06/11/2013CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA • JUNE 11, 2013
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
City of Grand Terrace Page 1 Updated 4/4/2013 11:29 AM
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require
special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at
least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a request to speak form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at
the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at city hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.cityofgrandterrace.org
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Walt Stanckiewitz ¨¨¨
Mayor Pro Tem Bernardo Sandoval ¨¨¨
Council Member Darcy McNaboe ¨¨¨
Council Member Jackie Mitchell ¨¨¨
Council Member Sylvia Robles ¨¨¨
1.ITEMS TO DELETE
2.SPECIAL PRESENTATIONS
A.Updates for Legislative Representatives (Federal, State and County)
3.CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be
acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen
may request removal of an item from the Consent Calendar for discussion.
Agenda Grand Terrace City Council June 11, 2013
City of Grand Terrace Page 2 Updated 4/4/2013 11:29 AM
A.Waive Full Reading of Full Ordinances on Agenda
B.Accept Minutes of the Community Emergency Response Team Executive Committee of 03-05-2013
C.Accept the Community Emergency Response Team Executive Committee Minutes of 04-02-2013
D.Award of Facilities Cleaning Services Agreement
E.Approval of Check Register No. 06-11-2013
4.PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular
agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on
any item not on the agenda, but may briefly respond to statements made or ask a question for
clarification. The Mayor may also request a brief response from staff to questions raised during public
comment or may request a matter be agendized for a future meeting.
5.COUNCIL REPORTS
6.PUBLIC HEARINGS
7.UNFINISHED BUSINESS
8.NEW BUSINESS
A.Ad Hoc Budget Advisory Committee Recommendation
B.Consideration of a Proposed Rate Increase for Child Care Services
C.2013-2014 Landscape & Lighting Assessment District 89-1
D.Introduction of Proposed Budget for Fiscal Year 2013-14
9.CLOSED SESSION
A.CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION -Initiation of litigation pursuant to
paragraph (4) of subdivision (d) of Section 54956.9: One Potential Case PTAF Claim with the County of
San Bernardino
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, June 25, 2013 at 6:00 PM.
Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar
days preceding the meeting.
CERT EXECUTIVE COMMITTEE
MINUTES
March 5, 2013
Members Present: Tom Roberts, Paul Tickner and Barbara Smeltzer
Member Absent: Debra Hurst
Meeting called to order at 7:03 by Commander Tom Roberts.
Guests present: Sandra Luckman and Peggy Witt.
Flag salute was given.
No Liaison Report from EOC or City.
Treasurers Report given by Barbara Smeltzer with a combined balance of $6,399.08.
OLD BUSINESS:
A.Fire extinguishers have been have been re-filled and properly tagged to be checked on
a yearly basis. Radios have not been purchased yet.
B.SOP's Revisions — Revisions have been given to members and will be discussed at the
next regular Executive Committee Meeting.
NEW BUSINESS:
A.Recruiting Flyer — Post items in City News about CERT and news items about what
families should do to be prepared in case of an emergency.
B.Training for 2013. — Paul Tickner gave training on First Aid on Feb. 16, 2013. Only 4
people in total were in attendance. Paul gave out information to those present.
C.Section Chiefs — To be put on hold until a later date.
D.Walk up Blue Mountain — March 10, 2013. Lack of CERT participation. Debra Hurst sent
email to members and only a few responded.
Committee Reports — None
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Member Reports —Peggy Witt advised that she would like to see things go back to the way they
were. She indicated that she thought the more social event type meeting was what she and
others wanted to see when they came to a CERT Meeting.
Next CERT EXECUTIVE Meeting — April 2, 2013 at 7:00 pm Community Room- City Hall.
Meeting adjourned at 8:25 pm.
Respectfully Submitted by:
Debra Hurst from notes by Barbara Smeltzer
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CERT EXECUTIVE COMMITTEE
MINUTES
April 2, 2013
Members Present: Tom Roberts, Paul Tickner, Debra Hurst and Barbara Smeltzer.
Meeting called to order at 7:00 by Commander Tom Roberts.
Guests present: Joe Ramos, Helen Ramos, Bob Burleson, Bernie Urrea, Shannon
Bryant and James Mejia.
Flag salute was given.
No Liaison Report from City.
Liaison Report from EOC. James Mejia stated that the committee is working on revising
the SOP's for EOC and future training with the City and CERT. Working on preparing a
report to the Council regarding EOC and CERT combining.
Motion made to approve the Minutes for February 2013. Approved by members
present. Motion made to approve the Minutes for March 2013. Approved by members
present with an abstain vote by Debra Hurst.
Treasurers Report given by Barbara Smeltzer with a combined balance of $6,030.90.
Approved by members present.
OLD BUSINESS:
None
NEW BUSINESS:
The future of the Grand Terrace CERT Executive Committee was discussed. Several
items were discussed. Since signed the Resolution with the City, the CERT committee
has to abide by the Brown Act, which states that the meetings must be run a certain
way. The committee must post upcoming meetings, only discuss items listed on the
agenda just to name a few.
The equipment, shed and the trailer belongs to the city with CERT having access to
them. In order to avoid the 'Brown Act', the Executive Committee must be dissolved
and request from the City Council to rescind the 'Resolution'. The "CERT" team can
then work under "EOC" and be a part of EOC. The monies that the "CERT Executive
Committee" will then cease. EOC and CERT can then establish a "MOA"-Mutual
Operation Agreement and the "Team" can go back to the way it was in the beginning.
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Just meeting for training and growing in members. EOC will control the monies with
requests from the "Team". EOC is ready to accept the responsibilities of the equipment.
After several ideas were discussed, it was determined to wait to decide what would be
the best to do for CERT. Further ideas will be discussed at the next meeting.
Next CERT EXECUTIVE Meeting — May 7, 2013 at 7:00 pm Community Room- City
Hall.
Meeting adjourned at 8:30 pm.
Respectfully Submitted by:
Debra Hurst
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AGENDA REPORT
MEETING DATE:June 11, 2013 Council Item
TITLE:Award of Facilities Cleaning Services Agreement
PRESENTED BY:Richard Shields, Community Development Director
RECOMMENDATION:Award Maintenance Service Agreement to Santa Fe
Building Maintenance for facilities cleaning services for City
facilities and authorize the City Manager to execute the
agreement.
BACKGROUND:
On September 13, 2011 the City Council awarded a contract to Jan-Pro for facility
cleaning services at City Hall, Building and Safety Annex, Richard Rollins Park, and
Pico Park. Since that date, Staff has vacated the Building & Safety annex and will add
the new Fitness Park this summer. The current contract with Jan-Pro expired on
September 30, 2012.
DISCUSSION:
On April 1,2013 a Request for Proposals (RFP), for facility cleaning services was
advertised on the City website and e-mailed to a number of cleaning service providers
listed below. Eight proposals were received on April 30, 2013. Two of the submissions
did not meet the requirements set forth by the Request for Proposals. The selection
committee made up of City Staff reviewed the proposals and all were in agreement that
Santa Fe Building Maintenance offered the best proposal. Santa Fe Building
Maintenance was also the lowest responsible bidder in the amount of $11,500.
-Jan Pro Cleaning Systems $13,350.00, (only submitted one copy of bid)
-Santa Fe building Maintenance $11,500.00, (lowest bid)
-Merchants Building Maintenance $13,267.56
-Executive Suite Services, Inc.$15,560.00
-Williams & Associates Plus one, Inc.$181,752.00
-ORBS Rogan Building Services $25,228.20
-United Maintenance Systems $9,000.00, (Only submitted one copy of bid)
-Xanadu $17,640.00, (Failed to attend job walk)
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The RFP requested quotes to provide cleaning services twice a week on Tuesday and
Thursday evenings at City Hall. In addition, the RFP requested quotes to provide
cleaning services on park restrooms and to open the parks three days a week on
Friday, Saturday and Sunday mornings. The services at the park will include restroom
cleaning, stocking and trash pick-up. Staff will continue to clean the park restrooms and
open the gates in the mornings Monday through Thursday.
Santa Fe Building Maintenance has quoted annual facilities cleaning in the amount of:
$6,100, City Hall, twice a week
$1,800, Richard Rollins Park, Friday, Saturday and Sunday
$1,800, Pico Park, Friday, Saturday and Sunday
$1,800, GT Fitness Park, Friday, Saturday and Sunday
Staff called the references that where provided by the lowest responsible bidder, Santa
Fe Building Maintenance and received very good feedback. Santa Fe Building
Maintenance is currently maintaining San Bernardino County facilities and the County
said the company is the best they have worked with to date.
Staff is recommending the award of a Maintenance Service Agreement be granted to
Santa Fe Building Maintenance in the amount of $11,500.00 per year starting on July 1,
2013.
FISCAL IMPACT:
The facilities cleaning services expenditure budgets are included in the FY2013-14
proposed budget. These services are budgeted in the General Fund Facility
Maintenance Fund and Park Maintenance Cost Centers.
PROPOSED APPROPRIATION:
ACCOUNT NO.DESCRIPTION AMOUNT
10-195-245 GENERAL FUND -Facilities Maintenance -
Maintenance of Buildings & Grounds
$20,000
10-450-245 GENERAL FUND -Parks Maintenance -Maintenance
of Buildings & Grounds
$26,450
The GT Fitness Park’s annual facility cleaning service charge ($1,800) will be funded
through the $15,000 donation that was provided for the park through the escrow of the
park property.
ATTACHMENTS:
·Santa Fe Bldg. proposal
·Santa Fe Building Maintenance Agreement Signed
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APPROVALS:
Richard Shields Completed 06/04/2013 6:25 AM
Finance Completed 06/03/2013 8:26 PM
City Attorney Completed 06/04/2013 1:26 PM
Community Development Completed 06/04/2013 3:38 PM
City Manager Completed 06/04/2013 3:40 PM
City Council Pending
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AGENDA REPORT
MEETING DATE:June 11, 2013 Council Item
TITLE:Approval of Check Register No. 06-11-2013
PRESENTED BY:Cynthia Fortune, Finance Manager
RECOMMENDATION:Approve Attached Check Register for June 11, 2013, as
submitted, which includes the Check Register Account Index
and Voucher Listings for Fiscal Year 2012-13.
BACKGROUND:
The Check Register for June 11, 2013 is presented in accordance with Government
Code §37202 and is hereby submitted for the City Council’s approval.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and CRA
Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-
Department-Account]. Expenditures may be made from trust/agency accounts (Fund
23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
A total of $201,872.39 in accounts payable checks was issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
check register.
New vendors:
Check
No.Payee Description Amount
No New Vendors
Payments larger than $10,000:
Check
No.Payee Description Amount
69343 Southern Calif.
Edison Energy Usage for April $11,240.25
69360 S.B. County
Sheriff
Law Enforcement Services for June and
3rd Quarter Services $164,176.03
Payroll costs for the period ending May 24, 2013
Pay
Per.Period Ending Period Amount
11 05/24/2013 Biweekly $51,243.92
3.E
Packet Pg. 47
FISCAL IMPACT:
All disbursements are made in accordance with the Adopted Budget for Fiscal Year
2012-13.
ATTACHMENTS:
·Check Register Account Index
·Check Register
APPROVALS:
Finance Completed 06/05/2013 9:11 AM
Cynthia Fortune Completed 06/05/2013 9:15 AM
City Attorney Completed 06/05/2013 9:21 AM
City Manager Completed 06/05/2013 9:41 AM
City Council Pending
3.E
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City of Grand Terrace
Check Register Index
FD No.Fund Name Dept No.Department Name/Cost Center Acct No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN
11 STREET FUND 125 CITY CLERK 140 RETIREMENT
12 STORM DRAIN FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE
13 PARK FUND 160 CITY ATTORNEY 143 WORKERS' COMPENSATION
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 138/141 MEDICARE / SUI
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE
16 GAS TAX FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS
17 TRAFFIC SAFETY FUND/ TDA FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
19 FACILITIES DEVELOPMENT FUND 187 ENFORCEMENT PROGRAM 230 ADVERTISING
20 MEASURE I FUND 190 GENERAL GOVERNMENT (NON-DEPT) 235 COMMUNICATIONS
21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 238-239 UTILITIES
22 COMMUNITY DEV. BLOCK GRANT 370 COMMUNITY & ECONOMIC DEV 240-242 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 245-246 MAINT BLDG GRNDS EQUIPMNT
44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 250-251 PROFESSIONAL SERVICES
46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 255-256 CONTRACTUAL SERVICES
47 BARTON RD. BRIDGE PROJECT 440 CHILD CARE 260 INSURANCE & SURETY BONDS
48 CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES
32 CRA-CAPITAL PROJECTS FUND 510 STREET & SIGNAL LIGHTING 268 TRAINING
33 CRA-DEBT SERVICE FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS
34 CRA-LOW & MOD HOUSING 601 TRACT 14471 PICO & ORIOLE 272 FUEL & VEHICLE MAINTENANCE
602 FORREST CITY PHASE II 570 WASTEWATER TREATMENT
631 STORM DRAIN MAINTENANCE 33-300 DEBT SERVICE
801 PLANNING COMMISSION 7XX FACILITIES IMPRV (NO CIP)
802 CRIME PREVENTION UNIT 700 COMPUTER-RELATED
804 HISTORICAL & CULTURAL COMM. 701 VEHICLES & EQUIPMENT
805 SENIOR CITIZENS PROGRAM
807 PARKS & REC COMMITTEE
808 EMERGENCY OPERATIONS PROG.
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Attachment: Check Register Account Index (1285 : Check Register No. 06-11-2013)
06/04/2013
Voucher List
CITY OF GRAND TERRACE
1
5:40:01PM
Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
69331 5/28/2013 011138 SPARKLETTS 9637116 050113 April Bottled Water
10-805-238-000-000 18.81
09-440-238-000-000 90.90
10-190-238-000-000 103.66
Total : 213.37
69332 5/28/2013 001213 AT & T Apr/May 2013 April/May Phones & Internet Services
09-440-235-000-000 405.30
10-190-235-000-000 557.63
10-450-235-000-000 47.07
10-805-235-000-000 160.49
10-808-235-000-000 105.57
Total : 1,276.06
69333 5/28/2013 010218 CHEVRON & TEXACO CARD SERVICES 37962417 April Vehicle Fuel
10-175-272-000-000 112.88
10-185-272-000-000 32.83
09-440-272-000-000 114.41
Total : 260.12
69334 5/28/2013 010664 SHELL FLEET MANAGEMENT 8000209687305 April Vehicle Fuel
10-175-272-000-000 449.68
Total : 449.68
69335 5/28/2013 001907 COSTCO #478 0478 10 0023 83 MOTHER'S DAY TEA SUPPLIES
23-200-14-00 164.29
Total : 164.29
69336 5/28/2013 011195 AMERICAN FIDELITY ASSURANCE CO 848592A May Emp Paid Flex Spending/Dep Care
23-250-10-00 878.36
Total : 878.36
69337 5/28/2013 001206 ARROWHEAD CREDIT UNION Apr/May 2013 April/May Visa Charges
1Page:
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Voucher List
CITY OF GRAND TERRACE
2
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
69337 5/28/2013 (Continued)001206 ARROWHEAD CREDIT UNION
10-120-270-000-000 399.30
10-140-270-000-000 399.30
32-200-270-000-000 157.89
23-200-14-00 575.71
09-440-228-000-000 71.51
10-808-246-000-000 46.94
10-370-210-000-000 88.90
Total : 1,739.55
69338 5/28/2013 011196 FIDELITY SECURITY LIFE 5282754 May Employee Paid Vision Insurance
10-022-61-00 118.60
Total : 118.60
69339 5/28/2013 011194 AMERICAN FIDELITY ASSURANCE CO A981309 May Emp Paid Acc/Sup Life/Sup STD
23-250-20-00 762.99
Total : 762.99
69340 5/28/2013 011092 METLIFE-GROUP BENEFITS MayDental May Employee/Dep Dental Insurance
10-022-61-00 1,219.70
Total : 1,219.70
69341 5/28/2013 010693 ARROWHEAD UNITED WAY PR End 5/10/13 Contributions for PR End 5/10/13
10-022-65-00 17.50
Total : 17.50
69342 5/28/2013 011206 MIDAMERICA ADMIN & RETIRE PR End 5/10/13 Contributions for PR End 5/10/13
10-022-68-00 172.95
Total : 172.95
69343 5/31/2013 006720 SO.CA.EDISON COMPANY April 2013 April Energy Usage
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Voucher List
CITY OF GRAND TERRACE
3
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
69343 5/31/2013 (Continued)006720 SO.CA.EDISON COMPANY
26-601-238-000-000 41.50
26-600-238-000-000 49.80
26-602-238-000-000 58.10
09-440-238-000-000 812.51
10-172-238-000-000 30.51
10-175-238-000-000 30.51
10-190-238-000-000 2,541.05
10-450-238-000-000 905.64
10-805-238-000-000 829.09
16-510-238-000-000 5,941.54
Total : 11,240.25
69344 5/31/2013 006730 SO.CA.GAS COMPANY April April Natural Gas/CNG Fuel
10-805-238-000-000 78.14
10-190-238-000-000 252.81
10-185-272-000-000 2.63
09-440-272-000-000 2.63
09-440-238-000-000 51.78
10-175-272-000-000 7.83
Total : 395.82
69345 6/4/2013 003210 HOME DEPOT CREDIT SERVICE 6035322500233683MAINT SUPPLIES
10-195-245-000-000 36.37
10-450-245-000-000 90.33
Total : 126.70
69346 6/4/2013 001213 AT & T May 2013 May/June Phones & Internet Service
09-440-235-000-000 96.35
10-190-235-000-000 475.25
Total : 571.60
69347 6/4/2013 010164 GREAT-WEST PR End 3/1-3/15/13CONTRIBUTIONS/LOANS FOR MARCH 2013
10-022-63-00 3,761.22
10-022-64-00 1,133.27
Total : 4,894.49
69348 6/11/2013 010293 AVAYA, INC.2732557608 MAY/JUNE PHONE SYSTEM/VOICEMAIL MAINT
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Voucher List
CITY OF GRAND TERRACE
4
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
69348 6/11/2013 (Continued)010293 AVAYA, INC.
10-190-246-000-000 183.46
Total : 183.46
69349 6/11/2013 011166 CORNERSTONE RECORDS MANAGEMENT 0205420 APRIL ARCHIVE TAPE STORAGE
10-140-250-000-000 56.65
10-380-250-000-000 56.65
Total : 113.30
69350 6/11/2013 001942 DATA TICKET INC.46559 MARCH PRKG CITATION PROC SVCS
10-140-255-000-000 100.00
Total : 100.00
69351 6/11/2013 002082 DISCOUNT SCHOOL SUPPLY D17486360001 TINY TOT SUPPLIES
09-440-221-000-000 344.77
Total : 344.77
69352 6/11/2013 002710 FOX OCCUPATIONAL MEDICAL CT.68679-41699 HEPATITIS "B" VACCINE-Bright
09-440-223-000-000 60.00
Total : 60.00
69353 6/11/2013 005400 OFFICE DEPOT 629882201001 Return Inv#625588036001
10-808-210-000-000 -47.14
650872162001 Copy Paper, Kitchen & Office Supplies
10-190-220-000-000 80.05
10-190-212-000-000 975.61
10-140-210-000-000 476.05
650872295001 Office Supplies
10-140-210-000-000 30.49
650958737001 Office Supplies
10-140-210-000-000 165.78
650958772001 Office Supplies
10-140-210-000-000 0.76
652600009001 Office Supplies
10-140-210-000-000 134.52
652632659001 Office Supplies
10-140-210-000-000 55.62
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
69353 6/11/2013 (Continued)005400 OFFICE DEPOT
652635655001 Office Supplies
10-140-210-000-000 229.22
654699727001 Return Item 731103 (Incorrect Item)
10-140-210-000-000 -20.14
Total : 2,080.82
69354 6/11/2013 005586 PETTY CASH 06032013 Replenish C.Care Petty Cash
09-440-220-000-000 88.85
09-440-221-000-000 62.33
09-440-223-000-000 62.07
09-440-228-000-000 256.32
Total : 469.57
69355 6/11/2013 011245 RAQUEL'S CLEANING SERVICE 0000010 MAY C. CARE CLEANING SERVICES
09-440-244-000-000 1,000.00
Total : 1,000.00
69356 6/11/2013 006310 ROADRUNNER SELF STORAGE INC.14870 SEPTEMBER STORAGE RENTAL
10-140-241-000-000 119.00
Total : 119.00
69357 6/11/2013 010249 ROGERS, ANDERSON, MALODY ET AL 38170 Prof Srvs-Riverside Highland Water Co
21-175-250-000-000 6,500.00
Total : 6,500.00
69358 6/11/2013 006341 ROSENOW SPEVACEK GROUP INC.0028991 March Succ Agency Cash Flow Analysis
32-200-250-000-000 562.50
Total : 562.50
69359 6/11/2013 006451 S.B. COUNTY ASSESSOR 100 INFO FOR CHG IN GT ASSESS ROLL
10-140-250-000-000 111.00
Total : 111.00
69360 6/11/2013 006531 S.B. COUNTY SHERIFF 12610 FY2012-13 3RD QUARTER SERVICES
10-410-220-000-000 16,237.67
10-410-250-000-000 1,322.36
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
69360 6/11/2013 (Continued)006531 S.B. COUNTY SHERIFF
12769 JUNE LAW ENFORCEMENT
10-140-255-000-000 6,541.00
10-410-256-000-000 131,742.00
14-411-256-000-000 8,333.00
Total : 164,176.03
69361 6/11/2013 006681 SMART & FINAL 05052013 Store 318TINY TOT PAPER SUPPLIES
09-440-221-000-000 143.56
Total : 143.56
69362 6/11/2013 011071 STANCKIEWITZ, W.June 2013 June Health Insurance Reim-Stanckiewitz
10-110-142-000-000 453.35
Total : 453.35
69363 6/11/2013 006778 STAPLES 601110007023633OFFICE SUPPLIES
10-140-210-000-000 59.77
Total : 59.77
69364 6/11/2013 006898 SYSCO FOOD SERVICES OF L.A.305210685 7 FOOD & SUPPLIES FOR SNACK/LUNCHES FOR
09-440-220-000-000 795.24
Total : 795.24
69365 6/11/2013 011110 TIME WARNER CABLE 844840...3817 MAY/JUNE CABLE & INTERNET SVCS
10-805-238-000-000 58.91
844840...3825 MAY/JUNE CABLE & INTERNET SVCS
10-805-238-000-000 39.08
Total : 97.99
Bank total : 201,872.39 35 Vouchers for bank code :bofa
201,872.39Total vouchers :Vouchers in this report 35
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AGENDA REPORT
MEETING DATE:June 11, 2013 Council Item
TITLE:Ad Hoc Budget Advisory Committee Recommendation
PRESENTED BY:Betsy Adams, City Manager
RECOMMENDATION:Receive recommendation of the Ad Hoc Budget Advisory
Committee. Consider the Committee’s recommendation
during City Council deliberations in June on the proposed
Fiscal Year 2013-14 operating budget and potential local
revenue measure.
BACKGROUND:
On March 19, 2013, the City Council adopted Resolution 2013-13 establishing the Ad
Hoc Budget Advisory Committee for the term of April 11, 2013 through June 30, 2013
with its purpose being to “submit its written recommendation on the expenditure
reduction and revenue enhancement options as presented in the Budget Stabilization
Plan to City staff by May 30, 2013.” On April 9, 2013, the Council appointed 14 people
to the Committee although two individuals, Amanda Betten and Dennis Shogren,
withdrew from the Committee prior to the City Council's Budget Workshop on April 22,
2013,which all Committee Members were required to attend.
Resolution 2013-13 established April 25, 2013 as the first meeting of the Ad Hoc Budget
Advisory Committee. At this meeting 12 Committee Members were sworn in by the City
Clerk and the Committee Chairperson, Vice Chairperson and Secretary were selected
as shown below:
Kenneth Henderson, Chairperson
Jeffrey McConnell, Vice Chairperson
Ryan Stephens, Secretary
Christina Broadbeck
Mark Cvikota
David Fisher
Earl Fraser
William Hussey
Roger Kowalski
Manuel Rodriguez
Frank Roppolo
Pauline Roque
DISCUSSION:
The Ad Hoc Budget Advisory Committee (Committee) met weekly for six (6) weeks to
review the Budget Stabilization Plan and to develop the Committee’s recommendation
for consideration by the City Council. There was significant interest in the Committee’s
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meetings by members of the public with comments and questions from the public
actively encouraged by the Committee.
The Committee’s written recommendation is a three (3) page written report which is
included as the attachment to this staff report.The Committee’s Chairperson, Kenneth
Henderson, will provide the Council with an oral report on the Committee’s
recommendation at the Council Meeting. Many of the Committee Members will also be
present at the Council Meeting. The Committee’s primary recommendation is as
follows:
“That the Mayor and City Council of the City of Grand Terrace, (i) unanimously
declare a fiscal emergency, (ii) place a utility users’ tax initiative on the November
2013 ballot for the purpose of generating $1.5 million in new revenue for the City of
Grand Terrace General Fund; and, (iii) take any all related actions necessary to
ensure this matter is placed before the voters of the City of Grand Terrace by no
later than November 2013.”
It should be noted that the Committee was very disciplined and worked diligently to
complete its purpose prior to the Council designated deadline of May 30, 2013.
FISCAL IMPACT:
There is no fiscal impact in receiving the recommendation from the Ad Hoc Budget
Advisory Committee. There could be fiscal impacts if the Council decides to implement
the Committee’s recommendation which would need be to be incorporated into the
proposed Fiscal Year (FY)2013-14 budget prior to adoption of the FY 2013-14 budget
which is scheduled for the Council Meeting of June 25, 2013.
ATTACHMENTS:
·CITY OF GRAND TERRACE AD HOC BUDGET ADVISORY COMMITTEE
APPROVALS:
Betsy Adams Completed 05/30/2013 3:04 PM
Finance Completed 05/30/2013 5:28 PM
City Attorney Completed 06/04/2013 12:58 PM
City Manager Completed 06/04/2013 1:07 PM
City Council Pending
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Page 1 of 3
CITY OF GRAND TERRACE AD HOC BUDGET ADVISORY COMMITTEE
Report to the City Council of the City of Grand Terrace
TO: Honorable Mayor and City Council Members
FROM: Ad Hoc Budget Advisory Committee
DATE: May 29, 2013
SUBJECT: Ad Hoc Budget Advisory Committee Recommendation Regarding the City of Grand
Terrace Fiscal Emergency
RECOMMENDATION:
THAT THE MAYOR AND CITY COUNCIL OF THE CITY OF GRAND TERRACE, (i) UNANIMOUSLY DECLARE A
FISCAL EMERGENCY; (ii) PLACE A UTILITY USERS’ TAX INITIATIVE ON THE NOVEMBER 2013 BALLOT
FOR THE PURPOSE OF GENERATING $1.5 MILLION IN NEW REVENUE FOR THE CITY OF GRAND
TERRACE GENERAL FUND; AND, (iii) TAKE ANY ALL RELATED ACTIONS NECESSARY TO ENSURE THIS
MATTER IS PLACED BEFORE THE VOTERS OF THE CITY OF GRAND TERRACE BY NO LATER THAN
NOVEMBER 2013.
BACKGROUND:
As a result of the passage of ABx1 26, all California redevelopment agencies were dissolved on February
1, 2012. The loss of redevelopment funds immediately imperiled the financial condition of many
California cities, including the City of Grand Terrace. Coupled with the Great Recession, the loss of
redevelopment funds placed the City of Grand Terrace, and other California communities, on emergency
financial footing. In response, the Grand Terrace City Council took action forming its Ad Hoc Budget
Advisory Committee on March 19, 2013.
As part of its action forming the Ad Hoc Budget Advisory Committee, the Council charged the
Committee with the mission of reviewing all pertinent financial data, including expenditure data and
potential revenue enhancement mechanisms, and making a written recommendation to the City Council
on or before May 30, 2013. At the time this Report to Council was approved by the Committee, the
Committee had conducted six (6) regular meetings, attended two (2) mandatory City Council Budget
Workshops and deliberated at length about the proper course of action it wanted to present to the City
Council. The Committee also received extensive comment and input from members of the public who
attended the Committee meetings.
During its meetings, the Committee received able staff support from Betsy Adams, City Manager, Steve
Elam, Finance Department, Cynthia Fortune, Finance Manager and Tracey Martinez, City Clerk.
DISCUSSION:
During the six (6) regular meetings held to date, the Committee discussed, and dispensed with, a
number of issues, either by reaching consensus, taking specific action to approve certain items or tabling
further discussion of affected items. A summary of these items is listed below:
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Report to the City Council of Grand Terrace
May 29, 2013
Page 2 of 3
1. At its first, regular meeting, the Committee took unanimous action, stating its strong desire for
the City of Grand Terrace to remain an incorporated community and a political subdivision of
the state of California;
2. The Committee reviewed expenditure data and decisions already implemented by the City
Council in an effort to balance the City’s General Fund budget. The Committee also spent a
considerable amount of time discussing the possibility of additional expense reductions in an
effort to stem the financial burden on the City. None of these expense reduction measures
garnered enough support from the Committee to come as a formal recommendation to Council.
The Committee would like to commend staff and the Council for the courageous decisions
already made to reduce expenditures;
3. After reviewing potential revenue enhancement measures contained in the City of Grand
Terrace Five-Year Budget Stabilization Plan, and discussing at length whether or not there were
other, viable, revenue enhancement alternatives available, the Committee voted unanimously
to conceptually recommend to the City Council a Utility Users’ Tax initiative. The Committee
also determined it would finalize its recommendation to the City Council at a future meeting;
4. In another discussion regarding the review of expenditure data, the Committee reviewed all of
the City’s discretionary programs with a view toward determining whether such programs
should be cut, in whole or in part, to further assist the City Council in balancing its General Fund
budget. The Committee reviewed each of the discretionary programs and no action was taken
to recommend reducing these programs as a budget balancing measure;
5. The Committee took up the finalization of its recommendation to the City Council at its May 13,
2013 meeting and took the action more particularly described in the RECOMMENDATION
section of this Report. The Committee’s action, with respect to recommending a Utility Users’
Tax to the City Council, was unanimous (of the members present), but the final action included
an objection from one Committee member regarding the amount of the Utility Users’ Tax
recommended by the Committee ($1.5 million); and,
6. Once the Committee had taken action on its primary recommendation to the City Council, the
Committee discussed “Consideration of Supplemental Measures, Projects, Programs” it might
wish to further recommend to the City Council. After discussion of each item presented by
various Committee members, votes were taken to determine whether or not any of the
proposed supplemental measures would be submitted to the City Council for consideration.
Based upon the votes taken on potential income-generating ideas, the Committee voted to
forward to the City Council ideas involving the retention of a “Grant Writer”, investigating
“Crowd Funding” to ease expenses for routine maintenance and service costs and to seek out
“Corporate Sponsors” for specific projects (i.e., parks).
CONCLUSION:
The City of Grand Terrace Ad Hoc Budget Advisory Committee is nearing the end of its term of
appointive office. Once its work is completed, it will be up to the City Council of the City of Grand
Terrace to act quickly, decisively and effectively in determining a course of action in the long-term best
interest of this community. A point repeatedly made during the Committee’s deliberations was that the
solution to the City’s fiscal emergency should be a permanent one, so the City does not face similar
circumstances in the event of a future economic downturn or takings by the state. In that regard, it is
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Report to the City Council of Grand Terrace
May 29, 2013
Page 3 of 3
noted that the County of San Bernardino Local Agency Formation Commission (LAFCo) staff and financial
consultant recommended that a Utility Users’ Tax be adopted by the City shortly after incorporation to
place it on firmer financial footing. Notwithstanding the Commission’s recommendation of a Utility
Users’ Tax, the newly-incorporated City of Grand Terrace elected not to seek approval of a UUT at that
time.
Thirty-five years after incorporation, and because of the dissolution of its redevelopment agency, the
City is, potentially, facing the same revenue enhancement mechanism it failed to approve many years
ago. If the Council takes all necessary and appropriate actions to place a Utility Users’ Tax initiative on
the November 2013 ballot, it is the hope of the Ad Hoc Budget Advisory Committee that such a measure
will be approved by the citizens of this community, so the City of Grand Terrace can avoid altogether the
specter of disincorporation or bankruptcy.
Respectfully Submitted,
City of Grand Terrace Ad Hoc Budget Advisory Committee
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AGENDA REPORT
MEETING DATE:June 11, 2013 Council Item
TITLE:Consideration of a Proposed Rate Increase for Child Care
Services
PRESENTED BY:Cathy Varela, Director of Child Care Services
RECOMMENDATION:Adopt Resolution No. 2013-____, approving the proposed
rate increases for Grand Terrace Child Care Services for
Fiscal Year 2013-14.
BACKGROUND:
On July 1, 2012, Child Care Services was moved from the General Fund into its own
Special Revenue Fund as requested and approved by City Council. It was intended
that the Child Care Services Fund be self-supporting, including charging the fund a cost
allocation for general government services provided by the City. This includes payroll,
invoice and purchasing processing, human resources support, maintenance of facilities,
and other administrative tasks. In order for the Child Care program to be self-
supporting, rate increases were requested and approved by Council effective July 31,
2013.
In addition, Child Care Services requested and received approval from City Council to
raise child care services rates to be more competitive with current market rates.
Council approved these rates effective July 31, 2012.
DISCUSSION:
The rate increases implemented on July 31, 2012 were deemed adequate for the 2012-
13 fiscal year. At the presentation of the Five-year Financial Analysis and Budget
Stabilization Plan to Council on April 23, 2013, the fund’s current year revenues and
expenditures will reflect a positive balance of $1,269 by June 30, 2013.
Included in this report was a Five-year Revenue and Expense Budget Summary Report
for the Child Care Fund. FY2013-14 revenues and expenditures projected an operating
deficit of ($54,807). The projected operating deficit reflected three factors:
1.Increased retirement contribution rates;
2.Increased health insurance rates; and
3.Maintenance improvements which include the remediation of termite damage,
fumigation and exterior painting of the child care center.
The Five-year report also stated that a fee increase of approximately 5% would be
needed for revenues to cover projected expenditures, assuming full enrollment is
maintained.
However, further analysis of the Child Care Fund determined that an inflationary rate
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increase of 2%, as reflected in the Consumer Price Index for All Urban Consumers
(CPI-U), is sufficient to cover the Fund’s operating expenditures for FY2013-14. The
CPI-U is the measure of the average change over time in the prices paid by urban
consumers for goods and services. The region’s annual average 2011-12 CPI-U rate is
approximately 2%.
In addition, the After School program currently holds 56 students with a current waiting
list of approximately 26 students. This program is licensed to hold a maximum of 70
students. Should this program be approved to move to a larger facility, Child Care
Services will be able to increase their capacity and consequently increase revenues.
Below are the current and proposed rates for each program reflecting the 2% increase
for CPI:
Child Care Services Rates
Current Rate Proposed Rate
Program Resident Non-Resident Resident Non-Resident
Child Care Center
Kangaroo, 6 weeks -2 years
Full Time $198.50 $202.50 $202.50 $206.50
Turtles, 2 -3 1/2 years
Part Time 132.75 135.25 135.50 138.00
Full Time 177.00 180.25 180.50 183.75
Giraffe, Alligator & Monkeys, Potty Trained, 3 -5 years (If not potty trained, Turtle rate applies)
Part Time 107.50 109.75 109.75 112.00
Full Time 151.75 155.00 154.75 158.00
School Age Program
Kindergarten
Part Time 93.50 95.50 95.25 97.50
Full Time 128.50 130.75 131.00 133.25
1st -6th Grade
Part Time 72.00 73.25 73.50 74.75
Full Time 87.50 89.00 89.25 90.75
Off Track -No Lunch
Part Time 102.00 104.00 104.00 106.00
Full Time 145.00 147.75 148.00 150.75
Tiny Tot Fun Club
Two (2) Days 99.50 105.75 101.50 107.75
Three (3) Days 126.75 135.00 129.25 135.75
* Part Time: 1 -3 days or 5 one half days &School Age picked up by 3:30 pm
** Full Time: 4 -5 days
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The proposed rate increases do not exceed the cost to run the Child Care program. The
parents were provided notice of the potential rate increases ten (10) days prior to this
Council meeting. This report was available for review in the City Clerk’s office.
FISCAL IMPACT:
Proposed revenue and expense budgets for child care services are included in the
City’s FY2013-14 proposed budget. The revised FY2013-14 revenue and expense
projections showing the proposed rate increases coupled with the increase in
attendance is shown in Attachment A:
Proposed Appropriations for FY 2013-14:
Fund Type Account Amount
09 Child Care Fund Revenues 09-440 $1,113,360
09 Child Care Fund Expenditures 09-440 $1,114,407
ATTACHMENTS:
·Child Care Staff Report 05-29-13 Revenue & Expense Statement
·Proposed Resolution -Child Care Service Fees FY 2013-2014
APPROVALS:
Cathy Varela Completed 05/30/2013 11:25 AM
Finance Completed 05/30/2013 5:27 PM
City Attorney Completed 05/30/2013 3:37 PM
City Manager Completed 05/30/2013 4:51 PM
City Council Pending
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Child Care Fund Revenue & Expense Statement
2012-13
Increase in
2% CPI-U ProgramAccountDESCRIPTIONYear-end Proposed Increase Attendance Revised
REVENUES:
09-400-21 RETURNED CHECK FEE 55.0$ -$ -$ -$ -$
09-440-21 TINY TOT PROGRAM 82,100 82,100 1,640 - 83,740
09-440-23 AFTER SCHOOL PROGRAM GT & TV 276,800 276,800 5,540 32,570 314,910
09-440-28 PRE-SCHOOL PROGRAM 700,700 700,700 14,010 - 714,710
TOTAL REVENUES:1,059,655 1,059,600 21,190 32,570 1,113,360
EXPENDITURES:
Labor and Payroll Costs
09-440-110 SALARIES/WAGES 515,000 515,140 - - 515,140
09-440-138 MEDICARE/FICA 9,500 14,180 - - 14,180
09-440-139 EMPLOYEE BENEFIT PLAN 61,370 62,070 - - 62,070
09-440-140 RETIREMENT PLAN 99,900 113,290 - - 113,290
09-440-141 SUI 20,000 31,930 - - 31,930
09-440-142 HEALTH/LIFE INSURANCE 34,000 35,960 - - 35,960
09-440-143 WORKER'S COMP.INS.22,505 25,670 - - 25,670
Subtotal Labor and Payroll Costs 762,275 798,240 - - 798,240
Maintenance & Operations
09-440-210 OFFICE EXPENSE 1,300 1,300 - - 1,300
09-440-219 OFFICE FURNITURE/MINOR EQUIP.1,955 2,000 - - 2,000
09-440-220 FOOD/LUNCH & SNACKS 30,200 32,000 - - 32,000
09-440-221 TINY TOT PROGRAM 2,000 2,000 - - 2,000
09-440-223 DAY CARE PROGRAMS 3,100 3,200 - - 3,200
09-440-225 CHRISTMAS DAY CAMP 89 100 - - 100
09-440-228 PRE-SCHOOL PROGRAMS 11,000 11,200 - - 11,200
09-440-230 ADVERTISING 350 400 - - 400
09-440-235 COMMUNICATIONS 6,000 6,100 - - 6,100
09-440-238 UTILITIES 15,700 16,000 - - 16,000
09-440-241 RENT/LEASE FACILITY 3,200 4,800 - - 4,800
09-440-244 CUSTODIAL SERVICE 12,650 12,900 - - 12,900
09-440-245 MAINTENANCE-BLDG & GROUNDS 2,500 2,600 - - 2,600
09-440-246 MAINT/OPERATION OF EQUIPMENT 1,500 1,500 - - 1,500
09-440-247 SECURITY/FIRE SYSTEM MAINT 1,500 1,500 - - 1,500
09-440-271 MILEAGE - 200 - - 200
09-440-272 FUEL & VEH MAINT 3,500 3,600 - - 3,600
09-440-700 COMPUTER EQUIPMENT 700 700 - - 700
09-440-709 FACILITY IMPROVEMENTS - 15,200 - - 15,200
09-999-998 O/H COST ALLOCATION 198,867 198,867 - - 198,867
Subtotal Maintenance & Operations 296,111 316,167 - - 316,167
TOTAL EXPENDITURES:1,058,386 1,114,407 - - 1,114,407
NET (Revenues less Expenditures)1,269$ (54,807)$ 21,190$ 32,570$ (1,047)$
2013-14
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RESOLUTION NO. 2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA,ADJUSTING THE FEES FOR THE CITY OF
GRAND TERRACE CHILD CARE SERVICES
WHEREAS, the City Council at their meeting of June 26, 2012, established fees
for services provided by Grand Terrace Child Care Services and were effective July 31,
2012; and
WHEREAS, a Five-year Revenue and Expense Budget Summary was done for
the Child Care Fund indicating that the FY 2013-14 revenues and expenditures
projected an operating deficit; and
WHEREAS, it was determined that a rate increase of 2%, as reflected in the
Consumer Price Index for All Urban Consumers (CPI-U), is sufficient to cover the
Fund’s operating expenditures for FY 2013-2014; and
WHEREAS, in order to increase fees, a report showing that the revenue to be
generated from the increase will not exceed the cost of the program was available in the
City Clerk’s office for public review,and written notice was sent to the parents involved
in the program, 10 days prior to the June 11, 2013,City Council Meeting.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA,DOES RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
Section 1.The City Council hereby establishes the following fees for services
provided by the City of Grand Terrace Child Care Services:
Program Resident Rate Non-Resident Rate
Child Care Center
Kangaroo –6 weeks –2 years
Full Time $202.50 $206.50
Turtles 2 -3 ½ years
Full Time $180.50 $183.75
Part Time $135.50 $138.00
Giraffe, Alligator and Monkeys Potty Trained3 -5 yrs. (If not Potty Trained Turtle rate applies)
Full Time $154.75 $158.00
Part Time $109.50 $112.00
School Age Program
Kindergarten Full Time $131.00 $133.25
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2
Part Time $95.25 $97.50
1st -6th GradeFullTime $89.25 $90.75PartTime$73.50 $74.75
Off Track -No Lunch
Full Time $148.00 $150.75Off Track -No Lunch
Part Time $104.00 $106.00
Tiny Tot Fun Club
Three Days $129.25 $137.75
Two Days $101.50 $107.75
New Student Registration
Child Care Center & School Age $65.00 $65.00
Tiny Tots $65.00 $65.00
Annual Registration
Child Care Center & School Age $40.00 $40.00
Tiny Tots $40.00 $40.00
Part Time: 1-3 days or 5 one half days and School Age picked up by 3:30
Full Time : 4-5 days
Section 2.Established fees for services provided by the City of Grand Terrace
Child Care Services shall become effective July 31, 2013.
PASSED,APPROVED AND ADOPTED this 11th day of June, 2013.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
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3
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 11th day of June, 2012 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
APPROVED AS TO FORM:
City Attorney
8.B.b
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AGENDA REPORT
MEETING DATE:June 11, 2013 Council Item
TITLE:2013-2014 Landscape & Lighting Assessment District 89-1
PRESENTED BY:Richard Shields, Community Development Director
RECOMMENDATION:1. Adopt Resolution No. 2013-____, ordering the
preparation of plans, specifications, cost estimates,
diagrams and assessment reports pursuant to the provisions
of Division 15, Part 2, of the Streets and Highways Codes for
proceedings for the annual assessment levy after formation
of District 89-1
2. Adopt Resolution No. 2013-____, approving the City
Engineer's Report for the annual levy of assessments for
fiscal year 2013-2014.
3. Adopt Resolution No. 2013-____, "Resolution of
Intentions", setting forth a time and place for the Public
Hearing for an annual levy and collection of assessments for
certain maintenance of District 89-1.
BACKGROUND:
In 1989 the City Council required developers to form an Assessment District for the
purpose of maintaining the landscaping and lighting as required by the conditions of
approval. Subsequently, two other developments were required to be included in this
program. The developers were annexed to the original assessment district as
Annexation No. 1.
The 89-1 District boundaries of the Landscaping and Lighting Assessment District are
the boundaries of Tract 13364, filed in Map Book 203, pages 89 through 92, records of
San Bernardino County. The boundaries of Annexation No. 1 are the boundaries of
Tract 14264 and 14471, filed in Map Book 242, pages 17 and 28 and Map Book 237,
page 41 and 42 respectively of said County, all of which are attached to the Engineers
Report.
DISCUSSION:
Each year an Engineer’s Report is prepared and considered by City Council for a levy of
annual assessment for maintenance and operation of the District. Assessments for
each parcel are made in the same manner and at the same time as payments are made
for property taxes for each Property.
The annual report takes into consideration costs of operation and maintenance for the
8.C
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previous year and the amount assessed along with the project’s cost of operations and
maintenance for the coming fiscal year. Based on the costs and estimates, credits are
given for any funds assessed over and above the previous year. These costs are then
spread to the benefiting properties.
Staff has reviewed the expenditures for fiscal year (2012-2013), based on our best
estimate, the costs of operations and maintenance should approximately equal the
assessment levied and collected. It is our estimate that these costs and assessments
should remain the same for the coming fiscal year.
Servicing and administration of the City’s landscape maintenance program shall be
according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division
15, of the Street and Highways Code of the State of California.
The proceedings will be conducted under the Landscaping and Lighting Act of 1972,
Part 2, Division 15, Sections 22500 through 22679, of the Streets and Highways Code
of the State of California.
FISCAL IMPACT:
Proposed revenue and expense budgets for the servicing and administration of the
City’s landscaping maintenance program are included in the City’s FY2013-14 proposed
annual budget.
Proposed Appropriations for FY 2013-14:
Fund Type Account Amount
26 Landscaping & Lighting Assess.
Dist.
Revenues 26-100 $12,065
26 Landscaping & Lighting Assess.
Dist.
Expenditures 26-600 $12,065
Attached as Attachment No. 3, is a copy of the Engineers Report for fiscal year 2013-
2014, along with the Order of Procedures and copies of the resolution proposed for
adoption.
ATTACHMENTS:
·1-Order of Procedure
·2-Instruction Sheet
·3 Engineers Report
·4,5,6-Resolution 2013-_
APPROVALS:
Richard Shields Completed 05/28/2013 3:29 PM
Finance Completed 05/29/2013 11:21 AM
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City Attorney Completed 06/04/2013 1:38 PM
Community Development Completed 06/04/2013 1:57 PM
City Manager Completed 06/04/2013 2:14 PM
City Council Pending
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ORDER OF PROCEDURE
CITY OF GRANDTERRACE LANDSCAPING AND
STREET LIGHTING DISTRICT NO. 89-1
DATE OF MEETING: June 11, 2013
STAFF:Present map showing the general
boundaries of the area of the District,
and showing in general terms the work
of improvement to be maintained.
CITY COUNCIL:Adopt RESOLUTION ORDERING CITY
ENGINEER TO PREPARE PLANS,
SPECIFICATIONS, COST ESTIMATE,
DIAGRAM AND ASSESSMENT.
STAFF:Present to the City Council the “Report,”
pursuant to the “Landscaping and Street
Lighting Act of 1972.” Consisting of the
following
1.Plans and specifications;
2.Estimates of cost;
3.Diagram of proposed District;
4.Assessment of costs.
CITY COUNCIL:Adopt RESOLUITON APPROVING
ENGINEER’S “REPORT.”
CITY COUNCIL:Adopt RESOLUTION OF INTENTION
8.C.a
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INSTRUCTION SHEET
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
PUBLICATION OF RESOLUTION OF INTENTION
The CITY CLERK shall cause publication of the Resolution of Intention, which
publication shall be pursuant to Section 6061 of the Government Code of the State of
California; said publication shall be made one (1) time and shall be completed at least
ten (10) days prior to the date scheduled for the Public Hearing.
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RESOLUTION NO. 2013-
A RESOLUTION OF THE CITY COUNCIL ORDERING THE
PREPARATION OF PLANS, SPECIFICATIONS, COST
ESTIMATE, DIAGRAM, ASSESSMENT AND REPORT
PURSUANT TO THE PROVISIONS OF DIVISION 15,
PART 2 OF THE STREETS AND HIGHWAYS CODE OF
THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR
THE ANNUAL ASSESSMENT LEVY AFTER FORMATION
OF A DISTRICT
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE,
CALIFORNIA, desires to initiate proceedings for the annual levy of assessments for a
landscaping and street lighting district pursuant to the terms and provisions of the
"Landscaping and Street Lighting Act of 1972," being Division 15, Part 2 of the Streets
and Highways Code of the State of California, in what is known and designated as
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
(hereinafter referred to as the "District"); and,
WHEREAS,the proceedings for the annual levy of assessments shall relate to
the fiscal year commencing July 1, 2013, and ending June 30, 2014; and,
WHEREAS,there has been submitted to this City Council for its consideration at
this time, a map showing the boundaries of the territory affected by the levy of the
assessment for the above referenced fiscal year, said map further showing and
describing in general the works of improvement proposed to be maintained in said
District, said description being sufficient to identify the works of improvement and the
areas proposed to be assessed for said maintenance thereof; and,
WHEREAS,the provisions of said Division 15, Part 2 require a written "Report,"
consisting of the following:
1. Plans and specifications of the area of the works of improvement to be maintained;
2. An estimate of the costs for maintaining the improvements for the above referenced
fiscal year;
3. A diagram of the area proposed to be assessed;
8.C.d
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4. An assessment of the estimated costs for maintenance work for said fiscal year.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That a map, entitled
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
as submitted to this City Council, showing the boundaries of the proposed area to be
assessed and showing the works of improvement to be maintained, is hereby approved,
and a copy thereof shall be on file in the Office of the City Clerk and open to public
inspection. The proposed parcels and properties within said area are those to be
assessed to pay certain of the costs and expenses for said maintenance work.
SECTION 3. That the proposed maintenance work within the area proposed to
be assessed shall be for certain street lighting and landscaping improvements, as said
maintenance work is set forth in the "Report" to be presented to this City Council for
consideration.
SECTION 4. That Richard Shields, Director of Community Development, or his
designee, is hereby ordered to prepare and file with this City Council, a "Report" relating
to said annual assessment and levy in accordance with the provisions of Article IV,
commencing with Section 22565 of Chapter 1 of the Streets and Highways Code of the
State of California.
SECTION 5. That upon completion, said "Report" shall be filed with the City
Clerk, who shall then submit the same to this City Council for its consideration pursuant
to Sections 22623 and 22624 of said Streets and Highways Code.
PASSED, APPROVED AND ADOPTED this 11th of June, 2013, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Mayor of the City of Grand Terrace
8.C.d
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ATTEST:
_________________________________
City Clerk for the City of Grand Terrace
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Tracey Martinez, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA,
DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. ________
was duly passed, approved and adopted by the City Council, approved and signed by
the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council
held on the 11th day of June, 2013, and that the same was passed and adopted by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
EXECUTED this 11th day of June, 2013, at Grand Terrace, California.
_________________________________
City Clerk for the City of Grand Terrace
[SEAL]
8.C.d
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RESOLUTION NO. 2013-
A RESOLUTION OF THE CITY COUNCIL APPROVING
THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY
OF ASSESSMENTS FOR THE FISCAL YEAR 2013 –2014
IN A DISTRICT WITHIN SAID CITY
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE,
CALIFORNIA, pursuant to the provisions of Division 15, Part 2 of the Streets and
Highways Code of the State of California, did, by previous Resolution, order the
preparation of an Engineer's "Report" for the annual levy of assessments, consisting of
plans and specifications, an estimate of the cost, a diagram of the district, and an
assessment relating to what is now known and designated as
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
(hereinafter referred to as the "District"); and,
WHEREAS, there has now been presented to this City Council the "Report" as
required by said Division 15 of the Streets and Highways Code and as previously
directed by Resolution; and,
WHEREAS, this City Council has now carefully examined and reviewed the
"Report" as presented, and is satisfied with each and all of the items and documents as
set forth therein, and is satisfied that the assessments, on a preliminary basis, have
been spread in accordance with the benefits received from the maintenance to be
performed, as set forth in said "Report."
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the "Report" as presented, consisting of the following:
A. Plans and specifications;
B. Estimate of cost;
C. Diagram of the District;
D. Assessment of the estimated cost;
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is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the
City Clerk as a permanent record and to remain open to public inspection.
SECTION 3. That the City Clerk shall certify to the passage and adoption of this
Resolution, and the minutes of this meeting shall so reflect the presentation of the
Engineer's "Report."
PASSED, APPROVED AND ADOPTED this 11th day of June, 2013, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Mayor for the City of Grand Terrace
ATTEST:
_________________________________
City Clerk for the City of Grand Terrace
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Tracey Martinez, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA,
DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No.______
was duly passed, approved, and adopted by the City Council, approved and signed by
the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council
held on the 11th day of June, 2013, and that the same was passed and adopted by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
8.C.d
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Executed this 11th day of June, 2013, at Grand Terrace, California.
_________________________________
City Clerk for the City of Grand Terrace
[SEAL]
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RESOLUTION NO. 2013-______
A RESOLUTION OF THE CITY COUNCIL DECLARING ITS
INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND
COLLECTION OF ASSESSMENTS FOR CERTAIN
MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT
TO THE PROVISIONS OF DECISION 15, PART 2 OF THE
STREET AND HIGHWAYS CODE OF THE STATE OF
CALIFORNIA,AND SETTING A TIME AND PLACE FOR
THE PUBLIC HEARING THEREON
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE,
CALIFORNIA, desires to form a landscaping maintenance district pursuant to the terms
and provisions of the "Landscaping and Street Lighting Act of 1972", being Division 15,
Part 2 of the Streets and Highways Code of the State of California, to be known and
designated as
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHITNG DISTRICT NO. 89-1
(hereinafter referred to as the "District"); and,
WHEREAS, at this time, this City Council is desirous to provide for the annual
levy of assessments for the territory within the District for the next ensuing fiscal year, to
provide for the costs and expenses necessary for continual maintenance of
improvements within said District; and,
WHEREAS, at this time there has been presented and approved by this City
Council, the Engineer's "Report" as required by law, and this City Council is desirous of
proceeding with the proceedings for said annual levy.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
PUBLIC INTEREST
SECTION 2. That the public interest and convenience requires, and it is the
intention of this City Council, to undertake proceedings for the annual levy and
collection of special assessments for the continual maintenance of certain
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improvements, all to serve and benefit said District as said area is shown and
delineated on a map as previously approved by this City Council and on file in the Office
of the City Clerk, open to public inspection, and herein so referenced and made a part
hereof, and proposed changes thereto are set forth in the "Report" of the Engineer,
incorporated herein as a part hereof.
REPORT
SECTION 3. That the "Report" of the Engineer regarding the annual levy for said
District, which "Report" is for maintenance for the fiscal year 2013-2014 is hereby
approved and is directed to be filed in the Office of the City Clerk.
ASSESSMENT
SECTION 4. That the public interest and convenience requires, and it is the
intention of this City Council to order the annual assessment levy for the District as set
forth and described in said Engineer's "Report," and further it is determined to be in the
best public interest and convenience to levy and collect annual assessments to pay the
costs and expense of said maintenance and improvement as estimated in said "Report."
DESCRIPTION OF MAINTENANCE
SECTION 5. The assessments levied and collected shall be for the maintenance
of certain landscaping and street lighting improvements, as set forth in the Engineer's
"Report," referenced and so incorporated herein.
COUNTY AUDITOR
SECTION 6. The County Auditor shall enter on the County Assessment Roll the
amount of the assessments, and shall collect said assessments at the time and in the
same manner as County taxes are collected. After collection by the County, the net
amount of the assessments, after the deduction of any compensation due to the County
for collection, shall be paid to the Treasurer for purposes of paying for the costs and
expenses of said District.
SPECIAL FUND
SECTION 7. That all monies collected shall be deposited in a special fund
known as
"SPECIAL FUND”, CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
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Payment shall be made out of said fund only for the purpose provided for in this
Resolution, and in order to expedite the making of this maintenance and improvement,
the City Council may transfer into said funds as it may deem necessary to expedite the
proceedings. Any funds shall be repaid out of the proceeds of the assessments
provided for in this Resolution.
BOUNDARIES OF DISTRICT
SECTION 8. Said contemplated maintenance work is, in the opinion of this City
Council, of direct benefit to the properties within the boundaries of the District, and this
City Council makes the costs and expenses of said maintenance chargeable upon a
district, which district said City Council hereby declares to be the district benefited by
said improvement and maintenance, and to be further assessed to pay the costs and
expenses thereof. Said District shall include each and every parcel of land within the
boundaries of said District, as said District is shown on a map as approved by this City
Council and on file in the Office of the City Clerk, and so designated by the name of the
District.
SECTION 9. NOTICE IS HEREBY GIVEN THAT TUESDAY, THE JUNE 25,
2013, AT THE HOUR OF 6:00 O'CLOCK P.M., IN THE CITY COUNCIL CHAMBERS
LOCATED AT 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, IS THE
TIME AND PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF
PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF
ASSESSMENTS, TO THE EXTENT OF THE MAINTENANCE, AND ANY OTHER
MATTERS CONTAINED IN THIS RESOLUTION BY THOSE PROPERTY OWNERS
AFFECTED HEREBY. ANY PERSONS WHO WISH TO OBJECT TO THE
PROCEEDINGS SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK
PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING.
NOTICE
SECTION 10. The City Clerk is directed to publish this Resolution of Intention
pursuant to Government Code Section 6061, said publication to be completed no later
than ten (10) days prior to the date set for the Public Hearing.
EFFECTIVE DATE
SECTION 11.That this Resolution shall take effect immediately upon its
adoption.
PROCEEDINGS INQUIRIES
SECTION 12. For any and all information relating to the proceedings, protest
procedure, any documentation and/or information of a procedural or technical nature,
8.C.d
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your attention is directed to the below listed person at the local agency or department so
designated:
Mr. Richard Shields, Director of Community Development
CITY OF GRAND TERRACE
22795 Barton Road
Grand Terrace, California 92324
PASSED, APPROVED AND ADOPTED this 11th day of June, 2013 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor for the City of Grand Terrace
ATTEST:
_________________________________
City Clerk for the City of Grand Terrace
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Tracey Martinez, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA,
DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. _______
was duly passed, approved and adopted by the City Council, approved and signed by
the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council
held on the 11th day of June, 2013, and that the same was passed and adopted by the
following vote:
8.C.d
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AYES:
NOES:
ABSENT:
ABSTAIN:
EXECUTED this 11th day of June, 2013, at Grand Terrace, California.
_________________________________
City Clerk for the City of Grand Terrace
[SEAL]
8.C.d
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AGENDA REPORT
MEETING DATE:June 11, 2013 Council Item
TITLE:Introduction of Proposed Budget for Fiscal Year 2013-14
PRESENTED BY:Steve Elam, Finance Department
RECOMMENDATION:1) Receive and file the Proposed Budget for Fiscal Year
2013-14.
2) Begin budget deliberations on General Fund budget
balancing options.
BACKGROUND:
The Proposed Budget for Fiscal Year (FY) 2013-14 is hereby submitted for the City
Council’s review and deliberations prior to adoption. The foundation for this document
is the Five-Year Financial Analysis and Budget Stabilization Plan (Five-Year Plan),
which was presented to the City Council on April 22, 2013, and which provided the
basis for the work of the Budget Advisory Committee. While the Five-Year Plan focused
on policy decisions that would need to be made to address an ongoing projected
General Fund structural deficit, the Proposed Budget narrows the focus to the projected
revenues and expenditures for the upcoming fiscal year. Once adopted, the FY 2013-
14 Budget will serve as the City’s financial plan for the upcoming fiscal year and as the
basis for budgetary control. All City funds are included in the Proposed Budget.
A number of enhancements have been made to the Proposed Budget document, in an
effort to make the document more meaningful to the City Council and the citizens of
Grand Terrace. These enhancements include background information on the City such
as community profile/statistical summaries; organizational/financial structure
information; additional financial summaries; program descriptions; position allocations;
and a glossary of terms.
DISCUSSION:
Three (3) funds will require policy decisions by the City Council in order for the
respective budgets to be balanced. Following is a brief discussion of the issues
impacting these three funds. The other funds are balanced or have adequate
accumulated fund balance to cover proposed expenditures and do not need policy
decisions prior to budget adoption.
General Fund
The General Fund revenues and expenditures shown in the Proposed Budget are not in
balance, and reflect a deficit of revenues to expenditures of ($674,713). Significant
policy decisions will need to be made to enable a balanced budget to be adopted.
8.D
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These issues and budget balancing options are addressed in the City Manager’s
transmittal letter for the Proposed Budget, which begins on page “i” of the document.
Child Care Fund
The Five-Year Plan identified a projected deficit of revenues to expenditures of
($54,807) in FY 2013-14 and advised the City Council that recommended rate
adjustments would be submitted as part of each annual budget process to achieve the
goal of the Child Care operation being self-supporting. A separate staff report has been
submitted for the City Council agenda of June 11, 2013, recommending a rate increase
of 2% effective July 1, 2013. If approved by the City Council, this rate increase is
expected to balance revenues and expenditures and maintain a minimal but positive
fund balance through FY 2013-14. This proposed rate adjustment has been
incorporated in the Proposed Budget.
Waste Water Disposal Fund
Consistent with the Five-Year Plan, an operating deficit of ($231,260) is projected for FY
2013-14 in the Waste Water Disposal Fund. There are a number of issues concerning
waste water collection and treatment with the City of Colton that are currently being
evaluated and that could alter the budget projections. The City Council is in the process
of addressing these issues. Once resolved, there will be a need for budgetary
adjustments to this fund.
The schedule leading to adoption of the FY 2013-14 Budget is as follows:
·June 11, 2013 - Introduction of FY 2013-14 Proposed Budget
-Begin budget deliberations
·June 18, 2013 - Continued Budget Deliberations
-Council direction regarding General Fund budget
balancing options
·June 25, 2013 - Adoption of FY 2013-14 Budget
-Approval of FY 2013-14 Appropriations (Gann) Limit
Also included in the budget adoption process on June 25, 2013, will be
consideration of a resolution declaring a fiscal emergency. Unanimous approval
of this resolution will be needed in order to proceed with a special election on
November 5, 2013 to consider a local tax measure.
FISCAL IMPACT:
Fiscal impacts of the FY 2013-14 Proposed Budget are identified in the document itself,
and highlighted City Manager’s transmittal letter, which begins on page “i” of the
document.
ATTACHMENTS:
8.D
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·Proposed Budget FY 2013-14
APPROVALS:
Steve Elam Completed 06/05/2013 1:42 PM
Finance Completed 06/05/2013 2:06 PM
City Attorney Completed 06/05/2013 2:27 PM
City Manager Completed 06/05/2013 3:05 PM
City Council Pending
8.D
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8.D.a
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City of Grand Terrace
2013-14 PROPOSED BUDGET Page No.
INTRODUCTION
City Manager Transmittal Letter ............................................................................................. i
Community Profile .................................................................................................................. 1
Statistical Summary ................................................................................................................ 3
City Poem ............................................................................................................................... 4
ORGANIZATIONAL & FINANCIAL STRUCTURE
City Organization Chart .......................................................................................................... 5
City Council Members ............................................................................................................ 6
Budget Development Guidelines ............................................................................................ 7
Financial Structure .................................................................................................................. 9
Budget Calendar ..................................................................................................................... 10
Description of Funds ............................................................................................................... 11
FINANCIAL SUMMARIES
Citywide Fund Balance ........................................................................................................... 16
Revenue Summaries
Revenue Summary by Fund ............................................................................................. 18
Revenue Detail by Fund and Category ............................................................................ 19
Revenue Chart – Citywide Revenues by Category .......................................................... 22
Revenue Chart – General Fund Revenues by Category .................................................. 23
Five-Year Revenue Projections - General Fund ............................................................... 24
Revenue Charts – Five Year Projections - General Fund ................................................ 25
Expenditure Summaries
Expenditure Summary by Fund ........................................................................................ 29
Expenditure Detail by Fund and Category ........................................................................ 30
Expenditure Chart – Citywide Expenditures by Category ................................................ 33
Expenditure Chart – Citywide Expenditures by Department ............................................ 34
Expenditure Chart – General Fund Expenditures by Category ........................................ 35
Expenditure Chart – General Fund Expenditures by Department .................................... 36
Revenue and Expense Summary by Fund and Category ...................................................... 38
Revenue and Expense Detail by Fund and Category ............................................................ 40
Transfers ................................................................................................................................ 46
Summary of Positions ............................................................................................................. 47
PROGRAM SUMMARIES
GENERAL FUND
General Fund Revenues and Expenditures by Department ................................................... 49
Departmental Information
City Council ...................................................................................................................... 50
City Manager
City Manager Administration ....................................................................................... 51
Management Information Systems (MIS) ................................................................... 52
Senior Citizens Program ............................................................................................. 53
8.D.a
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City of Grand Terrace
2013-14 PROPOSED BUDGET Page No.
Emergency Operations Center Program (EOC) ......................................................... 54
City Clerk
City Clerk Administration ............................................................................................ 55
Historical and Cultural Committee .............................................................................. 56
City Attorney ..................................................................................................................... 57
Community Development
Building and Safety ..................................................................................................... 58
Public Works ............................................................................................................... 59
Rental Inspection Program ......................................................................................... 60
Enforcement Program ................................................................................................. 61
Facilities Maintenance ................................................................................................ 62
Community and Economic Development .................................................................... 63
Parks Maintenance ..................................................................................................... 64
National Pollution Discharge and Elimination System (NPDES) ................................ 65
Storm Drain Maintenance ........................................................................................... 66
Planning Commission ................................................................................................. 67
Finance ............................................................................................................................. 68
Law Enforcement .............................................................................................................. 69
General Government (Non-Departmental) ....................................................................... 70
Overhead Cost Allocation ................................................................................................. 71
SPECIAL REVENUE FUNDS
Child Care Center ................................................................................................................... 73
Street Improvements .............................................................................................................. 74
Park Development .................................................................................................................. 75
Supplemental Law Enforcement Services (SLESF) ............................................................... 76
Air Quality Improvement ......................................................................................................... 77
Gas Tax .................................................................................................................................. 78
Traffic Safety .......................................................................................................................... 81
Measure “I” ............................................................................................................................. 83
Community Development Block Grants (CDBG) .................................................................... 84
Landscaping and Lighting Assessment District ...................................................................... 85
CAPITAL PROJECT FUNDS
Capital Improvements – Streets ............................................................................................. 89
Capital Projects – Barton/Colton Bridge ................................................................................. 90
Capital Projects Funds ........................................................................................................... 91
Capital Project Bond Proceeds ............................................................................................... 92
ENTERPRISE FUND
Waste Water Disposal Fund ................................................................................................... 93
8.D.a
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City of Grand Terrace
2013-14 PROPOSED BUDGET Page No.
SUCCESSOR AGENCY (S/A) TO THE CRA OF THE CITY OF GRAND TERRACE
S/A RDA Obligation Retirement Fund .................................................................................... 101
S/A Capital Projects Funds ..................................................................................................... 102
S/A Debt Service Fund ........................................................................................................... 106
S/A CRA Projects Trust .......................................................................................................... 109
TRUST FUND
HOUSING AUTHORITY ......................................................................................................... 111
DEBT SERVICE
Obligations .............................................................................................................................. 117
Payment Schedules ................................................................................................................ 118
FIVE-YEAR FORECAST
General Fund .......................................................................................................................... 120
Child Care ............................................................................................................................... 122
Waste Water Disposal ............................................................................................................ 124
Gas Tax .................................................................................................................................. 126
APPENDICES
Glossary of Acronyms ............................................................................................................ 129
Glossary of Terms .................................................................................................................. 133
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Introduction
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i
City of Grand Terrace
City Manager’s Office
22795 Barton Road
Grand Terrace, CA 92313-5295
(909) 430-2212
June 11, 2013
Honorable Mayor, Mayor Pro Tem, City Council Members,
and Citizens of Grand Terrace
Introduction
Transmitted herewith is the Proposed Budget for Fiscal Year (FY) 2013-14. The
foundation for this document is the Five-Year Financial Analysis and Budget
Stabilization Plan (Five-Year Plan), which was presented to the City Council on April 22,
2013, and which provided the basis for the work of the Budget Advisory Committee.
While the Five-Year Plan focused on policy decisions that would need to be made to
address an ongoing projected General Fund structural deficit, the Proposed Budget
narrows the focus to the projected revenues and expenditures for the upcoming fiscal
year. Once adopted, the FY 2013-14 Budget will serve as the City’s annual financial
plan and basis for budgetary control. While the Five-Year Plan addressed the City’s
major funds (General Fund, Child Care Fund and Waste Water Disposal Fund), the
Proposed Budget includes all City funds.
A number of enhancements have been made to the Proposed Budget document, in an
effort to make the document more meaningful to the City Council and the citizens of
Grand Terrace. These enhancements include background information on the City such
as community profile/statistical summaries; organizational/financial structure
information; additional financial summaries; program descriptions; position allocations;
and a glossary of terms.
Funds Requiring Policy Decisions
The three funds addressed in the Five-Year Plan (General Fund, Child Care Fund and
Waste Water Disposal Fund) require policy decisions by the City Council in order for the
respective budgets to be balanced. Following is a brief discussion of the issues
impacting these three funds. The other funds are balanced or have adequate
accumulated fund balance to cover proposed expenditures and do not need policy
decisions prior to budget adoption.
General Fund
The General Fund revenues and expenditures shown in the Proposed Budget are not in
balance, and reflect a deficit of revenues to expenditures of ($674,713). Significant
policy decisions will need to be made to enable a balanced budget to be adopted.
These issues and budget balancing options are addressed later in this transmittal letter.
8.D.a
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ii
Child Care Fund
The Five-Year Plan identified a projected deficit of revenues to expenditures of
($54,807) in FY 2013-14 and advised the City Council that recommended rate
adjustments would be submitted as part of each annual budget process to achieve the
goal of the Child Care operation being self-supporting. A separate staff report has been
submitted for the City Council agenda of June 11, 2013, recommending a rate increase
of 2% effective July 1, 2013. If approved by the City Council, this rate increase is
expected to balance revenues and expenditures and maintain a minimal but positive
fund balance through FY 2013-14. This proposed rate adjustment has been
incorporated in the Proposed Budget.
Waste Water Disposal Fund
Consistent with the Five-Year Plan, an operating deficit of ($231,260) is projected for FY
2013-14 in the Waste Water Disposal Fund. There are a number of issues concerning
waste water collection and treatment with the City of Colton that are currently being
evaluated and that could alter the budget projections. The City Council is in the process
of addressing these issues. Once resolved, there will be a need for budgetary
adjustments to this fund.
Budget Advisory Committee
The Ad Hoc Budget Advisory Committee was appointed by the City Council to review
the Five-Year Plan and related information, and submit its recommendations to the City
Council regarding budget stabilization options. The Committee met six times (from April
25 through May 29) and has issued its report to the City Council as a separate item for
the City Council agenda of June 11, 2013.
General Fund Budget
Beginning Fund Balance
In the Five-Year Plan, FY 2013-14 beginning fund balance for the General Fund was
projected at $440,960. After receiving the Final Determination Letter from the
Department of Finance on the “Other Funds” Due Diligence Review, the City Council
was presented with various options for handling loan repayment from the General Fund
to the Successor Agency. Based on the direction received from the City Council on
May 14, 2013, the beginning General Fund balance for FY 2013-14 has been revised to
$300,152, reflecting accelerated loan repayments which benefit the General Fund due
to the City’s property tax share that is received from payments to the Successor Agency
and subsequent disbursement to the various taxing entities.
Operating Deficit
The General Fund operating deficit that is reflected in the FY 2013-14 Proposed Budget
is the same as shown in the Five-Year Plan at ($674,713). Actions to reduce or
eliminate this deficit are policy decisions to be made by the City Council; therefore, they
are addressed in the budget balancing options that follow. Once direction is received
from the City Council, the adjustments will be incorporated in the FY 2013-14 Budget
prior to its adoption. However, before addressing the budgetary deficit, there are
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iii
several expenditure increases to the FY 2013-14 Proposed Budget that are
recommended for the City Council’s consideration.
Recommended Expenditure Increases
The following expenditure increases are recommended in the FY 2013-14 Budget.
Recommended
Action Justification FY 2013-14
Amount
Recurring
Annual
Cost
Remove “underfill”
status of Accounting
Technician
The Accounting Technician position in the
Finance Department has been “underfilled”
as an Account Clerk since April 2010. This
action was taken to facilitate the transfer of
an employee from another department
whose position had been eliminated and who
did not meet the minimum requirements for
the Accounting Technician position. The
individual in the position is now fully
performing all duties of the position and
should be classified as an Accounting
Technician.
$2,200 $2,200
Implement additional
banking services
To improve internal control and staff
efficiency, it is recommended that Positive
Pay and Remote Deposit services be added
through Bank of America. Positive Pay is
recommended as a basic control against
check fraud. Remote deposit will allow
check deposits to be processed without
requiring staff to drive to the bank.
$1,100 $1,100
Updated valuation for
Other Post Employment
Benefits (OPEB)
The last OPEB valuation was performed in
2008. Per Governmental Accounting
Standards Board (GASB) Statement No.45,
valuations should be performed every two
years to determine the actuarial liability and
required annual contribution.
$7,500
$5,000
every other
year
November 2013 Special
Election
Funding of $75,000 is needed for a special
election in November 2013: $25,000 County
cost, plus $50,000 for Election Advisor, tax
analysis, ballot measure preparation, and
preparation/mailing of informational (non-
advocacy) materials to residents.
$75,000 None
Total $85,800 $5,800
If the recommended expenditure increases as shown above are approved by the City
Council, the projected operating deficit for FY 2013-14 will increase to ($760,513).
Despite adding to the deficit, each action is considered to be essential and is
recommended for approval.
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Budget Reduction Options
At this time it is not known whether or not a special election to consider a tax measure
will be held in November 2013 or, if held, the outcome. This uncertainty makes
adoption of a balanced General Fund budget difficult. For this reason, four (4) budget
reduction options are presented for the City Council’s consideration. The expenditure
reductions incorporated in these options were previously identified in the Five-Year
Plan.
Option #1 – Offset projected budgetary deficit with expenditure reductions to preserve
maximum fund balance and maintain fiscal stability.
Budgetary Category / Action Item FY 2013-14
Impact
Fund
Balance
Beginning Fund Balance $300,152
Projected Budgetary Deficit ($674,713) ($374,561)
Recommended Expenditure Increases ($85,800) ($460,361)
Reduce law enforcement contract by two (2) deputies
($257,500 each) $515,000 $54,639
Close Rollins and Pico Parks $120,000 $174,639
Reduce contract services (Finance & City Attorney) $52,000 $226,639
Eliminate Senior Center funding $27,000 $253,639
Reduce EOC/CERT Committee funding by 50% $5,700 $259,339
While the actions included in the above option would have a significant impact on the
community, it represents the most fiscally conservative course of action given the
uncertainty of a November 2013 tax measure. Fund balance would be reduced by
approximately $41,000 but would remain adequate at $259,339 to mitigate short-term
operating risks and for the City to remain fiscally viable, at least for the short term. The
services reduced or eliminated under this option could also be reinstated fairly easily,
should a November 2013 ballot measure be approved by the voters. Under this option,
the residents served per Sheriff’s Deputy would decline from 1,520 to 2,026.
Option #2 – Authorize provisional depletion of fund balance to help offset budgetary
deficit, pending November 2013 special election.
Budgetary Category / Action Item FY 2013-14
Impact
Fund
Balance
Beginning Fund Balance $300,152
Projected Budgetary Deficit ($674,713) ($374,561)
Recommended Expenditure Increases ($85,800) ($460,361)
Reduce law enforcement contract by one (1) deputy $257,500 ($202,861)
Close Rollins and Pico Parks $120,000 ($82,861)
Reduce contract services (Finance & City Attorney) $52,000 ($30,861)
Eliminate Senior Center funding $27,000 ($3,861)
Reduce EOC/CERT Committee funding by 50% $5,700 $1,839
The actions included in the above option would still have a significant impact on the
community, but would mitigate the public safety impact when compared to Option #1.
Residents served per Sheriff’s Deputy would be 1,737 versus 2,026 in Option #1.
However, since fund balance would be essentially depleted by the end of the fiscal year,
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additional budget reduction actions would need to be implemented effective December
2013 if a ballot measure is delayed beyond November 2013 or is unsuccessful.
Option #3 – Defer expenditure reductions, except reduction of one (1) Sheriff’s Deputy,
pending November 2013 special election.
Budgetary Category / Action Item FY 2013-14
Impact
Fund
Balance
Beginning Fund Balance $300,152
Projected Budgetary Deficit ($674,713) ($374,561)
Recommended Expenditure Increases ($85,800) ($460,361)
Reduce law enforcement contract by one (1) deputy $257,500 ($202,861)
This option is considered to be a temporary cost reduction measure that can be
implemented with minimal disruption to the community and City operations, pending a
decision to proceed with a November 2013 ballot measure and the outcome of such a
ballot measure. However, to avoid ending the fiscal year with a fund deficit (which
would require borrowing from other funds), additional budget reduction actions would
need to be implemented effective December 2013 if a ballot measure is delayed beyond
November 2013 or is unsuccessful.
Option #4 – Defer expenditure reductions pending November 2013 special election.
Budgetary Category / Action Item FY 2013-14
Impact
Fund
Balance
Beginning Fund Balance $300,152
Projected Budgetary Deficit ($674,713) ($374,561)
Recommended Expenditure Increases ($85,800) ($460,361)
This option would maintain City services and operations at the current level, pending a
decision to proceed with a November 2013 ballot measure and the outcome of such a
ballot measure. This option has the greatest risk, in that failure to pass a tax measure
in November 2013 at an adequate funding level would require dramatic budget cuts
immediately thereafter to enable the City to remain fiscally viable. The items identified
in Option #1 would need to be implemented effective December 2013, plus additional
actions taken as discussed below.
City Manager’s Recommendation
Options #1 and #2 enable a balanced General Fund budget to be adopted, although
both options include dramatic service level reductions that will impact the community, as
well as the use of fund balance as a revenue source to offset budgeted expenditures.
(Option #1 would reduce fund balance by $41,000, while Option #2 would deplete
essentially the entire fund balance of $300,152.) Options #3 and #4 do not represent a
balanced budget, since budget reductions are largely deferred pending the decision to
proceed with a November 2013 ballot measure and the outcome of such a ballot
measure. However, these options spare the community from drastic service level
reductions included in Options #1 and #2 until the outcome of a tax measure is known.
Recognizing the significance of a tax measure to the City’s future, it is recommended
that Option #3 be approved by the City Council so that immediate cost savings may be
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obtained in the law enforcement contract, while deferring other significant budget
reductions pending the outcome of a tax measure.
Regardless of which budget reduction option is authorized by the City Council, the
following additional actions are recommended to be implemented immediately to
position the City for potential further budget reductions that would be needed should a
tax measure not proceed or be unsuccessful.
Issue Request for Proposals (RFP) for outsourcing of City positions identified in
the Five-Year Plan (Scenario A-1) and evaluate proposals such that outsourcing
could be implemented effective December 2013 if necessary.
Obtain appraisal for City Hall facility; then attempt to renegotiate loan repayment
terms with Zions Bank.
Solicit offers to purchase Child Care Facility, with preference to maintain it as an
ongoing operation utilizing existing staff.
Summary
The FY 2013-14 Proposed Budget is submitted for the City Council’s consideration and
deliberation. Although most of the City’s funds are balanced, three major funds
(General Fund, Child Care Fund and Waste Water Disposal Fund) reflect operating
deficits unless policy decisions are made to balance the respective budgets. Separate
action to increase Child Care rates has been recommended and, if approved, will
enable the Child Care Fund to be balanced and self-supporting. Operational issues
with the City of Colton must be resolved to enable the Waste Water Disposal Fund
budget to be balanced, which the City Council is currently addressing. With respect to
the General Fund, maintaining a balanced budget without significantly reducing
essential services can only be accomplished by increasing revenues through a local tax
measure. An Election Advisor has been retained and the polling process will soon
begin to obtain critical public opinion information regarding a November 2013 ballot
measure. With this critical election pending, adoption of a balanced General Fund
budget is difficult. However, four (4) options have been presented for addressing the
projected budgetary deficit pending the outcome of a tax measure. City Council
direction is needed regarding these options to enable adoption of the City’s FY 2013-14
Budget as scheduled on June 25, 2013.
Respectfully submitted,
Betsy M. Adams
City Manager
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City of Grand Terrace
Community Profile
The City of Grand Terrace is located in San Bernardino County, is 5 miles south of the
City of San Bernardino and is 7 miles northeast of the City of Riverside.
History:
The City of Grand Terrace is a 3.6 sq.-mile community located in San Bernardino
County, California with a current population of 12,157. When the town was still part of an
unincorporated area in San Bernardino County, Tony Petta, resident and the president of the
Grand Terrace Chamber of Commerce, saw a threat to the bedroom community when the City
of Colton, a neighboring city, filed papers in 1976 to move Grand Terrace into its sphere of
influence (SOI). A sphere of influence is defined as the probable future service boundary of a
city or special district, and it represents the area within which the city or district is expected to
grow. In this case, Colton was including the community of Grand Terrace as an area where they
will grow into and was considering annexation of Grand Terrace.
It was popular sentiment of local residents at that time that Grand Terrace should keep
its small-town feel by becoming its own city, rather than being annexed into the City of Colton.
Petta, along with numerous volunteers from the community, convinced the county board of
supervisors and the Local Agency Formation Committee (LAFCO) that cityhood was best for
Grand Terrace.
LAFCO is responsible for the following:
1. Encourage orderly growth.
2. Promote logical and orderly service boundaries for cities and special districts (this
includes incorporation and disincorporation of cities and service areas).
3. Discourage premature conversion of prime agricultural lands to urban uses.
4. Promote efficient and effective service delivery for cities and special districts.
Residents agreed overwhelmingly; the vote was 2,022 to 437.
Date of Incorporation: November 30, 1978
Area: 3.6 square miles
County: San Bernardino
Altitude: Average of 1,065 feet
Form of Government: City Manager
Location: Between the cities of Riverside and San Bernardino along
the I-215
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Grand Terrace is located between the cities of Riverside and San Bernardino.
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City of Grand Terrace
Statistical Summary
As provided by the Southern California Association of Governments (SCAG) May 2013
report.
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City of Grand Terrace
City Poem
Grand Terrace
O, Terrace, my Terrace a small town with heart;
So lovely, so lively, a city apart.
With people who love you, who make up your core,
And leaders who guide you, protect you, and more.
Blue Mountain looks over neat houses and lawn,
And so this sweet haven that's yet in its dawn.
Green orchards and farmland still guard us from noise,
Our jewel of the Southland, secure in its poise.
O, Terrace, my Terrace, I feel so at ease,
In comfort and beauty, midst mountain and trees.
The city I've wanted now shines in our land;
You're my special home place –
-- you've earned the name, "Grand".
By: Thomas Federich Teorey
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Organizational &
Financial Structure
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City of Grand Terrace
Organization Chart
Citizens of
Grand Terrace
Council
City Manager
City Clerk
Agenda Processing
Elections
Records Management
Child Care
After-School Program
Pre-School Program
Tiny Tots Program
Community Development
Building & Safety
Code Enforcement
Community Development
Parks
Public Works
Finance
Accounting
Budgeting & Purchasing
Payroll
Treasury
Public Safety
Fire District
Law Enforcement
City Attorney Commissions
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City Council
Walt Stanckiewitz, Mayor
• Elected Council Member 2008
• Directly Elected as Mayor 2010
• Current Term November 2010 - November 2014
Bernardo Sandoval, Mayor Pro Tem
• Elected Council Member 2010
• Current Term - November 2010 - November 2014
Darcy McNaboe, Council Member
• Elected Council Member November 2010 to fill Vacancy
• Current Term - November 2012 - November 2016
Jackie Mitchell, Council Member
• Elected Council Member November 2012
• Current Term - November 2012 - November 2016
Sylvia Robles, Council Member
• Elected Council Member November 2012
• Current Term - November 2012 - November 2016
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City of Grand Terrace
Budget Development Guidelines & Preparation Instructions
FY 2013-14 Budget & Additional Four-Year Projection
Budget Development Guidelines
• Departments should submit budgets that reflect no change in staffing or service levels from FY 2012-13.
• Personnel budgets have been developed by Finance and are based on current compensation levels, as follows:
Continuation of the 36-hour work week and corresponding 10% salary reduction;
Continued suspension of merit increases; and
No cost-of-living adjustment (COLA).
• Any reinstatement of the above compensation items will be by policy direction of the City Council.
• Payroll allocations for employees charging time to the Successor Agency have been
adjusted in some cases, compared to FY 2012-13, based on the $250,000 state-mandated limit on Successor Agency administrative allowance.
• A general inflation factor of 2% was applied to the base year budget for FY 2013-14 in operation and maintenance accounts. If multi-year contracts are in place that provide for
inflationary adjustments greater or less than 2%, departments should enter the adjustment in the “Department Adjustment” column.
• A general inflation factor of 2% annually has also been applied to the additional 4-year
projection amounts. If a department believes that this amount should be greater or less than 2%, the amount can be adjusted in the department recommended amounts.
• Following review by the City Manager & Finance Department, the City Manager will submit a Preliminary Base Budget and additional 4-year projection reflecting the above
guidelines.
• Any proposed additions to the Preliminary Base Budget should be submitted for
consideration as a New Budget Request, along with comprehensive justification and
service level impact utilizing the attached form. Given the significant fiscal challenges facing the City, any such requests must have compelling justification.
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City of Grand Terrace
Budget Development Guidelines & Preparation Instructions
FY 2013-14 Budget & Additional Four-Year Projection
Budget Preparation Instructions
• Budgets should be keyed into the Department Excel Worksheets provided by Finance.
• An additional worksheet will be provided requesting detailed vendor, description of
goods and/or services and amounts of certain account line items to provide justification for the line item amount.
• All line items should be rounded to the nearest $100.
• The “2013-14 Base Budget Column” column has been populated. If the department
feels the need to adjust the base amount, all adjustments should be entered in the “Dept. Adjustment” column and sufficient justification be provided for any increases.
• Salaries & benefits data has been entered by Finance and will be flat for the 2013-14 base year and the additional 4-year projection.
• With the exception of employees hired under an Employment Agreement, salaries for vacant positions that are still funded have been budgeted at the “C” step of the
applicable salary range; benefits for such vacant positions have been reduced in
accordance with the new tier benefit structure.
• Salaries-TEMPORARY (Object 6120) & Salaries-OVERTIME (Object 6122) are the
responsibility of each department. Please make sure your department reviews these amounts.
• Capital Assets (assets with an initial cost of $5,000 or greater and an estimated useful life of at least two years) must meet replacement guidelines. However, departments
should try to extend the useful life and keep the asset in service longer if possible.
Consult with Finance before budgeting for replacement of a capital asset. (Note: Replacement assets are budgeted net of accumulated depreciation.)
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City of Grand Terrace
Financial Structure
Fund*
Department/
Cost Center
*City Council adopts the
Proposed Budget at the FUND Level.
Account Line Item
Account Element
Account Object
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City of Grand Terrace
Budget Calendar – Fiscal Year 2013-14
Event Date
Presentation of Five-Year Financial Analysis and Budget
Stabilization Plan April 22, 2013
Budget Advisory Committee Meeting #1 April 25, 2013
City Council Special Meeting (Budget Workshop) with
information presented by San Bernardino County Local
Agency Formation Commission (LAFCO)
April 30, 2013
Budget Advisory Committee Meeting #2 May 1, 2013
Budget Advisory Committee Meeting #3 May 8, 2013
Budget Advisory Committee Meeting #4 May 13, 2013
Budget Advisory Committee Meeting #5 May 20, 2013
Budget Advisory Committee Meeting #6 May 29, 2013
Presentation of report and recommendations by Ad Hoc
Budget Advisory Committee June 11, 2013
Introduction of Proposed Budget for FY 2013-14 June 11, 2013
Budget Deliberations June 18, 2013
Adoption of FY 2013-14 Budget June 25, 2013
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City of Grand Terrace
Fund Descriptions
General Fund (10)
In public sector accounting, the primary or catchall fund of a government, government
agency, or nonprofit entity such as a university. It is similar to a firm's general ledger
account, and records all assets and liabilities of the entity that are not assigned to a
special purpose fund. It provides the resources necessary to sustain the day-to-day
activities and thus pays for all administrative, police and operating expenses. When
governments or administrators talk about 'balancing the budget' they typically mean
balancing the budget for their general fund.
Special Revenue Funds
Child Care Fund (09)
The Child Care Fund accounts for all revenues collected and all expenditures incurred
by the City’s Child Care Services program. Resources in this fund come from fees paid
by participants in the various services offered by the City’s fully licensed child care
program.
Street Improvements Fund (11)
All new development is required to pay a Development Impact Fee for Streets. This fund
accounts for all revenue collected for Street Capital Improvement Fees under Municipal
Code. Funds should be expended in accordance with the latest adopted fiscal impact
study and capital needs assessment.
Storm Drain Improvements Fund (12)
All new development is required to pay a Development Impact Fee for Storm Drain
Capital Improvement. This fund accounts for all revenue collected for Storm Drain
Capital Improvement Fees under Municipal Code. Funds should be expended in
accordance with the latest adopted fiscal impact study and capital needs assessment.
Storm drain capital improvement and maintenance fund, for the purpose of developing a
storm drain master plan and a storm drain system in accordance with the master plan.
The fees shall be established by a resolution and shall be placed in a fund exclusively
for the use specified in this subsection.
(Ord. 102 § 18, 1986; Ord. 44 § 2(D), 1981)
Park Fund (13)
All new development is required to pay a Development Impact Fee for Parks. This fund
accounts for all revenue collected for Park Improvement Capital Improvement Fees
under Municipal Code. Funds should be expended in accordance with the latest adopted
fiscal impact study and capital needs assessment or master plan. Park capital
improvement and maintenance fund, for the purpose of purchasing the land and
developing and maintaining the city park system. The city council shall have the option
to request dedication of land for park purposes or, in lieu thereof, request that the
applicant pay a fee in accordance with the resolution setting the fees;
Ord. 102 § 18, 1986; Ord. 44 § 2(D), 1981).
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City of Grand Terrace
Fund Descriptions (continued)
Supplemental Law Enforcement Services (SLESF) Fund (14)
State Legislature has granted monies for the purpose of providing funds to local
governments for front line law enforcement services. GC 30061-30065. This was
originally funded by the state as a pacifier to local governments for the ERAF shift.
Air Quality Improvement Fund (15)
"Mobile source air pollution reduction programs" means any program or project
implemented by the city to reduce air pollution from motor vehicles which it determines
will be consistent with the California Clean Air Act of 1988 or the plan proposed pursuant
to Article 5 (commencing with Section 40460) of Chapter 5.5 of Part 3 of the California
Health and Safety Code. All revenues received from the SCAQMD and deposited in the
trust fund account shall be exclusively expended on mobile source emission reduction
programs as defined in Section 16.04.020. Such revenues and any interest earned on
the revenues shall be expended within one year of the completion of the programs.
Gas Tax Fund (16)
The Gas Tax Fund is the result of laws that tax the sale of gasoline. The current total tax
on fuel is 18 cents per gallon. The City share of gas tax revenue is based on a formula
consisting of vehicle registration, assessed valuation, and population. The funding
generated is used to perform citywide repairs and restoration to existing roadways,
reduce congestion, improve safety, and provide for the construction of assets within the
public right-of-way. The Gas Tax funds the maintenance of street lighting, traffic signals,
traffic signs, and related facilities.
Traffic Safety Fund (17)
VEHICLE CODE SECTION 42200-42205
42200. (a) Of the total amount of fines and forfeitures received by a city under Section
1463 of the Penal Code that proportion which is represented by fines and forfeitures
collected from any person charged with a misdemeanor under this code following arrest
by an officer employed by a city, shall be paid into the treasury of the city and deposited
in a special fund to be known as the "Traffic Safety Fund," and shall be used exclusively
for official traffic control devices, the maintenance thereof, equipment and supplies for
traffic law enforcement and traffic accident prevention, and for the maintenance,
improvement, or construction of public streets, bridges, and culverts within the city, but
the fund shall not be used to pay the compensation of traffic or other police officers. The
fund may be used to pay the compensation of school crossing guards who are not
regular full-time members of the police department of the city.
Facilities Development Fund (19)
Public Use Facilities Fund development impact fee. Funds should be expended in
accordance with the latest adopted fiscal impact study and capital needs assessment or
master plan.
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City of Grand Terrace
Fund Descriptions (continued)
Measure I Fund (20)
The San Bernardino Associated Governments (SANBAG) administers San Bernardino
County's half-cent transportation sales tax, Measure I. This half-cent tax, adopted by
county voters in November 1989, provides funding for local and regional transportation
projects countywide. Expenditure rules are generally similar to Gas Tax laws.
Community Development Block Grant (CDBG) Fund (22)
This fund is used to record the revenue received for related federal funds and
expenditures for approved CDBG programs.
Landscape and Lighting Assessment District (26)
Accounts for the revenue and expenditures from Landscape and Street Lighting District
89-1. The district is an assessment district formed under the California Street Lighting
Act of 1972 for the purpose of right of way lighting and landscaping. Revenue is derived
from property tax assessments levied annually to pay for the related property
maintenance.
Capital Projects Funds
Capital Improvements - Streets (46)
Capital Projects Fund used to account for financial resources used for the improvement
of major capital street projects.
Capital Project – Barton/Colton Bridge (47)
Capital Improvement Fund to account for the joint project of City of Colton / City of
Grand Terrace Barton Road Bridge seismic/replacement project. Bridge is on the west
end of Barton Road at the City limits with the City of Colton. Project is primarily funded
by Federal Highway Funds.
Capital Projects Fund (48)
Capital Projects Fund used to account for financial resources provided by grant funds for
the land acquisition and construction of the Grand Terrace Fitness Park.
Capital Projects – Bond Proceeds (50)
Capital Projects Fund used to account for the 2011 tax allocation bond proceeds for
capital project improvements.
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City of Grand Terrace
Fund Descriptions (continued)
Enterprise Fund
Waste Water Disposal Fund (21)
An enterprise fund which uses accounting similar to business accounting utilizing full
accrual and depreciation of assets. The purpose of this fund is to account for the
revenue received from residents and businesses for sewer line maintenance and to fund
the operations of the City of Colton waste water disposal plant.
Successor Agency (S/A) Funds
S/A RDA Obligation Retirement Fund (31)
All property tax increment received from the County of San Bernardino for
redevelopment enforceable obligations are deposited into this fund. These funds are
received from the Redevelopment Property Tax Trust Fund (RPTTF).
S/A Capital Projects Fund (32)
All capital project fund revenue and expenditures are accounted for in the Successor
Agency to the Community Redevelopment Agency (CRA) Capital Projects Fund.
General Costs of the CRA are accounted for in this fund. The purpose of RDA is to
alleviate blight.
S/A Debt Service Fund (33)
The primary purpose of the CRA is to pay for debt. Generally, eighty percent of all tax
increment is deposited in the CRA Debt Service Fund.
S/A CRA Projects Trust Fund (37)
CRA Fund created to record commitment or obligations to redevelopment or economic
development agreements. The only funds held for commitment at this time is for the
economic development agreement with Stater Bros in 2011.
Housing Authority (52)
By law, generally 20% of all tax increment is required to be deposited in a Low &
Moderate Income Housing Fund to assist housing programs for income qualified
residents and housing stock.
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Financial Summaries
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Fund
Estimated
Fund Balance
June 30, 2012
Estimated
Revenues
FY2012-13
Projected
Expenditures
FY2012-13
Projected
Fund Balance
June 30, 2013
RE1 10 GENERAL FUND 786,960$ 3,205,668$ 3,692,476$ 300,152$
RE
RE SPECIAL REVENUE FUNDS
R0E0 09 CHCHILD CARE CENTER FUND - 1,059,655 1,058,386 1,269
RE1 11 STSTREET IMPROVEMENT FUND 1,292,516 2,000 49,284 1,245,232
RE1 12 STSTORM DRAIN IMPROVEMENT FUND 72,291 350 - 72,641
RE1 13 PAPARK DEVELOPMENT FUND 234,917 1,100 2,385 233,632
RE1 14 SUSUPPL LAW ENFORCE SVCS FUND (SLESF (433) 100,000 99,500 67
RE1 15 AI AIR QUALITY IMPROVEMENT FUND 64,674 14,250 - 78,924
RE1 16 GAGAS TAX FUND 143,796 419,190 337,172 225,814
RE1 17 TRTRAFFIC SAFETY FUND (13,221) 54,610 34,640 6,749
RE1 19 FAFACILITIES DEVELOPMENT FUND 211,732 200 - 211,932
R2E2 20 MEMEASURE "I" FUND 227,507 101,000 238,867 89,640
R2E2 22 COCOMMUNITY DEV BLOCK GRANT (CDBG) (42,168) 49,924 7,756 0
R2E2 26 LALANDSCAPE & LIGHTING ASSESS DISTRIC 3,031 10,507 9,164 4,374
RE
RE CAPITAL PROJECT FUNDS
R4E4 46 CACAPITAL IMPROVEMENTS - STREETS 31,826 221,000 216,600 36,226
R4E4 47 CACAP.PRJ. BARTON/COLTON BRIDGE (31,262) 31,262 - -
R4E4 48 CACAPITAL PROJECTS FUND (36,820) 710,000 669,843 3,337
R5E5 50 CACAPITAL PROJECT BOND PROCEEDS 11 198,010 198,010 11
RE
RE ENTERPRISE FUND
R2E2 21 WAWASTE WATER DISPOSAL FUND 1,605,596 1,509,900 1,631,488 1,484,008
RE
RE
RE SUCCESSOR AGENCY (S/A)
R3E3 31 SUS/A RDA OBLIGATION RETIREMENT FUND 1,494,957 931,182 920,000 1,506,139
R3E3 32 SUS/A CAPITAL PROJECTS FUND 23,074,920 400,000 2,199,315 21,275,605
R3E3 33 SUS/A DEBT SERVICE FUND 6,549,758 520,000 3,878,529 3,191,229
R3E3 34 SUS/A LOW INCOME HOUSING FUND - - - -
R3E3 37 SUS/A CRA PROJECTS TRUST 1,048,075 - - 1,048,075
RE
R5E5 52 HOUSING AUTHORITY 2,057,444 - 234,192 1,823,252
GRAND TOTAL 38,776,107$ 9,539,807$ 15,477,607$ 32,838,307$
City of Grand Terrace
Citywide Fund Balance
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Proposed
Revenues
FY2013-14
Proposed
Expenditures
FY2013-14
Projected
Fund Balance
June 30, 2014 Fund
3,309,047$ 3,983,760$ (374,561)$ E10 10 GENERAL FUND
E
E SPECIAL REVENUE FUNDS
1,113,360 1,114,407 222 E09 09 CHCHILD CARE CENTER FUND
2,040 332,284 914,988 E1 11 STSTREET IMPROVEMENT FUND
360 - 73,001 E12 12 STSTORM DRAIN IMPROVEMENT FUND
1,120 17,385 217,367 E13 13 PAPARK DEVELOPMENT FUND
100,000 100,000 67 E14 14 SUSUPPL LAW ENFORCE SVCS FUND (SLESF)
14,260 - 93,184 E15 15 AI AIR QUALITY IMPROVEMENT FUND
419,190 346,732 298,272 E16 16 GAGAS TAX FUND
55,700 54,640 7,809 E17 17 TRTRAFFIC SAFETY FUND
200 - 212,132 E19 19 FAFACILITIES DEVELOPMENT FUND
103,020 63,605 129,055 E20 20 MEMEASURE "I" FUND
40,000 40,000 0 E22 22 COCOMMUNITY DEV BLOCK GRANT (CDBG)
12,065 12,065 4,374 E26 26 LALANDSCAPE & LIGHTING ASSESS DISTRICT
E
E CAPITAL PROJECT FUNDS
312,000 283,000 65,226 E46 46 CACAPITAL IMPROVEMENTS - STREETS
- - - E47 47 CACAP.PRJ. BARTON/COLTON BRIDGE
390,000 390,000 3,337 E48 48 CACAPITAL PROJECTS FUND
- - 11 E50 50 CACAPITAL PROJECT BOND PROCEEDS
E
E ENTERPRISE FUND
1,540,100 1,771,360 1,252,748 E2 21 WAWASTE WATER DISPOSAL FUND
E
E
E SUCCESSOR AGENCY (S/A)
2,230,200 2,231,675 1,504,664 E3 31 SUS/A RDA OBLIGATION RETIREMENT FUND
450,000 449,120 21,276,485 E32 32 SUS/A CAPITAL PROJECTS FUND
1,751,675 1,751,675 3,191,229 E33 33 SUS/A DEBT SERVICE FUND
- - - E34 34 SUS/A LOW INCOME HOUSING FUND = 52
- 241,500 806,575 E37 37 SUS/A CRA PROJECTS TRUST
E
30,000 30,000 1,823,252 E52 52 HOUSING AUTHORITY
11,874,337$ 13,213,208$ 31,499,437$
City of Grand Terrace
Citywide Fund Balance
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2010-11 2011-12 2012-13 2013-14
Fund Fund Title Actuals Actuals Projected Proposed
R 09 CHILD CARE CENTER FUND 925,419$ 913,700$ 1,059,655$ 1,113,360$ 5.07%
R 10 GENERAL FUND 4,750,858 4,031,285 3,205,668 3,309,047 3.22%
R 11 STREET FUND 467,986 15,377 2,000 2,040 2.00%
R 12 STORM DRAIN FUND 2,483 5,389 350 360 2.86%
R 13 PARK FUND 8,122 1,341 1,100 1,120 1.82%
R 14 SLESF (AB3229 COPS)100,095 100,067 100,000 100,000 0.00%
R 15 AIR QUALITY IMPROVEMENT FUND 14,369 15,312 14,250 14,260 0.07%
R 16 GAS TAX FUND 359,738 431,674 419,190 419,190 0.00%
R 17 TRAFFIC SAFETY FUND 80,391 55,844 54,610 55,700 2.00%
R 19 FACILITIES FUND 2,561 3,628 200 200 0.00%
R 20 MEASURE "I" FUND 317,281 257,698 101,000 103,020 2.00%
R 21 WASTE WATER DISPOSAL FUND 1,496,571 1,609,854 1,509,900 1,540,100 2.00%
R 22 CDBG 252,469 15,550 49,924 40,000 -19.88%
R 26 LNDSCP & LGTG ASSESSMENT DIST 13,323 11,701 10,507 12,065 14.83%
R 31 S/A RDA OBLIGATION RETIREMENT FUND - 1,494,957 931,182 2,230,200 139.50%
R 32 S/A CAPITAL PROJECTS FUND 23,230,909 1,395,937 400,000 450,000 12.50%
R 33 S/A DEBT SERVICE FUND 7,612,155 1,253,294 520,000 1,751,675 236.86%
R 34 S/A LOW INCOME HOUSING FUND - - - -
R 37 S/A CRA PROJECTS TRUST 1,207,500 3,700 - -
R 46 CAPITAL IMPROVEMENTS - STREETS 428,513 210,702 221,000 312,000 41.18%
R 47 CAP.PRJ. BARTON/COLTON BRIDGE - 3,572 31,262 - -100.00%
R 48 CAPITAL PROJECTS FUND - 671,157 710,000 390,000 -45.07%
R 50 CAPITAL PROJECT BOND PROCEEDS - 188,516 198,010 - -100.00%
R 52 HOUSING AUTHORITY 1,307,420 97,680 - 30,000
Total Revenues 42,578,163$ 12,787,935$ 9,539,807$ 11,874,337$ 24.47%
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Revenue Summary by Fund
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2010-11 2011-12 2012-13 2013-14
Revenue Category Actuals Actuals Projected Proposed
09 CHILD CARE CENTER FUND
09 CHILDIntergovernmental/Grants - 35,000 - -
09 CHILDCharges for Services 925,419 878,700 1,059,655 1,113,360 5.07%
CHILD CARE CENTER FUND Total 925,419 913,700 1,059,655 1,113,360
10 GENERAL FUND
10 GENE Property Tax 1,389,541 1,382,935 1,252,738 1,348,944 7.68%
10 GENE Sales Tax 932,246 969,958 1,003,300 1,039,703 3.63%
10 GENE Licenses, Permits & Fees 813,860 819,613 793,300 779,400 -1.75%
10 GENE Intergovernmental/Grants 66,699 77,814 25,000 25,500 2.00%
10 GENE Charges for Services 94,486 53,447 40,000 42,700 6.75%
10 GENE Fines & Forfeitures 14,925 20,356 36,700 37,500 2.18%
10 GENE Use of Money & Property 213,555 399,315 48,130 28,700 -40.37%
10 GENE Transfers In 819,235 - - -
10 GENE Residual Receipts 300,000 300,000 - -
10 GENE Miscellaneous 106,311 7,847 6,500 6,600 1.54%
GENERAL FUND Total 4,750,858 4,031,285 3,205,668 3,309,047
11 STREET FUND
11 STREELicenses, Permits & Fees 463,540 12,449 - -
11 STREEUse of Money & Property 4,446 2,928 2,000 2,040 2.00%
STREET FUND Total 467,986 15,377 2,000 2,040
12 STORM DRAIN FUND
12 STOR Licenses, Permits & Fees 2,234 5,232 - -
12 STOR Use of Money & Property 249 157 350 360 2.86%
STORM DRAIN FUND Total 2,483 5,389 350 360
13 PARK FUND
13 PARK Licenses, Permits & Fees 7,241 756 - -
13 PARK Use of Money & Property 881 535 1,100 1,120 1.82%
13 PARK Miscellaneous - 50 - -
PARK FUND Total 8,122 1,341 1,100 1,120
14 SLESF (AB3229 COPS)
14 SLESFIntergovernmental/Grants 100,000 100,067 100,000 100,000 0.00%
14 SLESFUse of Money & Property 95 - - -
SLESF (AB3229 COPS) Total 100,095 100,067 100,000 100,000
15 AIR QUALITY IMPROVEMENT FUND
15 AIR Q Intergovernmental/Grants 14,151 15,189 14,000 14,000 0.00%
15 AIR Q Use of Money & Property 218 123 250 260 4.00%
AIR QUALITY IMPROVEMENT FUND Total 14,369 15,312 14,250 14,260
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Revenue Detail by Fund
Fund
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2010-11 2011-12 2012-13 2013-14
Revenue Category Actuals Actuals Projected Proposed
Increase
(Decrease)
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2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Revenue Detail by Fund
Fund
16 GAS TAX FUND
16 GAS TGas Tax 320,722 358,801 327,670 327,670 0.00%
16 GAS TLicenses, Permits & Fees - - - -
16 GAS TUse of Money & Property 180 209 - -
16 GAS TTransfers In 38,836 72,664 91,520 91,520 0.00%
GAS TAX FUND Total 359,738 431,674 419,190 419,190
17 TRAFFIC SAFETY FUND
17 TRAFFFines & Forfeitures 80,517 54,553 54,610 55,700 2.00%
17 TRAFFUse of Money & Property (126) (129) - -
17 TRAFFTransfers In - 1,420 - -
TRAFFIC SAFETY FUND Total 80,391 55,844 54,610 55,700
19 FACILITIES FUND
19 FACIL Licenses, Permits & Fees 1,776 3,083 - -
19 FACIL Use of Money & Property 785 545 200 200 0.00%
FACILITIES FUND Total 2,561 3,628 200 200
20 MEASURE "I" FUND
20 MEAS Sales Tax 154,208 178,149 100,500 102,510 2.00%
20 MEAS Intergovernmental/Grants 162,472 79,069 - -
20 MEAS Use of Money & Property 601 480 500 510 2.00%
MEASURE "I" FUND Total 317,281 257,698 101,000 103,020
21 WASTE WATER DISPOSAL FUND
21 WASTCharges for Services 1,486,212 1,604,587 1,503,000 1,533,060 2.00%
21 WASTUse of Money & Property 10,359 5,267 6,900 7,040 2.03%
WASTE WATER DISPOSAL FUND Total 1,496,571 1,609,854 1,509,900 1,540,100
22 CDBG
22 CDBGIntergovernmental/Grants 252,469 15,550 49,924 40,000 -19.88%
CDBG Total 252,469 15,550 49,924 40,000
26 LNDSCP & LGTG ASSESSMENT DIST
26 LNDSCProperty Tax 7,413 5,645 5,196 6,415 23.47%
26 LNDSCIntergovernmental/Grants 5,671 6,056 5,000 5,650 13.00%
26 LNDSCFines & Forfeitures 239 - 311 - -100.00%
LNDSCP & LGTG ASSESSMENT DIST Total 13,323 11,701 10,507 12,065
31 S/A RDA OBLIGATION RETIREMENT FUND
31 S/A RDProperty Tax - 1,437,405 920,000 2,220,000 141.30%
31 S/A RDUse of Money & Property - 1,252 11,182 10,200 -8.78%
31 S/A RDMiscellaneous - 56,300 - -
S/A RDA OBLIGATION RETIREMENT FUND Total - 1,494,957 931,182 2,230,200
20
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2010-11 2011-12 2012-13 2013-14
Revenue Category Actuals Actuals Projected Proposed
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Revenue Detail by Fund
Fund
32 S/A CAPITAL PROJECTS FUND
32 S/A CAProperty Tax 19,067,200 - - -
32 S/A CAUse of Money & Property 63,983 70,937 - -
32 S/A CATransfers In 4,098,713 1,325,000 400,000 450,000 12.50%
32 S/A CAMiscellaneous 1,013 - - -
S/A CAPITAL PROJECTS FUND Total 23,230,909 1,395,937 400,000 450,000
33 S/A DEBT SERVICE FUND
33 S/A DEProperty Tax 5,204,983 1,242,155 - -
33 S/A DEUse of Money & Property 30,071 11,139 - -
33 S/A DETransfers In 619,301 - 520,000 1,751,675 236.86%
33 S/A DEMiscellaneous 1,757,800 - - -
S/A DEBT SERVICE FUND Total 7,612,155 1,253,294 520,000 1,751,675
37 S/A CRA PROJECTS TRUST
37 S/A CRUse of Money & Property - 3,700 - -
37 S/A CRTransfers In 1,207,500 - - -
S/A CRA PROJECTS TRUST Total 1,207,500 3,700 - -
46 CAPITAL IMPROVEMENTS - STREETS
46 CAPITIntergovernmental/Grants 147,469 - - -
46 CAPITTransfers In 211,044 210,702 221,000 312,000 41.18%
46 CAPITMiscellaneous 70,000 - - -
CAPITAL IMPROVEMENTS - STREETS Total 428,513 210,702 221,000 312,000
47 CAPITAL PROJECTS BARTON/COLTON BRIDGE
47 CAP.PProperty Tax - 3,572 31,262 - -100.00%
CAPITAL PROJECTS BARTON/COLTON BRIDGE T - 3,572 31,262 -
48 CAPITAL PROJECTS FUND
48 CAPITIntergovernmental/Grants - 671,094 710,000 390,000 -45.07%
48 CAPITUse of Money & Property - 63 - -
CAPITAL PROJECTS FUND Total - 671,157 710,000 390,000
50 CAPITAL PROJECT BOND PROCEEDS
50 CAPITUse of Money & Property - 11 - -
50 CAPITTransfers In - 188,505 198,010 - -100.00%
CAPITAL PROJECT BOND PROCEEDS Total - 188,516 198,010 -
52 HOUSING AUTHORITY
52 HOUSProperty Tax 1,301,246 - - -
52 HOUSUse of Money & Property 6,174 1,723 - -
52 HOUSTransfers In - 95,957 - 30,000
HOUSING AUTHORITY Total 1,307,420 97,680 - 30,000
Grand Total 42,578,163 12,787,935 9,539,807 11,874,337
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CITYWIDE REVENUES
Property Tax 3,575,359$
Sales Tax 1,142,213
Gas Tax 327,670
Licenses, Permits & Fees 779,400
Intergovernmental/Grants 575,150
Charges for Services 2,689,120
Fines & Forfeitures 93,200
Use of Money & Property 50,430
Transfers In 2,635,195
Miscellaneous 6,600
TOTAL REVENUES 11,874,337$
Property Tax
30.1%
Sales Tax
9.6%
Gas Tax
2.8% Licenses, Permits &
Fees
6.6%
Intergovernmental/
Grants
5.1%
Charges for
Services
21.0%
Fines &
Forfeitures
0.7%
Use of Money &
Property
0.4%
Transfers In
22.2%
City of Grand Terrace
2013-14 Proposed Revenues ($11,874,337)
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GENERAL FUND REVENUES
Property Tax 1,348,944
Sales Tax 1,039,703
Licenses, Permits & Fees 779,400
Intergovernmental/Grants 25,500
Charges for Services 42,700
Fines & Forfeitures 37,500
Use of Money & Property 28,700
Miscellaneous 6,600
TOTAL REVENUES 3,309,047
Property Tax
40.8%
Sales Tax
31.4%
Licenses,
Permits & Fees
23.6%
Intergovernmental/
Grants
0.8%
Charges for
Services
1.3% Fines & Forfeitures
1.1%
Use of Money &
Property
0.9%
Miscellaneous
0.2%
City of Grand Terrace
2013-14 General Fund Proposed Revenues ($3,309,047)
23
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2013-14 2014-15 2015-16 2016-17 2017-18
Proposed Projected Projected Projected Projected
Revenues
RProperty Tax 1,348,944 1,376,000 1,403,400 1,431,400 1,459,900
RSales Tax 1,039,703 1,031,737 1,008,772 1,041,684 1,141,684
RLicenses, Permits & Fees 779,400 794,800 800,400 806,000 830,300
RIntergovernmental/Grants 25,500 26,000 26,500 27,000 27,500
RCharges for Services 42,700 42,180 42,045 33,739 31,475
RFines & Forfeitures 37,500 38,300 39,100 39,900 40,800
RUse of Money & Property 28,700 29,300 29,900 30,500 31,100
RMiscellaneous 6,600 6,700 6,800 6,900 7,000
Total Revenues 3,309,047 3,345,017 3,356,917 3,417,123 3,569,759
City of Grand Terrace
General Fund Five-Year Revenue Projections
24
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Category 2013-14 2014-15 2015-16 2016-17 2017-18
Property Tax 1,348,944$ 1,376,000$ 1,403,400$ 1,431,400$ 1,459,900$
Property Tax
1,000,000
1,050,000
1,100,000
1,150,000
1,200,000
1,250,000
1,300,000
1,350,000
1,400,000
1,450,000
1,500,000
2013‐14 2014‐15 2015‐16 2016‐17 2017‐18
City of Grand Terrace
General Fund Five Year Projection
Property Tax
Category 2013-14 2014-15 2015-16 2016-17 2017-18
Sales Tax 1,039,703$ 1,031,737$ 1,008,772$ 1,041,684$ 1,141,684$
Sales Tax
‐
150,000
300,000
450,000
600,000
750,000
900,000
1,050,000
1,200,000
1,350,000
2013‐14 2014‐15 2015‐16 2016‐17 2017‐18
City of Grand Terrace
General Fund Five Year Projection
Sales Tax
25
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Category 2013-14 2014-15 2015-16 2016-17 2017-18
Licenses, Permits & Fees 779,400$ 794,800$ 800,400$ 806,000$ 830,300$
Licenses, Permits & Fees
700,000
715,000
730,000
745,000
760,000
775,000
790,000
805,000
820,000
835,000
2013‐14 2014‐15 2015‐16 2016‐17 2017‐18
City of Grand Terrace
General Fund Five‐Year Projection
Licenses, Permits, & Fees
Category 2013-14 2014-15 2015-16 2016-17 2017-18
Intergovernmental/Grants 25,500$ 26,000$ 26,500$ 27,000$ 27,500$
Intergovernmental/Grants
‐
8,000
16,000
24,000
32,000
40,000
48,000
56,000
64,000
72,000
80,000
2013‐14 2014‐15 2015‐16 2016‐17 2017‐18
City of Grand Terrace
General Fund Five‐year Projection
Intergovernmental/Grants
26
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Category 2013-14 2014-15 2015-16 2016-17 2017-18
Charges for Services 42,700$ 42,180$ 42,045$ 33,739$ 31,475$
Charges for Services
‐
8,000
16,000
24,000
32,000
40,000
48,000
56,000
64,000
72,000
80,000
2013‐14 2014‐15 2015‐16 2016‐17 2017‐18
City of Grand Terrace
General Fund Five‐Year Projection
Charges for Services
Category 2013-14 2014-15 2015-16 2016-17 2017-18
Fines & Forfeitures 37,500$ 38,300$ 39,100$ 39,900$ 40,800$
Fines & Forfeitures
‐
8,000
16,000
24,000
32,000
40,000
48,000
56,000
64,000
72,000
80,000
2013‐14 2014‐15 2015‐16 2016‐17 2017‐18
City of Grand Terrace
General Fund Five‐Year Projection
Fines & Forfeitures
27
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Category 2013-14 2014-15 2015-16 2016-17 2017-18
Use of Money & Property 28,700$ 29,300$ 29,900$ 30,500$ 31,100$
Use of Money & Property
‐
8,000
16,000
24,000
32,000
40,000
48,000
56,000
64,000
72,000
80,000
2013‐14 2014‐15 2015‐16 2016‐17 2017‐18
City of Grand Terrace
General Fund ‐Use of Money & Property
Category 2013-14 2014-15 2015-16 2016-17 2017-18
Miscellaneous 6,600$ 6,700$ 6,800$ 6,900$ 7,000$
Miscellaneous
‐
8,000
16,000
24,000
32,000
40,000
48,000
56,000
64,000
72,000
80,000
2013‐14 2014‐15 2015‐16 2016‐17 2017‐18
City of Grand Terrace
General Fund ‐Miscellaneous
28
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2010-11 2011-12 2012-13 2013-14
Fund Fund Title Actuals Actuals Projected Proposed
E 09 CHILD CARE CENTER FUND 994,690 1,082,655 1,058,386 1,114,407 5.29%
E 10 GENERAL FUND 3,686,183 3,277,399 3,692,476 3,983,760 7.89%
E 11 STREET FUND 13,746 17,012 49,284 332,284 574.22%
E 12 STORM DRAIN FUND - - - -
E 13 PARK FUND - 2,716 2,385 17,385 628.93%
E 14 SLESF (AB3229 COPS)100,095 100,500 99,500 100,000 0.50%
E 15 AIR QUALITY IMPROVEMENT FUND 34,176 4,848 - -
E 16 GAS TAX FUND 352,431 376,489 337,172 346,732 2.84%
E 17 TRAFFIC SAFETY FUND 67,930 41,552 34,640 54,640 57.74%
E 19 FACILITIES FUND - - - -
E 20 MEASURE "I" FUND 265,218 188,346 238,867 63,605 -73.37%
E 21 WASTE WATER DISPOSAL FUND 1,505,573 1,569,386 1,631,488 1,771,360 8.57%
E 22 CDBG 260,019 50,167 7,756 40,000 415.74%
E 26 LNDSCP & LGTG ASSESSMENT DIST 26,786 13,640 9,164 12,065 31.65%
E 31 S/A RDA OBLIGATION RETIREMENT FUND - - 920,000 2,231,675 142.57%
E 32 S/A CAPITAL PROJECTS FUND 4,608,945 830,242 2,199,315 449,120 -79.58%
E 33 S/A DEBT SERVICE FUND 9,148,826 4,064,225 3,878,529 1,751,675 -54.84%
E 34 S/A LOW INCOME HOUSING FUND - - - -
E 37 S/A CRA PROJECTS TRUST - 163,125 - 241,500
E 46 CAPITAL IMPROVEMENTS - STREETS 396,687 210,702 216,600 283,000 30.66%
E 47 CAP.PRJ. BARTON/COLTON BRIDGE 26,583 3,718 - -
E 48 CAPITAL PROJECTS FUND - 707,977 669,843 390,000 -41.78%
E 50 CAPITAL PROJECT BOND PROCEEDS - 188,505 198,010 -
E 52 HOUSING AUTHORITY 1,243,948 397,036 234,192 30,000 -87.19%
Total Expenditures 22,731,836 13,290,240 15,477,607 13,213,208 -14.63%
65,309,999 26,078,175 25,017,414 25,087,545
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Expenditure Summary by Fund
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2010-11 2011-12 2012-13 2013-14
Expenditure Category Actuals Actuals Projected Proposed
09 CHILD CARE CENTER FUND
09 CHILDSalaries & Benefits 747,270 727,520 762,275 798,240 4.72%
09 CHILDProfessional/Contractual Svcs 23,146 27,467 22,000 22,700 3.18%
09 CHILDMaterials & Supplies 51,983 53,791 49,644 51,800 4.34%
09 CHILDEquipment 556 1,531 700 700 0.00%
09 CHILDUtilities 22,049 21,437 21,700 22,100 1.84%
09 CHILDFixed Charges - 3,200 3,200 4,800 50.00%
09 CHILDCapital Projects - 34,457 - 15,200
09 CHILDOverhead Cost Allocation 149,686 213,252 198,867 198,867 0.00%
CHILD CARE CENTER FUND Total 994,690 1,082,655 1,058,386 1,114,407
10 GENERAL FUND
10 GENESalaries & Benefits 1,254,397 1,207,072 1,130,625 921,405 -18.50%
10 GENEProfessional/Contractual Svcs 2,667,453 2,339,968 2,448,209 2,782,937 13.67%
10 GENEMaterials & Supplies 61,717 103,035 109,178 125,310 14.78%
10 GENEEquipment 29,068 32,061 18,520 15,610 -15.71%
10 GENEUtilities 122,576 126,883 140,400 145,118 3.36%
10 GENEInsurance 123,975 109,500 90,400 106,010 17.27%
10 GENEFixed Charges 13,425 12,020 8,300 12,800 54.22%
10 GENECapital Projects - - 15,000 15,300 2.00%
10 GENEDebt Service 101 101 127,424 254,850 100.00%
10 GENETransfers Out 38,836 74,084 91,520 91,520 0.00%
10 GENEOverhead Cost Allocation (625,365) (727,325) (487,100) (487,100) 0.00%
GENERAL FUND Total 3,686,183 3,277,399 3,692,476 3,983,760
11 STREET FUND
11 STRE Transfers Out - - - 283,000
11 STRE Overhead Cost Allocation 13,746 17,012 49,284 49,284 0.00%
STREET FUND Total 13,746 17,012 49,284 332,284
13 PARK FUND
13 PARKCapital Projects - - - 15,000
13 PARKOverhead Cost Allocation - 2,716 2,385 2,385 0.00%
PARK FUND Total - 2,716 2,385 17,385
14 SLESF (AB3229 COPS)
14 SLESFProfessional/Contractual Svcs 99,595 100,000 99,000 99,500 0.51%
14 SLESFOverhead Cost Allocation 500 500 500 500 0.00%
SLESF (AB3229 COPS) Total 100,095 100,500 99,500 100,000
15 AIR QUALITY IMPROVEMENT FUND
15 AIR QSalaries & Benefits 673 - - -
15 AIR QProfessional/Contractual Svcs - 5,775 - -
15 AIR QEquipment 31,876 - - -
15 AIR QOverhead Cost Allocation 1,627 (927) - -
AIR QUALITY IMPROVEMENT FUND Total 34,176 4,848 - -
City of Grand Terrace
FY 2013-14 Proposed Expenditure Detail by Fund
Increase
(Decrease)
over(under)
2012-13
ProjectedFund
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2010-11 2011-12 2012-13 2013-14
Expenditure Category Actuals Actuals Projected Proposed
City of Grand Terrace
FY 2013-14 Proposed Expenditure Detail by Fund
Increase
(Decrease)
over(under)
2012-13
ProjectedFund
16 GAS TAX FUND
16 GAS TSalaries & Benefits 150,440 100,816 95,817 102,010 6.46%
16 GAS TProfessional/Contractual Svcs 81,639 118,521 104,689 106,783 2.00%
16 GAS TMaterials & Supplies 538 631 518 528 2.00%
16 GAS TUtilities 76,300 72,657 63,133 64,395 2.00%
16 GAS TTransfers Out - 50,000 29,000 29,000 0.00%
16 GAS TOverhead Cost Allocation 43,514 33,864 44,015 44,015 0.00%
GAS TAX FUND Total 352,431 376,489 337,172 346,732
17 TRAFFIC SAFETY FUND
17 TRAF Salaries & Benefits 8,455 1,420 - -
17 TRAF Professional/Contractual Svcs 54,950 36,820 30,000 50,000 66.67%
17 TRAF Overhead Cost Allocation 4,525 3,312 4,640 4,640 0.00%
TRAFFIC SAFETY FUND Total 67,930 41,552 34,640 54,640
20 MEASURE "I" FUND
20 MEASCapital Projects 70,000 - - 48,000
20 MEASTransfers Out 162,472 164,274 223,262 - -100.00%
20 MEASOverhead Cost Allocation 32,746 24,072 15,605 15,605 0.00%
MEASURE "I" FUND Total 265,218 188,346 238,867 63,605
21 WASTE WATER DISPOSAL FUND
21 WASTSalaries & Benefits 78,601 79,071 71,800 79,770 11.10%
21 WASTProfessional/Contractual Svcs 124,619 161,264 204,440 232,870 13.91%
21 WASTMaterials & Supplies 74 11,880 15,800 16,120 2.03%
21 WASTEquipment 800 - - 100,000
21 WASTCapital Projects 1,193,540 1,185,731 1,182,000 1,182,000 0.00%
21 WASTOverhead Cost Allocation 107,939 131,440 157,448 160,600 2.00%
WASTE WATER DISPOSAL FUND Total 1,505,573 1,569,386 1,631,488 1,771,360
22 CDBG
22 CDBGProfessional/Contractual Svcs - 4,825 7,579 40,000 427.78%
22 CDBGCapital Projects 7,550 45,342 177 - -100.00%
22 CDBGTransfers Out 252,469 - - -
CDBG Total 260,019 50,167 7,756 40,000
26 LNDSCP & LGTG ASSESSMENT DIST
26 LNDS Salaries & Benefits 16,489 5,496 - -
26 LNDS Professional/Contractual Svcs 3,374 3,719 1,800 5,350 197.22%
26 LNDS Utilities 3,171 3,313 3,481 4,050 16.34%
26 LNDS Transfers Out - - - -
26 LNDS Overhead Cost Allocation 3,752 1,112 3,883 2,665 -31.37%
LNDSCP & LGTG ASSESSMENT DIST Total 26,786 13,640 9,164 12,065
31 S/A RDA OBLIGATION RETIREMENT FUND
31 S/A RDTransfers Out - - 920,000 2,231,675 142.57%
S/A RDA OBLIGATION RETIREMENT FUND Total - - 920,000 2,231,675
31
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2010-11 2011-12 2012-13 2013-14
Expenditure Category Actuals Actuals Projected Proposed
City of Grand Terrace
FY 2013-14 Proposed Expenditure Detail by Fund
Increase
(Decrease)
over(under)
2012-13
ProjectedFund
32 S/A CAPITAL PROJECTS FUND
32 S/A CASalaries & Benefits 414,169 175,393 249,864 255,610 2.30%
32 S/A CAProfessional/Contractual Svcs 179,707 416,294 100,000 193,000 93.00%
32 S/A CAMaterials & Supplies 10,861 149 500 510 2.00%
32 S/A CACapital Projects 1,279,243 19,617 445 - -100.00%
32 S/A CADebt Service 527,891 - - -
32 S/A CATransfers Out 2,075,307 188,505 198,010 - -100.00%
32 S/A CAOverhead Cost Allocation 121,767 30,284 1,650,496 - -100.00%
S/A CAPITAL PROJECTS FUND Total 4,608,945 830,242 2,199,315 449,120
33 S/A DEBT SERVICE FUND
33 S/A D Professional/Contractual Svcs 2,388,572 1,360,997 40,000 - -100.00%
33 S/A D Debt Service 2,093,581 1,256,310 3,838,529 1,751,675 -54.37%
33 S/A D Transfers Out 4,520,223 1,329,729 - -
33 S/A D Overhead Cost Allocation 146,450 117,189 - -
S/A DEBT SERVICE FUND Total 9,148,826 4,064,225 3,878,529 1,751,675
37 S/A CRA PROJECTS TRUST
37 S/A C Capital Projects - 163,125 - 241,500
S/A CRA PROJECTS TRUST Total - 163,125 - 241,500
46 CAPITAL IMPROVEMENTS - STREETS
46 CAPITCapital Projects 396,687 210,702 216,600 283,000 30.66%
CAPITAL IMPROVEMENTS - STREETS Total 396,687 210,702 216,600 283,000
47 CAP.PRJ. BARTON/COLTON BRIDGE
47 CAP.PProfessional/Contractual Svcs 26,583 3,718 - -
CAP.PRJ. BARTON/COLTON BRIDGE Total 26,583 3,718 - -
48 CAPITAL PROJECTS FUND
48 CAPITCapital Projects - 707,977 669,843 390,000 -41.78%
CAPITAL PROJECTS FUND Total - 707,977 669,843 390,000
50 CAPITAL PROJECT BOND PROCEEDS
50 CAPITCapital Projects - 188,505 198,010 - -100.00%
CAPITAL PROJECT BOND PROCEEDS Total - 188,505 198,010 -
52 HOUSING AUTHORITY
52 HOUSSalaries & Benefits 163,616 82,519 - -
52 HOUSProfessional/Contractual Svcs 27,183 3,806 234,092 30,000 -87.18%
52 HOUSMaterials & Supplies 1,526 1,525 - -
52 HOUSUtilities 1,029 - - -
52 HOUSCapital Projects 132,180 147 100 - -100.00%
52 HOUSTransfers Out 919,301 300,000 - -
52 HOUSOverhead Cost Allocation (887) 9,039 - -
HOUSING AUTHORITY Total 1,243,948 397,036 234,192 30,000
Grand Total 22,731,836 13,290,240 15,477,607 13,213,208
32
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Professional/
CttlS
Debt Service
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Transfers Out/Cost
Allocation
19.9%
City of Grand Terrace
2013‐14 Proposed Expenditures by Category
($13,213,208)
CITYWIDE EXPENDITURES by category
Salaries & Benefits 2,157,035$
Professional/Contractual Svcs 3,563,140
Materials & Supplies 194,268
Equipment 116,310
Utilities 235,663
Insurance 106,010
Fixed Charges 17,600
Capital Projects 2,190,000
Debt Service 2,006,525
Transfers Out 2,626,656
TOTAL EXPENDITURES 13,213,208$
Contractual Svcs
24.2%
Materials & Supplies
1.5%
Equipment
0.9%Utilities
1.8%
Insurance
0.8%
Fixed Charges
0.1%
Capital Projects
16.6%
33
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City Manager
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City Clerk
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City Attorney
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2.6%
Community
Development
31.0%
Child Care
6.9%
City of Grand Terrace
2013‐14 Proposed Expenditures by Department
($13,213,208)
CITYWIDE EXPENDITURES by Department
City Council 54,025$
City Manager 354,450
City Clerk 97,190
City Attorney 70,910
Finance 344,750
Community Development 4,102,372
Public Safety 1,903,190
Non-Departmental 5,370,781
Child Care 915,540
TOTAL EXPENDITURES 13,213,208$
Public Safety
14.4%
Non‐Departmental
40.6%
34
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Materials
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Equipment
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Utilities
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Insurance
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0.3%
Capital Projects
0.3%
Debt Service
5.3%
Transfers Out/Cost
Allocation
‐8.3%
City of Grand Terrace
2013‐14 General Fund
Proposed Expenditures by Category
($3,983,760)
GENERAL FUND EXPENDITURES by Department
Salaries & Benefits 921,405$
Professional/Contractual Svcs 2,782,937
Materials & Supplies 125,310
Equipment 15,610
Utilities 145,118
Insurance 106,010
Fixed Charges 12,800
Capital Projects 15,300
Debt Service 254,850
Transfers Out/Cost Allocation (395,580)
TOTAL EXPENDITURES 3,983,760$
Professional/
Contractual Svcs
55.9%
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City Manager
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City Clerk
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City Attorney
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Finance
8.7%Non‐Departmental
4.4%
City of Grand Terrace
2013‐14 General Fund
Proposed Expenditures by Department
($3,983,760)
GENERAL FUND EXPENDITURES by Department
City Council 54,025$
City Manager 354,450
City Clerk 97,190
City Attorney 70,910
Finance 344,750
Community Development 1,081,995
Public Safety 1,803,690
Non-Departmental 176,750
TOTAL EXPENDITURES 3,983,760$
Community
Development
27.2%
Public Safety
45.3%
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GENERAL
FUND
SPECIAL
REVENUE
FUNDS
CAPITAL
PROJECT
FUNDS
ENTERPRISE
FUND
Revenues
1 Property Tax 1,348,944 6,415 - -
2 Sales Tax 1,039,703 102,510 - -
3 Gas Tax - 327,670 - -
4 Licenses, Permits & Fees 779,400 - - -
5 Intergovernmental/Grants 25,500 159,650 390,000 -
6 Charges for Services 42,700 1,113,360 - 1,533,060
7 Fines & Forfeitures 37,500 55,700 - -
8 Use of Money & Property 28,700 4,490 - 7,040
9 Transfers In - 91,520 312,000 -
10 Residual Receipts - - - -
11 Miscellaneous 6,600 - - -
Total Revenues 3,309,047 1,861,315 702,000 1,540,100
Expenditures
1 Salaries & Benefits 921,405 900,250 - 79,770
2 Professional/Contractual Svcs 2,782,937 324,333 - 232,870
3 Materials & Supplies 125,310 52,328 - 16,120
4 Equipment 15,610 700 - 100,000
5 Utilities 145,118 90,545 - -
6 Insurance 106,010 - - -
7 Fixed Charges 12,800 4,800 - -
8 Capital Projects 15,300 78,200 673,000 1,182,000
9 Debt Service 254,850 - - -
10 Transfers Out 91,520 312,000 - -
11 Overhead Cost Allocation (487,100) 317,961 - 160,600
Total Expenditures 3,983,760 2,081,118 673,000 1,771,360
Impact to Fund Balance
Revenues 3,309,047 1,861,315 702,000 1,540,100
Expenditures 3,983,760 2,081,118 673,000 1,771,360
Net - Increase to or (Use of) Fund Balance (674,713) (219,803) 29,000 (231,260)
FY 2013-14 Proposed Revenue & Expense Summary by Fund
City of Grand Terrace
38
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AGENCY
TRUST
FUND TOTAL
Revenues
2,220,000 - 3,575,359 1 Property Tax 1
- - 1,142,213 2 Sales Tax 2
- - 327,670 3 Gas Tax 3
- - 779,400 4 Licenses, Permits & Fees 4
- - 575,150 5 Intergovernmental/Grants 5
- - 2,689,120 6 Charges for Services 6
- - 93,200 7 Fines & Forfeitures 7
10,200 - 50,430 8 Use of Money & Property 8
2,201,675 30,000 2,635,195 9 Transfers In 9
- - - 10 Residual Receipts 10
- - 6,600 11 Miscellaneous 11
4,431,875 30,000 11,874,337 Total Revenues
Expenditures
255,610 - 2,157,035 1 Salaries & Benefits 1
193,000 30,000 3,563,140 2 Professional/Contractual Svcs 2
510 - 194,268 3 Materials & Supplies 3
- - 116,310 4 Equipment 4
- - 235,663 5 Utilities 5
- - 106,010 6 Insurance 6
- - 17,600 7 Fixed Charges 7
241,500 - 2,190,000 8 Capital Projects
1,751,675 - 2,006,525 9 Debt Service
2,231,675 - 2,635,195 10 Transfers Out
- - (8,539) 11 Overhead Cost Allocation
4,673,970 30,000 13,213,208 Total Expenditures
Impact to Fund Balance
4,431,875 30,000 11,874,337 Revenues
4,673,970 30,000 13,213,208 Expenditures
(242,095) - (1,338,871) Net - Increase to or (Use of) Fund Balance
FY 2013-14 Proposed Revenue & Expense Summary by Fund
City of Grand Terrace
39
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CHILD CARE
CENTER FUND GENERAL FUND STREET FUND STORM DRAIN
FUND
Revenues
1 Property Tax 1 - 1,348,944 - -
2 Sales Tax 2 - 1,039,703 - -
3 Gas Tax 3 - - - -
4 Licenses, Permits & Fees 4 - 779,400 - -
5 Intergovernmental/Grants 5 - 25,500 - -
6 Charges for Services 6 1,113,360 42,700 - -
7 Fines & Forfeitures 7 - 37,500 - -
8 Use of Money & Property 8 - 28,700 2,040 360
9 Transfers In 9 - - - -
10 Residual Receipts #- - - -
11 Miscellaneous #- 6,600 - -
Total Revenues 1,113,360 3,309,047 2,040 360
Expenditures
1 Salaries & Benefits 1 798,240 921,405 - -
2 Professional/Contractual Svcs 2 22,700 2,782,937 - -
3 Materials & Supplies 3 51,800 125,310 - -
4 Equipment 4 700 15,610 - -
5 Utilities 5 22,100 145,118 - -
6 Insurance 6 - 106,010 - -
7 Fixed Charges 7 4,800 12,800 - -
8 Capital Projects 15,200 15,300 - -
9 Debt Service - 254,850 - -
10 Transfers Out - 91,520 283,000 -
11 Overhead Cost Allocation 198,867 (487,100) 49,284 -
Total Expenditures 1,114,407 3,983,760 332,284 -
Impact to Fund Balance
Revenues 1,113,360 3,309,047 2,040 360
Expenditures 1,114,407 3,983,760 332,284 -
Net - Increase to or (Use of) Fund Balance (1,047) (674,713) (330,244) 360
City of Grand Terrace
FY 2013-14 Proposed Revenue & Expense Detail by Fund and Category
40
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PARK FUND SLESF (AB3229
COPS)
AIR QUALITY
IMPROVEMENT
FUND
GAS TAX FUND
Revenues
- - - - Property Tax
- - - - Sales Tax
- - - 327,670 Gas Tax
- - - - Licenses, Permits & Fees
- 100,000 14,000 - Intergovernmental/Grants
- - - - Charges for Services
- - - - Fines & Forfeitures
1,120 - 260 - Use of Money & Property
- - - 91,520 Transfers In
- - - - Residual Receipts
- - - - Miscellaneous
1,120 100,000 14,260 419,190 Total Revenues
Expenditures
- - - 102,010 Salaries & Benefits
- 99,500 - 106,783 Professional/Contractual Svcs
- - - 528 Materials & Supplies
- - - - Equipment
- - - 64,395 Utilities
- - - - Insurance
- - - - Fixed Charges
15,000 - - - Capital Projects
- - - - Debt Service
- - - 29,000 Transfers Out
2,385 500 - 44,015 Overhead Cost Allocation
17,385 100,000 - 346,732 Total Expenditures
Impact to Fund Balance
1,120 100,000 14,260 419,190 Revenues
17,385 100,000 - 346,732 Expenditures
(16,265) - 14,260 72,458 Net - Increase to or (Use of) Fund Balance
City of Grand Terrace
FY 2013-14 Proposed Revenue & Expense Detail by Fund and Category
41
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17 19 20 21
TRAFFIC
SAFETY FUND
FACILITIES
FUND
MEASURE "I"
FUND
WASTE WATER
DISPOSAL FUND
Revenues
Property Tax - - - -
Sales Tax - - 102,510 -
Gas Tax - - - -
Licenses, Permits & Fees - - - -
Intergovernmental/Grants - - - -
Charges for Services - - - 1,533,060
Fines & Forfeitures 55,700 - - -
Use of Money & Property - 200 510 7,040
Transfers In - - - -
Residual Receipts - - - -
Miscellaneous - - - -
Total Revenues 55,700 200 103,020 1,540,100
Expenditures
Salaries & Benefits - - - 79,770
Professional/Contractual Svcs 50,000 - - 232,870
Materials & Supplies - - - 16,120
Equipment - - - 100,000
Utilities - - - -
Insurance - - - -
Fixed Charges - - - -
Capital Projects - - 48,000 1,182,000
Debt Service - - - -
Transfers Out - - - -
Overhead Cost Allocation 4,640 - 15,605 160,600
Total Expenditures 54,640 - 63,605 1,771,360
Impact to Fund Balance
Revenues 55,700 200 103,020 1,540,100
Expenditures 54,640 - 63,605 1,771,360
Net - Increase to or (Use of) Fund Balance 1,060 200 39,415 (231,260)
City of Grand Terrace
FY 2013-14 Proposed Revenue & Expense Detail by Fund and Category
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CDBG
LNDSCP & LGTG
ASSESSMENT
DIST
S/A RDA
OBLIGATION
RETIREMENT
FUND
S/A CAPITAL
PROJECTS
FUND
Revenues
- 6,415 2,220,000 - Property Tax
- - - - Sales Tax
- - - - Gas Tax
- - - - Licenses, Permits & Fees
40,000 5,650 - - Intergovernmental/Grants
- - - - Charges for Services
- - - - Fines & Forfeitures
- - 10,200 - Use of Money & Property
- - - 450,000 Transfers In
- - - - Residual Receipts
- - - - Miscellaneous
40,000 12,065 2,230,200 450,000 Total Revenues
Expenditures
- - - 255,610 Salaries & Benefits
40,000 5,350 - 193,000 Professional/Contractual Svcs
- - - 510 Materials & Supplies
- - - - Equipment
- 4,050 - - Utilities
- - - - Insurance
- - - - Fixed Charges
- - - - Capital Projects
- - - - Debt Service
- - 2,231,675 - Transfers Out
- 2,665 - - Overhead Cost Allocation
40,000 12,065 2,231,675 449,120 Total Expenditures
Impact to Fund Balance
40,000 12,065 2,230,200 450,000 Revenues
40,000 12,065 2,231,675 449,120 Expenditures
- - (1,475) 880 Net - Increase to or (Use of) Fund Balance
City of Grand Terrace
FY 2013-14 Proposed Revenue & Expense Detail by Fund and Category
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S/A DEBT
SERVICE FUND
S/A CRA
PROJECTS
TRUST
CAPITAL
IMPROVEMENTS
- STREETS
CAPITAL
PROJECTS
FUND
Revenues
Property Tax - - - -
Sales Tax - - - -
Gas Tax - - - -
Licenses, Permits & Fees - - - -
Intergovernmental/Grants - - - 390,000
Charges for Services - - - -
Fines & Forfeitures - - - -
Use of Money & Property - - - -
Transfers In 1,751,675 - 312,000 -
Residual Receipts - - - -
Miscellaneous - - - -
Total Revenues 1,751,675 - 312,000 390,000
Expenditures
Salaries & Benefits - - - -
Professional/Contractual Svcs - - - -
Materials & Supplies - - - -
Equipment - - - -
Utilities - - - -
Insurance - - - -
Fixed Charges - - - -
Capital Projects - 241,500 283,000 390,000
Debt Service 1,751,675 - - -
Transfers Out - - - -
Overhead Cost Allocation - - - -
Total Expenditures 1,751,675 241,500 283,000 390,000
Impact to Fund Balance
Revenues 1,751,675 - 312,000 390,000
Expenditures 1,751,675 241,500 283,000 390,000
Net - Increase to or (Use of) Fund Balance - (241,500) 29,000 -
City of Grand Terrace
FY 2013-14 Proposed Revenue & Expense Detail by Fund and Category
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AUTHORITY TOTAL
Revenues
- 3,575,359 1 Property Tax 1
- 1,142,213 2 Sales Tax 2
- 327,670 3 Gas Tax 3
- 779,400 4 Licenses, Permits & Fees 4
- 575,150 5 Intergovernmental/Grants 5
- 2,689,120 6 Charges for Services 6
- 93,200 7 Fines & Forfeitures 7
- 50,430 8 Use of Money & Property 8
30,000 2,635,195 9 Transfers In 9
- - 10 Residual Receipts 10
- 6,600 11 Miscellaneous 11
30,000 11,874,337 Total Revenues
Expenditures
- 2,157,035 1 Salaries & Benefits 1
30,000 3,563,140 2 Professional/Contractual Svcs 2
- 194,268 3 Materials & Supplies 3
- 116,310 4 Equipment 4
- 235,663 5 Utilities 5
- 106,010 6 Insurance 6
- 17,600 7 Fixed Charges 7
- 2,190,000 8 Capital Projects
- 2,006,525 9 Debt Service
- 2,635,195 10 Transfers Out
- (8,539) 11 Overhead Cost Allocation
30,000 13,213,208 Total Expenditures
Impact to Fund Balance
30,000 11,874,337 Revenues
30,000 13,213,208 Expenditures
- (1,338,871) Net - Increase to or (Use of) Fund Balance
City of Grand Terrace
FY 2013-14 Proposed Revenue & Expense Detail by Fund and Category
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ACCT. NO.AMOUNT
16 GAS TAX FUND 16-800-10 91,520
46 CAPITAL IMPROVEMENTS - STREETS 46-300-15 283,000
46 CAPITAL IMPROVEMENTS - STREETS 46-300-16 29,000
32 S/A CAPITAL PROJECTS FUND 32-800-00 450,000
33 S/A DEBT SERVICE FUND 33-800-00 1,751,675
52 HOUSING AUTHORITY 52-999-00 30,000
TOTAL TRANSFERS IN 2,635,195
ACCT. NO.AMOUNT
10 GENERAL FUND 10-190-999 91,520
11 STREET FUND 11-999-999 283,000
16 GAS TAX FUND 16-900-999 29,000
31 S/A RDA OBLIGATION RETIREMENT FUND 31-999-999 450,000
31 S/A RDA OBLIGATION RETIREMENT FUND 31-999-999 1,751,675
31 S/A RDA OBLIGATION RETIREMENT FUND 31-999-999 30,000
TOTAL TRANSFERS OUT 2,635,195
FUND
CITY OF GRAND TERRACE
TRANSFERS SCHEDULE
FY2013-14
TRANSFERS IN
TRANSFERS OUT
FUND
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Elected and Appointed Offcials
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Councilmembers 5.0 5.0 5.0 5.0 0.00%
2 Planning Commissioners 5.0 5.0 5.0 5.0 0.00%
Total 10.0 10.0 10.0 10.0 0.00%
City Hall
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Accounting Technician 1.0 1.0 1.0 1.0 0.00%
2 Assistant to the City Manager 1.0 1.0 - -
3 Building & Safety Technician II 1.0 1.0 1.0 1.0 0.00%
4 Building & Safety/PW Director 1.0 1.0 - -
5 City Clerk 1.0 1.0 1.0 1.0 0.00%
6 City Manager 1.0 1.0 1.0 1.0 0.00%
7 Code Enforcement Officer (Rental)0.5 - - -
8 Community Development Director - - 1.0 1.0 0.00%
9 Community & Econ. Dev. Director 1.0 1.0 - -
10 Crossing Guards-PT & Sub 0.5 - - -
11 Deputy City Clerk 1.0 - - -
12 Deputy Community Dev Director - - 1.0 1.0 0.00%
13 Finance Director 1.0 1.0 - -
14 Human Resources Technician - 0.5 0.5 0.5 0.00%
15 Maintenance Crew Leader 1.0 1.0 1.0 1.0 0.00%
16 Maintenance Worker 2 2.0 1.0 1.0 1.0 0.00%
17 Maintenance Worker 3 1.0 - - -
18 Management Analyst 2.0 1.0 1.0 1.0 0.00%
19 MIS Specialist 1.0 1.0 1.0 1.0 0.00%
20 Parks & Field Assistant 0.5 - - -
21 Secretary 2.5 1.0 1.0 1.0 0.00%
22 Senior Accounting Technician 1.0 1.0 - -
23 Senior Center Coordinator 0.5 - - -
24 Senior Planner 1.0 1.0 - -
25 Sr. Code Enforcement Officer 1.0 1.0 1.0 1.0 0.00%
Total 23.5 16.5 12.5 12.5 0.00%
Child Care Services
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Child Care Director 1.0 1.0 1.0 1.0 0.00%
2 Assistant Child Care Director 2.0 2.0 2.0 2.0 0.00%
3 Lead Teacher 2.0 2.0 2.0 2.0 0.00%
4 Teacher 15.0 15.0 15.0 15.0 0.00%
5 Teaching Assistant 3.0 3.0 3.0 3.0 0.00%
6 Substitute Teacher (P/T)2.0 2.0 2.0 2.0 0.00%
Total 25.0 25.0 25.0 25.0 0.00%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Summary of Positions
Increase
(Decrease)
over(under)
2012-13
Projected
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2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
Revenues
RProperty Tax 1,389,541 1,382,935 1,252,738 1,348,944 7.68%
RSales Tax 932,246 969,958 1,003,300 1,039,703 3.63%
RLicenses, Permits & Fees 813,860 819,613 793,300 779,400 -1.75%
RIntergovernmental/Grants 66,699 77,814 25,000 25,500 2.00%
RCharges for Services 94,486 53,447 40,000 42,700 6.75%
RFines & Forfeitures 14,925 20,356 36,700 37,500 2.18%
RUse of Money & Property 213,555 399,315 48,130 28,700 -40.37%
RTransfers In 819,235 - - -
RResidual Receipts 300,000 300,000 - -
RMiscellaneous 106,311 7,847 6,500 6,600 1.54%
Total Revenues 4,750,858 4,031,285 3,205,668 3,309,047 3.22%
Expenditures by Department/Program
1City Council 49,977 52,987 53,000 54,025 1.93%
1City Manager 223,199 283,470 242,928 210,650 -13.29%
1City Clerk 190,400 133,467 86,627 95,960 10.77%
1Finance 252,644 283,631 331,400 344,750 4.03%
1City Attorney 63,739 52,203 66,900 70,910 5.99%
1Building & Safety 128,884 123,656 132,177 129,370 -2.12%
1Public Works 183,465 187,980 146,227 175,770 20.20%
1Community Events 32,832 436 - -
1Rental Inspection Program 61,946 - 86,343 103,420 19.78%
1Enforcement Program 135,930 141,531 142,465 160,214 12.46%
1General Government (Non-Dept)406,056 368,498 506,144 663,850 31.16%
1Facilities Maintenance 72,602 110,770 101,800 124,389 22.19%
1Community & Economic Dev 188,518 231,399 197,263 126,344 -35.95%
1Management Information Systems 64,019 60,349 88,780 103,060 16.08%
1Law Enforcement 2,002,574 1,762,956 1,751,317 1,803,690 2.99%
1Parks Maintenance 117,036 111,186 118,005 149,078 26.33%
1National Pollution Discharge & Elimination System (NPDES) 82,032 75,558 86,390 95,150 10.14%
1Storm Drain Maintenance 16,000 (13,078) - 16,000
1Planning Commission 2,331 2,363 2,260 2,260 0.00%
1Historical & Cultural Committee 1,137 685 1,150 1,230 6.96%
1Senior Citizens Program 27,569 26,817 28,800 29,940 3.96%
1Emergency Operations Program 8,658 7,860 9,600 10,800 12.50%
1Capital Projects - - - -
1Overhead Cost Allocation (625,365) (727,325) (487,100) (487,100) 0.00%
Total Expenditures 3,686,183 3,277,399 3,692,476 3,983,760 7.89%
Revenues 4,750,858 4,031,285 3,205,668 3,309,047 3.22%
Expenditures by Department/Program 3,686,183 3,277,399 3,692,476 3,983,760 7.89%
Net (Revenues less Expenditures) 1,064,675 753,886 (486,808) (674,713)
City of Grand Terrace
FY 2013-14 Proposed General Fund Revenue and Expenditure by Department/Program
Increase
(Decrease)
over(under)
2012-13
Projected
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Fund: GENERAL FUND Fund No.:10
Dept: City Council
Program:City Council Program No.: 110
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
9
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Councilmembers 5.0 5.0 5.0 5.0 0.00%
- - - -
Total 5.0 5.0 5.0 5.0 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 45,311$ 49,277$ 48,100$ 49,525$ 2.96%
E E10-2 Professional/Contractual Svcs 3,506 2,690 3,600 3,000 -16.67%
E E10-3 Materials & Supplies 1,160 1,020 1,300 1,500 15.38%
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 49,977$ 52,987$ 53,000$ 54,025$ 1.93%
Represent the City in matters involving governmental affairs and activities;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The City Council is a legislative body of five members elected at large by the citizens of Grand Terrace. Each
member is elected to a four-year term. The City Council provide policy direction with regards to City services. The
City Council also serves as the Board of Directors of the Successor Agency to the Community Redevelopment
Agency of City of Grand Terrace.
Provide political leadership for the City;
Make appointments to various commissions and advisory boards;
Perform fiduciary duties for the benefit of the citizens of Grand Terrace;
Establish priorities and direction for policies regarding City services;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Adopt the City's annual operating and capital budgets.
Conduct public meetings of City agenda;
Serve on the Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace;
Adopt and amend municipal codes and ordinances, and pass resolutions;
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Fund: GENERAL FUND Fund No.:10
Dept: City Manager
Program:City Manager Program No.: 120
Program
Desc:
Program 1
Services:2
3
4
5
6
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 City Manager 1.0 1.0 1.0 1.0 0.00%
2 Human Resources Technician (P/T)- 0.5 0.5 0.5 0.00%
3 Assistant to the City Manager 1.0 1.0 - -
4 Secretary 1.0 - - -
Total 3.0 2.5 1.5 1.5 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 220,005$ 281,210$ 239,728$ 207,090$ -13.61%
E E10-2 Professional/Contractual Svcs 644 569 1,300 620 -52.31%
E E10-3 Materials & Supplies 2,550 1,691 1,900 2,940 54.74%
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 223,199$ 283,470$ 242,928$ 210,650$ -13.29%
Provide leadership in the development, program planning, and coordination of City operations for the purpose of
effectively and efficiently achieving City Council goals and objectives.
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The City Manager's Office, under the direction of the City Council, is responsible for planning, organizing
and evaluating City services and providing management direction to all City departments. It also continually
evaluated the organizational structure of the City as it relates to requirements for effective, efficient, and economical
public service.
Carries out the directives and policies of the City Council
Reviews and presents the City's annual budget to the City Council for consideration and approval.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Represents the City at various regional government agencies.
Ensures that the City Council receives, in a timely manner, information and documentation necessary to make
informed decisions regarding problems and issues facing the community.
Negotiates, administers and implements contracts for the provision of municipal services.
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Fund: GENERAL FUND Fund No.:10
Dept: City Manager
Program:Management Information Systems Program No.: 380
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 MIS Specialist 1.0 1.0 1.0 1.0 0.00%
- - - -
Total 1.0 1.0 1.0 1.0 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 52,479$ 53,535$ 68,580$ 75,970$ 10.78%
E E10-2 Professional/Contractual Svcs 10,993 6,738 19,000 23,590 24.16%
E E10-3 Materials & Supplies - 76 900 1,000 11.11%
E E10-4 Equipment 147 - 300 2,500 733.33%
E E10-5 Utilities 400 - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 64,019$ 60,349$ 88,780$ 103,060$ 16.08%
Maintains, updates and supports GIS;
Supports desktop software;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Provides computer hardware and software support, network coordination and GIS (Geographic Information
Systems) support.
Maintains, updates and supports networks and computers;
Increase
(Decrease)
over(under)
2012-13
Projected
Maintains network security.
Increase
(Decrease)
over(under)
2012-13
Projected
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Fund: GENERAL FUND Fund No.:10
Dept: City Manager
Program:Senior Citizens Program Program No.: 805
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Sr. Center Coordinator - - - -
2 Volunteers
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 1,644$ -$ -$ -$
E E10-2 Professional/Contractual Svcs 1,837 1,704 1,900 2,500 31.58%
E E10-3 Materials & Supplies 693 - - -
E E10-4 Equipment - - - -
E E10-5 Utilities 23,395 25,113 26,900 27,440 2.01%
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 27,569$ 26,817$ 28,800$ 29,940$ 3.96%
Provide information and referral services to the senior citizen population;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The City provides facility and maintenance costs to support activities for the social interaction and health of the local
senior citizen population. These programs are run by dedicated volunteers.
A hot lunch is served each week day to 25-40 individuals by Family Services Association;
Conduct a monthly general meeting and a monthly planning meeting;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Provide recreation and meeting areas for various activities such as crafts, bridge, pinochle, bingo, crime prevention
and citizens patrol board and general meetings;
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Fund: GENERAL FUND Fund No.:10
Dept: City Manager
Program:Emergency Operations Program Program No.: 808
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Volunteers - - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits -$ -$ -$ -$
E E10-2 Professional/Contractual Svcs 1,199 3,826 4,600 3,200 -30.43%
E E10-3 Materials & Supplies 3,845 550 1,800 3,900 116.67%
E E10-4 Equipment 2,610 2,303 2,000 2,500 25.00%
E E10-5 Utilities 1,004 1,181 1,200 1,200 0.00%
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 8,658$ 7,860$ 9,600$ 10,800$ 12.50%
Coordinate activities with the CERT (Citizens Emergency Response Team) Program;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Provides trained and prepared volunteers to assist the City in responding to emergency situations.
Assist City staff with the City's Emergency Operations Plan and Communications System;
Promote an informed public response to emergency situations;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Educate residents on how to protect families and property during an emergency situation.
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Fund: GENERAL FUND Fund No.:10
Dept: City Clerk
Program:City Clerk Program No.: 125
Program
Desc:
Program 1
Services:2
3
4
5
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 City Clerk 1.0 1.0 1.0 1.0 0.00%
2 Deputy City Clerk 1.0 - - -
- - - -
Total 2.0 1.0 1.0 1.0 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 153,598$ 111,173$ 64,527$ 66,190$ 2.58%
E E10-2 Professional/Contractual Svcs 34,309 20,648 20,400 27,120 32.94%
E E10-3 Materials & Supplies 1,994 1,646 1,700 2,140 25.88%
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges 499 - - 510
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 190,400$ 133,467$ 86,627$ 95,960$ 10.77%
Maintains and updates Municipal code books.
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The City Clerk's Office provides the administrative and records management services legally required by California
Government Codes and Grand Terrace Municipal Codes. It also protects and preserves official City records and
oversees the City’s records management program.
Custodian of City records, contracts and agreements.
Prepares, distributes, and posts agenda-related materials and minutes on a timely basis.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Ensures that City residents have the opportunity to elect legally qualified representatives and express their views on
City measures by providing for the efficient and legal conduct of regular and special municipal elections.
Provide continuous updates to the City Council agendas and reports, public hearing notices, election information
and campaign forms, campaign disclosure statements, the Municipal Code, and the calendar of City meetings and
events.
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Fund: GENERAL FUND Fund No.:10
Dept: City Clerk
Program:Historical & Cultural Committee Program No.: 804
Program
Desc:
Program 1
Services:2
3
4
5
6
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Volunteers - - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits -$ -$ -$ -$
E E10-2 Professional/Contractual Svcs - - - -
E E10-3 Materials & Supplies 1,137 685 1,150 1,230 6.96%
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 1,137$ 685$ 1,150$ 1,230$ 6.96%
Make continuing efforts to seek out, select, identify and suitably preserve the historical records of Grand Terrace;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural
activities for the benefit of all citizens in the City.
Adopt rules and policies which will guide them in carrying out their responsibilities;
Enhance all forms of cultural activities and expression in the City and to actively promote them;
Increase
(Decrease)
over(under)
2012-13
Projected
Make reports and recommendations to the City Council as an advisory committee and keep minutes of committee
proceedings;
Conduct an Annual Art Show, County Fair and City Birthday Party;
Search for articles in the newspapers regarding the City of Grand Terrace.
Increase
(Decrease)
over(under)
2012-13
Projected
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Fund: GENERAL FUND Fund No.:10
Dept: City Attorney
Program:City Attorney Program No.: 160
Program
Desc:
Program 1
Services:2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits -$ -$ -$ -$
E E10-2 Professional/Contractual Svcs 63,739 52,203 66,900 70,910 5.99%
E E10-3 Materials & Supplies - - - -
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 63,739$ 52,203$ 66,900$ 70,910$ 5.99%
Defends the City, its officers, and employees in civil litigation.
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The City Attorney’s Office provides a wide range of legal services for City Council, City boards and commissions,
and operating departments. This includes the coordinating and monitoring the investigation, settlement, and
litigation arising out of personal injury claims; defending minor personal injury suits against the City; and handling
minor collection cases on the City’s behalf.
Provides day-to-day legal advice to City officials and employees.
Drafts contracts, opinions, resolutions, and ordinances.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Prosecutes criminal and civil violations of the City’s Municipal Code.
Provides staff support to the City’s administrative code compliance program.
Represents the City in discovery matters initiated by third parties.
Negotiates civil settlements, franchises, and agreements on behalf of the City.
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Fund: GENERAL FUND Fund No.:10
Dept: Community Development
Program:Building & Safety Program No.: 172
Program
Desc:
Program 1
Services:2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Building & Safety Technician II 1.0 1.0 1.0 1.0 0.00%
2 Building & Safety/PW Director 1.0 1.0 - -
- - - -
Total 2.0 2.0 1.0 1.0 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 86,492$ 87,639$ 99,177$ 87,110$ -12.17%
E E10-2 Professional/Contractual Svcs 39,729 33,717 31,900 40,440 26.77%
E E10-3 Materials & Supplies 1,821 1,180 500 1,100 120.00%
E E10-4 Equipment - - - -
E E10-5 Utilities 842 1,120 600 720 20.00%
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 128,884$ 123,656$ 132,177$ 129,370$ -2.12%
Provides plan check services for new and existing residential housing, apartments, lots, splits, tracks and grading
plans.
City of Grand Terrace
FY 2013-14 Proposed Program Detail
This program ensures that all structures built in the City of Grand Terrace meet all acceptable state-mandated laws
and uniform building codes as incorporated into the City's Municipal Code. It also ensures compliance with all
zoning, signage and noise ordinances.
Responsible for code enforcement of building and safety violations.
Responsible for all building inspections and permit issuance.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Provides plan check services for new and existing commercial buildings, site plans, grading plans, tenant
improvements and signage.
Performs all field investigations and construction inspections.
Provides information on building, electrical, plumbing, mechanical and code information.
Maintains records and provides information to county, state and federal agencies on building activity.
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Fund: GENERAL FUND Fund No.:10
Dept: Community Development
Program:Public Works Program No.: 175
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Community Development Director 1.0 1.0 1.0 1.0 0.00%
2 Community & Econ. Dev. Director 1.0 1.0 - -
- - - -
Total 2.0 2.0 1.0 1.0 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 104,094$ 100,939$ 105,327$ 94,190$ -10.57%
E E10-2 Professional/Contractual Svcs 72,571 80,790 36,200 67,560 86.63%
E E10-3 Materials & Supplies 1,666 1,702 1,100 4,000 263.64%
E E10-4 Equipment - - - 5,000
E E10-5 Utilities 758 1,120 800 2,160 170.00%
E E10-6 Insurance - - - -
E E10-7 Fixed Charges 4,376 3,429 2,800 2,860 2.14%
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 183,465$ 187,980$ 146,227$ 175,770$ 20.20%
Review all off-site plans for water, street, sewer and storm drains;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The Public Works Division has the responsibility over City infrastructures of sewer, water, gas, telephone, cable,
and electric systems that fall within the public right of way.
Coordinates plans and permits with utility companies;
Review plans and prepare permits and inspection work for tracts, and major commercial developments;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Maintain all original sewer, water, street improvement, storm drain, tract, parcel maps, record of survey, address
maps, street lighting, signal maps including files for all capital improvement projects;
Prepare plans, specifications and contracts for City infrastructure capital projects;
Coordinates and monitors maintenance alerts;
Interviews and selects engineering firms to prepare cost estimates and contracts to take to the City Council.
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Fund: GENERAL FUND Fund No.:10
Dept: Community Development
Program:Rental Inspection Program Program No.: 185
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Sr. Code Enforcement Officer 1.0 1.0 1.0 1.0 0.00%
2 Code Enforcement Officer 0.5 - - -
3 Secretary 0.5 - - -
- - - -
Total 2.0 1.0 1.0 1.0 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 57,614$ -$ 85,643$ 102,040$ 19.15%
E E10-2 Professional/Contractual Svcs 3,557 - 672 680 1.19%
E E10-3 Materials & Supplies 775 - 28 700 2400.00%
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 61,946$ -$ 86,343$ 103,420$ 19.78%
Annual inspection of apartment rentals for compliance with the municipal code & the Uniform Housing Code.
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The Rental Inspection Program's main purpose is to make sure that single family and multi-family rentals within the
City are maintained in a satisfactory manner, which in turn increases property values and improves public safety.
Annual inspection of single family rentals for compliance with the municipal code & the Uniform Housing Code.
Annual inspection of multi- family rentals for compliance with the municipal code & the Uniform Housing Code.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
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Fund: GENERAL FUND Fund No.:10
Dept: Community Development
Program:Enforcement Program Program No.: 187
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 - - - -
2 - - - -
3 - - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits -$ -$ -$ -$
E E10-2 Professional/Contractual Svcs 135,930 141,531 142,465 160,214 12.46%
E E10-3 Materials & Supplies - - - -
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 135,930$ 141,531$ 142,465$ 160,214$ 12.46%
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To address code violations on public and private properties within the City limits in order to protect the health and
safety of the residents in the community.
The City contracts with the City of San Bernardino Police Department for animal control services.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
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Fund: GENERAL FUND Fund No.:10
Dept: Community Development
Program:Facilities Maintenance Program No.: 195
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 - - - -
2 - - - -
3 - - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits -$ -$ -$ -$
E E10-2 Professional/Contractual Svcs 69,452 81,012 86,200 108,479 25.85%
E E10-3 Materials & Supplies - - - -
E E10-4 Equipment 3,150 29,758 600 610 1.67%
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - 15,000 15,300 2.00%
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 72,602$ 110,770$ 101,800$ 124,389$ 22.19%
Maintain City parks and grounds;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Provide management and administration of in-house and contract maintenance repair services for the Civic Center
and all other City facilities and parks.
Provide day-to-day maintenance operations of the various City facilities;
Oversee a preventive maintenance program, including cleaning services and pest control;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Maintain City-wide trees;
Provide for the maintenance of the Civic Center security system;
Oversee the HVAC service agreement contract;
Provide for custodial, locksmith and security services.
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Fund: GENERAL FUND Fund No.:10
Dept: Community Development
Program:Community & Economic Dev Program No.: 370
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Deputy Comm. Dev. Director 1.0 1.0 1.0 1.0 0.00%
2 Senior Planner 1.0 1.0 - -
3 Management Analyst 1.0 - - -
4 Secretary 1.0 1.0 1.0 1.0 0.00%
Total 4.0 3.0 2.0 2.0 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 181,256$ 228,314$ 194,763$ 123,390$ -36.65%
E E10-2 Professional/Contractual Svcs 4,895 1,138 1,300 1,734 33.38%
E E10-3 Materials & Supplies 2,367 1,947 1,200 1,220 1.67%
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 188,518$ 231,399$ 197,263$ 126,344$ -35.95%
Responsible for implementation and updating of the City General Plan;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Provide planning, economic development, zoning, code enforcement, and development services. Advises,
administers and implements policies established by the Planning Commission and City Council on matters
concerning the orderly growth, and physical and economic development of the City.
Processes development cases and responds to numerous counter and phone inquiries;
Issues environmental clearances, monitors and evaluates project entitlement conditions for S&A, CUP, etc.;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Responsible for implementation and updating of the City Zoning Code and Specific Plans;
Processes zoning and sign code enforcement cases;
Participates in SANBAG's comprehensive transportation plan development;
Participates in Greenhouse Gas Reduction Plan.
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Fund: GENERAL FUND Fund No.:10
Dept: Community Development
Program:Parks Maintenance Program No.: 450
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Parks & Field Assistant 0.5 - - -
2 - - - -
3 - - - -
- - - -
Total 0.5 - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 69,378$ 33,909$ 26,705$ 27,710$ 3.76%
E E10-2 Professional/Contractual Svcs 13,638 35,327 48,800 72,540 48.65%
E E10-3 Materials & Supplies - - - -
E E10-4 Equipment 1,200 - - 5,000
E E10-5 Utilities 32,820 41,950 42,500 43,828 3.12%
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 117,036$ 111,186$ 118,005$ 149,078$ 26.33%
Maintenance of over 300 sprinklers and irrigation controllers;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Parks maintenance, under the direction of the Public Works director is implemented through the Parks
Maintenance Division. The division maintains Richard Rollins Park, Pico Park, the Grand Terrace Senior Center,
Child Care Center, Civic Center/Library Complex and various greenbelt areas.
Daily upkeep of all landscaped parks and parkways at City owned facilities;
Weekly mowing of over 30 acres of park area and the maintenance of 3 acres of landscaping;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Maintenance of the Civic Center/Library, Child Care Center, Senior Center and park support facilities;
Repair and installation of ball field lights, park irrigation and ancillary support functions.
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Fund: GENERAL FUND Fund No.:10
Dept: Community Development
Program:National Pollution Discharge & Elimination System (NPDES)Program No.: 625
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Management Analyst 1.0 1.0 1.0 1.0 0.00%
2 - - - -
3 - - - -
- - - -
Total 1.0 1.0 1.0 1.0 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 61,001$ 42,594$ 39,890$ 47,210$ 18.35%
E E10-2 Professional/Contractual Svcs 492 5,095 9,600 10,200 6.25%
E E10-3 Materials & Supplies 20,539 27,869 36,900 37,740 2.28%
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 82,032$ 75,558$ 86,390$ 95,150$ 10.14%
To provide public information/education and out reach to businesses and residents;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Administer the City's National Pollutant Discharge Elimination System (NPDES) Program in order to comply with th
water discharge requirements of urban storm water, from areas of San Bernardino County within the Santa Ana
Region to waters of the US.
Obtain a permit from the Santa Ana Regional Water Control Board;
Provide an effective storm water management program and ensure that discharge of storm water into the various
drainage channels and washes throughout the City complies with the standards set by the Santa Ana Regional
Water Control Board.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
To enforce a County-wide permit through inspections and education.
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Fund: GENERAL FUND Fund No.:10
Dept: Community Development
Program:Storm Drain Maintenance Program No.: 631
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 - - - -
2 - - - -
3 - - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits -$ -$ -$ -$
E E10-2 Professional/Contractual Svcs 16,000 (13,078) - 16,000
E E10-3 Materials & Supplies - - - -
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 16,000$ (13,078)$ -$ 16,000$
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Maintains the storm drain system.
Clean storm drains per requirements set forth by the County storm water permit;
Video storm drains for maintenance purposes.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
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Fund: GENERAL FUND Fund No.:10
Dept: Community Development
Program:Planning Commission Program No.: 801
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Planning Commissioners 5.0 5.0 5.0 5.0 0.00%
2 - - - -
3 - - - -
- - - -
Total 5.0 5.0 5.0 5.0 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 2,331$ 2,363$ 2,260$ 2,260$ 0.00%
E E10-2 Professional/Contractual Svcs - - - -
E E10-3 Materials & Supplies - - - -
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 2,331$ 2,363$ 2,260$ 2,260$ 0.00%
Develop and maintain a General Plan;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The Planning Commission is an Advisory Body to the City Council as approved by State Government Code, and set
in the Municipal Code and general procedures. The Planning Commission also serves as the Architectural Review
Board and Board of Appeals on Code Enforcement, Planning , Building and Fire issues.
To adopt rules and policies which will guide the commission in carrying out their responsibilities;
Issue legally binding decisions and determine conditions of approval on Planning projects within the City;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Develop and maintain the City Zoning Code;
Develop such specific plans as maybe necessary or desirable.
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Fund: GENERAL FUND Fund No.:10
Dept: Finance
Program:Finance Program No.: 140
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Finance Director 1.0 1.0 - -
2 Senior Accounting Technician 1.0 1.0 - -
3 Accounting Technician 1.0 1.0 1.0 1.0 0.00%
- - - -
Total 3.0 3.0 1.0 1.0 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits 197,177$ 215,683$ 155,925$ 38,720$ -75.17%
E E10-2 Professional/Contractual Svcs 51,484 64,654 170,875 301,330 76.35%
E E10-3 Materials & Supplies 2,555 1,866 3,200 3,270 2.19%
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges 1,428 1,428 1,400 1,430 2.14%
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 252,644$ 283,631$ 331,400$ 344,750$ 4.03%
Responsible for all financial related reporting to management and the City Council;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The Finance Department is responsible for all financial transactions of City business and provides various support
services to other City departments. These services include financial reporting, budget coordination, financial
reporting, cash management, payroll, accounts payable, business licensing, cashiering and debt administration.
Coordinate the preparation of the City-wide budget and develop and administer the adopted budget;
Maintain the City's financial records and coordinate the annual financial City audits;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Issue business licenses to various businesses within the City, as well as to contractors outside the City;
Responsible for daily cash management, including cash receipting and accounts receivable;
Process purchase orders and perform the accounts payable and payroll functions;
Maintain the investment portfolio;
Handle the administration of all City debts.
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Fund: GENERAL FUND Fund No.:10
Dept: Public Safety
Program:Law Enforcement Program No.: 410
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 - - - -
2 - - - -
3 - - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits -$ -$ -$ -$
E E10-2 Professional/Contractual Svcs 1,985,126 1,762,956 1,735,697 1,803,690 3.92%
E E10-3 Materials & Supplies - - - -
E E10-4 Equipment 17,448 - 15,620 - -100.00%
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation - - - -
Total 2,002,574$ 1,762,956$ 1,751,317$ 1,803,690$ 2.99%
Provide traffic enforcement services;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The City contracts with the San Bernardino County Sheriff's Department to provide law enforcement services.
Provide patrol services;
Provide detective services;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Provide Sheriff's Service Specialist services (Crime Prevention, Citizens on Patrol, community programs);
Provide emergency back up and specialized law enforcement resources;
Provide access to various sheriff's special units as needed.
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Fund: GENERAL FUND Fund No.:10
Dept: General Government
Program:General Government (Non-Dept)Program No.: 190
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 - - - -
2 - - - -
3 - - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits -$ -$ -$ -$
E E10-2 Professional/Contractual Svcs 152,008 58,448 66,800 69,130 3.49%
E E10-3 Materials & Supplies 20,582 62,803 57,500 64,570 12.30%
E E10-4 Equipment - - - -
E E10-5 Utilities 63,357 56,399 68,400 69,770 2.00%
E E10-6 Insurance 123,975 109,500 90,400 106,010 17.27%
E E10-7 Fixed Charges 7,197 7,163 4,100 8,000 95.12%
E E10-8 Capital Projects - - - -
E E10-9 Debt Service 101 101 127,424 254,850 100.00%
E E10-10 Transfers Out 38,836 74,084 91,520 91,520 0.00%
E E10-11 Overhead Cost Allocation - - - -
Total 406,056$ 368,498$ 506,144$ 663,850$ 31.16%
Copy machine costs/maintenance/supplies;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Non- departmental is comprised of services used by all departments which are not directly chargeable to any
specific department and includes various general expenditures not attributable to any program.
Postage and mailing for all City correspondence;
Grants;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
General utilities;
City membership due in regional bodies (SANBAG, SCAG, League of California Cities);
Liability and Worker's Comp Insurance;
Administrative fees;
Expenditures shared citywide or not assigned to any department.
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Fund: GENERAL FUND Fund No.:10
Dept: General Government
Program:General Government (Non-Dept)Program No.: 999
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 - - - -
2 - - - -
3 - - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E10-1 Salaries & Benefits -$ -$ -$ -$
E E10-2 Professional/Contractual Svcs - - - -
E E10-3 Materials & Supplies - - - -
E E10-4 Equipment - - - -
E E10-5 Utilities - - - -
E E10-6 Insurance - - - -
E E10-7 Fixed Charges - - - -
E E10-8 Capital Projects - - - -
E E10-9 Debt Service - - - -
E E10-10 Transfers Out - - - -
E E10-11 Overhead Cost Allocation (625,365) (727,325) (487,100) (487,100) 0.00%
Total (625,365)$ (727,325)$ (487,100)$ (487,100)$ 0.00%
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Account for the overhead cost allocation of City departments and various other cost centers/programs.
Record calculated overhead costs chargeable to various departments and programs as established in the
approved budget, using a reasonably equitable basis for the allocation of costs.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
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Special Revenue Funds
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Fund: CHILD CARE FUND Fund No.:09
Dept: Child Care
Program:Child Care Services Program No.: 440
Program
Desc:
Program 1
Services:2
3
4
5
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Child Care Director 1.0 1.0 1.0 1.0 0.00%
2 Assistant Child Care Director 2.0 2.0 2.0 2.0 0.00%
3 Lead Teacher 2.0 2.0 2.0 2.0 0.00%
4 Teacher 15.0 15.0 15.0 15.0 0.00%
5 Teaching Assistant 3.0 3.0 3.0 3.0 0.00%
6 Substitute Teacher (P/T)2.0 2.0 2.0 2.0 0.00%
Total 25.0 25.0 25.0 25.0 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E09-1 Salaries & Benefits 747,270$ 727,520$ 762,275$ 798,240$ 4.72%
E E09-2 Professional/Contractual Svcs 23,146 27,467 22,000 22,700 3.18%
E E09-3 Materials & Supplies 51,983 53,791 49,644 51,800 4.34%
E E09-4 Equipment 556 1,531 700 700 0.00%
E E09-5 Utilities 22,049 21,437 21,700 22,100 1.84%
E E09-6 Insurance - - - -
E E09-7 Fixed Charges - 3,200 3,200 4,800 50.00%
E E09-8 Capital Projects - 34,457 - 15,200
E E09-9 Debt Service - - - -
E E09-10 Transfers Out - - - -
E E09-11 Overhead Cost Allocation 149,686 213,252 198,867 198,867 0.00%
Total 994,690$ 1,082,655$ 1,058,386$ 1,114,407$ 5.29%
Winter Day Camp is offered for 2 weeks during the holiday season;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The Child Care Services program of the City is a fully licensed child care program operated by experienced child
care educators. The program provides a structured environment for physical, intellectual, and social development
of the child.
Before and After School child care programs for children attending Kindergarten through 6th grades;
Off Track Programs provided for elementary school children in the area when schools are not in session;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Year- round all day child care program are provided for newborn to 5 year-old children;
Tiny tot Program operates for three hours daily at the Community Center/Lion's Club.
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Fund: STREET FUND Fund No.:11
Dept: General Government
Program:General Government (Non-Dept)Program No.: 999
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E11-1 Salaries & Benefits -$ -$ -$ -$
E E11-2 Professional/Contractual Svcs - - - -
E E11-3 Materials & Supplies - - - -
E E11-4 Equipment - - - -
E E11-5 Utilities - - - -
E E11-6 Insurance - - - -
E E11-7 Fixed Charges - - - -
E E11-8 Capital Projects - - - -
E E11-9 Debt Service - - - -
E E11-10 Transfers Out - - - 283,000
E E11-11 Overhead Cost Allocation 13,746 17,012 49,284 49,284 0.00%
Total 13,746$ 17,012$ 49,284$ 332,284$ 574.22%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Provide funds for traffic signal construction;
Provide funds for major street improvements;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Established as a special revenue fund to account for the collection of arterial improvement and traffic signal
development fees. Fees are derived exclusively from new development. State grant funds for traffic congestion
relief (AB2928) have also been recorded in this fund. funds are transferred to the Capital Projects - Streets for
street improvements.
Supplement Gas Tax revenues;
Provide Street Capital Improvement funds;
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Fund: PARK FUND Fund No.:13
Dept: Community Development
Program:Park Projects Program No.: 445
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E13-1 Salaries & Benefits -$ -$ -$ -$
E E13-2 Professional/Contractual Svcs - - - -
E E13-3 Materials & Supplies - - - -
E E13-4 Equipment - - - -
E E13-5 Utilities - - - -
E E13-6 Insurance - - - -
E E13-7 Fixed Charges - - - -
E E13-8 Capital Projects - - - 15,000
E E13-9 Debt Service - - - -
E E13-10 Transfers Out - - - -
E E13-11 Overhead Cost Allocation - 2,716 2,385 2,385 0.00%
Total -$ 2,716$ 2,385$ 17,385$ 628.93%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Park Development Fund is a special revenue fund established by City Ordinance. Fees are set under Municipal
Code 4.80.010, B for Capital Improvement and Maintenance Fees. Funds are to be used for capital improvements
and major maintenance of City parks. Fees are derived exclusively from development.
Capital improvement of parks;
Major improvements/repairs of existing parks;
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Fund: SLESF (AB3229 COPS)Fund No.:14
Dept: Public Safety
Program:COPs Projects Program No.: 411
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E14-1 Salaries & Benefits -$ -$ -$ -$
E E14-2 Professional/Contractual Svcs 99,595 100,000 99,000 99,500 0.51%
E E14-3 Materials & Supplies - - - -
E E14-4 Equipment - - - -
E E14-5 Utilities - - - -
E E14-6 Insurance - - - -
E E14-7 Fixed Charges - - - -
E E14-8 Capital Projects - - - -
E E14-9 Debt Service - - - -
E E14-10 Transfers Out - - - -
E E14-11 Overhead Cost Allocation 500 500 500 500 0.00%
Total 100,095$ 100,500$ 99,500$ 100,000$ 0.50%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Community service programs.
Citizen's Patrol Liaison;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Assembly Bill - AB3229 established a COPS Program (Citizen's Option for Public Safety) for local agencies. Funds
are used for "front line" law enforcement or crime prevention activities. Money must supplement not supplant
existing funding. This State funding requires an appropriation each fiscal year, The City is required to report its
appropriations and actual expenditures to a county oversight committee consisting of law enforcement and local
government officials.
Sheriff Special Services Officer;
One General Law 40 hour patrol car;
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Fund: AIR QUALITY IMPROVEMENT FUND Fund No.:15
Dept: Community Development
Program:Air Quality Fund Program No.: 500
Program
Desc:
Program 1
Services:2
3
4
5
6
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E15-1 Salaries & Benefits 673$ -$ -$ -$
E E15-2 Professional/Contractual Svcs - 5,775 - -
E E15-3 Materials & Supplies - - - -
E E15-4 Equipment 31,876 - - -
E E15-5 Utilities - - - -
E E15-6 Insurance - - - -
E E15-7 Fixed Charges - - - -
E E15-8 Capital Projects - - - -
E E15-9 Debt Service - - - -
E E15-10 Transfers Out - - - -
E E15-11 Overhead Cost Allocation 1,627 (927) - -
Total 34,176$ 4,848$ -$ -$
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Promote air quality improvement to City residents and businesses;
Provide periodic reports to AQMD on City Air Quality programs.
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Air Quality Improvement Fund is a special revenue fund to account for fees received from the California Department
of Motor Vehicles (DMV). Its expenditure is legally restricted to air quality improvement. The City of Grand Terrace
has adopted Ordinance No 135, Mobile Source Air Pollution Ordinance to support projects and programs that
reduce air pollution from motor vehicles in order to be eligible to receive AB2766 Subvention funds.
Monitor and implement General Plan objectives related to air quality;
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Fund: GAS TAX FUND Fund No.:16
Dept: Community Development
Program:Public Works Program No.: 175
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Maintenance Crew Leader 1.0 1.0 1.0 1.0 0.00%
2 Maintenance Worker 2 2.0 1.0 1.0 1.0 0.00%
3 Maintenance Worker 3 1.0 - - -
- - - -
Total 4.0 2.0 2.0 2.0 0.00%
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E16-1 Salaries & Benefits 150,440$ 100,816$ 95,817$ 102,010$ 6.46%
E E16-2 Professional/Contractual Svcs - - - -
E E16-3 Materials & Supplies - - - -
E E16-4 Equipment - - - -
E E16-5 Utilities - - - -
E E16-6 Insurance - - - -
E E16-7 Fixed Charges - - - -
E E16-8 Capital Projects - - - -
E E16-9 Debt Service - - - -
E E16-10 Transfers Out - - - -
E E16-11 Overhead Cost Allocation 43,514 33,864 44,015 44,015 0.00%
Total 193,954$ 134,680$ 139,832$ 146,025$ 4.43%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Gas Tax is a special revenue fund used to account for the receipt of gas tax revenues and expenditures, as
restricted by Streets and Highways Code Section 2106, 2107, and 2107.5. Consumers are levied a gasoline tax of
$.18 per gallon. The City receives an apportionment of approximately 13% ($0.24) on a per capita basis.
Prepare, review and process staff reports related to public works issues and concerns;
Administer programs and projects funded by Gas Tax monies.
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Fund: GAS TAX FUND Fund No.:16
Dept: Community Development
Program:Street & Signal Lighting Program No.: 510
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E16-1 Salaries & Benefits -$ -$ -$ -$
E E16-2 Professional/Contractual Svcs 10,062 19,521 29,421 30,010 2.00%
E E16-3 Materials & Supplies - - - -
E E16-4 Equipment - - - -
E E16-5 Utilities 76,300 72,657 63,133 64,395 2.00%
E E16-6 Insurance - - - -
E E16-7 Fixed Charges - - - -
E E16-8 Capital Projects - - - -
E E16-9 Debt Service - - - -
E E16-10 Transfers Out - - - -
E E16-11 Overhead Cost Allocation - - - -
Total 86,362$ 92,178$ 92,554$ 94,405$ 2.00%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
This program is responsible for the maintenance and improvements of street lights and traffic signals.
Provide for energy costs for street lights and traffic signals;
Provide for traffic signal maintenance costs.
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Fund: GAS TAX FUND Fund No.:16
Dept: Community Development
Program:Road Maintenance Program No.: 900
Program
Desc:
Program 1 Street sweeping;
Services:2 Architectural barrier removal;
3 Weed control;
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E16-1 Salaries & Benefits -$ -$ -$ -$
E E16-2 Professional/Contractual Svcs 71,577 99,000 75,268 76,773 2.00%
E E16-3 Materials & Supplies 538 631 518 528 2.00%
E E16-4 Equipment - - - -
E E16-5 Utilities - - - -
E E16-6 Insurance - - - -
E E16-7 Fixed Charges - - - -
E E16-8 Capital Projects - - - -
E E16-9 Debt Service - - - -
E E16-10 Transfers Out - 50,000 29,000 29,000 0.00%
E E16-11 Overhead Cost Allocation - - - -
Total 72,115$ 149,631$ 104,786$ 106,301$ 1.45%
City of Grand Terrace
FY 2013-14 Proposed Program Detail
This program is responsible for the maintenance of streets and roads in the City.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
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Fund: TRAFFIC SAFETY FUND Fund No.:17
Dept: Community Development
Program:Road Safety Program No.: 900
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E17-1 Salaries & Benefits -$ -$ -$ -$
E E17-2 Professional/Contractual Svcs 54,950 36,820 30,000 50,000 66.67%
E E17-3 Materials & Supplies - - - -
E E17-4 Equipment - - - -
E E17-5 Utilities - - - -
E E17-6 Insurance - - - -
E E17-7 Fixed Charges - - - -
E E17-8 Capital Projects - - - -
E E17-9 Debt Service - - - -
E E17-10 Transfers Out - - - -
E E17-11 Overhead Cost Allocation 4,525 3,312 4,640 4,640 0.00%
Total 59,475$ 40,132$ 34,640$ 54,640$ 57.74%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Traffic Safety fund is a special revenue fund that receives revenue from 50% of all fines and forfeitures of bail
related to misdemeanors in the Vehicle Code of the City (Section 1463, Penal Code). Expenditures are restricted
to: (V.C. section 4220) - traffic control devices, traffic law enforcement supplies and equipment, construction and
improvement of public streets, bridges and culverts, maybe also be used for crossing guards.
Overlay/Sealing of streets;
Patching of street roads for the safety of the residents;
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Fund: TRAFFIC SAFETY FUND Fund No.:17
Dept: Community Development
Program:School Crossing Guard Program No.: 910
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
1 Crossing Guards - PT & Sub 0.5 - - -
- - - -
- - - -
- - - -
Total 0.5 - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E17-1 Salaries & Benefits 8,455$ 1,420$ -$ -$
E E17-2 Professional/Contractual Svcs - - - -
E E17-3 Materials & Supplies - - - -
E E17-4 Equipment - - - -
E E17-5 Utilities - - - -
E E17-6 Insurance - - - -
E E17-7 Fixed Charges - - - -
E E17-8 Capital Projects - - - -
E E17-9 Debt Service - - - -
E E17-10 Transfers Out - - - -
E E17-11 Overhead Cost Allocation - - - -
Total 8,455$ 1,420$ -$ -$
City of Grand Terrace
FY 2013-14 Proposed Program Detail
This program covers the use of crossing guards.
Part-time crossing guard services at Grand Terrace Elementary School - Vivienda Avenue crosswalk, reimbursed
by school district.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
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Fund: MEASURE "I" FUND Fund No.:20
Dept: Community Development
Program:Intersections Program No.: 200
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E20-1 Salaries & Benefits -$ -$ -$ -$
E E20-2 Professional/Contractual Svcs - - - -
E E20-3 Materials & Supplies - - - -
E E20-4 Equipment - - - -
E E20-5 Utilities - - - -
E E20-6 Insurance - - - -
E E20-7 Fixed Charges - - - -
E E20-8 Capital Projects 70,000 - - 48,000
E E20-9 Debt Service - - - -
E E20-10 Transfers Out - - - -
E E20-11 Overhead Cost Allocation 32,746 24,072 15,605 15,605 0.00%
Total 102,746$ 24,072$ 15,605$ 63,605$ 307.59%
Major repairs and improvements of City streets;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Measure I is a special revenue fund that provides funding for road improvement and traffic management programs.
One half of one percent (.50%) addition was added to the Sales Tax rate in San Bernardino County in 1989 (current
rate including .50% is 8.00%). Revenues are disbursed from the San Bernardino Transportation Authority. City is
required to adopt a resolution approving a five year Capital Improvement plan, which is developed and implemente
by the Public Works Department.
Street overlay/ sealing contract;
Street patching;
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Provide funding for transportation/ traffic management projects.
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Fund: CDBG Fund No.:22
Dept: Community Development
Program:Community Dev Block Grant (CDBG)Program No.: 425
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E22-1 Salaries & Benefits -$ -$ -$ -$
E E22-2 Professional/Contractual Svcs - 4,825 7,579 40,000 427.78%
E E22-3 Materials & Supplies - - - -
E E22-4 Equipment - - - -
E E22-5 Utilities - - - -
E E22-6 Insurance - - - -
E E22-7 Fixed Charges - - - -
E E22-8 Capital Projects 7,550 45,342 177 - -100.00%
E E22-9 Debt Service - - - -
E E22-10 Transfers Out - - - -
E E22-11 Overhead Cost Allocation - - - -
Total 7,550$ 50,167$ 7,756$ 40,000$ 415.74%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Daily inspections of CDBG grant area.
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The federal Housing and Community Act of 1974, as amended, created the Community Development Block Grant
(CDBG) program to return federal funds to local communities in order to implement a wide range of community
development activities directed toward neighborhood revitalization, economic development, and the provision of
improved community facilities and services.
Address code violations on public and private property;
Respond to citizen complaints within the Community Development Block Grant (CDBG) area in order to protect the
health & safety of the residents.
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Fund: LNDSCP & LGTG ASSESSMENT DIST Fund No.:26
Dept: Community Development
Program:Terrace Pines Assessment District Program No.: 600
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E26-1 Salaries & Benefits 10,992$ 2,748$ -$ -$
E E26-2 Professional/Contractual Svcs 1,581 1,887 1,800 3,700 105.56%
E E26-3 Materials & Supplies - - - -
E E26-4 Equipment - - - -
E E26-5 Utilities 1,708 1,787 2,113 2,200 4.10%
E E26-6 Insurance - - - -
E E26-7 Fixed Charges - - - -
E E26-8 Capital Projects - - - -
E E26-9 Debt Service - - - -
E E26-10 Transfers Out - - - -
E E26-11 Overhead Cost Allocation - - - -
Total 14,281$ 6,422$ 3,913$ 5,900$ 50.77%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Properly maintain landscaped areas within the assessment district.
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Monitor city-maintained landscaping and street lighting within the Terrace Pines Assessment District and insure that
they are properly maintained.
Assure safe vehicular traffic by keeping street lights within the Terrace Pines Assessment District properly lit;
Respond to service requests from residents and promptly report problems and lighting- related issues in the
assessment district to Southern California Edison;
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Fund: LNDSCP & LGTG ASSESSMENT DIST Fund No.:26
Dept: Community Development
Program:Tract 14471 Pico & Oriole Program No.: 601
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E26-1 Salaries & Benefits 5,497$ 2,748$ -$ -$
E E26-2 Professional/Contractual Svcs 1,793 1,689 - 1,550
E E26-3 Materials & Supplies - - - -
E E26-4 Equipment - - - -
E E26-5 Utilities 766 829 781 1,000 28.10%
E E26-6 Insurance - - - -
E E26-7 Fixed Charges - - - -
E E26-8 Capital Projects - - - -
E E26-9 Debt Service - - - -
E E26-10 Transfers Out - - - -
E E26-11 Overhead Cost Allocation - - - -
Total 8,056$ 5,266$ 781$ 2,550$ 226.66%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Properly maintain landscaped areas within the assessment district.
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Monitor city-maintained landscaping and street lighting within Tract 14471- Pico & Oriole area and insure that they
are properly maintained.
Assure safe vehicular traffic by keeping street lights within Tract 14471 - Pico & Oriole area properly lit;
Respond to service requests from residents and promptly report problems and lighting- related issues in the
assessment district to Southern California Edison;
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Fund: LNDSCP & LGTG ASSESSMENT DIST Fund No.:26
Dept: Community Development
Program:Forrest City - Phase 2 Program No.: 602
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E26-1 Salaries & Benefits -$ -$ -$ -$
E E26-2 Professional/Contractual Svcs - 143 - 100
E E26-3 Materials & Supplies - - - -
E E26-4 Equipment - - - -
E E26-5 Utilities 697 697 587 850 44.71%
E E26-6 Insurance - - - -
E E26-7 Fixed Charges - - - -
E E26-8 Capital Projects - - - -
E E26-9 Debt Service - - - -
E E26-10 Transfers Out - - - -
E E26-11 Overhead Cost Allocation - - - -
Total 697$ 840$ 587$ 950$ 61.74%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Properly maintain landscaped areas within the assessment district.
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Monitor city-maintained landscaping and street lighting within the Forrest City- Phase 2 assessment district area
and insure that they are properly maintained.
Assure safe vehicular traffic by keeping street lights within Forrest City- Phase 2 area properly lit;
Respond to service requests from residents and promptly report problems and lighting- related issues in the
assessment district area to Southern California Edison;
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Fund: LNDSCP & LGTG ASSESSMENT DIST Fund No.:26
Dept: General Government
Program:General Government (Non-Dept)Program No.: 999
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E26-1 Salaries & Benefits -$ -$ -$ -$
E E26-2 Professional/Contractual Svcs - - - -
E E26-3 Materials & Supplies - - - -
E E26-4 Equipment - - - -
E E26-5 Utilities - - - -
E E26-6 Insurance - - - -
E E26-7 Fixed Charges - - - -
E E26-8 Capital Projects - - - -
E E26-9 Debt Service - - - -
E E26-10 Transfers Out - - - -
E E26-11 Overhead Cost Allocation 3,752 1,112 3,883 2,665 -31.37%
Total 3,752$ 1,112$ 3,883$ 2,665$ -31.37%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To account for the fund's portion of general government services (overhead cost allocation).
Overhead cost allocation expenditures.
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Capital Project Funds
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Fund: CAPITAL IMPROVEMENTS - STREETS Fund No.:46
Dept: Community Development
Program:Street Projects Program No.: 900
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E46-1 Salaries & Benefits -$ -$ -$ -$
E E46-2 Professional/Contractual Svcs - - - -
E E46-3 Materials & Supplies - - - -
E E46-4 Equipment - - - -
E E46-5 Utilities - - - -
E E46-6 Insurance - - - -
E E46-7 Fixed Charges - - - -
E E46-8 Capital Projects 396,687 210,702 2,600 283,000 10784.62%
E E46-9 Debt Service - - - -
E E46-10 Transfers Out - - - -
E E46-11 Overhead Cost Allocation - - - -
Total 396,687$ 210,702$ 2,600$ 283,000$ 10784.62%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Capital Projects fund used to account for financial resources utilized to construct major capital street projects.
Repaving of De Berry Street.
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Fund: CAP.PRJ. BARTON/COLTON BRIDGE Fund No.:47
Dept: General Government
Program:Street Projects - Barton/Colton Bridge Program No.: 400
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E47-1 Salaries & Benefits -$ -$ -$ -$
E E47-2 Professional/Contractual Svcs 26,583 3,718 - -
E E47-3 Materials & Supplies - - - -
E E47-4 Equipment - - - -
E E47-5 Utilities - - - -
E E47-6 Insurance - - - -
E E47-7 Fixed Charges - - - -
E E47-8 Capital Projects - - - -
E E47-9 Debt Service - - - -
E E47-10 Transfers Out - - - -
E E47-11 Overhead Cost Allocation - - - -
Total 26,583$ 3,718$ -$ -$
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Capital Improvement Fund for the joint project of the City of Colton and the City of Grand Terrace Barton Road
Bridge seismic replacement project.
Account for the Barton Road Bridge seismic replacement project.
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Fund: CAPITAL PROJECTS FUND Fund No.:48
Dept: Community Development
Program:Grand Terrace Fitness Park Program No.: 600
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E48-1 Salaries & Benefits -$ -$ -$ -$
E E48-2 Professional/Contractual Svcs - - - -
E E48-3 Materials & Supplies - - - -
E E48-4 Equipment - - - -
E E48-5 Utilities - - - -
E E48-6 Insurance - - - -
E E48-7 Fixed Charges - - - -
E E48-8 Capital Projects - 707,977 669,843 390,000 -41.78%
E E48-9 Debt Service - - - -
E E48-10 Transfers Out - - - -
E E48-11 Overhead Cost Allocation - - - -
Total -$ 707,977$ 669,843$ 390,000$ -41.78%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The City of Grand Terrace was awarded approximately $2,300,000 in state grant funding for the design and
construction of a park on the west side of town.
Complete the construction of Grand Terrace Fitness Park project;
Track revenues and expenditures of state grant parks project, Grant Terrace Fitness Park.
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Fund: CAPITAL PROJECT BOND PROCEEDS Fund No.:50
Dept: Community Development
Program:Michigan Street Design & Right of Way Program No.: 900
Program
Desc:
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E50-1 Salaries & Benefits -$ -$ -$ -$
E E50-2 Professional/Contractual Svcs - - - -
E E50-3 Materials & Supplies - - - -
E E50-4 Equipment - - - -
E E50-5 Utilities - - - -
E E50-6 Insurance - - - -
E E50-7 Fixed Charges - - - -
E E50-8 Capital Projects - 188,505 198,010 - -100.00%
E E50-9 Debt Service - - - -
E E50-10 Transfers Out - - - -
E E50-11 Overhead Cost Allocation - - - -
Total -$ 188,505$ 198,010$ -$ -100.00%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Restricted bond proceeds from the 2011 tax allocation bonds is the source of funding for the Michigan Street
Design & Right of Way (ROW) capital projects. Bond projects must be named in the bond tax certificate as well as
approved by the Successor Agency to the Community Redevelopment Agency of the City of Moreno Valley.
Complete the Design & Right of Way (ROW) for the Michigan Street capital project.
Program
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Fund: WASTE WATER DISPOSAL FUND Fund No.:21
Dept: Finance
Program:Finance Program No.: 140
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E21-1 Salaries & Benefits -$ -$ -$ -$
E E21-2 Professional/Contractual Svcs 7,958 5,035 - -
E E21-3 Materials & Supplies - - - -
E E21-4 Equipment - - - -
E E21-5 Utilities - - - -
E E21-6 Insurance - - - -
E E21-7 Fixed Charges - - - -
E E21-8 Capital Projects - - - -
E E21-9 Debt Service - - - -
E E21-10 Transfers Out - - - -
E E21-11 Overhead Cost Allocation - - - -
Total 7,958$ 5,035$ -$ -$
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Waste Water Disposal was established to account for the revenue and expenditure involved in the treatment of
wastewater transmitted to the Colton Treatment Plant. Revenues include service fees and capital improvement fees
charged for connections.
Account for finance related professional services related to waste water disposal efforts.
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Fund: WASTE WATER DISPOSAL FUND Fund No.:21
Dept: Community Development
Program:Public Works Program No.: 175
Program
Desc:
Program
1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E21-1 Salaries & Benefits 78,601$ 60,400$ 54,200$ 59,530$ 9.83%
E E21-2 Professional/Contractual Svcs 277 29,312 45,840 61,750 34.71%
E E21-3 Materials & Supplies 74 - - -
E E21-4 Equipment - - - -
E E21-5 Utilities - - - -
E E21-6 Insurance - - - -
E E21-7 Fixed Charges - - - -
E E21-8 Capital Projects - - - -
E E21-9 Debt Service - - - -
E E21-10 Transfers Out - - - -
E E21-11 Overhead Cost Allocation - - - -
Total 78,952$ 89,712$ 100,040$ 121,280$ 21.23%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Waste Water Disposal was established to account for the revenue and expenditure involved in the treatment of
wastewater transmitted to the Colton Treatment Plant. Revenues include service fees and capital improvement fees
charged for connections.
Account for salaries and wages of City employees assigned to perform services relating to waste water treatment
disposal, including overtime, Medicare/FICA, employee & retirement benefit plans, health insurance and worker's
compensation.
Account for other contractual and professional services related to waste water disposal.
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Fund: WASTE WATER DISPOSAL FUND Fund No.:21
Dept: Community Development
Program:Line Maintenance Program No.: 573
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E21-1 Salaries & Benefits -$ -$ -$ -$
E E21-2 Professional/Contractual Svcs 101,589 115,285 133,600 157,620 17.98%
E E21-3 Materials & Supplies - - - -
E E21-4 Equipment 800 - - 100,000
E E21-5 Utilities - - - -
E E21-6 Insurance - - - -
E E21-7 Fixed Charges - - - -
E E21-8 Capital Projects - - - -
E E21-9 Debt Service - - - -
E E21-10 Transfers Out - - - -
E E21-11 Overhead Cost Allocation - - - -
Total 102,389$ 115,285$ 133,600$ 257,620$ 92.83%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
Lab testing.
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Waste Water Disposal was established to account for the revenue and expenditure involved in the treatment of
wastewater transmitted to the Colton Treatment Plant. Revenues include service fees and capital improvement fees
charged for connections.
Sewer rodding/maintenance;
Video inspection of pipes;
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Fund: WASTE WATER DISPOSAL FUND Fund No.:21
Dept: Community Development
Program:National Pollution Discharge & Elimination System (NPDES)Program No.: 625
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E21-1 Salaries & Benefits -$ 18,671$ 17,600$ 20,240$ 15.00%
E E21-2 Professional/Contractual Svcs - 2,184 - 3,300
E E21-3 Materials & Supplies - 11,880 15,800 16,120 2.03%
E E21-4 Equipment - - - -
E E21-5 Utilities - - - -
E E21-6 Insurance - - - -
E E21-7 Fixed Charges - - - -
E E21-8 Capital Projects - - - -
E E21-9 Debt Service - - - -
E E21-10 Transfers Out - - - -
E E21-11 Overhead Cost Allocation - - - -
Total -$ 32,735$ 33,400$ 39,660$ 18.74%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
To enforce a County-wide permit through inspections and education.
To provide public information/education and out reach to businesses and residents;
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Administer the City's National Pollutant Discharge Elimination System (NPDES) Program in order to comply with th
water discharge requirements of urban storm water, from areas of San Bernardino County within the Santa Ana
Region to waters of the US.
Obtain a permit from the Santa Ana Regional Water Control Board;
Provide an effective storm water management program and ensure that discharge of storm water into the various
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Fund: WASTE WATER DISPOSAL FUND Fund No.:21
Dept: Community Development
Program:Wastewater Disp - GT Program No.: 572
Program
Desc:
Program 1
Services:
2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E21-1 Salaries & Benefits -$ -$ -$ -$
E E21-2 Professional/Contractual Svcs 14,795 9,448 25,000 10,200 -59.20%
E E21-3 Materials & Supplies - - - -
E E21-4 Equipment - - - -
E E21-5 Utilities - - - -
E E21-6 Insurance - - - -
E E21-7 Fixed Charges - - - -
E E21-8 Capital Projects - - - -
E E21-9 Debt Service - - - -
E E21-10 Transfers Out - - - -
E E21-11 Overhead Cost Allocation - - - -
Total 14,795$ 9,448$ 25,000$ 10,200$ -59.20%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Waste Water Disposal was established to account for the revenue and expenditure involved in the treatment of
wastewater transmitted to the Colton Treatment Plant. Revenues include service fees and capital improvement fees
charged for connections. Effective 10/01/99 billing was outsourced to Riverside Highland Water Company.
Process user fees collected by Riverside Highland Water Company for the City;
Account for payments made by the City to Riverside Highland Water Company for billing services and the
processing of liens for delinquent accounts.
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Fund: WASTE WATER DISPOSAL FUND Fund No.:21
Dept: Community Development
Program:Wastewater Disp - Colton Program No.: 570
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E21-1 Salaries & Benefits -$ -$ -$ -$
E E21-2 Professional/Contractual Svcs - - - -
E E21-3 Materials & Supplies - - - -
E E21-4 Equipment - - - -
E E21-5 Utilities - - - -
E E21-6 Insurance - - - -
E E21-7 Fixed Charges - - - -
E E21-8 Capital Projects 1,193,540 1,185,731 1,182,000 1,182,000 0.00%
E E21-9 Debt Service - - - -
E E21-10 Transfers Out - - - -
E E21-11 Overhead Cost Allocation - - - -
Total 1,193,540$ 1,185,731$ 1,182,000$ 1,182,000$ 0.00%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
The City contracts with the City of Colton for wastewater disposal services. This fund was established to account for
the revenues and expenditures involved in the treatment of wastewater transmitted to the Colton Treatment Plant.
Revenues include service fees and capital improvement fees charged for connections.
Calculation of user fees due to the City of Colton for wastewater transmitted to the Colton Treatment Plant;
Accounts for payments to the City of Colton for waste water treatment.
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Fund: WASTE WATER DISPOSAL FUND Fund No.:21
Dept: General Government
Program:General Government (Non-Dept)Program No.: 999
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E21-1 Salaries & Benefits -$ -$ -$ -$
E E21-2 Professional/Contractual Svcs - - - -
E E21-3 Materials & Supplies - - - -
E E21-4 Equipment - - - -
E E21-5 Utilities - - - -
E E21-6 Insurance - - - -
E E21-7 Fixed Charges - - - -
E E21-8 Capital Projects - - - -
E E21-9 Debt Service - - - -
E E21-10 Transfers Out - - - -
E E21-11 Overhead Cost Allocation 107,939 131,440 157,448 160,600 2.00%
Total 107,939$ 131,440$ 157,448$ 160,600$ 2.00%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
This program accounts for the fund's share of general government services (overhead cost allocation).
Account for the share waste water disposal fund in the City-wide annual cost allocation.
99
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100
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Successor Agency
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Fund: S/A RDA OBLIGATION RETIREMENT FUND Fund No.:31
Dept: General Government
Program:General Government (Non-Dept)Program No.: 999
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E31-1 Salaries & Benefits -$ -$ -$ -$
E E31-2 Professional/Contractual Svcs - - - -
E E31-3 Materials & Supplies - - - -
E E31-4 Equipment - - - -
E E31-5 Utilities - - - -
E E31-6 Insurance - - - -
E E31-7 Fixed Charges - - - -
E E31-8 Capital Projects - - - -
E E31-9 Debt Service - - - -
E E31-10 Transfers Out - - 920,000 2,231,675 142.57%
E E31-11 Overhead Cost Allocation - - - -
Total -$ -$ 920,000$ 2,231,675$ 142.57%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
All property tax increments received from the County of San Bernardino for redevelopment enforceable obligations
are deposited in Fund 31. Resources received into this fund are from the Redevelopment Property Tax Trust Fund
(RPTTF). Funds are then transferred to Successor Agency capital and debt service funds.
Account for RPTTF monies received from the County of San Bernardino for enforceable obligations.
101
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Fund: S/A CAPITAL PROJECTS FUND Fund No.:32
Dept: Community Development
Program:General & Administration Program No.: 200
Program
Desc:
1
2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E32-2 1 Salaries & Benefits 259,576$ 135,653$ 249,285$ 255,610$ 2.54%
E E32-2 2 Professional/Contractual Svcs 177,864 34,884 80,000 193,000 141.25%
E E32-2 3 Materials & Supplies 61 149 500 510 2.00%
E E32-2 4 Equipment - - - -
E E32-2 5 Utilities - - - -
E E32-2 6 Insurance - - - -
E E32-2 7 Fixed Charges - - - -
E E32-2 8 Capital Projects - - - -
E E32-2 9 Debt Service 527,891 - - -
E E32-210 Transfers Out - - - -
E E32-211 Overhead Cost Allocation - - - -
Total 965,392$ 170,686$ 329,785$ 449,120$ 36.19%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To account for financial resources for the construction of major capital projects funded by the Successor Agency
to the Community Redevelopment Agency of the City of Grand Terrace.
Allocate salaries and wages of general and administrative staff in connection with the acquisition and/or the
construction of capital projects, including Medicare/FICA, retirement plan, health insurance and workers
compensation insurance
Account for other charges for contractual and professional services relating to capital projects of the Successor
Agency to the Community Redevelopment Agency of the City of Grand Terrace.
Program
Services:
102
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Fund: S/A CAPITAL PROJECTS FUND Fund No.:32
Dept: Community Development
Program:Community & Economic Dev Program No.: 370
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E32-1 Salaries & Benefits 147,228$ 39,740$ 580$ -$ -100.00%
E E32-2 Professional/Contractual Svcs 1,843 6,410 20,000 - -100.00%
E E32-3 Materials & Supplies 10,800 - - -
E E32-4 Equipment - - - -
E E32-5 Utilities - - - -
E E32-6 Insurance - - - -
E E32-7 Fixed Charges - - - -
E E32-8 Capital Projects - - - -
E E32-9 Debt Service - - - -
E E32-10 Transfers Out - - - -
E E32-11 Overhead Cost Allocation - - - -
Total 159,871$ 46,150$ 20,580$ -$ -100.00%
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To account for financial resources for the construction of major capital projects funded by the Successor Agency to
the Community Redevelopment Agency of the City of Grand Terrace.
Allocate salaries and wages of CEDD staff in connection with the acquisition and/or the construction of capital
projects, including Medicare/FICA, retirement plan, health insurance and workers compensation insurance.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
103
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Fund: S/A CAPITAL PROJECTS FUND Fund No.:32
Dept: Community Development
Program:Capital Projects Program No.: 600
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E32-1 Salaries & Benefits 7,365$ -$ -$ -$
E E32-2 Professional/Contractual Svcs - 375,000 - -
E E32-3 Materials & Supplies - - - -
E E32-4 Equipment - - - -
E E32-5 Utilities - - - -
E E32-6 Insurance - - - -
E E32-7 Fixed Charges - - - -
E E32-8 Capital Projects 1,279,243 19,617 445 - -100.00%
E E32-9 Debt Service - - - -
E E32-10 Transfers Out - - - -
E E32-11 Overhead Cost Allocation - - - -
Total 1,286,608$ 394,617$ 445$ -$ -100.00%
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To account for financial resources for the acquisition or construction of major capital projects funded by the
Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace.
Record all related charges and costs associated with various approved capital project construction and other asset
acquisitions.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
104
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Fund: S/A CAPITAL PROJECTS FUND Fund No.:32
Dept: General Government
Program:General Government (Non-Dept)Program No.: 999
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E32-1 Salaries & Benefits -$ -$ -$ -$
E E32-2 Professional/Contractual Svcs - - - -
E E32-3 Materials & Supplies - - - -
E E32-4 Equipment - - - -
E E32-5 Utilities - - - -
E E32-6 Insurance - - - -
E E32-7 Fixed Charges - - - -
E E32-8 Capital Projects - - - -
E E32-9 Debt Service - - - -
E E32-10 Transfers Out 2,075,307 188,505 198,010 - -100.00%
E E32-11 Overhead Cost Allocation 121,767 30,284 1,650,496 - -100.00%
Total 2,197,074$ 218,789$ 1,848,506$ -$ -100.00%
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To account for financial resources for the acquisition or construction of major capital projects funded by the
Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace.
Record pertinent transfers in/out and overhead cost allocations relating to major capital projects being funded by
the Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
105
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Fund: S/A DEBT SERVICE FUND Fund No.:33
Dept: Finance
Program:Finance Program No.: 140
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E33-1 Salaries & Benefits -$ -$ -$ -$
E E33-2 Professional/Contractual Svcs 49,978 3,875 40,000 - -100.00%
E E33-3 Materials & Supplies - - - -
E E33-4 Equipment - - - -
E E33-5 Utilities - - - -
E E33-6 Insurance - - - -
E E33-7 Fixed Charges - - - -
E E33-8 Capital Projects - - - -
E E33-9 Debt Service - - - -
E E33-10 Transfers Out - - - -
E E33-11 Overhead Cost Allocation - - - -
Total 49,978$ 3,875$ 40,000$ -$ -100.00%
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To account for the accumulation of resources for, and the payment of various long term debt principal and interest
obligations, including all related professional services and other expenditures of the Successor Agency to the
Community Redevelopment Agency of the City of Grand Terrace.
Record charges for various professional services provided to ensure the continued accumulation of resources for
debt service, and the proper management of debt service obligations.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
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Fund: S/A DEBT SERVICE FUND Fund No.:33
Dept: General Government
Program:Debt Service Program No.: 300
Program
Desc:
Program 1
Services:2
3
4
5
6
7
8
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E33-1 Salaries & Benefits -$ -$ -$ -$
E E33-2 Professional/Contractual Svcs 75,985 - - -
E E33-3 Materials & Supplies - - - -
E E33-4 Equipment - - - -
E E33-5 Utilities - - - -
E E33-6 Insurance - - - -
E E33-7 Fixed Charges - - - -
E E33-8 Capital Projects - - - -
E E33-9 Debt Service 2,093,581 1,256,310 3,838,529 1,751,675 -54.37%
E E33-10 Transfers Out 526,510 - - -
E E33-11 Overhead Cost Allocation - - - -
Total 2,696,076$ 1,256,310$ 3,838,529$ 1,751,675$ -54.37%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To account for the accumulation of resources for, and the payment of various long term debt principal and interest
obligations, including all related professional services and other expenditures of the Successor Agency to the
Community Redevelopment Agency of the City of Grand Terrace.
Record all the payments made for various scheduled principal and interest payments relating to long-term loans
and other obligations of the Successor Agency;
Ensure that all debt service obligations of the successor agency are paid for in a timely manner.
107
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Fund: S/A DEBT SERVICE FUND Fund No.:33
Dept: General Government
Program:Other Expenditures Program No.: 400
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E33-1 Salaries & Benefits -$ -$ -$ -$
E E33-2 Professional/Contractual Svcs 2,262,609 1,357,122 - -
E E33-3 Materials & Supplies - - - -
E E33-4 Equipment - - - -
E E33-5 Utilities - - - -
E E33-6 Insurance - - - -
E E33-7 Fixed Charges - - - -
E E33-8 Capital Projects - - - -
E E33-9 Debt Service - - - -
E E33-10 Transfers Out - - - -
E E33-11 Overhead Cost Allocation 146,450 117,189 - -
Total 2,409,059$ 1,474,311$ -$ -$
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To account for the accumulation of resources for, and the payment of various long term debt principal and interest
obligations, including all related professional services and other expenditures of the Successor Agency to the
Community Redevelopment Agency of the City of Grand Terrace.
Record pass-through expenditures of the Successor Agency.
108
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Fund: S/A CRA PROJECTS TRUST Fund No.:37
Dept: Community Development
Program:Capital Projects - Stater Bros.Program No.: 600
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E37-1 Salaries & Benefits -$ -$ -$ -$
E E37-2 Professional/Contractual Svcs - - - -
E E37-3 Materials & Supplies - - - -
E E37-4 Equipment - - - -
E E37-5 Utilities - - - -
E E37-6 Insurance - - - -
E E37-7 Fixed Charges - - - -
E E37-8 Capital Projects - 163,125 - 241,500
E E37-9 Debt Service - - - -
E E37-10 Transfers Out - - - -
E E37-11 Overhead Cost Allocation - - - -
Total -$ 163,125$ -$ 241,500$
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
Record commitment of obligations to redevelopment or economic development agreements for the Successor
Agency to the Community Redevelopment Agency of the City of Grand Terrace.
Account for the financial economic development agreement with Stater Bros in 2011.
109
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Trust Fund
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Fund: HOUSING AUTHORITY Fund No.:52
Dept: Finance
Program:Finance Program No.: 140
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E52-1 Salaries & Benefits -$ -$ -$ -$
E E52-2 Professional/Contractual Svcs 2,954 2,866 6,000 - -100.00%
E E52-3 Materials & Supplies - - - -
E E52-4 Equipment - - - -
E E52-5 Utilities - - - -
E E52-6 Insurance - - - -
E E52-7 Fixed Charges - - - -
E E52-8 Capital Projects - - - -
E E52-9 Debt Service - - - -
E E52-10 Transfers Out - - - -
E E52-11 Overhead Cost Allocation (887) 9,039 - -
Total 2,067$ 11,905$ 6,000$ -$ -100.00%
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To develop, administer and implement low & moderate income housing programs and projects in order to expand
affordable housing opportunities in the Redevelopment area of the City.
Record charges for various professional services provided to the City in relation to the low and moderate income
housing program of the Housing Authority.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
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Fund: HOUSING AUTHORITY Fund No.:52
Dept: General Government
Program:Other Expenditures Program No.: 400
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E52-1 Salaries & Benefits 133,633$ 66,109$ -$ -$
E E52-2 Professional/Contractual Svcs 20,236 - 228,092 30,000 -86.85%
E E52-3 Materials & Supplies 60 - - -
E E52-4 Equipment - - - -
E E52-5 Utilities 1,029 - - -
E E52-6 Insurance - - - -
E E52-7 Fixed Charges - - - -
E E52-8 Capital Projects - - - -
E E52-9 Debt Service - - - -
E E52-10 Transfers Out - - - -
E E52-11 Overhead Cost Allocation (887) 9,039 - -
Total 154,071$ 75,148$ 228,092$ 30,000$ -86.85%
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To develop, administer and implement low & moderate income housing programs and projects in order to expand
affordable housing opportunities in the Redevelopment area of the City.
Allocate salaries and wages of City staff connected with the administration of low and moderate income housing
Program of the Housing Authority, including Medicare/FICA, retirement plan, health insurance and workers
compensation insurance.
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
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Fund: HOUSING AUTHORITY Fund No.:52
Dept: Community Development
Program:Housing Authority Program No.: 700
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E52-1 Salaries & Benefits -$ -$ -$ -$
E E52-2 Professional/Contractual Svcs - - - -
E E52-3 Materials & Supplies - - - -
E E52-4 Equipment - - - -
E E52-5 Utilities - - - -
E E52-6 Insurance - - - -
E E52-7 Fixed Charges - - - -
E E52-8 Capital Projects 132,180 147 100 - -100.00%
E E52-9 Debt Service - - - -
E E52-10 Transfers Out 300,000 300,000 - -
E E52-11 Overhead Cost Allocation (887) 9,039 - -
Total 431,293$ 309,186$ 100$ -$ -100.00%
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To develop, administer and implement low & moderate income housing programs and projects in order to expand
affordable housing opportunities in the Redevelopment area of the City.
Record costs associated with housing programs and projects.
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Fund: HOUSING AUTHORITY Fund No.:52
Dept: Community Development
Program:Project Area - Code Enforcement Program No.: 800
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E52-1 Salaries & Benefits 29,983$ 16,410$ -$ -$
E E52-2 Professional/Contractual Svcs 3,993 940 - -
E E52-3 Materials & Supplies 1,466 1,525 - -
E E52-4 Equipment - - - -
E E52-5 Utilities - - - -
E E52-6 Insurance - - - -
E E52-7 Fixed Charges - - - -
E E52-8 Capital Projects - - - -
E E52-9 Debt Service - - - -
E E52-10 Transfers Out - - - -
E E52-11 Overhead Cost Allocation - - - -
Total 35,442$ 18,875$ -$ -$
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To develop, administer and implement low & moderate income housing programs and projects in order to expand
affordable housing opportunities in the Redevelopment area of the City.
Record costs associated with code enforcement related efforts in the Redevelopment area of the community.
114
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Fund: HOUSING AUTHORITY Fund No.:52
Dept: General Government
Program:General Government (Non-Dept)Program No.: 999
Program
Desc:
Program
Services:1
2
3
4
5
6
7
Position Summary (before direct labor and overhead cost allocation distribution)
Position 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
- - - -
- - - -
- - - -
- - - -
Total - - - -
Expenditure Summary
Expenditure Category 2010-11 2011-12 2012-13 2013-14
Actuals Actuals Projected Proposed
E E52-1 Salaries & Benefits -$ -$ -$ -$
E E52-2 Professional/Contractual Svcs - - - -
E E52-3 Materials & Supplies - - - -
E E52-4 Equipment - - - -
E E52-5 Utilities - - - -
E E52-6 Insurance - - - -
E E52-7 Fixed Charges - - - -
E E52-8 Capital Projects - - - -
E E52-9 Debt Service - - - -
E E52-10 Transfers Out 619,301 - - -
E E52-11 Overhead Cost Allocation (887) 9,039 - -
Total 618,414$ 9,039$ -$ -$
Increase
(Decrease)
over(under)
2012-13
Projected
Increase
(Decrease)
over(under)
2012-13
Projected
City of Grand Terrace
FY 2013-14 Proposed Program Detail
To develop, administer and implement low & moderate income housing programs and projects in order to expand
affordable housing opportunities in the Redevelopment area of the City.
Record the housing program's share of the City-wide cost allocation.
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Debt Service
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City of Grand Terrace
Debt Service Obligations and Schedules
The Successor Agency to the Community Redevelopment Agency of City of Grand
Terrace issued tax allocation bonds for the purpose of financing public improvement projects in
the Project Area on June 14, 2011 as follows:
2011A Tax Allocation Bonds (2011A TABs)
Purpose: To finance public improvement projects pursuant to
the Agency’s Redevelopment Plan.
Maturity Date: September 1, 2013
Original Principal Amount: $15,175,000
July 1, 2013, Principal Outstanding: $14,915,000
Interest Rate: 4.823% (average)
2011B Taxable Tax Allocation Bonds (2011B TABs)
Purpose: To acquire land for resale and development in the
Project Area.
Maturity Date: September 1, 2013
Original Principal Amount: $5,650,000
July 1, 2013, Principal Outstanding: $5,430,000
Interest Rate: 7.371% (average)
The Successor Agency to the Community Redevelopment Agency of City of Grand
Terrace is responsible for the TABs debt service payments using funds received from the
Redevelopment Property Tax Trust fund (RPTTF) held by the San Bernardino County Auditor-
Controller.
The following page shows the amortization schedules for both bond issues.
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Annual Debt Service Payment Schedules
2011 A Tax Allocation Bonds 2011B Tax Allocation Bonds
Fiscal Principal Interest Total Principal Interest Total
Year
2011 - 177,712 177,712 - 88,475 88,475
2012 260,000 841,795 1,101,795 220,000 419,090 639,090
2013 280,000 836,595 1,116,595 235,000 403,470 638,470
2014 285,000 828,195 1,113,195 255,000 386,785 641,785
2015 295,000 819,645 1,114,645 270,000 368,680 638,680
2016 310,000 807,845 1,117,845 290,000 349,510 639,510
2017 320,000 795,445 1,115,445 310,000 328,920 638,920
2018 330,000 783,445 1,113,445 335,000 306,910 641,910
2019 340,000 769,915 1,109,915 360,000 283,125 643,125
2020 360,000 755,040 1,115,040 385,000 257,565 642,565
2021 380,000 736,680 1,116,680 410,000 230,230 640,230
2022 400,000 717,300 1,117,300 440,000 198,660 638,660
2023 420,000 696,900 1,116,900 475,000 164,780 639,780
2024 440,000 671,700 1,111,700 515,000 128,205 643,205
2025 465,000 645,300 1,110,300 555,000 88,550 643,550
2026 495,000 617,400 1,112,400 595,000 45,815 640,815
2027 1,165,000 587,700 1,752,700 - - -
2028 1,240,000 517,800 1,757,800 - - -
2029 1,310,000 443,400 1,753,400 - - -
2030 1,390,000 364,800 1,754,800 - - -
2031 1,475,000 281,400 1,756,400 - - -
2032 1,560,000 192,900 1,752,900 - - -
2033 1,655,000 99,300 1,754,300 - - -
$15,175,000
$13,988,212
$29,163,212
$5,650,000
$4,048,770
$9,698,770
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Five-Year Forecast
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2013-14 2014-15 2015-16 2016-17 2017-18
Proposed Projected Projected Projected Projected
Revenues
R Property Tax 1,348,944 1,376,000 1,403,400 1,431,400 1,459,900
R Sales Tax 1,039,703 1,031,737 1,008,772 1,041,684 1,141,684
R Licenses, Permits & Fees 779,400 794,800 800,400 806,000 830,300
RIntergovernmental/Grants 25,500 26,000 26,500 27,000 27,500
R Charges for Services 42,700 42,180 42,045 33,739 31,475
R Fines & Forfeitures 37,500 38,300 39,100 39,900 40,800
R Use of Money & Property 28,700 29,300 29,900 30,500 31,100
RMiscellaneous 6,600 6,700 6,800 6,900 7,000
Total Revenues 3,309,047 3,345,017 3,356,917 3,417,123 3,569,759
Expenditures by Department
1 City Council 54,025 55,465 56,975 58,565 60,225
1 City Manager 210,650 210,210 210,440 213,980 216,840
1 City Clerk 95,960 108,810 96,423 112,940 99,890
1Finance 344,750 351,360 358,780 366,040 373,330
1 City Attorney 70,910 72,330 73,770 75,250 76,750
1 Building & Safety 129,370 132,099 134,415 138,067 139,510
1 Public Works 175,770 179,360 242,580 187,150 189,500
1 Rental Inspection Program 103,420 104,500 107,400 109,540 111,360
1 Enforcement Program 160,214 163,430 166,690 170,020 173,420
1 General Government (Non-Dept)663,850 669,200 674,660 680,220 685,900
1 Facilities Maintenance 124,389 126,870 129,410 132,000 134,630
1 Community & Economic Dev 126,344 127,550 131,000 133,480 135,600
1 Management Information Systems 103,060 104,470 107,220 109,430 111,430
1 Law Enforcement 1,803,690 1,874,380 1,947,880 2,024,280 2,103,710
1 Parks Maintenance 149,078 151,800 155,050 158,150 161,230
1 National Pollution Discharge & Elimination System (NPDES)95,150 96,560 98,810 100,710 102,510
1 Storm Drain Maintenance 16,000 16,320 16,650 16,980 17,320
1 Planning Commission 2,260 2,260 2,260 2,260 2,260
1 Historical & Cultural Committee 1,230 1,260 1,290 1,320 1,350
1 Senior Citizens Program 29,940 30,540 31,150 31,770 32,400
1 Emergency Operations Program 10,800 11,010 11,220 11,430 11,660
1 Overhead Cost Allocation (487,100) (487,100) (487,100) (487,100) (487,100)
Total Expenditures 3,983,760 4,102,684 4,266,973 4,346,482 4,453,725
Revenues 3,309,047 3,345,017 3,356,917 3,417,123 3,569,759
Expenditures by Department 3,983,760 4,102,684 4,266,973 4,346,482 4,453,725
Net (Revenues less Expenditures)(674,713) (757,667) (910,056) (929,359) (883,966)
City of Grand Terrace
General Fund Five-Year Forecast
120
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GENERAL FUND
2013-14 2014-15 2015-16 2016-17 2017-18
Revenue 3,309,047 3,345,017 3,356,917 3,417,123 3,569,759
Expense 3,983,760 4,102,684 4,266,973 4,346,482 4,453,725
Net (674,713) (757,667) (910,056) (929,359) (883,966)
Revenue
Expense -
300,000
600,000
900,000
1,200,000
1,500,000
1,800,000
2,100,000
2,400,000
2,700,000
3,000,000
3,300,000
3,600,000
3,900,000
4,200,000
4,500,000
2013-14 2014-15 2015-16 2016-17 2017-18
City of Grand Terrace
General Fund Five-year Forecast
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2013-14 2014-15 2015-16 2016-17 2017-18
Proposed Projected Projected Projected Projected
Revenues
R Charges for Services 1,113,360 1,113,360 1,113,360 1,113,360 1,113,360
RMiscellaneous - - - - -
Total Revenues 1,113,360 1,113,360 1,113,360 1,113,360 1,113,360
Expenditures
0 Salaries & Benefits 798,240 805,620 828,120 844,030 857,430
0 Materials & Supplies 51,800 52,700 53,700 54,700 55,700
0 Professional/Contractual Svcs 22,700 24,400 23,500 25,200 24,300
0Utilities 22,100 22,500 22,900 23,300 23,700
0 Fixed Charges 4,800 4,800 4,800 4,800 4,800
0Equipment 700 700 700 700 700
0 Capital Projects 15,200 6,700 10,500 4,200 22,000
0 Overhead Cost Allocation 198,867 198,867 198,867 198,867 198,867
Total Expenditures 1,114,407 1,116,287 1,143,087 1,155,797 1,187,497
Revenues 1,113,360 1,113,360 1,113,360 1,113,360 1,113,360
Expenditures 1,114,407 1,116,287 1,143,087 1,155,797 1,187,497
Net (Revenues less Expenditures)(1,047) (2,927) (29,727) (42,437) (74,137)
City of Grand Terrace
Child Care Fund Five-Year Forecast
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CHILD CARE FUND
2013-14 2014-15 2015-16 2016-17 2017-18
Revenue 1,113,360 1,113,360 1,113,360 1,113,360 1,113,360
Expense 1,114,407 1,116,287 1,143,087 1,155,797 1,187,497
Net (1,047) (2,927) (29,727) (42,437) (74,137)
Revenue
Expense 400,000
470,000
540,000
610,000
680,000
750,000
820,000
890,000
960,000
1,030,000
1,100,000
1,170,000
1,240,000
1,310,000
1,380,000
2013-14 2014-15 2015-16 2016-17 2017-18
City of Grand Terrace
Child Care Fund Five-year Forecast
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2013-14 2014-15 2015-16 2016-17 2017-18
Proposed Projected Projected Projected Projected
Revenues
R Property Tax - - - - -
R Licenses, Permits & Fees - - - - -
R Charges for Services 1,533,060 1,563,720 1,594,990 1,626,890 1,659,430
R Fines & Forfeitures - - - - -
R Use of Money & Property 7,040 7,180 7,320 7,470 7,620
R Transfers In - - - - -
RMiscellaneous - - - - -
Total Revenues 1,540,100 1,570,900 1,602,310 1,634,360 1,667,050
Expenditures by Department
2 Public Works 121,280 123,120 126,030 128,530 130,880
2 Wastewater Disp - Colton 1,182,000 1,182,000 1,182,000 1,182,000 1,182,000
2 Wastewater Disp - GT 10,200 10,400 10,610 10,820 11,040
2 Line Maintenance 257,620 262,770 268,030 273,380 278,840
2 National Pollution Discharge & Elimination System (NPDES)39,660 40,310 41,330 42,220 43,070
2 General Government (Non-Dept)160,600 163,810 167,090 170,430 173,840
1 Capital Projects - - - - -
Total Expenditures 1,771,360 1,782,410 1,795,090 1,807,380 1,819,670
Revenues 1,540,100 1,570,900 1,602,310 1,634,360 1,667,050
Expenditures by Department 1,771,360 1,782,410 1,795,090 1,807,380 1,819,670
Net (Revenues less Expenditures)(231,260) (211,510) (192,780) (173,020) (152,620)
City of Grand Terrace
Waste Water Disposal Fund Five-Year Forecast
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WASTE WATER DISPOSAL FUND
2013-14 2014-15 2015-16 2016-17 2017-18
Revenue 1,540,100 1,570,900 1,602,310 1,634,360 1,667,050
Expense 1,771,360 1,782,410 1,795,090 1,807,380 1,819,670
Net (231,260) (211,510) (192,780) (173,020) (152,620)
Revenue
Expense -
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400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
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2,000,000
2013-14 2014-15 2015-16 2016-17 2017-18
City of Grand Terrace
Waste Water Disposal Fund Five-year Forecast
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2013-14 2014-15 2015-16 2016-17 2017-18
Proposed Projected Projected Projected Projected
Revenues
R Property Tax - - - - -
R Sales Tax - - - - -
R Gas Tax 327,670 327,670 327,670 327,670 327,670
R Licenses, Permits & Fees - - - - -
R Fines & Forfeitures - - - - -
RMiscellaneous - - - - -
Total Revenues 419,190 419,190 419,190 419,190 419,190
Expenditures
1 Salaries & Benefits 102,010 102,580 104,850 106,370 107,600
1 Materials & Supplies 528 539 550 561 572
1 Professional/Contractual Svcs 106,783 108,919 111,097 113,319 115,585
1Utilities 64,395 65,683 66,997 68,337 69,704
1Equipment - - - - -
1 Capital Projects - - - - -
1 Overhead Cost Allocation 44,015 44,015 44,015 44,015 44,015
Total Expenditures 317,732 321,736 327,509 332,601 337,476
Revenues 419,190 419,190 419,190 419,190 419,190
Expenditures 317,732 321,736 327,509 332,601 337,476
Net (Revenues less Expenditures)101,458 97,454 91,681 86,589 81,714
City of Grand Terrace
Gas Tax Fund Five-Year Forecast
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GAS TAX FUND
2013-14 2014-15 2015-16 2016-17 2017-18
Revenue 419,190 419,190 419,190 419,190 419,190
Expense 317,732 321,736 327,509 332,601 337,476
Net 101,458 97,454 91,681 86,589 81,714
Revenue
Expense -
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
2013-14 2014-15 2015-16 2016-17 2017-18
City of Grand Terrace
Gas Tax Fund Five-year Forecast
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Appendices
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City of Grand Terrace
Glossary of Acronyms
ARC
Annual Required Contribution
CalPERS
California Public Employees Retirement System
CDBG
Community Development Block Grant
CERT
Community Emergency Response Team
COLA
Cost of Living Adjustment
CPI
Consumer Price Index
CPI-U
Consumer Price Index for All Urban Consumers
COPS Grant
Citizen Option for Public Safety Grant
CRA
Community Redevelopment Agency
CSD
Community Services District
CSMFO
California Society of Municipal Finance Officers
CUP
Conditional Use Permit
DIF
Development Impact Fees
DOF
Department of Finance
DDR
Due Diligence Review
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City of Grand Terrace
Glossary of Acronyms (continued)
DMV
Department of Motor Vehicles
EECBG
Energy Efficiency Conservation Block Grant
EOC
Emergency Operations Center Program
EOPS
Enforceable Obligation Payment Schedule
ERAF
Educational Revenue Augmentation Fund
FTE
Full-Time Equivalents
FY
Fiscal Year
GAAP
Generally Accepted Accounting Procedures
GAAS
Generally Accepted Auditing Standard
GFOA
Government Finance Officers Association
LAFCO
Local Agency Formation Commission
MIS
Management Information Systems
NPDES
National Pollutant Discharge Elimination System
O/H
Overhead Cost Allocation
PEMHCA
Public Employees’ Medical and Hospital and Care Act
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City of Grand Terrace
Glossary of Acronyms (continued)
ROPS
Recognized Obligation Payment Schedule
ROW
Right of Way
RPTTF
Redevelopment Property Tax Trust Fund
S/A
Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace
S&A Review
Site and Architectural Review
SANBAG
San Bernardino Associated Governments
SCAG
Southern California Association of Governments
SCAQMD
Southern California Air Quality Management District
SERAF
Supplemental Educational Revenue Augmentation Fund
SLESF
Supplemental Law Enforcement Services Fund
TABs
Tax Allocation Bonds
UUT
Utility Users’ Tax
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City of Grand Terrace
Glossary of Terms
Air Quality Subvention Revenue
Beginning in 1991, a surcharge was added to this area's vehicle registration fees to help
fund air pollution control efforts. This surcharge consists of a $4 per vehicle state fee and
an additional $1 per vehicle District-wide fee. The $1 fee and 30% of the $4 fee from
vehicles registered in our four counties goes to the AQMD to be used for Mobile source
programs such as those promoting ridesharing and developing clean fuels. Forty percent
of the $4 fee goes directly to cities for air quality improvements involving mobile sources.
Grants for programs intended to reduce vehicle emissions are available on a competitive
basis subject to funds.
Budget
A spending guideline adopted by the governing body of an organization by which
achieves that promotes and achieves the individual and specific goals and purpose of
the organization.
Budgetary Accounting
A method of accounting in which the planned amounts and actual amounts spent and
received are both included in the accounts, so that you can see at any time how much of
the planned amount remains.
City
The City of Grand Terrace is a general law city and municipal corporation formed under
the laws of the State of California.
Expenditures
Actual payment of cash or cash-equivalent for goods or services, or a charge against
available funds in settlement of an obligation as evidenced by an invoice, receipt,
voucher, or other such document.
Expenditures Accounts
Expenditure accounts are generally among the type of expenditures. Generally the types
of expenditures are segregated between Salaries and benefit accounts; Maintenance
and Operations accounts and Capital and Non-recurring accounts.
Fund Accounting
Fund accounting is an accounting system emphasizing accountability rather than
profitability, used by non-profit organizations and governments. In this system, a fund is
a self-balancing set of accounts, segregated for specific purposes in accordance with
laws and regulations or special restrictions and limitations.
Fund Balance
Fund balance is defined as the difference between the assets and liabilities of a fund.
Fund balance is terminology that is applicable to “fund level” reporting of individual
Governmental funds and is based on the modified accrual basis of accounting. It is used
as a measure of the amount available to budget or spend in the future.
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City of Grand Terrace
Glossary of Terms (continued)
GAAP
Accounting Principle termed Generally Accepted Accounting Principles - Recognized
accounting principles that the City is expected to follow for such items as revenue
recognition and fund accounting.
GASB
Governmental Accounting Standards Board – Recognized organization that generally
sets the rules and standards for governmental agencies.
Property Tax
An annual tax on the owner of real or business property. The tax is generally allocated
among overlapping taxing agencies that provide services to the property or property
owner. The allocation percentages are generally frozen by passing of Proposition 13 in
1978.
Property Tax Increment
The unique power of being able to use tax increment revenue allows redevelopment
agencies to invest money into a community to encourage private business to do the
same. An agency collects this increase in revenue, or tax increment, from property
taxes on the land they are redeveloping to repay the debt incurred in the project, and to
reinvest these dollars in redevelopment activities within the project area. Before the
Agency begins work on a project, the County Assessor designates the current assessed
property tax value in what is called the “base year.” Any increase in revenue above that
amount becomes the tax increment.
Redevelopment Agency
The purpose of the Agency under California Redevelopment Law is to remove blight.
Generally, the definition includes, but is not limited to, physical deterioration, lack of
economic vitality, increase of negative social trends such as crime, aging infrastructure
(i.e., street lighting), and high business vacancies. These blighting factors can be
addressed and resolved by forming redevelopment project areas within the City and by
investing the property tax increment generated by the development activity back into the
project areas.
Redevelopment is one of the last economic tools for local government. Redevelopment
is controlled by the City Council, acting as the local governing body, which has the
authority and financial means to reverse deteriorating trends and create commercial end
economic development and increase property values for the City.
Revenues
Financial resources received and recorded in a governmental agency. Revenues are
generally taxes, fees, grants or use of money or property or some variation thereof.
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City of Grand Terrace
Glossary of Terms (continued)
Sales Tax
A tax on the sale of most goods but generally not services.
State
State of California - General Fund 5.00%
State of California - Fiscal Recovery Fund 0.25%
State of California – Education Protection Account 0.25%
Local Revenue Fund
Counties for Health and Social Services 0.50%
Public Safety Fund (Proposition 172) 0.50%
County Transportation 0.25%
San Bernardino County Transportation Authority 0.50% Measure I
City
City of Grand Terrace 0.75%
Total Sales Tax Rate in Grand Terrace 8.00%
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