06/21/2016 - SPCITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● JUNE 21, 2016
Council Chambers Special Meeting 6:30 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special
assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at least 48
hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a Request to Speak Form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the
appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.grandterrace-ca.gov <http://www.grandterrace-ca.gov>
CALL TO ORDER
Convene City Council
Pledge of Allegiance
ROLL CALL
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Sylvia Robles
Council Member Jackie Mitchell
Council Member Doug Wilson
Council Member Bill Hussey
A. PUBLIC COMMENT
This is the opportunity for members of the public to comment on items on the agenda
only. At a special meeting of the City Council, pursuant to California law, the City
Council will only be taking public comment on items listed on the agenda.
B. UNFINISHED BUSINESS
1. Amendment to the Contract for the Summer Swim Program
RECOMMENDATION:
Approve the amendment to the agreement with Boys and Girls Club of Greater
Redlands-Riverside to operate the City of Grand Terrace’s 2016 Summer Swim
Program.
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council June 21, 2016
City of Grand Terrace Page 2
2. Continue Deliberations of the Special Revenue Funds – Child Care Fund of the Budget
for Fiscal Year 2016-2017 and Adopt the Proposed Rates for the FY2016-17 Child Care
Services Department
RECOMMENDATION:
1. Continue deliberations on the FY2016-17 Child Care Services rates;
2. Approve and adopt the FY2016-17 Child Care Services rates; and
3. Approve the contracts for the Child Care Services programs.
DEPARTMENT: FINANCE/CHILD CARE SERVICES
3. Continue Deliberations of the Budget for Fiscal Year 2016-2017
RECOMMENDATION:
1. Continue Deliberations on the City of Grand Terrace Annual Budget for Fiscal Year
2016-2017;
2. Approve proposed budget requests as presented by each Department; and
3. Direct staff to prepare the FY2016-17 Budget in accordance with the approved items
above and return to City Council for adoption on June 28, 2016.
DEPARTMENT: FINANCE
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, June 28, 2015 at 6:00
p.m.
Agenda item requests must be submitted in writing to the City Clerk’s office no later
than 14 calendar days preceding the meeting.
AGENDA REPORT
MEETING DATE: June 21, 2016 Council Item
TITLE: Amendment to the Contract for the Summer Swim Program
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Approve the amendment to the agreement (Attachment I)
with Boys and Girls Club of Greater Redlands-Riverside to
operate the City of Grand Terrace’s 2016 Summer Swim
Program.
2030 VISION STATEMENT:
This staff report supports Goal #4 to develop and implement successful partnerships by
working collaboratively with community groups to facilitate the delivery of services
benefitting youth, seniors and our community.
BACKGROUND/DISCUSSION
On May 24, 2016, the City Council approved the agreement (Attachment II) with the
Boys and Girls Club of Greater Redlands-Riverside to operate the City of Grand
Terrace’s 2016 Summer Swim program in the amount of $16,000.
The Boys and Girls Club requested to have Section 7 of the agreement be amended to
provide them mutual indemnification. The original agreement approved by the Council
did not provide for this type of mutual indemnification; therefore, staff needed to bring
back this amendment to the agreement for Council approval.
FISCAL IMPACT:
This amendment does not have any fiscal impact to the orginal agreement.
ATTACHMENTS:
Attachment I - Amendment Boys Girls Club Summer Swim Program(PDF)
Attachment II - Agreement Boys & Girls Club (PDF)
APPROVALS:
G. Harold Harold Duffey Completed 06/20/2016 2:11 PM
City Attorney Completed 06/20/2016 2:14 PM
Finance Completed 06/20/2016 2:17 PM
City Manager Completed 06/20/2016 6:06 PM
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City Council Pending 06/21/2016 6:30 PM
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ATTACHMENT I
Page 1 of 2
AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
THIS AMENDMENT ("Amendment")is made as of this 21st day of June,
2016 by and between the CITY OF GRAND TERRACE ("City")and Boys &Girls
Club of Greater Redlands -Riverside ("Consultant").
Recitals
A.City entered into an Agreement with Consultant on May 24th, 2016, to provide swim
classes (the “Agreement”); and
B.The parties desire amend the Agreement to provide for mutual indemnification.
NOW, THEREFORE, in consideration of the mutual terms and conditions set
forth in the Agreement, the Parties hereby amend the Agreement as follows:
1.Section 7 of the Agreement is amended to read as follows:
7.HOLD HARMLESS;INDEMNIFICATION.
(a)Consultant hereby agrees to protect,indemnify and hold City and its
employees,officers and servants free and harmless from any and all
losses,claims,liens,demands and causes of action of every kind and
character including,but not limited to,the amounts of judgment,interests,
court costs,legal fees and other expenses incurred by the City arising in
favor of any party,including claims,liens,debts,personal injuries,
including employees of the City,death or damages to property (including
property of the City)and without limitation by enumeration,all other
claims or demands of every character occurring or arising directly out of
the negligent acts,recklessness or willful misconduct of Consultant in
the performance of its services under this Agreement.
(b)City hereby agrees to protect,indemnify and hold Consultant and its
employees,officers and servants free and harmless from any and all
losses,claims,liens,demands and causes of action of every kind and
character including,but not limited to,the amounts of judgment,interests,
court costs,legal fees and other expenses incurred by the Consultant
arising in favor of any party,including claims,liens,debts,personal
injuries,including employees of the Consultant,death or damages to
property (including property of the Consultant)and without limitation by
enumeration,all other claims or demands of every character occurring or
arising directly out of the negligent acts,recklessness or willful
misconduct of City in the performance of this Agreement.
1.a
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ATTACHMENT I
Page 2 of 2
(c)Notwithstanding the foregoing, the Parties shall not be liable for the
defense or indemnification of the other party for claims, actions, complaints
or suits arising out of the sole active negligence or willful misconduct of the
indemnifying party. In addition, this provision is not intended to create any
cause of action in favor of any third party against Consultant,or the City
or to enlarge in any way the Consultant's liability but is intended solely
to provide for indemnification for liability for damages or injuries to third
persons or property arising from negligent performance hereunder.
2.All other provisions of the Agreement shall remain in full force and effect. This
Amendment with the Agreement shall be construed together and shall constitute one
Agreement.
Dated:
"CITY"
By:
G. Harold Duffey,City Manager
ATTEST:APPROVED AS TO FORM
Pat Jacquez-Nares,City Clerk Richard L.Adams II, City Attorney
Dated:
"CONSULTANT"
By:
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AGENDA REPORT
MEETING DATE: June 21, 2016 Council Item
TITLE: Continue Deliberations and Adopt the Proposed Rates for
the FY2016-17 Child Care Services Department
PRESENTED BY: Linda Phillips, Director of Child Care Services
RECOMMENDATION: 1. Continue deliberations on the FY2016-17 Child Care
Services rates;
2. Approve and adopt the FY2016-17 Child Care Services
rates; and
3. Approve the contracts for the Child Care Services
programs.
2030 VISION STATEMENT:
This staff report supports Goal #1 - Ensuring Our Fiscal Viability through exploration of
creative means to provide services and ensure appropriate cost recovery for services.
BACKGROUND:
On June 14, 2016, City Council was presented with the FY2016-17 proposed rates from
the Child Care Services Department that represents full cost recovery of the
department’s day-to-day operations.
DISCUSSION:
FY 2016-17 Child Care Teacher-Enrollee Requirements
For the 2016-17 fiscal year, the classes offered by the Child Care Program will be
based on the community’s needs for those classes. This means:
Classes offered will need to meet a specific number of enrollees; if the class does
not meet that specific requirement, it will only take place when there are the required
enrollees.
The specific prerequisite for a class will be based on the required teacher to enrollee
ratio. For example:
If a class requires 14 enrollees in order to meet the requirement for a single
teacher but only 12 enroll, the class would not be established, until there is
14;
If a class requires 14 enrollees in order to meet the requirement for a single
teacher but 16 enroll, only one class would be established. The other
applicants will be put on a waiting list until such waiting list totals 14 to create
a 2nd class;
If a class requires 14 enrollees in order to meet the requirement for a single
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teacher but 30 enroll, two classes would be established. The other applicants
will be put on a waiting list until such waiting list totals 14 to create 3rd class.
This approach will better align the Child Care Program with the needs of the Grand
Terrace Community, as well as remove expenditures from classes that would not
contribute to the Program’s need to be self-sustaining.
Child Care Rate Increase
Staff has informed all current, enrolled families at the Child Care Center that the existing
rates may go up effective July 1, 2016. The increased fees will not exceed the cost of
providing the services.
Child Care Services has begun a cost recovery status for 2016-2017. It was then
determined what the true cost was per child, per program. Services per child include;
salaries and benefits, cost allocation, classroom supplies, food, annual licensing fees,
rent and alarm, electric, water, gas and cleaning.
Attached for City Council’s approval are the proposed twelve-month contracts for each
program offered at the Child Care Services Department: Tiny Tots, Before & After
School Care and the Pre-School Program.
FISCAL IMPACT:
The Child Care Program, as of June 30, 2015, has a negative fund balance of
($132,868). This is due mainly to the Program’s portion of the City’s CalPERS
Unfunded Accrued Liability (UAL). The Program’s projected unfunded accrued liability
for FY2015-16 is $140,000, increasing that negative fund balance to $272,868 by June
30, 2016.
The FY2016-17 proposed rates submitted for City Council approval only reflect
operating revenues and expenditures and do not cover the Program’s FY2016-17
unfunded accrued liability. The program’s projected liability for FY2016-17 is $148,000.
ATTACHMENTS:
Resolution for 2016-17 Child Care Rates (DOC)
Proposed 2016-17 Child Care Services Rates (PDF)
Proposed 2016-17 Child Care Services Budget (PDF)
APPROVALS:
Linda Phillips Completed 06/20/2016 3:49 PM
City Attorney Completed 06/20/2016 3:56 PM
Finance Completed 06/20/2016 5:33 PM
City Manager Completed 06/20/2016 6:36 PM
2
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City Council Pending 06/21/2016 6:30 PM
2
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RESOLUTION NO. 2016-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ADJUSTING THE FEES FOR THE CITY OF
GRAND TERRACE CHILD CARE SERVICES
WHEREAS, the City Council at their meeting of June 9, 2015, established
updated fees for services provided by Grand Terrace Child Care Services and were
effective for Fiscal year 2015-16; and
WHEREAS, California passed AB10, which approved the first minimum wage
increase since 2008 and raised the California minimum wage from $8.00/hour to
$9.00/hour effective July 1, 2014 and raises the California minimum wage from
$9.00/hour to $10.00/hour effective July 1, 2015; and
WHEREAS, it was determined that classes for the Child Care Program will be
established only if a specific number of persons are enrolled, and the rates for these
classes would be sufficient to cover the fund’s operating expenditures. The fees will not
exceed the cost of providing the services.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
Section 1. The City Council hereby establishes the fees for services provided
by the City of Grand Terrace Child Care Services as shown in attachment A.
Section 2. Established fees for services provided by the City of Grand Terrace
Child Care Services shall become effective July 1, 2016.
PASSED, APPROVED AND ADOPTED this 21st day of June, 2016.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
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I, PAT JACQUES-NARES, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a special meeting of
the City Council of the City of Grand Terrace held on the 21st day of June, 2016 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Pat Jacques-Nares, City Clerk
APPROVED AS TO FORM:
City Attorney
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1 of 2
TINY TOTS (Monthly
Rate -
11 Months)
Program Rate
(Average)
# of
Enrollees
Monthly
Revenue
Annual
Revenue
Range
Rate
# of
Enrollees
Monthly
Revenue
Annual
Revenue
Monthly
Increase
%
increase
TINY TOTS $145.04 44 $6,381.76 $70,199.36 $215.15 24 $5,163.55 $56,799.00 $70.11 48.34%
Required No. of Teachers: (2 Part-time Teachers @ 1,040 hrs. each)1
Cost:
Salaries & Benefits (Teachers)$38,844.00
Salaries & Benefits (Admin)$5,655.00
Expense $3,900.00
Overhead Cost Allocation $8,400.00
$56,799.00
AFTER SCHOOL
(Weekly Rate -
50 Weeks)
Program Rate
(Average)
# of
Enrollees
Monthly
Revenue
Annual
Revenue
Rate # of
Enrollees
Monthly
Revenue
Annual
Revenue
Weekly
Increase
%
increase
BEFORE & AFTER
CARE
$97.76 44 $4,301.44 $215,072.00 $119.45 56 $6,689.02 $334,451.02 $21.69 22.18%
Required No. of Teachers: (4 F/T & 1 P/T)3.75
Cost:
Salaries & Benefits (Teachers)147,270.50
Salaries & Benefits (Admin)109,460.50
Expense $21,720.02
Overhead Cost Allocation $56,000.00
Total Before & After
Care
$334,451.02
PRE SCHOOL
(Weekly Rate -
50 Weeks)
Program Rate
(Average)
# of
Enrollees
Monthly
Revenue
Annual
Revenue
Rate # of
Enrollees
Monthly
Revenue
Annual
Revenue
Weekly
Increase
%
increase
KANGAROOS $222.30 16 $3,556.80 $177,840.00 $233.13 16 $3,730.02 $186,500.75 $10.83 4.87%
Required No. of Teachers: (4 F/T & 1 P/T)4.25
Cost:
Salaries & Benefits (Teachers)$149,318.00
Salaries & Benefits (Admin)$14,463.75
Expense 3,519.00
Overhead Cost Allocation $19,200.00
$186,500.75
GAMs (Giraffes,
Alligators, Monkeys
& Turtles
$169.90 48 $8,155.20 $407,760.00 $187.53 48 $9,001.56 $450,077.75 $17.63 10.38%
Required No. of Teachers: (4 F/T & 1 PT)4.5
Cost:
Salaries & Benefits (Teachers)$200,616.00
Salaries & Benefits (Admin)$105,668.75
Expense 68,193.00
Overhead Cost Allocation $75,600.00
$450,077.75
TOTAL PRE-SCHOOL
Minimum No. of Enrollees 64
Required No. of Teachers: (8 Full-time Teachers & 2 Part-time Teachers)8.75
Cost:
Salaries & Benefits (Teachers)$349,934.00
Salaries & Benefits (Admin)$120,132.50
Expense $71,712.00
Overhead Cost Allocation $94,800.00
TOTAL $636,578.50
2015-16 2016-17
City of Grand Terrace
Child Care Services
2015-16 2016-17
2015-16 2016-17
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City of Grand Terrace
Child Care Services
Minimum number of Enrollees:144
Teachers - Full-time 10
Teachers - Part-time 7
Required No. of Support Staff:
Back-up Teachers (part-time)2
Office Staff 1
Cook 1
Management (Dir. & Asst. Dir)2
Cost:
Salaries & Benefits (Teachers)$536,048.50
Salaries & Benefits (Admin)$235,248.00
Expense $97,332.02
Overhead Cost Allocation $159,200.00
TOTAL $1,027,828.52
Nutrition Program Grant $30,000.00
TOTAL CHILD CARE SERVICES $1,057,828.52
TOTAL CHILD CARE SERVICES
Required No. of Teachers: (10 Full-time Teachers &
7 Part-time Teachers)
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09-441 09-445 09-446 09-447
NUTRITION
PROGRAM TINY TOTS AFTER SCHOOL PRE-SCHOOL TOTAL
Revenues
1 Property Tax -$ -$ -$ -$ -$
2 Sales Tax - - - - -
3 Franchise Fees - - - - -
4 Licenses, Fees & Permits - - - - -
5 Residual Receipts - RPTTF - - - - -
6 Gas Tax - - - - -
7 Wastewater Receipts - - - - -
8 Intergovernmental Revenue/Grants - - - - -
9 Charges for Services 30,000 56,800 334,450 636,580 1,057,830
10 Use of Money & Property - - - - -
Fines & Forfeitures - - - - -
Miscellaneous - - - - -
11 Transfers In - - - - -
Total Revenues 30,000 56,800 334,450 636,580 1,057,830
Expenditures
1 Salaries - 31,980 182,220 331,910 546,110
2 Benefits - 12,520 74,510 138,150 225,180
3 Materials & Supplies 30,000 1,000 15,500 13,020 59,520
4 Professional/Contractual Services - 2,900 6,220 41,200 50,320
5 Utilities 17,500 17,500
6 Lease of Facility/Equipment -
7 Equipment -
10 Overhead Cost Allocation - 8,400 56,000 94,800 159,200
11 Transfers Out - - - - -
Total Expenditures 30,000 56,800 334,450 636,580 1,057,830
Net - - - - -
City of Grand Terrace
FY 2016-17 Proposed Revenue & Expense Summary
Child Care Services Fund
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CITY OF GRAND TERRACE
CHILD CARE SERVICES AGREEMENT
PRESCHOOL PROGRAM
THIS AGREEMENT is made and entered into this __ day of _____, 20__ (“Effective
Date”), by and between the CITY OF GRAND TERRACE, a municipal corporation (“City”), and
___________, (“Customer”) who is the Parent or legal Guardian of a minor child.
W I T N E S S E T H :
WHEREAS, City and Customer propose to enter into an agreement whereby City
provides childcare services to Customer as more fully described herein.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0.SERVICES PROVIDED BY CITY
Scope of Services. City shall provide the Childcare Services described in the Preschool
Program Description (“Preschool Program”),attached hereto as Exhibit “A” and incorporated
herein by this reference. Customer agrees to comply with all provisions contained in Exhibit
“A.”
2.0.COMPENSATION AND BILLING
Compensation. Customer shall pay City in accordance with the fee information set forth
in Exhibit “A.”
3.0.TERM AND TERMINATION
Term. This Agreement shall commence on the Effective Date and continue for a period
of one year,unless previously terminated as provided herein or as otherwise agreed to in writing
by the parties.
Termination. City may terminate this agreement, without cause, immediately upon
written notice to Customer. Customer may terminate this agreement, upon showing good
cause, as determined in City’s sole discretion.For purposes of this this Section, good cause
shall mean certain life unexpectancies, including but not limited to: loss of employment, loss of
spouse, domestic partner, or guardian, change in custody of child, loss of subsidized funding,
moving out of the City, termination by City, Customer’s financial difficulties, mutual agreement to
terminate due to unsatisfactory services provided.
If the Customer defaults in the performance of any of the terms or conditions of this
Agreement, he/she shall have ten (10) days after service of written notice of such default in
which to cure the default by rendering a satisfactory performance. In the event that the
Customer fails to cure his/her default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement without
further notice and without prejudice to any other remedy to which it may be entitled at law, in
equity or under this Agreement.
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4.0.GENERAL PROVISIONS
4.1.Entire Agreement. This Agreement constitutes the entire agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
4.2.Attorneys’ Fees. In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
4.3.Governing Law. This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in San
Bernardino County, California.Customer agrees to submit to the personal jurisdiction of such
court in the event of such action.
4.4.Order of Precedence. In the event of an inconsistency in this Agreement and
any of the attached Exhibits, the terms set forth in this Agreement shall prevail.If, and to the
extent this Agreement incorporates by reference any provision of any document, such provision
shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the
terms and conditions of this Agreement and those of any such provision or provisions so
incorporated by reference, this Agreement shall govern over the document referenced.
4.5.Costs. Each party shall bear its own costs and fees incurred in the preparation
and negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
4.6.No Third Party Beneficiary Rights. This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
4.7.Headings. Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
4.8.Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof
favoring or disfavoring any party by virtue of the authorship of any of the provisions of this
Agreement.
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4.9. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
4.10.Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized
representative of the party against whom enforcement of a waiver is sought. The waiver of any
right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right
or remedy in respect to any other occurrence or event, nor shall any waiver constitute a
continuing waiver.
4.11.Severability. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the
offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this
Agreement, based upon the substantial benefit of the bargain for any party,is materially
impaired, which determination made by the presiding court or arbitrator of competent jurisdiction
shall be binding, then both parties agree to substitute such provision(s) through good faith
negotiations.
4.12. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original. All counterparts shall be construed together and
shall constitute one agreement.
4.13.Release. Customer agrees to release and forever discharge and hold
harmless the City and its officers, staff, agents, employees and subsidiaries, affiliates, sponsors,
and suppliers (hereinafter collectively referred to as “Releasees”) from any and all liability,
claims and demands of whatever kind and nature, either in law or in equity, which arises or may
hereafter arise from my participation in the program that is the subject of this Agreement. I
understand that this Release discharges the Releasees from any liability or claim that I may
have against the Releasees with respect to any bodily injury, personal injury, illness, death or
property damage that may result from my participation in the Event. Pursuant to California Civil
Code § 1542, this Release extends to all claims and risks, whether known or unknown, at the
time of its execution.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written.
CITY OF GRAND TERRACE,
A municipal corporation
__________________________________Date: __________________________
Name, Title
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CUSTOMER
__________________________________Date: __________________________
Signature
__________________________________
Name
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EXHIBIT A
PRESCHOOL PROGRAM DESCRIPTION
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CITY OF GRAND TERRACE
CHILD CARE SERVICES AGREEMENT
SCHOOL AGE PROGRAM
THIS AGREEMENT is made and entered into this __ day of _____, 20__ (“Effective
Date”), by and between the CITY OF GRAND TERRACE, a municipal corporation (“City”), and
___________, (“Customer”) who is the Parent or legal Guardian of a minor child.
W I T N E S S E T H :
WHEREAS, City and Customer propose to enter into an agreement whereby City
provides childcare services to Customer as more fully described herein.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0.SERVICES PROVIDED BY CITY
Scope of Services. City shall provide the Childcare Services described in the School
Age Program Description (“School Age Program”),attached hereto as Exhibit “A” and
incorporated herein by this reference. Customer agrees to comply with all provisions contained
in Exhibit “A.”
2.0.COMPENSATION AND BILLING
Compensation. Customer shall pay City in accordance with the fee information set forth
in Exhibit “A.”
3.0.TERM AND TERMINATION
Term. This Agreement shall commence on the Effective Date and continue for a period
of one year,unless previously terminated as provided herein or as otherwise agreed to in writing
by the parties.
Termination. City may terminate this agreement, without cause, immediately upon
written notice to Customer. Customer may terminate this agreement, upon showing good
cause, as determined in City’s sole discretion. For purposes of this this Section, good cause
shall mean certain life unexpectancies, including but not limited to: loss of employment, loss of
spouse, domestic partner, or guardian, change in custody of child, loss of subsidized funding,
moving out of the City, termination by City, Customer’s financial difficulties, mutual agreement to
terminate due to unsatisfactory services provided.
If the Customer defaults in the performance of any of the terms or conditions of this
Agreement, he/she shall have ten (10) days after service of written notice of such default in
which to cure the default by rendering a satisfactory performance. In the event that the
Customer fails to cure his/her default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement without
further notice and without prejudice to any other remedy to which it may be entitled at law, in
equity or under this Agreement.
2.e
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4.0.GENERAL PROVISIONS
4.1.Entire Agreement. This Agreement constitutes the entire agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
4.2.Attorneys’ Fees.In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
4.3.Governing Law. This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in San
Bernardino County, California.Customer agrees to submit to the personal jurisdiction of such
court in the event of such action.
4.4.Order of Precedence. In the event of an inconsistency in this Agreement and
any of the attached Exhibits, the terms set forth in this Agreement shall prevail.If, and to the
extent this Agreement incorporates by reference any provision of any document, such provision
shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the
terms and conditions of this Agreement and those of any such provision or provisions so
incorporated by reference, this Agreement shall govern over the document referenced.
4.5.Costs. Each party shall bear its own costs and fees incurred in the preparation
and negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
4.6.No Third Party Beneficiary Rights. This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
4.7.Headings. Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
4.8.Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof
favoring or disfavoring any party by virtue of the authorship of any of the provisions of this
Agreement.
2.e
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4.9. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
4.10.Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized
representative of the party against whom enforcement of a waiver is sought. The waiver of any
right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right
or remedy in respect to any other occurrence or event, nor shall any waiver constitute a
continuing waiver.
4.11.Severability. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the
offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this
Agreement, based upon the substantial benefit of the bargain for any party,is materially
impaired, which determination made by the presiding court or arbitrator of competent jurisdiction
shall be binding, then both parties agree to substitute such provision(s) through good faith
negotiations.
4.12. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original. All counterparts shall be construed together and
shall constitute one agreement.
4.13.Release. Customer agrees to release and forever discharge and hold
harmless the City and its officers, staff, agents, employees and subsidiaries, affiliates, sponsors,
and suppliers (hereinafter collectively referred to as “Releasees”) from any and all liability,
claims and demands of whatever kind and nature, either in law or in equity, which arises or may
hereafter arise from my participation in the program that is the subject of this Agreement. I
understand that this Release discharges the Releasees from any liability or claim that I may
have against the Releasees with respect to any bodily injury, personal injury, illness, death or
property damage that may result from my participation in the Event. Pursuant to California Civil
Code § 1542, this Release extends to all claims and risks, whether known or unknown, at the
time of its execution.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written.
CITY OF GRAND TERRACE,
A municipal corporation
__________________________________Date: __________________________
Name, Title
2.e
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CUSTOMER
__________________________________Date: __________________________
Signature
__________________________________
Name
2.e
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EXHIBIT A
SCHOOL AGE PROGRAM DESCRIPTION
2.e
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CITY OF GRAND TERRACE
CHILD CARE SERVICES AGREEMENT
TINY TOT PROGRAM
THIS AGREEMENT is made and entered into this __ day of _____, 20__ (“Effective
Date”), by and between the CITY OF GRAND TERRACE, a municipal corporation (“City”), and
___________, (“Customer”) who is the Parent or legal Guardian of a minor child.
W I T N E S S E T H :
WHEREAS, City and Customer propose to enter into an agreement whereby City
provides childcare services to Customer as more fully described herein.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0.SERVICES PROVIDED BY CITY
Scope of Services. City shall provide the Childcare Services described in the Tiny Tot
Program Description (“Tiny Tot Program”),attached hereto as Exhibit “A” and incorporated
herein by this reference. Customer agrees to comply with all provisions contained in Exhibit
“A.”
2.0.COMPENSATION AND BILLING
Compensation. Customer shall pay City in accordance with the fee information set forth
in Exhibit “A.”
3.0.TERM AND TERMINATION
Term. This Agreement shall commence on the Effective Date and continue for a period
of 11 months,unless previously terminated as provided herein or as otherwise agreed to in
writing by the parties.
Termination. City may terminate this agreement, without cause, immediately upon
written notice to Customer. Customer may terminate this agreement, upon showing good
cause, as determined in City’s sole discretion. For purposes of this this Section, good cause
shall mean certain life unexpectancies, including but not limited to: loss of employment, loss of
spouse, domestic partner, or guardian, change in custody of child, loss of subsidized funding,
moving out of the City, termination by City, Customer’s financial difficulties, mutual agreement to
terminate due to unsatisfactory services provided.
If the Customer defaults in the performance of any of the terms or conditions of this
Agreement, he/she shall have ten (10) days after service of written notice of such default in
which to cure the default by rendering a satisfactory performance. In the event that the
Customer fails to cure his/her default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement without
further notice and without prejudice to any other remedy to which it may be entitled at law, in
equity or under this Agreement.
2.f
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4.0.GENERAL PROVISIONS
4.1.Entire Agreement. This Agreement constitutes the entire agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
4.2.Attorneys’ Fees. In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
4.3.Governing Law. This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in San
Bernardino County, California.Customer agrees to submit to the personal jurisdiction of such
court in the event of such action.
4.4.Order of Precedence. In the event of an inconsistency in this Agreement and
any of the attached Exhibits, the terms set forth in this Agreement shall prevail.If, and to the
extent this Agreement incorporates by reference any provision of any document, such provision
shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the
terms and conditions of this Agreement and those of any such provision or provisions so
incorporated by reference, this Agreement shall govern over the document referenced.
4.5.Costs. Each party shall bear its own costs and fees incurred in the preparation
and negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
4.6.No Third Party Beneficiary Rights. This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
4.7.Headings. Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
4.8.Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof
favoring or disfavoring any party by virtue of the authorship of any of the provisions of this
Agreement.
2.f
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4.9. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
4.10.Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized
representative of the party against whom enforcement of a waiver is sought. The waiver of any
right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right
or remedy in respect to any other occurrence or event, nor shall any waiver constitute a
continuing waiver.
4.11.Severability. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the
offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this
Agreement, based upon the substantial benefit of the bargain for any party,is materially
impaired, which determination made by the presiding court or arbitrator of competent jurisdiction
shall be binding, then both parties agree to substitute such provision(s) through good faith
negotiations.
4.12. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original. All counterparts shall be construed together and
shall constitute one agreement.
4.13.Release. Customer agrees to release and forever discharge and hold
harmless the City and its officers, staff, agents, employees and subsidiaries, affiliates, sponsors,
and suppliers (hereinafter collectively referred to as “Releasees”) from any and all liability,
claims and demands of whatever kind and nature, either in law or in equity, which arises or may
hereafter arise from my participation in the program that is the subject of this Agreement. I
understand that this Release discharges the Releasees from any liability or claim that I may
have against the Releasees with respect to any bodily injury, personal injury, illness, death or
property damage that may result from my participation in the Event. Pursuant to California Civil
Code § 1542, this Release extends to all claims and risks, whether known or unknown, at the
time of its execution.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written.
CITY OF GRAND TERRACE,
A municipal corporation
__________________________________Date: __________________________
Name, Title
2.f
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CUSTOMER
__________________________________Date: __________________________
Signature
__________________________________
Name
2.f
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EXHIBIT A
TINY TOT PROGRAM DESCRIPTION
2.f
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AGENDA REPORT
MEETING DATE: June 21, 2016 Council & Successor Agency Item
TITLE: Continue Deliberations of the Budget for Fiscal Year 2016-
2017
PRESENTED BY: Cynthia Fortune, Finance Director
RECOMMENDATION: 1. Continue Deliberations on the City of Grand Terrace
Annual Budget for Fiscal Year 2016-2017;
2. Approve proposed budget requests as presented by each
Department; and
3. Direct staff to prepare the FY2016-17 Budget in
accordance with the approved items above and return to City
Council for adoption on June 28, 2016.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1 “Ensure our Fiscal Viability” through the
continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The Proposed Budget for Fiscal Year (FY) 2016-17 was introduced on June 14, 2016.
City Council was presented with the FY2016-17 Proposed Budget, proposed budget
requests and use of fund balance for certain Special Revenue funds.
DISCUSSION
FY2016-17 PROPOSED BUDGET BY FUND
City Council was presented with the FY2016-17 Revenue and Expenditure budgets by
Fund. Staff is recommending two (2) adjustments:
1. Request the addition of the purchase of two (2) Automated License Plate Reader
Cameras (cost is $15,000 each) from the Traffic Safety Fund (Fund 17); and
2. Removal of the requested capital projects appropriation from the Capital
Improvement Projects Fund (Fund 46).
Automated License Plate Reader (ALPR) Cameras:
The Sheriff patrol cars are equipped with ALPRs. These cameras are able to scan any
license plate and run the data through the local and state databases that provide
information on lost and stolen vehicles, tickets and/or outstanding warrants on the
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vehicle owners.
Staff believes that the purchase of 2 ALPRs for the City mounted to watch certain traffic
lanes on the City’s main streets will provide the Sheriff’s Department with another tool
for law enforcement to keep citizens safe within the community.
Removal of the Capital Improvement Projects (CIP) Fund Appropriation
The City’s proposed budget included an appropriation in the CIP Fund (Fund 46) in the
amount of $342,000 as a placeholder for street and road projects. However, the Public
Works Director will be returning to City Council in October-2017 with a proposed
FY2016-17 Comprehensive CIP Program budget detailing all transportation projects.
Staff is requesting that this appropriation be removed from the FY2016-17 Operating
Budget.
The Table below lists all the proposed revenue and expenditure budgets with the
adjustments listed above:
FY2016-17 BUDGET BY FUND
FUND
2016-17
Proposed
Revenue
2016-17
Proposed
Expenditure
Proposed
Surplus
or Use of
Fund Balance
09 Child Care Services Fund $1,057,830 $1,057,830 $-
10 General Fund 4,781,700 4,648,124 133,576
11 Street Fund 1,000 - 1,000
12 Storm Drain Fund 600 - 600
13
Park Fund (Development Impact
Fees) 500 101,000 (100,500)
14
Supplemental Law Enforcement
Svcs (SLESF) Fund 100,000 100,000 -
15
Air Quality Management District
(AQMD) Fund 13,100 5,000 8,100
16 Gas Tax Fund 371,000 478,674 (107,674)
17 Traffic Safety Fund 15,000 30,000 (15,000)
19 Facilities Fund 400 0 400
20 Measure "I" Fund 180,200 82,435 97,765
21 Waste Water Disposal Fund 2,000 0 2,000
22
Community Development Block
Grant 48,456 48,456 -
25 Spring Mtn. Mitigation Fees 400 0 400
26
Landscape & Lighting Assessment
District 18,434 18,434 -
31 Succ Agency (RPTTF Receipts) 2,263,046 2,230,078 32,968
32
Succ Agency (Admin/Capital
Projects) 252,090 251,910 180
33 Succ Agency (Debt Service) 1,977,988 1,977,988 -
36 2011 TABS A & B Bond Proceeds 48,000 48,000 -
46
Capital Improvement Projects (CIP)
- Streets 342,000 342,000 -
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FY2016-17 BUDGET BY FUND
FUND
2016-17
Proposed
Revenue
2016-17
Proposed
Expenditure
Proposed
Surplus
or Use of
Fund Balance
52 Succ Agency Housing Authority - 9,700 (9,700)
61 Community Benefits Fund 25,000 25,000 -
64 Public Safety Fund - 202,374 (202,374)
65 Senior Bus Program Fund 60,178 60,178 -
66 CalRecycle Grand Fund 5,000 5,000 -
70 Fixed Asset Fund - 138,549 (138,549)
73
Active Transportation Program
(ATP) Cycle 2 280,000 280,000 -
SUB-TOTAL $11,843,922 $12,140,730 ($296,808)
Less: Fund 46 – CIP Street (342,000) (342,000) -
REVISED TOTAL $11,501,922 $11,798,730 ($296,808)
DEPARTMENT BUDGET REQUESTS
City Council was presented with the FY2016-17 proposed budget requests. Each
Department Director will be presenting their budget requests and will provide detailed
justification for their requests. Below is a summary of departmental budget requests:
City Manager’s Office:
Position Request: Assistant City Manager
Effective Start Date: January 1, 2017
FUNDING SOURCEs AMOUNT
General Fund $40,000
Measure “I” Fund $40,000
Park Fund (DIF) $40,000
TOTAL (6-month cost for salaries & benefits) $120,000
City Clerk’s Office:
Expenditure Request: Increase Information Technology (IT) costs
FUNDING SOURCEs AMOUNT
General Fund $5,000
TOTAL $5,000
Planning & Development Services:
Position Requests: 1. Assistant Planner (Full-time)
2. Code Enforcement Specialist (Part-time)
Effective Start Date: July 1, 2016
Funding Source: General Fund
FUNDING SOURCEs Total Cost
Less: Prior
approved
salary
allocations
Proposed
Amount
Assistant Planner $70,000 ($24,000) $46,000
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Code Enforcement Specialist $32,000 ($26,250) $5,750
TOTAL (Salaries & Benefits) $102,000 ($50,250) $51,750
Expenditure Requests (as shown in the Table below)
Description Amount
Additional Building Official services $3,600
Additional Code Enforcement supplies $2,700
City-view web-based GIS software & maintenance $5,200
Planning Commissioner Academy $2,500
TOTAL General Fund $14,000
Public Works:
Position Request: Maintenance Worker I
Effective Start Date: July 1, 2016
FUNDING SOURCEs Total
Less: P/T
Maint. Lead
salary costs
Proposed
Amount
General Fund $12,500 ($12,500) $0
Gas Tax Fund $25,000 ($16,500) $8,500
Measure “I” Fund $12,500 0 $12,500
TOTAL (Salaries & Benefits) $50,000 (29,000) $21,000
Non-Departmental:
Expenditure Requests (as shown in the Table below)
Description Amount
Elimination of Furloughs (effective January 1, 2017) $25,000
Re-funding of the Community Benefits Fund $25,000
Payment of City Hall debt service to Zions Bank $1,037,662
TOTAL General Fund $1,087,662
GENERAL FUND REVENUE & EXPENSE
As presented to City Council on June 14, 2016, below is the General Fund’s proposed
revenues & expenditures based on the requests listed above:
DESCRIPTION
2016-17
Proposed
REVENUES
Property Tax $1,674,000
Residual Receipts - RPTTF 778,000
S/A Property Receipts 260,000
Franchise Fees 500,000
Licenses, Fees & Permits 327,700
Sales Tax 858,000
Econ. Incentive Agreement (120,000)
Intergovernmental Revenue/Grants 5,000
Charges for Services 114,700
Fines & Forfeitures 58,500
Miscellaneous 2,800
Use of Money & Property 23,000
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Wastewater Receipts 300,000
TOTAL REVENUES $4,781,700
EXPENDITURES
City Council $60,396
City Manager 465,152
City Clerk 223,746
City Attorney 65,000
Finance 510,140
Planning & Development Svcs 731,568
Public Works 650,084
Public Safety 1,722,600
Non-Departmental 219,437
TOTAL EXPENDITURES $4,648,124
NET (Revenues less Expenditures) $133,576
Beginning Fund Balance $1,580,595
Net Surplus or (Deficit) $133,576
Ending Fund Balance $1,714,171
FUND BALANCE
As presented to City Council on June 14, 2016 staff is proposing to pay off the City Hall
loan with Zions Bank. Below is the Table provided to City Council during the introduction
of the budget:
General Fund Amount
Projected Fund Balance, June 30, 2016 $1,579,200
Less: Zion's Bank Loan Payment ($1,037,662)
Net Fund Balance, June 30, 2017 $541,538
Net surplus, General Fund (as shown in above) $133,576
Revised FUND BALANCE, June 30, 2017 (15.0%) $675,114
Below is the General Fund’s 5-year revenue and expenditure projections summary
showing different scenarios. Below each scenario shows the percentage (%) of reserve
(16.7% or two months of revenues), as recommended by the Governmental Accounting
Standards Board (GASB).
1. Scenario #1 – 5-year Revenue & Expense projections without any use of Fund
Balance;
2. Scenario #2 – 5-year Revenue & Expense projections with the approval of the
Zions Bank loan;
3. Scenario #3 – 5-year Revenue & Expense projections with approval of the loan
and assuming the Child Care Services unfunded accrued liability; and
4. Scenario #4 – 5-year Revenue & Expense projections assuming the Child Care
Services unfunded accrued liability only.
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General Fund
Five-Year Projection (assuming Loan Payment is approved)
2016-17 2017-18 2018-19 2019-20 2020-21
Proposed Projected Projected Projected Projected
Revenues 4,781,700 4,736,434 4,831,987 4,933,530 5,039,315
Expenditures (4,648,124) (4,690,277) (4,787,805) (4,889,405) (4,995,252)
Net - Surplus/(Deficit) 133,576 46,157 44,182 44,125 44,063
SCENARIO #1 – Not using Fund Balance
Beginning Fund Balance 1,579,200 1,712,776 1,758,933 1,803,115 1,847,240
Net - Surplus/(Deficit) 133,576 46,157 44,182 44,125 44,063
Ending Fund Balance 1,712,776 1,758,933 1,803,115 1,847,240 1,891,303
% of Reserve 38% 39% 40% 41% 42%
SCENARIO #2 – Approval of Payment for Zions Bank Loan
Beginning Fund Balance 1,579,200 675,114 721,271 765,453 809,578
Less: Loan Payment (1,037,662) - - - -
541,538 675,114 721,271 765,453 809,578
Net - Surplus/(Deficit) 133,576 46,157 44,182 44,125 44,063
Ending Fund Balance 675,114 721,271 765,453 809,578 853,641
% of Reserve 15% 16% 17% 18% 19%
SCENARIO #3 – Assume Child Care CalPERS Liability only
Beginning Fund Balance 1,579,200 1,564,956 1,463,113 1,359,295 1,255,420
Less: Child Care liability (147,820) (148,000) (148,000) (148,000) (148,000)
1,431,380 1,416,956 1,315,113 1,211,295 1,107,420
Net - Surplus/(Deficit) 133,576 46,157 44,182 44,125 44,063
Ending Fund Balance 1,564,956 1,463,113 1,359,295 1,255,420 1,151,483
% of Reserve 35% 32% 30% 28% 25%
SCENARIO #4 – Payment of Zions Bank Loan & Assume Child Care CalPERS Liability
Beginning Fund Balance 1,579,200 527,294 425,451 321,633 217,758
Less: Loan Payment (1,037,662) - - - -
Less: Child Care liability (147,820) (148,000) (148,000) (148,000) (148,000)
393,718 379,294 277,451 173,633 69,758
Net - Surplus/(Deficit) 133,576 46,157 44,182 44,125 44,063
Ending Fund Balance 527,294 425,451 321,633 217,758 113,821
% of Reserve 12% 9% 7% 5% 3%
SPECIAL REVENUE FUNDS
The table below lists all the funds whose proposed expenditure appropriations are
requesting the use of fund balance. These are mainly due to projects previously
approved by City Council and are continuing into the next fiscal year. All funds listed
below have sufficient fund balance to cover all requested expenditure appropriations.
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FUND
Beginning
Fund
Balance
Proposed
Revenue
Proposed
Expense
Proposed
Use of
Fund
Balance
Ending
Fund
Balance
13 Park Fund (Development
Impact Fees) $254,895 $500 $101,000 ($100,500) $154,395
To continue the City Council approved project for the assessment of existing City Parks, their
ability to support expanded recreational programs; design, planning and cost estimates for the
development of three new parks (Dog Park, Skate Park and Blue Mountain Nature Trail) - MIG,
Inc.
16 Gas Tax Fund $380,247 $371,000 $478,673 ($107,673) $272,574
To continue the use of Gas Tax funds for road and transportation projects which will include
enhance striping, patching, and maintenance.
52 Succ Agency Housing
Authority $15,235 $0 $9,700 ($9,700) $5,535
SB371, AB 341, the new Health codes for the Housing Successor Agency, requires that
financial information and disclosures are issued within six months after the City's fiscal year-
end. The City's auditors, LSL prepare the financial documents for the Housing Successor.
64 Public Safety Fund $206,000 $0 $202,374 ($202,374) $3,626
In FY2015-16, City Council approved Quality of Life Enhancements and Preservation Projects
(QLEAP) which included funding for additional public safety services. This appropriation will
continue the use of these funds for additional public safety services.
70 Fixed Asset Fund $413,549 $0 $138,549 ($138,549) $275,000
In FY2015-16, City Council approved several line item projects using funds that were
transferred to the Fixed Asset Fund. This appropriation will continue the use of these funds for
the following projects: Agenda Processing application improvements, Electronic Records
Retention system, and the On-line Permitting System.
17 Traffic Safety Fund $33,785 $15,000 $30,000 ($15,000) $18,785
On June 14, 2016, staff requested that City Council consider the purchase of 2 Automated
License Plate Reader (ALPR) cameras as part of the FY2016-17 budget. The Sheriff's Dept.
would like to place 2 ALPR cameras to provide another tool for law enforcement to keep
citizens safe within the community.
SPECIAL REVENUE FUND – CHILD CARE SERVICES FUND
The proposed Child Care Services rates were presented to City Council on June 14,
2016. Should City Council approve the new rates, staff is recommending approval of
the Child Care Services budget once the proposed rates have been approved. Below is
Child Care Services FY2016-17 Budget as provided to City Council when reviewing the
proposed rates:
09-441 09-445 09-446 09-447
NUTRITION
PROGRAM
TINY
TOTS
AFTER
SCHOOL
PRE-
SCHOOL TOTAL
Revenues
Charges for Services $30,000 $56,800 $334,450 $636,580 $1,057,830
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Total Revenues 30,000 56,800 334,450 636,580 1,057,830
Expenditures
Salaries - 31,980 182,220 331,910 546,110
Benefits - 12,520 74,510 138,150 225,180
Materials & Supplies 30,000 1,000 15,500 13,020 59,520
Prof./Contractual Services - 2,900 6,220 41,200 50,320
Utilities 17,500 17,500
Overhead Cost Allocation - 8,400 56,000 94,800 159,200
Total Expenditures $30,000 $56,800 $334,450 $636,580 $1,057,830
Net (Rev. less Exp.) $0 $0 $0 $0 $0
2030 VISION and 2014-2020 STRATEGIC PLAN
On May 13, 2014, the City Council approved the City of Grand Terrace 2030 Vision and
2014-2020 Strategic Plan.
The Plan’s purpose is to help the City prioritize its efforts and work programs, allocating
both fiscal and human resources to achieve a shared vision and goals. The Plan
identified five (5) main goals as follows:
- Ensure our fiscal viability;
- Maintain public safety;
- Promote economic development;
- Develop and implement successful partnerships; and
- Engage in Proactive Communication.
The Proposed Budget addresses these goals in the City’s Vision and Strategic Plan to
balance the budget and maintain core services in a positive manner as summarized
below:
- Maintain sheriff contract staffing level, preserving public safety;
- Maintain City Hall staffing to provide adequate levels of service in core
function areas;
- Provide necessary resources to implement the Economic Development
Strategic Plan, develop successful partnerships and an effective
communications program; and,
- Maintain adequate General Fund reserves.
FISCAL IMPACT:
The FY2016-17 Budget provides the funding and expenditure plan for all funds. As
such, it serves as the City’s financial plan for the upcoming fiscal year. The City Council
will be kept apprised regarding actual operating results for its major funds through a
monthly financial report and the Mid-Year Budget Review. The Mid-Year Budget review
will include an update of the FY2016-17 projected revenues and any recommended
adjustment for that fiscal year budget at that time.
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RECOMMENDATIONS:
Staff recommends that City Council approve the following recommendations:
1. Approve the additional proposed personnel requests:
POSITION Effective
Start Date Department Proposed
Expenditure
Assistant City Manager January 1, 2017 City Manager $120,000
Assistant Planner July 1, 2016 Planning & Dev Svcs 70,000
Code Enforcement Specialist July 1, 2016 Planning & Dev Svcs 32,000
Maintenance Worker I July 1, 2016 Public Works 50,000
PROPOSED TOTAL POSITIONS & COSTS 4 Positions $272,000
2. Approve the proposed additional expenditure requests:
DESCRIPTION Effective Date Department Proposed
Expenditure
Increased IT costs July 1, 2016 City Clerk $5,000
Add’l Building Official svcs. July 1, 2016 Planning & Dev Svcs 3,600
Add’l Code Enforce. supplies July 1, 2016 Planning & Dev Svcs 2,700
Web-based GIS software July 1, 2016 Planning & Dev Svcs 5,200
Planning Comm. academy July 1, 2016 Planning & Dev Svcs 2,500
Elimination of Furloughs January 1, 2017 Non-Departmental 25,000
Funding of Comm. Ben. Fund July 1, 2016 Non-Departmental 25,000
Purchase 2 ALPR cameras July 1, 2016 Sheriff’s Dept 30,000
PROPOSED TOTAL EXPENDITURE COSTS $99,000
3. Approve the payment of the Zions Bank loan:
DESCRIPTION Effective Date Department
Proposed
Expenditure
City Hall Debt Svc Payment July 1, 2016 Non-Departmental $1,037,662
PROPOSED TOTAL DEBT SERVICE PAYMENT $1,037,662
4. Approve the use of Fund Balance for the following Special Revenue Funds:
FUND
Beginning
Fund
Balance
Proposed
Revenue
Proposed
Expense
Proposed
Use of
Fund
Balance
Ending
Fund
Balance
Park Fund – Dev.
Impact Fees (13) $254,895 $500 $101,000 ($100,500) $154,395
Gas Tax Fund (16) $380,247 $371,000 $478,673 ($107,673) $272,574
Succ Agency Housing
Authority (52) $15,235 $0 $9,700 ($9,700) $5,535
Public Safety Fund (64) $206,000 $0 $202,374 ($202,374) $3,626
Fixed Asset Fund (70) $413,549 $0 $138,549 ($138,549) $275,000
Traffic Safety Fund (17) $33,785 $15,000 $30,000 ($15,000) $18,785
PROPOSED TOTAL USE OF FUND BALANCE ($573,796)
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5. Approve the Child Care Services FY2016-17 Operating Budget:
09-441 09-445 09-446 09-447
NUTRITION
PROGRAM
TINY
TOTS
AFTER
SCHOOL
PRE-
SCHOOL TOTAL
Revenues 30,000 56,800 334,450 636,580 1,057,830
Expenditures $30,000 $56,800 $334,450 $636,580 $1,057,830
Net (Rev. less Exp.) $0 $0 $0 $0 $0
6. Direct staff to prepare the FY2016-17 Budget in accordance with the approved
items above and return to City Council for adoption on June 28, 2016.
APPROVALS:
Cynthia Fortune Completed 06/20/2016 2:27 PM
Finance Completed 06/20/2016 2:29 PM
City Attorney Completed 06/20/2016 3:05 PM
City Manager Completed 06/20/2016 6:08 PM
City Council Pending 06/21/2016 6:30 PM
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