01/14/2020CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● JANUARY 14, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter
within its jurisdiction. If you wish to address the City Council, you are invited to complete a Request to Speak Form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the
appropriate time and each person is allowed three (3) minutes speaking time.
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during
regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda
items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-
ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours.
In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of
the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later
requests will be accommodated to the extent feasible.
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
Agenda Grand Terrace City Council January 14, 2020
City of Grand Terrace Page 2
A. SPECIAL PRESENTATIONS
Proclamation - Proclaiming the Month of January 2020 as National Mentoring Month
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 11/12/2019
DEPARTMENT: CITY CLERK
3. Approval of Minutes – Regular Meeting – 12/10/2019
DEPARTMENT: CITY CLERK
4. Attachment to Minutes - 12/10/2019
DEPARTMENT: CITY CLERK
5. Check Register No. 12312019 in the Amount of $366,496.79 for Period Ending
December 31, 2019
RECOMMENDATION:
Approve Check Register No. 12312019 in the amount $366,496.79 as submitted, which
includes the Check Register Account Index for Fiscal Year 2019-20.
DEPARTMENT: FINANCE
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
Agenda Grand Terrace City Council January 14, 2020
City of Grand Terrace Page 3
E. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Bill Hussey
Council Member Sylvia Robles
Mayor Pro Tem Doug Wilson
Mayor Darcy McNaboe
F. PUBLIC HEARINGS
6. Zoning Code Amendment 19-02 to Amend Chapter 18.06 (Definitions) and Chapter
18.40 (M2 Industrial District) of the Zoning Code Pertaining to Contractor Offices and
Storage Yards
RECOMMENDATION:
1) Conduct a public hearing, and
2) Direct the City Attorney to Read by Title Only, Waive Further Reading and Introduce
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA FINDING THAT ZONING CODE AMENDMENT 19-02 IS EXEMPT
FROM REVIEW PURSUANT TO CALIFORNIA ENVIRONMENTAL QUALITY ACT
GUIDELINES SECTION 15061(b)(3) AND AMENDING CHAPTER 18.06
(DEFINITIONS) AND CHAPTER 18.40 (M2 INDUSTRIAL DISTRICT) OF TITLE 18
(ZONING) OF THE GRAND TERRACE MUNICIPAL CODE PERTAINING TO
CONTRACTOR OFFICES AND STORAGE YARDS
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
G. UNFINISHED BUSINESS - NONE
H. NEW BUSINESS
7. Provide Direction on an Undergrounding Master Plan Study
RECOMMENDATION:
Direct Staff to Issue RFP for Scope of Services to Develop a City of Grand Terrace
Undergrounding Master Plan
DEPARTMENT: PUBLIC WORKS
Agenda Grand Terrace City Council January 14, 2020
City of Grand Terrace Page 4
8. Adoption of Resolution Approving Application to the California Volkswagen Mitigation
Trust's Zero-Emission Transit, School, and Shuttle Bus Grant Program for the Senior
Transportation Program for the Purchase of an Electric Bus
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPROVING APPLICATION FOR GRANT FUNDING
FROM THE CALIFORNIA AIR RESOURCES BOARD VOLKSWAGEN
ENVIRONMENTAL MITIGATION TRUST FOR THE PURCHASE OF AN ELECTRIC
BUS FOR THE SENIOR TRANSPORTATION PROGRAM
DEPARTMENT: FINANCE
9. City of Grand Terrace Special Events List for Calendar Year 2020
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
J. CITY MANAGER COMMUNICATIONS
K. RECESS TO CLOSED SESSION - NONE
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, January 28, 2020 at
6:00 PM. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● NOVEMBER 12, 2019
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
November 12, 2019 at 6:00 p.m.
INVOCATION
The Invocation was given by Pastor Jerry Bowen of Heritage Baptist Church.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Community Member Richard Leon.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Alan French Public Works Director Present
Greg Tsujiuchi Planning & Development Services Director Present
Cynthia A. Fortune Assistant City Manager Present
A. SPECIAL PRESENTATIONS
Introduction of New Employee – Planning & Development Services Director
G. Harold Duffey, City Manager introduced the City’s new Planning & Development
Services Director, Greg Tsujiuchi to the City Council and residents of Grand Terrace.
Proclamation – Military Order of the Purple Heart
Len Tavernetti, Service Officer of Chapter #2929 of the Military Order of the Purple
Heart accepted the Proclamation on behalf of the organization.
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Minutes Grand Terrace City Council November 12, 2019
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Community Emergency Response Team – Successful Completion of FEMA Basic
Training Course
Haide Aguirre, Assistant Planner recapped CERT Basic Training and the previous
decision by City Council to re-establish CERT. Assistant Planner Aguirre announced the
volunteers who completed the CERT Basic 20-hour training:
Aldo Aguiar
Elfega Bergthold
Kathryn Cortez
Carol Fenn
Gloria Kulas
Lisa Namnath
Ana Owens
Marquis Quinton
Robin Smith
Jasmin Toxqui
Ronald Trujillo, Jr.
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
None.
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 10/22/2019
APPROVE THE REGULAR MEETING MINUTES OF OCTOBER 22, 2019
3. Attachment to Minutes - Regular Meeting of 10/22/2019
APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF
OCTOBER 22, 2019
4. Planning Commission, Historical & Cultural Activities Committee, and Parks &
Recreation Advisory Committee Meeting Minutes
RECEIVE AND FILE.
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Minutes Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 3
5. Monthly Financial Report for August-2019
RECEIVE AND FILE THE AUGUST 2019 MONTHLY FINANCIAL REPORT.
6. Approval of Check Register No. 10312019 in the Amount of $374,911.54
APPROVE CHECK REGISTER NO. 10312019 IN THE AMOUNT $374,911.54 AS
SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR
FISCAL YEAR 2019-20.
7. Acceptance of Work from TSR Construction and Notice of Completion for Signal Pole
Replacement at Litton Avenue and La Cadena Drive
1. APPROVE AND ACCEPT WORK COMPLETED BY TSR CONSTRUCTION FOR
REPLACEMENT OF A DAMAGED SIGNAL POLE AT THE INTERSECTION OF
LITTON AVENUE AND LA CADENA DRIVE; AND
2. DIRECT STAFF TO FILE A NOTICE OF COMPLETION.
8. Measure I Capital Project Needs Analysis for Fiscal Year 2019-2020 through 2024-2025
ADOPT “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, STATE OF CALIFORNIA, APPROVING A FIVE-YEAR MEASURE I
CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEAR 2019-2020 THROUGH
2024-2025”
D. PUBLIC COMMENT
Jeffrey McConnell, Grand Terrace has concerns with the City’s two months reserves in
the budget and hopes that the City Council will move forward with Review of the City’s
Current Reserves Policy on a future agenda. He also expressed his concern about the
purchase of the old Stater Bros. property and plans to tear it down and replaced with a a
giant trucking facility. These plans would require the closure of Terrace Avenue and
traffic would be re-routed through his neighborhood.
Bobbie Forbes, Grand Terrace thanked the Foundation of Grand Terrace for the
program put together for Veterans Day. It brought so many people together, Council
Member Hussey’s speech was great, the music was wonderful, and it was a very
emotional day. It was a great day and she wanted to thank everyone who was involved
in making it a special day.
E. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen welcomed the new Planning & Development Director. He is
thankful for the City’s partnership with the Military Order of the Purple Heart. He also
wanted to thank the new CERT members for their dedication and willingness to
participate on behalf of the organization.
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Minutes Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 4
Council Member Allen attended the following:
• October 31, 2019 - City of Grand Terrace Trunk or Treat at Richard Rollins
Park
• November 2, 2019 - Historical & Cultural Activities Committee Country Fair
• November 11, 2019 - Veterans Wall of Freedom Veterans Day Celebration
Council Member Allen announced the following events:
Veterans Resource Fair hosted by Congressman Pete Aguilar to be held on Friday
November 22, 2019 from 10:00am to 1:00pm at the VA Loma Linda Ambulatory Care
Center, located at 26001 Redlands Boulevard, Redlands, California.
Clay Hunt Suicide Prevention 5K Walk to be held on Saturday, December 7, 2019 from
8:00am to 1:00pm at the VA Loma Linda Healthcare System Ambulatory Care Center
located at 26001 Redlands Boulevard, Redlands, California.
Council Member Bill Hussey
Council Member Bill Hussey encourages all veterans to seek out the VA for its services
and go out and secure those benefits that are available.
Council Member Hussey attended the following:
• Terrace View Elementary School Unity Day and Red Ribbon Week - Just Say
No to Drugs
• October 31, 2019 - City of Grand Terrace Trunk or Treat at Richard Rollins
Park
• November 11, 2019 - Veterans Wall of Freedom Veterans Day Celebration
Council Member Sylvia Robles
Council Member Sylvia Robles extended her appreciation to Council Member Hussey
as keynote speaker at the Veteran’s Day celebration and recognizing the Veterans and
their spouses.
Council Member Robles also extended her thanks to staff for helping with the Trunk or
Treat event, Veteran’s Day celebration and the Country Fair.
Council Member Robles participated in the NAIOP Commercial Real Estate
Development Association bus tour on Thursday, November 7, 2019 in the Inland Empire
which focused on the logistical warehouses coming into the region, commercial
buildings and the resuscitation of obsolete buildings for new retail purposes. She
encouraged all of Council to participate in these tours and network on behalf of the City.
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Minutes Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 5
Mayor Pro Tem Doug Wilson
Mayor Pro Tem Doug Wilson thanked staff for sacrificing their personal time to supply
the various activities throughout the City.
Mayor Pro Tem Wilson attended the following:
• October 31, 2019 - City of Grand Terrace Trunk or Treat at Richard Rollins
Park
• November 2, 2019 - Historical & Cultural Activities Committee Country Fair
• November 11, 2019 - Veterans Wall of Freedom Veterans Day Celebration
Mayor Darcy McNaboe
On November 6, 2019 Mayor Darcy McNaboe attended the Omnitrans Board of
Directors meeting and discussed the following:
• Due to the Resignation of Omnitrans’ Director, Assistant Director, Erin Rogers
was appointed Interim Director
• Adopt the Service Adjustment/Realignment Guiding Principles and overall scale
of the proposed service reduction/realignment at 71,000 service hours per year.
• Receive and file the preliminary draft fixed route service proposals.
On November 6, 2019, Mayor McNaboe attended the San Bernardino County
Transportation Authority Board of Directors Meeting and discussed the following:
• Presentation on the San Bernardino Countywide Zero-Emission Vehicle
Readiness and Implementation Plan
• Award Construction Contract to Guy F. Atkinson Construction for the State Route
210 Lane Addition and State Route 210 Base Line Interchange Project
• Award a Sole Source Contract to Stadler US, Inc. for Procurement of a Zero-
Emission Multiple Unit Rail Vehicle with Full Notice to Proceed Contingent Upon
Allocation of Awarded Transit and Intercity Rail Capital Program Funds.
• Provided Direction to Staff to Begin Development of the Metrolink Gold Link
Hybrid-Rail as a Cost Effective Approach to Providing More Frequent Service on
the San Bernardino Line in Collaboration with Los Angeles County Metropolitan
Transportation Authority, Southern California Regional Rail Authority and the
Affected Local Jurisdictions and Report Back at the December 12, 2019 Transit
Committee Meeting
Mayor McNaboe shared an invitation from the Southern California Area Governments to
a Connect So-Cal Elected Official Briefing that will be presented at the San Bernardino
County Transportation Authority Board of Directors Metro Valley Study Session Meeting
Thursday, November 14, 2019 at 9:30 a.m.
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Minutes Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 6
Mayor McNaboe attended the following events:
• Terrace View Elementary School Unity Day
• October 31,2019 – Grand Terrace Trunk or Treat at Richard Rollins Park
• November 2, 2019 – Historical & Cultural Activities Committee Country Fair
• November 11, 2019 – Veterans Wall of Freedom Veterans Day Celebration
Mayor McNaboe wanted to thank all of the community volunteer groups, staff, CERT
team members, Historical & Cultural Activities Committee, the Veterans and Veterans
Wall of Freedom for all they do for the community.
F. PUBLIC HEARINGS
9. An Ordinance of the City of Grand Terrace Amending Title 15 (Buildings and
Construction) of the Grand Terrace Municipal Code to Adopt the 2019 California Code
of Regulations, Title 24 (State Building Codes)
G. Harold Duffey, City Manager stated as this is the second reading of the ordinance,
no staff report is being presented.
Mayor McNaboe opened the public hearing at 6:48 p.m.
PUBLIC COMMENT
None.
Mayor McNaboe closed the public hearing at 6:48 p.m.
City Attorney Adrian Guerra read the title of an Ordinance of the City of Grand Terrace
Amending Title 15 (Buildings and Construction) of the Grand Terrace Municipal Code to
Adopt the 2019 California Code of Regulations, Title 24 (State Building Codes).
1. CONDUCT A PUBLIC HEARING; AND
2. DIRECT THE CITY ATTORNEY TO READ THE TITLE OF, WAIVE FURTHER
READING OF, AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, AMENDING SECTION 15.08.010 OF
CHAPTER 15.08 (BUILDING CODE); AMENDING CHAPTER 15.09 (EXISTING
BUILDING CODE); AMENDING SECTION 15.10.010 OF CHAPTER 15.10
(RESIDENTIAL CODE);AMENDING SECTION 15.12.010 OF CHAPTER 15.12
(ELECTRICAL CODE); AMENDING SECTION 15.16.010 OF CHAPTER 15.16
(PLUMBING CODE); AMENDING SECTION 15.17.010 OF CHAPTER 15.17
(GREEN BUILDING STANDARDS); ADDING CHAPTER 15.19 (HISTORICAL
BUILDING CODE); AMENDING SECTION 15.20.010 OF CHAPTER 15.20
(MECHANICAL CODE); AND ADDING CHAPTER 15.21 (REFERENCED
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Minutes Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 7
STANDARDS) OF TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE
GRAND TERRACE MUNICIPAL CODE, THEREBY ADOPTING BY REFERENCE
THE 2019 CALIFORNIA BUILDING CODE SERIES, INCLUDING THE 2019
CALIFORNIA BUILDING CODE, 2019 CALIFORNIA EXISTING BUILDING CODE,
2019 CALIFORNIA RESIDENTIAL CODE, 2019 CALIFORNIA ELECTRICAL
CODE, 2019 CALIFORNIA PLUMBING CODE, 2019 CALIFORNIA GREEN
BUILDING STANDARDS CODE, 2019 CALIFORNIA HISTORICAL BUILDING
CODE, 2019 CALIFORNIA MECHANICAL CODE AND 2019 CALIFORNIA
REFERENCED STANDARDS CODE
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
G. UNFINISHED BUSINESS
10. Update City of Grand Terrace Legislative Platform for Assembly Member Reyes and
State Senator Leyva to Advance in California State Assembly and Senate
G. Harold Duffey, City Manager gave the Power Point presentation for this item.
APPROVE CITY OF GRAND TERRACE’S LEGISLATIVE PLATFORM FOR 2020;
AND FORWARD PLATFORM TO ASSEMBLY MEMBER ELOISE REYES’ AND
STATE SENATOR CONNIE LEYVA’S OFFICES.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
H. NEW BUSINESS
11. Award of Community Benefit Funds in the Amount of $2,000 to the Family Services
Association for Free Art Classes and Projects for Senior Residents
Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this
item.
APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION FROM
FAMILY SERVICE ASSOCIATION (FSA) AND AWARD THE GRANT AMOUNT OF
$2,000 TO PROVIDE FREE ART CLASSES/PROJECTS FOR SENIORS.
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Minutes Grand Terrace City Council November 12, 2019
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RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Mayor Pro Tem
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
12. City Hall Closure During the 2019 Holidays
G. Harold Duffey, City Manager gave the Power Point presentation for this item.
RECEIVE AND FILE THE REPORT ON THE CLOSURE OF CITY HALL FROM
MONDAY, DECEMBER 23, 2019 THROUGH WEDNESDAY, JANUARY 1, 2020.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
13. Acceptance of Work and Notice of Completion for the Work Completed by MCC
Pipeline Inc for the Van Buren Culvert Replacement Project; Termination of Emergency
Declaration Related Thereto
Alan French, Director of Public Works gave the Power Point presentation for this item.
1. APPROVE AND ACCEPT WORK COMPLETED BY MCC PIPELINE FOR
REPLACEMENT OF THE VAN BUREN CULVERT AT THE INTERSECTION OF
VAN BUREN AND MT. VERNON; AND
2. DIRECT STAFF TO FILE A NOTICE OF COMPLETION; AND
3. TERMINATE THE EMERGENCY DECLARATION NOW THAT THE EMERGENCY
WORK IS COMPLETE.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Mayor Pro Tem
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
14. Extension of Agreement for San Bernardino Valley Coordinated Traffic Signal System
for an Additional Two Years Until November 29, 2021
Alan French, Director of Public Works gave the Power Point presentation for this item.
APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR SAN BERNARDINO VALLEY
COORDINATED TRAFFIC SIGNAL SYSTEM AND AUTHORIZE MAYOR TO
EXECUTE SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
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Minutes Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 9
15. Resolution Authorizing the City Manager to Submit an SB 2 Grant Application in the
Amount of $160,000
G. Harold Duffey, City Manager gave the Power Point presentation for this item
APPROVE RESOLUTION AUTHORIZING THE CITY MANAGER TO SUBMIT AN SB
2 GRANT APPLICATION IN THE AMOUNT OF $160,000.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
16. Economic Development Commercial Signage Loan Agreement with Tjene Inc. for
Grocery Outlet Property in the Amount of $50,000
G. Harold Duffey, City Manager gave the Power Point presentation for this item.
1. DIRECT STAFF TO PREPARE AND NEGOTIATE AN ECONOMIC
DEVELOPMENT COMMERCIAL SIGNAGE LOAN AGREEMENT WITH TJENE
INC. FOR $50,000; AND
2. DIRECT STAFF TO SUBMIT THE LOAN AGREEMENT TO THE CITY COUNCIL
FOR APPROVAL, APPROPRIATION, AND THE USE OF BOND PROCEEDS
($50,000) AT A FUTURE CITY COUNCIL MEETING.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
1. Motion: Review of the City's Unfunded Pension Liability
Requested by: Council Member Sylvia Robles
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
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Minutes Grand Terrace City Council November 12, 2019
City of Grand Terrace Page 10
2. Motion: Review of the City's Current Reserves Policy
Requested by: Council Member Sylvia Robles
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
J. CITY MANAGER COMMUNICATIONS
K. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the Regular Meeting of the City Council at 7:37 p.m.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant
Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2): Two (2)
Potential Cases
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the Regular Meeting of the City Council at 8:13 p.m.
REPORT OUT OF CLOSED SESSION
Mayor McNaboe announced there was no reportable action and direction was provided
to staff.
L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 8:15 p.m. The
next Regular City Council Meeting will be held on Tuesday, December 10, 2019 at 6:00
p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● DECEMBER 10, 2019
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
December 10, 2019 at 6:00 p.m.
INVOCATION
The Invocation was given by Father Bonifacio Velasquez of Immaculate Conception
Catholic Church.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor McNaboe.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Alan French Public Works Director Present
Steven Weiss Planning & Development Services Director Present
Cynthia A. Fortune Assistant City Manager Present
A.SPECIAL PRESENTATIONS
Daniel R. Munsey, Fire Chief/Fire Warden - San Bernardino County Fire
Fire Chief Dan Munsey introduced himself to the City Council and the City of Grand
Terrace residents and shared the steps on how he arrived to the position he is holding
today. He also wanted share some of the proactive approaches to cities he and his
team take and the upcoming goals he has set for San Bernardino County Fire.
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Minutes Grand Terrace City Council December 10, 2019
City of Grand Terrace Page 2
B.REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
G. Harold Duffey, City Manager requested that Agenda Item No. 15 be heard first under
New Business.
City Manager Duffey introduced the City’s new Planning & Development Services
Director, Steven Weiss at this point in the meeting.
C.CONSENT CALENDAR
Council Member Sylvia Robles asked that Agenda Item No. 2 be pulled for discussion.
RESULT:APPROVED [UNANIMOUS]
MOVER:Sylvia Robles, Council Member
SECONDER:Jeff Allen, Council Member
AYES:McNaboe, Wilson, Robles, Hussey, Allen
1.Waive Full Reading of Ordinances on Agenda
3.Attachment to Minutes - Regular Meeting of 11/12/2019
APPROVE THE ATTACHMENT TO THE REGULAR MEETING MINUTES OF
NOVEMBER 12, 2019
4.November 4, 2019 Historical & Cultural Activities Committee Minutes and October 10,
Parks & Recreation Advisory Committee Meeting Minutes
RECEIVE AND FILE.
5.City Department Monthly Activity Report - October 2019
RECEIVE AND FILE.
6.Approval of Check Register No. 11302019 in the Amount of $775,800.89
APPROVE CHECK REGISTER NO. 11302019 IN THE AMOUNT $775,800.89 AS
SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR
FISCAL YEAR 2019-20.
7.Treasurer's Report as of September 30, 2019
RECEIVE AND FILE THE TREASURER'S REPORT FOR THE PERIOD ENDING
SEPTEMBER 30, 2019.
8.Quarterly Business License Report Ending September 30, 2019
RECEIVE AND FILE THE QUARTERLY BUSINESS LICENSE REPORT ENDING
SEPTEMBER 30, 2019.
9.Monthly Financial Report for September-2019
RECEIVE AND FILE THE SEPTEMBER 2019 MONTHLY FINANCIAL REPORT.
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Minutes Grand Terrace City Council December 10, 2019
City of Grand Terrace Page 3
10.Adoption of a Resolution Regarding the Preparing of the 2020 Local Appointments List
and Posting of the Same
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, REGARDING THE PREPARATION OF THE 2020 LOCAL
APPOINTMENTS LIST AND POSTING OF THE SAME
PULLED FOR DISCUSSION – AGENDA ITEM NO. 2
2.Approval of Minutes – Regular Meeting – 11/12/2019
Council Member Robles stated that there was some information missing from the
November 12, 2019 minutes under her Council Communications that she would like
inserted into the minutes.
Mayor McNaboe requested that the November 12, 2019 minutes be corrected to include
the information requested by Council Member Robles and brought back to the
January 14, 2020 meeting for approval.
D.PUBLIC COMMENT
Jeffrey McConnell, Grand Terrace requested that the City Council place on a future
agenda, an item to hear an appeal to his CUP that was approved by the Planning
Commission.
Bobbie Forbes, Grand Terrace thanked the Light Up Grand Terrace Committee, City
Staff, and the Historical & Cultural Committee for all of the events they have worked on
to provide for the Grand Terrace community.
E.CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen attended the following:
·December 2, 2019:Ribbon Cutting for the City of Grand Terrace Smart Bus
Shelter
·December 5, 2019:Light Up Grand Terrace Tree Lighting Event
He thanked the Historical & Cultural Activities Committee for putting the City Birthday
event together and continuing to honor the founding fathers.
Council Member Allen wanted to thank all of the volunteers that participated in the tree
lighting ceremony and wanted to give a shout out to the Boys and Girls Scouts of Grand
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Minutes Grand Terrace City Council December 10, 2019
City of Grand Terrace Page 4
Terrace, as well as a huge shout out to Franké Byma who is such a treasure to the
community. He also wanted to thank Azure Hills Seventh Day Adventist Church who
has always been there for the community and their willingness to share the parking lot
for the event.
Council Member Bill Hussey
Council Member Bill Hussey attended the following:
·December 5, 2019:Light Up Grand Terrace Tree Lighting Event
He thanked everyone who volunteered and assisted with putting the event together.
Council Member Hussey thanked the Historical & Cultural Activities Committee for
putting together the City’s annual birthday event.
He wanted to extend his condolences and prayers to the families of Harold Strauss and
Sharon Abbott. He also announced a celebration of life for Harold Strauss which will be
held on December 20, 2019 at Sandals Church from 1:00-3:00 pm.
Council Member Hussey wished a Merry Christmas to all of the men and women
deployed on foreign soil, away from family and loved ones and pray for their safe return.
He also wished a Merry Christmas to the City Council, community, city staff and first
responders.
Council Member Sylvia Robles
Council Member Sylvia Robles thanked the volunteers and City staff with the City’s
Light Up Grand Terrace event. She also wanted to thank the City Manager for listening
to the idea of a digitized bus shelter which has now been installed.
Council Member Robles attended the Inland Empire Economic Partnership Latino
Summit and listened to an environmental lawyer named Jennifer Hernandez who
discussed the following:
·In Sacramento, Latinos Caucus outweigh in numbers in power, yet there is some
of the worst housing policies and remedies coming out of Sacramento.
·Every mile you travel from the Inland Empire to the Coast, housing costs
increase $19,000 per mile. The median for a two bedroom apartment increases
$33.00 per month per mile. In Santa Monica to buy a house is $1.7 million,
apartment rent is $4,000 with the Latino and African American populations at
20%. In Los Angeles to buy a house is just under $700,000, apartment rent just
under $4,400 with the Latino and African American populations at 57%. In San
Bernardino to buy a house is $288,000, apartment rent is just under $1,500 with
the Latino and African American population at 76%, with 56% of those Latino.
These numbers show a high population of Latinos and there is a need to focus
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Minutes Grand Terrace City Council December 10, 2019
City of Grand Terrace Page 5
on that population to change some of the economic and educational trends.
·Regarding CEQA, anonymous lawsuits are allowed to be filed, they are cheap to
file, there are no clear rules and judges like deciding cases. The most common
judicial remedy is the reversal of project approval. The issue is most lenders and
grantors have to wait three years or more for a lawsuit to be decided therefore
housing production is low in California. Bottom line, filing a lawsuit ends the
project. Additionally, when a stadium is built and taxpayer money will be used,
CEQA is no longer needed.
·Discussion was held regarding the feasibility and costs of building various style
housing in markets located throughout California.
Council Member Robles attended a luncheon hosted by the Mobile Home
Manufacturers Association expressing its desire to have a relationship with a City where
mobile home parks are located. The Association would like more interaction mobile
home parks to benefit the mobile homeowners.
Council Member Robles wished everyone a Merry Christmas.
Mayor Pro Tem Doug Wilson
Mayor Pro Tem Doug Wilson attended the following:
·December 2, 2019:Ribbon Cutting Ceremony for the City of Grand Terrace
Smart Bus Shelter
·December 5, 2019:Light Up Grand Terrace
·December 9, 2019:City 41st Annual Birthday hosted by the Historical & Cultural
Activities Committee. He was sad to see some of the faces he remembered no
longer attend. It was a great event and the Girl Scouts gave a great presentation,
he met each one personally and stated the Girl Scout program is great.
Mayor Pro Tem Wilson wished everyone a Merry Christmas.
Mayor Darcy McNaboe
Mayor Darcy McNaboe attended the December 2, 2019 Ribbon Cutting Ceremony for
the City of Grand Terrace Smart Bus Shelter.
On December 4, 2019 Mayor McNaboe attended the Omnitrans Board of Directors
Meeting and discussed the following:
·Receive and file Agency Management Report - Fiscal Year 2020 First Quarter
Report for Management Plan Strategic Initiatives and Key Performance
Indicators
·Receive and file Redlands Passenger Rail Project - Proposed Change of Arrow
Operator from Omnitrans to the Southern California Regional Rail Authority
·Receive and File Zero Emission Bus Regulation Roll-Out Plan Update
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Minutes Grand Terrace City Council December 10, 2019
City of Grand Terrace Page 6
·Authorized the Interim CEO/General Manager to Issue a Call for Public Hearings
Associated with the Proposed Service Changes in the FY 2021-2025
ConnectForward Short-Range Transit Plan and FY 2020-2021 Service Plan to be
held from January 13, 2020 to February 7, 2020 and Closing on February 13,
2020
On December 4, 2019 Mayor McNaboe attended the San Bernardino County
Transportation Authority Board of Directors Meeting and discussed the following:
·Hearings to Consider Resolutions of Necessity for Property Interests for the
Mount Vernon Viaduct Project in the City of San Bernardino
·Approve Amendment 3 to Cooperative Agreement with the City of Ontario for the
Archibald Avenue at State Route 60 Project
·Waived the five-year maximum contract duration required by policy to approve
Amendment No. 1 to a contract with Overland Pacific & Cutler, Inc. to extend the
expiration date by one year for Right-of-Way Management and Acquisition
Services for the Interstate 15/Interstate 215 Devore Interchange Project with no
additional cost.
·Approve the creation of a new position of Director of Special Projects and
Strategic Initiatives and a revised Mission Statement for the agency.
Mayor McNaboe attended the Light Up Grand Terrace event on December 5, 2019 and
received many comments from the community about what a wonderful event it was and
thanked the Committee for putting everything together, staff for all their hard work and
all of the social organizations and community groups who hosted booths.
On December 9, 2019, Mayor McNaboe also attended the City Birthday event which
honored Girl Scout Troop 76. Mayor McNaboe announced that there are ten (10) Girl
Scout Troops in the City of Grand Terrace and this group was just one showcased this
year and the Historical & Cultural Activities Committee has their work cut out for them to
showcase the other nine (9).
F.PUBLIC HEARINGS - NONE
G.UNFINISHED BUSINESS - NONE
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Minutes Grand Terrace City Council December 10, 2019
City of Grand Terrace Page 7
H.NEW BUSINESS
15.Awards of $2,000 Each in Community Benefit Funds to the Grand Terrace High School
Boys Basketball and Titan Wrestling Team
Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this
item.
APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATIONS FROM: THE
GRAND TERRACE HIGH SCHOOL BOYS BASKETBALL ($2,000) AND THE GRAND
TERRACE HIGH SCHOOL TITAN WRESTLING TEAM ($2,000).
RESULT:APPROVED [UNANIMOUS]
MOVER:Jeff Allen, Council Member
SECONDER:Doug Wilson, Mayor Pro Tem
AYES:McNaboe, Wilson, Robles, Hussey, Allen
11.Motion: Removal of Commissioner Jeremy Briggs from the Grand Terrace Planning
Commission Without Cause as Requested by Mayor Darcy McNaboe Pursuant to
Grand Terrace Municipal Code Section 2.16.030.
Adrian Guerra, City Attorney explained the City of Grand Terrace Municipal Code
Section 2.16.030 “All members of the Planning Commission shall serve at the pleasure
of the City Council and may be removed at any time with or without cause”. There is no
staff report because there is no staff action, research or anything that is necessary for
this act. This is simply a council motion, a second, a vote and public comment, if any.
Council Member Sylvia Robles would like to hear whether there is a reason for removal
or if the proposer declines a reason, she would like to hear that as well. Council
Member Robles would like to know if an alternative could be considered. She would
hope that perhaps one thing that could be considered is:
·Reset;
·Perform some training for all of the appointees hosted by the City Attorney or the
City’s insurance authority, and
·Each appointee sign an agreement that they understand the key points of their
training.
Mayor McNaboe announced that there were a number of emails received and directed
the City Clerk to summarize those emails.
Due to a disturbance created by members of the public in the Council Chamber, Mayor
McNaboe recessed the Regular Meeting of the City Council at 6:57 p.m.
Mayor McNaboe reconvened the Regular Meeting of the City Council at 7:02 p.m.
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Minutes Grand Terrace City Council December 10, 2019
City of Grand Terrace Page 8
Council Member Robles moved, with a second from Council Member Hussey that the
City Clerk read the emails.
RESULT:FAILED [2 TO 3]
MOVER:Sylvia Robles, Council Member
SECONDER:Bill Hussey, Council Member
AYES:Sylvia Robles, Bill Hussey
NAYS:Darcy McNaboe, Doug Wilson, Jeff Allen
Debra Thomas, City Clerk, stated for the record that a copy of each email received has
been placed at the dais in front of each Member of Council. The City received twenty-
nine (29) emails from members of the public in opposition to the Removal of
Commissioner Jeremy Briggs from the Grand Terrace Planning Commission as follows:
Jessica Eubank
Nancy Mack
Joseph Carroll
Chaz Stevens
Mike Anderson
Kay Raine
Terry Wilfong
Jon Miller
Janet Valencia
Diana DeCastro
Kevin Ellis
Donella Browne
Lawrence Bonilla
JC Portugal
Luke Tillet
Lisabelen Sanchez
Jennifer Araiza
Lori Williams
Michael James
Adam Tetley
Brian Pope
Jody Correa
Cecilia Ayala
Nicholas Gallardo
Jennifer Mankel
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Minutes Grand Terrace City Council December 10, 2019
City of Grand Terrace Page 9
Zuleima Hernandez
Andy Robinson
Cate Calhoun
Rachel Plumb
Rita Schwark, Grand Terrace opposes the removal of Commissioner Jeremy Briggs
from the Grand Terrace Planning Commission.
Jeremy Rivera, Grand Terrace opposes the removal of Commissioner Jeremy Briggs
from the Grand Terrace Planning Commission.
Jeffrey McConnell, Grand Terrace opposes the removal of Commissioner Jeremy
Briggs from the Grand Terrace Planning Commission.
Jeremy Briggs, Grand Terrace opposes his removal from the Grand Terrace Planning
Commission.
RESULT:DEFEATED [2 TO 2]
MOVER:Darcy McNaboe, Mayor
SECONDER:Jeff Allen, Council Member
AYES:Darcy McNaboe, Jeff Allen
NAYS:Sylvia Robles, Bill Hussey
ABSTAIN:Doug Wilson
12.Motion: Removal of Commissioner Jeffrey McConnell from the Grand Terrace Planning
Commission Without Cause as Requested by Council Member Jeff Allen Pursuant to
Grand Terrace Municipal Code Section 2.16.030.
Mayor McNaboe directed the City Clerk to summarize those emails received on this
item.
Debra Thomas, City Clerk, stated for the record that a copy of each email received has
been placed at the dais in front of each Member of Council. The City received six (6)
emails from members of the public in opposition to the Removal of Commissioner
Jeffrey McConnell from the Grand Terrace Planning Commission as follows:
Ruthanne Christianson
Anne Wade-Hornsby
Jennifer Araiza
Lynn Roberts
Jennifer Mankel
Cate Calhoun
Rita Schwark, Grand Terrace opposes the removal of Commissioner Jeffrey McConnell
from the Planning Commission.
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Minutes Grand Terrace City Council December 10, 2019
City of Grand Terrace Page 10
Jeremy Rivera, Grand Terrace opposes the removal of Commissioner Jeffrey
McConnell from the Planning Commission.
Jeremy Briggs, Grand Terrace opposes the removal of Commissioner Jeffrey
McConnell from the Planning Commission.
Don Smith, Grand Terrace opposes the removal of Commissioner Jeffrey McConnell
from the Planning Commission.
Darryl Moore, Grand Terrace opposes the removal of Commissioner Jeffrey McConnell
from the Planning Commission.
Jennifer Katuls, Grand Terrace opposes the removal of Commissioner Jeffrey
McConnell from the Planning Commission.
Janese Makshanoff, Grand Terrace opposes the removal of Commissioner Jeffrey
McConnell from the Planning Commission.
Jeffrey McConnell, Grand Terrace opposed his removal from the Planning Commission.
Council Member Robles believes this process is against the spirit of the Brown Act.
When it comes to staff, they have their rights and council does not disparage staff in
public, Council moves to closed session however Council is obligated to report out any
action taken.
She is strong on due process, believes it needs to be protected and thinks there is a
problem when Council does not say why it is doing something and explain to its peers
why. She believed if the Council had reservations appointing Jeffrey McConnell to the
Planning Commission, she believes it should have been brought up at that time.
Council Member Robles commented on ethics, character and personal morals.
Council Member Bill Hussey is not comfortable approving an action without cause. He
believes “without cause” should be removed from the code. He believes appointees
should be given a reason. He does not approve of any appointee or elected official
abusing staff or residents.
City Attorney Guerra stated that this item is a standard provision in most municipal
codes when it comes to appointed positions. The courts have looked at this and
appointed officials do not have a right to a hearing or due process. If a council member
were to pass away and a new council member came on board either via appointment or
special election, that council member may want to appoint its own person.
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Minutes Grand Terrace City Council December 10, 2019
City of Grand Terrace Page 11
He stated that Council Member Robles raised a good point regarding the Brown Act and
assured the Council that it is in compliance. The proposed action was specified on the
action and it was specified without cause. Without cause means there is no reason that
needs to be provided. The procedure is appropriate and proper under State law.
RESULT:DEFEATED [2 TO 2]
MOVER:Jeff Allen, Council Member
SECONDER:Darcy McNaboe, Mayor
AYES:Darcy McNaboe, Jeff Allen
NAYS:Sylvia Robles, Bill Hussey
ABSTAIN:Doug Wilson
13.Parks and Recreation Advisory Committee Appointment - Terry Reagan
Debra Thomas, City Clerk gave the staff report for this item.
Mayor McNaboe asked Terry Reagan if he accepts the position to the Parks &
Recreation Advisory Committee and he stated he accepts.
APPROVE BY MINUTE ORDER TERRY REAGAN TO SERVE AS COUNCIL
MEMBER SYLVIA ROBLES' APPOINTEE ON THE PARKS AND RECREATION
ADVISORY COMMITTEE
RESULT:APPROVED [UNANIMOUS]
MOVER:Sylvia Robles, Council Member
SECONDER:Bill Hussey, Council Member
AYES:McNaboe, Wilson, Robles, Hussey, Allen
14.Parks and Recreation Advisory Committee Appointment - Brian Phelps
Debra Thomas, City Clerk gave the staff report for this item.
Mayor McNaboe asked Brian Phelps if he accepts the re-appointment to the Parks &
Recreation Advisory Committee and he stated he accepts.
APPROVE BY MINUTE ORDER BRIAN PHELPS TO SERVE AS COUNCIL MEMBER
JEFF ALLEN'S APPOINTEE AND RETAIN HIS POSITION ON THE PARKS AND
RECREATION ADVISORY COMMITTEE
RESULT:APPROVED [UNANIMOUS]
MOVER:Jeff Allen, Council Member
SECONDER:Bill Hussey, Council Member
AYES:McNaboe, Wilson, Robles, Hussey, Allen
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Minutes Grand Terrace City Council December 10, 2019
City of Grand Terrace Page 12
I.REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
J.CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager shared a video of the City Council’s attendance at the
Ribbon Cutting Ceremony at the new Smart Bus Shelter held on December 2, 2019 at
Barton Road and Town Square.
City Manager Duffey shared a video of the Light Up Grand Terrace event sponsored by
the City and coordinated by the Light Up Grand Terrace Committee.
City Manager Duffey announced volunteers are needed to help close the City’s parks.
There are immediate openings at Fitness Park, Dog Park, Richard Rollins Park and
Veterans Freedom Park.
K.RECESS TO CLOSED SESSION
Mayor McNaboe recessed the Regular Meeting of the City Council at 8:03 p.m.
CLOSED SESSION
1.CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant Exposure to Litigation Pursuant to Government Code Section
54956.9(d)(2):One Potential Case
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the Regular Meeting of the City Council at 8:40 p.m.
REPORT OUT OF CLOSED SESSION
Mayor McNaboe announced there was no reportable action and direction was provided
to staff.
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Minutes Grand Terrace City Council December 10, 2019
City of Grand Terrace Page 13
L.ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 8:45 p.m. in
memory of Harold Strauss and Sharon Abbott. The Next Regular City Council Meeting
will be held on Tuesday, January 14, 2020 at 6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● DECEMBER 10, 2019
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
December 10, 2019
City Council Minutes
PowerPoint Presentations
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1
Community
Benefits
Fund
December 10, 2019
Community
Benefits Fund
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2
December-2019 Applications:
1. GTHS Boys Basketball
December-2019 Application:
GTHS Boys Basketball
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GTHS Boys Basketball
•Amount: $2,000.00
•Use: Officials fees for this one-
day event.
application:
December-2019 Applications:
2. GTHS Titan Wrestling Team
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December-2019 Application:
GTHS Titan Wrestling Team
GTHS Titan Wrestling Team
•Amount: $2,000.00
•Use: Uniforms, head gear,
tournament fees, and
transportation.
application:
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5
Community Benefits Fund
Acct
No.
Account
Title
Appr.
Budget
Grant
Awards
Balance
as of
Jul-2019
Prop.
Grant
Awards
Balance
461-
100
Youth
Prgms $10,000 ($2,000) $8,000 ($4,000) $4,000
461-
200
Art,
Bus. &
Svc Org.
$5,000 ($2,000)$3,000 ($0)$3,000
TOTAL $15,000 ($4,000)$11,000 ($4,000)$7,000
Questions
9
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City Manager’s Update
12/10/2019
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AGENDA REPORT
MEETING DATE: January 14, 2020 Council Item
TITLE: Check Register No. 12312019 in the Amount of $366,496.79
for Period Ending December 31, 2019
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Approve Check Register No. 12312019 in the amount
$366,496.79 as submitted, which includes the Check
Register Account Index for Fiscal Year 2019-20.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register, for the period ending December 31, 2019, has been prepared in
accordance with Government Code §37202 and is hereby submitted for the City
Council’s approval.
The check register lists all vendor payments for the preceding month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. Check Register No. 12312019 lists all payments made
to vendors and employee reimbursements during the month of October.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
A total of $366,496.79 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
attached check register.
Payments larger than $10,000:
Check
No. Payee Description Amount
76907 KTUA AUG-OCT 2019 BARTON RD
STREETSCAPE PLAN CONSULTING SVC $10,035.29
OCT 2019 MICHIGAN WALKABLE
STREET PLAN CONSULTING SVCS 3,585.00
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Check
No. Payee Description Amount
TOTAL – KTUA $13,620.29
76910 SB COUNTY SHERIFF DEC 2019 LAW ENFORCEMENT SVCS $21,768.00
76919 ALESHIRE & WYNDER OCT 2019 LEGAL COUNSEL SVCS $17,728.50
76928 CSG EV LLC ELECTRIC VEHICKE CHARGING
STATION INSTALLATION $177,979.64
76933 MCC PIPELINE INC VAN BUREN CULVERT REPLACEMENT $23,589.93
76960 ONSITE COMPUTING JAN 2020 INFORMATION TECHNOLOGY
SVCS $5,434.00
CLOUD MIGRATION AND WIFI UPGRADE $6,466.89
TOTAL – ONSITE COMPUTING $11,900.89
TOTAL PAYMENTS LARGER THAN $10,000 $266,587.25
Payroll costs for the month ending November-2019
Pay
Per.
Period
Ending Period Pay Date Amount
12 11/15/2019 Period 11/15//2019 –11/29/2019 12/05/2019 $52,718.18
13 12/13/2019 Period 11/30/2019 – 12/13/2019 12/19/2019 $60,067.93
TOTAL PAYROLL FOR DECEMBER-2019 $112,786.11
** Includes leave payout for long-term employee who left City service.
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2019-20 in the amount of:
Description Amount
Check Register $366,496.79
Payroll $112,786.11
TOTAL $479,282.90
.
ATTACHMENTS:
• A - Check Register Account Index (PDF)
• B - Check Register No. 12312019 (PDF)
APPROVALS:
Cynthia A. Fortune Completed 01/02/2020 8:03 AM
Finance Completed 01/02/2020 8:04 AM
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City Attorney Completed 01/06/2020 4:51 PM
City Manager Completed 01/09/2020 1:05 PM
City Council Pending 01/14/2020 6:00 PM
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Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 218 NON-CAPITAL FURN/SMALL TOOLS
19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT)220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 COMMUNITY DEV (PLANNING)235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 245 MAINT BLDG GRNDS EQUIPMNT
31 S/A RDA OBLIGATION FUND 430 RECREATION SERVICES 246 MAINT/OPER OF EQUIPMNT
32 S/A CAPITAL PROJECTS FUND 441 CHILD CARE - NUTRITION GRANT 250 PROFESSIONAL SERVICES
33 S/A DEBT SERVICE FUND 445 CHILD CARE - TINY TOTS 251 BANKING SERVICE CHARGES
36 S/A 2011 TABS BOND PROCEEDS 446 CHILD CARE - AFTER SCHOOL 255 CONTRACTUAL SERVICES
37 S/A CRA PROJECTS TRUST 447 CHILD CARE - PRE-SCHOOL 260 INSURANCE & SURETY BONDS
46 CIP - STREET IMPROVEMENT PROJECTS 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES
47 CIP - BARTON RD. BRIDGE PROJECT 510 STREET & SIGNAL LIGHTING 268 TRAINING
48 CIP - CAPITAL PROJECTS FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS
52 HOUSING AUTHORITY 601 TRACT 14471 PICO & ORIOLE 271 MILEAGE
61 COMMUNITY BENEFITS FUND 602 FORREST CITY PHASE II 272 FUEL & VEHICLE MAINTENANCE
64 PUBLIC SAFETY FUND 625 NPDES 273 VEHICLE ALLOWANCE
65 SENIOR BUS PROGRAM FUND 631 STORM DRAIN MAINTENANCE 300 DEBT SERVICE
66 CAL RECYCLE GRANT 801 PLANNING COMMISSION 570 WASTEWATER TREATMENT
70 FIXED ASSED/EQUIP REPL FUND 804 HISTORICAL & CULTURAL COMM.700 COMPUTER-RELATED
805 SENIOR CITIZENS PROGRAM 701 VEHICLES & EQUIPMENT
808 EMERGENCY OPERATIONS PROG.
999 TRANSFERS
City of Grand Terrace Check Register Index
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Invoice #
379546
88.50
313.50
E 10-450-245-000-000 225.00
225.00
NOV19 GOPHER CONTROL - ROLLINS PARK 11/30/2019
E 10-450-245-000-000 88.50
E 10-120-220-000-000 32.33
32.33
32.33
76905 12/06/2019 GOPHER PATROL 380674 NOV19 GOPHER CONTROL -DOG PARK 11/30/2019
E 26-601-255-000-000 80.00
3,645.00
3,645.00
76904 12/06/2019 JULIA FIRNKOESS LUGT REIB JF 2 LIGHT UP GRAND TERRACE BATTERIES 12/02/2019
E 10-195-245-000-000 200.00
E 10-450-255-000-000 3,215.00
E 26-600-255-000-000 150.00
E 10-195-245-000-000 215.79
215.79
215.79
76903 12/06/2019 EZ SUNNYDAY LANDSCAPE 18736 NOV19 MONTHLY MAINENTANCE 11/20/2019
E 10-195-245-000-000 144.00
144.00
144.00
76902 12/06/2019 COUNTY OF RIVERSIDE TLMA ADM TL0000014984 OCT19 TRAFFIC SIGNAL LIGHTS MONITORING 11/13/2019
E 16-900-229-000-000 1,495.00
1,495.00
1,495.00
76901 12/06/2019 CHAMPION FIRE SYSTEMS INC 52427 SEP19 MONITORING SERVICE 09/26/2019
E 10-175-210-000-000 16.16
16.16
16.16
76900 12/06/2019 CAL STRIPE INC 19115-FINAL CROSSWALK RESTRIP AT GT RD AND VISTA GR 09/27/2019
Inv. Date Amount Paid Check Total
76899 12/06/2019 ACCENT GRAPHICS AND DESIGN 19-1335 BUSINESS CARDS FOR ALAN FRENCH 11/15/2019
Check #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
E 10-450-245-000-000 52.32
52.32
52.32
76911 12/06/2019 SO CAL LOCKSMITH 45379 KEYS FOR PICO PARK 11/07/2019
E 10-410-256-000-000 20,586.85
E 14-411-256-000-000 1,181.15
21,768.00
21,768.00
E 10-110-142-000-000 232.77
232.77
232.77
76910 12/06/2019 SB COUNTY SHERIFF 19050 DEC 2019 LAW ENFORCEMENT SERVICES 11/25/2019
76909 12/06/2019 SYLVIA ROBLES DEC-2019-SR-1 DEC 2019 HEALTH REIMBURSEMENT 11/27/2019
E 10-195-245-000-000 555.00
E 10-450-245-000-000 1,110.00
1,665.00
1,665.00
E 10-955-800-108-000 3,585.00
3,585.00
13,620.29
76908 12/06/2019 MORAN JANITORIAL SERVICES LLC 1649 NOV19 JANITORIAL SERVICES 12/03/2019
E 10-955-800-106-000 4,884.29
4,884.29
31578 OCT 19 MICHIGAN WALKABLE STREET PLAN 11/26/2019
E 10-955-800-106-000 5,151.00
5,151.00
31358 AUG 19 BARTON ROAD STREETSCAPE PLAN 09/10/2019
E 10-195-245-000-000 32.22
32.22
32.22
76907 12/06/2019 KTUA 31541 OCT 19 BARTON ROAD STREETSCAPE PLAN 11/22/2019
76906 12/06/2019 GRAINGER 9363236986 RESTROOM BRACKETS FOR PARTITION AT CIT 11/20/2019
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
E 10-172-250-100-000 1,008.00
1,008.00
1,008.00
76916 12/06/2019 WILLDAN 00415663 CONSTRUCTION INSPECTION REVIEW SVCS FY 11/15/2019
R 10-410-06 87.60
B 23-200-23-00 1.00
88.60
88.60
E 16-900-220-000-000 45.87
45.87
116.92
76915 12/06/2019 VIVINT SOLAR DEVELOPER LLC DEP REF #B00-0 REFUNDABLE BUILDING PERMIT FOR PV SOLA 11/20/2019
E 16-900-220-000-000 71.05
71.05
18dsbfe6316 CA STATE FEE FOR REGLUATORY COST DIG A 12/01/2019
E 10-195-245-000-000 496.00
496.00
1,486.00
76914 12/06/2019 UNDERGROUND SERVICE ALERT 1120190295 DEC19 MONTHLY MAINTENANCE FEE 12/01/2019
E 10-450-245-000-000 990.00
990.00
1114019-01 SHELTER LIGHTING REPAIR AT PICO PARK 11/14/2019
E 10-805-238-000-000 25.48
25.48
219.37
76913 12/06/2019 TODD PETERS ELECTRICAL CONTRAC 1002019-04 ROLLINS PARK REPAIRS FOR SNACK BAR BUIL 10/02/2019
E 10-805-238-000-000 83.91
83.91
0156711112519 NOV-DEC19 SR CENTER TV CLUB HOUSE 11/25/2019
E 10-190-238-000-000 109.98
109.98
0153825112319 NOV-DEC19 SR CENTER INTERNET - HSD3 11/23/2019
76912 12/06/2019 TIME WARNER CABLE 0228510112519 NOV-DEC19 TWC BC 11/25/2019
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
54281
61.50
17,728.50
E 10-160-250-100-000 102.50
102.50
OCT19 FRANCHISE-CABLE LEGAL SERVICES 11/13/2019
E 10-160-250-100-000 61.50
E 10-160-250-100-000 369.00
369.00
54280 OCT19 FIREHOUSE REPAIRS LEGAL RESEARCH 11/13/2019
E 10-160-250-000-000 402.50
402.50
54277 OCT19 PERSONNEL LEGAL SERVICES 11/13/2019
E 10-160-250-100-000 1,767.00
1,767.00
54276 OCT19 SPECIAL PROJECTS LEGAL SVCS 11/13/2019
E 10-160-250-100-000 1,947.50
1,947.50
54279 OCT19 PW - ENGINEERING LEGAL SERVICES 11/13/2019
E 10-160-250-100-000 6,200.00
6,200.00
54282 OCT19 CITY REAL PROPERTY LEGAL SERVICES 11/13/2019
E 10-160-250-100-000 6,878.50
6,878.50
54275 OCT19 GENERAL LEGAL SERVICES 11/13/2019
E 10-190-211-000-000 129.30
129.30
129.30
76919 12/13/2019 ALESHIRE AND WYNDER LLP 54278 OCT19 PLANNING LEGAL SERVICES 11/13/2019
B 23-505-59-00 340.00
340.00
340.00
76918 12/13/2019 ACCENT GRAPHICS AND DESIGN 19-1338 #10 WINDOW ENVELOPES W/ GT SEAL 11/26/2019
76917 12/13/2019 86GRAFFITI 19110201 TESORO PROPERTY WALL GRAFFITI CLEANUP 11/02/2019
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
E 10-380-250-000-000 320.00
320.00
320.00
E 10-140-250-000-000 417.00
417.00
417.00
76924 12/13/2019 BENSON PRODUCTIONS 1378 AUDIO/VISUAL SVCS FOR CITY COUNCIL, PLAN 12/02/2019
E 10-808-235-000-000 282.76
2,027.31
2,027.31
76923 12/13/2019 AVENU MUNISERVICES INV06-007615 NOV 2019 BUSINESS LICENSE RENEWAL 11/30/2019
E 10-190-235-000-000 1,126.96
E 10-450-235-000-000 216.40
E 10-805-235-000-000 401.19
B 23-250-10-00 166.66
166.66
666.64
76922 12/13/2019 AT AND T DEC 2019 AT&T DEC 2019 AT&T 12/01/2019
B 23-250-10-00 166.66
166.66
2056426 DEC19 EMP PAID FLEX SPEND/DEP CARE 12/04/2019
B 23-250-10-00 166.66
166.66
2053928 NOV19 EMP PAID FLEX SPEND/DEP CARE 11/04/2019
B 23-250-10-00 166.66
166.66
2051412 OCT19 EMP PAID FLEX SPEND/DEP CARE 10/04/2019
B 23-250-20-00 134.56
134.56
134.56
76921 12/13/2019 AMERICAN FIDELITY ASSURANCE CO 2048920 SEP19 EMP PAID FLEX SPEND/DEP CARE 09/04/2019
76920 12/13/2019 AMERICAN FIDELITY ASSURANCE CO D092971 DEC19 EMP PAID CANCER & ACCIDENT INSURA 12/01/2019
C.5.b
Packet Pg. 43
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
E 26-601-255-000-000 80.00
4,595.00
E 10-195-245-000-000 200.00
E 10-450-255-000-000 4,165.00
E 26-600-255-000-000 150.00
B 10-022-71-00 128.22
128.22
128.22
76930 12/13/2019 EZ SUNNYDAY LANDSCAPE 18658 OCT19 LAWN MAINTENANCE SERVICES 10/17/2019
76929 12/13/2019 EYEMED FIDELITY SECURITY LIFE 164120488 DEC19 EMPLOYEE PAID VISION INSURANCE 11/21/2019
E 15-500-601-000-000 1,369.53
E 77-175-700-000-000 2,088.11
3,457.64
177,979.54
E 77-175-700-000-000 87,259.90
87,259.90
1004 SCE ELECTRICAL SERVICES FOR EV CHARGER 12/10/2019
E 15-500-601-000-000 43,630.47
E 77-175-700-000-000 43,631.53
87,262.00
1003 ELECTRIC VEHICLE CHARGING STATIONS EQU 11/14/2019
E 16-900-254-000-000 2,550.62
2,550.62
2,550.62
76928 12/13/2019 CSG EV LLC 1002 ELECTRIC VEHICLE CHARGING STATIONS INST 11/05/2019
E 10-190-235-000-000 1,330.46
1,330.46
1,330.46
76927 12/13/2019 CLEAN STREET 95873 NOV19 STREET SWEEPING SERVICES 11/30/2019
E 10-190-226-000-000 96.00
96.00
96.00
76926 12/13/2019 CENTURYLINK 86470567 NOV 2019 PHONE & INTERNET SERVICE 11/17/2019
76925 12/13/2019 CA STATE DEPT OF JUSTICE 420154 NOV 19 FINGERPRINTING 12/04/2019
C.5.b
Packet Pg. 44
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
E 10-140-255-000-000 582.00
582.00
582.00
E 10-805-246-000-000 162.42
162.42
162.42
76935 12/13/2019 PAY PLUS SOLUTIONS INC 21648 FY2019-20 CALPERS INSIGHT ETOOLS SOFTWA 11/21/2019
E 10-175-257-010-000 23,589.93
23,589.93
23,589.93
76934 12/13/2019 OMNITRANS 1800000890 NOV 18 2019 SENIOR BUS REPAIRS 12/02/2019
E 10-195-245-000-000 114.00
114.00
414.00
76933 12/13/2019 MCC PIPELINE INC 219-65-1 VAN BUREN CULVERT REPLACEMENT 11/13/2019
E 10-195-245-000-000 300.00
300.00
3038 REPAIR WATER HEATER AT CITY HALL 11/29/2019
E 10-110-142-000-000 249.23
249.23
249.23
76932 12/13/2019 LOMA LINDA PLUMBING INC 3025 REPAIR ROOF DRAIN AT CITY HALL 11/19/2019
E 26-601-255-000-000 80.00
4,595.00
9,190.00
76931 12/13/2019 WILLIAM HUSSEY DEC-2019-BH DEC 2019 HEALTH REIMBURSEMENT 12/12/2019
E 10-195-245-000-000 200.00
E 10-450-255-000-000 4,165.00
E 26-600-255-000-000 150.00
18841 DEC19 LAWN MAINTENANCE SERVICES 12/11/2019
C.5.b
Packet Pg. 45
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
E 16-900-229-000-000 1,683.53
1,683.53
1,683.53
E 10-195-245-000-000 897.00
897.00
4,473.00
76941 12/13/2019 TRAFFIC MANAGEMENT INC 572323 GENERAL TRAFICE MGMT SUPPLIES 11/25/2019
E 10-175-250-000-000 3,576.00
3,576.00
1030019-02 INSTALL LIGHTING FOR PARK SIGN AT PICO PA 10/30/2019
E 10-625-255-000-000 8,539.00
8,539.00
8,539.00
76940 12/13/2019 TODD PETERS ELECTRICAL CONTRAC 1114019-02 RECEPTACLES FOR HOLIDAY LIGHTING 11/14/2019
E 10-190-238-000-000 78.00
78.00
78.00
76939 12/13/2019 SWRCB SW-0179688 ANNUAL PERMIT FEE 11/20/2019
E 10-450-245-000-000 81.48
81.48
81.48
76938 12/13/2019 SPARKLETTS 16179154 112319 NOV 19 WATER FILTRATION SYSTEM RENTAL 11/23/2019
76937 12/13/2019 SO CAL LOCKSMITH 45556 KEYS: 4 MASTER #5 & 2 MASTER #1 11/27/2019
E 10-450-238-000-000 1,475.82
E 16-510-238-000-000 420.38
5,343.23
5,343.23
E 10-172-238-000-000 46.57
E 10-175-238-000-000 46.57
E 10-190-238-000-000 3,353.89
76936 12/13/2019 SO CA EDISON COMPANY NOV 2019 EDISO NOV 2019 ENERGY USAGE 11/27/2019
C.5.b
Packet Pg. 46
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
E 10-185-255-000-000 1,630.74
1,630.74
1,630.74
E 10-370-230-000-000 462.70
462.70
462.70
76947 12/20/2019 COUNTY OF RIVERSIDE AN0000001839 NOV 19 FY 2019-20 ANIMAL SHELTERING SERV 12/09/2019
E 10-380-250-000-000 250.00
250.00
1,150.00
76946 12/20/2019 CITY NEWSPAPER GROUP 31524 ZONING AMEND 19-02 & 19-08 VAR & ER 19-09 11/22/2019
E 10-380-250-000-000 400.00
400.00
1382 BUS STOP RIBBON CUTTING VIDEOGRAPHY SE 12/10/2019
E 10-380-250-000-000 500.00
500.00
1388 2019 VETERANS DAY VIDEOGRAPHY & EDITING 12/10/2019
E 10-195-257-000-000 381.62
381.62
381.62
76945 12/20/2019 BENSON PRODUCTIONS 1389 2019 LIGHT UP GT VIDEOGRAPHY & EDITING SE 12/10/2019
E 10-190-212-000-000 322.19
322.19
850.62
76944 12/20/2019 ACCO ENGINEERED SYSTEMS 1812197 LIBRARY HEATER NOT WORKING 12/16/2019
E 10-190-212-000-000 528.43
528.43
098853250 NOV 19 COPIER LEASE RENTAL & IMPRINTS 12/01/2019
E 10-190-235-000-000 190.05
190.05
190.05
76943 12/13/2019 XEROX CORPORATION 098853251 NOV 19 COPIER LEASE RENTAL & IMPRINTS 12/01/2019
76942 12/13/2019 VERIZON WIRELESS 9842866258 OCT-NOV 19 APLR CARD LINE CHARGES 11/23/2019
C.5.b
Packet Pg. 47
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
1619096
410.20
5,085.80
B 10-022-70-00 878.45
878.45
SEP19 EMPLOYEE PAID DENTAL INSURANCE 08/16/2019
B 10-022-70-00 410.20
B 10-022-70-00 878.45
878.45
1709726 DEC19 EMPLOYEE PAID DENTAL INSURANCE 11/16/2019
B 10-022-70-00 923.20
923.20
1687182 NOV19 EMPLOYEE PAID DENTAL INSURANCE 10/16/2019
B 10-022-70-00 957.90
957.90
1569483 AUG19 EMPLOYEE PAID DENTAL INSURANCE 07/16/2019
B 10-022-70-00 1,037.60
1,037.60
1644561 OCT19 EMPLOYEE PAID DENTAL INSURANCE 09/16/2019
E 10-195-246-000-000 450.00
450.00
450.00
76951 12/20/2019 DENTAL HEALTH SERVICES 1480933 JUL19 EMPLOYEE PAID DENTAL INSURANCE 06/16/2019
E 10-625-220-000-000 9,032.48
9,032.48
9,032.48
76950 12/20/2019 DC ELECTRIC 01270 WATER HEATER SERVICE AT CITY HALL 11/15/2019
E 10-195-245-000-000 184.78
184.78
184.78
76949 12/20/2019 COUNTY OF SB FLOOD CONTROL GT220CC 2ND QTR HOUSEHOLD HAZ WASTE FEES 10/01/2019
76948 12/20/2019 COUNTY OF RIVERSIDE TLMA ADM TL0000015033 NOV19 TRAFFIC SIGNAL LIGHT MONITORING - S 12/11/2019
C.5.b
Packet Pg. 48
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
E 10-370-250-120-000 500.00
500.00
500.00
E 10-625-220-000-000 107.04
107.04
635.68
76958 12/20/2019 MOORE IACOFANO GOLTSMAN INC 0061992 NOV 19 FY 2019-20 ON-CALL PLANNING SVCS F 12/11/2019
E 10-625-220-000-000 528.64
528.64
20-5 NOV19 NPDES FEES 12/09/2019
E 10-140-250-000-000 1,525.58
1,525.58
1,525.58
76957 12/20/2019 LYNN MERRILL 20-4 OCT19 NPDES 11/12/2019
E 10-450-245-000-000 400.00
400.00
400.00
76956 12/20/2019 HINDERLITER DE LLAMAS ASSOC 0032545-IN 4TH QTR SALES TAX SERVICES 11/30/2019
E 10-450-245-000-000 47.41
47.41
47.41
76955 12/20/2019 GOPHER PATROL 383928 DEC19 GOPHER CONTROL 12/13/2019
E 10-190-224-000-000 210.00
210.00
210.00
76954 12/20/2019 FRUIT GROWERS SUPPLY 92106794 SANDBAGS 12/16/2019
E 10-450-255-000-000 1,080.00
1,080.00
1,080.00
76953 12/20/2019 FOX OCCUPATIONAL MEDICAL CTR 113464 PRE-EMPLOYMENT MEDICAL EXAMS FOR S. W 12/03/2019
76952 12/20/2019 EZ SUNNYDAY LANDSCAPE 18669 WEED ABATEMENT ON TAYLOR ST AND MAIN S 11/01/2019
C.5.b
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
E 32-600-301-000-000 13.18
E 48-600-330-010-000 256.98
8,066.31
8,066.31
E 10-805-238-000-000 413.91
E 26-600-239-000-000 237.94
E 26-601-239-000-000 518.02
E 10-175-238-000-000 344.32
E 10-190-238-000-000 467.80
E 10-450-238-000-000 5,814.16
E 10-190-250-000-000 3,500.00
3,500.00
3,500.00
76962 12/20/2019 RIVERSIDE HIGHLAND WATER CO OCT19-DEC19 R 10/1-19-12/2/19 RIVERSIDE HIGHLAND WATER C 12/13/2019
E 10-380-250-000-000 1,916.89
1,916.89
11,900.89
76961 12/20/2019 ANDY PEREZ 68 COUNCIL CHAMBER DESK UPGRADES 12/18/2019
E 10-380-250-000-000 4,550.00
4,550.00
53006797 PARTS & LABOR FOR CITY HALL WIFI UPGRADE 12/09/2019
E 10-380-250-000-000 5,434.00
5,434.00
53006903 PARTIAL CLOUD MIGRATION & HOSTING SERV 12/10/2019
E 10-185-210-000-000 8.45
8.45
18.78
76960 12/20/2019 ON SITE COMPUTING 29764123 JAN 2020 IT SERVICES 12/01/2019
E 10-185-210-000-000 10.33
10.33
413568304001 OFFICE SUPPLIES-CODE- LABELS 12/10/2019
76959 12/20/2019 OFFICE DEPOT 413568305001 OFFICE SUPPLIES-CODE- STAMP 12/10/2019
C.5.b
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
E 10-195-245-000-000 94.00
E 10-805-245-000-000 67.00
161.00
322.00
E 10-195-245-000-000 94.00
E 10-805-245-000-000 67.00
161.00
7499473 PEST CONTROL FOR CITY HALL, SENIOR CENT 10/31/2019
1,095.06
1,095.06
76968 12/20/2019 WESTERN EXTERMINATORS CO 7408793 PEST CONTROL FOR CITY HALL, CHILD CARE, S 09/30/2019
E 10-175-240-000-000 468.45
E 10-185-235-000-000 247.97
E 16-510-236-000-000 378.64
E 10-450-245-000-000 36.12
36.12
36.12
76967 12/20/2019 VERIZON WIRELESS 9843224878 NOV-DEC19 CELL & MODEM CHARGES 12/01/2019
E 10-120-265-000-000 5,975.00
5,975.00
5,975.00
76966 12/20/2019 SO CAL LOCKSMITH 45641 PARK KEYS 12/11/2019
E 10-370-210-000-000 4.00
4.00
4.00
76965 12/20/2019 SBCTA GA DUES 20-09 FY2019-20 GENERAL ASSESSMENT MEMBERSH 11/15/2019
E 10-110-142-000-000 144.60
144.60
144.60
76964 12/20/2019 SB COUNTY ASSESSOR 108592 DEC 2019 MONTHLY PARCEL MAP REVISIONS 12/06/2019
76963 12/20/2019 SYLVIA ROBLES DEC-2019-SR-2 DEC 2019 HEALTH REIMBURSEMENT 2 12/20/2019
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Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description
Check Register
CITY OF GRAND TERRACE
As of 12/31/2019
Cynthia A. Fortune, Assistant City Manager
City of Grand Terrace
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE
LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES
FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT
THEREOF.
E 10-172-250-100-000 1,040.00
1,040.00
7,231.33
Total:366,496.79
E 26-603-257-000-000 599.79
E 26-604-257-000-000 599.76
2,998.83
002-21953 NOV 19 TRACT 18274 PLAN CHECK AND REVIEW 12/04/2019
E 26-600-257-000-000 599.76
E 26-601-257-000-000 599.76
E 26-602-257-000-000 599.76
E 10-172-250-100-000 3,192.50
3,192.50
010-42787 ENGINEERING SERVICES 10/14/2019
76969 12/20/2019 WILLDAN 002-21952 NOV 19 PLAN CHECK AND REVIEW SVCS 12/04/2019
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AGENDA REPORT
MEETING DATE: January 14, 2020 Council Item
TITLE: Zoning Code Amendment 19-02 to Amend Chapter 18.06
(Definitions) and Chapter 18.40 (M2 Industrial District) of the
Zoning Code Pertaining to Contractor Offices and Storage
Yards
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: 1) Conduct a public hearing, and
2) Direct the City Attorney to Read by Title Only, Waive
Further Reading and Introduce AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA FINDING THAT ZONING CODE
AMENDMENT 19-02 IS EXEMPT FROM REVIEW
PURSUANT TO CALIFORNIA ENVIRONMENTAL
QUALITY ACT GUIDELINES SECTION 15061(b)(3) AND
AMENDING CHAPTER 18.06 (DEFINITIONS) AND
CHAPTER 18.40 (M2 INDUSTRIAL DISTRICT) OF TITLE
18 (ZONING) OF THE GRAND TERRACE MUNICIPAL
CODE PERTAINING TO CONTRACTOR OFFICES AND
STORAGE YARDS
2030 VISION STATEMENT:
This amendment supports the City’s 2030 Vision Plan, Goal #3 to Promote Economic
Development by preparing for future development by updating the zoning and
development codes.
BACKGROUND:
On April 24, 2018, the City Council approved Zoning Code Amendment (ZCA) 17-04
approving Ordinance No. 319 (attached) amending the Commercial Manufacturing
(CM), Restricted Manufacturing (MR), and Industrial (M2) zone districts as they pertain
to outdoor uses and storage in those zoning districts. The amendment was modified to
require a Conditional Use Permit (CUP) for businesses that included outdoor uses and
outdoor storage, established development standards in those zone districts, and added
a definition for “Contractor Storage Yard.”
Ordinance No. 319 allows “Contractor Office and Storage Yard, Indoor” as a permitted
use in the M2-Industrial Zone; however, a “Contractor Office and Storage Yard,
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Outdoor” was inadvertently omitted from the M2-Industrial Zone as Conditionally
Permitted. Also omitted was reference to the streetside building setback of 15 feet with
5 feet of perimeter landscaping within this setback area.
Zoning Code Amendment (ZCA) 19-02 now proposes to update Ordinance No. 319 by
revising the M2-Industrial Zone (to add “a “Contractor Office and Storage Yard,
Outdoor” as a conditionally permitted use) and the Contractor Storage Yard Definition.
On December 12, 2019, the Planning Commission, consistent with staff’s
recommendation, recommended City Council approval of ZCA 19-02. Note, following
recommendation of the Planning Commission, the title of the ordinance was revised by
the City Attorney to add the phrase “pertaining to contractor offices and storage yards”
at the end of the ordinance title so that the subject matter of the ordinance is better
clarified.
PROPOSED ORDINANCE:
Zoning Code Amendment 19-02 amends Title 18 (Zoning) of the Grand Terrace
Municipal Code by amending the following sections with new verbiage or overstrike:
• Amend Section 18.06.182 Contractor Storage Yard, definition, as follows:
“Contractor storage yard’ means storage yards operated by, or on behalf of, a
state licensed contractor for the storage of large equipment, vehicles, or other
materials commonly used in the individual contractor’s type of business. The
facility may also include storage of scrap materials used for repair and
maintenance of contractor’s own equipment; and buildings or structures for uses
such as offices and repair facilities.”
• Amend Chapter 18.40 – Industrial District, Section 18.40.030 - Conditionally
Permitted Uses to add “D. Contractor’s office and storage yard, outdoor”; and the
remaining uses renumbered.
• Amend Chapter 18.40 – Industrial District, Section 18.40.050 - Site Development
Standards, to add the streetside yard building setback of 15 feet with 5 feet of
landscaping requirement.
ANALYSIS:
Contractor’s Office uses are permitted by right and are consistent with the Industrial
zoning designation. There is no indoor or outdoor storage of materials included with this
type of approval. However, with the revised definition, vehicles used by a contractor to
conduct day to day operations (e.g., a plumber’s or electrician’s van used to drive to a
site to carry out services) could be kept outdoors.
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Contractor’s Yards with Indoor Storage are permissible by right and are consistent
with the Industrial zoning designation. These types of uses require inside storage of
materials; however, vehicles typically used by a contractor to conduct their day to day
operations (e.g., a plumber’s or electrician’s van used to drive to a site to carry out
services) may be stored outdoors under the revised definition.
Contractor’s Yards with Outdoor Storage requires a Conditional Use Permit to
ensure that the materials stored are properly screened from adjacent sites and public
view, and standards for setbacks, parking, circulation, security, and safety, have been
addressed. Under the revised definition, the vehicles typically used by a contractor to
conduct their day to day operations would not trigger a CUP; however, as an example,
outdoor storage of contractor’s heavy equipment would trigger a CUP review.
All the uses permitted by right or conditionally permitted under the M2-Industrial zoning
require compliance with the site development standards of the zoning designation,
which includes review and compliance with the following areas:
• Chapter 18.60 Off-street-parking, which establishes parking requirements and
regulations to ensure that adequate facilities are provided to meet the needs
created by specific land uses. The number of parking spaces required are
determined by the proposed use and the building square footage.
• Section 18.60.040 (E) (9) requires all parking areas to be screened from view
from public streets and adjacent less intensive uses by requiring three-foot walls,
fences, or landscaping. This section also includes provisions for paving, lighting
and striping.
• Section 18.60.050 (B) allows the Planning Director to request additional
requirements if it is determined that additional conditions are needed to avoid a
negative impact on existing or potential uses adjacent to or in the vicinity of the
project.
ENVIRONMENTAL REVIEW:
The ZCA 19-02 is exempt from the California Environmental Quality Act (CEQA)
pursuant to the Section 15061(b)(3) of Title 14 the California Code of Regulations
because the revisions to this ordinance will not significantly impact traffic, noise,
aesthetics, or any other environmental condition.
PUBLIC NOTICE:
Public notice was provided in accordance with state law by publishing a legal
advertisement in the Grand Terrace City News and posting the hearing notice in three
public places.
FISCAL IMPACT:
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This item does not impact the General Fund.
ATTACHMENTS:
• Ordinance_ZCA 19-02 (DOC)
• Ordinance No. 319 (PDF)
• PC Resolution 2019-10 signed (PDF)
APPROVALS:
Steven Weiss Completed 01/03/2020 11:32 AM
Finance Completed 01/03/2020 12:22 PM
City Attorney Completed 01/07/2020 10:11 AM
City Manager Completed 01/09/2020 1:08 PM
City Council Pending 01/14/2020 6:00 PM
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ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA FINDING THAT ZONING CODE AMENDMENT
19-02 IS EXEMPT FROM REVIEW PURSUANT TO CALIFORNIA
ENVIRONMENTAL QUALITY ACT GUIDELINES SECTION 15061(b)(3)
AND AMENDING CHAPTER 18.06 (DEFINITIONS) AND CHAPTER
18.40 (M2 INDUSTRIAL DISTRICT) OF TITLE 18 (ZONING) OF THE
GRAND TERRACE MUNICIPAL CODE PERTAINING TO CONTRACTOR
OFFICES AND STORAGE YARDS
WHEREAS, the City of Grand Terrace (“City”) adopted a zoning code, which has
been amended; and
WHEREAS, the City Council adopted a comprehensive General Plan on April 27,
2010, which contains a Land Use Element that includes Industrial and Floodplain
Industrial land use designations;
WHEREAS, the General Plan Industrial land use designation is intended for
those uses that can be made compatible with other surrounding uses within the City
regarding noise, dust, odors, vibration, glare, air quality, traffic, aesthetics, and
hazardous materials. Typical uses may include light manufacturing and assembly,
small scale warehousing and distribution, research and development, and
administrative and service types of uses;
WHEREAS, state law requires that the City’s Zoning Code (Title 18 of the Grand
Terrace Municipal Code) conform with the General Plan’s goals and policies;
WHEREAS, pursuant to Sections 65800 and 65850 of the California
Government Code, the City may adopt ordinances to regulate the use of buildings,
structures, and land as between industry, business, residences, and open space, and
other purposes; to regulate the location, height, bulk, number of stories and size of
buildings and structures, the size and use of lots, yards, courts and other open spaces,
the percentage of a lot which may be occupied by a building or structure, and the
intensity of land use; and to establish requirements for off-street parking, in compliance
with the California Government Code;
WHEREAS, pursuant to the California Environmental Quality Act (hereinafter
“CEQA”) (California Public Resources Code Sections 21000 et seq.) and State
CEQA guidelines (Sections 15000 et seq.) this ordinance is exempt pursuant to
Section 15061(b)(3) of Title 14 the California Code of Regulations because the
revisions to the Zoning Code are regulatory in nature and will not in themselves
create impacts to the environment; and
WHEREAS, on December 12, 2019 the Planning Commission of the City of
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Grand Terrace conducted a duly noticed public hearing at a special meeting of the
Planning Commission on Zoning Code Amendment 19-02 at the Grand Terrace City
Hall Council Chambers located 22795 Barton Road and concluded the hearing by
adopting a Resolution recommending City Council approval of Zoning Code
Amendment 19-02;
WHEREAS, on January 14, 2020, the City Council of the City of Grand Terrace
conducted a duly noticed public hearing on Zoning Code Amendment 19-02 at the
Grand Terrace City Hall Council Chambers located 22795 Barton Road; and
WHEREAS, all legal prerequisites to the adoption of this Ordinance have
occurred.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY GRAND TERRACE
DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Council hereby specifically finds that all of the facts set
forth in the above Recitals, are true and correct.
SECTION 2. The City Council hereby finds that the adoption of this ordinance is
exempt from environmental review pursuant to Section 15061(b)(3) of Title 14 the
California Code of Regulations because the text revisions to the Grand Terrace
Zoning Code are regulatory in nature and will not, in themselves, create any impacts
to the environment.
SECTION 3. Based on substantial evidence presented to the City Council during
the public hearing, including public testimony, and written and oral staff reports, the City
Council specifically finds as follows:
1. Zoning Code Amendment 19-02 will not be detrimental to the health, safety,
morals, comfort or general welfare of the persons residing or working within
the neighborhood of the proposed amendment or within the city or injurious
to property because the amendment is consistent with Ordinance No. 319
which is intended to insure that outdoor uses and activities are properly
regulated to mitigate impacts.
2. Zoning Code Amendment 19-02 is consistent with the latest adopted
general plan, because the proposed amendments conform and promote
the Grand Terrace General Plan.
SECTION 4. The City Council hereby amends Title 18 (Zoning) of the Grand
Terrace Municipal Code, as follows:
1. “Section 18.06.182 (Contractor Storage Yard) of Chapter 18.06
(Definitions) is amended to read as follows:
“Contractor storage yard” means storage yards operated by, or on behalf
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of, a state licensed contractor for storage of large equipment, vehicles, or
other materials commonly used in the individual contractor's type of
business. The facility may also include storage of scrap materials used
for repair and maintenance of contractor's own equipment; and buildings
or structures for uses such as offices and repair facilities.
2. Section 18.40.030 (Conditionally Permitted Uses) of Chapter 18.40 (M2
Industrial District) is amended to add a new “D”, as follows, and the
remaining are renumbered:
D. Contractor’s Office and Storage yards, outdoor.
3. Section 18.40.050 (Site Development Standards) of Chapter 18.40 (M2
Industrial District) is amended to read as follows:
Site development standards in the M2 district are as follows:
Development Issue Standard
Lot Area
(Minimum square feet) 20,000
Lot Width
(Minimum linear feet) 70
Lot Depth
(Minimum linear feet) 100
Street Frontage
(Minimum linear feet) 70
Setbacks
(Minimum linear feet)
front yard
25, with 10’
landscape
setback
rear yard (except when adjacent to a lot in an R District,
then 25 feet, with 10 foot landscape setback) 0
side yard (except when adjacent to a lot in an R district,
then 25 feet, with 10-foot landscape setback) 0
streetside building yard
15’, with 5’
landscape
setback
Height
(minimum linear feet) 35
Lot Coverage
(maximum percent, less the required parking, setbacks,
and landscaping)
100”
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SECTION 5. Inconsistencies. Any provision of the Grand Terrace Municipal
Code or appendices thereto inconsistent with the provisions of this Ordinance, to the
extent of such inconsistencies and no further, is hereby repealed or modified to that
extent necessary to affect the provisions of this Ordinance.
SECTION 6. Severability. Should any provision of this Ordinance, or its
application to any person or circumstance, be determined by a court of competent
jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall
have no effect on any other provision of this Ordinance or the application of this
Ordinance to any other person or circumstance and, to that end, the provisions hereof
are severable. The City Council of the City of Grand Terrace declares that it would have
adopted all the provisions of this ordinance that remain valid if any provisions of this
ordinance are declared invalid.
SECTION 7. Effective Date. This Ordinance shall become effective thirty (30)
days from and after its adoption.
SECTION 8 First read at a regular meeting of the City council held on the 14th day
of January 2020.
SECTION 9. Certification. The Mayor shall sign, and the City Clerk shall certify
to the passage and adoption of this Ordinance and shall cause the same to be
published and posted pursuant to the provisions of law in that regard and this Ordinance
shall take effect 30 days after its final passage.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the ___ day of ________ 2020.
__________________________
Darcy McNaboe, Mayor
ATTEST:
Debra L. Thomas, City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra City Attorney
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· ORDINANCE NO. 319
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA FINDING THAT THIS ORDINANCE IS
EXEMPT FROM REVIEW PURSUANT TO CALIFORNIA
ENVIRONMENTAL QUALITY ACT GUIDELINES SECTION 15061(b)(3)
AND AMENDING TITLE 18 (ZONING) OF THE GRAND TERRACE
MUNICIPAL CODE BY AMENDING CHAPTER 18.06 (DEFINITIONS),
REPEALING AND REPLACING CHAPTERS 18.36 (CM COMMERCIAL
MANUFACTURING DISTRICT), 18.39 (MR RESTRICTED
MANUFACTURING DISTRICT), 18.40 (M2 INDUSTRIAL DISTRICT) AND
AMENDING TITLE 18 WITH THE ADDITION OF CHAPTER 18.74
(PERFORMANCE STANDARDS)
WHEREAS, the City of Grand Terrace ("City") adopted a zoning code , which has
been amended from time to time; and
WHEREAS, the Zoning Code , as it pertains uses in Commercial Manufacturing
(CM) , Restricted Manufacturing (MR) and Industrial (M-2) zone districts, has not been
updated in several years;
WHEREAS, the City Council adopted a comprehensive General Plan on April 27,
2010, which contains a Land Use Element that includes Industrial and Floodplain
Industrial land use designations;
WHEREAS, the General Plan Industrial land use designation is intended those
uses that can be made compatible with other surrounding uses within the City regarding
noise, dust, odors, vibration, glare, air quality, traffic, aesthetics, and hazardous
materials. Typical uses may include light manufacturing and assembly, small scale
warehousing and distribution, research and development, and administrative and
service types of uses.
WHEREAS, properties within the Floodplain Industrial designation are planned
for ultimate development as light industrial, non-polluting uses similar to the Light
Industrial designation, and where those proposed developments demonstrate that
adequate measures can be implemented to ensure that the proposed use is effectively
protected from identified flood hazards .
WHEREAS, state law requires that the City's Zoning Code (Title 18 of the Grand
Terrace Municipal Code) conform with the General Plan's goals and policies.
WHEREAS, the City of Grand Terrace City Council adopted a temporary
moratorium on the expansion, establishment or operation of outdoor storage and
outdoor manufacturing uses.
Ordinance No. 319 Page 1 of 19 April 24, 2018
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WHEREAS, pursuant to Sections 65800 and 65850 of the California
Government Code, the City may adopt ordinances to regulate the use of buildings,
structures, and land as between industry, business, residences, and open space, and
other purposes; to regulate the location, height, bulk, number of stories and size of
buildings and structures, the size and use of lots, yards, courts and other open spaces,
the percentage of a lot which may be occupied by a building or structure, and the
intensity of land use; and to establish requirements for off-street parking, in compliance
with the California Government Code.
WHEREAS, pursuant to the California Environmental Quality Act (hereinafter
"CEQA") (California Public Resources Code Sections 21000 et seq .) and State
CEQA guidelines (Sections 15000 et seq . ) the Ordinance is exempt pursuant to
Section 15061(b)(3) of Title 14 the California Code of Regulations because the
revisions to this ordinance establish regulations for uses that are consistent with the
General Plan and Zoning Code; and
WHEREAS, on March 1, 2018 and March 22,2018, the Planning Commission of
the City of Grand Terrace conducted a duly noticed public hearings on Zoning Code
Amendment 17-04 at the Grand Terrace City Hall Council Chambers located 22795
Barton Road and concluded the hearing by voting to recommend City Council approval.
WHEREAS, on April 10, 2018, the City Council of the City of Grand Terrace
conducted a duly noticed public hearing on Zoning Code Amendment 17-04 at the
Grand Terrace City Hall Council Chambers located 22795 Barton Road and concluded
the hearing on said date.
WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY GRAND TERRACE
DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Council hereby specifically finds that all of the facts set
forth in the above Recitals, are true and correct and are incorporated herein as findings
of the City Council.
SECTION 2. The City Council hereby finds that the Project is not subject to
environmental review pursuant to Section 15061(b)(3) of Title 14 the California Code
of Regulations because the revisions are regulatory in nature and will not in
themselves create impacts to the environment.
SECTION 3. Based on substantial evidence presented to the City Council during
the public hearings, including public testimony, and written and oral staff reports, the
City Council specifically finds as follows with regard to Zoning Code Amendment 17-04:
Ordinance No. 319 Page 2of19 April 24, 2018
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a .It is in the best interest of the public to establish and update reasonable
standards relating to manufacturing and outdoor storage uses because
the zoning code does not, presently, adequately define or regulate these
types of land uses, nor establish adequate standards of development.
b.The proposed amendment will not be detrimental to the health, safety,
morals, comfort or general welfare of the persons residing or working
within the neighborhood of the proposed amendment or within the city or
injurious to property because the amendment is intended to insure that
outdoor uses and activities are properly regulated to mitigate impacts.
c.The proposed amendment is consistent with the latest adopted general
plan, because the proposed amendments conform and promote the Grand
Terrace General Plan. The proposed amendments are consistent with the
land use designation of Industrial and Floodplain Industrial and implement
Goal 2.4 and its policies.
SECTION 4 . Chapter 18.06 (Definitions) of Title 18 of the Grand Terrace
Municipal Code is amended as contained in attached Exhibit 1 of this ordinance and
incorporated herein by reference, and the remaining renumbered.
SECTION 5. Chapter 18.36 (Commercial Manufacturing District), Chapter 18.39
(Restricted Manufacturing District) and Chapter 18.40 (Industrial District) of Title 18 of
the Grand Terrace Municipal Code are hereby repealed and replaced in their entirety as
contained in attached Exhibit 1 of this ordinance and incorporated herein by reference.
SECTION 6 . Title 18 of the Grand Terrace Municipal Code is hereby amended
with the addition of Chapter 18.74 (Performance Standards) as contained in attached
Exhibit 1 of this ordinance and incorporated herein by reference.
SECTION 7.Inconsistencies. Any provision of the Grand Terrace Municipal
Code or appendices thereto inconsistent with the provisions of this Ordinance, to the
extent of such inconsistencies and no further, is hereby repealed or modified to that
extent necessary to effect the provisions of this Ordinance.
SECTION 8. Severability.Should any provision of this Ordinance, or its
application to any person or circumstance, be determined by a court of competent
jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall
have no effect on any other provision of this Ordinance or the application of this
Ordinance to any other person or circumstance and, to that end, the provisions hereof
are severable. The City Council of the City of Grand Terrace declares that it would have
adopted all the provisions of this ordinance that remain valid if any provisions of this
ordinance are declared invalid.
Ordinance No . 319 Page 3of19 April 24, 2018
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SECTION 9. Effective Date . Th is Ordinance shall become effective thirty (30)
days from and after its adoption .
SECTION 10. Certification . The Mayor shall sign and the City Clerk shall certify
to the passage and adoption of this Ordinance and shall cause the same to be
published and posted pursuant to the provis ions of law in that regard and this Ordinance
shall take effect 30 days after its final passage .
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 24th day of April 2018.
ATTEST:
]w_d~
Debra Thomas
City Clerk
APPROVED AS TO FORM:
~·z:::--
"Richard L. Adams , 11
City Attorney
Ord inance No . 319 Page 4of19 April 24, 2018
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Exhibit 1
Chapter 18.06 {Definitions) of Title 18 of the Grand Terrace Municipal Code is
amended as follows1 and the remaining renumbered:
New Section 18.06.182 Contractor storage yard
Contractor storage yard Storage yards operated by, or on behalf of, a contractor for
storage of large equipment, vehicles, or other materials commonly used in the individual
contractor's type of business; storage of scrap materials used for repair and
maintenance of contractor's own equipment; and buildings or structures for uses such
as offices and repair facilities.
New Section 18.06.518 Manufacturing
Manufacturing means to assemble, fabricate, compound, treat, etc. in order to produce
something.
Revised Section 18.06.520 - Manufacturing 1 heavy.
Heavy manufacturing" means activities which typically include manufacturing,
compounding of materials, assembly, fabrication, processing, packaging, treatment or
fabrication activities. Activities in this area may have frequent truck traffic and the
transportation of heavy, large-scale products. Such activities may produce odors,
noise, vibrations, illumination or particulates which may affect other uses on the same
site and in the general vicinity. Uses typically utilize raw materials to fabricate semi-
finished products, and the resulting product may be semi-finished so as to become a
component for further assembly and packaging.
Revised Section 18.06.525 - Manufacturing, light.
"Light manufacturing" means activities which typically include manufacturing,
assembly, fabrication, packaging or repair processes which do not involve large
container truck traffic or the transport of large scale bulky products. Such activities
shall not produce odors, noise, vibration, hazardous waste material, illumination or
particulates which adversely affect other uses on the same site. The resulting product
may be finished in that it is ready for use, consumption or it may be semi-finished so
as to become a component for further assembly and packaging. These types of
business establishments are customarily directed to the wholesale market, inter-plant
transfer, rather than direct sale to the consumer.
Ordinance No. 319 Page 5of19 April 24, 2018
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Revised Section 18.06.530 - Manufacturing, medium.
" Medium manufacturing" means activities which typically include manufacturing,
compounding of materials, assembly, fabrication, processing, or packaging which may
involve frequent large container truck traffic , the transport of large scale bulky
products or rail traffic. Such activities may produce odors , noise , vibrations,
illumination or particulates which may affect other uses on the same site or vicinity .
The resulting product may be semi-finished so as to become a component for further
fabrication, assembly and packaging and directed to inter plant transfer or to other
industrial uses.
New Section 18.06.587 Outdoor Display
Outdoor display or storage means an outdoor arrangement of objects , items, products
or other materials, typically not in a fixed position and capable of rearrangement.
New Section 18.06.936 Warehousing
"Warehousing" means the use of a building or buildings primarily for the storage of
goods of any type but excluding bulk storage of materials which are flammable or
explosive or which create hazardous or commonly recognized offensive conditions.
New Section 18.06.937 Warehousing and Distribution
"Warehousing and distribution" means businesses whose sole purpose is to store and
then distribute goods for sale as opposed to businesses whose sole purpose is to
move goods by truck.
New Section 18. 06.939 Wholesale
"Wholesale" means the sale of goods by bulk for resale purposes and not for direct use
or consumption , including incidental storage and distribution.
Ordinance No . 319 Page 6of19 April 24, 2018
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Chapter 18.36 (CM Commercial Manufacturing District) of Title 18 of the Grand
Terrace Municipal Code is repealed and replaced as follows:
Chapter 18.36 - CM COMMERCIAL MANUFACTURING DISTRICT
18.36.01 O - Purpose.
The purpose of the CM district is to provide for the development of combined
commercial and light manufacturing uses. The regulations of this district are intended to
allow limited light manufacturing uses which operate free of objectionable noise, dust,
odor or other nuisances to locate in a mixed use development area along with
commercial uses. Light manufacturing uses do not involve large container truck traffic or
transport of large bulky items .
18.36 .020 - Permitted uses.
Permitted uses in the CM district shall be as follows :
A. Business and office facilities ;
B . Business support services;
C. Communication services ;
D. Public storage facilities; indoor
E. Research and development facilities;
F . Other uses which are permitted in the C2 district without a CUP;
G. Other uses which are determined by the planning commission to be similar in
nature to a use listed in this section ;
H. Temporary uses which are determined by the community development director
not to have significant long-term impact on the environment. (Uses such as
parking lot sales, Christmas tree sales, seasonal sales, rummage sales, and
others with review through the land use approval or administrative site and
architectural approval process in accordance with Chapter 18.63, Site and
Architectural Review.)
18.36.030 - Conditionally permitted uses.
Uses permitted in the CM district with a conditional use permit are as follows:
A. Building maintenance services ;
B . Building supplies and sales ; ++
C . Manufacturing-light facilities ;
D. Public storage facilities, outdoor
E. Public utility facilities and services ;
F. Recreational facilities;
G. Other uses which are permitted in the C2 district with a CUP;
Ordinance No. 319 Page 7of19 April 24, 2018
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H . Other uses which are determined by the planning commiss ion to be similar in
nature to a use listed in this section .
18.39 .040- Prohibited uses
Uses that include the storage of hazardous and/or flammable material is prohibited.
Such uses include, but are not lim ited, to pallet yard, and other wood products, and tire
storage.
18 .36 .050 - Site development standards .
Site development standards in the CM district are as follows:
Development Issue ]Stand~rd
Lot Area I 1O,OOO(Minimum square feet)
'Lc;"t~~~~--~~~ ~- --·--W--id--th~l- 7 ~ 0~~~~~~-----
( Minim um linear feet)
-------~-~- --
Lot Depth 1 OO _J
(Minimum linear feet)
r Stre~t --------------F-ro-n-ta_g_e
70
--l;
(Minimum linear feet) -----~--
Setbacks
(Minimum linear feet)
,--------------- -----~-~~~-.--------~
f t d 15, with 5' landscape ron yar setback
rear yard (except when adjacent to a lot in an R District, then lo I
25 feet , with 10 foot landscape setback).
1
side yard ( except when adjacent to a lot in an R district, then 251 0 J
feet, with 10 foot landscape setback)
street side yard)-- - -------------.-1-15- ,- with 5' land~cape
setback
Height
(minimum linear feet)
Lot Coverage (maximum percent , less the required parking , 100 setbacks, and landscaping)
18.36.060 - Storage and trash facilities .
A . Permitted outdoor storage shall be set back 25 feet when adjacent to residential
properties .
Ordinance No. 319 Page 8of19 April 24, 2018
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B . When permissible outdoor storage is utilized, such storage shall be visually
screened from all adjacent building sites, public view, and public streets and alleys by a
solid decorative masonry wall of a height sufficient to screen all materials stored
outdoors, but not less than 6 feet in height, or by a building.
B. The screening herein required shall be established at or before the time any area
is used for outdoor storage.
C . Where topographical conditions or existing structures are such that strict
compliance with the requirements of this section would not be necessary to accomplish
the purposes of this section, the Planning Commission may waive compliance with all or
part of such requirements.
D. Trash enclosures shall be required . Trash enclosures shall be screened by a six-
foot- high decorative block wall with metal gates. Metal gates shall be attached to metal
posts .
18.36.070 - Off-street parking .
The provisions of Chapter 18.60 shall apply in determining the amount of parking
space that must be provided for each use located in the CM district.
18.36.080 - Signs.
The provisions of Chapter 18.80 shall apply to all signs in the CM district.
18.36.090 - Site and architectural review.
The provisions of Chapter 18.63 for site and architectural review shall apply in the
CM district.
Ordinance No. 319 Page 9of19 April 24, 2018
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Chapter 18.39 (MR Restricted Manufacturing District) of Title 18 of the Grand
Terrace Municipal Code is repealed and replaced as follows:
Chapter 18.39- MR RESTRICTED MANUFACTURING DISTRICT
18.39 .010 - Purpose.
The purpose of the MR district is to provide for the development of low intensity and
low impact light manufacturing and industrial uses. The regulations of this district are
intended to allow various manufacturing and industrial uses which operate free of
objectionable noise, dust, odor or other nuisances to other (nonindustrial uses) in
planned architecturally integrated building groups.
18 .39 .020 - Permitted uses .
Permitted uses in the MR district shall be as follows :
A. Agricultural and nursery supplies and services;
8 . Automotive related services (includes motorcycles, boats, recreational vehicles,
trailers and campers): parts and supplies;
C. Building maintenance services;
D. Building supplies sales; enclosed
E. Communication services;
F Equipment sales and services , indoor
G. Laundry and cleaning services;
I. Manufacturing-light facilities;
J. Mail order services;
K. Printing, blueprinting and reproduction services;
L. Public storage facilities; indoor
M. Research services;
N. Veterinary clinics (completely contained in a building);
0. Wholesale, storage and distribution facilities;
P Other uses which are permitted in the CM district without a CUP;
Q . Other uses which are determined by the planning commission to be similar in
nature to a use listed in this section ;
R. Temporary uses which are determined by the community development director
not to have significant long-term impact on the environment. (Uses such as
parking lot sales, Christmas tree sales, seasonal sales, rummage sales, and
others with review through the land use approval or administrative site and
Ordinance No . 319 Page 10of19 April 24, 2018
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architectural approval process in accordance with Chapter 18 .63, Site and
Architectural Review. )
18.39.030 - Conditionally permitted uses .
Uses permitted in the MR district with a conditional use permit are as follows:
A. Automotive related seivices (includes motorcycles, boats, recreational vehicles,
trailers and campers):
1. Rentals,
2.Repair,
3.Sales (new and used vehicles),
4 .Service stations;
B. Building supplies and sales, outdoor;
C. Contractor's office and storage yards, outdoor;
D. Funeral homes (without crematory services);
F. Public storage facilities;
G. Recreational facilities;
H. Public utilities
I. Modular units for office purposes only;
J. Other uses which are permitted in the CM district with a CUP;
K. Other uses which are determined by the planning commission to be similar in
nature to a use listed in this section.
18.39 .040 - Prohibited uses
Uses that include the storage of hazardous and/or flammable material is prohibited.
Such uses include, but are not limited, to pallet yard, and other wood products, and tire
storage.
18.39.050 - Site development standards .
Site development standards in the MR district are as follows:
l oevelopment Issue j st~ndard
Lot Area 20 •000(Minimum square feet)
Lot Width 170(Minimum linear feet)
~~~~~~~~~~~~~~~~~~~~~-
Lot Depth 1
1 OO
(Minimum linear feet)
Ordinance No . 319 Page 11 of 19 April 24, 2018
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Street
(Minimum linear feet)
Frontage 170
Setbacks
(Minimum linear feet)
front yard
- - --------------·-, 25,with -10;-
l iandscape setback
r ------T-- -~·--·~- -
rear yard (except when adjacent to a lot in an R District, then 0 25 feet, with 10 foot landscape setback)
I side yard (except when adjacent to a lotin a~ R d istrict, then Jo
25 feet, with 1 O foot landscape setback)----------~
street side yard 15, with 5' landscape
setback
(minimum linear feet)35
Height I
r ----~--•
Lot Coverage _J
(maximum percent, less the required parking, setbacks, and 100
landscaping)·
18 .39 .060 - Storage and trash facilities .
A. Permitted outdoor storage shall be set back 25 feet when adjacent to residential
properties.
B. When permissible outdoor storage is utilized, such storage shall be visually
screened from all adjacent building sites, public view, and public streets and alleys by a
solid decorative masonry wall of a height sufficient to screen all materials stored
outdoors, but not less than 6 feet in height, or by a building.
B . The screening herein required shall be established at or before the time any area
is used for outdoor storage.
C. Where topographical conditions or existing structures are such that strict
compliance with the requirements of this section would not be necessary to accomplish
the purposes of this section, the Planning Commission may waive compliance with all or
part of such requirements.
D . Trash enclosures shall be required. Trash enclosures shall be screened by a six-
foot-high decorative block wall with metal gates . Metal gates shall be attached to metal
posts .
18.39.070 - Off-street parking .
The provisions of Chapter 18.60 shall apply in determining the amount of parking
space that must be provided for each use located in the MR district.
Ordinance No. 319 Page 12of19 April 24, 2018
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18 .39 .080 - Signs.
The provisions of Chapter 18.80 shall apply to all signs in the MR district.
18.39 .090 - Site and architectural review.
The provisions of Chapter 18 .63 for site and architectural review shall apply in the
MR district.
18.39.100 • Commercial modular units .
The provisions of Chapter 18.66 for commercial modular units shall apply in the MR
district.
Ordinance No. 319 Page 13of19 April 24, 2018
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Chapter 18.40 (M2 Industrial District) of Title 18 of the Grand Terrace Municipal
Code is repealed and replaced as follows:
Chapter 18.40 - M2 INDUSTRIAL DISTRICT
Sections:
18.40.01 O - Purpose.
The purpose of the M2 district is to provide for the development of medium
manufacturing and industrial uses . The regulations of this district are intended to allow
various manufacturing and industrial uses which operate free of overly excessive noise,
dust. odor or other nuisances and can be made compatible to other (nonindustrial)
districts.
18.40 .020 - Permitted uses.
Permitted uses in the M2 district are as follows:
A. Agricultural and nursery supplies and services;
B . Automotive related services (includes motorcycles, boats, recreational vehicles ,
trailers and campers):
1. Parts and supplies (wholesale and retail),
2. Rentals,
3. Repair;
C . Bakery (wholesale);
D. Building maintenance services;
E. Building supplies and sales (wholesale and retail), indoor;
F . Communication services ;
G. Contractor's office and storage yards, indoor;
H . Heavy equipment sales and services, indoor;
I.Laundry and dry-cleaning facilities;
J .Mail order services;
K.Manufacturing-light and medium facilities;
L.Photography and film processing facilities;
M. Printing, blueprinting and reproduction services;
N . Public storage facilities; indoor
0 . Recreational vehicle storage, indoor
P. Veterinary clinics (completely contained in a building);
Q . Wholesale, storage and distribution facilities;
Ordinance No. 319 Page 14of19 April 24 , 2018
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R. Emergency shelters.
S . Other uses which are determined by the Planning Commission to be similar in
nature to a use listed in this Section .
T . Temporary uses which are determined by the Community Development Director
not to have a significant long term impact on the environment. (Uses such as
parking lot sales, Christmas tree sales, seasonal sales, rummage sales, and
others with review through the land use approval or administrative site and
architectural approval process in accordance with Chapter 18.63, Site and
Architectural Review).
18.40.030 - Conditionally permitted uses.
Uses permitted in the M2 district with a conditional use permit are as follows :
A. Automotive related services (includes motorcycles, boats, recreational vehicles,
trailers and campers):
1. Sales (new and used vehicles),
2. Service stations;
B. Funeral homes (with crematory services);
C Building supplies and s~les (wholesale and retail), outdoor
D. Heavy equipment sales and repair, outdoor
E. Plant nurseries, wholesale , outdoor;
F Public storage facilities, with, outdoor;
G Public utilities and facilities
H. Recreational facilities;
I. Recreational vehicle storage , outdoor;
J .Modular units for business office or headquarter purposes only;
K. Other uses which are determined by the planning commission to be similar in
nature to a use listed in this section.
18.39.040 - Prohibited uses
Uses that include the storage of hazardous and/or flammable material is prohibited.
Such uses include, but are not limited , to pallet yard, and other wood products, and tire
storage .
Ordinance No. 319 Page 15of19 April 24, 2018
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18.40.050 - Site development standards .
Site development standards in the M2 district are as follows :
Development Issue lsta~dard--------
Lot Area i 20 ._ooo I(Minimum square feet):.:_____J , -
Lot _____________ w_idth 1 10 ~(Minimum linear feet)--
Lot ·~-~---------D-e-pt-h 100 I(Minimum linear feet) _.
Street Frontage 70 I
(Minimum linear feet).---------;JSetbacks
(Minimum linear feet)
front yar?
I
i 25, with 1 O'
'I landscape
setback
f -rear yard (except when adjacent to a lot in an R District, then 25 feet ,1
0with 10 foot landscape setback)1
1 side yard (except when adjacent to a lot in an R district, then 25 feet, 0 with 1 O foot landscape setback)
Height
(minimum linear feet)35
Lot Coverage
(maximum percent, less the required parking , setbacks , and 100
landscaping)
18.40.060 - Storage and trash facilities.
A. Permitted outdoor storage shall be set back 25 feet when adjacent to residential
properties .
B. When permissible outdoor storage is utilized, such storage shall be visually
screened from all adjacent building sites , public view, and public streets and alleys by a
solid decorative masonry wall of a height sufficient to screen all materi als stored
outdoors , but not less than 6 feet in hei ght , or by a building.
B . The screening herein required shall be established at or before the time any area
is used for outdoor storage .
C . Where topographical conditions or existing structures are such that strict
compliance with the requirements of this section would not be necessary to accomplish
Ord inance No. 319 Page 16of19 April 24 , 2018
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the purposes of this section, the Planning Commission may waive compliance with all or
part of such requirements .
D . Trash enclosures shall be required . Trash enclosures shall be screened by a six
foot high decorative block wall with metal gates. Metal gates shall be attached to metal
posts .
18.40.070 - Off-street parking.
The provisions of Chapter 18.60 shall apply in determining the amount of parking
space that must be provided for each use located in the M2 district.
18.40.080 - Signs.
The provisions of Chapter 18.80 shall apply to all signs in the M2 district.
18.40.090 - Site and architectural review.
The provisions of Chapter 18.63 for site and architectural review shall apply in the
M2 district.
18.40 .100 - Commercial modular units .
The provisions of Chapter 18 .66 for commercial modular units shall apply in the M2
district.
Ordinance No . 319 Page 17of19 April 24, 2018
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New Chapter 18.74
Chapter 18.74 Performance Standards
Applicability. The following requirements shall apply to the use of land throughout
the city. The City has the authority to establish any conditions of approval on land
uses to ensure conformance with these standards.
A. Property Maintenance . Property owners are responsible for the continuous
maintenance of all buildings , structures, yards, landscaping, signs , parking areas,
and other improvements in a manner which does not detract from the
appearance of the surrounding area .
8 .Noise standards . All uses shall comply with the noise standards set forth in the
C ity's noise ord inance, contained in chapter 8.108 of the Grand Terrace
Municipal Code.
C.Odor. No operation or activity shall be permitted to emit odorous gases or other
odorous matter in such quant ities as to be dangerous, injurious, noxious, or
otherwise objectionable which is detectable with or without the aid of
instruments at or beyond the property line
D.Particulate matter and air contaminants standards. The operation of facilit i es
shall not directly or indirectly discharge air contaminants into the atmosphere,
including smoke, sulfur compounds, dust, soot , carbon , noxious acids , gases ,
mist , odors, or particulate matter, or other air contaminants or combinations
which exceed any local, state or federal air quality standards or which might be
obnoxious or offensive to anyone residing or conducting business either on site
or abutting the subject site. Particulate matter shall not be discharged into the
atmosphere in excess of the standards of federal and state requirements
E .Vibration standards. Uses shall be operated in compliance with the following
provisions:
1 . The generation of vibration of a duration and intensity so as to be
excessive , disturbing , or objectionable to persons located offsite, shall
not be permitted
2 . Uses shall not generate ground vibration that interferes with the
operations of equipment and facilities of adjoining parcels .
F.Temperature.No operation or activity shall emit heat or cold which would
cause a temperature increase or decrease on any adjacent property in excess
Ord inance No. 319 Page 18of19 April 24, 2018
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of ten (10) degrees Fahrenheit, whether the change is in the air, on the ground,
or in any structure
G. Illumination. No operation, activity, sign, or lighting fixture shall create
illumination on adjacent property that exceeds three foot-candles, whether the
illumination is direct or indirect light from the source, as measured from the
property line.
H. Electrical disturbance. No operation or activity shall cause any source of
electrical or electronic disturbance that adversely affects persons or the
operation of any equipment on any other lot and is not in conformance with the
regulations of the Federal Communication Commission.
I. Radioactive materials. No operation or activities shall be permitted which result
at any time in the release or emission of any fissionable or radioactive materials
into the atmosphere, the ground, or sewerage system.
J. Discharges. No operation or action shall discharge at any point into any public
or private street, public or private sewer, stream, body of water, or into the
ground any materials of such nature or temperature as can contaminate any
water supply, interfere with bacterial processes in sewage treatment, or
otherwise cause the emission of dangerous or offensive elements, except in
accord with applicable standards approved by governmental agencies having
jurisdiction. All grading, grubbing, clearing, soil disturbance, an/or construction
operations shall comply with the erosion control and best management
practices of the city's current permit for the National Pollution Discharge
Elimination System (NPDES), as it may be amended from time to time.
Ordinance No. 319 Page 19of19 April 24, 2018
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA,
DO HEREBY CERTIFY that the foregoing Ordinance, being Ordinance No . 319 was
duly passed, approved and adopted by the City Council, approved and signed by the
Mayor, and attested by the City Clerk, at the regular meeting of said City Council held
on the 241h day of April 2018, and that the same was passed and adopted by the
following vote:
AYES :Council Members Wilson , Hussey, Henderson ; Mayor Pro Tern
Robles ; Mayor McNaboe
NOES:None.
ABSENT:None.
ABSTAIN:None.
Executed this 25 1h day of April 2018 , at Grand Terrace, California .
Debra L. Thomas
City Clerk
[SEAL]
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AGENDA REPORT
MEETING DATE: January 14, 2020 Council Item
TITLE: Provide Direction on an Undergrounding Master Plan Study
PRESENTED BY: Alan French, Public Works Director
RECOMMENDATION: Direct Staff to Issue RFP for Scope of Services to Develop a
City of Grand Terrace Undergrounding Master Plan
2030 VISION STATEMENT:
This staff report supports Goal #1 "Ensuring Our Fiscal Viability", and, specifically, the
action item “Ensure Appropriate Cost Recovery for Services”. It also supports Goal #2
"Maintain Public Safety" to ensure that our residents continue to enjoy an outstanding
quality of life.
BACKGROUND:
California Public Utilities Commission sets Rule 20 policies and procedures for the
conversion of overhead utility facilities to underground. Under Rule 20, underground
utility projects may be financed by utility rate money, combined rate funds and local tax
proceeds depending on whether the project is classified under the Rule 20A, Rule 20B,
or Rule 20C provision.
Under Rule 20A, projects are paid for by the utility's ratepayers. To qualify for funding
through these proceeds, projects must produce a benefit to the general public, not just
customers in the affected area, by satisfying one or more of the following criteria:
• The location has an unusually heavy concentration of overhead facilities;
• The location is heavily traveled;
• The location is an arterial or major collector road in a city's general plan; and/or
• The overhead equipment must be located within or pass through a civic,
recreational, or scenic area.
Currently, the City has a balance of $926,931 in available Rule 20A credits that could be
readily available to use for a project. The City of Grand Terrace’s annual allocation of
Rule 20A funds is approximately $16,000.
SCE allows an agency to mortgage up to five years of Rule 20A allocation, or in the
City's case, up to $80,000. With the City's ability to mortgage, the City will have
approximately $1,030,000 of Rule 20A funds available for undergrounding in 2020.
DISCUSSION:
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As directed at a previous City Council meeting, City staff has researched developing an
Undergrounding Master Plan to systematically do projects in the City as the funding
becomes available. The first step in the process is to select a consultant to perform an
analysis of the facilities, propose project priorities and recommend financing for the
undergrounding. There are a variety of firms in southern California that can perform the
analysis and prepare the study. Staff has contacted three (3) different firms to get
information and an estimated cost for the initial study. Early estimates are between
$30,000 to $40,000.
Staff is recommending that the City Council authorize the next step in this process
which is to advertise either a Request for Proposal to develop a Master Plan Study for
the City to identify facilities that qualify for the Rule 20 A program, identify specific
projects for undergrounding, develop a plan to systematically get projects done, and
recommend funding options to complete the projects.
FISCAL IMPACT:
Staff will explore the appropriate source(s) of funding for the Undergrounding Master
Plan prior to the contract being presented to the City Council for approval. Potential
funding sources may possibly include:
• Arterial Funding from Arterial Roads CPNA (Capital Projects Needs Assessment)
• Spring Mountain Ranch Mitigation Fund
• Utilization of a portion of the $600,000 in existing Bond Proceeds currently
earmarked for the Mount Vernon Slope (Attachment I). The City applied for a Cal
OES Grant to fund the Mount Vernon Slope but was not successful in this round
of grant funding. However, the project, which is identified in our Hazard
Mitigation Plan, is continuously eligible for State and Federal Disaster Funding.
Therefore utilizing $40,000 of Bond Proceeds currently earmarked for Mount
Vernon Slope, would not be detrimental to the Mount Vernon Slope Project.
Staff, along with the City Attorney as necessary, will review the restrictions on these
potential sources to determine if, in fact, they may be used for this contract and/or for
the actual undergrounding work. Staff has not ruled out recommending General Funds
to complete the Undergrounding Master Plan because the project was identified in the
City Council’s priority list (Attachment II). The cost cannot be covered by the Rule 20A
money.
ATTACHMENTS:
• Attachment I - Bond Proceed Priority Projects (PDF)
• Attachment II - Department Priority Projects (PDF)
APPROVALS:
Alan French Completed 01/09/2020 2:16 PM
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City Attorney Completed 01/09/2020 4:45 PM
Finance Completed 01/09/2020 4:45 PM
City Manager Completed 01/09/2020 4:46 PM
City Council Pending 01/14/2020 6:00 PM
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Project Department
Project Cost
Estimate Bonds Requested Other Funding Source
Priority Projects:
Mount Vernon Slope Public Works 3,200,000.00$ 600,000.00$ Prop 68/CPNA/DIF
Sidewalks and Storm Drains on Michigan Public Works 1,100,000.00$ 300,000.00$ DIF Fees/Grants
Michigan Walkable Street Plan Planning & Dev. 75,000.00$ 75,000.00$ DIF Fees
Purchase of Housing Successor Agency Property City Mgr's Office 650,000.00$ 650,000.00$
Barton/Mt. Vernon Tree, Landscape and Lighting Plan Planning & Dev. 50,000.00$ 50,000.00$
Barton Road Business Sign Program Planning & Dev. 100,000.00$ 100,000.00$
Economic Development Incentive, Woody's Classic Grill City Mgr's Office 50,000.00$ 50,000.00$
Purchase of Automated License Plate Reader Cameras (ALPRs) City Mgr's Office 150,000.00$ 150,000.00$
Total of Priority Projects Listed Above: 5,375,000.00$ 1,975,000.00$
Additional Projects:
Refurbished Basketball Court City Mgr's Office 50,000.00$ -$ Prop 68/DIF Fees
Wayfinder Street Signs City Mgr's Office 30,000.00$ 30,000.00$
Mobile Bleachers City Mgr's Office 78,000.00$ 78,000.00$ Prop 68/DIF Fees
Fitness Park Camera City Mgr's Office 9,000.00$ 9,000.00$
Blue Mountain Trail Planning & Dev. 575,000.00$ -$ Prop 68/DIF Fees
La Cadena Median Planning & Dev. 500,000.00$ 75,000.00$
Grand Terrace/Barton Road Enhancement Planning & Dev. 20,000.00$ 15,000.00$
40 Acre Master Plan/Grant Planning & Dev. 25,000.00$ 25,000.00$ Prop 68 Grants
Slurry Seal & Additional ADA Parking Spaces Public Works 30,000.00$ 15,000.00$
Cameras & Floodlights to Combat Illegal Dumping Public Works 9,000.00$ 9,000.00$
Paint Retaining Walls on Main Thoroughfare Public Works 5,000.00$ 5,000.00$
Library AC Unit Public Works 9,000.00$ 9,000.00$
Sidewalk Repair Projects Public Works 20,000.00$ -$ Road Funds and DIF Fees
EV Charging Stations Public Works 120,000.00$ -$ MSRC Grant/ State Grant
Public Right of Way Tree Replacement Program Public Works 15,000.00$ 15,000.00$
Smart Bus Shelter Public Works 55,000.00$ 40,000.00$
Sign for Veterans Freedom Park Public Works 15,000.00$ -$ DIF Fees
Canopy for Playground Area at Fitness Park Public Works 55,000.00$ 50,000.00$ Prop 68/DIF Fees
Fitness Park Plant Replacement Public Works 15,000.00$ Prop 68/DIF Fees
Speed Feedback Sign Public Works 24,000.00$ 24,000.00$
Total:7,264,000.00$ 2,389,000.00$
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City of Grand Terrace Inter-departmental Memorandum City Manager’s Office
DATE: June 12, 2019
TO: Mayor and City Council
FROM: G. Harold Duffey, City Manager
Cynthia Fortune, Assistant City Manager
SUBJECT: PRIORITY PROJECTS
The City Manager’s Office has multiple business lines and while our resources are limited, we continue to allocate our resources to achieve maximum returns in the following areas:
• Economic Development
• Efficient Services to Citizens
• Code Enforcement to Maintain the Community’s Quality of Life
• Sustainability of the Organization While the City Manager will be responsible to ensure all departments adhere to priorities as
supported by the City Council, the City Manager’s Office will also ensure the alignment of
priorities based on its various business lines. The City Manager’s priorities will be based on alignment with the City Manager’s 2030 Vision Implementation Plan Phase II and the annual budget approved by City Council. The four categories of ranking used to prioritize the projects are:
1. Economic Development (40%) 2. Funding and Resources (25%) 3. Approved Council’s Future Agenda Item Requests (20%) 4. Quality of Life (15%).
Priority projects are categorized as “A” Top Priority, “B” High Priority and “C” Priority. City Manager Office Priority Projects for 2019-2020
Economic Development
“A” Top Priority “B” High Priority “C” Priority
Development of 4.78
Acres on Barton Rd.
San Bernardino County
Child Care Facility
Development on City
Center Dr.
Gateway Specific Plan Pit Stop Development Cage Park
Taco Bell La Crosse Development Rails to Trails Grant to Access Santa Ana River Trail
H.7.b
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Grocery Outlet Stater Bros. Expansion Walgreens Center
Expansion
Surgical Center Storm Drainage Michigan
Mr. TV Video RDA Lot 0.80 Acre Development
Kaz Ramen Coffee Richardson’s RV
Hollywood Video Conversion
Edwin Fuels
Fire Station Agreement
TOT Tax Implementation
CM – Committees & Commissions
“A” Top Priority “B” High Priority “C” Priority
Staff Support for Parks & Rec and Youth
Commission
Special Event Support
CM – Human Resources
“A” Top Priority “B” High Priority “C” Priority
Benefits & Recognition Program Annual Events for Employees
Annual Evaluation & Merit Increases
(Reinstated)
Council & City Staff Social Events
Employee Appreciation Program Review of Health and Compensation
Finance & Senior Center Development
“A” Top Priority “B” High Priority “C” Priority
Review of Business
License Fee
Finance Department
Staff Re-organization
Housing Agency
Programs
Review of Cost-Effective
Health Benefits
Increase in Senior
Center Services
While the projects are ranked into levels of priority, it is conceivable that Priority B projects
could be completed before Priority A projects because of the following:
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1. Complexity of Project A, may result in a phased approach
2. Simplicity of Project B or availability of funds
3. Adjustments in Priorities during a mid-year budget adjustment.
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City of Grand Terrace Inter-departmental Memorandum City Clerk’s Office
DATE: June 10, 2019
TO: G. Harold Duffey, City Manager City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT: FY 2019/2020 CITY CLERK PRIORITIES LIST
Mr. Duffey,
On May 14, 2019, City Council requested staff to hold a Priorities Workshop that will provide policy direction from City Council to the organization. The Priorities Workshop will direct staff to focus their efforts on the issues that are most
important as determined by the City Council. During this process, projects, anticipated work
hours, costs and projected time of completion are discussed. After these discussions are completed, the City Council, with guidance from staff, will prioritize various functions and projects based on level of priority.
Attached to this memorandum is a table outlining the priorities for the City Clerk’s Department
for FY 2019/2020. These priorities have been separated into three columns; Column A – Top Priority, Column B – High Priority and Column C – Priority and sorted by the following factors: 1. Funding (30%)
2. Resource (20%)
3. Improved Communications (20%) 4. Quality of Life (30%). City Clerk’s Office Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority FPPC Compliance Scanning
City Web Page-Continuous
improvement
Records Destruction
Telephone System
Improvements
City Clerk’s Department
Operations
Technology Program –
Tablet Use
Increase Awareness of
Online Public Material
Facebook Live and Twitter Increase Participation in City
Council Meeting Invocations
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City Adopted Budgets and
Agenda Packets
Lighting in City Council
Chamber
Community Posting Board City Hall Information Kiosks Manage City Neighborhood Recognition Programs City Council Chamber Reception Area Upgrade
Annual Acknowledgment Program
City Council Agenda Modifications
Increase content of Intranet
While the projects are ranked into levels of priority, it is conceivable that a Priority B project
could be completed before a Priority A project because of the following:
1. Complexity of Project A, may result in a phased approach
2. Simplicity of Project B or availability of funds
3. Adjustments in Priorities during a mid-year budget adjustment.
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City of Grand Terrace Inter-departmental Memorandum Public Works Department
DATE: May 5, 2019
TO: G. Harold Duffey, City Manager City Manager’s Office
FROM: Alan French, P.E., Director
Public Works Department / City Engineer
SUBJECT: PRIORITY PROJECTS
The priority projects are listed below. To help organize the work, a ranking system was used to determine where to expend the effort for staff and to parallel with the City’s 2030 goals. The four categories of ranking used to prioritize the projects are:
1. Safety (50%) 2. Funding (20%) 3. Economic Development (20%) 4. Quality of Life (10%).
The projects were then categorized as “A” Top priority, “B” High Priority and “C” Priority. Public Works Priority Projects 2019-2020
“A” Top Priority “B” High Priority “C” Priority Highway Safety Improvement Program- Mt. Vernon Intersections
Highway Safety Improvement Program Cycle 9 Guardrail
Fitness Park Canopy
Preston Signal Upgrade Small Cell Site Infrastructure Plan Park Enhancements
Commerce Way Expansion Parking City Wide Strategy
Mt. Vernon Slope Stabilization Utility Pole Undergrounding Master Plan
EV Charging Station West Barton Bridge Replacement
Year 3 CIP Support for Community Events
Fee Study
Barton Interchange
Maintenance Agreement
Barton Speed Feedback
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Memo to City Manager Page 2 of 2
C: Cynthia Fortune, Finance Manager
Y:\Executive Assistant\City Manager\2019-06-11 Priorities\Public Works Priorities 2019.doc
Development Plans
Fire Station Roof Repair
Public Works Maintenance Priorities
“A” Top Priority “B” High Priority “C” Priority
Traffic signal/Street light Storm Drain/Channel Street, sidewalk, curb, parkway City Facilities
Parks City Neighborhood Lighting Plan
Street Sign
Replacement Program
While the projects are ranked into levels of priority, it is conceivable that a Priority B project
could be completed before a Priority A project because of the following:
1. Complexity of Project A, may result in a phased approach
2. Simplicity of Project B or availability of funds
3. Adjustments in Priorities during a mid-year budget adjustment.
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City of Grand Terrace Inter-departmental Memorandum Planning and Development Services Department
DATE: May 13, 2019
TO: G. Harold Duffey, City Manager City Manager’s Office
FROM: Sandra Molina, Director
Planning and Development Services
SUBJECT: PLANNING PROJECTS
Attached to this memorandum is a table outlining the priorities for Planning and Development Services for FY 2019/2020. These priorities have been separated into three columns; Column A – High Priority, Column B – Top Priority and Column C – Priority and sorted by the following factors:
1. Funding (30%) 2. Economic Development (30%) 3. Resources (20%) 4. Quality of Life (20%).
Planning & Development Services Priority Projects 2019-2020 “A” Top Priority “B” High Priority “C” Priority
4.78 Acres – PSA,
Entitlements
Housing Authority
Report
Grant ATP – Close Out
Amend Master Plan Zoning Around Schools Sign Code Edwin Fuels Noticing Policy Van Buren – Aegis
Gateway SP Barton Road Streetscape Crestwood
Anita – Grocery Outlet
Sign
Michigan Street
Complete Street
Grant Prop 68 B&S RFP
Taco Bell Housing Element RFP
Mr. TV Video Parking Program Canal – Aegis
Project in 40-Acre Greenbelt Grand Terrace Road – Aegis
Blue Mountain Trail Grant Safety Element Update
Animal Control
Ordinance Update
Housing Element
Update
Parking Citation Appeals
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CUP in 40-Acre
Greenbelt
La Cadena SFR REC Center
National Logistics
Surgical Center While the projects are ranked into levels of priority, it is conceivable that a Priority B project could be completed before a Priority A project because of the following:
1. Complexity of Project A, may result in a phased approach 2. Simplicity of Project B or availability of funds 3. Adjustments in Priorities during a mid-year budget adjustment.
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AGENDA REPORT
MEETING DATE: January 14, 2020 Council Item
TITLE: Adoption of Resolution Approving Application to the
California Volkswagon Mitigation Trust's Zero-Emission
Transit, School, and Shuttle Bus Grant Program for the
Senior Transportation Program for the Purchase of an
Electric Bus
PRESENTED BY: Shayna Jackson, Management Analyst
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, APPROVING
APPLICATION FOR GRANT FUNDING FROM THE
CALIFORNIA AIR RESOURCES BOARD VOLKSWAGEN
ENVIRONMENTAL MITIGATION TRUST FOR THE
PURCHASE OF AN ELECTRIC BUS FOR THE SENIOR
TRANSPORTATION PROGRAM
2030 MISSION STATEMENT:
This Project supports the City’s mission to preserve and protect our community and its
exceptional quality of life through thoughtful planning, within the constraints of a fiscally
responsible government.
BACKGROUND:
The City of Grand Terrace Senior Transportation Program has provided seniors with
curb-to-curb transportation services to and from the Grand Terrace Senior Center,
Monday through Friday, for lunch, activities, appointments and planned outings, since
May of 2016. This increasingly popular program has seen a steady rise in its
participation from its launch in 2016 to today. The Senior Transportation Program is a
valued part of the community and provides the City’s senior residents the opportunity to
meet for lunch, socialize, play games, make special trips, and be active, all by providing
a convenient, local form of transportation.
In recent months, the Blue Mountain Silver-Liner Bus, also known as the Senior Bus,
has experienced several mechanical failures that has caused the City to temporarily
suspend services for the Senior Transportation Program for repairs. The frequency of
repairs has gradually increased since the program’s inception. The frequent visits to the
auto mechanic are beginning to impede on the City’s ability to provide reliable
transportation for the Grand Terrace Senior Center residents
The California Air Resources Board (CARB) Volkswagen (VW) Environmental Mitigation
Trust (Trust) for California is currently accepting applications for grant funding to replace
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existing Gas Shuttle Buses with new Electric Shuttle Buses. The CARB VW Trust
provides approximately $423 million for California transit owners to mitigate the excess
nitrogen oxide (NOx) emissions caused by VW's use of illegal emissions testing devices
in certain VW diesel vehicles. The CARB VW Trust is a component of partial
settlements with VW. As required by the Consent Decree, California developed a
Beneficiary Mitigation Plan (Plan) through an extensive public process which was
approved in May 2018. The intent for the Plan is to mitigate excess NOx emissions,
reduces pollution in communities, support advanced technology vehicle and equipment
deployments and accelerate the zero-emission transformation of the heavy-duty fleet.
The Maximum Grant Award of $160,000.00 will provide the City with the funding
necessary to secure one new electric shuttle bus for the Senior Transportation Program.
Grant monies will be used to satisfy the purchase price, taxes, and DMV fees for the
new Electric Bus. Should the City be awarded grant funds, staff will return to City
Council for approval of the grant contract with San Joaquin Valley Air Pollution Control
District whom is the administrator or the CARB VW Trust.
The anticipated timeline for project completion is as follows:
• Application Period Begins: October 2019
• Application Period Ends: Applications will be accepted until funds have been
exhausted.
• Resolution: submit by January 14, 2019
• Grant and Contract Award: TBD – Award notices will be sent in the order in
which the application is received until funds have been exhausted. There is no
set timeline for the initiation, execution, or implementation of this project.
• Project Completion Date: within 18 months of contract execution
DISCUSSION:
The City would like to apply for grant funding to obtain a new Electric Bus that will
provide the level of reliability and comfort our seniors deserve. Additionally, obtaining a
new Electric Bus will also reduce our Carbon Footprint by reducing NOx emissions in
our community as well as reduce the City’s fuel expenses.
In order to proceed with the application for grant funding, the application process
requires an adopted resolution by the applicant’s governing body which demonstrates to
the California VW Mitigation Trust that the City Council:
1. Approves the filing of project application to CARB VW Environmental
Mitigation Trust’s Zero-Emissions Transit, School, and Shuttle Bus Grant
Program; and
2. Certifies that said applicant has or will have available, prior to
commencement of project work utilizing specified grant funds, sufficient
funds, including those provided by this grant, to complete the project; and
3. Certifies that the applicant has or will provide sufficient funds to operate and
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maintain the project(s), and
4. Certifies that the applicant has reviewed, understands, and agrees to the
General Provisions contained in the contract shown in this Procedural
Guide; and
5. Delegates the authority to the City Manager, or designee, to conduct all
negotiations, sign and submit all documents, including, but not limited to
applications, agreements, amendments, and payment requests, which may
be necessary for the completion of the grant scope(s); and
6. Agrees to comply with all applicable federal, state and local laws ordinances,
rules, regulations and guidelines.
FISCAL IMPACT:
If the City is awarded the CARB VW Environmental Mitigation Trust’s Zero-Emissions
Transit, School, and Shuttle Bus Grant, the City will be given $160,000.00 for the
purchase of a new Electric Shuttle Bus. These monies do not require repayment. The
City will be responsible for any costs associated with the purchase of the bus that
exceed $160,000.00.
ATTACHMENTS:
• Resolution for Zero-Emissions Bus Grant_draft (DOCX)
• CC Guidelines (PDF)
• CC FAQ (PDF)
APPROVALS:
Shayna Jackson Completed 01/09/2020 1:38 PM
City Attorney Completed 01/09/2020 3:51 PM
Finance Completed 01/09/2020 3:54 PM
City Manager Completed 01/09/2020 3:54 PM
City Council Pending 01/14/2020 6:00 PM
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RESOLUTION NO. 2020-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPROVING APPLICATION FOR GRANT
FUNDING FROM THE CALIFORNIA AIR RESOURCES BOARD
VOLKSWAGEN ENVIRONMENTAL MITIGATION TRUST FOR THE
PURCHASE OF AN ELECTRIC BUS FOR THE SENIOR
TRANSPORTATION PROGRAM
WHEREAS, the California Air Resources Board (CARB) has delegated the
responsibility of administering the California Volkswagen (VW) Mitigation Trust Funds
for Transit, School, and Shuttle Buses to the San Joaquin Valley Air Pollution Control
District (SJVAPCD), and its designees, via the Zero-Emission Transit, School and
Shuttle Bus Grant Program, setting up necessary procedures governing the application;
and
WHEREAS, said procedures established by the SJVAPCD require a grant
applicant to certify by resolution the approval of the application; and
WHEREAS, if approved, successful applicants will enter into a contract with the
SJVAPCD to complete the Grant Scope project;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Grand
Terrace, as follows:
Section 1. The City Council hereby approves and authorizes the filing of a grant
application to SJVAPCD for the Zero-Emission Transit, School and Shuttle Bus Grant
Program.
Section 2. The City Council certifies that the City has, or will have available, prior to
commencement of any work on the project included in this application, the sufficient
funds to complete the project; and
Section 3. The City Council certifies that if the project is awarded, the City has, or
will have, sufficient funds to operate and maintain the project, and
Section 4. The City Council certifies that the City has reviewed, understands, and
agrees to the General Provisions contained in the contract shown in the Grant
Administration Guide; and
Section 5. The City Council hereby delegates the authority to the City Manager to
conduct all negotiations, sign and submit all documents, including, but not limited to
applications, agreements, amendments, and payment requests, which may be
necessary for the completion of the Grant Scope; and
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Section 6. The City Council agrees to comply with all applicable federal, state and
local laws, ordinances, rules, regulations and guidelines.
Section 7. The City Council will consider promoting inclusion per Public Resources
Code §80001(b)(8 A-G).
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council
of the City of Grand Terrace, held on this the 14th day of January 2020.
Darcy McNaboe
Mayor
ATTEST:
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra
City Attorney
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Volkswagen Mitigation Trust Fund Guidelines
Zero-Emission Transit, School and Shuttle Bus Project Table of Contents
I. Project Overview ........................................................................................ 1
II. Project Requirements ................................................................................ 1
A. Application Requirements .......................................................................... 1
B. Eligible Applicants ...................................................................................... 2
C. Requirements for the Old Bus .................................................................... 2
D. Requirements for the New Bus .................................................................. 3
E. Project Expenditures .................................................................................. 3
F. Project Expenditure Limitations ................................................................. 4
G. Match Funding (Co-Funding) ..................................................................... 5
H. Payment for Scrap ..................................................................................... 5
L. Vehicle Purchasers .................................................................................... 6
M. Resale of Vehicles ..................................................................................... 8
N. Vehicle Leasing or Rental Agencies .......................................................... 9
III. Project Non-Performance .......................................................................... 9
I. Table of Figures
Table 1: Maximum Funding Expenditures per Bus .......................................................... 4
Table 2: Maximum-Funding Expenditures per Entity, per Installment ............................. 4
Table 3: Processing Flow Chart ...................................................................................... 6
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Volkswagen Mitigation Trust Fund
Guidelines
Zero-Emission Transit, School and Shuttle Bus Project
I. Project Overview
The Zero-Emission Transit, School and Shuttle Bus Project provides funding for new zero-emission replacement buses for owners of transit, school, and shuttle buses. This
project mitigates excess NOx emissions, reduces pollution in disadvantaged and low-income communities, supports advanced technology vehicle and equipment deployments and accelerates the zero-emission transformation of the heavy-duty fleet. Applicants will complete the application and meet the other requirements of the project
such as submitting required documentation, scrapping the old vehicle, and complying with reporting requirements.
II. Project Requirements
A. Application Requirements
1. Applications: The applicant for transit, school and shuttle buses must apply
through the online application portal for each individual bus.
2. Statewide: Applications must be submitted for each individual bus through the web based application portal from entities that own buses domiciled in California and operate primarily within the state of California.
a. Applicants must receive prior written authorization from the SJVAPCD for
new buses that will travel outside of the state of California at any time during their contract life.
3. First come, first served: Applications will be selected on a first come, first served basis based off a complete and eligible application per bus, subject to the maximum funding expenditures per Entity specified in Table 2: Maximum-
Funding Expenditures per Entity
4. Authorization for submittal: Applicants must obtain authorization for the submittal of the applications and identification of the individual authorized to implement the bus purchase project.
5. Multiple buses allowed: Applicants must submit a separate application for
each individual bus to be replaced.
6. Prior Purchases: Applicants must not purchase, make down payments, become financially committed, or take possession of the new replacement bus under funding consideration prior to the issuance of a completely executed
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contract that is signed by all parties – doing so will render the project ineligible.
a. A fully refundable deposit is allowed, as long as it is clearly stated that the
deposit is fully refundable
7. Information for reports: Applicants must include information needed to fulfill the reporting requirements in Project Reporting
8. Information to determine eligibility: Applicants must submit required documentation to determine eligibility of the applicant and of the old bus.
B. Eligible Applicants
1. Eligible Applicants are owners of transit buses, school buses and shuttle buses.
2. Indian Tribes are eligible for this program. In addition, Indian Tribes Beneficiaries (i.e., for federally-recognized Indian Tribes) have entered into their own Environmental Mitigation Trust Agreement. For more information, please visit the
Volkswagen Diesel Emissions Environmental Mitigation Trust site at:
https://www.vwenvironmentalmitigationtrust.com/tribe-trust
3. Agencies that are the lessors that lease or rent applicable transit, school and shuttle buses to third parties may apply, however, additional requirements must be met. These requirements are specified in Vehicle Leasing or Rental Agencies
C. Requirements for the Old Bus
1. Only buses with internal combustion engines are eligible
2. Fuel type of the old bus can be gasoline, diesel, or compressed natural gas (CNG), or propane.
3. Engine Model Year of the old school bus must be 2006 or older
4. Engine Model Year of the old transit or shuttle bus must be 2009 or older
5. Gross Vehicle Weight Rating (GVWR) must be 14,001 pounds or greater
6. Current California Highway Patrol (CHP) certification for school buses is required
7. All old school buses may be eligible regardless of their compliance with the Truck and Bus Regulation. However, noncompliant school buses are subject to
additional funding limitations specified in Project Expenditure Limitations
8. Compliance with the Truck and Bus Regulation must be submitted with the application. Acceptable documentation includes, but is not limited to, any of the following:
a. Invoice(s) for the purchase of the Diesel Particulate Filter (DPF) and its
installation on the old bus specified on the application.
b. Pictures of the DPF on the bus engine specified on the application. The pictures must be able to identify both the DPF and the old bus.
c. CHP 292 school bus safety inspection of the installed DPF on the old bus
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specified on the application.
d. Compliance certificate from CARB TRUCRS database.
D. Requirements for the New Bus
1. Zero emission: Hydrogen fuel cell and battery electric-powered vehicle technologies are eligible projects. Eligible buses must be listed as an Eligible Vehicle for the Hybrid and Zero-Emission Truck and Bus Voucher Incentive Project (HVIP) and listed on the HVIP website at www.californiahvip.org/.
SJVAPCD may consider other zero emission technologies for eligibility on a case
by case basis, subject to approval by the California Air Resources Board (CARB).
2. New Vehicle: The vehicle must be a new vehicle as defined in California Vehicle Code Section 430.
3. Not converted: SJVAPCD and CARB does not consider a new vehicle to be a
new chassis that has been converted with aftermarket parts or equipment to create a zero-emission vehicle, unless the completed zero emission vehicle has obtained CARB new vehicle certification. Eligible vehicles (and vehicle chassis) must be new and not yet have been registered in any state or paid for by the
purchaser (other than a vehicle down payment). Used vehicles (including
vehicles used by dealers, manufacturers, or other entities or for demonstration purposes) are not eligible.
4. GVWR 14,001 pounds or greater: Zero-emission vehicle makes/models must be 14,001 pounds GVWR or greater.
5. CARB certified: The manufacturer must have obtained CARB
approval/certification of the vehicle model.
6. HVIP eligible: Stacking VW Mitigation Trust Funds with HVIP funds is prohibited. For additional information regarding match funding, please see section Match Funding
7. CHP certification: Current CHP 292 certification is required for the new school
bus.
E. Project Expenditures
1. Eligible Costs: Eligible costs include purchase price and taxes for new eligible buses.
2. Maximum Project Funding Expenditures: Listed in Table 1: Maximum Funding Expenditures per Bus.
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Table 1: Maximum Funding Expenditures per Bus
New Bus Maximum Funding Level
Battery Electric Transit bus $180,000
Fuel Cell Transit bus $400,000
Electric School bus (replacing a compliant old bus) $400,000
Electric School bus (replacing a non-compliant old bus) $380,000
Electric Shuttle bus $160,000
F. Project Expenditure Limitations
1. Entity Funding Limitation: The maximum funding expenditures per Entity, as determined by Tax Identification Number, is $3,250,000.
a. If insufficient applications are received to expend trust funds, SJVAPCD reserves the right to issue additional contracts beyond the above stated limit.
Table 2: Maximum-Funding Expenditures per Entity, per Installment
Entity Maximum Funding Level
Determined by Tax ID $3,250,000
2. Category Funding Limitation: Of the three bus categories – transit, school bus, and shuttle – funding for a single bus category must not exceed 50 percent of the available VW Mitigation Trust Funds, including earned interest, in each installment.
3. Equipment Options: While not specifying any particular ineligible equipment
options, SJVAPCD reserves the right to deny reimbursement for non-standard accessories and equipment considered excessive peripheral costs. The applicant may still choose to purchase these options, however, they are not eligible for reimbursement nor will they be used in the calculation of the limitations of funding amounts specified below.
4. Bus Funding Limitation: Funding amounts for buses must not exceed actual project costs.
5. Non-government owned limitation: Funding amounts for non-government owned transit, school, and shuttle buses must not exceed 75 percent of project costs.
6. Non-Compliant School Bus: For school buses that are not compliant with the CARB Truck and Bus Regulation, the maximum funding amounts will be reduced by $20,000 to account for the cost of compliance through the purchase of a DPF.
7. Multiple Funds Limitation: Selected applicants may not receive more funds
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than the eligible project costs, whether funded solely with the VW Mitigation Trust Funds or funded with multiple funding sources.
8. Leasing Limitations: Replacement bus owners can lease the buses purchased
using VW Mitigation Trust Funds to third parties, provided the following requirements are met:
a. Lease agreement must be a minimum of 36 months
b. Lease agreements must contain program requirements, including, but not
limited to: requirements of the new bus, contract requirements, record
requirements, reporting requirements. Additional requirements can be found in Section Vehicle Leasing or Rental Agencies
9. Returned VW Mitigation Trust Funds: The SJVAPCD must spend returned trust funds on eligible projects, or return trust funds to the Trustee.
10. Unspent VW Mitigation Trust Funds: CARB Executive Officer or designee
reserves the right in his or her sole discretion to award any remaining unspent trust funds to another Project Administrator or other mitigation projects.
G. Match Funding (Co-Funding)
Match funding from the applicant is encouraged and required for school bus purchases
(at least 5 percent) and all non-government owned purchases (at least 25 percent). For
school bus purchases, the cost of the required infrastructure for the new, replacement bus is used to meet the required 5 percent match. Match funding may include funding from other State, local, federal, non-profit, or private
revenue sources. Match funding may not include funding where any portion of the
resulting NOx reductions could be double-counted, including but not limited to Hybrid and Zero-Emission Truck and Bus Voucher Incentive Project (HVIP), Carl Moyer Program, AB923, and AB617.
The applicant must report all match funding amounts and sources to SJVAPCD prior to
contract and again during the reimbursement process.
H. Payment for Scrap
The selected applicant must scrap the old bus within 60 days of the receipt of the new bus by rendering the old bus permanently and irreversibly incapable of functioning as
originally intended
Income for scrap is not allowed. SJVAPCD will allow a selected applicant to receive payment for scrap under the following conditions
a. The selected applicant provides to the SJVAPCD the receipt for any scrap payment showing the amount of funds received from the dismantler.
b. SJVAPCD will reduce the VW Mitigation Trust Funds award by the scrap
payment amount if the scrap amount, plus VW Mitigation Trust Funds
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amount, plus match exceeds the new bus purchase price.
c. SJVAPCD and the selected applicant will retain documentation of any
scrap payment as part of the project record.
Table 3: Processing Flow Chart
L. Vehicle Purchasers
1. Responsibilities for Vehicle Purchasers: The bus purchaser is responsible for
completing an application, executing a contract with SJVAPCD, complying with
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the terms of the contract, and obtaining funding for or paying the match portion of the vehicle cost.
2. Requirements for Vehicle Purchasers: The bus purchaser must be an
individual, business, non-profit, or government entity that is based in California or has a California-based affiliate. A bus leasing/rental agency based outside of California is also eligible if the vehicle is leased/rented to an entity that will meet all operational, reporting, and other applicable requirements.
3. Restriction for Vehicle manufacturers and Dealers: Vehicle manufacturers
and dealers may apply for no more than two vehicles in each installment. This applies to vehicles the manufacturer produces and for vehicles the dealer makes available for sale. Vehicle manufacturers and dealers will be required to provide SJVAPCD and CARB additional information including, but not limited to,
manufacturing costs and dealer invoice or acquisition costs. If a vehicle
manufacturer or dealer chooses to purchase a vehicle they do not produce or sell, then this condition will not apply.
4. Insurance Requirement: Maintain insurance as required by law. If an accident or other cause destroys or otherwise renders permanently inoperable the
purchased vehicle, the bus purchaser must notify SJVAPCD within one week of
the occurrence. The written notification must provide proof that the funded vehicle has become inoperable, including photographs of the inoperable vehicle with license plates or other identifying markings, as well as any applicable insurance or police documentation.
5. Expectation to Operate: SJVAPCD expects the vehicle to operate primarily in
California for three years after purchase.
6. Prohibition to Modify Vehicle: Not make or allow any modifications to the vehicle’s emissions control systems, hardware, or software calibrations, (Vehicle Code Section 27156), and not install any combustion source such as a fuel fired
heater.
7. Reporting Requirement: Submit annual activity reports for three years. SJVAPCD requires the funded vehicle owner to complete activity reports. SJVAPCD and CARB reserve the right to bar a fleet that does not provide timely and accurate usage surveys/questionnaires as required from future project
participation.
8. Access to DMV Records: Allow CARB, SJVAPCD, or their designees to verify the bus registration with the DMV for three years after initial registration.
9. Inspection Availability: Be available for follow-up inspection if requested by the SJVAPCD, CARB, or designees.
10. Penalty for Falsifying Information: The bus purchaser is responsible for
ensuring the accuracy of the vehicle and purchaser information on the application forms. SJVAPCD and CARB may consider submission of false information on these forms a criminal offense, punishable under penalty of perjury under the laws of the State of California.
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11. Requirement to Maintain Records: Bus purchasers must keep written records of the bus purchase for buses funded with mitigation trust funds – including the
vehicle invoice, proof of purchase, and DMV records – for the contract term plus
three years.
12. Requirement to Provide Records: A bus purchaser must provide SJVAPCD, CARB, or its designees with all requested information related to any bus purchased with mitigation trust funds within ten days of a written request for such
information. Requested information may include but is not limited to purchase
orders or agreements, vehicle payment information and related bank records, and purchaser fleet information. SJVAPCD and CARB may require selected applicants that submit false information to return the full mitigation trust fund amount and may exclude them from future project participation. In addition,
SJVAPCD and CARB may pursue other remedies available under the law.
M. Resale of Vehicles
1. Notification of Intent to Resell: The original vehicle purchaser must notify SJVAPCD in writing of its intent to sell the vehicle at least seven calendar days prior to the vehicle resale.
2. CARB Approval: CARB and SJVAPCD expects selected applicants to keep the
vehicle and meet all applicable project requirements for a minimum three-year period after the vehicle purchase date. However, unforeseen or unavoidable circumstances may allow for the resale of a vehicle within this three-year period. Resale of a funded vehicle must receive SJVAPCD and CARB written approval
prior to resale.
3. Prohibition To Resell More Than Once in Three-Year Project Life: A funded vehicle may not be resold more than once within three years of the original purchase date.
4. Contract Amendment (Novation): For vehicles resold within three years of the
original vehicle purchase date (and after SJVAPCD and CARB provides written
approval), the original vehicle purchaser must inform the new purchaser in writing about the project requirements – by sharing a copy of the project contract. The new vehicle purchaser must agree in writing to meet all applicable requirements of original vehicle purchasers – by signing an amended version of the project
contract with SJVAPCD.
5. Notification of Resell: Within seven calendar days after the vehicle resale, the original vehicle or purchaser must notify SJVAPCD that the vehicle has been resold and provide the mailing address, phone number and email (if any) of the purchaser as well as the vehicle resale price.
6. Information Required from Second Owner During Three-Year Project Life:
Within thirty calendar days after the vehicle resale, the entity buying the vehicle from the original vehicle purchaser must also provide SJVAPCD with:
a. Mailing address
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b. Phone number and email (if any)
c. A copy of the new DMV title documenting the vehicle resale
d. A written commitment to meet the project requirements
e. A written commitment to complete and return the annual usage survey/questionnaire as required by the project contract.
7. Prorated Funds for Resell or Moving Out-of-State: For funded vehicles resold or moved out of the State, the vehicle purchaser must refund promptly to
SJVAPCD a prorated portion of their mitigation trust funds received, in an
amount equivalent to the original amount divided by 36 months and then multiplied by the number of months remaining in the original 60 month period (rounded to the nearest month): (Original Voucher Amount ÷ 36 Months) x (36 – months since vehicle purchase date).
8. Pursuit of Remedies for Noncompliance: SJVAPCD and CARB reserve the
right to pursue all remedies available under the law for noncompliance with these requirements.
N. Vehicle Leasing or Rental Agencies
Any vehicle lease or rental entity that leases or rents a vehicle purchased with VW
Mitigation Trust Funds maintains responsibility for all recordkeeping and reporting
requirements, and must disclose the recordkeeping and reporting requirements to the vehicle renter or lessee. The lease or rental agreement must include all commitments needed from the lessee or renter to ensure that:
1. The vehicle operates primarily in California as required by the contract with
SJVAPCD; and
2. The lease must ensure that all required annual activity reports are submitted to SJVAPCD.
SJVAPCD, CARB or its designees reserve the right to review lease or rental agreements to confirm appropriate disclosures are made regarding VW Mitigation Trust
Funds received and vehicle activity and reporting requirements. Selected applicants
must provide SJVAPCD, CARB, or its designee all requested information related to any vehicle purchased with VW Mitigation Trust Funds (including lease or rental agreements) within ten days of SJVAPCD or CARB’s written request for such information. The selected applicant (i.e. the lessor for lease agreements) is responsible
for ensuring annual activity reports are accurate and are submitted as required.
SJVAPCD provides a contract at time of vehicle purchase only, and not at the time a vehicle is leased or rented.
III. Project Non-Performance
SJVAPCD, CARB or its designee has the authority to recoup VW Mitigation Trust Funds
received based upon misinformation or fraud, or for which SJVAPCD or its
subcontractors, a dealership, manufacturer, or vehicle purchaser is in significant or
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continual non-compliance with this Implementation Manual or State law. SJVAPCD and CARB also retains the authority to prohibit any entity from participating in other incentive
programs due to non-compliance with project requirements.
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Volkswagen (VW) Mitigation Trust Funds for Transit, School and Shuttle Bus
Frequently Asked Questions
Who is eligible for the VW Mitigation Trust Funds for Transit, School and Shuttle Buses?
- Anyone in the state of California (that operates primarily within the state) can apply.
This includes public entities, private entities and Indian Tribes.
How many projects can I submitted?
- You can apply for up to $3,250,000 dollars per Tax ID. Application are processed on a
first come, first serve basis and will be considered for funding if eligible and while
project funds are available.
Where do I apply?
- Online portal http://vwbusmoney.valleyair.org/
- Click on – Get Started and follow the instructions
What documents are required to apply?
- Required documents list is posted on the website at http://vwbusmoney.valleyair.org
o Application Packet Documents (required to be submitted with the online
application submittal)
IRS Form W-9
Copy of the current DMV registration
CHP form 292 or 343A (School Bus Only)
o Application Packet Documents (prior to application approval)
Copy of proof of insurance
Copy of title
New bus quote
Authorization of project implementation and signing authority
Copy of bus route (Transit and Shuttle Bus Only)
CARB Executive Order for the engine in the current bus
CARB Executive Order for the engine in the new bus
Photographs of the current engine and bus
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What are the eligibility requirements?
- Eligible Applicants are owners of transit buses, school buses and shuttle buses.
- Agencies that are the lessors that lease or rent applicable transit, school and shuttle
buses to third parties may apply, however, additional requirements must be met. These
requirements are specified in Vehicle Leasing or Rental Agencies
What is the engine model year requirement for the current engine?
- Old school bus engine must be 2006 or older
- Old transit and shuttle bus engine must be 2009 or older.
What does “First-Come, First-Serve” mean?
- Applications received through the online portal will be processed via received date.
Please note that applications will be deemed incomplete and will not be considered for
funding until all supporting documentation is received.
Do I need to turn in an old bus to get a new one? Or can I apply for a new electric buss without
scrapping anything?
- You must scrap a Gas, diesel, CNG or propane powered 2006 or older school bus with a
vehicle weight rating greater than 14,001 lbs. to qualify for the grant.
- You must scrap a Gas, diesel, CNG or propane powered 2009 or older transit or shuttle
bus with a vehicle weight rating greater than 14,001 lbs. to qualify for the grant.
Can I apply for multiple buses on one application?
- Yes, however Applicants must submit a separate application for each individual bus to
be replaced.
What are the maximum funding amounts?
- Government must not exceed 100% of the eligible project costs
- Non-Government must not exceed 75% of the eligible project costs
- School Buses
o Replacing a compliant old school bus - Up to $400,000 - Requirements - New,
Zero-Emissions, Commercially-Available.
o Replacing a non-compliant old school bus – Up to $380,000 -Requirements –
New, Zero-Emissions, Commercially-Available.
- Transit Buses
o Up to $180,000. Requirements – New, Battery-electric bus, Commercially-
Available
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o Up to $400,000. Requirements – New, Fuel-cell bus. Commercially-Available
- Shuttle Buses
o Up to $160,000. Requirements – New, Zero-emission, commercially-available.
When can I expect payment after my project is awarded?
- Payment will be disbursed to applicants after SJVAPCD approval of all required complete
documentation and the completion of the post inspection, which includes verification
that the new bus is operational and current bus has been properly destroyed, in
accordance with program.
Where can I get up-to-date information on this grant?
- Link to the website http://vwbusmoney.valleyair.org/
- Sign up for email list.
How do I contact the program administrator?
Volkswagen Mitigation Trust Fund Program Staff
Phone: (833)-BUS-MONEY (833-287-6663) Fax: (559)-230-6112
Website: www.vwbusmoney.valleyair.org
Email: vwbusmoney@valleyair.org
What are the steps to participate?
1. Submit application (per bus), via online portal at http://vwbusmoney.valleyair.org
2. Staff reviews it to determine if it is complete, incomplete, or ineligible
a. If complete, staff will notify the applicant
b. If incomplete, staff will notify the applicant and request missing or additional
items/information as needed
c. If ineligible, staff will notify the applicant with reason(s) for ineligibility
3. Staff will review all submitted documentation and prepare project for contract.
4. A Draft Contract will be sent to the applicant for review and signature.
a. The signed contract will be returned to the SJVAPCD for additional SJVAPCD
signatures. A contract is not valid until ALL signatures have been obtained.
b. Applicant MUST NOT purchase or otherwise become financially committed to the
new bus, or take delivery until the applicant and the SJVAPCD sign the contract.
5. Once all signatures are obtained, the SJVAPCD will execute the contract and send a
completed copy to the applicant.
a. Once the applicant receives this copy, the new bus can be purchased or ordered.
b. A Payment Procedure packet will also be provided with a step-by-step guide
on how to request reimbursement for the grant.
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6. Payment will be issued to the applicant the completion of the post inspection, which
includes verification that the new bus is operational and current bus has been properly
destroyed in accordance with program requirements
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AGENDA REPORT
MEETING DATE: January 14, 2020 Council Item
TITLE: City of Grand Terrace Special Events List for Calendar Year
2020
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support the City Council’s Goal #4 by highlighting the successful community
partnerships and working collaboratively with community groups.
BACKGROUND:
Last year, the City of Grand Terrace sponsored and supported the following community
activities:
Community Events Date Managed by City /
Provide Support
Rabies Vaccination Clinic 16-Jan-19 Managed by City
Walk on Blue Mountain 3-Mar-19 Managed by City
American Red Cross Blood Drive 6-Mar-19 Provide Support
Community Cleanup Pick, Paint, Plant and
Lady Bug Luncheon TBD Provide Support
Art Show 5-May-19 Managed by City
Community Day TBD Managed by City
Memorial Day 27-May-19 Provide Support
Bulky Item Pickup TBD Managed by City
Summer Recreational Activities TBD Managed by City
Movies and Music In The Park TBD Managed by City
Halloween Trunk or Treat 31-Oct-19 Managed by City
Country Fair 2-Nov-19 Managed by City
Veterans Day 11-Nov-19 Provide Support
Light Up Grand Terrace TBD Managed by City
City Birthday Potluck TBD Managed by City
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The events were very successful, due to thousands of volunteer hours donated by our
community members, as well as financial contributions from our local businesses.
DISCUSSION:
The list of community events this year will expand slightly to include National Night Out,
which was a big hit with the community last year. We will also pair back our Summer
Movies and Music in the Park to the Months of June and July. City Committees will
continue to play an important part of community events. Staff will work with Parks and
Recreation Advisory Committee and Historical and Cultural Activities Committee
members to sure up community support.
Consistent with our existing planning process, each event will be planned via the City’s
Special Event Committee (City Staff, Police, Fire, Public Works field staff). Volunteers
affiliated with the event, usually meet with the Special Events Committee to the event
coordination team and determine resources needed to support the event. The City’s
overall goal is to ensure residents are safe during the event and resources are available
to ensure unexpected circumstances are easily addressed to allow the event to
continue without disruption.
In addition, all of the events for 2020 are featured in the 2020 Activity Guide, which will
be delivered to every home in Grand Terrace during the months of January thru
February.
FISCAL IMPACT:
The City estimates the overall costs to sponsor and support the events is approximately
$30,000. The estimated costs include staff time and additional materials for the events
(Attachment I). The estimated costs shown in Attachment I are already included in the
City’s approved budget.
ATTACHMENTS:
• Attachment I- 2020 Community Events List (DOCX)
APPROVALS:
G. Harold Duffey Completed 01/09/2020 1:40 PM
City Attorney Completed 01/09/2020 3:13 PM
Finance Completed 01/09/2020 3:13 PM
City Manager Completed 01/09/2020 3:13 PM
City Council Pending 01/14/2020 6:00 PM
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Community Events
Date
Managed by City/
Provide Support
Expense
Rabies Vaccination Clinic TBD Managed by City Revenue Neutral
Walk on Blue Mountain 1-Mar-20 Managed by City $ 3,000.00
American Red Cross Blood Drive 8-Apr-20 Provide Support $ 500.00
Community Cleanup Day/Wall Painting TBD Provide Support $ 1,000.00
State of the City TBD Provide Support $ 300.00
Household Hazardous Waste Collection
Event
April (County Fire Event) $ 500.00
Art Show 3-May-20 Managed by City $ 700.00
Memorial Day 25-May-20 Provide Support $ -
Community Day 6-June-20 Managed by City $ 5,000.00
Bulky Item Pickup TBD Managed by City $ 1,000.00
Summer Recreational Activities TBD Managed by City $ 3,000.00
Movies in the Park TBD Managed by City $ 2,000.00
National Night Out TBD
TBD
County Sheriff $ 1,000.00
Halloween Trunk or Treat 31-Oct-20 Managed by City $ 1,000.00
Country Fair 7-Nov-20 Managed by City $ 1,000.00
Veterans Day 11-Nov-20 Provide Support $ -
Light Up Grand Terrace TBD Managed by City $ 10,000.00
City Birthday Potluck TBD Managed by City $ -
Total: $ 30,000.00
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