04/23/2013CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA • APRIL 23, 2013
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
City of Grand Terrace Page 1 Updated 4/4/2013 11:29 AM
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require
special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at
least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a request to speak form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at
the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at city hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.cityofgrandterrace.org
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Walt Stanckiewitz ¨¨¨
Mayor Pro Tem Bernardo Sandoval ¨¨¨
Council Member Darcy McNaboe ¨¨¨
Council Member Jackie Mitchell ¨¨¨
Council Member Sylvia Robles ¨¨¨
1.ITEMS TO DELETE
2.SPECIAL PRESENTATIONS
A.SANBAG Presentation -Alternative 7
B.Proclamation -Child Abuse Prevention Month -April 2013
C.Certificates of Appreciation -Grand Terrace Volunteer Groups
D.Commendation -Boy Scout Troop 40
Agenda Grand Terrace City Council April 23, 2013
City of Grand Terrace Page 2 Updated 4/4/2013 11:29 AM
E.Grand Terrace Area Chamber of Commerce Business of the Month
F.Foundation of Grand Terrace Update
3.CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be
acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen
may request removal of an item from the Consent Calendar for discussion.
A.Waive Full Reading of Full Ordinances on Agenda
B.Community Emergency Response Team (C.E.R.T.) Executive Committee Member Resignation (Roberts)
C.Approval of the Change of Regular Meeting Time for the Historical and Cultural Activities Committee
D.Amendment to the Black and Veatch Professional Services Contract
E.Approval of Check Register No. 04-23-2013
4.PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular
agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on
any item not on the agenda, but may briefly respond to statements made or ask a question for
clarification. The Mayor may also request a brief response from staff to questions raised during public
comment or may request a matter be agendized for a future meeting.
5.COUNCIL REPORTS
6.PUBLIC HEARINGS
A.Extension of an Interim Urgency Ordinance of the City Council, Adopted Pursuant to Government Code
Section 65858, Temporarily Prohibiting the Establishment or Expansion of Adult Businesses
7.UNFINISHED BUSINESS
8.NEW BUSINESS
A.Amendment No. 3 to Extend and Amend the Term of the Library Lease Agreement with the County of
San Bernardino
B.Resolution Transferring Successor Agency Housing Assets to the Grand Terrace Housing Authority
C.Election Advisory Services
9.CLOSED SESSION
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, May 14, 2013 at 6:00 PM.
Agenda Grand Terrace City Council April 23, 2013
City of Grand Terrace Page 3 Updated 4/4/2013 11:29 AM
Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar
days preceding the meeting.
AGENDA REPORT
MEETING DATE:April 23, 2013 Council Item
TITLE:Community Emergency Response Team (C.E.R.T.)
Executive Committee Member Resignation (Roberts)
PRESENTED BY:Tracey Martinez, City Clerk
RECOMMENDATION:Accept the Letter of Resignation of Community Emergency
Response Team (C.E.R.T.) Executive Committee Member
Tom Roberts, direct Staff to send a letter of regret and direct
the City Clerk to post a Notice of Vacancy.
BACKGROUND:
Tom Roberts was appointed to serve as a regular member of the Community
Emergency Response Team Executive Committee on July 10, 2012 by the City Council
with a term continuing to June 30, 2016.
DISCUSSION:
On April 8, 2013, the City Clerk received an email from Mr. Roberts indicating that he
was resigning from his position on the Community Emergency Response Team
Executive Committee. The email is attached for your review.
With the resignation of Mr. Roberts, the CERT Executive Committee will have two
regular member vacancies. After acceptance of Mr. Robert's resignation, staff will post
a notice of vacancy pursuant to Government Code Section 54974, prepare a letter of
regret and begin accepting applications from residents who may wish to serve on the
Committee.
FISCAL IMPACT:
There is no fiscal impact to the City.
ATTACHMENTS:
·Letter of Resignation
APPROVALS:
Tracey Martinez Completed 04/15/2013 5:54 PM
Finance Completed 04/17/2013 3:24 PM
City Attorney Completed 04/17/2013 4:37 PM
City Manager Completed 04/17/2013 5:34 PM
City Council Pending
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(4/8/2013) TRACEY MARTINEZ - Resignation Page 1
From: "Smidjun" <Smidjun@roadrunner.com>
To: "TRACEY MARTINEZ" <TMARTINEZ@cityofgrandterrace.org >
Date: 4/4/2013 3:18 PM
Subject: Resignation
CC: "Barbara Smeltzer" <Bsmelt1516@aol.com >, "Debra Hurst" <djhurst6658@att....
Tracy,
Please consider this my resignation from the position of Commander of the Cert Executive Committee.
Tom Roberts
(909) 996-1702
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AGENDA REPORT
MEETING DATE:April 23, 2013
TITLE:Approval of the Change of Regular Meeting Time for the
Historical and Cultural Activities Committee
PRESENTED BY:Tracey Martinez, City Clerk
RECOMMENDATION:Staff Recommends that the City Council approve a
Resolution Rescinding Resolution 2009-06 in its entirety and
Establishing the Meeting Times for Regular City Council
Meetings, Commission Meeting and Committee Meeting
(Which includes the time change for the Historical and
Cultural Activities Committee to 6:00 p.m. on the first
Monday of each month.)
BACKGROUND:
The Historical and Cultural Activities Committee is a Council appointed committee.
They are scheduled to meet on the first Monday of each month at 7:00 p.m. The
regular meeting day and time is set by City Council Resolution. When the Committee
was established they were assigned a staff member liaison, which is the City Clerk.
The City Clerk attends all of the Committee meetings.
DISCUSSION:
Staff requested that the Committee consider changing their meeting time to better
accommodate staff due to the gap in time between the end of the work day and the
meeting. After some discussion, the committee agreed to meet at 6:30 p.m. on a trial
basis. They met once at 6:30 p.m. and then decided that they would try meeting at 6:00
p.m. After meeting twice at 6:00 p.m. they all agreed that 6:00 p.m. is a time that would
work for them and it works for staff as well.
Because the regular meeting days and times for the City Council, Commissions and
Committees are set by Council Resolution, staff is recommending that Council repeal
Resolution 2009-06 and adopt a new resolution which will include setting the regular
meeting time for the Historical and Cultural Activities Committee at 6:00 p.m. The
proposed Resolution is attached for your review.
FISCAL IMPACT:
There is no fiscal impact with this action.
ATTACHMENTS:
·Proposed Resolution
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APPROVALS:
Tracey Martinez Completed 04/18/2013 10:35 AM
Finance Completed 04/18/2013 10:44 AM
City Attorney Completed 04/18/2013 12:02 PM
City Manager Completed 04/18/2013 12:30 PM
City Council Pending
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RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CALIFORNIA,RESCINDING
RESOLUTION NO. 2009-06 AND ESTABLISHING TIMES
FOR REGULAR CITY COUNCIL MEETINGS,
COMMISSION MEETINGS AND COMMITTEE MEETINGS
WHEREAS, the City Council of the City of Grand Terrace has determined the
need to amend the regular time of the Historical and Cultural Activities Committee
meetings;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE does hereby resolve, declare determine, and order the following:
SECTION 1.Rescission –Resolution No. 2009-06 is hereby rescinded in its
entirety.
SECTION 2.Regular Meeting Times –The times for regular City Council
meetings, Commission meetings and Committee meetings are hereby established for
the City of Grand Terrace, and said meeting times shall be effective April 23, 2013.
SECTION 3.Regular meetings of the City Council of the City of Grand Terrace
shall be held on the second and fourth Tuesdays of each month at the hour of 6:00 p.m.
unless the same shall be a legal holiday, in which event such regular meeting shall be
held on the next succeeding calendar day or a day set forth by the governing body.
Said meeting shall take place in the Grand Terrace Civic Center Council Chambers or a
location set forth by the governing body.
SECTION 4.Regular meetings of the Planning Commission of the City of
Grand Terrace shall be held on the first and third Thursdays of each month at the hour
of 6:30 p.m. unless the same shall be a legal holiday, in which event such regular
meeting shall be held on the next succeeding calendar day or a day set forth by the
governing body. Said meeting shall take place in the Grand Terrace Civic Center
Council Chambers or a location set forth by the governing body.
SECTION 5.Regular meetings of the Crime Prevention Committee of the City
of Grand Terrace shall be held on the second Monday of each month at the hour of 4:00
p.m. unless the same shall be a legal holiday, in which event such regular meeting shall
be held on the next succeeding calendar day or a day set forth by the governing body.
Said meeting shall take place at the Grand Terrace Civic Center upstairs conference
room or a location set forth by the governing body.
SECTION 6.Regular meetings of the Emergency Operations Committee of
the City of Grand Terrace shall be held on the first Tuesday of each month at the hour
of 6:00 p.m. unless the same shall be a legal holiday, in which event such regular
meeting shall be held on the next succeeding calendar day or a day set forth by the
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governing body. Said meeting shall take place in the E.O.C. Conference Room,
Building 3, 22795 Barton Road, Grand Terrace or a location set for by the governing
body.
SECTION 7.Regular meetings of the Historical and Cultural Activities
Committee of the City of Grand Terrace shall be held on the first Monday of each
month at the hour of 6:00 p.m. unless the same shall be a legal holiday, in which event
such regular meeting shall be held on the next succeeding calendar day or a day set
forth by the governing body. Said meeting shall take place at the Grand Terrace Civic
Center conference room or a location set forth by the governing body.
PASSED, APPROVED, AND ADOPTED this 23rd day of April, 2013.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
I, Tracey R. Martinez, City Clerk of the City of Grand Terrace, do hereby certify
that Resolution No. was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 23rd day of April, 2013 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk, City of Grand Terrace
Approved as to form:
City Attorney
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AGENDA REPORT
MEETING DATE:April 23, 2013 Council Item
TITLE:Amendment to the Black and Veatch Professional Services
Contract
PRESENTED BY:Richard Shields, Community Development Director
RECOMMENDATION:Approve Amendment to the existing Black & Veatch
Professional Service Agreement.
BACKGROUND:
On May 24, 2011 Black & Veatch entered into a contract with the City to perform
research work on the City’s existing sewer billing process and also review City
ordinances relating to sewer billing. Black and Veatch were also contracted to research
requests from the City of Colton to pay additional sewer rate charges.
Black & Veatch has performed most of this research and provided direction to City Staff.
Black & Veatch have also attended numerous meetings with the City of Colton to
discuss the current sewer rates charged to Grand Terrace. Black & Veatch will
complete work on the original contract after the City resolves the sewer service charges
with the City of Colton.
DISCUSSION:
Through the services under the original Agreement, Staff and Black & Veatch agreed
that additional services were needed regarding the City's need to reach a mutually
beneficial wastewater treatment agreement with the City of Colton. Staff is therefore
presenting an amendment to the original Professional Service Agreement with Black &
Veatch to add language allowing additional services as listed below:
1.Black & Veatch will assist the City with language for a new wastewater treatment
agreement between the City and the City of Colton. The wastewater agreement will
incorporate both sewer service charges and capacity fees,(Sewer Connection Fees).
2.Black & Veatch will conduct a financial analysis on the City of Colton's rate model
to determine an adequate sewer service charge.
3. Black & Veatch will attend meetings with the City staff, City Council, City of
Colton and other stakeholders deemed appropriate by staff to discuss the treatment
agreement and fees.
The additional scope of services will be invoiced on a time and materials basis and not
to exceed the total sum of Twenty Two Thousand Dollars ($22,000). Staff is not sure of
the time that will be needed to complete the new scope of service. It is anticipated that
there will be numerous meetings remaining along with the initial work. The additional
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work is anticipated to be completed by Calendar Year 2013 by the following Black &
Veatch Staff:
Title, Personal Billing Rate ($/hr)
Director, Ann Bui $230
Manager,
A.Morales
$185
FISCAL IMPACT:
The City entered into the professional service agreement with the Black & Veatch on
May 24, 2011 for $30,000, Account No. 21-175-255. This proposed amendment will add
an additional $22,000 for a total of $52,000 to the professional services agreement for
additional research into Colton’s rate model and also the creation of new sewer
modeling for adequate sewer service charges. Funding for the amendment has already
been included in the 2013-2014 proposed budget.
ATTACHMENTS:
·Grand Terrace CA City ofAmendment to Professional Services Agreement Sewer
User Billing SystemsReview and Ordinance Revision -04 08 2013
APPROVALS:
Richard Shields Completed 04/18/2013 6:11 AM
Finance Completed 04/18/2013 10:35 AM
City Attorney Completed 04/18/2013 11:56 AM
Community Development Completed 04/18/2013 1:41 PM
City Manager Completed 04/18/2013 2:47 PM
City Council Pending
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Legal PM
Date: 4/8/13 Date:
Approved: Approved:
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AGENDA REPORT
MEETING DATE:April 23, 2013 Council Item
TITLE:Approval of Check Register No. 04-23-2013
PRESENTED BY:Cynthia Fortune, Finance Manager
RECOMMENDATION:Approve Attached Check Register for April 23, 2013, as
submitted, which includes the Check Register Account Index
and Voucher Listings for Fiscal Year 2012-13.
BACKGROUND:
The Check Register for April 23, 2013 is presented in accordance with Government
Code §37202 and is hereby submitted for the City Council’s approval.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and CRA
Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-
Department-Account]. Expenditures may be made from trust/agency accounts (Fund
23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
A total of $438,474.59 in accounts payable checks was issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
check register.
New vendors:
Check
No.Payee Description Amount
No New Vendors
Payments larger than $10,000:
Check
No.Payee Description Amount
69185 CA Public Emp.
Retirement Sys PERS Health Insurance for April $12,699.07
69205 Hamel
Construction Inc West Side Park Construction Payment 2 $336,219.10
69190 Public Emp.
Retirement Sys
PERS Contributions for payroll ending
3/1/2013 $12,577.05
69191 Public Emp.
Retirement Sys
PERS Contributions for payroll ending
2/15/2013 $14,440.02
69219
S. B. County
Dept of Public
Works
Flood Control District Agreement for 4th
Quarter $10,225.00
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Check
No.Payee Description Amount
69229 Willdan Financial Financial Services for March $19,040.00
Payroll costs for the period ending March 29, 2013 and April 12, 2013
Pay
Per.Period Ending Period Amount
7 03/29/2013 Biweekly $53,731.68
8 4/12/2013 Biweekly $52,785.38
FISCAL IMPACT:
All disbursements are made in accordance with the Adopted Budget for Fiscal Year
2012-13.
ATTACHMENTS:
·Check Register Account Index
·Check Register 4-23-2013
APPROVALS:
Finance Completed 04/18/2013 2:52 PM
Cynthia Fortune Completed 04/18/2013 2:52 PM
City Attorney Completed 04/18/2013 4:15 PM
City Manager Completed 04/18/2013 4:15 PM
City Council Pending
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City of Grand Terrace
Check Register Index
FD No.Fund Name Dept No.Department Name/Cost Center Acct No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN
11 STREET FUND 125 CITY CLERK 140 RETIREMENT
12 STORM DRAIN FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE
13 PARK FUND 160 CITY ATTORNEY 143 WORKERS' COMPENSATION
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 138/141 MEDICARE / SUI
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE
16 GAS TAX FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS
17 TRAFFIC SAFETY FUND/ TDA FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
19 FACILITIES DEVELOPMENT FUND 187 ENFORCEMENT PROGRAM 230 ADVERTISING
20 MEASURE I FUND 190 GENERAL GOVERNMENT (NON-DEPT) 235 COMMUNICATIONS
21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 238-239 UTILITIES
22 COMMUNITY DEV. BLOCK GRANT 370 COMMUNITY & ECONOMIC DEV 240-242 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 245-246 MAINT BLDG GRNDS EQUIPMNT
44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 250-251 PROFESSIONAL SERVICES
46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 255-256 CONTRACTUAL SERVICES
47 BARTON RD. BRIDGE PROJECT 440 CHILD CARE 260 INSURANCE & SURETY BONDS
48 CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES
32 CRA-CAPITAL PROJECTS FUND 510 STREET & SIGNAL LIGHTING 268 TRAINING
33 CRA-DEBT SERVICE FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS
34 CRA-LOW & MOD HOUSING 601 TRACT 14471 PICO & ORIOLE 272 FUEL & VEHICLE MAINTENANCE
602 FORREST CITY PHASE II 570 WASTEWATER TREATMENT
631 STORM DRAIN MAINTENANCE 33-300 DEBT SERVICE
801 PLANNING COMMISSION 7XX FACILITIES IMPRV (NO CIP)
802 CRIME PREVENTION UNIT 700 COMPUTER-RELATED
804 HISTORICAL & CULTURAL COMM. 701 VEHICLES & EQUIPMENT
805 SENIOR CITIZENS PROGRAM
807 PARKS & REC COMMITTEE
808 EMERGENCY OPERATIONS PROG.
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Attachment: Check Register Account Index (1255 : Check Register No. 04-23-2013)
04/17/2013
Voucher List
CITY OF GRAND TERRACE
1
5:36:10PM
Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
69184 4/17/2013 010693 ARROWHEAD UNITED WAY PR End 3/29/13 Contributions for PR End 3/29/13
10-022-65-00 17.50
Total : 17.50
69185 4/17/2013 010996 CA PUB EMPLOYEES' RET. SYSTEM 931 April PERS Health Insurance-Emp/Dep
10-190-265-000-000 38.28
10-022-61-00 4,933.78
09-440-142-000-000 2,401.75
10-120-142-000-000 633.09
10-125-142-000-000 317.35
10-140-142-000-000 448.82
10-172-142-000-000 419.35
10-175-142-000-000 578.02
10-185-142-000-000 136.01
10-370-142-000-000 521.35
10-380-142-000-000 453.35
10-450-142-000-000 181.34
10-625-142-000-000 206.27
16-175-142-000-000 566.69
21-175-142-000-000 317.35
21-625-142-000-000 88.40
32-200-142-000-000 457.87
Total : 12,699.07
69186 4/17/2013 001907 COSTCO #478 0478 10 0037 94 FOOD & SNACKS FOR ALL PROGRAMS
09-440-220-000-000 170.32
Total : 170.32
69187 4/17/2013 001907 COSTCO #478 0478 12 0133 8 FOOD & SNACKS FOR ALL PROGRAMS
09-440-220-000-000 196.17
Total : 196.17
69188 4/17/2013 011206 MIDAMERICA ADMIN & RETIRE PR End 4/12/13 Contributions for PR End 4/12/13
10-022-68-00 165.53
Total : 165.53
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04/17/2013
Voucher List
CITY OF GRAND TERRACE
2
5:36:10PM
Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
69189 4/17/2013 011206 MIDAMERICA ADMIN & RETIRE PR End 3/29/13 Contribution for PR End 3/29/2013
10-022-68-00 176.61
Total : 176.61
69190 4/17/2013 005702 PUBLIC EMPLOYEES' RETIREMENT PR End 3/1/13 PERS Contributions-PR End 3/1/13
10-022-62-00 12,577.05
Total : 12,577.05
69191 4/17/2013 005702 PUBLIC EMPLOYEES' RETIREMENT PR End 2/15/13 PERS Contributions-PR End 2/15/13
10-022-62-00 14,440.02
Total : 14,440.02
69192 4/23/2013 001024 UNITED STATES TREASURY 255761 Window Envelopes with City Logo
10-140-210-000-000 274.32
Total : 274.32
69193 4/23/2013 010020 ALLIANT INSURANCE SERVICES 113469 Annual Art Show Liability Insurance
10-804-220-000-000 184.00
Total : 184.00
69194 4/23/2013 001185 APPLIANCE DOCTOR 010090 Child Care Restroom Repairs
23-200-14-00 275.52
Total : 275.52
69195 4/23/2013 011213 BLACK & VEATCH CORP 1157746 MARCH UTIL BILL/SEWER COST ANLYS
21-175-255-000-000 303.15
Total : 303.15
69196 4/23/2013 010867 CHAMPION FIRE SYSTEMS INC 28357 4th Qtr City Hall Fire Alarm Monitoring
10-195-246-000-000 144.00
Total : 144.00
69197 4/23/2013 011031 CINTAS CORPORATION #150 150811142 REST ROOM SUPPLIES
09-440-228-000-000 174.17
150820095 REST ROOM SUPPLIES
09-440-228-000-000 137.28
Total : 311.45
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Voucher List
CITY OF GRAND TERRACE
3
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
69198 4/23/2013 010866 CIVIC PLUS 132307 APRIL-JUNE WEBSITE HOSTING & MAINT.
10-125-250-000-000 2,076.00
Total : 2,076.00
69199 4/23/2013 011029 COBRA SIMPLE 178 MARCH COBRA ADMINISTRATION FEE
10-190-220-000-000 50.00
Total : 50.00
69200 4/23/2013 001950 DATA QUICK B1-2147835 MARCH SUBSCRIPTION SERVICES
10-370-250-000-000 87.00
10-380-250-000-000 43.50
Total : 130.50
69201 4/23/2013 001942 DATA TICKET INC.45954 FEBRUARY PRKG CITATION PROC SVCS
10-140-255-000-000 500.00
Total : 500.00
69202 4/23/2013 002082 DISCOUNT SCHOOL SUPPLY 204473100102 CHILD CARE SUPPLIES
09-440-246-000-000 333.83
Total : 333.83
69203 4/23/2013 002740 FRUIT GROWERS SUPPLY 91237015 MAINT SUPPLIES
10-450-245-000-000 6.96
Total : 6.96
69204 4/23/2013 002867 GOLDEN PROTECTIVE SERVICES 178620 RUBBER GLOVES/SUPPLIES
09-440-228-000-000 86.18
Total : 86.18
69205 4/23/2013 011030 HAMEL CONTRACTING INC.Application#2 WEST SIDE PARK CONSTRUCTION PYMT#2
48-600-325-005-000 336,219.10
Total : 336,219.10
69206 4/23/2013 010632 HIGH TECH SECURITY SYSTEMS 104108 MAY SECURITY CAMERA MONITORING
10-450-246-000-000 60.00
10-195-247-000-000 20.00
Total : 80.00
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Voucher List
CITY OF GRAND TERRACE
4
5:36:10PM
Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
69207 4/23/2013 011235 IQM2 INC.4462 APRIL MINUTETRAQ SUBSCRIPTION
10-125-250-000-000 550.00
Total : 550.00
69208 4/23/2013 010773 KELLAR SWEEPING INC.7558 MARCH STREET SWEEPING SVCS
16-900-254-000-000 4,200.00
Total : 4,200.00
69209 4/23/2013 011270 MADRID, ROSEANNE 04162013 PARK RESERVATION REFUND-MADRID
10-450-01 70.00
Total : 70.00
69210 4/23/2013 011261 MITCHELL, JACQUELINE March 2013 March Health Ins Reim-Mitchell
10-110-142-000-000 213.00
Total : 213.00
69211 4/23/2013 005400 OFFICE DEPOT 649567409001 GENERAL OFFICE SUPPLIES
09-440-210-000-000 403.80
649567841001 GENERAL OFFICE SUPPLIES
09-440-210-000-000 58.68
649567842001 GENERAL OFFICE SUPPLIES
09-440-210-000-000 21.59
649567843001 GENERAL OFFICE SUPPLIES
09-440-210-000-000 79.63
650814661001 OFFICE SUPPLIES
10-172-210-000-000 91.79
10-175-210-000-000 91.80
650814732001 OFFICE SUPPLIES
10-172-210-000-000 51.28
10-175-210-000-000 51.29
Total : 849.86
69212 4/23/2013 005586 PETTY CASH 04152013 Replenish C.Care Petty Cash
09-440-220-000-000 86.60
09-440-221-000-000 45.78
09-440-223-000-000 30.47
09-440-228-000-000 101.47
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CITY OF GRAND TERRACE
5
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 264.32 69212 4/23/2013 005586 PETTY CASH
69213 4/23/2013 005688 PROTECTION ONE 3020955 4TH QTR ALARM MONITORING
10-195-247-000-000 99.48
10-195-247-000-000 16.56
Total : 116.04
69214 4/23/2013 011245 RAQUEL'S CLEANING SERVICE 0000009 APRIL C. CARE CLEANING SERVICES
09-440-244-000-000 800.00
Total : 800.00
69215 4/23/2013 011074 REDFLEX TRAFFIC SYSTEMS January 2013 January Contract Services
17-900-255-000-000 779.43
Total : 779.43
69216 4/23/2013 010171 SIEMENS INDUSTRY INC 400098814 MARCH TRAFFIC SIGNAL & QUIKNET MAINT
16-510-255-000-000 1,163.36
400099805 March Response Call Outs
16-510-255-000-000 1,321.79
Total : 2,485.15
69217 4/23/2013 011175 ROBLES, SYLVIA March 2013 March Health Ins Reim-Robles
10-110-142-000-000 453.35
Total : 453.35
69218 4/23/2013 006335 ROQUET PAVING INC.0306-13 EMERGENCY ASPHALT PATCHING
16-900-257-000-000 4,750.00
Total : 4,750.00
69219 4/23/2013 006557 S.B. COUNTY DEPT. PUBLIC WORKS FC 089/13 FLOOD CTRL DIST AGRMT 11-545
10-625-220-000-000 7,157.50
21-625-220-000-000 3,067.50
Total : 10,225.00
69220 4/23/2013 006504 S.B. FIRE DEPT./HAZ.MATERIAL GT413CC 4TH QTR HOUSEHOLD HAZ WASTE SVCS
10-187-258-000-000 4,133.00
Total : 4,133.00
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6
5:36:10PM
Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
69221 4/23/2013 006778 STAPLES 3156421001 Office Supplies
10-140-210-000-000 58.82
Total : 58.82
69222 4/23/2013 006898 SYSCO FOOD SERVICES OF L.A.304090410 8 FOOD & SUPPLIES FOR SNACK/LUNCHES
09-440-220-000-000 749.98
Total : 749.98
69223 4/23/2013 010397 TIM GODDARD'S PLUMBING 3428 Repairs to Sheriff Office sewer line
10-195-246-000-000 148.94
Total : 148.94
69224 4/23/2013 007034 TRANSPORTATION ENGINEERING 1268 FEBRUARY TRAFFIC ENGINEERING SVCS
10-175-250-000-000 1,782.00
Total : 1,782.00
69225 4/23/2013 007220 UNDERGROUND SERVICE ALERT 320130289 MARCH DIG ALERT TICKETS
16-900-220-000-000 34.50
Total : 34.50
69226 4/23/2013 001038 VERIZON WIRELESS-LA 9702045792 Mar-Apr Cell Phone for CDD Director
10-175-235-000-000 105.73
Total : 105.73
69227 4/23/2013 007854 WESTERN EXTERMINATORS CO 1110734 MARCH PEST CONTROL SERVICES
10-195-245-000-000 95.00
10-805-245-000-000 36.50
Total : 131.50
69228 4/23/2013 007920 WILLDAN 002-13186 MARCH PLAN CHECK & INSPECTION SVCS
10-172-250-000-000 2,405.00
002-13187 MARCH ENGINEERING SERVICES
10-175-255-000-000 1,860.00
Total : 4,265.00
69229 4/23/2013 011256 WILLDAN FINANCIAL SERVICES 010-20544 MARCH FINANCE DEPARTMENT SERVICES
10-140-250-000-000 19,040.00
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 19,040.00 69229 4/23/2013 011256 WILLDAN FINANCIAL SERVICES
69230 4/23/2013 007987 XEROX CORPORATION 067328443 MARCH WC5755A XEROX COPIER LEASE
10-190-700-000-000 305.27
10-190-212-000-000 136.74
067328444 MARCH RENTAL WC7556 XEROX MACHINE
10-190-700-000-000 287.57
10-190-212-000-000 122.11
Total : 851.69
Bank total : 438,474.59 47 Vouchers for bank code :bofa
438,474.59Total vouchers :Vouchers in this report 47
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AGENDA REPORT
MEETING DATE:April 23, 2013 Council Item
TITLE:Extension of an Interim Urgency Ordinance of the City
Council, Adopted Pursuant to Government Code Section
65858, Temporarily Prohibiting the Establishment or
Expansion of Adult Businesses
PRESENTED BY:Sandra Molina, Deputy Community Development Director
RECOMMENDATION:1. Adopt an Interim Urgency Ordinance Extending the
Current Moratorium on the Establishment or Expansion of
Adult Businesses; and
2. Adopt this Agenda Report as the Official Written Report
Required by Government Code Section 65858(d).
BACKGROUND:
On June 7, 2012, the City Council adopted by four-fifths vote an interim urgency
ordinance prohibiting the establishment or expansion of an existing adult oriented
business, as permitted by the California Government Code. This action was
precautionary based on information that an adult use was proposing to open in an
undisclosed location of the City, and City staff was concerned that the current
ordinance, which was adopted in 1995, may not adequately regulate all adult uses, or
concerns for public health, safety and welfare.
The interim urgency ordinance was extended by a four-fifths vote of the City Council for
an additional 15 days and 10 months on July 10, 2012, resulting in a 12-month
moratorium. The existing moratorium is set to expire in 45 days, on June 6, 2013.
DISCUSSION:
Adult businesses enjoy certain constitutional protections; however, that does not
preclude a city from establishing operational and location requirements in order to
protect public health, safety and welfare. Since the adoption of the urgency ordinance
temporarily prohibiting adult businesses, City staff and the City Attorney have been
working together to establish updated and revised provisions.
A numbers of revisions to the existing zoning code (Chapter 18.70 -Adult Business
Regulations) were identified to strengthen the provisions. The changes included:
1.Clean up changes to ensure that the ordinance is internally consistent;
2.Expand operational requirements so that they are applicable to as many adult
businesses as possible;
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3.Update the definitions of adult businesses;
4.Tighten up regulations relating to performers and the operational requirements;
5.Add a definition for sex clubs and prohibit and/or regulate them;
6.Determine the permit and review process for adult businesses;
7.Evaluate sites within which an adult business could locate; and
8.Add language for prompt judicial review.
It is clear that the revisions to the existing code must be very detailed and precise; and
take into consideration case law and secondary impact studies. It is essential that
revised regulations protect the general public health and safety of adverse secondary
impacts in light of constitutional protections enjoyed by adult businesses.
Staff has carefully drafted a complete revision to Zoning Code Chapter 18.70 which will
consist of the location, development and operational standards for adult businesses,
and has drafted two new Municipal Code chapters to regulate the licensing of adult
business owners, managers and performers. These chapters are undergoing review by
the City Attorney’s Office.
An evaluation of the sites wherein an adult use could locate in light of the distance
requirements contained in the ordinance was also conducted, as the City must
demonstrate that there are eligible sites that an adult use could reasonably locate within
the marketplace. Given the small size of the City and that it is primarily made up of
residential uses, this exercise has proven challenging. It also necessitated an analysis
of the proximity of adult uses located outside of the City. The results of that evaluation
are currently being reviewed by the City Attorney’s office.
These code amendments require public hearings before both the Planning Commission
and City Council and will require significant consideration by both Boards. Staff expects
that the Planning Commission public hearing will be scheduled in May. At the
conclusion of the hearing, the amendments will be scheduled for public hearing before
the City Council. These revisions are comprehensive and could very well require
additional hearings, pushing up against the moratorium’s June 6th expiration date. It is
appropriate that adequate time is taken during the hearing process to fully consider the
amendments.
Therefore, as provided for in the California Government Code, staff recommends the
extension of the existing moratorium for a total period of one year. After which, no other
extensions are permissible.
FISCAL IMPACT:
No fiscal impact will occur as a result of extending the interim urgency ordinance.
ATTACHMENTS:
·1. Extension of Urgency Ordinance Adult Businesses
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APPROVALS:
Sandra Molina Completed 04/08/2013 7:58 AM
Richard Shields Completed 04/08/2013 9:04 AM
Finance Completed 04/08/2013 11:39 AM
City Attorney Completed 04/08/2013 12:05 PM
Community Development Completed 04/08/2013 1:32 PM
City Manager Completed 04/09/2013 9:57 AM
City Council Pending
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Page 1 of 8
ORDINANCE NO.
AN INTERIM URGENCY ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA, EXTENDING FOR
AN ADDITIONAL TWELVE (12) MONTHS A CITYWIDE
MORATORIUM ADOPTED PURSUANT TO GOVERNMENT CODE
SECTION 65858 TEMPORARILY PROHIBITING THE
ESTABLISHMENT OR EXPANSION OF ADULT BUSINESSES
WHEREAS, the City of Grand Terrace (“City”) adopted an adult business
ordinance in 1995 and since that date there have been a number of case decisions;
the existence of these new decisions requires that the ordinance be updated to
reflect the current state of the law; and
WHEREAS, a certain type of business has recently come to the attention of
the City, a “sex club,” which is generally, however not specifically,regulated in the
adult business ordinance or in the zoning code, and which may need to be directly
addressed in the City’s existing adult business regulations; and
WHEREAS, case decisions since the time of the original adoption of the
City’s adult business regulations and the potential application for a “sex club” within
the City has given rise to concerns that the City’s current regulations may be
outdated and/or inadequate to address the potentially significant impacts that may
result from adult businesses generally and “sex clubs” specifically, and the City
requires time to study and research the City’s existing regulations, the state of law
relating to adult businesses since the adoption of the City’s adult business
regulations, as well as best methods and means for prohibiting and/or regulation
adult businesses, especially “sex clubs”; and
WHEREAS,without a moratorium pending adoption of any potential changes
to the City’s existing adult business regulations, it is possible that business owners
may rush to submit and obtain permits in order to avoid new regulations; a
moratorium on the issuance of any adult business permits while the City studies and
updates its current regulations would ensure that potential actions by business
owners would not defeat the purpose of any new zoning regulations that may be
considered by the City; and
WHEREAS, adult business uses generally result in negative and harmful
secondary effects on the community,which effects include,but are not limited to,the
following:depreciation of property values and increase in vacancies in residential
and commercial areas in the vicinity of adult business uses;interference with
residential property owners'enjoyment of their property when such property is
located in the vicinity of adult business uses as a result of increases in crime,litter,
noise and vandalism;higher crime rates in the vicinity of adult business uses;and
blighting conditions such as low-level maintenance of commercial premises and
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parking lots,which thereby have a deleterious effect upon adjacent areas.Special
regulation of these business uses is necessary to prevent these adverse effects and
the blighting or degradation of the neighborhoods in the vicinity of the adult business
uses; and
WHEREAS, pursuant to Section 65858 of the California Government Code,
the City Council may, in order to protect the public safety, health and welfare, adopt
as an urgency measure an interim ordinance prohibiting any allowed use that may
be in conflict with a contemplated specific plan, general plan amendment, or zoning
proposal that the legislative body, planning commission or the planning department
is considering or studying or intends to study within a reasonable time; and
WHEREAS, the City Council specifically finds that there is a current and
immediate threat to the public health, safety or welfare related to the establishment
of adult businesses in the City without the updating of the City’s existing adult
business regulations, and that there is thus a need to prohibit such uses temporarily
while the City studies how best to update such regulations;and
WHEREAS,the City Council of the City of Grand Terrace has directed its
staff to study and potentially develop a zoning code amendment to the City’s existing
regulations for adult business uses in order to insure the proper regulation of “sex
clubs” and adult business in general, based on current law; and
WHEREAS, on June 7,2012 the City Council adopted by a four fifths vote, an
interim urgency ordinance declaring and imposing a forty-five (45) day Citywide
moratorium on the establishment or expansion of adult businesses, and extended
the interim urgency ordinance by an additional ten (10) months and fifteen (15) days
by four fifths vote on July 10, 2012; and
WHEREAS, pursuant to Government Code Section 65858(a), after notice
and a public hearing, the City Council may extend the interim ordinance for an
additional twelve (12) months;and
WHEREAS, pursuant to Government Code Section 65858(d), ten (10) days
prior to expiration of the interim ordinance, a written agenda report describing the
measures taken to alleviate the condition which led to the establishment of the
moratorium was prepared and presented to the City Council at its regular meeting of
April 23, 2013 with the herein ordinance;and
WHEREAS, pursuant to Government Code Section 65090, notice of the
public hearing for the moratorium extension was published in the Grand Terrace City
News on Thursday, April 11, 2013; and
WHEREAS, pursuant to Government Code Section 65858(a), a public
hearing on this action was held by the City Council on April 23, 2013; and
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WHEREAS,all legal prerequisites to the adoption of this Ordinance have
occurred.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The City Council finds that, per the above Recitals, the Zoning
Code may appear to provide insufficient regulations regarding adult business uses.
SECTION 2. The City Council finds that the code amendments are far
reaching requiring careful deliberation before the Planning Commission and City
Council most likely requiring additional hearings that would extend beyond the
current June 6, 2013, moratorium expiration date.
SECTION 3. The City Council finds that it is appropriate for the Commission
and Council to take the time to carefully deliberate the proposed code amendments
and hereby declares and imposes the extension for an additional twelve (12) months
of an existing City-wide moratorium on the establishment or expansion of adult
businesses.
SECTION 4. The City Council finds that, per the above recitals, that
potentially out of date regulations and the proliferation of “sex clubs” may have
heretofore unforeseen immediate impacts on the public health, safety and welfare
including, but not limited to depreciation of property values and increase in
vacancies in residential and commercial areas in the vicinity of adult business uses;
interference with residential property owners'enjoyment of their property when such
property is located in the vicinity of adult business uses as a result of increases in
crime,litter,noise and vandalism;higher crime rates in the vicinity of adult business
uses;and blighting conditions such as low-level maintenance of commercial
premises and parking lots,which thereby have a deleterious effect upon adjacent
areas.Special regulation of these business uses,including up-to-date regulations
and/or specific regulation of “sex clubs,”needs to be studied and may be necessary
to prevent these adverse effects and the blighting or degradation of the
neighborhoods in the vicinity of the adult business uses,or otherwise to protect the
health,welfare and safety of the public in the operation of such businesses within
the City.
SECTION 5. The City of Grand Terrace hereby declares and imposes a
moratorium on the establishment or expansion of any adult business,as such term
is defined herein. For the duration of this ordinance, and except as expressly
provided herein, there is a moratorium on the acceptance, processing or issuance of
any zoning permit, business license, use permit, building permit, occupancy permit,
or any other applicable entitlement for the establishment, expansion and/or
relocation of adult business uses.
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SECTION 6. "Adult business" means any business establishment or concern
which as a regular and substantial course of conduct performs or operates as an
adult bookstore, or adult video store, adult theater, adult motion picture theater, adult
cabaret, adult motel/hotel, adult arcade, as these terms are defined in the Grand
Terrace Municipal Code; sex club,as that term is defined herein;or any other
business or concern which as a regular and substantial portion of its business offers
to its patrons products, merchandise, services or entertainment which are
distinguished or characterized by an emphasis on matter depicting, describing or
relating to specified sexual activities or specified anatomical areas but not including
those uses or activities, the regulation of which is preempted by state law. "Adult
business" shall also include any establishment which as a regular and substantial
course of conduct provides or allows performers, models or employees to appear in
any public place dressed only in lingerie.
SECTION 7. “Sex club” means any establishment not primarily dedicated to
providing overnight lodging accommodations, including a private club, which as a
regular and substantial course of conduct permits persons to engage in specified
sexual activities in any public or semipublic portion of the establishment or which
provides any private room to persons more than once in a twenty hour period in
which persons are permitted to engage in specified sexual activities. For the purpose
of this section, a “public or semipublic portion of an establishment” shall mean any
portion of the establishment in which licensees, invitees, visitors or guests of the
establishment or its members are permitted access and which is not let, leased or
rented more than once in a twenty-hour period to persons who are entitled to
exclusive use of the room. The above notwithstanding, a “sex club” is also any place
which represents itself to any person or group of persons as a place for persons to
engage in specified sexual activities.
SECTION 8. "Regular and substantial course of conduct and regular and
substantial portion of its business" means any adult business where one or more of
the following conditions exist:
1. The area(s) devoted to the display of adult material exceeds fifteen
percent of the total display area of the business; or
2. The business or concern presents any type of live entertainment
characterized by an emphasis on specified sexual activity or specified anatomical
areas, or performers, models or employees appearing in public dressed only in
lingerie; or
3. At least twenty-five percent of the gross receipts of the business are
derived from the sale, trade, rental, display or presentation of services, products,
adult material, or entertainment which are characterized by an emphasis on matter
depicting, describing, or relating to specified sexual activities or specified anatomical
areas.
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“Adult material” shall include books, magazines, periodicals or other printed
matter;photographs, films, sculptures, motion pictures, video cassettes, digital
media; slides or other visual representations; merchandise; toys;or any other
medium which contains descriptions or depictions, which are characterized by an
emphasis upon the depiction or description of specified sexual activities or specified
anatomical areas.
SECTION 9. For purposes of this ordinance, the terms "specified sexual
activities" and "specified anatomical areas" shall be as defend in the Grand Terrace
Municipal Code.
SECTION 10. This interim ordinance extending the existing moratorium is
adopted under the authority of Sections 36934 and 65858(a) of the Government
Code of the State of California, and in accordance therewith, shall become effective
immediately and shall extend the current moratorium commencing June 7, 2013 and
shall be in effect for a period of twelve (12)months (June 7, 2014).
SECTION 11. There is a current and immediate threat to the public health,
safety and welfare, because the approval of any new or expanded adult business or
“sex club”use may result in an unregulated or insufficiently regulated proliferation of
such uses, which will negatively impact the public health, welfare and safety
including, but not limited to the following:depreciation of property values and
increase in vacancies in residential and commercial areas in the vicinity of adult
business uses;interference with residential property owners'enjoyment of their
property when such property is located in the vicinity of adult business uses as a
result of increases in crime,litter,noise and vandalism;higher crime rates in the
vicinity of adult business uses;blighting conditions such as low-level maintenance of
commercial premises and parking lots,which thereby have a deleterious effect upon
adjacent areas;and unknown impacts as to adult businesses pursuant to current
law,which is still yet to be researched and discovered during the time that this
moratorium is in effect.Special regulation of these business uses is necessary to
prevent these adverse effects which can result in public nuisances, City code
violations, and increases in police calls for service or other burdens on public
resources.
SECTION 12.In addition, to protect the residents and businesses within the
City from the potential harmful effects of insufficiently regulated adult business uses,
City staff needs time to research current and “sex club” regulations, as well as time
to bring appropriate zoning regulation to the City Council for adoption, should those
be deemed necessary by such research and review. In doing so, the City shall
ensure that the health, safety and general welfare of the City, its residents and
businesses are adequately safeguarded to the greatest extent permissible by law.
The City Council also finds that failure to conduct such research and adopt
appropriate zoning regulation, during a time when new or expanded uses are
prohibited,may result in a direct and immediate threat to the public health, safety
and general welfare of the community.
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SECTION 13. This ordinance is necessary to preserve and protect the public
health, safety, and welfare that will be caused by the approval of any new or
expanded business licenses, use permits, variances, site plans, and/or building
permits for adult business uses during the period that this ordinance will be in effect.
SECTION 14. The City Council finds, determines and declares that the
immediate preservation of the public peace, health, safety and welfare necessitates
the enactment of this ordinance as an urgency ordinance. The City Council intends
to conduct studies forthwith as to the appropriate modifications of the Grand Terrace
Municipal and Zoning Codes and other regulatory ordinances which will reduce
and/or mitigate the potential negative impacts of such adult business uses as listed
herein in this ordinance. Pending the completion of such studies and the adoption of
an ordinance to establish up-to-date and appropriate zoning regulations, it is
necessary for the immediate preservation for the public health, safety and welfare
that this ordinance takes effect immediately. In the absence of immediate
effectiveness, adult business uses in the City may be in conflict with regulations or
requirements established with respect thereto, and this ordinance is therefore
necessary to prevent a current and immediate threat to the public health, safety and
welfare.
SECTION 15. This ordinance shall not preclude the continued operation of
any lawfully existing adult business uses which are not seeking to expand, convert,
relocate or otherwise change its use, or the opening or commencement of any adult
business uses as a new business for which all discretionary and non-discretionary
approvals have been made prior to the effective date of this ordinance.
SECTION 16. The Moratorium established herein shall not be applicable if a
request for exception due to hardship, or other unique circumstances that have
arisen as a result of this ordinance is approved by the City Council of the City of
Grand Terrace. Any request for exception shall be outlined in a letter accompanied
by the City’s application for appeal and filing fee, as determined in the City’s adopted
fee resolution with the City Clerk’s office. The matter shall be heard through a public
hearing and processed under the provisions of the Grand Terrace Municipal Code.
SECTION 17. If any part or provision of this ordinance or its application to
any person or circumstance, is held invalid, the remainder of the ordinance,
including the application of such part or provision to other persons or circumstances,
shall not be affected and shall continue in full force and effect.
SECTION 18. The City Council, on the basis of the whole record and
exercising independent judgment, finds that this Urgency Ordinance is not subject to
environmental review pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State
Guidelines for Implementation of the California Environmental Quality Act (CEQA).
Sections 15060(c)(2) and 15060(c)(3) pertain to activities that will not result in a
direct or reasonably foreseeable indirect change to the environment and that are not
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defined as a project under Section 15378. This Urgency Ordinance has no potential
for resulting in physical change to the environment, directly or indirectly, in that it
prevents changes to the environment pending the completion of the contemplated
research and studies.
SECTION 19. If any section, subsection, sentence, clause or phrase or word
of this Urgency Ordinance is for any reason held to be invalid or unconstitutional by
a decision of any court of competent jurisdiction or preempted by state legislation,
such decision or legislation shall not affect the validity of the remaining portions of
this Urgency Ordinance. The City Council of the City of Grand Terrace hereby
declares that it would have passed this Ordinance and each and every section,
subsection, sentence, clause or phrase not declared invalid or unconstitutional
without regard to any such decision or preemptive legislation.
SECTION 20.Within fifteen (15) days after its passage,the City Clerk of the
City of Grand Terrace shall certify to the passage and adoption of this ordinance by
at least a four-fifths vote of the City Council and shall cause the same to be
published in a newspaper in the manner required by law.This ordinance shall
become effective immediately from and after its passage.
PASSED, APPROVED, AND ADOPTED this 23rd day of April, 2013.
___________________________
Walt Stanckiewitz
Mayor
ATTEST:APPROVED AS TO FORM:
___________________________________________________
Tracey Martinez Richard L. Adams II
City Clerk City Attorney
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I HEREBY CERTIFY the foregoing ordinance was duly introduced and
adopted by the City Council as an urgency ordinance of the City of Grand Terrace at
a regular meeting held on the 23rd day of April, 2013 to be adopted effective on the
23rd day of April, 2013 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
___________________________
Tracey Martinez
City Clerk
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AGENDA REPORT
MEETING DATE:April 23, 2013 Council Item
TITLE:Amendment No. 3 to Extend and Amend the Term of the
Library Lease Agreement with the County of San Bernardino
PRESENTED BY:Sandra Molina, Deputy Community Development Director
RECOMMENDATION:(1) Approve Amendment No. 3 exercising a third two-year
extension and amending the term of the Lease Agreement to
allow for two three-year extensions; and
(2) Authorize the City Manager to execute Amendment No.
3.
BACKGROUND:
The County of San Bernardino has operated the City’s Public Library at the Civic Center
since its opening in 1985, and the Lease Agreement has been continually renewed and
extended. The current Lease was approved in 2004 for a five-year period with three,
two-year extension options. The first two two-year options have been exercised, and
the current extension is set to expire on May 31, 2013.
DISCUSSION:
The County is requesting to exercise the third two-year option, and also proposing to
amend the Lease to allow for two three-year options, which would allow the Lease to be
extended to May 2021. Amendment No. 3 to the Lease Agreement is attached.
Page 2, Paragraph 4 of the Amendment lists the monthly rent for the two-year extension
as shown below. These rent amounts reflect a 2% annual increase.
June 1, 2013 through May 31, 2014: $1,610.00 ($.46 per square foot)
June 1, 2014 through May 31, 2015: $1,645.00 ($.47 per square foot)
Page 2, Paragraph 5 of Amendment No. 3 includes the option to extend the term of the
Lease for two (2) three year extensions, with the rent being subject to good faith
negotiations.
FISCAL IMPACT:
The estimated annual rental revenue to the City in Fiscal Year 2013-2014 is
$19,320.00, and $19,740.00 in Fiscal Year 2014-15.
ATTACHMENTS:
·Contract Grand Terrace Library 22795 Barton Road A3
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APPROVALS:
Sandra Molina Completed 04/09/2013 12:01 PM
Richard Shields Completed 04/09/2013 3:32 PM
Finance Completed 04/17/2013 9:21 AM
City Attorney Completed 04/17/2013 4:32 PM
Community Development Completed 04/17/2013 4:53 PM
City Manager Completed 04/17/2013 5:45 PM
City Council Pending
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Auditor-Controller/Treasurer Tax Collector Use Only
o Contract Database o FAS
Input Date Keyed By
Page 1 of 3
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called
the County, and
Name
City of Grand Terrace hereinafter called LANDLORD
Address
22795 Barton Road
Grand Terrace, CA 92313-5295
Telephone
(909) 430 -2230
Federal ID No. or Social Security No.
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion,
determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.)
WHEREAS, the COUNTY and LANDLORD have previously entered into a Lease Agreement, Contract No. 04-427,
wherein LANDLORD agreed to lease certain real property to the COUNTY; and,
WHEREAS, COUNTY and LANDLORD now desire to amend the Lease Agreement, Contract No. 04-427, to reflect
the COUNTY’S exercise of its third and final two-year option extending the term through May 31, 2015 and to add two (2)
three-year options to extend the term of the lease.
NOW THEREFORE, in consideration of the mutual covenants and conditions, the parties hereto agree the Lease
Agreement, Contract No. 04-427, is amended as follows:
1.EXTEND the term of the Lease as provided in Paragraph 3, TERM, from June 1, 2013 through May 31,
2015.
FOR COUNTY USE ONLY
New FAS Vendor Code SC Dept.A Contract Number
X Change CITYOFG135 RNT 04-427 A-3 Cancel
ePro Vendor Number ePro Contract Number
County Department Dept.Orgn.Contractor’s License No.
Real Estate Services RNT RNT
County Department Contract Representative Telephone Total Contract Amount
County of San Bernardino
F A S
STANDARD CONTRACT
THIRD AMENDMENT
David H. Slaughter, Director (909)387-5252 $188,508.00
Contract Type
Revenue x Encumbered Unencumbered Other:
If not encumbered or revenue contract type, provide reason:
Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount
96164 6/1/2004 5/31/2015 $149,448.00 $39,060.00
Fund Dept.Organization Appr.Obj/Rev Source GRC/PROJ/JOB No Amount
AAA RNT RNT 200 2095 60001937 $
Fund Dept.Organization Appr.Obj/Rev Source GRC/PROJ/JOB No.Amount
$
Fund Dept.Organization Appr.Obj/Rev Source GRC/PROJ/JOB No.Amount
$
Project Name Estimated Payment Total by Fiscal Year
GRAND TERRACE-LIBRARY FY Amount I/D FY Amount I/D
22795 Barton Road
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Revised 1/8/13 Page 2 of 3
2.Effective June 1,2013, DELETE the existing Paragraph 4, RENT, and SUBSTITUTE therefore the following
as a new Paragraph 4, RENT:
4.RENT:
a.COUNTY shall pay to LANDLORD the following monthly rental payments in arrears on the
last day of each month, commencing when the extended term commences, continuing during the term:
June 1, 2013 to May 31, 2014 –monthly rental amount of $1,610.00 ($0.46/sq.ft.)
June 1, 2014 to May 31, 2015 –monthly rental amount of $1,645.00 ($0.47/sq.ft.)
b.Rent for any partial month shall be prorated based on the actual number of days of the
month. LANDLORD shall accept all rent and other payments from COUNTY under this Lease via electronic funds transfer
(EFT) directly deposited into the LANDLORD’S designated checking or other bank account. LANDLORD shall promptly
comply with directions and accurately complete forms provided by COUNTY required to process EFT payments.
3.Effective June 1, 2013, DELETE the existing Paragraph 5, OPTION TO EXTEND TERM, and SUBSTITUTE
therefore a new Paragraph 5, OPTION TO EXTEND TERM, which shall read as follows:
5.OPTION TO EXTEND TERM: LANDLORD gives COUNTY the option to extend the term of the
Lease on the same provisions and conditions, except for the monthly rent, for two (2) three-year periods (“extended terms”)
following the expiration of the current term, by COUNTY giving notice of its intention to exercise the option to LANDLORD
prior to the expiration of the preceding term or during any holding over pursuant to Paragraph 7, HOLDING OVER. The rent
for each extended term shall be adjusted by good faith negotiation of the parties to the fair market rental rate then prevailing
based upon the rental rates of comparable leased property in San Bernardino County.
4.CHANGE that portion of the existing Paragraph 24, NOTICES, which now reads:
COUNTY’S Address: “… Internal Services Group
Real Estate Services Department
825 East Third Street, Room 207
San Bernardino, CA 92415-0832 …”
to read:
“… Real Estate Services Department
385 N. Arrowhead Avenue, 3rd Floor
San Bernardino, CA 92415-0180 …”
REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK
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Revised 1/8/13 Page 3 of 3
5.All other provisions and terms of the Lease Agreement, Contract No. 04-427 shall remain the same and are
hereby incorporated by reference.
END OF THIRD AMENDMENT.
COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE
________________________________________By ______________________________________
Janice Rutherford, Chair, Board of Supervisors (Authorized signature -sign in blue ink)
Dated: ____________________________________Name:
SIGNED AND CERTIFIED THAT A COPY OF THIS Title: City Manager
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Laura H. Welch Dated:___________________________________
Clerk of the Board of Supervisors
of the County of San Bernardino
By ________________________________________Address: 22795 Barton Road
Deputy Grand Terrace, CA 92313-5295
Approved as to Legal Form Reviewed by Contract Compliance Presented to BOS for Signature
Alan L. Green, Deputy County Counsel Department Head
Date Date Date
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AGENDA REPORT
MEETING DATE:April 23, 2013 Successor Agency Item
TITLE:Resolution Transferring Successor Agency Housing Assets
to the Grand Terrace Housing Authority
PRESENTED BY:Betsy Adams, City Manager
RECOMMENDATION:Adopt a resolution transferring Successor Agency Low-
Moderate Income Housing Fund assets to the Grand
Terrace Housing Authority as provided for in Health and
Safety Code §34176.
BACKGROUND:
As required by Health and Safety Code § 34176(a)(2), the Grand Terrace Housing
Authority submitted a Housing Assets Transfer Form (HAT) to the Department of
Finance (DOF) on July 26, 2012 for the period of February 1, 2012 through July 26,
2012. On August 25, 2012, the DOF issued a determination which approved the HAT
with one exception, the denial of the transfer of three (3) parcels purchased by the Low-
Moderate Income Housing Fund (LMIHF) listed in Exhibit A –Real Property of the HAT.
The City and Housing Authority requested a Meet & Confer meeting on this DOF
determination which was held on December 5, 2012. On January 25, 2013, the DOF
issued a revised determination approving the transfer of these three parcels to the
Housing Authority.
DISCUSSION:
Successor Agency counsel recently advised staff that the Successor Agency and
Oversight Board should adopt respective resolutions to memorialize the transfer of
housing assets from the former redevelopment agency to the Housing Authority. The
language of Health & Safety Code section 34176 indicated that the housing assets
transferred from to the Housing Authority by operation of law. However, recent
determinations by the State Controller in its audits of other successor agencies have
indicated that the State Controller’s office has taken a contrary position. Therefore, in
order to ensure that the assets transferred stay with the Housing Authority, it is
necessary to for the Successor Agency to take this action.
These assets are detailed in the Housing Assets Transfer Form which is included as an
attachment to the Resolution. In addition to the items listed in the HAT, the Resolution
also provides for the transfer of water shares in the Riverside Highland Water Company
and affordable housing covenants which were not required to be listed in the HAT. The
water shares are associated with the three parcels listed in Exhibit A –Real Property
and will be sold with the land when the Housing Authority is able to proceed with the
sales of these assets in the future.
FISCAL IMPACT:
8.B
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There is no fiscal impact in adopting the Resolution transferring the housing assets
since the actual transfer occurred when the Housing Authority was created on January
30, 2012. Redevelopment dissolution law specifically provides for the transfer of such
assets from former redevelopment agencies to successor housing authorities.
ATTACHMENTS:
·SA Resolution Transferring Former CRA Assets to Housing Authority
·DOF_HousingAssetsList_07252012
APPROVALS:
Betsy Adams Completed 04/11/2013 2:35 PM
Finance Completed 04/11/2013 2:45 PM
City Attorney Completed 04/17/2013 8:30 PM
City Manager Completed 04/18/2013 10:19 AM
City Council Pending
8.B
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RESOLUTION 2013 -
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND
TERRACE TRANSFERRING HOUSING ASSETS TO THE GRAND
TERRACE HOUSING AUTHORITY.
WHEREAS,the State Legislature dissolved redevelopment agencies by enacting
Assembly Bill Nos. 1x 26 and 1484, relating to redevelopment dissolution, (“Dissolution
Statutes”) which became effective on June 28, 2011 and June 27, 2012, respectively;
WHEREAS,the City of Grand Terrace created the Grand Terrace Housing Authority
(“Housing Authority”) on January 30, 2012 to assume all rights, powers, assets,
liabilities, duties, obligations and functions associated with the housing activities of the
former Community Redevelopment Agency of the City of Grand Terrace;
WHEREAS,the Housing Authority, as required by Health and Safety Code
§34176(a)(2), submitted a Housing Assets Transfer Form (HAT) to the California
Department of Finance on July 26, 2012;
WHEREAS,the DOF on August 25, 2012 incorrectly denied the transfer of three (3)
parcels of vacant land purchased with Low-Moderate Income Housing Funds to the
Housing Authority listed in the HAT on Exhibit A –Real Property;
WHEREAS,the DOF held a Meet & Confer meeting with the City of Grand Terrace on
December 5, 2012 which included the transfer of the three parcels listed in the HAT on
Exhibit A –Real Property;
WHEREAS,the DOF issued a revised determination on January 25, 2013 approving
the transfer of the three parcels listed in the HAT on Exhibit A –Real Property to the
Housing Authority thereby fully approving the Housing Assets Transfer Form submitted
to the DOF on July 26, 2012;
NOW THEREFORE, BE IT RESOLVED THAT THE SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
Section 1.The Successor Agency hereby transfers all housing assets, and all rights
related thereto,to the Grand Terrace Housing Authority as defined by Health and Safety
8.B.a
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Code § 34176. This transfer shall include, but is not be limited to, the assets listed in
the Housing Assets Transfer Form submitted to the California Department of Finance on
July 26, 2012 and attached to this Resolution as Attachment “1.”
Section 2.The Successor Agency hereby transfers all water shares in the Riverside
Highland Water Company associated thereto the three parcels listed in Exhibit A –Real
Property of the Housing Assets Transfer Form to the Grand Terrace Housing Authority.
Section 3.The Successor Agency hereby transfers any housing covenants of the
former Community Redevelopment Agency of the City of Grand Terrace to the Grand
Terrace Housing Authority.
Section 4.The Successor Agency hereby directs the Executive Director to bring this
transfer of Housing Assets, as defined by Health & Safety Code section 34176, to the
Oversight Board for the Successor Agency for its consideration and approval.
Section 5.The Successor Agency hereby authorizes the Executive Director to take
all actions necessary and required to carry out this Resolution.
PASSED, APPROVED AND ADOPTED by the Successor Agency for the Grand
Terrace Redevelopment Agency at a regular meeting held on the 23th day of April,
2013.
____________________________
Chair of the Successor Agency for the
Community Redevelopment Agency of
the City of Grand Terrace
ATTEST:
______________________________
Agency Secretary
I TRACEY R. MARTINEZ, AGENCY SECRETARY of the Successor Agency for the
Community Redevelopment Agency of the City of Grand Terrace, do hereby certify that
the foregoing Resolution was introduced and adopted at a regular meeting of the
8.B.a
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Successor Agency Board of the Successor Agency for the Community Redevelopment
Agency of the City of Grand Terrace held on the 23th day of April, 2013 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Tracey R. Martinez, Agency Secretary
APPROVED AS TO FORM
______________________________
Successor Agency Counsel
8.B.a
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Former Redevelopment Agency: Community Redevelopment Agency of the City of Grand Terrace
Successor Agency to the Former
Redevelopment Agency: City of Grand Terrace
Entity Assuming the Housing Functions
of the former Redevelopment Agency: Grand Terrace Housing Authority
Entity Assuming the Housing Functions
Contact Name: Joyce Powers Title Community Development Diretor Phone 909-430-2225 jpowers@cityofgrandterrace.org
Entity Assuming the Housing Functions
Contact Name: Bernie Simon Title Finance Director Phone 909-430-2216 bsimon@cityofgrandterrace.org
The following Exhibits noted with an X in the box are included as part of this inventory of housing assets:
Exhibit A - Real Property X
Exhibit B- Personal Property X
Exhibit C - Low-Mod Encumbrances X
Exhibit D - Loans/Grants Receivables X
Exhibit E - Rents/Operations X
Exhibit F- Rents X
Exhibit G - Deferrals X
Prepared By:Joyce Powers
Date Prepared:25-Jul-12
E-Mail Address
E-Mail Address
All assets transferred to the entity assuming the housing functions between February 1, 2012 and the date the exhibits were created are included in this housing assets list.
DEPARTMENT OF FINANCE
HOUSING ASSETS LIST
ASSEMBLY BILL X1 26 AND ASSEMBLY BILL 1484
(Health and Safety Code Section 34176)
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Attachment: DOF_HousingAssetsList_07252012 (1251 : ResoTransferring Housing Assets to HA)
Exhibit A - Real Property
Item #
Carrying Value
of Asset
Total
square
footage
Is the property
encumbered by
a low-mod
housing
covenant?
Source of low-
mod housing
covenant b/
Date of
transfer to
Housing
Successor
Agency
Construction
or acquisition
cost funded
with Low-Mod
Housing Fund
monies
Construction
or acquisition
costs funded
with other
RDA funds
Construction
or acquisition
costs funded
with non-RDA
funds
Date of
construction
or
acquisition
by the
former RDA
Interest in
real property
(option to
purchase,
easement,
etc.)
1 $240,277 61,930 no N/A 30-Jan-12 $240,226 none none 23-May-01 own in fee
2 $222,939 62,290 no N/A 30-Jan-12 $222,939 none none 2/2/2002 own in fee
3 $177,000 34,848 no N/A 30-Jan-12 $177,000 none none 12-May-09 own in fee
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
* Assessor's parcel numbers in San Bernardino Countyo County
City of Grand Terrace
Inventory of Assets Received Pursuant to Health and Safety Code section 34176 (a) (2)
Type of Asset a/
unimproved land
Square footage
reserved for low-
mod housing
61,930 (land)
Legal Title and
Description
62,290 (land)
34,848 (land)
b/ May include California Redevelopment Law, tax credits, state bond indentures,
and federal funds requirements.
a/ Asset types may include low-mod housing, mixed-income housing, low-mod housing
with commercial space, mixed-income housing with commercial space.
ber in San Bernardin
* APN 1167-231-01
* APN 1167-311-01
* APN 0275-251-04
unimproved land
unimproved land
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Attachment: DOF_HousingAssetsList_07252012 (1251 : ResoTransferring Housing Assets to HA)
Exhibit B - Personal Property
Item #
Carrying Value
of Asset
Date of
transfer to
Housing
Successor
Agency
Acquisition
cost funded
with Low-Mod
Housing Fund
monies
Acquisition costs
funded with
other RDA funds
Acquisition
costs funded
with non-RDA
funds
Date of
acquisition by
the former RDA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
None
City of Grand Terrace
Inventory of Assets Received Pursuant to Health and Safety Code section 34176 (a) (2)
Type of Asset a/ Description
a/ Asset types any personal property provided in residences, including
furniture and appliances, all housing-related files and loan documents,
office supplies, software licenses, and mapping programs, that were
acquired for low and moderate income housing purposes, either by
purchase or through a loan, in whole or in part, with any source of funds.
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Attachment: DOF_HousingAssetsList_07252012 (1251 : ResoTransferring Housing Assets to HA)
Exhibit C - Low-Mod Encumbrances
Item #
Contractual
counterparty
Total amount
currently
owed for the
Enforceable
Obligation
Is the property
encumbered by
a low-mod
housing
covenant?
Source of low-
mod housing
covenant b/
Current
owner of
the property
Construction or
acquisition cost
funded with
Low-Mod
Housing Fund
monies
Construction or
acquisition costs
funded with
other RDA funds
Construction
or acquisition
costs funded
with non-RDA
funds
Date of
construction or
acquisition of
the property
1 City of Grand 3,000,000 yes Low-Mod funds City * $9,588,381 none $9,644,000 complete 27 Oct 09
2 Terrace
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
b/ May include California Redevelopment Law, tax credits, state bond indentures, and
federal funds requirements.
a/ May include low-mod housing, mixed-income housing, low-mod housing with commercial
space, mixed-income housing with commercial space.
* City of Grand Terrace is land owner and leases land to the Corporation for
Better Housing (CBH). CBH owns the improvements.
City of Grand Terrace
Inventory of Assets Received Pursuant to Health and Safety Code section 34176 (a) (2)
Date contract for
Enforceable
Obligation was
executed
Type of housing built
or acquired with
enforceably obligated
funds a/
108 affordable senior 24-Feb-09
units
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Attachment: DOF_HousingAssetsList_07252012 (1251 : ResoTransferring Housing Assets to HA)
Exhibit D - Loans/Grants Receivables
Item #
Amount of the loan
or grant
Date the loan or
grant was issued
Purpose for
which the funds
were loaned or
granted
Are there
contractual
requirements
specifying the
purposes for which
the funds may be
used?
Repayment date, if
the funds are for a
loan
Interest rate
of loan
Current
outstanding
loan balance
1 $69,000 25-Nov-02 1st Time Homebuyer yes upon sale or refinance 0 $69,000
2 $44,000 8-Jul-03 FTHB yes upon sale or refi 0 $44,000
3 $39,000 3-Dec-09 FTHB yes upon sale or refi 0 $39,000
4 $62,000 31-May-03 FTHB yes upon sale or refi 0 $62,000
5 $29,000 13-Sep-02 FTHB yes upon sale or refi 0 $29,000
6 $33,000 19-Mar-01 FTHB/rehab yes upon sale or refi 0 $33,000
7 $28,000 23-Mar-00 FTHB yes upon sale or refi 0 $28,000
8 $190,000 27-Oct-04 FTHB yes upon sale or refi 0 $190,000
9 $20,000 2-Dec-98 FTHB yes upon sale or refi 0 $20,000
10 $35,915 18-Jul-94 Rehabilitation yes upon sale or refi 3% $20,903
11 $155,000 23-Jun-05 FTHB yes upon sale or refi 0 $155,000
12 $168,205 1994
incorrect
passthrough no 1-Jul-13 0 $20,897
13 $448,636 2012 SERAF by Statute by 2015 None $448,636
14
15
16
17
18
19
20
City of Grand Terrace
Inventory of Assets Received Pursuant to Health and Safety Code section 34176 (a) (2)
Successor Agency of
RDARDA
loan
Diane Kimble
Charles Heilman
City of Grand Terrace
Alisa Flann
David & Janice Farrar
Julia Cook
Dana Gardner
Philip & Amy Biorkman
Michael Morgan
loan
Daniel & Olivia Ybarra
Person or entity to
whom the loan or
grant was issued
loan Michelle Boustedt
loan
loan
loan
Was the Low-Mod
Housing Fund
amount issued for a
loan or a grant?
loan
Amanda Raymer
loan
loan
loan
loan
loan
loan
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Attachment: DOF_HousingAssetsList_07252012 (1251 : ResoTransferring Housing Assets to HA)
Exhibit E - Rents/Operations
Item #
Type of property
with which they
payments are
associated b/
Property
owner
Entity that
collects the
payments
Entity to which
the collected
payments are
ultimately
remitted
Purpose for
which the
payments are
used
Is the property
encumbered
by a low-mod
housing
covenant?
Source of low-
mod housing
covenant c/
Item # from
Exhibit A the
rent/operation
is associated
with (if
applicable)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Type of payment a/
None
c/ May include California Redevelopment Law, tax credits, state bond indentures,
and federal funds requirements.
b/ May include low-mod housing, mixed-income housing, low-mod housing with
commercial space, mixed-income housing with commercial space.
a/ May include revenues from rents, operation of properties, residual receipt
payments from developers, conditional grant repayments, costs savings and
proceeds from refinancing, and principal and interest payments from homebuyers
subject to enforceable income limits.
City of Grand Terrace
Inventory of Assets Received Pursuant to Health and Safety Code section 34176 (a) (2)
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Attachment: DOF_HousingAssetsList_07252012 (1251 : ResoTransferring Housing Assets to HA)
Exhibit F - Rents
Item #
Type of property
with which the
payments are
associated b/
Property
owner
Entity that
collects the
payments
Entity to which
the collected
payments are
ultimately
remitted
Purpose for
which the
payments are
used
Is the property
encumbered by
a low-mod
housing
covenant?
Source of low-
mod housing
covenant c/
Item # from
Exhibit A the rent
is associated with
(if applicable)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
City of Grand Terrace
Inventory of Assets Received Pursuant to Health and Safety Code section 34176 (a) (2)
b/ May include low-mod housing, mixed-income housing, low-mod housing with
commercial space, mixed-income housing with commercial space.
c/ May include California Redevelopment Law, tax credits, state bond indentures,
and federal funds requirements.
Type of payment a/
None
a/ May include rents or home loan payments.
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Attachment: DOF_HousingAssetsList_07252012 (1251 : ResoTransferring Housing Assets to HA)
Exhibit G - Deferrals
Item #
Fiscal year in
which funds
were deferred
Amount
deferred
Interest rate
at which
funds were
to be repaid
Current
amount owed
Date upon which
funds were to be
repaid
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
City of Grand Terrace
Inventory of Assets Received Pursuant to Health and Safety Code section 34176 (a) (2)
Purpose for which
funds were deferred
None
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Attachment: DOF_HousingAssetsList_07252012 (1251 : ResoTransferring Housing Assets to HA)
AGENDA REPORT
MEETING DATE:April 23, 2013 Council Item
TITLE:Election Advisory Services
PRESENTED BY:Betsy Adams, City Manager
RECOMMENDATION:1) Direct staff to request proposals for Election Advisory
Services from two specified companies;
2) Form an Ad Hoc Committee comprised of two Council
Members to review proposals, interview companies and
recommend contract award to the City Council.
BACKGROUND:
On April 22, 2013, the City Council was presented with a Five-Year Financial Analysis
and Budget Stabilization Plan (Plan). The Plan identified significant budgetary deficits
and the expected depletion of General Fund balance during the upcoming fiscal year
unless action is taken to reduce expenditures, increase revenues, or some combination
of the two. The Plan identified three types of local taxes that could be considered to
increase revenues at three different funding levels. The Plan was also provided to an
Ad Hoc Budget Advisory Committee, which will be evaluating budget stabilization
options and submitting its recommendations to the City Council.
In order to assess the public’s support for a local revenue measure, it is critical to begin
polling as soon as possible. Polling will provide vital information regarding the type of
tax and funding level that is likely to be supported by the community. In order to
expedite this process to meet the timeline for a November 2013 special election, it is
recommended that a modified Request for Proposals (RFP) process be undertaken,
requesting proposals for Election Advisory Services from two specified companies that
are highly qualified and recognized throughout the State as experts in this field. The
City’s purchasing ordinance allows for this type of process for the selection of
professional services. Following receipt of the proposals, the recommended Ad Hoc
City Council Committee (comprised of two Council Members) would review the
proposals and make a recommendation to the full City Council regarding selection of
the company and contract award.
DISCUSSION:
The two companies referenced above for their state-wide experience and expertise in
Election Advisory Services are The Lew Edwards Group and Tramutola Advisors. Both
companies provide a full range of Election Advisory Services including:
· Assessing community support through surveying/polling analysis;
· Preparing planning timeline and budget;
8.C
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· Developing overall outreach plan to build community awareness of fiscal/service
needs;
· Developing media/social networking communications strategy;
· Preparing informational materials (direct mailings, presentations, handouts);
· Assisting with preparation of ballot measure(s); and
· Managing vendors to the campaign, including printers, mail houses, graphics.
A brief overview the two specified companies is provided below.
The Lew Edwards Group
Through Catherine Lew (co-founder and President), Lloyd Edwards (co-founder and
Managing Partner) and other consultants, the company has over 30 years of experience
in California providing campaign management services, communications and political
strategy and strategic advice to cities, counties, special districts, transportation, K-12
school and community college districts, and other public agencies. Based in Oakland,
The Lew Edwards Group professionals have expertise in disciplines such as media,
community organizing/coalition-building, political campaigns, government/legislative
affairs and public relations. The firm has been instrumental in passing billions of dollars
in California finance measures, with a success rate of 94% in its campaigns.
Tramutola Advisors
With offices in Oakland and Los Angeles, Tramutola Advisors has been providing
election advice to clients throughout California for over 30 years. The company was
founded by Larry Tramutola, who is recognized as one of California’s top political
strategists. Tramutola’s team of consultants have extensive expertise in grassroots
organizing, political strategy, and passing difficult tax measures. Tramutola has been
instrumental in helping clients win over 500 local elections, including 270 tax elections
producing over $35 billion in new revenue for local communities throughout the State.
Willdan Financial Services, the company providing the City’s Finance Department
services under contract, has experience working with both The Lew Edwards Group and
Tramutola Advisors and is confident that both firms can fully meet the City Council’s
expectations for Election Advisory Services.
FISCAL IMPACT:
Funding in the amount of $25,000 has been included in the FY 2012-13 General Fund
Non-Departmental budget (10-190-250) for preliminary Election Advisory Services.
Although full services leading up to a November 2013 election are expected to cost
approximately $75,000, the available funding in the FY 2012-13 budget will enable the
preliminary work to proceed. The remaining funding will be addressed through the FY
2013-14 budget process.
APPROVALS:
Steve Elam Completed 04/23/2013 4:08 PM
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Finance Completed 04/23/2013 4:09 PM
City Attorney Completed 04/23/2013 4:14 PM
City Manager Completed 04/23/2013 4:28 PM
City Council Pending
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