03/22/2016CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● MARCH 22, 2016
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If
you require special assistance to participate in this meeting, please call the City Clerk’s
office at (909) 824-6621 at least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a Request
to Speak Form available at the entrance and present it to the City Clerk. Speakers will
be called upon by the Mayor at the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this
agenda will be made available for public inspection in the City Clerk’s office at City Hall
located at 22795 Barton Road during normal business hours. In addition, such
documents will be posted on the City’s website at www.grandterrace-ca.gov
<http://www.grandterrace-ca.gov>
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community
Redevelopment Agency
Invocation
Pledge of Allegiance
ROLL CALL
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Sylvia Robles
Council Member Jackie Mitchell
Council Member Doug Wilson
Council Member Bill Hussey
A. SPECIAL PRESENTATIONS
City Council Presentation of Proclamation to Grand Terrace High School Girls Soccer
Team with Special Gift from Lion’s Club
San Bernardino Sheriff's Department Crime Statistics
Agenda Grand Terrace City Council March 22, 2016
City of Grand Terrace Page 2
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 03/08/2016
DEPARTMENT: CITY CLERK
3. Approval of Check Register No. 02292016 in the Amount of $1,333,267.15
RECOMMENDATION:
Approve Check Register No. 02292016 in the amount $1,333,267.15, as submitted,
which includes the Check Register Account Index for Fiscal Year 2015-16.
DEPARTMENT: FINANCE
C. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
D. CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Doug Wilson
Council Member Jackie Mitchell
Mayor Pro Tem Sylvia Robles
Mayor Darcy McNaboe
E. PUBLIC HEARINGS - NONE
Agenda Grand Terrace City Council March 22, 2016
City of Grand Terrace Page 3
F. UNFINISHED BUSINESS
4. Approval of Final Tract Map No. 18793
RECOMMENDATION:
1. Approve Final Tract Map No. 18973;
2. Authorize the Mayor to sign the Tract Map Mylar’s; and
3. Direct staff to forward the Mylar’s to the San Bernardino County Recorder’s office
for recordation.
4. Authorize the City Engineer to accept the public improvements upon completion
and acceptance.
DEPARTMENT: COMMUNITY DEVELOPMENT
G. NEW BUSINESS
5. Award of March 2016 Community Benefit Funds
RECOMMENDATION:
1. Approve the award of $310.00 from the City’s Community Benefits Fund to the
Grand Terrace REC Center to cover the cost of a special event permit; and
2. Approve the award of $2,000 from the City’s Community Benefits Fund to the Grand
Terrace Football & Cheer to cover the cost 10 program scholarships to youth ages 5
– 14 in the community.
DEPARTMENT: FINANCE
6. Mid-Year Budget Review for Fiscal Year 2015-16
RECOMMENDATION:
1. Receive and file report;
2. Approve proposed budget adjustments/recommendations if any; and
3. Approve recommended FY 2016-17 budget development guidelines and review
schedule
DEPARTMENT: FINANCE
H. CITY MANAGER COMMUNICATIONS
Agenda Grand Terrace City Council March 22, 2016
City of Grand Terrace Page 4
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, April 12, 2016 at 6:00
p.m.
Agenda item requests must be submitted in writing to the City Clerk’s office no later
than 14 calendar days preceding the meeting.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● MARCH 8, 2016
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor McNaboe called the meeting to order at 6:01 p.m.
Invocation was given by Fr. Lesko, San Bernardino County Sheriff's Department.
Pledge of Allegiance was led by Mayor Pro Tem Robles.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Sylvia Robles Mayor Pro Tem Present
Jackie Mitchell Council Member Present
Doug Wilson Council Member Present
Bill Hussey Council Member Present
G. Harold Harold Duffey City Manager Present
Pat Jacquez-Nares City Clerk Present
Richard Adams City Attorney Present
Linda Phillips Child Care Present
Sandra Molina Community Development Director Present
Cynthia Fortune Finance Director Present
Steve Lasiter Battalion Chief Present
Robert O'Brine Lieutenant Present
Jesse Smith Administrative/Management Intern Present
A. SPECIAL PRESENTATIONS
Presentation from Habitat for Humanity
Dennis Baxter, Executive Director, Habitat for Humanity, provided an update and
summary of the PowerPoint Presentation.
Mayor McNaboe thanked Mr. Baxter for providing this update.
Council Member Hussey stated that he would take this information to Superintendent
Almendarez, for the Cradle to Career program participants.
Presentation from City of San Bernardino Animal Control
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Minutes Grand Terrace City Council March 8, 2016
City of Grand Terrace Page 2
Oscar Perez, Animal Control Manager, introduced Jessica Perez and Bill Snyder who
provided a PowerPoint Presentation that briefly summarized Animal Control programs.
They also addressed the previous concerns and their future program goals.
Mayor McNaboe asked if rabies clinics and classes could be done in the City of Grand
Terrace.
Mr. Perez stated that mobile clinics were in the works for the future.
Mayor Pro Tem Robles commented that she and Council Member Mitchell had visited
the animal shelter. She further stated her concerns with the growing number of wild
dead animals that are found on City streets.
Mr. Perez requested that the City Council help encourage the school district to allow the
San Bernardino Animal Shelter provide educational programs at the various schools.
Council Member Mitchell suggested that Mr. Perez work with Child Care Director
Phillips to provide these educational programs to the Child Care Center participants.
B. CONSENT CALENDAR
Approved All Consent Calendar Items
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tem
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
1. Waive Full Reading of Ordinances on Agenda
WAIVED THE FULL READING OF ALL ORDINANCES ON THE AGENDA.
2. Approval of Minutes – Regular Meeting – 02/23/2016
APPROVED THE MINUTES OF THE 02/23/2016 REGULAR MEETING.
3. Planning Application Status and Business License Statistics for Calendar Year 2015
RECEIVED AND FILED.
C. PUBLIC COMMENT
Anthony Cortez, Chamber of Commerce President, announced the March Business of
the Month, Mr. Samuel Bryson with 1040 Tax Prep Now. On Tuesday, March 15, 2016,
the Chamber Luncheon, the speaker was San Bernardino County Assessor Bob Dutton
and there would also be a ribbon cutting. He further announced that on March 16, 2016
was the Chamber Mixer with the Colton Chamber at Ashley Furniture in Colton. Mr.
Cortez welcomed their new Chamber Member Grand View Baptist Church with Pastor
Lawrence Carley.
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Minutes Grand Terrace City Council March 8, 2016
City of Grand Terrace Page 3
D. CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Hussey thanked everyone in attendance. He also thanked the Sheriff's
Department for their quick response last night. Council Member Hussey congratulated
the Grand Terrace High School Girls Soccer Team for winning the CIF Championship.
He believed that tonight the team was playing for a position at State and wished them
the best. Council Member Hussey and his wife attended the Grand Terrace High School
Football Banquet dinner. He wanted to congratulate the team for their great season it
was the first time they made the CIF playoffs. He commended the coaches and the
volunteers for their time and dedication. Council Member Hussey and City Manager
Duffey attended the League of California Cities meeting; they sponsored San
Bernardino Schools that night. Each school district spoke on their Cradle to Career
program and Colton leads the pack with its program. He also attended his Cradle to
Career Cabinet Meeting and they celebrated Dr. Seuss' Birthday. He reported that the
literacy in San Bernardino County was currently at a third grade level. He would provide
this information literature to City Manager Duffey to place on the City's Website. The
Cradle to Career program are looking for sponsors to help with mentoring, shadowing,
mock interviews and internships. Council Member Hussey thanked all of the volunteers
that made the Blue Mountain Hike a great event. He really enjoyed the Council Special
meeting on the City Streets. He stated the four P's in Government: Police, Potholes,
Parks, and Public Trust.
Council Member Doug Wilson
Council Member Wilson and his wife celebrated his 37th anniversary. He had the
opportunity to meet with two of his cousins, one he had not seen for 50 years, and
stated that family was very important. Mike Gallo, President of the San Bernardino
School Board, was able to host a contingency with Chinese Company sponsored by the
College. He saw that some schools were able to integrate technology with their regular
academic programs at an early age. Council Member Wilson reported that he and
Mayor Pro Tem Robles attended a dinner with some area dignitaries and hosted by
Assembly Member Brown on March 3, 2016, it was a great networking event. On March
4, 2016, at noon, he attended the San Bernardino Community College Logistics
Conference, Dr. Golpo was in attendance and so was Dr. Hussen, Economist. Dr.
Hussen stated that truck traffic was 75 percent of what moved things. He had an
opportunity to talk to Dr. Wolfe at SANBAG and Assembly Member Brown's
representative that the City of Grand Terrace major arterials would be severely
impacted with all this traffic and no funding available to mediate these impacts. Council
Member Wilson commended the Sheriff's Department and first responders for their work
on the incident this morning. It was a tragedy that resulted with innocent man losing his
life. He stated that this Country was built on the concept of virtue and he would like to
see it come back.
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Minutes Grand Terrace City Council March 8, 2016
City of Grand Terrace Page 4
Council Member Jackie Mitchell
Council Member Mitchell thanked everyone in attendance and echoed Council Member
Hussey's statements on the School teams. She also congratulated them on their
accomplishments. She participated in Read Across America and Dr. Seuss' birthday at
Cooley Ranch Elementary School it was a great event. Council Member Mitchell
participated in the Blue Mountain Hike on Saturday. She wanted to let the organizers of
this Walk know how much the participants enjoyed themselves. She also thanked the
City Council and City Staff on Dennis Kidd's behalf for their help. She was also asked
by some of the residents to have a spring event for the community and asked the
Chamber if they would like to partner with someone to do this for the community.
Mayor Pro Tem Sylvia Robles
Mayor Pro Tem Robles thanked the Sheriff's for their work. She requested that a tweet
feature be added to the City's official Facebook page so that people can go there for this
type of Sheriff’s information. She would like to button up the timeline on dissemination of
the Sheriff's information. March 5th was a very special day for her family and that was
why she was not able to participate in the Blue Mountain Hike. Her Husband turned 70
years old and they had a big event at the Mitla Banquet room Assembly Member Brown
attended and provided a proclamation. Mayor Pro Tem Robles along with Council
Member Wilson attended Assembly Member Brown's dinner it was very nice to dialog
with her colleague on the work he is doing with impoverished people going into the
workforce. She also attended the March 4th event at the College where during this
Logistics Conference there were a group of people protesting for air quality. She and
her husband have been attending the lunch program at the Senior Center and they
enjoy the food. She commended the High School students that go help the Seniors on
game night. Mayor Pro Tem reported that Omnitrans was currently in labor negotiations
with the drivers. She expects the Omnitrans strategic plan presentation in April.
Mayor Darcy McNaboe
Mayor McNaboe reported on the SANBAG - Board Meeting of March 2, 2016 as follows:
Closed Session -Update on ongoing litigation Consent Calendar- Administrative Matters
• November/December 2015 and January 2016 Procurement Reports
• Measure I Revenue Report
• Budget to Actual Report for First Quarter Ending September 30, 2015
• Measure I Revenue Estimate for FY 2016/2017 Allocation Planning
• FY 2015/16 Work Goals and Objectives Second Quarter Report Consent Calendar-
Project Delivery
• I 215 I Mt Vernon Ave Cooperative Agreement for Participation with CalTrans
• Monte Vista Ave Grade Separation - Construction Maintenance Agreement and
Improvement Fund Project Baseline Agreement
• I 215 Barton Road Cooperative Agreement with Grand Terrace
• SR 60 I Archibald Agreement with CalTrans
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Minutes Grand Terrace City Council March 8, 2016
City of Grand Terrace Page 5
• I 215 Barton Road Plans, Specifications & Estimates and Right of Way Agreement
Amendment 6
• US 395 Phase 1Right of Way Agreement Amendment 1 with CalTrans Consent
Calendar- Regional/SubRegional
• Development Mitigation Annual Report for Fiscal Year Ending June 30, 2015
Consent Calendar- Transit /Rail
• Sam Bernardino Transit Center Right of Way Allocation
• Award Contract with Nossaman for Redlands Passenger Rail Project Right of Way
Legal Services
• RFPs for Construction Management Services for Redlands Passenger Rail Consent
Calendar- Council of Governments
• Public Affairs Annual Report
• MOU Template for Alternative Property Assessed Clean Energy Programs (PACE)
financing programs
• Model Consumer Protection Policies for PACE
Consent Calendar- Transportation and Programming and Fund Administration
• Maintenance of Effort Base Year Approvals
• Local Transportation Fund Apportionment for FY 2016/2017
• Measure I Valley Major Street Program Allocation Planning for FY 2016/17
Discussion - Council of Governments
• Presentation from the Homeless Outreach Proactive Enforcement Team
Discussion - Administrative Matters
• Results of Auditors Agreed upon Procedures Engagement requested by the
Independent Taxpayer Oversight Committee
Discussion - Transportation Programming and Fund Administration
• FY 2016/17 State Transit Assistance Fund Population Share Apportionment
• Revised 2016 Fund Estimate and State Transportation Improvement Program
Discussion - Regional/ Sub Regional
• Strategy for using Transportation Development Act Article 3 Funds to increase
competitiveness of Active Transportation Program Cycle 3 Applications
Discussion - Council of Governments
• Grant Writing Services Contract
• State and Federal Legislative Update
Mayor McNaboe participated in Read Across America. She was invited by Ms.
Broadway at Cooley Ranch Elementary on Tuesday to read to the kindergarten and first
grade classes. She was also invited by Mrs. Marcano and Mrs. Marquez at Terrace
View Elementary on Wednesday for an assembly and on Friday. Mayor McNaboe
wished a happy anniversary to Council Member Wilson and his wife. She also wished
happy birthdays to Mayor Pro Tem Robles’ family members. Mayor McNaboe enjoyed
the Blue Mountain hike, it was great to see the turnout, and it was nice to see Assembly
Member Brown in attendance.
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Minutes Grand Terrace City Council March 8, 2016
City of Grand Terrace Page 6
E. PUBLIC HEARINGS
4. Economic Development Incentive Agreement with OneSource Distributors.
City Manager Duffey presented this item.
Mayor McNaboe opened the Public Hearing at 6:10 p.m. There being no speakers in
favor or in opposition, Mayor McNaboe closed the Public Hearing at 6:11 p.m.
APPROVE ECONOMIC DEVELOPMENT INCENTIVE (EDI) AGREEMENT WITH
ONESOURCE TO RETAIN ONESOURCE WITHIN THE CITY OF GRAND TERRACE.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Jackie Mitchell, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
F. UNFINISHED BUSINESS
THIS ITEM WAS REMOVED FROM THE AGENDA AND NOT DISCUSSED.
5. Approval of Final Tract Map No. 18793
1) APPROVE FINAL TRACT MAP NO. 18973;
2) AUTHORIZE THE MAYOR TO SIGN THE TRACT MAP MYLAR’S; AND
3) DIRECT STAFF TO FORWARD THE MYLAR’S TO THE SAN BERNARDINO
COUNTY RECORDER’S OFFICE FOR RECORDATION.
4) AUTHORIZE THE CITY ENGINEER TO ACCEPT THE PUBLIC
IMPROVEMENTS UPON COMPLETION OF THE FINAL CAP.
G. NEW BUSINESS
6. Omnitrans Proposed Amended and Restated Joint Powers Agreement
City Manager Duffey provided a brief summary of this item.
APPROVE THE PROPOSED OMNITRANS RESTATED AND AMENDED JOINT
POWERS AGREEMENT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tem
SECONDER: Jackie Mitchell, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
7. Fiscal Year 2015-2016 Second Quarter Financial Report
Finance Director Fortune presented the PowerPoint Presentation for this item.
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Minutes Grand Terrace City Council March 8, 2016
City of Grand Terrace Page 7
RECEIVE AND FILE THE SECOND QUARTER FINANCIAL REPORT FOR THE
PERIOD ENDING DECEMBER 31, 2015.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tem
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
8. Treasurer's Report as of December 31, 2015
Finance Director Fortune provided a summary on the PowerPoint Presentation.
RECEIVE AND FILE THE TREASURER'S REPORT FOR THE PERIOD ENDING
DECEMBER 31, 2015.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
9. Implementation of Video Surveillance Cameras in the Public-Right-Of- Way and City
Parks
City Manager Duffey provided a brief summary of the program with a PowerPoint
Presentation for this item.
1. APPROVE PURCHASE ORDER FOR $48,562 WITH SECURITY LINES US FOR
THE PURCHASE AND INSTALLATION OF VIDEO SURVEILLANCE CAMERAS
IN THE PUBLIC-RIGHT-OF-WAY (ATTACHMENT I; AND;
2. APPROVE PURCHASE ORDER FOR $5,124.60 TO UPGRADE PARK CAMERAS
IN RICHARD ROLLINS AND PICO PARK TO ALLOW THEM TO BE REMOTELY
ACCESSED AND REPLACE STOLEN CAMERAS IN PICO PARK (ATTACHMENT
I).
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
10. Summer Youth and Employment Program for the City of Grand Terrace
Administrative/Management Intern Smith provided a brief summary of the PowerPoint
Presentation.
City Manager Duffey provided an overview of the Summer Lunch Program. Students do
not have to participate in the Summer Program to receive a free lunch at the park.
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Minutes Grand Terrace City Council March 8, 2016
City of Grand Terrace Page 8
Child Care Director Phillips provided additional information on the Summer Lunch
Program.
Council Member Mitchell asked if the 60 to 100 students were daily and how was this
going to work. How would staff know how many lunches to prepare?
Administrative/Management Intern Smith stated that the 60 to 100 were students
actively enrolled in the program. The free lunch would also be available to students that
do not participate in the summer program.
City Manager Duffey stated that Director Phillips would initially prepare for the 100
lunches and have additional food available to prepare any additional lunches.
Karen Suarez, Vice Chair for REC Center, stated she was very excited that the Council
was considering their proposal and availed herself for any questions they may have.
City Manager Duffey requested a change to the recommendation as follows: Authorize
the City Manager to make non-substantial changes and adjustments necessary to
execute the agreement with the REC Center this may include implementation of an
installment payment plan to the REC Center from April 2016 to June 2016. This is to
correct the way the current contract is written in which the City would we be advancing
the proceeds without any checks and balances along the way.
1. AUTHORIZE THE CITY MANAGER TO MAKE NON-SUBSTANTIAL CHANGES
AND ADJUSTMENTS NECESSARY TO EXECUTE THE AGREEMENT WITH THE
REC CENTER THIS MAY INCLUDE IMPLEMENTATION OF AN INSTALLMENT
PAYMENT PLAN TO THE REC CENTER FROM APRIL 2016 TO JUNE 2016
2. APPROVE AGREEMENT WITH THE REC CENTER TO PROVIDE THE SUMMER
YOUTH RECREATION AND EMPLOYMENT PROGRAM FOR THE CITY OF
GRAND TERRACE
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tem
SECONDER: Jackie Mitchell, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
H. CITY MANAGER COMMUNICATIONS - NONE
ADJOURN
Mayor McNaboe adjourned the City Council meeting at 7:45 p.m.
The Next Regular City Council Meeting will be held on Tuesday, March 22, 2016 at 6:00
p.m.
_________________________________ ________________________________
Darcy McNaboe, Mayor Pat Jacquez-Nares, City Clerk
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AGENDA REPORT
MEETING DATE: March 22, 2016 Council Item
TITLE: Approval of Check Register No. 02292016 in the Amount of
$1,333,267.15
PRESENTED BY: Cynthia Fortune, Finance Director
RECOMMENDATION: Approve Check Register No. 02292016 in the amount
$1,333,267.15, as submitted, which includes the Check
Register Account Index for Fiscal Year 2015-16.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register, for the period ending February 29, 2016, has been prepared in
accordance with Government Code §37202 and is hereby submitted for the City
Council’s approval.
The check register lists all vendor payments for the preceding month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. Check Register No. 02292016 lists all payments made
to vendors and employee reimbursements during the month of February.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and CRA
Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-
Department-Account]. Expenditures may be made from trust/agency accounts (Fund
23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
A total of $1,333,267.15 in accounts payable checks were issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
check register.
Payments larger than $10,000:
Check
No. Payee Description Amount
72450 CALPERS REPLACEMNET
BENEFIT
FY 2015-16 REPLACEMENT
BENEFIT CONTRIBUTIONS $24,332.52
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Check
No. Payee Description Amount
72455 INTERWEST
CONSULTING GROUP
DEC 15-16 PAVEMENT AND
INTERSTATE 215 SRVS 12,243.75
72460 SB COUNTY SHERIFF 2ND QTR LAW ENFORCEMENT
SERVICES 21,452.53
72462 WILLDAN FINANCIAL JAN FINANCE DEPT. SERVICES 30,631.40
72474 CITY OF SAN
BERNARDINO
JAN ANIMAL CONTROL
SERVICES 12,461.00
72492 SO CA EDISON JAN 2016 ENERGY USAGE 11,863.95
72504 ZIONS BANK PRINCIPAL/ INTEREST REFI 97
COP 127,423.78
72529 WILLDAN BUILDING OFFICIAL/TECH AND
ENGINEERING SERVICES 11,635.00
72530 SAN BERNARDINO
VALLEY
SETTLEMENT AND RELEASE-
PAYMENT #5 233,955.39
72543 SB COUNTY SHERIFF FEB 2016 LAW ENFORCEMENT
SERVICES 140,352.00
2052016 US BANK TRUST INTEREST- 2011 A&B TABS 578,594.49
TOTAL CHECKS ISSUED OVER $10,000 $1,204,945.81
Payroll costs for the month ending February 29, 2016
Pay
Per.
Period
Ending Period Pay Date Amount
12 01/29/2016 Period 01/16/2015 – 01/29/2016 02/04/2016 $59,495.57
13 02/12/2016 Period 01/30/2016 – 02/12/2016 02/18/2016 $60,818.79
TOTAL PAYROLL FOR FEBRUARY 2016 $120,314.36
FISCAL IMPACT:
All disbursements were made in accordance with the Approved Budget for Fiscal Year
2015-16 in the amount of $ 1,333,267.15.
ATTACHMENTS:
A - Check Register Account Index (PDF)
B - Check Register No. 02292016 (PDF)
3
Packet Pg. 14
APPROVALS:
Finance Completed 03/15/2016 8:00 PM
Cynthia Fortune Completed 03/15/2016 8:00 PM
City Attorney Completed 03/16/2016 3:07 PM
City Manager Completed 03/17/2016 11:34 AM
City Council Pending 03/22/2016 6:00 PM
3
Packet Pg. 15
Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 138 MEDICARE / SUI
11 STREET FUND 125 CITY CLERK 139 EMPLOYEES' BENEFIT PLAN
12 STORM DRAIN FUND 140 FINANCE 140 RETIREMENT
13 PARK FUND 160 CITY ATTORNEY 142 HEALTH/LIFE INSURANCE
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 143 WORKERS' COMPENSATION
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE
16 GAS TAX FUND 180 COMMUNITY EVENTS 218 NON-CAPITAL FURN/SMALL TOOLS
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 230 ADVERTISING
19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT)235 COMMUNICATIONS
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 238 UTILITIES
21 WASTE WATER DISPOSAL FUND 300 DEBT SERVICE 240 RENTS & LEASES
22 COMMUNITY DEV. BLOCK GRANT 370 COMMUNITY DEV (PLANNING)245 MAINT BLDG GRNDS EQUIPMNT
25 SPRING MOUNTAIN RANCH FUND 380 MGT INFORMATION SYSTEMS 250 PROFESSIONAL SERVICES
26 LSCPG/ LGHTG ASSESSMENT DIST.410 LAW ENFORCEMENT 255 CONTRACTUAL SERVICES
31 S/A RDA OBLIGATION FUND 411 ASSET FORFEITURES 260 INSURANCE & SURETY BONDS
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 265 MEMBERSHIPS & DUES
33 S/A DEBT SERVICE FUND 440 CHILD CARE 268 TRAINING
36 S/A 2011 TABS BOND PROCEEDS 450 PARKS MAINTENANCE 270 TRAVEL/CONFERENCES/MTGS
37 S/A CRA PROJECTS TRUST 510 STREET & SIGNAL LIGHTING 272 FUEL & VEHICLE MAINTENANCE
46 CIP - STREET IMPROVEMENT PROJECTS 600 WEST SIDE PARK 570 WASTEWATER TREATMENT
47 CIP - BARTON RD. BRIDGE PROJECT 601 TRACT 14471 PICO & ORIOLE 300 DEBT SERVICE
48 CIP - CAPITAL PROJECTS FUND 602 FORREST CITY PHASE II 700 COMPUTER-RELATED
52 HOUSING AUTHORITY 625 NPDES 701 VEHICLES & EQUIPMENT
61 COMMUNITY BENEFITS FUND 631 STORM DRAIN MAINTENANCE
70 FIXED ASSED/EQUIP REPL FUND 801 PLANNING COMMISSION
802 CRIME PREVENTION UNIT
804 HISTORICAL & CULTURAL COMM.
805 SENIOR CITIZENS PROGRAM
807 PARKS & REC COMMITTEE
808 EMERGENCY OPERATIONS PROG.
999 TRANSFERS
City of Grand Terrace Check Register Index
3.a
Packet Pg. 16
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Check #Invoice #Vendor Invoice Description Inv. Date Amount Total
72448 02/03/2016 ACCENT GRAPHICS AND DESIGN 16-0659 BUSINESS CARDS FOR JESSE K. SMITH 01/26/2016
Date
E 10-120-210-000-000 32.40
32.40
32.40
72449 02/03/2016 AMERICAN FIDELITY ASSURANCE COB414219 FEB EMP PAID ACCIDENT/SUPP LIFE/SUPP STD 02/01/2016
B 23-250-20-00 489.58
489.58
489.58
72450 02/03/2016 CALPERS REPLACEMENT BENEFIT 100000014678392FY 2015 2016 REPLACEMENT BENEFIT CONTRIBUTIONS12/21/2015
B 10-017-00-00 24,332.52
24,332.52
24,332.52
72451 02/03/2016 CINTAS CORPORATION 150 150614801 CHILD CARE PAPER SUPPLIES & OPERATIONAL 01/27/2016
E 09-440-220-000-000 323.60
323.60
323.60
72454 02/03/2016 GRAND TERRACE LITTLE LEAGUE 1 COMMUNITY BENEFITS FUND REIM.01/25/2016
E 61-461-100-000-000 2,000.00
2,000.00
2,000.00
72455 02/03/2016 INTERWEST CONSULTING GROUP 25178 DEC 2015-16 PAVEMENT MANAGEMENT SERVICES01/08/2016
E 16-175-255-200-000 9,506.25
9,506.25
25175 INTERSTATE 215/BARTON ROAD INTERCHANGE IMPROVEMENT DEC01/08/2016
E 16-175-255-300-000 2,737.50
2,737.50
12,243.75
72456 02/03/2016 NORTHLIGHT 27305443 2015 CHRISTMAS HOLIDAY SUPPLIES 12/18/2015
E 10-120-220-202-000 300.00
300.00
300.00
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
3.b
Packet Pg. 17
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72457 02/03/2016 OFFICE DEPOT 819601073001 OFFICE SUPPLIES 01/22/2016
E 10-140-210-000-000 55.49
55.49
819601199001 OFFICE SUPPLIES 01/22/2016
E 10-140-210-000-000 43.41
43.41
98.90
72458 02/03/2016 PROGREEN BUILDING MAINTENANCE15066 FEB 2016 JANITORIAL SERVICE 02/01/2016
E 09-440-244-000-000 1,020.00
1,020.00
1,020.00
72459 02/03/2016 SYLVIA ROBLES JAN 2016 SR JAN HEALTH INSURANCE REIM-ROBLES 01/20/2016
E 10-110-142-000-000 485.41
485.41
485.41
72460 02/03/2016 SB COUNTY SHERIFF 15274 2ND QTR LAW ENFORCEMENT SRVS 01/29/2016
E 10-410-220-000-000 9,697.08
E 10-410-250-000-000 10,948.11
20,645.19
15293 FY 2015-16 LAW ENFORCEMENT SRVCS, & VEH MAINT/GAS01/29/2016
E 10-410-250-000-000 807.34
807.34
21,452.53
72461 02/03/2016 UPDOG 000445 BANNER SIGNS FOR LIGHT UP GRAND TERRACE12/23/2015
E 10-120-220-202-000 350.94
350.94
350.94
72462 02/03/2016 WILLDAN FINANCIAL SERVICES 010-30104 JAN FINANCE DEPT. SERVICES 02/02/2016
E 10-140-250-000-000 30,631.40
30,631.40
30,631.40
3.b
Packet Pg. 18
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72463 02/03/2016 XEROX CORPORATION 083257106 JAN 2015-16 XEROX CHARGES 02/01/2016
E 10-190-212-000-000 382.02
E 10-190-700-000-000 287.54
669.56
082408091 NOV 2015-16 XEROX CHARGES 5755 PRINTER 12/01/2015
E 10-190-212-000-000 52.55
E 10-190-700-000-000 305.98
358.53
083257105 JAN 2015-16 XEROX CHARGES 5755 PRINTER 02/01/2016
E 10-190-212-000-000 46.08
E 10-190-700-000-000 305.98
352.06
1,380.15
72464 02/04/2016 SOFTERWARE INC 2015-00000791 C CARE BILLING MANAGEMENT SOFTWARE 11/16/2015
E 09-440-221-000-000 48.00
E 09-440-223-000-000 48.00
E 09-440-228-000-000 48.00
144.00
144.00
72466 02/10/2016 ALBERT A WEBB ASSOCIATES 160328 ON-CALL TRAFFIC ENGINEERING SERVICES 01/23/2016
E 10-175-250-000-000 3,891.50
3,891.50
3,891.50
72467 02/10/2016 ARROWHEAD UNITED WAY PR END 01292016CONTRIBUTIONS FOR PR ENDING 01/29/2016 01/29/2016
B 10-022-65-00 5.00
5.00
5.00
3.b
Packet Pg. 19
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72468 02/10/2016 AT AND T JAN 2016 AT&T JAN 2016 AT&T 02/01/2016
E 09-440-235-000-000 487.45
E 10-190-235-000-000 444.86
E 10-450-235-000-000 94.42
E 10-805-235-000-000 247.59
E 10-808-235-000-000 151.80
1,426.12
1,426.12
72469 02/10/2016 CA DEPT OF TRANSPORTATION SL160513 OCT-DEC 2015 INTERCHANGE MAINT 01/19/2016
E 16-510-238-000-000 302.78
302.78
302.78
72470 02/10/2016 CA STATE DEPT OF CONSERVATION CONSV-JAN2015-MAR152014-15 SMIP 3RD QUARTER (JAN2015-MAR2015)02/08/2016
R 10-700-01 -14.95
B 23-200-21-00 298.97
284.02
CONSV-APR2015-JUN152014-15 SMIP 4TH QUARTER (APR2015-JUN2015)02/08/2016
R 10-700-01 -2.45
B 23-200-21-00 49.02
46.57
CONSV-OCT2015-DEC152015-16 SMIP 2ND QUARTER (OCT2015-DEC2015)02/08/2016
R 10-700-01 31.29
B 23-200-21-00 -1.56
29.73
CONSV-JUL2015-SEP152015-16 SMIP 1ST QUARTER 02/08/2016
R 10-700-01 -1.55
B 23-200-21-00 31.07
29.52
389.84
3.b
Packet Pg. 20
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72471 02/10/2016 CALPERS 457 PLAN PR END 01292016 457457 DEFERRED COMP CONTRIBUTIONS PR END 0129201601/29/2016
B 10-022-63-00 1,083.03
B 10-022-64-00 9.02
1,092.05
1,092.05
72472 02/10/2016 CINTAS CORPORATION 150 150607212 CHILD CARE PAPER SUPPLIES & OPERATIONAL 01/13/2016
E 09-440-220-000-000 106.98
106.98
106.98
72473 02/10/2016 CITY NEWSPAPER GROUP 22495 PUBLIC HEARING NOTICE FOR SA 15- 05 08/18/2015
B 23-500-24-00 110.08
110.08
110.08
72474 02/10/2016 CITY OF SAN BERNARDINO 2016-10000014 JAN 2016 ANIMAL CONTROL SERVICES 01/27/2016
E 10-187-256-000-000 12,461.00
12,461.00
12,461.00
72475 02/10/2016 CPRE GREENBRIER LLC 01202016 PLAN CHECK REFUNDABLE DEPOSIT 02/08/2016
B 23-500-40-00 7,250.00
7,250.00
7,250.00
72476 02/10/2016 DATA QUICK B1-2496182 JAN 2016 DATA QUICK UPDATES TO PRGM 02/01/2016
E 10-172-250-000-000 43.50
E 10-370-250-000-000 87.00
130.50
130.50
72477 02/10/2016 EYEMED FIDELITY SECURITY LIFE 9041349 FEB EMPLOYEE PAID VISION INS 02/01/2016
B 10-022-61-00 105.87
105.87
105.87
72478 02/10/2016 FRIENDS OF THE LIBRARY 10132015 COMMUNITY BENEFITS FUND REIMB~11/30/2015
E 61-461-100-000-000 1,750.00
1,750.00
1,750.00
3.b
Packet Pg. 21
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72479 02/10/2016 GOPHER PATROL 164789 GOPHER REMOVAL SVCS - PICO PRK, ROLLINS PRK, CITY HALL02/01/2016
E 10-450-245-000-000 245.00
245.00
245.00
72480 02/10/2016 HIGH TECH SECURITY SYSTEMS 114607 C.CARE FIRE SYSTEM MONITORING 03/01-03-31/201602/01/2016
E 09-440-247-000-000 170.00
170.00
170.00
72481 02/10/2016 HINDERLITER DE LLAMAS ASSOC 0024681-IN 2015-16 CONSULTANT SERVICES 11/30/2015
E 10-120-250-000-000 7,740.00
7,740.00
7,740.00
72482 02/10/2016 HOME DEPOT CREDIT SERVICE 6035322500233683 JanOCT- JAN HOME DEPOT CHARGES FY 2015-16 01/28/2016
E 09-440-245-000-000 78.90
E 10-120-220-202-000 735.27
E 10-195-245-000-000 1,286.50
E 10-450-245-000-000 106.95
2,207.62
2,207.62
72483 02/10/2016 WILLIAM HUSSEY JAN 2016 WH JAN HEALTH INS REIMB - HUSSEY 01/21/2016
E 10-110-142-000-000 150.00
150.00
150.00
72484 02/10/2016 JH DOUGLAS AND ASSOCIATES 3 HOUSING ELEMENT UPDATE FY 01/31/2016
E 10-370-250-000-000 1,640.75
1,640.75
1,640.75
3.b
Packet Pg. 22
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72485 02/10/2016 JONES AND MAYER 76156 CITY ATTORNEY LEGAL SERVICES 01/29/2016
E 10-160-250-000-000 5,250.86
5,250.86
76157 CITY ATTORNEY LEGAL SERVICES 01/29/2016
E 32-200-251-000-000 1,735.96
1,735.96
76155 CITY ATTORNEY LEGAL SERVICES 01/29/2016
E 10-160-250-000-000 610.50
610.50
7,597.32
72486 02/10/2016 KELLAR SWEEPING INC 10804 JAN 2016 STREET SWEEPING SRVS 01/31/2016
E 16-900-254-000-000 3,250.00
3,250.00
3,250.00
72487 02/10/2016 MIDAMERICA ADMIN AND RETIRE PR END 01292016 ARSPR END 01/29/2015 RETIREMENT CONTRIBUTIONS01/29/2016
B 10-022-68-00 329.05
329.05
329.05
72488 02/10/2016 MUNISERVICES LLC 0000040594 JAN 2016 BUSINESS LICENSE SRVCS 01/31/2016
E 10-140-250-000-000 3,198.52
3,198.52
3,198.52
3.b
Packet Pg. 23
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
100000014690410
72489 02/10/2016 OFFICE DEPOT 821700956001 OFFICE SUPPLIES 02/02/2016
E 10-140-210-000-000 220.23
220.23
816991959001 OFFICE SUPPLIES 01/16/2016
E 10-370-210-000-000 161.99
161.99
819184690001 OFFICE SUPPLIES 01/21/2016
E 10-370-210-000-000 82.44
82.44
818005155001 OFFICE SUPPLIES 01/15/2016
E 10-370-210-000-000 41.79
41.79
821700956001 B OFFICE SUPPLIES 02/02/2016
E 10-190-220-000-000 19.92
19.92
818005165001 OFFICE SUPPLIES 01/15/2016
E 10-172-210-000-000 12.75
12.75
539.12
72490 02/10/2016 PUBLIC EMPLOYEES RETIREMENT PR END 01292016 PERSRETIREMENT CONTRIBUTIONS FOR PR ENDING 01/29/201501/29/2016
B 10-022-62-00 7,565.07
7,565.07
100000014688547TIER 1- 1959 SURVIVOR BENEFIT EMPLOYER CONTRIBUTIONS01/11/2016
E 10-190-220-000-000 714.00
714.00
PEPRA- 1959 SURVIVOR BENEFIT EMPLOYER CONTRIBUTIONS01/12/2016
E 10-190-220-000-000 672.00
672.00
100000014688521TIER 2- 1959 SURVIVOR BENEFIT EMPLOYER CONTRIBUTIONS01/11/2016
E 10-190-220-000-000 168.00
168.00
9,119.07
3.b
Packet Pg. 24
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72491 02/10/2016 SANTA FE BUILDING MAINTENANCE 14565 JAN 2016 JANITORIAL SERVICES 01/31/2016
E 10-195-245-000-000 593.33
E 10-450-245-000-000 450.00
1,043.33
1,043.33
72492 02/10/2016 SO CA EDISON COMPANY JAN 2016 EDISONJANUARY 2016 ENERGY USAGE 01/31/2016
E 09-440-238-000-000 608.48
E 10-172-238-000-000 86.28
E 10-190-238-000-000 3,166.79
E 10-450-238-000-000 1,114.75
E 10-805-238-000-000 785.84
E 16-510-238-000-000 564.20
6,326.34
JAN 2016 EDISON 2JAN 2016 ENERGY USAGE 02/06/2016
E 16-510-238-000-000 5,388.21
E 26-600-238-000-000 49.80
E 26-601-238-000-000 41.50
E 26-602-238-000-000 58.10
5,537.61
11,863.95
72493 02/10/2016 SO CA GAS COMPANY JAN 2016 GAS JAN CNG FUEL 176-998-6082 5 01/27/2016
E 09-440-272-000-000 2.60
E 10-175-272-000-000 7.80
E 10-185-272-000-000 2.60
13.00
13.00
72494 02/10/2016 SO CAL LOCKSMITH 32114 KEY COPIES 01/27/2016
E 10-195-245-000-000 53.73
53.73
53.73
72495 02/10/2016 SPARKLETTS 9637116020116 JAN 2016 BOTTLED WATER 02/01/2016
E 09-440-238-000-000 189.56
E 10-190-238-000-000 143.20
E 10-805-238-000-000 80.86
413.62
413.62
3.b
Packet Pg. 25
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Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
260608
72496 02/10/2016 SYSCO RIVERSIDE INC 602020638 FY 2015-16 C.CARE FOOD SUPPLIES 02/02/2016
E 09-440-220-000-000 1,727.30
E 09-441-220-000-000 349.90
2,077.20
602020639 FY 2015-16 C.CARE FOOD SUPPLIES 02/02/2016
E 09-440-220-000-000 447.13
447.13
2,524.33
72497 02/10/2016 TIME WARNER CABLE 8448...7245 FEB 2016JAN SENIOR CENTER CABLE SRVS 01/28/2016
E 10-805-238-000-000 146.52
146.52
146.52
72498 02/10/2016 COUNTY OF RIVERSIDE TLMA ADMINSTRATIONTL0000012065 DEC 2015 TRAFFIC SIGNAL LIGHTS MONITORING 01/19/2016
E 16-510-255-000-000 70.91
70.91
70.91
72499 02/10/2016 TRAFFIC MANAGEMENT INC 262770 FY 2015-16 SAFETY SIGNS 12/10/2015
E 17-900-255-000-000 834.84
834.84
261434 FY 2015-16 SAFETY SIGNS 11/03/2015
E 17-900-255-000-000 454.77
454.77
FY 2015-16 SAFETY SIGNS 11/03/2015
E 17-900-255-000-000 122.69
122.69
262773 FY 2015-16 SAFETY SIGNS 11/10/2015
E 17-900-255-000-000 72.90
72.90
1,485.20
72500 02/10/2016 UNDERGROUND SERVICE ALERT 120160296 UNDERGROUND DIGGING NOTIFICATIONS SRVS 02/01/2016
E 16-900-220-000-000 69.00
69.00
69.00
3.b
Packet Pg. 26
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Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72501 02/10/2016 VERIZON WIRELESS 9759519149 JAN 2016 EOC VERIZON CELL TOWER 01/25/2016
E 10-808-235-000-000 20.02
20.02
20.02
72502 02/10/2016 WESTERN EXTERMINATORS CO 3842151 JAN 2016 PEST CNTL SRVS: CITY HALL, BLDG & SAFETY, C.CARE, SR CNTR01/31/2016
E 09-440-245-000-000 85.00
E 10-195-245-000-000 106.50
E 10-805-245-000-000 41.50
233.00
233.00
72503 02/10/2016 WILLDAN 002-16307 DEC 2015 PLAN CHECK & INSPECTION SVCS 01/12/2016
E 10-172-250-000-000 6,725.00
6,725.00
6,725.00
72504 02/10/2016 ZIONS BANK 0010053988684339002PRINCIPAL/INTEREST REFI OF 97 COP 01/25/2016
E 10-190-243-000-000 100,716.18
E 10-190-243-001-000 26,707.60
127,423.78
127,423.78
72505 02/17/2016 ACCENT GRAPHICS AND DESIGN 16-0664 BUSINESS CARDS FOR G. HAROLD DUFFEY 02/08/2016
E 10-120-210-000-000 54.00
54.00
54.00
72506 02/17/2016 ARROWHEAD UNITED WAY PR END 02122016 UWCONTRIBUTIONS FOR PR ENDING 02/12/2016 02/12/2016
B 10-022-65-00 5.00
5.00
5.00
72507 02/17/2016 KEVIN HOWARD BEARDSLEY 003-16 JAN-FEB VIDEOGRAPHER & VIDEO TRANSFER SERVICES02/11/2016
E 10-125-250-000-000 323.00
323.00
323.00
3.b
Packet Pg. 27
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72508 02/17/2016 CALPERS 457 PLAN PR END 02/12/2016457 DEFERRED COMP CONTRIBUTIONS PR END 02/12/201602/12/2016
B 10-022-63-00 1,083.03
B 10-022-64-00 9.02
1,092.05
1,092.05
72509 02/17/2016 CHEVRON TEXACO CARD SERVICES 46626712 JAN VEHICLE FUEL 02/06/2016
E 10-175-272-000-000 273.38
E 10-185-272-000-000 50.51
323.89
323.89
72510 02/17/2016 CINTAS CORPORATION 150 150622405 CHILD CARE PAPER SUPPLIES & OPERATIONAL ITEMS02/10/2016
E 09-440-220-000-000 323.60
323.60
323.60
72511 02/17/2016 GOPHER PATROL 165285 GOPHER REMOVAL SVCS - PICO PRK, ROLLINS PRK, CITY HALL02/25/2016
E 10-450-245-000-000 85.00
85.00
85.00
72512 02/17/2016 HOUSTON AND HARRIS PCS INC 15-19374 VIDEO INSPECTION & STORM DRAIN CLEANING SRVS12/23/2015
E 10-631-255-000-000 3,235.00
3,235.00
16-19455 VIDEO INSPECTION & STORM DRAIN CLEANING SRVS01/29/2016
E 10-631-255-000-000 920.00
920.00
4,155.00
3.b
Packet Pg. 28
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72513 02/17/2016 HYDRO SCAPE PRODUCTS INC 09498515-00 PICO PARK SPRINKLER REPAIRS; BEST TURF SUPREME02/09/2016
E 10-450-245-000-000 436.81
436.81
436.81
72514 02/17/2016 LAKESHORE LEARNING MATERIALS 4876580216 SUPPLIES FOR C.CARE, TINY TOTS, & SCHOOL AGE02/04/2016
E 09-440-221-000-000 22.81
22.81
22.81
72515 02/17/2016 LEAGUE OF CALIFORNIA CITIES -GHDLLC-IEDIV-02251 6 IE DIV. MEETING - CITY MGR 02/25/2016
E 10-120-270-000-000 35.00
35.00
-WHLLC-IEDIV-02251 6 IE DIV. MTG - COUNCILMEMBER HUSSEY 02/25/2016
E 10-110-270-000-000 35.00
35.00
70.00
72516 02/17/2016 LOZANO DAVID 02092016-DL PARK RESERVATION REFUND 02/09/2016
R 10-450-01 140.00
140.00
140.00
72517 02/17/2016 MIDAMERICA ADMIN AND RETIRE PR END 02122016 ARSPR END 02/12/16 RETIREMENT CONTRIBUTIONS 02/12/2016
B 10-022-68-00 368.81
368.81
368.81
72518 02/17/2016 MICHEAL BAKER INTERNATIONAL 44830 FY 2015-16 MINUTES TRANSCRIPTION SERVICES11/25/2015
E 10-125-250-000-000 3,093.75
3,093.75
3,093.75
3.b
Packet Pg. 29
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72519 02/17/2016 PUBLIC EMPLOYEES RETIREMENT PR END 02122016 PERSRETIREMENT CONTRIBUTIONS FOR PR ENDING 02/12/201602/12/2016
B 10-022-62-00 7,713.17
7,713.17
7,713.17
72520 02/17/2016 RITRON INC 04276 EOC RADIO REPLACEMENT BATTERIES 02/10/2016
E 10-808-246-000-000 501.53
501.53
501.53
72521 02/17/2016 RIVERSIDE HIGHLAND WATER CO DEC/JAN 2016 RHWCDEC/JAN 2015-16 WATER USAGE 02/01/2016
E 09-440-238-000-000 141.22
E 10-190-238-000-000 401.67
E 10-450-238-000-000 2,836.52
E 10-805-238-000-000 246.42
E 26-600-239-000-000 82.12
E 26-601-239-000-000 51.25
E 32-600-214-000-000 47.20
E 32-600-216-000-000 12.14
E 32-600-301-000-000 12.14
E 32-600-307-000-000 24.28
E 32-600-326-000-000 24.28
E 48-600-330-010-000 82.12
E 52-700-710-000-000 12.14
E 52-700-767-000-000 12.14
3,985.64
3,985.64
72522 02/17/2016 ROSENOW SPEVACEK GROUP INC I001141 JAN PROPERTY TAX CONSULTING SRVCS FY 2015-1602/08/2016
E 32-200-250-000-000 395.00
395.00
395.00
72523 02/17/2016 SAN BERNARDINO COUNTY 6-DM ABOESB-CCC-0331201 2016 CITY COUNTY CONFERENCE MAYOR 03/31/2016
E 10-110-270-000-000 165.00
165.00
6-SRSB-CCC-0331201 2016 CITY COUNTY CONF. MAYOR-PRO TEM 03/31/2016
E 10-110-270-000-000 165.00
165.00
330.00
3.b
Packet Pg. 30
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72524 02/17/2016 SHELL FLEET MANAGEMENT 8000209687602 JAN VEHICLE FUEL 02/04/2016
E 10-175-272-000-000 190.10
190.10
190.10
72525 02/17/2016 SIEMENS INDUSTRY INC 5610011164 JAN 2016 TRAFFIC SIGNAL MAINTENANCE 02/10/2016
E 16-510-255-000-000 702.00
702.00
702.00
72526 02/17/2016 SO CA GAS COMPANY JAN 2016 GAS 2JAN 2016 CNG FUEL & NATURAL GAS 02/11/2016
E 09-440-238-000-000 219.60
E 10-190-238-000-000 56.17
E 10-805-238-000-000 371.97
647.74
647.74
72527 02/17/2016 TIME WARNER CABLE 8448...7046 JAN/FEBJAN-FEB CITY HALL CABLE SRVS 02/06/2016
E 10-380-210-000-000 64.21
64.21
64.21
72528 02/17/2016 VERIZON WIRELESS 9759671592 JAN 2016 PUBLIC WORKS & C. CARE CELL PHONES02/25/2016
E 09-440-235-000-000 60.00
E 10-175-240-000-000 372.16
432.16
432.16
72529 02/17/2016 WILLDAN 002-16308 DEC 2015 BUILDING OFFICIAL & BUILDING TECH SERVICES01/12/2016
E 10-172-250-100-000 3,640.00
E 10-175-255-100-000 3,640.00
7,280.00
002-16114 B OCT BUILDING OFFICIAL & BUILDING TECH SERVICES11/09/2015
E 10-175-255-100-000 2,405.00
2,405.00
002-16204 NOV 2015-16 PUBLIC WORKS ENGINEERING SERVICES12/03/2015
E 10-175-255-100-000 1,950.00
1,950.00
11,635.00
3.b
Packet Pg. 31
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Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72530 02/22/2016 SAN BERNARDINO VALLEY 01202016 SETTLEMENT AND RELEASE-PAYMENT #5 01/20/2016
B 33-021-20-10 229,536.00
E 33-300-200-000-000 4,419.39
233,955.39
233,955.39
72531 02/24/2016 AMERICAN FIDELITY ASSURANCE COB427152 MAR EMP PAID ACCIDENT/SUPP LIFE/SUPP STD 03/01/2016
B 23-250-20-00 489.58
489.58
489.58
72532 02/24/2016 CALPERS 457 PLAN PR END 01/15/2016457 DEFERRED COMP CONTRIBUTIONS PR END 01/15/201601/15/2016
B 10-022-63-00 3.87
3.87
3.87
72533 02/24/2016 EZ SUNNYDAY LANDSCAPE 9853 FEB 2016 MONTHLY MAINTENANCE 02/19/2016
E 10-195-255-000-000 200.00
E 10-450-255-000-000 3,300.00
E 26-600-255-000-000 160.00
E 26-601-255-000-000 80.00
3,740.00
3,740.00
72534 02/24/2016 FRUIT GROWERS SUPPLY 91730266 LANDSCAPE MAINTENANCE SUPPLIES 01/20/2016
E 10-450-245-000-000 294.34
294.34
91738275 LANDSCAPE MAINTENANCE SUPPLIES 02/17/2016
E 10-450-245-000-000 79.31
79.31
91736349 LANDSCAPE MAINTENANCE SUPPLIES 02/10/2016
E 10-450-245-000-000 50.10
50.10
91736012 LANDSCAPE MAINTENANCE SUPPLIES 02/10/2016
E 10-450-245-000-000 11.17
11.17
434.92
3.b
Packet Pg. 32
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72535 02/24/2016 HONEYWELL ACS SERVICE 5235047844 HVAC SYSTEM - REPL 15B INTERFACE 12/31/2015
E 10-195-257-000-000 8,627.67
8,627.67
8,627.67
72536 02/24/2016 HYDRO SCAPE PRODUCTS INC 09507317-00 CITY WIDE PARK REPAIRS 02/16/2016
E 10-195-245-000-000 207.90
207.90
207.90
72537 02/24/2016 LINCOLN NATIONAL LIFE INSURANC LCLN MAR 2016 MAR LIFE/AD&D/DEP LIFE/WI/LTD 03/01/2016
B 10-022-66-00 1,026.83
1,026.83
1,026.83
72538 02/24/2016 DARCY MCNABOE MAR 2016 DM MAR HEALTH INSURANCE REIM-MCNABOE 02/23/2016
E 10-110-142-000-000 409.03
409.03
409.03
72539 02/24/2016 OFFICE DEPOT 823966613001 FY 2015-16 OFFICE SUPPLIES 02/12/2016
E 10-140-210-000-000 258.15
258.15
822445076001 OFFICE SUPPLIES 02/04/2016
E 10-172-210-000-000 113.39
113.39
822444957001 OFFICE SUPPLIES 02/05/2016
E 10-172-210-000-000 73.89
73.89
822445077001 OFFICE SUPPLIES 02/08/2016
E 10-185-210-000-000 26.13
26.13
823966655001 FINANCE DEPT OFFICE SUPPLIES 02/12/2016
E 10-140-210-000-000 13.25
13.25
484.81
3.b
Packet Pg. 33
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
72540 02/24/2016 ON TRAC 8374360 JAN 2016 PLAN CHECK DELIVERY SERVICES 02/06/2016
E 10-172-210-000-000 31.00
31.00
31.00
72541 02/24/2016 ROADRUNNER SELF STORAGE INC 19773 FEB 2016 STORAGE RENTAL 02/17/2016
E 10-140-241-000-000 248.00
248.00
248.00
72542 02/24/2016 ROQUET PAVING INC 150 REMOVE LARGE ROCK FROM PALM AVE 02/24/2016
E 16-900-257-000-000 5,295.00
5,295.00
5,295.00
72543 02/24/2016 SB COUNTY SHERIFF 15235 FEB 2016 LAW ENFORCEMENT SRVCS 01/12/2016
E 10-410-255-000-000 5,814.65
E 10-410-256-000-000 126,242.73
E 14-411-256-000-000 8,294.62
140,352.00
140,352.00
72544 02/24/2016 SO CA GAS COMPANY NOV - JAN 2016 GASNOV - JAN 2016 CNG FUEL & NATURAL GAS 02/08/2016
E 10-190-238-000-000 62.11
62.11
62.11
72545 02/24/2016 STRADLING YOCCA CARLSON RAUTH304560-0000 ISSUANCE OF 2011 TAX ALLOCATION FOR RESEARCH02/12/2016
E 32-200-255-000-000 441.00
441.00
441.00
72546 02/24/2016 TIME WARNER CABLE 8448...3825 JAN/FEBJAN-FEB CITY HALL CABLE SRVS 02/23/2016
E 10-805-238-000-000 58.91
58.91
58.91
72547 02/24/2016 COUNTY OF RIVERSIDE TLMA ADMINSTRATIONTL0000012163 JAN 2016 TRAFFIC SIGNAL LIGHTS MONITORING 02/17/2016
E 16-510-255-000-000 481.43
481.43
481.43
3.b
Packet Pg. 34
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Check #Invoice #Vendor Invoice Description Inv. Date Amount TotalDate
Check Register
CITY OF GRAND TERRACE
As of 2/29/2016
102 checks in this report
72548 02/24/2016 TRAFFIC MANAGEMENT INC 277178 FY 2015-16 SAFETY SIGNS 02/18/2016
E 17-900-255-000-000 1,609.52
1,609.52
1,609.52
72549 02/24/2016 TW TELECOM 42282085 FEB 2016 CITY HALL PHONE AND INTERNET 02/17/2016
E 10-190-235-000-000 1,677.18
1,677.18
1,677.18
72550 02/24/2016 UNDERGROUND SERVICE ALERT 1220150294 JAN 2016 UNDERGROUND DIGGING NOTIFICATIONS SRVS02/17/2016
E 16-900-220-000-000 52.50
52.50
52.50
72551 02/24/2016 WILLDAN 002-16368 JAN 2016 PLAN CHECK & INSPECTION SVCS 02/05/2016
E 10-172-250-000-000 2,780.00
2,780.00
002-16370 JAN 2016 PUBLIC WORKS ENGINEERING SERVICES02/05/2016
5,315.00
2052016 02/05/2016 US BANK TRUST NATL ASSOC GTTAB2011A&B 030116INTEREST- 2011 TABS 2011 A 03/01/2016
174,755.00
B 36-010-05-00 -83.01
E 10-175-255-100-000 2,535.00
2,535.00
1,333,267.15Total Checks:
578,594.49
578,594.49
E 33-300-209-010-000 403,922.50
E 33-300-209-020-000
3.b
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AGENDA REPORT
MEETING DATE: March 22, 2016 Council Item
TITLE: Approval of Final Tract Map No. 18793
PRESENTED BY: Sandra Molina, Community Development Director
RECOMMENDATION: 1) Approve Final Tract Map No. 18973;
2) Authorize the Mayor to sign the Tract Map Mylar’s;
and
3) Direct staff to forward the Mylar’s to the San
Bernardino County Recorder’s office for recordation.
4) Authorize the City Engineer to accept the public
improvements upon completion and acceptance.
2030 VISION STATEMENT:
This staff report supports Goal #1 Promote Economic Development as recordation of
the final map will allow for construction of twelve new single family homes.
BACKGROUND:
A Tentative Tract Map application was filed by Kenneth J. Catanzarite, represented by
Darryl Moore (“Applicant”) for Tentative Tract Map 15-01, (TTM 15-01), Tentative Tract
Map No. 18793, (TTM 18793), to subdivide 3.2 acres of land into twelve (12) single
family lots with each lot measuring a minimum of 7,200 square feet. A concurrent
variance application (Variance 15-01) was submitted to deviate from the lot width
standards for one of the lots as well as lot depth standards for seven additional lots.
The project site is Zoned R1-7.2, Single Family and designated as Low Density
Residential on the General Plan Land Use Map.
On April 16th, 2015, the Planning Commission conducted a noticed public hearing on
the Project and voted 4-0 recommending the City Council’s approval of TTM 15-01,
TTM 18793 and Variance 15-01. On April 28, 2015, the City Council conducted a
noticed public hearing and adopted Resolution No. 2015-08, approving the subdivision.
DISCUSSION:
The City’s adopted Subdivision Ordinance (Title 17) governs the filing and acceptance
of final maps. The subdivider has submitted the required plans and materials identified
in Section 17.28.030 (Complete and timely filing with the City Engineer) for the filing and
acceptance of final maps.
Infrastructure plans for the on-site and off-site street improvements, grading and flood
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management plans have been submitted and approved by the City Engineer. As
permitted, the subdivider has chosen to install public infrastructure improvements,
rather than secure materials and performance bonds for the public infrastructure
improvements. Inspections of the infrastructure have been performed and comply with
all City and State regulations as well as requirements from Riverside Highland Water
Company, San Bernardino County Fire and the City of Colton Sewer Department.
It is standard practice for the final asphalt cap of public streets to be installed with the
completion of the residences; however, the applicant has requested that installation of
the public sidewalk and monumentation also be deferred. The reason for this is the
potential for the sidewalks and monuments to be damaged during construction of the
homes. The developer has provided a cash deposit ($52,257.60) To cover these items.
Once installation of the final cap, sidewalks and monuments is complete, the City
Engineer will inspect and accept the public improvements. Therefore, part of the
recommendation is to authorize the City Engineer to accept the public improvements,
upon inspection and acceptance.
The Applicant has complied with or will have complied with all conditions of approval
required by Resolution No. 2015-08, prior to the Council’s acceptance of the Final Tract
Map and recordation of the Map.
FISCAL IMPACT:
Acceptance of the final map will not adversely impact the general fund. The general
fund has realized a positive impact through payment of filing and processing fees.
Additionally, once the map is recorded and property is improved property tax values will
increase and additional filing fees will be collected for construction of the homes.
APPROVALS:
Sandra Molina Completed 03/14/2016 11:28 AM
City Attorney Completed 03/16/2016 3:10 PM
Finance Completed 03/16/2016 3:21 PM
Community Development Completed 03/16/2016 3:22 PM
City Manager Completed 03/17/2016 11:35 AM
City Council Pending 03/22/2016 6:00 PM
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AGENDA REPORT
MEETING DATE: March 22, 2016 Council Item
TITLE: Award of March 2016 Community Benefit Funds
PRESENTED BY: Cynthia Fortune, Finance Director
RECOMMENDATION: Approve the award of $310.00 from the City’s Community
Benefits Fund to the Grand Terrace REC Center to cover the
cost of a special event permit; and
Approve the award of $2,000 from the City’s Community
Benefits Fund to the Grand Terrace Football & Cheer to
cover the cost 10 program scholarships to youth ages 5 – 14
in the community.
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of
revenue receipts and expenditure disbursements against approved budget
appropriations; and
Goal #4 – Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
On June 23, 2015, City Council approved the use of $25,000 from the City’s General
Fund Reserve Balance, to establish a Community Benefits Fund (CBF). The Community
Benefits Fund’s purpose is to provide funding for local youth programs, community
events, community fee waivers, and be used as an economic development tool for small
business development in the City.
On August 11, 2015, City Council approved the CBF Program Guidelines, Application
and authorized the City Manager to implement the program.
The City Council has approved 6 grants to date:
No. Account Title Approved
Amount
1. Foundation of Grand Terrace $350
2. Terrace View Elementary PTA 1,000
3. Friends of the Grand Terrace 1,750
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Branch Library
4. Grand Terrace Little League 2,000
5. Grand Terrace Community
Basketball (original award: $1,260) 1,136
6. The REC Center 2,000
TOTAL $8,236
DISCUSSION:
The City received two applications during the month of March, 2016:
1. The REC Center; and
2. Grand Terrace Youth Football & Cheer.
THE REC CENTER
The Resource, Education and Community (REC) Center is a non-profit public benefit
organization dedicated to enriching communities by providing recreation, education and
creative arts programs, specially in communities with limited resources.
Below summarizes the application submitted by the REC Center:
Project Title: The REC Center BBQ & Easter Egg Hunt
Project Activity: The REC Center proposes to hold a community
event that will include BBQ and an Easter egg
hunt. Tickets for the event are being sold to
cover the cost of food for guests. The event will
be located at Fire Station 23, 22582 Center City
Court.
Public Purpose: This event will encourage attendees to
participate in arts/performing arts, bring the
community as a whole closer to one another,
and provide an appreciation of the Fire
Department.
Amount Requested: $310.00
Utilization of Funds: Funds will be used for covering the cost of a
special events permit with the City.
As noted in the background, City Council has previously approved a $2,000 grant from
the Community Benefits Fund to the REC Center in February for the design and print
cost of their proposed Community Activity Guide.
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GRAND TERRACE YOUTH FOOTBALL & CHEER
The Grand Terrace Titans Jr. All American Football and Cheer (Grand Terrace Titans
JAAFC) is a recreational youth football and cheer league open to boys and girls from 5
– 14 in the Grand Terrace, Highgrove, Loma Linda and Colton areas.
Their mission is to provide a nurturing and supportive environment in which children –
regardless of race, creed, religion or national origin – can improve their football and
cheerleading skills and participate with other teams in a safe and fun environment.
Their vision is to ensure that all youth ages 5 -14 in the community have the opportunity
to participate in organized youth football and cheer. The objective for all involved is to
not only have fun learning the game of football and the spirit of cheer, but to also build
their character and self-esteem by practicing
teamwork,
sportsmanship,
respect,
pride, and
academic excellence.
Below summarizes the application submitted by the league:
Project Title: Youth Football & Cheer
Project Activity: The league is proposing to provide ten (10)
scholarships to boys and girls aged between 5
and 14 that are economically disadvantaged.
Each child will receive a scholarship of $200.00
Public Purpose: Providing the scholarships to economically
disadvantaged children will all youth in the
community the opportunity to participate in an
organized activity will having fun, and learning
fundamental skills such as being part of a team,
boosting their self-esteem, respect and
enhancing their academic growth.
Amount Requested: $2,000.00
Utilization of Funds: Funds will be used to pay for scholarships
awarded to 10 boys and girls.
RECOMMENDATION:
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After staff reviewed the application, it is recommended that City Council:
1. Approve the award of $310.00 of the City’s Community Benefits Fund to the REC
Center; and
2. Approve the award of $2,000.00 of the City’s Community Benefits Fund to the
Grand Terrace Titans JAAFC.
Upon City Council approval, the applicants will comply with the following, if they have
not already done so:
1. Issue the City of Grant Terrace an invoice for the grant amount;
2. Complete a W-9 form for reporting purposes;
3. Submit receipts within 30 days of the event/activity showing that the funds
provided were used for their original intent.
Attached are the submitted applications from the REC Center and the Grand Terrace Jr.
All American Football & Cheer.
FISCAL IMPACT:
Funds in the amount of $25,000 have been approved for the program and established in
the Community Benefits Fund (Fund 61). If approved, the table below will show the
balances of each category remaining in the fund:
Fund
No.
Account
No. Account Title
Balance
as of
February2016
Proposed
Grant
Awards
Balance
61 461-100 Youth Programs $4,114 ($2,000) $2,114
61 461-200 Art, Business &
Service Org. 2,650 (310) 2,340
61 461-300 Community Waiver
Requests 5,000 0 5,000
61 461-400 Other Community
Grants 5,000 0 5,000
TOTAL $16,764 ($2,310) $14,454
ATTACHMENTS:
CBF 2015-16-007a - The REC Center BBQ (PDF)
CBF 2015-16-008 - Grand Terrace Youth Football & Cheer (PDF)
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APPROVALS:
Cynthia Fortune Completed 03/17/2016 9:02 AM
Finance Completed 03/17/2016 9:02 AM
City Attorney Completed 03/17/2016 9:18 AM
City Manager Completed 03/17/2016 11:35 AM
City Council Pending 03/22/2016 6:00 PM
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CITY OF GRAND TERRACE
COMMUNITY BENEFITS FlJND (GT-CBF)
ORGANIZATION INFORMATION
Organization Name: 1Vu__ REC c~ ~
Enti chi!)' coYnr:'.UA.A,tu-.r ~Je p10v 1 ct,·~
Organization Mission: j'tC teA.f:-:' I ~ Ct0'l\,Dr kC~tL . . ct<f-s reretf>\.S ..es: mo ,I' 1 ~ ll \./t I " Ctiv'V\ YY\ lA.(\ \ + l e. s Lv I/ n'h. l ~ res 64, r ce s;:
Organization Contact #1: Name: ~-ffi_r~{\ [.: tsre{ Title: C ill Cc ·l \
Mailing Address: i ?JJ 31 {a en) \ s:e_ ,A;-tre_,
City, State, Zip Code h_T,CA 4'7/~ I~
Phone & E-mail: Phone :LtO~ ~ l0\2 E-mail: l\o .. tc..~ht'1 f\()res;qq~m~
Organization Contact #2: Name: Kare V\.fu ct ff.Z Title: Vl~ chtti'r-
Mailing Address: 'Lii 51 Ctt11oJ [,L~G_
City, State, Zip Code 6T,(Aqz,3\_$
Phone & E-mail: Phone: °101(si[S-~1 Gb E-mail :k:~SUAre~h5tm:;(~) -<
Have you ever applied for funding through the City's ~s D No Community Benefit FUND (CBH) before?
If yes, please list each time you've applied, the outcome, whether you were granted funding or
not, the amount your organization originally requested and the amount approved, if any.
Purpose of Request Amount Amount
Prior Funding Requests Date Requested Approved
(if any) (if any) -
1.
2.
3.
4.
5.
Date of Application: (7?Jl1 i //,Dl { /)
~ ~::S l D -Requested Amount:
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grandterrace-ca.gov
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Submit completed application to: City of Grand Terrace
City Manager's Office
22795 Barton Road
Grand Terrace, CA 92313-5295
Attn: G. Harold Duffey
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grandterrace-ca.gov
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CITY OF GRAND TERRACE
COMMUNITY BENEFITS FUND (GT-CBF)
Project/Activity Title:
·-------·-----··-·----···-+
Project/ Activity Description
(description of event the
organization is seeking
funding for)
Describe how the
project/activity is for a
public purpose and
benefits the residents and
or community of Grand
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Project/Activity Target
Population:
Project/Activity Date:
Location of
Project/ Activity:
Detailed description of
how the funds will be
utilized.
Negative Impact should
funding not be approved:
PROJECT INFORMATION
0 Youth D Seniors
D Businesses D Disabled
Persons
DWomen
0 Yes
Submit completed application to: City of Grand Terrace
City Manager's Office
22795 Barton Road
Grand Terrace, CA 92313-5295
Attn: G. Harold Duffey
12.l Low-
Income
0 Entire
Community
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grandterrace-ca.gov
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CITY OF GRAND TERRACE
COMMUNITY BENEFITS FUND (GT-CBF)
ORGANIZATION INFORMATION
Organization Name:
Organization Mission:
Organization Contact #1:
Mailing Address:
---·~-·-~·--·-·-··------
City, State, Zip Code
Phone & E-mail:
Organization Contact #2:
Mailing Address: ----·---------·
City, State, Zip Code
Phone & E-mail:
Have you ever applied for funding through the City's
Community Benefit FUND (CBH) before? D Yes 0 No
If yes, please list each time you've applied, the outcome, whether you were granted funding or
not, the amount your organization originally requested and the amount approved, if any.
3.
4.
5.
Purpose of
Prior Funding Requests
(if any)
Date of Application:
Requested Amount:
Request
Date
Amount
Requested
Amount
Approved
(if any)
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grandterrace-mgov
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AGENDA REPORT
MEETING DATE: March 22, 2016 Council Item
TITLE: Mid-Year Budget Review for Fiscal Year 2015-16
PRESENTED BY: Cynthia Fortune, Finance Director
RECOMMENDATION: (1) Receive and file report;
(2) Approve proposed budget adjustments/recommendations
if any; and
(3) Approve recommended FY 2016-17 budget development
guidelines and review schedule
BACKGROUND:
The purpose of the Mid-Year Budget Review is to provide the City Council with the
following information:
1. Budget-to-actual results through the first half of the fiscal year, (specifically, until
January 31, 2016);
2. Projections for fiscal year-end;
3. Fund Balance;
4. Any proposed budget adjustments/recommendations for consideration, if any;
5. Highlights of major activities within the fiscal year; and
6. Budget development guidelines and review schedule for the upcoming fiscal year
prior to initiation of the budget process.
The Mid-Year Budget Review for Fiscal Year (FY) 2015-16 focuses on the City’s
General Fund. The Child Care Services Fund will be presented to City Council in April.
DISCUSSION:
FY 2015-16 as of January 31, 2016
Operating Revenues
As of January 31, 2016, General Fund operating revenues received were $2,215,381,
or 48.3% of the approved budget of $4,588,535. The anticipated revenues by the end
of January 31, 2016 were $2,260,867 resulting in a shortfall of $45,486. This is due to
the reduction in Sales Tax as a result of the end of the Triple Flip.
To provide a brief overview of the Triple Flip, in 2004, voters approved Proposition 57,
which authorized the state to issue up to $15 billion in deficit financing bonds. Proceeds
from these bonds were used to address the state’s budget shortfall. To repay the bonds,
the state pledged one-quarter cent of the local Bradley-Burns sales tax. In particular, it
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reduced by one-quarter cent the Bradley-Burns sales tax, which cities and counties use
for general and transportation purposes, and replaced it with a one-quarter cent state
special fund sales tax for repayment of the bonds. To hold local governments harmless,
the state initiated a complex series of revenue exchanges commonly referred to as the
“triple flip,” which we describe below, to continue until the bonds were repaid.
Flip 1: Shifted one-quarter cent of the Bradley-Burns sales tax to the state to
repay the bonds.
Flip 2: Replaced the diverted local sales taxes, dollar for dollar, with property
taxes shifted from school and community college districts—specifically, from
county Educational Revenue Augmentation Funds (ERAF).
Flip 3: The school and community college district tax losses from the redirection
of ERAF to cities and counties, in turn, are offset by increased state education
aid under the Proposition 98 minimum guarantee.
Overall, the intent of this mechanism was that cities, counties, school and community
college districts would not experience any net change in revenue from the triple flip.
Ending the Triple Flip
Current law regarding the end of the triple flip sets forth a two-step process to ensure
cities and counties receive revenue associated with local sales taxes reduced to repay
the bonds.
Step One. The triple flip mechanism described above will continue for the first
quarter of the 2015-16 fiscal year—July 1st through September 30th. This means
property taxes from schools and community colleges will continue to shift to cities
and counties to replace diverted sales taxes that correspond to taxable sales
activity in the fourth quarter of 2014-15. In effect, this step ensures cities and
counties receive reimbursement for taxable sales that occurred up until the end
of 2014-15.
Step Two. Second, current law requires that the quarter-cent tax rate continue
going to the bond repayment special fund for an additional quarter beyond the
end of the quarter in which the bonds are repaid. This means the quarter-cent
sales tax revenue for taxable sales through the end of 2015 will continue to flow
into the bond special fund. Beginning January 1, 2016, the Bradley-Burns rate
will revert from 0.75 percent to its original 1 percent, and the locals will receive
the quarter-cent sales tax revenue as they did before the triple flip began.
Operating Expenditures
General Fund operating expenditures through January 31, 2015 are $2,465,856, which
represents 49.5% of the projected expenditures of $2,559,531. With 58% of the fiscal
year elapsed through January, this is a positive result; these savings, as shown in the
Monthly Financial Reports submitted to City Council, are a result of several approved
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positions being vacant during the first few months of the fiscal year.
Attached for City Council’s review is the Monthly Financial Report for the period ending
January 31, 2016.
FY 2015-16 Year-end Projections
Operating Revenues
For this fiscal year, total revenues are projected at $4,531,245, showing a deficit from
the original budget of $4,588,535. The reduction in revenue is due mostly to the
following:
1. Reduction in sales tax revenues, based on projections provided by the City’s
sales tax consultant, HdL ($100,000) as a result of the end of the Triple Flip; and
2. Approval of an Economic Development Incentive Agreement with One Source
Distributors ($60,000).
In spite of the loss in sales tax revenue, the increase in other revenues reduced the
deficit from $160,000 to $57,290 as show in the table below:
Table 1
City of Grand Terrace
FY 2015-16 General Fund Financial Report
Year-End Revenue Projection
Revenue
Approved
Budget
Year-End
Projection
%
Approved
Budget
Positive
(Negative)
Variance
from
Approved
Property Tax $1,551,518 $1,615,811 104.1% $64,293
Residual Receipts – RPTTF 860,077 862,058 100.2% 1,981
Franchise Fees 495,000 498,593 100.7% 3,593
Licenses, Fees & Permits 308,300 322,213 104.5% 13,913
Sales Tax 900,000 739,004 82.1% (160,996)
Intergovernmental Revenue/Grants 5,000 4,984 99.7% (16)
Charges for Services 104,000 101,457 97.6% (2,543)
Fines & Forfeitures 36,800 45,635 124.0% 8,835
Miscellaneous 5,000 17,839 356.8% 12,839
Use of Money & Property 22,840 23,650 103.5% 810
Waste Water Receipts 300,000 300,000 100.0% 0
TOTAL $4,588,535 $4,531,245 98.8% ($57,290)
Operating Expenditures
Expenditures at June 30th are projected at $5,364,865. The largest unanticipated
expense for the current year is the General Fund’s allocation of the CalPERS Unfunded
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Accrued Liability of approximately $140,000. Due to every department’s prudent and
careful monitoring of their program’s and activities, projected expenditures show a
savings of $57,738 against the approved budget.
The fiscal year-end projections also include the following items previously approved by
the City Council utilizing General Fund fund balance or prior year surplus that were
implemented at the beginning of the year:
Table 2
City of Grand Terrace
FY 2015-16 General Fund
Description Amount
Establishment of a Community Benefits Fund $25,000
City Council Chamber Upgrades 20,000
Establishment of a Fixed Asset Fund
On-Line Permitting System $15,000
Agenda Processing Application Upgrade 40,000
Electronic Records Retention System 45,000
Fixed Asset Funds 300,000
400,000
1st Quarter Budget Appropriations
Quality of Life Programs 100,000
Establishment of a Public Safety Fund
Public Safety Enhancements 200,000
City Camera Projects 50,000
Weekend Code Enforcement 30,000
Emergency Operations Coordination 10,000
390,000
TOTAL $835,000
Although the 1st Quarter Budget Appropriations approved appropriations totaled
$477,000, while the table above only shows a $390,000 allocation, due to the City
Manager’s due diligence, the City is able to utilize Special Revenue Funds for the other
quality of life programs in the amount of $87,000.
The table below shows the year-end expense projections for FY2015-16 by department
and by category:
City of Grand Terrace
FY 2015-16 General Fund Financial Report
Year-End Expenditure Projection
Department
Approved
Budget
Year-End
Projection
%
Approved
Budget
Positive
(Negative)
Variance
from
Approved
City Council $60,877 $58,066 95.4% $2,811
City Manager 511,669 466,707 91.2% 44,962
City Attorney 64,000 63,874 99.8% 126
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City Clerk 218,398 218,398 100.0% 0
Community Development 1,249,409 1,162,087 93.0% 87,322
Finance 501,035 458,004 91.4% 43,031
Public Safety 1,676,200 1,651,887 98.5% 24,313
Non-Departmental 1,141,015 1,285,842 112.7% (144,827)
TOTAL $5,422,603 $5,364,865 98.9% $57,738
Expenditure Category
Approved
Budget
Year-End
Projection
YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
Salaries $791,430 $741,117 93.6% $50,313
Benefits 295,873 445,397 150.5% (149,524)
Professional/Contractual
Services 3,214,733 3,068,604 95.5% 146,129
Materials & Supplies 181,202 177,482 97.9% 3,720
Lease of Facility/Equipment 4,400 6,657 151.3% (2,257)
Equipment 0 0 0
Capital Projects 0 0 0
Utilities 132,400 125,996 95.2% 6,404
Debt Service 257,800 254,848 98.9% 2,952
Overhead Cost Allocation 138,265 138,264 100.0% 1
Transfers Out 406,500 406,500 100.0% 0
TOTAL $5,422,603 $5,364,865 98.9% $57,738
Net Operating Results
The FY2015-16 General Fund Budget was adopted with a minimal surplus of $932.
After several City Council actions as noted in Table 2, the General Fund was to utilize
$835,000 in fund balance and prior year surplus for additional operating expenditures
and asset replacement. The General Fund is expected to end the fiscal year with an
operating surplus of $1,380 for the year, as reflected in the following table:
Table 4
City of Grand Terrace
General Fund Year-End Projection
Net Operating Results
Approved
Budget
Year-End
Projection
Revenue $4,588,535 $4,531,245
Expense 5,422,603 5,364,865
Less Approved Fund Balance Appropriations
Community Benefits Fund (25,000) (25,000)
City Council Chamber Upgrades (20,000) (20,000)
Fixed Asset Fund (400,000) (400,000)
1st Quarter Appropriations (390,000) (390,000)
NET (Operating) $932 $1,380
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Fund Balance
The City’s auditor’s, LSL, has prepared a draft annual financial report for the year ended
June 30, 2015 which is currently being reviewed by City staff. Below is a table that
summarizes fund balance activities and projection until June 30, 2016:
Table 5
City of Grand Terrace
FY 2015-16 General Fund
Projected Year-end Fund Balance
Description Amount
Fund Balance as of July 1, 2014 $1,936,964
Revenue (FY2014-15) $4,882,912
Expenditure (FY2014-15) 4,405,661
477,251
Fund Balance as of July 1, 2015 2,414,215
Less City Council Approved Appropriations
Community Benefits Fund (25,000)
City Council Chamber Upgrades (20,000)
Fixed Asset Fund (400,000)
1st Quarter Appropriations (390,000)
(835,000)
Net 1,579,215
Revenue (FY2014-15) 4,531,245
Expenditure (FY2014-15) 4,529,865
1,380
Fund Balance as of June 30, 2016 $1,580,595
Proposed Fund Balance Designation
The projected General Fund fund balance at 6/30/15 is $1,580,595. The following fund
balance designations are recommended:
Table 6
General Fund Balance Designation / Explanation Amount
General contingency reserve representing two months of operating
revenues, as recommended by the Government Finance Officers
Association (GFOA) and established in the City’s Reserves Policy (based on
FY2014-15 actual revenues of $4,882,912).
$814,000
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Other Post-Employment Benefits (OPEB). The City provides medical plan
coverage for retirees. The annual required contribution (ARC) was calculated
by Bartel and Associates in accordance with GASB Statement No. 45. The
ARC represents a level of funding that, if paid on an ongoing basis, is
projected to cover normal cost each year and any unfunded actuarial
liabilities. If approved, the City will make the ARC payment to CalPERS.
$279,200
Reserve for Future Budget Stabilization. This amount would be reserved to
address future operating deficits, with the RPTTF residual revenues, or other
funding needs. Additionally, the City Council previously expressed an
interest in providing funding for items such as:
$487,395
Additional patrol deputy
Automatic License Plate Recognition System (ALPRS)
Economic Development Program
Volunteer Program Coordinator
Additional Support for Youth Sports Program
Increased Level of Street Maintenance
The Reserve for Future Budget Stabilization would be available to
address items such as those listed above.
TOTAL $1,580,595
The recommended designations of General Fund reserves represent policy action of the
City Council that can be modified in the future by the Council, if so desired, based on
Council priorities and future budgetary considerations. Reserve designations would be
re-evaluated each year as part of the budget process.
Street and Road Funds – Definitions and Fund balances
At a Special City Council Meeting on March 1, 2016, City Council was provided with a
Pavement Management Program Report. This report listed all City streets and provided
recommendations for road repair work and maintenance costs through established
industry best management practices. Below is a list of the City’s Street and Road
Funds, their uses, restrictions and fund balance as of June 30, 2015.
Street Improvements Fund (11) – Fund Balance: $1,297,761
All new development is required to pay a Development Impact Fee for Streets.
This fund accounts for all revenue collected for Street Capital Improvement Fees
under the Municipal Code Section 4.104.010. New development in the city
increases the amount of traffic utilizing the city street system, thereby requiring
the installation of additional traffic signals and street improvements at specified
locations to increase or improve transportation capacity in order to protect the
public health, safety and welfare and that such new development should pay its
fair share of such improvements.
Traffic Signal Improvement fees are set aside for the following:
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Table 7
City Responsibility
Cost to Construct
Traffic Signals
(1) Barton at Grand Terrace 1.00 $250,000
(2) Barton at Palm 1.00 250,000
(3) Barton at Honey Hill 1.00 250,000
(4) Michigan at Commerce Way 1.00 250,000
(5) Mt. Vernon at Canal 1.00 250,000
(6) Mt. Vernon at Van Buren 1.00 250,000
(7) Mt. Vernon at Pico 1.00 250,000
(8) Main at Mt. Vernon 0.50 125,000
(9) Main at Michigan 0.50 125,000
Subtotal $2,000,000
25% design and contingencies 500,000
TOTAL $2,500,000
Arterial Street Improvement fees are set aside for the following:
Table 8
Street: From: To:
Estimated
Cost
Local
Growth
Component
Fee
Chargeable
Barton Road
I-215
overcrossing $5,746,082 0.40 $2,298,433
Barton Road S.P.R.R.
I-215
overcrossing 1,796,485 0.40 718,594
Barton Road
(e.b.)* Honey Hill Drive
N.E. City
Limits 1,013,642 0.40 405,457
Barton Road
(w.b.)** Honey Hill Drive
N.E. City
Limits 1,520,462 0.40 608,185
Michigan
Street Barton Road
Commerce
Way 462,844 0.40 185,138
Michigan
Street Commerce Way
De Berry
Street 742,297 0.40 296,919
Main Street S.F.R.R. S.P.R.R. 226,224 0.40 90,490
Mt. Vernon
Avenue Barton Road
700 ft. N. of
Minona Dr. 616,294 0.40 246,518
Mt. Vernon
Avenue Canal Street
N. City
Limits 578,036 0.40 231,214
Commerce
Way
900 ft. North of
De Berry Pico Street 10,820,161 1.00 10,820,161
Commerce
Way Pico Street Main Street 3,568,351 1.00 3,568,351
TOTAL $27,090,878 $19,469,460
*e.b. – east bound
**w.b. – west bound
Storm Drain Improvements Fund (12) – Fund Balance: $90,930
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All new development is required to pay a Development Impact Fee for Storm
Drain Capital Improvement. This fund accounts for all revenue collected for
Storm Drain Capital Improvement Fees under the Municipal Code. Funds should
be expended in accordance with the latest adopted fiscal impact study and
capital needs assessment. Storm drain capital improvement and maintenance
fund, for the purpose of developing a storm drain master plan and a storm drain
system in accordance with the master plan. The fees shall be established by a
resolution and shall be placed in a fund exclusively for the use specified in this
subsection.
(Ord. 102 § 18, 1986; Ord. 44 § 2(D), 1981)
Gas Tax Fund (16) – Fund Balance: $437,376
The Gas Tax Fund is the result of laws that tax the sale of gasoline. The current
total tax on fuel is 18.4 cents per gallon. The City’s share of gas tax revenue is
based on a formula consisting of vehicle registration, assessed valuation, and
population. The funding generated is used to perform citywide repairs and
restoration to existing roadways, reduce congestion, improve safety, and provide
for the construction of assets within the public right-of-way. The Gas Tax funds
the maintenance of street lighting, traffic signals, traffic signs, and related
facilities.
Traffic Safety Fund (17) – Fund Balance: $45,341
VEHICLE CODE SECTION 42200-42205
42200. (a) Of the total amount of fines and forfeitures received by a city under
Section 1463 of the Penal Code that proportion which is represented by fines and
forfeitures collected from any person charged with a misdemeanor under this
code following arrest by an officer employed by a city, shall be paid into the
treasury of the city and deposited in a special fund to be known as the "Traffic
Safety Fund," and shall be used exclusively for official traffic control devices, the
maintenance thereof, equipment and supplies for traffic law enforcement and
traffic accident prevention, and for the maintenance, improvement, or
construction of public streets, bridges, and culverts within the city, but the fund
shall not be used to pay the compensation of traffic or other police officers. The
fund may be used to pay the compensation of school crossing guards who are
not regular full-time members of the police department of the city.
City Council approved the use of these funds for the purchase of one (1) license
plate reader system (LPRS) for the Sheriff’s department in the amount of
$22,000 on June 9, 2015 for the FY2015-16 Budget.
Measure I Fund (20) – Fund Balance: $560,805
The San Bernardino Associated Governments (SANBAG) administers
San Bernardino County's half-cent transportation sales tax, Measure I. This half-
cent tax, adopted by county voters in November 1989, provides funding for local
and regional transportation projects countywide. Expenditure rules are generally
similar to Gas Tax laws.
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Spring Mountain Traffic Mitigation (25) – Fund Balance: $194,738
The developer of Spring Mountain Ranch is required pursuant to a mitigation
measure placed on the project by the Board of Riverside County to pay, prior to
recordation of a tract map, a $550 traffic mitigation fee. In FY2014-15 three maps
were recorded and fees were collected and received. The City would collect this
fee on additional maps as they record; however, at this time we do not have an
estimate of any maps that would record for FY2015-16. The use of these fees
would be for projects related to mitigating project impacts.
The Table below summarizes all Street and Road Funds and their fund balances as of
June 30, 2015: Table 9
City of Grand Terrace
Street & Road Funds
Fund Balance as of June 30, 2015
Fund Amount
Street Improvement Fund (Fund #11) $1,297,761
Storm Drain Improvement Fund (Fund #12) 90,930
Gas Tax Fund (Fund #16) 437,376
Traffic Safety Fund (Fund #17) 45,341
Measure I Fund (Fund #20) 560,805
Spring Mountain Traffic Mitigation Fund (Fund #25) 194,738
TOTAL $2,626,951
Proposed FY 2016-17 Budget Development Guidelines and Review Schedule
Immediately following the Mid-Year Budget Review process, staff will commence
working on the City’s FY2016-17 budget. To ensure the City Council is in agreement
with the process for developing the FY2016-17 budget, and the schedule leading up to
budget adoption, the following budget development guidelines and review schedule are
proposed for the City Council’s approval.
Budget Development Guidelines
The following guidelines are submitted for the City Council’s review and approval. If
approved, they will be utilized in the development of the FY 2016-17 Budget:
Departments should submit base budgets that reflect no change in staffing or
service levels from FY2016-17.
As the City tries to eliminate service insolvency, any new personnel requests or
increase in services must be supported by revenue sources/funding.
Personnel budgets will be developed by the Finance Department based on
current staffing, compensation levels and program allocations. Compensation
will reflect the following constraints:
Continuation of the 36-hour work week;
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Continuation of the 10% salary reduction; and
No cost-of-living adjustment (COLA).
Should additional revenue sources be identified, the City Manager may submit
personnel budgets that may consist of the following:
Proposal of a 38-hour work week;
Proposal of a 40-hour work week;
Proposal of merit adjustments; or
A combination of any of the items above.
Any reinstatement of the above compensation items including the reinstatement
of merit increases will be by policy direction of the City Council.
Payroll allocations for employees charging time to the Successor Agency may be
adjusted in some cases, compared to FY 2015-16, based on the $250,000 state-
mandated limit on Successor Agency administrative allowance.
A general inflation factor should not be applied to contractual services or
maintenance & operations line items unless multi-year contracts are in place that
provide for inflationary adjustments. Even in such cases, departments should
make every effort to renegotiate pricing to maintain expenditures at their current
levels.
Any proposed service level enhancements or staffing additions must be
submitted for consideration as a New Budget Request, along with
comprehensive justification. Given the ongoing fiscal challenges facing the City,
any such requests must have compelling justification.
Any New Budget Request items that are supported by the City Manager will be
separately identified in the Proposed Budget, rather than being incorporated in
the base budget. This approach will enable the City Council to individually
review and approve/disapprove each item that is being proposed.
Capital Assets (assets with an initial cost of $5,000 or greater and an estimated
useful life of at least two years) that are proposed for replacement must be
separately identified through a Capital Asset Replacement Request form. Any
such requested replacements will be separately identified in the Proposed
Budget, rather than being incorporated in the base budget. This approach will
enable the City Council to individually review and approve/disapprove each item
that is being proposed.
When considering a potential Capital Asset replacement, departments should
make every effort to extend the useful life and keep the asset in service longer if
it may be safely operated and is cost-effective to do so considering expected
maintenance and repair costs.
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Any proposed service level or staffing reductions will be separately identified,
along with the corresponding cost savings and service level impact, in the
Proposed Budget, rather than being incorporated in the base budget. This
approach will enable the City Council to individually review and approve/
disapprove each item that is being considered.
Following budget deliberations on the Proposed Budget, including potential
additions and/or reductions to the base budget, a balanced budget will be
adopted by the City Council prior to the start of the new fiscal year (July 1, 2016).
Tentative Budget Review Schedule
Following is the tentative schedule for City Council review, deliberation and adoption of
the FY2016-17 Budget:
Table 10
FY2016-17 Proposed Budget Review Schedule Date
City Hall Open House May 7, 2016
Budget in the Park (Budget 101) – Veteran’s Freedom Park May 10, 2016
Budget in the Park (Budget 101) – Richard Rollins Park May 11, 2016
Budget in the Park (Budget 101) – GT Fitness Park May 12, 2016
Community Budget Workshop #1 May 17, 2016
Community Budget Workshop #2 May 19, 2016
City Council Budget Workshop May 24, 2016
Approval of FY2016-17 Fiscal Policies and Appropriation Limits May 24, 2016
Introduction of Proposed Budget May 24, 2016
Start of Budget Deliberations May 24, 2016
Continued Budget Deliberations, if needed June 7, 2016
Budget Adoption June 28, 2016
FISCAL IMPACT:
The fiscal impact of staff’s recommendations in this report is summarized below:
Staff recommends that the General Fund fund balance reserves be designated as
shown in the table below:
Table 11
General Fund – Fund Balance Designation Amount
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General Contingency Reserve $814,000
Payment of the Annual Required Contribution (ARC) for Other
Post-Employment Benefits (OPEB). $279,200
Reserve for Future Budget Stabilization $487,395
TOTAL $1,580,595
ATTACHMENTS:
JAN Monthly Financial Rpt 03222016 (PDF)
APPROVALS:
Cynthia Fortune Completed 03/16/2016 10:40 PM
Finance Completed 03/16/2016 10:40 PM
City Attorney Completed 03/17/2016 9:25 AM
City Manager Completed 03/17/2016 11:43 AM
City Council Pending 03/22/2016 6:00 PM
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City of Grand Terrace
Monthly Financial Report
For the Period Ending
January 31, 2016
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Table of Contents
GENERAL FUND
Revenue Summaries
Revenue Assumptions ........................................................................................... 4
Revenue Monthly Financial Detail ......................................................................... 5
Revenue Monthly History:
Property Tax ................................................................................................... 6
Sales Tax ........................................................................................................ 7
Licenses, Permits & Fees ............................................................................... 8
Franchise Fees ............................................................................................... 9
Expenditure Summaries
Expenditure Assumptions ...................................................................................... 12
Expenditure Monthly Financial Detail by Department ............................................ 13
Expenditure Monthly History by Department:
General Government Departments ................................................................. 14
Community Development ................................................................................ 15
Finance ........................................................................................................... 16
Public Safety ................................................................................................... 17
Expenditure Monthly Financial Detail by Category ................................................ 20
Expenditure Monthly History by Category:
Salaries ........................................................................................................... 21
Benefits ........................................................................................................... 22
Professional/Contractual Services .................................................................. 23
Materials & Supplies ....................................................................................... 24
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GENERAL FUND REVENUE
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REVENUE ASSUMPTIONS:
1. Property Tax receipts are usually received twice a year: in December
and May.
2. Residual Receipts – Redevelopment Property Tax Trust Fund (RPTTF)
receipts are received twice a year: June for the July - December period
and January for the January - June period.
3. Franchise Fee receipts are received monthly and quarterly; usually 30 -
45 days after the month or quarter end.
4. Sales Tax receipts are received monthly; the State distributes
(advances) sales tax revenues usually 60 days after the close of the
month; then has a quarterly “true-up.”
5. Waste Water receipts are received annually, usually at the first month
of the fiscal year.
6. All other receipts are based on historical receipt pattern.
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REVENUES
Revenue
Approved
Budget
January
YTD
Expected
Receipts
Jan.
YTD
%
Approved
Budget
January
YTD
Actuals
Jan.
YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
Tax Property Tax 1,551,518 773,582 49.9%781,649 50.4%8,067
TTF Residual Receipts - RPTTF 860,077 510,000 59.3%512,058 59.5%2,058
ees Franchise Fees 495,000 141,119 28.5%134,227 27.1%(6,891)
mits Licenses, Fees & Permits 308,300 132,532 43.0%129,944 42.1%(2,588)
Tax Sales Tax 900,000 310,543 34.5%243,504 27.1%(67,039)1
nts Intergovernmental Revenue/Grants 5,000 4,583 91.7%4,984 99.7%401
ces Charges for Services 104,000 47,532 45.7%45,588 43.8%(1,944)
res Fines & Forfeitures 36,800 22,061 59.9%33,105 90.0%11,044 2
ous Miscellaneous 5,000 4,271 85.4%17,852 357.0%13,581 3
erty Use of Money & Property 22,840 14,643 64.1%12,470 54.6%(2,173)
pts Waste Water Receipts 300,000 300,000 100.0%300,000 100.0%0
4,588,535 2,260,867 49.3%2,215,381 48.3%(45,486)
1
2 Increase in fines & forfeitures are due
to increased code enforcement
ti iti3Increase in miscellaneous revenue is
due to the reimbursement receipt of 4
Increase in miscellaneous revenue is
due to the reimbursement receipt of Increase in miscellaneous revenue is due to the reimbursement receipt of state mandated claims (SB90) submitted to the State
Controller's Office prior to 2004.
City of Grand Terrace
FY 2015-16 General Fund Monthly Financial Report
For the Period Ending January 31, 2015
The City's sales tax consultant (HdL) is projecting sales tax to be $100,000 less than originally budgeted; the sales tax allocations
received to-date reflect this decrease.
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MONTHLY REVENUE - Property Tax (2015-16 vs. 2014-15)
$0
$0
$0
$4,793
$43,254
$15,393
$662,686
$4,883
$56,152
$31,628
$104,675
$591,726
$0
$0
$19,750
$2,686
$43,792
$133,872
$581,548
$0
$0
$0
$0
$0
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 2014-15
1,515,190
781,648
773,582
- 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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$0
$0
$42,941
$55,400
$73,900
$0
$154,048
$60,300
$46,232
$42,800
$57,100
$230,431
$0
$0
$29,595
$42,500
$56,500
$65,035
$49,874
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
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SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 2014-15
$763,152
$243,504
$310,543
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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MONTHLY REVENUE - Licenses, Permits & Fees (2015-16 vs. 2014-15)
$17,915
$7,615
$40,326
$22,020
$8,568
$11,489
$15,340
$64,060
$46,641
$29,548
$17,176
$25,178
$17,097
$10,453
$15,994
$13,004
$16,329
$8,565
$48,502
$0
$0
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000
JUL
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OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 2014-15
$305,876
$129,944
$132,532
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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MONTHLY REVENUE - Franchise Fees (2015-16 vs. 2014-15)
$0
$0
$41,514
$23,181
$29,344
$14,162
$24,665
$43,954
$25,937
$156,812
$55,341
$84,917
$0
$0
$26,663
$11,962
$71,031
$0
$24,572
$0
$0
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 2014-15
$499,827
$134,228
$141,119
- 100,000 200,000 300,000 400,000 500,000 600,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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GENERAL FUND EXPENDITURE
BY DEPARTMENT
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EXPENDITURE ASSUMPTIONS:
1. Expenditure appropriations are divided into 12 monthly allocations, with
adjustments made for payroll periods, the timing of debt service
payments, and certain quarterly allocations.
2. Sections/Cost Centers are rolled into each Department as follows:
a. CITY COUNCIL
b. CITY MANAGER
i. City Manager
ii. Senior Citizens Program
iii. Emergency Operations
c. CITY CLERK
i. City Clerk
ii. Historical & Cultural Commission
iii. Information Technology
d. CITY ATTORNEY
e. FINANCE
f. PUBLIC SAFETY
g. NON-DEPARTMENTAL
i. Non-Departmental
ii. Overhead Cost Allocation
h. COMMUNITY DEVELOPMENT
i. Building & Safety
ii. Public Works iii. Rental Inspection Program
iv. Enforcement Program
v. Facilities Maintenance
vi. Community Development
vii. Parks Maintenance
viii. Storm Drain Maintenance
ix. National Pollutant Discharge Elimination System (NPDES)
x. Planning Commission
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City of Grand Terrace
FY 2015-16 General Fund Monthly Financial Report
For the Period Ending January 31, 2015
EXPENDITURES BY DEPARTMENT
Department
Approved
Budget
January
YTD
Projected
Expenditures
Jan.YTD
%
Approved
Budget
January
YTD
Actuals
Jan.YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
City Council 60,877 37,963 62.4%33,398 54.9%4,566
City Manager 511,669 292,194 57.1%190,795 37.3%101,399 1
City Attorney 64,000 26,003 40.6%31,372 49.0%(5,369)
City Clerk 218,398 144,566 66.2%139,139 63.7%5,427
Community Development 1,249,409 774,259 62.0%640,777 51.3%133,482 2
Finance 501,035 277,107 55.3%272,874 54.5%4,233
Public Safety 1,676,200 959,290 57.2%940,779 56.1%18,511
Non-Departmental 696,015 513,960 73.8%216,723 31.1%297,238
4,977,603 3,025,342 60.8%2,465,856 49.5%559,486
Less 1st Quarter Appropriation (390,000)(390,000)0 (390,000)
Net Expense 4,587,603 2,635,342 2,465,856 169,486
1
2
Savings show as a result of additional appropriations approved by City Council during the First Quarter report which included additional
funding for public safety, cameras, weekend code enforcement, tree trimming and other programs anc activities goeared towards preserving
and protecting the community.
In addition to a few unfilled positions in the department that generated some savings, payments for professional services were processed later
this current year than that of last fiscal year for the Community Development Department.
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MONTHLY EXPENDITURE - General Government (2015-16 vs 2014-15)
$30,669
$66,646
$45,756
$51,394
$45,032
$1,182
$65,559
$58,780
$43,082
$53,826
$34,057
$117,018
$51,549
$68,684
$52,345
$40,303
$41,143
$44,346
$96,336
$0
$0
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$613,001
$394,706
$500,726
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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MONTHLY EXPENDITURE - Community Development Dept (2015-16 vs 2014-15)
$50,215
$75,247
$63,027
$103,646
$56,463
$68,632
$89,347
$66,396
$97,799
$98,386
$85,470
$195,345
$59,463
$115,360
$111,153
$71,845
$76,063
$111,601
$95,292
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$1,049,973
$640,777
$774,259
- 200,000 400,000 600,000 800,000 1,000,000 1,200,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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MONTHLY EXPENDITURE - Finance (2015-16 vs 2014-15)
$8,368
$24,457
$35,837
$62,204
$49,272
$31,714
$68,273
$30,082
$6,230
$73,270
$34,660
$84,778
$11,091
$34,549
$44,603
$31,948
$45,276
$67,424
$37,984
$0
$0
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$509,145
$272,875
$277,107
- 100,000 200,000 300,000 400,000 500,000 600,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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MONTHYL EXPENDITURE - Public Safety (2015-16 vs 2014-15)
$272,465
$0
$125,622
$125,622
$11,841
$0
$376,866
$125,622
$136,806
$272,716
$1,000
$137,037
$145,553
$132,057
$126,243
$132,057
$144,433
$132,057
$128,378
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals
2014-15 Actuals
1,585,597
940,778
959,290
100,000 300,000 500,000 700,000 900,000 1,100,000 1,300,000 1,500,000 1,700,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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GENERAL FUND EXPENDITURE
BY CATEGORY
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City of Grand Terrace
FY 2015-16 General Fund Monthly Financial Report
For the Period Ending January 31, 2015
EXPENDITURES BY CATEGORY
Expenditure
Approved
Budget
January
YTD
Expected
Expenditures
Jan.
YTD
%
Approved
Budget
January
YTD
Actuals
Jan.
YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
Salaries 791,430 482,445 61.0%361,011 45.6%121,434 1
Benefits 295,873 205,911 69.6%171,923 58.1%33,989 1
Professional/Contractual Services 3,213,733 1,844,917 57.4%1,732,671 53.9%112,246 2
Materials & Supplies 182,202 86,372 47.4%92,358 50.7%(5,986)
Lease of Facility/Equipment 4,400 2,315 52.6%3,452 78.5%(1,137)
Equipment 0 0 0 0
Capital Projects 0 0 0 0
Utilities 132,400 75,006 56.7%72,136 54.5%2,870
Debt Service 257,800 128,560 49.9%127,424 49.4%1,137
Overhead Cost Allocation (281,735)(140,913)50.0%(140,868)50.0%(45)
Transfers Out 381,500 340,728 89.3%45,750 12.0%294,978
4,977,603 3,025,342 60.8%2,465,856 49.5%559,486
Less 1st Quarter Appropriation (390,000)(390,000)0 (390,000)Net Expense 4,587,603 2,635,342 2,465,856 169,486
1
2 Projected expenditures are based on last year's actuals. Payments for professional services were processed later this current year than that of
last fiscal year.
Savings show as a result of additional appropriations approved by City Council during the First Quarter report which included additional
funding for personnel and savings from positions that were vacant during the fisrt half of the year.
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MONTHLY EXPENDITURE - Salaries (2015-16 vs. 2014-15)
$31,794
$80,465
$47,975
$50,644
$48,890
$12,434
$77,909
$52,637
$50,350
$51,656
$52,455
$91,028
$55,881
$51,814
$52,468
$49,353
$44,587
$41,926
$64,982
$0
$0
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$648,238
$361,011
$482,445
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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EXPENDITURE - Benefits
$11,880
$15,936
$21,058
$17,053
$14,517
$20,265
$33,861
$26,013
$30,033
$24,495
$22,607
$207,304
$26,333
$16,766
$33,942
$15,837
$18,974
$27,935
$32,135
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$445,021
$171,923
$205,911
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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EXPENDITURE - Professional/Contractual Services
$317,366
$37,827
$258,492
$260,929
$109,616
$98,305
$484,303
$182,753
$209,683
$411,208
$85,763
$400,951
$167,195
$258,228
$294,350
$211,637
$226,205
$321,109
$253,947
$0
$0
$0
$0
$0
- 100,000 200,000 300,000 400,000 500,000 600,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
2,857,196
1,732,671
1,844,917
100,000 600,000 1,100,000 1,600,000 2,100,000 2,600,000 3,100,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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EXPENDITURE - Materials & Supplies
$6,167
$10,079
$7,104
$8,809
$16,802
$5,169
$6,766
$18,069
$17,502
$20,328
$3,911
$58,659
$21,178
$18,516
$5,164
$4,919
$23,089
$10,789
$8,704
$0
$0
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$179,366
$92,358
$86,372
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
6.a
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