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02/09/2016CITY OF GRAND TERRACE CITY COUNCIL AGENDA ● FEBRUARY 9, 2016 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov <http://www.grandterrace-ca.gov> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance ROLL CALL Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe    Mayor Pro Tem Sylvia Robles    Council Member Jackie Mitchell    Council Member Doug Wilson    Council Member Bill Hussey    A. SPECIAL PRESENTATIONS – NONE B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. Agenda Grand Terrace City Council February 9, 2016 City of Grand Terrace Page 2 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 01/26/2016 DEPARTMENT: CITY CLERK 3. Approval of Check Register No. 01312016 in the Amount of $600,679.50 RECOMMENDATION: Approve Check Register No. 01312016 in the amount $600,679.50, as submitted, which includes the Check Register Account Index for Fiscal Year 2015-16. DEPARTMENT: FINANCE 4. Approval of Amendment No 1. to the Professional Services Agreement Between the City of Grand Terrace and Interwest Consulting Group RECOMMENDATION: 1. Appropriate 2,180.00 from the Gas Tax Fund Balance; 2. Approve Amendment No. 1 to the Professional Services Agreement Between the City of Grand Terrace and Interwest Consulting Group; and 3. Authorize the City Manager to Execute the Agreement. DEPARTMENT: COMMUNITY DEVELOPMENT C. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. D. CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Doug Wilson Council Member Jackie Mitchell Agenda Grand Terrace City Council February 9, 2016 City of Grand Terrace Page 3 Mayor Pro Tem Sylvia Robles Mayor Darcy McNaboe E. PUBLIC HEARINGS 5. Prioritization of Community Development Block Grant (CDBG) Funds for Program Year 2016-2017 RECOMMENDATION: 1. Conduct a public hearing for the prioritization of eligible applications for 2016-2017 CDBG funding; and, 2. Prioritize funding allocations and authorize staff to submit the City's Community Development Block Grant (CDBG) funding recommendation to the County of San Bernardino Economic Development Agency. DEPARTMENT: COMMUNITY DEVELOPMENT F. UNFINISHED BUSINESS 6. Renaming Pico Park to honor Veterans serving in the United States Armed Services RECOMMENDATION: Accept the recommendations of Facility Naming Committee to Rename Pico Park to one of the following names; Veteran’s Park, Patriot Park or Veteran’s Freedom Park; Select a name; and direct staff to have MIG (park consultant currently assessing all parks in Grand Terrace) recommend enhancements to Park that will embrace Veteran’s theme and return to Council before second meeting in May to approve Implementation Plan for Park (new name). DEPARTMENT: CITY MANAGER 7. ADOPT AN ORDINANCE TO MODIFY SECTIONS 2.24.08 ENTITLED ABOLISHMENT OF POSITIONS AND SECTION 2.08.080 OF THE MUNICIPAL CODE ENTITLED APPOINTMENT, REMOVAL, DEMOTION, PROMOTION OF EMPLOYEE. RECOMMENDATION: Introduce by Title Only and Waive Further Reading of an Ordinance Amending Ordinance No. 281 Section 2.24.080 - Abolition of Positions, to include: When a position is abolished and former employee holding the classified position assumes a new At-Will Department Head position that person shall be entitled to 3 months of compensation if removed from new at-will position “without cause”. And Amending Section 2.08.080 Appointment, Removal, Demotion, Promotion of Employees, to include: The City Manager may provide up to three month severance pay to At-Will employees at time of separation when they are release “without cause”. As a financial matter, the City Agenda Grand Terrace City Council February 9, 2016 City of Grand Terrace Page 4 Council must be informed within 60 days of any separation agreement entered into by the City Manager. DEPARTMENT: CITY MANAGER G. NEW BUSINESS 8. I-215/Barton Road Interchange Project Update and Council Direction on Project Enhancements RECOMMENDATION: 1. Select the Design of the Project Enhancements as Recommended in the Agenda Report; and 2. Direct Staff to Forward the Selections to SANBAG. DEPARTMENT: COMMUNITY DEVELOPMENT 9. Approval of Bus Driver Classification and Salary RECOMMENDATION: 1. Approve the bus driver job classification; 2. Adopt a Resolution of the City Council amending the adopted annual budget for fiscal year 2015-16 to include the new bus driver position; 3. Adopt a Resolution of the City Council amending Resolutions 2015-21 and 2016-03 adding a new classification/salary range for the position of bus driver; 4. Approve the establishment of a Senior Bus Program Fund (Fund 65) to account for the expenses and reimbursement of the VTrans match to the Senior Bus Program; and 5. Appropriate $5,000 from the Air Quality Improvement Fund to cover one-third of the City's match requirement with VTrans for the Senior Bus Program. DEPARTMENT: COMMUNITY DEVELOPMENT 10. Discussion of Van Buren Street Roadway Alterations and Consider Possible Action and Appropriation RECOMMENDATION: 1. Direct staff to implement the Phasing Plan beginning with Phase 1a; and 2. Appropriate $8,960.00 Dollars from the Gas Tax Fund. DEPARTMENT: COMMUNITY DEVELOPMENT Agenda Grand Terrace City Council February 9, 2016 City of Grand Terrace Page 5 11. An Ordinance Amending Title 4 of the Grand Terrace Municipal Code Establishing the Grand Terrace Circulation Improvement Fee Program RECOMMENDATION: Read by title only, waive further reading and Introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA AMENDING CHAPTER 4.104 OF TITLE 4 OF THE GRAND TERRACE MUNICIPAL CODE TO CLARIFY AND TO REDUCE THE OVERALL FEES FOR THE CIRCULATION IMPROVEMENT FEE PROGRAM DEPARTMENT: COMMUNITY DEVELOPMENT 12. Child Care Services Financial Status Report RECOMMENDATION: Receive and file the Child Care Services Financial Status Report for the period ending December 31, 2015. DEPARTMENT: FINANCE H. CITY MANAGER COMMUNICATIONS RECESS TO CLOSED SESSION I. CLOSED SESSION 13. Public Employee Performance Evaluation - Pursuant To Government Code Section 54957(b) (1) Title: City Manager 14. Conference with Labor Negotiators - Pursuant to Government Code Section 54957.6 Agency Designated Representative: City Attorney Unrepresented Employee: City Manager 15. Pending Litigation - Pursuant to Government Code 54956.9: Claim by County regarding City compliance with Gov. Code 76000, 76000.3, and 70372(b). RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURN The Next Regular City Council Meeting will be held on Tuesday, February 23, 2016 at 6:00 p.m. Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar days preceding the meeting. This page left intentionally blank. CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● JANUARY 26, 2016 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor McNaboe called the meeting to order at 6:00 p.m. Invocation was given by Council Member Hussey. Pledge of Allegiance was led by Mayor Pro Tem Robles. ROLL CALL Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tem Present Jackie Mitchell Council Member Present Doug Wilson Council Member Present Bill Hussey Council Member Present G. Harold Harold Duffey City Manager Present Pat Jacquez-Nares City Clerk Present Richard Adams City Attorney Present Linda Phillips Child Care Present Sandra Molina Community Development Director Present Cynthia Fortune Finance Director Present Steve Lasiter Battalion Chief Present Robert O'Brine Lieutenant Present Adreane Freeman Management Analyst Present A. SPECIAL PRESENTATIONS - NONE Mayor McNaboe welcomed the Colton Joint Unified School District (CJUSD) Board Members in attendance Patt Haro and Joanne E. Thoring-Ojeda. B. CONSENT CALENDAR Council Member Wilson removed Item No. 4 for separate discussion. Approved Consent Calendar Items 1, 2, and 3. RESULT: APPROVED [UNANIMOUS] MOVER: Jackie Mitchell, Council Member SECONDER: Sylvia Robles, Mayor Pro Tem AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 2 Packet Pg. 6 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 6 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 26, 2016 City of Grand Terrace Page 2 1. Waive Full Reading of Ordinances on Agenda WAIVED FULL READING OF ALL ORDINANCE ON AGENDA 2. Approval of Minutes – Regular Meeting – 12/08/2015 APPROVED THE MINUTES OF THE 12/08/2015 REGULAR MEETING 3. Approval of Minutes – Regular Meeting – 01/12/2016 APPROVED THE MINUTES OF THE 01/12/2016 REGULAR MEETING 4. Approval of Check Register No. 12312015 in the Amount of $806,448.03 Council Member Wilson requested clarification on the $186,139.44 check for Stater Brothers. Finance Director Fortune stated it was for the Redevelopment Agency Economic Development agreement for the employees not for the parking. Mayor McNaboe requested clarification on the payment for Progressive Solutions. Community Development Director Molina clarified that this payment was for the new software to monitor code enforcement cases and rental program databases. APPROVED CHECK REGISTER NO. 12312015 IN THE AMOUNT $806,448.03, AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2015-16. RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Mayor SECONDER: Doug Wilson, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey C. PUBLIC COMMENT Anthony Cortez, Chamber President, announced the winners of their Holiday Decorating Contest as follows: Third Place Residential - Myers Family received a Stater Brothers gift card; Second Place Residential - Karrington Family received four passes from Fiesta Village; and First Place - Giles Family received a gift certificate from Jazz Kitchen in Disneyland. Business Winner - New 2 You received a one page advertisement in the Blue Mountain Outlook, and the Block Winner was Orangewood they received 4 family packs from CalSkate. Mr. Cortez further announced that the Chamber Luncheon was on February 16, 2016 at noon in the City Hall Community Room with guest speaker Mayor Darcy McNaboe. Mayor McNaboe congratulated all of the winners. 2 Packet Pg. 7 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 6 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 26, 2016 City of Grand Terrace Page 3 D. CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Hussey thanked everyone in the audience for attending the meeting. On January 16th both he and Mayor McNaboe attended the 100th Birthday celebration of Evelyn Richman at Brookdale. It was a nice facility that has a wall honoring the veteran's. On January 13th he attended the Facility Renaming Ad Hoc Committee Meeting and it was a very good meeting with a lot of good suggestions. Council Member Hussey requested that the Community Benefits Fund program be advertised on the City's webpage. Council Member Doug Wilson Council Member Wilson announced the soft opening of Low Brow Inc. on Saturday, January 23rd. He thanked everyone for participating in their government. Council Member Jackie Mitchell Council Member Mitchell thanked everyone in the audience for attending the meeting. She announced the Coffee with a Cop at McDonalds on February 16, 2016 at 7:30 a.m. at the McDonalds on Barton Road. She thanked the Sheriff’s Department for coming out to talk to the residents and thanked McDonald’s for hosting. Council Member Mitchell reported on the bad condition of Pico Park. Mayor Pro Tem Sylvia Robles Mayor Pro Tem Robles reported that she and Community Development Director Molina attended the V-Trans Board meeting to ask for the approval of the agreement for Senior Transportation services. She also visited the Senior lunch program and had a great meal. Mayor Pro Tem Robles attended the Omnitrans Administrative Committee meeting in January but will hold her report until the items have been acted on. She also participated in a half day strategic planning for Omnitrans on January 19th it was an extremely creative process and she will provide a copy of the full report to the Council when she receives it. Mayor Pro Tem Robles stated that the coffee at Chillz was very good and a portion of their coffee proceeds goes to food banks. She also suggested that the City alternate with the Sheriff’s Department to have Coffee with a City Council Member. Mayor Darcy McNaboe Mayor McNaboe reported that she attended the Metro Valley SANBAG Study Session on January 14th, she will report on the items after their Regular Board meeting. She requested that the City Manager or staff provide the Council with an update on the Habitat for Humanity project on Michigan Street. 2 Packet Pg. 8 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 6 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 26, 2016 City of Grand Terrace Page 4 E. PUBLIC HEARINGS 5. Continuation of the Economic Development Incentive Agreement with OneSource Distributors Mayor McNaboe opened the Public Hearing at 6:16 p.m. and continued the Public Hearing February 23, 2016. OPEN AND CONTINUE THE PUBLIC HEARING TO THE FEBRUARY 23, 2016 CITY COUNCIL MEETING. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tem SECONDER: Doug Wilson, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey F. UNFINISHED BUSINESS 6. Zoning Code Amendment 15-04/Relocating and Amending the Existing Prohibition of Marijuana Dispensaries to the Zoning Code and an Amendment to Chapter 5.90 to Title 5 Prohibiting Issuance of a Business License for Medical Marijuana Dispensaries City Clerk Jacquez-Nares read by title only Ordinance No. 288 as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, TO AMEND THE GRAND TERRACE MUNICIPAL CODE BY ADDING CHAPTER 5.90 TO TITLE 5 PROHIBITING ISSUANCE OF A BUSINESS LICENSE FOR MEDICAL MARIJUANA DISPENSARIES AND RECHAPTERING AND AMENDMENT OF CHAPTER 9.28 OF TITLE 9 TO NEWLY CREATED CHAPTER 18.91 OF TITLE 18 TO PRESERVE LOCAL AUTHORITY IN REGARDS TO REGULATION AND PROHIBITION OF MARIJUANA DISPENSARIES AND CULTIVATION READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT ORDINANCE NO. 288, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE TO AMEND THE GRAND TERRACE MUNICIPAL CODE BY ADDING CHAPTER 5.90 TO TITLE 5 PROHIBITING ISSUANCE OF BUSINESS LICENSE FOR MEDICAL MARIJUANA DISPENSARIES AND RECHAPTERING AND AMENDMENT OF CHAPTER 9.28 OF TITLE 9 TO NEWLY CREATED CHAPTER 18.91 OF TITLE 18 TO PRESERVE LOCAL AUTHORITY TO REGULATE AND PROHIBIT MEDICAL MARIJUANA DISPENSARIES AND CULTIVATION RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tem SECONDER: Doug Wilson, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 2 Packet Pg. 9 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 6 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 26, 2016 City of Grand Terrace Page 5 7. An Ordinance Amending Title 15 (Buildings and Construction) Establishing Chapter 15.62 Floodplain Management City Clerk Jacquez-Nares read by title only Ordinance No. 290 as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADDING A NEW CHAPTER TO TITLE 15 BUILDINGS AND CONSTRUCTION OF THE GRAND TERRACE MUNICIPAL CODE READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT ORDINANCE NO. 290, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ADDING A NEW CHAPTER TO TITLE 15 BUILDINGS AND CONSTRUCTION OF THE GRAND TERRACE MUNICIPAL CODE RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Council Member SECONDER: Sylvia Robles, Mayor Pro Tem AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 8. Municipal Code Amendment Amending Title 10 Vehicles and Traffic to Add Section 10.04.462 to the Grand Terrace Municipal Code City Clerk Jacquez-Nares read by title only Ordinance No. 292 as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADDING SECTION 10.04.462 TEMPORARY NO PARKING TO TITLE 10 OF THE GRAND TERRACE MUNICIPAL CODE READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT ORDINANCE NO. 292, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADDING SECTION 10.04.462 TEMPORARY NO PARKING TO TITLE 10 OF THE GRAND TERRACE MUNICIPAL CODE RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Council Member SECONDER: Sylvia Robles, Mayor Pro Tem AYES: McNaboe, Robles, Mitchell, Wilson, Hussey G. NEW BUSINESS 9. Adoption of a Resolution of Support for Cradle to Career Roadmap City Manager Duffey provided a brief summary of this item. Mike Snelling, Assistant Superintendent of Educations Services, Colton Joint Unified School District (CJUSD), on behalf of Jerry Almendarez, Superintendent, thanked the Council for its support and adoption of the resolution. He provided the pillars of the Cradle to Career program. 2 Packet Pg. 10 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 6 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 26, 2016 City of Grand Terrace Page 6 Stacie Diaz, San Bernardino County Superintendent of Schools, Intergovernmental Relations Department, on behalf of Superintendent Ted Alejandre, thanked the Council for their support and adoption of the resolution. Mayor McNaboe believed this was a very powerful program. She had the opportunity to attend the meetings in the first and second year of the creating process. These meetings were very well done and well attended. Council Member Hussey thanked the School District to have the opportunity to support this program. His children went through the CJUSD program and he believes as parents they need to be involved. Council Member Mitchell liked the collaborative approach of this program and thanked the School Board Members for attending the meeting. Mayor Pro Tem Robles enjoyed attending the Community Cabinet meetings. Both she and Council Member Hussey attended a workshop with Superintendent Alejandre. Thanked everyone for the dedication they brought to the School Board. Council Member Wilson stated it was extremely important to have a game plan and this program was a good one. He currently was involved with the antithesis because he was teaching adults the basics of math and reading. He was concerned with the vital years between one to five and with the current system it was a sacrifice for one or the other parent to be there to help their children get through those formative years. He hoped that we could make that commitment. ADOPT RESOLUTION NO. 2016-04 OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE IN SUPPORT OF SAN BERNARDINO COUNTY SUPERINTENDENT OF SCHOOL'S "CRADLE TO CAREER ROADMAP". RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Mayor SECONDER: Jackie Mitchell, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 10. Approval of a Professional Services Agreement Between The City of Grand Terrace and Arbor Pro, Inc. for Tree Inventory Services Management Analyst Freeman provided a summary of this item. 1. APPROVE A PROFESSIONAL SERVICES AGREEMENT NO. 2016-05 BETWEEN THE CITY OF GRAND TERRACE AND ARBOR PRO, INC. FOR TREE INVENTORY SERVICES; 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tem SECONDER: Jackie Mitchell, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 2 Packet Pg. 11 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 6 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 26, 2016 City of Grand Terrace Page 7 11. Approval of Interstate 215 Barton Road Cooperative Agreement between the San Bernardino County Transportation Commission (SANBAG) and the City of Grand Terrace Community Development Director Molina presented this item. Council Member Wilson requested that the change be made to the agreement in section II item D. to read City's City Manager or designee instead of Director of the Department of Community Development. APPROVE COOPERATIVE AGREEMENT NO. 16-1001384 (G.T. AGREEMENT NO. 2016-06) BETWEEN THE CITY OF GRAND TERRACE AND THE SAN BERNARDINO TRANSPORTATION COMMISSION FOR THE INTERSTATE 215 BARTON ROAD INTERCHANGE PROJECT AS AMENDED RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Council Member SECONDER: Jackie Mitchell, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 12. Award of Contract for Pico Park Sidewalk Improvements Community Development Director Molina provided a brief summary of this item. 1. REJECT THE NON-RESPONSIVE BID FROM OMAR TAHA CONSTRUCTION; 2. AUTHORIZE AWARD OF CONSTRUCTION CONTRACT NO. 2016-07 FOR THE PICO PARK SIDEWALK IMPROVEMENTS TO R-JS GENERAL CONSTRUCTION AS THE LOWEST RESPONSIVE BIDDER IN THE AMOUNT OF $18,135.00; AND 3. AUTHORIZE THE COMMUNITY DEVELOPMENT DIRECTOR TO APPROVE CHANGE ORDERS NOT TO EXCEED 5% OF THE AWARDED CONTRACT, WHICH WOULD RESULT IN A TOTAL PROJECT CONSTRUCTION BUDGET OF $19,042.00. RESULT: APPROVED [UNANIMOUS] MOVER: Jackie Mitchell, Council Member SECONDER: Doug Wilson, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 13. Report on the Grand Terrace Circulation Fee Program Update Community Development Director Molina provided a summary of the PowerPoint Presentation for this item. RECEIVE AND FILE REPORT ON THE GRAND TERRACE CIRCULATION FEE PROGRAM UPDATE. 2 Packet Pg. 12 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 6 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 26, 2016 City of Grand Terrace Page 8 RESULT: APPROVED [UNANIMOUS] MOVER: Jackie Mitchell, Council Member SECONDER: Doug Wilson, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey H. CITY MANAGER COMMUNICATIONS City Manager Duffey announced that video streaming would tentatively begin at the March 8, 2016 Council Meeting. He also provided a demonstration video on the SeeClickFix application which launched on Monday for the community to report issues to City staff. City Manager Duffey reported that the Yard Sale Permits were being posted on the City's Facebook and webpage. He also reported that the rebroadcasting of the Council meeting were scheduled for Thursdays and Saturdays on channel 3 and the programming schedule was also available on channel 3. Council Member Mitchell asked if the SeeClickFix application had a follow-up component. Community Development Director Molina stated that it did have this component and staff would be using it to send updates to the residents. I. COMMITTEE REPORTS 14. Approval of Minutes – Public Input – 01/13/2016 RECESS TO CLOSED SESSION Mayor McNaboe recessed the City Council at 7:07 p.m. to discuss the item as listed on the agenda. J. CLOSED SESSION 15. Public Employee Performance Evaluation - Pursuant To Government Code Section 54957(b) (1) Title: City Manager RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the City Council to open session at 7:55 p.m. REPORT OUT OF CLOSED SESSION Mayor McNaboe reported that the Council met in Closed Session to discuss the item as listed on the agenda and there was no reportable action taken at this time. 2 Packet Pg. 13 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 6 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 26, 2016 City of Grand Terrace Page 9 ADJOURN Mayor McNaboe adjourned the meeting at 7:56 p.m. The Next Regular City Council Meeting will be held on Tuesday, February 9, 2016 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Pat Jacquez-Nares, City Clerk 2 Packet Pg. 14 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 6 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) This page left intentionally blank. AGENDA REPORT MEETING DATE: February 9, 2016 Council Item TITLE: Approval of Check Register No. 01312016 in the Amount of $600,679.50 PRESENTED BY: Cynthia Fortune, Finance Director RECOMMENDATION: Approve Check Register No. 01312016 in the amount $600,679.50, as submitted, which includes the Check Register Account Index for Fiscal Year 2015-16. 2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations and operational costs. BACKGROUND: The check register, for the period ending January 31, 2016, has been prepared in accordance with Government Code §37202 and is hereby submitted for the City Council’s approval. The check register lists all vendor payments for the preceding month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. Check Register No. 01312016 lists all payments made to vendors and employee reimbursements during the month of November. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund- Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. A total of $600,679.50 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register. Payments larger than $10,000: Check No. Payee Description Amount 72357 CA PUBLIC EMPLOYEES RETIREMENT JAN PERS HEALTH INSURANCE $11,126.74 3 Packet Pg. 15 Check No. Payee Description Amount 72371 WILLDAN FINANCIAL SVCS DEC FINANCE DEPT. SERVICES 33,142.20 72390 SB COUNTY SHERIFF JAN LAW ENFORCEMENT SERVICES 140,352.00 72400 CA PUBLIC EMPLOYEES RETIREMENT FEB PERS HEALTH INSURANCE 11,116.46 72414 SAN BERNARDINO VALLEY SETTLEMENT AND RELEASE- PAYMENT #5 233,955.39 72423 APPLE VALLEY COMMUNICATIONS CITY HALL DATA CABLING INSTALLATION 28,145.00 72429 CITY OF SAN BERNARDINO DEC ANIMAL CONTROL SERVICES 12,461.00 72438 JONES AND MAYER CITY ATTORNEY LEGAL SERVICES 19,843.00 TOTAL CHECKS ISSUED OVER $10,000 $490,141.79 Payroll costs for the month ending January 31, 2016 Pay Per. Period Ending Period Pay Date Amount 12 01/01/2016 Period 12/19/2015 – 01/01/2016 01/07/2016 $55,798.84 13 01/15/2016 Period 01/02/2016 – 01/15/2016 01/21/2016 $58,836.09 TOTAL PAYROLL FOR JANUARY 2016 $114,634.93 FISCAL IMPACT: All disbursements were made in accordance with the Approved Budget for Fiscal Year 2015-16 in the amount of $ 600,679.50. ATTACHMENTS:  A - Check Register Account Index (PDF)  B - Check Register No. 01312016 (PDF) APPROVALS: Finance Completed 02/03/2016 11:20 AM Cynthia Fortune Completed 02/03/2016 11:21 AM City Attorney Completed 02/03/2016 5:07 PM 3 Packet Pg. 16 City Manager Completed 02/04/2016 1:34 PM City Council Pending 02/09/2016 6:00 PM 3 Packet Pg. 17 Fund No.Fund Name Dept No.Department Cost Center Acct No.General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 138 MEDICARE / SUI 11 STREET FUND 125 CITY CLERK 139 EMPLOYEES' BENEFIT PLAN 12 STORM DRAIN FUND 140 FINANCE 140 RETIREMENT 13 PARK FUND 160 CITY ATTORNEY 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 143 WORKERS' COMPENSATION 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE 16 GAS TAX FUND 180 COMMUNITY EVENTS 218 NON-CAPITAL FURN/SMALL TOOLS 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 230 ADVERTISING 19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT)235 COMMUNICATIONS 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 238 UTILITIES 21 WASTE WATER DISPOSAL FUND 300 DEBT SERVICE 240 RENTS & LEASES 22 COMMUNITY DEV. BLOCK GRANT 370 COMMUNITY DEV (PLANNING)245 MAINT BLDG GRNDS EQUIPMNT 25 SPRING MOUNTAIN RANCH FUND 380 MGT INFORMATION SYSTEMS 250 PROFESSIONAL SERVICES 26 LSCPG/ LGHTG ASSESSMENT DIST.410 LAW ENFORCEMENT 255 CONTRACTUAL SERVICES 31 S/A RDA OBLIGATION FUND 411 ASSET FORFEITURES 260 INSURANCE & SURETY BONDS 32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 265 MEMBERSHIPS & DUES 33 S/A DEBT SERVICE FUND 440 CHILD CARE 268 TRAINING 36 S/A 2011 TABS BOND PROCEEDS 450 PARKS MAINTENANCE 270 TRAVEL/CONFERENCES/MTGS 37 S/A CRA PROJECTS TRUST 510 STREET & SIGNAL LIGHTING 272 FUEL & VEHICLE MAINTENANCE 46 CIP - STREET IMPROVEMENT PROJECTS 600 WEST SIDE PARK 570 WASTEWATER TREATMENT 47 CIP - BARTON RD. BRIDGE PROJECT 601 TRACT 14471 PICO & ORIOLE 300 DEBT SERVICE 48 CIP - CAPITAL PROJECTS FUND 602 FORREST CITY PHASE II 700 COMPUTER-RELATED 52 HOUSING AUTHORITY 625 NPDES 701 VEHICLES & EQUIPMENT 61 COMMUNITY BENEFITS FUND 631 STORM DRAIN MAINTENANCE 70 FIXED ASSED/EQUIP REPL FUND 801 PLANNING COMMISSION 802 CRIME PREVENTION UNIT 804 HISTORICAL & CULTURAL COMM. 805 SENIOR CITIZENS PROGRAM 807 PARKS & REC COMMITTEE 808 EMERGENCY OPERATIONS PROG. 999 TRANSFERS City of Grand Terrace Check Register Index 3.a Packet Pg. 18 At t a c h m e n t : A - C h e c k R e g i s t e r A c c o u n t I n d e x [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount Total 72353 01/06/2016 ADT SECURITY SERVICES 202841037 3RD QTR SENIOR CENTER SECURITY MONITO 12/26/2015 Check # E 10-805-245-000-000 160.83 160.83 160.83 72354 01/06/2016 AMERICAN FIDELITY ASSURANCE CO1341691A JAN EMP PAID FLEX SPEND/DEP CARE 01/04/2016 B 23-250-10-00 334.34 334.34 334.34 72355 01/06/2016 AT AND T DEC-JAN 2015 ADEC-JAN 2015 AT&T C. CARE PHONE AND INTE 12/14/2015 E 09-440-235-000-000 141.82 141.82 141.82 72356 01/06/2016 DEENICA BURNS 19024 CHILDCARE PARENT REIMB - DEENICA BURNS 01/04/2016 R 09-440-23 65.00 65.00 65.00 72357 01/06/2016 CA PUB EMPLOYEES RETIRE SYSTEM1918 JAN PERS HEALTH INSURANCE 12/14/2015 E 09-440-142-000-000 1,738.27 B 10-022-61-00 4,160.76 E 10-120-142-000-000 1,289.07 E 10-125-142-000-000 366.93 E 10-175-142-000-000 1,145.00 E 10-370-142-000-000 366.93 E 10-380-142-000-000 203.35 E 10-450-142-000-000 627.76 E 16-175-142-000-000 346.30 E 32-200-142-000-000 882.37 11,126.74 11,126.74 Check Register CITY OF GRAND TERRACE As of 1/31/2016 3.b Packet Pg. 19 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 72358 01/06/2016 CINTAS CORPORATION 150 150599657 CHILD CARE PAPER SUPPLIES 12/30/2015 E 09-440-220-000-000 185.63 185.63 185.63 72359 01/06/2016 EZ SUNNYDAY LANDSCAPE 9477 MONTHLY MAINTENANCE FOR DEC 12/18/2015 E 09-440-245-000-000 100.00 100.00 100.00 72360 01/06/2016 HOUSTON AND HARRIS PCS INC 15-19345 VIDEO INSPECTION & STORM DRAIN CLEANIN 12/09/2015 E 10-631-255-000-000 920.00 920.00 920.00 72361 01/06/2016 WILLIAM HUSSEY DEC 2015 WH DEC HEALTH INSURANCE REIMB - HUSSEY 12/24/2015 E 10-110-142-000-000 150.00 150.00 150.00 72362 01/06/2016 INTERWEST CONSULTING GROUP 24947 NOV 2015-16 PAVEMENT MANAGEMENT SERV 12/21/2015 E 16-175-255-200-000 4,222.50 4,222.50 24948 INTERSTATE 215/BARTON ROAD INTERCHANG 12/21/2015 E 16-175-255-300-000 3,525.00 3,525.00 7,747.50 72363 01/06/2016 DARCY MCNABOE JAN 2016 DM JAN HEALTH INSURANCE REIM-MCNABOE 01/04/2016 E 10-110-142-000-000 409.03 409.03 409.03 72364 01/06/2016 JACQUELINE MITCHELL DEC 2015 JM DEC HEALTH INSURANCE REIM-MITCHELL 12/06/2015 E 10-110-142-000-000 225.00 225.00 225.00 3.b Packet Pg. 20 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 72365 01/06/2016 PACIFIC MUNICIPAL CONSULTANTS 44545 TRANSCRIPTION OF MINUTES 9/3/15 10/06/2015 B 23-500-24-00 48.75 48.75 48.75 72366 01/06/2016 PROGREEN BUILDING MAINTENANCE15060 JAN 2016 JANITORIAL SERVICE 01/04/2016 E 09-440-244-000-000 1,020.00 1,020.00 1,020.00 72367 01/06/2016 SYLVIA ROBLES DEC 2015 SR DEC HEALTH INSURANCE REIM-ROBLES 12/30/2015 E 10-110-142-000-000 485.41 485.41 485.41 72368 01/06/2016 SIEMENS INDUSTRY INC 5610012475 NOV TRAFFIC SIGNAL MAINTENANCE 12/21/2015 E 16-510-255-000-000 702.00 702.00 5620009131 NOV 2015 SIGNAL RESPONSE CALL OUTS 12/21/2015 E 16-510-255-000-000 543.57 543.57 1,245.57 72369 01/06/2016 SO CA EDISON COMPANY DEC 2015 EDISODECEMBER 2015 ENERGY USAGE 12/30/2015 E 10-172-238-000-000 40.64 E 10-175-238-000-000 40.64 E 10-190-238-000-000 3,275.75 E 10-450-238-000-000 1,401.20 E 16-510-238-000-000 493.96 5,252.19 5,252.19 72370 01/06/2016 TIME WARNER CABLE 8448...7245 JAN JAN SENIOR CENTER CABLE SRVS 12/28/2015 E 10-805-238-000-000 146.52 146.52 146.52 3.b Packet Pg. 21 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 72371 01/06/2016 WILLDAN FINANCIAL SERVICES 010-29671 DEC FINANCE DEPT. SERVICES 12/31/2015 E 10-140-250-000-000 33,142.20 33,142.20 33,142.20 72372 01/13/2016 ARROWHEAD UNITED WAY PREND 0101201 CONTRIBUTIONS FOR PR ENDING 01/01/2016 01/01/2016 B 10-022-65-00 5.00 5.00 5.00 72373 01/13/2016 AT AND T JAN 2015 AT&T DEC 2105 AT&T 01/01/2016 E 09-440-235-000-000 708.42 E 10-190-235-000-000 444.86 E 10-450-235-000-000 94.24 E 10-805-235-000-000 247.38 E 10-808-235-000-000 151.67 1,646.57 1,646.57 72374 01/13/2016 CALPERS 457 PLAN PR END 010120 457 DEFERED COMP CONTRIBUTIONS PP END 01/01/2016 B 10-022-63-00 1,076.58 B 10-022-64-00 9.02 1,085.60 1,085.60 72375 01/13/2016 KENNETH CATANZARITE 010716 KC REFUNDABLE DEPOSIT CHECK #1922 01/07/2016 B 23-500-39-00 1,751.20 1,751.20 1,751.20 72376 01/13/2016 DATA QUICK B1-2485920 DEC 2015 PROPERTY DATA SUBSCRIPTION SR 01/04/2016 E 10-172-250-000-000 43.50 E 10-370-250-000-000 87.00 130.50 130.50 3.b Packet Pg. 22 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 72377 01/13/2016 DISCOUNT SCHOOL SUPPLY D21963950101 SUPPLIES FOR C.CARE, TINY TOTS, & SCHOO 12/08/2015 E 09-440-228-000-000 678.95 678.95 678.95 72378 01/13/2016 FADI FARAJ 19056 CCARE PARENT REFUND 01/05/2016 R 09-440-28 250.00 250.00 250.00 72379 01/13/2016 KELLAR SWEEPING INC 10756 DEC 2015 STREET SWEEPING SRVS.12/31/2015 E 16-900-254-000-000 4,300.00 4,300.00 4,300.00 72380 01/13/2016 GABRIELA KING 19022 CCARE PARENT REFUND 01/04/2016 R 09-440-23 59.00 59.00 59.00 72381 01/13/2016 LANCE SOLL AND LUNGHARD LLP 16622 2015 HOUSING COMPLIANCE 12/31/2015 E 52-400-250-000-000 550.00 550.00 550.00 72382 01/13/2016 MAILFINANCE INC N5708388 FEB-MAY POSTAGE MACHINE LEASE 01/04/2016 E 10-190-211-000-000 414.00 414.00 414.00 72383 01/13/2016 MIDAMERICA ADMIN AND RETIRE PREND 0101201 PR END 01/01/16 RETIREMENT CONTRIBUTION 01/01/2016 B 10-022-68-00 228.78 228.78 228.78 3.b Packet Pg. 23 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 814834241001 A 72384 01/13/2016 MUNISERVICES LLC 0000040397 DEC BUSINESS LICENSE SRVCS 12/31/2015 E 10-140-250-000-000 593.90 593.90 593.90 72385 01/13/2016 OFFICE DEPOT 814834241001 BOFFICE SUPPLIES - TONER 01/04/2016 E 10-190-220-000-000 438.34 438.34 815788081001 AOFFICE SUPPLIES 01/13/2016 E 10-190-220-000-000 174.11 174.11 OFFICE SUPPLIES 01/05/2016 E 10-140-210-000-000 159.67 159.67 813290343001 OFFICE SUPPLIES 12/18/2015 E 10-172-210-000-000 28.14 E 10-370-210-000-000 109.10 137.24 814934488001 OFFICE SUPPLIES 12/31/2015 E 10-140-210-000-000 106.89 106.89 815788052001 OFFICE SUPPLIES 01/07/2016 E 10-140-210-000-000 90.69 90.69 815788081001 FINANCE OFFICE SUPPLIES 01/07/2016 E 10-140-210-000-000 60.98 60.98 813290905001 OFFICE SUPPLIES 12/18/2015 E 10-172-210-000-000 26.65 26.65 1,194.57 3.b Packet Pg. 24 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 72386 01/13/2016 ON TRAC 8350186 DEC 2015 PLAN CHECK DELIVERY SERVICES 12/26/2015 E 10-172-210-000-000 53.46 53.46 53.46 72387 01/13/2016 PROGRESSIVE SOLUTIONS 36912 PSI PRINTER REPLACEMENT 01/11/2016 E 10-187-246-000-000 619.00 619.00 619.00 72388 01/13/2016 PUBLIC EMPLOYEES RETIREMENT PR END 010120RETIREMENT CONTRIBUTIONS FOR PR ENDIN 01/01/2016 B 10-022-62-00 7,226.73 7,226.73 7,226.73 72389 01/13/2016 SANTA FE BUILDING MAINTENANCE 14483 DEC JANITORIAL SERVICES 12/31/2015 E 10-195-245-000-000 567.16 E 10-450-245-000-000 450.00 1,017.16 1,017.16 72390 01/13/2016 SB COUNTY SHERIFF 15202 JAN LAW ENFORCEMENT SRVCS 12/11/2015 E 10-410-255-000-000 5,814.65 E 10-410-256-000-000 126,242.73 E 14-411-256-000-000 8,294.62 140,352.00 140,352.00 72391 01/13/2016 SB FIRE DEPT HAZ MATERIAL GT316CC S.B. FIRE HSEHLD HAZRD WASTE FEES - 3RD 01/04/2016 E 10-187-258-000-000 4,133.00 4,133.00 4,133.00 3.b Packet Pg. 25 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 72392 01/13/2016 SO CA EDISON COMPANY DEC 2015 EDISO DECEMBER 2015 ENERGY USAGE 12/29/2015 E 09-440-238-000-000 657.32 E 10-805-238-000-000 752.75 E 16-510-238-000-000 5,625.45 E 26-600-238-000-000 49.80 E 26-601-238-000-000 41.50 E 26-602-238-000-000 58.10 7,184.92 7,184.92 72393 01/13/2016 SO CA GAS COMPANY DEC 2015 GAS 2DEC CNG FUEL & NATURAL GAS ACC# 187421 01/07/2016 E 09-440-238-000-000 210.96 210.96 DEC 2015 GAS DECEMBER CNG FUEL 176-998-6082 5 01/07/2016 E 09-440-272-000-000 10.56 E 10-175-272-000-000 31.69 E 10-185-272-000-000 10.56 52.81 263.77 72394 01/13/2016 SPARKLETTS 9637116010116 DEC BOTTLED WATER 01/01/2016 E 09-440-238-000-000 199.33 E 10-190-238-000-000 182.20 E 10-805-238-000-000 184.76 566.29 566.29 72395 01/13/2016 TIME WARNER CABLE 8448...7046 JAN JAN. CITY HALL CABLE SERVICES 01/26/2016 E 10-190-238-000-000 64.21 64.21 64.21 72396 01/13/2016 VERIZON WIRELESS 9758043715 B DEC 2015 PUBLIC WORKS & C. CARE CELL PH 01/01/2016 E 09-440-235-000-000 60.00 E 10-175-240-000-000 329.30 389.30 3.b Packet Pg. 26 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 9758043715 A DEC 2015 CELL CHARGES - CODE ENFORCEM 01/01/2016 E 10-175-240-000-000 38.01 38.01 9757889513 DEC 2015 CELL CHARGES 12/25/2015 E 10-808-235-000-000 20.86 20.86 448.17 72397 01/13/2016 WESTERN EXTERMINATORS CO 3768435 PEST CNTL SRVS: CITY HALL, BLDG & SAFETY 12/31/2015 E 10-195-245-000-000 106.50 E 10-805-245-000-000 41.50 148.00 148.00 72398 01/20/2016 AMERICAN FIDELITY ASSURANCE COB410540 DEC EMP PAID ACCIDENT/SUPP LIFE/SUPP S 01/01/2016 B 23-250-20-00 489.58 489.58 489.58 72399 01/20/2016 AMERICAN FIDELITY ASSURANCE CO1341692A JAN EMP PAID ACCIDENT/SUPP LIFE/SUPP ST 01/13/2016 B 23-250-10-00 509.00 509.00 509.00 72400 01/20/2016 CA PUB EMPLOYEES RETIRE SYSTEM1942 FEB PERS HEALTH INSURANCE 01/14/2016 E 09-440-142-000-000 1,918.66 B 10-022-61-00 3,978.66 E 10-120-142-000-000 1,286.96 E 10-125-142-000-000 366.33 E 10-175-142-000-000 1,143.12 E 10-370-142-000-000 366.33 E 10-380-142-000-000 203.02 E 10-450-142-000-000 626.73 E 16-175-142-000-000 345.73 E 32-200-142-000-000 880.92 11,116.46 11,116.46 3.b Packet Pg. 27 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 72401 01/20/2016 CHAMPION FIRE SYSTEMS INC 38048 3RD QTR SMOKE DETECTOR MONITORING - C 12/26/2015 E 10-195-246-000-000 144.00 144.00 144.00 72402 01/20/2016 CHEVRON TEXACO CARD SERVICES463793367 DEC VEHICLE FUEL 01/05/2016 E 10-175-272-000-000 259.97 259.97 259.97 72403 01/20/2016 CITY OF LOMA LINDA 2505 JAN 2015 INFORMATION SYSTEMS SUPPORT 01/14/2016 E 10-380-250-000-000 2,567.64 2,567.64 2483 JAN 2015 INFO SYSTEMS SUPPORT 12/09/2015 E 10-380-250-000-000 2,567.64 2,567.64 5,135.28 72404 01/20/2016 EZ SUNNYDAY LANDSCAPE 9646 JAN PARK MAINTENANCE 01/18/2016 E 10-195-255-000-000 200.00 E 10-450-255-000-000 3,300.00 E 26-600-255-000-000 160.00 E 26-601-255-000-000 80.00 3,740.00 3,740.00 72405 01/20/2016 FOX OCCUPATIONAL MEDICAL CTR 68679-63805 FY 2015-16 MEDICAL SERVICES/PHYSICALS 10/05/2015 E 10-120-220-000-000 110.00 110.00 110.00 72406 01/20/2016 FRUIT GROWERS SUPPLY 91728544 LANDSCAPE MAINTENANCE SUPPLIES 01/13/2016 E 10-195-245-000-000 15.12 15.12 15.12 3.b Packet Pg. 28 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 72407 01/20/2016 GOPHER PATROL 161220 GOPHER REMOVAL SVCS - PICO PRK 01/13/2016 E 10-450-245-000-000 245.00 245.00 161761 GOPHER REMOVAL SVCS - ROLLINS PRK 01/13/2016 E 10-450-245-000-000 85.00 85.00 330.00 72408 01/20/2016 GOVT FINANCE OFFICERS ASSOC 0133001 2016 MEMBERSHIP RENEWAL-FORTUNE 01/07/2016 E 10-140-265-000-000 190.00 190.00 190.00 72409 01/20/2016 LINCOLN NATIONAL LIFE INSURANC LCLN JAN & FEB JAN LIFE/ AD&D/DEP LIFE/WI/LTD 02/01/2016 B 10-022-66-00 1,993.62 1,993.62 1,993.62 72410 01/20/2016 METLIFE GROUP BENEFITS DEC 2015 METLDEC EMPLOYEE/DEP DENTAL INSURANCE 12/15/2015 B 10-022-61-00 667.86 667.86 667.86 72411 01/20/2016 NORTHERN SAFETY AND INDUSTRIAL901754019 CODE ENFORCEMENT RAIN BOOTS 01/07/2016 E 10-185-218-000-000 63.66 63.66 63.66 72412 01/20/2016 OFFICE DEPOT 815788080001 OFFICE SUPPLIES 01/08/2016 E 10-140-210-000-000 3.40 3.40 3.40 72413 01/20/2016 ROSENOW SPEVACEK GROUP INC I001035 DEC PROPERTY TAX CONSULTING SRVCS FY 01/06/2016 E 32-200-250-000-000 2,390.00 2,390.00 2,390.00 3.b Packet Pg. 29 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 72414 01/20/2016 SAN BERNARDINO VALLEY 01202016 SETTLEMENT AND RELEASE-PAYMENT #5 01/20/2016 B 33-021-20-10 229,536.00 E 33-300-200-000-000 4,419.39 233,955.39 233,955.39 72415 01/20/2016 SHELL FLEET MANAGEMENT 8000209687601 DEC VEHICLE FUEL 01/06/2016 E 10-175-272-000-000 238.50 238.50 238.50 72416 01/20/2016 SO CA GAS COMPANY DEC 2015 GAS 3DEC CNG FUEL & NATURAL GAS 01/11/2016 E 10-190-238-000-000 580.73 E 10-805-238-000-000 420.73 1,001.46 1,001.46 72417 01/20/2016 SYSCO RIVERSIDE INC 601051057 FY 2015-16 C.CARE FOOD SUPPLIES 01/05/2016 E 09-440-220-000-000 389.65 E 09-440-221-000-000 82.87 E 09-441-220-000-000 1,739.36 2,211.88 2,211.88 72418 01/20/2016 TIM MOBILE TRUCK REPAIR 28179 FY 2015-16 GENERATOR MAINTENANCE SERV 01/18/2016 E 10-195-245-000-000 817.62 817.62 817.62 72419 01/20/2016 TIME WARNER CABLE 8448...4289 JAN JAN-FEB C CARE INTERNET SRVS 01/08/2016 E 09-440-238-000-000 99.99 99.99 8448...3825 JAN JAN CITY HALL CABLE SRVS 01/13/2016 E 10-805-238-000-000 58.91 58.91 158.90 3.b Packet Pg. 30 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 72420 01/20/2016 TW TELECOM 09483380 DEC CITY HALL PHONE AND INTERNET 01/10/2016 E 10-190-235-000-000 1,311.85 1,311.85 1,311.85 72421 01/27/2016 ACCELA INC 774375 INV-ACC17300 JAN MINUTE TRACK SUBSRIPTION & HOSTING 01/01/2016 E 10-125-250-000-000 550.00 550.00 INV-ACC16371 DEC MINUTE TRAQ SUBSCRIPTION & HOSTING 12/01/2015 E 10-125-250-000-000 550.00 550.00 1,100.00 72422 01/27/2016 ALLIANT INSURANCE SERVICES 401422 INSURANCE FOR COUNTRY FAIR EVENT 11/03/2015 E 10-804-220-000-000 306.00 306.00 306.00 72423 01/27/2016 APPLE VALLEY COMMUNICATIONS 23270A CITY HALL DATA CABLING INSTALLATION & IM 11/20/2015 E 10-380-250-000-000 28,145.00 28,145.00 28,145.00 72424 01/27/2016 ARROWHEAD CREDIT UNION DEC/JAN 2016 VDEC/JAN 2016 VISA CHARGES 01/11/2016 E 09-440-220-000-000 CHILD CARE FOOD SUPP 51.14 E 09-440-221-000-000 CHILD CARE PRGM SUPP 174.00 E 09-440-223-000-000 CHILD CARE PRGM SUPP 86.00 E 09-440-228-000-000 CHILD CARE PRGM SUPP 86.00 E 09-440-709-000-000 CHILD CARE KITCHEN SINK 495.00 E 09-441-220-000-000 CHILD CARE FOOD SUPP 243.81 E 10-110-700-000-000 COUNCIL CHAMB DVD REPL 197.50 E 10-120-210-000-000 CITY MGR OFFICE SUPP 307.50 E 10-120-270-000-000 CA LEAGUE OF CITIES 650.00 E 10-140-210-000-000 OFFICE SUPP 103.00 3.b Packet Pg. 31 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 22882 E 10-140-219-000-000 MINOR EQUIP-KIOSK LOCK 53.34 E 10-140-265-000-000 CALCPA MEMBERSHIP/DUES 895.00 E 10-175-218-000-000 MAINT. WORK ATTIRE 139.50 E 10-190-211-000-000 HOLIDAY SUPP 163.18 E 10-195-245-000-000 CITY HALL JANITORIAL SUPP 1,119.01 4,763.98 4,763.98 72425 01/27/2016 ARROWHEAD UNITED WAY PREND 0115201 CONTRIBUTIONS FOR PR ENDING 01/15/2016 01/15/2016 B 10-022-65-00 5.00 5.00 5.00 72426 01/27/2016 AT AND T JAN 2016 AT&T JAN 2016 AT&T C. CARE PHONE AND INTERNE 01/14/2016 E 09-440-235-000-000 142.02 142.02 142.02 72427 01/27/2016 CALPERS 457 PLAN PR END 011520 457 DEFERRED COMP CONTRIBUTIONS PR EN 01/15/2016 B 10-022-63-00 1,076.58 B 10-022-64-00 9.02 1,085.60 1,085.60 72428 01/27/2016 CITY NEWSPAPER GROUP 22893 PUBLIC HEARING SITE ARCHITECTURAL REVI 11/30/2015 E 10-125-230-000-000 139.21 139.21 PUBLIC HEARING 12/08/15- 11/26/2015 11/23/2015 E 10-125-230-000-000 90.65 90.65 229.86 72429 01/27/2016 CITY OF SAN BERNARDINO 2016-10000012 DEC ANIMAL CONTROL SERVICES 12/22/2015 E 10-187-256-000-000 12,461.00 12,461.00 12,461.00 3.b Packet Pg. 32 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 72430 01/27/2016 COLTON PUBLIC UTILITIES SEP-NOV 2015 SSEP-NOV 2015 SEWER BILLING 11/30/2015 E 09-440-238-000-000 98.04 E 10-190-238-000-000 337.44 435.48 435.48 72431 01/27/2016 CREATIVE MANAGEMENT SOLUTIONS12022015 CLASSIFICATION AND COMPENSATION ANALY 12/08/2015 E 10-120-250-000-000 1,755.00 1,755.00 1,755.00 72432 01/27/2016 DAILY JOURNAL CORPORATION B2826069 INTRO SUMMARY ORD NO. 287 PUBLIC NOTIC 12/29/2015 E 10-125-230-000-000 349.65 349.65 B2801442 PUBLIC HEARING NOTICE- TRUCK ORDINANCE 11/16/2015 E 10-125-230-000-000 349.65 349.65 B2817855 ORDINANCE NO. 286 PUBLIC NOTICE 11/19/2015 E 10-125-230-000-000 143.00 143.00 B2827189 01/12/2016 COUNCIL MEETING PUBLIC HEARIN 12/29/2015 E 10-125-230-000-000 113.31 113.31 955.61 72433 01/27/2016 DIVISION OFTHE STATE ARCHITECT SB 1186 2ND QT2016 SB1186 2ND QTR COLLECTION 01/25/2016 B 23-200-86-00 21.00 21.00 21.00 72434 01/27/2016 EYEMED FIDELITY SECURITY LIFE 8435581 JAN EMPLOYEE PAID VISION INS 01/01/2016 B 10-022-61-00 105.87 105.87 105.87 3.b Packet Pg. 33 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 74911 72435 01/27/2016 EZ SUNNYDAY LANDSCAPE 9678 JAN MONTHLY MAINTENANCE 01/18/2016 E 09-440-245-000-000 100.00 100.00 100.00 72436 01/27/2016 FOX OCCUPATIONAL MEDICAL CTR 68679-65828 PRE-EMPLOYMENT PHYSICALS FOR CHILD CA 01/05/2016 E 09-440-228-000-000 135.00 135.00 135.00 72437 01/27/2016 JH DOUGLAS AND ASSOCIATES 2 PROF SVCS: HOUSING ELEMENT UPDATE 10/31/2015 E 10-370-250-000-000 7,250.00 7,250.00 7,250.00 72438 01/27/2016 JONES AND MAYER 75387 CITY ATTORNEY LEGAL SERVICES 11/30/2015 E 32-200-251-000-000 6,882.00 6,882.00 75790 CITY ATTORNEY LEGAL SERVICES 12/31/2015 E 10-160-250-000-000 5,167.00 5,167.00 75386 CITY ATTORNEY LEGAL SERVICES 11/30/2015 E 10-160-250-000-000 5,167.00 5,167.00 75792 CITY ATTORNEY LEGAL SERVICES 12/31/2015 E 32-200-251-000-000 2,275.50 2,275.50 74460 CITY ATTORNEY LEGAL SERVICES 12/31/2015 E 10-160-250-000-000 222.00 222.00 CITY ATTORNEY LEGAL SERVICES 11/30/2015 E 10-160-250-000-000 129.50 129.50 19,843.00 3.b Packet Pg. 34 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 794758462001 72439 01/27/2016 LEAGUE OF CALIFORNIA CITIES 2619 2016 MEMBERSHIP DUES 01/14/2016 E 10-120-265-000-000 600.00 600.00 600.00 72440 01/27/2016 DARCY MCNABOE FEB 2016 DM FEB HEALTH INSURANCE- D MCNABOE 01/25/2016 E 10-110-142-000-000 409.03 409.03 409.03 72441 01/27/2016 MIDAMERICA ADMIN AND RETIRE PR END 011520 PR END 01/15/16 RETIREMENT CONTRIBUTION 01/15/2016 B 10-022-68-00 364.29 364.29 364.29 72442 01/27/2016 JACQUELINE MITCHELL JAN 2016 JM JAN HEALTH INSURANCE REIM- MITCHELL 12/20/2015 E 10-110-142-000-000 225.00 225.00 225.00 72443 01/27/2016 OFFICE DEPOT 794758271001 OFFICE SUPPLIES 09/18/2015 E 10-120-210-000-000 530.54 530.54 805888041001 OFFICE SUPPLIES 11/12/2015 E 10-140-210-000-000 269.46 269.46 807093943001 OFFICE SUPPLIES 11/19/2015 E 10-125-210-000-000 159.99 159.99 816991866001 OFFICE SUPPLIES 01/11/2016 E 10-185-210-000-000 36.15 E 10-370-210-000-000 53.12 89.27 OFFICE SUPPLIES 09/21/2015 E 10-120-210-000-000 64.57 64.57 3.b Packet Pg. 35 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 811136401001 OFFICE SUPPLIES 12/09/2015 E 10-110-210-000-000 59.01 59.01 808022396001 OFFICE SUPPLIES 11/21/2015 E 10-110-210-000-000 56.02 56.02 807450499001 OFFICE SUPPLIES 11/17/2015 E 10-120-210-000-000 45.35 45.35 805319251001 OFFICE SUPPLIES 11/10/2015 E 10-120-210-000-000 35.63 35.63 794758461001 OFFICE SUPPLIES 09/18/2015 E 10-120-210-000-000 20.51 20.51 816991960001 OFFICE SUPPLIES 01/11/2016 E 10-172-210-000-000 19.40 19.40 807450680001 OFFICE SUPPLIES 12/17/2015 E 10-120-210-000-000 10.77 10.77 1,360.52 72444 01/27/2016 PUBLIC EMPLOYEES RETIREMENT PR END 011520 RETIREMENT CONTRIBUTIONS FOR PR ENDIN 01/15/2016 B 10-022-62-00 7,474.42 7,474.42 7,474.42 72445 01/27/2016 ROADRUNNER SELF STORAGE INC 19651 JAN STORAGE RENTAL UNIT 01/20/2016 E 10-140-241-000-000 172.00 172.00 19652 JAN STORAGE RENTAL 01/20/2016 E 10-140-241-000-000 124.00 124.00 296.00 3.b Packet Pg. 36 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . Invoice #Date Vendor Invoice Description Inv. Date Amount TotalCheck # Check Register CITY OF GRAND TERRACE As of 1/31/2016 72446 01/27/2016 TRANSPORTATION ENGINEERING 1463 SEPT CIRCULATION FEE PROF SRVS 10/12/2015 72447 01/27/2016 XEROX CORPORATION 082408092 FY 2015-16 XEROX CHARGES 12/01/2015 313.42 E 10-190-700-000-000 287.54 600.96 600.96 E 10-175-250-010-000 5,785.00 5,785.00 5,785.00 95 Total:600,679.50 checks in this report E 10-190-212-000-000 3.b Packet Pg. 37 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 1 6 [ R e v i s i o n 1 ] ( 1 8 5 3 : A p p r o v a l o f C h e c k R e g i s t e r N o . This page left intentionally blank. AGENDA REPORT MEETING DATE: February 9, 2016 Council Item TITLE: Approval of Amendment No 1. to the Professional Services Agreement Between the City of Grand Terrace and Interwest Consulting Group PRESENTED BY: Sandra Molina, Community Development Director RECOMMENDATION: 1. Appropriate 2,180.00 from the Gas Tax Fund Balance; 2. Approve Amendment No. 1 to the Professional Services Agreement Between the City of Grand Terrace and Interwest Consulting Group; and 3. Authorize the City Manager to Execute the Agreement. 2030 VISION STATEMENT: This staff report supports Goal #1 to Ensure our Fiscal Viability in that providing updated highway information to Caltrans directly impacts funding through the State Transportation Program. BACKGROUND: On September 8, 2015, the City Council approved a Professional Services Agreement (Agreement) with Interwest Consulting Group for I-215 Interchange Project Management Services and preparation of a Pavement Management Plan Index Study. Staff is recommending an amendment (Amendment No. 1) to the Agreement to incorporate the preparation of the Highway Performance Monitoring System (HPMS) Program. DISCUSSION: The HPMS is a Federal Highway Administration mandate overseen by Caltrans. The HPMS database maintains federally classified physical condition and performance characteristics on all public road mileage. Caltrans has requested the data from the City of Grand Terrace. The data collected has a direct impact on funding for the City of Grand Terrace. Apportionment formulas are given under the current Federal Highway Law and allocates funds to Cities through the State Transportation Program (STP). The STP, funding is 4 Packet Pg. 38 calculated based on lane miles and Vehicle Miles of Travel. The STP funds are allocated for Federal-Aid Highways, which include the arterials and major collector streets in the City. The City currently does not possess the requested data for the HPMS. As part of the Pavement Management Plan Index Study, Interwest is already collecting much of the data that requested by Caltrans. Therefore, there are efficiencies and cost savings to the City that will be realized by amending the current contract with the Interwest Consulting Group, to incorporate the HPMS. Interwest Consulting Group HPMS tasks will include: Collection of attribute data, as requested by Caltrans, in tabular form including the following: Street, From Location, To Location, Length, Lanes, County, Jurisdiction, Functional Classification, and section identification. GIS shape files as requested by Caltrans. Reports generated will be transmitted to Caltrans on the City’s behalf. FISCAL IMPACT: The Gas Tax Fund has an estimated fund balance of $315,000. Staff is recommending that City Council approve a $2.180.00 appropriation from the Gas Tax Fund balance, as shown in the table below: Fund No. Fund Title Description Amount 16 Gas Tax Fund Estimated Fund Balance, June 30, 2015 315,000.00 16 Gas Tax Fund Appropriation for HPMS Project Services ($2,180.00) Revised Fund Balance $312,820.00 ATTACHMENTS:  Amendment No. 1 to PSA (DOC)  Exhibit A-3 - Scope of Services Exhibit B - Rate - HPMS.pdf (PDF)  Original Agreement_Interwest.pdf (PDF) APPROVALS: Sandra Molina Completed 01/28/2016 6:24 PM City Attorney Completed 02/01/2016 12:55 PM 4 Packet Pg. 39 Finance Completed 02/01/2016 7:17 PM Community Development Completed 02/02/2016 7:46 AM City Manager Completed 02/03/2016 7:26 AM City Council Pending 02/09/2016 6:00 PM 4 Packet Pg. 40 AMENDMENT NO. 1 TO THE CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND INTERWEST CONSULTING GROUP FOR PROFESSIONAL SERVICES THIS AMENDMENT (“Amendment No. 1”) to the Consultant Services Agreement is made and entered into this 9th day of February, 2016, by and between the CITY OF GRAND TERRACE (“City”), a Municipal Corporation, and INTERWEST CONSULTING GROUP (“Consultant”) for professional services. WHEREAS, on September 8, 2015, City and Consultant entered into an Agreement (“Agreement”) to provide I-215 Interchange Project Management Services and Pavement Management Services, as identified in Exhibit A1 and Exhibit A-2, of the Agreement. WHEREAS, the parties wish to amend Section 1 (Consultant’s Services) of the Agreement to include preparation of Highway Performance Monitoring System Program (HPMS); and WHEREAS, the parties wish to amend Section 2 (Term of the Agreement) of the Agreement to extend the term of services; and WHEREAS, the parties wish to amend Section 4 (Payment for Services) of the Agreement to reflect the additional services; and NOW THEREFORE, in consideration of the foregoing and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree to amend the Agreement as follows: Section 1. Section 1 of the Agreement is hereby amended to read as follows: CONSULTANT'S SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit A-1, Exhibit A-2, and Exhibit A-3 (the "Services"). Section 2. Section 2 of the Agreement is hereby amended to read as follows: (b) Pavement Management Services (Exhibit A-2) (1) The term of this Agreement for Project Management Services shall be for commence on September 8, 2015 and terminate on February 29, 2016, or on the date that the Services contemplated by this Agreement are satisfactorily completed, whichever occurs first ('Termination Date"). At the end of the term period, the City Manager may, in writing, grant a 30 day extension. 4.a Packet Pg. 41 At t a c h m e n t : A m e n d m e n t N o . 1 t o P S A ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) (c) Highway Performance Monitoring System Program (Exhibit A-3) (1) The term of this Agreement for HPMS Services shall be for four weeks commencing on February 9, 2016, and terminating March 9, 2016, or on the date that the Services contemplated by this Agreement are satisfactorily completed, whichever occurs first ('Termination Date"). At the end of the term period, the City Manager may, in writing, grant a 30 day extension. Section 3. Section 4 of the Agreement is hereby amended to read as follows: (c) Highway Performance Monitoring System Program (1) City shall pay for the services performed by Consultant (Scope of Services in Exhibit A-3) pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit B-3. The fees for services shall not exceed the authorized amount of Two Thousand One Hundred and Eighty Dollars ($2,180.00) as set forth in Attachment "B-3," unless the CITY has given specific advance approval in writing. Section 4. All other terms, provisions and conditions of the Agreement, to the extent not modified by this Amendment No 1, shall remain in full force and effect. IN WITNESS THEREOF, the parties hereto have caused this Amendment No. 1 to be executed by and through their respective authorized officers, as of the date first above written. THE CITY OF GRAND TERRACE, “Consultant” A Municipal Corporation By: _________________________ By: _____________________ G. Harold Duffey Michael Kashiwagi, P.E. City Manager Director of Municipal Services 4.a Packet Pg. 42 At t a c h m e n t : A m e n d m e n t N o . 1 t o P S A ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) APPROVED AS TO FORM: By: _________________________ Richard L. Adams II City Attorney 4.a Packet Pg. 43 At t a c h m e n t : A m e n d m e n t N o . 1 t o P S A ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) EXHIBIT "B-3" SCHEDULE OF COMPENSATION HIGHWAY PERFORMANCE MONITORING SYSTEM PROGRAM I. AMOUNT OF COMPENSATION. For performing and completing all services pursuant to Exhibit "A-2" Scope of Services, is a total amount not to exceed $2,180.00 (Two Thousand One Hundred And Eighty Dollars), plus reimbursable expenses which will be charged at cost. II. BILLING. At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Consultant shall submit an invoice to the City at the following address: City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 Attn: Sandra Molina Community Development Director The invoice submitted pursuant to this paragraph shall show the: 1) Purchase order number; 2) Project name/description; 3) Name and hours worked by each person who performed services during the billing period; 4) The title/classification under which they were billed; 5) The hourly rate of pay; 6) Actual out-of-pocket expenses incurred in the performance of services; and, 7) Other such information as the City may reasonably require. III. METHOD OF PAYMENT. Payment to Consultant for the compensation specified in Section I, above, shall be made after the Executive Director or designee determines that the billing submitted pursuant to Section II, above, accurately reflects work satisfactorily performed. City shall pay Consultant within thirty (30) days there from. 4.a Packet Pg. 44 At t a c h m e n t : A m e n d m e n t N o . 1 t o P S A ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 9300 WEST STOCKTON BOULEVARD |SUITE 105 ELK GROVE,CALIFORNIA 95758 TEL. 916.683.3340 FAX. 916.683.3375 www.interwestgrp.com Exhibit A Scope of Services City of Grand Terrace Highway Performance Monitoring System Program January 2016 The Highway Performance Monitoring System (HPMS) Program is a Federal Highway Administration mandate overseen by Caltrans. The HPMS database maintains federally classified physical condition and performance characteristics on all public road mileage. Caltrans has requested the data from the City of Grand Terrace. The data collected has a direct impact on funding for the City of Grand Terrace. Apportionment formulas are given under the current Federal Highway Law,and allocated to Cities through the State Transportation Program (STP). In The STP, funding is calculated based on lane miles and Vehicle Miles of Travel. The STP funds are allocated for the Federal-Aid Highways, which include the arterials and major collectors in the City. Interwest Consulting Group HPMS tasks will include, but are not limited to: Collection of attribute data, as requested by Caltrans, in tabular form including the following: Street, From Location, To Location, Length, Lanes, County, Jurisdiction, Functional Classification, and section identification. GIS shape files as requested by Caltrans. Reports generated will be transmitted to Caltrans on the City’s behalf. Schedule Task Weeks HPMS GIS set up 1 Data collection and Reports 3 Total 4 -3 4.b Packet Pg. 45 At t a c h m e n t : E x h i b i t A - 3 - S c o p e o f S e r v i c e s E x h i b i t B - R a t e - H P M S . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s 9300 WEST STOCKTON BOULEVARD |SUITE 105 ELK GROVE,CALIFORNIA 95758 TEL. 916.683.3340 FAX. 916.683.3375 www.interwestgrp.com HPMS Fee Proposal The level of effort required to complete the listed Highway Performance Monitoring System (HPMS) Program services is as follows: Task Effort (Hours) Project Manager $150/hr Sr Engineer $120/hr PW Observer III $85/hr GIS Analyst $100/hr Direct Costs Total Task 1 HPMS GIS set up, data collection and Reporting 2 9 8 $0 10 Total (Hours)2 9 8 220 Total ($)$300 $1,080 $800 $0 $2,180 4.b Packet Pg. 46 At t a c h m e n t : E x h i b i t A - 3 - S c o p e o f S e r v i c e s E x h i b i t B - R a t e - H P M S . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s 9300 WEST STOCKTON BOULEVARD |SUITE 105 ELK GROVE,CALIFORNIA 95758 TEL. 916.683.3340 FAX. 916.683.3375 www.interwestgrp.com Exhibit B The rates displayed in the fee schedule below reflect Interwest’s current fees for all services. Hourly rates are typically reviewed yearly on July 1 and may be subject to revision unless under specific contract obligations. In addition, there is no charge for shipping, supply, or material costs. CLASSIFICATION HOURLY BILLING RATE Engineering Principal in Charge...................................................................................................................................................$160 Project Manager.........................................................................................................................................................150 Traffic Engineer..........................................................................................................................................................130 Supervising Engineer.................................................................................................................................................125 Senior Engineer.........................................................................................................................................................120 Engineering Associate III ...........................................................................................................................................105 Engineering Associate II............................................................................................................................................100 Engineering Associate I ...............................................................................................................................................85 Engineering Technician III ...........................................................................................................................................75 Engineering Technician II ............................................................................................................................................70 Engineering Technician I .............................................................................................................................................65 Student Trainee...........................................................................................................................................................30 Plan Review Services Certified Building Official..........................................................................................................................................$130 Senior Plan Review Architect.....................................................................................................................................125 Senior Structural Engineer.........................................................................................................................................120 Senior Plans Examiner.................................................................................................................................................80 Fire Plans Examiner.....................................................................................................................................................90 CASp............................................................................................................................................................................85 Permit Technician........................................................................................................................................................55 Inspector III ..................................................................................................................................................................80 Inspector II...................................................................................................................................................................65 Inspector I ....................................................................................................................................................................50 Code Enforcement Officer............................................................................................................................................80 Construction Management Construction Manager .............................................................................................................................................$125 Assistant Construction Manager ...............................................................................................................................110 Supervising Public Works Observer...........................................................................................................................105 Senior Public Works Observer.....................................................................................................................................95 Public Works Observer III ............................................................................................................................................85 Public Works Observer II .............................................................................................................................................80 Public Works Observer I..............................................................................................................................................75 Transportation Supervising Transportation Planner.........................................................................................................................$120 4.b Packet Pg. 47 At t a c h m e n t : E x h i b i t A - 3 - S c o p e o f S e r v i c e s E x h i b i t B - R a t e - H P M S . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s 9300 WEST STOCKTON BOULEVARD |SUITE 105 ELK GROVE,CALIFORNIA 95758 TEL. 916.683.3340 FAX. 916.683.3375 www.interwestgrp.com Senior Transportation Planner ...................................................................................................................................110 Associate Transportation Planner III ...........................................................................................................................95 Associate Transportation Planner II.............................................................................................................................85 Associate Transportation Planner I..............................................................................................................................80 Real Estate Real Estate Property Manager.................................................................................................................................$120 Senior Real Property Agent .......................................................................................................................................115 Real Property Agent III...............................................................................................................................................105 Real Property Agent II................................................................................................................................................100 Real Property Agent I...................................................................................................................................................90 GIS GIS Manager............................................................................................................................................................$120 Senior GIS Analyst.....................................................................................................................................................115 GIS Analyst III............................................................................................................................................................100 GIS Analyst II...............................................................................................................................................................90 GIS Analyst I................................................................................................................................................................80 Administrative Management Analyst II ..............................................................................................................................................$90 Management Analyst I .................................................................................................................................................80 Senior Administrative...................................................................................................................................................65 Administrative III ..........................................................................................................................................................58 Administrative II ...........................................................................................................................................................54 Administrative I ............................................................................................................................................................48 4.b Packet Pg. 48 At t a c h m e n t : E x h i b i t A - 3 - S c o p e o f S e r v i c e s E x h i b i t B - R a t e - H P M S . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s 4.c Packet Pg. 49 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 50 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 51 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 52 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 53 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 54 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 55 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 56 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 57 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 58 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 59 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 60 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 61 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 62 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 63 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 64 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 65 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 66 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 67 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 68 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 69 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) 4.c Packet Pg. 70 At t a c h m e n t : O r i g i n a l A g r e e m e n t _ I n t e r w e s t . p d f ( 1 8 5 0 : A m e n d m e n t N o . 1 t o I n t e r w e s t P r o f e s s i o n a l S e r v i c e s A g r e e m e n t ) This page left intentionally blank. AGENDA REPORT MEETING DATE: February 9, 2016 Council Item TITLE: Prioritization of Community Development Block Grant (CDBG) Funds for Program Year 2016-2017 PRESENTED BY: Sandra Molina, Community Development Director RECOMMENDATION: 1) Conduct a public hearing for the prioritization of eligible applications for 2016-2017 CDBG funding; and, 2) Prioritize funding allocations and authorize staff to submit the City's Community Development Block Grant (CDBG) funding recommendation to the County of San Bernardino Economic Development Agency. 2030 VISION STATEMENT: This staff report supports, in part, our Vision of a place where residents can enjoy quality of life that fosters pride and an engaged community, in that the CDBG program funds community programs that benefit Grand Terrace residents. BACKGROUND: The City participates in the Federally-funded Community Development Block Grant (CDBG) Program as a cooperating city administered by the San Bernardino County Economic Development Agency (County). Eligible activities for CDBG must meet one of the following national objectives as follows: 1) principally benefiting low-and moderate-income persons, 2) eliminating blight, and 3) meeting an urgent need. The types of projects and programs that may be considered for funding include construction and rehabilitation of publicly-owned facilities, handicapped accessibility improvements and infrastructure improvements, such as sidewalks, street, drainage, water and sewer systems. Also included is rehabilitation of housing for low- and moderate-income households, demolition and clearance to abate health hazards, and public services that are new or expanding and are directed toward meeting a community service need. Each program year, the County publishes Notice of Funding Availability (NOFA) for the next CDBG program year, and also notifies cooperating cities of the same. The City then notifies past applicants of the NOFA and deadline to submit applications. The organizations submit their completed applications directly to the County. The County collects and reviews applications and forwards eligible applications to the City for recommendations on funding prioritization. The City Council is required to make its funding recommendations at a noticed public hearing. The recommendations are forwarded to the County and scheduled before the Board of Supervisors for its approval. Attached are copies of the cover letter from SB County Economic Development Agency, Application Summary, and CDBG applications for the upcoming program year. 5 Packet Pg. 71 The City’s allocation for 2016-2017 is $48,456. The allocations are based on 2013 population estimates, as well as poverty and overcrowded housing counts. The City Council may recommend funding for up to four (4) projects with the allocation amount. DISCUSSION: The City Council’s current year (2015-2016) funding recommendations are shown in Table 1, below. These projects were funded by the Board of Supervisors, and implementation of these projects is ongoing. Table 1: 2015-2016 Funding Recommendations Prioritization Applicant Project Recommended Funding 1 City of Grand Terrace Enhanced code enforcement in CDBG census area $21,114 2 SB County Library Grand Terrace Branch Literacy Education $9,114 3 Family Services Association Provision of meals at senior centers and home delivery for seniors $9,114 4 The REC Center Recreation, Education and Creative Arts programs to Grand Terrace youth with limited resources $9,114 Total $48,456 2016-2017 Program Year Six CDBG-eligible proposals, all public service projects, were received for the 2016- 2017 program year. A summary of the eligible proposals is included in Attachment 2, and copies of the six applications with detailed grant proposals are included in Attachment 3. For easy reference Table 2 lists the five proposals. The total funding requested by the six applicants is $60,000. Two of the eligible applications are for new programs. Table 2: 2016-2017 Eligible Applications Applicant Project Funding Recommendations Since FY 2010-2011 FY 2016-2017 Funding Request SB County Con’t. - Literacy 2010-11: $10,000 $10,000 5 Packet Pg. 72 Library Grand Terrace Branch Education 2011-12: $4,995 2012-13: $10,000 2013-14: $10,000 2014-15: $10,000 2015-16: $9,114 Family Services Association New - Rent/mortgage assistance to low income, homeless and at risk families N/A $5,000 The REC Center New - Recreation, Education and Creative Arts programs to Grand Terrace youth with limited resources 2015-16: $9,114 $12,000 City of Grand Terrace Con’t. - Enhanced code enforcement in CDBG census area 2011-12: $8,000 2012-13: $27,933 2013-14: $27,933 2014-15: $27,933 2015-16: $21,114 $22,000 Family Services Association Con’t - Provision of meals at senior centers and home delivery for seniors 2011-12: $4,995 2014-15: $4,328 2015-16: $9,114 $10,000 CARE Counselors, Inc. New - Counseling and crisis intervention services to low income individuals/families N/A $1,000 Total $60,000 Recommendation The six proposals are all worthy proposals that either provide assistance to an underserved target population, or eliminate blight in target census areas. Unfortunately, given the City’s allocation of $48,456 and the County-imposed limitation of four (4) proposals, the City will not be able to recommend funding for all six proposals. Therefore, in its deliberation, staff suggests that the Council give primary consideration to those projects that serve the greatest number of Grand Terrace residents, as shown in Table 3. Additionally, because the total funding request for the four projects exceeds the allocation by $3,544, the recommending funding amount is proposed to be reduced equally to stay within the allocation amount. Table 3: 2016-2017 Funding Recommendations Prioritization Applicant Project Recommended 5 Packet Pg. 73 Funding 1 City of Grand Terrace Con’t. - Enhanced code enforcement in CDBG census area $21,114 2 SB County Library Grand Terrace Branch Con’t. - Literacy Education $9,114 3 Family Services Association Con’t - Provision of meals at senior centers and home delivery for seniors $9,114 4 The REC Center Con’t - Recreation, Education and Creative Arts programs to Grand Terrace youth with limited resources $9,114 Total $48,456 FISCAL IMPACT: In addition to staff time incurred for project administration, there is a temporary fiscal impact to the City’s General Fund because the City would need to advance grant funds for all but the County Literacy Program, with said advanced monies being later reimbursed by the County. The County administers the Literacy Program County-wide, and no costs are incurred by the City for that program. Budget appropriation for these grant allocations will be requested during the Fiscal Year 2016-2017 budget process. ATTACHMENTS:  2016-17 County Correspondence - CDBG.pdf (PDF)  2016-17 Summary of Applications - CDBG.pdf (PDF)  2016-17 CDBG Applications.pdf (PDF) APPROVALS: Sandra Molina Completed 02/01/2016 6:37 PM City Attorney Completed 02/02/2016 5:17 PM Finance Completed 02/02/2016 7:27 PM Community Development Completed 02/03/2016 10:22 AM City Manager Completed 02/03/2016 8:04 AM 5 Packet Pg. 74 City Council Pending 02/09/2016 6:00 PM 5 Packet Pg. 75 5.a Packet Pg. 76 At t a c h m e n t : 2 0 1 6 - 1 7 C o u n t y C o r r e s p o n d e n c e - C D B G . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.a Packet Pg. 77 At t a c h m e n t : 2 0 1 6 - 1 7 C o u n t y C o r r e s p o n d e n c e - C D B G . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.a Packet Pg. 78 At t a c h m e n t : 2 0 1 6 - 1 7 C o u n t y C o r r e s p o n d e n c e - C D B G . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.b Packet Pg. 79 At t a c h m e n t : 2 0 1 6 - 1 7 S u m m a r y o f A p p l i c a t i o n s - C D B G . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.b Packet Pg. 80 At t a c h m e n t : 2 0 1 6 - 1 7 S u m m a r y o f A p p l i c a t i o n s - C D B G . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 81 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 82 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 83 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 84 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 85 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 86 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 87 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 88 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 89 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 90 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 91 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 92 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 93 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 94 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 95 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 96 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 97 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 98 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 99 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 100 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 101 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 102 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 103 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 104 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 105 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 106 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 107 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 108 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 109 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 110 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 111 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 112 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 113 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 114 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 115 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 116 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 117 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 118 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 119 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 120 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 121 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 122 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 123 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 124 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 125 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 126 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 127 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 128 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) 5.c Packet Pg. 129 At t a c h m e n t : 2 0 1 6 - 1 7 C D B G A p p l i c a t i o n s . p d f ( 1 8 4 9 : 2 0 1 6 - 2 0 1 7 C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t P r o g r a m ) This page left intentionally blank. AGENDA REPORT MEETING DATE: February 9, 2016 Council Item TITLE: Renaming Pico Park to honor Veterans serving in the United States Armed Services PRESENTED BY: G. Duffey, City Manager RECOMMENDATION: Accept the recommendations of Facility Naming Committee to Rename Pico Park to one of the following names; Veteran’s Park, Patriot Park or Veteran’s Freedom Park; Select a name; and direct staff to have MIG (park consultant currently assessing all parks in Grand Terrace) recommend enhancements to Park that will embrace Veteran’s theme and return to Council before second meeting in May to approve Implementation Plan for Park (new name). 2030 VISION STATEMENT: This staff report supports Goal #4 Develop and Implement Successful Partnerships by Working collaboratively with Community to Facilitate the Delivery of Services Benefiting Our Community. BACKGROUND: On July 28, 2015, the City Council approved Resolution No. 2015-30 establishing policies and procedures for the naming of City-owned land, buildings, and facilities (Attachment I). The procedures establish guidelines and processes the Council will use for naming or renaming City-owned land, buildings, and facilities. The Procedures calls for the Mayor to send any request for the naming or renaming of City-owned land, buildings and facilities to the appropriate City Council subcommittee or establish especial Council subcommittee called (Facility Naming Committee). On August 5, 2015, Council Member William Hussey requested the City rename Pico Park to Veteran’s Park and; On November 24, 2015 Council Member Hussey’s request was presented to the Council and the Mayor established a renaming subcommittee per Resolution No. 2015-30 and appointed Council Member Hussey and Mayor Pro Tem Robles and; On January 12, 2016 the Renaming Subcommittee met and received public input on the renaming of Pico Park and; 6 Packet Pg. 130 On January 26, 2016 the minutes of the Renaming Subcommittee were presented to the Council and staff indicated that a staff report would be written for the next regularly scheduled Council meeting. During the January 26, 2016 meeting, Council Member Doug Wilson also suggested the City Council also consider renaming Pico Park to Hugh Grant Memorial Park. DISCUSSION: The City Council created a policy to insure the matter of naming or renaming a facility or building in the City is transparent. This item was on the Council Agenda three or more times and the public will have a chance to comment again on the renaming of Pico Park during tonight’s meeting. The Renaming Subcommittee received a number of positive comments on the merits of renaming Pico Park (Attachment II). The members of the Renaming Subcommittee also supported enhancement to the park to build on the Veteran’s as established by the Freedom Wall. The Renaming Subcommittee informed staff to return the item to Council with a recommendation to rename Pico Park to one of three names suggested during the meeting (Veteran’s Park, Patriot Park or Veteran’s Freedom Park). The Renaming Subcommittee also wanted staff to incorporate the community’s comments about building a theme for the renamed park to capture the essence of the Veteran’s Wall, which transforms the park from a local park to a regional tourist attraction. FISCAL IMPACT: There should be no General Fund Impact. Renaming the Park will require an initial capital investment for a new landmark sign in the front of the park. Estimated cost associated with a new landmark sign will range from $2,000.00 - $5,000.00. The new park sign and any improvements suggested by MIG can be funded through Quimby Fees as park rehabilitation. ATTACHMENTS:  Attachment I - 2015-30 CC Reso - Naming City Facilities Policy (PDF)  Attachment II - 01-13-2016 Minutes (PDF) APPROVALS: G. Harold Duffey Completed 02/03/2016 3:28 PM City Attorney Completed 02/03/2016 5:13 PM Finance Completed 02/03/2016 5:44 PM City Manager Completed 02/04/2016 8:04 AM City Council Pending 02/09/2016 6:00 PM 6 Packet Pg. 131 ATTACHMENT I 6.a Packet Pg. 132 At t a c h m e n t : A t t a c h m e n t I - 2 0 1 5 - 3 0 C C R e s o - N a m i n g C i t y F a c i l i t i e s P o l i c y ( 1 8 5 5 : R e n a m i n g P i c o P a r k t o h o n o r V e t e r a n s s e r v i n g i n t h e U n i t e d 6.a Packet Pg. 133 At t a c h m e n t : A t t a c h m e n t I - 2 0 1 5 - 3 0 C C R e s o - N a m i n g C i t y F a c i l i t i e s P o l i c y ( 1 8 5 5 : R e n a m i n g P i c o P a r k t o h o n o r V e t e r a n s s e r v i n g i n t h e U n i t e d 6.a Packet Pg. 134 At t a c h m e n t : A t t a c h m e n t I - 2 0 1 5 - 3 0 C C R e s o - N a m i n g C i t y F a c i l i t i e s P o l i c y ( 1 8 5 5 : R e n a m i n g P i c o P a r k t o h o n o r V e t e r a n s s e r v i n g i n t h e U n i t e d 6.a Packet Pg. 135 At t a c h m e n t : A t t a c h m e n t I - 2 0 1 5 - 3 0 C C R e s o - N a m i n g C i t y F a c i l i t i e s P o l i c y ( 1 8 5 5 : R e n a m i n g P i c o P a r k t o h o n o r V e t e r a n s s e r v i n g i n t h e U n i t e d CITY OF GRAND TERRACE FACILITY NAMING AD HOC COMMITTEE MINUTES • JANUARY 13, 2016 Council Chambers Public Input Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER City Clerk Jacquez-Nares called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Council Member Hussey led the Pledge of Allegiance CITY FACILITY NAMING POLICY AND HISTORY OF COMMITTEE City Manager Duffey provided a brief summary of this item. COMMITTEE MEMBER COMMENTS Council Member Bill Hussey suggested that the name of the Pico Park be changed Freedom Park. Mayor Pro Tem Sylvia Robles stated that she was ready to listen to the public’s input. PUBLIC INPUT Jim McNaboe, Veteran and Member of the Veteran’s Wall of Freedom Committee, as a Committee Member he had no position and was present only to take back the meeting information to the Committee. As a Veteran, he would like to see the natural progression of the project with the name change at project completion. Don Larkin, Member of the Veteran’s Wall of Freedom Committee, he also did not have a position as a Committee Member. Personally, he suggested that Pico Park’s name be changed to either Veteran’s Park or Patriot Park. He would also like to have a strategic plan to enhance the park. Jim McNaboe introduced the Members of the Veteran’s Wall of Freedom Committee present in the audience:Mickey Bubier, Don Larkin, Bruce Ricker, and Jim Miller. Yvonne Williams, Veteran, supports both names Veteran’s and Patriot Parks. She would also like to see the City look to the future in relation to this Park. Jim Miller supports the name change and suggested the name be Veteran’s Freedom Park to distinguish Grand Terrace from other cities’ that have a Veteran’s Park. ATTACHMENT II 6.b Packet Pg. 136 At t a c h m e n t : A t t a c h m e n t I I - 0 1 - 1 3 - 2 0 1 6 M i n u t e s ( 1 8 5 5 : R e n a m i n g P i c o P a r k t o h o n o r V e t e r a n s s e r v i n g i n t h e U n i t e d S t a t e s A r m e d S e r v i c e s ) Minutes Grand Terrace Facility Naming Ad Hoc Committee January 12, 2016 City of Grand Terrace Page 2 Mikey Bubier, Member of the Veteran’s Wall of Freedom Committee, would like to see what other Veterans have as suggestions or input. Brian Reinarz, Veteran, supports a name change but would like to have an additional name added to Veteran’s Park. Mayor Pro Tem Robles asked if the Veteran’s Wall of Freedom Committee could provide the cost for renaming the Park, a strategic plan,and a schedule for the project. Jim McNaboe stated that he did not know the cost for the name change and had already talked to City Manager Duffey on the possibility of moving the Park dumpsters to a different location. Mayor Pro Tem Robles stated that the Council staff report stated the cost would be from $2,000 to $5,000 for the landmark monuments. City Manager Duffey confirmed Mayor Pro Tem Robles’s statement and further stated that Quimby fees could cover the costs for the park improvements. Mayor Pro Tem Robles asked if the Veteran’s Wall of Freedom Committee could meet and present the Ad Hoc Committee with the cost and the additional community input. Don Larkin suggested having Freedom Wall signage on the new Barton Interchange wall. Council Member Hussey asked if the Veteran’s Wall of Freedom project would be completed by November 11, 2016. Jim McNaboe stated that the granite plaques would be completed by the end of April 2016 with the unveiling on Memorial Day 2016. The Veteran’s Wall of Freedom Dedication was scheduled for November 11, 2016. City Manager Duffey stated that the City currently was in discussions with SANBAG on the Interchange walls and the City would provide this information to the consultant on the Interchange project. He also reinforced the need for a have a strategic plan with a timeline for this Park project ready for the future use. Mayor Pro Tem Robles stated that the Ad Hoc Committee had enough to move forward with a recommendation to the City Council. She requested that the Veteran’s Wall of Freedom Committee bring forth a formal resolution with a strategy and timeline to enhance the Park. She also wanted to recommend to the City Council that they allocate Quimby Funds for this Park project. City Manager Duffey stated that in late September/early October the Council approved an assessment of the City’s parks;he would ask the City’s consultant to provide enhancements for this Park as part of their assessment. 6.b Packet Pg. 137 At t a c h m e n t : A t t a c h m e n t I I - 0 1 - 1 3 - 2 0 1 6 M i n u t e s ( 1 8 5 5 : R e n a m i n g P i c o P a r k t o h o n o r V e t e r a n s s e r v i n g i n t h e U n i t e d S t a t e s A r m e d S e r v i c e s ) Minutes Grand Terrace Facility Naming Ad Hoc Committee January 12, 2016 City of Grand Terrace Page 3 Mayor Pro Tem Robles would like to see interpretive panels on the Wall. She also suggested having a digital history/story for each of the Veteran’s by pressing a button. Don Larkin suggested a kiosk at the park to provide information. He also stated that the Freedom Wall was not just for Grand Terrace residents and should be advertised so that it would attract additional people. Mayor Pro Tem Robles asked the capacity of the name plaques on the Wall. Don Larkin stated that the front side only was approximately 1,500 spaces.The use of the back side was not recommended. Yvonne Williams would like to see the name change done on November 11, 2016 and the possible use of different statues supporting all the military branches. She suggested the use of social media to solicit additional input. Council Member Hussey stated that good work had been done at the meeting. He wanted everyone to remember and honor the Veteran’s for all that they do for us and our Country; they are the real heroes. He also thanked everyone for attending the meeting and for their participation. Council Member Hussey did not want to change the project timeline but wanted to help enhance the Park. Mayor Pro Tem Robles stated that potential future use of the Park by the Colton Unified School District for student field trips would provide War and Veteran’s history.Mayor Pro Tem Robles suggested that for interim enhancements banners be placed along the walkway leading up to the Freedom Wall. She would like to take to the City Council the following Ad Hoc Committee recommendations: 1.Three names for the Park: ·Veteran’s Park; ·Patriot Park;and ·Veteran’s Freedom Park 2.The use of the City’s consultant for a strategic plan, cost and enhancements 3.The ability to have a history/story for Veteran’s on the Wall 4.Temporary Banners along the walkway for interim enhancement. 5.Quimby Fund Allocation 6.b Packet Pg. 138 At t a c h m e n t : A t t a c h m e n t I I - 0 1 - 1 3 - 2 0 1 6 M i n u t e s ( 1 8 5 5 : R e n a m i n g P i c o P a r k t o h o n o r V e t e r a n s s e r v i n g i n t h e U n i t e d S t a t e s A r m e d S e r v i c e s ) Minutes Grand Terrace Facility Naming Ad Hoc Committee January 12, 2016 City of Grand Terrace Page 4 ADJOURN City Manager Duffey adjourned the meeting at 6:45 p.m. Sylvia Robles, Mayor Pro Tem Bill Hussey, Council Member 6.b Packet Pg. 139 At t a c h m e n t : A t t a c h m e n t I I - 0 1 - 1 3 - 2 0 1 6 M i n u t e s ( 1 8 5 5 : R e n a m i n g P i c o P a r k t o h o n o r V e t e r a n s s e r v i n g i n t h e U n i t e d S t a t e s A r m e d S e r v i c e s ) AGENDA REPORT MEETING DATE: February 9, 2016 Council Item TITLE: ADOPT AN ORDINANCE TO MODIFY SECTIONS 2.24.08 ENTITLED ABOLISHMENT OF POSITIONS AND SECTION 2.08.080 OF THE MUNICIPAL CODE ENTITLED APPOINTMENT, REMOVAL, DEMOTION, PROMOTION OF EMPLOYEE. PRESENTED BY: G. Duffey, City Manager RECOMMENDATION: Introduce by Title Only and Waive Further Reading of an Ordinance Amending Ordinance No. 281 Section 2.24.080 - Abolition of Positions, to include: When a position is abolished and former employee holding the classified position assumes a new At-Will Department Head position that person shall be entitled to 3 months of compensation if removed from new at-will position “without cause”. And Amending Section 2.08.080 Appointment, Removal, Demotion, Promotion of Employees, to include: The City Manager may provide up to three month severance pay to At-Will employees at time of separation when they are release “without cause”. As a financial matter, the City Council must be informed within 60 days of any separation agreement entered into by the City Manager. 2030 VISION STATEMENT: This staff report supports Goal #1 - Ensure Our Fiscal Viability by Exploring Creative Means to Provide Services. BACKGROUND: On January 12, 2016 the City Council approved the City Manager’s request to reorganize the Community Development Department and create two new departments; The Public Works Department and Planning and Development Services Department (attachment I) All department directors within the City of Grand Terrace are at-will employees, based on Council’s enactment of Ordinance No. 281 on April 28, 2015 (attachment II). Prior to that department heads were classified employees. At-Will employees serve at the pleasure of the appointing authority, while classified employees, employment is governed by the City’s Personnel Policies and Procedures. The City has several department heads that were hired before Ordinance No. 281 was approved, the positions are: 7 Packet Pg. 140 City Clerk Child Care Center Director Community Development Director The department heads referenced above are still considered Classified employees and not At-Will, because they retain the original classification at the time they were hired. In the case of the Community Development Director position, the position was eliminated from the budget and the Director can return to a previously held full time classified position or if they meet the requirements of one of the newly created positions, they can assume the new At-Will position. DISCUSSION At-Will positions serve at the pleasure of the appointing authority, therefore the City Manager may dismiss employees for “Cause” or “Without Cause”. Classified employees are hesitant to take At-Will positions because of the appointing authority’s ability to release “Without Cause”. On January 12, 2016, the City Council directed staff to return with modifications to the Municipal Code- Section 2.24.08 - Abolishment of Positions. The modification allow employees currently holding a classified position that assume an existing or new At-Will department head position to be entitled to 3 months of compensation if they are removed from the at-will position “without cause” and; In addition, staff was directed to provide additional language to 2.08.080 of the Municipal Code entitled Appointment, removal, demotion, promotion of employees that allow the City Manager to provide separation agreements up to 3 months for at-will employees released “without cause”. The separation agreement must be shared with Council within 60 days of execution. FISCAL IMPACT Fiscal impact could be felt within the Department if At-Will positions are released “without cause”. The range of compensation for existing department heads would be no greater than $40,000 per incident. ATTACHMENTS:  Attachment I - Reorganization Staff Report (PDF)  Attachment II - Ordinance No. 281- Amend Admin & Personnel Rules & Regulations (PDF)  Attachment III - Reorganization Ordinance (DOC) APPROVALS: G. Harold Duffey Completed 02/01/2016 1:06 PM Finance Completed 02/01/2016 1:11 PM 7 Packet Pg. 141 City Attorney Completed 02/01/2016 4:47 PM City Manager Completed 02/04/2016 8:03 AM City Council Pending 02/09/2016 6:00 PM 7 Packet Pg. 142 This page left intentionally blank. AGENDA REPORT MEETING DATE: January 12, 2016 Council Item TITLE: CONSIDER ELIMINATION OF THE COMMUNITY DEVELOPMENT DEPARTMENT AND CREATE TWO NEW DEPARTMENTS. PLANNING AND DEVELOPMENT SERVICES (TO INCLUDE PLANNING, BUILDING AND CODE ENFORCEMENT) AND THE DEPARTMENT OF PUBLIC WORKS (TO INCLUDE ENGINEERING, STREETS, INFRASTRUCTURE, PUBLIC WORK, PARKS AND FACILITY MAINTENANCE). CONSIDER APPROVAL NEW JOB CLASSIFICATION AND ADDITIONAL BUDGET APPROPRIATIONS TO SUPPORT THE NEW DEPARTMENTS. PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: 1.Adopt a Resolution (Attachment X) amending the Authorized Summary of Positions Section of the 2015/16 by eliminating the Community Development Director and Senior Engineer Positions from the 2015/16 budget and adding the Director of Planning and Development Services, Public Works Director, Building Official and the Code Enforcement Specialist (weekend) positions to the 2015/16 Authorized Summary of Position list in the 2015/16 budget, effective March 1, 2016. Approve functions for each department as identified in attachment I and II; and 2.Approve the job description for Director of Planning and Development Services and Director of Public Works (Attachment VII) and; 3.Adopt a Resolution (Attachment VIII) rescinding the current Classification/Salary ranges for the City Employees and adopting a new Classification/Salary ranges for the City Employees including the approval of Salary Ranges for Director of Planning and Development Services (R40), which is consistent with the survey Mean Max of Contract Cities; and approve a range of R42 which is 90% of the survey Mean Max for Public Works Director surveyed, effective March 1, 2016; and 4.Acknowledge that the Director of Planning and Development Services and the Director of Public Works ïð Ð¿½µ»¬ Ð¹ò îèï ATTACHMENT I 7.a Packet Pg. 143 At t a c h m e n t : A t t a c h m e n t I - R e o r g a n i z a t i o n S t a f f R e p o r t ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & C D P o s i t i o n s ) positions are At-Will positions and as provided in Section 2.24.020(E) of the Grand Terrace Municipal Code; and 5.Direct City Manager to return within 30 days with report to modify Municipal Code to provide separation agreements of 3 months for existing employees that assume at-will positions and authorize the City Manager to enter into separation agreements containing a severance payment of no more than 3 months for future at-will employees; and 6.Authorize the appropriation of $55,800 From the Gas Tax Fund (Attachment IX) for salary increases and budget adjustments for positions in the Planning and Development Services Department and Public Works Department. îðíð Ê×Í×ÑÒ ÍÌßÌÛÓÛÒÌæ This staff report supports Goal #1 -Ensure Our Fiscal Viability by Exploring Creative Means to Provide Services. ÞßÝÕÙÎÑËÒÜæ The Council will consider separating the land use and public works functions from the Community Development Department and create two separate Departments to include the following: The Department of Planning and Development Services, the Department will include Planning, Building and Code Enforcement, and The Department of Public Works, the Department will include Engineering, Infrastructure Development, Sewer, Facility Maintenance and Public Works and Parks Field Operations. In addition, the Council will consider approving the elimination of the Director of Community Development and replace it with the Director of Public Works and the Director of Planning and Development Services. The aforementioned reorganization to become effective March 1, 2016. Ü×ÍÝËÍÍ×ÑÒ The Director of Community Development currently provides oversight of land use and ïð Ð¿½µ»¬ Ð¹ò îèî 7.a Packet Pg. 144 At t a c h m e n t : A t t a c h m e n t I - R e o r g a n i z a t i o n S t a f f R e p o r t ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & C D P o s i t i o n s ) public works related projects. The City currently has a land use expert filling this role, but the staff person is often called on to address Public Works related issues that would normally require a certified City Engineer licensed by the State of California. The City has tried to augment the services with a lower level engineer but the demand and scope of Public Works services is vast and requires a dedicated resource to ensure that design and implementation of Public Works programs are carried out in a safe and economical manner. In addition, the position also has oversight of planning, building and permit services. The position also provides staff support to numerous Council- appointed Commissions and Committees; ensuring compliance with applicable laws and regulations dealing with the General Plan, State laws, development of area plans, neighborhood plans, special studies, environmental impact reports, design guidelines and historic preservation programs, surveys and annexations. Staff believes the sheer size of duties and tasks associated with the Director of Community Development will hinder future development in the City. In addition, staff believes the tasks assigned to this position are too great for one individual and requires both a land use experts and a senior level registered civil engineer. Therefore, staff is recommending a reorganization of the Community Development Department occur and the City establish the Department of Public Works and the Department of Planning and Development Services (Attachment I and II). Establishment of the two Departments will allow the City to hire a qualified Public Works Director that is a registered civil engineer and allow the current Community Development Director to assume the position of Director of Planning and Development Services, as she is an expert in development and land use. Both positions will be At-will in accordance with the City of Grand Ordinance No. 281 approved on April 28, 2015 (Attachment III). Establishing the Department of Planning and Development will allow the City to consolidate land use functions like Code Enforcement, Building and Planning and create efficiencies in the delivery of land use services. Staff believes that the reorganization will lead to the improvement of land use services by having a Planning Department Head to advise and make recommendations to the Council on land use policies. In addition, the reorganization leads to the employment of an in-house Building Official (1/2 time) and a part time Code Enforcement Officer (weekends). The in-house Building Official will be able to expedite permit reviews and oversee and implement the Ú×ÍÝßÔ ×ÓÐßÝÌ ïð Ð¿½µ»¬ Ð¹ò îèí 7.a Packet Pg. 145 At t a c h m e n t : A t t a c h m e n t I - R e o r g a n i z a t i o n S t a f f R e p o r t ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & C D P o s i t i o n s ) There is no fiscal impact to the general fund as the Senior Engineering Position in this replaced with a Public Works Director position, the increased costs of the Director position will be fully funded from non General Fund sources (Attachment IV). The Planning Director position currently is funded with 10% Gas Tax. It will be replaced with Land Use Fees and Charges (Attachment V). In addition, the 2015/16 budget includes $31,200 for a contracted Building Official. The in-house part time approximately $30,000 in annual plan check fees paid to our contractor (Attachment VI). The Building Official will do plan check in-house and the City will retain building permit and plan check fees. It is also expected that the Building Official will also assist Code Enforcement with recovery of fines. Staff is also seeking direction from Council to return with modifications to the Municipal Code-Section 2.24.08 -Abolishment of Positions. The modification would allow employees currently holding a classified position that assumes a new At-Will Department Head position to be entitled to a severance payment of 3 months of compensation if they are removed from the new at- Provide additional language to 2.08.080 -Appointment, removal, demotion, promotion of employees that allow the City Manager to provide separation agreements up to 3 months of severance pay for at- agreement must be shared with Council within 60 days of execution. Fiscal impact could be felt within the Department if at- ßÌÌßÝØÓÛÒÌÍæ Attachment I (PDF) Attachment II (PDF) Attachment III (PDF) Attachment IV (PDF) Attachment V (PDF) Attachment VI (PDF) Attachment VII (PDF) Attachment VIII (PDF) Attachment IX (PDF) Attachment X (PDF) ßÐÐÎÑÊßÔÍæ G. Harold Harold Duffey Completed 12/03/2015 4:05 PM Finance Completed 12/03/2015 4:21 PM City Attorney Completed 01/06/2016 8:16 AM ïð Ð¿½µ»¬ Ð¹ò îèì 7.a Packet Pg. 146 At t a c h m e n t : A t t a c h m e n t I - R e o r g a n i z a t i o n S t a f f R e p o r t ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & C D P o s i t i o n s ) City Manager Completed 01/06/2016 8:58 AM City Council Pending 01/12/2016 6:00 PM ïð Ð¿½µ»¬ Ð¹ò îèë 7.a Packet Pg. 147 At t a c h m e n t : A t t a c h m e n t I - R e o r g a n i z a t i o n S t a f f R e p o r t ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & C D P o s i t i o n s ) This page left intentionally blank. 7.a Packet Pg. 148 At t a c h m e n t : A t t a c h m e n t I - R e o r g a n i z a t i o n S t a f f R e p o r t ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & C D P o s i t i o n s ) 7.b Packet Pg. 149 At t a c h m e n t : A t t a c h m e n t I I - O r d i n a n c e N o . 2 8 1 - A m e n d A d m i n & P e r s o n n e l R u l e s & R e g u l a t i o n s ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & 7.b Packet Pg. 150 At t a c h m e n t : A t t a c h m e n t I I - O r d i n a n c e N o . 2 8 1 - A m e n d A d m i n & P e r s o n n e l R u l e s & R e g u l a t i o n s ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & 7.b Packet Pg. 151 At t a c h m e n t : A t t a c h m e n t I I - O r d i n a n c e N o . 2 8 1 - A m e n d A d m i n & P e r s o n n e l R u l e s & R e g u l a t i o n s ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & 7.b Packet Pg. 152 At t a c h m e n t : A t t a c h m e n t I I - O r d i n a n c e N o . 2 8 1 - A m e n d A d m i n & P e r s o n n e l R u l e s & R e g u l a t i o n s ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & 1 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA AMENDING SECTION 2.08.080 (APPOINTMENT, RENEWAL, DEMOTION, PROMOTION OF EMPLOYEES) OF CHAPTER 2.08 AND SECTION 2.24.08 (ABOLITION OF POSITIONS) OF CHAPTER 2.24 OF TITLE 2 OF THE GRAND TERRACE MUNICPAL CODE BY PROVIDING SEVERANCE PAY OF UP TO THREE MONTHS FOR CERTAIN AT- WILL POSITIONS UNDER CERTAIN CIRCUMSTANCES. WHEREAS, on January 12, 2016 the City Council approved the reorganization of the management positions of the City which included the addition of two new department head positions of Director of Planning and Development Services and Public Works Director; WHEREAS, in addition on January 12, 2016 the City Council directed the City Manager to return within thirty (30) days with a report to modify the Grand Terrace Municipal Code to provide severance pay for existing employees that assume at-will positions and whose employment is later terminated without cause and authorize the City Manager to enter into separation agreements containing severance pay of no more than three (3) months for future at-will employees whose employment is terminated without cause; and WHEREAS, the herein ordinance has been prepared to fulfill the aforementioned direction given to the City Manager by the City Council. NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Grand Terrace, as follows SECTION 1. Section 2.08.080 (Appointment, Renewal, Demotion, Promotion of Employees) of Chapter 2.08 (City Manager) of Title 2 (Administration and Personnel), of the Grand Terrace Municipal Code is hereby amended as follows: 2.08.080 - Appointment, removal, demotion, promotion of employees. It shall be the duty of the city manager to, and he shall, appoint, remove, promote and demote any and all officers and employees of the city, subject to all applicable personnel ordinances, rules and regulations. The city manager may provide up to three (3) months of severance pay to at-will employees at time of separation when they are released without cause. As a financial matter, the city council shall be advised within sixty (60) days of any such separation payment being provided or agreed to by the city manager. 7.c Packet Pg. 153 At t a c h m e n t : A t t a c h m e n t I I I - R e o r g a n i z a t i o n O r d i n a n c e ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & C D P o s i t i o n s ) 2 SECTION 2. Section 2.24.080 (Abolition of positions) of Chapter 2.24 (Personnel System) of Title 2 (Administration and Personnel), of the Grand Terrace Municipal Code is hereby amended as follows: 2.24.080 - Abolition of positions. Whenever in the judgment of the city council it becomes necessary in the interests of economy or because the necessity for a particular position involved no longer exists, the city council may abolish any position or employment in the classified employment. Whenever any reduction in the interests of economy is made, the city shall observe the seniority rule in accordance with the procedures prescribed by the personnel rules. When a position is abolished and the incumbent of said position is offered and assumes a newly created at-will department head position, the incumbent shall be entitled to three (3) months of severance pay if later removed from the new at-will position without cause. SECTION 3. The City Council declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase, or portion of it irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or portions of it be declared invalid or unconstitutional. If for any reason any portion of this ordinance is declared invalid or unconstitutional, then all other provisions shall remain valid and enforceable. SECTION 4. This ordinance shall take effect thirty days from the date of adoption. SECTION 5. First read at a regular meeting of the City Council held on the 8th day of December, 2015 and finally adopted and ordered posted at a regular meeting of said City Council on the 23rd day of February, 2016. ATTEST: ______________________________ _____________________________ Patricia Jacquez-Nares Darcy McNaboe City Clerk Mayor 7.c Packet Pg. 154 At t a c h m e n t : A t t a c h m e n t I I I - R e o r g a n i z a t i o n O r d i n a n c e ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & C D P o s i t i o n s ) 3 I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council on the 9th of February 2016, and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 23rd day of February 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ Pat Jacquez-Nares City Clerk Approved as to form: ________________________________ Richard L. Adams, II City Attorney 7.c Packet Pg. 155 At t a c h m e n t : A t t a c h m e n t I I I - R e o r g a n i z a t i o n O r d i n a n c e ( 1 8 5 2 : O r d i n a n c e A m e n d m e n t t o N e w P W & C D P o s i t i o n s ) This page left intentionally blank. AGENDA REPORT MEETING DATE: February 9, 2016 Council Item TITLE: I-215/Barton Road Interchange Project Update and Council Direction on Project Enhancements PRESENTED BY: Sandra Molina, Community Development Director RECOMMENDATION: 1) Select the Design of the Project Enhancements as Recommended in the Agenda Report; and 2) Direct Staff to Forward the Selections to SANBAG. 2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" by investing in critical improvements to infrastructure; and Goal #3 Promote Economic Development by investing in infrastructure needed to support business attraction and retention. BACKGROUND: On November 24, 2015, staff provided City Council with a presentation on potential enhancements for the I-215/Barton Road Interchange Project. This report highlighted several items that would need future Council direction and these items are being presented today for Council determinations. The Project is funded through the San Bernardino Associated Governments (SANBAG), and the California Department of Transportation (Caltrans) has the lead role on the design and right of way phases. DISCUSSION: Project Status Update The design of the I-215/Barton Road Interchange Project is progressing. The current schedule is as follows: o 95% Plans, Specifications and Estimate (PS&E) 3/1/2016 o PS&E complete 6/1/2016 o Right of way acquisitions, (on critical path) complete 3/1/2017 o Bidding for construction, (contingent on SANBAG funding) summer 2017 o Project completion fall 2019 Some actions that have been resolved are the following: 1. SANBAG directed Caltrans to prepare Highway Planting and Irrigation plans for a 8 Packet Pg. 156 future project bid shortly after the completion of the Interchange construction for the landscape in the roundabout areas and the City’s local streets. SANBAG is responsible for the funding future Highway Planting Project. 2. SANBAG agreed to fund and directed Caltrans to design entry statement fencing at each quadrant of the overcrossing. The Caltrans options will be presented today for the City’s approval. 3. SANBAG agreed to fund and direct Caltrans to design decorative street lights on the overcrossing. The Caltrans options will be presented today for the City’s approval. 4. It has been determined that the potential cooperative work to overlay Barton Road outside the Project limits to Canal Street would require re-opening the approved environmental document and put the Project at risk. Therefore, the City will bid this project once the Interchange contractor has been awarded and seek the benefit of their mobilization efficiencies. 5. Asphalt rubber, utilizing recycled tires, will be used in the project. On-Going Efforts 1. SANBAG is processing Resolutions of Necessity on properties as needed. 2. Investigations are preceding on underground the 4 electrical poles along the south side of Barton Road from the northbound I-215 off-ramp to Michigan Street by including and funding as part of the Project cost. 3. Sewer depth and location verification underway. The City of Colton will design and manage these relocations. A Cooperative Agreement between the City of Grand Terrace, City of Colton and SANBAG will be brought to the City Council at a later date. 4. An updated Freeway Maintenance Agreement with Caltrans - Establishing the understanding between Caltrans and the City relating to the maintenance responsibilities between the City and Caltrans will be brought to the City Council at a later date. Project Enhancements Project enhancements will provide an entry statement to the City and promote business attraction and retention. A presentation will be made tonight on the options these Project Enhancements. The following are the enhancements and the options the City must decide upon in order for the design to proceed: 1. Decorative bridge fencing with City Seal Material - 1. Perforated Stainless Steel*, or 2. Cut Rusted Steel Logo Location - 1. Off Structure*, or 2. On Structure 8 Packet Pg. 157 *Staff is recommending that the Council select Grand Terrace Seal Concept 1, which would have the City seal at each end of the bridge. The seal would have a perforated steel mountain silhouette. 2. Decorative street lighting Globe Style - 1. Double Globe “Acorn”, 2. Single Globe “Acorn”, 3. Double Globe “Carriage”*, or 4. Single Globe “Carriage” Pole Material - 1. Steel*, or Concrete Color - 1. Black, 2. Blue, or 3.*Other *The bike rest stations in the City are dark green double globes, “Carriage” style. Staff recommends that we match the established theme by selecting Double Globe “Carriage” made of steel pole material and powder coated Dark Green. 3. Roundabout vertical feature Concepts - Single vertical element or three vertical elements* If single vertical element selected - Colored concrete arch or no arch* Materials - 1. Slate*, 2. Copper Patina or 3. Rusted Steel *Staff is recommending that the Council the Three Vertical Elements (mountain silouhette) concept and Slate for the material of those elements. FISCAL IMPACT: None at this time. However, staff will report back on the maintenance costs associated with the installation of these approved Project enhancements. ATTACHMENTS:  Grand Terrace Enhancement Options 2-1-2016 (2).pdf (PDF) APPROVALS: Sandra Molina Completed 02/02/2016 12:32 PM City Attorney Completed 02/02/2016 5:13 PM Finance Completed 02/02/2016 7:26 PM Community Development Completed 02/03/2016 3:23 PM City Manager Completed 02/03/2016 8:06 AM City Council Pending 02/09/2016 6:00 PM 8 Packet Pg. 158 This page left intentionally blank. 8.a Packet Pg. 159 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 8.a Packet Pg. 160 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 8.a Packet Pg. 161 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 8.a Packet Pg. 162 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 8.a Packet Pg. 163 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 8.a Packet Pg. 164 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 8.a Packet Pg. 165 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 8.a Packet Pg. 166 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 8.a Packet Pg. 167 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 8.a Packet Pg. 168 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 8.a Packet Pg. 169 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 7 8.a Packet Pg. 170 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 8.a Packet Pg. 171 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 7 8.a Packet Pg. 172 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) 8.a Packet Pg. 173 At t a c h m e n t : G r a n d T e r r a c e E n h a n c e m e n t O p t i o n s 2 - 1 - 2 0 1 6 ( 2 ) . p d f ( 1 8 4 7 : I - 2 1 5 I n t e r c h a n g e - U p d a t e a n d D i r e c t i o n o n E n h a n c e m e n t s ) This page left intentionally blank. AGENDA REPORT MEETING DATE: February 9, 2016 Council Item TITLE: Approval of Bus Driver Classification and Salary PRESENTED BY: Sandra Molina, Community Development Director RECOMMENDATION: 1. Approve the bus driver job classification; 2. Adopt a Resolution of the City Council amending the adopted annual budget for fiscal year 2015-16 to include the new bus driver position; 3. Adopt a Resolution of the City Council amending Resolutions 2015-21 and 2016-03 adding a new classification/salary range for the position of bus driver; 4. Approve the establishment of a Senior Bus Program Fund (Fund 65) to account for the expenses and reimbursement of the VTrans match to the Senior Bus Program; and 5. Appropriate $5,000 from the Air Quality Improvement Fund to cover one-third of the City's match requirement with VTrans for the Senior Bus Program. 2030 VISION STATEMENT: This staff report supports Goal #4 "Develop and Implement Successful Partnerships" by working with a regional agency to secure funding for programs and projects that benefit seniors in our community. BACKGROUND: On January 12, 2016, the City Council approved a Funding Agreement and Lease Agreement between the City of Grand Terrace and Valley Transportation Services (VTrans) for the implementation of a Senior Bus Program. Initial steps for implementation of the Senior Bus Program are City Council approval of a bus driver classification and recruitment of a bus driver. DISCUSSION: The City has secured match funding of more than $40,000 annually for the next three (3) years from VTrans to assist with the operation of the proposed program, including covering the bus driver's annual salary. The match requirement for the City of Grand Terrace is $15,000 annually for the next three (3) years. The job classification for the bus driver has been completed and the recruitment process has begun to fill the 9 Packet Pg. 174 position. In addition to the approval of the new job classification for bus driver, staff recommends the Council approve the establishment of a new fund to be used solely for the Senior Bus Program to track the expenditures and reimbursements of VTrans funding for the program. The City has $10,000.00 budgeted in the 2015-16 Operating Budget to cover two-thirds of the $15,000.00 match requirement for the program (see Fiscal Impact chart). An appropriation of $5,000.00 from the AQMD Fund will be needed to meet the full requirement. Staff will be working with the Senior Center to conduct a survey to determine how many people currently drive to the Center and another survey at the end of the program year to show how many have chosen to use the bus service rather than drive their own vehicle. Use of AQMD funds requires that we show our program has led to a reduction in vehicle traffic. FISCAL IMPACT: With Council approval, the Senior Bus Program Fund (Fund 65) will be created to account for the VTrans match revenues and expenditures of the program. This fund will receive the reimbursements from VTrans. There are funds budgeted for the City’s contribution in the 2015-16 Operating Budget for the first year, and funds will be budgeted thereafter in subsequent budget years. Also, in subsequent years, staff anticipates exploring other funding sources to “grow” the Program, such as CDBG funding. The VTrans Funding chart below shows funding through the end of Fiscal Year 2015-16 ($21,239.50 of the $42,479.00 first program year allocation). Our term in the VTrans Funding Agreement goes from December to November so staff will come back to Council at the end of the Fiscal Year for approval to expend and receive reimbursement for the remaining funds in the Agreement. VTrans Funding Fund Account Account Title Proposed Budget Senior Bus Program (65) 65-300 VTrans Revenue $21,239.50 Senior Bus Program (65) 65-805-000-000 VTrans Expenditure $21,239.50 TOTAL $21,239.50 Fund Appropriation from Air Quality Improvement Fund for Senior Bus Program Fund Account Description Budget/ Proposed 9 Packet Pg. 175 Appropriation General Fund (10) 10-120-110-102- 000 (QLEAP Already Budgeted) Senior Bus Program $5,000.00 General Fund (10) 10-175-110-000- 000 (Already Budgeted) Public Works Salary / Wages $5,000.00 Air Quality Improvement Fund (15) Proposed appropriation from Fund 15 to Fund 65 (Air Quality Improvement Fund balance as of June 30, 2015: $49,660) $5,000.00 TOTAL $15,000.00 ATTACHMENTS:  Bus Driver Classification (DOC)  Resolution No. 2016 - Amending 2015-16 Budget (new) (DOCX)  Resolution No. 2016 - Adding Classification and Salary Range (new)(DOCX) APPROVALS: Sandra Molina Completed 01/28/2016 7:36 AM City Attorney Completed 02/01/2016 10:56 AM Finance Completed 02/01/2016 6:53 PM Community Development Completed 02/02/2016 7:36 AM City Manager Completed 02/03/2016 8:20 AM City Council Pending 02/09/2016 6:00 PM 9 Packet Pg. 176 This page left intentionally blank. Bus Driver Page 1/3 Bus Driver Department/Division: City Manager’s Office Reports To: Director of Public Works/City Engineer Provides Direction To: Not applicable FLSA Exemption Status: Non-Exempt Date Prepared: December 8, 2015 GENERAL PURPOSE Under general supervision, operates bus to transport seniors to and from functions, events, and other services; schedules routes based on daily needs; conducts safety inspections; completes maintenance and safety records; performs related work as required. DISTINGUISHING CHARACTERISTICS The Bus Driver is responsible for scheduling routes based on rider needs and for picking up and returning passengers. The employee completes daily safety inspections and must operate the bus independently and prepare any required reports. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class. 1. Inspects bus for safe operation including brakes, tire pressure, tire tread, belts, wipers, lights and turn signals, air gauges, seats, mirrors, fluids, and safety warning lights, and reports hazards and mechanical problems. 2. Schedules efficient routes given the location and timing of pick-ups and drop-offs. 3. Stops to pick up and release passengers and provide assistance entering and exiting the bus, as needed. 4. Maintains driving and medical credentials; takes required tests as needed. 5. Completes and maintains all records regarding safety inspections, accidents and mechanical problems. 9.a Packet Pg. 177 At t a c h m e n t : B u s D r i v e r C l a s s i f i c a t i o n ( 1 8 4 1 : B u s D r i v e r C l a s s i f i c a t i o n a n d S a l a r y A p p r o v a l ) Bus Driver Page 2/3 Knowledge of: Safety regulations applicable to bus operations in the California Vehicle Code, traffic code, regulations, and local health and safety requirements; bus safety and maintenance inspection practices; effective customer service techniques; basic math; record keeping methods and techniques. Ability to: Safely operate a passenger bus in accordance with safety standards and regulations; understand and follow instructions; plan routes to ensure appropriate pick up and return times; conduct vehicle safety inspections; explain and enforce safety requirements to passengers; complete accident, activity and incident reports; maintain a variety of records and files; operate computer equipment and use software applications; communicate effectively, both orally and in writing; establish and maintain effective working relationships with staff, management, and the general public. Education/Training/Experience: High School graduation or G.E.D. equivalent and completion of an approved bus operator training and safety program is required. Two years of experience and training in the operation of a bus weighing two or more tons is required. Licenses, Certificates; Special Requirements: Possession of valid Class B California driver’s license, passenger endorsement, acceptable driving record, and proof of auto insurance in compliance with the City’s Vehicle Insurance Policy standards. Ability to complete First Aid and Cardiopulmonary Resuscitation (CPR).and AED within six months of assignment to this classification. Ability to maintain appropriate medical certification required by the Department of Transportation and Department of Motor Vehicles for the operation of a public bus. May be required to work different shifts, weekends, and holidays. In accordance with California Government Code Section 3100, City of Grand Terrace employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 9.a Packet Pg. 178 At t a c h m e n t : B u s D r i v e r C l a s s i f i c a t i o n ( 1 8 4 1 : B u s D r i v e r C l a s s i f i c a t i o n a n d S a l a r y A p p r o v a l ) Bus Driver Page 3/3 Physical Demands While performing the duties of this job, the employee is regularly required to use hands to firmly grasp a steering wheel and vehicle controls, and finger, handle, feel, or operate vehicle instruments; reach above shoulder and below shoulder with hands and arms to adjust equipment controls and settings. The employee is required to constantly sit while driving for extended periods of time; stand and walk while entering and exiting bus; bend, stoop, crouch, or kneel. The employee is required to see, talk, and hear. Specific vision abilities required by this job include close vision, peripheral vision, distance vision, color vision, and the ability to adjust focus. Mental Demands While performing the duties of this class, the employee must be able to use written and oral communication skills; read labels and follow instructions; use basic math; and interact with City staff, seniors, and the public. WORK ENVIRONMENT The employee operates a motor vehicle in traffic and variable weather conditions and is subject to traffic fumes, odors, and vehicle hazards. The noise level is moderate to loud when transporting larger groups of seniors to different City functions and typically ranges from 60 decibels to 80 decibels. 9.a Packet Pg. 179 At t a c h m e n t : B u s D r i v e r C l a s s i f i c a t i o n ( 1 8 4 1 : B u s D r i v e r C l a s s i f i c a t i o n a n d S a l a r y A p p r o v a l ) This page left intentionally blank. RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE ADOPTED ANNUAL BUDGET FOR FISCAL YEAR 2015-2016 WHEREAS, The City’s Annual Budget for Fiscal Year 2015-2016 was adopted during a regularly scheduled City Council meeting on June 23, 2015; and WHEREAS, the said FY2015-16 Adopted Budget contains the Fiscal Year 2015- 16 Authorized Summary of Positions; and WHEREAS, the said Fiscal Year 2015-16 Authorized Summary of Positions contains all authorized positions in the City required to provide government services to the community; and WHEREAS, the City Council has made such revisions to the Fiscal Year 2015-16 Authorized Summary of Positions contained in the FY2015-16 Adopted Budget as so desired; and WHEREAS, the Proposed Amendment to the FY2015-16 Authorized Summary of Positions conforms with the City’s 2030 Vision and 2014-2020 Strategic Plan; and WHEREAS, the Proposed Amendment to the FY2015-16 Authorized Summary of Positions, as herein approved, will enable the City Council to make adequate financial plans and will ensure that City officers can administer their respective functions in accordance with such plans; and WHEREAS, on January 12, 2016 the City Council Amended the Authorized Summary of Positions as contained in the FY2015-16 Adopted Budget to add two new positions to be effective March 1, 2016; and WHEREAS, the Proposed Amendment will be creating one new bus driver position, which is non-exempt in the Office of the City Manager. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Authorized Summary of Positions as contained in the FY2015- 16 Adopted Budget, is hereby amended to add a bus driver position as set forth in Attachment A to this Resolution and is approved and adopted as part of the Annual Budget of the City of Grand Terrace for Fiscal Year 2015-2016, and said amendment shall become effective immediately. SECTION 2. The City Clerk shall certify to the passage and adoption of this Resolution, and it shall take effect immediately and be in full force and effect. 9.b Packet Pg. 180 At t a c h m e n t : R e s o l u t i o n N o . 2 0 1 6 - A m e n d i n g 2 0 1 5 - 1 6 B u d g e t ( n e w ) ( 1 8 4 1 : B u s D r i v e r C l a s s i f i c a t i o n a n d S a l a r y A p p r o v a l ) PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 9th day of February, 2016 by the following vote: Mayor of the City of Grand Terrace and the City Council thereof ATTEST: City Clerk of the City of Grand Terrace 9.b Packet Pg. 181 At t a c h m e n t : R e s o l u t i o n N o . 2 0 1 6 - A m e n d i n g 2 0 1 5 - 1 6 B u d g e t ( n e w ) ( 1 8 4 1 : B u s D r i v e r C l a s s i f i c a t i o n a n d S a l a r y A p p r o v a l ) I, PAT JACQUES-NARES, CITY CLERK of the City of Grand Terrace, California, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 9th day of February, 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Pat Jacques-Nares, City Clerk APPROVED AS TO FORM: Richard Adams II, City Attorney 9.b Packet Pg. 182 At t a c h m e n t : R e s o l u t i o n N o . 2 0 1 6 - A m e n d i n g 2 0 1 5 - 1 6 B u d g e t ( n e w ) ( 1 8 4 1 : B u s D r i v e r C l a s s i f i c a t i o n a n d S a l a r y A p p r o v a l ) This page left intentionally blank. 6 d Position 2014-15 2015-16 Projected Adopted 2015-16 Proposed Revisions Elected and Appointed Officials - - - City Hall 1 City of Grand Terrace FY 2015-16 Authorized Summary of Positions Increase (Decrease) 2015-16 Revised over (under) 2015-16 Adopted 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 5.0 0.00% 5.0 0.00% 10.0 0.00% 1 Council Members 5.0 5.0 2 Planning Commissioners 5.0 5.0 Total 10.0 10.0 Accounting Technician 1.0 - - Administrative Intern - P/T 1.0 1.0 1.0 0.00% Assistant to the City Manager - - - Building & Safety Technician II 1.0 1.0 1.0 0.00% Building & Safety/PW Director - - - Building Official - - 0.5 Bus Driver 1.0 1.0 City Clerk 1.0 1.0 1.0 0.00% City Manager 1.0 1.0 1.0 0.00% Code Enforcement Specialist - - 0.5 Community Development Director 1.0 1.0 - 0.00% Community & Econ. Dev. Director - - - Deputy City Clerk - - - Deputy Community Dev Director - - - Executive Assistant 1.0 1.0 1.0 0.00% Finance Director - - - Human Resources Technician 0.5 0.5 0.5 0.00% Maintenance Crew Leader 1.0 1.0 1.0 0.00% Maintenance Worker 2 2.0 2.0 2.0 0.00% Maintenance Worker 3 - - - Management Analyst 1.0 1.0 1.0 0.00% MIS Specialist 1.0 - - Parks & Field Assistant - - - 9.b Packet Pg. 183 At t a c h m e n t : R e s o l u t i o n N o . 2 0 1 6 - A m e n d i n g 2 0 1 5 - 1 6 B u d g e t ( n e w ) ( 1 8 4 1 : B u s D r i v e r C l a s s i f i c a t i o n a n d S a l a r y A p p r o v a l ) City of Grand Terrace FY 2015-16 Authorized Summary of Positions Position 2014-15 Projected Planning & Development Services 24 Director - 25 Planning Technician 0.5 26 Public Works Director - 27 Secretary 1.0 28 Senior Accounting Technician - 29 Senior Engineer 1.0 30 Senior Planner - 31 Sr. Code Enforcement Officer 1.0 Total 16.0 Child Care Services 1 Child Care Services Director 1.0 2 Assistant Child Care Director 2.0 3 Lead Teacher 3.0 4 Teacher 14.0 5 Teaching Assistant 3.0 6 Substitute Teacher (P/T) 2.0 7 Cook 1.0 Total 26.0 2015-16 Adopted - 0.5 - 1.0 - 1.0 - 1.0 15.0 1.0 2.0 3.0 14.0 3.0 2.0 1.0 26.0 2015-16 Proposed Revisions - 1.0 - - - - - - - - 2015-16 Revised 1.0 0.5 1.0 1.0 - - - 1.0 16.0 1.0 2.0 3.0 14.0 3.0 2.0 1.0 26.0 Increase (Decrease) over(under) 2015-16 Adopted 0.00% 0.00% 0.00% 0.00% 7.14% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 9.b Packet Pg. 184 At t a c h m e n t : R e s o l u t i o n N o . 2 0 1 6 - A m e n d i n g 2 0 1 5 - 1 6 B u d g e t ( n e w ) ( 1 8 4 1 : B u s D r i v e r C l a s s i f i c a t i o n a n d S a l a r y A p p r o v a l ) RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING RESOLUTIONS 2015-21 AND 2016-03 WITH THE ADDTION OF A CLASSIFICATION AND SALARY RANGE FOR A NEW POSITION OF BUS DRIVER. WHEREAS, on January 12, 2016 the City Council of Grand Terrace passed Resolution 2016-03 which rescinded Resolution 2015-21, and established new classification/salary ranges for the employees of the City of Grand Terrace, with the rescission of Resolution 2015-21 becoming effective on February 29, 2016 and the new classification/salary ranges becoming effective March 1, 2016; and WHEREAS, the City Council of the City of Grand Terrace has determined the need to add the salary range for a Bus Driver in the Office of the City Manager; and WHEREAS, the City Council of the City of Grand Terrace wishes to amend the classification/salary ranges for the employees of the City of Grand Terrace established by Resolution 2015-21 that will be effective until February 29, 2016 and Resolution 2016-03 that will become effective March 1, 2016; NOW THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DETERMINE, AND ORDER THE FOLLOWING: SECTION 1. Classifications/Salary Ranges – Resolution 2015-21 is hereby amended to include the job classification and salary range for Bus Driver as shown in Attachment “A” attached hereto and said classification and salary range shall be effective immediately. SECTION 2. Classifications/Salary Ranges – Resolution 2016-03 is hereby amended to include the job classification and salary range for Bus Driver as shown in Attachment “A” attached hereto and said classification and salary range shall be effective March 1, 2016 SECTION 3. The City Clerk shall certify to the passage and adoption of this Resolution, and it shall take effect immediately and be in full force and effect. PASSED, APPROVED, AND ADOPTED this 9th day of February, 2016. Darcy McNaboe, Mayor ATTEST: Pat Jacquez-Nares, City Clerk 9.c Packet Pg. 185 At t a c h m e n t : R e s o l u t i o n N o . 2 0 1 6 - A d d i n g C l a s s i f i c a t i o n a n d S a l a r y R a n g e ( n e w ) ( 1 8 4 1 : B u s D r i v e r C l a s s i f i c a t i o n a n d S a l a r y A p p r o v a l ) I, PAT JACQUEZ-NARES, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 9th day of February, 2016 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Pat Jacquez-Nares, City Clerk APPROVED AS TO FORM Richard L. Adams II, City Attorney 9.c Packet Pg. 186 At t a c h m e n t : R e s o l u t i o n N o . 2 0 1 6 - A d d i n g C l a s s i f i c a t i o n a n d S a l a r y R a n g e ( n e w ) ( 1 8 4 1 : B u s D r i v e r C l a s s i f i c a t i o n a n d S a l a r y A p p r o v a l ) ATTACHMENT A City of Grand Terrace Classification and Salary Range Schedule Classification Grade MONTHLY Bus Driver Classification Grade HOURLY (Step increase at 5% increments) Step Step Step Step Step Bus Driver R15 A $16.0707 B $16.8742 C $17.7180 D $18.6038 E $19.5340 Step Step Step Step Step A B C D E R15 $2,785.59 $2,924.87 $3,071.11 $3,224.67 $3,385.90 9.c Packet Pg. 187 At t a c h m e n t : R e s o l u t i o n N o . 2 0 1 6 - A d d i n g C l a s s i f i c a t i o n a n d S a l a r y R a n g e ( n e w ) ( 1 8 4 1 : B u s D r i v e r C l a s s i f i c a t i o n a n d S a l a r y A p p r o v a l ) EXHIBIT 1 City of Grand Terrace Compensation Survey Bus Driver November 2015 NAME OF SURVEY AGENCY Benchmark Job Classification JOB MODIFIER RANGE MINIMUM/ ENTRY STEP RANGE MAXIMUM/ TOP STEP SALARY RANGE EFFECTIVE DATE City of Beaumont Bus Driver = $2,468 $3,158 1/1/14 City of Calimesa Not Comparable City of Colton Not Comparable City of Diamond Bar Not Comparable City of Highland Not Comparable City of La Verne Not Comparable City of Lake Elsinore Not Comparable City of Loma Linda Community Development Director City of Moreno Valley Not Comparable City of Norco Bus Driver = $2,137 $2,599 7/1/15 City of Perris Not Comparable City of Redlands Not Comparable City of Rialto Not Comparable City of Yucaipa Not Comparable City of Grand Terrace Bus Driver New Grand Terrace vs. Survey Mean Max Rate= Survey Mean Max = $2,878 9.c Packet Pg. 188 At t a c h m e n t : R e s o l u t i o n N o . 2 0 1 6 - A d d i n g C l a s s i f i c a t i o n a n d S a l a r y R a n g e ( n e w ) ( 1 8 4 1 : B u s D r i v e r AGENDA REPORT MEETING DATE: February 9, 2016 Council Item TITLE: Discussion of Van Buren Street Roadway Alterations and Consider Possible Action and Appropriation PRESENTED BY: Sandra Molina, Community Development Director RECOMMENDATION: 1) Direct staff to implement the Phasing Plan beginning with Phase 1a; and 2) Appropriate $8,960.00 Dollars from the Gas Tax Fund. 2030 VISION STATEMENT: This staff report supports our 2030 Mission, Goal #2, Maintain Public Safety. BACKGROUND: On November 10, 2015, the City Council conducted a discussion on roadway related projects, including a traffic issues on Van Buren Street and Oriole Avenue. Primarily resident concerns that motorist fail to stop at the stated intersection and also speeding along Van Buren Street. Initial steps taken included street markings at the intersection of Van Buren Street and Oriole Avenue to address concerns that motorists fail to stop at the intersection. At that meeting the Council directed staff to return with a comprehensive approach along Van Buren Street. DISCUSSION: Staff is recommending various street alterations along Van Buren Street that would be implanted in stages. After each stage, its efficacy will be reviewed to determine if implementation of the next phase, or portions of the next phase are warranted. The alterations are intended to narrow the width of the travel lane which serves to reduce vehicle speed. The estimated costs are conservative and include prevailing wage. Phase 1a Van Buren Street/Oriole Avenue Install an eastbound and westbound solar powered flashing light 150 feet from the intersection 10 Packet Pg. 189 Estimated cost: $8,960.00 Observation Street/Van Buren Striping of a centerline and edge line marking with bott dots (knuckle channelizer) to reduce the width of the travel way, and signing Estimated cost: $7,700.00 Phase 1b Van Buren Street Two direction centerline “no passing” double line striping, a right edge line to reduce the width of the travel way and signing Estimated cost: $24,220.00 Phase 2 (can be installed in sub-phases) Van Buren Street Install a raised median midblock, east of Oriole Street Install a raised median midblock, east of Nightingale Way Estimated cost: $26,600.00 Install a midblock curb extensions (“mini-island”) Estimated cost: $7,840.00 Observation Street/Van Buren Street Install a raised median knuckle channelizer, approximately 4 feet wide Estimated cost: $46,760.00 FISCAL IMPACT: Implementation of Phase 1a is estimated at $6,400.00 Staff requests Council appropriation of that amount from the Gas Tax Fund (Fund 16). Fund No. Fund Title Description Amount 16 Gas Tax Fund Estimated Fund Balance 312,820.00 16 Gas Tax Fund Appropriation for HPMS Project ($8,960.00) 10 Packet Pg. 190 Services Revised Fund Balance $303,860.00 ATTACHMENTS:  Phase 1 sheet 1 010516.pdf (PDF)  Phase 1 sheet 2 (2) 010516.pdf (PDF)  Phase 2 sheet 1 010616.pdf (PDF)  Phase 2 sheet 2 010516.pdf (PDF) APPROVALS: Sandra Molina Completed 02/03/2016 4:17 PM City Attorney Completed 02/04/2016 10:30 AM Finance Completed 02/04/2016 11:26 AM Community Development Completed 02/04/2016 11:34 AM City Manager Completed 02/04/2016 1:32 PM City Council Pending 02/09/2016 6:00 PM 10 Packet Pg. 191 This page left intentionally blank. 10.a Packet Pg. 192 At t a c h m e n t : P h a s e 1 s h e e t 1 0 1 0 5 1 6 . p d f ( 1 8 4 8 : V a n B u r e n S t r e e t R o a d w a y A l t e r a t i o n s ) 10.b Packet Pg. 193 At t a c h m e n t : P h a s e 1 s h e e t 2 ( 2 ) 0 1 0 5 1 6 . p d f ( 1 8 4 8 : V a n B u r e n S t r e e t R o a d w a y A l t e r a t i o n s ) 10.c Packet Pg. 194 At t a c h m e n t : P h a s e 2 s h e e t 1 0 1 0 6 1 6 . p d f ( 1 8 4 8 : V a n B u r e n S t r e e t R o a d w a y A l t e r a t i o n s ) 10.d Packet Pg. 195 At t a c h m e n t : P h a s e 2 s h e e t 2 0 1 0 5 1 6 . p d f ( 1 8 4 8 : V a n B u r e n S t r e e t R o a d w a y A l t e r a t i o n s ) AGENDA REPORT MEETING DATE: February 9, 2016 Council Item TITLE: An Ordinance Amending Title 4 of the Grand Terrace Municipal Code Establishing the Grand Terrace Circulation Improvement Fee Program PRESENTED BY: Sandra Molina, Community Development Director RECOMMENDATION: Read by title only, waive further reading and Introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA AMENDING CHAPTER 4.104 OF TITLE 4 OF THE GRAND TERRACE MUNICIPAL CODE TO CLARIFY AND TO REDUCE THE OVERALL FEES FOR THE CIRCULATION IMPROVEMENT FEE PROGRAM 2030 VISION STATEMENT: This staff report supports Goal #1 Ensure Our Fiscal Viability and Goal #2 Maintain Public Safety by ensuring cost recovery for services and improvements, and investing in improvements to infrastructure. BACKGROUND: On January 26, 2016, the City Council received a report on the Grand Terrace Circulation Fee Program Update. At that time, Staff informed the Council that Staff would return to the Council to present an ordinance with updated fees to the Council for adoption. The Circulation Fee Program is a development impact fee assessed on new development to assist in the funding of circulation improvements within the City. An Update of the Grand Terrace Circulation Fee Program was conducted in accordance with California Government Code Chapter 5 Section 66000 - 66008 Fees for Development Projects, which governs the imposition of development impact fees in California. DISCUSSION: The City of Grand Terrace enacted a Circulation Fee Program (Program) in 1998 in accordance with provisions of AB 1600. The Program imposes fees on new development to cover their fair share costs of new circulation improvements. The Circulation Fee Program has been modified several times since it was first enacted in 1998. Initially, the fee Program was set up to fund all arterial projects needed to complete the Circulation Element of the City General Plan. Subsequently, additional categories of improvements were added to the Program, including a component to fund construction of future traffic signals and a component to fund operational improvements which are defined as turn lane additions and median construction which, are needed projects but not specified 11 Packet Pg. 196 in the Circulation Element. In 2005, SANBAG adopted the Development Mitigation Nexus Study. The study identified circulation improvements in each SANBAG member jurisdiction which are eligible for partial funding from the Measure I Major Arterial funding program. At the request of the City, SANBAG incorporated the arterial component of the Program into the SANBAG Development Mitigation Nexus Study; thereby making these improvements eligible for partial funding from Measure I. As stated during the January 26th Council meeting, in establishing development impact fees, the fee must not exceed the new development’s proportional fair share contribution to the needed improvement; and the fees collected cannot be used to correct current problems created by existing development, or regional activity. Public notice A public hearing is required when new development impact fees are proposed or fees are proposed to increase. In this case, new fees are not proposed because arterial, traffic signal and operational fees were already established. The operational fee was temporarily suspended; however, it still exists and is being collected. Additionally, the circulation improvement program fees are being reduced. Conclusion The proposed Circulation Improvement Fee Program includes impact fees for traffic signals, arterial improvements, and operational improvements. The proposed circulation impact fees are approximately 14% lower than the existing impact fees. This is because the City is using the fair share cost component factor included in the SANBAG Development Mitigation Nexus Study for consistency purposes. FISCAL IMPACT: No impact to the general fund will result from adoption of an updated Circulation Fee Program, as it is a development impact fee. ATTACHMENTS:  Ordinance Chapter 4.104 Circulation Improvement Fee Programv2_2.4.2016 (DOCX)  Executive Summary 110215.pdf (PDF)  Compiled final Report 02 2016.pdf (PDF) APPROVALS: Sandra Molina Completed 02/02/2016 6:05 PM City Attorney Completed 02/03/2016 5:05 PM Finance Completed 02/03/2016 5:45 PM 11 Packet Pg. 197 Community Development Completed 02/04/2016 11:24 AM City Manager Completed 02/04/2016 2:00 PM City Council Pending 02/09/2016 6:00 PM 11 Packet Pg. 198 This page left intentionally blank. Page 1 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA AMENDING CHAPTER 4.104 OF TITLE 4 OF THE GRAND TERRACE MUNICIPAL CODE TO CLARIFY AND TO REDUCE THE OVERALL FEES FOR THE CIRCULATION IMPROVEMENT FEE PROGRAM WHEREAS, Grand Terrace is continuing to experience and encourage new development of its vacant parcels as well as additions to and some replacement and remodeling of existing buildings; and WHEREAS, growth continues to drive the demand for municipal services which in turn generate the need for expansion of the City's public facilities in order to provide these services; and WHEREAS, the City of Grand Terrace master facilities plan indicates that in order to accommodate future growth capital projects are needed including street and traffic signal improvements; and WHEREAS, the City of Grand Terrace, in cooperation with San Bernardino Associated Governments (SANBAG), has conducted an extensive analysis in accordance with Chapter 5, Section 66000 of the California Government Code of .potential new development, identified anticipated capital improvements needed to accommodate future growth, estimated the cost of these improvements, and identified a potential beneficiaries of these improvements; and WHEREAS, the City of Grand Terrace updated its Arterial Improvement Fees by adopting Ordinance No. 242 on January 13, 2008 to be eligible for supplemental funding for arterial infrastructure that will become available under San Bernardino County's Measure I Program starting in 2010; and WHEREAS, on January 27, 2009, the City of Grand Terrace adopted Ordinance No. 244 to add an Operational Improvement Fee, which was incorporated into the Arterial Improvement Fees due to additional infrastructure improvements identified; and WHEREAS, on February 23, 2010, the City of Grand Terrace adopted Ordinance No. 248 to temporarily suspend the Operational Improvement Fee that had been incorporated into the Arterial Improvement for a period of 24 months; and WHEREAS, in this ordinance the Operational Improvement Fee will be separated and shown separately from the Arterial Improvement Fee; and WHEREAS, previously projected infrastructure projects, project costs, and funding sources may have changed and the City of Grand Terrace desires to reevaluate 11.a Packet Pg. 199 At t a c h m e n t : O r d i n a n c e C h a p t e r 4 . 1 0 4 C i r c u l a t i o n I m p r o v e m e n t F e e P r o g r a m v 2 _ 2 . 4 . 2 0 1 6 ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Page 2 previous studies made in accordance with Chapter 5, Section 66000 of the California Government Code; and WHEREAS, the City of Grand Terrace Circulation Fee Program Update, which re- evaluated program costs for traffic signal, arterial, and operational improvements was completed in October, 2015; and WHEREAS, all requirements of California Government Code Section 6600 et. seq. are hereby found to have been complied with; and WHEREAS, the adoption of a this new Chapter 4.104 will reduce the circulation impact fees by approximately 13 to 14% lower than the existing impact fees, due to the fact that the City is using the fair share cost component factor included in the SANBAG Development Mitigation Nexus Study for consistency purposes. WHEREAS, a public meeting was conducted by the City Council on February 9, 2016, on the proposed ordinance updated the Circulation Improvement Fee Program. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAINED AS FOLLOWS: SECTION 1. The City Council finds that all the facts, findings, and conclusions set forth above in this Ordinance are true and correct. SECTION 2. The City Council hereby amends Chapter 4.104 Traffic Signal Improvement Fee and Circulation Improvement Fee of Title 4 of the Grand Terrace Municipal Code, as follows: “Chapter 4.104 – CIRCULATION IMPROVEMENT FEE PROGRAM Sections: 4.104.010 - Purpose. 4.104.020 - Definitions. 4.104.030 - Traffic signal improvement fee. 4.104.040 – Arterial improvement fee. 4.104.050 – Operational improvement fee. 4.104.060 - Use of traffic signal improvement fees. 4.104.070 - Use of arterial improvement fees. 4.104.080 - Use of operational improvement fees. 4.104.090 - Capital improvement program. 4.104.100 - Fee waivers or fee reduction. 4.104.120 - Fee adjustments. 11.a Packet Pg. 200 At t a c h m e n t : O r d i n a n c e C h a p t e r 4 . 1 0 4 C i r c u l a t i o n I m p r o v e m e n t F e e P r o g r a m v 2 _ 2 . 4 . 2 0 1 6 ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Page 3 Section 4.104.010 - Purpose. A. The city council has found and determined that new development in the city increases the amount of traffic utilizing the city street system, thereby requiring the installation of additional traffic signals, arterial street improvements, and operational at specified locations to increase or improve transportation capacity in order to protect the public health, safety and welfare and that such new development should pay its fair share of such improvements. B. The purposes of this chapter are 1. To provide for the imposition of fees for each new single family residential dwelling unit, multiple family residential dwelling unit, retail commercial area, industrial/warehouse acreage, and office professional area; such fees to be placed in a specially designated fund to be utilized for the purchase and installation of traffic signals at specified locations; and 2. To provide for the imposition of fees for each new single family residential dwelling unit, multiple family residential dwelling unit, retail commercial area, industrial/warehouse acreage, and office professional area; such fees to be placed in a specially designated fund to be utilized for the improvements to streets as designated by the city council in order to increase or improve the carrying capacity of such streets to solve current and proposed traffic congestion; and To provide for the imposition of fees for each new single family residential dwelling unit, multiple family residential dwelling unit, retail commercial area, industrial/warehouse acreage, and office professional area; such fees to be placed in a specially designated fund to be utilized for operational improvements to streets improve the carrying capacity of such streets to solve current and proposed traffic congestion. Section 4.104.020 - Definitions. For the purpose of this chapter, the following words, terms, and phrases shall have the meaning given in this section: "Single-family dwelling unit" means a building designed for or used for residential occupancy by not more than one family or household and having one kitchen for one family or household. "Multiple-family dwelling" means a building containing two or more dwelling units. Each dwelling unit designed or used for occupancy by a single family or household with independent kitchen facilities. "Low density residential unit" means a dwelling unit within a residential development having a density less than 3.6 dwelling units per acre. 11.a Packet Pg. 201 At t a c h m e n t : O r d i n a n c e C h a p t e r 4 . 1 0 4 C i r c u l a t i o n I m p r o v e m e n t F e e P r o g r a m v 2 _ 2 . 4 . 2 0 1 6 ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Page 4 "Medium density residential unit" means a dwelling unit within a residential development with a density greater than or equal to 3.6 dwelling units per acre. "Retail commercial area" means a retail commercial development measured per one thousand square feet of gross leasable area. "Industrial/warehouse acreage" means an industrial/warehouse development measured per acre. "Office professional area" means an office professional development measured per one thousand feet of gross floor area. Section 4.104.030 - Traffic signal improvement fee. A. A traffic signal improvement fee is imposed on the construction of all new single family residential dwelling units, multiple family residential dwelling units, retail commercial areas, industrial/warehouse acreage, and office professional areas in accordance with the schedule of fees that may be established by the city council by resolution. No fee shall be assessed on any city, county, state or federal government use. B. Fees required by this chapter shall be paid upon application to the city for a building permit for any construction which adds a low single family residential dwelling unit, multiple family residential dwelling unit, retail commercial area, industrial/warehouse acreage, or office professional area to any parcel of real property within the city. No building permit shall be issued until the fee is paid. Computation of the amount required shall be made by the building official or a designated representative. Section 4.104.040 - Arterial improvement fee. A. Arterial improvement fees are imposed on the construction of all new single family residential dwelling units, multiple family residential dwelling units, retail commercial areas, industrial/warehouse acreage, and office professional areas in accordance with the schedule of fees that may be established by the city council by resolution. No fee shall be assessed on any city, county, state or federal government use. B. Fees required by this chapter shall be paid upon application to the city for a building permit for any construction or major remodel which adds a single family residential dwelling unit, multiple family residential dwelling unit,, retail commercial area, industrial/warehouse acreage or office professional area to any parcel of real property within the city. No uilding permit shall be issued until the fee is paid. Computation of the amount required shall be made by the building official or a designated representative. Section 4.104.050 - Operational improvement fee. A. Operational improvement fees are imposed on the construction of all new single family residential dwelling units, multiple family residential dwelling units, retail 11.a Packet Pg. 202 At t a c h m e n t : O r d i n a n c e C h a p t e r 4 . 1 0 4 C i r c u l a t i o n I m p r o v e m e n t F e e P r o g r a m v 2 _ 2 . 4 . 2 0 1 6 ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Page 5 commercial areas, industrial/warehouse acreage, and office professional areas in accordance with the schedule of fees that may be established by the city council by resolution. No fee shall be assessed on any city, county, state or federal government use. B. Fees required by this chapter shall be paid upon application to the city for a building permit for any construction or major remodel which adds a single family residential dwelling unit, multiple family residential dwelling unit, retail commercial area, industrial/warehouse acreage or office professional area to any parcel of real property within the city. No building permit shall be issued until the fee is paid. Computation of the amount required shall be made by the building official or a designated representative. Section 4.104.060 - Use of traffic signal improvement fees. A special traffic signal improvement fee account is established and all fees collected shall be deposited therein. Traffic Signal Improvement Fees Single Family Dwelling Unit and Multiple Family Dwelling Unit (per unit) 1 Detached dwelling unit $238.53 2 Attached dwelling unit 145.57 Retail 1 Retail (TSF-GLA) (per thousand square feet of gross leasable area) 534.93 Industrial/warehouse 1 Industrial/warehouse (TSF-GFA) (per thousand square feet of gross floor area) 174.63 Office 1 Office (TSF-GLA) (per thousand square feet of gross leasable area) 276.36 All revenues raised by the imposition of this fee shall be applied to the design and construction of traffic signals and supporting infrastructure at the locations identified on Table A at the end of this Chapter. 11.a Packet Pg. 203 At t a c h m e n t : O r d i n a n c e C h a p t e r 4 . 1 0 4 C i r c u l a t i o n I m p r o v e m e n t F e e P r o g r a m v 2 _ 2 . 4 . 2 0 1 6 ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Page 6 Section 4.104.070 - Use of arterial improvement fees. A special arterial improvement fee account is established and all fees collected shall be deposited therein. Arterial Improvement Fees Single Family Dwelling Unit and Multiple Family Dwelling Unit (per unit) 1 Detached dwelling unit $4,063.36 2 Attached dwelling unit 2,479.85 Retail 1 Retail (TSF-GLA) (per thousand square feet of gross leasable area) 9,112.69 Industrial/warehouse 1 Industrial/warehouse (TSF-GFA) (per thousand square feet of gross floor area) 2,974.96 Office 1 Office (TSF-GLA) (per thousand square feet of gross leasable area) 4,707.86 All revenues raised by the imposition of this fee shall be applied to the design and construction of circulation improvements in conformance with the City's General Plan at the locations identified on Table B at the end of this Chapter. Section 4.104.080 Operational improvement fees. A special operational improvement fee account is established and all fees collected shall be deposited therein. Operational Improvement Fees Single Family Dwelling Unit and Multiple Family Dwelling Unit (per unit) 1 Detached dwelling unit $174.03 2 Attached dwelling unit 106.21 11.a Packet Pg. 204 At t a c h m e n t : O r d i n a n c e C h a p t e r 4 . 1 0 4 C i r c u l a t i o n I m p r o v e m e n t F e e P r o g r a m v 2 _ 2 . 4 . 2 0 1 6 ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Page 7 Retail 1 Retail (TSF-GLA) (per thousand square feet of gross leasable area) 390.30 Industrial/warehouse 1 Industrial/warehouse (TSF-GFA) (per thousand square feet of gross floor area) 127.42 Office 1 Office (TSF-GLA) (per thousand square feet of gross leasable area) 201.64 All revenues raised by the imposition of this fee shall be applied to the design and construction of operational improvements in conformance with the City's General Plan at the locations identified on Table C at the end of this Chapter. Section 4.104.090 - Capital improvement program. Within one hundred eighty days of enactment of the ordinance codified in this chapter,* the city shall adopt a five year capital improvement program that prioritizes the improvements to be funded by these fees. The city shall endeavor to review and update the capital improvement program annually. Section 4.104.100 - Fee waivers or fee reduction. The city council retains the right to waive or reduce fees for any new development. Fee waivers are strongly discouraged. In order to waive fees, the city council shall make a finding that the waiver or reduction is in the short and long term economic interest of the city. Section 4.104.110 - Fee adjustments. From time to time the city shall review the fee schedules and make adjustments, as appropriate, in consideration of changes in construction and right-of-way costs. 11.a Packet Pg. 205 At t a c h m e n t : O r d i n a n c e C h a p t e r 4 . 1 0 4 C i r c u l a t i o n I m p r o v e m e n t F e e P r o g r a m v 2 _ 2 . 4 . 2 0 1 6 ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Page 8 Table A Traffic Signal Program Cost Estimates City Responsibility Cost Status 1 Barton @ Grand Terrace 1.00 $250,000 Future 2 Barton @ Palm 1.00 $250,000 Future 3 Barton @ Honey Hill 1.00 0 Complete 4 Michigan @ Commerce Way 1.00 $250,000 Future 5 Mt. Vernon @ Canal 1.00 $250,000 Future 6 Mt. Vernon @ Van Buren 1.00 $250,000 Future 7 Mt. Vernon @ Pico 1.00 $250,000 Future 8 Main @ Mt Vernon 0.50 $125,000 Future 9 Main @ Michigan 0.50 0 Complete Sub-total $1,625,000 "25% Design & contingencies $406,250 Grand total $2,031,250 Local growth comp. adjustment: 0.4 $812,500 11.a Packet Pg. 206 At t a c h m e n t : O r d i n a n c e C h a p t e r 4 . 1 0 4 C i r c u l a t i o n I m p r o v e m e n t F e e P r o g r a m v 2 _ 2 . 4 . 2 0 1 6 ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Page 9 Table B: Grand Terrace Measure I Major Arterial Improvement Program - 2015 Project Limits Length Improvement 2015 Cost Estimate (x 1000) From To Local share 1 Widen Barton Rd. I 215 Overcrossing 435 ft. + 2 lanes $6,353 0.40 $2,541 2 Widen Barton Rd. Honey Hill Dr. N. E. City limt 1800 ft. + 2 lanes $2,956 0.40 $1,182 3 Widen Barton Rd. SFRR I 215 N. B.on/off ramp 1100 ft. + 2 lanes $1,834 0.40 $734 4 Extend Commerce Wy Michigan St. Barton Rd. 600 ft. + 4 lanes $2,306 0.40 $922 5 Extend Commerce Wy 900 ft. n/o DeBerry Rd. Main St. 3500 ft. + 4 lanes $13,452 0.40 $5,381 6 Widen Main St. w/b SFRR SPRR 100 ft. + 1 lane $73 0.40 $29 7 Widen Michigan St. Commerce Wy. Van Buren 4750 ft. + 2 lanes $4,890 0.40 $1,956 8 Widen Mt. Vernon Av. Canal St. N. City limit 1700 ft. + 2 lanes $2,739 0.40 $1,096 Total $34,603 $13,841 11.a Packet Pg. 207 At t a c h m e n t : O r d i n a n c e C h a p t e r 4 . 1 0 4 C i r c u l a t i o n I m p r o v e m e n t F e e P r o g r a m v 2 _ 2 . 4 . 2 0 1 6 ( 1 8 4 6 : Page 10 Table C: 2015 Operational Improvement Program Location Est. Cost: Local growth component: Cost chargeable: Barton Rd. Vivienda to Mt. Vernon $504,067 0.40 $201,627 Mt. Vernon @ Pico $776,686 0.40 $310,674 Barton Rd. @ Mt. Vernon $201,300 0.40 $80,520 $1,482,053 $592,821 SECTION 3. ENVIRONMENTAL DETERMINATION. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), the CEQA guidelines, and the City’s environmental procedures, and has been found to be exempt pursuant to Section 15061 (b)(3) (General Rule) of the CEQA Guidelines, in that the City Council hereby finds that it can be seen with certainty that there is no possibility that the passage of this Ordinance will have a significant effect on the environment. SECTION 4. INCONSISTENCIES. Any provision of the Grand Terrace Municipal Code or appendices thereto that are inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to the extent necessary to effect the provisions of this Ordinance. SECTION 5. SEVERABILITY. If any provision or clause of this ordinance or the application thereof to any person or circumstances is held to be unconstitutional or otherwise invalid by any court of competent jurisdiction, such invalidity shall not affect other provisions or clauses or applications of this ordinance which can be implemented without the invalid provision, clause or application; and to this end, the provisions of this ordinance are declared to be severable. SECTION 6. PUBLICATION AND EFFECTIVE DATE. The City Clerk shall certify to the adoption of this Ordinance and cause it to be published in a newspaper of general circulation within the City of Grand Terrace, pursuant to all legal requirements. This ordinance shall become effective thirty (30) days from and after its adoption. 11.a Packet Pg. 208 At t a c h m e n t : O r d i n a n c e C h a p t e r 4 . 1 0 4 C i r c u l a t i o n I m p r o v e m e n t F e e P r o g r a m v 2 _ 2 . 4 . 2 0 1 6 ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Page 11 ATTEST: ____________________________ ______________________________ Pat Jacquez-Nares Darcy McNaboe City Clerk Mayor Approved as to form: ____________________________ Richard L. Adams, II City Attorney 11.a Packet Pg. 209 At t a c h m e n t : O r d i n a n c e C h a p t e r 4 . 1 0 4 C i r c u l a t i o n I m p r o v e m e n t F e e P r o g r a m v 2 _ 2 . 4 . 2 0 1 6 ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Page 12 I, _____________, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 12th day of January, 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ___________________________ Pat Jacquez-Nares City Clerk 11.a Packet Pg. 210 At t a c h m e n t : O r d i n a n c e C h a p t e r 4 . 1 0 4 C i r c u l a t i o n I m p r o v e m e n t F e e P r o g r a m v 2 _ 2 . 4 . 2 0 1 6 ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Grand Terrace Circulation Fee Program Executive Summary Background The study is intended to satisfy the requirements of California Government Code Chapter 5 Section 66000 -66008 Fees for Development Projects, also known as California Assembly Bill 1600 (A.B. 1600) which governs imposing development impact fees in California. A.B. 1600 requires that all local agencies in California including cities, counties, and special districts follow 2 basic rules when instituting impact fees. These rules are as follows: 1)establish a nexus or reasonable relationship between the development impact fee’s use and the type of project for which the fee is required. 2)The fee must not exceed the project’s proportional fair share of the proposed improvement and cannot be used to correct current problems are to make improvements for existing development. The city of Grand Terrace enacted a circulation fee program in 1998 in accordance with provisions of A.B. 1600. The program imposes fees on new development to cover their fair share costs of new circulation improvements. The city fee program has been modified several times since then. Initially, the fee program was set up to fund all arterial projects needed to complete the Circulation Element of the city General Plan (excluding improvements under Caltrans or other agency jurisdiction). Subsequently, additional categories of improvements were added to the city circulation fee program, including a component to fund construction of future traffic signals and a component to fund operational improvements which are defined as turn lane additions and median construction which are needed projects but not specified in the city Circulation Element In 2005, SANBAG adopted the Development Mitigation Nexus Study. The study identified circulation improvements in each SANBAG member jurisdiction which are eligible for partial funding from the Measure I Major Arterial funding program. At the request of the city, SANBAG incorporated the arterial component of the Grand Terrace circulation fee program into the SANBAG Development Mitigation Nexus Study; thereby making these improvements eligible for partial funding from Measure I. Fair Share Cost Component As mandated by A.B. 1600,the fee must not exceed the new development’s proportional fair share contributing to the need for the proposed improvement and cannot be used to correct current problems created by existing development, or regional activity. 11.b Packet Pg. 211 At t a c h m e n t : E x e c u t i v e S u m m a r y 1 1 0 2 1 5 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) The fair share cost factor that is being used for the city of Grand Terrace circulation fee program has been obtained from SANBAG’s Development Mitigation Nexus Study1. This factor is based on the proportion of total traffic that new growth represents, and is the ratio of the estimated growth by future development generated traffic to the total traffic forecasted for the buildout year. The SANBAG fair share cost component factor for Grand Terrace is 39.9%. Development Growth Increment The development growth increment has been estimated based on the development forecasts used in the city General Plan update which was completed in 2008.For the purpose of calculating the city circulation fee, growth forecasts are expressed in 5 categories. These are as follows: Category Growth Increment to Build out Single-Family Dwelling Units (SFDU’s)443 Multifamily Dwelling Units (MFDU’s)736 Retail 800415 ft.² (GLA) Industrial/warehouse 823937 ft.² (GFA) Office 100,000 ft.² (GFA) This estimate of ultimate future development has been adjusted to account for all development activity that has occurred since inception of the circulation fee program, and the General Plan update. Proposed Circulation Fee Table 5 summarizes the proposed circulation fee for the city of Grand Terrace for each of the 3 components of the program, and the combined total. The recommended fee includes an adjustment for retail pass-by trips. Table 5 compares the proposed fees with the existing fees.Although the estimated costs of the circulation improvements covered by the program have significantly increased, the new fees are proposed to decrease by approximately 13-14 %. The reason for this reduction is primarily attributable to fair share cost component factor. In previous iterations of the circulation fee program, a higher factor was utilized. This meant that local development was assumed to have contributed a proportionately greater need for new circulation projects. SANBAG has taken a systematic approach to the calculation for the fair share factor as part of its Development Mitigation Nexus Study. It is important for the city to maintain consistency with the SANBAG program, including the fair share cost component factor. 1 Appendix K of the SANBAG Congestion Management Program (November 2013) Table 7, Pg. 22 11.b Packet Pg. 212 At t a c h m e n t : E x e c u t i v e S u m m a r y 1 1 0 2 1 5 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Table 5 Grand Terrace Proposed Circulation Fees -2015 Arterial Improvements Proposed Fees Max fee Land Use w retail pass-by Current % Change Category Quantity Parameter Trips/unit reduction Fee SFDU 443 Unit 9.52 $4,063.36 $4,511.70 -9.94% MFDU 736 Unit 5.81 $2,479.85 $2,762.82 -10.24% Retail 800415 TSF GLA 42.7 $9,112.69 $10,127.93 -10.02% Industrial/warehouse 823937 TSF GFA 6.97 $2,974.96 $3,284.54 -9.43% Office 100000 TSF GFA 11.03 $4,707.86 $5,193.80 -9.36% Traffic Signals Max fee Land Use w retail pass-by Current % Change Category Quantity Parameter Trips/unit reduction Fee SFDU 443 Unit 9.52 $238.53 $666.36 -64.20% MFDU 736 Unit 5.81 $145.57 $408.06 -64.33% Retail 800415 TSF GLA 42.7 $534.93 $1,500.00 -64.34% Industrial/warehouse 823937 TSF GFA 6.97 $174.63 $490.00 -64.36% Office 100000 TSF GFA 11.03 $276.36 $770.00 -64.11% Operational Improvement Program Land Use w retail pass-by Category Quantity Parameter Trips/unit reduction SFDU 443 Unit 9.52 $174.03 MFDU 736 Unit 5.81 $106.21 Retail 800415 TSF GLA 42.7 $390.30 Industrial/warehouse 823937 TSF GFA 6.97 $127.42 Office 100000 TSF GFA 11.03 $201.64 Total Proposed Circulation Improvement Fee Max fee Land Use w retail pass-by Current % Change Category Parameter reduction Fee SFDU Unit $4,475.92 $5,178.06 -13.56% MFDU Unit $2,731.63 $3,170.88 -13.85% Retail TSF GLA $10,037.91 $11,627.93 -13.67% Industrial/warehouse TSF GFA $3,277.01 $3,774.54 -13.18% Office TSF GFA $5,185.86 $5,963.80 -13.04% Max fee w retail pass-by reduction Current % Change Fee $4,475.92 $5,178.06 $2,731.63 $3,170.88 $10,037.91 $11,627.93 $3,277.01 $3,774.54 $5,185.86 $5,963.80 -13.56% -13.85% -13.67% -13.18% -13.04% 11.b Packet Pg. 213 At t a c h m e n t : E x e c u t i v e S u m m a r y 1 1 0 2 1 5 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) This page left intentionally blank. Final Report City of Grand Terrace Circulation Fee Program Update for 2015 February,2016 Prepared for: City of Grand Terrace Community Development Department 22795 Barton Rd. Grand Terrace CA 92313-5295 Sandra Molina, Department Director Prepared by: Craig S.Neustaedter California Registered Traffic Engineer License #: 1433/Expiration December 31, 2016 12/31/16 11.c Packet Pg. 214 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Table of Contents Page Background 1 Methodology 1 Project Improvement List 4 Program Cost Estimates 4 Fair Share Cost Component 11 Development Growth Increment 11 Future Development Trip Generation Analysis 11 Fee per Generated Trip 12 Proposed Circulation Fee 14 Figures 1 Methodology 3 2 2015 Arterial Improvement Program 6 3 2015 Signal Improvement Program 8 4 2015 Operational Improvement Program 10 Tables I 2015 Arterial Improvement Program 7 2 2015 Signal Improvement Program 9 3 2015 Operational Improvement Program 9 4 Future Development Trip Generation Analysis &Fee Per Unit Trip 13 5 Grand Terrace Circulation Improvement Fees-2015 15 11.c Packet Pg. 215 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Background The study is intended to satisfy the requirements of California Government Code Chapter 5 Section 66000 - 66008 Fees for Development Projects, also known as California Assembly Bill 1600 (A.B. 1600) which governs imposing development impact fees in California. A.B. 1600 requires that all local agencies in California including cities, counties, and special districts follow 2 basic rules when instituting impact fees. These rules are as follows: 1)establish a nexus or reasonable relationship between the development impact fee’s use and the type of project for which the fee is required. 2)The fee must not exceed the project’s proportional fair share of the proposed improvement and cannot be used to correct current problems are to make improvements for existing development. The city of Grand Terrace enacted a circulation fee program in 1998 in accordance with provisions of A.B. 1600. The program imposes fees on new development to cover their fair share costs of new circulation improvements. The fee program was adopted by the city in 1998, and has been modified several times since then. Initially, the fee program was set up to fund all arterial projects needed to complete the Circulation Element of the city General Plan (excluding improvements under Caltrans or other agency jurisdiction). Subsequently, additional categories of improvements were added to the city circulation fee program, including a component to fund construction of future traffic signals and a component to fund operational improvements which are defined as turn lane additions and median construction which are needed projects but not specified in the city Circulation Element In 2005, SANBAG adopted the Development Mitigation Nexus Study. The study identified circulation improvements in each SANBAG local jurisdiction which are eligible for partial funding from the Measure I Major Arterial funding program. At the request of the city, SANBAG incorporated the arterial component of the Grand Terrace circulation fee program into the SANBAG Development Mitigation Nexus Study; thereby making these improvements eligible for partial funding from Measure I. Methodology The methodology for updating the city circulation improvement fee program is illustrated on Figure 1. This methodology is consistent with the requirements of A.B. 1600. The steps in this methodology include the following: 1.Identify and update the list of projects to be funded by the fee program. These include the Arterial, Signal, and the Operational Improvement components. 2.The cost of these projects are updated to 2015. 11.c Packet Pg. 216 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) 3.Estimate the increment of growth to be covered by the program, and prospectively assessed for the program costs. The primary source for estimating the increment of growth is the city General Plan update completed in 2008. 4.The increment of growth was initially estimated in terms of socioeconomic parameters (e.g.total employees and retail employees).The socioeconomic growth estimates need to be converted to land-use estimates (e.g.industrial square footage, retail square footage)for purposes of calculating the circulation fees. 5.The number of trips to be generated by the future growth is calculated using trip generation rates from the ITE Trip Generation Manual,9th Edition. 6.The need for capacity enhancing circulation improvement projects is caused by vehicle trips generated by existing development, regional growth, and future development in the city that will be responsible for payment of the circulation fees. To comply with A.B. 1600, future development which is responsible for payment of circulation fee, is only responsible for the percentage of the cost of future projects from which they benefit. As part of the countywide Development Mitigation Nexus Study, SANBAG has estimated the “fair share” percentages for all municipal and county jurisdictions in San Bernardino County. 7.A fee is calculated per vehicle trip generated based on the following 3 inputs:project costs covered by the program, total trip generation of future development covered by the program, and the fair share component based on the SANBAG Measure I Nexus Study. 8.A fee adjustment is recommended to adjust the fee for retail development. Typically, retail development is the most intense trip generator. Consequently, retail development will have the highest unit fee. However, retail development is also an intense revenue generator for the city due to sales tax generation.The city is a beneficiary of the retail sales tax revenues that are generated by these new developments, and these additional revenues may be applied to municipal enhancements including infrastructure development. It is appropriate to make an adjustment to the retail development fee which accounts for the additional benefits of retail sales tax revenue generation. 9.The draft final fee is calculated for each land use category which will be responsible for payment of fees.The draft final fee is calculated by multiplying the fee per trip end (adjusted for retail development) by unit of development to be charged the fee (e.g., thousand square feet). 11.c Packet Pg. 217 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) 11.c Packet Pg. 218 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Project Improvement Lists The fee program was adopted by the city in 1998, and has been modified several times since then. Initially, the fee program was set up to fund all arterial projects needed to complete the Circulation Element of the city General Plan (excluding improvements under Caltrans or other agency jurisdiction). Subsequently, additional categories of improvements were added to the city circulation fee program, including a component to fund construction of future traffic signals and a component to fund operational improvements which are defined as turn lane additions and median construction which are needed projects but not specified in the city Circulation Element In 2005, SANBAG adopted the Development Mitigation Nexus Study. The study identified circulation improvements in each SANBAG local jurisdiction which are eligible for partial funding from the Measure I Major Arterial funding program. At the request of the city, SANBAG incorporated the arterial component of the Grand Terrace circulation fee program into the Development Mitigation Nexus Study; thereby making these improvements eligible for partial funding from Measure I. To summarize, there are 3 lists of projects that are covered by the city circulation fee program: Arterial Improvement Program The current Arterial Improvement Program is shown on Figure 2 and listed on Table 1. This program list was recently updated and will be incorporated in the SANBAG Measure I Development Mitigation Nexus Study that is currently being updated. Signalization Improvement Program The current Signalization Improvement Program is shown on Figure 3 and listed on Table 2.There are no changes from the previous program list. Operational Improvement Program The current Operational Improvement Program is shown on Figure 4 and listed on Table 3. Fee collection for this program was temporarily suspended in 2010, and is being re-instituted as part of this circulation fee program update for the city of Grand Terrace. Program Cost Estimates The cost estimates for each of the 3 components of the city circulation fee program are respectively listed on Tables 1 through 3. All program cost estimates have been updated to the current year, 2015. 11.c Packet Pg. 219 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Cost estimates for the Arterial Improvement component have been based on the the methodology adopted by the Western Regional Council of Governments (WRCOG)for its Transportation Uniform Mitigation Fee (TUMF)program. For the Signalization Improvement component, a uniform cost estimate of $250,000 +25% design and contingencies cost has been used for each proposed signal. It is not possible to generate a specific cost estimate for any single signal location without completing detailed design work. The cost estimate that is been used in this study is based on current typical costs for new traffic signal projects in Caltrans District 8. For the Operational Improvement component detailed design work has been completed. Therefore, detailed cost estimates for the 3 listed projects have been generated. These cost estimates are current to 2015. 11.c Packet Pg. 220 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) 11.c Packet Pg. 221 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) 11.c Packet Pg. 222 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) 11.c Packet Pg. 223 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) 11.c Packet Pg. 224 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) 11.c Packet Pg. 225 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Fair Share Cost Component As mandated by A.B. 1600,the fee must not exceed the new development’s proportional fair share contributing to the need for the proposed improvement and cannot be used to correct current problems created by existing development, or regional activity. The fair share cost factor that is been used for the city of Grand Terrace circulation fee program has been obtained from SANBAG’s Development Mitigation Nexus Study1. This factor is based on the proportion of total traffic that new growth represents, and is the ratio of the estimated growth by future development generated traffic to the total traffic forecasted for the buildout year. The SANBAG fair share cost component factor for Grand Terrace is 39.9%. Development Growth Increment The development growth increment has been estimated primarily based on the development forecasts used in the city General Plan update which was completed in 2008 and coordinated with SANBAG for incorporation in the SCAG SCS/Regional Transportation Plan (RTP). The general plan and SCS/RTP development forecasts are expressed in terms of dwelling units, population and employment. For the purpose of calculating the city circulation fee, growth forecasts are expressed in 5 categories. These are as follows: Category Growth Increment to Build out Single-Family Dwelling Units (SFDU’s) 443 Multifamily Dwelling Units (MFDU’s) 736 Retail 800415 ft.²(GLA) Industrial/warehouse 823937 ft.² (GFA) Office 100,000 ft.²(GFA) This estimate of ultimate future development has been adjusted to account for all development activity that has occurred since inception of the circulation fee program, and the General Plan update. Future Development Trip Generation Analysis Table 4 summarizes the calculation of the fee that should be charged per generated trip for the future increment of development growth in the city of Grand Terrace. To calculate the fee per trip,the following steps are followed: Calculate the number of trips generated by the future growth increment.For the city fee program, there are 5 land use categories. Table 4 shows the representative land-uses which have been used to calculate trip generation for 1 Appendix K of the SANBAG Congestion Management Program (November 2013)Table 7, Pg. 22 11.c Packet Pg. 226 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) each land use category. Daily trip generation rates for the representative land uses have been obtained from the ITE Trip Generation Manual,9th Edition. The total number of trips for future development have been adjusted for a retail pass by trip reduction factor.On a per unit basis, retail development is the most intense trip generation category. Consequently,retail development would have a very high circulation fee relative to the other 4 categories.As documented in the ITE Trip Generation Handbook2, it is known that many of the trips generated by retail development are pre-existing trips which are diverted to new retail projects.These are known as pass-by trips. For the circulation fee calculation, a pass-by factor of 50% has been applied to retail generated trips.This means it is assumed that 50% of the trips attracted to new retail developments are pre- existing trips on the circulation system. Fee per Generated Trip Table 4 summarizes the fee per generated trip for each of the 3 circulation improvement program components. The table shows the fee per trip for 2 conditions, i. e.,with and without the retail pass-by factor. . 2 ITE Trip Generation Handbook, 3rd edition pps. 91-95 11.c Packet Pg. 227 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) 11.c Packet Pg. 228 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Proposed Circulation Fee Table 5 summarizes the proposed circulation fee for the city of Grand Terrace for each of the 3 components of the program, and the combined total. The recommended fee includes an adjustment for retail pass-by trips. Table 5 compares the proposed fees with the existing fees. Although the estimated costs of the circulation improvements covered by the program have significantly increased (see Tables 1, 2 and 3), the new fees are proposed to decrease by approximately 13-14 %.The reason for this reduction is primarily attributable to fair share cost component factor. In previous iterations of the circulation fee program, a higher factor was utilized. This meant that local development was assumed to have contributed a proportionately greater need for new circulation projects. SANBAG has taken a systematic approach to the calculation for the fair share factor as part of its Development Mitigation Nexus Study. It is important for the city to maintain consistency with the SANBAG program, including the fair share cost component factor. 11.c Packet Pg. 229 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) Table 5 Grand Terrace Proposed Circulation Fees -2015 Arterial Improvements Proposed Fees Max fee Land Use w retail pass-by Current % Change Category Quantity Parameter Trips/unit reduction Fee SFDU 443 Unit 9.52 $4,063.36 $4,511.70 -9.94% MFDU 736 Unit 5.81 $2,479.85 $2,762.82 -10.24% Retail 800415 TSF GLA 42.7 $9,112.69 $10,127.93 -10.02% Industrial/warehouse 823937 TSF GFA 6.97 $2,974.96 $3,284.54 -9.43% Office 100000 TSF GFA 11.03 $4,707.86 $5,193.80 -9.36% Traffic Signals Max fee Land Use w retail pass-by Current % Change Category Quantity Parameter Trips/unit reduction Fee SFDU 443 Unit 9.52 $238.53 $666.36 -64.20% MFDU 736 Unit 5.81 $145.57 $408.06 -64.33% Retail 800415 TSF GLA 42.7 $534.93 $1,500.00 -64.34% Industrial/warehouse 823937 TSF GFA 6.97 $174.63 $490.00 -64.36% Office 100000 TSF GFA 11.03 $276.36 $770.00 -64.11% Operational Improvement Program Land Use w retail pass-by Category Quantity Parameter Trips/unit reduction SFDU 443 Unit 9.52 $174.03 MFDU 736 Unit 5.81 $106.21 Retail 800415 TSF GLA 42.7 $390.30 Industrial/warehouse 823937 TSF GFA 6.97 $127.42 Office 100000 TSF GFA 11.03 $201.64 Total Proposed Circulation Improvement Fee Max fee Land Use w retail pass-by Current % Change Category Parameter reduction Fee SFDU Unit $4,475.92 $5,178.06 -13.56% MFDU Unit $2,731.63 $3,170.88 -13.85% Retail TSF GLA $10,037.91 $11,627.93 -13.67% Industrial/warehouse TSF GFA $3,277.01 $3,774.54 -13.18% Office TSF GFA $5,185.86 $5,963.80 -13.04% 11.c Packet Pg. 230 At t a c h m e n t : C o m p i l e d f i n a l R e p o r t 0 2 2 0 1 6 . p d f ( 1 8 4 6 : C i r c u l a t i o n F e e P r o g r a m - O r d i n a n c e ) This page left intentionally blank. AGENDA REPORT MEETING DATE: February 9, 2016 Council Item TITLE: Child Care Services Financial Status Report PRESENTED BY: Cynthia Fortune, Finance Director RECOMMENDATION: Receive and file the Child Care Services Financial Status Report for the period ending December 31, 2015. 2030 VISION STATEMENT: This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations. BACKGROUND: Child Care Services Department Mission and Goals The Child Care Services Department offers the opportunity for each child to develop physically, socially and cognitively according to their individual learning style. The department’s curriculum is planned to enhance and challenge distinct individual needs, interests and abilities. Activities and relationships occur in a healthy, positive and relaxed environment in which well-qualified personnel provide individual attention, guidance and nurturing to each child. Our goals are:  To provide affordable, convenient, dependable child care services;  To create a child care setting for social, cognitive, and physical development;  To provide a nurturing environment;  To provide learning experiences for our children; and  To provide a preschool program, readying children for lifelong learning. The Child Care Services Department is licensed for 280 children from six weeks to twelve years of age. The department offers several Child Care Programs which provide a supportive environment in which a child can grow socially, physically, emotionally, and intellectually: 1. Infant and Toddler Education (for children six weeks to two years of age):  In the infant/toddler program we offer social and emotional understanding, language development, as well as cognitive development. 2. Preschool (for children two to five years of age or entrance into kindergarten): 12 Packet Pg. 231  The Preschool Program works with the Department of Nutrition to help provide a well-balanced breakfast, lunch, and afternoon snack;  We offer early childhood education care to children two years old to the entrance of Kindergarten;  Teachers focus on development, cognitive skills, foundation in mathematics, early reading (language and literacy) skills, visual and performing arts, physical development, as well as health;  Children who have attended preschool are more socially and emotionally perceptive and are capable of greater success in their relationships with peers and adults. 3. Before and After School Programs at both Terrace View and Grand Terrace Elementary (for five to twelve years of age):  The School Age program offers before and after school care;  During After School Care, with parent approval, we also offer homework help;  Healthy snacks are provided for the children as well as individual and group activities;  We offer all day care when the school district is closed; the children have a full day of activities as well as field trips. 4. Tiny Tots Program at the City Hall Community Room (for children three to under five years of age).  The program works on social skills as well as getting children ready for Kindergarten;  Tiny Tots is a program that where children learn how to share, write, read, and count;  It is a place for children to come and have fun with their peers as they get ready for Kindergarten. For more than twenty-five years, the Child Care Services Department’s funding was part of the City’s General Fund. Although the department generated its’ own revenues, all revenues received were deposited into the City’s General Fund and any surplus or deficit was absorbed by the General Fund. On July 1, 2012, the Child Care Services Department was moved from the General Fund into its own Special Revenue Fund as requested and approved by City Council. It was intended that the Child Care Services Fund be self-supporting, including charging the fund a cost allocation for general government services provided by the City. These services include payroll, invoice and purchasing processing, human resources support, maintenance of facilities, and other administrative tasks. DISCUSSION: Rate Increases 12 Packet Pg. 232 In order for the Child Care program to be self-supporting and still provide competitive rates against other child care centers, rate increases were requested and approved by City Council as shown in the table below. All rates were implemented at the beginning of each fiscal year. Fiscal Year Percentage increase from prior year’s rates FY2012-13 14.28% (average) FY2013-14 2.0% FY2014-15 6.0% FY2015-16 2.5% During the past several years, significant events occurred that led to these rate increases implemented by the Child Care Services Department.  Increase in Minimum Wage Requirements that were effective July 1, 2014 and July 1, 2015: California passed AB10, which approved the minimum wage increase from $8.00/hour in 2013 to $9.00/hour effective July 1, 2014; and subsequently $10.00/hour effective July 1, 2015. Ten positions were affected by the implementation of this law and will result in increased salary and benefit costs totaling $14,000 for FY2015-16 and subsequent years.  Unforeseen expenditures include: 1. Staff expense (physicals, drug screening, Class B testing); 2. Repairs for the Child Care transportation vehicle; 3. Repairs to the Child Care Center; 4. Additional required materials and supplies for the Child Care; and 5. Several employee retirements. In addition, Child Care Services has seen increases in current contractual obligations which include utilities, food and snacks for the various programs. Revenue and Expenditure Statements Since the establishment of the Child Care Services Fund in FY2012-13, the Department has diligently monitored its revenues and expenditures to keep within its budget. The table below shows the revenue and expenditure statements for the fund since FY2012- 13. 12 Packet Pg. 233 Rate Increase (%) 2.50% 6.00% 2.00% 14.28% Adopted Budget Dec. 2016 2015-16 2015-16 2014-15 2013-14 2012-13 REVENUES Nutrition Program Grant 30,000 9,930 8,467 - - Tiny Tot Program 80,794 31,072 69,587 82,824 79,247 After School Program 401,976 152,921 347,666 354,941 242,700 Pre-School Program 724,839 263,690 693,931 655,329 788,561 Miscellaneous - (34) 18 993 31 TOTAL REVENUE 1,237,609 457,580 1,119,669 1,094,087 1,110,539 EXPENDITURES Salaries 601,990 270,112 589,092 549,914 536,725 Benefits 265,394 93,888 245,329* 235,143 250,597 Materials & Supplies 83,400 33,217 70,773 60,080 60,050 Utilities 16,000 12,907 16,748 17,419 16,278 Lease of Facility/Equipment 4,000 120 - 8,000 3,200 Prof./Contractual Svcs 29,600 9,162 21,073 20,916 19,578 Equipment 400 - - - 383 Capital Projects 11,400 3,004 7,117 14,050 - Overhead Cost Allocation 198,800 99,400 198,607 198,829 196,884 TOTAL EXPENSE 1,210,984 521,810 1,148,739 1,104,350 1,083,693 Net Surplus/Deficit 26,625 (64,230) (29,070) (10,264) 26,846  Not including CalPERS unfunded accrued liability of $121,557. The liability was deducted to show operational cost comparisons between fiscal years. As of December 31, 2015, total revenues less total expenditures result in a deficit of ($64,230). In order to provide additional detail to City Council, the department reviewed several factors that affect the programs’ year-end projections: 1. Prior and current enrollment; 2. Effect of the Christmas holiday season; and 3. Projected future enrollees. As of October 31, 2015, enrollment totaled 200, which decreased during the holiday season and resulted in a deficit of ($64,230) as of December 31, 2015. Should the total enrollment stay constant at 200, the year-end projection, shows a deficit of $68,566, as shown in the table below. However, after the new year, additional children have been enrolled and as of January 31, 2016, enrollment totaled 221, with 7 children on a waiting list. The table below summarizes the number of children budgeted, enrolled and projected, and how total 12 Packet Pg. 234 enrollment affects the departments’ revenues and expenditures. Child Care Services Department 2015-16 Year-end Projections Adopted Budget Total Enrolled Total Enrolled Year-end Projection 2015-16 as of 10/31/2015 as of 01/31/2016 includes 7 pending Program Title Tiny Tot Program 58 48 47 48 After School Program 92 71 82 86 Pre-School Program 90 81 92 94 TOTAL ENROLLEES 240 200 221 228 Adopted Budget Year-end Projection Year-end Projection Year-end Projection with 240 enrollees with 200 enrollees with 221 enrollees with 228 enrollees REVENUES Nutrition Program Grant 30,000 24,360 24,360 24,360 Tiny Tot Program 80,794 67,387 66,629 67,067 After School Program 401,976 359,478 360,861 367,641 Pre-School Program 724,839 573,200 647,339 650,178 TOTAL REVENUE 1,237,609 1,024,426 1,099,189 1,109,247 EXPENDITURES Salaries 601,990 564,991 573,808 573,836 Benefits 265,394 201,126 201,526 201,526 Materials & Supplies 83,400 72,982 72,982 72,982 Utilities 16,000 23,407 23,407 23,407 Lease of Facility/Equipment 4,000 120 120 120 Prof./Contractual Svcs 29,600 22,562 22,562 22,562 Equipment 400 - - - Capital Projects 11,400 9,004 9,004 9,004 Overhead Cost Allocation 198,800 198,800 198,800 198,800 TOTAL EXPENSE 1,210,984 1,092,992 1,102,209 1,102,237 Net Surplus/Deficit 26,625 (68,566) (3,020) 7,010 Average Annual Revenue per child: $5,000 Average Break-even Point: 225 enrollees The attachments to the staff report provide monthly projections of all three scenarios: enrollment at 200, 221 and 228 children. FISCAL IMPACT: As of January 31, 2016, the Child Care Services Department has 221 children enrolled. 12 Packet Pg. 235 If all enrollees remain until June 30, 2016, the projected deficit for the fund will be minimal – a deficit of $3,020. However, as of January 31st, there are 7 potential children who may enroll by March 1st . The packets have been sent to the families and the department is waiting for their completed paperwork. Should these 7 children enroll by March 1st and remain until June 30th, as shown in the table above, the Child Care Services Department is projecting a surplus of $7,010. The Child Care Department will continue to implement cost-cutting measures, and also attempt to attract new business through the use of flyers and other forms of advertising methods. The department will report back to City Council in 60 days to confirm that the revenues for February and March match the projections shown above. ATTACHMENTS:  Year-End Projections (PDF) APPROVALS: Cynthia Fortune Completed 02/02/2016 7:22 PM Finance Completed 02/02/2016 7:22 PM City Attorney Completed 02/03/2016 4:27 PM City Manager Completed 02/03/2016 5:45 PM City Council Pending 02/09/2016 6:00 PM 12 Packet Pg. 236 Adopted Budget Actuals Projection Projection Projection Projection Projection Projection 2015-16 Jul - Dec 2015 Jan-2016 Feb-2016 Mar-2016 Apr-2016 May-2016 Jun-2016 TOTAL REVENUES Nutrition Program Grant 30,000 9,930 2,405 2,405 2,405 2,405 2,405 2,405 24,360 Tiny Tot Program 80,794 31,072 6,967 5,870 5,870 5,870 5,870 5,870 67,387 After School Program 401,976 152,921 27,966 33,226 41,533 33,226 37,379 33,226 359,478 Pre-School Program 724,839 263,690 47,402 48,764 60,955 48,764 54,860 48,764 573,200 Miscellaneous - (34)0 0 0 0 0 34 0 TOTAL REVENUE 1,237,609 457,580 84,740 90,265 110,763 90,265 100,514 90,299 1,024,426 EXPENDITURES Salaries 601,990 270,112 45,366 45,366 45,366 45,366 45,366 68,049 564,991 Benefits 265,394 93,888 14,705 14,705 20,705 14,705 14,705 27,714 201,126 Materials & Supplies 83,400 33,217 6,767 6,650 6,767 6,150 6,150 7,281 72,982 Utilities 16,000 12,907 1,500 1,500 1,750 1,750 2,000 2,000 23,407 Lease of Facility/Equipment 4,000 120 0 0 0 0 0 0 120 Prof./Contractual Svcs 29,600 9,162 3,800 1,820 2,320 1,820 1,820 1,820 22,562 Equipment 400 0 0 0 0 0 0 0 0 Capital Projects 11,400 3,004 0 3,000 0 0 0 3,000 9,004 Overhead Cost Allocation 198,800 99,400 0 0 49,700 0 0 49,700 198,800 TOTAL EXPENSE 1,210,984 521,809 72,138 73,041 126,608 69,791 70,041 159,564 1,092,992 Net Surplus/Deficit 26,625 (64,230)12,602 17,224 (15,845)20,474 30,473 (69,265)(68,566) Child Care Services Department 2015-16 Year-end Projections Scenario 1 - 200 enrollees 12.a Packet Pg. 237 At t a c h m e n t : Y e a r - E n d P r o j e c t i o n s ( 1 8 3 8 : C h i l d C a r e S e r v i c e s F i n a n c i a l S t a t u s R e p o r t ) Adopted Budget Actuals Projection Projection Projection Projection Projection Projection 2015-16 Jul - Dec 2015 Jan-2016 Feb-2016 Mar-2016 Apr-2016 May-2016 Jun-2016 TOTAL REVENUES Nutrition Program Grant 30,000 9,930 2,405 2,405 2,405 2,405 2,405 2,405 24,360 Tiny Tot Program 80,794 31,072 6,967 5,718 5,718 5,718 5,718 5,718 66,629 After School Program 401,976 152,921 27,966 33,483 41,854 33,483 37,669 33,483 360,861 Pre-School Program 724,839 263,690 47,402 62,558 78,197 62,558 70,377 62,558 647,339 Miscellaneous - (34)0 0 0 0 0 34 0 TOTAL REVENUE 1,237,609 457,580 84,740 104,164 128,174 104,164 116,169 104,198 1,099,189 EXPENDITURES Salaries 601,990 270,112 46,566 46,751 46,751 46,751 46,751 70,127 573,808 Benefits 265,394 93,888 14,555 14,805 20,805 14,805 14,805 27,864 201,526 Materials & Supplies 83,400 33,217 6,767 6,650 6,767 6,150 6,150 7,281 72,982 Utilities 16,000 12,907 1,500 1,500 1,750 1,750 2,000 2,000 23,407 Lease of Facility/Equipment 4,000 120 0 0 0 0 0 0 120 Prof./Contractual Svcs 29,600 9,162 3,800 1,820 2,320 1,820 1,820 1,820 22,562 Equipment 400 0 0 0 0 0 0 0 0 Capital Projects 11,400 3,004 0 3,000 0 0 0 3,000 9,004 Overhead Cost Allocation 198,800 99,400 0 0 49,700 0 0 49,700 198,800 TOTAL EXPENSE 1,210,984 521,809 73,188 74,526 128,093 71,276 71,526 161,791 1,102,209 Net Surplus/Deficit 26,625 (64,230)11,552 29,638 81 32,888 44,643 (57,593)(3,020) Child Care Services Department 2015-16 Year-end Projections Scenario 2 - 221 enrollees 12.a Packet Pg. 238 At t a c h m e n t : Y e a r - E n d P r o j e c t i o n s ( 1 8 3 8 : C h i l d C a r e S e r v i c e s F i n a n c i a l S t a t u s R e p o r t ) Adopted Budget Actuals Projection Projection Projection Projection Projection Projection 2015-16 Jul - Dec 2015 Jan-2016 Feb-2016 Mar-2016 Apr-2016 May-2016 Jun-2016 TOTAL REVENUES Nutrition Program Grant 30,000 9,930 2,405 2,405 2,405 2,405 2,405 2,405 24,360 Tiny Tot Program 80,794 31,072 6,967 5,718 5,828 5,828 5,828 5,828 67,067 After School Program 401,976 152,921 27,966 33,483 43,791 35,033 39,412 35,033 367,641 Pre-School Program 724,839 263,690 47,402 62,558 79,774 63,819 70,377 62,558 650,178 Miscellaneous - (34)0 0 0 0 0 34 0 TOTAL REVENUE 1,237,609 457,580 84,740 104,164 131,798 107,085 118,022 105,857 1,109,247 EXPENDITURES Salaries 601,990 270,112 46,566 46,756 46,756 46,756 46,756 70,134 573,836 Benefits 265,394 93,888 14,555 14,805 20,805 14,805 14,805 27,864 201,526 Materials & Supplies 83,400 33,217 6,767 6,650 6,767 6,150 6,150 7,281 72,982 Utilities 16,000 12,907 1,500 1,500 1,750 1,750 2,000 2,000 23,407 Lease of Facility/Equipment 4,000 120 0 0 0 0 0 0 120 Prof./Contractual Svcs 29,600 9,162 3,800 1,820 2,320 1,820 1,820 1,820 22,562 Equipment 400 0 0 0 0 0 0 0 0 Capital Projects 11,400 3,004 0 3,000 0 0 0 3,000 9,004 Overhead Cost Allocation 198,800 99,400 0 0 49,700 0 0 49,700 198,800 TOTAL EXPENSE 1,210,984 521,809 73,188 74,531 128,098 71,281 71,531 161,799 1,102,237 Net Surplus/Deficit 26,625 (64,230)11,552 29,633 3,700 35,804 46,491 (55,941)7,010 Child Care Services Department 2015-16 Year-end Projections Scenario 3 - 228 enrollees 12.a Packet Pg. 239 At t a c h m e n t : Y e a r - E n d P r o j e c t i o n s ( 1 8 3 8 : C h i l d C a r e S e r v i c e s F i n a n c i a l S t a t u s R e p o r t )