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06/26/2018CITY OF GRAND TERRACE CITY COUNCIL AGENDA ● JUNE 26, 2018 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov. CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe    Mayor Pro Tem Sylvia Robles    Council Member Doug Wilson    Council Member Bill Hussey    Council Member Kenneth J. Henderson    A. SPECIAL PRESENTATIONS - NONE B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Agenda Grand Terrace City Council and City Council as Successor Agency June 26, 2018 City of Grand Terrace Page 2 Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 06/12/2018 DEPARTMENT: CITY CLERK 3. Attachment to Minutes - 6/12/2018 DEPARTMENT: CITY CLERK 4. Approval of Minutes – Special Meeting – 06/19/2018 DEPARTMENT: CITY CLERK 5. Attachment to Minutes - 6/19/2018 DEPARTMENT: CITY CLERK 6. City Department Monthly Activity Report - April 2018 RECOMMENDATION: Receive and file. DEPARTMENT: CITY MANAGER 7. Capital Improvement Program for Fiscal Years 2017/18 - 2021/22 RECOMMENDATION: Adopt Resolution No. 2018-__ approving the Revised Five-Year Measure I Capital Improvement Plan for Fiscal Year 2017-18 through Fiscal Year 2021-22 DEPARTMENT: PUBLIC WORKS 8. Light Up Grand Terrace Committee RECOMMENDATION: Receive and file. DEPARTMENT: CITY MANAGER C. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. Agenda Grand Terrace City Council and City Council as Successor Agency June 26, 2018 City of Grand Terrace Page 3 D. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson Council Member Bill Hussey Council Member Doug Wilson Mayor Pro Tem Sylvia Robles Mayor Darcy McNaboe E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS 9. Adoption of the Fiscal Years 2018-2019 and 2019-20 Budgets RECOMMENDATION: Adopt Resolution 2018-_____ adopting the Annual Budgets for Fiscal Years 2018-2019 and 2019-20. DEPARTMENT: CITY MANAGER G. NEW BUSINESS 10. Resolution Establishing Appropriations Limit for Fiscal Year 2018-19 RECOMMENDATION: 1. Select the Change in Per Capita Personal Income of 3.67% as the Price Factor for the Fiscal Year 2017-18 Appropriations Limit Calculation; 2. Select the Change in County of San Bernardino Population of 0.91% as the Population Change Factor for the Fiscal Year 2018-19 Appropriations Limit Calculation; and, 3. Adopt Resolution 2018-____ Establishing Appropriations Limit of $13,993,395 for the City of Grand Terrace for Fiscal Year 2018-19. DEPARTMENT: FINANCE 11. Award Contractor Agreement to Hardy and Harper for Pavement Rehabilitation Project RECOMMENDATION: 1. Award a Contractor Agreement to Hardy and Harper for Pavement Rehabilitation Project Agenda Grand Terrace City Council and City Council as Successor Agency June 26, 2018 City of Grand Terrace Page 4 2. Authorize the City Manager to Execute the Agreement and Any Change Orders DEPARTMENT: PUBLIC WORKS 12. 2030 Vision Report (Policy, Revisions and Next Steps) RECOMMENDATION: 1. Receive and File Consultant Report on the 2030 Vision; 2. Approve Phase II of the City Manager’s Implementation Plan for the City Council’s 2030 Vision; 3. Receive and File the City Council’s current Governance Policy or provide staff direction on next steps; and 4. Direct staff to schedule Workshops/Team Building exercise with City Manager and City Council to discuss progress of Phase II of the City Manager’s Implementation Plan for the 2030 Vision. DEPARTMENT: CITY MANAGER 13. Approve the Sale of Successor Agency Property Located on the North Side of Barton Road and West of Vivienda Avenue RECOMMENDATION: 1. Approve the Sale of Successor Agency Property Identified as Property 1 in the Adopted Long-Range Property Management Plan, Subject to the Terms Specified Below: a. The sale price of the property shall be the higher of $400,000 or the prepared Broker’s Price Opinion; b. Escrow shall close 90 days from the date of opening, unless extended by the Executive Director; c. The sale is subject to the Planning Commission determining the sale of the Property and is consistent with the City’s General Plan; and 2. Authorize the Executive Director to Execute a Purchase and Sale Agreement Consistent with the Terms outlined above, and such additional Terms as may be required. DEPARTMENT: PLANNING & DEVELOPMENT SERVICES H. CITY MANAGER COMMUNICATIONS I. CLOSED SESSION - NONE J. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, July 10, 2018 at 6:00 p.m. Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar days preceding the meeting. CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● JUNE 12, 2018 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Convene City Council INVOCATION The Invocation was given by Pastor Steven Brandt of Church on the Hill. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Management Analyst, Todd Nakasaki. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tem Present Doug Wilson Council Member Absent Bill Hussey Council Member Present Kenneth J. Henderson Council Member Present G. Harold Duffey City Manager Present Richard Adams City Attorney Present Debra Thomas City Clerk Present Alan French Public Works Director Present Sandra Molina Planning & Development Services Director Present Cynthia A. Fortune Assistant City Manager Present Richard Adams, II, City Attorney, announced that there is an immediate need to take action on an item that came to the attention of the City after the agenda was posted. The need is to add Closed Session Item Number 2. Conference with Real Property Negotiators pursuant to Government Code Section 54956.8. A. SPECIAL PRESENTATIONS - NONE B.2 Packet Pg. 5 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 1 2 , 2 0 1 8 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 12, 2018 City of Grand Terrace Page 2 B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tem SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Sylvia Robles, Bill Hussey, Kenneth J. Henderson ABSENT: Doug Wilson 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes – Regular Meeting – 05/22/2018 3. Attachment to Minutes - Regular Meeting - 5/22/2018 4. Planning Commission, Historical & Cultural Activities Committee, Volunteer Emergency Operations Committee, Oversight Board for the Successor Agency of the Grand Terrace Community Redevelopment Agency and Parks & Recreation Advisory Committee Meeting Minutes RECEIVE AND FILE. 6. Legislation Requiring Local Agencies to Review Its Conflict of Interest Code to Comply with the Political Reform Act DIRECT THE CITY MANAGER TO REVIEW ITS CODE AND SUBMIT A NOTICE BY OCTOBER 1, 2018 TO THE CITY COUNCIL THAT EITHER AMENDMENTS ARE REQUIRED OR THAT NO AMENDMENTS ARE NECESSARY. 7. 2018-2019 Landscape & Lighting Assessment District 89-1 Intent 1. ADOPT RESOLUTION NO. 2018-___, A RESOLUTION OF THE CITY COUNCIL ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM, ASSESSMENT AND REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT; 2. ADOPT RESOLUTION NO. 2018-___, A RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THE FISCAL YEAR 2018-2019 IN A DISTRICT WITHIN SAID CITY; AND 3. ADOPT RESOLUTION NO. 2018-___, A RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DECISION 15, PART 2 OF THE STREET AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR THE PUBLIC HEARING THEREON B.2 Packet Pg. 6 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 1 2 , 2 0 1 8 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 12, 2018 City of Grand Terrace Page 3 8. Resolution Adopting List of Projects Proposed to be Funded by the Road Maintenance and Rehabilitation Account (RMRA) 2018-2019 RECOMMENDATION: ADOPT RESOLUTION NO. 2018-__ APPROVING THE LIST OF PROJECTS TO BE SUBMITTED TO THE CALIFORNIA TRANSPORTATION COMMISSION (CTC) FOR ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDING Agenda Item #5 was pulled for discussion by Council Member Bill Hussey. 5. Approval of Check Register No. 05312018 in the Amount of $782,710.09 APPROVE CHECK REGISTER NO. 05312018 IN THE AMOUNT $782,710.09 AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2017-18. Council Member Hussey requested clarification why the City is paying Mr. Herman Hilkey. Cynthia Fortune, Assistant City Manager explained as part of Mr. Hilkey’s separation and his tenure on City Council, he was allowed reimbursement up to $1,800.00 annually for insurance. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Hussey, Council Member SECONDER: Sylvia Robles, Mayor Pro Tem AYES: Darcy McNaboe, Sylvia Robles, Bill Hussey, Kenneth J. Henderson ABSENT: Doug Wilson C. PUBLIC COMMENT Darlene Duron and Paul Luna, Relay for Life shared the success of Relay for Life’s event held at Grand Terrace High School where they raised $78,000.00. They presented a thank you plaque and a Bronze Sponsor plaque to the City Council. Johan Gallo, Grand Terrace thanked staff and City Council for holding three (3) budget meetings throughout the City. He wanted to share his concern regarding the funding shortfall to cover an additional law enforcement officer in the City. He reiterated that the City is going to ask the residents to vote on a tax to help fund this position, however asked the City to look where they can generate revenue to help ease the burden of the increase in property tax. B.2 Packet Pg. 7 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 1 2 , 2 0 1 8 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 12, 2018 City of Grand Terrace Page 4 Jeff Allen, Grand Terrace expressed his concerns that no rebuttal argument will be placed in the Voter Information Guide as no author of an argument against the argument in favor of a tax measure was submitted. He also shared his concerns with the amount being proposed for each parcel. Richard Adams, City Attorney explained to be qualified to write a rebuttal, you would have had to have written an argument which is outlined in the Elections Code. Bobbie Forbes, Grand Terrace supports a supplemental tax placed on the residents however she believes the City should supplement funding where needed. She also has concerns about the response time regarding a recent incident requiring the need for law enforcement. D. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson Council Member Kenneth J. Henderson thanked everyone for their outpouring support on the recent passing of his sister. He has received a number of emails, texts and other contacts for which he was very thankful. He will be taking his leave early from the City Council meeting to travel to northern California for a graveside ceremony. Council Member Bill Hussey Council Member Bill Hussey thanked all the residents who came out to the budget meetings. He also wanted to thank the residents who came out and helped with the Vietnam Memorial Moving Wall located in Bloomington. Council Member Doug Wilson Absent. Mayor Pro Tem Sylvia Robles Nothing to report. Mayor Pro Tem Sylvia Robles moved that Closed Session be addressed before New Business which was seconded by Council Member Bill Hussey. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tem SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Sylvia Robles, Bill Hussey, Kenneth J. Henderson ABSENT: Doug Wilson Mayor Darcy McNaboe Mayor Darcy McNaboe attended a follow-up meeting on June 4, 2018 with the National Orange Show hosted by the City of San Bernardino. The City of San Bernardino’s B.2 Packet Pg. 8 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 1 2 , 2 0 1 8 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 12, 2018 City of Grand Terrace Page 5 Mayor and City Manager have been working with the board members and management of National Orange Show to come to an agreement for the event center to operate in such a manner that they don’t disturb the surrounding communities. A draft Memorandum of Understanding has been prepared which will address the issues affecting those communities. She also attended the SBCTA Board Meeting scheduled June 6 and addressed those items not on Metro Valley Study and General Policy Committee Meetings as follows: • Conference with Legal Counsel - Existing Litigation • Public Employee Performance Evaluation - Executive Director and Legal Counsel • Appointed Mayor Carey Davis of the City of San Bernardino to the Southern California Regional Rail Authority Board of Directors • Approved an Addendum to the Redlands Passenger Rail project • Approved an increase in contingency for Stadler US for Procurement of Diesel Multiple Unit Vehicles for the Redlands Rail • Receive and file an Analysis of Operations and Maintenance Costs for Various Transit Modes • Updated Right-of-Way Acquisitions associated with the Redlands Passenger Rail Project • Presentation and Status Update on the San Bernardino Line Hybrid-Rail Study • Report on the Procurement Procedures for the San Bernardino Santa Fe Depot Station lighting repair work. • Approved the Southern California Regional Rail Preliminary Budget • Reviewed testimony from the September 2017 Unmet Transit Needs • Allocated Major Local Highway Program Funds to the City of Twentynine Palms • Approved a Loan Agreement with the City of Hesperia for the I-15/Ranchero Road Interchange • Conducted Public Hearing for the Adopted and Proposed Fiscal Year 2018-2019 SBCTA Budget • Express lanes will be added to Interstate 10 • Authorized the Executive Director to Award and Execute Contract for the Corridor 1 Toll System to TransCore, LP • Authorized Execution of an I-10 Corridor Contract 1 Design Build Contract to Lane-Security Paving Joint Venture • Election of Officers was held for Fiscal Year 2018-2019 o Elected James Ramos as Board President o Elected Darcy McNaboe as Board Vice-President E. PUBLIC HEARINGS - NONE B.2 Packet Pg. 9 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 1 2 , 2 0 1 8 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 12, 2018 City of Grand Terrace Page 6 F. UNFINISHED BUSINESS – NONE I. RECESS TO CLOSED SESSION The City Council recessed to Closed Session at 6:26 p.m. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9 Case Name: City of Grand Terrace v. Riverside Highland Water Company Case Number: CIVDS17192996 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government code Section 54956.8 Property: Grand Terrace Child Development center located at 22400 Barton Rd #200, Grand Terrace, CA 92313 Agency Negotiator: G. Harold Duffey, City Manager Negotiating parties: 22400 Barton, LLC - James D. Franklin Under negotiation: Price and terms of payment RECONVENE TO OPEN SESSION The City Council reconvened to Open Session at 6:51 p.m. REPORT OUT OF CLOSED SESSION 1. City Attorney Adams announced City Council received a report in Closed Session and provided direction and no final action was taken. Mayor McNaboe was not present for discussion on this item. 2. City Attorney Adams announced the Agency Negotiator provided the City Council with a report on an offer that was made. The City Council provided direction and no final action was taken. Mayor McNaboe was present for discussion on this item. G. NEW BUSINESS 9. Introduction of Proposed Budget for Fiscal Year 2017-18 G. Harold Duffey, City Manager and Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. Assistant City Manager Fortune outlined three items that were left out of the staff report (but listed in the Power Point) that represent Significant Increases to the City’s budget for 2017-18 and 2018-19: CalPERS Unfunded Accrued Liability UAL annual increase, B.2 Packet Pg. 10 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 1 2 , 2 0 1 8 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 12, 2018 City of Grand Terrace Page 7 Public Safety contract annual increase and Loss of Successor Agency Administrative Allowance. She also pointed out to Council that in their agenda packet, Use of Fund Balance under Street Fund shows $1,008,760 when the correct amount should be $1,033,760. City Council provided direction to City Manager Duffey to schedule a Special Meeting on June 19, 2018 at 6:00 p.m. to conduct a Budget Workshop. 1. RECEIVE AND FILE THE PROPOSED BUDGET FOR FISCAL YEAR 2018-19; AND 2. BEGIN BUDGET DELIBERATIONS FOR THE PROPOSED BUDGET FOR FISCAL YEAR 2018-19. RESULT: CONSENSUS Council Member Henderson departed the City Council meeting at 7:28 p.m. 10. Fabulous 40th Anniversary Events and Updates G. Harold Duffey, City Manager gave the Power Point presentation for this item. Discussion ensued regarding the roles of committee members and volunteers for the City’s 40th Anniversary dinner committee. Additional discussion was held regarding communication, direction and the execution of events currently scheduled throughout the year. PROVIDE DIRECTION TO STAFF RESULT: CONSENSUS 11. Approve Professional Services Agreement for Preliminary Engineering Services for Mt. Vernon Safety Improvement Alan French, Public Works Director gave the Power Point presentation for this item. 1. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH EVAN BROOKS ASSOCIATES FOR PRELIMINARY ENGINEERING SERVICES FOR THE MT. VERNON SAFETY IMPROVEMENT PROJECT 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AFOREMENTIONED AGREEMENT AND ANY AMENDMENTS RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Bill Hussey AYES: Darcy McNaboe, Sylvia Robles, Bill Hussey ABSENT: Kenneth J. Henderson, Doug Wilson B.2 Packet Pg. 11 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 1 2 , 2 0 1 8 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 12, 2018 City of Grand Terrace Page 8 H. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager announced that the Blue Mountain Silver Liner returned on May 29, 2018. He also provided photos of the new Animal Control & Code Enforcement vehicle. City Manager Duffey announced the City received the Habitat Conservation Fund Grant of $212,000.00 for the Blue Mountain Trailhead. Starting in July training will begin and afterwards, the City can start working on having a trailhead established in the Blue Mountain. J. ADJOURN Mayor McNaboe adjourned the meeting at 8:08 p.m. in memory of Masako Gifford. The City will host a Special City Council Meeting on June 19, 2018 at 6:00 p.m. and the next Regular City Council Meeting will be held on Tuesday, June 26, 2018 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk B.2 Packet Pg. 12 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 1 2 , 2 0 1 8 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE HOUSING SUCCESSOR AGENCY MINUTES ● JUNE 12, 2018 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO June 12, 2018 City Council Minutes PowerPoint Presentations B.3 Packet Pg. 13 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) City of Grand Terrace Proposed Budgets Fiscal Years 2018-19 & 2019-20 June 12, 2018 2030 Vision & Goals • Insure Our Fiscal Solvency • Maintain Public Safety • Promote Economic Development • Develop and Implement Successful Partnerships • Engage In Proactive Communications 2 B.3 Packet Pg. 14 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Multi-Year Budgeting • Improve financial management; • Emphasis on service delivery, program evaluation & monitoring; • Improve long-range & strategic planning; and • Reallocation & redeployment of resources. 3 General Fund’s Long-Term Financial Performance Healthy Sustainable Vulnerable Unsustainable/Insolvent 08/09 Rev $5.3MExp $4.7M 09/10 10/11 11/12 12/13 13/14 14/15 15/16 Healthy: Revenues exceed expenditures, continue to show growth, year over year, and the Citymaintains a 2-month reserves-rainy day fundSustainable: Revenues exceeds expenditures (2-month reserves–rainy day fund)Vulnerable: Revenues exceed expenditures (less than the 2-month reserve–rainy day fund)Unsustainable/Insolvent: Revenues less than expenditures Rev $5.8MExp $6.7M Rev $5.3MExp $5.5M Rev $6.1MExp $5.1M Rev $4.7MExp $4.0M Rev $5.2MExp $4.8M Rev $4.8MExp $4.4M Rev $4.5MExp $4.5M 16/17 Rev $5.0MExp $4.8M 17/18 Rev $5.1MExp $5.1M B.3 Packet Pg. 15 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) General Fund’s Long-Term Financial Performance Healthy Sustainable Vulnerable Unsustainable/Insolvent 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 Healthy: Revenues exceed expenditures, continue to show growth, year over year, and the Citymaintains a 2-month reserves-rainy day fundSustainable: Revenues exceeds expenditures (2-month reserves–rainy day fund)Vulnerable: Revenues exceed expenditures (less than the 2-month reserve–rainy day fund)Unsustainable/Insolvent: Revenues less than expenditures 20/21 21/22 Rev $4.7MExp $4.0M Rev $5.2MExp $4.8M Rev $4.8MExp $4.4M Rev $4.5MExp $4.5M Rev $5.0MExp $4.8M Rev $5.3MExp $5.3M Rev $5.6MExp $5.6M Rev $5.7MExp $5.7M General Fund 6 B.3 Packet Pg. 16 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) 2017-18 2018-19 2019-20 Property Tax $1,819,000 $1,980,000 $2,030,250 Residual Receipts - RPTTF $1,040,000 $1,090,000 $1,173,400 Proceeds from Sale of Property $0 $80,000 $80,000 Franchise Fees $500,800 $524,300 $534,790 Licenses, Fees & Permits $332,900 $416,450 $421,380 Sales Tax $720,000 $770,000 $785,400 Intergovernmental Revenue/Grants $25,000 $26,500 $26,500 Charges for Services $122,166 $136,600 $142,800 Fines & Forfeitures $57,000 $63,000 $63,000 Miscellaneous $278,115 $94,448 $55,148 Use of Money & Property $68,400 $27,000 $27,000 Waste Water Receipts $300,000 $300,000 $300,000 Residual Receipts - Sr Ctr $60,000 $60,000 $60,000 Transfers In $330,000 $32,352 $30,000 TOTAL $5,653,381 $5,600,650 $5,729,668 General Fund Revenues Property Tax 35.4% Residual Receipts - RPTTF 6.3%Proceeds from Sale of Property 1.4% Franchise Fees 9.4% Licenses, Fees & Permits 7.4% Sales Tax 13.7% Charges for Services 1.1% Fines & Forfeitures … Misc.1.7% Use of Money & Property 0.5% Waste Water Receipts 5.4% Residual Receipts - Sr Ctr 1.1%Transfers In 0.6% City of Grand Terrace 2018-19 General Fund Proposed Revenues B.3 Packet Pg. 17 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Property Tax 35.4% Residual Receipts- RPTTF 6.3%Proceeds from Sale of Property 1.4% Franchise Fees 9.3% Licenses, Fees & Permits 7.4% Sales Tax 13.7% Charges for Services 1.1% Fines & Forfeitures … Misc.1.0% Use of Money & Property 0.5% Waste Water Receipts 5.2% Residual Receipts - Sr Ctr 1.0%Transfers In 0.5% City of Grand Terrace 2019-20 General Fund Proposed Revenues General Fund Expenditures 2017-18 2018-19 2019-20 Salaries $1,032,128 $1,196,330 $1,202,780 Benefits $609,446 $724,690 $805,690 Materials & Supplies $100,768 $114,163 $115,163 Professional/Contractual Services $3,426,899 $3,376,690 $3,416,820 Equipment $0$0$0 Lease of Facility/Equipment $6,174 $8,000 $8,000 Utilities $145,815 $143,400 $143,400 Capital Projects $332,515 $0 $0 Debt Service $0 $0 $0 Transfers Out $127,133 $131,326 $130,800 Overhead Cost Allocation ($90,750) ($87,450) ($84,950) TOTAL $5,690,128 $5,607,149 $5,737,703 B.3 Packet Pg. 18 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) $1,196,330 $724,690 $114,163 $3,376,690 $0 $8,000 $143,400 $0 $0 $131,326 ($87,450) Salaries Benefits Materials & Supplies Professional/Contractual Services Equipment Lease of Facility/Equipment Utilities Capital Projects Debt Service Transfers Out Overhead Cost Allocation ($500,000) $500,000 $1,500,000 $2,500,000 $3,500,000 $4,500,000 City of Grand Terrace 2018-19 General Fund Proposed Expenditures 1. Law Enforcement - $1.9m 2. Insurance - $176k 3. Legal Services - $125k 4. Inspection, Plan Check services - $90k 5. Tree Maintenance - $40k 6. Weed abatement svcs - $27k 7. Bank Service Charges - $29k 8. I.T. services - $80k 9. Licensing for computer applications - $200k 10.Maintenance of Bldg & Grounds - $64k 11.Street repair & maint (Maintenance of Effort) - $60k 12.NPDES - $30k $1,202,780 $805,690 $115,163 $3,416,820 $0 $8,000 $143,400 $0 $0 $130,800 ($84,950) Salaries Benefits Materials & Supplies Professional/Contractual Services Equipment Lease of Facility/Equipment Utilities Capital Projects Debt Service Transfers Out Overhead Cost Allocation ($500,000) $500,000 $1,500,000 $2,500,000 $3,500,000 $4,500,000 City of Grand Terrace 2019-20 General Fund Proposed Expenditures B.3 Packet Pg. 19 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Significant Increases City of Grand Terrace Significant Service Enhancements and/or Increases to the Budget & are currently on-going Expenditures 2015-16 2016-17 2017-18 2018-19 TOTAL 1 Code Enforcement - weekend services, efficient database collection & tracking Weekend Code Enforcement (Code Enforcement Specialist P/T)$33,000 $33,000 Office Specialist (Full-time)$0 $58,000 $58,000 Proposed Add'l Weekend Code Enforcement Specialist P/T)$33,000 $33,000 2 Senior Center Programs & Activities Senior Bus Program Driver (augment grant received from Omnitrans $10,000 $10,000 Senior Center Coordinator (augment CDBG grant)$0 $0 $8,500 $8,500 3 Increased Maintenance services for roadways, parks, facilities Maintenance worker II $0 $58,000 $58,000 Significant Increases City of Grand Terrace Significant Service Enhancements and/or Increases to the Budget & are currently on-going Expenditures 2015-16 2016-17 2017-18 2018-19 TOTAL 4 Increased administrative support for City Clerk agenda processing, public records request processing, Finance support for invoice processing & cashiering Office Specialist (Full-time)$0 $58,000 $58,000 5 Increased Legal Services To return legal services costs to its original contract agreement amount $25,000 $25,000 6 End of Furloughs Return to a 40-hour work week $93,500 $93,500 7 One-time 5% Merit Increase Provided to eligible employees $19,800 $19,800 8 Creation of a Community Benefits Fund $25,000 $0 $25,000 B.3 Packet Pg. 20 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Significant Increases City of Grand Terrace Significant Service Enhancements and/or Increases to the Budget & are currently on-going Expenditures 2015-16 2016-17 2017-18 2018-19 TOTAL 9 Crossing Guards (in conjunction with Colton Joint Unified School District CJUSD)$8,800 $8,800 10 CalPERS Unfunded Accrued Liability UAL annual increase)$0 $0 $0 $100,000 $100,000 11 Public Safety contract annual increase $0 $0 $0 $121,000 $121,000 12 Loss of Successor Agency Administrative Allowance $0 $0 $0 $237,000 $237,000 TOTAL $68,000 $174,000 $155,000 $491,000 $888,600 Staff reductions to balance: Description Amount 1. Unfund two (2) positions in the Finance Department: One Management Analyst (fulltime) & one Principal Accountant (part-time)(120,000) 2. Delay the upgrade of the City’s Agenda Processing system ($40,000) 3. Delay replacement & upgrades of personal computers, server peripherals/components ($40,000) 4. Reallocation of salaries of staff designated to manage special projects, capital projects & grants.($200,000) 5. Various reductions in materials, supplies, contractual services, etc.(50,000) B.3 Packet Pg. 21 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) For City Council consideration: POSITION Department Funding Source Effective Start Date Unfund two (2) positions:1. Management Analyst(reduction of -$80,000)2. Principal Accountant (P/T) (reduction of $- 40,000) Finance Department General Fund ($120,000) 07-01-2018 Addition of one (1) position:1. Animal Ctrl/Code Enforcement Sp. (P/T)(add’l cost of $35,000) Planning & Development Services – Code Enforcement General Fund $35,000 07-01-2018 Increase in Salaries to address compaction issue: 1. Assistant City Manager(add’l cost of $11,500)City Manager’s Office General Fund$11,500 07-01-2018 Personnel requests/adjustments: General Fund – Fund Balance 18 B.3 Packet Pg. 22 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Fund Balance, June 30, 2018 Fund Fund Title Fund Balance, June 30, 2017 Estimated Revenues FY2017-18 Year-End Projections FY2017-18 Estimated Fund Balance, June 30, 2018 GENERAL FUND 10 GENERALFUND $850,828 $5,303,781 $5,300,569 $854,040 61 COMMUNITY BENEFITS FUND $13,853 $25,000 $18,461 $20,392 62 LIGHT UP GRAND TERRACE $3,884 $18,200 $18,500 $3,584 63 GT ILLEGAL FIREWORKS ENFORCEMENT $405 $0 $0 $405 64 PUBLIC SAFETY FUND $34,833 $170,400 $203,098 $2,135 68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $6,000 $6,000 $0 70 EQUIPMENT REPLACEMENT RESERVE FUND $13,917 $130,000 $143,500 $417 BALANCE $917,720 $5,653,381 $5,690,128 $880,973 Fund Balance, June 30, 2019 Fund Fund Title Fund Balance, June 30, 2018 Proposed Revenues FY2018-19 Proposed Expenditures FY2018-19 Estimated Fund Balance, June 30, 2019 GENERAL FUND 10 GENERALFUND $854,040 $5,525,850 $5,525,850 $854,040 61 COMMUNITY BENEFITS FUND $20,392 $25,000 $25,000 $20,392 62 LIGHT UP GRAND TERRACE $3,584 $10,000 $10,000 $3,584 63 GT ILLEGAL FIREWORKS ENFORCEMENT $405 $500 $500 $405 64 PUBLIC SAFETY FUND $2,135 $0 $0 $2,135 68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $39,300 $39,300 $0 70 EQUIPMENT REPLACEMENT RESERVE FUND $417 $0 $0 $417 BALANCE $880,973 $5,600,650 $5,600,650 $880,973 B.3 Packet Pg. 23 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Fund Balance, June 30, 2020 Fund Fund Title Fund Balance, June 30, 2019 Estimated Revenues FY2019-20 Year-End Projections FY2019-20 Estimated Fund Balance, June 30, 2020 GENERAL FUND 10 GENERALFUND $854,040 $5,694,168 $5,692,854 $855,354 61 COMMUNITY BENEFITS FUND $20,392 $25,000 $25,000 $20,392 62 LIGHT UP GRAND TERRACE $3,584 $10,000 $10,000 $3,584 63 GT ILLEGAL FIREWORKS ENFORCEMENT $405 $500 $500 $405 64 PUBLIC SAFETY FUND $2,135 $0 $0 $2,135 68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $0 $0 $0 70 EQUIPMENT REPLACEMENT RESERVE FUND $417 $0 $0 $417 BALANCE $880,973 $5,729,668 $5,728,354 $882,287 Long-Term Liabilities 22 B.3 Packet Pg. 24 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Liabilities Description Amount Other Post Employment Benefits (retiree medical benefits)$1,619,685 CalPERS (unfunded accrued liability)$4,845,871 California Joint Powers Insurance Authority - JPIA (cost adjustments for prior period insurance claims)$127,000 General Fund loan from former Redevelopment Agency (original loan: $4.6m)$1,093,477 General Fund loan for the purchase of the Stringfield Property $875,000 BALANCE $8,561,033 Liabilities • In FY2016-17, City Council approved a loan from several funds to facilitate the purchase of the Stringfield property. Unlike the other liabilities in the prior slide, this loan is secured by real property. 24 General Fund loan for the purchase of the Stringfield Property $875,000 B.3 Packet Pg. 25 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Other Funds 25 Other Funds by Category (2018-19) 26 Development Impact Fees Special Revenue Funds Enterprise Fund Grant Funds Revenues $170,650 $966,590 $10,000 $445,326 Expenditures $980,410 $1,013,470 $10,000 $444,826 Net ($809,760)($46,880)$0 $500 B.3 Packet Pg. 26 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Other Funds by Category (2018-19) 27 Successor Agency Capital Project Funds Housing Successor Agency TOTAL Revenues $4,130,400 $750,526 $50,000 $6,523,492 Expenditures $4,130,400 $702,352 $28,320 $7,309,778 Net $0 $48,174 $21,680 ($786,286) Other Funds by Category (2019-20) 28 Development Impact Fees Special Revenue Funds Enterprise Fund Grant Funds Revenues 150,650 966,590 10,000 375,326 Expenditures 795,410 955,870 10,000 374,826 Net (644,760) 10,720 - 500 B.3 Packet Pg. 27 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Other Funds by Category (2019-20) 29 Successor Agency Capital Project Funds Housing Successor Agency TOTAL Revenues 4,130,400 625,000 50,000 6,307,966 Expenditures 4,130,400 620,000 28,320 6,914,826 Net - 5,000 21,680 (606,860) Use of Fund Balance 30 B.3 Packet Pg. 28 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Use of Fund Balance (2018-19 & 2019-20) 31 1.Street Fund (use of $1,008,760; correct amount should be $1,033,760): to continue with the City’s Capital Improvement Program (CIP). 2.Strom Drain Fund (use of $112,640): to augment storm drain improvements in conjunction with Commerce Way street construction. 3.Park Fund (use of $223,080): for Veteran Freedom Park improvements and the newly approved Blue Mountain Trailhead improvements. Use of Fund Balance 32 4. Facilities Fund (use of $160,040): improvements to the Public Works Maintenance Yard to allow ease of access of vehicles, loading and unloading, and bulk material storage. 5.Air Quality Improvement Fund (use of $57,600): for the purchase of a hybrid, diesel work truck for Public Works-Maintenance Division. 6.Capital Projects-Barton/Colton Bridge (use of $2,352): to close out the fund and transfer the remaining balance back to the General Fund. B.3 Packet Pg. 29 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Budget Review Schedule 33 Budget Schedule Event Date Budget Introduction Tue., June 12th Continued Budget Deliberations (if necessary)Tue., June 19th Continued Budget Deliberations (if necessary)Thu., June 21st Budget Adoption Tue., June 26th B.3 Packet Pg. 30 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Questions? B.3 Packet Pg. 31 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Light Pole Banner Program 30 Banner Program Participants Approx. $14,000 Revenue Raised Azure Hills Children's Center, Azure Hills Church, Boy Scouts of America Troop 40, Burrtec Waste Industries, California JPIA, Christ the Redeemer Catholic Church, County Supervisor James Ramos, Girl Scouts of San Gorgonio Troops: 76, 275, 610, 960, 1195 & 1263, Grand Terrace Chamber of Commerce, Grand Terrace City News, Grand Terrace Community Soccer Club, Grand Terrace Elementary, Grand Terrace High School, Grand Terrace Lions Club, Grand Terrace Little League, Grand Terrace Senior Center Club, League of California Cities Inland Empire Division, Mayor Darcy McNaboe, Myers‐Rados A Joint Venture, OmniTrans, Riverside Highland Water Company, Riverside Winnelson Co., San Bernardino County Professional Firefighters Local 935, San Bernardino County Sheriff, San Manuel Indian Health Clinic, Terrace Hills Middle School, Terrace View Elementary, The Foundation of Grand Terrace, The Grand Terrace Woman's Club B.3 Packet Pg. 32 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Completed Events 11th Annual Walk on Blue Mountain 34th Annual Grand Terrace Art Show 2018 Grand Terrace Community Day Future Events Music & Movies in the Park International Food Sampling Veterans Day Celebration 37th Annual Country Fair 4th Annual Light Up Grand Terrace Event City Anniversary Party Tour De Terrace Completed Events: 11th Annual Walk on Blue Mountain B.3 Packet Pg. 33 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) •Partnered with Friends of Blue Mountain and Augmented Reality (AR) gaming company Niantic •300 hikers •Food Vendors: Tuition Bites & Kona Ice Completed Events: 11th Annual Walk on Blue Mountain Completed Events: 34th Annual Grand Terrace Art Show B.3 Packet Pg. 34 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Completed Events: 34th Annual Grand Terrace Art Show •Hosted by Historical and Cultural Activities Committee •Light pole banners produced, from banner program •Triple the attendance of previous year (150 attendees) Completed Events: 2018 Grand Terrace Community Day B.3 Packet Pg. 35 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Completed Events: 2018 Grand Terrace Community Day Future Events: Music & Movies in the Park B.3 Packet Pg. 36 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) 1)The Sandlot 2)Mrs. Doubtfire 3)Big 4)The Sound of Music 5)Les Miserables Top 5 Most‐voted Movies on Our Music and Movies in the Park Survey: Future Events: Music & Movies in the Park Projected to occur in August Future Events: Veterans Day Picnic and Fireworks Show B.3 Packet Pg. 37 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Future Events: Country Fair Future Events: Country Fair •Addition of Farmer’s Market •Banners •Country Music B.3 Packet Pg. 38 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Future Events: Light Up Grand Terrace Tree Lighting Ceremony Future Events: Light Up Grand Terrace Tree Lighting Ceremony •Decorating the Complete Median for 40th Anniversary •Committee to be subcommittee of Parks and Recreation B.3 Packet Pg. 39 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Grand Place to Live (AM 1640) Future Events: International Food Sampling B.3 Packet Pg. 40 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Future Events: International Food Sampling •Projected to occur in August •Working with Restaurants •Entertainment Venues Future Events: City Anniversary Party B.3 Packet Pg. 41 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Future Events: City Anniversary Party •Committee Appointments •3 Members Appointed •5 People Volunteered •Should all volunteers be added to committee? •Committee shall meet with Historical & Cultural Arts Committee to determine if a separate party is necessary. Event Coordination Parks and Recreation Advisory Committee City Staff 40th Anniversary Dinner Committee Veterans Wall of Freedom Committee The Foundation of Grand Terrace Historical and Cultural Arts Committee Friends of the Blue Mountain Local Restaurants Grand Terrace Tree Lighting Team AM 1640/CERT Volunteer Committee Other Community Partners B.3 Packet Pg. 42 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Future Events: Tour De Terrace B.3 Packet Pg. 43 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Mt. Vernon Safety Improvement Project B.3 Packet Pg. 44 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Discussion Staff Recommendation Award of Consultant Services Contract • EBA was the consultant used to win the $435,700 HSIP Cycle 8 Grant • EBA has experience and staff to provide the services needed to obligate the funds for $33,000 • Staff recommends to the Council to Authorize City Manager to Execute the Agreement • The funds to pay the consultant will come from the grant to cover the engineering Conclusion Questions? B.3 Packet Pg. 45 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) City Manager’s Update 6/12/2018 B.3 Packet Pg. 46 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) B.3 Packet Pg. 47 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 2 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● JUNE 19, 2018 Council Chambers Special Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency PLEDGE OF ALLEGIANCE Mayor Darcy McNaboe led the Pledge of Allegiance. Attendee Name Title Status Arrived Kenneth J. Henderson Council Member Present Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tem Present Doug Wilson Council Member Present Bill Hussey Council Member Present G. Harold Duffey City Manager Present Richard Adams City Attorney Present Debra Thomas City Clerk Present Alan French Public Works Director Present Sandra Molina Planning & Development Services Director Present Cynthia A. Fortune Assistant City Manager Present PUBLIC COMMENT None. UNFINISHED BUSINESS 1.Continue Deliberations of the Two-Year Budget for Fiscal Years 2018-19 & 2019-20 City Manager G. Harold Duffey gave the Power Point presentation on the City of Grand Terrace Proposed Budgets for Fiscal Years 2018-19 & 2019-20 and provided the City Council with the 2030 Vision & Goals, Multi-Year Budgeting, General Fund’s Long-Term Financial Performance, Overview of Proposed Budget and Highlights of Proposed B.4 Packet Pg. 48 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 1 9 , 2 0 1 8 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 19, 2018 City of Grand Terrace Page 2 Budget by Department and Staff’s Recommendations. Debra Thomas, City Clerk, Sandra Molina, Planning & Development Services Director, Cynthia Fortune, Assistant City Manager, Alan French, Public Works Director and Lieutenant Doug Wolfe, San Bernardino County Sheriff’s Department presented its Top 10 Projects List for FY 2018-2019 & FY 2019-2020 were presented by Staff from each department. Council Member Bill Hussey requested that the Human Resources Compaction issue be removed from the City’s budget. City Manager Duffey explained that salary compaction refers to the condition where managerial/supervisorial employees do not earn enough in relation to their subordinate employees. Discussion ensued as to why the compaction issue was not addressed when the Assistant City Manager position was filled and during mid-year budget review. Mayor Pro Tem Sylvia Robles moved that the Human Resource Compaction issue be addressed over a period of two years at $4,000 per year; seconded by Mayor Darcy McNaboe. RESULT:APPROVED [4 TO 1] MOVER:Sylvia Robles, Mayor Pro Tem SECONDER:Kenneth J. Henderson, Council Member AYES:Darcy McNaboe, Sylvia Robles, Bill Hussey, Kenneth J. Henderson NAYS:Doug Wilson Mayor McNaboe moved to adjust the hours of the full-time Animal/Code Enforcement officer and part-time Animal/Code Enforcement officer to include weekends while still maintaining weekday coverage and unfund one (1) part-time Animal/Code Enforcement officer. The motion made by Mayor McNaboe died for lack of a second. Mayor McNaboe moved to remove the Community Benefits Fund and Special Events fund and use the money in a different way; seconded by Council Member Doug Wilson. RESULT:FAILED [2 TO 3] MOVER:Darcy McNaboe, Mayor SECONDER:Doug Wilson, Council Member AYES:Darcy McNaboe, Doug Wilson NAYS:Sylvia Robles, Bill Hussey, Kenneth J. Henderson B.4 Packet Pg. 49 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 1 9 , 2 0 1 8 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 19, 2018 City of Grand Terrace Page 3 Mayor McNaboe moved to remove the 40th Anniversary Events fund and use the money in a different way. The motion by Mayor McNaboe died for lack of a second. Council Member Kenneth J. Henderson expressed his concern regarding the City’s sign program, signage that is fading throughout the City and those signs that are being blocked by trees and bushes. He also asked if Staff has a list of intersections or streets where the signs will be replaced and made available to City Council. Alan French, Public Works Director stated he would follow up with Council and provide that information requested. Cynthia Fortune, Assistant City Manager gave the Power Point presentation on the City’s Liabilities, Unfunded Accrued Liability and Redevelopment Loan. Discussion ensued regarding the Redevelopment Loan and the City’s payment schedule along with the unfunded CalPERS liability amortization schedule. City Manager Duffey asked Assistant City Manager Fortune to present the City Council with the Survey Results from the Budget in the Parks and Senior Center workshops ranked in priority as follows: For City Council: 1.Establish Priorities for the City 2.Conduct Public Meetings 3.Represent Community’s Point of View 4.Allocate Resources & Budget 5.Provide Policy Direction 6.Implement Successful Partnerships Assistant City Manager Fortune provided the departments rankings by #1 priority only, as follows: City Manager: 1.Economic Development City Attorney: 1.Provide Legal Services City Clerk: 1.Maintain Record of Council Meetings Finance: 1.Budget Allocation, Monitoring & Financial Reporting (General & Special Funds) B.4 Packet Pg. 50 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 1 9 , 2 0 1 8 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council June 19, 2018 City of Grand Terrace Page 4 Planning & Development Services, Planning/Bldg. Safety: 1.Process Development Applications Planning & Development Services, Code Enforcement: 1.Respond to Code inquiries Public Works: 1.Street Capital Improvements Public Works, Maintenance: 1.Streets, Sidewalks & Pot-Hole Repair Fire Department: 1.Timely Response to Emergencies Sheriff’s Department: 1.Maintain Presence to Reduce Criminal Activity 1.CONTINUE DELIBERATIONS ON THE CITY OF GRAND TERRACE BIENNIAL BUDGET FOR FISCAL YEARS 2018-2019 AND 2019-20; 2.APPROVE PROPOSED BUDGET REQUESTS; AND 3.DIRECT STAFF TO PREPARE THE FY2017-18 BUDGET IN ACCORDANCE WITH THE APPROVED ITEMS ABOVE AND RETURN TO CITY COUNCIL FOR ADOPTION ON JUNE 26, 2018. RESULT:CONSENSUS ADJOURN The Next Regular City Council Meeting will be held on Tuesday, June 26, 2018 at 6:00 p.m. _________________________________ Mayor of the City of Grand Terrace _________________________________ City Clerk of the City of Grand Terrace B.4 Packet Pg. 51 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J u n 1 9 , 2 0 1 8 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE HOUSING SUCCESSOR AGENCY MINUTES ● JUNE 19, 2018 Council Chambers Special Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO June 19, 2018 City Council Minutes PowerPoint Presentations B.5 Packet Pg. 52 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) City of Grand Terrace Continued Budget Deliberations FY 2018-2019 & 2019-2020 Previously Presented to City Council •Total City Budget by Fund; •General Fund Revenue and Expenditure projections; •Significant enhancements & increases; •Proposed requests; and •Fund Balance & use thereof; 2 B.5 Packet Pg. 53 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Proposed FY2018-19 & 2019-20 •Supports the City’s mission, vision & core values; •Increases the current level of service with focus on public safety & economic development; •General Fund does not use fund balance for both years; •Recognizes the strong economic recovery in the City & strategically invests in the City’s future. 3 General Fund’s Long‐Term Financial Performance Healthy Sustainable Vulnerable Unsustainable/Insolvent 08/09 Rev $5.3MExp $4.7M 09/10 10/11 11/12 12/13 13/14 14/15 15/16 Healthy: Revenues exceed expenditures, continue to show growth, year over year, and the Citymaintains a 2-month reserves-rainy day fundSustainable: Revenues exceeds expenditures (2-month reserves–rainy day fund)Vulnerable: Revenues exceed expenditures (less than the 2-month reserve–rainy day fund)Unsustainable/Insolvent: Revenues less than expenditures Rev $5.8MExp $6.7M Rev $5.3MExp $5.5M Rev $6.1MExp $5.1M Rev $4.7MExp $4.0M Rev $5.2MExp $4.8M Rev $4.8MExp $4.4M Rev $4.5MExp $4.5M 16/17 Rev $5.0MExp $4.8M 17/18 Rev $5.1MExp $5.1M B.5 Packet Pg. 54 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) General Fund’s Long‐Term Financial Performance Healthy Sustainable Vulnerable Unsustainable/Insolvent 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 Healthy: Revenues exceed expenditures, continue to show growth, year over year, and the Citymaintains a 2-month reserves-rainy day fundSustainable: Revenues exceeds expenditures (2-month reserves–rainy day fund)Vulnerable: Revenues exceed expenditures (less than the 2-month reserve–rainy day fund)Unsustainable/Insolvent: Revenues less than expenditures 20/21 21/22 Rev $4.7MExp $4.0M Rev $5.2MExp $4.8M Rev $4.8MExp $4.4M Rev $4.5MExp $4.5M Rev $5.0MExp $4.8M Rev $5.3MExp $5.3M Rev $5.6MExp $5.6M Rev $5.7MExp $5.7M Initial Infrastructure Cost Estimates Infrastructure Improvements Amount New Library / Community Center $7,000,000 Right of Way $2,582,609 Signalization $625,000 Offsite Drainage $618,000 Brownfield Remediation (MR – Restricted Manufacturing Area 2 $500,000 Trails (M2 – Industrial Area 3)TBD Other 1,883,499 Contingency 2,598,818 Total Identified Infrastructure / Improvements ~$15.8 million+ B.5 Packet Pg. 55 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) FY2018-19 Community Event Fee Waivers Organization Amount Friends of Blue Mountain Blue Mountain Walk $ 620.00 The Foundation of Grand Terrace Community Day $1,040.00 Memorial Day Ceremony $ 740.00 Veterans Day Ceremony $ 830.00 Halloween in the Park $ 770.00 Lions Club Movie in the Park $ 855.00 SB County Sheriff’s Department National Night Out $ 750.00 Total $5,605.00 City Clerk’s Office B.5 Packet Pg. 56 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 City Clerk’s Office Project Funding Records Management Staff Resource Funding Sources General Fund Project Status Program Changes from 17/18 to 18/19: None Laserfiche Electronic Document Management System was purchased in 2017-2018 in the amount of $28,500.00 and has been installed. Program will assist with improved transparency & efficient turnaround on public records requests and workflow. Staff’s Office Specialist supports the City Clerk with scanning and importing City Records into this new database. Staffing Levels 2015-16 2016-17 2017-18 2018-19 1.0 1.5 2.0 2.0 Top 10 Projects FY 2018-2019 & FY 2019-2020 City Clerk’s Office Project Funding Technology Program – Tablet Use $0 Project Description Program Changes from 17/18 to 18/19: Upgrades to Agenda Processing System was eliminated. To accommodate the needs/requests of City Council Members to access documents, Power Points, E-Mails and applications at the dais and on the go, while eliminating printed paper. Funding Sources General Fund Staffing Levels 2015-16 2016-17 2017-18 2018-19 1.0 1.5 2.0 2.0 B.5 Packet Pg. 57 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 City Clerk’s Office Project Funding 2018 General Municipal Election $10,000 $10,000 Total Project Description Program Changes from 17/18 to 18/19: A General Election was not held in 17/18 but is required in 18/19. City Clerk is responsible for administering local procedures through which representatives are selected. Assist candidates in meeting their legal responsibilities before, during and after the election. Funding Sources General Fund Staffing Levels 2015-16 2016-17 2017-18 2018-19 1.0 1.5 2.0 2.0 Top 10 Projects FY 2018-2019 & FY 2019-2020 City Clerk’s Office Project Funding Public Records Requests Staff Resource Project Description Program Changes from 17/18 to 18/19: None Public Records Requests are processed within 10 days from receipt. We have seen a 45% increase from 2016- 2017 and a 50% increase from 2017-2018 and expect this number to increase in the coming year. Staff’s Office Specialist supports the City Clerk to ensure timely responses to this increase in requests. Funding Sources General Fund Staffing Levels 2015-16 2016-17 2017-18 2018-19 1.0 1.5 2.0 2.0 B.5 Packet Pg. 58 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 City Clerk’s Office Project Funding Recognitions and Proclamations Staff Resource Project Description Program Changes from 17/18 to 18/19: Press Releases were not issued in the past. Upon receipt or issuance by the City of a Recognition or Proclamation, press releases will be issued and sent to all of the area newspapers to publish, if they so choose, and posted on the City’s website under its News Section. Funding Sources General Fund Staffing Levels 2015-16 2016-17 2017-18 2018-19 1.0 1.5 2.0 2.0 Top 10 Projects FY 2018-2019 & FY 2019-2020 City Clerk’s Office Project Funding Telephone System Improvements Staff Resource Project Description Program Changes from 17/18 to 18/19: None All incoming telephone calls are answered immediately by Staff’s Office Specialist and each call is directed to the appropriate department. Additionally, the phone directory is updated timely as any changes occur. Funding Sources General Fund Staffing Levels 2015-16 2016-17 2017-18 2018-19 1.0 1.5 2.0 2.0 B.5 Packet Pg. 59 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 City Clerk’s Office Project Funding Historical & Cultural Committee Staff Support Staff Resource Project Description Program Changes from 17/18 to 18/19: None City Clerk provides support to the Historical & Cultural Activities Committee and communicates their needs to the City Manager and additional Staff as appropriate. Funding Sources General Fund Staffing Levels 2015-16 2016-17 2017-18 2018-19 1.0 1.5 2.0 2.0 Top 10 Projects FY 2018-2019 & FY 2019-2020 City Clerk’s Office Project Funding City Council Chamber Reception Area Upgrade $0 Project Description Program Changes from 17/18 to 18/19: New Project for 18/19 Create an inviting space for City Council receptions and celebrations in the foyer to the Council Chambers. Décor would include furniture, and the display Resolutions and Proclamations bestowed upon the City and would also include photographs/artwork. Funding Sources General Fund Staffing Levels 2015-16 2016-17 2017-18 2018-19 1.0 1.5 2.0 2.0 B.5 Packet Pg. 60 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Planning & Dev. Svcs Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding Active Transportation Plan Staff Resources Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: None •Fully funded •ATP to be approved by September Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4.5 5.5 6 6.5 6.5 B.5 Packet Pg. 61 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding Planning Commission Gateway SP and EIR Staff Resources Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: Planning Commission Training •Workshops on Specific Plans and CEQA (EIR’s) - start in August •Entitlements: SP, GPA, zoning amendments, development agreement, site review, tract map, sign program Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4.5 5.5 6 6.5 6.5 Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding Entitlements on Various Projects $30,000 $30,000 Total Funding Sources Developer Fees Project Description Program Changes from 17/18 to 18/19: New Projects and Permit Issuance •Van Buren Avenue (17 lots) •Michigan and Pico (Est. 35 lots) •Canal Street (Est. 11 lots) •Pico St. (18 lots) Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4.5 5.5 6 6.5 6.5 B.5 Packet Pg. 62 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding Conditional Use Permits $27,000 $27,000 Total Funding Sources Developer Fees Project Description Program Changes from 17/18 to 18/19: None •National Logistics – •Subject to settlement agreement •Processing CUP to gain entitlements Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4.5 5.5 6 6.5 6.5 Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding 40-Acre Green Zone No Funding Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: None •Urban Greening Grant – trail connection to SART Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4.5 5.5 6 6.5 6.5 B.5 Packet Pg. 63 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding Grants Administration $10,000 $10,000 Total Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: •New applications to be submitted •Submitting two new ATP Cycle 4 grant applications •Funded - Blue Mountain Trailhead •Funded - MSRC grant Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4.5 5.5 6 6.5 6.5 Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding Special Events Committee Staff Resources Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: None •Committee made up of City Manager’s office, Plng., B&S, PW, County Fire & County Sheriff Depts. •Events are reviewed to identify level of support needed, address service issues and identify items needed to condition event. Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4.5 5.5 6 6.5 6.5 B.5 Packet Pg. 64 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding Building and Inspections $90,000 $90,000 Total Funding Sources General Fund Developer Fees Project Description Program Changes from 17/18 to 18/19: None •80 residential permits expected in 18-19 •138 permits issued YTD •450 inspections completed YTD Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4.5 5.5 6 6.5 6.5 Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding Animal Control and Code Enforcement $361,300 $361,300 Total Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: Animal Control Services •Rental Inspection Program •Notice of Corrections •323 Issued YTD •Special Code Projects Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4.5 5.5 6 6.5 6.5 B.5 Packet Pg. 65 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding Animal Control and Code Enforcement $361,300 $361,300 Total Funding Sources General Fund Project Description •Emergency on Call Services •Dog License canvassing •Annually •Licensing enforcement at Dog Park •Bites/Attacks •Nuisance Complaints & Calls Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4.5 5.5 6 6.5 6.5 Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding Street Sweeping $53,000 $53,000 Total Funding Sources Solid Waste Fees Project Description •Program Changes from 17/18 to 18/19: None •1,770 citations YTD •Apprx. $40,000 in revenue Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4.5 5.5 6 6.5 6.5 B.5 Packet Pg. 66 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding Development Advisory Board Staff Resources Funding Sources General Fund Project Description •Program Changes from 17/18 to 18/19: None •Conceptual review of projects •“Go” or “No Go” •Composition: Plng, B&S, PW, RHWCO, County Fire, Colton Water •No fee collected •10 DAB applications YTD Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4 5 5.5 6 6 Top 10 Projects FY 2018-2019 & FY 2019-2020 Planning & Dev. Svcs. Department Project Funding Emergency Management $3,800 $3,800 Total Funding Sources General Fund Project Description •Program Changes from 17/18 to 18/19: None •HMP approved by FEMA 6/12/18 •Council to adopt in July •2nd CERT training in Sept. •Transition Volunteer EOC to CERT Staffing Levels 2015-16 2016-17 2017-18 2018-19 2019-20 4.5 5.5 6 6.5 6.5 B.5 Packet Pg. 67 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Finance Department Top 10 Projects FY 2018-2019 & FY 2019-2020 Finance Department Project Funding Annual Audit $16,500 $6,000 $5,500 $28,000 Total Funding Sources General Fund Successor Agency Housing Successor Project Description Program Changes from 17/18 to 18/19: None An Annual Audit reviews the City’s financial statements, review of internal controls over financial reporting, and compliance with County State, and Federal programs. Staffing Levels 2015-16 2016-17 2017-18 2018-19 0.0 1.5 3.5 2.0 B.5 Packet Pg. 68 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Finance Department Project Funding Payroll $13,500 $13,500 Total Funding Sources General Fund Measure I Grant Funds Park Impact Spring Mountain RanchProject Description Program Changes from 17/18 to 18/19: None Bi-weekly payroll processing completed by the Finance Dept., supported by ADP. The above fees areADP annual charges. Staffing Levels 2015-16 2016-17 2017-18 2018-19 0.0 1.5 3.5 2.0 Top 10 Projects FY 2018-2019 & FY 2019-2020 Finance Department Project Funding Budget/Quarterly Reports Staff Resources Staff Resources Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: None Financial reports prepared and submitted to management and City Council to keep them apprised of the City’s fiscal condition and any variances that may affect the City’s fiscal stability. Staffing Levels 2015-16 2016-17 2017-18 2018-19 0.0 1.5 3.5 2.0 B.5 Packet Pg. 69 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Finance Department Project Funding Treasurer’s Report Staff Resources Staff Resources Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: None Financial report prepared and submitted to management and City Council to keep them apprised of the City’s cash on hand at a certain point in time. Staffing Levels 2015-16 2016-17 2017-18 2018-19 0.0 1.5 3.5 2.0 Top 10 Projects FY 2018-2019 & FY 2019-2020 Finance Department Project Funding Check Register Staff Resources Staff Resources Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: None Check Register report prepared and submitted monthly to management and City Council to keep them apprised of all City disbursements by check, wire orACH (automated clearing house). Staffing Levels 2015-16 2016-17 2017-18 2018-19 0.0 1.5 3.5 2.0 B.5 Packet Pg. 70 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Finance Department Project Funding Contract Compliance Staff Resources Staff Resources Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: None To ensure that all disbursements have the appropriate approvals, and contractual and professional agreement requirements and expirations are adhered to. Staffing Levels 2015-16 2016-17 2017-18 2018-19 0.0 1.5 3.5 2.0 City Manager’s Office B.5 Packet Pg. 71 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding Human Resources – Deletion of Positions ($120,000) ($120,000) Total Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: Unfund two (2) positions: ManagementAnalyst ($80,000) Principal Accountant, Part-Time (Reduction of $40,000) (Finance Department) Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding Human Resources – Addition of One (1) Position $35,000 $35,000 Total Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: Adding one (1) part-time Animal/Code Enforcement Officer. (Planning and Development Services) Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 B.5 Packet Pg. 72 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding Human Resources – Compaction $11,500 $11,500 Total Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: Address compaction issue in City Manager’s Office. Additional cost approximately $8,000. (City Manager’s Office) Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding Senior Center/ Bus Activities $21,000 $86,500 $107,500 Total Funding Sources General Fund Grant Funds Project Description Program Changes from 17/18 to 18/19: Senior Center ($29,500 for utilities and operation) Senior Bus Program provides curb-to-curb pickup from their home to the Senior Center and from the Senior Center to various other locations. ($22,000 – Grant, $11,000 – General Fund) Senior Center Coordinator (CDBG Grant for meals and coordinator, $35,000, plus $10,000 in General Fund) Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 B.5 Packet Pg. 73 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding Communications Strategy Staff Resources Staff Resources Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: Launch New Website, E-blast Newsletter Subscriptions, Facebook, YouTube Channel, Partner with CJUSD, Channel 3 Original Programming, Press Releases for Regional Coverage, Communication Plans Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding Economic Development Staff Resources Staff Resources Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: None Continue to promote the sale of City and Successor Agency property. Work with existing property owners to locate new or help existing businesses expand Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 B.5 Packet Pg. 74 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding Parks & Recreation Advisory Committee Staff Resources Staff Resources Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: Soccer Field Maintenance RFP, Baseball Field Transfer (Swap), Future Park Discussion & Improvements, Fireworks Sales Agreement (Football & Basketball) Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding Legislative Agenda Staff Resources Staff Resources Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: Investigate the use of regional lobbyist, promote legislation for automated street sweeping tickets, Updated Legislative Platform to include funding for Mt. Vernon slope and air quality improvements to promote clean air near playgrounds. Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 B.5 Packet Pg. 75 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding 2030 Vision Management Staff Resources Staff Resources Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: Monthly Reports/Baseline Levels of Services, Quarterly Meeting with Council on Visioning Status Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding RFP Legal Services $135,000 $135,000 Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: Complete interviews with 5 legal firms that responded to the City’s RFPfor legal services. Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 B.5 Packet Pg. 76 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding Community Benefits Fund $20,000 $20,000 Total Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: The Community Benefits Fund allows the City to partner with local community groups by granting them small grants to support community activities. Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding Events/ Special Events $5,000 $5,000 Total Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: Holiday Tree Lighting Ceremony $5,000 of the Community Benefits Fund is earmarked for the Light Up Grand Terrace annual holiday tree lighting program. Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 B.5 Packet Pg. 77 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 City Manager’s Office Project Funding 40th Anniversary Events $7,000 $7,000 Total Funding Sources General Fund Project Description Program Changes from 17/18 to 18/19: 40thAnniversary Events To celebrate the City’s 40 th anniversary, the City partnered with community groups and businesses to celebrate the City’s 40 th anniversary. The total cost for the program is $39,000, of which, $32,300 was used through fund-raising. Staffing Levels 2015-16 2016-17 2017-18 2018-19 4.0 5.0 3.5 3.5 Public Works B.5 Packet Pg. 78 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Public Works Department Project Funding Pavement Management Plan $ 50,000 $449,854 $68,484 $220,000 $788,338 Total Funding Sources General Fund Measure I Grant Funds Gas Tax Project Description Program Changes from 17/18 to 18/19: Year 1 completed Year 2 of the five year plan to improve the condition of the existing local streets throughout the City with slurry seal, overlay and full depth reconstruction Staffing Levels 2015-16 2016-17 2017-18 2018-19 6.5 7.0 7.0 7.0 Top 10 Projects FY 2018-2019 & FY 2019-2020 Public Works Department Project Funding Tree Trimming Program $40,000 $40,000 Total Funding Sources Measure I Project Description Program Changes from 17/18 to 18/19: Year 2 completed Year 3 to remove priority 2, prune and trim trees in the parkway of the streets through out the City. Staffing Levels 2015-16 2016-17 2017-18 2018-19 6.5 7.0 7.0 7.0 B.5 Packet Pg. 79 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Public Works Department Project Funding Mount Vernon Safety Improvement Project $435,700 _____ $435,700 Total Funding Sources Grant Funds Project Description Program Changes from 17/18 to 18/19: Funds Obligated Award Final Design Highway Safety Improvement Program (HSIP) Grant - Improve striping, signage and visibility at 8 intersections on the Mt Vernon Corridor for safety. Staffing Levels 2015-16 2016-17 2017-18 2018-19 6.5 7.0 7.0 7.0 Top 10 Projects FY 2018-2019 & FY 2019-2020 Public Works Department Project Funding Commerce Way Extension $2,500,000 $1,000,000 ___________ $3,500,000 Total Funding Sources Measure I(CPNA) Development Impact Fees Project Description Program Changes from 17/18 to 18/19: Preliminary Design completed, Final Design in progress Final studies and engineering work to extend Commerce Way south west to connect to Taylor Street at Main. Measure I (CPNA) funding approved. Staffing Levels 2015-16 2016-17 2017-18 2018-19 6.5 7.0 7.0 7.0 B.5 Packet Pg. 80 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Public Works Department Project Funding Veterans Freedom Park Upgrade $5,000 $15,000 ______ $20,000 Total Funding Sources Development Impact Fees League Funds Project Description Program Changes from 17/18 to 18/19: None Update the existing bleachers and score board, slurry seal the parking lot, add ADA ramp and re- seed front grass area. Staffing Levels 2015-16 2016-17 2017-18 2018-19 6.5 7.0 7.0 7.0 Top 10 Projects FY 2018-2019 & FY 2019-2020 Public Works Department Project Funding Street Sign Replacement Program $20,000 ______ $20,000 Total Funding Sources Measure I Project Description Program Changes from 17/18 to 18/19: None Replacement of traffic control and street sweeping signs within the City on the year 1 streets of the CIP program. Staffing Levels 2015-16 2016-17 2017-18 2018-19 6.5 7.0 7.0 7.0 B.5 Packet Pg. 81 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Public Works Department Project Funding Street Light Replacement Program ____________ $3,800 Total Saving Funding Sources Project Description Program Changes from 17/18 to 18/19: Signed up for program, in que for this FY. Replacement of all street lights within the City with LED (light-emitting diode) light fixtures; funded through a grant from Edison. Staffing Levels 2015-16 2016-17 2017-18 2018-19 6.5 7.0 7.0 7.0 Top 10 Projects FY 2018-2019 & FY 2019-2020 Public Works Department Project Funding West Barton Bridge Replacement Project $35,000 $3,100,000 $200,000 ____ $3,335,000 Total Funding Sources Development Impact Fees HBRP Funds City of Colton Project Description Program Changes from 17/18 to 18/19: Selected Final Design Consultant Final studies and engineering work to replace the existing bridge over the abandoned railroad with a conventional road section. Staffing Levels 2015-16 2016-17 2017-18 2018-19 6.5 7.0 7.0 7.0 B.5 Packet Pg. 82 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects FY 2018-2019 & FY 2019-2020 Public Works Department Project Funding Street Tree Replacement Program $20,000 ______ $20,000 Total Funding Sources Bond Funds Project Description Program Changes from 17/18 to 18/19: None Replace trees removed in the five year tree maintenance program including Mount Vernon and Main Street. Staffing Levels 2015-16 2016-17 2017-18 2018-19 6.5 7.0 7.0 7.0 Top 10 Projects FY 2018-2019 & FY 2019-2020 Public Works Department Project Funding Main Corridor Enhancement Project Unfunded ______ $ Total Funding Sources Project Description Program Changes from 17/18 to 18/19: None Paint existing corridor walls, update planting and irrigation along Barton and Mount Vernon Avenue within the City limits. Staffing Levels 2015-16 2016-17 2017-18 2018-19 6.5 7.0 7.0 7.0 B.5 Packet Pg. 83 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Questions? Sheriff’s Department 64 B.5 Packet Pg. 84 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects 2018-2019 FY Grand Terrace Police Project Funding ALPR (8ALPR’s throughout the city) $ 155,176 $ 155,176 Total Funding Sources 2011 Bond Proceeds Project Description Continue with the ALPR security fence around the City. Top 10 Projects 2018-2019 FY Grand Terrace Police Project Funding 40-Hour Deputy $ 328,079 $328,079 Total Funding Sources General Fund Project Description Add a 40-hour deputy position to provide dual coverage during the busy time, 7 days a week. B.5 Packet Pg. 85 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects 2018-2019 FY Grand Terrace Police Project Funding 40 Hour Deputy (Plan B) $ 160,000 $ 160,000 Total Funding Sources General Fund Project Description Using designated funds to add a 40-hour overtime position to provide dual coverage during the busy time, 7 days a week. Top 10 Projects 2018-2019 FY Grand Terrace Police Project Funding Special Projects $ 15,000 $ 15,000 Total Funding Sources General Fund Project Description Use designated funds to supports traffic enforcement to include: any traffic related issues as they arise, (ex. the first week of school), identify problem areas and off- road complaints. B.5 Packet Pg. 86 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Top 10 Projects 2018-2019 FY Grand Terrace Police Project Funding July 4 Enforcement $ 5,000 $ 5,000 Total Funding Sources General Fund Project Description Deputies team with Code Enforcement to be proactive and respond to firework related complaints on days leading up to the 4th. Staff Recommendations B.5 Packet Pg. 87 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Staff recommends: 1. Approve the personnel additions, deletions and reclassifications (net is $0; 2. Approve the additional General Fund expenditure requests ($76,300); Staff recommends: 3. Approve the use of Special Revenue Funds fund balance totaling $1,877,040; and 4. Direct staff to prepare the FY2018- 19 Budget in accordance with the approved items and return to City Council for adoption on June 26, 2018. B.5 Packet Pg. 88 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) City of Grand Terrace Proposed Budgets Fiscal Years 2018-19 & 2019-20 June 12, 2018 2030 Vision & Goals • Insure Our Fiscal Solvency • Maintain Public Safety • Promote Economic Development • Develop and Implement Successful Partnerships • Engage In Proactive Communications 2 B.5 Packet Pg. 89 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Multi-Year Budgeting • Improve financial management; • Emphasis on service delivery, program evaluation & monitoring; • Improve long-range & strategic planning; and • Reallocation & redeployment of resources. 3 General Fund’s Long-Term Financial Performance Healthy Sustainable Vulnerable Unsustainable/Insolvent 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 Healthy: Revenues exceed expenditures, continue to show growth, year over year, and the Citymaintains a 2-month reserves-rainy day fundSustainable: Revenues exceeds expenditures (2-month reserves–rainy day fund)Vulnerable: Revenues exceed expenditures (less than the 2-month reserve–rainy day fund)Unsustainable/Insolvent: Revenues less than expenditures 20/21 21/22 Rev $4.7MExp $4.0M Rev $5.2MExp $4.8M Rev $4.8MExp $4.4M Rev $4.5MExp $4.5M Rev $5.0MExp $4.8M Rev $5.3MExp $5.3M Rev $5.6MExp $5.6M Rev $5.7MExp $5.7M B.5 Packet Pg. 90 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Tonight’s Presentation • Overview of Proposed Budget as presented by City Manager. •Highlights of Proposed Budget by Departments. •Proposed Budget represents City Manager’s plan to achieve Council’s goals and objectives as identified in the City’s 2030 Vision. 5 Staff’s Recommendation • Staff recommends Council identify modifications to the proposed budgets during department presentations by: •Motioning for item to be removed • Seeking a second • Entire Council vote • Staff will keep a running total of all modifications to the Proposed Budget. •Deletions to Proposed Budgets will add to fund balance and additions without deletions will lead to unbalanced budget.6 B.5 Packet Pg. 91 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Department Presentations 7 Long-Term Liabilities 8 B.5 Packet Pg. 92 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Liabilities Description Amount Other Post Employment Benefits (retiree medical benefits)$1,619,685 CalPERS (unfunded accrued liability)$4,845,871 California Joint Powers Insurance Authority - JPIA (cost adjustments for prior period insurance claims)$127,000 General Fund loan from former Redevelopment Agency (original loan: $4.6m)$1,093,477 General Fund loan for the purchase of the Stringfield Property $875,000 BALANCE $8,561,033 Unfunded Accrued Liability – Tier 1 •The City’s total accrued pension liability should be $14.2m; •The market value is only $9.4m; •The difference is the unfunded accrued liability of $4.8m. •The City is on a 30-year amortization schedule to pay the UAL of $4.8m. 10 B.5 Packet Pg. 93 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Redevelopment Loan •The City borrowed a total of $4.6m from the former RDA (between FY1991-92 and 1998-99; •The City has paid approximately $3.5m; •The remaining balance owed is $1.1m; •The City’s next payment is due in FY2028-29 of $220,000 per year for the next 5 five years until FY2032-33 to pay off the loan. 11 Budget Review Schedule 12 B.5 Packet Pg. 94 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) Budget Schedule Event Date Budget Introduction Tue., June 12th Continued Budget Deliberations (if necessary)Tue., June 19th Continued Budget Deliberations (if necessary)Thu., June 21st Budget Adoption Tue., June 26th Questions? B.5 Packet Pg. 95 Co m m u n i c a t i o n : A t t a c h m e n t t o M i n u t e s - 6 / 1 9 / 2 0 1 8 ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE: June 26, 2018 Council Item TITLE: City Department Monthly Activity Report - April 2018 PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report identifies the monthly tasks associated with the delivery of projects to support City Council’s Goals 1. Ensure Our Fiscal Viability - Explore Creative Means to Provide Services and 4) Develop and Implement Successful Partnerships - Work with Local, Regional and State Agencies to secure Funding for Programs and Projects. BACKGROUND: The City Council of Grand Terrace established a 2030 Vision for the City of Grand Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a roadmap to ensure the City stays on target and reaches its overall goal. The 2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and projects that are aligned with the 2030 Vision goals. The goals include: • Ensure Our Fiscal Viability • Maintain Public Safety • Promote Economic Development • Develop and Implement Successful Partnerships • Engage in Proactive Communications DISCUSSION: This is the ninth Monthly report received by the Council. It includes April data for each department in the City. The number of projects and activities reported do not reflect everything staff is doing but rather highlights things they work on in the past month, which may be of interest to City Council and the public. This report will be updated monthly and posted to the City website on the fourth week of each month. FISCAL IMPACT: The Monthly report has no fiscal impact. The monthly reports do not provide budgetary status. The Finance Department will continue to produce individual monthly financial reports, separate from the Department monthly reports. ATTACHMENTS: B.6 Packet Pg. 96 • All Departmental Monthly Reports April 2018 - 1 (PDF) APPROVALS: G. Harold Duffey Completed 06/21/2018 8:56 AM City Attorney Completed 06/21/2018 1:45 PM Finance Completed 06/21/2018 2:37 PM City Manager Completed 06/21/2018 2:38 PM City Council Pending 06/26/2018 6:00 PM B.6 Packet Pg. 97 MONTHLY REPORT April 2018 PRESENTED BY THE CITY MANAGER’S OFFICE B.6.a Packet Pg. 98 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) This page left intentionally blank. B.6.a Packet Pg. 99 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Organizational Chart .............................................................................. 1 City Clerk ............................................................................................... 2 Committee/Commissions .............................................................. 8 City Manager ....................................................................................... 10 Senior Center ............................................................................. 15 Senior Bus Program ................................................................... 16 Communications ......................................................................... 22 Planning and Development .................................................................. 26 Code Enforcement ...................................................................... 42 Weekend Code ........................................................................... 43 Parking/Graffiti .......................................................................44, 46 Animal Control ............................................................................ 47 Public Works ........................................................................................ 48 Maintenance ............................................................................... 50 SeeClick Fix ................................................................................ 51 Park Maintenance ....................................................................... 59 Sheriff’s Contract ................................................................................. 64 San Bernardino County Fire................................................................. 66 B.6.a Packet Pg. 100 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) CITY MANAGER Organization Chart City Manager City Clerk Planning & Development Public Works Finance Public Safety Agenda Processing Land Use Planning Engineering Accounting Fire District Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement Records Management Building & Safety Storm Drain Maintenance Payroll FPPC Filings Code Enforcement Facilities Maintenance Treasury Public Records Enforcement Program Parks Maintenance Senior Bus Program Page | 1 B.6.a Packet Pg. 101 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) City Clerk •Agenda Processing •Elections •Records Management •FPPC Filings •Public Records Page | 2 B.6.a Packet Pg. 102 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) City of Grand Terrace City Clerk’s Department . DATE: June 18, 2018 TO: G. Harold Duffey, City Manager City Manager’s Office FROM: Debra Thomas, City Clerk SUBJECT: APRIL 2018 CITY CLERK MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department. The City Clerk’s Office is staffed with two (2) positions that include the City Clerk and its Office Specialist. The primary responsibilities for this department are Council Support Services, Records Management, Administrative Processing, Board Administration and Election Services. Each of these functions require a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City documents it is imperative that this process be accurate to ensure the preservation of the City’s history. AGENDAS/POSTINGS The City Clerk is responsible for preparing agendas and postings for all City Council Regular and Special Meetings, as well as for the Oversight Board (OB), Housing Authority and Successor Agency to the Community Redevelopment Agency. The total number of agendas processed for the month of April is three (3), spending a total of twenty-two (22) hours preparing agenda packets together with delivery and producing 644 pages. AGENDA PROCESSING/POSTING MONTH Regular Meeting Special Meeting OB Meeting Totals July 2 0 0 2 August 2 0 0 2 September 2 1 0 3 October 2 0 0 2 November 1 1 1 3 Page | 3 B.6.a Packet Pg. 103 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) City Clerk Department April 2018 Monthly Report December 1 0 0 1 January 2 0 1 3 February 2 1 0 3 March 2 0 0 2 April 2 0 1 3 Total Processed 18 3 3 24 RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified and published, when appropriate. Additionally, the City Clerk is responsible for ensuring all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions and Ordinances processed for the month of April are three (3) Resolutions and one (1) Ordinance for a grand total of four (4) processed for signature and certification. RESOLUTIONS AND ORDINANCES PROCESSED RESOLUTIONS ORDINANCES MONTHLY TOTALS July 4 1 5 August 3 0 3 September 3 3 6 October 3 0 3 November 4 0 4 December 2 2 4 January 2 0 2 February 1 0 1 March 6 5 11 April 3 1 4 Total Processed 31 12 43 Page | 4 B.6.a Packet Pg. 104 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) City Clerk Department April 2018 Monthly Report RECOGNITION ACTIVITY Its purpose is to recognize individuals, groups and events of significance to the Grand Terrace community by the issuance of Certificates, Recognition, Acknowledgment and Commendation Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are obtained on the document, coordinate attendance at Council meetings for the individual, group or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if presentation will be held at another venue. For the month of April 2018, fourteen (14) recognitions were prepared on behalf of City Council. Month Certificate of Acknowledgment w/Pin Certificate of Recognition w/Pin Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total July 0 2 0 1 0 0 3 August 0 0 2 1 0 0 3 September 0 44 0 4 0 1 49 October 0 2 1 0 1 0 4 November 0 2 0 0 0 0 2 December 0 0 0 0 0 0 0 January 0 2 1 1 34 3 41 February 0 5 0 0 0 0 5 March 0 12 0 3 0 0 15 April 0 11 1 0 0 2 14 Total Processed 0 80 5 10 35 6 136 CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents include contracts and agreements and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan and file. For the month of April 2018, no agreements were approved. CONTRACTS & AGREEMENTS PROCESSED July 2 Page | 5 B.6.a Packet Pg. 105 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) City Clerk Department April 2018 Monthly Report August 2 September 5 October 6 November 8 December 1 January 7 February 1 March 5 April 0 Total 37 RECORDS REQUESTS The City Clerk’s office received sixteen (16) Requests for Copies of Public Records for the month of April 2018. Fifteen (15) requests were completed within the Government Code Section 6253(c)’s requirement of ten (10) calendar days, with one (1) need for extension. The total number of pages provided in response to those requests were 482 pages with five (5) letters to Requestor advising there were no records responsive to the request. RECORDS REQUEST SUMMARY Month Requests Received Carried Over from Previous Month Completed Within 10 Days Completed with 14-Day Extension # of Pages Provided Letter to Requestor – No Records July 7 4 5 3 10 3 August 16 0 9 7 199 5 September 5 2 4 1 95 0 October 9 1 7 0 22 1 November 7 3 7 0 13 1 December 6 0 5 1 7 1 January 16 0 15 1 49 3 February 9 1 9 0 166 4 March 12 1 9 3 293 2 April 16 2 15 1 482 5 Total Requests 91 14 85 17 1336 25 Page | 6 B.6.a Packet Pg. 106 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) City Clerk Department April 2018 Monthly Report CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating and responding to internal department requests, external agency cooperation and legislative bodies. For the month of April 2018, the City Clerk’s office responded to 231 telephone calls from residents, contractors, vendors, consultants and in-house customer service assistance to City staff. TELEPHONE CUSTOMER SERVICE July N/A August N/A September 133 October 289 November 268 December 201 January 299 February 277 March 259 April 231 Total Calls 1,957 HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee and City Manager and City Council, maintains the committee minutes of its proceedings and provides support for the Annual Art Show, Country Fair and City Birthday Party. #Hours/ Sept #Hours/ Oct #Hours/ Nov #Hours/ Dec #Hours/ Jan #Hours/ Feb #Hours/ Mar #Hours/ Apr Total Committee Meeting 1.0 2.0 2.0 1.75 1.5 1.0 1.75 1.5 12.5 Emails with Committee Members .5 0 0 0 0 0 0 0 .5 Written Correspondence with Committee Members .5 .5 .5 .5 .5 .5 .5 .5 4.0 Page | 7 B.6.a Packet Pg. 107 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) City Clerk Department April 2018 Monthly Report Telephone Calls with Committee Members 1.0 1.5 .75 2.0 0 .25 0 1.0 6.5 Telephone Calls with Vendors .25 .5 .25 0 0 0 .5 1.0 2.5 Emails with Vendors .25 0 0 0 0 .25 .25 1.0 1.75 City Birthday Party Prep & Attendance 0 0 3.0 5.0 0 0 0 0 8.0 Art Show Prep & Attendance 0 0 0 0 0 0 0 0 0 TOTAL # HOURS 3.5 4.5 6.5 9.25 2.0 2.0 3.0 5.0 35.75 COMMITTEES/COMMISSIONS The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up-to-date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist: COMMITTEES/COMMISSIONS # OF MEMBERS # OF ALTERNATES # OF VACANCIES Emergency Operations Committee 5 2 0 Historical & Cultural Activities Committee 7 0 0 Oversight Board 7 0 1 Planning Commission 5 0 0 Parks & Recreation Committee 5 0 0 CITY CLERK CURRENT PROJECTS: Electronic Document Management System In July 2017, the City Clerk’s office sent out an RFP for an Electronic Document Management System and in that same month received three (3) proposals. Page | 8 B.6.a Packet Pg. 108 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) City Clerk Department April 2018 Monthly Report Proposals were reviewed by Staff and on September 12, 2017, the proposals were presented to the City Council for approval and the contract was awarded to Complete Paperless Solutions (CPS) who installed Laserfiche Avante Electronic Content Management System. A conference call was coordinated with Onsite Computing and CPS on September 28, 2017 to discuss the implementation of the software and when the migration would begin. Begin date for implementation was scheduled in October 2017. After some analysis of the City’s server, and due to its age, it was determined that the server needed to be upgraded by no later than 2018-2019. On November 9, 2017, Onsite Computing upgraded the City’s server to a virtual server so that Laserfiche could stand alone. This ensured the program would not slow down any of the City’s other systems. Additionally, a separate license was purchased for Microsoft, due to the changeover to Microsoft Office 365, which will run the Laserfiche program. The program installation was completed November 27, 2017. In December, we provided CPS with the City’s Retention Schedule to create the City’s file repository. CPS’ conversion of the retention schedule to work with the Laserfiche program was completed at the end of February 2018 and the City Clerk’s office is reviewing that repository to identify those categories that need to be set up in its own unique way; i.e. year, alpha, street name, APN#. That review should be completed within the next week or two. The revised repository shall then be sent back to CPS to complete the repository installation for the City. Once the final repository is complete, CPS will work with the City Clerk’s office to determine which categories will be placed on the website for public access. CPS has installed security and content to the server. Training was held for support staff on March 1, 2018. CPS will implement the requested changes to the file structure and complete the process by June 1, 2018. Page | 9 B.6.a Packet Pg. 109 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) City Manager’s Office •City Manager’s Office •Human Resources •Senior Center Page | 10 B.6.a Packet Pg. 110 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) DATE: May 9, 2018 TO: G. Harold Duffey, City Manager City Manager’s Office FROM: Cynthia Fortune, Assistant City Manager SUBJECT: July – April Monthly Services Report This monthly report is presented to the City Manager to keep the City Manager and the Policy Makers informed of the activities within the City Manager’s Office and programs administered by the office to meet service demands. The tasks and projects identified within the monthly report represent programs administered by the City Manager’s Office. The projects identified in this report do not represent the City Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council in separate and distinct reports. The attached monthly report addresses the City Manager’s Office administration of the following activities: •Human Resources •Senior Center •Finance (currently ACM is Acting Finance Director) •IT and Communications OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. Page | 11 B.6.a Packet Pg. 111 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) HUMAN RESOURCES Mission: It is the mission of human resources to support the organization in meeting its mission and goals through one of its most valuable resources - its PEOPLE. Values: Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety. Increase Participation in City and community activities while seeking knowledge, enthusiasm and an improved quality of life for ourselves, co-workers and the community. Respect Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices. Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength. CORE SERVICES 1.Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effectiveinternal interview process, increasing company visibility in the employment marketplace, identifying the best and most cost-effective recruitment sources, and conducting thoroughreference checks.2.Properly balancing the needs of the employees and the needs of the organization.3.Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:maintaining compliance with employment laws and government regulations, providing management and employee training, and developing policies and procedures.4.Providing training and development in areas of: effective leadership and career developmentof employees, employment law and government regulation, and litigation avoidance.5.Retaining our valued employees by: assuring effective leadership qualities in our managers;providing competitive wages and benefits; furnishing technical, interpersonal and careerdevelopment training and coaching; conducting exit interviews and supplying relevant feedbackto management; and enhancing two-way communication between employees and management. Page | 12 B.6.a Packet Pg. 112 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) TABLE 1 Recruitment Activity Description Jul- 2017 Aug- 2017 Sept- 2017 Oct- 2017 Nov- 2017 Dec- 2017 Recruitments Initiated 3 1 0 3 1 0 Recruitments in Progress 4 4 4 1 1 0 Recruitments Pending 4 1 1 1 1 0 Applications Received/Processed 38 85 32 34 20 0 New Hires Processed 1 1 1 1 0 1 Description Jan- 2018 Feb- 2018 Mar- 2018 Apr- 2018 May- 2018 Jun- 2018 Recruitments Initiated 0 2 0 1 Recruitments in Progress 0 0 0 1 Recruitments Pending 0 0 0 0 Applications Received/Processed 0 70 0 6 New Hires Processed 0 0 0 0 TABLE 2 Personnel Change Activity Description Jul- 2017 Aug- 2017 Sept- 2017 Oct- 2017 Nov- 2017 Dec- 2017 New Hire Transactions 1 1 1 0 1 1 Other Change Transactions 37 7 0 0 0 0 Description Jan- 2018 Feb- 2018 Mar- 2018 Apr- 2018 May- 2018 Jun- 2018 New hire Transactions 0 0 0 1 Other Change Transactions 0 0 0 0 TABLE 3 Employee Job Performance Activity Description Jul- 2017 Aug- 2017 Sept- 2017 Oct- 2017 Nov- 2017 Dec- 2017 Evaluations Processed 4 1 1 0 0 0 Description Jan- 2018 Feb- 2018 Mar- 2018 Apr- 2018 May- 2018 Jun- 2018 Evaluations Processed 2 2 3 3 TABLE 4 Page | 13 B.6.a Packet Pg. 113 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Benefits Activity Description Jul- 2017 Aug- 2017 Sept- 2017 Oct- 2017 Nov- 2017 Dec- 2017 Employee Changes/Inquiries 40 6 10 20 1 1 ADP Change Transactions 35 10 22 20 2 2 Description Jan- 2018 Feb- 2018 Mar- 2018 Apr- 2018 May- 2018 Jun- 2018 Employee changes/Inquiries 0 0 1 0 ADP Change Transactions 0 0 0 0 *July data is high number due to the end of City provided child care services and transfer of ChildCare employees to Family Service Association (FSA). **September data is high due to the benefits open enrollment period (setup and processing). ***October changes are due to October being the benefit enrollment period. Page | 14 B.6.a Packet Pg. 114 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) SENIOR CENTER Mission: To provide recreational, educational and social activities for the seniors in the community and to enrich our seniors lives through friendship, activities, education and nourishment. Core Values: Seniors are recognized as a valuable asset. Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement. Seniors have access to a full spectrum of services, including social, emotional, educational and recreational opportunities appropriate to their unique needs and interests. Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served. TABLE 1 Senior Center Activities - (This table has been updated to better reflect seniors attendance in programs & activities beginning in Jan-2018.) Description Jul- 2017 Aug- 2017 Sept- 2017 Oct- 2017 Nov- 2017 Dec- 2017 Nutrition Program (# of meals served) - - 493 571 553 482 Exercise Classes 12 13 12 4 10 11 Karaoke Singing 2 2 3 2 2 4 Arts and Crafts Classes 3 5 4 10 7 7 Trips to Walmart/Stater Bros & Ross 2 3 2 9 6 6 Special Events/Trips* 7 4 2 7 7 6 Description Jan- 2018 Feb- 2018 Mar- 2018 Apr- 2018 May- 2018 Jun- 2018 Nutrition Program (# of meals served) 482 454 499 566 Exercise Classes 12 11 10 Karaoke Singing 2 2 2 Arts and Crafts Classes 7 7 7 Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One senior may have participated in 2 or more programs, not including meals.) 410 650 893 925 Page | 15 B.6.a Packet Pg. 115 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) TABLE 2 Senior Center Blue Mountain Silver Liner # of Passengers Description Jul- 2017 Aug- 2017 Sept- 2017 Oct- 2017 Nov- 2017 Dec- 2017 Within City Limits (Senior Center, Stater Brothers, Library) 49 38 30 17 24 20 Outside City Limits (Walmart, 99cent store, Ross) 41 6 16 36 16 23 Special Events/Trips 0 26 20 30 33 25 Description Jan- 2018 Feb- 2018 Mar- 2018 Apr- 2018 May- 2018 Jun- 2018 Within City Limits (Senior Center, Stater Brothers, Library) 17 32 30 0 Outside City Limits (Walmart, 99cent store, Ross) 25 31 42 0 Special Events/Trips 9 22 27 0 January February March April May June 482 454 499 566 410 650 890 925 MONTHLY SUMMARY (2018) # of Meals Served Activity Attendance Page | 16 B.6.a Packet Pg. 116 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) TABLE 3 # of Rides Description Jul- 2017 Aug- 2017 Sept- 2017 Oct- 2017 Nov- 2017 Dec- 2017 Within City Limits (Senior Center, Stater Brothers, Library) 95 72 53 33 45 37 Outside City Limits (Walmart, 99cent store, Ross) 62 11 31 69 30 45 Special Events/Trips 0 52 10 77 51 49 Description Jan- 2018 Feb- 2018 Mar- 2018 Apr- 2018 May- 2018 Jun- 2018 Within City Limits (Senior Center, Stater Brothers, Library) 37 53 60 0 Outside City Limits (Walmart, 99cent store,Ross)49 60 84 0 Special Events/Trips 18 44 54 0 Page | 17 B.6.a Packet Pg. 117 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) 34% 38% 28% February Rides Within City Limits Outside City Limits Special Trips 30% 43% 27% March Rides Within City Limits Outside City Limits Special Trips 36% 47% 17% January Rides Within City Limits Outside City Limits Special Trips Page | 18 B.6.a Packet Pg. 118 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Oct-17 7% 55% FINANCE Mission: To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting. Values: Transparency (Accessibility of Information): The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant and timely financial information to the public. Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased. Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable support services to other departments and the community. Teamwork (Mutual Respect and Cooperation): The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030 Mission, Vision and Goals. CORE SERVICES The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop, manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects. 1.Disbursements – to facilitate timely and accurate payments of the City’s financial obligationswhich includes vendor payments, employee and resident reimbursements, and payroll.2.Financial Reporting – to provide accurate and meaningful reporting on the City’s financial condition through the City’s monthly and annual financial reports.3.Purchasing – to authorize the purchase of quality products in a cost-effective manner.4.Revenue and Treasury Management – to bill and collect revenue while providing cost- effectivefinancing, investments and cash collection of the City’s resources to enhance the City’sfinancial condition. Page | 19 B.6.a Packet Pg. 119 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) TABLE 1 Financial Activity Description Jul- 2017 Aug- 2017 Sept- 2017 Oct- 2017 Nov- 2017 Dec- 2017 Invoices Processed 161 110 111 93 231 115 Checks Issued 109 93 83 69 152 81 Purchase Orders Established 16 37 13 10 19 16 Revenue Receipts Recorded 39 90 19 86 26 61 Description Jan- 2019 Feb- 2018 Mar- 2018 Apr- 2018 May- 2018 Jun- 2018 Invoices Processed 158 90 191 119 Checks Issued 117 61 121 54 Purchase Orders Established 16 8 15 15 Revenue Receipts Recorded 112 78 89 57 161 109 16 39 110 93 37 90 111 82 13 19 93 69 10 86 231 152 19 26 115 81 16 61 0 50 100 150 200 250 Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded Financial Activity Jul-17 Aug-18 Sep-17 Oct-17 Nov-17 Dec-17 Page | 20 B.6.a Packet Pg. 120 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL: Monthly: 1.Check Register; and2.General Fund Monthly Financial Report (revenues less expenditures). Quarterly: 1.Business License Report; and2.Treasurer’s Report (current cash flow and fund balance); and 3.1st Quarter, Mid-Year and Year-end Financial Reports (General Fund). Annual: 1.Audited Annual Financial Reports for the following:a.City – all Funds;b.Measure I – Fund 20;c.Air Quality Management District (AQMD) – Fund 15; andd.Housing Authority- Fund 52. 158 117 16 112 90 61 8 78 191 121 15 89 119 54 15 57 0 50 100 150 200 250 Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded Financial Activity Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Page | 21 B.6.a Packet Pg. 121 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) COMMUNICATIONS Mission: To develop, implement and provide comprehensive internal and external communications for the City and its community. Core Services: Plan, organize and disseminate timely and accurate information and promote awareness of City operations, services, programs, projects, events, and issues to the community. Promote and provide positive and proactive media relations for the City. Disseminate news materials in a timely manner. Initiate and write press releases, public service announcements, articles and websites for media distribution. Maintain and improve the City’s website for distributing mass media information under various situations. Table 1 Channel 3: Jul Aug Sep Oct Nov Dec City Council Meeting Replays - 2 34 36 34 35 Activities/Items Added to Slideshow 3 5 3 2 2 - Channel 3: Jan Feb Mar Apr May Jun City Council Meeting Replays 31 14 45 60 Activities/Items Added to Slideshow 3 2 6 2 *Note: Equipment Non-functional in July & August Facebook Jul Aug Sep Oct Nov Dec Posts 20 16 21 27 29 13 Total Reach No Data 12,889 18,793 34,472 12,693 7,111 Total Engagement No Data 969 1,313 2,926 1,748 1,204 Page Followers 1,240 1,264 1,283 1,300 1,350 1,368 New Page Followers 29 24 19 17 50 18 Facebook Jan Feb Mar Apr May Jun Posts 17 19 46 33 Total Reach 7,948 11,711 23,150 21,042 Total Engagement 1,188 1,433 4,587 7,825 Page Followers 1,396 1,417 1,464 1,502 New Page Followers 28 21 47 38 2017 City Communications Data: Page | 22 B.6.a Packet Pg. 122 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Eblast Jul Aug Sep Oct Nov Dec Number of E-newsletters Distributed 13 4 3 5 4 6 Number of Subscribers 505 504 508 507 520 524 Change in Subscribers -6 -1 4 -1 13 4 Number of E-newsletters Opened 1,424 531 322 658 477 726 Eblast Jan Feb Mar Apr May Jun Number of E-newsletters Distributed 8 7 4 2 Number of E-newsletters Opened 1,055 897 476 426 Number of Subscribers 524 532 546 561 Change in Subscribers - 12 14 15 Page | 23 B.6.a Packet Pg. 123 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Twitter Jul Aug Sep Oct Nov Dec Tweets 17 9 11 16 8 10 Impressions 5,310 3,227 3,016 3,614 3,691 3,808 Followers 126 132 137 143 145 146 New Followers 6 5 4 6 2 1 Twitter Jan Feb Mar Apr May Jun Tweets 13 16 31 24 Impressions 9,784 7,917 8,789 5,233 Followers 153 158 170 176 New Followers 7 5 12 6 YouTube Jul Aug Sep Oct Nov Dec Video Uploads 5 2 3 4 2 2 Video Views 113 45 97 63 67 66 Subscribers 53 53 53 54 54 54 Change in Subscribers - - - 1 - - YouTube Jan Feb Mar Apr May Jun Video Uploads 3 2 2 2 Video Views 139 60 203 64 Subscribers 54 54 117 119 Change in Subscribers - - 63 2 524 532 546 561 500 510 520 530 540 550 560 570 Jan Feb Mar Apr Number of Eblast Subscribers Page | 24 B.6.a Packet Pg. 124 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Blue Mountain Outlook Jul Aug Sep Oct Nov Dec Full Page Ad, Inside Back Cover 1 1 1 - - - 1/4-Page Ad - - - 1 1 - 4-Page Insert - - - - - - Blue Mountain Outlook Jan Feb Mar Apr May Jun Full Page Ad, Inside Back Cover - 1 - - 1/4-Page Ad - - - - 4-Page Insert - - - 1 City News Jul Aug Sep Oct Nov Dec Featured (Front Page Article and Image) - - - 1 - - Articles - - 2 - - - 1/2-Page Ad - - - - - - 1/4-Page Ad - 1 - 2 - - City News Jan Feb Mar Apr May Jun Featured (Front Page Article and Image) - 1 1 - Articles - 1 - - 1/2-Page Ad - - - 1 1/4-Page Ad - 1 1 - AM 1640 Jul Aug Sep Oct Nov Dec Advertisement of City Events - - - - 1 - AM 1640 Jan Feb Mar Apr May Jun Advertisement of City Events - 1 - - Burrtec Newsletter Jul Aug Sep Oct Nov Dec Bi-Monthly Newsletter - 1 - - - - Burrtec Newsletter Jan Feb Mar Apr May Jun Bi-Monthly Newsletter - 1 - - 5 Most Popular City Facebook Pages By % of Pop. 1) Twentynine Palms 18.36% 2) Apple Valley 17.62% 3) Grand Terrace 12.09% 4) Yucca Valley 11.50% 5) Ontario 9.16% *Reach refers to the number of unique people to have seen a post's content.** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares. *** Impressions refers to the number of times a tweet has been seen. Page | 25 B.6.a Packet Pg. 125 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning & Development •Land Use Planning •Planning Commission •Building & Safety •Code Enforcement •Enforcement Program Page | 26 B.6.a Packet Pg. 126 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) City of Grand Terrace Planning and Development Services Department . DATE: June 19, 2018 TO: G. Harold Duffey, City Manager City Manager’s Office FROM: Sandra Molina, Planning and Development Services Director Planning and Development Services Department SUBJECT: APRIL 2018 PLANNING AND DEVELOPMENT SERVICES MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, and Code Enforcement. OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. PLANNING DIVISION Planning and Building and Safety Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections The Planning Division is budgeted for one full time Director and one full time Assistant Planner. Both positions are filled and together constitute a minimum of 320 monthly service hours. Page | 27 B.6.a Packet Pg. 127 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 2 of 21 Activity Summary for Planning Planning Counter Requests for Information: 57 Planning Phone Calls Received: 52 Planning E-mails Received/Answered: 167 Application Summary The Planning Division received 19 new applications in April, 9 were carried over from the previous month, and action was taken on 17 of them. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled administratively by staff with noticing, and those projects that are either new development or exceed the Director’s administrative authority are handled as Major Permits and are reviewed by the Planning Commission. Home occupation permits are for home based business, such as consulting, housekeeping, and small craft businesses. Application Summary for April 2018 Applications Number Received Carried Over Completed Under Review Major 0 5 0 5 Administrative 1 3 1 3 Land Use 9 1 9 1 Home Occupation 0 0 0 0 Sign 3 0 3 0 Special Event 3 0 1 2 DAB 3 0 3 0 Total 19 9 17 11 Page | 28 B.6.a Packet Pg. 128 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 3 of 21 Permits Issued Type of permits Applications Received Year to Date Jul. Aug . Sept . Oct. Nov. Dec. Jan Feb Mar Apr Total Major 0 2 1 0 1 1 0 0 2 0 7 Administrative 1 2 1 0 1 0 1 2 2 1 11 Land Use 10 6 17 5 4 4 5 8 5 9 73 Home Occupation 2 8 4 3 3 0 1 1 1 0 23 Signs 2 9 5 3 3 0 2 4 2 3 33 Special Events 0 2 2 0 0 0 1 0 0 3 8 DAB 0 4 1 0 0 1 0 0 3 3 12 Zoning Verification 0 0 0 1 0 0 0 0 0 0 1 Page | 29 B.6.a Packet Pg. 129 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 4 of 21 Applications Received Applications Received, Approved and/or Under Review Major Applications - Site and Architectural Review Date Submitted Case No. Applicant Description Location Status 3/27/2018 SA 18-04 E 17-10 Lewis Development Residential Project (707 Homes) 1167-151-22, 68, 71, 73, 74, 75 Incomplete on 3/27/2018 3/6/2018 SA 14-06-A2 E 18-03 Joab Jerome Single Family Residence and Second Dwelling Unit 11832 Burns Avenue Incomplete on 3/30/2018 11/15/2017 SA 17-10 E 17-09 Todd Kesseler Single Family Residence 23400 Westwood St. Incomplete on 12/8/2017. 2nd re-submittal 4/17/2018 Major Applications – Specific Plan Date Submitted Case No. Applicant Description Location Status 12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy Revised draft March 2018. EIR work being performed Page | 30 B.6.a Packet Pg. 130 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 5 of 21 Major Applications – Conditional Use Permit Date Submitted Case No. Applicant Description Location Status 9/17/2017 CUP 17-08 E 17-07 National Logistics Team Recycling Pallets 21496 Main Street Incomplete on 10/18/2017 & 2/27/2018. Administrative Applications Date Submitted Case No. Applicant Description Location Status 4/10/2018 MD 18-01 Aegis Builders TTM 18604, Lots 2, 3, 5, 6 Van Buren In Process 4/14/2017 ASA 17-05 ACUP 17-04 E 17-01 Verizon Wireless Backup Diesel Generator 22745 De Berry Street Pending revised lease agreement 4/17/2018 3/12/2018 ASA 18-03 ACUP 18-02 E 18-04 Andrew Buchen Existing Wireless Antenna Upgrades 22080 Commerce Way Incomplete on 4/11/2018 3/1/2018 ASA 13-02-A1 E 18-02 Indian Health Clinic Healing Garden and Parking 11980 Mount Vernon Approved 4/2/2018 Land Use Review Date Submitted Case No. Applicant Description Location Status 4/26/2018 LU 18-27 Tropical Breeze Pool 22722 Miriam Way Approved 4/26/2018 LU 18-26 Qwik Stop Smog Change of Ownership 22087 Barton Road Approved 4/20/2018 LU 18-25 Daniel Cruz Grand Opening 22488 Barton Road, Unit 106 Approved 4/23/2018 LU 18-24 Drew Nagda Fire Damaged Garage 12481 Reed Avenue Approved 4/19/2018 LU 18-23 Ykary Pardo Pool 22442 Pico Street Approved 4/13/2018 LU 18-22 Marvin Barriga 153 sq. ft Addition 22959 Grand Terrace Approved 4/13/2018 LU 18-21 Sharon Wilson 12 x 40 Aluminum Patio 22432 Ladera Street Approved 4/4/2018 LU 18-20 Martha Cruz Odalberto’s Mexican Food 22488 Barton Road, Unit 106 Approved 4/3/2018 LU 18-19 Alida Venegaz Temp Fundraiser Event 22270 Barton Road Approved 3/15/2018 LU 18-15 Maria Ortiz Fireworks Sale 22201 Barton Road Deemed Complete Land Use applications are the most predominant application that the Planning Division processes. The table below shows the types of activities that were approved with a Land Use application in April 2018. Page | 31 B.6.a Packet Pg. 131 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 6 of 21 Signs Date Submitted Case No. Applicant Description Location Status 4/4/2018 TEMP SGN 18-06 Daniel Cruz Odalberto’s Banner 22488 Barton Road, Unit 106 Approved 4/3/2018 TEMP SGN 18-05 Alida Venegaz Banner 22270 Barton Road Approved 4/24/2018 SGN 18-05 The Heights Apartments Change of Copy (E) Monument Signs 22491 De Berry Approved Special Events Date Submitted Case No. Applicant Description Location Status 4/20/2018 SE 18-04 Sally McGuire Community Day Rollins Park Deemed Incomplete 4/20/2018 SE 18-03 Don Larkin Memorial Day Ceremony Pico Park In Process 4/10/2018 SE 18-02 Michael Auld Fiesta Fundraiser 22491 De Berry Approved Page | 32 B.6.a Packet Pg. 132 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 7 of 21 Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services Director, Consultant Building Official, Public Works Director, Fire Marshal’s Office, the RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual plans for various projects and new development applications, and is conducted free of charge. DAB Submitted Case No. Applicant Description Location Status 4/6/2018 DAB 18-07 Danny Reynoso New Single-Family Residence APN: 0276- 421-27 Met on 4/16/2018 4/2/2018 DAB 18-06 Aegis Builders 45 Homes 12667 Michigan St. Met on 4/16/2018 4/2/2018 DAB 18-05 Aegis Builders 12 Homes 11695 Canal St Met on 4/16/2018 Planning Commission The Planning Commission reviews new construction, subdivisions, variances and conditional use permits. They also make recommendations on zone changes, zoning code amendments, and general plan changes. No meetings were conducted on April 2018. Projects in Plan Check or Under Construction Projects in Plan Check or Under Construction Date Submitted Case No. Applicant Description Location Status 8/17/2016 SA 14-07-A1 E 14-04-A1 Joab Jerome New Residence APN: 0275-282-20 11838 Burns Avenue 1st Grading Plan check completed 3/14/2018 5/5/2016 SA 16-02 TPM 16-02 E 16-06 Habitat for Humanity Subdivision, two parcels and two one-story homes 12569 Michigan Street Final plans approved on 6/8/17 4/14/2016 SA 16-01 V 16-01 TTM 16-01 E 16-05 Aegis Builders Darryl Moore Planned residential development – 17 lots and 17 to-story housing units 22404 Van Burren Under Construction 7/13/2015 SA 05-19-A1 Capital Pacific Revisions to SA 05- 19 11830 Mount Vernon Ave. 26 of 35 homes completed Page | 33 B.6.a Packet Pg. 133 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 8 of 21 Grants Planning and Development Services Department is currently implementing an Active Transportation Program Cycle 2 grant for the preparation of the City’s first ever Active Transportation Plan. The City was not awarded Urban Greening Grant Funding in Round 1. Evan Brooks Associates was contracted to submit for Urban Greening Grant Round 2 Funding. On March 27, 2018, the City Council authorized the submittal and acceptance, if awarded, of the grant. The U Urban Greening Grant Round 2 grant application was submitted in April. A Habitat Conservation Fund grant application was submitted on October 1, 2017, for the construction of the Blue Mountain Trail Head and Trail connecting to Blue Mountain Road. A site visit was conducted in November 2017. A CAL FIRE Urban & Community Forestry Program Grant concept proposal was submitted on February 26, 2018, to improve the median on La Cadeña Avenue utilizing trees and shrubs that reduce GHG emissions and incorporating bioswales. The grant amount is $658,000. This Grant was not accepted. Grant Status Grant Amount Active Transportation Plan Consultant preparing document Draft anticipated in July 2018 $295,000 Urban Greening Grant – Rd. 1 Connection to Santa Ana River Trail Site visit by California Natural Resources Agency. Not Awarded. $2.4 Million Urban Greening Grant – Rd. 2 Connection to Santa Ana River Trail Submitted April 2018 to Natural Resources Agency. $2.4 Million Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November 2017. $520,000 CAL FIRE Urban & Community Forestry Program Grant Concept proposal submitted on February 26, 2018. This application was NOT accepted. $658,000 Housing Successor Agency The Housing Successor Agency has a current balance of approximately $60,000.00. Each year $50,000 is received from the Successor Agency. Page | 34 B.6.a Packet Pg. 134 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 9 of 21 The Housing Successor Agency holds the following interests: Property Description 22293 Barton Road Vacant 1.42-acre commercial property. 22317 Barton Road Vacant 1.43-acre commercial property. 11695 Canal Street Vacant 0.80-acre property, designated R3-20. 12569 Michigan Street Vacant 0.50-acre property owned by Habitat for Humanity San Bernardino Area. The Housing Successor Agency holds covenants on the property for two low income residents. Habitat required to perform by June 30, 2018. Volunteer Emergency Operations Committee The Volunteer EOC meets the first Tuesday of every month. Staff is working with EOC to reinstate the City of Grand Terrace CERT Program. No meeting was conducted in April 2018. Page | 35 B.6.a Packet Pg. 135 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 10 of 21 BUILDING AND SAFETY DIVISION Building and Safety and Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections The Building and Safety Division is budgeted for one full time Permit Technician and one part-time Building Official. The Building Official position is currently being filled through a contract with Interwest Consulting Group. These two positions constitute up to 192 monthly service hours. Additionally, the Department budgets for plan checking and inspection services. The cost of these services is offset through the collection of fees and deposits. Activity Summary for Building and Safety Building Permit Activity includes 47 permits issued in April. Year to date a total of 346 permits have been issued with a total revenue of $128,303.73. Building Permit Activity January February March April May June Applications received 36 40 36 62 Permits issued 22 35 20 47 Permits finalized 37 13 20 26 Business occupancies issued 1 1 2 1 Expired permits 10 8 4 2 Total monthly revenue $10,933.26 $11,088.20 $3,318.55 $13,286.57 Page | 36 B.6.a Packet Pg. 136 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 11 of 21 Building Permit Activity July August September October November December Applications received 38 42 48 44 33 36 Permits issued 36 40 38 50 32 26 Permits finalized 22 15 24 27 28 23 Business occupancies issued 4 1 2 1 5 2 Expired permits 5 5 2 5 10 4 Total monthly revenue $11,193.48 $7,307.09 $8,139.43 $32,938.15* $6,908.77 $23,190.23 * Amount reduced from $177,419.93 to $32,938.15 since only building permit fees are reflected, not impact fees as previously shown. Permits Issued Type of permits Number Issued July Aug Sept Oct Nov Dec Jan Feb Mar Apr Residential Alteration/Repair 23 28 25 27 19 18 11 19 15 39 Commercial Alteration/Repair 3 5 6 6 2 1 2 3 0 2 Patio & Covers 2 1 4 4 1 1 0 1 1 1 Fence/Walls/Pool 3 5 0 4 1 1 2 1 1 2 New SFR 0 0 0 9 0 0 0 0 0 0 Total 31 39 31 50 23 21 15 24 17 44 Page | 37 B.6.a Packet Pg. 137 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 12 of 21 0 50 100 150 200 250 300 Residential /Alt. Repair Commercial/Alt. Repair Patio & Covers Fence/Walls/Pools New SFR Total TYPES OF PERMITS July Aug Sept Oct Nov Dec Jan Feb Mar Major Building Activity For April 2018, a total number of twelve plans were submitted for review. Of the twelve, there were three solar plans, one sign plan, one patio cover, one residential fire damage repair, two residential room additions, two pools, one precise grading, and one commercial tenant improvement plan. A total of five major projects were submitted for plan check in April 2018. Major projects constitute residential room additions, new single-family residences, new commercial buildings, tenant improvements, on-site grading, and remodels. In addition, foundation only permits for Aegis Builders Tract 18604 were issued for all 17 lots. Permit # Description/Location Status B00-002-177 12569 Michigan St. New SFR Habitat Project Plans approved 09/26/2016. Extensions to 01/18/18. B00-002-178 12579 Michigan St. New SFR Habitat Project Plans approved 09/26/2016. Extensions to 01/18/18. GR0-000-041 12569/12579 Michigan St. Precise Grading for New SFR Habitat Project for lots 1 & 2 Under Construction Grading permit issued 10/27/2017 B00-001-923 11830 Mt. Vernon Ave. New 35 SFR Greenbrier Project – Last 6 lots remaining Under Construction (Final Phase) 29 Total Lots Finaled Page | 38 B.6.a Packet Pg. 138 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 13 of 21 Permit # Description/Location Status B00-002-375 & B00-002-377 thru B00-002-392 12382 – 12485 Tesoro Ct. New 17 SFR Aegis Project B&S has approved plans. B00-002-826 thru B00-002-835 & B00-002-837 thru B00-002-843 Foundation only permits for Tract 18604 (12382 – 12482 Tesoro Ct.) Aegis Project (17 lots total) Under Construction – Slab inspections completed GR0-000-039 Tract 18604 (12382 – 12482 Tesoro Ct.) Precise grading and retaining wall for 17 new SFR Aegis Project Under Construction Footings for retaining wall approved 02/23/18 PW0-000-566 Parcel Map 16945 – Street Improvement for lateral connections (Boyes and Son Construction) In Plan Check Corrections picked up by applicant on 4/16/18 GR0-000-045 Rough grading for (3) lots (Boyes and Son Construction) In Plan Check Corrections picked up by applicant on 4/16/18 B00-002-757 12040 La Crosse Ave. – New 70’ Cell Tower for SBCTA Plans approved 04/05/18. Fire Department clearance needed. B00-002-773 22491 De Berry St. – Tenant Improvement to Club House (The Heights) Plans Approved 4/09/18. PW0-000-565 Barton (Bridge) Interchange Under Construction B00-002-785 23315 Palm Ave. – New SFR Yacoub Farsakh House Plans approved 04/18/18. Grading Plan in plan check GR0-000-048 23315 Palm Ave. – Precise Grading for New SFR Yacoub Farsakh In Plan Check 2nd resubmittal received 04/30/18. TM0-000-002 Tract 18071 – Plan review for Karger Homes Tract Map Tract Map Approved as to form 04/18/2018. PW0-000-568 11838 Burns Ave. – Street Improvement Plan for Joab Jerome In Plan Check Corrections picked up by Applicant 03/19/18 GR0-000-047 11838 & 11832 Burns Ave. – On-site grading for Joab Jerome In Plan Check Corrections issued, picked up by Applicant 03/19/18 B00-002-700 21971 De Berry St. – Construct (N) 8’ x 263’ block wall and motorized gate for storage facility (A – Storage Place) Under Construction Last inspection: 01/25/18 – Passed inspection B00-002-721 12700 Taylor St. – Southern California Edison Highgrove Substation. Construct (N) wall and fence. On-site grading. Plan review approved 03/29/18. Ready to issue. Page | 39 B.6.a Packet Pg. 139 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 14 of 21 Inspections Type of Inspection # of Inspections Conducted July Aug Sept Oct Nov Dec Jan Feb Mar Apr Building 47 53 50 60 57 45 58 67 26 54 Electrical 24 29 22 20 25 14 19 12 12 39 Mechanical 2 1 11 6 14 1 6 2 9 1 Plumbing 26 24 12 17 21 2 8 3 8 29 Demolition 2 0 0 0 0 0 0 0 0 1 Total 101 106 95 103 117 62 91 84 55 124 Twenty-eight final building inspections performed for the month of April 2018. Five of these were for residences at the Greenbrier Project. 0 100 200 300 400 500 600 700 800 900 1000 BUILDING MECHANICAL DEMOLITION NUMBER OF INSPECTIONS CONDUCTED July Aug Sept Oct Nov Dec Jan Feb Mar Apr Certificate of Occupancy Certificate of Occupancies were issued for the following businesses: • Odalberto’s Mexican Food located at 22488 Barton Road Suite 105-106 • Riverside-Winnelson located at 22075 Commerce Way Page | 40 B.6.a Packet Pg. 140 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 15 of 21 Public Works Encroachment Permits 0 10 20 30 40 50 60 70 80 90 100 So. Cal Gas Co. So. Cal Edison Time Warner AT&T Verizon Other Total Encroachment Permits Issued July Aug Sept Oct Nov Dec Jan Feb Mar Apr Applicant Number of Public Works Permits Issued July Aug Sept Oct Nov Dec Jan Feb Mar Apr So. Cal Gas Co. 0 0 6 0 0 0 0 1 5 5 So. Cal. Edison 0 1 0 4 8 2 5 4 3 0 Time Warner 0 0 1 0 0 0 0 0 0 0 AT&T 0 4 2 0 0 0 0 2 0 0 Verizon 0 0 0 0 0 0 0 0 0 0 Other** 2 4 4 7 1 2 2 4 5 7 Total 2 9 13 11 9 4 7 11 13 12 ** “Other” represents applicants not listed on table above or property owners who obtained an encroachment permit. Page | 41 B.6.a Packet Pg. 141 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 16 of 21 CODE ENFORCEMENT DIVISION Code Enforcement Core Services ➢ Zoning & Municipal Code Enforcement ➢ Animal Control Services ➢ Street Sweeping Traffic Enforcement Code Enforcement Activities The Code Enforcement Division is budgeted for one full time Code Officer, a part time Code Specialist and a one full-time Office Specialist. These three positions constitute 392 monthly service hours. The City is divided into seven zones, including commercial centers, and Officers inspect the zones on a continual rotating basis over a two-week period. A set route is driven each morning and at the end of the day on Friday, Saturday and Sunday in addition to the Zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive and Van Buren. Activity Summary for Code Enforcement Code Enforcement opened 80 cases in April 2018. 44 of the 80 cases created in April are now resolved and closed and 19 cases carried over from previous months were closed in the discussed month. 64 cases remain open at the close of April. The following chart and table shows the cases by violation type that were handled. Case by Type July Aug Sep Oct Nov Dec Jan Feb Mar Apr Graffiti 2 2 0 5 0 0 1 2 2 1 Weeds/Junk/debris 15 15 11 11 4 5 15 8 6 7 Yard sale/Real Estate/other signs 0 0 3 3 6 12 1 0 0 0 Inoperable Vehicles 7 7 14 11 4 7 7 7 2 5 Vehicles parking on unpaved surface 10 10 14 11 2 6 3 12 2 8 RVs improperly stored, commercial vehicles in residential, and trailers 14 14 6 6 4 4 1 1 0 4 Unlicensed businesses/HOPs/violations 3 3 6 6 6 4 0 4 9 10 Land Use/Zoning/Building 1 1 3 5 5 4 12 5 7 5 Illegal Dumping 2 2 0 4 1 8 1 0 1 3 Business Window Signs 35 35 4 2 2 1 0 0 0 0 Other Public Nuisance (items in ROW, trash cans in ROW, excess RVs) 3 3 37 19 24 42 11 30 4 20 Page | 42 B.6.a Packet Pg. 142 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 17 of 21 Weekend Code Enforcement Activities The Weekend Code Enforcement Specialist patrols on Thursdays, Saturdays and Sundays. The Weekend Code Enforcement Specialist conducts zone inspections and scheduled re-inspections on the fourth and fifth Thursdays (when occurring) each month. In April 2018, 22 cases were addressed, not including yard sale and real estate signs. The chart and table below demonstrate weekend code enforcement activities by type for this fiscal year. Page | 43 B.6.a Packet Pg. 143 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 18 of 21 Case Types July Aug Sep Oct Nov Dec Jan Feb Mar Apr Graffiti 0 0 1 1 0 0 0 0 0 1 Yard sale/Real Estate/other signs 49 93 83 90 103 58 151 189 100 45 Yard sale w/out permit 0 1 0 0 1 5 14 0 0 3 Inoperable Vehicles 0 12 15 15 9 1 0 0 1 2 Vehicles parking on unpaved surface 2 4 12 16 8 0 0 0 0 1 RVs Improper Storage 0 1 0 0 4 0 0 0 1 0 Illegal Dumping 0 0 0 0 0 0 0 0 0 0 Follow-up inspections 0 17 13 13 7 9 35 23 17 6 Other/ Public Nuisance (fence, overgrown veg. items in ROW, excess RVs) 11 11 30 30 8 1 10 2 2 9 Parking Citations: In April 281 parking citations were issued; 211 of the citations issued were related to street sweeping enforcement. The citations are expected to generate approximately $7,000.00 in general fund revenue. Street Sweeping in residential areas occurs on the first, second, and third Thursdays of each month. 0 200 400 600 800 1000 1200 Graffiti Yard sale/Real Estate/other signs Yard sale w/out permit Inoperable Vehicles Vehicles parking on unpaved surface RVs Improper Storage Illegal Dumping Follow-up inspections Other/ Public Nuisance (fence, overgrown veg.… Weekend Code Enforcement July Aug Sep Oct Nov Dec Jan Feb Mar Apr Page | 44 B.6.a Packet Pg. 144 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 19 of 21 CDBG Project Area: CDBG funds were granted for enhanced code enforcement activities in the CDBG project area. The CDBG funding totaled approximately $11,000 and the funds were expended in the first six months of the fiscal year. For the remainder of the fiscal year, daily inspections are no longer required; however, maintenance inspections are required to ensure code compliance. In April 2018, approximately 20 hours of inspection time was conducted resulting in 52 inspections. These inspections included construction sites, illegal dumping are, Grand Page | 45 B.6.a Packet Pg. 145 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 20 of 21 Terrace Fitness Park, SANBAG prop demo site, checking for homeless, and the monthly street sweeping. Graffiti/Vandalism There was one instance of graffiti reported in April 2018 on private or public property. Rental Inspection Program There are approximately 360 properties in the Program, consisting of both single-family units and multiple family units (i.e. apartments, duplexes, triplexes, etc.). Properties are inspected annually. In addition, property owners are required to renew and pay fees on an annual basis. The rental program invoices for 2018 were generated and mailed out on January 12th. Of the 360 properties in the program, 275 rental property owners have paid their 2018 fees as of the end of April. How many have been inspected. See Click Fix There were no complaints received via SeeClickFix in April 2018. Animal Control Animal control services are contracted with the City of San Bernardino. There were 15 hours spent on Grand Terrace calls in April. Animal Control Services July Aug Sep Oct Nov Dec Jan Feb Mar Apr Animal Intakes Strays 10 7 11 4 1 25 9 8 3 6 Owner Relinquished 2 6 0 5 3 2 1 7 2 3 Total 12 13 11 9 4 27 10 15 5 9 Animal Disposition Adopted 6 14 4 3 5 8 15 7 9 5 Returned to Owner 0 1 2 1 1 2 0 2 1 1 Euthanized 9 2 3 4 2 4 5 1 1 2 Other 2 1 0 1 0 2 2 0 0 1 Total 17 18 9 9 8 16 22 10 10 9 Page | 46 B.6.a Packet Pg. 146 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Planning and Development Services Planning, Building and Safety, and Code Enforcement Page 21 of 21 Animal Service Calls July Aug Sep Oct Nov Dec Jan Feb Mar Apr Investigations (barking, bites, roaming) 12 15 3 5 7 3 6 4 7 7 Strays 7 10 7 15 6 7 1 8 3 5 Animal Welfare Check 2 2 0 2 1 2 1 2 1 5 Dead Animals 6 5 8 4 2 3 8 3 3 7 Page | 47 B.6.a Packet Pg. 147 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Public Works •Engineering •NPDES •Storm Drain Maintenance •Facilities Maintenance •Parks Maintenance •Senior Bus Program Page | 48 B.6.a Packet Pg. 148 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) City of Grand Terrace Public Works Department DATE: June 20, 2018 TO: G. Harold Duffey, City Manager City Manager’s Office FROM: Alan French, Public Works Department Director SUBJECT: April 2018-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT This monthly report is presented to the City Manager to keep him informed of the activities within the Public Works Maintenance Department. Engineering Division The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes for the administration, planning, programming, design, construction management, and construction of capital projects throughout the City. Grant funding (when available) are sought after to supplement project funding. The following table summarizes the current projects, status and associated funding source(s). TOTALS: $8,110,000 Project Name Funds Status Fund Source(s) Barton Bridge Replacement Project $ 3,500,000 In Preliminary Design Fed, State, City Commerce Way Extension $ 3,500,000 In Final Design 95% in July State, City CIP Year 2 Street Slurry/Resurfacing $760,000 Bid Award on June 26 State, Recycle Grant, City Dog Park $350,000 Constructed, contractor maintenance to November Park Fees, State, City Page | 49 B.6.a Packet Pg. 149 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) 6am – 6:45am: Check vehicles, fluids, tires, etc. City Hall: Change/Empty Trash Cans, restock bathrooms / Change Light Bulbs 6:50am – 6:55am: Maintenance Office, discuss daily tasks with Ruben 7:00am: Open Parks per City ordinance 1st Thursday – blow Honey Hill for sweeper 4th Thursday – blow parking lots at City Hall and parks for sweeper 7:10am - 8:30am: Clean Parks (pick up trash, empty trash cans, inspect playground, rake wood chips, blow sidewalk, track and tennis courts; clean/wash restrooms, restock toilet paper, paper towels and soap; unclog toilets, remove graffiti – during soccer and baseball seasons the parks take longer to clean) *Sometimes, due to winds and rain – debris or trees fall in the parkway *Also need to break down community room before City Hall opens / before Tiny Tots Program Monday/Thursday – Empty trash cans at kiosk/bike stations 10:00am – 12:00pm: Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler and valve repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office repairs at City Hall, graffiti abatement, etc.) 12:00pm – 12:30pm: Lunch 12:30pm – 2:30pm Work Schedule (Address See Click Fix work orders, irrigation issues such as sprinkler and valve repairs/mow and weed eating/fertilizing park fields – seasonal, pothole repairs, office repairs at City Hall, graffiti abatement, etc.) *Tuesday/Thursday: 2 crew members clean Council Chambers for Council meetings, empty trash, clean public restrooms, vacuum *Set-up Community Room for special events or meetings *Manage Work Release: 7:00am to 12:00pm 12:00pm to 12:30pm lunch 12:30pm to 2:30pm Public Works - Maintenance Public Works Maintenance Core Services ➢ Street Maintenance ➢ Park Maintenance ➢ Storm Drain Maintenance ➢ Facilities Maintenance Page | 50 B.6.a Packet Pg. 150 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Staffing Levels Weekday Hours Weekend hours After hours & Call outs Budgeted Staffed Available Worked *Available Worked Field 4 4 672 336 612 308 28 0 70.5 2.5 1 0 Office 2 2 Total 6 6 1008 920 28 73.0 1 *Due to 40 hour work week, these are not compensated overtime hours. Extra hours and call outs constitute emergency call outs, or hours worked over 8 hours in a weekday. Work Release Hours Maintenance was supplemented by 136 work releases hours during the month of April. APRIL 2018 WORK ORDERS RECEIVED IN APRIL WORK ORDERS COMPLETED IN APRIL WORK ORDERS ROLL OVER TO MAY SEECLICKFIX WORK ORDERS ONLY 58 52 6 Work Orders Rollover from previous month 7 TOTAL 65 CITY OF GRAND TERRACE SEECLICKFIX MONTHLY STATS Page | 51 B.6.a Packet Pg. 151 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) SeeClickFix Work Orders Breakdown Total of _58_ SeeClickFix work orders entered for the month of APRIL 2018. Details of SeeClickFix work orders for the month of APRIL 2018 Id Status Reported Completed Category Address Description 1 4294435 Archived 4/2/2018 4/24/2018 PW-Street gutters 22706-22726 Arliss Dr Grand Terrace, CA 92313, USA 2 4298424 Archived 4/3/2018 4/4/2018 PW-Pothole Repair Walnut Avenue Grand Terrace, CA Please fill in pot hole on Terrace / Walnut 3 4298433 Archived 4/3/2018 4/19/2018 PW-INTERNAL Overgrown Weeds Barton Road Grand Terrace, CA Please mow grass/ cut down weeds on Barton Road on both North and south sides from Vivienda to Canal 6 2 2 2 4 6 1 17 2 2 2 2 1 5 1 1 1 1 58 0 10 20 30 40 50 60 70 PW-INTERNAL GENERAL OFFICE REPAIRS PW-POTHOLE REPAIRS PW-INTERNAL STREET SIGNS PW-SIDEWALK ISSUE PW-INTERNAL STREET REPAIRS PW-INTERNAL EVENT SET-UP PW-INTERNAL CITY SIGN ISSUE PW-INTERNAL OVERGROWN WEEDS CE-OVERGROWN WEEDS PW-INTERNAL STREET GUTTERS PW-INTERNAL CITY LIGHT POLE REPAIRS PW-INTERNAL TREE REMOVAL PW-INTERNAL IRRIGATION REPAIRS PW-PARKS (NON-EMERGENCY REQUEST) PW-NON-EMERGENCY CITY SERVICE REQUEST PW-INTERNAL CHILD CARE FACILITY PW-INTERNAL STOCK SUPPLIES PW-INTERNAL OTHER -NON-EMERGENCY CITY SERVICE … TOTAL SEECLICKFIX WORKORDERS SCF Work Orders Month of APRIL 2018 Page | 52 B.6.a Packet Pg. 152 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) 4 4298440 Archived 4/3/2018 4/12/2018 PW-INTERNAL Overgrown Weeds Pico Street Grand Terrace, CA Please cut down weeds around cul de sac at end of Pico St 5 4299636 Archived 4/3/2018 4/25/2018 CE-Overgrown Weeds Mt. Vernon Grand Terrace, California Overgrown weeds on parkway ( NW ) side of Mt. Vernon & Pico 6 4299659 Archived 4/3/2018 4/25/2018 CE-Overgrown Weeds Pico Ave. Grand Terrace, California Overgrown weeds on curb and gutter near Pico & Reed Ave. and near Gauge Canal. 7 4300494 Archived 4/3/2018 4/18/2018 PW-INTERNAL Overgrown Weeds Michigan Street Grand Terrace, CA Please cut down weeds along parkway ( west side ) from Barton to Commerce way 8 4301887 Archived 4/4/2018 4/4/2018 PW-INTERNAL City Light Pole Repairs 22795 Barton Road Grand Terrace, CA Please change light outside library 9 4301890 Archived 4/4/2018 4/4/2018 PW-INTERNAL General Office Repairs 22795 Barton Road Grand Terrace, CA Please change light bulb above planning counter 10 4301894 Archived 4/4/2018 4/4/2018 PW-INTERNAL City Light Pole Repairs 22795 Barton Road Grand Terrace, CA Please change light in front of city hall where kiosk used to be 11 4302103 Archived 4/4/2018 4/4/2018 PW-City Sign Issue Robin Way Grand Terrace, CA Please Adjust stop sign on Oriole and Robin Way 12 4302110 Archived 4/4/2018 4/4/2018 PW-Other-Non Emergency City Service Request Mount Vernon Avenue Grand Terrace, CA Please adjust timer for street light. Power out due to pole installation on Mt Vernon 13 4302894 Archived 4/4/2018 4/12/2018 PW-INTERNAL-Child Care Facility 22400 Barton Road Grand Terrace, CA Child Care needs roof inspected by contractor. 14 4302910 Archived 4/4/2018 4/18/2018 PW-INTERNAL Other - Non-Emergency City Service Request 22400 Barton Road Grand Terrace, CA Cameras need to be dropped off to Security Lines for repairs. 15 4302920 Archived 4/4/2018 4/16/2018 PW-INTERNAL Event Set-up Grand Terrace CA Dog Park opening April 14, 2018 will need two maintenance texts working it from 7:30-12p.m. Please see the attached form for the details of what will be needed. Thank you. 16 4303727 Archived 4/4/2018 4/12/2018 PW-INTERNAL Overgrown Weeds 22115 Barton Road Grand Terrace, CA Please remove/cut down weeds on GT Road from Mt Vernon to end of elementary school. Page | 53 B.6.a Packet Pg. 153 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) 17 4303737 Archived 4/4/2018 4/12/2018 PW-INTERNAL Overgrown Weeds Vista Grande Way Grand Terrace, CA Please remove overgrown weeds on Vista Grande on both sides from GT road to beginning of church by due date 18 4308041 Archived 4/5/2018 4/11/2018 PW-INTERNAL Street repairs Oriole Avenue Grand Terrace, CA GT resident called in a stop sign needs to be replaced on oriole and cardinal corner because it is faded please inspect and advise if we have stops signs in stock. 19 4308278 Archived 4/5/2018 4/12/2018 PW-INTERNAL Event Set-up 22795 Barton Road Grand Terrace, CA Please remember to set-up Community room using the same layout as last month for the Parks and Recs Committee. Meeting taking place April 12th, thank you. 20 4308281 Archived 4/5/2018 4/9/2018 PW-Parks (Non-Emergency request) Grand Terrace CA Please power wash shelters A & B at Richard Rollins 21 4310741 Archived 4/6/2018 4/12/2018 PW-INTERNAL Overgrown Weeds Grand Terrace CA Let’s make sure and clean this off before April 14. Between senior center and dog park. 22 4311905 Archived 4/6/2018 4/9/2018 PW-INTERNAL Street Signs Honey Hill Drive Grand Terrace, CA 25 MPh sign on honey hill needs to be replaced, please get ordered and installed. 23 4321511 Archived 4/10/2018 4/11/2018 PW-INTERNAL Tree Removal 22725 Bluebird Lane Grand Terrace, CA GT resident would like tree removed please photograph tree and inform staff of condition. 24 4322836 Archived 4/10/2018 4/13/2018 PW-INTERNAL Overgrown Weeds 22795 Barton Road Grand Terrace, CA Tree branches to be picked up in the Green belt area. 25 4325688 Archived 4/11/2018 4/13/2018 PW-INTERNAL Stock Supplies 22795 Barton Road Grand Terrace, CA Please provide floor cleaner and hand soap in the janitors closet. 26 4325850 Archived 4/11/2018 4/24/2018 PW-INTERNAL Overgrown Weeds 23048 Victoria Street Grand Terrace, CA Please remove weed/debris and clear drains . Located in-front of the reference address above, right side of Barton.. 27 4330128 Archived 4/12/2018 4/16/2018 PW-Parks (Non-Emergency request) Grand Terrace CA Please power wash shelters C, B and A. Thank you. 28 4330761 Archived 4/12/2018 4/16/2018 PW-INTERNAL Event Set-up Grand Terrace CA Please provide one table and seven chairs for Planning/Code for April 14 the Dog Park opening. 29 4330769 Archived 4/12/2018 4/16/2018 PW-INTERNAL Event Set-up Grand Terrace CA Please take all the dog toys found in the Code office to the Dog park opening on April 14. Page | 54 B.6.a Packet Pg. 154 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) 30 4346458 Archived 4/17/2018 4/19/2018 PW-INTERNAL Tree Removal 11810 Holly Street Grand Terrace, CA Resident at 11810 Holley is claiming when the tree was removed, it damaged the waterline. 31 4346708 Archived 4/17/2018 4/19/2018 PW-INTERNAL Overgrown Weeds 12640 Pruitt Court Grand Terrace, CA GT resident came in asking for drip system and shrubbery to be maintenance and planting of new trees. Please take photos of the entire area and advise if the City has maintain in past. 32 4346884 Archived 4/17/2018 4/19/2018 PW-INTERNAL Sidewalk Issue 22633 Raven Way Grand Terrace, CA Please inspect sidewalk and take photos of sidewalk and tree conditions in front of address, thank you. 33 4349774 Archived 4/18/2018 4/25/2018 PW-INTERNAL General Office Repairs 22795 Barton Road Grand Terrace, CA Art Show banner hang in the Council Chambers all the tools were left in your inbox. 34 4350762 Archived 4/18/2018 4/19/2018 PW-INTERNAL Overgrown Weeds 22795 Barton Road Grand Terrace, CA Please maintenance vacant lot next to City Hall, thank you. 35 4353937 Archived 4/19/2018 4/24/2018 PW-Parks (Non-Emergency request) Grand Terrace CA Please power wash all shelters for shelters reservations this weekend. 36 4353946 Archived 4/19/2018 4/24/2018 PW-Parks (Non-Emergency request) Pico Street Grand Terrace, CA Please power wash all shelter at Pico Park for park reservation, thank you. 37 4354461 Archived 4/19/2018 4/24/2018 PW-INTERNAL General Office Repairs 22795 Barton Road Grand Terrace, CA Extra dog park keys. 38 4354700 Archived 4/19/2018 4/19/2018 PW-INTERNAL Irrigation Repairs Grand Terrace CA Please repair/replace valve. Station # 5 39 4354896 Archived 4/19/2018 4/24/2018 PW-INTERNAL General Office Repairs 22795 Barton Road Grand Terrace, CA Please place small black cabinet in the code office at Shanita's work station behind her desk open corner. Thank you. 40 4358693 Archived 4/20/2018 4/27/2018 PW-INTERNAL Overgrown Weeds Michigan Street Grand Terrace, CA Overgrown weeds and repairs. 41 4358708 Archived 4/20/2018 4/24/2018 PW-INTERNAL Overgrown Weeds Cardinal Street Grand Terrace, CA Cardinal to Van Buren weed abatement 42 4365210 Archived 4/23/2018 4/25/2018 PW-INTERNAL General 22795 Barton Road Grand Spray and wipe down staff desk. Page | 55 B.6.a Packet Pg. 155 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Office Repairs Terrace, CA 43 4366606 Archived 4/23/2018 4/27/2018 PW-INTERNAL Event Set-up 22365 Barton Road Grand Terrace, CA The Chamber of Commerce will need support during State of the City Address April 26, Thursday. Details to come. Thank you. 44 4371236 Archived 4/24/2018 4/30/2018 PW-Parks (Non-Emergency request) Grand Terrace CA Please power wash shelters A & B for reservations this coming Saturday and Sunday. 45 4379068 Archived 4/26/2018 4/27/2018 PW-INTERNAL General Office Repairs 22795 Barton Road Grand Terrace, CA Please adjust frames in the City Hall lobby asap. Thank you. 46 4302462 Acknowledged 4/4/2018 PW-Street gutters 11700 Eton Dr Grand Terrace, CA 92313, USA 47 4325717 Archived 4/11/2018 5/18/2018 PW-INTERNAL Pothole Repair 22464 Van Buren Street Grand Terrace, CA GT resident reported two potholes in front of address above near curb lines. 48 4330181 Archived 4/12/2018 5/9/2018 PW-INTERNAL Event Set-up 22795 Barton Road Grand Terrace, CA The Art Show event for May 6, 2018: Preparations 49 4350716 Archived 4/18/2018 5/15/2018 PW-INTERNAL Overgrown Weeds Barton Road Grand Terrace, CA Please maintenance overgrown weeds vacant lot next to McDonalds 50 4350759 Archived 4/18/2018 5/15/2018 PW-INTERNAL Overgrown Weeds Barton Road Grand Terrace, CA Please maintenance overgrown weeds vacant lot across McDonalds 51 4358701 Archived 4/20/2018 5/11/2018 PW-INTERNAL Street Signs Oriole Avenue Grand Terrace, CA Oriole and Van Buren street sign 52 4366612 Archived 4/23/2018 5/1/2018 PW-INTERNAL Street repairs 22795 Barton Road Grand Terrace, CA Purchase plates at Home Depot 53 4377658 Archived 4/26/2018 5/3/2018 PW-INTERNAL Overgrown Weeds Pico Street Grand Terrace, CA remove weeds / debris on Pico St from parkway between Reed and Michigan 54 4389976 Archived 4/30/2018 5/1/2018 PW-INTERNAL Street repairs Britton Way Grand Terrace, CA Leak coming from street for the last three weeks becoming larger in the mornings. Located behind the Child Care on Britton way right hand lane small hole coming up with a lot of water on the street. Page | 56 B.6.a Packet Pg. 156 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) 55 4390008 Archived 4/30/2018 5/1/2018 PW-INTERNAL Street repairs Michigan Street Grand Terrace, CA Reported running water on Michigan and De Berry 56 4390305 Archived 4/30/2018 5/1/2018 PW-INTERNAL Overgrown Weeds De Berry Street Grand Terrace, CA Please remove weeds and overgrowth on South East C/O Mt Vernon / DeBerry 57 4391293 Archived 4/30/2018 5/1/2018 PW-INTERNAL Overgrown Weeds Oriole Avenue Grand Terrace, CA Please pick up palms on street at Oriel and De Soto, thank you. 58 4391530 Archived 4/30/2018 5/1/2018 PW-INTERNAL Sidewalk Issue Palm Court Grand Terrace, CA There has been a wire reported out of the ground in-front of the azure hill apartments please look into as soon as possible, thank you. Park Shelter Reservations in APRIL 2018 Park Shelter Date Reserved Richard Rollins Shelters D April 9, 2018 Richard Rollins Shelters A & C April 15, 2018 Richard Rollins Shelters C & D April 16, 2018 Richard Rollins Shelter B April 23, 2018 Community Room Reservations APRIL 2018 Group Date Reserved Time Child Care Tiny Tots Program Monday- Friday 7:30-11:00 AM Women’s Republic Club Once A Month-1st Tuesdays 6:30-7:30PM Emergency Operations Committee Once A Month-1st Tuesdays 5-6PM Girl Scouts Troop 1195 Every Thursday 4-5PM Inland Empire Guild Once A Month 1st-Saturday 1-4PM Citrus Belt Quilters Once A Moth 2nd Saturday 9AM-3PM Overeaters Anonymous Three Times A Month Saturday 10AM-12PM Parks and Recreation Advisory Committee Second Thursday Each Month 4PM-6PM Page | 57 B.6.a Packet Pg. 157 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Page | 58 B.6.a Packet Pg. 158 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Signal Light Maintenance Signal lights are maintained and repaired by City contractor, St. Francis. The following signal light maintenance was conducted: Intersection Regular Maintenance Repair Barton Road/Canal Street  n/a Barton Rd/Honey Hills Dr  n/a Barton Rd/Michigan St  n/a Barton Rd/Mount Vernon Ave  n/a Barton Rd/Preston St  n/a Mt. Vernon Ave/De Berry St  n/a Main St/Michigan St Main St/High School entrance Park Maintenance Park Grass mowed Full service planter maintenance Gopher service Restroom service (a.m.) Trash receptacle service Richard Rollins Park Weekly Once Once Daily M-Fr, S* Pico Park Weekly Once Once Daily M-Fr, S* TJ Austin Park Weekly Once --- --- M-Fr, S* Gwen Karger Park Weekly Once --- --- M-Fr, S* Fitness Park --- Once (pull weeds) Daily M-Fr, S* Griffin Park --- Location Grass mowed Full service planter maintenance Trash service receptacle Greenbelt Weekly Once Canal Strip Weekly --- Oriole slope --- Once Orange Grove Parkway --- Once (pull weeds) Civic Center Weekly Once Daily Bike Stations Bi-monthly M & Th Page | 59 B.6.a Packet Pg. 159 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Waste Management Services Burrtec Waste Industries Waste Generation Report: - Burrtec releases Waste Generation Reports two months following month of service. - Year-to-Date (YTD) Summaries are also available March 2018: Concise Waste Generation Report (Unit of Measure: Tons) Service Description Refuse Recycling E-Waste Green- waste Tin/ White Scrap Metal Tires C&D Comm’l Select / Floor-sort Total Tonnage Generated Total Tonnage Generated by Category Residential 218.34 64.26 151.86 434.46 Christmas Tree Bulky Item 5.70 0.22 1.49 7.41 441.87 Residential Multi-Family 139.63 7.89 4.77 152.29 152.29 Multi-Family Commercial 161.39 5.07 0.80 0.27 0.01 167.54 School 51.35 13.74 65.09 232.63 Commercial Rolloff 36.64 36.64 36.64 Rolloff Grand Total 613.05 90.96 0.22 156.63 1.49 0.80 0.27 0.01 863.43 2017 Calendar Year Recycling Material Total (in Lbs) Percentage of Total Recycling Percentage of Total Waste Aluminum 192,857.10 17% 1% Glass (Mixed) 610,175.60 52% 2% Glass (Amber) 7,400.70 1% .03% Glass (Flint) 13,029.10 1% .05% Glass (Green) 13,191.50 1% .05% Plastic (PETE) 298,717.10 26% 1.2% Plastic (HDPE) 27,677.90 2% 0.1% Total Recycling 1,163,049 Total Waste 25,092,580 4.6% of Total Waste Recycled in 2017 *New report section to show City’s recycling performance – monthly data forthcoming Missed Pick-Up Report Date Reported Address Description Date Pick Up Completed 03/06/2018 22167 Lark Street Green waste bin missed 03/06/2018 03/06/2018 11850 Burns Avenue One of trash bins missed 03/07/2018 03/06/2018 22810 Van Buren Street Blue barrel missed 03/07/2018 03/12/2018 22250 Carhart Avenue 95 gallon trash barrel missed 03/13/2018 03/13/2018 22022 Tanager Street Monday trash barrel missed 03/13/2018 03/13/2018 11947 Pascal Avenue 95 gal trash barrel missed 03/13/2018 03/20/2018 22659 La Paix Street Recycle bin missed 03/21/2018 03/22/2018 22549 Brentwood Street Trash bin missed 03/23/2018 03/27/2018 22438 De Soto Street Bins missed 03/27/2018 03/27/2018 22130 Mavis Street Trash missed on Monday 03/27/2018 03/27/2018 22418 De Soto Street Property owner / neighbor’s trash missed 03/27/2018 03/27/2018 12413 Vivienda Avenue Entire block was missed 03/27/2018 Page | 60 B.6.a Packet Pg. 160 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) 03/27/2018 22011 Rene Lane Bins misses 03/27/2018 03/27/2018 12374 Vivienda Avenue Entire block missed 03/27/2018 03/27/2018 22149 Mavis Street Entire block missed 03/27/2018 03/27/2018 12355 Vivienda Avenue Whole street missed Monday 03/27/2018 03/27/2018 12660 Kingfisher Road 90 gallon was not serviced 03/28/2018 03/27/2018 12625 Kingfisher Road Entire block missed 03/28/2018 03/28/2018 22697 Palm Avenue C Bin missed 03/30/2018 03/29/2018 11857 Holly Street Green waste missed 03/30/2018 03/29/2018 22697 Palm Avenue A Bin missed 03/30/2018 Public Works Administration Contracts, Bids, Reports, Grants, Project Management & Events Contracts: Public Works Services for FY 17-18: Contractor Name Service Contract Amount Remaining Balance as of April 30, 2018 ACCO Engineered Systems HVAC Maintenance $22,850 $6,706.33 Albert A Webb Associates Commerce Way Alignment Study $12,880 -$12,804.18 Albert A Webb Associates All Way Stop Traffic Control $3,500 $0 Charles Abbott Associates Landscape and Lighting Assessment District Annexation Engineering Services $10,000.00 N/A (Developer Fee) Clean Street Street Sweeping Services $56,000.00 $21,333.28 City of Colton Cooperative Agreement with Grand Terrace Traffic Signal Maintenance for signal on Litton Avenue N/A N/A EZ Sunnyday Landscape Landscape Maintenance $45,430.00 $5,655.00 Gopher Patrol Gopher Abatement Services $6,512.00 $4,117.50 Hardy and Harper, Inc Street Maintenance Services $75,000.00 $43,000.00 Interwest Consulting Group TKE Engineering HR Green On-Call Public Works Inspection Services $40,000.00 $4,415.00 Interwest Consulting Group Barton Road / I-215 Interchange Project Management $46,000.00 $42,396.25 Interwest Consulting Group Commerce Way Extension Real Estate & Engineering Services $284,634.00 $264,754.00 Lynn Merrill NPDES Services $7,000.00 $1,421.55 Moran Janitorial Services Janitorial Services for City Hall and City Parks $19,980.00 $1,270.20 Otis Elevator Company Elevator Maintenance Service $4,272.00 $0 San Bernardino County Fire Dept – Hazardous Material Household Hazardous Waste (HHW) Services $17,027.96 $4,256.99 San Bernardino County Land Use Services Fire and Weed Hazard Abatement Services $13,526.00 $13,526.00 St. Francis Electric, LLC. Traffic Signal Maintenance Services $10,000.00 -$99.35 Page | 61 B.6.a Packet Pg. 161 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) County of Riverside TLMA Administration Main Street Traffic Signal Maintenance Services $5,500.00 $2,733.68 West Coast Arborist 5 Year Tree Maintenance Program $38,560.40 ($192,802: 5-yr term) $5,000.00 Western Exterminator Co. Pest Control Services $5,436.00 $3,017.00 Willdan Engineering Services $7,000 (paid with Developer fees) N/A (Developer Fee) TOTAL PUBLIC WORKS CONTRACT VALUE FOR FY 2017-18: $731,078.36 $410,699.35 balance FY 2017-18 Capital Improvement Project Contracts Contractor Name Service Contract Amount Clean Cut Landscape Dog Park Construction $373,525.15 No Fault Sport Group Poured-In-Place Safety Playground Surfacing at Rollins Park $109,000.00 Precision Concrete Cutting Sidewalk Inventory and Grinding Services $29,106.00 St. Francis Electric LED Light Upgrades at Signalized Intersections $23,200.00 West Coast Arborists Tree Planting for FY 17-18 $15,000.00 for tree planting FY 17-18 TOTAL CIP PROJECT CONTRACT VALUE FOR FY 2017-18 $549,831.15 Bids: - N/A Major Reports: - Rubberized Pavement Grant Progress Report – Cal Recycle - SCAG Highway Performance Monitoring System (HPMS) Report Grants: - MSRC Funding for Clean Transportation Projects - HSIP – Highway Safety Improvement funding for Mt. Vernon - Cal Recycle – Rubberized Pavement Grant for FY 2017/18 CIP - Cal Recycle City/County Payment Program - CDBG for FSA Senior Meal Program and Case Management Services, FSA Senior Center Director, and Code Enforcement Project Management: - Sidewalk Inventory and Repair Page | 62 B.6.a Packet Pg. 162 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) - Playground Pour-In-Place Rubber Surfacing at Rollins Park (project close out) - Tree Watering / Monitoring of Newly Planted Trees - Traffic Signal Monitoring for SBCTA Traffic Signal Synchronization Project - Dog Park Construction Major Meetings / Events: - Cal Recycle Site Visit (with Burrtec) 4/4/18 Page | 63 B.6.a Packet Pg. 163 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) Sheriff’s Contract •Law Enforcement Services Page | 64 B.6.a Packet Pg. 164 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) San Bernardino County Sheriff’s Department Services March 2018 April 2018 Officer Contact and Calls 1,243 1,053 Calls to Dispatch March 2018 April 2018 Emergency 7 3 Priority 1 140 113 Priority 2 53 46 Priority 3 151 162 Priority 4 56 78 Totals 407 402 7 3 140 113 53 46 151 162 56 78 0 50 100 150 200 250 300 350 400 450 Mar-18 Apr-18 Calls to Dispatch Emergency Priority 1 Priority 2 Priority 3 Priority 4 407 402 Page Page | 65 B.6.a Packet Pg. 165 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) San Bernardino County Fire Page | 66 B.6.a Packet Pg. 166 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) City of Grand Terrace Fire Department Responses 04/01/18 – 04/30/18 Call Type Number of Calls Fire – Structure (Commercial) 1 Fire – Structure (Residential) 1 Fire – Vegetation 1 Fuel Spill 1 Inside Investigation 1 Medical Aids 98 Residential Alarm 2 Traffic Collision Unknown Injuries 4 Traffic Collision Unknown Injuries (Freeway) 4 Water Salvage 1 Total Calls 114 Page | 67 B.6.a Packet Pg. 167 At t a c h m e n t : A l l D e p a r t m e n t a l M o n t h l y R e p o r t s A p r i l 2 0 1 8 - 1 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - A p r i l 2 0 1 8 ) AGENDA REPORT MEETING DATE: June 26, 2018 Council Item TITLE: Capital Improvement Program for Fiscal Years 2017/18 - 2021/22 PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: RECOMMENDATION: Adopt Resolution No. 2018-__ approving the Revised Five- Year Measure I Capital Improvement Plan for Fiscal Year 2017-18 through Fiscal Year 2021-22 2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure the slurry seal of 24 streets and pavement rehabilitation of 10 streets. BACKGROUND/DISCUSSION: Jurisdictions receiving Measure I revenue from the San Bernardino County Transportation Authority (SBCTA formerly SANBAG) Local Street Program must annually adopt, by action of their governing body, a Five-Year Capital Improvement Plan (CIP) that outlines the specific projects upon which Measure I pass-through funds will be expended. On November 14, 2017, the City Council approved a five-year Measure “I” Capital Improvement Plan for the Fiscal Years 2017/18 through 2021/22; however, we are able to include two additional streets in the current year’s pavement rehabilitation project. The City needs to submit a revised CIP to SBCTA to add the two streets to this cycle's project list. In addition to the 32 streets that were approved for the 2017-18 CIP in November 2017, the following streets have been added: • Vista Grande Way from Grand Terrace Way to north of the Dog Park; and • Minona Court. Attachment A shows the updated list of streets. Staff is recommending that City Council adopt a resolution accepting the revised Five- Year Measure I Capital Improvement Plan for Fiscal Year 2017/18 through Fiscal Year 2021/22 for submittal to the SBCTA. B.7 Packet Pg. 168 CEQA FINDING: Paving projects are categorically exempt from the California Environmental Quality Act (CEQA) process per section 15301- C “Existing Highways & Streets”. FISCAL IMPACT: The actual cost of each year’s CIP projects will come to City Council at the time of award of contract for the project. The funding for the next year’s project is included in the FY2018-19 budget and shown below: Description Amount Measure I $449,700.00 Gas Tax $150,000.00 Gas Tax - SB1 $151,216.00 Cal Recycle Grant $68,484.00 General Fund (Maintenance of Efforts) $50,000.00 TOTAL $869,400.00 ATTACHMENTS: • MICIP Resolution (DOCX) • Exhibit A - Masure "I" 5-Year CIP (PDF) • Exhibit B - Expenditure Strategy (DOC) APPROVALS: Alan French Completed 06/20/2018 12:25 PM City Attorney Completed 06/20/2018 5:01 PM Finance Completed 06/20/2018 5:20 PM City Manager Completed 06/21/2018 2:37 PM City Council Pending 06/26/2018 6:00 PM B.7 Packet Pg. 169 2017-2022 MICIP Resolution.DOC RESOLUTION NO. 2018- _ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING THE MEAS UR E I FIVE-YEAR CAPITAL IMPROVEMENT PLAN WHEREAS, San Bernardino County voters approved passage of Measure I in November 2004, authorizing the San Bernardino County Transportation Authority to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 04-1 of the Authority; and WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from the Local Street Program to annually adopt and update a Five-Year Capital Improvement Plan; and WHEREAS, California Public Utilities Code 190300 and Ordinance No. 04-1 require each local jurisdiction to maintain General Fund expenditures for transportation- related construction and maintenance activities at the required Maintenance of Effort base year level in each fiscal year of the adopted Five-Year Capital Improvement Plan, which for the City of Grand Terrace is $115,156; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Grand Terrace, County of San Bernardino, State of California, that the Measure I Five- Year Capital Improvement Plan and Expenditure Strategy, attached to this resolution as Exhibit A and Exhibit B, are hereby adopted. PASSED AND ADOPTED at a meeting of the City Council of the City Grand Terrace, held on June 26, 2018. _____________________ Mayor/Chairman ATTEST: _____________________ City Clerk B.7.a Packet Pg. 170 At t a c h m e n t : M I C I P R e s o l u t i o n ( F i v e Y e a r C a p i t a l I m p r o v e m e n t P r o g r a m ( U p d a t e ) ) Attachment A PLAN PERIOD:FY2017/2018 to FY2021/2022 AGENCY NAME:Total Available (Carryover plus estimate) CARRYOVER BALANCE:$308,301.26 $1,373,387.26 In NMTP Plan? ATP Component? Yes/No Type Public Share (%) DIF Share (%)Carryover Funds Current Estimate Carryover Funds Current Estimate Carryover Funds Current Estimate Carryover Funds Current Estimate Carryover Funds Current Estimate $869,400.00 $308,301.26 $162,668.12 $470,969.38 $1,002,431.00 $150,000.00 $150,000.00 $985,290.00 $150,000.00 $150,000.00706,830.00$ $150,000 $150,000.00 620,688.00$ 150,000.00$ $150,000.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 Project Count: 5 Named Projects Total:308,301.26$ 162,668.12$ -$ 150,000.00$ -$ 150,000.00$ -$ 150,000.00$ -$ 150,000.00$ $1,070,969.38 * Total Carryover + Estimate:$1,070,969.38 (%) Named Projects: In NMTP Plan? ATP Component? Yes/No Type 38,560.40$ 38,560.40$ 38,560.40$ 38,560.40$ 38,560.40$ $192,802.00 * 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ $150,000.00 * $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Categorical Projects Total: 68,560.40$ 68,560.40$ 68,560.40$ 68,560.40$ 68,560.40$ $342,802.00 (%) Categorical Projects (cannot exceed 50%):34%33%32%31%30% Total Programmed:1,413,771.38$ Total Carryover Programmed:308,301.26$ In Accordance with Measure I Strategic Plan Policy 40003/40012/40016:Total Estimated Programmed:1,105,470.12$ 1. If Measure I allocated to project is ≥ $100,000, then list individually in Named Projects section.Check:1,413,771.38$ 2. There is a 50% limit on total categorical projects. 150% of Estimated Measure I plus carryover:2,060,080.89$ 3. There is a 150% constraint on total planned expenditures to Measure I estimated revenue.Does programing amount exceed 150% limit:No 4. Expenditures of Measure I Local Street funds must be detailed in the Five Year Capital Improvement Plan and adopted by resolution of the governing body. 5. Revised Capital Improvement Plans are due to SANBAG by the end of the fiscal year along with the resolution. RESOLUTION NUMBER: RESOLUTION APPROVAL DATE: CONTACT PERSON & TITLE: CONTACT PHONE: CONTACT EMAIL: CITY OF GRAND TERRACE ANNUAL MEASURE I ESTIMATE: 50 ADA Ramps - Five Year Program 5-Year Tree Trimming Program MEASURE I LOCAL STREET PASS-THROUGH FUNDS FIVE YEAR CAPITAL IMPROVEMENT PLAN Please do not change, alter or modify this template. Use plus signs along left side of worksheet to add rows rather than manually inserting rows to ensure formulas are carried through. Estimated Total Project Cost FY2017/2018 FY2020/2021 FY2020/2021 FY2021/2022 Total Local Street Measure I ProgrammedNamed Projects: $225,363.00 FY2019/2020 (*) = Carryover funds may not be used on Catergorical Projects. Categorical Projects Total *: $212,929.00$206,830.00 $219,059.00$200,905.00 Nexus Project? 67%234% $150,000.00 73%70%68% $470,969.38 $150,000.00 $150,000.00 $150,000.00 Fiscal Year 2017-18 Pavement Management Program (street listing attached) Fiscal Year 2019-20 Pavement Management Program (street listing attached) Fiscal Year 2020-21 Pavement Management Program (street listing attached) Fiscal Year 2021-22 Pavement Management Program (street listing attached) FY2018/2019FY2017/2018 FY2018/2019 FY2019/2020 FY2021/2022 Fiscal Year 2018-19 Pavement Management Program (street listing attached) CIP Submittal Form FY2017/2018 thru FY2021/2022 B.7.b Packet Pg. 171 At t a c h m e n t : E x h i b i t A - M a s u r e " I " 5 - Y e a r C I P ( F i v e Y e a r C a p i t a l I m p r o v e m e n t P r o g r a m ( U p d a t e ) ) Annual Paving Project 2017 - 2018 Slurry Seal & Pavement Rehabilitation No.Street Name From To Area Current PCI Cost to Slurry Seal at $0.24 per Sq. Ft. 1 PASCAL AVE DE BERRY ST CDS 34,080.50 8,179.20$ 2 ARLISS WAY CDS ARLISS DRIVE 5,301.49 1,272.24$ 3 ETON DR THAMES ST PRESTON ST 48,384.49 11,612.16$ 4 GLENDORA DR BARTON RD END OF STREET 52,672.49 12,641.28$ 5 PALM CT PALM AVE CDS 6,880.49 1,651.20$ 6 W. LITTON AVE S. ROSEDALE AVE S LA CADENA DR 19,648.49 4,715.52$ 7 MIRIAM WAY ARLISS DR KINGSTON ST 35,904.48 8,616.96$ 8 ROBIN WAY WARBLER AVE ORIOLE AVE 36,256.48 8,701.44$ 9 VIVIENDA AVE TERRACE AVE MAPLE AVE 10,632.48 2,551.68$ 10 HONEY HILL DR WESTWOOD ST PALM AVE 42,912.47 10,298.88$ 11 JENSEN CT CDS W. END OBSERVATION DR 4,736.47 1,136.64$ 12 DE SOTO ST KINGSTON ST DOS RIOS AVE 30,656.45 7,357.44$ 13 LARK ST REED AVE CDS 3,904.45 936.96$ 14 SISKIN CT PARADISE ST CDS 12,544.45 3,010.56$ 15 WILLET AVE MAVIS ST VAN BUREN ST 25,696.45 6,167.04$ 16 DUTCH ST PICO ST TANAGER ST 17,408.44 4,177.92$ 17 DOS RIOS AVE PALM AVE COUNTRY CLUB LN 18,400.43 4,416.00$ 18 ROSEDALE AVE PALM AVE CL (SOUTH)10,432.43 2,503.68$ 19 ARLISS DR PRESTON ST END 12,640.42 3,033.60$ 20 MIRADO AVE PICO ST LADERA ST 36,096.42 8,663.04$ 21 FLAMINGO ST MICHIGAN AVE CDS 8,864.41 2,127.36$ 22 NANDINA ST PRESTON ST CANARY CT 10,240.41 2,457.60$ 23 PASCAL AVE VICTORIA ST CARHART AVE 18,016.40 4,323.84$ 24 ROYAL AVE PICO ST END 18,840.40 4,521.60$ TOTAL 125,073.84$ No.Street Name From To Area Current PCI Pavement Rehabilitation 1 ARLISS LN CDS ARLISS DRIVE 3,864.25 4,289.04$ 2 ARLISS LN ARLISS DR CDS 6,727.25 7,466.97$ 3 MCCLARREN ST VIVIENDA AVE CANAL ST 35,680.25 39,604.80$ 4 ORANGEWOOD CT OBSERVATION DR END OF STREET 17,376.25 28,844.16$ 5 MAVIS ST MICHIGAN AVE VIVIENDA AVE 16,832.26 18,683.52$ 6 VIVIENDA AVE CDS VAN BUREN ST 32,960.26 36,585.60$ 7 DOS RIOS AVE COUNTRY CLUB LN DE BERRY ST 27,872.27 46,267.52$ 8 FRANKLIN ST MIRADO AVE MT. VERNON AVE 30,080.27 33,388.80$ 9 VISTA GRANDE WAY GRAND TERRACE RDN. OF DOG PARK 9,600.20 10,656.00$ 10 MINONA COURT MINONA DRIVE CUL DE SACE 10,720.39 11,899.20$ TOTAL 237,685.61$ BASE BID: PAVEMENT REHAB 471,000.00$ ADDITIVE BID: SLURRY 194,000.00$ ADA Ramp 51,000.00$ AC DIG OUT 40,000.00$ INSPECTION 37,800.00$ GEOTECH 37,800.00$ CONTINGENCY 37,800.00$ FY 2017-18 TOTAL PROJECT COST 869,400.00$ ATTACHMENT A B.7.b Packet Pg. 172 At t a c h m e n t : E x h i b i t A - M a s u r e " I " 5 - Y e a r C I P ( F i v e Y e a r C a p i t a l I m p r o v e m e n t P r o g r a m ( U p d a t e ) ) Street From To L W Area PCI FREMONTIA AVE REED AVE W MAIN ST 1,254.32.40,128.27 TERRACE AVE VIVIENDA AVE WALNUT AVE 828.21.17,388.27 DE SOTO ST WARBLER AVE ORIOLE AVE 927.32.29,664.28 GRAND TERRACE CT GRAND TERRACE RD CDS 278.37 32.8,907.69 28 CARHART AVE VIVIENDA CT CANAL ST 851.32.27,232.30 ORIOLE AVE LA PAIX ST DE BERRY ST 527.32.16,864.30 GARDEN AVE CDS PICO ST 240.32.7,680.31 MINONA DR ETON DR PRESTON ST 482.32.15,424.31 WALNUT AVE TERRACE AVE BURNS AVE 948.32.30,336.31 PICO ST MOUNT VERNON AVE ORIOLE AVE 1,263.40.50,520.32 Additional Scope: Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000 Restore Striping: Lump Sum for all streets on this list = $50,000 FY 2018-19 Year Grand Total = $1,002,431 ATTACHMENT B Year 2018 - 2019 Grind and Overlay 2.5" Asphalt Concrete B.7.b Packet Pg. 173 At t a c h m e n t : E x h i b i t A - M a s u r e " I " 5 - Y e a r C I P ( F i v e Y e a r C a p i t a l I m p r o v e m e n t P r o g r a m ( U p d a t e ) ) Street From To L W Area PCI VIVIENDA CT CDS VIVIENDA AVE 520.32.16,640.32 DE SOTO ST MIRADO AVE MOUNT VERNON AVE 835.32.26,720.33 PICO ST MICHIGAN ST REED AVE 1,378.40.55,120.33 VAN BUREN ST WEST END MICHIGAN AVE 1,311.40.52,440.33 VAN BUREN ST REED AVE (S)MOUNT VERNON AVE 1,423.40.56,920.33 VIVIENDA AVE VIVIENDA CT BARTON RD 633.32.20,256.33 FULMAR PL PASCAL AVE CDS 322.94 32.10,334.09 35 Additional Scope: Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000 Restore Striping: Lump Sum for all streets on this list = $50,000 FY 2019-20 Grand Total = $985,290 Year 2019 - 2020 Grind and Overlay 2.5" Asphalt Concrete ATTACHMENT C B.7.b Packet Pg. 174 At t a c h m e n t : E x h i b i t A - M a s u r e " I " 5 - Y e a r C I P ( F i v e Y e a r C a p i t a l I m p r o v e m e n t P r o g r a m ( U p d a t e ) ) Street From To L W Area PCI THRUSH ST WARBLER AVE ORIOLE AVE 1,000.32.32,000.39 HAMPTON CT OBSERVATION DR CDS 670.3 32.21,449.54 38 LA PAIX ST ORIOLE AVE DOS RIOS AVE 1,330.32.42,560.38 MINONA DR MOUNT VERNON KINGSTON ST 1,279.32.40,928.38 Additional Scope: Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000 Restore Striping: Lump Sum for all streets on this list = $50,000 FY 2020-21 Grand Total = $706,830.00 Year 2020 - 2021 Grind and Overlay 2.5" Asphalt Concrete ATTACHMENT D B.7.b Packet Pg. 175 At t a c h m e n t : E x h i b i t A - M a s u r e " I " 5 - Y e a r C I P ( F i v e Y e a r C a p i t a l I m p r o v e m e n t P r o g r a m ( U p d a t e ) ) Street From To L W Area PCI ORIOLE AVE VAN BUREN ST LARK ST 484.32.15,488.38 PARADISE ST MERLE CT PALM AVE 1,001.32.32,032.38 TANAGER ST ROYAL AVE MICHIGAN AVE 1,162.32.37,184.38 WARBLER AVE RAVEN WY ROBIN WY 246.32.7,872.37 ROSEDALE AVE W. SEVILLE ST PALM AVE 760.32.24,320.35 Additional Scope: Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000 Restore Striping: Lump Sum for all streets on this list = $50,000 FY 2021-22 Grand Total = $620,688.00 Year 2021 - 2022 Grind and Overlay 2.5" Asphalt Concrete ATTACHMENT E B.7.b Packet Pg. 176 At t a c h m e n t : E x h i b i t A - M a s u r e " I " 5 - Y e a r C I P ( F i v e Y e a r C a p i t a l I m p r o v e m e n t P r o g r a m ( U p d a t e ) ) EXHIBIT B (MICIP ATTACHMENT D) FY2017/2018 to FY2021/2022 MICIP Expenditure Strategy CITY OF GRAND TERRACE MEASURE I CAPITAL IMPROVEMENT PLAN EXPENDITURE STRATEGY Fiscal Year 2017/2018 to Fiscal Year 2021/2022 The City of Grand Terrace has adopted a Measure I expenditure strategy that focuses on improvements to existing facilities through an annual Pavement Management Program. In addition to slurry and pavement rehabilitation treatment of City streets, the expenditure strategy includes: a tree trimming program to increase visibility along roadways, ADA curb ramp and sidewalk repair programs as well as other necessary improvements to the right of way as needed. B.7.c Packet Pg. 177 At t a c h m e n t : E x h i b i t B - E x p e n d i t u r e S t r a t e g y ( F i v e Y e a r C a p i t a l I m p r o v e m e n t P r o g r a m ( U p d a t e ) ) AGENDA REPORT MEETING DATE: June 26, 2018 Council Item TITLE: Light Up Grand Terrace Committee PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Receive and file. 2030 VISION STATEMENT This staff report supports Goal #1 - Ensure Our Fiscal Viability by Exploring Creative Ways to Provide Services. BACKGROUND: On July 25, 2017 the City Council of Grand Terrace approved Resolution No.2017-23 to re-establish a Parks and Recreation Committee. Exhibit A of the resolution provides the general purpose of the committee. The exhibit also states that the City Council shall approve general policy guidelines (Attachment I). DISCUSSION: Staff developed general guidelines for the GTPARC to try and clarify of the mission of the GTPARC. The guidelines provide information to prospective committee members that allow them to assess the committee’s mission and time requirements. The guidelines focus on core responsibilities of the committee to review the Existing Parks Assessment Plan and make recommendations to the City Council on facility and program improvements. The goal is to increase recreational activities within the existing park infrastructure and recommend any future expansion. The guidelines also point GTPARC in the direction of reviewing use of organized recreation programs use within the existing park system to insure organized sports and other park activities co-exist. The City Council recommended that the Light Up Grand Terrace Volunteer Team be officially named as a sub-committee to the Parks & Recreation Advisory Committee. At its May 10, 2018 committee meeting, the Parks & Recreation Advisory Committee approved the addition of the Light Up Grand Terrace Committee to serve as a sub- committee to the Parks & Recreation Advisory Committee (Attachment II). ATTACHMENTS: • Attachment I (PDF) • Attachment II (PDF) B.8 Packet Pg. 178 APPROVALS: G. Harold Duffey Completed 06/21/2018 2:41 PM City Attorney Completed 06/21/2018 2:46 PM Finance Completed 06/21/2018 3:49 PM City Manager Completed 06/21/2018 4:13 PM City Council Pending 06/26/2018 6:00 PM B.8 Packet Pg. 179 B.8.a Packet Pg. 180 At t a c h m e n t : A t t a c h m e n t I ( L i g h t U p G r a n d T e r r a c e C o m m i t t e e ) B.8.a Packet Pg. 181 At t a c h m e n t : A t t a c h m e n t I ( L i g h t U p G r a n d T e r r a c e C o m m i t t e e ) B.8.a Packet Pg. 182 At t a c h m e n t : A t t a c h m e n t I ( L i g h t U p G r a n d T e r r a c e C o m m i t t e e ) B.8.b Packet Pg. 183 At t a c h m e n t : A t t a c h m e n t I I ( L i g h t U p G r a n d T e r r a c e C o m m i t t e e ) AGENDA REPORT MEETING DATE: June 26, 2018 Council & Successor Agency Item TITLE: Adoption of the Fiscal Years 2018-2019 and 2019-20 Budgets PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: Adopt Resolution 2018-_____ adopting the Annual Budgets for Fiscal Years 2018-2019 and 2019-20. 2030 VISION STATEMENT: This staff report supports City Council Goal #1 “Ensure our Fiscal Viability” through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations. BACKGROUND: The Proposed Budgets for Fiscal Years (FY) 2018-19 and 2019-20 were introduced on June 12, 2018. Deliberations continued on June 19, 2018. As part of the deliberations, several items were discussed, and recommendations were made; one item was approved. Staff is returning to City Council today to adopt all approved budgets adjustments which are reflected in the tables below and the attached documents. FY2018-19 APPROVED BUDGET BY FUND Table 1 City of Grand Terrace FY2018-19 Adopted Revenue, Expenditure & Fund Balance Fund Fund Title Estimated Fund Balance, June 30, 2018 Proposed Revenues FY2018-19 Proposed Expenditures FY2018-19 Estimated Fund Balance, June 30, 2019 GENERAL FUND 10 GENERALFUND $854,040 $5,530,850 $5,523,350 $861,540 61 COMMUNITY BENEFITS FUND $20,392 $20,000 $20,000 $20,392 62 LIGHT UP GRAND TERRACE $3,584 $10,000 $10,000 $3,584 63 GT ILLEGAL FIREWORKS ENFORCEMENT $405 $500 $500 $405 64 PUBLIC SAFETY FUND $2,135 $0 $0 $2,135 68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $39,300 $39,300 $0 70 EQUIPMENT REPLACEMENT RESERVE FUND $417 $0 $0 $417 F.9 Packet Pg. 184 City of Grand Terrace FY2018-19 Adopted Revenue, Expenditure & Fund Balance Fund Fund Title Estimated Fund Balance, June 30, 2018 Proposed Revenues FY2018-19 Proposed Expenditures FY2018-19 Estimated Fund Balance, June 30, 2019 DEVELOPMENT IMPACT FEES (DIF) 11 STREET FUND $1,086,725 $48,000 $612,380 $522,345 12 STORM DRAIN FUND $202,264 $13,250 $69,570 $145,944 13 PARK FUND $217,217 $89,400 $208,440 $98,177 19 FACILITIES FUND $268,504 $20,000 $90,020 $198,484 SPECIAL REVENUE FUNDS 14 SLESF (AB3229 COPS) $25,966 $100,050 $100,050 $25,966 15 AIR QUALITY IMPROVEMENT FUND $75,056 $13,000 $70,600 $17,456 16 GAS TAX FUND $34,132 $610,600 $608,880 $35,852 17 TRAFFIC SAFETY FUND $21,635 $6,000 $0 $27,635 20 MEASURE "I" FUND $320,536 $193,000 $193,000 $320,536 25 SPRING MOUNTAIN RANCH $417,280 $3,000 $0 $420,280 26 LNDSCP & LGTG ASSESSMENT DIST $4,720 $19,440 $19,440 $4,720 67 PUBLIC, EDUCATIONAL & GOVT ACCESS $29,011 $21,500 $21,500 $29,011 76 EIFD - ENHANCED INFRAST FIN DIST ($25,000) $0 $0 ($25,000) ENTERPRISE FUND 21 WASTE WATER DISPOSAL FUND $1,430,813 $10,000 $10,000 $1,430,813 GRANT FUNDS 22 CDBG - COMM DEV BLOCK GRANT $1,643 $47,876 $47,876 $1,643 65 SENIOR BUS PROGRAM FUND $22,063 $37,450 $37,450 $22,063 66 CAL RECYCLE GRANT $34 $5,000 $5,000 $34 73 ACTIVE TRANSPORTATION PRGRM FUND $0 $120,000 $119,810 $190 74 HIGHWAY SAFETY IMPROV PROGRAM $0 $235,000 $234,690 $310 75 EMPG - EMER MGMT PREP GRANT $0 $0 $0 $0 SUCCESSOR AGENCY 31 S/A RDA OBLIGATION RETIREMENT FUND $1,288,211 $2,065,200 $2,065,200 $1,288,211 F.9 Packet Pg. 185 City of Grand Terrace FY2018-19 Adopted Revenue, Expenditure & Fund Balance Fund Fund Title Estimated Fund Balance, June 30, 2018 Proposed Revenues FY2018-19 Proposed Expenditures FY2018-19 Estimated Fund Balance, June 30, 2019 32 S/A CAPITAL PROJECTS FUND $5,108 $33,100 $33,100 $5,108 33 S/A DEBT SERVICE FUND $149,438 $2,032,100 $2,032,100 $149,438 36 2011 TABS A & B BOND PROCEEDS $19,771,768 $0 $0 $19,771,768 37 S/A CRA PROJECTS TRUST $0 $0 $0 $0 CAPITAL PROJECT FUNDS 46 CAPITAL IMPROVEMENTS - STREETS $18,897 $565,000 $550,000 $33,897 47 CAP.PRJ. BARTON/COLTON BRIDGE $2,352 $0 $2,352 $0 48 CAPITAL PROJECTS FUND ($526) $526 $0 $0 49 CAPITAL PROJECTS FUND- PARKS $75,557 $185,000 $150,000 $110,557 50 CAPITAL PROJECT BOND PROCEEDS $0 $0 $0 $0 52 HOUSING SUCCESSOR AGENCY $45,090 $50,000 $28,320 $66,770 TOTAL $26,369,467 $12,124,142 $12,902,928 $25,590,681 FY2019-20 APPROVED BUDGET BY FUND Table 2 City of Grand Terrace FY2019-20 Adopted Revenue, Expenditure & Fund Balance Fund Fund Title Estimated Fund Balance, June 30, 2019 Estimated Revenues FY2019-20 Year-End Projections FY2019-20 Estimated Fund Balance, June 30, 2018 GENERAL FUND 10 GENERALFUND $861,540 $5,699,168 $5,694,354 $866,354 61 COMMUNITY BENEFITS FUND $20,392 $20,000 $20,000 $20,392 62 LIGHT UP GRAND TERRACE $3,584 $10,000 $10,000 $3,584 63 GT ILLEGAL FIREWORKS ENFORCEMENT $405 $500 $500 $405 64 PUBLIC SAFETY FUND $2,135 $0 $0 $2,135 68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $0 $0 $0 F.9 Packet Pg. 186 City of Grand Terrace FY2019-20 Adopted Revenue, Expenditure & Fund Balance Fund Fund Title Estimated Fund Balance, June 30, 2019 Estimated Revenues FY2019-20 Year-End Projections FY2019-20 Estimated Fund Balance, June 30, 2018 70 EQUIPMENT REPLACEMENT RESERVE FUND $417 $0 $0 $417 DEVELOPMENT IMPACT FEES (DIF) 11 STREET FUND $522,345 $48,000 $492,380 $77,965 12 STORM DRAIN FUND $145,944 $13,250 $69,570 $89,624 13 PARK FUND $98,177 $69,400 $123,440 $44,137 19 FACILITIES FUND $198,484 $20,000 $110,020 $108,464 SPECIAL REVENUE FUNDS 14 SLESF (AB3229 COPS) $25,966 $100,050 $100,050 $25,966 15 AIR QUALITY IMPROVEMENT FUND $17,456 $13,000 $13,000 $17,456 16 GAS TAX FUND $35,852 $610,600 $608,880 $37,572 17 TRAFFIC SAFETY FUND $27,635 $6,000 $0 $33,635 20 MEASURE "I" FUND $320,536 $193,000 $193,000 $320,536 25 SPRING MOUNTAIN RANCH $420,280 $3,000 $0 $423,280 26 LNDSCP & LGTG ASSESSMENT DIST $4,720 $19,440 $19,440 $4,720 67 PUBLIC, EDUCATIONAL & GOVT ACCESS $29,011 $21,500 $21,500 $29,011 76 EIFD - ENHANCED INFRAST FIN DIST ($25,000) $0 $0 ($25,000) ENTERPRISE FUND 21 WASTE WATER DISPOSAL FUND $1,430,813 $10,000 $10,000 $1,430,813 GRANT FUNDS 22 CDBG - COMM DEV BLOCK GRANT $1,643 $47,876 $47,876 $1,643 65 SENIOR BUS PROGRAM FUND $22,063 $37,450 $37,450 $22,063 66 CAL RECYCLE GRANT $34 $5,000 $5,000 $34 73 ACTIVE TRANSPORTATION PRGRM FUND $190 $100,000 $99,810 $380 74 HIGHWAY SAFETY IMPROV PROGRAM $310 $185,000 $184,690 $620 75 EMPG - EMER MGMT PREP GRANT $0 $0 $0 $0 F.9 Packet Pg. 187 City of Grand Terrace FY2019-20 Adopted Revenue, Expenditure & Fund Balance Fund Fund Title Estimated Fund Balance, June 30, 2019 Estimated Revenues FY2019-20 Year-End Projections FY2019-20 Estimated Fund Balance, June 30, 2018 SUCCESSOR AGENCY 31 S/A RDA OBLIGATION RETIREMENT FUND $1,288,211 $2,065,200 $2,065,200 $1,288,211 32 S/A CAPITAL PROJECTS FUND $5,108 $33,100 $33,100 $5,108 33 S/A DEBT SERVICE FUND $149,438 $2,032,100 $2,032,100 $149,438 36 2011 TABS A & B BOND PROCEEDS $19,771,768 $0 $0 $19,771,768 37 S/A CRA PROJECTS TRUST $0 $0 $0 $0 CAPITAL PROJECT FUNDS 46 CAPITAL IMPROVEMENTS - STREETS $33,897 $445,000 $470,000 $8,897 47 CAP.PRJ. BARTON/COLTON BRIDGE $0 $0 $0 $0 48 CAPITAL PROJECTS FUND $0 $0 $0 $0 49 CAPITAL PROJECTS FUND- PARKS $110,557 $100,000 $150,000 $60,557 50 CAPITAL PROJECT BOND PROCEEDS $0 $0 $0 $0 52 HOUSING SUCCESSOR AGENCY $66,770 $50,000 $28,320 $88,450 TOTAL $25,590,681 $11,957,634 $12,639,680 $24,908,635 APPROVED BUDGET REQUESTS City Council was presented with the FY 2018-19 and FY 2019-20 Proposed Summary and Supplemental Budget books. Each Department presented their core services, any proposed budget requests if any, and highlighted their department project worksheets to provide City Council with an update on the statuses of projects. Below is the summary of City Council approved requests: Table 3 City of Grand Terrace FY2018-19 and FY2019-20 Approved Requests Fund 2018-19 2019-20 DEPARTMENT: CITY MANAGER Fund 2018-19 2019-20 Personnel Increase in Salaries to Address Salary range compaction issue for: F.9 Packet Pg. 188 City of Grand Terrace FY2018-19 and FY2019-20 Approved Requests Fund 2018-19 2019-20 • Assistant City Manager position General Fund $4,000 $4,000 TOTAL CITY MANAGER $4,000 $4,000 DEPARTMENT: FINANCE Fund 2018-19 2019-20 Personnel Unfund two (2) positions • Management Analyst (Full-time) General Fund ($80,000) $0 • Principal Accountant (Part-time) General Fund ($40,000) $0 TOTAL FINANCE ($120,000) $0 DEPARTMENT: PLANNING & DEV SVCS Fund 2018-19 2019-20 Personnel Request for additional personnel • Code Enforcement/Animal Control Specialist (Part-time) General Fund $35,000 $0 TOTAL PLANNING & DEVELOPMENT SVCS $35,000 $0 GENERAL FUND REVENUE & EXPENSE As presented to City Council on June 19, 2018, below is the General Fund’s approved revenue and expenditure appropriations based on the approved requests listed above: Table 4 City of Grand Terrace General Fund Revenues 2017-18 2018-19 2019-20 REVENUES Property Tax $1,819,000 $1,980,000 $2,030,250 Residual Receipts - RPTTF $1,040,000 $1,090,000 $1,173,400 Proceeds from Sale of Property $0 $80,000 $80,000 Franchise Fees $500,800 $524,300 $534,790 Licenses, Fees & Permits $332,900 $416,450 $421,380 Sales Tax $720,000 $770,000 $785,400 Intergovernmental Revenue/Grants $25,000 $26,500 $26,500 Charges for Services $122,166 $136,600 $142,800 Fines & Forfeitures $57,000 $63,000 $63,000 Miscellaneous $278,115 $99,448 $60,148 Use of Money & Property $68,400 $27,000 $27,000 Waste Water Receipts $300,000 $300,000 $300,000 Residual Receipts - Sr Ctr $60,000 $60,000 $60,000 F.9 Packet Pg. 189 City of Grand Terrace General Fund Revenues 2017-18 2018-19 2019-20 Transfers In $330,000 $27,352 $25,000 Total Revenues $5,653,381 $5,600,650 $5,729,668 EXPENDITURES Salaries $1,032,128 $1,188,831 $1,199,281 Benefits $609,446 $724,690 $795,690 Materials & Supplies $100,768 $114,163 $120,713 Professional/Contractual Services $3,426,899 $3,375,190 $3,415,320 Lease of Facility/Equipment $6,174 $8,000 $8,000 Utilities $145,815 $143,400 $145,000 Capital Projects $332,515 $0 $0 Transfers Out $127,133 $126,326 $125,800 Overhead Cost Allocation ($90,750) ($87,450) ($84,950) Total Expenditures $5,690,128 $5,593,150 $5,724,854 Revenues $5,653,381 $5,600,650 $5,729,668 Expenditures $5,690,128 $5,593,150 $5,724,854 NET ($36,747) $7,500 $4,814 As shown in the Revenue and Expenditure statement above, the General Fund will not be using any fund balance for FY 2018-19 and FY 2019-20. SPECIAL REVENUE FUNDS The table below lists all the funds whose approved expenditure appropriations are requesting the use of fund balance. These are mainly due to projects previously approved by City Council and are continuing into the next fiscal year. All funds listed below have sufficient fund balance to cover all requested expenditure appropriations. Table 5 City of Grand Terrace Approved Use of Fund Balance FUND FY2018-19 FY2019-20 Total Use of Fund Balance DEVELOPMENT IMPACT FEES (DIF) 11 Street Fund $564,380 $444,380 $1,008,760 46 Capital Projects - Streets $25,000 $25,000 To continue with street improvement projects as detailed in the City's 5-year Capital Improvement Program. 12 Storm Drain Fund $56,320 $56,320 $112,640 F.9 Packet Pg. 190 City of Grand Terrace Approved Use of Fund Balance FUND FY2018-19 FY2019-20 Total Use of Fund Balance To augment storm drain improvements in conjunction with commerce Way street expansion. 13 Park Fund $119,040 $54,040 $173,080 49 Capital Projects - Parks $50,000 $50,000 To implement park improvements for the Veterans Freedom park and the new Blue Mountain Trailhead. 19 Facilities Fund $70,020 $90,020 $160,040 To implement Public Works yard improvements to allow ease of access to vehicles, loading and unloading, and bulk material storage. TOTAL $809,760 $719,760 $1,529,520 SPECIAL REVENUE FUNDS 15 Air Quality Improvement Fund $57,600 $0 $57,600 For the purchase of a hybrid, diesel work truck for the Public Works/Maintenance Division. CAPITAL PROJECT FUND 47 Capital Projects - Barton/Colton Bridge $2,352 $0 $2,352 To close out the prior project and transfer the remaining balance to the General Fund. GRAND TOTAL $869,712 $719,760 $1,589,472 COMMUNITY EVENT FEE WAIVERS City Council was also presented with the fee waivers that were approved in the current year and has consented to waive the fees for FY2018-19 and FY2019-20 as summarized below: Table 7: Proposed Fee Waiver Requests: Organization Event Amount Friends of the Blue Mountain Blue Mountain Walk $620 Foundation of Grand Terrace Memorial Day Ceremony $740 Veterans Day Ceremony $830 Halloween in the Park $770 F.9 Packet Pg. 191 SB County Sheriff's Dept. National Night Out $650 TOTAL $3,610 2030 Vision and 2014-2020 Strategic Plan On May 13, 2014, the City Council approved the City of Grand Terrace 2030 Vision and 2014-2020 Strategic Plan. The Plan’s purpose is to help the City prioritize its efforts and work programs, allocating both fiscal and human resources to achieve a shared vision and goals. The Plan identified five (5) main goals as follows: • Ensure our fiscal viability; • Maintain public safety; • Promote economic development; • Develop and implement successful partnerships; and • Engage in Proactive Communication. The Approved Budget addresses these goals in the City’s Vision and Strategic Plan to balance the budget and maintain core services in a positive manner as summarized below: • Maintain sheriff contract staffing level, preserving public safety; • Maintain City Hall staffing to provide adequate levels of service in core function areas; • Provide necessary resources to implement the Economic Development Strategic Plan, develop successful partnerships and an effective communications program; and, • Maintain adequate General Fund reserves. FISCAL IMPACT: The FY2018-19 and FY2019-20 Budgets provide the funding and expenditure plan for all funds. As such, it serves as the City’s financial plan for the next two fiscal years. City Council approved all the budget requests shown above and are incorporated into the Fiscal Year 2018-2019 and 2019-20 Adopted Budgets. City Council will be kept apprised regarding actual operating results for its major funds through the 1st Quarter, Mid-Year and Year-End Budget Reviews. These reviews will confirm current year-end projections and will include an update of the FY2018-19 projected revenues and expenditures, how they affect the current and following fiscal year, and any recommended adjustments for the fiscal year budget at that time. ATTACHMENTS: • Resolution to Adopt FY2018-19 and 2019-20 Budget (DOCX) • Attachment A to Res FY2018-19 & FY2019-20 Budgets (PDF) F.9 Packet Pg. 192 • Attachment B to Resolution (DOCX) APPROVALS: Cynthia A. Fortune Completed 06/21/2018 3:46 PM Finance Completed 06/21/2018 3:47 PM City Attorney Completed 06/21/2018 4:07 PM City Manager Completed 06/21/2018 4:11 PM City Council Pending 06/26/2018 6:00 PM F.9 Packet Pg. 193 RESOLUTION NO. 2018-______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING THE ANNUAL BUDGETS FOR FISCAL YEARS 2018-2019 AND 2019-20 WHEREAS, A Proposed Budget for Fiscal Years 2018-2019 and 2019-20 were introduced during a regularly scheduled City Council meeting on June 12, 2018; and WHEREAS, Continued Deliberations for the Annual Budget for Fiscal Years 2018-2019 and 2019-20 were continued during a special scheduled City Council meeting on June 19, 2018; and WHEREAS, the City Manager has heretofore submitted to the City Council a Proposed Budget for the City for Fiscal Years 2018-2019 and 2019-20, a copy of which, as may have been amended by the City Council, is on file in the City Clerk’s Department and is available for public inspection; and WHEREAS, the said Proposed Budget contains estimates of the services, activities and projects comprising the budget, and contains expenditure requirements and the resources available to the City; and WHEREAS, the said Proposed Budget contains the estimates of uses of fund balance as required to stabilize the delivery of City services during periods of operational deficits; and WHEREAS, the City Council was presented with the proposed fee waivers for Fiscal Years 2018-19 and 2019-20; and WHEREAS, the City Council authorizes payment of expenses incurred by means of a check register prepared by the Finance Department and approved at regular meetings of City Council; and WHEREAS, said expenses are recurring in nature, the amounts having been previously approved by ordinance or resolution or otherwise entailing normal, administrative expenses including tax deposits, utility costs, storage fees and related costs of doing business; and WHEREAS, the City Council was presented with the proposed list of recurring financial obligations for Fiscal Years 2018-19 and 2019-20; and WHEREAS, the City Council has made such revisions to the Proposed Budget as so desired; and WHEREAS, the Proposed Budget conforms with the City’s 2030 Vision and 2014-2020 Strategic Plan; and F.9.a Packet Pg. 194 At t a c h m e n t : R e s o l u t i o n t o A d o p t F Y 2 0 1 8 - 1 9 a n d 2 0 1 9 - 2 0 B u d g e t ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) WHEREAS, the Proposed Budget, as herein approved, will enable the City Council to make adequate financial plans and will ensure that City officers can administer their respective functions in accordance with such plans. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE VALLEY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: 1. The Proposed Budget, with summaries listed as Attachment A to this Resolution and as on file in the City Clerk’s Department and as may have been amended by the City Council, is hereby approved and adopted as the Annual Budgets of the City of Grand Terrace for Fiscal Years 2018-2019 and 2019-20; 2. The amounts of proposed expenditures, which include the uses of fund balance specified in the approved budget, are hereby appropriated for the various budget programs and units for said fiscal years; 3. The List of Community Event Fee Waivers, listed as Attachment B to this Resolution and as on file in the City Clerk’s Department and as may have been amended by the City Council, is hereby approved and adopted as the Annual Community Event Fee Waiver List for Fiscal Years 2018-2019 and 2019-20; BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon the date of its adoption. PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 27th day of June, 2017 by the following vote: Mayor of the City of Grand Terrace and the City Council thereof ATTEST: City Clerk of the City of Grand Terrace F.9.a Packet Pg. 195 At t a c h m e n t : R e s o l u t i o n t o A d o p t F Y 2 0 1 8 - 1 9 a n d 2 0 1 9 - 2 0 B u d g e t ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) I, DEBRA THOMAS, CITY CLERK of the City of Grand Terrace, California, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 26th day of June, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Debra Thomas, City Clerk APPROVED AS TO FORM: City Attorney F.9.a Packet Pg. 196 At t a c h m e n t : R e s o l u t i o n t o A d o p t F Y 2 0 1 8 - 1 9 a n d 2 0 1 9 - 2 0 B u d g e t ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) F.9.b Packet Pg. 197 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. F.9.b Packet Pg. 198 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY OF GRAND TERRACE Adopted Budget Fiscal Years 2018 – 2019 & 2019 ‐ 2020 COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER ‐22795 BARTON ROAD GRAND TERRACE, CA 92313 Darcy McNaboe, Mayor Sylvia Robles, Mayor Pro Tem Doug Wilson, Council Member Bill Hussey, Council Member Kenneth J. Henderson, Council Member G. Harold Duffey, City Manager F.9.b Packet Pg. 199 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Our Mission To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of fiscally responsible government. Our Vision Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. Our Core Values Open and Inclusive Government Exceptional Customer Service Honesty and Integrity Innovation and Creativity Mutual Respect Positive and Productive Work Environment Goals 1. Ensure Our Fiscal Viability Commit to a Balanced Budget Identify Additional Revenue Sources Review Expenditures and Seek Savings Explore Creative Means to Provide Services Ensure Appropriate Cost Recovery for Services 2. Maintain Public Safety Ensure Staff Levels for Police Services Remain Adequate for Our Community Invest in Critical Improvements to Infrastructure 3. Promote Economic Development Develop Proactive Economic Development Plan to Attract New Businesses Invest in Infrastructure Needed to Support Business Attraction and Retention Prepare for Development by Updating Zoning and Development Codes including the Sign Code 4. Develop and Implement Successful Partnerships Work Collaboratively with Community Groups, Private and Public Sector Agencies to Facilitate the Delivery of Services Benefitting Youth, Seniors and Our Community Work with Local, Regional and State Agencies to Secure Funding for Programs and Projects 5. Engage in Proactive Communication Develop and Implement a Cost Effective Proactive Communication Program Utilize Technology and Web‐Based Tools to Disseminate Information Engage the Community by Participation CITY OF GRAND TERRACE 2030 VISION and 2014‐2020 STRATEGIC PLAN F.9.b Packet Pg. 200 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2018-19 & FY2019-20 Table of Contents Introduction .............................................................................................................................. i Financial Structure ................................................................................................................... 1 Fund Balance FY2017-18 Year-End Fund Balance ................................................................................... 6 FY2018-29 Estimated Fund Balance .................................................................................. 7 FY2019-20 Estimated Balance ........................................................................................... 8 Revenue Summary Adopted Revenue by Fund ................................................................................................. 10 Adopted Revenues – Citywide ............................................................................................ 11 Adopted Revenues – General Fund .................................................................................... 13 Expenditure Summary Adopted Expenditure by Fund ............................................................................................. 16 Adopted Expenditure – City wide ........................................................................................ 17 Adopted Expenditures – General Fund ............................................................................... 19 Revenue & Expenditure Statements Revenue & Expenditure Statement - Citywide .................................................................... 22 Revenue & Expenditure Statement - General Fund ............................................................ 23 Position Summary ................................................................................................................... 25 Transfers ................................................................................................................................. 29 General Fund by Department Revenue & Expenditure Statement ..................................................................................... 34 City Council ......................................................................................................................... 37 City Manager ....................................................................................................................... 45 City Clerk ............................................................................................................................. 61 City Attorney........................................................................................................................ 67 Finance ............................................................................................................................... 71 Planning & Development Services ...................................................................................... 77 Public Works ....................................................................................................................... 91 Public Safety ....................................................................................................................... 105 F.9.b Packet Pg. 201 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2018-19 & FY2019-20 Table of Contents FY2018-19 Adopted Budget Summary Revenue & Expenditure Summary - by Category ............................................................... 111 Revenue & Expenditure Summary – Category Detail General Fund ............................................................................................................. 115 Development Impact Fees ......................................................................................... 121 Special Revenue Funds ............................................................................................. 127 Waste Water Fund ..................................................................................................... 135 Grant Funds ............................................................................................................... 139 Successor Agency...................................................................................................... 145 Capital Project Funds ................................................................................................. 149 Housing Successor Agency ....................................................................................... 153 FY2019-20 Adopted Budget Summary Revenue & Expenditure Summary - by Category ............................................................... 157 Revenue & Expenditure Summary – Category Detail General Fund ............................................................................................................. 163 Development Impact Fees ......................................................................................... 169 Special Revenue Funds ............................................................................................. 175 Waste Water Fund ..................................................................................................... 183 Grant Funds ............................................................................................................... 187 Successor Agency...................................................................................................... 193 Capital Project Funds ................................................................................................. 199 Housing Successor Agency ....................................................................................... 205 Glossary of Terms ................................................................................................................... 209 F.9.b Packet Pg. 202 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY OF GRAND TERRACE FY2018-19 & FY2019-20 INTRODUCTION F.9.b Packet Pg. 203 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. F.9.b Packet Pg. 204 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) June 12, 2018 Honorable Mayor and City Council of the City of Grand Terrace Introduction Fund Balance or Rainy Day Fund Transmittal Letter For your consideration, I am submitting a two-year budget, Fiscal Years (FY) 2018/19 and (FY) 2019/20 budgets, which represents the 3'd and 4th years of balanced budgets during my tenure as City Manager. The budgets represent the final Operational Plans (final phases) of the first 5 years of the City's 2030 Vision. This year's budget submittal, like those submitted throughout the planning process of the 2030 Vision is centered around the City Council's five primary goals: • Insure Our Fiscal Solvency • Maintain Public Safety -• Promote Economic Development • Develop and hnplement Successful Partnerships • Engage In Proactive Communications During last year's budget submittal, staff indicated the budget submittal represented a shift from the planning phase to implementation. The 2018/19 and 2019/20 budgets will continue the implementation phase by delivering projects identified in the 2030 Vision. To insure the delivery of projects identified within the 2030 visioning and implementation phases are not delayed, staff's proposed budget recommends few changes from the 2018/19 (FY) Budget. The General Fund budgets are balanced budgets for (FY) 2018/19 and (FY) 2019/20 with revenue of $5,600,650 million and expenses of approximately $5,600,650 million for 2018/19, leaving a projected fund balance of approximately $0 in the first year of the two-year budget. While the second year of the Two-year budget is also projected to balance with Revenues of $5,729,668 and expenses of $5,728,354. Although Council will be approving a two-year budget, Staff will revisit its revenue assumptions and actual expenses throughout the year to insure projections and actual expenses were on target and relevant during the second year of this two-year budget. The increases ill expenditures in the budgets from the current year, to the proposed budgets are primarily from: annual increases to our Sheriffs Contract F.9.b Packet Pg. 205 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Law Enforcement Services Innovation and Partnerships to Deliver Services More Efficiently ($121,000); CalPERS Unfunded Accrued Liability ($100,000), and the loss of ($237,000) in Admin allowance from the Successor Agency. Staff made some adjustments and unfunded some positions to insure the City maintains a balanced budget. The budget proposal still maintains the GFOA (Government Finance Officers Association) recommendations that the city retain an unrestricted budgetary fund balance in the general fund of no less than two months of regular general fund operating revenues (this year it is set at $883,000) or regular general fund operating expenditures. The economy is still robust, and staff projects continued increases in core revenues such as Property and Sales taxes. However, impacts of new Property and Sales taxes aren't immediately known because of lag in time from transaction to reporting periods. An increase in Property tax may not be realized for up to 18 months after the transaction takes place. In addition, it may take one or two quarters before the impact of increases to Sales tax revenue is officially known by a City. A good example -Last August, the City lost its #1 sales tax generator (approximately $160,000 annually), However in 2016, a large and valuable commercial property sold, adding $60,000,000 ($120,000 in property tax revenue to City) to the property tax roll. The total impact of the sales tax loss impacts the revenue for the 2018/ 19 (FY) budget, but the property tax revenue gain in 2016, almost negates the loss of the sales taxes. Staff conservatively anticipates approximately $50,000 from increased Sales taxes from new retail businesses within the 2018/19 (FY). Revenues will be adjusted once actual sales transactions are reported over the course of the first fiscal year. The budgets propose two annual increases ($121,000 year one and $88,580 year two) to the Sheriffs contract, which do not represent an increase in the levels of service, just a cost for the service. Staff will continue to monitor the budget and report to the Council in the 1st quarter and midyear budget reports. If any savings or revenue increases occur, staff will return to Council with options to use the savings for additional public safety support. The City Council placed a Parcel Tax on the November 6, 2018 ballot to increase the level of Sheriff patrol by 40 hours a week. If the Parcel Tax passes, the City will be able to add the additional service as soon as December 01, 2018. The 2018/19 budget includes a new hybrid Code Enforcement and Animal Control program, where Code Officer are also Animal Control Officers. The goal of the program is to increase efficiencies of our 11 F.9.b Packet Pg. 206 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Sale of Property And Other Revenues Special Funds Economic Development Partnerships overall operations. The City will eliminate its contact with the City of San Bernardino for animal control services and perform those duties in house. It is estimated the City will save approximately $50,000 by bringing the service in house. The City is also poised to liquidate several real estate holdings that are either owned by the City; the Successor Agency or the Housing Successor Agency. The revenue from the sale of some real estate can be placed into the General Fund, while revenue from other transactions may be restricted to certain funds. Staff anticipates over $1,000,000 in real estate transactions to occur within the first two quarters of the 2018/19 (FY) budget. Staff also believes that a majority of the funds will be restricted and should not be considered for immediate disbursement in this 2018/19 (FY) budget. In addition, voters recently approved Proposition 68 (Park and Water Bond) which earmarks approximately $200,000 for park maintenance and improvements for cities like Grand Terrace. However, the proposed Tax Fairness, Transparency and Associability Act (TFTAA) on November's ballot could remove this park funding option. Therefore, staff did not include any Proposition 68 funding in this year's budget submittal. The two-year budget also includes use of millions of dollars in Special Funds (Funds are restricted and can only be used for identified purposes). These funds will allow the City to enhance the City's existing infrastructure in the following manner: Phase II of Pavement Management Project; Retrofit all City Street Lamps to LED Lights; Planning and Construction of Blue Mt. Trail Head: Expansion of Commerce Way to Van Buren and from Van Buren to Taylor and Main St.; Completion of Phase I and II of the 1-215 Barton Rd. Interchange Project and programming the use of $2,000,000 in Redevelopment Bond Proceeds. The next two fiscal years also offers a very exciting time for Economic Development as the 134-acre Gateway Specific Plan makes its way through the environmental and entitlement phases. City Staff is working very closely with the Lewis Group to insure timely review of plans and reports to support the land use application. In addition, the City and The Lewis Group are both required to complete infrastructure improvements related to the Specific Plan. The overall project is estimated at build out 111 F.9.b Packet Pg. 207 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) General Fund liability Bond Proceeds and Enhanced Infrastructure and Financial Districts to have an assessed value of approximately $400,000,000. It is anticipated that occupancy of the first phase of the Lewis Group's Specific Plan (Homecoming Project) will take place sometime in 2021. Staff also anticipates over 900,000 sq. ft. of commercial and office space within the Gateway Specific Plan to also start building during this time frame. While the City has maintained a healthy annual General Fund and is not deficit spending, the City does have some long-term liability. The Liability is not due and payable now and it is not anticipated that the debt will be called in the near future and create a significant financial crisis for the City. However, the debt still represents a liability that the City must plan to address in the future. It is estimated that the General Fund Liability is $7.6 million dollars and can be categorized as follows: • OPEB-Other Postemployment Benefits is the long-term liability the city has for payment of retiree medical benefits ($1.6m) • Unfunded Accrued Liability-The City must repay CalPERS $4.8 m to fully fund its employee pensions for Classic Employee pension accounts that underperformed in the investment market. • JPIA Retrospective Liability are cost allocation adjustments that cover prior periods claims ($127,000) • Loan from for RDA-The City's General Fund, from FY1992-93 until FY2000-01, borrowed money from the former RDA totaling $4.6m. Since its' dissolution, the General Fund has paid approximately $3.5m to the Successor Agency. The current loan balance owed to the Successor Agency is $1. lm, of which $150,000 is owed to the Housing Successor Agency. The next payment of $200,000 is due in FY2028-29. A longer term financial strategy will need to be developed to factor in the liability and its longer-term impacts on the City long term financial strategy. Staff is also working on the implementation of an EIFD (Enhanced Infrastructure and Financial District), which will allow the City to use property tax increments (its own and partner with other agencies) to help fund critical infrastructure and development projects. Staff is in the last phase of winding down its former Redevelopment Agency and will have access to use $2,000,000 of its $19,000,000 of Redevelopment Bond proceeds. The Council and staff will hold future meetings to program the use of the Bond Proceeds, which can only be used for the original purpose of the bonds. lV F.9.b Packet Pg. 208 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Budget As Policy Document As referenced in the beginning ofthis budget message, the 2018/19 (FY) and (FY) 2019/20 budgets were not built to expand additional services, as the Council achieved that goal over the last 4 budget cycles. The two- year budget was developed to deliver projects that are in their final phase and to maintain the current levels of service. Staff developed the budget, based on comments and existing Council goals and objectives. Therefore, I submit this budget to the Council with a full understanding that it is a blueprint to achieve staff's interpretation of the Council's overall goals. However, the budget will be adopted as a policy document and the policy makers must determine, what is appropriate policy and levels of service for their constituents. In addition, if the Council modifies or approves staff's proposed budget, there will always be opportunities for Council to adjust assumptions made by staff during the 151 and 2nd quarters of the new fiscal year. Staff is confident that FY 2018/19 budget will support an expanding economy and provide exceptional customer service to residents and business owners. We will also continue to find ways to expand and improve on methods to reach out to the community and our partners to insure they are informed of the policies the Council will adopt in the budget document. I want to thank the Council and the front-line staff for continuing the dialogue with residents and the business community. The Council has been able to effectively Plan the Work and the front-line employees and the managers are delivering projects and effectively working the plan. F.9.b Packet Pg. 209 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. F.9.b Packet Pg. 210 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FINANCIAL STRUCTURE 1 F.9.b Packet Pg. 211 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 2 F.9.b Packet Pg. 212 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) City of Grand Terrace Financial Structure Fund* Department/ Cost Center *City Council adopts the Proposed Budget at the FUND Level. Account Line Item Account Element Account Object 3 F.9.b Packet Pg. 213 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) City of Grand Terrace Budget Process Flow Chart Budget Meeting with Department Heads (City Manager outlines budget goals and directives) Finance Department Prepares Proposed Budget Departments Submit Budget Requests (Data entry into worksheets) Finance Department Review (Review & analysis of budget requests & revenues estimates) City Manager presents Proposed Budget to Council (Public Hearing) City Council Conducts Budget Meetings to Review Proposed Budget City Council Adopts Budget January April February March April May / June June 4 F.9.b Packet Pg. 214 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 CITY OF GRAND TERRACE FY2018-19 & FY2019-20 FUND BALANCE 5 F.9.b Packet Pg. 215 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) R E Fund Fund Title Fund Balance, June 30, 2017 Estimated Revenues FY2017-18 Year-End Projections FY2017-18 Estimated Fund Balance, June 30, 2018 GENERAL FUND 10 GENERALFUND $850,828 $5,303,781 $5,300,569 $854,040 61 COMMUNITY BENEFITS FUND $13,853 $25,000 $18,461 $20,392 62 LIGHT UP GRAND TERRACE $3,884 $18,200 $18,500 $3,584 63 GT ILLEGAL FIREWORKS ENFORCEMENT $405 $0 $0 $405 64 PUBLIC SAFETY FUND $34,833 $170,400 $203,098 $2,135 68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $6,000 $6,000 $0 70 EQUIPMENT REPLACEMENT RESERVE FUND $13,917 $130,000 $143,500 $417 DEVELOPMENT IMPACT FEES (DIF) 11 STREET FUND $1,494,757 $91,968 $500,000 $1,086,725 12 STORM DRAIN FUND $180,572 $21,692 $0 $202,264 13 PARK FUND $431,760 $66,457 $281,000 $217,217 19 FACILITIES FUND $303,198 $15,306 $50,000 $268,504 SPECIAL REVENUE FUNDS 14 SLESF (AB3229 COPS)$20,802 $105,603 $100,439 $25,966 15 AIR QUALITY IMPROVEMENT FUND $74,525 $14,232 $13,701 $75,056 16 GAS TAX FUND $110,949 $449,373 $526,190 $34,132 17 TRAFFIC SAFETY FUND $17,995 $4,420 $780 $21,635 20 MEASURE "I" FUND $320,339 $194,274 $194,077 $320,536 25 SPRING MOUNTAIN RANCH $414,280 $3,000 $0 $417,280 26 LNDSCP & LGTG ASSESSMENT DIST $0 $18,300 $13,580 $4,720 67 PUBLIC, EDUCATIONAL & GOVT ACCESS $24,561 $19,450 $15,000 $29,011 76 EIFD - ENHANCED INFRAST FIN DIST $0 $0 $25,000 ($25,000) ENTERPRISE FUND 21 WASTE WATER DISPOSAL FUND $1,420,913 $9,900 $0 $1,430,813 GRANT FUNDS 22 CDBG - COMM DEV BLOCK GRANT $1,432 $46,537 $46,326 $1,643 65 SENIOR BUS PROGRAM FUND $20,038 $35,560 $33,535 $22,063 66 CAL RECYCLE GRANT $34 $0 $0 $34 73 ACTIVE TRANSPORTATION PRGRM FUND $0 $60,000 $60,000 $0 74 HIGHWAY SAFETY IMPROV PROGRAM $0 $0 $0 $0 75 EMPG - EMER MGMT PREP GRANT $0 $0 $0 $0 SUCCESSOR AGENCY 31 S/A RDA OBLIGATION RETIREMENT FUND $1,287,272 $2,100,939 $2,100,000 $1,288,211 32 S/A CAPITAL PROJECTS FUND $1,036 $210,000 $205,928 $5,108 33 S/A DEBT SERVICE FUND $119,078 $2,026,360 $1,996,000 $149,438 36 2011 TABS A & B BOND PROCEEDS $19,721,768 $50,000 $0 $19,771,768 37 S/A CRA PROJECTS TRUST $0 $0 $0 $0 CAPITAL PROJECT FUNDS 46 CAPITAL IMPROVEMENTS - STREETS $18,438 $514,500 $514,041 $18,897 47 CAP.PRJ. BARTON/COLTON BRIDGE $2,352 $0 $0 $2,352 48 CAPITAL PROJECTS FUND $0 $0 $526 ($526) 49 CAPITAL PROJECTS FUND- PARKS $9,176 $281,000 $214,619 $75,557 50 CAPITAL PROJECT BOND PROCEEDS $0 $0 $0 $0 52 HOUSING SUCCESSOR AGENCY $2,565 $50,000 $7,475 $45,090 $26,915,560 $12,042,252 $12,588,345 $26,369,467 City of Grand Terrace FY2017-18 Year-End Projected Revenue, Expense & Fund Balance 6 F.9.b Packet Pg. 216 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) R E Fund Fund Title Fund Balance, June 30, 2018 Estimated Revenues FY2018-19 Approved Expenditures FY2018-19 Estimated Fund Balance, June 30, 2019 GENERAL FUND 10 GENERALFUND $854,040 $5,530,850 $5,523,350 $861,540 61 COMMUNITY BENEFITS FUND $20,392 $20,000 $20,000 $20,392 62 LIGHT UP GRAND TERRACE $3,584 $10,000 $10,000 $3,584 63 GT ILLEGAL FIREWORKS ENFORCEMENT $405 $500 $500 $405 64 PUBLIC SAFETY FUND $2,135 $0 $0 $2,135 68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $39,300 $39,300 $0 70 EQUIPMENT REPLACEMENT RESERVE FUND $417 $0 $0 $417 DEVELOPMENT IMPACT FEES (DIF) 11 STREET FUND $1,086,725 $48,000 $612,380 $522,345 12 STORM DRAIN FUND $202,264 $13,250 $69,570 $145,944 13 PARK FUND $217,217 $89,400 $208,440 $98,177 19 FACILITIES FUND $268,504 $20,000 $90,020 $198,484 SPECIAL REVENUE FUNDS 14 SLESF (AB3229 COPS)$25,966 $100,050 $100,050 $25,966 15 AIR QUALITY IMPROVEMENT FUND $75,056 $13,000 $70,600 $17,456 16 GAS TAX FUND $34,132 $610,600 $608,880 $35,852 17 TRAFFIC SAFETY FUND $21,635 $6,000 $0 $27,635 20 MEASURE "I" FUND $320,536 $193,000 $193,000 $320,536 25 SPRING MOUNTAIN RANCH $417,280 $3,000 $0 $420,280 26 LNDSCP & LGTG ASSESSMENT DIST $4,720 $19,440 $19,440 $4,720 67 PUBLIC, EDUCATIONAL & GOVT ACCESS $29,011 $21,500 $21,500 $29,011 76 EIFD - ENHANCED INFRAST FIN DIST ($25,000)$0 $0 ($25,000) ENTERPRISE FUND 21 WASTE WATER DISPOSAL FUND $1,430,813 $10,000 $10,000 $1,430,813 GRANT FUNDS 22 CDBG - COMM DEV BLOCK GRANT $1,643 $47,876 $47,876 $1,643 65 SENIOR BUS PROGRAM FUND $22,063 $37,450 $37,450 $22,063 66 CAL RECYCLE GRANT $34 $5,000 $5,000 $34 73 ACTIVE TRANSPORTATION PRGRM FUND $0 $120,000 $119,810 $190 74 HIGHWAY SAFETY IMPROV PROGRAM $0 $235,000 $234,690 $310 75 EMPG - EMER MGMT PREP GRANT $0 $0 $0 $0 SUCCESSOR AGENCY 31 S/A RDA OBLIGATION RETIREMENT FUND $1,288,211 $2,065,200 $2,065,200 $1,288,211 32 S/A CAPITAL PROJECTS FUND $5,108 $33,100 $33,100 $5,108 33 S/A DEBT SERVICE FUND $149,438 $2,032,100 $2,032,100 $149,438 36 2011 TABS A & B BOND PROCEEDS $19,771,768 $0 $0 $19,771,768 37 S/A CRA PROJECTS TRUST $0 $0 $0 $0 CAPITAL PROJECT FUNDS 46 CAPITAL IMPROVEMENTS - STREETS $18,897 $565,000 $550,000 $33,897 47 CAP.PRJ. BARTON/COLTON BRIDGE $2,352 $0 $2,352 $0 48 CAPITAL PROJECTS FUND ($526)$526 $0 $0 49 CAPITAL PROJECTS FUND- PARKS $75,557 $185,000 $150,000 $110,557 50 CAPITAL PROJECT BOND PROCEEDS $0 $0 $0 $0 52 HOUSING SUCCESSOR AGENCY $45,090 $50,000 $28,320 $66,770 $26,369,467 $12,124,142 $12,902,928 $25,590,681 City of Grand Terrace FY2018-19 Adopted Revenue, Expense & Fund Balance 7 F.9.b Packet Pg. 217 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) R E Fund Fund Title Fund Balance, June 30, 2019 Estimated Revenues FY2019-20 Approved Expenditures FY2019-20 Estimated Fund Balance, June 30, 2018 GENERAL FUND 10 GENERALFUND $861,540 $5,699,168 $5,694,354 $866,354 61 COMMUNITY BENEFITS FUND $20,392 $20,000 $20,000 $20,392 62 LIGHT UP GRAND TERRACE $3,584 $10,000 $10,000 $3,584 63 GT ILLEGAL FIREWORKS ENFORCEMENT $405 $500 $500 $405 64 PUBLIC SAFETY FUND $2,135 $0 $0 $2,135 68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $0 $0 $0 70 EQUIPMENT REPLACEMENT RESERVE FUND $417 $0 $0 $417 DEVELOPMENT IMPACT FEES (DIF) 11 STREET FUND $522,345 $48,000 $492,380 $77,965 12 STORM DRAIN FUND $145,944 $13,250 $69,570 $89,624 13 PARK FUND $98,177 $69,400 $123,440 $44,137 19 FACILITIES FUND $198,484 $20,000 $110,020 $108,464 SPECIAL REVENUE FUNDS 14 SLESF (AB3229 COPS)$25,966 $100,050 $100,050 $25,966 15 AIR QUALITY IMPROVEMENT FUND $17,456 $13,000 $13,000 $17,456 16 GAS TAX FUND $35,852 $610,600 $608,880 $37,572 17 TRAFFIC SAFETY FUND $27,635 $6,000 $0 $33,635 20 MEASURE "I" FUND $320,536 $193,000 $193,000 $320,536 25 SPRING MOUNTAIN RANCH $420,280 $3,000 $0 $423,280 26 LNDSCP & LGTG ASSESSMENT DIST $4,720 $19,440 $19,440 $4,720 67 PUBLIC, EDUCATIONAL & GOVT ACCESS $29,011 $21,500 $21,500 $29,011 76 EIFD - ENHANCED INFRAST FIN DIST ($25,000)$0 $0 ($25,000) ENTERPRISE FUND 21 WASTE WATER DISPOSAL FUND $1,430,813 $10,000 $10,000 $1,430,813 GRANT FUNDS 22 CDBG - COMM DEV BLOCK GRANT $1,643 $47,876 $47,876 $1,643 65 SENIOR BUS PROGRAM FUND $22,063 $37,450 $37,450 $22,063 66 CAL RECYCLE GRANT $34 $5,000 $5,000 $34 73 ACTIVE TRANSPORTATION PRGRM FUND $190 $100,000 $99,810 $380 74 HIGHWAY SAFETY IMPROV PROGRAM $310 $185,000 $184,690 $620 75 EMPG - EMER MGMT PREP GRANT $0 $0 $0 $0 SUCCESSOR AGENCY 31 S/A RDA OBLIGATION RETIREMENT FUND $1,288,211 $2,065,200 $2,065,200 $1,288,211 32 S/A CAPITAL PROJECTS FUND $5,108 $33,100 $33,100 $5,108 33 S/A DEBT SERVICE FUND $149,438 $2,032,100 $2,032,100 $149,438 36 2011 TABS A & B BOND PROCEEDS $19,771,768 $0 $0 $19,771,768 37 S/A CRA PROJECTS TRUST $0 $0 $0 $0 CAPITAL PROJECT FUNDS 46 CAPITAL IMPROVEMENTS - STREETS $33,897 $445,000 $470,000 $8,897 47 CAP.PRJ. BARTON/COLTON BRIDGE $0 $0 $0 $0 48 CAPITAL PROJECTS FUND $0 $0 $0 $0 49 CAPITAL PROJECTS FUND- PARKS $110,557 $100,000 $150,000 $60,557 50 CAPITAL PROJECT BOND PROCEEDS $0 $0 $0 $0 52 HOUSING SUCCESSOR AGENCY $66,770 $50,000 $28,320 $88,450 $25,590,681 $11,957,634 $12,639,680 $24,908,635 City of Grand Terrace FY2019-20 Adopted Revenue, Expense & Fund Balance 8 F.9.b Packet Pg. 218 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY OF GRAND TERRACE FY2018-19 & FY2019-20 REVENUE SUMMARY 9 F.9.b Packet Pg. 219 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 2015-16 2016-17 2017-18 2018-19 2019-20 Fund Fund Title Actual Actual Projected Adopted Adopted GENERAL FUNDS 10 GENERAL FUND $4,422,583 $5,487,345 $5,303,781 $5,530,850 $5,699,168 61 COMMUNITY BENEFITS FUND $25,029 $25,113 $25,000 $20,000 $20,000 62 LIGHT UP GRAND TERRACE $0 $9,269 $18,200 $10,000 $10,000 63 GT ILLEGAL FIREWORKS ENFORCEMENT $0 $503 $0 $500 $500 64 PUBLIC SAFETY FUND $290,370 $927 $170,400 $0 $0 68 40TH YEAR BIRTHDAY CELEBRATION FND $0 $0 $6,000 $39,300 $0 70 EQUIP REPLACEMENT RESERVE FUND $420,733 $268 $130,000 $0 $0 DEVELOPMENT IMPACT FEES (DIF) 11 STREET FUND $35,081 $161,918 $91,968 $48,000 $48,000 12 STORM DRAIN FUND $11,503 $78,139 $21,692 $13,250 $13,250 13 PARK FUND $36,813 $241,553 $66,457 $89,400 $69,400 19 FACILITIES FUND $9,490 $54,079 $15,306 $20,000 $20,000 SPECIAL REVENUE FUNDS 14 SLESF (AB3229 COPS)$114,666 $129,640 $105,603 $100,050 $100,050 15 AIR QUALITY IMPROVEMENT FUND $14,579 $16,119 $14,232 $13,000 $13,000 16 GAS TAX FUND $364,114 $334,988 $449,373 $610,600 $610,600 17 TRAFFIC SAFETY FUND $16,317 $8,730 $4,420 $6,000 $6,000 20 MEASURE "I" FUND $199,714 $212,358 $194,274 $193,000 $193,000 25 SPRING MOUNTAIN RANCH $389 $219,153 $3,000 $3,000 $3,000 26 LNDSCP & LGTG ASSESSMENT DIST $12,166 $12,494 $18,300 $19,440 $19,440 67 PUBLIC, EDUCATIONAL & GOVT ACCESS $3,943 $20,619 $19,450 $21,500 $21,500 76 EIFD - ENHANCED INFRAST FIN DIST $0 $92 $0 $0 $0 ENTERPRISE FUND 21 WASTE WATER DISPOSAL FUND $2,905 $7,292 $9,900 $10,000 $10,000 GRANT FUNDS 22 CDBG - COMM DEV BLOCK GRANT $25,495 $45,530 $46,537 $47,876 $47,876 65 SENIOR BUS PROGRAM FUND $10,496 $62,977 $35,560 $37,450 $37,450 66 CAL RECYCLE GRANT $5,009 $5,025 $0 $5,000 $5,000 73 ACTIVE TRANSPORTATION PRGRM FUND $0 $0 $60,000 $120,000 $100,000 74 HIGHWAY SAFETY IMPROV PROGRAM $0 $0 $0 $235,000 $185,000 75 EMPG - EMER MGMT PREP GRANT $0 $11,600 $0 $0 $0 SUCCESSOR AGENCY 31 S/A RDA REVENUE FUND $2,268,592 $2,189,565 $2,100,939 $2,065,200 $2,065,200 32 S/A CAPITAL PROJECTS FUND $258,377 $265,795 $210,000 $33,100 $33,100 33 S/A DEBT SERVICE FUND $2,087,657 $1,863,430 $2,026,360 $2,032,100 $2,032,100 36 2011 TABS A & B BOND PROCEEDS $75,741 $93,181 $50,000 $0 $0 37 S/A CRA PROJECTS TRUST $163,337 $0 $0 $0 $0 CAPITAL PROJECT FUNDS 46 CAPITAL IMPROVEMENTS - STREETS $52 $588,829 $514,500 $565,000 $445,000 47 CAP.PRJ. BARTON/COLTON BRIDGE $5 $15 $0 $0 $0 48 CAPITAL PROJECTS FUND $501 $341,822 $0 $526 $0 49 CAPITAL PROJECTS FUND- PARKS $70,160 $80,192 $281,000 $185,000 $100,000 50 CAPITAL PROJECT BOND PROCEEDS $0 $0 $0 $0 $0 52 HOUSING SUCCESSOR AGENCY $8,262 $173 $50,000 $50,000 $50,000 $10,954,079 $12,568,733 $12,042,252 $12,124,142 $11,957,634 City of Grand Terrace FY 2018-19 and FY 2019-20 Adopted Revenue Summary by Fund 10 F.9.b Packet Pg. 220 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Property Tax $4,064,640 33.5% Residual Receipts - RPTTF $1,090,000 9.0% Proceeds from Sale of Property $80,000 0.7% Franchise Fees $524,300 4.3% Licenses, Fees & Permits $600,100 4.9% Sales Tax $963,000 7.9% Gas Tax $519,800 4.3% Intergovernmental Revenue/Grants $578,086 4.8% Charges for Services $136,600 1.1% Fines & Forfeitures $69,000 0.6% Miscellaneous $149,688 1.2% Use of Money & Property $40,050 0.3% Waste Water Receipts $300,000 2.5% Residual Receipts - Sr Ctr $60,000 0.5% Transfers In $2,948,878 24.3% TOTAL $12,124,142 Property Tax 33.5% Residual Receipts -RPTTF 6.3% Proceeds from Sale of Property 0.7%Franchise Fees 4.3%Licenses, Fees & Permits 4.9% Sales Tax 7.9% Gas Tax 4.3% Charges for Services 1.1% Charges for Services 1.1% Fines & Forfeitures 0.6% Misc. 1.1% Use of Money & Property 0.3% Waste Water Receipts 2.5% Residual Receipts -Sr Ctr 0.5% Transfers In 24.3% City of Grand Terrace 2018-19 Citywide Adopted Revenues 11 F.9.b Packet Pg. 221 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Property Tax $4,114,890 34.4% Residual Receipts - RPTTF $1,173,400 9.8% Proceeds from Sale of Property $80,000 0.7% Franchise Fees $534,790 4.5% Licenses, Fees & Permits $585,030 4.9% Sales Tax $978,400 8.2% Gas Tax $519,800 4.3% Intergovernmental Revenue/Grants $508,086 4.2% Charges for Services $142,800 1.2% Fines & Forfeitures $69,000 0.6% Miscellaneous $110,388 0.9% Use of Money & Property $40,050 0.3% Waste Water Receipts $300,000 2.5% Residual Receipts - Sr Ctr $60,000 0.5% Transfers In $2,741,000 22.9% TOTAL $11,957,634 Property Tax 34.4% Residual Receipts -RPTTF 6.3% Proceeds from Sale of Property 0.7%Franchise Fees 4.5%Licenses, Fees & Permits 4.9% Sales Tax 8.2% Gas Tax 4.3% Charges for Services 1.1% Charges for Services 1.2% Fines & Forfeitures 0.6% Misc. 1.1% Use of Money & Property 0.3% Waste Water Receipts 2.5% Residual Receipts -Sr Ctr 0.5%Transfers In 22.9% City of Grand Terrace 2019-20 Citywide Adopted Revenues 12 F.9.b Packet Pg. 222 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) R10Property Tax Property Tax $1,980,000 35.4% R10Residual Receipt Residual Receipts - RPTTF $1,090,000 19.5% R10Proceeds from Sa Proceeds from Sale of Property $80,000 1.4% R10Franchise Fees Franchise Fees $524,300 9.4% R10Licenses, Fees & Licenses, Fees & Permits $416,450 7.4% R10Sales Tax Sales Tax $770,000 13.7% R10Intergovernmenta Intergovernmental Revenue/Grants $26,500 0.5% R10Charges for Serv Charges for Services $136,600 2.4% R10Fines & Forfeiture Fines & Forfeitures $63,000 1.1% R10Miscellaneous Miscellaneous $99,448 1.8% R10Use of Money & P Use of Money & Property $27,000 0.5% R10Waste Water Rec Waste Water Receipts $300,000 5.4% R10Residual Receipt Residual Receipts - Sr Ctr $60,000 1.1% R10Transfers In Transfers In $27,352 0.5% TOTAL $5,600,650 Property Tax 35.4% Residual Receipts -RPTTF 6.3%Proceeds from Sale of Property 1.4% Franchise Fees 9.4% Licenses, Fees & Permits 7.4% Sales Tax 13.7% Charges for Services 1.1% Fines & Forfeitures 1.1% Misc. 1.8% Use of Money & Property … Waste Water Receipts 5.4% Residual Receipts - Sr Ctr 1.1%Transfers In 0.5% City of Grand Terrace 2018-19 General Fund Adopted Revenues 13 F.9.b Packet Pg. 223 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) R10Property Tax Property Tax $2,030,250 35.4% R10Residual Receipt Residual Receipts - RPTTF $1,173,400 20.5% R10Proceeds from Sa Proceeds from Sale of Property $80,000 1.4% R10Franchise Fees Franchise Fees $534,790 9.3% R10Licenses, Fees & Licenses, Fees & Permits $421,380 7.4% R10Sales Tax Sales Tax $785,400 13.7% R10Intergovernmenta Intergovernmental Revenue/Grants $26,500 0.5% R10Charges for Serv Charges for Services $142,800 2.5% R10Fines & Forfeiture Fines & Forfeitures $63,000 1.1% R10Miscellaneous Miscellaneous $60,148 1.0% R10Use of Money & P Use of Money & Property $27,000 0.5% R10Waste Water Rec Waste Water Receipts $300,000 5.2% R10Residual Receipt Residual Receipts - Sr Ctr $60,000 1.0% R10Transfers In Transfers In $25,000 0.4% TOTAL $5,729,668 Property Tax 35.4% Residual Receipts -RPTTF 6.3%Proceeds from Sale of Property 1.4% Franchise Fees 9.3% Licenses, Fees & Permits 7.4% Sales Tax 13.7% Charges for Services 1.1% Fines & Forfeitures 1.1% Misc. 1.0% Use of Money & Property … Waste Water Receipts 5.2% Residual Receipts - Sr Ctr 1.0%Transfers In 0.4% City of Grand Terrace 2019-20 General Fund Adopted Revenues 14 F.9.b Packet Pg. 224 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY OF GRAND TERRACE FY2018-19 & FY2019-20 EXPENDITURE SUMMARY 15 F.9.b Packet Pg. 225 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 2015-16 2016-17 2017-18 2018-19 2019-20 Fund Fund Title Actual Actual Projected Adopted Adopted GENERAL FUNDS 10 GENERAL FUND $5,226,039 $6,671,900 $5,300,569 $5,523,350 $5,694,354 61 COMMUNITY BENEFITS FUND $12,423 $16,601 $18,461 $20,000 $20,000 62 LIGHT UP GRAND TERRACE $0 $5,385 $18,500 $10,000 $10,000 63 GT ILLEGAL FIREWORKS ENFORCEMENT $0 $97 $0 $500 $500 64 PUBLIC SAFETY FUND $113,691 $95,790 $203,098 $0 $0 68 40TH YEAR BIRTHDAY CELEBRATION FND $0 $0 $6,000 $39,300 $0 70 EQUIP REPLACEMENT RESERVE FUND $31,036 $13,539 $143,500 $0 $0 DEVELOPMENT IMPACT FEES (DIF) 11 STREET FUND $0 $0 $500,000 $612,380 $492,380 12 STORM DRAIN FUND $0 $0 $0 $69,570 $69,570 13 PARK FUND $70,160 $79,840 $281,000 $208,440 $123,440 19 FACILITIES FUND $0 $0 $50,000 $90,020 $110,020 SPECIAL REVENUE FUNDS 14 SLESF (AB3229 COPS)$100,045 $129,213 $100,439 $100,050 $100,050 15 AIR QUALITY IMPROVEMENT FUND $833 $5,000 $13,701 $70,600 $13,000 16 GAS TAX FUND $511,733 $513,800 $526,190 $608,880 $608,880 17 TRAFFIC SAFETY FUND $22,123 $30,268 $780 $0 $0 20 MEASURE "I" FUND $0 $652,540 $194,077 $193,000 $193,000 25 SPRING MOUNTAIN RANCH $0 $0 $0 $0 $0 26 LNDSCP & LGTG ASSESSMENT DIST $16,280 $16,253 $13,580 $19,440 $19,440 67 PUBLIC, EDUCATIONAL & GOVT ACCESS $0 $0 $15,000 $21,500 $21,500 76 EIFD - ENHANCED INFRAST FIN DIST $0 $16,850 $25,000 $0 $0 ENTERPRISE FUND 21 WASTE WATER DISPOSAL FUND $88,570 $88,570 $0 $10,000 $10,000 GRANT FUNDS 22 CDBG - COMM DEV BLOCK GRANT $25,495 $52,049 $46,326 $47,876 $47,876 65 SENIOR BUS PROGRAM FUND $8,348 $45,087 $33,535 $37,450 $37,450 66 CAL RECYCLE GRANT $0 $5,000 $0 $5,000 $5,000 73 ACTIVE TRANSPORTATION PRGRM FUND $0 $52,546 $60,000 $119,810 $99,810 74 HIGHWAY SAFETY IMPROV PROGRAM $0 $0 $0 $234,690 $184,690 75 EMPG - EMER MGMT PREP GRANT $0 $11,600 $0 $0 $0 SUCCESSOR AGENCY 31 S/A RDA REVENUE FUND $2,509,414 $2,129,225 $2,100,000 $2,065,200 $2,065,200 32 S/A CAPITAL PROJECTS FUND $258,378 $254,214 $205,928 $33,100 $33,100 33 S/A DEBT SERVICE FUND $1,189,668 $1,147,476 $1,996,000 $2,032,100 $2,032,100 36 2011 TABS A & B BOND PROCEEDS $0 $289,015 $0 $0 $0 37 S/A CRA PROJECTS TRUST $186,139 $0 $0 $0 $0 CAPITAL PROJECT FUNDS 46 CAPITAL IMPROVEMENTS - STREETS $13,283 $620,553 $514,041 $550,000 $470,000 47 CAP.PRJ. BARTON/COLTON BRIDGE $0 $0 $0 $2,352 $0 48 CAPITAL PROJECTS FUND $501 $3,544 $526 $0 $0 49 CAPITAL PROJECTS FUND- PARKS $70,160 $71,016 $214,619 $150,000 $150,000 50 CAPITAL PROJECT BOND PROCEEDS $0 $0 $0 $0 $0 52 HOUSING SUCCESSOR AGENCY $5,648 $8,304 $7,475 $28,320 $28,320 $10,459,967 $13,025,275 $12,588,345 $12,902,928 $12,639,680 City of Grand Terrace FY 2018-19 and FY 2019-20 Adopted Expenditure Summary by Fund 16 F.9.b Packet Pg. 226 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Salaries $1,557,661 12.1% Benefits $856,800 6.6% Materials & Supplies $124,163 1.0% Professional/Contractual Services $6,014,006 46.6% Equipment $60,100 0.5% Lease of Facility/Equipment $8,000 0.1% Utilities $223,720 1.7% Capital Projects $870,000 6.7% Debt Service $239,600 1.9% Transfers Out $2,948,878 22.9% Overhead Cost Allocation $0 0.0% TOTAL $12,902,928 $1,557,661 $856,800 $124,163 $6,014,006 $60,100 $8,000 $223,720 $870,000 $239,600 $2,948,878 $0 Salaries Benefits Materials & Supplies Professional/Contractual Services Equipment Lease of Facility/Equipment Utilities Capital Projects Debt Service Transfers Out Overhead Cost Allocation $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 City of Grand Terrace 2018-19 City-wide Adopted Expenditures 17 F.9.b Packet Pg. 227 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Salaries $1,568,111 12.4% Benefits $927,800 7.3% Materials & Supplies $130,713 1.0% Professional/Contractual Services $5,984,136 47.3% Equipment $5,000 0.0% Lease of Facility/Equipment $8,000 0.1% Utilities $225,320 1.8% Capital Projects $810,000 6.4% Debt Service $239,600 1.9% Transfers Out $2,741,000 21.7% Overhead Cost Allocation $0 0.0% TOTAL $12,639,680 $1,568,111 $927,800 $130,713 $5,984,136 $5,000 $8,000 $225,320 $810,000 $239,600 $2,741,000 $0 Salaries Benefits Materials & Supplies Professional/Contractual Services Equipment Lease of Facility/Equipment Utilities Capital Projects Debt Service Transfers Out Overhead Cost Allocation $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 City of Grand Terrace 2018-19 City-wide Adopted Expenditures 18 F.9.b Packet Pg. 228 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) E10Salaries Salaries $1,188,831 21.3% E10Benefits Benefits $724,690 13.0% E10Materials & Suppl Materials & Supplies $114,163 2.0% E10Professional/Cont Professional/Contractual Services $3,375,190 60.3% E10Equipment Equipment $0 0.0% E10Lease of Facility/ELease of Facility/Equipment $8,000 0.1% E10Utilities Utilities $143,400 2.6% E10Capital Projects Capital Projects $0 0.0% E10Debt Service Debt Service $0 0.0% E10Transfers Out Transfers Out $126,326 2.3% E10Overhead Cost A Overhead Cost Allocation ($87,450)-1.6% TOTAL $5,593,150 $1,188,831 $724,690 $114,163 $3,375,190 $0 $8,000 $143,400 $0 $0 $126,326 ($87,450) Salaries Benefits Materials & Supplies Professional/Contractual Services Equipment Lease of Facility/Equipment Utilities Capital Projects Debt Service Transfers Out Overhead Cost Allocation ($500,000)$500,000 $1,500,000 $2,500,000 $3,500,000 $4,500,000 City of Grand Terrace 2018-19 General Fund Adopted Expenditures 19 F.9.b Packet Pg. 229 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) E10Salaries Salaries $1,199,281 20.9% E10Benefits Benefits $795,690 13.9% E10Materials & Suppl Materials & Supplies $120,713 2.1% E10Professional/Cont Professional/Contractual Services $3,415,320 59.7% E10Equipment Equipment $0 0.0% E10Lease of Facility/ELease of Facility/Equipment $8,000 0.1% E10Utilities Utilities $145,000 2.5% E10Capital Projects Capital Projects $0 0.0% E10Debt Service Debt Service $0 0.0% E10Transfers Out Transfers Out $125,800 2.2% E10Overhead Cost A Overhead Cost Allocation ($84,950)-1.5% TOTAL $5,724,854 $1,199,281 $795,690 $120,713 $3,415,320 $0 $8,000 $145,000 $0 $0 $125,800 ($84,950) Salaries Benefits Materials & Supplies Professional/Contractual Services Equipment Lease of Facility/Equipment Utilities Capital Projects Debt Service Transfers Out Overhead Cost Allocation ($500,000)$500,000 $1,500,000 $2,500,000 $3,500,000 $4,500,000 City of Grand Terrace 2019-20 General Fund Adopted Expenditures 20 F.9.b Packet Pg. 230 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY OF GRAND TERRACE FY2018-19 & FY2019-20 REVENUE & EXPENDITURE STATEMENT 21 F.9.b Packet Pg. 231 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Projected Adopted Adopted Revenues Property Tax $3,886,248 $3,908,711 $3,937,300 $4,064,640 $4,114,890 Residual Receipts - RPTTF $745,963 $886,219 $1,040,000 $1,090,000 $1,173,400 Proceeds from Sale of Property $0 $250,491 $0 $80,000 $80,000 Franchise Fees $492,856 $464,235 $500,800 $524,300 $534,790 Licenses, Fees & Permits $405,297 $1,134,443 $529,154 $600,100 $585,030 Sales Tax $960,866 $980,022 $910,863 $963,000 $978,400 Gas Tax $272,994 $239,768 $358,024 $519,800 $519,800 Intergovernmental Revenue/Grants $162,790 $633,227 $281,471 $578,086 $508,086 Charges for Services $119,748 $183,156 $123,732 $136,600 $142,800 Fines & Forfeitures $62,192 $139,869 $61,300 $69,000 $69,000 Miscellaneous $19,067 $294,562 $328,475 $149,688 $110,388 Use of Money & Property $118,630 $152,263 $149,873 $40,050 $40,050 Waste Water Receipts $300,000 $300,000 $300,000 $300,000 $300,000 Residual Receipts - Sr Ctr $0 $64,476 $60,000 $60,000 $60,000 Transfers In $3,407,428 $2,937,291 $3,461,260 $2,948,878 $2,741,000 Total Revenues $10,954,079 $12,568,733 $12,042,252 $12,124,142 $11,957,634 Expenditures by Category Salaries $887,463 $1,151,214 $1,373,358 $1,557,661 $1,568,111 Benefits $367,717 $587,513 $742,602 $856,800 $927,800 Materials & Supplies $98,737 $123,381 $111,292 $124,163 $130,713 Professional/Contractual Services $5,243,011 $5,819,776 $5,643,237 $6,014,006 $5,984,136 Equipment $75,743 $35,188 $0 $60,100 $5,000 Lease of Facility/Equipment $8,018 $8,884 $6,174 $8,000 $8,000 Utilities $204,697 $210,524 $205,687 $223,720 $225,320 Capital Projects $115,212 $745,293 $1,164,126 $870,000 $810,000 Debt Service $254,848 $1,276,396 $240,000 $239,600 $239,600 Transfers Out $3,407,428 $2,937,291 $3,101,869 $2,948,878 $2,741,000 Overhead Cost Allocation ($202,907)($159,200)$0 $0 $0 Total Expenditures $10,459,967 $12,736,260 $12,588,345 $12,902,928 $12,639,680 Revenues $10,954,079 $12,568,733 $12,042,252 $12,124,142 $11,957,634 Expenditures by Category ($10,459,967)($12,736,260)($12,588,345)($12,902,928)($12,639,680) Surplus or Approved Use of Fund Balance $494,112 ($167,527)($546,093)($778,786)($682,046) City of Grand Terrace FY 2018-19 & FY 2019-20 Adopted Citywide Revenue and Expenditure Report 22 F.9.b Packet Pg. 232 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Projected Adopted Adopted Revenues Property Tax $1,605,869 $1,706,497 $1,819,000 $1,980,000 $2,030,250 Residual Receipts - RPTTF $745,963 $886,219 $1,040,000 $1,090,000 $1,173,400 Proceeds from Sale of Property $0 $250,491 $0 $80,000 $80,000 Franchise Fees $492,856 $464,235 $500,800 $524,300 $534,790 Licenses, Fees & Permits $303,161 $382,824 $332,900 $416,450 $421,380 Sales Tax $762,449 $771,558 $720,000 $770,000 $785,400 Gas Tax $0 $0 $0 $0 $0 Intergovernmental Revenue/Grants $5,717 $32,288 $25,000 $26,500 $26,500 Charges for Services $118,487 $177,211 $122,166 $136,600 $142,800 Fines & Forfeitures $45,982 $131,416 $57,000 $63,000 $63,000 Miscellaneous $18,566 $293,544 $278,115 $99,448 $60,148 Use of Money & Property $24,665 $28,666 $68,400 $27,000 $27,000 Waste Water Receipts $300,000 $300,000 $300,000 $300,000 $300,000 Residual Receipts - Sr Ctr $0 $64,476 $60,000 $60,000 $60,000 Transfers In $735,000 $34,000 $330,000 $27,352 $25,000 Total Revenues $5,158,715 $5,523,425 $5,653,381 $5,600,650 $5,729,668 Expenditures by Category Salaries $632,377 $793,328 $1,032,128 $1,188,831 $1,199,281 Benefits $296,018 $456,387 $609,446 $724,690 $795,690 Materials & Supplies $98,737 $119,418 $100,768 $114,163 $120,713 Professional/Contractual Services $3,308,803 $4,343,867 $3,426,899 $3,375,190 $3,415,320 Equipment $53,687 $0 $0 $0 $0 Lease of Facility/Equipment $8,018 $8,884 $6,174 $8,000 $8,000 Utilities $123,930 $134,225 $145,815 $143,400 $145,000 Capital Projects $31,036 $7,855 $332,515 $0 $0 Debt Service $254,848 $1,040,090 $0 $0 $0 Transfers Out $827,021 $135,958 $127,133 $126,326 $125,800 Overhead Cost Allocation ($251,286)($236,700)($90,750)($87,450)($84,950) Total Expenditures $5,383,189 $6,803,312 $5,690,128 $5,593,150 $5,724,854 Revenues $5,158,715 $5,523,425 $5,653,381 $5,600,650 $5,729,668 Expenditures by Category ($5,383,189)($6,803,312)($5,690,128)($5,593,150)($5,724,854) Surplus or Approved Use of Fund Balance ($224,474)($1,279,887)($36,747)$7,500 $4,814 City of Grand Terrace FY 2018-19 & FY 2019-20 Adopted General Fund Revenue and Expenditure Report 23 F.9.b Packet Pg. 233 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 24 F.9.b Packet Pg. 234 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY OF GRAND TERRACE FY2018-19 & FY2019-20 POSITION SUMMARY 25 F.9.b Packet Pg. 235 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 26 F.9.b Packet Pg. 236 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Approved Annual Annual Class Title 2014-15 2015-16 2016-17 2017-18 Requests 2018-19 2019-20 Minimum Maximum 1 Assistant City Manager 1.0 1.0 - 1.0 1.0 $131,026 $159,263 2 Assistant Planner 1.0 1.0 - 1.0 1.0 $51,848 $63,021 3 Budget Officer 1.0 1.0 - 1.0 1.0 $60,026 $72,962 4 Building Official (P/T)0.5 0.5 - 0.5 0.5 $76,608 $93,118 5 Building Permit Tech 1.0 1.0 1.0 1.0 - 1.0 1.0 $44,795 $54,448 6 Bus Driver 0.5 0.5 0.5 - 0.5 0.5 $38,688 $38,688 7 City Clerk 1.0 1.0 1.0 1.0 - 1.0 1.0 $80,435 $97,769 8 City Manager 1.0 1.0 1.0 1.0 - 1.0 1.0 $215,000 $215,000 9 Code Enf/Animal Ctrl Off 1.0 1.0 1.0 $51,848 $63,021 10 Code Enf/Animal Ctrl Sp (P/T) 1.0 1.0 1.0 $44,795 $54,448 11 Code Enforcement Sp (P/T) 0.5 0.5 0.5 (0.5) - - $44,795 $54,448 12 Community Development Dir 1.0 - - - - - - $124,798 $151,693 13 Department Secretary 1.0 1.0 1.0 1.0 - 1.0 1.0 $38,698 $47,038 14 Executive Assistant 1.0 1.0 1.0 1.0 - 1.0 1.0 $47,027 $57,161 15 Finance Director - - --- - - $102,663 $124,788 16 Financial Analyst 1.0 (1.0) - - $51,848 $63,021 17 Human Res. Tech (P/T) 0.5 0.5 0.5 -- - - $42,656 $51,849 18 Intern-1 (P/T)0.5 0.5 0.5 -- - - $26,186 $31,830 19 Intern-2 (P/T)0.5 0.5 0.5 -- - - $26,186 $31,830 20 Maintenance Crew Leader 1.0 1.0 1.0 1.0 - 1.0 1.0 $40,630 $49,386 21 Maintenance Crew Leader (PT) 0.5 - - - - - $40,630 $49,386 22 Maintenance Worker I 1.0 1.0 1.0 (1.0) - - $30,313 $36,846 23 Maintenance Worker II 1.0 1.0 2.0 2.0 1.0 3.0 3.0 $33,427 $40,631 24 Management Analyst 1.0 1.0 1.0 2.0 - 2.0 2.0 $51,848 $63,021 25 Office Specialist 0.5 1.5 2.0 - 2.0 2.0 $30,313 $36,846 26 Planning & Development Svcs Dir 1.0 1.0 1.0 - 1.0 1.0 $113,196 $137,590 27 Planning Technician 0.5 0.5 --- - - $40,630 $49,386 28 Principal Accountant 0.5 0.5 (0.5) - - $60,026 $72,962 29 Public Works Director 1.0 1.0 1.0 - 1.0 1.0 $124,798 $151,693 30 Senior Finance Tech 1.0 1.0 --- - - $42,656 $51,849 31 Sr. Code Enforcement Off 1.0 1.0 1.0 1.0 (1.0)0.0 0.0 $51,848 $63,021 TOTAL 13.0 17.0 21.0 22.0 (1.0)21.0 21.0 City of Grand Terrace Summary of Positions 27 F.9.b Packet Pg. 237 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 28 F.9.b Packet Pg. 238 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY OF GRAND TERRACE FY2018-19 & FY2019-20 TRANSFERS 29 F.9.b Packet Pg. 239 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 30 F.9.b Packet Pg. 240 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) INTER-FUND TRANSFERS 2018-19 2019-20 Fund Fund Description Account Number Adopted Adjustments Adopted OPERATIONS TRANSFERS OUT 10 GENERAL FUND 10-190-999-000-000 90,800 - 90,800 10 GENERAL FUND 10-999-999-048-000 526 (526) - 47 CAP.PRJ. BARTON/COLTON BRIDGE 47-999-999-010-000 2,352 (2,352) - 93,678 (2,878) 90,800 TRANSFERS IN 16 GAS TAX FUND 16-800-10 90,800 - 90,800 48 CAPITAL PROJECTS FUND 48-999-00 526 (526) - 10 GENERAL FUND 10-800-00 2,352 (2,352) - 281,034 (8,634) 272,400 GRANTS TRANSFERS OUT 10 GENERAL FUND 10-999-999-065-000 10,000 - 10,000 15 AIR QUALITY IMPROVEMENT FUND 15-999-999-000-000 5,000 5,000 5,000 15,000 5,000 15,000 TRANSFERS IN 65 SENIOR BUS PROGRAM FUND 65-800-10 10,000 - 10,000 65 SENIOR BUS PROGRAM FUND 65-800-15 5,000 - 5,000 15,000 - 15,000 INTRA-FUND TRANSFERS Fund Fund Description Account Number Proposed Adjustments Proposed GENERAL FUND TRANSFERS OUT 10 GENERAL FUND 10-999-999-061-000 20,000 - 20,000 10 GENERAL FUND 10-999-999-062-000 5,000 - 5,000 25,000 - 25,000 TRANSFERS IN 61 COMMUNITY BENEFITS FUND 61-800-10 20,000 - 20,000 62 LIGHT UP GRAND TERRACE 62-800-10 5,000 - 5,000 25,000 - 25,000 DEVELOPMENT IMPACT FEES (to their corresponding Capital Project Funds) TRANSFERS OUT 11 STREET FUND 11-999-999-000-000 565,000 (120,000) 445,000 13 PARK FUND 13-999-999-000-000 185,000 (85,000) 100,000 750,000 (205,000) 545,000 TRANSFERS IN 46 CAPITAL IMPROVEMENTS - STREETS 46-999-11 565,000 (120,000) 445,000 49 CAPITAL PROJECTS FUND- PARKS 49-999-13 185,000 (85,000) 100,000 750,000 (205,000) 545,000 CITY OF GRAND TERRACE FY2018-19 & 2019-20 ADOPTED BUDGET TRANSFERS 31 F.9.b Packet Pg. 241 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY OF GRAND TERRACE FY2018-19 & 2019-20 ADOPTED BUDGET TRANSFERS SUCCESSOR AGENCY TRANSFERS OUT 31 S/A RDA OBLIG. RETIREMENT FUND 31-999-997-032-000 33,100 - 33,100 31 S/A RDA OBLIG. RETIREMENT FUND 31-999-997-033-000 2,032,100 - 2,032,100 2,065,200 - 2,065,200 TRANFERS IN 32 S/A CAPITAL PROJECTS FUND 32-997-31 33,100 - 33,100 33 S/A DEBT SERVICE FUND 33-997-31 2,032,100 - 2,032,100 2,065,200 - 2,065,200 32 F.9.b Packet Pg. 242 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY OF GRAND TERRACE FY2018-19 & FY2019-20 GENERAL FUND By Department 33 F.9.b Packet Pg. 243 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) City of Grand Terrace General Fund Revenue & Expenditure Statement 2017-18 2018-19 2019-20 REVENUES Property Tax $1,819,000 $1,980,000 $2,030,250 Residual Receipts - RPTTF $1,040,000 $1,090,000 $1,173,400 Proceeds from Sale of Property $0 $80,000 $80,000 Franchise Fees $500,800 $524,300 $534,790 Licenses, Fees & Permits $332,900 $416,450 $421,380 Sales Tax $720,000 $770,000 $785,400 Intergovernmental Revenue/Grants $25,000 $26,500 $26,500 Charges for Services $122,166 $136,600 $142,800 Fines & Forfeitures $57,000 $63,000 $63,000 Miscellaneous $278,115 $99,448 $60,148 Use of Money & Property $68,400 $27,000 $27,000 Waste Water Receipts $300,000 $300,000 $300,000 Residual Receipts - Sr Ctr $60,000 $60,000 $60,000 Transfers In $330,000 $27,352 $25,000 TOTAL REVENUES $5,653,381 $5,600,650 $5,729,668 EXPENDITURES City Council $152,585 $68,130 $68,130 City Manager City Manager $650,607 $680,881 $652,031 Information Technology $82,317 $91,000 $91,000 Senior Citizens Program $39,014 $39,500 $39,500 Emergency Operations $3,825 $3,800 $3,800 City Clerk City Clerk $202,448 $167,974 $157,974 Historical & Cultural Committee $933 $1,000 $1,000 City Attorney $112,371 $135,000 $135,000 Finance $320,156 $345,750 $345,750 Planning & Development Services Building & Safety $173,499 $154,690 $154,690 Code Enforcement $154,564 $315,460 $315,460 Enforcement Program $213,386 $46,352 $46,352 Community Development $294,205 $411,620 $411,620 Planning Commission $6,451 $10,860 $10,860 34 F.9.b Packet Pg. 244 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) City of Grand Terrace General Fund Revenue & Expenditure Statement 2017-18 2018-19 2019-20 Public Works Public Works $349,852 $310,341 $310,341 Facilities Maintenance $65,217 $68,000 $68,000 Parks Maintenance $200,390 $232,780 $232,780 Storm Drain Maintenance $2,120 $5,000 $5,000 Nat'l Pollution Discharge Elimination System $35,000 $47,500 $47,500 Law Enforcement $1,978,308 $1,916,627 $2,005,207 Non-Departmental Non-Departmental $743,630 $628,335 $707,809 Overhead Cost Allocation ($90,750)($87,450) ($84,950) TOTAL EXPENDITURES $5,690,128 $5,593,150 $5,724,854 REVENUES $5,653,381 $5,600,650 $5,729,668 EXPENDITURES $5,690,128 $5,593,150 $5,724,854 NET ($36,747)$7,500 $4,814 35 F.9.b Packet Pg. 245 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 36 F.9.b Packet Pg. 246 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY COUNCIL 37 F.9.b Packet Pg. 247 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Grand Terrace Fitness Park 38 F.9.b Packet Pg. 248 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY COUNCIL 2030 Vision / Goals 1. Ensure Our Fiscal Viability · Commit to a Balanced Budget · Identify Additional Revenue Sources · Review Expenditures and Seek Savings · Explore Creative Means to Provide Services · Ensure Appropriate Cost Recovery for Services 2. Maintain Public Safety · Ensure Staff Levels for Police Services Remain Adequate for Our Community · Invest in Critical Improvements to Infrastructure 3. Promote Economic Development · Develop Proactive Economic Development Plan to Attract New Businesses · Invest in Infrastructure Needed to Support Business Attraction and Retention · Prepare for Development by Updating Zoning and Development Codes including the Sign Code 4. Develop and Implement Successful Partnerships · Work Collaboratively with Community Groups, Private and Public Sector Agencies to Facilitate the Delivery of Services Benefitting Youth, Seniors & Our Community · Work with Local, Regional and State Agencies to Secure Funding for Programs and Projects 5. Engage in Proactive Communication · Develop and Implement a Cost Effective Proactive Communication Program · Utilize Technology and Web-Based Tools to Disseminate Information · Engage the Community by Participation 39 F.9.b Packet Pg. 249 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) City Council Darcy McNaboe, Mayor Elected Council Member 2010 Directly Elected as Mayor 2014 Current Term: November 2014 - November 2018 Sylvia Robles, Mayor Pro-Tem Elected Council Member 2012 Current Term: November 2016 - November 2020 Doug Wilson, Council Member Elected Council Member 2014 Current Term: November 2014 - November 2018 Bill Hussey, Council Member Appointed Council Member 2015 to fill Vacancy Elected Council Member 2016 Current Term: January 2016 - November 2020 Kenneth J. Henderson, Council Member Appointed Council Member 2017 •Current Term: December 2017 - November 2018 40 F.9.b Packet Pg. 250 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY COUNCIL Grand Terrace City Council Members (From right to left: Councilmember William Hussey, Mayor Pro-tem Sylvia Robles, Mayor Darcy McNaboe, Councilmember Doug Wilson, and Councilmember Kenneth J. Henderson) 41 F.9.b Packet Pg. 251 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY COUNCIL Organization Chart Citizens of Grand Terrace City Council City Manager City Clerk Agenda Processing Elections/ FPPC Filings Records Management Hist. & Cultural Public Records Planning and Development Services Land Use Planning Planning Commission Building & Safety Code Enforcement Animal Control Finance Accounting Budgeting & Purchasing Payroll Treasury Public Safety Fire District Law Enforcement Public Works Engineering NPDES Storm Drain Maintenance Facilities Maintenance Parks Maintenance Senior Bus Program Information Technology 42 F.9.b Packet Pg. 252 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY COUNCIL Department Description The City Council is a legislative body of five members elected at large by the citizens of Grand Terrace. The City Council is comprised of one (1) Mayor and four (4) Council Members. Each member is elected to a four-year term. The City Council ratifies laws and provides policy direction with regards to City services to provide for the welfare of the citizens of the City. The City Council also serves as the Board of Directors of the Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace. The Mayor presides over Council meetings and serves as the ceremonial head of our City Government. The City Council provides political leadership for the City, makes appointments to various commissions and advisory boards, represents the City in matters involving governmental affairs and activities, performs fiduciary duties for the benefit of the citizens of Grand Terrace, establishes priorities and direction for policies regarding City services, conducts public meetings of the City agenda, adopts and amends municipal codes and ordinances, passes resolutions, and adopts the City’s annual operating and capital budgets. Grand Terrace City Council Chambers 43 F.9.b Packet Pg. 253 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:City Council Program:City Council Program No.:110 Program Desc: Program 1 Services:2 3 4 5 6 8 9 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 Councilmember 5.0 5.0 5.0 5.0 5.0 - - - - - Total 5.0 5.0 5.0 5.0 5.0 Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $18,236 $18,138 $18,000 $18,000 $18,000 E E10-2 Benefits $32,226 $35,842 $27,057 $43,130 $43,130 E E10- 3 Materials & Supplies $793 $864 $558 $500 $500 E E10- 4 Professional/Contractual Services $5,768 $7,202 $6,970 $6,500 $6,500 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $26,217 $7,855 $100,000 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $83,240 $69,901 $152,585 $68,130 $68,130 Represent the City in matters involving governmental affairs and activities; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail The City Council is a legislative body of five members elected at large by the citizens of Grand Terrace. Each member is elected to a four-year term. The City Council provide policy direction with regards to City services. The City Council also serves as the Board of Directors of the Successor Agency to the Community Redevelopment Agency of City of Grand Terrace. Provide political leadership for the City; Make appointments to various commissions and advisory boards; Perform fiduciary duties for the benefit of the citizens of Grand Terrace; Establish priorities and direction for policies regarding City services; Adopt the City's annual operating and capital budgets. Conduct public meetings of City agenda; Adopt and amend municipal codes and ordinances, and pass resolutions; 44 F.9.b Packet Pg. 254 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY MANAGER 45 F.9.b Packet Pg. 255 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 46 F.9.b Packet Pg. 256 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY MANAGER Organization Chart City Manager City Clerk Agenda Processing Elections Records Management FPPC Filings Public Records Planning & Development Land Use Planning Planning Commission Building & Safety Code Enforcement Enforcement Program Finance Accounting Budgeting & Purchasing Payroll Treasury Public Safety Fire District Law Enforcement Public Works Engineering NPDES Storm Drain Maintenance Facilities Maintenance Parks Maintenance Senior Bus Program 47 F.9.b Packet Pg. 257 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY MANAGER Department Description The City Manager’s Office, under the direction of the City Council, is responsible for planning, organizing, and evaluating City services, and providing management direction to all City departments. It continually evaluates the organizational structure of the City as it relates to requirements for effective, efficient, and economical public service. The City Manager’s Office carries out the directives and policies of the City Council, reviews and presents the City’s annual budget to the City Council for consideration and approval. It is the City Manager’s responsibility to provide leadership in the development, program planning, and coordination of City operations for the purpose of effectively and efficiently achieving City Council goals and objectives. The City Manager represents the City at various regional government agencies, ensures that the City Council receives information and documentation necessary to make informed decisions regarding problems and issues facing the community. The City Manager also negotiates, administers, and implements contracts for the provision of municipal services. Grand Terrace City Hall (Night) Cost Centers – City Manager 1. City Manager (10-120) 2. Senior Citizen’s Program (10-805) 3. Emergency Operations Program (10-808) 4. Management Information Systems (10-380) 48 F.9.b Packet Pg. 258 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:City Manager Program:City Manager Program No.:120 Program Desc: Program 1 Services:2 3 4 5 6 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Adopted Adopted 1 City Manager 1.0 1.0 1.0 1.0 1.0 2 Assistant City Manager - 1.0 1.0 1.0 1.0 3 Human Resources Technician (P/T)0.5 0.5 - - - 4 Executive Assistant 1.0 1.0 1.0 1.0 1.0 5 Bus Driver 0.5 0.5 0.5 0.5 0.5 6 Intern P/T (2)1.0 1.0 - - - Total 4.0 5.0 3.5 3.5 3.5 Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Adopted Adopted E E10-1 Salaries $168,247 $263,571 $369,154 $418,951 $429,401 E E10-2 Benefits $66,067 $92,716 $142,384 $133,030 $133,030 E E10- 3 Materials & Supplies $15,981 $16,178 $20,069 $15,000 $15,000 E E10- 4 Professional/Contractual Services $77,099 $87,154 $79,372 $44,600 $44,600 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $327,394 $459,619 $610,979 $611,581 $622,031 Represents the City at various regional government agencies. Ensures that the City Council receives, in a timely manner, information and documentation necessary to make informed decisions regarding problems and issues facing the community. Negotiates, administers and implements contracts for the provision of municipal services. Provide leadership in the development, program planning, and coordination of City operations for the purpose of effectively and efficiently achieving City Council goals and objectives. City of Grand Terrace FY 2018-19 and FY 2019-20 Adopted Program Detail The City Manager's Office, under the direction of the City Council, is responsible for planning, organizing and evaluating City services and providing management direction to all City departments. It also continually evaluates the organizational structure of the City as it relates to requirements for effective, efficient, and economical public service. Carries out the directives and policies of the City Council Reviews and presents the City's annual budget to the City Council for consideration and approval. 49 F.9.b Packet Pg. 259 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY MANAGER Senior Citizens Program (10-805) The City provides facility and maintenance costs to support activities for the social interaction and health of the local senior citizen population. These programs are run by dedicated volunteers. Hot lunches are served each week day to 25-40 individuals by Family Services Association, a monthly general meeting and a monthly planning meeting is conducted, information and referral services are provided to the senior citizen population, recreation and meeting areas are held for various activities such as: crafts, bridge, pinochle, bingo; crime prevention, citizens patrol board, and general meetings are also available. Grand Terrace Senior Center – Susan Petta Park 50 F.9.b Packet Pg. 260 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:City Manager Program:Senior Citizens Program Program No.:805 Program Desc: Program 1 Services:2 3 4 5 6 8 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed - - - - - - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $0 $0 $0 E E10-2 Benefits $0 $0 $0 $0 $0 E E10- 3 Materials & Supplies $2,294 $3,475 $3,371 $3,500 $3,500 E E10- 4 Professional/Contractual Services $2,937 $2,865 $10,643 $14,000 $14,000 E E10-5 Utilities $21,612 $18,326 $25,000 $22,000 $22,000 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $26,843 $24,666 $39,014 $39,500 $39,500 Provide information and referral services to the senior citizen population; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail The City provides facility and maintenance costs to support activities for the social interaction and health of the local senior citizen population. These programs are run by dedicated volunteers. A hot lunch is served each week day to 25-40 individuals by Family Services Association; Conduct a monthly general meeting and a monthly planning meeting; Provide recreation and meeting areas for various activities such as crafts, bridge, pinochle, bingo, crime prevention and citizens patrol board and general meetings; 51 F.9.b Packet Pg. 261 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY MANAGER Emergency Operations Program (10-808) The Emergency Operations Program provides trained and prepared volunteers to assist the City in responding to emergency situations. The volunteers assist City staff with the City’s Emergency Operations Plan and Communications System, promote informed public response to emergency situations, coordinate activities with the CERT (Citizens Emergency Response Team). The program educates residents on how to protect families and property during an emergency situation. Blue Mountain Trail 52 F.9.b Packet Pg. 262 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:City Manager Program:Emergency Operations Program Program No.:808 Program Desc: Program 1 Services:2 3 4 5 6 8 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $0 $0 $0 E E10-2 Benefits $0 $0 $0 $0 $0 E E10- 3 Materials & Supplies $11,829 $2,385 $2,811 $2,600 $2,600 E E10- 4 Professional/Contractual Services $1,000 $508 $1,014 $1,200 $1,200 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $12,829 $2,893 $3,825 $3,800 $3,800 Coordinate activities with the CERT (Citizens Emergency Response Team) Program; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail Provides trained and prepared volunteers to assist the City in responding to emergency situations. Assist City staff with the City's Emergency Operations Plan and Communications System; Promote an informed public response to emergency situations; Educate residents on how to protect families and property during an emergency situation. 53 F.9.b Packet Pg. 263 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY MANAGER Management Information Systems (10-380) Provides computer hardware and software support, network coordination and GIS (Geographic Information Systems) support, maintains updates and supports networks and computers, maintains updates and supports GIS, supports desktop software, and maintains network security. Karger Park 54 F.9.b Packet Pg. 264 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:City Manager Program:Management Information Systems Program No.:380 Program Desc: Program 1 Services:2 3 4 5 6 8 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 MIS Specialist 1.0 - - - - - - - - - Total 1.0 - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $0 $0 $0 E E10-2 Benefits ($73)$0 $0 $0 $0 E E10- 3 Materials & Supplies $631 $15,993 $5,317 $1,000 $1,000 E E10- 4 Professional/Contractual Services $65,916 $65,890 $77,000 $90,000 $90,000 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $66,474 $81,883 $82,317 $91,000 $91,000 Maintains, updates and supports GIS; Supports desktop software; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail Provides computer hardware and software support, network coordination and GIS (Geographic Information Systems) support. Maintains, updates and supports networks and computers; Maintains network security. 55 F.9.b Packet Pg. 265 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY MANAGER Community Benefits Fund (61-461) To contribute towards our vision for the City of Grand Terrace, Community Grants are provided to schools and not-for-profit sports and community organizations to carry out a municipal purpose while improving the people’s quality of life. Light Up Grand Terrace (62-120) To bring together the community through public and private partnerships, while celebrating the holiday season in December. 40th Year Birthday Celebration Fund (68-120) To celebrate the City’s 40 years of incorporation by show casing the community’s art, history and culture. 56 F.9.b Packet Pg. 266 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:Community Benefits Fund Fund No.:61 Dept:City Manager Program:Community Benefits Programs Program No.:461 Program Desc: Program 1 Services: 2 3 4 1 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed - - - - - - - - - - - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E61-1 Salaries $0 $0 $0 $0 $0 E E61-2 Benefits $0 $0 $0 $0 $0 E E61- 3 Materials & Supplies $0 $0 $0 $0 $0 E E61- 4 Professional/Contractual Services $12,423 $11,601 $15,128 $20,000 $20,000 E E61-5 Utilities $0 $0 $0 $0 $0 E E61- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E61-7 Equipment $0 $0 $0 $0 $0 E E61- 8 Capital Projects $0 $0 $0 $0 $0 E E61- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E61- 10 Debt Service $0 $0 $0 $0 $0 E E61- 11 Transfers Out $0 $0 $0 $0 $0 Total $12,423 $11,601 $15,128 $20,000 $20,000 City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail The Community Benefits Fund program is delivered by the City of Grand Terrace City Council to support and empower people and communities to become engaged, to connect, and to take local action. Empower the community to take an active role in improving their quality of life; Build relationships and partner with the community; Provide the opportunity for the community to identify and respond to local issues; Foster community involvement and participation. 57 F.9.b Packet Pg. 267 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:Light Up Grand Terrace Fund No.:62 Dept:City Manager Program:Light Up Grand Terrace Program No.:120 Program Desc: Program 1 Services: 1 2 3 4 6 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 - - - - - 2 - - - - - 3 - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E62-1 Salaries $0 $0 $0 $0 $0 E E62-2 Benefits $0 $0 $0 $0 $0 E E62- 3 Materials & Supplies $0 $0 $0 $0 $0 E E62- 4 Professional/Contractual Services $0 $5,385 $18,500 $10,000 $10,000 E E62-5 Utilities $0 $0 $0 $0 $0 E E62- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E62-7 Equipment $0 $0 $0 $0 $0 E E62- 8 Capital Projects $0 $0 $0 $0 $0 E E62- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E62- 10 Debt Service $0 $0 $0 $0 $0 E E62- 11 Transfers Out $0 $0 $0 $0 $0 Total $0 $5,385 $18,500 $10,000 $10,000 City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail This program accounts for financial resources utilized for the Annual holiday tree lighting ceremony festival. Provides outdoor recreational activities and entertainment during the one day holiday season event. 58 F.9.b Packet Pg. 268 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:40th Year Birthday Celebration Fund Fund No.:68 Dept:City Manager Program:40th Year Birthday Celebration Program No.:120 Program Desc: Program 1 Services: 1 2 3 4 6 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 - - - - - 2 - - - - - 3 - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E68-1 Salaries $0 $0 $0 $0 $0 E E68-2 Benefits $0 $0 $0 $0 $0 E E68- 3 Materials & Supplies $0 $0 $0 $0 $0 E E68- 4 Professional/Contractual Services $0 $0 $6,000 $39,300 $0 E E68-5 Utilities $0 $0 $0 $0 $0 E E68- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E68-7 Equipment $0 $0 $0 $0 $0 E E68- 8 Capital Projects $0 $0 $0 $0 $0 E E68- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E68- 10 Debt Service $0 $0 $0 $0 $0 E E68- 11 Transfers Out $0 $0 $0 $0 $0 Total $0 $0 $6,000 $39,300 $0 City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail This program accounts for financial resources utilized for the City's 40th year birthday celebration. The City of Grand Terrace either participates and or supports a number of community activities throughout the year. City sponsored programs range from the City’s Historical and Cultural Committee’s Annual Art Show and Country Fair to supporting other celebrations like Community Day, Veterans Day. Partner with community organizations to enhance City sponsored programs during the yearlong 40th anniversary year 59 F.9.b Packet Pg. 269 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 60 F.9.b Packet Pg. 270 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY CLERK 61 F.9.b Packet Pg. 271 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY CLERK Organization Chart Department Description The City Clerk’s Office provides the administrative and records management services legally required by California Government Codes and Grand Terrace Municipal Codes. It also protects and preserves official City records and oversees the City’s records management program. The City Clerk’s office is the custodian of City records, keeping track of various contracts and agreements. The Department maintains and updates Municipal code books, prepares, distributes, and posts agenda-related materials and minutes on a timely basis. The City Clerk’s Office ensures that City residents have the opportunity to elect legally qualified representatives and express their views on City measures by providing for the efficient and legal conduct of regular and special municipal elections. The Department provides continuous updates to the City Council agendas and reports, public hearing notices, election information and campaign forms, campaign disclosure statements, the Municipal Code, and the calendar of City meetings and events. Cost Centers – City Clerk 1. City Clerk (10-125) 2. Historical & Cultural Committee (10-804) City Clerk Agenda Processing Elections/FPPC Filings Records Management Hist. & Cultural Public Records 62 F.9.b Packet Pg. 272 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:City Clerk Program:City Clerk Program No.:125 Program Desc: Program 1 Services:2 3 4 5 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 City Clerk 1.0 1.0 1.0 1.0 1.0 2 Office Specialist - 0.5 1.0 1.0 1.0 - - - - - Total 1.0 1.5 2.0 2.0 2.0 Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $88,838 $85,929 $88,680 $84,460 $84,460 E E10-2 Benefits $27,234 $24,533 $26,706 $32,110 $32,110 E E10- 3 Materials & Supplies $3,143 $3,140 $4,317 $4,000 $4,000 E E10- 4 Professional/Contractual Services $16,784 $52,957 $39,245 $47,404 $37,404 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $4,819 $0 $43,500 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 11 Transfers Out $0 $0 $0 $0 $0 $140,818 $166,559 $202,448 $167,974 $157,974 Ensures that City residents have the opportunity to elect legally qualified representatives and express their views on City measures by providing for the efficient and legal conduct of regular and special municipal elections. Provide continuous updates to the City Council agendas and reports, public hearing notices, election information and campaign forms, campaign disclosure statements, the Municipal Code, and the calendar of City meetings and events. Maintains and updates Municipal code books. City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail The City Clerk's Office provides the administrative and records management services legally required by California Government Codes and Grand Terrace Municipal Codes. It also protects and preserves official City records and oversees the City’s records management program. Custodian of City records, contracts and agreements. Prepares, distributes, and posts agenda-related materials and minutes on a timely basis. 63 F.9.b Packet Pg. 273 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY CLERK Historical & Cultural Committee (10-804) The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. They make continuing efforts to seek out, select, identify and suitably preserve the historical records of Grand Terrace. They enhance all forms of cultural activities and expression in the City and actively promote them. The Committee makes reports and recommendations to the City Council as an advisory committee and keeps minutes of committee proceedings, conducts an Annual Art Show, Country Fair and City Birthday Party. 34th Annual Grand Terrace Art Show 64 F.9.b Packet Pg. 274 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:City Clerk Program:Historical & Cultural Committee Program No.:804 Program Desc: Program 1 Services:2 3 4 5 6 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $0 $0 $0 E E10-2 Benefits $0 $0 $0 $0 $0 E E10- 3 Materials & Supplies $17 $0 $0 $0 $0 E E10- 4 Professional/Contractual Services $630 $223 $933 $1,000 $1,000 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $647 $223 $933 $1,000 $1,000 Make reports and recommendations to the City Council as an advisory committee and keep minutes of committee proceedings; Conduct an Annual Art Show, County Fair and City Birthday Party; Search for articles in the newspapers regarding the City of Grand Terrace. Make continuing efforts to seek out, select, identify and suitably preserve the historical records of Grand Terrace; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. Adopt rules and policies which will guide them in carrying out their responsibilities; Enhance all forms of cultural activities and expression in the City and to actively promote them; 65 F.9.b Packet Pg. 275 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 66 F.9.b Packet Pg. 276 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY ATTORNEY 67 F.9.b Packet Pg. 277 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY ATTORNEY Organization Chart Department Description The City Attorney’s Office provides a wide range of legal services for City Council, City boards and commissions, and operating departments. This includes the coordinating and monitoring of the investigation, settlement, and litigation arising out of personal injury claims. In addition to defending minor personal injury suits against the City, the City Attorney is also responsible for handling minor collection cases on the City’s behalf. The City Attorney’s Office provides day-to- day legal advice to City officials and employees, drafts contracts, opinions, resolutions, and ordinances, defends the City, its officers, and employees in civil litigation. The City Attorney prosecutes criminal and civil violations of the City’s Municipal Code, provides staff support to the City’s administrative code compliance program, represents the City in discovery matters initiated by third parties, and negotiates civil settlements, franchises, and agreements on behalf of the City. City Attorney Legal Counsel Litigation & Settlement Collections Deputy City Attorney 68 F.9.b Packet Pg. 278 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:City Attorney Program:City Attorney Program No.:160 Program Desc: Program 1 Services:2 3 4 5 6 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $0 $0 $0 E E10-2 Benefits $0 $0 $0 $0 $0 E E10- 3 Materials & Supplies $0 $0 $0 $0 $0 E E10- 4 Professional/Contractual Services $64,967 $65,580 $112,371 $135,000 $135,000 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $64,967 $65,580 $112,371 $135,000 $135,000 Defends the City, its officers, and employees in civil litigation. City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail The City Attorney’s Office provides a wide range of legal services for City Council, City boards and commissions, and operating departments. This includes the coordinating and monitoring the investigation, settlement, and litigation arising out of personal injury claims; defending minor personal injury suits against the City; and handling minor collection cases on the City’s behalf. Provides day-to-day legal advice to City officials and employees. Drafts contracts, opinions, resolutions, and ordinances. Prosecutes criminal and civil violations of the City’s Municipal Code. Provides staff support to the City’s administrative code compliance program. Represents the City in discovery matters initiated by third parties. 69 F.9.b Packet Pg. 279 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 70 F.9.b Packet Pg. 280 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FINANCE 71 F.9.b Packet Pg. 281 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FINANCE Organization Chart Department Description The Finance Department is responsible for all financial transactions of City business and provides various support services to other City departments. These services include financial reporting, budget coordination, cash management, payroll, accounts payable, business licensing, cashiering, and debt administration. The Finance Department coordinates the preparation of the City-wide budget and develops and administers the Proposed budget; maintains the City’s financial records and coordinates the annual financial City audits, is responsible for all financial related reporting to management and the City Council, issues business licenses to various businesses within the City, as well as to contractors outside the City; is responsible for daily cash management, including cash receipting and accounts receivable. Processes purchase orders and performs accounts payable and payroll functions/ maintain the investment portfolio; handle the administration of all City debts. Cost Centers – Finance 1. Finance (10-140) 2. Non-Departmental (10-190) 3. Overhead Cost Allocation (10-999) Finance Director Accounting Budgeting & Purchasing Payroll Treasury 72 F.9.b Packet Pg. 282 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Finance Program:Finance Program No.:140 Program Desc: Program 1 Services:2 3 4 5 6 8 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 Budget Officer - 1.0 1.0 1.0 1.0 2 Financial Analyst - - 1.0 - - 3 Management Analyst - - 1.0 1.0 1.0 4 Principal Accountant (P/T)- 0.5 0.5 - - Total - 1.5 3.5 2.0 2.0 Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $100,000 $107,530 $107,530 E E10-2 Benefits $6 $433 $32,037 $49,720 $49,720 E E10- 3 Materials & Supplies $7,115 $2,563 $3,465 $5,000 $5,000 E E10- 4 Professional/Contractual Services $447,210 $446,585 $181,638 $180,500 $180,500 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $2,280 $2,976 $3,016 $3,000 $3,000 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $456,611 $452,557 $320,156 $345,750 $345,750 Responsible for all financial related reporting to management and the City Council; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail The Finance Department is responsible for all financial transactions of City business and provides various support services to other City departments. These services include financial reporting, budget coordination, cash management, payroll, accounts payable, business licensing, cashiering and debt administration. Coordinate the preparation of the City-wide budget and develop and administer the Proposed budget; Maintain the City's financial records and coordinate the annual financial City audits; Issue business licenses to various businesses within the City, as well as to contractors outside the City; Responsible for daily cash management, including cash receipting and accounts receivable; Process purchase orders and perform the accounts payable and payroll functions; Handle the administration of all City debts. 73 F.9.b Packet Pg. 283 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FINANCE Non-Departmental (10-190/10-999) The General Government (Non Department) Fund is comprised of services used by all departments which are not directly chargeable to any specific department and includes various general expenditures not attributable to any specific program: postage and mailing for all City correspondence, pre-employment physicals and background checks, copy machine costs, maintenance and supplies, general utilities, City membership due in regional bodies (SANBAG, SCAG, League of California Cities), liability and Workers Compensation Insurance, administrative fees and expenditures shared citywide or not assigned to any department The General Government (Non Department) Fund accounts for the overhead cost allocation of General Fund City departments and various other cost centers and programs to record calculated overhead costs chargeable to various departments and programs as established in the approved budget, using a reasonably equitable basis for the allocation of costs. Blue Mountain Trail 74 F.9.b Packet Pg. 284 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:General Government Program:General Government (Non-Dept)Program No.:190 Program Desc: Program 1 Services:2 3 4 5 6 8 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 - - - - - 2 - - - - - 3 - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $0 $0 $0 E E10-2 Benefits $24,023 $43,254 $67,049 $127,000 $198,000 E E10- 3 Materials & Supplies $34,797 $44,243 $37,882 $64,563 $71,113 E E10- 4 Professional/Contractual Services $225,921 $1,122,416 $207,417 $238,046 $238,896 E E10-5 Utilities $65,224 $70,588 $65,134 $72,400 $74,000 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $189,015 $0 $0 E E10- 9 Overhead Cost Allocation ($251,286)($236,700)($90,750)($87,450)($84,950) E E10- 10 Debt Service $254,848 $1,040,090 $0 $0 $0 E E10- 11 Transfers Out $827,021 $135,958 $177,133 $126,326 $125,800 Total $1,180,548 $2,219,849 $652,880 $540,885 $622,859 Copy machine costs, maintenance and supplies; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail Non- departmental is comprised of services used by all departments which are not directly chargeable to any specific department and includes various general expenditures not attributable to any specific program. Postage and mailing for all City correspondence; Pre-employmnt physicals and background checks; General utilities; City membership due in regional bodies (SANBAG, SCAG, League of California Cities); Liability and Worker's Compensation Insurance; Expenditures shared citywide or not assigned to any department. 75 F.9.b Packet Pg. 285 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 76 F.9.b Packet Pg. 286 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PLANNING & DEVELOPMENT SERVICES 77 F.9.b Packet Pg. 287 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 78 F.9.b Packet Pg. 288 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PLANNING & DEVELOPMENT SERVICES DEPARTMENT Organization Chart Grand Terrace City Hall Front Counter Planning & Development Director Land Use Planning Planning Commission Building & Safety Code Enforcement Enforcement Programs 79 F.9.b Packet Pg. 289 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PLANNING & DEVELOPMENT SERVICES DEPARTMENT Department Description The Planning & Development Services Department provides planning, , zoning, code enforcement, and supports economic development services. The Department advises, administers and implements policies established by the Planning Commission and City Council on matters concerning the orderly growth, and physical and economic development of the City. The Department processes development cases and responds to numerous counter and phone inquiries, is responsible for implementation and update of the City’s General Plan, the City Zoning Code and Specific Plans, processing of zoning and sign code enforcement cases, participation in SANBAG’s comprehensive transportation plan development and participation in the Greenhouse Gas Reduction Plan. Cost Centers – Planning & Development 1. Planning & Development – Planning (10-370) 2. Planning Commission (10-801) 3. Building & Safety (10-172) 4. Code Enforcement (10-185) 5. Enforcement Programs (10-187) Grand Terrace Fitness Park 80 F.9.b Packet Pg. 290 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Planning & Development Services Program:Community & Economic Dev Program No.:370 Program Desc: Program 1 Services:2 3 4 5 6 8 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 Planning & Dev. Svcs. Director - - 1.0 1.0 1.0 2 Community Dev. Director 1.0 1.0 - - - 3 Assistant Planner - 1.0 1.0 1.0 1.0 4 Planning Technician (P/T)0.5 - - - - Total 1.5 2.0 2.0 2.0 2.0 Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $122,091 $155,881 $162,408 $204,560 $204,560 E E10-2 Benefits $40,492 $102,682 $96,970 $131,560 $131,560 E E10- 3 Materials & Supplies $3,213 $2,731 $2,497 $3,000 $3,000 E E10- 4 Professional/Contractual Services $42,441 $15,856 $32,330 $72,500 $72,500 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $208,237 $277,150 $294,205 $411,620 $411,620 Responsible for implementation and updating of the City General Plan; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail Provide planning, economic development, zoning, code enforcement, and development services. Advises, administers and implements policies established by the Planning Commission and City Council on matters concerning the orderly growth, and physical and economic development of the City. Processes development cases and responds to numerous counter and phone inquiries; Issues environmental clearances, monitors and evaluates project entitlement conditions for S&A, CUP, etc.; Responsible for implementation and updating of the City Zoning Code and Specific Plans; Processes zoning and sign code enforcement cases; Participates in SANBAG's comprehensive transportation plan development; 81 F.9.b Packet Pg. 291 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PLANNING & DEVELOPMENT SERVICES DEPARTMENT Planning Commission (10-801) The Planning Commission is an Advisory Board to the City Council as approved by State Government Code, and set in the Municipal Code and general procedures. The Planning Commission also serves as the Architectural Review Board and Board of Appeals on Code Enforcement, Planning, and Building and Fire issues. The Planning Commission adopts rules and policies which will guide the Commission in carrying out their responsibilities; issue legally binding decisions and determine Conditions of Approval on planning projects within the City, develop and maintain a General Plan, develop and maintain the City Zoning Code, and develop such Specific Plans as may be necessary or desirable. Mount Vernon Avenue 82 F.9.b Packet Pg. 292 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Planning & Development Services Program:Planning Commission Program No.:801 Program Desc: Program 1 Services:2 3 4 5 6 8 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 Planning Commissioners 5.0 5.0 5.0 5.0 5.0 2 - - - - - 3 - - - - - - - - - - Total 5.0 5.0 5.0 5.0 5.0 Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $1,400 $600 $2,400 $3,000 $3,000 E E10-2 Benefits $105 $171 $157 $2,860 $2,860 E E10- 3 Materials & Supplies $0 $0 $0 $0 $0 E E10- 4 Professional/Contractual Services $724 $5,397 $3,894 $5,000 $5,000 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $2,229 $6,168 $6,451 $10,860 $10,860 Develop and maintain a General Plan; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail The Planning Commission is an Advisory Body to the City Council as approved by State Government Code, and set in the Municipal Code and general procedures. The Planning Commission also serves as the Architectural Review Board and Board of Appeals on Code Enforcement, Planning , Building and Fire issues. To adopt rules and policies which will guide the commission in carrying out their responsibilities; Issue legally binding decisions and determine conditions of approval on Planning projects within the City; Develop and maintain the City Zoning Code; Develop such specific plans as maybe necessary or desirable. 83 F.9.b Packet Pg. 293 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PLANNING & DEVELOPMENT SERVICES DEPARTMENT Building and Safety (10-172) This program ensures that all structures built in the City of Grand Terrace meet all acceptable state-mandated laws and uniform building codes as incorporated into the City’s Municipal Code. It also ensures compliance with all zoning, signage, and noise ordinances. Building and Safety is responsible for code enforcement of building and safety violations, building inspections and permit issuance. They provide plan check services for new and existing residential housing, apartments, lots, splits, tracks and grading plans. They provide plan check services for new and existing commercial buildings, site plans, grading plans, tenant improvements and signage, perform all field investigations and construction inspections, provide information on building, electrical, plumbing, mechanical and code information. This department section maintains records and provides information to county, state and federal agencies on building activity. Barton Road establishments 84 F.9.b Packet Pg. 294 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Planning & Development Services Program:Building & Safety Program No.:172 Program Desc: Program 1 Services:2 3 4 5 6 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 Building Official (P/T)- - 0.5 0.5 0.5 2 Building Permit Technician - 1.0 1.0 1.0 1.0 - - - - - Total - 1.0 1.5 1.5 1.5 Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $45,310 $12,587 $20,000 $41,490 $41,490 E E10-2 Benefits $13,284 $6,536 $21,689 $18,700 $18,700 E E10- 3 Materials & Supplies $1,522 $1,850 $644 $1,000 $1,000 E E10- 4 Professional/Contractual Services $107,426 $124,607 $130,358 $92,500 $92,500 E E10-5 Utilities $1,072 $933 $808 $1,000 $1,000 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $168,614 $146,513 $173,499 $154,690 $154,690 Provides plan check services for new and existing residential housing, apartments, lots, splits, tracks and grading plans. City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail This program ensures that all structures built in the City of Grand Terrace meet all acceptable state-mandated laws and uniform building codes as incorporated into the City's Municipal Code. It also ensures compliance with all zoning, signage and noise ordinances. Responsible for code enforcement of building and safety violations. Responsible for all building inspections and permit issuance. Provides plan check services for new and existing commercial buildings, site plans, grading plans, tenant improvements and signage. Performs all field investigations and construction inspections. Provides information on building, electrical, plumbing, mechanical and code information. 85 F.9.b Packet Pg. 295 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PLANNING & DEVELOPMENT SERVICES DEPARTMENT Code Enforcement (10-185) Code Enforcement, which includes the Rental Inspection Program, ensures that single family and multi-family rentals within the City are maintained in a satisfactory manner, which in turn increases property values and improves public safety. The Program provides an annual inspection of single family rentals for compliance with the Municipal Code and the Uniform Housing Code, provides annual inspections of multi-family rentals for compliance with the Municipal Code and the Uniform Housing Code, and provides annual inspections of apartment rentals for compliance with the Municipal Code and the Uniform Housing Code. Street Sweeping Sign - Warbler Ave. 86 F.9.b Packet Pg. 296 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Planning & Development Services Program:Code Enforcement Program No.:185 Program Desc: Program 1 Services:2 1 ## Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 Sr Code Enforcement Officer 1.0 1.0 1.0 - - 2 Code Enforcement Specialist (P/T)- 0.5 0.5 - - 3 Animal Ctrl/Code Enf Officer - - 1.0 1.0 4 Animal Ctrl/Code Enf Sp (P/T)- - 0.5 0.5 5 Office Specialist 0.5 1.0 1.0 1.0 1.0 - - - - - Total 1.5 2.5 2.5 2.5 2.5 Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $49,671 $50,418 $67,484 $162,270 $162,270 E E10-2 Benefits $15,746 $44,257 $82,259 $83,790 $83,790 E E10- 3 Materials & Supplies $9,149 $5,741 $3,006 $2,800 $2,800 E E10- 4 Professional/Contractual Services $2,763 $591 $1,815 $66,100 $66,100 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $77,329 $101,007 $154,564 $314,960 $314,960 City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail The Rental Inspection Program's main purpose is to make sure that single family and multi-family rentals within the City are maintained in a satisfactory manner, which in turn increases property values and improves public safety. Annual inspection of single & multi-family rentals & apartment rentals for compliance with the municipal code & the Uniform Housing Code. Effective July 1, 2018, approved animal control services in-house. 87 F.9.b Packet Pg. 297 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PLANNING & DEVELOPMENT SERVICES DEPARTMENT Enforcement Program (10-187) The Enforcement Program addresses code violations on public and private properties within the City limits in order to protect the health and safety of the residents in the community. The City contracts with the City of San Bernardino Police Department for animal control services. The City contracts with the City of San Bernardino Fire Department for household hazardous waste services. Westwood Street 88 F.9.b Packet Pg. 298 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Planning & Development Services Program:Enforcement Program Program No.:187 Program Desc: Program 1 Services:2 1 2 3 5 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 - - - - - 2 - - - - - 3 - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $0 $0 $0 E E10-2 Benefits $0 $0 $0 $0 $0 E E10- 3 Materials & Supplies $0 $0 $0 $0 $0 E E10- 4 Professional/Contractual Services $205,370 $174,741 $213,386 $46,352 $46,352 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $205,370 $174,741 $213,386 $46,352 $46,352 City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail To address code violations on public and private properties within the City limits in order to protect the health and safety of the residents in the community. The City contracts with the City of San Bernardino for animal control services. The City contracts with the City of San Bernardino Fire Department for household hazardous waste services. 89 F.9.b Packet Pg. 299 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GT Illegal Fireworks Enforcement Fund No.:63 Dept:Planning & Development Services Program:GT Illegal Fireworks Enforcement Program No.:185 Program Desc: Program 1 Services: 1 2 3 4 6 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 - - - - - 2 - - - - - 3 - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E63-1 Salaries $0 $0 $0 $0 $0 E E63-2 Benefits $0 $0 $0 $0 $0 E E63- 3 Materials & Supplies $0 $0 $0 $0 $0 E E63- 4 Professional/Contractual Services $0 $97 $0 $500 $500 E E63-5 Utilities $0 $0 $0 $0 $0 E E63- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E63-7 Equipment $0 $0 $0 $0 $0 E E63- 8 Capital Projects $0 $0 $0 $0 $0 E E63- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E63- 10 Debt Service $0 $0 $0 $0 $0 E E63- 11 Transfers Out $0 $0 $0 $0 $0 Total $0 $97 $0 $500 $500 City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail The purpose of the GT Illegal Fireworks Enforcement program is to establish administrative fines and penalties for Illegal fireworks and expressly prohibiting "dangerous fireworks" in accordance with Ordinance No. 285. Administer administrative fines and penalties for Illegal fireworks. 90 F.9.b Packet Pg. 300 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PUBLIC WORKS 91 F.9.b Packet Pg. 301 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PUBLIC WORKS DEPARTMENT Organization Chart Susan Petta Park Public Works Director NPDES Storm Drain Maintenance Facilities Maintenance Parks Maintenance Public Works Engineering 92 F.9.b Packet Pg. 302 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PUBLIC WORKS DEPARTMENT Department Description The Public Works Department provides engineering and public works/maintenance services. The Department administers and implements policies that enhance the safety and aesthetic environment of the City for its residents, businesses, and outside visitors. This includes maintaining and rehabilitating all City landscape, roads, traffic signals, parks, and parking lots in accordance with the City’s goals. The Department also responds to numerous counter and phone inquiries, issues environmental clearances, monitors and evaluates project entitlement conditions for S&A, CUP, etc. Cost Centers – Public Works 1. Parks Maintenance (10-450) 2. National Pollution Discharge Elimination System (10-625) 3. Storm Drain Maintenance (10-631) 4. Public Works (10-175) 5. Facilities Maintenance (10-195) Grand Terrace City Hall 93 F.9.b Packet Pg. 303 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PUBLIC WORKS DEPARTMENT Parks Maintenance (10-450) Parks Maintenance, under the direction of the Public Works Director, maintains Richard Rollins Park, Pico Park, the Grand Terrace Senior Center, Child Care Center, Civic Center/Library Complex, and various greenbelt areas located throughout the city. Parks Maintenance is responsible for the daily upkeep of all landscaped parks and parkways at City owned facilities, weekly mowing of over 30 acres of park area and the maintenance of three acres of landscaping. This section also maintains over 300 sprinklers and irrigation controllers, and is responsible for the repair and installation of ball field lights, park irrigation, and ancillary support functions. Grand Terrace Fitness Park 94 F.9.b Packet Pg. 304 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Public Works Program:Parks Maintenance Program No.:450 Program Desc: Program 1 Services:2 3 4 5 6 8 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 Maintenance Crew Lead 1.0 1.0 1.0 1.0 1.0 2 Maintenance Crew Lead (P/T)0.5 - - - - 3 Maintenance Worker I 1.0 1.0 - - - 4 Maintenance Worker II 1.0 2.0 3.0 3.0 3.0 Total 3.5 4.0 4.0 4.0 4.0 Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $31,368 $47,711 $30,715 $57,910 $57,910 E E10-2 Benefits $11,447 $24,008 $20,914 $44,370 $44,370 E E10- 3 Materials & Supplies $1,137 $12,135 $1,178 $1,200 $1,200 E E10- 4 Professional/Contractual Services $82,050 $76,056 $93,565 $84,300 $84,300 E E10-5 Utilities $35,028 $43,414 $54,018 $45,000 $45,000 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $161,030 $203,324 $200,390 $232,780 $232,780 Maintenance of over 300 sprinklers and irrigation controllers; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail Parks maintenance, under the direction of the Public Works director is implemented through the Parks Maintenance Division. The division maintains Richard Rollins Park, Pico Park, the Grand Terrace Senior Center, Child Care Center, Civic Center/Library Complex and various greenbelt areas. Daily upkeep of all landscaped parks and parkways at City owned facilities; Weekly mowing of over 30 acres of park area and the maintenance of 3 acres of landscaping; Maintenance of the Civic Center/Library, Child Care Center, Senior Center and park support facilities; Repair and installation of ball field lights, park irrigation and ancillary support functions. 95 F.9.b Packet Pg. 305 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PUBLIC WORKS DEPARTMENT National Pollution Discharge & Elimination System (10-625) The Public Works Department administers the City’s National Pollutant Discharge Elimination System (NPDES) Program in order to comply with the water discharge requirements of urban storm water, from areas of San Bernardino County within the Santa Ana Region to waters of the US (general fund portion). The Department obtains permits from the Santa Ana Regional Water Control Board, provides an effective storm water management program and ensures that discharge of storm water into the various drainage channels and washes throughout the City complies with the standards set by the Santa Ana Regional Water Control Board. The Program provides public information/education and outreaches to businesses and residents and enforces a County-wide permit through inspections and education. Grand Terrace Dog Park 96 F.9.b Packet Pg. 306 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Public Works Program:National Pollution Discharge & Elimination System (NPDES)Program No.:625 Program Desc: Program 1 Services:2 3 4 5 6 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed - - - - - 1 - - - - - 2 - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $0 $0 $0 E E10-2 Benefits $0 $0 $0 $0 $0 E E10- 3 Materials & Supplies $100 $0 $0 $0 $0 E E10- 4 Professional/Contractual Services $45,164 $38,262 $35,000 $47,500 $47,500 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $45,264 $38,262 $35,000 $47,500 $47,500 To provide public information/education and out reach to businesses and residents; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail Administer the City's National Pollutant Discharge Elimination System (NPDES) Program in order to comply with the water discharge requirements of urban storm water, from areas of San Bernardino County within the Santa Ana Region to waters of the US (general fund portion). Obtain a permit from the Santa Ana Regional Water Control Board; Provide an effective storm water management program and ensure that discharge of storm water into the various drainage channels and washes throughout the City complies with the standards set by the Santa Ana Regional Water Control Board. To enforce a County-wide permit through inspections and education. 97 F.9.b Packet Pg. 307 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PUBLIC WORKS DEPARTMENT Storm Drain Maintenance (10-631) The Department maintains the storm drain system. This department is responsible for cleaning storm drains per requirements set forth by the County Storm Water Program. The department also takes videos of storm drains for maintenance purposes. Stater Bros – Barton Road 98 F.9.b Packet Pg. 308 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Public Works Program:Storm Drain Maintenance Program No.:631 Program Desc: Program 1 Services:2 3 4 5 6 8 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 - - - - - 2 - - - - - 3 - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $0 $0 $0 E E10-2 Benefits $0 $0 $0 $0 $0 E E10- 3 Materials & Supplies $0 $0 $0 $0 $0 E E10- 4 Professional/Contractual Services $17,530 $1,000 $2,120 $5,000 $5,000 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $17,530 $1,000 $2,120 $5,000 $5,000 City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail Maintains the storm drain system. Clean storm drains per requirements set forth by the County storm water permit; Video storm drains for maintenance purposes. 99 F.9.b Packet Pg. 309 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PUBLIC WORKS DEPARTMENT Public Works (10-175) The Public Works Division has the responsibility over City infrastructures of sewer, water, gas, telephone, cable, and electric systems that fall within the public right of way. The Division coordinates plans and permits with utility companies, reviews plans and prepares permits and inspection work for tracts, and major commercial developments, reviews all off-site plans for water, street, sewer and storm drains. They maintain all original sewer, water, street improvement, storm drain, tract, parcel maps, record of survey, address maps, street lighting, signal maps including files for all capital improvement projects, prepare plans, specifications and contracts for City infrastructure capital projects, coordinate and monitor maintenance alerts. Grand Terrace Fire Station 100 F.9.b Packet Pg. 310 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Public Works Program:Public Works Program No.:175 Program Desc: Program 1 Services:2 3 4 5 6 8 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 Community Development Director - - - - - 2 Public Work Director 1.0 1.0 1.0 1.0 1.0 3 Management Analyst 1.0 1.0 1.0 1.0 1.0 4 Department Secretary 1.0 1.0 1.0 1.0 1.0 Total 3.0 3.0 3.0 3.0 3.0 Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $107,216 $158,493 $173,287 $90,660 $90,660 E E10-2 Benefits $65,461 $81,955 $92,224 $58,420 $58,420 E E10- 3 Materials & Supplies $7,016 $8,120 $15,653 $10,000 $10,000 E E10- 4 Professional/Contractual Services $85,431 $136,670 $64,675 $143,261 $143,261 E E10-5 Utilities $994 $964 $855 $3,000 $3,000 E E10- 6 Lease of Facility/Equipment $5,738 $5,908 $3,158 $5,000 $5,000 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $271,856 $392,110 $349,852 $310,341 $310,341 Review all off-site plans for water, street, sewer and storm drains; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail The Public Works Division has the responsibility over City infrastructures of sewer, water, gas, telephone, cable, and electric systems that fall within the public right of way. Coordinates plans and permits with utility companies; Review plans and prepare permits and inspection work for tracts, and major commercial developments; Maintain all original sewer, water, street improvement, storm drain, tract, parcel maps, record of survey, address maps, street lighting, signal maps including files for all capital improvement projects; Prepare plans, specifications and contracts for City infrastructure capital projects; Coordinates and monitors maintenance alerts; 101 F.9.b Packet Pg. 311 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PUBLIC WORKS DEPARTMENT Facilities Maintenance (10-195) Facilities Maintenance provides management and administration of in-house and contract maintenance repair services for the Civic Center and all other City facilities and parks. They provide day-to-day maintenance operations of the various City facilities; oversee a preventative maintenance program, including cleaning services and pest control. They maintain City parks and grounds, city-wide trees, provide for the maintenance of the Civic Center security system, oversee the HVAC service agreement contract, and provide for custodial, locksmith and security services. Terrace Hills Middle School 102 F.9.b Packet Pg. 312 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Public Works Program:Facilities Maintenance Program No.:195 Program Desc: Program 1 Services:2 3 4 5 6 8 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 - - - - - 2 - - - - - 3 - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $0 $0 $0 E E10-2 Benefits $0 $0 $0 $0 $0 E E10- 3 Materials & Supplies $0 $0 $0 $0 $0 E E10- 4 Professional/Contractual Services $87,250 $94,181 $65,217 $68,000 $68,000 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $87,250 $94,181 $65,217 $68,000 $68,000 Maintain City parks and grounds; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail Provide management and administration of in-house and contract maintenance repair services for the Civic Center and all other City facilities and parks. Provide day-to-day maintenance operations of the various City facilities; Oversee a preventive maintenance program, including cleaning services and pest control; Maintain City-wide trees; Provide for the maintenance of the Civic Center security system; Oversee the HVAC service agreement contract; 103 F.9.b Packet Pg. 313 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 104 F.9.b Packet Pg. 314 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) PUBLIC SAFETY 105 F.9.b Packet Pg. 315 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) LAW ENFORCEMENT Organization Chart Sheriff Captain Lieutenant Sergeant Deputies Detective 106 F.9.b Packet Pg. 316 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) LAW ENFORCEMENT Department Description The City contracts with the San Bernardino County Sheriff’s Department to provide law enforcement services. San Bernardino County Central Station 107 F.9.b Packet Pg. 317 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Public Safety Program:Law Enforcement Program No.:410 Program Desc: Program 1 Services:2 3 4 5 6 8 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 - - - - - 2 - - - - - 3 - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $0 $0 $0 E E10-2 Benefits $0 $0 $0 $0 $0 E E10- 3 Materials & Supplies $0 $0 $0 $0 $0 E E10- 4 Professional/Contractual Services $1,711,999 $1,798,066 $1,978,308 $1,916,627 $2,005,207 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $1,711,999 $1,798,066 $1,978,308 $1,916,627 $2,005,207 Provide traffic enforcement services; City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail The City contracts with the San Bernardino County Sheriff's Department to provide law enforcement services. Provide patrol services; Provide detective services; Provide Sheriff's Service Specialist services (Crime Prevention, Citizens on Patrol, community programs); Provide emergency back up and specialized law enforcement resources; Provide access to various sheriff's special units as needed. 108 F.9.b Packet Pg. 318 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Fund:GENERAL FUND Fund No.:10 Dept:Public Safety Program:Every 15 Minutes Program No.:705 Program Desc: Program 1 Services: 1 2 3 4 6 Position Summary (before direct labor and overhead cost allocation distribution) Position 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed 1 - - - - - 2 - - - - - 3 - - - - - - - - - - Total - - - - - Expenditure Summary Expenditure Category 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Year End Proposed Proposed E E10-1 Salaries $0 $0 $0 $0 $0 E E10-2 Benefits $0 $0 $0 $0 $0 E E10- 3 Materials & Supplies $0 $0 $0 $0 $0 E E10- 4 Professional/Contractual Services $0 $0 $0 $0 $0 E E10-5 Utilities $0 $0 $0 $0 $0 E E10- 6 Lease of Facility/Equipment $0 $0 $0 $0 $0 E E10-7 Equipment $0 $0 $0 $0 $0 E E10- 8 Capital Projects $0 $0 $0 $0 $0 E E10- 9 Overhead Cost Allocation $0 $0 $0 $0 $0 E E10- 10 Debt Service $0 $0 $0 $0 $0 E E10- 11 Transfers Out $0 $0 $0 $0 $0 Total $0 $0 $0 $0 $0 City of Grand Terrace FY 2018-19 and FY 2019-20 Proposed Program Detail Every 15 Minutes is a two-day program that includes a realistic dramatization of the consequences of drinking and personal safety that includes everyone from students, teachers, parents, police officers, emergency response personnel and coroners. Provide education to students on the consequences of drinking and driving. 109 F.9.b Packet Pg. 319 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 110 F.9.b Packet Pg. 320 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY OF GRAND TERRACE FY2018-19 ADOPTED BUDGET SUMMARY 111 F.9.b Packet Pg. 321 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) General Fund Development Impact Fees Special Revenue Funds Revenues Property Tax $1,980,000 $0 $19,440 Residual Receipts - RPTTF $1,090,000 $0 $0 Proceeds from Sale of Property $80,000 $0 $0 Franchise Fees $524,300 $0 $0 Licenses, Fees & Permits $416,450 $170,650 $13,000 Sales Tax $770,000 $0 $193,000 Gas Tax $0 $0 $519,800 Intergovernmental Revenue/Grants $26,500 $0 $121,550 Charges for Services $136,600 $0 $0 Fines & Forfeitures $63,000 $0 $6,000 Miscellaneous $99,448 $0 $0 Use of Money & Property $27,000 $0 $3,000 Waste Water Receipts $300,000 $0 $0 Residual Receipts - Sr Ctr $60,000 $0 $0 Transfers In $27,352 $0 $90,800 Total Revenues $5,600,650 $170,650 $966,590 Expenditures Salaries $1,188,831 $77,750 $207,580 Benefits $724,690 $22,660 $78,400 Materials & Supplies $114,163 $0 $10,000 Professional/Contractual Services $3,375,190 $0 $449,800 Equipment $0 $0 $55,100 Lease of Facility/Equipment $8,000 $0 $0 Utilities $143,400 $0 $80,140 Capital Projects $0 $130,000 $40,000 Debt Service $0 $0 $0 Transfers Out $126,326 $750,000 $5,000Overhead Cost Allocation ($87,450)$0 $87,450 Total Expenditures $5,593,150 $980,410 $1,013,470 Impact to Fund Balance Revenues $5,600,650 $170,650 $966,590 Expenditures $5,593,150 $980,410 $1,013,470 Net - Increase to or (Use of) Fund Balance $7,500 ($809,760)($46,880) City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Category 112 F.9.b Packet Pg. 322 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 21 52 Enterprise Fund Grant Funds Successor Agency Revenues Property Tax $0 $0 $2,065,200 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $430,036 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $240 $0 Use of Money & Property $10,000 $50 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $15,000 $2,065,200 Total Revenues $10,000 $445,326 $4,130,400 Expenditures Salaries $0 $58,990 $10,750 Benefits $0 $21,570 $3,170 Materials & Supplies $0 $0 $0 Professional/Contractual Services $10,000 $359,266 $1,811,680 Lease of Facility/Equipment $0 $5,000 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $239,600 Transfers Out $0 $0 $2,065,200 Overhead Cost Allocation $0 $0 $0 Total Expenditures $10,000 $444,826 $4,130,400 Impact to Fund Balance Revenues $10,000 $445,326 $4,130,400 Expenditures $10,000 $444,826 $4,130,400 Net - Increase to or (Use of) Fund Balance $0 $500 $0 City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Category 113 F.9.b Packet Pg. 323 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 70 Capital Project Funds Housing Successor Agency TOTAL Revenues Property Tax $0 $0 $4,064,640 Residual Receipts - RPTTF $0 $0 $1,090,000 Proceeds from Sale of Property $0 $0 $80,000 Franchise Fees $0 $0 $524,300 Licenses, Fees & Permits $0 $0 $600,100 Sales Tax $0 $0 $963,000 Gas Tax $0 $0 $519,800 Intergovernmental Revenue/Grants $0 $0 $578,086 Charges for Services $0 $0 $136,600 Fines & Forfeitures $0 $0 $69,000 Miscellaneous $0 $50,000 $149,688 Use of Money & Property $0 $0 $40,050 Waste Water Receipts $0 $0 $300,000 Residual Receipts - Sr Ctr $0 $0 $60,000 Transfers In $750,526 $0 $2,948,878 Total Revenues $750,526 $50,000 $12,124,142 Expenditures Salaries $0 $13,760 $1,557,661 Benefits $0 $6,310 $856,800 Materials & Supplies $0 $0 $124,163 Professional/Contractual Services $0 $8,070 $6,014,006 Lease of Facility/Equipment $0 $0 $60,100 Utilities $0 $0 $8,000 Utilities $0 $180 $223,720 Capital Projects $700,000 $0 $870,000 Debt Service $0 $0 $239,600 Transfers Out $2,352 $0 $2,948,878 Overhead Cost Allocation $0 $0 $0 Total Expenditures $702,352 $28,320 $12,902,928 Impact to Fund Balance Revenues $750,526 $50,000 $12,124,142 Expenditures $702,352 $28,320 $12,902,928 Net - Increase to or (Use of) Fund Balance $48,174 $21,680 ($778,786) City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Category 114 F.9.b Packet Pg. 324 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2018-19 GENERAL FUND 115 F.9.b Packet Pg. 325 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) General Fund General Fund (10) In public sector accounting, the primary or catchall fund of a government, government agency, or nonprofit entity such as a university. It is similar to a firm's general ledger account, and records all assets and liabilities of the entity that are not assigned to a special purpose fund. It provides the resources necessary to sustain the day-to-day activities and thus pays for all administrative, police and operating expenses. When governments or administrators talk about balancing the budget' they typically mean balancing the budget for their general fund. General Fund (sub- funds) Community Benefits Fund (61) This fund is used to account for the grant funding program approved by the City Council to assist local community groups in providing funding for community projects that must be completed during the fiscal year. Successful applicants are required to sign a letter of agreement that outlines the terms and conditions of funding. Successful applicants are also required to provide participation data, and data that demonstrate if the funded application has achieved City Council’s outcomes. Light Up Grand Terrace Fund (62) This fund was established to record revenues & expenditures related to the annual lighting up of the City of Grand Terrace during the Christmas Season. Revenues for this fund come from donations from various individuals and organizations supporting the festivities. GT Illegal Fireworks Enforcement (63) This fund accounts for revenues received in the enforcement of campaign against illegal fireworks in the City of Grand Terrace, most especially around the Fourth of July holiday. Expenditures incurred relating to illegal fireworks enforcement are also recorded in this fund. Public Safety Fund (64) This fund was initially established to account for the QLEAP funding (Quality of Life Enhancement and Preservation) for public safety enhancements approved by the City Council. This fund will account for financial transactions relating to public safety charges for overtime, City camera projects, weekend code enforcement and emergency operations coordination. 40th Year Birthday Celebration Fund (68) This fund was established to record revenues & expenditures related to the 40th year birthday celebration for the City of Grand Terrace. Revenues for this fund come from private donations from various individuals and organizations supporting the yearlong celebration of activities. 116 F.9.b Packet Pg. 326 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) General Fund Equipment Replacement Reserve Fund (70) This fund accounts for all financial transactions involving the purchase of budgeted capital expenditures funded by reserves for equipment replacement. The General Fund provided the initial funding for this equipment replacement reserve fund. 117 F.9.b Packet Pg. 327 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 10 61 62 General Fund Community Benefits Fund Light Up Grand Terrace Revenues Property Tax $1,980,000 $0 $0 Residual Receipts - RPTTF $1,090,000 $0 $0 Proceeds from Sale of Property $80,000 $0 $0 Franchise Fees $524,300 $0 $0 Licenses, Fees & Permits $416,450 $0 $0 Sales Tax $770,000 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $26,500 $0 $0 Charges for Services $136,600 $0 $0 Fines & Forfeitures $62,500 $0 $0 Miscellaneous $55,148 $0 $5,000 Use of Money & Property $27,000 $0 $0 Waste Water Receipts $300,000 $0 $0 Residual Receipts - Sr Ctr $60,000 $0 $0 Transfers In $2,352 $20,000 $5,000 Total Revenues $5,530,850 $20,000 $10,000 Expenditures Salaries $1,188,831 $0 $0 Benefits $724,690 $0 $0 Materials & Supplies $114,163 $0 $0 Professional/Contractual Services $3,305,390 $20,000 $10,000 Equipment $0 $0 $0 Lease of Facility/Equipment $8,000 $0 $0 Utilities $143,400 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $0 Transfers Out $126,326 $0 $0Overhead Cost Allocation ($87,450)$0 $0 Total Expenditures $5,523,350 $20,000 $10,000 Impact to Fund Balance Revenues $5,530,850 $20,000 $10,000 Expenditures $5,523,350 $20,000 $10,000 Net - Increase to or (Use of) Fund Balance $7,500 $0 $0 GENERAL FUNDS City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 118 F.9.b Packet Pg. 328 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 63 64 68 GT Illegal Fireworks Enforcement Public Safety Fund 40th Year Birthday Celebration Fund Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $500 $0 $0 Miscellaneous $0 $0 $39,300 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $0 Total Revenues $500 $0 $39,300 Expenditures Salaries $0 $0 $0 Benefits $0 $0 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $500 $0 $39,300 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $0 Transfers Out $0 $0 $0 Overhead Cost Allocation $0 $0 $0 Total Expenditures $500 $0 $39,300 Impact to Fund Balance Revenues $500 $0 $39,300 Expenditures $500 $0 $39,300 Net - Increase to or (Use of) Fund Balance $0 $0 $0 GENERAL FUNDS City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 119 F.9.b Packet Pg. 329 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 70 Equipment Replacement Reserve TOTAL Revenues Property Tax $0 $1,980,000 Residual Receipts - RPTTF $0 $1,090,000 Proceeds from Sale of Property $0 $80,000 Franchise Fees $0 $524,300 Licenses, Fees & Permits $0 $416,450 Sales Tax $0 $770,000 Gas Tax $0 $0 Intergovernmental Revenue/Grants $0 $26,500 Charges for Services $0 $136,600 Fines & Forfeitures $0 $63,000 Miscellaneous $0 $99,448 Use of Money & Property $0 $27,000 Waste Water Receipts $0 $300,000 Residual Receipts - Sr Ctr $0 $60,000 Transfers In $0 $27,352 Total Revenues $0 $5,600,650 Expenditures Salaries $0 $1,188,831 Benefits $0 $724,690 Materials & Supplies $0 $114,163 Professional/Contractual Services $0 $3,375,190 Lease of Facility/Equipment $0 $0 Utilities $0 $8,000 Utilities $0 $143,400 Capital Projects $0 $0 Debt Service $0 $0 Transfers Out $0 $126,326 Overhead Cost Allocation $0 ($87,450) Total Expenditures $0 $5,593,150 Impact to Fund Balance Revenues $0 $5,600,650 Expenditures $0 $5,593,150 Net - Increase to or (Use of) Fund Balance $0 $7,500 GENERAL FUNDS City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 120 F.9.b Packet Pg. 330 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2018-19 DEVELOPMENT IMPACT FEES 121 F.9.b Packet Pg. 331 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 122 F.9.b Packet Pg. 332 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Development Impact Fees Street Improvements Fund (11) All new development is required to pay a Development Impact Fee for Streets. This fund accounts for all revenue collected for Street Capital Improvement Fees under the Municipal Code. Funds should be expended in accordance with the latest adopted fiscal impact study and capital needs assessment. Storm Drain Improvements Fund (12) All new development is required to pay a Development Impact Fee for Storm Drain Capital Improvement. This fund accounts for all revenue collected for Storm Drain Capital Improvement Fees under the Municipal Code. Funds should be expended in accordance with the latest adopted fiscal impact study and capital needs assessment. Storm drain capital improvement and maintenance fund, for the purpose of developing a storm drain master plan and a storm drain system in accordance with the master plan. The fees shall be established by a resolution and shall be placed in a fund exclusively for the use specified in this subsection. (Ord. 102 § 18, 1986; Ord. 44 § 2(D), 1981) Park Fund (13) All new development is required to pay a Development Impact Fee for Parks. This fund accounts for all revenue collected for Park Improvement Capital Improvement Fees under the Municipal Code. Funds should be expended in accordance with the latest adopted fiscal impact study and capital needs assessment or master plan. Park capital improvement and maintenance fund, for the purpose of purchasing the land and developing and maintaining the City park system. The City Council shall have the option to request dedication of land for park purposes or, in lieu thereof, request that the applicant pay a fee in accordance with the resolution setting the fees. (Ord. 102 § 18, 1986; Ord. 44 § 2(D), 1981). Facilities Development Fund (19) Public Use Facilities Fund development impact fee. Funds should be expended in accordance with the latest adopted fiscal impact study and capital needs assessment or master plan. 123 F.9.b Packet Pg. 333 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 11 12 13 Street Fund Storm Drain Fund Park Fund Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $48,000 $13,250 $89,400 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $0 Total Revenues $48,000 $13,250 $89,400 Expenditures Salaries $36,670 $15,170 $18,330 Benefits $10,710 $4,400 $5,110 Materials & Supplies $0 $0 $0 Professional/Contractual Services $0 $0 $0 Equipment $0 $0 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $50,000 $0 Debt Service $0 $0 $0 Transfers Out $565,000 $0 $185,000Overhead Cost Allocation $0 $0 $0 Total Expenditures $612,380 $69,570 $208,440 Impact to Fund Balance Revenues $48,000 $13,250 $89,400 Expenditures $612,380 $69,570 $208,440 Net - Increase to or (Use of) Fund Balance ($564,380)($56,320)($119,040) DEVELOPMENT IMPACT FEES City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 124 F.9.b Packet Pg. 334 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 19 Facilities Fund Total Revenues Property Tax $0 $0 Residual Receipts - RPTTF $0 $0 Proceeds from Sale of Property $0 $0 Franchise Fees $0 $0 Licenses, Fees & Permits $20,000 $170,650 Sales Tax $0 $0 Gas Tax $0 $0 Intergovernmental Revenue/Grants $0 $0 Charges for Services $0 $0 Fines & Forfeitures $0 $0 Miscellaneous $0 $0 Use of Money & Property $0 $0 Waste Water Receipts $0 $0 Residual Receipts - Sr Ctr $0 $0 Transfers In $0 $0 Total Revenues $20,000 $170,650 Expenditures Salaries $7,580 $77,750 Benefits $2,440 $22,660 Materials & Supplies $0 $0 Professional/Contractual Services $0 $0 Lease of Facility/Equipment $0 $0 Utilities $0 $0 Utilities $0 $0 Capital Projects $80,000 $130,000 Debt Service $0 $0 Transfers Out $0 $750,000 Overhead Cost Allocation $0 $0 Total Expenditures $90,020 $980,410 Impact to Fund Balance Revenues $20,000 $170,650 Expenditures $90,020 $980,410 Net - Increase to or (Use of) Fund Balance ($70,020)($809,760) DEVELOPMENT IMPACT FEES City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 125 F.9.b Packet Pg. 335 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 126 F.9.b Packet Pg. 336 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2018-19 SPECIAL REVENUE FUNDS 127 F.9.b Packet Pg. 337 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Special Revenue Funds Supplemental Law Enforcement Services (SLESF) Fund (14) State Legislature has granted monies for the purpose of providing funds to local governments for front line law enforcement services. GC 30061-30065. This was originally funded by the state as a pacifier to local governments for the ERAF shift. Air Quality Improvement Fund (15) "Mobile source air pollution reduction programs" means any program or project implemented by the City to reduce air pollution from motor vehicles which it determines will be consistent with the California Clean Air Act of 1988 or the plan proposed pursuant to Article 5 (commencing with Section 40460) of Chapter 5.5 of Part 3 of the California Health and Safety Code. All revenues received from the SCAQMD and deposited in the fund shall be exclusively expended on mobile source emission reduction programs as defined in Section 16.04.020. Such revenues and any interest earned on the revenues shall be expended within one year of the completion of the programs. Gas Tax Fund (16) The Gas Tax Fund is the result of laws that tax the sale of gasoline. The City’s share of gas tax revenue is based on a formula consisting of vehicle registration, assessed valuation, and population. The funding generated is used to perform citywide repairs and restoration to existing roadways, reduce congestion, improve safety, and provide for the construction of assets within the public right-of-way. The Gas Tax funds the maintenance of street lighting, traffic signals, traffic signs, and related facilities. Traffic Safety Fund (17) VEHICLE CODE SECTIONS 42200-42205 42200. (a) Of the total amount of fines and forfeitures received by a city under Section 1463 of the Penal Code that proportion which is represented by fines and forfeitures collected from any person charged with a misdemeanor under this code following arrest by an officer employed by a city, shall be paid into the treasury of the city and deposited in a special fund to be known as the "Traffic Safety Fund," and shall be used exclusively for official traffic control devices, the maintenance thereof, equipment and supplies for traffic law enforcement and traffic accident prevention, and for the maintenance, improvement, or construction of public streets, bridges, and culverts within the city, but the fund shall not be used to pay the compensation of traffic or other police officers. The fund may be used to pay the compensation of school crossing guards who are not regular full-time members of the police department of the city. Measure I Fund (20) The San Bernardino County Transportation Authority (SBCTA) administers San Bernardino County's half-cent transportation sales tax, Measure I. This half-cent tax, initially adopted by county voters in November 1989 expired on March 31, 2010. However, county voters approved the continued imposition of the tax by SBCTA in the incorporated and unincorporated territory of the County of San Bernardino for a period of thirty (30) years beginning April 1, 2010. 128 F.9.b Packet Pg. 338 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Special Revenue Funds This one-half of one percent retail transactions and use tax is statutorily dedicated for transportation planning, design, construction, operation and maintenance only in San Bernardino County and cannot be used for other governmental purposes or programs. This tax funds local and regional transportation projects countywide. Expenditure rules are generally similar to Gas Tax laws. Spring Mountain Ranch Fund (25) This fund is used to account for revenues & expenditures applicable to traffic mitigation fees received for Spring Mountain Ranch. Landscape and Lighting Assessment District (26) This fund accounts for revenues and expenditures from Landscape and Street Lighting District 89-1. The district is an assessment district formed under the California Street Lighting Act of 1972 for the purpose of right of way lighting and landscaping. Revenue is derived from property tax assessments levied annually to pay for the related property maintenance. Public, Educational & Government (PEG) Access Programming (67) This fund is supported by the PEG fee that is assessed to each cable subscriber. PEG access may be mandated by local or state government to provide any combination of television production equipment, training and airtime on a local cable system to enable members of the public, accredited educational institutions, and government to produce their own shows and televise them to a mass audience. Enhanced Infrastructure Financing District Fund (76) On September 29, 2014 SB 628 was signed into law by Gov. Jerry Brown. SB 628 grants cities and counties the power to create Enhanced Infrastructure Financing Districts (EIFDs) in order to finance public capital facilities or other specified projects of communitywide significance that provide significant benefits to the district or the surrounding community. SB 628 expands on the powers granted to cities and counties pursuant to Infrastructure Financing Districts (IFDs) and Community Facility Districts (CFDs). EIFDs provide greater flexibility to local governments seeking to invest in infrastructure and community revitalization, including a lower voter approval threshold to issue bonds and a wider range of infrastructure investments. This fund will account for all financial activities related to all EIFD efforts. 129 F.9.b Packet Pg. 339 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 14 15 16 Supplemental Law Enforcement Svcs Fund (SLESF) Air Quality Improvement Fund Gas Tax Fund Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $13,000 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $519,800 Intergovernmental Revenue/Grants $100,050 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $90,800 Total Revenues $100,050 $13,000 $610,600 Expenditures Salaries $0 $0 $207,580 Benefits $0 $0 $78,400 Materials & Supplies $0 $0 $10,000 Professional/Contractual Services $99,500 $5,000 $189,500 Equipment $0 $55,100 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $75,000 Capital Projects $0 $0 $0 Debt Service $0 $0 $0 Transfers Out $0 $5,000 $0Overhead Cost Allocation $550 $5,500 $48,400 Total Expenditures $100,050 $70,600 $608,880 Impact to Fund Balance Revenues $100,050 $13,000 $610,600 Expenditures $100,050 $70,600 $608,880 Net - Increase to or (Use of) Fund Balance $0 ($57,600)$1,720 SPECIAL REVENUE FUNDS City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 130 F.9.b Packet Pg. 340 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 17 20 25 Traffic Safety Fund Measure "I" Fund Spring Mountain Ranch Mitigation Fund Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $193,000 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $6,000 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $3,000 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $0 Total Revenues $6,000 $193,000 $3,000 Expenditures Salaries $0 $0 $0 Benefits $0 $0 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $0 $120,000 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $40,000 $0 Debt Service $0 $0 $0 Transfers Out $0 $0 $0 Overhead Cost Allocation $0 $33,000 $0 Total Expenditures $0 $193,000 $0 Impact to Fund Balance Revenues $6,000 $193,000 $3,000 Expenditures $0 $193,000 $0 Net - Increase to or (Use of) Fund Balance $6,000 $0 $3,000 SPECIAL REVENUE FUNDS City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 131 F.9.b Packet Pg. 341 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 26 67 76 Landscape & Lighting Assessment Dist Public, Educational & Gov't Access (PEG) Enhanced Infrastructure Fin Dist (EIFD) Revenues Property Tax $19,440 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $21,500 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $0 Total Revenues $19,440 $21,500 $0 Expenditures Salaries $0 $0 $0 Benefits $0 $0 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $14,300 $21,500 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Utilities $5,140 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $0 Transfers Out $0 $0 $0 Overhead Cost Allocation $0 $0 $0 Total Expenditures $19,440 $21,500 $0 Impact to Fund Balance Revenues $19,440 $21,500 $0 Expenditures $19,440 $21,500 $0 Net - Increase to or (Use of) Fund Balance $0 $0 $0 SPECIAL REVENUE FUNDS City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 132 F.9.b Packet Pg. 342 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) TOTAL Revenues Property Tax $19,440 Residual Receipts - RPTTF $0 Proceeds from Sale of Property $0 Franchise Fees $0 Licenses, Fees & Permits $13,000 Sales Tax $193,000 Gas Tax $519,800 Intergovernmental Revenue/Grants $121,550 Charges for Services $0 Fines & Forfeitures $6,000 Miscellaneous $0 Use of Money & Property $3,000 Waste Water Receipts $0 Residual Receipts - Sr Ctr $0 Transfers In $90,800 Total Revenues $966,590 Expenditures Salaries $207,580 Benefits $78,400 Materials & Supplies $10,000 Professional/Contractual Services $449,800 Equipment $55,100 Lease of Facility/Equipment $0 Utilities $80,140 Capital Projects $40,000 Debt Service $0 Transfers Out $5,000 Overhead Cost Allocation $87,450 Total Expenditures $1,013,470 Impact to Fund Balance Revenues $966,590 Expenditures $1,013,470 Net - Increase to or (Use of) Fund Balance ($46,880) SPECIAL REVENUE FUNDS City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 133 F.9.b Packet Pg. 343 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 134 F.9.b Packet Pg. 344 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2018-19 WASTE WATER FUND 135 F.9.b Packet Pg. 345 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Enterprise Fund Waste Water Disposal Fund (21) An enterprise fund which uses accounting similar to business accounting utilizing full accrual and depreciation of assets. The City now has a Sewer Services Agreement with the City of Colton and the Colton Utility Authority. The purpose of this fund at this time is to account for the remaining assets and liabilities of this enterprise fund formerly operated by the City. 136 F.9.b Packet Pg. 346 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 21 Waste Water Disposal Fund TOTAL Revenues Property Tax $0 $0 Residual Receipts - RPTTF $0 $0 Proceeds from Sale of Property $0 $0 Franchise Fees $0 $0 Licenses, Fees & Permits $0 $0 Sales Tax $0 $0 Gas Tax $0 $0 Intergovernmental Revenue/Grants $0 $0 Charges for Services $0 $0 Fines & Forfeitures $0 $0 Miscellaneous $0 $0 Use of Money & Property $10,000 $10,000 Waste Water Receipts $0 $0 Residual Receipts - Sr Ctr $0 $0 Transfers In $0 $0 Total Revenues $10,000 $10,000 Expenditures Salaries $0 $0 Benefits $0 $0 Materials & Supplies $0 $0 Professional/Contractual Services $10,000 $10,000 Equipment $0 $0 Lease of Facility/Equipment $0 $0 Utilities $0 $0 Capital Projects $0 $0 Debt Service $0 $0 Transfers Out $0 $0Overhead Cost Allocation $0 $0 Total Expenditures $10,000 $10,000 Impact to Fund Balance Revenues $10,000 $10,000 Expenditures $10,000 $10,000 Net - Increase to or (Use of) Fund Balance $0 $0 ENTERPRISE FUND City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 137 F.9.b Packet Pg. 347 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 138 F.9.b Packet Pg. 348 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2018-19 GRANT FUNDS 139 F.9.b Packet Pg. 349 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Grant Funds Community Development Block Grant (CDBG) Fund (22) This fund is used to record the revenue received for related federal funds and expenditures for approved CDBG programs. Senior Bus Program Fund (65) This fund accounts for all financial transactions relating to the Senior Bus Program of the City funded by grant funds from V-trans. Additional funding for this program comes from the Air Quality Improvement Fund and the City’s General Fund. CAL Recycle Grant Fund (66) This fund was established to account for all financial transactions relating to grant funding from the Department of Resources Recycling and Recovery (Cal Recycle). The eligible activities for the CAL Recycle grant funds include new or existing curbside recycling programs, neighborhood drop-off recycling programs, public education promoting the program, litter prevention and cleanup programs, cooperative regional efforts between two or more cities, counties or both & other beverage container recycling programs. Active Transportation Program (ATP) Fund (73) The ATP consolidates existing federal and state transportation programs, including the Transportation Alternatives Program (TAP), Bicycle Transportation Account (BTA), and State Safe Routes to School (SR2S), into a single program with a focus to make California a national leader in active transportation. The purpose of ATP is to encourage increased use of active modes of transportation by achieving the following goals: - Increase the proportion of trips accomplished by biking and walking, - Increase safety and mobility for non-motorized users, - Advance efforts of regional agencies to achieve greenhouse gas reduction goals, - Enhance public health, - Ensure that disadvantaged communities fully share in the benefits of the program, and - Provide a broad spectrum of projects to benefit many types of active transportation users. Highway Safety Improvement Program Grant Fund (74) The Highway Safety Improvement Program (HSIP), codified as Section 148 of Title 23, United States Code (23 U.S.C. §148) is one of the core federal-aid programs in the new federal surface transportation act, Fixing America's Surface Transportation Act (FAST), which was signed into law on December 4, 2015. The purpose of the HSIP program is to achieve a significant reduction in traffic fatalities and serious injuries on all public roads, including non-State-owned public roads and roads on tribal land. This federal grant award to the City of Grand Terrace will be spent on proposed roadway safety improvements on Mt. Vernon Ave, which include the following: 140 F.9.b Packet Pg. 350 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Grant Funds 1. Installation of Radar Feedback Signs. 2. Improvements to roadways and crosswalk pavement markings and striping. 3. Installation of new street lights at locations where visibility needs to be enhanced. 4. Installation of flashing STOP signs and beacons. Emergency Management Preparation Grant Fund (75) The EMPG grant fund accounts for revenues and expenditures related to the EMPG program. The EMPG Program's purpose is to provide a system of emergency preparedness for the protection of life and property in the United States from hazards. 141 F.9.b Packet Pg. 351 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 22 65 66 Community Dev Block Grant (CDBG) Senior Bus Program Cal Recycle Grant Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $47,876 $22,160 $5,000 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $240 $0 Use of Money & Property $0 $50 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $15,000 $0 Total Revenues $47,876 $37,450 $5,000 Expenditures Salaries $0 $26,050 $0 Benefits $0 $4,200 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $47,876 $7,200 $0 Equipment $0 $0 $5,000 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $0 Transfers Out $0 $0 $0Overhead Cost Allocation $0 $0 $0 Total Expenditures $47,876 $37,450 $5,000 Impact to Fund Balance Revenues $47,876 $37,450 $5,000 Expenditures $47,876 $37,450 $5,000 Net - Increase to or (Use of) Fund Balance $0 $0 $0 GRANT FUNDS City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 142 F.9.b Packet Pg. 352 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 73 74 75 Active Transportation Program (ATP) Highway Safety Improv Program (HSIP) Emergency Mgmt Preparedness Grant (EMPG) Revenues Rev Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $120,000 $235,000 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $0 Total Revenues $120,000 $235,000 $0 Expenditures Exp Salaries $6,880 $26,060 $0 Benefits $8,740 $8,630 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $104,190 $200,000 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $0 Transfers Out $0 $0 $0 Overhead Cost Allocation $0 $0 $0 Total Expenditures $119,810 $234,690 $0 Impact to Fund Balance Imp Revenues $120,000 $235,000 $0 Expenditures $119,810 $234,690 $0 Net - Increase to or (Use of) Fund Balance $190 $310 $0 GRANT FUNDS City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 143 F.9.b Packet Pg. 353 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) TOTAL venues Property Tax $0 Residual Receipts - RPTTF $0 Proceeds from Sale of Property $0 Franchise Fees $0 Licenses, Fees & Permits $0 Sales Tax $0 Gas Tax $0 Intergovernmental Revenue/Grants $430,036 Charges for Services $0 Fines & Forfeitures $0 Miscellaneous $240 Use of Money & Property $50 Waste Water Receipts $0 Residual Receipts - Sr Ctr $0 Transfers In $15,000 Total Revenues $445,326 enditures Salaries $58,990 Benefits $21,570 Materials & Supplies $0 Professional/Contractual Services $359,266 Equipment $5,000 Lease of Facility/Equipment $0 Utilities $0 Capital Projects $0 Debt Service $0 Transfers Out $0 Overhead Cost Allocation $0 Total Expenditures $444,826 act to Fund Balance Revenues $445,326 Expenditures $444,826 Net - Increase to or (Use of) Fund Balance $500 GRANT FUNDS City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 144 F.9.b Packet Pg. 354 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2018-19 SUCCESSOR AGENCY 145 F.9.b Packet Pg. 355 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Successor Agency Successor Agency (S/A) Funds S/A RDA Obligation Retirement Fund (31) All property tax increment received from the County of San Bernardino for redevelopment enforceable obligations are deposited into this fund. These funds are received from the Redevelopment Property Tax Trust Fund (RPTTF). Funds needed by the S/A Capital Projects Fund, the S/A Successor Agency Fund, and the S/A CRA Projects Trust Fund are transferred out from this RDA Obligation Retirement Fund. S/A Capital Projects Fund (32) Since the passing of ABx1 26 resulting in redevelopment dissolution, all Successor Agency operating expenditures approved by the Department of Finance (DOF) as enforceable obligations are accounted for in this fund. S/A Debt Service Fund (33) Since the passing of ABx1 26 resulting in redevelopment dissolution, all Successor Agency debt service payments approved by the Department of Finance (DOF) as enforceable obligations are accounted for in this fund. S/A Debt Service Fund (36) This fund was established to account for the proceeds of the 2011 Tax Allocation Bonds and all related revenue and expenditure transactions. S/A CRA Projects Trust Fund (37) This fund was created to record commitment or obligations to redevelopment or economic development agreements. The only funds held for commitment at this time is for the economic development agreement (2011) with Stater Bros. 146 F.9.b Packet Pg. 356 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 31 32 33 S/A RDA Obligation Retirement / Revenue Fund S/A Capital Projects Fund S/A Debt Service Fund Revenues Property Tax $2,065,200 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $33,100 $2,032,100 Total Revenues $2,065,200 $33,100 $2,032,100 Expenditures Salaries $0 $10,750 $0 Benefits $0 $3,170 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $0 $19,180 $1,792,500 Equipment $0 $0 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $239,600 Transfers Out $2,065,200 $0 $0Overhead Cost Allocation $0 $0 $0 Total Expenditures $2,065,200 $33,100 $2,032,100 Impact to Fund Balance Revenues $2,065,200 $33,100 $2,032,100 Expenditures $2,065,200 $33,100 $2,032,100 Net - Increase to or (Use of) Fund Balance $0 $0 $0 SUCCESSOR AGENCY City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 147 F.9.b Packet Pg. 357 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 36 37 2011 A & B Taxx Allocation Bond Proceeds S/A RDA Projects Trust Fund Total Revenues Property Tax $0 $0 $2,065,200 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $2,065,200 Total Revenues $0 $0 $4,130,400 Expenditures Salaries $0 $0 $10,750 Benefits $0 $0 $3,170 Materials & Supplies $0 $0 $0 Professional/Contractual Services $0 $0 $1,811,680 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $239,600 Transfers Out $0 $0 $2,065,200 Overhead Cost Allocation $0 $0 $0 Total Expenditures $0 $0 $4,130,400 Impact to Fund Balance Revenues $0 $0 $4,130,400 Expenditures $0 $0 $4,130,400 Net - Increase to or (Use of) Fund Balance $0 $0 $0 SUCCESSOR AGENCY City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 148 F.9.b Packet Pg. 358 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2018-19 CAPITAL PROJECT FUNDS 149 F.9.b Packet Pg. 359 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Capital Project Funds Capital Projects Funds Capital Improvements -Streets (46) Capital Projects Fund used to account for financial resources used for the improvement of major capital street projects. Capital Projects Fund (48) Capital Projects Fund used to account for financial resources provided by grant funds for the land acquisition and construction of the Grand Terrace Fitness Park. Capital Projects Fund – Parks (49) Capital Projects Fund used to account for financial resources used for the improvement of Parks- related projects. Capital Projects – Bond Proceeds (50) Capital Projects Fund used to account for the 2011 Tax Allocation bond proceeds for capital project improvements. 150 F.9.b Packet Pg. 360 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 46 47 48 Capital Improvements - Streets Capital Projects Barton-Colton Bridge Capital Projects Fund Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $565,000 $0 $526 Total Revenues $565,000 $0 $526 Expenditures Salaries $0 $0 $0 Benefits $0 $0 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $0 $0 $0 Equipment $0 $0 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Capital Projects $550,000 $0 $0 Debt Service $0 $0 $0 Transfers Out $0 $2,352 $0Overhead Cost Allocation $0 $0 $0 Total Expenditures $550,000 $2,352 $0 Impact to Fund Balance Revenues $565,000 $0 $526 Expenditures $550,000 $2,352 $0 Net - Increase to or (Use of) Fund Balance $15,000 ($2,352)$526 CAPITAL PROJECT FUNDS City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 151 F.9.b Packet Pg. 361 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 49 50 Capital Projects Fund - Parks Capital Projects Bond Proceeds Total Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $185,000 $0 $750,526 Total Revenues $185,000 $0 $750,526 Expenditures Salaries $0 $0 $0 Benefits $0 $0 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $0 $0 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $150,000 $0 $700,000 Debt Service $0 $0 $0 Transfers Out $0 $0 $2,352 Overhead Cost Allocation $0 $0 $0 Total Expenditures $150,000 $0 $702,352 Impact to Fund Balance Revenues $185,000 $0 $750,526 Expenditures $150,000 $0 $702,352 Net - Increase to or (Use of) Fund Balance $35,000 $0 $48,174 CAPITAL PROJECT FUNDS City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 152 F.9.b Packet Pg. 362 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2018-19 HOUSING SUCCESSOR AGENCY 153 F.9.b Packet Pg. 363 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Housing Successor Agency Housing Successor Agency (52) This fund is used to account for the assets & liabilities of the former Low Income Housing Fund, as well as any financial transactions related to the operation of the City’s Housing program. 154 F.9.b Packet Pg. 364 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 52 Housing Successor Agency TOTAL Revenues Property Tax $0 $0 Residual Receipts - RPTTF $0 $0 Proceeds from Sale of Property $0 $0 Franchise Fees $0 $0 Licenses, Fees & Permits $0 $0 Sales Tax $0 $0 Gas Tax $0 $0 Intergovernmental Revenue/Grants $0 $0 Charges for Services $0 $0 Fines & Forfeitures $0 $0 Miscellaneous $50,000 $50,000 Use of Money & Property $0 $0 Waste Water Receipts $0 $0 Residual Receipts - Sr Ctr $0 $0 Transfers In $0 $0 Total Revenues $50,000 $50,000 Expenditures Salaries $13,760 $13,760 Benefits $6,310 $6,310 Materials & Supplies $0 $0 Professional/Contractual Services $8,070 $8,070 Equipment $0 $0 Lease of Facility/Equipment $0 $0 Utilities $180 $180 Capital Projects $0 $0 Debt Service $0 $0 Transfers Out $0 $0Overhead Cost Allocation $0 $0 Total Expenditures $28,320 $28,320 Impact to Fund Balance Revenues $50,000 $50,000 Expenditures $28,320 $28,320 Net - Increase to or (Use of) Fund Balance $21,680 $21,680 HOUSING SUCCESSOR AGENCY City of Grand Terrace FY 2018-19 Adopted Revenue & Expense Summary by Fund Category 155 F.9.b Packet Pg. 365 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 156 F.9.b Packet Pg. 366 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) CITY OF GRAND TERRACE FY2019-20 ADOPTED BUDGET SUMMARY 157 F.9.b Packet Pg. 367 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) General Fund Development Impact Fees Special Revenue Funds Revenues Property Tax $2,030,250 $0 $19,440 Residual Receipts - RPTTF $1,173,400 $0 $0 Proceeds from Sale of Property $80,000 $0 $0 Franchise Fees $534,790 $0 $0 Licenses, Fees & Permits $421,380 $150,650 $13,000 Sales Tax $785,400 $0 $193,000 Gas Tax $0 $0 $519,800 Intergovernmental Revenue/Grants $26,500 $0 $121,550 Charges for Services $142,800 $0 $0 Fines & Forfeitures $63,000 $0 $6,000 Miscellaneous $60,148 $0 $0 Use of Money & Property $27,000 $0 $3,000 Waste Water Receipts $300,000 $0 $0 Residual Receipts - Sr Ctr $60,000 $0 $0 Transfers In $25,000 $0 $90,800 Total Revenues $5,729,668 $150,650 $966,590 Expenditures Salaries $1,199,281 $77,750 $207,580 Benefits $795,690 $22,660 $78,400 Materials & Supplies $120,713 $0 $10,000 Professional/Contractual Services $3,415,320 $0 $449,800 Equipment $0 $0 $0 Lease of Facility/Equipment $8,000 $0 $0 Utilities $145,000 $0 $80,140 Capital Projects $0 $150,000 $40,000 Debt Service $0 $0 $0 Transfers Out $125,800 $545,000 $5,000Overhead Cost Allocation ($84,950)$0 $84,950 Total Expenditures $5,724,854 $795,410 $955,870 Impact to Fund Balance Revenues $5,729,668 $150,650 $966,590 Expenditures $5,724,854 $795,410 $955,870 Net - Increase to or (Use of) Fund Balance $4,814 ($644,760)$10,720 City of Grand Terrace FY 2019-20 Adopted Revenue & Expense Summary by Category 158 F.9.b Packet Pg. 368 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 21 52 Enterprise Fund Grant Funds Successor Agency Revenues Property Tax $0 $0 $2,065,200 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $360,036 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $240 $0 Use of Money & Property $10,000 $50 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $15,000 $2,065,200 Total Revenues $10,000 $375,326 $4,130,400 Expenditures Salaries $0 $58,990 $10,750 Benefits $0 $21,570 $3,170 Materials & Supplies $0 $0 $0 Professional/Contractual Services $10,000 $289,266 $1,811,680 Lease of Facility/Equipment $0 $5,000 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $239,600 Transfers Out $0 $0 $2,065,200 Overhead Cost Allocation $0 $0 $0 Total Expenditures $10,000 $374,826 $4,130,400 Impact to Fund Balance Revenues $10,000 $375,326 $4,130,400 Expenditures $10,000 $374,826 $4,130,400 Net - Increase to or (Use of) Fund Balance $0 $500 $0 City of Grand Terrace FY 2019-20 Adopted Revenue & Expense Summary by Category 159 F.9.b Packet Pg. 369 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 70 Capital Project Funds Housing Successor Agency TOTAL Revenues Property Tax $0 $0 $4,114,890 Residual Receipts - RPTTF $0 $0 $1,173,400 Proceeds from Sale of Property $0 $0 $80,000 Franchise Fees $0 $0 $534,790 Licenses, Fees & Permits $0 $0 $585,030 Sales Tax $0 $0 $978,400 Gas Tax $0 $0 $519,800 Intergovernmental Revenue/Grants $0 $0 $508,086 Charges for Services $0 $0 $142,800 Fines & Forfeitures $0 $0 $69,000 Miscellaneous $0 $50,000 $110,388 Use of Money & Property $0 $0 $40,050 Waste Water Receipts $0 $0 $300,000 Residual Receipts - Sr Ctr $0 $0 $60,000 Transfers In $545,000 $0 $2,741,000 Total Revenues $545,000 $50,000 $11,957,634 Expenditures Salaries $0 $13,760 $1,568,111 Benefits $0 $6,310 $927,800 Materials & Supplies $0 $0 $130,713 Professional/Contractual Services $0 $8,070 $5,984,136 Lease of Facility/Equipment $0 $0 $5,000 Utilities $0 $0 $8,000 Utilities $0 $180 $225,320 Capital Projects $620,000 $0 $810,000 Debt Service $0 $0 $239,600 Transfers Out $0 $0 $2,741,000 Overhead Cost Allocation $0 $0 $0 Total Expenditures $620,000 $28,320 $12,639,680 Impact to Fund Balance Revenues $545,000 $50,000 $11,957,634 Expenditures $620,000 $28,320 $12,639,680 Net - Increase to or (Use of) Fund Balance ($75,000)$21,680 ($682,046) City of Grand Terrace FY 2019-20 Adopted Revenue & Expense Summary by Category 160 F.9.b Packet Pg. 370 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 10 61 62 General Fund Community Benefits Fund Light Up Grand Terrace Revenues Property Tax $2,030,250 $0 $0 Residual Receipts - RPTTF $1,173,400 $0 $0 Proceeds from Sale of Property $80,000 $0 $0 Franchise Fees $534,790 $0 $0 Licenses, Fees & Permits $421,380 $0 $0 Sales Tax $785,400 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $26,500 $0 $0 Charges for Services $142,800 $0 $0 Fines & Forfeitures $62,500 $0 $0 Miscellaneous $55,148 $0 $5,000 Use of Money & Property $27,000 $0 $0 Waste Water Receipts $300,000 $0 $0 Residual Receipts - Sr Ctr $60,000 $0 $0 Transfers In $0 $20,000 $5,000 Total Revenues $5,699,168 $20,000 $10,000 Expenditures Salaries $1,199,281 $0 $0 Benefits $795,690 $0 $0 Materials & Supplies $120,713 $0 $0 Professional/Contractual Services $3,384,820 $20,000 $10,000 Equipment $0 $0 $0 Lease of Facility/Equipment $8,000 $0 $0 Utilities $145,000 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $0 Transfers Out $125,800 $0 $0Overhead Cost Allocation ($84,950)$0 $0 Total Expenditures $5,694,354 $20,000 $10,000 Impact to Fund Balance Revenues $5,699,168 $20,000 $10,000 Expenditures $5,694,354 $20,000 $10,000 Net - Increase to or (Use of) Fund Balance $4,814 $0 $0 FY 2019-20 Adopted Revenue & Expense Summary by Fund Category GENERAL FUNDS City of Grand Terrace 161 F.9.b Packet Pg. 371 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 162 F.9.b Packet Pg. 372 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2019-20 GENERAL FUND 163 F.9.b Packet Pg. 373 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) General Fund General Fund (10) In public sector accounting, the primary or catchall fund of a government, government agency, or nonprofit entity such as a university. It is similar to a firm's general ledger account, and records all assets and liabilities of the entity that are not assigned to a special purpose fund. It provides the resources necessary to sustain the day-to-day activities and thus pays for all administrative, police and operating expenses. When governments or administrators talk about balancing the budget' they typically mean balancing the budget for their general fund. General Fund (sub- funds) Community Benefits Fund (61) This fund is used to account for the grant funding program approved by the City Council to assist local community groups in providing funding for community projects that must be completed during the fiscal year. Successful applicants are required to sign a letter of agreement that outlines the terms and conditions of funding. Successful applicants are also required to provide participation data, and data that demonstrate if the funded application has achieved City Council’s outcomes. Light Up Grand Terrace Fund (62) This fund was established to record revenues & expenditures related to the annual lighting up of the City of Grand Terrace during the Christmas Season. Revenues for this fund come from donations from various individuals and organizations supporting the festivities. GT Illegal Fireworks Enforcement (63) This fund accounts for revenues received in the enforcement of campaign against illegal fireworks in the City of Grand Terrace, most especially around the Fourth of July holiday. Expenditures incurred relating to illegal fireworks enforcement are also recorded in this fund. Public Safety Fund (64) This fund was initially established to account for the QLEAP funding (Quality of Life Enhancement and Preservation) for public safety enhancements approved by the City Council. This fund will account for financial transactions relating to public safety charges for overtime, City camera projects, weekend code enforcement and emergency operations coordination. 40th Year Birthday Celebration Fund (68) This fund was established to record revenues & expenditures related to the 40th year birthday celebration for the City of Grand Terrace. Revenues for this fund come from private donations from various individuals and organizations supporting the yearlong celebration of activities. 164 F.9.b Packet Pg. 374 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) General Fund Equipment Replacement Reserve Fund (70) This fund accounts for all financial transactions involving the purchase of budgeted capital expenditures funded by reserves for equipment replacement. The General Fund provided the initial funding for this equipment replacement reserve fund. 165 F.9.b Packet Pg. 375 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 63 64 68 GT Illegal Fireworks Enforcement Public Safety Fund 40th Year Birthday Celebration Fund Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $500 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $0 Total Revenues $500 $0 $0 Expenditures Salaries $0 $0 $0 Benefits $0 $0 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $500 $0 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $0 Transfers Out $0 $0 $0 Overhead Cost Allocation $0 $0 $0 Total Expenditures $500 $0 $0 Impact to Fund Balance Revenues $500 $0 $0 Expenditures $500 $0 $0 Net - Increase to or (Use of) Fund Balance $0 $0 $0 FY 2019-20 Adopted Revenue & Expense Summary by Fund Category GENERAL FUNDS City of Grand Terrace 166 F.9.b Packet Pg. 376 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 70 Equipment Replacement Reserve TOTAL Revenues Property Tax $0 $2,030,250 Residual Receipts - RPTTF $0 $1,173,400 Proceeds from Sale of Property $0 $80,000 Franchise Fees $0 $534,790 Licenses, Fees & Permits $0 $421,380 Sales Tax $0 $785,400 Gas Tax $0 $0 Intergovernmental Revenue/Grants $0 $26,500 Charges for Services $0 $142,800 Fines & Forfeitures $0 $63,000 Miscellaneous $0 $60,148 Use of Money & Property $0 $27,000 Waste Water Receipts $0 $300,000 Residual Receipts - Sr Ctr $0 $60,000 Transfers In $0 $25,000 Total Revenues $0 $5,729,668 Expenditures Salaries $0 $1,199,281 Benefits $0 $795,690 Materials & Supplies $0 $120,713 Professional/Contractual Services $0 $3,415,320 Lease of Facility/Equipment $0 $0 Utilities $0 $8,000 Utilities $0 $145,000 Capital Projects $0 $0 Debt Service $0 $0 Transfers Out $0 $125,800 Overhead Cost Allocation $0 ($84,950) Total Expenditures $0 $5,724,854 Impact to Fund Balance Revenues $0 $5,729,668 Expenditures $0 $5,724,854 Net - Increase to or (Use of) Fund Balance $0 $4,814 FY 2019-20 Adopted Revenue & Expense Summary by Fund Category GENERAL FUNDS City of Grand Terrace 167 F.9.b Packet Pg. 377 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 168 F.9.b Packet Pg. 378 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2019-20 DEVELOPMENT IMPACT FEES 169 F.9.b Packet Pg. 379 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 170 F.9.b Packet Pg. 380 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Development Impact Fees Street Improvements Fund (11) All new development is required to pay a Development Impact Fee for Streets. This fund accounts for all revenue collected for Street Capital Improvement Fees under the Municipal Code. Funds should be expended in accordance with the latest adopted fiscal impact study and capital needs assessment. Storm Drain Improvements Fund (12) All new development is required to pay a Development Impact Fee for Storm Drain Capital Improvement. This fund accounts for all revenue collected for Storm Drain Capital Improvement Fees under the Municipal Code. Funds should be expended in accordance with the latest adopted fiscal impact study and capital needs assessment. Storm drain capital improvement and maintenance fund, for the purpose of developing a storm drain master plan and a storm drain system in accordance with the master plan. The fees shall be established by a resolution and shall be placed in a fund exclusively for the use specified in this subsection. (Ord. 102 § 18, 1986; Ord. 44 § 2(D), 1981) Park Fund (13) All new development is required to pay a Development Impact Fee for Parks. This fund accounts for all revenue collected for Park Improvement Capital Improvement Fees under the Municipal Code. Funds should be expended in accordance with the latest adopted fiscal impact study and capital needs assessment or master plan. Park capital improvement and maintenance fund, for the purpose of purchasing the land and developing and maintaining the City park system. The City Council shall have the option to request dedication of land for park purposes or, in lieu thereof, request that the applicant pay a fee in accordance with the resolution setting the fees. (Ord. 102 § 18, 1986; Ord. 44 § 2(D), 1981). Facilities Development Fund (19) Public Use Facilities Fund development impact fee. Funds should be expended in accordance with the latest adopted fiscal impact study and capital needs assessment or master plan. 171 F.9.b Packet Pg. 381 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 11 12 13 Street Fund Storm Drain Fund Park Fund Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $48,000 $13,250 $69,400 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $0 Total Revenues $48,000 $13,250 $69,400 Expenditures Salaries $36,670 $15,170 $18,330 Benefits $10,710 $4,400 $5,110 Materials & Supplies $0 $0 $0 Professional/Contractual Services $0 $0 $0 Equipment $0 $0 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $50,000 $0 Debt Service $0 $0 $0 Transfers Out $445,000 $0 $100,000Overhead Cost Allocation $0 $0 $0 Total Expenditures $492,380 $69,570 $123,440 Impact to Fund Balance Revenues $48,000 $13,250 $69,400 Expenditures $492,380 $69,570 $123,440 Net - Increase to or (Use of) Fund Balance ($444,380)($56,320)($54,040) FY 2019-20 Adopted Revenue & Expense Summary by Fund Category DEVELOPMENT IMPACT FEES City of Grand Terrace 172 F.9.b Packet Pg. 382 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 19 Facilities Fund Total Revenues Property Tax $0 $0 Residual Receipts - RPTTF $0 $0 Proceeds from Sale of Property $0 $0 Franchise Fees $0 $0 Licenses, Fees & Permits $20,000 $150,650 Sales Tax $0 $0 Gas Tax $0 $0 Intergovernmental Revenue/Grants $0 $0 Charges for Services $0 $0 Fines & Forfeitures $0 $0 Miscellaneous $0 $0 Use of Money & Property $0 $0 Waste Water Receipts $0 $0 Residual Receipts - Sr Ctr $0 $0 Transfers In $0 $0 Total Revenues $20,000 $150,650 Expenditures Salaries $7,580 $77,750 Benefits $2,440 $22,660 Materials & Supplies $0 $0 Professional/Contractual Services $0 $0 Lease of Facility/Equipment $0 $0 Utilities $0 $0 Utilities $0 $0 Capital Projects $100,000 $150,000 Debt Service $0 $0 Transfers Out $0 $545,000 Overhead Cost Allocation $0 $0 Total Expenditures $110,020 $795,410 Impact to Fund Balance Revenues $20,000 $150,650 Expenditures $110,020 $795,410 Net - Increase to or (Use of) Fund Balance ($90,020)($644,760) FY 2019-20 Adopted Revenue & Expense Summary by Fund Category DEVELOPMENT IMPACT FEES City of Grand Terrace 173 F.9.b Packet Pg. 383 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 174 F.9.b Packet Pg. 384 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2019-20 SPECIAL REVENUE FUNDS 175 F.9.b Packet Pg. 385 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Special Revenue Funds Supplemental Law Enforcement Services (SLESF) Fund (14) State Legislature has granted monies for the purpose of providing funds to local governments for front line law enforcement services. GC 30061-30065. This was originally funded by the state as a pacifier to local governments for the ERAF shift. Air Quality Improvement Fund (15) "Mobile source air pollution reduction programs" means any program or project implemented by the City to reduce air pollution from motor vehicles which it determines will be consistent with the California Clean Air Act of 1988 or the plan proposed pursuant to Article 5 (commencing with Section 40460) of Chapter 5.5 of Part 3 of the California Health and Safety Code. All revenues received from the SCAQMD and deposited in the fund shall be exclusively expended on mobile source emission reduction programs as defined in Section 16.04.020. Such revenues and any interest earned on the revenues shall be expended within one year of the completion of the programs. Gas Tax Fund (16) The Gas Tax Fund is the result of laws that tax the sale of gasoline. The City’s share of gas tax revenue is based on a formula consisting of vehicle registration, assessed valuation, and population. The funding generated is used to perform citywide repairs and restoration to existing roadways, reduce congestion, improve safety, and provide for the construction of assets within the public right-of-way. The Gas Tax funds the maintenance of street lighting, traffic signals, traffic signs, and related facilities. Traffic Safety Fund (17) VEHICLE CODE SECTIONS 42200-42205 42200. (a) Of the total amount of fines and forfeitures received by a city under Section 1463 of the Penal Code that proportion which is represented by fines and forfeitures collected from any person charged with a misdemeanor under this code following arrest by an officer employed by a city, shall be paid into the treasury of the city and deposited in a special fund to be known as the "Traffic Safety Fund," and shall be used exclusively for official traffic control devices, the maintenance thereof, equipment and supplies for traffic law enforcement and traffic accident prevention, and for the maintenance, improvement, or construction of public streets, bridges, and culverts within the city, but the fund shall not be used to pay the compensation of traffic or other police officers. The fund may be used to pay the compensation of school crossing guards who are not regular full-time members of the police department of the city. Measure I Fund (20) The San Bernardino County Transportation Authority (SBCTA) administers San Bernardino County's half-cent transportation sales tax, Measure I. This half-cent tax, initially adopted by county voters in November 1989 expired on March 31, 2010. However, county voters approved the continued imposition of the tax by SBCTA in the incorporated and unincorporated territory of the County of San Bernardino for a period of thirty (30) years beginning April 1, 2010. 176 F.9.b Packet Pg. 386 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Special Revenue Funds This one-half of one percent retail transactions and use tax is statutorily dedicated for transportation planning, design, construction, operation and maintenance only in San Bernardino County and cannot be used for other governmental purposes or programs. This tax funds local and regional transportation projects countywide. Expenditure rules are generally similar to Gas Tax laws. Spring Mountain Ranch Fund (25) This fund is used to account for revenues & expenditures applicable to traffic mitigation fees received for Spring Mountain Ranch. Landscape and Lighting Assessment District (26) This fund accounts for revenues and expenditures from Landscape and Street Lighting District 89-1. The district is an assessment district formed under the California Street Lighting Act of 1972 for the purpose of right of way lighting and landscaping. Revenue is derived from property tax assessments levied annually to pay for the related property maintenance. Public, Educational & Government (PEG) Access Programming (67) This fund is supported by the PEG fee that is assessed to each cable subscriber. PEG access may be mandated by local or state government to provide any combination of television production equipment, training and airtime on a local cable system to enable members of the public, accredited educational institutions, and government to produce their own shows and televise them to a mass audience. Enhanced Infrastructure Financing District Fund (76) On September 29, 2014 SB 628 was signed into law by Gov. Jerry Brown. SB 628 grants cities and counties the power to create Enhanced Infrastructure Financing Districts (EIFDs) in order to finance public capital facilities or other specified projects of communitywide significance that provide significant benefits to the district or the surrounding community. SB 628 expands on the powers granted to cities and counties pursuant to Infrastructure Financing Districts (IFDs) and Community Facility Districts (CFDs). EIFDs provide greater flexibility to local governments seeking to invest in infrastructure and community revitalization, including a lower voter approval threshold to issue bonds and a wider range of infrastructure investments. This fund will account for all financial activities related to all EIFD efforts. 177 F.9.b Packet Pg. 387 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 14 15 16 Supplemental Law Enforcement Svcs Fund (SLESF) Air Quality Improvement Fund Gas Tax Fund Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $13,000 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $519,800 Intergovernmental Revenue/Grants $100,050 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $90,800 Total Revenues $100,050 $13,000 $610,600 Expenditures Salaries $0 $0 $207,580 Benefits $0 $0 $78,400 Materials & Supplies $0 $0 $10,000 Professional/Contractual Services $99,500 $5,000 $189,500 Equipment $0 $0 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $75,000 Capital Projects $0 $0 $0 Debt Service $0 $0 $0 Transfers Out $0 $5,000 $0Overhead Cost Allocation $550 $3,000 $48,400 Total Expenditures $100,050 $13,000 $608,880 Impact to Fund Balance Revenues $100,050 $13,000 $610,600 Expenditures $100,050 $13,000 $608,880 Net - Increase to or (Use of) Fund Balance $0 $0 $1,720 SPECIAL REVENUE FUNDS City of Grand Terrace FY 2019-20 Adopted Revenue & Expense Summary by Fund Category 178 F.9.b Packet Pg. 388 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 17 20 25 Traffic Safety Fund Measure "I" Fund Spring Mountain Ranch Mitigation Fund Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $193,000 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $6,000 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $3,000 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $0 Total Revenues $6,000 $193,000 $3,000 Expenditures Salaries $0 $0 $0 Benefits $0 $0 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $0 $120,000 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $40,000 $0 Debt Service $0 $0 $0 Transfers Out $0 $0 $0 Overhead Cost Allocation $0 $33,000 $0 Total Expenditures $0 $193,000 $0 Impact to Fund Balance Revenues $6,000 $193,000 $3,000 Expenditures $0 $193,000 $0 Net - Increase to or (Use of) Fund Balance $6,000 $0 $3,000 SPECIAL REVENUE FUNDS City of Grand Terrace FY 2019-20 Adopted Revenue & Expense Summary by Fund Category 179 F.9.b Packet Pg. 389 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 26 67 76 Landscape & Lighting Assessment Dist Public, Educational & Gov't Access (PEG) Enhanced Infrastructure Fin Dist (EIFD) Revenues Property Tax $19,440 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $21,500 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $0 Total Revenues $19,440 $21,500 $0 Expenditures Salaries $0 $0 $0 Benefits $0 $0 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $14,300 $21,500 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Utilities $5,140 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $0 Transfers Out $0 $0 $0 Overhead Cost Allocation $0 $0 $0 Total Expenditures $19,440 $21,500 $0 Impact to Fund Balance Revenues $19,440 $21,500 $0 Expenditures $19,440 $21,500 $0 Net - Increase to or (Use of) Fund Balance $0 $0 $0 SPECIAL REVENUE FUNDS City of Grand Terrace FY 2019-20 Adopted Revenue & Expense Summary by Fund Category 180 F.9.b Packet Pg. 390 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) TOTAL Revenues Property Tax $19,440 Residual Receipts - RPTTF $0 Proceeds from Sale of Property $0 Franchise Fees $0 Licenses, Fees & Permits $13,000 Sales Tax $193,000 Gas Tax $519,800 Intergovernmental Revenue/Grants $121,550 Charges for Services $0 Fines & Forfeitures $6,000 Miscellaneous $0 Use of Money & Property $3,000 Waste Water Receipts $0 Residual Receipts - Sr Ctr $0 Transfers In $90,800 Total Revenues $966,590 Expenditures Salaries $207,580 Benefits $78,400 Materials & Supplies $10,000 Professional/Contractual Services $449,800 Equipment $0 Lease of Facility/Equipment $0 Utilities $80,140 Capital Projects $40,000 Debt Service $0 Transfers Out $5,000 Overhead Cost Allocation $84,950 Total Expenditures $955,870 Impact to Fund Balance Revenues $966,590 Expenditures $955,870 Net - Increase to or (Use of) Fund Balance $10,720 SPECIAL REVENUE FUNDS City of Grand Terrace FY 2019-20 Adopted Revenue & Expense Summary by Fund Category 181 F.9.b Packet Pg. 391 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 182 F.9.b Packet Pg. 392 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2019-20 WASTE WATER FUND 183 F.9.b Packet Pg. 393 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Enterprise Fund Waste Water Disposal Fund (21) An enterprise fund which uses accounting similar to business accounting utilizing full accrual and depreciation of assets. The City now has a Sewer Services Agreement with the City of Colton and the Colton Utility Authority. The purpose of this fund at this time is to account for the remaining assets and liabilities of this enterprise fund formerly operated by the City. 184 F.9.b Packet Pg. 394 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 21 Waste Water Disposal Fund TOTAL Revenues Property Tax $0 $0 Residual Receipts - RPTTF $0 $0 Proceeds from Sale of Property $0 $0 Franchise Fees $0 $0 Licenses, Fees & Permits $0 $0 Sales Tax $0 $0 Gas Tax $0 $0 Intergovernmental Revenue/Grants $0 $0 Charges for Services $0 $0 Fines & Forfeitures $0 $0 Miscellaneous $0 $0 Use of Money & Property $10,000 $10,000 Waste Water Receipts $0 $0 Residual Receipts - Sr Ctr $0 $0 Transfers In $0 $0 Total Revenues $10,000 $10,000 Expenditures Salaries $0 $0 Benefits $0 $0 Materials & Supplies $0 $0 Professional/Contractual Services $10,000 $10,000 Equipment $0 $0 Lease of Facility/Equipment $0 $0 Utilities $0 $0 Capital Projects $0 $0 Debt Service $0 $0 Transfers Out $0 $0Overhead Cost Allocation $0 $0 Total Expenditures $10,000 $10,000 Impact to Fund Balance Revenues $10,000 $10,000 Expenditures $10,000 $10,000 Net - Increase to or (Use of) Fund Balance $0 $0 ENTERPRISE FUND City of Grand Terrace FY 2019-20 Adopted Revenue & Expense Summary by Fund Category 185 F.9.b Packet Pg. 395 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 186 F.9.b Packet Pg. 396 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2019-20 GRANT FUNDS 187 F.9.b Packet Pg. 397 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Grant Funds Community Development Block Grant (CDBG) Fund (22) This fund is used to record the revenue received for related federal funds and expenditures for approved CDBG programs. Senior Bus Program Fund (65) This fund accounts for all financial transactions relating to the Senior Bus Program of the City funded by grant funds from V-trans. Additional funding for this program comes from the Air Quality Improvement Fund and the City’s General Fund. CAL Recycle Grant Fund (66) This fund was established to account for all financial transactions relating to grant funding from the Department of Resources Recycling and Recovery (Cal Recycle). The eligible activities for the CAL Recycle grant funds include new or existing curbside recycling programs, neighborhood drop-off recycling programs, public education promoting the program, litter prevention and cleanup programs, cooperative regional efforts between two or more cities, counties or both & other beverage container recycling programs. Active Transportation Program (ATP) Fund (73) The ATP consolidates existing federal and state transportation programs, including the Transportation Alternatives Program (TAP), Bicycle Transportation Account (BTA), and State Safe Routes to School (SR2S), into a single program with a focus to make California a national leader in active transportation. The purpose of ATP is to encourage increased use of active modes of transportation by achieving the following goals: - Increase the proportion of trips accomplished by biking and walking, - Increase safety and mobility for non-motorized users, - Advance efforts of regional agencies to achieve greenhouse gas reduction goals, - Enhance public health, - Ensure that disadvantaged communities fully share in the benefits of the program, and - Provide a broad spectrum of projects to benefit many types of active transportation users. Highway Safety Improvement Program Grant Fund (74) The Highway Safety Improvement Program (HSIP), codified as Section 148 of Title 23, United States Code (23 U.S.C. §148) is one of the core federal-aid programs in the new federal surface transportation act, Fixing America's Surface Transportation Act (FAST), which was signed into law on December 4, 2015. The purpose of the HSIP program is to achieve a significant reduction in traffic fatalities and serious injuries on all public roads, including non-State-owned public roads and roads on tribal land. This federal grant award to the City of Grand Terrace will be spent on proposed roadway safety improvements on Mt. Vernon Ave, which include the following: 188 F.9.b Packet Pg. 398 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Grant Funds 1. Installation of Radar Feedback Signs. 2. Improvements to roadways and crosswalk pavement markings and striping. 3. Installation of new street lights at locations where visibility needs to be enhanced. 4. Installation of flashing STOP signs and beacons. Emergency Management Preparation Grant Fund (75) The EMPG grant fund accounts for revenues and expenditures related to the EMPG program. The EMPG Program's purpose is to provide a system of emergency preparedness for the protection of life and property in the United States from hazards. 189 F.9.b Packet Pg. 399 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 22 65 66 Community Dev Block Grant (CDBG) Senior Bus Program Cal Recycle Grant Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $47,876 $22,160 $5,000 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $240 $0 Use of Money & Property $0 $50 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $15,000 $0 Total Revenues $47,876 $37,450 $5,000 Expenditures Salaries $0 $26,050 $0 Benefits $0 $4,200 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $47,876 $7,200 $0 Equipment $0 $0 $5,000 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $0 Transfers Out $0 $0 $0Overhead Cost Allocation $0 $0 $0 Total Expenditures $47,876 $37,450 $5,000 Impact to Fund Balance Revenues $47,876 $37,450 $5,000 Expenditures $47,876 $37,450 $5,000 Net - Increase to or (Use of) Fund Balance $0 $0 $0 GRANT FUNDS City of Grand Terrace FY 2019-20 Adopted Revenue & Expense Summary by Fund Category 190 F.9.b Packet Pg. 400 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 73 74 75 Active Transportation Program (ATP) Highway Safety Improv Program (HSIP) Emergency Mgmt Preparedness Grant (EMPG) Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $100,000 $185,000 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $0 Total Revenues $100,000 $185,000 $0 Expenditures Salaries $6,880 $26,060 $0 Benefits $8,740 $8,630 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $84,190 $150,000 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $0 Transfers Out $0 $0 $0 Overhead Cost Allocation $0 $0 $0 Total Expenditures $99,810 $184,690 $0 Impact to Fund Balance Revenues $100,000 $185,000 $0 Expenditures $99,810 $184,690 $0 Net - Increase to or (Use of) Fund Balance $190 $310 $0 GRANT FUNDS City of Grand Terrace FY 2019-20 Adopted Revenue & Expense Summary by Fund Category 191 F.9.b Packet Pg. 401 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) TOTAL Revenues Property Tax $0 Residual Receipts - RPTTF $0 Proceeds from Sale of Property $0 Franchise Fees $0 Licenses, Fees & Permits $0 Sales Tax $0 Gas Tax $0 Intergovernmental Revenue/Grants $360,036 Charges for Services $0 Fines & Forfeitures $0 Miscellaneous $240 Use of Money & Property $50 Waste Water Receipts $0 Residual Receipts - Sr Ctr $0 Transfers In $15,000 Total Revenues $375,326 Expenditures Salaries $58,990 Benefits $21,570 Materials & Supplies $0 Professional/Contractual Services $289,266 Equipment $5,000 Lease of Facility/Equipment $0 Utilities $0 Capital Projects $0 Debt Service $0 Transfers Out $0 Overhead Cost Allocation $0 Total Expenditures $374,826 Impact to Fund Balance Revenues $375,326 Expenditures $374,826 Net - Increase to or (Use of) Fund Balance $500 GRANT FUNDS City of Grand Terrace FY 2019-20 Adopted Revenue & Expense Summary by Fund Category 192 F.9.b Packet Pg. 402 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2019-20 SUCCESSOR AGENCY 193 F.9.b Packet Pg. 403 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 194 F.9.b Packet Pg. 404 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Successor Agency Successor Agency (S/A) Funds S/A RDA Obligation Retirement Fund (31) All property tax increment received from the County of San Bernardino for redevelopment enforceable obligations are deposited into this fund. These funds are received from the Redevelopment Property Tax Trust Fund (RPTTF). Funds needed by the S/A Capital Projects Fund, the S/A Successor Agency Fund, and the S/A CRA Projects Trust Fund are transferred out from this RDA Obligation Retirement Fund. S/A Capital Projects Fund (32) Since the passing of ABx1 26 resulting in redevelopment dissolution, all Successor Agency operating expenditures approved by the Department of Finance (DOF) as enforceable obligations are accounted for in this fund. S/A Debt Service Fund (33) Since the passing of ABx1 26 resulting in redevelopment dissolution, all Successor Agency debt service payments approved by the Department of Finance (DOF) as enforceable obligations are accounted for in this fund. S/A Debt Service Fund (36) This fund was established to account for the proceeds of the 2011 Tax Allocation Bonds and all related revenue and expenditure transactions. S/A CRA Projects Trust Fund (37) This fund was created to record commitment or obligations to redevelopment or economic development agreements. The only funds held for commitment at this time is for the economic development agreement (2011) with Stater Bros. 195 F.9.b Packet Pg. 405 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 31 32 33 S/A RDA Obligation Retirement / Revenue Fund S/A Capital Projects Fund S/A Debt Service Fund Revenues Property Tax $2,065,200 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $33,100 $2,032,100 Total Revenues $2,065,200 $33,100 $2,032,100 Expenditures Salaries $0 $10,750 $0 Benefits $0 $3,170 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $0 $19,180 $1,792,500 Equipment $0 $0 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $239,600 Transfers Out $2,065,200 $0 $0Overhead Cost Allocation $0 $0 $0 Total Expenditures $2,065,200 $33,100 $2,032,100 Impact to Fund Balance Revenues $2,065,200 $33,100 $2,032,100 Expenditures $2,065,200 $33,100 $2,032,100 Net - Increase to or (Use of) Fund Balance $0 $0 $0 FY 2019-20 Adopted Revenue & Expense Summary by Fund Category SUCCESSOR AGENCY City of Grand Terrace 196 F.9.b Packet Pg. 406 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 36 37 2011 A & B Taxx Allocation Bond Proceeds S/A RDA Projects Trust Fund Total Revenues Property Tax $0 $0 $2,065,200 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $2,065,200 Total Revenues $0 $0 $4,130,400 Expenditures Salaries $0 $0 $10,750 Benefits $0 $0 $3,170 Materials & Supplies $0 $0 $0 Professional/Contractual Services $0 $0 $1,811,680 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $239,600 Transfers Out $0 $0 $2,065,200 Overhead Cost Allocation $0 $0 $0 Total Expenditures $0 $0 $4,130,400 Impact to Fund Balance Revenues $0 $0 $4,130,400 Expenditures $0 $0 $4,130,400 Net - Increase to or (Use of) Fund Balance $0 $0 $0 FY 2019-20 Adopted Revenue & Expense Summary by Fund Category SUCCESSOR AGENCY City of Grand Terrace 197 F.9.b Packet Pg. 407 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 198 F.9.b Packet Pg. 408 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2019-20 CAPITAL PROJECT FUNDS 199 F.9.b Packet Pg. 409 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 200 F.9.b Packet Pg. 410 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Capital Project Funds Capital Projects Funds Capital Improvements -Streets (46) Capital Projects Fund used to account for financial resources used for the improvement of major capital street projects. Capital Projects Fund (48) Capital Projects Fund used to account for financial resources provided by grant funds for the land acquisition and construction of the Grand Terrace Fitness Park. Capital Projects Fund – Parks (49) Capital Projects Fund used to account for financial resources used for the improvement of Parks- related projects. Capital Projects – Bond Proceeds (50) Capital Projects Fund used to account for the 2011 Tax Allocation bond proceeds for capital project improvements. 201 F.9.b Packet Pg. 411 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 46 47 48 Capital Improvements - Streets Capital Projects Barton-Colton Bridge Capital Projects Fund Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $445,000 $0 $0 Total Revenues $445,000 $0 $0 Expenditures Salaries $0 $0 $0 Benefits $0 $0 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $0 $0 $0 Equipment $0 $0 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Capital Projects $470,000 $0 $0 Debt Service $0 $0 $0 Transfers Out $0 $0 $0Overhead Cost Allocation $0 $0 $0 Total Expenditures $470,000 $0 $0 Impact to Fund Balance Revenues $445,000 $0 $0 Expenditures $470,000 $0 $0 Net - Increase to or (Use of) Fund Balance ($25,000)$0 $0 FY 2019-20 Adopted Revenue & Expense Summary by Fund Category CAPITAL PROJECT FUNDS City of Grand Terrace 202 F.9.b Packet Pg. 412 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 49 50 Capital Projects Fund - Parks Capital Projects Bond Proceeds Total Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Gas Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $0 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $0 $0 Waste Water Receipts $0 $0 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $100,000 $0 $545,000 Total Revenues $100,000 $0 $545,000 Expenditures Salaries $0 $0 $0 Benefits $0 $0 $0 Materials & Supplies $0 $0 $0 Professional/Contractual Services $0 $0 $0 Lease of Facility/Equipment $0 $0 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $150,000 $0 $620,000 Debt Service $0 $0 $0 Transfers Out $0 $0 $0 Overhead Cost Allocation $0 $0 $0 Total Expenditures $150,000 $0 $620,000 Impact to Fund Balance Revenues $100,000 $0 $545,000 Expenditures $150,000 $0 $620,000 Net - Increase to or (Use of) Fund Balance ($50,000)$0 ($75,000) FY 2019-20 Adopted Revenue & Expense Summary by Fund Category CAPITAL PROJECT FUNDS City of Grand Terrace 203 F.9.b Packet Pg. 413 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 204 F.9.b Packet Pg. 414 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FY2019-20 HOUSING SUCCESSOR AGENCY 205 F.9.b Packet Pg. 415 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) FUND DESCRIPTION(S) Housing Successor Agency Housing Successor Agency (52) This fund is used to account for the assets & liabilities of the former Low Income Housing Fund, as well as any financial transactions related to the operation of the City’s Housing program. 206 F.9.b Packet Pg. 416 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) 52 Housing Successor Agency TOTAL Revenues Property Tax $0 $0 Residual Receipts - RPTTF $0 $0 Proceeds from Sale of Property $0 $0 Franchise Fees $0 $0 Licenses, Fees & Permits $0 $0 Sales Tax $0 $0 Gas Tax $0 $0 Intergovernmental Revenue/Grants $0 $0 Charges for Services $0 $0 Fines & Forfeitures $0 $0 Miscellaneous $50,000 $50,000 Use of Money & Property $0 $0 Waste Water Receipts $0 $0 Residual Receipts - Sr Ctr $0 $0 Transfers In $0 $0 Total Revenues $50,000 $50,000 Expenditures Salaries $13,760 $13,760 Benefits $6,310 $6,310 Materials & Supplies $0 $0 Professional/Contractual Services $8,070 $8,070 Equipment $0 $0 Lease of Facility/Equipment $0 $0 Utilities $180 $180 Capital Projects $0 $0 Debt Service $0 $0 Transfers Out $0 $0Overhead Cost Allocation $0 $0 Total Expenditures $28,320 $28,320 Impact to Fund Balance Revenues $50,000 $50,000 Expenditures $28,320 $28,320 Net - Increase to or (Use of) Fund Balance $21,680 $21,680 HOUSING SUCCESSOR AGENCY City of Grand Terrace FY 2019-20 Adopted Revenue & Expense Summary by Fund Category 207 F.9.b Packet Pg. 417 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 208 F.9.b Packet Pg. 418 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) GLOSSARY OF TERMS 209 F.9.b Packet Pg. 419 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 210 F.9.b Packet Pg. 420 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) City of Grand Terrace Glossary of Terms Air Quality Subvention Revenue Beginning in 1991, a surcharge was added to this area's vehicle registration fees to help fund air pollution control efforts. This surcharge consists of a $4 per vehicle state fee and an additional $1 per vehicle District-wide fee. The $1 fee and 30% of the $4 fee from vehicles registered in our four counties goes to the AQMD to be used for Mobile source programs such as those promoting ridesharing and developing clean fuels. Forty percent of the $4 fee goes directly to cities for air quality improvements involving mobile sources. Grants for programs intended to reduce vehicle emissions are available on a competitive basis subject to funds. Budget A spending guideline adopted by the governing body of an organization by which the individual and specific goals and purpose of the organization are promoted and achieved. Budgetary Accounting A method of accounting in which the planned amounts and actual amounts spent and received are both included in the accounts, so that you can see at any time how much of the planned amount remains. California Public Employees’ Retirement System (CalPERS) The California Public Employees' Retirement System is an agency in the California executive branch that manages pension and health benefits for more than 1.6 million California public employees, retirees, and their families. Citizens’ Option for Public Safety (COPS) Grant Assembly Bill 1913 (Schiff-Cardenas Crime Prevention Act), signed into law in 2000, provides funding to cities and counties for frontline law enforcement officers and juvenile justice initiatives. With the passage of Assembly Bill 118 in 2011, the State of California amended Government Code 30061 as part of the criminal justice realignment plan. This provided financing for the Citizens’ Option for Public Safety (COPS) program. Community Development Block Grant (CDBG) The Community Development Block Grant (CDBG) program is a flexible program that provides communities with resources to address a wide range of unique community development needs. Beginning in 1974, the CDBG program is one of the longest continuously run programs at HUD. The primary federal objective of the CDBG program is the development of viable urban communities by providing decent housing and a suitable living environment and through expanding economic opportunities, principally, for persons of low-and moderate-income. Persons of low and moderate income are defined as families, households, and individuals whose incomes do not exceed 80 percent of the county median income, adjusted for family or household size. Conditional Use Permit (CUP) A conditional use permit is a document that allows a city or county to consider special uses that may be essential to a specific community, through a public hearing process. It is however not allowed as a matter of right within a zoning district. It enables a municipality to control certain uses that could have detrimental effects on the community. 211 F.9.b Packet Pg. 421 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) City of Grand Terrace Glossary of Terms Development Impact Fees (DIF) Development impact fees are one-time charges applied to offset the additional public-service costs of new development. They are usually applied at the time a building permit is issued and are dedicated to provision of additional services, such as water and sewer systems, roads, schools, libraries, and parks and recreation facilities, made necessary by the presence of new residents in the area. The funds collected cannot be used for operation, maintenance, repair, alteration, or replacement of existing capital facilities and cannot be added to general revenue. They are user fees levied in anticipation of use, expanding the capacity of existing services to handle additional demand. Encroachment Permit An Encroachment Permit is generally required to ensure that any work that occurs on public streets and sidewalks is performed according to current construction standards. The purpose of an encroachment permit is to provide the City oversight concerning the safe and orderly use, operation, construction or placement of objects in the public right-of-way. Energy Efficiency and Conservation Block Grant (EECBG) The Energy Efficiency and Conservation Block Grant (EECBG) is a program in the United States, which provides federal grants to units of local government to reduce energy use and fossil fuel emissions, and for improvements in energy efficiency. Expenditures Actual payment of cash or cash-equivalent for goods or services, or a charge against available funds in settlement of an obligation as evidenced by an invoice, receipt, voucher, or other such document. Expenditures Accounts Expenditure accounts are generally differentiated as to type of expenditures. Generally, the types of expenditures are segregated between Salaries and benefit accounts; Maintenance and Operations accounts and Capital and Non-recurring accounts. Fund Accounting Fund accounting is an accounting system emphasizing accountability rather than profitability, used by non-profit organizations and governments. In this system, a fund is a self-balancing set of accounts, segregated for specific purposes in accordance with laws and regulations or special restrictions and limitations. Fund Balance Fund balance is defined as the difference between the assets and liabilities of a fund. Fund balance is terminology that is applicable to “fund level” reporting of individual Governmental funds and is based on the modified accrual basis of accounting. It is used as a measure of the amount available to budget or spend in the future. Generally Accepted Accounting Principles (GAAP) Accounting Principle termed Generally Accepted Accounting Principles - Recognized accounting principles that the City is expected to follow for such items as revenue recognition and fund accounting. 212 F.9.b Packet Pg. 422 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) City of Grand Terrace Glossary of Terms Government Finance Officers Association (GFOA) The association identifies specific policies and procedures that contribute to improved government management. They aim to promote and facilitate positive change or recognize excellence rather than merely to codify current accepted practice. Best practices are applicable to all governments (both large and small). GFOA’s recommended general fund reserve be two months of operating revenues or expenditures. Oversight Board Each successor agency has an oversight board. The oversight board is a seven member board established by ABX1 26 to oversee the successor agency in its efforts to wind down the former redevelopment agency’s operations. Certain successor agency actions are subject to oversight board approval, including the Recognized Obligation Payment Schedule (“ROPS”). The oversight board is also required to direct the successor agency to carry out specific tasks, including the disposal of former redevelopment agency assets and properties, the transfer of affordable housing responsibilities to the entity that assumes those responsibilities, and the termination or renegotiation of outstanding agreements, if that would be in the best interests of the taxing entities. Oversight boards have a fiduciary responsibility to holders of enforceable obligations and the taxing entities that benefit from the distribution of property tax and other revenues. Oversight board members are appointed by governmental entities located in the city, county or city and county that created the former redevelopment agency, including, the county board of supervisors, the mayor of the city, the largest special district (determined by property tax share), the county superintendent of education or county board of education, and the Chancellor of California Community Colleges. The oversight board also includes one member of the public appointed by the county board of supervisors and one member representing the employees of the former redevelopment agency appointed by the mayor from the recognized employee organization representing the largest number of former redevelopment agency employees employed by the successor agency at that time. Property Tax An annual tax on the owner of real or business property. The tax is generally allocated among overlapping taxing agencies that provide services to the property or property owner. The allocation percentages are generally frozen by passing of Proposition 13 in 1978. Redevelopment Property Tax Trust Fund (RPTTF) Under this ABX1 26, revenues that would have been distributed to redevelopment agencies (RDA) prior to their dissolution will instead be deposited by County Auditors into a Redevelopment Property Tax Trust Funds (RPTTF) created in the County Treasury for each dissolved RDA. The County Auditor administers the RPTTF and disburses twice annually from this fund pass-through payments to affected taxing entities, an amount equal to the total of obligation payments that are required to be paid from tax increment as denoted on the Recognized Obligation Payment Schedule to Recognized Obligation Retirement Funds (RORF) established in the treasury of the Successor Agencies, and various allowed administrative fees and allowances. Any remaining balance is then distributed by the County Auditor back to affected taxing entities under a prescribed method that accounts for pass-through payments. 213 F.9.b Packet Pg. 423 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) City of Grand Terrace Glossary of Terms Recognized Obligation Payment Schedule (ROPS) A Recognized Obligation Payment Schedule is a document setting forth the minimum payment amounts and due dates of payments required by enforceable obligations for each six-month fiscal period as provided in subdivision (m) of Section 34177 of California’s Health & Safety Codes. Revenues Financial resources received and recorded in a governmental agency. Revenues are generally taxes, fees, grants or use of money or property or some variation thereof. Sales Tax A tax on the sale of most goods but generally not services. Successor Agency A successor agency is an entity that is designated by ABX1 26 to serve as the successor to the dissolved redevelopment agency. In that capacity, the successor agency has all authority, rights, powers, duties and obligations previously vested with the former redevelopment agencies that were not repealed by ABX1 26. The successor agency is charged, generally, with carrying out the enforceable obligations of the former redevelopment agency, repaying outstanding debts of the former redevelopment agency, and disposing of the former redevelopment agency’s non-housing property and assets. The city, county, or city and county that authorized the creation of the redevelopment agency is the successor agency, unless that entity affirmatively decided by resolution not to serve as the successor agency. Unfunded Accrued Liability (UAL) A pension plan requires contributions both to fund benefits currently being accrued (normal cost) and to eliminate any shortfall between plan assets and accrued liabilities (called unfunded accrued liability). The unfunded accrued liability (UAL) comes about because past assumptions have not been met. Essentially, the UAL is the amount of retirement that is owed to an employee in future years that exceed current assets and their projected growth. Annual payment on the UAL is the amortized dollar amount needed to fund past service credit earned (or accrued) for members who are currently receiving benefits, active members, and for members entitled to deferred benefits, as of the valuation date. The Unfunded Accrued Liability (UAL) obligation represents the market value of the assets minus the discounted value of the future liabilities. When a plan or pool’s Market Value of Assets is less than the Actuarial Accrued Liability, the difference is the plan or pool’s UAL. An unfunded liability results in the City paying contributions in excess of the normal cost or the employer Unfunded Accrued Liability (UAL) annual contribution amount. The UAL is amortized over a period of time based on CalPERS amortization policies. The City’s annual UAL contribution payment calculated by CalPERS is designed to pay down the UAL principal and interest over that amortization period (currently 30 years). 214 F.9.b Packet Pg. 424 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) City of Grand Terrace Glossary of Terms The 2016 CalPERS Actuarial Valuation (used to calculate 2018 required contributions) for the Miscellaneous Plan – Tier I is projecting a UAL of $4.8m ($14.2m of Entry Age Normal Accrued Liability minus $9.4m of Present Market Value). The City is currently on the 30-year amortization schedule shown in the table below. CALPERS ACTUARIAL VALUATION - June 30, 2016 MISCELLANEOUS PLAN (TIER I) OF THE CITY OF GRAND TERRACE 30-Year Amortization Schedule and Alternatives Current Schedule Alternate Schedules 30-year Amortization 20-year Amortization 15-year Amortization Date Balance Payment Balance Payment Balance Payment 6/30/2018 $4,845,872 $381,639 $4,845,872 $362,241 $4,845,872 $440,760 6/30/2019 $4,807,794 $433,768 $4,827,894 $373,108 $4,746,530 $453,983 6/30/2020 $4,712,889 $469,225 $4,797,329 $384,301 $4,626,161 $467,603 6/30/2021 $4,574,244 $507,081 $4,752,911 $395,830 $4,482,802 $481,631 6/30/2022 $4,386,148 $538,042 $4,693,272 $407,705 $4,314,333 $496,080 6/30/2023 $4,152,097 $379,535 $4,616,928 $419,937 $4,118,468 $510,962 6/30/2024 $4,065,033 $390,921 $4,522,280 $432,535 $3,892,737 $526,291 6/30/2025 $3,959,748 $402,649 $4,407,598 $445,511 $3,634,473 $542,080 6/30/2026 $3,834,547 $414,729 $4,271,011 $458,876 $3,340,803 $558,342 6/30/2027 $3,687,595 $427,170 $4,110,502 $472,642 $3,008,622 $575,092 6/30/2028 $3,516,913 $439,986 $3,923,891 $486,822 $2,634,587 $592,345 6/30/2029 $3,320,364 $453,185 $3,708,824 $501,426 $2,215,088 $610,115 6/30/2030 $3,095,642 $466,781 $3,462,763 $516,469 $1,746,238 $628,419 6/30/2031 $2,840,259 $480,784 $3,182,966 $531,963 $1,223,843 $647,271 6/30/2032 $2,551,530 $474,802 $2,866,480 $547,922 $643,387 $666,690 6/30/2033 $2,247,707 $468,028 $2,510,115 $564,360 6/30/2034 $1,928,496 $452,725 $2,110,436 $581,290 6/30/2035 $1,601,600 $436,083 $1,663,737 $598,729 6/30/2036 $1,267,841 $196,871 $1,166,023 $616,691 6/30/2037 $1,157,343 $194,369 $612,990 $635,192 6/30/2038 $1,041,288 $191,539 6/30/2039 $919,607 $197,285 6/30/2040 $782,997 $203,204 6/30/2041 $630,179 $173,104 6/30/2042 $497,281 $169,669 6/30/2043 $358,141 $149,607 6/30/2044 $229,528 $108,354 6/30/2045 $134,178 $64,491 6/30/2046 $77,247 $59,860 6/30/2047 $20,916 $21,674 Totals $9,747,159 $9,733,551 $8,197,663 Interest Paid $4,901,287 $4,887,679 $3,351,792 Estimated Savings $13,609 $1,549,497 215 F.9.b Packet Pg. 425 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) This page left intentionally blank. 216 F.9.b Packet Pg. 426 At t a c h m e n t : A t t a c h m e n t A t o R e s F Y 2 0 1 8 - 1 9 & F Y 2 0 1 9 - 2 0 B u d g e t s ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) Attachment B City of Grand Terrace FY2018-19 and FY2019-20 Community Event Fee Waiver List Organization Amount Friends of Blue Mountain Blue Mountain Walk $ 620.00 The Foundation of Grand Terrace Memorial Day Ceremony $ 740.00 Veterans Day Ceremony $ 830.00 Halloween in the Park $ 770.00 SB County Sheriff’s Department National Night Out $ 650.00 Total $3,610.00 F.9.c Packet Pg. 427 At t a c h m e n t : A t t a c h m e n t B t o R e s o l u t i o n ( A d o p t i o n o f F i s c a l Y e a r 2 0 1 8 - 2 0 1 9 a n d 2 0 1 9 - 2 0 B u d g e t s ) AGENDA REPORT MEETING DATE: June 26, 2018 Council Item TITLE: Resolution Establishing Appropriations Limit for Fiscal Year 2018-19 PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: (1) Select the Change in Per Capita Personal Income of 3.67% as the Price Factor for the Fiscal Year 2017-18 Appropriations Limit Calculation; (2) Select the Change in County of San Bernardino Population of 0.91% as the Population Change Factor for the Fiscal Year 2018-19 Appropriations Limit Calculation; and, (3) Adopt Resolution 2018-____ Establishing Appropriations Limit of $13,993,395 for the City of Grand Terrace for Fiscal Year 2018-19. 2030 VISION STATEMENT: This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations. BACKGROUND: On November 6, 1979, California voters approved the Gann Spending Limitation Initiative (Proposition 4) establishing Article XIIIB of the State Constitution. Article XIIIB sets limits on the amount of tax revenues that the State and most local governments can appropriate within a given fiscal year. Its basic provisions are as follows: • Each year, the State and local governments must adopt a resolution establishing an Appropriations Limit, also known as the “Gann Limit”. Fiscal Year 1984-85 appropriations serve as the base for this limit, with adjustments being made annually to reflect increases in population, the cost of living, and financial responsibility transfers. • Only tax proceeds are subject to the limit. Charges for services, regulatory fees, grants, loans, donations and other non-tax proceeds are not subject to the limit. Exemptions are also made for voter-approved debt, debt that existed prior to January 1, 1979, and for the cost of compliance with court or Federal government mandates. • All tax revenues received in excess of the Appropriations Limit must be refunded G.10 Packet Pg. 428 to taxpayers within a two-year period. • The voters may approve an increase in the Appropriations Limit. For the increase to remain in effect, however, it must be re-approved by voters at four- year intervals. On June 5, 1990, California voters approved the Traffic Congestion Relief and Spending Limitation Act (Proposition 111), which made various amendments to Article XIIIB of the State Constitution. The major changes, which became effective July 1, 1990, are as follows: • The change in the cost of living is defined to be either the change in California per capita personal income or the change in assessed valuation due to the addition of non-residential new construction. Previously, the change in the cost of living was defined as the lesser of the change in the U.S. Consumer Price Index or the change in California per capita personal income. • The change in population is defined as either a change in the City’s population or a change in the County’s population, whichever is greater. • “Qualified capital outlay projects” were added to the items exempted from the Appropriations Limit. Qualified capital outlay projects must have a useful life of ten or more years and a cost that equals or exceeds $100,000. • Tax revenues received in excess of the Appropriations Limit must be refunded to taxpayers only if the limit is exceeded over a two-year period. The annual calculation of the Appropriations Limit must be reviewed as part of the City’s annual financial audit. DISCUSSION: As indicated above, Proposition 111 made several changes to the method used to calculate the Appropriations Limit. The change in the cost of living (or “price factor”) is defined to be either the change in California per capita personal income or the change in assessed valuation due to the addition of non-residential new construction. Following are the two options for the City’s FY 2018-19 Appropriations Limit calculation: 1) Change in California per capita personal income (provided by California Department of Finance): 3.67% 2) Change in Grand Terrace assessed valuation from 2017 to 2018 due to the addition of non-residential new construction: This information is not yet available from the County Assessor’s office. When the data is available, if it is greater than the change in California per capita personal income, the Appropriations Limit will be revised and resubmitted to the City Council for approval. Based on the above information, the change in California per capita personal income has been used as the price factor for the FY 2018-19 Appropriations Limit calculation. The “population factor” to be used in calculating the Appropriations Limit is defined by Proposition 111 as either a change in the City’s population or a change in the County’s G.10 Packet Pg. 429 population, whichever is greater. Per information provided by the California Department of Finance, following are the population changes from 2017 to 2018: 1) Change in City of Grand Terrace population: 0.26% 2) Change in San Bernardino County population: 0.91% Since Option 2 (change in County of Grand San Bernardino population) is greater than the City of Grand Terrace population change, it is recommended to be used as the population factor for the FY 2018-19 Appropriations Limit calculation. Exhibit A provides the calculation of the FY 2018-19 Appropriations Limit using the recommended price and population factors. Exhibit B identifies the revenues that are classified as tax proceeds and those that are classified as non-tax proceeds for Appropriations Limit purposes. Exhibit C is the Department of Finance letter providing the per capita personal income and population change information used in the Appropriations Limit calculation. The City’s Appropriations Limit for FY 2017-18 was $13,376,728. The recommended change factor, as allowed by Proposition 111 due to cost of living and population changes, is 1.0461. This results in a FY 2018-19 Appropriations Limit of $13,993,395. The FY 2018-19 Proposed Budget contains revenues appropriations subject to the Appropriations Limit totaling $4,026,293 which is $9,967,102 below the City’s legal limit. FISCAL IMPACT: There is no fiscal impact associated with adoption of the FY 2018-19 Appropriations Limit, as the City is safely within its legal appropriations limit for FY 2018-19. ATTACHMENTS: • Exhibit A - FY 2018-19 Appropriations Limit calculation (PDF) • Exhibit B - Revenue Classification (PDF) • Exhibit C - Dept of Finance percapita Letter (PDF) • 2018-19 Gann Limit Resolution (DOCX) APPROVALS: Cynthia A. Fortune Completed 06/20/2018 3:15 PM Finance Completed 06/20/2018 3:15 PM City Attorney Completed 06/20/2018 5:26 PM City Manager Completed 06/21/2018 1:42 PM City Council Pending 06/26/2018 6:00 PM G.10 Packet Pg. 430 APPROPRIATIONS SUBJECT TO THE LIMIT FY 2018-19 Total Revenue*7,308,864$ Less Non-Proceeds of Tax 3,282,571 A) Total Appropriations Subject to the Limit 4,026,293$ APPROPRIATIONS LIMIT B) FY 2017-18 Appropriations Limit 13,376,728 C) Change Factor**% Increase Factor Cost of Living Adjustment 3.67 1.0367 Population Adjustment 0.91 1.0091 Change Factor (1.0369 x 1.0116)1.0461 D) Increase (decrease) in Appropriations Limit 616,667$ E) FY 2018-19 Appropriations Limit (B x C)13,993,395$ REMAINING APPROPRIATIONS CAPACITY (E-A)9,967,102$ Remaining Capacity as Percent of the FY 2018-19 Appropriations Limit 71.23% *Revenues are based on FY 2018-19 Proposed Budget (all City funds excluding Successor Agency). ** State Department of Finance Percent of Change in California Per Capita Income Percent of Change in County of San Bernardino Population EXHIBIT A CITY OF GRAND TERRACE APPROPRIATIONS (GANN) LIMIT CALCULATION FISCAL YEAR 2018-19 G.10.a Packet Pg. 431 At t a c h m e n t : E x h i b i t A - F Y 2 0 1 8 - 1 9 A p p r o p r i a t i o n s L i m i t c a l c u l a t i o n ( A p p r o p r i a t i o n s L i m i t f o r F i s c a l Y e a r 2 0 1 8 - 1 9 ) CITY OF GRAND TERRACE APPROPRIATIONS (GANN) LIMIT PROCEEDS OF TAX CALCULATION FISCAL YEAR 2018-19 BUDGETED BUDGETED PROCEEDS NON-PROCEEDS TOTAL REVENUE SOURCE OF TAX OF TAX REVENUE TAXES Property Tax (1)3,149,440$ 3,149,440$ Sales Tax (2) 770,000 770,000 Business License Tax 91,000 91,000 FEES Franchise Fees 524,300$ 524,300 Building Fees 127,000 127,000 Planning Fees 164,000 164,000 Other Permits/Fees 504,888 504,888 Intergovernmental 415,660 415,660 Use of Money & Property 323,000 323,000 Child Care Fees - - Gas Tax/Highway User Fees 519,800 519,800 Measure "I" Transportation 193,000 193,000 SLESF (AB 3229 COPS)100,050 100,050 CDBG 47,876 47,876 Other 165,800 165,800 OPERATING BUDGET SUBTOTAL 4,010,440$ 3,085,374$ 7,095,814$ % of Total 56.52%43.48%100.00% Interest Allocation (3)15,853 12,197 28,050 CAPITAL PROJECT FUNDING Gas Tax/Measure "I"/Transfers 185,000 185,000 State Grants - - Bond Proceeds - - CAPITAL PROJECT SUBTOTAL -$ 185,000$ 185,000$ TOTAL 4,026,293$ 3,282,571$ 7,308,864$ Revenues are based on FY 2018-19 Proposed Budget (all City funds excluding Successor Agency). Notes: (1) Includes Property Tax In-Lieu of Vehicle License Fees & RPTTF Residual Receipts (2) Includes Property Tax In-Lieu of Sales Tax (3) Based on percentage of Tax/Non-Tax Proceeds EXHIBIT B G.10.b Packet Pg. 432 At t a c h m e n t : E x h i b i t B - R e v e n u e C l a s s i f i c a t i o n ( A p p r o p r i a t i o n s L i m i t f o r F i s c a l Y e a r 2 0 1 8 - 1 9 ) ~f'lT 0". ,..".. '" '" "1-~ ,. l z III n o '" .... DEPARTMENT OF <l'.ql., .. o ...... ',. FIN A NeE _____________ E_D_M_U_N_D_G_._B_R_C_W_N_..J_R_. _-_G_O_V_E_R_N_C_R STATE CAPITOL. ROOM 1 1 4S • SACRAMENTO CA • gsa 1 4·4998 • WWW.DDF..CA.GDV DF'F'ICE OF' THE DIRECTOR May 2018 Dear Fiscal Officer: Subject: Price Factor and Population Information Appropriations Limit California Revenue and Taxation Code section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2018, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2018-19. Attachment A provides the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2018-19 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations. Population Percent Change for Special Districts Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit. Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website: http://ieginfo.legislature.ca.gov/faces/codes.xhtmi. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits. Population Certification The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to the State Controller by June 1, 2018. Please Note: The prior year's city population estimates may be revised . If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086. MICHAEL COHEN Director By: AMY M. COSTA Chief Deputy Director Attachment G.10.c Packet Pg. 433 At t a c h m e n t : E x h i b i t C - D e p t o f F i n a n c e p e r c a p i t a L e t t e r ( A p p r o p r i a t i o n s L i m i t f o r F i s c a l Y e a r 2 0 1 8 - 1 9 ) May 2018 Attachment A A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2018-19 appropriation limit is: Per Capita Personal Income Fiscal Year (FY) Percentage change over prior year 2018-19 3.67 B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2018-19 appropriation limit. 2018-19: Per Capita Cost of Living Change = 3.67 percent Population Change = 0.78 percent Per Capita Cost of Living converted to a ratio: Population converted to a ratio: Calculation of factor for FY 2018-19: 3.67+ 100 = 1.0367 100 0.78 + 100 = 1.0078 100 1.0367 x 1.0078 = 1.0448 G.10.c Packet Pg. 434 At t a c h m e n t : E x h i b i t C - D e p t o f F i n a n c e p e r c a p i t a L e t t e r ( A p p r o p r i a t i o n s L i m i t f o r F i s c a l Y e a r 2 0 1 8 - 1 9 ) Fiscal Year 2018-19 Attachment B Annual Percent Change in Population Minus Exclusions· January 1, 2017 to January 1, 2018 and Total Population, January 1, 2018 Total County Percent Chang~ ---PQRulaliQn Minus Exclusions ---~QRulatiQn City 2017-2018 1-1-17 1-1-18 1-1-2018 San Bernardino Adelanto -0.01 34,599 34,597 35,293 Apple Valley 0.87 73,349 73,984 73,984 Barstow 0.42 23,917 24,018 24,411 Big Bear Lake 2.00 5,404 5,512 5,512 Chino 0.96 80,737 81,51 1 86,757 Chino Hills 4.61 79,498 83,159 83,159 Colton 0.45 53,482 53,724 53,724 Fontana 0.92 210,071 212,000 212,000 Grand Terrace 0.26 12,492 12,524 12,524 Hesperia 1.32 93,590 94,829 94,829 Highland 1.10 54,167 54,761 54,761 Lorna Linda 0.24 23,805 23,862 23,946 Montclair 0.80 39,012 39,326 39,326 Needles -0.12 5,183 5,177 5,177 Ontario 1.39 175,157 177,589 1'77,589 Rancho Cucamonga 0.79 175,282 176,671 176,671 Redlands 0.49 70,851 71,196 71 ,196 Rialto 0.55 106,455 107,041 107,041 San Bernardino 0.48 218,543 219,590 221,130 Twentynine Palms 3.13 17,746 18,301 27,046 Upland 0.10 76,937 77,017 77,017 Victorville -0.20 120,214 119,971 123,701 Yucaipa 0.61 54,317 54,651 54,651 Yucca Valley 0.38 21,752 21,834 21,834 Unincorporated 1.02 300,728 303,791 311,659 County Total 0.91 2,127,288 2,146,636 2,174,938 *Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes. G.10.c Packet Pg. 435 At t a c h m e n t : E x h i b i t C - D e p t o f F i n a n c e p e r c a p i t a L e t t e r ( A p p r o p r i a t i o n s L i m i t f o r F i s c a l Y e a r 2 0 1 8 - 1 9 ) RESOLUTION NO. 2018-______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2018-19 WHEREAS, Article XlllB of the California Constitution and Section 7910 of the California Government Code require that each year the City of Grand Terrace shall by resolution, establish an Appropriations Limit for the fiscal year; and WHEREAS, the City Council has prepared a Proposed Budget for Fiscal Year 2018-19, a copy of which is on file in the Office of the City Clerk and available for public inspection, and WHEREAS, the said Proposed Budget contains the estimates of the services, activities and projects comprising the budget, and contains expenditure requirements and the resources available to the City; and WHEREAS, the City’s Finance Department has prepared calculations and documentation required for and to be used in the determination of certain matters and for the establishment of an Appropriations Limit for the City for Fiscal Year 2018-19; and WHEREAS, the City Council has considered pertinent data such as price and population factors and made such determinations as may be required by law, and has adopted this Resolution as a regularly scheduled meeting of the City Council: and WHEREAS, the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2018-19 is hereby established at $13,993,395 and the total annual appropriations subject to such limitation for Fiscal Year 2018-19 are determined to be $4,026,293. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: 1. That $13,993,395 is hereby established as the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2018-19. 2. The City Council hereby adopts the findings and methods of calculation set forth in Exhibit A (Appropriations Limit Calculation) and Exhibit B (Proceeds of Tax Calculation). 3. The City of Grand Terrace reserves the right to revise the factors associated with the calculation of the limit established pursuant to Article XlllB of the California Constitution if such changes or revisions would result in a more advantageous Appropriations Limit in the future. G.10.d Packet Pg. 436 At t a c h m e n t : 2 0 1 8 - 1 9 G a n n L i m i t R e s o l u t i o n [ R e v i s i o n 1 ] ( A p p r o p r i a t i o n s L i m i t f o r F i s c a l Y e a r 2 0 1 8 - 1 9 ) BE IT FURTHER RESOLVED that this Resolution shall take effect immediately up the date of its adoption. PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 26th day of June, 2018 by the following vote: Mayor of the City of Grand Terrace and the City Council thereof ATTEST: City Clerk of the City of Grand Terrace I DEBRA THOMAS, CITY CLERK of the City of Grand Terrace, California, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 26th day of June, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Debra Thomas, City Clerk APPROVED AS TO FORM: City Attorney G.10.d Packet Pg. 437 At t a c h m e n t : 2 0 1 8 - 1 9 G a n n L i m i t R e s o l u t i o n [ R e v i s i o n 1 ] ( A p p r o p r i a t i o n s L i m i t f o r F i s c a l Y e a r 2 0 1 8 - 1 9 ) AGENDA REPORT MEETING DATE: June 26, 2018 Council Item TITLE: Award Contractor Agreement to Hardy and Harper for Pavement Rehabilitation Project PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: 1. Award a Contractor Agreement to Hardy and Harper for Pavement Rehabilitation Project 2. Authorize the City Manager to Execute the Agreement and Any Change Orders 2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" by investing in critical improvements to infrastructure. BACKGROUND: On November 15, 2016, the City Council approved a 5-Year Capital Improvement Program (CIP) that includes a Pavement Management System (PMS). The PMS evaluates existing road conditions and assigns a Pavement Condition Index (PCI) number to the streets. Year 1 (FY 2016-17) of the CIP included slurry seal of 81 streets. Year 2 (FY 2017/18 - FY 2018/19) of the CIP includes pavement rehabilitation through slurry seal, grind and overlay; and for streets without structural base beneath the existing asphalt concrete, the scope of work includes: pulverizing existing pavement to create a pulverized miscellaneous base and placing rubberized hot mix asphalt pavement. Year 2 was originally planned as a grind and overlay project with slurry seal added to the scope of work. However, due to the time lapse from the original testing in 2016, the City Engineer requested updated testing of the streets set for grind and overlay treatment. Testing revealed that 5 of the 8 streets did not have a structural base under the asphalt concrete. Therefore, these 5 streets will receive a slightly higher treatment than grind and overlay - pulverizing the existing asphalt to create a base and placing a new rubberized asphalt pavement. Additionally, two more streets than were in the original 2017-18 CIP project list have been added: Vista Grande Way (from Grand Terrace Road to the north end of the Dog Park) and Minona Court. DISCUSSION: On May 23, 2018, the City Clerk issued a Notice Inviting Bids for the Street Slurry Seal G.11 Packet Pg. 438 Project. The Notice Inviting Bids was posted to the City website, published in the San Bernardino Sun and sent directly to a bidder's list. By the time of the bid opening on June 13, 2018, two (2) bids were submitted. The companies and their total base bids are as follows: Bid 1 All American Asphalt - Corona, CA Base: $707,557.00 Additive: $235,310.00 TOTAL: 942,867.00 Bid 2 Hardy & Harper - Santa Ana, CA Base: $522,000.00 Additive: $234,000.00 TOTAL: $756,000.00 Hardy and Harper was the lowest, responsive bidder. The firm's contractor's license is valid, and their references provided positive feedback. Hardy and Harper is also our street maintenance contractor so they have familiarity with the City, and their subcontractor - Pavement Coatings, provided the slurry seal services for the City's 2016-17 citywide slurry seal project. The scope of work includes application of Type II slurry seal material on approximately 24 City streets, asphalt concrete (AC) dig-outs for sections of the pavement that have failed and need repair before slurry seal can be applied, grind and overlay treatment of approximately 3 streets; and pulverizing existing asphalt concrete of 7 streets and to create a structural base and placing a rubberized hot mix asphalt cap. In total, 34 streets will receive pavement rehabilitation treatment. Additionally, the 10 streets that will be re-paved will also receive new ADA ramps, and the project will consist of curb and gutter repair and striping. The bid schedule was set up with a base bid and additive bid. The total cost including 5% contingency and 10% soft costs would equal approximately $869,400. Staff is recommending that Council award a Contractor Agreement to Hardy and Harper for the pavement rehabilitation project in an amount not to exceed $756,000.00 to cover the base and additive bid items, authorize the City Manager to execute the contract and any necessary change orders, and appropriate $869,400 from the various funding sources detailed in the fiscal impact section to cover the full cost of the pavement rehabilitation project. FISCAL IMPACT: With the approval of the Capital Improvement Program (CIP) on November 15, 2016; the City Council was informed that funding for the CIP would come from Measure “I”, Gas Tax, and the Maintenance of Efforts. The City also has an allocation of grant funding from Cal Recycle totaling $68,484.00 for rubberized hot mix asphalt. As mentioned earlier, SB1 from the Gas Tax Fund will be used for this project. Measure G.11 Packet Pg. 439 “I” funding requires a General Fund supplement (Maintenance of Effort - MOE). The City has budgeted $50,000 in the FY2018-19 budget to meet the required MOE. Funding for the pavement rehabilitation project is included in the FY2018-19 budget as shown below: Fund No. Fund Title Description Amount 10 General Fund Maintenance of Efforts $50,000.00 16 Gas Tax Fund Pavement Rehabilitation $150,000.00 16 Gas Tax Fund (SB1) Pavement Rehabilitation $151,216.00 20 Measure “I” Fund Pavement Rehabilitation $449,700.00 66 Cal Recycle Grant Rubberized Pavement Grant $68,484.00 Total Project Funding $869,400.00 ATTACHMENTS: • 18-02 - Unofficial Bid Summary Log (PDF) • Contractor Agreement (PDF) • 18-02 - Official Bid - Hardy Harper (PDF) APPROVALS: Alan French Completed 06/20/2018 12:34 PM City Attorney Completed 06/20/2018 5:21 PM Finance Completed 06/20/2018 5:50 PM City Manager Completed 06/21/2018 2:38 PM City Council Pending 06/26/2018 6:00 PM G.11 Packet Pg. 440 UNOFFICAL BID SUMMARY LOG DATE: 06-13-2018 TIME: 11:00 AM BID NUMBER: 18-02 PROJECT: Pavement Rehabilitation Project BIDDER’S NAME / ADDRESS NON- COLLUSION AFFIDAVIT BID BOND 10% ADDENDUM AMOUNT OF BID All American Asphalt ✓ ✓ ✓ Base: $707,557.00 Add: $235,310.00 Hardy & Harper ✓ ✓ ✓ Base: $522,000.00 Add: $234,000.00 G.11.a Packet Pg. 441 At t a c h m e n t : 1 8 - 0 2 - U n o f f i c i a l B i d S u m m a r y L o g ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) D-1 CONTRACT AGREEMENT THIS CONTRACTORS AGREEMENT (“Agreement”) is made and entered into this 26th day of June 2018, (“Effective Date”) by and between the CITY OF GRAND TERRACE (“City”), a public entity, and Hardy & Harper, Inc. ("Contractor"), a California Corporation. 1. Scope of Services. Contractor shall perform all the services as described as follows: a) For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Bidding Schedule of the City’s Specification, in accordance with the Specifications and Drawings therefor, to furnish at his own expense all labor, materials, equipment, tools and services necessary therefor, except those materials, equipment, tools and services as may be stipulated in said specification to be furnished by said City and to do everything required by this Agreement and the said Specifications and Drawings. b) The Notice Inviting Bids, Instructions to Bidders, Proposal, Information required of Bidder, Specification, Drawings, Exhibits and all addenda issued by the City with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made a part of this Agreement. c) In entering into a Public Works Contract for a subcontract to supply goods, services or materials pursuant to a Public Works Contract, the Contractor or subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, services, or materials pursuant to the Public Works Contract or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor without further acknowledgment by the parties. 2. Term. This Agreement shall be effective on the date first written above and the Agreement shall remain in effect for 60 days or until terminated as provided herein. 3. Compensation/Payment. Contractor shall perform the Services under this Agreement for the total sum not to exceed $756,000. Payment shall be made in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 4, hereof. 4. Notices. Any notices required to be given hereunder shall be in writing and shall be personally served or given by mail. Any notice given by mail shall be deemed given when deposited in the United States Mail, certified and postage prepaid, addressed to the party to be served as follows: To City To G.11.b Packet Pg. 442 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) D-2 City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Hardy & Harper, Inc. 1312 E. Warner Avenue Santa Ana, CA 92705 5. Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code and implemented the City Council of the City of Grand Terrace. The Director’s determination is on file and open to inspection in the office of the City Clerk and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein. 6. Contract Administration. A designee of the City will be appointed to administer this Agreement on behalf of City and shall be referred to herein as Contract Administrator. 7. Standard of Performance. While performing the Services, Contractor shall exercise the reasonable care and skill customarily exercised by reputable members of Contractors in the Metropolitan Southern California Area, and shall use reasonable diligence and best judgment while exercising its skill and expertise. 8. Personnel. Contractor shall furnish all personnel necessary to perform the Services and shall be responsible for their performance and compensation. Contractor recognizes that the qualifications and experience of the personnel to be used are vital to Contractor and timely completion of the Services. 9. Assignment and Subcontracting. Neither party shall transfer any right, interest, or obligation in or under this Agreement to any other entity without prior written consent of the other party. In any event, no assignment shall be made unless the assignee expressly assumes the obligations of assignor under this Agreement, in writing satisfactory to the parties. Contractor shall not subcontract any portion of the work required by this Agreement without prior written approval by the responsible City’s Contract Administrator. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 13. Contractor acknowledges that any transfer of rights may require City Manager and/or City Council approval. 10. Independent Contractor. In the performance of this Agreement, Contractor and his employees, subcontractors and agents, shall act in an independent capacity as independent contractors, and not as officers or employees of the City or the City of Grand Terrace. Contractor acknowledges and agrees that the City has no obligation to pay or withhold state or federal taxes or to provide workers’ compensation or unemployment insurance to Contractor to Contractors employees, subcontractors and agents. Contractor as an independent contractor shall be responsible for any and all taxes that apply to Contractor as an employer. 11. PERS Eligibility Indemnity. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer G.11.b Packet Pg. 443 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) D-3 contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 12 Indemnifications. 12.1 Indemnity. Except as to the sole negligence or willful misconduct of the City, Contractor shall defend, indemnify and hold the City, and its officers, employees and agents, harmless from any and all loss, damage, claim for damage, liability, expense or cost, including attorneys’ fees, which arises out of or is in any way connected with the performance of work under this Agreement by Contractor or any of the Contractor's employees, agents or subcontractors and from all claims by Contractor's employees, subcontractors and agents for compensation for services rendered to in the performance of this Agreement, notwithstanding that the City may have benefitted from their services. This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of Contractor or of Contractor's employees, subcontractors or agents. 12.2 Attorney’s Fees. The parties expressly agree that any payment, attorneys’ fees, costs or expense that the City incurs or makes to or on behalf of an injured employee under the City’s self-administered workers' compensation is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement. 13. Insurance. 13.1 General Provisions. Prior to the City’s execution of this Agreement, Contractor shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such insurance policies and coverage’s in the types, limits, forms and ratings required herein. The rating and required insurance policies and coverage’s may be modified in writing by the City’s Risk Manager or City Attorney, or a designee, unless such modification is prohibited by law. 13.1.1 Limitations. These minimum amounts of coverage shall not constitute any limitation or cap on Contractor’s indemnification obligations under Section 12 hereof. 13.1.2 Ratings. Any insurance policy or coverage provided by Contractor as required by this Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a policy holder’s rating of A- or higher and a Financial Class of VII or higher. 13.1.3 Cancellation. The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail, postage prepaid. 13.1.4 Adequacy. The City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by G.11.b Packet Pg. 444 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) D-4 Contractor pursuant to this Agreement are adequate to protect. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage as deems adequate, at Contractor's sole expense. 13.2 Workers’ Compensation Insurance: By executing this Agreement, certifies that Contractor is aware of and will comply with Section 3700 of the Labor Code of the State of California requiring every employer to be insured against liability for workers’ compensation, or to undertake self-insurance before commencing any of the work. Contractor shall carry the insurance or provide for self-insurance required by California law to protect said Contractor from claims under the Workers’ Compensation Act. Prior to City's execution of this Agreement, Contractor shall file with City either (1) a certificate of insurance showing that such insurance is in effect, or that Contractor is self- insured for such coverage, or (2) a certified statement that Contractor has no employees, and acknowledging that if Contractor does employ any person, the necessary certificate of insurance will immediately be filed with City. Any certificate filed with City shall provide that City will be given ten (10) days prior written notice before modification or cancellation thereof. 13.3 Commercial General Liability and Automobile Insurance. Prior to City's execution of this Agreement, Contractor shall obtain, and shall thereafter maintain during the term of this Agreement, commercial general liability insurance and automobile liability insurance as required to insure against damages for personal injury, including accidental death, as well as from claims for property damage, which may arise from or which may concern operations by anyone directly or indirectly employed by, connected with, or acting for or on behalf of Contractor. The City and the City, and its officers, employees and agents, shall be named as additional insured’s under the Contractor’s insurance policies. 13.3.1 Contractor’s commercial general liability insurance policy shall cover both bodily injury (including death) and property damage (including, but not limited to, premises operations liability, products-completed operations liability, independent ’s liability, personal injury liability, and contractual liability) in an amount not less than $1,000,000 per occurrence and a general aggregate limit in the amount of not less than $2,000,000. 13.3.2 Contractors automobile liability policy shall cover both bodily injury and property damage in an amount not less than $500,000 per occurrence and an aggregate limit of not less than $1,000,000. All of Contractor’s automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Contractor’s performance of this Agreement, which vehicles shall include, but are not limited to, owned vehicles, leased vehicles, Contractor’s employee vehicles, non-owned vehicles and hired vehicles. 13.3.3 Prior to City's execution of this Agreement, copies of insurance policies or original certificates and additional insured endorsements evidencing the coverage required by this Agreement, for both commercial general and automobile liability insurance, shall be filed with City and shall include the City and its officers, employees and agents, as additional insured’s. Said policies shall be in the usual form of commercial general and automobile liability insurance policies, but shall include the following provisions: It is agreed that the City of Grand Terrace and its officers, employees and agents, are added as additional insures under this policy, solely for work done by and on G.11.b Packet Pg. 445 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) D-5 behalf of the named insured for the City of Grand Terrace. 13.4 Subcontractors’ Insurance. Contractor shall require all of its subcontractors to carry insurance, in an amount sufficient to cover the risk of injury, damage or loss that may be caused by the subcontractors’ scope of work and activities provided in furtherance of this Agreement, including, but without limitation, the following coverage’s: Workers Compensation, Commercial General Liability, Errors and Omissions, and Automobile liability. Upon City’s request, Contractor shall provide City with satisfactory evidence that Subcontractors have obtained insurance policies and coverage’s required by this section. 14. Business Tax. Contractor understands that the Services performed under this Agreement constitutes doing business in the City of Grand Terrace, and Contractor agrees that Contractor will register for and pay a business tax pursuant to Chapter 5.04 of the Grand Terrace Municipal Code and keep such tax certificate current during the term of this Agreement. 15. Time of Essence. Time is of the essence for each and every provision of this Agreement. 16. City's Right to Employ Other. City reserves the right to employ other in connection with the Services. 17. Solicitation. Contractor warrants that they have not employed or retained any person or City to solicit or secure this Agreement, nor has it entered into any agreement or understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement. For breach of this warranty, City shall have the right to terminate this Agreement without liability and pay only for the value of work has actually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise recover from Contractor the full amount of such commission, percentage, brokerage or commission fee. The remedies specified in this section shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement. 18. General Compliance with Laws. Contractor shall keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Professional, or in any way affect the performance of services by Contractor pursuant to this Agreement. Contractor shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. 19. Amendments. This Agreement may be modified or amended only by a written Agreement and/or change order executed by the Contractor and the City. 20. Termination. City, by notifying Contractor in writing, shall have the right to terminate any or all of professional’s services and work covered by this Agreement at any time, with or without cause. In the event of such termination, Contractor may submit s final written statement of the amount of Contractor's services as of the date of such termination based upon the ratio that the work completed bears to the total work required to make the report complete, subject to the City’s rights under Sections 16 and 21 hereof. In ascertaining the work actually rendered through the termination date, City shall consider completed work, work in progress and complete and incomplete reports and other documents only after delivered to City. G.11.b Packet Pg. 446 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) D-6 20.1 Other than as stated below, City shall give Contractor thirty (30) days prior written notice prior to termination. 20.2 City may terminate this Agreement upon fifteen (15) days written notice to Contractor, in the event: 20.2.1 Contractor substantially fails to perform or materially breaches the Agreement; or 20.2.2 City decides to abandon or postpone the Services. 21. Offsets. Contractor acknowledges and agrees that with respect to any business tax or penalties thereon, utility charges, invoiced fee or other debt which Contractor owes or may owe to the City, City reserves the right to withhold and offset said amounts from payments or refunds or reimbursements owed by City to Contractor. Notice of such withholding and offset shall promptly be given to by City in writing. In the event of a dispute as to the amount owed or whether such amount is owed to the City, City will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved. 22. Successors and Assigns. This Agreement shall be binding upon City and its successors and assigns, and upon Contractor and its permitted successors and assigns, and shall not be assigned by, Contractor either in whole or in part, except as otherwise provided in paragraph 9 of this Agreement. 23. Governing Law, Venue, Dispute Resolution and Attorneys' Fees. This Agreement shall be governed by and construed in accordance with laws of the State of California. Specifically, Government Code Section 9204 (A summary of which is attached hereto as Attachment “A”). If any disputed portion of the claim is not resolved with the procedure set forth in Attachment “A”, prior to commencing suit in a court of competent jurisdiction, any unresolved portion of any controversy, dispute or claim arising out of the Agreement shall first be submitted to an alternative dispute resolution process as set forth in Section 24 herein. Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a court of competent jurisdiction in the County of San Bernardino, State of California, and the parties hereby waive all provisions of law providing for a change of venue in such proceedings to any other county. In the event either party hereto shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition of this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs thereof, including reasonable attorneys' fees, to be set by the court in such action. 24. Alternative Dispute Resolution. In the event that there is any controversy, dispute or claim arising out of or relating to this Agreement, which have not been resolved pursuant to the process outlined in Attachment “A”, the parties hereto shall consult and negotiate with each other and, recognizing their mutual interest, attempt to reach a solution satisfactory to both parties. If they do not reach settlement within a period of 60 days, the matter shall be submitted to nonbinding arbitration (“Process”) by written notice from either party to the other. The parties shall meet and confer in good faith and select an arbitrator that is agreeable to both sides. The Process shall be completed no later than 120 days (“Process Period”) after tender of the aforementioned written notice, unless the Parties mutually agree to an extension of the Process Period. If the matter is not successfully resolved by the Process, within the Process Period, the parties are free to commence litigation in a court of competent jurisdiction as defined in Section G.11.b Packet Pg. 447 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) D-7 23 herein. Any litigation commenced without both parties’ consent prior to the end of the Process Period, shall be subject to a stay until the end of the Process Period. The Parties further agree to equally bear the cost of the Process. 25. Nondiscrimination. During Contractor’s performance of this Agreement, Contractor shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual orientation, in the selection and retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code. Further, Contractor agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement. 26. Severability. Each provision, term, condition, covenant and/or restriction, in whole and in part, of this Agreement shall be considered severable. In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect. 27. Authority: The individuals executing this Agreement and the instruments referenced herein on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions hereof and thereof. 28. Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties. Neither party has been induced to enter into this Agreement by, nor is neither party relying on, any representation or warranty outside those expressly set forth in this Agreement. 29. Interpretation. City and Contractor acknowledge and agree that this Agreement is the product of mutual arms-length negotiations and accordingly, the rule of construction, which provides that the ambiguities in a document shall be construed against the drafter of that document, shall have no application to the interpretation and enforcement of this Agreement. 29.1 Titles and captions are for convenience of reference only and do not define, describe or limit the scope or the intent of the Agreement or any of its terms. References to section numbers are to sections in the Agreement unless expressly stated otherwise. 29.2 This Agreement shall be governed by and construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement. G.11.b Packet Pg. 448 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) D-8 IN WITNESS WHEREOF City and Contractor have caused this Agreement to be duly executed the day and year first above written. THE CITY OF GRAND TERRACE, A public body By: _ G. Harold Duffey City Manager Attest: Debra L. Thomas City Clerk APPROVED AS TO FORM: Richard L. Adams II City Attorney CONTRACTOR By: _ [Printed Name and Title] G.11.b Packet Pg. 449 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) D-9 ATTACHMENT “A” SUMMARY OF PUBLIC CONTRACT CODE § 9204 A “claim” is a separate demand on the City by a contractor on a public works project and sent by registered mail or certified mail with return receipt requested, for one or more of the following: • A time extension, including relief from penalties for delay; • Payment by the City of money damages under the terms of the contract; • Payment of an amount that is disputed by the City. Initial Review The claim must be supported by appropriate documentation. The City has 45 days within which to review the claim and provide the contractor with a written statement identifying the disputed and undisputed portions of the claim. If the City does not issue a written statement, the claim is deemed rejected in its entirety. The City will pay any undisputed portion of the claim within 60 days of issuing the statement. Meet & Confer If the contractor disputes the City’s written response, or if the City does not issue one, the contractor may request in writing an informal conference to meet and confer for possible settlement of the claim. The City will schedule the meet and confer conference within 30 days of this request and provide a written statement identifying the remaining disputed and undisputed portions of the claim within 10 business days of the meet and confer. The City will pay the undisputed portion within 60 days of issuing this statement. Mediation With respect to any disputed portion remaining after the meet and confer, the City and contractor must submit the matter to nonbinding mediation, agree to a mediator within 10 business days after issuing the written statement, and share mediation costs equally. If mediation is unsuccessful, then the terms of the public works agreement and applicable law will govern resolution of the dispute. Miscellaneous Provisions Amounts not paid by the City in a timely manner bear interest at 7% per annum. Subcontractors may submit claims via this procedure through the general contractor. The City and contractor may waive the requirement to mediate, but cannot otherwise waive these claim procedures G.11.b Packet Pg. 450 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) GENERAL PROVISIONS SECTION 1 - DEFINITIONS AND ABBREVIATIONS 1.01 CITY The word "City" shall mean the City of Grand Terrace named in the Contract Documents. 1.02 ENGINEER The word "Engineer" shall mean the Director of Public Works or individual authorized by the City to oversee the execution of this Contract, acting either directly or through properly authorized agents, each agent acting only within the scope of authority delegated to him by the Engineer. 1.03 CONTRACTOR The word "Contractor" shall mean the party entering into Contract with the City for performance of the work called for in these specifications and shown on the drawings, including the Contractor's authorized agents. 1.04 SUBCONTRACTOR The word "Subcontractor" shall mean any person, firm, or corporation entering into agreement with the Contractor for performance at the site of the work, of any part of the Contractor's obligation under the Contract. The Contractor, shall in his bid offer, set forth: (a) The name and the location of the place of business of each subcontractor who will perform work or labor or render service to the prime Contractor in or about the construction of the work or improvements, or a subcontractor licensed by the State of California who, under subcontract to the prime Contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime Contractor's total bid. (b) The portion of the work which will be done by each such subcontractor under this contract shall be listed individually. The prime Contractor shall list only one subcontractor for each such portion as is defined by the prime Contractor in his bid. E-1 G.11.b Packet Pg. 451 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 1.05 CONTRACT The word "Contract" shall mean the Contract Documents and shall include the written Agreement entered into by the City and the Contractor for the performance of work described in the specifications and shown on the Drawings, together with the Notice Inviting Bids, the Instruction to Bidders, the Proposal, the Information Required of Bidder, the Specifications, the Drawings, all addenda issued by the City with respect to the foregoing prior to the opening of bids, and all change orders issued by the City and signed by the Contractor pertaining to the Contract after the Contract is awarded. 1.06 SPECIFICATIONS The word "Specifications" shall mean the General Conditions of the Contract and the Special Provisions of the Contract, together with all addenda and change orders issued with respect thereto. STANDARD SPECIFICATIONS. The work embraced herein shall be done in accordance with the provisions of the Standard Specifications for Public Works Construction, 2015 Edition, commonly known as the "Greenbook", produced by Public Works Standards, Inc. and published by BNI Publications Inc., insofar as the same may apply, which specifications are hereinafter referred to as the Standard Specifications, and as modified herein. 1.07 DRAWINGS The words "Drawings" or "Contract Drawings" shall mean those drawings accompanying the Specifications which show the location, nature, extent and form of the work together with applicable details. 1.08 COUNCIL The City Council of the City of Grand Terrace. 1.09 ENGINEERS ESTIMATE The lists of estimated quantities of work to be performed as contained in the Contract Documents. 1.10 INSPECTOR The representative of the Engineer or Director of Public Works who is assigned to inspect conformance of the work in accordance with plans and specifications. 1.11 OVERLAY A supplemental surface course placed on an existing pavement to improve its surface conformation or increase its strength. 1.12 ROADBED E-2 G.11.b Packet Pg. 452 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) That portion of the street included between the outside lines of curbs or paving. 1.13 STANDARD PLANS Standard Detail Drawings of the County of Riverside/San Bernardino and the State Department of Transportation. 1.14 SURFACE COURSE The top layer of pavement (exclusive of open graded A.C.), designed to provide structural values and a surface resistant to traffic abrasion. 1.15 TRAVELED WAY That portion of the roadway reserved for the movement of vehicles for the general public, exclusive of shoulders and auxiliary lanes. Where traffic has been diverted or restricted to certain lanes, with the approval of the City Engineer, these diversions or restricted lanes become the traveled way. 1.16 RIGHT-OF-WAY Includes City of Grand Terrace Public Right-of-Way and City of Grand Terrace Public Easements. E-3 G.11.b Packet Pg. 453 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) SECTION 2 - SPECIFICATIONS, DRAWINGS AND RELATED DATA 2.01 INTENT OF SPECIFICATIONS AND DRAWINGS The intent of the Specifications and Drawings is that the Contractor furnish all plans, labor, materials, equipment and services, except as may be specifically noted otherwise, which are required or necessary to fully complete the work. 2.02 SPECIFICATIONS AND DRAWINGS COMPLEMENTARY The Specifications and Drawings are complementary to each other. 2.03 DISCREPANCIES IN SPECIFICATIONS AND DRAWINGS Any discrepancies, errors, or omissions found in the Specifications or Drawings shall be promptly reported to the Engineer who will issue a correction in writing. The Contractor shall not take advantage of any such discrepancies, errors, or omissions, but shall comply with any corrective measures regarding the same prescribed by the Engineer. 2.04 CONFLICTS BETWEEN SPECIFICATIONS AND DRAWINGS In case of conflict between the Specifications and the Drawings, the Specifications shall govern over the Drawings. In cases of conflict between the General Conditions and Special Provisions of the Specifications, the Special Provisions shall govern over the General Conditions. 2.05 SHOP DRAWINGS (a) Wherever called for in these Specifications or on the Drawings, or where required by the Engineer, the Contractor shall furnish to the Engineer for review, 7 prints of each shop drawing. The term "Shop Drawing" as used herein shall be understood to include detail design, calculations, fabrication and installation drawings, lists, graphs, operating instructions, etc. Unless otherwise required, said drawings shall be submitted at a time sufficiently early to allow review of same by the Engineer, and to accommodate the rate of construction progress required under the Contract. (b) All shop drawing submittals shall be accompanied by a letter of transmittal identifying Contractor, fabricator and subcontractor. The Contractor may authorize a material or equipment supplier to deal directly with the Engineer with regard to shop drawings, however, ultimate responsibility for the accuracy and completeness of the information contained in the submittal shall remain with the Contractor. (c) Normally, a separate transmittal shall be used for each specific item or class of material or equipment for which a submittal is required. Transmittal of shop drawings on various items using a single transmittal, will be permitted only when the item taken together constitute a manufacturer's "package" or are so functionally related that expediency indicates review of the group or package as a whole. (d) Within 15 calendar days after receipt of said prints, the Engineer will return prints of each E-4 G.11.b Packet Pg. 454 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) drawing to the Contractor with his comments noted thereon. It is considered reasonable that the Contractor shall make a complete and acceptable submittal to the Engineer by the second submission of drawings. The Owner reserves the right to withhold monies due the Contractor to cover additional costs of the Engineer's review beyond the second transmission. (e) If 3 prints of the drawing are returned to the Contractor marked "NO EXCEPTIONS TAKEN", formal revision of said drawing will not be required. (f) If 3 prints of the drawing are returned to the Contractor marked "MAKE CORRECTIONS NOTED", formal revision of said drawing will not be required. (g) If one print of the drawing is returned to the Contractor marked "AMEND - RESUBMIT", the Contractor shall revise said drawing and shall resubmit 7 copies of said revised drawing to the Engineer. (h) If one print of the drawing is returned to the Contractor marked "REJECTED - RESUBMIT", the Contractor shall revise said drawing and shall resubmit 7 copies of said revised drawing to the Engineer. (I) Fabrication of an item shall not be commenced before the Engineer has reviewed the pertinent shop drawings and returned copies to the Contractor marked either "NO EXCEPTIONS TAKEN", "MAKE CORRECTIONS NOTED" or "AMEND - RESUBMIT". Revisions indicated on shop drawings shall be considered as changes necessary to meet the requirements of the Contract Drawings and Specifications and shall not be taken as the basis of claims for extra work. The Contractor shall have no claim for damages or extension of time due to any delay resulting from the Contractor's having to make the required revisions to shop drawings (unless review by the Owner or said drawings is delayed beyond a reasonable period of time and unless the Contractor can establish that the Owner's delay in review actually resulted in a delay in the Contractor's construction schedule). The review of said drawings by the Owner will be limited to checking for general agreement with the Specifications and Drawings, and shall in no way relieve the Contractor of responsibility for errors or omissions contained therein nor shall such review operate to waive or modify any provision contained in the Specifications or Contractor drawings. Fabricating dimensions, quantities of material, applicable code requirements, and other Contract requirements shall be the Contractor's responsibility. 2.06 REFERENCE TO STANDARDS OR PUBLICATIONS Any reference made in the Specifications or Drawings to any specifications, standard, or publication of any organization shall, in the absence of a specific designation to the contrary, be understood to refer to the latest edition of the specification, standard, or publication in effect as of date of advertising the work. 2.07 REFERENCE TO PROPRIETARY PRODUCTS Where references to proprietary products appear in the Specifications or Drawings, it is for the purpose of establishing an acceptable standard of equality or design. Unless a substitute is E-5 G.11.b Packet Pg. 455 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) expressly prohibited, the Contractor may request approval of a substitute for any such proprietary product. Such request must be in writing and must include descriptive literature, specifications, test reports, or samples, as appropriate, to enable the Engineer to determine the acceptability of the product proposed for substitution. No substitute product shall be used on the work until written approval has been received from the Engineer. 2.08 SPECIFICATION AND DRAWINGS FURNISHED TO THE CONTRACTOR The Owner shall furnish the Contractor 5 sets of Specifications, together with reduced drawings (if any) and 5 sets of full-scale Drawings. Additional quantities of Specifications and Drawings will be furnished at reproduction cost. E-6 G.11.b Packet Pg. 456 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) SECTION 3 - ENGINEER-CONTRACTOR RELATIONS 3.01 ENGINEER'S AUTHORITY (a) The Engineer will decide all questions which may arise as to the quality and acceptability of materials and equipment furnished, work performed, rate of progress of the work, interpretation of the Specifications and Drawings, and all questions as to the acceptable fulfillment of the Contract by the Contractor. (b) Any difference which may arise between the Contractor and any other contractors also under the surveillance of the Engineer will be arbitrated by the Engineer; however, the Engineer will not arbitrate disputes between the Contractor and his subcontractors. 3.02 ARBITRATION Any controversy or claim arising out of or relating to this Contract which cannot be resolved by mutual agreement shall be settled by arbitration in accordance with the rules of the American Arbitration Association. 3.03 RIGHT-OF-WAY (a) Lands or right-of-ways for the work to be constructed under the Contract will be provided by the Owner as shown on the Drawings. Nothing contained in the Specifications or Drawings shall be interpreted as giving the Contractor exclusive occupancy of the lands or right-of-ways provided. Any additional lands or right-of-ways required for construction operations shall be provided by the Contractor at his own expense. (b) Except as may otherwise be provided, the Contractor shall secure, from the agencies having jurisdiction, the necessary permits to create obstructions, to make excavations if required under the Contract, and to otherwise encroach upon right-of-ways, and present evidence to the owner that such permission has been granted, before work is commenced. Regulations and requirements of all agencies concerned shall be strictly adhered to in the performance of this Contract, including the furnishing of insurance and bonds if required by such agencies. The enforcement of such requirements under this Contract shall not be made the basis for claims for additional compensation. (c) The Contractor shall not do any work that would affect any oil, gas, sewer, or water pipeline, any telephone, telegraph, or electric transmission line, fence, or any other structure, nor enter upon the right-of-ways involved until notified that the Owner has secured authority therefore from the proper party. After authority has been obtained, the Contractor shall give said party due notice of his intention to begin work, and shall give said party convenient access and every facility for removing, shoring, supporting, or otherwise protecting such pipeline, transmission line, ditch, fence, or structure, and for replacing same. The Contractor shall not be entitled to any extension of time or extra compensation on account of any postponement, interference, or delay caused by any such pipeline, transmission line, fence, or structure being on the line of the work except as provided in Section 3.04. 3.04 CONSTRUCTION INTERFERENCES E-7 G.11.b Packet Pg. 457 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) (a) As used in this section, the word "Utility" shall be understood to include tracks, overhead or underground wires, cables, pipelines, conduits, ducts, sewers or storm drains. As used in this Section, the term "Service Connection" shall be understood to mean all or any portion of a pipeline (including sewer house laterals), conduit, wire, cable or duct, including meter, between a utility distribution line and an individual customer, or customers when served by a single service connection. As used in this Section, the term "Construction Interference" shall be understood to include any utility or service connection within the limits of excavation or over excavation required for the work under the Contract as shown or as ordered by the Engineer, or any utility or service connection located in the space which will be required by any of the work under this Contract. (b) In the event any utility or service connection is required to be disturbed or removed to permit construction of a pipeline or other structure under the Contract, such disturbance or removal shall be done only with the approval of the Engineer and following notification to the Owner of the interfering utility or service connection. Any such utility or service connection removed or otherwise disturbed shall be reconstructed as promptly as possible in its original or other authorized location in a condition at least as good as prior to such removal or disturbance, subject to the inspection of the owner of same. The Contractor's responsibility under this Section to remove or replace shall apply even in the event such damage or destruction occurs after backfilling. The Owner of the utility or service connection shall be notified immediately after damage or destruction occurs or is discovered. (c) During the performance of the work under this Contract, the Owner of any utility affected by the work shall have the right to enter when necessary upon any portion of the work for the purpose of maintaining service and of making changes in or repairs to said utility. (d) The Drawings show the approximate positions of known utilities in the immediate vicinity of the work, but the City does not guarantee that all existing utilities are shown. Service connections normally are not shown on the Drawings. The Contractor, before commencing any excavation, shall ascertain from records or otherwise, the existence, horizontal and vertical position, and ownership of all existing utilities and service connections. If the Contractor discovers any utility in the line of the work which is not shown on the Drawings, he shall immediately notify the Engineer of the existence of same. The City will not be liable for any consequences arising as a result of a service connection being incorrectly located in the field by the agency having jurisdiction over said service connection. "--Notwithstanding any provisions to the contrary contained in Section 4215 of the California Government Code, the provisions of which are hereby waived by the Contractor." (e) All costs involved in removing, relocating, protecting supporting, repairing, maintaining or replacing a main trunkline or utility facility which actually constitutes a construction interference, when said utility is not shown with reasonable accuracy as an interference or is omitted from the Drawings, will be paid for by the Owner as extra work. In such case, the Owner will also compensate the Contractor for equipment on the project necessarily idled during and by reason of such work. The Owner's obligation to repair damage to such a facility and to compensate the Contractor for idled equipment shall not extend to damage resulting from the failure of the Contractor to use reasonable care. (f) All costs involved in removing, relocating, protecting, supporting, repairing, maintaining or replacing any utility or service connection other than those described in E-8 G.11.b Packet Pg. 458 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) Subsection (e) herein shall be borne by the Contractor. (g) The Contractor shall not be assessed liquidated damages for failure to complete the work on time to the extent that such delay was caused by failure of connection to authorize or otherwise provide for its removal, relocation, protection, support, repair, maintenance and replacement. (h) The City reserves the right, upon the determination of the actual position of existing utilities, and service connections, to make changes in alignment or grade of the Owner's pipelines when, by so doing, the necessity for relocation of existing utilities or services connections will be avoided. Such changes will be ordered in writing by the Engineer. Where applicable, adjustment in the Contract price will be on the basis of the unit prices stated in the Bidding Schedule. Where unit prices in the Bidding Schedule are not applicable, adjustment in Contract price will be in accordance with Section 5.02. 3.05 LINES AND GRADES (a) Lines and Grades shall be provided by the Owner to the extent specified in Special Provisions. (b) The Contractor shall preserve all bench marks, stakes, and other survey marks, and in case of their removal or destruction by his employees, he shall be liable for the cost of their replacement. 3.06 LEGAL ADDRESS OF CONTRACTOR The address given in the form entitled "INFORMATION REQUIRED OF BIDDER" is hereby designated as the place to which all notices, letters, and other communications to the Contractor will be mailed or delivered. The mailing or delivering to said address of any notice, letter, or other communication shall be deemed sufficient service thereof upon the Contractor. The date of such service shall be the date of such mailing or delivery. Said address may be changed at any time by written notice signed by the Contractor and delivered to the Engineer. 3.07 CONTRACTOR'S SUPERINTENDENCE A qualified superintendent, acceptable to the Engineer, shall superintend the work and shall provide competent supervision of the work until its completion. The superintendent shall have full authority to act in behalf of the Contractor, and all directions given by the Engineer to the superintendent shall be considered given to the Contractor. If the superintendent is not present on a part of the work where the Engineer desires to give instructions, such instructions may be given by the Engineer to the foreman in charge of the particular work to which the instructions apply. Such instructions given to a foreman likewise shall be considered given to the Contractor. Such instructions given by the Engineer to the superintendent or to a foreman, when they concern items of substantial importance, will be confirmed in writing. All instructions within the Engineer's authority as specified in Section 3.01. All as provided for in this Subsection of the Standard Specifications except the Contractor shall submit a phone number or numbers where he or his representative may be contacted 24 hours a day, 7 days a week in the event of an emergency. E-9 G.11.b Packet Pg. 459 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 3.08 PROTESTS If the Contractor considered any work demanded of him to be outside the requirements of the Contract, or if he considers any order, instruction, or decision of the Engineer or of any inspector to be unfair, he shall, immediately upon receipt of such order, instruction, or decision, ask for a written confirmation of the same, whereupon he shall proceed without delay to perform the work or to conform to the order, instruction, or decision satisfactory; but, unless the Contractor finds such order, instruction, or decision satisfactory, he shall within 10 days after receipt of same, file a written protest with the Engineer, stating clearly and in detail his objections and the reasons therefore. Except for such protests or objections as are made of record in the manner specified and within the time stated herein, the Contractor hereby waives all round for protests or objections to the orders, instructions, or decisions of the Engineer and hereby agrees that, as to all matters not included in such protest, the orders, instructions and decisions of the Engineer and hereby agrees that, as to all matters not included in such protest, the orders, instructions and decisions of the Engineer will be limited to matters properly falling within the Engineer's authority as specified in Section 3.01. 3.09 INSPECTION AND TESTING (a) All materials furnished and all work performed under the Contract shall be subject to inspection by the Engineer. The Contractor shall be held strictly to the true intent of the Specifications and Drawings in regard to quality to materials, workmanship, and diligent execution of the Contract. Such inspection may include mill, plant, shop or field inspection as required. The Engineer shall be permitted access to all parts of the work, including plants where materials or equipment are manufactured or fabricated, and he shall be furnished with such materials, information and assistance by the Contractor and his subcontractors and suppliers as is required to make a complete and detailed inspection. (b) Work done in the absence of prescribed inspection may be required to be removed and replaced under the proper inspection, and the entire cost of removal and replacement, including the cost of all materials shall be borne by the Contractor, regardless of whether the work removed is found to be defective or not. Work covered up without the authority of the Engineer, shall, upon the order of the Engineer be uncovered to the extent required, and the Contractor shall similarly bear the entire cost of performing all the work and furnishing all the materials necessary for the removal of the covering and its subsequent replacement, as directed and approved by the Engineer. (c) Except as otherwise provided herein, the cost of inspection will be paid by the Owner. All inspection fees imposed by agencies other than the Owner shall be paid by the Contractor. (d) The Engineer will make, or have made, such tests as he deems necessary to insure that the work is being accomplished in accordance with the requirements of the Contract. Unless otherwise specified in the Special Conditions, the cost of such testing will be borne by the Owner. In the event such tests reveal non-compliance with the requirements of the Contract, the Contractor shall bear the cost of such corrective measures deemed necessary by the Engineer, as well as the cost of subsequent retesting. E-10 G.11.b Packet Pg. 460 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 3.10 ASSIGNMENT FORBIDDEN (a) The Contractor shall not assign, sublet, sell, transfer, or otherwise dispose of the Contract or any portion thereof, or his right, title, or interest therein, or his obligations thereunder, without the written consent of the Owner. (b) If the Contractor violates the provisions of Subsection 3.10 (a), the Contract may be terminated at the option of the Owner. In such event, the Owner shall be relieved of all liability and obligations to the Contractor, and to his assignee or transferee, growing out of such termination. 3.11 SUBCONTRACTS (a) In the Owner's discretion, subcontracts may be permitted to such extent as shall be shown to be necessary or advantageous to the Contractor in the prosecution of the work and without injury to the Owner's interests. The resubletting of the work by a subcontractor shall be subject to the same limitations as an original subletting. Each subcontractor shall be properly licensed for the type of work which he is to perform. (b) A copy of each subcontract, if in writing (or if not in writing, then a written statement signed by the Contractor giving the name of the Subcontractor and the terms and conditions of each subcontract), shall be filed promptly upon the Owner's request. Each subcontract shall contain a reference to the Agreement between the Owner and the Contractor, and the terms of that Agreement covered thereby. Each subcontract shall provide for annulment of the same by the Contractor upon written order of the Engineer, if, in the Owner's opinion, the Subcontractor fails to comply with the requirements of the prime Contract insofar as the same may be applicable to this work. (c) The Contractor shall be responsible to the Owner for the acts and omissions of his subcontractor and their employees to the same extent as he is responsible for the acts and omissions of his own employees. Nothing contained in this Section shall create any contractual relationship between any subcontractor and the Owner or relieve the Contractor of any liability or obligation under the prime Contract. 3.12 SUSPENSION OF WORK (a) The Owner may, by written notice to the Contractor, suspend the work, in whole or in part, for such period or periods as he may deem necessary, due to unsuitable weather, delay in delivery of Owner-furnished equipment or materials, or such other conditions as are considered unfavorable for prosecution of the work, or failure on the part of the Contractor to carry out the provisions of the Contract or to provide materials or workmanship meeting the requirements of the Specifications. Suspended work shall be resumed by the Contractor within 10 days of receipt from the Owner of written notice to proceed. (b) The Contractor shall have no claim for damages alleged to have been suffered by reason of any suspension of the work without termination of the Contract, and he shall receive no additional compensation because of any such suspension. E-11 G.11.b Packet Pg. 461 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 3.13 TERMINATION OF CONTRACT BY OWNER (CONTRACTOR NOT AT FAULT) The Owner may terminate the Contract upon 10 days written notice to the Contractor, if it is found that reasons beyond the control of either the Owner of Contractor make it impossible or against the Owner's interests to complete the work. In such a case, the Contractor shall have no claims against the Owner except (1) for the value of work performed up to the date the Contract is terminated, and (2) for the cost of materials and equipment on hand, in transit or on definite commitment, as of the date the Contract is terminated, which would be needed in the work and which meet the requirements of the Specifications. The value of the work performed and the cost of the materials and equipment delivered to the site, as mentioned above, shall be determined by the Engineer in accordance with the procedure prescribed for the making of the final estimate and payment as described in Section 5.08. 3.14 TERMINATION OF CONTRACT BY OWNER (CONTRACTOR AT FAULT) (a) The Owner may terminate the Contract upon 10 days written notice to the Contractor in the event of any default by the Contractor. It shall be considered a default by the Contractor whenever he shall (1) declare bankruptcy, become insolvent, or assign his assets for the benefit of his creditors; (2) disregard or violate important provisions of the Contract documents or Engineer's instructions, or fail to prosecute the work according to the approved progress schedule; or (3) fail to provide a qualified superintendent, competent workmen, or subcontractors, or materials or equipment meeting the requirements of the Specifications and Drawings. (b) In the event the Contract is terminated in accordance with Subsection 3.14(a), the Owner may take possession of the work and of all materials, tools, equipment, and property of the Contractor, which have been provided in connection with the work, and may complete the work by whatever method or means he may select. The cost of completing the work shall be deducted from the Contract balance and the work completed in accordance with the Drawings and Specifications. If such cost exceeds the balance which would have been due, the Contractor shall pay the excess amount to the Owner. If such cost is less than the balance which could have been due, the Contractor shall have no claim to the difference except to such extent as may be necessary, in the opinion of the Engineer, to reimburse the Contractor or the Contractors sureties for any expense properly incurred for materials, tools, equipment, property, and labor, devoted to the prosecution of the work, of which the Owner shall have received the benefit. In computing such expenses, as it relates to equipment and property, the salvage value at completion of the work shall be deducted from the depreciated value at the time the Contract was terminated, and the difference shall be considered as an expense. 3.15 TERMINATION OF CONTRACT BY CONTRACTOR The Contractor may terminate the Contract upon 10 days written notice to the Owner, whenever (1) the entire work has been suspended in accordance with Section 3.12, for 60 consecutive calendar days through no fault or negligence of the Contractor, and notice to resume work or to terminate the Contract has not been received from the Owner within this time period; or (2) the Owner should fail to pay the Contractor any substantial sums due him in accordance with the terms of the Contract and within the time limits prescribed. In the event of such termination, the Contractor shall have no claim against the Owner except for those claims specifically enumerated in Section 3.13. E-12 G.11.b Packet Pg. 462 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 3.16 FAILURE TO COMPLY If the Contractor should refuse or neglect to comply with the provisions of the Contract or the orders of the Owner, the Owner may have such provisions or orders carried out by others at the expense of the Contractor. 3.17 CONTRACT TIME OF COMPLETION The Contractor shall complete the construction of the work to the satisfaction of the Owner, in accordance with the Standard Specifications and the Special Conditions. A "Notice to Proceed" will be issued by the Owner, the date of which shall commence the Contract time. The allotted time for this project is identified within the Term of the Contract. SECTION 4 - MATERIALS AND WORKMANSHIP 4.01 SAFEGUARDING OF EQUIPMENT, MATERIALS AND WORK The Contractor shall properly safeguard all equipment, materials, and work against loss, damage, malicious mischief, or tampering by unauthorized persons until acceptance of the work by the City. Locked and covered storage or continuous surveillance by a watchman shall be provided if required to accomplish this purpose. 4.02 NEW MATERIALS AND EQUIPMENT Unless otherwise specified, shown, or permitted by the Engineer, all materials and equipment incorporated in the work shall be new and current manufacture. The Engineer may request the Contractor to furnish manufacturer's certificates to this effect. 4.03 CONTRACTOR'S UTILITIES The Contractor shall provide his own water, telephone, and all electric power required in performance of the work under the Contract, and shall pay all installation charges and monthly bills in connection therewith. 4.04 TITLE TO MATERIALS FOUND ON THE WORK The City reserves the right to retain title to all soils, stone, sand, gravel, and other materials developed and obtained from the excavation and from other operations connected with the work. Unless otherwise specified in the Special Provisions, neither the Contractor nor any subcontractor shall have any right, title, or interest in or to any such materials. The Contractor will be permitted to use in the work, without charges, any such materials which meet the requirements of the Special Provisions and Drawings. 4.05 DEFECTIVE EQUIPMENT, MATERIALS OR WORK (a) Inspection of the work shall not relieve the Contractor of any of his obligations under the E-13 G.11.b Packet Pg. 463 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) Contract. Even though equipment, materials or work required to be provided under the Contract have been inspected, accepted and estimated for payment, the Contractor shall, at his own expense, replace or repair any such equipment, materials, or work found to be defective or otherwise not in compliance with the requirements of the Contract up to the end of the maintenance and guarantee period. (b) Any equipment or materials brought upon the job site by the Contractor and subsequently rejected by the Engineer as not complying with the requirements of the Contract shall be removed immediately by the Contractor to a satisfactory distance from the job site. (c) If the Contractor shall fail to repair or replace unsatisfactory equipment, materials, or work, or to remove unsatisfactory equipment or materials from the job site, within 10 calendar days after being ordered to do so by the Engineer, the Engineer, acting on behalf of the City, may make the ordered repairs or remove the condemned equipment or materials and the City will deduct the cost thereof from any monies due or to become due the Contractor. 4.06 SOUND CONTROL REQUIREMENTS 4.07 RUBBISH CONTROL During the progress of the work, the Contractor shall keep the site of the work and other areas used by him in a neat and clean condition, and free from any accumulation of rubbish. 4.08 DUST CONTROL The Contractor shall at all times conduct his work so as to avoid unnecessary dust. He shall provide adequate equipment and water as determined by the Engineer to be necessary for accomplishment of this objective. 4.09 CHARACTER OF WORKMEN None but skilled workmen shall be employed on work requiring special qualifications. When required in writing by the Engineer, the Contractor or any subcontractor shall discharge any person who is, in the opinion of the Engineer, incompetent, disorderly, or otherwise unsatisfactory, and shall not again employ such discharged person on the work except with the consent of the Engineer. Such discharge shall not be the basis of any claim for damages against the City or any of his agents. E-14 G.11.b Packet Pg. 464 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) SECTION 5 - PROGRESS AND PAYMENT 5.01 BREAKDOWN OF CONTRACT PRICE Prior to commencement of the work, if requested by the Engineer, the Contractor shall submit a detailed price breakdown of any or all of his bid items for the work. Such price breakdown shall include quantities, unit prices, and any other information required, in sufficient detail, to enable it to be used by the Engineer in preparing the monthly progress estimates. The Contractor shall use the price breakdown form bound with Specifications if one is included. 5.02 CHANGE ORDERS (a) The City may, as the need arises, order changes in the work through additions, deletions, or modifications, without invalidating the Contract. Such changes will be effected through written change orders delivered to the Contractor, describing the change required in the work, together with any adjustment in Contract price or time of completion as hereinafter provided. No such change shall constitute the basis of claims for damage or anticipated profits; however, the City will make reasonable allowance for the value of any work materials or equipment furnished and subsequently rendered useless because of such change. Any adjustment in Contract price resulting from a change order will be considered in computing subsequent monthly payments due the Contractor. Any work performed in accordance with a change order shall be subject to all provisions of the original Contract, and the Contractor's sureties shall be bound thereby to the same degree as under the original Contract. (b) No labor cost for move in and out of minimum charges, other than the hourly rate, shall be allowed for persons available from the force already on the job site. Only the foremen directly supervising the job shall be included in the labor charges. Labor rates for delays will be the actual costs. Labor rates for extra work will be taken from the rates published periodically by the California Department of Transportation. Equipment rental rates for delays and for extra work will be taken from the rates published periodically by the California Department of Transportation. Move in and out or minimum charges other than the hourly rate, shall not apply to equipment available from the force already on the job site. Right-of-way delay factors shown on the Equipment Rental Rates do not apply. Copies of the prevailing Equipment Rental Rates are available from the: STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION 1900 ROYAL OAKS DRIVE SACRAMENTO, CALIFORNIA 95819 (c) Any adjustment in Contract price shall be based on unit price bid on the work, where such bid items are applicable. (d) If the original bid prices are not applicable, the adjustment in Contract price shall be based on a lump sum or unit price agreed upon by the City and the Contractor prior to executing the change order. E-15 G.11.b Packet Pg. 465 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) (e) If the original bid prices are not applicable and the City and Contractor are unable to agree upon a lump sum or unit price prior to executing the change order, the adjustment in Contract price shall be made on a cost-plus basis. In such an event, the following items will be included as the direct costs: Materials and supplies Labor (including foremen's wages) Workmen's Compensation Insurance Unemployment insurance contributions paid to the State Social Security Taxes paid to the Federal Government Labor union health and welfare, pension, vacation-holiday, and apprenticeship fund contributions Reasonable value for use of equipment for actual time of use In addition to the direct costs enumerated above, the City will pay to the Contractor for said extra work a percentage of said direct costs to compensate for the following profit and overhead items: Profit General expenses All insurance except Workmen's Compensation Insurance Excise taxes Property taxes License and inspection fees Bond premiums All other items of expense not specifically enumerated above Said percentage will be 15 percent of said direct costs provided the Contractor actually performs said extra work himself. In the event said extra work is performed by a Subcontractor, the percentage paid to the Contractor will be 20 percent of said Subcontractor's direct costs. Said percent will include allowance for profit and overhead costs for both the Contractor and Subcontractor. In the event said extra work is performed through more than one Subcontractor in succession, said percentage will not exceed 25 percent. (f) When work is being performed on a cost-plus basis, the Contractor shall submit written reports as directed by the City, showing all items of direct cost, as defined in Subsection 5.02 (e), which enter into the work. If required by the City, the Contractor shall furnish books, vouchers, invoices, and other records to substantiate the direct cost items listed in said reports. 5.03 OVERTIME Except as otherwise provided in this Section, the Contractor shall receive no additional compensation for overtime work even though such overtime work may be required under emergency conditions and may be ordered by the Engineer in writing. Additional compensation will be paid the Contractor for overtime work only in the event extra work is ordered by the Engineer and the change order specifically authorizes the use of overtime work, and then only to such extent as overtime wages are regularly being paid by the Contractor for overtime work of a similar nature in the same locality. E-16 G.11.b Packet Pg. 466 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 5.04 EXTENSION OF TIME (a) The Contractor may be entitled to an extension of Contract time (1) if the work has been suspended by the City, in whole or in part; or (2) Where weather or other circumstances occur which delay progress and which are clearly beyond the control of the Contractor; provided that, in either case, the Contractor is not at fault and is not negligent under the terms of the Contract. The extension of time allowed shall be as determined by the City. (b) To receive consideration, a request for extension of time must be made in writing to the City stating the reason for said request, and such request must be received by the City within 10 days following the end of the delay-causing condition. 5.05 LIQUIDATED DAMAGES (a) The Contractor shall pay to the City the amount of two hundred and fifty dollars ($250) per day, not as a penalty but as liquidated damages, if he fails to complete the work within the time agreed upon. The period for which said damages shall be paid shall be the number of calendar days from the date of termination of any extension of time approved by the City. The City may deduct the amount of said damages from any monies due or to become due the Contractor. (b) The said amount is fixed and agreed upon by and between the Contractor and the City because of the impracticability and extreme difficulty fixing and ascertaining the actual damages the City would sustain; and said amount is agreed to be the amount of damages which the City would sustain. (c) The Contractor will not be assessed liquidated damages for delay in completion of the project, which such a delay was caused by the failure of the City or the Owner of a utility to provide for removal or relocation of an existing unknown utility facility. 5.06 PROGRESS SCHEDULES Within 10 days after award of the Contract, or at such times as may be required by the City, the Contractor shall submit progress schedules showing the order in which he proposed to carry on the work and the dates when the various parts will begin and be completed. Progress schedules shall be subject to the approval of the City and if in his opinion a schedule submitted is inadequate to secure the completion of the work in the time agreed upon, or is otherwise not in accordance with the Specifications, he may require the Contractor to submit a new schedule which will insure timely completion of the work. 5.07 MONTHLY ESTIMATES AND PAYMENTS (a) On or about the 25th day of each month, the Engineer shall prepare and transmit to the City, an estimate of the cumulative amount and value of work performed by the Contractor up to that date. Except as may otherwise be provided in the Special Provisions, said amount will include 80 percent of the value of all acceptable materials and equipment delivered to the site of the work. Said value will be based on certified copies of invoices delivered by the Contractor and Engineer. To this figure will be added all amounts due or paid the Contractor for E-17 G.11.b Packet Pg. 467 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) performance of extra work in accordance with change orders. From the total computed above, a deduction of 10 percent will be made. Further deductions will be made for: (1) amounts due the City for equipment or materials furnished or services rendered; (2) amounts due the City under the terms of the Contract; (3) amounts of any claims of lien filed with the City in accordance with Section 6.05; and (4) amounts required to be deducted by Federal, State, or local governmental authority. From the balance thus determined will be deducted the amount of all previous payments and the remainder shall constitute the partial payment due the Contractor. (b) The City's estimate of the partial payment due the Contractor will not be required to be made by strict measurement, and an approximate estimate will suffice. The partial payments may be withheld or reduced if in the City's opinion, the Contractor is not diligently or efficiently endeavoring to comply with the intent of the Contract, or if the Contractor fails to pay his labor and material bills as they become due. (c) Contractor shall furnish the City promptly, upon request, all information and records necessary to determine the cost of the work for purposes of estimating partial payments, including an itemized statement, in a form satisfactory to the City, of the actual cost of all acceptable materials delivered by the Contractor to the site. (d) No partial payment shall be construed as an acceptance of the work or of any portion of the work, nor shall the making of such payment preclude the City from demanding the recovering from the Contractor such damages as it may sustain by reason of the Contractor's failure to comply with requirements of the Contract. (e) In the event the Contract is terminated, any funds due the Contractor and retained by the City in accordance with Subsection 5.07 shall become the property of the City to the extent necessary to repay to the City any excess in the Contract price above the cost of the work completed at the time of termination. After issuance of notice of discontinued work, no further payments will be made to the Contractor for the work covered by the notice until completion of the work and final settlement has been made. (f) Securities may be substituted by the Contractor for monies withheld as a retention by the City to insure the performance of the work described in the Contract agreement. At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a State or Federally chartered bank as the escrow agent, who shall pay such moneys to the Contractor upon satisfactory completion of the Contract. Securities eligible for investment under this Section shall include those listed in Section 16430 of the Government Code or bank or savings and loan certificates of deposit. The Contractor shall be the beneficial owner of any securities substituted for money withheld and shall receive any interest thereon. 5.08 FINAL ESTIMATE AND PAYMENT (a) When the City is of the opinion that the Contractor has completely performed all work required under the Contract, he will submit to the Contractor a draft of the final estimate. The Contractor will be expected to submit his written approval of said final estimate within 5 calendar days after receipt or, in the event the Contractor disagrees with said final estimate, he shall, E-18 G.11.b Packet Pg. 468 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) within said 5-day period, file a written statement of all claims which he intends to present. If the Contractor delays more than 5 calendar days in approving said final estimate or in presenting his own claims, the time for the final payment shall be extended by the period of such delay. (b) Upon receipt by the City of the Contractor's written approval of said final estimate in accordance with Subsection 5.08(a), the City will certify physical completion of the work. (c) After acceptance of the work by the City and 35 calendar days after filing of the Notice of Completion, the City will pay to the Contractor the amount remaining after deducting all prior payments and all amounts to be kept or retained under the provisions of the Contract. In the event acceptance of the work is delayed more than 30 calendar days beyond the date of the last partial payment under the Contract, the City will make further partial payment in accordance with Section 5.07. (d) If the Contractor disagrees with the City's final estimate and files a written statement of his claims in accordance with Subsection 5.08(a), the City will issue, as a semi-final estimate, the proposed estimate submitted to the Contractor, and the City will make payment estimate submitted to the Contractor, in accordance with the provisions of Subsection 5.08(c). The City then will investigate the Contractor's claims, make any revisions to said semi-final estimate as he appropriate. The City then will make final payment to the Contractor in accordance with the provisions of Subsection 5.08(c). 5.09 FINAL PAYMENT TERMINATES LIABILITY OF OWNER The acceptance by the Contractor of the final payment referred to in Subsection 5.08(c) shall be a release of the City and its agents from all claims of and liability to the Contractor for anything done or furnished for, or relating to, the work or for any act or neglect of the City or of any person relating or affecting the work, except claims against the City for the remainder, if any, of the amounts kept or retained under the provisions of Section 6.05. E-19 G.11.b Packet Pg. 469 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) SECTION 6 - BONDS, INSURANCE, LEGAL RESPONSIBILITY, AND PUBLIC SAFETY 6.01 FAITHFUL PERFORMANCE BOND Each bond which is written by an out-of-state bonding company shall contain the name, address and telephone number of an agent located in the State of California who is authorized to act for the bonding company. The Contractor shall secure with a corporate surety or sureties satisfactory to the City, a bond in the amount of 100 percent of the total Bid Amount to guarantee faithful performance of the Contract. The amount of this Faithful Performance Bond shall be reduced to 50% of the Contract amount or $500.00 whichever is greater and shall remain in full force and effect for one year from the date of the Final Notice of Completion to assure and guarantee against any defective materials furnished in the performance of the Contract. 6.02 LABOR AND MATERIAL BOND The Contractor shall secure with a corporate surety or sureties satisfactory to the City, a bond in the amount of 100 percent of the total Bid Amount to guarantee payment of claims of laborers and material-men under the Contract. 6.03 ADDITIONAL SURETY If, during the life of the Faithful Performance Bond, any of the sureties named in said bond become insufficient in the opinion of the City, he may require the Contractor to furnish additional sufficient sureties within 5 days of receipt of written order to do so. In the event the Contractor fails or neglects to furnish sufficient additional sureties, when ordered, within the prescribed time period, the City may suspend the work or terminate the Contract, and the Contractor shall have no claim for damages. 6.04 CONTRACTOR INDEBTEDNESS Indebtedness incurred for any cause in connection with this work must be paid by the Contractor and the City is hereby relieved at all times from any indebtedness or claim other than payments under terms of the Contract and the Contractor will indemnify and hold harmless the City and its officers and employees from any loss, demand, damages, claims or actions arising from or in connection with said indebtedness. 6.05 UNPAID CLAIMS If, upon or before the completion of the work, or at any time prior to expiration of the period within which claims of lien may be filed of record, any person claiming to have performed any labor or to have furnished any materials, supplies, or services toward the performance of this Contract, or to have agreed to do so, shall file with the City a verified statement of such claim stating in general terms the kind of labor and materials, the value of same, and the name of the person to or for whom the same was furnished, together with a statement that the same has not been paid; or if any person shall bring against the City or any of its agents. Any action to enforce such claim the City will, until the action is settled, withhold from monies due the Contractor an amount sufficient to satisfy the decision of the court together with costs. E-20 G.11.b Packet Pg. 470 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 6.06 INSURANCE (a) General - The Contractor shall not commence work under this Contract until he has obtained all the insurance required under this Section and such insurance has been approved by the City, nor shall the Contractor allow any subcontractor to commence work on his subcontract until the insurance required of the subcontractor has been so obtained and approved. All insurance required under this Section shall be maintained continuously during the life of the Contract up to the date of acceptance of the work by the City. (b) Worker's Compensation Insurance - The Contractor shall procure and maintain Workmen's Compensation Insurance as required by applicable State or territorial law for all of his employees to be engaged in work at the site of the project under this Contract, and, in case of any such work sublet the Contractor shall require the subcontractor similarly to provide Workman's Compensation Insurance for all of the latter's employees to be engaged in such work unless such employees are covered by the protection afforded by the Contractor's Workmen's Compensation Insurance. In case any class of employees engaged in hazardous work on the project under this Contract is not protected under the Worker's Compensation Statute, the Contractor shall provide and shall cause each subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. (c) Contractor's Public Liability and Property Damage Insurance and Vehicle Liability Insurance - The Contractor shall procure and maintain Contractor's Liability Insurance in the amounts specified herein. (d) Subcontractor's Public Liability and Property Damage Insurance and Vehicle Liability Insurance - The Contractor shall either (1) require each of his subcontractors to procure and to maintain Subcontractor's Public Liability and Property Damage Insurance and Vehicle Liability Insurance of the type and in the amounts specified in the Special Provisions or, (2) insure the activities of his subcontractors in his own policy, in like amount. (e) Builder's Risk Insurance (Fire and Extended Coverage) - The Contractor shall procure and maintain Builder's Risk Insurance (All Risk Coverage) on a 100 percent completed value basis on the insurable portion of the project for the benefit of the City, the Contractor and subcontractors as their interests may appear. (f) Scope of Insurance - The insurance required under Subsections (c) and (d) hereof shall provide adequate protection for the Contractor and his subcontractor's respectively, against damage claims which may arise from operations under this Contract, whether such operations be by the insured or by anyone directly or indirectly employed by him. In addition, the insurance required under subsections (c), (d) and (e) hereof shall name the City and Engineer, and their officers, agents and employees, as "additional insured" under the policies. The insurance coverage should contain the following provisions: "Solely as respects work done by and on behalf of the named insured for the City of Grand Terrace, it is agreed that the City of Grand Terrace, is added as an additional insured under this policy. It is further agreed that the other insurance conditions of the policy are amended to conform therewith." All liability insurance policies shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration, material alteration, or proposed cancellation of such policies for any reason whatsoever, the City shall be notified by registered or certified mail not less than 30 days before expiration, material alteration or cancellation is effective. All liability insurance shall cover comprehensive general and automobile liability for both bodily injury (including death) and property damage, including but not limited to aggregate products, E-21 G.11.b Packet Pg. 471 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) aggregate operations, aggregate protective and aggregate contractual with the following minimum limits: Bodily injury (including death) $1,000,00 each person, $1,000,000 each occurrence Property Damage $500,000 each occurrence, $1,000,000 aggregate Special attention is directed to possible flood hazards, and/or nuisance water such as irrigation and other runoff. The Contractor shall be responsible for all injuries or damages to any portion of the work occasioned by the above causes and he shall make good such injuries or damages at no cost to the City prior to the completion and acceptance of the work. (g) Proof of Insurance - The Contractor shall furnish the City with certificates showing the type, amount, class of operations covered, effective dates and date of expiration of policies. Such certificates shall also contain substantially the following statements: "The insurance covered by this certificate will not be cancelled or materially altered, except after 30 days written notice has been received by the City." 6.07 NO PERSONAL LIABILITY The Contractor shall indemnify and save harmless the City, its officers, agents, and employees, against and from all claims and personal liability arising under or by reason of the Contract or any performance of the work. 6.08 DIR REQUIREMENTS Pursuant to State Bill 854, the following new requirements apply to all public works projects: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform pubic work pursuant to Section 1725.5 at the time the contract is awarded. The website for contractor registration with the Department of Industrial Relations (DIR) is https://efiling.dir.ca.gov/PWCR; the annual non-refundable fee, valid July 1 through June 30 (state fiscal year), is $300. Contractors and subcontractors must submit electronic payroll records to the DIR's Compliance Monitoring Unit (CMU) in addition to providing wet-ink original copies to the City or its designated labor compliance officer. 6.09 PERMITS AND LICENSES Unless otherwise provided in the Special Provisions, the Contractor shall obtain at his own expense all permits and licenses required for prosecution of the work and shall pay all taxes properly assessed against his equipment or property used in connection with the work. No work shall be started within the street right-of-way or on City property until the Contractor has obtained the necessary permits. The Contractor shall obtain and pay for all permits and E-22 G.11.b Packet Pg. 472 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) fees and give all notices necessary and incident to the due and lawful prosecution of the work and to the preservation of the public health and safety. Fees will not be collected on those permits obtained from the City Engineer's Office. For work on private property where shown on the plans, the City will provide rights of entry at no cost to the Contractor. Such rights of entry do not relieve the Contractor of the need to provide at his cost, permits and insurance required of the Contractor by other agencies and organizations. The Contractor shall obtain and pay for all costs incurred for licenses necessitated by his operations. Prior to starting any work, the Contractor shall be required to have a City Business License valid for the life of the Contract; his subcontractors shall also have Business Licenses valid for the time they are engaged in work. 6.10 SALES AND USE TAXES The Contractor shall pay all sales and use taxes assessed by Federal, State or local authorities on materials furnished by the Contractor in performance of the work. 6.11 PATENTS AND COPYRIGHTS The Contractor shall indemnify and save harmless the City and its officers, agents, and employees, against all claims or liability arising from the use of any patented or copyrighted design, device, material, or process by the Contractor or any of his subcontractors in the performance of the work. 6.12 Reserved 6.13 PUBLIC SAFETY AND CONVENIENCE - Please refer to Special Provisions For convenience to the Contractor to comply with the other provisions of this section, the following telephone numbers are listed. Fire Department 909-825-0221 Sheriff Department 909-824-0680 Courtesy Ambulance Service 909-884-3155 RTA 909-682-1234 Colton Unified School District 909-976-4110 If the above telephone numbers are changed, the Contractor is not relieved of his responsibility of notifying the various departments. 6.14 SANITARY PROVISIONS The Contractor shall provide and maintain such sanitary accommodations for the use of his employees and those of his subcontractors as may be necessary to comply with the requirements of local and State health departments. 6.15 FEDERAL SAFETY AND HEALTH REGULATIONS (a) Contractors and subcontractors shall comply with the provisions of the Safety and Health Regulations for construction, promulgated by the Secretary of Labor under E-23 G.11.b Packet Pg. 473 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) Section 107 of the "Contract Work Hours and Safety Standards Act", as set forth in Title 29, C.F.R. (b) Contractors and subcontractors shall comply with the provisions of the Occupational Safety and Health Standards, promulgated by the Secretary of Labor under the "Occupational Safety and Health Act of 1970," as set forth in Title 29. C.F.R. SECTION 7 - STATE OF CALIFORNIA REQUIREMENTS 7.01 WAGES (a) Pursuant to the provisions of the California Labor Code, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the said work is performed, and not less than the general prevailing rate of per diem wages for legal holidays and overtime work in each craft or type of workmen needed to execute the work contemplated under the Contract, shall be paid to all workmen on and in connection with said work by the Contractor and by any subcontractor doing or contracting to do any part of said work. The Contractor shall, as a penalty to the City, forfeit $25.00 for each calendar day, or portion thereof, for each workman paid less than the stipulated prevailing rates of such work or craft in which such workman is employed, whether paid by the Contractor or by any subcontractors under him. The Contractor agrees to comply with the provisions of Sections 1775 and 1776 of the California Labor Code. The Contractor is also required to post the applicable prevailing wage rates at the jobsite. Pursuant to 1773.2, the Contractor shall refer to the wage schedule on file at the City Clerk's Office at 22795 Barton Road, Grand Terrace, California, 92313. (b) The Contractor and the subcontractors shall comply with the Davis-Bacon Fair Labor Standards Act (40 USC a--276a-5) and the implementation regulations issued pursuant thereto (29 CFR Section 1.5) and any amendments thereof. (c) The issuance, as payment for wages, of any evidence of indebtedness is prohibited unless the same is negotiable and payable on demand without discount. (d) In accordance with the provisions of Section 3700 of the California Labor Code, the Contractor shall secure the payment of compensation to his employees. 7.02 PAYROLL RECORDS Contractor shall provide the City with certified copies of payroll records upon demand, and within 24 hours of such demand. 7.03 APPRENTICES ON PUBLIC WORKS The Contractor shall comply with all applicable provisions of Sections 1775.5 of the California Labor Code relating to employment of apprentices on public works. E-24 G.11.b Packet Pg. 474 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 7.04 WORKING HOURS (a) The Contractor shall comply with Chapter 8.108 G.T.M.C. restricting work between the hours of eight p.m. and seven a.m. weekdays, including Saturday or at any time on Sunday or a National Holiday. (b) The Contractor shall comply with all applicable provisions of Sections 1810 to 1817, inclusive, of the California Labor Code relating to working hours. The Contractor shall, as penalty to the City, forfeit $25.00 for each workman employed in the execution of the Contract by the Contractor or by any subcontractor for each calendar day during which such workman is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the above-mentioned Sections of the California Labor Code. 7.05 PROTECTION OF WORKERS IN TRENCH EXCAVATION Contractor shall comply with all of the requirements of California Division of Industrial Safety. The protection of workers must meet the requirements of Construction Safety Orders. 7.06 CONTRACTOR NOT RESPONSIBLE FOR DAMAGES RESULTING FROM CERTAIN ACTS OF GOD As provided in Sections 4150 and 4152, inclusive, of the California Government code, the Contractor shall not be responsible for the cost of repairing or restoring damage to the work, which damage is determined to have been proximately caused by an Act of God in excess of five percent of the contracted amount, provided, that the work damaged is built in accordance with accepted and applicable building standards and the attached plans and specifications. The Contractor shall obtain insurance to indemnify the City for any damage to the work caused by an Act of God if the premium for said insurance coverage is not called for as a separate bid item in the Bidding Schedule for the work. For the purpose of this Section, the term "Acts of God" shall include only the following occurrences or conditions and effect; earthquakes in excess of a magnitude of 3.5 on the Richter Scale. 7.07 NOTICE OF COMPLETION As required by the Civil Code, and within ten calendar days after date of acceptance of the work by the City's governing body, the City will file, in the County Recorder's Office, a Notice of Completion of the work. 7.08 CONCRETE FORMS, FALSEWORK AND SHORING The Contractor shall comply fully with the requirements of Section 1717 of the Construction Safety Orders, State of California, Department of Industrial Relations, regarding the design of concrete forms, falsework and shoring, and the inspection of same prior to placement of concrete. Where the said Section 1717 requires the E-25 G.11.b Packet Pg. 475 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) services of a registered civil engineer in the State of California to approve design calculation and working drawings of the falsework or shoring system, or to inspect such system prior to placement of concrete, the Contractor shall employ a registered civil engineer for these purposes. E-26 G.11.b Packet Pg. 476 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) SPECIAL PROVISIONS SECTION 2 – SCOPE AND CONTROL OF THE WORK 2-6 WORK TO BE DONE. Add the following: 2-6.1 Scope of Work. The Work generally consists of the rehabilitation of asphalt concrete pavement, cold milling, pulverizing existing pavement section to form pulverized miscellaneous base, placement of rubberized hot mix asphalt (dense-graded), repair and construction of concrete curb, gutter, access ramps, striping, traffic control and all other incidental work as specified in the Specifications and these Special Provisions, and as directed by the Engineer. Upon approval of the Additive Bid Schedule items, Work will also generally consist of furnishing all labor, materials, tools, equipment, and incidentals necessary to remove (by grinding) existing thermoplastic and painted striping, pavement markings and legends; remove raised pavement markers; apply bituminous pavement crack sealant; apply slurry seal in areas indicated; install new striping, pavement markings, legends and raised pavement markers as specified in the Specifications and these Special Provisions, and as directed by the Engineer. The Work also includes sweeping before and after slurry seal applications; removing of grease spots (by grinding); all necessary traffic control; preparing and updating construction schedules; posting signs for “NO PARKING” and arranging for towing of cars, if necessary; protecting all utility covers in place; and installing temporary pavement markers. The Contractor shall be responsible for cleaning, sweeping and removing all loose rock from surfaces, parking areas, gutters, sidewalks, driveways and parkways after all Work, as specified in the Specifications and these Special Provisions, and as directed by the Engineer. 2-9 SURVEYING. 2-9.1 Permanent Survey Markers. Replace the entire Subsection 2-9.1 with the following: The Contractor shall not disturb survey monuments, lot stakes (tagged), centerline ties, or benchmarks without notifying the Engineer. The Contractor shall be responsible to have a CA Registered Land Surveyor document all surveying monuments, lot stakes (tagged), centerline ties, and bench marks that may be disturbed during construction. In the event that identification numbers on survey monuments are illegible, it shall be the responsibility of the Contractor to obtain all information necessary to restore the monuments in their correct location. The Contractor or its Surveyor shall file a Corner Record Form at the San Bernardino County Surveyor referencing survey monuments subject to disturbance prior to the start of construction and also prior to the completion of construction, including a location for reestablishment of disturbed monuments. Copies of the records shall be provided to the City. Final payment will not be made until the aforementioned documentation is provided to the CITY. SP-1 G.11.b Packet Pg. 477 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) All surveying shall be performed by a CA Registered Licensed Land Surveyor or a Registered Civil Engineer authorized to practice land surveying within the state. All monuments and centerline ties shall be tied out and reset in accordance with Section 8771 (Land Surveyors Act) of the Business and Professions Code of the State of California. SECTION 7 – RESPONSIBILITIES OF THE CONTRACTOR 7-8.6.3 Storm Water Pollution Prevention Plan (SWPPP). Replace the entire subsection with the following: Construction activities covered by the General Permit require submittal by the Contractor of a Storm Water Pollution Prevention Plan (SWPPP) prior to the start of any clearing, demolition, grading or excavation. A Storm Water Pollution Prevention Plan (SWPPP) shall be defined as a report that includes site map(s), identification of construction and contractor activities that could pollute storm water, and a description of measures and practices to control the potential pollutants. The preparation and implementation of the SWPPP is intended to ensure that the Contractor will make every reasonable effort to prevent the pollution of water resources during the period of construction. The size and nature of this Contract place it under the regulations of the National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharge Associated with Construction Activity. In the State of California, these regulations are adopted by the State Water Resources Control Board. These regulations require a SWPPP for any work where clearing, grading, and excavation result in a land disturbance of one or more acres. As a result, the Contractor shall prepare, submit to the CITY for review and approval, and implement a SWPPP for this Contract in compliance with these regulations. SECTION 9 – MEASUREMENT AND PAYMENT 9-3.4 Mobilization. Replace the entire subsection with the following: Mobilization shall include site review; obtaining all permits, insurance, and bonds; moving onto the site all equipment; furnishing and erecting temporary buildings, and other construction facilities, and removal of same at completion of the Work; and other work, all as required for the proper performance and completion of the Work. Mobilization shall include, but not be limited to, the following items: (a) Submittal and modification, as required, of the Construction Schedule. (b) Moving on to the site of all Contractor's equipment required for the work (c) Providing on-site sanitary facilities and portable water facilities, as required. (d) Submittal of all required insurance certificates and bonds, including subcontractors. (e) Obtaining all required permits. (f) Having the Contractor’s Superintendent present at the job site full time. SP-2 G.11.b Packet Pg. 478 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) (g) Developing construction water supply. (h) Arranging for and erection of Contractor's work and staging area. (i) Removal (including all spray-painted markings on any surface), cleanup, and restoration. (j) Demobilization SP-3 G.11.b Packet Pg. 479 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) PART 2 CONSTRUCTION MATERIALS SECTION 200 - ROCK MATERIALS 200-2 UNTREATED BASE MATERIALS 200-2.1 General Replace the entire subsection with the following: Untreated base for pavement, curb, gutter, cross gutters, sidewalks, hardscape and other improvements shall be Pulverized Miscellaneous Base conforming to Greenbook 200- 2.8. 200-2.8 PULVERIZED MISCELLANEOUS BASE 200-2.8.2 Testing Add the following: If testing requires, stabilizing agents shall be added to the pulverized miscellaneous base as approved by the Engineer. SECTION 203 – BITUMINOUS MATERIALS 203-5 SLURRY SEAL 203-5.1 General. Replace the first sentence with the following: Slurry seal shall be quick-set Type II emulsion-aggregate slurry (EAS), with the addition of 2.5% latex, OR APPROVED EQUAL and is herein referred to as “Slurry.” 203-11 Asphalt Rubber Hot Mix (ARHM) Replace the entire subsection with the following: RUBBERIZED HOT MIX ASPHALT-DENSE GRADED SPECIFICATIONS 1.General 1.1. Scope This work consists of constructing a Rubberized Dense Grade Asphalt (RHMA-D) overlay on an existing pavement surface. 1.2. Definitions Rubberized Dense Grade Asphalt (RHMA-D): Mixture of rubber modified asphalt binder and dense-graded aggregate mixed in a central mixing plant. SP-4 G.11.b Packet Pg. 480 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) Fine aggregate: Aggregate passing the no. 4 sieve. Coarse aggregate: Aggregate retained on the no. 4 sieve. 1.3. Submittals The Contractor shall comply with all Federal, State, and Local environmental laws, rules, regulations, and ordinances including, but not limited to, air quality requirements. At least 10 days before starting any RHMA-D activities, Contractor shall submit the name of an authorized laboratory to perform Quality Control (QC) testing for RHMA-D. The authorized laboratory must comply with the Caltrans Independent Assurance Program (IAP) or possess current AASHTO Material Reference Laboratory (AMRL) accreditation for all ASTM and AASHTO tests required in Section 2. Contractor shall submit to the Agency a certified volume or weight slip for each delivery of rubber modified binder and RHMA-D. At least 14 days before use, Contractor shall submit: 1. Four each one-quart cans of rubber modified asphalt binder 2. SDS for each hazardous material 3.Rubber modified asphalt binder formulation, including: 3.1. Each source and type of crumb rubber modifier 3.2. Percentage of crumb rubber modifier by total weight of rubber modified asphalt binder 4. Test results 4.1. Certificate of Compliance showing the rubber modified asphalt binder is the required PG grade 4.2. Certificate of Compliance showing each source of crumb rubber modifier is derived from automobile and/or truck tires 4.3. Test results showing the aggregate meets the requirements in Tables 1 and 2 4.4. Test results showing the RHMA-D meets the requirements in Table 3 5. JMF Forms 5.1. Caltrans Contractor Job Mix Formula Proposal form CEM-3511 5.2. Caltrans Contractor Hot Mix Asphalt Design Data form CEM-3512 5.3. Caltrans Hot Mix Asphalt Verification form CEM-3513, if available 5.4. Caltrans Job Mix Formula Renewal form CEM-3514, if available 1.4. Job Mix Formula (JMF) Contractor shall submit the proposed JMF for each type of RHMA-D to be used. The Contractor is required to submit mix design documentation that has been dated within 12 months of submittal. The Contractor shall submit the test results for the RHMA-D showing that the mixture meets all of the requirements as shown in Section 2.6 of these specifications. The JMF must be submitted on the Caltrans Contractor Job Mix Formula Proposal form CEM- 3511along with: 1.Mix design documentation on Caltrans Contractor Hot Mix Asphalt Design Data form CEM-3512. Also report the theoretical maximum specific gravity for the RHMA-D. 2. JMF verification on a Caltrans Hot Mix Asphalt Verification form CEM-3513, if available. SP-5 G.11.b Packet Pg. 481 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 3.JMF renewal on a Caltrans Job Mix Formula Renewal form CEM-3514, if available. The JMF forms do not need to be Caltrans approved, however the Contractor is encouraged to submit Caltrans approved forms if they are available. All Caltrans JMF forms can be found online at: http://www.dot.ca.gov/hq/construc/forms.htm 1.5. Quality Control Program Contractor shall develop, implement, and maintain a QC program. Contractor shall prepare and maintain QC records, including: 1. Names and qualifications of: 1.1. Samplers 1.2. Testers 1.3 Inspectors 2. Testing laboratories 3. Testing equipment calibrations and certifications 4. Construction inspection reports 5. Sampling and testing records organized by date and type of material 6. Test results with comparison of quality characteristic requirements 7. Test results in relation to action and any suspension limits 8. Records of corrective actions and suspensions Contractor shall notify the Agency within 24 hours of any noncompliance identified by the QC program. 1.6. Quality Control Manager Contractor shall assign a QC manager before the start of the affected work. The QC manager must receive, review, and approve all correspondence, submittals, and reports relating to the QC of materials before they are submitted to the Agency. The QC manager must be the sole individual responsible for: 1. Signing the QC plan 2. Implementing the QC plan 3. Maintaining the QC records The QC manager must be Contractor’s employee or must be hired by a subcontractor providing only QC services. The QC manager must not be employed or compensated by a subcontractor or by any other persons or entities hired by subcontractors who will provide services or material for the project. 1.7. Preconstruction Meeting At least 7 business days before the start of surfacing and pavement operations, the following Contractor personnel shall attend a preconstruction meeting with: 1. Project Manager 2. QC manager 3. Project superintendent 4. Project foreman 5. Subcontractors’ foremen SP-6 G.11.b Packet Pg. 482 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 6.RHMA-D supplier Contractor shall be prepared to discuss the project specifications and the processes for producing materials and constructing each item of work, including: 1. Quality assurance 1.1. Quality control 1.2. Agency acceptance 2. Placement of materials: 2.1. Training 2.2. Checklists 2.3. Test strips (if required) 3. Contingency plan 4. Issues specific to the project, including: 4.1. Weather 4.2. Alignment and geometrics 4.3. Traffic control issues 4.4. Haul distances 4.5. Presence and absence of shaded areas 4.6. Noticing 2.Materials 2.1. Rubber Modified Asphalt Binder Rubber modified asphalt binder shall be MAC15TR that meets the requirements in Section 203-14 of the current Greenbook. 2.2. Aggregate Up to 15% of the aggregate by weight may be replaced with Reclaimed Asphalt Pavement (RAP). Recycled Asphalt Shingles (RAS) are not allowed in RHMA-D. Aggregate for RHMA-D must comply with the gradation requirements shown in Table 1. Table 1: Aggregate Gradation Requirements for RHMA-D Percentage passing by weight Sieve Size 3/8 inch Target value limit Allowable tolerance 1” 100 --- 3/4” 100 --- 1/2” 100 --- 3/8” 95-98 ±5 No. 4 55-75 ±5 No. 8 30-50 ±5 No. 30 15-35 ±5 No. 200 2-9 ±2 SP-7 G.11.b Packet Pg. 483 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) The aggregate must also comply with the requirements shown in Table 2. Table 2: Aggregate Requirements Quality Characteristics Test Method Requirement Percent of crushed particles Coarse aggregate (min, %) One-fractured face Two-fractured faces Fine aggregate (min, %) (Passing No. 4 sieve and retained on No. 8 sieve.) One-fractured face AASHTO T 335 95 90 70 Los Angeles Rattler (max, %) Loss at 100 Rev. Loss at 500 Rev. AASHTO T 96 12 40 Sand equivalent (min)a AASHTO T 176 47 Flat and elongated particles (max, % by weight at 5:1) ASTM D4791 10 Fine aggregate angularity (min, %)b AASHTO T 304, Method A 45 aReported value must be the average of 3 tests from a single sample. The use of a reading indicator is required as shown in AASHTO T 176, Figure 1. Sections 4.7, “Manual Shaker’” 7.1.2, “Alternate Method No. 2,” and 8.4.3, “Hand Method,” do not apply. Prepare the stock solution as specified in section 4.8.1, “Stock solution with formaldehyde,” except omit the addition of formaldehyde. bThe Agency waives this specification if RHMA-D contains 10 percent or less of nonmanufactured sand by weight of total aggregate unless the JMF fails verification. Manufactured sand is fine aggregate produced by crushing rock or gravel. 2.3. Rubberized Dense Grade Asphalt (RHMA-D) RHMA-D mixture must comply with the requirements shown in Table 3. Table 3: RHMA-D Requirements for Hveem Mix Design Quality characteristic Test method Requirement Air voids content (%) AASHTO T 269 a 4 Voids in mineral aggregate (min, %)b Gradation: 3/8-inch 1/2-inch 3/4-inch SP-2 Asphalt Mixture Volumetrics 15.5-18.5 14.5-17.5 13.5-16.5 Dust proportion Asphalt Institute MS-2 0.6-1.3 Bulk Specific gravity AASHTO T 275 Method A Report only Theoretical maximum specific gravity AASHTO T 209 Method A a Report only Moisture susceptibility (min, psi, dry strength) AASHTO T 283 100 Moisture susceptibility (min, psi, wet strength) AASHTO T 283b,c 70 Binder content (min, %, by total weight of mix)d Note D below a Calculate the air voids content of each specimen using AASHTO T 275, Method A, to determine bulk specific gravity. Use AASHTO T 209, Method A, to determine theoretical maximum specific gravity. Use a digital manometer and pycnometer when performing AASHTO T 209. SP-8 G.11.b Packet Pg. 484 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) b Test plant-produced RHMA-D. d Freeze thaw required d Once the percent asphalt-rubber binder is determined by the mix design, the production tolerance shall be + 0.5% / -0.4%. The Optimal Binder Content (OBC) shall be determined by California Test 367, except that Step 2 regarding surface flushing shall not be used. OBC shall be determined by using a void content of 4 percent or less. Compaction shall be in accordance with California Test 34, except for the following: 1.Mixing temperature of binder shall be from 300 to 350 degrees F. 2.Mixing temperature of aggregate shall be from 290 to 325 degrees F. 3.Compaction temperature shall be from 275 to 300 degrees F. 3.Quality Control 3.1. Aggregate Test the quality characteristics of aggregates under the test methods and frequencies shown in Table 4. Table 4: Aggregate Testing Frequencies Quality characteristic Test method Frequency Gradation AASHTO T 27 Startup and 1 per 750 tons Sand equivalenta, b AASHTO T 176 Moisture contentc AASHTO T 255 Crushed particles AASHTO T 335 1 per projectd Los Angeles Rattler AASHTO T 96 Flat and elongated particles ASTM D4791 Fine aggregate angularity AASHTO T 304, Method A aReported value must be the average of 3 tests from a single sample bUse of a sand reading indicator is required as shown in AASHTO T 176, Figure 1. Sections 4.7, “Manual Shaker’” 7.1.2, “Alternate Method No. 2,” and 8.4.3, “Hand Method,” do not apply. Prepare the stock solution as specified in section 4.8.1, “Stock solution with formaldehyde,” except omit the addition of formaldehyde. cTest at continuous mixing plants only. For lime-treated aggregate, test aggregate before treatment and test for gradation and moisture content during RHMA-D production. dAt the discretion of the Agency, testing for crushed particles, Los Angeles Rattler, flat and elongated particles, and/or fine aggregate angularity performed during the mix design, mix design verification, or mix design renewal may be used in lieu of testing during the project. 3.2. Rubberized Hot Mix Asphalt-Dense Graded Test the quality characteristics of RHMA-D under the test methods and frequencies shown in Table 5. Table 5: RHMA-D Requirements for Hveem Mix Design SP-9 G.11.b Packet Pg. 485 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) Quality characteristic Test method Frequency Air voids content (%) AASHTO T 269 1 per 2,000 tons but not less than 1 per paving day Asphalt-Rubber Binder Content Note A below RHMA-D moisture content AASHTO T 329 Voids in mineral aggregate (min, %) SP-2 Asphalt Mixture Volumetrics Dust proportion SP-2 Asphalt Mixture Volumetrics Moisture susceptibility AASHTO T 283 1 per 10,000 tons but not less than 1 per project Nuclear gauge densityb ASTM D 2950 3 per 250 tons but not less than 3 per paving day a Once the percent asphalt-rubber binder is determined by the mix design, the production tolerance shall be + 0.5% / -0.4%. bCalibrated to cores using CTM 375 or other means. Laboratory compaction shall be in accordance with California Test 34, except for the following: 1.Compaction temperature shall be from 290 to 300 degrees F. 4.Construction 4.1. Equipment 4.1.1. Placing/Spreading RHMA-D Paving equipment for spreading must be: 1.Self-propelled 2.Mechanical 3.Equipped with a screed or strike-off assembly that can distribute RHMA-D the full width of a traffic lane 4.Equipped with a full-width compacting device 5.Equipped with automatic screed controls and sensing devices that control the thickness, longitudinal grade, and transverse screed slope Install and maintain grade and slope references. The screed must be heated and produce a uniform RHMA-D surface texture without tearing, shoving, or gouging. The paver must not leave marks such as ridges and indentations. All trucks transporting RHMA-D to the jobsite shall be completely covered with tarpaulins, which are fully secured, during transport. In areas inaccessible to spreading and compacting equipment: 1.Spread the RHMA-D by any means to obtain the specified lines, grades, and cross sections 2.Use a pneumatic tamper, plate compactor, or equivalent to achieve thorough compaction. The use of a material transfer vehicle is allowed. The material transfer vehicle must have sufficient capacity to prevent stopping the paver and must be capable of: 1.Either receiving RHMA-D directly from trucks or using a windrow pickup head to load it from a windrow deposited on the roadway surface SP-10 G.11.b Packet Pg. 486 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 2.Remixing the RHMA-D with augers before transferring into the paver’s receiving hopper or feed system 3.Transferring RHMA-D directly into the paver’s receiving hopper or feed system 4.1.2. Compacting RHMA-D Each roller must have a separate operator. Rollers must be self-propelled and reversible. 4.2. Surface Preparation The Contractor shall remove all existing traffic stripes, markings, crosswalks, stop bars, and legends; and raised pavement markers in areas to receive RHMA-D and any adjacent areas as directed by the Agency. Removal shall be done by sand blasting or grinding and disposing of by the Contractor. Grinding or sand blasting operations shall be conducted to keep all removed pavement material from entering the storm drain system. Said removal shall not occur sooner than 2 calendar days prior to the day that the RHMA-D will be placed. Existing pavement striping, markings, or markers which are outside the work area and not to be removed, shall be protected by the Contractor. Any striping, markings, or markers to remain damaged or rendered useless by the Contractor’s operations shall be restored by the Contractor to the Agency’s satisfaction and at the Contractor’s expense. Following herbicide spraying, all vegetation shall be removed from the cracks in the pavement and from all joints between the pavement and concrete gutters by the Contractor. On the day that a street receives RHMA-D material, it shall be swept without the use of water. Pavement must be completely dry prior to placement of RHMA-D. The Contractor shall not begin any activities related to the placement of RHMA-D on any street until the Agency has approved the street cleaning. Apply a tack coat on the existing pavement surface and on the vertical surfaces of any curbs, gutters, and construction joints. Apply the tack coat at a rate shown in the following table, or as otherwise ordered by the Agency: Table 6: Tack Coat Application Rates for RHMA-D RHMA-D over: Minimum residual rates (gal/sq yd) CSS1/CSS1h, SS1,SS1h and QS1h/CQS1h asphaltic emulsion CRS1/CRS2, RS1/RS2 and QS1/CQS1 asphaltic emulsion Asphalt binder and PMRS2/PMCRS2 and PMRS2h/PMCRS2h asphaltic emulsion New HMA (between lifts of new material)a 0.04 0.05 0.04 Existing pavement 0.05 0.07 0.05 Milled surface 0.06 0.08 0.06 a Only if there has been no traffic other than construction vehicles on the surface, the surface has been in place for one day or less, and the surface is clean, unless otherwise approved by the Agency. Otherwise, use the rates for existing pavement. SP-11 G.11.b Packet Pg. 487 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) Notify the Agency if asphaltic emulsion is diluted with water. The weight ratio of added water to asphaltic emulsion must not exceed 1 to 1. Measure added water by weight so long as the Contractor furnishes the Agency with weight slips from the weighmaster. Water may be measured by volume so long as the vehicles allow for accurate determination of its contents and each vehicle has a legible identification mark showing its volumetric capacity at any given time. The application of the tack coat material shall be uniform in appearance and free from ribboning and all other defects. Correct all defective areas of the tack coat where uniform distribution was not achieved prior to placing RHMA-D material over these areas. Placement of RHMA-D material shall not be permitted until the tack coat has broken. In the event that a scheduled street should become wet due to fog, rain, or any other reason, the placement of RHMA-D shall be suspended until the surface has dried completely, as determined by the Agency. 4.3. Spreading RHMA-D Spread and compact RHMA-D at an ambient air temperature of at least 50 degrees F and a surface temperature of at least 55 degrees F. The Contractor may deposit RHMA-D in a windrow and load it in the paver if: 1.Paver is equipped with a hopper that automatically feeds the screed, or if a Materials Transfer Vehicle (MTV) is used. 2.Loading equipment can pick up the windrowed material and deposit it in the paver hopper without damaging base material 3.Activities for depositing, pickup, loading, and paving are continuous 4.RHMA-D temperature in the windrow does not fall below 270 degrees F RHMA-D placed in a windrow on the roadway surface must not extend more than 250 feet in front of the paver. The temperature of the RHMA-D mixture directly behind the paving machine, before any rolling, shall be at least 240 degrees F. Longitudinal joints in the top layer should be offset six inches from the longitudinal joint in the existing surface layer, if that joint is discernable. The direction of the offset should be towards the lane line, if the joint is not along the lane line. If the longitudinal joint in the existing surface is not discernable, the longitudinal joint shall be along the lane line. A vertical longitudinal joint of more than two inches is not allowed at any time between adjacent lanes open to traffic. If placing RHMA-D against the edge of existing pavement, cold mill, saw cut or grind the pavement straight and vertical along the joint and remove extraneous material unless the Agency approves placement against the existing pavement edge. For divided roadways with an RHMA-D lift thickness greater than two inches, Contractor may construct a one-foot wide tapered notched wedge joint as a longitudinal joint between adjacent lanes open to traffic. A vertical notch of 0.75 inch maximum must be placed at the top and bottom of the tapered wedge. The tapered notched wedge must keep its shape while exposed to traffic. Pave the adjacent lane within 1 day. Construct the tapered portion of the tapered notched wedge with an authorized strike-off device. The strike-off device must provide a uniform slope and must SP-12 G.11.b Packet Pg. 488 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) not restrict the main screed of the paver. Contractor may use a device attached to the screed to construct longitudinal joints that will form a tapered notched wedge in a single pass. The tapered notched wedge must be compacted to a minimum of 90 percent of theoretical maximum density. Where a tapered edge is required, use the same type of RHMA-D used for the adjacent lane or shoulder. The edge of roadway where the tapered edge is to be placed must have a solid base, free of debris such as loose material, grass, weeds, or mud. Grade the areas to receive the tapered edge as required. The tapered edge must be placed monolithic with the adjacent lane or shoulder and must be shaped and compacted with a device attached to the paver. The device must be capable of shaping and compacting RHMA-D to the required cross section as shown. Compaction must be accomplished by constraining the RHMA-D to reduce the cross sectional area by 10 to 15 percent. The device must produce a uniform surface texture without tearing, shoving, or gouging and must not leave marks such as ridges and indentations. The device must be capable of transitioning to cross roads, driveways, and obstructions. For the tapered edge, the angle of the slope must not deviate by more than ±5 degrees from the angle shown in the Plans. Measure the angle from the plane of the adjacent finished pavement surface. If paving is done in multiple lifts, the tapered edge must be placed with each lift. Short sections of hand work are allowed to construct tapered edge transitions. If widening existing pavement, construct new pavement structure to match the elevation of the existing pavement's edge before placing RHMA-D over the existing pavement. Unless otherwise approved by the Agency, do not pave the top layer of any of the following until the adjoining through lane's top layer has been paved: 1.Shoulders 2.Tapers 3.Transitions 4.Road connections 5.Driveways 6.Curve widenings 7.Chain control lanes 8.Turnouts 9.Turn pockets If the number of lanes changes, pave each through lane's top layer before paving a tapering lane's top layer. Simultaneous to paving a through lane's top layer, you may pave an adjoining area's top layer, including shoulders. Do not operate spreading equipment on any area's top layer until completing all compaction activities. If shoulders or median borders are shown, pave shoulders and median borders adjacent to the lane before opening a lane to traffic. If shoulder conform tapers are shown, place conform tapers concurrently with the adjacent lane's paving. 4.4. Compacting RHMA-D Rolling must leave the completed surface compacted and smooth without tearing, cracking, or SP-13 G.11.b Packet Pg. 489 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) shoving. If a vibratory roller is used as a finish roller, turn the vibrator off. Do not open new RHMA-D pavement to traffic until its mid-depth temperature is below 160 degrees F. If the surface to be paved is both in sunlight and shade, pavement temperatures are taken in the sun. The Contractor will use any means necessary to compact the RHMA-D material to 92.0 to 97.0 percent of the theoretical maximum specific gravity. The Contractor will submit to the Agency, in writing, the compaction method to be used at least 5 days prior to placing any RHMA-D material. 4.5. Pavement Smoothness The Contractor will produce an RHMA-D pavement where the surface has a uniform appearance and texture, free from any humps or bumps, and free from segregation. The RHMA-D pavement shall be true to grade and cross section. When a 10-foot straightedge is laid on the finished surface parallel to the centerline of the roadway, the finished surface shall not vary from the edge of the straightedge more than 1/8 inch, except at intersections or at changes of grade. Any areas that are not within this tolerance shall be brought to grade immediately following the initial rolling. If the RHMA-D has cooled below the lower limits of the spreading temperatures prescribed in this specification, the surface of the pavement shall be brought to a true grade cross section. The RHMA-D in the area to be repaired shall be removed, by cold milling, to provide a minimum laying depth of 1 inch, or 2 times the maximum aggregate size, whichever is greater, of the new pavement at the join line. Repairs shall not be made to the pavement surface by tapering the thickness at the join lines. Whenever compaction of the final surface lift is complete, place all permanent traffic stripes, pavement markings, crosswalks, stop bars, and raised pavement markers as shown in the Plans or project Specifications. Placement of all pavement markings and raised pavement markers shall be completed within 10 calendar days after compaction of the final surface lift. Protect newly placed traffic stripes and pavement markings from traffic and other deleterious activities until the paint is thoroughly dry or the thermoplastic is hard enough to bear traffic. 5.Agency Acceptance The Agency reserves the right to refuse to permit the use of material solely on the basis of a Certificate of Compliance, except for the asphalt modifier and crumb rubber modifier. The contractor shall allow the Agency or their designee access to observe any and all QC testing being performed. The Contractor must inform the Agency or their designee of the time and location that all QC testing will be performed. Contractor shall deliver samples of materials used to the Agency or permit the Agency or their designee access to obtain samples from any stockpiles or facilities used to store or produce materials used in the RHMA-D upon request at any time during construction. Agency reserves the right to have such materials tested by an independent laboratory for compliance with the requirements in Section 2 for acceptance purposes. Contractor must submit CalRecycle Form 739-TRP certifying the use of California tires and the Cal Recycle Reliable Contractor Declaration prior to commencing work. (http://www.calrecycle.ca.gov/Funding/Forms/Tires/CalRecycle739TRP.pdf). The Agency will use the results of the Contractor’s QC test results to determine if the materials used for the RHMA-D meet the quality characteristic requirements that are specified herein. The Agency will accept the completed, in-place RHMA-D if the final product is uniform in appearance, free from all visible defects, bumps, and has met the minimum in-place density specified in Section 4.4 and binder content in section 2.3. Additionally, all traffic stripes and pavement markings must be in place. SP-14 G.11.b Packet Pg. 490 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 6.Payment The payment quantity for RHMA-D is measured based on the combined mixture weight. If recorded batch weights are printed automatically, the bid item for RHMA-D is measured by using the printed batch weights. Contractor shall supply: 1.Time, date, mix number, load number, and truck identification are correlated with a load slip. 2.Each load slip shows the truck’s empty weight and the truck’s total weight including RHMA-D material. 3.Copy of the recorded batch weights is certified by a licensed weighmaster. The payment for tack coat is not included in the payment for RHMA-D. The Agency does not adjust the unit price for an increase or decrease in the tack coat quantity. ____________________________________________________________ SECTION 210 – PAINT AND PROTECTIVE COATINGS 210-1 PAINT Add the following subsection: 210-1.6 Paint for Traffic Striping, Pavement Marking, and Curb Marking 210-1.6.1. General. All permanent striping and pavement markings on arterial and collector streets shall be hot applied alkyd thermoplastic in accordance with the provisions of Section 84-2.02 of the Caltrans Standard Specifications. All permanent striping and pavement markings on local (residential) streets shall be alkyd thermoplastic in accordance with the provisions of Section 84-3.02 of the Caltrans Standard Specifications. 210-1.6.2. Thermoplastic Paint, State Specifications. Traffic stripes and pavement markings shall conform to the provisions of Section 84 of the Caltrans Standard Specifications. Contractor shall paint a solid black stripe between all double thermoplastic striping. SP-15 G.11.b Packet Pg. 491 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) PART 3 CONSTRUCTION METHODS SECTION 300 - EARTHWORK 300-1 CLEARING AND GRUBBING 300-1.2 Preservation of Property. Add the following: Any irrigation systems in conflict with the proposed improvements that are removed, damaged, disturbed, or broken shall be modified/relocated, repaired, and/or replaced to be operable and provide full irrigation coverage to the areas requiring irrigation using new materials, equal or better than the original materials, with 20 mm (3/4 in) Schedule 40 PVC being the minimum acceptable for underground lines and 13 mm (1/2 in) Schedule 80 being minimum acceptable for risers and with the systems not being out of operation for more than two (2) days. All trees, shrubbery and lawns deprived of normal irrigation watering due to a disruption of service caused by the Contractor’s operations shall be regularly and thoroughly irrigated by the Contractor so that said plantings will not be damaged. If any trees, shrubbery or lawns die or suffer unacceptable damage as a result of or precipitated by the Contractor’s operations the Contractor shall replace same with the same plant species and size. Existing grass lawns within areas that must be excavated and/or re-graded shall be replaced with grass sod in kind. Dead, dying, and unacceptably damaged grass shall be replaced with new grass sod. 300-1.3.1 General. Replace the entire subsection with the following: Unless otherwise stated on the Plans or Specifications, all material removed from the Work shall become the property of the Contractor and shall be disposed of in a lawful manner. Removals shall include, but not be limited to, 1)All excess excavation material not needed for structural section 2)Debris 3)Miscellaneous items The contractor shall conform to the following requirements: 1)The Contractor shall not start any removal work unless it is prepared to perform reconstruction work within 24 hours of the time removals were begun, unless otherwise approved by the Engineer. 2)The Contractor shall complete forming and pouring of PCC construction within five (5) working days following the removal of existing material at any location. 3)The Contractor shall not remove on-site improvements until it is prepared to construct the adjacent street section and shall promptly restore all such SP-16 G.11.b Packet Pg. 492 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) improvements as applicable, upon completion of the adjacent street work. All concrete removed shall be hauled off the Work site no later than the calendar day following the day that the removal is performed. Prior to making removals, the Contractor shall meet with the Engineer to verify the limits of removals, locations of joins, to establish smooth joins and to ensure proper drainage. The Contractor may make minor changes in the location of joins and the limits of removals, provided a smooth join and proper drainage can be achieved and it has obtained prior written approval from the Engineer. In order to protect the public streets from deterioration due to hauling of materials, the Contractor shall submit, prior to the Pre-Construction Meeting, for approval a proposed route for hauling of materials for disposal. Upon approval, the Contractor shall strictly adhere to that route, unless written permission from the Engineer is obtained to change the route. SECTION 301 - TREATED SOIL, SUBGRADE PREPARATION, AND PLACEMENT OF BASE MATERIALS 301-1 SUBGRADE PREPARATION 301-1.3 Relative Compaction [replace the first paragraph with the following]: The top 150 mm (6 inches) of subgrade material under street structural section and curb and gutter shall be compacted to a relative compaction of 95 percent. The top six inches of subgrade material under alley pavement, driveway, and sidewalks shall be compacted to a relative compaction of 90 percent. SECTION 302 – ROADWAY SURFACING 302-1 COLD MILLING OF EXISTING PAVEMENT 302-1.1 General. Replace with the following: Cold Milling shall include edge milling, header milling and profile milling as necessary to provide the required grades and allow for a smooth pavement profile in preparation for asphalt concrete overlay paving. Milling limits shown on the plans are approximate. The Engineer may direct the Contractor to cold mill in other areas, as necessary for construction. Some adjustment of limits and depths will be necessary to accommodate paving requirements. Care shall be exercised not to damage adjacent concrete including curbs without gutters. Gutters or curbs damaged shall be replaced at the Contractor's expense. Existing asphalt concrete shall be milled at the locations and to the dimensions in these Specifications or as directed by the Engineer. The cold milling making shall have a cutter head at least 30 inches wide and shall be operated so as not to produce fumes or smoke. SP-17 G.11.b Packet Pg. 493 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) The depth, width and shape of the cut shall be as indicated in these Specifications or as directed by the Engineer. The final cut shall result in a uniform surfacing conforming to the typical cross sections. The outside lines of the milled area shall be neat and uniform. The road surfacing to remain in place shall not be damaged in any way. Where transverse joints are milled in the pavement at conform lines, no drop-off shall remain between the existing pavement and the milled area when the pavement is opened to public traffic. If asphalt concrete has not been placed to the public traffic, a temporary asphalt concrete taper shall be constructed. The asphalt concrete shall be placed to the level of the existing pavement and tapered on a slope of 30:1 or flatter to the level of the milled area. Temporary tapers shall remain in place no longer than seven (7) days. Asphalt concrete for tapers shall be commercial quality and may be spread and compacted by any method that will produce a smooth riding surface. Asphalt concrete tapers shall be completely removed, including removing all loose material from the underlying surface, before placing the permanent surfacing. Placement of Asphalt Rubber Hot Mix (ARHM) shall be done within three days after the cold milling operation. 302-4 SLURRY SEAL SURFACING. 302-4.1 General. Add the following: The Contractor shall immediately inform the City of any necessary asphalt patching or repairs, and all other roadway surface preparation work not included in these specifications, but is required in order to achieve the required quality of slurry seal work, at any project location. Prior to Slurry application, the Contractor shall perform the following preparation Work in all project areas, unless otherwise specified: 1)Remove all existing pavement striping, markings, and legends, and raised pavement markers per Section 314, “TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT PARKERS,” in these Special Provisions. 2)Apply crack sealant in accordance to Section 302-14 “BITUMINOUS PAVEMENT CRACK SEALING,” of these Special Provisions. 3)Protect all manhole covers, drain inlet covers, monument covers and all other utility covers from Slurry Seal operations by applying a sheet of plastic, cut to fit or placing a plastic bag over the exposed facilities or other methods approved by the Engineer. All traces of plastic, residual emulsion and Slurry shall be removed from all manhole covers, drain inlet covers, monument covers and all other utility covers as quickly as possible, after the application of Slurry and/or prior to final acceptance of the project. 4)Clean all surfaces that are to be Slurried, including removing all debris, vegetation, and other organic matter, removing any standing water, and sweeping the project area to remove all loose rocks and material. SP-18 G.11.b Packet Pg. 494 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) 302-4.11 Measurement and Payment. Delete this subsection and replace with the following: Slurry will be measured by the square foot (SF) for the actual pavement area slurry sealed. Quantities shown in the Bidder’s Proposal are based on estimated measurements of the project areas and are approximations only. Compensation for preparation Work described in this Section will be considered as included in the Contract Unit Price per Street for the items of work involved and no additional compensation will be allowed therefore. No payment shall be made for any area requiring re-application of Slurry due to damage of Slurry, prior to acceptance of Work. 302-5 ASPHALT CONCRETE PAVEMENT. 302-5.4 Tack Coat. Add the following paragraph: A Tack Coat shall be applied between base and finish/surface courses when i) the finish/surface course is not placed immediately after the base course (within 24 hours AND with no traffic using the base course surface); ii) to existing paved surfaces where new asphalt concrete overlaps or abuts existing pavement; and iii) along all edges of concrete gutters and PCC pavement slabs. There shall be no separate payment for Tack Coat. 302-5.8 Manhole (and other structures ). Add the following: Contractor shall be required to remove manholes and utility access covers to below the depth to be removed and restore said covers to finish grade upon completion of paving. Add the following subsection: 302-5.8.1 Payment. Payment shall be per the Contract Unit Price bid per each for adjustment of utility access covers (valves, meters, pull boxes) and manholes to grade. When applied to pull boxes, adjustment shall include the lowering or raising of conduits accordingly, as required per this provision. Add the following subsections: 302-14 BITUMINOUS PAVEMENT CRACK SEALING. 302-14.1 General. Bituminous pavement crack sealing shall consists of furnishing all labor, materials, tools, equipment, and incidentals necessary to complete the Work involved in the application of bituminous pavement crack sealant. All pavement cracks equal to 1/4” in width or greater shall be sealed. 302-14.2 Cleaning. Prior to crack sealing, the Contractor shall be responsible for properly cleaning all pavement cracks to be sealed, to the satisfaction of the Engineer. Cleaning of SP-19 G.11.b Packet Pg. 495 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) pavement cracks shall include, but is not limited to, the application of approved week killer, as specified by the manufacture or Engineer, removal of debris or loose material from cracks, and cleaning of cracks with a hot air lance. 302-14.3 Materials. The crack sealant shall be a mixture of asphalt cement, aromatic rubber extender, oil and a minimum of 20% powdered rubber by weight, combined in such a manner as to produce a material with the following properties: 1)WORKABILITY.The material shall pour readily and penetrate large cracks at temperatures below 400 degrees Fahrenheit. 2)CURING. The product shall contain no water or volatile solvents and shall cure immediately upon cooling to a sufficient viscosity to prevent tracking by traffic. 3)LABORATORY EVALUATION. When the sample of the product has been heated at 350 degrees Fahrenheit for two hours, it shall pass the following tests: •Softening Point (R & B): 135 degrees Fahrenheit Min. (ASTM D312) •Flexibility: A 1/8" thick specimen of the product conditioned to 10 degrees Fahrenheit shall be capable of being bent to a 90-degree angle over 1" mandrel without cracking. •The sealer shall be forced into the crack by use of a squeegee. SECTION 303 - CONCRETE AND MASONRY CONSTRUCTION 303-5 CONCRETE CURBS, WALKS, GUTTERS, CROSS GUTTERS, ALLEY INTERSECTIONS, ACCESS RAMPS, AND DRIVEWAYS 303-5.5. Finishing 303-5.5.5. Alley Intersections, Access Ramps, and Driveways. Add the following: Unless otherwise approved by the Engineer, the entire affected curb and gutter portion shall be removed by sawcutting the adjacent AC pavement one (1) foot from the edge of the PCC gutter. Where applicable, the contractor shall reconstruct this one (1) foot wide section with a 3-inch thick section of AC pavement (C2-PG-64-10) on a 4-inch thick section of 1-sack cement and sand slurry mix on an 8-inch thick section of untreated Base. If the affected curb and gutter is located in a spandrel, the spandrel shall be sawcut six inches (6”) minimum from the flow line of the gutter and the spandrel reconstructed to match the existing spandrel portion to remain and be on 8 inches of untreated Base. No extra payment will be allowed for the PCC spandrel construction. PCC Access Ramps shall be constructed at locations shown on the Plans and per the 2015 Caltrans Standard Plan A88A, included in Appendix IV. PCC Access Ramps shall not be poured monolithically with concrete curb. Access ramps constructed in existing curb returns may obliterate survey tie points. The Contractor shall give a minimum of three (3) work days advance notice of each location to SP-20 G.11.b Packet Pg. 496 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) the Engineer prior to removals so the CITY may reestablish the existing survey tie points. Detectable Warning Surface. Access ramps shall have a single piece prefabricated detectable warning surface with dimensions of 36-inches (perpendicular to curb) by 48-inches wide (along curb) installed in accordance with the 2015 Caltrans Standard Plan A88A and comply with the requirements of the Americans with Disabilities Act (ADA). Detectable warnings shall consist of raised truncated domes with a base diameter of nominal 0.9 inches, a top diameter of nominal 0.45 inches, a height of nominal 0.20 inches and a center-to-center spacing of nominal 2.35 in (60 mm). The edge of the detectable warning surface nearest the street shall be between 6” and 8” from the gutter flowline. The detectable warning surface shall be a Cast-In-Place Replaceable Tactile Warning Surface Tile. The color of the detectable warning surface shall be Dark Gray (Federal Color No. 36118) or as approved by the Engineer prior to installation. The detectable warning surface shall be installed in accordance with the manufacturer’s recommendations and instructions. The manufacturer shall provide a minimum 5-year warranty, guaranteeing replacement when there is a defect in the dome shape, color fastness, sound-on-cane acoustic quality, resilience or attachment. The warranty period shall begin on the date of acceptance of the Contract. 303-5.7 Repairs and Replacements [Add to Subsection 303-5.7, “Repairs and Replacements,” of the Standard Specifications, the following:] In order to minimize vandalism damage to the finished PCC surfaces, the Contractor shall plan his work so that no PCC is poured after 1:00 p.m., unless otherwise authorized by the Engineer in the field. The Contractor shall barricade and protect placed Portland Cement Concrete from all damages, marks, mars, and/or graffiti. Any Portland Cement Concrete damaged, defaced, discolored, or defective shall be replaced to the satisfaction of the Engineer at the Contractor's expense, and no additional time will be allowed. Grading, patching, or other remedies to correct the situation will not be accepted unless in the opinion of the Engineer the vandalized area is so small that it does not warrant replacement. Concrete replacement areas shall be from score mark or control joint to score mark or control joint, and full width of the sidewalk. All replacement areas shall be saw cut. SECTION 601 – WORK AREA TRAFFIC CONTROL 601-1 General. Replace entire subsection as follows: Work area traffic control shall comply with California Manual on Uniform Traffic Control Devices (MUTCD) Standards. SP-21 G.11.b Packet Pg. 497 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) BASE BID PROJECT LOCATIONS *MAP IS FOR GENERAL LOCATION ONLY Arliss Lane Arliss Lane McClarren St Orangewood Ct Mavis St Vivienda Ave Dos Rios Ave Franklin St EX-1 G.11.b Packet Pg. 498 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) ADDITIVE BID PROJECT LOCATIONS Vista Grande Way Minona Ct Glendora Drive Pascal Ave Arliss Dr Eton Dr Palm Ct W. Litton Ave Miriam Way Robin Way Honey Hill Dr Jensen CtDe Soto St Lark St Willet Ave Dutch St Dos Rios Ave Arliss Way Mirado Ave Flamingo St Nandina St Pascal Ave Royal Ave Vivienda Ave EX-2 G.11.b Packet Pg. 499 At t a c h m e n t : C o n t r a c t o r A g r e e m e n t ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 500 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 501 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 502 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 503 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 504 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 505 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 506 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 507 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 508 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 509 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 510 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 511 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 512 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 513 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 514 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 515 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 516 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 517 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 518 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 519 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 520 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 521 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) G.11.c Packet Pg. 522 At t a c h m e n t : 1 8 - 0 2 - O f f i c i a l B i d - H a r d y H a r p e r ( P a v e m e n t R e h a b i l i t a t i o n P r o j e c t ) AGENDA REPORT MEETING DATE: June 26, 2018 Council Item TITLE: 2030 Vision Report (Policy, Revisions and Next Steps) PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: 1) Receive and File Consultant Report on the 2030 Vision; 2) Approve Phase II of the City Manager’s Implementation Plan for the City Council’s 2030 Vision; 3) Receive and File the City Council’s current Governance Policy or provide staff direction on next steps; 4) Direct staff to schedule Workshops/Team Building exercise with City Manager and City Council to discuss progress of Phase II of the City Manager’s Implementation Plan for the 2030 Vision. 2030 VISION STATEMENT This staff report embraces the Core Values identified in the City of Grand Terrace’s 2014, 2030 Vision. The Core Values were reaffirmed twice, during two half day updates to the 2030 Vision. The half day updates to the 2030 Vision occurred on May 13, 2017 and again in February 24, 2018. The Core Values are: Open and Inclusive Government, Honesty and Integrity, Mutual Respect, Exceptional Customer Service, Innovation and Creativity, and Positive and Productive Work Environment. BACKGROUND: In 2017, only two of the original five Council Members that approved the 2030 Vision Strategic Plan were still present on the City Council, therefore the Council decided to conduct an update the 2030 Vision to educate the new members and determine if the goals and objectives within the 2030 Vision were relevant with a new majority on the Council. In addition to the half day workshops, the consultant conducted individual interviews with council members to identify their priorities and concerns as they relate to the 2030 Vision. The consultant submitted its report along with an executive summary of the meetings and recommendations for next steps (Attachment I). To confirm or correct the existing implementation plan of the 2030 Vision, Council weighed in on staff’s progress toward achieving the five strategic goals. While the Council identified some successes, key recommendations emerged: · Identify specific strategies for developing and renewing community partnerships · Adopt the Council Governance Protocols · Develop and adopt a social media policy · Pursue the Council’s teambuilding initiative · Make comprehensive communication strategy a high priority G.12 Packet Pg. 523 In addition, the Council felt a larger discussion was needed on public safety; formal approval of the City Manager’s Implementation Plan Phase II of the 2030 Vision (Attachment II); and a better understanding and implementation of the City’s social media policy. Although the City Council reaffirmed its existing governance policy during the first half day workshop and discussed it again at the second half day workshop, it appears that Council Members may want to spend more time on the Governance Policies beyond formally approving the existing policy. DISCUSSION: Phase II of the City Manager’s Implementation Plan of the 2030 Vision is staff’s attempt to align resources and move the organization toward the goals as established by the City Council within the 2030 Vision. Because of the planning and implementation of the 2030 Vision, the City finds itself in a different fiscal and organizational position today than it was during the development of the 2030 Vision almost four years ago. It appears that redefining and formalizing relationships and protocols are needed to address the recurring themes that developed from the half day workshops. Community Partnerships In 2014, under the threat of fiscal insolvency, the City of Grand Terrace abdicated its role as lead agency for community events. In some cases, leaving volunteers to manage and organize events and facilities without any City support. While nonprofit organizations and community leaders stepped in and managed City facilities and planned events in City facilities, the City was fortunate it did not incur significant liability. While community partnerships are helpful and desired, the City can no longer afford to abdicate its responsibilities. The City must at a minimum manage the use of its facilities, insure full cost recovery (or at least understand the true costs) and ensure all members of the community have access to utilize facilities. It is important that the City implement a fair and equitable process for community members wanting access to City facilities. The reality of 2018 will require Policy Makers in Grand Terrace to formalize partnerships and agreements to clearly establish boundaries and costs. While cost is always a factor, Policy Makers will determine if Quality of Life events are worth the expense associated with community events. Staff will ensure that agreements with community partners are clear and transparent, so there will be no misunderstanding between partners. Governance The City has an existing Governance Policy, which defines certain protocols and behavior (Attachment III). However, based on comments from various Council members, these policies are either not being implemented correctly, are incomplete or G.12 Packet Pg. 524 not sufficient to meet the needs of the existing Council. Staff recommends the City Council establish a subcommittee to review governance policies or establish a separate workshop with the Council to discuss, analyze or update the existing Governance Policy. This may also be a subject matter within a larger team building exercise for the City Council. Social Media Policy Staff continues to work on its social media policy and base on the training provided during the last half day workshop, staff will be bringing the JPIA’s policy forward as our social media policy (Attachment IV). I believe the attorney that spoke at our workshop answered all questions relating to participation on all non-city social media sites. Team Building for City Council and City Manager Staff reached out to ILG, JPIA and the International City Manager Association (ICMA). The various agencies were very helpful and provided the attached resources (Attachment V). Staff recommends that Council utilize the JPIA resource to help facilitate the City Manager’s annual evaluation (Attachment VI). The City Manager’s Implementation Plan should be a cornerstone of performance expectations by the Council and the Implementation Plan Phase II should be reviewed and discussed with the City Manager on a quarterly basis. The Facilitator from the JPIA will help the Council and the City Manager clearly define expectations and best practices in communication. Comprehensive Communication Strategy Staff is actively preparing communication plans for large events, developing PSA’s for print and audio media, as well as internet services. However, the Council may want to further define this issue during its teambuilding workshops with the City Manager. Most events held at City facilities are perceived to be sponsored by the City when in fact they are not. The City Manager needs clear direction from the entire Council on event support, so that staff can meet the Council’s expectations and those expectations are clearly articulated to our community partners. FISCAL IMPACT: No fiscal impact. ATTACHMENTS: • Attachment I (PDF) • Attachment II (PDF) • Attachment III (PDF) • Attachment IV (PDF) • Attachment V (PDF) • Attachment VI (PDF) G.12 Packet Pg. 525 APPROVALS: G. Harold Duffey Completed 06/21/2018 1:41 PM City Attorney Completed 06/21/2018 1:59 PM Finance Completed 06/21/2018 2:37 PM City Manager Completed 06/21/2018 2:42 PM City Council Pending 06/26/2018 6:00 PM G.12 Packet Pg. 526 G.12.a Packet Pg. 527 At t a c h m e n t : A t t a c h m e n t I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.a Packet Pg. 528 At t a c h m e n t : A t t a c h m e n t I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.a Packet Pg. 529 At t a c h m e n t : A t t a c h m e n t I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.a Packet Pg. 530 At t a c h m e n t : A t t a c h m e n t I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.a Packet Pg. 531 At t a c h m e n t : A t t a c h m e n t I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.a Packet Pg. 532 At t a c h m e n t : A t t a c h m e n t I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.a Packet Pg. 533 At t a c h m e n t : A t t a c h m e n t I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.a Packet Pg. 534 At t a c h m e n t : A t t a c h m e n t I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.a Packet Pg. 535 At t a c h m e n t : A t t a c h m e n t I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.a Packet Pg. 536 At t a c h m e n t : A t t a c h m e n t I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.a Packet Pg. 537 At t a c h m e n t : A t t a c h m e n t I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 538 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 539 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 540 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 541 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 542 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 543 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 544 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 545 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 546 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 547 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 548 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 549 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 550 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 551 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 552 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 553 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 554 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 555 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.b Packet Pg. 556 At t a c h m e n t : A t t a c h m e n t I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.c Packet Pg. 557 At t a c h m e n t : A t t a c h m e n t I I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.c Packet Pg. 558 At t a c h m e n t : A t t a c h m e n t I I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.c Packet Pg. 559 At t a c h m e n t : A t t a c h m e n t I I I ( 2 0 3 0 V i s i o n R e p o r t ) G.12.c Packet Pg. 560 At t a c h m e n t : A t t a c h m e n t I I I ( 2 0 3 0 V i s i o n R e p o r t ) California JPIA Social Media Policy Purpose This policy is to establish guidelines on the use of social media sites by the California Joint Powers Insurance Authority (“Authority”) as an additional means of conveying Authority information to its members and visitors and maximizing the promotion of Authority programs and services. The intended purpose of establishing social media pages for the Authority is to establish an interactive communication platform and to disseminate information from the Authority and about the Authority to its members and visitors. This policy is also intended to mitigate associated risks from use of social media technology where possible. The Authority has an overriding interest and expectation in protecting the integrity of information posted on its social media pages and deciding what is “spoken” on behalf of the Authority. This policy applies wholly to the Authority and all Authority employees who use social media sites and/or technology on behalf of the Authority. All questions relating to this policy should be directed to the Chief Executive Officer. Definitions “Social media sites” means content created by individuals, using accessible and interactive publishing technologies through and on the internet. Social media uses many technologies and platforms, including social networking, blogs, wikis, photo and video sharing, and more. “Authority social media page” means a page on a social media site which the Authority establishes and maintains, and over which it has control over all postings, except for advertisements or hyperlinks by the social media site’s owners, vendors or partners. “Post” or “Comment” means information, articles, pictures, videos, hyperlinks or any other form of content or communication posted on any Authority social media page. General Policy The Authority’s official website at www.cjpia.org will remain the Authority’s primary source and means of internet communication. To the extent possible, a link to the Authority’s official website shall be included on any Authority social media page. Wherever possible, Authority social media pages should link back to the official Authority website for forms, documents, online services and other information necessary to conduct business with the Authority. Information posted by the Authority on social media pages will supplement and not replace required notices and standard methods of communication. G.12.d Packet Pg. 561 At t a c h m e n t : A t t a c h m e n t I V ( 2 0 3 0 V i s i o n R e p o r t ) Not all forms of social media may be appropriate for use by the Authority and any social media page established on behalf of the Authority must be approved by the Chief Executive Officer. Consideration shall be given to the overall nature, theme and suitability for use for Authority purposes. Authority social media pages should make clear that they are maintained by the Authority and state that they follow the Authority’s social media policy. To the extent possible, this policy must be displayed to users or made available by hyperlink. All photos posted by the Authority on its social media pages shall be for use in marketing and promotion of Authority programs and services. Under no circumstances will the Authority use photos of individuals who expressly ask that their photos not be made public. Authority social media pages are subject to the California Public Records Act. Any content maintained in a social media format that is related to Authority business, including a list of subscribers, posted communication, and communication submitted for posting, may be a public record subject to public disclosure. All such content must be retained with the Public Records Act and the Authority’s document retention policy. Employees representing the Authority and posting content on behalf of the Authority on its social medial pages must conduct themselves at all times as a representative of the Authority and in accordance with all Authority policies. Employees found in violation of this policy may be subject to disciplinary action, up to and including termination of employment. This policy may be revised at any time upon approval by the Chief Executive Officer. Every attempt will be made to provide prior notice of any changes. However, when deemed necessary in order to fully protect the Authority’s interests, the interests of the public, and to more fully protect the safety of the public, including employees governed by this policy, then this policy may be changed without notice. Site Management and Content Social media sites approved for official use by the Authority include Facebook, Twitter, and LinkedIn. All approved social media sites must provide a mechanism for the employee to remove posts or prevent the posting of content that violates this policy. The Authority’s staff shall administer and monitor the Authority’s social media pages and shall maintain all login and password information. The Authority’s social media pages are to be used for informational purposes and all content must pertain to the Authority and/or Authority business, programs, services or events. The Authority shall have full permission and rights to any content posted by or on behalf of the Authority, including all photographs and videos. G.12.d Packet Pg. 562 At t a c h m e n t : A t t a c h m e n t I V ( 2 0 3 0 V i s i o n R e p o r t ) Authority social media pages shall be managed consistent with the Brown Act, the Political Reform Act, and the California Election Code. Members of the Authority’s board of directors, executive committee, or advisory committees shall not post or respond to any posts, comments or publications on any Authority social media page, or use any Authority social media page to blog or engage in serial meetings, or otherwise discuss, deliberate, or express opinions on any issue within the subject matter jurisdiction of the board of directors or executive committee, or for any political purpose. Authority staff will be responsible for posting content on the Authority’s social media pages on behalf of the Authority, monitoring content, responding to comments where appropriate, and ensuring adherence to this policy. Staff must review the Authority’s social media pages on a daily basis to ensure compliance with this policy. In addition, staff must immediately alert the Chief Executive Officer to any potential content posted on the Authority’s social media pages that violates this policy. Content posted by staff on the Authority’s social media pages shall be done during normal business hours. After-hours and weekend postings of content shall only be made with approval from the Chief Executive Officer. Any employee authorized to post content on the Authority’s social media pages shall not express his or her own personal views or concerns. Rather, posting of content by any authorized employee shall only reflect the views of the Authority. Any employee authorized to post on the Authority’s social media pages shall review, be familiar with, and comply with this policy and the social media site’s use policies and terms and conditions. The Authority reserves the right to have any content restricted or removed if deemed to be in violation of this policy or any applicable federal, state or local law. Any such removed content must be retained consistent with the Public Records Act, where applicable, and/or the Authority’s document retention policy, including the date, time and identify of the poster, when available. Comment and Response Policy Many social media sites permit and invite posts and comments by site users. By permitting use of this feature, the Authority does not intent to create a general public forum, and all comments and posts must comply with this policy. The Authority’s Terms of Use, as set forth below, must be displayed on any Authority social media page or made available by hyperlink. The Authority intends for its use of any social media to relate solely to matters of Authority business. A comment or post by a member of the public on any Authority social media page is the opinion of the commenter or poster only and does not imply endorsement of, agreement with, or reflect the opinions or policies of the Authority. The following posts or comments are inappropriate and are subject to removal or restriction by the Authority: G.12.d Packet Pg. 563 At t a c h m e n t : A t t a c h m e n t I V ( 2 0 3 0 V i s i o n R e p o r t ) • Profane, obscene, violent, or pornographic content and/or language; • Content that promotes, fosters, or perpetuates discrimination or harassment on the basis of race, creed, color, age, religion, gender, national origin, sexual orientation or any other category protected by local, state or federal law; • Defamatory, derogatory or personal attacks on any Authority employee or official; • Threats to any person or organization or encouragement of illegal activity; • Information that tends to compromise the safety or security of Authority employees, the public, public systems or the Authority’s technology resources; • Content that violates any legal ownership interest, such as a copyright or trademark; • Content containing personal information such as home addresses, phone numbers, social security numbers, dates of birth or driver’s license numbers; • Solicitation of commerce, including any advertising or business services or products for sale; • Content that violates any federal, state or local laws; • Comments in support of, opposition to, any political campaigns or ballot measures; • Comments not related to Authority posts, business, information, announcements, events or comments not related to the original topic, including random or unintelligible posts; • Comments or posts on topics or issues not within the jurisdictional purview of the Authority. The above list is not necessarily exhaustive, and the Authority reserves the right to remove or restrict any post or comment that violates the purpose or spirit of this policy. Any employee authorized to post on the Authority’s social media pages shall use his or her best judgment in deciding whether or not to respond to a post or comment and shall avoid engaging any user in an argumentative or offensive manner. Any response by an authorized employee made on behalf of the Authority shall comply with all terms of this policy. Content in any post or response made on behalf of the Authority shall not specifically refer to any Authority vendor, supplier, member, contractor, employee, or official without the approval of the Chief Executive Officer. G.12.d Packet Pg. 564 At t a c h m e n t : A t t a c h m e n t I V ( 2 0 3 0 V i s i o n R e p o r t ) G.12.e Packet Pg. 565 At t a c h m e n t : A t t a c h m e n t V ( 2 0 3 0 V i s i o n R e p o r t ) G.12.e Packet Pg. 566 At t a c h m e n t : A t t a c h m e n t V ( 2 0 3 0 V i s i o n R e p o r t ) G.12.e Packet Pg. 567 At t a c h m e n t : A t t a c h m e n t V ( 2 0 3 0 V i s i o n R e p o r t ) G.12.e Packet Pg. 568 At t a c h m e n t : A t t a c h m e n t V ( 2 0 3 0 V i s i o n R e p o r t ) G.12.e Packet Pg. 569 At t a c h m e n t : A t t a c h m e n t V ( 2 0 3 0 V i s i o n R e p o r t ) G.12.e Packet Pg. 570 At t a c h m e n t : A t t a c h m e n t V ( 2 0 3 0 V i s i o n R e p o r t ) G.12.e Packet Pg. 571 At t a c h m e n t : A t t a c h m e n t V ( 2 0 3 0 V i s i o n R e p o r t ) G.12.f Packet Pg. 572 At t a c h m e n t : A t t a c h m e n t V I ( 2 0 3 0 V i s i o n R e p o r t ) AGENDA REPORT MEETING DATE: June 26, 2018 Successor Agency Item TITLE: Approve the Sale of Successor Agency Property Located on the North Side of Barton Road and West of Vivienda Avenue PRESENTED BY: Sandra Molina, Planning & Development Services Director RECOMMENDATION: 1. Approve the Sale of Successor Agency Property Identified as Property 1 in the Adopted Long-Range Property Management Plan, Subject to the Terms Specified Below:: a. The sale price of the property shall be the higher of $400,000 or the prepared Broker’s Price Opinion; b. Escrow shall close 90 days from the date of opening, unless extended by the Executive Director; c. The sale is subject to the Planning Commission determining the sale of the Property and is consistent with the City’s General Plan; and 2. Authorize the Executive Director to Execute a Purchase and Sale AgreementcConsistent with the Terms outlined above and such additional Terms as may be required. 2030 VISION STATEMENT: This staff report supports Goal #3: Promote Economic Development: Develop Proactive Economic Development Plan to Attract New Businesses and Retain Existing Businesses. BACKGROUND: The subject property is made up of two separate parcels totaling approximately 38,000 square feet. The property is identified in the adopted Long-Range Property Management Plan (PMP) as Property 1. The PMP, as approved by the Department of Finance, ;lists Property 1 for liquidation. The proposed buyer is D&MJFH 1, LLC, represented by Douglas Jacobsen. Mr. Jacobsen also represents the property at the northwest corner of Barton Road and Vivienda Avenue. Attachment 1 is a Letter of Intent (Agreement) to purchase Property 1. DISCUSSION: G.13 Packet Pg. 573 The Agency Executive Director received the attached Letter of Intent to purchase Property 1 at a purchase price of $400,000. This is the best offer received. The PMP prepared in 2013 and revised in 2014 estimated the value of Property 1 at $350,000. Refer to Attachment 2 for the analysis of Property 1 from the PMP. Market values have increased since 2014 and it is reasonable to expect the value of Property 1 to have increased as well. To ensure that the Agency receives fair market value of the property, one of the terms of the purchase and sale agreement will be that the Buyer will purchase the property at the higher of $400,000 or value set by a Broker’s Price Opinion of Value. As shown in the Letter of Intent, the Buyer desires to enter and close escrow quickly. Escrow is proposed to close within 30 days of opening, but no later than 90 days. However, the purchase is subject to a contingency (Section 8) that the Buyer executes a purchase agreement and opens escrow on the property located at 22182 Barton Road. The properties sits between two dynamic corners in Grand Terrace. Over 28,000 cars per day circulate through the intersection at Barton Road and Mount Vernon Avenue and over 27,000 cars per day pass through the intersection at Barton Road and Michigan Street. Assembling of the properties will allow for a cohesive design and maximizes the opportunity to capture these vehicle trips. FISCAL IMPACT: Proceeds from the sale of the property must be distributed to the appropriate taxing entities. The City’s General Fund will realize a positive financial impact of approximately $80,000. This is because there are many taxing entities that receive a percentage of the proceeds from the sale of former redevelopment agency property. The City’s General Fund receives 19.97% of the sale proceeds after deduction of qualified expenses. The largest disbursements are to the Colton Joint Unified School District (26.53%), ERAF (19.26%) and County of San Bernardino General Fund (12.72%). ATTACHMENTS: • Attachment 1 Letter of Intent to Purchase Agency Property_6.22.2018 (PDF) • Attachment 2 Property 1_from LRPMP (PDF) • Attachment 3 SA Resolution (DOCX) APPROVALS: Sandra Molina Completed 06/22/2018 7:19 PM Finance Completed 06/22/2018 7:30 PM City Attorney Completed 06/22/2018 7:52 PM City Manager Completed 06/22/2018 7:55 PM City Council Pending 06/26/2018 6:00 PM G.13 Packet Pg. 574 Page 1 June 22, 2018 Letter of Intent (Agreement) to Purchase the Property as Defined Herein Barton Rd. Grand Terrace, CA 92313 APN #0275-242-10 & 11 This Agreement shall serve to set forth the terms and conditions under which D&MJFH 1, LLC and/or assigns (Buyer) is prepared to purchase the Property as defined herein: 1. Property: Two (2) vacant lots, located on Barton Rd., Grand Terrace, CA 92313, San Bernardino County, owned by City of Grand Terrace and identified as APN #0275-242-10 and APN #0725-242-11 2. Purchase Price: Four Hundred Thousand Dollars ($400,000.00) payable in cash at Close of Escrow. 3. Buyer Deposit: Upon opening of Escrow, Buyer to deposit Ten Thousand Dollars ($10,000) with Escrow Holder in an interest bearing account. All Deposits to be credited toward the purchase price at Close of Escrow. Buyer to deposit balance of purchase price by cashier’s check or wire transfer at least one (1) day prior to Closing Date. 4. Agreement: This Agreement, shall serve to open Escrow upon full execution by both Buyer and Seller, along with any additional escrow instructions required by Escrow Holder. 5. Opening of Escrow: Opening of Escrow is defined herein as the date by which the Escrow Holder possesses a fully executed copy of this Agreement. 6. Close of Escrow: Close of Escrow to be thirty (30) days after Opening of Escrow, unless Seller requires additional time, but no later than ninety (90) days from Opening of Escrow. 7. Due Diligence Period: Buyer to have ten (10) days to perform all necessary Due Diligence. Due Diligence period to begin upon mutual execution of this Agreement. 8. Contingency: Subject to Buyer having a fully executed Agreement and an open escrow for the property at 22182 Barton Rd, Grand Terrace, CA (APN #0275-242-12) G.13.a Packet Pg. 575 At t a c h m e n t : A t t a c h m e n t 1 L e t t e r o f I n t e n t t o P u r c h a s e A g e n c y P r o p e r t y _ 6 . 2 2 . 2 0 1 8 ( S a l e o f A g e n c y P r o p e r t y 1 ) Page 2 9. Title & Escrow: Title & Escrow to be Fidelity National Title Company. Buyer and Seller to each pay 50% of the Escrow fees. All other costs shall be paid per County custom. 9.1 Title Approval: Promptly after Opening of Escrow, Seller shall, at Seller’s expense, provide Buyer with a current preliminary Title Report issued by Fidelity National Title Company showing the status of title of the Property together with copies of all documents and plotted easements relating to title referenced in the Title Report. Within five (5) days of Buyer’s receipt of the Title Report, Title Documents and plotted easements, Buyer shall notify Seller and Escrow Holder, in writing, of any unacceptable exceptions on the Title Report. If Buyer fails, during such five (5) day period to approve or disapprove any unacceptable exceptions shown on the Title Report, Buyer shall be deemed to have approved the Title Report. Should Buyer disapprove of any title matter, Seller shall use its best efforts to provide for the removal of such title matter. Seller shall convey fee simple title to the Property and provide Buyer with a standard Title Policy, subject only to the non delinquent real property taxes and exceptions shown on the Title Report approved by Buyer. Seller shall eliminate all other exceptions to title prior to Close of Escrow. 10. Property Documents: Within five (5) days following the mutual execution of this Agreement, Seller shall deliver to Buyer all available site information to include, but not be limited to, surveys, environmental studies, scaled site plans, improvement plans, easements, soils reports, agreements or conditions pertaining to the site or any other pertinent information in Seller’s possession relating to the Property. If this transaction is terminated for any reason, Buyer shall return all documents to Seller within three (3) business days of termination. 11. Right to Enter: Buyer and its agents, employees or consultants, shall have the right to enter upon the Property and conduct, at its sole expense, such surveys, environmental audits, studies and investigations as Buyer deems necessary to satisfy itself in its complete and sole discretion of all matters affecting the Property. If Buyer excavates or otherwise disturbs the condition of the Property, Buyer shall restore the Property to the condition it would have been absent such excavations or disturbances by Buyer. Buyer shall indemnify, defend G.13.a Packet Pg. 576 At t a c h m e n t : A t t a c h m e n t 1 L e t t e r o f I n t e n t t o P u r c h a s e A g e n c y P r o p e r t y _ 6 . 2 2 . 2 0 1 8 ( S a l e o f A g e n c y P r o p e r t y 1 ) G.13.a Packet Pg. 577 At t a c h m e n t : A t t a c h m e n t 1 L e t t e r o f I n t e n t t o P u r c h a s e A g e n c y P r o p e r t y _ 6 . 2 2 . 2 0 1 8 ( S a l e o f A g e n c y P r o p e r t y 1 ) 2.0 Amended Long-Range Property Management Plan City of Grand Terrace Successor Agency November 13,2014 Page 8 0'21 Long-Range Property Management Plan Property #1: 22100 Block of Barton Road -Parcel Data -Property #1 Address APN Lot Size Use Zoning Current Title 22100 Block of Barton Road 0275-242-10 & 0275-242-11 0.88 acres (38,333 square feet) Vacant land BRSP -General Commercial City of Grand Terrace Successor Agency _ The analyses, projections. assumptions, rates of retum. and any examples presented herein are for Illustrative purposes and are not a guarantee of actual and/or future results. Project pro forma and lax analyses are projections .A.: only. Actual results may differ matenally from those expressed in this analysis. kosm2.1!.-885 South Figueroa Street. 35th Floor Los Angeles CalWornia 90017 ph 213 417 3300 fax 213 417 3311 RESOLUTION NO. 2014-06 PAGE 8 OF 21 DECEMBER 17, 2014 G.13.b Packet Pg. 578 At t a c h m e n t : A t t a c h m e n t 2 P r o p e r t y 1 _ f r o m L R P M P ( S a l e o f A g e n c y P r o p e r t y 1 ) Long-Range Property Management Plan City of Grand Terrace Successor Agency November 13,2014 Page 9 of21 'Acquisition & Valuation Information -Property #1 Purchase Date Purchase Price Funding Source Purpose 1/272009 (APN #0275-242-11) & 8/1/2009 (APN #0275-242-10) $399,231 Tax increment Future commercial development in advancement of RDA planning objectives Estimate of Current Value Method of Valuation $350,000 Professional appraisal obtained by City dated August 23,2011 Revenues Generated by Property & Contractual Requirements -Property #1 No Revenues or Contractual Requirements There are no revenues generated by this property, and there no contractual requirements related to this property. History of Environmental Contamination or Remediation Efforts -Property #1 Soil Removal Required Phase I Environmental Site Assessment and Limited Phase II Environmental Site Screening dated March 182009, April 15, 2009 and September 11, 2009. No known history of environmental contamination, designation as Brownfield site, or remediation was identified. During the aforementioned escrow, a subsequent Phase 1 Assessment was conducted by O'Reilly, which identified a 10 cubic yard soil pile, as a Recognized Environmental Concern (REC). Additional soil sampling of the soil pile determined the stockpile contains non-hazardous levels of diesel and motor oil range hydrocarbons. As a condition to the close of escrow, O'Reilly was requiring the Agency to remove the soil from the property. To properly dispose of the soil pile to the appropriate treatment storage disposal facility, additional analysis for VOC's and metals is required. The Agency has included the anticipated cost of soil removal on the Recognized Obligation Payment Schedule ("ROPS"). R The analyses, projections, assumptions. rales of retum. and any examples presanlad harain ara for lDuslrative purposas and ara not a guarantee of actual and/or future results. Project pro fomw and tax analyses ara projections &: only. Actual results may dHrer malarially from !hose axpressed In this analysis. kosm2.Il-865 South Figueroa Slreet. 35th Floor LosAngales California 90017 ph 213.417 3300 fax 213 417 3311 RESOLUTION NO. 2014-06 PAGE 9 OF 21 DECEMBER 17,2014 G.13.b Packet Pg. 579 At t a c h m e n t : A t t a c h m e n t 2 P r o p e r t y 1 _ f r o m L R P M P ( S a l e o f A g e n c y P r o p e r t y 1 ) Potential for TOO Agency Planning Objectives Not applicable Long-Range Property Management Plan City of Grand Terrace Successor Agency November 13, 2014 Page 10 of21 Future development of retail commercial uses will advance Agency objectives of elimination of blight and strengthening of commercial uses and the economic base of the community r~r_ief}i1sfory of Pr~vious Development Prop<?sals and Activities -Pro-perty #.1· -, History This property was in escrow for sale to O'Reilly Automotive Stores, Inc. ("O'Reilly") in May; however, escrow was terminated in AUQust of 2013 due to redevelopment dissolution. i~~~~mmendatio,! for Disposition -Property #f --. Liquidation As the Purchase and Sale Agreement with O'Reilly is no longer in place at this time, it is recommended that the property be sold to a developer or eAd-user for development consistent with Agency planning objectives for a sale price consistent with estimate of current value. Revenue generated from the sale of this property is proposed to be distributed to local taxing agencies pursuant to AS 1484. _ The analyses, projections, assumptions. rates of return , and any examples presented herain ara for Illustrative purposes and are not a guarantee of actual and/or futura results. Project pro forma and tax analyses ara projections &: only, Actual rasults may differ materially from those expressed in this analysis. kOSID2,.n 885 South Figueroa Street, 35th Floor LosAnoeles Cahfornia 90017 ph 213.417 3300 fax 213 417,3311 RESOLUTION NO. 2014-06 PAGE 100F21 DECEMBER 17,2014 G.13.b Packet Pg. 580 At t a c h m e n t : A t t a c h m e n t 2 P r o p e r t y 1 _ f r o m L R P M P ( S a l e o f A g e n c y P r o p e r t y 1 ) 1 RESOLUTION NO. SA ____ A RESOLUTION OF THE SUCCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY APPROVING THE SALE OF REAL PROPERTY LOCATED ON THE NORTH SIDE OF BARTON ROAD, EAST OF VIVIENDA AVENUE IDENTIFIED AS ASSESSOR’S PARCEL NUMBERS 0275-242-10 AND 11, SUBJECT TO CERTAIN TERMS AS CONTAINED IN THIS RESOLUTION WHEREAS, the former Redevelopment Agency of the City of Grand Terrace (Former RDA) administered the implementation of various redevelopment projects, programs, and activities within designated redevelopment project areas throughout the City of Grand Terrace (City); and WHEREAS, in accordance with Assembly Bill x 1 26 (AB 26), the Former RDA dissolved as of February 1, 2012, at which time the City of Grand Terrace, solely in its capacity as the designated successor agency to the Former RDA (Successor Agency), assumed the Former RDA's assets and obligations; and WHEREAS, the Successor Agency is required to administer the winding down of the Former RDA's operations and to ensure compliance with the Former RDA's obligations in accordance with AB 26, as subsequently amended (collectively, the Dissolution Laws); and WHEREAS, the San Bernardino County Auditor (County Auditor), the State Controller, and the State Department of Finance (DOF) also possess certain rights and obligations under the Dissolution Laws with respect to the Successor Agency's administration of winding down the Former RDA's operations; and WHEREAS, in late 2014, the Successor Agency and the DOF approved the Amended and Restated Long-Range Property Management Plan (LRPMP), which governs the Successor Agency's disposition of its non-housing real property assets, in accordance with California Health and Safety Code (Code) section 34191.S(c); and WHEREAS, among other things, the LRPMP requires the Successor Agency to liquidate several real property assets (Liquidation Sites), which will result in the local taxing entities, such as the City, the County of San Bernardino, local school districts, and local special districts, receiving a pro rata distribution of the net sale proceeds in the same proportion as their share of general property tax revenues; and G.13.c Packet Pg. 581 At t a c h m e n t : A t t a c h m e n t 3 S A R e s o l u t i o n ( S a l e o f A g e n c y P r o p e r t y 1 ) 2 WHEREAS, the Successor Agency's sale of Liquidation Sites is subject to the LRPMP and the Dissolution Laws; and WHEREAS, one of the Liquidation Sites currently owned by the Successor Agency is that certain real property commonly referred to as Property 1 in the LRPMP, generally located on the north side of Barton Road, east of Vivienda Avenue, Grand Terrace, California (Property 1); and WHEREAS, D&MJFH 1, LLC, has submitted to the Successor Agency a signed Letter of Intent to purchase Property 1 for the purchase price of the higher of $400,000 or the Broker’s Price Opinion; and WHEREAS, D&MJFH 1, LLC and Successor Agency have negotiated a proposed real property Purchase and Sale Agreement, which is included as Exhibit 1 of this Resolution; and WHEREAS, consistent Code section 34191.5(c)(2)(B), the Successor Agency will cause the net purchase price proceeds to be distributed, pro rata, to the local taxing entities; and WHEREAS, the Successor Agency must approve the Agreement before it becomes effective, and under Code section 34191.5(f), the Successor Agency's decision will become effective immediately, without any need for review by the DOF. NOW THEREFORE, BE IT RESOLVED THAT THE SUCCESSOR DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS: Section 1. The Successor Agency finds that all of the above recitals are true and correct and are incorporated herein by reference. Section 2. The Successor Agency approves the Purchase and Sale Agreement, attached hereto, between the Agency and D7MJFH 1, LLC subject to the following terms: a. The sale price of the property shall be the higher of $400,000 or the prepared Broker’s Price Opinion; b. Escrow shall close 90 days from the date of opening, unless extended by the Executive Director; c. The sale is subject to the Planning Commission determining the sale of the Property is consistent with the City’s General Plan; and Section 3. The Successor Agency further directs and authorizes the Executive Director to take all necessary and required actions to carry out this Resolution, including but not G.13.c Packet Pg. 582 At t a c h m e n t : A t t a c h m e n t 3 S A R e s o l u t i o n ( S a l e o f A g e n c y P r o p e r t y 1 ) 3 limited to approval of a purchase and sale agreement consistent with the intent of this resolution, and meeting the requirements of the relevant sections of the Health & Safety Code, or any other applicable law. This includes, but is not limited to, submission of this Resolution to the Department of Finance and any other relevant agencies pursuant to the Health & Safety Code. Section 4. The Successor Agency shall maintain on file as a public record this Resolution as approved hereby. PASSED, APPROVED AND ADOPTED by the Successor Agency for the Grand Terrace Redevelopment Agency at a regular meeting held on the 26th day of June 2018. _______________________________ Darcy McNaboe Chair of the Successor Agency for the Community Redevelopment Agency of the City of Grand Terrace ATTEST: ______________________________ Debra L. Thomas Agency Secretary G.13.c Packet Pg. 583 At t a c h m e n t : A t t a c h m e n t 3 S A R e s o l u t i o n ( S a l e o f A g e n c y P r o p e r t y 1 )