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05/28/2013CITY OF GRAND TERRACE CITY COUNCIL AGENDA • MAY 28, 2013 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road City of Grand Terrace Page 1 Updated 4/4/2013 11:29 AM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a request to speak form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at city hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.cityofgrandterrace.org CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Walt Stanckiewitz ¨¨¨ Mayor Pro Tem Bernardo Sandoval ¨¨¨ Council Member Darcy McNaboe ¨¨¨ Council Member Jackie Mitchell ¨¨¨ Council Member Sylvia Robles ¨¨¨ 1.ITEMS TO DELETE 2.SPECIAL PRESENTATIONS A.Riverside Highland Water Company Water Awareness Poster Winners -Grand Terrace Elementary B.Grand Terrace Area Chamber of Commerce Business of the Month C.Grand Terrace Foundation Update D.Updates for Legislative Representatives (Federal, State & County) Agenda Grand Terrace City Council May 28, 2013 City of Grand Terrace Page 2 Updated 4/4/2013 11:29 AM 3.CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. A.Waive Full Reading of Full Ordinances on Agenda B.Approval of Minutes –Regular Meeting –05/14/2013 C.Accept Ad-Hoc Budget Advisory Committee Minutes of 04-24-2013 D.Accept Ad-Hoc Budget Advisory Committee Minutes of 05-01-2013 E.Accept Ad-Hoc Budget Advisory Committee Minutes of 05-08-2013 F.Accept Ad-Hoc Budget Advisory Committee Minutes of 05-13-2013 G.Approval of Check Register No. 05-28-2013 4.PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5.COUNCIL REPORTS 6.PUBLIC HEARINGS 7.UNFINISHED BUSINESS 8.NEW BUSINESS A.Adoption of Resolution Establishing Appropriations Limit for Fiscal Year 2012-13 B.Approval of Professional Services Agreement for Election Advisory Services 9.CLOSED SESSION A.CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION -Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One potential case ADJOURN The Next Regular City Council Meeting will be held on Tuesday, June 11, 2013 at 6:00 PM. Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar days preceding the meeting. CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● MAY 14, 2013 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 Updated 5/23/2013 5:46 PM CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation - David Torna, Sandals Church Pledge of Allegiance - Led by Penny Radtke Attendee Name Title Status Arrived Walt Stanckiewitz Mayor Present Bernardo Sandoval Mayor Pro Tem Present Darcy McNaboe Council Member Present Jackie Mitchell Council Member Present Sylvia Robles Council Member Present Betsy Adams City Manager Present Richard Shields Community Development Director Present Tracey Martinez City Clerk Present Sandra Molina Deputy Community Development Director Present Cynthia Fortune Finance Manager Present Steve Elam Finance Department Present Richard Adams City Attorney Present Manny Mendoza San Bernardino County Sheriff's Department Present 1.ITEMS TO DELETE 2.SPECIAL PRESENTATIONS A.Riverside Highland Water Company Water Awareness Poster Contest Winners - Terrace View Elementary School Frank Sanchez, Riverside Highland Water Company presented the winners of the Water Awareness Poster Contest Winners for Terrace View Elementary School. B.Grand Terrace Lion's Club Presentation of Check to Terrace View Elementary School Theater/Performing Arts Department Penny Radtke, Grand Terrace Lion's Club, presented the Terrace View Elementary School Theater/Performing Arts Department with a check in the amount of $2,500.00. This was the proceeds from their pancake breakfast. C.Updates for Legislative Representatives (Federal, State and County) Sarah Benoit, Representing Congressman Gary Miller Indicated that they are looking for summer interns, High School Juniors or Seniors. Anyone interested should contact their local office. She also stated that high school juniors or incoming seniors that are 3.B Packet Pg. 3 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 1 4 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 14, 2013 City of Grand Terrace Page 2 Updated 5/23/2013 5:46 PM interested in attending a U.S. Service Academy for 2014-2015 must submit their nomination application to Congressman Miller by November 1, 2013. For more information individuals should contact the local office. Jon Gaedy, Representing Assembly Member Cheryl Brown Indicated that they are also looking for interns. He reported on the Business Summit that will be held on May 17, 2013, hosted by Assembly Member Brown. John Husing will be the guest speaker. 3.CONSENT CALENDAR RESULT:APPROVED [UNANIMOUS] MOVER:Bernardo Sandoval, Mayor Pro Tem SECONDER:Jackie Mitchell, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles A.Waive Full Reading of Full Ordinances on Agenda B.Request by the Foundation of Grand Terrace for a Waiver of City Special Event and Facility Use Fees Related to Community Days C.Approval of Minutes – Regular Meeting – 03/26/2013 D.Approval of Minutes – Regular Meeting – 04/09/2013 E.Approval of Minutes – Special Meeting – 04/22/2013 F.Approval of Minutes – Regular Meeting – 04/23/2013 G.Approval of Minutes – Special Meeting – 04/30/2013 ITEMS REMOVED FROM CONSENT CALENDAR H.Authorization for the City Clerk to Attend the Arizona Municipal Clerks' Institute RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Council Member SECONDER:Sylvia Robles, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles I.Accept the Historical and Cultural Activities Committee Minutes of April 1, 2013 RESULT:ACCEPTED [UNANIMOUS] MOVER:Bernardo Sandoval, Mayor Pro Tem SECONDER:Darcy McNaboe, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles J.Approval of Check Register No. 05-14-2013 3.B Packet Pg. 4 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 1 4 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 14, 2013 City of Grand Terrace Page 3 Updated 5/23/2013 5:46 PM RESULT:APPROVED [UNANIMOUS] MOVER:Bernardo Sandoval, Mayor Pro Tem SECONDER:Darcy McNaboe, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles 4.PUBLIC COMMENT Bob Lavine Reported that on May 27th they will be honoring all Veteran's at 11 a.m. at Pico Park, future site of the Veteran's Memorial. Everyone is invited and encouraged to attend and honor our Veteran's. 5.COUNCIL REPORTS Councilmember Jackie Mitchell Congratulated Council Member Darcy McNaboe on her award that she received from Assembly Member Brown. She attended The Rec Center grand opening and thanked all of the volunteers that do so much. Her son is taking guitar lessons at The Center. She announced that soccer sign-ups will be held Saturday at Rollins Park. She received some comments and concerns from residents with regard to the homeless population that seems to have increased in town and feels that it needs to be addressed. She also indicated that residents are closely monitoring the spending. She suggested that the City consider looking at other public safety agencies in a effort to save money. Councilmember Sylvia Robles She feels that people are driving faster and aren't stopping when they should be. She encouraged everyone to be courteous. She also encouraged residents to pick up after their pets when walking the neighborhoods. She indicated that she and Council Member McNaboe sat on an Ad-Hoc Committee and she thanked the Council for their confidence and the opportunity to participate in this process. She announced that Rex Edmundson passed away and requested that the meeting be closed in his memory as well as Melissa Ann Smith and expressed her condolences. Councilmember Darcy McNaboe She appreciated the presentation that was given by the LAFCO Representative. The facts of disincorporation were presented. Disincorporation is not a consequence of circumstance, it is a deliberate choice which must be made after careful consideration by the City's residents. It comes with a price tag and it would require, if that happened, that a tax would be passed by the residents on themselves. It is not a remedy for lack of funds. As a potential revenue measure is considered in the future, we know that as a community we may choose to enact local revenue measures to maintain a certain level of services in the City but failing to do that will not result in disincorporation. Instead it will result in a radical change in the way and amount of service that the City provides. She appreciates the input that the Council has received so far and she looks forward to more, as discussions progress. The site of the former plating company on Main Street appears to be cleaned up and complete. She is interested in knowing what possible uses can be used for this piece of property. She requested information on the graffiti removal procedures in the City. She has notices an increased amount of graffiti in town. She thanked the community for their support of the Lion's Club Pancake Breakfast. Community Development Director Richard Shields Responded that the City does not remove graffiti on private property unless the property owner gives the City permission. If the City removes the graffiti, recycled paint is used. The Sheriff's Department is looking into the increased graffiti. Mayor Pro Tem Bernardo Sandoval 3.B Packet Pg. 5 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 1 4 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 14, 2013 City of Grand Terrace Page 4 Updated 5/23/2013 5:46 PM Indicated that there is an increased amount of traffic in town. People need to be more careful. He encouraged citizens to contact the Sheriff's Department when we feel that something is wrong and out of the ordinary. There were additional signage and traffic enforcement with the recent detour. He thanked Staff, Caltrans and SANBAG for all of their efforts. He attended the Inland Empire Scholarship Fund event. He also attended The Rec Center grand opening. Mayor Walt Stanckiewitz Reported that Doug Wilson did a nice job of putting together a genealogy chart for Rex Edmundson that was at his memorial service. He said it was very touching as he walked through the twelve generations. On May 17th beginning at 5:00 p.m. at the Grand Terrace High School the Asian American Pacific Islander Family Wellness and Fun Night will be held. There will be lots of vendors, food and more. 6.PUBLIC HEARINGS 7.UNFINISHED BUSINESS 8.NEW BUSINESS A.Gift to the City of Grand of a Service Organization Sign Structure by the Grand Terrace Lions Club and Grand Terrace Women's Club Accept the unconditional gift of the sign structure and its installation by the Lion's Club and Woman's Club. RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Council Member SECONDER:Jackie Mitchell, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles Debbie Earl Indicated that this project has been in the works for a long time and encouraged the Council to accept the sign. B.Transfer of Pico Park Baseball Field from the Successor Agency to the Community Redevelopment Agency to the City of Grand Terrace Adopt a Resolution transferring property identified as Assessor's Parcel Number 1167-151-75 from the Successor Agency to the Community Redevelopment Agency to the City of Grand Terrace and direct staff to agendize the item before the Oversight Board for approval. RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Council Member SECONDER:Bernardo Sandoval, Mayor Pro Tem AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles C.Transfer of Dog Park Property Located at 22720 Vista Grande Way from the Successor Agency to the Community Redevelopment Agency to the City of Grand Terrace Adopt a Resolution transferring property identified as Assessor's Parcel Number 0276-462-10 from the Successor Agency to the Community Redevelopment Agency to the City of Grand Terrace and direct staff to agendize the item before the Oversight Board for approval. 3.B Packet Pg. 6 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 1 4 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 14, 2013 City of Grand Terrace Page 5 Updated 5/23/2013 5:46 PM RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Council Member SECONDER:Jackie Mitchell, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles Bev Auld Is in support of the transfer of this property. She reported on a rummage-sale fundraiser that the Friends of Grand Terrace Dog Park will be holding on Saturday, June 15, 2013 from 8 am to 2 pm. D.Support Letter for Omnitrans Funding Request Authorize the Mayor to sign a letter in support of Omnitrans' efforts to secure continued OmniGo funding. RESULT:APPROVED [UNANIMOUS] MOVER:Bernardo Sandoval, Mayor Pro Tem SECONDER:Darcy McNaboe, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles E.Report on Department of Finance Final Determination Letter Regarding Successor Agency's "Other Funds" Due Diligence Review and Related Impacts Receive and file the Final Determination Letter from the Department of Finance on the Successor Agency's "Other Funds" Due Diligence Review, approve scenario Number Three as presented by Staff and defer the introduction of the Fiscal Year 2013-2014 proposed budget until June 11, 2013. RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Council Member SECONDER:Bernardo Sandoval, Mayor Pro Tem AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles 9.CLOSED SESSION A.Conference with Legal Counsel - Anticipated Litigation: Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) 54956.9; One Potential Case The Council met in closed session to have a conference with Legal Counsel regarding anticipated litigation. Direction was provided to the City Manager. No action was taken. ADJOURN IN MEMORY OF MELISSA ANN SMITH AND REX EDMUNDSON The Meeting was adjourned at 8:20 p.m. in memory of Melissa Ann Smith and Rex Edmundson. The Next Regular City Council Meeting will be held on Tuesday, May 28, 2013 at 6:00 PM. _________________________________ Mayor of the City of Grand Terrace _________________________________ City Clerk of the City of Grand Terrace 3.B Packet Pg. 7 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 1 4 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Budget Advisory Committee Meeting Minutes April 24th, 2013 City Hall Community Room 22795 Barton Road, Grand Terrace, CA 92313 Committee Members Present: Christina Brodbeck, Mark Cvikota, David Fisher, Earl Fraser, Kenneth Henderson, William Hussey, Roger Kowalski, Jeffrey McConnell, Manuel Rodriguez, Frank Roppolo, Pauline Roque, Ryan Stephens City Staff Present: Betsy Adams, City Manager, Steve Elam, Finance Department, Cynthia Fortune, Finance Manager (partial meeting), Tracey Martinez, City Clerk (partial meeting) Meeting was called to order at 6:30 by City Manager Betsy Adams, acting as interim Chair. Committee Member Introductions: The meeting began with each committee member introducing themselves to the group and giving a brief description of their background. Swear In Committee Members: Tracey Martinez gave the oath of office to all of the committee members and had them sign their oath for official City records. Review of Brown Act: City Manager, Betsy Adams, and City Clerk, Tracey Martinez provided documentation to all committee members and covered the prevalent legal requirements under the Brown Act. Committee members we advised to avoid serial meetings and discussion of City budget matters with one another outside of a public forum. Furthermore, all committee members were advised that they should not take a public stance outside the committee to advocate for any proposed solution until after June 30th. Selection of Committee Leadership: Motion: by Mr. Rodriguez To nominate Roger Kowalski as chair of the Budget Advisory Committee. Mr. Kowalski declined. Motion died due to lack of a second Motion: by Mr. McConnell Second by Mr. Stephens To nominate Ken Henderson as Chairman of the Budget Advisory Committee Motion carries all ayes Page 1 of 3 3.C Packet Pg. 8 Co m m u n i c a t i o n : A c c e p t A d - H o c B u d g e t A d v i s o r y C o m m i t t e e M i n u t e s o f 0 4 - 2 4 - 2 0 1 3 ( C o n s e n t C a l e n d a r ) Motion: by Mr. Kowalski Second by Mr. Rodriguez To nominate Jeffery McConnell as Vice-Chairman of the Budget Advisory Committee Motion carries with Mr. Fraser and Mr. Hussey voting no and Mr. McConnell abstaining Motion: by Mr. Rodriguez Second by Mrs. Brodbeck To nominate Ryan Stephens as Secretary of the Budget Advisory Committee Motion carries all ayes At this time the elected committee leadership took their positions and Mr. Kenneth Henderson Chaired the remainder of the meeting. Determination of Committee Meeting Schedule: Lengthy consideration was given to the best time and location to hold regular meetings. The committee decided that to accomplish the tasks set before us regular weekly meetings would be required. Mrs. Brodbeck indicated that meeting on Wednesdays presented a challenge for her as it required her to find a babysitter, but that she was willing to work with the committee if that was the only time they could meet. Mrs. Adams ruled out several other options as she had existing engagements on those nights, and she requested that either herself or Mr. Elam be present to answer any questions the committee may have. The Committee ultimately determined that Wednesday nights at 6:30 would be the best time to meet and Mrs. Adams agreed to check the availability of the Community Room for future meetings. Review of Committee's Scope of Work: Mrs. Adams presented the committee with Council Resolution 2013-13 which established the Ad Hoc Budget Advisory Committee and defined its scope of work. Some committee members felt the scope of work was too narrow and did not allow the committee enough flexibility to consider outside options or hybrid options. Mrs. Adams again reaffirmed the committees scope of work, but indicated that the Council was looking for ideas and would welcome hybrids or outside ideas if the committee felt that was their recommendation. She also cautioned that city staff may not have time to fully research the ramifications and potential of any outside ideas before May 30. Questions on presented material from April 22nd Budget Workshop: Several questions were asked by committee members regarding the Waste Water fund and negations with the City of Colton, the amount of funds that would be needed to maintain a healthy city, cuts that have already been implemented, and education of the public. Motion: by Mr. McConnell Second by Mr. Rodriguez To establish as a primary goal of the committee to find solutions to save the city of Grand Terrace and avoid disincorporation. Motion carries all ayes Page 2 of 3 3.C Packet Pg. 9 Co m m u n i c a t i o n : A c c e p t A d - H o c B u d g e t A d v i s o r y C o m m i t t e e M i n u t e s o f 0 4 - 2 4 - 2 0 1 3 ( C o n s e n t C a l e n d a r ) Agenda Items for Next Meeting: Motion: by Mr. McConnell Second by Mr. Rodriguez To include a discussion on the LAFCO presentation. Motion carries all ayes Motion: by Mr. Rodriguez Second by Mr. Roppolo To include a discussion on City expenditures for the next meeting Motion carries with Mr. Kowalski and Mr. Cvikota voting no Motion: by Mr. Stephens Second by Mr. Rodriguez To include a discussion on the Revenue Measures presented in the Stabilization Plan. Motion carries all ayes Motion: by Mr. Stephens Second by Mr. McConnell To include a discussion of Revenue Measures not presented in the Stabilization Plan. Motion carries all ayes Motion: by Mr. McConnell Second by Mr. Stephens To include a staff report at the outset of each meeting and future agenda items at the end of each meeting. Motion carries all ayes Adjourn - The meeting was then adjourned by consent of the committee members at 8:45 pm Next Scheduled meeting Wednesday May 1st at 6:30 pm in the Community Room at City Hall Page 3 of 3 3.C Packet Pg. 10 Co m m u n i c a t i o n : A c c e p t A d - H o c B u d g e t A d v i s o r y C o m m i t t e e M i n u t e s o f 0 4 - 2 4 - 2 0 1 3 ( C o n s e n t C a l e n d a r ) Budget Advisory Committee Meeting Minutes May 1st, 2013 City Hall Community Room 22795 Barton Road, Grand Terrace, CA 92313 Committee Members Present: Christina Brodbeck, Mark Cvikota, David Fisher, Earl Fraser, Kenneth Henderson, William Hussey, Roger Kowalski, Jeffrey McConnell, Manuel Rodriguez, Frank Roppolo, Pauline Roque, Ryan Stephens City Staff Present: Betsy Adams, City Manager (partial meeting), Steve Elam, Finance Department, Cynthia Fortune, Finance Manager Meeting was called to order at 6:30 by Chairman Kenneth Henderson Staff Report: Mrs. Adams indicated that a final determination from the Department of Finance in Sacramento was due today, but by the start of the meeting the City had not received it. Mrs. Adams told the committee that any significant decisions or impacts to the General Fund would be communicated with the Budget Advisory Committee at the next meeting. General Discussion of LAFCO Presentation: The Committee at large discussed the presentation by LAFCO regarding disincorporation. It was noted that the Committee had already voted that its primary goal was to remain an incorporated city. The Committee also highlighted that the original LAFCO Audit for the City's application for incorporation, had recommended a 6% utility tax be presented to voters within the first few years of incorporation to maintain minimum city services. Many committee members expressed that disincorporation would not only be lengthy, but was also likely to cost the citizens more than maintaining the City's current status. Comments by the public and by the committee stressed the importance of educating citizens of the true cost of disincorporation. Review of the City's Expenditures: The committee seemed to have differing views of whether they wanted to actually review the City's expenditures in detail. Some members suggested that we were charged to simply look at ways to balance and maintain the current services provided while other were adamant that we needed to look at the expenditures to see if further cuts could also be made. The Chair suggested we take a motion and vote to see if it was the Committee's desire to have a thorough review of the city's expenditures. Page 1 of 3 3.D Packet Pg. 11 Co m m u n i c a t i o n : A c c e p t A d - H o c B u d g e t A d v i s o r y C o m m i t t e e M i n u t e s o f 0 5 - 0 1 - 2 0 1 3 ( C o n s e n t C a l e n d a r ) Motion: by Mr. McConnell Second by Mr. Rodriguez To review the City's expenditures Motion carries with Mr. Fisher, Mr. Kowalski, Mr. Cvikota, and Mrs Brodbeck voting no. Mr. McConnell presented to the committee a Proposed Concept for the sale of the Child Care Program and to use the one time funds to pay down City's debt. The proposal indicated that the property may be able to provide $800,000 in one time funds that could be applied to the City Hall mortgage balance. If the one time funds were applied and the existing debt refinanced, it could conceivably reduce annual mortgage payments by $185,000. Several committee members expressed concern about selling a self funded program for one time funds. Mrs. Adams and Mr Elam also indicated that the Child Care Program provided nearly $200,000 in cost allocations. Some of those allocations could be reduced from City's expenditures, while others would remain and put some additional strain on the General Fund. Motion: by Mr. Stephens Second by Mrs. Brodbeck To recommend that the Child Care Center continue as long as the program remains self- funding. Motion carries with Mr. McConnell and Mr. Fraser voting No. Review of Revenue Measures as presented in the Five Year Stabilization Plan: Motion: by Mr. Rodriguez To recommend to the City Council the User Utility Tax. Motion dies for lack of a second Motion: by Mr. Roppolo Second by Mr. Rodriguez To recommend a hybrid of the User Utility Tax and the Sales Tax Motion was withdrawn to allow for more discussion Motion: by Mr. Cvikota Second by Mr. Fisher To review and discuss each of the revenue measures presented individually Motion carries all ayes The committee reviewed each of the revenue measures as presented in the Five Year Stabilization Plan. Each of the three options, Sales Tax, Parcel Tax, and the User Utility Tax were weighed and discussed. The committee noted that the Sales Tax and Parcel tax would both pass through other governing entities which could subject the funds to delay. It was noted that the Sales Tax, even at the maximum permissible level, would only reach funding level 1. The committee discussed at length the User Utility Tax and the amount it would cost the average household. It was noted that the User Utility Tax would vary per household depending on each families Page 2 of 3 3.D Packet Pg. 12 Co m m u n i c a t i o n : A c c e p t A d - H o c B u d g e t A d v i s o r y C o m m i t t e e M i n u t e s o f 0 5 - 0 1 - 2 0 1 3 ( C o n s e n t C a l e n d a r ) individual usage and services that they receive. It was also noted that the User Utility Tax may negatively impact some businesses, but that those businesses would also be subject to similar taxes in all of the surrounding communities if they relocated. Motion: by Mr. Rodriguez Second by Mr. Stephens To recommend the User Utility Tax to the City Council. Motion carried all ayes Motion: by Mr. Stephens Second by Mrs. Brodbeck Due to the late hour of the meeting (8:45 pm), to table all of the remaining agenda items, except the discussion of items to include on what to include in the following agenda. Motion carried all ayes Agenda Items for Next Meeting: Motion: by Mr. Kowalski Second by Mr. Roppolo To add a Staff Report on the overall budget timeline Motion carried all ayes Motion: by Mr. Fraser Second by Mr. McConnell To add a discussion over Essential Services and Discretionary Services Motion carried all ayes Motion: by Mr. Cvikota Second by Mrs. Roque To discuss and refine the User Utility Tax Recommendation Motion carried all ayes Adjourn - The meeting was then adjourned by consent of the committee members at 9:15 pm Next Scheduled meeting Wednesday May 8th at 6:30 pm in the Community Room at City Hall Page 3 of 3 3.D Packet Pg. 13 Co m m u n i c a t i o n : A c c e p t A d - H o c B u d g e t A d v i s o r y C o m m i t t e e M i n u t e s o f 0 5 - 0 1 - 2 0 1 3 ( C o n s e n t C a l e n d a r ) Budget Advisory Committee Meeting Minutes May 8th, 2013 City Hall Community Room 22795 Barton Road, Grand Terrace, CA 92313 Committee Members Present: Christina Brodbeck, Mark Cvikota, David Fisher, Earl Fraser, Kenneth Henderson, William Hussey, Roger Kowalski, Jeffrey McConnell, Manuel Rodriguez„ Ryan Stephens Committee Members Absent: Pauline Roque, Frank Roppolo City Staff Present: Betsy Adams, City Manager, Steve Elam, Finance Director, Cynthia Fortune, Finance Manager Meeting was called to order at 6:30 by Chairman Kenneth Henderson Approval of Prior Meeting Minutes: Motion: by Mr. McConnell Second by Mr. Fraser To approve minutes from the meeting of 4-24-13 Motion carries with all ayes Public Comment: Mr. Doug Wilson commented wondering why the nearly 20% potion of any land sold from the RDA was not included in the five year stabilization plan. He also questioned the validity of pg. 24 on the Five Year Stabilization Plan stating that he believed the city could save more than $500,000 by outsourcing staff. Staff Report: Mrs. Adams informed the committee that the DOF Final Determination was a great success, and the City was required to turn over $1.6 million in funds. However, this upheld the City's position since their initial filling and overturned the States preliminary finding that the City owed upwards of $13 million. Impacts on the General Fund were going to be mixed and Mrs. Adams indicated we would need to defer further discussion until presented to Council on May 14th. Depending on Council's actions at that meeting there maybe some other impacts to the General Fund. Furthermore, Mrs. Adams indicated that the introduction of the proposed Budget was going to be delayed until June 11th. Lastly, she reported that interviews with the potential Election Advisors (EA) were going well and that they would like to meet with the Committee. The EA had requested a general recommendation as opposed to something very specific. Page 1 of 4 3.E Packet Pg. 14 Co m m u n i c a t i o n : A c c e p t A d - H o c B u d g e t A d v i s o r y C o m m i t t e e M i n u t e s o f 0 5 - 0 8 - 2 0 1 3 ( C o n s e n t C a l e n d a r ) Discussion Regarding Essential vs. Discretionary Services: The committee discussed at some length the desire to find if there were any other discretionary items that could be cut before recommendation of a tax. The discussion seemed to be floating between several ideas when Mr. Stephens requested that only a few discretionary items existed in the budget and that the committee should look at each one individually. The Chair requested a vote. Motion: by Mr. Stephens Second by Mr. McConnell To review the major discretionary items individually and entertain any motions to recommend ending those programs Motion carries with all ayes Parks: No motion made to close parks. Senior Center: Mr. Fraser requested discussion of this item. City staff informed him that the Senior Center was a partnership between the city and another agency, and that the primary cost of the Center bourn by the City was for Utilities. No motion made to close the Senior Center. Sherriff Contract: Mr. Rodriguez felt that the level of Law enforcement in Grand Terrace was higher per capita than other surrounding cities. Motion: by Mr. Rodriguez To invite Sherriff representative to explain the need for current level of service. Motion dies due to lack of a second Outsource Staff: No motion made to outsource remaining City Staff Public Comment: Mr. Doug Wilson indicated that the presentation of the question was in error. He believed the committee should have reviewed each department as opposed to voting on outsourcing all staff at once. Day Care Center: It was noted that the Committee was already on record voting to continue the Child Care program as long as it remains self sufficient. One of the Committee members also commented that the City Council's Wish list items would be considered discretionary and suggested those be discussed as well. Motion: by Mr. Stephens Second by Mr. McConnell To recommend City Council put their Wish List items on indefinite hold until the structural deficit was resolved. Motion carries with all ayes Page 2 of 4 3.E Packet Pg. 15 Co m m u n i c a t i o n : A c c e p t A d - H o c B u d g e t A d v i s o r y C o m m i t t e e M i n u t e s o f 0 5 - 0 8 - 2 0 1 3 ( C o n s e n t C a l e n d a r ) Revenue Ideas Not Presented by Staff: At this time the committee desired to hear from members of the public and committee members who had revenue ideas that had not been presented in the Five Year Stabilization Plan. Mrs. Brodbeck highlighted the need for a Part-Time Grant Writer for the City that could help provide additional funds for specific projects. She felt that the potential benefit of the Grant Writer could outweigh additional costs. Mr. Sheilds, the City's Director of Economic Development, who was attending as a member of the public, indicated that grants typically require matching funds which the City would not have at its disposal. Mr. Elam and Mr. Kowalski also indicated that most grants require significant administrative support which the City may not be in a position to provide. Mr. McConnell suggested that there may be experienced individuals within the community that would be willing to volunteer their grant writing services. Motion: by Mrs. Brodbeck Second by Mr. Fraser To recommend City Council contract with a part-time or volunteer Grant Writer after the special election. Motion carries with Mr. Stephens voting no User Utility Tax (UUT) Details and Recommendation Refinement: A general discussion was had regarding the UUT and what the Committee should recommend. Due to the request of the Election Advisor it was determined that the committee who not be too specific in its recommendation and simply recommend the type of revenue enhancement measure they felt was best and what funding level the City should attempt to achieve. Motion: by Mr. McConnell To recommend the UUT at funding level 1. Motion dies due to lack of a second Motion: by Mr. Stephens Second by Mr. Kowalski To recommend City Council consider the UUT at a level 3 funding level, and consider the advice of the Election Advisor regarding community support. Motion carries with Mr. McConnell voting no Agenda Items for Next Meeting: Motion: by Mr. Kowalski Second by Mr. Stephens To have a Staff Report regarding the Election Advisor Interview Process Motion carries with all ayes Page 3 of 4 3.E Packet Pg. 16 Co m m u n i c a t i o n : A c c e p t A d - H o c B u d g e t A d v i s o r y C o m m i t t e e M i n u t e s o f 0 5 - 0 8 - 2 0 1 3 ( C o n s e n t C a l e n d a r ) Motion: by Mr. Henderson Second by Mrs. Brodbeck To consider supplemental measures, projects, and programs that we would like to include in our written recommendation to Council. Motion carries with all ayes Adjourn - The meeting was then adjourned by consent of the committee members at 8:45 pm Next Scheduled meeting Monday May 13th at 6:30 pm in the Community Room at City Hall Page 4 of 4 3.E Packet Pg. 17 Co m m u n i c a t i o n : A c c e p t A d - H o c B u d g e t A d v i s o r y C o m m i t t e e M i n u t e s o f 0 5 - 0 8 - 2 0 1 3 ( C o n s e n t C a l e n d a r ) Budget Advisory Committee Meeting Minutes May 13th, 2013 City Hall Community Room 22795 Barton Road, Grand Terrace, CA 92313 Committee Members Present: David Fisher, Earl Fraser, Kenneth Henderson, William Hussey, Roger Kowalski, Jeffrey McConnell, Manuel Rodriguez, Pauline Roque, Ryan Stephens Committee Members Absent: Christina Brodbeck, Mark Cvikota, Frank Roppolo City Staff Present: Betsy Adams, City Manager Meeting was called to order at 6:32 by Chairman Kenneth Henderson Approval of Prior Meeting Minutes: Motion: by Mr. Rodriguez Second by Mr. Fisher To approve minutes from the meeting of 5-1-13 with correction to Motion #5 Motion carries with all ayes Staff Report: Mrs. Adams informed the committee that the second interview with the potential Election Advisor went very well and a recommendation will be presented to council on the May 28th City Council meeting. This Election Advisory also requested a meeting with the Budget Advisory Committee. Mrs. Adams also referred the Committee to the upcoming City Council Meeting and urged the committee to review the agenda item 8E in the council packet and review the four options presented. Consideration of supplemental measures, projects, and programs to be considered: This portion of the meeting was intended to allow committee members to present any other alternative idea that they would like to discuss and consider in our recommendation to City Council. Mr. Rodriguez presented information on a bill in the United States Senate called the BUILD Act of 2013. The legislation is intended to reauthorize the U.S. Environmental Protection Agency's Brownfield Program. Mr. Rodriguez wondered if this may be of assistance in developing vacant commercial zones in the City. Mr. Stephens asked Mrs. Adams if any Federally recognized brownfeilds exist within city limits. She responded that there were none. Mr. Rodriguez suggested that City staff should still review the information in case there was something that the City could benefit from. Page 1 of 2 3.F Packet Pg. 18 Co m m u n i c a t i o n : A c c e p t A d - H o c B u d g e t A d v i s o r y C o m m i t t e e M i n u t e s o f 0 5 - 1 3 - 2 0 1 3 ( C o n s e n t C a l e n d a r ) Motion: by Mr. Rodriguez Second by Mr. Henderson To recommend City staff review the Senate BUILD Act of 2013 Motion fails with all Nays, Mr. McConnell abstaining Motion: by Mr. Rodriguez Second by Mr. Henderson To recommend City staff search for corporate sponsors for specific projects (i.e. Parks) Motion passes with all ayes Motion: by Mr. Rodriguez Second by Mr. Henderson To recommend City Council look for Crowd Funding opportunities to ease expenses for routine maintenance and service costs Motion passes with Mr. Stephens, Mr. Kowalski, and Mr. Fisher voting No Mr. Stephens and Mr. Kowalski expressed concern for diluting our primary recommendation by appending additional recommendations. Motion: by Mr. McConnell Suggested we recommend that Council review some of the items that did not pass and make it into the final recommendation. Motion dies due to lack of a second Mr. Henderson noted that our recommendation should be one that we can all support and that dissenting points of view would be reflected in the minutes and voting record. Mr. McConnell then desired to modify his motion to simply state that Council "Think Outside the Box." Mr. Henderson indicated that Council should already be thinking outside the box and was not sure if the sentiment needed to make it into our official recommendation. Motion: by Mr. McConnell Second by Mr. Rodriguez To recommend City Council think outside the box Motion fails with Mr. Fisher, Mr. Kowalski, Mr. Hussey, Mr. Stephens, Mr. Henderson voting No Agenda Items for Next Meeting: A discussion took place about who would write the official recommendation of the Committee for Council. Mr. Henderson, as chair, volunteered to write the recommendation. Motion: by Mr. Stephens Second by Mr. Roque To charge Mr. Kenneth Henderson to write the official recommendation of the committee and review the first draft at the next meeting. Motion passes all ayes Adjourn - The meeting was then adjourned by consent of the committee members at 7:52 pm Page 2 of 2 3.F Packet Pg. 19 Co m m u n i c a t i o n : A c c e p t A d - H o c B u d g e t A d v i s o r y C o m m i t t e e M i n u t e s o f 0 5 - 1 3 - 2 0 1 3 ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE:May 28, 2013 Council Item TITLE:Approval of Check Register No. 05-28-2013 PRESENTED BY:Cynthia Fortune, Finance Manager RECOMMENDATION:Approve Attached Check Register for May 28, 2013, as submitted, which includes the Check Register Account Index and Voucher Listings for Fiscal Year 2012-13. BACKGROUND: The Check Register for May 28, 2013 is presented in accordance with Government Code §37202 and is hereby submitted for the City Council’s approval. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund- Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. A total of $423,441.39 in accounts payable checks was issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register. New vendors: Check No.Payee Description Amount No New Vendors Payments larger than $10,000: Check No.Payee Description Amount 69297 City of San Bernardino Animal Control Services for May $10,135.75 69301 Hamel Constructions Construction Services to Grand Terrace Fitness Park for April $205,850.16 69316 S.B. County Sheriff Dept Law Enforcement Services for May and 3rd Quarter Services $137,921.00 69327 Willdan Financial Services Finance Department Services for April $21,420.00 69330 Zions Bank Lease Payment on Heating, Ventilation & Air-Conditioning (HVAC) System $14,409.53 3.G Packet Pg. 20 Payroll costs for the period ending May 10, 2013 Pay Per.Period Ending Period Amount 10 05/10/2013 Biweekly $52,706.22 FISCAL IMPACT: All disbursements are made in accordance with the Adopted Budget for Fiscal Year 2012-13. ATTACHMENTS: ·Check Register Account Index ·check register APPROVALS: Finance Completed 05/22/2013 6:29 PM Cynthia Fortune Completed 05/22/2013 6:33 PM City Attorney Completed 05/23/2013 2:10 PM City Manager Completed 05/23/2013 2:12 PM City Council Pending 3.G Packet Pg. 21 City of Grand Terrace Check Register Index FD No.Fund Name Dept No.Department Name/Cost Center Acct No.General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN 11 STREET FUND 125 CITY CLERK 140 RETIREMENT 12 STORM DRAIN FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE 13 PARK FUND 160 CITY ATTORNEY 143 WORKERS' COMPENSATION 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 138/141 MEDICARE / SUI 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE 16 GAS TAX FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS 17 TRAFFIC SAFETY FUND/ TDA FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 19 FACILITIES DEVELOPMENT FUND 187 ENFORCEMENT PROGRAM 230 ADVERTISING 20 MEASURE I FUND 190 GENERAL GOVERNMENT (NON-DEPT) 235 COMMUNICATIONS 21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 238-239 UTILITIES 22 COMMUNITY DEV. BLOCK GRANT 370 COMMUNITY & ECONOMIC DEV 240-242 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 245-246 MAINT BLDG GRNDS EQUIPMNT 44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 250-251 PROFESSIONAL SERVICES 46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 255-256 CONTRACTUAL SERVICES 47 BARTON RD. BRIDGE PROJECT 440 CHILD CARE 260 INSURANCE & SURETY BONDS 48 CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES 32 CRA-CAPITAL PROJECTS FUND 510 STREET & SIGNAL LIGHTING 268 TRAINING 33 CRA-DEBT SERVICE FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS 34 CRA-LOW & MOD HOUSING 601 TRACT 14471 PICO & ORIOLE 272 FUEL & VEHICLE MAINTENANCE 602 FORREST CITY PHASE II 570 WASTEWATER TREATMENT 631 STORM DRAIN MAINTENANCE 33-300 DEBT SERVICE 801 PLANNING COMMISSION 7XX FACILITIES IMPRV (NO CIP) 802 CRIME PREVENTION UNIT 700 COMPUTER-RELATED 804 HISTORICAL & CULTURAL COMM. 701 VEHICLES & EQUIPMENT 805 SENIOR CITIZENS PROGRAM 807 PARKS & REC COMMITTEE 808 EMERGENCY OPERATIONS PROG. 3. G . a Pa c k e t P g . 2 2 Attachment: Check Register Account Index (1277 : Check Register No. 05-28-2013) 05/22/2013 Voucher List CITY OF GRAND TERRACE 1 4:53:46PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 69291 5/9/2013 006285 RIVERSIDE HIGHLAND WATER CO Feb/Apr 2013 Feb/Apr Water Usage & Fees 34-700-710-000-000 11.46 34-700-767-000-000 11.46 48-600-330-010-000 69.15 10-190-238-000-000 370.37 10-450-238-000-000 3,365.22 10-805-238-000-000 1,002.90 09-440-238-000-000 188.07 26-600-239-000-000 164.65 26-601-239-000-000 97.09 32-600-216-000-000 11.46 32-600-326-000-000 22.92 32-600-301-000-000 11.46 32-600-214-000-000 39.47 32-600-307-000-000 22.92 Total : 5,388.60 69292 5/16/2013 003216 HOUSTON & HARRIS PCS, INC.13-17653 a VIDEO INSPECTION FOR SEWER MAINS 21-573-603-000-000 700.00 Total : 700.00 69293 5/28/2013 011143 ALBERT A. WEBB ASSOCIATES 131546 APRIL PROF SVCS-GT FITNESS PARK PROJ 48-600-325-003-000 6,648.86 Total : 6,648.86 69294 5/28/2013 007803 ARAMARK 14658131 Uniforms-Balance Due for lost credit 10-185-218-000-000 149.10 Total : 149.10 69295 5/28/2013 001713 CA. DEPT. OF TRANSPORTATION SL130818 Jan-Mar I-215 Ramps Energy & Maint 16-510-238-000-000 994.00 Total : 994.00 69296 5/28/2013 001810 CITY NEWSPAPER GROUP 17887 ADVERTISING PUBLICATIONS 10-125-230-000-000 97.13 Total : 97.13 1Page: 3.G.b Packet Pg. 23 At t a c h m e n t : c h e c k r e g i s t e r ( 1 2 7 7 : C h e c k R e g i s t e r N o . 0 5 - 2 8 - 2 0 1 3 ) 05/22/2013 Voucher List CITY OF GRAND TERRACE 2 4:53:46PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 69297 5/28/2013 006435 CITY OF SAN BERNARDINO 2013-10000063 MAY ANIMAL CONTROL SRVS 10-187-256-000-000 10,135.75 Total : 10,135.75 69298 5/28/2013 001950 DATA QUICK B1-2157462 APRIL SUBSCRIPTION SVCS 10-370-250-000-000 87.00 10-380-250-000-000 43.50 Total : 130.50 69299 5/28/2013 002740 FRUIT GROWERS SUPPLY 91262699 MAINT SUPPLIES 10-450-245-000-000 116.92 91276477 MAINT SUPPLIES 10-450-245-000-000 1,146.84 Total : 1,263.76 69300 5/28/2013 011093 GIFFORD, MASAKO 05162013 Reimbursement for Art Show Supplies 10-804-220-000-000 42.00 Total : 42.00 69301 5/28/2013 011030 HAMEL CONTRACTING INC.Application#3 APRIL CONSTRUCTON-GT FITNESS PARK 48-600-325-005-000 205,850.16 Total : 205,850.16 69302 5/28/2013 003170 HdL COREN & CONE 0019282-IN 4TH QTR PROPERTY TAX SVCS 32-370-255-000-000 625.00 Total : 625.00 69303 5/28/2013 010632 HIGH TECH SECURITY SYSTEMS 104430 JUNE SECURITY CAMERA MONITORING 10-450-246-000-000 60.00 10-195-247-000-000 20.00 Total : 80.00 69304 5/28/2013 003171 HINDERLITER de LLAMAS & ASSOC.0020720-IN 4th Qtr Sales Tax Services 10-140-250-000-000 975.76 Total : 975.76 69305 5/28/2013 003216 HOUSTON & HARRIS PCS, INC.13-17697 Honey Hills/Westwood Emerg Video Pipe 21-573-603-000-000 500.00 2Page: 3.G.b Packet Pg. 24 At t a c h m e n t : c h e c k r e g i s t e r ( 1 2 7 7 : C h e c k R e g i s t e r N o . 0 5 - 2 8 - 2 0 1 3 ) 05/22/2013 Voucher List CITY OF GRAND TERRACE 3 4:53:46PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 500.00 69305 5/28/2013 003216 HOUSTON & HARRIS PCS, INC. 69306 5/28/2013 003224 HYDRO-SCAPE PRODUCTS INC.7594135-00 PARK MAINT SUPPLIES 10-450-245-000-000 228.37 Total : 228.37 69307 5/28/2013 011197 INDEPENDENT STATIONERS, INC.SO-000303184 TONER FOR PRINTER 10-125-210-000-000 541.93 Total : 541.93 69308 5/28/2013 011235 IQM2 INC.4596 MAY MINUTETRAQ SUBSCRICPTION 10-125-250-000-000 550.00 Total : 550.00 69309 5/28/2013 011211 JAN-PRO CLEANING SYSTEMS 36064 MAY JANITORIAL SVCS 10-195-245-000-000 641.00 10-450-245-000-000 334.00 Total : 975.00 69310 5/28/2013 010773 KELLAR SWEEPING INC.7616 APRIL STREET SWEEPING SVCS 16-900-254-000-000 4,200.00 Total : 4,200.00 69311 5/28/2013 010369 LOMA LINDA ANIMAL HOSPITAL 01172013 Animal Clinic Vaccines and Microchips 10-200-15 1,096.00 Total : 1,096.00 69312 5/28/2013 005400 OFFICE DEPOT 652753132001 Office Supplies 10-140-210-000-000 55.21 Total : 55.21 69313 5/28/2013 011137 REPLACEMENT BENEFIT FUND, CALPERS 1000000139993392013 Replacement Benefit for T. Schwab 10-017-00-00 1,860.32 Total : 1,860.32 69314 5/28/2013 010171 SIEMENS INDUSTRY INC 400101187 APRIL TRAFFIC SIGNAL & QUIKNET MAINT 16-510-255-000-000 1,163.36 3Page: 3.G.b Packet Pg. 25 At t a c h m e n t : c h e c k r e g i s t e r ( 1 2 7 7 : C h e c k R e g i s t e r N o . 0 5 - 2 8 - 2 0 1 3 ) 05/22/2013 Voucher List CITY OF GRAND TERRACE 4 4:53:46PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 69314 5/28/2013 (Continued)010171 SIEMENS INDUSTRY INC 400102464 APRIL RESPONSE CALL OUTS 16-510-255-000-000 223.67 Total : 1,387.03 69315 5/28/2013 006510 S.B. COUNTY INFORMATION 14851 APRIL PAGER ACCESS 10-175-240-000-000 9.00 Total : 9.00 69316 5/28/2013 006531 S.B. COUNTY SHERIFF 12637 3RD QTR SERVICES-JAG GRANT 10-410-250-000-000 1,642.00 12638 FY 12-13 Personnel MOU Credit 10-410-256-000-000 -10,337.00 12672 MAY LAW ENFORCEMENT 10-410-256-000-000 131,742.00 14-411-256-000-000 8,333.00 10-140-255-000-000 6,541.00 Total : 137,921.00 69317 5/28/2013 006521 S.B. DEPT. OF PUBLIC HEALTH IN0186151 Backflow Testing & Certification-Cruz 10-172-220-000-000 138.00 Total : 138.00 69318 5/28/2013 007005 SO CAL LOCKSMITH 23286 Locks for Back Flow Cages 10-450-245-000-000 74.52 Total : 74.52 69319 5/28/2013 006778 STAPLES 8025309326 Office Supplies 10-140-210-000-000 160.16 10-370-210-000-000 16.19 Total : 176.35 69320 5/28/2013 006898 SYSCO FOOD SERVICES OF L.A.305070468 7 FOOD & SUPPLIES FOR SNACK/LUNCHES FOR 09-440-220-000-000 958.12 Total : 958.12 69321 5/28/2013 011110 TIME WARNER CABLE 844840...3825 APR/MAY SR CNTR CABLE & INTERNET SVCS 10-805-238-000-000 39.08 4Page: 3.G.b Packet Pg. 26 At t a c h m e n t : c h e c k r e g i s t e r ( 1 2 7 7 : C h e c k R e g i s t e r N o . 0 5 - 2 8 - 2 0 1 3 ) 05/22/2013 Voucher List CITY OF GRAND TERRACE 5 4:53:46PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 69321 5/28/2013 (Continued)011110 TIME WARNER CABLE 844840...7245 MAY/JUNE SR CNTR CABLE & INTERNET SVCS 10-805-238-000-000 257.82 Total : 296.90 69322 5/28/2013 011243 TRAFFIC MANAGEMENT, INC.159262 SIGNS, HALLWAY/PRKWAY 10-450-245-000-000 62.53 Total : 62.53 69323 5/28/2013 007220 UNDERGROUND SERVICE ALERT 420130284 APRIL DIG ALERT TICKETS 16-900-220-000-000 43.50 Total : 43.50 69324 5/28/2013 001038 VERIZON WIRELESS-LA 9703703357 APR/MAY CELL PHONE, CDD DIRECTOR 10-175-235-000-000 111.72 Total : 111.72 69325 5/28/2013 007854 WESTERN EXTERMINATORS CO 1150100 APRIL PEST CONTROL SERVICES 10-195-245-000-000 95.00 09-440-245-000-000 151.00 10-805-245-000-000 36.50 Total : 282.50 69326 5/28/2013 007920 WILLDAN 002-13280 APRIL PLANCHECK/INSPECTION SVCS 10-172-250-000-000 1,890.00 002-13280\1 APRIL ENGINEERING SERVICES 10-175-255-000-000 720.00 Total : 2,610.00 69327 5/28/2013 011256 WILLDAN FINANCIAL SERVICES 010-20841 APRIL FINANCE DEPARTMENT SERVICES 10-140-250-000-000 21,420.00 Total : 21,420.00 69328 5/28/2013 011272 WONG, RAYMOND Cite GT006584 Refund on duplicate payment-Cite GT6584 10-500-07 25.00 Total : 25.00 69329 5/28/2013 007987 XEROX CORPORATION 067855853 APRIL RENTAL FEE FOR XEROX WC7556P 5Page: 3.G.b Packet Pg. 27 At t a c h m e n t : c h e c k r e g i s t e r ( 1 2 7 7 : C h e c k R e g i s t e r N o . 0 5 - 2 8 - 2 0 1 3 ) 05/22/2013 Voucher List CITY OF GRAND TERRACE 6 4:53:46PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 69329 5/28/2013 (Continued)007987 XEROX CORPORATION 10-190-700-000-000 287.34 10-190-212-000-000 140.90 Total : 428.24 69330 5/28/2013 010697 ZIONS BANK 00100539-88684339001June HVAC Payment 10-195-257-000-000 14,409.53 Total : 14,409.53 Bank total : 423,441.39 40 Vouchers for bank code :bofa 423,441.39Total vouchers :Vouchers in this report 40 6Page: 3.G.b Packet Pg. 28 At t a c h m e n t : c h e c k r e g i s t e r ( 1 2 7 7 : C h e c k R e g i s t e r N o . 0 5 - 2 8 - 2 0 1 3 ) AGENDA REPORT MEETING DATE:May 28, 2013 Council Item TITLE:Adoption of Resolution Establishing Appropriations Limit for Fiscal Year 2012-13 PRESENTED BY:Steve Elam, Finance Department RECOMMENDATION:(1) Select the Change in Per Capita Personal Income of 3.77% as the Price Factor for the Fiscal Year 2012-13 Appropriations Limit Calculation; (2) Select the Change in San Bernardino County Population of 0.86% as the Population Change Factor for the Fiscal Year 2012-13 Appropriations Limit Calculation; and (3) Adopt Resolution Establishing Appropriations Limit of $10,662,663 for the City of Grand Terrace for Fiscal Year 2012-13. BACKGROUND: On November 6, 1979, California voters approved the Gann Spending Limitation Initiative (Proposition 4) establishing Article XIIIB of the State Constitution. Article XIIIB sets limits on the amount of tax revenues that the State and most local governments can appropriate within a given fiscal year. Its basic provisions are as follows: · Each year, the State and local governments must adopt a resolution establishing an appropriations limit, also known as the “Gann Limit”. Fiscal Year 1984-85 appropriations serve as the base for this limit, with adjustments being made annually to reflect increases in population, the cost of living, and financial responsibility transfers. · Only tax proceeds are subject to the limit. Charges for services, regulatory fees, grants, loans, donations and other non-tax proceeds are not subject to the limit. Exemptions are also made for voter-approved debt, debt that existed prior to January 1, 1979, and for the cost of compliance with court or Federal government mandates. · All tax revenues received in excess of the appropriations limit must be refunded to taxpayers within a two-year period. · The voters may approve an increase in the appropriations limit. For the increase to remain in effect, however, it must be re-approved by voters at four-year intervals. On June 5, 1990, California voters approved the Traffic Congestion Relief and Spending 8.A Packet Pg. 29 Limitation Act (Proposition 111), which made various amendments to Article XIIIB of the State Constitution. The major changes, which became effective July 1, 1990, are as follows: · The change in the cost of living is defined to be either the change in California per capita personal income or the change in assessed valuation due to the addition of non-residential new construction. Previously, the change in the cost of living was defined as the lesser of the change in the U.S. Consumer Price Index or the change in California per capita personal income. · The change in population is defined as either a change in the City’s population or a change in the County’s population, whichever is greater. · “Qualified capital outlay projects” were added to the items exempted from the appropriations limit. Qualified capital outlay projects must have a useful life of ten or more years and a cost that equals or exceeds $100,000. · Tax revenues received in excess of the appropriations limit must be refunded to taxpayers only if the limit is exceeded over a two-year period. The annual calculation of the Appropriations Limit must be reviewed as part of the City’s annual financial audit. DISCUSSION: As indicated above, Proposition 111 made several changes to the method used to calculate the Appropriations Limit. The change in the cost of living (or “price factor”) is defined to be either the change in California per capita personal income or the change in assessed valuation due to the addition of non-residential new construction. Following are the two options for the City’s FY 2012-13 Appropriations Limit calculation: 1)Change in California per capita personal income (provided by California Department of Finance): 3.77% 2)Change in Grand Terrace assessed valuation from 2011 to 2012 due to the addition of non-residential new construction: 0.735%($5,509,991 value added due to non-residential new construction / $749,504,246 total City secured roll value per County Assessor’s office). Since Option 1 (change in California per capita personal income) is a higher percentage, it is recommended to be used as the price factor for the FY 2012-13 Appropriations Limit calculation. The “population factor” to be used in calculating the Appropriations Limit is defined by Proposition 111 as either a change in the City’s population or a change in the County’s population, whichever is greater. Per information provided by the California Department of Finance, following are the population changes from 2011 to 2012: 1)Change in Grand Terrace population: 0.73% 8.A Packet Pg. 30 2)Change in San Bernardino County population: 0.86% Since Option 2 (change in San Bernardino County population) is greater than the City’s population change, it is recommended to be used as the population factor for the FY 2012-13 Appropriations Limit calculation. Exhibit A provides the calculation of the FY 2012-13 Appropriations Limit using the recommended price and population factors. Exhibit B identifies the revenues that are classified as tax proceeds and those that are not classified as tax proceeds for Appropriations Limit purposes. Exhibit C is the Department of Finance letter providing the per capita personal income and population change information used in the Appropriations Limit calculation. The City’s Appropriations Limit for FY 2011-12 was $10,187,907. The recommended change factor, as allowed by Proposition 111 due to cost of living and population changes, is 1.0466. This results in a FY 2012-13 Appropriations Limit of $10,662,663. The FY 2012-13 Adopted Budget contains appropriations subject to the Appropriations Limit of $2,445,894, which is $8,216,769 below the City’s legal limit. The annual Appropriations Limit is generally adopted in conjunction with the annual budget adoption process. However, the FY 2012-13 Appropriations Limit has not yet been adopted. Therefore, it is being brought forward as a fiscal year-end “clean-up” item to ensure compliance with state law. The Appropriations Limit for FY 2013-14 will be presented to the City Council for adoption in conjunction with the FY 2013-14 budget adoption process. FISCAL IMPACT: There is no fiscal impact associated with adoption of the FY 2012-13 Appropriations Limit, as the City is safely within its legal appropriations limit for FY 2012-13. ATTACHMENTS: ·Exhibits_Appropriations Limit FY 2012-13 ·Resolution_Appropriations Limit FY 2012-13 APPROVALS: Steve Elam Completed 05/08/2013 6:14 PM Finance Completed 05/09/2013 9:22 AM City Attorney Completed 05/09/2013 11:07 AM City Manager Completed 05/15/2013 5:46 PM City Council Pending 8.A Packet Pg. 31 8.A.a Packet Pg. 32 At t a c h m e n t : E x h i b i t s _ A p p r o p r i a t i o n s L i m i t F Y 2 0 1 2 - 1 3 ( 1 2 6 1 : A p p r o p r i a t i o n s L i m i t - F Y 2 0 1 2 - 1 3 ) 8.A.a Packet Pg. 33 At t a c h m e n t : E x h i b i t s _ A p p r o p r i a t i o n s L i m i t F Y 2 0 1 2 - 1 3 ( 1 2 6 1 : A p p r o p r i a t i o n s L i m i t - F Y 2 0 1 2 - 1 3 ) 8.A.a Packet Pg. 34 At t a c h m e n t : E x h i b i t s _ A p p r o p r i a t i o n s L i m i t F Y 2 0 1 2 - 1 3 ( 1 2 6 1 : A p p r o p r i a t i o n s L i m i t - F Y 2 0 1 2 - 1 3 ) 8.A.a Packet Pg. 35 At t a c h m e n t : E x h i b i t s _ A p p r o p r i a t i o n s L i m i t F Y 2 0 1 2 - 1 3 ( 1 2 6 1 : A p p r o p r i a t i o n s L i m i t - F Y 2 0 1 2 - 1 3 ) 8.A.a Packet Pg. 36 At t a c h m e n t : E x h i b i t s _ A p p r o p r i a t i o n s L i m i t F Y 2 0 1 2 - 1 3 ( 1 2 6 1 : A p p r o p r i a t i o n s L i m i t - F Y 2 0 1 2 - 1 3 ) RESOLUTION NO. 2013-______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA,ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012-13 WHEREAS, Article XlllB of the California Constitution and Section 7910 of the California Government Code require that each year the City of Grand Terrace shall by resolution, establish an Appropriations Limit for the fiscal year; and WHEREAS, the City Council has adopted a budget for Fiscal Year 2012-13, a copy of which is on file in the Office of the City Clerk and available for public inspection, and WHEREAS, the said Adopted Budget contains the estimates of the services, activities and projects comprising the budget, and contains expenditure requirements and the resources available to the City; and WHEREAS, the City’s Finance Department has prepared calculations and documentation required for and to be used in the determination of certain matters and for the establishment of an Appropriations Limit for the City for Fiscal Year 2012-13 and such data and documentation has been available to the public for at least fifteen (15) days prior to the adoption of this Resolution; and WHEREAS, the City Council has considered pertinent data such as price and population factors and made such determinations as may be required by law, and has adopted this Resolution as a regularly scheduled meeting of the City Council: and WHEREAS, the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2012-13 is hereby established at $10,662,663 and the total annual appropriations subject to such limitation for Fiscal Year 2012-13 are determined to be $2,445,894. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: 1.That $10,662,663 is hereby established as the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2012-13. 2.The City Council hereby adopts the findings and methods of calculation set forth in Exhibit A (Appropriations Limit Calculation) and Exhibit B (Proceeds of Tax Calculation). 3.The City of Grand Terrace reserves the right to revise the factors associated with the calculation of the limit established pursuant to Article XlllB of the California Constitution if such changes or revisions would result in a more advantageous Appropriations Limit in the future. 8.A.b Packet Pg. 37 At t a c h m e n t : R e s o l u t i o n _ A p p r o p r i a t i o n s L i m i t F Y 2 0 1 2 - 1 3 ( 1 2 6 1 : A p p r o p r i a t i o n s L i m i t - F Y 2 0 1 2 - 1 3 ) BE IF FURTHER RESOLVED that this Resolution shall take effect immediately up the date of its adoption. PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 28th day of May, 2013 by the following vote: Mayor of the City of Grand Terrace and the City Council thereof ATTEST: City Clerk of the City of Grand Terrace I TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, California, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 28th day of May, 2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracey R. Martinez, City Clerk APPROVED AS TO FORM: City Attorney 8.A.b Packet Pg. 38 At t a c h m e n t : R e s o l u t i o n _ A p p r o p r i a t i o n s L i m i t F Y 2 0 1 2 - 1 3 ( 1 2 6 1 : A p p r o p r i a t i o n s L i m i t - F Y 2 0 1 2 - 1 3 ) AGENDA REPORT MEETING DATE:May 28, 2013 Council Item TITLE:Approval of Professional Services Agreement for Election Advisory Services PRESENTED BY:Steve Elam, Finance Department RECOMMENDATION:Approve Professional Services Agreement between the City of Grand Terrace and Tramutola / Advisors for Election Advisory Services. BACKGROUND: On April 22, 2013, the City Council was presented with a Five-Year Financial Analysis and Budget Stabilization Plan, showing that the City’s General Fund has a projected ongoing structural deficit of $1.25 million. This projected deficit cannot be overcome by further reducing expenditures without significantly impacting services provided to the community and the overall quality of life in the City. The Budget Stabilization Plan presented options for increasing revenues at three different funding levels and through three different types of tax measures. Given the urgency of the City’s financial challenges and the need for immediate action, on April 23, 2013, the City Council directed staff to request proposals for Election Advisory Services from two specified companies, so that a contract could be awarded and preliminary polling could begin promptly to obtain feedback from the City’s voters regarding a potential tax measure and related issues. On April 23, 2013, the City Council also appointed an Ad Hoc Committee, comprised of Council Members McNaboe and Robles, to evaluate the Election Advisory Services proposals, interview the two companies, and make a recommendation to the City Council regarding award of the Professional Services Agreement. On April 24, 2013, a Request for Proposals was issued to the two specified companies that are recognized as experts in providing Election Advisory Services for public agencies in California: The Lew Edwards Group and Tramutola / Advisors. Both companies submitted proposals for the requested services by the proposal submittal deadline of May 1, 2013. The proposals were provided to the Ad Hoc Committee members on May 2, 2013. Following a review of the proposals, interviews were conducted with representatives from the two companies. The presidents of both companies attended the respective interviews, along with the principals of the opinion research firms that would lead the polling efforts. The Lew Edwards Group would be utilizing Fairbank, Maslin, Maullin, Metz & Associates (FM3)for opinion research/polling services and Tramutola / Advisors would be utilizing True North Research for this effort. 8.B Packet Pg. 39 DISCUSSION: The Lew Edwards Group (LEG) and Tramutola / Advisors (Tramutola)are both recognized experts in providing Election Advisory Services to public agencies throughout California. Their extensive client lists include municipalities, counties, school districts and special districts. Both companies have impressive track records with respect to successful tax measures. In evaluating the two companies, the Ad Hoc Committee considered a number of factors including: · Overall knowledge and experience of company; · Qualifications of staff assigned to Grand Terrace engagement; · Success rate in municipal tax measures; · Understanding of challenges facing Grand Terrace and unique characteristics of the community; · Creative approaches to revenue measures; · Perceived fit with community, City Council and staff; and · Pricing of engagement. The Committee’s assessment was that both companies were fairly even in most of the rating categories but that Tramutola would be a better fit for the City with respect to the style of the company and the strategies that would be utilized. Tramutola’s proposal was also more favorable from a pricing standpoint as shown below: T = Tramutola L = Lew Edwards Group Project Component Description Fixed Fee Travel/ Expenses (Not to Exceed) Total (Not to Exceed) Phase 1 Assessment of community support through public opinion poll and analysis. $15,000 (T) $28,600 (L) $2,000 (T) $1,500 (L) $17,000 (T) $30,100 (L) Phase 2 (Assumes November 2013 Election) Tax measure election coordination: -Message development -Preparation of communication tools -Development of customized education strategy -Preparation of public education mailers -Development of media strategy Ballot measure preparation Post-election analysis $25,000 (T) $22,500 (L) $3,000 (T) $1,000 (L) $28,000 (T) $23,500 (L) Tramutola Total (Phases 1 & 2)$40,000 $5,000 $45,000 LEG Total (Phases 1 & 2)$51,100 $2,500 $53,600 8.B Packet Pg. 40 Note: Tramutola’s proposal included an estimate of $1,000 for travel and related expenses during Phase 1. Following the interview with the Ad Hoc Committee on May 13, 2013 and subsequent discussions with staff, they revised the amount to $2,000 to ensure that adequate time is spent on-site working with the City Council and staff on development of the public opinion poll. The previous table and attached Professional Services Agreement reflect this revision. The expenses as identified in the previous table do not include the cost of printed materials and postage for public information mailers that may be sent to Grand Terrace households and businesses. Based on a review of the proposals, interviews of the respective companies, and consideration of all relevant factors related to the City’s need for Election Advisory Services, the Ad Hoc Committee has recommended that the City Council approve the Professional Services Agreement with Tramutola / Advisors. Expenditures to be made under the Agreement will not exceed $17,000 in Phase 1 and $28,000 in Phase 2, for a total not-to-exceed amount of $45,000. FISCAL IMPACT: Funding in the amount of $25,000 has been included in the FY 2012-13 General Fund Non-Departmental budget (10-190-250) for preliminary Election Advisory Services (Phase 1). Although full services leading up to a November 2013 election are expected to cost approximately $75,000, the available funding in the FY 2012-13 budget will enable the Phase 1 work to proceed. The remaining funding will be addressed through the FY 2013-14 budget process. ATTACHMENTS: ·PSA_Election Advisory Services_Tramutola.Final APPROVALS: Steve Elam Completed 05/22/2013 5:30 PM Finance Completed 05/22/2013 5:37 PM City Attorney Completed 05/23/2013 2:05 PM City Manager Completed 05/23/2013 2:09 PM City Council Pending 8.B Packet Pg. 41 8.B.a Packet Pg. 42 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s ) 8.B.a Packet Pg. 43 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s ) 8.B.a Packet Pg. 44 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s ) 8.B.a Packet Pg. 45 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s ) 8.B.a Packet Pg. 46 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s ) 8.B.a Packet Pg. 47 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s ) 8.B.a Packet Pg. 48 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s ) 8.B.a Packet Pg. 49 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s ) 8.B.a Packet Pg. 50 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s ) 8.B.a Packet Pg. 51 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s ) 8.B.a Packet Pg. 52 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s ) 8.B.a Packet Pg. 53 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s ) 8.B.a Packet Pg. 54 At t a c h m e n t : P S A _ E l e c t i o n A d v i s o r y S e r v i c e s _ T r a m u t o l a . F i n a l ( 1 2 7 5 : P r o f e s s i o n a l S e r v i c e s A g r e e m e n t f o r E l e c t i o n A d v i s o r y S e r v i c e s )