06/19/2018 - SPCITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● JUNE 19, 2018
Council Chambers Special Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require
special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at
least 48 hours prior to the meeting.
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available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at
the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.grandterrace-ca.gov.
CALL TO ORDER
Convene City Council
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Sylvia Robles
Council Member Doug Wilson
Council Member Bill Hussey
Council Member Kenneth J. Henderson
PUBLIC COMMENT
This is the opportunity for members of the public to comment on items on the agenda
only. At a special meeting of the City Council, pursuant to California law, the City
Council will only be taking public comment on items listed on the agenda.
Agenda Grand Terrace City Council June 19, 2018
City of Grand Terrace Page 2
UNFINISHED BUSINESS
1. Continue Deliberations of the Two-Year Budget for Fiscal Years 2018-19 & 2019-20
RECOMMENDATION:
1. Continue Deliberations on the City of Grand Terrace Biennial Budget for Fiscal
Years 2018-2019 and 2019-20;
2. Approve proposed budget requests; and
3. Direct staff to prepare the FY2017-18 Budget in accordance with the approved items
above and return to City Council for adoption on June 26, 2018.
DEPARTMENT: CITY MANAGER
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, June 26, 2018 at 6:00
p.m. Agenda item requests must be submitted in writing to the City Clerk’s office no
later than 14 calendar days preceding the meeting.
AGENDA REPORT
MEETING DATE: June 19, 2018 Council & Successor Agency Item
TITLE: Continue Deliberations of the Two-Year Budget for Fiscal
Years 2018-19 & 2019-20
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: 1. Continue Deliberations on the City of Grand Terrace
Biennial Budget for Fiscal Years 2018-2019 and 2019-20;
2. Approve proposed budget requests; and
3. Direct staff to prepare the FY2017-18 Budget in
accordance with the approved items above and return to City
Council for adoption on June 26, 2018.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1 “Ensure our Fiscal Viability” through the
continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The Proposed Biennial Budget for Fiscal Years 2018-2019 and 2019-20 was introduced
on June 12, 2018. City Council was presented with the proposed budgets, proposed
budget requests and use of fund balance for certain Special Revenue funds.
DISCUSSION
PROPOSED BUDGETS (FY 2018-19 and FY 2019-20)
The next 2 tables show the City’s proposed budgets by fund:
Table 1 (FY 2018-19)
City of Grand Terrace
FY2018-19 Proposed Revenue, Expense & Fund Balance
Fund Fund Title
Fund
Balance,
June 30, 2018
Proposed
Revenues
FY2018-19
Proposed
Expenditures
FY2018-19
Estimated
Fund
Balance, June
30, 2019
GENERAL FUND
10 GENERALFUND $854,040 $5,525,850 $5,525,850 $854,040
61
COMMUNITY BENEFITS
FUND $20,392 $25,000 $25,000 $20,392
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City of Grand Terrace
FY2018-19 Proposed Revenue, Expense & Fund Balance
Fund Fund Title
Fund
Balance,
June 30, 2018
Proposed
Revenues
FY2018-19
Proposed
Expenditures
FY2018-19
Estimated
Fund
Balance, June
30, 2019
62 LIGHT UP GRAND TERRACE $3,584 $10,000 $10,000 $3,584
63
GT ILLEGAL FIREWORKS
ENFORCEMENT $405 $500 $500 $405
64 PUBLIC SAFETY FUND $2,135 $0 $0 $2,135
68
40TH YEAR BIRTHDAY
CELEBRATION FUND $0 $39,300 $39,300 $0
70
EQUIPMENT REPLACEMENT
RESERVE FUND $417 $0 $0 $417
DEVELOPMENT IMPACT
FEES (DIF)
11 STREET FUND $1,086,725 $48,000 $612,380 $522,345
12 STORM DRAIN FUND $202,264 $13,250 $69,570 $145,944
13 PARK FUND $217,217 $89,400 $208,440 $98,177
19 FACILITIES FUND $268,504 $20,000 $90,020 $198,484
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS) $25,966 $100,050 $100,050 $25,966
15
AIR QUALITY IMPROVEMENT
FUND $75,056 $13,000 $70,600 $17,456
16 GAS TAX FUND $34,132 $610,600 $608,880 $35,852
17 TRAFFIC SAFETY FUND $21,635 $6,000 $0 $27,635
20 MEASURE "I" FUND $320,536 $193,000 $193,000 $320,536
25 SPRING MOUNTAIN RANCH $417,280 $3,000 $0 $420,280
26
LNDSCP & LGTG
ASSESSMENT DIST $4,720 $19,440 $19,440 $4,720
67
PUBLIC, EDUCATIONAL &
GOVT ACCESS $29,011 $21,500 $21,500 $29,011
76
EIFD - ENHANCED INFRAST
FIN DIST ($25,000) $0 $0 ($25,000)
ENTERPRISE FUND
21
WASTE WATER DISPOSAL
FUND $1,430,813 $10,000 $10,000 $1,430,813
GRANT FUNDS
22
CDBG - COMM DEV BLOCK
GRANT $1,643 $47,876 $47,876 $1,643
65
SENIOR BUS PROGRAM
FUND $22,063 $37,450 $37,450 $22,063
66 CAL RECYCLE GRANT $34 $5,000 $5,000 $34
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City of Grand Terrace
FY2018-19 Proposed Revenue, Expense & Fund Balance
Fund Fund Title
Fund
Balance,
June 30, 2018
Proposed
Revenues
FY2018-19
Proposed
Expenditures
FY2018-19
Estimated
Fund
Balance, June
30, 2019
73
ACTIVE TRANSPORTATION
PRGRM FUND $0 $120,000 $119,810 $190
74
HIGHWAY SAFETY IMPROV
PROGRAM $0 $235,000 $234,690 $310
75
EMPG - EMER MGMT PREP
GRANT $0 $0 $0 $0
SUCCESSOR AGENCY
31
S/A RDA OBLIGATION
RETIREMENT FUND $1,288,211 $2,065,200 $2,065,200 $1,288,211
32
S/A CAPITAL PROJECTS
FUND $5,108 $33,100 $33,100 $5,108
33 S/A DEBT SERVICE FUND $149,438 $2,032,100 $2,032,100 $149,438
36
2011 TABS A & B BOND
PROCEEDS $19,771,768 $0 $0 $19,771,768
37 S/A CRA PROJECTS TRUST $0 $0 $0 $0
CAPITAL PROJECT FUNDS
46
CAPITAL IMPROVEMENTS -
STREETS $18,897 $565,000 $550,000 $33,897
47
CAP.PRJ. BARTON/COLTON
BRIDGE $2,352 $0 $2,352 $0
48 CAPITAL PROJECTS FUND ($526) $526 $0 $0
49
CAPITAL PROJECTS FUND-
PARKS $75,557 $185,000 $150,000 $110,557
50
CAPITAL PROJECT BOND
PROCEEDS $0 $0 $0 $0
52
HOUSING SUCCESSOR
AGENCY $45,090 $50,000 $28,320 $66,770
$26,369,467 $12,124,142 $12,910,428 $25,583,181
Table 2 (FY2019-20)
City of Grand Terrace
FY2019-20 Proposed Revenue, Expense & Fund Balance
Fund Fund Title
Fund
Balance,
June 30, 2019
Estimated
Revenues
FY2019-20
Year-End
Projections
FY2019-20
Estimated
Fund Balance,
June 30, 2020
GENERAL FUND
10 GENERALFUND $854,040 $5,694,168 $5,692,854 $855,354
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City of Grand Terrace
FY2019-20 Proposed Revenue, Expense & Fund Balance
Fund Fund Title
Fund
Balance,
June 30, 2019
Estimated
Revenues
FY2019-20
Year-End
Projections
FY2019-20
Estimated
Fund Balance,
June 30, 2020
61
COMMUNITY BENEFITS
FUND $20,392 $25,000 $25,000 $20,392
62 LIGHT UP GRAND TERRACE $3,584 $10,000 $10,000 $3,584
63
GT ILLEGAL FIREWORKS
ENFORCEMENT $405 $500 $500 $405
64 PUBLIC SAFETY FUND $2,135 $0 $0 $2,135
68
40TH YEAR BIRTHDAY
CELEBRATION FUND $0 $0 $0 $0
70
EQUIPMENT REPLACEMENT
RESERVE FUND $417 $0 $0 $417
DEVELOPMENT IMPACT
FEES (DIF)
11 STREET FUND $522,345 $48,000 $517,380 $52,965
12 STORM DRAIN FUND $145,944 $13,250 $69,570 $89,624
13 PARK FUND $98,177 $69,400 $123,440 $44,137
19 FACILITIES FUND $198,484 $20,000 $110,020 $108,464
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS) $25,966 $100,050 $100,050 $25,966
15
AIR QUALITY IMPROVEMENT
FUND $17,456 $13,000 $13,000 $17,456
16 GAS TAX FUND $35,852 $610,600 $608,880 $37,572
17 TRAFFIC SAFETY FUND $27,635 $6,000 $0 $33,635
20 MEASURE "I" FUND $320,536 $193,000 $193,000 $320,536
25 SPRING MOUNTAIN RANCH $420,280 $3,000 $0 $423,280
26
LNDSCP & LGTG
ASSESSMENT DIST $4,720 $19,440 $19,440 $4,720
67
PUBLIC, EDUCATIONAL &
GOVT ACCESS $29,011 $21,500 $21,500 $29,011
76
EIFD - ENHANCED INFRAST
FIN DIST ($25,000) $0 $0 ($25,000)
ENTERPRISE FUND
21
WASTE WATER DISPOSAL
FUND $1,430,813 $10,000 $10,000 $1,430,813
GRANT FUNDS
22
CDBG - COMM DEV BLOCK
GRANT $1,643 $47,876 $47,876 $1,643
65
SENIOR BUS PROGRAM
FUND $22,063 $37,450 $37,450 $22,063
66 CAL RECYCLE GRANT $34 $5,000 $5,000 $34
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City of Grand Terrace
FY2019-20 Proposed Revenue, Expense & Fund Balance
Fund Fund Title
Fund
Balance,
June 30, 2019
Estimated
Revenues
FY2019-20
Year-End
Projections
FY2019-20
Estimated
Fund Balance,
June 30, 2020
73
ACTIVE TRANSPORTATION
PRGRM FUND $190 $100,000 $99,810 $380
74
HIGHWAY SAFETY IMPROV
PROGRAM $310 $185,000 $184,690 $620
75
EMPG - EMER MGMT PREP
GRANT $0 $0 $0 $0
SUCCESSOR AGENCY
31
S/A RDA OBLIGATION
RETIREMENT FUND $1,288,211 $2,065,200 $2,065,200 $1,288,211
32
S/A CAPITAL PROJECTS
FUND $5,108 $33,100 $33,100 $5,108
33 S/A DEBT SERVICE FUND $149,438 $2,032,100 $2,032,100 $149,438
36
2011 TABS A & B BOND
PROCEEDS $19,771,768 $0 $0 $19,771,768
37 S/A CRA PROJECTS TRUST $0 $0 $0 $0
CAPITAL PROJECT FUNDS
46
CAPITAL IMPROVEMENTS -
STREETS $33,897 $525,000 $470,000 $88,897
47
CAP.PRJ. BARTON/COLTON
BRIDGE $0 $0 $0 $0
48 CAPITAL PROJECTS FUND $0 $0 $0 $0
49
CAPITAL PROJECTS FUND-
PARKS $110,557 $100,000 $150,000 $60,557
50
CAPITAL PROJECT BOND
PROCEEDS $0 $0 $0 $0
52
HOUSING SUCCESSOR
AGENCY $66,770 $50,000 $28,320 $88,450
$25,583,181 $12,037,634 $12,668,180 $24,952,635
PROPOSED BUDGET REQUESTS
City Council was presented with the FY2018-19 and FY2019-20 Proposed Budget
Summary book. Each Department Director will present their budget and provide
additional detail. Below is a summary of budget requests:
Table 3
City of Grand Terrace
FY2018-19 Proposed Requests
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City of Grand Terrace
FY2018-19 Proposed Requests
DEPARTMENT: CITY MANAGER Funding Source
Personnel General Fund Special Revenue Fund
Increase in Salaries to Address Salary range
compaction issue for:
1. Assistant City Manager position $11,500 $0
TOTAL CITY MANAGER ($11,500) $0
DEPARTMENT: FINANCE Funding Source
Description General Fund Special Revenue Fund
Unfund two (2) positions
1. Management Analyst (Full-time) ($80,000) $0
2. Principal Accountant (Part-time) ($40,000) $0
TOTAL FINANCE ($120,000) $0
DEPARTMENT: PLANNING & DEV SVCS Funding Source
Personnel General Fund Special Revenue Fund
Request for additional personnel
1. Code Enforcement/Animal Control
Specialist (Part-time) $35,000 $0
TOTAL PLANNING & DEVELOPMENT SVCS $35,000 $0
GENERAL FUND REVENUE & EXPENSE
As presented to City Council on May 30, 2017, below is the General Fund’s proposed
revenues & expenditures based on the requests listed above:
Table 4
City of Grand Terrace
General Fund Revenues & Expenditures
2017-18 2018-19 2019-20
REVENUES
Property Tax $1,819,000 $1,980,000 $2,030,250
Residual Receipts - RPTTF $1,040,000 $1,090,000 $1,173,400
Proceeds from Sale of Property $0 $80,000 $80,000
Franchise Fees $500,800 $524,300 $534,790
Licenses, Fees & Permits $332,900 $416,450 $421,380
Sales Tax $720,000 $770,000 $785,400
Intergovernmental Revenue/Grants $25,000 $26,500 $26,500
Charges for Services $122,166 $136,600 $142,800
Fines & Forfeitures $57,000 $63,000 $63,000
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City of Grand Terrace
General Fund Revenues & Expenditures
2017-18 2018-19 2019-20
Miscellaneous $278,115 $94,448 $55,148
Use of Money & Property $68,400 $27,000 $27,000
Waste Water Receipts $300,000 $300,000 $300,000
Residual Receipts - Sr Ctr $60,000 $60,000 $60,000
Transfers In $330,000 $32,352 $30,000
TOTAL REVENUES $5,653,381 $5,600,650 $5,729,668
EXPENDITURES
City Council $152,585 $68,130 $68,130
City Manager
City Manager $650,607 $688,380 $655,530
Information Technology $82,317 $91,000 $91,000
Senior Citizens Program $39,014 $39,500 $39,500
Emergency Operations $3,825 $3,800 $3,800
City Clerk
City Clerk $202,448 $167,974 $157,974
Historical & Cultural Committee $933 $1,000 $1,000
City Attorney $112,371 $135,000 $135,000
Finance $320,156 $345,750 $345,750
Planning & Development Services
Building & Safety $173,499 $154,690 $154,690
Code Enforcement $367,950 $361,812 $361,812
Community Development $294,205 $411,620 $411,620
Planning Commission $6,451 $10,860 $10,860
Public Works
Public Works $349,852 $310,341 $310,341
Facilities Maintenance $65,217 $68,000 $68,000
Parks Maintenance $200,390 $232,780 $232,780
Storm Drain Maintenance $2,120 $5,000 $5,000
Nat'l Pollution Discharge Elimination Sys. (NPDES) $35,000 $47,500 $47,500
Law Enforcement $1,978,308 $1,916,627 $2,005,207
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City of Grand Terrace
General Fund Revenues & Expenditures
2017-18 2018-19 2019-20
Non-Departmental
Non-Departmental $743,630 $628,336 $707,810
Overhead Cost Allocation ($90,750) ($87,450) ($84,950)
TOTAL EXPENDITURES $5,690,128 $5,600,650 $5,728,354
Revenues $5,653,381 $5,600,650 $5,729,668
Expenditures $5,690,128 $5,600,650 $5,728,354
NET ($36,747) $0 $1,314
As shown in the Revenue & Expenditure statement above, the General Fund will not be
using any fund balance for Fiscal Years 2018-19 and 2019-20.
SPECIAL REVENUE FUNDS
As presented to City council during the budget introduction, several Special Revenue
Funds are requesting the use of Fund Balance as detailed below:
Table 5
FUND FY2018-19 FY2019-20 Total
Use of Fund
Balance
DEVELOPMENT IMPACT FEES (DIF)
11 Street Fund $564,380 $469,380 $1,033,760
To continue with street improvement projects
as detailed in the City's 5-year Capital
Improvement Program.
12 Storm Drain Fund $56,320 $56,320 $112,640
To augment storm drain improvements in
conjunction with commerce Way street
expansion.
13 Park Fund $119,040 $104,040 $223,080
To implement park improvements for the
Veterans Freedom park and the new Blue
Mountain Trailhead.
19 Facilities Fund $70,020 $90,020 $160,040
To implement Public Works yard improvements
to allow ease of access to vehicles, loading
and unloading, and bulk material storage.
TOTAL $809,760 $719,760 $1,529,520
SPECIAL REVENUE FUNDS
15 Air Quality Improvement Fund $57,600 $0 $57,600
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For the purchase of a hybrid, diesel work truck
for the Public Works/Maintenance Division.
CAPITAL PROJECT FUND
47 Capital Projects - Barton/Colton Bridge $2,352 $0 $2,352
To close out the fund and transfer the
remaining balance to the General Fund.
GRAND TOTAL $869,712 $719,760 $1,589,472
FISCAL IMPACT:
The City’s Biennial Budget for Fiscal Years 2018-19 and 2019-20 provide the funding
and expenditure plan for all funds. As such, it serves as the City’s financial plan for the
upcoming fiscal year. The City Council will be kept apprised of actual operating results
for the General Fund through the monthly financial report and the Mid-Year Budget
Review. The Mid-Year Budget review will include an update of the current year
projected revenues and expenditures, and any recommended adjustments for that fiscal
year budget at that time.
RECOMMENDATIONS:
Staff recommends that City Council approve the proposed detailed above and direct
staff to return the FY2018-19 and the FY2019-20 Budgets for adoption on June 26,
2018.
APPROVALS:
Cynthia A. Fortune Completed 06/14/2018 8:01 PM
Finance Completed 06/14/2018 8:01 PM
City Attorney Completed 06/15/2018 1:26 PM
City Manager Completed 06/15/2018 3:01 PM
City Council Pending 06/19/2018 6:00 PM
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