06/14/2016CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● JUNE 14, 2016
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If
you require special assistance to participate in this meeting, please call the City Clerk’s
office at (909) 824-6621 at least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a Request
to Speak Form available at the entrance and present it to the City Clerk. Speakers will
be called upon by the Mayor at the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this
agenda will be made available for public inspection in the City Clerk’s office at City Hall
located at 22795 Barton Road during normal business hours. In addition, such
documents will be posted on the City’s website at www.grandterrace-ca.gov
<http://www.grandterrace-ca.gov>
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community
Redevelopment Agency
Invocation
Pledge of Allegiance
ROLL CALL
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Sylvia Robles
Council Member Jackie Mitchell
Council Member Doug Wilson
Council Member Bill Hussey
A. SPECIAL PRESENTATIONS – NONE
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
Agenda Grand Terrace City Council June 14, 2016
City of Grand Terrace Page 2
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 05/10/2016
DEPARTMENT: CITY CLERK
3. Approval of Minutes – Regular Meeting – 05/24/2016
DEPARTMENT: CITY CLERK
4. Approval of Check Register No. 05312016 in the Amount of $404,279.40
RECOMMENDATION:
Approve Check Register No. 05312016 in the amount $404,279.40, as submitted, which
includes the Check Register Account Index for Fiscal Year 2015-16.
DEPARTMENT: FINANCE
5. Notice of Completion for Construction of ADA Access Improvements to City Hall
RECOMMENDATION:
Direct Staff to file a Notice of Completion for the City Hall ADA Door Project
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
6. Advertisement for Planning Commission Appointments
RECOMMENDATION:
Direct the City Clerk to advertise for appointments to the Planning Commission, accept
applications and schedule interviews.
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
7. Award of Contract to MediaStar-SG for replacement/upgrade to the audio system and
wiring in the Council Chambers
RECOMMENDATION:
1. Award the purchase and installation of the audio system replacement/upgrade and
the replacement of the wiring in the Grand Terrace City Hall Council Chambers to
MediaStar-SG; and
2. Authorize the City Manager to execute the purchase order and should the need
arise, to increase the purchase order, not to exceed the contingency amount should
a change order be necessary during the installation of the project.
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council June 14, 2016
City of Grand Terrace Page 3
C. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
D. CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Doug Wilson
Council Member Jackie Mitchell
Mayor Pro Tem Sylvia Robles
Mayor Darcy McNaboe
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS
8. Engineer's Report for 2016-2017 Landscape & Lighting Assessment District 89-1
RECOMMENDATION:
Adopt a RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S
"REPORT" FOR THE ANNUAL LEVY OF PROPOSED INCREASED ASSESSMENTS
FOR THE FISCAL YEAR 2016 - 2017 IN A DISTRICT WITHIN SAID CITY
DEPARTMENT: COMMUNITY DEVELOPMENT
G. NEW BUSINESS
9. Fourth of July Enforcement Strategy
RECOMMENDATION:
Receive and File Report.
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
Agenda Grand Terrace City Council June 14, 2016
City of Grand Terrace Page 4
10. Introduction to the Proposed Rate for the FY2016-17 Child Care Services Department
RECOMMENDATION:
1. Receive and file the proposed rates for the FY2016-17 Child Care Services
Department;
2. Begin deliberations on the FY2016-17 Child Care proposed rates;
3. Provide direction on the FY2016-17 Child Care Services rate adjustments and
instruct staff to return on June 18, 2016 for adoption of the FY2016-17 rates.
DEPARTMENT: CHILD CARE SERVICES
11. Introduction of Proposed Budget for Fiscal Year 2016-17
RECOMMENDATION:
1. Receive and file the Proposed Budget for Fiscal Year 2016-17;
2. Begin budget deliberations on the Proposed Budget for Fiscal Year 2016-17; and
3. Provide direction on Fiscal Year 2015-16 budget requests/adjustments.
DEPARTMENT: FINANCE
H. CITY MANAGER COMMUNICATIONS
RECESS TO CLOSED SESSION
I. CLOSED SESSION
12. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government
Code Section 54956.8
Property: APN Nos. 1167-151-22; 1167-151-74; 1167-151-71, and
1167-151-68
City negotiator: G. Harold Duffey, City Manager
Negotiating parties: Lewis Group
Under negotiation: Price and Terms of Payment
13. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government
Code Section 54956.8
Property: APN Nos. 1167-151-22; 1167-151-74; 1167-151-71, and
1167-151-68
City negotiator: G. Harold Duffey, City Manager
Negotiating parties: Lewis Group and Dr. Terry McDuffee
Under negotiation: Price and Terms of Payment
Agenda Grand Terrace City Council June 14, 2016
City of Grand Terrace Page 5
14. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government
Code Section 54956.8
Property: 22273 Barton Rd, Grand Terrace, CA 92313
APN No. 1167-231-02
City negotiator: G. Harold Duffey, City Manager
Negotiating parties: Ms. Stringfield
Under negotiation: Price and Terms of Payment
15. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of
Section 54956.9: One potential case.
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, May 10, 2016 at 6:00
p.m.
Agenda item requests must be submitted in writing to the City Clerk’s office no later
than 14 calendar days preceding the meeting.
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● MAY 10, 2016
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Invocation was given by Fr. Lesko, San Bernardino County Sheriff's Department.
Pledge of Allegiance led by City Clerk Jacquez-Nares.
ROLL CALL
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Sylvia Robles Mayor Pro Tem Absent
Jackie Mitchell Council Member Present
Doug Wilson Council Member Present
Bill Hussey Council Member Present
G. Harold Duffey City Manager Present
Pat Jacquez-Nares City Clerk Present
Richard Adams City Attorney Present
Linda Phillips Child Care Present
Yanni Demitri Public Works Director Present
Sandra Molina Planning & Development Services Director Present
Cynthia Fortune Finance Director Present
Doug Wolfe Lieutenant Present
A. SPECIAL PRESENTATIONS – NONE
THIS ITEM WAS TAKEN OUT OF ORDER
F. UNFINISHED BUSINESS
4. Zoning Code Amendment 15-01 Establishing a New Chapter 18.80 Signs
Mayor McNaboe announced that Agenda Item #4 would be continued to the May 24,
2016 Council Meeting.
CONTINUE TO THE MAY 24, 2016 COUNCIL MEETING.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Bill Hussey, Council Member
AYES: Darcy McNaboe, Jackie Mitchell, Doug Wilson, Bill Hussey
ABSENT: Sylvia Robles
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 2
B. CONSENT CALENDAR
APPROVED ALL CONSENT CALENDAR ITEMS
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Bill Hussey, Council Member
AYES: Darcy McNaboe, Jackie Mitchell, Doug Wilson, Bill Hussey
ABSENT: Sylvia Robles
1. Waive Full Reading of Ordinances on Agenda
WAIVED FULL READING OF ALL ORDINANCES ON THE AGENDA
2. Monthly Financial Report for March 2016
RECEIVED AND FILED THE MONTHLY FINANCIAL REPORT FOR THE PERIOD
ENDING MARCH 31, 2016.
3. Interstate 215 Barton Road Cooperative Utility Agreement with the San Bernardino
County Transportation Commission and the City of Colton
1. APPROVE COOPERATIVE UTILITY AGREEMENT NO. 23787 BETWEEN THE
CITY OF GRAND TERRACE, CITY OF COLTON UTILITY AUTHORITY, AND THE
SAN BERNARDINO TRANSPORTATION COMMISSION FOR THE INTERSTATE
215 BARTON ROAD INTERCHANGE PROJECT; AND
2. AUTHORIZED THE CITY MANAGER TO EXECUTE THE AGREEMENT NO. 2016-
18.
C. PUBLIC COMMENT
Anthony Cortez, President of the Chamber of Commerce, announced their business of
the month was Bella Tresse Hair Salon. He also reminded everyone that the Business
Expo was scheduled with Grand Terrace Community Days on June 4, 2016. If anyone
was interested in getting a booth contact the Chamber.
D. CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Hussey provided a written summary of his report as follows:
• Good Evening everyone thank you for coming out tonight.
• I have a couple of comments on the SCAG meeting in which I attended last week
but before I do I would just like to pass out a couple of trinkets to my colleagues. I
don't think you will need a 700 forms for these.
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 3
• Mayor since you are a Lions Member and the head of this City Government I got you
this stress Lion.
• Mayor Pro Tem since you often use an I-Pad and you might need extra storage I got
you this flash drive.
• Council Member Mitchell, I got you a new pen since you are always writing notes
and you might be running out of ink with your old one. Plus it has a scroll you and
pull out and read how to help with clean air.
• Council Member Wilson, I got you this hard hat. It might not fit but since you teach a
construction class it might help to squeeze the hat for a little relief.
• City Manager Duffey, I got you some information about LED street lights. Plus the
money we save we can put street lights on all of the streets in GT. That would be a
big plus.
• For the residents of GT I picked up some information that I will give to the City to
post on saving your citrus trees from pests. I know most residents have those trees
on their property.
• For the City Attorney, the last meeting I gave you a question about the California
Voters Rights Act. This time I am going to ask you about CEQA which means
California Environmental Quality Act. This is for development rules.
• Now to move on about my SCAG meeting. The meaning of SCAG is Southern
California Association of Governments.
• On SCAG the City of Grand Terrace, Colton, Loma Linda, Redlands, and Yucaipa
are under Regional Council District 6. Our representative for this area is Councilman
Frank Navarro from Colton. This is a two year term seat. And he is doing a great job.
This is his second term.
• I was there as a representative and voting delegate for our City on the General
Assembly vote. We had 5 Agendas to vote on.
• Agenda 1 Passed: Approval of Minutes for May 7, 2015
• Agenda 2 Passed: Approval for FY 2016-17 budget of $3,455,893.00
• Agenda 3 Passed: Approval of working with First Responder Network authority
(FirstNet) to develop a Nationwide Public Safety Broadband Network.
• Agenda 4 Passed: Approval of By Laws for SCAG
• Agenda 5 Passed: Vote on and Approval for new incoming President and Vice
Presidents for SCAG.
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 4
• SCAG President : Michele Martinez, Santa Ana, District 16
• SCAG First V. P: Margaret E. Finley, Durate, District 35
·
• SCAG Second V. P: Alan Wapner, Ontario, SANBAG THOSE WERE OUR
AGENDAS
• Moving on I attended two sessions on topics I felt were important to GT.
The First Topic was (Trending to Transformation-The Future won't wait)
• The "Silver Tsunami" is upon us. Every month, more than a quarter million
Americans turn 65and about 10,000 of them retire each day. Baby Boomers are
rapidly transitioning to the "GO-GO" phase, leaving the work force and productivity in
the hands of the Millennials. As Baby Boomers move on, they also move forward,
looking for smaller homes, walkable neighborhoods and closer proximity to family
and friends. However, recent evidence shows more Millennials are staying put,
buying fewer cars and preferring to rent rather than own. These changes couples
with technology advances are shaping how we live, work and play. Even our
communities are being planned and constructed differently to respond to the
demands of the 21st century lifestyle.
• Here are some of the discussions on this subject.
1. Most Boomers start New Careers after they turn 50 plus. Either a new job for a
second career or volunteer on numerous events and charitable functions. So that
make Boomers what to stay in the game and 80% never retire.
2. Millennials want affordable housing; they don't really care about big homes with big
lawns. Thy have no economic power because they don't own a home or cars. They
don't mind mass transportation or walking to nearby shopping centers. They rather
order everything on line even groceries.
• Question was asked, How do you move "Old Timers" to change their 1950 mentally
and transitions their communities towards the future besides voting them out?
• Answer Community Congress ask communities leaders what they want.
• Here in GT we do that and always maintain a line of communication with everyone.
The Second Session Topic was (Southern California Affordable & Livable)
• Affordability in Southern California has become an increasingly elusive goal. While
we've recovered the jobs lost during the Great Recession, stagnant wages and sky-
high home prices are impacting what people can buy, where they live and work.
California's long-term economic growth prospects rely on our ability to stabilize the
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 5
term economic growth prospects rely on our ability to stabilize the region's jobs-
housing balance. What can be done to get enough homes built close to jobs and
transit and make housing in California more affordable? How can we attract and
grow jobs that will provide livable wages for residents?
• You Know One Hour Class is not going to solve this problem. This problem has
been going on for years but here are a couple of things that were brought up.
• Orange County is facing a crises and is trying to become more affordable and
assessable to the younger Adults. Only older residents are living there and it hurts
there tax revenue and service sector and sales tax base because residents are
buying less and living or purchase their home when they were cheaper.
• California Populations from 2005 thru 2015 has grown to 32 million people but in that
time frame only 1.1million permits to build homes or apartments or townhomes were
issued. Do the math. Not that many homes so yes prices are up on supply and
demand. Which we already knew that.
• Rent in this state on average is $2000.00 a month so this makes most people house
poor or resident poor and they rely on government programs just to buy food
because over 50% of their paycheck goes toward housing.
• Most cities focus on retail development instead of housing. This is can of a catch 22.
Millennials want affordable housing but also want easy and walkable access to
shopping centers.
• So the answer that the panel came up with is.
• Compact development for affordable housing. Smaller Lots.
• Change Fiscal rules to help make housing more affordable.
• Build more homes to make supply and demand more affordable and this returns
generates more property tax dollars for the community.
• For Job creations. For every home build it creates 1 ½ jobs.
Here are a couple other things that were discussed during the SCAG.
• Recession is believed to be coming to Calif soon. We are overdue because not that
many IPO or new jobs creations and industry and manufacturing are leaving the
state.
• You know 2/3 of the state budget is based on state income tax it receives for tax
payers. So if jobs are leaving this state the budget will be hit hard.
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 6
• Most retirees leave this state and set up a new place of residency in other states
where there is no income tax. The biggest state that is benefiting for this is Nevada.
One main reason because most of all law makers retire from Sacramento and move
to Reno to save on taxes. The same politicians who voted to raise taxes are leaving
the state. Speaking of raise in Taxes the Cap and Trade is raising excise tax on all
fuel and diesel will be going up 5.62% .
• All I can do is shake my head and you .know it up to us voters to make it right and
vote in the right persons for office and the people we vote in we make accountable
for their actions and not to waste this state away.
That sums up my SCAG comments and highlight Topics. I just had some residents and
volunteers concern I hope the city can look at.
• Pico Park AKA Veterans Freedom Park. Residents voice concern of young kids from
the High School jumping the fence while school is in session and going to the park to
hang out and destroying fields and backstops. Also smoking Marijuana in the park
and also young adults smoking Marijuana in the restroom during baseball games
and smoking cigarettes all over the park. Also adults been caught doing lewd acts in
the restroom during baseball games. And one other complaint is people letting their
dog run free without a leash and the dog doing its business all over the park and no
one picking it up. So I think we need some new signs stating the ordinance and we
need to make a presence with code or law enforcement to make our parks safe and
enjoyable for all residents and to have violations taken care of appropriately.
• Another resident call me and said the apartment .complex she is living at is
becoming run down and the manager does not care and people are leaving this city
because of it and finding a better place to live. I don't know about this but I assume
we have some responsibility to look into this with code enforcement. They are
running a business and they should make sure their clients have a safe and well
maintain place to live if the clients are paying for this service. Does code
enforcement have certain routes or does it make a daily drive around out City?
Well I talked long enough. I think I am good for the rest of the year. Thank You and God
Bless.
Council Member Doug Wilson
Council Member Wilson stated that he received a phone call from Mr. Dennis Kidd to
help him kick off the Highgrove Days. This was a good event and congratulated the
event planner. He also encouraged everyone to attend. Council Member Wilson
thanked everyone who attended the meeting.
Council Member Jackie Mitchell
Council Member Mitchelll thanked everyone in attendance and Council Member Hussey
for attending the SCAG meeting. She requested that staff provide an update on the
construction on Pico.
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 7
Mayor Pro Tem Sylvia Robles
Mayor Pro Robles was not in attendance at this meeting.
Mayor Darcy McNaboe
Mayor McNaboe provided a written summary of her report as follows:
1. City Selection Committee
The City Selection Committee meeting to elect a mayor or council member to serve as a
primary member on the San Bernardino County Local Agency Formation Commission
(LAFCO) was held on May 4,2016. City of Rancho Cucamonga Council Member Diane
Williams was re-elected by a majority vote of the 24 member cities as LAFCO Primary
Member. Rancho Cucamonga Council Member Diane Williams was re-elected as the
LAFCO Primary Member for a term to expire in May 2020
2. SANBAG - Board Meeting 5/4/16
Consent Calendar- Administrative Matters
• February and March 2016 Procurement Report Receive the February and March
2016 Procurement Report.
• Measure I Revenue Receive report on Measure I receipts for Measure I 2010-
2040
• Insurance Premium Update A. Approve the Fiscal Year 2016/2017
recommended renewal, coverage amounts and not-to-exceed premiums for the
general liability, excess liability, public officials, crime, excess crime, automotive,
property, workers compensation insurance policies, and; authorize CFO to
execute agreements
• SANBAG Memberships to Regional, State and National Organizations Approve
SANBAG memberships to regional, state and national organizations as listed
below.
• San Bernardino Historical and Pioneer Society Lease Agreement That the Board,
acting in its capacity as the San Bernardino County Transportation Authority and
the San Bernardino County Transportation Commission, authorize the Executive
Director or his designee to execute Amendment No. 1 to Lease Agreement No.
C14167 with the San Bernardino Historical and Pioneer Society to: A. Extend the
contract
• Fiscal Year 2015/2016 Work Goals and Objectives Third Quarter Report Receive
update on the Fiscal Year 2015/2016 Work Goals and Objectives
Consent - Air Quality/Traveler Services
• Annual Agreement between the State of California Department of Transportation
(Caltrans) and San Bernardino Associated Governments (SANBAG), for Freeway
Service Patrol Program Funding
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 8
Consent Calendar- Project Delivery
• Mount Vernon Avenue Viaduct over BNSF Railway lntermodal Yard That the
Board, acting in its capacity as the San Bernardino County Transportation
Authority: Approve Memorandum of Understanding (MOU) 16-1001476 with the
City of San Bernardino for the development of the Mount Vernon Avenue Viaduct
over BNSF Railway lntermodal Yard Project designating San Bernardino County
Transportation Authority (SANBAG) as the lead agency for the remaining phases
of the project,
Consent Calendar- Regional/SubRegional
• Countywide Habitat Preservation/Conservation Framework Phase II
Approve Contract NO. 16-1001454 with Dudek for the Countywide Habitat
Preservation/Conservation Framework Phase II Study in an amount not-to-
exceed $248,590.
Consent Calendar- Transit /Rail
• Award On-Call Railroad Right-of-Way Maintenance Services 1
• Award On-Call Railroad Right-of-Way Consultant Services
• Award Redlands Passenger Rail Project - Maintenance Facility Design
Consent Calendar- Council of Governments
• Received State and Federal Legislative Update
• Resolution Increasing Authorization to Issue Bonds for PACE Program Approve
Resolution 16-024 authorizing an increase from $300,000,000 to $600,000,000
as the maximum bond authorization for the Property Assessed Clean Energy
program, known as the HERO Program
Consent Calendar- Transportation and Programming and Fund Administration
• Green Tree Boulevard Loan Agreement with the City of Victorville
• Term Loan Agreement Template for Victor Valley Major Local Highways Program
• Revised “Unmet Needs” Definitions hat the Board, acting as the San Bernardino
County Transportation Commission, adopt new definitions for "Unmet Transit
Needs" and "Reasonable to Meet”
• 2016 Update to the Ten-Year Delivery Plan Approve postponing the adoption of
the 2016 Update to the Ten-Year Delivery Plan to Fiscal Year 2016/2017
• Caltrans Master Agreement for Federal Aid Projects That the Board, acting in its
capacity as the San Bernardino County Transportation Authority: A. Authorize the
Executive Director to execute Agreement
Discussion Items
• Presentation by San Bernardino County Superintendent of Schools Ted
Alejandre
• Presentation on Local Control of Ontario International Airport Receive and file the
presentation on Local Control of the Ontario International Airport from Mr. Kelly
Fredericks, Chief Executive Officer
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 9
• Hearings to Consider Resolutions of Necessity for Parcels for the Interstate 215
(1-215) Barton Road Interchange Improvement Project in the City of Grand
Terrace (3 parcels)
• Transportation Development Act Article 3 Local Match Assistance Program for
Active Transportation Program (ATP) Cycle 3 That the Board of Directors, acting
in its capacity as the San Bernardino County Transportation Commission, award
Transportation Development Act (TOA) Article 3 funds as local match assistance
for Cycle 3 Active Transportation Program (ATP) grant applications in the amount
of $2,800,000 as identified in Attachment A to this item.
• Final 2016 State Transportation Improvement Program Proposal - funding cuts
by the CTC
• Amendment to SANBAG Practices Regarding Substitute Motions
• Fiscal Year 2016/2017 Proposed SANBAG Budget Receive presentation of the
Fiscal Year 2016/2017 Proposed Budget. B. Conduct Board of Directors
Workshop for the Proposed Fiscal Year 2016/2017 Budget at the May 4, 2016
Board Meeting to provide input and direction. C. Schedule a public hearing and
adoption of the Fiscal Year 2016/2017 Budget at the June 1, 2016 Board of
Directors Meeting
3. On April 29, 2016:
Connie Leyva hosted a lunch at the Senior Center - spoke about upcoming legislation
and took time to visit with residents and toured the Senior Center.
On April 30, 2016:
Student Advisory Panels. The purpose of these panels is to bring together diverse
groups of high school students from all regions of the county to focus on priority areas
identified in San Bernardino County's Community Vital Signs Transformation Plan, an
initiative of the San Bernardino Countywide Vision Wellness Element Group.
Students gave presentations
• Health & Wellness
• Safety
• Education
• Economy
E. PUBLIC HEARINGS - NONE
G. NEW BUSINESS
5. 2016-2017 Landscape & Lighting Assessment District 89-1
Planning & Development Services Director Molina provided the PowerPoint
presentation for this item.
Mayor McNaboe asked if Zone 2 was the Highland Apartments? Why in the past were
the engineering reports so low and now so high?
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 10
Planning & Building Development Services Director Molina confirmed that it was the
Highland Apartments. The current engineering report reflects the City's true cost and it
was the City's intent to recuperate all of their true costs. In the past, the City had not
recuperated the full cost.
Council Member Wilson asked if this was an estimated cost. How would these be
adjusted? Annually?
Planning & Building Development Services Director Molina answered that this report
was based on the actuals for 2015/2016 and adjusted annually.
Council Member Mitchell asked if the City would still be subsidizing?
City Manager Duffey confirmed that the City would be subsidizing over $3,000.
Mayor McNaboe stated that the City could look at ways to reduce cost regardless if the
fees were increased.
City Manager Duffey answered absolutely and staff is currently finding these
alternatives.
Council Member Hussey asked City Manager Duffey if the residents were aware of what
would happen if this did not pass: the potential of losing its landscaping and lighting.
City Manager Duffey stated that this was a Prop 218 issue and a notice would be sent
to each owner and they have the ability to vote for or against it.
Council Member Mitchell asked what would happen if they did not vote. She also
requested options for reduced services.
City Manager Duffey stated that no ballot returned was considered a yes vote. City staff
was looking at a gradual increase to the assessment. If the assessment failed then staff
would come back to Council with options on the reduction of services.
Council Member Wilson was concerned with the 60% increase of the water being that
this was a drought year. He also clarified that it appeared that administrative costs were
not being added in the past and were now being added.
City Manager Duffey clarified that this assessment had never been increased since its
inception according to the consultants.
1. ADOPT RESOLUTION NO. 2016-09 A RESOLUTION OF THE CITY COUNCIL
ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST
ESTIMATE, DIAGRAM, ASSESSMENT AND REPORT PURSUANT TO THE
PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS
CODE OF THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR THE
INCREASE IN THE ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A
DISTRICT
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 11
2. ADOPT RESOLUTION NO. 2016-10 A RESOLUTION OF THE CITY COUNCIL
APPROVING THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF
PROPOSED INCREASED ASSESSMENTS FOR THE FISCAL YEAR 2016 - 2017
IN A DISTRICT WITHIN SAID CITY
3. ADOPT RESOLUTION NO. 2016-11 A RESOLUTION OF THE CITY COUNCIL
DECLARING ITS INTENTION TO PROVIDE FOR AN INCREASED ANNUAL
LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN
AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DECISION 15,
PART 2 OF THE STREET AND HIGHWAYS CODE OF THE STATE OF
CALIFORNIA, AND SETTING A TIME AND PLACE FOR THE PUBLIC HEARING
THEREON
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Bill Hussey, Council Member
AYES: Darcy McNaboe, Jackie Mitchell, Doug Wilson, Bill Hussey
ABSENT: Sylvia Robles
6. Measure I 2010-2040 Maintenance of Effort Base Year Level
Public Works Director Demitri provided a brief summary for this item.
ADOPT RESOLUTION NO. 2016-12, APPROVING THE MEASURE I 2010-2040
MAINTENANCE OF EFFORT BASE YEAR LEVEL OF $115,156
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Jackie Mitchell, Council Member
AYES: Darcy McNaboe, Jackie Mitchell, Doug Wilson, Bill Hussey
ABSENT: Sylvia Robles
7. Traffic and Parking Related Issues on Westwood Street, Westwood Lane, and Palm
Ave
Public Works Director Demitri presented this item.
A Council and staff discussion ensued on the privatization of the street, the history of
the red curb plans, the allowed parking, legal access to the Blue Mountain for hikers,
residential permit parking, and if the neighborhood was in favor of all of these proposals,
Alice Souter, Westwood Lane home owner, stated her concerns with people that were
parking in their neighborhood on Westwood Lane.
Deborah Seuylemezian, Westwood Street homeowner, stated her concerns with the
items before the Council. She did not support the permit parking.
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 12
Charlie Hershey, Palm Avenue home owner, stated his concerns with the people
parking on Palm Avenue. He supports the resolution for Palm Avenue.
Bobbie Forbes, Grand Terrace resident, stated her concerns with the tow truck noise at
all hours especially at night.
Dottie La Grega, Westwood Street home owner, stated her opposition to permit parking
and requested that the residents on those streets be included on all final decisions.
Angela Wilkensen, Grand Terrace resident, stated her concerns with the people parking
on Palm Street. She suggested that this should be voted on by the residents.
Jeff Allen, Grand Terrace resident, supports this item because once approved he would
request it for his street too.
Frank Rapolo, Westwood Lane home owner, stated his concerns with this item. He
does not support the hours of parking.
Debbie Colido, Westwood Street home owner, stated her concerns with this item. She
does not support this item.
Alice Souter, Westwood Lane home owner, requested additional permits and additional
permits for parties.
Mayor McNaboe requested that the items be separated and that they be voted on
separately. She requested to take Palm Avenue first.
Council Member Mitchell made the motion to restore the red curbing and declare it a
tow-away zone. Seconded by Council Member Hussey.
There was not vote for this motion.
Public Works Director Demitri clarified the red curbing along Palm Avenue.
City Manager Duffey stated that if the Council approved the existing red curb plan it
would provide them with what they wanted to do on Palm Avenue.
Council Member Mitchell restated her motion: reinforcing the existing red curb and
adding the tow away signs.
City Attorney Adams stated that the resolutions do not reflect what the Council was
motioning.
Mayor McNaboe asked the City Attorney if this item needed to be brought back with the
correct resolutions.
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 13
City Attorney Adams suggested that the resolution be brought back.
Mayor McNaboe gave direction to bring back this item with the correct resolutions.
City Attorney Adams clarified what the Council wanted on the resolution that was going
to come back for their approval.
Mayor McNaboe now would like discussion on Westwood Avenue and Westwood Lane.
Public Works Director Demitri read the current Resolution before the Council on
Westwood Avenue and Westwood Street
Mayor McNaboe stated that she heard divided discussion with the residents in
attendance tonight.
Council Member Hussey suggested that this be phased in and if this did not work that
other solutions be tried.
City Manager Duffey stated that he had spent significant time on this issue with these
residents and this particular solution was agreed on by the consensus of the attendees
at his meeting with the residents. He supports this solution for the greater good of the
residents on these streets.
Council Member Mitchell thanked staff for the time spent on this item. She would like
the consensus of the Council to bring this item back to them because she believed that
the access to the Blue Mountain needed to be addressed.
Council Member Wilson suggested privatizing this road.
City Manager Duffey stated that at a minimum if the Council did the red curb and added
the tow away signs it would address the original intent of the Council.
City Attorney Adams stated that if the Council wanted to take action on the existing
items the resolution could be amended tonight.
Mayor McNaboe stated but this could not be done with Palm Avenue.
Mayor McNaboe stated that direction was given to staff and this item should be brought
back with the correct resolutions.
8. Award of May 2016 Community Benefit Funds
Finance Director Fortune presented this item.
Council Member Mitchell asked if the City had received the outcome reports from the
Library on their prior funding request.
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 14
Finance Director Fortune stated that she would come back to Council with a report on
all of the awarded recipient’s outcomes.
1. APPROVE THE AWARD OF $2,000 FROM THE CITY’S COMMUNITY BENEFITS
FUND TO THE FOUNDATION OF GRAND TERRACE TO HELP COVER THE
COST OF THIS YEAR’S GRAND TERRACE COMMUNITY DAY; AND
2. APPROVE THE AWARD OF $2,000 FROM THE CITY’S COMMUNITY BENEFITS
FUND TO THE FRIENDS OF THE GRAND TERRACE LIBRARY TO HELP
COVER THE COSTS OF THE GRAND TERRACE BRANCH LIBRARY’S
SUMMER READING PROGRAM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Doug Wilson, Council Member
AYES: Darcy McNaboe, Jackie Mitchell, Doug Wilson, Bill Hussey
ABSENT: Sylvia Robles
H. CITY MANAGER COMMUNICATIONS
City Manager Duffey announced the following events:
Budget in the Parks Scheduled for May 11 at Richard Rollins and May 12 at the Fitness
park beginning at 6:00 p.m. on both nights.
Household Hazardous Waste Collection on Saturday May 14th from 8:00 a.m. to 12:00
p.m. here at City Hall.
He also announced the Blue Mountain Silver Liner Bus transportation for Seniors to the
Senior Center for lunch. To set up pickup appointments call 909-961-8982 first day of
service would be May 17, 2016.
City Manager Duffey also announced the City of Grand Terrace Summer Recreation
Program registration on Wednesdays from 5:00 p.m. to 7:00 p.m. and on Saturday, May
7, 2016 from 9:00 a.m. to 11:00 a.m. at the REC Center.
I. CLOSED SESSION - NONE
ADJOURN
Mayor McNaboe adjourned the meeting at 8:04 p.m.
The Next Regular City Council Meeting will be held on Tuesday, May 24, 2016 at 6:00
p.m.
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Minutes Grand Terrace City Council May 10, 2016
City of Grand Terrace Page 15
City Manager Duffey stated that he and Mayor McNaboe had a discussion on
encroachments and it would be brought to the entire Council at the next scheduled
meeting.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Pat Jacquez-Nares, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● MAY 24, 2016
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor McNaboe called the meeting to order at 6:00 p.m.
Invocation was given by Rabbi Shmuel Fuss of Chabad Jewish Community Center.
Pledge of Allegiance was given by Assistant City Attorney Bettenhausen.
ROLL CALL
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Sylvia Robles Mayor Pro Tem Present
Jackie Mitchell Council Member Present
Doug Wilson Council Member Present
Bill Hussey Council Member Present
G. Harold Duffey City Manager Present
Pat Jacquez-Nares City Clerk Present
Richard Adams City Attorney Present
Linda Phillips Child Care Present
Yanni Demitri Public Works Director Present
Sandra Molina Planning & Development Services Director Present
Cynthia Fortune Finance Director Present
Steve Lasiter Battalion Chief Present
Doug Wolfe Lieutenant Present
A. SPECIAL PRESENTATIONS – NONE
B. CONSENT CALENDAR
APPROVED ALL CONSENT CALENDAR ITEMS.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tem
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
1. Waive Full Reading of Ordinances on Agenda
WAIVED FULL READING OF ALL ORDINANCES ON THE AGENDA.
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Minutes Grand Terrace City Council May 24, 2016
City of Grand Terrace Page 2
2. Approval of Minutes – Regular Meeting – 04/26/2016
APPROVED THE MINUTES OF THE 04/26/2016 REGULAR MEETING
3. Approval of Check Register No. 04302016 in the Amount of $576,272.07
APPROVED CHECK REGISTER NO. 04302016 IN THE AMOUNT $576,272.07, AS
SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR
FISCAL YEAR 2015-16.
4. Authority to Apply for Grant from CalRecycle Beverage Container Recycling Program
APPROVED RESOLUTION NO. 2016-13 AUTHORIZING SUBMITTAL OF
APPLICATION FOR ALL CALRECYCLE GRANTS FOR WHICH THE CITY OF
GRAND TERRACE IS ELIGIBLE.
C. PUBLIC COMMENT
Bob Levin, Veterans Wall of Freedom Chair, invited everyone to the Memorial Day
Ceremony, Monday, May 30, 2016 at 11:00 a.m. at Pico Park.
Jeff McConnell, Grand Terrace resident, requested that the Community Benefits Fund
pay for trash cans on Michigan to help alleviate the trash in that area.
Noemi Tapia, Grand Terrace Leos Club President, introduced herself and provided her
goals and plans for this upcoming year.
Jennifer Araiza, REC Center, announced the Summer Youth Camp program and
thanked the City for this opportunity.
D. PUBLIC HEARINGS – NONE
E. CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Hussey thanked the residents that came out to the budget meetings in
the parks and the senior center. He also thanked staff for their work on these budget
meetings. Council Member Hussey attended an Open House at Mayor Pro Tem Robles'
house also in attendance was Assembly Member Brown. He suggested that everyone
do their homework on all of the candidates up for election on June 7, 2016. Council
Member Hussey attended a baseball meeting and they were very happy that they
receive an A-rating for their snack bar and thanked the City for their help. He thanked
the Freedom Wall Committee and encouraged everyone to attend the Memorial Day
Event and to do something nice for our Veterans.
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Minutes Grand Terrace City Council May 24, 2016
City of Grand Terrace Page 3
Council Member Doug Wilson
Council Member Wilson thanked everyone in the audience and had nothing further to
report.
Council Member Jackie Mitchell
Council Member Mitchell thanked everyone in attendance and for their participation.
She attended the budget meeting in the park and thought it was a nice way to provide
this information to the residents. Several of these residents mentioned to her that City
staff was doing a good job. Council Member Mitchell congratulated her son for making
the honor roll at Terrace Hills Middle School. She also complimented Council Member
Wilson's appearance.
Mayor Pro Tem Sylvia Robles
Mayor Pro Tem Robles highlighted the Grand Terrace Women's Club substantial
donations to the City School Libraries. She reported that at the Omnitrans meeting
consent calendar items were being questioned and that the ridership was going down.
Mayor Pro Tem Robles encourages everyone to have lunch at the Senior Center it is a
healthy alternative to fast food.
Mayor Darcy McNaboe
Mayor McNaboe provided a written summary of her report as follows:
On May 12, 2016, she attended the Advocacy Trip to Sacramento. She met with
legislators regarding issues important to businesses and the region which included:
Transportation Funding, Water Restrictions, Judicial appointments, and Predatory ADA
lawsuits relief (The Governor signed legislation into law Senator Roth's bill that provides
some relief from predatory lawsuits while preserving the intent of the original legislation.
She also met with our Assembly Member Cheryl Brown separately to discuss issues
with more of a Grand Terrace focus. That evening Mayor McNaboe also attended the
budget in the park workshop at the Fitness Park and commended staff of the good
work.
On Saturday, May 14th, Mayor McNaboe attended the Household Hazardous Waste
Collection day it seemed like it was well planned and executed. On Sunday May 22nd,
she attended the ground breaking of the Loma Linda University Medical Center's new
medical center and children's hospital. "The project in Loma Linda will entail building a
new adult hospital and an addition to the children’s hospital, which is expected to cost
$823 million. The existing adult medical center in Loma Linda does not meet seismic
safety standards and is nearly 50 years old. It will be replaced with a new 276-bed adult
hospital that will have 96 intensive care beds and 180 medical-surgical beds. Hart said
a goal of the project is improving the adult facility to include more single-bed rooms,
which are needed to keep infection rates low and meet patient quality expectations."
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Minutes Grand Terrace City Council May 24, 2016
City of Grand Terrace Page 4
F. UNFINISHED BUSINESS
5. Zoning Code Amendment 15-01 Establishing a New Chapter 18.80 Signs
Planning & Development Services Director Molina presented this item.
A Council, Assistant City Attorney, and staff discussion ensued on the Sign Code
provisions as to the following:
Church signs,
Temporary signs ,
Sign content,
Free speech,
Sanctity of life versus real estate signs
Approval process for sign permits,
Amount of days allowed to place temporary signs,
How fines would be imposed and collected,
Fine amounts: first violation is $100, second violation is $200, and third violation
is $500.
Window signs no more than 25% and an exemption written into the code,
Application for variances,
Seven sign limit on public property, and
Clarification on the legal cases as they pertain to the sign code,
Jeff McConnell, Independent Broker, stated his concerns with the 500 feet distance sign
requirement and the seven sign requirement. He would have liked the Council to have
met with the business owners and real estate agents to discuss this sign ordinance. Mr.
McConnell requested that the sign paperwork should be included with the business
license paperwork.
Ken Stout, Grand Terrace Resident, supports the yard sales signs and the for rent
signs.
Bobbie Forbes, Real Estate Agent, stated her concerns with the enforcement of this
item and that she would continue to post lost pet signs. Ms. Forbes appreciated staff’s
effort on the real estate and political signs.
Darryl Moore, Developer, appreciated the effort staff did on the real estate signs. He
believed that the City’s sign code was too strict. Mr. Moore stated his concerns with the
seven sign limit and requested that a dollar be added to the business license for this
requirement.
Sofia Thronson, Grand Terrace resident, supports the yard sale signs. She requested
that Code Enforcement provide the new updates to the rules to the residents in order for
the residents to comply.
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Minutes Grand Terrace City Council May 24, 2016
City of Grand Terrace Page 5
Margie Miller, publisher of Grand Terrace City News, resident, and Real Estate Agent,
stated her concerns with the legal noticing of this public hearing notice. She further
stated her concerns with the seven real estate signs. Ms. Miller requested that the
Council not take action until they met with the business owners.
City Clerk Jacquez-Nares read the letter from Kacy Carlsen, UpDog Media, stating her
concerns with the sign code ordinance. She was requesting a workshop with Council
and the business owners before any action was taken.
Jennifer Araiza, REC Center, also requested that the Council not take any action before
they meet with business owners and non profits in the City.
Burt Seuylemezian, Business Owner, stated his concerns with the requirement for a
sign permit. He would like to have the Council meet with the business owners before
they take action.
Bobbie Forbes, Real Estate Agent, asked if there was a standard size for the signs.
Margie Miller, Publisher the City News, stated that the ordinance had been significantly
modified and did not have a grandfather clause therefore it should be reintroduced.
An Additional Council, City Manager, City Attorney, and staff discussion ensued on the
following:
Town hall meetings,
The various meetings with the Council and Planning Commission,
Noticing to the public on these meetings,
the focus of the temporary and window signs,
The 120 day sign permit for business owners and its display schedule,
Benefits of having a workshop,
Staff's interpretation of the Council's requests, and
The Case Law that changed the staff's recommendations.
Assistant City Attorney Bettenhausen provided the Council with the following three
options:
1. Continue the entire item,
2. First reading (reintroduction of ordinance) and add the amendment, and
3. Continue on with the second reading of the original ordinance and have staff come
back with the Temporary Sign Ordinance Amendment.
Council Member Mitchell requested for the record the following:
Temporary Signs for non real estate go to four intervals 30 days each and 15 or more
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Minutes Grand Terrace City Council May 24, 2016
City of Grand Terrace Page 6
real estate signs allowed and also two real estate signs on the same street within 500
feet
Mayor Pro Tem Robles stated that staff did not want to come back with this item. The
Council took action on this item and now it had an amendment. Apparently, reporters
were not reporting on the Council meetings and the word was not going out to the
public. People were informed of these meetings and did not attend. Mayor Pro Tem
Robles stated that she was trying to govern and now it was coming back because of
contingencies. It was difficult being a legislator when action taken on this item at the last
meeting and now the Council has additional items changed. She would like to have staff
take another look at this item and then bring this back to Council for action.
STAFF TO BRING BACK THE AMENDMENT AND TO INCORPORATE THE
RECOMMENDATIONS DISCUSSED TONIGHT FOR THE REINTRODUCTION OF
THE ORDINANCE.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tem
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
MAYOR MCNABOE RECESSED THE CITY COUNCIL MEETING AT 7:28 P.M.
MAYOR MCNABOE RECONVENED THE CITY COUNCIL MEETING AT 7:36 P.M.
G. NEW BUSINESS
6. Annual Financial Report for the Year Ended June 30, 2015
Finance Director Fortune presented the PowerPoint presentation for this item.
JR Dennis, LSL Auditing, also provided additional information on this item and the
auditing letters.
City Manager Duffey stated staff would commission a one page official record of the
Audit to mail to all residents and place on the City's website.
RECEIVE AND FILE THE ANNUAL FINANCIAL REPORT AND RELATED
DOCUMENTS FOR THE YEAR ENDED JUNE 30, 2015.
RESULT: APPROVED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Jackie Mitchell, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
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Minutes Grand Terrace City Council May 24, 2016
City of Grand Terrace Page 7
7. Calling for General Municipal Election - November 8, 2016
City Clerk Jacquez-Nares provided a brief summary for this item.
1. ADOPT RESOLUTION NO. 2016-14 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA CALLING AND GIVING NOTICE
OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY,
NOVEMBER 8, 2016, FOR THE ELECTION OF CERTAIN OFFICERS AND
REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN
BERNARDINO TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH
THE STATEWIDE GENERAL ELECTION TO BE HELD PURSUANT TO
ELECTIONS CODE SECTION 10403 RELATING TO GENERAL LAW CITIES;
AND
2. ADOPT RESOLUTION NO. 2016-15 A RESOLUTION ESTABLISHING
REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO
CANDIDATE'S STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION
TO BE HELD ON TUESDAY, NOVEMBER 8, 2016.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
8. Designating Fire Lane and Prohibited Parking to Address Traffic and Parking Issues on
Palm Ave; Authorization for Removal of Vehicles
Public Works Director Demitri presented the PowerPoint Presentation for this item.
Mayor McNaboe asked if the California Vehicle Code 22651 allowed for a towing
company to come in and remove a vehicle in a tow away zone without having to sign
that they removed it.
Public Works Director Demitri confirmed Mayor McNaboe's statement on the towing
company removal procedure.
Bobbie Forbes, Grand Terrace resident, received confirmation that there would be a
dedicated towing company for these removals.
Council Member Wilson stated that it was his understanding that the red curbing was
done prior to 1978 by the County. He also also asked the standard width of the street.
Public Works Director Demitri confirmed that this was a County initiated project. He
further answered that the standard width was 30 feet but ideally it would be 40 feet.
Assistant City Attorney Bettenhausen clarified that there would be an exhibit of a map of
the red curb area added to the resolution.
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Minutes Grand Terrace City Council May 24, 2016
City of Grand Terrace Page 8
1. ADOPT RESOLUTION NO. 2016-16 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING FIRE LANES
AND PROHIBITING PARKING ON PALM AVENUE AND AUTHORIZING
REMOVAL OF VEHICLES THEREON
2. DIRECT STAFF TO REFRESH EXISTING RED CURB ON PALM AVE.
3. DIRECT STAFF TO RETURN WITHIN 60 - 90 DAYS WITH A FRANCHISE
AGREEMENT FOR TOWING SERVICES.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tem
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
9. Traffic and Parking Issues on Westwood Street and Westwood Lane
Public Works Director Demitri presented the PowerPoint Presentation for this item.
Mayor McNaboe asked what staff was going to do with the neighbors at this time.
City Manager Duffey stated that based on the previous discussion of this item staff
would like to revisit this issue with the neighbors.
Council Member Wilson asked if staff had looked into privatizing the street.
Mayor Pro Tem Robles wanted to make sure that staff pursues the privatization of the
street as one of its options.
Alice Souter, Grand Terrace resident, stated her concerns with the car problems on
Westwood. She recommended that the gate on the East end of Westwood Street be
replaced. This gate was on Lot A and it was on City of Grand Terrace property. Ms.
Souter also requested that the City install a gate like the one on Honey Hill. She
requested a copy of the Engineer's report section 10.04.310 of the Grand Terrace
Municipal Code.
1. ADOPT RESOLUTION NO. 2016-17 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING FIRE LANES
AND PROHIBITING PARKING ALONG THE SOUTH SIDE OF WESTWOOD
STREET AND ON THE EAST SIDE AND THE ENTIRE CUL-DE-SAC OF
WESTWOOD LANE AND AUTHORIZING REMOVAL OF VEHICLES THEREON
2. DIRECT STAFF TO RETURN WITHIN 60 - 90 DAYS WITH A FRANCHISE
AGREEMENT FOR TOWING SERVICES TO SERVICE ALL “TOW AWAY”
ZONES CITY-WIDE.
3. DIRECT STAFF TO MEET WITH RESIDENTS ON THESE TWO STREETS TO
DISCUSS REMEDIES TO ADDRESS PARKING ISSUES AND RETURN TO
COUNCIL IN 60 - 90 DAYS WITH DETAILS OF SUCH PLAN.
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Minutes Grand Terrace City Council May 24, 2016
City of Grand Terrace Page 9
RESULT: APPROVED [4 TO 1]
MOVER: Sylvia Robles, Mayor Pro Tem
SECONDER: Jackie Mitchell, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Jackie Mitchell, Bill Hussey
NAYS: Doug Wilson
10. Encroachments into City Right of Way and Easements by Permanent Structures
Public Works Director Demitri presented the staff report for this item. He also provided
additional information on the property line encroaching on public property.
Mayor McNaboe requested clarification on the property line with and without sidewalks.
Assistant City Attorney Bettenhausen provided the Council with the City's liability if it
allowed these structures on the public right of way.
Council Member Wilson stated the City would invite the liability if it allowed the object to
be placed in the public right of way. He would like to take this a step further and amend
the language to not allow for this on any public right of way.
Council Member Hussey stated that the City should look at the big picture and if a family
wanted to put a block wall up instead of a wooden fence the City should allow it. The
City cannot prevent everything.
Assistant City Attorney Bettenhausen stated that an encroachment permit could be
applied for any type of encroachment into a public right of way.
Mayor Pro Tem Robles stated that the Council was there to serve the common good of
the community not on a person by person basis. She did not want to set a precedent,
she supports in-kind replacements.
Council Member Wilson stated that no one was allowed to work in the City's right of way
unless they were properly permitted. They have to be a licensed contractor and
permitted to do this work on the City's public right of way or the City incurs additional
liability if they are not.
Cassandra Arellano, Grand Terrace resident, stated that she wanted to place a block
wall instead of the existing wooden fence. She also stated that she was not informed of
the City's encroachment permit process.
Bobbie Forbes, Grand Terrace resident, asked where the mailboxes fell within the City’s
rules as they were in the public right of way.
Mayor McNaboe asked Public Works Director Demitri if the City had an encroachment
permit process and he confirmed the City did have one.
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Minutes Grand Terrace City Council May 24, 2016
City of Grand Terrace Page 10
1. UPHOLD EXISTING CITY POLICY OF NOT ALLOWING ENCROACHMENTS BY
PERMANENT STRUCTURES IN THE PUBLIC RIGHT OF WAY OR IN
EASEMENTS
2. PERMANENT STRUCTURES THAT ARE CURRENTLY IN THE RIGHT OF WAY
CAN ONLY BE REPLACED IN-KIND SUBJECT TO THE APPROVAL OF AN
ENCROACHMENT PERMIT
RESULT: APPROVED [4 TO 1]
MOVER: Doug Wilson, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tem
AYES: Darcy McNaboe, Sylvia Robles, Jackie Mitchell, Doug Wilson
NAYS: Bill Hussey
11. Results of Budget in the Park Workshops
City Manager Duffey presented the PowerPoint Presentation for this item.
RECEIVE AND FILE THE RESULTS OF THE “BUDGET IN THE PARK”
WORKSHOPS HELD ON MAY 17TH AND MAY 19TH, 2016.
RESULT: APPROVED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Sylvia Robles, Mayor Pro Tem
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
12. Continuation of Twenty-Third Amendment to Law Enforcement Services Contract No.
94-797 with County of San Bernardino
Finance Director Fortune presented the staff report for this item.
APPROVE TWENTY-THIRD AMENDMENT NO. 2016-21 TO LAW ENFORCEMENT
SERVICES CONTRACT NO. 94-797 WITH COUNTY OF SAN BERNARDINO AND
AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tem
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
13. Summer Swim Program
City Manager Duffey provided a brief summary of the PowerPoint Presentation for this
item.
Council Member Mitchell and City Manager Duffey discussion ensued on the hours of
the different programs, the price of $7.00 and why the incubator funds were going to be
used and how this would be perceived by the public.
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Minutes Grand Terrace City Council May 24, 2016
City of Grand Terrace Page 11
1. AUTHORIZE THE CITY MANAGER TO USE UP TO $16,000 IN 2014-15 FUND
BALANCE FOR THE 2016 SUMMER SWIM PROGRAM. THE FUNDS WERE
ORIGINALLY EARMARKED FOR A BUSINESS INCUBATOR PROGRAM; AND
2. APPROVE CONTRACT NO. 2016-19 WITH BOYS AND GIRLS CLUB OF
GREATER REDLANDS-RIVERSIDE TO OPERATE THE CITY OF GRAND
TERRACE’S 2016 SUMMER SWIM PROGRAM IN THE AMOUNT NOT TO
EXCEED $16,000; AND
3. DIRECT THE CITY MANAGER TO SUBMIT JOINT USE AGREEMENT WITH THE
COLTON JOINT UNIFIED SCHOOL DISTRICT BOARD (CJUSD) FOR USE OF
THE GRAND TERRACE HIGH SCHOOL POOL FOR THE CITY’S 2016 SUMMER
SWIM PROGRAM AND RETURN AFTER CJUSD BOARD APPROVAL TO THE
CITY COUNCIL FOR RATIFICATION OF AGREEMENT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tem
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
14. Amendment No. 7 to the Waste Disposal Agreement Between the City of Grand Terrace
and the County of San Bernardino
Planning & Development Services Director Molina presented the staff report for this
item.
1. ADOPT RESOLUTION NO. 2016-18 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING AMENDMENT NO.
7, TO THE WASTE DISPOSAL AGREEMENT BETWEEN THE COUNTY OF SAN
BERNARDINO AND THE CITY OF GRAND TERRACE; AND
2. AUTHORIZE THE MAYOR TO SIGN THE AGREEMENT NO. 2106-20.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
H. CITY MANAGER COMMUNICATIONS
City Manager Duffey announced that the Summer Recreation program had hired four
high school students as camp counselors and had 42 students enrolled in the program
so far. The Summer Youth Program would run from June 20th through July 22nd, from
8:00 a.m. to 1:00 p.m.
I. CLOSED SESSION - NONE
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Minutes Grand Terrace City Council May 24, 2016
City of Grand Terrace Page 12
ADJOURN
Mayor McNaboe adjourned the City Council Meeting at 9:29 p.m.
The Next Regular City Council Meeting will be held on Tuesday, June 14, 2016 at 6:00
p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Pat Jacquez-Nares, City Clerk
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AGENDA REPORT
MEETING DATE: June 14, 2016 Council Item
TITLE: Approval of Check Register No. 05312016 in the Amount of
$404,279.40
PRESENTED BY: Cynthia Fortune, Finance Director
RECOMMENDATION: Approve Check Register No. 05312016 in the amount
$404,279.40, as submitted, which includes the Check
Register Account Index for Fiscal Year 2015-16.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register, for the period ending May 31, 2016, has been prepared in
accordance with Government Code §37202 and is hereby submitted for the City
Council’s approval.
The check register lists all vendor payments for the preceding month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. Check Register No. 05312016 lists all payments made
to vendors and employee reimbursements during the month of May.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and CRA
Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-
Department-Account]. Expenditures may be made from trust/agency accounts (Fund
23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
A total of $404,279.40 in accounts payable checks were issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
check register.
Payments larger than $10,000:
Check
No. Payee Description Amount
72781 ONE SOURCE
DISTRIBUTORS
1ST QTR ECONOMIC
DEVELOPMENT INCENTIVE $30,000.00
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Check
No. Payee Description Amount
72784 SB COUNTY SHERIFF MAY AND 3RD QTR LAW
ENFORCEMENT SERVICES 174,924.23
72788 WILLDAN FINANCIAL APRIL FINANCE DEPT.
SERVICES 29,507.20
72816 CA PUBLIC EMPLOYEES
RETIREMENT SYSTEM
MAY PERS HEALTH
INSURANCE 16,508.60
72820 CITY OF SAN
BERNARDINO
APR 2016 ANIMAL CONTROL
SERVICES 12,461.00
72828 MOORE IACOFANO
GOLTSMAN INC
PARK ASSESSMENTS AND
ESTIMATES 11,194.74
72835 THE REC CENTER SUMMER 2016 REC PROGRAM
PROF. SERVICES 10,000.00
72838 WILLDAN MAR PLAN REVIEW &
INSPECTION SERVICES 10,675.00
72862 WILLDAN JAN, FEB, APR BUILDING
OFFICIAL SERVICES 16,315.00
TOTAL CHECKS ISSUED OVER $10,000 $311,585.77
Payroll costs for the month ending May 31, 2016
Pay
Per.
Period
Ending Period Pay Date Amount
19 05/06/2016 Period 04/09/2016 – 05/06/2016 05/12/2016 $68,203.81
20 05/20/2016 Period 05/07/2016 – 05/20/2016 05/26/2016 $69,999.50
TOTAL PAYROLL FOR MAY 2016 $138,203.31
FISCAL IMPACT:
All disbursements were made in accordance with the Approved Budget for Fiscal Year
2015-16 in the amount of $404,279.40
ATTACHMENTS:
A - Check Register Account Index (PDF)
B - Check Register No. 05312016 (PDF)
APPROVALS:
Cynthia Fortune Completed 06/09/2016 1:11 PM
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Finance Completed 06/09/2016 1:12 PM
City Attorney Completed 06/09/2016 1:23 PM
City Manager Completed 06/09/2016 3:22 PM
City Council Pending 06/14/2016 6:00 PM
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Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 138 MEDICARE / SUI
11 STREET FUND 125 CITY CLERK 139 EMPLOYEES' BENEFIT PLAN
12 STORM DRAIN FUND 140 FINANCE 140 RETIREMENT
13 PARK FUND 160 CITY ATTORNEY 142 HEALTH/LIFE INSURANCE
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 143 WORKERS' COMPENSATION
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE
16 GAS TAX FUND 180 COMMUNITY EVENTS 218 NON-CAPITAL FURN/SMALL TOOLS
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 230 ADVERTISING
19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT)235 COMMUNICATIONS
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 238 UTILITIES
21 WASTE WATER DISPOSAL FUND 300 DEBT SERVICE 240 RENTS & LEASES
22 COMMUNITY DEV. BLOCK GRANT 370 COMMUNITY DEV (PLANNING)245 MAINT BLDG GRNDS EQUIPMNT
25 SPRING MOUNTAIN RANCH FUND 380 MGT INFORMATION SYSTEMS 250 PROFESSIONAL SERVICES
26 LSCPG/ LGHTG ASSESSMENT DIST.410 LAW ENFORCEMENT 255 CONTRACTUAL SERVICES
31 S/A RDA OBLIGATION FUND 411 ASSET FORFEITURES 260 INSURANCE & SURETY BONDS
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 265 MEMBERSHIPS & DUES
33 S/A DEBT SERVICE FUND 440 CHILD CARE 268 TRAINING
36 S/A 2011 TABS BOND PROCEEDS 450 PARKS MAINTENANCE 270 TRAVEL/CONFERENCES/MTGS
37 S/A CRA PROJECTS TRUST 510 STREET & SIGNAL LIGHTING 272 FUEL & VEHICLE MAINTENANCE
46 CIP - STREET IMPROVEMENT PROJECTS 600 WEST SIDE PARK 570 WASTEWATER TREATMENT
47 CIP - BARTON RD. BRIDGE PROJECT 601 TRACT 14471 PICO & ORIOLE 300 DEBT SERVICE
48 CIP - CAPITAL PROJECTS FUND 602 FORREST CITY PHASE II 700 COMPUTER-RELATED
52 HOUSING AUTHORITY 625 NPDES 701 VEHICLES & EQUIPMENT
61 COMMUNITY BENEFITS FUND 631 STORM DRAIN MAINTENANCE
70 FIXED ASSED/EQUIP REPL FUND 801 PLANNING COMMISSION
802 CRIME PREVENTION UNIT
804 HISTORICAL & CULTURAL COMM.
805 SENIOR CITIZENS PROGRAM
807 PARKS & REC COMMITTEE
808 EMERGENCY OPERATIONS PROG.
999 TRANSFERS
City of Grand Terrace Check Register Index
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72770 05/05/2016 ARROWHEAD UNITED WAY PR END 04222016 UWPR END 04222016 UNITED WAY CONTRIBUTIONS 05/02/2016
B 10-022-65-00 5.00
5.00
5.00
72771 05/05/2016 CALPERS 457 PLAN PR END 04222016 457PR END 04222016 EMPLOYEE 457 PLAN CONTRIBUTIONS05/02/2016
B 10-022-63-00 1,085.87
B 10-022-64-00 9.02
1,094.89
1,094.89
72772 05/05/2016 CITY OF LOMA LINDA 2560 MAY 2016 INFO SYSTEMS SUPPORT 05/03/2016
E 10-380-250-000-000 2,567.64
2,567.64
2,567.64
72773 05/05/2016 COLTON JOINT UNIFIED SCHOOL 2016COLTON FACILITY USE CHARGE FOR PRESCHOOL GRADUATION05/02/2016
E 09-440-228-000-000 196.44
196.44
196.44
72774 05/05/2016 DAILY JOURNAL CORPORATION B2822434 PUBLIC NOTICES 05/03/2016
E 10-125-230-000-000 154.00
154.00
154.00
72775 05/05/2016 EZ SUNNYDAY LANDSCAPE 10293 APR MONTHLY MAINTENANCE 05/03/2016
E 09-440-245-000-000 100.00
100.00
100.00
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72776 05/05/2016 ICSC 1639896 MEMBERSHIP FOR INTERNATIONAL COUNCIL OF SHOPPING CENTERS04/27/2016
E 10-120-265-000-000 100.00
100.00
100.00
72777 05/05/2016 MAILFINANCE INC N5870845 MAY-AUG POSTAGE MACHINE LEASE 05/05/2016
E 10-190-211-000-000 414.00
414.00
414.00
72778 05/05/2016 MIDAMERICA ADMIN AND RETIRE PR END 04222016 ARSPR END 04222016 ARS RETIREMENT CONTRIBUTION05/02/2016
B 10-022-68-00 412.71
412.71
412.71
72779 05/05/2016 JACQUELINE MITCHELL APR 2016 JM APR2016 HEALTH REIMBURSEMENT-MITCHELL 05/03/2016
E 10-110-142-000-000 337.50
337.50
337.50
72780 05/05/2016 MUNISERVICES LLC 0000041375 MAR 2016 BUSINESS LICENSE SRVCS 05/04/2016
E 10-140-250-000-000 301.97
301.97
301.97
72781 05/05/2016 ONE SOURCE DISTRIBUTORS OSD 1 2016 2016 1ST QUARTER ECONOMIC DEVELOPMENT INCENTIVE PAYMENT05/04/2016
R 10-300-03 30,000.00
30,000.00
30,000.00
72782 05/05/2016 PUBLIC EMPLOYEES RETIREMENT PR END 04222016 PERSRETIREMENT CONTRIBUTIONS P/R END 04/22/201605/04/2016
B 10-022-62-00 7,481.08
7,481.08
7,481.08
72783 05/05/2016 SYLVIA ROBLES APR2016 HLTH-SRAPR 2016 HEALTH INSURANCE REIMB-ROBLES 05/02/2016
E 10-110-142-000-000 485.41
485.41
485.41
4.b
Packet Pg. 38
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72784 05/05/2016 SB COUNTY SHERIFF 15517 MAY 2016 LAW ENFORCEMENT SRVCS 05/04/2016
E 10-410-255-000-000 5,814.65
E 10-410-256-000-000 126,242.73
E 14-411-256-000-000 8,294.62
140,352.00
15534 3RD QTR LAW ENFORCEMENT SRVS 05/04/2016
E 10-410-220-000-000 16,678.05
E 10-410-250-000-000 17,894.18
34,572.23
174,924.23
72785 05/05/2016 SO CA EDISON COMPANY APR 2016 EDISONAPR 2016 ENERGY USAGE 05/04/2016
E 10-172-238-000-000 62.15
E 10-175-238-000-000 62.14
E 10-190-238-000-000 3,439.68
E 10-450-238-000-000 1,185.97
E 16-510-238-000-000 429.20
5,179.14
5,179.14
72786 05/05/2016 THE PIN CENTER 0416153 KEY LAPEL PINS & CITY LAPEL PINS 04/27/2016
E 10-125-210-000-000 874.50
874.50
874.50
72787 05/05/2016 TREE PROS INC 4865 LMD DISTRICT FY 2015-16 TRIMMED AND GRIND STUMP TERRACE PINES TREES05/04/2016
E 26-600-255-000-000 5,510.00
5,510.00
5,510.00
72788 05/05/2016 WILLDAN FINANCIAL SERVICES 010-31029 APR 2016 FINANCE DEPT. SERVICES 05/04/2016
E 10-140-250-000-000 29,507.20
29,507.20
29,507.20
4.b
Packet Pg. 39
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
084463637
72789 05/05/2016 XEROX CORPORATION 084463638 APR W7556P PRINTER: LEASE & IMPRESSIONS 05/03/2016
E 10-190-212-000-000 354.47
E 10-190-700-000-000 239.25
593.72
APR W5755A PRINTER: LEASE & IMPRESSIONS 05/03/2016
E 10-190-210-000-000 41.46
E 10-190-700-000-000 305.97
347.43
941.15
72790 05/11/2016 ACCENT GRAPHICS AND DESIGN 16-0717 BUSINESS CARD-YANNI DEMITRI 04/28/2016
E 10-172-210-000-000 16.20
16.20
16.20
72791 05/11/2016 AN WIL BAG COMPANY 48452 COLD PATCH ASPHALT REPAIR 04/11/2016
E 16-900-257-000-000 656.64
656.64
656.64
72792 05/11/2016 AT AND T MAY 2016 AT&T MAY 2016 AT&T 05/01/2016
E 09-440-235-000-000 509.24
E 10-190-235-000-000 481.35
E 10-805-235-000-000 262.94
E 10-808-235-000-000 165.01
1,418.54
1,418.54
72793 05/11/2016 CINTAS CORPORATION 150 150668134 CHILD CARE SUPPLIES 05/04/2016
E 09-440-220-000-000 355.22
355.22
355.22
72794 05/11/2016 DATA QUICK b1-2526730 APR DATA QUICK UPDATES 05/02/2016
E 10-172-250-000-000 43.50
E 10-370-250-000-000 87.00
130.50
130.50
4.b
Packet Pg. 40
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72795 05/11/2016 EZ SUNNYDAY LANDSCAPE 10455 APRIL 2016 PARK MAINTENANCE 04/25/2016
E 10-450-255-000-000 1,800.00
1,800.00
1,800.00
72796 05/11/2016 FAMILY SERVICES ASSOCIATION FSA 3RD Q CDBG SENIOR NUTRITION PROGRAM 01/15/2016
E 22-425-305-000-000 765.50
765.50
765.50
72797 05/11/2016 FRUIT GROWERS SUPPLY 91760041 LANDSCAPE MAINTENANCE SUPPLIES 04/26/2016
E 10-450-245-000-000 36.35
36.35
36.35
72798 05/11/2016 HIGH TECH SECURITY SYSTEMS 115579 JUN C.CARE SECURITY ALARM & FIRE MONITORING SVCS05/02/2016
E 09-440-247-000-000 90.00
90.00
90.00
72799 05/11/2016 HOME DEPOT CREDIT SERVICE 6035322500233683 APRAPR 2016 HOME DEPOT CHARGES 04/29/2016
E 09-440-245-000-000 20.47
E 10-195-245-000-000 248.96
E 10-450-245-000-000 82.62
352.05
352.05
72800 05/11/2016 RIGOBERTO MORALES 011721 RIGO MORALES WORK BOOTS REIMBURSEMENT05/02/2016
E 10-175-218-000-000 173.19
173.19
173.19
72801 05/11/2016 ON TRAC 8424366 APR PLAN CHECK DELIVERY SERVICES 04/30/2016
E 10-172-210-000-000 43.29
43.29
43.29
4.b
Packet Pg. 41
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72802 05/11/2016 ROSENOW SPEVACEK GROUP INC I001415 APR PROPERTY TAX CONSULTING SVCS 05/04/2016
E 32-200-250-000-000 2,137.50
2,137.50
2,137.50
72803 05/11/2016 SO CA EDISON COMPANY APR 2016 EDISON BAPR 2016 ENERGY USAGE 05/11/2016
E 09-440-238-000-000 861.63
E 16-510-238-000-000 95.35
956.98
956.98
72804 05/11/2016 SO CA GAS COMPANY APR 2016 GAS APR 2016 CNG FUEL 05/03/2016
E 09-440-272-000-000 2.60
E 10-175-272-000-000 7.80
E 10-185-272-000-000 2.60
13.00
13.00
72805 05/11/2016 SPARKLETTS 9637116050116 APR BOTTLED WATER 05/01/2016
E 09-440-238-000-000 152.46
E 10-190-238-000-000 131.27
E 10-805-238-000-000 41.96
325.69
325.69
72806 05/11/2016 TIME WARNER CABLE 8448..7245 MAY 2016MAY CIVIC CENTER CABLE/INTERNET SRVS 05/11/2016
E 10-190-238-000-000 146.52
146.52
146.52
72807 05/11/2016 COUNTY OF RIVERSIDE TLMA ADMINSTRATIONTL00000112327 MAR2016 TRAFFIC SIGNAL MAINT 04/19/2016
E 16-510-255-000-000 237.23
237.23
237.23
72808 05/11/2016 TODD PETERS ELECTRIC APR 2016 ELECTRICAL REPAIRS- DOOR AT CITY HALL 02/18/2016
E 10-195-246-000-000 690.00
690.00
690.00
4.b
Packet Pg. 42
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72809 05/11/2016 TRAFFIC MANAGEMENT INC 285153 SAFETY SIGN SUPPLIES 04/06/2016
E 17-900-255-000-000 66.96
66.96
66.96
72810 05/19/2016 ACCENT GRAPHICS AND DESIGN 16-0721 500 BUSINESS CARDS-YANNI DEMITRI 05/02/2016
E 10-175-210-000-000 54.00
54.00
54.00
72811 05/19/2016 AMERICAN FIDELITY ASSURANCE COB465322 JUN EMP PAID ACCIDENT/SUPP LIFE 06/01/2016
B 23-250-20-00 502.64
502.64
502.64
72812 05/19/2016 AMERICAN FIDELITY ASSURANCE CO1341694A APR EMP PAID FLEX SPEND/DEP CARE 04/21/2016
B 23-250-10-00 495.00
495.00
495.00
72813 05/19/2016 ARROWHEAD UNITED WAY PR END 05062016 UWPR END 05062016 UNITED WAY CONTRIBUTIONS 05/06/2016
B 10-022-65-00 5.00
5.00
5.00
72814 05/19/2016 AT AND T MAY 2016 AT&T BMAY 2016 AT&T 05/01/2016
E 09-440-235-000-000 102.05
E 10-450-235-000-000 102.05
204.10
204.10
72815 05/19/2016 KEVIN HOWARD BEARDSLEY 066-16 APR-MAY 2016 VIDEOGRAPHER SVCS 05/11/2016
E 10-125-250-000-000 300.00
300.00
300.00
4.b
Packet Pg. 43
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72816 05/19/2016 CA PUB EMPLOYEES RETIRE SYSTEM2033 JUN 2016 PERS HEALTH INSURANCE 05/16/2016
E 09-440-142-000-000 1,919.73
B 10-022-61-00 7,411.99
E 10-120-142-000-000 1,776.38
E 10-125-142-000-000 366.53
E 10-175-142-000-000 2,365.53
E 10-370-142-000-000 366.53
E 10-380-142-000-000 203.13
E 10-450-142-000-000 627.08
E 16-175-142-000-000 345.92
E 32-200-142-000-000 1,125.78
16,508.60
16,508.60
72817 05/19/2016 CALPERS 457 PLAN PR END 05062016 457PR END 05062016 EMPLOYEE 457 PLAN CONTRIBUTIONS05/06/2016
B 10-022-63-00 1,085.87
B 10-022-64-00 9.02
1,094.89
1,094.89
72818 05/19/2016 CITY NEWSPAPER GROUP 04072016 PUBLIC HEARING LANDUSE/HOUSING ELEMENT 04/07/2016
E 10-370-230-000-000 411.16
411.16
411.16
72819 05/19/2016 CITY OF LOMA LINDA 2576 JUNE 2016 INFO SYSTEMS SUPPORT 05/05/2016
E 10-380-250-000-000 2,567.64
2,567.64
2,567.64
72820 05/19/2016 CITY OF SAN BERNARDINO 2016-21000001 APR 2016 ANIMAL CTRL SVCS 04/21/2016
E 10-187-256-000-000 12,461.00
12,461.00
12,461.00
4.b
Packet Pg. 44
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72821 05/19/2016 CLEAN STREET 82042 APR 2016 STREET SWEEPING SERVICES 04/30/2016
E 16-900-254-000-000 4,833.34
4,833.34
4,833.34
72822 05/19/2016 HDL SOFTWARE LLC 0010197-IN PERMIT TRACKING SOFTWARE ANNUAL USE FEE02/29/2016
E 10-172-246-000-000 1,992.26
1,992.26
1,992.26
72823 05/19/2016 HIGH TECH SECURITY SYSTEMS 114894 MOVE OF CAMERA LINES TO COMPUTER ROOM 02/24/2016
E 10-195-247-000-000 320.00
320.00
320.00
72824 05/19/2016 WILLIAM HUSSEY 2016REIM REIMB EXP RE: OMNI- TRANS GEN ASSEMBLY 05/11/2016
E 10-110-270-000-000 193.29
193.29
193.29
72825 05/19/2016 JH DOUGLAS AND ASSOCIATES 4 HOUSING ELEMENT UPDATE 04/30/2016
E 10-370-250-000-000 5,625.00
5,625.00
5,625.00
72826 05/19/2016 JONES AND MAYER 77322 LEGAL COUNSEL SERVICES 04/29/2016
E 10-160-250-000-000 5,167.00
5,167.00
77323 LEGAL COUNSEL SVCS 04/29/2016
E 32-200-251-000-000 3,737.00
3,737.00
8,904.00
72827 05/19/2016 MIDAMERICA ADMIN AND RETIRE PR END 05062016 ARSPR END 05062016 ARS RETIREMENT CONTRIBUTION05/06/2016
B 10-022-68-00 422.21
422.21
422.21
4.b
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
0043580
72828 05/19/2016 MOORE IACOFANO GOLTSMAN INC 0043286 JAN 2016 PARK ASSESSMENTS AND ESTIMATES FOR NEW PARKS02/27/2016
E 13-445-250-020-000 5,485.75
5,485.75
FEB 2016 PARK ASSESSMENTS AND ESTIMATES FOR NEW PARKS05/25/2016
E 13-445-250-020-000 3,474.99
3,474.99
0043969 MAR 2016 PARK ASSESSMENTS AND ESTIMATES FOR NEW PARKS04/28/2016
E 13-445-250-020-000 2,234.00
2,234.00
11,194.74
72829 05/19/2016 PUBLIC EMPLOYEES RETIREMENT PR END 05062016 PERSRETIREMENT CONTRIBUTIONS P/R END 05/06/201605/06/2016
B 10-022-62-00 8,537.02
8,537.02
8,537.02
72830 05/19/2016 SANTA FE BUILDING MAINTENANCE14837 APR 2016 JANITORIAL SERVICES 04/30/2016
E 10-195-245-000-000 593.33
E 10-450-245-000-000 450.00
1,043.33
1,043.33
72831 05/19/2016 SO CA EDISON COMPANY APR 2016 EDISON CAPR 2016 ENERGY USAGE 05/07/2016
E 16-510-238-000-000 5,296.36
E 26-600-238-000-000 49.80
E 26-601-238-000-000 41.50
E 26-602-238-000-000 58.10
5,445.76
5,445.76
72832 05/19/2016 SO CA GAS COMPANY APR 2016 GAS APR 2016 NATURAL GAS USAGE 05/10/2016
E 09-440-238-000-000 49.43
E 10-190-238-000-000 194.53
E 10-805-238-000-000 115.77
359.73
359.73
4.b
Packet Pg. 46
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
605031214
72833 05/19/2016 SYSCO RIVERSIDE INC 605031213 FY 2015-16 C.CARE FOOD SUPPLIES 05/03/2016
E 09-440-220-000-000 320.16
E 09-441-220-000-000 1,934.65
2,254.81
FY 2015-16 C.CARE FOOD SUPPLIES 05/03/2016
E 09-440-220-000-000 415.41
415.41
2,670.22
72834 05/19/2016 THE COMPUTERIZED EMBROIDERY CO22536 B.OWENS & G. COX, 4 GT LOGO SHIRTS 05/03/2016
E 10-185-218-000-000 159.75
159.75
159.75
72835 05/19/2016 THE REC CENTER RECTRSMR-1 2016 PROFESSIONAL SERVICE FOR SUMMER REC PROGRAM05/18/2016
E 10-120-250-306-000 5,000.00
5,000.00
RECTRSMR-2 2016 PROFESSIONAL SERVICE FOR SUMMER REC PROGRAM05/18/2016
E 10-120-250-306-000 5,000.00
5,000.00
10,000.00
72836 05/19/2016 TIME WARNER CABLE 8448...4289 MAY-JUNMAY-JUN CHILD CARE CABLE/INTERNET SERVICES05/17/2016
E 09-440-238-000-000 99.99
99.99
8448..7046 MAY-JUNMAY-JUN CITY HALL CABLE SERVICES 05/16/2016
E 10-190-238-000-000 64.21
64.21
164.20
72837 05/19/2016 VERIZON WIRELESS 9764440049 EOC VERIZON CELL TOWER MONTHLY BILLING 04/25/2016
E 10-808-235-000-000 20.04
20.04
20.04
4.b
Packet Pg. 47
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Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72838 05/19/2016 WILLDAN 002-16557 MAR 2016 PLAN REVIEW/INSPECTION SVCS 04/08/2016
E 10-172-250-000-000 10,765.00
10,765.00
10,765.00
72839 05/25/2016 ACCENT GRAPHICS AND DESIGN 16-0728 500 BUSINESS CARDS-SANDRA MOLINA 05/13/2016
E 10-370-210-000-000 54.00
54.00
54.00
72840 05/25/2016 AT AND T MAY-JUN 2016 AT&TMAY-JUN 2016 CHILD CARE PHONE AND INTERNET SERVICES05/14/2016
E 09-440-235-000-000 155.23
155.23
155.23
72841 05/25/2016 CA STATE DEPT OF JUSTICE 163036 FINGERPRINT SVCS 05/04/2016
E 10-190-226-000-000 64.00
64.00
64.00
72842 05/25/2016 CHAMPION FIRE SYSTEMS INC 38888 SMOKE DETECTOR MONITORING - CITY HALL 03/26/2016
E 10-195-246-000-000 144.00
144.00
144.00
72843 05/25/2016 CHEVRON TEXACO CARD SERVICES47380519 APR VEHICLE FUEL 05/06/2016
E 10-175-272-000-000 595.95
E 10-185-272-000-000 23.84
619.79
619.79
72844 05/25/2016 CINTAS CORPORATION 150 150675759 PAPER SUPPLIES & OPERATIONAL ITEMS 05/18/2016
E 09-440-220-000-000 355.22
355.22
355.22
4.b
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Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72845 05/25/2016 DAILY JOURNAL CORPORATION B2876975 PUBLIC NOTICES 05/05/2016
E 10-125-230-000-000 182.60
182.60
B2877106 PUBLIC NOTICES 05/05/2016
E 10-125-230-000-000 154.00
154.00
336.60
72846 05/25/2016 EYEMED FIDELITY SECURITY LIFE 619343 MAY EMPLOYEE PAID VISION INSURANCE 05/01/2016
B 10-022-61-00 105.87
105.87
105.87
72847 05/25/2016 FOX OCCUPATIONAL MEDICAL CTR68679-69019 MEDICAL SERVICES/PHYSICALS 05/03/2016
E 10-120-220-000-000 120.00
120.00
120.00
72848 05/25/2016 GOPHER PATROL 176538 GOPHER REMOVAL SVCS - PICO PARK 05/06/2016
E 10-450-245-000-000 245.00
245.00
177036 GOPHER REMOVAL SVSCS - ROLLINS PARK 05/06/2016
E 10-450-245-000-000 85.00
85.00
330.00
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72849 05/25/2016 LEVEL 3 COMMUNICATIONS 44061567 MAY PHONE AND INTERNET SERVICES 05/17/2016
E 10-190-235-000-000 1,359.70
1,359.70
1,359.70
72850 05/25/2016 LINCOLN NATIONAL LIFE INSURANCLCLN JUN 2016 JUNE LIFE/ AD&D/DEP LIFE/WI/LTD 06/01/2016
B 10-022-66-00 1,047.79
1,047.79
1,047.79
72851 05/25/2016 MUNISERVICES LLC 0000041621 APRIL 2016 BUSINESS LICENSE SRVCS 04/30/2016
E 10-140-250-000-000 805.66
805.66
805.66
72852 05/25/2016 OFFICE DEPOT 838945793001 OFFICE SUPPLIES 05/11/2016
E 10-140-210-000-000 242.97
242.97
840175632001 OFFICE SUPPLIES 05/10/2016
E 10-140-210-000-000 106.50
106.50
838945908001 PRINTING CALCULATOR 05/11/2016
E 10-140-210-000-000 43.19
43.19
392.66
72853 05/25/2016 PROGREEN BUILDING MAINTENANCE15100 MAY 2016 JANITORIAL SERVICES 05/13/2016
E 09-440-244-000-000 1,020.00
1,020.00
1,020.00
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Invoice #Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72854 05/25/2016 ROADRUNNER SELF STORAGE INC 20139 MAY 2016 STORAGE LEASE 05/17/2016
E 10-140-241-000-000 248.00
248.00
248.00
72855 05/25/2016 SHELL FLEET MANAGEMENT 0000008000209687605APR 2016 FUEL VEHICLE 05/06/2016
E 10-175-272-000-000 269.35
269.35
269.35
72856 05/25/2016 SIEMENS INDUSTRY INC 5610012627 APR 2016 TRAFFIC SIG MAINT 05/12/2016
E 16-510-255-000-000 702.00
702.00
5620009648 APR2016 SIGNAL RESPONSE CALL OUTS 05/12/2016
E 16-510-255-000-000 604.74
604.74
1,306.74
72857 05/25/2016 THE REC CENTER RECTCT REFUND LICENSE FOR EASTER EVENT 05/25/2016
E 61-461-300-000-000 310.00
310.00
310.00
72858 05/25/2016 TIME WARNER CABLE 8448..3825 MAY-JUNMAY-JUN 2016 SENIOR CENTER CABLE SERVICES05/23/2016
E 10-805-238-000-000 58.91
58.91
58.91
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Check Register
CITY OF GRAND TERRACE
As of 5/31/2016
Check #Date Vendor Invoice Description Inv. Date Amount
Paid
72859 05/25/2016 COUNTY OF RIVERSIDE TLMA ADMINSTRATIONTL0000012387 APR2016 TRAFFIC SIGNAL MAINT 05/11/2016
E 16-510-255-000-000 244.49
244.49
244.49
72860 05/25/2016 UNDERGROUND SERVICE ALERT 420160299 APR UNDERGROUND DIGGING NOTIFICATIONS SRVS05/01/2016
E 16-900-220-000-000 25.50
25.50
25.50
72861 05/25/2016 UPDOG 000606 GRAPHIC DESIGN SERVICES 03/30/2016
E 10-370-230-000-000 255.20
255.20
000553 GRAPHIC DESIGN SERVICES 02/29/2016
E 10-370-230-000-000 83.55
83.55
338.75
72862 05/25/2016 WILLDAN 002-16558 MAR 2016 BUILDING OFFICIAL SERVICES 04/08/2016
E 10-172-250-100-000 5,980.00
5,980.00
002-16683 APR 2016 BUILDING OFFICIAL SERVICES 05/05/2016
E 10-172-250-100-000 3,640.00
3,640.00
002-16369 JAN 2016 BUILDING OFFICIAL SERVICES 02/05/2016
E 10-172-250-100-000 3,445.00
3,445.00
002-16468 FEB 2016 BUILDING OFFICIAL SERVICES 03/09/2016
93 checks in this report
E 10-172-250-100-000 3,250.00
3,250.00
16,315.00
Total Checks:404,279.40
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AGENDA REPORT
MEETING DATE: June 14, 2016 Council Item
TITLE: Notice of Completion for Construction of ADA Access
Improvements to City Hall
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: Direct Staff to file a Notice of Completion for the City Hall
ADA Door Project
2030 VISION STATEMENT:
This staff report supports 2030 Vision Goal #2 to maintain public safety by investing in
critical improvements to infrastructure.
BACKGROUND/DISCUSSION:
In recent years, the City has made ongoing efforts to comply with ADA requirements
with the assistance of Community Development Block Grants (CDBG), such as the ADA
parking lot improvements.
The City was awarded CDBG funding to construct ADA door improvements. On
February 23, 2016, the City Council awarded a Contractor Services Agreement to Barr
Door Inc., in the amount of $12,707.45, for ADA upgrades on the south entrance doors
to City Hall. Upgrades include push button devices located inside and outside of the
building which automate the doors.
On May 25, 2016, all work was completed, and a Notice of Completion for the City Hall
ADA Door Project, needs to be filed.
FISCAL IMPACT:
CDBG funds were used for this project (See attachment ‘Revised A’). No impact to the
general fund has been realized.
ATTACHMENTS:
Notice of Completion (PDF)
APPROVALS:
Sandra Molina Completed 06/01/2016 12:25 PM
City Attorney Completed 06/07/2016 1:53 PM
Finance Completed 06/07/2016 6:49 PM
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Community Development Completed 06/07/2016 6:50 PM
City Manager Completed 06/09/2016 7:53 AM
City Council Pending 06/14/2016 6:00 PM
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City of Grand Terrace
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313
City of Grand Terrace
22795 Barton Road, Grand Terrace, CA 92313
6/25/2016
Construction of ADA Access Improvements to City Hall.
Barr Door, Inc.
February 23, 2016
Grand Terrace
San Bernardino 22795 Barton Road
Grand Terrace, CA 92313
22795 Barton Road, Grand Terrace, CA 92313
May 26, 2016
Grand Terrace
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AGENDA REPORT
MEETING DATE: June 14, 2016 Council Item
TITLE: Advertisement for Planning Commission Appointments
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: Direct the City Clerk to advertise for appointments to the
Planning Commission, accept applications and schedule
interviews.
2030 VISION STATEMENT
This action supports Our Mission: To preserve and protect our community and its
exceptional quality of life through thoughtful planning, within the constraints of fiscally
responsible government.
BACKGROUND:
The Planning Commission is a five-member Board appointed by the City Council and
serve four year terms at the pleasure of the City Council (Municipal Code Chapter 2.16).
The terms alternate so that every two years at least two appointments are set to expire.
At the end of the fiscal year, Chairman Comstock’s and Commissioner Ceseña’s terms
are set to expire. Commission members are eligible to seek reappointment to the
Planning Commission. However, Vice Chair Stephens submitted his resignation
effective June 2, 2016, which leaves a vacancy. The Table below depicts the
composition and terms of the Commission.
Name Appointed Re-Appointed Term Ends
Chairman Tom Comstock 06/27/2002 06/26/2012 06/30/2016
Vice Chair Ryan Stephens* 11/13/2012 -- 06/30/2018
Jeffrey Allen 6/10/2014 -- 06/30/2018
Tara Ceseña** 6/10/2014 -- 06/30/2016
Ed Giroux 6/10/2014 -- 06/30/2018
* Resigned on 6/2/2016 **Appointed Mid-term due to vacancy.
DISCUSSION:
It is standard practice to advertise for additional applicants before making new four-year
appointments. The existing Commission will remain in place until completes the
appointment process.
Staff recommends that the application process be opened on June 15, 2016, and closed
on July 6, 2016. Information would be disbursed through a press release and posting
on the City’s website, and reader board.
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Staff would then schedule interviews with all candidates in July 2016; however, the
Council could simply re-appoint existing members that re-apply.
FISCAL IMPACT:
There would be no fiscal impact created by this action. Planning Commissioners are
paid a stipend of $50.00 a month, which would continue with the new appointments.
APPROVALS:
Sandra Molina Completed 06/07/2016 3:29 PM
City Attorney Completed 06/08/2016 4:49 PM
Finance Completed 06/08/2016 7:05 PM
City Manager Completed 06/09/2016 8:15 AM
City Council Pending 06/14/2016 6:00 PM
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AGENDA REPORT
MEETING DATE: June 14, 2016 Council Item
TITLE: Award of Contract to MediaStar-SG for replacement/upgrade
to the audio system and wiring in the Council Chambers
PRESENTED BY: Pat Jacquez-Nares, City Clerk
RECOMMENDATION: 1. Award the purchase and installation of the audio
system replacement/upgrade and the replacement of the
wiring in the Grand Terrace City Hall Council Chambers to
MediaStar-SG; and
2. Authorize the City Manager to execute the purchase
order and should the need arise, to increase the purchase
order, not to exceed the contingency amount should a
change order be necessary during the installation of the
project.
2030 VISION STATEMENT:
This staff report supports the City Council Core Value of open and inclusive government
and Goal #5 to engage in proactive communication by utilizing technology to
disseminate information and engage the community
BACKGROUND/DISCUSSION:
On June 23, 2015, the City Council adopted its Fiscal Year 2015/2016 Budget. With this
budget approval, the City Council approved the Fixed Asset request for the City Council
Chamber Upgrade in the amount of $20,000.
The audio equipment in the Council Chambers is very outdated. Staff continues to use
this system during the City Council meetings, to record and broadcast the meetings for
the Grand Terrace Public Television (Channel 3) and for web streaming. The City
receives numerous and consistent complaints from residents regarding the quality of
these broadcasts. The microphones in the Council Chamber have progressively gotten
worse over time and now need to be replaced.
Staff received three bids from the following vendors:
Vendor Bid Amount:
MediaStar-SG (Attachment A) $16,962.00
Studio Spectrum (Attachment B) $22,376.60
Triton Technology (Attachment C) $30,882.04
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Based on the quotes received, staff is recommending that City Council approve the
purchase and installation of the audio system replacement/upgrade and the
replacement of the wiring in the Grand Terrace City Hall Council Chambers to
MediaStar-SG, the lowest responsible bidder and allow for a 7.75% contingency (one
additional day of labor should the existing conduits not be useable) as follows:
Vendor Bid Amount:
Media Star-SG $16,962.00
Contingency (7.75%) $1,315.00
TOTAL $18,277.00
Once approved by City Council, a purchase order will be issued to the vendor. The
vendor would begin the three day installation on Wednesday, June 15, 2016 and
complete the project no later than Sunday, June 19, 2016.
FISCAL IMPACT:
The award of the contract to MediaStar-SG, as outlined herein, is budgeted from the
Fixed Assets approved by City Council at the adoption of the FY2015-16 budget.
Approved Fixed Assets Line Item in FY2015-16:
Fund Account Account Title Approved Budget
Fixed Assets 70-110-001 Chamber Audio/ Video Upgrade $20,000
ATTACHMENTS:
Attachment A - MediaStar Proposal (PDF)
Attachment B Studio Spectrum Proposal (PDF)
Attachment C - Triton Technology Proposal (PDF)
APPROVALS:
Pat Jacquez-Nares Completed 06/08/2016 6:06 PM
City Attorney Completed 06/09/2016 10:14 AM
Finance Completed 06/09/2016 1:21 PM
City Manager Completed 06/09/2016 3:24 PM
City Council Pending 06/14/2016 6:00 PM
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ATTACHMENT A
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ITM QTY Description Unit Cost Extension
Video Hardware Components
1
2
3
4
1 DVD Recorder $290.00
Video Hardware Subtotal
$290.00
$290.00
Audio Hardware Components
ATTACHMENT B
1056 North Lake St.*Burbank,California 91502
(818)843-1610 *Fax (818)843-1145
www.studiospectrum.com
Council Chambers Audio System (rev.1)
Replacement of Problematic Components
Client:City of Grand Terrace Proposal #:GTAUD1
22795 Barton Rd
Grand Terrace,CA 92313 Date:1/7/2016
Consultant:John Buckowski
Attn:Pat Jacquez-Nares
Email:pnares@grandterrace-ca.gov
Tel:(909)824-6621 x 230 This quotation
Fax:(909)824-6623 valid for 30 days
5 2 AKG Audio Mixer with Automixing Capability (Dual Units for 28 Ch.Total)$2,953.50 $5,907.00
6 1 DBX Audio EQ Processor $433.50 $433.50
7 1 Speaker Amplifier 70v $890.10 $890.10
8 14 Gooseneck microphones 21"Length -for Dais (9),Staff Desk (4),Podium (1)$281.25 $3,937.50
9 13 Microphone Tabletop Mounts with Mute Switch,Shock Mount $107.25 $1,394.25
10 1 Microphone Tabletop Mounts with Shock Mount (no mute switch at podium)$52.50 $52.50
11 1 Audio/Video Distribution Amplifier $474.38 $474.38
(distributes PA audio to recording and broadcast destinations)
12 2 Sennheiser Wireless Microphone Package,includes mounting accessories $744.00 $1,488.00
13 1 Audio Installation Cable &Fittings $375.00 $375.00
14 Audio Hardware Subtotal $14,952.23
15
16 Labor
17 24 On-Site Installation ofnew audiomixing system,integration withexisting loudspeaker and broadcast
system,removal ofoldunused equipment from rack bayand storagecloset wall.$225.00 $5,400.00
18 2 3-man Labor Crew,billed as 24 hours @ $225/hrOn-Site End User Training,Billed a 2hours @ $125/hr $125.00 $250.00
19 Labor Subtotal $5,650.00
20
21
22
23 Subtotal $20,892.23
24 Freight $265.00
25 8.00%Local Sales Tax $1,219.38
26 TOTAL $22,376.60
This customconfiguration anddesignis copyrighted byStudio Spectrum,Inc.and may notbe copied or usedwithout theexpress written permission of the
designer.1
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City of Grand Terrace_Prpsl Audio Mixer Prjct.pdf Page 1 of 6
March 1,2016
City of Grand Terrace
Attn:Pat Jacquez-Nares
22795 Barton Rd
Grand Terrace,CA 92313
Dear.Mrs.Pat Jacquez-Nares,
Thank you for the opportunity to provide you pricing to replace the audio mixer and microphones in the
council chamber. The scope of work for this project is as follows:
SCOPE OF WORK
Triton will provide the following services for this project:
Triton will provide the system integration services outlined in our Project Process,
detailed below including the design,installation, commissioning and testing of the
system.
Triton will provide the equipment and hardware outlined in the pricing detailed after the
Project Process.
Triton will use the existing audio infrastructure and wiring for this project. Triton will
evaluate the infrastructure and wiring during the Program Phase of the Project Process
to determine whether the wiring can be used.If it can be reused this will minimize costs
for the project, however if Triton feels that it cannot be reused,Triton will notify the city
immediately.
Triton will replace the existing Phoenix wall mounted audio mixer in the storage room
with the Biamp Digital Signal Processing Mixer.It is intended to reuse the remaining
existing equipment in the storage room if possible. If it is determined during the design
process that any of this equipment needs to be replaced Triton will notify the city
immediately.The Biamp will have a simple controller for general use then a virtual
panel available on a customer furnished computer for more advance controls. Triton
will provide the programming and setup of the Biamp.
Triton will replace the 9 Council, 1 Podium,and 3 Staff microphones and plates with
new cardioid microphones and a shock mount that will allow ease of connection and
disconnection of the microphones.
The inputs to the audio mixer will remain the same which include:
o 9 Council Microphones
o 1 Podium Microphone
o 3 Staff Microphones
o 2 Wireless Handhelds
32234 Paseo Adelanto Suite E-1 San Juan Capistrano,CA 92675
949.388.3919 Office *866.275.9175 Fax
www.tritontechnology.tv *License No.951869
ATTACHMENT C
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GARDEN TERRACE AUDIO MIXER AND MICROPHONE PROJECT
Triton Technology Solutions,Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano,CA 92675
949.388.3919 Office *866.275.9175 Fax *www.tritontechnology.tv
City of Grand Terrace_Prpsl Audio Mixer Prjct.pdf Page 2 of 6
o 1 Future Mic for ADA
o Future Audio Input from Presentation system
The outputs from the audio mixer will remain the same which include:
o Output to amplifiers to drive speakers in council chamber
o Output to the production system
o Output to William Sound Assistive Listening system.
The existing speakers and amplifiers will remain and continue to be used as they are.
ASSUMPTIONS &EXCLUSIONS
1.The existing audio infrastructure and wiring can be reused with the new audio mixer. If it is
determined that this all needs to be replaced Triton will provide a proposal for this additional
cost.
2.The metal plates where the current microphones can be removed and a new shock mount be
positioned in the same hole the face plate covers. The city is responsible for any finish work to
the dais top if there is any carpentry work that is required to fix the dais top that is under the
plate.
3.Wireless microphones feed the existing mixer and not just the speaker in the council room.
Pricing does not include re wiring this if this is not the case.
4.The podium mic faces a speaker,which causes feedback. This is a known issue and Triton will
try to resolve this through the DSP software. This scope of work does not include the
replacement or moving the location of the speakers.
Triton will provide design,installation,testing,and commissioning and training services for this project.
This will follow our Project Process,which describes our approach and methodology to the scope of
work and what will be achieved at the completion of the process including objectives and deliverables.
The entire process is made up of four phases in which each one is built upon the other. A requirement
of each phase in the Project Process is for the City of Garden Terrace stakeholders to work closely with
Triton Technology.
The two phases,Concept Phase and Design Phase,will require collaboration between both you and
project team to define all the project requirements.Without collaboration;it is not possible to
define the objectives and expectations,nor design a system that will meet them.
Within the Concept and Design Phase,you will be required to review and approve all deliverables
before proceeding to the next phase. This allows you to fully understand their systems specification,
capabilities,budgets,timelines,etc.This review and approval process confirms that the design is
meeting their objectives and expectations.
The Project Process includes value engineering throughout the entire process,which allows us to
discuss alternative designs,products and/or processes that could be applied to the project with the
benefit of saving you money.
Triton Technology is to provide a proposal for the design,integration,cabling,testing,and
documentation services that include Phase I-IV of the Triton Project Process for City of Garden
Audio Mixer and Microphone Project (herein after referred to as PROJECT).
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GARDEN TERRACE AUDIO MIXER AND MICROPHONE PROJECT
Triton Technology Solutions,Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano,CA 92675
949.388.3919 Office *866.275.9175 Fax *www.tritontechnology.tv
City of Grand Terrace_Prpsl Audio Mixer Prjct.pdf Page 3 of 6
Our Project Process is as follows:
I.PROGRAM PHASE: The first phase of the process is to develop the conceptual design and
define overall project goals. This phase allows the project team to brainstorm at a high level
and determine the specific functionality for each system area and location of the project.
The deliverables of this phase include block and flow diagrams,a Rough Order of
Magnitude (ROM)estimate of proposed equipment,space layout drawings and preliminary
functional description of the system. Specifically,this phase includes the following:
a.Conduct Meetings
b.Provide Needs Analysis
c.Review Existing Documentation Facilities
d.Benchmark Comparable Facilities
e.Conduct Program Meeting Management,Operator,Engineering
f.Program Report including Conceptual Design
II.DESIGN PHASE:The Design Phase refines the research and design findings from the
Program Phase.This second phase takes the information from Program Phase and
develops the design into detail. Once this phase is completed,the client will know
everything that needs to be known about the project from a technical standpoint including
how all equipment will be wired,where the equipment will be installed,what size technical
furniture or number of racks will be required,as well as electrical and mechanical
requirements. A final Bill Of Material is prepared inclusive of specific line item equipment
lists.This phase includes the following:
a.Conduct Meetings
b.Research Benchmark Equipment
c.Develop System Design
d.Establish the Infrastructure
i.Concept
ii.Schematic, Design
e.Critical Design Review of Technical Systems
f.Final space planning,floor plans,etc.
g.Rack elevations and/or console layouts
h.I/O Panel Design and Layout
i.Identification of power,and conduit requirements.The customer will complete the
implementation of power and conduit requirements.
j.Deliverables and Approval
i.Drawings in both hard and soft copy Construction single line drawings that
document every cable and all equipment that will be installed in this project.
(Cables not documented include power,keyboard,and mice.) All equipment is
specified and named.
ii.Bill of Material both hard and soft copy that lists the equipment required for the
project including quantity,manufacturer,model #and price. BOM will also
include Customer Furnished Equipment and will be designated as CFE with no
price associated with it.
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GARDEN TERRACE AUDIO MIXER AND MICROPHONE PROJECT
Triton Technology Solutions,Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano,CA 92675
949.388.3919 Office *866.275.9175 Fax *www.tritontechnology.tv
City of Grand Terrace_Prpsl Audio Mixer Prjct.pdf Page 4 of 6
iii.Database
iv.Accurate project Cost quote for remaining phases.
v.Project Timeline for remaining phases.
III.INSTALLATION PHASE:Once the customer approves the design,the project moves to the
installation phase. Deliverables and activities in this phase are as follows:
a.Installation Coordination Meeting
b.Prepare Submittals
i.Shop Drawings
ii.Sample Finishes
iii.Detailed Technical Drawings
c.Procure Technical Equipment
d.Prepare Site for Installation
i.Rack
ii.Grounds
iii.Cable Trays
e.Pre-Assembly and testing
f.Assemble and test the Technical System
g.Install Equipment
h.Run Cables
i.Label all cables and equipment
j.Vendor Commissioning
k.Deliverable
i.All Equipment Installed
ii.Wiring Complete
IV.COMMISSIONING PHASE: The system is tested,programmed and configured to ensure
complete functionality as the system was designed.Staff is trained on any new equipment,
systems and processes.The working system is delivered to the client as a fully functional
and operating system.Triton will provide system commissioning,including system
acceptance with documentation,overall system training with training documentation.
Individual component operational training for the equipment will be specified as a line item in
the final bill of materials Triton provides and will be provided by individual manufactures as
required.Deliverables and activities in this phase include:
a.Program equipment including audio DSP equipment
b.Preliminary testing and room EQ
c.Generate Punch List
d.Inspect,Test,and Align System
e.Training for this project will include:
a. 2 Hours of operational training for general users of each space.
f.Deliverables
i.Final as Built Drawings will be provided in both Hard and Soft Copy.
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GARDEN TERRACE AUDIO MIXER AND MICROPHONE PROJECT
Triton Technology Solutions,Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano,CA 92675
949.388.3919 Office *866.275.9175 Fax *www.tritontechnology.tv
City of Grand Terrace_Prpsl Audio Mixer Prjct.pdf Page 5 of 6
1.One set of bound notebook(s)will be provided to house the hard copy
drawings printed on size paper.
2.Soft Copy drawings will be provided in the following two file formats:
a.AutoCAD dwg file
b.Adobe pdf file
ii.Cable Database will be provided in a soft copy file format of Microsoft Excel
iii.Un-compiled Crestron Code and other code and setup as applicable
iv.Project Sign Off
PROJECT PRICING AN PAYMENT TERMS:
The price for this project including the equipment,labor and installation materials is $30,882.04.
The bill of materials with all pricing follows this page.
The payment terms for this project is as follows:
Equipment and Materials will be invoiced with payment due in Net 30 days at the time items are
received at the client's facility or warehouse,whatever occurs first.
Labor is to be invoiced with the following milestones with payment due in Net 30 days.
o 10%Deposit to be invoiced at time of contract
o 20%to be invoiced at conceptual drawing review
o 20%to be invoiced at single line drawing review
o 40%to be invoice at the start of the onsite installation
o 10%to be held in retention until all final documentation is delivered and customer signs
off on the project.
Thank you again for giving us this opportunity to provide you with this proposal. I am happy to review
this proposal with you and to explain the differences between this system and your current system.
Please do not hesitate to contact me.
Sincerely,
Digitally signed by Kristen
Tetherton DN:cn=Kristen
Tetherton,o=TritonTechnologySolutions,Inc,ou,email=kristen@tritontech.tv,c=US Date:2016.03.0305:44:48
-08'00'
Kristen Tetherton
President
Kristen Tetherton
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City of Grand Terrace_Prpsl Audio Mixer Prjct.pdf Page 6 of 6
CUSTOMER:City of Grand Terrace QUOTEDATE:March2,2016
CityofGrand Terrace_Audio
ADDRESS:22795 Barton Rd PROPOSAL #:Mixer_BOMV3
GrandTerrace,CA92313CONTACT:PatJacquez-NaresPHONE#:(909)824-6621ext 230 32234 PaseoAdelantoSuite E-1|SanJuan Capistrano,CA92675
phone:949.388.3919|fax:866.275.9175www.TritonTechnology.tv|license #951869
EMAIL:PNares@grandterrace-ca.gov
ITEM #QTY MANUFACTURER MODEL #DESCRIPTION PRICE EXTENDED
PRICE
1 1 Biamp Tesira
SERVER-IO
Tesira DSP server with up to 48 channels of I/O,1
DSP-2 card (2 additional DSP-2 cards can be
added)no AVB-1 network card
$4,200.00 $4,200.00
2 1 Biamp Tesira DSP-2 Tesira DSP Card with two DSP's $524.00 $524.00
3 1 Biamp Tesira TEC-1s Tesira PoE Ethernet Control surface mount $393.00 $393.00
4 5 Biamp Tesira SEC-4
The Tesira SEC-4 is a modular analog input card
for use with Tesira SERVER or SERVER-IO
devices.Each SEC-4 provides 4 channels of mic
or line level audio input with Acoustic Echo
Cancellation.The SEC-4 utilizes the next
generation of the proprietary technology
and also features two new Biamp algorithms,
SpeechSense and AmbientSense which enhance
speech processing by more accurately
distinguishing between humanspeech and noise.
$458.00 $2,290.00
5 2 Biamp Tesira SOC-4 4 Channel Mic/Line Output Card $195.00 $390.00
6 1 PC -Customer Furnished for Tesira Virtual Panel $0.00 $0.00
7 1 Cisco SG200-08P 8-Port Gigabit POE Smart Switch $128.00 $128.00
8 14 Shure MX412S/C 12"Cardioid Mic.Attached XLR Preamp,Shock
&Flange Mount,Snap-Fit Foam Windscreen,
Mute Switch,LED Indicator
$218.00 $3,052.00
9 14 Shure A400XLR Quick Release XLR Insert Adapter for use with
A400SM Shock Mount
$19.00 $266.00
10 1 Middle
Atlantic
DWR-12-26 Wall Mounted Rack Kit 12RU,26"Deep (24"
Usable Depth)
$475.00 $475.00
11 1 Triton Materials
Installation Materials includes non plenum cables,
connectors,rack screws,solder and other
consumables required for the installation.
$1,145.00 $1,145.00
11 1 Triton Labor Per Scope of Work $15,500.00 $15,500.00
This quotation is good for 30 days.Payment
terms available upon credit approval.
SUBTOTAL:$28,363.00
FREIGHT ESTIMATE BILLED AT COST :$250.00
TAX @:8.00%$2,269.04
CALIFORNIA E-WASTE RECYCLE FEE:
$3.00/Monitor 4"-14.99"
$4.00/Monitor 15"-34.99"
$5.00/Monitor 35"or larger
TOTAL:$30,882.04
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AGENDA REPORT
MEETING DATE: June 14, 2016 Council Item
TITLE: Engineer's Report for 2016-2017 Landscape & Lighting
Assessment District 89-1
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: Adopt a RESOLUTION OF THE CITY COUNCIL
APPROVING THE ENGINEER'S "REPORT" FOR THE
ANNUAL LEVY OF PROPOSED INCREASED
ASSESSMENTS FOR THE FISCAL YEAR 2016 - 2017 IN
A DISTRICT WITHIN SAID CITY
2030 VISION STATEMENT:
This staff report supports Goal #1 to Ensure our Fiscal Viability by ensuring appropriate
cost recovery for services.
BACKGROUND:
On May 10, 2016 the City Council adopted Resolutions initiating proceedings for an
increased assessment for Landscaping and Lighting Assessment District No. 89-1
(“Assessment District”), which contains three Zones, preliminarily approving the
Engineer’s Report; declaring its intention to levy increased assessments; and stating the
date of the public hearing for July 12, 2016.
The Final Engineer’s Report, which will be presented to the City Council on July 12,
2016, determined that the budgets for each Zone in the Assessment District required
adjustment to account for actual costs incurred by the City, currently, and expected to
be incurred during Fiscal Year 2016/17. Such adjustments affected the amount of the
General Fund contribution to accurately reflect the current and proposed increased
assessments.
Staff is informing the Council of the difference of between the Preliminary and Final
Engineer’s Report ahead of the July 12th public hearing, so that the hearing focuses on
the proposed assessment and balloting.
DISCUSSION:
The Preliminary Engineer’s Report budgets were underfunded and it is prudent to
budget for services at the actual costs and as a contingency. City staff determined that
costs are incurred at a higher level than preliminarily stated and the City currently
contributes from the General Fund annually to meet the needs of the Zones in the
Assessment District. The Final Engineer’s Report reflects the actual costs incurred by
each Zone in the Assessment District, the current and proposed general fund
contribution, and the current and proposed assessment per parcel.
It’s important to note that although the costs and figures have been adjusted, the
amount of the actual increase for each Zone is substantially the same, and it is the
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amount of the General Fund contribution that changes.
Reason for changes in Current Assessment: To accurately reflect the actual costs of
the Zones, the amount contributed by the City from the general fund and the current
maximum assessments per parcel.
Reason for changes in Proposed Assessment: To accurately reflect the actual costs of
the Zones, the amount to be contributed by the City from the general fund and the
proposed maximum assessment per parcel.
Street and Highway Code, Section 22630, authorizes the legislative body to order
changes in any matters providing in the report, including changes in improvements, any
zones within the district, or proposed assessment. The attached Engineer’s Report
includes detailed information on the composition of the adjusted assessments. Exhibit A
shows the changes made to each Zone’s budget.
In accordance with the 45-day balloting and noticing requirements as specified in Article
XIIID of the California Constitution (commonly known as “Proposition 218”), ballots and
notices were mailed to the affected property owners within the Assessment District on
May 28, 2016 for the July 12, 2016 public hearing. Prior to issuing ballots, informational
flyers were scheduled to be mailed to property owners within the Assessment District,
based on the current and proposed assessments shown in the Preliminary Engineer’s
Report. Property owners have since received updated informational flyers indicating the
final revised current and proposed assessments.
FISCAL IMPACT:
There is no fiscal impact related to report on the updated Engineer's Report.
The Final Engineer’s Report estimates a fiscal impact of $18,434.33. The current total
approved assessment of $12,121.36 for Fiscal Year 2016/17 is not sufficient to cover
the total cost for maintenance and operation of the Assessment District. The City is
currently left with an estimated shortage of $6,312.97. If the Proposition 218 Ballot is
approved for all Zones and implemented, the total adjusted assessment would be
$13,488.59 and would leave an estimated shortage of $4,945.70, which is an impact
that would be realized and paid by the General Fund.
ATTACHMENTS:
FY1617 Grand Terrace AD 89-1 Engineer's Report (PDF)
Exhibit A (PDF)
Resolution Approving Engineer's Report (DOCX)
APPROVALS:
Sandra Molina Completed 06/06/2016 5:52 PM
City Attorney Completed 06/07/2016 1:30 PM
Finance Completed 06/07/2016 6:59 PM
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Community Development Completed 06/07/2016 7:00 PM
City Manager Completed 06/09/2016 3:13 PM
City Council Pending 06/14/2016 6:00 PM
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City of Grand Terrace
Landscaping and Lighting
Assessment District No. 89-1
2016/2017 ENGINEER’S REPORT
Intent Meeting: May 10, 2016
Public Hearing: July 12, 2016
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com/financial
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ENGINEER'S REPORT AFFIDAVIT
Establishment of Annual Assessments for the:
Landscaping and Lighting Assessment District No. 89-1
City of Grand Terrace,
County of San Bernardino, State of California
This Report describes the improvements, budgets, parcels and assessments to be levied
for Fiscal Year 2016/2017. Reference is hereby made to the San Bernardino County
Assessor’s maps for a detailed description of the lines and dimensions of the parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the
City Council.
Dated this ____________ day of ______________, 2016.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Grand Terrace
By: ________________________________
Susana Medina, Project Manager
District Administration Services
By: ________________________________
Richard Kopecky
R. C. E. #16742
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TABLE OF CONTENTS
INTRODUCTION ............................................................................................................. 1
Section I. PLANS AND SPECIFICATIONS ................................................................. 3
Improvements Authorized by the 1972 Act ................................................................................ 3
Plans and Specifications ........................................................................................................... 5
Section II. METHOD OF APPORTIONMENT ............................................................... 7
Proposition 218 Benefit Analysis ............................................................................................... 8
Benefit Analysis ......................................................................................................................... 9
Special Benefit ........................................................................................................................... 9
General Benefit ........................................................................................................................ 10
Assessment Methodology ........................................................................................................ 10
Section III. ESTIMATE OF IMPROVEMENT COSTS .................................................. 11
Section IV. ASSESSMENT DIAGRAM ........................................................................ 13
Section V. ASSESSMENT ROLL ............................................................................... 16
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2016/2017 City of Grand Terrace AD No. 89-1 1
BACKGROUND AND INTRODUCTION
The City Council of the City of Grand Terrace adopted its General Plan with various
elements to provide guidelines for orderly development within the community. The City
Council further adopted ordinances and regulations governing the development of land providing for the installation and construction of certain landscaping, lighting and
appurtenant facilities to enhance the quality of life and to benefit the value of property.
The requirement for the construction and installation of landscaping, lighting and
appurtenant facilities is a condition of approval for development and is a requirement of issuance of a permit for the construction of any residential, commercial, industrial and
planned unit development.
The installation of landscaping and lighting systems and the construction of the
necessary appurtenant facilities is the responsibility of the property owner/applicant, as conditions of approval of a development application.
The City may cause the installation by property owners directly, or accept financial
arrangements for installation of these facilities.
The cost of servicing, operation, maintenance, repair and replacement of the
landscaping, lighting and appurtenant facilities in turn becomes the responsibility of the
benefitting properties.
The owners/applicants petitioned for formation of the Landscaping Lighting Assessment District and/or annexation. These have been completed, and will increase the City’s obligation for maintenance and servicing.
The City of Grand Terrace is administering a lighting system for the benefit of all parcels
of land within the City. The lighting benefit is directly related to public safety and property protection. These
benefits have been studied widely, locally, regionally and nationally.
The City has formed Landscaping and Lighting Assessment District 89-1 (the District) and subsequently annexed other parcels as Annexation No. 1 to said District to ensure a fair and equitable levying of the necessary costs of servicing and maintenance of the
respective facilities, which in turn will enhance the value of each and every parcel in the
District directly and collectively.
The boundaries of the District are the boundaries of Zone 1 - Tract 13364 filed in Map Book 203, Pages 89 through 92, Records of San Bernardino County. The boundaries
of Annexation No. 1 are the boundaries of Zone 2 - Tract 14264 and Zone 3 - 14471,
filed in Map Book 242, Pages 17 and 18, and Map Book 237, Pages 41 and 42,
respectively, of said County.
Servicing and administration of the City’s landscape maintenance program shall be
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2016/2017 City of Grand Terrace AD No. 89-1 2
according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division
15 of the Streets and Highways Code of the State of California.
Payment for the assessment for each parcel will be made in the same manner and at
the same time as payments are made for property taxes for each Property.
The proceedings will be conducted under the Landscaping and Lighting Act of 1972,
Part 2, Division 15, Sections 22500 through 22679, of the Streets and Highways Code
of the State of California.
This annual Report is presented for the purpose of levy of annual assessment to the
above described properties for the purpose of maintaining the lighting and landscaping
during the Fiscal Year 2016/17. For Fiscal Year 2016/17, the District is proposing to
increase the assessment rate for all three (3) Zones. This increase will permit the
District to provide the standard level of service in each Zone. In order to approve the proposed increase, the District will conduct a property owner mail ballot protest
proceeding pursuant to Proposition 218. If there is a majority protest against the
proposed increase and inflation adjustment, the assessment will be levied at the current
approved rate and services will continue to be provided at the reduced level of service.
This report contains the necessary data required to conduct the proceedings and is
submitted to the Clerk of the City for filing.
The word “parcel,” for the purposes of this Report, refers to an individual property
assigned its own Assessor’s Parcel Number (APN) by the Riverside County Assessor’s Office. The Riverside County Auditor/Controller uses Assessor’s Parcel Numbers and a
dedicated fund number established for the District to identify properties to be assessed
on the tax roll and the allocation of the funds collected.
This Report consists of the following sections:
Section I
Plans and Specifications: Description of the District's improvements are filed herewith
and made a part hereof. Said plans and specifications are on file in the Office of the
Clerk of the City.
Section II
Method of Apportionment: A discussion of the general and special benefits
associated with the overall landscaping street lighting improvements provided within the
District (Proposition 218 Benefit Analysis). This section also includes a determination of
the proportional costs of the special benefits and a separation of costs considered to be
of general benefit (and therefore not assessed). This section of the Report also outlines
the method of calculating each property’s proportional special benefit.
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2016/2017 City of Grand Terrace AD No. 89-1 3
Section III
Estimate of Improvement Costs: An estimate of the cost of the proposed
improvements, including incidental costs and expenses in connection therewith, is as
set forth on the lists thereof, attached hereto, and are on file in the Office of the Clerk of
the City.
Section IV
Assessment Diagram: A diagram showing the boundaries of the District is provided in
this Report and includes all parcels that receive special benefits from the improvements.
Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land
within the District, are inclusive of all parcels as shown on the San Bernardino County
Assessor's Parcel Maps as they existed at the time this Report was prepared and shall include all subsequent subdivisions, lot-line adjustments or parcel changes therein.
Reference is hereby made to the San Bernardino County Assessor’s maps for a
detailed description of the lines and dimensions of each lot and parcel of land within the
District.
Section V
Assessment Roll: A listing of the proposed assessment amount for each parcel within
the District. The proposed assessment amount for each parcel is based on the parcel’s
calculated proportional special benefit as outlined in the method of apportionment and
proposed assessment rate established in the District Budget. These assessment
amounts represent the assessments proposed to be levied and collected on the County Tax Rolls for Fiscal Year 2016/17.
For 2016/17, the District is proposing to increase the assessment rate for all three
Zones. This increase will permit the District to provide the standard level of service in
the Zone. In order to approve the proposed increase, the District will conduct a property owner mail ballot protest proceeding pursuant to Proposition 218. If there is a majority
protest against the proposed increase and inflation adjustment, the assessment will be
levied at the current rate and services will continue to be provided at the reduced level
of service.
Section I. PLANS AND SPECIFICATIONS
Improvements Authorized by the 1972 Act
As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following:
The installation or planting of landscaping.
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2016/2017 City of Grand Terrace AD No. 89-1 4
The installation or construction of statuary, fountains, and other
ornamental structures and facilities.
The installation or construction of public lighting facilities.
The installation or construction of any facilities which are appurtenant to
any of the foregoing or which are necessary or convenient for the
maintenance or servicing thereof, including, but not limited to, grading,
clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or
electrical facilities.
The maintenance or servicing, or both, of any of the foregoing.
The acquisition of any existing improvement otherwise authorized
pursuant to this section.
Incidental expenses associated with the improvements including, but not limited to:
The cost of preparation of the report, including plans, specifications,
estimates, diagram, and assessment;
The costs of printing, advertising, and the publishing, posting and mailing of notices;
Compensation payable to the County for collection of assessments;
Compensation of any engineer or attorney employed to render services;
Any other expenses incidental to the construction, installation, or
maintenance and servicing of the improvements;
Any expenses incidental to the issuance of bonds or notes pursuant to
Section 22662.5.
Costs associated with any elections held for the approval of a new or
increased assessment.
The 1972 Act defines "maintain" or "maintenance" to mean furnishing of services
and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
Repair, removal, or replacement of all or any part of any improvement.
Providing for the life, growth, health, and beauty of landscaping, including
cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
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2016/2017 City of Grand Terrace AD No. 89-1 5
The removal of trimmings, rubbish, debris, and other solid waste.
The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
Plans and Specifications
The District provides the necessary funding source for the annual maintenance,
operation and servicing of the improvements that have been constructed and installed
for the benefit of properties within the District.
Landscaping and appurtenant facilities generally include trees, shrubs, plants, turf, irrigation systems, and necessary appurtenances including curbs, hardscape,
monumentations, fencing located in public right-of-ways, medians, parkways, and/or
easements adjacent to public right-of-ways, in and along public thoroughfares and
certain designated primary and secondary arterials. Lighting and appurtenant facilities includes poles, lighting fixtures, conduits and the
necessary equipment to maintain, operate and replace a lighting system at designated
intersections, in medians, parkways and adjacent to certain public facilities in and along
certain streets, right-of-ways and designated lots. The installation of planting, landscaping, irrigation systems, lighting and the construction
of appurtenant facilities to be operated, serviced and maintained, is more specifically
described herein whereas, the landscaping and lighting facilities have been or will be
provided by developers as a condition of subdivision of land, on part of the Conditional Use review and approval process.
A. ZONES OF BENEFIT
In an effort to ensure an appropriate allocation of the estimated annual cost to provide
the District improvements based on proportional special benefits, this District is
established with benefit zones (“Zones”) as authorized pursuant to Chapter 1 Article 4, Section 22574 of the 1972 Act:
“The diagram and assessment may classify various areas within an assessment
district into different zones where, by reason of variations in the nature, location, and
extent of the improvements, the various areas will receive differing degrees of
benefit from the improvements. A zone shall consist of all territory which will receive
substantially the same degree of benefit from the improvements.”
The parcels, lots, subdivisions and developments within the District are identified and
grouped into one of three (3) Zones. Each Zone reflects the landscape improvements associated with the development of properties in that Zone, in order to fairly and equitably apportion the net cost of providing those improvements to the properties that
receive special benefits from the service and activities associated with those
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2016/2017 City of Grand Terrace AD No. 89-1 6
improvements. All of the parcels in the District are identified as single-family residential
properties within three residential developments. These residential developments have
been grouped into three different Zones that reflects each specific budget and
improvements for that particular Zone. By establishing and utilizing a Zone structure,
similar properties with similar types of improvements will be assessed a proportional amount for the services and activities provided by the District within each respective
Zone.
The improvements are the operation, maintenance and servicing of landscaping,
lighting and appurtenant facilities described as follows:
Zone 1 - Tract 13364
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of said Assessment District.
The locations of landscaping and appurtenant facilities are depicted on the
Assessment Diagram as shown in Section IV.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of said Assessment District.
Zone 2 - Tract 14264
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation system and appurtenant facilities within the Gage Canal right-of-ways. During the
Fiscal Year 2016/17, responsibility for the maintenance of these facilities
shall remain with the developer. Water shall be supplied by and paid for
through developer’s meter and no costs shall be shown on the tax rolls as
assessments for the landscape maintenance during Fiscal Year 2016/17.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment, posts, pedestals, metering
devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the
District. A total of 7 street lights are included in the boundaries of this
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2016/2017 City of Grand Terrace AD No. 89-1 7
development.
Zone 3 - Tract 14471
(a) Landscaping
Landscaping, planting shrubbery, trees, and vines with
Lot “A” of said Tract 14471, along with irrigation system for the
improvements within Lot “A”.
(b) Lighting
Poles, fixtures, conduits, equipment, posts, pedestals, metering devices
and appurtenant facilities as required to provide lighting in public right-of-
ways and easements within the boundaries of the District. A total of 6
street lights are maintained within the boundaries of this development.
Section II. METHOD OF APPORTIONMENT
The 1972 Act permits the establishment of assessment districts by agencies for the
purpose of providing certain public improvements, including the acquisition,
construction, installation, and servicing of street lighting improvements and related
facilities. The 1972 Act requires that the cost of these improvements be levied according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among all
assessable lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the improvements.”
The formulas used for calculating assessments reflect the composition of parcels within the District (which are all residential properties) and the improvements and activities to be provided, and have been designed to fairly apportion costs based on a determination
of the proportional special benefits to each parcel within each Zone, consistent with the
requirements of the 1972 Act and the provisions of Proposition 218 and Article XIII D of
the California Constitution. For each Zone within the District, each parcel represents one (1) Equivalent Benefit Unit (EBU). The following formula is used to arrive at the levy amount for each parcel within each Zone:
Levy per EBU (rate) x Parcel’s EBU = Parcel Levy Amount
Total Balance to Levy = Levy per EBU
Total EBU
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2016/2017 City of Grand Terrace AD No. 89-1 8
Proposition 218 Benefit Analysis
The costs of the proposed improvements for Fiscal Year 2016/17 have been identified
and allocated to properties within the District based on special benefit. The
improvements provided by this District and for which properties are assessed are public
street lighting and landscaping improvements. These improvements generally were
installed in connection with the development of the properties within the District. Article XIIID Section 2(d) defines District as follows:
“District means an area determined by an agency to contain all parcels which will
receive a special benefit from a proposed public improvement or property-related
service”;
Article XIIID Section 2(i) defines Special Benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits
conferred on real property located in the district or to the public at large. General
enhancement of property value does not constitute “special benefit.”
Article XIIID Section 4a defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will
have a special benefit conferred upon them and upon which an assessment will be
imposed. The proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entirety of the capital cost of a public improvement, the
maintenance and operation expenses of a public improvement, or the cost of the
property related service being provided. No assessment shall be imposed on any parcel
which exceeds the reasonable cost of the proportional special benefit conferred on that
parcel.”
For Fiscal Year 2016/17, the District is proposing to increase the assessment rate for all
three (3) Zones. This increase will permit the District to provide the standard level of service in the Zone. In order to approve the proposed increase, the District will conduct
a property owner mail ballot protest proceeding pursuant to Proposition 218. If there is a
majority protest against the proposed increase and inflation adjustment, the assessment
will be levied at the current rate and services will continue to be provided at the reduced
level of service.
In this proceeding, because each of properties benefit from their respective street
lighting and landscaping improvements within each of their Zones and each Zone has a
separate budget and assessment rate to provide for a means to finance the ongoing
maintenance of related public improvements within their Zones, for purposes of
determining majority protest, the ballots for each Zone will be tabulated separately rather than collectively.
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2016/2017 City of Grand Terrace AD No. 89-1 9
Benefit Analysis
Special Benefit
The special benefits properties within the District will receive from the proposed
improvements include, but are not limited to:
Improved aesthetic appeal of nearby properties providing a positive
representation of the area and properties.
Enhanced adaptation of adequate green space, trees, and amenities
within the urban environment.
Increased sense of pride in ownership of properties within the District resulting from their association with well-maintained improvements.
Enhanced quality of life and working environment within the area that is
promoted by well-maintained landscaped areas and amenities.
Reduced criminal activity and property-related crimes (especially
vandalism) against properties in the District through well-maintained
surroundings and amenities within public areas.
Increased social opportunities and leisure activities for customer’s
residents and families, provided by a well-maintained neighborhood
destination place for relaxation, socializing, and entertainment that is
within easy walking distance.
Enhanced environmental quality of the parcels by moderating
temperatures, providing oxygenation and attenuating noise.
The preceding special benefits contribute to the overall aesthetic value and desirability
of each of the assessed parcels within the District and thereby provide a special enhancement to these properties. Furthermore, it has been determined that the lack of
funding to properly service and maintain the improvements would ultimately result in the
deterioration of the improvements and facilities, which in turn could negatively impact
the properties within the District. As such, the annual costs of ensuring the ongoing
maintenance and operation of these improvements are considered a distinct and special benefit to the properties within the District and are therefore considered the financial
obligation of those properties. The cost of any improvement or portion thereof that is
considered to be of general benefit shall not be included as part of the special benefit
assessments allocated to properties within the District.
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2016/2017 City of Grand Terrace AD No. 89-1 10
General Benefit
In prior years, General Benefit costs were not included as part of the budgets and
assessments for properties within the District. These improvements and associated
incidental expenses were funded through other revenue sources available to the City. In the absence of a special funding District, the City would typically provide only weed
abatement and erosion control services for landscaped areas. The cost to provide this
baseline level of service is approximately $0.01 per square foot for landscape areas that
require maintenance. Zone 1 – Tract 13364 has approximately 29,100 square feet of
landscape space, Zone 2 – Tract 14264 has no landscaping area that the City maintains and Zone 3 – Tract 14471 has approximately 9,045 square feet of landscape space.
The proposed budgets for Fiscal Year 2016/17 show the general benefit amount which
will be deducted from the cost of maintenance to arrive at a net special benefit
assessment rate.
Assessment Methodology
This District was formed to establish and provide for the improvements that enhance the
presentation of the surrounding properties and developments. These improvements will
directly benefit the parcels to be assessed within the District. The assessments and
method of apportionment is based on the premise that the assessments will be used to
construct and install landscape and lighting improvements within the existing District as well as provide for the annual maintenance of those improvements, and the assessment
revenues generated by District will be used solely for such purposes.
The costs of the proposed improvements have been identified and allocated to
properties within the District based on special benefit. The improvements to be provided by this District and for which properties will be assessed have been identified as an
essential component and local amenity that provides a direct reflection and extension of
the properties within the District which the property owners and residents have
expressed a high level of support.
The method of apportionment (method of assessment) set forth in the Report is based
on the premise that each assessed property receives special benefits from the
landscape and lighting improvements within the District, and the assessment obligation
for each parcel reflects that parcel’s proportional special benefits as compared to other
properties that receive special benefits.
To identify and determine the proportional special benefit to each parcel within the
District, it is necessary to consider the entire scope of the improvements provided as
well as the properties that benefit from those improvements. The improvements and the
associated costs described in this Report, have been carefully reviewed and have been identified and allocated based on a benefit rationale and calculations that proportionally
allocate the net cost of only those improvements determined to be of special benefit to
properties within the District.
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2016/2017 City of Grand Terrace AD No. 89-1 11
Section III. ESTIMATE OF IMPROVEMENT COSTS
In accordance with Streets and Highways Code Section 22660(a), the City Council has
determined that the estimated cost of certain proposed improvements, described in
Section 22525, subdivisions (a) through (d), are greater than can conveniently be raised
from a single assessment, and, as a result, shall be collected in installments and held in a reserve account. In particular, Zone 1 and Zone 3 requires trimming and pruning
landscaping services that are proposed to be performed every five years. The
proposed assessment includes a budgeted amount for trimming and pruning to collect
for these services.
The following outlines the budget to fund the District improvements based on the
improvements to be maintained and the associated incidental expenses for Fiscal Year
2016/17, resulting in the proportional assessments calculated for each parcel that will
be applied to the County Tax Rolls for Fiscal Year 2016/17. The cost of maintaining
improvements for Fiscal Year 2016/17 are summarized as follows:
Zone 1 Tract 13364 - Canal
Budget Item Fiscal Year 2016/17 Current
Assessment
Fiscal Year 2016/17
Proposed Assessment
Energy Costs – Street Lighting $597.60 $597.60
Water Supply 2,716.32 2,716.32
Trimming and Removal* 1,102.00 1,102.00
Replacement Parts 0.00 0.00
Contract Maintenance 2,080.00 2,080.00
Legal 1,000.00 1,000.00
Engineering 850.00 850.00
Auditor Controller Charges 0.00 0.00
Administrative Cost 1,524.73 1,524.73
Pruning Cycle Maintenance**302.00 302.00
Annual Costs Total $10,172.65 $10,172.65
General Benefit - Collection/(Contribution) (291.00) (291.00)
General Fund - Collection/(Contribution) (4,235.05) (3,356.65)
Balance to Levy $5,646.60 $6,525.00
Assessment per Parcel $282.33 $326.25
Number of Parcels (EBU)20 20 * Trimming and removal was a onetime service and the cost will be spread over the next five years.
**Pruning services are performed every five years; the total cost of these services are spread over five years.
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2016/2017 City of Grand Terrace AD No. 89-1 12
Zone 2 Tract 14264 – Forrest City Phase II
Budget Item Fiscal Year 2016/17
Current Assessment
Fiscal Year 2016/17
Proposed Assessment
Energy Costs – Street Lighting $697.00 $697.00
Water Supply 0.00 0.00
Trimming and Removal 0.00 0.00
Replacement Parts 0.00 0.00
Contract Maintenance 0.00 0.00
Legal 1,000.00 1,000.00
Engineering 850.00 850.00
Auditor Controller Charges 0.00 0.00
Administrative Cost 76.24 76.24
Pruning Cycle Maintenance 0.00 0.00
Annual Costs Total $2,623.24 $2,623.24
General Benefit - Collection/(Contribution) - -
General Fund - Collection/(Contribution) (1,407.60) (1,207.60)
Balance to Levy $1,215.64 $1,415.64
Assessment per Parcel $1,215.64 $1,415.64
Number of Parcels (EBU)1 1
Zone 3 Tract 14471 – Oriole
Budget Item Fiscal Year 2016/17
Current Assessment
Fiscal Year 2016/17
Proposed Assessment
Energy Costs – Street Lighting $498.00 $498.00
Water Supply 488.41 488.41
Trimming and Removal 0.00 0.00
Replacement Parts 0.00 0.00
Contract Maintenance 1,040.00 1,040.00
Legal 1,000.00 1,000.00
Engineering 850.00 850.00
Auditor Controller Charges 0.00 0.00
Administrative Cost 1,296.03 1,296.03
Pruning Cycle Maintenance*466.00 466.00
Annual Costs Total $5,638.44 $5,638.44
General Benefit - Collection/(Contribution) (90.45) (90.45)
General Fund - Collection/(Contribution) (288.87) -
Balance to Levy $5,259.12 $5,547.99
Assessment per Parcel $309.36 $326.35
Number of Parcels (EBU)17 17
* Pruning services are performed every five years, the total cost of these services will be spread over five years.
Total approved assessment for Fiscal Year 2016/17 is $12,121.36
Proposed Assessment for Fiscal Year 2016/17 is $13,488.59
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2016/2017 City of Grand Terrace AD No. 89-1 13
Section IV. ASSESSMENT DIAGRAM
An Assessment Diagram for the Assessment District has been submitted to the Clerk of
the City in the format required under the provision of the Act. The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions
shown on the maps of the Assessor of the County of San Bernardino, for the year when
this Report was prepared, and are incorporated by reference herein and made part of
this Report. The following pages show the boundaries of each of the Zones in the
District.
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2016/2017 City of Grand Terrace AD No. 89-1 14
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2016/2017 City of Grand Terrace AD No. 89-1 15
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2016/2017 City of Grand Terrace AD No. 89-1 16
Section V. ASSESSMENT ROLL
The description of each lot or parcel is part of the records of the Assessor of the County
of San Bernardino and these records are, by reference, made part of this Report. The
proposed assessment and the amount of assessment for Fiscal Year 2016/17
apportioned to each lot or parcel is shown below.
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2016/2017 City of Grand Terrace AD No. 89-1 17
Zone Tract Assessor's
Parcel Number
Equivalent
Benefit Unit
(EBU)
Fiscal Year
2016/17
Current
Assessment
Fiscal Year
2016/17
Proposed
Assessment
1 13364 0275-301-09 1 $282.33 $326.25
1 13364 0275-301-10 1 282.33 326.25
1 13364 0275-301-11 1 282.33 326.25
1 13364 0275-301-12 1 282.33 326.25
1 13364 0275-301-13 1 282.33 326.25
1 13364 0275-301-14 1 282.33 326.25
1 13364 0275-301-15 1 282.33 326.25
1 13364 0275-301-16 1 282.33 326.25
1 13364 0275-301-17 1 282.33 326.25
1 13364 0275-301-18 1 282.33 326.25
1 13364 0275-301-19 1 282.33 326.25
1 13364 0275-301-20 1 282.33 326.25
1 13364 0275-301-21 1 282.33 326.25
1 13364 0275-301-22 1 282.33 326.25
1 13364 0275-301-23 1 282.33 326.25
1 13364 0275-301-24 1 282.33 326.25
1 13364 0275-301-25 1 282.33 326.25
1 13364 0275-301-26 1 282.33 326.25
1 13364 0275-301-27 1 282.33 326.25
1 13364 0275-301-08 1 282.33 326.25
2 14264 0275-251-81 1 1,215.64 1,415.64
3 14471 1178-181-16 1 309.36 326.35
3 14471 1178-181-17 1 309.36 326.35
3 14471 1178-181-18 1 309.36 326.35
3 14471 1178-181-19 1 309.36 326.35
3 14471 1178-181-20 1 309.36 326.35
3 14471 1178-181-21 1 309.36 326.35
3 14471 1178-181-22 1 309.36 326.35
3 14471 1178-181-23 1 309.36 326.35
3 14471 1178-181-24 1 309.36 326.35
3 14471 1178-181-25 1 309.36 326.35
3 14471 1178-181-26 1 309.36 326.35
3 14471 1178-181-27 1 309.36 326.35
3 14471 1178-181-28 1 309.36 326.35
3 14471 1178-181-29 1 309.36 326.35
3 14471 1178-181-30 1 309.36 326.35
3 14471 1178-181-31 1 309.36 326.35
3 14471 1178-181-32 1 309.36 326.35
Zone Totals:
Zone 1 20 $5,646.60 $6,525.00
Zone 2 1 $1,215.64 $1,415.64
Zone 3 17 $5,259.12 $5,547.95
Grand Total:38 $12,121.36 $13,488.59
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Exhibit A
Zone 1 Tract 13364 - Canal
Preliminary Engineer’s Report Fiscal Year 2016/17
Current Assessment
Fiscal Year 2016/17
Proposed Assessment
Annual Costs Total $4,726.37 $8,980.65
General Benefit/Fund Contribution $0.00 ($3,377.73)
Assessment Per Parcel $236.32 $280.15
Final Engineer’s Report Fiscal Year 2016/17
Current Assessment
Fiscal Year 2016/17
Proposed Assessment
Annual Costs Total $10,172.65 $10,172.65
General Benefit/Fund Contribution ($4,526.05) ($3,647.65)
Assessment Per Parcel $282.33 $326.25
Zone 2 Tract 14264 – Forest City Phase II
Preliminary Engineer’s Report Fiscal Year 2016/17
Current Assessment
Fiscal Year 2016/17
Proposed Assessment
Annual Costs Total $697.00 $1,431.24
General Benefit/Fund Contribution $0.00 ($564.24)
Assessment Per Parcel $697.00 $867.00
Final Engineer’s Report Fiscal Year 2016/17
Current Assessment
Fiscal Year 2016/17
Proposed Assessment
Annual Costs Total $2,623.24 $2,623.24
General Benefit/Fund Contribution ($1,407.60) ($1,207.60)
Assessment Per Parcel $1,215.64 $1,415.64
Zone 3 Tract 14471 - Oriole
Preliminary Engineer’s Report Fiscal Year 2016/17
Current Assessment
Fiscal Year 2016/17
Proposed Assessment
Annual Costs Total $2,148.00 $4,446.44
General Benefit/Fund Contribution $0.00 ($2,010.48)
Assessment Per Parcel $126.35 $143.29
Final Engineer’s Report Fiscal Year 2016/17
Current Assessment
Fiscal Year 2016/17
Proposed Assessment
Annual Costs Total $5,638.44 $5,638.44
General Benefit/Fund Contribution ($379.32) ($90.45)
Assessment Per Parcel $309.36 $326.35
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RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COUNCIL APPROVING THE
ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF PROPOSED
INCREASED ASSESSMENTS FOR THE FISCAL YEAR 2016 – 2017 IN
A DISTRICT WITHIN SAID CITY
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA,
pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of
the State of California, did, by previous Resolution, order the preparation of an
Engineer's "Report" for the annual levy of increased assessments, consisting of plans
and specifications, an estimate of the cost, a diagram of the district, and an assessment
relating to what is now known and designated as
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
(hereinafter referred to as the "District"); and,
WHEREAS, there has now been presented to this City Council the "Report" as required
by Article 4 of Chapter 1 of Part 2 of Division 15 of the Streets and Highways Code, and
as previously directed by Resolution; and,
WHEREAS, this City Council has now carefully examined and reviewed the "Report" as
presented, and is satisfied with each and all of the items and documents as set forth
therein, and is satisfied that the proposed increased assessments, on a preliminary
basis, have been spread in accordance with the benefits received from the maintenance
to be performed, as set forth in said "Report."
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the "Report" as presented, consisting of the following:
A. Plans and specifications;
B. Estimate of cost;
C. Diagram of the District;
D. Assessment of the estimated cost;
is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the
City Clerk as a permanent record and to remain open to public inspection.
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SECTION 3. That the City Clerk shall certify to the passage and adoption of this
Resolution, and the minutes of this meeting shall so reflect the presentation of the
Engineer's "Report."
PASSED, APPROVED AND ADOPTED this 14th day of June, 2016, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
__________________________ __________________________
Pat Jacquez-Nares Darcy McNaboe
City Clerk Mayor
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Pat Jacquez-Nares, Interim City Clerk of the CITY OF GRAND TERRACE,
CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution
No. 2016- ______ was duly passed, approved, and adopted by the City Council,
approved and signed by the Mayor, and attested by the City Clerk, all at the regular
meeting of said City Council held on the 14th day of June, 2016, and that the same was
passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Executed this 14th day of June, 2016, at Grand Terrace, California.
_________________________________
Pat Jacquez-Nares
City Clerk for the City of Grand Terrace
[SEAL]
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AGENDA REPORT
MEETING DATE: June 14, 2016 Council Item
TITLE: Fourth of July Enforcement Strategy
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: Receive and File Report.
2030 VISION STATEMENT:
This staff report supports Goal #2 Maintain Public Safety.
BACKGROUND:
Last year the City Council adopted an Ordinance revising Chapter 8.112 Fireworks. On
Fourth of July of 2015, This past Fourth of July (2015) members of the Council and the
public expressed great concern over the discharging of fireworks on dates other than
July 4th, and also concern that dangerous (non safe and sane) fireworks were being
discharged throughout the City.
Based on these concerns, the City Council adopted Ordinance No. 285, revising the
City’s Fireworks Ordinance. The changes included allowing the lighting of fireworks
only on July 4th, expressly prohibiting “dangerous fireworks”, and establishing
administrative fines and penalties.
DISCUSSION:
The Council also directed Staff to return with an enforcement strategy for the 2016
Fourth of July. City, Fire Department and Sheriff’s Department Staff have met several
times to discuss the strategy. It is critical to the success of this program to ensure that
expectations are reasonably set and managed. It is difficult to regulate behavior,
therefore, the strategy is mainly a strategy of deterrence.
The following strategy is proposed:
Coverage:
Sheriff’s Department: In addition to regular staffing, the Sheriff’s Department will have
additional units on duty in the evenings between July 1, 2016 to July 4, 2016, with
coverage ratcheting up on July 4th. Deputies will be patrolling neighborhoods, include
the No Fireworks Safety Zone.
City: The City will have code enforcement personnel on duty, on the weekend and the
Fourth of July. City staff will be patrolling neighborhoods, along with the deputies.
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The coverage objective is to provide a presence to deter illegal activities related to
fireworks.
Fire Department: Fire Department personnel will be on duty to respond to fire or other
emergency situations. If Fire personnel are needed for any other situation, they will be
contacted by Sheriff’s Department.
Eyes on GT Cameras: As need, these cameras will be used as a resource.
Enforcement
Sheriff’s and City staff will focus efforts within the No Fireworks Safety Zone. Any
person observed violating the ordinance will be cited.
Any discharge of fireworks outside of July 4th from noon to 11 p.m. will be cited. In all
other areas, enforcement may or may not lead to a citation. There may be mitigating
circumstances where issuance of a citation would not be the best or most effective
route. In these cases, the enforcement officer or deputy would have the latitude to use
their discretion.
Citations
Citations issued will be collected by Data Ticket. As requested by the Council, the
citation cannot be paid at City Hall. The violator would have to pay directly to Data
Ticket, via mail or online.
Education
The Fireworks Ordinance requires that an advertisement be placed in the newspaper
informing residents of the No Fireworks Safety Zone. The advertisement will run in the
GT News on June 16, 2016. Additionally, this information will be placed on the City’s
website and distributed on social media.
Measurement
Measurement of the program will include the number of contacts made over the course
of the weekend, and the number of calls responded to versus the number received.
APPROVALS:
Sandra Molina Completed 06/07/2016 5:43 PM
City Attorney Completed 06/08/2016 4:57 PM
Finance Completed 06/08/2016 7:03 PM
City Manager Completed 06/09/2016 7:56 AM
City Council Pending 06/14/2016 6:00 PM
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AGENDA REPORT
MEETING DATE: June 14, 2016 Council Item
TITLE: Introduction to the Proposed Rate for the FY2016-17 Child
Care Services Department
PRESENTED BY: Linda Phillips, Director of Child Care Services
RECOMMENDATION: 1. Receive and file the proposed rates for the FY2016-17
Child Care Services Department;
2. Begin deliberations on the FY2016-17 Child Care
proposed rates;
3. Provide direction on the FY2016-17 Child Care Services
rate adjustments and instruct staff to return on June 18,
2016 for adoption of the FY2016-17 rates.
2030 VISION STATEMENT:
This staff report supports Goal #1 - Ensuring Our Fiscal Viability through exploration of
creative means to provide services and ensure appropriate cost recovery for services.
BACKGROUND:
On July 1, 2012, Child Care Services was moved from the General Fund into its own
Special Revenue Fund as requested and approved by City Council. It was intended that
the Child Care Services Fund be self-supporting, including charging the fund a cost
allocation for general government services provided by the City. This includes payroll,
invoice and purchasing processing, human resources support, City Manager, City
Attorney and other administrative functions. For the last four years, enrollment rate
increases were requested and approved by Council in order for the Child Care Program
to continue being self-supporting.
Minimum Wage Requirements Effective July 1, 2015
On July 1 of 2014, California passed AB10, which raised the minimum wage to $10.00
an hour effective July 1 of 2015. That increase had an impact on the Child Care's
operating expenditures for FY 2015-2016 and will continue to do so for the 2016-17
fiscal year.
DISCUSSION:
FY 2016-17 Child Care Teacher-Enrollee Requirements
For the 2016-17 fiscal year, the classes offered by the Child Care Program will be
based on the community’s needs for those classes. This means:
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Classes offered will need to meet a specific number of enrollees; if the class does
not meet that specific requirement, it will only take place when there are the required
enrollees.
The specific prerequisite for a class will be based on the required teacher to enrollee
ratio. For example:
If a class requires 14 enrollees in order to meet the requirement for a single
teacher but only 12 enroll, the class would not be established, until there is
14;
If a class requires 14 enrollees in order to meet the requirement for a single
teacher but 16 enroll, only one class would be established. The other
applicants will be put on a waiting list until such waiting list totals 14 to create
a 2nd class;
If a class requires 14 enrollees in order to meet the requirement for a single
teacher but 30 enroll, two classes would be established. The other applicants
will be put on a waiting list until such waiting list totals 14 to create another
class.
This approach will better align the Child Care Program with the needs of the Grand
Terrace Community, as well as remove expenditures from classes that would not
contribute to the Program’s need to be self-sustaining.
The table below shows the ratios of enrollees to teachers required for a class to occur:
Program Enrollee to
Teacher Ratio
Tiny Tots 12:1
After School Program: Kinder, 1st-6th 14:1
Pre-School Program: Kangaroo (6 weeks to 2 years old) 4:1
Pre-School Program: Giraffes, Alligators, Monkeys, & Turtles
(ages 2 to 5)
12:1
Child Care Rate Increase
Staff has informed all current, enrolled families at the Child Care Center that the existing
rates may go up effective July 1, 2016. The increased fees will not exceed the cost of
providing the services.
Child Care Services has begun a cost recovery status for 2016-2017. Child Care
Services provided finance the current rates FY 2015-2016, it was then determined what
the true cost was per child, per program by finance. Services per child include; salaries
and benefits, cost allocation, classroom supplies, food, annual licensing fees, rent and
alarm, electric, water, gas and cleaning.
FISCAL IMPACT:
The Child Care Program, as of June 30, 2015, has a negative fund balance of
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($132,868). This is due mainly to the Program’s portion of the City’s CalPERS
Unfunded Accrued Liability (UAL). The Program’s projected unfunded accrued liability
for FY2015-16 is $140,000, increasing that negative fund balance to $272,868 by June
30, 2016.
The FY2016-17 proposed rates submitted for City Council approval only reflect
operating revenues and expenditures and do not cover the Program’s FY2016-17
unfunded accrued liability. The program’s projected liability for FY2016-17 is $148,000.
ATTACHMENTS:
Resolution for 2016-17 Child Care Rates (DOC)
Proposed 2016-17 Child Care Services Rates (PDF)
Proposed 2016-17 Child Care Services Budget (PDF)
APPROVALS:
Linda Phillips Completed 06/09/2016 6:22 PM
City Attorney Completed 06/09/2016 6:27 PM
Finance Completed 06/09/2016 6:37 PM
City Manager Completed 06/10/2016 9:23 AM
City Council Pending 06/14/2016 6:00 PM
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RESOLUTION NO. 2016-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ADJUSTING THE FEES FOR THE CITY OF
GRAND TERRACE CHILD CARE SERVICES
WHEREAS, the City Council at their meeting of June 9, 2014, established
updated fees for services provided by Grand Terrace Child Care Services and were
effective for Fiscal year 2015-16; and
WHEREAS, California passed AB10, which approved the first minimum wage
increase since 2008 and raised the California minimum wage from $8.00/hour to
$9.00/hour effective July 1, 2014 and raises the California minimum wage from
$9.00/hour to $10.00/hour effective July 1, 2015; and
WHEREAS, it was determined that classes for the Child Care Program will be
established only if a specific number of persons are enrolled, and the rates for these
classes would be sufficient to cover the fund’s operating expenditures. The fees will not
exceed the cost of providing the services.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
Section 1. The City Council hereby establishes the fees for services provided
by the City of Grand Terrace Child Care Services as shown in attachment A.
Section 2. Established fees for services provided by the City of Grand Terrace
Child Care Services shall become effective July 1, 2016.
PASSED, APPROVED AND ADOPTED this 9th day of June, 2015.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
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I, PAT JACQUES-NARES, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 14th day of June, 2016 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Pat Jacques-Nares, City Clerk
APPROVED AS TO FORM:
City Attorney
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TINY TOTS (Monthly
Rate -
11 Months)
Program Rate
(Average)
# of
Enrollees
Monthly
Revenue
Annual
Revenue
Range
Rate
# of
Enrollees
Monthly
Revenue
Annual
Revenue
Monthly
Increase
%
increase
TINY TOTS $145.04 44 $6,381.76 $70,199.36 $215.15 24 $5,163.55 $56,799.00 $70.11 48.34%
Required No. of Teachers: (2 Part-time Teachers @ 1,040 hrs. each)1
Cost:
Salaries & Benefits (Teachers)$38,844.00
Salaries & Benefits (Admin)$5,655.00
Expense $3,900.00
Overhead Cost Allocation $8,400.00
$56,799.00
AFTER SCHOOL
(Weekly Rate -
50 Weeks)
Program Rate
(Average)
# of
Enrollees
Monthly
Revenue
Annual
Revenue
Rate # of
Enrollees
Monthly
Revenue
Annual
Revenue
Weekly
Increase
%
increase
BEFORE & AFTER
CARE
$97.76 44 $4,301.44 $215,072.00 $119.45 56 $6,689.02 $334,451.02 $21.69 22.18%
Required No. of Teachers: (4 F/T & 1 P/T)3.75
Cost:
Salaries & Benefits (Teachers)147,270.50
Salaries & Benefits (Admin)109,460.50
Expense $21,720.02
Overhead Cost Allocation $56,000.00
Total Before & After
Care
$334,451.02
PRE SCHOOL
(Weekly Rate -
50 Weeks)
Program Rate
(Average)
# of
Enrollees
Monthly
Revenue
Annual
Revenue
Rate # of
Enrollees
Monthly
Revenue
Annual
Revenue
Weekly
Increase
%
increase
KANGAROOS $222.30 16 $3,556.80 $177,840.00 $233.13 16 $3,730.02 $186,500.75 $10.83 4.87%
Required No. of Teachers: (4 F/T & 1 P/T)4.25
Cost:
Salaries & Benefits (Teachers)$149,318.00
Salaries & Benefits (Admin)$14,463.75
Expense 3,519.00
Overhead Cost Allocation $19,200.00
$186,500.75
GAMs (Giraffes,
Alligators, Monkeys
& Turtles
$169.90 48 $8,155.20 $407,760.00 $187.53 48 $9,001.56 $450,077.75 $17.63 10.38%
Required No. of Teachers: (4 F/T & 1 PT)4.5
Cost:
Salaries & Benefits (Teachers)$200,616.00
Salaries & Benefits (Admin)$105,668.75
Expense 68,193.00
Overhead Cost Allocation $75,600.00
$450,077.75
TOTAL PRE-SCHOOL
Minimum No. of Enrollees 64
Required No. of Teachers: (8 Full-time Teachers & 2 Part-time Teachers)8.75
Cost:
Salaries & Benefits (Teachers)$349,934.00
Salaries & Benefits (Admin)$120,132.50
Expense $71,712.00
Overhead Cost Allocation $94,800.00
TOTAL $636,578.50
2015-16 2016-17
City of Grand Terrace
Child Care Services
2015-16 2016-17
2015-16 2016-17
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Child Care Services
Minimum number of Enrollees:144
Teachers - Full-time 10
Teachers - Part-time 7
Required No. of Support Staff:
Back-up Teachers (part-time)2
Office Staff 1
Cook 1
Management (Dir. & Asst. Dir)2
Cost:
Salaries & Benefits (Teachers)$536,048.50
Salaries & Benefits (Admin)$235,248.00
Expense $97,332.02
Overhead Cost Allocation $159,200.00
TOTAL $1,027,828.52
Nutrition Program Grant $30,000.00
TOTAL CHILD CARE SERVICES $1,057,828.52
TOTAL CHILD CARE SERVICES
Required No. of Teachers: (10 Full-time Teachers &
7 Part-time Teachers)
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09-441 09-445 09-446 09-447
NUTRITION
PROGRAM TINY TOTS AFTER SCHOOL PRE-SCHOOL TOTAL
Revenues
1 Property Tax -$ -$ -$ -$ -$
2 Sales Tax - - - - -
3 Franchise Fees - - - - -
4 Licenses, Fees & Permits - - - - -
5 Residual Receipts - RPTTF - - - - -
6 Gas Tax - - - - -
7 Wastewater Receipts - - - - -
8 Intergovernmental Revenue/Grants - - - - -
9 Charges for Services 30,000 56,800 334,450 636,580 1,057,830
10 Use of Money & Property - - - - -
Fines & Forfeitures - - - - -
Miscellaneous - - - - -
11 Transfers In - - - - -
Total Revenues 30,000 56,800 334,450 636,580 1,057,830
Expenditures
1 Salaries - 31,980 182,220 331,910 546,110
2 Benefits - 12,520 74,510 138,150 225,180
3 Materials & Supplies 30,000 1,000 15,500 13,020 59,520
4 Professional/Contractual Services - 2,900 6,220 41,200 50,320
5 Utilities 17,500 17,500
6 Lease of Facility/Equipment -
7 Equipment -
10 Overhead Cost Allocation - 8,400 56,000 94,800 159,200
11 Transfers Out - - - - -
Total Expenditures 30,000 56,800 334,450 636,580 1,057,830
Net - - - - -
City of Grand Terrace
FY 2016-17 Proposed Revenue & Expense Summary
Child Care Services Fund
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AGENDA REPORT
MEETING DATE: June 14, 2016 Council & Successor Agency Item
TITLE: Introduction of Proposed Budget for Fiscal Year 2016-17
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: 1) Receive and file the Proposed Budget for Fiscal Year
2016-17;
2) Begin budget deliberations on the Proposed Budget for
Fiscal Year 2016-17; and
3) Provide direction on Fiscal Year 2015-16 budget
requests/adjustments.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1 “Ensure our Fiscal Viability” through the
continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The Proposed Budget for Fiscal Year (FY) 2016-17 is submitted for City Council’s
review and deliberation prior to adoption. The Proposed Budget shows the projected
revenues and expenditures for the upcoming fiscal year. Once adopted, the FY 2016-
17 Budget will serve as the City’s financial plan for the upcoming fiscal year and as the
basis for budgetary control. All City funds are included in the Proposed Budget. The
focus is on the review and approval of the FY2016-17 budget requests.
DISCUSSION:
The total Proposed Budget for FY2016-17 is $12,110,730. The City’s General Fund
proposed balanced budget, compared to the current budget of $4,529,865 (which is less
$835,000 in one-time programmed expenditures), is $4,646,124, which is $118,259 or
2.6% more than the FY2015-16 budget.
The General Fund Proposed Balanced Budget presented for City Council’s review and
consideration,
Supports the City’s mission, vision, core values and goals by preserving and
protecting the community and its exceptional quality of life;
Increases the current level of service to the residents of Grand Terrace, with
focused efforts on public safety and economic development;
Does not use fund balance to fund operations in FY 2016-17; and
Recognizes the continuingly strong economic recovery in the City and
strategically invests in the City’s economic future.
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The City hosted four budget town hall meetings, one at Pico Park, one at the Grand
Terrace Fitness Park, one in the Grand Terrace Community room, and one at the
Senior Center. These meetings were intended to provide information to residents
regarding the City’s services, departments and budgets of each department.
The table below shows the City’s FY2016-17 proposed budget by fund:
FUND
2016-17
Proposed
Revenue
2016-17
Proposed
Expenditure
Proposed
Surplus
or Use of
Fund Balance
09 Child Care Services Fund $1,057,830 $1,057,830 $-
10 General Fund 4,781,700 4,648,124 133,576
11 Street Fund 1,000 - 1,000
12 Storm Drain Fund 600 - 600
13
Park Fund (Development
Impact Fees) 500 101,000 (100,500)
14
Supplemental Law Enforcement
Svcs (SLESF) Fund 100,000 100,000 -
15
Air Quality Management District
(AQMD) Fund 13,100 5,000 8,100
16 Gas Tax Fund 371,000 478,673 (107,673)
17 Traffic Safety Fund 15,000 0 15,000
19 Facilities Fund 400 0 400
20 Measure "I" Fund 180,200 82,435 97,765
21 Waste Water Disposal Fund 2,000 0 2,000
22
Community Development Block
Grant 48,456 48,456 -
25 Spring Mtn. Mitigation Fees 400 0 400
26
Landscape & Lighting
Assessment District 18,434 18,434 -
31 Succ Agency (RPTTF Receipts) 2,263,046 2,230,078 32,968
32
Succ Agency (Admin/Capital
Projects) 252,090 251,910 180
33 Succ Agency (Debt Service) 1,977,988 1,977,988 -
36
2011 TABS A & B Bond
Proceeds 48,000 48,000 -
46
Capital Improvement Projects -
Streets 342,000 342,000 -
52 Succ Agency Housing Authority - 9,700 (9,700)
61 Community Benefits Fund 25,000 25,000 -
64 Public Safety Fund - 202,374 (202,374)
65 Senior Bus Program Fund 60,178 60,178 -
66 CalRecycle Grand Fund 5,000 5,000 -
70 Fixed Asset Fund - 138,549 (138,549)
73
Active Transportation Program
(ATP) Cycle 2 280,000 280,000 -
TOTAL $11,843,922 $12,110,730 ($266,808)
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Proposed 2016-17 Budget
General Fund Revenues
General Fund revenues include the following considerations:
General Fund property taxes as projected by the City’s property tax consultant
RSG; (since all of City Grand Terrace is part of the former redevelopment project
area, all increased tax revenue goes to the Successor Agency);
Additional tax revenues received by the General Fund from the Successor
Agency as projected by the City’s property tax consultant – RSG;
Receipt of on-going funds of $300,000 annually from the waste water agreement
between Grand Terrace and Colton;
Sales Taxes as projected by the City’s sales tax consultant, HdL, less any
economic incentive agreements established by the City with One Source;
Increase in charges for services and licenses, permits and fees due to projected
development activity and the continuous implementation of the Economic
Development Strategic Plan; and
Projected sale of Successor Agency property with the General Fund, as a taxing
entity of the Successor Agency, receiving it’s 20% share.
General Fund Expenditures
The FY2016-17 expenditure projections included the following adjustments:
Maintain Sheriff’s contract staffing at the current level;
Increase in the Sheriff’s contract by 4% as recommended Sheriff’s department;
Increase in CalPERS retirement contributions as provided by CalPERS including
unaccrued unfunded liability costs;
Decrease in overhead cost allocation receipts from the Child Care Services Fund
as a result of their proposed program restructuring and rate increases; and
Increase in animal services contract as provided by the City of San Bernardino
and approved by City Council;
Proposed Budget Requests
Staff is presenting several budget adjustments for the Council’s consideration that, if
approved, will allow the City to provide the following:
Maintain the City’s current staffing level to ensure that staff can provide adequate
levels of service in core function areas;
Maintain necessary resources to implement the City’s 2030 Vision;
More effectively reflect departmental costs; and
Maintain a structurally balanced budget.
All requests will be presented to City Council in detail on June 14, 2016 by each
department submitting the request.
2016-17 Proposed Personnel Requests:
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POSITION
Effective
Start Date
Funding
Source
Proposed
Expenditure
Assistant City Manager January 1, 2017 various $120,000
Assistant Planner July 1, 2016 various 70,000
Maintenance Worker I July 1, 2016 various 50,000
Code Enforcement
Specialist July 1, 2016 various 32,000
TOTAL $272,000
2016-17 Proposed Expenditure Requests:
POSITION
Effective
Start Date
Funding
Source
Proposed
Expenditure
Elimination of Furloughs January 1, 2017 various $50,000
Enhanced Code
Enforcement Services July 1, 2016 General Fund 14,000
Increased Information
Technology Services costs July 1, 2016 General Fund 5,000
Funding the 2016-17
Community Benefits Fund July 1, 2016 General Fund 25,000
TOTAL $94,000
City Hall Debt Service
In 1997, the City of Grand Terrace issued Certificates of Participation (COPs), similar to
a bond issue, to finance City Hall and other public improvements. In August 2009, the
City entered into a lease agreement with Zions First National Bank (to refinance these
COPs) in the amount of $2.2m payable over a 10-year period with 4.76% interest. Debt
service payments, since 1997 and after refinancing in 2009, were paid by the Grand
Terrace Redevelopment Agency (RDA).
After redevelopment dissolution implementation, although the City has treated this loan
as a private refunding of former Redevelopment Agency debt, the Department of
Finance (DOF) determined that the lease agreement, as shown by the actual loan
documents the City provided, are between the City and Zions Bank. The City was
unable to find any corresponding documentation between the City and the former
Redevelopment Agency whereby the latter assumed responsibility for this loan. The
City’s General Fund has assumed the annual loan payments of approximately $250,000
since FY2012-13.
As of June 2016, the current loan balance is $1,037,662. Staff is proposing that the City
pay off the existing lease agreement using General Fund fund balance to accomplish
the following:
Relieve the City’s General Fund of existing debt;
Reduce General Fund annual expenditures by approximately $250,000;
Save the General Fund approximately $130,000 in interest for the remainder of
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the loan; and
Provide City Council with additional resources for future programs and activities
that will continue to maintain and preserve the community’s quality of life.
Proposed Loan Payment:
General Fund Amount
FUND BALANCE
Required Fund Balance: 2 months (16.7%) of Operating Revenue
Projected Revenues, June 30, 2016 $4,531,245.00
16.7%
GASB recommended reserve (16.7%) $756,718.00
LOAN PAYMENT
Projected Fund Balance, June 30, 2016 $1,579,200.00
Less: Zion's Bank Loan Payment ($1,037,662.00)
Net Fund Balance, June 30, 2017 $541,538.00
EXPENDITURE REDUCTION
Debt Service principal payment $208,000.00
Debt Service interest payment $46,000.00
$254,000.00
LESS: ADD’L EXPENDITURES ABSORBED BY THE GENERAL FUND
CalPERS method change in Unfunded Accrued Liability
allocation ($80,000.00)
Reduction in Child Care overhead cost allocation
receipts based on proposed FY2016-17 rates ($40,000.00)
Net surplus, General Fund (as shown in Table 1 above) $134,000.00
Revised FUND BALANCE, June 30, 2017 (15.0%) $675,538.00
Additional surplus required to meet GASB recommended reserve $81,180.00
Based on the Five-Year projection provided in the next section, the General Fund will
meet it’s GASB recommended reserve in a couple of years. However, should the
General fund recognize significant savings during the current year, the City will attain
the required 16.7% reserve sooner.
General Fund Five-Year Projection
Attached for Council’s review is the General Fund’s five-year projection. In preparing the
projections, below are the following assumptions used for projecting both revenues and
expenditures:
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Revenues
- General Fund property taxes are projected to show minimal increases at 2% per
year (since all of City Grand Terrace is part of the former redevelopment project
area, all increased tax revenue goes to the Successor Agency);
- Receipt of on-going funds of $300,000 annually from the waste water agreement
between Grand Terrace and Colton;
- Increase in other revenues of 2%;
Expenditures
- Maintain Sheriff’s contract staffing at the current level;
- Increase in the Sheriff’s contract by 4.0% as recommended by the County
Sheriff’s office;
- Increase in CalPERS retirement contributions as provided by CalPERS, including
the General Fund’s unfunded accrued liability allocation;
- Salary and Benefit assumptions:
Elimination of furloughs as proposed in the FY2016-17 budget;
Continued suspension of merit increases; and
No cost-of-living adjustments.
General Fund
Five-Year Projection
2016-17 2017-18 2018-19 2019-20 2020-21
Total
Proposed Projected Projected Projected Projected
REVENUES
Property Tax 1,674,000 1,707,480 1,742,943 1,779,422 1,816,590
Residual Receipts - RPTTF 778,000 793,560 809,431 825,620 842,132
S/A Property Receipts 260,000 - - - -
Franchise Fees 500,000 510,000 520,200 530,604 541,216
Licenses, Fees & Permits 327,700 337,754 350,020 362,821 378,446
Sales Tax 858,000 875,160 892,663 914,000 932,280
Economic Incentive Agreement (120,000) - - - -
Intergovernmental Revenue/Grants 5,000 5,100 5,202 5,306 5,412
Charges for Services 114,700 121,394 123,822 126,298 131,989
Fines & Forfeitures 58,500 59,670 60,863 62,081 63,322
Miscellaneous 2,800 2,856 2,913 2,971 3,031
Use of Money & Property 23,000 23,460 23,929 24,408 24,896
Transfers In - - - - -
Residual Receipts - Sr Housing - - - - -
Wastewater Receipts 300,000 300,000 300,000 300,000 300,000
4,781,700 4,736,434 4,831,987 4,933,530 5,039,315
EXPENDITURES
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City Council 60,396 60,409 60,422 60,435 60,449
City Mgr - Administration 428,152 469,199 470,282 471,403 472,563
Senior Citizens Program 32,000 32,000 32,000 32,000 32,000
Emer. Ops. Center 5,000 5,000 5,000 5,000 5,000
City Attorney 65,000 65,000 65,000 65,000 65,000
City Clerk - Administration 151,246 151,308 151,371 151,437 151,506
Hist. & Cultural Comm. 1,000 1,000 1,000 1,000 1,000
Building & Safety 159,891 160,116 160,348 160,588 160,837
Public Works 306,083 306,782 307,506 308,254 309,029
Community Events - - - - -
Code Enforcement 121,763 119,534 120,870 122,254 123,686
Enforcement Programs 196,958 196,958 196,958 196,958 196,958
Facilities Maintenance 80,430 80,430 80,430 80,430 80,430
CDD - Planning 246,335 248,762 251,335 253,999 256,755
Park Maintenance 183,667 184,016 184,378 184,752 185,140
NPDES 59,904 59,904 59,904 59,904 59,904
Storm Drain Maintenance 20,000 20,000 20,000 20,000 20,000
Planning Commission 6,621 6,604 6,607 6,609 6,611
Finance - Administration 510,140 520,075 530,208 540,544 551,087
Information Technology 71,500 71,500 71,500 71,500 71,500
Non-Departmental 501,173 413,300 413,300 413,300 413,300
Overhead Cost Alloc (281,736) (281,736) (281,736) (281,736) (281,736)
Law Enforcement 1,722,600 1,800,117 1,881,122 1,965,773 2,054,233
Every 15 Minutes - - - - -
4,648,124 4,690,277 4,787,805 4,889,405 4,995,252
NET (Revenues less Expenditures) 133,576 46,157 44,182 44,125 44,063
Child Care unfunded accrued liability –
should the General Fund need to
assume these costs (147,820) (148,000) (148,000) (148,000) (148,000)
Net (14,244) (101,843) (103,818) (103,875) (103,937)
As stated earlier, should City Council approve the Zions Bank loan payment, there will
be sufficient reserve to meet the GASB reserve requirement in a few years and continue
to build a healthier reserve.
However, should the General Fund need to assume the Child Care programs portion of
the CalPERS unfunded accrued liability as shown above, the General Fund’s revenues
cannot cover the cost of the Child Care’s liability and would have to use fund balance
pay for this liability.
Funds with Department Requests for Use of Fund Balance
The table below lists all the funds whose proposed expenditure appropriations are
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requesting the use of fund balance. These are mainly due to projects previously
approved by City Council and are continuing into the next fiscal year. All funds listed
below have sufficient fund balance to cover all requested expenditure appropriations.
FUND
2016-17 2016-17 Proposed
Surplus
Proposed
Revenue
Proposed
Expenditure
or Use of
Fund Balance
13 Park Fund (Development Impact
Fees)
500
101,000
(100,500)
To continue the City Council approved project for the assessment of existing City
Parks, their ability to support expanded recreational programs; design, planning and
cost estimates for the development of three new parks (Dog Park, Skate Park and Blue
Mountain Nature Trail) - MIG, Inc.
16 Gas Tax Fund
371,000
478,673
(107,673)
To continue the use of Gas Tax funds for road and transportation projects which will
include enhance striping, patching, and maintenance.
52 Succ Agency Housing Authority -
9,700
(9,700)
SB371, AB 341, the new Health codes for the Housing Successor Agency, requires
that financial information and disclosures be within six months after the City's fiscal
year-end. The City's auditors, LSL prepare the financial documents for the Housing
Successor.
64 Public Safety Fund -
202,374
(202,374)
In FY2015-16, City Council approved Quality of Life Enhancements and Preservation
Projects (QLEAP) which included funding for additional public safety services. This
appropriation will continue the use of these funds for additional public safety services.
70 Fixed Asset Fund -
138,549
(138,549)
In FY2015-16, City Council approved several line item projects using funds that were
transferred to the Fixed Asset Fund. This appropriation will continue the use of these
funds for the following projects: Agenda Processing application improvements,
Electronic Records Retention system, and the On-line Permitting System.
Child Care Fund
A separate staff report has been submitted to Council to consider the Child Care
Services rates which include a revamping of the program’s establishment of classes.
This is necessary to ensure that all costs are recovered when providing Child Care
Services. The proposed new rates are incorporated into the FY2016-17 Proposed
Budget.
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City-wide Proposed Budget Appropriations
Attached is a report showing FY2016-17 proposed revenue and expenditure
appropriations for all City funds. Upon review and approval by City Council of all budget
requests, staff will return to City Council on June 28, 2016 for budget adoption.
Budget Schedule
The proposed schedule leading to adoption of the FY2016-17 Budget is as follows:
Event Date
Budget Introduction Tuesday, June 14th
Budget Deliberations Wednesday, June 15th
Continued Budget Deliberations (if necessary) Tuesday, June 21st
Continued Budget Deliberations (if necessary) Wednesday, June 22nd
Budget Adoption Tuesday, June 28th
FISCAL IMPACT:
Fiscal impacts of the FY2016-17 Proposed Budget are identified in the FY2016-17
Proposed Budget Book.
APPROVALS:
Cynthia Fortune Completed 06/09/2016 4:52 PM
Finance Completed 06/09/2016 4:52 PM
City Attorney Completed 06/09/2016 5:35 PM
City Manager Completed 06/10/2016 9:22 AM
City Council Pending 06/14/2016 6:00 PM
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