03/08/2016CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● MARCH 8, 2016
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If
you require special assistance to participate in this meeting, please call the City Clerk’s
office at (909) 824-6621 at least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a Request
to Speak Form available at the entrance and present it to the City Clerk. Speakers will
be called upon by the Mayor at the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this
agenda will be made available for public inspection in the City Clerk’s office at City Hall
located at 22795 Barton Road during normal business hours. In addition, such
documents will be posted on the City’s website at www.grandterrace-ca.gov
<http://www.grandterrace-ca.gov>
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
ROLL CALL
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Sylvia Robles
Council Member Jackie Mitchell
Council Member Doug Wilson
Council Member Bill Hussey
A. SPECIAL PRESENTATIONS
Presentation from Habitat for Humanity
Presentation from City of San Bernardino Animal Control
Agenda Grand Terrace City Council March 8, 2016
City of Grand Terrace Page 2
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 02/23/2016
DEPARTMENT: CITY CLERK
3. Planning Application Status and Business License Statistics for Calendar Year 2015
RECOMMENDATION:
Receive and File.
DEPARTMENT: COMMUNITY DEVELOPMENT
C. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
D. CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Doug Wilson
Council Member Jackie Mitchell
Mayor Pro Tem Sylvia Robles
Mayor Darcy McNaboe
Agenda Grand Terrace City Council March 8, 2016
City of Grand Terrace Page 3
E. PUBLIC HEARINGS
To speak on Public Hearing Items, please fill out a Request to Speak Form and give it
to the City Clerk. Each person will be allowed 3 minutes to address the City Council. If
you challenge in court any action taken concerning a Public Hearing item, you may be
limited to raising only those issues you, or someone else, raised at the Public Hearing
described in this notice or in written correspondence delivered to the City at, or prior to,
the Public Hearing.
4. Economic Development Incentive Agreement with OneSource Distributors.
RECOMMENDATION:
Approve Economic Development Incentive (EDI) Agreement with OneSource to retain
OneSource within the City of Grand Terrace.
DEPARTMENT: CITY MANAGER
F. UNFINISHED BUSINESS
5. Approval of Final Tract Map No. 18793
RECOMMENDATION:
1. Approve Final Tract Map No. 18973;
2. Authorize the Mayor to sign the Tract Map Mylar’s; and
3. Direct staff to forward the Mylar’s to the San Bernardino County Recorder’s office for
recordation.
4. Authorize the City Engineer to accept the public improvements upon completion of
the final cap.
DEPARTMENT: COMMUNITY DEVELOPMENT
G. NEW BUSINESS
6. Omnitrans Proposed Amended and Restated Joint Powers Agreement
RECOMMENDATION:
It Is recommended that the City Council approve the proposed Omnitrans Restated and
Amended Joint Powers Agreement.
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council March 8, 2016
City of Grand Terrace Page 4
7. Fiscal Year 2015-2016 Second Quarter Financial Report
RECOMMENDATION:
Receive and file the Second Quarter Financial Report for the period ending December
31, 2015.
DEPARTMENT: FINANCE
8. Treasurer's Report as of December 31, 2015
RECOMMENDATION:
Receive and file the Treasurer's Report for the period ending December 31, 2015.
DEPARTMENT: FINANCE
9. Implementation of Video Surveillance Cameras in the Public-Right-Of- Way and City
Parks
RECOMMENDATION:
1. Approve Purchase Order for $48,562 with Security Lines US for the purchase and
installation of Video Surveillance Cameras in the Public-Right-Of-Way (attachment I)
and;
2. Approve Purchase Order for $5,124.60 to upgrade park cameras in Richard Rollins
and Pico Park to allow them to be remotely accessed and replace stolen cameras in
Pico Park (attachment I).
DEPARTMENT: CITY MANAGER
10. Summer Youth and Employment Program for the City of Grand Terrace
RECOMMENDATION:
Approve Agreement with The REC Center to provide the Summer Youth Recreation and
Employment Program for the City of Grand Terrace
DEPARTMENT: CITY MANAGER
H. CITY MANAGER COMMUNICATIONS
I. CLOSED SESSION – NONE
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, March 22, 2016 at 6:00
p.m.
Agenda item requests must be submitted in writing to the City Clerk’s office no later
than 14 calendar days preceding the meeting.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● FEBRUARY 23, 2016
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor McNaboe called the meeting to order at 6:02 p.m.
Invocation was given by Pastor Alger Keough, Azure Hills Seventh Day Adventist
Church.
Pledge of Allegiance was led by City Manager Duffey.
ROLL CALL
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Sylvia Robles Mayor Pro Tem Present
Jackie Mitchell Council Member Present
Doug Wilson Council Member Present
Bill Hussey Council Member Present
G. Harold Harold Duffey City Manager Present
Pat Jacquez-Nares City Clerk Present
Richard Adams City Attorney Present
Baron J. Bettenhausen Assistant City Attorney Present
Linda Phillips Child Care Present
Sandra Molina Community Development Director Present
Cynthia Fortune Finance Director Present
Steve Lasiter Battalion Chief Present
Robert O'Brine Lieutenant Present
Adreane Freeman Management Analyst Present
MAYOR MCNABOE RECESSED THE SUCCESSOR AGENCY MEETING AT 6:04
P.M.
A. SPECIAL PRESENTATIONS - NONE
B. CONSENT CALENDAR
All Consent Calendar Items
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
2
Packet Pg. 5
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
F
e
b
2
3
,
2
0
1
6
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council February 23, 2016
City of Grand Terrace Page 2
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
1. Waive Full Reading of Ordinances on Agenda
WAIVED FULL READING OF ALL ORDINANCES ON AGENDA
2. Approval of Minutes – Regular Meeting – 02/09/2016
APPROVED THE MINUTES OF THE 02/09/2016 REGULAR MEETING
C. PUBLIC COMMENT
Alan Conrad, Director of Marketing, National Orange Show, address the residents’
concerns and complaints with the noise coming from their facility. They have adjusted
the sound volume with the Insomniac promoter. The National Orange Show has set up
hotlines for these events to allow for the residents to call in and report any issues. They
want to be good neighbors to all of the surrounding cities.
Mayor McNaboe asked Mr. Conrad if the Council could contact him with additional
questions or concerns.
Mr. Conrad confirmed that they could and stated he would leave his business cards by
the door for anyone that needed his information. Card Information: National Orange
Show, Alan Conrad, Director of Production & Marketing, 689 South E Street, San
Bernardino, CA 92408, phone (909) 888-6788 ext. 442, fax (909) 889-7666,
email: aconrad@nosevents.com, and website: www.nosevents.com.
Mark Severton, Little League President, thanked the Council as a whole, Council
Member Hussey, City Manager Duffey, City Staff, and everyone who has helped the
Little League for their support and for the sidewalk repairs at Pico Park. He also
reported that they received their refrigerator for the snack shack today.
D. CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Hussey thanked everyone for attending the meeting. He further
thanked City Manager Duffey, Community Development Director Molina, and City staff
for the work that was done at Pico Park which would allow for the ADA compliance and
the seniors access to the Park to see their grandchildren play. He and his wife attended
the Evening of Magic fundraiser at the Grand Terrace High School and urged everyone
to attend next year. Council Member Hussey congratulated the Grand Terrace High
School Cheerleaders for winning the Division Championship. He attended the Lion's
Club speech contest as a judge it was very difficult to pick a winner because there were
three very good speakers their parents should be very proud of them all.
2
Packet Pg. 6
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
F
e
b
2
3
,
2
0
1
6
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council February 23, 2016
City of Grand Terrace Page 3
Council Member Doug Wilson
Council Member Wilson attended the SANBAG meeting on February 11, 2016. The item
that concerned the City of Grand Terrace was the Cooperative Agreement on the I-215,
SANBAG would be moving the funding sources to cover this agreement and do not
anticipate any delays. Council Member Wilson also attended the Chamber function and
the Mayor provided a great presentation on the State of the City. He reported that he
went roller skating at CalSkate with his granddaughter and urged everyone to visit this
facility.
Council Member Jackie Mitchell
Council Member Mitchell did not have any items to report. She thanked the Little
League President for attending the meeting and for the kind words of appreciation.
Mayor Pro Tem Sylvia Robles
Mayor Pro Tem Robles reported that she also attended the Mayor's State of the City
and it was an excellent event. She also thanked the Little League and City Staff.
Mayor Darcy McNaboe
Mayor McNaboe thanked the Chamber of Commerce for hosting her at their luncheon to
give the State of the City. She also thanked her colleagues for attending and their kind
words. She stated that it was very nice to report on the good things that were going on
in the City. Mayor McNaboe thanked staff that helped put the presentation together. She
thanked Mr. Conrad for attending the meeting and addressing the residents’ concerns.
Mayor McNaboe stated that her and City Manager Duffey's meeting with the National
Orange Show (NOS) Management was well received. NOS emphasized wanting to be a
good neighbor and she was hopeful that this would have a positive outcome. She also
thanked the Little League President for attending the meeting and reporting the good
things they are happy with. Mayor McNaboe reported that the City received a letter from
the Federal Emergency Management Agency (FEMA) approving the City of Grand
Terrace participation in the National Flood Insurance Program. Residents were now
able to purchase flood insurance at a discounted rate. She thanked Council Member
Wilson for attending the SANBAG meeting as her Alternate.
E. PUBLIC HEARINGS
3. Continuation of the Economic Development Incentive Agreement with OneSource
Distributors
City Attorney Adams suggested that the Mayor keep the Public Hearing open and
entertain a motion to continue the Public Hearing.
2
Packet Pg. 7
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
F
e
b
2
3
,
2
0
1
6
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council February 23, 2016
City of Grand Terrace Page 4
Mayor McNaboe continued the open Public Hearing to the March 8, 2016 City Council
Meeting.
CONTINUE THE OPEN PUBLIC HEARING TO THE MARCH 8, 2016 CITY COUNCIL
MEETING.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tem
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
F. UNFINISHED BUSINESS
4. Adopt an Ordinance to Modify Sections 2.24.08 Entitled Abolishment of Positions and
Section 2.08.080 of the Municipal Code Entitled Appointment, Removal, Demotion,
Promotion of Employee.
Mayor McNaboe read Ordinance 293 by title only:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA AMENDING SECTION
2.08.080 (APPOINTMENT, RENEWAL, DEMOTION, PROMOTION OF EMPLOYEES)
OF CHAPTER 2.08 AND SECTION 2.24.08 (ABOLITION OF POSITIONS) OF
CHAPTER 2.24 OF TITLE 2 OF THE GRAND TERRACE MUNICIPAL CODE BY
PROVIDING SEVERANCE PAY OF UP TO THREE MONTHS FOR CERTAIN AT-WILL
POSITIONS UNDER CERTAIN CIRCUMSTANCES.
READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT ORDINANCE
NO. 293; AMENDING ORDINANCE NO. 281, SECTION 2.24.080 - ABOLITION OF
POSITIONS, TO INCLUDE: WHEN A POSITION IS ABOLISHED AND FORMER
EMPLOYEE HOLDING THE CLASSIFIED POSITION ASSUMES A NEW AT-WILL
DEPARTMENT HEAD POSITION THAT PERSON SHALL BE ENTITLED TO 3
MONTHS OF COMPENSATION IF REMOVED FROM NEW AT-WILL POSITION
“WITHOUT CAUSE”. AND AMENDING SECTION 2.08.080 APPOINTMENT,
REMOVAL, DEMOTION, PROMOTION OF EMPLOYEES, TO INCLUDE: THE CITY
MANAGER MAY PROVIDE UP TO THREE MONTH SEVERANCE PAY TO AT-WILL
EMPLOYEES AT TIME OF SEPARATION WHEN THEY ARE RELEASE “WITHOUT
CAUSE”. AS A FINANCIAL MATTER, THE CITY COUNCIL MUST BE INFORMED
WITHIN 60 DAYS OF ANY SEPARATION AGREEMENT ENTERED INTO BY THE
CITY MANAGER.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tem
SECONDER: Doug Wilson, Council Member
2
Packet Pg. 8
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
F
e
b
2
3
,
2
0
1
6
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council February 23, 2016
City of Grand Terrace Page 5
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
5. An Ordinance Amending Title 4 of the Grand Terrace Municipal Code Establishing the
Grand Terrace Circulation Improvement Fee Program
City Clerk Jacquez-Nares read Ordinance No. 294 by title only:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA AMENDING CHAPTER 4.104 OF TITLE 4 OF THE GRAND TERRACE
MUNICIPAL CODE TO CLARIFY AND TO REDUCE THE OVERALL FEES FOR THE
CIRCULATION IMPROVEMENT FEE PROGRAM
READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA
AMENDING CHAPTER 4.104 OF TITLE 4 OF THE GRAND TERRACE MUNICIPAL
CODE TO CLARIFY AND TO REDUCE THE OVERALL FEES FOR THE
CIRCULATION IMPROVEMENT FEE PROGRAM
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tem
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
G. NEW BUSINESS
6. City Hall Access Barrier Removal
Management Analyst Freeman provided a brief summary of this item.
AWARD CONTRACTOR AGREEMENT NO. 2016-08 TO BARR DOOR INC., IN THE
AMOUNT OF $ 12,707.45, FOR ADA ACCESS UPGRADES TO THE SOUTH
ENTRANCE DOORS OF CITY HALL.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tem
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
7. Award of February 2016 Community Benefit Funds
Finance Director Fortune presented this item.
Council Member Mitchell asked if the REC Center had requested that the City partner
with them for the creation of this guide? Would the REC Center use the City Seal or the
City Logo? And who would insure the proper use of the City Seal?
2
Packet Pg. 9
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
F
e
b
2
3
,
2
0
1
6
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council February 23, 2016
City of Grand Terrace Page 6
City Manager Duffey stated that he did not meet with the REC Center and the overall
purpose of the guide was to outline all of the REC Center's potential activities that occur
in the City of Grand Terrace. The concept would be to use the City Seal and it is also a
requirement from the Community Benefits Fund policy to note that it was sponsored by
the City of Grand Terrace. City staff would review that the Logo would not be
misrepresented.
Mayor Pro Tem Robles stated that she met with the City Manager and discussed her
concerns with the lack of service between certain hours from Metrolink between Orange
County and San Bernardino County. She stated that amenities were the reason people
moved into communities and this guide would promote the Cities available programs.
She would like to have the Council think about incorporating this on annual basis.
Council Member Hussey agreed with Mayor Pro Tem Robles' comments and was very
proud of the Council's action and implementing the Community Benefits Fund grants
because they help the youth and seniors.
1. APPROVE THE AWARD OF $1,500.00 FROM THE CITY’S COMMUNITY
BENEFITS FUND TO THE GRAND TERRACE COMMUNITY BASKETBALL TO
HELP FUND THE RENTAL OF BASKETBALL COURTS NEEDED FOR THE 2016
BASKETBALL SEASON; AND
2. APPROVE THE AWARD OF $2,000.00 FROM THE CITY’S COMMUNITY
BENEFITS FUND TO THE GRAND TERRACE REC CENTER TO HELP FUND
THE DESIGN AND PRINT COST OF A COMMUNITY ACTIVITY GUIDE
CATALOG.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
Agenda Item 8 was taken out of order and moved to the end of the agenda
9. Parking Citation Surcharges
Finance Director Fortune presented this item.
Mayor McNaboe asked that if on any fix it ticket written in the City the State would get
50% of that fine? Not that the State was charging an additional 50% above the City's
fine?
Finance Director Fortune confirmed that was correct it would only receive 50% of the
City's fine.
Council Member Hussey asked if the City had to maintain a certain amount (minimum)?
2
Packet Pg. 10
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
F
e
b
2
3
,
2
0
1
6
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council February 23, 2016
City of Grand Terrace Page 7
Finance Director Fortune stated that she understood it was 50% of what the City
collected.
1. DIRECT STAFF TO IMPLEMENT THE STATE IMPOSED PARKING CITATION
SURCHARGES ON ALL PARKING CITATIONS ISSUED IN GRAND TERRACE
AS REQUIRED BY GOVERNMENT CODES 70372(B), 76000(B) AND 76000.3;
2. DIRECT STAFF TO IMPLEMENT CALIFORNIA PENAL CODE 1465.5, AN
ADDITIONAL PARKING PENALTY IMPOSED IF THE PARKING CITATION IS
ISSUED TO A VEHICLE STOPPED, STANDING OR PARKED IN A STALL OR
SPACE DESIGNATED FOR DISABLED PERSONS;
3. DIRECT STAFF TO IMPLEMENT THE STATE IMPOSED PARKING VIOLATION
SURCHARGES ON ALL “FIX-IT” TICKETS ISSUED IN GRAND TERRACE AS
REQUIRED BY VEHICLE CODE 40225;
4. AUTHORIZE THE CITY MANAGER OR HIS DESIGNEE TO TAKE STEPS
NECESSARY TO IMPLEMENT THE COLLECTION AND TRANSMITTAL OF
THESE FUNDS TO THE SAN BERNARDINO AUDITOR-CONTROLLER AS
REQUIRED BY GOVERNMENT CODES 70372(B), 76000(B) AND 76000.3,
PENAL CODE 1465.5 AND VEHICLE CODE 40225.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tem
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
H. CITY MANAGER COMMUNICATIONS
City Manager Duffey announced the Blue Mountain Walk scheduled for Saturday,
March 5, 2016 at 8:00 a.m.
I. CLOSED SESSION - NONE
MAYOR MCNABOE RECESSED THE CITY COUNCIL MEETING AT 6:46 P.M.
MAYOR MCNABOE RECONVENED THE CITY COUNCIL MEETING AT 6:51 P.M.
This item was taken out of order and moved to the end of the agenda
8. Transfer Seven Parcels Totaling 54 Acres Identified as Property #4 in the Adopted Long
Range Property Management Plan to the City of Grand Terrace
Community Development Director Molina presented this item.
2
Packet Pg. 11
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
F
e
b
2
3
,
2
0
1
6
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council February 23, 2016
City of Grand Terrace Page 8
1. ADOPT A RESOLUTION OF THE CITY COUNCIL ACCEPTING PROPERTY #4
COMPRISED OF SEVEN PARCELS AND TOTALING APPROXIMATELY 54
ACRES OF LAND FROM THE SUCCESSOR AGENCY TO THE COMMUNITY
REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE PURSUANT
TO THE ADOPTED LONG RANGE PROPERTY MANAGEMENT PLAN; AND
2. DIRECT THE CITY MANAGER TO RECORD THE GRANT DEEDS AT THE
OFFICE OF THE SAN BERNARDINO COUNTY RECORDER.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Jackie Mitchell, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
ADJOURN
Mayor McNaboe adjourned the City Council meeting at 6:53 p.m.
The Next Regular City Council Meeting will be held on Tuesday, March 8, 2016 at 6:00
p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Pat Jacquez-Nares, City Clerk
2
Packet Pg. 12
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
F
e
b
2
3
,
2
0
1
6
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
AGENDA REPORT
MEETING DATE: March 8, 2016 Council Item
TITLE: Planning Application Status and Business License Statistics
for Calendar Year 2015
PRESENTED BY: Sandra Molina, Community Development Director
RECOMMENDATION: Receive and File.
2030 VISION STATEMENT:
This staff report supports Goal #3, Promote Economic Development.
BACKGROUND/DISCUSSION:
For calendar year 2015 the Planning Division received 132 planning applications,
including Land Use, Home Occupation Permits, Conditional Use Permits and Site
Architectural Review, and Code Amendment applications. Not all of these applications
rose to the level of Planning Commission review. Generally, if new construction will
occur or the Zoning Code, Map or General Plan is being amended, the Project will be
heard by the Planning Commission.
Attached is a log of Planning applications that have either been heard by the Planning
Commission, or will require Planning Commission review. The log identifies the
application, provides a brief project description and location, and provides the project’s
status.
Also attached is a list of all new business licenses issued by the Finance Department
for the calendar year. Licenses are issued for businesses whose location is within the
City, and also for those businesses that are not located in the City but conduct business
within our limits, such as contractors and City consultants. There were 132 licenses
issued, and 33 were located in Grand Terrace.
In April of 2016, Staff will provide an update of the Planning log listing new Planning
Commission level applications, and a list of new licenses issued since the beginning of
the calendar year; thereafter this information will be provided quarterly.
FISCAL IMPACT:
None.
ATTACHMENTS:
Planning Applications_PC level review.pdf (PDF)
3
Packet Pg. 13
New business licenses - 2015 revised 02242016.pdf (PDF)
APPROVALS:
Sandra Molina Completed 03/01/2016 2:59 PM
City Attorney Completed 03/02/2016 11:12 AM
Finance Completed 03/02/2016 11:24 AM
Community Development Completed 03/02/2016 11:42 AM
City Manager Completed 03/02/2016 12:16 PM
City Council Pending 03/08/2016 6:00 PM
3
Packet Pg. 14
3.a
Packet Pg. 15
At
t
a
c
h
m
e
n
t
:
P
l
a
n
n
i
n
g
A
p
p
l
i
c
a
t
i
o
n
s
_
P
C
l
e
v
e
l
r
e
v
i
e
w
.
p
d
f
(
1
8
7
1
:
R
e
p
o
r
t
o
n
P
l
a
n
n
i
n
g
A
p
p
l
i
c
a
t
i
o
n
s
a
n
d
B
u
s
i
n
e
s
s
L
i
c
e
n
s
e
s
I
s
s
u
e
d
)
3.a
Packet Pg. 16
At
t
a
c
h
m
e
n
t
:
P
l
a
n
n
i
n
g
A
p
p
l
i
c
a
t
i
o
n
s
_
P
C
l
e
v
e
l
r
e
v
i
e
w
.
p
d
f
(
1
8
7
1
:
R
e
p
o
r
t
o
n
P
l
a
n
n
i
n
g
A
p
p
l
i
c
a
t
i
o
n
s
a
n
d
B
u
s
i
n
e
s
s
L
i
c
e
n
s
e
s
I
s
s
u
e
d
)
Business Licenses Issued in 2015
132 Total, 33 in located in Grand Terrace
Buiness Name
Physical Address
City
Description 1
BURKE ELECTRIC INC
3283 TRADE CENTER DRIVE
RIVERSIDE
CONTRACTOR - ALL OTHERS
MICHAELS MIKE
331155 BAYHILL CIRCLE
YUCAIPA
CONTRACTOR AB - GENERAL OR ENGINEERING
GOLDAMITY INSURANCE SERVICES
22320 BARTON ROAD #D
GRAND TERRACE
GROSS - ESTIMATED
PROGREEN BLDG INC
31878 DEL OBISPO SUITE 118-354
SAN JUAN CAPISTRANO
SERVICE COMPANY (E.G., LANDSCAPE, POOL SERVICE)
SKANSKA USA CIVIL WEST CA DISTRICT
CONTRACTOR AB - GENERAL OR ENGINEERING
DJWT INVESTMENTS LLC
22832 MINONA DRIVE
GRAND TERRACE
GROSS - ESTIMATED
CHAMPION ELECTRIC
3950 GARNER ROAD
RIVERSIDE
CONTRACTOR AB - GENERAL OR ENGINEERING
HORIZON OXYGEN AND MEDICAL EQUIPMENT INC
21800 BARTON ROAD SUITE 110
GRAND TERRACE
SERVICE COMPANY (E.G., LANDSCAPE, POOL SERVICE)
MR FIX IT ALL
24837 LAWTON AVENUE
LOMA LINDA
CONTRACTOR AB - GENERAL OR ENGINEERING
2 THE T CONSTRUCTION
5885 POLARIS
MIRALOMA
CONTRACTOR AB - GENERAL OR ENGINEERING
CHRISTIANSON ROOFING INC
1566 SEVENTH STREET
RIVERSIDE
CONTRACTOR - ALL OTHERS
SUNRUN INSTALLATION SERVICE INC
7888 CHERRY AVENUE
FONTANA
CONTRACTOR AB - GENERAL OR ENGINEERING
LAW OFFICE OF MANFED SCHROER
22545 BARTON #204
GRAND TERRACE
GROSS - ESTIMATED
DONEY JACOB E
22545 BARTON ROAD SUITE 202
GRAND TERRACE
GROSS - ESTIMATED
THOMPSON MICHAEL
9474 TESUQUE ROAD
APPLE VALLEY
CONTRACTOR AB - GENERAL OR ENGINEERING
NATIONWIDE STUDIOS INC
400 NORTH BELVEDERE DRIVE
GALLATIN
GENERAL BUSINESS - NOT IN CL
CAPSTONE CONSTRUCTION COMPANY INC
21800 BARTON ROAD SUITE 101
GRAND TERRACE
CONTRACTOR AB - GENERAL OR ENGINEERING
CORNERSTONE MASONRY
1928 WETHERLY WAY
RIVERSIDE
CONTRACTOR - ALL OTHERS
NATIONWIDE STUDIOS INC
400 NORTH BELVEDERE DRIVE
GALLATIN
GENERAL BUSINESS - NOT IN CL
DIRECT JANITORIAL
4325 CASSIOPE COURT
HEMET
HOME BASED BUSINESS
WEATHERTIGHT ROOFING INC
1100 NORTH BUENA VISTA STREET
HEMET
CONTRACTOR ALL OTHERS
HANG TONY HUNG
22545 BARTON ROAD SUITE 112
GRAND TERRACE
GROSS - ESTIMATED
RENAISSANCE DOOR & TRIM INC
1555 SOUTH BAKER AVENUE
ONTARIO
CONTRACTOR - ALL OTHERS
STEINY AND COMPANY INC
12907 EAST GARVEY AVENUE
BALDWIN PARK
CONTRACTOR ALL OTHERS
EMPIRE OFFICE MACHINES
1090 EAST WASHINGTON STREET
COLTON
BUSINESS OFFICE
DAN D BANH DDS INC
22284 BARTON ROAD
GRAND TERRACE
GROSS - ESTIMATED
INTERWEST CONSULTING GROUP
9300 WEST STOCKTON BOULEVARD
ELK GROVE
PROFESSIONAL, OUTSIDE (E.G., ENGINEER, PHYSICIAN)
FERNANDO GARCIA GARDENING
135 NORTH PEPPER AVENUE #7
RIALTO
SERVICE COMPANY (E.G., LANDSCAPE, POOL SERVICE)
JONATHAN CONSTRUCTION INC
10866 WASHINGTON BOULEVARD SUITE 200
CULVER CITY
CONTRACTOR AB - GENERAL OR ENGINEERING
DURAFLAME
2894 MONTE DIABLO
STOCKTON
GENERAL BUSINESS - NOT IN CL
MOORE IACOFANO GOLTSMAN INC
109 NORTH UNION AVENUE
FULLERTON
GENERAL BUSINESS - NOT IN CL
MUNDT KEITH R
22730 MAIN STREET
GRAND TERRACE
HOME BASED BUSINESS
BEARDSLEY KEVIN H
9805 PRIMROSE DRIVE
RIVERSIDE
GENERAL BUSINESS - NOT IN CL
OC REMODELERS INC
1500 W KATELLA AVE
ORANGE
CONTRACTOR AB - GENERAL OR ENGINEERING
BYERS CONSTRUCTION
10550 MAPLE AVENUE
BLOOMINGTON
CONTRACTOR AB - GENERAL OR ENGINEERING
NORTHSTAR DEVELOPMENT & CONSTRUCTION INC
10783 BELL COURT
RANCHO CUCAMONGA
CONTRACTOR AB - GENERAL OR ENGINEERING
JDF CONSTRUCTION INC
1120 EAST TRUSLOW
FULLERTON
CONTRACTOR AB - GENERAL OR ENGINEERING
3.b
Packet Pg. 17
At
t
a
c
h
m
e
n
t
:
N
e
w
b
u
s
i
n
e
s
s
l
i
c
e
n
s
e
s
-
2
0
1
5
r
e
v
i
s
e
d
0
2
2
4
2
0
1
6
.
p
d
f
(
1
8
7
1
:
R
e
p
o
r
t
o
n
P
l
a
n
n
i
n
g
A
p
p
l
i
c
a
t
i
o
n
s
a
n
d
B
u
s
i
n
e
s
s
L
i
c
e
n
s
e
s
I
s
s
u
e
d
)
Business Licenses Issued in 2015
132 Total, 33 in located in Grand Terrace
Buiness Name
Physical Address
City
Description 1
ARAIZA FAMILY DAY CARE
22792 BRENTWOOD STREET
GRAND TERRACE
GROSS - ESTIMATED
ALLAGAS MICHAEL
708 WEST MILL STREET SUITE B
SAN BERNARDINO
SERVICE COMPANY (E.G., LANDSCAPE, POOL SERVICE)
SURBER DOUG
33465 WILDFLOWER LANE
YUCAIPA
GROSS - ESTIMATED
MUNOZ CESAR
22780 GRAND TERRACE ROAD
GRAND TERRACE
CONTRACTOR - ALL OTHERS
DRH ELECTRICAL INC
1738 6TH STREET
LA VERNE
CONTRACTOR - ALL OTHERS
SOLEX CONTRACTING INC
42146 REMINGTON AVENUE
TEMECULA
CONTRACTOR AB - GENERAL OR ENGINEERING
PACIFIC MUNICIPAL CONSULTANTS
2729 PROSPECT PARK DR 220
RANCHO CORDOVA
PROFESSIONAL, OUTSIDE (E.G., ENGINEER, PHYSICIAN)
JP ELECTRICAL POWER & CONTROLS
4634 VIA LA QUINTA
YORBA LINDA
CONTRACTOR - ALL OTHERS
MAFYS US INC
21800 BARTON ROAD SUITE 112
GRAND TERRACE
GROSS - ESTIMATED
SUNSTATE LANDSCAPE INC
9901 INDIANA AVENUE #102
RIVERSIDE
SERVICE COMPANY (E.G., LANDSCAPE, POOL SERVICE)
BLALOCK NICK
23905 CLINTON KEITH ROAD
WILDOMAR
CONTRACTOR ALL OTHERS
T & G ROOFING COMPANY INC
153 NORTH 10 AVENUE
UPLAND
CONTRACTOR AB - GENERAL OR ENGINEERING
GLOBAL PRO MX
12210 MICHIGAN STREET SUITE 26
GRAND TERRACE
GROSS - ESTIMATED
HECTORS ROOFING INC
6600 BEQUETTE AVENUE
PICO RIVERA
CONTRACTOR ALL OTHERS
MORGAN FRAMING INC
5937 NORTH SYCAMORE AVENUE
RIALTO
CONTRACTOR AB - GENERAL OR ENGINEERING
ALFONSO RAYGOZA INTERPRETER
22031 DE BERRY STREET
GRAND TERRACE
HOME BASED BUSINESS
EXPRESS TRANSPORTATION SYSTEMS
6782 COLUMBUS STREET
RIVERSIDE
DELIVERY BY VEHICLE
HULL AND SONS ROOFING
8960 JURUPA ROAD
RIVERSIDE
CONTRACTOR ALL OTHERS
AZARCO TECH
12814 REED AVENUE
GRAND TERRACE
GROSS - ESTIMATED
BONITA APARTMENTS
22822 PALM AVENUE
GRAND TERRACE
GROSS - ESTIMATED
PELL SOLAR
780 S MILLIKEN AVE STE E
ONTARIO
CONTRACTOR ALL OTHERS
CARD GREG D
35450 BECKWITH AVENUE
CALIMESA
CONTRACTOR ALL OTHERS
APPLE VALLEY COMMUNICATIONS INC
21845 HIGHWAY 18
APPLE VALLEY
CONTRACTOR AB - GENERAL OR ENGINEERING
INTELLIGENT SMOKE SHOP
12210 MICHIGAN STREET SUITE F
GRAND TERRACE
GROSS - ESTIMATED
DUENAS DEREK
40441 CHAUNCEY WAY
TEMECULA
SERVICE COMPANY (E.G., LANDSCAPE, POOL SERVICE)
A4 QUALITY ROOFING INC
750 SOUTH LINCOLN AVENUE SUITE 104
CORONA
CONTRACTOR ALL OTHERS
CALIFORNIA ARBOR CARE INC
3770 EAST GRAND AVENUE
PAMONA
CONTRACTOR - ALL OTHERS
ADJ ELECTRIC
2830 OAK CREEK DRIVE UNIT E
ONTARIO
CA SENATE FEE
VILLANUEVA LUIS ALFONSO
6451 BEEMAN AVENUE
NORTH HOLLYWOOD
SERVICE COMPANY (E.G., LANDSCAPE, POOL SERVICE)
RANCHO SHEET METAL INC
6200 BOX SPRINGS BL. #C
RIVERSIDE
CONTRACTOR - ALL OTHERS
FUSCOE ENGINEERING INC
16795 VON KARMAN SUITE 100
IRVINE
CONTRACTOR AB - GENERAL OR ENGINEERING
2014 1 IH BORROWER LP
MULTIPLE LOCATIONS SEE NOTES
GRAND TERRACE
GROSS - ESTIMATED
NVWAVE INTERNATIONAL INDUSTRIES INC
3231 EAST 19TH STREET
SIGNAL HILL
CONTRACTOR AB - GENERAL OR ENGINEERING
PROACTIVE SYNERGY FINANCIAL INC
22737 BARTON ROAD SUITE 9
GRAND TERRACE
GROSS - ESTIMATED
HERNANDEZ JORGE G
21935 VAN BUREN STREET SUITE 5
GRAND TERRACE
GROSS - ESTIMATED
PRO TECH ELECTRIC INC
1787 POMONA ROAD I
CORONA
CONTRACTOR ALL OTHERS
HAMMERDOWN TRANSPORT INC
12739 WILMAC AVENUE
GRAND TERRACE
GROSS - ESTIMATED
3.b
Packet Pg. 18
At
t
a
c
h
m
e
n
t
:
N
e
w
b
u
s
i
n
e
s
s
l
i
c
e
n
s
e
s
-
2
0
1
5
r
e
v
i
s
e
d
0
2
2
4
2
0
1
6
.
p
d
f
(
1
8
7
1
:
R
e
p
o
r
t
o
n
P
l
a
n
n
i
n
g
A
p
p
l
i
c
a
t
i
o
n
s
a
n
d
B
u
s
i
n
e
s
s
L
i
c
e
n
s
e
s
I
s
s
u
e
d
)
Business Licenses Issued in 2015
132 Total, 33 in located in Grand Terrace
Buiness Name
Physical Address
City
Description 1
RADFORD CABINETS INC
216 EAST AVENUE K-8
LANCASTER
CONTRACTOR - ALL OTHERS
SO CAL CONTRACTORS & REMODELING INC
1010 NORTH BATAVIA STREET SUITE B
ORANGE
CONTRACTOR AB - GENERAL OR ENGINEERING
ALL RAIN ROOFING INC
5002 DODD ST
MIRA LUNA
CONTRACTOR - ALL OTHERS
CENTIMARK INC
987 NORTH BATAVIA
ORANGE
CONTRACTOR ALL OTHERS
QUIEL BROS ELECTRIC SIGN SERVICE CO
272 SOUTH I STREET
SAN BERNARDINO
CONTRACTOR ALL OTHERS
AEGIS BUILDERS INC
2331 WEST LINCOLN AVENUE
ANAHEIM
CONTRACTOR AB - GENERAL OR ENGINEERING
AMERICAN MEDICAL RIDE SYSTEM
887 PASEO SERENATA
CAMARILLO
DELIVERY BY VEHICLE
KENS CONSTRUCTION SERVICE INCORPORATED
90 SOUTH LA SALLE STREET
REDLANDS
CONTRACTOR AB - GENERAL OR ENGINEERING
TRUST ELECTRIC
425 WEST LA CADENA
RIVERSIDE
CONTRACTOR ALL OTHERS
AMERIPRO HOME SERVICES INC
1636 HADAR WAY
BEAUMONT
CONTRACTOR AB - GENERAL OR ENGINEERING
S & CG INC
23834 HUTTON COURT
MORENO VALLEY
GENERAL BUSINESS - NOT IN CL
CARDENAS JOSE LLAMAS
7080 COOLIDGE AVENUE
RIVERSIDE
CONTRACTOR - ALL OTHERS
BIBER JOHN L
CONTRACTOR AB - GENERAL OR ENGINEERING
WESTEN ROOFING SYSTEMS
13672 ONKAYHA CIRCLE
IRVINE
CONTRACTOR - ALL OTHERS
SULLIVAN DANIEL
8949 KENEMAR DRIVE SUITE 101
SAN DIEGO
CONTRACTOR ALL OTHERS
SUNNY HILLS ASSOCIATES INC
1999 SOUTH RITCHEY STREET
SANTA ANA
CONTRACTOR AB - GENERAL OR ENGINEERING
CLAYTON DANIEL S
30277 CENTRO VISTA
HIGHLAND
CONTRACTOR AB - GENERAL OR ENGINEERING
WAULTERS WILLIAM J
PO BOX 7819
REDLANDS
CONTRACTOR ALL OTHERS
RYAN HOY CONSTRUCTION INC
10660 OPAL AVENUE
REDLANDS
CONTRACTOR AB - GENERAL OR ENGINEERING
IREY DAWN MARIE
22428 DE SOTO STREET
GRAND TERRACE
GROSS - ESTIMATED
ML ELECTRIC PLUS CONTRACTORS
6016 SAINT CLAIR AVENUE
NORTH HOLLYWOOD
CONTRACTOR AB - GENERAL OR ENGINEERING
GT AUTO SALES
12139 MOUNT VERNON AVENUE 206
GRAND TERRACE
GROSS - ESTIMATED
CLS CONSTRUCTORS INC
21935 VAN BUREN STREET #7
GRAND TERRACE
CONTRACTOR AB - GENERAL OR ENGINEERING
SUNERGY CONSTRUCTION INC
207 SOUTH RIVERSIDE AVENUE SUITE C
RIALTO
CONTRACTOR AB - GENERAL OR ENGINEERING
REPIPE PRO
1607 W BURBANK BOULEVARD
BURBANK
CONTRACTOR - ALL OTHERS
PRO LINE CONTRACTING INC
12485 BALTIMORE AVENUE
MORENO VALLEY
CONTRACTOR AB - GENERAL OR ENGINEERING
MCGUIRE TERENCE
PARK CENTER
GRAND TERRACE
GROSS - ESTIMATED
ELENES ALFREDO
3998 RUBIDOUX BL
RIVERSIDE
SERVICE COMPANY (E.G., LANDSCAPE, POOL SERVICE)
VINTAGE ROOFING AND SOLAR CO INC
318 W TULLOCK STREET
RIALTO
CONTRACTOR - ALL OTHERS
PAMA MANAGEMENT #0531
23269 PALM AVENUE
GRAND TERRACE
GROSS - ESTIMATED
RUIZ TITO JAVIER
18233 GALLINETA
ROWLAND HEIGHTS
CONTRACTOR AB - GENERAL OR ENGINEERING
QUINTEROS NATALIE
12465 PASCAL AVENUE
GRAND TERRACE
GROSS - ESTIMATED
MAGNOLIA HEATING & COOLING
6990 JURUPA AVE
RIVERSIDE
CONTRACTOR ALL OTHERS
HELIOPOWER INC
25747 JEFFERSON AVENUE
MURRIETA
CONTRACTOR ALL OTHERS
FIRST CHOICE TOWING
2775 NORTH LOCUST AVENUE
RIALTO
CONTRACTOR AB - GENERAL OR ENGINEERING
MACPROS A HOME IMPROVEMENT
12300 WASHINGTON BOULEVARD #R
WHITTIER
CONTRACTOR ALL OTHERS
TVEC INC
21800 BARTON ROAD SUITE 103
GRAND TERRACE
CONTRACTOR - ALL OTHERS
3.b
Packet Pg. 19
At
t
a
c
h
m
e
n
t
:
N
e
w
b
u
s
i
n
e
s
s
l
i
c
e
n
s
e
s
-
2
0
1
5
r
e
v
i
s
e
d
0
2
2
4
2
0
1
6
.
p
d
f
(
1
8
7
1
:
R
e
p
o
r
t
o
n
P
l
a
n
n
i
n
g
A
p
p
l
i
c
a
t
i
o
n
s
a
n
d
B
u
s
i
n
e
s
s
L
i
c
e
n
s
e
s
I
s
s
u
e
d
)
Business Licenses Issued in 2015
132 Total, 33 in located in Grand Terrace
Buiness Name
Physical Address
City
Description 1
HOMETOWN GRAND ROYAL ESTATES LLC
22111 NEWPORT AVENUE
GRAND TERRACE
GROSS - ESTIMATED
JOHN BORDEN HEATING & AC INC
33145 YUCAIPA BOULEVARD
YUCAIPA
CONTRACTOR ALL OTHERS
VANTAGE CO
17785 SKY PARK CIRCLE
IRVINE
CONTRACTOR AB - GENERAL OR ENGINEERING
OPTION ONE CORPORATION
13581 JOHN GLEN ROAD SUITE A
APPLE VALLEY
CONTRACTOR AB - GENERAL OR ENGINEERING
2014 2 IH BORROWER LP
12428 WARBLER AVENUE
GRAND TERRACE
GROSS - ESTIMATED
GREELEY JASON A
22077 BARTON ROAD #B
GRAND TERRACE
GROSS - ESTIMATED
INTER CITY ENERGY SYSTEMS
12252 MCCANN DR
SANTA FE SPRINGS
CONTRACTOR - ALL OTHERS
KR DESIGN & CONSTRUCTION
4597 WILDCAT LANE
CONCORD
CONTRACTOR AB - GENERAL OR ENGINEERING
BEER ROOM LLC THE
22587 BARTON ROAD
GRAND TERRACE
GROSS - ESTIMATED
PAYLESS 4 PLUMBING
985 SOUTH KENDALL DRIVE #A323
SAN BERNARDINO
CONTRACTOR AB - GENERAL OR ENGINEERING
VAN DIEST BROS INC
15315 LAKEWOOD BOULEVARD
PARAMOUNT
CONTRACTOR AB - GENERAL OR ENGINEERING
HOSOPO CORPORATION
7100 WEST FLORIDA AVENUE
HEMET
CONTRACTOR AB - GENERAL OR ENGINEERING
PENA KAREN
22436 TERRACE PINES DRIVE #B
GRAND TERRACE
HOME BASED BUSINESS
PREMIER AIR CO
4594 LUTHER STREET
RIVERSIDE
CONTRACTOR - ALL OTHERS
RESHESKE DONALD
1465 WEST BUSSEY STREET
SAN BERNARDINO
GROSS - ESTIMATED
CREEL JOSEPH M
16720 GARDNER AVENUE
RIVERSIDE
CONTRACTOR AB - GENERAL OR ENGINEERING
ANGELS PATIO COVERS AND AWNINGS
225 SPARKLER LANE
PERRIS
CONTRACTOR ALL OTHERS
VIKING INSULATION CO
3014 FLOYD STREET
BURBANK
CONTRACTOR ALL OTHERS
RV ROOFING INC
2133 ROOSEVELT AVENUE
SAN BERNARDINO
CONTRACTOR ALL OTHERS
ULTIMATE BUILDERS INC
19326 VENTURA BOULEVARD #201
TARZANA
CONTRACTOR AB - GENERAL OR ENGINEERING
MCGEE ELECTRIC INC T
2390 S RESERVIOR STREET
POMONA
CONTRACTOR - ALL OTHERS
3.b
Packet Pg. 20
At
t
a
c
h
m
e
n
t
:
N
e
w
b
u
s
i
n
e
s
s
l
i
c
e
n
s
e
s
-
2
0
1
5
r
e
v
i
s
e
d
0
2
2
4
2
0
1
6
.
p
d
f
(
1
8
7
1
:
R
e
p
o
r
t
o
n
P
l
a
n
n
i
n
g
A
p
p
l
i
c
a
t
i
o
n
s
a
n
d
B
u
s
i
n
e
s
s
L
i
c
e
n
s
e
s
I
s
s
u
e
d
)
AGENDA REPORT
MEETING DATE: March 8, 2016 Council Item
TITLE: Economic Development Incentive Agreement with
OneSource Distributors.
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Approve Economic Development Incentive (EDI) Agreement
with OneSource to retain OneSource within the City of
Grand Terrace.
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
Goal #1 - Ensure Our Fiscal Viability by Identifying Additional Revenue Sources
Goal #3 - Promote Economic Development by Investing in Infrastructure Needed to
Support Business Attraction and Retention
BACKGROUND:
OneSource Distributors is a wholesale distributor of electrical products, automation
controls, and industrial supplies. with 17 locations serving San Diego, Los Angeles and
all of southern California, Nevada, Arizona, Hawaii, and Mexico. OneSource has a
regional sales office in Grand Terrace that generates about $30,000,000 in sales, of
which the City receives 1% of the revenue via sales taxes. OneSource recently changed
their business model. They no longer need the large warehouse; their immediate need
is office space to house staff and a small retail center to fill small local orders. However,
OneSource has been unable to find suitable alternative within the City and selected a
location outside the City of Grand Terrace. In addition, the lease on the existing building
is significantly above the current market rate. The rate is so high, OneSource can
sublease its existing building and move to an alternative location and increase its
bottom line.
OneSource is the City’s largest sales tax generator, the City Manager and Finance
Director met with OneSource towards the End of 2015 to discuss an economic
development strategy that supports the retention of OneSource and expansion of their
business in a new location within the City of Grand Terrace.
DISCUSSION:
OneSource currently employees (16) people, that live in the City of Grand Terrace and
indicates that they would like to stay in the City. Those 16 employees generate over
$300,000 in sales taxes annual, the City only receives approximately $1,000,000 a year
in sales taxes. The following are examples of sales tax revenue generated by business
4
Packet Pg. 21
types for which the City receives 1%:
1. A successful coffee shop generates about $1,000,000 in annual sales.
2. A fast food chain would generate about $2,500,000 in annual sales.
3. A grocery store may generate $10,000,000 in annual taxable sales.
4. And the most coveted type of business “Big Box Store” would generate
approximately $20,000,000 in annual sales.
All the examples above are insignificant when compared to OneSource. The loss of
OneSource would significantly impact the City’s financial future. The overall sales tax
currently generated by OneSource is equivalent to:
25 coffee shops
10 fast food restaurants
3 grocery stores or two big box stores
Resources gained from business like OneSource allows the City of Grand Terrace to
provide vital programs like law enforcement, parks and infrastructure. The City must
develop economic development strategies to retain existing business and entice new
businesses to locate within its boarders. The Economic Development Incentive (EDI)
package proposed by the City Manager via the direction of the City Council, calls for the
City to provide financial assistance to OneSource for an 18 month period. The EDI
mitigates the above market rate lease at the existing location. This will allow
OneSource to remain in its existing facility (or sublease the facility and move to a new
location within the city). The EDI also calls for OneSource to work with the City for a
new permanent location within the City of Grand Terrace.
FISCAL IMPACT:
The EDI agreement represents an annual revenue reduction of $120,000 to the General
Fund. The EDI requires a total payment of $120,000 annually (total value $180,000 for
18 months) with quarterly installment based on sales tax revenue generated by
OneSource. However, without the EDI, the City would lose more than double the
amount in annual sales taxes. In addition, after the EDI expires and OneSource finds a
new location in the City. It is estimated that the $180,000 loss to the general fund will be
recovered within 5 years.
ATTACHMENTS:
Attachment I - Economic Incentive Agreement OneSource Signed(PDF)
APPROVALS:
G. Harold Harold Duffey Completed 03/02/2016 8:51 AM
City Attorney Completed 03/02/2016 2:32 PM
4
Packet Pg. 22
Finance Completed 03/02/2016 2:35 PM
City Manager Completed 03/02/2016 3:58 PM
City Council Pending 03/08/2016 6:00 PM
4
Packet Pg. 23
This page left intentionally blank.
4.a
Packet Pg. 24
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 25
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 26
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 27
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 28
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 29
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 30
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 31
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 32
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 33
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 34
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 35
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 36
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 37
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 38
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 39
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 40
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 41
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 42
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 43
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 44
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 45
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 46
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 47
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
4.a
Packet Pg. 48
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
E
c
o
n
o
m
i
c
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
O
n
e
S
o
u
r
c
e
S
i
g
n
e
d
(
1
8
7
3
:
E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
I
n
c
e
n
t
i
v
e
A
g
r
e
e
m
e
n
t
w
i
t
h
This page left intentionally blank.
AGENDA REPORT
MEETING DATE: March 8, 2016 Council Item
TITLE: Approval of Final Tract Map No. 18793
PRESENTED BY: Sandra Molina, Community Development Director
RECOMMENDATION: 1) Approve Final Tract Map No. 18973;
2) Authorize the Mayor to sign the Tract Map Mylar’s;
and
3) Direct staff to forward the Mylar’s to the San
Bernardino County Recorder’s office for recordation.
4) Authorize the City Engineer to accept the public
improvements upon completion of the final cap.
2030 VISION STATEMENT:
This staff report supports Goal #1 Promote Economic Development as recordation of
the final map will allow for construction of twelve new single family homes.
BACKGROUND:
A Tentative Tract Map application was filed by Kenneth J. Catanzarite, represented by
Darryl Moore (“Applicant”) for Tentative Tract Map 15-01, (TTM 15-01), Tentative Tract
Map No. 18793, (TTM 18793), to subdivide 3.2 acres of land into twelve (12) single
family lots with each lot measuring a minimum of 7,200 square feet. A concurrent
variance application (Variance 15-01) was submitted to deviate from the lot width
standards for one of the lots as well as lot depth standards for seven additional lots.
The project site is Zoned R1-7.2, Single Family and designated as Low Density
Residential on the General Plan Land Use Map.
On April 16th, 2015, the Planning Commission conducted a noticed public hearing on
the Project and voted 4-0 recommending the City Council’s approval of TTM 15-01,
TTM 18793 and Variance 15-01. On April 28, 2015, the City Council conducted a
noticed public hearing and adopted Resolution No. 2015-08, approving the subdivision.
DISCUSSION:
The City’s adopted Subdivision Ordinance (Title 17) governs the filing and acceptance
of final maps. The subdivider has submitted the required plans and materials identified
in Section 17.28.030 (Complete and timely filing with the City Engineer) for the filing and
acceptance of final maps.
Infrastructure plans for the on-site and off-site street improvements, grading and flood
5
Packet Pg. 49
management plans have been submitted and approved by the City Engineer. As
permitted, the subdivider has chosen to install public infrastructure improvements,
rather than secure materials and performance bonds for the public infrastructure
improvements. Inspections of the infrastructure have been performed and comply with
all City and State regulations as well as requirements from Riverside Highland Water
Company, San Bernardino County Fire and the City of Colton Sewer Department.
It is standard practice for the final asphalt cap of public streets to be installed with the
completion of the residences. Once the final cap is complete, the City Engineer will
inspect and accept the public improvements. Therefore, part of the recommendation is
to authorize the City Engineer to accept the public improvements, once the final cap
layer is inspected and is accepted.
The Applicant has complied with or will have complied with all conditions of approval
required by Resolution No. 2015-08 prior to the Council’s acceptance of the Final Tract
Map and recordation of the Map.
FISCAL IMPACT:
Acceptance of the final map will not adversely impact the general fund. The general
fund has realized a positive impact through payment of filing and processing fees.
Additionally, once the map is recorded and property is improved property tax values will
increase and additional filing fees will be collected for construction of the homes.
APPROVALS:
Sandra Molina Completed 02/29/2016 5:33 PM
Finance Completed 02/29/2016 7:14 PM
City Attorney Completed 03/01/2016 7:33 AM
Community Development Completed 03/02/2016 10:01 AM
City Manager Completed 03/02/2016 3:58 PM
City Council Pending 03/08/2016 6:00 PM
5
Packet Pg. 50
AGENDA REPORT
MEETING DATE: March 8, 2016 Council Item
TITLE: Omnitrans Proposed Amended and Restated Joint Powers
Agreement
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: It Is recommended that the City Council approve the
proposed Omnitrans Restated and Amended
Joint Powers Agreement.
2030 VISION STATEMENT
This staff report supports Goal #4: To Develop and Implement Successful Partnerships
by Working Collaboratively with Public Sector Agencies to Facilitate the Delivery of
Services Benefitting Our Community; and To Work with Local, Regional and State
Agencies to Secure Funding for Programs and Projects.
BACKGROUND
In May 2015, the Omnltrans Board of Directors authorized Omnltrans to begin the
process of amending the Joint Powers Agreement (JPA) with the ultimate goal of
presenting a proposed new Joint Powers Agreement to the Board of Directors for
approval by June 2016. Omnitrans met with the Board Executive Committee In June
and August 2015 to review the existing JPA. In early October 2015, the proposed
changes were submitted to the Member Agencies for review and comment. In
December 2015, the Administrative and Finance Committee recommended additional
language be incorporated to the agreement prior to submittal to the Board of Directors
for adoption.
Now that the Omnitrans Board of Directors has adopted the Proposed Amended and
Restated Joint Powers Agreement, Omnitrans respectfully requests adoption by City
Council. Upon approval of all JPA Member Entities, the Amended and Restated Joint
Powers Agreement will be filed with the Secretary of State.
DISCUSSION
The changes to the agreement include updated language and minor clarifications. The
most significant changes relate to mitigation of risk to Member Agencies, as well as
several other changes relating to Voting (Section 3), Powers (Section 4), Powers of the
Director of Finance (Section 9) and Budget and Accounting (Section 10).
FISCAL IMPACTS
6
Packet Pg. 51
There is no significant fiscal impact related to this action.
ATTACHMENTS:
Amended and Restated JPA - Red Line Version (PDF)
Amended and Restated JPA - Clean Copy (PDF)
APPROVALS:
G. Harold Harold Duffey Completed 02/29/2016 11:59 AM
City Attorney Completed 03/01/2016 7:27 AM
Finance Completed 03/01/2016 8:26 AM
City Manager Completed 03/02/2016 8:50 AM
City Council Pending 03/08/2016 6:00 PM
6
Packet Pg. 52
6.a
Packet Pg. 53
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 54
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 55
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 56
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 57
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 58
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 59
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 60
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 61
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 62
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 63
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 64
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 65
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 66
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 67
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 68
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 69
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 70
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 71
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 72
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 73
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 74
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 75
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 76
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 77
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 78
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 79
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 80
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 81
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 82
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 83
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 84
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 85
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 86
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 87
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 88
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 89
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
6.a
Packet Pg. 90
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
R
e
d
L
i
n
e
V
e
r
s
i
o
n
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
AMENDED AND RESTATED JOINT POWERS AGREEMENT BETWEEN THE COUNTY
OF SAN BERNARDINO AND THE CITIES OF CHINO, CHINO HILLS,COLTON,
FONTANA, GRAND TERRACE, HIGHLAND, LOMA LINDA, MONTCLAIR, ONTARIO,
RANCHO CUCAMONGA, REDLANDS, RIALTO, SAN BERNARDINO,UPLAND, AND
YUCAIPA CREATING A COUNTY WIDE TRANSPORTATION AUTHORITY TO BE
KNOWN AS “OMNITRANS”.
THIS AGREEMENT, originally dated for convenience on the 8th day of March, 1976,
is hereby amended and restated on , 2016,is entered into by and between the
COUNTY OF SAN BERNARDINO and the Cities of CHINO, CHINO HILLS, COLTON,
FONTANA, GRAND TERRACE, HIGHLAND, LOMA LINDA, MONTCLAIR, ONTARIO,
RANCHO CUCAMONGA, REDLANDS, RIALTO, SAN BERNARDINO,UPLAND and
YUCAIPA, all of which are bodies politic in the STATE OF CALIFORNIA;
WITNESSETH:
WHEREAS, the County of San Bernardino (hereinafter sometimes referred to as
“County”) and the Cities of Chino, Chino Hills, Colton, Fontana, Grand Terrace, Highland, Loma
Linda, Montclair, Ontario, Rancho Cucamonga, Redlands, Rialto, San Bernardino,Upland,and
Yucaipa (hereinafter sometimes referred to as “Cities”) have a mutual interest in deciding upon and
implementing a public transit system to serve all the parties, and
WHEREAS, previously certain transit service authorities served sub-areas of the
County, utilizing either the County of San Bernardino or San Bernardino Transit System as transit
operators; and
WHEREAS, the parties now wish to continue to better coordinate transit efforts by
amending and restating the agreement used in creating a single umbrella agency which will provide
transit services as requested by the transit service authorities, and will serve the transit needs of the
San Bernardino Valley and other areas as required.
NOW, THEREFORE, the County and Cities above mentioned, for and in
consideration of the mutual promises and agreements herein contained, do agree as follows:
6.b
Packet Pg. 91
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 2
SECTION 1.PURPOSE.
Each party to this Agreement has the power to own, maintain, and operate a public
transportation system. Under authority of Title I, Division 7, Chapter 5, as amended, of the
Government Code of the State of California, the parties desire by joint exercise of their common
power, to create and constitute a public transportation entity separate and distinct from each of the
parties to be known as “Omnitrans”, which will own, maintain, operate and administer a public
transportation system. This transportation system will serve as a unifying umbrella agency to
coordinate service desires of the various transit service authorities throughout the San Bernardino
Valley, and to provide such service either directly or through subcontract with other operators. The
transportation system initially absorbed the public transportation operations of the San Bernardino
Transit System, and the County of San Bernardino Transportation Department’s Public Transit
Division. Omnitrans will provide a standardized system of fares, a universal system of transfers, and
expanded transit services and facilities for the benefit of the citizens of the parties.
SECTION 2.CREATION OF AUTHORITY.
Omnitrans was created pursuant to Section 6506 of the California Government Code
and said Authority is a public entity separate and apart from the Cities and County which are parties to
this Agreement.
SECTION 3.GOVERNING BOARD.
A.Membership.
The Authority (Omnitrans) shall be administered by a Board of Directors. The
membership of the Board of Directors shall consist of an officially designated Mayor or
Council Member from each member City and four seats to be officially designated
members from the Board of Supervisors who currently hold the office of Supervisor of
the County of San Bernardino. Each City representative may have one alternate who
shall be a Mayor or City Council Member officially designated by the City Council.
The County representatives may have one alternate who shall be a County Supervisor.
The alternates shall serve in an official capacity and be entitled to vote only in the
absence of the official representatives.
6.b
Packet Pg. 92
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 3
B.Voting.
Each member of the Board of Directors shall have one vote. A quorum shall
consist of a majority of the membership of the Board of Directors, except that all
County representatives on the Board of Directors shall be counted as one for the
purpose of establishing a quorum. Less than a quorum may adjourn from time to time.
All actions taken by the Board shall require a majority vote of the members present,
with a quorum in attendance, provided, however, that adoption of By-laws, Amendment
of By-laws, adoption of an annual budget and such other matters as the Board may
designate shall require a majority vote of the entire membership of the Board. An
abstention shall be considered neither an affirmative nor a negative vote, but the
presence of the member abstaining shall be counted in determining whether or not there
is a quorum in attendance.
Votes to issue bonded debt shall require a majority vote of the total
membership.
C.Meetings.
(1)Regular Meetings.
The Board of Directors shall provide for its regular meetings; provided,
however, it shall hold at least one (1) regular meeting during each quarter of
each fiscal year. The dates, hour, and place of the holding of the regular
meetings shall be fixed by the Board by resolution.
(2)Ralph M. Brown Act.
All meetings of the Governing Board, including, without limitation,
regular, adjourned regular, and special meetings, shall be called, noticed, held,
and conducted in accordance with the provisions of the Ralph M. Brown Act
(commencing with Section 54950 of the Government Code).
(3)Minutes.
The Secretary of the Board shall cause to be kept minutes of regular,
adjourned regular, and special meetings of the Governing Board, and shall cause
a copy of the minutes to be forwarded to each member of the Board and to each
of the parties hereto.
6.b
Packet Pg. 93
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 4
D.Officers.
The Board shall select a Chairman, a Vice Chairman, and other necessary
officials. The Secretary shall be the Chief Executive Officer of Omnitrans. The
Treasurer of the Authority shall be the Chief Executive Officer of Omnitrans who shall
be the depositary and have custody of all money of the Authority from whatever
sources. Omnitrans’ Director of Finance shall be the Controller of the Authority and
shall draw all warrants to pay demands against the Authority. The Attorney for the
Authority shall be designated by the Board. The public officers or persons who have
charge of, handle or have access to any property of the Authority shall file an official
bond in accordance with Section 6505.1 of the California Government Code. The
Authority shall have the authority to appoint or employ such other officers, employees,
consultants, advisors, and independent contractors as it may deem necessary.
E.Functions.
The Board of Directors shall perform the following functions:
(1)Adopt the budget;
(2)Appoint a Chief Executive Officer;
(3)Appoint a technical committee;
(4)Establish policy, including but not limited to:
(a)Uniform fares;
(b)Procurement Policies;
(c)Personnel Policies
(5)Adopt rules and regulations for the conduct of business; and
(6)Perform such other functions as are required to accomplish the purposes of this
Agreement.
SECTION 4.POWERS.
Omnitrans shall have the common power of the parties to own, operate and
maintain a public transit system; and, in the exercise of the power under this Agreement, Omnitrans is
authorized in its own name to:
(1)Sue and be sued;
(2)Employ agents and employees and contract for professional services;
6.b
Packet Pg. 94
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 5
(3)Make and enter contracts;
(4)Acquire, convey, construct, manage, maintain and operate buildings and
improvements;
(5)Acquire and convey real and personal property;
(6)Incur debts, obligations and liabilities, provided, however, the debts, obligations
and liabilities incurred by Omnitrans shall not be, nor shall they be deemed to
be, debts, obligations, or liabilities of any party;
(7)Levy a fee, assessment or tax;
(8)Power of eminent domain
(9)Invest funds not required for immediate use as the Board determines advisable -
-in the same manner and upon the same conditions as other local entities in
accordance with Section 53601 of the Government Code; and
(10)Do all other acts reasonable and necessary to carry out the purpose of this
Agreement;
(11)Obtain insurance;
(12)Apply for grants under federal, state and local programs.
Such powers are subject to the statutory restrictions upon the manner of exercising the
powers of the County of San Bernardino.
SECTION 5.FISCAL YEAR.
For the purposes of this Agreement, the term “Fiscal Year” shall mean the twelve (12)
month period from July 1 to and including the following June 30.
SECTION 6.FINANCIAL SUPPORT.
At the time of preparing Omnitrans annual proposed operating budget and proposed
capital expenditure budget, the Board shall consider the amount of financial support to be allocated by
the San Bernardino Associated Governments (SANBAG) on behalf of members’ jurisdictions.
SANBAG as the Transportation Planning Agency for San Bernardino County, and acting as the
County Transportation Commission, is responsible for allocating Transportation Development Act
(TDA) funding sources for transit and non-transit related purposes that comply with regional
transportations plans.
6.b
Packet Pg. 95
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 6
The TDA provides two funding sources:
1.Local Transportation Fund (LTF), which is derived from a ¼ cent of the general sales
tax collected statewide.
2.State Transit Assistance fund (STA), which is derived from the statewide sales tax on
gasoline and diesel fuel.
SECTION 7.CHIEF EXECUTIVE OFFICER.
The Chief Executive Officer of Omnitrans shall serve at the pleasure of and upon the
terms prescribed by the Board of Directors.
The Chief Executive Officer shall be responsible for carrying out the policy and
directives of the Board of Directors. The duties of the Chief Executive Officer shall include:
1.The preparation and submission to the Board of Directors of the annual operating and
capital improvement budgets;
2.The appointment, assignment, direction, supervision, and subject to the personnel rules
adopted by the Board of Directors, the discipline or removal of Omnitrans employees;
3.Advising the Board of Directors concerning all matters relating to the operation of
Omnitrans and the various programs of work, promotion and expansion;
4.Providing periodic financial reports covering Omnitrans and its operations in the manner
and at the times determined by the Board of Directors; and
5.Approving for payment, under the procedure adopted by the Board of Directors, all valid
demands against Omnitrans.
SECTION 8.TREASURER.
The Treasurer of the Authority shall receive, have custody of, and disburse Authority
funds pursuant to the accounting procedures developed by the Authority Board in conformance with
Government Accounting Standards, and shall make disbursements required by this Agreement to carry
out any of the provisions or purposes of this Agreement.
6.b
Packet Pg. 96
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 7
SECTION 9.CONTROLLER.
The Director of Finance, as Controller,shall issue checks to pay demands against
Omnitrans,which have been approved by the Chief Executive Officer. He shall be responsible on his
official bond for his approval for the disbursement of Omnitrans money.
The Controller shall keep and maintain records and books of accounts on the basis of
the uniform classification of accounts adopted by the State Controller. The books of accounts shall
include records of assets and liabilities.
There shall be strict accountability of all funds by the Controller. All revenues and
expenditures shall be reported by the Controller to the Board of Directors on a quarterly basis, unless
otherwise required by the Board of Directors.
Books and records of the Authority shall be open to inspection at all times during
normal business hours by any representative of a member of the Board of Directors, or by any
accountant or other person authorized by a member of the Board of Directors to inspect said books or
records.
SECTION 10.BUDGET AND ACCOUNTING.
The Chief Executive Officer shall prepare and submit to the Board of Directors in
sufficient time for revision and adoption prior to July 1 of each year, the annual budget of the
Authority for the next succeeding Fiscal Year.
All expenditures of the Authority shall be within the approved annual budget and in
accordance with the bylaws of the Authority and all applicable rules, policies, and procedures adopted
by the Board of Directors. No expenditures in excess of those budgeted shall be made without the
approval of the Board of Directors.
The books of account and other financial records of the Authority shall be audited
annually,or biennially if so authorized by the Board of Directors, by an independent certified public
accountant and any cost of the audit shall be paid by the Authority. The minimum requirements shall
be those prescribed by the State Controller under California Government Code Section 26909 and in
conformance with generally accepted auditing standards. The annual audit, or biennial as the case
may be, shall be submitted to the Board of Directors when completed.
6.b
Packet Pg. 97
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 8
SECTION 11.PARTIES’ LIABILITY.
Each party to this Agreement, whether individually or collectively, does not assume,
nor shall a party be deemed to assume, liability for:
(1)Any act of Omnitrans or for any act of Omnitrans agents or employees;
(2)The payment of wages, benefits, or other compensation of officers, agents or
employees of Omnitrans; or
(3)The payment of workmen’s compensation or indemnity to agents or employees
of Omnitrans for injury or illness arising out of performance of this Agreement.
Indemnity by Authority: Provided that a party has acted in good faith and in
accordance with this Agreement, the Authority shall defend, indemnify and hold such party
free and harmless from any loss, liability or damage incurred or suffered by such party by
reason of litigation arising from or as a result of any of the following: the party’s participation
in the Authority, or any other act performed or to be performed by the party pursuant to this
Agreement, provided, however, that such indemnification or agreement to hold harmless
pursuant to this Section shall be recoverable only out of Authority assets (including insurance
proceeds) and not from other parties to this Agreement.
Risk Management and Insurance: The Authority shall employ the principles of sound
risk management in its operations. Risks shall be identified, evaluated, and treated in a manner
that protects the Authority and each party to this Agreement. The Authority shall acquire and
maintain throughout the term of this Agreement insurance in the amounts and types necessary
and sufficient to protect the interest of the Authority and each party to this Agreement. Unless
otherwise agreed upon by the Board of Directors, each party hereto shall be named as an
additional insured on the Authority’s liability coverage.
SECTION 12.ASSIGNABILITY.
With the unanimous approval of, and upon the terms agreed upon by the parties hereto,
all or any of the rights and property subject to this Agreement may be assigned to facilitate, under the
direction of another, the purpose of this Agreement, provided, however, no right or property of
Omnitrans shall be assigned without compliance with all conditions imposed by any State or Federal
entity from whom Omnitrans has procured financial assistance.
6.b
Packet Pg. 98
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 9
SECTION 13.ADDITIONAL PARTIES.
Any general purpose local public jurisdiction may join Omnitrans. Any such
jurisdiction so joining shall become a member subject to:
(1)Approval of the Board of Directors;
(2)Execution of this Joint Powers Agreement.
Any such agency meeting the above conditions shall be entitled to appropriate
representation on the Board of Directors as provided in Section 3.
SECTION 14.TERM.
This original Agreement become effective on March 3, 1976,and this Amended and
Restated Agreement shall become effective on , and shall continue in force until
terminated by mutual agreement of the parties.
SECTION 15.WITHDRAWAL OF PARTY.
Any party may withdraw from this Agreement as of the first day of July of any year
following six (6) months’notice to the other parties by resolution of intent to withdraw adopted by the
legislative body of the party. A withdrawing party shall be compensated for its total capital asset
value contributed less appreciation, by return of capital assets and/or cash payment, over a period not
to exceed five (5) years, the method to be determined by the Board of Directors.
SECTION 16.DISSOLUTION PROCEDURES.
A.General Provision.
If this Agreement is terminated, assigned, or transferred in whole or in part,
except as provided in subsection B.,all assets owned by Omnitrans shall be distributed
to the parties. Distribution to each party shall be made in the same proportion as that
reflected in the parties’ accumulated capital contribution accounts as shown in the
Controller’s books of accounts. Cash may be distributed in lieu of property or
equipment.
If the parties cannot agree as to the valuation of property or to the manner of its
distribution, the distribution or valuation shall be made by a panel of three (3) referees.
One (1) referee shall be appointed by the objecting entity(ies) and one (1) referee shall
6.b
Packet Pg. 99
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 10
be selected and appointed by the Board of Directors, and those referees shall appoint a
neutral referee.
This Agreement shall not terminate until all property has been distributed in
accordance with this provision; and the winding up and property distribution hereunder
shall be effected in the manner calculated to cause the least disruption to existing public
transportation service.
B.In the event that Omnitrans opts to dissolve for purposes of changing its governance
structure, all assets and liabilities will transfer to the successor agency.
SECTION 17.PARTIAL INVALIDITY.
If any one or more of the terms, provisions, promises, covenants, or conditions of this
Agreement shall to any extent be adjudged invalid, unenforceable, void, or voidable for any reason
whatsoever by a Court of competent jurisdiction, each and all of the remaining terms, provisions,
promises, covenants, and conditions of this Agreement shall not be affected thereby, and shall be valid
and enforceable to the fullest extent permitted by law.
SECTION 18. SUCCESSORS.
This Agreement shall be binding upon and inure to the benefit of the successors of the
parties.
SECTION 19: MULTIPLE COUNTERPARTS.
This Agreement may be executed in multiple counterparts and a copy may be used as
an original.
6.b
Packet Pg. 100
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 11
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed and attested by their proper officers thereunto duly authorized, and their official seals to be
hereto affixed, as of the day and year first above written.
Dated:____________________________COUNTY OF SAN BERNARDINO
ATTEST:
__________________________________________________________________________
Clerk of the Board Laura Welch Chairman, Board of Supervisors James Ramos
Dated:____________________________CITY OF CHINO
ATTEST:
__________________________________________________________________________
City Clerk Angela Robles Mayor Dennis R.Yates
Dated:____________________________CITY OF CHINO HILLS
ATTEST:
__________________________________________________________________________
City Clerk Cheryl Balz Mayor Cynthia Moran
Dated:____________________________CITY OF COLTON
ATTEST:
__________________________________________________________________________
City Clerk Carolina R. Padilla Mayor Richard A. DeLaRosa
Dated:____________________________CITY OF FONTANA
ATTEST:
__________________________________________________________________________
City Clerk Tonia Lewis Mayor Aquanetta Warren
6.b
Packet Pg. 101
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 12
Dated:CITY OF GRAND TERRACE
ATTEST:
__________________________________________________________________________
City Clerk Pat Jacquez-Nares Mayor Darcy McNaboe
Dated:____________________________CITY OF HIGHLAND
ATTEST:
__________________________________________________________________________
City Clerk Betty Hughes Mayor Larry McCallon
Dated:____________________________CITY OF LOMA LINDA
ATTEST:
__________________________________________________________________________
City Clerk Pamela Byrnes-O’Camb Mayor Rhodes Rigsby
Dated:____________________________CITY OF MONTCLAIR
ATTEST:
__________________________________________________________________________
Deputy City Clerk Andrea M. Phillips Mayor Paul M. Eaton
Dated:____________________________CITY OF ONTARIO
ATTEST:
__________________________________________________________________________
City Clerk Mary E. Wirtes Mayor Paul S.Leon
Dated:____________________________CITY OF RANCHO CUCAMONGA
ATTEST:
__________________________________________________________________________
City Clerk Janice C. Reynolds Mayor L. Dennis Michael
6.b
Packet Pg. 102
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 13
Dated:____________________________CITY OF REDLANDS
ATTEST:
__________________________________________________________________________
City Clerk Sam Irwin Mayor Paul W. Foster
Dated:____________________________CITY OF RIALTO
ATTEST:
__________________________________________________________________________
City Clerk Barbara A. McGee Mayor Deborah Robertson
Dated:____________________________CITY OF SAN BERNARDINO
ATTEST:
_______________________________________
City Clerk Georgeann Hanna Mayor R. Carey Davis
Dated:____________________________CITY OF UPLAND
ATTEST:
_______________________________________
Deputy City Clerk Debbi Covington Mayor Ray Musser
6.b
Packet Pg. 103
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
Omnitrans-Joint Powers Agreement-Amended & Restated 14
Dated:____________________________CITY OF YUCAIPA
ATTEST:
__________________________________________________________________________
City Clerk Jennifer Shankland Mayor Dennis Hoyt
6.b
Packet Pg. 104
At
t
a
c
h
m
e
n
t
:
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
P
A
-
C
l
e
a
n
C
o
p
y
(
1
8
6
6
:
O
m
n
i
t
r
a
n
s
P
r
o
p
o
s
e
d
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
J
o
i
n
t
P
o
w
e
r
s
A
g
r
e
e
m
e
n
t
)
AGENDA REPORT
MEETING DATE: March 8, 2016 Council Item
TITLE: Fiscal Year 2015-2016 Second Quarter Financial Report
PRESENTED BY: Cynthia Fortune, Finance Director
RECOMMENDATION: Receive and file the Second Quarter Financial Report for the
period ending December 31, 2015.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The Finance Department has developed a Monthly Financial Report (MFR), which are
submitted to City Council each month. Beginning in FY2015-16, Finance will be
submitting Quarterly Financial Reports in-lieu of the monthly financial reports at the end
of each quarter: as follows:
1. 1st Quarter Financial Report – for the quarter end September 30, 2015;
2. 2nd Quarter Financial Report (Mid-Year Review) – for the quarter end December
31, 2015;
3. 3rd Quarter Financial Report – for the quarter end March 31, 2015; and
4. 4th Quarter Financial Report (Year-End) – for the quarter end June 30, 2016.
The purpose of these reports is to provide City Council with the following:
1. Budget-to-actual results for each month or quarter throughout the year (to identify
actual revenues received and expenditures incurred, for the current fiscal year
and compare them to the Approved Budget and fiscal year-to-date (YTD)
expected amounts;
2. Projections for year-end (will include causes/reasons for the variances and
recommendations to address these variances if any); and
3. Proposed budget adjustments or appropriations for consideration to enhance the
City’s operations to continue to accomplish the City’s mission and goals as set
forth in the 2030 Vision.
DISCUSSION:
7
Packet Pg. 105
FY2015-16 2nd Quarter Financial Report
Revenues
The City’s General Fund revenue receipts of $986,053 through December are slightly
below the expected amount of $1,003,017, reflecting a deficit of $16,965. This is mainly
due to the decrease in sales tax as a result of Essco being bought out by One Source.
Expenditures
General Fund expenditures of $2,097,939 are below the expected amount of
$2,276,320 reflecting a positive variance of $178,382.
Table 1
General Fund Revenue & Expense as of December 31, 2015
Revenue
Approved
Budget
December
YTD
Expected
Receipts
December
YTD
Actuals
Positive
(Negative)
Variance
REVENUES
Property Tax $1,551,518 $195,287 $200,101 $4,813
Residual Receipts -
RPTTF 860,077 0 0 0
Franchise Fees 495,000 109,527 109,655 128
Licenses, Fees & Permits 308,300 88,964 81,442 (7,522)
Sales Tax 900,000 228,564 193,630 (34,934)
Intergovernmental
Revenue/Grants 5,000 4,583 4,984 401
Charges for Services 104,000 39,532 38,552 (980)
Fines & Forfeitures 36,800 20,308 29,197 8,889
Miscellaneous 5,000 5,000 17,852 12,852
Use of Money & Property 22,840 11,251 10,640 (611)
Waste Water Receipts 300,000 300,000 300,000 0
$4,588,535 $1,003,017 $986,053 $(16,965)
EXPENDITURES BY CATEGORY
Salaries $791,430
$357,653 $296,029 $61,624
Benefits 295,873 159,962 139,788 20,174
Professional/Contractual
Services 3,213,733 1,576,319 1,478,723 97,595
Materials & Supplies 182,202 78,688 83,654 (4,966)
Lease of
Facility/Equipment 4,400 1,847 2,789 (942)
7
Packet Pg. 106
Equipment 0 0 0 0
Capital Projects 0 0 0 0
Utilities 132,400 63,476 64,650 (1,174)
Debt Service 257,800 128,560 127,424 1,137
Overhead Cost Allocation (281,735) (140,913) (140,868) (45)
Transfers Out 381,500 50,728 45,750 4,978
$4,977,603 $2,276,320 $2,097,939 $178,382
NET (SURPLUS OR
DEFICIT ($389,068) ($1,273,303) ($1,111,886) ($195,346)
FISCAL IMPACT:
Staff will be returning to City Council to provide the January Monthly Financial Report
which will include the following:
1. Mid-year Review with any requests for adjustments or appropriations for the
remainder of the fiscal year if necessary; and
2. Year-end Projections for FY2015-16.
Staff provided a comprehensive Financial Status Report for the Child Care Services
Fund and will be returning 60 days after the comprehensive report to provide a status to
City Council.
RECOMMENDATION:
Staff is recommending that City Council receive and file the 2nd Quarter Financial report.
ATTACHMENTS:
Monthly Financial Report September 2015 (PDF)
APPROVALS:
Cynthia Fortune Completed 02/29/2016 7:58 PM
Finance Completed 02/29/2016 7:58 PM
City Attorney Completed 03/01/2016 7:39 AM
City Manager Completed 03/02/2016 8:53 AM
City Council Pending 03/08/2016 6:00 PM
7
Packet Pg. 107
This page left intentionally blank.
City of Grand Terrace
2nd Quarter Financial Report
For the Period Ending
December 31, 2015
7.a
Packet Pg. 108
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
Table of Contents
GENERAL FUND
Revenue Summaries
Revenue Assumptions ........................................................................................... 4
Revenue Monthly Financial Detail ......................................................................... 5
Revenue Monthly History:
Property Tax ................................................................................................... 6
Sales Tax ........................................................................................................ 7
Licenses, Permits & Fees ............................................................................... 8
Franchise Fees ............................................................................................... 9
Expenditure Summaries
Expenditure Assumptions ...................................................................................... 12
Expenditure Monthly Financial Detail by Department ............................................ 13
Expenditure Monthly History by Department:
General Government Departments ................................................................. 14
Community Development ................................................................................ 15
Finance ........................................................................................................... 16
Public Safety ................................................................................................... 17
Expenditure Monthly Financial Detail by Category ................................................ 20
Expenditure Monthly History by Category:
Salaries ........................................................................................................... 21
Benefits ........................................................................................................... 22
Professional/Contractual Services .................................................................. 23
Materials & Supplies ....................................................................................... 24
CHILD CARE FUND
Revenue and Expense Summary by Category ........................................................... 26
Revenue and Expense Monthly History ...................................................................... 27
Revenue and Expense Monthly History ...................................................................... 28
7.a
Packet Pg. 109
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
GENERAL FUND REVENUE
7.a
Packet Pg. 110
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
REVENUE ASSUMPTIONS:
1. Property Tax receipts are usually received twice a year: in December
and May.
2. Residual Receipts – Redevelopment Property Tax Trust Fund (RPTTF)
receipts are received twice a year: June for the July - December period
and January for the January - June period.
3. Franchise Fee receipts are received monthly and quarterly; usually 30 -
45 days after the month or quarter end.
4. Sales Tax receipts are received monthly; the State distributes
(advances) sales tax revenues usually 60 days after the close of the
month; then has a quarterly “true-up.”
5. Waste Water receipts are received annually, usually at the first month
of the fiscal year.
6. All other receipts are based on historical receipt pattern.
7.a
Packet Pg. 111
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
REVENUES
Revenue
Approved
Budget
December
YTD
Expected
Receipts
Dec.
YTD
%
Approved
Budget
December
YTD
Actuals
Dec.
YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
Tax Property Tax 1,551,518 195,287 12.6%200,101 12.9%4,813
TTF Residual Receipts - RPTTF 860,077 0 0.0%0 0.0%0
ees Franchise Fees 495,000 109,527 22.1%109,655 22.2%128
mits Licenses, Fees & Permits 308,300 88,964 28.9%81,442 26.4%(7,522)1
Tax Sales Tax 900,000 228,564 25.4%193,630 21.5%(34,934)2
nts Intergovernmental Revenue/Grants 5,000 4,583 91.7%4,984 99.7%401
ces Charges for Services 104,000 39,532 38.0%38,552 37.1%(980)
res Fines & Forfeitures 36,800 20,308 55.2%29,197 79.3%8,889 3
ous Miscellaneous 5,000 5,000 100.0%17,852 357.0%12,852 4
erty Use of Money & Property 22,840 11,251 49.3%10,640 46.6%(611)
pts Waste Water Receipts 300,000 300,000 100.0%300,000 100.0%0
4,588,535 1,003,017 21.9%986,053 21.5%(16,965)
1
2
3
4
Increase in fines & forfeitures are due to increased code enforcement activities.
Increase in miscellaneous revenue is due to the reimbursement receipt of state mandated claims (SB90) submitted to the State
Controller's Office prior to 2004.
City of Grand Terrace
FY 2015-16 General Fund Monthly Financial Report
For the Period Ending December 31, 2015
Decrease in Licenses, Fees & Permits due to a reduction in construction permits received and processed during the period from
July 2015 to December 2015.
The City's sales tax consultant (HdL) is projecting sales tax to be $50,000 less than originally budgeted; the sales tax allocations
received to-date reflect this decrease.
7.a
Packet Pg. 112
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
MONTHLY REVENUE - Property Tax (2015-16 vs. 2014-15)
$0
$0
$0
$4,793
$43,254
$15,393
$662,686
$4,883
$56,152
$31,628
$104,675
$591,726
$0
$0
$19,750
$2,686
$43,792
$133,872
$0
$0
$0
$0
$0
$0
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 2014-15
1,515,190
200,100
195,287
- 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 113
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
MONTHLY REVENUE - Sales Tax (2015-16 vs. 2014-15)
$0
$0
$42,941
$55,400
$73,900
$0
$154,048
$60,300
$46,232
$42,800
$57,100
$230,431
$0
$0
$29,595
$42,500
$56,500
$65,035
$0
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 2014-15
$763,152
$193,630
$228,564
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 114
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
MONTHLY REVENUE - Licenses, Permits & Fees (2015-16 vs. 2014-15)
$17,915
$7,615
$40,326
$22,020
$8,568
$11,489
$15,340
$64,060
$46,641
$29,548
$17,176
$25,178
$17,097
$10,453
$15,994
$13,004
$16,329
$8,565
$0
$0
$0
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 2014-15
$305,876
$81,442
$88,964
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 115
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
MONTHLY REVENUE - Franchise Fees (2015-16 vs. 2014-15)
$0
$0
$41,514
$23,181
$29,344
$14,162
$24,665
$43,954
$25,937
$156,812
$55,341
$84,917
$0
$0
$26,663
$11,962
$71,031
$0
$0
$0
$0
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 2014-15
$499,827
$109,656
$109,527
- 100,000 200,000 300,000 400,000 500,000 600,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 116
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
This page left intentionally blank.
7.a
Packet Pg. 117
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
GENERAL FUND EXPENDITURE
BY DEPARTMENT
7.a
Packet Pg. 118
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
EXPENDITURE ASSUMPTIONS:
1. Expenditure appropriations are divided into 12 monthly allocations, with
adjustments made for payroll periods, the timing of debt service
payments, and certain quarterly allocations.
2. Sections/Cost Centers are rolled into each Department as follows:
a. CITY COUNCIL
b. CITY MANAGER
i. City Manager
ii. Senior Citizens Program
iii. Emergency Operations
c. CITY CLERK
i. City Clerk
ii. Historical & Cultural Commission
iii. Information Technology
d. CITY ATTORNEY
e. FINANCE
f. PUBLIC SAFETY
g. NON-DEPARTMENTAL
i. Non-Departmental
ii. Overhead Cost Allocation
h. COMMUNITY DEVELOPMENT
i. Building & Safety
ii. Public Works iii. Rental Inspection Program
iv. Enforcement Program
v. Facilities Maintenance
vi. Community Development
vii. Parks Maintenance
viii. Storm Drain Maintenance
ix. National Pollutant Discharge Elimination System (NPDES)
x. Planning Commission
7.a
Packet Pg. 119
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
City of Grand Terrace
FY 2015-16 General Fund Monthly Financial Report
For the Period Ending December 31, 2015
EXPENDITURES BY DEPARTMENT
Department
Approved
Budget
December
YTD
Projected
Expenditures
Dec.YTD
%
Approved
Budget
December
YTD
Actuals
Dec.YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
City Council 60,877 31,972 52.5%27,905 45.8%4,068
City Manager 511,669 258,764 50.6%160,490 31.4%98,274 1
City Attorney 64,000 26,003 40.6%20,687 32.3%5,316
City Clerk 218,398 92,273 42.2%89,287 40.9%2,986
Community Development 1,249,409 614,840 49.2%545,486 43.7%69,354 2
Finance 501,035 234,839 46.9%234,890 46.9%(51)
Public Safety 1,676,200 812,466 48.5%812,401 48.5%65
Non-Departmental 696,015 205,163 29.5%206,794 29.7%(1,631)
4,977,603 2,276,320 45.7%2,097,939 42.1%178,382
1
2
Savings show as a result of additional appropriations approved by City Council during the First Quarter report which included additional
funding for public safety, cameras, weekend code enforcement, tree trimming and other programs anc activities goeared towards preserving
and protecting the community.
Projected expenditures are based on last year's actuals. Payments for professional services were processed later this current year than that of
last fiscal year for the Community Development Department.
7.a
Packet Pg. 120
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
MONTHLY EXPENDITURE - General Government (2015-16 vs 2014-15)
$30,669
$66,646
$45,756
$51,394
$45,032
$1,182
$65,559
$58,780
$43,082
$53,826
$34,057
$117,018
$51,549
$68,684
$52,345
$40,303
$41,143
$44,346
$0
$0
$0
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$613,001
$298,370
$409,012
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 121
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
MONTHLY EXPENDITURE - Community Development Dept (2015-16 vs 2014-15)
$50,215
$75,247
$63,027
$103,646
$56,463
$68,632
$89,347
$66,396
$97,799
$98,386
$85,470
$195,345
$59,463
$115,360
$111,153
$71,845
$76,063
$111,601
$0
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$1,049,973
$545,485
$614,840
- 200,000 400,000 600,000 800,000 1,000,000 1,200,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 122
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
MONTHLY EXPENDITURE - Finance (2015-16 vs 2014-15)
$8,368
$24,457
$35,837
$62,204
$49,272
$31,714
$68,273
$30,082
$6,230
$73,270
$34,660
$84,778
$11,091
$34,549
$44,603
$31,948
$45,276
$67,424
$0
$0
$0
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$509,145
$234,891
$234,839
- 100,000 200,000 300,000 400,000 500,000 600,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 123
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
MONTHYL EXPENDITURE - Public Safety (2015-16 vs 2014-15)
$272,465
$0
$125,622
$125,622
$11,841
$0
$376,866
$125,622
$136,806
$272,716
$1,000
$137,037
$145,553
$132,057
$126,243
$132,057
$144,433
$132,057
$0
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals
2014-15 Actuals
1,585,597
812,400
812,466
100,000 300,000 500,000 700,000 900,000 1,100,000 1,300,000 1,500,000 1,700,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 124
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
This page left intentionally blank.
7.a
Packet Pg. 125
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
GENERAL FUND EXPENDITURE
BY CATEGORY
7.a
Packet Pg. 126
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
City of Grand Terrace
FY 2015-16 General Fund Monthly Financial Report
For the Period Ending December 31, 2015
EXPENDITURES BY CATEGORY
Expenditure
Approved
Budget
December
YTD
Expected
Expenditures
Dec.
YTD
%
Approved
Budget
December
YTD
Actuals
Dec.
YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
Salaries 791,430 357,653 45.2%296,029 37.4%61,624 1
Benefits 295,873 159,962 54.1%139,788 47.2%20,174 2
Professional/Contractual Services 3,213,733 1,576,319 49.0%1,478,723 46.0%97,595 3
Materials & Supplies 182,202 78,688 43.2%83,654 45.9%(4,966)
Lease of Facility/Equipment 4,400 1,847 42.0%2,789 63.4%(942)
Equipment 0 0 0 0
Capital Projects 0 0 0 0
Utilities 132,400 63,476 47.9%64,650 48.8%(1,174)
Debt Service 257,800 128,560 49.9%127,424 49.4%1,137
Overhead Cost Allocation (281,735)(140,913)50.0%(140,868)50.0%(45)
Transfers Out 381,500 50,728 13.3%45,750 12.0%4,978
4,977,603 2,276,320 45.7%2,097,939 42.1%178,382
1
2
3 Projected expenditures are based on last year's actuals. Payments for professional services were processed later this current year than that of
last fiscal year.
Projected expenditures are based on last year's actuals. Payments for professional services were processed later this current year than that of
last fiscal year.
Savings show as a result of additional appropriations approved by City Council during the First Quarter report which included additional
funding for public safety, cameras, weekend code enforcement, tree trimming and other programs anc activities goeared towards preserving
and protecting the community.
7.a
Packet Pg. 127
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
MONTHLY EXPENDITURE - Salaries (2015-16 vs. 2014-15)
$31,794
$80,465
$47,975
$50,644
$48,890
$12,434
$77,909
$52,637
$50,350
$51,656
$52,455
$91,028
$55,881
$51,814
$52,468
$49,353
$44,587
$41,926
$0
$0
$0
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$648,238
$296,029
$357,653
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 128
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
EXPENDITURE - Benefits
$11,880
$15,936
$21,058
$17,053
$14,517
$20,265
$33,861
$26,013
$30,033
$24,495
$22,607
$207,304
$26,333
$16,766
$33,942
$15,837
$18,974
$27,935
$0
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$445,021
$139,788
$159,962
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 129
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
EXPENDITURE - Professional/Contractual Services
$317,366
$37,827
$258,492
$260,929
$109,616
$98,305
$484,303
$182,753
$209,683
$411,208
$85,763
$400,951
$167,195
$258,228
$294,350
$211,637
$226,205
$321,109
$0
$0
$0
$0
$0
$0
- 100,000 200,000 300,000 400,000 500,000 600,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
2,857,196
1,478,723
1,576,319
100,000 600,000 1,100,000 1,600,000 2,100,000 2,600,000 3,100,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 130
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
EXPENDITURE - Materials & Supplies
$6,167
$10,079
$7,104
$8,809
$16,802
$5,169
$6,766
$18,069
$17,502
$20,328
$3,911
$58,659
$21,178
$18,516
$5,164
$4,919
$23,089
$10,789
$0
$0
$0
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$179,366
$83,654
$78,688
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 131
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
CHILD CARE FUND
REVENUE AND EXPENDITURE
7.a
Packet Pg. 132
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
REVENUES
Approved
Budget
December
YTD
Expected
Receipts
Dec.
YTD
%
Approved
Budget
December
YTD
Actuals
Dec.
YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
Tiny Tot Program 80,794 36,473 45.1%31,073 38.5%(5,400)
After School Program 401,976 184,313 45.9%152,921 38.0%(31,392)1
Pre-School Program 724,839 326,955 45.1%263,615 36.4%(63,340)1
Nutrition Program Grant 30,000 6,900 23.0%9,930 33.1%3,030
1,237,609 554,641 44.8%457,540 37.0%(97,101)
1
EXPENDITURES
Approved
Budget
December
YTD
Projected
Expenditures
Dec.
YTD
%
Approved
Budget
December
YTD
Actuals
Dec.
YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
Salaries 601,990 289,996 48.2%270,683 45.0%19,313 1
Benefits 265,394 122,108 46.0%93,993 35.4%28,115 2
Professional/Contractual Services 29,600 10,647 36.0%8,969 30.3%1,678
Materials & Supplies 83,400 40,244 48.3%33,217 39.8%7,027
Lease of Facility/Equipment 4,000 4,000 100.0%120 3.0%3,880
Equipment 400 167 41.7%0 0.0%167
Capital Projects 11,400 6,394 56.1%3,004 26.4%3,390
Utilities 16,000 7,921 49.5%12,907 80.7%(4,985)
Overhead Cost Allocation 198,800 99,400 50.0%99,400 50.0%0
1,210,984 580,877 48.0%522,292 43.1%58,585
1
City of Grand Terrace
FY 2014-15 Child Care Fund Monthly Financial Report
For the Period Ending December 31, 2015
Due to the reduction in the number of children enrolled, Child Care has not hire substitute teachers resulting in some salary savings.
Child Care enrollment has declined during the last few months due to several families relocating & some parents losing their jobs;
however, the Department has been able to recruit new attendees within the last few weeks.
7.a
Packet Pg. 133
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
MONTHLY REVENUE - Child Care (2015-16 vs 2014-15)
$61,872
$101,770
$94,221
$96,879
$82,320
$79,587
$72,047
$117,118
$98,082
$80,620
$100,083
$135,072
$54,764
$83,420
$92,401
$84,033
$73,395
$69,526
$0
$0
$0
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$1,116,708
$457,540
$554,641
- 200,000 400,000 600,000 800,000 1,000,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 134
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
MONTHLY EXPENDITURE - Child Care (2015-16 vs 2014-15)
$47,471
$94,829
$123,450
$71,732
$63,878
$120,464
$100,169
$67,346
$125,609
$72,350
$68,032
$193,411
$68,044
$66,357
$132,215
$65,844
$64,902
$124,930
$0
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$1,270,297
$522,292
$580,877
- 200,000 400,000 600,000 800,000 1,000,000 1,200,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
7.a
Packet Pg. 135
At
t
a
c
h
m
e
n
t
:
M
o
n
t
h
l
y
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
S
e
p
t
e
m
b
e
r
2
0
1
5
(
1
8
6
9
:
F
Y
2
0
1
5
-
1
6
2
N
D
Q
u
a
r
t
e
r
F
i
n
a
n
c
i
a
l
R
e
p
o
r
t
)
AGENDA REPORT
MEETING DATE: March 8, 2016 Council Item
TITLE: Treasurer's Report as of December 31, 2015
PRESENTED BY: Cynthia Fortune, Finance Director
RECOMMENDATION: Receive and file the Treasurer's Report for the period
ending December 31, 2015.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The Treasurer’s Report of funds held as cash or invested by the City and the Successor
Agency to the Community Redevelopment Agency should be presented to the
governing body periodically.
DISCUSSION:
The purpose of the Treasurer’s Report is to provide the governing body with the
following information:
Current cash position of the City and Successor Agency.
Identify where all cash is held and, if invested, provide information regarding the
Book Value, PAR Value, Market Value, yield, and maturity:
Book Value is the value of an asset as it is listed in the City’s balance
sheet or statement of financial position. The book value of the City’s cash
is the amount listed in the City’s bank statement as of December 31, 2015
and recorded in the City’s financial system.
PAR value or face value is the value listed on an invested stock or bond.
Had the City invested the cash in stocks or bonds, the PAR value would
be the current value of the stocks or bonds.
Market value of an investment is the amount that someone will pay for it
now, or the sale price. The investment value calculates what the
investment will earn and likely will be worth in the future. Had the City
invested the cash in stocks or bonds, the investment would have both a
PAR value and a Market value.
Yield describes the amount in cash (in percentage terms) in the form of
interest or dividends received from an investment in stocks or bonds.
8
Packet Pg. 136
Maturity or maturity date refers to the payment date of a financial
instrument (stock, bond, certificate of deposit (CD) at which point
the principal (and all remaining interest) is due to be paid.
The attached Treasurer’s Report as of December 31st indicates book, PAR
and market value of total cash and investments.
Show that there are sufficient cash resources to make economic commitments for
the next six months. One way the governing body can monitor the fiscal condition
of the City and the Successor Agency is to review the cash position. Common
benchmarks to do this is to compare the current quarter to the prior quarter and
the current quarter to the same quarter in the prior fiscal year. For the Treasurer’s
Report of December 31, 2015, the quarter summary would be compared to
September 30, 2015 and the annual summary would be compared to December
31, 2014. Information on the benefits of these two cash reporting comparison
periods is provided below:
Quarterly change in cash position: Compares the cash position at the end
of a quarter to the end of the prior quarter. The cyclical nature of
revenues to the City and the Successor Agency versus the relatively
constant nature of expenditures is shown in a quarterly comparison. An
example of this would be property tax revenue of which the majority is
received in December and May versus monthly labor and utility costs.
Generally, the cash position tends to decrease in the first and second
quarter of a fiscal year and to increase in the third and fourth quarters.
One-time revenues such as bond proceeds may also be easier to highlight
first in a quarterly change report.
CHANGE IN TREASURY POSITION
Fiscal Year-to-Date Compared to Previous Quarter
Table 1
Description Sept 30 2015 Dec 31 2015 $Change % Chg
Total Cash and
Investments $ 25,466,542 $ 24,911,779 $ (554,763) -2.2%
Funds with Fiscal
Agent 1,757,913 1,758,000 87 0.0%
Total $ 27,224,455 $ 26,669,779 $ (554,676) -2.0%
As shown in the Table 1 above, the Cash & Investments Report indicates
total cash and investments of $29,669,779 including funds with fiscal
8
Packet Pg. 137
agent at December 31, 2015. This represents a decrease of $554,676 in
cash and investments over the previous quarter. The decrease between
the two quarters is due to the following:
The total revenue increase between the 1st and 2nd quarters of the
fiscal year amounted to $2.5m while the total expenditure increase
amounted to $3m. This resulted in the use of cash of approximately
$500k. Revenues, particularly the General fund, are normally
received during the 2nd half of the fiscal year; and
The largest expenditure recorded in the 2nd quarter of the fiscal
year is the disbursement to Stater Brothers amounting to $186,139
in December 2015 in accordance with the signed development
agreement with Stater Bros.
CHANGE IN TREASURY POSITION
Fiscal Year-to-Date Compared to Previous Year (Same Quarter)
Table 2
Description Dec 31 2014 Dec 31 2015 $Change % Chg
Total Cash and
Investments $ 26,036,217 $ 24,911,779 $ (1,124,438) -4.3%
Funds with Fiscal
Agent 1,758,337 1,758,000 (337) 0.0%
Total $ 27,794,554 $ 26,669,779 $ (1,124,775) -4.0%
As shown in Table 2, the current cash position compared to a year ago on
December 31, 2014, shows a decrease $1,124,775. This decrease was
mainly due to use of Successor Agency reserves in FY2014-15. As
presented to the Successor Agency over the past three (3) years, the
Agency normally requests funding from the Redevelopment Property Tax
Trust Fund (RPTTF) to fund enforceable obligations; however, in FY2014-
15, ROPS 14-15B was funded by Successor Agency reserves instead of
an RPTTF allocation.
Cash Balance by Fund
The attached Treasurer’s Report at December 31, 2015 shows that 74% of the total
cash and investments ($19,746,919) are Successor Agency funds, while the remaining
26% or $6,922,860 are City funds. City funds include the General Fund, Child Care
Fund and other Special Revenue funds such as the Gas Tax Fund and the Measure “I”
Fund.
8
Packet Pg. 138
Below is the list of cash balances by Fund:
CASH BALANCE BY FUND
June 30, 2015
Table 3
CITY FUNDS
Fund No. Fund Description Cash Balances
09 CHILD CARE CENTER FUND $ (198,915)
10 GENERAL FUND 1,597,916
11 STREET FUND 1,302,962
12 STORM DRAIN FUND 90,970
13 PARK FUND 303,526
14 SLESF (AB3229 COPS) 13,693
15 AIR QUALITY IMPROVEMENT FUND 49,679
16 GAS TAX FUND 441,425
17 TRAFFIC SAFETY FUND 65,794
19 FACILITIES FUND 224,288
20 MEASURE "I" FUND 594,926
21 WASTE WATER DISPOSAL FUND 1,413,004
22 CDBG 1,946
23 REFUNDABLE DEPOSITS TRUST FUND 344,541
25 SPRING MOUNTAIN RANCH 194,830
26 LNDSCP & LGTG ASSESSMENT DIST 8,617
46 CAPITAL IMPROVEMENTS - STREETS 31,684
47 CAP.PRJ. BARTON/COLTON BRIDGE 2,333
48 CAPITAL PROJECTS FUND (325,668)
52 HOUSING AUTHORITY 32,417
61 COMMUNITY BENEFITS FUND 23,650
64 PUBLIC SAFETY FUND 290,000
66 CAL RECYCLE GRANT 5,001
70 EQUIPMENT REPLACEMENT RESERVE FUND 414,240
TOTAL CITY FUNDS $ 6,922,860
SUCCESSOR AGENCY
FUNDS
Fund No. Fund Description Cash Balances
31 S/A RDA OBLIGATION RETIREMENT FUND $ 95,459
32 S/A CAPITAL PROJECTS FUND 11,548
36 2011 TABS A & B BOND PROCEEDS 17,881,912
TOTAL CITY FUNDS $ 17,988,919
GRAND TOTAL $ 24,911,779
8
Packet Pg. 139
The attached Treasurer’s Report also shows that the City of Grand Terrace has the
ability to meet its expenditure requirements for the next six months and sufficient funds
are available to meet its operating needs.
As stated earlier in the report, the cash balances shown above are as of a certain date
in time, specifically, December 31, 2015.
FISCAL IMPACT:
The purpose of the Treasurer’s Report is to provide information regarding the current
cash and investment position of the City and the Successor Agency to the Community
Redevelopment Agency. There is no financial impact from approving the report.
ATTACHMENTS:
Treasurer's Report_ 12.31.2015 (XLSX)
APPROVALS:
Finance Completed 02/29/2016 7:12 PM
Cynthia Fortune Completed 02/29/2016 7:12 PM
City Attorney Completed 03/01/2016 2:14 PM
City Manager Completed 03/02/2016 8:53 AM
City Council Pending 03/08/2016 6:00 PM
8
Packet Pg. 140
This page left intentionally blank.
City
Successor
Agency Total PAR Market Yield Maturity
California Asset Management Program (CAMP)3,891,139 - 3,891,139 3,891,139 3,894,641 0.090%N/A
Local Agency Investment Fund (LAIF)755,064 16,513,655 17,268,719 17,268,719 17,320,352 0.299%N/A
US BANK - First American Treasury Fund 1,071,782 - 1,071,782 1,071,782 1,071,782 0.000%N/A
BBVA Compass Time Deposit - 94,000 94,000 94,000 94,095 0.101%6/8/2016
Bank of America - Savings Account 50,237 - 50,237 50,237 50,252 0.030%N/A
Bank of America - General Operating Account 1,154,638 504,722 1,659,360 1,659,360 1,659,360 0.000%N/A
Bank of America - Successor Agency Account - 876,542 876,542 876,542 876,542 0.000%N/A
TOTAL POOLED INVESTMENT PORTFOLIO 6,922,860 17,988,919 24,911,779 24,911,779 24,967,024
U.S. Bank - First American Treasury Obligations 2011A TABS - 1,281,062 1,281,062 1,281,062 1,283,624 0.020%N/A
U.S. Bank - First American Treasury Obligations 2011B TABS - 476,938 476,938 476,938 477,892 0.020%N/A
TOTAL FUNDS HELD BY FISCAL AGENT - 1,758,000 1,758,000 1,758,000 1,761,516
TOTAL CASH & INVESTMENTS 6,922,860 19,746,919 26,669,779 26,669,779 26,728,540
25.96%74.04%100.00%
CITY OF GRAND TERRACE
TREASURER'S REPORT
December 31, 2015
8.a
Packet Pg. 141
At
t
a
c
h
m
e
n
t
:
T
r
e
a
s
u
r
e
r
'
s
R
e
p
o
r
t
_
1
2
.
3
1
.
2
0
1
5
(
1
8
6
8
:
T
r
e
a
s
u
r
e
r
'
s
R
e
p
o
r
t
a
s
o
f
D
e
c
e
m
b
e
r
3
1
,
2
0
1
5
)
This page left intentionally blank.
AGENDA REPORT
MEETING DATE: March 8, 2016 Council Item
TITLE: Implementation of Video Surveillance Cameras in the Public-
Right-Of- Way and City Parks
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: 1. Approve Purchase Order for $48,562 with Security
Lines US for the purchase and installation of Video
Surveillance Cameras in the Public-Right-Of-Way
(attachment I; and;
2. Approve Purchase Order for $5,124.60 to upgrade
park cameras in Richard Rollins and Pico Park to allow them
to be remotely accessed and replace stolen cameras in Pico
Park (attachment I).
2030 VISION STATEMENT:
This staff report supports Goal #2, Maintain Public Safety, by investing in Critical
improvements to infrastructure.
BACKGROUND:
On October 27, 2015, the Council approved additional resources for increasing Public
Safety Services; one of the programs listed was the implementation of a video
surveillance system around Grand Terrace. The Council authorized $50,000 in this year
budget for the development of a video surveillance system. Staff also returned to the
Council on December 8, 2016 and received direction to:
1. Move forward with the implementation of the Video Surveillance Camera System
in the Public-Right-of-Way and;
2. Work with the Sheriff’s Department to incorporate ALPR cameras into the City’s
new surveillance video program, when additional funds become available and;
3. Work with the Sheriff’s Department to insure the video surveillance system is
accessible as part of their effort to reduce crime in Grand Terrace and;
4. Incorporate existing park cameras into the new video surveillance system; allow
recorded or live footage from park camera to be remotely accessed anytime.
DISCUSSION:
The City’s new video surveillance camera system creates a virtual fence around Grand
Terrace, capturing all vehicles entering and exiting the City (attachment II). Cameras
can be adjusted (zoom in or out) via smartphone, tablet or computer at any time. The
Sheriff’s camera expert is being consulted (Sheriff's staff person that presented
9
Packet Pg. 142
PowerPoint at December 8, 2016 meeting) on placement and lens angles for each
camera location. A small part of the City at Grand Terrace Road/Vivienda and Litton/La
Cadena will not be covered in this initial phase (attachment III).
The Sheriff's Department will have 24 hour access to the Camera system. However, the
City can also provide others access to monitor live footage or recorded data. Cameras
can be accessed via a wireless carrier or a network, the City’s cellphone provider will
provide wireless service to each camera, the data for each camera will be on a data
sharing plan, allowing the City to pool data. The annual cost for a wireless network
system is approximately $2,500. The data plan can be adjusted up or down depending
on usage (viewing and downloading video). A mesh network could be established
between the cameras and City Hall. This would allow the cameras to be connected to
the City’s network and unlimited viewing can occur by anyone with access to the
network (Staff, Sheriff or anyone granted access) with no monthly or annual fees. The
approximate cost to establish a City operated mesh network is $21,000 (attachment IV).
However, we are also working with Southern California Gas Company to try and access
their existing mesh network in the City of Grand Terrace. If we are able to access their
mesh network, there would be no need to use wireless or establish our own mesh
network.
Security Lines US is the sole source manufacturer and distributor of the Pod plug play
camera system. There are other cameras on the market but the Pod by Security Lines
US is the only plug and play camera product that incorporates, onboard 4TB hard drive,
infrared and Pan-Tilt-Zoom lenses and a digital recorder which can be accessed
remotely (attachment V). Security Lines US provided a demonstration of the camera last
November (Barton Road and Mount Vernon). I4-PODs have four lenses and will be
placed at major intersections within the City, while I2-PODs with two lenses will be
placed on narrower streets. (attachment VI). The Cameras can also be programmed to
block out residential properties (to insure privacy).
The City currently has eight cameras in Pico and Richard Rollins Park, the cameras in
the parks cannot be remotely accessed. Over the past 6 months, several of the
cameras were vandalized or stolen, the memory and video footage was unrecoverable.
The park cameras will be updated and outfitted with a secure router to protect video
footage and allow the video footage from the parks to be remotely accessed. Remote
access will also allow staff at City Hall and volunteers closing the parks to access park
footage anytime during the day or night. The cost associated with replacement and
upgrading of the routers at both parks is approximately $5,200.00 (attachment VII) and
can be absorbed within the Council’s original appropriation of $477,000 to this year’s
budget.
Staff received feedback from the Mayor and the Council that they would like to see the
ALPR cameras incorporated into future phases of the video surveillance project, when
funds become available. The Sheriff informed the City that an ALPR camera costs
9
Packet Pg. 143
about $15,000 per lane. Staff requested that Security Lines US contact the Sheriff’s
current provider of ALPR cameras for a quote. Vigilant Solutions provided a quote for
the two locations that the Sheriff felt the ALPR cameras would be most effective
(Intersection of Honey Hill and Barton Road or Barton and I-215 after 2019). The
Vigilant Solution’s quote is attached for informational purposes only (attachment VIII).
FISCAL IMPACT:
The total fiscal impact of this report is $53,686.80 with the following breakdown:
Phase I of Video Surveillance Shield Cameras in the Public Right-of-Way is
$48,562.20
Park camera upgrades for remote access is $5,124.60
Annual wireless service is $2,500 and is not a part of this contract, as the City will
be using its wireless carrier to provide service.
As stated earlier if the City is able to use the existing Southern California Gas mesh
network, there will be no ongoing annual costs.
ATTACHMENTS:
Attachment I - Phase I Quote (PDF)
Attachment II - Camera Area (PDF)
Attachment III - Phase II Quote (PDF)
Attachment IV - Wireless Mesh Quote (PDF)
Attachment V- Sole Manufacturer (PDF)
Attachment VI - I4-pod pictures (PDF)
Attachment VII - Park's Quote (PDF)
Attachment VIII - ALPR Quote (PDF)
APPROVALS:
G. Harold Harold Duffey Completed 03/01/2016 4:59 PM
City Attorney Completed 03/02/2016 4:41 PM
Finance Completed 03/02/2016 5:28 PM
City Manager Completed 03/02/2016 5:29 PM
City Council Pending 03/08/2016 6:00 PM
9
Packet Pg. 144
This page left intentionally blank.
SECURITY
LINES US
Name I Address
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313
14431 Ventura Blvd. #5 75
Sherman Oaks, CA 91423
877-822-2303
Terms
Rep
Estimate
Date Estimate #
2/25/20 16 827
Upon Receipt
RC
Item Description Qty Rate Total
Phase I:
(4) i4PODs: Barton/Michigan; Barton/Mt. Vernon; Main/Michigan; Grand
Terrace/Mt. Vernon
(3) i2PODs: Main/Mt. Vernon; Barton/Colton; Barton/Grand Terrace
i4-POD-P i4-POD portable surveillance system with: 4 7,495.00 29,980.00T
1.(1) Digital Video Recorder w/2TB hard drive.
2. (1) Wireless Cellular Router & 2.4 wireless transmitter and receiver.
3. (3) Pan-Tilt-Zoom ("I" 2MP, I 080p, I 2x opt zoom, I Ox digital zoom w/ dss max at
.002 lux)
4. (1) Stationary 2MP 1080p Color Vandal Proof Dome
5. (1) Custom Powder Coated metal enclosure.
6. (1) Mounting bracket.
7. (I) Photocell Power Adapter
8. Central Monitoring, Web browser and PDA software for viewing cameras and DVR
(no per-computer licensing fee).
i2-POD i2-POD a potable surveillance system with: 3 4,995.00 14,985.00T
l. (1) Digital Video Recorder w/2000gb hard drive
2. (I) Wireless Cellular Router or 2.4 wireless transmitter and receiver
3. (I) Pan-Tilt-Zoom Camera, Sony Color chip, Day/Night, High-Resolution w/480 TV
lines camera at 0.1 LUX, I 2x Optical Zoom, 128 Pre-Set, 360 Degree Viewing Range
4.(1) Sony chip Hi-Impact
High Resolution Color Vandal Proof Dome
Camera Day/Night Color Stationary
Cameras w/700 TV Lines of resolution @ night
5. (I) Custom Powder Coated metal enclosure
6. (I) Monitoring bracket
7. (Central Monitoring, Web browser and PDA software for viewing cameras and DVR
(no per-computer licensing fee)
Prices are subject to change at SLUS' discretion. Quote is partially based on Customer information. If the
information is found to be incorrect at anytime, SLUS may revise the quote to include any additional parts Subtotal $44,965.00
and labor to succesfully complete the job. Such additional parts and labor will be sbject to Customer's
written approval. If the Customer chooses not to accept th erevised quote and thereofre, the job cannot be Sales Tax (8.0%) $3,597.20
complete successfully, SLUS may remove any materials and products that SLUS installed and Customer wi ll
only be responsible for any labor that was performed thus far and any products and materials that cannot be Total $48,562.20 reused.
Approved By: Signature: Date:
Thank you for this opportunity. We look forward to working with you.
ATTACHMENT I 9.a
Packet Pg. 145
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
P
h
a
s
e
I
Q
u
o
t
e
(
1
8
7
0
:
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
V
i
d
e
o
S
u
r
v
e
i
l
l
a
n
c
e
C
a
m
e
r
a
s
i
n
t
h
e
P
u
b
l
i
c
-
R
i
g
h
t
-
O
f
-
W
a
y
a
n
d
C
i
t
y
P
a
r
k
s
)
SECURITY
LINES US
City of Grand Terrace
1-Grand Terrace & Newport (Phase 2?)
2-Grand Terrace & Vivienda (Phase 2?)
3-Barton & Grand Terrace (Phase 2?}
4-Barton & Michigan
5-Barton & Mt. Vernon
6-Barton & Colton
7-Main & Michigan
8-Main & Mt. Vernon
9-Main & Oriole
10-Grand Terrace & Mt. Vernon
I
I
' ~
I ~ Grand Terrace i Fitness Pa1*
c3
Grand Roy~I .,
Mobite Estates
Grand Terrace a
Pico Part
Pico St
Tanager St
.i4P0Ds i2PODs
Grand Terrace •
Health Care Center
I'
!'« Ladera St
Eton Dr
x ~ ~ ~ !:?
0 ::>
~
d .. ~
r!~ ~ Kentfield St
Pico St
AamlngoSt
3: [ o -:ranager St
~
Raven Way
Ladera St
Eton o,
tJ.~, .... ~
\f.'""""' "'\\ss Dr
<:< o_, "~ ~ :Pston'5'1 r$' <;i<
<>' .J><" .... ,~
Palm Ave ----
Hampton Ct
Raven Way
0 ~ F1amingoSt
~
Tanager St
• ctvtst the ~· Redeeme
~ i\'" Raven Wal' ~
Robin Way
~
i2POD at Vivienda or Newport • Water Tower
ATTACHMENT II 9.b
Packet Pg. 146
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
C
a
m
e
r
a
A
r
e
a
(
1
8
7
0
:
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
V
i
d
e
o
S
u
r
v
e
i
l
l
a
n
c
e
C
a
m
e
r
a
s
i
n
SECURITY
LINES US
Name I Address
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92 3 13
14431 Ventura Blvd. #575
Sherman Oaks, CA 91423
877-822-2303
Terms
Rep
Estimate
Date Estimate #
2/25/2016 828
Upon Receipt
RC
Item Description Qty Rate Total
i2-POD
Phase 2 -(2) i2P0Ds: Main/Oriole; Grand TerraceNivienda or Newport
i2-POD a potable surveillance system with:
I. (1) Digital Video Recorder w/2000gb hard drive
2. (I) Wireless Cellular Router or 2.4 wireless transmitter and receiver
3. (l) Pan-Tilt-Zoom Camera, Sony Color chip, Day/Night, High-Resolution w/480 TV
lines camera at 0.1 LUX, l 2x Optical Zoom, 128 Pre-Set, 360 Degree Viewing Range
4.(1) Sony chip Hi-Impact
High Resolution Color Vandal Proof Dome
Camera Day/N ight Color Stationary
Cameras w/700 TV Lines of resolution @ night
5. (1) Custom Powder Coated metal enclosure
6. (!)Monitoring bracket
7. (Central Monitoring, Web browser and PDA software for viewing cameras and DVR
(no per-computer licensing fee)
Prices are subject to change at SLUS' discretion. Quote is partially based on Customer information. If the
information is found to be incorrect at anytime, SLUS may revise the quote to include any additional parts
and labor to succesfully complete the job. Such additional parts and labor will be sbject to Customer's
written approval. If the Customer chooses not to accept th erevised quote and thereofre, the job cannot be
complete successfully, SLUS may remove any materials and products that SLUS installed and Customer will
only be responsible for any labor that was performed thus far and any products and materials that cannot be
reused.
Approved By: Signature:
2 4,995.00 9,990.00T
Subtotal $9,990.00
Sales Tax (8.0%) $799.20
Total $10,789.20
Date:
Thank you for this opportunity. We look forward to working with you.
ATTACHMENT III 9.c
Packet Pg. 147
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
I
-
P
h
a
s
e
I
I
Q
u
o
t
e
(
1
8
7
0
:
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
V
i
d
e
o
S
u
r
v
e
i
l
l
a
n
c
e
C
a
m
e
r
a
s
i
n
t
h
e
P
u
b
l
i
c
-
R
i
g
h
t
-
O
f
-
W
a
y
a
n
d
C
i
t
y
P
a
r
k
s
)
SECURITY
LINES US
Name I Address
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 923 13
14431 Ventura Blvd. #575
Sherman Oaks, CA 91423
877-822-2303
Terms
Rep
Estimate
Date Estimate #
1/27/2016 820
Upon Receipt
RC
Item Description Qty Rate Total
Wireless Mesh System to support (8) PODs and (2) park systems streaming to City Hall
Wireless System 5ghz Access Point: 270-360 degree coverage at the water tower I 21 ,275.00 21 ,275.00T Custom enclosure for POE switch and tower magnet for access point
Clients Stations for PODs and park systems
Client Station for City Hall
Mounting Brackets and Armor for access points and client stations
Onsite testing, troubleshooting and configuring at each location
Installation of client stations at each POD and park
*Limited installation of client station at City Hall and access point at water tower
*Client is responsible for making arrangements at the water tower with Riverside County
and for a Cat6 cable to be placed at the optimum locationn on the roofofCity Hall.
Prices are subject to change at SLUS' discretion. Quote is partially based on Customer information. If the Subtotal $2 1,275 .00 information is found to be incorrect at anytime, SLUS may revise the quote to include any additional parts
and labor to succesfully complete the job. Such additional parts and labor will be sbject to Customer's
written approval. If the Customer chooses not to accept th erevised quote and thereorre, the job cannot be Sales Tax (8.0%) $1 ,702.00 complete successfully, SLUS may remove any materials and products that SLUS installed and Customer will
only be responsible for any labor that was performed thus far and any products and materials that cannot be Total $22,977.00 reused.
Approved By: Signature: Date:
Thank you for this opportunity. We look forward to working with you.
ATTACHMENT IV 9.d
Packet Pg. 148
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
V
-
W
i
r
e
l
e
s
s
M
e
s
h
Q
u
o
t
e
(
1
8
7
0
:
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
V
i
d
e
o
S
u
r
v
e
i
l
l
a
n
c
e
C
a
m
e
r
a
s
i
n
t
h
e
P
u
b
l
i
c
-
R
i
g
h
t
-
O
f
-
W
a
y
a
n
d
C
i
t
y
February 25, 2016
Mr. Harold Duffey
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313
Dear Mr. Duffey:
Home of the POD Systems
This letter is to confirm that Security Lines US is the sole source manufacturer of the complete,
portable, multi-camera, plug-n-play surveillance systems POD Model P, P330 and i2 Model.
These are some of the unique features of the POD.
1. The POD has a compact, weather-proof, easy-to-mount metal enclosure that fits all the
component of a multi-camera surveillance system.
2. The POD has 2 to 4 cameras -combination of stationary cameras with minimum of 750tv
lines, color day/black & white night cameras; infrared cameras; and Pan-Tilt-Zoom cameras
with l 2x, 30x and 36x zoom.
3. The POD has an onboard digital video recorder with a minimum of 4TB hard drive.
4. The POD has live view, search, playback and download capabilities.
5. The POD can be remotely operated to view live, search, playback and download using a
standard cellular broadband*, Wi-Fi, extended Hotspot and direct LAN connection.
6. The POD has the ability to configure the recording and viewing qualities separately so that
recorded video is at the highest quality and live video is set so that streaming can be at
optimum.
7. The POD can record at 30 frames per second per camera.
8. The POD has the ability to reboot via internet and schedule regular power-cycles (reboots).
9. The POD does not have per camera or per computer software licensing fees.
10. The POD does not require a server and storage at a central collection point.
11. The central monitoring software is very user-friendly and allows remote control over system
configuration, including individual camera settings, recording settings, network settings, user
levels and passwords.
12. The POD has central monitoring software that includes a transcoder application that can take
downloaded video and convert it to a Windows Media Player file.
13. The POD can be customized to work with most existing VMS systems.
14. The POD is portable at approximately 30lbs and only requires power for infrastructure.
15. The POD starting cost is less than $5 ,000.00 (i2 is $4995).
16. The POD does not require annual maintenance fees or software and firmware upgrade fees.
17. The POD has been in the field and working for a minimum of 48 months with a proven track
record.
14431 Ventura Boulevard, #575 IV Sherman Oaks, California 91423
Office: 818-906-1212 IV Fax: 818-441-5421
ATTACHMENT V 9.e
Packet Pg. 149
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
V
-
S
o
l
e
M
a
n
u
f
a
c
t
u
r
e
r
(
1
8
7
0
:
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
V
i
d
e
o
S
u
r
v
e
i
l
l
a
n
c
e
C
a
m
e
r
a
s
i
n
t
h
e
P
u
b
l
i
c
-
R
i
g
h
t
-
O
f
-
W
a
y
a
n
d
C
i
t
y
Here is some information about the company.
Security Lines US was founded in 2003 during a time when technology and customer service to the
small business was rare. Unless you were a large company that could afford the service and
technology from the major security equipment companies, your choices were limited to distributors of
digital video recorders and cctv cameras who did not offer personalized customer service and only
sold the equipment they were comfortable selling.
In our determination to meet the needs of the small business, Security Lines US has evolved from
di stributing dvr's and cctv cameras into the fie ld of building complete custom survei ll ance systems.
With different budgets and demand s and with techno logy always advancing, we recognized
th at one system does not fit all. As equally important, we a lso recogni ze that the relationship with the
customer is not over after the sale.
Today, our clients range from the small construction company to a national warehouse chain. We have
systems in the field for government agencies as well as power companies in some western states.
Security Lin es US is always searching for and offering the latest technology, integrating them into our
plug'n'play systems as well as our custom systems and we are still committed to providing the same
personal servi ce to each and every cli ent.
Currentl y, the PODs can only be purchased di rectly from Security Lin es US.
Pl ease feel free to contact us at 818-906-1 212 if you have any questions.
Sincerely,
Russell Corby
President
Security Lines US
14431 Ventura Boulevard, #575 "'Sherman Oaks, California 91423
Office: 818-906-1212 "' Fax: 818-441-5421
9.e
Packet Pg. 150
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
V
-
S
o
l
e
M
a
n
u
f
a
c
t
u
r
e
r
(
1
8
7
0
:
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
V
i
d
e
o
S
u
r
v
e
i
l
l
a
n
c
e
C
a
m
e
r
a
s
i
n
t
h
e
P
u
b
l
i
c
-
R
i
g
h
t
-
O
f
-
W
a
y
a
n
d
C
i
t
y
ATTACHMENT VI 9.f
Packet Pg. 151
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
V
I
-
I
4
-
p
o
d
p
i
c
t
u
r
e
s
(
1
8
7
0
:
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
V
i
d
e
o
S
u
r
v
e
i
l
l
a
n
c
e
C
a
m
e
r
a
s
i
n
t
h
e
P
u
b
l
i
c
-
R
i
g
h
t
-
O
f
-
W
a
y
a
n
d
C
i
t
y
P
a
r
k
s
)
SECURITY
LINES US
Name I Address
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 923 13
14431 Ventura Blvd. #5 75
Sherman Oaks, CA 91423
877-822-23 03
Terms
Rep
Estimate
Date Estimate #
1/27/2016 819
Upon Receipt
RC
Item Description Qty Rate Total
Parks: Pico and Richard Rollins -Video Server Upgrade to work with POD software
HD-1080-DVR 8 channel HD I 080p Digital Video Recorder: Embedded Linux OS, H.264 Compression,
1920x 1080p Recording Resolution, 30fps per channel, Covert Channel, Camera Tamper
Sensor & Alarm, Two-Way Audio, Multiple User and 2TB Storage
Labor Troubleshoot, adapt cables/connectors and test existing cameras with new video recorders:
Pico-5 cameras; Richard Rollins-4 cameras
Pico Park Only
Cam-HD-2MP Replace (2) stolen cameras with 1080P HD Vandal Resistant Vandal Proof Dome
Camera. 2.1 Mega Pixel. 2.1 M Panasonic CMOS, 16:9 HD (1080p) resolution support,
Max. 30fps at Full HD (1080 DPI) resolution, Low light image sensor, OSD Control,
AGC, D-WDR (Wide Dynamic Range), ICR True Day & Night, 2.8-12mm Megapixel
Lens, Dual Voltage (24V A/C/12V DC)
Pico Park Total: $3, 142.80
Richard Rollins Park Total: $1981.80
Prices are subject to change at SLUS' discretion. Quote is partially based on Customer information. If the
information is found to be incorrect at anytime, SLUS may revise the quote to include any additional parts
and labor to succesfully complete the job. Such additional parts and labor will be sbject to Customer's
written approval. If the Customer chooses not to accept th erevised quote and thereofre, the job cannot be
2 1,495.00 2,990.00T
9 85.00 765.00T
2 495.00 990.00T
Subtotal $4,745.00
Sales Tax (8.0%) $379.60
complete successfully, SLUS may remove any materials and products that SLUS installed and Customer will 1----------------i
only be responsible for any labor that was performed thus far and any products and materials that cannot be
reused. Total $5, 124.60
Approved By: Signature: Date:
Thank you f or this opportunity. We look f orward to working with you.
ATTACHMENT VII 9.g
Packet Pg. 152
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
V
I
I
-
P
a
r
k
'
s
Q
u
o
t
e
(
1
8
7
0
:
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
V
i
d
e
o
S
u
r
v
e
i
l
l
a
n
c
e
C
a
m
e
r
a
s
i
n
t
h
e
P
u
b
l
i
c
-
R
i
g
h
t
-
O
f
-
W
a
y
a
n
d
C
i
t
y
P
a
r
k
s
)
I·--I --I 1,--, I -11-• I-· I/-I __ ..,,., --.... --•-111-• f -I •-I fl lo I---· If--· 1-#t'lo._l, __ t,, ___ I """'<.·---·I I·--I -·-·----•-Ill •
'1
ATTACHMENT VIII
9.h
Packet Pg. 153
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
V
I
I
I
-
A
L
P
R
Q
u
o
t
e
(
1
8
7
0
:
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
V
i
d
e
o
S
u
r
v
e
i
l
l
a
n
c
e
C
a
m
e
r
a
s
i
n
Attention:
Vigilant Solutions
2021 Las Positas Court -Suite# 101
Livermore, CA 94551
P 949-525-3326 F 925-398-2113
Harold Duffe Grand Terrace Date
Protecting Officers, Familie
and Communities
2/11/2016
Project Name: Fixed LPR Barton at Michigan and Honey Hill-
Std ricin
Quote Number: KR0-0130-01
PROJECT QUOTATION
We at Vigilant Solutions are pleased to quote the following systems for the above referenced project:
Qty Model# Description
(1) Fixed LPR SYS-1 Vigilant Fixed LPR Camera with Integrated Smart Processor
(4)VSF-075-H-RE Hardware:
• Integrated (Internal) solid state DSP Smart processor units -No moving parts
0 Plug-N-Play IP based camera with Power Over Ethernet (POE)
• Includes field installed J-Box
• 75mm LPR Camera(s) with IR and Color video
0 Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationally hosted LEARN LPR data server
0 Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning I real time alerting
0 Full suite of LPR tools including data analytics
Subtotal Price (Excluding sales tax) I $29,200.00
Qty Model# Description
(4) CAT6A M12 X-CODED CAT6A M12 Connector
FIELD PLUG • Required for extending Reaper camera cable length
• Used in conjunction with RJ45 Field Plug -Sold Separately
• Additional CAT6 cable not included
Subtotal Price (Excluding sales tax) I $300.00
Qty Model# Description
(4) VS-FX-UNl-POLE-Fixed LPR Camera Bracket
WALL-BR KT • Pole or Wall Mount
Subtotal Price (Excluding sales tax) I $1,396.00
Qty Model# Description
(2) BCAE1F1 Four Camera Reaper Communications Box with cellular router and Verizon Modem
• Complete communications and power management solution for up to four (4) Reaper fixed
cameras
• Includes power management and voltage protection for all components, as well as a router
for cellular communications between the cameras and the agency's LEARN account
• Includes Verizon modem
• Private WiFi access point for administrative access to cameras
• Integrated GPS with integrated NTP server for accurate time stamps on all detections
• Enclosed in a vented NEMA 3R enclosure with fan for cooling
• Operational temperature spec -20C to 50C ambient
Subtotal Price (Excluding sales tax) I $7,200.00
Qty Model# Description
9.h
Packet Pg. 154
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
V
I
I
I
-
A
L
P
R
Q
u
o
t
e
(
1
8
7
0
:
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
V
i
d
e
o
S
u
r
v
e
i
l
l
a
n
c
e
C
a
m
e
r
a
s
i
n
t
h
e
P
u
b
l
i
c
-
R
i
g
h
t
-
O
f
-
W
a
y
a
n
d
C
i
t
y
P
a
r
k
s
)
----------------------------------------------------··--------
(1) VS-LEARN--H Vigilant Hosted/Managed Centralized LPR server via LEARN
• Vigilant hosted/managed LEARN account
0 Central repository for all LPR data acquired by each LPR system
• Includes Vigilant's suite of LPR data analytics via online web access
0 Automated CarDetector software update management
0 Plate searching, mapping, data mining utilities
0 Stakeout, Associate Analysis and Locate Analysis
0 Full administrative security with management auditing
• Plug-N-Play an unlimited number of CarDetector LPR systems
0 Requires NO server hardware, NO server maintenance
• Requires Vigilant Enterprise Service Agreement contract
Subtotal Price (Excluding sales tax) I $0.00
Qty Model# Description
(3) VSBSCSVC-04 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
0 Includes access to all LEARN and CarDetector software updates
• Priced per camera per year for over 60 total camera units
• Requires new/existing Enterprise Service Agreement (ESA)
Subtotal Price (Excluding sales tax) I $3,000.00
Qty Model# Description
( 1) TAS-UL Target Alert Service -LPR Alert Delivery Software -Unlimited User
• Real Time LPR notification and mapping software sends LPR alerts to any in-network PC
• Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.
• Server Client software compatible with all Vigilant CDFS applications
Subtotal Price (Excluding sales tax) I $0.00
Qty Model# Description
(4) SSU-SYS-COM Vigilant System Start Up & Commissioning of 'In Field' LPR system
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Subtotal Price (Excluding sales tax) I $3,400.00
Qty Model# Description
(1) VS-TRVL-01 Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Subtotal Price (Excluding sales tax) I $1,200.00
Qty Model# Description
(4) CDFS-2HWW Fixed Camera LPR System -Extended Hardware Warranty -Year 2 & 3
• Fixed LPR System LPR hardware component replacement warranty
• Applies to 1-Channel hardware system kit
• Valid for 2 years from standard warranty expiration
Subtotal Price (Excluding sales tax) I $4,000.00
Qty Model# Description
(4) VS-SHP-02 Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Destination
9.h
Packet Pg. 155
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
V
I
I
I
-
A
L
P
R
Q
u
o
t
e
(
1
8
7
0
:
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
V
i
d
e
o
S
u
r
v
e
i
l
l
a
n
c
e
C
a
m
e
r
a
s
i
n
t
h
e
P
u
b
l
i
c
-
R
i
g
h
t
-
O
f
-
W
a
y
a
n
d
C
i
t
y
P
a
r
k
s
)
Subtotal Price (Excluding sales tax) $220.00
Qty Model# Description
(1) VS-SUBLET-INS Installation of 4 Reaper fixed cameras and 2 communication boxes
Subtotal Price (Excluding sales tax) I $6,324.00
Qty Model# Description
(1) Tax Tax at 8.00% on equipment of $38,096
Subtotal Price (Excluding sales tax) I $3,047.68
Quote Notes:
1. All prices are quoted in USO and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. Central compute resource hardware sold separately unless explicitly stated above.
4. All software to have standard one (1) year warranty for manufacturer defects.
5. Compatibility with Vigilant Solutions hardware/software to be confirmed prior to sale.
6. Software is manufactured under strict Vigilant Solutions standard.
7. Compliance to local codes neither guaranteed nor implied.
8. All orders subject to credit acceptance by Vigilant Solutions management.
9. This Quote is provided per our conversation & details given by you -not in accordance to any written specification.
10.This Quote does not include anything outside the above stated bill of materials.
] ) .Quote assumes 110 constant power is easily accessible.
12.Quote assumes network is easily accessible or air cards will be furnished by customer.
13.Work performed between 8-5 M-F.
14.Three full years of Camera License Keys (Hosting)
15.Three full years of Warranty
Quoted by: Kris Robinson -949-525-3326 -kris.robinson@vigilantsolutions.com
Total Price (Excluding sales tax) $59,287.68
Accepted By: Date: P.0#
9.h
Packet Pg. 156
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
V
I
I
I
-
A
L
P
R
Q
u
o
t
e
(
1
8
7
0
:
I
m
p
l
e
m
e
n
t
a
t
i
o
n
o
f
V
i
d
e
o
S
u
r
v
e
i
l
l
a
n
c
e
C
a
m
e
r
a
s
i
n
t
h
e
P
u
b
l
i
c
-
R
i
g
h
t
-
O
f
-
W
a
y
a
n
d
C
i
t
y
P
a
r
k
s
)
AGENDA REPORT
MEETING DATE: March 8, 2016 Council Item
TITLE: Summer Youth and Employment Program for the City of
Grand Terrace
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Approve Agreement with The REC Center to provide the
Summer Youth Recreation and Employment Program for the
City of Grand Terrace
2030 VISION STATEMENT:
This staff report supports Goal #4: To Develop and Implement Successful Partnerships
by Working Collaboratively with Community Groups, Private, and Public Sector
Agencies to Facilitate the Delivery of Services Benefitting Youth, Seniors, and Our
Community; and To Work with Local, Regional and State Agencies to Secure Funding
for Programs and Projects.
BACKGROUND:
On October 27th, 2015, the City Council approved the Summer Youth Recreation and
Employment Program to provide activities for children in our local parks, as well as
employment for young adults as “Youth Counselors.” The program was designed to
provide organized recreational activities for children and part-time employment for high
school students 4 hours each day, for 5 weeks. In addition to the regularly scheduled
activities provided by the program, the City would provide a sack lunch, not dependent
on enrollment, to any student on a drop-in basis. (attachment I)
Each year hundreds of students in the Colton Unified School District are on summer
break, and during this time, a number of youth lose the structured environment of school
and social programs. The City provides after school child care to a number of these
students (ages 5-12), but when summer starts, the City’s after school child care
program ends for most students. Some parents pay for the City’s Arts and Craft
program. Younger adults (high school children) that are on summer break also look for
activities to do and older teens (16-18) may be interested in local summer employment.
DISCUSSION:
On February 1st, 2016, the City sent an informal request for services to The REC
Center, the Boys and Girls Club of Greater Redlands-Riverside and the Redlands
Family YMCA. The scope of work for a potential partner in administering the program
was to include the following:
10
Packet Pg. 157
The partner will initially recruit and hire Grand Terrace youth for the program, as
well as program supervisors.
The partner will provide full workers comp and insurance liability.
The partner will provide an agreed upon uniform.
The partner will provide appropriate training and certification.
The supervisor will have met all safety and security screen tests for working with
youth.
Ultimately, two proposals for services were received which included the following
structure:
Richard Rollins Park, adjacent to Terrace Hills Middle School would be used as
the program location. In consideration of the summertime heat, a partnership with
Terrace Hills Middle School would lend availability of an indoor shelter for
program participants to reduce the risk of heat-related illness.
The program would be capable of servicing 60-100 youth.
The age range of the youth participating in the program would include elementary
through high school-age students.
The proposed daily duration of the program is 4 hours, plus 1 lunch-hour.
Because the local middle school meets the income requirement to qualify for the State-
funded Summer Lunch Program, a percentage of the food prepared for the program will
be reimbursed by California Department of Nutrition.
Based on the response to our outreach, City staff would like to recommend that The
REC Center administer the services of the Summer Youth Recreation and Employment
Program.
FISCAL IMPACT:
There is no additional fiscal impact as the City Council appropriated funds for this
program on October 27, 2016 in the amount of $30,000.
ATTACHMENTS:
Attachment I - Project Appropriation Approval (PDF)
Attachment II - Agreement - REC Center (PDF)
APPROVALS:
G. Harold Harold Duffey Completed 03/01/2016 5:34 PM
City Attorney Completed 03/02/2016 11:16 AM
10
Packet Pg. 158
Finance Completed 03/02/2016 1:24 PM
City Manager Completed 03/01/2016 5:36 PM
City Council Pending 03/08/2016 6:00 PM
10
Packet Pg. 159
This page left intentionally blank.
10.a
Packet Pg. 160
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
P
r
o
j
e
c
t
A
p
p
r
o
p
r
i
a
t
i
o
n
A
p
p
r
o
v
a
l
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
This page left intentionally blank.
Page 1 of 11
AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT ("Agreement") is made as of this 8th day of March,2015 by
and between the CITY OF GRAND TERRACE ("City") and The REC Center
("Consultant").
1.CONSULTANT'S SERVICES. Consultant agrees to perform during the term of
this Agreement, the tasks, obligations, and services set forth in the "Scope of
Services" attached to and incorporated into this Agreement as Exhibit A (the
"Services").
2.TERM OF AGREEMENT. The tern of this Agreement shall be from the effective
date pursuant to Paragraph "38" of this Agreement and shall end on August 1,
2016 or when the work is satisfactorily completed, whichever occurs first, unless
extended by a supplemental agreement.
3.FAMILIARITY WITH WORK. By execution of this Agreement, Consultant
warrants that
(1) It has thoroughly investigated and considered the work to be
performed,based on all available information.
(2) It carefully considered how the work should be preformed,and
(3) It fully understands the difficulties and restrictions attending the
performance of the work under this Agreement.
(4) It has the professional and technical competency to perform the
work and the production capacity to complete the work in a timely
manner with respect to the schedule included in the scope of
services.
4.PAYMENT FOR SERVICES. City shall pay for the services performed by
Consultant pursuant to the terms of this Agreement, the compensation set forth
in the "Schedule of Compensation" attached to and incorporated into this
Agreement as Exhibit B. The fees for services shall not exceed the authorized
amount of $29,250 as set forth in Attachment "B," unless the CITY has given
specific advance approval in writing.
5.TIME FOR PERFORMANCE. Consultant shall not perform any work under this
Agreement until (a) Consultant furnishes proof of insurance as required under
Paragraph "8" of this Agreement. All services required by Consultant under this
Agreement shall be completed on or before the end of the term of the
Agreement.
10.b
Packet Pg. 161
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Page 2 of 11
6.DESIGNATED REPRESENTATIVE. Consultant hereby designates __________
as the Consultant Representative, and said Representative shall be responsible
for job performance, negotiations, contractual matters, and coordination with the
City. Consultant's professional services shall be actually performed by, or shall
be immediately supervised by, the Consultant Representative.
7. HOLD HARMLESS; INDEMNIFICATION. Consultant hereby agrees to protect,
indemnify and hold City and its employees, officers and servants free and
harmless from any and all losses, claims, liens, demands and causes of action of
every kind and character including, but not limited to, the amounts of judgment,
interests, court costs, legal fees and other expenses incurred by the City arising
in favor of any party, including claims, liens, debts, personal injuries, including
employees of the City, death or damages to property (including property of the
City) and without limitation by enumeration, all other claims or demands of every
character occurring or arising directly out of the negligent acts, recklessness or
willful misconduct of Consultant in the performance of its services under this
Agreement. This provision is not intended to create any cause of action in favor
of any third party against Consultant, or the City or to enlarge in any way the
Consultant's liability but is intended solely to provide for indemnification of the
City for liability for damages or injuries to third persons or property arising from
Consultant's negligent performance hereunder.
8.INSURANCE. Consultant shall procure and maintain at all times during the term
of this Agreement insurance as set forth in Exhibit "C" attached hereto. Proof of
insurance shall consist of a Certificate of Insurance provided on IOS-CGL form
No. CG 0001 II 85 or 88 executed by Consultant's insurer and in a form approved
by, the City's City Attorney and City's Legal Counsel.
9. LICENSES, PERMITS, AND FEES. Consultant shall obtain a City of Grand
Terrace Business License and any and all other permits and licenses required for
the services to be performed under this Agreement.
10. INDEPENDENT CONTRACTOR STATUS. City and Consultant agree that
Consultant, in performing the Services herein specified, shall act as an
independent Contractor and shall have control of all work and the manner in
which it is performed. Consultant shall be free to contract for similar services to
be performed for other entities while under contract with City. Consultant is not
an agent or employee of City, and is not entitled to participate in any pension
plan, insurance, bonus or similar benefits City provides for its employees.
Consultant shall be responsible to pay and hold City harmless from any and all
payroll and other taxes and interest thereon and penalties, therefore, which may
become due as a result of services performed hereunder.
11.ASSIGNMENT. This Agreement is for the specific services with Consultant as set
forth herein. Any attempt by Consultant to assign the benefits or burdens of this
Agreement without written approval of City is prohibited and shall be null and
10.b
Packet Pg. 162
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Page 3 of 11
void; except that Consultant may assign payments due under this Agreement to
a financial institution.
12.STANDARD. Consultant agrees that the services to be rendered pursuant to this
Agreement shall be performed in accordance with the standards customarily
provided by an experienced and competent professional organization rendering
the same or similar services. Consultant shall re-perform any of said services,
which are not in conformity with standards as determined by the City.
13.CONFIDENTIALITY. Consultant covenants that all data, documents, discussion,
or other information developed or received by Consultant or provided for
performance of this Agreement are deemed confidential and shall not be
disclosed by Consultant without written authorization by City. City shall grant
such authorization if disclosure is required by law. All City data shall be returned
to City upon the termination of this Agreement. Consultant's covenant under this
Section shall survive the termination of this Agreement.
14.RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate
records with respect to all services and matters covered under this Agreement.
City shall have free access at all reasonable times to such records, and the right
to examine and audit the same and to make transcripts therefrom, and to inspect
all program data, documents, proceedings and activities. Consultant shall
maintain an up-to-date list of key personnel and telephone numbers for
emergency contact after normal business hours.
15.OWNERSHIP OF CONSULTANT'S WORK PRODUCT. All reports, documents,
all analysis, computations, plans, correspondence, data, information, computer
media, including disks or other written material developed and/or gathered by
Consultant in the performance of this Agreement shall be and remain the
property of City without restriction or limitation upon its use or dissemination by
City. Such Material shall not be the subject of a copyright application by
Consultant. Any re-use by City of any such materials on any project other than
the project for which they were prepared shall be at the sole risk of City unless
City compensate Consultant for such use. Such work product shall be
transmitted to City within ten (10) days after a written request therefore.
Consultant may retain copies of such products.
16.NOTICES. All notices given or required to be given pursuant to this Agreement
shall be in writing and may be given by personal delivery or by mail. Notice sent
by mail shall be addressed as follows:
City:G. Harold Duffey,City Manager
City of Grand Terrace
22795 Barton Road
Grand Terrace, Ca 92313
10.b
Packet Pg. 163
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Page 4 of 11
Consultant:
If the name of the principal representative designated to receive the notices,
demands or communications, or the address of such person, is changed, written
notice shall be given within five (5) working days of said changes
17.TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a
complete Request for Taxpayer Identification Number and Certification, Form W -
9, as issued by the Internal Revenue Service.
18.APPLICABLE LAWS, CODES AND REGULATIONS. Consultant shall perform all
services described in accordance with all applicable laws, codes and regulations
required by all authorities having jurisdiction over the Services. Consultant
agrees to comply with prevailing wage requirements as specified in the California
Labor Code, Sections 1770, et seq.
19. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform
work similar to the Services provided hereunder.
20. BENEFITS. Consultant will not be eligible for any paid benefits for federal , social
security, state workers' compensation, unemployment insurance, professional
insurance, medical/dental, retirement PERS or fringe benefits offered by the City
of Grand Terrace.
21.PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement
claims or is determined by a court of competent jurisdiction or the California
Public Employees Retirement System ("PERS") to be eligible for enrollment in
PERS as an employee of the City, Consultant shall indemnify, defend, and hold
harmless City for the payment of any employee and/or employer contributions for
PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such
contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Consultant and any of its employees, agents, and
subcontractors providing service under this Agreement shall not qualify for or
become entitled to, and hereby agree to waive any claims to, any compensation,
benefit, or any incident of employment by City, including but not limited to
eligibility to enroll in PERS as an employee of City and entitlement to any
contribution to be paid by City for employer contribution and/or employee
contributions for PERS benefits.
22.TRAVEL EXPENSES. Any reimbursement expenses must be pre-authorized and
shall be based upon the approved rates of the San Bernardino County Auditor-
Controller.
10.b
Packet Pg. 164
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Page 5 of 11
23.CONFLICT OF INTEREST. Consultant agrees that any conflict or potential
conflict of interest shall be fully disclosed prior to execution of contract and
Consultant shall comply with all applicable federal, state and county laws and
regulations governing conflict of interest.
24. ECONOMIC INTEREST STATEMENT. Consultant hereby acknowledges that
pursuant to Government Code Section 87300 and the Conflict of Interest Code
adopted by City hereunder, Consultant is designated in said Conflict of Interest
Code and is therefore required to file an Economic Interest Statement (Form 700)
with the City Clerk, for each employee providing advise under this Agreement,
prior to the commencement of work.
25.POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not
conduct any activity, including any payment to any person, officer, or employee
of any governmental agency or body or member of Congress in connection with
the awarding of any federal contract, grant, loan, intended to influence legislation,
administrative rulemaking or the election of candidates for public office during
time compensated under the representation that such activity is being performed
as a part of this Agreement.
26.NON-DISCRIMINATION. In the performance of this Agreement, Consultant shall
not discriminate against any employee, subcontractor, or applicant for
employment because of race, color, creed, religion, sex, marital status, national
origin, ancestry, age physical or mental handicap, medical condition, or sexual
orientation. Consultant will take affirmative action to ensure that subcontractors
and applicants are employed, and that employees are treated during
employment,without regard to their race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation.
27.AUDIT OR EXAMINATION. Consultant shall keep all records of funds received
from City and make them accessible for audit or examination for a period of three
years after final payments are issued and other pending matters.
28.MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor
may any of the terms, provisions or conditions be modified or waived or
otherwise affected, except by a written amendment signed by all parties.
29.WAIVER. If at any time one party shall waive any term, provision or condition of
this Agreement, either before or after any breach thereof, no party shall
thereafter be deemed to have consented to any future failure of full performance
hereunder.
10.b
Packet Pg. 165
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Page 6 of 11
30.COVENANTS AND CONDITIONS. Each term and each provision of this
Agreement to be performed by Consultant shall be construed to be both a
covenant and a condition.
31.RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or
without cause, in its sale discretion, with thirty (30) days written notice.
32.EFFECT OF TERMINATION. Upon termination as stated in Paragraph "31" of
this Agreement, City shall be liable to Consultant only for work performed by
Consultant up to and including the date of termination of this Agreement, unless
the termination is for cause, in which event Consultant need be compensated
only to the extent required by law. Consultant shall be entitled to payment for
work satisfactorily completed to date, based on proration of the monthly fees set
forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt
of a close-out billing.
33.GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with laws of the State of California. In the event of litigation between
the parties, venue in state trial courts shall lie exclusively in the County of San
Bernardino. In the event of litigation in a U.S. District Court, exclusive venue shall
lie in the Central District of California.
34.LITIGATION FEES. Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including
attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall
not be bound by any court fee schedule but shall award the full amount of costs,
expenses and attorney's fees paid and/or incurred in good faith. "Prevailing
Party" shall mean the party that obtains a favorable and final judgment or order
from a court of law described in paragraph "33." This paragraph shall not apply
and litigation fees shall not be awarded based on an order or otherwise final
judgment that results from the parties' mutual settlement, arbitration, or mediation
of the dispute.
35.SEVERABILITY. If any provision of this agreement is held by a court of
competent jurisdiction to be invalid, void or unenforceable, the remaining
provisions nevertheless will continue in full force and effect without being
impaired or invalidated in any way.
36.FORCE MAJEURE. The respective duties and obligations of the parties
hereunder shall be suspended while and so long as performance hereto is
prevented or impeded by strikes, disturbances, riots, fire, severe weather,
government action, war acts, acts of God, or any other cause similar or dissimilar
to the foregoing which are beyond the control of the party from whom the
affected performance was due.
10.b
Packet Pg. 166
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Page 7 of 11
37.INTEGRATED AGREEMENT. This Agreement, together with Exhibits "A," "B"
and "C" supersede any and all other agreements, either oral or in writing,
between the parties with respect to the subject matter herein. Each party to this
Agreement acknowledges that no representation by any party, which is not
embodied herein, nor any other agreement; statement or promise not contained
in this Agreement shall be valid and binding. Any modification of the Agreement
shall be effective only if it is in writing and signed by all parties.
38.EFFECTIVE DATE. The effective date of this Agreement is the date the Notice to
Proceed is received by Consultant, and shall remain in full force and effect until
amended or terminated.
Dated: _____________________"CITY"
By: _______________________
G. Harold Duffey
City Manager
ATTEST:APPROVED AS TO FORM
_____________________________________________________
Pat Jacquez-Nares, City Clerk Richard L. Adams II,City Attorney
Dated: _____________________"CONSULTANT"
By: __________________
10.b
Packet Pg. 167
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Page 8 of 11
EXHIBIT "A"
SCOPE OF SERVICES
Attach scope of services.
10.b
Packet Pg. 168
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Summer Youth Recreation and Employment Proposal
A partnership between the City of Grand Terrace and The REC Center
The REC Center provides the following proposal in consideration of , Summer Youth
Recreation and Employment Program Administration, partner request.
We are grateful for the consideration of partnership for this project. We are confident this proposal will support The REC
Our organization, established in 2012, strives to enrich communities through Recreation, Education & Creative Arts
programs; especially in communities with limited resources. We have provided spring, summer and fall camps to the
residents of Grand Terrace for multiple years.
We are requesting full funding of $30,000 to provide a 5 week summer camp program at Richard Rollins Park in Grand
Terrace. Camp will take place from 8am 1pm daily. The park will be staffed with 6 youth counselors, 2 lead counselors
and a Project Manager. Contingent upon the completion of the pool remodel, we also recommend a dedicated life guard
staff for aquatic activities (in addition to life guards being provided through the Summer Swim Program Project).
Due to the extreme heat conditions expected over the summer, indoor shelter is a priority to prevent heat related
illness/injury to the campers. Therefore, a facility use permit will be requested from CJUSD for the use of 3-4 class rooms
for program rotation; as well as cafeteria space for the summer lunch program.
Objectives
Our goals are to provide summer employment to 6-8 local High School students; volunteer opportunities to interested
Middle & High School Students; summer camp programming to 60-100 campers on a weekly basis; and to provide lunch
to 60-100 campers on a weekly basis.
The summer recreation program will offer the following camp opportunities:
Group 1 Elementary Group, Grades K-1 Structured Camp Activities
Group 2 Elementary Group, Grades 2-4 Structured Camp Activities
Group 3 Elementary Group, Grades 5-6 Structured Camp Activities
Group 4 Middle School Campers, Grades 7-8 Structured Camp Activities
Group 5 Middle School Campers, Grades 7-8 Structured Camp Activities
Group 6 Middle School/High School Volunteers Leadership Camp, providing camp support through
mentoring, program support & volunteerism. This group will also support to campers that may drop in
during the week, without preregistration.
Age appropriate thematic programming will take place on a daily basis. Campers will have opportunities to explore
structured and unstructured programs in the areas of Recreation, Education & Creative Arts. Middle School and High
School students wishing to attend as volunteers will be assigned to Group 6, focusing on leadership, mentoring and job
experience.
Example Program Schedule (subject to change)
Week 1 Summer Olympics
Week 2 Around the World
Week 3 Imagination Station
Week 4 Nature Week
10.b
Packet Pg. 169
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Week 5 Water Works
In addition to thematic activities, The REC Center currently has opportunities for instruction in Cheer, Yoga, Music, Art,
Lego Engineering, Tae Kwon Do and Theater; which will be made available throughout the program based on student
interest.
Personnel
The REC Center proposes employing 6 youth counselors, 2 lead counselors, 1 dedicated lifeguard, 1 project manager and
contract employees for specialized skilled instruction. Anticipated cost for personnel, including wages, payroll and
workers compensation is $22,316.
Additional Expenses
Expenses, outside of personnel, are anticipated at $8425 as outlined below:
Sports Equipment $1500
Arts/crafts Supplies $1500
Uniforms $600
Camper Shirts $1500 (charged to camper)
Office supplies/Printing $425
Water/Ice $650
First Aid Supplies $150
Advertising Costs $1000
Cell Phone Service $300
Walkie Talkies $300
Insurance $500
Based on these calculations, The REC Center anticipates total project expense of $30,741, with $1500 being contributed
by campers for t-shirt expenses. The total amount chargeable to the 2014/15 Fund Summer Youth Recreation &
Employment program is estimated at $29,241. However, we are requesting full funding at $30,000 to allow for
unexpected expenses.
Other Considerations
Extreme Heat Conditions Due to the absence of indoor recreation space at the park, this proposal is contingent upon
securing indoor program space. Partnership will be sought through CJUSD for facilities use of Terrace Hills Middle
School.
Regulations/Legalities -Additional research and consideration will need to be placed on the following:
Fire Marshall Clearances
Title 22
Liability Waivers
Insurance Endorsements
10.b
Packet Pg. 170
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Camper Shirts It is recommended that each camper be required to wear color coded t-shirts for identification
purposes. It is recommended that the parents contribute to this expense, anticipated at $10 per camper.
Camper Registration Please note that this proposal do not include a cost to campers, outside of their shirt expense. It
is our practice to charge nominal fees to participants to establish a sense of ownership and pride. This point is open for
discussion. If it is decided that a fee will be charged, it is proposed that the additional fees be used for special
events/experiences throughout the program.
Non Consumable & Unused Items The REC Center requests to maintain possession of the non consumable and unused
items at the conclusion of the project. The items will be utilized throughout the year in our regular programs.
Funding Schedule Due to the large sum of expenditures in a short period of time, it is the request of The REC Center to
receive the full funds at least 3 months prior to the first day of camp. In the event full funding is not available by March
1st, the following schedule is proposed:
1 - $5,000 to cover the costs associated with advertising, print fees and employee fees for
Pre-registration.
April 1 t $10,000 to cover the initial expenses of purchasing supplies, hiring/training employees,
and insurance.
May 1 t - $15,000 remaining balance to ensure funding availability at time of service.
Thank you for your consideration. We look forward to further discussion and determination. We are grateful to have the
opportunity to work in collaboration for the youth of our community.
10.b
Packet Pg. 171
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Page 9 of 11
EXHIBIT "B"
SCHEDULE OF COMPENSATION
I.AMOUNT OF COMPENSATION. For performing and completing all services
pursuant to Exhibit "A" Scope of Services, is a total amount not to exceed
$29,250 (Twenty-Nine thousand two hundred and fifty dollars).
II.BILLING. At the end of each calendar month in which services are performed or
expenses are incurred under this Agreement, Consultant shall submit an invoice
to the City at the following address:
City of Grand Terrace
22795 Barton Road
Grand Terrace, Ca 92313
The invoice submitted pursuant to this paragraph shall show the:
1)Purchase order number;
2)Project name/description;
3)Name and hours worked by each person who performed services during
the billing period;
4)The title/classification under which they were billed;
5)The hourly rate of pay;
6)Actual out-of-pocket expenses incurred in the performance of services;
and,
7)Other such information as the City may reasonably require.
III.METHOD OF PAYMENT. Payment to Consultant for the compensation
specified in Section I, above, shall be made after the Executive Director or
designee determines that the billing submitted pursuant to Section II, above,
accurately reflects work satisfactorily performed. City shall pay Consultant
within thirty (30) days there from.
10.b
Packet Pg. 172
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Page 10 of 11
EXHIBIT "C"
The Consultant shall maintain throughout the duration of the term of the Agreement,
liability insurance covering the Consultant and, with the exception of Professional
Liability Insurance, designating City and City including its elected or appointed officials,
directors, officers, agents, employees, volunteers, or consultants, as additional insured
against any and all claims resulting in injury or damage to persons or property (both real
and personal) caused by any aspect of the Consultant's work, in amounts no less than
the following and with such deductibles as are ordinary and reasonable in keeping with
industry standards. It shall be stated, in the Additional Insured Endorsement, that the
Consultant's insurance policies shall be primary as respects any claims related to or as
the result of work. Any insurance, pooled coverage, or self-insurance
maintained by the City and City, its elected or appointed officials, directors, officers,
agents, employees, volunteers, or consultants shall be non-contributory.
Professional Liability Insurance $1,000,000/$2,000,000
General Liability:
a.General Aggregate $2,000,000
b.Products Comp/Op Aggregate $2,000,000
c.Personal & Advertising Injury $1,000,000
d.Each Occurrence $1,000,000
e.Fire Damage (any one fire)$ 50,000
f.Medical Expense (any one person)$ 5,000
Workers' Compensation:
a.Workers' Compensation Statutory Limits
b.EL Each Accident $1,000,000
c.EL Disease -Policy Limit $1,000,000
d.EL Disease -Each Employee $1,000,000
Automobile Liability
a.Any vehicle, combined single limit $1,000,000
The Consultant shall provide thirty (30) days advance notice to City in the event of
material changes or cancellation of any coverage. Certificates of insurance and
additional insured endorsements shall be furnished to City thirty (30) days prior to the
effective date of this Agreement. Refusal to submit such certificates shall constitute a
material breach of this Agreement entitling City to any and all remedies at law or in
equity, including termination of this Agreement. If proof of insurance required under this
Agreement is not delivered as required or if such insurance is canceled and not
adequately replaced, City shall have the right but not the duty to obtain replacement
10.b
Packet Pg. 173
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)
Page 11 of 11
insurance and to charge the Consultant for any premium due for such coverage. City
has the option to deduct any such premium from the sums due to the Consultant.
Insurance is to be placed with insurers authorized and admitted to write insurance in
California and with a current A.M. Best's rating of A-:VII or better. Acceptance of
insurance from a carrier with a rating lower than A-:VII is subject to approval by City 's
Risk Manager. Consultant shall immediately advise City of any litigation that may affect
these insurance policies.
10.b
Packet Pg. 174
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
A
g
r
e
e
m
e
n
t
-
R
E
C
C
e
n
t
e
r
(
1
8
7
2
:
S
u
m
m
e
r
Y
o
u
t
h
a
n
d
E
m
p
l
o
y
m
e
n
t
P
r
o
g
r
a
m
f
o
r
t
h
e
C
i
t
y
o
f
G
r
a
n
d
T
e
r
r
a
c
e
)