08/22/2017 - ADDENDUMCITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● AUGUST 22, 2017
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
ADDENDUM TO AGENDA
CITY OF GRAND TERRACE CITY COUNCIL
AUGUST 22, 2017 PUBLIC MEETING 6:00 P.M.
COUNCIL CHAMBER, GRAND TERRACE CITY HALL
NOTICE IS HERBY GIVEN THAT ONE NEW ITEM, LISTED UNDER New
Business, is added to the City Council to regular meeting agenda for August 22, 2017,
as follows:
G. NEW BUSINESS
11.Extend Interim Child Care Service Agreement with Family Services Association
RECOMMENDATION:
1. Approve an Amendment to the Interim Child Care Services Agreement to
Extend the Agreement with Family Services Association from August 31,
2017 to September 30, 2017;
2. Authorize the City Manager to execute the Amendment to the Agreement; and
3. Authorize the City Manager to execute an additional one-time 30-day
extension of the Agreement to October 31, 2017, only if necessary.
I HEREBY CERTIFY that this notice, in its entirety, was posted on the internet at
www.grandterrace-ca.gov and on the City Hall Bulletin Board located at 27955 Barton
Road and a copy posted to the San Bernardino County Library, Grand Terrace Branch
for posting this 22nd day of August 2017 at 3:30 p.m. and that copies hereof were faxed,
emailed or delivered to each member of the City Council.
_____________________________________
Debra L. Thomas
City Clerk
Agenda Grand Terrace City Council August 22, 2017
City of Grand Terrace Page 2
G. NEW BUSINESS
11. Extend Interim Child Care Service Agreement with Family Services Association
RECOMMENDATION:
1. Approve an Amendment to the Interim Child Care Services Agreement to Extend
the Agreement with Family Services Association from August 31, 2017 to
September 30, 2017;
2. Authorize the City Manager to execute the Amendment to the Agreement; and
3. Authorize the City Manager to execute an additional one-time 30-day extension
of the Agreement to October 31, 2017, only if necessary.
DEPARTMENT: CITY MANAGER
AGENDA REPORT
MEETING DATE: August 22, 2017 Council Item
TITLE: Extend Interim Child Care Service Agreement with Family
Services Association
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: 1. Approve an Amendment to the Interim Child Care
Services Agreement to Extend the Agreement with Family
Services Association from August 31, 2017 to September
30, 2017;
2. Authorize the City Manager to execute the Amendment to
the Agreement; and
3. Authorize the City Manager to execute an additional one-
time 30-day extension of the Agreement to October 31,
2017, only if necessary.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1 “Ensure our Fiscal Viability” through the
continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
On May 30, 2017, City Council approved the following:
1.A lease agreement with Family Services Association (FSA) for child care
services; and
2.The conclusion of City-provided child care services by June 30, 2017.
On June 27, 2017, City Council approved a 30-day child care services agreement (from
July 1, 2017 to July 31, 2017 and subsequently extended the same agreement another
30 days to August 31, 2017. The terms of the agreement contained the following:
CITY OF GRAND TERRACE (City)
1.The City will receipt and record all revenues for the period of July 1, 2017
through August 31, 2017; and
2.The City will turn over all revenues, less any incurred expenditures to Family
Service Association in return for FSA providing the Child Care services for the
City during the interim period from July 1, 2017 to August 31, 2017.
FAMILY SERVICES ASSOCIATION (FSA)
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3.FSA will take over the management of the program effective July 1, 2017
4.FSA will hire the child care services personnel effective July 1, 2017;
5.FSA will pay rent to the City, as stated in the lease agreement, $10,000 for the
months of July and August.
DISCUSSION:
Since approval of the above items, the City and Family Services Association have been
working closely together to complete the necessary documents required with the lease
agreement, including the transfer of the State License for child care services from the
City to Family Services Association.
Part of the requirements from the State Department of Social Services includes a Fire
Inspection and a State Licensing Inspection. In addition to the minor repairs that have
been made to the Child Care Center in preparation for the inspections and transfer of
the State License, several other items have necessitated the need for additional
upgrades:
1.Playground Resurfacing: the existing playground surface has deteriorated
overtime and needs to be upgraded to comply with State requirements and
industry standards. City Council approved the use of $25,000 in bond proceeds
for this upgrade.
2.Playground Canopy/Tarp: the existing playground has three (3) sails
(canopies/tarps) that covers the majority of the playground area. Each sail is
approximately 20 X 40 in size. One canopy has a three-foot tear in 3 of its 4
corners and has to be replaced. City Council approved $5,000 in bond Proceeds
to be used for the replacement of the canopy.
As City Council has been notified, FSA has employed almost all of the City childcare
employees and they have been operating the child care program over the past two
months. Both parties believe that this partnership will be a successful one and benefits
the community of Grand Terrace.
Staff is requesting another extension to the Interim Child Care Services Agreement with
FSA to September 30, 2017 with hopes that both parties are able to execute the
transfer of the State license; however, in the event that September 30, 2017 is not
sufficient time, staff if also requesting that City Council authorize the City Manager to
execute a one-time additional 30-day extension to the agreement until October 30,
2017, only if necessary.
FISCAL IMPACT:
The agreement will carry out the same terms as stated in the prior staff reports
approved by City Council regarding the lease agreement with Family Services
Association and the conclusion of child care services effective June 30, 2017.
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ATTACHMENTS:
Child Care Interim Agreement ext to 09-30-2017 (DOCX)
APPROVALS:
Cynthia A. Fortune Completed 08/17/2017 11:31 AM
Finance Completed 08/17/2017 11:31 AM
Alan French Completed 08/17/2017 11:53 AM
City Attorney Completed 08/17/2017 1:23 PM
City Manager Completed 08/17/2017 2:31 PM
City Council Pending 08/22/2017 6:00 PM
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AMENDMENT TO INTERIM CHILD CARE AGREEMENT
THIS AMENDMENT ("Amendment") is made and entered into this 22nd day
of August, 2017, by and between the CITY OF GRAND TERRACE ("City"), a
Municipal Corporation, and FAMILY SERVICE ASSOCIATION, a California non-
profit corporation, ("FSA").
A. WHEREAS, City and FSA have negotiated a Lease Agreement ("Lease") in
which FSA will lease from City the property located at 22400 Barton Rd,
Grand Terrace, California ("Property"), which is one of the sites of City's
child care program;
B. WHEREAS, the Lease provides that FSA will operate a child care program at
the Property, and offer employment to City's child care employees;
C. WHEREAS, City has also agreed to transfer its license, issued by the
California Department of Social Services, Community Care Licensing
Division, ("State License") for the Child Care Program to FSA;
D. WHEREAS, City and FSA wish to maintain continuity of the Child Care
Program and toward that end City and FSA entered into an Interim Child
Care Agreement ("Agreement") on June 29, 2017 to have FSA operate the
Child Care Program under the City's current State License during the term
of the Agreement which was originally scheduled to end on July 31, 2017;
and
E. WHEREAS, City and FSA extended the term of the Agreement an additional
30 days to August 30, 2017; and
F. WHEREAS, though substantial progress has been made in transferring the
Child Care Program and State License to FSA, additional time is required to
complete the license transfer.
NOW THEREFORE, in consideration of the foregoing and for other good
and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties hereto agree to amend the Agreement as follows:
1.Section 2 (TERM OF AGREEMENT) of the Agreement is hereby amended to
read as follows:
2.TERM OF AGREEMENT. The term of the Agreement shall be from July
1, 2017 to September 30, 2017.
2.Section 4 (PAYMENT FOR SERVICES AND RENT) of the Agreement is
hereby amended to read as follows:
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4. PAYMENT FOR SERVICES AND RENT. City shall receive, record and
pay to FSA all child care services revenues received for the months of
July, August and September of 2017, in return for the services
performed by FSA. FSA shall pay rent for the use of the property for
the term of this Agreement in the amount set forth in Section 2.1 of
Lease, Exhibit "A" attached hereto (to the Agreement), due on the first
of each month of the term of the Amended Agreement.
3. All other terms, conditions, and provisions of the Agreement, to the extent not
modified with this Amendment, shall remain in full force and effect.
IN WITNESS THEREOF, the parties hereto have caused this Amendment
to be executed by and through their respective authorized officers, as of the date
first above written.
Dated: "CITY"
By:
G. Harold Duffey, City Manager
Dated: "FSA"
By:
Dom Betro, President CEO
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