12/13/2016CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● DECEMBER 13, 2016
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you
require special assistance to participate in this meeting, please call the City Clerk’s office at
(909) 824-6621 at least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a Request to
Speak Form available at the entrance and present it to the City Clerk. Speakers will be called
upon by the Mayor at the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will
be made available for public inspection in the City Clerk’s office at City Hall located at 22795
Barton Road during normal business hours. In addition, such documents will be posted on the
City’s website at www.grandterrace-ca.gov <http://www.grandterrace-ca.gov>
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
ROLL CALL
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Sylvia Robles
Council Member Jackie Mitchell
Council Member Doug Wilson
Council Member Bill Hussey
Council Member Elect Brian Reinarz
A. ELECTION RESULTS
1. Declaration of Results for the November 8, 2016 Municipal Election
RECOMMENDATION:
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL
ELECTION HELD ON NOVEMBER 8, 2016, DECLARING THE RESULT AND SUCH
OTHER MATTERS AS PROVIDED BY LAW.
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council December 13, 2016
City of Grand Terrace Page 2
B. SPECIAL PRESENTATIONS
PRESENTATION OF MERITORIOUS SERVICE AWARDS TO COUNCIL MEMBER
JACKIE MITCHELL
OUTGOING REMARKS BY COUNCIL MEMBER MITCHELL
C. INSTALLATION OF OFFICERS AND OATHS OF OFFICE
PRESENTATION OF THE OATHS OF OFFICE TO ELECTED OFFICIALS
INCOMING REMARKS BY COUNCIL MEMBERS ROBLES, HUSSEY, AND REINARZ
RECESS THE CITY COUNCIL MEETING
RECONVENE THE CITY COUNCIL MEETING
D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They
will be acted upon by the City Council at one time without discussion. Any Council Member,
Staff Member, or Citizen may request removal of an item from the Consent calendar for
discussion.
2. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
3. Approval of Check Register No. 11302016 in the Amount of $424,615.48
RECOMMENDATION:
Approve Check Register No. 11302016 in the amount $424,615.48, as submitted, which
includes the Check Register Account Index for Fiscal Year 2016-17.
DEPARTMENT: FINANCE
4. Monthly Financial Report for October2016
RECOMMENDATION:
Receive and file the Monthly Financial Report for the period ending October 31, 2016.
DEPARTMENT: FINANCE
5. Monthly Business License Report for October 2016
RECOMMENDATION:
Receive and file the Monthly Business License Report for the period ending October 31,
2016.
DEPARTMENT: FINANCE
Agenda Grand Terrace City Council December 13, 2016
City of Grand Terrace Page 3
E. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
F. CITY COUNCIL COMMUNICATIONS
Council Member Brian Reinarz
Council Member Bill Hussey
Council Member Doug Wilson
Council Member Sylvia Robles
Mayor Darcy McNaboe
G. PUBLIC HEARINGS
To speak on Public Hearing Items, please fill out a Request to Speak Form and give it
to the City Clerk. Each person will be allowed 3 minutes to address the City Council. If
you challenge in court any action taken concerning a Public Hearing item, you may be
limited to raising only those issues you, or someone else, raised at the Public Hearing
described in this notice or in written correspondence delivered to the City at, or prior to,
the Public Hearing.
6. Zoning Code Amendment 15-02 and Specific Plan Amendment 15-01 Regulating
Smoke Shops and Tobacco Stores
RECOMMENDATION:
1. Conduct a public hearing and;
2. Waive further reading and introduce an ORDINANCE ADOPTING ZONE
CHANGE 15-02 AMENDING CHAPTER 18.82 OF THE GRAND TERRACE
MUNICIPAL CODE AND SPECIFIC PLAN AMENDMENT 15-01 FOR THE
PURPOSE OF REGULATING SMOKE SHOPS AND TOBACCO STORES
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
Agenda Grand Terrace City Council December 13, 2016
City of Grand Terrace Page 4
7. Site and Architectural Review (SA) 14-07-A1 and Environmental 14-04-A1: Construction
of a Two-Story Single Family Residence on the South of Vivienda Avenue,
Approximately 160 Feet West of Burns Avenue
RECOMMENDATION:
The Planning Commission’s approval of the Project is Presented as the
Recommendation to Uphold the Planning Commission’s Approval to ADOPT A NOTICE
OF EXEMPTION AND APPROVE SITE AND ARCHITECTURAL REVIEW 14-07-A1
TO CONSTRUCT A SINGLE FAMILY RESIDENCE ON A PARCEL LOCATED
SOUTH OF VIVIENDA AVENUE APPROXIMATELY 160 FEET WEST OF BURNS
AVENUE (APN 0275-282-20)
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
H. UNFINISHED BUSINESS
8. Municipal Code Amendment to Establish an Ordinance for the Impoundment of Vehicles
Used for Illegal Dumping
RECOMMENDATION:
Read by title only, waive further reading and Adopt an ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ADDING CHAPTER
8.116 TO TITLE 8 (HEALTH AND SAFETY) OF THE GRAND TERRACE MUNICIPAL
CODE RELATING TO IMPOUNDMENT OF NUISANCE VEHICLES USED FOR
ILLEGAL DUMPING
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
I. NEW BUSINESS
9. Selection of Mayor Pro Tempore
RECOMMENDATION:
Select a Council Member to serve as Mayor Pro Tempore for a term of two years until
the next regular election.
DEPARTMENT: CITY CLERK
10. Mayor's Appointments to Boards, Commissions, and Committees
RECOMMENDATION:
Mayor to Appoint Representatives to the various Boards, Commissions, and
Committees for Council Approval.
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council December 13, 2016
City of Grand Terrace Page 5
11. Appropriate Additional Funds for Demolition Services at 22273 Barton Road and Amend
Contract with Air Clean Environmental, Inc. for Demolition Services
RECOMMENDATION:
1) Appropriate $47,000.00 From General Fund (10) to Account 10-185-250 to cover
the cost for the Abatement of Asbestos and Lead Paint, including a 10%
contingency;
2) Amend Contract to Increase the Contract Amount to $85,769.25; and
3) Authorize the City Manager to execute the amended Contract.
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
12. Deposition and Development Agreement with Lewis Acquisition Company, LLC for
53.16 acres of City Owned Property.
RECOMMENDATION:
Approve Disposition and Development Agreement with Lewis Acquisition Company,
LLC for 53.16 acres of City Owned Property.
DEPARTMENT: CITY MANAGER
J. CITY MANAGER COMMUNICATIONS
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, January 10, 2017 at
6:00 p.m.
Agenda item requests must be submitted in writing to the City Clerk’s office no later
than 14 calendar days preceding the meeting.
This page left intentionally blank.
AGENDA REPORT
MEETING DATE: December 13, 2016 Council Item
TITLE: Declaration of Results for the November 8, 2016 Municipal
Election
PRESENTED BY: Pat Jacquez-Nares, City Clerk
RECOMMENDATION: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, RECITING
THE FACT OF THE GENERAL MUNICIPAL ELECTION
HELD ON NOVEMBER 8, 2016, DECLARING THE
RESULT AND SUCH OTHER MATTERS AS PROVIDED
BY LAW.
2030 VISION STATEMENT:
This staff report supports all adopted Goals of the City Council’s 2030 Vision and
supports all adopted Core Values.
BACKGROUND:
The City of Grand Terrace consolidated with the San Bernardino County Registrar of
Voters it’s November 8, 2016 Statewide General Municipal Election for the positions of
three (3) Council Members. In accordance with the Elections Code, the San Bernardino
County Registrar of Voters completed the official canvass and issued the certified
results on December 6, 2016.
DISCUSSION:
The Elections Code requires the City Council to adopt a resolution reciting the fact of
the election and declare the results not later than the next, regular, scheduled City
Council meeting following the presentation of the canvass of the returns, or at a Special
Meeting called for this purpose.
Adoption of the attached Resolution will satisfy the requirements to declare the results
and authorize the presentation of the Oath of Office to the elected Council Members.
FISCAL IMPACT:
None
ATTACHMENTS:
Resolution - 2016 Election Certification (PDF)
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APPROVALS:
Pat Jacquez-Nares Completed 12/05/2016 9:09 AM
City Attorney Completed 12/05/2016 2:37 PM
Finance Completed 12/05/2016 3:39 PM
City Manager Completed 12/08/2016 7:31 AM
City Council Pending 12/13/2016 6:00 PM
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RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, RECITING THE FACT OF
THE GENERAL MUNICIPAL ELECTION HELD ON
NOVEMBER 8, 2016, DECLARING THE RESULT AND SUCH
OTHER MATTERS AS PROVIDED BY LAW
WHEREAS, a General Municipal Election was held and conducted in the City of Grand
terrace, California, on Tuesday, November 8, 2016, as required by law; and
WHEREAS, notice of the election was given in time, form and manner as provided by
law; that voting precincts were properly established; that the election officers were appointed and
that in all respects the election was held and conducted and the votes were cast, received and
canvassed and the returns made and declared in time, form and manner as required by the
provisions of the Elections Code of the State of California for the holding of elections in general
law cities; and
WHEREAS, the County Registrar of Voters canvassed the returns of the election and has
certified the results to this City Council, the results are received, attached and made a part hereof
as “Exhibit A.”
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. Per Election Code 10264, the City Clerk shall enter on the records of the
City Council of the City, a statement of the result of the election showing: (1) The whole number
of ballots cast in the City; (2) The names of the persons voted for; (3) The measure voted for; (4)
For what office each person was voted for; (5) The number of votes given at each precinct to
each person, and for and against the measure; (6) The total number of votes given to each person,
and for and against each measure.
(a) That the whole number of ballots cast in the precincts except vote by mail voter
ballots was 2,197. That the whole number of voter by mail voter ballots cast in the City was 2,974, making a total of 5,171 ballots cast in the city.
(b) The names of persons voted for at the election for three Members of the City Council
are as follows:
Sylvia A. Robles
Brian L. Reinarz
William “Bill” Hussey
Becky Giroux
(c) The number of votes given at each precinct and the number of votes given in the City
to each of the persons named above for Mayor for which the persons were candidates were as
listed in the attached “Exhibit A.”
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(d) The City Council does declare and determine that William “Bill” Hussey, Sylvia A.
Robles, and Brian L. Reinarz were each elected as a Council Member for a four year term.
SECTION 2. Per Election Code 10265, the City Clerk shall immediately make and
deliver to each of the person so elected a Certificate of Election signed by the City Clerk and
authenticated; that the City Clerk shall also administer to each person elected the Oath of Office
prescribed in the Constitution of the State of California and shall have them subscribe to it and
file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted
into the respective office to which they were elected.
SECTION 3. That the City Clerk shall certify to the passage and adopting of this
Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED AND ADOPTED this 13th day of December, 2016.
Darcy McNaboe, Mayor
ATTEST:
Pat Jacquez-Nares, City Clerk
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I, PAT JACQUEZ-NARES, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 13th day of December, 2016 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Pat Jacquez-Nares, City Clerk
APPROVED AS TO FORM:
Richard L. Adams, II, City Attorney
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12/07/16 12:41 PM
November 8,2016
100066
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GRA0906 906 346 88 25.43
GRA0906 -Vote by Mail 346 155 44.80
GRA0907 907 1665 579 34.77
GRA0907 -Vote by Mail 1665 721 43.30
GRA0908 908 1530 565 36.93
GRA0908 -Vote by Mail 1530 738 48.24
GRA0909 909 1443 490 33.96
GRA0909 -Vote by Mail 1443 664 46.02
GRA0910 910 1345 460 34.20
GRA0910 -Vote by Mail 1345 636 47.29
GRA0911 911 48 9 18.75
GRA0911 -Vote by Mail 48 29 60.42
GRA0912 912 10 0 0.00
GRA0912 -Vote by Mail 10 10 100.00
GRA0913 913 32 6 18.75
GRA0913 -Vote by Mail 32 21 65.63
Precinct Totals 6419 2197 34.23
Vote by Mail Totals 6419 2974 46.33
Grand Totals 6419 5171 80.56
California 6419 5171 80.56
San Bernardino County 6419 5171 80.56
State Bd of Equal 4 6419 5171 80.56
U.S. Representative District 31 6419 5171 80.56
Senatorial District 20 6419 5171 80.56
State Assembly District 47 6419 5171 80.56
Supervisorial District 3 6419 5171 80.56
City of Grand Terrace 6419 5171 80.56
SAN BERNARDINO COUNTY Statement of Vote
PRESIDENTIAL GENERAL ELECTION
CITY OF GRAND TERRACE, CITY COUNCIL
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49 30 28 32
81 66 63 68
258 201 225 144
383 297 365 254
264 216 296 167
370 314 421 321
237 186 250 128
310 249 367 234
215 179 243 149
303 302 405 239
5 2 4 4
11 13 15 17
0 0 0 0
1 9 8 9
1 3 1 2
10 7 11 5
1029 817 1047 626
1469 1257 1655 1147
2498 2074 2702 1773
2498 2074 2702 1773
2498 2074 2702 1773
2498 2074 2702 1773
2498 2074 2702 1773
2498 2074 2702 1773
2498 2074 2702 1773
2498 2074 2702 1773
2498 2074 2702 1773
501 of 1686
EXHIBIT A
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AGENDA REPORT
MEETING DATE: December 13, 2016 Council Item
TITLE: Approval of Check Register No. 11302016 in the Amount of
$424,615.48
PRESENTED BY: Cynthia Fortune, Finance Director
RECOMMENDATION: Approve Check Register No. 11302016 in the amount
$424,615.48, as submitted, which includes the Check
Register Account Index for Fiscal Year 2016-17.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register, for the period ending November 30, 2016, has been prepared in
accordance with Government Code §37202 and is hereby submitted for the City
Council’s approval.
The check register lists all vendor payments for the preceding month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. Check Register No. 11302016 lists all payments made
to vendors and employee reimbursements during the month of November.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and CRA
Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-
Department-Account]. Expenditures may be made from trust/agency accounts (Fund
23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
A total of $424,615.48 in accounts payable checks were issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
check register.
Payments larger than $10,000:
Check
No. Payee Description Amount
73445 WILLDAN FINANCIAL
SERVICES
OCT 2016 FINANCE DEPT.
SERVICES 31,589.20
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Check
No. Payee Description Amount
73456 SB COUNTY SHERIFF NOV LAW ENFORCEMENT
SERVICES 172,503.34
73457 SO CAL EDISON OCT 2016 ENERGY USAGE 12,368.81
73471 CA PUB EMPLOYEES
RETIRE SYSTEM
DEC 2016 PERS HEALTH
INSURANCE 13,902.03
73510 ARROWHEAD CREDIT
UNION OCT/NOV VISA CHARGES 10,117.66
73525 TYLER TECHNOLOGIES
INC
2017 EDEN ACCOUNTING
SOFTWARE MAINTENANCE 24,521.39
73527 WILLDAN FINANCIAL
SERVICES
NOV 2016 FINANCE DEPT.
SERVICES 34,509.60
TOTAL CHECKS ISSUED OVER $10,000 $299,512.03
Payroll costs for the month ending October 31, 2016
Pay
Per.
Period
Ending Period Pay Date Amount
10 11/04/2016 Period 10/22/2016 – 11/04/2016 11/10/2016 $65,515.12
11 11/18/2016 Period 11/05/2016 – 11/18/2016 11/22/2016 67,846.95
TOTAL PAYROLL FOR NOV 2016 $133,362.07
FISCAL IMPACT:
All disbursements were made in accordance with the Approved Budget for Fiscal Year
2016-17 in the amount of $424,615.48.
ATTACHMENTS:
A - Check Register Account Index (PDF)
B - Check Register No. 11302016 (PDF)
APPROVALS:
Cynthia A. Fortune Completed 12/05/2016 3:38 PM
Finance Completed 12/05/2016 3:38 PM
City Attorney Completed 12/05/2016 3:57 PM
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City Manager Completed 12/08/2016 7:26 AM
City Council Pending 12/13/2016 6:00 PM
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Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 218 NON-CAPITAL FURN/SMALL TOOLS
19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT)220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 COMMUNITY DEV (PLANNING)235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 245 MAINT BLDG GRNDS EQUIPMNT
31 S/A RDA OBLIGATION FUND 430 RECREATION SERVICES 246 MAINT/OPER OF EQUIPMNT
32 S/A CAPITAL PROJECTS FUND 441 CHILD CARE - NUTRITION GRANT 250 PROFESSIONAL SERVICES
33 S/A DEBT SERVICE FUND 445 CHILD CARE - TINY TOTS 251 BANKING SERVICE CHARGES
36 S/A 2011 TABS BOND PROCEEDS 446 CHILD CARE - AFTER SCHOOL 255 CONTRACTUAL SERVICES
37 S/A CRA PROJECTS TRUST 447 CHILD CARE - PRE-SCHOOL 260 INSURANCE & SURETY BONDS
46 CIP - STREET IMPROVEMENT PROJECTS 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES
47 CIP - BARTON RD. BRIDGE PROJECT 510 STREET & SIGNAL LIGHTING 268 TRAINING
48 CIP - CAPITAL PROJECTS FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS
52 HOUSING AUTHORITY 601 TRACT 14471 PICO & ORIOLE 271 MILEAGE
61 COMMUNITY BENEFITS FUND 602 FORREST CITY PHASE II 272 FUEL & VEHICLE MAINTENANCE
64 PUBLIC SAFETY FUND 625 NPDES 273 VEHICLE ALLOWANCE
65 SENIOR BUS PROGRAM FUND 631 STORM DRAIN MAINTENANCE 300 DEBT SERVICE
66 CAL RECYCLE GRANT 801 PLANNING COMMISSION 570 WASTEWATER TREATMENT
70 FIXED ASSED/EQUIP REPL FUND 804 HISTORICAL & CULTURAL COMM.700 COMPUTER-RELATED
805 SENIOR CITIZENS PROGRAM 701 VEHICLES & EQUIPMENT
808 EMERGENCY OPERATIONS PROG.
999 TRANSFERS
City of Grand Terrace Check Register Index
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Invoice #
B 10-022-63-00 1,015.55
1,015.55
2,106.09
B 10-022-63-00 1,090.54
1,090.54
PR END 10072016 457PR END 10072016 EMPLOYEE 457 PLAN CONTRIBUTIONS10/07/2016
E 10-195-246-000-000 1,850.00
1,850.00
1,850.00
73430 11/02/2016 CALPERS 457 PLAN PR END 10212016 457PR END 10212016 EMPLOYEE 457 PLAN CONTRIBUTIONS10/21/2016
B 10-022-65-00 5.00
5.00
5.00
73429 11/02/2016 AUTOMATED GATE SERVICES INC 112625 FY 2016-17 GATE REPAIRS 10/19/2016
8,599.20
8,599.20
73428 11/02/2016 ARROWHEAD UNITED WAY PR END 10212016 UWPR END 10212016 UNITED WAY CONTRIBUTIONS 10/21/2016
E 10-370-270-000-000 EXEC MEETING SUPP 68.71
E 10-450-245-000-000 MAINTENANCE SUPP 394.15
E 16-900-254-000-000 BUS PRGRM EXP 18.53
E 10-195-245-000-000 MAINTENANCE SUPP 465.33
E 10-195-245-020-000 MAINTENANCE SUPP/PARTS 75.76
E 10-195-246-000-000 KEY COPIES 102.75
E 10-175-250-000-000 ST AND ANML CNTRL SRVS 1,900.00
E 10-175-272-000-000 VEH MAINTENANCE 1,345.49
E 10-190-235-000-000 WEBSITE DOMAIN RENEW 125.00
E 10-120-270-000-000 CITY MGR TRAVEL EXP 632.65
E 10-125-210-000-000 CITY CLERK OFFICE SUPP 9.90
E 10-140-270-000-000 CALPERS EVENT EXP 670.12
E 09-447-219-000-000 C. CARE OFFICE SUPP 66.88
E 09-447-220-000-000 C. CARE FOOD SUPP 68.50
E 10-110-270-000-000 COUNCIL TRAVEL EXP 1,736.16
E 09-441-220-000-000 C. CARE FOOD SUPP 563.50
E 09-445-241-000-000 C. CARE STORAGE 322.40
E 09-446-220-000-000 C. CARE FOOD SUPP 33.37
Inv. Date Amount Paid Check Total
73427 11/02/2016 ARROWHEAD CREDIT UNION SEP/OCT VISA C. CARE FOOD & SUPPLIES 11/03/2016
Check #Date Vendor Invoice Description
Check RegisterCITY OF GRAND TERRACE
As of 11/30/2016
3.b
Packet Pg. 16
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
B 10-022-68-00 189.23
189.23
189.23
E 10-110-142-000-000 409.03
409.03
409.03
73438 11/02/2016 MIDAMERICA ADMIN AND RETIRE PR END 10212016 ARSPR END 10212016 ARS RETIREMENT CONTRIBUTIONS10/21/2016
E 10-120-250-000-000 540.00
540.00
540.00
73437 11/02/2016 DARCY MCNABOE NOV 2016 DM NOV HEALTH INSURANCE REIMBURSEMENT 11/02/2016
E 10-195-246-000-000 1,933.74
1,933.74
1,933.74
73436 11/02/2016 HINDERLITER DE LLAMAS ASSOC 0026097-IN 2016 JUNE ECONOMIC DEVELOPMENT SERVICES09/16/2016
E 10-370-250-000-000 2,177.13
2,177.13
2,177.13
73435 11/02/2016 FIREMASTER 0000352375 FIRE EXTINGUISHER MAINT FOR CITY,ANNEX & MAIN BLD09/21/2016
B 10-022-61-00 586.00
586.00
586.00
73434 11/02/2016 EAGLE AERIAL SOLUTIONS 19831 FY 2016-17 WEB BASED SERVICE FOR AERIAL VIEW IMAGES AND MURALS10/04/2016
E 10-140-255-000-000 282.47
282.47
282.47
73433 11/02/2016 DENTAL HEALTH SERVICES 348569 NOV EMPLOYEE DENTAL INSURANCE 10/16/2016
E 10-175-230-000-000 292.29
292.29
292.29
73432 11/02/2016 DATA TICKET INC 74118 FY 2016-17 PARKING CITATION PROCESSING 10/16/2016
73431 11/02/2016 CITY NEWSPAPER GROUP 24139 ADVERTISEMENT FOR PUBLIC WORKS DEPT EVENT08/30/2016
3.b
Packet Pg. 17
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
E 10-805-238-000-000 151.09
151.09
151.09
73443 11/02/2016 TIME WARNER CABLE 8448..7245 NOV NOV 2016 SENIOR CENTER CABLE SERVICES 10/28/2016
E 10-195-245-000-000 593.33
E 10-450-245-000-000 450.00
1,043.33
1,043.33
E 10-110-142-000-000 485.41
485.41
485.41
73442 11/02/2016 SANTA FE BUILDING MAINTENANCE 15401 FY 2016-17 BUILDING MAINTENANCE 10/31/2016
B 10-022-62-00 8,151.48
8,151.48
8,151.48
73441 11/02/2016 SYLVIA ROBLES OCT2016 HLTH-SROCT 2016 HEALTH INSURANCE REIMB-SROBLES 11/02/2016
E 10-120-210-000-000 31.45
31.45
266.67
73440 11/02/2016 PUBLIC EMPLOYEES RETIREMENT PR END 10212016 PERSPR END 10212016 PERS RETIREMENT CONTRIBUTIONS10/21/2016
E 10-120-210-000-000 33.70
33.70
872996420001 OFFICE SUPPLIES 10/20/2016
E 10-185-210-000-000 18.75
E 10-370-210-000-000 37.29
93.53
872996420001 OFFICE SUPPLIES 10/19/2016
107.99
874402947001 OFFICE SUPPLIES 10/25/2016
E 10-175-210-000-000 37.49
E 10-172-210-000-000 36.01
E 10-175-210-000-000 35.99
E 10-370-210-000-000 35.99
73439 11/02/2016 OFFICE DEPOT 869949408001 OFFICE SUPPLIES 10/06/2016
3.b
Packet Pg. 18
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
E 10-805-246-000-000 263.06
263.06
263.06
E 09-447-245-000-000 50.00
50.00
50.00
73450 11/09/2016 FIREMASTER 0000352374 MAINTENANCE OF SR CNTR KITCHEN HOOD 09/21/2016
73449 11/09/2016 EZ SUNNYDAY LANDSCAPE 11570 OCT MONTHLY MAINTENANCE 10/20/2016
E 09-447-238-000-000 104.13
E 10-190-238-000-000 637.11
741.24
741.24
E 09-447-220-000-000 327.77
327.77
327.77
73448 11/09/2016 COLTON PUBLIC UTILITIES JUL-SEP 16-17 SEWERJUL-SEP SEWER BILLING 11/08/2016
E 16-900-257-000-000 328.32
328.32
328.32
73447 11/09/2016 CINTAS CORPORATION 150 150767842 CHILD CARE SUPPLIES 11/02/2016
E 10-140-250-000-000 31,589.20
31,589.20
31,589.20
73446 11/09/2016 AN WIL BAG COMPANY 49461 COLD PATCH ASPHALT REPAIR 10/27/2016
E 10-195-246-000-000 500.00
500.00
500.00
73445 11/02/2016 WILLDAN FINANCIAL SERVICES 010-32645 OCT 2016 FINANCE DEPT SERVICES 11/03/2016
73444 11/02/2016 TODD PETERS ELECTRIC 1005016-02 ELECTRICAL REPAIRS 10/05/2016
3.b
Packet Pg. 19
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
E 10-140-250-000-000 14.30
14.30
14.30
E 16-175-255-300-000 150.00
150.00
150.00
73455 11/09/2016 MUNISERVICES LLC 0000043761 OCT 2016 BUSINESS LICENSE SRVCS 10/31/2016
E 10-110-142-000-000 150.00
150.00
150.00
73454 11/09/2016 INTERWEST CONSULTING GROUP 29672 SEP INTERSTATE 215/BARTON ROAD INTERCHANGE IMPROVEMENT10/13/2016
266.35
266.35
73453 11/09/2016 WILLIAM HUSSEY OCT 2016 WH OCT 2016 HEALTH INS REIMB-WH 11/08/2016
E 10-195-245-000-000 190.72
E 10-450-245-000-000 30.36
E 10-805-245-000-000 45.27
73452 11/09/2016 HOME DEPOT CREDIT SERVICE 6035322500233683 octSUPPLIES FOR CITY HALL, PARKS, SNR CNTR 10/28/2016
E 09-446-223-000-000 80.00
E 10-190-224-000-000 55.00
135.00
316.00
E 09-446-223-000-000 126.00
E 10-190-224-000-000 55.00
181.00
68679-72757 FY 2016-17 MEDICAL SERVICES/PHYSICALS 09/11/2016
73451 11/09/2016 FOX OCCUPATIONAL MEDICAL CTR 68679-73759 FY 2016-17 MEDICAL SERVICES/PHYSICALS 10/04/2016
3.b
Packet Pg. 20
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
15975
E 16-900-229-000-000 171.40
171.40
171.40
384.85
384.85
73459 11/09/2016 TRAFFIC MANAGEMENT INC 318414 FY 2016-17 GENERAL TRAFFIC SUPPLIES & SIGNS10/27/2016
E 09-447-238-000-000 112.28
E 10-190-238-000-000 170.80
E 10-805-238-000-000 101.77
12,368.81
12,368.81
73458 11/09/2016 SPARKLETTS 9637116 110116 OCT 2016 BOTTLED WATER 11/01/2016
E 26-600-238-000-000 49.80
E 26-601-238-000-000 41.50
E 26-602-238-000-000 58.10
E 10-190-238-000-000 3,906.30
E 10-450-238-000-000 1,284.70
E 16-510-238-000-000 5,759.70
E 09-447-238-000-000 1,064.39
E 10-172-238-000-000 102.16
E 10-175-238-000-000 102.16
9,004.51
172,503.34
73457 11/09/2016 SO CA EDISON COMPANY OCT 2016 EDISONOCT 2016 ENERGY USAGE 11/08/2016
15,138.66
15994 1ST QTR LAW ENFORCEMENT SERVICES 10/31/2016
E 10-410-250-000-000 9,004.51
148,360.17
1ST QTR LAW ENFORCEMENT SERVICES 10/31/2016
E 10-410-220-000-000 8,995.48
E 10-410-250-000-000 6,143.18
E 10-410-255-000-000 6,153.68
E 10-410-256-000-000 133,455.39
E 14-411-256-000-000 8,751.10
73456 11/09/2016 SB COUNTY SHERIFF 16020 NOV 2016-17 LAW ENFORCEMENT SERVICES 10/21/2016
3.b
Packet Pg. 21
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
B 23-250-20-00 412.28
412.28
412.28
E 10-370-250-000-000 155.00
155.00
3,229.00
73466 11/16/2016 AMERICAN FIDELITY ASSURANCE COB540402 DEC EMP PAID ACCIDENT/SUPP LIFE 12/01/2016
E 10-370-250-000-000 447.00
447.00
165478 FY 2016-17 CONSULTING SERVICES FOR GREENBRIER10/22/2016
E 10-370-250-000-000 2,627.00
2,627.00
164748 FY 2016-17 CONSULTING SERVICES FOR GREENBRIER09/24/2016
E 10-120-250-000-000 6,500.00
6,500.00
6,500.00
73465 11/16/2016 ALBERT A WEBB ASSOCIATES 164257 FY 2016-17 CONSULTING SERVICES FOR GREENBRIER08/20/2016
E 10-110-142-000-000 225.00
225.00
225.00
73464 11/11/2016 CBRE INC 2016-30 FY 2016-17 VALUATION & ADVISORY SERVICES 08/02/2016
E 10-110-142-000-000 320.06
320.06
320.06
73463 11/11/2016 JACQUELINE MITCHELL OCT 2016 JM OCT 2016 HEALTH REIMBURSEMENT-MITCHELL 11/11/2016
E 10-808-235-000-000 20.12
20.12
20.12
73462 11/09/2016 DOUG WILSON OCT2016 HLTH REIM-DWOCT2016 HEALTH REIMBURSEMENT - WILSON 11/08/2016
E 10-175-230-000-000 170.10
170.10
170.10
73461 11/09/2016 VERIZON WIRELESS 9774349230 EOC VERIZON CELL TOWER MONTHLY BILLING 10/25/2016
73460 11/09/2016 UPDOG 1523 FY 2016-17 POSTER/ELECTRONIC PRINTING SERVICES11/08/2016
3.b
Packet Pg. 22
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
E 10-125-250-000-000 355.00
355.00
955.00
E 10-125-250-000-000 600.00
600.00
074-16 VIDEOOGRAPHER & VIDEO TRANSFER SERVICES11/16/2016
73470 11/16/2016 KEVIN HOWARD BEARDSLEY 080-16 VIDEOOGRAPHER SRVS VETERANS DAY 11/11/2016
E 10-805-235-000-000 266.75
E 10-808-235-000-000 166.23
1,452.32
1,452.32
E 09-447-235-000-000 432.54
E 10-190-235-000-000 484.13
E 10-450-235-000-000 102.67
B 10-022-65-00 5.00
5.00
5.00
73469 11/16/2016 AT AND T OCT 2016 AT & T OCT 2016 AT & T 11/15/2016
B 23-250-10-00 495.00
495.00
495.00
73468 11/16/2016 ARROWHEAD UNITED WAY PR END 11042016 UWPR END 11042016 UNITED WAY CONTRIBUTIONS 11/04/2016
73467 11/16/2016 AMERICAN FIDELITY ASSURANCE CO1341702A DEC EMP PAID FLEX SPEND/DEP CARE 10/25/8201
3.b
Packet Pg. 23
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
E 16-900-254-000-000 4,833.34
4,833.34
4,833.34
E 10-175-272-000-000 738.86
738.86
738.86
73476 11/16/2016 CLEAN STREET 84024 OCT STREET SWEEPING SERVICES 10/31/2016
E 10-175-250-000-000 2,640.00
2,640.00
2,640.00
73475 11/16/2016 CHEVRON TEXACO CARD SERVICES48866650 OCT 2016 VEHICLE FUEL 11/06/2016
B 10-022-63-00 1,090.55
1,090.55
1,090.55
73474 11/16/2016 CHARLES ABBOTT ASSOCIATES INC 08052016 FY 2016-17 PROJECT GREENBRIER TRACK 17766 08/05/2016
E 10-190-226-000-000 32.00
32.00
32.00
73473 11/16/2016 CALPERS 457 PLAN PR END 11042016 457PR END 11042016 EMPLOYEE 457 PLAN CONTRIBUTIONS11/04/2016
73472 11/16/2016 CA STATE DEPT OF JUSTICE 197383 FY 2016-17 FINGERPRINTING 11/02/2016
E 32-200-142-000-000 812.05
E 65-425-142-000-000 543.83
13,902.03
13,902.03
E 10-370-142-000-000 983.24
E 10-450-142-000-000 689.48
E 16-175-142-000-000 273.60
E 10-125-142-000-000 435.03
E 10-175-142-000-000 1,581.42
E 10-190-142-000-000 1,095.30
E 09-447-142-000-000 1,555.97
B 10-022-61-00 3,938.73
E 10-120-142-000-000 1,993.38
73471 11/16/2016 CA PUB EMPLOYEES RETIRE SYSTEM2163 DEC 2016 PERS HEALTH INSURANCE 11/14/2016
3.b
Packet Pg. 24
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
E 10-195-245-000-000 13.75
13.75
35.51
E 10-450-245-000-000 21.76
21.76
91812490 LANDSCAPE MAINTENANCE SUPPLIES 11/07/2016
E 10-190-224-000-000 55.00
55.00
55.00
73483 11/16/2016 FRUIT GROWERS SUPPLY 91811422 LANDSCAPE MAINTENANCE SUPPLIES 11/02/2016
E 22-425-305-000-000 1,430.13
1,430.13
1,430.13
73482 11/16/2016 FOX OCCUPATIONAL MEDICAL CTR 68679-74767 FY 2016-17 MEDICAL SERVICES/PHYSICALS 11/02/2016
B 10-022-61-00 116.70
116.70
116.70
73481 11/16/2016 FAMILY SERVICES ASSOCIATION FSA 1ST Q PROVISION OF MEALS FOR SENIOR CENTER 11/16/2016
73480 11/16/2016 EYEMED FIDELITY SECURITY LIFE 4027619 NOV EMPLOYEE PAID VISION INSURANCE 11/01/2016
E 10-172-250-000-000 87.00
E 10-370-250-000-000 43.50
130.50
130.50
E 10-120-250-000-000 4,000.00
4,000.00
4,000.00
73479 11/16/2016 DATA QUICK B1-2587837 OCT 2016 UPDATES TO PROPERTY DATA PROGRAM11/01/2016
E 10-370-250-000-000 1,755.00
1,755.00
1,755.00
73478 11/16/2016 CURTIS ROSENTHAL INC 11176-16 FY 2016-17 APPRAISAL ON VACANT LAND PARCEL COMMERCE DRIVE07/18/2016
73477 11/16/2016 CREATIVE MANAGEMENT SOLUTIONS08312016 FY 2016-17 ANALYSIS CLASSIFICATION AND COMPENSATION08/31/2016
3.b
Packet Pg. 25
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
B 10-022-62-00 8,438.76
8,438.76
8,438.76
E 09-447-244-000-000 1,020.00
1,020.00
1,020.00
73491 11/16/2016 PUBLIC EMPLOYEES RETIREMENT PR END 11042016 PERSPR END 11042016 PERS RETIREMENT CONTRIBUTIONS11/04/2016
B 10-022-68-00 211.75
211.75
211.75
73490 11/16/2016 PROGREEN BUILDING MAINTENANCE1038 NOV 2016 JANITORIAL SERVICES 11/01/2016
E 10-195-245-000-000 98.28
98.28
98.28
73489 11/16/2016 MIDAMERICA ADMIN AND RETIRE PR END 11042016 ARSPR END 11042016 ARS RETIREMENT CONTRIBUTIONS11/04/2016
E 10-172-268-000-000 629.76
629.76
629.76
73488 11/16/2016 JON'S FLAGS & POLES F76414 ONE FLAG FOR PICO PARK 11/03/2016
B 23-200-14-00 566.35
566.35
566.35
73487 11/16/2016 INTERWEST CONSULTING GROUP 29198 PERMIT TECH TRAINING 09/26/2016
73486 11/16/2016 HONEYWELL ACS SERVICE 5238011463 C. CARE HVAC REPAIRS 10/26/2016
E 09-447-247-000-000 90.00
B 23-200-14-00 101.53
191.53
191.53
E 10-804-220-000-000 130.64
130.64
130.64
73485 11/16/2016 HIGH TECH SECURITY SYSTEMS 119228 DEC SECURITY ALARM & FIRE MONITORING SVCS11/01/2016
73484 11/16/2016 MASAKO GIFFORD REIM- MASAKO REIMBURSEMENT FOR 2016 COUNTRY FAIR EXPENSES11/16/2016
3.b
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
E 22-425-311-000-000 500.00
500.00
500.00
73497 11/16/2016 THE REC CENTER RECTRSMR-6 FY 2016-17 PROVISION OF RECREATION, EDUCATION AND CREATIVE ARTS11/16/2016
E 09-441-220-000-000 154.55
E 09-447-220-000-000 76.13
230.68
2,123.78
E 09-441-220-000-000 423.23
E 09-446-220-000-000 1,469.87
1,893.10
611011926 FY 2016-17 C.CARE FOOD SUPPLIES 11/01/2016
646.68
646.68
73496 11/16/2016 SYSCO RIVERSIDE INC 611011927 FY 2016-17 C.CARE FOOD SUPPLIES 11/01/2016
E 09-447-238-000-000 42.39
E 10-190-238-000-000 512.23
E 10-805-238-000-000 92.06
E 16-510-255-000-000 819.00
819.00
819.00
73495 11/16/2016 SO CA GAS COMPANY OCT2016 NATURAL GASOCT2016 NATURAL GAS 11/16/2016
E 10-175-272-000-000 384.03
384.03
384.03
73494 11/16/2016 SIEMENS INDUSTRY INC 5610018368 FY 2016-17 TRAFFIC SIGNAL MAINTENANCE 08/22/2016
E 10-450-245-000-000 2,550.00
2,550.00
2,550.00
73493 11/16/2016 SHELL FLEET MANAGEMENT 0000008000209687611OCT 2016 FUEL VEHICLE 11/15/2016
73492 11/16/2016 MIKE ROQUET CONSTRUCTION INC 1007-16 EMERGENCY WATER PIPE REPAIRS ON DE BERRY10/20/2016
3.b
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
E 09-447-220-000-000 364.68
364.68
364.68
E 16-175-255-100-000 4,550.00
4,550.00
4,550.00
73501 11/23/2016 CINTAS CORPORATION 150 150775631 CHILD CARE SUPPLIES 11/16/2016
E 16-900-220-000-000 52.50
52.50
303.00
73500 11/16/2016 WILLDAN 002-17069 FY 2016-17 BUILDING OFFICIAL, PUBLIC WORKS COVERAGE09/01/2016
E 16-900-220-000-000 52.50
52.50
720160299 JULY UNDERGROUND DIGGING NOTIFICATIONS SRVS08/01/2016
E 16-900-220-000-000 61.50
61.50
620160303 JUNE UNDERGROUND DIGGING NOTIFICATIONS SRVS07/01/2016
E 16-900-220-000-000 67.50
67.50
1020160299 OCT UNDERGROUND DIGGING NOTIFICATIONS SRVS11/01/2016
E 16-900-220-000-000 69.00
69.00
920160298 SEP UNDERGROUND DIGGING NOTIFICATIONS SRVS10/01/2016
E 10-805-238-000-000 68.84
68.84
168.83
73499 11/16/2016 UNDERGROUND SERVICE ALERT 820160301 AUG UNDERGROUND DIGGING NOTIFICATIONS SRVS09/01/2016
E 09-447-238-000-000 99.99
99.99
8448..7046 NOV-DECNOV-DEC CITY HALL CABLE SERVICES 11/06/2016
73498 11/16/2016 TIME WARNER CABLE 8448...4289 NOV-DECNOV-DEC CHILD CARE INTERNET SERVICES 11/07/2016
3.b
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
E 10-190-210-000-000 60.51
60.51
127.01
E 10-140-210-000-000 66.50
66.50
880026920001 OFFICE SUPPLIES 11/22/2016
E 32-200-251-000-000 18.50
18.50
5,370.50
73506 11/23/2016 OFFICE DEPOT 880027422001 OFFICE SUPPLIES 11/22/2016
E 32-200-251-000-000 18.50
18.50
79657 FY 2016-17 LEGAL SERVICES 10/31/2016
E 32-200-251-000-000 166.50
166.50
79656 FY 2016-17 LEGAL SERVICES 10/31/2016
E 10-160-250-000-000 5,167.00
5,167.00
79658 FY 2016-17 LEGAL SERVICES 10/31/2016
75.00
75.00
73505 11/23/2016 JONES AND MAYER 79655 FY 2016-17 LEGAL SERVICES 10/31/2016
E 10-175-246-000-000 25.00
E 10-195-247-000-000 25.00
E 10-450-246-000-000 25.00
B 23-200-86-00 23.40
23.40
23.40
73504 11/23/2016 HIGH TECH SECURITY SYSTEMS 119301 DEC SECURITY ALARM & FIRE MONITORING SVCS11/01/2016
E 10-380-250-000-000 5,445.00
5,445.00
5,445.00
73503 11/23/2016 DIVISION OFTHE STATE ARCHITECT SB 1186 1ST QTR 2016 SB1186 1ST QTR COLLECTION 11/23/2016
73502 11/23/2016 CITY OF LOMA LINDA 2690 DEC 2016 INFO SYSTEMS SUPPORT 11/09/2016
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
E 62-120-220-000-000 STAGE/RENTAL LIGHT UP GT 444.10
10,117.66
10,117.66
E 10-195-246-000-000 KEY/LOCK MAINTENANCE 198.02
E 10-450-245-000-000 PARK MAINT SUPP 152.37
B 23-200-14-00 C. CARE FOOD SUPP 322.70
E 10-175-273-000-000 SKIP LOADER & TIRES 1,946.20
E 10-185-218-000-000 CODE ENF. RAIN GEAR 96.28
E 10-190-265-000-000 C. CARE LICENSING FEES 1,210.00
E 10-125-265-000-000 CITY CLERK CERA CERT.200.00
E 10-175-210-000-000 RAIN GEAR SUPP 130.43
E 10-175-272-000-000 VEH MAINTENANCE 1,215.69
E 10-120-210-000-000 QUICKFIX EXP 287.86
E 10-120-220-000-000 MISC EXP & ACM AD POST 535.61
E 10-120-270-000-000 CITY MGR TRAVEL EXP 16.01
E 09-447-220-000-000 C. CARE FOOD SUPP 61.67
E 09-447-228-000-000 C. CARE FOOD/GLOVE SUPP 167.71
B 10-021-99-00 CREDIT BALANCE OLD CARD -147.41
E 09-445-221-000-000 C. CARE STORAGE 189.00
E 09-446-220-000-000 C. CARE FOOD SUPP 9.56
E 09-446-272-000-000 C. CARE BUS EXP 94.51
E 09-440-223-000-000 C. CARE LICENSING FEES 1,210.00
E 09-440-228-000-000 C. CARE LICENSING FEES 1,210.00
E 09-441-220-000-000 C. CARE FOOD SUPP 567.35
B 23-250-10-00 216.66
216.66
216.66
73510 11/30/2016 ARROWHEAD CREDIT UNION OCT/NOV VISA OCT/NOV VISA CHARGES 11/30/2016
E 10-805-238-000-000 58.91
58.91
58.91
73509 11/30/2016 AMERICAN FIDELITY ASSURANCE CO1341702C DEC EMP PAID FLEX SPEND/DEP CARE URM 11/21/2016
E 10-140-241-000-000 248.00
248.00
248.00
73508 11/23/2016 TIME WARNER CABLE 8448..3825 DEC DEC 2016 CIVIC CENTER CABLE SERVICES 11/14/2016
73507 11/23/2016 ROADRUNNER SELF STORAGE INC 20880 NOV 2016 STORAGE RENTAL 11/17/2016
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
B 10-022-66-00 1,156.49
1,156.49
1,156.49
E 10-190-235-000-000 1,309.17
1,309.17
1,309.17
73517 11/30/2016 LINCOLN NATIONAL LIFE INSURANC LCLN DEC 2016 DEC LIFE/AD&D/DEP LIFE/WI/LTD 11/28/2016
E 10-120-250-000-000 9,794.50
9,794.50
9,794.50
73516 11/30/2016 LEVEL 3 COMMUNICATIONS 48875690 NOV PHONE AND INTERNET SERVICES 11/17/2016
B 10-022-61-00 571.80
571.80
571.80
73515 11/30/2016 KOSMONT AND ASSOCIATES INC 0001 FINANCIAL ADVISORY AND ECONOMIC DEVELOPMENT10/31/2016
E 10-125-230-000-000 74.46
74.46
265.48
73514 11/30/2016 DENTAL HEALTH SERVICES 378746 DEC EMPLOYEE DENTAL INSURANCE 11/16/2016
E 10-125-230-000-000 93.89
93.89
24431 PUBLIC NOTICE OF NOMINEES 10/25/2016
E 10-125-230-000-000 97.13
97.13
24467 ORDINANCE 300 SUMMARY - URGENCY ADOPTION11/01/2016
B 10-022-63-00 1,090.54
1,090.54
1,090.54
73513 11/30/2016 CITY NEWSPAPER GROUP 24475 ORD NO. 299 ADVETISENENT 11/03/2016
B 10-022-65-00 5.00
5.00
5.00
73512 11/30/2016 CALPERS 457 PLAN PR END 11182016 457PR END 11182016 EMPLOYEE 457 PLAN CONTRIBUTIONS11/18/2016
73511 11/30/2016 ARROWHEAD UNITED WAY PR END 11182016 UWPR END 11182016 UNITED WAY CONTRIBUTIONS 11/18/2016
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
E 10-120-250-000-000 250.00
250.00
250.00
13.00
13.00
73524 11/30/2016 ST LUCYS PRIORY 11142016-01 EXECUTIVE TEAM BUILDING MEETING 11/14/2016
E 09-440-272-000-000 2.60
E 10-175-272-000-000 7.80
E 10-185-272-000-000 2.60
B 10-022-62-00 8,570.78
8,570.78
8,570.78
73523 11/30/2016 SO CA GAS COMPANY OCT2016 CNG GASOCT2016 CNG GAS 11/30/2016
E 10-120-210-000-000 56.74
56.74
56.74
73522 11/30/2016 PUBLIC EMPLOYEES RETIREMENT PR END 11182016 PERSPR END 11182016 PERS RETIREMENT CONTRIBUTIONS11/18/2016
E 10-110-142-000-000 225.00
225.00
225.00
73521 11/30/2016 OFFICE DEPOT 876020303001 OFFICE SUPPLIES 11/01/2016
E 10-450-245-000-000 2,550.00
2,550.00
2,550.00
73520 11/30/2016 JACQUELINE MITCHELL NOV 2016 JM NOV 2016 HEALTH REIMBURSEMENT-MITCHELL 11/30/2016
B 10-022-68-00 230.50
230.50
230.50
73519 11/30/2016 MIKE ROQUET CONSTRUCTION INC 1007-16 EMERGENCY WATER PIPE REPAIRS ON DE BERRY10/20/2016
73518 11/30/2016 MIDAMERICA ADMIN AND RETIRE PR END 11182016 ARSPR END 11182016 ARS RETIREMENT CONTRIBUTIONS11/18/2016
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 11/30/2016
101 checks in this report Total Checks:424,615.48
E 10-140-250-000-000 34,509.60
34,509.60
34,509.60
E 62-120-250-000-000 379.98
379.98
379.98
73527 11/30/2016 WILLDAN FINANCIAL SERVICES 010-32911 NOV 2016 FINANCE DEPT SERVICES 11/30/2016
E 10-140-246-000-000 24,521.39
24,521.39
24,521.39
73526 11/30/2016 UPDOG 24528 LIGHT UP GT 2016 ADVERTISEMENT 11/28/2016
73525 11/30/2016 TYLER TECHNOLOGIES INC 045-174947 2017 EDEN ACCOUNTING SOFTWARE MAINT/SUPPORT12/01/2016
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AGENDA REPORT
MEETING DATE: December 13, 2016 Council Item
TITLE: Monthly Financial Report for October2016
PRESENTED BY: Cynthia Fortune, Finance Director
RECOMMENDATION: Receive and file the Monthly Financial Report for the period
ending October 31, 2016.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The Finance Department has developed a Monthly Financial Report (MFR), which will
be submitted to the City Council each month. The attached MFR is for the period
ending October 31, 2016. The purpose of the MFR is to identify actual revenues
received, and expenditures incurred, for the current fiscal year and compare them to the
Approved Budget and fiscal year-to-date (YTD) expected amounts. The MFR
encompasses the City’s General Fund.
DISCUSSION:
The Fiscal Year (FY) 2016-17 Approved Budget amounts are presented in the attached
MFR for reference purposes. Any adjustments to the Approved Budget that may occur
during the fiscal year will also be reflected in the report. The “expected” revenues
reflect an analysis of revenue receipts that have, historically, been received as of this
month in the fiscal year. The resulting positive or negative variances shown in the MFR
are in comparison to these “expected” receipts.
The timing of expenditures is more evenly distributed during the fiscal year than
revenue receipts; however, it is not entirely straight-line in nature. For example, some
months have three pay periods rather than two. Also, debt service payments are only
made twice a year. Additionally, certain expenditure postings, such as the cost
allocation plan, are made quarterly rather than monthly. All of these factors are
reflected in the YTD “expected” expenditures shown in the MFR.
As part of the MFR, staff will include explanations of significant variances between YTD
actual revenues and expenditures, and those that are “expected” at that point in the
4
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fiscal year. This analysis and reporting process is intended to keep the City Council
informed regarding the City’s financial position relative to the budget, and to identify any
financial issues or concerns that arise during the fiscal year so appropriate and timely
action can be taken in response to these variances.
When reviewing the charts that provide the current monthly status of both revenues and
expenditures, it is helpful to bear in mind that some of the fluctuations from month to
month may be due to the following:
Invoices were not submitted to the City in a timely manner; and
Invoices may have required further review by the authorizing department.
In addition, the MFR has been redesigned to provide more transparency by providing
charts that compare actual receipts and expenditures against expected and approved
budgets. Each category has 2 charts:
1. the 1st chart shows the actual receipts or expenditures incurred for the current
fiscal year (FY2016-17) and is compared to the prior year (2015-16) actuals; and
2. the 2nd chart shows the total annual amounts incurred, for the current year, the
prior year and is compared to the “expected” amounts for the current year.
FISCAL IMPACT:
GENERAL FUND
In order to provide a better understanding of the General Fund’s fiscal condition on a
monthly basis, the Monthly Financial Report has been revised to reflect the net surplus
or deficit of actual revenues versus actual expenditures.
However, as stated earlier, revenues are not necessarily evenly distributed each month
while expenditures are more streamlined. It is recommended to bear in mind that this
may result in a significant surplus or deficit in a particular month and may not be
reflective of the City’s overall fiscal condition. Detailed explanations will be provided for
any significant variances.
The table below reflects the General Fund’s revenue and expense statement as of
October 31, 2016 with a net deficit of ($745,914). This is consistent with the receipt of
revenues normally received in the latter part of the year. One of the General Fund’s
largest revenue sources are Property Taxes. The first large revenue receipt from
Property Taxes is expected in December.
City of Grand Terrace
FY 2016-17 General Fund Monthly Financial Report
For the Period Ending October 31, 2016
4
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Approved
Budget
Oct
Expected
Oct
YTD
%
Appr
Bdgt
Oct
YTD
Actuals
Oct
YTD
%
Appr
Bdgt
Positive
(Neg.)
Variance
from
Expected
REVENUES
Property Tax 1,674,000 16,999 1.0% 12,171 0.7% (4,829)
Residual Receipts - RPTTF 778,000 0 0.0% 0 0.0% 0
Franchise Fees 500,000 41,590 8.3% 40,924 8.2% (666)
Licenses, Fees & Permits 328,458 78,188 23.8% 79,637 24.2% 1,449
Sales Tax 858,000 146,402 17.1% 151,651 17.7% 5,249
Sales Tax - Econ Dev Agrmt (120,000) (24,640) 20.5% (24,640) 20.5% 0
Proceeds from Sale of
Property 260,000 0 0
Intergovernmental
Revenue/Grants 5,000 0 0.0% 0 0.0% 0
Charges for Services 114,700 27,523 24.0% 31,170 27.2% 3,647
Fines & Forfeitures 58,500 14,468 24.7% 20,668 35.3% 6,200
Miscellaneous 56,690 54,410 96.0% 54,124 95.5% (287)
Use of Money & Property 23,000 6,626 28.8% 7,400 32.2% 774
Waste Water Receipts 300,000 300,000 100% 300,000 100% 0
OPERATING REVENUES 4,836,348 661,567 13.7% 673,103 13.9% 11,537
APPROVED USE OF FUND BALANCE
Payment of City Hall Loan 1,040,090 1,040,090 1,040,090
Purchase of Stringfield
Property 852,606 852,606 852,606
APPROVED USE OF
FUND BALANCE 1,892,696 1,892,696 1,892,696
TOTAL REVENUES &
USE OF FUND BALANCE 6,729,044 2,554,263 2,565,799
EXPENDITURES BY
CATEGORY
Salaries 792,146 238,969 30.2% 229,730 29.0% 9,240
Benefits 520,049 182,400 35.1% 175,297 33.7% 7,103
Professional/Contractual
Services 3,199,563 954,278 29.8% 950,323 29.7% 3,955
Materials & Supplies 207,226 39,056 18.8% 43,813 21.1% (4,757)
Lease of Facility/Equipment 7,652 1,984 25.9% 1,815 23.7% 169
Equipment 0 0 0 0
Capital Projects 0 0 0 0
Utilities 131,413 49,008 37.3% 46,839 35.6% 2,169
Debt Service 0 0 0 (0)
Overhead Cost Allocation (281,736) (66,613) 23.6% (60,425) 21.4% (6,188)
Transfers Out 126,500 25,697 20.3% 31,625 25.0% (5,928)
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City of Grand Terrace
FY 2016-17 General Fund Monthly Financial Report
For the Period Ending October 31, 2016
Approved
Budget
Oct
Expected
Oct
YTD
%
Appr
Bdgt
Oct
YTD
Actuals
Oct
YTD
%
Appr
Bdgt
Positive
(Neg.)
Variance
from
Expected
OPERATING
EXPENDITURES 4,702,813 1,424,780 30.3% 1,419,017 30.2% 5,764
Payment of City Hall Loan 1,040,090 1,040,090 1,040,090
Purchase of Stringfield
Property 852,606 852,606 852,606
TOTAL EXPENDITURES 6,595,509 3,317,476 3,311,713
SUMMARY
REVENUES 4,836,348 661,567 673,103
APPROVED USE OF FUND
BALANCE:
1. PAYMENT OF LOAN 1,040,090 1,040,090 1,040,090
2. PURCHASE OF
STRINGFIELD PROPERTY 852,606 852,606 852,606
SUB-TOTAL 6,729,044 2,554,263 2,565,799
EXPENDITURES (4,702,813) (1,424,780) (1,419,017)
PAYMENT OF CITY HALL
LOAN (1,040,090) (1,040,090) (1,040,090)
PURCHASE OF
STRINGFIELD PROPERTY (852,606) (852,606) (852,606)
SUB-TOTAL (6,595,509) (3,317,476) (3,311,713)
NET 133,535 (763,214) (745,914)
ATTACHMENTS:
October2016 Monthly Financial Report (PDF)
APPROVALS:
Cynthia A. Fortune Completed 11/21/2016 1:11 PM
Finance Completed 11/21/2016 1:11 PM
City Attorney Completed 11/28/2016 12:59 PM
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City Manager Completed 12/08/2016 2:46 PM
City Council Pending 12/13/2016 6:00 PM
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City of Grand Terrace
Monthly Financial Report
For the Period Ending
October 31, 2016
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Table of Contents
GENERAL FUND
Revenue Summaries
Revenue Assumptions ........................................................................................... 4
Revenue Monthly Financial Detail ......................................................................... 5
Revenue Monthly History Charts:
Property Tax ................................................................................................... 6
Sales Tax ........................................................................................................ 7
Licenses, Permits & Fees ............................................................................... 8
Franchise Fees ............................................................................................... 9
Expenditure Summaries
Expenditure Assumptions ...................................................................................... 12
Expenditure Monthly Financial Detail by Category ................................................ 13
Expenditure Monthly History Charts:
Salaries ........................................................................................................... 14
Benefits ........................................................................................................... 15
Professional/Contractual Services .................................................................. 16
Materials & Supplies ....................................................................................... 17
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GENERAL FUND REVENUE
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REVENUE ASSUMPTIONS:
1. Property Tax receipts are usually received twice a year: in December
and May.
2. Residual Receipts – Redevelopment Property Tax Trust Fund (RPTTF)
receipts are received twice a year: June for the July - December period
and January for the January - June period.
3. Franchise Fee receipts are received monthly and quarterly; usually 30 -
45 days after the month or quarter end.
4. Sales Tax receipts are received monthly; the State distributes
(advances) sales tax revenues usually 60 days after the close of the
month; then has a quarterly “true-up.”
5. Waste Water receipts are received annually, usually at the first month
of the fiscal year.
6. All other receipts are based on historical receipt pattern.
7. Sections/Cost Centers are rolled into each Category as follows:
a. Property Tax
b. Residual Receipts
c. Franchise Fees
d. Licenses, Fees and Permits e. Sales Tax
f. Sales Tax – Economic Development Agreement
g. Proceeds from the Sale of Property
h. Intergovernmental Revenues and/or Grants
i. Charges for Services
j. Miscellaneous Revenues
k. Use of Money and/or Property
l. Wastewater Receipts
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REVENUES ApprovedBudget OctExpected
Oct
YTD% Approved
Budget
Oct YTDActuals
Oct
YTD% Approved
Budget
Positive (Negative)Variance from Expected
Property Tax 1,674,000 16,999 1.0%12,171 0.7%(4,829)
Residual Receipts - RPTTF 778,000 0 0.0%0 0.0%0
Franchise Fees 500,000 41,590 8.3%40,924 8.2%(666)
Licenses, Fees & Permits 328,458 78,188 23.8%79,637 24.2%1,449
Sales Tax 858,000 146,402 17.1%151,651 17.7%5,249
Sales Tax - Econ Dev Agrmt (120,000)(24,640)20.5%(24,640)20.5%0
Proceeds from Sale of Property 260,000 0 0
Intergovernmental Revenue/Grants 5,000 0 0.0%0 0.0%0
Charges for Services 114,700 27,523 24.0%31,170 27.2%3,647
Fines & Forfeitures 58,500 14,468 24.7%20,668 35.3%6,200
Miscellaneous 56,690 54,410 96.0%54,124 95.5%(287)
Use of Money & Property 23,000 6,626 28.8%7,400 32.2%774
Waste Water Receipts 300,000 300,000 100.0%300,000 100.0%0
OPERATING REVENUES 4,836,348 661,567 13.7%673,103 13.9%11,537
APPROVED USE OF
FUND BALANCE
Payment of City Hall Loan 1,040,090 1,040,090 1,040,090
Purchase of Stringfield Property 852,606 852,606 852,606
APPROVED USE OF
FUND BALANCE 1,892,696 1,892,696 1,892,696
TOTAL REVENUES & USE OF FUND BAL.6,729,044 2,554,263 2,565,799
City of Grand Terrace
FY 2016-17 General Fund Monthly Financial Report
For the Period Ending October 31, 2016
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MONTHLY REVENUE - Property Tax (2016-17 vs. 2015-16)
$0
$0
$19,750
$2,686
$43,792
$133,872
$581,548
$50,251
$7,588
$122,994
$625,131
$18,564
$0
$0
$0
$12,171
$0
$0
$0
$0
$0
$0
$0
$0
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2016-17 2015-16
1,606,176
12,171
16,999
- 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000
FY2015-16 Actuals
FY2016-17 Actuals
FY2016-17 Expected
FY2015-16 Actuals FY2016-17 Actuals FY2016-17 Expected
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MONTHLY REVENUE - Sales Tax (2016-17 vs. 2015-16)
$0
$0
$29,595
$42,500
$56,500
$65,035
$49,874
$56,500
$77,239
$52,600
$47,574
$285,030
$0
$0
$91,751
$35,260
$0
$0
$0
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000 300,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2016-17 2015-16
$762,448
$127,011
$121,762
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000
FY2015-16 Actuals
FY2016-17 Actuals
FY2016-17 Expected
FY2015-16 Actuals FY2016-17 Actuals FY2016-17 Expected
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MONTHLY REVENUE - Licenses, Permits & Fees (2016-17 vs. 2015-16)
$17,097
$10,453
$15,994
$13,004
$16,329
$8,565
$48,502
$41,187
$27,556
$34,443
$22,471
$47,561
$24,198
$11,610
$32,354
$11,474
$0
$0
$0
$0
$0
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2016-17 2015-16
$303,162
$79,637
$78,188
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000
FY2015-16 Actuals
FY2016-17 Actuals
FY2016-17 Expected
FY2015-16 Actuals FY2016-17 Actuals FY2016-17 Expected
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MONTHLY REVENUE - Franchise Fees (2016-17 vs. 2015-16)
$0
$0
$26,663
$11,962
$71,031
$0
$24,572
$43,469
$41,436
$136,344
$69,205
$68,175
$0
$0
$26,386
$14,537
$0
$0
$0
$0
$0
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2016-17 2015-16
$492,856
$40,924
$41,590
- 100,000 200,000 300,000 400,000 500,000
FY2015-16 Actuals
FY2016-17 Actuals
FY2016-17 Expected
FY2015-16 Actuals FY2016-17 Actuals FY2016-17 Expected
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GENERAL FUND EXPENDITURE
BY CATEGORY
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EXPENDITURE ASSUMPTIONS:
8. Expenditure appropriations are divided into 12 monthly allocations, with
adjustments made for payroll periods, the timing of debt service
payments, and certain quarterly allocations.
9. Sections/Cost Centers are rolled into each Category as follows:
m. Salaries
n. Benefits
o. Professional/Contractual Services
p. Materials and Supplies
q. Lease of Facilities and/or Equipment
r. Equipment
s. Capital Projects
t. Utilities
u. Debt Services
v. Overhead Cost Allocation
w. Transfers Out
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City of Grand Terrace
FY 2016-17 General Fund Monthly Financial Report
For the Period Ending October 31, 2016
EXPENDITURES BY CATEGORY
Approved
Budget
Oct
Expected
Oct
YTD
%
Approved
Budget
Oct
YTD
Actuals
Oct
YTD
%
Approved
Budget
Positive
(Negative)
Variance
from
Expected
Salaries 792,146 238,969 30.2%229,730 29.0%9,240
Benefits 520,049 182,400 35.1%175,297 33.7%7,103
Professional/Contractual Services 3,199,563 954,278 29.8%950,323 29.7%3,955
Materials & Supplies 207,226 39,056 18.8%43,813 21.1%(4,757)
Lease of Facility/Equipment 7,652 1,984 25.9%1,815 23.7%169
Equipment 0 0 0 0
Capital Projects 0 0 0 0
Utilities 131,413 49,008 37.3%46,839 35.6%2,169
Debt Service 0 0 0 (0)
Overhead Cost Allocation (281,736)(66,613)23.6%(60,425)21.4%(6,188)
Transfers Out 126,500 25,697 20.3%31,625 25.0%(5,928)
4,702,813 1,424,780 30.3%1,419,017 30.2%5,764
Payment of City Hall Loan 1,040,090 1,040,090 1,040,090
Purchase of Stringfield Property 852,606 852,606 852,606
TOTAL EXPENDITURES 6,595,509 3,317,476 3,311,713
REVENUES 4,836,348 661,567 673,103
APPROVED USE OF FUND BALANCE:
1. PAYMENT OF LOAN 1,040,090 1,040,090 1,040,090
2. PURCHASE OF STRINGFIELD PROPERTY 852,606 852,606 852,606
SUB-TOTAL 6,729,044 2,554,263 2,565,799
EXPENDITURES (4,702,813)(1,424,780)(1,419,017)
PAYMENT OF CITY HALL LOAN (1,040,090)(1,040,090)(1,040,090)
PURCHASE OF STRINGFIELD PROPERTY (852,606)(852,606)(852,606)
SUB-TOTAL (6,595,509)(3,317,476)(3,311,713)
NET 133,535 (763,214)(745,914)
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MONTHLY EXPENDITURE - Salaries (2016-17 vs. 2015-16)
$55,881
$51,814
$52,468
$49,353
$44,587
$41,926
$64,982
$46,940
$48,226
$46,955
$58,222
$71,022
55,262
63,754
57,644
53,070
-
-
-
-
-
-
-
-
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2016-17 Actuals 2015-16 Actuals
$632,376
$229,730
$238,969
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000
FY2015-16 Actuals
FY2016-17 Actuals
FY2016-17 Expected
FY2015-16 Actuals FY2016-17 Actuals FY2016-17 Expected
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MONTHLY EXPENDITURE - Benefits (2016-17 vs. 2015-16)
$26,333
$16,766
$33,942
$15,837
$18,974
$27,935
$32,135
$15,828
$31,028
$48,381
$22,577
$44,598
39,814
42,887
51,576
41,020
-
-
-
-
-
-
-
-
- 10,000 20,000 30,000 40,000 50,000 60,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2016-17 Actuals 2015-16 Actuals
$334,335
$175,297
$182,400
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000
FY2015-16 Actuals
FY2016-17 Actuals
FY2016-17 Expected
FY2015-16 Actuals FY2016-17 Actuals FY2016-17 Expected
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MONTHLY EXPENDITURE - Professional Services (2016-17 vs. 2015-17)
$179,594
$258,228
$294,350
$211,637
$226,602
$327,636
$254,145
$251,835
$306,903
$229,293
$259,334
$337,478
168,514
280,360
277,932
223,518
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JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2016-17 Actuals 2015-16 Actuals
3,137,034
950,323
954,278
100,000 600,000 1,100,000 1,600,000 2,100,000 2,600,000 3,100,000
FY2015-16 Actuals
FY2016-17 Actuals
FY2016-17 Expected
FY2015-16 Actuals FY2016-17 Actuals FY2016-17 Expected
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MONTHLY EXPENDITURE - Materials & Supplies (2016-17 vs. 2015-16)
$13,786
$18,516
$5,164
$4,919
$23,089
$10,892
$8,704
$15,023
$22,965
$14,333
$22,894
$28,568
7,230
20,803
8,262
7,517
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JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2016-17 2015-16 Actuals
$188,853
$43,813
$39,056
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000
FY2015-16 Actuals
FY2016-17 Actuals
FY2016-17 Expected
FY2015-16 Actuals FY2016-17 Actuals FY2016-17 Expected
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AGENDA REPORT
MEETING DATE: December 13, 2016 Council Item
TITLE: Monthly Business License Report for October 2016
PRESENTED BY: Cynthia Fortune, Finance Director
RECOMMENDATION: Receive and file the Monthly Business License Report for
the period ending October 31, 2016.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability”, through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The Finance Department has developed a Monthly Business License Report (MBLR),
which will be submitted to the City Council each month. The attached MBLR is for the
period ending September 30, 2016. The purpose of the MBLR is to recognize new
businesses that have opened in Grand Terrace; identify projected revenue receipts from
these new businesses and provide the locations of the new businesses that opened
offices in the City.
Since the City’s business licenses have an annual calendar date from January 1st to
December 31st, this report covers an nine-month period: January 1, 2016 to September
30, 2016.
DISCUSSION:
Chapter 5.04 of the City’s Municipal Code states that any person, firm or corporation
conducting or carrying on business within the city limits shall be charged a business
license tax.
The City of Grand Terrace (City) contracts with MuniServices (Consultant) for the
following three (3) main components:
1. Tax Administration: of the City’s business license processing, renewals,
collections, on-going monitoring and administration of the business license tax.
a. Online Application and Renewal:
Provide a link on the City’s website that will enable all businesses to
apply for a business license and pay its business tax on-line through
Consultant’s software application;
Provide a kiosk linking to the Consultant’s website to allow on-line
processing and printing of applicable documents and receipts for
Walk-In customers into City Hall.
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b. Taxpayer Notification and Remittance:
Consultant to send individualized tax forms to all known taxpayers;
Taxpayers will remit payments to the City c/o Consultant.
c. Deposit Process:
Deposits will be made via Automated Clearing House (ACH) as
instructed by the City;
Deposits will be for amounts received less Consultants’ fees ($12.00
per license payment processed).
2. Discovery Services: identification of entities subject to City business license
taxes which are not properly registered, or otherwise not reporting business
taxes to the City.
a. Inventory:
Establish a comprehensive inventory of entities subject to taxation
by the City;
Notify all entities of non-compliance with the City’s business tax
requirements and collect the amount of identified deficiencies;
Establish a call center open during normal business hours to answer
any questions regarding application, remittance and reporting
requirements regarding the City’s business licenses taxes;
Consultant’s compensation will be 35% of the additional revenue
received from the Discovery Services.
3. Deficiency Audit Services: identification of entities subject to City business
license taxes that are not properly reporting the full amount tax which they are
subject to under the City’s Municipal Code.
a. Inventory:
Establish a comprehensive inventory of registered entities subject to
taxation by the City;
For under-reporting entities identified, receive approval from the city
to conduct a review of the entity’s records and determine the
amount of tax due;
Invoice entity on behalf of the City and educate the entity on the
City’s tax requirements to avoid under-reporting in the future;
Consultant’s compensation will be 35% of the additional revenue
received from the Discovery Services.
NEW BUSINESS LICENSES ISSUED
For the period from January 1, 2016 through October 31, 2016, 120 business licenses
were issued. Of the 112 business licenses, 26 have physical addresses in the City.
Below are charts that summarize all licenses issued during this tenth-month period.
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Month In City Outside
City TOTAL
Jan 8 7 15
Feb 2 10 12
Mar 3 11 14
Apr 4 12 16
May 2 10 12
Jun 2 16 18
Jul 1 7 8
Aug 2 5 7
Sep 2 8 10
Oct 1 7 8
TOTAL 27 93 120
Approximately 22.5% of all business licenses issued have physical locations within City
limits. These businesses are estimating total annual Gross Receipts of $2.1m.
Below is a chart of new businesses with physical locations within and outside City
limits.
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NEW BUSINESS LICENSES ISSUED WITHIN THE CITY – Physical Map
NEW BUSINESS LICENSES ISSUED WITHIN THE CITY – Address Detail
(new business(es) for the month highlighted in yellow)
Map
No. Business Name DBA Physical Address NAICS Description
Start
Mo.
15
ABDELJAWAD
MOHAMMAD
JACK'S
WHOLESALE
12210 MICHIGAN
STREET #6
Other Miscellaneous
Nondurable Goods
Merchant Wholesalers JAN
1 CROW PATRICK R
CORONA
DETAILING
SUPPLIES
22658 FLAMINGO
STREET
Other Direct Selling
Establishments JUN
2
ELITE
CONSERVATION
PURCHASE GREEN
REDLANDS
21800 BARTON
ROAD
Other Miscellaneous
Nondurable Goods
Merchant Wholesalers APR
3
F & J JANITORIAL
SERVICES
12238 1/4
MICHIGAN
STREET Janitorial Services JAN
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Map
No. Business Name DBA Physical Address NAICS Description
Start
Mo.
4
FIVE OAKS SPEECH
THERAPY SERVICES
22365 BARTON
ROAD SUITE 104
Offices of Physical,
Occupational and Speech
Therapists, and
Audiologists MAY
15 GLOBAL PRO MX GLOBAL PRO MX
12210 MICHIGAN
STREET SUITE 26
Motor Vehicle Parts (Used)
Merchant Wholesalers JAN
5
HAROLD LUKE MD
INC
22182 BARTON
ROAD
Offices of Physicians
(except Mental Health
Specialists) MAR
6
HEART MATTERS
FOSTER FAMILY
AGENCY THE
HEART MATTERS
FOSTER FAMILY
AGENCY THE
21935 VAN
BUREN STREET
SUITE A1 Child and Youth Services JUN
7
HORNBECK DAVID
ERIK D & L PLUMBING
11797 HOLLY
STREET
Plumbing, Heating, and Air-
Conditioning Contractors FEB
8 HUNT ANDREW M
ELEPHANT SHOE
PRINTING
12050 PARADISE
STREET
Commercial Screen
Printing JAN
6 HUNT DARREN M
HUNT ELECTRICAL
CONTRACTORS
21935 VAN
BUREN STREET
SUITE B13
Electrical Contractors and
Other Wiring Installation
Contractors APR
9 INKLINGS INKLINGS
22131 RAVEN
WAY
Educational and Support
Services APR
15
LUXURY WINDOW
FASHIONS
LUXURY WINDOW
FASHIONS
12210 MICHIGAN
STREET #2 Interior Design Services JAN
10
MARY MYONG
SOOK SHIN
SHINE
ASSOCIATES
22545 BARTON
ROAD SUITE 203 International Affairs OCT
11 NAKI ALBERT P NAKI SHAVE ICE
22745 DE BERRY
STREET
Dairy Product (except Dried
or Canned) Merchant
Wholesalers SEP
12
NSA PROPERTY
HOLDINGS LLC
STORAMERICA
GRAND TERRACE
21971 DE BERRY
STREET
Lessors of Mini-
warehouses and Self-
Storage Units SEP
13 SMALLEY SONYA A
INKY PAGE
EDITING
22872 PALM
AVENUE
Document preparation
services APR
14
SPOTLESS MAIDS
REFERRAL AGENCY
LLC SPOTLESS MAIDS
22737 BARTON
ROAD Janitorial Services FEB
15 SURBER MACHINE SURBER MACHINE
12210 MICHIGAN
AVENUE
Mining Equipment &
Supplies JAN
16 TAYLOR KENT USA ENTERPRISE
22136 MAVIS
STREET Electronic Shopping JAN
17 TAYLOR VALDA
CJLJ FINANCIAL
SERVICES
22865
BRENTWOOD
STREET
Document preparation
services MAY
10 TRAN CALVIN
ROYAL NAILS
SALON
22545 BARTON
ROAD #112 Nail Salons AUG
18 VILLAMAR RUBEN WHAT U NEED
22077 BARTON
ROAD
Site Preparation
Contractors AUG
2
WIDEWORLD
SPORTSWEAR INC
21800 BARTON
ROAD UNIT 111
Men's and Boys' Clothing
and Furnishings Merchant
Wholesalers MAR
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Map
No. Business Name DBA Physical Address NAICS Description
Start
Mo.
2
WILHITE LANGLEY
INC
21800 BARTON
ROAD #102
New Single-Family Housing
Construction (except For-
Sale Builders) MAR
19 ZAPPE SARA M
BLUE MOUNTAIN
JEWELRY DESIGN
23336
WESTWOOD
STREET Jewelry Design JUL
20
ZAVALA ALMENDRA
GARCIA
12040 LACROSSE
AVENUE Beauty Salons JAN
FISCAL IMPACT
Total business license fees collected for all business licenses issued are shown below:
Description Business License
Fees Collected
In City $2,150
Outside City 6,840
TOTAL $8,890
There is no fiscal impact associated with the receipt of the Monthly Business License
Report for the period ending October 31, 2016.
APPROVALS:
Cynthia A. Fortune Completed 11/25/2016 11:32 AM
Finance Completed 11/25/2016 11:32 AM
City Attorney Completed 11/28/2016 11:10 AM
City Manager Completed 12/08/2016 4:56 PM
City Council Pending 12/13/2016 6:00 PM
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AGENDA REPORT
MEETING DATE: December 13, 2016 Council Item
TITLE: Zoning Code Amendment 15-02 and Specific Plan
Amendment 15-01 Regulating Smoke Shops and Tobacco
Stores
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: 1. Conduct a public hearing and;
2. Waive further reading and Introduce an ORDINANCE
ADOPTING ZONE CHANGE 15-02 AMENDING CHAPTER
18.82 OF THE GRAND TERRACE MUNICIPAL CODE AND
SPECIFIC PLAN AMENDMENT 15-01 FOR THE
PURPOSE OF REGULATING SMOKE SHOPS AND
TOBACCO STORES
2030 VISION STATEMENT:
This item supports our Mission “To preserve and protect our community and its
Exceptional quality of life through thoughtful planning, within the constraints of fiscally
responsible government”.
BACKGROUND:
Due to several inquiries regarding the establishment of smoke shops and vapor lounges
and inadequate zoning regulations to adequately address potential secondary impacts
related to such uses the City Council adopted an urgency ordinance establishing a
temporary moratorium, which expired on September 23, 2016.
Tobacco retailers, electronic cigarette retailers and vapor lounges within the City
present unique challenges to local government because the Grand Terrace Municipal
Code does not, currently, define or regulate these types of land uses. Smoke shops are
permitted within certain zones of the Barton Road Specific Plan but are not otherwise
regulated. In the absence of specific standards and zoning regulations pertaining to
tobacco retailers, electronic cigarette retailers, smoke shops and vapor lounges, it is
difficult to mitigate the secondary impacts generated by these establishments.
The Planning Commission conducted two public hearings, and concluded the hearings
on November 3, 2016, voting to recommend that the City Council adopt an ordinance
regulating smoke shops and tobacco stores. Currently, there are two smoke shops in
the City. They each sell conventional and non-conventional tobacco products and
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devices. There are no vapor or hookah lounges.
DISCUSSION:
The following changes to the Zoning Code and Barton Road Specific Plan have been
identified to adequately regulate smoke shops, tobacco stores and related uses:
Amend the Zoning Code to determine permissible districts that would
permit smoke shops, electronic cigarettes retail stores, vapor and hookah
lounges; and, to establish development and operational standards.
Amend the Zoning Code to establish definitions for these uses.
Revision to the Zoning Code and Barton Road Specific Plan to determine
the permit and review process for these uses
Revise the Barton Road Specific Plan to determine permissible zone
district for such uses.
Revise the Barton Road Specific Plan to reference the Zoning Code for
operational development
Attached for the Council’s consideration is a proposed Ordinance regulating the above
uses.
The proposed ordinance would allow for the establishment of smoke shops and tobacco
stores in the C2 General Commercial and CM Commercial Manufacturing zone districts,
subject to a standard conditional use permit, meaning the CUP would be subject to a
noticed public hearing before the Planning Commission.
Currently, the BRSP allows smoke shops in the Village Commercial (between Canal
Street and generally Mount Vernon Avenue) and General Commercial (between the I-
215 Freeway to Canal Street) zone districts, and does not require a permit or include
any regulations. The proposed ordinance would allow smoke shops and tobacco stores
in the BRSP-GC and BRSP-VC zones district with a CUP.
The ordinance clearly states that vapor lounges and hookah lounges are prohibited
within Grand Terrace. The Commission deliberated this provision and limited the
prohibition to vapor and hookah lounges, in order to give the City the flexibility to
consider other uses, such as cigar bars.
The ordinance proposes to establish separation criteria between smoke shops/tobacco
stores and other uses, as follows: 1,000 feet from public schools, child care facilities,
parks, libraries and community centers; and 1,000 feet from another smoke
shop/tobacco store. The distance would be measured from property line to property line.
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Development and operational standards are also proposed. For instance, minors would
not be allowed within the store without a parent/legal guardian, no sales to minors would
be allowed, no self-service machines or amusement devices are allowed; and windows
could not be fully obstructed.
The ordinance also contains definitions. The definitions are key for determining the use.
The definitions include, but are not limited to the following:
"Tobacco store and smoke shop” means any premises dedicated to the display,
sale, distribution, delivery, offering, furnishing, or marketing of tobacco, tobacco
products, tobacco related products, electronic smoking devices, or tobacco
paraphernalia; provided however, that any grocery store, supermarket, convenience
store or similar retail use that only sells conventional cigars, cigarettes or tobacco as
an ancillary sale shall not be defined as a “smoke shop and tobacco store” and shall
not be subject to the restrictions in this chapter.
“Tobacco paraphernalia” shall mean any paraphernalia, equipment, device, or
instrument that is primarily designed or manufactured for the smoking, chewing,
absorbing, dissolving, inhaling, snorting, sniffing, or ingesting by any other means
into the body of tobacco, tobacco products, or other controlled substances as
defined in California Health and Safety Code Section 11054 et seq. Items or devices
classified as tobacco paraphernalia include but are not limited to the following: pipes,
punctured metal bowls, bongs, water bongs, electric pipes, ecigarettes, ecigarette
juice, buzz bombs, vaporizers, hookahs, and devices for holding burning material.
Lighters and matches shall be excluded from the definition of tobacco paraphernalia.
"Tobacco products" means any substance containing the tobacco leaf, including but
not limited to cigarettes, cigars, pipe tobacco, hookah tobacco, snuff, chewing
tobacco, dipping tobacco, snus, bidis, or any other preparation of tobacco; and any
product of formulation of matter containing biologically active amounts of nicotine
that is manufactured, sold, offered for sale, or otherwise distributed with the
expectation that the product or matter will be introduced into the human body, but
does not include any cessation product specifically approved by the United States
Food and Drug Administration for use in treating nicotine or tobacco dependence.
As defined and as proposed, a smoke shop/tobacco store could sell conventional
tobacco products (cigarettes, cigars, tobacco), and electronic smoking devices (e-
cigarettes, juices); and they could also sell tobacco paraphernalia which includes pipes,
water bongs, hookahs, and vaporizers.
A definition of “ancillary sale” is also being established to allow for grocery stores,
convenience stores or similar market uses that have less than 5% or 250 square feet of
conventional cigars, cigarettes, tobacco or e-cigarettes would not classified as a smoke
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shop or tobacco store and exempt from requiring a CUP. The definition did not originally
contain e-cigarettes; and it was added based on Commission direction.
“Ancillary sale” shall mean where a grocery store, supermarket, convenience store
or other similar market uses no more than five percent (5%) of its gross floor area, or
250 square feet, whichever is less for the display, sale, distribution, delivery,
offering, furnishing, or marketing of conventional cigars cigarettes, e-cigarettes or
tobacco. For any grocery store, convenience market, retail kiosk or similar use
consisting of 250 square feet or less, “ancillary sale’ shall mean where no more than
five square feet are used for the display sale, distribution, deliver, offering, furnishing
or marketing of conventional cigars cigarettes, e-cigarettes or tobacco or. The
display, sale, distribution, delivery, offering, furnishing, or marketing of any other
tobacco products or tobacco paraphernalia, regardless of square footage used, is
subject to the restrictions of this chapter and shall not constitute ancillary sale” under
any circumstance.
Consideration of Existing Uses:
The two existing smoke shop uses are subject to the ordinance and will be required to
obtain a CUP within one year of the effective date of the ordinance. Staff conducted site
visits at Stater Bros., Grand Terrace Market, all convenience stores, and liquor stores
and based on visual inspections the businesses would fall within the definition of
ancillary sales.
FISCAL IMPACT:
None.
ATTACHMENTS:
Ordinance_ZCA 15-02 & SPA (DOC)
APPROVALS:
Sandra Molina Completed 12/04/2016 7:09 PM
Finance Completed 12/05/2016 10:46 AM
City Attorney Completed 12/05/2016 3:27 PM
Sandra Molina Completed 12/05/2016 4:38 PM
City Manager Completed 12/08/2016 7:40 AM
City Council Pending 12/13/2016 6:00 PM
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ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE ADOPTING ZONE CHANGE 15-02 AMENDING CHAPTER
18.82 OF THE GRAND TERRACE MUNICIPAL CODE AND SPECIFIC
PLAN AMENDMENT 15-02 FOR THE PURPOSE OF REGULATING
SMOKE SHOPS AND TOBACCO STORES
WHEREAS, the City of Grand Terrace (“City”) has adopted a General Plan,
including a Land Use Element; and
WHEREAS, state law requires that the City’s Zoning Code (Title 18 of the Grand
Terrace Municipal Code) conform with the General Plan’s goals and policies; and
WHEREAS, pursuant to Sections 65800 and 65850 of the California Government
Code, the City may adopt ordinances to regulate the use of buildings, structures, and
land as between industry, business, residences, and open space, and other purposes;
to regulate the location, height, bulk, number of stories and size of buildings and
structures, the size and use of lots, yards, courts and other open spaces, the
percentage of a lot which may be occupied by a building or structure, and the intensity
of land use; and to establish requirements for off-street parking, in compliance with the
California Government Code.
WHEREAS, Chapter 18.90 of the Municipal Code provides a process for the
amendment of the Zoning Code.
WHEREAS, on September 15, 2016, September 29, 2016, and November 3,
2016, the Planning Commission of the City of Grand Terrace conducted duly noticed
public hearings at the Grand Terrace City Hall Council Chambers located 22795 Barton
Road, Grand Terrace, CA 92313 and concluded the hearing on that date.
WHEREAS, on December 13, 2016, the City Council of the City of Grand
Terrace conducted a duly noticed public at the Grand Terrace City Hall Council
Chambers located 22795 Barton Road, Grand Terrace, CA 92313 and concluded the
hearing on that date.
WHEREAS, all legal prerequisites to the adoption of this Ordinance have
occurred.
NOW THEREFORE, it is hereby found, determined, and resolved by the City
Council of the City of Grand Terrace, as follows
SECTION 1. Zoning Code Amendment 15-02 and Specific Plan Amendment
15-01 are exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15061(b)(3) of the CEQA Guidelines because the activity is covered by the
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Page 2 of 8
general rule that CEQA applies only to projects which have the potential for causing a
significant effect on the environment. Where it can be seen with certainty that there is
no possibility that the activity in question may have a significant effect on the
environment, the activity is not subject to CEQA. The Ordinance establishes
regulations for smoke shops and similar uses and will not have any direct impact on the
environment.
SECTION 2. Zoning Code Amendment 15-02 and Specific Plan Amendment
15-01 will not be detrimental to the health, safety, morals, comfort or general welfare of
the persons residing or working within the neighborhood of the proposed amendment or
within the city because these amendments are intended to regulate smoke shops and
tobacco stores which tend to have secondary deleterious effects on surrounding
neighorhoods.
SECTION 3. Zoning Code Amendment 15-02 and Specific Plan Amendment
15-01 will not be injurious to property or improvements in the neighborhood or within the
city because it will not preclude the continued use and/or development of surrounding
properties.
SECTION 4. Chapter 18.82 (Standards for Specified Land Uses and Activities)
of Title 18 of the Grand Terrace Municipal Code is hereby amended (Zoning Code
Amendment 15-02) to add Section 18.82.030, as follows:
“Section 18.82.030 Zoning and Land Use Standards for Tobacco Stores and Smoke
Shops
A Purpose. The regulation of tobacco retailers is necessary and in the interests of the
public health, safety and general welfare because there is the substantial likelihood
of the establishment and operation of tobacco retailers in the City of Grand Terrace.
The proliferation of tobacco retailers in the city would result in undesirable impacts
to the community. Among these impacts are increased potential for tobacco sales to
minors, greater opportunity for the sale of illegal drug paraphernalia that is marketed
as tobacco paraphernalia, and heightened risk of negative aesthetic impacts, blight,
and loss of property values of residential neighborhoods and businesses in close
proximity to such uses. This section contains amendments consistent with good
zoning and planning practices to address such negative impacts of tobacco retailers
while providing a reasonable number of locations and zones for such uses to locate
within the city of Grand Terrace.
B Definitions.
1. “Amusement device” shall mean any device, whether mechanical, electrical,
electronic, computerized, or similar object, which by payment of a fee, or
insertion of a coin or token, may be operated for the primary purpose of
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amusement. The term amusement machine does not include any device or
object the primary purpose of which is to play music.
2. “Ancillary sale” shall mean where a grocery store, supermarket, convenience
store or other similar market uses no more than five percent (5%) of its gross
floor area, or 250 square feet, whichever is less for the display, sale,
distribution, delivery, offering, furnishing, or marketing of conventional cigars
cigarettes, e-cigarettes or tobacco. For any grocery store, convenience market,
retail kiosk or similar use consisting of 250 square feet or less, “ancillary sale’
shall mean where no more than five square feet are used for the display sale,
distribution, deliver, offering, furnishing or marketing of conventional cigars
cigarettes, e-cigarettes or tobacco or. The display, sale, distribution, delivery,
offering, furnishing, or marketing of any other tobacco products or tobacco
paraphernalia, regardless of square footage used, is subject to the restrictions
of this chapter and shall not constitute ancillary sale” under any circumstance.
3. "Electronic cigarette" means an electronic and/or battery operated device, the
use of which may resemble smoking that can be used to deliver an inhaled
dose of nicotine or other substances and that causes the user to exhale any
smoke, vapor, or substance other than that produced by unenhanced human
exhalation. "Electronic cigarette" includes any such device, whether
manufactured, distributed, marketed or sold as an electronic cigarette, an
electronic cigar, an electronic cigarillo, an electronic pipe, an electronic hookah,
a vapor cigarette or any other product name or descriptor.
4. Electronic cigarette retailer" means any establishment that sells electronic
cigarettes.
5. “Tobacco paraphernalia” shall mean any paraphernalia, equipment, device, or
instrument that is primarily designed or manufactured for the smoking, chewing,
absorbing, dissolving, inhaling, snorting, sniffing, or ingesting by any other means
into the body of tobacco, tobacco products, or other controlled substances as
defined in California Health and Safety Code Section 11054 et seq. Items or
devices classified as tobacco paraphernalia include but are not limited to the
following: pipes, punctured metal bowls, bongs, water bongs, electric pipes,
ecigarettes, ecigarette juice, buzz bombs, vaporizers, hookahs, and devices for
holding burning material. Lighters and matches shall be excluded from the
definition of tobacco paraphernalia
6. "Tobacco products" means any substance containing the tobacco leaf, including but not limited to cigarettes, cigars, pipe tobacco, hookah tobacco, snuff, chewing
tobacco, dipping tobacco, snus, bidis, or any other preparation of tobacco; and any product of formulation of matter containing biologically active amounts of nicotine that is manufactured, sold, offered for sale, or otherwise distributed with the expectation that the product or matter will be introduced into the human body,
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Ordinance No.
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but does not include any cessation product specifically approved by the United States Food and Drug Administration for use in treating nicotine or tobacco dependence.
7. "Tobacco store and smoke shop” means any premises dedicated to the display,
sale, distribution, delivery, offering, furnishing, or marketing of tobacco, tobacco
products, tobacco related products, electronic smoking devices, or tobacco
paraphernalia; provided however, that any grocery store, supermarket,
convenience store or similar retail use that only sells conventional cigars,
cigarettes, e-cigarettes or tobacco as an ancillary sale shall not be defined as a
“smoke shop and tobacco store” and shall not be subject to the restrictions in this
chapter.
8. "Vapor lounge" means any establishment that sells electronic cigarettes for
consumption on site.
C. Prohibition. The establishment of a vapor lounges and hookah lounges are
prohibited in the City of Grand Terrace.
D. Zoning. Notwithstanding any other provision of this title to the contrary, smoke shops
and tobacco stores shall be subject to a standard conditional use permit and only
within the following zones, subject to the regulations contained in this chapter:
1. C2 General Commercial
2. CM Commercial Manufacturing
3. BRSP-General Commercial
4. BRSP-Village Commercial
E. Locational standards.
1. Smoke shops and tobacco stores shall not be located within 1,000 feet,
measured property line to property line, from a public school, child care facility,
park, library, or community center.
2. Smoke shops and tobacco stores shall not be located within 1,000 feet,
measured property line to property line, from another smoke shop and tobacco
store.
D. Development and Operational Standards. Standard conditions of approval for any
conditional use permit shall, at a minimum, include the following
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Ordinance No.
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1. Minors, not accompanied by his or her parent or legal guardian, shall not be
allowed or permitted to enter or remain within any smoke shop and tobacco
store.
2. Smoke shops and tobacco stores shall post clear signage stating that minors
may not enter the premises unless accompanied by a parent or legal guardian.
At least one such sign shall be placed in a conspicuous location near each public
entrance to the smoke shop and tobacco store. It shall be unlawful for a smoke
shop and tobacco store to fail to display and maintain, or fail to cause to be
displayed or maintained, such signage.
3. No smoking shall be permitted on the premises at any time.
4. No sales may be solicited or conducted on the premises by minors.
5. No self-service tobacco, tobacco product, or tobacco paraphernalia displays shall
be permitted.
6. There shall be no obstructions within the storefront windows and doors which
would hinder visual surveillance of the interior of the tenant space from the
outside of the premises during operating hours. Obstructions would include
signage, window tint, window coverings, advertisements, etc.
7. The interior of the business shall be maintained with adequate illumination to
make the conduct of patrons within the premises readily discernible to persons of
normal visual acuity.
8. Food for consumption is not permitted on the premises.
9. No alcoholic beverages shall be sold or consumed on the business premises.
10. No amusement devices, shall be permitted anywhere within the business.
E. Legally existing tobacco stores and smoke shops.
Smoke shops and tobacco stores that are legally existing on the effective date of the
ordinance codified in this chapter shall obtain a conditional use permit within twelve
months of the effective date of this ordinance; provided that they are permissible
within the zone district. In all other cases, the smoke shop and tobacco store shall
be legal nonconforming and shall be regulated pursuant to Chapter 18.76
(Nonconforming uses and structures).”
SECTION 5. Table 1 Land Use Matrix of Section V (Specific Plan
Administration) of the Barton Road Specific Plan (Specific Plan Amendment 15-01) shall
be revised follows:
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Ordinance No.
Page 6 of 8
“General
Commercial
PA1
Village Commercial
PA 2
Office/Professional
PA 3
1 Retail
Commercial Uses
Smoke shops(5) C C
(5) Subject to the provisions of Section 18.82.030 of the Grand Terrace Zoning
Code.
SECTION 6. The City Council declares that it would have adopted this
ordinance and each section, subsection, sentence, clause, phrase, or portion of it
irrespective of the fact that any one or more sections, subsections, sentences, clauses,
phrases or portions of it be declared invalid or unconstitutional. If for any reason any
portion of this ordinance is declared invalid or unconstitutional, then all other provisions
shall remain valid and enforceable.
SECTION 7. This ordinance shall take effect thirty days from the date of
adoption.
SECTION 8. First read at a regular meeting of the City Council held on the 13th
day of November, 2016 and finally adopted and ordered posted at a regular meeting of
said City Council on the 10th day of January, 2017.
SECTION 9. The City Clerk shall post this Ordinance in three (3) public places
within fifteen (15) days of its adoption, as designated for such purposes by the City
Council.
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Ordinance No.
Page 7 of 8
ATTEST:
____________________________ ______________________________
Pat Jacquez-Nares Darcy McNaboe
City Clerk Mayor
Approved as to form:
____________________________
Richard L. Adams, II
City Attorney
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Ordinance No.
Page 8 of 8
I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, do hereby certify that the
foregoing Ordinance was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the ___ day of _____________, 2016, by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Pat Jacquez-Nares
City Clerk
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AGENDA REPORT
MEETING DATE: December 13, 2016 Council Item
TITLE: Site and Architectural Review (SA) 14-07-A1 and
Environmental 14-04-A1: Construction of a Two-Story Single
Family Residence on the South of Vivienda Avenue,
Approximately 160 Feet West of Burns Avenue
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: The Planning Commission’s approval of the Project is
Presented as the Recommendation to Uphold the Planning
Commission’s Approval to ADOPT A NOTICE OF
EXEMPTION AND APPROVE SITE AND
ARCHITECTURAL REVIEW 14-07-A1 TO CONSTRUCT A
SINGLE FAMILY RESIDENCE ON A PARCEL LOCATED
SOUTH OF VIVIENDA AVENUE APPROXIMATELY 160
FEET WEST OF BURNS AVENUE (APN 0275-282-20)
2030 VISION STATEMENT:
This staff report support Goal #3 Promote Economic Development.
BACKGROUND:
On November 3, 2016, the Planning Commission conducted a public hearing on this
item and voted 4-1 adopting Resolution 2016-25 finding the Project exempt from the
California Environmental Quality Act (CEQA) and approving the proposed Project. The
Project consists of the construction of a two story, 3,612 square foot custom home with
an 866 square foot attached three-car garage and a 2,706 square foot attached RV
garage on a 28,076 square foot lot. On May 7, 2015, the Planning Commission has
previously approved this Project; however, because the Project expired, the applicant
re-applied to obtain a new approval.
In 2015, the proposed residence received opposition from the surrounding neighbors
citing privacy issues due to the two story residence. The Applicant, Mr. Joab Jerome,
revised the plans to show a glass enclosure of a second story outdoor deck and the
installation of Cherry trees along the north boundary. The scope of the Project
considered by the Commission on November 3, 2016, conformed to the Commission’s
May 2015 approval. At the November 3rd meeting, opposition to the Project by
surrounding neighbors was again expressed.
The Commission’s action on November 3rd was subject to a 10-day appeal period. The
Zoning Code states that an appeal may be made by a member of the City Council.
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Residents adjacent to the Project contacted Mayor McNaboe and expressed their
concerns with the Project. Subsequent to the Commission meeting the Mayor and City
Staff met with residents John and Juanita Odenbaugh, who wanted Staff to see their
backyard in relation to the Project which is directly behind her property. Directly after
that meeting, the Mayor and City Staff met with residents at Mr. Simon’s property, which
also backs onto the Project site. Residents expressed their concerns with the Project
particularly focused on compatibility with the neighborhood, privacy concerns, shadow
effects of the large and tall structure, drainage, and environmental review.
Under the provisions of the Municipal Code, the Mayor appealed the Project, to allow
the residents to express their concerns to the full Council. The City Council, in hearing
this appeal, may:
1) Uphold the Commission’s approval and deny the appeal;
2) Uphold the appeal and deny Site and Architectural Review approval; or
3) Remand the Project back to the Commission with the direction to study a
different design.
Attached for the Council’s reference are the November 3, 2016 staff report, the adopted
Resolution, which contains the findings for approval, Draft Planning Commission
Minutes of the November 3rd meeting, and Letters of Opposition from neighboring
residents.
DISCUSSION:
Staff informed the Applicant and the Applicant’s representative, Mr. Peter Ulloa, of the
appeal, and informed them of the appeal process. Mr. Ulloa has expressed to Staff that
the Applicant wishes to move forward with the appeal process; however, that a single
story design has been prepared that the Applicant is prepared to process should the
Council not support the two-story residence. Preliminary elevations and floor plan of the
possible single story residence is attached.
Three letters of opposition were received within the appeal period. One is from resident,
John Odenbaugh, the second from resident Michael Simon and the third is a petition in
opposition to the Project signed by 18 residents. These letters are attached. Residents
submitted written letters in opposition to the Project. The letters raise the following main
points of opposition:
Point of Opposition Summary
Size and scale The size and scale of the house does not fit with the size
and scale of homes within the neighborhood, which are
single story and smaller in area
Privacy The 2 story house with second story deck and windows
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looks upon the rear of the adjacent residential years
Shadow effect The size and scale will cast shadows on adjacent properties
for long periods of time
Fill Dirt & Drainage The property is being raised to accommodate drainage flows
which increases the height of the house in relation to
adjacent grades
Drainage Potential for drainage to run onto adjacent properties
Increased Traffic From residents access the new proposed home
Environmental analysis The environmental exemption did not consider impacts and
hazards from what used to be a working farm.
Approval Process-Findings of Approval
Chapter 18.63 (Site and Architectural Review) contains the following findings that must
be made to approve a Site and Architectural Review application:
a. The Project is consistent with the intent of the Grand Terrace Municipal Code and
the General Plan.
b. The location and configuration of all structures associated with this Project are
visually harmonious with this site and surrounding sites and structures, that they do
not interfere with the neighbors' privacy, that they do not unnecessarily block
scenic views from other structures and/or public areas and are in scale with the
townscape and natural landscape of the area.
c. The architectural design of structures, their materials and colors are visually
harmonious with the surrounding development, natural landforms, are functional
for the Project and are consistent with the Grand Terrace Municipal Code. .
d. The plan for landscaping and open spaces provide a functional and visually
pleasing setting for the structures on this site and is harmonious with the natural
landscape of the area and nearby developments
e. There is no indiscriminate clearing of property, destruction of trees or natural
vegetation or the excessive and unsightly grading of hillsides, thus the natural
beauty of the City, its setting, and natural landforms are preserved.
f. Conditions of approval for this project necessary to secure the purposes of the
Grand Terrace Municipal Code and General Plan are made a part of this approval.
In addition all Projects must have a finding relating to the Project’s in analysis in relation
to the CEQA.
The Planning Commission, in approving the Project determined that all of the above
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findings could be made, and also found the Project categorically exempt from CEQA,
pursuant to Section 15303, Class 3. This provision exempts the construction of one
single family residence. The Class 3 exemption applies to projects that are ordinarily
insignificant on its impact to the environment.
Council Actions
Should the Council determine that the Commission’s action should be upheld,
Attachment 9, is a Resolution making that determination.
Should the Council decide to remand the Project back to the Planning Commission and
directing Staff and the Commission to study a different design, they Council may simply
provide the direction to do so.
Should the Council determine that the Commission’s action should be overturned, the
Council should identify which finding(s) above, including the CEQA finding, cannot be
made, and the Resolution will be revised accordingly. For instance, if the Council finds
that finding (b) above cannot be made because the proposed residence would interfere
with neighbor’s privacy and it is not in scale with the natural landscape of the area, then
the Commission’s approval would be overturned.
Public Notice
Public notice of the pending application was published in the Grand Terrace City News,
posted, and mailed to property owners within 300 feet of the site, a minimum of 10 days
prior to the hearing date.
FISCAL IMPACT
The Council’s action does not impact the General Fund.
ATTACHMENTS:
11-3-16 PC Staff Report.pdf (PDF)
PC Resolution 2016-25 Approving SA 14-07-A1 (PDF)
Draft Planning Commission Minutes 11-3-2016.pdf (PDF)
Letter from John Odenbaugh.pdf (PDF)
Letter from Michael Simon.pdf (PDF)
Letters from Residents.pdf (PDF)
Excerpt from Chapter 18.63 - Findings for Approval (PDF)
CC Resolution Upholding PC Approval (PDF)
Single Family Concept (PDF)
APPROVALS:
Sandra Molina Completed 12/06/2016 3:02 PM
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Finance Completed 12/08/2016 4:19 PM
City Attorney Completed 12/08/2016 5:12 PM
Sandra Molina Completed 12/08/2016 5:13 PM
City Manager Completed 12/08/2016 7:54 AM
City Council Pending 12/13/2016 6:00 PM
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AGENDA REPORT
MEETING DATE:November 3, 2016
TITLE:Site and Architectural Review (SA) 14-07-A1 and
Environmental 14-04-A1: Construction of a Two-Story Single
Family Residence on the South of Vivienda Avenue,
Approximately 160 Feet West of Burns Avenue
PRESENTED BY:Sandra Molina, Planning & Development Services Director
RECOMMENDATION:Adopt a RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF GRAND TERRACE ADOPTING A
NOTICE OF EXEMPTION AND APPROVING SITE AND
ARCHITECTURAL REVIEW 14-07-A1 TO CONSTRUCT A
SINGLE FAMILY RESIDENCE ON A PARCEL LOCATED
SOUTH OF VIVIENDA AVENUE APPROXIMATELY 160
FEET WEST OF BURNS AVENUE (APN 0275-282-20)
2030 VISION STATEMENT:
This staff report support Goal #3 Promote Economic Development.
BACKGROUND:
On May 7, 2015, the Planning Commission approved Site and Architectural Review 14-
07 approving the construction of a two story, 3,612 square foot custom home with an
866 square foot attached three-car garage and a 2,706 square foot attached RV garage
on a 28,076 square foot lot.
As the Commission may recall, the proposed residence received opposition from the
surrounding neighbors citing privacy issues due to the two stories. The Applicant, Mr.
Joab Jerome, revised the plans to show a glass enclosure of a second story outdoor
deck and the installation of Cherry trees along the north boundary.
submitted construction and grading plans for technical review; however, the 12-month
approval has lapsed. The applicant, Mr. Joab Jerome, has submitted an application
requesting that the Commission re-approve his proposed Project.
PROPOSAL:
The Applicant has submitted Site and Architectural Review 14-07-A1 and Environmental
Review 14-04-A1 requesting approval of the new two story residence. The Project
description has not changed since its original approval. The Project includes
construction of a story, 3,612 square foot custom home with an 866 square foot
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attached three-car garage and a 2,706 square foot attached RV garage on a 28,076
square foot lot. The Project Site is zoned R1-7.2, Single Family Residential, with an
Agricultural (AG) Overlay and is located The project is located south of Vivienda
Avenue, approximately 160 feet west of Burns Avenue,APN: 0275-282-20. A Lettter of
Intent is attached.
Mr. Jerome also owns the adjacent lot that fronts on Burns Avenue, identified as 11832
Burns Avenue. The Applicant is still proposing to construction a single family residence
with a second dwelling unit on the property located at 11832 Burns Avenue.
SITE AND SURROUNDING AREA:
The site is currently vacant and is surrounded by single family homes and vacant lots on
both sides of Burns Avenue. The surrounding area is zoned R1-7.2 Single Family
Residential (single family residential minimum 7,200 square feet), with an Agricultural
(AG) Overlay District.
ANALYSIS:
General Plan and Zoning Consistency
The subject site is located in the Low Density Residential category of the General Plan.
It is zoned R1-7.2 Single Family with an Agricultural (AG) Overlay designation. The
proposed single family residence conforms to the General Plan land use and Zoning
designations which are intended for single family residential uses. The square foot lot
meets the minimum lot size requirements and the placement of the home meets
required structural setbacks.
Site Plan/Grading Plan
The lot does not have direct access to Burns Avenue, and ingress and egress will be
provided through a proposed 26-foot wide access easement on the south side of the
adjacent lot to the east. Easements for drainage and utilities through the adjacent
property are also required. These easements must be obtained and recorded prior to
issuance of building permits.
The site design conforms to setback, height limits and lot coverage requirements of the
R1-7.2 zone. Improvements include stucco six foot masonry walls on the north, south,
east, and west property lines. In accordance with the Zoning Code, the Applicant is
required to complete all right-of-way improvements including, but not limited to,
pavement, curb, gutter, sidewalk, driveway approaches, street trees and street lights.
On the very northeast corner of the site is a 10 foot wide easement granted to 11818
Burns Avenue. It appears it is for maintenance purposes and there is a structure on
11818 Burns which is close to the shared property line. The construction of the
residence does not appear to obstruct the use of the easement.
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Architectural Elevations/Floor Plans
The elevations show a two-story contemporary style home. The front, rear, and side
yards of the residence are accented with architectural enhancements and fascia trim
along with a complementing color scheme for the stucco and roof tiles. The attached
oversize recreational vehicle garage is of the same architectural style of the main
residence. The floor plans show one master bedroom and three bedrooms. The plans
also include a dedicated office, kitchen and open dining and living room areas.
The architectural elevations and floor plans were revised, pursuant to the May 7, 2015,
and privacy glass. The applicant will either install tinted glass or frosted glass.
The applicant is proposing to use gray-tone colors for the residence. The primary color
Landscape Plan
On May 7, 2015, the Commission approved revised landscape plans for the Project.
The revised plan showed Carolina Laurel Cherry trees along the north boundary. The
conceptual landscape plan shows the Cherry trees, and this requirement is still in the
proposed conditions of approval. In accordance with City codes, all planting must be
water efficient.
AGENCY REVIEWS:
The reviewing agencies were contacted regarding the re-application. The Building and
Safety Division, Public Works Department and San Bernardino County Fire have
provided updated Conditions of Approval, and they are included in the Resolution.
The City of Colton has indicated that the previous conditions of approval that they
submitted in 2015, are still applicable, and Riverside Highland Water Company has
reviewed the project and indicated that they can serve it.
ENVIRONMENTAL REVIEW:
The project to construct a single-story residence and garage is categorically exempt per
the California Environmental Quality Act, Code of Regulations, Title 14, Section 15303,
(a) which exempts construction of one single-family residences. A Notice of Exemption
has been included for adoption.
PUBLIC NOTICE:
Public notice of the pending application was published in the Grand Terrace City News,
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posted, and mailed to property owners within 300 feet of the site, a minimum of 10 days
prior to the hearing date. To date, staff has not received any communications related to
the Project.
CONCLUSION:
The proposed residence is consistent with the General Plan land use and Zoning
designations. The Project plans include the modified the architectural, floor and
landscape plans as directed by the Planning Commission in 2015. Therefore, based on
the findings contained in the attached Resolution, staff recommends adoption of the
Resolution approving the Project.
ATTACHMENTS:
PC Resolution_SA 14-07-A1 (DOC)
Letter of Intent_SA 14-07-A1.pdf (PDF)
Resolution Exhibits_14-07-A1.pdf (PDF)
Notice of Exemption_SA 14-07-A1 (DOC)
Review of Project Plans (DOC)
APPROVALS:
Sandra Molina Completed 10/25/2016 11:47 AM
City Attorney Completed 10/26/2016 2:55 PM
Sandra Molina Completed 10/27/2016 9:24 AM
Planning Commission Pending 11/03/2016 6:30 PM
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7.a
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Page 1 of 6
RESOLUTION NO. 2016-
A RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF GRAND TERRACE ADOPTING A NOTICE OF
EXEMPTION AND APPROVING SITE AND ARCHITECTURAL
REVIEW 14-07-A1 TO CONSTRUCT A SINGLE FAMILY
RESIDENCE ON A PARCEL LOCATED SOUTH OF VIVIENDA
AVENUE APPROXIMATELY 160 FEET WEST OF BURNS
AVENUE (APN 0275-282-20)
WHEREAS,Mr. Joab Jerome, represented by Peter Ulloa of Casa Designs,
submitted Site and Architectural Review 14-07-A1 and Environmental 14-04-A1,
requesting re-approval to construct a two story 3,612 square foot single family
residence with an attached 816 square foot garage and attached 2,700 square foot RV
garage on a single parcel. The site is zoned R1-7.2,Low Density Single Family, with an
Agricultural Overlay and has a General Plan land use designation of Low Density
Residential;
WHEREAS,on May 7, 2015, the Planning Commission conducted a duly noticed
public hearing and approved Site and Architectural Review 14-07 to construct the
proposed residence, with an approval period of twelve (12) months; which has hence
expired;
WHEREAS,the Project Site is proposed on a vacant lot measuring 28,308
square feet (0.65 acres).
WHEREAS,the Project is categorically exempt from the California Environmental
Quality Act (CEQA) Guidelines, pursuant to Section 15303, which exempts construction
of a new single family residence.
WHEREAS,on November 3, 2016, the Planning Commission conducted a duly
noticed public hearing on the Project at the Grand Terrace City Council Chambers
located at 22795 Barton Road, Grand Terrace, California,92313 and concluded said
hearing on that date; and
WHEREAS,all legal prerequisites to the adoption of this Resolution have
occurred.
NOW THEREFORE, BE IT RESOLVED by the Planning Commission of the City
of Grand Terrace:
1.The Planning Commission hereby finds that the Project is categorically exempt
from the provisions of the California Environmental Quality Act (CEQA) pursuant
to Section 15303. The Notice of Exemption prepared in connection with the
C.7.a
Packet Pg. 67
Attachment: PC Resolution_SA 14-07-A1 (2037 : Site and Architectural Review 14-07-A1)
7.a
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Project (E 14-04-A1) has been reviewed and considered and reflects the
independent judgment of the Planning Commission, and is hereby adopted.
2.The Planning Commission finds as follows with respect to Architectural and Site
Review 14-07-A1:
a.The Project is consistent with the intent of the Grand Terrace Municipal
Code and the General Plan. The proposed Project to construct a single
family residence is consistent with the Grand Terrace Municipal Code and
the General plan in that it meets the standards of the R1-7.2 zoning and
-Density Residential
category.
b.The location and configuration of all structures associated with this Project
are visually harmonious with this site and surrounding sites and structures,
that they do not interfere with the neighbors' privacy, that they do not
unnecessarily block scenic views from other structures and/or public areas
and are in scale with the townscape and natural landscape of the area.
The design and appearance of the proposed single family residence is
complementary with existing residential development in the City. In
addition, the site will be appropriately landscaped to enhance and not
detract for any existing development along Burns Avenue.
c. The architectural design of structures, their materials and colors are
visually harmonious with the surrounding development, natural landforms,
are functional for the Project and are consistent with the Grand Terrace
Municipal Code. The proposed two story residence will have a stucco
finish with contrasting accent colors. Colors will be earth tone, and the
design is complementary to surrounding properties.
d. The plan for landscaping and open spaces provide a functional and
visually pleasing setting for the structures on this site and is harmonious
with the natural landscape of the area and nearby developments. The site
will be landscaped with trees and shrubs, and will be visually pleasing.
e. There is no indiscriminate clearing of property, destruction of trees or
natural vegetation or the excessive and unsightly grading of hillsides, thus
the natural beauty of the City, its setting, and natural landforms are
preserved. The subject site is a vacant residential lot.
f.Conditions of approval for this project necessary to secure the purposes of
the Grand Terrace Municipal Code and General Plan are made a part of
this approval as set forth in the accompanying Resolution of Approval.
C.7.a
Packet Pg. 68
Attachment: PC Resolution_SA 14-07-A1 (2037 : Site and Architectural Review 14-07-A1)
7.a
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BE IT FURTHER RESOLVED that Site and Architectural Review area hereby approved
subject to the following conditions:
1.Site and Architectural Review 14-07-A1 is approved to construct a new two story
3,612 square foot single family residence with an attached 816 square foot
garage and attached 2,700 square foot RV garage on a single parcel. The project
site measures 28,308 sq. ft. (0.65 acres), and is zoned R1-7.2, Single Family
Residential District, within the AG Agricultural Overlay District. This approval is
based on the application and materials submitted on August 17, 2016, including
the site, floor, grading and landscaping plans and architectural elevations. The
The roof will be asphalt composition shi
2.This approval shall expire twelve (12) months from the date of adoption of this
resolution unless the use has been inaugurated or a time extension has been
granted by the City, in accordance with Chapter 18.63 of the Zoning Code. Time
extensions shall be filed at least sixty (60) days prior to the expiration date.
3.The applicant shall defend, indemnify, and hold harmless the City of Grand
Terrace and its officers, employees, and agents from and against any claim,
action, or proceeding against the City of Grand Terrace, its officers, employees,
or agents to attack, set aside, void, or annul any approval or condition of
approval of the City of Grand Terrace concerning this project, including but not
limited to any approval or condition of approval of the Planning Commission, or
Planning and Development Services Director. The City shall promptly notify the
applicant of any claim, action, or proceeding concerning the project and the City
shall cooperate fully in the defense of the matter. The City reserves the right, at
its own option, to choose its own attorney to represent the City, its officers,
employees, and agents in the defense of the matter.
4.The project shall be constructed in accordance with all the approved plans and
conditions of approval, including but not limited to site plans, grading plans, wall
plans, and building elevations, except as modified by these conditions of
approval.
5.In the event that exhibits and written conditions are inconsistent, the written
conditions shall prevail.
6.The applicant shall pay all applicable development impact fees, and demonstrate
the payment of school impact fees to the Building and Safety Department.
7.Construction and operational activities associated with the project shall comply
Terrace Municipal Code.
C.7.a
Packet Pg. 69
Attachment: PC Resolution_SA 14-07-A1 (2037 : Site and Architectural Review 14-07-A1)
7.a
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8.All contractors shall acquire a valid City business license and be in compliance
with all City codes
9.The applicant shall comply with all requirements of the City of Grand Terrace
Building and Safety Division, including the conditions of approval contained in the
memorandum dated August 31, 2016,attached hereto as Exhibit 1.
10.The applicant shall comply with all requirements of the City of Grand Terrace
Public Works Department, including the conditions of approval contained in the
September 1, 2016, attached hereto as Exhibit 2.
11.The applicant shall comply with all requirements of the San Bernardino County
Fire Department, including the conditions of approval contained in Fire Condition
Letter dated September 6, 2016, attached hereto as Exhibit 3.
12.The applicant shall comply with all requirements of the City of Colton Water and
Wastewater Department, including the conditions of approval contained in the
July 22, 2014, attached hereto as Exhibit 4.
13.Prior to the issuance of building permits, the applicant shall obtain all requisite
permits and clearances from Riverside Highland Water Company (RHWCO).
14.The applicant shall incorporate into the project design all existing easements
within the project boundaries, or obtain abandonment of said easements from the
affected easement holder(s). If this requirement cannot be accomplished, the
project shall be redesigned.
15.Air conditioning, heating and cooling units shall be ground mounted.
16.The location of all building-mounted light fixtures shall be shown on the
elevations. A detail of said fixtures shall be shown on the elevations, and fixtures
shall be decorative and complementary to the building architecture. Lighting
shall not glare onto adjoining properties and may need to be shielded.
17.The applicant shall submit a utility plan with the final construction plans that
depict the locations of utilities necessary to serve the residences.
18.All exposed retaining walls and perimeter walls shall be decorative, as approved
by the Planning and Development Services Department.
19.Prior to issuance of a building permit for any perimeter walls on shared property
lines, the applicant shall submit an Encroachment Agreement signed by adjacent
property owners authorizing construction of block walls on the shared property
line, or move walls onto the subject property.
C.7.a
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Attachment: PC Resolution_SA 14-07-A1 (2037 : Site and Architectural Review 14-07-A1)
7.a
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20.Prior to issuance of a grading permit, the applicant shall submit a final site plan
for review and approval.
21.The applicant shall be responsible for regular and ongoing upkeep and
maintenance of the property, including weeds and debris, and all on-site and
parkway landscaping shall be maintained by the applicant in good condition at all
times.
22.All on-site utilities shall be placed underground, as determined by the Public
Works Director. All frontage utilities shall be placed underground, as feasible, in
coordination with the utility companies.
23.Prior to the issuance of building permits, the applicant shall two (2) copies of a
landscape and irrigation plan to the Planning Division for review and approval by
the Ci .
The plans shall be prepared by in accordance with the Water Efficient Landscape
Ordinance. The plans shall include drip and/or subsurface irrigation and all plant
material shall be water efficient. Grass area shall be reduced.
a.The landscape plan shall incorporate the planting of Carolina laurel cherry
trees along the north boundary. The trees shall be planted a maximum of
10 feet on center, and shall be a combination of 15 gallon and 24-inch box
trees, as determined by the Planning and Development Services Director.
24.The applicant shall obtain a 26-foot wide access easement from the property
owner of the property identified as A 75-282-14. The
access easement document shall be recorded prior to the issuance of a building
permit. The access easement document shall be reviewed and approved by the
City Attorney prior to recordation, and all cost for said review shall be borne by
the applicant.
25.The applicant shall obtain drainage and utility easements from the property
owner of the property identified as A 0275-282-14. The
drainage and utility easement document(s) shall be recorded prior to the
issuance of a building permit. The easement document shall be reviewed and
approved by the City Attorney prior to recordation, and all cost for said review
shall be borne by the applicant.
26.Commercial vehicles and equipment shall not be stored on the site or within the
garages of the property.
27.Correct the address from 11832 Burns Avenue to 11838 Burns Avenue.
28.The applicant shall contact the Planning Division for a final inspection a minimum
one week prior to the inspection date requested.
C.7.a
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Attachment: PC Resolution_SA 14-07-A1 (2037 : Site and Architectural Review 14-07-A1)
7.a
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29.Upon approval of these conditions and prior to becoming final and binding, the
and content shall be prepared by the Planning and Development Services
Department.
PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace,
California, at a special meeting held on the 3rd day of November, 2016.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
____________________________________________________
Pat Jacquez-Nares Tom Comstock
City Clerk Chairman
C.7.a
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Attachment: PC Resolution_SA 14-07-A1 (2037 : Site and Architectural Review 14-07-A1)
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Attachment: Letter of Intent_SA 14-07-A1.pdf (2037 : Site and Architectural Review 14-07-A1)
7.a
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Building and Safety Conditions of Approval
Date:August 31 , 2016
Applicant:Joab Jerome
Address of Applicant:11660 Church St. # 710, RCH CA 91730
Site Location:Burns Avenue, Grand Terrace, CA. proposed single
family residents.
APN:0275-282-20
Provide four (4)sets of construction plans and documentation for plan review of the
proposed project. Below you will find a list of the plans and documents Building and
Safety will need for plan review. The initial plan review will take approximately two
weeks on most projects.
Provide the following sets of plans and documents.
Building and Safety submittal’s required at first plan review.
(4)Architectural Plans
(4)Structural Plans
(2)Structural Calculations
(4)Plot/Site Plans
(4)Electrical Plans
(4)Electrical Load Calculations
(4)Plumbing Plans/Isometrics, Water, Sewer and Gas
(4)Mechanical Plans
(4)Mechanical Duct Layout Plans
(2)Roof and Floor Truss Plans
(2)Title 24 Energy Calculations
(4)Rough and Precise Grading Plans
(2)Water Quality Management Plan, (WQMP) and Erosion Control Plan.
(2)Stormwater Pollution Prevention Plan
Building & Safety General Information
All structures shall be designed in accordance with the 2013 California Building Code,
2013 California Mechanical Code, 2013 California Plumbing Code, and the 2013
California Electrical Code, 2013 Residential Code and the 2013 California Green
Û¨¸·¾·¬ï
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Attachment: Resolution Exhibits_14-07-A1.pdf (2037 : Site and Architectural Review 14-07-A1)
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Buildings Standards adopted by the State of California.If the project building plans are
submitted after January 1, 2017 the buildings will need to be designed to the 2016
California Code of Regulations.
The Developer/Owner is responsible for the coordination of the final occupancy. The
Developer/Owner shall obtain clearances from each department and division prior to
requesting a final building inspection from Building & Safety. Each agency shall sign
the bottom of the Building & Safety Job Card.
Building & Safety inspection requests can be made twenty four (24) hours in advance
for next day inspection. Please contact 909-825-3825. You may also request
inspections at the Building & Safety public counter.
All construction sites must be protected by a security fence and screening. The fencing
and screening shall be maintained at all times to protect pedestrians.
Temporary toilet facilities shall be provided for construction workers.The toilet facilities
shall be maintained in a sanitary condition. Construction toilet facilities of the non sewer
type shall conform to ANSI ZA.3.
Construction projects which require temporary electrical power shall obtain an Electrical
Permit from Building & Safety. No temporary electrical power will be granted to a
project unless one of the following items is in place and approved by Building & Safety
and the Planning Department.
(A)Installation of a construction trailer,or,
(B)Security fenced area where the electrical power will be located.
Installation of construction/sales trailers must be located on private property. No trailers
can be located in the public street right of way.
Separate plan submittals and permits are required for all accessory structures;example
would be patios, block walls, and storage buildings.
Pursuant to the California Business and Professions Code Section 6737, most projects
are required to be designed by a California Licensed Architect or Engineer. The project
owner or developer should review the section of the California Codes and comply with
the regulation.
Building & Safety Conditions
Prior to the issuance of a building permit, the applicant shall pay all Development
Improvement Fee’s to the City; this also includes school fees and outside agency
fees such as sewer water and utilities. Copies of receipts shall be provided to
Building & Safety prior to permit issuance.
C.7.c
Packet Pg. 75
Attachment: Resolution Exhibits_14-07-A1.pdf (2037 : Site and Architectural Review 14-07-A1)
7.a
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All on site utilities shall be underground to the new proposed structure unless
prior approval has been obtained by the utility company or the City.
Prior to issuance of Building Permits, on site water service shall be installed and
approved by the responsible agency. On site fire hydrants shall be approved by
the Fire Department. No flammable materials will be allowed on the site until the
fire hydrants are established and approved.
Prior to issuance of building permits, site grading certification and pad
certifications shall be submitted to Building & Safety. Prior to concrete
placement, submit a certification for the finish floor elevation and set backs of the
structures. The certification needs to reflect that the structure is in conformance
with the Precise Grading Plans. Compaction reports shall accompany pad
certifications.The certifications are required to be signed by the engineer of
record.
Prior to issuance of building permits, provide Building & Safety with a will service
letter from Riverside Highland Water District.
All construction projects shall comply with the National Pollutant Discharge
Elimination Systems (NPDES), and the San Bernardino County MS-4 Storm
Water Permit.
Provide civil engineering drawings for dedication of 15 foot of right of way and all
public right of way improvements including curb, gutter and half street width
improvements. Civil engineering drawings and dedication shall be submitted to
Building & Safety to be check by the City Engineer and recorded with the County
Recorder’s office before permits are issued.
Depending on the location of the curb and gutter, the utilities located in the public
right of way in front of the property, north side of street, may need to be
relocated. Please contact Edison and the telephone/cable company to determine
the desired location for the utilities.
C.7.c
Packet Pg. 76
Attachment: Resolution Exhibits_14-07-A1.pdf (2037 : Site and Architectural Review 14-07-A1)
7.a
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Public Works Conditions of Approval
Date:September 1, 2016
Applicant:Joab Jerome
Address of Applicant:11660 Church St, # 710 RCH, CA 91730
Site Location:Burns Ave Grand Terrace Single Family Residence
APN 0275-282-20
Provide construction plans and required documentation for review of the proposed project as
follows:
(1)Grant Deed showing all easements.
(1)Street Water Utility Plans.
(1)Tentative Tract Map Plans
(1)Sewer Plan Sheets
(1)Rough and Precise Grading Plans
(1)Erosion Control Plan
(1)Soils,Hydrology, and Hydraulics Reports
All work performed in the public right of way shall comply with the San Bernardino County
Public Works Standards or standards approved by the Public Works Director.
All construction sites must be protected by a security fence and screening. The fencing and
screening shall be maintained at all times to protect pedestrians.
Toilet facilities shall be provided for construction workers and such facilities shall be maintained
in a sanitary condition.
Special Conditions:
1.Street cut permits are required before work begins in the public right of way.A street cut
deposit will be collected for each street cut and held for two years.
2.Provide half street width paving overlay after utility installations on the entire length of
the project.Minimum 2 inch asphalt overlay with an asphalt grind. All Grindings shall
be recycled.
Û¨¸·¾·¬î
C.7.c
Packet Pg. 77
Attachment: Resolution Exhibits_14-07-A1.pdf (2037 : Site and Architectural Review 14-07-A1)
7.a
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3.The Applicant shall submit proposed sewer plans to the City of Colton for plan review.
Applicant shall pay all plan review fees and permit fees for the sewer review to the City
of Colton.
City of Grand Terrace before any permits are issued.
4.The applicant shall submit proposed water plans to the Riverside Highland Water
Company for plan review. Applicant shall pay all plan review fees and permit fees for
the water review to Riverside Highland Water Company.l
Serve letter and approved plans to the City of Grand Terrace before any permits are
issued.
5.Minimum driveway grades shall be consistent with San Bernardino County Standard 131.
Riverside County Standard driveway approach can also be used.
6.A blockwall is required around the perimeter of the property.
7.All existing and proposed easements must be shown on improvement plans.
8.Provide a street light at the ingress to the property.
9.Provide a profile for the driveway showing all utility lines to verify minimum cover.
10.Best Management Practices (BMPs) are required for new developments larger than
10,000 sq.ft. Please show BMPs for rain run-off on-site.
C.7.c
Packet Pg. 78
Attachment: Resolution Exhibits_14-07-A1.pdf (2037 : Site and Architectural Review 14-07-A1)
7.a
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C.7.c
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Attachment: Resolution Exhibits_14-07-A1.pdf (2037 : Site and Architectural Review 14-07-A1)
7.a
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C.7.c
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Attachment: Resolution Exhibits_14-07-A1.pdf (2037 : Site and Architectural Review 14-07-A1)
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C.7.c
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Attachment: Resolution Exhibits_14-07-A1.pdf (2037 : Site and Architectural Review 14-07-A1)
7.a
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Page 1 of 2
City of Colton
Public Works Department
Water & Wastewater Division
PROPERTY OWNER’S ACKNOWLEDGEMENT FORM
NOTE TO APPLICANT:This form must be signed and returned to the Engineering Department prior
to issuance of any City of Colton Permits
Date:July 22, 2014
Minor Site Plan Review Application No. W00-000-082
Site Address 11832 Burns Avenue, Grand terrace, CA 92313
APN:0275-282-20
Owner:Jerome Financial Services
PROJECT DESCRIPTION
Sewer Service Lateral Connection
REQUIREMENTS
a) All sewer connections and service installations shall be installed by a contractor possessing an “A” license.
b) Separate sewer lateral connection shall be installed for each dwelling unit.
c) The Contractor shall mark the location of the sewer lateral services with a stamped “S” on the curb.
d) The minimum size of sewer lateral shall be 4-inch.
e) All sewer laterals shall be extra strength vitrified clay pipe (VCP) or PVC SDR35 per City Std. # 312.
f) The sewer lateral shall be terminated at the property line by means of a sewer cleanout. Provide sewer
cleanout at property line per City Std. 308.
g) The minimum slope shall be 2% (¼ inch per foot) from the sewer main to property line.
h) Trench repair shall be done per City of Colton Standard Drawing. No. 124a.
i) Location of sewer laterals may not be in the way of driveway approach.
j) Owner and Contractor are responsible for complying with National Pollutant Discharge Elimination System
Ordinance, during and after construction.
k) The City Engineer may require other information deemed necessary.
l) No final inspection will be performed until all Engineering Department requirements pertaining thereto are
in compliance.
CONDITIONS OF APPROVAL
Applicant shall comply with all requirements by the City of Colton. Sewer service permit will be supplied to the
proposed development upon completion of all necessary approved system connections and upon satisfactory
arrangement of all financial matters with the City. If you need further information you may contact the Engineering
Department at (909) 370-5551.
FEES
Land Use > > Single Family Residential
ITEM UNIT QTY
UNIT
COST FEE
Residential Users-Wastewater Capacity Charge Units 1 $2,800.00 $ 2,800.00
Inspection (Manholes and Cleanouts) EA 1 $40.00 $ 40.00
Inspection for Sanitary sewers($30 + $.20 LF) EA 1 $40.00 $ 40.00
TOTAL FEE $ 2,880.00
ÛÈØ×Þ×Ì ì
C.7.c
Packet Pg. 82
Attachment: Resolution Exhibits_14-07-A1.pdf (2037 : Site and Architectural Review 14-07-A1)
7.a
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Page 2 of 2
PROPERTY OWNER’S ACKNOWLEDGEMENT
I / We, the legal property owner(s) of the above-noted property, acknowledge the Engineering Department
Condition(s) of Approval as set forth by the City Engineer, and hereby agree to meet and satisfy said conditions
prior to receipt of final approval of the project.
I / We further acknowledge and understand that the Certificate of Occupancy will NOT be issued until these
conditions have been met, inspected and approved by the Engineering Department.
The Engineering Department Site Plan Minor Review process will NOT be complete nor approved until this
acknowledgement document has been signed by the Property Owner and returned to the Engineering
Department.
Date:By: (property owners)
7/22/14 js
C.7.c
Packet Pg. 83
Attachment: Resolution Exhibits_14-07-A1.pdf (2037 : Site and Architectural Review 14-07-A1)
7.a
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C:\users\jlambarena\appdata\local\temp\minutetraq\grandterracecityca@grandterracecityca.iqm2.com\work\attachments\3668.doc
22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600
CITY OF GRAND TERRACE
NOTICE OF EXEMPTION
TO:Clerk of the Board of Supervisors FROM:Planning and Development
County of San Bernardino Services Department
385 N. Arrowhead Avenue, 2nd Floor City of Grand Terrace
San Bernardino, CA 92415-0130 22795 Barton Road
Grand Terrace, CA 92313
Project Title: Site and Architectural Review 14-07-A1, and Environmental 14-04-A1
Project Location Specific: The project is located at 11838 Burns Avenue in the County of San
Bernardino,APN: 0275-282-20
Description of Project: A new two story 3,612 square foot single family residence with an attached
816 square foot garage and attached 2,700 square foot RV garage on a single parcel.
Name of Public Agency Approving Project:Grand Terrace Planning Commission
Name of Person or Agency Carrying out Project: Mr. Joab Jerome
Exempt Status: California Code of Regulations, Title 14, Section 15303, New Construction or
Conversion of Small Structures.
Reasons Why Project is Exempt:Project meets requirements of Section 15303, which
exempts New Construction or Conversion of Small Structures of one single-family residence.
Lead Agency or Contact Person:Area Code/Telephone
(909) 430-2225
_______________________________________________
Sandra Molina Date
Director of Planning and
Development Services
C.7.d
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Attachment: Notice of Exemption_SA 14-07-A1 (2037 : Site and Architectural Review 14-07-A1)
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C:\users\jlambarena\appdata\local\temp\minutetraq\grandterracecityca@grandterracecityca.iqm2.com\work\attachments\3669.doc
22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600
Project Plans are Available for Review during City Business Hours at:
City of Grand Terrace
Planning and Development Services Department
22795 Barton Road
Grand Terrace, CA 92313
909-824-6621-Extension 247
C.7.e
Packet Pg. 85
Attachment: Review of Project Plans (2037 : Site and Architectural Review 14-07-A1)
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CITY OF GRAND TERRACE
PLANNING COMMISSION
MINUTES
Council Chambers Regular Meeting 6:30 PM
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If
you require special assistance to participate in this meeting, please call the City Clerk's
office at (909) 824-221 at least 48 hours prior to the meeting.
If you desire to address the Planning Commission during the meeting, please complete
a Request to Speak Form available at the entrance and present it to the Secretary.
Any documents provided to a majority of the planning Commission regarding any item
on this agenda will be made available for public inspection in the City Clerk's office at
City Hall located at 22795 Barton road during normal business hours. In addition, such
documents will be posted on the City's website at www.grandterrace-
ca.gov<http://www.grandterrace-ca.gov
CALL TO ORDER
Convene the Meeting of the Planning Commission and Site and Architectural Review
Board.
Pledge of Allegiance was led by Commissioner Giroux.
Attendee Name Title Status Arrived
Tom Comstock Chairman Present
Tara Ceseña Commissioner Present
Jeffrey Allen Commissioner Present
Edward A. Giroux Commissioner Present
Gregory A. Goatcher Planning Commissioner Present
PRESENTATION
Don Hough, General Manager of Riverside Highland Water Company spoke about the
status of the drought, state regulations, and water use in the City. He responded to
questions of the Commission relative to landscaping ordinances and deferred regulation
to City staff.
Ms. Molina pointed out that all projects are subject to the City’s landscape water
ordinances which are monitored under the state’s ordinance; and that the ordinance
applies to all new development and rehabilitation of existing landscape up to 2,500
square feet of yard.
PUBLIC ADDRESS
None
City of Grand Terrace Page 1
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Minutes Grand Terrace Planning Commission November 3, 2016
A.CONSENT CALENDAR
1.Approval of Minutes –Special Meeting –08/25/2016
RESULT:ACCEPTED [UNANIMOUS]
MOVER:Jeffrey Allen, Commissioner
SECONDER:Tara Ceseña, Commissioner
AYES:Goatcher, Comstock, Allen, Ceseña, Giroux
2.Approval of Minutes –Regular Meeting –09/01/2016
RESULT:ACCEPTED [UNANIMOUS]
MOVER:Edward A. Giroux, Commissioner
SECONDER:Jeffrey Allen, Commissioner
AYES:Goatcher, Comstock, Allen, Ceseña, Giroux
3.Approval of Minutes –Regular Meeting –09/15/2016
RESULT:ACCEPTED [UNANIMOUS]
MOVER:Edward A. Giroux, Commissioner
SECONDER:Tara Ceseña, Commissioner
AYES:Goatcher, Comstock, Allen, Ceseña, Giroux
B.ACTION ITEMS
4.Selection of Planning Commission Chair and Vice-Chair for Fiscal Year 2016-2017
Ms. Molina provided reasoning for the extended term and overview of the voting
process to the Commissioners.
To nominate Mr. Comstock to remain as Chairman of the Planning Commission.
To nominate Ms. Ceseña as new Vice Chair of the Planning Commission.
SELECT A PLANNING COMMISSION CHAIR AND VICE CHAIR FOR FISCAL YEAR
2016-2017
RESULT:APPROVED [3 TO 0]
AYES:Gregory A. Goatcher, Jeffrey Allen, Edward A. Giroux
ABSTAIN:Tom Comstock, Tara Ceseña
City of Grand Terrace Page 2
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Minutes Grand Terrace Planning Commission November 3, 2016
5.Findings of Conformance with Government Code Section 65401
Director Molina presented a staff report.
Chair Comstock asked whether there had been any written communication received.
Director Molina responded that no written comments had been received.
Chair Comstock pointed out that the website link was not working. Staff was going to
look into the issue further.
Commissioner Giroux asked staff whether standard or reflective striping would be used.
Director Molina confirmed that thermoplastic reflective striping would be used.
Commissioner Ceseña asked if the previous company would be doing the work again or
if there would be an open bid and questioned what the recourse was for problem areas
that arose during the last sealing.
Director Molina explained that more information would be needed from the Public Works
department to determine if the work was going out to bid but stated that the work is
inspected before accepted, and there should be a warranty on the work. She indicated
that she would report back to Commission after talking with Public Works further.
Public Address
There were no requests to speak from the public.
Deliberation from Commission
There was a brief discussion with staff about the circulation plan and sites listed in the
staff report for paving.
ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
GRAND TERRACE, DETERMINING THAT THE 5-YEAR CAPITAL IMPROVEMENT
PAVING PLAN CONFORMS TO THE GRAND TERRACE GENERAL PLAN
PURSUANT TO GOVERNMENT CODE SECTION 65401
C.PUBLIC HEARINGS
6.Site and Architectural Review 14-06-A1, Administrative Site and Architectural Review
14-08-A1 and Environmental 14-03-A1, Construction of a Single Family Residence and
Second Dwelling Unit
City of Grand Terrace Page 3
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Minutes Grand Terrace Planning Commission November 3, 2016
Commissioner Giroux recused himself from the item due to the applicant being his
neighbor.
Assistant Planner Haide Aguirre presented a staff report, which included a detailed
power-point presentation of the project.
Public Comment
Juanita Odenbaugh Grand Terrace resident, 21811 Vivienda Avenue, expressed her
support for the project.
Michael Simon Grand Terrace resident, 21797 Vivienda Avenue, expressed his support
for the project and had a concern about how the law would be enforced on the owner to
not resale the property.
City Attorney, Baron Bettenhausen addressed Mr. Simon’s concerns by confirming that
the applicant would not be allowed to divide the lot and sell individually and would be
required to sell both lots together and meet the conditions of a residing owner-
occupancy requirement.
Bobbie Forbes Grand Terrace resident, 11850 Burns Avenue asked whether there was
an easement requirement on the front lot or if the lots needed to be subdivided.
Director Molina responded that a 26’ foot permanent easement that would be parallel to
grant access to the rear property.
Ms. Forbes asked staff if the easement would take away from the developable space on
the lots. Ms. Molina clarified that the easement would not change the front lot size. She
added that there is an ordinance requirement for second dwelling units and that the
project was in conformance with the requirements.
Deliberation from Commission:
There was brief discussion about Granny Lot requirements and future selling of the lots.
City Attorney, Barron Bettenhausen clarified that the applicant would not be allowed to
split the properties to sell individually.
Commissioner Goatcher asked whether the kitchen on the back property would need to
be taken out before selling to which Ms. Molina confirmed it would.
ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
GRAND TERRACE ADOPTING A NOTICE OF EXEMPTION AND APPROVING SITE
AND ARCHITECTURAL REVIEW 14-06-A1, AND ADMINISTRATIVE SITE AND
ARCHITECTURAL REVIEW 14-08-A1 TO CONSTRUCT A SINGLE FAMILY
City of Grand Terrace Page 4
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Minutes Grand Terrace Planning Commission November 3, 2016
RESIDENCE AND A SECOND FAMILY UNIT ON A PARCEL LOCATED AT 11832
AND 11834 BURNS AVENUE (APN 0275-282-14)
RESULT:APPROVED [4 TO 0]
MOVER:Tom Comstock, Chairman
SECONDER:Tara Ceseña, Commissioner
AYES:Gregory A. Goatcher, Tom Comstock, Jeffrey Allen, Tara Ceseña
RECUSED:Edward A. Giroux
7.Site and Architectural Review (SA) 14-07-A1 and Environmental 14-04-A1: Construction
of a Two-Story Single Family Residence on the South of Vivienda Avenue,
Approximately 160 Feet West of Burns Avenue
Director Molina presented a staff report which included a detailed power-point
presentation of the project.
Staff answered questions of the Commission relative to whether this presentation was
the same property as previously presented and whether there were any restrictions.
Staff responded that it was the same property and that there were no restrictions.
Public Comment
Juanita Odenbaugh Grand Terrace resident, 21811 Vivienda Avenue, expressed her
opposition and identified her concerns about tempered glass, the size of the house not
being consistent with the neighborhood, and the point-of-view into her residential space.
Shawna Simon Grand Terrace resident, 21797 Vivienda Avenue expressed her
opposition and concerns over the size of the residence, construction dust, and
affordability of the home in a future sale, comparable to the neighborhood residences
and potential squatters if left vacant.
Michael Simon Grand Terrace resident, 21797 Vivienda Avenue, expressed his
opposition over the development due to the size and height of the proposed dwelling,
the close proximity to his home, and the impact of sun being blocked that would cause
shade onto his property.
Bobbie Forbes Grand Terrace resident, 11850 Burns Avenue, expressed her opposition
and concerns over the size and point-of-view into single story height abutting
residences.
City Manager, G. Harold Duffey, spoke to the Commissioners to remind them to be
cognizant of the impact to the neighborhood and that the size of the development be
City of Grand Terrace Page 5
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Minutes Grand Terrace Planning Commission November 3, 2016
considered.
Juanita Odenbaugh Grand Terrace resident, 21811 Vivienda Avenue reiterated her
opposition to the project.
Bobbie Forbes Grand Terrace resident, 11850 Burns Avenue addressed additional
concerns relative to agriculture elements and animals on/near the site.
Deliberation from Commission:
In response to questions of the Commission about lot and dwelling size, Ms. Molina
pointed out that the lot size was 28,000 sq. feet and the residence was 3600 square feet
She added that the total size of the combined structures would be 7,590 square feet.
Furthermore, she confirmed that the rear lot setback would be 37’ feet.
Ms. Molina briefly touched on the different levels of CEQA review and exemptions and
mentioned that the sun (shadow casting) impacts were not addressed under the
exemption for this project.
Chair Comstock addressed concerns from the public about squatter safety by
mentioning that the owner would be occupying the front residence and overseeing the
rear dwelling unit.
Commissioner Goatcher asked staff whether the height had ever been discussed or
consideration for redesign to a single-story ranch. Mr. Comstock responded that there
had already been previous discussion regarding the height of the residence.
ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
GRAND TERRACE ADOPTING A NOTICE OF EXEMPTION AND APPROVING SITE
AND ARCHITECTURAL REVIEW 14-07-A1 TO CONSTRUCT A SINGLE FAMILY
RESIDENCE ON A PARCEL LOCATED SOUTH OF VIVIENDA AVENUE
APPROXIMATELY 160 FEET WEST OF BURNS AVENUE (APN 0275-282-20)
RESULT:APPROVED [3 TO 1]
MOVER:Jeffrey Allen, Commissioner
SECONDER:Tara Ceseña, Commissioner
AYES:Tom Comstock, Jeffrey Allen, Tara Ceseña
NAYS:Gregory A. Goatcher
RECUSED:Edward A. Giroux
City of Grand Terrace Page 6
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Minutes Grand Terrace Planning Commission November 3, 2016
8.Zoning Code Amendment 15-02 and Specific Plan Amendment 15-01 Regulating
Smoke Shops and Tobacco Stores
Director Molina presented a staff report and brought attention to the Commission,
revisions to the Ancillary sales definition and asked the Commission to consider the
Barton Road Specific Plan zoning to only allow sales in the General Commercial zone.
The Commission discussed the idea of not limiting applicants to only the Commercial
zone.
Ms. Molina responded to a question about demographics and confirmed there were two
smoke shops in the City.
Commissioner Giroux asked staff why there was a consideration to limit applicants to
the Commercial zone to which Ms. Molina responded that the City Manager would like
to entice economic development in key areas.
City Manager, G. Harold Duffey briefly addressed the Commissioners about ensuring
the highest and best use for Barton Road and providing value to the City, but not to
over-regulate and deter business.
Commissioner Giroux asked if there were any development plans for the City purchased
land. Mr. Duffey responded and identified future plans for sites around the City.
City Attorney Bettenhausen confirmed that applicants would still be required to get a
CUP approved through the Planning Commission. There was discussion of not
excluding the Village Commercial area, along with focus areas of economic
development, to market tobacco products.
Ms. Molina suggested the following revisions to the motion: (1) to revise the definition of
ancillary sales as indicated in the staff presentation; (2) make changes to page 96 of the
staff report definition #7 to include “e-cigarettes;” (3) make changes to page 97,
paragraph D, add #4 to include “Barton Road Specific Plan Village Commercial;” (4)
make changes to page 98, section 5 table -Village Commercial column, add a “C.”
Attorney Baron suggested striking “other uses” in the prohibition language on page 96,
section C of the staff report. After discussion regarding repercussions, the Committee
was in favor of the Attorney’s suggestion to remove the language.
1.CONTINUE THE PUBLIC HEARING, AND;
2.ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
City of Grand Terrace Page 7
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Minutes Grand Terrace Planning Commission November 3, 2016
GRAND TERRACE RECOMMENDING THAT THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE ADOPT AN ORDINANCE ADOPTING ZONE
CHANGE 15-02 TO AMEND CHAPTER 18.82 OF THE GRAND TERRACE
MUNICIPAL CODE AND SPECIFIC PLAN AMENDMENT 15-01 FOR THE
PURPOSE OF REGULATING SMOKE SHOPS AND TOBACCO STORES
RESULT:APPROVED [UNANIMOUS]
MOVER:Tom Comstock, Chairman
SECONDER:Jeffrey Allen, Commissioner
AYES:Goatcher, Comstock, Allen, Ceseña, Giroux
D.DISCUSSION ITEMS
Report on Code Compliance Activities for FY 2015-2016
Director Molina presented on code enforcement statistics, quality of life enforcement
and the enforcement rotation schedule.
RECEIVE AND FILE THE REPORT.
E.INFORMATION TO COMMISSIONERS
Director Molina meeting informed commission of meeting slated for November 17th.
Commissioner Goatcher will not be able to make the meeting.
F.INFORMATION FROM COMMISSIONERS
There were no items to report.
City of Grand Terrace Page 8
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Minutes Grand Terrace Planning Commission November 3, 2016
ADJOURN
Adjourn to the next scheduled meeting of the Site and Architectural Review
Board/Planning Commission to be held on November 17, 2016 at 6:30 p.m.
_________________________________
Tom Comstock
Chairman of the Grand Terrace Planning
Commission
_________________________________
Sandra Molina
Planning and Development Services
Director
City of Grand Terrace Page 9
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From:Juanita Odenbaugh
To:Sandra Molina
Subject:Fwd:
Date:Monday, November 14, 2016 2:21:23 PM
Attachments:John Odenbaug2.docx
ATT00001.htm
Sent from my iPhone
Begin forwarded message:
From:ODENBAUGH JOHN <JOHN_ODENBAUGH@cjusd.net>
Date:November 14, 2016 at 2:07:50 PM PST
To:"nativebrown@sbcglobal.net" <nativebrown@sbcglobal.net>
John Odenbaugh
Maintenance Supervisor
Colton Joint Unified School District
(909)580-5008
7.d
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John Odenbaugh
21811 Vivienda Ave.
Grand Terrace , CA 11/14/16
RE: 11838 Burns Ave.
To whom it may concern,
Twelve years ago, my family and I moved to this neighborhood because it is
small, quiet and on the outskirts of town. It only has sixteen average single story
houses. The Planning Commission recently approved the construction of a very
large two story house right in the middle of the neighborhood. This
structure(7128 sq. ft.) dwarfs the entire neighborhood. I am concerned that, not
only does not fit our neighborhood, it invades the privacy of my family as it is
directly behind my house. The upstairs portion of the house, including a large 20 x
30 deck, has a direct line of sight to my entire back yard. We are a private family
that keeps to our own. It is distressing to consider that our daily backyard
activities will be under scrutiny by our new neighbors. We have a pool and spend
a lot of time in our backyard. Having a teenage daughter, I am very alarmed with
the thought of the privacy of my own property being taken away.
Therefore, I strongly urge the City to change this approval and allow only a
single story house on this property.
Sincerely,
John Odenbaugh
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Page 1 of 6
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE TO UPHOLD THE PLANNING COMMISSION’S APPROVAL TO ADOPT A NOTICE OF EXEMPTION AND APPROVE SITE AND ARCHITECTURAL
REVIEW 14-07-A1 TO CONSTRUCT A SINGLE FAMILY
RESIDENCE ON A PARCEL LOCATED SOUTH OF VIVIENDA
AVENUE APPROXIMATELY 160 FEET WEST OF BURNS AVENUE (APN 0275-282-20)
WHEREAS, Mr. Joab Jerome, represented by Peter Ulloa of Casa Designs,
submitted Site and Architectural Review 14-07-A1 and Environmental 14-04-A1, requesting re-approval to construct a two story 3,612 square foot single family residence with an attached 816 square foot garage and attached 2,700 square foot RV
garage on a single parcel. The site is zoned R1-7.2, Low Density Single Family, with an
Agricultural Overlay and has a General Plan land use designation of Low Density
Residential; WHEREAS, the Project Site is proposed on a vacant lot measuring 28,308
square feet (0.65 acres).
WHEREAS, on May 7, 2015, the Planning Commission conducted a duly noticed public hearing and approved Site and Architectural Review 14-07 to construct the proposed residence, with an approval period of twelve (12) months; which has hence
expired;
WHEREAS, on November 3, 2016, the Planning Commission voted 4-1 to approve the Project at a duly noticed public hearing on the Project at the Grand Terrace City Council Chambers located at 22795 Barton Road, Grand Terrace, California,
92313; and
WHEREAS, pursuant to Section 18.63.070 of the Grand Terrace Municipal Code, the action of the Planning Commission may be appealed by a member of the City Council; and
WHEREAS, the Mayor of the City Council appealed the Project to the City
Council; and WHEREAS, the Project is categorically exempt from the California Environmental
Quality Act (CEQA) Guidelines, pursuant to Section 15303, which exempts construction
of a new single family residence.
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WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Grand
Terrace: 1. The City Council hereby finds that the Project is categorically exempt from the
provisions of the California Environmental Quality Act (CEQA) pursuant to
Section 15303. The Notice of Exemption prepared in connection with the Project
(E 14-04-A1) has been reviewed and considered and reflects the independent judgment of the City Council, and is hereby adopted.
2. The City Council upholds the Planning Commission’s approval and finds as
follows with respect to Architectural and Site Review 14-07-A1:
a. The Project is consistent with the intent of the Grand Terrace Municipal Code and the General Plan. The proposed Project to construct a single
family residence is consistent with the Grand Terrace Municipal Code and
the General plan in that it meets the standards of the R1-7.2 zoning and
the provisions of the City’s General Plan Low-Density Residential category.
b. The location and configuration of all structures associated with this Project
are visually harmonious with this site and surrounding sites and structures,
that they do not interfere with the neighbors' privacy, that they do not unnecessarily block scenic views from other structures and/or public areas and are in scale with the townscape and natural landscape of the area.
The design and appearance of the proposed single family residence is
complementary with existing residential development in the City. In
addition, the site will be appropriately landscaped to enhance and not detract for any existing development along Burns Avenue.
c. The architectural design of structures, their materials and colors are
visually harmonious with the surrounding development, natural landforms,
are functional for the Project and are consistent with the Grand Terrace Municipal Code. The proposed two story residence will have a stucco finish with contrasting accent colors. Colors will be earth tone, and the
design is complementary to surrounding properties.
d. The plan for landscaping and open spaces provide a functional and visually pleasing setting for the structures on this site and is harmonious with the natural landscape of the area and nearby developments. The site
will be landscaped with trees and shrubs, and will be visually pleasing.
e. There is no indiscriminate clearing of property, destruction of trees or natural vegetation or the excessive and unsightly grading of hillsides, thus
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the natural beauty of the City, its setting, and natural landforms are preserved. The subject site is a vacant residential lot.
f. Conditions of approval for this project necessary to secure the purposes of
the Grand Terrace Municipal Code and General Plan are made a part of this approval as set forth in the accompanying Resolution of Approval.
BE IT FURTHER RESOLVED that Site and Architectural Review area hereby approved
subject to the following conditions:
1. Site and Architectural Review 14-07-A1 is approved to construct a new two story 3,612 square foot single family residence with an attached 816 square foot
garage and attached 2,700 square foot RV garage on a single parcel. The project
site measures 28,308 sq. ft. (0.65 acres), and is zoned R1-7.2, Single Family
Residential District, within the AG Agricultural Overlay District. This approval is based on the application and materials submitted on August 17, 2016, including the site, floor, grading and landscaping plans and architectural elevations. The
primary color is proposed to be “Wet Pavement”, with accent trim colors of a
darker “Knight’s Armor” for the trim and contrasting “Swiss Coffee” for the fascia.
The roof will be asphalt composition shingle, either “Estate Gray” or “Onyx Black”.
2. This approval shall expire twelve (12) months from the date of adoption of this
resolution unless the use has been inaugurated or a time extension has been
granted by the City, in accordance with Chapter 18.63 of the Zoning Code. Time extensions shall be filed at least sixty (60) days prior to the expiration date.
3. The applicant shall defend, indemnify, and hold harmless the City of Grand
Terrace and its officers, employees, and agents from and against any claim,
action, or proceeding against the City of Grand Terrace, its officers, employees, or agents to attack, set aside, void, or annul any approval or condition of approval of the City of Grand Terrace concerning this project, including but not
limited to any approval or condition of approval of the Planning Commission, or
Planning and Development Services Director. The City shall promptly notify the
applicant of any claim, action, or proceeding concerning the project and the City shall cooperate fully in the defense of the matter. The City reserves the right, at its own option, to choose its own attorney to represent the City, its officers,
employees, and agents in the defense of the matter.
4. The project shall be constructed in accordance with all the approved plans and conditions of approval, including but not limited to site plans, grading plans, wall plans, and building elevations, except as modified by these conditions of
approval.
5. In the event that exhibits and written conditions are inconsistent, the written conditions shall prevail.
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6. The applicant shall pay all applicable development impact fees, and demonstrate
the payment of school impact fees to the Building and Safety Department.
7. Construction and operational activities associated with the project shall comply with the regulations of the City’s Noise Ordinance, Chapter 8.108 of the Grand Terrace Municipal Code.
8. All contractors shall acquire a valid City business license and be in compliance
with all City codes 9. The applicant shall comply with all requirements of the City of Grand Terrace
Building and Safety Division, including the conditions of approval contained in the
memorandum dated August 31, 2016, attached hereto as Exhibit 1.
10. The applicant shall comply with all requirements of the City of Grand Terrace Public Works Department, including the conditions of approval contained in the
Director’s memorandum dated September 1, 2016, attached hereto as Exhibit 2.
11. The applicant shall comply with all requirements of the San Bernardino County Fire Department, including the conditions of approval contained in Fire Condition Letter dated September 6, 2016, attached hereto as Exhibit 3.
12. The applicant shall comply with all requirements of the City of Colton Water and
Wastewater Department, including the conditions of approval contained in the Director’s memorandum dated July 22, 2014, attached hereto as Exhibit 4.
13. Prior to the issuance of building permits, the applicant shall obtain all requisite
permits and clearances from Riverside Highland Water Company (RHWCO).
14. The applicant shall incorporate into the project design all existing easements within the project boundaries, or obtain abandonment of said easements from the
affected easement holder(s). If this requirement cannot be accomplished, the
project shall be redesigned.
15. Air conditioning, heating and cooling units shall be ground mounted.
16. The location of all building-mounted light fixtures shall be shown on the
elevations. A detail of said fixtures shall be shown on the elevations, and fixtures
shall be decorative and complementary to the building architecture. Lighting shall not glare onto adjoining properties and may need to be shielded.
17. The applicant shall submit a utility plan with the final construction plans that
depict the locations of utilities necessary to serve the residences.
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18. All exposed retaining walls and perimeter walls shall be decorative, as approved by the Planning and Development Services Department.
19. Prior to issuance of a building permit for any perimeter walls on shared property
lines, the applicant shall submit an Encroachment Agreement signed by adjacent property owners authorizing construction of block walls on the shared property line, or move walls onto the subject property.
20. Prior to issuance of a grading permit, the applicant shall submit a final site plan
for review and approval. 21. The applicant shall be responsible for regular and ongoing upkeep and
maintenance of the property, including weeds and debris, and all on-site and
parkway landscaping shall be maintained by the applicant in good condition at all
times. 22. All on-site utilities shall be placed underground, as determined by the Public
Works Director. All frontage utilities shall be placed underground, as feasible, in
coordination with the utility companies.
23. Prior to the issuance of building permits, the applicant shall two (2) copies of a landscape and irrigation plan to the Planning Division for review and approval by
the City’s Consultant. The Applicant shall pay the Consultant’s costs for review.
The plans shall be prepared by in accordance with the Water Efficient Landscape
Ordinance. The plans shall include drip and/or subsurface irrigation and all plant material shall be water efficient. Grass area shall be reduced.
a. The landscape plan shall incorporate the planting of Carolina laurel cherry
trees along the north boundary. The trees shall be planted a maximum of
10 feet on center, and shall be a combination of 15 gallon and 24-inch box trees, as determined by the Planning and Development Services Director.
24. The applicant shall obtain a 26-foot wide access easement from the property
owner of the property identified as Assessor’s Parcel Number 0275-282-14. The
access easement document shall be recorded prior to the issuance of a building permit. The access easement document shall be reviewed and approved by the City Attorney prior to recordation, and all cost for said review shall be borne by
the applicant.
25. The applicant shall obtain drainage and utility easements from the property owner of the property identified as Assessor’s Parcel Number 0275-282-14. The drainage and utility easement document(s) shall be recorded prior to the
issuance of a building permit. The easement document shall be reviewed and
approved by the City Attorney prior to recordation, and all cost for said review
shall be borne by the applicant.
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26. Commercial vehicles and equipment shall not be stored on the site or within the garages of the property.
27. Correct the address from 11832 Burns Avenue to 11838 Burns Avenue.
28. The applicant shall contact the Planning Division for a final inspection a minimum one week prior to the inspection date requested.
29. Upon approval of these conditions and prior to becoming final and binding, the
applicant must sign and return an “Acceptance of Conditions” form. The form and content shall be prepared by the Planning and Development Services Department.
PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a public hearing held on the 13th day of December, 2016.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
__________________________ __________________________
Pat Jacquez-Nares Darcy McNaboe City Clerk Mayor
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Building and Safety Conditions of Approval
Date: August 31 , 2016
Applicant: Joab Jerome
Address of Applicant: 11660 Church St. # 710, RCH CA 91730 Site Location: Burns Avenue, Grand Terrace, CA. proposed single
family residents.
APN: 0275-282-20
Provide four (4) sets of construction plans and documentation for plan review of the
proposed project. Below you will find a list of the plans and documents Building and
Safety will need for plan review. The initial plan review will take approximately two weeks on most projects.
Provide the following sets of plans and documents.
Building and Safety submittal’s required at first plan review. (4) Architectural Plans
(4) Structural Plans
(2) Structural Calculations
(4) Plot/Site Plans (4) Electrical Plans (4) Electrical Load Calculations
(4) Plumbing Plans/Isometrics, Water, Sewer and Gas
(4) Mechanical Plans
(4) Mechanical Duct Layout Plans (2) Roof and Floor Truss Plans (2) Title 24 Energy Calculations
(4) Rough and Precise Grading Plans
(2) Water Quality Management Plan, (WQMP) and Erosion Control Plan.
(2) Stormwater Pollution Prevention Plan Building & Safety General Information
All structures shall be designed in accordance with the 2013 California Building Code,
2013 California Mechanical Code, 2013 California Plumbing Code, and the 2013 California Electrical Code, 2013 Residential Code and the 2013 California Green
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Buildings Standards adopted by the State of California. If the project building plans are submitted after January 1, 2017 the buildings will need to be designed to the 2016
California Code of Regulations.
The Developer/Owner is responsible for the coordination of the final occupancy. The Developer/Owner shall obtain clearances from each department and division prior to requesting a final building inspection from Building & Safety. Each agency shall sign
the bottom of the Building & Safety Job Card.
Building & Safety inspection requests can be made twenty four (24) hours in advance for next day inspection. Please contact 909-825-3825. You may also request inspections at the Building & Safety public counter.
All construction sites must be protected by a security fence and screening. The fencing
and screening shall be maintained at all times to protect pedestrians. Temporary toilet facilities shall be provided for construction workers. The toilet facilities
shall be maintained in a sanitary condition. Construction toilet facilities of the non sewer
type shall conform to ANSI ZA.3.
Construction projects which require temporary electrical power shall obtain an Electrical Permit from Building & Safety. No temporary electrical power will be granted to a
project unless one of the following items is in place and approved by Building & Safety
and the Planning Department.
(A) Installation of a construction trailer, or, (B) Security fenced area where the electrical power will be located.
Installation of construction/sales trailers must be located on private property. No trailers
can be located in the public street right of way. Separate plan submittals and permits are required for all accessory structures; example
would be patios, block walls, and storage buildings.
Pursuant to the California Business and Professions Code Section 6737, most projects are required to be designed by a California Licensed Architect or Engineer. The project owner or developer should review the section of the California Codes and comply with
the regulation.
Building & Safety Conditions Prior to the issuance of a building permit, the applicant shall pay all Development
Improvement Fee’s to the City; this also includes school fees and outside agency
fees such as sewer water and utilities. Copies of receipts shall be provided to
Building & Safety prior to permit issuance.
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All on site utilities shall be underground to the new proposed structure unless prior approval has been obtained by the utility company or the City.
Prior to issuance of Building Permits, on site water service shall be installed and
approved by the responsible agency. On site fire hydrants shall be approved by the Fire Department. No flammable materials will be allowed on the site until the fire hydrants are established and approved.
Prior to issuance of building permits, site grading certification and pad
certifications shall be submitted to Building & Safety. Prior to concrete placement, submit a certification for the finish floor elevation and set backs of the structures. The certification needs to reflect that the structure is in conformance
with the Precise Grading Plans. Compaction reports shall accompany pad
certifications. The certifications are required to be signed by the engineer of
record. Prior to issuance of building permits, provide Building & Safety with a will service
letter from Riverside Highland Water District.
All construction projects shall comply with the National Pollutant Discharge Elimination Systems (NPDES), and the San Bernardino County MS-4 Storm Water Permit.
Provide civil engineering drawings for dedication of 15 foot of right of way and all
public right of way improvements including curb, gutter and half street width improvements. Civil engineering drawings and dedication shall be submitted to Building & Safety to be check by the City Engineer and recorded with the County
Recorder’s office before permits are issued.
Depending on the location of the curb and gutter, the utilities located in the public right of way in front of the property, north side of street, may need to be relocated. Please contact Edison and the telephone/cable company to determine
the desired location for the utilities.
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Public Works Conditions of Approval
Date: September 1, 2016
Applicant: Joab Jerome
Address of Applicant: 11660 Church St, # 710 RCH, CA 91730
Site Location: Burns Ave – Grand Terrace – Single Family Residence
APN 0275-282-20
Provide construction plans and required documentation for review of the proposed project as
follows:
(1) Grant Deed showing all easements.
(1) Street Water Utility Plans.
(1) Tentative Tract Map Plans
(1) Sewer Plan Sheets
(1) Rough and Precise Grading Plans
(1) Erosion Control Plan
(1) Soils, Hydrology, and Hydraulics Reports
All work performed in the public right of way shall comply with the San Bernardino County
Public Works Standards or standards approved by the Public Works Director.
All construction sites must be protected by a security fence and screening. The fencing and
screening shall be maintained at all times to protect pedestrians.
Toilet facilities shall be provided for construction workers and such facilities shall be maintained
in a sanitary condition.
Special Conditions:
1. Street cut permits are required before work begins in the public right of way. A street cut
deposit will be collected for each street cut and held for two years.
2. Provide half street width paving overlay after utility installations on the entire length of
the project. Minimum 2 inch asphalt overlay with an asphalt grind. All Grindings shall
be recycled.
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3. The Applicant shall submit proposed sewer plans to the City of Colton for plan review.
Applicant shall pay all plan review fees and permit fees for the sewer review to the City
of Colton. Please provide a written “Will Serve” letter and approved sewer plans to the
City of Grand Terrace before any permits are issued.
4. The applicant shall submit proposed water plans to the Riverside Highland Water
Company for plan review. Applicant shall pay all plan review fees and permit fees for
the water review to Riverside Highland Water Company. Please provide a written “Will
Serve” letter and approved plans to the City of Grand Terrace before any permits are
issued.
5. Minimum driveway grades shall be consistent with San Bernardino County Standard 131.
Riverside County Standard driveway approach can also be used.
6. A blockwall is required around the perimeter of the property.
7. All existing and proposed easements must be shown on improvement plans.
8. Provide a street light at the ingress to the property.
9. Provide a profile for the driveway showing all utility lines to verify minimum cover.
10. Best Management Practices (BMPs) are required for new developments larger than
10,000 sq.ft. Please show BMPs for rain run-off on-site.
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Attachment: CC Resolution Upholding PC Approval (2076 : Appeal of Site and Architectural Review 14-
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Attachment: CC Resolution Upholding PC Approval (2076 : Appeal of Site and Architectural Review 14-
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Attachment: CC Resolution Upholding PC Approval (2076 : Appeal of Site and Architectural Review 14-
Page 1 of 2
City of Colton
Public Works Department Water & Wastewater Division
PROPERTY OWNER’S ACKNOWLEDGEMENT FORM
NOTE TO APPLICANT: This form must be signed and returned to the Engineering Department prior
to issuance of any City of Colton Permits
Date: July 22, 2014 Minor Site Plan Review Application No. W00-000-082 Site Address 11832 Burns Avenue, Grand terrace, CA 92313 APN: 0275-282-20 Owner: Jerome Financial Services
PROJECT DESCRIPTION Sewer Service Lateral Connection REQUIREMENTS
a) All sewer connections and service installations shall be installed by a contractor possessing an “A” license. b) Separate sewer lateral connection shall be installed for each dwelling unit. c) The Contractor shall mark the location of the sewer lateral services with a stamped “S” on the curb. d) The minimum size of sewer lateral shall be 4-inch. e) All sewer laterals shall be extra strength vitrified clay pipe (VCP) or PVC SDR35 per City Std. # 312. f) The sewer lateral shall be terminated at the property line by means of a sewer cleanout. Provide sewer
cleanout at property line per City Std. 308. g) The minimum slope shall be 2% (¼ inch per foot) from the sewer main to property line. h) Trench repair shall be done per City of Colton Standard Drawing. No. 124a. i) Location of sewer laterals may not be in the way of driveway approach. j) Owner and Contractor are responsible for complying with National Pollutant Discharge Elimination System Ordinance, during and after construction.
k) The City Engineer may require other information deemed necessary. l) No final inspection will be performed until all Engineering Department requirements pertaining thereto are
in compliance. CONDITIONS OF APPROVAL Applicant shall comply with all requirements by the City of Colton. Sewer service permit will be supplied to the
proposed development upon completion of all necessary approved system connections and upon satisfactory arrangement of all financial matters with the City. If you need further information you may contact the Engineering
Department at (909) 370-5551.
FEES
Land Use > > Single Family Residential
ITEM UNIT QTY UNIT COST FEE
Residential Users-Wastewater Capacity Charge Units 1 $2,800.00 $ 2,800.00
Inspection (Manholes and Cleanouts) EA 1 $40.00 $ 40.00
Inspection for Sanitary sewers($30 + $.20 LF) EA 1 $40.00 $ 40.00
TOTAL FEE $ 2,880.00
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Page 2 of 2
PROPERTY OWNER’S ACKNOWLEDGEMENT
I / We, the legal property owner(s) of the above-noted property, acknowledge the Engineering Department
Condition(s) of Approval as set forth by the City Engineer, and hereby agree to meet and satisfy said conditions prior to receipt of final approval of the project.
I / We further acknowledge and understand that the Certificate of Occupancy will NOT be issued until these conditions have been met, inspected and approved by the Engineering Department.
The Engineering Department Site Plan Minor Review process will NOT be complete nor approved until this acknowledgement document has been signed by the Property Owner and returned to the Engineering
Department.
Date: By: (property owners)
7/22/14 js
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Attachment: Single Family Concept (2076 : Appeal of Site and Architectural Review 14-07-A1)
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Attachment: Single Family Concept (2076 : Appeal of Site and Architectural Review 14-07-A1)
AGENDA REPORT
MEETING DATE: December 13, 2016 Council Item
TITLE: Municipal Code Amendment to Establish an Ordinance for
the Impoundment of Vehicles Used for Illegal Dumping
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: Read by title only, waive further reading and Adopt an
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA ADDING CHAPTER
8.116 TO TITLE 8 (HEALTH AND SAFETY) OF THE
GRAND TERRACE MUNICIPAL CODE RELATING TO
IMPOUNDMENT OF NUISANCE VEHICLES USED FOR
ILLEGAL DUMPING
2030 VISION STATEMENT:
This report supports our City’s Vision Statement: Grand Terrace is an exceptionally safe
and well managed City, known for its natural beauty and recreational opportunities; a
vibrant and diverse local economy; a place where residents enjoy an outstanding quality
of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
BACKGROUND:
On November 15, 2016, the City Council introduced an ordinance that would allow the
seizure of vehicles used in illegal dumping activities. The ordinance complies with state
laws regarding the seizing of vehicles used in illegal dumping activities.
Staff recommends adoption of the ordinance.
FISCAL IMPACT:
No fiscal impact to the General Fund.
ATTACHMENTS:
Ordinance Ch. 8.116 Vehicle Seizure_11.8.2016 (DOCX)
APPROVALS:
Sandra Molina Completed 11/22/2016 1:23 PM
Finance Completed 11/25/2016 3:09 PM
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City Attorney Completed 11/28/2016 11:31 AM
City Manager Completed 12/08/2016 7:40 AM
City Council Pending 12/13/2016 6:00 PM
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ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CALIFORNIA ADDING CHAPTER
8.116 TO TITLE 8 (HEALTH AND SAFETY) OF THE
GRAND TERRACE MUNICIPAL CODE RELATING TO
IMPOUNDMENT OF NUISANCE VEHICLES USED FOR
ILLEGAL DUMPING
WHEREAS, illegal dumping poses a danger to public health and safety, creates
blight in the City, and tends to contribute to the presence of flies, insects, vermin, rats,
wild animals, and other rodents; and
WHEREAS, illegal dumping is facilitated by the use of vehicles, whereby persons
utilize vehicles to transport waste matter for the purpose of illegally dumping the waste
matter; and
WHEREAS, illegal dumping activities place an undue burden on the City, which
expends limited public resources in cleanup and enforcement costs; and
WHEREAS, illegal dumping activities and the vehicles used in those activities
are a public nuisance; and
WHEREAS, the City desires to adopt this ordinance pursuant to its authority
under section 22659.5 of the California Vehicle Code in order to set forth procedures for
abating and deterring illegal dumping activities; and
WHEREAS, on November 15, 2016, the City Council conducted a duly noticed
public meeting at Grand Terrace Council Chambers 22795 Barton Road, Grand
Terrace, CA 92313, and concluded said meeting on that date.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Council finds that the foregoing findings/recitals are true
and correct.
SECTION 2. Title 8 of the Grand Terrace Municipal Code is hereby amended
with the addition of the following Chapter 8.116:
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“Chapter 8.116 Impoundment of Nuisance Vehicles Used for Illegal Dumping
Sections:
8.116.010 – Definitions
8.116.020 – Declaration of Nuisance Vehicle
8.116.030 – Impoundment of Nuisance Vehicle
8.116.040 – Post Storage Hearing
8.116.050 – Vehicle Release Prior to Expiration of Impoundment Period
8.116.060 – Proof of Vehicle Ownership
8.116.070 – Vehicle Towing and Storage Charges
Section 8.116.010 – Definitions.
For the purposes of this chapter, the following definitions shall apply:
A. “Authorized public officer” means a public officer authorized to exercise
the power of arrest pursuant to California Penal Code section 830.7(j).
B. “Bulky item” means any discarded furniture, home or industrial appliance,
abandoned vehicle or part of an abandoned vehicle, or any object that
exceeds the maximum size and/or weight described by the City’s franchise
waste hauler for placement into a household or commercial waste or
recyclable container.
C. “Driver” means a person who drives a motor vehicle.
D. “Hazardous waste” means any waste as defined in California Health and
Safety Code section 25117.
E. “Illegal dumping” means placing, throwing, dropping, depositing,
sweeping, dumping, disposing, or leaving or any organic or inorganic rubbish,
waste matter, garbage, bulky item, construction material, hazardous waste,
solid waste, or other solid semisolid, or liquid on any public or private property
not designated for that dumping or disposal purpose as prohibited by
California Penal Code section 374.3.
F. “Legal owner” means a person holding a security interest in a vehicle
which is subject to the provisions of the Uniform Commercial Code, as set
forth in California Vehicle Code section 370.
G. “Registered owner” means a person registered by the California
Department of Motor Vehicles as the owner of the vehicle, as set forth in
California Vehicle Code section 505.
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H. “Solid waste” means all putrescible and non-putrescible solid, semisolid
and liquid wastes, including garbage, trash, refuse, paper, rubbish, ashes,
industrial wastes, demolition and construction wastes, dewatered, treated or
chemically fixed sewage sludge, which is not hazardous waste, manure,
vegetable or animal solid or semisolid wastes, and other discarded solid and
semisolid wastes. Solid waste does not include hazardous waste.
I. “Vehicle” means a “vehicle” as that term is defined in California Vehicle
Code section 670, and “motor vehicle” means a “motor vehicle” as that term is
defined in California Vehicle Code section 415.
Section 8.116.020 – Declaration of nuisance vehicle.
A. Any vehicle used for the purpose of illegal dumping is a nuisance and the
vehicle shall be impounded as provided in this chapter.
B. Any vehicle used to transport any bulky item, any hazardous waste, or
solid waste for the purpose of illegal dumping is a nuisance and the vehicle shall be
impounded as provided in this chapter.
C. Any person or any agent, employee, or representative thereof who owns,
leases, conducts, or maintains any vehicle used for any of the purposes or acts set forth
herein is responsible for creating a public nuisance.
Section 8.116.030 – Impoundment of nuisance vehicle.
A. Pursuant to the provisions set forth in this chapter, any peace officer or
authorized public officer may seize a vehicle subject to impoundment for up to thirty (30)
days if all of the following conditions are met:
1. The vehicle is used in the commission or attempted commission of
illegal dumping in violation of section 374.3 of the California Penal Code;
2. The driver is validly arrested for a violation of Penal Code section
374.3; and
3. The owner or operator of the vehicle has had a prior conviction for
the same offense within the last three (3) years; and
B. Within two (2) working days after impoundment, the City shall send a
notice by certified mail, return receipt requested, to the legal owner of the vehicle, at the
address obtained from the Department of Motor Vehicles (DMV), informing the owner
that the vehicle has been impounded. The notice shall also include notice of the
opportunity for a post-storage hearing to determine the validity of the storage or to
determine the mitigating circumstances establishing that the vehicle should be released.
The notice shall include all of the following information:
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1. The name, address, and telephone number of the agency providing
the notice.
2. A description of the vehicle, which shall include, if available, the
manufacturer, the make or model, the license plate number, and the
mileage, and the location of the place of storage.
3. The authority and purpose for the removal of the vehicle.
4. A statement that, in order to receive a post-storage hearing, the
owners, or their agents, shall request the hearing in person, writing, or by
telephone within ten (10) days of the date appearing on the notice.
If the City fails to notify the legal owner within two (2) working days after the
impoundment as provided herein, the City shall be prohibited from charging for more
than five (5) days’ storage when the legal owner redeems the impounded vehicle. The
City shall maintain a published telephone number that provides information twenty-four
(24) hours a day regarding the impoundment of vehicles and the rights of a legal owner
and registered owner to request a hearing.
Section 8.116.040 – Post-storage hearing.
A. Any claimant who desires a post-storage hearing must make a request to
the City in person, in writing, or by telephone as specified in the notice of impounding
within ten (10) days of such notice. Failure to make a request within the time allowed
shall constitute the claimant’s waiver of any right to a post-storage hearing and satisfies
the requirement for such hearing.
B. The post-storage hearing shall be conducted within forty-eight (48) hours
of the request, excluding weekends and holidays. The City may authorize one of its
officers or employees to conduct the hearing, provided that officer or employee that
conducts the hearing is not the same person who directed the seizure of the vehicle.
C. Failure of the legal and registered owners, or their agents, to request or to
attend a scheduled hearing shall satisfy the post-storage hearing requirement.
8.116.050 – Vehicle release prior to expiration of impoundment period.
A. Notwithstanding the provisions of this chapter, the City shall release the
impounded vehicle to the registered owner or his or her agent prior to the expiration of
the impoundment period upon the determination of any of the following circumstances:
1. The driver of the impounded vehicle was arrested without probable
cause.
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2. The vehicle is a stolen vehicle.
3. The vehicle is subject to bailment and was driven by an unlicensed
employee of a business establishment, including a parking service or
repair garage.
4. The driver of the vehicle is not the sole registered owner of the
vehicle and the vehicle is being released to another registered owner of
the vehicle who agrees not to allow the driver to use the vehicle until after
the end of the impoundment period.
5. The registered owner of the vehicle was neither the driver nor a
passenger of the vehicle at the time of the alleged violation.
6. A spouse, registered domestic partner, or other affected third party
objects to the impoundment of the vehicle on the ground that it would
create a hardship, if the subject vehicle is the sole vehicle in a household.
The hearing officer shall release the vehicle where the hardship to a
spouse, registered domestic partner, or other affected third party created
by the impoundment of the subject vehicle, or the length of the
impoundment, outweigh the seriousness and severity of the act in which
the vehicle was used.
B. Release of vehicle to holder of security interest in vehicle.
1. A vehicle removed and seized pursuant to this chapter shall be
released to the legal owner of the vehicle or the legal owner’s agent prior
to the end of the impoundment period if both of the following conditions
are met:
a. The legal owner is a motor vehicle dealer, bank, credit union,
acceptance corporation, or other licensed financial institution legally
operating in this state, or is another person who is not the
registered owner and holds a security interest in the vehicle.
b. The legal owner or the legal owner’s agent pays all towing
and storage fees relating to the seizure and impoundment of the
vehicle.
2. A legal owner or a legal owner’s agent who meets the conditions of
release of this section shall not be required to request a post-storage
hearing as a requirement for release of the vehicle to the legal owner or
the legal owner’s agent.
3. Administrative costs authorized under Vehicle Code section
22850.5(a) shall not be charged to the legal owner of the type described in
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this section who redeems the vehicle pursuant to this section, unless the
legal owner voluntarily requests a post-storage hearing.
C. A legal owner who meets the requirements of release pursuant to section
8.116.050(B), or the legal owner’s agent, shall not release the vehicle to the registered
owner of the vehicle or an agent of the registered owner, unless the registered owner is
a rental car agency, until after termination of the impoundment period. Prior to
relinquishing the vehicle to the registered owner, the legal owner may require the
registered owner to pay all of the towing and storage charges related to the seizure and
impoundment of the vehicle.
D. Release of impounded rental vehicles.
1. A vehicle removed and seized pursuant to this chapter shall be
released to a rental car agency prior to the end of the impoundment period
if the agency is either the legal owner or the registered owner of the
vehicle and the rental car agency pays all towing and storage fees related
to the seizure and impoundment of the vehicle.
2. The rental car agency may require the person to whom the vehicle
was rented to pay all towing and storage charges related to the seizure
and impoundment.
3. The owner of a rental vehicle seized pursuant to this chapter may
continue to rent the vehicle upon recovery of the vehicle. However, the
rental car agency shall not rent another vehicle to the driver of the vehicle
that was seized until the expiration of the impoundment period.
Section 8.116.060 – Proof of vehicle ownership.
A. The legal owner or the legal owner’s agent shall present to the law
enforcement agency, the City, person in possession of the vehicle, or any person acting
on behalf of those agencies, a copy of the assignment, as defined in section 7500.1(b)
of the Business and Professions Code, a release from the responsible governmental
agency, if required by the agency, a government-issued photographic identification
card, and any one of the following, whether or not paperless or electronic, showing
proof of legal ownership of the vehicle, as determined by the legal owner or the legal
owner’s agent:
1. a certificate of repossession of the vehicle.
2. a security agreement for the vehicle, or
3. title.
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B. Any documents presented may be originals, photocopies, or facsimile
copies, or may be transmitted electronically. The law enforcement agency, City,
or any person acting on behalf of those agencies, or any person in possession of
the vehicle, may photocopy and retain the copies of any documents presented by
the legal owner or the legal owner’s agent.
C. The law enforcement agency, City, or other governmental agency, or any
person acting on behalf of those agencies, shall not require any documents to be
notarized.
D. The law enforcement agency, City, or any person acting on behalf of those
agencies may require the agent of the legal owner to produce a photocopy or
facsimile copy of its repossession agency license registration issued pursuant to
Chapter 11 (commencing with section 7500) of Division 3 of the Business and
Professions Code, or to demonstrate, to the satisfaction of the law enforcement
agency, City, or any person acting on behalf of the those agencies, that the agent
is exempt from licensure pursuant to section 7500.2 or 7500.3 of the Business
and Professions Code.
E. The law enforcement agency, City, or other governmental agency, or any
person acting on behalf of those agencies, shall not require any documents other
than those specified in this section.
F. The legal owner or the legal owner’s agent shall be given a copy of any
documents he or she is required to sign, except for a vehicle evidentiary hold log
book.
G. The legal owner shall indemnify and hold harmless a storage facility from
any claims arising out of the release of the vehicle to the legal owner or the legal
owner’s agent and from any damage to the vehicle after its release, including the
reasonable costs associated with defending any such claims.
8.116.070 – Vehicle towing and storage charges.
A. Towing and storage charges.
1. Except as provided in this section, the registered owner or his or
her agent shall be responsible for all towing and storage costs related to
the impoundment.
2. The registered owner of the motor vehicle shall not be responsible
for the towing and storage costs related to the impoundment in the
following circumstances:
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a. It is determined after a requested and held post-storage
hearing that reasonable grounds for the storage were not
established.
b. Notwithstanding any other provision of law, if a motor vehicle
is released prior to the expiration of the impoundment period
because the driver was arrested without probable cause.
3. No lien sale processing fees shall be charged to the legal owner
who redeems the vehicle prior to the fifteenth (15th) day of the
impoundment period. Neither the City nor any person having possession
of the vehicle shall collect from the legal owner as described in section
8.116.050(B)(1), or the legal owner’s agent, any administrative charges
imposed pursuant to section 22850.5 of the California Vehicle Code,
unless the legal owner voluntarily requested a post-storage hearing.
B. Payment of towing and storage charges.
1. Any person operating or in charge of a storage facility where
vehicles are stored pursuant to this chapter shall accept a valid bank
credit card or cash for payment of towing, storage, and related fees by a
legal or registered owner or the owner’s agent claiming the vehicle. A
credit or debit card shall be in the name of the person presenting the card.
For purposes of this section, “credit card” is as defined in section
1747.02(a) of the California Civil Code. Credit card does not include a
credit card issued by a retail seller.
a. A person operating or in charge of a storage vehicle as
described in this section who violates this section shall be civilly
liable to the owner of the vehicle or person who tendered the fees
for four (4) times the amount of the towing, storage, and related
fees not to exceed Five Hundred Dollars ($500.00).
b. A person operating or in charge of a storage facility as
described in this section shall have sufficient funds on the premises
of the primary storage facility during normal business hours to
accommodate, and make change for, a reasonable monetary
transaction.
c. Credit card charges for towing, storage, and related fees
shall comply with section 1748.1 of the California Civil Code. Law
enforcement agencies may include the costs of providing for
payment by credit card when making agreements with towing
companies on rates.
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2. The failure of a storage facility to comply with any applicable
provisions set forth in this section shall not affect the right of the legal
owner or the legal owner’s agent to retrieve the vehicle if all conditions
required of the legal owner under this chapter are satisfied.”
SECTION 3. This Ordinance has been reviewed for compliance with the
California Environmental Quality Act (CEQA), the CEQA guidelines, and the City’s
environmental procedures, and has been found to be exempt pursuant to Section 15061
(b)(3) (General Rule) of the CEQA Guidelines, in that the City Council hereby finds that
it can be seen with certainty that there is no possibility that the passage of this
Ordinance will have a significant effect on the environment.
SECTION 4. Any provision of the Grand Terrace Municipal Code or appendices
thereto that are inconsistent with the provisions of this Ordinance, to the extent of such
inconsistencies and no further, is hereby repealed or modified to the extent necessary
to effect the provisions of this Ordinance.
SECTION 5. If any section, subsection, subdivision, paragraph, sentence,
clause, or phrase of this Ordinance or any part thereof is for any reason held to be
unconstitutional, such decision shall not affect this validity of the remaining portion of
this Ordinance or any part thereof. The City Council hereby declares that it would
have passed each section, subsection, subdivision, paragraph, sentence, clause, or
phase thereof , irrespective of the fact that any one or more sections, subsection,
subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional.
SECTION 6. This Ordinance shall take effect thirty (30) days after its final
passage and, within fifteen (15) days of its passage, the City Clerk of the City of Grand
Terrace shall certify to the passage and adoption of this Ordinance and to its approval by
the Mayor and City Council, and shall cause the same to be published in a newspaper in
the manner required by law.
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PASSED, APPROVED AND ADOPTED this ____day of ______________, 2016.
___________________________
Darcy McNaboe
Mayor
ATTEST:
___________________________
Pat Jacquez-Nares
City Clerk
APPROVED AS TO FORM:
_________________________
Richard L. Adams II
City Attorney
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I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, do hereby certify
that the foregoing Ordinance was introduced and adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the ____ of _____, 2016, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Pat Jacquez-Nares
City Clerk
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AGENDA REPORT
MEETING DATE: December 13, 2016 Council Item
TITLE: Selection of Mayor Pro Tempore
PRESENTED BY: Pat Jacquez-Nares, City Clerk
RECOMMENDATION: Select a Council Member to serve as Mayor Pro Tempore for
a term of two years until the next regular election.
2030 VISION STATEMENT
This staff report supports all adopted Goals of the City Council’s 2030 Vision and
supports all adopted Core Values.
BACKGROUND:
Historically, every two years following the regular municipal election date, the City
Council has selected one of its Members to serve as Mayor Pro Tempore. It is,
therefore, necessary to select a Mayor Pro Tempore from among the Members of the
City Council.
DISCUSSION:
Government Code Section 36804 provides the following:
36804: The city council shall meet at the meeting at which the declaration
of the election results for a general municipal election is made pursuant to
Sections 10262 and 10263 of the Elections Code and, following the
declaration of the election results and the installation of elected officials,
choose one of its number as mayor, and one of its number as mayor pro
tempore.
It is staff’s recommendation that the Council select amongst themselves a Mayor Pro
Tempore from a member of the City Council who is not the directly elected Mayor. The
term of office for the selected Mayor Pro Tempore will be for two years until the next
regular election.
FISCAL IMPACT:
None
APPROVALS:
Pat Jacquez-Nares Completed 12/05/2016 9:07 AM
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City Attorney Completed 12/05/2016 3:21 PM
Finance Completed 12/05/2016 3:40 PM
City Manager Completed 12/08/2016 7:28 AM
City Council Pending 12/13/2016 6:00 PM
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AGENDA REPORT
MEETING DATE: December 13, 2016 Council Item
TITLE: Mayor's Appointments to Boards, Commissions, and
Committees
PRESENTED BY: Pat Jacquez-Nares, City Clerk
RECOMMENDATION: Mayor to Appoint Representatives to the various Boards,
Commissions, and Committees for Council Approval.
2030 VISION STATEMENT:
This staff report supports all adopted Goals of the City Council’s 2030 Vision and
supports all adopted Core Values.
BACKGROUND:
The City of Grand Terrace has the opportunity to participate on various boards,
commissions, and committees as a member of various municipal organizations and
associations. Historically, these assignments are reviewed every two years following the
regular municipal elections date, or as necessary.
DISCUSSION:
Staff has provided a list of the various boards, commissions, and committees that the
Council was appointed to, effective December of 2014. Staff recommends that the
Mayor appoint representatives to fill both the delegate and alternate positions.
FISCAL IMPACT:
None
ATTACHMENTS:
2014-2016 Council Appointments Boards, Commissions & Committees (PDF)
2016-2018 Council Appointments Boards, Commissions & Committees Blank
(PDF)
APPROVALS:
Pat Jacquez-Nares Completed 11/28/2016 2:38 PM
City Attorney Completed 11/29/2016 3:20 PM
Finance Completed 12/05/2016 10:28 AM
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City Manager Completed 12/08/2016 7:29 AM
City Council Pending 12/13/2016 6:00 PM
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COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES
2014 - 2016
COMMITTEE DELEGATE ALTERNATE MEETING DAY & TIME
Omnitrans - Board Member
1700 5th St
San Bernardino, CA 92411
700-yes
Robles Mitchell 1st Wednesday of Month 8:00 a.m.
Omnitrans - Administration & Finance Committee
1700 5th St
San Bernardino, CA 92411
700-yes
Robles Mitchell Usually 2nd Thursday After Each Board Meeting
(Date May Change) 8:00 a.m.
California Joint Powers Insurance Authority (CJPIA)
8081 Moody Street
La Palma, CA 90623
McNaboe Robles Annual Meeting July TBD
League of California Cities
1400 K Street
Sacramento, CA 95814
McNaboe Robles Annual Meeting TBD
Colton Joint Unified School District
Community Cabinet
1212 Valencia Drive
Colton, CA 92324
McNaboe Robles 2nd Wednesday of Each Month 10:00 a.m.
Joe Baca Middle School
1640 S. Lilac Ave.
Bloomington, CA 92316
1 Revised 12/09/2014
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COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES
2014 - 2016
COMMITTEE DELEGATE ALTERNATE MEETING DAY & TIME
Southern California Association of Governments
General Assembly (SCAG)
1170 West 3rd Street, Suite 140
San Bernardino, CA 92410
Robles Mitchell Annual Meeting Usually April or May TBD
San Bernardino Valley Municipal Water District
Advisory Commission on Water
380 E. Vanderbilt Way
San Bernardino, CA 92408
700-yes
McNaboe Mitchell March 12, 2015 Next Meeting Date TBD
380 E. Vanderbilt Way
San Bernardino, CA 92408
San Bernardino Associated Governments Board of
Directors (SANBAG)
1170 W. 3rd Street, 2nd Floor
San Bernardino, CA 92410
700-yes
McNaboe Wilson 1st Wednesday of Month 10:00 a.m.
Santa Fe Depot-SANBAG Lobby 1st Floor
1170 W. 3rd Street
San Bernardino, CA 92410
San Bernardino County Solid Waste Task Force
222 W. Hospiality Lane, 2nd Floor
San Bernardino, CA 92415
Robles Mitchell TBD
Solid Waste Management Division-Conf. Rm A
222 W. Hospiality Lane, 2nd Floor
San Bernardino, CA 92415
San Bernardino County Gang & Drug Task Force
San Bernardino County Superintendent of Schools
601 E. North Street
San Bernarndino, CA 92415
Mitchell 1st Wednesday of Month 7:30 a.m.
San Bernardino County Superintendent of Schools
601 E. North Street
San Bernarndino, CA 92415
Ad Hoc Committee - Financial Services Agreement Wilson Robles TBD
2 Revised 12/09/2014
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COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES
2014 - 2016
DELEGATE ALTERNATE
5 0
Mayor Darcy McNaboe
Mayor Pro Tem Sylvia Robles 4 4
Council Member Jackie Mitchell 1 5
Council Member Doug Wilson 1 1
3 Revised 12/09/2014
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COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES
2016 - 2018
COMMITTEE DELEGATE ALTERNATE MEETING DAY & TIME
Omnitrans - Board Member
1700 5th St
San Bernardino, CA 92411
700-yes
1st Wednesday of Month 8:00 a.m.
Omnitrans - Administration & Finance Committee
1700 5th St
San Bernardino, CA 92411
700-yes
Usually 2nd Thursday After Each Board Meeting
(Date May Change) 8:00 a.m.
California Joint Powers Insurance Authority (CJPIA)
8081 Moody Street
La Palma, CA 90623
Annual Meeting July TBD
League of California Cities
1400 K Street
Sacramento, CA 95814
Annual Meeting TBD
Colton Joint Unified School District
Community Cabinet
1212 Valencia Drive
Colton, CA 92324
2nd Wednesday of Each Month 10:00 a.m.
Joe Baca Middle School
1640 S. Lilac Ave.
Bloomington, CA 92316
1 Revised 12/2016
10.b
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COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES
2016 - 2018
COMMITTEE DELEGATE ALTERNATE MEETING DAY & TIME
Southern California Association of Governments
General Assembly (SCAG)
1170 West 3rd Street, Suite 140
San Bernardino, CA 92410
Annual Meeting Usually April or May TBD
San Bernardino Valley Municipal Water District
Advisory Commission on Water
380 E. Vanderbilt Way
San Bernardino, CA 92408
700-yes
March 12, 2015 Next Meeting Date TBD
380 E. Vanderbilt Way
San Bernardino, CA 92408
San Bernardino Associated Governments Board of
Directors (SANBAG)
1170 W. 3rd Street, 2nd Floor
San Bernardino, CA 92410
700-yes
1st Wednesday of Month 10:00 a.m.
Santa Fe Depot-SANBAG Lobby 1st Floor
1170 W. 3rd Street
San Bernardino, CA 92410
San Bernardino County Solid Waste Task Force
222 W. Hospiality Lane, 2nd Floor
San Bernardino, CA 92415
TBD
Solid Waste Management Division-Conf. Rm A
222 W. Hospiality Lane, 2nd Floor
San Bernardino, CA 92415
San Bernardino County Gang & Drug Task Force
San Bernardino County Superintendent of Schools
601 E. North Street
San Bernarndino, CA 92415
1st Wednesday of Month 7:30 a.m.
San Bernardino County Superintendent of Schools
601 E. North Street
San Bernarndino, CA 92415
Ad Hoc Committee - Financial Services Agreement TBD
2 Revised 12/2016
10.b
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COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES
2016 - 2018
DELEGATE ALTERNATE
Mayor Darcy McNaboe
Council Member Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Brian Reinarz
3 Revised 12/2016
10.b
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AGENDA REPORT
MEETING DATE: December 13, 2016 Council Item
TITLE: Appropriate Additional Funds for Demolition Services at
22273 Barton Road and Amend Contract with Air Clean
Environmental, Inc. for Demolition Services
PRESENTED BY: Sandra Molina, Planning & Development Services Director
RECOMMENDATION: 1) Appropriate $47,000.00 From General Fund (10) to
Account 10-185-250 to Cover the Cost for the Abatement of
Asbestos and Lead Paint, including a 10% contingency;
2) Amend Contract to Increase the Contract Amount to
$85,769.25; and
3) Authorize the City Manager to execute the amended
Contract.
2030 VISION STATEMENT:
This staff report supports our Goal #3 to Promote Economic Development Developing
Proactive Economic Development Plan to Attract New Businesses by Investing in
Infrastructure Needed to Support Business Attraction and Retention.
BACKGROUND:
On September 13, 2016, the City Council authorized the City Manager to complete the
Purchase and Sale Agreement with the property owner of 22273 Barton Road, and
authorized appropriations of $900,000 to fund the purchase of the aforementioned
property and to cover the cost of demolition to clear the existing property of all
structures. The appropriation included $47,000.00 to cover demolition costs.
On November 15, 2016, the City Council authorized the City Manager to enter into a
contract with the lowest responsible bidder for the demolition of the structures on the
property not to exceed the $47,000.00 appropriation.
DISCUSSION:
The City is contracted with Air Clean Environmental, Inc. (“ACE”) to demolish the
structure (contract attached). The cost to remove the structures is $33,149.00. The bid
documents provided $10,000.00 for testing and abatement of asbestos and lead paint. If
the cost of testing and abatement exceeds the allowance, the City would pay the extra
amount for abatement. The test results determined the presence of asbestos and lead.
11
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The majority of the asbestos is in the exterior stucco, fence posts, and acoustic ceiling
and within the house. Lead is also present throughout the residence. The costs for
testing, abatement and monitoring is $52,590.25, bringing the total costs of the project
to $85,769.25.
Abatement began on December 5, 2016, (utilizing the existing budget) and will take
approximately two weeks to complete. Once that is done, the structures will be removed
and the property cleared. Demolition of the structures cannot commence until the gas
line is disconnected, which is scheduled for December 19, 2016. Staff is working
through the local affairs office of The Gas Company to secure an earlier disconnection
date. Because of this schedule, Staff is also proposing a 25-day work schedule, instead
of 20 days. The goal is still to have the structures demolished as quickly as possible.
However, to complete the Project, an additional $47,000.00 appropriation, including a
contingency is needed.
FISCAL IMPACT:
Staff is requesting that City Council authorize the appropriation of $47,000.00 from the
General Fund fund balance to Account #10-185-250-000 for abatement of asbestos and
lead paint services.
ATTACHMENTS:
Amendment No. 1 to Demolition Contractv2 (DOC)
Contract_Demolition 22273 Barton Road.pdf (PDF)
APPROVALS:
Sandra Molina Completed 12/05/2016 9:43 AM
Finance Completed 12/08/2016 4:50 PM
City Attorney Completed 12/08/2016 5:16 PM
City Manager Completed 12/08/2016 7:51 AM
City Council Pending 12/13/2016 6:00 PM
11
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1
AMENDMENT NO. 1 TO THE AGREEMENT FOR BUILDING DEMOLITION
AND LOT CLEARING OF PROPERTY LOCATED AT 22273 BARTON ROAD,
GRAND TERRACE, CA BETWEEN THE CITY OF GRAND TERRACE AND
AIR CLEAN ENVIRONMENTAL, INC.
THIS AMENDMENT (“Amendment 1”) is made and entered into this 13th day of
December, 2016, by and between the CITY OF GRAND TERRACE (“City”), public
entity, and AIR CLEAN ENVIRONMENTAL, INC. (“Contractor”), a California
Corporation.
WHEREAS, the Agency and the Contractor entered into an Agreement for demolition
and lot clearing of property located at 22273 Barton Road, (“Agreement”) on November
21, 2016;
WHEREAS, the City Council authorized the City Manager to approve a contract for the
aforementioned demolition in an amount up to Forty Seven Thousand Dollars
($47,000.00);
WHEREAS, with the commencement of the work, the contractor conducted asbestos
testing as required by the contract and discovered that the removal of the asbestos
located on the property has been determined to be significantly more costly than
originally contemplated; and
WHEREAS, the parties wish to Amend Section 2 relating to the contract price in order
to cover the additional cost of asbestos removal.
WHEREAS, the parties wish to Amend Section 3 relating to the contract schedule.
NOW THEREFORE, in consideration of the foregoing and for other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
hereto agree to amend the Agreement as follows:
Section 1. Section 2 of the Contract hereby is amended to read as follows:
2. City shall pay Contractor the Contract Price of Eighty-Five Thousand Seven-Hundred
and Sixty-Nine Dollars and Twenty-Five Cents ($85,769.25) which includes all California
sales or use tax and County and City taxes, for the performance of all of the Work
according to the terms and conditions contained or referred to herein, the completion of
the improvements in strict conformity with the provisions hereof and the guarantee of
the Work and improvements for the periods set forth in the Contract Documents.
11.a
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2
Monthly progress payments shall be made in accordance with Section 9-3.2 of the
Standard Specifications.
Section 2. Section 3 of the Contract hereby is amended to read as follows:
3. Contractor shall complete all of the Work of the Contract within twenty-five (25)
working days after the date specified to Contractor in the Notice to Proceed issued by
City
IN WITNESS THEREOF, the parties hereto have caused this Amendment Number 1 to
be executed by and through their respective authorized officers, as of the date first
above written.
CONTRACTOR CITY OF GRAND TERRACE,
By: ___________________________ By: ___________________________
Rudy Benavidez G. Harold Duffey
President City Manager
By: ___________________________ Attest: ________________________
Pat Jacquez-Nares
_______________________________ City Clerk
(Printed Name and Title)
APPROVED AS TO FORM:
By: ___________________________
Richard L. Adams, II
City Attorney
11.a
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AGREEMENT FOR
Building Demolition and Lot Clearing of property located at
22273 Barton Road, Grand Terrace, CA
2016-56
On this 21st day of November, 2016, the CITY OF GRAND TERRACE, hereinafter
referred to as "City", and Air Clean Environmental, Inc., California Contractor's License
No.903401 , hereinafter referred to as "Contractor", mutually agree as follows:
1. Contractor shall furnish all labor, equipment and materials for, and perform the work of
site clearing, debris removal, building removal, foundation removal, asphalt and concrete
pavement removal, asbestos and lead paint testing and encapsulation as well as removal, removal
of brick planters, and general site grading at 22273 Barton Road, Grand Terrace, CA, which is
covered in Contractor's Bid Proposal (the "Work"). Contractor shall perform the Work in
accordance with the provisions and requirements of the following Contract Documents: Notice
Inviting Bids (Bid No. GTB-2016-06); City's Special Provisions, Standard Drawings, Proposal
Forms; and the 2006 Edition of the Standard Specifications for Public Works Construction
("Standard Specifications") written by Public Works Standards, Inc .; Contractor's Proposal and
Bid Schedule, performance bond and payment bond; this Agreement; and all documents, maps,
texts and items referred to in the foregoing documents. These Contract Documents are
incorporated herein and are intended to be correlative and constitute Contractor's performance
obligations. The provisions of the Public Works Department Special Provisions ("Special
Provisions") shall take precedence over any conflicting provisions in the Standard Specifications
and the specific terms and conditions of this Agreement shall control and have precedence over
any contradictory or inconsistent terms or conditions included in any of the Contract Documents
11.b
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and shall be controlling in questions of interpretation.
2. City shall pay Contractor the Contract Price of Thirty-Three Thousand and One-
Hundred and Seventy Nine Dollars ($33,179.00) which includes all California sales or use tax
and County and City taxes, for the performance of all of the Work according to the terms and
conditions contained or referred to herein, the completion of the improvements in strict
conformity with the provisions hereof and the guarantee of the Work and improvements for the
periods set forth in the Contract Documents. Monthly progress payments shall be made in
accordance with Section 9-3.2 of the Standard Specifications. In addition, there will be an
allowance of Ten Thousand Dollars ($10,000.00) for the testing and abatement of asbestos and
lead paint.
In accordance with Section 22300 of the California Public Contract Code, Contractor may
substitute securities for any monies withheld by City to ensure performance of the Contract.
Such substitution shall be made at the request and expense of Contractor. Securities equivalent
to the amount withheld may be deposited with City or with a state or federally chartered bank as
escrow agent. Securities eligible for substitution shall include those listed in Section 16430 of
the Government Code, bank or saving and loan certificates of deposit, interest bearing demand
deposit accounts, standby letters of credit, or any other security mutually agreed to by Contractor
and City.
Thirty-five (35) days after City accepts the Work and files a Notice of Completion, City
shall pay Contractor the amounts City deducted and retained from its progress payments, except
11.b
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such sums thereof which are required by Jaw or authorized by the Contract to be further retained.
3. Contractor shall complete all of the Work of the Contract within twenty (20) working
days after the date specified to Contractor in the Notice to Proceed issued by City.
4. Failure of Contractor to complete the Work within the time allowed will result in
damages being sustained by City. Such damages are, and will continue to be, impracticable and
extremely difficult to determine. For each consecutive calendar day in excess of the time
specified for the completion of Work, as adjusted in accordance with Section 6-6 of the Standard
Specifications, Contractor shall pay to City, or have withheld from monies due Contractor, the
sum of Five Hundred Dollars ($500.00). Execution of this Agreement shall constitute agreement
by City and Contractor that said sum is the minimum value of the costs and actual damage
caused by the failure of Contractor to complete the Work within the allotted time. Such sum is
liquidated damages and shall not be construed as a penalty, and may be deducted from payments
due Contractor if such delay occurs.
5. Contractor shall not be compensated for any extra materials used or time expended, over
and above the Contract Price, unless prior written approval for the same has been granted by
City.
6. As a condition of Contract, Contractor and all subcontractors shall secure business
licenses to operate in the City of Grand Terrace, and shall also secure any other licenses or
permits which may be required.
11.b
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7. Contractor acknowledges and agrees that with respect to any business tax or penalties
thereon, utility charges, invoiced fee or other debt which is owed, or which becomes owed, by
Contractor to City, City reserves the right to withhold and offset said amounts from any
payments, refunds or reimbursements owed by City to Contractor under the Contract. Notice of
such withholding and offset shall promptly be given to Contractor by City in writing. In the
event of a dispute as to the amount owed or whether such amount is owed to City, City will hold
such disputed amount until either the appropriate appeal process has been completed or until the
dispute has been resolved.
8. Prior to City 's execution of this Agreement, Contractor shall furnish City completed
forms of the two surety bonds included within the Special Provisions, one as security for the
faithful performance of the Contract and one as security for the payment of all persons
performing labor and furnishing materials in connection with the Contract. Both bonds shall be
in the amount of 100% of the Contract Price and shall be subscribed by a corporate surety which
is authorized to transact surety insurance business in the State of California with a policy
holder's rating of A or higher and a financial class of VII or larger. Should any bond or surety
become insufficient, Contractor shall furnish City a new bond within ten (10) days after
receiving notice from City. No payments will be due or paid under the Contract until any and all
bond deficiencies have been remedied.
9. By executing this Agreement, Contractor certifies that Contractor is aware of and will
comply with Section 3700 of the Labor Code of the State of California requiring every employer
11.b
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to be insured against liability for workers' compensation or to undertake self-insurance before
commencing any of the Work. Contractor shall comply with Labor Code Section 1861 by
signing and filing the workers' compensation certification with the City Attorney.
Prior to City's execution of this Agreement, Contractor shall file with City either (1) a
certificate of insurance or self-insurance evidencing that such insurance in effect, or that
Contractor is self-insured for such coverage; or (2) a certified statement that Contractor has no
employees, and acknowledging that if Contractor does employ any person, the necessary
certificate of insurance will immediately be filed with City. Any certificate filed with the City
shall provide that City shall be given ten (10) days prior written notice before modification or
cancellation thereof.
Contractor's workers' compensation carrier shall be authorized to transact insurance
business in the State of California with a policy holder's rating of A or higher and a financial
class of VII or larger.
I 0. Except as to the sole negligence, active negligence or willful misconduct of the City,
Contractor shall indemnify and hold the City and the City of Grand Terrace, and their
employees, officers, managers, agents and council members, harmless from any and all loss,
damage, claim for damage, liability, expense or cost, including attorneys' fees , which arises out
of, or is related to, or is in any manner connected with, the performance of work, activities,
operations or duties of Contractor, or anyone employed by or working under Contractor, and
from all claims by anyone employed by or working under Contractor for services rendered to
11.b
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Contractor in the performance of this Agreement, notwithstanding that the City may have
benefited from their services. This indemnification provision shall apply to any acts or
omissions, willful misconduct or negligent conduct, whether active or passive, on the part of
Contractor or of anyone employed by or working under Contractor.
The parties expressly agree that any payment, attorneys' fees, costs or expense that the
City incurs or makes to or on behalf of an injured employee under the City's self-administered
workers' compensation is included as a loss, expense or cost for the purposes of this Section, and
that this Section shall survive the expiration or early termination of the Agreement.
11. Contractor agrees, at its cost and expense, to promptly defend the City and the City
of Grand Terrace and their employees, officers, managers, agents and council members
(collectively the "Parties to be defended") from and against any and all claims, allegations,
lawsuits or other legal proceedings which arise out of, or are related to, or are in any manner
connected with: (1) the work, activities, operations, or duties of Contractor, or of anyone
employed by or working under the Contractor, or (2) any breach of this Agreement by
Contractor. This duty to defend shall apply whether or not such claims, allegations, lawsuits or
proceedings have merit or are meritless, or which involve claims or allegations that any of the
Parties to be defended were actively, passively or concurrently negligent, or which otherwise
assert that the parties to be defended are responsible, in whole or in part, for any loss , damage or
injury. Contractor agrees to provide this defense immediately upon written notice from the City,
and with well qualified, adequately insured and experienced legal counsel acceptable to the City.
11.b
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12. Prior to City 's execution of this Agreement, Contractor shall secure, and shall
thereafter maintain until completion of the Contract, such commercial general and automobile
liability insurance as shall protect Contractor from claims for damages for personal injury,
including accidental death, as well as from claims for property damage which may arise from or
which may concern operations under the Contract, whether such operations be by or on behalf of
Contractor, any subcontractor or anyone directly or indirectly employed by, connected with or
acting for or on behalf of any of them.
All liability insurance shall be issued by an insurance company or companies authorized to
transact liability insurance business in the State of California with a policy holder's rating of A
or higher and a financial class of VII or larger and shall cover commercial general and
automobile liability for both bodily injury (including death) and property damage, including but
not limited to aggregate products, aggregate operations, aggregate protective and aggregate
contractual with the following minimum limits:
Commercial General $1 ,000,000 per occurrence $2,000,000 aggregate
Automobile $1,000,000 per occurrence $2,000,000 aggregate
Policies or original certificates of insurance and completed forms of the Additional Insured
Endorsement included within the Special Provisions (or insurance company equivalent
acceptable to City) evidencing the coverage required by the Contract for both commercial
general and automobile liability, which coverage is more particularly set forth in Section 7-3 of
the Special Provisions, shall be filed with City and shall include City and the City of Grand
Terrace as additional insureds. The policy or policies shall be in the usual form of public
11.b
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liability insurance, but shall also include the following provisions:
Solely as respects work done by and on behalf of the named insured for the City, it is
agreed that the City and the City of Grand Terrace and their officers and employees are added as
additional insureds under this policy.
The policies shall not be canceled unless thirty (30) days prior written notification of
intended cancellation has been given to City by certified or registered mail.
The insurance policy or policies shall also comply with the following provisions:
a. Policies shall include premises/operations, products completed operations,
independent contractors, owners and contractors' protection, explosion, collapse,
underground hazard, broad form contractual, personal injury with employment
exclusion deleted, and broad form property damage.
b. The policy shall be endorsed to waive any right of subrogation against the City,
and its sub consultants, employees, officers, agents and directors for work
performed under this Contract.
c. If policies are written on a claims made basis, the certificate should so specify and
the policy must continue in force for one year after completion of the project. The
retroactive date of the coverage must also be listed.
d. The policy shall specify that the insurance provided by Contractor will be
considered primary and not contributory to any other insurance available to the
City and the City of Grand Terrace.
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12. Prior to City 's execution of this Agreement, Contractor shall obtain and shall
thereafter maintain during the term of this Agreement, pollution liability insurance in the
mm1mum amount of $1 ,000,000 to protect the City from claims arising from Contractor's
activities. Contractor shall file with the City a certificate of insurance evidencing the coverage
required herein.
Contractor's pollution liability policy shall be issued by an insurance company
authorized to transact insurance business in the State of California with a policy holder's rating
of A or higher and a financial class of VII or larger.
13. Contractor and all subcontractors are required to pay the general prevailing wage
rates of per diem wages and overtime and holiday wages determined by the Director of the
Department of Industrial Relations under Section 1720 et seq. of the California Labor Code and
implemented by Resolution No. 13346 of the City Council of the City of Grand Terrace. The
Director's determination of prevailing rates is available on-line at www.dir.ca.gov and is referred
to and made a part hereof; the wage rates therein ascertained, determined and specified are
referred to and made a part hereof as though fully set forth herein.
14. Contractor is aware of and stipulates that Contractor will also comply with the
following sections of the California Labor Code:
(A) Section 1775 prescribing sanctions for failure to pay prevailing wage rates;
(B) Section 1776 requiring the making, keeping and disclosing of detailed payroll
records and prescribing sanctions for failure to do so;
11.b
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(C) Section 1777.5 prescribing the terms and conditions for employing registered
apprentices;
(D) Section 1810 providing that eight hours of labor shall be a day's work; and
(E) Section 1813 prescribing sanctions for violations of the provisions concerning
eight hour work days and forty hour work weeks.
15. Except as provided in Section 12940 of the California Government Code, during
Contractor's performance of the Contract, Contractor shall not discriminate on the grounds of
race, religious creed, color, national origin, ancestry, age, physical handicap, medical condition
including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any
condition related thereto, marital status, sex or sexual orientation in the selection and retention of
employees and subcontractors and the procurement of materials and equipment. Contractor shall
also comply with the requirements of the Americans with Disabilities Act in the performance of
the Contract.
16. Service of any notices, bills, invoices or other documents required or permitted under
the Contract shall be sufficient if sent by one party to the other by United States mail, postage
prepaid and addressed as follows:
Sandra Molina
City of the City of Grand Terrace
Planning and Community Services Department
22795 Barton Road
Grand Terrace, California 92313
Contractor
17. Any action at law or in equity brought by either of the parties hereto for the purpose of
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enforcing a right or rights provided for by this Agreement shall be tried in a court of competent
jurisdiction in the County of San Bernardino, State of California, and the parties hereby waive all
provisions of law providing for a change of venue in such proceedings to any other county.
18. The individuals executing this Agreement and the instruments referenced herein on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions hereof and thereof.
19. Each provision, term, condition, covenant and/or restriction, in whole and in part, in this
Agreement shall be considered severable. In the event any provision, term, condition, covenant
and/or restriction, in whole and/or in part, in this Agreement is declared invalid, unconstitutional,
or void for any reason, such provision or part thereof shall be severed from this Agreement and
shall not affect any other provision, term, condition, covenant and/or restriction of this
Agreement and the remainder of the Agreement shall continue in full force and effect.
20. This Agreement constitutes the final, complete, and exclusive statement of the terms of
the agreement between the parties pertaining to the subject matter of this Agreement, and
supersedes all prior and contemporaneous understandings or agreements of the parties. Neither
party has been induced to enter into this Agreement by, and neither party is relying on, any
representation or warranty outside those expressly set forth herein.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be duly
executed on the day and year first above written.
11.b
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By:
By:
Rudy Benavidez
President
(Printed Name and Title)
CITY OF GRAND TERRACE,
By:--------+-'-"!?.,/~~-;]~
G. Ha~ DFY'
Cit !...M,~nager
\
APPROVED AS TO FORM:
By: ~--~c=::........,.~ ,
City Attorney
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By:
By:
f\)~d ~~~
CITY OF GRAND TERRACE,
G. Harold Duffey
City Manager
City Clerk
APPROVED AS TO FORM:
City Attorney
11.b
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WORKERS' COMPENSATION CERTIFICATION
I am aware of the provisions of Section 3 700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to undertake
self-insurance in accordance with the provisions of that code, and I will comply with such
provisions before commencing the performance of the work of this contract.
DATED: I I/~~ I ;JD /LP . I I Air Clean Environmental, Inc.
11.b
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prov1s10n, term, condition, covenant and/or restriction of this Agreement and the remainder of the
Agreement shall continue in full force and effect.
20. This Agreement constitutes the final, complete, and exclusive statement of the terms of the
agreement between the parties pertaining to the subject matter of this Agreement, and supersedes all prior
and contemporaneous understandings or agreements of the parties. Neither party has been induced to
enter into this Agreement by, and neither party is relying on, any representation or warranty outside those
expressly set forth herein.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be duly executed on the
day and year first above written.
CITY OF GRAND TERRACE,
By:~~~~~~~~~~~~~~
1d?Jity Manager
~L_~-1-+---=-~/";:J~
City Clerk
(Printed Name and Title)
APPROVED AS TO FORM:
City Attorney
11.b
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WORKERS' COMPENSATION CERTIFICATION
I am aware of the provisions of Section 3700 of the Labor Code which require every
employer to be insured against liability for workers' compensation or to undertake self-insurance
in accordance with the provisions of that code, and I will comply with such provisions before
commencing the performance of the work of this contract.
DATED: t 1 I 18 /go{ {p · ( I
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AGENDA REPORT
MEETING DATE: December 13, 2016 Council Item
TITLE: Deposition and Development Agreement with Lewis
Acquisition Company, LLC for 53.16 acres of City Owned
Property.
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Approve Disposition and Development Agreement with
Lewis Acquisition Company, LLC for 53.16 acres of City
Owned Property.
2030 VISION STATEMENT
This staff report supports Goal #3, "Promote Economic Development".
BACKGROUND:
On January 13, 2015, the City Council of Grand Terrace approved an Exclusive
Negotiations Agreement (ENA) with Lewis Acquisition Company, LLC for a period of 15
months, which expired in June of 2016. On September 27, 2016, the City Council
approved a new ENA for the 53.16 acres, which expires four months from its September
27, 2016 approval date.
Although the 53.16 acres is owned by the City of Grand Terrace, it was purchased with
Redevelopment property tax increment funds (taxes are frozen on a property for a
certain period of time and the incremental increase in property taxes during that period
is given to the Redevelopment Agency for acquisition of property, as a way to reinvest
in the community) which means other agencies (called Taxing Entities) have a vested
interest in the property and are entitled to their share of the sales proceeds (Attachment
I).
The ENA is a method used to facilitate the mutual desire of the City and a private entity
to explore the feasibility of developing a project. Lewis Acquisition Company, LLC has
determined through their due diligence that they are ready to take the next step and
acquire the City’s 53.16 acres.
DISCUSSION:
Attached for the Council’s consideration is a Disposition and Development Agreement
(DDA) (Attachment II) by and between the City of Grand Terrace and Lewis Acquisition
Company, LLC. The DDA is a rather straight forward document, outlining the terms of
the purchase and tasks in which Lewis Acquisition LLC will undertake to determine the
viability of developing the parcels within the project. The DDA identifies purchase price,
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terms of escrow, performance timelines, and an option for the City to repurchase the
land.
The purchase price of the property is $856,000, with a non-refundable $50,000 deposit.
The purchase price is based on an updated Brokers Opinion of Value (BOV)
(Attachment III).
Once the DDA is executed and determined effective, Developer has 3 days to deliver
the deposit into escrow. Developer then has 60 days to make a determination if their
development of the Property is feasible. If they so determine, then they are to deposit
the balance of the purchase price no later than the close of escrow scheduled 30 days
thereafter.
During the period Lewis Acquisition Company, LLC’s has possession of the property
they shall use commercially reasonable efforts to obtain all land use entitlements
required for the development of the project, including:
Specific Plan
An Environmental Impact Report
Master Development Plan
Costs associated for the Specific Plan, EIR and Master Plan will be at the sole expense
of Lewis Acquisition Company, LLC. In addition, Union Pacific Railroad (UPR) has real
property that traverses the 53.16 acres, if an opportunity arises for the City to purchase
the property, Lewis Acquisition Company, LLC shall pay or reimburse the City. The
Specific Plan, EIR and the Master Development Plan will add value to the 53.16 Acres.
The Specific Plan, EIR and the Master Plan are key components to determine project
feasibility. In addition, a comprehensive market analysis will also be conducted to
determine the most commercially viable uses for the land. If Lewis Acquisition
Company, LLC has not graded at least 10 acres of land within 5 years of approval of its
Land Use Entitlements or 7 years after closing, the City or Lewis Acquisition Company,
LLC can request a repurchase process occur. However, the property will have an
increased value as it will have a completed Specific Plan, EIR and a Master
Development Agreement, which are estimated to add an additional value of
approximately $1,000,000, However, the property’s repurchase price to the City will
equal the original purchase price. The repurchase agreement does not include the 3.05
acre site, which is isolated from the remaining parcels, if there has been a final approval
of a site development plan.
The DDA is an exercise in developing the highest and best use of the property. The
property is void of infrastructure and because of its location, Lewis Acquisition
Company, LLC must not only address infrastructure needs within the Specific Plan
Area, they will also need to right size their infrastructure solutions to address insufficient
citywide infrastructure capacity. Lewis Acquisition Company, LLC will be addressing the
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following:
Circulation: Any project implemented will need to address circulation of traffic
within the project area and its impact on existing neighborhoods. The City will
work with Lewis Acquisition Company, LLC to address circulation issues for the
project and Michigan Avenue.
Storm Drains: The location of the project will result in the majority of the City’s
existing storm water runoff flowing into the project area. Therefore, the project
will need to address storm water runoff from a Citywide prospective.
Continue to Conduct market analysis: Lewis Acquisition Company, LLC will
determine the proper balance of end uses to estimate the economic feasibility of
the project.
Lewis Acquisition Company, LLC, (Developer) is one of the nation's largest privately-
held real estate organizations with more than $1.5 billion in assets. Headquartered in
the City of Upland, Lewis has successfully developed more than 65,000 homes and
apartments and over 9,000,000 square feet of dynamic neighborhood, community and
lifestyle retail centers throughout California and Nevada. Lewis retail centers are
predominant throughout the Inland Empire.
The term of the DDA is consistent with the Council’s desire to carefully develop the
City’s assets to insure that a strategic approach is used to maximize use of vacant land
within the City. Approval of this agreement will greatly enhance the City of Grand
Terrace’s ability to strategically plan its economic development future.
FISCAL IMPACT:
The City will immediately receive 20% of the sales price ($856,000) of the 53.16 acres,
which is approximately $171,000. And receive an additional $1,712.00 in property taxes
annually until the property is developed. Once the property is developed, it is estimated
the City could receive between $200,000.00 and $350,000.00 annually in property
taxes.
ATTACHMENTS:
Attachment I - Percentages (PDF)
Attachment II - DDA 12-1-16 Final (PDF)
Attachment III - BOV (PDF)
Attachment IV - Report (PDF)
APPROVALS:
G. Harold Harold Duffey Completed 12/08/2016 2:44 PM
Finance Completed 12/08/2016 4:56 PM
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City Attorney Completed 12/08/2016 5:19 PM
City Manager Completed 12/08/2016 2:45 PM
City Council Pending 12/13/2016 6:00 PM
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