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02/11/2020CITY OF GRAND TERRACE CITY COUNCIL AGENDA ● FEBRUARY 11, 2020 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 COMMENTS FROM THE PUBLIC The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, you are invited to complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time. Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace- ca.gov. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov. AMERICANS WITH DISABILITIES ACT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible. CALL TO ORDER Convene City Council. Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe    Mayor Pro Tem Doug Wilson    Council Member Sylvia Robles    Council Member Bill Hussey    Council Member Jeff Allen    Agenda Grand Terrace City Council February 11, 2020 City of Grand Terrace Page 2 A. SPECIAL PRESENTATIONS Proclamation - Inland Empire Saves Week (Part of America Saves) - Credit.org B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 01/28/2020 DEPARTMENT: CITY CLERK 3. Attachments to Minutes - 01/28/2020 DEPARTMENT: CITY CLERK 4. Approval of Minutes – Special Meeting Workshop – 01/29/2020 DEPARTMENT: CITY CLERK 5. Attachments to Minutes - 01/29/2020 DEPARTMENT: CITY CLERK 6. Approval of Minutes – Special Meeting Workshop – 01/31/2020 DEPARTMENT: CITY CLERK 7. December 2, 2019 and January 13, 2020 Historical & Cultural Activities Committee Minutes and November 14, 2019 Parks & Recreation Advisory Committee Meeting Minutes RECOMMENDATION: Receive and file. DEPARTMENT: CITY CLERK 8. Check Register No. 12312019 in the Amount of $650,563.95 for the Period Ending January 31, 2020. RECOMMENDATION: Approve Check Register No. 01312020 in the amount $650,563.95 as submitted, which includes the Check Register Account Index for Fiscal Year 2019-20. DEPARTMENT: FINANCE Agenda Grand Terrace City Council February 11, 2020 City of Grand Terrace Page 3 D. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. E. CITY COUNCIL COMMUNICATIONS Sub-Committee/Ad Hoc Committee Communications 9. Council Ad-Hoc Committee (Local Veteran Selection to be Honored at the Miller Park Amphitheater Veterans Memorial in the City of Fontana) Update RECOMMENDATION: Receive and file the Ad-Hoc Committee Update and/or Provide Direction to Staff and Ad Hoc Committee DEPARTMENT: CITY MANAGER Council Member Jeff Allen Council Member Bill Hussey Council Member Sylvia Robles Mayor Pro Tem Doug Wilson Mayor Darcy McNaboe F. PUBLIC HEARINGS - NONE G. UNFINISHED BUSINESS - NONE H. NEW BUSINESS 10. Resolution and Ordinance for Ratification and Adoption of the 2019 California Fire Code with Local Amendments RECOMMENDATION: 1) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RATIFYING THE SAN BERNARDINO COUNTY FIRE Agenda Grand Terrace City Council February 11, 2020 City of Grand Terrace Page 4 PROTECTION DISTRICT BOARD’S ADOPTION OF THE 2019 CALIFORNIA FIRE CODE WITH LOCAL AMENDMENTS FOR ENFORCEMENT WITHIN THE CITY OF GRAND TERRACE AND SETTING A PUBLIC HEARING PRIOR TO ADOPTION BY REFERENCE OF THE 2019 CALIFORNIA FIRE CODE WITH LOCAL AMENDMENTS 2) Direct the City Attorney to Read the Title of, Waive further reading of, and Introduce the ordinance entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING BY REFERENCE THE 2019 CALIFORNIA FIRE CODE AS AMENDED BY SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 20-01 AND REPEALING AND REPLACING GRAND TERRACE MUNICIPAL CODE CHAPTER 15.18 IN ITS ENTIRETY TO INCORPORATE THE NEW CODE AS AMENDED DEPARTMENT: PLANNING & DEVELOPMENT SERVICES 11. Amendment #1 to Agreement with TSR Construction for the Preston Signal Modification Project to Add to Scope of Work and Increase Maximum Contract Amount from $82,000 to $117,800. RECOMMENDATION: 1. Approve and Authorize City Manager To Execute Amendment #1 to Agreement with TSR Construction and Inspections, subject to City Attorney approval as to form. 2. Authorize City Manager to execute Change Order for additional work authorized by Amendment No. 1. DEPARTMENT: PUBLIC WORKS 12. Consideration of a City Council Resolution Establishing a Training Policy for the Planning Commission/Site and Architectural Review Board RECOMMENDATION: Adopt a resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING A TRAINING POLICY FOR THE GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD." DEPARTMENT: PLANNING & DEVELOPMENT SERVICES I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE J. CITY MANAGER COMMUNICATIONS Agenda Grand Terrace City Council February 11, 2020 City of Grand Terrace Page 5 K. CLOSED SESSION - NONE L. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, February 25, 2020 at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office and the request will be processed in accordance with Council Procedures. CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● JANUARY 28, 2020 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday, January 28, 2020 at 6:00 p.m. INVOCATION The Invocation was given by Pastor Harold Cortez of Seventh Day Sabbath Church. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Lieutenant Doug Wolfe of the San Bernardino County Sheriff’s Department Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tem Present Sylvia Robles Council Member Present Bill Hussey Council Member Present Jeff Allen Council Member Present G. Harold Duffey City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Alan French Public Works Director Present Steven Weiss Planning & Development Services Director Present Cynthia A. Fortune Assistant City Manager Present A. SPECIAL PRESENTATIONS Grand Terrace Titans Jr. All American Jr. Pee Wee Team Recognition The City Council presented Certificates of Recognition to the Grand Terrace Titans Jr. All American Jr. Pee Wee Team celebrating the teams accomplishment securing the Southern California J. All American Super Bowl Championship as follows: C.2 Packet Pg. 6 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 28, 2020 City of Grand Terrace Page 2 Players: · Steven Aguayo · Robert Arnaiz · Isaiah Cardenas · Ryan Contreras · Alberto DeAlba · Devin Duarte · Nathanial Garcia · Keith Hoskins · Jeff Loomer · Jasiah Marrero · Exzavior Oliver · Judah Ortega · Christopher Osuna · Ryan Prado · Christopher Ransom · Andres Reyes · Isaac Rodriguez · Michael Ruiz · Nicholas Sanchez · Orlando Umana · Jayveon Walker C.2 Packet Pg. 7 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● JANUARY 28, 2020 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 3 Coaching Staff: · Wendell Fields, Head Coach · Albert DeAlba, Assistant Head Coach · Anthony Manning, Assistant Coach · Ramon Osuna, Assistant Coach · Saul Perez, Assistant Coach · Mike Ruiz, Assistant Coach · Derek Contreras, Assistant Coach Omnitrans ConnectForward Proposed Services Changes Jeremy Bryan, Director of Strategic Development for Omnitrans gave a Power Point presentation on Omnitrans ConnectForward Plan proposing future regional transit needs which included: · Frequency Changes · Route Realignments · Route Elimination · New Routes and Services Additional details and information regarding this proposal can be found at www.omnitrans.org/connectforward. C.2 Packet Pg. 8 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 28, 2020 City of Grand Terrace Page 4 PUBLIC COMMENT Cynthia Shaddox, Manager of the Blue Mountain Senior Villas Apartments appreciates the City of Grand Terrace’ Silver Liner however Omnitrans Route 325 has enhanced the quality of life for the veterans, seniors and disabled individuals that cannot make numerous transfers and on a fixed income. She is not sure how long the subsidy would last to utilize Uber or Lyft due to those drivers being able to set their own rates. She would like to see the Silver Liner used more and would request that Omnitrans not eliminate Route 325 but maybe reduce the frequency to benefit Omnitrans and also benefit the seniors. B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA None. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. RESULT: APPROVED [4 TO 0] MOVER: Doug Wilson, Mayor Pro Tem SECONDER: Jeff Allen, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen ABSTAIN: Sylvia Robles 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes – Regular Meeting – 01/14/2020 3. Attachment to Minutes - 01/14/2020 D. PUBLIC COMMENT Jeffrey McConnell, Grand Terrace is fed up with citations he continually receives from the City. He has requested an appeal on the citations, reached out to the City as directed on the back of the citation and instead of receiving an appeal hearing he received another citation. He is tired of being abused and is going to the public integrity unit to file an ethics complaint, the district attorney, newspapers and anywhere else he can go to report the abuse he feels he has received. C.2 Packet Pg. 9 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 28, 2020 City of Grand Terrace Page 5 Johan Gallo, Grand Terrace would like to receive a status on the grant submission for the Neighborhood Watch Program and additional cameras. E. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Jeff Allen encouraged residents to volunteer for the Citizens on Patrol Program. He also shared that he surveyed the roadways of La Cadena, Litton, Rosedale, Palm, Seville, and Bostick and believes the City can do better maintaining these roadways and need attention as they are in a major thoroughfare. Council Member Allen spoke with Colton Council Member Suchil and he shared that the industrial park west of the I-215 freeway that borders the City of Colton and Grand Terrace that will be demolished, and two large warehouses will be built between the City boundary and La Cadena Drive. There is some concern regarding increased truck traffic in that area and he encourages residents to who live in the area to voice their opinion. He will continue to meet with Council Member Suchil as he believes collaboration between the two Council Members can be beneficial to the residents as he garners information on upcoming projects. Council Member Allen will be attending the February 5, 2020 Omnitrans Board Meeting and encourages residents to attend and voice their concern regarding the proposed route change in the City. Council Member Bill Hussey Council Member Bill Hussey announced Girl Scouts are selling cookies. For those watching their diet, purchases can be made, and those cookies can be donated to the Armed Forces overseas and First Responders. It is a great way to help support the men and women in the service and on the front line. Council Member Sylvia Robles Council Member Sylvia Robles attended the League of Cities Revenue and Taxation Policy Committee and discussed the following: · Pension Unfunded Liabilities · Presentation by CalPERS CEO, Marcie Frost · Employer Contribution, Employee Contribution, Stock Market · Opportunity Zones with the Governor’s Office of Business and Economic Development o Tax Benefit at Federal Level o Low Income Census Tracts o Spur Development of Private Investment · Implementation of the Wayfair Decision C.2 Packet Pg. 10 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 28, 2020 City of Grand Terrace Page 6 · Director of California of Tax and Fee Administration information on the: o Cannabis Industry and how Illegal Cannabis is More Available to Consumers · Vehicle License Fees Mayor Pro Tem Doug Wilson Mayor Pro Tem Doug Wilson is happy with the City’s great proactive staff. The City is in year two of its five year plan with $6 million dollars for its roadways. He would have appreciated it if the City of Colton representative would have followed proper procedure to report needed roadway repairs. The City has a Public Works department that could have been notified versus showing up at a public meeting to report his concerns. If he would have extended the proper courtesy between jurisdictions he would have been made aware of the City’s plans for its roadways and what the City is currently working on. Mayor Darcy McNaboe Mayor McNaboe traveled with San Bernardino County Transportation Authority (SBCTA) staff to Sacramento to speak to a legislator who today introduced legislation that would create an additional transportation authority that would focus solely on train transportation between Burbank Airport and Ontario Airport. We prevailed upon him to work through SBCTA to actually serve the residents of San Bernardino instead of looking at just the very west end. F. PUBLIC HEARINGS - NONE G. UNFINISHED BUSINESS 4. Second Reading of Ordinance to Amend Chapter 18.06 (Definitions) and Chapter 18.40 (M2 Industrial District) of the Zoning Code Pertaining to Contractor Offices and Storage Yards Steven Weiss, Planning & Development Services Director gave the presentation for this item. DIRECT THE CITY ATTORNEY TO READ THE TITLE OF, WAIVE FURTHER READING OF, AND ADOPT THE PROPOSED ORDINANCE, WHICH IS ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA FINDING THAT ZONING CODE AMENDMENT 19-02 IS EXEMPT FROM REVIEW PURSUANT TO CALIFORNIA ENVIRONMENTAL QUALITY ACT GUIDELINES SECTION 15061(B)(3) AND AMENDING CHAPTER 18.06 (DEFINITIONS) AND CHAPTER 18.40 (M2 INDUSTRIAL DISTRICT) OF TITLE 18 (ZONING) OF THE GRAND TERRACE MUNICIPAL CODE PERTAINING TO CONTRACTOR OFFICES AND STORAGE YARDS C.2 Packet Pg. 11 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 28, 2020 City of Grand Terrace Page 7 RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Doug Wilson, Mayor Pro Tem AYES: McNaboe, Wilson, Robles, Hussey, Allen H. NEW BUSINESS 5. Establish an Ad Hoc Committee to Select a Local Veteran to be Honored at the Miller Park Amphitheater Veterans Memorial in the City of Fontana G. Harold Duffey, City Manager gave the presentation for this item. Mayor Darcy McNaboe moved to nominate veterans Council Member Bill Hussey and Council Member Jeff Allen to the Ad Hoc Committee. SELECT TWO MEMBERS OF COUNCIL TO SERVE ON AN AD HOC COMMITTEE TO SELECT A GRAND TERRACE RESIDENT VETERAN TO BE HONORED AT THE MILLER PARK AMPHITHEATER VETERANS MEMORIAL UNVEILING IN THE CITY OF FONTANA RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Mayor SECONDER: Sylvia Robles, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 6. Monthly Financial Report for November-2019 Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. RECEIVE AND FILE THE NOVEMBER-2019 MONTHLY FINANCIAL REPORT. RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Mayor SECONDER: Jeff Allen, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen ABSENT: Sylvia Robles 7. Treasurer's Report as of September 30, 2019 (Previously Submitted on 12/20/2019) Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. RECEIVE AND FILE THE TREASURER'S REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2019 (REPORT ORIGINALLY SUBMITTED ON 12/19/2019). C.2 Packet Pg. 12 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 28, 2020 City of Grand Terrace Page 8 RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Mayor SECONDER: Doug Wilson, Mayor Pro Tem AYES: McNaboe, Wilson, Robles, Hussey, Allen 8. Review and Consideration of Changes to City Policy on Fiscal Reserves (Policy No. 3.06) Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. DISCUSS CITY’S FISCAL RESERVE POLICY, CONSIDER CHANGES THERETO, AND IF ANY, DIRECT STAFF TO MAKE AND BRING BACK PROPOSED CHANGES FOR APPROVAL BY THE CITY COUNCIL RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Mayor SECONDER: Sylvia Robles, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 9. Review the City of Grand Terrace California Public Employees Retirement System (CalPERS) Unfunded Accrued Liability Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. RECEIVE AND FILE THE CITY’S REPORT ON CALIFORNIA PUBLIC EMPLOYEE RETIREMENT SYSTEM (CALPERS) UNFUNDED ACCRUED LIABILITY AND/OR PROVIDE STAFF DIRECTION. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Sylvia Robles, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 10. Amend Annual Budget Guidelines Effective Immediately to Reinstate Staff Merit Increases (Which Would Cost Up to $16,000 for the Current Fiscal Year) and Add Language to Review and Update City Council Salary G. Harold Duffey, City Manager gave the Power Point presentation for this item. REVIEW AND AMEND THE ANNUAL BUDGET GUIDELINES TO TAKE EFFECT IMMEDIATELY TO: 1. REINSTATE STAFF MERIT INCREASES (WHERE FOR FISCAL YEAR 2019- 20 THE MERIT INCREASES ARE APPROXIMATELY $16,000 TOTAL AND WILL BE ABSORBED WITHIN THE CURRENT BUDGET WITHOUT ADDITIONAL APPROPRIATIONS); AND C.2 Packet Pg. 13 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 28, 2020 City of Grand Terrace Page 9 2. ADD LANGUAGE TO REVIEW AND POSSIBLY UPDATE THE CITY COUNCIL SALARY, AS PERMITTED BY STATE LAW, AS PART OF THE ANNUAL BUDGET PROCESS. RESULT: APPROVED [3 TO 2] MOVER: Jeff Allen, Council Member SECONDER: Sylvia Robles, Council Member AYES: Darcy McNaboe, Sylvia Robles, Jeff Allen NAYS: Doug Wilson, Bill Hussey I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL 1. Motion: Request for Discussion on Need for Greater Speed Reduction and Control in the City Requested by: Mayor Pro Tem Doug Wilson RESULT: ADOPTED [UNANIMOUS] MOVER: Doug Wilson, Mayor Pro Tem SECONDER: Bill Hussey, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 2. Motion: Request to Discuss Planning Commission Need to Review the City's General Plan and Direct Staff to Prepare Schedule Requested by: Mayor Pro Tem Doug Wilson RESULT: ADOPTED [UNANIMOUS] MOVER: Doug Wilson, Mayor Pro Tem SECONDER: Darcy McNaboe, Mayor AYES: McNaboe, Wilson, Robles, Hussey, Allen 3. Motion: Request to Revise the City's Municipal Code to Authorize the City Council to Appoint the Planning Commission Chair Requested by: Mayor Pro Tem Doug Wilson RESULT: ADOPTED [4 TO 1] MOVER: Doug Wilson, Mayor Pro Tem SECONDER: Jeff Allen, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen NAYS: Sylvia Robles C.2 Packet Pg. 14 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 28, 2020 City of Grand Terrace Page 10 J. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager announced the following: The City’s 2020 Activity Guide is being delivered to the home of residents. February 19, 2020 from 6:00 - 7:30 pm Rabies Vaccination Clinic will be held at City Hall. February 22, 2020 beginning at 6:00 pm is the State of the City Address which will be held at Vista Blue Mountain (Formerly Brookdale) located at 22352 Barton Road. March 7, 2020 beginning at 8:00 am is the Annual Walk on Blue Mountain hike. K. CLOSED SESSION - NONE L. ADJOURN Mayor McNaboe adjourned the Regular Meeting of the City Council at 8:40 p.m. The Next Regular City Council Meeting will be held on Tuesday, February 11, 2020 at 6:00 PM. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk C.2 Packet Pg. 15 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● JANUARY 28, 2020 Council Chamber Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO January 28, 2020 City Council Minutes PowerPoint Presentations C.3 Packet Pg. 16 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) ConnectForward Proposed Service Changes Grand Terrace Council Meeting January 28, 2020 ConnectForward Plan •Proposal to prepare the Omnitrans for future regional transit needs and to ensure long‐term financial sustainability •Plan includes: –Frequency Changes –Route realignments –Route elimination –New routes and services •Details Available: www.Omnitrans.Org/ConnectForward C.3 Packet Pg. 17 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Why? •ConnectForward’s primary focus is to ensure a financially sustainable transit network by realigning resources in line with a 5‐year, 25+% ridership decline •It is necessary to implement an 11% service reduction in September 2020 •Eight Guiding Principles 1. Minimize Customer Impact 2. Business Approach: Maximize Efficiency & Productivity 3. Maintain Core Weekday Productivity Network 4. Reduce Coverage Area Duplication 5. Provide Only Mandated ADA Service 6. Maintain Service Quality 7. Minimize Impact on Employees 8. Provide Service to All Member Cities Proposed Fixed Route Changes in Grand Terrace •OmniGo Route 325: Proposed elimination. Barton corridor replaced by Route 305 •Omnitrans has transportation funding partnership with Senior Center –Blue Mountain Silver Liner •Have reached out to RTA to consider open door service on RTA Route 14 Proposed Route 305 C.3 Packet Pg. 18 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Impact of Change Average Weekday Ridership Ons Offs Total Total Ridership 16 15 31 Impacted by Map Change 8 7 15 Covered by: Adjacent Stop101 1/4 Mile 0 0 0 Half‐mile011 Not Covered 7 6 13 % Not Covered 43.8% 40.0% 41.9% Total ridership comes from Route 325; BA data for Route 325 taken from Spring, 2018. All other Route 325 riders are accounted for by either Route 19 or proposed Route 305. City of Grand Terrace Why Reductions to OmniGo Grand Terrace Route 325 C.3 Packet Pg. 19 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Travel to the VA Hospital Board along Barton Transfer to Route 19: Between Barton/Washington & Barton/Waterman OmniAccess ADA Service Changes: Beyond Boundary Grand Terrace: 67 trips/year 4 individuals C.3 Packet Pg. 20 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) OmniAccess ADA Service Changes Grand Terrace: 77 trips/year 7 individuals Access Riders No Longer Covered in Grand Terrace Key Timeline •November 2019: Board approved scale of service change and guiding principles •December 2019: Call for Public Hearing •January & February: Gather feedback and begin to revise plan –22 meetings scheduled –Several council presentations –Feedback by Feb 13, 2020: At Meetings, Planning@Omnitrans.Org, 909.379.7150 C.3 Packet Pg. 21 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Public Meetings •Full list of meetings: www.Omnitrans.org/ConnectForward •Closest Meetings: CITY LOCATION DATE TIME Wednesday, 22‐Jan‐20 Thursday, 23‐Jan‐20 Monday, 27‐Jan‐20 Thursday, 30‐Jan‐20 Tuesday, 4‐Feb‐20 Tuesday, 4‐Feb‐20 Wednesday, 5‐Feb‐20 *San Bernardino Omnitrans: Plans and Programs Meeting 9:00 A.M. Redlands Redlands Mall Bus Stops 3:00 P.M. – 6:00 P.M. *Grand Terrace Grand Terrace Community Room 3:00 P.M. – 5:00 P.M. *San Bernardino San Bernardino Transit Center 4:00 P.M. – 7:00 P.M. Colton Arrowhead Regional Medical Center Transfer 11:00 A.M. – 2:00 P.M *San Bernardino Omnitrans: East Valley Facility 4:00 P.M. – 7:00 P.M. *San Bernardino Omnitrans: Board Meeting 8:00 A.M. Thank You C.3 Packet Pg. 22 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) City of Grand Terrace Establish an Ad Hoc Committee to Select a Local Veteran to be Honored at the Miller Park Amphitheater Veterans Memorial in the City of Fontana Questions? C.3 Packet Pg. 23 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Healthy: Revenues exceed expenditures, continue to show growth, year overyear,andtheCity maintains a 2-month reserves-rainy day fund Sustainable: Revenues exceeds expenditures (2-month reserves–rainy day fund) Vulnerable: Revenues exceed expenditures (less than the 2-month reserve–rainy day fund) Unsustainable/Insolvent: Revenues less than expenditures Healthy Sustainable Vulnerable Unsustainable/ Insolvent Rev $5.3M Exp $4.7M 10/11 11/12 12/13 13/14 14/15 15/16 Rev $6.1M Exp $5.1M Rev $4.7M Exp $4.0M Rev $5.2M Exp $4.8M Rev $4.8M Exp $4.4M Rev $4.4M Exp $4.3M 16/17 Rev $5.4M Exp $5.4M 17/18 Rev $5.6M Exp $5.6M General Fund’s Long-Term Financial Performance 18/19 19/20 Rev $5.8M Exp $5.7M Rev $5.9M Exp $5.9M C.3 Packet Pg. 24 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) City of Grand Terrace November-2019 Monthly Financial Report January 28, 2020 2030 Vision Statement Supports City Council Goal #1: Ensuring our Fiscal Viability, through the continuous monitoring of our actual revenues and expenditures against budget appropriations. C.3 Packet Pg. 25 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) NOV-2020 REVENUES Budget Expected Exp % Year- End Proj Year-to- Date Actuals Actuals % Appr Bdgt Variance (actuals from expected) Property Tax $1,971,250 $54,050 2.7%$57,808 2.9%$3,758 Residual Receipts - RPTTF $1,442,400 $0 0.0%$0 0.0%$0 Franchise Fees $534,790 $93,050 17.4%$97,919 18.3%$4,869 Licenses, Fees & Permits $436,380 $131,000 30.0%$128,782 29.5%($2,218) Sales Tax $785,400 $212,330 27.0%$211,175 26.9%($1,155) Intergov’t Revenue/Grants $26,500 $8,660 32.7%$8,708 32.9%$48 Charges for Services $207,900 $33,670 16.2%$33,395 16.1%($275) Fines & Forfeitures $72,500 $31,320 43.2%$34,895 48.1%$3,575 Miscellaneous $15,148 $148 1.0%$461 3.0%$313 Use of Money & Property $62,000 $23,480 37.9%$31,736 51.2%$8,256 Transfers In $84,450 $20,000 23.7%$0 0.0%($20,000) Wastewater Receipts $318,349 $318,349 100.0%$318,349 100.0%$0 TOTAL REVENUES $5,957,067 $926,057 15.5%$923,227 15.5%($2,830) NOV-2020 EXPENDITURES Budget Expected Exp % Year- End Proj Year-to- Date Actuals Actuals % Appr Bdgt Variance (actuals from expected) Salaries $1,246,881 $468,670 37.6%$502,528 40.3%($33,858) Benefits $842,690 $308,760 36.6%$313,781 37.2%($5,021) Professional/Contractual Services $3,443,866 $1,291,300 37.5%$1,280,092 37.2%$11,208 Materials & Supplies $236,217 $85,120 36.0%$79,783 33.8%$5,337 Lease of Facility/Equipment $8,000 $8,000 100.0%$10,333 129.2%($2,333) Utilities $145,000 $55,530 38.3%$50,706 35.0%$4,824 Overhead Cost Allocation ($87,450) ($21,868)25.0%($21,863)25.0%($5) Transfers Out $125,800 $31,690 25.2%$31,450 25.0%$240 TOTAL EXPENDITURES $5,961,004 $2,227,202 37.4%$2,246,810 37.7%($19,608) C.3 Packet Pg. 26 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) REVENUES less EXPENDITURES Budget Expected Exp % Year- End Proj Year-to- Date Actuals Actuals % Appr Bdgt Variance (actuals from expected) REVENUES $5,957,067 $926,057 15.5%$923,227 15.5%($2,830) EXPENSE ($5,961,004)($2,227,202)37.4%($2,246,810)37.7%($19,608) NET ($3,937)($1,301,145)($1,323,583)($22,438) Questions? C.3 Packet Pg. 27 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Treasurer’s Report September 30, 2019 2030 Vision Statement Supports City Council Goal #1: Ensuring our Fiscal Viability, through the continuous monitoring of our actual revenues and expenditures against budget appropriations. C.3 Packet Pg. 28 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) . Description City Successor Agency Total Cash $1,144,552 $29,170 $1,173,722 Investments $8,488,538 $17,297,950 $25,786,488 TOTAL $9,633,090 $17,327,120 $26,960,210 C.3 Packet Pg. 29 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) •The Treasurer’s report provides the City’s cash balance at a certain point in time, specifically for the month ending September 30, 2019. •The increases and or decreases as compared to the prior quarter or to the same quarter in the previous year reflect differences in the timing of the receipt of certain revenues. Pooled Cash City TOTAL POOLED CASH $9,633,090 FY2019-20 Adopted Budget $12,902,928 Less: Successor Agency (4,130,400) $8,772,528 Cash required for 6 months: 2019-20 Six-Month Budget $4,386,264 The City has sufficient cash of $9.6m to cover not only 6 months of operating expenditures but over 12 months. C.3 Packet Pg. 30 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) C.3 Packet Pg. 31 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) City of Grand Terrace Fiscal Reserve Policy January 28, 2020 Supports City Council Goal #1: Ensuring our Fiscal Viability, through the continuous monitoring of our actual revenues and expenditures against budget appropriations. 2030 Vision Statement C.3 Packet Pg. 32 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Fiscal Reserve Policy •City will maintain cash balances to preserve credit worthiness; •A contingency account will be budgeted each year in the Non-Dept. cost center to provide for unanticipated expenditures during the fiscal year; •A General Fund reserve will be established and maintained at the level recommended by the Government Finance Officers Association (GFOA); Fiscal Reserve Policy •Reporting of fund balances shall be in accordance with Government Accounting Standards Board (GASB); •The City shall maintain a General fund contingency reserve equal to two (2) months of operating revenues. C.3 Packet Pg. 33 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Current General Fund Reserve FY2019-20 Adopted Budget Approved Fiscal Policy on Reserves % of Budget Amount $5,886,967 Two months of Operating Revenues as recommended by GFOA 16.7% $981,161 FY2019-20 Adopted Budget Potential increase to Reserves % of Bdgt Increase Amount Revised Reserve Amount 1 5,886,967 Inc. of 1% 17.7% $60,832 $1,041,993 2 5,886,967 Inc. of 1.3% 18.0% $78,493 $1,059,654 3 5,886,967 Inc. of 2.3% 19.0% $137,363 $1,118,524 4 5,886,967 Inc. of 3.3 20.0% $196,232 $1,177,393 C.3 Packet Pg. 34 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Provide Staff Direction •Should the City Council provide direction to staff to revise and/or amend (increase or decrease) the existing Fiscal Policy Reserve, staff will return to City Council to seek approval for the revised Fiscal Policy Reserve. Questions? C.3 Packet Pg. 35 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) City of Grand Terrace California Public Employees Retirement System (CalPERS) Overview January 28, 2020 Supports City Council Goal #1: Ensuring our Fiscal Viability, through the continuous monitoring of our actual revenues and expenditures against budget appropriations. 2030 Vision Statement C.3 Packet Pg. 36 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Overview • Pension Plans & Tiers • Basic Formula • CalPERS Pension Buck • CalPERS Investment Earnings • Unfunded Liability Pension Plans • CalPERS public agency plans are pre-funded; •Annual contributions are set aside during the employee’s tenure (years of service with the public agency); •The goal is to have sufficient funds to pay for an employee’s retirement. C.3 Packet Pg. 37 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Tiers Hire Date Tier Retirement Parameters Retirement Benefit 1 Prior to 01/01/2013 Tier I Single highest year compensation 2.7% at age 55 2 On or after 01/01/2013 and are existing CalPERS members Tier II Three highest years ave. compensation 2.0% at age 60 3 On or after 01/01/2013 and are NOT CalPERS members PEPRA Three highest years ave. compensation 2.0% at age 62 Basic Formula • Funding requirements come from 3 different sources: 1. Employer contributions; 2. Employee contributions; and 3.Investment returns on CalPERS investments. C.3 Packet Pg. 38 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Basic Formula Contributions +Investment Income =Benefits Paid +Expenses (employer & employee contributions C + (CalPERS Projected investment earnings) I = (Retirement benefits to employee after retirement) B + (CalPERS adminis- trative expendi- tures to manage the plan) E CalPERS Pension Buck - 2014 C.3 Packet Pg. 39 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) CalPERS Pension Buck - 2018 Unfunded Accrued Liability • This comes about because past assumptions (for example, the expected rate of return on investments were not realized) C.3 Packet Pg. 40 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) CalPERS Investment Returns Fiscal Year Rate of Return 1 1997 20.10% 2 1998 19.50% 3 1999 12.50% 4 2000 10.50% 5 2001 -7.20% 6 2002 -6.10% 7 2003 3.70% 8 2004 16.60% 9 2005 12.30% 10 2006 11.80% 11 2007 19.10% Fiscal Year Rate of Return 12 2008 -5.00% 13 2009 -24.00% 14 2010 13.30% 15 2011 21.70% 16 2012 0.10% 17 2013 13.20% 18 2014 18.40% 19 2015 2.40% 20 2016 0.60% 21 2017 11.20% 22 2018 6.70% Investment Earnings Year Rate of Return 1 5-year (2015-2019) 5.1% 2 10-year (2010-2019) 7.9% 3 20-year (2000-2019) 5.8% • CalPERS 6.7% in 2019 brings the funds annualized returns to: C.3 Packet Pg. 41 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Unfunded Accrued Liability Fiscal Year Tier I Tier II PEPRA Total by Year 1 2019-20 $431,929 $5,442 $7,771 $445,142 2 2020-21 $471,067 $5,918 $8,304 $485,289 3 2021-22 $518,000 $6,500 $8,900 $533,400 Total $1,420,996 $17,860 $24,975 $1,463,831 Unfunded Accrued Liability Fiscal Year Tier I Tier II PEPRA Total by Year Normal Accrued Liability $15,939,705 $362,765 $278,226 $16,580,696 Plan’s Value of Assets ($10,755,685)($337,204)($247,100)($11,339,989) UAL Balance $5,184,020 $25,561 $31,126 $5,240,707 Funded Ratio 67.5% 92.9% 88.8% 68.4% C.3 Packet Pg. 42 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Conclusion •The City has met and continues to meet its annual retirement obligation payments, both for normal retirement contribution amounts and the annual required unfunded accrued liability amount. Questions? C.3 Packet Pg. 43 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) H. 10 Presenter G. Harold DuffeyCity Manager City of Grand Terrace Staff Report Recommends Council 1. Change Budget Guidelines, Thereby Re-instating Staff Merit Increases and; 2. Add Language to Budget Guidelines toEnsure Annual Discussion on Council Compensation for Compliance with CA Govt. Code Section 36516 C.3 Packet Pg. 44 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Council Priorities WorkshopJune 12, 2019 Purpose of Priority Workshop 1. Provides Council with an Opportunity toReiterate its Priorities; and 2. Provide Alignment of Staff’s ResourceAllocation with Council Priorities; and 3. Review Organizational Capacity. C.3 Packet Pg. 45 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) “A” Top Priority “B” High Priority “C” Priority Benefits & Recognition Program Annual Events for Employees Annual Evaluation & Merit Increases (Reinstated) Council & City Staff Social Events Employee Appreciation Program Review of Health and Compensation Example of Priorities Re-instatement of Merit Increases 1. Council Approved Budget Guidelines Call forSuspension of Merit Step Increase. 2. Staff Request Council Re-instate Merit StepIncreases and Remove Language from FutureBudget Guidelines. 3. Employees with Satisfactory Evaluations willReceive Step Increases (If Applicable) 4. Fiscal Impact this Year, Approximately $16,000. C.3 Packet Pg. 46 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) CA Government Code Section 36516 CA Govt. Code Section 36516 1. Establishes Council Salaries for GeneralLaw Cities based on Population Ranges2. Can Only be Modified by Ordinance in5% Increments. 3. Ordinances Passed to Raise CouncilCompensation Take Affect AfterElections (compensation adjusted for futureCouncils) C.3 Packet Pg. 47 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) CA Govt. Code Section 36516 1. Staff’s Recommendation to Council: Add Language to Budget Guidelines to Ensure Ordinance is Presented During Budget to Allow Council to Consider Adjustments to Council Compensation for Compliance with CA Govt. Code Section 36516.5 Questions? C.3 Packet Pg. 48 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) City Manager’s Update 1/28/2020 C.3 Packet Pg. 49 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) C.3 Packet Pg. 50 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) C.3 Packet Pg. 51 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● JANUARY 29, 2020 Community Room Special Meeting Workshop 6:00 PM 22795 Barton Road ● City Hall City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Special Meeting of the City Council for Wednesday, January 29, 2020. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Darcy McNaboe. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tem Present Sylvia Robles Council Member Present Bill Hussey Council Member Present Jeff Allen Council Member Present G. Harold Duffey City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Alan French Public Works Director Present Steven Weiss Planning & Development Services Director Present Cynthia A. Fortune Assistant City Manager Present A. PUBLIC COMMENT None. Due to technical difficulties with the Power Point presentation for the City Council Team Building training, Mayor Darcy McNaboe requested City Council move to Closed Session first. C. RECESS TO CLOSED SESSION Mayor McNaboe recessed the Regular Meeting of the City Council at 6:04 p.m. C.4 Packet Pg. 52 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 9 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 29, 2020 City of Grand Terrace Page 2 CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATIONS, pursuant to Government Code Section 54956.8 Properties: 22300 Barton Road; APN 0275-242-04-0000 City Negotiator: G. Harold Duffey, City Manager Negotiating Parties: Michael Abbott Under Negotiation: Price and terms of payment RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the Regular Meeting of the City Council at 6:34 p.m. REPORT OUT OF CLOSED SESSION Mayor McNaboe announced there was no reportable action and direction was provided B. NEW BUSINESS CITY COUNCIL TEAM BUILDING, TEAM COMMUNICATION AND BEST PRACTICES 1. Training session conducted by Confidence Consulting led by Jeff Bills. Upon completion of this portion of training with Jeff Bills of Confidence Consulting, Mayor McNaboe asked when the next training with City Council can be scheduled and it was suggested at the end of March 2020. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, February 11, 2020 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk C.4 Packet Pg. 53 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 9 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● JANUARY 29, 2020 Council Chamber Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO January 29, 2020 City Council Minutes PowerPoint Presentations C.5 Packet Pg. 54 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 9 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) City Council Best Practice GOVERNANCE TRAINING AND DEVELOPMENT © 2020 CONFIDENCECONSULTING City Council Data 2019 CITY COUNCIL SURVEY © 2020 CONFIDENCECONSULTING C.5 Packet Pg. 55 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 9 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 1 Community Trust COMMUNITY PERCEPTION AMIDST AN INCREASING LACK OF TRUST © 2020 CONFIDENCECONSULTING 2019 Council Survey Key Questions Does the City Council represent the interests of the majority of the community? 40% Yes Do you trust the City Council to make decisions that will improve your community? 35% Yes Does the City Council listen to its’ constituents? 27% Yes Does your City Council represent the voice of the people? 38% Yes Is your City Council an example of quality leadership and behavior?32% Yes Does your City Council respond to your concerns?31% Yes 2019 Berriman Study 650 Community Members CA Small to Medium City Size C.5 Packet Pg. 56 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 9 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 2 Council Culture THE ABILITY TO DEMONSTRATE A CULTURE OF COHESIVENESS AND TRUST THAT EXTENDS THROUGHOUT THE ORGANIZATION. © 2020 CONFIDENCECONSULTING 2019 Council Survey 3 Improved Diplomacy THE ABILITY A COUNCIL HAS TO SHOW RESPECT AND POLITENESS TO ALL. © 2020 CONFIDENCECONSULTING 2019 Council Survey C.5 Packet Pg. 57 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 9 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 4 Improved Communication Skills IMPROVING A PERCEIVED LACK OF COMMUNICATION SKILLS © 2020 CONFIDENCECONSULTING 2019 Council Survey 5 Eliminate Hearsay COUNCILS NEED TO BETTER INFORMED. MORE DATA AND MORE FACTS. © 2020 CONFIDENCECONSULTING 2019 Council Survey C.5 Packet Pg. 58 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 9 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 6 Re‐Establish Council Norms THE NEED TO RE-ESTABLISH NORMS FOR COUNCIL MEMBER ACTIONS AND BEHAVIORS. © 2020 CONFIDENCECONSULTING 2019 Council Survey 7 Separation of Powers RESPECT FOR THE ROLE AND FUNCTION OF THE PUBLIC, CITY STAFF AND CITY’S EXECUTIVE. © 2020 CONFIDENCECONSULTING 2019 Council Survey C.5 Packet Pg. 59 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 9 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Council Best Practice © 2020 CONFIDENCECONSULTING 1 Constant Cycle of Trust and Respect 2 A Culture of Open and Genuine Dissent 3 Avoid Council Member Stereotypes 4 Individual Accountability 5 Constantly rely on data and evaluations © 2020 CONFIDENCECONSULTING C.5 Packet Pg. 60 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 9 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Council Best Practice Council Meeting Evaluations Find out how you are doing by asking your staff, the public and partners. This is the only way to change feelings of distrust. Know yourself and what the public and staff think. Use non‐bias evaluators. © 2020 CONFIDENCECONSULTING Council Best Practice Re‐Evaluate City Culture Determine what the City culture is now and your role in making it better. Make changes. © 2020 CONFIDENCECONSULTING C.5 Packet Pg. 61 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 9 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Council Best Practice Eliminate Whipsawing Community members know the impact of creating conflict and dissention among Council Members. Do not allow community members to create conflict among the Council. Discipline yourselves. © 2020 CONFIDENCECONSULTING Council Best Practice Re‐Commit to: “Eyes In and Hands Out.” Show total respect for the role of the public, City staff and City Executive. © 2020 CONFIDENCECONSULTING C.5 Packet Pg. 62 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 9 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Council Best Practice Consider Zero‐Tolerance Policies Establish norms that eliminate inappropriate behaviors. © 2020 CONFIDENCECONSULTING Council Best Practice Re‐Focus on Data City Councils need data including public surveys, staff surveys and performance data. Use non bias evaluators to establish new benchmarks. © 2020 CONFIDENCECONSULTING C.5 Packet Pg. 63 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 9 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Council Best Practice Re‐store Eroding Trust Be pro‐active in removing labels and inaccurate assumptions and descriptions. © 2020 CONFIDENCECONSULTING Council Best Practice Re‐Evaluate City Communication Strategy Review and determine if you are sending the right messages to your public. © 2020 CONFIDENCECONSULTING C.5 Packet Pg. 64 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 9 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Summary Local Government will catch greater residue from the eroding trust being felt by citizens. To change this growing perception and to re‐store the trust, City Councils will need to start by re‐ committing to a higher level of integrity and civility among themselves and their communities. Individual Council members will need to be perfect examples of honest, forthright, open and transparent behavior if new norms are to be established. There must be zero‐tolerance for actions and behaviors that compromise a City and its reputation. Like every great organization, great cities start with outstanding governance. For a City to be exemplary, it must have a Council who puts the law, code, and citizens first, regardless of personal bias or benefit. © 2020 CONFIDENCECONSULTING C.5 Packet Pg. 65 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 1 / 2 9 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL AND PLANNING COMMISSION/ SITE AND ARCHITECTURAL REVIEW BOARD MINUTES ● JANUARY 31, 2020 Community Room Special Meeting Workshop 1:00 PM 22795 Barton Road ● City Hall City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Special Meeting of the City Council and Planning Commission/Site and Architectural Review Board for Friday, January 31, 2020. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Darcy McNaboe. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tem Present Sylvia Robles Council Member Present Bill Hussey Council Member Present Jeff Allen Council Member Present Edward A. Giroux Vice-Chairman Present Tara Cesena Commissioner Present Jeffrey McConnell Commissioner Present Jeremy Briggs Commissioner Present G. Harold Duffey City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Alan French Public Works Director Present Steven Weiss Planning & Development Services Director Present Cynthia A. Fortune Assistant City Manager Present A. PUBLIC COMMENT None. C.6 Packet Pg. 66 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 3 1 , 2 0 2 0 1 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council and Planning Commission/ January 31, 2020 Site and Architectural Review Board City of Grand Terrace Page 2 B. NEW BUSINESS Workplace Harassment Training for Supervisors and Local Agency Officials 1. This course provides participants with information and training related to quid pro quo harassment and hostile environment harassment and is required every two years. This course provides an overview of the Agency harassment policy, as well as relevant state and federal laws government conduct in the workplace and retaliation. Instructor Al Cobos from the California Joint Powers Insurance Authority provided training and information on the following topics: · Quid Pro Quo Harassment · Hostile Environment Harassment · Lawful and Unlawful Conduct · Employer and Employee Liability · Obligation to Investigate and Take Appropriate Action in Response to Harassment and Discrimination Claims · Supervisor’s Obligation to Report · Prevention of Harassment Claims · Overview of Agency’s Harassment Policy ADJOURN Mayor Darcy McNaboe adjourned the Special Meeting of the City Council and Planning Commission/Site and Architectural Review Board at 3:40 p.m. The Next Regular City Council Meeting will be held on Tuesday, February 11, 2020 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk C.6 Packet Pg. 67 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 3 1 , 2 0 2 0 1 : 0 0 P M ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE: February 11, 2020 Council Item TITLE: December 2, 2019 and January 13, 2020 Historical & Cultural Activities Committee Minutes and November 14, 2019 Parks & Recreation Advisory Committee Meeting Minutes PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report supports Goal #5, Engage in Proactive Communication. BACKGROUND: Beginning with the November 14, 2017 City Council meeting, the City Clerk was directed by the City Manager to provide Council with a copy of the Planning Commission, Historical & Cultural Activities Committee and Volunteer Emergency Operations Committee minutes to keep Council up-to-date on those Commission/Committee activities. On January 16, 2018, the City Manager requested that the Parks & Recreation Advisory Committee minutes be included in the Committee/Commission Report once that advisory body begins its regular meetings. Pursuant to Health and Safety Code Section 34179(j), the Countywide Oversight Board was created and became effective on July 1, 2018 which has replaced the City’s Oversight Board. Therefore, no future Oversight Board minutes will be included in this report going forward. DISCUSSION: Planning Commission – None. On January 13, 2020, the Historical & Cultural Activities Committee held its Special Meeting and approved its December 2, 2019 Regular Meeting minutes. The minutes for this meeting is included as an attachment to this report. On February 3, 2020, the Historical & Cultural Activities Committee held its Regular Meeting and approved its January 13, 2020 Special Meeting minutes. The minutes for this meeting is included as an attachment to this report. The Committee’s next Regular Meeting is scheduled for March 2, 2020. C.7 Packet Pg. 68 On January 23, 2020, the Parks & Recreation Advisory Committee held its Special Meeting and approved its November 14, 2019 Regular Meeting minutes. The minutes for this meeting is included as an attachment to this report. The Committee’s next Regular Meeting is scheduled for February 13, 2020. FISCAL IMPACT: None. ATTACHMENTS: • 12-02-2019 - H&C Minutes (PDF) • January 13, 2020 H&C Minutes (PDF) • 11-14-2019 P&R Minutes (PDF) APPROVALS: Debra Thomas Completed 02/04/2020 1:32 PM City Attorney Completed 02/05/2020 10:47 AM Finance Completed 02/05/2020 12:57 PM City Manager Completed 02/06/2020 1:27 PM City Council Pending 02/11/2020 6:00 PM C.7 Packet Pg. 69 C.7.a Packet Pg. 70 At t a c h m e n t : 1 2 - 0 2 - 2 0 1 9 - H & C M i n u t e s ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) C.7.a Packet Pg. 71 At t a c h m e n t : 1 2 - 0 2 - 2 0 1 9 - H & C M i n u t e s ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) C.7.b Packet Pg. 72 At t a c h m e n t : J a n u a r y 1 3 , 2 0 2 0 H & C M i n u t e s ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) C.7.b Packet Pg. 73 At t a c h m e n t : J a n u a r y 1 3 , 2 0 2 0 H & C M i n u t e s ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) CITY OFGRAND TERRACE PARKS & RECREATION ADVISORY COMMITTEE REGULAR MEETING November 14, 2019 - 4:00 p.m. City Hall Community Room – North 22795 Barton Road MINUTES CALL MEETING TO ORDER: Chairman Brian Phelps convened the Regular Meeting of the Parks & Recreation Advisory Committee at 4:05 p.m. PLEDGE OF ALLEGIANCE: Chairman Phelps led the Committee in the Pledge of Allegiance. ROLL CALL: Present: Committee Members Freund, Rivera; Chairman Phelps Absent: Vice-Chair Firnkoess 2. Public Comments None. 3. Staff Presentation a. Update - March 1, 2019 Parks & Recreation Committee Workshop G. Harold Duffey, City Manager provided the Committee with a copy of the City’s 2020 Activities Guide. He asked the Committee Members to review and provide any additional input they deem necessary for the activity guide to his office by no later than November 22, 2019. C.7.c Packet Pg. 74 At t a c h m e n t : 1 1 - 1 4 - 2 0 1 9 P & R M i n u t e s ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Parks & Recreation Advisory Committee November 14, 2019 Chairman Phelps requested that Agenda Item No. 1 be voted on at this time. 1. Approve October 10, 2019 Vice-Chair Julia Firnkoess arrived at 4:19 p.m. Ayes: Committee Members Freund, Rivera; Vice-Chair Firnkoess; Chairman Phelps Discussion returned back to Agenda Item No. 3.b. b. Discussion - Appointment of Youth/Student Committee Member – One-Two Year Term The City Clerk was directed to draft a letter to the Grand Terrace High School ASB Office requesting that the Parks & Recreation Committee be provided with recommendations and names of those students that would be interested in participating in the Parks & Recreation Youth/Student Committee Member vacancy for a one-two year term. Also, the City Clerk was directed to post a notice of Vacancy for the position by no later than November 28, 2019. c. Schedule Meeting to Address Youth Activity Issues Alan French, Director of Public Works will be coordinating a meeting with the various sports leagues who utilize the playing fields to meet and review the requirement of a facility use agreement and the rules and regulations of the playing fields. 4. Committee Member Comments Chairman Phelps requested information on how residents can be able to place student banners on the light poles throughout the City. 5. Staff Comments G. Harold Duffey, City Manager informed the Committee that the Dog Park will be closed for the month of February 2020 for re-seeding. City Manager Duffey also suggested during the re-opening of the park after re-seeding, the Committee may want to hold a fundraiser for the Dog Park Endowment Fund. C.7.c Packet Pg. 75 At t a c h m e n t : 1 1 - 1 4 - 2 0 1 9 P & R M i n u t e s ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Parks & Recreation Advisory Committee November 14, 2019 6. Adjournment Chairman Phelps adjourned the Parks & Recreation Advisory Committee Regular Meeting at 5:15 p.m. _________________________________ Brian Phelps, Chairman _________________________________ Debra Thomas, Committee Secretary C.7.c Packet Pg. 76 At t a c h m e n t : 1 1 - 1 4 - 2 0 1 9 P & R M i n u t e s ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) AGENDA REPORT MEETING DATE: February 11, 2020 Council Item TITLE: Check Register No. 12312019 in the Amount of $650,563.95 for the Period Ending January 31, 2020. PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: Approve Check Register No. 01312020 in the amount $650,563.95 as submitted, which includes the Check Register Account Index for Fiscal Year 2019-20. 2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations and operational costs. BACKGROUND: The check register, for the period ending January 31, 2020, has been prepared in accordance with Government Code §37202 and is hereby submitted for City Council’s approval. The check register lists all vendor payments for the preceding month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. Check Register No. 01312020 lists all payments made to vendors and employee reimbursements during the month of January. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. A total of $650,563.95 in accounts payable checks and/or wires were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register. Payments larger than $10,000: Check No. Payee Description Amount 76981 SB COUNTY SHERIFF DEC 2019 LAW ENFORCEMENT SVCS $165,371.00 76986 TYLER TECHNOLOGIES ANNUAL SOFTWARE LICENSE $25,859.69 76991 ALESHIRE & WYNDER NOV 2019 LEGAL COUNSEL SVCS $11,248.50 C.8 Packet Pg. 77 Check No. Payee Description Amount 76993 ARROWHEAD CREDIT UNION NOV-2019 & DEC-2019 CREDIT CARD CHARGES $14,535.51 77013 INTERWEST CONSULTING BUILDING OFFICIAL CONSULTING SVCS $20,017.50 77029 SB COUNTY FIRE JUL-2019 – MAR-2020 HAZARDOUS MTRLS SVCS FEES $13,458.72 77031 SB VALLEY MUNICIPAL WATER DISTRICT ANNUAL DEBT SERVICE PYMT $240,298.35 15898234 CALPERS RETIREMENT JAN-2020 HEALTH PREMIUMS $18,929.96 15902405 CALPERS RETIREMENT 2020 ANNUAL REPLACEMENT BENEFIT $25,951.56 TOTAL PAYMENTS LARGER THAN $10,000 $535,670.79 Payroll costs for the month ending January-2020 Pay Per. Period Ending Period Pay Date Amount 14 12/27/2019 Period 12/14//2019 –12/27/2019 01/02/2020 $57,381.47 15 01/10/2020 Period 12/28/2019 – 01/10/2020 01/16/2020 $56,732.83 16 01/24/2020 Period 01/11/2020 – 01/24/2020 01/30/2020 $50,500.28 TOTAL PAYROLL FOR JANUARY-2020 $164,614.58 FISCAL IMPACT: All disbursements (including payroll) were made in accordance with the Approved Budget for Fiscal Year 2019-20 in the amount of: Description Amount Check Register $650,563.95 Payroll $164,614.58 TOTAL $815,178.53 . ATTACHMENTS: • A - Check Register Account Index (PDF) • B - Check Register No. 01312020 (PDF) APPROVALS: Cynthia A. Fortune Completed 02/06/2020 6:38 AM Finance Completed 02/06/2020 6:39 AM City Attorney Completed 02/06/2020 9:46 AM C.8 Packet Pg. 78 City Manager Completed 02/06/2020 1:28 PM City Council Pending 02/11/2020 6:00 PM C.8 Packet Pg. 79 Fund No.Fund Name Dept No.Department Cost Center Acct No.General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME 11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS 12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI 13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 218 NON-CAPITAL FURN/SMALL TOOLS 19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT)220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 COMMUNITY DEV (PLANNING)235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 245 MAINT BLDG GRNDS EQUIPMNT 31 S/A RDA OBLIGATION FUND 430 RECREATION SERVICES 246 MAINT/OPER OF EQUIPMNT 32 S/A CAPITAL PROJECTS FUND 441 CHILD CARE - NUTRITION GRANT 250 PROFESSIONAL SERVICES 33 S/A DEBT SERVICE FUND 445 CHILD CARE - TINY TOTS 251 BANKING SERVICE CHARGES 36 S/A 2011 TABS BOND PROCEEDS 446 CHILD CARE - AFTER SCHOOL 255 CONTRACTUAL SERVICES 37 S/A CRA PROJECTS TRUST 447 CHILD CARE - PRE-SCHOOL 260 INSURANCE & SURETY BONDS 46 CIP - STREET IMPROVEMENT PROJECTS 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES 47 CIP - BARTON RD. BRIDGE PROJECT 510 STREET & SIGNAL LIGHTING 268 TRAINING 48 CIP - CAPITAL PROJECTS FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS 52 HOUSING AUTHORITY 601 TRACT 14471 PICO & ORIOLE 271 MILEAGE 61 COMMUNITY BENEFITS FUND 602 FORREST CITY PHASE II 272 FUEL & VEHICLE MAINTENANCE 64 PUBLIC SAFETY FUND 625 NPDES 273 VEHICLE ALLOWANCE 65 SENIOR BUS PROGRAM FUND 631 STORM DRAIN MAINTENANCE 300 DEBT SERVICE 66 CAL RECYCLE GRANT 801 PLANNING COMMISSION 570 WASTEWATER TREATMENT 70 FIXED ASSED/EQUIP REPL FUND 804 HISTORICAL & CULTURAL COMM.700 COMPUTER-RELATED 805 SENIOR CITIZENS PROGRAM 701 VEHICLES & EQUIPMENT 808 EMERGENCY OPERATIONS PROG. 999 TRANSFERS City of Grand Terrace Check Register Index C.8.a Packet Pg. 80 At t a c h m e n t : A - C h e c k R e g i s t e r A c c o u n t I n d e x ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice # E 10-120-265-000-000 190.00 E 10-140-265-000-000 150.00 340.00 340.00 E 10-450-245-000-000 88.50 88.50 313.50 76975 01/03/2020 GOVT FINANCE OFFICERS ASSOC 0233001 MEMBERSHIP DUES 03/01/20-02/28/21: C. FORTU 12/10/2019 E 10-450-245-000-000 225.00 225.00 384122 DEC19 GOPHER CONTROL AT ROLLINS PARK 12/30/2019 E 10-175-220-000-000 256.66 256.66 256.66 76974 01/03/2020 GOPHER PATROL 385222 DEC19 GOPHER CONTROL AT DOG PARK 12/23/2019 E 10-190-238-000-000 570.84 570.84 570.84 76973 01/03/2020 COMPUTERIZED EMBROIDERY CO I 40670 WORK SHIRT FOR RICHIE 12/19/2019 E 10-125-230-000-000 444.21 444.21 906.91 76972 01/03/2020 COLTON PUBLIC UTILITIES DEC19 COLTO JUL19-SEP19 COLTON PUBLIC FOR CITY HALL 12/12/2019 E 10-175-230-000-000 462.70 462.70 31598 VARIOUS PUBLICATIONS: 12/26, 01/09, 01/16 12/18/2019 E 10-195-245-000-000 144.00 144.00 144.00 76971 01/03/2020 CITY NEWSPAPER GROUP 31277 NOTICE INVITING BIDS FOR PRESTON BARTON 09/27/2201 Inv. Date Amount Paid Check Total 76970 01/03/2020 CHAMPION FIRE SYSTEMS INC 53366 FIRE SYSTEM MONITORING 12/26/2019-03/26/20 12/26/2019 Check #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 C.8.b Packet Pg. 81 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 E 74-175-250-000-000 773.69 773.69 5,489.26 E 74-175-250-000-000 2,105.36 2,105.36 HSIP-20-3 OCT19 HSIP GUARDRAIL UPGRADE 11/12/2019 E 74-175-250-000-000 2,610.21 2,610.21 HSIP-20-2 SEP19 HSIP GUARDRAIL UPGRADE 10/14/2019 76978 01/03/2020 LYNN MERRILL HSIP-20-4 NOV19 HSIP GUARDRAIL UPGRADE 12/05/2019 E 73-370-142-000-000 1.05 E 74-175-142-000-000 2.47 1,266.49 1,266.49 E 16-175-142-000-000 24.67 E 52-400-142-000-000 2.10 E 65-425-142-000-000 3.80 E 10-185-142-000-000 22.49 E 10-370-142-000-000 28.33 E 10-450-142-000-000 6.44 E 10-140-142-000-000 44.10 E 10-172-142-000-000 6.32 E 10-175-142-000-000 29.52 B 10-022-66-00 1,010.32 E 10-120-142-000-000 66.11 E 10-125-142-000-000 18.77 E 10-955-800-108-000 3,115.00 3,115.00 3,115.00 76977 01/03/2020 LINCOLN NATIONAL LIFE INSURANC LCLN JAN 202 JANUARY 2020 LIFE/AD&D/DEP LIFE/WI/LTD 12/01/2019 76976 01/03/2020 KTUA 31649 NOV 19 MICHIGAN WALKABLE STREET PLAN 12/13/2019 C.8.b Packet Pg. 82 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 239.70 B 10-022-68-00 198.15 E 10-110-140-000-000 18.75 E 10-140-140-000-000 22.80 E 10-110-140-000-000 15.50 E 10-140-140-000-000 26.45 242.00 PAYDATE 091 RETIREMENT CONTRIBUTIONS FOR PAY DATE 09/12/2019 244.63 PAYDATE 102 RETIREMENT CONTRIBUTIONS FOR PAY DATE 10/24/2019 B 10-022-68-00 200.05 B 10-022-68-00 202.22 E 10-110-140-000-000 15.50 E 10-140-140-000-000 26.91 E 10-110-140-000-000 18.75 E 10-140-140-000-000 23.71 244.96 PAYDATE 092 RETIREMENT CONTRIBUTIONS FOR PAY DATE 09/26/2019 268.31 PAYDATE 110 RETIREMENT CONTRIBUTIONS FOR PAY DATE 11/07/2019 B 10-022-68-00 202.50 B 10-022-68-00 221.80 E 10-110-140-000-000 15.50 E 10-140-140-000-000 31.01 E 10-110-140-000-000 18.75 E 10-140-140-000-000 28.27 271.27 PAYDATE 120 RETIREMENT CONTRIBUTIONS FOR PAY DATE 12/05/2019 410.93 PAYDATE 121 RETIREMENT CONTRIBUTIONS FOR PAY DATE 12/19/2019 B 10-022-68-00 224.25 B 10-022-68-00 339.70 E 10-110-140-000-000 15.50 E 10-140-140-000-000 55.73 76979 01/03/2020 MIDAMERICA ADMIN & RETIREMENT PAYDATE 081 RETIREMENT CONTRIBUTIIONS FOR PAY DATE 08/15/2019 C.8.b Packet Pg. 83 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 PAYDATE 11212 E 10-450-238-000-000 1,240.17 E 16-510-238-000-000 628.89 4,927.30 4,927.30 E 10-172-238-000-000 50.68 E 10-175-238-000-000 50.68 E 10-190-238-000-000 2,956.88 76982 01/03/2020 SO CA EDISON COMPANY DEC 2019 EDI DEC 2019 ENERGY USAGE 12/28/2019 E 10-410-256-000-000 156,397.81 E 14-411-256-000-000 8,973.19 165,371.00 165,371.00 E 10-120-210-000-000 79.61 79.61 79.61 76981 01/03/2020 SB COUNTY SHERIFF 19077 DEC 2019 MONTHLY LAW ENFORCEMENT SERV 12/04/2019 76980 01/03/2020 NEOPOST USA INC 16455218 METER LABELS FOR PRINTER 12/13/2019 E 10-110-140-000-000 15.50 E 10-140-140-000-000 9.35 143.34 2,380.09 151.88 PAYDATE 101 RETIREMENT CONTRIBUTIONS FOR PAY DATE 10/10/2019 B 10-022-68-00 118.49 B 10-022-68-00 125.55 E 10-110-140-000-000 9.00 E 10-140-140-000-000 17.33 E 10-140-140-000-000 12.77 163.07 PAYDATE 082 RETIREMENT CONTRIBUTIONS FOR PAY DATE 08/29/2019 RETIREMENT CONTRIBUTIONS FOR PAY DATE 11/21/2019 B 10-022-68-00 134.80 E 10-110-140-000-000 15.50 C.8.b Packet Pg. 84 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 E 10-140-250-000-000 156.84 156.84 156.84 E 10-370-210-000-000 53.88 53.88 200.42 76989 01/27/2020 ADECCO EMPLOYMENT SERVICES 69825194 DEC 2019 SNR ACCOUNTANT E. ERNST 12/23/2019 E 10-370-210-000-000 146.54 146.54 20-1352 BUSINESS CARDS FOR STEVE WEISS 01/06/2020 E 10-370-250-000-000 6,597.50 6,597.50 6,597.50 76988 01/27/2020 ACCENT GRAPHICS AND DESIGN 20-1351 #10 ENVELOPES WITH GT SEAL 01/06/2020 E 10-140-246-000-000 25,859.69 25,859.69 25,859.69 76987 01/03/2020 ULTRASYSTEMS ENV INC 11837 OCT19-DEC19 CONSULTING SVCS FOR PEER R 12/03/2019 E 10-805-238-000-000 282.39 282.39 282.39 76986 01/03/2020 TYLER TECHNOLOGIES INC 045-284550 2020 EDEN/TYLER TECHNOLIGIES MAINTENANC 12/01/2019 76985 01/03/2020 TIME WARNER CABLE 000724512071 DEC19-JAN19 CITY HALL CABLE SERVICES 12/07/2019 E 10-190-238-000-000 124.94 E 10-805-238-000-000 114.95 239.89 239.89 E 10-195-245-000-000 12.84 12.84 12.84 76984 01/03/2020 SPARKLETTS 9637116 1201 NOV 2019 BOTTLED WATER SERVICE FOR CITY 12/01/2019 76983 01/03/2020 SO CAL LOCKSMITH 45723 RESTROOM KEYS AT CITY HALL 12/20/2019 C.8.b Packet Pg. 85 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 E 32-200-251-000-000 164.00 164.00 11,248.50 E 10-160-250-100-000 277.50 277.50 54715 NOV 2019 SUCCESSOR AGENCY LEGAL SERVIC 12/02/2019 E 10-160-250-100-000 635.50 635.50 54714 NOV 2019 CODE ENFORCEMENT LEGAL SERVIC 12/02/2019 E 10-160-250-100-000 525.00 E 16-900-257-000-000 175.00 700.00 54716 NOV 2019 FRANCHISE-CABLE LEGAL SERVICES 12/02/2019 E 10-160-250-100-000 984.00 984.00 54713 NOV 2019 PW-ENGINEERING LEGAL SERVICES 12/02/2019 E 10-160-250-100-000 1,295.00 1,295.00 54711 NOV 2019 PERSONNEL LEGAL SERVICES REND 12/02/2019 E 10-160-250-000-000 7,192.50 7,192.50 54712 NOV 2019 PLANNING LEGAL SERVICES 12/02/2019 E 10-805-245-000-000 160.83 160.83 693.00 76991 01/27/2020 ALESHIRE AND WYNDER LLP 54710 NOV 2019 GENERAL LEGAL SERVICES RENDER 12/01/2019 E 10-195-247-000-000 208.44 208.44 745280612 JAN20-APR20 ALARM MONITORING SVCS - SEN 12/27/2019 E 10-195-247-000-000 323.73 323.73 132052537 DEC19-MAR20 ALARM MONITORING SVCS - 227 12/09/2019 76990 01/27/2020 ADT SECURITY SERVICES 132052536 JAN20-MAR20 ALARM MONITORING SVCS -2279 12/09/2019 C.8.b Packet Pg. 86 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 NOV 2019 VISA E 10-125-210-000-000 OFFICE SUPPLIES 30.17 E 10-120-220-062-000 LIGHT UP GT SUPP 585.00 E 10-120-265-000-000 CITY MGMT FOUND SUBS 410.00 E 10-120-270-000-000 MEETING MTRLS 15.06 E 10-110-210-000-000 ADOBE SUBSCRPTN 101.94 E 10-120-210-000-000 OFFICE SUPPLIES 225.80 E 10-120-220-000-000 ACTIVITY GUIDE SUPP 208.04 E 10-450-246-000-000 PARKS MTRLS 43.10 E 10-805-238-000-000 SR CTR VOICEMAIL SUB 15.09 10,125.92 NOV-DEC 2019 VISA CHARGES 12/03/2019 E 10-195-245-000-000 FACILITIES REPAIRS 277.67 E 10-370-220-000-000 OFFICE SUPPLY 1.31 E 10-450-245-000-000 PARKS RESTROOM SUPP 207.61 E 10-175-220-000-000 OFFICE MTRLS 60.41 E 10-175-246-000-000 MAINT YARD SUPPLIES 97.20 E 10-175-272-000-000 VEHICLE MATERIALS 3,513.70 E 10-172-210-000-000 OFFICE SUPPLIES 128.03 E 10-175-210-000-000 OFFICE SUPPLIES 37.37 E 10-175-218-000-000 MAINTENANCE SUPPLIES 1,017.76 E 10-125-270-000-000 CITY ANNIVERSARY SUP 167.11 E 10-140-220-000-000 OFFICE MTRLS 13.99 E 10-140-270-000-000 MUN FIN INST CONFEREN 59.07 E 10-125-210-000-000 OFFICE SUPPLIES 157.20 E 10-125-220-000-000 OFFICE MTRLS 6.97 E 10-125-265-000-000 MUN CLERKS MEMBERS 215.00 E 10-120-220-000-000 LIGHT UP GT BANNERS 1,169.04 E 10-120-265-000-000 ICMA MEMBERSHIP 1,348.55 E 10-120-270-000-000 CITY CLERK NEW LAW SE 907.79 E 10-110-210-000-000 ADOBE SUBSCRPTN 101.94 E 10-110-270-000-000 AIRFARE CONF SACRAM 328.96 E 10-120-210-000-000 OFFICE SUPPLIES 251.05 B 23-250-20-00 134.56 134.56 134.56 76993 01/27/2020 ARROWHEAD CREDIT UNION DEC 2019 VIS DEC19-JAN20 VISA CHARGES 01/03/2019 76992 01/27/2020 AMERICAN FIDELITY ASSURANCE C D107776 JAN 20 EMPLOYEE CANCER & ACCIDENT INSUR 01/01/2020 C.8.b Packet Pg. 87 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 E 10-190-235-000-000 1,332.70 1,332.70 E 10-120-210-000-000 82.36 82.36 82.36 76997 01/27/2020 CENTURYLINK 88506077 JAN 2020 PHONE & INTERNET SERVICE 01/17/2020 E 10-140-250-000-000 672.99 672.99 672.99 76996 01/27/2020 CALIFORNIA CHAMBER OF COMMER 11397503 CAL CHAMBER LAWS POSTER 12/19/2019 E 10-808-235-000-000 280.55 2,014.34 2,014.34 76995 01/27/2020 AVENU MUNISERVICES INV06-007974 DEC 2019 BUSINESS LICENSE RENEWAL 12/31/2019 E 10-190-235-000-000 1,120.74 E 10-450-235-000-000 214.88 E 10-805-235-000-000 398.17 4,409.59 14,535.51 76994 01/27/2020 AT AND T JAN2020 AT&T JAN 2020 AT&T 01/01/2020 E 10-805-245-000-000 SR CTR RESTROOM SUP 279.29 E 62-120-220-000-000 LIGHT UP GT SUPP 168.90 E 62-120-250-000-000 LIGHT UP GT MTRLS 396.11 E 10-370-210-000-000 OFFICE SUPPLIES 71.07 E 10-450-245-000-000 PARKS RESTROOM SUPP 278.00 E 10-805-238-000-000 SR CTR VOICEMAIL SUB 15.09 E 10-175-272-000-000 VEHICLE MTRLS 764.70 E 10-185-268-000-000 CODE MTRLS 15.28 E 10-195-245-000-000 FACILITIES SUPPLIES 683.29 E 10-125-265-000-000 COUNTY CLERK NOTARY 110.16 E 10-175-210-000-000 VEHICLE SUPPLIES 51.69 C.8.b Packet Pg. 88 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 E 10-195-245-000-000 1,200.00 1,200.00 1,200.00 E 22-425-314-000-000 4,500.00 4,500.00 4,500.00 77003 01/27/2020 DEMUTH PLUMBING 421 GAS EARTHQUAKE VALVE AT GAS METER AT C 01/03/2020 E 10-185-255-000-000 1,630.74 1,630.74 1,630.74 77002 01/27/2020 DC ELECTRIC 01293 ELECTRICAL WORK FOR ADA DOOR AT SR CEN 01/14/2020 E 10-190-238-000-000 310.23 310.23 310.23 77001 01/27/2020 COUNTY OF RIVERSIDE AN0000001877 DEC 19 FY 2019-20 ANIMAL SHELTERING SERVI 01/06/2020 E 16-900-254-000-000 3,825.93 3,825.93 3,825.93 77000 01/27/2020 COLTON PUBLIC UTILITIES SEP-NOV2019 SEP-NOV 2019 GT SEWER COMM 01/14/2020 E 10-370-230-000-000 148.07 148.07 379.42 76999 01/27/2020 CLEAN STREET 96133 DEC19 STREET SWEEPING SERVICE 12/31/2019 E 10-370-230-000-000 231.35 231.35 31563 TUP/CUP 19-01/Z/LUP 19-02 DISPLAY AD 12/06/2019 E 10-190-235-000-000 1,330.47 1,330.47 2,663.17 76998 01/27/2020 CITY NEWSPAPER GROUP 31429 ZONING CODE AMENDMENT DISPLAY AD 11/04/2019 87470030 DEC 2019 PHONE & INTERNET SERVICE 12/17/2019 C.8.b Packet Pg. 89 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 E 10-450-245-000-000 400.00 400.00 400.00 E 10-450-245-000-000 114.81 114.81 114.81 77009 01/27/2020 GOPHER PATROL 388282 JAN2020 GOPHER CONTROL AT PICO PARK 01/09/2020 E 10-125-210-000-000 39.78 39.78 39.78 77008 01/27/2020 FRUIT GROWERS SUPPLY 92112830 COUPLER, CEMENT, OIL ENGINE 01/14/2020 E 26-601-255-000-000 80.00 3,645.00 8,645.00 77007 01/27/2020 FEDEX 6-881-99426 DEC 2019 EXPRESS MAIL SERVICE 12/27/2019 E 10-195-245-000-000 200.00 E 10-450-255-000-000 3,215.00 E 26-600-255-000-000 150.00 E 26-601-250-000-000 5,000.00 5,000.00 19176 JAN2020 LAWN SERVICE MAINTENANCE 01/16/2020 B 10-022-71-00 133.62 133.62 133.62 77006 01/27/2020 EZ SUNNYDAY LANDSCAPE 18144 ORIOLE SLOPE 08/07/2019 B 10-022-70-00 910.90 910.90 910.90 77005 01/27/2020 EYEMED FIDELITY SECURITY LIFE 164160430 JAN 20 EMPLOYEE PAID VISION INSURANCE 12/21/2019 77004 01/27/2020 DENTAL HEALTH SERVICES 1729061 JAN 2020 EMPLOYEE PAID DENTAL INSURANCE 12/16/2019 C.8.b Packet Pg. 90 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 E 10-955-800-106-000 7,650.50 7,650.50 7,650.50 E 10-172-250-100-000 9,897.50 9,897.50 20,017.50 77014 01/27/2020 KTUA 31609 NOV 19 BARTON ROAD STREETSCAPE PLAN 12/09/2019 E 10-172-250-100-000 10,120.00 10,120.00 55948 NOV 2019 BUILDING OFFICIAL PRO SERVICES 12/20/2019 E 61-461-100-000-000 1,997.17 1,997.17 1,997.17 77013 01/27/2020 INTERWEST CONSULTING GROUP 56214 DEC 19 ASSISTANT BUILDING OFFICIAL 01/10/2020 E 61-461-100-000-000 2,000.00 2,000.00 2,000.00 77012 01/27/2020 GTHS WRESTLING CBF GTHS-WT 2019-20 COMMUNITY BENEFITS FUND AWARD-G 12/13/2019 E 10-195-245-000-000 10.41 10.41 63.48 77011 01/27/2020 GTHS BOYS BASKETBALL CBF GTHS-BB 2019-20 COMMUNITY BENEFITS FUND AWARD-G 12/16/2019 E 10-195-245-000-000 53.07 53.07 9384479854 BROOM HANDLE AND SAFETY GLASSES 12/12/2019 77010 01/27/2020 GRAINGER 9384479847 SILT FENCE AND PUSH BROOM 12/12/2019 C.8.b Packet Pg. 91 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 E 10-175-235-000-000 1,500.00 1,500.00 1,500.00 E 10-110-142-000-000 596.19 596.19 596.19 77019 01/27/2020 METROPOLITAN TRANSP COMMISS 4926-AR11431 STREET SAVER ANNUAL SUBSCRIPTION 12/19/2019 E 10-175-257-010-000 1,241.58 1,241.58 1,241.58 77018 01/27/2020 DARCY MCNABOE JAN-2020-DM JAN 2020 HEALTH REIMBURSEMENT 12/26/2019 E 10-190-211-000-000 785.90 785.90 785.90 77017 01/27/2020 MCC PIPELINE INC 219-65-1R RETAINAGE 11/13/2019 77016 01/27/2020 MAILFINANCE INC N8083840 NOV19-FEB20 POSTAGE METER LEASE 01/02/2020 E 73-370-142-000-000 1.05 E 74-175-142-000-000 2.47 1,082.65 1,082.65 E 16-175-142-000-000 24.67 E 52-400-142-000-000 2.10 E 65-425-142-000-000 3.80 E 10-185-142-000-000 22.49 E 10-370-142-000-000 28.33 E 10-450-142-000-000 6.44 E 10-140-142-000-000 8.82 E 10-172-142-000-000 6.32 E 10-175-142-000-000 29.52 B 10-022-66-00 861.76 E 10-120-142-000-000 66.11 E 10-125-142-000-000 18.77 77015 01/27/2020 LINCOLN NATIONAL LIFE INSURANC LCLN FEB 202 FEB 2020 LIFE/ADD/DEP/LTD 01/10/2020 C.8.b Packet Pg. 92 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 E 10-805-238-000-000 1,019.87 1,019.87 E 10-120-220-000-000 694.79 694.79 694.79 77026 01/27/2020 RIVERSIDE HIGHLAND WATER CO OCT19-DEC19 10/1-19-12/2/19 RIVERSIDE HIGHLAND WATER C 12/13/2019 E 10-195-246-000-000 5,145.29 5,145.29 5,145.29 77025 01/27/2020 REED PRINTING INC 23448 2020 GT ACTIVITY GUIDE PRINTS 12/04/2019 E 10-380-250-000-000 5,434.00 5,434.00 5,434.00 77024 01/27/2020 OTIS ELEVATOR COMPANY SAU06425V71 FY2019-20 ELEVATOR MAINTENANCE & SERVIC 06/20/2019 E 10-140-210-000-000 121.37 121.37 451.27 77023 01/27/2020 ON SITE COMPUTING 53006986 FEB 2020 IT SERVICES 01/01/2020 E 10-125-210-000-000 329.90 329.90 414643080001 OFFICE SUPPLIES - FINANCE 12/10/2019 E 10-120-210-000-000 79.61 79.61 79.61 77022 01/27/2020 OFFICE DEPOT 417866631001 TONER REPLACEMENT 12/18/2019 77021 01/27/2020 NEOPOST USA INC 16455218 METER LABELS FOR PRINTER 12/13/2019 E 10-195-245-000-000 555.00 E 10-450-245-000-000 1,110.00 1,665.00 1,665.00 77020 01/27/2020 MORAN JANITORIAL SERVICES LLC 1662 DEC19 JANITORIAL SERVICES 01/02/2020 C.8.b Packet Pg. 93 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 11/25/19 RHWC E 10-370-210-000-000 2.00 2.00 6.00 E 10-370-210-000-000 2.00 2.00 108608 JAN 2020 MONTHLY ASSESSOR PARCEL MAP R 01/07/2020 E 10-370-210-000-000 2.00 2.00 108579 NOV 2019 MONTHLY ASSESSOR PARCEL MAP R 10/10/2019 E 10-187-258-000-000 4,516.24 4,516.24 13,548.72 77030 01/27/2020 SB COUNTY ASSESSOR 108552 OCT 2019 MONTHLY ASSESSOR PARCEL MAP R 10/07/2019 E 10-187-258-000-000 4,516.24 4,516.24 GT320CC OCT-DEC19 2ND QTR HAZARDOUS MATERIALS 10/01/2019 E 10-187-258-000-000 4,516.24 4,516.24 GT120CC JUL-SEP19 FIRST QUARTER FOR HAZARDOUS 07/01/2019 E 10-120-250-000-000 90.00 90.00 90.00 77029 01/27/2020 SAN BERNARDINO COUNTY FIRE DE GT320CC JAN-MAR2020 THIRD QUARTER HAZ MATERIALS 01/01/2020 E 10-110-142-000-000 144.60 144.60 144.60 77028 01/27/2020 RSG INC I005618 SB2 TA PLANNING GRANT APPLICATION 01/08/2020 184.11 1,203.98 77027 01/27/2020 SYLVIA ROBLES JAN-2020-SR-JAN 2020 HEALTH REIMBURSEMENT 01/21/2020 11/25/2019 RIVERSIDE HIGHLAND WATER CO S 11/25/2019 E 10-190-238-000-000 184.11 C.8.b Packet Pg. 94 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 E 62-120-220-000-000 1,014.77 1,014.77 1,014.77 E 10-190-238-000-000 78.00 78.00 383.29 77036 01/27/2020 SUNBELT RENTALS INC 96332758-000 LIFT FOR LIGHT UP GT 12/03/2019 E 10-190-238-000-000 103.96 E 10-805-238-000-000 201.33 305.29 16179154 122 DEC 2019 WATER FILTRATION RENTAL 12/21/2019 77035 01/27/2020 SPARKLETTS 9637116 01012 DEC 2019 BOTTLED WATER SERVICE FOR CITY 01/01/2020 E 10-190-238-000-000 643.89 E 10-805-238-000-000 174.08 817.97 817.97 E 10-195-245-000-000 24.72 24.72 163.51 77034 01/27/2020 SO CA GAS COMPANY NOV19 SOCAL NOV19 MONTHLY GAS SERVICE 12/06/2019 E 10-195-245-000-000 138.79 138.79 95685323-001 SUPERIOR 1 #800 REPAIR KIT SRCE 10/30/2019 B 17-029-00-00 1,200.00 1,200.00 1,200.00 77033 01/27/2020 SITEONE LANDSCAPE SUPPLY 96639916-001 DIAPHRAM ASSEMBLY AT CITY HALL 01/02/2020 77032 01/27/2020 SIERRA PACIFIC ELECTRICAL CONT 26877 REMOVE DIRT AND DEBRIS AT PULL BOXES 07/18/2019 B 33-021-20-10 229,536.00 E 33-300-200-000-000 10,762.35 240,298.35 240,298.35 77031 01/27/2020 SB VALLEY MUNICIPAL WATER DIST 01282020 SETTLEMENT & RELEASE AGREEMENT PAYMEN 12/31/2019 C.8.b Packet Pg. 95 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 E 10-175-250-000-000 150.00 150.00 697.00 E 10-450-245-000-000 250.00 250.00 0106020-01 REPAIRED RECEPTACLES FOR NON WORKING 01/06/2020 E 10-450-245-000-000 297.00 297.00 0106020-03 NEW SOLAR LIGHT FOR FITNESS PARK 01/06/2020 E 10-175-250-000-000 685.00 685.00 685.00 77039 01/27/2020 TODD PETERS ELECTRICAL CONTR 0106020-02 REPAIRED VANDALIZED SIGN LIGHT AT PICO P 01/06/2020 E 10-805-238-000-000 25.48 25.48 709.05 77038 01/27/2020 TKE ENGINEERING INC 2019-1115 ORIOLE AND DE BERRY ALL WAY STOP EVALUA 12/26/2019 E 10-805-238-000-000 83.91 83.91 015671112251 DEC-JAN SR CENTER CLUB HOUSE TV 12/25/2019 E 10-190-238-000-000 105.73 105.73 015382512231 DEC-JAN SR CENTER INTERNET HSD3 12/16/2019 E 10-190-238-000-000 105.73 105.73 019704612161 DEC-JAN CITY HALL CABLE SERVICE 12/16/2019 E 10-190-238-000-000 109.98 109.98 019704601162 JAN-FEB 2020 CITY HALL CABLE SERVICES 01/16/2020 E 10-805-238-000-000 278.22 278.22 022851012251 DEC-JAN TWC BC 12/25/2019 77037 01/27/2020 TIME WARNER CABLE 000724501072 JAN-FEB 22627 GT BLDG3 01/07/2020 C.8.b Packet Pg. 96 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 E 20-100-245-000-000 1,360.00 1,360.00 E 20-100-245-000-000 6,544.00 6,544.00 153942 OCT19 TREE MAINTENANCE 10/31/2019 190.05 1,285.78 77044 01/27/2020 WEST COAST ARBORISTS INC 153260 TREE PRUNING AND REMOVAL 09/30/2019 1,095.73 9844944232 NOV-DEC 19 APLR CARD LINE SERVICE 12/23/2019 E 10-190-235-000-000 190.05 E 10-175-240-000-000 470.31 E 10-185-235-000-000 247.12 E 16-510-236-000-000 378.30 E 10-450-245-000-000 579.78 579.78 579.78 77043 01/27/2020 VERIZON WIRELESS 9845304353 DEC19-JAN2020 MONTHLY PHONE CHARGES 01/01/2020 E 16-900-220-000-000 45.87 45.87 45.87 77042 01/27/2020 UNITED SITE SERVICES OF CALIF 114-9012680 RESTROOM RENTAL EQUIPMENT FOR ROLLINS 08/22/2019 E 16-900-229-000-000 102.44 102.44 304.64 77041 01/27/2020 UNDERGROUND SERVICE ALERT 18dsbfe6926 JAN20 CA STATE FEE FOR REGULATORY COST 01/01/2020 E 16-900-229-000-000 202.20 202.20 581421 REFLECTORS AND U-CHANNEL POST 12/18/2019 77040 01/27/2020 TRAFFIC MANAGEMENT INC 589020 ROADSIDE MARKER AND CUSTOM SIGN 01/08/2020 C.8.b Packet Pg. 97 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 155137 E 10-172-250-100-000 252.00 252.00 8,127.00 E 10-172-250-100-000 378.00 378.00 00415711 PARCEL MAP 16945 PLAN CHECK AND REVIEW 12/26/2019 E 10-172-250-100-000 630.00 630.00 00415710 SCE HIGHGROVE GRADING PLAN CHECK AND 12/26/2019 E 10-172-250-100-000 845.00 845.00 00415712 10240 LA CADENA PLAN CHECK AND REVIEW S 12/26/2019 E 10-172-250-100-000 882.00 882.00 002-21231 JUN 19 LANDSCAPE PLAN SERVICES 07/03/2019 E 10-172-250-100-000 1,495.00 1,495.00 00415709 NOV 19 CONSTRUCTION INSPECTIONS PLAN C 12/26/2019 E 10-172-250-100-000 3,645.00 3,645.00 002-22108 DEC 19 PW SERVICES FY 2019-20 01/02/2020 640.00 9,264.00 77045 01/27/2020 WILLDAN 002-22107 DEC 19 PLAN CHECK AND REVIEW SVCS FY 20 01/02/2020 E 10-175-245-000-000 720.00 720.00 HANGING BANNER AT GT LIGHT UP 11/30/2019 E 62-120-250-000-000 640.00 154305 PRUNING AT CITY HALL CHARGING STATION 11/04/2019 C.8.b Packet Pg. 98 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 1,174.82 1,174.82 Total Checks:650,563.95 E 10-175-272-000-000 695.38 E 10-185-272-000-000 97.47 E 65-425-272-000-000 381.97 E 10-190-140-000-000 25,951.56 25,951.56 25,951.56 63233858 01/09/2020 WEX BANK 63233858 DEC-JAN19 VEHICLE FUEL CHEVRON 01/06/2020 E 74-175-142-000-000 64.76 18,929.96 18,929.96 15902405 01/16/2020 CALPERS REPLACEMENT BENEFIT 100000015902 2020 REPLACEMENT BENEFIT FUND CONTRIBU 12/19/2019 E 10-450-142-000-000 507.43 E 16-175-142-000-000 1,335.96 E 65-425-142-000-000 621.05 E 10-185-142-000-000 1,248.56 E 10-190-142-000-000 2,263.07 E 10-370-142-000-000 647.51 E 10-140-142-000-000 647.51 E 10-172-142-000-000 518.01 E 10-175-142-000-000 2,027.06 B 10-022-61-00 5,107.72 E 10-120-142-000-000 2,699.22 E 10-125-142-000-000 1,242.10 E 10-190-212-000-000 322.19 322.19 888.28 15898234 01/09/2020 CA PUB EMPLOYEES RETIRE SYSTE 01012020 HPE JAN 2020 PERS HEALTH INSURANCE FOR EMPL 12/01/2020 E 10-190-212-000-000 566.09 566.09 099132184 NOV-DEC19 WORKCENTRE 5955 METER USE 01/01/2020 77046 01/27/2020 XEROX CORPORATION 099132185 DEC19 W7970 PRINTER LEASE 01/01/2020 C.8.b Packet Pg. 99 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2020 Cynthia A. Fortune, Assistant City Manager City of Grand Terrace IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF. C.8.b Packet Pg. 100 At t a c h m e n t : B - C h e c k R e g i s t e r N o . 0 1 3 1 2 0 2 0 ( J a n u a r y - 2 0 2 0 C h e c k R e g i s t e r ) AGENDA REPORT MEETING DATE: February 11, 2020 Council Item TITLE: Council Ad-Hoc Committee (Local Veteran Selection to be Honored at the Miller Park Amphitheater Veterans Memorial in the City of Fontana) Update PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Receive and file the Ad-Hoc Committee Update and/or Provide Direction to Staff and Ad Hoc Committee 2030 VISION STATEMENT: This staff report supports City Council’s Goal #4 Develop and implement successful partnerships by working collaboratively with community groups, private and public sector agencies to facilitate the delivery of services benefitting our community. BACKGROUND: On January 13, 2020, the City of Grand Terrace received an invitation from the City of Fontana to attend the unveiling of its Miller Park Amphitheater Veterans Memorial on April 18, 2020 (Attachment I) and to nominate a Veteran from the City of Grand Terrace to be recognized with an engraved brick. Mayor McNaboe nominated Council Member Bill Hussey and Council Member Jeff Allen to represent the City as the Ad-Hoc Committee and City Council approved the action. DISCUSSION: On January 29, 2020, the Ad-Hoc Committee, selected Veteran Toshiro Henry “Hank” Kanbara who, on March 29, 2020, will turn 100 years of age. Hank Kanbara was born March 29, 1920 in Oakdale, California. He was drafted into the Armed Services, where he was inducted into the Army on December 30, 1941 and served as a Combat Engineer. Mr. Kanbara was stationed at Fort Leonard Wood, Missouri, Fort Benjamin Harrison, Indiana, Camp Shelby, Mississippi, Italy and France and served in the 442nd Regimental Combat Team and 232nd Combat Engineer units as a Private First Class Combat Engineer from 1941-1945. E.9 Packet Pg. 101 In 1943, Mr. Kanbara volunteered for combat duty where he was sent to join the 442nd Regiment (232nd Combat Engineers) and it was his responsibility to locate mines and build roads and bridges. He prepared campsites and battle sites to get them ready for the infantry’s arrival. On his very first day he was shot in the knee where he received the Purple Heart and after a quick recovery, he returned to his unit where he fought battles in Rome, Arno, North Apennines, Rhineland and Po Valley. For his service, Mr. Kanbara also received the Good Conduct Medal, Victory Medal, European-African-Middle Eastern Campaign Medal and Distinguished Unit Badge. This report provides a summary of the reasons Mr. Kanbara was selected and the Ad- Hoc Committee members will also provide their verbal comments at the meeting. FISCAL IMPACT: There is no fiscal impact to receiving and filing the report. ATTACHMENTS: • Attachment I - Miller Park Amphitheater Veterans Memorial Invitation(PDF) APPROVALS: G. Harold Duffey Completed 02/04/2020 4:35 PM City Attorney Completed 02/05/2020 10:57 AM Finance Completed 02/05/2020 12:57 PM City Manager Completed 02/06/2020 1:28 PM City Council Pending 02/11/2020 6:00 PM E.9 Packet Pg. 102 E.9.a Packet Pg. 103 At t a c h m e n t : A t t a c h m e n t I - M i l l e r P a r k A m p h i t h e a t e r V e t e r a n s M e m o r i a l I n v i t a t i o n ( C o u n c i l A d - H o c C o m m i t t e e ( V e t e r a n S e l e c t i o n M i l l e r P a r k E.9.a Packet Pg. 104 At t a c h m e n t : A t t a c h m e n t I - M i l l e r P a r k A m p h i t h e a t e r V e t e r a n s M e m o r i a l I n v i t a t i o n ( C o u n c i l A d - H o c C o m m i t t e e ( V e t e r a n S e l e c t i o n M i l l e r P a r k AGENDA REPORT MEETING DATE: February 11, 2020 Council Item TITLE: Resolution and Ordinance for Ratification and Adoption of the 2019 California Fire Code with Local Amendments PRESENTED BY: Steven Weiss, Planning & Development Services Director RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RATIFYING THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT BOARD’S ADOPTION OF THE 2019 CALIFORNIA FIRE CODE WITH LOCAL AMENDMENTS FOR ENFORCEMENT WITHIN THE CITY OF GRAND TERRACE AND SETTING A PUBLIC HEARING PRIOR TO ADOPTION BY REFERENCE OF THE 2019 CALIFORNIA FIRE CODE WITH LOCAL AMENDMENTS Direct the City Attorney to Read the Title of, Waive further reading of, and Introduce the ordinance entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING BY REFERENCE THE 2019 CALIFORNIA FIRE CODE AS AMENDED BY SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 20-01 AND REPEALING AND REPLACING GRAND TERRACE MUNICIPAL CODE CHAPTER 15.18 IN ITS ENTIRETY TO INCORPORATE THE NEW CODE AS AMENDED 2030 VISION STATEMENT: This staff report supports Goal #2 Maintain Public Safety because the adoption of the 2019 California Fire Code, as amended for local conditions, allows County Fire to implement its adopted Fire Code within the City’s jurisdiction. BACKGROUND: Every three (3) years, the State of California, through the State Fire Marshal, amends and adopts the California Fire Code. The most recent amendments were completed and publicized on July 1, 2019. Local jurisdictions must enforce the State Code. Local counties, cities or fire districts may make local code amendments to the State Fire Code. The San Bernardino County Fire Protection District ("District") is responsible for enforcing the State Code within the City’s boundaries. The District has developed local amendments approp riate to the area and has adopted the 2019 Fire H.10 Packet Pg. 105 Code with local amendments pursuant to its Ordinance No. 20-01. The City of Grand Terrace is within the service area of the District. Therefore, this item requests that the Mayor and City Council ratify the District's adoption of the 2019 California Fire Code with local amendments for enforcement within the City’s jurisdiction, and further requests that the Mayor and City Council introduce and direct the City Attorney to conduct first reading, by title only, of an ordinance adopting by reference the District’s Ordinance No. 20-01. DISCUSSION: The State of California amends and adopts model codes every three ( 3 ) years, which includes the International Fire Code as sanctioned by the International Code Council. Adoption of the 2019 International Fire Code with State amendments is known as the 2019 California Fire Code. Local fire jurisdictions are required to enforce the State codes, but local jurisdictions may make amendments to the State Code, due to local climatic, geological and topographical conditions. Local Fire Protection Districts have the authority under Fire Protection District Law to adopt a fire code and amend state requirements to be more, but not less restrictive than the State Code. The San Bernardino County Board of Supervisors acting as the Board of Directors for the San Bernardino County Fire Protection District considered the 2019 Fire Code with local amendments for final adoption on January 28, 2020 pursuant to its Ordinance No. 20-01 (“County Fire Code”). When the District adopts the 2019 Fire Code with local amendments, the District is required to have their ordinance ratified by the City . With the ratification of the County Fire Code, existing Chapter 15.18 of the Grand Terrace Municipal Code must be updated; and Staff has included an Ordinance repealing and replacing Chapter 15.18 of the Grand Terrace Municipal Code. The effective of this repeal and replacement is that the County Fire Code is adopted by reference and further provides that the County Fire Code is ratified pursuant to resolution of the City Council. By the adopted resolution, the City Council will also set a public hearing for February 25, 2020 to hear input from the public prior to the proposed second reading and adoption of the 2019 Fire Code with local amendments. The action of ratifying and adopting by reference the County Fire Code does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no environmental review is required. FISCAL IMPACT: There is no fina ncial impact to the City of ratifying the District's Code adoption and H.10 Packet Pg. 106 adopting a new Chapter 15.18 of the Grand Terrace Municipal Code. ATTACHMENTS: • CC Resolution_Ratifying County Fire Code (DOC) • SBCFPD Fire Code Ordinance 20-01.signed (PDF) • 2-11-2020 Ordinance_Chapter 15.18 (DOCX) • SBCFPD Fire Code amendments (PDF) APPROVALS: Steven Weiss Completed 02/05/2020 8:25 AM City Attorney Completed 02/06/2020 10:55 AM Finance Completed 02/06/2020 12:52 PM City Manager Completed 02/06/2020 1:29 PM City Council Pending 02/11/2020 6:00 PM H.10 Packet Pg. 107 Page 1 of 2 RESOLUTION NO. 2020- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RATIFYING THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT BOARD’S ADOPTION OF THE 2019 CALIFORNIA FIRE CODE WITH LOCAL AMENDMENTS FOR ENFORCEMENT WITHIN THE CITY OF GRAND TERRACE AND SETTING A PUBLIC HEARING PRIOR TO SECOND READING AND ADOPTION BY REFERENCE OF THE 2019 CALIFORNIA FIRE CODE WITH LOCAL AMENDMENTS Recitals WHEREAS, every three years, the State of California through the State Fire Marshal amends and adopts the California Fire Code; and WHEREAS, local jurisdictions must enforce the State Code; and WHEREAS, fire districts may make local code amendments; and WHEREAS, the San Bernardino County Fire Protection District has responsibility for enforcement of the California Fire Code within the City of Grand Terrace; and WHEREAS, the San Bernardino County Fire Protection District has developed amendments suited to our local conditions; and WHEREAS, the proposed amendments were transmitted to the City for review and found to be acceptable; and WHEREAS, the San Bernardino County Board of Supervisors acting as the Board of Directors for the San Bernardino County Fire Protection District voted to adopt these local amendments on January 28, 2020, pursuant to its Ordinance No. 20-01; and WHEREAS, the action of ratifying the San Bernardino County Fire Protection District adoption of the 2019 California Fire Code does not constitute a project as defined by the California Environmental Quality Act Guidelines Section 15378, therefore, no environmental review is required; and WHEREAS, the City Council of the City of Grand Terrace conducted a duly noticed public meeting at the Grand Terrace City Hall Council Chambers located 22795 Barton Road to consider adoption of this Resolution and adoption of Ordinance No. 20- 01 by reference; and WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW THEREFORE, it is hereby found, determined, and resolved by the City H.10.a Packet Pg. 108 At t a c h m e n t : C C R e s o l u t i o n _ R a t i f y i n g C o u n t y F i r e C o d e [ R e v i s i o n 5 ] ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) Page 2 of 2 Council of the City of Grand Terrace, as follows: 1. The City Council hereby specifically finds that all facts set forth in the above Recitals, are true and correct. 2. The Mayor and City Council of the City of Grand Terrace, California, do hereby ratify the San Bernardino County Fire Protection District Board's (“SBCFPD”) adoption of the 2019 California Fire Code with local amendments, as provided in SBCFPD’s Ordinance No. 20-01 which is incorporated herein by this reference, for enforcement within the City of Grand Terrace. 3. A public hearing is set for February 25, 2020, at 6:00 p.m. at the Grand Terrace City Hall Council Chambers located 22795 Barton Road to hear input from the public prior to the City Council’s proposed second reading and adoption by reference of the 2019 California Fire Code with local amendments approved by the SBCFPD. PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the 11th day of February 2020. _________________________ Darcy McNaboe Mayor ATTEST: __________________________ Debra L. Thomas City Clerk APPROVED AS TO FORM: __________________________ Adrian R. Guerra City Attorney H.10.a Packet Pg. 109 At t a c h m e n t : C C R e s o l u t i o n _ R a t i f y i n g C o u n t y F i r e C o d e [ R e v i s i o n 5 ] ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 110 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 111 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 112 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 113 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 114 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 115 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 116 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 117 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 118 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 119 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 120 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 121 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 122 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 123 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 124 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 125 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 126 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 127 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 128 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 129 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 130 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 131 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 132 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 133 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 134 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 135 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 136 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 137 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 138 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 139 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 140 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 141 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 142 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 143 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 144 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 145 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 146 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 147 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 148 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 149 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 150 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 151 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 152 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 153 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 154 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 155 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 156 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 157 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 158 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 159 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 160 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 161 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 162 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 163 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 164 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 165 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 166 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 167 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 168 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 169 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 170 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 171 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 172 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 173 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 174 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 175 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 176 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 177 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 178 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 179 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 180 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 181 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 182 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 183 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 184 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 185 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 186 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 187 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 188 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 189 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 190 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 191 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 192 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 193 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 194 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 195 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 196 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 197 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) H.10.b Packet Pg. 198 At t a c h m e n t : S B C F P D F i r e C o d e O r d i n a n c e 2 0 - 0 1 . s i g n e d ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) ORDINANCE NO. ____ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING BY REFERENCE THE 2019 CALIFORNIA FIRE CODE AS AMENDED BY SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 20-01 AND REPEALING AND REPLACING GRAND TERRACE MUNICIPAL CODE CHAPTER 15.18 IN ITS ENTIRETY TO INCORPORATE THE NEW CODE AS AMENDED WHEREAS, every three years, the State of California through the State Fire Marshal amends and adopts the California Fire Code; and WHEREAS, local jurisdictions must enforce the State Code; and WHEREAS, fire districts may make local code amendments; and WHEREAS, the San Bernardino County Fire Protection District has responsibility for enforcement of the California Fire Code within the City of Grand Terrace; and WHEREAS, the San Bernardino County Fire Protection District has developed amendments suited to our local conditions; and WHEREAS, the San Bernardino County Board of Supervisors acting as the Board of Directors for the San Bernardino County Fire Protection District voted to adopt these local amendments on January 28, 2020, pursuant to its Ordinance No. 20-01; WHEREAS, on February 11, 2020, the Grand Terrace City Council adopted Resolution _______ ratifying the San Bernardino County Fire Protection District’s adoption of the 2019 California Fire Code which are enforceable in the City of Grand Terrace. WHEREAS, on February 25, 2020, the City Council of the City of Grand Terrace conducted a duly noticed public hearing at the Grand Terrace City Hall Council Chambers located 22795 Barton Road on this Ordinance and concluded the hearing that date. WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. The City Council hereby finds that adoption by reference of the state fire code with local amendments does not constitute a project as defined by the H.10.c Packet Pg. 199 At t a c h m e n t : 2 - 1 1 - 2 0 2 0 O r d i n a n c e _ C h a p t e r 1 5 . 1 8 [ R e v i s i o n 3 ] ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) Ordinance No. Page 2 California Environmental Quality Act Guidelines Section 15378, therefore, no environmental review is required. SECTION 2. The City Council finds that the above-stated recitals are true and correct and are incorporated herein by this reference. SECTION 3. The City Council hereby adopts by reference the 2019 California Fire Code as amended by the San Bernardino County Fire Protection District Ordinance No. 20-01. A true and correct copy of the 2019 California Fire Code and Ordinance No. 20-01 are on file with the City Clerk and available for public review. SECTION 4. Chapter 15.18 is repealed in its entirety and replaced with the following: “Chapter 15.18 CALIFORNIA FIRE CODE Section 15.18.010 Adoption of the California Fire Code The 2019 California Fire Code, with local amendments, as provided in San Bernardino County Fire Protection District Ordinance No. 20-01, is hereby adopted by this reference and concurrently ratified by Resolution of the City Council.” SECTION 5. Penalty Provisions. All violations of Title 15 of the Grand Terrace Municipal Code shall be punishable pursuant to Chapter 15.04 of Title 15 of the Grand Terrace Municipal Code (“Chapter 15.04”) and as it may be amended from time to time. The current text of Chapter 15.04 as of the effective date of this Ordinance is set forth in full in Exhibit “A” of this Ordinance and is incorporated herein by this reference. SECTION 6. Any provision of the Municipal Code or appendices thereto inconsistent with the provisions of the Ordinance, to the extent of such inconsistencies and no further, are repealed or modified to that extent necessary to affect the provisions of this Ordinance. SECTION 7. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held out to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Grand Terrace hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsection, sentence clause, phrases or portions be declared valid or unconstitutionally. SECTION 8. The Mayor shall sign and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within 15 days after its adoption. This Ordinance shall become effective 30 days from its adoption. H.10.c Packet Pg. 200 At t a c h m e n t : 2 - 1 1 - 2 0 2 0 O r d i n a n c e _ C h a p t e r 1 5 . 1 8 [ R e v i s i o n 3 ] ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) Ordinance No. Page 3 APPROVED AND ADOPTED this 11th day of February 2020. ____________________ Darcy McNaboe Mayor ATTEST: _____________________ Debra L. Thomas City Clerk APPROVED AS TO FORM: _____________________ Adrian R. Guerra City Attorney H.10.c Packet Pg. 201 At t a c h m e n t : 2 - 1 1 - 2 0 2 0 O r d i n a n c e _ C h a p t e r 1 5 . 1 8 [ R e v i s i o n 3 ] ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) Ordinance No. Page 4 EXHIBIT A CHAPTER 15.04 OF TITLE 15 OF THE GRAND TERRACE MUNICIPAL CODE H.10.c Packet Pg. 202 At t a c h m e n t : 2 - 1 1 - 2 0 2 0 O r d i n a n c e _ C h a p t e r 1 5 . 1 8 [ R e v i s i o n 3 ] ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) Ordinance No. Page 5 Chapter 15.04 - GENERAL PROVISIONS FOR UNIFORM CODES 15.04.010 - Applicability. The requirements of this Chapter are general in nature and apply to all the provisions in this Title. 15.04.020 - Substitution of references. Whenever in any of the codes adopted in this Title there appears a reference to the following names or terms, those names or terms shall be deemed and construed as follows: A. "Administrative Authority," "Building Official," "Electrical Safety Engineer" or any other similar terms which makes reference to the individual official, board, department or agency created by law to administer and enforce the provisions of the code adopted in this Title shall mean the "Director of Building and Safety and his authorized assistants." B. "City of" or any similar reference to a political entity means the incorporated territory of the City. 15.04.030 - Findings. The City Council finds that these regulations and provisions and those of the codes adopted in this Title are in compliance with Section 17922 of the Health and Safety Code of the State of California and that the modifications and changes herein made to the model codes adopted in this Chapter are necessary due to local conditions. A copy of the ordinance adopting this provision shall be forwarded to the Department of Housing and Community Development of the State of California by the City Clerk, and the copy will serve to satisfy the requirement of filing of findings as stated in Section 17958.7 of the Health and Safety Code of the State of California. 15.04.040 - Permit fees. Any and all references to fees in any of the uniform codes adopted in this title are deleted; such fees shall be set by resolution of the city council. 15.04.050 - Annual permits. A. Where any person, firm or corporation in the course of normal maintenance procedures proposes to install, alter or repair any electrical wiring, devices, appliances, plumbing, drainage systems, septic tanks, seepage pits, leaching lines, heating, ventilating, refrigeration or water conservation equipment in an existing facility located on property under the direct control of such person, firm or corporation and is able to, and does in fact, furnish inspection service which meets the requirements and rules and regulations of this code, and whose operations are under the continuous supervision of a professional engineer or engineers, duly registered with and licensed by the state of California, such person, firm or corporation shall not be required to obtain approval at each consecutive inspection step of the installation, alteration or repair but shall be required only to obtain an annual permit or annual permits and assure that the work in progress is accessible to the director of building and safety for such periodic inspections as he may deem necessary. H.10.c Packet Pg. 203 At t a c h m e n t : 2 - 1 1 - 2 0 2 0 O r d i n a n c e _ C h a p t e r 1 5 . 1 8 [ R e v i s i o n 3 ] ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) Ordinance No. Page 6 B. The fee for each separate annual permit (electrical, plumbing, mechanical) shall be based upon the number of employees doing work in the crafts covered in each annual permit in accordance with a resolution of the city council. C. The designated responsible supervising engineer shall file with the building and safety department a written report specifying the work done under the issued annual permit. Such written report shall be filed with the department of building and safety within thirty days following the end of the fiscal year for which the permit was issued. 15.04.060 - Enforcement—Appeals. It shall be the duty of the director of building and safety to enforce the provisions of the Uniform Building Code, National Electrical Code, Uniform Mechanical Code, Uniform Plumbing Code and Uniform Solar Energy Code, respectively, and to determine the intent and meaning thereof. Any determination or decision, made by the director of building and safety, which is in dispute, is subject to review and final decision by the city council or by a board of appeals as established by Section 204 of the Uniform Building Code, 1979 Edition. 15.04.070 - Soil report. A. Subdivision maps shall not be given a final approval until a preliminary soil report, prepared by a civil engineer, registered by the state of California, has been filed with and approved by the director of building and safety. B. The preliminary soil report shall indicate the presence, if any, of expansive soils or any other soil problem which, if not corrected, would lead to structural defects. If defective soil conditions are indicated, the preliminary report shall include recommendations for corrective measures intended to prevent structural damage to buildings erected on the site. Acceptance and approval of these recommendations shall not preclude the consideration and approval of alternate methods of correction which may be submitted by any other California-registered civil engineer when accompanying a permit application for construction of a specific building or buildings. C. The preliminary soil report shall be based upon test borings or excavations. The number of borings or excavations shall be adequate to determine fully the extent and degree of soil problems, if any, which exist in the proposed subdivision; provided, however, that not less than three such borings or excavations shall be required for each report. If critically defective soil conditions are disclosed by initial borings or excavations, additional borings or excavations shall be made at the probable building location on each lot or parcel within the subdivision. Appropriate notations shall be made upon the subdivision map so as to indicate the location and type of defective soil noted in the preliminary report. D. The director of building and safety shall approve the preliminary soil report: 1. If no defective soils are present on the site; or 2. If the corrective measures recommended in the report would be likely to prevent structural damage to any buildings constructed on the site. H.10.c Packet Pg. 204 At t a c h m e n t : 2 - 1 1 - 2 0 2 0 O r d i n a n c e _ C h a p t e r 1 5 . 1 8 [ R e v i s i o n 3 ] ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) Ordinance No. Page 7 E. The preliminary soil report may be waived when the sole purpose of the subdivision map is to assemble small lots or parcels into larger lots or parcels to define, adjust or correct property lines of existing subdivisions. F. The issuance of a building permit for the construction of a building on a lot or parcel of land which has been found to have defective soils shall be conditioned to the incorporation of an approved corrective measure intended to prevent structural damage to the building. 15.04.080 - Water conservation. Water used as a coolant in any stationary equipment or machinery, or water utilized for heating or cooling in an industrial process, shall not be wasted but shall be recirculated and reused. Every evaporative cooler shall be equipped with a circulating pump. 15.04.090 - Deadline for on-site improvements. On-site improvements required by the terms of Title 18 must be completed or a cash deposit submitted and approved prior to occupancy or prior to connection of utilities. 15.04.100 - Work started without permit. Where work for which a permit is required by the codes adopted in this title is started or proceeded with prior to obtaining the permit, the specified fees shall be doubled, but the payment of such penalty fee shall not relieve any persons from fully complying with the requirements of these codes in the execution of the work nor from any other penalties prescribed in this code; provided, however, that this provision shall not apply to emergency work when it is proved to the satisfaction of the director of building and safety that such work was urgently necessary and that it was not practical to obtain a permit therefor before commencement of the work. In all such cases a permit must be obtained as soon as it is practical to do so, and if there is an unreasonable delay in obtaining such permit, a double fee as provided in this section shall be charged. Any section in any of the codes adopted in this title which is in conflict to this section is repealed. 15.04.110 - Interpretation of minimum requirements. In interpreting and applying the provisions of this title, its provisions shall be held to be the minimum requirements for the promotion of public health, safety and general welfare. 15.04.120 - Nuisance abatement. Any building or structure erected or maintained, or any use of property contrary to the provisions of this title is a public nuisance and the city attorney shall, upon order of the director of building and safety, immediately commence an action or actions, proceeding or proceedings, for the abatement, removal and enjoinment thereof in the manner provided by law and shall take such steps and shall apply to such court or courts as may have jurisdiction to grant such relief as will abate or remove such building, structure or use, and restrain and enjoin any person from erecting or maintaining such building or structure or using any property contrary to the provisions of this title. It shall be the right H.10.c Packet Pg. 205 At t a c h m e n t : 2 - 1 1 - 2 0 2 0 O r d i n a n c e _ C h a p t e r 1 5 . 1 8 [ R e v i s i o n 3 ] ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) Ordinance No. Page 8 and duty of every citizen to participate and assist the city officials in the enforcement of the provisions of this title. 15.04.130 - Remedies cumulative. All remedies provided for in this title shall be cumulative and not exclusive. The conviction and punishment of any person under this title shall not relieve such person from the responsibility of correcting prohibited conditions or removing prohibited buildings, structures or improvements, nor prevent the enforced correction or removal thereof. 15.04.140 - Notice of administrative action. A notice of pendency of administrative action or proceeding may be filed in the city clerk's office at the time of commencement of action or proceeding or at any time before final judgment or order. The city clerk shall record and index the pendency of action in the name of each person specified in the action or proceeding. After all required work has been completed and approved, the director of building and safety shall record in the office of the city clerk a document terminating the above notice. 15.04.150 - Action by City. In the event that any person, firm or corporation fails, neglects or refuses to demolish, remove, abate or correct a structure or condition existing in violation of this Title, upon his or its property, after a civil court order or criminal conviction obtained pursuant to this Chapter the City Council may order the Director of Building and Safety to demolish, remove, abate or correct the offending structure or condition. A statement of the cost of such work shall be transmitted to the City Council, which shall cause the same to be paid and levied as a special assessment against the property. 15.04.160 - Violation—Penalty. Any person, firm or corporation, whether as principal, agent, employee or otherwise, violating or causing or permitting the violation of any of the provisions of this Title, or of any permit or exception granted under this Title, is guilty of a misdemeanor and upon conviction thereof shall be punishable as provided in Chapter 1.16 of this Code. No suspension of sentence or probation shall be granted to any such violator unless there is included in the terms thereof that the violator shall comply with the provisions which he has been convicted of violating and shall abate or correct the illegal condition, alteration, enlargement, conversion, movement or maintenance of any building established, constructed, operated or maintained contrary to the provisions of this Code. H.10.c Packet Pg. 206 At t a c h m e n t : 2 - 1 1 - 2 0 2 0 O r d i n a n c e _ C h a p t e r 1 5 . 1 8 [ R e v i s i o n 3 ] ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT SUMMARY OF AMENDMENTS TO THE 2019 CALIFORNIA FIRE CODE CFC Sec.2019 CFC requirement SBCFPD amendment Reason/Justification 105.6 Operational permits Added various operational permits In order to address certain hazards present locally within the Fire District 202 Definitions Added various definitions In order to clarify different sections and amendments 308 Open burning conditions and restrictions clarified types of open fires and restrictions for each, relocated into § 26 of the ordinance To better define local permitting process and to comply with AQMD and SRA requirements 503 Fire department access roads added various requirements for fire department access roads In order to specify fire access roads and the widths, surfaces, and restrictions on barriers thereto to accommodate fire apparatus used by the Fire District 505 Premise identification added requirements for building addressing In order to specify addressing per local emergency response needs 507 Water supply for fire protection added and clarified requirments for fire department water supply and fire hydrants In order to better provide for local fire protection water supply needs 903 Fire sprinkler requirements added requirement for fire sprinkler system for buildings 5,000 square feet or greater To provide fire protecting in buildings for purposes of life safety and property protection and to supplement fire access and water supplies locally 2810 Pallet yard requirements clarified requirements for pallet yards at pallet manufacturing storage and recycling facilities For clarification of vague language and to coincide with local requirements for pallet yards Appendix B Fire Flow for buildings Allows for reduction of 50% of required fire flow when the building is protected with fire sprinklers To limit reduction in fire flow for buidlings in order to provide adequate water supply for firefighting purposes 11/14/19 H.10.d Packet Pg. 207 At t a c h m e n t : S B C F P D F i r e C o d e a m e n d m e n t s ( R a t i f i c a t i o n o f S a n B e r n a r d i n o C o u n t y F i r e C o d e ) AGENDA REPORT MEETING DATE: February 11, 2020 Council Item TITLE: Amendment #1 to Agreement with TSR Construction for the Preston Signal Modification Project to Add to Scope of Work and Increase Maximum Contract Amount from $82,000 to $117,800. PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: 1. Approve and Authorize City Manager To Execute Amendment #1 to Agreement with TSR Construction and Inspections, subject to City Attorney approval as to form. 2. Authorize City Manager to execute Change Order for additional work authorized by Amendment No. 1. 2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" by investing in critical improvements to infrastructure. BACKGROUND: In October 2019 the City awarded a contract to TSR Construction for the Preston Signal Modification Project (Attachment A). The contractor provided the submittals and ordered the equipment needed for the project. In December the pre-construction meeting was held, and the project plans and specifications were reviewed at the job site. The Notice To Proceed was issued and the contractor began working. As a first order of work, the advanced loop detector cables were to be replaced. One was replaced without issues, but the remainder of the advanced wires are not able to be removed due to age of the conduits and wiring. The wires are stuck to the conduit and cannot be removed without damage. The City contract inspector was on site multiple times and concurred with the contractor on the condition of the underground conduits at the intersection. The contractor was able to expose some of the conduits revealing the disturbing state of the deteriorated conduits and provided the necessary evidence to justify not using the existing underground lines. DISCUSSION: H.11 Packet Pg. 208 When the project was bid the contractors visited the site to check on the conduits and wiring. Many of the conduits in the pull boxes had exposed ends and the wiring was checked for room and movement within the conduits, but without exposing the underground conduit, the City or contractor could not anticipate the need for new conduits. As construction progressed, it was clear the that the other conduits would not be salvageable. After conferring with our inspector, we discussed the options for addressing the issue including boring or cleaning the existing conduits, excavating and removing the existing conduits or putting in new conduits. The least disruptive and efficient option is to place a new conduit outside any pavement where possible and pull new wires in the new conduits. We discussed this with other agencies to find that this is rather common for signals from the 1970's with metal conduits. Staff is therefore recommending that City Council approve Amendment #1 (Attachment B) to the agreement with TSR for the Preston Signal Modification Project to perform this additional work. The scope of work includes trench excavation, saw cutting, removing and hauling away existing pavements, installing new conduit and backfilling the trenches and repaving to match the existing surface where needed. Staff is also requesting that the City Manager be authorized to execute the change order for this additional work (Attachment C). The total contract amount will also increase by $35,800, from $82,000 to $117,800. FISCAL IMPACT: There are approved funds budgeted in the 2019-20 Capital Project Fund – Streets, to cover the additional amount of $42,960 (including a 20% contingency) as shown below: Fund Program Account Balance Capital Project Fund - Streets (46) Public Works (900) Contractual SVCS 46-900-321-000 $400,000 Total to be used for Signal Project Replacement ($42,960) Remaining Account Balance $357,040 ATTACHMENTS: • Original Contract TSR Construction and Inspections-2019-33 (PDF) • Amendment #1 with TSR (DOCX) • Attachment C - Change Order1 (DOC) APPROVALS: Alan French Completed 02/05/2020 3:52 PM City Attorney Completed 02/06/2020 11:55 AM Finance Completed 02/06/2020 12:52 PM H.11 Packet Pg. 209 City Manager Completed 02/06/2020 1:39 PM City Council Pending 02/11/2020 6:00 PM H.11 Packet Pg. 210 2019-33 PUBLIC WORKS AGREEMENT By and Between CITY OF GRAND TERRACE and TSR CONSTRUCTION AND INSPECTIONS ni')n'7nnrui4mu'71 z H.11.a Packet Pg. 211 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l AGREEMENT FOR PUBLIC WORKS SERVICES BETWEEN THE CITY OF GRAND TERRACE AND TSR CONSTRUCTION AND INSPECTIONS This AGREEMENT FOR PUBLIC WORKS SERVICES (herein "Agreement") is made and entered into this 22nd day of October, 2019 by and between the City of Grand Terrace, a California municipal corporation ("City") and TSR Construction and Inspections, a California corporation ("Contractor"). City and Contractor may be referred to, individually or collectively, as "Party" or"Parties." RECITALS A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement. B. Contractor, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services. C. Pursuant to the City of Grand Terrace Municipal Code, City has authority to enter into and execute this Agreement. D. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows: ARTICLE 1. WORK OF CONTRACTOR 1.1 Scope of Work. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the "Scope of Work" attached hereto as Exhibit "A" and incorporated herein by this reference, which may be referred to herein as the "services" or work"hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For 1- n n nnrui mu z H.11.a Packet Pg. 212 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances. 1.2 Bid Documents. The Scope of Work shall include the "General Provisions" and "Special Provisions" in the bid documents for the project entitled "Preston/Barton Road Signal Modification Project" ("Project"), including any documents, addenda, or exhibits referenced therein (collectively, "bid documents"), all of which are incorporated herein by this reference. In the event of any inconsistency between the terms of the bid documents and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. 1.4 Compliance with California Labor Law. a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a "public work" as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations ("DIR") implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by regulation. b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement. c) Penalty for Failure to Pav Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars 200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor. 2- AMA7 AnNOfnIQ71 z H.11.a Packet Pg. 213 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l d) Pavroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. e) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement. f) Eiaht-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810. g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half(1'/2)times the basic rate of pay. h) Workers' Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." Contractor's Authorized Initials G--0, i) Contractor's Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for 3- nMA7 nnnt;4nIS271 1 H.11.a Packet Pg. 214 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor. 1.5 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits, registrations, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder. 1.6 Familiarity with Work. a) By executing this Agreement, Contractor warrants that Contractor i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. b) Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health& Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent conditions, materially different from those indicated; or (iii) unknown physical conditions at the site of any unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder. c) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work, shall issue a change order per Section 1.10 of this Agreement. d) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, 4- OMAI nnnAiu7u'71 z H.11.a Packet Pg. 215 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under the Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties. e) City will compensate Contractor to the extent required by Government Code Section 4215 by issuing a change order per Section 1.10 of this Agreement. 1.7 Protection and Care of Work and Materials. The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City's own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City's consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work. 1.8 Warranty. Contractor warrants all work under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance ofthe work to the Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act as soon as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other contractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its 5- n17A7 nnn4/Kn7Q71 1 H.11.a Packet Pg. 216 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand. 1.9 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. 1.10 Additional Work and Change Orders. a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor ("Change Order"). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder. b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days; and does not materially affect the Work and which are not detrimental to the Work or to the interest of the City, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit "C". If the rates in the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order completed, to the satisfaction of the City, as follows: i) Labor: the cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done. The use of labor classifications that would increase the cost of such work shall not be permitted. ii) Materials and Equipment: the cost of materials and equipment shall be at cost to Contractor or lowest current price which such materials and equipment are reasonably available at the time the work is done, whichever is lower. 6- 011A'7 AM4141)'71271 1 H.11.a Packet Pg. 217 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l iii) If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes invoices for labor, materials and equipment costs for the work under the Change Order. The daily report must include: list of names of workers, classifications, and hours worked; description and list of quantities of materials used; type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City's sole and absolute discretion, waive the Contractor's rights for that day. d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Work may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed. 1.11 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto as Exhibit `B" and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit B" and any other provisions of this Agreement, the provisions of Exhibit`B" shall govern. ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT. 2.1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit C" and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Eighty Two Thousand Dollars ($82,000) (the "Contract Sum"),unless additional compensation is approved pursuant to Section 1.10. 2.2 Method of Compensation. The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services less the contract retention; (iii) payment for time and materials based upon the Contractor's rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation. 7- m n nnn i mu i z H.11.a Packet Pg. 218 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 2.3 Reimbursable Expenses. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings. 2.4 Invoices. Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City's Director of Finance. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit "C", and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Contractor shall not invoice City for any duplicate services performed by more than one person. City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor's correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law. 2.5 Waiver. Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor. 8- n17A7 nM4/9n'7u71 1 H.11.a Packet Pg. 219 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l ARTICLE 3. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty(180) days cumulatively. 3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor's sole remedy being extension of the Agreement pursuant to this Section. 3.4 Inspection and Final Acceptance. City may inspect and accept or reject any of Contractor's work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor's work within forty-five (45) days after submitted to City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. City's acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively. 3.5 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not 9- ni n nnrui mQ i z H.11.a Packet Pg. 220 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l exceeding one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit"D"). ARTICLE 4. COORDINATION OF WORK 4.1 Representatives and Personnel of Contractor. The following principals of Contractor ("Principals") are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Gabriel Zan_irtan President Name) Title) Name) Title) Name) Title) It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor's staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor's staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. 4.2 Status of Contractor. Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor's officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Contractor expressly waives any claim Contractor may have to any such rights. 10- l117A7 M!1!.A Mf271 Z H.11.a Packet Pg. 221 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 4.3 Contract Officer. The Contract Officer shall be the City Manager or such person as may be designated by the City Manager. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor's employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor. 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor's expense, such licenses, permits, registrations and approvals including from the City) as may be required by law for the performance of any services or work under this Agreement. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City. 11- n»n nnrui mQ i H.11.a Packet Pg. 222 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS 5.1 Insurance Coverages. Without limiting Contractor's indemnification of City, and prior to commencement of any services under this Agreement, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. a) General liabilitv insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. b) Automobile liabilitv insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. c) Professional liabilitv (errors & omissions) insurance. Contractor shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. d) Workers' compensation insurance. Contractor shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least$1,000,000). e) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit`B". 5.2 General Insurance Requirements. a) Proof of insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsements must be approved by City's Risk Manager prior to commencement of performance. Current certification 12- n1'7n7(1nnA/An7471 7 H.11.a Packet Pg. 223 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. b) Duration of coverage. Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Contractor, its agents, representatives, employees or subcontractors. c) Primarv/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non- contributory basis for the benefit of City before the City's own insurance or self-insurance shall be called upon to protect it as a named insured. d) Citv's rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors. g) Enforcement of contract provisions (non-estonnell_. Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given 13- 0MA7M1L41A1Y7471 Z H.11.a Packet Pg. 224 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. i) Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. 0) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 1) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer's limits of liability. The policy(ies) shall not contain any cross-liability exclusions. m) Pass through clause. Contractor agrees to ensure that its subcontractors and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. n) Agencv's right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor's compensation. o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. p) Timely notice of claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. 14- n 17A'7 nnM/KMQ 7I 1 H.11.a Packet Pg. 225 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l q) Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. 5.3 Indemnification. To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable ("indemnitors"), or arising from Contractor's or indemnitors' reckless or willful misconduct, or arising from Contractor's or indemnitors' negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith; b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Contractor hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom; c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees. In addition, Contractor agrees to indemnify, defend and hold harmless the Indemnified Parties from, any and all claims and liabilities for any infringement of patent rights, copyrights or trademark on any person or persons in consequence of the use by the Indemnified Parties of articles to be supplied by Contractor under this Agreement, and of which the Contractor is not the patentee or assignee or has not the lawful right to sell the same. Contractor shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful 15- n17A7 Mnr,/41)7Q71'I H.11.a Packet Pg. 226 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l act, error or omission, or reckless or willful misconduct of Contractor in the performance of professional services and work hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City's negligence, except that design professionals' indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement. 5.4 Notification of Third-Party Claims. City shall timely notify Contractor of the receipt of any third-party claim relating to the work under this Agreement. City shall be entitled to recover from Contractor its reasonable costs incurred in providing such notification. 5.5 Performance and Labor Bonds. Concurrently with execution of this Agreement Contractor shall deliver to the City, the following: a) A performance bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the faithful performance of this Agreement. b) A labor and materials bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement. Both the performance and labors bonds required under this Section 5.5 shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bond shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement and pays all labor and materials for work and services under this Agreement. 5.6 Sufficiency of Insurer or Surety. Insurance and bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A" or better in the most recent edition of Best's Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City ("Risk Manager") due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required by Section 5.5 may be changed accordingly upon receipt of written notice from the Risk Manager. 16- n17n7 nnnA/4n7f271 1 H.11.a Packet Pg. 227 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 5.7 Substitution of Securities. Pursuant to Public Contract Code Section 22300, substitution of eligible equivalent securities for any funds withheld to ensure performance under this Agreement may be permitted at the request and sole expense of the Contractor. Alternatively, the Contractor may, pursuant to an escrow agreement in a form prescribed by Public Contract Code Section 22300, request payment of retentions funds earned directly to the escrow agent at the sole expense ofthe Contractor. 5.8 Release of Securities. City shall release the Performance and Labor Bonds when the following have occurred: a) Contractor has made a written request for release and provided evidence of satisfaction of all other requirements under Article 5 of this Agreement; b) the Work has been accepted; and c) after passage of the time within which lien claims are required to be made pursuant to applicable laws; if lien claims have been timely filed, City shall hold the Labor Bond until such claims have been resolved, Contractor has provided statutory bond, or otherwise as required by applicable law. ARTICLE 6. RECORDS, REPORTS,AND RELEASE OF INFORMATION 6.1 Records. Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to City and services performed hereunder (the "books and records"), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor's business, custody of the books and records may be given to City, and access shall be provided by Contractor's successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act. 17- M'7A7 AnW4n'74'71 Z H.11.a Packet Pg. 228 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 6.2 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the "documents and materials") prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City's sole risk and without liability to Contractor, and Contractor's guarantee and warranties shall not extend to such use, reuse or assignment. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Moreover, Contractor with respect to any documents and materials that may qualify as "works made for hire" as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed "works made for hire" for the City. 6.4 Confidentiality and Release of Information. a) Information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed 18- nI'7A7 Mn414nZQ71 2 H.11.a Packet Pg. 229 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorneys' fees, caused by or incurred as a result of Contractor's conduct. d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of San Bernardino, State of California. 7.2 Disputes. a) Default; Cure. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall proceed with payment on the invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Contractor's default shall not be deemed to result in a waiver of the City's legal rights or any rights arising out of any provision of this Agreement. 19- nI1A'7 nnn4/4n'7Q 71 7 H.11.a Packet Pg. 230 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l b) Dispute Resolution. This Agreement is subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the Contractor, for the response to such claims by the City, for a mandatory meet and confer conference upon the request of the Contractor, for mandatory non-binding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein. 7.3 Retention of Funds. Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor's acts or omissions in performing or failing to perform Contractor's obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein. 7.4 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 20- nt n nnruilmu t z H.11.a Packet Pg. 231 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Contractor shall file a claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement. 7.7 Liquidated Damages. Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of Two Hundred Fifty Dollars ($250.00) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance (Exhibit "D"). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities. 7.8 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days' written notice to Contractor, except that where termination is due to the fault of the Contractor, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Contractor reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days' written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Contractor may determine. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2. 7.9 Termination for Default of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the 21- 0MA7 nM A/(JY7471 1 H.11.a Packet Pg. 232 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated. 7.10 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. 7.11 Unfair Business Practices Claims. In entering into this Agreement, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act(15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials related to this Agreement. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment of the Parties. ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor's performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 22- 01747 M71A74n7Q71 2 H.11.a Packet Pg. 233 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class. 8.4 Unauthorized Aliens. Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City. ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Grand Terrace, 22795 Barton Road, Grand Terrace, California 92313, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two 72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively. 23- n17A7 M IA/FnIQ71 Z H.11.a Packet Pg. 234 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 9.5 Severability. In the event that any one or more of the phrases, sentences, clauses,paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.6 Warranty & Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of "financial interest" shall be consistent with State law and shall not include interests found to be "remote" or "noninterests" pursuant to,Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third parry including, but not limited to, any 24- n n nnrui mQ i z H.11.a Packet Pg. 235 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and ofno force or effect. Contractor's Authorized Initials, 19 9.7 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. SIGNATURES ON FOLLOWING PAGE] 25- n17A7 Mru/4MQ 71 Z H.11.a Packet Pg. 236 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written. CITY: City of d Terrace, a municipal corporation 4CitG. Harofd fey, iager M Debra Thomas, City Clerk APPROVED AS TO FORM: ALESHIR E&WYND LP Adrian R. Guerra, City Attorney CONTRACTOR: TSR Construction and Inspection, a California corporation By: Name: Gabriel Zapirtan Title: President By: f Name: LG PI R /9-1V Title: 5&Ck'C=%,)is"Y Address: 8264 Avenida Leon Rancho Cucamonga, CA 91730 Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR'S BUSINESS ENTITY. 26- M1A'7M1414 7R71 z H.11.a Packet Pg. 237 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signedthedocumenttowhichthiscertificateisattached,and not the truthfulness,accuracy or validity of that document. STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO K On (L /.(r t, 2019 before me N G NW4 , pers nally appeared fl()rl j ZAP r, rived to me on the basis of satisfactory evidence to be the person(s)whose names(s) islare subscribed to the within instrument and acknowledged to me that Calie/they executed the same in Qher/their authorized capacity(ies), and that by hi er/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. JASON G. THOMAS WITNESS my hand and official seal. i—'s Notary Public-California San Bernardino County z Signature: Commission#2155504 My Comm.Expires Jun 27,2020 OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER TITLE OR TYPE OF DOCUMENT TITLE(S) PARTNER(S) O GIMNE NUMBER OF PAGES ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER DATE OF DOCUMENT SIGNER IS REPRESENTING: NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE 01247.0006/607871.3 H.11.a Packet Pg. 238 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l EXHIBIT "A" SCOPE OF WORK I.Contractor shall perform all of the work and comply with all of the specifications and requirements in the "General Provisions" and "Special Provisions" included in the bid documents for the project entitled the " Preston/Barton Road Sienal Modification Proiect" including any documents, addenda, or exhibits referenced therein. Such bid documents shall include, but not be limited to, the bid specifications and documents contained in Exhibit"A-1." H. Brief description of the work to be performed: i.Task 1: Contractor shall meet with City staff for the purpose of conducting a kick-off meeting for the Project and provide a Project schedule, which shall be approved by City in Writing. ii. Task 2: Contractor shall provide traffic control for the length of the Project and modify as needed to accommodate changes in traffic flow as directed by City staff in writing. iii. Task 3: Contractor to Contractor shall provide dust and water quality control for the Project and modify as needed to accommodate changes weather as directed by City staff in writing. iv. Task 4: Contractor shall furnish and install new left turn indicator for Barton Road, controller and cabinet and any and all related appurtenances for successful operation of the signal (including, but not limited to, any wiring that is required) at the general street intersection identified as Preston Street and Barton Road in Grand Terrace, California. III. In addition to the requirements of Section 6.2, during performance of the work, Contractor will keep the City apprised of the status of performance by delivering status reports as may be required by the City from time to time. IV. All work is subject to review and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City. V. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the Work Area Traffic Control Handbook(WATCH), latest edition. 01247.0006/607871.3 A-1 H.11.a Packet Pg. 239 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l EXHIBIT "A-1" BID SPECIFICATIONS AND DOCUMENTS TECHNICAL SPECIFICATIONS 1.0 GENERAL RROOREMENTS The 2018 Greenbook shall govern the work for this project. All language in the 2018 Greenbook shall remain in full force and effect, unless the language in the prevailing Contract Document specifically cites the section number in the 2018 Greenbook and says said provision is in lieu of that 2018 Greenbook Section 1. The project drawings and details are considered as part of these specifications, and any work or materials shown on the drawings and not mentioned in the specifications, or vice versa, are executed as if specifically mentioned in both. 2.0 MOBILIZATION Mobilization shall conform to the standard specification of the 2018 Greenbook. Mobilization includes expenditures for all preparatory work and operations, including but not limited to, those costs necessary for the movement of personnel, equipment, supplies, and incidental to the project site; for the establishment of all facilities necessary for work on the project; and for all other work and operations which must be performed or costs incurred prior to beginning work on the various contract items on the project site as well as the related demobilization costs anticipated at the completion of the project. Mobilization shall be paid for at the Contract Lump Sum Price as shown on the Bid Schedule. Fifty percent (50%) of the lump sum price will be paid upon successful move in and completion of mobilization. The remaining fifty percent (50%) shall be paid after the contractor is completely demobilized and all project sites have satisfactorily been restored and the project clean up is completed. 3.0 TRAFFIC CONTROL Traffic Control shall comply with the standard specification ofthe 2018 Greenbook. Traffic control shall be designed and installed per latest California Manual On Uniform Traffic Control Devices (CA-MUTCD) and local agency requirements. Traffic control equipment including cones, barricades, flashing arrow boards, and signs shall be maintained improper location and working condition 24 hours per day. Contractor shall be responsible for relocation or replacement of equipment at all times to ensure a safe work area for vehicles, pedestrians, and bicyclists. If left overnight, signs in use shall be equipped with flashing beacons. Traffic control equipment not in use shall be removed from the roadway. Signs not in use shall be removed from the roadway and/or covered. Traffic Control shall be paid for at the Contract Lump Sum Price as shown on the Bid Schedule. 4.0 DUST AND STORMWATER PROTECTION Work site maintenance shall comply with standard specification of the 2018 Greenbook section 3-12. Technical Specifications 1 H.11.a Packet Pg. 240 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l Contractor shall keep the work site clean and free from rubbish and debris. Rubbish and debris collected on the work site shall on be stored in roll-off, enclosed containers prior to disposal. Stockpiles of such will not be allowed. The contractor shall conform to all applicable local, state and Federal regulations and laws pertaining to water pollution control. Technical Specifcadons 2 H.11.a Packet Pg. 241 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l PART I - GENERAL PROVISIONS SECTION 7-RESPONSIBILITIES OF THE CONTRACTOR 7-1 CONTRACTOR'S EQUIPMENT AND FACILITIES. [Add the following]: A noise level limit of 86 dbA at a distance of fifty feet shall apply to all construction equipment on or related to the job, whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided except in those cases required for the protection of personnel. 7-2 LABOR 7-2.2 Laws. [Add the following]: The Contractor, and all subcontractors, suppliers and vendors shall comply with applicable Agency, State and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Failure to file any report due under said orders will result in suspension of periodic progress payments. The Contractor shall ensure unlimited access to the job site for all equal employment opportunity compliance officers. 7-10 PUBLIC CONVENIENCE AND SAFETY 7-10.1 Traffic and Access. [Add the following paragraph]: The Contractor shall assume full responsibility for any damage caused by stockpiling and shall repair same at his expense. The Contractor shall also be responsible for providing traffic control as required to protect the public from hazards caused by stockpiling within the traveled way. Payment for the above, if any, will be deemed as included in the items of work and no additional compensation will be allowed. 7-10.4.1 Safety Orders. [Add the following paragraph]: The Contractor shall comply with the provisions of any Agency ordinances or regulations regarding requirements for the protection of excavations and the nature of such protection. TRAFFIC SIGNAL.LIGHTING&ELECTRICAL SYSTEM All equipment, materials, and components for traffic signal modifications shall conform to the 2018 Caltrans Standard Plans and 2018 Standard Specifications, Section 86, "General" and Section 87 Electrical Systems" as shown below. These Plans and Specifications are hereinafter referred to as State Standard Plans and State Standard Specifications. Copies of these documents are available from the Caltrans, District 7 office at 100 South Main Street, Los Angeles, California 90012 or from Caltrans, 6002 Folsom Boulevard, Sacramento,California 95819, (916)445-3520. Technical Specifications 3 H.11.a Packet Pg. 242 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l SECTION 86-GENERAL 86-1.01 GENERAL 86-1.01A Summary Section 86 includes general specifications for furnishing electrical equipment and materials.Electrical equipment and materials must comply with part 4 of the California MUTCD and 8 CA Code of Regs, chapter 4, subchapter 5, "Electrical Safety Orders." Galvanized equipment and materials must comply with section 75-1.02B. 86-1.01B Definitions accessible pedestrian signal: Accessible pedestrian signal as defined in the California MUTCD. accessible walk indication: Activated audible and vibrotactile action during the walk interval. actuation: Actuation as defined in the California MUTCD. ambient sound level: Background sound level in dB at a given location. ambient sound sensing microphone: Microphone that measures the ambient sound level in dB and automatically adjusts the accessible pedestrian signal speaker's volume. audible speech walk message: Audible prerecorded message that communicates to pedestrians which street has the walk interval. channel: Discrete information path. CALIPER: Commercially Available LED Product Evaluation and Reporting. A U.S. Department of Energy program that individually tests and provides unbiased information on the performance of commercially available LED luminaires and lights. controller assembly: Assembly for controlling a system's operations, consisting of a controller unit and auxiliary equipment housed in a waterproof cabinet. controller unit: Part of the controller assembly performing the basic timing and logic functions. correlated color temperature: Absolute temperature in kelvin of a blackbody whose chromaticity most nearly resembles that of the light source. detector: Detector as defined in the California MUTCD. electrolier: Assembly of a lighting standard and luminaire. 07-21-17 fastening hardware [ICF1]: Bolts,nuts, washer,fasteners,hex nuts,lock nuts, or other metal components to secure or lock down a device or equipment. 04-15-16 flasher: Device for opening and closing signal circuits at a repetitive rate. flashing beacon control assembly: Assembly of switches, circuit breakers,terminal blocks, flasher, wiring, and other necessary electrical components housed in a single enclosure for operating a beacon. TechnicalSpeciFcations 4 H.11.a Packet Pg. 243 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l house side lumens: Lumens from a luminaire directed to light up areas between the fixture and the pole, such as sidewalks at intersection or areas off the shoulders on freeways. illuminance gradient: Ratio of the minimum illuminance on a 1-foot square of sign panel to that on an adjacent 1-foot square ofsign panel. inductive loop detector: Detector capable of being actuated by an inductance change caused by a vehicle passing or standing over the loop.An inductive loop detector includes a loop or group ofloops installed in the roadway and a lead-in cable installed and connected inside a controller cabinet. junction temperature: Temperature of the electronic junction ofthe LED device.The junction temperature is critical in determining photometric performance, estimating operational life,and preventing catastrophic failure of the LED. L70: Extrapolated life in hours of the luminaire when the luminous output depreciates 30 percent from the initial values. lighting standard: Pole and mast arm supporting the luminaire. LM-79: Test method from the Illumination Engineering Society of North America specifying the test conditions,measurements,and report format for testing solid state lighting devices,including LED luminaires. LM-80: Test method from the Illumination Engineering Society of North America specifying the test conditions,measurements,and report format for testing and estimating the long-term performance of LEDs for general lighting purposes. luminaire: Assembly that houses the light source and controls the light emitted from the light source. National Voluntary Laboratory Accreditation Program: U.S. Department of Energy program that accredits independent testing laboratories. 07-21-17 pedestrian change interval: Pedestrian change interval as defined in the California MUTCD. 04-15-16 powder coating: Coating applied electrostatically using exterior-grade,UV-stable,polymer powder. power factor: Ratio of the real power component to the complex power component. pretimed controller assembly: Assembly operating traffic signals under a predetermined cycle length. programming mechanism: Device to program the accessible pedestrian signal operation. pull box: Box with a cover that is installed in an accessible place in a conduit run to facilitate the pulling in of wires or cables. push button information message: Push button information message as defined in the California MUTCD. push button locator tone:Push button locator tone as defined in the California MUTCD. signal face: Signal face as defined in the California MUTCD. signal head: Signal head as defined in the California MUTCD. signal indication: Signal indication as defined in the California MUTCD. signal section: Signal section as defined in the California MUTCD. Technical Specifications 5 H.11.a Packet Pg. 244 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l signal standard: Pole with or without mast arms carrying 1 or more signal faces. street side lumens: Lumens from a luminaire directed to light up areas between the fixture and the roadway, such as traveled ways and freeway lanes. surge protection device: Subsystem or component that protects equipment against short-duration voltage transients in power line. total harmonic distortion:Ratio of the rms value of the sum of the squared individual harmonic amplitudes to the rms value of the fundamental frequency of a complex waveform. traffic-actuated controller assembly: Assembly for operating traffic signals under the varying demands of traffic as registered by detector actuation. traffic phase: Traffic phase as defined in the California MUTCD. vehicle: Vehicle as defined in the California Vehicle Code. vibrotactile pedestrian device: Vibrotactile pedestrian device as defined in the California MLJ TCD. 86-1.01C Submittals 86-1.01C(1) General Within 15 days after Contract approval,submit a list of equipment and materials you propose to install. Submit the list before shipping equipment and materials to the job site.The list must include: 1. Manufacturer's name 2. Make and model number 3. Month and year of manufacture 4. Lot and serial numbers 5. Contract number 6. Your contact information Submit confirmation of the vendor's acceptance of the order for the electrical equipment and materials as an informational submittal. Submit 3 sets of computer-generated, schematic wiring diagrams for each cabinet. Diagrams, plans, and drawings must be prepared using graphic symbols in IEEE 315, "Graphic Symbols for Electrical and Electronic Diagrams." Submit a schedule of values within 15 days after Contract approval. Do not include costs for the traffic control system in the schedule of values. Submit a manufacturer's maintenance manual or combined maintenance and operation manual as an informational submittal.The manual must have a master item index that includes: 1. Specifications 2. Design characteristics 3. General operation theory 4. Function of all controls 5. Troubleshooting procedure 6. Parts list, descriptions, stock numbers, and settings 7. Block circuit diagram 8. Layout of components 9. Schematic diagrams 86-1.01C(2) Pull Boxes Submit the manufacturer's installation instructions for pull boxes, including: 1. Quantity and size of entries that can be made without degrading the strength ofthe pull box below the load rating 2. Locations where side entries can be made Technical Specifications 6 H.11.a Packet Pg. 245 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 3. Acceptable method for creating the entry 86-1.01D Quality Assurance 86-1.01D(1) General Electrical equipment must comply with one or more of the following standards: 1. ANSI 2. ASTM 3. EIA/ECIA 4. NEMA 5. NETA 6. UL/NRTL 7. TIA Materials must comply with: 1. FCC rules 2. ITE standards 3. NEC 4. California Electrical Code 86-1.011)(2) Source Quality Control Service equipment enclosures and cabinets must be inspected and tested at the source. 86-1.02 MATERIALS 86-1.02A General Anchor bolts, anchor bars or studs,and nuts and washers must comply with section 75-1.02. Bolt threads must accept galvanized standard nuts without requiring tools or causing removal of protective coatings. 86-1.02B Conduit and Accessories 86-1.02B(1) General Conduit and fittings must comply with the requirements shown in the following table: Technical Specifications 7 H.11.a Packet Pg. 246 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l Conduit and Fitting Requirements Type I Requirement 1 Must be hot-dip galvanized rigid steel complying with UL 6 and ANSI C80.1.The zinc coating must comply with copper sulfate test requirements in UL 6. Fittings must be electrogalvanized and certified under UL 514B. 2 Must comply with requirements for Type 1 conduit and be coated with PVC or polyethylene. The exterior thermoplastic coating must have a minimum thickness of 35 mils.The internal coating must have a minimum thickness of 2 mils.Coated conduit must comply with NEMA RN 1, or NRTL PVC-001. 3 Must be Type A, extruded,rigid PVC conduit complying with UL 651 or must be HDPE conduit complying with UL 651A. 4 Must have an inner, flexible metal core covered by a waterproof, nonmetallic, sunlight-resistant jacket, and must be UL listed for use as a grounding conductor. Fittings must be certified under UL 514B. 5 Must be intermediate steel complying with UL 1242 and ANSI C80.6.The zinc coating must comply with copper sulfate test requirements specified in UL 1242.Fittings must be electrogalvanized and certified under UL 514B. Bonding bushings installed on metal conduit must be insulated and either a galvanized or zinc-alloy type. 86-1.02C Pull Boxes 86-1.02C(1) General A pull box cover must have a nonskid surface. A metal pull box cover must include a fitting for a bonding conductor. A pull box cover must have a marking on the top that is: 1. Clearly defined 2. Uniform in depth 3. Parallel to the longer side 4. From 1 to 3 inches in height The cover marking must include one of the following: 1. SERVICE for service circuits between a service point and service disconnect 2. SERVICE IRRIGATION for circuits from a service equipment enclosure to an irrigation controller 3. SERVICE BOOSTER PUMP for circuits from a service equipment enclosure to the booster pump 4. TDC POWER for circuits from a service equipment enclosure to telephone demarcation cabinet 5. LIGHTING for a lighting system 6. SIGN ILLUMINATION for a sign illumination system 7. SIGNAL AND LIGHTING for a signal and lighting system 8. RAMP METER for a ramp metering system 9. TMS for a traffic monitoring station 10. FLASHING BEACON for a flashing beacon system 11. CMS for a changeable message sign system 12. INTERCONNECT for an interconnect conduit and cable system The load rating must be: 1. Stenciled or stamped on the inside and outside of the pull box 2. Stamped on the outside of the cover If a transformer or other device must be placed in the pull box, include recesses for a hanger. The hardware must be stainless steel containing 18 percent chromium and 8 percent nickel. Technical Specifications 8 H.11.a Packet Pg. 247 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 86-1.02C(3) Traffic Pull Boxes A traffic pull box and cover must comply with AASHTO HS20-44 and AASHTO M 306. The frame must be anchored to the box. Nuts must be vibration-resistant,zinc-plated, carbon steel and have a wedge ramp at the root of the thread. For a cast iron cover or before galvanizing a steel cover,the manufacturer must apply the cover marking by one of the following methods: 1. Use a cast iron strip at least 1/4 inch thick with letters raised a minimum of l/16 inch. Fasten the strip to the cover with 1/4-inch, flathead, stainless steel machine bolts and nuts. Peen the bolts after tightening. 2. Use a sheet steel strip at least 0.027 inch thick with letters raised a minimum of 1/16 inch. Fasten the strip to the cover by spot welding, tack welding, or brazing with 1/4-inch stainless steel rivets or 1/4- inch,roundhead, stainless steel machine bolts and nuts.Peen the bolts after tightening. 3. Bead weld the letters on the cover such that the letters are raised a minimum of 3/32 inch. 4. Cast the logo into the cast iron cover. The steel cover must: 1. Be countersunk approximately 1/4 inch to accommodate the bolt head. When tightened,the hold down bolt head must be no more than 1/8 inch above the top of the cover. 2. Have slot holes for lifting with a guard under the cover to prevent entry of more than 3 inches below the bottom surface of the cover without deflection to protect the pull box contents. 86-1.02D Tapes 86-1.02D(2) Pull Tape Pull tape must be a flat,woven, lubricated, soft-fiber,polyester tape with a minimum tensile strength of 1,800 lb.The tape must have sequential measurement markings every 3 feet. 86-1.02F Conductors and Cables 86-1.02F(1) Conductors 86-1.02F(1)(c) Copper Conductors 86-1.02F(1)(c)(i) General Copper wire must comply with ASTM B3 and B8. Conductor must be clearly and permanently marked the entire length of its outer surface with: 1. Manufacturer's name or trademark 2. Insulation-type letter designation 3. Conductor size 4. Voltage 5. Temperature rating 6. Number of conductors for a cable The minimum insulation thickness and color code requirements must comply with NEC. A conductor must be UL listed or NRTL certified and rated for 600 V(ac).Insulation for no. 14 to no.4 conductors must be one ofthe following: 1. Type TW PVC under ASTM D2219 2. Type THW PVC Technical Specifcations 9 H.11.a Packet Pg. 248 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 3. Type USE,RHH, or RHW cross-linked polyethylene The insulation for no. 2 and larger conductors must be one ofthe above or THWN. Conductors must be identified as shown in the following table: Technical Specifications 10 H.11.a Packet Pg. 249 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l Conductor Identification Identification insulation colors I Circuit Signal phase or function I Base IStripea Band symbols Size 2, 6 Red,yel,brn Blk 2, 6 14 4, 8 Red,yel,brn Ora 4, 8 14 Signals 1, 5 Red,yel,brn [None 1 1, 5 14 vehicle)a,b 3, 7 Red,yel,brn I Pur 1 3, 7 14 Ramp meter 1 Red,yel,brn [None I NBR 1 14 Ramp meter 2 Red,yel,brn I Blk [NBR 1 14 2p, 6p Red,brn Blk 2p, 6p 14 [ Pedestrian 4p, 8p Red,brn Ora [ 4p, 8p [ 14 signals 1p, 5p Red,brn None I 1p, 5p 1 14 3p, 7p Red,brn Pur I 3p, 7p 1 14 2p, 6p Blu Blk [P-2,P-6 1 14 Pedestrian push [ 4p, 8p Blu Ora 0-4,P-8 1 14 [ buttons 1p, 5p I Blu None P-1,P-5 1 14 3p, 7p Blu Pur [P-3,P-7 1 14 Traffic signal Pngrounded circuit controller ( Conductor Blk one CON-1 6 cabinet Grounded circuit conductor Wht one CON-2 1 6 Highway Ungrounded-line 1 1 Blk None I NBR 14 [ lighting pull [Ungrounded-line 2 1 Red None NBR 1 14 box to luminaire Grounded Wht one NBR 14 Multiple Ungrounded-line 1 1 Blk None I MLl 1 10 highway lighting Ungrounded-line 2 Red one ML2 10 Ungrounded-PEU Blk None C 1 14 Lighting control (Switching leg from PEU nit or SM transformer Red one C2 14 ngrounded-line 1 Service signals) Blk one NBR 6 Ungrounded-line 2 lighting) Red one NBR 8 Sign lighting [Ungrounded-line 1 1 Blk None I SL-1 10 [ Ungrounded-line 2 1 Red None I SL-2 10 [ Flashing Pngrounded between beacons Iflasher and beacons lRed or yel oneIF-Loc.' 14 Pedestrian push buttons [Wht Blk NBR 14 [ Signals and multiple Grounded Ilighting Wht one NBR 10 circuit lashing beacons and conductor sign lighting Wht one NBR 12 Lighting control I Wht Tone I C-3 14 Service I Wht None I NBR 14 Railroad preemption I Blk one R 14 Spares I Blk None I NBR 14 Technical Specifications 10 H.11.a Packet Pg. 250 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l NBR=No band required PEU=Photoelectric unit On overlaps,the insulation is striped for the 1 st phase in the designation,e.g.,phase(2+3)conductor is striped as for phase 2. bBand for overlap and special phases as required Flashing beacons having separate service do not require banding. dColor Code: Yel-Yellow,Brn-Brown,Blu-Blue,Blk-Black,Wht-White, Ora-Orange,Pur-Purple The insulation color must be homogeneous throughout the full depth ofthe insulation. The identification stripe must be continuous throughout the length of the conductor. 86-1.02F(1)(c)(ii) Bonding Jumpers and Equipment Grounding Conductors A bonding jumper must be copper wire or copper braid of the same cross-sectional area as a no. 8 conductor or larger. An equipment grounding conductor may be bare or insulated. 86-1.02F(2) Cables 86-1.02F(2)(d) Copper Cables 86-1.02F(2)(d)(ii) Conductors Signal Cables A conductors signal cable must have a black polyethylene jacket with an inner polyester binder sheath. The cable jacket must be rated for 600 V(ac) and 75 degrees C. Filler material, if used, must be polyethylene. The individual conductors in the cable must be solid copper complying with ASTM B286 with Type THWN insulation.The minimum thickness of insulation must comply with NEC for conductor sizes no. 14 to no.10. The minimum thickness of the nylon jacket must be 4 mils. Cable must comply with the requirements shown in the following table: Technical Specifications 11 H.11.a Packet Pg. 251 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l Cable Conductor Cable jacket thickness Maximum Conductor color code type quantity and (mils) nominal type Average Minimum outside diameter inch) 3CSC 3 no. 14 44 36 0.40 Blue/black,blue/orange, white/black stripe 5CSC 5 no. 14 44 36 0.50 Red,yellow,brown,black, white 9CSC 8 no. 14 60 48 0.65 No. 12-white, 1 no. 12 no. 14-red,yellow, brown,black, and red/black,yellow/black, brown/black,white/black stripe 12CSC 11 no. 14 60 48 0.80 No. 12-white, 1 no. 12 no. 14-red,yellow, brown,red/black stripe, yellow/black stripe, brown/black stripe, black/red stripe, black/white stripe,black, red/white stripe, brown/white stripe 28CSC 27 no. 14 80 64 0.90 No. 10 -white 1 no. 10 no. 14-red/black stripe, yellow/black stripe, brown/black stripe, red/orange stripe, yellow/orange stripe, brown/orange stripe, red/silver stripe, yellow/silver stripe, brown/silver stripe, red/purple stripe, yellow/purple stripe, brown/purple stripe,red/2 black stripes,brown/2 black stripes,red/2 orange stripes,brown/2 orange stripes,red/2 silver stripes, brown/2 silver stripes, red/2 purple stripes, brown/2 purple stripes, blue/black stripe, blue/orange stripe, blue/silver stripe, blue/purple stripe, white/black stripe, black/red stripe,black Technical Specifications 12_ H.11.a Packet Pg. 252 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 86-1.02G Equipment Identification Characters Equipment identification characters must be 2-1/2 inch, series D lettering, except on wood poles,they must be 3-inch lettering. The characters must be self-adhesive reflective labels or paint, except on wood poles,they must be embossed on aluminum. 86-1.02H Splicing Materials Splicing materials include: 1. Connectors 2. Electrical insulating coating 3. PVC electrical tape 4. Butyl rubber stretchable tape 5. PVC pressure-sensitive adhesive tape 6. Heat shrink tubing Connectors must be C-shaped compression or butt type. Electrical insulating coating must be a fast drying sealant with low nontoxic fumes. PVC electrical tape must have a minimum thickness of 80 mils. Butyl rubber stretchable tape with liner must have a minimum thickness of 120 mils. PVC pressure-sensitive adhesive electrical tape must have a minimum thickness of 6 mils. Electrical tapes must be self-fusing, oil- and flame-resistant, synthetic rubber and be UL listed or NRTL certified. Heat-shrink tubing must be made of irradiated polyolefin tubing with a minimum wall thickness of 40 mils before contraction and an adhesive mastic inner wall. When heated, the inner wall must melt and fill the crevices and interstices of the covered splice area and the outer wall must shrink to form a waterproof insulation. Heat-shrink tubing must comply with the requirements for extruded, insulating tubing at 600 V(ac) specified in UL Standard 468D and ANSI C119.1 and the requirements shown in the following table: Heat-Shrink Tubing Requirements Quality characteristic PZequirement Shrinkage ratio of supplied diameter'(max, %) 133 Oielectric strength(min,kV/in) 1350 Resistivity(min,K2/in) 5 x 1013 rfensile strength(min,psi) 000 Operating temperature(°C) 1-40-90 (135 °C in emergency) Water absorption(max, %) 10.5 When heated to 125 °C and allowed to cool to 25 °C 86-1.02I Connectors and Terminals A connector and terminal must comply with SAE-AS7928 and be a crimp type,rated for 600 V(ac) and either UL listed or NRTL certified. 86-1.02J Standards,Poles,Pedestals,and Posts Standards for signals, lighting, and flashing beacons, poles for closed circuit television, pedestals for cabinets, posts for extinguishable message sign and posts for pedestrian push button assemblies must comply with all applicable Caltrans and project standards. 86-1.02Q Cabinets 86- 1.02Q(1) General Cabinets must be factory wired except for battery backup system cabinets. The fasteners on the exterior of a cabinet, except for battery backup system cabinets, must be removable and vandal resistant. The exterior screws, nuts, bolts, and washers must be stainless steel. Terminal blocks, circuit breakers, and a power supply must be UL approved. Technical Specifications 13 H.11.a Packet Pg. 253 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 86-1.02Q(2) Controller Cabinets A controller assembly consists of a Model 170E or 2070E controller unit with 2033 software, a wired controller cabinet, and all auxiliary equipment required to operate the system. Controller units shall be manufactured by McCain Inc. or approved equal. 86-1.02Q(3) Controller Cabinets New controller cabinets must be a Model 332L or Model 333L per plans and comply with TEES. The cabinet must have a minimum of 3 drawer shelves. Each shelf must be attached to the tops of 2 supporting angles with 4 screws. Controller cabinets shall be manufactured by McCain Inc. or approved equal. 86-1.02Q(5) Battery Backup System Cabinets The cabinet for a battery backup system must comply with TEES. 86-1.02S Pedestrian Signal Heads 86-1.02S(1) General A pedestrian signal head consists of a pedestrian signal mounting assembly and a pedestrian signal face comprising of a pedestrian signal housing, an LED countdown pedestrian signal face module, and a front screen. 86-1.02S(2) Pedestrian Signal Mounting Assemblies A pedestrian signal mounting assembly must comply with the specifications for a signal mounting assembly in section 86-1.02R, except mast arm slip fitters are not required. 86-1.02S(3) Pedestrian Signal Faces 86-1.02S(3)(a) General Each pedestrian signal face must include a light-duty terminal block rated at 5 A and have 12 positions with no. 6-by-1/8-inch binder head screws. Each position must have 1 screw-type terminal. The wiring and terminal block must comply with ITE publication ST-055-E, Pedestrian Traffic Control Signal Indicators: Light Emitting Diode(LED) Signal Modules. 86-1.02S(3)(b) Pedestrian Signal Housings Pedestrian signal housing must comply with the specifications for a signal housing in 86-1.02R(4)(a)(iii), except the maximum overall dimensions must be 18-1/2 inches wide, 19 inches high, and 11-1/2 inches deep and without: 1. Visor 2. Watertight module or lens mounted in the door 3. Reinforcement plates The housing must have a terminal block attached to the back.The terminal block must have enough positions to accommodate all indications. Each position must be permanently labeled for the indications used. 86-1.02S(3)(c) LED Countdown Pedestrian Signal Face Modules An LED countdown PSF module must comply with ITE publication ST-055-E,Pedestrian Traffic Control Signal Indicators: Light Emitting Diode(LED) Signal Modules,except the material must comply with ASTM D3935 and the module must have: 1. Ultra-bright-type LED rated for 100,000 hours of continuous operation. 2. Lot number and month and year of manufacture permanently marked on the back of the module Technical Specifications 14 H.11.a Packet Pg. 254 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 3. Prominent and permanent vertical markings for accurate indexing and orientation within the pedestrian signal housing if a specific mounting orientation is required. Markings must be a minimum of 1 inch in height and include an up arrow and the word up or top. 4. Circuit board complying with TEES, chapter 1, section 6. Individual LEDs must be wired such that a loss or failure of 1 LED will not result in a loss of more than 5 percent of the module's light output. Failure of an individual LED in a string must not result in a loss of an entire string or other indication. Each symbol must be at least 9 inches high and 5-1/4 inches wide. The 2- digit countdown timer, Upraised Hand, and Walking Person indications must be electronically isolated from each other. The 3 indications must not share a power supply or interconnect circuitry. The module must operate over the specified ambient temperature and voltage range and be readable both day and night at distances up to the full width of the area to be crossed. Upon initial testing at 25 degrees C, the module must have at least the luminance values shown in the following table: Luminance Values PSF module symbol ILuminance Upraised hand and 2- 1,094 digit countdown timer fL) Walking person UP 1 1,547 1 The module must not exceed the power consumption requirements shown in the following table: Maximum Power Consumption Requirements PSF module display At 24°C At 74°C Upraised Hand 110.0 W 112.0 W Walking Person 19.0 W 112.0 W 12-digit countdown timer 16.0 W 18.0 W If the pedestrian change interval is interrupted, then the 2-digit countdown timer and display must reset to the full pedestrian change interval before being initiated the next time. The 2-digit countdown display on the PSF module must go dark within a second after displaying"0". 86-1.02S(3)(d) Front Screen Pedestrian signal face must have a front screen that is one of the following types: 1. 3/8-inch-thick aluminum honeycomb screen with 0.2-inch-wide cells or a 1/2-inch-thick plastic screen with 3/8-inch-wide squares with 1/16-inch wall thickness that: 1.1. Is installed so it tilts downward at an angle of 15 f 2 degrees from the top and completely covers the message plate. 1.2. Includes a clear front cover made of either a minimum 1/8-inch-thick acrylic plastic sheet or a minimum 1/1 6-inch-thick polycarbonate plastic. 1.3. Is held firmly in place, including the cover,with stainless steel or aluminum clips or stainless steel metal screws. 2. Polycarbonate screen that: 2.1. Has a nominal thickness of 1/32 inch. 2.2. Is a 1-1/2-inch-deep eggcrate or Z-crate type. 2.3. Is mounted in a frame constructed of aluminum alloy or polycarbonate with a minimum thickness of 0.040 inch. 2.4. Is held in place with stainless steel screws. The screen and frame of a pedestrian signal face must be made of either(1)plastic that is a flat black color or(2) anodized aluminum that is a flat black color or finished with lusterless,black, exterior-grade latex paint formulated for application to metal surfaces. Technical Specifications 15 H.11.a Packet Pg. 255 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l SECTION 87—ELECTRICAL SYSTEMS 87-1.01 GENERAL 87-1.O1A Summary Section 87 includes general specifications for constructing and installing electrical systems. Before shipping the material to the job site, submit to City equipment submittals of: 1. Accessible pedestrian signals 2. LED countdown pedestrian signal face modules 3. Traffic Signal Controllers 4. Traffic Signal Controller Cabinets 5. Vehicle detection systems 87-1.03 CONSTRUCTION 87-1.03A General The Engineer determines the final locations of electrical systems. Notify the Engineer before performing work on the existing system.You may shut down the system for alteration or removal. Notify the Engineer immediately if an existing facility is damaged by your activities. If existing underground conduit is to be incorporated into a new system, clean it with a mandrel or cylindrical wire brush and blow it clean with compressed air. Limit the shutdown of traffic signal systems to normal working hours. Notify the local traffic enforcement agency before shutting down the signal. Place temporary W34 and Rl-1 signs in each direction to direct traffic through the intersection during shutdown of the signal. Place two Rl-1 signs for 2-lane approaches. The signs must comply with part 2 of the California MUTCD. Cover signal faces when the system is shut down overnight. Cover temporary W34 and RI-1 signs when the system is turned on. If you work on an existing lighting system and the roadway is to remain open to traffic, ensure the system is in operation by nightfall. Replace detectors you damage within 72 hours. Work performed on an existing system not described is change order work. Do not use electrical power from existing highway facilities unless authorized. Maintain a minimum 48-inch clearance for a pedestrian pathway when placing equipment. Except for service installation or work on service equipment enclosures, do not work above ground until all materials are on hand to complete the electrical work at each location. If you damage any portion of a concrete curb, sidewalk, curb ramp,.driveway, or gutter depression, replace the entire section between contraction or expansion joints under section 73. Apply equipment identification characters. Orient louvers, visors, and signal faces such that they are clearly visible to approaching traffic from the direction being controlled. Test loops and the detector lead-in cable circuit for continuity, ground, and insulation resistance at the controller cabinet before connecting detector lead-in cable to the terminal block. Perform an operational test of the systems. Before starting the operational test for systems that impact traffic, the system must be ready for operation, and all signs, pavement delineation, and pavement markings must be in place at that location. 87-1.0313 Conduit Installation 87-1.03B(1) General The installation of conduit includes installing caps, bushings, and pull tape and terminating the conduit in pull boxes, foundations, poles, or a structure. Limit the number of bends in a conduit run to no more than 360 degrees between pull points. Use conduit to enclose conductors except where they are installed overhead or inside standards or posts. You may use a larger size conduit than specified for the entire length between termination points.Do not use a reducing coupling. Technical Specifications 16 H.11.a Packet Pg. 256 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l Extend an existing conduit using the same material. Terminate conduits of different materials in a pull box. Install 2 conduits between a controller cabinet and the adjacent pull box. Use a minimum trade size of conduit of- 1. 1-1/2 inches from an electrolier to the adjacent pull box 2. 1 inch from a pedestrian push button post to the adjacent pull box 3. 2 inches from a signal standard to the adjacent pull box 4. 3 inches from a controller cabinet to the adjacent pull box 5. 2 inches from an overhead sign to the adjacent pull box 6. 2 inches from a service equipment enclosure to the adjacent pull box 7. 1-1/2 inches ifunspecified Use Type 1 conduit: 1. On all exposed surfaces 2. In concrete structures 3. Between a structure and the nearest pull box Ream the ends of shop-cut and field-cut conduit to remove burrs and rough edges. Make the cuts square and true. Do not use slip joints and running threads to couple conduit. If a standard coupling cannot be used for metal-type conduit, use a threaded union coupling. Tighten the couplings for metal conduit to maintain a good electrical connection. Cap the ends of conduit to prevent debris from entering before installing the conductors or cables. Use a plastic cap for Type 1, 2, and 5 conduits and a standard pipe cap for all other types of conduit. For Type 1, 2, and 5 conduits, use threaded bushings and bond them using a jumper. For other types of conduit, use nonmetallic bushings. Do not install new conduit through foundations. Cut Type 2 conduit with pipe cutters; do not use hacksaws. Use standard conduit-threading dies for threading conduit.Tighten conduit into couplings or fittings using strap wrenches or approved groove joint pliers. Cut Type 3 conduit with tools that do not deform the conduit.Use a solvent weld for connections. Protect shop-cut threads from corrosion under the standards shown in the following table: Shop-Cut Thread Corrosion Protection Conduit Standard rrypes 1 and 2 ANSI C80.1 rrype 5 ANSI C80.6 Apply 2 coats of unthinned, organic zinc-rich primer to metal conduit before painting. Use a primer on the Caltrans Authorized Material List for organic zinc-rich primers. Do not use aerosol cans. Do not remove shop-installed conduit couplings. For conduits,paint: 1. All exposed threads 2. Field-cut threads,before installing conduit couplings to metal conduit 3. Damaged surfaces on metal conduit If a Type 2 conduit or conduit coupling coating is damaged: 1. Clean the conduit or fitting and paint it with 1 coat of rubber-resin-based adhesive under the manufacturer's instructions 2. Wrap the damaged coating with at least 1 layer of 2-inch-wide, 20 mils-minimum-thickness, PVC tape under ASTM D1000 with a minimum tape overlap of 1/2 inch You may repair damaged spots of 1/4 inch or less in diameter in the thermoplastic coating by painting with a brushing-type compound supplied by the conduit manufacturer. If factory bends are not used, bend the conduit to a radius no less than 6 times its inside diameter without crimping or flattening it. Comply with the bending requirements shown in the following table: Technical Specifications 17 H.11.a Packet Pg. 257 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l Conduit-Bending Requirements Type Requirement 1 Use equipment and methods under the conduit manufacturer's instructions. 2 sea standard bending tool designed for use on thermoplastic-coated conduit.The 1conduitmustbefreeofburrsandpits. 3 se equipment and methods under the conduit manufacturer's instructions.Do not lleexposetheconduittoadirectflame. 5 Use equipment and methods under the conduit manufacturer's instructions. Install pull tape with at least 2 feet of slack in each end of the conduit that will remain empty. Attach the tape's ends to the conduit. Install conduit terminating in a standard or pedestal from 2 to 3 inches above the foundation. Slope the conduit toward the handhole opening. Terminate conduit installed through the bottom of a nonmetallic pull box 2 inches above the bottom and 2 inches from the wall closest to the direction of the run. 87-1.03B(3) Conduit Installation Underground 87-1.03B(3)(a) General Install conduit to a depth of- 1. 14 inches for the trench-in-pavement method 2. 18 inches,minimum,under sidewalk and curbed paved median areas 3. 42 inches,minimum,below the bottom of the rail of railroad tracks 4. 30 inches,minimum, everywhere else below grade Place conduit couplings at a minimum of 6 inches from the face of a foundation. Place a minimum of 2 inches of sand bedding in a trench before installing Type 2 or Type 3 conduit and 4 inches of sand bedding over the conduit before placing additional backfill material. If installing conduit within the limits of hazardous locations as specified in NEC for Class I, division 1, install and seal Type 1 or Type 2 conduit with explosion-proof sealing fittings. 87-1.03B(3)(b) Conduit Installation under Paved Surfaces You may lay conduit on existing pavement within a new curbed median constructed on top. Install conduit under existing pavement by either the horizontal directional drill method or jack and drill method.You may use the trench-in-pavement method for either of the following conditions: 1. If conduit is to be installed behind the curb under the sidewalk 2. If the delay to vehicles will be less than 5 minutes 87-1.03B(5) Conduit Installation by the Jack and Drill Method Keep the jacking or drilling pit 2 feet away from the pavement's edge. Do not weaken the pavement or soften the subgrade with excessive use of water. If an obstruction is encountered, obtain authorization to cut small holes in the pavement to locate or remove the obstruction. You may install Type 2 or Type 3 conduit under the pavement if a hole larger than the conduit's diameter is predrilled. The predrilled hole must be less than one and half the conduit's diameter. Remove the conduit used for drilling or jacking and install new conduit for the completed work. 87-1.03B(6) Conduit Installation by the Trenching-In-Pavement Method Install conduit by the trenching-in-pavement method using a trench approximately 2 inches wider than the conduit's outside diameter but not exceeding 6 inches in width. Where additional pavement is to be placed, you must complete the trenching before the final pavement layer is applied. If the conduit shown is to be installed under the sidewalk, you may install it in the street within 3 feet of and parallel to the face of the TechnicalSpecifcations 18 H.11.a Packet Pg. 258 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l curb. Install pull boxes behind the curb. Cut the trench using a rock-cutting excavator. Minimize the shatter outside the removal area of the trench. Dig the trench by hand to the required depth at pull boxes. Place conduit in the trench. Backfill the trench with minor concrete to the pavement's surface by the end of each work day. If the trench is in asphalt concrete pavement and no additional pavement is to be placed, backfill the top 0.10 foot of the trench with minor HMA within 3 days after trenching. 87-1.03C Installation of Pull Boxes 87-1.03C(1) General Install pull boxes no more than 200 feet apart. You may install larger pull boxes than specified or shown and additional pull boxes to facilitate the work except in structures. Install a pull box on a bed of crushed rock and grout it before installing conductors. The grout must be from 0.5 to 1 inch thick and sloped toward the drain hole. Place a layer of roofing paper between the grout and the crushed rock sump. Make a 1-inch drain hole through the grout at the center of the pull box. Set the pull box such that the top is 1-1/4 inches above the surrounding grade in unpaved areas and leveled with the finished grade in sidewalks and other paved areas. Place the cover on the box when not working in it. Grout around conduits that are installed through the sides of the pull box. Bond and ground the metallic conduit before installing conductors and cables in the conduit. Bond metallic conduits in a nonmetallic pull box using bonding bushings and bonding jumpers. Do not install pull boxes in concrete pads, curb ramps, or driveways. Reconstruct the sump of a pull box if disturbed by your activities.If the sump was grouted,remove and replace the grout. 87-1.03C(2) Nontraffic Pull Boxes If you bury a nontraffic pull box, set the box such that the top is 6 to 8 inches below the surrounding grade. Place a 20-mil-thick plastic sheet made of HDPE or PVC virgin compounds to prevent water from entering the box. Place mortar between a nontraffic pull box and a pull box extension. Where a nontraffic pull box is in the vicinity of curb in an unpaved area, place the box adjacent to the back of the curb if practical. Where a nontraffic pull box is adjacent to a post or standard, place the box within 5 feet downstream from traffic if practical. If you replace the cover on a nontraffic pull box,anchor it to the box. 87-1.03C(3) Traffic Pull Boxes Place minor concrete around and under a traffic pull box. Bolt the steel cover to the box when not working in it. Bond the steel cover to the conduit with a jumper and bolt it down after installing the conductors and cables. 87-1.03E Excavating and Backfilling for Electrical Systems 87-1.03E(1) General Notify the Engineer at least 72 hours before starting excavation activities. Dispose of surplus excavated material. Restrict.closures for excavation on a street or highway to 1 lane at a time unless otherwise specified. 87-1.03E(2) Trenching Dig a trench for the electrical conduits.Do not excavate until the installation of the conduit. Place excavated material in a location that will not interfere with traffic or surface drainage. After placing the conduit, backfill the trench with the excavated material. Compact the backfill placed within the hinge points and in areas where pavement is to be constructed to a minimum relative compaction of 95 percent. Restore the sidewalks, pavement, and landscaping at a location before starting excavation at another location. Technical Specifications 19 H.11.a Packet Pg. 259 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 87-1.03E(3) Concrete Pads,Foundations,and Pedestals Construct foundations for standards,poles,metal pedestals, and posts under section 56-3. Construct concrete pads, foundations, and pedestals for controller cabinets, telephone demarcation cabinets, and service equipment enclosures on firm ground. Install anchor bolts using a template to provide proper spacing and alignment. Moisten the forms and ground before placing the concrete. Keep the forms in place until the concrete sets for at least 24 hours to prevent damage to the surface. Use minor concrete for pads, foundations, and pedestals. In unpaved areas, place the top of the foundation 6 inches above the surrounding grade, except place the top: 1. 1 foot 6 inches above the grade for Type M and 336L cabinets 2. 1 foot 8 inches above the grade for Type C telephone demarcation cabinets 3. 2 inches above the grade for Type G and Type A cabinets and Type III service equipment enclosures The pad must be 2 inches above the surrounding grade. In and adjacent to the sidewalk and other paved areas,place the top of the foundation 4 inches above the surrounding grade, except place the top: 1. 1 foot 6 inches above the grade for Type M and 336L cabinets 2. 1 foot 8 inches above the grade for Type C telephone demarcation cabinets 3. Level with the finished grade for Type G and Type A cabinets and Type III service equipment enclosures The pad must be level with the finished grade.Apply an ordinary surface finish under section 51-1.03F. Allow the foundation to cure for at least 7 days before installing any equipment. 87-1.03F Conductors and Cable Installations 87-1.03F(1) General The installation of conductors and cables includes splicing conductors and attaching the terminals and connectors to the conductors. Clean the conduit and pull all conductors and cables as a unit. If new conductors or cables are to be added in an existing conduit: 1 Remove the content 2. Clean the conduit 3. Pull both old and new conductors and cables as a unit Wrap conductors and secure cables to the end of the conduit in a pull box. Seal the ends of conduits with a sealing compound after installing conductors or cables. Neatly arrange conductors and cables inside pull boxes and cabinets. Tie the conductors and cables together with self-clinching nylon cable ties or enclose them in a plastic tubing or raceway. Identify conductors and cables by direct labeling, tags, or bands fastened in such a way that they will not move. Use mechanical methods for labeling. Provide band symbol identification on each conductor or each group of conductors comprising a signal phase in each pull box and near the end of terminated conductors. Tape the ends of unused conductors and cables in pull boxes to form a watertight seal. Do not connect the push-button or accessible pedestrian signal neutral conductor to the signal neutral conductor. 87-1.03F(2) Cables 87-1.03F(2)(c) Copper Cables 87-1.03F(2)(c)(iii) Conductors Signal Cables Do not splice signal cables except for a 28-conductor cable.Provide identification at the ends of terminated conductors in a cable as shown. Provide identification for each cable in each pull box showing the signal Technical Specifications 20 H.11.a Packet Pg. 260 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l standard to which it is connected except for the 28-conductor cable. Connect conductors in a 12-conductor cable as shown in the following table: 12CSC Color Code and Functional Connection Color code I Termination Phase Red Red signal 12, 4, 6, or 8 1 Yellow Yellow signal 2, 4, 6, or 8 1 Brown IGreen signal 2, 4, 6, or 8 1 PRed/black stripe Red signal 11, 3, 5, or 7 1 Yellow/black stripe Yellow signal 11, 3, 5, or 7 1 Orown/black stripe lGreen signal 11, 3, 5, or 7 1 lack/red stripe re or as required for red or DONTSpare Olack/white stripe ISpare or as required for yellow Olack ISpare or as required for green or WALK Red/white stripe Pedestrian signal DONT WALK Orown/white stripe Pedestrian signal WALK I White rrerminal block Neutral Provide identification for each 28-conductor cable C1 or C2 in each pull box. The cable labeled C1 must be used for signal phases 1, 2, 3, and 4. The cable labeled C2 must be used for signal phases 5, 6, 7, and 8. Connect conductors in a 28-conductor cable as shown in the following table: Technical Specifications 21 H.11.a Packet Pg. 261 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 28CSC Color Code and Functional Connection Color code I Termination Phase Red/black stripe Red signal 12 or 6 Yellow/black stripe Yellow signal 12 or 6 Brown/black stripe lGreen signal 12 or 6 Red/orange stripe Red signal 14 or 8 Yellow/orange stripe [Yellow signal 14 or 8 Brown/orange stripe lGreen signal 14 or 8 Red/silver stripe Red signal 11 or 5 Yellow/silver stripe Yellow signal 11 or 5 Brown/silver stripe lGreen signal 11 or 5 Red/purple stripe Red signal 13 or 7 Yellow/purple stripe [Yellow signal 13 or 7 Brown/purple stripe Green signal 13 or 7 Red/2 black stripes Pedestrian signal DONT WALK 12 or 6 Brown/2 black stripes Pedestrian signal WALK 12 or 6 Red/2 orange stripes Pedestrian signal DONT WALK 14 or 8 Brown/2 orange stripes [Pedestrian signal WALK 14 or 8 Red/2 silver stripes Overlap A, C OLAa, OI,Ca rown/2 silver stripes Overlap A, C OLA°,IOLCc ed/2 purple stripes Overlap B,D OLBa,IOLDa rown/2 purple stripes Overlap B,D OLB°, OLI)c Blue/black stripe Pedestrian push button 12 or 6 1 Blue/orange stripe Pedestrian push button 14 or 8 1 Blue/silver stripe Overlap A, C OLAb, 01,Cb lue/purple stripe Overlap B,D OLBb, OLDb White/black stripe Pedestrian push button common Black/red stripe Railroad preemption Black Spare White ITerminal block Neutral OL=Overlap; A,B, C, and D=Overlapping phase designation aFor red phase designation bFor yellow phase designation Tor green phase designation Use the neutral conductor only with the phases associated with that cable.Do not intermix neutral conductors from different cables except at the signal controller. 87-1.03F(3) Conductors 87-1.03F(3)(a) General Do not run conductors to a terminal block on a standard unless they are to be connected to a signal head mounted on that standard. Provide 3 spare conductors in all conduits containing ramp metering and traffic signal conductors. Install a separate conductor for each terminal of a push button assembly and accessible pedestrian signal.Provide conductor slack to comply with the requirements shown in the following table: Technical Specifications 22 H.11.a Packet Pg. 262 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l Conductor Slack Requirements Location ISlack(feet) Signal standard I 1 Lighting standard 1 1 Signal and lighting standard 1 1 Pull box 3 Splice 3 Standards with slip base 0 87-1.03F(3)(c) Copper Conductors 87-1.03F(3)(c)(i) General Install a minimum no. 8, bare, grounding copper conductor in conduit and connect it to all-metal components. Where conductors from different service points occupy the same conduit or standard, enclose the conductors from one of the services in flexible or rigid metal conduit. 87-1.03F(4) Manual Installation Method Use an inert lubricant for placing conductors and cables in conduit. Pull the conductors and cables into the conduit by hand using pull tape. 87-1.03G Equipment Identification Characters The Engineer provides you with a list of the equipment identification characters. Stencil the characters or apply the reflective self-adhesive labels to a clean surface.Treat the edges of self-adhesive characters with an edge sealant.Place the characters on the side facing traffic on: 1. Front doors of cabinets and service equipment enclosures. 2. Wood poles, fastened with 1-1/4-inch aluminum nails,for pole mounted enclosures 3. Adjacent bent or abutment at approximately the same station as an illuminated sign or soffit luminaire 4. Underside of the structure adjacent to the illuminated sign or soffit luminaire if no bent or abutment exists nearby 5. Posts of overhead signs 6. Standards Before placing new characters on existing or relocated equipment,remove the existing characters. 87-1.03H Conductor and Cables Splices 87-1.03H(1) General You may splice: 1. Grounded conductors in a pull box 2. Accessible pedestrian signal and push bottom conductors in a pull box 3. Ungrounded signal conductors in a pull box if signals are modified 4. Ungrounded signal conductors to a terminal compartment or a signal head on a standard with conductors of the same phase in the pull box adjacent to the standard 5. Ungrounded lighting circuit conductors in a pull box if lighting circuits are modified Solder all copper conductor splices using the hot iron,pouring, or dipping method.Do not perform open- flame soldering. Technical Specifications 23 H.11.a Packet Pg. 263 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 87-1.03H(2) Splice Insulation Methods Insulate splices in a multiconductor cable to form a watertight joint and to prevent moisture absorption by the cable.Use heat-shrink tubing or Method B to insulate a splice.Use heat-shrink tubing as follows: 1. Cover the splice area completely with an electrical insulating coating and allow it to dry. 2. Place mastic around each conductor before placing them inside the tubing. Use the type of mastic specified in the tubing manufacturer's instructions. 3. Heat the area under the manufacturer's instructions.Do not perform open-flame heating. After contraction, each end of the heat-shrink tubing or the open end of the tubing's end cap must overlap the conductor insulation at least 1-1/2 inches. 4. Cover the entire splice with an electrical insulating coating and allow it to dry. Use Method B as follows: 1. Cover the splice area completely with an electrical insulating coating and allow it to dry. 2. Apply 3 layers ofhalf-lapped, 80-mils,PVC tape. 3. Apply 2 layers of 120-mils,butyl-rubber, stretchable tape with liner. 4. Apply 3 layers of half-lapped, 6-mils, PVC,pressure-sensitive, adhesive tape. 5. Cover the entire splice with an electrical insulating coating and allow it to dry. 87-1.03I Connectors and Terminals Apply connectors and terminals to cables and conductors using a crimping compression tool under the manufacturer's instructions. The tool must prevent opening of the handles until the crimp is completed. Install crimp-style terminal lugs on stranded conductors smaller than no. 14. Solder no. 8 and smaller copper conductors to connectors and terminal lugs. 87-1.03Q Cabinets 87-1.03Q General Installing a cabinet includes constructing the foundation and pad and installing conduit, adjacent pull boxes, and grounding electrode. Existing cabinets to be replaced shall be removed and salvaged to the City yard. Existing cabinet foundations shall be protected in place. Damage to the foundation that occurs during the course of construction shall be repaired by the contractor. New cabinets shall be McCain model 332L or 333L cabinets as specified on plans or approved equal. New cabinets shall be outfitted with all standard electrical, lighting, and ventilation per manufacturer specifications. New cabinets installed on existing foundations shall fit on existing foundations and bolts with minimal adjustment. The use of adaptor plates is acceptable, but edges shall be flush with cabinet and foundation with no gaps. Apply a mastic or caulking compound before installing the cabinet on the foundation to seal the openings. Connect the field wiring to the terminal blocks in the cabinet. Neatly arrange and lace or enclose the conductors in plastic tubing or raceway. Terminate the conductors with properly sized captive or spring spade terminals. Apply a crimp-style connector and solder them. Install and solder a spade-type terminal on no. 12 and smaller field conductors and a spade-type or ring-type terminal on conductors larger than no. 12. Technical Specifications 24 H.11.a Packet Pg. 264 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l 87-4 SIGNAL AND LIGHTING SYSTEMS 87-4.01 GENERAL 87-4.01A Summary Section 87-4 includes specifications for constructing signal and lighting systems. Signal and lighting system includes: 1. Foundations 2. Pull boxes 3. Conduit 4. Conductors 5. Cables 6. Standards 7. Signal heads S. Internally illuminated street name signs 9. Service equipment enclosure 10. Controller assembly 11. Detectors 12. Telephone demarcation cabinet 13. Accessible pedestrian signals 14. Push button assemblies 15. Pedestrian signal heads 16. Luminaires 17. Photoelectric control 18. Fuse splice connectors 19. Battery backup system 20. Flashing beacons 21. Flashing beacon control assembly The components of a signal and lighting system are shown on the project plans. Payment Method: "TRAFFIC SIGNAL,LIGHTING&ELECTRICAL SYSTEM" The contract Lump Sum price paid for each intersection in the bid summary shall include full compensation for furnishing all labor, materials, tools, equipment, pole and/or mast arm mounted regulatory signs, documents and incidents, programming, testing, potholing required for utility verification prior to all conduit installation and for doing all the work specified herein, elsewhere in these Special Provisions, and plans including the complete installation of an operational traffic signal and lighting system and no additional compensation shall be allowed therefor. END OF SECTION 01247.0006/607871.3 B-1 H.11.a Packet Pg. 265 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l o_ NA J o 77UMCSIGNAL MODIUCA77ONPLANFOR CD CITY OF GRAND TERRACE N0 BARTONROAD AND PRESTONBTREET0000 lulltaliICI lal, j VIpIN MAP la l•;I i SHEET 2 7RAFFIC SIG NAL YODIfIC ATIDN iai y L[NERAL TRITFIC SICNIL N016:I I j apixE umi.r Yvm,M4 xm urzar mlY+,aim+urr I ,I 'I' ' rnn m9 rt wasrwAis,Nrre aivct xuMol ivieetmw xwaa svu pD , ' wxmae m r¢xNxr,osamC(PxA Na xvP 1pAt Qt1 8 _>.,.. . 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A( I RO Q ' f T r' mod` CONSTRUCTION HOTCS•(Mw m Icq ON p ups "" I . )T ' _ w ova m 9Rim EAnWBm D gpR SMpNI 1 aA•AAWL a-Jc wrx nB9:-4'mlw¢ RIu^lisl 1 a ' _ im.:r.g':,r. .• m nmux`awBunsne°mc°ecwmXl """ lma^ 1 Jf^A iNf•a AID.Ix I C ;(. j i'im M;;Jn E:In.,L R m,PPLR 1 a°uw'irmm omTvs^amavf. n Env mn+rArrvP.ar vaasuu i _ -,; --_ ,.;ac.J:"I ..'.e.a r'- j JIRI91 Na LbTNl 54YJW9,M[I m 9OPA wAA NM IfR KIW6NSWIBND{1MI 6-xE RTwI i- - I i''' r //' L?" , i'.•.s'e: _ 1 T 118iNL iRE E wNICIE OERRmJ lmP P[RONTRM6 9TAYWla PWa a-6B. mrAVn4r ,wlnmuc IIw D¢nxo Ivs Pv muvR tr - i `•' ;iil {': I `'•ijj.',/ E y aRrt Ixmm,mc,uB rmu In IIu<PI v¢nm I mwn. A-x_-"- _,-r' `-'} ZIII i N Nj! li IX CYC C OGmmBB,oR m a,. A no®amRDwaINW /' ]/ w/ IXnn °O' I I•,\ i'4I w v'.''•-: i' J_ vm 2,- CITY t9 sv )JOBlJSJE = Ills J BHKHM XK:N/A I OF GRAND TERRACE svA I I I svA-DIarIDRPlStFwRAar ERR CITY OF GRAND TERRANCE IW.O.rla:e evPROV[B W, rnw,0-j'jj , RAFFlGSGtIALMDDIFlfATIOtJPLANDIGAURT 1 1v BEwxx[n. S cX J oATc a+MlRase- I PABTOrI STREETtJD: CITYQICIIlEE(i° E PJEPARFDfR: P.GErJp. B]666N/A BABE 0F81,pfgy,"I g etaoNSL LT:RED BY: NI1E tE twe CI1Y OF GPNID 1EPRACE ;vn 19-Of05 ;SNEn 2 OP 2 H.11.a Packet Pg. 267 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R EXHIBIT "B" SPECIAL REQUIREMENTS Superseding Contract Boilerplate) 01247.0006/607871.3 B-4 H.11.a Packet Pg. 268 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l EXHIBIT "C" SCHEDULE OF COMPENSATION I.Contractor shall perform all work at the rates on the Bid Sheet submitted as part of Contractor's Proposal, and listed below: ITEM: DESCRIPTION OF ITEMS ESTIMATED: U.NIT:. T.OTAL=, NO: QUANTITY 1 MOBILIZATION, 1 LS $5,000 DEMOBILIZATION AND FINAL CLEANUP 2 I TRAFFIC CONTROL I 1 LS I$3,000 SYSTE3DUSTISTORMWATER AND 1 I LS I$1,000 TRAFFIC SIGNAL 4 TRAFFIC SIGNAL 1 LS $73,000 MODIFICATION FOR THE INTERSECTION OF PRESTON AND BARTON ROAD TOTAL BID: I I$82,000 II. A retention of five percent (5%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services. III. Within the budgeted amounts for each item on the Bid Sheet, and with the approval of the Contract Officer, funds may be shifted from one item's subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Work is approved per Section 1.10. IV. The City will compensate Contractor for the Services performed upon submission of a valid invoice. Each invoice is to include: A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate. B. Line items for all materials and equipment properly charged to the Services. C. Line items for all other approved reimbursable expenses claimed, with supporting documentation. 01247.0006/607871.3 C-1 H.11.a Packet Pg. 269 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services. V. The total compensation for the Services shall not exceed $82,000 as provided in Section 2.1 of this Agreement. 01247.0006/607871.3 C-2 H.11.a Packet Pg. 270 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l EXHIBIT "D" SCHEDULE OF PERFORMANCE I.Contractor shall perform all work timely in accordance with the following schedule: INom DESCRIPTION OF ITEMS Days to Perform 1 MOBILIZATION, DEMOBILIZATION AND 30 Days after FINAL CLEANUP NTP* 2 TRAFFIC CONTROL SYSTEM 40 Days after NTP 3 DUST AND STORMWATER PROTECTION 50 Days after NTP TRAFFIC SIGNAL 4 TRAFFIC SIGNAL MODIFICATIONFOR THE 90 Days after INTERSECTION OF PRESTON AND NTP BARTON ROAD For the purposes of this Exhibit"D", "NTP" stands for"Notice to Proceed." II. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2. 01247.00061607871.3 H.11.a Packet Pg. 271 At t a c h m e n t : O r i g i n a l C o n t r a c t T S R C o n s t r u c t i o n a n d I n s p e c t i o n s - 2 0 1 9 - 3 3 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l AMENDMENT NO. 1 TO AGREEMENT FOR PUBLIC WORKS SERVICES BETWEEN THE CITY OF GRAND TERRACE AND TSR CONSTRUCTION AND INSPECTION This AMENDMENT NO. 1 TO AGREEMENT FOR PUBLIC WORKS SERVICES BETWEEN THE CITY OF GRAND TERRACE AND TSR CONSTRUCTION AND INSPECTION (“Amendment No. 1”) by and between the CITY OF GRAND TERRACE (“City”) and TSR Construction and Inspections, a California corporation (“Contractor”) is effective as of the 11th day of February, 2020. RECITALS A. The City and Contractor entered into an “Agreement for Public Works Services” wherein Contractor agreed to modify the existing signal at Preston and Barton in the City of Grand Terrace as more particularly described in its Exhibit “A” for a total contract sum of $82,000 (“Agreement”). B. The City has now learned that it is in need of replacing the existing buried conduits of the Preston Signal in furtherance of Contractor’s project and Contractor has the sufficient skill and knowledge necessary to carry out and assist the City in its construction of the Preston/Barton Road Signal Modification Project. C. The City and Contractor therefore desire to amend the Agreement such that the scope of services in the Agreement will include the additional scope of services related to the construction of the modification of the signal required the Preston/Barton Road Signal Modification Project and to increase the total compensation provided under the Agreement by $35,800.00 (for a new total contract sum of $117,800). TERMS 1. Contract Amendments. The Agreement is amended as provided herein 1.1 Section 2.1, “Contract Sum,” of the Agreement is hereby amended as follows (strikethrough represents deleted language and bold italics represents added language): “Contract Sum”. Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Eighty Two Thousand Dollars ($82,000) One Hundred Seventeen Thousand Eight Hundred Dollars and Zero Cents ($117,800.00) (“Contract Sum”) unless the CITY has given specific advance approval in writing.” H.11.b Packet Pg. 272 At t a c h m e n t : A m e n d m e n t # 1 w i t h T S R [ R e v i s i o n 2 ] ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l M o d i f i c a t i o n P r o j e c t ) 1.2 Subsection v of Section II of Exhibit “A” is hereby added and shall read as follows: “v. Task 5. Contractor shall: 1) saw cut, remove and haul away existing pavement, sections of the ADA ramps, spandrel, sidewalk etc.; 2) Pothole and locate utilities, trench and install 2” conduit and new boxes for the existing signal, Backfill and compact, install new AC to match existing for the width of trench only; 3) patch concrete ramps, curb, spandrel, etc. for the width of trench only; and 4) conduct related traffic control.” 1.3 Section I of Exhibit “C” is hereby amended and shall now read as follows: “I. Contractor shall perform all work at the rates on the Bid Sheet submitted as part of Contractor’s Proposal, and listed below: ITEM NO. DESCRIPTION OF ITEMS ESTIMATED QUANTITY UNIT TOTAL COST 1 MOBILIZATION, DEMOBILIZATION AND FINAL CLEANUP 1 LS $5,000 2 TRAFFIC CONTROL SYSTEM 1 LS $3,000 3 DUST AND STORMWATER PROTECTION 1 LS $1,000 TRAFFIC SIGNAL 4 TRAFFIC SIGNAL MODIFICATION FOR THE INTERSECTION OF PRESTON AND BARTON ROAD 1 LS $73,000 5 CONDUIT WORK 1 LS $35,800 TOTAL AMOUNT: $117,800 1.4 Section V of Exhibit “C” is hereby amended and shall now read as follows: “V. The total compensation for the Services shall not exceed $117,800 as provided in Section 2.1 of this Agreement.” 1.5 Section I of Exhibit “D” is hereby amended and shall now read as follows: H.11.b Packet Pg. 273 At t a c h m e n t : A m e n d m e n t # 1 w i t h T S R [ R e v i s i o n 2 ] ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l M o d i f i c a t i o n P r o j e c t ) “I. Contractor shall perform all work timely in accordance with the following schedule: Item No. DESCRIPTION OF ITEMS Days to Perform 1 MOBILIZATION, DEMOBILIZATION AND FINAL CLEANUP 30 Days after NTP* 2 TRAFFIC CONTROL SYSTEM 40 Days after NTP 3 DUST AND STORMWATER PROTECTION 50 Days after NTP TRAFFIC SIGNAL 4 TRAFFIC SIGNAL MODIFICATIONFOR THE INTERSECTION OF PRESTON AND BARTON ROAD 90 Days after NTP 5 CONDUIT WORK 90 Days after NTP 2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Agreement, as amended by Amendment No. 1, shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment No. 1. 3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Contractor each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation. Contractor represents and warrants to City that, as of the date of this Amendment No. 1, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. City represents and warrants to Contractor that, as of the date of this Amendment No. 1, Contractor is not in default of any material term of the Agreement and that there have been no H.11.b Packet Pg. 274 At t a c h m e n t : A m e n d m e n t # 1 w i t h T S R [ R e v i s i o n 2 ] ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l M o d i f i c a t i o n P r o j e c t ) events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. 4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1. 5. Authority. The persons executing this Amendment No. 1 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of the Agreement, as amended and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said party is bound. [SIGNATURES ON FOLLOWING PAGE] H.11.b Packet Pg. 275 At t a c h m e n t : A m e n d m e n t # 1 w i t h T S R [ R e v i s i o n 2 ] ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l M o d i f i c a t i o n P r o j e c t ) IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on the date and year first-above written. CITY: CITY OF GRAND TERRACE, a municipal corporation ___________________________________ G. Harold Duffey, City Manager ATTEST: ___________________________ Debra Thomas, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP ___________________________ Adrian R. Guerra, City Attorney CONTRACTOR: TSR CONSTRUCTION AND ISPECTION, a California Corporation By: Name: Gabriel Zapirtan Title: President By: Name: Title: Address: 8264 Avenida Leon Rancho Cucamonga, CA 91730 NOTE: CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY. H.11.b Packet Pg. 276 At t a c h m e n t : A m e n d m e n t # 1 w i t h T S R [ R e v i s i o n 2 ] ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l M o d i f i c a t i o n P r o j e c t ) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On __________, 2020 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_________________________ ________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) ______________________________________ ______________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. H.11.b Packet Pg. 277 At t a c h m e n t : A m e n d m e n t # 1 w i t h T S R [ R e v i s i o n 2 ] ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l M o d i f i c a t i o n P r o j e c t ) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On __________, 2020 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_________________________ ________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) ______________________________________ ______________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. H.11.b Packet Pg. 278 At t a c h m e n t : A m e n d m e n t # 1 w i t h T S R [ R e v i s i o n 2 ] ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l M o d i f i c a t i o n P r o j e c t ) CITY OF GRAND TERRACE CONTRACT CHANGE ORDER To: TSR Contractors and Inspection (Vendor #) Date: February 4, 2020 8264 Avenida Leon City Project No: 19-33 Rancho Cucamonga, CA 91730 Project Name: Preston Signal Modification Project P 909-987-8038 Change Order No: 01 F 909-987-7519 Purchase Order No: Account Number(s): 46-900-321-000-000 Attn: Gabriel Zapirtan, President CHANGES IN WORK: Item Adjustments at Contract Unit Prices This change order provides for contract quantity adjustments and adding additional items to the contract as follows: Bid Item No. Item Description Quantity Unit Price Total Adjustment of Compensation at Agreed Lump Sum This change order provides an Adjustment of Compensation at Agreed Lump Sum for unused field orders item. Bid Item No. Item Description Quantity Unit Price Total Subtotal Extra Work at Agreed Unit Price This change order provides for additional work required to complete the project: New Item Description Quantity Unit Price Total 1 2 saw cut, remove and haul away existing pavement, sections of the ada ramps, spandrel, sidewalk etc $8,400.00 3 Pothole and locate utilities, trench and install 2” conduit and new boxes for the existing signal, Backfill and compact, install new AC to match existing for the with of $5,000.00 H.11.c Packet Pg. 279 At t a c h m e n t : A t t a c h m e n t C - C h a n g e O r d e r 1 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l M o d i f i c a t i o n P r o j e c t ) Contract Change Order No. 01 February 4, 2020 Page 2 trench only 4 patch concrete ramps, curb, spandrel, etc for the with of trench only $13,400.00 5 traffic control $2,000.00 6 7 Install new advance loop conduit $7,000.00 8 Subtotal Total Change Order Amount $ 35,800 CHANGES TO CONTRACT TIME: This change adds zero (0) working days to complete the additional work. SOURCE OF FUNDS: Funds are available from the following account(s): Change order amount of $35,800 will be paid with Street DIF funds 46-900-321-000-000. REASONS FOR CHANGE: This change order provides for replacement of existing conduits and damaged wiring found. SUMMARY OF COSTS: Original Contract Amount: $ 82,000.00 Original Completion Date: 30 Days This Change Order: $ 35,800.00 Days Added 0 Days Previous Change Order(s): $ 0.00 Previous Days Added: 0 Days Revised Contract Amount: $117,800.00 Revised Completion Date: 30 Days [SIGNATURES ON NEXT PAGE] H.11.c Packet Pg. 280 At t a c h m e n t : A t t a c h m e n t C - C h a n g e O r d e r 1 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l M o d i f i c a t i o n P r o j e c t ) Contract Change Order No. 01 February 4, 2020 Page 3 I have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor TSR Construction Signature Date Printed Name and Title Inspector - WEBB ASSOCIATES Signature Date Printed Name and Title City of Grand Terrace Recommended By: Alan French Public Works Director / City Engineer Date Approved By: G. Harold Duffey, City Manager Date Attested By: Debra L. Thomas, City Clerk Date Distribution: Original Conformed Copy: Conformed - File Copy: Contractor (1) City Project File (1) City Clerk (1) Finance (1) H.11.c Packet Pg. 281 At t a c h m e n t : A t t a c h m e n t C - C h a n g e O r d e r 1 ( A m e n d m e n t N o . 1 w i t h T S R C o n s t r u c t i o n f o r t h e P r e s t o n S i g n a l M o d i f i c a t i o n P r o j e c t ) AGENDA REPORT MEETING DATE: February 11, 2020 Council Item TITLE: Consideration of a City Council Resolution Establishing a Training Policy for the Planning Commission/Site and Architectural Review Board PRESENTED BY: Steven Weiss, Planning & Development Services Director RECOMMENDATION: Adopt a resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING A TRAINING POLICY FOR THE GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD." 2030 VISION STATEMENT This action supports Our Mission: To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of fiscally responsible government. BACKGROUND: On December 12, 2019, the Planning Commission Chairman retired which created a vacancy on the commission. The city opened recruitment on December 20, 2019. The application process was closed on February 5, 2020 and the City received five applications to fill the vacancy. The interview process consists of an open interview at the council meeting. The process the City utilizes to fill vacant positions stems from Chapter 2.16 of the Title 2 of the Grand Terrace Municipal Code which establishes the Planning Commission/Site and Architectural Review Board as the Planning Agency of the City (“Planning Commission”). DISCUSSION: However, the City currently does not have a singular policy to provide guidance to planning commissioners on what trainings they are required to take or the required schedules. Staff is therefore recommending that the City Council formally establish a policy to address these issues. For example, the Planning Commission is required by Assembly Bill No. 1234 (adopted 2005) to take certain ethics training under the Political Reform Act and is also required to take workplace harassment training pursuant to Senate Bill 1343 (adopted 2018). Ethics training includes training on conflict of interest, Brown Act, and the Public Records Act, and must be completed within one year of appointment and every two H.12 Packet Pg. 282 years thereafter. Workplace harassment training includes training on sexual harassment prevention and must be completed within six months of appointment and every two years thereafter. Staff is recommending the City Council commit resources annually to ensure Planning Commissioners receive additional training though not required by California law. The League of California Cities (“League”) hosts a “Planning Commissioners Academy” where the League provides several educational seminars for planning commissioners in California, which can be a substantial benefit for the Planning Commission to assist in understanding planning and land use. The attached Resolution, (Attachment I), will establish a formal policy that requires Planning Commissioners to participate in trainings in addition to the training required under California law. Thus, in addition to the ethics and workplace harassment training required by California law, this Resolution will also require planning commissioners to take land use training by attending the League of California City’s “Planning Commissioners Academy” or such other equivalent training course as approved by the City Council. The land use training must be completed within one year of being appointed to the Planning Commission, and every two years thereafter. If a planning commissioner completed a training prior to the adoption of the Resolution, then subsequent training must be completed within two (2) years from the completion date of the initial training, and every two (2) years thereafter. If a planning commissioner has not completed a training prior to the adoption of the Resolution, then training must be completed within six (6) months of the adoption of the Resolution, and every two (2) years thereafter. The Resolution further provides that failure to complete the ethics, the workplace harassment, or the planning and land use training will be enough reason to remove a planning commissioner for cause under Section 2.16.030 of the Grand Terrace Municipal Code. FISCAL IMPACT: There is no fiscal impact to establishing a training policy for the Planning Commission. ATTACHMENTS: • Attachment I - Planning Commission Policy resolution (2) (DOC) APPROVALS: Steven Weiss Completed 02/06/2020 11:48 AM City Attorney Completed 02/06/2020 12:02 PM Finance Completed 02/06/2020 12:50 PM H.12 Packet Pg. 283 City Manager Completed 02/06/2020 1:33 PM City Council Pending 02/11/2020 6:00 PM H.12 Packet Pg. 284 01247.0005/629385.3 Page 1 of 3 RESOLUTION NO. ______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING A TRAINING POLICY FOR THE GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD WHEREAS, the City of Grand Terrace is a municipal corporation duly organized and existing pursuant to the California Constitution and the laws of the State of California (hereinafter the “City”); and WHEREAS, Chapter 2.16 of the Title 2 of the Grand Terrace Municipal Code establishes the Planning Commission as the Planning Agency of the City, which is known as the “Grand Terrace Planning Commission/Site and Architectural Review Board” (“Planning Commission”); and WHEREAS, pursuant to Section 2.16.030 of the Grand Terrace Municipal Code, the Planning Commission serves at the pleasure of the City Council and may be removed at any time, with or without cause; and WHEREAS, the Planning Commission is required to take ethics and conflicts of interest training pursuant to Assembly Bill No. 1234 (2005) and workplace harassment training pursuant to Senate Bill 1343 (2018); and WHEREAS, it is desirable that the Planning Commission receives training on California land use law; and WHEREAS, the City Council now desires to set forth policies relating to the education and training of the Planning Commission. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVES AS FOLLOWS: Section 1. Recitals. The foregoing recitals are true and correct and incorporated herein by this reference. Section 2. Training. The Planning Commission shall complete the following training: A. Conflict of Interest and Ethics. Ethics training meeting the requirements of Assembly Bill No. 1234 (adopted 2005) and as it may be amended from time to time. Planning commissioners shall complete this training within one (1) year of being appointed to the Planning Commission, and every two (2) years thereafter. B. Workplace Harassment. Workplace harassment training meeting the requirements of Senate Bill No. 1343 (adopted 2019) and as it may be amended from time to time. Planning commissioners shall complete this training within six (6) months of being appointed to the Planning Commission, and every two (2) years thereafter. H.12.a Packet Pg. 285 At t a c h m e n t : A t t a c h m e n t I - P l a n n i n g C o m m i s s i o n P o l i c y r e s o l u t i o n ( 2 ) [ R e v i s i o n 2 ] ( E s t a b l i s h T r a i n i n g P o l i c y f o r P l a n n i n g C o m m i s s i o n ) 01247.0005/629385.3 Page 2 of 3 C. Land Use. The League of California Cities’ “Planning Commissioners Academy”, or such other equivalent training course as approved by the City Council. Planning commissioners shall complete this training within one (1) year of being appointed to the Planning Commission, and every two (2) years thereafter. D. Computation of Time for Current Planning Commissioners. If a planning commissioner, who is currently serving on the Planning Commission as of the adoption of this Resolution, has completed a training prior to the adoption of this Resolution, then subsequent training must be completed within two (2) years from the completion date of the initial training, and every two (2) years thereafter. If a planning commissioner , who is currently serving on the Planning Commission as of the adoption of this Resolution, has not completed a training prior to the adoption of this Resolution, then training must be completed within six (6) months of the adoption of this Resolution, and every two (2) years thereafter. Section 3. Proof of Completion. Proof of completion of the trainings required by this Resolution shall be submitted to the City Clerk. Section 4. Removal. Failure by a planning commissioner to timely complete any training required by this Resolution shall serve as sufficient reason to remove a planning commissioner from the Planning Commission for cause pursuant to Section 2.16.030 of the Grand Terrace Municipal Code, provided that a planning commissioner’s failure to attend the League of California City’s “Planning Commissioners Academy”, or such other equivalent training course, shall not be cause for removal if the City does not pay for a planning commissioner’s attendance thereof. Section 5. Non-limiting. Notwithstanding any part of this Resolution, this Resolution shall not limit the City Council’s authority to remove planning commissioners with or without cause pursuant to Section 2.16.030 of the Grand Terrace Municipal Code. In the event that any conflict exists between this Resolution and the Grand Terrace Municipal Code, the Grand Terrace Municipal Code shall govern. Section 6. Effective Date. This Resolution shall be effective immediately upon its adoption. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on 11th day of February, 2020. _____________________________ Darcy McNaboe, Mayor ATTEST: _________________________ Debra L. Thomas, City Clerk H.12.a Packet Pg. 286 At t a c h m e n t : A t t a c h m e n t I - P l a n n i n g C o m m i s s i o n P o l i c y r e s o l u t i o n ( 2 ) [ R e v i s i o n 2 ] ( E s t a b l i s h T r a i n i n g P o l i c y f o r P l a n n i n g C o m m i s s i o n ) 01247.0005/629385.3 Page 3 of 3 APPROVED AS TO FORM: _________________________ Adrian R. Guerra, City Attorney H.12.a Packet Pg. 287 At t a c h m e n t : A t t a c h m e n t I - P l a n n i n g C o m m i s s i o n P o l i c y r e s o l u t i o n ( 2 ) [ R e v i s i o n 2 ] ( E s t a b l i s h T r a i n i n g P o l i c y f o r P l a n n i n g C o m m i s s i o n )