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08/09/2016CITY OF GRAND TERRACE CITY COUNCIL & SUCCESSOR AGENCY HOUSING AUTHORITY AGENDA ● AUGUST 9, 2016 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov <http://www.grandterrace-ca.gov> CALL TO ORDER Convene City Council and the Successor Agency Housing Authority Invocation Pledge of Allegiance ROLL CALL Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe  Mayor Pro Tem Sylvia Robles  Council Member Jackie Mitchell  Council Member Doug Wilson  Council Member Bill Hussey  A. SPECIAL PRESENTATIONS Presentation – Update from Foundation of Grand Terrace Veterans Wall of Freedom Committee on the Freedom Wall Presentation - I-10 and I-15 Improvement Projects, Garry Cohoe, Director of Project Delivery, SANBAG B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. Agenda Grand Terrace City Council & Authority Members August 9, 2016 City of Grand Terrace Page 2 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 06/28/2016 DEPARTMENT: CITY CLERK 3. Approval of Check Register No. 07312016 in the Amount of $1,799,759.43 RECOMMENDATION: Approve Check Register No. 07312016 in the amount $1,799,759.43, as submitted, which includes the Check Register Account Index for Fiscal Year 2016-17. DEPARTMENT: FINANCE 4. Agreement for Consultant Services with HDL Inc. to Market Vacant Retail Sites on Barton Road to Major Retail Businesses RECOMMENDATION: Approve Consultant Services Contract with HDL Inc. In Substantially the Form as Attached. DEPARTMENT: CITY MANAGER C. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. D. CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Doug Wilson Council Member Jackie Mitchell Mayor Pro Tem Sylvia Robles Mayor Darcy McNaboe E. PUBLIC HEARINGS – NONE Agenda Grand Terrace City Council & Authority Members August 9, 2016 City of Grand Terrace Page 3 F. UNFINISHED BUSINESS G. NEW BUSINESS 5. Paving Main Street from Michigan St. to Mt. Vernon Ave. RECOMMENDATION: 1. Authorize City Manager to enter into an agreement with the County of Riverside to pave Main Street within City limits for the amount of $40,000; and 2. Authorize City Manager to execute any change orders for unforeseen conditions during construction that are within the scope of this work; and 3. Authorize the appropriation of $40,000 from the Gas Tax Fund Balance for Street Paving. DEPARTMENT: PUBLIC WORKS 6. Selection of Voting Delegates for the California League of Cities 2015 Annual Conference RECOMMENDATION: 1. Adopt Resolution No. 16-XX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPOINTING DELEGATES AND ALTERNATES TO THE LEAGUE OF CALIFORNIA CITIES AS OFFICIAL REPRESENTATIVES OF THE CITY OF GRAND TERRACE; and 2. Direct staff to submit to the League a Certified copy of the Resolution before September 23, 2016. DEPARTMENT: CITY CLERK 7. City Council Policy for Presentation of Certificates, Commendations, Proclamations, Plaques, and Other Recognition Awards RECOMMENDATION: Adopt the City Council Policy. DEPARTMENT: CITY MANAGER 8. Alarm Permits and False Alarm Fees RECOMMENDATION: Receive and File. DEPARTMENT: CITY MANAGER Agenda Grand Terrace City Council & Authority Members August 9, 2016 City of Grand Terrace Page 4 H. CITY MANAGER COMMUNICATIONS RECESS TO CLOSED SESSION I. CLOSED SESSION 9. Public Employee Performance Evaluation - Pursuant To Government Code Section 54957(b) (1) Title: City Manager 10. Conference with Labor Negotiators - Pursuant to Government Code Section 54957.6 Agency Designated Representative: City Attorney Unrepresented Employee: City Manager 11. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code Section 54956.8 Property: APN Nos. 1167-151-22; 1167-151-74; 1167-151-71, and1167-151-68 City negotiator: G. Harold Duffey, City Manager Negotiating parties: Dr. Terry McDuffee Under negotiation: Price and Terms of Payment 12. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code Section 54956.8 Property: 22273 Barton Rd, Grand Terrace, CA 92313 APN No. 1167-231-02 City/Authority negotiator: G. Harold Duffey, City Manager Negotiating parties: Ms. Stringfield Under negotiation: Price and Terms of Payment RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURN The Next Regular City Council Meeting will be held on Tuesday, August 23, 2016 at 6:00 p.m. Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar days preceding the meeting. CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● JUNE 28, 2016 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor McNaboe called the meeting to order at 6:00 p.m. Invocation was given by Pastor Alger Keough from Azure Hills Seventh-Day Adventist Church. Pledge of Allegiance was led by Alessandra Sorace. Ms. Sorace also sang the National Anthem. ROLL CALL Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tem Present Jackie Mitchell Council Member Present Doug Wilson Council Member Present Bill Hussey Council Member Present G. Harold Duffey City Manager Present Pat Jacquez-Nares City Clerk Present Richard Adams City Attorney Present Linda Phillips Child Care Present Yanni Demitri Public Works Director Present Sandra Molina Planning & Development Services Director Present Cynthia Fortune Finance Director Present Steve Lasiter Battalion Chief Present Doug Wolfe Lieutenant Present A. SPECIAL PRESENTATIONS - NONE B. CONSENT CALENDAR APPROVE ALL CONSENT CALENDAR ITEMS RESULT: APPROVED [UNANIMOUS] MOVER: Jackie Mitchell, Council Member SECONDER: Sylvia Robles, Mayor Pro Tem AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 2 Packet Pg. 5 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 2 8 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 28, 2016 City of Grand Terrace Page 2 1. Waive Full Reading of Ordinances on Agenda WAIVED FULL READING OF ALL ORDINANCES ON THE AGENDA 2. Monthly Financial Report for April 2016 RECEIVED AND FILED THE MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDING APRIL 31, 2016. 3. La Cadeña Drive / Litton Avenue Corner Street Improvements AUTHORIZED CITY MANAGER TO REIMBURSE CITY OF COLTON AN AMOUNT OF $10,000.00 FOR STREET CORNER IMPROVEMENTS AT LA CADEÑA DRIVE AND LITTON AVENUE. 4. Request by the Foundation of Grand Terrace for a Waiver of City Fees Related to Community Day WAIVED THE FILING AND PERMITTING FEES IN THE AMOUNT OF $545 FOR COMMUNITY DAY 2016. 5. Opposition to State Senate Bill 1387 - South Coast Air Quality Management District 1. AUTHORIZED THE MAYOR TO SEND A LETTER OPPOSING SB 1387 (DE LEON), AS SUBMITTED OR REVISED; AND 2. AUTHORIZED THE MAYOR TO SEND ADDITIONAL OPPOSITION LETTERS TO THIS AND OTHER PROPOSED LEGISLATION RELATED TO THIS SUBJECT. C. PUBLIC COMMENT Patricia Farley, Grand Terrace resident, stated her concerns with the truck route ordinance, the City's code enforcement, and the tree maintenance policy. Monty Goodrick, Grand Terrace resident, stated his concerns with the proposed two story condo construction by his house. Jeffrey McConnell, Grand Terrace resident, stated his concerns with the City's budget because he felt the residents were lied to on the City's financial status in the past. D. CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Hussey thanked and commended Ms. Sorace on her beautiful voice. He wished everyone a Happy Independence Day and reminded everyone to follow the 2 Packet Pg. 6 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 2 8 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 28, 2016 City of Grand Terrace Page 3 City's firework ordinance and to have their pets chipped. Council Member Hussey informed the Council and staff that he would not be able to attend the July 12, 2016 meeting. He would be out of state receiving mandated job training. Council Member Doug Wilson Council Member Wilson stated that it was very hot and reminded everyone to hydrate, check on their pets and do not leave children in cars. He also thanked the Sheriff's Department for their efforts and wished everyone a happy 4th of July. Council Member Jackie Mitchell Council Member Mitchell thanked Ms. Sorace for singing and staff for the chamber decorations. She also wished everyone a happy and safe 4th of July. Mayor Pro Tem Sylvia Robles Mayor Pro Tem Robles thanked Ms. Sorace for her beautiful performance. She appreciated the chamber decorations in light of the recent tragedies. Mayor Pro Tem Robles reported she attended the League of California Legislative Taskforce meeting on June 16, 2016 the discussion was on the marijuana THC. Mayor Darcy McNaboe Mayor McNaboe provided a written summary of her report as follows: June 9 - SANBAG - Metro Valley Study Session: Consent - Project Delivery  Received - Construction Contract Change Orders to on-going SANBAG construction contracts with KASA Construction, Inc., Brutoco Engineering and Construction, Ortiz Enterprises, Inc., Sully-Miller Contracting Company, Flatiron West, Inc. and MCM Construction, Inc. Discussion - Administrative Matters  Election of Committee Chair and Vice Chair Conduct elections for members to serve as Chair and Vice Chair of the SAN BAG Board of Directors Metro Valley Study Session for terms to end on June 30, 2017 Discussion - Project Delivery Recommended to the Board of Directors  Award of Conceptual Design Contract with Rajappan & Meyer Consulting Engineers, Inc. for the development of a Project Study Report/ Project Development Support document for the Interstate 10 (1-10) Mount Vernon Avenue Interchange Project.  Award of Design Contract with KOA Corporation for the preparation of Plans, Specifications and Estimate (PS&E) and Right of Way (ROW) Engineering Services for the Metrolink Station Accessibility Improvement Project final approval  Approve Amendment No. 1 to Cooperative Agreement with the City of Montclair for the construction of the Monte Vista Avenue Grade Separation Project which 2 Packet Pg. 7 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 2 8 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 28, 2016 City of Grand Terrace Page 4 increases project funding based on actual costs and final engineers estimate and Authorize Executive Director to advertise for Bids  Amendment 1 to Southern California Gas Company Utility for the Interstate 215 Bi- County Project  Legal Advisor Services with Nossaman, LLP for the Interstate 10 (1-10) and Interstate 15 (1-15) Corridor Projects  Release RFPs for Procurement services Interstate 10 Corridor Contract 1 Project Management and Construction Management Consultant Contract and  New Policy 34510 Value Engineering/Value Analysis  Interstate 215 Barton Right of Way Agreement Amendment 7  Hearings to Consider Resolution of Necessity for Parcel for the Interstate 215 (I-215) Barton Road Interchange Improvement Project in the City of Grand Terrace Discussion - Transportation Programming and Fund Administration  2016 Federal Earmark Repurposing - San Bernardino Valley Subarea  Funding Allocation and Project List for Valley Major Street Program/ Arterial Sub- Program for Fiscal Year 2016/2017 June 15 - Oversight Board Welcomed new board member Lawrence Strong, Interim Fiscal Director for the S. B. Community College District. Received an update on the Successor Agency property and the transfer to the City for further disposition or development. June 16 - SANBAG General Assembly Remarks by the outgoing president Ryan McEachron, Council member Victorville and incoming president, Supervisor first district, Robert Lovingood. Keynote speaker Leeza Gibbons - Theme of the night was visioning tomorrow - her speech embodied the message of how creating a vision is the key to success. June 17 - Assembly Member Brown Men of Distinction Luncheon - Honored Honoring men in each of the Cities of her district at a luncheon, Assembly member chooses men who provide value to their community and encourage others to serve. This year from Grand Terrace her honoree was Burt Seuylemezian of Burt's Jewelry Mayor McNaboe thanked Ms. Sorace for attending the meeting and performing. She also wished everyone a safe and happy Independence Day - July 4th. E. PUBLIC HEARINGS 6. Zoning Code Amendment 15-01 Establishing Repealing and Replacing Chapter 18.80 Signs Planning & Development Services Director Molina presented this item. Mayor McNaboe opened the Public Hearing at 6:30 p.m. There being no speakers in opposition or in favor of this item, Mayor McNaboe closed the Public Hearing at 6:30 p.m. 2 Packet Pg. 8 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 2 8 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 28, 2016 City of Grand Terrace Page 5 A Council, City Attorney, and staff discussion ensued on the amount of temporary signs and the number of consecutive days allowed of 60 with a total of 150 days. Also discussed was the ability of Council to review the ordinance again or the ability to approve the remainder of the ordinance and remove the temporary sign section for approval at a future date. Additional discussion was the use of a sign plot plan to simplify code enforcement and the allowable number of open house signs. City Clerk Jacquez-Nares read Ordinance No. 296 by title only as follows: ORDINANCE NO. 296 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING ZONING CODE AMENDMENT 15-01, TO AMEND TITLE 18 OF THE GRAND TERRACE MUNICIPAL CODE BY REPEALING AND REPLACING CHAPTER 18.80 SIGNS IN ITS ENTIRETY AND AMENDING TITLE 5, CHAPTER 5.40 GARAGE SALES BY REVISING SECTION 5.40.070 SIGNS 1. FIND THAT THE ADOPTION OF THE HEREIN ORDINANCE IS EXEMPT FROM CEQA REVIEW PURSUANT TO SECTION 15061 (B)(3) (GENERAL RULE) OF THE CEQA GUIDELINES, IN THAT IT CAN BE SEEN WITH CERTAINTY THAT THERE IS NO POSSIBILITY THAT THE PASSAGE OF THIS ORDINANCE WILL HAVE A SIGNIFICANT EFFECT ON THE ENVIRONMENT; AND 2. WAIVE FURTHER READING AND INTRODUCE ORDINANCE NO. 296 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING ZONING CODE AMENDMENT 15-01, TO AMEND TITLE 18 OF THE GRAND TERRACE MUNICIPAL CODE BY REPEALING AND REPLACING CHAPTER 18.80 SIGNS IN ITS ENTIRETY AND AMENDING TITLE 5, CHAPTER 5.40 GARAGE SALES BY REVISING SECTION 5.40.070 SIGNS RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tem SECONDER: Jackie Mitchell, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 7. 2013-2021 Housing Element and Related General Plan and Zoning Amendments Planning & Development Services Director introduced John Douglas, Housing Consultant. Mr. Douglas presented a PowerPoint Presentation for this item. Mayor McNaboe opened the public hearing at 7:03 p.m. Patricia Farley, Grand Terrace resident, stated her opposition to this item. Monty Goodrich, Grand Terrace resident, stated his opposition to this item. 2 Packet Pg. 9 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 2 8 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 28, 2016 City of Grand Terrace Page 6 Glenda Goodrich, Grand Terrace resident, asked if this was a State requirement. Mayor McNaboe closed the public hearing at 7:11 p.m. Planning & Development Services Director Molina provided a brief history of this State mandated item, A Council, staff, and consultant discussion ensued on the City’s ability to approve the design of the future developments. Also discussed was the ability to move the units to other areas within the City such as the mobile home and industrial areas. Another item discussed was the parking regulations for the onsite vs offsite. Mayor McNaboe recessed the City Council Meeting at 7:22 p.m. Mayor McNaboe reconvened the City Council Meeting at 7:33 p.m. Mr. Douglas, Consultant, stated that this was one option but that the Council could give staff direction on other areas. Mayor McNaboe would like to have the opportunity to change the zoning (direct zone not an overlay) along Grand Terrace Road across the street from mobile homes and by the industrial area. BY COUNCIL CONSENSUS, STAFF WAS GIVEN DIRECTION AND ASKED TO BRING THIS ITEM BACK AT A FUTURE DATE. F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 8. Amend Existing Agreement with Interwest Consulting Group and Extend Term One Additional Year. Planning & Development Services Director Molina provided a brief summary of this item. 1. APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND INTERWEST CONSULTING GROUP TO EXTEND THE TERM, MODIFY THE COST OF SERVICES AND ADD PERMIT IN-TAKING ASSESSMENT SERVICES; AND 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Council Member SECONDER: Jackie Mitchell, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 2 Packet Pg. 10 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 2 8 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 28, 2016 City of Grand Terrace Page 7 9. Adoption of the Fiscal Year 2016-2017 Budget Finance Director Fortune presented the PowerPoint Presentation for this item. Mayor McNaboe asked if the addition of new staffing would be sustained in future years and if paying off the City Hall loan would affect the City's cash flow. Finance Director Fortune answered that in her professional opinion there should be ongoing revenues from the new developments to sustain the new positions. She also stated that the payment for the City Hall loan would not affect the City’s day to day operations. Council Member Wilson asked why the City did not charge the developers for the use consultants instead of the City taking on the retirement liability. Finance Director Fortune answered that certain positions were funded by developer fees. City Manager Duffey stated that he agreed with Council Member Wilson and provided the several funding sources that would pay for these positions. Mayor McNaboe clarified for the City Manager Council Member's Wilson's question. Council Member Wilson reiterated the use of consultants instead of the City taking on the retirement liability. City Manager Duffey stated that PEPRA helps with the City's retirement liability by placing it solely on the new employee. In addition, when the City has a City employee they take ownership of the project unlike a consultant that may have many projects from different entities. Staff has also put in safety mechanisms if the developments do not come onboard and the Assistant City Manager would not be hired. Jeff McConnell, Grand Terrace resident, stated his support for the additional positions whether they be contract or permanent employees as long as the developments can pay for these positions. ADOPT RESOLUTION NO. 2016-22 ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2016-2017. RESULT: APPROVED [UNANIMOUS] MOVER: Jackie Mitchell, Council Member SECONDER: Doug Wilson, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 10. Resolution Establishing Appropriations Limit for Fiscal Year 2016-17 Finance Director Fortune presented the PowerPoint Presentation for this item. 2 Packet Pg. 11 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 2 8 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 28, 2016 City of Grand Terrace Page 8 1. SELECT THE CHANGE IN PER CAPITA PERSONAL INCOME OF 5.37% AS THE PRICE FACTOR FOR THE FISCAL YEAR 2016-17 APPROPRIATIONS LIMIT CALCULATION; 2. SELECT THE CHANGE IN COUNTY OF SAN BERNARDINO POPULATION OF 0.93% AS THE POPULATION CHANGE FACTOR FOR THE FISCAL YEAR 2016- 17 APPROPRIATIONS LIMIT CALCULATION; AND, 3. ADOPT RESOLUTION 2016-23 ESTABLISHING APPROPRIATIONS LIMIT OF $12,753,101 FOR THE CITY OF GRAND TERRACE FOR FISCAL YEAR 2016-17. RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Mayor SECONDER: Jackie Mitchell, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey H. CITY MANAGER COMMUNICATIONS City Manager Duffey provided an update on the City of Grand Terrace Summer Youth Employment and Recreation program. He also provided an update on the City Swim Program. ADJOURN Mayor McNaboe thanked the attendees for participating, the Council, and staff. She adjourned the Council meeting at 8:12 p.m. The Next Regular City Council Meeting will be held on Tuesday, July 12, 2016 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Pat Jacquez-Nares, City Clerk 2 Packet Pg. 12 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 2 8 , 2 0 1 6 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE: August 9, 2016 Council Item TITLE: Approval of Check Register No. 07312016 in the Amount of $1,799,759.43 PRESENTED BY: Cynthia Fortune, Finance Director RECOMMENDATION: Approve Check Register No. 07312016 in the amount $1,799,759.43, as submitted, which includes the Check Register Account Index for Fiscal Year 2016-17. 2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations and operational costs. BACKGROUND: The check register, for the period ending July 31, 2016, has been prepared in accordance with Government Code §37202 and is hereby submitted for the City Council’s approval. The check register lists all vendor payments for the preceding month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. Check Register No. 07312016 lists all payments made to vendors and employee reimbursements during the month of July. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund- Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. A total of $1,799,759.43 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register. Payments larger than $10,000: Check No. Payee Description Amount 73014 THE REC CENTER SUMMER REC PROGRAM $10,000.00 3 Packet Pg. 13 Check No. Payee Description Amount 73018 CA JOINT POWERS (CJPIA) WORKERS COMP/GEN. LIABILITY 177,755.00 73023 CITY OF SAN BERNARDINO JUN 2016 ANIMAL CONTROL SERVICES 15,612.91 73029 MOORE, IACOFANO, GOLTSMAN (MIG) PARK ASSESSMENTS & NEW PARK ESTIMATES 25,164.26 73049 CITY OF COLTON REIMB FOR STREET CORNER IMPROVEMENTS 10,000.00 73051 EVAN BROOKS ASSOCIATES CALTRANS ACTIVE TRANSPORTATION PRGM 10,000.00 73062 SB COUNTY SHERIFF JUL 2016 LAW ENFORCEMENT SERVICES 142,436.00 73066 CAL STRIPE INC VAN BUREN TRAFFIC CALMING 16,024.25 73067 CAPREE ESCROW INC REAL PROP NEGOTIATIONS 10,000.00 73070 ONE SOURCE DISTRIBUTORS 2ND QTR (APR-JUN2016) ECON DEV INCENTIVE PYMENT 22,061.00 73071 SB COUNTY AUDITOR - CONTROLLER STATE REIUMBURSED PARKING SURCHARGE & FINES 17,054.00 73072 SB COUNTY SHERIFF 4TH QTR 2015-16 LAW VEHICLE MAINT SERVICES 25,320.55 73079 CA PUB EMPL RETIREMENT SYSTEM AUG 2016 PERS HEALTH INSURANCE 15,061.99 73080 CALPERS PERS 457 PLAN – DEFERRED COMPENSATION 13,116.92 73087 SB COUNTY SHERIFF AUG 2016 LAW ENFORCEMENT SERVICES 142,436.00 7192016 ZIONS BANK CITY HALL DEBT SERVICE LOAN PAYMENT 1,040,090.04 TOTAL CHECKS ISSUED OVER $10,000 $1,692,132.92 Payroll costs for the month ending July 31, 2016 Pay Per. Period Ending Period Pay Date Amount 1 07/01/2016 Period 06/18/2016 – 07/01/2016 07/07/2016 $68,124.72 2 07/15/2016 Period 07/02/2016 – 07/15/2016 07/21/2016 99,936.61* 3 07/29/2016 Period 07/16/2016 – 07/29/2016 08/04/2016 57,350.36 3 Packet Pg. 14 Pay Per. Period Ending Period Pay Date Amount TOTAL PAYROLL FOR JUNE 2016 $125,475.08 *Includes the retirement payout to the Assistant Child Care Director, who retired in July, 2016. FISCAL IMPACT: All disbursements were made in accordance with the Approved Budget for Fiscal Year 2016-17 in the amount of $1,799,759.43. ATTACHMENTS:  A - Check Register Account Index (PDF)  B - Check Register No. 07312016 (PDF) APPROVALS: Cynthia Fortune Completed 08/02/2016 8:03 PM Finance Completed 08/02/2016 8:04 PM City Attorney Completed 08/03/2016 6:16 PM City Manager Completed 08/04/2016 1:09 PM City Council Pending 08/09/2016 6:00 PM 3 Packet Pg. 15 Fund No.Fund Name Dept No.Department Cost Center Acct No.General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME 11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS 12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI 13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 218 NON-CAPITAL FURN/SMALL TOOLS 19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT)220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 COMMUNITY DEV (PLANNING)235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 245 MAINT BLDG GRNDS EQUIPMNT 31 S/A RDA OBLIGATION FUND 430 RECREATION SERVICES 246 MAINT/OPER OF EQUIPMNT 32 S/A CAPITAL PROJECTS FUND 441 CHILD CARE - NUTRITION GRANT 250 PROFESSIONAL SERVICES 33 S/A DEBT SERVICE FUND 445 CHILD CARE - TINY TOTS 251 BANKING SERVICE CHARGES 36 S/A 2011 TABS BOND PROCEEDS 446 CHILD CARE - AFTER SCHOOL 255 CONTRACTUAL SERVICES 37 S/A CRA PROJECTS TRUST 447 CHILD CARE - PRE-SCHOOL 260 INSURANCE & SURETY BONDS 46 CIP - STREET IMPROVEMENT PROJECTS 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES 47 CIP - BARTON RD. BRIDGE PROJECT 510 STREET & SIGNAL LIGHTING 268 TRAINING 48 CIP - CAPITAL PROJECTS FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS 52 HOUSING AUTHORITY 601 TRACT 14471 PICO & ORIOLE 271 MILEAGE 61 COMMUNITY BENEFITS FUND 602 FORREST CITY PHASE II 272 FUEL & VEHICLE MAINTENANCE 64 PUBLIC SAFETY FUND 625 NPDES 273 VEHICLE ALLOWANCE 65 SENIOR BUS PROGRAM FUND 631 STORM DRAIN MAINTENANCE 300 DEBT SERVICE 66 CAL RECYCLE GRANT 801 PLANNING COMMISSION 570 WASTEWATER TREATMENT 70 FIXED ASSED/EQUIP REPL FUND 804 HISTORICAL & CULTURAL COMM.700 COMPUTER-RELATED 805 SENIOR CITIZENS PROGRAM 701 VEHICLES & EQUIPMENT 808 EMERGENCY OPERATIONS PROG. 999 TRANSFERS City of Grand Terrace Check Register Index 3.a Packet Pg. 16 At t a c h m e n t : A - C h e c k R e g i s t e r A c c o u n t I n d e x ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice # E 10-125-210-000-000 60.62 60.62 695.51 E 10-125-210-000-000 146.64 146.64 844094614001 OFFICE SUPPLIES 06/07/2016 E 10-125-210-000-000 165.34 165.34 843127674001 OFFICE SUPPLIES 06/02/2016 E 10-125-210-000-000 322.91 322.91 845345087001 OFFICE SUPPLIES 06/15/2016 B 10-022-61-00 2,533.71 2,533.71 2,533.71 73009 07/06/2016 OFFICE DEPOT 838178672001 OFFICE SUPPLIES 05/05/2016 E 10-125-230-000-000 83.80 83.80 83.80 73008 07/06/2016 DENTAL HEALTH SERVICES 200877 MAY, JUN, AND JUL EMPLOYEE DENTAL INSUR 06/16/2016 E 16-900-254-000-000 4,833.34 4,833.34 4,833.34 73007 07/06/2016 DAILY JOURNAL CORPORATION B2870780 ORDINANCE 295 INTRO 05/05/2016 E 10-195-246-000-000 144.00 144.00 144.00 73006 07/06/2016 CLEAN STREET 82673 JUN 2016 STREET SWEEPING SERVICES 06/30/2016 E 10-175-250-000-000 339.07 339.07 339.07 73005 07/06/2016 CHAMPION FIRE SYSTEMS INC 39745 1ST QTR SMOKE DETECTOR MONITORING - CI 06/26/2016 Inv. Date Amount Paid Check Total 73004 07/06/2016 AN WIL BAG COMPANY 48765 COLD PATCH ASPHALT REPAIR 06/27/2016 Check #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 3.b Packet Pg. 17 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 E 17-900-255-000-000 368.06 368.06 368.06 E 10-120-250-306-000 10,000.00 10,000.00 10,000.00 73015 07/06/2016 TRAFFIC MANAGEMENT INC 298559 SAFETY SIGN SUPPLIES 06/30/2016 73014 07/06/2016 THE REC CENTER RECTRSMR-4 2016 PROF SVCS FOR SUMMER REC PROGRAM 07/06/2016 E 10-450-238-000-000 1,006.97 E 16-510-238-000-000 451.88 7,996.97 7,996.97 E 10-172-238-000-000 136.31 E 10-175-238-000-000 136.30 E 10-190-238-000-000 6,265.51 E 09-440-223-000-000 40.00 40.00 40.00 73013 07/06/2016 SO CA EDISON COMPANY JUN 2016 EDISO JUN 2016 ENERGY USAGE 07/06/2016 73012 07/06/2016 DARCY SCHMIDT 19398 REFUND FOR CONTRACT CANCELLATION 07/07/2016 E 10-195-245-000-000 593.33 E 10-450-245-000-000 450.00 1,043.33 1,043.33 E 10-110-142-000-000 485.41 485.41 485.41 73011 07/06/2016 SANTA FE BUILDING MAINTENANCE 15011 JUN 2016 JANITORIAL SERVICES 06/30/2016 73010 07/06/2016 SYLVIA ROBLES JUN2016 HLTH-S JUN 2016 HEALTH INSURANCE REIMB-SROBLE 07/06/2016 3.b Packet Pg. 18 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 E 10-125-230-000-000 343.18 343.18 343.18 E 09-440-220-000-000 381.34 381.34 381.34 73022 07/13/2016 CITY NEWSPAPER GROUP 23775 PUBLIC HEARING PUBLICATION 06/16/2016 E 10-120-250-303-000 5,153.00 5,153.00 5,153.00 73021 07/13/2016 CINTAS CORPORATION 150 150698526 CHILD CARE SUPPLIES 06/29/2016 E 10-805-238-000-000 151.09 151.09 151.09 73020 07/13/2016 BOYS & GIRLS CLUB 889 SUMMER SWIM WEEK 1 & 2 06/30/2016 73019 07/06/2016 TIME WARNER CABLE 8448..7245 JULY JULY 2016 SENIOR CENTER CABLE SVCS 06/28/2016 B 10-016-80-00 101,138.00 B 10-016-81-00 76,617.00 177,755.00 177,755.00 E 10-805-245-000-000 160.83 160.83 160.83 73018 07/06/2016 CALIFORNIA JOINT POWERS PRIM01303-2016 WORKERS COMP/GEN LIAB 05/16/2016 E 10-808-235-000-000 64.56 64.56 64.56 73017 07/06/2016 ADT SECURITY SERVICES 592390561 1ST QTR SENIOR CENTER SECURITY MONITOR 06/26/2016 73016 07/06/2016 VERIZON WIRELESS 9767725167 EOC VERIZON CELL TOWER MONTHLY BILLING 06/25/2016 3.b Packet Pg. 19 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 E 09-440-228-000-000 948.05 948.05 E 09-440-223-000-000 1,094.46 E 09-440-228-000-000 -40.00 1,054.46 32000-70616, -80 SUPPLIES FOR CHILD CARE PRGMS 06/17/2016 E 32-200-251-000-000 1,036.00 1,036.00 6,298.67 73028 07/13/2016 LAKESHORE LEARNING MATERIALS 2699880516 SUPPLIES FOR CHILD CARE PRGMS 05/31/2016 E 10-160-250-000-000 5,262.67 5,262.67 78141 LEGAL COUNSEL SVCS 06/30/2016 E 09-440-245-000-000 100.00 100.00 100.00 73027 07/13/2016 JONES AND MAYER 78140 LEGAL COUNSEL SVCS 06/30/2016 E 09-440-228-000-000 972.00 972.00 972.00 73026 07/13/2016 EZ SUNNYDAY LANDSCAPE 10724 JUN MONTHLY MAINTENANCE 06/20/2016 73025 07/13/2016 DISCOUNT SCHOOL SUPPLY D22756540102 SUPPLIES FOR CHILD CARE PRGMS 06/16/2016 E 10-172-250-000-000 43.50 E 10-370-250-000-000 87.00 130.50 130.50 E 10-187-256-000-000 12,461.00 12,461.00 12,461.00 73024 07/13/2016 DATA QUICK B1-2547094 JUN DATA QUICK UPDATES 07/01/2016 73023 07/13/2016 CITY OF SAN BERNARDINO 2016-21000005 JUN 2016 ANIMAL CTRL SVCS 06/14/2016 3.b Packet Pg. 20 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 E 09-440-238-000-000 1,857.07 E 16-510-238-000-000 64.16 1,921.23 7,232.04 E 26-602-238-000-000 58.10 5,310.81 JUN2016 EDISON JUN2016 ENERGY USAGE 06/16/2016 E 16-510-238-000-000 5,161.41 E 26-600-238-000-000 49.80 E 26-601-238-000-000 41.50 E 09-440-221-000-000 14.62 14.62 14.62 73032 07/13/2016 SO CA EDISON COMPANY JUN2016 EDISON JUN 2016 ENERGY USAGE 06/16/2016 E 10-140-250-000-000 230.65 230.65 1,278.15 73031 07/13/2016 SELENA RODRIGUEZ 19399 REFUND FOR CONTRACT CANCELLATION 07/05/2016 E 10-140-250-000-000 1,047.50 1,047.50 0000042251 JUN 2016 BUS. LIC. SRVCS-RSCH&DISC 06/30/2016 E 13-445-250-020-000 11,200.85 11,200.85 25,164.26 73030 07/13/2016 MUNISERVICES LLC 0000042280 JUN 2016 BUSINESS LICENSE SRVCS 06/30/2016 E 13-445-250-020-000 13,963.41 13,963.41 0044760 MAY-JUN 2016 PARK ASSESSMENTS AND ESTI 06/30/2016 73029 07/13/2016 MOORE IACOFANO GOLTSMAN INC 0044297 APR 2016 PARK ASSESSMENTS AND ESTIMATE 05/26/2016 E 09-440-221-000-000 759.04 E 09-440-228-000-000 -92.57 666.47 2,668.98 2699900616 SUPPLIES FOR CHILD CARE PRGMS 06/09/2016 3.b Packet Pg. 21 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 JUN2016 CNG GAS E 10-110-142-000-000 320.06 320.06 320.06 E 10-805-238-000-000 68.16 68.16 168.14 73037 07/13/2016 DOUG WILSON JUN2016 HLTH R JUN 2016 HEALTH REIMBURSEMENT - WILSON 06/30/2016 E 09-440-238-000-000 99.98 99.98 8448..7046 JUN-J JUN-JULY CITY HALL CABLE SERVICES 06/20/2016 E 10-120-250-306-000 4,250.00 4,250.00 4,250.00 73036 07/13/2016 TIME WARNER CABLE 8448...4289 JUN-JUN-JULY CHILD CARE CABLE/INTERNET SERV 06/20/2016 411.83 411.83 73035 07/13/2016 THE REC CENTER RECTRSMR-5 2016 PROF SVCS FOR SUMMER REC PROGRAM 07/14/2016 E 09-440-238-000-000 137.22 E 10-190-238-000-000 135.41 E 10-805-238-000-000 139.20 13.00 3,727.79 73034 07/13/2016 SPARKLETTS 9637116 070116 JUN2016 BOTTLED WATER 07/01/2016 3,714.79 JUN2016 CNG GAS 06/21/2016 E 09-440-272-000-000 2.60 E 10-175-272-000-000 10.40 E 09-440-238-000-000 45.45 E 10-190-238-000-000 3,569.62 E 10-805-238-000-000 99.72 73033 07/13/2016 SO CA GAS COMPANY JUN2016 NATUR JUNE 2016 NATURAL GAS USAGE 06/06/2016 3.b Packet Pg. 22 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 B 10-022-68-00 471.95 471.95 471.95 B 10-022-61-00 122.76 122.76 122.76 73043 07/13/2016 MIDAMERICA ADMIN AND RETIRE PR END 0701201 PR END 07012016 ARS RETIRMENT CONTRIBUT 07/01/2016 73042 07/13/2016 EYEMED FIDELITY SECURITY LIFE 2505375 JULY EMPLOYEE PAID VISION INSURANCE 07/01/2016 B 10-022-63-00 1,095.55 B 10-022-64-00 9.02 1,104.57 1,104.57 73041 07/13/2016 CALPERS 457 PLAN PR END 0701201 PR END 07012016 EMPLOYEE 457 PLAN CONTR 07/01/2016 E 10-805-235-000-000 262.94 E 10-808-235-000-000 165.01 1,622.64 1,622.64 E 09-440-235-000-000 611.29 E 10-190-235-000-000 481.35 E 10-450-235-000-000 102.05 B 10-022-65-00 5.00 5.00 5.00 73040 07/13/2016 AT AND T JUL 2016 AT&T JUL 2016 AT&T 07/01/2016 73039 07/13/2016 ARROWHEAD UNITED WAY PR END 0701201 PR END 07012016 UNITED WAY CONTRIBUTION 07/01/2016 E 10-190-210-000-000 36.16 E 10-190-700-000-000 305.98 342.14 1,143.49 E 10-190-212-000-000 287.54 E 10-190-700-000-000 513.81 801.35 085251132 JUN W5755A PRINTER: LEASE & IMPRESSIONS 07/01/2016 73038 07/13/2016 XEROX CORPORATION 085251133 JUN W7556P PRINTER: LEASE & IMPRESSIONS 07/01/2016 3.b Packet Pg. 23 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 E 10-125-230-000-000 133.31 133.31 E 16-900-220-000-000 10,000.00 10,000.00 10,000.00 73050 07/20/2016 DAILY JOURNAL CORPORATION B2887236 FY 2015-16 NEWSPAPER ADVERTISING 06/07/2016 73049 07/20/2016 CITY OF COLTON 16016267 REIMB. FOR STREET CORNER IMPROVEMENTS 03/10/2016 E 10-175-272-000-000 448.55 E 10-185-272-000-000 67.55 516.10 516.10 E 10-125-250-000-000 225.00 225.00 225.00 73048 07/20/2016 CHEVRON TEXACO CARD SERVICES 47890080 JUN 2016 VEHICLE FUEL 06/24/2016 E 10-805-238-000-000 68.84 68.84 168.82 73047 07/20/2016 KEVIN HOWARD BEARDSLEY 070-16 FY 2015-16 VIDEOOGRAPHER & VIDEO TRANSF 06/29/2016 E 09-440-238-000-000 99.98 99.98 8448..7046 JUL-A JUL-AUG CITY HALL CABLE SERVICES 07/13/2016 E 10-190-265-000-000 1,249.71 1,249.71 1,249.71 73046 07/13/2016 TIME WARNER CABLE 8448...4289 JUL-A JUL-AUG CHILD CARE CABLE/INTERNET SERVI 07/13/2016 B 10-022-62-00 8,633.43 8,633.43 8,633.43 73045 07/13/2016 SB COUNTY TREASURER 4875 FY 2016-17 LAFCO APPORTIONMENT ANNUAL F 06/24/2016 73044 07/13/2016 PUBLIC EMPLOYEES RETIREMENT PR END 0701201 PR END 07012016 RETIRMENT CONTRIBUTIONS 07/01/2016 3.b Packet Pg. 24 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 E 16-510-255-000-000 702.00 702.00 1,869.77 E 16-510-255-000-000 1,167.77 1,167.77 5610017445 JUN TRAFFIC SIGNAL MAINTENANCE 07/11/2016 E 10-175-272-000-000 229.97 229.97 229.97 73055 07/20/2016 SIEMENS INDUSTRY INC 5620011761 JUN TRAFFIC SIGNAL MAINTENANCE 07/11/2016 E 10-140-210-000-000 73.85 73.85 200.98 73054 07/20/2016 SHELL FLEET MANAGEMENT 00000080002096 JUN 2016 FUEL VEHICLE 06/20/2016 E 09-440-210-000-000 127.13 127.13 846670668001 OFFICE SUPPLIES 06/29/2016 E 10-125-221-000-000 172.80 172.80 172.80 73053 07/20/2016 OFFICE DEPOT 1946657551 OFFICE SUPPLIES 06/13/2016 E 10-370-250-000-000 10,000.00 10,000.00 10,000.00 73052 07/20/2016 MARTIN AND CHAPMAN CO 2016275 ELECTION MATERIALS 06/13/2016 E 10-125-230-000-000 99.04 99.04 232.35 73051 07/20/2016 EVAN BROOKS ASSOCIATES 16007-9 2016 CALTRANS ACTIVE TRANS PRGM: PHASE 07/06/2016 B2887229 FY 2015-16 NEWSPAPER ADVERTISING 06/23/2016 3.b Packet Pg. 25 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 142,436.00 142,436.00 E 10-410-255-000-000 5,907.50 E 10-410-256-000-000 128,127.49 E 14-411-256-000-000 8,401.01 E 10-190-220-000-000 200.95 200.95 200.95 73062 07/20/2016 SB COUNTY SHERIFF 15783 JUL 2016-17 LAW ENFORCEMENT SERVICES 07/08/2016 E 70-175-700-001-000 5,684.00 5,684.00 5,684.00 73061 07/20/2016 OFFICE DEPOT 850897415001 OFFICE SUPPLIES 07/14/2016 E 09-440-220-000-000 291.15 291.15 291.15 73060 07/20/2016 LOMA LINDA HEAT AND AIR CONDITIO 20275 SERVER ROOM HVAC SYSTEM REPLACEMENT 07/08/2016 R 10-410-06 15.00 15.00 15.00 73059 07/20/2016 CINTAS CORPORATION 150 150706146 CHILD CARE SUPPLIES 07/13/2016 73058 07/20/2016 AMERICAN INSULATION INC B00-002-253 REFUND PERMIT B00-002-253 07/11/2016 E 10-195-245-000-000 106.50 E 10-805-245-000-000 41.50 148.00 148.00 E 10-190-238-000-000 14.79 14.79 14.79 73057 07/20/2016 WESTERN EXTERMINATORS CO 4249728 JUN PEST CNTL SRVS: CITY HALL, BLDG & SAF 06/30/2016 73056 07/20/2016 SO CA GAS COMPANY JUN2016 GAS 2 JUNE 2016 NATURAL GAS USAGE 06/29/2016 3.b Packet Pg. 26 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 R 10-700-01 -3.39 B 23-200-21-00 67.89 64.50 259.50 R 10-700-01 -10.26 B 23-200-21-00 205.26 195.00 CONSV-JAN2016 2016-16 SMIP 3RD QUARTER (JAN2016-MAR201 06/29/2016 73065 07/27/2016 CA STATE DEPT OF CONSERVATION CONSV-APR2016 2015-16 SMIP 4TH QUARTER (APR2016-JUN201 06/29/2016 E 10-450-246-000-000 MAINTENANCE SUPP 708.67 E 65-425-220-000-000 SKYPE #-SRBUSPGM 18.53 4,595.29 4,595.29 E 10-185-210-000-000 FIREWRKS CITATN FORM 313.79 E 10-190-212-000-000 BUDGET BOOK PRINTING 1,134.00 E 10-370-268-000-000 FRED PRYOR SEMINAR 79.00 E 10-125-210-000-000 CITY CLERK OFF. SUPP 177.93 E 10-140-210-000-000 FINANCE OFF. SUPP 21.60 E 10-175-272-000-000 FORD F-250 THERMOSTA 368.39 E 10-110-270-000-000 COUNCIL MTG SUPP 25.04 E 10-120-210-000-000 CITY MGR SFTWR LIC 187.72 E 10-120-270-000-000 ICSC & HABITAT CONF 832.31 E 09-441-220-000-000 C. CARE GRANT FOOD 194.61 E 09-448-220-000-000 C. CARE SUMMER PRGM 141.04 E 10-110-210-000-000 COUNCIL OFFICE SUPP 24.84 E 09-440-220-000-000 C. CARE PRGM SUPP 254.76 E 09-440-221-000-000 C. CARE GRAD SUPP 69.88 E 09-440-228-000-000 C. CARE SANDBOX SUPP 43.18 E 10-805-238-000-000 58.91 58.91 58.91 73064 07/27/2016 ARROWHEAD CREDIT UNION JUN/JUL VISA JUN/JUL VISA CHARGES 06/29/2016 73063 07/20/2016 TIME WARNER CABLE 8448..3825 AUG AUG 2016 CIVIC CENTER CABLE SERVICES 07/20/2016 3.b Packet Pg. 27 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 E 10-410-220-000-000 12,774.71 E 64-410-250-320-000 12,545.64 25,320.35 25,320.35 73072 07/27/2016 SB COUNTY SHERIFF 15714 4TH QTR LAW ENFORCEMENT SRVS 07/29/2016 R 10-500-02 16,857.50 R 10-500-07 196.50 17,054.00 17,054.00 R 10-300-03 22,061.00 22,061.00 22,061.00 73071 07/27/2016 SB COUNTY AUDITOR/CONTROLLER SCO PARKING SURCH & FINES FOR EQUIPMENT VIO 06/29/2016 E 10-172-210-000-000 16.05 16.05 16.05 73070 07/27/2016 ONE SOURCE DISTRIBUTORS OSD 2 2016 2016 2ND QUARTER ECON DEV INCENTIVE PAY 06/29/2016 E 10-370-210-000-000 102.38 102.38 1,610.55 73069 07/27/2016 ON TRAC 8460606 JUN PLAN CHECK DELIVERY SERVICES 07/02/2016 E 10-190-220-000-000 1,508.17 1,508.17 835324897001 OFFICE SUPPLIES 04/14/2016 E 10-190-250-000-000 10,000.00 10,000.00 10,000.00 73068 07/27/2016 OFFICE DEPOT 837880555001 OFFICE SUPPLIES 05/03/2016 E 16-175-250-303-000 16,024.25 16,024.25 16,024.25 73067 07/27/2016 CAPREE ESCROW INC CAPREE REAL PROPERTY NEGOTIATIONS 06/29/2016 73066 07/27/2016 CAL STRIPE INC 16098-Final 2015-16 VAN BUREN TRAFFIC CALMING 06/29/2016 3.b Packet Pg. 28 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 E 10-110-270-000-000 LEAGUE CITIES CONF 1,050.00 E 10-140-265-000-000 MEMBERSHIP DUES 739.00 E 10-140-268-000-000 FIN. SUMMER CONF 85.00 E 09-446-223-000-000 C. CARE SUMMER PRG 43.20 E 09-447-228-000-000 C. CARE OFFICE SUPP 9.71 E 09-448-220-000-000 C. CARE SUMMER PRG 51.50 E 09-440-220-000-000 C. CARE FOOD SUPP 22.78 E 09-441-220-000-000 C. CARE FOOD SUPP 139.73 E 09-445-221-000-000 C. CARE STORAGE 174.00 B 23-250-10-00 495.00 495.00 495.00 73077 07/27/2016 ARROWHEAD CREDIT UNION JUN/JUL VISA JUN/JUL VISA CHARGES 07/27/2016 E 10-172-250-000-000 3,840.00 3,840.00 7,740.00 73076 07/27/2016 AMERICAN FIDELITY ASSURANCE CO 1341698A AUG EMP PAID FLEX SPEND/DEP CARE 07/06/2016 E 10-172-250-100-000 3,900.00 3,900.00 002-16877 JUN 2016 PLAN REVIEW/INSPECTION SVCS 07/06/2016 280.68 1,132.25 73075 07/27/2016 WILLDAN 002-16878 JUN 2016 BUILDING OFFICIAL SERVICES 07/06/2016 851.57 9767874068 A PUBLIC WORKS & C. CARE CELL PHONES 07/01/2016 E 10-175-240-000-000 280.68 E 09-440-235-000-000 60.00 E 10-175-240-000-000 409.81 E 16-510-236-000-000 381.76 E 22-425-311-000-000 2,814.00 2,814.00 2,814.00 73074 07/27/2016 VERIZON WIRELESS 9767874068 PUBLIC WORKS CELL PHONES 07/01/2016 73073 07/27/2016 THE REC CENTER THE REC 3RD & CDBG REIM - PROVISION OF RECREATON, EDU 06/29/2016 3.b Packet Pg. 29 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 B 10-022-61-00 757.01 757.01 757.01 B 10-022-63-00 13,116.92 13,116.92 13,116.92 73081 07/27/2016 DENTAL HEALTH SERVICES 241175 AUG EMPLOYEE DENTAL INSURANCE H71 07/16/2016 73080 07/27/2016 CALPERS 457 PLAN PR END 0715201 PR END 07152016 EMPLOYEE 457 PLAN CONTR 07/15/2016 E 32-200-142-000-000 812.43 E 65-425-142-000-000 543.83 15,061.99 15,061.99 E 10-370-142-000-000 435.23 E 10-450-142-000-000 689.80 E 16-175-142-000-000 273.73 E 10-125-142-000-000 435.23 E 10-175-142-000-000 1,582.16 E 10-190-142-000-000 1,052.55 E 09-440-142-000-000 2,058.76 B 10-022-61-00 5,698.57 E 10-120-142-000-000 1,479.70 B 10-022-65-00 5.00 5.00 5.00 73079 07/27/2016 CA PUB EMPLOYEES RETIRE SYSTEM 2074 AUG 2016 PERS HEALTH INSURANCE 07/15/2016 3,048.62 3,048.62 73078 07/27/2016 ARROWHEAD UNITED WAY PR END 0715201 PR END 07152016 UNITED WAY CONTRIBUTION 07/15/2016 E 10-140-270-000-000 LEAGUE CITIES CONF 525.00 E 10-185-272-000-000 MAINT-FORD ESCAPE 38.70 E 10-370-265-000-000 P&DS SUMMER CONF 170.00 3.b Packet Pg. 30 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 7/31/2016 85 checks in this report Total Checks:1,799,759.43 E 10-190-243-000-000 1,021,451.95 E 10-190-243-001-000 18,638.09 1,040,090.04 1,040,090.04 142,425.00 142,425.00 7192016 07/19/2016 ZIONS BANK 071916 LOAN PA PAY OFF LOAN 001-00539-8868433-9002 07/19/2016 E 10-410-255-000-000 5,907.50 E 10-410-256-000-000 128,116.49 E 14-411-256-000-000 8,401.01 B 10-022-62-00 8,491.69 8,491.69 8,491.69 73087 07/27/2016 SB COUNTY SHERIFF 15801 AUG 2016-17 LAW ENFORCEMENT SERVICES 07/21/2016 E 10-110-142-000-000 225.00 225.00 225.00 73086 07/27/2016 PUBLIC EMPLOYEES RETIREMENT PR END 0715201 PR END 07152016 PERS RETIREMENT CONTRIB 07/15/2016 B 10-022-68-00 373.68 373.68 373.68 73085 07/27/2016 JACQUELINE MITCHELL JUL 2016 JM JUL 2016 HEALTH REIMBURSEMENT-MITCHELL 07/28/2016 B 10-022-66-00 1,141.81 1,141.81 1,141.81 73084 07/27/2016 MIDAMERICA ADMIN AND RETIRE PR END 0715201 PR END 07152016 ARS RETIREMENT CONTRIBU 07/15/2016 E 10-190-235-000-000 1,312.05 1,312.05 1,312.05 73083 07/27/2016 LINCOLN NATIONAL LIFE INSURANC LCLN AUG 2016 AUG LIFE/AD&D/DEP LIFE/WI/LTD 07/30/2016 73082 07/27/2016 LEVEL 3 COMMUNICATIONS 45432678 JUL PHONE AND INTERNET SERVICES 07/17/2016 3.b Packet Pg. 31 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ( 1 9 7 8 : A p p r o v a l o f C h e c k R e g i s t e r N o . 0 7 3 1 2 0 1 6 ) This page left intentionally blank. AGENDA REPORT MEETING DATE: August 9, 2016 Council Item TITLE: Agreement for Consultant Services with HDL Inc. to Market Vacant Retail Sites On Barton Rd to Major Retail Businesses PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Approve Consultant Services Contract with HDL Inc. In Substantially the Form as Attached 2030 VISION STATEMENT This staff report supports our Goal Number Three to Promote Economic Development. BACKGROUND: In July 22, 2014, the City of Grand Terrace hired HDL to assist with the Economic Development task of recruiting new businesses to fill existing vacant retail center sites along Barton Rd. During the course of the last year HDL’s primary agent, Barry Foster worked very closely with several property owners and the City to secure new retailers within the City. However at this time HDL was unsuccessful in landing a major retailer on Barton Rd. DISCUSSION: Although HDL Inc. and the City were unable to secure a retailer, a significant amount of work and trust was developed between private property owners and the consultant. Staff believes we are in a better position to eventually secure a major retailer to occupy the old Stater Bros site. If the City and HDL are successful in filling the major anchor space (Barton Rd/MT Vernon), staff believes it will create some synergy for the rest of Barton Rd hat will lead to additional retail pads and construction of pads along Barton Rd and Mt. Vernon. . HDL Inc. has agreed to work on consignment, the new contract terms and conditions call for HDL to be paid the equivalent of 10% of the City’s share of sales tax for a 3 year period, for any new business that locates in the City as a direct result from the recruitment by HDL Inc. If HDL Inc. were responsible for the following businesses locating in Grand Terrace they would receive the estimated amounts below: 4 Packet Pg. 32 Business Type Sales Tax Estimate HDL's Annual Share of Sales Tax for 3 years Coffee Shop 10,000.00$ 1,000.00$ Fast Food Chain 25,000.00$ 2,500.00$ Grocery Store 100,000.00$ 10,000.00$ Big Box Store 200,000.00$ 20,000.00$ . FISCAL IMPACT: No fiscal impact on existing budget. ATTACHMENTS:  HdL Agreement (PDF) APPROVALS: G. Harold Harold Duffey Completed 08/04/2016 12:08 PM City Attorney Completed 08/04/2016 2:33 PM Finance Completed 08/04/2016 2:44 PM City Manager Completed 08/04/2016 2:38 PM City Council Pending 08/09/2016 6:00 PM 4 Packet Pg. 33 AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT ("Agreement")is made as of this 9th day of August, 2016 by and between the CITY OF GRAND TERRACE ("City")and Hdl Companies ("Consultant"). 1.CONSULTANT'S SERVICES.Consultant agrees to perform during the term of this Agreement,the tasks,obligations,and services set forth in the "Scope of Services"attached to and incorporated into this Agreement as Exhibit A (the "Services"). 2.TERM OF AGREEMENT.The tern of this Agreement shall be from the effective date pursuant to Paragraph "38"of this Agreement and shall end on August 10,2015 or when the work is satisfactorily completed, whichever occurs first,unless extended by a supplemental agreement. 3.FAMILIARITY WITH WORK.By execution of this Agreement, Consultant warrants that (1)It has thoroughly investigated and considered the work to be performed,based on all available information. (2)It carefully considered how the work should be performed, and (3)It fully understands the difficulties and restrictions attending the performance of the work under this Agreement. (4)It has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services. 4.PAYMENT FOR SERVICES.City shall pay for the services performed by Consultant pursuant to the terms of this Agreement,the compensation set forth in the "Schedule of Compensation"attached to and incorporated into this Agreement as Exhibit B.The fees for services shall not exceed the authorized amount of 10% of gross sales tax for three (3) years of any business locating on Barton Road in Grand Terrace as set forth in Attachment "B,"unless the CITY has given specific advance approval in writing. 4.a Packet Pg. 34 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) 5.TIME FOR PERFORMANCE.Consultant shall not perform any work under this Agreement until (a)Consultant furnishes proof of insurance as required under Paragraph "8"of this Agreement.All services required by Consultant under this Agreement shall be completed on or before the end of the term of the Agreement. 6.DESIGNATED REPRESENTATIVE.Consultant hereby designates Barry Foster as the Consultant Representative,and said Representative shall be responsible for job performance,negotiations, contractual matters,and coordination with the City.Consultant's professional services shall be actually performed by,or shall be immediately supervised by,the Consultant Representative. 7.HOLD HARMLESS;INDEMNIFICATION.Consultant hereby agrees to protect,indemnify and hold City and its employees,officers and servants free and harmless from any and all losses,claims,liens,demands and causes of action of every kind and character including,but not limited to, the amounts of judgment,interests,court costs,legal fees and other expenses incurred by the City arising in favor of any party,including claims, liens,debts,personal injuries,including employees of the City,death or damages to property (including property of the City)and without limitation by enumeration,all other claims or demands of every character occurring or arising directly out of the negligent acts,recklessness or willful misconduct of Consultant in the performance of its services under this Agreement.This provision is not intended to create any cause of action in favor of any third party against Consultant,or the City or to enlarge in any way the Consultant's liability but is intended solely to provide for indemnification of the City for liability for damages or injuries to third persons or property arising from Consultant's negligent performance hereunder. 8.INSURANCE.Consultant shall procure and maintain at all times during the term of this Agreement insurance as set forth in Exhibit "C"attached hereto. Proof of insurance shall consist of a Certificate of Insurance provided on IOS-CGL form No.CG 0001 II 85 or 88 executed by Consultant's insurer and in a form approved by,the City's City Attorney and City's Legal Counsel. 9.LICENSES,PERMITS,AND FEES.Consultant shall obtain a City of Grand Terrace Business License and any and all other permits and licenses required for the services to be performed under this Agreement. 4.a Packet Pg. 35 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) 10.INDEPENDENT CONTRACTOR STATUS.City and Consultant agree that Consultant,in performing the Services herein specified,shall act as an independent Contractor and shall have control of all work and the manner in which it is performed.Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City,and is not entitled to participate in any pension plan,insurance,bonus or similar benefits City provides for its employees.Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties,therefore,which may become due as a result of services performed hereunder. 11.ASSIGNMENT.This Agreement is for the specific services with Consultant as set forth herein.Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void;except that Consultant may assign payments due under this Agreement to a financial institution. 12.STANDARD.Consultant agrees that the services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering the same or similar services.Consultant shall re- perform any of said services,which are not in conformity with standards as determined by the City. 13.CONFIDENTIALITY. Consultant covenants that all data,documents, discussion,or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law.All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. 14.RECORDS AND INSPECTIONS.Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement.City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom,and to inspect all program data,documents, proceedings and activities.Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 4.a Packet Pg. 36 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) 15.OWNERSHIP OF CONSULTANT'S WORK PRODUCT.All reports, documents,all analysis,computations,plans,correspondence,data, information,computer media,including disks or other written material developed and/or gathered by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City.Such Material shall not be the subject of a copyright application by Consultant.Any re-use by City of any such materials on any project other than the project for which they were prepared shall be at the sole risk of City unless City compensate Consultant for such use.Such work product shall be transmitted to City within ten (10)days after a written request therefore.Consultant may retain copies of such products. 16.NOTICES.All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail.Notice sent by mail shall be addressed as follows: City:G. Harold Duffey,City Manager City of Grand Terrace 22795 Barton Road Grand Terrace,CA 92313 Consultant: If the name of the principal representative designated to receive the notices, demands or communications,or the address of such person,is changed, written notice shall be given within five (5)working days of said changes 17.TAXPAYER IDENTIFICATION NUMBER.Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification,Form W -9,as issued by the Internal Revenue Service. 18.APPLICABLE LAWS,CODES AND REGULATIONS.Consultant shall perform all services described in accordance with all applicable laws,codes and regulations required by all authorities having jurisdiction over the Services. Consultant agrees to comply with prevailing wage requirements as specified in the California Labor Code,Sections 1770,et seq. 19.RIGHT TO UTILIZE OTHERS.City reserves the right to utilize others to perform work similar to the Services provided hereunder. 20.BENEFITS.Consultant will not be eligible for any paid benefits for federal , social security,state workers'compensation,unemployment insurance, professional insurance,medical/dental,retirement PERS or fringe benefits offered by the City of Grand Terrace. 21. 4.a Packet Pg. 37 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) 22.PERS ELIGIBILITY INDEMNITY.In the event that Consultant or any employee, agent,or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ("PERS")to be eligible for enrollment in PERS as an employee of the City,Consultant shall indemnify,defend,and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents,or subcontractors,as well as for the payment of any penalties and interest on such contributions,which would otherwise be the responsibility of City. Notwithstanding any other agency,state or federal policy,rule,regulation, law or ordinance to the contrary,Consultant and any of its employees,agents,and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation,benefit,or any incident of employment by City,including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 23.TRAVEL EXPENSES.Any reimbursement expenses must be pre-authorized and shall be based upon the approved rates of the San Bernardino County Auditor Controller. 24.CONFLICT OF INTEREST.Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal,state and county laws and regulations governing conflict of interest. 25.ECONOMIC INTEREST STATEMENT.Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder,Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700)with the City Clerk,for each employee providing advise under this Agreement,prior to the commencement of work. 26.POLITICAL ACTIVITY/LOBBYING CERTIFICATION.Consultant may not conduct any activity,including any payment to any person,officer,or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract,grant,loan,intended to influence legislation,administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 4.a Packet Pg. 38 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) 27.NON-DISCRIMINATION.In the performance of this Agreement,Consultant shall not discriminate against any employee,subcontractor,or applicant for employment because of race,color,creed,religion,sex, marital status, national origin,ancestry,age physical or mental handicap,medical condition, or sexual orientation.Consultant will take affirmative action to ensure that subcontractors and applicants are employed,and that employees are treated during employment,without regard to their race,color,creed,religion,sex, marital status,national origin,ancestry,age,physical or mental handicap, medical condition,or sexual orientation. 28.AUDIT OR EXAMINATION.Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 29.MODIFICATION OF AGREEMENT.This Agreement may not be modified, nor may any of the terms,provisions or conditions be modified or waived or otherwise affected,except by a written amendment signed by all parties. 30.WAIVER.If at any time one party shall waive any term,provision or condition of this Agreement,either before or after any breach thereof,no party shall thereafter be deemed to have consented to any future failure of full performance hereunder. 31.COVENANTS AND CONDITIONS.Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 32.RIGHT TO TERMINATE.City may terminate this Agreement at any time, with or without cause,in its sale discretion,with thirty (30)days written notice. 33.EFFECT OF TERMINATION. Upon termination as stated in Paragraph "31" of this Agreement,City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause,in which event Consultant need be compensated only to the extent required by law.Consultant shall be entitled to payment for work satisfactorily completed to date,based on proration of the monthly fees set forth in Exhibit "B"attached hereto.Such payment will be subject to City's receipt of a close-out billing. 34.GOVERNING LAW.This Agreement shall be governed by and construed in accordance with laws of the State of California.In the event of litigation between the parties,venue in state trial courts shall lie exclusively in the County of San Bernardino.In the event of litigation in a U.S.District Court, exclusive venue shall lie in the Central District of California. 4.a Packet Pg. 39 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) 34.LITIGATION FEES.Should litigation arise out of this Agreement for the performance thereof,the court shall award costs and expenses,including attorney's fees,to the prevailing party.In awarding attorney's fees,the court shall not be bound by any court fee schedule but shall award the full amount of costs,expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party"shall mean the party that obtains a favorable and final judgment or order from a court of law described in paragraph "33."This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties'mutual settlement,arbitration,or mediation of the dispute. 35.SEVERABILITY.If any provision of this agreement is held by a court of competent jurisdiction to be invalid,void or unenforceable,the remaining provisions nevertheless will continue in full force and effect without being impaired or invalidated in any way. 36.FORCE MAJEURE.The respective duties and obligations of the parties hereunder shall be suspended while and so long as performance hereto is prevented or impeded by strikes,disturbances,riots,fire,severe weather, government action,war acts,acts of God,or any other cause similar or dissimilar to the foregoing which are beyond the control of the party from whom the affected performance was due. 37.INTEGRATED AGREEMENT.This Agreement,together with Exhibits "A,""B" and "C"supersede any and all other agreements,either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party,which is not embodied herein,nor any other agreement;statement or promise not contained in this Agreement shall be valid and binding.Any modification of the Agreement shall be effective only if it is in writing and signed by all parties. 38.EFFECTIVE DATE.The effective date of this Agreement is the date the Notice to Proceed is received by Consultant,and shall remain in full force and effect until amended or terminated. SIGNATURES ON NEXT PAGE 4.a Packet Pg. 40 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) Dated:"CITY" G. Harold Duffey City Manager ATTEST:APPROVED AS TO FORM Pat Jacquez-Nares Richard L. Adams II City Clerk CityAttorney Dated:"CONSULTANT" Barry Foster Principal 4.a Packet Pg. 41 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) EXHIBIT “A” “ EC CNSolutions By HdL Barry Foster 1340 Valley Vista Drive Suite 200 Diamond Bar 909.861.4335 Mobile 951.233.0414 Fax 909.861.7726 www.ECONSolutionsbyHdL.com July 13,2016 G. Harold Duffey City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Grand Terrace is a great community and I enjoy working with you and the City of Grand Terrace.As we've discussed before the trade area is perceived to be light,but I believe we're makingsome progress towards some new business opportunities. In 2014,I went to work for Hdl to start a new division for the company called ECONSolutions by Hdl to provide economic deve lopment services to our many local government clients-including Grand Terrace.ECONSolutions has access to a variety of software tools and provides an assortment of products and services.ECONSolutions has worked with a total of 23 cities and presently is doing business attraction services for 16 cities including other Inland Region communities such as Apple Valley, Eastvale and Upland. In look ing at opportunities for Grand Terrace a market supply/demand assessment for the Grand Terrace trade area,along with a void analysis was used to determine possible retail/restaurant categories that make sense for opportunities along the Barton Road corridor including: •Discount &General Merchandise Retail •Restaurants including Quick Service,Fast-Casual and Flex-Casual •Specialty-Discount Grocery Markets •Fuel Stations SCOPE OFWORK Recently,the focus of work for ECONSolutions has been on reusing the vacant anchor space at the Grand Terrace Shopping Center and looking to facilitate new development opportunities along Barton Road.There is some interest from a specialty market (Grocery Outlet)and a discount retailer (Big Lots)for the vacant 25,550 SF space at the GT Shopping Center.There is also interest from a retailer and several fast-casual and quick- service restaurants for the Barton Road corridor.The following is a proposed scope of work. 4.a Packet Pg. 42 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) 1.SITE SELECTION CONSULTING SERVICES-GRAND TERRACE SHOPPING CENTER •Hdl will continue to work with the property owner representative (Ms.Anita Jensen)to best understand reuse/leasing possibilities for the Grand Terrace Shopping Center. •Hdl will work directly with real estate brokers,site selectors, potential businesses and the property owner to market opportunities,garner interest and help advance possible transactions from prospective users for the Grand Terrace Shopping Center. 2.MARKETINGAND DEVELOPMENT SERVICES FOR BARTON ROAD PROJECTs •Work with Developers and businesses on possibilities for commercial development projects on Barton Road. COMPENSATION ECONSolutions is willing to continue working with Grand Terrace on a contingency basis where compensation will only occur if a new business opens in Grand Terrace as a result of attraction services provided by ECONSolutions by Hdl.If so Hdl shall receive 10%of the new sales tax produced from the new business over 3-year period. Harold --1 look forward to the opportunity of continuing to work with you and continuing HdL's consulting services relationship with the City of Grand Terrace.I believe the compensation method presented is not only cost- effective for Grand Terrace,but 'RESULTS DRIVEN'.Please call me at work (909}861-4335 or cell (951}233-0414 with any questions and to discuss next steps. Sincerely, Barry Foster,Principal ECONSolutions by Hdl Accepted by City of Grand Terrace: G.Harold Duffey,City Manager Date 4.a Packet Pg. 43 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) Page 9 of 11 EXHIBIT "B" SCHEDULE OF COMPENSATION I.AMOUNT OF COMPENSATION.For performing and completing all services pursuant to Exhibit "A"Scope of Services,is a total amount not to exceed 10% gross sales tax of the City’s share of attraction services from HdL agent for a three(3) year period for any business locating on Barton Road in Grand Terrace. II.BILLING.At the end of each calendar month in which services are performed or expenses are incurred under this Agreement,Consultant shall submit an invoice to the City at the following address: City of Grand Terrace 22795 Barton Road Grand Terrace,Ca 92313 The invoice submitted pursuant to this paragraph shall show the: 1)Purchase order number; 2)Project name/description; 3)Quarterly Sales Tax information for new business resulting from HdL attraction services 4)Other such information as the City may reasonably require. Ill.METHOD OF PAYMENT. Payment to Consultant for the compensation specified in Section I,above,shall be made after the Executive Director or designee determines that the billing submitted pursuant to Section II,above, accurately reflects work satisfactorily performed.City shall pay Consultant within thirty (30)days there from. 4.a Packet Pg. 44 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) Page 10 of 11 EXHIBIT "C" The Consultant shall maintain throughout the duration of the term of the Agreement, liability insurance covering the Consultant and,with the exception of Professional Liability Insurance,designating City and City including its elected or appointed officials,directors,officers,agents,employees,volunteers,or consultants,as additional insured against any and all claims resulting in injury or damage to persons or property (both real and personal)caused by any aspect of the Consultant's work, in amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards.It shall be stated,in the Additional Insured Endorsement,that the Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consultant's work.Any insurance,pooled coverage,or self-insurance maintained by the City and City,its elected or appointed officials,directors,officers,agents,employees,volunteers,or consultants shall be non-contributory. Professional Liability Insurance $1,000,000/$2,000,000 General Liability: Workers' Compensation: a.Workers' Compensation Statutory Limits b.EL Each Accident $1,000,000 c.EL Disease -Policy Limit $1,000,000 d.EL Disease -Each Employee $1,000,000 Automobile Liability a.Any vehicle,combined single limit $1,000,000 The Consultant shall provide thirty (30)days advance notice to City in the event of material changes or cancellation of any coverage. Certificates of insurance and additional insured endorsements shall be furnished to City thirty (30)days prior to the effective date of this Agreement. Refusal to submit such certificates shall a.General Aggregate $2,000,000 b.Products Comp/Op Aggregate $2,000,000 c.Personal &Advertising Injury $1,000,000 d.Each Occurrence $1,000,000 e.Fire Damage (any one fire)$50,000 f.Medical Expense (any one person)$5,000 4.a Packet Pg. 45 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) Page 10 of 11 constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity,including termination of this Agreement. If proof of insurance required under this Agreement is not delivered as required or if such insurance is canceled and not adequately replaced,City shall have the right but not the duty to obtain replacement 4.a Packet Pg. 46 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) Page 11 of 11 insurance and to charge the Consultant for any premium due for such coverage. City has the option to deduct any such premium from the sums due to the Consultant. Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A.M.Best's rating of A-:Vll or better.Acceptance of insurance from a carrier with a rating lower than A-:Vll is subject to approval by City 's Risk Manager.Consultant shall immediately advise City of any litigation that may affect these insurance policies. 4.a Packet Pg. 47 At t a c h m e n t : H d L A g r e e m e n t ( 1 9 8 0 : H d L E c o n o m i c D e v e l o p m e n t ) AGENDA REPORT MEETING DATE: August 9, 2016 Council Item TITLE: Paving Main Street from Michigan St. to Mt. Vernon Ave PRESENTED BY: Yanni Demitri, Public Works Director RECOMMENDATION: 1. Authorize City Manager to enter into an agreement with the County of Riverside to pave Main Street within City limits for the amount of $40,000; and 2. Authorize City Manager to execute any change orders for unforeseen conditions during construction that are within the scope of this work; and 3. Authorize the appropriation of $40,000 from the Gas Tax Fund Balance for Street Paving. 2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" and Goal # 4 “Develop and Implement Successful Partnerships” to ensure that our residents continue to enjoy an outstanding quality of life. BACKGROUND: Main Street forms the southern boundary line between City of Grand Terrace and Riverside County. The current pavement condition index for Main Street is 82, which is considered good. Therefore, the roadway pavement will not need to be resurfaced for an estimated 10 - 15 years. However, some measure of preventative maintenance is recommended in order to prolong the life of the pavement for another 5 - 10 years. DISCUSSION: The County of Riverside will be starting construction of their upcoming paving project in late September / early October 2016, which includes the southern half of Main Street between Michigan Street and Mt. Vernon Ave. The work consists of applying a thin layer of chip seal to the roadway surface to seal all cracks that currently exist in the pavement. Said cracks allow water to seep into the base beneath the asphalt pavement causing further deterioration to the structural integrity of the roadway. Partnering with The County of Riverside on this project ensures getting a very competitive cost to apply this treatment to the road because of the economy of scale. The cost could have been much higher if this work was bid separately as a stand-alone project. It is estimated that the work will take approximately a week to complete once 5 Packet Pg. 48 construction starts. New striping will be applied to the new roadway surface approximately 3 days after the slurry seal layer cures. Notices will be given to residents in the vicinity of the project two weeks in advance to advise them of the upcoming work. In addition to paving Main Street, another 20 feet times the entire with of the roadway shall be paved on three side streets: Fremontia Ave, Browning St. and Mt Vernon Ave to allow for installing new striping (crosswalks, stop limit lines and markings, etc.). FISCAL IMPACT: The County of Riverside is requesting an advance payment in the amount of $40,000 to complete this work. Gas Tax Fund Balance is available in the Gas Tax Fund as shown in the table below: City of Grand Terrace Gas Tax Fund Projected Fund Balance as of June 30, 2017 $192,696.00 Proposed Expenditure Appropriation: 16-175-250-201-000 Street Paving (40,000.00) Balance $152,696.00 Staff is recommending that City Council approve the appropriation of $40,000 from the Gas Tax Fund Balance for Street Paving (16-175-201-000-000). ATTACHMENTS:  Resolution Main St Paving (DOCX)  Riverside County - City Agreement (DOCX) APPROVALS: Yanni Demitri Completed 07/29/2016 3:58 PM Finance Completed 08/03/2016 6:26 PM City Attorney Completed 08/04/2016 11:05 AM City Manager Completed 08/04/2016 1:03 PM City Council Pending 08/09/2016 6:00 PM 5 Packet Pg. 49 Page 1 of 3 RESOLUTION 2016 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE COUNTY OF RIVERSIDE TO PAVE MAIN STREET WITHIN CITY LIMITS WHEREAS, Main Street between Michigan Street and Mount Vernon Ave is currently in good condition and only preventative maintenance is required; and WHEREAS, The County of Riverside will be paving their half of Main Street in September 2016; and WHEREAS, It shall benefit the residents of Grand Terrace to complete the northern half of Main Street at the same time and by the same contractor to realize the cost saving associated with a larger project; and WHEREAS, An agreement between the City and County is required to complete this work. NOW THEREFORE, BE IT RESOLVED THAT CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS: Section 1. The City Council finds that all of the above recitals are true and correct and are incorporated herein by reference. Section 2. The City Council authorizes the City Manager to enter into an agreement with the County of Riverside to pave Main Street within City limits for an estimated amount of $40,000. Section 3. The City Council authorizes the City Manager to negotiate and approve contract change orders related to this project and are within the scope of work. PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 9th day of August, 2016. 5.a Packet Pg. 50 At t a c h m e n t : R e s o l u t i o n M a i n S t P a v i n g ( 1 9 7 4 : P a v i n g M a i n S t r e e t ) Page 2 of 3 AYES: NOES: ABSENT: ABSTAIN: ATTEST: __________________________ __________________________ Pat Jacquez-Nares Darcy McNaboe City Clerk Mayor 5.a Packet Pg. 51 At t a c h m e n t : R e s o l u t i o n M a i n S t P a v i n g ( 1 9 7 4 : P a v i n g M a i n S t r e e t ) Page 3 of 3 I, PAT JACQUEZ-NARES, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 9th day of August, 2016 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Pat Jacques-Nares City Clerk 5.a Packet Pg. 52 At t a c h m e n t : R e s o l u t i o n M a i n S t P a v i n g ( 1 9 7 4 : P a v i n g M a i n S t r e e t ) This page left intentionally blank. Main Street Slurry Seal Improvements City of Grand Terrace Service Agreement 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 SERVICE AGREEMENT BY AND BETWEEN COUNTY OF RIVERSIDE AND CITY OF GRAND TERRACE FOR MAIN STREET SLURRY SEAL IMPROVEMENTS This Agreement is entered into this _______ day of _____________, 2016, by and between the County of Riverside, (hereinafter "COUNTY"), and the City of Grand Terrace, (hereinafter “CITY”) for Slurry Seal Improvements located within the jurisdictional boundaries of CITY. The COUNTY and CITY are sometimes hereinafter referred to individually as the “PARTY” and collectively as the “PARTIES”. RECITALS A. COUNTY is proposing to slurry seal the existing asphalt surface on Main Street, from Michigan Avenue to Mt Vernon Avenue, approximately 2,600 linear feet, in the Highgrove area of Riverside County. B. The Slurry Seal improvements for Main St provide a Cape Seal treatment that adds a layer of “chips” or small crushed rock to act as a “wearing course” in areas of higher vehicle traffic and slurry seal is placed over the chips. C. The work includes traffic control, rout and seal random cracks, replacement of any pavement marking, including cross walks and bike lane markings, striping and raised pavement markers. D. The Main Street Slurry Seal improvements described above, within the jurisdictional boundaries of the COUNTY are sometimes hereinafter referred to collectively as “COUNTY PROJECT”. E. A portion of Main St, located directly adjacent to the COUNTY PROJECT, is within the jurisdictional boundaries of CITY. Specifically, the area north of the centerline of Main St, from Michigan Ave to Mt Vernon Ave. F. Within the CITY portion of Main St, the asphalt pavement is approximately 2,600 foot in length and 30 foot wide. In addition to Main St., approx. 20 feet of asphalt pavement on Fremontia Ave, Browning St. and Mt Vernon Ave is included. The total asphalt surface area is approx. 9, 200 square yards. G. The CITY will benefit from the cost savings associated with a larger improvement project. The CITY requests the Main Street Slurry Seal improvements, as described above, be provided for the area within 5.b Packet Pg. 53 At t a c h m e n t : R i v e r s i d e C o u n t y - C i t y A g r e e m e n t ( 1 9 7 4 : P a v i n g M a i n S t r e e t ) Main Street Slurry Seal Improvements City of Grand Terrace Service Agreement 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 the jurisdictional boundaries of CITY. These improvements for this area are sometimes hereinafter referred to collectively as “CITY PROJECT”. H. The CITY desires to allow the COUNTY to construct the CITY PROJECT, together with the COUNTY PROJECT since COUNTY has extensive experience in the development and implementation of similar type projects. I. COUNTY will therefore provide the administrative, technical, managerial, and support services necessary for the implementation of the CITY PROJECT as part of the COUNTY PROJECT. J. COUNTY and CITY desire to define herein the terms and conditions under which said CITY PROJECT is to be administered, engineered, coordinated, and constructed. AGREEMENT NOW THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree as follows: SECTION 1 • COUNTY AGREES: 1. To act as the lead agency on behalf of the CITY for the overall implementation of the CITY PROJECT. The COUNTY is providing services on a reimbursable basis and has no obligation to fund any portion of the CITY PROJECT. Nothing in this Agreement is intended to commit the COUNTY to provide replacement funding for or to continue with the CITY PROJECT, if funds are not available. 2. COUNTY has prepared detailed Plans, Specifications & Estimate (PS&E) documents for the COUNTY PROJECT and which can be amended to include the CITY PROJECT and are available to CITY for review and approval. Final plans for improvements are prepared to COUNTY standards, and signed by a Civil Engineer registered in the State of California. Deviations from standards shall be coordinated with and approved by CITY. COUNTY shall not begin construction within CITY until CITY has approved the CITY PROJECT portion of the PS&E documents. 3. To serve as the lead agency under the California Environmental Quality Act for the Main Street Slurry Seal project, including the CITY PROJECT. An Notice of Exemption Document has been prepared and filed for approval by COUNTY for the Main Street Slurry Seal Improvements and can be amended to include the CITY PROJECT. 4. To direct COUNTY’s contractor to identify any existing surface utility facilities within the limits of the CITY PROJECT and to protect the facilities as detailed in the Special Provisions of the PS&E. 5.b Packet Pg. 54 At t a c h m e n t : R i v e r s i d e C o u n t y - C i t y A g r e e m e n t ( 1 9 7 4 : P a v i n g M a i n S t r e e t ) Main Street Slurry Seal Improvements City of Grand Terrace Service Agreement 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 5. To direct COUNTY’s contractor to make written application to CITY for an encroachment permit authorizing entry into CITY right of way for the purposes of constructing COUNTY PROJECT and CITY PROJECT. 6. To advertise, award and administer a public works contract for the construction of the COUNTY PROJECT and the CITY PROJECT in accordance with all applicable federal, state or local statutes, ordinances, orders, governmental requirements, laws or regulations, including but not limited to the local agency public construction codes, California Labor Code, and California Public Contract Code, and in accordance with the encroachment permits issued by CITY. 7. To furnish a representative to perform the function of Resident Engineer during construction of CITY PROJECT. 8. To furnish qualified support staff to assist the Resident Engineer in, but not limited to, construction surveys, soils and compaction tests, measurement and computation of quantities, testing of construction materials, checking submittals, preparation of estimates and reports, preparation of as-built drawings, and other inspection and staff services necessary to assure that the construction is performed in accordance with the PS&E documents. 9. To construct the CITY PROJECT in accordance with approved PS&E documents. 10. To submit any contract change order that causes the construction contract to exceed 10% of the contract bid amount for CITY PROJECT improvements to CITY for review and approval prior to final authorization by COUNTY. 11. To furnish CITY one complete set each of full-sized film positive reproducible as-built plans and all contract records, including survey documents, within three hundred and sixty-five (365) days following the completion and acceptance of the Main Street Slurry Seal Improvements construction contract. Electronic copies of completed plans are available if CITY desires. If electronic copies are provided, they will be provided on CD-R media. 12. To furnish CITY a final reconciliation of project expenses within ninety (90) days following the completion of each Task (as shown on Exhibit “B”) and/or the completion and acceptance of the COUNTY PROJECT and CITY PROJECT construction contract. If final costs associated with the CITY PROJECT are in excess of the deposit provided in Section 2, COUNTY shall include a final bill with the financial reconciliation. If final costs associated with the CITY PROJECT are less than the deposit provided in 5.b Packet Pg. 55 At t a c h m e n t : R i v e r s i d e C o u n t y - C i t y A g r e e m e n t ( 1 9 7 4 : P a v i n g M a i n S t r e e t ) Main Street Slurry Seal Improvements City of Grand Terrace Service Agreement 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Section 2, COUNTY shall include a reimbursement for the difference with the financial reconciliation. SECTION 2 • CITY AGREES: 1. To fund one hundred percent (100%) of the cost of the CITY PROJECT, as shown in Exhibit “B”. CITY agrees that should unforeseen circumstances arise which result in an increase of any costs over those shown in Exhibit “B”, CITY will in good faith amend this Agreement to include any such costs under this Agreement. 2. To deposit with COUNTY, prior to COUNTY start of work and upon written request by COUNTY, forty thousand dollars ($40,000) (the “Deposit”), which represents one hundred percent (100%) of the costs to complete construction, including construction survey, inspection and materials testing for CITY PROJECT, as provided in Exhibit “B” . 3. To review and rely upon the Notice of Exemption document prepared and approved by the COUNTY in accordance with any obligations the CITY may have as a responsible agency under the California Environmental Quality Act. 4. Issue, at no cost to COUNTY or its contractor, upon proper application by COUNTY or COUNTY‘s contractor, an encroachment permit authorizing entry onto CITY right-of-way to complete construction, including traffic control, construction survey, inspection and materials testing for the COUNTY PROJECT and CITY PROJECT. 5. To provide at no cost to the COUNTY, oversight of the CITY PROJECT, to provide prompt reviews and approvals, as appropriate, of submittals by COUNTY, and to cooperate in timely processing of the CITY PROJECT. 6. To provide at no cost to COUNTY, a representative to coordinate and assist the COUNTY Resident Engineer during the construction of the CITY PROJECT and to verify facilities are constructed as required by this Agreement. SECTION 3 • IT IS MUTUALLY AGREED AS FOLLOWS: 1. COUNTY and CITY acknowledge and agree that any funding shortfall for the completion of the CITY PROJECT will be the sole responsibility of CITY. Nothing in this Agreement is intended to commit the COUNTY to funding any portion of CITY PROJECT, or shall be construed as obligating the COUNTY to provide replacement funding for any anticipated funding or to continue with the CITY PROJECT, if funds 5.b Packet Pg. 56 At t a c h m e n t : R i v e r s i d e C o u n t y - C i t y A g r e e m e n t ( 1 9 7 4 : P a v i n g M a i n S t r e e t ) Main Street Slurry Seal Improvements City of Grand Terrace Service Agreement 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 are no longer available. In the event that adequate funds are not available to move forward or to complete CITY PROJECT, PARTIES agree to meet and confer and collectively work to identify adequate funding for CITY PROJECT. 2. The total cost to CITY to complete construction, including construction survey, inspection and material testing for CITY PROJECT is estimated to be forty thousand dollars ($40,000) as detailed in Exhibit “B”. 3. COUNTY shall not be obligated to commence the CITY PROJECT until after receipt of CITY's deposit as required in Section 2. 4. Construction by COUNTY of improvements for CITY PROJECT shall not be commenced until an Encroachment Permit to COUNTY, or COUNTY's contractor, authorizing such work has been issued by CITY. 5. COUNTY shall cause COUNTY's contractor to maintain in force, until completion and acceptance of the Main Street Slurry Seal Improvements, a policy of Commercial Liability Insurance, including coverage of Bodily Injury Liability and Property Damage Liability, in the amount of $2,000,000 minimum single limit coverage, and a policy of Automobile Liability Insurance in the amount of $1,000,000 minimum. Endorsements to each policy shall be required which name CITY, its officers, agents and employees, as additionally insured. COUNTY shall also require COUNTY's contractor to maintain Worker's Compensation Insurance. COUNTY shall cause COUNTY’s contractor to provide Certificates of Insurance and Additional Insured Endorsements which meet the requirements of this section to CITY prior to the start of construction. 6. Ownership and title to all materials, equipment, and appurtenances installed as part of this Agreement will be automatically vested with the jurisdiction in which the improvements reside and no further agreement will be necessary to transfer ownership. 7. CITY shall be responsible for the maintenance of the improvements provided by CITY PROJECT except as specified in this Agreement or future agreements. 8. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by all parties and no oral understanding or agreement not incorporated herein shall be binding on each party hereto. 9. Neither COUNTY nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of any act or omission of CITY under or in connection with any work, authority or 5.b Packet Pg. 57 At t a c h m e n t : R i v e r s i d e C o u n t y - C i t y A g r e e m e n t ( 1 9 7 4 : P a v i n g M a i n S t r e e t ) Main Street Slurry Seal Improvements City of Grand Terrace Service Agreement 6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 jurisdiction delegated to CITY under this Agreement. It is further agreed that pursuant to Government Code Section 895.4, CITY shall fully indemnify and hold COUNTY harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of any act or omission of CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. 10. Neither CITY nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of any act or omission of COUNTY under or in connection with any work, authority or jurisdiction delegated to COUNTY under this Agreement. It is further agreed that pursuant to Government Code Section 895.4, COUNTY shall fully indemnify and hold CITY harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of any act or omission of COUNTY under or in connection with any work, authority or jurisdiction delegated to COUNTY under this Agreement. 11. In the event that CITY defaults in the performance of any of its obligations under this Agreement or materially breaches any of the provisions of this Agreement, the COUNTY shall have the option to terminate this Agreement upon 90 days written notice to CITY. 12. CITY and COUNTY shall retain or cause to be retained for audit, all records and accounts relating to Main Street Slurry Seal improvements for a period of minimum three (3) years from the date of Notice of Completion of the COUNTY PROJECT and CITY PROJECT. 13. All notices, demands, invoices, and other communications required or permitted hereunder shall be in writing and delivered to the following addresses or such other address as the PARTIES may designate: COUNTY: CITY: Riverside County Transportation Department City of Grand Terrace Attn: Patty Romo, Attn: Yanni Demitri Director of Transportation Director of Public Works 4080 Lemon Street, 8th Floor 22795 Barton Road Riverside, CA 92501 Grand Terrace, CA 92313 Phone: (951) 955-6740 Phone: (909) 824-6621 5.b Packet Pg. 58 At t a c h m e n t : R i v e r s i d e C o u n t y - C i t y A g r e e m e n t ( 1 9 7 4 : P a v i n g M a i n S t r e e t ) Main Street Slurry Seal Improvements City of Grand Terrace Service Agreement 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 APPROVALS COUNTY Approvals RECOMMENDED FOR APPROVAL: ______________________ Dated: __________ JUAN C. PEREZ Director of Transportation and Land Management APPROVED AS TO FORM: COUNTY COUNSEL ______________________ Dated: __________ GREGORY P. PRIAMOS APPROVAL BY THE BOARD OF SUPERVISORS _____________________ Dated: __________ Marion Ashley PRINTED NAME Chairman, Riverside County Board of Supervisors ATTEST: ______________________ Dated: __________ KECIA HARPER-IHEM Clerk of the Board (SEAL) CITY OF GRAND TERRACE Approvals APPROVED BY: G. Harold Duffey Dated: PRINTED NAME _______________________________________________________ City Manager APPROVED AS TO FORM: ______________________ Dated: _______ PRINTED NAME City Attorney ATTEST: Pat Jacquez-Nares________ Dated: ______ PRINTED NAME City Clerk 5.b Packet Pg. 59 At t a c h m e n t : R i v e r s i d e C o u n t y - C i t y A g r e e m e n t ( 1 9 7 4 : P a v i n g M a i n S t r e e t ) Main Street Slurry Seal Improvements City of Grand Terrace Service Agreement 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 EXHIBIT A VICINITY/PROJECT MAP 5.b Packet Pg. 60 At t a c h m e n t : R i v e r s i d e C o u n t y - C i t y A g r e e m e n t ( 1 9 7 4 : P a v i n g M a i n S t r e e t ) Main Street Slurry Seal Improvements City of Grand Terrace Service Agreement 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 EXHIBIT B CITY PROJECT BUDGET ESTIMATED COSTS: TASK COSTS Construction $32,000 Construction contingency (10%) $ 3,200 Construction Engineering & Inspection (15%) $ 4,800 TOTAL COST $40,000 5.b Packet Pg. 61 At t a c h m e n t : R i v e r s i d e C o u n t y - C i t y A g r e e m e n t ( 1 9 7 4 : P a v i n g M a i n S t r e e t ) This page left intentionally blank. AGENDA REPORT MEETING DATE: August 9, 2016 Council Item TITLE: Selection of Voting Delegates for the California League of Cities 2015 Annual Conference PRESENTED BY: Pat Jacquez-Nares, City Clerk RECOMMENDATION: 1. Adopt Resolution No. 16-XX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPOINTING DELEGATES AND ALTERNATES TO THE LEAGUE OF CALIFORNIA CITIES AS OFFICIAL REPRESENTATIVES OF THE CITY OF GRAND TERRACE; and 2. Direct staff to submit to the League a Certified copy of the Resolution before September 23, 2016. 2030 VISION STATEMENT: This staff report supports City Council Goal #4 “Develop and Implement Successful Partnerships” by working collaboratively with Public Sector, Local, Regional and State Agencies to facilitate the delivery of services to our community and to secure funding for programs and projects. BACKGROUND: The City of Grand Terrace is a member of the League of California Cities. The League’s annual Legislative Conference is scheduled for October 5, 2016 through October 7, 2016. Member cities are encouraged to send a city representative as a delegate to represent the city and cast their vote on League policy. Each city is allowed one vote. DISCUSSION: An important part of the Annual Conference is the conducting of the Annual Business Meeting at the General Assembly. The Annual Business Meeting is scheduled for noon on Friday, October 7, at the Long Beach Convention Center. For Grand Terrace to be able to vote at the Annual Business meeting, a Voting Delegate must be determined. In addition, two alternate voting delegates may be appointed in the absence of the voting delegate (only one of the two will be allowed to vote). Consistent with League bylaws, the city’s voting delegate, and up to two alternates, must be designated by the City Council. Designating the voting delegate and alternates must be done by City Council action. In addition, the voting delegate and alternates must be registered to attend the conference. If the voting delegate cannot attend the 6 Packet Pg. 62 complete conference, they may register for Friday only. To be able to cast a vote, at least one voter must be present at the Business Meeting in possession of the voting delegate card and a Voting Delegate sticker. In addition, the voting delegate and each alternate must be knowledgeable of the 2016 Annual Conference Voting Procedures. The League of California Cities has requested attending cities to submit before September 23, 2016, a Resolution designating the voting delegate and two alternates. Adoption of the attached Resolution will satisfy League requirements and enable the City of Grand Terrace to participate in the League's Annual Business Meeting, scheduled for October 7, 2016. The City Council’s registered attendees to the annual conference are Mayor Pro Tem Robles and Council Member Hussey. The annual conference is extremely valuable for new council members and offers a variety of sessions for league members to learn of innovative programs implemented throughout the state of California. FISCAL IMPACT: The fiscal impact for this trip is approximately $3,000 all of which was budgeted in the City Council travel expense budget of approximately $8,000 in FY2016-17 (10-110- 270-000-000). ATTACHMENTS:  2016-xx CC Reso - League of CA Cities Delegate-Alternate (PDF)  League of CA Cities Delegate-Alternate Letter.GT (PDF) APPROVALS: Pat Jacquez-Nares Completed 08/02/2016 8:49 AM City Attorney Completed 08/03/2016 6:12 PM Finance Completed 08/03/2016 6:28 PM City Manager Completed 08/04/2016 1:08 PM City Council Pending 08/09/2016 6:00 PM 6 Packet Pg. 63 RESOLUTION NO. 2016-__PAGE 1 OF 2 AUGUST 9, 2016 RESOLUTION NO.2016-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,CALIFORNIA,APPOINTING DELEGATES AND ALTERNATES TO THE LEAGUE OF CALIFORNIA CITIES AS OFFICIAL REPRESENTATIVES OF THE CITY OF GRAND TERRACE WHEREAS,the League of California Cities (“League”)will be having its 2016 Annual Conference from October 5,2016 to October 7,2016 in Long Beach, California; and WHEREAS,the League’s 2016 Annual Conference will have an Annual Business Meeting on Friday, October 7, 2016 in which the League’s membership may consider and take action on resolutions that establish League policy; and WHEREAS,in order to participate in the Annual Business Meeting and to attend the League’s 2016 Annual Conference,the Bylaws of League require the City Council to appoint, by a majority vote,a primary Voting Delegate and up to two Alternate Voting Delegates,one of whom may vote in the Annual Business Meeting in the event that the primary designated voting delegate is unable to serve in that capacity; and WHEREAS,the City Council desires to appoint a Voting Delegate and Alternate Voting Delegates to the League of California Cities;and NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,CALIFORNIA,DOES RESOLVE, DECLARE,DETERMINE AND ORDER AS FOLLOWS: SECTION 1.is hereby appointed to serve as the Voting Delegate to the League of California Cities representing the City of Grand Terrace. SECTION 2.is hereby appointed to serve as the Alternate Voting Delegate to the League of California Cities representing the City of Grand Terrace. SECTION 3.is hereby appointed to serve as the Alternate Voting Delegate to the League of California Cities representing the City of Grand Terrace. SECTION 4.The City Clerk of the City of Grand Terrace shall certify to the passage and adoption of this resolution and its approval by the City Council and shall cause the same to be listed in the records of the City. PASSED,APPROVED AND ADOPTED ON this 9th day of August,2016. 6.a Packet Pg. 64 At t a c h m e n t : 2 0 1 6 - x x C C R e s o - L e a g u e o f C A C i t i e s D e l e g a t e - A l t e r n a t e ( 1 9 7 6 : C a l i f o r n i a L e a g u e o f C i t i e s 2 0 1 6 D e s i g n a t i o n o f V o t i n g RESOLUTION NO. 2016-__PAGE 2 OF 2 AUGUST 9, 2016 Darcy McNaboe,Mayor ATTEST:APPROVED AS TO FORM: Pat Jacquez-Nares,City Clerk Richard L.Adams II,City Attorney I HEREBY CERTIFY the foregoing resolution was duly adopted by the City Council of the City of Grand Terrace,California,at a regular meeting held on the 9th day of August, 2016,by the following vote: AYES: NOES: ABSENT: ABSTAIN: Pat Jacquez-Nares, City Clerk 6.a Packet Pg. 65 At t a c h m e n t : 2 0 1 6 - x x C C R e s o - L e a g u e o f C A C i t i e s D e l e g a t e - A l t e r n a t e ( 1 9 7 6 : C a l i f o r n i a L e a g u e o f C i t i e s 2 0 1 6 D e s i g n a t i o n o f V o t i n g 6.b Packet Pg. 66 At t a c h m e n t : L e a g u e o f C A C i t i e s D e l e g a t e - A l t e r n a t e L e t t e r . G T ( 1 9 7 6 : C a l i f o r n i a L e a g u e o f C i t i e s 2 0 1 6 D e s i g n a t i o n o f V o t i n g D e l e g a t e s ) 6.b Packet Pg. 67 At t a c h m e n t : L e a g u e o f C A C i t i e s D e l e g a t e - A l t e r n a t e L e t t e r . G T ( 1 9 7 6 : C a l i f o r n i a L e a g u e o f C i t i e s 2 0 1 6 D e s i g n a t i o n o f V o t i n g D e l e g a t e s ) 6.b Packet Pg. 68 At t a c h m e n t : L e a g u e o f C A C i t i e s D e l e g a t e - A l t e r n a t e L e t t e r . G T ( 1 9 7 6 : C a l i f o r n i a L e a g u e o f C i t i e s 2 0 1 6 D e s i g n a t i o n o f V o t i n g D e l e g a t e s ) 6.b Packet Pg. 69 At t a c h m e n t : L e a g u e o f C A C i t i e s D e l e g a t e - A l t e r n a t e L e t t e r . G T ( 1 9 7 6 : C a l i f o r n i a L e a g u e o f C i t i e s 2 0 1 6 D e s i g n a t i o n o f V o t i n g D e l e g a t e s ) AGENDA REPORT MEETING DATE: August 9, 2016 Council Item TITLE: City Council Policy for Presentation of Certificates, Commendations, Proclamations, Plaques, and Other Recognition Awards PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Adopt the City Council Policy 2030 VISION STATEMENT This staff report supports our Vision Statement in which Grand Terrace is a place that fosters pride and an engaged community. BACKGROUND: Over the years various City Councils of Grand Terrace issued many Proclamations, Plaques to individuals, teams and businesses within the City. However, the City of Grand Terrace’s City Council does not have a formal policy to recognize individuals, groups, and events. Staff was charged with developing a policy to insure Council had the opportunity to celebrate individuals and businesses that significantly contribute to or create positive images of the Grand Terrace. DISCUSSION: Staff developed a Council Policy to establish a process to allow members of the Council to quickly and efficiently recognize citizens and businesses. Requests for recognition may come from any Council Member, Mayor Pro Tem, or the Mayor. If a request for recognition is consistent with any of the request categories described in Exhibit "A", the City Manager or City Clerk may direct staff to issue such recognition award as specified in Exhibit ''A". The policy allows for presentations at the Council meeting or for any member of the Council to present the recognition at another venue. If a request for recognition is not clearly consistent with any of the request categories described in Exhibit "A", the City Clerk shall confer with the City Manager with respect to placing the request on the agenda of the next City Council meeting for discussion and/or approval. Recipients of the program will not receive a Certificate, Award or Proclamation. They will also receive one of the three City Pins; the Acknowledgment Pin, Recognition Pin and the Commendation Key Pin. 7 Packet Pg. 70 Acknowledgement Pin Recognition Pin Commendation Pin FISCAL IMPACT: No fiscal Impact. ATTACHMENTS:  GT - Policy re Presentations of Certificates, Commendations, Proclamations (PDF) APPROVALS: G. Harold Harold Duffey Completed 08/03/2016 5:55 PM City Attorney Completed 08/03/2016 6:20 PM Finance Completed 08/03/2016 6:30 PM City Manager Completed 08/04/2016 1:12 PM City Council Pending 08/09/2016 6:00 PM 7 Packet Pg. 71 CITY OF GRAND TERRACE CITY COUNCIL POLICY PRESENTATION OF CERTIFICATES,COMMENDATIONS, PROCLAMATIONS, PLAQUES, AND OTHER RECOGNITION AWARDS PURPOSE: To establish guidelines for recognition of individuals, groups, and events of significance to the Grand Terrace community by the issuance of certificates, Recognition, Acknowledgement and Commendation Pins. POLICY: It is the policy of the City Council that when a request for recognition is received, certificates, proclamations and other recognition awards shall be prepared in accordance with the adopted guidelines of this policy, including the attached Guidelines for Recognition Requests. Requests for recognition may come from any Council Member, Mayor Pro Tem,or the Mayor. If a request for recognition is consistent with any of the request categories described in Exhibit "A", the City Manager or City Clerk may direct staff to issue such recognition award as specified in Exhibit ''A". If recognition is to be made at a City Council meeting, it will be placed on the Agenda under "PRESENTATIONS"during the second Council meeting of the month. If a commendation or proclamation is requested on short notice and cannot be approved by the City Council prior to the time of presentation, the Mayor or City Manager will determine whether it is consistent with the intent of this policy and, if consistent it will be placed on the "CONSENT CALENDAR" for approval after the fact. Likewise if a commendation or proclamation will be presented outside of a City Council meeting, or if it is to be mailed, it will be placed on the "CONSENT CALENDAR" for approval. If a request for recognition is not clearly consistent with any of the request categories described in Exhibit "A", the City Clerk shall confer with the City Manager with respect to placing the request on the agenda of the next City Council meeting for discussion and/or approval. This policy provides that any member of the City Council may make presentations of recognition awards outside of a City Council meeting. This policy prohibits the City of Grand Terrace from supporting, promoting, or otherwise making endorsements for any religious purposes whatsoever, which includes multi- cultural, cultural and ethnic groups and events or activities having religious overtones. 7.a Packet Pg. 72 At t a c h m e n t : G T - P o l i c y r e P r e s e n t a t i o n s o f C e r t i f i c a t e s , C o m m e n d a t i o n s , P r o c l a m a t i o n s ( 1 9 7 9 : R e c o g n i t i o n A w a r d s ) EXHIBIT "A" GUIDELINES FOR RECOGNITION REQUESTS Types of Recognition Awards: Certificates of Acknowledgement & Acknowledgement Pin: This award acknowledges and thanks those individuals who continually demonstrate generosity, kindness and consideration towards their neighbors. It was inspired by those good Samaritans among us, who help/volunteer to make a difference in our community.The Acknowledgement Award is intended to provide the community with an opportunity to publicly acknowledge those without a title or carrying out a mission of a formal organization, their goal is simply for the betterment of our community. Certificates of Recognition & Recognition Pin: Certificates of recognition will be prepared for personal accomplishments: Certificates of Recognition is initiated by a member of the City Council and will be signed by all members of the City Council. Requests for Certificates of Recognition must be received 48 hours in advance of the presentation.Certificates of Recognition may be presented under the following circumstances: Guests from Other Countries or States: Commendations shall be prepared for dignitaries from other countries or states acknowledging their visit and welcoming them to the City of Grand Terrace. Honorees shall be invited to attend a City Council meeting for presentation or arrangements may be made to present commendations signed by the City Council outside of a City Council meeting. Anniversaries: Certificates of recognition shall be prepared to commemorate grand openings of businesses in the City of Grand Terrace, for anniversaries of 10 years or greater for any business or community service organization located in the City, companies doing business within the City or another public agency who provides service to the residents of the City of Grand Terrace. Honorees shall be invited to attend a City Council meeting for presentation, or arrangements may be made to present certificates signed by all members of the City Council, outside of a City Council meeting. In addition to the certificate each member of the organization present shall receive a City of Grand Terrace Recognition Pin (5 Max). Commendations and Key Pin: Commendations will be prepared for individuals, organizations, dignitaries, members of the Council, and Boards/Commissions who have attained major achievements. Commendations require City Council approval and are signed by the entire City Council. Examples of major achievements and circumstances meriting a commendation include: 7.a Packet Pg. 73 At t a c h m e n t : G T - P o l i c y r e P r e s e n t a t i o n s o f C e r t i f i c a t e s , C o m m e n d a t i o n s , P r o c l a m a t i o n s ( 1 9 7 9 : R e c o g n i t i o n A w a r d s ) Acts of Heroism: Commendations may be given to residents of Grand Terrace who perform heroic acts and to non-residents who perform acts of heroism to save the life or property of a City resident. Honorees shall be invited to attend a City Council meeting for presentation of a Commendation signed by the City Council. Girl Scout and Boy Scout Accomplishments: Commendations may be prepared to recognize Grand Terrace residents who achieve the rank of Eagle Scout in the Boy Scouts or the Gold or Silver Award in the Girl Scouts. Honorees shall be invited to attend a City Council meeting for presentation or arrangements may be made to present commendations signed by the City Council outside of a City Council meeting. Distinguished Accomplishments or Service by Individuals: Commendations shall be prepared for individuals and organizations, who reside, work, are located in, or have made numerous contributions to the community or citizens of Grand Terrace and who have achieved distinguished accomplishments during their tenure of service. Honorees shall be invited to attend a City Council meeting for presentation or arrangements may be made to present commendations signed by the City Council outside of a City Council meeting. Athletic/ Academic Accomplishments: Recognition of athletic/academic accomplishments may be given when an individual or team reaches a significant level of competition on a regional, state or national level. Recognition should occur when the individual or team has completed the highest level of competition. Honorees shall be invited to attend a City Council meeting for presentation of a certificate of recognition signed by all members of the City Council. Significant Achievement or Service: Recognition of significant achievement or service shall be prepared at the discretion of the City Manager, Mayor or City Council for significant recognition such as to outgoing commissioners at the completion of their terms; to retiring City Council Members; to retiring City employees; visiting dignitaries and officials of other Countries; and federal or state government officials. If possible, honorees shall be invited to attend a City Council meeting for presentation. Otherwise, arrangements may be made to present the recognition outside of a City Council meeting. Proclamations: Proclamations are an official decree of the City Council and will be presented to organizations, dignitaries, members of the Council, and Boards/Commissions, commemorating a special date or event. Proclamations require City Council approval and are signed by the City Council. Examples of circumstances or events meriting a proclamation include: Dedication of Days, Weeks, and Months:Proclamations shall be prepared when requested,to commemorate special dates or events (such as Red Ribbon Week, Fire Prevention Week, etc.). Honorees shall be invited to attend a City Council meeting for presentation of the proclamation signed by the City Council. 7.a Packet Pg. 74 At t a c h m e n t : G T - P o l i c y r e P r e s e n t a t i o n s o f C e r t i f i c a t e s , C o m m e n d a t i o n s , P r o c l a m a t i o n s ( 1 9 7 9 : R e c o g n i t i o n A w a r d s ) Arrangements may be made to mail the proclamation to the requesting organization, or presented outside of a City Council meeting. Yearly City Commemorative Events: Proclamations shall be prepared when requested for commemorative events occurring in the City on an annual basis. Honorees shall be invited to attend a City Council meeting for presentation of the proclamation signed by the City Council. Regional Events: Proclamations shall be prepared when requested for events of significance to the City of Grand Terrace, County of San Bernardino, State of California, or the United States of America. Honorees shall be invited to attend a City Council meeting for presentation of the proclamation signed by the City Council. Arrangements may be made to mail the proclamation to the requesting organization. 7.a Packet Pg. 75 At t a c h m e n t : G T - P o l i c y r e P r e s e n t a t i o n s o f C e r t i f i c a t e s , C o m m e n d a t i o n s , P r o c l a m a t i o n s ( 1 9 7 9 : R e c o g n i t i o n A w a r d s ) AGENDA REPORT MEETING DATE: August 9, 2016 Council Item TITLE: Alarm Permits and False Alarm Fees PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Receive and File. 2030 VISION STATEMENT This staff report supports our 2030 Vision Goal number one to ensure our fiscal viability by identifying additional revenue sources and to ensure appropriate cost recovery for services. BACKGROUND: The City of Grand Terrace’s Municipal Code (8.20) requires installation and/or operation of an alarm within the City of Grand Terrace to have a valid alarm user's permit. Alarms that are installed and operating without a permit are deemed an infraction subject to a one hundred ($100.00) dollar fine. (GTMC Section 1.16-Attachment I) in addition, If more than three false alarms occur at the same address within a 12 month period, the property owner of the business or resident is subject to a $55.00 fine, per Chapter 4.24.010 of the City’s Municipal Code. (Attachment II). DISCUSSION: The San Bernardino Sheriff’s Department responds to false alarms on behalf of the City of Grand Terrace and provided the City of Grand Terrace with a list of addresses with 3 or more false alarm calls from January - December 2015 (Attachment III). The list contained over 30 names with three or more false alarm calls during that period, with the highest number of false alarm calls at one address reaching 15 within the 12 month period. In an attempt to implement the False Alarm Fine, the City Manager requested the Alarm Permit data base and discovered that we do not have one. Therefore we do not have information on the number of alarms permitted in the City of Grand Terrace. Some cities actually charge for alarm permits and require an annual alarm permit registration fee (Attachment IV). However, the City’s Municipal Code only requires that an alarm is registered (permitted). Therefore, effective September 1, 2016, when the Sheriff’s Department responds to a false alarm call to a residence or business address and the alarm is not permitted, that address will receive an Administrative Citation (Code 1.05.030 with a $100.00 fine if the alarm is not permitted within 10 days of the notice Attachment V). The City will also start 8 Packet Pg. 76 its False Alarm data base effective September 1, 2016 and if more than three false alarms occur within a 12 month period, a fine will be issued for excessive false alarms. The City will make every attempt to bring alarm holders into compliance. Our goal is to eliminate false alarm, as they consume to much of our valuable public safety resources. The City will also review existing business license for alarm companies and insure that every alarm company installing alarms, also registers them with a city permit. Staff will also post the Alarm Permit Application (Attachment VI) on the website, and send out a copy of the permit with any notice of violation. FISCAL IMPACT: Some staff time will be required to process alarm permits but the revenue received from false alarms and administrative citations in the first year, should offset staff costs. If the Council wanted to fully recover staff costs and generate revenue to support law enforcement services, the Council could direct staff to return with an Ordinance requiring an annual permit fee for all active alarms in the City of Grand Terrace. ATTACHMENTS:  Attachment I - GTMC Section 1.16 (PDF)  Attachment II - GTMC Sections 4.24 & 8.20 (PDF)  Attachment III - SBCSD - Alarm Repeat Offenders (PDF)  Attachment IV - Alarm permit fees in california (PDF)  Attachment V - Administrative Citation..pdf (PDF)  Attachment VI - Alarm System Permit Application.pdf (PDF) APPROVALS: G. Harold Harold Duffey Completed 08/02/2016 2:58 PM City Attorney Completed 08/04/2016 11:10 AM Finance Completed 08/04/2016 11:53 AM City Manager Completed 08/04/2016 1:07 PM City Council Pending 08/09/2016 6:00 PM 8 Packet Pg. 77 ATTACHMENT I 1.16.010 -General penalties. The city council of the city of Grand Terrace intends to secure compliance with the provisions of this code. To the extent that such compliance may be achieved by less drastic methods of enforcement the following alternate, separate and distinct methods may be utilized. Each method set forth herein is intended to be mutually exclusive and does not prevent concurrent or consecutive methods being used to achieve compliance against continuing violations. Each and every day any such violations exist constitutes a separate offense. Notwithstanding any other provision of this code, each violation of the provisions of this code may be enforced alternatively as follows: A.Infraction. Any person violating any of the provisions or failing to comply with any of the mandatory requirements of this Code may be prosecuted for an infraction. Written citations for infractions may be issued by police officers or non-safety employees designated by Grand Terrace Municipal Code Section 1.06.020. Any person convicted of an infraction under the provisions of this Code shall be punishable either by fines as is specified in the currently adopted Uniform Infraction Bail Schedule used by the San Bernardino Consolidated Municipal/Superior Courts, or where no fine is specified therein by: 1.A fine not exceeding one hundred dollars for a first violation; 2.A fine not exceeding two hundred dollars for a second violation of the same ordinance within one year; 3.A fine not exceeding five hundred dollars for each additional violation of the same ordinance within one year. B.Misdemeanor. Any person violating any of the provisions or failing to comply with any of the mandatory requirements of this code may be prosecuted for a misdemeanor. Written citations for misdemeanors may be issued by police officers or by non-safety employees designated by Grand Terrace Municipal Code Section 1.06.020 or by applicable California Statute. Any person convicted of a misdemeanor under the provisions of this code shall be punished by a fine not exceeding one thousand dollars or imprisonment for a term not exceeding six months, or by both such fine and imprisonment. C.Civil action. The city attorney, by and at the request of the city council, may institute an action in any court of competent jurisdiction to restrain, enjoin or abate the condition(s) found to be in violation of the provisions of this code, as provided by law. D.Administrative citation. Upon a finding by the city official vested with the authority to enforce the various provisions of this code that a violation exists, he or she may issue an administrative citation under the provisions of Chapter 1.05. Ord. 194 § 1, 2000: Ord. 121 § 1(part), 1990) 8.a Packet Pg. 78 At t a c h m e n t : A t t a c h m e n t I - G T M C S e c t i o n 1 . 1 6 ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) This page left intentionally blank. 8.b Packet Pg. 79 At t a c h m e n t : A t t a c h m e n t I I - G T M C S e c t i o n s 4 . 2 4 & 8 . 2 0 ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) 8.b Packet Pg. 80 At t a c h m e n t : A t t a c h m e n t I I - G T M C S e c t i o n s 4 . 2 4 & 8 . 2 0 ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) 8.b Packet Pg. 81 At t a c h m e n t : A t t a c h m e n t I I - G T M C S e c t i o n s 4 . 2 4 & 8 . 2 0 ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) 8.b Packet Pg. 82 At t a c h m e n t : A t t a c h m e n t I I - G T M C S e c t i o n s 4 . 2 4 & 8 . 2 0 ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) 8. c Pa c k e t P g . 8 3 Attachment: Attachment III - SBCSD - Alarm Repeat Offenders (1975 : Alarm Permits & False Alarm Fees) 8. c Pa c k e t P g . 8 4 Attachment: Attachment III - SBCSD - Alarm Repeat Offenders (1975 : Alarm Permits & False Alarm Fees) 8. c Pa c k e t P g . 8 5 Attachment: Attachment III - SBCSD - Alarm Repeat Offenders (1975 : Alarm Permits & False Alarm Fees) 8. c Pa c k e t P g . 8 6 Attachment: Attachment III - SBCSD - Alarm Repeat Offenders (1975 : Alarm Permits & False Alarm Fees) 8. c Pa c k e t P g . 8 7 Attachment: Attachment III - SBCSD - Alarm Repeat Offenders (1975 : Alarm Permits & False Alarm Fees) 8. c Pa c k e t P g . 8 8 Attachment: Attachment III - SBCSD - Alarm Repeat Offenders (1975 : Alarm Permits & False Alarm Fees) ATTACHMENT IV ALARM PERMIT FEES & FALSE ALARM FINES CALIFORNIA More and more cities have introduced bylaws, ordinances or policies designed to recover the costs of responding to false dispatches. The following bylaw information is as current and as accurate as possible. If you have more information on any of these bylaws below, see a mistake or know of bylaws not listed below, please e-mail Anaheim: Alarm permit required, with no cost to applicant. 3 false alarms are allowed and there is a $50.00 fine from the 4th alarm on. For information call (714) 765-1825. Arcadia: No permit is required but an emergency notification card needs to be filed with the Business License Officer in City Hall. 3 false alarms are allowed in any consecutive 365 day period. The 4th and 5th false alarms are fined $50.00 each, thereafter the false alarm fine is $100.00. All false alarms which specifically signal a robbery are $200. Commencing with the 2nd false alarm. There is also a $35.00 reinstatement fee due to excessive false alarms.For information call (626) 574-5430. Atherton: The Atherton police department has the ability to monitor alarm systems from the police station. Regardless of who is monitoring the alarm system, no permit is required.One false alarm is allowed per year (Jan-Dec) and the fine is $50.00 thereafter.For more information call (408) 688-6500 Baldwin Park: No permit required. 3 false alarms are allowed per year thereafter the fine is $25.00.For information call (626) 813-5235.Baldwin Park:No permit required. 3 false alarms are allowed per year thereafter the fine is $25.00.For information call (626) 813-5235. Berkeley: Permit is not required. The first false alarm in any 90-day period is free of charge. The second false alarm is $50.00. The third false alarm is $75.00. Thereafter the false alarms are $100.00 each. If the false alarm bill is not paid within 30 days, the location is placed on a No-response List. Likewise if a location generates four or more false alarms in any 90-day period and those alarm fees are not paid, the location is added to the No- Response List. For more information call (510) 644-6696 or (510) 644-6740. Beverly Hills: UPDATED New Security Alarm Ordinance amends the Beverly Hills Municipal Code effective Friday, February 3, 2006 8.d Packet Pg. 89 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV 1) Over the past five years, the cost of responding to false alarm incidents at residential and commercial properties in the City of Beverly Hills has been increasingly greater than annual recovery through security alarm permit fees. 2) To mitigate the issue, staff recommended modifications to the existing security alarm ordinance as follows: i) Removes the annual security alarm permit requirement; ii) Includes a call verification response (CVR) provision; iii) Introduces a flat fee for each false alarm incident after the first each calendar year; and, iv) Incorporates an administrative review provision for disputes regarding false alarm charges. 3) The Administrative Service Department will bill for false alarms via the Police Department's records tracking incident activity. 4) On Tues, January 9, 2006, the Beverly Hills City Council also adopted the false alarm flat fee of $110.00 per false alarm incident after the first one each calendar year that occurs at a residential or commercial property with the City limits. This fee is also effective Friday, February 3, 2006. OLD (This information is specifically and exclusively for those residing WITHIN THE CITY LIMITS of Beverly Hills.If the responding police agency to your premises is not Beverly Hills police then, the following information will not apply to you. ** Permits are required and if there is no permit number on file then the alarm company may be fined. There is a $72.00 charge for the Permit. 2 false alarms per fiscal year is the limit. The 3rd false alarm fine is $42.40, the 4th false alarm response is $73.00 and thereafter the fine is $109/00.)For Information and Application call (310) 285 2427. Burbank: Permit required. There is a $25.00 fee which is good from January to December. 2 false alarms per year are allowed and from then on there is $75.00 false alarm fine. If no permit is on file, after a few false alarm responses the police will no longer respond to the location. For information call (818) 238-3226. Calabasas: No permit is required. Two false alarms per calendar year. The third false alarm has a fine of $50.00 and thereafter the fine is $75.00. For information call City Hall at 818 878- 4225 and ask for "the code compliance section Chino: The City of Chino does not require a permit. Three false alarms are allowed within a fiscal year. The 4th false alarm has a fine of $35.00, the 5th is $70.00, and thereafter the fine is $140.00. For information call (909) 591-9818. 8.d Packet Pg. 90 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV Chino Hills: No permit needed. Two false alarms are allowed within a fiscal year. The 3rd false alarm has a fine of $25.00, 4th is $50.00, 5th is $75.00, subsequent false alarms are $100.00.For more information call (909) 364-2658) Corona: Permit is required in the City of Corona with a one-time fee of $25.00. The first two false alarms are not fined within a calendar year (Jan 1 to Dec31). The 3rd is $70.00, 4th is $210.00. Thereafter the fine is $280.00 AND if the false alarms persist the permit will be revoked. The re-issuance of the permit is $200.00. For more information call (909) 736- 2397. Costa Mesa: No permit is needed. 2 false alarms per year are allowed then;the fine is $130.00 per false alarm. The year is defined by the date of the first false alarm. For information call (714) 754-5255 or 754-5071. Cypress: Permit is required, no fee for a Residential system. $25.00 for a Commercial system with a yearly renewal fee of $25.00. 4 false alarms are allowed per Calendar year. The 5th false alarm is $30.00, the 6th is $50.00, and thereafter the fine is $100.00. If the subscriber does not have a permit on file then the 1st false alarm is $30.00, 2nd is $50.00 and thereafter $100.00. For information call (714) 229-6645. Culver City: Permit required, $28.00 fee. Permit renewal fee is $20.00. Four false alarms per year are permitted;thereafter the fine is $46.00. For information call (310) 253-6256. City of Diamond Bar: No alarm permit is needed. Two false alarms in a twelve month period are each given warning letters. Thereafter all false alarms are each fined the amount of $125.00.For more information call (909) 860-2489 Downey: Permit is required. Residential fee $27.50. Non-Residential fee $37.00. Reinstate suspended residential $30.00. Reinstate suspended non-residential $170.00. Reinstate revoked permit $115.00 + application fee. There are no false alarm fines but, after the 3rd false alarm the permit may be suspended or revoked. For information call (562) 904-7246. Escondido: No permit needed for the alarm system but emergency information has to be provided to the police department. Two false alarms in any 365-day period -no service charge. The third false alarm within a 365-day period is fined $25.00. The forth false alarm in same period is $50.00, the fifth is $100.00. Thereafter the fine is $150.00. For information call (760) 839-4956. 8.d Packet Pg. 91 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV El Monte: No permit is required and at present no fines are imposed on false alarms. For information call (626) 580-2110. El Segundo: Permit is required but there is no fee. 3 false alarms are allowed per fiscal year. Thereafter the false alarm fine is $100.00. For information call (310) 322-9114 EXT 346. City of Fontana: No permit is required but the city does have a form required for emergency contacts. At this time, the city is only billing commercial facilities for false alarm calls. The business is only billed after two false alarm calls in a one month period, and there is a $35.00 dollar charge for each call to a business after two.For more information call (909) 356- 7159 Fremont: An alarm permit has been required since March 16th, 1998. The fee for a new permit is 40.00 and is valid for two years. The renewal fee is $20.00 for another two years. Two false alarms are allowed within a 12-month period. The third false alarm is $60.00. The fourth false alarm is $120.00. The fifth false alarm is $300.00. Thereafter the permit may be suspended on the sixth false alarm and a fine of $120.00 will be imposed. For more information call (510) 790-6755 Fullerton: Permit required. A Commercial Alarm Permit is $50.00 and a Residential Permit costs $25.00. Both have a yearly renewal fee of $25.00. Delinquent Fee (Renewal -60 days) is $40.00. No false alarms allowed if no permit is on file. Senior Citizens (65 and older) no charge. 2 false alarms are allowed per year on both commercial and residential systems. The 3rd, 4th,and 5th false alarms are $50.00 each. The 6th through 10th false alarm are $100.00 each, thereafter the fine is $200.00. For information call (714) 738- 3103. Garden Grove: A permit is required. A permit for a commercial alarm system is $25.00 per calendar year. A residential alarm permit is $30.00 and is valid for 3 calendar years. Each false alarm over three during any 12-month period is fined $25.00. Each false alarm over six during any 12-month period is fined $100.00. Each deliberate activation of a false alarm indicating armed robbery is fined $100.00. For information call (714) 741-5875. Gardena: Permit is required. The permit fee is $25.00. 3 false alarms are allowed per year. The 4th and 5th false alarms are $75.00, the 6th is $100, the 7th is $125.00, the 8th is $150.00, the 9th is $175 and thereafter all false alarms are $200.00. For information call (310) 217-9526 Ext. 324. 8.d Packet Pg. 92 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV Glendale: Permit required. There is a $48.00 fee. 2 false alarms are allowed per fiscal year (July 1st -June 30th). The 3rd and 4th false alarm are $50.00 each, from then on the fine is $100.00. If there is no permit on file then the false alarm is $75.00 each time. For information call (818) 548-4044. Hawthorne: Permit is required. The Residential fee is $50.00 and the Commercial fee is $75.00. 2 false alarms are allowed per fiscal year. The 3rd false alarm is fined $50.00, the 4th is $100.00 and thereafter the fine is $250.00. For information call City Hall’s Business License Division at (310) 970-7203. Hermosa Beach: Permit is required the fee is $33.00. 3 false alarms are allowed per calendar year. Thereafter the fine is $100.00. For information call (310) 318-0317. Huntington Beach: Permit required, $30.00 fee. Two false alarms are allowed in a 12-month period. False burglary alarm fines range from $100.00 to $500.00. False holdup alarms for a commercial system are $100.00. For more information call (714) 960-8805 Huntington Park: Permit is required, $5.00 fee with an annual renewal fee of $5.00. 1 false alarm per month is allowed and a $25.00 fine is imposed on each false alarm for the rest of the month. For information call (213) 584-6232. Inglewood: Permit is required, $50.00 for the initial permit fee and $15.00 for yearly renewal. Commercial systems are allowed 2 false alarms then the fine may vary from $50.00 to $100.00. Residential alarm systems are not fined for false alarms. For information call (310) 412-5500. Irvine: Permit required no fee. For more information call (949) 724-7147 False Alarm Number 1--0 False Alarm Number 2--0 False Alarm Number 3--0 False Alarm Number 4--$100.00 Commercial / $50.00 Residential False Alarm Number 5--$150.00 Commercial / $75.00 Residential False Alarm Number 6--$200.00 Commercial / $100.00 Residential False Alarm Number 7--Permit Revoked False Alarms While Permit Revocation is on Appeal (Each Additional Alarm)--$300.00 Commercial / $200.00 Residential Alarm Activation at Non-Permit Premises (After notification/warning)--$300.00 Commercial / $200.00 Residential Reinstatement of Revoked/Suspended Permit--$50.00 8.d Packet Pg. 93 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV False Alarm User Awareness Class--$50.00 Intentional Activation in Non-Hazardous Situation--$500.00 La Crescenta: Partially covered by Glendale P.D. The rest of La Crescenta is patrolled by the Sheriff’s Department and for that section no permit is required. 3 false alarms per year are allowed. There is a $50.00 fine thereafter for false alarms. For information call (818) 248-3464 (Sheriff’s) or(818) 548-4044 (Glendale P.D.) Lancaster: No permit required. 3 false alarms are allowed in a 12 month period, thereafter the fine$100.00 each. For information call (805) 948-8466 EXT. 3884. Long Beach: Permit required, $18.00 fee for a 3 year permit for a Residential system. A Commercial system’s permit is $12.00 per year. 2 false alarms within 12 months are allowed. The 3rd false alarm is fined $50.00, the 4th false alarm is fined $100.00,5th is $150.00, and $300.00 thereafter. For information call (562) 570-6799. Los Angeles: Permits are required;they are referred to as a "Temporary Permit" and need to be renewed once a year. The fee is $31.00 and the permit is valid for 1 year. For detailed information and application call (213) 485-2931. With a valid permit number the subscribers allowed 2 false alarms police responses within a year. Afterwards an $80.00 fine for each excessive alarm. If the subscriber does not have a current permit number, then he/she is allowed one false alarm and from then on it will be an $80.00 fine. If the alarm is caused by an actual break in or by a confirmed power failure then the subscriber is not charged for police response. Lynn Ranch: No permits and no false alarm fines. For Information call (805) 494-8239. Malibu: This ordinance requires anyone who owns or uses an alarm system to obtain a permit for that system from the City. Alarm systems which are not designed to evoke a police or fire response and are not intended to be audible outside of the premises, are exempt. There is an initial permit fee of $49.10. Thereafter, each permit must be renewed annually and an annual fee of $29.20 will be required. Under this system, a service charge will be imposed in instances of alarm systems that emit more than two false alarms during any consecutive 12-month period. The third false alarm in any consecutive 12-month period will be assessed at $216.40. Each false alarm thereafter will be assessed at $72.50. Repeated false alarms may result in revocation of the Alarm Permit.For application and info 23815 Stuart Ranch Road – Malibu, CA 90265-4861. Phone (310) 456-2489 Fax (310) 456-0339. 8.d Packet Pg. 94 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV Manhattan Beach: Permit required. $38.00 for a 2 year Permit and $20.00 renewal fee. Two false burglar alarms within a 3 consecutive month period are free. Thereafter within a 2 consecutive month period, the fine is $150.00. One false robbery alarm is allowed with a 3 consecutive month. Thereafter the false robbery alarm is $180.00, if within a 3 consecutive month period. For Information call (310) 545-5621 ext. 125. Menlo Park: Permit required. $35.00 per year. Standard false alarm response $95.00 each High risk false alarm response $174.00 each. 30 days late charge,additional 10% surcharge 60 days late charge,additional 10% surcharge For more information call (650) 858-3300 or http://www.menlopark.org/departments/fin/masterfeesched.pdf Mission Viejo: Orange County Sheriffs. No Permit is required. 2 false alarms within a calendar year. The false alarm fine is $56.00 thereafter. For information call (949) 425-1800. Monrovia: No permit is required. 3 false alarms within 12 months are allowed;thereafter each false alarm is fined $50.00. For information call (626) 256-8082. Montebello: Permit is required. The fee is $54.00 with an annual renewal fee of $13.00. Reinstatement fee of $13.00. Burglary Alarm Activation within 365 day period: 1st and 2nd False Alarm $ 0.00 3rd False Alarm $71.00 4th False Alarm $108.00 5th False Alarm $142.00 6th False Alarm $179.00 7thFalse Alarm-Non-emergency response and possible revocation and $179.00 Robbery Alarm Activation's within 365 day period: 1st False Alarm $ 0.00 2nd False Alarm $71.00 3rd False Alarm $142.00 4th and Subsequent False Alarms $213.00 (plus possible revocation) For more information call (323) 887-1497. 8.d Packet Pg. 95 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV Montrose: Montrose is patrolled by the L.A. County Sheriffs Crescenta substation and the Glendale Police Department. To determine what jurisdiction a client may fall under either, call Glendale P.D. or La Crescenta Sheriffs. No Permit required for the section of Montrose covered by the Sheriffs, 2 false alarms per year are allowed. For more information in the Glendale P.D. area call (818) 540-4044 or for La Crescenta Sheriff's Substation call (818) 248-3464 EXT. 334. Note: If your Water & Power is provided by City of Glendale then you are probably covered by Glendale P.D. Otherwise it will be Los Angeles County Sheriffs. City of Moreno Valley: To help reduce the amount of false alarms, Moreno Valley’s City Council enacted a False Alarm Ordinance (Ordinance 530), which allows the City to assess fees for costs incurred when responding to a false alarm. Fees assessed for false alarms: Police response to a false alarm: $25 Fire response to a false alarm: $100 Fire response to a commercial false alarm: $200 One of the easiest ways to avoid these fees is to make sure your alarm system is working properly. For more information on the False Alarm Ordinance and available appeal options,contact: Police Department at 909-955-2444 or the Fire Department at 909-413-3370. Moorpark: No permit required. 2 false alarms are allowed during any 12 month period. The 3rd false alarm is fined $50.00, the 4th is $100.00, 5th is $150.00, 6th is $250.00, 7th is $350.00, 8th is $450.00 and the 9th $500.00. For information call (805) 517-6200. Newbury Park: The incorporated section of Newbury Park has the same permit and false alarm policies as Thousand Oaks. The unincorporated area does not require permits nor are there any fines. For information call (805) 494-8239. Newport Beach: Permit is required. There is a "telephonic alarm system operated by the Newport Beach Police Department as a service provided to benefit the citizens of Newport Beach. The Police Department is not required to provide this service and citizens have other options to obtain the same service through private business". Regardless of who is providing the monitoring, a permit is required. The permit is $50.00. The annual renewal fee for a commercial alarm permit is $25.00. The tri-annual renewal fee for a residential alarm permit is $30.00. 8.d Packet Pg. 96 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV The penalties for excessive false alarms are as follows: $50.00 for a 3rd Police false alarm. $100 for 4th Police false alarm. $125 thereafter for Police false alarms. If the Monitoring is being done by the city then there is an $18.00 monthly charge billed once a year. For information call (949) 644-3723. The ordinance also gives a breakdown of false fire alarms: $75.00 for a 3rd fire false alarm. $150.00 for a 4th fire false alarm. $200.00 thereafter on fire false alarms. Ojai: No permit required and no fines for false alarms. For information call (805) 646-1414 Ontario: Permit is required with a one-time processing fee of $25.00 for a residential alarm system and $50.00 for a commercial system. 2 false alarms are allowed from any premises, although there will be a warning letter sent to the alarm system owner for each false alarm. The 3rd false alarm is fined $75.00, the 4th by $100.00. Subsequent false alarms within the 365 day period are $125.00 each. For information call (909) 930- 3353 Orange: Permit is required. A one-time residential fee of $25.00 and a $50.00 for a non- residential permit. The first 2 false alarms, within a 365 day period, are issue warning letters. The 3rd false alarm is $75.00, 4th false alarm is $100.00 and $125.00 thereafter. For information call (714) 744-7325 Oxnard: Permit is required and the fee is $25.00. Senior Citizens (60 or more years) will not be charged a fee. 2 false alarms are allowed during any successive 12 month period as measured from the permit date. The 3rd false alarm is $75.00, the 4th is $100.00 and thereafter the fine is $150.00. For information call (805) 385-7672. Palm Springs: Permit is required. The fee is $25.00 and the annual renewal fee in $10.00. If the permit is revoked and subsequently reissued then, the fee is $200.00. 2 false burglar alarms are allowed, the 3rd is $50.00,4th is $75.00, 5th is $100.00. 6 or more false burglar alarms have a $150.00 fine each. 2 false robbery alarms are allowed. The 3rd false is fined $150.00 and thereafter the fine is $200.00. For more information call (760) 323- 8165. 8.d Packet Pg. 97 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV Palmdale: Permits technically needed, but may not be enforced. 3 false alarms per year are allowed;from then on each fine is subject to a minimum of $100.00. For information call (661) 267-4322. Pasadena: Permit is required. There is a $95.00 fee and the permit is valid for 4 years. 3 false alarms per calendar year are allowed then an $89.00 fine applies. If no permit number is on file then the subscriber is billed for a permit number along with an extra $61.00 fee for not having a valid permit. For additional details call (626) 744-4166 or 744-4293 Note that the permit fee is prorated a 100% in January and 16.67% in December. Pomona: Permit is required and is $20.00, with a $10.00 renewal fee. Two false alarms are allowed in any 365 day period.Third False Alarm is fined $55.00. Fourth is $55.00 plus a $110 penalty. Fifth is $55.00 plus a $165.00 penalty. Sixth is $55.00 plus a $220.00 penalty. Seventh is $55.00 plus a $275.00 penalty and revocation of the alarm permit. For information call (909) 620-3639. Port Hueneme: No permit is required nor are there any fines for false alarms. For information call (805) 986-6530 Rancho Cucamonga: No permit needed in the City of Cucamonga. The first two alarms within the year are not fined. Thereafter the fine is $25.00 for the 3rd, $50.00 for 4th, $75.00 for the 5th and $100.00 for subsequent false alarms. For more information call (909) 477-2720. Redding: With hopes to alleviate the false alarm problem within our community, the City adopted Municipal Code Chapter 9.38 in January of 2000, which governs all Burglary & Robbery Alarm Systems within the city limits. An alarm system permit must be obtained (and maintained) for every alarm system within the city (regardless of monitoring status). There is no fee to obtain this permit. Any alarm system user determined to be operating an alarm system without proper registration shall be subject to penalty fees of $50-$250 per incident. Any alarm company determined to have installed and/or monitored an alarm system without proper registration shall be subject to penalty fees of $100-$250 dollars per incident. Any alarm system which accumulates four or more false alarms within a consecutive 365-day period shall be subject to penalty fees ranging from $65-$260 for every incident. 8.d Packet Pg. 98 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV The phrase “false alarm” applies to any alarm where there is no justification for an emergency response, meaning there is no felony (or felony-in-commission) present. For information call (916) 225-4290. Redondo Beach: Permit is required the annual fee is $20.00.2 false alarms are allowed from January through December. The third through fifth false alarm is fined $50.00. The sixth through eight are $100.00 and thereafter the fine is$150.00. If the permit is revoked the there is a $100.00 reinstatement fee. For information call (310) 318-0612. Riverside: Permit is required and fines are imposed. The one-time permit fee is $25.00. The first 3 false burglary type alarms are not fined. Two false robbery alarms are allowed. Thereafter the fines can range from $65.00 to $250.00. For information call (909) 782- 5700 or (909) 782-5600. San Bernardino Police Department: Permit is required. The Residential fee is $25.00 and the Commercial fee is $50.00.3 false alarms per year are allowed. The fines for intrusion alarms are as follows: 4th false alarm $50.00 5th false alarm $50.00 6th and subsequent false alarms $100.00 The fines for robbery or panic alarms are as follows: 4th false alarm $100.00 5th false alarm $100.00 6th false and subsequent false alarm $200.00 For citizens with income below $15,000 for a one-person household and$20,000 for a two-person household who apply for a residential alarm permit the fee will be $10.00. The fines for intrusion alarms are as follows: 4th false alarm $10.00 5th false alarm $10.00 6th and subsequent false alarm $20.00 Robbery or panic alarms that prove to be false are fined as follows: 4th false alarm $20.00 5th false alarm $20.00 6th and subsequent false alarm $40.00 If the permit is revoked then the police department will not respond.For information call (909) 384-5715. 8.d Packet Pg. 99 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV San Diego Police Department: Updated July 2012 For the City of San Diego, a permit is required.Residential permit fee is now $100.25 and the Commercial fee is $173.25.The permits are valid for 2 years. The false alarms allowed are as follows: 1 / 30 days 2 / 90 days 3 / 180 days 4 / year Exceeding this schedule will result in the revocation of the alarm permit. The revocation will require a reinstatement fee and submission of evidence of false alarm correction. Operation of an alarm system while the permit is in revocation can result in a misdemeanor citation. The fines for reinstatement of the alarm permit are as followed: 1st revocation = $110.00 / 2nd revocation = $220.00 / 3rd revocation = $440.00/ 4th revocation and anything thereafter is $2,200.00. Be advised that the revocation counter is reset back to 0 at the time of renewal, every two years.For information call (619) 531-2250 San Fernando: Permit required, $20.00 fee. 3 false residential alarms are allowed then the fine will vary depending on the type of alarm reported by the alarm dispatcher. In general the false burglary alarms are fined $25.00 and false Panic and Hold Ups are fined $100.00. For information call (818) 898-1200. San Gabriel: Permit is required to be filed but there is no fee involved. The application is filed with the Director of Finance on forms provided by the City. The 1st through the 4th false alarm within the 1st 12 months of installation are free of charge. For the 5th and subsequent false alarms within the 1st 12 months of installation, has a $75.00 false alarm fine. Thereafter any false alarms in excess of 4 within a 12 month period are each fined $75.00. For information call City Hall’s Department of Finances at (626) 308-2800. San Jose: No permit is required. Two false alarms are allowed within a 60-day period.The third false alarm is $50.00. The fourth is $100 and thereafter the fine is $250.00.For more information call (408) 277-4022 8.d Packet Pg. 100 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV San Marino: No permit required. 2 false alarms per calendar year. A warning letter is issued on the 2nd false alarm. The 3rd false alarm has a $25.00 fine, 4th is $50.00 and $100.00 thereafter. For information call (626) 300-0706 Santa Ana: Permit is required. The fee is $26.00 for a commercial system;Residential systems are exempt from the fee. For new systems there is no charge for the first 3 false alarms during the first 6 months of installation of the new system. Existing systems having more false alarms than allowed shall be subject to fines of $85.00 per false burglary alarm activation and $140.00 per false robbery alarm activation. Number of False Alarms / Time Period More than 1 / 30 days More than 2 / 90 days More than 3 / 180 days More than 4 / 365 days Six penalty assessments within 1 year period, or failure to pay penalty assessments, with written notice shall be subject to discontinuance of police response. For information call (714) 245-8716. Santa Clarita Valley: No permit required. Two false alarms permitted and thereafter the fine is $107.00. For information call (661 255-4920 Santa Barbara: Permit required but no fee. The 1st 3 false alarms are not fined but a warning letter is issued. Thereafter the false alarm fine is $50.00 within a 365 day period. For information call (805) 897-2498 Santa Monica: Permits not required. Two false alarms allowed. The third false alarm is $103.95. Thereafter the false alarm fine is $135.13. For information call (310) 458-8779. Sonoma: No permit needed, No false alarms fines. Excessive false alarms are dealt with mediation and counseling of the alarm owner. For information call (707) 996-3602. South Pasadena: No permit is required. 3 false alarms are allowed in any twelve-month period. The 4th false alarm is $26.00, 5th is $80.00, and $160.00 thereafter. For information call (626) 799-1121. Simi Valley: After the 5th false alarm letter of "disconnect" sent to owner $123 fee charged for each false alarm after being disconnected until problem rectified $45 "reconnect" fee. Disconnected a 2nd time within 3 years -automatically charged $123 fee for each alarm for the entire year. For information call (805) 583-6950. 8.d Packet Pg. 101 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV Thousand Oaks: No permit needed. 2 false alarms per year. The 3rd false alarm is fined $55.00, 4th is fined $110.00 and $150.00 thereafter. For information call (805) 494-8239. Torrance: Permit is required and the fee is $57.00. Applicants 65 years of age or older and physically disabled individuals are exempt from the fee. 3 false burglary alarms are allowed in any 12 month period. No false robbery alarms are allowed. The fine for subsequent false alarms is $125.00 for Burglary and $150.00 for Robbery. For information call (310) 618-5624. Tustin: Permit is required. A Commercial alarm system permit is $25.00 (annually).A Residential permit is $10.00 (one-time fee).1 false alarm is allowed per month. The fee for each additional false alarm call is $25.00 per alarm. For information call (714) 573- 3303 Upland: Permit required, $10.00 Residential and $25.00 Commercial fee. If no permit there might be a $25.00 fine. The first 3 false alarms within a 365 day period are free.The 4th false alarm has a fine of $40.00, the 5th is $65.00 and thereafter the fine is $90.00. For information call (909) 946-7624 ext.3206. Vacaville Police Department: No permit required. All false alarms are fined. If a police officer responds to a false alarm, the business or homeowner is charged $30.00. The 2nd false alarm in a 30 day period will result in a $45.00 charge, and the 3rd, $60.00. The police do not charge for alarm malfunctions, or alarm activations that were not the fault of the business or home owner. For information call (707) 449-5256 Ventura: Permit is required. The fee is $14.00. 3 false alarms are allowed during any successive 12 month period as measured from the permit date. The false alarm fine, from then on, is $50.00. Any senior citizen,who is 60 or more years old, shall only be charged a service charge of $5.00 after the 3rd false alarm. For information call (805) 339-4459 Vernon: Permit is required. The initial fee is $50.00 and $25.00 annually thereafter. 3 false alarms are allowed within the fiscal year (July 1 through June 30). The 4th through the 8th false alarm is fined $40.00. Permit revocation proceedings will commence in the event that permit sustains 8 false alarms within one fiscal year.Operation of an alarm system without a permit is a misdemeanor. For information call (323) 583-8811 EXT 270 8.d Packet Pg. 102 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT IV West Covina: No permit is required. Each alarm system is allowed 3 false alarms in a 365-day period. A service fee of $50.00 will be assessed for the 4th, through the 6th false alarm. The 7th false alarm is $75.00 and Police response will automatically be suspended within the same 365 day period. For information call (626) 814-8580. Whittier: Permit is required. The one-time fee is $50.00. 3 false alarms per year are allowed. The 4th and 5th false alarms are fined $75.00 each. The 6th is $100.00, 7th is $125.00,8th is $150.00, 9th is $175.00 and$200.00 thereafter. The amount of the fine may keep increasing if the false alarms do not stop. For information call (562) 945-8204. West Hollywood: Alarm permit required, $30.00 for a business alarm permit and $20.00 for residential. First and second false alarms are free. The third and fourth are $50.00, thereafter the fine is $75.00. For information call (323) 848-6451. 8.d Packet Pg. 103 At t a c h m e n t : A t t a c h m e n t I V - A l a r m p e r m i t f e e s i n c a l i f o r n i a ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) This page left intentionally blank. ATTACHMENT V 8.e Packet Pg. 104 At t a c h m e n t : A t t a c h m e n t V - A d m i n i s t r a t i v e C i t a t i o n . . p d f ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) ATTACHMENT VI 8.f Packet Pg. 105 At t a c h m e n t : A t t a c h m e n t V I - A l a r m S y s t e m P e r m i t A p p l i c a t i o n . p d f ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) 8.f Packet Pg. 106 At t a c h m e n t : A t t a c h m e n t V I - A l a r m S y s t e m P e r m i t A p p l i c a t i o n . p d f ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s ) 8.f Packet Pg. 107 At t a c h m e n t : A t t a c h m e n t V I - A l a r m S y s t e m P e r m i t A p p l i c a t i o n . p d f ( 1 9 7 5 : A l a r m P e r m i t s & F a l s e A l a r m F e e s )