05/10/2016CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● MAY 10, 2016
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If
you require special assistance to participate in this meeting, please call the City Clerk’s
office at (909) 824-6621 at least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a Request
to Speak Form available at the entrance and present it to the City Clerk. Speakers will
be called upon by the Mayor at the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this
agenda will be made available for public inspection in the City Clerk’s office at City Hall
located at 22795 Barton Road during normal business hours. In addition, such
documents will be posted on the City’s website at www.grandterrace-ca.gov
<http://www.grandterrace-ca.gov>
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
ROLL CALL
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Sylvia Robles
Council Member Jackie Mitchell
Council Member Doug Wilson
Council Member Bill Hussey
A. SPECIAL PRESENTATIONS – NONE
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
Agenda Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 2
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Monthly Financial Report for March 2016
RECOMMENDATION:
Receive and file the Monthly Financial Report for the period ending March 31, 2016.
DEPARTMENT: FINANCE
3. Interstate 215 Barton Road Cooperative Utility Agreement with the San Bernardino
County Transportation Commission and the City of Colton
RECOMMENDATION:
1. Approve Cooperative Utility Agreement No. 23787 between the City of Grand
Terrace, City of Colton Utility Authority, and the San Bernardino Transportation
Commission for the Interstate 215 Barton Road Interchange Project; and
2. Authorize the City Manager to execute the Agreement.
DEPARTMENT: PUBLIC WORKS
C. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
D. CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Doug Wilson
Council Member Jackie Mitchell
Mayor Pro Tem Sylvia Robles
Mayor Darcy McNaboe
E. PUBLIC HEARINGS - NONE
Agenda Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 3
F. UNFINISHED BUSINESS
4. Zoning Code Amendment 15-01 Establishing a New Chapter 18.80 Signs
RECOMMENDATION:
Read by Title Only, Waive Further Reading and Adopt AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING
ZONING CODE AMENDMENT 15-01, TO AMEND TITLE 18 OF THE GRAND
TERRACE MUNICIPAL CODE BY REPEALING AND REPLACING CHAPTER 18.80
SIGNS IN ITS ENTIRETY AND AMENDING TITLE 5, CHAPTER 5.40 GARAGE
SALES BY REVISING SECTION 5.40.070 SIGNS
DEPARTMENT: COMMUNITY DEVELOPMENT
G. NEW BUSINESS
5. 2016-2017 Landscape & Lighting Assessment District 89-1
RECOMMENDATION:
1. Adopt A RESOLUTION OF THE CITY COUNCIL ORDERING THE PREPARATION
OF PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM, ASSESSMENT
AND REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF
THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR
PROCEEDINGS FOR THE INCREASE IN THE ANNUAL ASSESSMENT LEVY
AFTER FORMATION OF A DISTRICT
2. Adopt A RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S
"REPORT" FOR THE ANNUAL LEVY OF PROPOSED INCREASED
ASSESSMENTS FOR THE FISCAL YEAR 2016 - 2017 IN A DISTRICT WITHIN
SAID CITY
3. Adopt A RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO
PROVIDE FOR AN INCREASED ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT,
PURSUANT TO THE PROVISIONS OF DECISION 15, PART 2 OF THE STREET
AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A
TIME AND PLACE FOR THE PUBLIC HEARING THEREON
DEPARTMENT: COMMUNITY DEVELOPMENT
6. Measure I 2010-2040 Maintenance of Effort Base Year Level
RECOMMENDATION:
Adopt a Resolution approving the Measure I 2010-2040 Maintenance of Effort Base
Year Level of $115,156
DEPARTMENT: PUBLIC WORKS
Agenda Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 4
7. Traffic and Parking Related Issues on Westwood Street, Westwood Lane, and Palm
Ave
RECOMMENDATION:
1. Apply red curbing on existing no parking areas on Westwood Street, Westwood
Lane, and refresh existing legal red curbs on Palm Ave.
2. Implement restricted parking by permit only on Westwood Street and Westwood
Lane between the hours of 7:30 PM - 6:00 AM.
3. Adopt a resolution designating red curbs in the areas of Westwood Street,
Westwood Lane, and Palm Ave as “Tow Away” zones in compliance with Section
22651 of the California Motor Vehicle Code.
4. Direct staff to return within 60 days with a franchise agreement for tow services for
the exclusive removal of vehicles parked in the City’s “Tow-Away” zones.
DEPARTMENT: PUBLIC WORKS
8. Award of May 2016 Community Benefit Funds
RECOMMENDATION:
1. Approve the award of $2,000 from the City’s Community Benefits Fund to the
Foundation of Grand Terrace to help cover the cost of this year’s Grand Terrace
Community Day; and
2. Approve the award of $2,000 from the City’s Community Benefits Fund to the
Friends of the Grand Terrace Library to help cover the costs of the Grand Terrace
Branch Library’s Summer Reading program.
DEPARTMENT: FINANCE
H. CITY MANAGER COMMUNICATIONS
I. CLOSED SESSION - NONE
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, May 24, 2016 at 6:00
p.m.
Agenda item requests must be submitted in writing to the City Clerk’s office no later
than 14 calendar days preceding the meeting.
AGENDA REPORT
MEETING DATE: May 10, 2016 Council Item
TITLE: Monthly Financial Report for March 2016
PRESENTED BY: Cynthia Fortune, Finance Director
RECOMMENDATION: Receive and file the Monthly Financial Report for the period
ending March 31, 2016.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The Finance Department has developed a Monthly Financial Report (MFR), which will
be submitted to the City Council each month. The attached MFR is for the period
ending February 29, 2016. The purpose of the MFR is to identify actual revenues
received, and expenditures incurred, for the current fiscal year and compare them to the
Approved Budget and fiscal year-to-date (YTD) expected amounts. The MFR
encompasses the City’s two major funds: General Fund and Child Care Fund.
DISCUSSION:
The Fiscal Year (FY) 2015-16 Approved Budget amounts are presented in the attached
MFR for reference purposes. Any adjustments to the Approved Budget that may occur
during the fiscal year will also be reflected in the report. The “expected” revenues
reflect an analysis of revenue receipts that have, historically, been received as of this
month in the fiscal year. The resulting positive or negative variances shown in the MFR
are in comparison to these “expected” receipts.
The timing of expenditures is more evenly distributed during the fiscal year than
revenue receipts; however, it is not entirely straight-line in nature. For example, some
months have three pay periods rather than two. Also, debt service payments are only
made twice a year. Additionally, certain expenditure postings, such as the cost
allocation plan, are made quarterly rather than monthly. All of these factors are
reflected in the YTD “expected” expenditures shown in the MFR.
As part of the MFR, staff will include explanations of significant variances between YTD
actual revenues and expenditures, and those that are “expected” at that point in the
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fiscal year. This analysis and reporting process is intended to keep the City Council
informed regarding the City’s financial position relative to the budget, and to identify any
financial issues or concerns that arise during the fiscal year so appropriate and timely
action can be taken in response to these variances.
When reviewing the charts that provide the current monthly status of both revenues and
expenditures, it is helpful to bear in mind that some of the fluctuations from month to
month may be due to the following:
Invoices were not submitted to the City in a timely manner; and
Invoices may have required further review by the authorizing department.
In addition, the MFR has been redesigned to provide more transparency by providing
charts that compare actual receipts and expenditures against expected and approved
budgets. Each category has 2 charts:
1. the 1st chart shows the actual receipts or expenditures incurred for the current
fiscal year (FY2015-16) and is compared to the prior year (2014-15) actuals; and
2. the 2nd chart shows the total annual amounts incurred, for the current year, the
prior year and is compared to the “expected” amounts for the current year.
FISCAL IMPACT:
GENERAL FUND
Revenues
The City’s General Fund revenue receipts of $2,613,774 through March are below the
expected amount of $2,363,361, reflecting a negative variance of $82,586. Below are
the General Fund’s revenue categories and the status of each revenue line item:
Revenue
February
YTD
Actuals Status
Property Tax $839,488 Minimal variance from expected revenues.
Residual Receipts - RPTTF 512,058 Minimal variance from expected revenues.
Franchise Fees 219,132 Minimal variance from expected revenues.
Licenses, Fees & Permits 198,637 Minimal variance from expected revenues.
Sales Tax 377,244
Lower by $90.1k from expected; Sales Tax is
projected to be $160,000 less than budgeted as
presented to City Council during the year-end
projections in March2016.
Intergovernmental Revenue/Grants 4,984 Minimal variance from expected revenues.
Charges for Services 82,708 Minimal variance from expected revenues.
Fines & Forfeitures 44,236 Minimal variance from expected revenues.
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Miscellaneous 18,045
Higher by $13.0k due to reimbursement receipt
of state mandated claims (SB90) submitted to
the State Controller's Office prior to 2004.
Use of Money & Property 17,243 Minimal variance from expected revenues.
Waste Water Receipts 300,000 No variance from expected revenues.
TOTAL $2,613,774
Expenditures
General Fund expenditures of $3,603,049 are below the expected amount of
$3,739,297 reflecting a positive variance of $136,248. Below are the General Fund’s
expenditure categories and the status of each expenditure line item:
Expenditure
November
YTD
Actuals Status
Salaries $456,177
Savings of $109.7k show as a result of
additional appropriations approved by City
Council during the First Quarter report for
quality of life programs which included
additional funding for personnel; in addition
there were savings from positions that were
vacant during the first half of the fiscal year.
Benefits 218,779
Retirement Benefits are $12.1k less due to
some salary savings; however a lump-sum
payment will be due to CalPERS at the end of
the fiscal year.
Professional/Contractual
Services 2,310,929
Payments for professional services were
processed later this current year than that of
last fiscal year resulting in a variance of
$16.9k.
Materials & Supplies 123,057 Minimal variance from expected expenditures.
Lease of Facility/Equipment 4,704 Minimal variance from expected expenditures.
Equipment 0 No variance from expected expenditures.
Capital Projects 0 No variance from expected expenditures.
Utilities 87,232 Minimal variance from expected expenditures.
Debt Service 254,848 Minimal variance from expected expenditures.
Overhead Cost Allocation (211,302) Minimal variance from expected expenditures.
Transfers Out 358,625 Minimal variance from expected expenditures.
$3,603,049
CHILD CARE FUND
The Child Care Fund’s revenue receipts of $737,828 are below the expected level of
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$874,536, reflecting a variance of $136,709. As presented in a comprehensive financial
status report to City Council in February 2016 and an update in April 2016, the Child
Care Services Fund revenues and expenditures have been revised to reflect a decline in
child care enrollment during the first few months and increased attendance for the
remainder of the year.
Child Care expenditures of $810,326 are below the expected level of $892,634 reflecting a
positive variance of $82,308. Expenditures have also been revised to adjust for the
decline in revenues during the first few months of the fiscal year.
During the financial update provided in April 2016, the Child Care Services Department
will be implementing several strategies provided to City Council which will address the
projected deficit.
ATTACHMENTS:
MAR Monthly Financial Rpt FINAL (PDF)
APPROVALS:
Cynthia Fortune Completed 05/03/2016 8:51 PM
Finance Completed 05/03/2016 8:51 PM
City Attorney Completed 05/04/2016 1:32 PM
City Manager Completed 05/05/2016 12:58 PM
City Council Pending 05/10/2016 6:00 PM
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City of Grand Terrace
Monthly Financial Report
For the Period Ending
March 31, 2016
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Table of Contents
GENERAL FUND
Revenue Summaries
Revenue Assumptions ........................................................................................... 4
Revenue Monthly Financial Detail ......................................................................... 5
Revenue Monthly History:
Property Tax ................................................................................................... 6
Sales Tax ........................................................................................................ 7
Licenses, Permits & Fees ............................................................................... 8
Franchise Fees ............................................................................................... 9
Expenditure Summaries
Expenditure Assumptions ...................................................................................... 12
Expenditure Monthly Financial Detail by Department ............................................ 13
Expenditure Monthly History by Department:
General Government Departments ................................................................. 14
Community Development ................................................................................ 15
Finance ........................................................................................................... 16
Public Safety ................................................................................................... 17
Expenditure Monthly Financial Detail by Category ................................................ 20
Expenditure Monthly History by Category:
Salaries ........................................................................................................... 21
Benefits ........................................................................................................... 22
Professional/Contractual Services .................................................................. 23
Materials & Supplies ....................................................................................... 24
CHILD CARE FUND
Revenue and Expense Summary by Category ........................................................... 26
Revenue and Expense Monthly History ...................................................................... 27
Revenue and Expense Monthly History ...................................................................... 28
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GENERAL FUND REVENUE
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REVENUE ASSUMPTIONS:
1. Property Tax receipts are usually received twice a year: in December
and May.
2. Residual Receipts – Redevelopment Property Tax Trust Fund (RPTTF)
receipts are received twice a year: June for the July - December period
and January for the January - June period.
3. Franchise Fee receipts are received monthly and quarterly; usually 30 -
45 days after the month or quarter end.
4. Sales Tax receipts are received monthly; the State distributes
(advances) sales tax revenues usually 60 days after the close of the
month; then has a quarterly “true-up.”
5. Waste Water receipts are received annually, usually at the first month
of the fiscal year.
6. All other receipts are based on historical receipt pattern.
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REVENUES
Revenue
Approved
Budget
March
YTD
Expected
Receipts
Mar.
YTD
%
Approved
Budget
March
YTD
Actuals
Mar.
YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
Tax Property Tax 1,551,518 842,540 54.3%839,488 54.1%(3,052)
TTF Residual Receipts - RPTTF 860,077 510,000 59.3%512,058 59.5%2,058
ees Franchise Fees 495,000 222,709 45.0%219,132 44.3%(3,577)
mits Licenses, Fees & Permits 308,300 207,856 67.4%198,637 64.4%(9,219)1
Tax Sales Tax 900,000 467,374 51.9%377,244 41.9%(90,130)2
nts Intergovernmental Revenue/Grants 5,000 4,583 91.7%4,984 99.7%401
ces Charges for Services 104,000 82,697 79.5%82,708 79.5%11
res Fines & Forfeitures 36,800 36,487 99.1%44,236 120.2%7,749
ous Miscellaneous 5,000 5,000 100.0%18,045 360.9%13,045 3
erty Use of Money & Property 22,840 17,115 74.9%17,243 75.5%128
pts Waste Water Receipts 300,000 300,000 100.0%300,000 100.0%0
4,588,535 2,696,361 58.8%2,613,774 57.0%(82,586)
1
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3 Increase in miscellaneous revenue is due to the reimbursement receipt of state mandated claims (SB90) submitted to the State
Controller's Office prior to 2004 totaling $16,000.
City of Grand Terrace
FY 2015-16 General Fund Monthly Financial Report
For the Period Ending March 31, 2016
License, Fees & Permits receipts are showing a slight decrease compared to last year; however, it is expected that this category
will have increased revenues for the remainder of the fiscal year and is projected to meet expected receipts.
Sales Tax is projected to be $160,000 less than budgeted as presented to City Council during the year-end projections in
March2016.
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MONTHLY REVENUE - Property Tax (2015-16 vs. 2014-15)
$0
$0
$0
$4,793
$43,254
$15,393
$662,686
$4,883
$56,152
$31,628
$104,675
$591,726
$0
$0
$19,750
$2,686
$43,792
$133,872
$581,548
$50,251
$7,588
$0
$0
$0
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 2014-15
1,515,190
839,487
842,540
- 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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MONTHLY REVENUE - Sales Tax (2015-16 vs. 2014-15)
$0
$0
$42,941
$55,400
$73,900
$0
$154,048
$60,300
$46,232
$42,800
$57,100
$230,431
$0
$0
$29,595
$42,500
$56,500
$65,035
$49,874
$56,500
$77,239
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 2014-15
$763,152
$377,243
$467,374
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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MONTHLY REVENUE - Licenses, Permits & Fees (2015-16 vs. 2014-15)
$17,915
$7,615
$40,326
$22,020
$8,568
$11,489
$15,340
$64,060
$46,641
$29,548
$17,176
$25,178
$17,097
$10,453
$15,994
$13,004
$16,329
$8,565
$48,502
$41,187
$27,506
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 2014-15
$305,876
$198,637
$207,856
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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MONTHLY REVENUE - Franchise Fees (2015-16 vs. 2014-15)
$0
$0
$41,514
$23,181
$29,344
$14,162
$24,665
$43,954
$25,937
$156,812
$55,341
$84,917
$0
$0
$26,663
$11,962
$71,031
$0
$24,572
$43,469
$41,436
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 2014-15
$499,827
$219,133
$222,709
- 100,000 200,000 300,000 400,000 500,000 600,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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GENERAL FUND EXPENDITURE
BY DEPARTMENT
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EXPENDITURE ASSUMPTIONS:
1. Expenditure appropriations are divided into 12 monthly allocations, with
adjustments made for payroll periods, the timing of debt service
payments, and certain quarterly allocations.
2. Sections/Cost Centers are rolled into each Department as follows:
a. CITY COUNCIL
b. CITY MANAGER
i. City Manager
ii. Senior Citizens Program
iii. Emergency Operations
c. CITY CLERK
i. City Clerk
ii. Historical & Cultural Commission
iii. Information Technology
d. CITY ATTORNEY
e. FINANCE
f. PUBLIC SAFETY
g. NON-DEPARTMENTAL
i. Non-Departmental
ii. Overhead Cost Allocation
h. COMMUNITY DEVELOPMENT
i. Building & Safety
ii. Public Works iii. Rental Inspection Program
iv. Enforcement Program
v. Facilities Maintenance
vi. Community Development
vii. Parks Maintenance
viii. Storm Drain Maintenance
ix. National Pollutant Discharge Elimination System (NPDES)
x. Planning Commission
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City of Grand Terrace
FY 2015-16 General Fund Monthly Financial Report
For the Period Ending March 31, 2016
EXPENDITURES BY DEPARTMENT
Department
Approved
Budget
March
YTD
Projected
Expenditures
Mar.YTD
%
Approved
Budget
March
YTD
Actuals
Mar.YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
City Council 60,877 42,176 69.3%40,449 66.4%1,727
City Manager 511,669 344,957 67.4%259,486 50.7%85,470 1
City Attorney 64,000 42,336 66.1%42,400 66.3%(65)
City Clerk 218,398 158,774 72.7%160,865 73.7%(2,090)
Community Development 624,868 427,742 68.5%429,084 68.7%(1,342)
Finance 501,035 351,593 70.2%353,252 70.5%(1,659)
Public Safety 1,676,200 1,223,290 73.0%1,214,591 72.5%8,700
Public Works 624,541 490,440 78.5%445,191 71.3%45,250 2
Non-Departmental 696,015 657,988 94.5%657,731 94.5%258
4,977,603 3,739,297 75.1%3,603,049 72.4%136,248
1
2
Savings show as a result of additional appropriations approved by City Council during the First Quarter report which included additional
funding for public safety, cameras, weekend code enforcement, tree trimming and other programs anc activities geared towards preserving
and protecting the community.
Savings show as a result of the Senior Engineer position being vacant for several months during the year.
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MONTHLY EXPENDITURE - General Government (2015-16 vs 2014-15)
$30,669
$66,646
$45,756
$51,394
$45,032
$1,182
$65,559
$58,780
$43,082
$53,826
$34,057
$117,018
$44,157
$68,684
$52,345
$40,303
$41,540
$50,873
$96,533
$50,099
$58,669
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$613,001
$503,203
$588,243
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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MONTHLY EXPENDITURE - Community Development Dept (2015-16 vs 2014-15)
$50,215
$75,247
$63,027
$103,646
$56,463
$68,632
$89,347
$66,396
$97,799
$98,386
$85,470
$195,345
$42,179
$36,732
$60,320
$27,247
$37,000
$58,890
$57,618
$49,665
$59,432
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$1,049,973
$429,083
$918,183
- 200,000 400,000 600,000 800,000 1,000,000 1,200,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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MONTHLY EXPENDITURE - Finance (2015-16 vs 2014-15)
$8,368
$24,457
$35,837
$62,204
$49,272
$31,714
$68,273
$30,082
$6,230
$73,270
$34,660
$84,778
$11,091
$34,549
$44,603
$31,948
$45,276
$67,424
$37,984
$35,889
$44,489
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$509,145
$353,253
$351,593
- 100,000 200,000 300,000 400,000 500,000 600,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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MONTHYL EXPENDITURE - Public Safety (2015-16 vs 2014-15)
$272,465
$0
$125,622
$125,622
$11,841
$0
$376,866
$125,622
$136,806
$272,716
$1,000
$137,037
$145,553
$132,057
$126,243
$132,057
$144,433
$132,057
$128,378
$141,754
$132,057
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals
2014-15 Actuals
1,585,597
1,214,589
1,223,290
100,000 300,000 500,000 700,000 900,000 1,100,000 1,300,000 1,500,000 1,700,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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GENERAL FUND EXPENDITURE
BY CATEGORY
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City of Grand Terrace
FY 2015-16 General Fund Monthly Financial Report
For the Period Ending March 31, 2016
EXPENDITURES BY CATEGORY
Expenditure
Approved
Budget
March
YTD
Projected
Expenditures
Mar.
YTD
%
Approved
Budget
March
YTD
Actuals
Mar.
YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
Salaries 791,430 565,961 71.5%456,177 57.6%109,784 1
Benefits 295,873 230,870 78.0%218,779 73.9%12,091 1
Professional/Contractual Services 3,213,733 2,327,808 72.4%2,310,929 71.9%16,879 2
Materials & Supplies 182,202 115,992 63.7%123,057 67.5%(7,065)
Lease of Facility/Equipment 4,400 3,172 72.1%4,704 106.9%(1,532)
Equipment 0 0 0 0
Capital Projects 0 0 0 0
Utilities 132,400 82,971 62.7%87,232 65.9%(4,261)
Debt Service 257,800 257,800 100.0%254,848 98.9%2,952
Overhead Cost Allocation (281,735)(211,370)75.0%(211,302)75.0%(68)
Transfers Out 381,500 366,092 96.0%358,625 94.0%7,467
4,977,603 3,739,297 75.1%3,603,049 72.4%136,248
1
2 Projected expenditures are based on last year's actuals. Payments for professional services were processed later this current year than that of
last fiscal year.
Savings show as a result of additional appropriations approved by City Council during the First Quarter report for quality of life programs which
included additional funding for personnel; in addition there were savings from positions that were vacant during the first half of the fiscal year.
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MONTHLY EXPENDITURE - Salaries (2015-16 vs. 2014-15)
$31,794
$80,465
$47,975
$50,644
$48,890
$12,434
$77,909
$52,637
$50,350
$51,656
$52,455
$91,028
$55,881
$51,814
$52,468
$49,353
$44,587
$41,926
$64,982
$46,940
$48,226
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$648,238
$456,177
$565,961
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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EXPENDITURE - Benefits
$11,880
$15,936
$21,058
$17,053
$14,517
$20,265
$33,861
$26,013
$30,033
$24,495
$22,607
$207,304
$26,333
$16,766
$33,942
$15,837
$18,974
$27,935
$32,135
$15,828
$31,028
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$445,021
$218,779
$230,870
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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EXPENDITURE - Professional/Contractual Services
$317,366
$37,827
$258,492
$260,929
$109,616
$98,305
$484,303
$182,753
$209,683
$411,208
$85,763
$400,951
$179,594
$258,228
$294,350
$211,637
$226,602
$327,636
$254,145
$251,835
$306,903
$0
$0
$0
- 100,000 200,000 300,000 400,000 500,000 600,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
2,857,196
2,310,929
2,327,808
100,000 600,000 1,100,000 1,600,000 2,100,000 2,600,000 3,100,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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EXPENDITURE - Materials & Supplies
$6,167
$10,079
$7,104
$8,809
$16,802
$5,169
$6,766
$18,069
$17,502
$20,328
$3,911
$58,659
$13,786
$18,516
$5,164
$4,919
$23,089
$10,892
$8,704
$15,023
$22,965
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$179,366
$123,057
$115,992
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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CHILD CARE FUND
REVENUE AND EXPENDITURE
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``REVENUES
Approved
Budget
Revised
March
YTD
Expected
Receipts
Mar.
YTD
%
Approved
Budget
March
YTD
Actuals
Mar.
YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
Tiny Tot Program 80,794 59,796 74.0%51,273 63.5%(8,523)
After School Program 401,976 282,200 70.2%240,486 59.8%(41,714)1
Pre-School Program 724,839 519,640 71.7%425,256 58.7%(94,384)
Nutrition Program Grant 30,000 12,900 43.0%20,813 69.4%7,913
1,237,609 874,536 70.7%737,828 59.6%(136,709)
1
EXPENDITURES
Approved
Budget
Revised
March
YTD
Projected
Expenditures
Mar.
YTD
%
Approved
Budget
March
YTD
Actuals
Mar.
YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
YTD
Expected
Salaries 601,990 445,413 74.0%425,164 70.6%20,250 1
Benefits 265,394 202,158 76.2%152,608 57.5%49,550 1
Professional/Contractual Services 29,600 20,341 68.7%15,008 50.7%5,333
Materials & Supplies 83,400 54,835 65.7%48,149 57.7%6,687
Lease of Facility/Equipment 4,000 4,000 100.0%120 3.0%3,880
Equipment 400 300 75.0%0 0.0%300
Capital Projects 11,400 6,394 56.1%3,499 30.7%2,895
Utilities 16,000 10,114 63.2%16,678 104.2%(6,564)
Overhead Cost Allocation 198,800 149,078 75.0%149,100 75.0%(22)
1,210,984 892,634 73.7%810,326 66.9%82,308
1
City of Grand Terrace
FY 2014-15 Child Care Fund Monthly Financial Report
For the Period Ending March 31, 2016
Salaries & Retirement Benefits are less due to the current monthly payment CalPERS; however, a lump-sum amount will be due to
CalPERS at the end of the fiscal year for the City's accrued pension liability.
Child Care enrollment has declined during the last few months due to several families relocating & some parents losing their jobs; staff
has presented a financial status update to City Council & will address the projected deficit by year-end.
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MONTHLY REVENUE - Child Care (2015-16 vs 2014-15)
$61,872
$101,770
$94,221
$96,879
$82,320
$79,587
$72,047
$117,118
$98,082
$80,620
$100,083
$135,072
$54,764
$83,420
$92,401
$84,033
$73,395
$69,526
$96,804
$90,818
$92,665
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$1,116,708
$737,828
$874,536
- 200,000 400,000 600,000 800,000 1,000,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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MONTHLY EXPENDITURE - Child Care (2015-16 vs 2014-15)
$47,471
$94,829
$123,450
$71,732
$63,878
$120,464
$100,169
$67,346
$125,609
$72,350
$68,032
$193,411
$68,044
$66,357
$132,215
$65,844
$64,902
$124,930
$96,399
$65,403
$126,231
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2015-16 Actuals 2014-15 Actuals
$1,270,297
$810,326
$892,634
- 200,000 400,000 600,000 800,000 1,000,000 1,200,000
FY2014-15 Actuals
FY2015-16 Actuals
FY2015-16 Expected
FY2014-15 Actuals FY2015-16 Actuals FY2015-16 Expected
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AGENDA REPORT
MEETING DATE: May 10, 2016 Council Item
TITLE: Interstate 215 Barton Road Cooperative Utility Agreement
with the San Bernardino County Transportation Commission
and the City of Colton
PRESENTED BY: Yanni Demitri, Public Works Director
RECOMMENDATION: 1) Approve Cooperative Utility Agreement No. 23787
between the City of Grand Terrace, City of Colton Utility
Authority, and the San Bernardino Transportation
Commission for the Interstate 215 Barton Road Interchange
Project; and
2) Authorize the City Manager to execute the
Agreement.
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical
improvements to infrastructure; and Goal #3 Promote Economic Development by
investing in infrastructure needed to support business attraction and retention.
BACKGROUND:
The Interstate 215 (I-215) Barton Road Interchange Project (PROJECT) proposes to
improve traffic operations and reduce traffic congestion on Barton Road and ramp
intersections. The Project improvements include replacement of the Barton Road
overcrossing, reconstruction and widening of Barton Road, realignment of the existing
entrance and exit ramps, local road improvement, and traffic signal modifications.
The City of Grand Terrace owns the sewer facilities and the City of Colton Utility
Authority operates and maintains these facilities through a Sewer Services Agreement
dated March 18, 2014 and a Wastewater Enterprise Lease Agreement dated July 1,
2014. The sewer facilities are impacted by the PROJECT and must be relocated.
The City of Colton Utility Authority has agreed to prepare the engineering designs and
provide construction inspection for the sewer facilities relocation, and San Bernardino
Transportation Commission (SANBAG), through its contractor, will perform the sewer
facilities relocation as part of the PROJECT. The PROJECT is being designed and bid
for construction by the California Department of Transportation. The current schedule
will have the PROJECT beginning construction in the Spring of 2017.
DISCUSSION:
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This Cooperative Utility Agreement (No. 23787) defines the roles and responsibilities of
the parties relative to sewer facilities. It identifies SANBAG as the responsible party for
fully funding this work. The City of Colton Utility Authority executed this agreement on
May 3, 2016.
Under this agreement the City is responsible for providing permits, plan reviews and
oversight at no cost to the San Bernardino Transportation Commission or to consultants
and contractors, for the work on the PROJECT.
City staff concurs with the terms of this agreement and is recommending that the
Council authorize the City Manager to execute the three party Agreement No. 23787
between the City of Grand Terrace, City of Colton Utility Authority, and the San
Bernardino Transportation Commission for the PROJECT.
FISCAL IMPACT:
None at this time.
ATTACHMENTS:
I 215 Barton UA Grand Terrace Colton Sewer FINAL 3 28 16 (DOCX)
APPROVALS:
Yanni Demitri Completed 05/05/2016 10:35 AM
City Attorney Completed 05/05/2016 2:41 PM
Finance Completed 05/05/2016 2:57 PM
City Manager Completed 05/05/2016 1:45 PM
City Council Pending 05/10/2016 6:00 PM
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SAN BERNARDINO COUNTY TRANSPORTATION COMMISSION Page 1 of 5
UTILITY AGREEMENT
SANBAG Agreement No. C16-1001464
C16-1001464
DISTRICT
08
COUNTY
San Bernardino
ROUTE
Barton Rd. /
I-215
POST MILE
08-SBD-RT 215-PM 0.6/1.7
PROJECT ID
08000002821
FEDERAL AID NUMBER
HPLULN 6053(115)
OWNER’S PLAN NUMBER
FEDERAL PARTICIPATION
On the project YES NO On the Utilities YES NO
UTILITY AGREEMENT NO. 23787 DATE
Whereas San Bernardino County Transportation Commission hereinafter called SANBAG, in cooperation with Caltrans, the City
of Grand Terrace, and the City of Colton, propose to improve the Interstate 215 (I-215)/Barton Road interchange (PROJECT).
The proposed project is located in the City of Grand Terrace and partially in the City of Colton in San Bernardino County, in the
vicinity of I-215 and Barton Road. The project construction limits extend from approximately 0.3 mile (mi) west of I-215 to
0.4 mi east of I-215. The project construction limits on I-215 extend from approximately 0.6 mi south of Barton Road to 1.7 mi
north of Barton Road.
Whereas the City of Grand Terrace owns the sewer facilities impacted by the project and the City of Colton leases from Grand
Terrace, and operates and maintains said facilities; and
Whereas the City of Grand Terrace and City of Colton are collectively referred to as “OWNER; and
Whereas the City of Grand Terrace, City of Colton and Colton Utility Authority have entered into a Sewer Services Agreement
dated March 18, 2014 and a Wastewater Enterprise Lease Agreement dated July 1, 2014; and
Whereas the City of Colton is authorized to legally sign for the Colton Utility Authority; and
Whereas SANBAG, City of Grand Terrace, and City of Colton (the Parties) wish to enter into this Utility Agreement for the
remediation of the conflicting sewer facilities for the project;
Whereas, the City of Colton will prepare the engineering designs and provide construction inspection for the sewer facilities
relocation, and SANBAG through its contractor will perform the sewer facilities relocation as part of the Interstate 215 (I-215)/
Barton Road interchange (PROJECT) that is being designed and bid for construction by the California Department of
Transportation.
Now, therefore in consideration of the above recitals and the contents of this agreement in whole the parties agree as follows:
It is hereby mutually agreed that:
I. WORK TO BE DONE
In accordance with Notice to Owner No. 23786 dated 3/25/2016 PROJECT contractor shall relocate
OWNER’s sewer facilities located within Project area as shown on OWNER’s Plan which plans will be
included in SANBAG’s Contract Plans for the improvement of I-215 and Barton Road area, Project ID
08000002821 and which, by this reference, are made a part hereof.
OWNER, specifically the City of Colton, will develop the design plans for relocation of the sewer facilities
(OWNER’s Plan) and provide construction inspection at SANBAG’s expense. Deviations from the OWNER’s
Plan described above initiated by either SANBAG or OWNER, shall be agreed upon by both parties hereto
under a Revised Notice to Owner. Such Revised Notices to Owner, approved by SANBAG and agreed
to/acknowledged by OWNER, will constitute an approved revision of the OWNER’s Plan described above and
are hereby made a part hereof. No work under said deviation shall commence prior to written execution by
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UTILITY AGREEMENT (Cont.) Page 2 of 5
UTILITY AGREEMENT NO. 23786
C16-1001464
OWNER of the Revised Notice to Owner. Changes in the scope of the work will require an amendment to this
Agreement in addition to the revised Notice to Owner. OWNER shall have the right to inspect the work by
PROJECT’s contractor during construction. Upon completion of the work by PROJECT Contractor, OWNER
agrees to accept ownership and maintenance of the constructed facilities and relinquishes to SANBAG
ownership of the replaced facilities.
II. LIABILITY FOR WORK
Existing facilities are lawfully maintained in their present location and qualify for relocation at SANBAG
expense under the provisions of Section 703 of the Streets and Highways Code.
III. PERFORMANCE OF WORK
OWNER agrees to perform the herein described work, excepting that work performed by the PROJECT
highway contractor, with its own forces or engineering consultant(s), and to provide and furnish all necessary
labor, plans, specifications and estimates required therefore, and to design and inspect said work diligently to
completion. OWNER, specifically the City of Colton, will develop the design plans for relocation of the sewer
facilities at SANBAG’s expense. Said plans developed by the City of Colton, will be reviewed and approved
by the City of Grand Terrace, prior to submittal to SANBAG. OWNER shall have access to all phases of the
relocation work to be performed by PROJECT’s contractor as described in Section I above, for the purpose of
inspection to ensure that the work is in accordance with the specifications contained in the Project Construction
Contract; however, all questions regarding the work being performed will be directed to PROJECT’s Resident
Engineer for their evaluation and final disposition.
Use of out-of-state personnel (or personnel requiring lodging and meal “per diem” expenses) will not be
allowed without prior written authorization by SANBAG representative. Requests for such permission must be
contained in OWNER’s estimate of actual and necessary relocation costs. Accounting Form FA-1301 is to be
completed and submitted for all non-SANBAG personnel travel per diem. OWNER shall include an
explanation why local employee or contract labor is not considered adequate for the relocation work proposed.
Per Diem expenses shall not exceed the per diem expense amounts allowed under the California Department of
Transportation’s Department of Personnel Administration travel expense guidelines.
IV. PAYMENT FOR WORK
SANBAG shall pay its share of the actual and necessary cost of the herein described work within 45 days after
receipt of OWNER’s itemized bill, signed by a responsible official of OWNER’s organization and prepared on
OWNER’s letterhead, compiled on the basis of the actual and necessary cost and expense. The OWNER shall
maintain records of the actual costs incurred and charged or allocated to the project in accordance with
recognized accounting principles.
It is understood and agreed that SANBAG will not pay for any betterment or increase in capacity of OWNER’s
facilities in the new location and that OWNER shall give credit to SANBAG for the salvage value of any
material or parts salvaged and retained or sold by OWNER.
Not more frequently than once a month, but at least quarterly, OWNER will prepare and submit itemized
progress bills for costs incurred, not to exceed OWNER’s recorded costs as of the billing date less estimated
credits applicable to completed work. Payment of progress bills, not to exceed the amount of this Agreement,
may be made under the terms of this Agreement. Payment of progress bills which exceed the amount of this
Agreement may be made after receipt and approval by SANBAG of documentation supporting the cost increase
and after an Amendment to this Agreement has been executed by the parties to this agreement.
The OWNER shall submit a final bill to SANBAG within 360 days after the completion of the work described
in Section I, paragraph two, above. If SANBAG has not received a final bill within 360 days after notification
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UTILITY AGREEMENT (Cont.) Page 3 of 5
UTILITY AGREEMENT NO. 23786
C16-1001464
of completion of OWNER’s work described in Section I of this Agreement, and SANBAG has delivered to
OWNER fully executed Easement Deeds, Consent to Common Use or Joint Use Agreements for OWNER’s
facilities (if required), SANBAG will provide written notification to OWNER of its intent to close its file within
30 days. OWNER hereby acknowledges, to the extent allowed by law, that all remaining costs will be deemed
to have been abandoned. If SANBAG processes a final bill for payment more than 360 days after notification of
completion of OWNER’s work, payment of the late bill may be subject to allocation and/or approval by the
SANBAG’s Board of Directors.
The final billing shall be in the form of an itemized statement of the total costs charged to the project, less the
credits provided for in this Agreement, and less any amounts covered by progress billings. However, SANBAG
shall not pay final bills which exceed the estimated cost of this Agreement without documentation of the reason
for the increase of said cost from the OWNER and approval of documentation by bill exceeds the OWNER’s
estimated costs solely as the result of a revised Notice to Owner as provided for in Section I, a copy of said
revised Notice to Owner shall suffice as documentation. In either case, payment of the amount over the
estimated cost of this Agreement may be subject to allocation and/or approval by SANBAG’s Board of
Directors.
In any event if the final bill exceeds 125% of the estimated cost of this Agreement, an Amended Agreement
shall be executed by the parties to this Agreement prior to the payment of the OWNER’S final bill. Any and all
increases in costs that are the direct result of deviations from the work described in Section I of this Agreement,
shall have the prior concurrence of SANBAG.
Detailed records from which the billing is compiled shall be retained by OWNER for a period of three years
from the date of the final payment and will be available for audit by State and/or Federal auditors. Owner agrees
to comply with Contract Cost Principles and Procedures as set forth in 48 CFR, Chapter 1, Part 31, et seq., 23
CFR, Chapter 1, Part 645, 2 CFR Part 200 et al to the extent they are applicable.
V. GENERAL CONDITIONS
All costs accrued by OWNER as a result of SANBAG’s request of April 10th, 2015 to review, study and/or
prepare relocation plans and estimates for the project associated with this Agreement may be billed pursuant to
the terms and conditions of this Agreement.
If SANBAG’S Project which precipitated this Agreement is canceled or modified so as to eliminate the
necessity of work by OWNER, SANBAG will notify OWNER, in writing, and SANBAG reserves the right to
terminate this Agreement by Amendment. The Amendment shall provide mutually acceptable terms and
conditions for terminating the Agreement.
All obligations of SANBAG under the terms of this Agreement are contingent upon the acceptance of this
Agreement by SANBAG’s Board of Directors.
OWNER shall submit a Notice of Completion, specifically, acceptance of the work performed by the PROJECT
highway contractor, to SANBAG within 30 days of the completion of the work described herein.
It is understood that I-215 is a Federal aid highway and accordingly, 23 CFR, Chapter 1, Part 645 is hereby
incorporated into this Agreement.
In addition, the provisions of 23 CFR 635.410, Buy America, are also incorporated into this agreement. The
Buy America requirements are further specified in Moving Ahead for Progress in the 21st Century (MAP-21),
section 1518; 23 CFR 635.410 requires that all manufacturing processes have occurred in the United States for
steel and iron products (including the application of coatings) installed on a project receiving funding from the
FHWA.
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UTILITY AGREEMENT (Cont.) Page 4 of 5
UTILITY AGREEMENT NO. 23786
C16-1001464
SANBAG represents and warrants that this Utility Agreement is not subject to 23 CFR 635.410, the Buy
America provisions as the contents of this Utility Agreement are for the sole purpose of preparing relocation
plans and inspection of relocation work performed by the PROJECT contractor.
THE ESTIMATED COST TO SANBAG FOR THE ABOVE DESCRIBED WORK IS $_____________
Signatures on Following Page
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UTILITY AGREEMENT (Cont.) Page 5 of 5
UTILITY AGREEMENT NO. 23786
C16-1001464
IN WITNESS WHEREOF, the above parties have executed this Agreement the day and year above written.
SAN BERNARDINO COUNTY
TRANSPORTATION COMMISSION OWNER:
City of Grand Terrace
APPROVED APPROVED
By:______________________________ By:____________________________
Garry Cohoe, Director Bill Smith
Grand Terrace City Manager
Major Projects Department
Date:__________________________ Date:__________________________
APPROVED AS TO FORM: APPROVED AS TO FORM:
By:______________________________ By:____________________________
Eileen Monaghan Teichert Richard L. Adams, II
Grand Terrace City Attorney
General Counsel
AGREED:
City of Colton
By: ___________________________
Victor Ortiz
Colton City Manager
Date: _________________________
APPROVAL RECOMMENDED APPROVED AS TO FORM
By________________________________ By:___________________________
Michael Parker Date Colton City Attorney
Utility Coordinator
Overland, Pacific & Cutler, Inc.
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AGENDA REPORT
MEETING DATE: May 10, 2016 Council Item
TITLE: Zoning Code Amendment 15-01 Establishing a New Chapter
18.80 Signs
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: Read by Title Only, Waive Further Reading and Adopt AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, APPROVING ZONING
CODE AMENDMENT 15-01, TO AMEND TITLE 18 OF THE
GRAND TERRACE MUNICIPAL CODE BY REPEALING
AND REPLACING CHAPTER 18.80 SIGNS IN ITS
ENTIRETY AND AMENDING TITLE 5, CHAPTER 5.40
GARAGE SALES BY REVISING SECTION 5.40.070
SIGNS
2030 VISION STATEMENT:
This item supports Goal #3, "Promote Economic Development", by updating the Sign
Code and aligning it with the City's 2030 Vision and Economic Development
Implementation Plan.
BACKGROUND/DISCUSSION:
On April 26, 2016, the City Council conducted a public hearing and voted to introduce
and move to second reading adoption of a new Sign Code Ordinance.
During the hearing, the Council made a change to require a Conditional Use Permit
related to the Off-Site Sign Program. The attached ordinance reflects that change.
An area of concern during the hearing was that the proposed ordinance did not allow
the use of real estate open house signs in the City’s right of way. Staff discussed this
with the City Attorney’s office and crafted language that would allow temporary signs in
the right of way. Provided the business meets certain criteria it would be eligible for this
type of signage. Proposed language for consideration is attached to the report.
If it is the desire to the Council to allow temporary commercial signs in the right of way,
staff would recommend re-introduction of the proposed ordinance to include new
subsections 18.80.050.D (Temporary Off-Site Commercial Signs) to allow temporary
off-site commercial signs and subsection 8.80.050.E (Exception and Appeal) for
determinations to the exception. An example of temporary off site commercial signs
would be real estate open house and yard sale signs.
If it is not the desire of the Council to add these new provisions, then staff recommends
adoption of the attached ordinance, as stated in the recommendation above.
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FISCAL IMPACT:
No fiscal impact.
ATTACHMENTS:
Sign Code Ordinance 4.26.2016 (DOCX)
Temporary off-site commercial Signs section (050216) (DOCX)
APPROVALS:
Sandra Molina Completed 04/27/2016 8:33 AM
City Attorney Completed 05/04/2016 1:40 PM
Finance Completed 05/04/2016 3:55 PM
Community Development Completed 05/04/2016 4:17 PM
City Manager Completed 05/05/2016 1:05 PM
City Council Pending 05/10/2016 6:00 PM
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April 26, 2016 Page 1 of 48
ORDINANCE NO. _________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPROVING ZONING CODE AMENDMENT
15-01, TO AMEND TITLE 18 OF THE GRAND TERRACE MUNICIPAL
CODE BY REPEALING AND REPLACING CHAPTER 18.80 SIGNS IN
ITS ENTIRETY AND AMENDING TITLE 5, CHAPTER 5.40 GARAGE
SALES BY REVISING SECTION 5.40.070 SIGNS
WHEREAS, the City of Grand Terrace, pursuant to its police power, has the
authority to take appropriate action to address concerns regarding traffic safety and
aesthetics, as they relate to signs (Metromedia Inc. v. City of San Diego, 453 U.S. 490
(1981)); and
WHEREAS, the City Council recognizes that signs constitute speech protected
by the First Amendment of the United States Constitution and by Art. 1, Sec. 2, of the
Constitution of the State of California and that its regulation of signs must be consistent
with these protections; and
WHEREAS, the City Council finds that an uncontrolled proliferation of signs
within the City is harmful to the public’s health, safety and welfare, in that such signs are
aesthetically displeasing and constitute a traffic hazard, as drivers will be distracted by
attempting to read an excessive number of signs that are placed in a haphazard
manner; and
WHEREAS, the City has a substantial interest in regulating signs in the manner
set forth in this Ordinance, and the regulations modified and adopted hereby further the
City’s substantial interests in traffic safety and aesthetics, in particular (National
Advertising Co. v. City of Orange, 861 F.2d 246, 248 (9th Cir. 1988); Foti v. City of
Menlo Park, 146 F.3d 629 (9th Cir. 1998)); and
WHEREAS, the City Council recognizes that businesses have an interest in
having signage that effectively advertises goods or services, and that is visible to
potential customers; and
WHEREAS, the City Council finds that the citizens of Grand Terrace and
members of the public have an interest in identifying businesses, and the goods and
services they provide; and
WHEREAS, the City Council finds that the citizens of Grand Terrace and visitors
to the City have a substantial interest in visiting, living and working in an aesthetically
pleasing city; and
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WHEREAS, the City Council finds that the citizens of Grand Terrace and all
those who travel in and through the City have a substantial interest in traffic safety
within the City; and
WHEREAS, the City Council finds that the City can balance its interests in
aesthetics and traffic safety with the interests of businesses and consumers by limiting
off-premises commercial signs, and by limiting the time, place, and manner of
placement of commercial signs on commercial lots; and
WHEREAS, commercial speech can be regulated more stringently than
noncommercial speech; however, the City Council does recognize the need of
businesses in the City to reasonably advertise their goods and services visibly and
effectively; and
WHEREAS, this ordinance relating to the regulation of signs includes a
statement of purpose regarding the City’s substantial interest sought to be implemented
by the regulations (Desert Outdoor Advertising, Inc. v. City of Moreno Valley, 103 F.3d
814, 819 n.2 (9th Cir. 1996), cert. denied, 522 U.S. 912 (1997); Central Hudson Gas &
Electric Corp. v. Public Service Commission of New York, 447 U.S. 557 (1980)); and
WHEREAS, the City intends, by adoption of these regulations, to eliminate any
exemptions and/or regulations of signs based on content, in order that its sign
regulations are content-neutral and entitled to the least restrictive constitutional analysis
(see, e.g., National Advertising Co. v. City of Orange, 861 F.2d 246 (1987) (content
based exemptions rendered the entire ordinance content based because the content of
the sign’s message determines whether or not a particular sign is prohibited or
permitted); Simon & Schuster, Inc. v. Members of N.Y. State Crime Victims Bd., 502
U.S. 105 (1991); Police Department of the City of Chicago v. Mosley, 408 U.S. 92
(1972)); and
WHEREAS, these regulations allow on-site commercial signage while limiting off-
site advertising signs, the City Council having found that onsite commercial speech is
more valuable than offsite commercial speech, as permitted in Outdoor Systems, Inc. v.
City of Mesa, 997 F.2d 604, 611 (9th Cir. 1993) and Metromedia Inc. v. City of San
Diego, 453 U.S. 490 (1981); and
WHEREAS, the City Council finds that, because signs are speech protected by
the United States and the California Constitutions, detailed procedures are necessary to
ensure that permits are issued or denied based on objective criteria and expeditiously
with the due process of law; and
WHEREAS, a message substitution provision has been added to the City’s sign
regulations, allowing any sign regulated by the new provisions of this Ordinance to
display a noncommercial message, so that the City’s regulations satisfy the
constitutional mandate that it not restrict noncommercial signage to a greater degree
than commercial signage.(see Clear Channel Outdoor, Inc. v. City of Los Angeles, 340
F.3d 810 (9th Cir. 2003); Outdoor Systems, Inc. v. City of Mesa, 997 F.2d 604 (9th Cir.
1993); and
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WHEREAS, the City Council finds that a proliferation of temporary signs in the
public right-of-way can be detrimental to the aesthetic quality of the streets and
sidewalks, can interfere with traffic safety, pedestrian access to public sidewalks and
streets, and can obstruct the entrance to businesses and residences; and
WHEREAS, the City Council specifically finds that temporary commercial signs
are signs that relate to businesses for which on-premises signage do not provide
adequate advertising of the goods or services sold because for many businesses is
such that effective advertising by way of permanent on-premises signage is impractical:
the business is of a transitory and temporary nature, the business' primary and most
effective way to notify people of the available goods or services is by directing passers-
by to the location of the goods or services, and the business does not have a fixed
place of business or the goods or services themselves cannot practically be viewed
and/or sold out of one business location or any business location; and
WHEREAS, the City Council finds that human advertisements (as defined in this
ordinance) within public rights of way, constitute a traffic hazard by their conduct, which
distracts the attention of drivers away from the road and to a business or service; and
WHEREAS, the City Council finds that prohibiting commercial conduct that is
intended to, or that does in fact, attract the attention of drivers, furthers the city’s
substantial interest in traffic safety (see, e.g., Sanctity of Life Network v. California
Highway Patrol, 105 Cal. App. 4th 858, 862 (2003) (holding that protected First
Amendment speech can be restricted if it interferes with traffic,)).
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA DOES ORDAIN AS FOLLOWS:
Section 1. Chapter 18.80 (Signs) of Title 18 (Zoning) of the Grand Terrace
Municipal Code is hereby repealed and replaced in its entirety with the following:
“CHAPTER 18.80 SIGNS
Sections:
18.80.010 Findings
18.80.020 Purpose
18.80.030 Policies for Sign Regulations
18.80.040 Definitions
18.80.050 Signs on Public Property
18.80.060 Permit Required
18.80.070 Application Review Procedures
18.80.080 Application Requirements
18.80.090 Appeals
18.80.100 Judicial Review of City Council’s Decision
18.80.110 Exempt Signs
18.80.120 Prohibited Signs
18.80.130 General Provisions
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18.80.140 Design Standards
18.80.150 Development Standards for Permanent On-Site Signs
18.80.160 Temporary On-Site Signs, Residential
18.80.170 Temporary On-Site Signs, Non-Residential Zones
18.80.180 Window Signs
18.80.190 Off-site Signs
18.80.200 Temporary Use and Special Event Signs
18.80.210 Parking of Advertising Vehicles
18.80.220 Non-Conforming Signs and Abandoned Signs
18.80.230 Compliance with Sign Code as Condition of Permit Approval
18.80.240 Penalty
Section 18.80.010 Findings
The City Council finds all of the following:
A. The City, pursuant to its police power, has the authority to take
appropriate action to address concerns regarding traffic safety and aesthetics, as they
relate to signs (Metromedia Inc. v. City of San Diego, 453 U.S. 490 (1981)); and
B. Signs constitute speech protected by the First Amendment of the United
States Constitution and by Art. 1, Sec. 2, of the Constitution of the State of California
and that its regulation of signs must be consistent with these protections; and
C. An uncontrolled proliferation of signs within the City is harmful to the
public’s health, safety and welfare, in that such signs are aesthetically displeasing and
constitute a traffic hazard, as drivers will be distracted by attempting to read an
excessive number of signs that are placed in a haphazard manner; and
D. The City has a substantial interest in regulating signs and the regulations
within this chapter further the City’s substantial interests in traffic safety and aesthetics,
consistent with National Advertising Co. v. City of Orange, 861 F.2d 246, 248 (9th Cir.
1988); and Foti v. City of Menlo Park, 146 F.3d 629 (9th Cir. 1998).); and
E. Businesses have an interest in having signage that effectively advertises
its goods or services, and is visible to potential customers; and
F. City residents and residents and visitors have an interest in identifying
businesses, and the goods and services they provide; and
G. City residents and visitors have a substantial interest in visiting, living and
working in an aesthetically pleasing city; and
H. City residents and visitors have a substantial interest in traffic safety within
the City.
I. The City has properly balanced its interests in aesthetics and traffic safety
with the interests of businesses and consumers by limiting off-site commercial signs,
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and by limiting the time, place, and manner of placement of commercial signs on
commercial lots; and
J. Commercial speech can be regulated more stringently than
noncommercial speech; however, the City Council recognizes the need of businesses in
the City to reasonably advertise their goods and services visibly and effectively; and
K. The City Council intends this Chapter to ensure its regulations are
content-neutral and are the least restrictive means to achieve the goals set for the
herein (see e.g., Reed v. Town of Gilbert, 135 S.Ct. 2218 (2015); and
L. These regulations allow on-site commercial signage while limiting off-site
advertising signs, the City Council having found that onsite commercial speech is more
valuable than offsite commercial speech, as permitted in Outdoor Systems, Inc. v. City
of Mesa, 997 F.2d 604, 611 (9th Cir. 1993) and Metromedia Inc. v. City of San Diego,
453 U.S. 490 (1981); and
M. Because signs are speech protected by the United States and the
California Constitutions, detailed procedures are necessary to ensure that permits are
expeditiously issued or denied based on objective criteria and consistent with due
process of law; and
N. A message substitution provision has been added to the City’s sign
regulations, allowing any sign regulated by the new provisions of this Ordinance to
display a noncommercial message, so that the City’s regulations satisfy the
constitutional mandate that it not restrict noncommercial signage to a greater degree
than commercial signage.(see Clear Channel Outdoor, Inc. v. City of Los Angeles, 340
F.3d 810 (9th Cir. 2003); Outdoor Systems, Inc. v. City of Mesa, 997 F.2d 604 (9th Cir.
1993); and
O. Proliferation of temporary signs in the public right-of-way can be
detrimental to the aesthetic quality of the streets and sidewalks, can interfere with traffic
safety, pedestrian access to public sidewalks and streets, and can obstruct the entrance
to businesses and residences; and
P. Temporary commercial signs are signs that relate to businesses for which
on-premises signage do not provide adequate advertising of the goods or services sold
because for many businesses is such that effective advertising by way of permanent on-
premises signage is impractical: the business is of a transitory and temporary nature,
the business' primary and most effective way to notify people of the available goods or
services is by directing passers-by to the location of the goods or services, and the
business does not have a fixed place of business or the goods or services themselves
cannot practically be viewed and/or sold out of one business location or any business
location; and
Q. Human advertisements (as defined in this ordinance) within public rights of
way, constitute a traffic hazard by their conduct, which distracts the attention of drivers
away from the road and to a business or service; and
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R. Prohibiting commercial conduct that is intended to, or that does in fact,
attract the attention of drivers, furthers the city’s substantial interest in traffic safety (see,
e.g., Sanctity of Life Network v. California Highway Patrol, 105 Cal. App. 4th 858, 862
(2003) (holding that protected First Amendment speech can be restricted if it interferes
with traffic)).
18.80.020 Purpose.
A. These regulations are intended to protect the public health, safety, and welfare and
provide for the integrity and preservation of community aesthetics through modern
implementation of a uniform set of rules and regulations. The City of Grand
Terrace recognizes and, strongly supports, the needs of merchants and property
owners to identify their businesses through signage and other means of
advertisement. The city, further, recognizes that size, placement, number, and
design of signs significantly influences the general perception of both the
community’s visual environment and its economic health, and that signs should not
become visual distractions along public roadways. In addition, these regulations
are intended to accomplish the following:
1. Promote an economically stable and visually attractive community consistent
with the City’s goals and strategies.
2. Promote signs and graphics that are attractive, pleasing, and harmonized with
the physical character of the environment and surrounding properties, while
serving the identification needs of the business community.
3. Eliminate visual clutter while providing reasonable opportunities for adequate
identification of businesses and the goods and services they offer.
4. Prevent an inadvertent favoring of commercial speech over noncommercial
speech.
5. Direct the proper design and location of signs to reduce, or eliminate,
potential hazards and promote the safe movement of vehicles and
pedestrians throughout the city.
6. Direct persons to various activities and enterprises in order to provide for
maximum public convenience.
18.80.030 Policies for sign regulations.
The following policies regarding signage in the city are established:
A. Regulatory Interpretations. The requirements of this chapter shall not be
interpreted to nullify any easements, covenants, or other private agreements that
provide for more restrictive sign regulations than are required by this chapter.
B. Message Neutrality. It is the city’s policy and intent to regulate signs in a
viewpoint-neutral and/or content-neutral manner. The message of the sign shall
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not be reviewed except to the minimum extent necessary to identify the type of
sign.
C. Message Substitution. A noncommercial message of any type may be substituted
in whole or in part for the message displayed on any sign for which the sign
structure or mounting device is authorized pursuant to this chapter. The purpose
of this requirement is to prevent any inadvertent favoring of commercial speech
over noncommercial speech, or favoring of any particular noncommercial message
over any other noncommercial message.
D. In no instance may commercial or non commercial messages contain “obscene
matter” as defined in California Penal Code section 311.
E. General Prohibition. Any permanent or temporary sign not expressly permitted by
this chapter is prohibited.
F. Off-site signs are prohibited, unless specifically authorized by this Chapter.
Section 18.80.040 Definitions
A. The following words and phrases have the meanings set forth herein, unless it is
apparent from the context that another meaning is intended:
1. Abandoned sign. Any display or sign remaining in place or not maintained for
a period of ninety (90) calendar days which no longer identifies an ongoing
business, product, or service available on the premises where the display or
sign is located or where the building, business, or establishment to which the
display or sign is related has ceased operation. For purposes of this
definition, abandonment for the applicable period shall be deemed conclusive
evidence of abandonment regardless of the property, business, or sign
owner’s intent.
2. A-frame sign. See Portable freestanding sign
3. Alteration. Any change of size, shape, illumination, position, location,
construction or supporting structure of an existing sign.
4. Animated sign. A sign which moves or appears to move in whole or part
including, but not limited to, signs which swing, twirl, move back and forth or
up and down; or signs which change color or shades of color or any other
method or device which suggests movement. Animated signs do not include
electronic message signs.
5. Awning. A roof-like cover that projects from the wall of a building for the
purpose of shielding a doorway or window from the elements.
6. Awning sign. A sign displayed, written, silkscreened, or attached on an
awning.
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7. Balloon, inflatable sign, or inflatable attention-getting device. Any air or gas
filled device located, attached, or tethered to the ground, site, merchandise,
building, or roof and used for the purposes of signage, advertising or
attention-getting.
8. Banner. Any sign of durable cloth, plastic, or similar non-rigid material that is
attached to a building.
9. Banner, feather. Any sign of durable cloth, plastic, or similar non-rigid
material that is attached to a pole, commonly referred to as a feather banner.
See “Flag banner”.
10. Billboard. An outdoor advertising structure that advertises products, services
or activities not conducted or performed on the same site upon which the
outdoor advertising sign structure is located, and that is subject to the
provisions of Section 5490 et seq. of the Business & Professions Code.
11. Building face. That portion of any exterior elevation of a building extending
vertically from grade to top of a parapet wall or eaves, and horizontally across
the entire width of the building elevation, excluding corners, bay windows,
balconies, or other architectural features which extend beyond the general
outermost surface of the exterior wall.
12. Cabinet sign. A sign constructed of a solid cabinet consisting of one or more
translucent panels containing sign copy, which are interchangeable and
which are affixed to an internally illuminated box or cabinet mounted on a
building or monument, and not sculpted to the shape of its contents.
Commonly referred to as a “can sign”.
13. Canopy. A structural or ornamental roof-like appendage attached to and
projecting from a building.
14. Canopy sign. A sign attached beneath or placed upon the structural
projection or canopy of a building.
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15. Changeable copy sign. The changing of a commercial or non-commercial
message on a lawfully erected sign. A change of copy does not include the
following (all of which acts shall be considered as the placing of a new sign):
any alteration or reconfiguration of the outside dimensions of a sign, any
structural modifications of a sign and/or relocation of all or any portion of a
sign.
16. Channel letters. Individual letters that are independently mounted to a wall or
other surface and internally illuminated with a covered face. The “air space”
between the letters is not part of the sign structure but rather of the building
façade. A logo may also be considered a channel letter or sculpted can sign
provided it is clearly distinguishable from other sign elements.
17. City. The City of Grand Terrace.
18. City Engineer. The City Engineer of the City of Grand Terrace, or designee.
19. City Manager. The City Manager of the City of Grand Terrace, or designee.
20. Clear Sight Triangles
a. View Obstructions. Adequate visibility for vehicular and pedestrian traffic
shall be provided at clear sight triangles at all 90 degree angle intersections of
public rights-of-way and private driveways.
i Prohibited. The following shall be prohibited within a clear sight triangle:
(A) Monument signs.
(B) Hedges or shrubbery.
ii Maximum Height Requirements. The following shall not be erected,
placed, planted, or allowed to grow over 30 inches in height above the
nearest street curb elevation within a clear sight triangle:
(A) Signs.
(B) Mounds of earth.
(C) Other visual obstructions.
iii Exceptions. The requirements for clear sight triangles shall not apply to:
(A) Freestanding signs when the lower edge of the sign face is at least
eight feet above grade and when there are no more than two posts or
columns, each with a maximum width or diameter of 12 inches,
supporting the sign.
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b. Dimensions and Location. Clear sight triangles are right triangles that shall be
measured as follows:
i The 90-degree angle is formed by the intersection of either:
(A) The intersection of the edges of two roadways as measured at the
edge of their ultimate planned right-of-way; or
(B) The intersection of the edge of a private driveway or alley and the
edge of the ultimate planned right-of-way of an intersecting roadway.
ii The two 45-degree angles of a clear sight triangle shall each be located as
follows:
(A) Public street intersections - 30 feet from intersection.
(B) Public street and private driveway or alleyway - 10 feet from the
intersection.
21. Commercial message. Any sign, wording, logo, or other representation that
names or advertises a business, product, service, or other commercial
activity.
22. Convenience sign. Means a sign not larger than two square feet which
conveys information, such as "restrooms," "no parking," "entrance" and the
like, but does not contain land, trade, advertising or business identification,
and is designed to be viewed on site by pedestrians and/or motorists.
23. Copy. Any written words, letters, symbols, emblems, designs, figures, and
logos used to attract attention to, or identify, a land use.
24. Decorative banner or flag. A festive graphic display that is made of durable
cloth, plastic or similar non-rigid material, and that either displays no message
or displays only a predominantly pictorial message that does not directly
identify or advertise a business on the premises.
No signs, plantings or
other obstructions
over 30” in this area.
Clear Sight Triangle
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25. Directional sign. Any sign intended to be permanently affixed and utilized
only for the purpose of indicating the direction of any object, place, or area.
26. Director. The Director of Planning and Development Services of the City of
Grand Terrace, including designee.
27. Directory sign. A pedestrian-oriented sign, or set of similarly designed
individual signs, placed or displayed in sequence, located at a multi-tenant
building or within a shopping center, to list all or part of the businesses within
a building or shopping center. The copy of a directional sign is not readable
from the public roadway or parking lot.
28. Drive-through menu board. A single-sided sign located in the drive-through
area of a fast-food restaurant, typically containing an attached or detached
speaker and/or verification screen for communicating orders.
29. Electronic message sign. A sign with the capability of presenting variable
message displays by projecting an electronically controlled light pattern against a
contrasting background and which can be programmed to change the message
display periodically.
30. Exempt Sign. A sign which is not subject to a sign permit.
31. Flag Sign. Any sign or device in the nature of a banner, flags or other object,
designed and installed in such a manner as to move upon being subject to
pressure by wind or breeze. Flag signs must be made of fabric or other
similar non-rigid material supported or anchored along only one edge. Also
referred to as a feather banner, swooper, or teardrop banner.
32. Flashing sign. Any sign which contains, or is illuminated by, lights which
change in intensity or colors, or which create the illusion of flashing in any
manner. Flashing signs do not include electronic message signs.
33. Freestanding sign. A permanent sign that is self-supporting in a fixed location
detached from any building or wall. Freestanding signs include, but are not
limited to, monument signs, pole signs, and pylon signs.
34. Freeway sign. A freestanding sign between 50 feet and 100 feet in height
located within 250 feet of the right of way of Interstate 215.
35. Frontage, building. The exterior building wall of a structure on the side or
sides of the structure fronting and oriented toward a public street or highway,
excluding eaves or roof overhangs. Building frontage shall be measured
continuously along the structure’s wall for the entire length of the business
establishment.
36. Frontage, street or highway. Any portion of a lot or parcel of land which abuts
a public street or highway. Street or highway frontage shall be measured
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along the common lot line separating a lot or parcel of land from the public
street or highway.
37. Gasoline price sign. Sign located at fuel stations which, typically, identify the
brand or type and price of gasoline sold.
38. Glare. The effect produced by brightness sufficient to cause annoyance,
discomfort, or loss in visual performance and visibility.
39. Height. The greatest vertical distance measured from the finished grade to
the top of a sign, a sign structure, or advertising display and any
accompanying architectural feature of the sign. However, if the sign is
constructed upon any artificial berm, the height of the sign, as measured from
the toe of the slope or berm, shall not exceed 125% of the maximum height
allowed by this title
40. Holiday and seasonal decoration. Lighting and other materials, including
festive flags, in the nature of decorations, clearly incidental to and customarily
and commonly associated with any national, state, local or religious holiday.
41. Human advertisement. Any person who is located anywhere within the city,
and that advertises a business or service, by way of his or her actions,
including but not limited to, by holding a temporary sign, wearing a costume,
or wearing body paint.
42. Illegal sign. Any sign placed without all required government approvals and
permits at the time it was placed, or an existing sign that was not constructed
in accordance with the ordinances and other applicable laws in effect on the
date of construction.
43. Illuminated Sign. A sign with an artificial light source incorporated internally
or externally for the purpose of illuminating the sign; includes signs made
from neon or other gas tube(s) that are bent to form letters, symbols, or other
shapes. An illuminated sign excludes electronic message signs, which are
separately defined.
44. Inflatable balloon sign. A sign consisting of balloons and inflatables made of
metallic and/or cloth material, regardless of the size that is used, for the
purpose of attracting attention.
45. Logo. A visual symbol, representation, or character identifying the business
or service provided.
46. Linear frontage. The horizontal distance measured along the building
frontage facing the street. In cases where a business has no building frontage
facing a street, the building frontage with the primary business entrance shall
be considered the primary building frontage (e.g. an entrance facing a
courtyard). For multi-tenant buildings, ground floor tenants may have their
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primary frontage determined independently from the rest of the building
based on the aforementioned rules.
47. Maintenance. Replacement of copy, change of color, maintenance, or repair
made to a sign.
48. Menu/Order board sign. A sign installed in a drive-through facility and
oriented so as to be visible primarily by drive-through customers.
49. Modification. Any alteration, repair or refurbishing of any sign that alters its
physical dimensions, or any integral component of the sign including, but not
limited to, alterations to exterior cabinets, bases, poles or sign copy.
50. Monument sign. See “Freestanding Sign”.
51. Noncommercial Sign. A sign that displays noncommercial speech, e.g.,
commentary or advocacy on topics of public debate and concern.
52. Nonconforming Sign. A sign lawfully erected that does not comply with the
provisions of this chapter.
53. Off-Site Sign. A sign that directs attention to a business, profession,
commodity, service, or entertainment conducted, sold, or offered at a location
other than where the sign is located.
54. On-Site Sign. A sign which directs attention to a business, profession,
commodity, service, or entertainment conducted, sold, or offered upon the lot
or parcel on which the sign is placed. In the case of multiple-tenant
commercial or industrial development, a sign is considered on-site whenever
it is located anywhere within the development. In the case of a duly approved
Sign Program, a sign anywhere within the area controlled by the program
may be considered on-site when placed at any location within the area
controlled by the program. Any sign displaying a noncommercial message
constitutes an on-site sign.
55. Painted Sign. A sign that comprises only paint applied on a building or
structure.
56. Pennant. Any lightweight plastic, fabric, or other material, whether or not
containing a message of any kind, attached to a rope, wire, or string, usually
in a series, designed to move in the wind and attract attention.
57. Permanent sign. All signs referred to in Chapter 18.80, except for temporary
signs.
58. Portable sign. Any sign not permanently attached to the ground or to a
building, which is intended to be movable or capable of being moved from
place to place, whether or not wheels or other special supports are provided.
This definition includes an A-frame sign.
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59. Projecting sign. A sign that projects more than twelve (12) inches from the
exterior face of a building wall or façade and which uses the building wall as
its primary source of support.
60. Pylon sign. A freestanding sign designed with its vertical dimension greater
than its horizontal dimension and supported by a single pedestal base or
architecturally integrated support posts.
61. Readerboard. A sign containing, in whole or in part, electrical devices
allowing for changing copy, text, or content. Electric time and temperature
signs are not considered readerboards.
62. Real estate sign. A temporary sign advertising the sale or lease of real
property. The sign may include the identification and contact information of
the person and/or company handling such sale, lease, or rent.
63. Roof sign. A sign erected, constructed, painted, or placed upon or over a roof
or parapet wall of a building and which is wholly or partly supported by the
building or roof structure.
64. Sign. Any writing (including letter, word, or numeral), pictorial presentation
(including illustration or decoration), emblem (including device, symbol or
trademark), flag (including banner or pennant) or any other device, figure, or
similar character which:
a. Is a structure or any part thereof, or is attached to, painted on, or in any
other manner represented on a building, other structure or device; and
b. Is used to announce, direct attention to, or advertise; and
c. Is visible from the outside of a building.
65. Sign area. The entire area within a single continuous perimeter which
enclose the extreme limits of writing, representation, emblem, or any figure of
similar character, background area, trim, or other material, light or color
forming an integral part of the display or used to differentiate such sign from
the background against which it is placed. In the case of a sign designed
with more than one exterior surface, the area shall be computed as including
only the maximum single display surface which is visible from any ground
position at one time. The supports, trim, frame, or uprights on which any such
sign is supported shall not be included in determining the sign area.
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66. Sign face. That area or portion of a sign on which copy is intended to be
placed.
67. Sign program. A detailed graphic and narrative plan that establishes the
specific sign regulations and common aesthetic design characteristics that
apply to all signs for a particular ownership parcel, or for a particular area that
may include two or more separate but contiguous ownership parcels, and
which may include a development project, shopping center, or business
complex.
68. Temporary sign. A structure or device used for the public display of visual
messages or images, which is easily installed with or without common hand
tools and which is not intended or suitable for long-term or permanent display
due to lightweight or flimsy construction materials. Examples include
banners, flags, or similar ground mounted nonpermanent signs made of
paper, cloth, canvas, lightweight fabric, or other non-rigid material, with or
without frames.
69. Wall sign. A sign attached to or erected against the wall of a building or
structure with the exposed face of the sign parallel to the plane of such wall.
70. Window sign. Any permanent or temporary sign, picture, letter, character, or
combination thereof, designed to communicate information about an activity,
business, commodity, event, sale, or service that is placed upon and/or inside
and/or within 3 feet of a window for the purpose of being visible from the
exterior of the window.”
Section 18.80.050 Signs on public property.
A. General Prohibition. Except as provided for in this section, no signs may be
displayed on city property by private parties. Any sign posted on city property in
violation of this section may be summarily removed by the city.
B. The following signs are exempt from the provisions of this sign code:
1. Traffic control and traffic directional signs erected by the city or another
governmental unit.
2. Official notices required or authorized by law.
3. Signs placed by any governmental agency, utility or special district, in
furtherance of these entities’ official functions.
C. Human Advertisements. All human advertisement is prohibited on public property
in the City of Grand Terrace.
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Section 18.80.060 Permit required.
The following permits shall be required for signs:
A. Sign Permit.
1. Applicability. A sign permit shall be required for all permanent signs (building
attached or freestanding) prior to erection, relocation, alteration, or
replacement of a sign, unless otherwise exempted by this chapter. A Sign
Permit shall not be required for general maintenance of existing signs or the
replacement of the sign face (including message) when the area of the sign is
not being changed and a building permit is not required (e.g., the replacement
of a sign face on a can sign).
2. Approval authority. The designated approving authority for sign permits shall
be the city manager, or his or her designee.
3. Approval findings. A sign permit shall be granted when the city manager, or
his or her designee finds the proposal to be in conformance with all applicable
provisions of this chapter.
4. Additional permits. In addition to a sign permit, a building permit may also be
required.
B. Temporary Sign Permit.
1. Applicability. A temporary sign permit shall be required for all temporary
signs (building-attached or freestanding), prior to erection or placement,
unless otherwise exempted by this chapter.
2. Approval authority. The designated approving authority for temporary sign
permits shall be the director.
3. Approval findings. A temporary sign permit shall be granted when the director
finds the proposal to be in conformance with all applicable provisions of this
title.
C. Sign Program.
1. Purpose and intent. A sign program provides a process for the city’s review
of, and decisions related to, requests for signs for multi-tenant projects. The
intent of a sign program is to allow for the integration of a project’s signs with
the design of the structures so as to achieve architectural consistency.
2. Applicability. A sign program shall be required for all new multi-tenant
shopping centers, office parks, and other multi-tenant, mixed-use, or
otherwise integrated developments of three (3) or more separate
tenants/uses that share buildings, public spaces, landscape, and/or parking
facilities.
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3. Approval authority. The designated approving authority for sign programs
shall be the planning commission acting as the site and architectural review
committee.
4. Approval findings. A sign program, or revisions thereto, may be approved
only when the site and architectural review committee makes all of the
following findings:
a. That the proposed sign program is consistent with the development
standards for signs as provided in this chapter; and
b. The design, location, and scale of proposed signs for the integrated
development are in keeping with the architectural character of the
development.
5. Conditions of approval. The designated approving authority may impose
conditions in order to ensure compliance with this title and to prevent adverse
or detrimental impacts to the surrounding neighborhood.
Section 18.80.070 Application review procedures.
A. Method of Application. An application for a sign permit, temporary sign permit,
sign program shall be made on the form(s) prescribed by the planning department.
The application shall be accompanied by any fees as specified by city council
resolution.
B. Levels of Review. All sign permit applications shall be reviewed by the city
manager or director as designated by this chapter. Appeals of the city manager or
director’s decision on a sign permit application shall be submitted to the planning
commission. Appeals of the planning commission’s decision on a sign permit
application shall be submitted to the city council. The city council’s decision
regarding such appeals shall be final.
C. Timely Decision. The city manager’s or director’s shall issue a decision in writing
within thirty (30) days of receipt of a complete application. The timely decision
requirement may be waived by the applicant. If a decision is not rendered within
the required time, the application shall be deemed granted.
D. Processing of Applications.
1. Completeness. If the city manager or director determines that the application
is incomplete, the city manager or director shall notify the applicant in writing
within five days for sign permits, and within 15 days for sign programs, of
receipt of the application, and the reasons therefore, including any additional
information necessary to render the application complete.
2. Denial of permit. A permit application will be denied if any of the following
occurs:
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a. The applicant has installed a sign in violation of the provisions of this
chapter anywhere on the subject property and, at the time of submission
of the application, the illegal sign has not been legalized, removed, or
included in the application so as to be brought into compliance; or
b. The applicant has not obtained any applicable required zoning clearance
for the property where the proposed sign would be located.
E. Multiple Sign Applications. When an application proposes two or more signs, the
application may be granted either in whole or in part, with separate decisions as to
each proposed sign. When an application is denied in whole or in part, the city
manager’s or director’s written notice of determination shall specify the grounds for
such denial.
F. Right to Permit. When any sign application complies fully with all applicable
provisions of this chapter, and with all other applicable laws, rules, and regulations,
the permit shall be approved and issued within the required time.
G. Permit Denial. When a permit application is denied, the denial shall be in writing
and delivered to the address shown on the applicant’s form, and shall state the
grounds for denial.
H. Appeal. The appeal right arises whenever a written decision is delivered to the
applicant. In this context, “delivered” means either when it is personally delivered
or 5 days after it is placed in the US mail, whichever occurs first.
I. Time for Appeal. Any affected party may appeal in writing any sign permit
decision, so long as the notice of appeal is delivered to the city within 10 calendar
days of the date the director’s or planning commission’s decision is delivered.
J. Status Quo. Pending an appeal, the status quo of the subject sign(s) shall be
maintained. This does not apply whenever a sign, by virtue of its physical
condition, constitutes a significant and immediate threat to public safety.
K. Appeal Hearing Procedure. Appeal hearings required by this section shall be
conducted in accordance with the procedures set forth in Section 18.80.090 below.
L. Judicial Review. Following final decision by the City Council, any affected party
may seek judicial review of the final decision on a sign application pursuant to
California Code of Civil Procedure §1094.8.
M. Permits Issued in Error. The City may summarily revoke any approval or permit
issued in error at any time before substantial work in reliance upon the permit has
been accomplished, by the city issuing written notice to the holder of the reason for
the revocation.
N. Additional permits. A sign permit shall not be valid unless all applicable building
and electrical permits related to the sign are lawfully issued and finaled by
inspection by the appropriate department.
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Section 18.80.080 Application requirements.
A. Sign Permit. The application for a sign permit shall be made on the form provided
by the director and shall be accompanied by a processing fee established by
resolution of the city council. The application shall contain all of the following
information and materials, except that some requirements may be waived by the
city manager or director when not applicable to the type of sign being proposed.
1. Site Plan. Three sets of a scaled and dimensioned site plan showing:
a. North arrow, scale, date drawn, applicant, contact person and phone
number(s);
b. Property lines and fronting streets, with street names labeled;
c. Location and dimensions of the building(s) upon which wall sign(s) are
proposed;
d. Relationship of the proposed sign to existing or proposed adjacent
buildings, structure, signs, property lines, streets, and driveways on or
adjacent to the parcel where the sign is to be located (may not be
needed for wall-mounted signs).
e. Where directional signs are proposed, the location of off-street parking
facilities, including major points of entry and exit for motor vehicles.
2. Building Elevations. Three sets of scaled and dimensioned building
elevations of each side of a building where signs are proposed depicting each
proposed sign.
3. Landscape Plan. Three sets of scaled and dimensioned landscape plan
showing all landscaped areas required for freestanding signs, and shall
indicate the location of all proposed plant material, common and botanical
names, quantities and sizes.
4. Sign specifications. Three sets of scaled and dimensioned sign specifications
showing proposed design, size, exact colors, materials and location of the
sign or sign structure.
5. Construction plans. Three sets of scaled and dimensioned plans depicting
construction details, method of attachment and electrical specifications for
each sign; and,
6. Any proposed lighting, including internal and external illumination. Information
on lighting intensity may be required, as determined necessary by the
director.
B. Temporary Sign Permit.
1. No temporary on-site signs may be erected without a permit.
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April 26, 2016 Page 20 of 48
2. Temporary sign permits may be obtained at the Planning Division and are
issued pursuant to an expedited permit process. Permits for temporary signs
that are in conformance with the applicable provisions of this chapter will be
issued within 2 business days of application.
3. The application for a sign permit shall be made on the form provided by the
director and shall be accompanied by a processing fee established by
resolution of the city council. The application shall contain all of the following
information and materials, except that some requirements may be waived by
the director when not applicable to the type of sign being proposed
a. Proposed sign dimensions, fabrication, colors, and fonts.
b. Number of temporary signs per business.
c. A plot plan showing the proposed placement of temporary signs.
d. Proposed time duration of sign placement.
C. Sign Program requirements.
1. Application. The application for a sign program shall be made on the form
provided by the director and shall be accompanied by a processing fee
established by resolution of the city council.
2. Contents. A Sign Program shall include the following information:
a. A coordinated design theme, incorporating uniform design elements for
various types of signs to be used in the project area, including wall signs,
freestanding signs, canopy and awning signs, directional signs, and
others as appropriate;
b. Desired use, design, location and size of temporary signs, including
window signs, special event signs, flags, banners, portable signs, and
others, as appropriate;
c. The desired size, area and location of signs to be located throughout the
project site;
d. Methods by which signs will be attached to buildings and structures;
e. Methods and levels of illumination;
f. Choice of colors and lettering styles; and
g. Those items identified in subsection 18.80.080.A(1) through (A)(4) and
(A)(6) of this section.
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Section 18.80.090 Appeals.
A. A decision by the city manager or director to conditionally grant, deny, or revoke a
sign permit may be appealed to the planning commission. The applicant must
submit a written request for an appellate hearing by the planning commission to
the city clerk within 10 days of the date the city manager or director’s decision is
delivered to the applicant. The written request must be accompanied by a
processing fee, as determined by city council resolution. Failure to timely appeal a
decision to the planning commission, or submission of a written request without the
processing fee, is deemed a waiver of the right to appeal the decision.
B. A decision by the planning commission to conditionally grant, deny, or revoke a
sign permit, including a ruling on an appeal of the director’s decision on a sign
matter, may be appealed to the city council. The applicant must submit a written
request for an appellate hearing by the city council to the city clerk within 10 days
of the date the planning commission’s decision is delivered to the applicant. The
written request must be accompanied by a processing fee, as determined by city
council resolution. Failure to timely appeal a decision to the city council, or
submission of a written request without the processing fee, is deemed a waiver of
the right to appeal the decision.
C. Within 10 days of receipt of the written request and processing fee, the city clerk
must notify the applicant of a hearing date. The hearing date must be within 30
days of the date of mailing of the notice for the hearing.
Section 18.80.100 Judicial review of city council’s decision.
The city council’s decision is final. The decision is deemed final on the day that it is
deposited into the U.S. mail, addressed to the appellant at the address provided on the
sign permit application, or delivered in person to the appellant. The notice of decision
must provide that the appellant has the right to challenge the city council’s decision in a
court of law, in accordance with the provisions of Sections 1094.8 of the California Code
of Civil Procedure.
Section 18.80.110 Exempt signs.
The following sign types are expressly exempted from the permit requirements of this
chapter but still must satisfy any and all other applicable permit requirements when
necessary (e.g., building, electrical, plumbing, grading, encroachment); and shall
comply with Section 18.80.130.(F) (Interference with Motorists Field of Vision).
A. Exempt Signs Without Limitations. The following are exempt from sign permit and
City review requirements:
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1. Official traffic signs or other municipal governmental signs, legal notices,
advertisements prescribed by law and placed by governmental entities, and
signs indicating the location of buried utility lines or any notice posted by a
governmental officer in the scope of his or her duties.
2. Direction, warning, or information signs or structures required or authorized
by law, or by federal, state, county, or City authority, including, but not limited
to, traffic control signs (e.g., stop, yield), highway route number signs, and
construction zone signs.
3. Noncommercial utility company signs identifying cables, conduits, and
dangerous situations.
4. Street address signs on buildings and building identification signs consistent
with the City-adopted building code or relevant provisions of the City
Municipal Code. Notwithstanding anything in this Section, street address
signs may be illuminated and may contain reflective paint or material.
5. Signs and advertising for the California state lottery as authorized by
California Government Code §8880 et seq.
6. Any sign located entirely within a building and not within three feet of a
window, and which is not visible from the exterior of the building, is exempt
from the requirements of this chapter.
B. Exempt Signs with Limitations. The following signs are exempt from a Sign Permit
and City review, provided that they meet the size, height, duration, and/or
maximum number limitations listed:
1. Signs on non-residential property undergoing permitted construction not
exceeding thirty-two (32) square feet each in area per side, maximum of two
sides 64 square feet total, fifteen feet (15’) in height, and set back a minimum of
ten (10’) feet from the property line. One such sign is permitted per street
frontage.
a. A maximum of 6 flags with a maximum sign area of 15 square feet per flag,
not to exceed 15 feet in height is permitted
b. Such signs shall not be illuminated and shall be removed within five (5) days
of the earliest of the following events: final building inspection approval,
issuance of a valid certificate of occupancy, opening for business to the
public, or expiration of the building permit
2. Signs on property for sale or lease as follows:
a. On residential property, one (1) sign not exceeding four (4) square feet
and not exceeding a height of five feet (5').
b. On multi-family property with more than twelve (12) dwelling units, one
(1) sign per street frontage, not exceeding twenty-four (24) square feet in
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area attached to the building or freestanding. All signs shall be located
outside the public right-of-way and shall not be illuminated.
c. On nonresidential and mixed-use property, one (1) sign per street
frontage, not exceeding thirty-two (32) square feet in area or eight feet
(8') in height. The sign shall not be illuminated. One noncommercial flag
per street frontage, per property.
3. Window signs consistent with the development standards of this chapter.
18.80.120 Prohibited signs.
A. The signs listed in this section are inconsistent with the purposes and
requirements of this chapter and, as such, are prohibited in all zoning districts.
Construction, installation, or placement of the following types of signs after the
effective date of this ordinance is prohibited:
1. Any sign erected without a permit, or erected not in compliance with this
chapter or with its predecessor sign code.
2. Animated signs.
3. Any sign containing fluorescent or Day-Glo colors.
4. Can and cabinet signs, except sculpted cabinet signs.
5. Flashing signs, unless otherwise permitted as an electronic sign under this
chapter..
6. Inflatable balloon signs, including, but not limited to, individual balloons,
balloon strings, and other inflatable objects made of a flexible material and
inflated so as to be lighter than air. This category also includes air-
activated or air-blown signs and “air dancer” signs.
7. Human advertisement signs, except as permitted under section
18.80.160(E).
8. Off-site signs, except as specifically authorized by this Chapter.
9. Painted wall signs.
10. Pennants.
11. Pole signs.
12. Roof signs.
13. Signs that produce smoke, sound, or other emissions.
14. Signs which are mobile, rotate, or move, except human signs.
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15. Signs which block a pedestrian path of travel or ingress and egress to a
business or driveway.
16. Signs placed on the public right-of-way or affixed to an element or
structure on the public right-of-way, or located on a publicly owned tree,
fence, or utility pole or otherwise posted on public property, unless
specifically allowed by this Chapter; or
17. Signs on private property affixed to fences, trees, shrubs, or rocks.
18. Signs that are dilapidated, abandoned, in disrepair or in a dangerous
condition.
Section 18.80.130 General Provisions
This section describes the provisions applicable to all signs regulated by this
chapter. Certain types of signs may also be subject to additional provisions.
A. Sign Area Measurement Procedures. Sign area shall be computed by including
the entire area within a single, continuous, rectilinear perimeter of not more than
eight (8) straight lines, or a circle or an ellipse, enclosing the extreme limits of the
writing, representation, emblem, or other display, together with any material or
color forming an integral part of the background of the display or used to
differentiate the sign from the backdrop or structure against which it is placed, but
not including any supporting framework or bracing that is clearly incidental to the
display itself. Backing plates shall count as part of the sign area unless they are
transparent. In the case of two-sided, multi-sided, or three-dimensional signs, the
area shall be computed as including the maximum single display surface which is
visible from any ground position at one time.
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B. Sign Height Measurement. Sign height shall be measured as the greatest vertical
distance measured from the grade at the point the sign supports intersect the
ground and any accompanying architectural features of the sign. However, if the
sign is constructed upon an artificial berm, the height of the signs, as measured
from the toe of slope or berm, shall not exceed one hundred twenty-five percent
(125%) of the maximum height allowed by this chapter.
C. Calculation.
1. For wall signs, the permitted area for any sign shall be calculated based only
on the frontage or side of a building on which the sign is located.
2. When more than one business is located in a building, the allowable sign area
for each business shall be based upon the length of the lineal building
frontage occupied by that business.
D. Construction Requirements. Every sign and all parts, portions, and materials
thereof shall be manufactured, assembled, and erected in compliance with all
applicable state, federal, and city laws and regulations, including the locally
adopted building code. All signs shall comply with the following criteria:
1. All transformers, equipment, programmers, and other related items shall be
screened and/or painted to match the building or shall be concealed within
the sign.
2. All permanent signs shall be constructed of quality, low-maintenance
materials such as metal, concrete, natural stone, glass, and acrylics.
Techniques shall be incorporated during construction to reduce fading and
damage caused by exposure to sunlight or degradation due to other
elements. The application of graffiti resistant coating is recommended.
3. All freestanding signs that incorporate lighting shall have underground utility
service.
4. All temporary signs and banners shall be made of a material designed to
maintain an attractive appearance for as long as the sign is displayed.
Where constructed on an artificial berm, the
maximum height cannot exceed 125% of the allowing sign height.
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E. Clearance from Public Utility Facilities. The person erecting a sign, and the owner
of the premises, shall maintain any legally required clearance from
communications and electric facilities. A sign may not be constructed, erected,
installed, maintained, or repaired in any manner that conflicts withany rule,
regulation, or order of the California Public Utilities Commission pertaining to the
construction, operation, and maintenance of public utilities facilities.
F. Interference with Motorist Field of Vision.
1. No sign shall be located in a manner which may obstruct or interfere with the
view of a traffic signal or other traffic regulatory signs.
2. No sign shall, as determined by the city engineer, be located so as to create a
hazard to the life or property of any person using the public right-of-way.
3. Any required landscaping may be trimmed as needed to provide maximum
visibility of the sign or signs.
4. Signs shall not be located within the clear sight triangle.
G. Obstruction of Passage.
1. No sign shall be constructed so as to obstruct any required exit, including
windows, doors, fire escapes or other emergency exit of any building.
2. No sign shall be constructed or located so as to obstruct any sidewalk.
H. Sign Siting.
1. Location of Signs Attached to Buildings. Building signs may be located along
any frontage of a building that faces directly onto a public right-of-way or an
internal parking area of the site. Where the building is within 100 feet of a
residential use, signs shall not be illuminated.
2. Setback and Spacing of Freestanding Signs.
a. Where a setback exists, the minimum setback distance for freestanding
signs shall be measured from the back of the public right-of-way or side
of a driveway.
b. The minimum spacing distance between permanent freestanding signs,
excluding on-site directory signs, shall be 50 feet. The director will
review a proposed sign location on a case-by-case basis to ensure the
sign is located outside the required clear sight triangle and does not
otherwise inhibit motorist safety
I. Maintenance Requirements. Every sign, and all parts, portions, and materials
thereof shall be maintained and kept in proper repair. The display surface of all
signs shall be kept clean, neatly painted, and free from rust and corrosion. Any
cracked, broken surfaces, malfunctioning lights, missing sign copy, or other poorly
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maintained or damaged portions of a sign shall be repaired or replaced within 30
days following notification by the city.
J. Sign Removal or Replacement. When a sign is removed or replaced, all brackets,
poles, and other structural elements that support the sign shall also be removed.
Affected building surfaces shall be restored to match the adjacent portion of the
structure. This requirement does not apply to routine maintenance.
K. Electronic Signs. The city finds and declares that a proliferation of electronic
display signs throughout the city, and especially located on arterial streets pose a
danger to the motoring public because of potential distraction from their change of
message, scale, format, and other physical qualities that differentiate them from
other sign types. Therefore, the City through this Sign Code limits electronic signs
to be displayed only in specified areas of freeway corridors, where the impacts on
driver safety are minimized. All electronic display signs existing in the city as of the
effective date of this ordinance, unless specifically permitted by this Code, are
declared legal nonconforming signs and may continue to operate in accordance
with section 18.80.220 (Nonconforming and abandoned signs)
1. The limitation established by this section shall not apply to manually changeable
copy signs or freeway signs.
2. Signs providing information on fuel price and grade and fueling stations, as
well as signs displaying time and temperature information shall be exempt
from this limitation on electronic display signs. Illumination levels shall
conform to section 18.80.140(A)(3) of this chapter.
Section 18.80.140 Design Standards.
A. General Sign Development and Design Requirements. The following general
design requirements shall apply to permanent on-site signs.
1. Design Compatibility with Building. Signs shall be compatible with the
architectural style of the main building or buildings upon the site where the
sign is located. Signs located on commercial sites, but in a predominantly
residential area, shall consider compatibility with such residential area.
2. Quality of Workmanship and Materials. Signs shall be of a quality
commensurate with professional design standards and shall be constructed of
durable materials designed to withstand the elements. No permanent sign
made out of paper, cardboard, cloth, plastic sheeting, or other non-durable
materials shall be permitted. Lettering, logos and other sign content shall be
professionally prepared and shall appear uniform and legible.
3. Sign Illumination. The artificial illumination of signs, either from an internal or
external source, shall be designed so as not to cast stray light on surrounding
rights-of-way and properties. The following requirements shall apply to all
illuminated signs:
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a. External light sources shall be directed and shielded to limit direct
illumination of an object other than the sign.
b. The light from an illuminated sign shall not be of an intensity or
brightness that will create glare or other negative impacts on residential
properties in direct line of sight to the sign.
c. Signs exceeding one (1) square foot in size shall not have blinking,
flashing, or fluttering lights, or other illumination devices that have a
changing light intensity, brightness, or color.
d. Colored lights shall not be used at a location or in a manner so as to be
confused or constructed as traffic control devices.
e. Light sources shall utilize energy-efficient fixtures to the greatest extent
possible and shall comply with Title 24 of the California Code of
Regulations. The use of energy efficient lighting features, such as solar-
powered or light-emitting diodes (LED), are encouraged.
4. Landscaping. Each monument, directory and/or freeway sign shall be located
within a planted landscaped area which is of a shape and design that will
provide a compatible setting and ground definition to the sign, incorporating
the following ratio of landscape area to total sign area
a. Monument sign, four square feet of landscaped area for each square
foot of sign area (one side only);
b. Directory sign, two square feet of landscaped area for each square foot
of sign area (one side only)
c. Freeway sign, One square foot of landscaped area for each square foot
of sign area (one side only)
B. Development and Design Standards for Specific Sign Types. In addition to the
general sign design requirements in subsection 18.80.140.A above, the following
requirements shall apply to the specific sign types:
1. Awning and Canopy Signs. Awning and canopy signs may be permitted only
as an integral part of the awning or canopy to which they are attached or
applied and shall be considered wall signs for signage area calculation
purposes. The following requirements shall apply:
a. Only permanent signs that are an integral part of the awning or
architectural projection shall be allowed. Temporary signs shall not be
placed on awnings.
b. Awning signs shall only be allowed for first- and second-story
occupancies.
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2. Freestanding and Directory Signs. Monument signs shall only be permitted
as follows:
a. Voids between the sign face and the sign structure are prohibited. The
sign face shall utilize the full width of the sign structure or coverings that
are architecturally consistent with the rest of the sign to fill any voids.
b. Materials and design for freestanding signs shall be complementary to
the materials and design of the buildings for the related development.
For example, if the façade of the building is stucco with stone or stone
veneer, a complementary freestanding sign would also include stucco
and stone. Notwithstanding the foregoing, or any other provision of this
Chapter, nothing in this Chapter shall require the alternation of a
federally registered service mark.
c. For freestanding signs in multi-tenant centers, the name of the center
shall not be calculated in the maximum sign area. Rather, the name of
the center shall have a separate maximum sign area of 8 square feet. All
tenant signs shall have a minimum letter height of eight inches (8”). The
maximum number of tenants is 4 tenants on each sign face for centers
with less than 300 feet of street frontage, and 8 tenants for centers with
300 feet or greater of street frontage. The two sign faces of a monument
sign are not required to be identical in terms of tenant identification.
d. Freestanding signs shall be located outside of the clear sight triangle.
3. Freeway signs
a. The maximum allowable number, sign face area and height of any
freeway sign shall be pursuant to section 18.80.130 (Development
Standards for Permanent On-site Signs). When such display area is used
for commercial speech, the copy must qualify as onsite as to the shopping
center or commercial complex.
b. For a commercial complex of 150,000 square feet or more, the maximum
number of signs, sign face area, height of signs, and design criteria shall
be determined by the Planning Commission through a sign program.
c. Freeway signs may identify a maximum of 8 tenants
d. Freeway signs, including freeway electronic message signs, may only be
permitted subject to the approval by the Planning Commission. Freeway
signs will be permitted when they comply section 18.80.130 (Development
Standards for Permanent On-site Signs) and the following findings can be
made:
(i) The proposed sign is located upon the property upon which the use
identified is located;
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(ii) The elevation of the freeway in relation to the elevation of the
abutting properties justifies the height requested, and is the
minimum necessary.
(iii) The number and spacing of freeway signs will not cause
unnecessary confusion, clutter or other unsightliness in the general
location.
(iv) The use identified, as well as its type, size and intensity, justifies
the size, design and location of the sign requested.
(v) The needs of the traveling public for identification and directional
information justifies the sign requested.
e. Freeway signs may be electronic message signs and shall be permitted
subject to the following requirements:
(i) No electronic message sign shall be located closer than one
thousand one thousand feet to another electronic message sign.
(ii) Each display shall appear for a period of at least ten seconds.
Displays shall not be animated, appear in incremental stages or
move across the changeable copy sign face. The sign shall remain
blank (no message or display) for at least one second between
separate images.
(iii) The sign shall display only noncommercial messages or onsite
commercial messages, related to those establishments that are
part of the complex or the merchandise or activities available on the
parcels which are part of the commercial complex. The sign shall
not be used as a billboard.
(iv) Electronic message signs shall automatically adjust the brightness
of illumination between night and day
(v) Electronic message signs may not identify commercial uses or
contain commercial message for uses not located on the same site
as the sign. Otherwise, they are considered off-premises signs and
are prohibited by this code.
(vi) The sign shall be reviewed for traffic safety purposes by the City's
Public Works Director as designated by the city manager and shall
comply with any and all safety standards as prescribed by the State
of California. Such reviews shall not consider message content.
4. Projecting Signs. Projecting signs shall be considered wall signs for the
purposes of sign area calculations. Projecting signs shall only be permitted as
follows:
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a. Location. Projecting signs shall be placed only on ground-floor façades,
except for businesses located above the ground level with direct exterior
pedestrian access.
b. Angle of projection. Projecting signs shall either be located at right
angles to the building front along the building façade or, when located on
the corner of a building, at a 45-degree angle to the corner of the
building.
c. Height. The lowest point the sign shall be a minimum of 8 feet above
grade.
d. Projection. The sign may project a maximum of 4 feet from the building.
e. Suspension. The sign shall be suspended with a clear space of no more
than 12 inches between the sign and the building.
f. Sign structure. Sign supports and brackets shall be compatible with the
design and scale of the sign.
g. Encroachment. Projecting signs shall not encroach into the public right-
of-way or easements or be located above it, or into a designated
emergency vehicle/fire access lane.
h. Spacing. Projecting signs shall be spaced to maximize the visibility of
signage.
5. Wall Signs.
a. Wall signs shall be compatible with the predominant visual architectural
elements of the building façade.
b. Wall signs shall not project more than 12 inches from the building
façade.
c. Wall sign raceways shall be concealed from public view (e.g., within the
building wall or otherwise integrated with the design of the sign and
building) so as to not detract from the architectural character of the
building.
d. Letter types are limited to the following:
(i) Channel letters
(ii) Reverse channel letters
(iii) Foam letters with a hard surface
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(iv) Sculpted cabinet or contour signs
e. Signage containing multiple elements (e.g., logo and text) on one façade
shall be designed so that the multiple elements are located and scaled in
relationship to each other.
6. Neon Signs. Neon signs are only permitted as identified in section 18.80.150
(Window signs).
7. Window Signs. Window signs are ply permitted as identified in section
18.80.180 (Window signs).
Section 18.80.150 Development standards for permanent on-site signs.
The provisions in this section provide the development standards for on-site signs on
private property. Regulations are listed based upon zoning district and sign type.
A. Format and Organization of Standards. The signage standards listed below are
summarized, where applicable, in table format for ease of use and organization.
Concepts described in these tables are as follows:
1. Sign Area Allowance. Allowable sign area is either a set square footage per
establishment or is based on a ratio of allowable sign area to building
frontage (e.g., one square foot of sign per one lineal foot of building frontage,
or 1 sqft:1 lf). Where a ratio is described, it applies to the maximum
permissible sign area listed in this section.
2. Mixed-Use Zoning Districts. In mixed-use zoning districts, signage for
residential uses shall be consistent with the standards for residential zoning
districts (e.g., as if the development were in a residential zoning district). For
nonresidential uses, signs shall be consistent with the standards for
commercial and office zoning districts.
B. All signs shall conform to applicable provisions of section 18.80.140 Design
standards.
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Table 18.80.150-1 Sign Standards in Residential Zones
Class Type
Development Standards (2)(3)
Maximum
number
Maximum
area
Maximum
sign height Location
Subdivision
ID sign(1)
Wall 2 per
development
12 sqft 6 ft
Perimeter
wall
Monument 24 sqft 5 ft from
property line
Multi-family <
12 units
Wall
1 wall or
monument
sign per
street
frontage, 2
max
12 sqft
Below
roofline or 20
ft, whichever
is less
Building wall
Monument 6 ft 5 ft from
property line
Multi-family >
13 units
Wall
1 wall or
monument
sign per
street
frontage, 3
max
24 sqft
Below
roofline or 20
ft, whichever
is less
Building wall
Monument 6 ft 5 ft from
property line
School or
other
Wall 1 per site 20 sqft
Below
roofline or 20
ft, whichever
is less
Building wall
Monument 1 per site 24 sqft 6 ft 5 ft from
property line
Remarks: (1) Sign shall not be internally illuminated
(2) Ongoing maintenance entity required
(3) Subject to section 18.80.140 Design standards
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Table 18.80.150-2 Sign Standards in AP Zone District
Class Type
Development Standards(1)
Maximum number Maximum
area
Maximum
sign height Location
Single Tenant Facilities
Business
Identification
Wall
1 per
street or
parking
lot
frontage
Max.
3
total
signs
1 sqft:1 lf,
max. 50 sqft.
Below
roofline or
20 ft,
whichever is
less
Parapet, or
canopy
Monument
1 per
street or
frontage
24 sqft 6 ft.
5’ from
property line
Min. 100’
street
frontage
Multi-Tenant Facilities
Business
Identification
Wall 1 per street
frontage
1 sqft:1ft,
max. 40 sqft.
Below
roofline or
20 ft,
whichever is
less
Not
specified
Monument 1 per street
frontage 24 sqft. 6’ 5’ from
property line
Nameplate(2) 1 per tenant 4 sqft. 8’
Adjacent to
tenant
entrance
Business
Directory
Wall or
monument
To be determined
by the Director 15 sqft 6’ Outside of
setbacks
Remarks: (1) Subject to section 18.80.140 Design standards
(2)Signs shall not be illuminated
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Table 18.80.150-3 Sign Standards in C2 and CM Zone Districts
Class Type
Development Standards(3)
Maximum number Maximum
area
Maximum
sign height Location
Single Tenant Facilities
Business
Identification
Wall or
canopy
1 single
faced per
street
frontage
Max 3 per
business
Max. 3
total
signs
1 sqft:1 lf,
max. 100
sqft.
Below
roofline or
20 ft,
whichever
is less
Parapet or
canopy
Monument 1 per street
or frontage
24 sqft
(may be
double-
faced)
6’
5 ‘from
property
line
Min. 100’
street
frontage
Freeway(1) 1 per site
75 sqft
(may be
double-
faced)
50’
5’ from
property
line
Multi-tenant Facilities
Business
Identification
Monument
1 double
faced per
street
frontage Max. 3
total
signs
(2)(3) 8’
5’ from
property
line
Freeway(1)
1 per
commercial
center
100 sqft3) 75’
5’ from
property
line
Wall or
canopy
1 single
face per
street or
parking lot
frontage.
Max. 2
per
business
1 sqft:1 lf
(75 sqft.
max.)
Below
roofline or
20 ft,
whichever
is less
Parapet or
canopy.
Business
Directory
Wall or
monument
To be determined by
the Director 15 sqft 6’ Outside of
setbacks
Remarks: (1) Subject to Site and Architectural Review and Conditional Use Permit; shall only
be permitted within 250 feet of the right of way of Interstate 215
(2) 24 sft. to 36 sf <300’ of street frontage; 24 sf. to 60 sq if >.300’ or greater of
street frontage
(3) Subject to section 18.80.140 Design standards
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Table 18.80.150-4 Sign Standards in MR and M2 Zones
Class Type
Development Standards(3)
Maximum number Maximum
area
Maximum
sign height Location
Single Tenant Facilities
Business
Identification
Wall or
canopy
1 single
faced per
street
frontage
Max 3 per
business
Max. 3
total
signs
10% of
building
face, 100
sqft. max
Below
roofline or
20 ft,
whichever
is less
Parapet or
canopy
Monument 1 per street
frontage
24 sqft
(may be
double-
faced)
6’
5 ‘from
property
line
Min. 100’
street
frontage
Freeway(1) 1 per site
75 sqft
(may be
double-
faced)
50’
5’ from
property
line
Multi-tenant Facilities
Business
Identification
Monument
1 double
faced per
street
frontage Max. 3
total
signs
24 sqft
32 sqft if
300’ or
greater
street
frontage
6’
5 ‘from
property
line
Min. 150’
street
frontage
Freeway(1)
1 per
commercial
center
75 sqft(2) 75’
5’ from
property
line
Wall or
canopy
1 single
face per
street or
parking lot
frontage.
Max. 2
per
business.
10% of
building
face, 150
sqft. max
Below
roofline or
20 ft,
whichever
is less
Parapet or
canopy.
Business
Directory
Wall or
monument
To be determined by
the Director 15 sqft 6’ Outside of
setbacks
Remarks: (1) Subject to Site and Architectural Review and Conditional Use Permit; shall only
be permitted within 250 feet of the right of way of Interstate 215
(2) May only identify 2 tenants
(3) Subject to section 18.80.140 Design standards
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Table 18.80.150-5 Sign Standards for Service Station Uses(1)
Class Type
Development Standards(2)
Maximum number Maximum
area
Maximum
sign height Location
Identification
and Pricing
Wall
1 per
street
frontage
Max 2 Max. 3
total
signs
10% of
building
face, 30 sqft
max
Below
roofline or
20 ft,
whichever
is less
5‘ from
property line
Monument(3)
1 per
street
frontage
Max 2
24 sqft for
identification
12 sfqftfor
price sign
8’ 5’ from
property line
Special
Service
Fuel canopy
or ground
One for each island,
4 max.
2 sf 8’ if
mounted,
on pole of
canopy
3’ if
ground
sign
5‘ from
property line
Special
Advertisement
Window or
ground
2 per station. 6 sf 6’ 5‘ from
property line
Remarks: (1) Additional tenants shall comply with the multiple tenant provisions of the
applicable zone district
(2) Subject to section 18.80.140 Design standards
(3) The identification and price signs shall be integrated into the design of the
monument sign.
C. Menu/Order Board Signs for Drive-In and Drive-Through Uses. In addition to the
signage permitted in the zone district the use is located, each drive-in or drive-
through use is permitted two (2) menu/order board signs per drive-through lane.
The maximum height for a menu/order board sign shall be 8 (eight) feet and the
maximum area allowed is 50 square feet. No alterations or additions (e.g., rider
signs) along the exterior of the menu/order board sign are permitted.
D. Directional Signs for Drive-In and Drive Through Uses. In addition to the signage
permitted in the zone district the use is located, each drive-in or drive-through use
is permitted directional signs, for the purpose of indicating the locations of ingress
and egress points, parking locations, drive-through lanes, and other similar
advisory information for the purpose of promoting traffic safety by directing
vehicles off of streets and highways in a safe and orderly manner. Such signs
contain the words "entrance," "enter," "exit," "in," "out" or other similar words or a
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sign containing arrows o characters indicating traffic direction and used either in
conjunction with such words or separately. Directional signs shall be limited in
number to four signs, or three signs per frontage for any business premises that
has more than one frontage. The maximum dimensions for such signs shall not
exceed two square feet in area per sign and three feet in height to the top of the
sign.
Section 18.80.160 Temporary on-site signs, residential.
The following signs are permitted, without a permit from the City, in residential zones:
A. Temporary non-commercial signs.
On each residentially zoned parcel in the City, the owner or occupant, or other
party with the permission of the owner and/or occupant may display temporary
signage displaying any non-commercial message subject to the following rules:
1. Individual signs shall be no larger than six (6) square feet;
2. The total square footage of signage displayed under this section shall not
exceed twelve (12) square feet.
3. If temporary signs posted under this section pertain to a specific event,
they shall be taken down within 5 days after the event occurs. If they are
not removed by this deadline, the City may remove the signs after giving
twenty-four hours’ notice to the homeowner that the sign is displayed in
violation of this subsection.
B. Temporary signs displayed during one-time event.
1. The owner or occupant of a residential parcel may also display an
additional temporary sign containing any commercial or non-commercial
message for up to 72 hours during the occurrence of a one-time event
held at the property. The sign must be removed within 24 hours after the
one-time has concluded. The city may summarily remove a sign
displayed in violation of this subsection.
Section 18.80.170 Temporary on-site signs, non-residential zones.
A. The following temporary on-site signs are permitted in all nonresidential zones
subject to the following rules.
1. The business must have permanent wall or freestanding signage, except that
new businesses may apply a for temporary sign while permanent sign permits
are being processed.
2. Each business may display one temporary sign for not more than 120 days in
any one calendar year, whether displayed consecutively or intermittently. If
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run intermittently, display shall be in 60 day intervals. A one-time 30 day
extension may be granted. At the end of the calendar year any time
remaining shall be forfeited.
3. Off-site temporary signs are prohibited, except as permitted in this chapter.
4. Temporary signs shall not be illuminated.
5. Signs shall not impede or obstruct pedestrian walkways or parking spaces;
nor shall they obstruct clear sight triangles.
6. Signs shall be cleaned, updated and/or repaired, as necessary, to maintain
an attractive appearance and to ensure safe operation of the sign.
Unacceptable sign conditions include broken or missing sign faces, broken or
missing letters, chipped or peeling paint, and missing or broken fasteners.
Failure to respond to a written request from the city to perform maintenance
work shall result in revocation of the sign's permit.
7. Temporary signs may not be affixed to utility poles, fences, trees, rocks,
permanent signs, awnings or decorative elements of landscaping.
8. Temporary signs shall not be counted towards the total allowable sign area
for a use.
B. In addition, the following provisions apply to banners:
1. The maximum area of a banner shall not exceed 25 square feet.
2. Where a business occupies a building or tenant space that is located a
minimum of one hundred (100) feet from the property line facing the public
street, the maximum area of the banner shall not exceed 32 square feet.
3. Banners shall be attached to the wall of the building to which it relates and
shall not extend above the roof or eave line.
4. Banners shall not be hung from poles, trees, awnings, eaves or similar
structures. Banners shall be hung with permanent attachments, such as bolts
or screws. Banners shall not be tied to a structure with rope, string, twine, or
similar materials.
C. In addition, the following apply to feather banners (flag signs):
1. The maximum area of a flag sign shall not exceed 25 square feet.
2. No portion of a flag shall extend closer than 3 feet to the property line.
3. The height of the flag shall not exceed 8 feet.
4. Flag signs shall maintain a 5 foot separation from other signs.
5. Feather banners shall be allowed for multiple family uses.
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D. In addition, the following shall apply to portable signs:
1. The maximum area of a portable sign shall not exceed 12 square feet.
2. No portion of a portable sign shall extend closer than 3 feet to the property
line.
3. The height of the portable sign shall not exceed three 3 feet.
4. A 5 foot separation from any other sign shall be maintained.
E. In addition, the following shall apply to human advertisement signs:
1. Signs held by hand or personally attended to when on private property and
consistent with the following requirements:
a. The maximum aggregate size of all signs held or personally attended by a
single person is twelve (12) square feet. For purposes of this rule, apparel
and other aspects of personal appearance do not count toward the
maximum aggregate sign area.
b. The maximum size of any one sign which is held or personally attended by
two (2) or more persons is twenty-five (25) square feet, measured on one
side only.
c. The sign must have no more than two (2) display faces and may not be
inflatable or air-activated.
d. Persons displaying signs under this Section may not stand in any
vehicular traffic lane, within clear sight triangles, or sidewalks, or
anywhere on public property as per section 18.80.50 (D) above.
Section 18.80.180 Window Signs
A. Commercial and industrial zoning districts shall be permitted to display window
signs, subject to the following regulations:
1. No permit is required for window signs. Provided that, any business that is
found to have window signs not in conformance with this section may be
required to obtain permits for all window signs for a period of 12 months
following the violation to ensure compliance with the provisions of this section.
2. The business must have permanent wall or freestanding signage.
3. No time limit is placed on the display of window signs.
4. A window sign includes any interior sign within three feet of a window which is
visible from the exterior of the business.
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5. Window area shall be computed by calculating each window pane or panel.
The area shall be separate for each building face and for each window. A
group of window panes or panels may be considered one window if they are
adjoining on the building face and are less than 6 inches apart.
6. Window signs may cover no more than 25% of the total transparent window
area of the business, as defined in subsection 6 of this section.
7. Window signs shall not be illuminated except for signs constructed of neon
tube letters and/or symbols. In such instances, window signs may include up
to two neon signs per business.
8. Signs shall be cleaned, updated and/or repaired as necessary to maintain an
attractive appearance and to ensure safe operation of the sign. Unacceptable
sign conditions include broken or missing sign faces, broken or missing
letters, chipped or peeling paint, and missing or broken fasteners. Failure to
respond to a written request from the city to perform maintenance work shall
result in code compliance action.
Section 18.80.190 Off-site signs.
A. Purpose. The purpose of this section is to provide signage opportunities for those
businesses that have limited opportunities for on-site signage due to their location
or nature of business.
B. Applicability. Permitted businesses with a physical location inside the City limits
located over 1,000 feet from the Barton Road corridor, as measured from the right
of way line, may construct off-site signs subject to an approved Conditional Use
Permit.
C. Off-Site Directional Signs. This section rescinds the Freestanding Residential
Subdivision Directional Sign Program established by Resolution Nos. 80-20 and
82-10 adopted by the City Council.
D. General Requirements
1. A conditional use permit shall be submitted that includes a sign location plan
showing the site of each sign and that demonstrates compliance with this
section shall be submitted to the Planning Department prior to the issuance of
the Sign Permit.
2. Individual signs shall not be larger than nine (9) square feet, eight feet (8’) in
height, and attached to a City-approved sign stand.
3. Up to four off-site signs may be permitted.
4. Signs shall be limited to no more than three (3) structures on the same side of
the street and shall not be located within 100 feet of another freestanding sign
structure, or within six hundred (600) feet of another off-site sign.
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5. Signs shall be located outside of clear sight triangles.
6. Signs shall not be placed on collector or local streets.
7. Signs may be constructed on improved or unimproved property along major
and secondary highways, as designated in the General Plan.
8. Signs proposed on private property shall have the property owner’s written
permission; signs proposed within the public right-of-way shall obtain an
encroachment permit.
9. The licensee or holder of an encroachment permit shall indemnify and hold
the City, and its officers and employees, harmless of all costs, claims and
damages levied against them
10. Signs shall not obstruct the use of sidewalks, walkways, and bike lanes and
shall not obstruct the visibility of motorists, pedestrians of traffic control signs.
11. Sign panels shall not be internally illuminated.
12. Sign structure installations shall include “break away” design features.
13. No signs, pennants, flags or other devices for visual attention or other
appurtenances shall be placed on the directional signs.
14. The design of all off-site signs shall be consistent throughout the city. Sign
lettering used for identification panels shall be uniform in style and size.
15. Damaged, torn, defaced or faded signs shall be removed or replaced within
24 hour notice. Failure to maintain signs shall result in revocation of permits
to place off-site signs.
Section 18.80.200 Temporary Use and Special Event Signs
A. Temporary Use and Special Event Signs
1. The organizer, owner, operator, or authorized representative of an
organization, company, association or other group, that holds or sponsors a
one-time special event or temporary use within the City and does not have a
fixed business location within the City may request permission to display
temporary signage as permitted by this Section as part of the approval of a
temporary use or special event permit. Temporary uses include but may not
be limited to seasonal activities such as holiday tree sales, sales of pumpkins,
parking lot sales, and small-scale arts and crafts sales. Special events
include but are not limited to circuses, carnivals, festivals, outdoor concerts,
bicycle races, marathons, car shows, and other activities similar in scope and
nature.
2. Signs for temporary uses shall be limited to one per use and shall be located
on-site. Signs for special events shall not exceed four per event and may be
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located on- or off-site, with proof of property owner permission. The sign area
for each sign shall not shall not exceed twenty-four (24) square feet and the
top of the sign shall not be placed higher than eight feet above grade.
3. Permitted sign types for special events include the following, provided they do
not obstruct or interfere with pedestrian or vehicular traffic:
a. Pennants and streamers;
b. Balloons and inflatable signs;
c. Beacons;
d. Banners, including feather banners;
e. Portable freestanding signs, such as A-frames.
4. Temporary signs permitted under this Section for organizers, owners,
operators, or authorized representatives of an organization company,
association or other group holding or sponsoring a special event, may be
displayed no more than thirty (30) days prior to the special event and shall be
taken down no later than five (5) days after the event. Temporary signs
permitted under this section for organizers, owners, operators, or authorized
representatives of an organization, company, association or other group for
temporary uses may be displayed only during the duration of the temporary
use.
Section 18.80.210 Parking of advertising vehicles.
A. Definitions. For purposes of this section, the following words or phrases shall have
the following meanings:
1. Convey. To drive, carry, pull, or otherwise transport.
2. Mobile billboard advertising display. An advertising display that is attached to
a vehicle or any other mobile, non-motorized device, conveyance, or bicycle
that carries, pulls, or transports a sign or billboard and is for the primary
purpose of advertising.
B. No person shall park or convey any mobile billboard advertising display as defined
herein, either standing alone or attached to a motor vehicle, upon any public street
or public lands in the City of Grand Terrace.
C. Removal of Mobile Billboard Advertising Displays Authorized. Pursuant to Section
22651 (v) and (w) of the California Vehicle Code, a peace officer, or any regularly
employed and salaried employee of the City, who is authorized to engage and is
engaged in directing traffic or enforcing parking laws and regulations, may remove,
or cause to be removed, the mobile billboard advertising display, or anything that
the mobile billboard display is attached to, including a motor vehicle, located within
the territorial limits of the City when the mobile advertising display is found upon
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any public street or any public lands, if all of the following requirements are
satisfied:
1. When a mobile billboard advertising display either standing alone or attached
to a motor vehicle, is parked or left standing in violation of this Code, and the
registered owner of the vehicle or display was previously issued a warning
notice or citation for the same offense;
2. A warning notice or citation was issued to a first-time offender at least 24
hours prior to the removal of the vehicle or display. The City is not required
pursuant to Section 22651(v)(2) and Section 22651(w)(2) of the California
Vehicle Code to provide further notice for a subsequent violation prior to
enforcement; and
3. The warning notice or citation advised the registered owner of the vehicle or
display that he or she may be subject to penalties upon a subsequent
violation of the ordinance that may include removal of the vehicle or display.
D. Permanent Advertising Signs Excepted. Pursuant to Section 21100(p)(2) and
(p)(3) of the California Vehicle Code, this section does not apply to advertising
signs that are permanently affixed in a manner that is painted directly upon the
body of a motor vehicle, applied as a decal on the body of a motor vehicle, or
placed in a location on the body of a motor vehicle that was specifically designed
by a vehicle manufacturer for the express purpose of containing an advertising
sign, such that they are an integral part of, or fixture of a motor vehicle for
permanent decoration, identification, or display and that do not extend beyond the
overall length, width, or height of the vehicle.
E. Post Storage Impound Hearing. Section 22852 of the California Vehicle Code
applies to this Section with respect to the removal of any mobile billboard
advertising display vehicle. Section 22852 is incorporated by reference as if set
forth in full herein and provides, in summary, that whenever an authorized
employee of the City directs the storage of a vehicle, the City shall direct the
storage operator to provide the vehicle’s registered and legal owner(s) of record, or
their agent(s), with the opportunity for a post-storage hearing to determine the
validity of the storage. Notice of the storage shall be mailed or personally delivered
to the registered and legal owner(s) within 48 hours, excluding weekends, as
specifically provided for under Section 22852 of the California Vehicle Code. To
receive a post-storage hearing, the owner(s) of record, or their agent(s), must
request a hearing in person, in writing, or by telephone within ten days of the date
appearing on the notice. The City may authorize its own officer or employee to
conduct the hearing as long as the hearing officer is not the same person who
directed the storage of the vehicle.
F. Violation – Penalties. After the initial warning citation, a subsequent violation of this
Section is a misdemeanor, punishable upon conviction by a fine of not less than
Two Hundred Fifty Dollars ($250), nor more than One Thousand Dollars ($1,000),
or by imprisonment in the county jail for not more than six months, or by both fine
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and imprisonment. At the discretion of any person duly authorized by the Chief of
Police to issue a citation for any violation of this section, or the Grand Terrace City
Attorney’s Office, a violation of this section may be an infraction enforced through
the parking penalty process set forth in Section 40200 et seq. of the California
Vehicle Code. The city council may establish from time to time by resolution an
increase in the amount of the fine.
Section 18.80.220 Nonconforming Signs and Abandoned Signs
A. Nonconforming Signs.
1. Except as otherwise provided by this section, all existing signs which do not
meet the requirements of this chapter shall be deemed nonconforming signs
and shall either be removed or brought into compliance with this chapter
when a substantial alteration to the sign is made. Change of copy shall not
be deemed a substantial alteration.
2. For purposes of this section, a “substantial alteration” shall be defined as
repair or refurbishing of any sign that alters its physical dimensions or height,
or replaces any integral component of the sign including, but not limited to,
alterations to exterior cabinets, bases, or poles. In addition, substantial
alteration shall also include any repair or refurbishing of a sign that exceeds
50% of the depreciated value of the sign and structure, but excepting
customary maintenance.
3. “Customary maintenance” shall be defined as any activity or work performed
for the purpose of actively maintaining the sign in its existing approved
physical configuration and size dimensions at the specific location approved
by the City and includes the following:
a. Repainting the sign text, cabinet, or other component of the sign without
changing the advertising message; or
b. Routine replacement of border and trim with substantially the same
colors and materials.
4. A nonconforming sign may remain in use provided no additions or
enlargements are made thereto and no structural alterations are made
therein, except as permitted for customary maintenance in subsection
18.80.100.I (Maintenance Requirements) of this chapter.
B. Abandoned Signs. Abandoned signs may be abated by the city. For regulatory
purposes, any factors indicating abandonment shall not begin occurring until 120
days after the effective date of this ordinance.
Section 18.80.230 Compliance with Sign Code as Condition of Permit Approval
Any existing legal nonconforming sign may be required to be brought into compliance
with current applicable code requirements, or removed as a condition of approval of any
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redevelopment, building, conditional use, or other permit or approval required under any
provision of the Grand Terrace Municipal Code for the same property where the
nonconforming sign is located, so long as a nexus exists between the permit or
approval and the sign that must be removed or brought into compliance.
Section 18.80.240 Penalty
Any violation of or failure to comply with the provisions of this chapter may be enforced
pursuant to Chapter 1.16 of the Grand Terrace Municipal Code and by another other
procedure authorized by law.”
SECTION 2.. Section 5.40.070 (Signs) of Chapter 5.40 (Garage Sales) of Title 10
is revised to read as follows:
“Section 5.4.070 Signs
A. Signage advertising garage sales are considered commercial signage permitted
by section 18.80.160, subdivision (B) “Temporary signs displayed during one-time
event” of this Code and shall comply with all the requirements.
B. Signs may be not placed on public property or in the public right-of-way in
violation of Section 18.18.050 of this Code.”
SECTION 3. This Ordinance has been reviewed for compliance with the California
Environmental Quality Act (CEQA), the CEQA guidelines, and the City’s environmental
procedures, and has been found to be exempt pursuant to Section 15061 (b)(3)
(General Rule) of the CEQA Guidelines, in that the City Council hereby finds that it can
be seen with certainty that there is no possibility that the passage of this Ordinance will
have a significant effect on the environment.
SECTION 4. Any provision of the Grand Terrace Municipal Code or appendices
thereto that are inconsistent with the provisions of this Ordinance, to the extent of such
inconsistencies and no further, is hereby repealed or modified to the extent necessary
to effect the provisions of this Ordinance.
SECTION 5. If any provision or clause of this ordinance or the application thereof
to any person or circumstances is held to be unconstitutional or otherwise invalid by any
court of competent jurisdiction, such invalidity shall not affect other provisions or clauses
or applications of this ordinance which can be implemented without the invalid provision,
clause or application; and to this end, the provisions of this ordinance are declared to be
severable.
SECTION 6. First read at a regular meeting of the City Council held on the 26th
day of April, 2016, and finally adopted and ordered posted at a regular meeting of said
City Council on the ___ of _______, 2016.
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ATTEST:
____________________________ ______________________________
Pat Jacquez-Nares Darcy McNaboe
City Clerk Mayor
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I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, do hereby certify
that the foregoing Ordinance was introduced and adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the ____ of _____, 2016, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Pat Jacquez-Nares
City Clerk
Approved as to form:
___________________________________
Richard L. Adams, II
City Attorney
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Section 18.80.050.
D. Exception: Temporary Off-site Commercial Signs.
1. The following temporary signs may be placed in the public right-of-way,
subject to a sign permit: Signs for any business located in Grand Terrace that
provides goods or services that meet one or more of the following criteria: (1)
the business is of a transitory or temporary nature; (2) the business does not
have a fixed place of business or the goods or services themselves cannot
practically be viewed and/or sold out of one business location or any business
location.
2. Before a business may place its signs in the public right-of-way pursuant to this
Section, the director must make a finding, in accordance with the procedures
in Section 18.73.040, that a particular type of business satisfies the criteria in
Section 18.73.030(A).
3. Without a prior finding by the director, temporary signs for the following goods
and services are deemed to satisfy the criteria for the exception in subsection
(A), above:
a. Real estate directional signs, directing to properties that are for sale or
for rent.
b. Yard sale directional signs, including garage sales and estate sales,
directing where such sales are to occur.
4. Temporary signs in the public right-of-way are subject to all of the following
limitations:
a. Signs shall be temporary signs, and will not be permanently affixed to or
in the public right-of-way, but may be anchored or weighed down to or in
the public right-of-way to prevent them from falling or being blown into
the street or sidewalk.
b. 2 Temporary signs displayed under this section shall only be placed in
landscaped parkways, and shall not be placed on the sidewalk or in the
center street median.
c. No signs shall be placed on utility poles, light or traffic light poles, traffic
signs or traffic sign poles, street trees or fences.
d. No more than seven (7) signs per business may be temporarily placed in
the public right-of-way at any one time.
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e. A distance of five hundred (500) feet or more is required between
individual signs on the same street. This limitation does not apply to
signs that pertain to different properties.
f. The sign area shall be no larger four (4) square feet.
g. 8. All signs shall not exceed 3’ (three feet) in height, measured from the
highest street grade in contact with the sign to the top of the sign.
h. 9. No signs shall be placed so as to obstruct pedestrians’ and motorists’
view of signs erected by a local, state, or federal governmental agency,
including but not limited to traffic signs, public directional signs, parking
signs, and street address signs.
i. 10. No signs shall be placed so as to obstruct or hinder sidewalk or
street access by pedestrians and vehicles.
j. 11. No signs shall be placed so as to obstruct ingress and egress to any
public or private property.
k. 12. Temporary signs displayed under this section shall only be placed on
the public right-of-way Thursday through during the hours of 8:00 a.m. to
5:00 p.m.
l. 13. Temporary signs in the public right-of-way shall not be illuminated,
either internally or externally, shall not have flashing lights, shall not
have any moving parts or be caused to be moved, and shall not
generate any source sounds (including radio waves), and shall not
release steam or smoke.
m. 14. Any other reasonable restrictions, or modifications to the above
restrictions, which the director finds are necessary to further the
purposes of this Code, consistent with the type of sign or business.
E. Exception and Appeal.
1. The director must make the determination of whether a business falls within
the exception in Section 18.80.050.D within five (5) business days of receipt
of a written request by the sign’s owner for such determination. The director
shall notify the applicant of his or her decision forthwith by U.S. Mail.
2. In the event that the director denies the request, or fails to make a
determination within the time prescribed, the applicant may appeal the
director’s decision in writing to the city manager, who shall review all relevant
evidence relating to the appeal. The city manager shall make a determination
within five (5) business days of receipt of the appeal. The city manager shall
notify the applicant of the determination forthwith by U.S. Mail.
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3. In the event that the city manager denies the request, or fails to make a
determination within the time prescribed, the applicant may appeal the city
manager’s decision in accordance with Section 18.80.090 Appeals.
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AGENDA REPORT
MEETING DATE: May 10, 2016 Council Item
TITLE: 2016-2017 Landscape & Lighting Assessment District 89-1
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: 1. Adopt A RESOLUTION OF THE CITY COUNCIL
ORDERING THE PREPARATION OF PLANS,
SPECIFICATIONS, COST ESTIMATE, DIAGRAM,
ASSESSMENT AND REPORT PURSUANT TO THE
PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS
AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA,
FOR PROCEEDINGS FOR THE INCREASE IN THE
ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A
DISTRICT
2. Adopt A RESOLUTION OF THE CITY COUNCIL
APPROVING THE ENGINEER'S "REPORT" FOR THE
ANNUAL LEVY OF PROPOSED INCREASED
ASSESSMENTS FOR THE FISCAL YEAR 2016 - 2017 IN
A DISTRICT WITHIN SAID CITY
3. Adopt A RESOLUTION OF THE CITY COUNCIL
DECLARING ITS INTENTION TO PROVIDE FOR AN
INCREASED ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN
EXISTING DISTRICT, PURSUANT TO THE PROVISIONS
OF DECISION 15, PART 2 OF THE STREET AND
HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND
SETTING A TIME AND PLACE FOR THE PUBLIC
HEARING THEREON
2030 VISION STATEMENT:
This staff report supports Goal #1 to Ensure our Fiscal Viability by ensuring appropriate
cost recovery for services.
BACKGROUND:
In 1989, the City Council required developers of Tract 13364 to form an Assessment
District for the purpose of maintaining the landscaping and lighting serving the project,
as required by the conditions of approval. Subsequently, two other developments were
required to be included in this program. The developments were annexed into the
original assessment district as Annexation No. 1.
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The 89-1 District boundaries of the Landscaping and Lighting Assessment District are
the boundaries of Tract 13364. The boundaries of Annexation No. 1 are the boundaries
of Tracts numbered 14264 and 14471, respectively. For purposes of this report, 89-1
District and Annexation No. 1 are jointly referred to as “Assessment District”.
DISCUSSION:
Each year, an Engineer’s Report is prepared and considered by City Council for the levy
of annual assessments for maintenance and operation of the Assessment District.
Assessment of each parcel is made in the same manner, at the same time, as
payments are made for property taxes for each Property.
The annual report takes into consideration costs of operation and maintenance for the
previous year and the amount assessed along with the Assessment District’s cost of
operations and maintenance for the coming fiscal year. Based on the costs and
estimates, credits are given for any funds assessed over and above the previous year.
These costs are then spread to the benefiting properties.
Staff has reviewed the expenditures for the Assessment District for Fiscal Year 2015-
2016. The Engineer's Report estimates the full cost of operations and maintenance to
be $14,858.33. This exceeds the current assessment levied and collected of $7,571.37,
by $7,286.96.
Any increase to the existing assessment is subject to a Proposition 218 hearing. It is
important that the City recoup its true cost for services; however, to do so in this
instance is a substantial increase. In order to mitigate the impact of this substantial
increased assessment on residents, staff recommends recouping an adjusted
assessment - a limited amount of the actual cost. In subsequent years, subsequent
Proposition 218 hearings would be conducted to achieve true costs recovery.
The attached Engineer’s Report includes detailed information on the composition of the
adjusted assessment. The Table below provides a simple chart of the True Cost
Assessment, the Current Assessment, and Adjusted Assessment, for each parcel, for
each Assessment District area:
2015-16 Actual Expenditures by Tract
(Terrace
Pines) Canal -
13364, 20
parcels
Expense True
Cost
Current
Assessment
Proposed
Adjusted
Assessment
Assessment Per Parcel $449.03 $236.32 $280.15
Monthly $37.42 $19.69 $23.35
Adjusted assessment reflects a $3.66 (18.55%) monthly increase per parcel.
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Forrest City
Phase II -
14264, 1
parcel
Expense True
Cost
Current
Assessment
Proposed
Adjusted
Assessment
Assessment Per Parcel $1,431.24 $697.00 $867.00
Monthly $119.27 $58.08 $72.25
Adjusted assessment reflects a $14.17 (24.39%) monthly increase per parcel.
Oriole - 14471,
17 parcels
Expense True
Cost
Current
Assessment
Proposed
Adjusted
Assessment
Assessment Per Parcel $261.56 $126.35 $143.29
Monthly $21.80 $10.53 $11.94
Adjusted assessment reflects a $1.41 (13.41%) monthly increase per parcel.
Servicing and administration of the City’s landscape maintenance program shall be
according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division
15, of the Street and Highways Code of the State of California. The Proceedings will be
conducted under the Landscaping and Lighting Act of 1972, Part 2, Division 15,
Sections 22500 through 22679, of the Streets and Highways Code of the State of
California.
FISCAL IMPACT:
The Engineer's Report estimates a fiscal impact of $14,858.33. The current total
approved assessment of $7,571.37 for Fiscal Year 2016/17 is not sufficient to cover the
total cost for maintenance and operation of the Assessment District. The City is
currently left with an estimated shortage of $7,286.96. If the Prop 218 Ballot is approved
and implemented, the total adjusted assessment would be $8,905.88 and would leave
an estimated shortage of $5,952.45, which is an impact that would be realized and paid
by the General Fund. In order to continue to reduce the District’s shortfall, Staff intends
to re-ballot the District to increase the assessment and reduce the General Fund
contribution, in subsequent years.
ATTACHMENTS:
Order of Procedure (DOCX)
LandscapeLightingTractMap.pdf (PDF)
Resolution Initiating Proceedings (DOCX)
FY1617 Grand Terrace AD 89-1 Preliminary Engineer's Report (PDF)
Resolution Approving Engineer's Report (DOCX)
Resolution of Intention (to publish) (DOCX)
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APPROVALS:
Sandra Molina Completed 05/04/2016 3:30 PM
Finance Completed 05/04/2016 3:54 PM
City Attorney Completed 05/05/2016 2:32 PM
Community Development Completed 05/05/2016 2:37 PM
City Manager Completed 05/05/2016 4:13 PM
City Council Pending 05/10/2016 6:00 PM
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ORDER OF PROCEDURE
CITY OF GRANDTERRACE LANDSCAPING AND
STREET LIGHTING DISTRICT NO. 89-1
DATE OF MEETING: May 10, 2016
STAFF: Present map showing the general
boundaries of the area of the District,
and showing in general terms the work
of improvement to be maintained.
CITY COUNCIL: Adopt RESOLUTION ORDERING CITY
ENGINEER TO PREPARE PLANS,
SPECIFICATIONS, COST ESTIMATE,
DIAGRAM AND ASSESSMENT.
STAFF: Present to the City Council the “Report,”
pursuant to the “Landscaping and Street
Lighting Act of 1972.” Consisting of the
following
1. Plans and specifications;
2. Estimates of cost;
3. Diagram of proposed District;
4. Assessment of costs.
CITY COUNCIL: Adopt RESOLUTION APPROVING
ENGINEER’S “REPORT.”
CITY COUNCIL: Adopt RESOLUTION OF INTENTION
(For purpose of setting the public
hearing on July 12, 2015)
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RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COUNCIL ORDERING THE
PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATE,
DIAGRAM, ASSESSMENT AND REPORT PURSUANT TO THE
PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND
HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR
PROCEEDINGS FOR THE INCREASE IN THE ANNUAL ASSESSMENT
LEVY AFTER FORMATION OF A DISTRICT
WHEREAS, the City Council has, by previous Resolutions, formed the City of Grand
Terrace LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 (hereafter
referred to as “District”) pursuant to the provisions of the Landscaping and Lighting Act
of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning
with Section 22500 (hereafter referred to as the “Act”), in which annual assessments
have been levied and collected in past fiscal years; and
WHEREAS, said Act requires that proceedings for the levy of assessments shall be
initiated by resolution describing any proposed new improvements or any substantial
changes in existing improvements in accordance with Chapter 3 (commencing with
Section 22620) of Part 2 of Division 15 of the Streets and Highway Code of the State of
California, and ordering the engineer to prepare and file a report in accordance with
Article 4 of Chapter 1 of said Act.
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA,
desires to initiate proceedings for the increase of the annual levy of assessments for the
District pursuant to the terms and provisions of the "Landscaping and Street Lighting Act
of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of
California.
WHEREAS, the proceedings for the increased annual levy of assessments shall relate
to the fiscal year commencing July 1, 2016, and ending June 30, 2017; and,
WHEREAS, the provisions of said Division 15, Part 2 require a written "Report,"
consisting of the following:
1. Plans and specifications of the area of the works of improvement to be maintained;
2. An estimate of the costs for maintaining the improvements for the above referenced
fiscal year;
3. A diagram of the area proposed to be assessed;
4. An assessment of the estimated costs for maintenance work for said fiscal year.
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand
Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the proposed maintenance work within the area proposed to be
assessed shall be for certain street lighting and landscaping improvements, as said
maintenance work is set forth in the "Report" to be presented to this City Council for
consideration.
SECTION 3. That Sandra Molina, Director of Planning and Development Services, or
her designee, is hereby ordered to prepare and file with this City Council, a "Report"
relating to said increased annual assessment and levy in accordance with the
provisions of Article IV, commencing with Section 22565 of Chapter 1 of the Streets and
Highways Code of the State of California.
SECTION 4. That upon completion, said "Report" shall be filed with the City Clerk, who
shall then submit the same to this City Council for its consideration pursuant to Sections
22623 and 22624 of said Streets and Highways Code.
PASSED, APPROVED AND ADOPTED this 10th day of May, 2016, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
__________________________ __________________________
Pat Jacquez-Nares Darcy McNaboe
City Clerk Mayor
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, __________________, City Clerk of the CITY OF GRAND TERRACE,
CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution
No. 2016- ________ was duly passed, approved and adopted by the City Council,
approved and signed by the Mayor, and attested by the City Clerk, all at the regular
meeting of said City Council held on the 10th day of May, 2016, and that the same was
passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
EXECUTED this 10th day of May, 2016, at Grand Terrace, California.
_________________________________
City Clerk for the City of Grand Terrace
[SEAL]
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City of Grand Terrace
Landscaping and Lighting
Assessment District No. 89-1
2016/2017 ENGINEER’S REPORT
Intent Meeting: May 10, 2016
Public Hearing: July 12, 2016
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com/financial
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ENGINEER'S REPORT AFFIDAVIT
Establishment of Annual Assessments for the:
Landscaping and Lighting Assessment District No. 89-1
City of Grand Terrace,
County of San Bernardino, State of California
This Report describes the improvements, budgets, parcels and assessments to be levied
for Fiscal Year 2016/2017, as the existed at the time of passage of the Resolution of
Intention. Reference is hereby made to the San Bernardino County Assessor’s maps for a detailed description of the lines and dimensions of the parcels within the District. The
undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2016.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Grand Terrace
By: ________________________________
Susana Medina, Project Manager
District Administration Services
By: ________________________________
Richard Kopecky
R. C. E. #16742
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TABLE OF CONTENTS
INTRODUCTION ............................................................................................................. 1
Section I. PLANS AND SPECIFICATIONS ................................................................. 3
Improvements Authorized by the 1972 Act ................................................................................ 3
Plans and Specifications ........................................................................................................... 5
Section II. METHOD OF APPORTIONMENT ............................................................... 7
Proposition 218 Benefit Analysis ............................................................................................... 7
Benefit Analysis ......................................................................................................................... 8
Special Benefit ........................................................................................................................... 8
General Benefit .......................................................................................................................... 9
Assessment Methodology ........................................................................................................ 10
Section III. ESTIMATE OF IMPROVEMENT COSTS .................................................. 10
Section IV. ASSESSMENT DIAGRAM ........................................................................ 13
Section V. ASSESSMENT ROLL ............................................................................... 16
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2016/2017 City of Grand Terrace AD No. 89-1 1
INTRODUCTION
The City Council of the City of Grand Terrace adopted its General Plan with various
elements to provide guidelines for orderly development within the community. The City
Council further adopted ordinances and regulations governing the development of land providing for the installation and construction of certain landscaping, lighting and
appurtenant facilities to enhance the quality of life and to benefit the value of property.
The requirement for the construction and installation of landscaping, lighting and
appurtenant facilities is a condition of approval for development and is a requirement of issuance of a permit for the construction of any residential, commercial, industrial and
planned unit development.
The installation of landscaping and lighting systems and the construction of the
necessary appurtenant facilities is the responsibility of the property owner/applicant, as conditions of approval of a development application.
The City may cause the installation by property owners directly, or accept financial
arrangements for installation of these facilities.
The cost of servicing, operation, maintenance, repair and replacement of the
landscaping, lighting and appurtenant facilities in turn becomes the responsibility of the
benefitting properties.
The owners/applicants petitioned for formation of the Landscaping Lighting Assessment District and/or annexation. These have been completed, and will increase the City’s
obligation for maintenance and servicing.
The City of Grand Terrace is administering a lighting system for the benefit of all parcels
of land within the City.
The lighting benefit is directly related to public safety and property protection. These
benefits have been studied widely, locally, regionally and nationally.
The City has formed Landscaping and Lighting Assessment District 89-1 and subsequently annexed other parcels as Annexation No. 1 to said District to insure a fair
and equitable levying of the necessary costs of servicing and maintenance of the
respective facilities, which in turn will enhance the value of each and every parcel in the
District directly and collectively.
The 89-1 District Boundaries of the Landscaping and Lighting Assessment District are
the boundaries of Zone 1 - Tract 13364 filed in Map Book 203, Pages 89 through 92,
Records of San Bernardino County. The boundaries of Annexation No. 1 are the
boundaries of Zone 2 - Tract 14264 and Zone 3 - 14471, filed in Map Book 242, Pages
17 and 18, and Map Book 237, Pages 41 and 42, respectively, of said County.
Servicing and administration of the City’s landscape maintenance program shall be
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2016/2017 City of Grand Terrace AD No. 89-1 2
according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division
15 of the Streets and Highways Code of the State of California.
This report is being prepared to provide for the annual assessment within these
boundaries.
Payment for the assessment for each parcel will be made in the same manner and at
the same time as payments are made for property taxes for each Property.
The proceedings will be conducted under the Landscaping and Lighting Act of 1972, Part 2, Division 15, Sections 22500 through 22679, of the Streets and Highways Code
of the State of California.
This annual Report is presented for the purpose of levy of annual assessment to the
above described properties for the purpose of maintaining the lighting and landscaping during the Fiscal Year 2016/17.
This report contains the necessary data required to conduct the proceedings and is
submitted to the Clerk of the City for filing.
The word “parcel,” for the purposes of this Report, refers to an individual property
assigned its own Assessor’s Parcel Number (APN) by the Riverside County Assessor’s
Office. The Riverside County Auditor/Controller uses Assessor’s Parcel Numbers and a
dedicated fund number established for the District to identify properties to be assessed
on the tax roll and the allocation of the funds collected.
This Report consists of the following sections:
Section I
Plans and Specifications: Description of the District's improvements are filed herewith
and made a part hereof. Said plans and specifications are on file in the Office of the Clerk of the City.
Section II
Method of Apportionment: A discussion of the general and special benefits
associated with the overall landscaping street lighting improvements provided within the
District (Proposition 218 Benefit Analysis). This section also includes a determination of the proportional costs of the special benefits and a separation of costs considered to be
of general benefit (and therefore not assessed). This section of the Report also outlines
the method of calculating each property’s proportional special benefit.
Section III
Estimate of Improvement Costs: An estimate of the cost of the proposed improvements, including incidental costs and expenses in connection therewith, is as
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2016/2017 City of Grand Terrace AD No. 89-1 3
set forth on the lists thereof, attached hereto, and are on file in the Office of the Clerk of
the City.
Section IV
Assessment Diagram: A diagram showing the boundaries of the District is provided in
this Report and includes all parcels that receive special benefits from the improvements. Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land
within the District, are inclusive of all parcels as shown on the San Bernardino County
Assessor's Parcel Maps as they existed at the time this Report was prepared and shall
include all subsequent subdivisions, lot-line adjustments or parcel changes therein.
Reference is hereby made to the San Bernardino County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of land within the
District.
Section V
Assessment Roll: A listing of the proposed assessment amount for each parcel within
the District. The proposed assessment amount for each parcel is based on the parcel’s calculated proportional special benefit as outlined in the method of apportionment and
proposed assessment rate established in the District Budget. These assessment
amounts represent the assessments proposed to be levied and collected on the County
Tax Rolls for Fiscal Year 2016/17.
Section I. PLANS AND SPECIFICATIONS
Improvements Authorized by the 1972 Act
As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following:
The installation or planting of landscaping.
The installation or construction of statuary, fountains, and other
ornamental structures and facilities.
The installation or construction of public lighting facilities.
The installation or construction of any facilities which are appurtenant to
any of the foregoing or which are necessary or convenient for the
maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or
electrical facilities.
The maintenance or servicing, or both, of any of the foregoing.
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2016/2017 City of Grand Terrace AD No. 89-1 4
The acquisition of any existing improvement otherwise authorized
pursuant to this section.
Incidental expenses associated with the improvements including, but not limited to:
The cost of preparation of the report, including plans, specifications,
estimates, diagram, and assessment;
The costs of printing, advertising, and the publishing, posting and mailing of notices;
Compensation payable to the County for collection of assessments;
Compensation of any engineer or attorney employed to render services;
Any other expenses incidental to the construction, installation, or
maintenance and servicing of the improvements;
Any expenses incidental to the issuance of bonds or notes pursuant to
Section 22662.5.
Costs associated with any elections held for the approval of a new or
increased assessment.
The 1972 Act defines "maintain" or "maintenance" to mean furnishing of services
and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
Repair, removal, or replacement of all or any part of any improvement.
Providing for the life, growth, health, and beauty of landscaping, including
cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
The removal of trimmings, rubbish, debris, and other solid waste.
The cleaning, sandblasting, and painting of walls and other improvements
to remove or cover graffiti.
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2016/2017 City of Grand Terrace AD No. 89-1 5
Plans and Specifications
The District provides the necessary funding source for the annual maintenance,
operation and servicing of the improvements that have been constructed and installed
for the benefit of properties within the District.
Landscaping and appurtenant facilities generally include trees, shrubs, plants, turf,
irrigation systems, and necessary appurtenances including curbs, hardscape,
monumentations, fencing located in public right-of-ways, medians, parkways, and/or
easements adjacent to public right-of-ways, in and along public thoroughfares and certain designated primary and secondary arterials.
Lighting and appurtenant facilities includes poles, lighting fixtures, conduits and the
necessary equipment to maintain, operate and replace a lighting system at designated
intersections, in medians, parkways and adjacent to certain public facilities in and along certain streets, right-of-ways and designated lots.
The installation of planting, landscaping, irrigation systems, lighting and the construction
of appurtenant facilities to be operated, serviced and maintained, is more specifically
described herein whereas, the landscaping and lighting facilities have been or will be provided by developers as a condition of subdivision of land, on part of the Conditional
Use review and approval process.
A. ZONES OF BENEFIT
In an effort to ensure an appropriate allocation of the estimated annual cost to provide the District improvements based on proportional special benefits, this District is established with benefit zones (“Zones”) as authorized pursuant to Chapter 1 Article 4,
Section 22574 of the 1972 Act:
“The diagram and assessment may classify various areas within an assessment
district into different zones where, by reason of variations in the nature, location, and
extent of the improvements, the various areas will receive differing degrees of
benefit from the improvements. A zone shall consist of all territory which will receive
substantially the same degree of benefit from the improvements.”
The parcels, lots, subdivisions and developments within the District are identified and grouped into one of three Zones. Each Zone reflects the landscape improvements
associated with the development of properties in that Zone, in order to fairly and
equitably apportion the net cost of providing those improvements to the properties that
receive special benefits from the service and activities associated with those
improvements. All of the parcels in the District are identified as single-family residential properties within three residential developments. These residential developments have
been grouped into three different Zones that reflects each specific budget and
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2016/2017 City of Grand Terrace AD No. 89-1 6
improvements for that particular Zone. By establishing and utilizing a Zone structure,
similar properties with similar types of improvements will be assessed a proportional
amount for the services and activities provided by the District within each respective
Zone.
The improvements are the operation, maintenance and servicing of landscaping,
lighting and appurtenant facilities described as follows:
Zone 1 - Tract 13364
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of said
Assessment District.
The locations of landscaping and appurtenant facilities are depicted on the Assessment Diagram as shown in Section IV.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of said
Assessment District.
Zone 2 - Tract 14264
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation system and
appurtenant facilities within the Gage Canal right-of-ways. During the
Fiscal Year 2016/17, responsibility for the maintenance of these facilities shall remain with the developer. Water shall be supplied by and paid for through developer’s meter and no costs shall be shown on the tax rolls as
assessments for the landscape maintenance during Fiscal Year 2016/17.
(b) Lighting Poles, fixtures, bulbs, conduits, equipment, posts, pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
District. A total of 7 street lights are included in the boundaries of this development.
Zone 3 - Tract 14471
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2016/2017 City of Grand Terrace AD No. 89-1 7
(a) Landscaping
Landscaping, planting shrubbery, trees, and vines with Lot “A” of said
Tract 14471, along with irrigation system for the improvements within Lot “A”.
(b) Lighting
Poles, fixtures, conduits, equipment, posts, pedestals, metering devices
and appurtenant facilities as required to provide lighting in public right-of-
ways and easements within the boundaries of the District. A total of 6
street lights are maintained within the boundaries of this development
Section II. METHOD OF APPORTIONMENT
The 1972 Act permits the establishment of assessment districts by agencies for the
purpose of providing certain public improvements, including the acquisition,
construction, installation, and servicing of street lighting improvements and related
facilities. The 1972 Act requires that the cost of these improvements be levied according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among all
assessable lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the improvements.”
The formulas used for calculating assessments reflect the composition of parcels within the District (which are all residential properties) and the improvements and activities to
be provided, and have been designed to fairly apportion costs based on a determination
of the proportional special benefits to each parcel with each Zone, consistent with the
requirements of the 1972 Act and the provisions of Proposition 218 and Article XIII D of
the California Constitution.
Proposition 218 Benefit Analysis
The costs of the proposed improvements for Fiscal Year 2016/17 have been identified
and allocated to properties within the District based on special benefit. The
improvements provided by this District and for which properties are assessed are public
street lighting and landscaping improvements. These improvements generally were
installed in connection with the development of the properties within the District. Article XIIID Section 2(d) defines District as follows:
“District means an area determined by an agency to contain all parcels which will
receive a special benefit from a proposed public improvement or property-related
service”;
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2016/2017 City of Grand Terrace AD No. 89-1 8
Article XIIID Section 2(i) defines Special Benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits
conferred on real property located in the district or to the public at large. General
enhancement of property value does not constitute “special benefit.”
Article XIIID Section 4a defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will
have a special benefit conferred upon them and upon which an assessment will be
imposed. The proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entirety of the capital cost of a public improvement, the
maintenance and operation expenses of a public improvement, or the cost of the
property related service being provided. No assessment shall be imposed on any parcel
which exceeds the reasonable cost of the proportional special benefit conferred on that
parcel.”
For 2016/17, the District is proposing to increase the assessment rate for all three
Zones. This increase will permit the District to provide the standard level of service in
the Zone. In order to approve the proposed increase, the District will conduct a property
owner mail ballot protest proceeding pursuant to Proposition 218. If there is a majority protest against the proposed increase and inflation adjustment, the assessment will be
levied at the current rate and services will continue to be provided at the reduced level
of service.
In this proceeding, because each of properties benefit from their respective street lighting and landscaping improvements within each of their Zones and each Zone has a
separate budget and assessment rate to provide for a means to finance the ongoing
maintenance of related public improvements within their Zones, for purposes of
determining majority protest, the ballots for each Zone will be tabulated separately
rather than collectively.
Benefit Analysis
Special Benefit
The special benefits properties within the District will receive from the proposed
improvements include, but are not limited to:
Improved aesthetic appeal of nearby properties providing a positive representation of the area and properties.
Enhanced adaptation of adequate green space, trees, and amenities
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2016/2017 City of Grand Terrace AD No. 89-1 9
within the urban environment.
Increased sense of pride in ownership of properties within the District
resulting from their association with well-maintained improvements.
Enhanced quality of life and working environment within the area that is
promoted by well-maintained landscaped areas and amenities.
Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained
surroundings and amenities within public areas.
Increased social opportunities and leisure activities for customer’s residents and families, provided by a well-maintained neighborhood
destination place for relaxation, socializing, and entertainment that is
within easy walking distance.
Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise.
The preceding special benefits contribute to the overall aesthetic value and desirability
of each of the assessed parcels within the District and thereby provide a special enhancement to these properties. Furthermore, it has been determined that the lack of funding to properly service and maintain the improvements would ultimately result in the
deterioration of the improvements and facilities, which in turn could negatively impact
the properties within the District. As such, the annual costs of ensuring the ongoing
maintenance and operation of these improvements are considered a distinct and special benefit to the properties within the District and are therefore considered the financial obligation of those properties. The cost of any improvement or portion thereof that is
considered to be of general benefit shall not be included as part of the special benefit
assessments allocated to properties within the District.
General Benefit
In prior years, General Benefit costs were not included as part of the budgets and
assessments for properties within the District. These improvements and associated
incidental expenses were funded through other revenue sources available to the City. In
the absence of a special funding District, the City would typically provide only weed abatement and erosion control services for landscaped areas. The cost to provide this
baseline level of service is approximately $0.01 per square foot for landscape areas that
require maintenance. Zone 1 – Tract 13364 has approximately 29,100 square feet of
landscape space, Zone 2 – Tract 14264 has approximately 33,000 square feet of
landscape space and Zone 3 – Tract 14471 has approximately 9,045 square feet of landscape space. The proposed budgets for Fiscal Year 2016/17 show the general
benefit amount which will be deducted from the cost of maintenance to arrive at a net
special benefit assessment rate.
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2016/2017 City of Grand Terrace AD No. 89-1 10
Assessment Methodology
This District was formed to establish and provide for the improvements that enhance the presentation of the surrounding properties and developments. These improvements will
directly benefit the parcels to be assessed within the District. The assessments and
method of apportionment is based on the premise that the assessments will be used to
construct and install landscape and lighting improvements within the existing District as
well as provide for the annual maintenance of those improvements, and the assessment revenues generated by District will be used solely for such purposes.
The costs of the proposed improvements have been identified and allocated to
properties within the District based on special benefit. The improvements to be provided
by this District and for which properties will be assessed have been identified as an essential component and local amenity that provides a direct reflection and extension of
the properties within the District which the property owners and residents have
expressed a high level of support.
The method of apportionment (method of assessment) set forth in the Report is based on the premise that each assessed property receives special benefits from the
landscape and lighting improvements within the District, and the assessment obligation
for each parcel reflects that parcel’s proportional special benefits as compared to other
properties that receive special benefits.
To identify and determine the proportional special benefit to each parcel within the
District, it is necessary to consider the entire scope of the improvements provided as
well as the properties that benefit from those improvements. The improvements and the
associated costs described in this Report, have been carefully reviewed and have been
identified and allocated based on a benefit rationale and calculations that proportionally allocate the net cost of only those improvements determined to be of special benefit to
properties within the District.
Section III. ESTIMATE OF IMPROVEMENT COSTS
In accordance with Streets and Highways Code Section 22660(a), the City Council has
determined that the estimated cost of certain proposed improvements, described in
Section 22525, subdivisions (a) through (d), are greater than can conveniently be raised
from a single assessment, and, as a result, shall be collected in installments and held in
a reserve account. In particular, Zone 1 and Zone 3 requires trimming and pruning landscaping services that are proposed to be performed every five years. The
proposed assessment includes a budgeted amount for trimming and pruning to collect
for these services.
The following outlines the budget to fund the District improvements based on the improvements to be maintained and the associated incidental expenses for Fiscal Year
2016/17, resulting in the proportional assessments calculated for each parcel that will
be applied to the County Tax Rolls for Fiscal Year 2016/17. The cost of maintaining
improvements for Fiscal Year 2016/17 are summarized as follows:
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2016/2017 City of Grand Terrace AD No. 89-1 11
Zone 1 Tract 13364 - Canal
Budget Item Fiscal Year 2016/17
Assessment
Fiscal Year 2016/17
Proposed Assessment
(Actual Cost)
Energy Costs – Street Lighting $597.60 $597.60
Water Supply 1,708.77 2,716.32
Trimming and Removal* 0.00 1,102.00
Replacement Parts 0.00 0.00
Contract Maintenance 1,920.00 2,080.00
Legal 0.00 158.00
Engineering 500.00 500.00
Auditor Controller Charges 0.00 0.00
Administrative Cost 0.00 1,524.73
Pruning Cycle Maintenance** 0.00 302.00
Annual Costs Total $4,726.37 $8,980.65
General Benefit - Collection/(Contribution) $0.00 (3,377.73)
Balance to Levy $4,726.37 $5,602.92
Assessment per Parcel $236.32 $280.15
Number of Parcels 20 20 * Trimming and removal was a onetime service and the cost will be spread over the next five years. **Pruning services are performed every five years; the total cost of these services are spread over five
years.
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2016/2017 City of Grand Terrace AD No. 89-1 12
Zone 2 Tract 14264 – Forrest City Phase II
Budget Item Fiscal Year 2016/17
Assessment
Fiscal Year 2016/17
Proposed Assessment
(Actual Cost)
Energy Costs – Street Lighting $697.00 $697.00
Water Supply 0.00 0.00
Trimming and Removal 0.00 0.00
Replacement Parts 0.00 0.00
Contract Maintenance 0.00 0.00
Legal 0.00 158.00
Engineering 0.00 500.00
Auditor Controller Charges 0.00 0.00
Administrative Cost 0.00 76.24
Pruning Cycle Maintenance 0.00 0.00
Annual Costs Total $697.00 $1,431.24
General Benefit - Collection/(Contribution) $0.00 (564.24)
Balance to Levy $697.00 $867.00
Assessment per Parcel $697.00 $867.00
Number of Parcels 1 1
Zone 3 Tract 14471 – Oriole
Budget Item Fiscal Year 2016/17
Assessment
Fiscal Year 2016/17
Proposed Assessment
(Actual Cost)
Energy Costs – Street Lighting $498.00 $498.00
Water Supply 690.00 488.41
Trimming and Removal 0.00 0.00
Replacement Parts 0.00 0.00
Contract Maintenance 960.00 1,040.00
Legal 0.00 158.00
Engineering 0.00 500.00
Auditor Controller Charges 0.00 0.00
Administrative Cost 0.00 1,296.03
Pruning Cycle Maintenance* 0.00 466.00
Annual Costs Total $2,148.00 $4,446.44
General Benefit - Collection/(Contribution) $0.00 (2,010.48)
Balance to Levy $2,148.00 $2,435.96
Assessment per Parcel $126.35 $143.29
Number of Parcels 17 17 * Pruning services are performed every five years, the total cost of these services will be spread over five years.
Total approved assessment for Fiscal Year 2016/17 is $7,571.37.
Proposed Assessment for Fiscal Year 2016/17 is $8,905.88.
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2016/2017 City of Grand Terrace AD No. 89-1 13
Section IV. ASSESSMENT DIAGRAM
An Assessment Diagram for the Assessment District has been submitted to the Clerk of the City in the format required under the provision of the Act. The enclosed is a
facsimile of subject submittal and is included herein. The lines and dimensions of each
lot or parcel within the Assessment District are those lines and dimensions shown on
the maps of the Assessor of the County of San Bernardino, for the year when this
Report was prepared, and are incorporated by reference herein and made part of this Report.
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2016/2017 City of Grand Terrace AD No. 89-1 14
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2016/2017 City of Grand Terrace AD No. 89-1 15
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2016/2017 City of Grand Terrace AD No. 89-1 16
Section V. ASSESSMENT ROLL
The description of each lot or parcel is part of the records of the Assessor of the County
of San Bernardino and these records are, by reference, made part of this Report. The
proposed assessment and the amount of assessment for Fiscal Year 2016/17
apportioned to each lot or parcel is shown below.
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2016/2017 City of Grand Terrace AD No. 89-1 17
Zone Tract
Assessor's
Parcel Number
Fiscal Year
2016/17
Assessment
Fiscal Year
2016/17
Proposed
Assessment
(Actual Cost)
1 13364 0275-301-09 $236.32 $280.15
1 13364 0275-301-10 $236.32 $280.15
1 13364 0275-301-11 $236.32 $280.15
1 13364 0275-301-12 $236.32 $280.15
1 13364 0275-301-13 $236.32 $280.15
1 13364 0275-301-14 $236.32 $280.15
1 13364 0275-301-15 $236.32 $280.15
1 13364 0275-301-16 $236.32 $280.15
1 13364 0275-301-17 $236.32 $280.15
1 13364 0275-301-18 $236.32 $280.15
1 13364 0275-301-19 $236.32 $280.15
1 13364 0275-301-20 $236.32 $280.15
1 13364 0275-301-21 $236.32 $280.15
1 13364 0275-301-22 $236.32 $280.15
1 13364 0275-301-23 $236.32 $280.15
1 13364 0275-301-24 $236.32 $280.15
1 13364 0275-301-25 $236.32 $280.15
1 13364 0275-301-26 $236.32 $280.15
1 13364 0275-301-27 $236.32 $280.15
1 13364 0275-301-08 $236.32 $280.15
2 14264 0275-251-81 $697.00 $867.00
3 14471 1178-181-16 $126.35 $143.29
3 14471 1178-181-17 $126.35 $143.29
3 14471 1178-181-18 $126.35 $143.29
3 14471 1178-181-19 $126.35 $143.29
3 14471 1178-181-20 $126.35 $143.29
3 14471 1178-181-21 $126.35 $143.29
3 14471 1178-181-22 $126.35 $143.29
3 14471 1178-181-23 $126.35 $143.29
3 14471 1178-181-24 $126.35 $143.29
3 14471 1178-181-25 $126.35 $143.29
3 14471 1178-181-26 $126.35 $143.29
3 14471 1178-181-27 $126.35 $143.29
3 14471 1178-181-28 $126.35 $143.29
3 14471 1178-181-29 $126.35 $143.29
3 14471 1178-181-30 $126.35 $143.29
3 14471 1178-181-31 $126.35 $143.29
3 14471 1178-181-32 $126.35 $143.29
Zone Totals:
Zone 1 $5,603.00
Zone 2 $867.00
Zone 3 $2,435.93
Grand Total:$8,905.93
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RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COUNCIL APPROVING THE
ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF PROPOSED
INCREASED ASSESSMENTS FOR THE FISCAL YEAR 2016 – 2017 IN
A DISTRICT WITHIN SAID CITY
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA,
pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of
the State of California, did, by previous Resolution, order the preparation of an
Engineer's "Report" for the annual levy of increased assessments, consisting of plans
and specifications, an estimate of the cost, a diagram of the district, and an assessment
relating to what is now known and designated as
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
(hereinafter referred to as the "District"); and,
WHEREAS, there has now been presented to this City Council the "Report" as required
by Article 4 of Chapter 1 of Part 2 of Division 15 of the Streets and Highways Code, and
as previously directed by Resolution; and,
WHEREAS, this City Council has now carefully examined and reviewed the "Report" as
presented, and is satisfied with each and all of the items and documents as set forth
therein, and is satisfied that the proposed increased assessments, on a preliminary
basis, have been spread in accordance with the benefits received from the maintenance
to be performed, as set forth in said "Report."
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the "Report" as presented, consisting of the following:
A. Plans and specifications;
B. Estimate of cost;
C. Diagram of the District;
D. Assessment of the estimated cost;
is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the
City Clerk as a permanent record and to remain open to public inspection.
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SECTION 3. That the City Clerk shall certify to the passage and adoption of this
Resolution, and the minutes of this meeting shall so reflect the presentation of the
Engineer's "Report."
PASSED, APPROVED AND ADOPTED this 10th day of May, 2016, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
__________________________ __________________________
Pat Jacquez-Nares Darcy McNaboe
City Clerk Mayor
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Pat Jacquez-Nares, Interim City Clerk of the CITY OF GRAND TERRACE,
CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution
No. 2016- ______ was duly passed, approved, and adopted by the City Council,
approved and signed by the Mayor, and attested by the City Clerk, all at the regular
meeting of said City Council held on the 10th day of May, 2016, and that the same was
passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Executed this 10th day of May, 2016, at Grand Terrace, California.
_________________________________
Pat Jacquez-Nares
City Clerk for the City of Grand Terrace
[SEAL]
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RESOLUTION NO. 2016- ______
A RESOLUTION OF THE CITY COUNCIL DECLARING ITS
INTENTION TO PROVIDE FOR AN INCREASED ANNUAL
LEVY AND COLLECTION OF ASSESSMENTS FOR
CERTAIN MAINTENANCE IN AN EXISTING DISTRICT,
PURSUANT TO THE PROVISIONS OF DECISION 15,
PART 2 OF THE STREET AND HIGHWAYS CODE OF
THE STATE OF CALIFORNIA, AND SETTING A TIME
AND PLACE FOR THE PUBLIC HEARING THEREON
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE,
CALIFORNIA, desires to levy increased assessments within LANDSCAPING AND
STREET LIGHITNG DISTRICT NO. 89-1 (the “District”) pursuant to the terms and
provisions of the "Landscaping and Street Lighting Act of 1972", being Division 15, Part
2 of the Streets and Highways Code of the State of California (the “Act”); and,
WHEREAS, at this time, this City Council is desirous to provide for an increased
annual levy of assessments for the territory within the District for the next ensuing fiscal
year, to provide for the costs and expenses necessary for continual maintenance of
improvements within said District; and,
WHEREAS, at this time there has been presented and approved by this City
Council, the Engineer's "Report" as required by law, and this City Council is desirous of
proceeding with the proceedings for said increased annual levy.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
PUBLIC INTEREST
SECTION 2. Pursuant to the Act (specifically, Streets and Highways Code
Section 22624), the City Council hereby finds and declares that the public interest and
necessity require the maintenance and servicing of landscaping and public lighting
facilities in the District, and contingent upon compliance with, as applicable, the
requirements of the Act, Article XIIID of the California Constitution (commonly known as
“Proposition 218”) and the Proposition 218 Omnibus Implementation Act (set forth at
Government Code Sections 53750-53758), the City Council hereby declares its
intention to levy and collect proposed new or increased assessments within the District
for the continual maintenance of certain improvements, all to serve and benefit said
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District as said area is shown and delineated on a map as previously approved by this
City Council and on file in the Office of the City Clerk, open to public inspection, and
herein so referenced and made a part hereof, and proposed changes thereto are set
forth in the "Report" of the Engineer, incorporated herein as a part hereof.
REPORT
SECTION 3. That the "Report" of the Engineer regarding the annual levy for said
District, which "Report" is for maintenance for the fiscal year 2016-2017 is hereby
approved and is directed to be filed in the Office of the City Clerk.
ASSESSMENT
SECTION 4. That the public interest and convenience requires, and it is the
intention of this City Council to order the increased annual assessment levy for the
District as set forth and described in said Engineer's "Report," and further it is
determined to be in the best public interest and convenience to levy and collect the
increased annual assessments to pay the costs and expense of said maintenance and
improvement as estimated in said "Report."
Section 5. The property owner protest ballot proceeding conducted for the
District shall be tabulated separately and constitute the property owners’ approval or
rejection of the proposed increased assessments described in the Engineer’s Report.
Section 6. In accordance with Streets and Highways Code Section 22660(a), the
City Council has determined that the estimated cost of certain proposed improvements,
described in Section 22525, subdivisions (a) through (d), are greater than can
conveniently be raised from a single assessment, and, as a result, shall be collected in
installments and held in a reserve account, as noted in the Engineer’s Report.
DESCRIPTION OF MAINTENANCE
SECTION 7. The assessments levied and collected shall be for the maintenance
of certain landscaping and street lighting improvements, as set forth in the Engineer's
"Report," referenced and so incorporated herein.
COUNTY AUDITOR
SECTION 8. The County Auditor shall enter on the County Assessment Roll the
amount of the assessments, and shall collect said assessments at the time and in the
same manner as County taxes are collected. After collection by the County, the net
amount of the assessments, after the deduction of any compensation due to the County
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for collection, shall be paid to the Treasurer for purposes of paying for the costs and
expenses of said District.
SPECIAL FUND
SECTION 9. That all monies collected shall be deposited in a special fund
known as
"SPECIAL FUND”, CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
Payment shall be made out of said fund only for the purpose provided for in this
Resolution, and in order to expedite the making of this maintenance and improvement,
the City Council may transfer into said funds as it may deem necessary to expedite the
proceedings. Any funds shall be repaid out of the proceeds of the assessments
provided for in this Resolution.
BOUNDARIES OF DISTRICT
SECTION 10. Said contemplated maintenance work is, in the opinion of this City
Council, of direct benefit to the properties within the boundaries of the District, and this
City Council makes the costs and expenses of said maintenance chargeable upon a
district, which district said City Council hereby declares to be the district benefited by
said improvement and maintenance, and to be further assessed to pay the costs and
expenses thereof. Said District shall include each and every parcel of land within the
boundaries of said District, as said District is shown on a map as approved by this City
Council and on file in the Office of the City Clerk, and so designated by the name of the
District.
SECTION 11. NOTICE IS HEREBY GIVEN THAT TUESDAY, JULY 12, 2016,
AT THE HOUR OF 6:00 O'CLOCK P.M., IN THE CITY COUNCIL CHAMBERS
LOCATED AT 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, IS THE
TIME AND PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF
PROTESTS OR OBJECTIONS IN REFERENCE TO THE INCRESED ANNUAL LEVY
OF ASSESSMENTS, TO TABULATE PROPOSITION 218 BALLOTS, CONSIDER ALL
ORAL STATEMENTS AND COMMUNICATIONS MADE OR FILED BY ANY
INTERESTED PERSON CONCERNING THE PROPOSED INCREASED
ASSESSMENTS TO THE EXTENT OF THE MAINTENANCE AND ANY OTHER
MATTERS CONTAINED IN THIS RESOLUTION BY THOSE PROPERTY OWNERS
AFFECTED HEREBY. ANY PERSONS WHO WISH TO OBJECT TO THE
PROCEEDINGS SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK
PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING.
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NOTICE
SECTION 12. The City Clerk is directed to publish this Resolution of Intention
pursuant to Government Code Section 6061, said publication to be completed no later
than ten (10) days prior to the date set for the Public Hearing.
EFFECTIVE DATE
SECTION 13. That this Resolution shall take effect immediately upon its
adoption.
PROCEEDINGS INQUIRIES
SECTION 14. For any and all information relating to the proceedings, protest
procedure, any documentation and/or information of a procedural or technical nature,
your attention is directed to the below listed person at the local agency or department so
designated:
Sandra Molina, Planning and Development Services
CITY OF GRAND TERRACE
22795 Barton Road
Grand Terrace, California 92324
PASSED, APPROVED AND ADOPTED this 10th day of May, 2016 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor for the City of Grand Terrace
ATTEST:
_________________________________
Pat Jacquez-Nares
City Clerk for the City of Grand Terrace
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Pat Jacquez-Nares, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO
HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2015- _______
was duly passed, approved and adopted by the City Council, approved and signed by
the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council
held on the 10th day of May, 2016, and that the same was passed and adopted by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
EXECUTED this 10th day of May, 2016, at Grand Terrace, California.
_________________________________
Pat Jacquez-Nares
City Clerk for the City of Grand Terrace
[SEAL]
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AGENDA REPORT
MEETING DATE: May 10, 2016 Council Item
TITLE: Measure I 2010-2040 Maintenance of Effort Base Year Level
PRESENTED BY: Yanni Demitri, Public Works Director
RECOMMENDATION: Adopt a Resolution, approving the Measure I 2010-2040
Maintenance of Effort Base Year Level of $115,156
2030 VISION STATEMENT:
The adoption of this resolution meets the City goal # 1 "Ensure our fiscal viability" and
goal # 4 "Develop and Implement Successful Viability"
BACKGROUND:
San Bernardino County voters approved passage of Measure I, in November of 2004
authorizing San Bernardino Associated Governments (SANBAG), acting as the San
Bernardino County Transportation Authority, to impose a one-half of one-percent retail
transactions and use tax applicable in the incorporated and unincorporated area of the
County of San Bernardino.
DISCUSSION:
Measure I Ordinance No. 04-01 of the San Bernardino County Transportation Authority
and Authority Measure I 2010-2040 Strategic Plan (Strategic Plan) Policy VLS-22,
states that Local Street Program funds shall not be used to supplant existing local
discretionary funds being used for street and highway purposes. Thus, the Strategic
Plan requires each local jurisdiction to adopt a Maintenance of Effort base year level
that is equivalent to the discretionary General Fund expenditures for transportation-
related construction and maintenance activities in Fiscal Year 2008/2009, with some
allowances for exceptions, to be approved by the Authority. Failure to meet the
Maintenance of Effort base year level requirements can result in temporary to
permanent withholding of Measure I Local Street Program funds.
Based upon actual FY 2008/2009 expenditures using the SANBAG methodology, the
calculated Maintenance of Effort for the City of Grand Terrace is $115,156, as depicted
in attached Exhibit A - Measure I 2010-2040 Maintenance of Effort Base Year
Calculation.
FISCAL IMPACT:
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Adoption of the Measure I 2010-2040 Maintenance of Effort Base Year Level of
$115,156 commits the City to maintaining this minimum level of support from the
General Fund in order to assure the continued pass through of Measure I funds for the
Local Street Program.
ATTACHMENTS:
2016 MOE Base Year-Exhibit A (XLSX)
MI MOE RES 2010-2040 Grand Terrace (DOCX)
APPROVALS:
Yanni Demitri Completed 05/05/2016 10:03 AM
Finance Completed 05/05/2016 2:56 PM
City Attorney Completed 05/05/2016 3:09 PM
Public Works Completed 05/05/2016 4:12 PM
City Manager Completed 05/05/2016 4:16 PM
City Council Pending 05/10/2016 6:00 PM
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Project Expenditures Included in General Ledger Total Project Cost General Fund Measure I Federal State City Funds Other
Construction Projects:
None -$-$-$-$-$-$-$
Maintenance Projects:
1. GF transfer for Street Projects 75,750$
2. GF transfer for Street Sweeping 34,006$
3. Storm Drain Maintenance 5,400$
Engineering/Administrative Overhead Not Allocated to
Specific Projects:82,817$
Expenditure Totals -$197,973$ -$-$-$-$-$
Deductions for Special Consideration (Deduction Must Also
be Included in Project Expenditures Above):Total Project Cost General Fund
Construction Projects:
None -$-$
Maintenance Projects:-$
None
Engineering/Administrative Overhead Not Allocated to
Specific Projects:-$82,817$
Deduction Totals -$82,817$
Total GF Expenditures 197,973$
Minus Deductions 82,817$
MOE Base Year 115,156$
State Reason Why Project Expenditure Should Be Deducted from MOE
0
Measure I 2010-2040 Maintenance of Effort Base Year Calculation
Based on Fiscal Year 2008/2009 Construction and Maintenance Expenditures
(Rounded to nearest dollar)
Funding Breakdown
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3326
RESOLUTION NO. 2016 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
STATE OF CALIFORNIA, ADOPTING THE MEASURE I 2010-2040
MAINTENANCE OF EFFORT BASE YEAR LEVEL
WHEREAS, San Bernardino County voters approved passage of Measure I in
November 2004, authorizing the San Bernardino County Transportation Authority
(Authority) to impose a one-half of one percent retail transactions and use tax
applicable in the incorporated and unincorporated area of the County of San
Bernardino; and
WHEREAS, revenue from the tax can only be used for transportation improvement
and traffic management programs authorized in the Expenditure Plans set forth in
Ordinance No. 04-01 of the Authority; and
WHEREAS, the Local Streets Program is a Measure I program that provides funds
through a pass-through mechanism directly to local jurisdictions for expenditure on
street and road construction, repair, maintenance and other eligible local
transportation priorities; and
WHEREAS, in accordance with Ordinance No. 04-01 of the San Bernardino
County Transportation Authority and Authority Measure I 2010-2040 Strategic Plan
(Strategic Plan) Policy VLS-22, Local Street Program funds shall not be used to
supplant existing local discretionary funds being used for street and highway
purposes; and
WHEREAS, the Strategic Plan requires each local jurisdiction to adopt a
Maintenance of Effort base year level that is equivalent to the discretionary
General Fund expenditures for transportation-related construction and
maintenance activities in Fiscal Year 2008/2009, with some allowances for
exceptions, to be approved by the Authority; and
WHEREAS, Authority will monitor local jurisdiction annual use of discretionary
General Fund for transportation-related construction and maintenance activities
relative to the Maintenance of Effort base year level through 2040 through the
annual audit process; and
WHEREAS, failure to meet the Maintenance of Effort base year level requirements
can result in temporary to permanent withholding of Measure I Local Street
Program funds.
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3326
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand
Terrace, State of California, that the Measure I 2010-2040 Maintenance of Effort
Base Year Level of $115,156 is hereby adopted.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 10th day of May, 2016.
________________________________
Mayor of the City of Grand Terrace
and of the City Council thereof
ATTEST:
________________________________
City Clerk of the City of Grand Terrace
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AGENDA REPORT
MEETING DATE: May 10, 2016 Council Item
TITLE: Traffic and Parking Related Issues on Westwood Street,
Westwood Lane, and Palm Ave
PRESENTED BY: Yanni Demitri, Public Works Director
RECOMMENDATION: 1. Apply red curbing on existing no parking areas on
Westwood Street, Westwood Lane, and refresh existing
legal red curbs on Palm Ave.
2. Implement restricted parking by permit only on
Westwood Street and Westwood Lane between the hours of
7:30 PM - 6:00 AM.
3. Adopt a resolution designating red curbs in the areas
of Westwood Street, Westwood Lane, and Palm Ave as
“Tow Away” zones in compliance with Section 22651 of the
California Motor Vehicle Code.
4. Direct staff to return within 60 days with a franchise
agreement for tow services for the exclusive removal of
vehicles parked in the City’s “Tow-Away” zones.
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" to ensure that our residents
continue to enjoy an outstanding quality of life.
BACKGROUND:
City Staff and the City Council have been advised by a number of residents of traffic,
access, noise, trespassing and littering issues along Westwood Street, Westwood Lane,
and Palm Avenue. While some visitors are accessing the Blue Mountain, others are
taking advantage of the quite, secluded and dimly lit areas. Grand Terrace residents
and non-residents started flocking to Westwood Street after the access point to the Blue
Mountain was gated on Palm and Honey Hill Dr. because of an escalation of illegal
dumping to that site.
DISCUSSION:
Westwood Street dead ends at the base of Blue Mountain and has become an unofficial
trailhead to Blue Mountain for various purposes (hiking, biking, etc.), and Westwood
Lane is a cul-de-sac street. These two streets are substandard in width. The City’s
standard is for a travel way of 36 feet, curb to curb, but neither of these streets meets
that minimum width. Street parking is currently allowed on only one side of each street.
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Residents along these streets are experiencing a number of undesirable conditions due
to public access of Blue Mountain. Not all persons parking along the roadways are
considerate or courteous. Some will litter along the roadways and some trespass onto
private properties. In the early morning hours, residents are awakened by noise from
car motors, the slamming of car doors and people talking loudly. Occasionally, cars
parked along these streets block access to mailboxes and the mail carrier does not
deliver if the mail vehicle cannot drive up to the mailboxes.
To address residents concerns about people parking on Westwood late at night and
early in the morning, staff is recommending a permit parking program be implemented
on Westwood Street and Westwood Lane. The program would only allow permitted
parking on the opposite side of the red curb between the hours of 7:30 p.m. to 6:00 a.m.
Two permits will be issued to each property and three additional permits for guests.
Vehicles can continue to park without a permit after 6:00 a.m. but no later than 7:30
p.m. Staff recommends an annual fee of $30.00 per residence..
Palm Avenue is a long cul-de-sac street that increases in elevation as it travels
eastward. Towards the end of the cul-de-sac, there is a steep downhill grade on the
north side of the street. The end of Palm Avenue is very dark and very secluded, which
is attractive for persons looking for secluded areas to park.
In addition to the potential for littering, and questionable activities, there is also a
possible safety concern because of the steep downhill grade. The area was legally red
curbed many years ago and staff will refresh the curb and enforce it as a ‘Tow Away” if
Council approves staff’s recommendations.
Staff will also be placing signs pertaining to littering prohibitions on Westwood and
Palm. In addition we recommend paint pavement markings with the speed limit in 300
feet intervals on Palm Ave in the downhill direction to prompt motorists to adhere to the
posted speed limit. We will continue our partnership with the Sheriff to patrol these
areas and enforce all existing and new restriction. Once the signage and curb painting
our in place residents will be informed of the new improvements and given appropriate
contact numbers to law enforcement and towing Company.
FISCAL IMPACT:
An appropriation from the Gas Tax Fund in the amount of $5,000 is needed for new
signs, red curb, pavement markings, and notices to residents.
Fund No. Fund Title Description Amount
16 Gas Tax Fund Estimated Fund Balance $291,602.00
16 Gas Tax Fund Appropriation for Van Buren ($5,000.00)
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Traffic Calming Project
Revised Fund Balance $286,602.00
ATTACHMENTS:
CC Resolution_limiting parking - palm ave (DOCX)
CC Resolution_limiting parking (DOCX)
CC Resolution_Westwood Street No Parking (DOCX)
APPROVALS:
Yanni Demitri Completed 05/05/2016 10:02 AM
Finance Completed 05/05/2016 1:58 PM
City Attorney Completed 05/05/2016 2:46 PM
Public Works Completed 05/05/2016 2:47 PM
City Manager Completed 05/05/2016 5:17 PM
City Council Pending 05/10/2016 6:00 PM
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RESOLUTION 2016 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ESTABLISHING A LIMITED PARKING ZONE
AND A NO PARKING ZONE ON PALM AVENUE
WHEREAS, Section 22507 of the California Vehicle Code permits local agencies
to restrict, by resolution, the parking or standing of vehicles on certain streets;
WHEREAS, Section 10.04.310 of the Grand Terrace Municipal Code authorizes
the City Council, on the basis of a traffic engineering investigation, to prohibit or the
stopping, standing or parking of vehicles on certain highway at all or certain hours of the
day; and
WHEREAS, the City Traffic Engineer conducted such traffic engineering
investigation.
NOW THEREFORE, BE IT RESOLVED THAT CITY COUNCIL OF THE CITY OF
GRAND TERRACE DOES RESOLVE, DETERMINE, FIND AND ORDER AS
FOLLOWS:
Section 1. The City Council finds that all of the above recitals are true and
correct and are incorporated herein by reference.
Section 2. That the parking, stopping, or standing of vehicles on Palm Avenue
north side, from Honey Hill Drive to 23172 Palm Ave, is restricted between the hours of
7:30 PM to 6:00 AM, except as allowed by permit parking for residents and their guests.
Elsewhere on Palm Ave between Honey Hill Drive and terminus is a “Tow Away” zone.
Section 3. The City Council directs the City Manager to place the appropriate
signs and/or street markings giving adequate notice thereof.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 10th day of May, 2016.
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AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
__________________________ __________________________
Pat Jacquez-Nares Darcy McNaboe
City Clerk Mayor
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I, PAT JACQUEZ-NARES, City Clerk of the City of Grand Terrace, do hereby certify that
the foregoing Resolution was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 10th day of May, 2016 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Pat Jacques-Nares
City Clerk
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RESOLUTION 2016 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ESTABLISHING A LIMITED PARKING ZONE
ON THE NORTH SIDE OF WESTWOOD STREET AND THE WEST
SIDE OF WESTWOOD LANE
WHEREAS, Section 22507 of the California Vehicle Code permits local agencies
to restrict, by resolution, the parking or standing of vehicles on certain streets;
WHEREAS, Section 10.04.310 of the Grand Terrace Municipal Code authorizes
the City Council, on the basis of a traffic engineering investigation, to prohibit or the
stopping, standing or parking of vehicles on certain highway at all or certain hours of the
day; and
WHEREAS, the City Traffic Engineer conducted such traffic engineering
investigation.
NOW THEREFORE, BE IT RESOLVED THAT CITY COUNCIL OF THE CITY OF
GRAND TERRACE DOES RESOLVE, DETERMINE, FIND AND ORDER AS
FOLLOWS:
Section 1. The City Council finds that all of the above recitals are true and
correct and are incorporated herein by reference.
Section 2. That the parking, stopping, or standing of vehicles on the north side
of Westwood Street, from Honey Hill Drive to its easterly terminus, is restricted between
the hours of 7:30 pm to 6:00 am, except as allowed by permit parking for residents and
their guests.
Section 3. That the parking, stopping, or standing of vehicles on the west side
of Westwood Lane, from Westwood Street to cul-de-sac, is restricted between the hours
of 7:30 PM to 6:00 AM, except as allowed by permit parking, for residents and their
guests.
Section 4. The City Council directs the City Manager to place the appropriate
signs and/or street markings giving adequate notice thereof.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 10th day of May, 2016.
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AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
__________________________ __________________________
Pat Jacquez-Nares Darcy McNaboe
City Clerk Mayor
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I, PAT JACQUEZ-NARES, City Clerk of the City of Grand Terrace, do hereby certify that
the foregoing Resolution was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 10th day of May, 2016 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Pat Jacques-Nares
City Clerk
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RESOLUTION 2016 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ESTABLISHING A NO PARKING ZONE ON
THE SOUTH SIDE OF WESTWOOD STREET AND THE EAST SIDE OF
WESTWOOD LANE AND THE ENTIRE CUL-DE-SAC
WHEREAS, Section 22507 of the California Vehicle Code permits local agencies
to restrict, by resolution, the parking or standing of vehicles on certain streets;
WHEREAS, Section 10.04.310 of the Grand Terrace Municipal Code authorizes
the City Council, on the basis of a traffic engineering investigation, to prohibit or the
stopping, standing or parking of vehicles on certain highway at all or certain hours of the
day; and
WHEREAS, the City Traffic Engineer conducted such traffic engineering
investigation.
NOW THEREFORE, BE IT RESOLVED THAT CITY COUNCIL OF THE CITY OF
GRAND TERRACE DOES RESOLVE, DETERMINE, FIND AND ORDER AS
FOLLOWS:
Section 1. The City Council finds that all of the above recitals are true and
correct and are incorporated herein by reference.
Section 2. That the parking, stopping, or standing of vehicles on the south side
of Westwood Street, from its intersection at Honey Hill Drive to its easterly terminus, is
prohibited.
Section 3. That the parking, stopping, or standing of vehicles on the east side
of Westwood Lane, from its intersection at Westwood Street to its terminus as well as
the entire cul-de-sac, is prohibited.
Section 4. The City Council directs the City Manager to place the appropriate
signs and/or street markings giving adequate notice thereof.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 10th day of May, 2016.
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AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
__________________________ __________________________
Pat Jacquez-Nares Darcy McNaboe
City Clerk Mayor
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I, PAT JACQUEZ-NARES, City Clerk of the City of Grand Terrace, do hereby certify that
the foregoing Resolution was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 10th day of May, 2016 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Pat Jacques-Nares
City Clerk
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AGENDA REPORT
MEETING DATE: May 10, 2016 Council Item
TITLE: Award of May 2016 Community Benefit Funds
PRESENTED BY: Cynthia Fortune, Finance Director
RECOMMENDATION: 1. Approve the award of $2,000 from the City’s
Community Benefits Fund to the Foundation of Grand
Terrace to help cover the cost of this year’s Grand Terrace
Community Day; and
2. Approve the award of $2,000 from the City’s
Community Benefits Fund to the Friends of the Grand
Terrace Library to help cover the costs of the Grand Terrace
Branch Library’s Summer Reading program.
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of
revenue receipts and expenditure disbursements against approved budget
appropriations; and
Goal #4 – Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
On June 23, 2015, City Council approved the use of $25,000 from the City’s General
Fund Reserve Balance, to establish a Community Benefits Fund (CBF). The Community
Benefits Fund’s purpose is to provide funding for local youth programs, community
events, community fee waivers, and be used as an economic development tool for small
business development in the City.
On August 11, 2015, City Council approved the CBF Program Guidelines, Application
and authorized the City Manager to implement the program.
The City Council has approved 8 grants to date:
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No. Account Title Approved
Amount
1. Foundation of Grand Terrace $350
2. Terrace View Elementary PTA 1,000
3. Friends of the Grand Terrace
Branch Library 1,750
4. Grand Terrace Little League 2,000
5. Grand Terrace Community
Basketball (original award: $1,260) 1,136
6. The REC Center 2,000
7. The REC Center 310
8. Grand Terrace Youth Football &
Cheer 2,000
TOTAL $10,546
DISCUSSION:
The City has received two new applications from the following organizations:
1. The Foundation of Grand Terrace; and
2. Friends of the Grand Terrace Library.
THE FOUNDATION OF GRAND TERRACE
The Foundation of Grand Terrace is dedicated to strengthening the community of Grand
Terrace by working closely with its community members, neighbors, service
organizations and civic leaders to undertake projects that provide cultural enhancement,
community beautification, community services, education, land conservancy, youth
development and other projects that enhance the quality of life in Grand Terrace.
Below summarizes the application submitted by the Foundation of Grand Terrace:
Project Title: The Grand Terrace Community Day
Project Activity: Public event for the entire community consisting
of entertainment and education for those
attending.
Public Purpose: The theme of this year’s Community day is:
“Ready, Set, Safe!” This event will promote
safety and help bring the community together as
a whole.
Amount Requested: $2,000.00
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Utilization of Funds: Funds will be used towards the rental of staging
equipment and a sound system for
entertainment and demonstrations. Funds will
also be used for a tent or canopy to provide
shade for a “kid’s zone.”
As noted in the background, City Council has previously approved a $350 grant from
the Community Benefits Fund to the Foundation of Grand Terrace in September for
funding towards the GT Community Clean-Up Day.
FRIENDS OF THE GRAND TERRACE BRANCH LIBRARY
The Friends of the Grand Terrace Branch Library support the Grand Terrace Branch
Library in its programs and activities through the holding of fund raising events such as
book sales and sponsoring and/or staffing library events.
The Friends share a love of books and learning, value the Grand Terrace Library as a
place of knowledge and inspiration, and cherish the library as a vital community
resource. In addition, the Friends strive to enhance the programs, services and
materials through public awareness and cultural programs. The request submitted by
the Friends is geared towards Library’s pre-school programs.
Previously in November, the Friends of the Grand Terrace Library applied for and
received Community Benefit Funds in the amount of $1,750.00 in order to reimburse
them for supplies bought for the Grand Terrace Branch Library’s Preschool Maker
Space.
Below summarizes the application submitted by the league:
Project Title: Summer Reading Program
Project Activity: The Summer Reading Program provides a fun
filled environment in which children a can
experience through reading. Activities include
reading, crafts, and education based
performances.
Public Purpose: To strengthen reading and comprehension
skills of participating youth and encourage
reading as a lifelong habit.
Amount Requested: $2,000.00
Utilization of Funds: Funds will be used for books, performers,
Summer Reading Program promotions and
reading incentives.
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RECOMMENDATION:
After staff reviewed the application, it is recommended that City Council:
1. Approve the award of $2,000.00 of the City’s Community Benefits Fund to the
Foundation of Grand Terrace; and
2. Approve the award of $2,000.00 of the City’s Community Benefits Fund to the
Friends of the Library.
Upon City Council approval, the applicants will comply with the following, if they have
not already done so:
1. Issue the City of Grand Terrace an invoice for the grant amount;
2. Complete a W-9 form for reporting purposes;
3. Submit receipts within 30 days of the event/activity showing that the funds
provided were used for their original intent.
Attached are the submitted applications from the Foundation of Grand Terrace and the
Friends of the Library.
FISCAL IMPACT:
Funds in the amount of $25,000 have been approved for the program and established in
the Community Benefits Fund (Fund 61). If approved, the table below will show the
balances of each category remaining in the fund:
Fund
No.
Account
No. Account Title
Balance
as of
February2016
Proposed
Grant
Awards
Balance
61 461-100 Youth Programs $2,114 ($2,000) $114
61 461-200 Art, Business &
Service Org. 2,340 0 2,340
61 461-300 Community Waiver
Requests 5,000 ($2,000) 3,000
61 461-400 Other Community
Grants 5,000 0 5,000
TOTAL $14,454 ($4,000) $10,454
ATTACHMENTS:
CBF 2015-16-009 - Foundation of GT (PDF)
CBF 2015-16-010 -Library Summer Reading Program (PDF)
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APPROVALS:
Cynthia Fortune Completed 05/03/2016 9:07 PM
Finance Completed 05/03/2016 9:07 PM
City Attorney Completed 05/04/2016 12:39 PM
City Manager Completed 05/05/2016 1:04 PM
City Council Pending 05/10/2016 6:00 PM
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Page 1
City of Grand Terrace
Community Benefits Fund (GT-CBF)
Program Guidelines
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Contents
Objectives of the Community Benefits Fund ................................................................................................... 3
Principles ............................................................................................................................................................. 3
Eligibility Criteria ................................................................................................................................................ 3
Community Benefits Fund Outcomes .............................................................................................................. 3
Dates .................................................................................................................................................................... 4
Funding Levels ................................................................................................................................................... 4
Successful Applications .................................................................................................................................... 4
What will not be Funded .................................................................................................................................... 4
Assessment Process.......................................................................................................................................... 4
Assessment Criteria ........................................................................................................................................... 5
Weighting ............................................................................................................................................................ 5
Alignment to the Community Benefits Fund Outcomes (30 per cent weighting) ..................................... 5
Community Needs (20 per cent weighting) ............................................................................................. 5
Organizational Capacity (20 per cent weighting) ..................................................................................... 5
Access and Equity (15 per cent weighting) ............................................................................................. 5
Budget (15 per cent weighting) ................................................................................................................ 5
Other Factors that influence the final decisions for funding include: .......................................................... 5
Additional Assessment notes for Capital Works applications: ................... Error! Bookmark not defined.
Essential Attachments for all Applications...................................................................................................... 6
Lobbying .............................................................................................................................................................. 6
Grant Terms and Conditions ............................................................................................................................. 6
Completing and Submitting your Application ................................................................................................. 6
Additional Information ....................................................................................................................................... 7
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The City of Grand Terrace is a dynamic and vibrant place, has a residential population of around 13,000 (as of 2015) a number of community organizations, all striving to make Grand Terrace a great place to be.
The Community Benefits Fund program is delivered by the City of Grand Terrace City Council to support and
empower people and communities to become engaged, to connect and to take local action. Objectives of the Community Benefits Fund
• build relationships and allow the City of Grand Terrace to partner with community to support shared outcomes;
• provide the opportunity for community to identify and respond to local issues, concerns and priorities that link with our priorities;
• build community capacity and empower the community to take an active role in improving their quality of
life; and
• foster community involvement and participation.
Principles The City of Grand Terrace’s approach to working with the community is underpinned by community strengthening
principles. These guide how we work with community and the projects prioritized for funding. These principles include:
• an asset based approach that builds on the strengths that exist within our community;
• evidence based approach that acknowledges the needs and aspirations of our community;
• access and equity to ensure a socially inclusive community;
• valuing collaborations and partnerships; and
• valuing the social, economic and environmental sustainability of our City.
Eligibility Criteria
To be eligible to apply for a Community Grant with the City of Grand Terrace, applicants must meet the following criteria:
• The grant application must be for the furtherance of a public purpose benefiting the City.
• Organizations must be located within, or offer a project within, the City of Grand Terrace municipality.
• Applications must have a focus on City of Grand Terrace’s local communities.
• Applicants must have no outstanding debts to the City of Grand Terrace.
• Activities must take place by the end of the then current fiscal year, June 30th.
Note that a single project, event, activity or program will only be considered for one City of Grand Terrace grant
program at a time. Community Benefits Fund Outcomes To contribute towards our vision for the City of Grand Terrace, Community Grants are provided to schools and
not-for-profit sports and community organizations to carry out a municipal purpose while improving the people’s quality of life. While the grants aim to improve the quality of life of all people, priority is placed on proposals that
highlight on:
• Youth Programs; and
• Community Events; Applicants are required to outline how the application will contribute to one or more of the outcomes listed below.
• People are healthy:
Relates to people’s physical and mental health and wellbeing
Relates to increasing opportunities for physical activity.
• People are safe:
Relates to people’s perceptions of feeling safe within their community
Relates to people’s knowledge of how to reduce personal injury and harm.
• People are connected and participate:
Relates to people’s connections to their community. Community often relates to geographic
locations but can also relate to family networks, support networks, people with common or shared beliefs, values, friendships, interests and activities.
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Participation relates to people volunteering, participating in civic life, being engaged in decisions and involved in planning, developing and delivering solutions.
• People have knowledge and skills:
Relates to people having the opportunity for lifelong learning and gaining the knowledge and skills required to participate in education, employment and their community.
• People feel they belong:
Relates to people feeling they belong and having the opportunity to freely express and celebrate
who they are, regardless of culture or identity.
Relates to people having an understanding of other people, their culture and identity.
Dates
• Applications must be submitted by 1st of each month for consideration at second council meeting of the
month; and
• Council will fund one application per organization.
Funding Categories The total budget for the 2016 Community Benefits Fund program is approximately $25,000. Grants will be
awarded up to a maximum amount of $2,000 for a project and must be completed during the current fiscal year (June 30). Below lists the funding set aside for each project/activity:
Category Total Budget
Youth Programs $10,000
Art, Business & Service Organizations $5,000
Community Waiver Requests $5,000
Other (ex. economic development enhancements, etc.) $5,000
TOTAL $25,000
Successful Applications
• Successful applicants will be required to sign a letter of agreement that outlines the terms and conditions of funding.
• Successful applicants will be required to provide participation data, and data that demonstrate if the
funded application has achieved City Council’s outcomes.
What will not be Funded
• commercial activities and organizations;
• fundraising activities, competitions, prizes and award exhibitions;
• permanent staff costs;
• organizational core operating costs such as funding for permanent staff members, insurance and utilities, interstate or international travel costs;
• projects that duplicate existing services and programs;
• projects with a sole religious or political purpose;
• activities, projects, programs and events that have already taken place;
• activities, projects, programs and events that have already been funded through other City of Grand Terrace programs or activities, another grant and sponsorship program, or through an existing funding
agreement with the City of Grand Terrace; and
• City of Grand Terrace owned or run activities, projects, programs and events.
Assessment Process After the grants program has closed and we have received your application:
• You will receive an email confirming receipt of your application;
• City staff will review all applications for eligibility. Ineligible applicants will be notified that their application is ineligible;
• City staff will review all eligible applications and make funding recommendations to City Council.
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• The City of Grand Terrace makes the final decision on the outcome of all eligible applications;
• All applicants will receive a letter with the result of their application;
• The list of successful applicants will be published on the City of Grand Terrace’s website approximately a month after all applicants have been notified of the outcome of their application. Assessment Criteria
The Community Grants program is a non-competitive grant process. Applications are assessed against the assessment criteria below. The City of Grand Terrace may receive more funding applications than it can support
and applications will be awarded based on availability of funds and reviewing the sub-committee’s recommendation.
We reserve the right to reject any application that does not meet the eligibility criteria or the assessment criteria.
The City of Grand Terrace also reserves the right to request further information in considering applications.
To give your application the best chance, ensure the information included in the application addresses these criteria.
Weighting
All grant applications must be for a public purpose that benefits the City. Each application will be reviewed with
the following assessment criteria:
Alignment to the Community Benefits Fund Outcomes (30 per cent weighting)
• Are the application’s aims and outcomes clearly identified?
• Does the application support the Community Benefits Fund Outcomes?
• How is the project evaluated – how will they know if the project has achieved the community grants outcomes?
Community Needs (20 per cent weighting)
• Is there a clearly identified and demonstrated local need for this application?
• Does the application and activities identified effectively address this need?
• Has the application appropriately engaged with the local community?
• Have local people, participants, members or service users been involved in identifying this need and have input into the response?
Organizational Capacity (20 per cent weighting)
• Is the application well planned and achievable within the timeframe?
• Is there a clear link between the community need, the community outcomes and the activities that will be delivered?
• Does the application identify appropriate partners that will work with them in a collaborative way?
• Is the scope of the project appropriate?
Access and Equity (15 per cent weighting)
• Does the application address issues of social exclusion or barriers to participation?
• Does the application target children of the community?
• Is the application accessible and inclusive?
Budget (15 per cent weighting)
• Does the budget accurately reflect the scope and scale of the application?
• Have other funding sources been identified?
• Have the resources that are required to deliver the project been clearly identified?
• Is the application financially viable and does it demonstrate sound management?
Other Factors that influence the final decisions for funding include:
• Supporting as many local organisations as possible and providing opportunities for new and emerging
organisations and communities.
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• Other funding provided to organisations by the City of Grand Terrace.
• Supporting a variety of organisations, community outcomes and community target groups.
Essential Attachments for all Applications
• Ideally applicants must provide a certificate of currency for public liability or other relevant insurance.
Alternatively, applicants can provide a risk assessment document identifying risks associated with their application and explaining how these risks will be managed. City Council may determine that the risk
assessment document is inadequate and require appropriate insurance coverage prior to releasing funding.
• If you are applying for capital works or maintenance on a community facility, you must submit at least one
quote.
• To give your application the best chance at being successful, it is recommended that significant single
expenditure items (e.g. single items like computers or items over $1000) include full details within the budget or ideally a quote.
• If quotes are provided by family, friends or committee members, you are required to declare this.
Lobbying
Canvassing or lobbying of City Council Members or City employees in relation to any grants and sponsorship application is prohibited during the application process. No further consideration will be given to an application
submitted by an applicant that canvasses or lobbies a City Council Member or City employee in relation to their application.
Grant Terms and Conditions
If your application is successful, you will be required to:
• Sign a funding agreement or a letter of agreement with the City of Grand Terrace that provides details about the terms and conditions of funding.
• The funding agreement or letter of agreement will outline data collection and reporting requirements specific to your application.
• All applications need to be assigned a grant manager who is the primary contact for the delivery of the
successful project.
• In some instances, you may be required to meet or discuss your project with the City staff, City Council or the City Manager and provide revised information.
• Issue the City of Grand Terrace with an invoice for the grant amount.
• Supply all requested information prior to any funding being released.
• Submit paperwork within the allocated timeframes. Funding is allocated from specific financial year
budgets and if paperwork is not submitted within the allocated timeframe, then funding is forfeited by the funded organization.
• Use the funding allocated for the purposes specified in the application. Grants may not be used for any
purpose other than for which it is granted, without the written permission from the City of Grand Terrace.
• Deliver the project within the allocated budget. The City of Grand Terrace will not be responsible for shortfalls in project budgets if the applicant is unable to meet project costs.
• The City of Grand Terrace must be acknowledged in all promotional materials relating to the successful application, including use of the logo (with City Council prior approval).
• The City Council will be invited to attend any significant launches or events associated with this project.
• Complete the project by the end of the current fiscal year (30 June).
• Provide an acquittal report at the end of the project that includes the data collection requirements agreed to in the funding agreement or letter of agreement. Completing and Submitting your Application
The Grand Terrace Community Benefits Fund (GT-CBF) will accept applications at the first of each month. We can receive written funding requests by email at gtcbhfundingrequests@grandterrace-ca.gov or by fax to
(909) 824-6623. You can also submit your application via postal service or other express delivery courier to Grand Terrace Community Benefits Fund, 22795 Barton Road, Grand Terrace, CA 92313-5295. Questions can be
directed to gtcbhfundingrequests@grandterrace-ca.gov or by phone at (909) 824-6621 extension 6.
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Additional Information
Arts Grants
The arts program category is open to all artists and arts organizations. Grants are available for arts projects or activities, in any art form or practice that takes place in the City of Grand Terrace. The arts program offers anyone
with a great idea and an artistic outcome in the City of Grand Terrace the opportunity to apply for funding. Small Business Grants
Small business grants for start-up, business expansion, export entry, business support services and micro
businesses. Social Enterprise Under the social enterprise grants program, businesses creating or expanding employment and self-employment
opportunities for disadvantaged persons are eligible to apply. Business Events Sponsorship For business events and conferences held in the City of Grand Terrace municipality.
Events Partnership Program
Annual sponsorship for events that enhance Grand Terrace’s events calendar.
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CITY OF GRAND TERRACE
COMMUNITY BENEFITS FUND (GT-CBF)
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grandterrace-ca.gov
GT-CBF FUNDING APPLICATION
PURPOSE
Grand Terrace City Council’s Community Benefits Fund (GT-CBF) provides funding for local
youth programs, community events, community fee waivers, and be used as an economic development tool for small business development in the City.
Projects or activities that achieve one or more of the following criteria may be eligible for funding:
• to increase community identity and participation;
• to increase services benefitting our youth, seniors and the community;
• to build innovative and effective responses to emerging community needs and social
issues; and
• to increase the skills, knowledge and understanding within the community to respond
to community issues and need.
FUNDING CONSIDERATIONS and PROCESS
Grants will be awarded up to a maximum amount of $2,000 for a project and must be completed
during the current fiscal year (June 30). Below lists the funding set aside for each category:
Category Total Budget
Youth Programs $10,000
Art, Business & Service Organizations $5,000
Community Waiver Requests $5,000
Other (ex. economic development enhancements,
etc.) $5,000
TOTAL $25,000
Please refer to the Community Benefits Fund 2016 Guideline for a comprehensive list of projects or activities that will not be considered for funding. All qualified applications will be
submitted to City Council for review and approval. SUBMITTING YOUR APPLICATION
The Grand Terrace Community Benefits Fund (GT-CBF) will accept applications at the first of each month. We can receive written funding requests by email at
gtcbhfundingrequests@grandterrace-ca.gov or by fax to (909) 824-6623. You can also submit
your application via postal service or other express delivery courier to Grand Terrace Community Benefits Fund, 22795 Barton Road, Grand Terrace, CA 92313-5295. Questions can
be directed to gtcbhfundingrequests@grandterrace-ca.gov or by phone at (909) 824-6621
extension 6.
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CITY OF GRAND TERRACE
COMMUNITY BENEFITS FUND (GT-CBF)
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grandterrace-ca.gov
ORGANIZATION INFORMATION
Organization Name:
Organization Mission:
Organization Contact #1: Name: Title:
Mailing Address:
City, State, Zip Code
Phone & E-mail: Phone: E-mail:
Organization Contact #2: Name: Title:
Mailing Address:
City, State, Zip Code
Phone & E-mail: Phone: E-mail:
Have you ever applied for funding through the City’s Community Benefit FUND (CBH) before? ☐ Yes ☐ No
If yes, please list each time you’ve applied, the outcome, whether you were granted funding or
not, the amount your organization originally requested and the amount approved, if any.
Purpose of Prior Funding Requests
(if any)
Request Date Amount Requested
Amount Approved
(if any)
1.
2.
3.
4.
5.
Date of Application:
Requested Amount:
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CITY OF GRAND TERRACE
COMMUNITY BENEFITS FUND (GT-CBF)
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grandterrace-ca.gov
PROJECT INFORMATION
Project/Activity Title:
Project/Activity Description (description of event the
organization is seeking
funding for)
Describe how the
project/activity is for a public purpose and
benefits the residents and
or community of Grand Terrace
Project/Activity Target Population:
☐ Youth ☐ Seniors ☐ Women ☐ Low-
Income
☐ Businesses ☐ Disabled
Persons
☐ Yes ☐ Entire
Community
Project/Activity Date:
Location of
Project/Activity:
Detailed description of
how the funds will be
utilized.
Negative Impact should funding not be approved:
Submit completed application to: City of Grand Terrace City Manager’s Office
22795 Barton Road Grand Terrace, CA 92313-5295
Attn: G. Harold Duffey
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B
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f
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F
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8.b
Packet Pg. 167
At
t
a
c
h
m
e
n
t
:
C
B
F
2
0
1
5
-
1
6
-
0
1
0
-
L
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b
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a
r
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1
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7
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2
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1
6
A
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C
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B
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F
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)
8.b
Packet Pg. 168
At
t
a
c
h
m
e
n
t
:
C
B
F
2
0
1
5
-
1
6
-
0
1
0
-
L
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b
r
a
r
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S
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8.b
Packet Pg. 169
At
t
a
c
h
m
e
n
t
:
C
B
F
2
0
1
5
-
1
6
-
0
1
0
-
L
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b
r
a
r
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S
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8.b
Packet Pg. 170
At
t
a
c
h
m
e
n
t
:
C
B
F
2
0
1
5
-
1
6
-
0
1
0
-
L
i
b
r
a
r
y
S
u
m
m
e
r
R
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g
P
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1
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)