02/25/2020CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● FEBRUARY 25, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter
within its jurisdiction. If you wish to address the City Council, you are invited to complete a Request to Speak Form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the
appropriate time and each person is allowed three (3) minutes speaking time.
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during
regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda
items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-
ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours.
In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of
the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later
requests will be accommodated to the extent feasible.
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
Agenda Grand Terrace City Council February 25, 2020
City of Grand Terrace Page 2
A. SPECIAL PRESENTATIONS
PRESENTATION OF CERTIFICATE OF RECOGNITION TO LIEUTENANT DOUG
WOLFE OF THE SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 02/11/2020
DEPARTMENT: CITY CLERK
3. Attachments to Regular Meeting Minutes for February 11, 2020
DEPARTMENT: CITY CLERK
4. City Department Monthly Activity Report - January 2020
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
5. Approval of Resolution 2020-XX Rescinding a Prior City Council Policy Prohibiting Merit
Increases to Eligible Employees
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, RESCINDING A PRIOR CITY COUNCIL POLICY
PROHIBITING MERIT INCREASES FOR ELIGIBLE EMPLOYEES
DEPARTMENT: CITY MANAGER
6. Quarterly Business License Report Ending December 31, 2019
RECOMMENDATION:
Receive and file the Quarterly Business License Report ending December 31, 2019.
DEPARTMENT: FINANCE
Agenda Grand Terrace City Council February 25, 2020
City of Grand Terrace Page 3
7. Monthly Financial Report for December-2019
RECOMMENDATION:
Receive and file the December-2019 Monthly Financial Report.
DEPARTMENT: FINANCE
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Bill Hussey
Council Member Sylvia Robles
Mayor Pro Tem Doug Wilson
Mayor Darcy McNaboe
F. PUBLIC HEARINGS
8. Prioritization of Funding Recommendations for Community Development Block Grant
(CDBG) Funds for Program Year 2020-2021
RECOMMENDATION:
1) Conduct a public hearing for the prioritization of eligible applications for 2020-2021
Community Development Block Grant (CDBG) funding; and,
2) Prioritize funding allocations and authorize staff to submit the City's CDBG funding
recommendation to the County of San Bernardino Economic Development Agency.
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
G. UNFINISHED BUSINESS - NONE
Agenda Grand Terrace City Council February 25, 2020
City of Grand Terrace Page 4
H. NEW BUSINESS
9. Award of $2,000 in Community Benefit Funds to the Sheriff's Central Station Explorer
Post 508
RECOMMENDATION:
Approve the Community Benefit Fund grant application from the San Bernardino County
Sheriff’s Central Station Explorer Post 508 and award the grant amount of $2,000.
DEPARTMENT: FINANCE
10. Historical and Cultural Activities Committee Appointment and Adopt a Resolution
Returning the Regular Member Positions to Seven
RECOMMENDATION:
Appoint Lynn Smith to fill the unexpired regular term continuing to June 30, 2020
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, STATE OF CALIFORNIA, RE-ESTABLISHING ORIGINAL POLICY THAT
THE HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE SHALL BE
COMPRISED OF SEVEN MEMBERS
DEPARTMENT: CITY CLERK
11. Appointment of Planning Commission Member to Fill Planning Commission Vacancy
RECOMMENDATION:
Conduct interviews and take the following action:
1. Appoint one (1) person to the Planning Commission to fill the vacancy left by the
former Chairman with the term expiring on June 30, 2020.
DEPARTMENT: CITY CLERK
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
J. CITY MANAGER COMMUNICATIONS
K. CLOSED SESSION - NONE
Agenda Grand Terrace City Council February 25, 2020
City of Grand Terrace Page 5
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, March 10, 2020 at 6:00
PM. Any request to have an item placed on a future agenda must be made in writing
and submitted to the City Clerk’s office and the request will be processed in accordance
with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● FEBRUARY 11, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
February 11, 2020 at 6:00 p.m.
Invocation
The Invocation was given by Pastor Mike Leno of Azure Hills Seventh Day Adventist
Church.
Pledge of Allegiance
The Pledge of Allegiance was led by Claudio Espino, Senior Financial Coach with
Credit.org.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Alan French Public Works Director Present
Steven Weiss Planning & Development Services Director Present
Cynthia A. Fortune Assistant City Manager Present
A. SPECIAL PRESENTATIONS
Proclamation - Inland Empire Saves Week (Part of America Saves) - Credit.org.
Claudio Espino, Senior Financial Coach with Credit.org accepted the Proclamation on
behalf of America Saves.
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Minutes Grand Terrace City Council February 11, 2020
City of Grand Terrace Page 2
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
None.
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 01/28/2020
3. Attachments to Minutes - 01/28/2020
4. Approval of Minutes – Special Meeting Workshop – 01/29/2020
5. Attachments to Minutes - 01/29/2020
6. Approval of Minutes – Special Meeting Workshop – 01/31/2020
7. December 2, 2019 and January 13, 2020 Historical & Cultural Activities Committee
Minutes and November 14, 2019 Parks & Recreation Advisory Committee Meeting
Minutes
RECEIVE AND FILE.
8. Check Register No. 12312019 in the Amount of $650,563.95 for the Period Ending
January 31, 2020.
APPROVE CHECK REGISTER NO. 01312020 IN THE AMOUNT $650,563.95 AS
SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR
FISCAL YEAR 2019-20.
D. PUBLIC COMMENT
Isaac Steinline, Grand Terrace dropped off a speaker card to express his concern
regarding public safety issues in The Highlands apartments.
Scott Ward, Field Representative for San Bernardino County Board of Supervisor,
Dawn Rowe wanted to introduce himself to the residents of the City of Grand Terrace
and to the City Council.
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Minutes Grand Terrace City Council February 11, 2020
City of Grand Terrace Page 3
E. CITY COUNCIL COMMUNICATIONS
Sub-Committee/Ad Hoc Committee Communications
9. Council Ad-Hoc Committee (Local Veteran Selection to be Honored at the Miller Park
Amphitheater Veterans Memorial in the City of Fontana) Update
Council Member Jeff Allen and Council Member Bill Hussey took this opportunity to
announce the Ad Hoc Committee Local Veteran Selection, Toshiro Henry “Hank”
Kanbara, to be honored at the Miller Park Amphitheater Veteran Memorial in the City of
Fontana.
RECEIVE AND FILE THE AD-HOC COMMITTEE UPDATE AND/OR PROVIDE
DIRECTION TO STAFF AND AD HOC COMMITTEE
RESULT: RECEIVED AND FILED
Council Member Jeff Allen
Council Member Jeff Allen attended the following:
On January 29, 2020:
• Special Council Meeting Quarterly Training – Council Best Practices which was
presented by Confidence Consulting.
On January 30, 2020:
• Ad Hoc Committee meeting with Council Member Bill Hussey
• State of the 47th District where Assemblymember Eloise Reyes recapped the
past years accomplishment in the 47th Assembly District
On January 31, 2020
• City Council and Planning Commission Special Meeting Workplace Harassment
Prevention Training For City Supervisors and City Officials conducted by the
California Joint Power Insurance Authority
On February 4, 2020
• Omnitrans Connect SoCal Meeting held at Grand Terrace City Hall
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Minutes Grand Terrace City Council February 11, 2020
City of Grand Terrace Page 4
On February 5, 2020 Council Member Allen attending the Omnitrans Board Meeting and
discussed the following:
• Connect SoCal
• Approve $5.4 million for the purchase of four (4) zero emissions buses and
authorize Omnitrans eligibility to apply for grants request to assist with the
purchase.
Council Member Allen is looking forward to the Grocery Outlet Grand Opening
scheduled for February 20, 2020.
Council Member Bill Hussey
Council Member Bill Hussey thanked everyone for their condolences for the recent
passing of his mother.
Council Member Sylvia Robles
Council Member Sylvia Robles announced that she attended the Workplace
Harassment Prevention Training and the team building exercise for the City Council.
Mayor Pro Tem Doug Wilson
Mayor Pro Tem Doug Wilson attended the Workplace Harassment Prevention Training
and the team building exercise for the City Council which he found to be worthwhile.
Mayor Darcy McNaboe
Mayor Darcy McNaboe attended the Workplace Harassment Prevention Training and
the City Council Special Meeting for team building. She is also looking forward to the
ribbon cutting ceremony on February 20, 2020 for Grocery Outlet.
F. PUBLIC HEARINGS - NONE
G. UNFINISHED BUSINESS - NONE
H. NEW BUSINESS
10. Resolution and Ordinance for Ratification and Adoption of the 2019 California Fire Code
with Local Amendments
Steven Weiss, Director of Planning & Development Services gave the PowerPoint
presentation for this item.
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Minutes Grand Terrace City Council February 11, 2020
City of Grand Terrace Page 5
Lengthy discussion and questions ensued regarding the Summary of Amendments to
the 2019 California Fire Code which City Council believes presents itself as overreach
and how it would affect the City of Grand Terrace and its residents.
Adam Panos, Deputy Fire Marshal with the San Bernardino County Fire Protection
District answered all of the questions that the City Council presented regarding the
County amendments being proposed to the City.
Adrian Guerra, City Attorney advised the City Council that State law requires each City
have a fire code. By default, the City defaults to the 2019 State Fire Code. A City has
options to amend that State Fire Code for local, climatic, geological, and topographical
reasons. The City Council has the authority to use the 2019 State Fire Code and the
City does not have to use the County amendments. The only item before the City
Council is which code to enforce; the 2019 State Fire Code as approved by the State, or
the State Code with the amendments that the County has adopted. Two other options
the City Council has is to pick and choose which County provisions they like and which
ones they don’t and adopt that version, or the City Council can adopt a different
ordinance which is solely what the City Council wants.
City Attorney Guerra explained that until such time as the City Council adopts an
ordinance, first and second reading and 30 days thereafter, until that effective date of
the ordinance, the City is governed by State law.
City Attorney Guerra also added if the motion is granted, City Council provide Staff
direction on what issues to focus on before coming back with a proposed ordinance.
Council Member Hussey moved, with a second from Mayor Pro Tem Wilson to direct
Staff to review all of the amendments proposed by the San Bernardino County Fire
Protection District with respect to the amendments to the 2019 Fire Code and to bring
back a revised ordinance which addresses the amendments that Staff believes are best
applicable to the City and remove those provisions that Staff does not believe are
beneficial to the City.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
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Minutes Grand Terrace City Council February 11, 2020
City of Grand Terrace Page 6
11. Amendment #1 to Agreement with TSR Construction for the Preston Signal Modification
Project to Add to Scope of Work and Increase Maximum Contract Amount from $82,000
to $117,800.
Alan French, Director of Public Works gave the PowerPoint presentation for this item.
1. APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE AMENDMENT
#1 TO AGREEMENT WITH TSR CONSTRUCTION AND INSPECTIONS,
SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM.
2. AUTHORIZE CITY MANAGER TO EXECUTE CHANGE ORDER FOR
ADDITIONAL WORK AUTHORIZED BY AMENDMENT NO. 1.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
12. Consideration of a City Council Resolution Establishing a Training Policy for the
Planning Commission/Site and Architectural Review Board
Steve Weiss, Director of Planning and Development Services gave the PowerPoint
presentation for this item.
Jeremy Briggs, Grand Terrace sent an email expressing his concerns regarding who
would be providing and outlining the training.
ADOPT A RESOLUTION ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING A TRAINING
POLICY FOR THE GRAND TERRACE PLANNING COMMISSION/SITE AND
ARCHITECTURAL REVIEW BOARD."
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
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Minutes Grand Terrace City Council February 11, 2020
City of Grand Terrace Page 7
J. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager announced that the City’s 2020 Activity Guide has been
delivered to each household in the City of Grand Terrace.
City Manager Duffey announced the following:
· Thursday, February 13, 2020 beginning at 6:00 pm in the City Hall Community
Room - An invitation to residents to be part of the Planning Committee for the
City of Grand Terrace Community Day which will be held June 6, 2020.
· Wednesday, February 19, 2020 beginning at 6:00 p.m. - Rabies Vaccination
Clinic hosted by the City and held at City Hall.
· Thursday, February 27, 2020 beginning at 6:00 pm - State of the City Address by
Mayor Darcy McNaboe and hosted at the Vista Blue Mountain facility located at
22325 Barton Rd.
· Saturday, March 7, 2020 beginning at 8:00 am - Walk on Blue Mountain
K. CLOSED SESSION - NONE
L. ADJOURN
Mayor Darcy McNaboe closed the Regular Meeting of the City Council in memory of
Council Member Bill Hussey’s mother, Charlene Hussey. The Next Regular Meeting of
the City Council will be held on Tuesday, February 25, 2020 at 6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● FEBRUARY 11, 2020
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
February 11, 2020
City Council Minutes
PowerPoint Presentations
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AAd-Hoc Committee Update
Local Veteran Selection to be Honored at the
Miller Park Amphitheater Veterans Memorial
in the City of Fontana
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ADOPTION OF THE 2019 CALIFORNIA FIRE CODE
WITH LOCAL AMENDMENTS
CITY COUNCIL MEETING
FEBRUARY 11, 2020
Background
Every three (3) years, the State of California, through the State Fire Marshal, amends and adopts the California Fire Code. The most recent amendments were completed and publicized on July 1, 2019. Local jurisdictions must enforce
the State Code.
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SAN BERNARDINO COUNTY BOARD
OF SUPERVISORS
The San Bernardino County Board of Supervisors acting as the
Board of Directors for the San Bernardino County Fire Protection
District considered and approved the 2019 Fire Code with local
amendments for final adoption on January 28, 2020 pursuant to
its Ordinance No. 20-01.
When the District adopts the 2019 Fire Code with local
amendments, the District is required to have their ordinance
ratified by the City.
AMENDMENT TO CHAPTER 15.18
Ratification of the County Fire Code, existing Chapter 15.18 of the Grand Terrace Municipal Code must be updated
Adopt by resolution that the City Council will also set a public hearing for February 25, 2020 to hear input from the public prior to the proposed second reading and adoption of the 2019 Fire Code with local amendments.
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Recommendation
Staff recommends the City Council will set a public hearing for February 25,
2020 to hear input from the public prior to the proposed second reading and
adoption of the 2019 Fire Code with local amendments.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, RATIFYING THE SAN BERNARDINO COUNTY FIRE PROTECTION
DISTRICT BOARD’S ADOPTION OF THE 2019 CALIFORNIA FIRE CODE WITH
LOCAL AMENDMENTS FOR ENFORCEMENT WITHIN THE CITY OF GRAND
TERRACE AND SETTING A PUBLIC HEARING PRIOR TO ADOPTION BY REFERENCE
OF THE 2019 CALIFORNIA FIRE CODE WITH LOCAL AMENDMENTS
Recommendation
Staff recommends the City Council direct the City Attorney to Read the Title
of, Waive further reading of, and Introduce the ordinance entitled
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, ADOPTING BY REFERENCE THE 2019 CALIFORNIA FIRE CODE AS
AMENDED BY SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
ORDINANCE NO. 20-01 AND REPEALING AND REPLACING GRAND TERRACE
MUNICIPAL CODE CHAPTER 15.18 IN ITS ENTIRETY TO INCORPORATE THE NEW
CODE AS AMENDED
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Thank you!
CITY COUNCIL MEETING
FEBRUARY 11, 2020
SUMMARY OF AMENDMENTS TO THE 2019 CALIFORNIA
FIRE CODE
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www.sbcfire.org
San Bernardino County Fire
Protection District
2019 FIRE CODE ADOPTION
Adam Panos
Deputy Fire Marshal
February 11, 2020
PRESENTATION TO THE CITY OF GRAND TERRACE
www.sbcfire.orgSan Bernardino County FireDuty, Honor, Community
2019 FIRE CODE ADOPTION
• State Building Standards Commission publishes California Fire
Code every 3 years
• Contains regulations that pertain to fire safe building standards.
• Becomes effective throughout California 180 days after publication
•Local fire agencies adopt these regulations and may also make
local amendments as necessary
• Must be justified based on local climatic, geological and/or
topographical conditions.
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www.sbcfire.orgSan Bernardino County Fire
Duty, Honor, Community
2019 FIRE CODE ADOPTION
Significant amendments include:
• Additional annual operational permits in order to address certain local
hazards (carry over from 2017 ord.)
• Conditions, restrictions, and clarifications for open burning and to
comply with local AQMD requirements (carry over from 2017 ord.)
• Fire apparatus access road widths, surface, grade etc. and other
aspects (carry over from 2017 ord.)
www.sbcfire.orgSan Bernardino County FireDuty, Honor, Community
2019 FIRE CODE ADOPTION
Significant amendments include:
• Clarification for building addressing per local emergency response
needs (some new language to comply with T-14 CCR in SRA.)
• Clarified requirements for fire protection water supply and fire hydrants
per local emergency response needs (carry over from 2017 ord.)
• Amended requirement for fire sprinkler system for buildings 5,000
square feet or greater (carry over from 2017 ord.)
• Amended requirements for pallet manufacturing storage and recycling
facilities (new language comply with local standards)
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www.sbcfire.orgSan Bernardino County Fire
Duty, Honor, Community
2019 FIRE CODE ADOPTION
Additional Health and Safety Code requirements
• Before approval, the SBCFPD must transmit the draft ordinance to
cities within the Fire District
o 30 day review period to review and provide comments
o Some comments received, staff is addressing concerns
• After approval, annexed cities must ratify the ordinance through an
official action in order for it to become effective
www.sbcfire.orgSan Bernardino County FireDuty, Honor, Community
QUESTIONS?
2019 FIRE CODE ADOPTION
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Original Scope
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Amendment 1
Op
-Open Cut Trench
-Install Conduits
-Backfill Trench
-Pave Surface
-Trench in Public Right of
Way
-Install Conduit
_Backfill Trench
AF1
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Slide 4
AF1 Open Cut Trench
Alan French, 2/11/2020
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Questions?
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PLANNING COMMISSION
TRAINING POLICY
CITY COUNCIL MEETING
FEBRUARY 11, 2020
Background
Chapter 2.16 of the Title 2 of the Grand Terrace Municipal Code establishes the Planning Commission/Site and Architectural Review Board as the Planning Agency of the City (“Planning Commission”)
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Policy
The City currently does not have a singular
policy to provide guidance to planning
commissioners on what trainings they are
required to take or the required schedules
Ethics Training
The Planning Commission is required by Assembly
Bill No. 1234 (adopted 2005) to take certain ethics
training under the Political Reform Act
Conflict of interest, Brown Act, and the Public
Records Act,
Must be completed within one year of
appointment and every two years thereafter
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Workplace Harassment Training
Harassment training pursuant to Senate Bill 1343
(adopted 2018)
Sexual harassment prevention
Must be completed within six months of
appointment and every two years thereafter
Resources
The League of California Cities (“League”) hosts
a “Planning Commissioners Academy” where
the League provides several educational
seminars for planning commissioners to assist in
understanding planning and land use.
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Formal Policy
Establish a formal policy that requires Planning Commissioners to participate in trainings in addition to the training required under California law
Ethics and workplace harassment training
Land Use training
Failure to complete the ethics, the workplaceharassment, or the planning and land use trainingwill be enough reason to remove a planningcommissioner for cause under Section 2.16.030 ofthe Grand Terrace Municipal Code.
Recommendation
Staff recommends the City Council establish:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA ESTABLISHING A TRAINING
POLICY FOR THE GRAND TERRACE PLANNING
COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD
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City Manager’s Update
2/11/2020
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AGENDA REPORT
MEETING DATE: February 25, 2020 Council Item
TITLE: City Department Monthly Activity Report - January 2020
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes January 2020 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they’ve worked on in the past month which may be of interest to
City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• Dept. Monthly Report - January 2020 (PDF)
APPROVALS:
G. Harold Duffey Completed 02/20/2020 4:34 PM
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City Attorney Completed 02/20/2020 5:03 PM
Finance Completed 02/20/2020 7:09 PM
City Manager Completed 02/20/2020 7:09 PM
City Council Pending 02/25/2020 6:00 PM
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MONTHLY REPORT
January 2020
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Organizational Chart .............................................................................. 2
City Clerk ............................................................................................... 3
Committee/Commissions .............................................................. 8
City Manager ....................................................................................... 12
Senior Center ............................................................................. 16
Senior Bus Program ................................................................... 19
Communications ......................................................................... 24
Planning and Development .................................................................. 28
Code Enforcement .......................................................................45
Weekend Code ............................................................................46
Parking/Graffiti .............................................................................47
Animal Control .............................................................................48
Public Works .........................................................................................50
Maintenance ................................................................................52
Citizen Response System (Work Orders)....................................52
Park Maintenance ........................................................................60
Sheriff’s Contract ..................................................................................65
San Bernardino County Fire..................................................................67
Page | 1
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records Management Building & Safety Storm Drain Maintenance Payroll
FPPC Filings Code Enforcement
Facilities Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
Page | 2
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City Clerk
•Agenda Processing
•Elections
•Records Management
•FPPC Filings
•Public Records
Page | 3
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City of Grand Terrace
City Clerk’s Department
.
DATE: February 20, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT: January 2020 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with two (2) positions that include the City Clerk and its Office Specialist. The primary responsibilities for this department are Council Support Services, Records Management, Administrative Processing, Board Administration and Election Services. Each of these functions require a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records
manager for all City documents it is imperative that this process be accurate to ensure the preservation of the City’s history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the Community Redevelopment Agency.
The total number of agendas processed for the month of January 2020 is four (4), spending a total of ten (10) hours preparing the agenda packet together with delivery and producing 276 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
August 2 1 3
September 2 0 2
October 2 0 2 November 1 0 1
December 1 0 1
January 2 2 4
Total Processed 10 3 13
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RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified and published, when appropriate. It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions processed for the month of January 2020 is one (1) and the number
of Ordinances processed for the month of January 2020 is one (1) .
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY TOTALS
August 2 0 2
September 4 0 4
October 2 2 4
November 2 1 3
December 1 0 1 January 1 1 2
Total Processed 12 4 16
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if presentation will be held at another venue. For the month of January 2020, twenty-eight (28) Certificates of Recognition, one (1) In Memoriam Adjournment and one (1) Proclamation were prepared on behalf of the City Council.
Month Certificate of Acknowledgment w/Pin
Certificate of Recognition w/Pin Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total
August 0 28 0 0 0 1 29
September 1 0 0 1 36 1 39
October 1 0 0 0 0 2 3
November 0 0 0 0 0 1 1
December 0 0 0 2 0 0 2
January 0 28 0 1 0 1 30
Total 2 56 0 4 36 6 104
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CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents include contracts and agreements and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan and file. For the month of January 2020, Council approved zero (0) agreements.
CONTRACTS & AGREEMENTS PROCESSED
August 5
September 1
October 5 November 1
December 0
January 0
Total 12
RECORDS REQUESTS
The City Clerk’s office received twenty-three (23) Requests for Copies of Public Records for the
month of January 2020. Nineteen (19) requests were completed within the Government Code
Section 6253(c)’s requirement of ten (10) calendar days, with four (4) completed within the 14-
day extension. The total number of pages provided in response to those requests were 104
pages with two (2) letters to Requestor advising there were no records responsive to the
request.
RECORDS REQUEST SUMMARY
Month
Requests Received Completed Within 10 Days
Completed with 14-Day Extension
# of Pages Provided
Letter to Requestor – No Records
August 21 18 3 89 5
September 12 12 0 123 2
October 10 9 1 555 0
November 12 8 2 78 2
December 5 5 0 104 0
January 23 19 4 104 2
Total Requests 83 71 10 1,053 11
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CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating and responding to internal department requests, external agency cooperation and legislative bodies. For the month of January 2020, the City Clerk’s office responded to 265 telephone calls from residents, contractors, vendors, consultants and in-house customer service assistance to City staff.
TELEPHONE CUSTOMER SERVICE
August 413
September 426 October 508
November 371
December 268 January 265
Total Calls 2,251
HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee and City Manager and City Council, maintains the committee minutes of its proceedings and provides support for the Annual Art Show, Country Fair and City Birthday Party.
Month Committee Meeting
Emails w/Committee Members & Vendors
Written Correspondence w/Committee Members
Telephone Calls with Committee Members & Vendors
Art Show/Country Fair & City Birthday Prep & Attendance
Total # of Hours
August 1.00 0 .50 0 0 1.50
September 1.00 1.00 .50 1.00 0 3.50
October 1.00 1.00 .50 1.50 0 4.00
November 1.50 1.00 .50 1.50 7.00 11.50
December 1.50 1.00 .50 1.50 4.00 8.50
January 0.00 1.00 .50 .50 0 2.00
TOTAL # HOURS 7.00 5.0 3.00 5.50 11.00 31.00
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COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up-to-date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities Committee 8 0 2
Planning Commission 5 0 1
Parks & Recreation Committee 5 0 0
URGENT/HIGH PRIORITY PROJECTS:
FPPC Compliance
Scan FPPC documentation into Electronic Document Management System database within 24 hours of receipt (i.e. Statement of Economic Interests and public official appointments).
No update at this time.
City Intranet
Increase the content on the City’s Intranet, by department.
Began uploading various materials to the Intranet i.e. GT City Directory and Legislative Representatives. Will continue to identify additional information for upload.
Telephone System Improvements
Continue to monitor and ensure all incoming telephone calls are answered timely by staff’s Office Specialist. Additionally, update the telephone directory timely as any changes occur.
Updated phone tree with hours of operation recording, holiday closure recording and after hours and emergency recording. Will purchase headsets for those personnel whose responsibility is to answer the telephones.
This priority project was completed on October 29, 2019.
Technology Program – Tablet Use
Accommodate the needs/requests of City Council Members to access their agenda, documents, Power Points, E-Mails and applications as the dais and on the go, while eliminating printed paper.
On July 23, 2019, Staff directed Onsite Computing to purchase Microsoft Surface Pros. Upon receipt of the computers and peripherals, Onsite Computing will configure all of
the software to interface with one another. Upon completion, staff will contact each City Council Member to arrange any necessary training.
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On August 4, 2019, Onsite Computing has purchased the Microsoft Surface Pros and requires the following software purchase:
• Drawboard PDF Pro software for installation
• Coordinate a date and time to have the Mayor and City Council Members login to
their new device.
• Complete profile set up
• Software registration for all software under the user profiles
• Test Systems This priority project was completed on September 12, 2019. Facebook Live and Twitter
Using Facebook Live and Twitter to increase public engagement. Comments can be loaded during the live feed and the City Clerk can read them during public comment or when the item is
being discussed. The City is identifying and evaluating the pros and cons before testing this approach in a
public forum for any potential risk and if it is the desire to proceed, clear ground rules would need to be established.
Bring back update and determination to a future City Council meeting. City Adopted Budgets and Agenda Packets The City Clerk’s department has coordinated with the San Bernardino County Library to identify a location within the Library to place the City’s adopted Budgets and Agenda Packets for both City Council and Planning Commission for ease of access to the public. This priority project was completed on July 30, 2019. Community Posting Board
Develop a Community Posting Board that is freely accessible to members of the public without any restriction.
Purchase was made of Outdoor Message Board. Upon receipt, maintenance will install on the west side of the building.
This priority project was completed October 31, 2019
Manage City Neighborhood Recognition Programs Coordinate the recognition of neighborhoods/ individuals that have gone above and beyond to help make the Community a better place to live. City Council should decide to conduct this recognition monthly, quarterly, bi-annually or annually.
Recognition Guidelines are currently being researched and recommendations will be brought back to the City Council for review, approval and implementation.
No update at this time.
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Annual Acknowledgment Program Annually recognize community volunteers at a City Council meeting.
The City Clerk will coordinate during the spring months annually, a reception prior to a City Council meeting to recognize all of the City’s volunteers.
No update at this time. City Council Agenda Modifications Modify agenda to include updated information and language to ensure compliance with the
American with Disabilities Act. This priority project was completed on September 4, 2019.
Scanning
Prepare a Scanning Schedule to prioritize those records to be placed into the Electronic Document Management System database covering the year 2016 to present.
No update at this time. Records Destruction
Identify records stored beyond retention and facilitate timelier disposal of outdated records.
No update at this time. City Clerk’s Department Operations Manual Develop a standardized checklist/manual for office operations.
Began compiling step-by-step instructions for Office Specialist duties and responsibilities.
This priority project was completed on December 2, 2019.
Increase Awareness of Online Public Material Increase public awareness of the City’s improved access to its official records placed on the
City’s website under its public portal titled “Online Documents” This priority project was completed on February 18, 2020.
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Increase Participation in City Council Meeting Invocations Improve outreach to community churches to increase participation in providing invocations at City Council meetings. Reached out to approximately 60 churches throughout Colton, San Bernardino and Loma Linda to obtain commitments and add to the City’s Invocation list.
This priority project was completed on November 27, 2019. System in Place for Continued Recruitment. Lighting in City Council Chamber
Replace Council Chamber lights with LED to enhance picture quality both on the web stream and Channel 3.
No update at this time.
City Hall Information Kiosks Continue to provide updated materials and publications in the kiosk racks of City Hall. This priority project was completed on August 2, 2019. System in Place for Bi-Weekly Review and Updates.
City Council Chamber Reception Area Upgrade Create an inviting space for City Council receptions and celebrations in the foyer to the Council Chamber. Décor would include furniture and the display of Resolutions and Proclamations bestowed upon the City and would also include photographs/artworks. No update at this time.
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City Manager’s Office
•City Manager’s Office
•Human Resources
•Senior Center
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DATE: February 18, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Cynthia A. Fortune, Assistant City Manager
SUBJECT: January-2020 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
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HUMAN RESOURCES
Mission: It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety.
Increase Participation in City and community activities while seeking knowledge, enthusiasm and an
improved quality of life for ourselves, co-workers and the community. Respect
Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices.
Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength.
CORE SERVICES 1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization. 3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by: maintaining compliance with employment laws and government regulations, providing management and employee training, and developing policies and procedures. 4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation. 5. Retaining our valued employees by: assuring effective leadership qualities in our managers; furnishing technical, interpersonal and career development training and coaching; supplying relevant feedback to management; and enhancing two-way communication between employees and management.
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TABLE 1 Recruitment Activity
Description
Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Recruitments Initiated 2 0 1 0 1 1
Recruitments in Progress 4 0 1 0 0 0
Recruitments Pending 0 0 0 0 0 0
Applications Processed 4 0 0 0 3 0
New Hires Processed 2 2 0 0 0 0
Description
Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Recruitments Initiated 1
Recruitments in Progress 0
Recruitments Pending 0 Applications Received/Processed 23
New Hires Processed 1*
*Hire of Office Specialist for the City Clerk’s Department.
TABLE 2 Employee Job Performance Activity
Description
Jul- 2019 Aug- 2019 Sept2019 Oct- 2019 Nov- 2019 Dec- 2019
Evaluations Processed 0 0 0 0 0 0
Description
Jan- 2020
Feb- 2020
Mar- 2020
Apr- 2020
May- 2020
Jun- 2020
Evaluations Processed 0
TABLE 3 Benefits Activity
Description
Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Employee Changes/Inquiries 1 3 0 0 0 0
ADP Change Transactions 1 4 0 0 0 0
Description
Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Employee changes/Inquiries 1
ADP Change Transactions 1
*During the City’s benefits open enrollment period (October-2018), employees authorized changes to
their health, dental, visions and insurance benefits and deductions.
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SENIOR CENTER
Mission:
To provide recreational, educational and social activities for the seniors in the community and to enrich our seniors lives through friendship, activities, education and nourishment.
Core Values: Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational and recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Nutrition Program (# of meals served) 580 594 490 579 503 543
Arts and Crafts Classes 26 31 36 25 24 30
Bingo 41 45 54 49 51 48
Bridge 27 32 32 28 24 23
Bunco 27 33 72 28 24 38
Coffee with Megan 71 57 39 61 56 58
Exercise Classes 79 108 114 90 75 81
Garden Club 10 7 10 11 8 10 Morning Glories (quilting) 23 26 26 27
0
25 23 Movies with Solomon 0 0 0 0 0 0 Paint Classes 8 10 10 12
1
18 16 Card Game Night (Wednesday) 15 22 70 21 20 17 Zumba 46 0 45 40 28 35
Kings Corner 49 61 70 62 45 30 Cribbage 11 17 18 16 10 0 Cell Phone Class 7 8 12 12 15 11 Loteria - 24 - 24 21 25
SPECIAL EVENTS
Monthly Birthday Celebration 26 31 25 29 23 25
Entertainment (2nd Fri. each mo.) 25 24 15 29 49 31
Volunteer Meeting 16 0 26 0 0 0 Hydration Station 42 32 0 0 0 0 Bus Pass Distribution 32 0 35 28 23 0
4th of July Party / Sept Pizza Party / 41 - 49 - - - Health Screening 26 24 20 0 0 10 Christmas / Holiday Celebration - - - - 57 55 Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2020 Feb- 2020
Mar- 2020
Apr- 2020
May- 2020
Jun- 2020
Nutrition Program (# of meals
served)
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party
Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
*- Due to a transition in staff at the Senior Center in the month of January 2020, we were not able to
obtain the January 2020 numbers for the Senior Center Activities
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0
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200
300
400
500
600
700
800
900
July August September October November December
580 594
490
579
503 543
739
860 980 1171 1299
783
Monthly Summary (2019-20)
July-2019 -December-2019
# of Meals Served Activity Attendance
0
0.2
0.4
0.6
0.8
1
1.2
January February March April May June
Monthly Summary (2019 -20)
January-2020 -June-2020
# of Meals Served Activity Attendance
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TABLE 2 Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Within City Limits (Senior Center, Stater Brothers, Library)
188 222 87 220 129 114
Outside City Limits (Walmart, 99cent store, Ross) 149 159 60 168 92 68
Special Events/Trips 20 20 0 14 12 0
Description
Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Within City Limits (Senior Center, Stater Brothers, Library)
117
Outside City Limits (Walmart, 99cent store, Ross) 172
Special Events/Trips 0
TABLE 3 # of Rides
Description
Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Within City Limits (Senior Center, Stater Brothers, Library)
363 448 207 331 254 238
Outside City Limits (Walmart, 99cent store, Ross) 310 376 136 282 170 233
Special Events/Trips 40 40 0 30 21 0
Description Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Within City Limits (Senior Center, Stater Brothers, Library)
210
Outside City Limits (Walmart, 99cent store, Ross) 296
Special Events/Trips 0
Page | 19
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42%
58%
0%
January 2020 Rides
Within CL
Outside CL
Special Trips
51%49%
0%
December 2019 Rides
Within CL
Outside CL
Special Trips
Page | 20
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Oct-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting.
Values: Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant and timely financial information to the public.
Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects.
1.Disbursements – to facilitate timely and accurate payments of the City’s financial obligationswhich includes vendor payments, employee and resident reimbursements, and payroll.2.Financial Reporting – to provide accurate and meaningful reporting on the City’sfinancial condition through the City’s monthly and annual financial reports.3.Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4.Revenue and Treasury Management – to bill and collect revenue while providing cost- effectivefinancing, investments and cash collection of the City’s resources to enhance the City’sfinancial condition.
Page | 21
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TABLE 1 Financial Activity
Description
Jul- 2019
Aug- 2019
Sept- 2019
Oct- 2019
Nov- 2019
Dec- 2019
Invoices Processed 14 109 99 157 130 110
Checks Issued 55 119 61 78 122 73
Purchase Orders Established 17 35 16 21 7 14
Revenue Receipts Recorded 48 31 18 43 36 50
Description
Jan- 2020
Feb- 2020
Mar- 2020
Apr- 2020
May- 2020
Jun- 2020
Invoices Processed 151
Checks Issued 80
Purchase Orders Established 24
Revenue Receipts Recorded 20
14
55
17
48
109
119
35 31
99
61
16 18
157
78
21
43
130
122
7
36
110
73
14
50
0
20
40
60
80
100
120
140
160
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1.Check Register; and2.General Fund Monthly Financial Report (revenues less expenditures).
Quarterly: 1.Business License Report; and2.Treasurer’s Report (current cash flow and fund balance); and
3.1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual: Audited Annual Financial Reports for the following: 1.City – all Funds;2.Measure I – Fund 20;3.Air Quality Management District (AQMD) – Fund 15; and4.Housing Authority- Fund 52.
151
80
24 20
0
20
40
60
80
100
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140
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Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-20 Feb-19 Mar-20 Apr-20 May-20 Jun-20
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 62 62 60 62 60 48**
Activities/Items Added to Slideshow 0 4 7 8 3 1
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 62**
Activities/Items Added to Slideshow 4
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 5 8 9 21 20 13
Number of Subscribers 678 679 682 690 693 693
Change in Subscribers 0 1 3 7 3 0
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 23
Number of Subscribers 703
Change in Subscribers 10
Number of E-newsletters Opened* No Data
* New e-newsletter management system does not currently track emails opened.
** From December 17 – 24, Channel 3 was completely down due to an old/deficient modulator that needed to be replaced. From December 24 to January 3 there was video but no audio. 16 of the 48 council meetings had no sound. The 6 Council Meetings from Jan. 1 – 3 had no audio.
2019-2020 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 22 51 50 57 53 40
Total Reach 10,818 37,924 25,855 30,802 30,921 19,487
Total Engagement 1,375 7,872 1,856 8,093 2,624 2,371
Page Followers 1,974 2,008 2,038 2,080 2,127 2,136
New Page Followers 14 34 30 42 47 9
Facebook Jan Feb Mar Apr May Jun
Posts 38
Total Reach 27,938
Total Engagement 1,969
Page Followers 2,144
New Page Followers 8
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County By % of Pop.
1) Twentynine Palms 25.35%
2) Apple Valley 21.19%
3)Yucca Valley 19.02%
4)Grand Terrace 17.22%
5)Hesperia 15.57%
1,778
1,809 1,836 1,854 1,943
1,974 2,008
2,038 2,080
2,127 2,136
2,144
1,500
1,750
2,000
2,250
FACEBOOK PAGE
FOLLOWERS
Page | 25
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 4 44 42 54 51 32
Impressions 3,201 11,252 8,840 13,300 22,270* 8,113
Followers 275 276 279 285 289 291
New Followers 22 1 3 6 4 2
Twitter Jan Feb Mar Apr May Jun
Tweets 32
Impressions 8,198
Followers 291
New Followers 0
*The San Bernardino County Health Officer some advisory for the Hillside Fire garnered 14,154impressions on November 1st
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 0 6 2 3 3 5
Video Views 0 58 27 783 208* 120
Subscribers 135 137 139 145 147 149
Change in Subscribers 0 2 2 6 2 2
YouTube Jan Feb Mar Apr May Jun
Video Uploads 4
Video Views 161
Subscribers 153
Change in Subscribers 4
*The Trunk or Treat 2019 Video had over 150 views on YouTube with a link from a Facebook post.
226 229 231 240 244 253
275 276 279 285 289 291
150
175
200
225
250
275
300
TWITTER PAGE FOLLOWERS
Page | 26
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Blue Mountain Outlook Jul Aug Sep Oct Nov Dec
Full Page Ad, Inside Back Cover - - - - - -
1/4-Page Ad - - - - - -
4-Page Insert - - - - - -
Blue Mountain Outlook Jan Feb Mar Apr May Jun
Full Page Ad, Inside Back Cover -
1/4-Page Ad -
4-Page Insert -
City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) 0 1 0 1 1 2
Articles 0 0 0 0 0 0
1/2-Page Ad 0 0 0 0 0 0
1/4-Page Ad 0 1 0 0 0 0
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image) 0
Articles 0
1/2-Page Ad 0
1/4-Page Ad 0
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 1 0 1 0 1 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 0
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 0 0 0 1 0 0
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter 1
*Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
*** Impressions refers to the number of times a tweet has been seen.
Page | 27
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Planning & Development
•Land Use Planning
•Planning Commission
•Building & Safety
•Code Enforcement
•Enforcement Program
Page | 28
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City of Grand Terrace
Planning and Development Services Department
.
DATE: February 19, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
SUBJECT: JANUARY 2020 PLANNING AND DEVELOPMENT SERVICES
MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, Code Enforcement, and Animal Control.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Planning Division is budgeted for one full time Director and one full time Assistant
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
Page | 29
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Planning and Development Services Page 2 of 21
Activity Summary for Planning
Planning Counter Requests for Information: 78
Planning Phone Calls Received: 62
Planning E-mails Received/Answered: 324
Application Summary
The Planning Division received 16 new applications in January and carried over 16 from
the previous month. Action was taken on 16 of them. Minor applications such as a new
business, patio cover, or small room additions are handled as a Land Use application and
typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled administratively by staff with noticing, and those projects that are either new development or exceed the Director’s administrative authority are handled
as Major Permits and are reviewed by the Planning Commission. Home occupation
permits are for home based business, such as consulting, housekeeping, and small craft
businesses.
Application Summary for January 2020
Applications Number Received Carried Over Completed Under Review
Major 0 6 0 6
Administrative 2 3 1 4
Land Use 3 2 4 1
Home Occupation 4 5 4 5
Sign 6 0 6 0
Special Event 0 0 0 0
DAB 1 0 1 0
Total 16 16 16 16
0 1 2 3 4 5 6 7
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in
January 2020
Under Review Completed Carried Over Received
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Planning and Development Services Page 3 of 21
Applications Received, Approved and/or Under Review
Fiscal year to date the Planning Division has received 110 applications for review, 16
applications remained under review. A comprehensive list of the applications and their
status is at the end of the Planning Division’s report.
There were no new businesses applications during the month of January.
Overall Land Use applications are the most predominant application that the Planning
Division processes. Three Land Use applications were received in January. The table
below shows the types of activities that were received with the ten Land Use applications received in January 2020.
0 10 20 30 40 50 60
Major
Land Use
Signs
DAB
Applications Received Fiscal Year to Date
July August September October
November December January February
March April May June
11
1
Land Use Applications
Wall/Fence
Shed
Patio Covers/Sunroom
Pools
New business
Minor Improvements
Temporary
Uses/Special Events
Church
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Planning and Development Services Page 4 of 21
Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date Submitted Case No. Applicant Description Location Status
3/29/2019 SA 19-04 E 19-03 Leonardo and Anel Aguayo Single Family Residence 0275-083-09 Approved by the PC on 6/6/2019 Second Architectural
Plan Check 10/18/2019 Landscape Plan
Check 10/8/2019
10/23/2018 SA 18-10 V 18-02 E 18-10
Crestwood Communities 17 Detached Single-Family Residences Pico Street and Kingfisher Under Construction
4/14/2016 SA 16-01 V 16-01 TTM 16-01 E 16-05
Aegis Builders, Darryl Moore Planned Residential Development – 17 Lots and 17 two-Story Housing Units
22404 Van Burren Under Construction
5/11/2018 ASA 18-06 E 18-06 Tim Boyes Two lots Grading Plans 0276-431-21, 22 Third Grading Plan Review 8/8/2018
8/19/2019 SA 19-08 V 19-01 Troy Rogers Taco Bell 22172 Barton Road Approved by the Planning Commission on 12/12/2019
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of charge. One DAB meeting took place during the month of January.
Development Advisory Board Meeting
Date
Submitted
Case No. Applicant Description Location Status
1/21/2020 DAB 20-01 Kelly Ferguson Site Improvements to existing Storage Facility
21999 Van Buren Meeting held on 1/21/2020
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Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes. No Planning Commission meetings were held in the month of January.
Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the City is the recipients of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November
2017. Awarded. Community workshop held on 4/11/2019.
$212,500 (Estimated Project cost
$520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive.
Staff met with State Representatives and on August 15, 2019.
$1.2 Million
Prop 68 Statewide Park Program Submitted on August 2, 2019. $6 Million
Housing Successor Agency
The Housing Successor Agency has a current balance of approximately $225,000.00. Each year $50,000 is received from the Successor Agency.
On June 15, 2018, title transferred to Aegis Builders, Inc. on the Canal property. Buyer
has 18 months to commence construction, and a development application is being
processed.
The Housing Successor Agency holds the following interests:
Property Description
22293 Barton Road Vacant 1.42-acre commercial property.
22317 Barton Road Vacant 1.43-acre commercial property.
11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018 to Aegis Builders, Inc. Buyer has 18 months to commence
construction or Agency may repurchase property.
12569 Michigan Street Project completed. The Housing Successor Agency holds
covenants on the property for two low income residents.
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Community Emergency Response Team
The Regular CERT Volunteer meeting scheduled for January 7, 2020, was cancelled due
to lack of quorum.
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date Submitted Case No. Applicant Description Location Status
5/31/2019 SA 19-05
CUP 19-04 E 19-06 ZC 19-01
MD 19-01
Edwin
Renewable Fuels
Plastic Recycling
and office/educational uses
21801 Barton
Road
Deemed
Incomplete on 6/26/2019. Staff continues
to work with Applicant on Project.
10/2/2018 SA 18-09 TTM 18-02 V 18-01
E 18-08
Aegis Builders, Inc 12 Townhomes 11695 Canal Street Deemed Incomplete on 10/31/2018 &
3/26/2019
3/27/2018 SA 18-04 E 17-10 Lewis Development Residential Project (707 Homes) 1167-151-22, 68, 71, 73, 74,
75
Incomplete on 3/27/2018
Major Applications – Specific Plan
Date Submitted Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
Revised draft
March 2018.
EIR work being performed
Major Applications – Conditional Use Permit
Date Submitted Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03 E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage Facility
APN: 0275-
191-06, 30
Deemed
Incomplete on 2/1/2019 RFP NOI posted on 12/6/2019
9/17/2017 CUP 17-08 E 17-07 National Logistics
Team
Recycling Pallets 21496 Main Street Incomplete on 10/18/2017 &
2/27/2018. Initial Study being prepared
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Administrative Applications
Date Submitted Case No. Applicant Description Location Status
1/28/2020 LL 20-01 Shirley A. Lee Lot Merger 23081 Grand Terrace In Review
1/9/2020 ASA 20-01 E 20-01 James / Terry Nichols 825 sq. ft. Home Addition 12268 Stonewood Drive
Completed
11/7/2019 ASA 19-11 E 19-12 Paul Bustos Parking Lot Addition 22038 Van Buren Deemed Incomplete on
12/18/2019
10/28/2019 LL 19-01 Boyes and Sons Lot Line Adjustment 23173 Vista Grande Way Distributed In Review
10/16/2019 ACUP 19-06 Shirley McBaker Home Daycare (14 Capacity) 22271 McClarren In Review Pending Code
Enforcement Clearances
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
1/29/2020 LU 20-03 Jolene McGarrah Temporary POD 22574 Minona Drive Approved
1/27/2020 LU 20-02 Lucian Ghioalda Front Window
Replacement
23033 Hampton
Court
Approved
1/82020 LU 20-01 Emma Rawlings Patio Cover 12661 Thomas Court Approved
11/7/2019 LU 19-89 Michelle Greer Temporary Commercial Vehicle
22558 Cardinal Street Approved
4/15/2019 LU 19-31 Ricky Komorida Café lounge 22417 Barton Road Second Review Deemed Incomplete on
6/21/2019
Home Occupation Permit
Date
Submitted
Case No. Applicant Description Location Status
1/28/2020 HOP 20-04 Daniel Lopez Non-Medical Home Care Services
12670 Michigan Street In Review
1/15/2020 HOP 20-03 Christy Demers Medical Billing Services 22444 Terrace Pines, Unit D In Review
1/10/2020 HOP 20-02 Charles
Yerabutra
Truck Repair
Services
22401 Pico
Street
In Review
1/2/20220 HOP 20-01 Neesha Rodriguez Party Planning Services 12833 Wabler Street In Review
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12/19/2019 HOP 19-13 Kathleen
Walker
Health
Occupational Therapy Services
21958 Pico
Street
Approved
12/19/2019 HOP 19-12 Hillary Cole Physical Therapy
Services
22735 Van
Buren
Approved
12/17/2019 HOP 19-11 Ericka Alfaro Certified Medical Interpretation
Services
22111 New Port Avenue, Space
123
Approved
11/12/2019 HOP 19-10 Waldemar Alvire Custom Vinyl Signs 22764 De Soto Street Pending Signature
11/12/2019 HOP 19-09 Stephanie Kleppe Health Social Services 22764 De Soto Street Approved
Sign Permit
Date Submitted Case No. Applicant Description Location Status
1/30/2020 TEMP SGN 20-05 University Realty, Inc. Real Estate Signs Loma Linda Approved
1/16/2020 TEMP SGN 20-04 Mercedes Solano Real Estate Signs Bell Flower Approved
1/10/2020 TEMP SGN 20-03 Lisa Bailey Real Estate Signs Redlands Approved
1/9/2020 TEMP SGN 20-02 Stater Bros Banner Sign 22201 Barton Road Approved
1/3/2020 TEMP SGN 20-01 Citrus Edge Realty Real Estate Signs Glendora Approved
1/7/2020 SGN 20-01 Robin Bell Revise Sign Program 22201 Barton
Road
Approved
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BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Building and Safety Division is budgeted for one full time Permit Technician and one
full time Building Official. The Building Official position is currently being filled through a contract with Interwest Consulting Group. These two positions constitute up to 240 monthly service hours.
Additionally, the Department budgets for plan checking and inspection services.
Inspection services are conducted daily. The cost of these services is offset through the
collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 29 permits issued in January. Year to date a total of 231 permits have been issued with a total revenue of $93,638.96. In addition, a total number of 55 customers were assisted at the Building & Safety counter for the month of January.
Monthly Revenue Year to Date Revenue $13,730.46 $93,638.96
Permit Activity -January 2019
Applications recv'd (25)Permits issued (29)
Permits final (28)Business Occupancies (0)
Expired Permits (2)
Permit Activity -Year to Date
Applications recv'd (242)Permits issued (231)
Permits final (266)Business Occupancies (16)
Expired Permits (22)
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Permits Issued
Permits issued in January include HVAC mechanical replacements, electrical panel upgrades, patio covers, reroofs, plumbing, and PV solar systems.
Most of the permits issued were for residential improvements including a new single-family residence at 12040 La Cadena Dr and various solar permits. Additionally, a sign permit was issued for Stater Bros Markets replacement of existing illuminated signs. The charts below show issued permits for the month and year to date for both residential and
commercial properties.
*Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / SidingWork, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-January 2020
Pools/Spa (0)SFR New (1)Reroofs (9)
Water Heater / Plumbing (4)HVAC Mechanical (1)Solar (4)
Panel Upgrades / Electrical (3)Patio Covers (2)Res. Alteration / Addition (3)
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*Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / SidingWork, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-Year to Date FY 2019-2020
SFR New (8)Block Walls / Retaining Walls (6)Reroofs (48)
Water Heater / Plumbing (28)HVAC Mechanical (19)Solar (42)
Panel Upgrades / Electrical (17)Patio Covers (11)Residential Alteration / Repair (16)
Pools/Spa (3)
Commercial Permits Issued -January 2020
Commercial Tenant Improvement (1)Signs (1)
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Commercial Permits Issued -Year to Date FY 2019-20
Commercial Tenant Improvement (9)Signs (4)Electrical (2)
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Inspections
A total of 96 inspections were conducted in January, with 28 of them being final inspections.
Major Projects Under Construction
Major projects under construction include Aegis Builders, Inc.’s Van Buren Project, on-
site grading for the SCE Highgrove Substation, and construction of 17 lots for Crestwood Communities’ Tract 18071.
Other ongoing projects also include tenant improvement work for the proposed Grocery
Outlet Market, precise grading for a new single-family residence on La Cadena Dr, and a
tenant improvement for Royal Nail Salon.
Project Description/Location Status
Aegis Builders, Inc.
12382 – 12485 Tesoro Ct. New 17 SFR Aegis Project Electric/Gas Meters Inspected & Released
Southern California Edison
12700 Taylor St. On-site grading, new fence and gate with retaining wall for SCE Highgrove Substation
Asphalt / Compaction Inspected
I-215 Interchange Project
Reconstruction of I-215 and Barton Road Interchange Under Construction
Tim Boyes, Vista Grande Way
Parcel Map 16945 – Street Improvement Project
& Rough Grading (Vista Grande Way)
Grading pre-construction
meeting held in June 2019.
0
100
200
300
400
500
600
700
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Crestwood Communities
Tract 18071 – Rough grading and construction of 17 single family residences w/ new block walls
Under Construction – Electrical & Gas Services Released
Anita Jensen – 22401 Barton Rd.
Interior improvements of existing space for future Grocery Outlet and site improvements Under Construction
Anel Aguayo – 12040 La Cadena Dr.
12040 La Cadena Dr. – Precise grading for new single-family residence Precise grading complete
Royal Nail Salon – 22545 Barton Rd.
Suite 104 & 105
22545 Barton Rd. Ste. 104 & 105 – Tenant improvement for “Royal Nail Salon” Underground plumbing inspection complete
Plan Checking Activity
For January 2019, a total number of twelve plans were submitted for review and re-submittal. Plans submitted include a new medical office/surgery center, PV solar, patio cover, and bathroom remodel.
Project Description/Location Status
Tim Boyes, Vista Grande Way
Parcel Map 16945 – Precise grading for (1) lot / (N) SFR In Plan Check – (N) SFR and precise grading plans issued corrections
Joab Jerome, Burns Residence
11838 Burns Ave. – Street Improvement Plan and on-site grading In Plan Check Received approved grading plans 04/18/19
Tim Evans – American Warrior, LLC
21935 Van Buren St. – Tenant Improvement for electrical to install screen printing equipment, shirt printing – American Warrior, LLC
In Plan Check – Received second set of corrections 12/19/18
Ricky Komorida, Komos Café
22417 Barton Rd. – Tenant Improvement for coffee, tea, and, boba shop In Plan Check – Provided 2nd set of corrections to applicant
Frank Randall 23400 Westwood St.
23400 Westwood St. – Precise grading & new single-family residence In Plan Check – Provided 1st set of corrections to applicant
Grocery Outlet – 22441 Barton Rd.
22441 Barton Rd. – New trash enclosure In Plan Check – Plans in 2nd review
Jim Nichols – 12268 Stonewood Dr.
12268 Stonewood Dr. – 825 sq. ft. room addition In Plan Check – Plans in 1st review
Esmond Gee – 22805 Barton Rd.
22805 Barton Rd. – Medical office & surgery center In Plan Check – Provided 1st set of corrections to
applicant
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Public Works Encroachment Permits
Four Public Works/Encroachment Permit applications were taken in for the month of January. Six permits were issued for the month, which includes applications that were
received in the previous month.
0
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20
30
40
50
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Page | 44
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, a 36-hour Specialist and a full-time Office Specialist. In addition, a full-time consultant Building Official/Code Manager has
been added to assist in the management of the Department. These three positions
constitute 416 monthly service hours in January, plus an additional 30 hours for on-call coverage. On-call coverage is provided to handle after hour emergency animal control calls. After hour call outs totaled 5 hours in January.
The City is divided into seven zones, including commercial centers, and the zones are
inspected on a continual rotating basis over a two-week period. A set route is driven each day in addition to the zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van Buren Street.
Activity Summary for Code Enforcement
Code Enforcement had 73 cases carried over from the previous month, 29 new cases opened, and 38 cases were closed. The Division closed out January with 92 open cases. The chart below demonstrates a breakdown of Code cases by detailing how
many cases were carried over from the previous month, opened, closed and still being addressed.
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The following table shows the number of inspections conducted, the number of citations, and corrective notices issued.
Jul Aug Sep Oct Nov Dec Jan
Inspections Conducted 49 68 71 53 100 53 79
Notice of Corrections
Issued 28 44 55 38 31 18 48
Notice of Violations
Issued 11 4 12 9 18 3 1
Citations Issued 16 6 8 4 11 4 5
*The number of corrections issued does not include vehicle related complaints, illegal dumping referredto Burrtec, or homelessness on public property referred Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and conducts zone inspections and scheduled re-inspections. Weekend code enforcement also handles code violations such as unpermitted yard sales, open house signs, and parking violations. The table below demonstrates weekend code enforcement activities
by type for this fiscal year.
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Parking Citations:
In January, 247 vehicle related citations were issued; 218 of the citations issued were related to street sweeping enforcement. Street Sweeping in residential areas occurs on
the first, second, and third Thursdays of each month.
Other parking citations include expired registration, parking on unpaved surfaces, and commercial vehicles in residential areas. Parking citations are issued by Code Enforcement Staff, as well as Sheriff Deputies.
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Graffiti/Vandalism/Illegal Dumping
There were 2 cases of illegal dumping and 17 cases of graffiti reported in January 2020.
Rental Inspection Program
There are approximately 335 properties in the Program, consisting of both single-family units and multiple family units (i.e. apartments, duplexes, and triplexes). Eighty-one properties are enrolled in the Good Landlord/Tenant Program signifying they have kept well-maintained properties and have passed inspections for three consecutive years. Property owners in the Good Landlord Program also receive reduced inspection fees
and windshield inspections. 291 properties have paid their annual fee as of January 31.
In November, Code Enforcement issued annual Non-owner Occupied/Rental renewal notices for all properties enrolled in our program. Renewal fees are due at the end of January. In addition, notices to prospective rental properties have been issued to
properties listed as non-owner occupied and not currently enrolled in our program to verify the status of the property.
Civic Live
There were 6 complaints received via Civic Live in January 2020 mostly pertaining to animal control, property maintenance, and overgrown vegetation. One case has been resolved and 5 cases are still being worked on by Code Enforcement.
Animal Control Services
With the implementation of Animal Control Services, the City has instituted the practice of first making every effort to return stray dogs to its owner, by checking it for tags or microchip. If the owner cannot be identified, the City will place a photograph of the impounded animal on the City’s Facebook page so that owners can reclaim their pet.
Animal Control is also working to identify animals via Facebook who have been sent to
the animal shelter and have since been returned to their owner so their status can be updated for the public. If the dog is unlicensed the owner will be given a citation, but the fine is dismissed if the dog is licensed within 7 days.
During the month of January, Animal Control picked up 5 loose dogs; two were returned
to their owner and three were transported to the shelter.
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Animal Control Officer Investigations Jul Aug Sep Oct Nov Dec Jan
Barking Complaints 1 0 2 0 3 1 1
Unlicensed Dogs 0 3 1 0 5 0 5
Loose Dogs 4 3 9 1 12 4 8
Loose Dogs Returned to Owner 0 1 1 2 4 0 2
Animal Welfare Check 1 1 1 0 0 0 0
Dead Animals 3 3 5 2 0 2 13
Bites 0 3 2 0 1 1 1
Other (unfounded,
wildlife, etc.) 0 1 3 0 2 0 3
The chart below shows sheltering services performed by the County of Riverside for the
month. These numbers vary compared to ours, due to residents bringing in stray animals to the shelter on their own.
Animal Control Sheltering Services Jul Aug Sep Oct Nov Dec Jan
Animal Intakes
Strays 7 15 7 14 9 4 56
Stray Dead 5 6 4 2 0 0 7
Owner Surrender 0 4 1 0 0 0 5
Other 0 2 0 1 0 0 0
Total 12 27 12 17 9 4 68
Animal Disposition
Adopted 2 6 8 1 3 7 22
Returned to Owner 2 1 4 0 0 0 7
Euthanized 6 0 0 6 5 0 17
Other 1 2 2 11 5 0 3
Total 11 9 14 18 13 7 49
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Public Works
•Engineering
•NPDES
•Storm Drain Maintenance
•Facilities Maintenance
•Parks Maintenance
•Senior Bus Program
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City of Grand Terrace
Public Works Department
DATE: February 19, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Alan French, Public Works Department Director
SUBJECT: January 2020-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public Works Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes for the administration, planning, programming, design, construction management, and construction of capital projects throughout the City. Grant funding (when available) are sought after to supplement project funding. The following table summarizes the current projects, status and associated funding source(s).
TOTALS: $11,030,000
Project Name Funds Status Fund Source(s)
Barton Bridge Replacement Project $ 3,500,000 Preliminary Design Started,
technical studies started
Fed, State, City
Commerce Way Extension $ 5,500,000 Completing Final Design of City Section, coordinating with developer on southern portion
State, City
CIP Year 3 Street Slurry/Resurfacing $800,000 Assemble Bid Package, funding from LCC bond sale in July State, City
HSIP Cycle 8, Mt. Vernon Safety Project $350,000
Received Low Bid and processing
for award
Federal Grant
HSIP Cycle 9 Guardrail Project $650,000 Consultant Preparing for Preliminary Engineering Submittal Federal Grant
Preston Signal Modification $50,000 Change over completed project
wrap up within ten days..
Spring Mountain
Ranch Fund
EV Charging Stations $180,000 Easements signed, SCE to install equipment within 30 days MSRC, SCIP, AQMD Grants
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Staffing Levels
Weekday Hours Weekend hours After hours & Call outs
Budgeted Staffed Available Worked *Available Worked
Field 4 4 672
320
631
285
28
0
20
3
5
0 Office 2 2
Total 6 6 992 916 28 23 5
*Due to 40 hour work week, these are not compensated overtime hours. Extra hours and call outsconstitute emergency call outs, or hours worked over 40 hours in a week.
Work Release Hours
Maintenance was supplemented by 720 work releases hours during the
month of January.
JANUARY 2020
REQUEST RECEIVED
THIS MONTH
REQUEST
COMPLETED THIS
MONTH REQUEST IN PROCESS
CIVICLIVE WORK ORDERS ONLY 94 75 24
Request Rollover from previous month 10
TOTAL 104
Transition Period January 2020 (94 work orders)
Work Order # Open Date Resolved Date Type Address Description
240880 01/31/2020 02/11/2020 Tree Issues Thresh Grand Terrace
Check the plexi glass on the outside display case at City Hall
240845 01/31/2020 02/03/2020
Issue with Park/Facility Equipment Grand Terrace
Attached please find the Community Room set up for City Council’s Special Meeting Workshop
CIVIC LIVE MONTHLY STATS
CITY OF GRAND TERRACE
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scheduled for January 29, 2020.
240844 01/31/2020 02/03/2020 INTERNAL- General Office Grand Terrace
Eaton Drive street sign facing wrong way, facing Kingston Street
240840 01/31/2020 02/03/2020 Pothole Grand Terrace Clean out 'POND' on Grand Terrace Road
240839 01/31/2020 02/03/2020 INTERNAL- General Office Grand Terrace
Purchase slip fix coupler at Fruit Growers
240780 01/31/2020 02/11/2020 INTERNAL- General Office Grand Terrace Purchase valve at Site One
240766 01/31/2020 02/03/2020
Issue with Park/Facility Equipment Grand Terrace Take F150 to 5 POint for diagnostic check
240401 01/30/2020 02/06/2020 Tree Issues 22442 Ladera St Grand Terrace
Change out two diaphragms on valves on Main Street
240256 01/30/2020 -- Tree Issues 22765 RAVEN WAY Grand Terrace Dig out and replace valve on Main Street
239665 01/29/2020 01/30/2020 Tree Issues
Barton Rd and Arliss Grand Terrace Adjust sprinklers at Dog Park
239495 01/29/2020 --
Issue with Park/Facility Equipment Grand Terrace Check on 3 stuck valves at Dog Park
239416 01/29/2020 01/30/2020
Issue with Park/Facility Equipment Grand Terrace broken line/sprinkler at Dog Park
239414 01/29/2020 01/30/2020 INTERNAL- General Office Grand Terrace
broken sprinkler at Pico Park, east side of the parking lot
239327 01/29/2020 01/30/2020 Pothole Grand Terrace
Broken irrigation line at Pico Park, east side of the basketball court
239205 01/28/2020 02/11/2020 Overgrown Grass / Weeds
Observation and Cardinal and Van Buren Grand Terrace to clean up trash bin at yard for sweeper
239012 01/28/2020 -- Pothole
please trim off dead branches on Junipers on Mt Vernon / Canal
239008 01/28/2020 01/28/2020 Pothole Grand Terrace
please fill in pot hole on Barton Road in front of Bank of America
238939 01/28/2020 01/28/2020
Issue with Park/Facility Equipment Grand Terrace
The Planning and Development Services Department/CERT would like to reserve the Community Room for Saturday, March 7, 2020, from 8:00 a.m.
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to 12:00 p.m. to co-host with Cal OES and the Red Cross, a “Shelter Operations Training Class”. Please assist us by coordinating the set up on Friday, March 6, 2020 (a day before the event), we need the entire room. Attached is the Event Equipment Rental Form for the room set up.
238938 01/28/2020 01/28/2020
Issue with Park/Facility Equipment Grand Terrace
Report of men's restroom has a lot of toilet paper all over and need clean up.
238936 01/28/2020 01/28/2020
Issue with Park/Facility Equipment Grand Terrace
Book room by annex building has lights out - 2 LED bulbs - Library has the keys to the room
238928 01/28/2020 01/30/2020 INTERNAL- General Office Grand Terrace
repaired the rink of a manhole on Barton Road by dental clinic
237554 01/24/2020 01/28/2020 Street Sign issues Eaton Drive Grand Terrace
remove weeds cut grass and clean the corner of the De Berry & Mount Vernon south east
237378 01/24/2020 --
Issue with Park/Facility Equipment Grand Terrace Hotmix at pico park
237377 01/24/2020 01/24/2020
Issue with Park/Facility Equipment Grand Terrace
Weed Abatement at Mt Vernon and Van Buren
237364 01/24/2020 01/24/2020 INTERNAL- General Office Grand Terrace
There is a sinkhole over a sewer lateral in the street in front of 12344 Whistler.
237356 01/24/2020 01/24/2020
Issue with Park/Facility Equipment Grand Terrace
All, here are the graffiti photos taken this morning for the locked off area within the canal from Van Buren to De Berry. You cannot see graffiti from the street. There is some offensive and gang related graffiti. Obviously, it all needs immediate attention but there is some that is of highest priority.
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237351 01/24/2020 01/24/2020
Issue with Park/Facility Equipment Grand Terrace
No Street Sweeping Signs posted on Van Buren West of Michigan Ave. Cars getting tickets for 1st time.
237349 01/24/2020 01/24/2020
Issue with Park/Facility Equipment Grand Terrace
Cheveron sign down at Observation and Van Buren.
237348 01/24/2020 01/24/2020
Issue with Park/Facility Equipment Grand Terrace
Street light at the corner of Paradise and Peacock is out.
237347 01/24/2020 01/24/2020
Issue with Park/Facility Equipment Grand Terrace
reservation at the Grand Terrace Senior Center this Saturday, January 18, 2020 from 6:30am to 6pm. We would need someone to open and close the Senior Center for them. On-Call Maintenance personnel
237346 01/24/2020 01/28/2020
Issue with Park/Facility Equipment Grand Terrace
Tree needs to be trimmed in to front of 12825 VIvienda, alleges to bring the sidewalk and very large eucalyptus tree.
237344 01/24/2020 01/24/2020
Issue with Park/Facility Equipment Grand Terrace
The residents at 22600 Robin Way park two vehicles on their front lawn. It is an eye sore and not good for property values.
237342 01/24/2020 01/24/2020
Issue with Park/Facility Equipment Grand Terrace
The residents as 22558 Robin Way park their vehicles on a two lane driveway. There is grass/soil between the two lanes with nothing to prevent any oils from vehicle to seep into the ground.
236619 01/23/2020 01/24/2020 Tree Issues Mt Vernon Ave Grand Terrace
Stop light defaults green to deBerry street. All traffic on Mt Vernon has to stop. It used to default green to Mt Vernon. Too many cars have to stop and wait for the light to change when there is no traffic on DeBerry.
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236607 01/23/2020 01/24/2020 Pothole Grand Terrace
Latch on back door of library sticking even after putting WD-40 on it.
235668 01/21/2020 01/24/2020
Issue with Park/Facility Equipment Grand Terrace
Clean Rollins Park Shelters on 2/14/2020 to prep for weekend shelter reservations.
234174 01/17/2020 01/23/2020 INTERNAL- General Office Grand Terrace
weeds at the street main on De Berry, 23033 De Berry - video sent to Maintenance
233401 01/16/2020 01/21/2020 Pothole Grand Terrace
weeds on the north west corner of Barton and Preston and Barton and Grand Terrace Road
233398 01/16/2020 01/21/2020 Overgrown Grass / Weeds
De Berry and Mt. Vernon Grand Terrace
remove tumble weeds, clean up leaves , clear sidewalk for pedestrian use
233322 01/16/2020 01/21/2020 Pothole Grand Terrace Restock janitorial room in city hall.
233316 01/16/2020 01/21/2020 Overgrown Grass / Weeds
Mt Vernon and Van Buren Grand Terrace
Re dig out drainage areas in yard and reinstall silt fence
233311 01/16/2020 01/21/2020 Pothole Grand Terrace Adjust bubblers at Dog Park
233262 01/16/2020 01/21/2020 Graffiti
Van Buren and De Berry Grand Terrace
Clear out storage container and arrange all Xmas ornaments/lights into it
233214 01/16/2020 -- Street Sign issues
22339 Van Buren Street Grand Terrace 92313
Setup for Parks and Rec Meeting on January 23, 2020 at 4:00 pm.
233020 01/15/2020 -- Street Sign issues
22845 Van Buren Street Grand Terrace 92313
Change out 3 lights on soccer field with lift
231659 01/13/2020 01/14/2020 Internal Street Light Issue Grand Terrace Replace two valves on Barton/GT Road
231458 01/13/2020 -- Tree Issues 12825 Vivienda Grand Terrace Pothole on Michigan, DeBerry / Mt. Vernon
230647 01/11/2020 01/24/2020 INTERNAL- General Office Grand Terrace
Remove/cut up large tree limbs at City Hall parking lot
230296 01/10/2020 --
Issue with Park/Facility Equipment Grand Terrace
Set up and break down for Parks and Rec Meeting on 1/9/19 at 4pm.
230165 01/10/2020 01/21/2020 Overgrown Grass / Weeds 23033 De Berry Grand Terrace Replace reflectors on top of Palm
230109 01/10/2020 01/24/2020 Overgrown Grass / Weeds Barton Road Grand Terrace Abandoned Vehicle.Vehicle hasn't
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been moved in at least 4 months. It is clearly abandoned and has trash piled up inside.
230049 01/10/2020 01/13/2020 Overgrown Grass / Weeds
Barton / Preston to Victoria St Grand Terrace 92313
A resident stopped by City Hall to report that the street light at De Berry Avenue and Mt. Vernon Avenue takes too long. She wants to know if that can be addressed
229716 01/09/2020 01/10/2020 INTERNAL- General Office Grand Terrace
People living on a trailer parked on the street in front of 22087 Newport by Edison plant.They have been there parked on the street for 3 days
229713 01/09/2020 01/21/2020 Drainage Issues 22795 Barton Rd Grand Terrace
Wrecked gray Ford Mustang abandoned in the corner21971 Grand Terrace rdCorner with Vivienda
229712 01/09/2020 01/10/2020
Issue with Park/Facility Equipment Grand Terrace
The renter at 22545 Robin Way has an inoperable vehicle in the drive way. Three of the four tires are flat. The vehicle has been parked in this state for several weeks. In addition, the vehicle is not registered in California rather it has Arizona license plates.
229340 01/08/2020 01/09/2020
Issue with Park/Facility Equipment Grand Terrace
missing sign at Tanager near 12786 Royal
229339 01/08/2020 01/09/2020
Issue with Park/Facility Equipment Grand Terrace
Need fire alarm to be RESET. It has been silence only.
229338 01/08/2020 01/09/2020 Pothole Grand Terrace
Fire Department toilet is leaking every time its flushes
229336 01/08/2020 01/09/2020 Tree Issues Barton Rd Grand Terrace
229332 01/08/2020 01/09/2020 Street Light Issue Palm Ave Grand Terrace
CERT Monthly Meeting set up and break down. Set up on Tuesday, 1/7/20. Meeting is at 6pm.
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Breakdown the next day, Wednesday, 1/8/20
229305 01/08/2020 -- Street Light Issue
DeBerry and Mt. Vernon Grand Terrace
Replace electrical outlet behind desk in Finance office
228144 01/06/2020 01/09/2020 Street Sign issues Tanager Grand Terrace
Multiple pot holes on Pico st. Between Michigan and Mt Vernon closer to the Michigan side
228066 01/06/2020 01/24/2020
Issue with Park/Facility Equipment Grand Terrace
Repair iron fence in Main Street median at signal of high school.
227874 01/06/2020 01/10/2020
Issue with Park/Facility Equipment Grand Terrace
Can we please have the Storm Drain cleaned on Britton Way. It is really filled with debris.Thank YouBest
226773 01/03/2020 01/13/2020 INTERNAL- General Office Grand Terrace
Pothole on northbound Michigan just south of De Berry.
226664 01/03/2020 01/21/2020 Pothole
tree needs to be removed at the corner of Orielo and Pico. Tree roots are growing under sidewalks, fences and resident's lawn at 12686 Orielo. Report of gas line underneath, as well.
226559 01/02/2020 01/09/2020 Drainage Issues Britton Way Grand Terrace
Remove Christmas Tree at the corner of Barton Rd and Palm Ave - needs a lift to remove.
226532 01/02/2020 01/09/2020 Pothole Grand Terrace
Remove Christmas decorations at City Hall
226445 01/02/2020 -- Tree Issues 12686 Orielo Ave. Grand Terrace
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Community Room Reservations January 2020
Group Date Reserved Time
AA Women’s Meeting Wednesdays 5:15pm
Grand Terrace Women’s Club 1st and 3rd Wednesdays 8:30 am, 10am
Library Event January 11am
Overeaters Anonymous Saturdays 10am
AA Women’s Meeting Wednesday 5 to 7 pm
Girl Scout Troop 1195 Thursdays 4:15 pm
9am
GT Republic Women’s Club January 7 7pm
Girl Scout Troop 242 Fridays 5pm
Citrus Belt Quilters January 11 9am
Signal Light Maintenance
Signal lights are maintained and repaired by City contractor, St. Francis. The following signal light maintenance was conducted:
Intersection Regular Maintenance Repair
Barton Road/Canal Street n/a
Barton Rd/Honey Hills Dr n/a
Barton Rd/Commerce Way/Vivienda Contractor
Barton Rd/Mount Vernon Ave n/a
Barton Rd/Preston St n/a
Barton Rd/Town Square n/a
Mt. Vernon Ave/De Berry St n/a
Barton Rd/Grand Terrace Rd Contractor
La Cadena/Litton n/a
Main St/Michigan St County
Main St/High School entrance County
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Park Maintenance
Park Grass mowed Full service planter maintenance Gopher service Restroom service (a.m.)
Trash receptacle
service
Richard Rollins Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger
Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full service planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove
Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
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City of Grand Terrace
Public Works Department
Waste Management Services
Burrtec Waste Industries
Waste Generation Report: - Burrtec releases Waste Generation Reports two months following month of service.
- Year-to-Date (YTD) Summaries are also available
November 2019: Concise Waste Generation Report
(Unit of Measure: Tons)
Service Description Refuse Recycling E-Waste Green- waste Tires Tin/ White Scrap Metal Inert C&D Food Comm’l Select / Floor-sort
Total Tonnage Generated
Total Tonnage Generated by Category Residential 228.56 70.33 140.33 439.22
Christmas Tree
Bulky Item 8.47 0.82 2.01 11.30 450.52 Residential
Clean Up
Multi-Family 137.77 9.19 9.24 156.20 156.20 Multi-Family Commercial 144.51 7.77 0.41 0.88 0.84 154.41
School 53.18 13.60 66.78 221.19 Commercial
Roll off 38.62 67.32 11.14 117.08 117.08 Roll off Grand Total 611.11 100.89 0.82 149.57 2.01 0.41 67.32 11.14 0.88 0.84 944.99
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Missed Pick-Up Report Date Reported Address Description Date Pick Up Completed
11/12/19 22195 Carhart Ave Green Waste Bin Missed 11/12/19 11/12/19 22473 Canal Cir Trash Bin Missed 11/13/19
11/14/19 22785 Minona Dr Green Waste Bin Missed 11/15/19
11/19/19 11955 Rosedale Ave Trash Bin Missed 11/19/19 11/19/19 11975 Rosedale Ave Recycling Bin Missed 11/19/19
11/26/19 22074 De Berry St Trash Bin Missed 11/26/19 11/26/19 12630 Michigan St Recycling Bin Missed 11/26/19
11/26/19 12630 Michigan St Green Waste Bin Missed 11/26/19
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City of Grand Terrace
Public Works Department
Public Works Administration Contracts, Bids, Reports, Grants, Project Management & Events
Contracts:
Public Works Services for FY 2019-20:
Contractor Name Service Contract Amount Remaining Balance as of JAN. 31, 2020 ACCO Engineered Systems HVAC Maintenance $22,850 $11,825
Albert A Webb Associates Commerce Way Final Design Southern Portion $170,880 $4,119
Clean Street Street Sweeping Services $54,508 $30,618
City of Colton Cooperative Agreement with Grand Terrace Traffic Signal Maintenance for signal on Litton Avenue N/A N/A
Carbon Solutions Group Electric Vehicle Charging Stations $185,000 $5,990
Demuth Plumbing Rollins Park Leak $6,400 $0
EZ Sunnyday Landscape Landscape Maintenance $47,830 $19,665
Gopher Patrol Gopher Abatement Services $7,227 $2,783
Hardy and Harper, Inc Street Maintenance Services $75,000 $75,000
Interwest Consulting Group TKE Engineering, HR Green On-Call Public Works Inspection Services $40,000 $40,000
Interwest Consulting Group HR Green
Albert A. Webb
On-Call Construction Management Services (incl. Barton Road Interchange
Project – Interwest)
$40,000 $40,000
Interwest Consulting Group Commerce Way Extension Real Estate & Engineering Services $360,005 $247,263
Lynn Merrill NPDES Services $10,000 $6,212
MCC Pipeline Emergency Culvert Replacement $25,320 $0
Moran Janitorial Services Janitorial Services for City Hall and City Parks $19,980 $13,320
Otis Elevator Company Elevator Maintenance Service $5,145 $0
San Bernardino County Dept of Public Works – Flood Control Flood Control Facilities $22,770 $22,770
San Bernardino County Fire Dept – Hazardous Material Household Hazardous Waste (HHW) Services $18,065 $4,516
San Bernardino County
Land Use Services
Fire and Weed Hazard Abatement
Services
$13,526 $13,526
St. Francis Electric, LLC. Traffic Signal Maintenance Services $20,000 $20,000
County of Riverside TLMA Administration Main Street Traffic Signal Maintenance Services $6,000 $4,553
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West Coast Arborist 5 Year Tree Maintenance Program $38,560 ($192,802: 5-yr
term) $30,656($192,802:
5-yr term)
TSR Litton Signal Pole Replacement $14,400 $0
TSR Preston Signal Modification $82,000 $82,000
Western Exterminator Co. Pest Control Services $7,502 $7,502
Willdan Engineering Services (incl. Landscape
and Lighting Assessment District)
$7,000
(paid with Dev. fees)
N/A (Developer Fee
and LLMD Assess.)
TOTAL PUBLIC WORKS CONTRACT VALUE FOR FY 2019-20: $1,299,968 $682,318 balance
FY 2019-20 Capital Improvement Project Contracts
Contractor Name Service Contract Amount Contract Balance
Evan Brooks Associates Preliminary Engineering for HSIP – Mt. Vernon Safety Improvement $36,300.00 $4,643.00
TOTAL CIP PROJECT CONTRACT VALUE FOR FY 2019-20 $36,300.00 $4,463.00
Bids: - Mt. Vernon Ave Corridor Intersection Improvement Project
Major Reports: - Provide Direction on Undergrounding Master Plan Study
Grants: - MSRC Funding for Clean Transportation Projects - SCIP: $140,000 grant funding for City Hall EV Project - HSIP – Highway Safety Improvement funding for Mt. Vernon / Awarded Approval to Bid from Caltrans - HSIP – Guardrail Safety Project
Project Management:
- Budget for Landscape and Lighting Assessment District - EV Charging Station - Senior Center ADA Door Installation - Preston Signal Modification - HSIP Cycle 9 Guardrail Project
Major Meetings / Events: - N/A
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Sheriff’s Contract
•Law Enforcement Services
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San Bernardino County
Sheriff’s Department
Services December 2019 January 2020
Officer Contact and Calls 1,150 1,270
Calls to Dispatch December 2019 January 2020
Emergency 5 2
Priority 1 133 115
Priority 2 35 51
Priority 3 124 175
Priority 4 40 149
Totals 337 492
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
Citizens on Patrol (COP) - Weekly Hours for October 2019:
Jan. 6th Jan. 13th Jan. 20th Jan. 27th Total Hours
0 3 4 3 10
0
50
100
150
200
250
300
Emergency Priority 1 Priority 2 Priority 3 Priority 4
Dec. -5 133
35
124
40
Jan. -2
115
51
175
149
Calls to Dispatch
December Total: 337 January Total: 492
Dec-19 Jan-20
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City of Grand Terrace
Fire Department Incidents
01/01/20 – 01/31/20
Call Type Number of Calls
Commercial Alarm 4
Carbon Monoxide Alarm 1
Fire – Vegetation 2
Fire – Residential Structure 5
Fire – Unknown Type 2
Fire – Vehicle 1
Medical Aid 95
Move Up (Cover Engine into FS#23) 1
Outside Electrical Incident 4
Public Service 2
Residential Alarm 2
Traffic Collision with Extrication 1
Traffic Collision Unknown Injuries 4
Traffic Collision Unknown Injuries – Freeway 2
Total Calls 126
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AGENDA REPORT
MEETING DATE: February 25, 2020 Council Item
TITLE: Approval of Resolution 2020-XX Rescinding a Prior City
Council Policy Prohibiting Merit Increases to Eligible
Employees
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING
A PRIOR CITY COUNCIL POLICY PROHIBITING MERIT
INCREASES FOR ELIGIBLE EMPLOYEES
2030 VISION STATEMENT:
This staff report supports Goal #1 - “Ensuring Our Fiscal Viability,” by seeking to attract,
retain, and motivate qualified employees by reinstating merit increases to support a
positive and productive work environment.
BACKGROUND AND DISCUSSION:
On May 12, 2015, the City Council adopted Resolution 2015-10, that established the
City’s Statement of Benefits for employees. Section IX (Furlough Provisions), Chapter
A.1 stated that City Hall employees have agreed to the continuance of No Merit
increases, which became effective, July 1, 2009.
On January 28, 2020, the City Council approved an amendment to the Annual Budget
Guidelines to reinstate staff merit increases. Now, to ensure consistency between the
newly amended Annual Budget Guidelines and City Council policy governing merit
increases, staff is recommending that the City Council adopt a new resolution to rescind
that portion of Resolution 2015-10 which prohibited merit increases.
FISCAL IMPACT:
The estimated cost for reinstating merit increases in FY2019-20 is projected at $16,000
and will be absorbed in the current year’s approved budget allocations.
ATTACHMENTS:
• Resolution 2015-10 Section IX Chapter A.1 (PDF)
• Resolution 2020-XX Reinstatement of Merit Increases (DOCX)
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APPROVALS:
Cynthia A. Fortune Completed 02/19/2020 8:22 PM
Finance Completed 02/19/2020 8:22 PM
City Attorney Completed 02/20/2020 3:07 PM
City Manager Completed 02/20/2020 7:11 PM
City Council Pending 02/25/2020 6:00 PM
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RESOLUTION NO.2015—10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE.:AMENDING THE STATEMENT :QF` _=
BENEFITS
WHEREAS, the City_ Council is authorized: and directed under- the provisions of
Chapter.:2.24 of:the Grand.-Terrace _Municipal.Code:to adopt provisions_ for c'odn" nsation
of personnel created:in said.Municipal Code Chapter; and, -
WHEREAS, the objectives of the Statement: of Benefits are' to attract to municipal
service the best and most competent persons available.and to.provide:for an equitable system of
personnel.compensation; and, .
WHEREAS, at the same time, within the limits. of administrative:- feasibility;
considerable latitude shall be given to the City Manager m the iiiterpretation and application
of these benefits so that they are applied..equitably; and,
WHEREAS from time :to time :these benefits must be revised due to budgetary
changes;.and,
WHEREAS the City, Council approved the::-Statement of Benefits b Resolution,:pp'.. .. Y:. ..
2015-06 estab ishing a new document for e purpose.of outlining-employee enefits:
NOW,. THEREFORE,:::THE CITY COUNCIL.::OF THE:...CITY:.:.OF GRAND
TERRACE DOES HEREBY RESOLVE;.:DETERMINE AND ORDER AS FOLLOWS-
Section t: RESOLUTION 2015-06 A:RESOLUTION OF. THE CITY COUNCIL OF
THE CITY OF GRAND:TERRACE: ADOPTING A:STATEMENT OF BENEFITS.is hereby
rescinded. .. .
Section '2: The Statement of Benefits,: attached::hereto as Exhibit A; are:Hereby
amended and.adopted.
Section 3: All City rules, policies or regulations that contradict an provision of the
Statement ofBenefits are:hereby rescinded.
PASSED, APPROVED.:AND ADOPTED. by; the City Council :of Grand: Terrace at a
regular meeting held on the if day of May, 2015 by the.following;vote:
AYES: Council Members Mitchell, Hussey, Mayor Pro Tem Robles, Mayor
McNaboe
NOES:- Council Member Wilson
ABSENT: None
ABSTAIN: None
RESOLUTION NO. 2015-1-0 PAGE 1 OF 12 MAY.12,.2015 .. .
EXHIBIT A
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ATTEST: .
z= es.:arcy. Naboe.
City Clerk or.
APPROVED AS TO FORM:
Richard.L. Adams, II
City Attorney
I,.PAT JACQUEZ-HARES, CITY CLERK of :the City .of Grand: Terrace,: do.'hereby
certify that the foregoing Resolution mas introduced:and adopted ut a regular meeting of the:City
Council held on:the 12tt'day of May--2015.by the following vote::
AYES: Council..Members. Mitchell, Hussey, Mayor .Pro Tem Robles, Mayor...
McNaboe:
NOES: Council Member Wilson . .
ABSENT: None
ABSTAIN: .. :: one.
RES OI;UTION:NO. 2015=10 PAGE 2 OF 12 MAY 125.2015
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5 EXHIBIT: A
City of Grand Terrace
Employee Statement of Benefits.
Juy1, 2015 . .
I.Retirement
A.. CalPERS - The City of Grand Terrace provides retirement benefits through the
California Public Employees Retirement System:(CdlPERS). All regular employees
budgeted.a minimum of 20 hours per week shall be enrolled-in this.Plan..
1 The City':s current formula is 2.7% at 55, for employees hired prior to
January 1; 2013.
2.All employees:hired after..January:.1.; 2013 and who.are eligible under .the
Public Employees Pension Reform Act (PEPRA) shall be enrolled in..the 2% at 6:0
retirement formula:
3. All other employees hired after January 1; 2013:shall be enrolled in the 2% at
62 retirement-formula in accordance with PEPRA.
4.The City pays .1.418%0. .of the .8%' Member Contribution to. CalPERS
Retirement . or all.employees enrolled,.prior .o January. 1, 2013. All employees.
enrolled after January 1, 2013 shall pay the full:Member.Contribution.
5.The retirement contract also includes the following provisions:
Available.to:Employees. Before After_:-.
Enrolled O1/01/2013O1/O1%2013
Single.Highest Year Yes No
Three Year Final No Yes
Compensation
1959 Survivor Benefit(4t Yes Yes
Level)
Military Service Credit Yes Yes
B. 457 Deferred Compensation- All employees shall be entitled to participate in the
City's.457 Deferred Compensation:Plan.
C. Alternate Retirement System - Except where required by law'or by contract, all
employees budgetedless than 20 hours per weekor employees who Have been placed on the
Citypayroll. on a temporary basis shall participate in the City'. Alternate Retirement SystempYrpYp. P Y y
ARS
RESOLUTION NO. 2015-10 PAGE.3 OF 12 MAY 12, 2015
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1. The ARS plan is provided in lieu of participation in Social Security, and as
such shall be updated as necessary to comply with current regulations.
II. Leaves.
A. Bereavement Leave—See Sick Leave.
B. Comp Time — All employees shall be allowed to accrue compensatory time (comp
time) in lieu of overtime pay. Comp time shall be computed in accordance with current
FLSA and State of California guidelines. The maximum accrual shall be 80 hours.
C. Management Leave — On January 1 of each year, beginning with the January 1st
immediately following the first anniversary or employment, exempt employees shall receive
80 hours management leave in addition to other leaves. This management leave must be
used during the fiscal year in which it is received, or it will be lost. Newly hired exempt
employees shall receive a prorated amount of Management Leave.
D. Maternity/Bonding Leave — Maternity and/or Bonding Leave shall be provided to
employees in accordance with State and Federal Law under the Family Medical Leave Act
FMLA), the California Family Rights Act (CFRA) and the Pregnancy Disability Law
PDL).
E. Personal Leave - Part-time Child Care employees budgeted for 20 or more hours per
week, and non-exempt full-time Child Care employees receive personal leave on an accrual
basis. This leave may be used for vacation or sick time. This time can be used as it is
earned.
1.Earned personal leave will be credited upon completion of the first six
months of continuous service and every pay period thereafter.
2.Employees shall accrue personal leave according to the same schedule and
rules as apply to vacation leave for City Hall employees.
F. Sick Leave — Sick leave with pay shall be granted to all probationary and regular
employees budgeted to work a minimum of 20 hours per week. Sick leave is not available
to non-exempt Child Care employees.
1.1 Full-Time Employees shall accrue sick leave according to the following
schedule:
Type of Employee Received Per Received per
Pay Period Annum
City Hall—Non-Exempt
Regular Full-Time Employee, 3.69 96 hours
Exempt Employee
Child Care N/A N/A
RESOLUTION NO. 2015-10 PAGE 4 OF 12 MAY 12, 2015
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2.Regular Part-Time Employees budgeted at least 20 hours per week shall
receive sick leave accruals on a pro-rata basis.
3.Employees may not accrue more than 480 hours of Sick Leave.
4. Any employee whose current accrued Sick Leave is in excess of 480 hours
shall retain the hours they currently have. No additional hours will be accrued until
their Sick Leave bank drops below 480 hours.
5. Any employee who separates from the City after five (5) years of service, for
reasons other than disciplinary cause, shall be compensated for 40% of all unused
sick leave.
6.Family Sick Leave —An employee shall be entitled to use up to half of their
annual sick leave accruals to care for a child or spouse who is injured or ill:
7.Bereavement Leave—An employee may use up to 3 days of sick leave in any
twelve-month period as bereavement leave for the death of a family member. A
family member is defined as a spouse/domestic partner, parent, sibling, child,
grandchild, or grandparent of the employee or of the employee's spouse/domestic
partner.
8.Options on Retirement — CalPERS rules have additional provisions for
unused sick leave. All employees who are retiring under the CalPERS plan are
eligible to participate in such provisions in accordance with the CalPERS regulations
which are current at the time of the employee's retirement.
9.Reimbursement for Unused Sick Leave During Employment — Suspended
See Furlough Provisions)
a) Any regular full-time regular employee who has used 40 hours or less
sick leave during the calendar year shall be entitled to be reimbursed for up
to 40 hours of unused accrued sick leave so long as the employee's
remaining accrued sick leave balance does not fall below 80 hours as a result
of the reimbursement.
b) Regular part-time employees that are budgeted to work 20 or more
hours per week shall be entitled to be reimbursed for a percentage of their
accrued sick leave based on a prorated percentage of hours worked as
compared to 40 hours for a full-time employee so long as the employee's
remaining accrued sick leave balance does not fall below the same prorated
percentage of 80 hours.
c) Reimbursement for accrued sick leave for a calendar year shall not be
available to employees terminating on or before December 31 of that same
calendar year.
RESOLUTION NO. 2015-10 PAGE 5 OF 12 MAY 12, 2015
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d) Sick Leave Sell Back Form - In order to receive reimbursement for
accrued sick leave, all eligible employees shall complete a Sick Leave Sell
Back Form, which is available in the Human Resources office. The
completed form must be provided to the Personnel Officer by no later than
the first week of January of the following calendar year.
G. Vacation- Each regular full-time and regular part-time employee budgeted for 20 or
more hours per week, with the exception of non-exempt Child Care employees, shall be
credited with annual vacation leave according to their number of years of service as follows:
1. Full-Time Employees shall accrue vacation leave according to the following
schedule.
Years Received Per Received
Type of Employee of Pay Period per
Service Annum
City Hall—Non-Exempt Regular
Full-Time Employee, 1-5 3.08 80 hours
Exempt Employee
City Hall—Non-Exempt Regular
Full-Time Employee, 6 - 10 4.62 120 hours
Exempt Employee
City Hall—Non-Exempt Regular
Full-Time Employee,l l+ 6.15 160 hours
Exempt Employee
Child Care N/A N/A N/A
2. Regular Part-Time Employees budgeted at least 20 hours per week shall
receive accruals on a pro-rata basis.
3. Earned vacation will be credited upon completion of the first six months of
continuous service and every pay period thereafter.
4.Employees may not accrue more than 480 hours ofvacation leave.
5.In the event an employee who has served continuously for at least twelve
months does not take all of the vacation to which they are entitled in any year, the
employee shall be allowed to accumulate the balance, to be taken in a subsequent
year.
6. No employee shall be granted a vacation leave period greater than the amount
of available vacation accruals.
7.Each employee shall take a minimum of one work week off each year.
RESOLUTION NO. 2015-10 PAGE 6 OF 12 MAY 12, 2015
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III. Holidays
A. The City of Grand Terrace observes the following holidays for City Hall, Child Care,
Exempt employees:
New Year's Day Veteran's Day
Martin Luther King's Birthday Day before Thanksgiving
President's Day Thanksgiving Day
Memorial Day Christmas Eve
Independence Day Christmas Day
Labor Day New Year's Eve
Columbus Day 2 Floating Holidays
1.For Full-Time Employees credited with Floating Holiday Leave after April
14, 2015, a floating holiday shall equal 8 hours.
2. Part-Time Employees budgeted at least 20 hours per week shall receive
floating holidays on a pro-rata basis.
3. Any employee scheduled to work on a City Holiday and who works the
holiday, shall be credited with additional floating holiday hours equal to the hours
actually worked on the holiday.
4.At the City Manager's discretion, floating holidays may be used for the
closure of City Hall during the Christmas holidays.
5.In order to receive Holiday Pay, an employee must be in a paid status on the
day before and the day after the holiday.
IV. Employee Health Plan
A. City of Grand Terrace Employee Health Plan includes major medical, dental, and
vision insurances; the Employee Assistance Program, and the Cafeteria Plan. To be
considered a part of the City's Employee Health Plan, the City must have a negotiated
contract with the benefit provider to include specific rates for City of Grand Terrace
employees.
B. All regular employees budgeted 20+hours per week are eligible to participate in the
City's Employee Health Plan.
C. The Benefit Allowance as paid under the City's Cafeteria Plan is intended to offset
the employee's out-of-pocket expenses under this plan.
D. All aspects of the Employee Health Plan are eligible for continuation under Federal
COBRA regulations. Further, if the employee qualifies for such, the major medical
insurance may be eligible for further continuation provisions under Cal-COBRA.
RESOLUTION NO. 2015-10 PAGE 7 OF 12 MAY 12, 2015
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1. Eligibility — All individuals who meet the following criteria are eligible to
participate in the Employee Health Plan.
a) City of Grand Terrace employees budgeted for 20 or more hours a
week.
b) Spouse or registered domestic partner of a participating employee.
c) Legally qualifying dependents of a participating employee and/or of
the employee's spouse or registered domestic partner.
d) Spouse/registered domestic partner/dependents may only participate
in the coverage options under this plan for which a City of Grand Terrace
employee is also an enrolled participant; ie, if a dependent wishes to have
medical coverage under this plan, the employee must also be enrolled in
medical coverage.
E. Cafeteria Plan. The City of Grand Terrace maintains a Section 125 Cafeteria Plan.
The Cafeteria Plan includes the following options:
I. Benefit Allowance. As a part of the Cafeteria Plan, the City of Grand
Terrace pays a Benefit Allowance to employees to offset the cost of purchasing pre-
and post-tax benefits as allowed under Section 125 of the IRS Code.
a) Any portion of the Benefit Allowance not utilized by the employee
for the purchase of benefits shall be considered taxable income to the
employee. .
b) Such allowance is paid according to the following schedule:
Years of of Salary
Type of Employee Service Received
City Hall—Non-Exempt, Regular N/A 500.00/month
Employee, Full-Time 6,000 annually)
Exempt Employee
City Hall—Non-Exempt, Regular N/A 250/month
Employee Part-Time, 3,000 annually)
Child Care—Regular Employee,Non- N/A 166.67/month
exempt, Full-Time 2,000 annually)
Child Care—Regular Employee,Non- N/A 83.34/month
exempt Part-Time 1,000 annually)
c) Child Care Employees on staff in a part-time, benefits eligible
position on July 1, 2015 shall be grandfathered in accordance with the
provisions of Section VII. Grandfathered Provisions.
RESOLUTION NO. 2015-10 PAGE 8 OF 12 MAY 12, 2015
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2. Pre-Taxing Insurance Premiums. Eligible employees may choose to pre-tax
premiums for any/all of their insurances which are purchased through payroll
deduction, except as noted below:
a) Life insurance premiums may only be pre-taxed to the extent
permitted by current IRS regulations.
b) The City does not permit employees to pre-tax the premiums of any
disability insurance product.
3. Flexible Spending Accounts (FSA). Employees may contribute pre-tax
dollars to the following FSA options:
a) Medical Reimbursement Account
b) Dependent Care Reimbursement Account
c) Adoption Assistance Account
d) The type(s) of FSAs available is determined by the IRS and is thus
subject to change by the Federal Government.
e) FSA's are subject to annual contribution limits as established by the
IRS.
f) Expenses paid from an FSA may not be claimed as a deduction on an
employee's tax return.
F. Major Medical Insurance—The City is currently contracted with CalPERS for major
medical insurance. In accordance with the terms of the contract, the City shall pay for
insurance for an eligible employee as follows:
Type of Employee Years of Amount Paid
Service
City Hall—Non-Exempt N/A Amount equal to
Regular Employee budgeted the Net Value
20+hours, Plan, Employee
Exempt Employee Only Coverage
Child Care—Non-Exempt N/A Set by CalPERS
Regular Employee,budgeted in accordance
20+hours with GC §22892
2)
G. Dental Insurance—The City has contracted for a choice of either an HMO or a PPO
plan. Premiums are paid by the employee.
l
RESOLUTION NO. 2015-10 PAGE 9 OF 12 MAY 12, 2015
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H. Vision Insurance—The City has contracted for Vision Insurance. Premiums are paid
by the employee.
I.Employee Assistance Plan—The City offers an Employee Assistance Plan at no cost
to the employee. The Employee Assistance Program provides confidential counseling
referrals and other services to employees.
V. Other Insurances
The City is contracted for the following additional insurance plans. These insurance plans are
available to all regular employees budgeted 20 or more hours per week and are not considered a part
ofthe Employee Health Plan.
A. Life Insurance—The City provides basic term life insurance for employees and their
eligible dependents subject to the following limits:
1.Employee—Amount equal to covered annual earnings.
2. Dependent- $3,000.00
B. Short Term Disability— The City offers a voluntary short term disability plan to all
regular employees budgeted 20 or more hours per week. This coverage is paid by the
employee.
C. Long Term Disability - The City offers a voluntary long term disability plan to all
regular employees budgeted 20 or more'hours per week. This coverage is paid by the
employee.
D. Supplemental Insurances — The City's Section 125 Plan provider may offer
supplemental insurance plans to City employees. The City does not negotiate for rates on
these supplemental plans. Supplemental plans are not considered part of the City's benefit
package. Employees may pay for these plans by payroll deduction. Employees may pre-tax
their premiums for these plans as allowed by IRS regulations.
VI. Additional Pays
A. Bilingual Pay — Employees who have qualified under the Personnel Rules as being
fluent in Spanish shall receive $50.00 per month. At the City Manager's discretion, other
languages that are deemed a business necessity shall also qualify for Bilingual Pay.
B. On-Call Pay — Employees placed in an on-call status for a period of one (1) week
shall receive their choice of either 9 hours of regular time or 9 hours of straight comp time
for that week. On-call staff called out after their normal working shift will be paid a
minimum of two (2)hours in accordance with the Personnel Rules.
C. Vehicle Allowance — Vehicle Allowance shall be paid to Department Heads at the
rate of$300 per month.
RESOLUTION NO. 2015-10 PAGE 10 OF 12 MAY 12, 2015
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P A
VII. Grandfathered Provisions
A. Longevity Pay — $100 per month for full-time employees with 10 years of service
prior to June 30, 2010. Part-time employees with 10 years of service prior to June 30, 2010
receive a prorated amount depending on hours worked. This applies only to employees in
Continuous Service since June 30, 2010.
B. Child Care Credit—Employees already receiving the Child Care Credit prior to June
30, 2010 shall be eligible to continue receiving a 50% discount for their child care expense
up to a maximum of $4,000 per year. This applies only for the child(ren) receiving the
credit prior to April 14, 2015 and only if the Employee has remained in Continuous Services
since June 30, 2010. This benefit will be charged to the covered employee's department.
C.Benefit Allowance —Child Care Employees on staff in a part-time, benefits eligible
position on July 1, 2015 shall receive a$1,400/year Benefit Allowance. This provision shall
remain in place only if the employee remains in Continuous Service in a part-time, benefits
eligible position. If an employee ceases to be in a part-time, benefits eligible status, they
will be covered by the same terms as a new-hire in the new status would receive(if any).
VIII. Employees Hired Under Employment Agreement
A. Employees who are working under an Employment Agreement approved by the City
Council may be subject to different employment benefit provisions than those contained in
this Statement of Benefits.
IX. Furlough Provisions
The City of Grand Terrace employees are under mutually agreed furlough provisions. These
provisions are a temporary cost savings measure and shall remain in force as follows until such time
as the budget permits abolishing this section.
A. City Hall Employees—City Hall employees have agreed to the following:
1. No Merit Increases—Became effective July 1, 2009.
2. No COLA(Cost of Living Adjustment)—Became effective July 1, 2009.
3.Sick Leave Sell Back Program Suspended—Became effective July 1, 2010.
4. Ten Percent (10%) Reduction in Hours — Became effective May 17, 2010.
This changed employee hours from 40/week to 36/week. This resulted in a 10%
decrease in work schedule, wages, and benefits based on wages. This applies to full-
time employees only.
5. Part-Time Employees — No work week reduction for part-time employees
with no benefits; or for part-time employees for which such a reduction would
terminate a current benefit(e.g. health insurance).
RESOLUTION NO. 2015-10 PAGE 11 OF 12 MAY 12, 2015
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B. Child Care Employees—Child Care employees have agreed to the following:
1. No Merit Increases—Became effective July 1, 2009.
2. No COLA (Cost of Living Adjustment)—Became effective July 1, 2009.
3.Sick Leave Sell Back Program Suspended—Became effective July 1, 2010.
RESOLUTION NO. 2015-10 PAGE 12 OF 12 MAY 12, 2015
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RESOLUTION NO. 2020-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, RESCINDING A PRIOR CITY COUNCIL
POLICY PROHIBITING MERIT INCREASES FOR ELIGIBLE
EMPLOYEES
WHEREAS, on May 12, 2015, the City Council of the City of Grand Terrace
adopted Resolution 2015-10, that established the City’s Statement of Benefits for
employees; and
WHEREAS, Section IX (Furlough Provisions), Chapter A.1 of the City’s Statement
of Benefits stated that City Hall employees agreed to the continuance of No Merit
increases, which had originally become effective, July 1, 2009; and
WHEREAS, on January 28, 2020, the City Council approved an amendment to the
Annual Budget Guidelines to reinstate staff merit increases; and
WHEREAS, to ensure consistency between the newly amended Annual Budget
Guidelines and City Council policy governing merit increases, the City Council now
desires to adopt a new resolution to rescind that portion of Resolution 2015-10 which
prohibited merit increases.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Grand
Terrace, as follows:
Section 1. The City Council hereby approves and authorizes the reinstatement of merit
increases to eligible employees and therefore repeals Section IX.A.1 of the City’s
Statement of Benefits, as previously adopted in Resolution 2015-10.
Section 2. The City Council certifies that the City has, or will have available, sufficient
funds to cover the costs associated with the reinstatement of merit increases.
Section 3. The City Council hereby delegates the authority to the City Manager to
implement the reinstatement.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council
of the City of Grand Terrace, held on this the 25th day of February 2020.
Darcy McNaboe
Mayor
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ATTEST:
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra
City Attorney
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AGENDA REPORT
MEETING DATE: February 25, 2020 Council Item
TITLE: Quarterly Business License Report Ending December 31,
2019
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Receive and file the Quarterly Business License Report
ending December 31, 2019.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability”, and Goal
#3, “Promote Economic Development” through the reporting of new businesses within
the City. This report provides City Council with business types and descriptions of the
new businesses that come into the City.
BACKGROUND:
The Finance Department provides a Quarterly Business License Report (QBLR) which
is submitted to the City Council each quarter showing monthly data of new businesses
that have acquired a business license. The attached QBLR is for the ending December
31, 2019. The purpose of the QBLR is to provide the following information:
• recognize new businesses that have opened in Grand Terrace;
• identify projected revenue receipts from these new businesses; and
• provide the total number of businesses in the City as of a specified date
(December 31, 2019).
DISCUSSION:
Grand Terrace Municipal Code Title 4 (Comprehensive Fee Schedules, Fines and
taxes), Chapter 4.08 (Business License Tax) states that any person, firm or corporation
conducting or carrying on business within the City shall be charged a business license
tax based upon the following Gross Receipts Tax Schedule.
Each person conducting or carrying on a fixed business location located in the City shall
pay a business license tax based upon their annual gross receipts as follows:
C.6
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Gross
Receipts
Business
License Tax Notes
From To Rate / Fee
$0.00 $999.99 $0.00 No fee; however, must file and
report gross receipts
$1,000.00 $49,999.99 $30.00
$50,000.00 $99,999.99 $50.00
$100,000.00 $149,999.99 $70.00
$150,000.00 $199,999.99 $120.00
$200,000.00 $299,999.99 $170.00
$300,000.00 $499,999.99 $220.00
$500,000.00 $699,999.99 $270.00
$700,000.00 $899,999.99 $320.00
$1,000,000.00 and above $320.00
$320 Fee plus $0.25 per $1,000
of gross receipts over $1,000,000
to maximum of $1,200.00
Avenu Insights (formerly MuniServices) provides business tax licensing and
administration services for the City, of which the main component is:
Tax Administration: of the City’s business license processing, renewals,
collections, on-going monitoring and administration of the business license tax.
a. Online Application and Renewal:
• Provide a link on the City’s website that will enable all businesses to
apply for a business license and pay its business tax on-line through
Consultant’s software application;
• Provide a kiosk linking to the Consultant’s website to allow on-line
processing and printing of applicable documents and receipts for
Walk-In customers into City Hall.
b. Taxpayer Notification and Remittance:
• Consultant to send individualized tax forms to all known taxpayers;
• Taxpayers will remit payments to the City c/o Consultant.
c. Deposit Process:
• Deposits will be made via Automated Clearing House (ACH) as
instructed by the City;
• Deposits will be for amounts received less Consultants’ fees ($12.00
per license payment processed).
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NEW BUSINESS LICENSES ISSUED
For FY2019-20 second quarter (October – December), a total of 48 business licenses
transactions were processed. Of the 48 business license transactions, 44 new
business license applications were received. Below are tables and charts that show
new business license applications received in FY2019-20.
Month In City Outside City TOTAL
1st Quarter
July 3 4 7
August 0 2 2
September 1 2 3
Total 1st Quarter 4 8 12
2nd Quarter
October 2 13 15
November 8 15 23
December 0 6 6
Total 2nd Quarter 10 34 44
GRAND TOTAL 14 42 56
Approximately 23% of all new business licenses issued this quarter have physical
locations within City limits. These businesses are estimating total annual Gross
Receipts of $235,030.
Below are graphs of new business licenses issued with physical locations within and
outside City limits.
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4 8
10 34
00
00
0 10 20 30 40 50
Jul - Sep
Oct - Dec
Jan - Mar
Apr - Jun
In City Outside City
New Business Licenses by Quarter
3 4
0 2
1 2
2 13
8 15
0 6
0 5 10 15 20 25 30
July
August
September
October
November
December
In City Outside City
New Business Licenses by Month
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FISCAL IMPACT
Total business license fees collected for all business licenses issued are shown below:
Month In City
(Amount)
Outside City
(Amount) TOTAL
1st Quarter
July $562.00 $673.50 $1,235.50
August $0.00 $246.00 $246.00
September $34.00 $148.83 $182.83
Total 1st Quarter $596.00 $1,068.33 $1,664.33
2nd Quarter
October $115.00 $765.83 $880.83
November $312.00 $370.00 $682.00
December $0.00 $16.50 $16.50
Total 2nd Quarter $427.00 $1,152.33 $1,579.33
GRAND TOTAL $1,023.00 $2,220.66 $3,243.66
There is no fiscal impact associated with the receipt of the 2nd Quarter Business License
Report ending December 31, 2019.
Attached for City Council’s information are business license transactions for the period
from January 1, 2019 through December 31, 2019 (both new and renewal licenses).
ATTACHMENTS:
• Dec2019 - Grand Terrace License Listing Report (PDF)
APPROVALS:
Cynthia A. Fortune Completed 02/18/2020 8:38 PM
Finance Completed 02/18/2020 8:38 PM
City Attorney Completed 02/19/2020 10:20 AM
City Manager Completed 02/20/2020 7:11 PM
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City Council Pending 02/25/2020 6:00 PM
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Grand Terrace
2019 License Listing Report
December‐2019 Report
No. Issued Date Phone #Contact Name Business Name DBA Address
No.
Street Address Unit
No.
HOME
BASED
1 (909) 225‐3888 TEDROW SUSAN DSUSAN TEDROW REAL ESTATE 12168 BARTON RD 85 NO
2 (909) 434‐0800 CALIFORNIA RECYCLERS INC CALIFORNIA RECYCLERS INC 21769 BARTON RD NO
3 20‐Feb‐19 (909) 533‐4910 PIEDRAFINA MARBLE INC 21800 BARTON RD 101 NO
4 21‐Dec‐18 (951) 686‐5100 WILHITE LANGLEY INC 21800 BARTON RD 102 NO
5 11‐Jan‐19 (951) 780‐9993 TVEC INC TVEC, INC 21800 BARTON RD 103 NO
6 05‐Jan‐19 (951) 620‐8900 HAROLD BROWN HAR BRO INC 21800 BARTON RD 107 NO
7 11‐Jan‐19 (888) 907‐6343 PATRICIA GONZALEZ PEACE OFFICERS FOR A GREEN
ENVIRONMENT
GREEN ENERGY SOLUTIONS 21800 BARTON RD 108 NO
8 11‐Jan‐19 (636) 448‐1695 ROBERT EWING HABU EWING TAEKWONDO 21800 BARTON RD 109 NO
9 20‐Dec‐18 (714) 575‐8901 HORIZON OXYGEN AND MEDICAL
EQUIPMENT INC
21800 BARTON RD 110 NO
10 13‐Feb‐19 (909) 654‐7979 ELITE CONSERVATION PURCHASE GREEN REDLANDS 21800 BARTON RD NO
11 (310) 692‐5119 TRAVIS PARKE CALIFORNIA RECYCLERS INC CALIFORNIA RECYCLERS INC 21801 BARTON RD NO
12 28‐Jan‐19 (909) 748‐6836 TIM BANKERS NURAY METAL PRODUCTS INC 21823 BARTON RD NO
13 11‐Jan‐19 (909) 731‐8091 ROBERT TILLEY ROBERT TILLEY 21831 BARTON RD NO
14 (909) 422‐8990 PAMELA HOUSTON HOUSTON & HARRIS PCS 21831 BARTON RD NO
15 31‐Jan‐19 (909) 825‐7693 CLINICAL LAB OF SAN BERNARDINO CLINICAL LAB OF SAN BERNARDINO 21881 BARTON RD NO
16 23‐Jan‐19 (909) 783‐4580 THOMAS & LINDA MURDOCK TERRACE VILLAGE RV PARK LLC 21900 BARTON RD 170 NO
17 07‐Feb‐19 (909) 422‐0611 FAHIM TANIOS KEROMINA MARKETPLACE INC 22045 BARTON RD NO
18 16‐Feb‐19 (909) 664‐7032 JUAN PACHECO JULIES PARTY RENTALS 22077 BARTON RD A NO
19 31‐Jan‐19 (909) 499‐1217 LOWBROW INK 22077 BARTON RD B NO
20 31‐Jan‐19 (949) 705‐8911 ADCOCK ROY ADCOCK LORA TRUST THE ROY AND LORA ADCOCK
TRUST
22077 BARTON RD NO
21 (909) 543‐4392 ALBERTO LLANOS LLANOS ALBERTO JRIO DE VISTA SMOG CHECK 22087 BARTON RD NO
22 (909) 424‐0275 ALI YASIN QWIK STOP #5 22087 BARTON RD NO
23 20‐Feb‐19 (951) 275‐7067 ZEPEDA MARK AQWIK STOP SMOG 22087 BARTON RD NO
24 ‐ ‐ (951) 660‐9014 CARLOS CAMPOS GT PIT STOP AUTOMOTIVE SERVICES 22115 BARTON RD NO
25 09‐May‐19 (909) 422‐0422 HAROLD LUKE MD INC 22182 BARTON RD NO
26 13‐Feb‐19 (909) 783‐0563 PHILLIP J. SMITH STATER BROS MARKET #188 22201 BARTON RD NO
27 31‐Jan‐19 (630) 756‐8446 OUTERWALL INC. REDBOX AUTOMATED RETAIL LLC 22201 BARTON RD NO
28 07‐Feb‐19 (425) 943‐8000 COINSTAR ASSET HOLDINGS LLC COINSTAR 22201 BARTON RD NO
29 07‐Mar‐19 (909) 824‐8690 AUTO ZONE AUTO ZONE #5614 22203 BARTON RD NO
30 31‐Jan‐19 (909) 783‐4271 MICHAEL VASQUEZ MIGUELS JR 22219 BARTON RD NO
31 28‐Jan‐19 (909) 370‐3269 CHERIE GOMEZ DANCE DIMENSIONS PERFORMING 22254 BARTON RD NO
32 13‐Feb‐19 (714) 937‐5266 CH PARTNERS LLC MCDONALD'S #37134 22257 BARTON RD NO
33 28‐Jan‐19 (909) 824‐0116 GENESIS HAIR SALON GENESIS HAIR SALON 22270 BARTON RD NO
34 (951) 217‐1371 MARTINEZ MAXINE E 22270 BARTON RD NO
35 10‐Jan‐19 (626) 339‐5111 DAN D BANH DDS INC DAN D BANH DDS MS 22284 BARTON RD NO
36 14‐Mar‐19 (909) 825‐8200 SMART TIME FOOD STORE SMART TIME FOOD STORE 22310 BARTON RD A NO
37 01‐May‐19 (909) 777‐3629 NGA T. NGUYEN UNIQUE HAIR AND NAILS UNIQUE HAIR & NAILS 22310 BARTON RD C NO
38 (909) 653‐7752 ANNADENA RAMIREZ RAMIREZ ANNADENA UNIQUE HAIR AND NAILS 22310 BARTON RD C NO
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2019 License Listing Report
December‐2019 Report
No. Issued Date Phone #Contact Name Business Name DBA Address
No.
Street Address Unit
No.
HOME
BASED
39 (909) 824‐8224 PHILIP VERZANI ACCENT GRAPHICS & DESIGN 22310 BARTON RD D NO
40 (909) 824‐8224 ACCENT PRINT & DESIGN ACCENT PRINT & DESIGN 22310 BARTON RD D NO
41 20‐Feb‐19 (951) 796‐9000 LUIS LIZARRAGA COMPUTER CLINIC 22310 BARTON RD E NO
42 23‐Apr‐19 (909) 824‐0770 COREY WILSON SO CAL SUBS SO CAL SUBS 22310 BARTON RD NO
43 07‐Feb‐19 (909) 514‐0333 JANET BOTTROFF BLUEBIRD QUILTS & GALLERY 22320 BARTON RD A NO
44 28‐Jan‐19 (909) 783‐6835 SHAVER BILL SHAVER SANDRA LA PASTA ITALIA 22320 BARTON RD C NO
45 16‐Jan‐19 (206) 438‐2883 AMBER GEEHAN LICENSING
COORDINATOR
BROOKDALE GRAND TERRACE 22325 BARTON RD NO
46 02‐May‐19 (909) 370‐2857 CHASTELLA INC 22365 BARTON RD 302 NO
47 11‐Jan‐19 (714) 713‐2394 SUZETTE POBETTE EQUANIMITY HOSPICE & PALLIATIVE CARE
INC
22365 BARTON RD 100 NO
48 27‐Dec‐18 (909) 553‐0331 FIVE OAKS SPEECH THERAPY SERVICES 22365 BARTON RD 104 NO
49 07‐Mar‐19 (909) 639‐7026 GUTIERREZ LOPEZ JESUS ERNESTO KUTZ TRUCKING 22365 BARTON RD 113 NO
50 21‐Dec‐18 (714) 535‐7999 AEGIS BUILDERS INC 22365 BARTON RD 200 NO
51 24‐Apr‐19 (714) 348‐5835 CHRISTOPHER BARNETT BARNETT REAL ESTATE & INVESTMENTS 22365 BARTON RD 204 NO
52 31‐Jan‐19 (909) 496‐1210 REGO ROBERT PARVIEW BUSINESS SERVICES 22365 BARTON RD 207 NO
53 (909) 825‐2171 HILDA KENNEDY AMPAC TRISTATE CDC 22365 BARTON RD 210 NO
54 02‐Apr‐19 (909) 478‐9081 IMAGE PROSTHETICS INC IMAGE PROSTHETICS INC 22365 BARTON RD 212 NO
55 13‐Feb‐19 (909) 697‐0031 YASIN LAYTH MGI IMPORTS 22365 BARTON RD 308 NO
56 07‐Mar‐19 (909) 572‐3116 THOMAS E BOWERS INC TEM'S TOOLS 22365 BARTON RD 310 NO
57 20‐Feb‐19 (909) 709‐6200 LEONARD SIGDESTAD COAST PROPERTIES LLC 22365 BARTON RD NO
58 06‐May‐19 (909) 422‐1100 PRIME HOSPITALITY WOODY'S CLASSIC GRILL 22400 BARTON RD 1 NO
59 05‐Apr‐19 (909) 824‐0220 NEW 2 YOU NEW 2 YOU 22400 BARTON RD 3 NO
60 (909) 783‐2217 MELISSIA MUGA BIG AND SMALL WE GROOM EM ALL 22400 BARTON RD 5 NO
61 (909) 825‐7770 ROBERT L JUNG DDS ROBERT L JUNG DDS 22400 BARTON RD 8 NO
62 07‐Feb‐19 (909) 824‐3870 SON T. NGUYEN ROSES NAILS 22400 BARTON RD 10 NO
63 20‐Feb‐19 (909) 777‐0115 ADEL S. SEDRA ANTONIOUS PIZZA 22400 BARTON RD 11 NO
64 07‐Feb‐19 (909) 743‐1346 MARTINEZ FLOR I MARTINEZ ROMERO
CLAUDIO
G.F.A. BEAUTY HOUSE 22400 BARTON RD 14 NO
65 (909) 533‐4402 YAMEN ABDULNOUR ABDULNOUR YAMEN GRAND TERRACE SMOKE SHOP 22400 BARTON RD 15 NO
66 02‐Apr‐19 (818) 705‐4040 CONTINENTAL PROPERTIES CONTINENTAL PROPERTIES 22400 BARTON RD NO
67 (909) 423‐0432 NICK PEOU THE DONUT HOUSE 22409 BARTON RD NO
68 21‐Feb‐19 (909) 754‐1101 THAI KITCHEN THAI KITCHEN 22411 BARTON RD NO
69 16‐Feb‐19 (909) 910‐3966 KOMORIDA RICKY RKAZ RAMEN 22413 BARTON RD NO
70 26‐Jan‐19 (951) 207‐7024 SARA ROBSONS SARAS BARBER SHOP 22415 BARTON RD NO
71 07‐Feb‐19 (909) 422‐0788 HE XIAOWEI HZ MONGOLIAN BBQ 22417 BARTON RD C, DNO
72 (909) 991‐9037 IRMA GUERRERO ROSIES 22419 BARTON RD D NO
73 21‐Mar‐19 (909) 728‐1081 JENNIFER ARAIZA THE REC CENTER 22421 BARTON RD 289 NO
74 05‐Jan‐19 (909) 433‐0778 DANELLE BUBIER GRAND TERRACE LIONS BINGO 22421 BARTON RD 403 NO
75 (909) 855‐0304 SERAPH COFFEE 22421 BARTON RD 520 NO
76 28‐Jan‐19 (909) 783‐0989 GURPAL BAWA MAIL MART USA 22421 BARTON RD NO
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Grand Terrace
2019 License Listing Report
December‐2019 Report
No. Issued Date Phone #Contact Name Business Name DBA Address
No.
Street Address Unit
No.
HOME
BASED
77 (909) 533‐1379 ERIC SANTILLAN SANTILLAN FAMILY INC GROCERY OUTLET OF GRAND
TERRACE
22441 BARTON RD NO
78 (916) 630‐7200 GINA ROWLETT GROCERY OUTLET INC GROCERY OUTLET INC 22441 BARTON RD NO
79 11‐Apr‐19 (757) 321‐5000 JULIE WHITE DOLLAR TREE #4450 22455 BARTON RD NO
80 07‐Feb‐19 (847) 527‐4439 WALGREENS # 12841 WALGREENS #12841 22456 BARTON RD NO
81 (909) 422‐1970 GT PROFESSIONAIL LLC PROFESSIONAIL AND SPA 22473 BARTON RD NO
82 23‐May‐19 (714) 468‐7271 STEPHANY NGUYEN GT PROFESSIONAL LLC 22473 BARTON RD NO
83 (909) 835‐8246 REYNOLDS STEPHANIE COSMETOLOGIST 22480 BARTON RD NO
84 01‐May‐19 (657) 253‐8442 SANDOVAL KARINA M 22481 BARTON RD NO
85 07‐Feb‐19 (909) 222‐4118 RTM HOLDINGS LLC HAIRLOUNGE 22481 BARTON RD NO
86 (909) 222‐4118 MALICDEM ROXANNE HAIR LOUNGE 22481 BARTON RD NO
87 (909) 503‐7595 MACIAS VANITY COSMETOLOGY 22481 BARTON RD NO
88 ‐ ‐ (909) 559‐6885 ADRIANNE HARTDIGE HARTDIGE ADRIANNE 22481 BARTON RD NO
89 (714) 375‐4700 G&M OIL CO LLC #105 G&M OIL CO LLC #105 22483 BARTON RD NO
90 14‐Mar‐19 (951) 312‐3568 FADEL ALBRRE GRAND TERRACE LAUNDERLAND 22485 BARTON RD NO
91 18‐Apr‐19 (951) 229‐4615 CRUZ MARTHA CODALBERTO'S MEXICAN FOOD 22488 BARTON RD 106 NO
92 18‐Apr‐19 (909) 763‐9340 MAI HOA TO MAI HOA TO AMERICAN NAILS BOOTH
RENTAL
22488 BARTON RD 102 NO
93 13‐Feb‐19 (951) 201‐2450 CARDENAS SANDRA SWEET LIFE BAKERY 22488 BARTON RD 103 NO
94 13‐Feb‐19 (909) 783‐0143 BURT SEUYLEMEZIAN BLUE MOUNTAIN JEWELERS INC BURT'S JEWELRY 22488 BARTON RD 104 NO
95 05‐Jan‐19 (909) 206‐0080 UNKNOWN H & K INTERNATIONAL INC 22488 BARTON RD NO
96 13‐Feb‐19 (909) 370‐1704 AMERICAN NAILS AMERICAN NAILS 22488 BARTON RD NO
97 14‐Mar‐19 (909) 824‐0628 FADEL ALBERRE GRAND TERRACE LIQUOR 22493 BARTON RD NO
98 (909) 682‐1663 MILBES ADAM N ABEMY 22497 BARTON RD NO
99 (909) 783‐8828 USA CLEANERS USA CLEANERS 22499 BARTON RD NO
100 20‐Feb‐19 (909) 825‐8888 CANDY BOZNER GRAND TERRACE REAL ESTATE 22533 BARTON RD NO
101 01‐May‐19 (909) 653‐2528 BENEFICIENT HOSPICE INC 22545 BARTON RD 205 NO
102 14‐Mar‐19 (909) 370‐1477 LORDES PEREZ SALON MONTAGE 22545 BARTON RD 102 NO
103 (909) 831‐0369 ESSA SHAHIN GOLDEN EAGLE UNITED INC GOLDEN EAGLE 22545 BARTON RD 106 NO
104 (909) 783‐9922 GERALDYN SABALBORO A HEALING TOUCH 22545 BARTON RD 107 NO
105 05‐Jan‐19 (909) 742‐6364 TRAN CALVIN ROYAL NAILS SALON 22545 BARTON RD 112 NO
106 26‐Jan‐19 (909) 824‐2829 LAURA FOX HAIR COUTURE 22545 BARTON RD 113 NO
107 31‐Jan‐19 (909) 783‐1929 BUSHWACKERS HAIR SALON BUSHWACKERS HAIR SALON 22545 BARTON RD 114 NO
108 31‐Jan‐19 (909) 800‐8649 SILVER ALLIANCE INC SILVER ALLIANCE 22545 BARTON RD 203 NO
109 (909) 783‐4422 LAW OFFICE OF MANFED SCHROER 22545 BARTON RD 204 NO
110 07‐Feb‐19 (951) 689‐9644 BARRY LEE O CONNER BARRY LEE OCONNER & ASSOCIATES 22545 BARTON RD NO
111 16‐Feb‐19 (909) 488‐1700 HENSON JESSICA TROPICANA TAN 22545 BARTON RD NO
112 (909) 883‐0288 HEALTH ENTERPRISES INC CARE ESSENTIALS HOME HEALTH 22573 BARTON RD B NO
113 07‐Feb‐19 (909) 825‐6003 MARILETH CORIA AZURE HILLS DENTAL OFFICE 22575 BARTON RD NO
114 20‐Feb‐19 (909) 886‐6666 WIDO PIZZA INC. DBA DOMINO S
PIZZA
WIDO PIZZA INC DBA DOMINO S PIZZA 22583 BARTON RD NO
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2019 License Listing Report
December‐2019 Report
No. Issued Date Phone #Contact Name Business Name DBA Address
No.
Street Address Unit
No.
HOME
BASED
115 03‐May‐19 (909) 222‐4126 BEER ROOM LLC THE THE BEER ROOM 22587 BARTON RD NO
116 05‐Jan‐19 (909) 783‐2229 THERESA A. ROACH CUT N CURL 22597 BARTON RD C NO
117 31‐Jan‐19 (909) 835‐7039 DEBRA BUDDE BUDDE DEBORA 22597 BARTON RD C NO
118 (909) 370‐3029 SPLIT ENZ SPLIT ENZ 22597 BARTON RD NO
119 13‐Feb‐19 (909) 825‐3092 SHALLON CUSACK CUSACK SHALLON 22597 BARTON RD NO
120 07‐Feb‐19 (909) 424‐0162 RICHARD S. CHO, D.D.S RICHARD S CHO DDS 22675 BARTON RD NO
121 (909) 254‐3117 JEFFERSON HIBANO HIBANO JEFFERSON OPEN PLNS 22737 BARTON RD Suite 7NO
122 (909) 370‐4250 JANET E HACKLEMAN THE FAMILY CONNECTION 22737 BARTON RD 5 NO
123 07‐Feb‐19 (909) 991‐9879 JAMES WILLIAMSON 22737 BARTON ROAD LLC 22737 BARTON RD 8 NO
124 20‐Feb‐19 (951) 924‐0767 MCIVERS EXTERMINATORS LLC 22737 BARTON RD 9 NO
125 (951) 442‐4825 VERDIN EDGAR EPERFECT AIR 22737 BARTON RD 10 NO
126 19‐Jul‐19 (909) 370‐1200 MARGIE MILLER CITY NEWS GROUP 22797 BARTON RD NO
127 05‐Jan‐19 (909) 825‐1300 MILLER ASSOC REAL ESTATE
BROKERAGE
MILLER ASSOC REAL ESTATE BROKERAGE 22797 BARTON RD NO
128 23‐Jan‐19 (909) 534‐2500 TI CONSTRUCTION TI CONSTRUCTION 22797 BARTON RD NO
129 07‐Mar‐19 (949) 697‐2247 GOKSTAD GROUP LP GOKSTAD GROUP LP 22401, 22455 BARTON RD NO
130 (909) 653‐7752 ANNADEVA RAMIREZ RAMIREZ ANNADEVA MUNIQUE HAIR & NAILS 22310 BARTON RD Suite CNO
131 (951) 334‐9063 JON LAWSON LAWSON JON LLAWSON CUSTOM COLOUR
COATINGS
22421 BARTON RD 501 NO
132 ‐ ‐ (310) 691‐6732 JEFFREY IBALE MEDFLASH BILLING INC 22545 BARTON RD 205 NO
133 ‐ ‐ (909) 703‐1431 GUADALUPE LOPEZ TAHSEEN SHAREEF MD TAHSEEN SHAREEF MD 27573 BARTON RD Suite ANO
134 (610) 649‐1430 HAJOCA CORPORATION HAJOCA CORPORATION 22070 COMMERCE WAY NO
135 26‐Jan‐19 (909) 825‐9466 CHRIS CAPPETTA RIVERSIDE WINNELSON CO 22075 COMMERCE WAY NO
136 26‐Apr‐19 (909) 422‐0563 CAL SKATE INFERNO CALIFORNIA SKATE 22080 COMMERCE WAY NO
137 28‐Jan‐19 (909) 825‐9367 DOREEN GARCIA ANIMAL EMERGENCY CLINIC INC 22085 COMMERCE WAY NO
138 13‐Feb‐19 (619) 795‐7505 DE BERRY SELF STORAGE ASSOCIATES LP A STORAGE PLACE GRAND
TERRACE
21971 DEBERRY ST NO
139 31‐Jan‐19 (404) 499‐3014 CINGULAR WIRELESS NEW CINGULAR WIRELESS PCS LLC 21971 DEBERRY ST NO
140 31‐Jan‐19 (909) 514‐1694 CREST TIMBERS LLC THE HEIGHTS AT GRAND TERRACE 22491 DEBERRY ST NO
141 07‐Feb‐19 (310) 639‐7130 GRAND TERRACE MOBILE HOME
PARK
GRAND TERRACE MOBILE HOME PARK 21845 GRAND TERRACE RD NO
142 28‐Jan‐19 (949) 759‐0220 PETER WETTON GT APARTMENTS LLC 22009 GRAND TERRACE RD NO
143 01‐May‐19 (909) 422‐1557 22645 GRAND TERRACE ROAD LP BLUE MOUNTAIN SENIOR VILLAS 22627 GRAND TERRACE RD NO
144 31‐Jan‐19 (909) 429‐4200 COLE BURR BURRTEC WASTE INDUSTRIES INC 5455 INDUSTRIAL PKWY NO
145 07‐Mar‐19 (951) 275‐9511 TONY HARRIS PRECISION FLEET REPAIR 21506 MAIN ST B NO
146 07‐Feb‐19 (951) 778‐1280 TONY HARRIS HARRIS TRANSFER INC 21506 MAIN ST NO
147 31‐Jan‐19 (951) 830‐0085 HARRIS TONY HARRIS PROPERTIES 21506 MAIN ST NO
148 (909) 877‐8777 JOSE MURGUIA SAFE WAY RECYCLING & RECOVERY INC SAFE WAY RECYCLING 21516 MAIN ST NO
149 31‐Jan‐19 (909) 988‐8000 TODD RUBIN AMERICAN METAL RECYCLING 21516 MAIN ST B NO
150 05‐Jan‐19 (909) 877‐1904 MICHAEL S. DUNCAN DUNCAN BROS INC 21516 MAIN ST NO
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Grand Terrace
2019 License Listing Report
December‐2019 Report
No. Issued Date Phone #Contact Name Business Name DBA Address
No.
Street Address Unit
No.
HOME
BASED
151 (714) 501‐4571 US RUBBER RECYCLING INC US RUBBER RECYCLING INC 21516 MAIN ST NO
152 25‐Sep‐19 (909) 855‐5495 JORDAN SURBER SURBER JORDAN RCYCLE DNA 12210 MICHIGAN AVE 1NO
153 (905) 533‐4177 BASICS AND MORE BASICS AND MORE 12210 MICHIGAN ST 13 NO
154 31‐Jan‐19 (909) 649‐1840 EDMUND ESQUIVEL GRAND TERRACE SMOG CENTER 12210 MICHIGAN ST 1 NO
155 27‐Dec‐18 (951) 536‐6237 LUXURY WINDOW FASHIONS LUXURY WINDOW FASHIONS 12210 MICHIGAN ST 2 NO
156 06‐Mar‐19 (909) 213‐2424 LUXURY WINDOW FASHIONS LUX GARAGE CABINETS 12210 MICHIGAN ST 2 NO
157 07‐Feb‐19 (909) 783‐7512 EMIL MILLER FABRICATION EMIL MILLER FABRICATION INC 12210 MICHIGAN ST 5 NO
158 16‐Feb‐19 (951) 897‐1958 DENHAM RYAN MGT OFF ROAD 12210 MICHIGAN ST 5 NO
159 20‐Feb‐19 (909) 422‐0783 ABDELJAWAD MOHAMMAD JACK'S WHOLESALE 12210 MICHIGAN ST 6 NO
160 23‐Jan‐19 (909) 824‐7650 DEMUTH PLUMBING DEMUTH PLUMBING 12210 MICHIGAN ST 17 NO
161 26‐Jan‐19 (909) 213‐1790 CANSECO ULISES SLEEP GURUS 12210 MICHIGAN ST 23 NO
162 12‐Feb‐19 (909) 213‐1790 CANSECO ULISES R CAR 12210 MICHIGAN ST 23 NO
163 15‐Dec‐18 (909) 446‐2332 CALWEST REFRIGERATION INC CALWEST REFRIGERATION INC 12210 MICHIGAN ST 24 NO
164 07‐Feb‐19 (909) 783‐1900 KEVIN MONTGOMERY AIRBORNE BIKE AND SKATE SERVICE AND REPAIR 12210 MICHIGAN ST 26 NO
165 07‐Feb‐19 (909) 653‐0944 RAMIREZ BAUTISTA MARCO ACREATIVE ELITE SOUNDS 12210 MICHIGAN ST 28 NO
166 26‐Jan‐19 (909) 370‐1000 GILBERT VILLAREAL VILLAREAL ROOFING COMPANY 12210 MICHIGAN ST 30 NO
167 05‐Jan‐19 (909) 825‐5213 JAN RODRIGUEZ QUALITY CARE DME SOLUTIONS 12210 MICHIGAN ST 3,4 NO
168 (714) 552‐2657 ESCAT ARMIDA SOPHIA'S NAIL SHOP 12210 MICHIGAN ST A NO
169 31‐Jan‐19 (909) 319‐9782 POTTER ROBERT ROB'S SALON AND BARBERSHOP 12210 MICHIGAN ST C NO
170 05‐Jan‐19 (916) 283‐9950 MYERS RADOS A JOINT VENTURE MYERS‐RADOS, A JOINT VENTURE 12210 MICHIGAN ST D NO
171 23‐Jan‐19 (951) 805‐6197 CHEER FACTORY THE THE CHEER FACTORY 12210 MICHIGAN ST E NO
172 16‐Feb‐19 (951) 251‐5084 LIGHTBURN SHILOH CUSTOM WELLNESS 12210 MICHIGAN ST E NO
173 26‐Jan‐19 (310) 686‐8599 DIAZ JORGE DFURNITURE 2 UR DOOR 12210 MICHIGAN ST F NO
174 26‐Dec‐18 (760) 987‐4395 GET LOADED INC GET LOADED GUNS & AMMO 12210 MICHIGAN ST H NO
175 05‐Jan‐19 (714) 557‐4152 KENNETH M. HOUSE 12210 MICHIGAN GRAND TERRACE LLC PARK CENTER GRAND TERRACE 12210 MICHIGAN ST NO
176 (909) 633‐3829 SURBER MACHINE SURBER MACHINE 12210 MICHIGAN ST NO
177 31‐Jan‐19 (909) 965‐8577 CHAVEZ CHRISTINA CMC HAIR STUDIO 12210 MICHIGAN ST NO
178 07‐Mar‐19 (909) 783‐0398 BEL MAR MAINTENANCE SERVICES IN 12210 MICHIGAN ST NO
179 23‐Jan‐19 (909) 783‐7749 DAVID P. SADLER SADLER DAVID PD AND S RENTALS 12233 MICHIGAN ST NO
180 26‐Jan‐19 (951) 965‐9200 F & J JANITORIAL SERVICES 12238.25 MICHIGAN ST NO
181 15‐Dec‐18 (909) 825‐4128 RIVERSIDE HIGHLAND WATER CO. RIVERSIDE HIGHLAND WATER COMPANY 12374 MICHIGAN ST NO
182 11‐Dec‐18 (909) 825‐8116 STACEY WEST SEI TRAILER SALES & REPAIR INC 12438 MICHIGAN ST NO
183 ‐ ‐ (951) 707‐3108 STEVE RICHARDSON RICHARDSONS RV CENTERS INC 12438 MICHIGAN ST NO
184 (909) 783‐0832 LEON S OLSZEWSKI LEON S OLSZEWSKI 12458 MICHIGAN ST NO
185 11‐Jan‐19 (909) 783‐4904 HASSAN S SALLOUM GRAND TERRACE MARKET 12490 MICHIGAN ST NO
186 07‐Mar‐19 (949) 240‐2423 GRAND TERRACE CARE CENTER GRAND TERRACE CARE CENTER 12000 MOUNT VERNON AVE NO
187 07‐Feb‐19 (401) 765‐2961 GARFIELD BEACH CVS LLC CVS PHARMACY #8825 12071 MOUNT VERNON AVE NO
188 07‐Feb‐19 (425) 943‐8000 COINSTAR ASSET HOLDINGS LLC COINSTAR 12071 MOUNT VERNON AVE NO
189 07‐Feb‐19 (909) 422‐1236 HARVEY COLLINS SUBWAY #39990 LEELAVATI FOODS INC. 12081 MOUNT VERNON AVE 2 NO
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2019 License Listing Report
December‐2019 Report
No. Issued Date Phone #Contact Name Business Name DBA Address
No.
Street Address Unit
No.
HOME
BASED
190 07‐Feb‐19 (313) 983‐6000 DAVE SCRIVANO LITTLE CAESARS PIZZA #5932 12089 MOUNT VERNON AVE NO
191 (909) 783‐4950 KEOUGH KELLY PGRAND TERRACE CHIROPRACTIC 12139 MOUNT VERNON AVE 100 NO
192 (714) 913‐6923 LUANNE NIEVES DIAMOND ZB STAFFING 12139 MOUNT VERNON AVE 105 NO
193 18‐Apr‐19 (909) 380‐1940 CARTASHA K. PARKS PARKS CARTASHA KFLOTRICE HAIR BOUTIQUE SALON
ACADEMY
12139 MOUNT VERNON AVE 106 NO
194 11‐Jan‐19 (909) 370‐3396 MYUNGJIN KIM TOTAL CARE PHYSICAL THERAPY INC 12139 MOUNT VERNON AVE 110 NO
195 26‐Jan‐19 (951) 533‐2495 BAVADI TIFFANY TIFFANYS LASH STUDIO 12139 MOUNT VERNON AVE 205 NO
196 ‐ ‐ (909) 600‐9693 GIOVANNI IBALE STARBRIGHT HOSPICE INC STARBRIGHT HOSPICE INC 12139 MOUNT VERNON AVE 210 NO
197 26‐Jan‐19 (909) 783‐2670 PARVIZ DANESH DANESH 12168 MOUNT VERNON AVE 64 NO
198 07‐Feb‐19 (909) 825‐8110 AMANDA SOSA SUPER CLEANERS 22310 MOUNT VERNON AVE NO
199 (916) 357‐5300 DENNIS TREADAWAY GRAND TERRACE LL LLC THE HIGHLANDS 11750 MT VERNON AVE NO
200 05‐Jan‐19 (951) 356‐1275 RAYMOND AMES AMES CONTRUCTION INC 21935 VAN BUREN ST 1 NO
201 13‐May‐19 JOHN BLEDSOE BALLOON TEAM PROMOTIONS 21935 VAN BUREN NO
202 13‐Feb‐19 (909) 783‐3449 TOMMY R. DEROCHER IBF PRINTING & GRAPHICS INC 21935 VAN BUREN ST 3 NO
203 26‐Jan‐19 (951) 575‐0752 HERNANDEZ JORGE GCALIBER SIGNS & GRAPHICS 21935 VAN BUREN ST 5 NO
204 (909) 773‐2180 AMERICAN WARRIOR LLC AMERICAN WARRIOR 21935 VAN BUREN ST 12 NO
205 28‐Jan‐19 (909) 433‐9009 TOP PRODUCTS INTERNATIONAL,
INC.
TOP PRODUCTS INTERNATIONAL INC CUSTOM WHEELS MARKET 21935 VAN BUREN ST 16 NO
206 (909) 906‐1023 HEART MATTERS FOSTER FAMILY AGENCY
THE
HEART MATTERS FOSTER FAMILY
AGENCY THE
21935 VAN BUREN ST A1 NO
207 07‐Feb‐19 (909) 514‐1500 SERVPRO 21935 VAN BUREN ST B‐11 NO
208 02‐Apr‐19 (951) 214‐9105 MICHELLE COSTA HUNT DARREN MHUNT ELECTRICAL CONTRACTORS 21935 VAN BUREN ST B13 NO
209 07‐Mar‐19 (909) 906‐1023 MATTHEWS CARRIE ABSOLUTE LIVESCAN 21935 VAN BUREN ST B7 NO
210 10‐Jan‐19 (714) 641‐1130 WALTER FROME FROME DEVELOPMENTS OMEGA LLC 21935 VAN BUREN ST NO
211 13‐Feb‐19 (909) 783‐3449 INLAND BUSINESS FORMS INLAND BUSINESS FORMS 21935 VAN BUREN ST NO
212 28‐Feb‐19 (909) 554‐3101 NEXTG COMMUNICATIONS INC NEW PATH TELECOM SERVICES 21935 VAN BUREN ST NO
213 07‐Feb‐19 (909) 872‐0396 ALEXANDER DENTAL DESIGNS INC 21999 VAN BUREN ST 4 NO
214 02‐Apr‐19 (909) 825‐3619 WILLIAM R. FOX ROADRUNNER SELF STORAGE INC 21999 VAN BUREN ST NO
215 07‐Feb‐19 (909) 422‐1700 UNKNOWN WILDEN PUMP & ENGINEERING CO 22069 VAN BUREN ST NO
216 07‐Feb‐19 (909) 422‐1700 GRISWOLD PUMP 22069 VAN BUREN ST NO
217 (507) 453‐8293 FASTENAL COMPANY 22069 VAN BUREN NO
218 10‐Jan‐19 (951) 712‐0623 NM CIVIL ENGINEERING INC NM CIVIL ENGINEERING INC CONSULTING 22880 VAN BUREN ST NO
219 (909) 783‐0851 MIRNA ZAKHARIA MIRNA & SAMIR ZAKHARIA 22307, 22164 VAN BUREN ST NO
220 24‐Jul‐19 (909) 841‐0357 ROBERT YOUNG PRO TECH CARPET RESTORATION YES
221 14‐Mar‐19 (909) 831‐9694 GEORGINA ARELLANO ARELLANO GEORGINA GINA'S HOUSE CLEANING YES
222 23‐Jan‐19 (714) 881‐0304 LACI MORGAN SCRIBBLESPARK STUDIOS SCRIBBLESPARK STUDIOS YES
223 23‐Jan‐19 (951) 255‐3567 DJWT INVESTMENTS LLC YES
224 31‐Jan‐19 (909) 900‐2899 J.M. OLCHAWA ACCTG & TAX
SERVICE
JM OLCHAWA ACCTG & TAX SERVICE YES
225 07‐Feb‐19 (951) 313‐6352 CHRIS SIDOTI STAR STRUCK YES
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2019 License Listing Report
December‐2019 Report
No. Issued Date Phone #Contact Name Business Name DBA Address
No.
Street Address Unit
No.
HOME
BASED
226 05‐Jan‐19 (909) 783‐1094 FREDDIE HARRIS DRUG ALTERNATIVE PROGRAM YES
227 31‐Jan‐19 (949) 249‐9167 ABBA KADAR GRAND CANAL LLC YES
228 (909) 337‐4510 CORBIN STRICKLER CORBIN STRICKLER YES
229 26‐Mar‐19 (909) 841‐5333 JEFFREY MCCONNELL MCCONNELL JEFFREY YES
230 05‐Jan‐19 (909) 693‐5027 STARLIGHT OF HEMET LLC GRAND TERRACE HOSPICE YES
231 21‐Feb‐19 (951) 233‐6372 ALLEN JAME D BENSON BENSON PRODUCTIONS YES
232 16‐Jan‐19 (909) 824‐8215 VALERIE LOGAN SCOTT LOGAN HEATING & A/C YES
233 21‐May‐19 JUANELL SNEDEKER FACILITIES SERVICES YES
234 07‐Feb‐19 (909) 213‐8502 EVAN DAHLKE INLAND COAST PAINTING YES
235 21‐Feb‐19 (909) 654‐6378 ARAIZA FAMILY DAY CARE YES
236 07‐Mar‐19 (909) 999‐7122 TAYLOR VALDA CJLJ FINANCIAL SERVICES YES
237 11‐Jan‐19 (951) 684‐3041 UNKNOWN Z GRAPHICS YES
238 07‐Feb‐19 (951) 809‐9130 GREER JOHN HAROLD GREER'S MOBILE TRUCK &
EQUIPMENT REPAIR
YES
239 ‐ ‐ (909) 630‐6659 AMANDA ALANIZ ALANIZ AMANDA DIY BUFFET YES
240 31‐Jan‐19 (949) 254‐5354 FRANK D AVANZO DAVANZO PROPERTIES YES
241 13‐Feb‐19 (909) 783‐7695 CHRISPENS FAMILY CHILD CARE YES
242 27‐Jul‐19 (951) 536‐2483 MIKE IREY IREY MIKE EM E I CONSTRUCTION YES
243 (909) 953‐9004 STEPHANIE KLEPPE KLEPPE STEPHANIE YES
244 (909) 877‐5188 G RULE USA G RULE USA YES
245 26‐Jan‐19 (909) 312‐8947 HERMIMA RESIDENTIAL HOME CARE HERMIMA YES
246 23‐Jan‐19 (909) 888‐5180 MULHERIN ENTERPRISES INC WHITTAKER ALUMINUM YES
247 18‐Apr‐19 (909) 370‐1974 CHARLES HORNSBY AUDIO CONCEPTS YES
248 05‐Jan‐19 (909) 825‐8525 JULIAN GIFFORD AC DOCTOR YES
249 31‐Jan‐19 (909) 783‐1108 BIG RED EDUCATIONAL PRODUCTS LLC YES
250 27‐Dec‐18 (909) 824‐9258 MAX HERNANDEZ HERNANDEZ DENTAL LAB YES
251 31‐Jan‐19 (909) 825‐6608 KAREN HILL JMJ REGISTRATION SERVICE YES
252 26‐Jan‐19 (714) 749‐0913 CROW PATRICK R CORONA DETAILING SUPPLIES YES
253 01‐May‐19 (951) 544‐0399 GARY G. HERNANDEZ AIR ELECTRIC YES
254 07‐Feb‐19 (909) 533‐7810 COEUR LORENA LGRAND TERRACE MAIDS YES
255 26‐Jan‐19 (626) 622‐5996 BJ GHUMAN GO MAN CONSTRUCTION YES
256 07‐Feb‐19 (805) 217‐2565 FIGURE EIGHT DIGITAL LLC YES
257 (909) 991‐3272 ALVIRA WALDEMAR WALDEMAR ALVIRA RICANECTION YES
258 15‐May‐19 (323) 353‐2647 AL LOPEZ SYCAMORE PARK LP SYCAMORE PARK LP YES
259 26‐Jan‐19 (951) 237‐4011 MUNOZ CESAR 1 BUDGET AIR CONDITIONING $
HEATING
YES
260 05‐Jan‐19 (626) 967‐2997 LISA LEUNG LEUNG LISA & JASON YES
261 23‐Jan‐19 (909) 793‐7363 ROBERT BISCHOFF ROBERT & CAROL BISCHOFF YES
262 20‐Feb‐19 (951) 440‐4953 TODD HAWORTH TODD HAWORTH & ROBERT VIVEROS YES
263 05‐Jan‐19 (760) 360‐6576 RAY & GRACE VAGAS RAY & GRACE VAGAS YES
264 05‐Jan‐19 (951) 235‐6835 LUIS NAVARRO LUIS NAVARRO YES
265 (714) 504‐1606 MARY LOU ROBERTS MARY LOU ROBERTS YES
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2019 License Listing Report
December‐2019 Report
No. Issued Date Phone #Contact Name Business Name DBA Address
No.
Street Address Unit
No.
HOME
BASED
266 05‐Jan‐19 (562) 868‐3465 LOWELL BAILEY BAILEY FAMILY TRUST OF 1983 YES
267 05‐Jan‐19 (951) 235‐6835 ALBERT NAVARRO CLASSIC INVESTMENTS YES
268 (310) 489‐1601 KATHLEEN VALIKAI SUNNYRIDGE HOLDINGS LLC YES
269 16‐Feb‐19 (909) 796‐8612 GARY AND GORDON TSAO GARY & GORDON TSAO YES
270 20‐Feb‐19 (909) 825‐3646 LEONARD SIGDESTAD LEONARD SIGDESTAD YES
271 (951) 543‐9941 TRACY‐ANN DAWES UBUNTU HEALTH ADVOCATES YES
272 17‐May‐19 (951) 662‐2017 KIMBERLY SINGLEYGUADIZ FANCIFUL DISTRACTIONS SOAP CO LLC YES
273 16‐Jan‐19 (909) 533‐7267 VALDEZ HOTROD HOT ROD YES
274 05‐Jan‐19 (909) 783‐0922 LEE ANN GARCIA GARCIA OVERSTREET & ASSOC YES
275 18‐Apr‐19 (760) 813‐2233 YODIT TERREFE YODIT D TERREFE YES
276 (714) 313‐9387 STEPHANIE BURROS BURROS BACKHOE SERVICE LLC YES
277 26‐Jan‐19 MORAN JUNKO ABA MAX YES
278 (805) 372‐2912 2017 1 IH BORROWER LP INVITATION HOMES YES
279 16‐Feb‐19 (951) 757‐7013 RICHARD BALLARD BALLARD HOMES YES
280 16‐Feb‐19 (909) 202‐1732 MIRANDA FRANCISCO MIRANDA FURNITURE
INSTALLATIONS
YES
281 05‐Jan‐19 (909) 783‐2972 SHERRY RALSTON LOLLYPOP THE CLOWN YES
282 26‐Jan‐19 (909) 825‐7673 MANZOOR MASSEY ROSE VILLA GRAND TERRACE YES
283 01‐Apr‐19 (909) 783‐1394 GILBERT ALCOSER GRAND TERRACE COLLISION CENTER INC ISTCERTIFIED COLLISION YES
284 20‐Feb‐19 (909) 824‐5405 JUANITA VERNON WONITTAS ORIGINAL DESIGNS YES
285 06‐Feb‐19 (909) 709‐0632 LIL MUNCHKINS PLAYGROUND LLC LIL MUNCHKINS PLAYGROUND YES
286 23‐Jan‐19 (951) 347‐1415 BILL DUNLOP B & C VENDING SERVICES YES
287 31‐Jan‐19 (909) 783‐4725 ROCKY GENE BEEBE BEEBES FLOOR COVERING YES
288 19‐Mar‐19 (951) 323‐0225 KEITH MUNDT MUNDT KEITH RKRM SERVICES YES
289 22‐Jun‐19 (909) 728‐5283 VICKI COPE COPE VICKI VICKI COPE YES
290 (714) 724‐3355 UNKNOWN KC TERRACE HOLDINGS LLC YES
291 (809) 825‐2496 SHIRLEY BAKER BAKER SHIRLEY MBAKER FAMILY DAYCARE YES
292 (909) 254‐3827 ROSA ARTEAGA ARTEAGA ROSA EARTEAGA FAMILY CHILD CARE YES
293 28‐Jan‐19 (909) 289‐7178 INDUSTRIAL MACHINE CONTROL INC YES
294 31‐Jan‐19 (909) 825‐6452 RICHARD OR VIVIAN ALDRETE R & V ALDRETE CUSTOM SPORTS
LETTERING
YES
295 (619) 398‐7666 CHASE DEBORAH SWIRE ARTE YES
296 07‐Feb‐19 (909) 222‐4277 CATHERINE LAZZARA LANDMARK BUSINESS ENTERPRISES LLC YES
297 28‐Feb‐19 (909) 565‐8571 BOAL SHAD KBOAL ELECTRIC YES
298 (951) 285‐2097 HOGE ANDREW TD GUARANTEED CLEAN YES
299 05‐Jan‐19 (951) 849‐4761 SAN MANUEL INDIAN HEALTH CLINIC YES
300 01‐May‐19 (714) 858‐1063 NEW DAWN HOSPICE INC YES
301 16‐Jan‐19 (909) 824‐2139 TIM NORRIS TIM NORRIS YES
302 28‐Jan‐19 (909) 825‐2468 HOMETOWN GRAND ROYAL ESTATES LLC YES
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2019 License Listing Report
December‐2019 Report
No. Issued Date Phone #Contact Name Business Name DBA Address
No.
Street Address Unit
No.
HOME
BASED
303 31‐Jan‐19 (909) 327‐5821 AMY SMALLEY RAE CLEANING SERVICES YES
304 16‐Jan‐19 (909) 592‐6483 SIROTT STANLEY ABONITA APARTMENTS YES
305 (909) 659‐4231 WILKINSON JONATHON KMASTER PLAN APPAREL YES
306 16‐Feb‐19 (909) 783‐9210 WAGNER SYLVIA JMOUNTAIN ROSE CREATIONS YES
307 05‐Jan‐19 (909) 783‐4464 JAMES EIS EIS JAMES A YES
308 28‐Jan‐19 (626) 575‐3070 PAMA MANAGEMENT #0531 YES
309 22‐Jun‐19 (909) 462‐8273 MARIANA GAYTON GAYTON MARIANA MARIANA GAYTON YES
310 07‐Mar‐19 (909) 422‐1514 YADIRA ROMO FRECKLE FROGZ HOME CHILD CARE ROMO FAMILY CHILD CARE YES
311 (951) 533‐7402 PATRICIA RODRIGUEZ RODRIGUEZ PATRICIA RODRIGUEZ FAMILY CHILD CARE YES
312 (909) 821‐2237 HUNT ANDREW MELEPHANT SHOE PRINTING YES
313 13‐Feb‐19 (909) 370‐0143 JEFF KOKINDA QUALITY SERVICE PLUMBING & AIR YES
314 26‐Jan‐19 (909) 528‐3856 NEIL E. PETERSEN DAR NEL ENTERPRISES YES
315 (909) 370‐3561 GOMEZ LAURA FAMILY GOMEZ DAYCARE YES
316 26‐Jan‐19 (909) 783‐1181 RAYCO PLUMBING RAYCO PLUMBING YES
317 02‐Apr‐19 (909) 824‐2905 ANNIE ESTRADA ANNIE ESTRADA YES
318 28‐Jan‐19 (909) 825‐1966 GRIFFITH CHERYL LYNN THIRD TIME CHARMS YES
319 07‐Feb‐19 (909) 783‐1680 DONNA KAY SHADDOX BAUBLES N BOOTY YES
320 20‐Feb‐19 (909) 709‐2612 VILLAGE ENTERPRISES VILLAGE ENTERPRISES BLUE MOUNTAIN VILLAGE
ENTERPRISES
YES
321 05‐Jan‐19 (909) 989‐0169 ROSALIA ROBINSON ROSALIA ROBINSON YES
322 29‐Mar‐19 (909) 906‐2001 GUERRERO ESTHER AND EDGAR GUERRERO APARTMENTS YES
323 27‐Dec‐18 (818) 998‐5291 CAROL E. GORTON CAROL E GORTON YES
324 23‐Jan‐19 (909) 783‐1949 COLLINS HTG/AC &
REFRIGERATION
COLLINS HTG/AC & REFRIGERATION YES
325 02‐Apr‐19 (909) 503‐5304 CORREA MARTHA M.A.V. CLEANING SERVICES YES
326 31‐Jan‐19 (951) 233‐5130 FRANKO CHERYL SCHERYL FRANKO YES
327 28‐Jan‐19 (951) 818‐8639 AZARCO TECH AZARCO TECH YES
328 23‐Jan‐19 (951) 538‐2225 DAVID R. CHAVEZ LOS AMIGOS YES
329 13‐Feb‐19 (951) 807‐9656 STEVE KIRKWOOD KIRKWOODS MOBILE SERVICE YES
330 23‐Jan‐19 (909) 433‐0554 WAYNE M. WHIPPLE WHIPPLE WAYNE MCARPET CARE PLUS YES
331 19‐Mar‐19 (909) 783‐2564 GHADA RAFEEDIE RAFEEDIE GHADA YES
332 (909) 954‐6323 CURTIS HAZEL YES
333 10‐Jan‐19 (909) 948‐2907 NICHOLS JAMES RJRN CONSTRUCTION YES
334 05‐Jan‐19 (909) 567‐9543 DAN NAGLE BLUE MOUNTAIN BACKFLOW YES
335 19‐Mar‐19 (951) 318‐3856 JOHN PETTIT PETTIT JOHN YES
336 19‐Mar‐19 (760) 220‐3320 DOUGLAS SIEMER SIEMER DOUGLAS SIEMER SHU YES
337 13‐Feb‐19 (626) 445‐1384 LUCY POON & FRANK POON LUCY POON & FRANK POON YES
338 01‐May‐19 (818) 679‐9443 STEVENS ROBERTA A TERRACE PINES APARTMENTS YES
339 21‐Feb‐19 (909) 991‐4649 PENA KAREN MYOSPORT THERAPY YES
340 (909) 286‐8865 HOLLWEDEL ROD RFALCON PAINTING AND
WALLCOVERING
YES
341 07‐Feb‐19 (800) 626‐1217 POLARIS LEAN CONSULTING YES
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Grand Terrace
2019 License Listing Report
December‐2019 Report
No. Issued Date Phone #Contact Name Business Name DBA Address
No.
Street Address Unit
No.
HOME
BASED
342 11‐Apr‐19 (626) 975‐3065 GHUMAN BJ S YES
343 16‐Jan‐19 (951) 203‐5572 SNYDER ANDREW AJ ELECTRIC & CONSTRUCTION
SERVICE
YES
344 ‐ ‐ (909) 800‐3457 JONATHAN ZIBELL ZIBELL JONATHAN DPRINT READY YES
345 18‐Apr‐19 (909) 285‐7878 BELLA GARDEN LLC BELLA GARDEN RESIDENTIAL
SENIOR CARE
YES
346 11‐Apr‐19 (951) 768‐1964 YEN NATHAN YEN SHIRLEY YES
347 15‐May‐19 (562) 254‐5266 JOSEPH LAPORTA 411 PRINTING INC YES
348 16‐Jan‐19 (336) 462‐7686 JOHANSEN, WILLIAM & MARCIA JOHANSEN WILLIAM & MARCIA YES
349 07‐Feb‐19 (714) 962‐5353 FRANK DRECHSLER FRANK DRECHSLER SR YES
350 07‐Mar‐19 (949) 697‐2247 ANITA MCGAUGHEY VIKING INVESTMENT PROPERTIES YES
351 (909) 783‐2245 DARWIN, BILL & BONNIE BILL & BONNIE DARWIN YES
352 07‐Feb‐19 (951) 741‐8895 VIRGIL CARTER PI OMEGA DELTA INSURANCE SERVICES INC YES
353 31‐Jan‐19 (909) 825‐6362 GARY YOUNG YOUNG GARY DEEP STEAM CARPET CLEANERS YES
354 (951) 662‐4812 MARIO RAMIERZ CRUZIN TACO YES
355 26‐Jan‐19 (909) 783‐1435 LIGHTNING MEDICAL TRANSPORT LIGHTNING MEDICAL TRANSPORT YES
356 13‐Feb‐19 (909) 783‐4151 SLEEPWALKER GRAPHICS & DESIGN SLEEPWALKER GRAPHICS & DESIGN YES
357 31‐Jan‐19 (909) 266‐3334 JOSE CHACON JOSE CHACON YES
358 07‐Feb‐19 (800) 521‐3714 WEST COAST ARBORISTS WEST COAST ARBORISTS YES
359 31‐Jan‐19 (310) 282‐9413 WILLIAM HOLCOMB WR HOLCOMB FAMILY TRUST YES
360 31‐Jan‐19 (951) 809‐1159 RICHARD K. CHURCHWELL WALNUT APARTMENTS YES
361 23‐Jan‐19 (909) 824‐2634 DAVID M. LENAKER ALL SEASONS INSULATION INC YES
362 31‐Jan‐19 (909) 783‐1313 JOE ROBLEE ROBLEE S CARPET CLEANING & FLOORING YES
363 (909) 709‐8274 BURT SEUYLEMEZIAN ANICA PROPERTIES INC YES
364 16‐Feb‐19 (951) 415‐2652 ROBERT F. BILLS JR. HAMMERDOWN TRANSPORT INC YES
365 16‐Feb‐19 (909) 213‐1009 ANDRES SINOHUI SINOHUI ANDRES BONE HEAD NATION YES
366 07‐Feb‐19 (888) 769‐9665 DOLPHIN TRANSPORTATION
SERVICES
DOLPHIN TRANSPORTATION SERVICES YES
367 11‐Jan‐19 (951) 965‐6789 CHRIS STOTTLEMYER APPLIED THERAPY SOLUTIONS YES
368 2‐Apr‐19 (310) 963‐2508 MARILYN CHRISTEN METRO NURSING ANESTHESIA SERVICES
INC
METRO NURSING ANESTHESIA
SERVICES INC
YES
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AGENDA REPORT
MEETING DATE: February 25, 2020 Council Item
TITLE: Monthly Financial Report for December-2019
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Receive and file the December-2019 Monthly Financial
Report.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The attached monthly financial report is for the period ending December 31, 2019. The
purpose of the report is to identify actual revenues received and expenditures incurred
for the relevant period and compare them to the Approved Budget.
The Fiscal Year (FY) 2019-20 Approved Budget amounts are presented in the attached
December-2019 report for reference purposes. Any adjustments to the Approved
Budget that may occur during the fiscal year will also be reflected in the report. The
“expected” revenues reflect an analysis of revenue receipts that have, historically, been
received as of this month in the fiscal year. The resulting positive or negative variances
shown in the MFR are in comparison to these “expected” receipts.
REVENUE RECEIPTS
Some revenues are received consistently within the fiscal year, however, not
necessarily on a monthly basis. The largest sources of revenue are shown below with
their revenue cycles:
1. Property Tax (encompasses 33% of the General Fund’s revenue sources at
$1.9m), the bulk of which is received twice a year: December/January and
May/June of each fiscal year.
2. Residual Receipts from the Redevelopment Property Tax Trust Fund (RPTTF),
encompasses 24% of the General Fund’s revenue at $1.4m, is also received in
December/January and May/June each fiscal year.
3. Sales Tax (encompasses about 13% of the General Fund revenue sources at
$785k), although is received monthly, the first month’s (July) allocation is not
received until September of the fiscal year; however, by the end of the fiscal year
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(June) the remaining months’ allocation, which would be April, May and June,
although are received within sixty days of the end of the fiscal year, they are still
recorded by June 30th of the said fiscal year.
4. Franchise Fees (encompasses 9% of the General Fund’s revenue sources) are
received from the following companies:
Payee
Revenue
Receipt
Cycle
Burrtec Waste Industries Monthly
AT & T Quarterly
Charter Communications/Spectrum Quarterly
Riverside Highland Water Co Annually
Southern California Edison Annually
Southern California Gas Co Annually
EXPENDITURES
When reviewing the charts that provide the current monthly status of both revenues and
expenditures, it is helpful to bear in mind that some of the fluctuations from month to
month may be due to the following:
1. Invoices were not submitted to the City in a timely manner; and
2. Invoices may have required further review by the authorizing department.
The analysis and reporting provided is intended to keep the City Council informed
regarding the City’s financial position relative to the budget, and to identify any financial
issues or concerns that arise during the fiscal year so appropriate and timely action can
be taken in response to these developments.
In addition, the report contains charts that compare actual receipts and expenditures
against expected and approved budgets. Each category has 2 charts:
1. the 1st chart shows the actual receipts or expenditures incurred for the current
fiscal year (FY2019-20) and is compared to the prior year (2018-19) actuals; and
2. the 2nd chart shows the total annual amounts incurred, for the current year, the
prior year and is compared to the “expected” amounts for the current year.
DISCUSSION:
In order to provide a more meaningful monthly report in relation to year-end projections,
the monthly financial report below has been revised and provides the following
information by column:
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1. Approved Budget (the General Fund Adopted Budget with any additional
appropriations approved by City Council throughout the year);
2. Expected Receipts/Allocations based on Approved Budget (with six months into
the Fiscal Year, receipts and expenditures are expected at 38.5 and 45.6%
respectively);
3. Monthly Actuals (cumulative actuals as of December 31, 2019) – highlighted in
light blue; and
4. Variance (cumulative actuals vs. expected receipts/allocations).
Operating Revenues
As of December 31, 2019, General Fund operating revenues received are $2,296,341,
or 38.4% of the approved budget of $5,977,197; since revenues expected by this time
should be at 38.5% of the approved budget, actual revenues received are in line with
expected receipts for the six-month period.
Operating Expenditures
General Fund operating expenditures through December 31, 2019 are $2,728,730,
which represents 45.6% of the approved expenditures of $5,981,137. With 45.6% of
expected budget appropriations be expended by December, overall, actual
expenditures are in line with projected expenditures for the six-month period.
The table below summarizes the General Fund’s revenue and expenditure report as of
December 30, 2019.
Table 1
City of Grand Terrace
FY2019-2020 Monthly Financial Report
For the Period ending December 31, 2019
Budget Expected
Exp
%
Year-
End
Proj
Year-to-
Date Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals
from
expected)
REVENUES
Property Tax $1,971,250 $260,060 13.2% $304,261 15.4% $44,201
Residual Receipts -
RPTTF $1,442,400 $1,000,000 69.3% $1,003,006 69.5% $3,006
Residual Receipts -
Housing $0 $0 $0 $0
Franchise Fees $534,790 $116,320 21.8% $119,529 22.4% $3,209
Licenses, Fees &
Permits $456,510 $156,750 34.3% $143,225 31.4% ($13,525)
Sales Tax $785,400 $277,330 35.3% $267,834 34.1% ($9,496)
Intergovernmental
Revenue/Grants $26,500 $14,430 54.5% $8,708 32.9% ($5,722)
Charges for Services $207,900 $45,450 21.9% $59,619 28.7% $14,169
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City of Grand Terrace
FY2019-2020 Monthly Financial Report
For the Period ending December 31, 2019
Budget Expected
Exp
%
Year-
End
Proj
Year-to-
Date Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals
from
expected)
Fines & Forfeitures $72,500 $36,830 50.8% $39,567 54.6% $2,737
Miscellaneous $15,148 $148 1.0% $506 3.3% $358
Use of Money &
Property $62,000 $36,390 58.7% $31,736 51.2% ($4,654)
Transfers In $84,450 $40,000 47.4% $0 0.0% ($40,000)
Waste Water Receipts $318,349 $318,349 100.0% $318,349 100.0% $0
TOTAL REVENUES $5,977,197 $2,302,057 38.5% $2,296,341 38.4% ($5,716)
EXPENDITURES
Salaries $1,246,881 $564,540 45.3% $600,411 48.2% ($35,871)
Benefits $842,690 $391,140 46.4% $388,566 46.1% $2,574
Professional/Contractual
Services $3,463,996 $1,582,410 45.7% $1,557,140 45.0% $25,270
Materials & Supplies $236,217 $96,190 40.7% $94,170 39.9% $2,020
Lease of
Facility/Equipment $8,000 $8,000 100.0% $10,802 135.0% ($2,802)
Utilities $145,000 $69,340 47.8% $62,967 43.4% $6,373
Overhead Cost
Allocation ($87,450) ($43,726) 50.0% ($43,726) 50.0% $0
Transfers Out $125,800 $58,380 46.4% $58,400 46.4% ($20)
TOTAL
EXPENDITURES $5,981,134 $2,726,274 45.6% $2,728,730 45.6% ($2,456)
REVENUE & EXPENDITURE SUMMARY
REVENUES $5,977,197 $2,302,057 38.5% $2,296,341 38.4% ($5,716)
EXPENDITURES ($5,981,134) ($2,726,274) 45.6% ($2,728,730) 45.6% ($2,456)
NET - USE OF FUND
BALANCE ($3,937) ($424,217) ($432,389) ($8,172)
FISCAL IMPACT:
As the above table and attached report show the first six months of the fiscal year, staff
believes that the City’s General Fund actuals will be in line with its approved budget, for
both revenues and expenditures.
There is no fiscal impact to receiving and filing this report.
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ATTACHMENTS:
• 6_Dec2019 Monthly Financial Report (PDF)
APPROVALS:
Cynthia A. Fortune Completed 02/18/2020 5:44 PM
Finance Completed 02/18/2020 5:45 PM
City Attorney Completed 02/19/2020 9:32 PM
City Manager Completed 02/20/2020 7:10 PM
City Council Pending 02/25/2020 6:00 PM
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City of Grand Terrace
Monthly Financial Report
For the Period Ending
December 31, 2019
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Table of Contents
GENERAL FUND
Revenue Summaries
Revenue Assumptions ........................................................................................... 4
Revenue Monthly Financial Detail ......................................................................... 5
Revenue Monthly History Charts:
Property Tax ................................................................................................... 6
Sales Tax ........................................................................................................ 7
Licenses, Permits & Fees ............................................................................... 8
Franchise Fees ............................................................................................... 9
Expenditure Summaries
Expenditure Assumptions ...................................................................................... 12
Expenditure Monthly Financial Detail by Category ................................................ 13
Expenditure Monthly History Charts:
Salaries ........................................................................................................... 14
Benefits ........................................................................................................... 15
Professional/Contractual Services .................................................................. 16
Materials & Supplies ....................................................................................... 17
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GENERAL FUND REVENUE
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REVENUE ASSUMPTIONS:
1. Property Tax receipts are usually received twice a year: in December and
May.
2. Residual Receipts – Redevelopment Property Tax Trust Fund (RPTTF)
receipts are received twice a year: June for the July - December period
and January for the January - June period.
3. Franchise Fee receipts are received monthly and quarterly; usually 30 -
45 days after the month or quarter end.
4. Sales Tax receipts are received monthly; the State distributes (advances)
sales tax revenues usually 60 days after the close of the month; then has
a quarterly “true-up.”
5. Waste Water receipts are received annually, usually at the first month of
the fiscal year.
6. All other receipts are based on historical receipt pattern.
7. Sections/Cost Centers are rolled into each Category as follows:
a. Property Tax
b. Residual Receipts
c. Franchise Fees
d. Licenses, Fees and Permits
e. Sales Tax
f. Sales Tax – Economic Development Agreement
g. Proceeds from the Sale of Property
h. Intergovernmental Revenues and/or Grants
i. Charges for Services
j. Miscellaneous Revenues
k. Use of Money and/or Property
l. Wastewater Receipts
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Budget Expected
Exp
%
Year-
End
Proj
Year-to-Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals from
expected)
REVENUES
Property Tax $1,971,250 $260,060 13.2%$304,261 15.4%$44,201
Residual Receipts - RPTTF $1,442,400 $1,000,000 69.3%$1,003,006 69.5%$3,006
Residual Receipts - Housing $0 $0 $0 $0
Franchise Fees $534,790 $116,320 21.8%$119,529 22.4%$3,209
Licenses, Fees & Permits $456,510 $156,750 34.3%$143,225 31.4%($13,525)
Sales Tax $785,400 $277,330 35.3%$267,834 34.1%($9,496)
Proceeds from Sale of Property $0 $0 $0 $0
Intergovernmental Revenue/Grants $26,500 $14,430 54.5%$8,708 32.9%($5,722)
Charges for Services $207,900 $45,450 21.9%$59,619 28.7%$14,169
Fines & Forfeitures $72,500 $36,830 50.8%$39,567 54.6%$2,737
Miscellaneous $15,148 $148 1.0%$506 3.3%$358
Use of Money & Property $62,000 $36,390 58.7%$31,736 51.2%($4,654)
Transfers In $84,450 $40,000 47.4%$0 0.0%($40,000)
Waste Water Receipts $318,349 $318,349 100.0%$318,349 100.0%$0
TOTAL REVENUES $5,977,197 $2,302,057 38.5%$2,296,341 38.4%($5,716)
Budget Expected
Exp
%
Year-
End
Proj
Year-to-Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals from
expected)
EXPENDITURES
Salaries $1,246,881 $564,540 45.3%$600,411 48.2%($35,871)
Benefits $842,690 $391,140 46.4%$388,566 46.1%$2,574
Professional/Contractual Services $3,463,996 $1,582,410 45.7%$1,557,140 45.0%$25,270
Materials & Supplies $236,217 $96,190 40.7%$94,170 39.9%$2,020
Lease of Facility/Equipment $8,000 $8,000 100.0%$10,802 135.0%($2,802)
Utilities $145,000 $69,340 47.8%$62,967 43.4%$6,373
Overhead Cost Allocation ($87,450)($43,726)50.0%($43,726)50.0%$0
Transfers Out $125,800 $58,380 46.4%$58,400 46.4%($20)
TOTAL EXPENDITURES $5,981,134 $2,726,274 45.6%$2,728,730 45.6%($2,456)
Budget Expected
Exp
%
Year-
End
Proj
Year-to-Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals from
expected)
REVENUES $5,977,197 $2,302,057 38.5%$2,296,341 38.4%($5,716)
EXPENDITURES ($5,981,134)($2,726,274)45.6%($2,728,730)45.6%($2,456)
NET ($3,937)($424,217)($432,389)($8,172)
City of Grand Terrace
FY2019-2020 Monthly Financial Report
For the Period ending December 31, 2019
REVENUE & EXPENDITURE SUMMARY
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MONTHLY REVENUE - Property Tax (2019-20 vs. 2018-19)
$0
$2,851
$1,740
$2,461
$51,397
$123,417
$724,339
$51,626
$7,521
$126,555
$772,432
$15,430
$0
$1,703
$3,096
$3,087
$49,922
$246,454
$0
$0
$0
$0
$0
$0
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
181,866
304,261
260,060
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
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MONTHLY REVENUE - Sales Tax (2019-20 vs. 2018-19)
$0
$0
$69,387
$106,874
$60,330
$59,187
$59,729
$86,805
$34,823
$49,745
$81,563
$222,878
$0
$0
$60,225
$68,463
$82,487
$56,660
$0
$0
$0
$0
$0
$0
- 50,000 100,000 150,000 200,000 250,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
$295,778
$267,834
$277,330
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
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MONTHLY REVENUE - Licenses, Permits & Fees (2019-20 vs. 2018-19)
$12,406
$52,117
$20,886
$25,542
$13,228
$18,052
$71,601
$42,008
$27,054
$30,079
$45,243
$64,212
$32,893
$15,470
$20,694
$24,786
$34,939
$14,443
$0
$0
$0
$0
$0
$0
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
$142,230
$143,225
$156,750
- 25,000 50,000 75,000 100,000 125,000 150,000 175,000 200,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
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MONTHLY REVENUE - Franchise Fees (2019-20 vs. 2018-19)
$0
$3,833
$28,619
$44,314
$4,512
$38,255
$49,143
$22,976
$52,722
$131,899
$27,792
$116,708
$0
$0
$29,925
$18,777
$49,216
$21,610
$0
$0
$0
$0
$0
$0
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
$119,533
$119,529
$116,320
- 25,000 50,000 75,000 100,000 125,000 150,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
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GENERAL FUND EXPENDITURE
BY CATEGORY
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EXPENDITURE ASSUMPTIONS:
8. Expenditure appropriations are divided into 12 monthly allocations, with
adjustments made for payroll periods, the timing of debt service
payments, and certain quarterly allocations.
9. Sections/Cost Centers are rolled into each Category as follows:
m. Salaries
n. Benefits
o. Professional/Contractual Services
p. Materials and Supplies
q. Lease of Facilities and/or Equipment
r. Equipment s. Capital Projects
t. Utilities
u. Debt Services
v. Overhead Cost Allocation
w. Transfers Out
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Budget Expected
Exp
%
Year-
End
Proj
Year-to-Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals from
expected)
REVENUES
Property Tax $1,971,250 $260,060 13.2%$304,261 15.4%$44,201
Residual Receipts - RPTTF $1,442,400 $1,000,000 69.3%$1,003,006 69.5%$3,006
Residual Receipts - Housing $0 $0 $0 $0
Franchise Fees $534,790 $116,320 21.8%$119,529 22.4%$3,209
Licenses, Fees & Permits $456,510 $156,750 34.3%$143,225 31.4%($13,525)
Sales Tax $785,400 $277,330 35.3%$267,834 34.1%($9,496)
Proceeds from Sale of Property $0 $0 $0 $0
Intergovernmental Revenue/Grants $26,500 $14,430 54.5%$8,708 32.9%($5,722)
Charges for Services $207,900 $45,450 21.9%$59,619 28.7%$14,169
Fines & Forfeitures $72,500 $36,830 50.8%$39,567 54.6%$2,737
Miscellaneous $15,148 $148 1.0%$506 3.3%$358
Use of Money & Property $62,000 $36,390 58.7%$31,736 51.2%($4,654)
Transfers In $84,450 $40,000 47.4%$0 0.0%($40,000)
Waste Water Receipts $318,349 $318,349 100.0%$318,349 100.0%$0
TOTAL REVENUES $5,977,197 $2,302,057 38.5%$2,296,341 38.4%($5,716)
Budget Expected
Exp
%
Year-
End
Proj
Year-to-Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals from
expected)
EXPENDITURES
Salaries $1,246,881 $564,540 45.3%$600,411 48.2%($35,871)
Benefits $842,690 $391,140 46.4%$388,566 46.1%$2,574
Professional/Contractual Services $3,463,996 $1,582,410 45.7%$1,557,140 45.0%$25,270
Materials & Supplies $236,217 $96,190 40.7%$94,170 39.9%$2,020
Lease of Facility/Equipment $8,000 $8,000 100.0%$10,802 135.0%($2,802)
Utilities $145,000 $69,340 47.8%$62,967 43.4%$6,373
Overhead Cost Allocation ($87,450)($43,726)50.0%($43,726)50.0%$0
Transfers Out $125,800 $58,380 46.4%$58,400 46.4%($20)
TOTAL EXPENDITURES $5,981,134 $2,726,274 45.6%$2,728,730 45.6%($2,456)
Budget Expected
Exp
%
Year-
End
Proj
Year-to-Date
Actuals
Actuals
%
Appr
Bdgt
Variance
(actuals from
expected)
REVENUES $5,977,197 $2,302,057 38.5%$2,296,341 38.4%($5,716)
EXPENDITURES ($5,981,134)($2,726,274)45.6%($2,728,730)45.6%($2,456)
NET ($3,937)($424,217)($432,389)($8,172)
City of Grand Terrace
FY2019-2020 Monthly Financial Report
For the Period ending December 31, 2019
REVENUE & EXPENDITURE SUMMARY
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MONTHLY EXPENDITURE - Salaries (2019-20 vs. 2018-19)
$38,969
$127,439
$86,038
$88,542
$88,975
$85,148
$122,833
$83,997
$84,504
$80,973
$154,651
$183,653
46,047
141,631
98,159
96,527
120,537
97,511
-
-
-
-
-
-
- 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
$515,111
$600,411
$564,540
- 100,000 200,000 300,000 400,000 500,000 600,000 700,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
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MONTHLY EXPENDITURE - Benefits (2019-20 vs. 2018-19)
$37,786
$53,468
$63,643
$50,681
$51,633
$62,054
$83,582
$51,082
$62,437
$51,064
$66,417
$72,230
49,166
65,217
77,750
61,506
60,187
74,740
-
-
-
-
-
-
- 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
$319,265
$388,566
$391,140
- 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
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MONTHLY EXPENDITURE - Professional Services (2019-20 vs. 2018-19)
$8,266
$409,005
$290,013
$277,905
$297,564
$135,532
$391,274
$226,441
$227,818
$325,294
$258,561
$494,078
37,169
377,404
102,390
277,473
465,651
297,053
-
-
-
-
-
-
- 100,000 200,000 300,000 400,000 500,000 600,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
1,418,285
1,557,140
1,582,410
- 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 1,750,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
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MONTHLY EXPENDITURE - Materials & Supplies (2019-20 vs. 2018-19)
$1,749
$9,385
$15,416
$19,601
$25,406
$23,655
$7,808
$24,278
$10,431
$8,778
$37,004
$36,130
2,678
23,607
13,286
19,198
21,015
14,386
-
-
-
-
-
-
- 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019-20 Actuals 2018-19 Actuals
$95,212
$94,170
$96,190
- 25,000 50,000 75,000 100,000 125,000
FY2018-19 Actuals
FY2019-20 Actuals
FY2019-20 Expected
FY2018-19 Actuals FY2019-20 Actuals FY2019-20 Expected
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AGENDA REPORT
MEETING DATE: February 25, 2020 Council Item
TITLE: Prioritization of Funding Recommendations for Community
Development Block Grant (CDBG) Funds for Program Year
2020-2021
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: 1) Conduct a public hearing for the prioritization of
eligible applications for 2020-2021 Community Development
Block Grant (CDBG) funding; and,
2) Prioritize funding allocations and authorize staff to
submit the City's CDBG funding recommendation to the
County of San Bernardino Economic Development Agency.
2030 VISION STATEMENT:
This staff report supports, in part, our Vision of a place where residents can enjoy
quality of life that fosters pride and an engaged community, in that the Community
Development Block Grant (CDBG) Program funds community programs that benefit
Grand Terrace residents.
BACKGROUND:
The City participates in the Federally funded CDBG Program as a cooperative city
administered program by the San Bernardino County Economic Development Agency
(County). Eligible activities for CDBG must meet one of the following national objectives
as follows: 1) benefiting low-and moderate-income persons, 2) eliminating blight, and 3)
meeting an urgent need.
Eligible activities include: Acquisition of real property for an eligible use, construction
and rehabilitation of public facilities, demolition and clearance of deteriorated buildings,
community services for low- and moderate- income persons or households, and
removal of barriers that restrict the mobility of elderly and severely disabled adults.
Each program year, the County publishes a Notice of Funding Availability (NOFA) for
the next CDBG program year. Applications were due on December 3, 2019. The County
collects and reviews applications and forwards eligible applications to the City for
recommendations on funding prioritization. The City Council is required to make its
funding recommendations at a noticed public hearing. The recommendations are then
scheduled before the Board of Supervisors for its approval. Attached are copies of the
Application Summary and CDBG applications for the upcoming program year.
The City’s allocation for 2020-21 is expected to be $56,934. The allocations are based
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on population estimates, poverty and overcrowded housing. The City Council may
recommend funding for up to four (4) projects with the allocation amount. In addition,
the City has a balance of $16,293.43 in un-programmed funds. However, the
unprogrammed funds can only be used towards capital improvement (construction)
projects.
DISCUSSION:
The City Council’s 2019-2020 funding recommendations are shown in Table 1, next
page. These projects were funded by the Board of Supervisors, and implementation of
these projects is ongoing.
Table 1: 2019-2020 Funding Recommendations
Priority Applicant Project Recommended
Funding
1 SB County Library Grand
Terrace Branch
Literacy Education $10,000
2 Family Services
Association
Provision of meals at senior
centers and home delivery
for seniors
$10,000
3 Family Services
Association
Provide senior center staff to
manage and coordinate
Senior Center operations
and activities
$25,000
4 The REC Center Youth classes, workshops
and camp activities and
scholarships to low- to
moderate-income
households.
$7,128
2020-2021 Program Year
Six CDBG-eligible applications were received (five public service and one construction)
for the 2020-2021 program year. All applicants were provided notice of this hearing. A
summary of the eligible proposals and copies of the six applications with detailed grant
proposals are attached. Table 2 lists the six proposals. The total funding requested by
the six applicants is $102,000.
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Table 2: 2020-2021 Eligible Applications
Applicant Project Total Funding
Recommendations
Since FY 2010-2011
FY 2020-2021
Funding
Request
City of Grand
Terrace
Civic Center ADA Access
Doors
$26,000 $13,000
The REC Center Youth classes,
workshops and camp
activities and
scholarships to low- to
moderate-income
households.
$32,520 $15,000
Family Services
Association
Con’t. - Senior Center
Coordinator position
$75,000 $50,000
SB County
Library Grand
Terrace Branch
Con’t. - Literacy
Education
$94,109 $10,000
Family Services
Association
Con’t - Provision of meals
at senior centers and
home delivery for seniors
$47,551 $10,000
Girls Scouts of
San Gorgonio
Council
Classroom to Career -
training and mentorship
program
$3,500 $4,000
Total Request $102,000
Total Allocation $56,934
Difference ($45,066)
Recommendation
Staff recommends funding a second phase to improve ADA access within City Hall to
include ADA access doors for the City Hall restrooms, with funds to come from the
unprogrammed funds account, which can only be used towards construction projects.
This project will automate the City Hall restroom doors with push buttons. Push button
doors will allow seniors with mobility constraints and those with physical disabilities
ease of access to City Hall restrooms. After this project is recommended for funding, the
unprogrammed fund balance will be $3,293.43. However, utilizing unprogrammed
funds allows the entire allocation of $56,934 to be utilized for public service projects.
The five projects serve underserved target populations in our community. The City’s
allocation of $56,934 will not be sufficient to fully fund all proposals. Staff recommends
that the Council prioritize the funding recommendations to fully fund the County’s’
Literacy Program and FSA’s senior nutrition program. Partial funding is recommended
for the FSA senior center coordinator program and The REC Center program. The
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recommended funding amounts are consistent with the allocations granted last program
year. The remaining allocation is proposed to be prioritized towards the Girl Scouts
program.
Table 3: 2020-2021 Funding Recommendations
Priority Applicant Funding Request Recommended Funding
1 SB County - Literacy
Program
$10,000 $10,000
2 Family Services
Association - Sr. Nutrition
$10,000 $10,000
3 City of Grand Terrace - Sr.
Coordinator Program
$50,000 $25,000
4 The REC Center - Youth
Services
$15,000 $7,934
5 Girls Scouts of San
Gorgonio Council
$4,000 $4,000
6 City of Grand Terrace -
Accessible Doors
$13,000 $13,000 (unprogrammed
funds)
2020-21 Funding
Recommendation
$56,934
FISCAL IMPACT:
In addition to staff time incurred for project administration, there is a temporary fiscal
impact to the City’s General Fund because the City would need to advance grant funds
for all but the County Literacy Program, with said advanced monies being later
reimbursed by the County. The County administers the Literacy Program Countywide,
and no costs are incurred by the City for that program.
Budget appropriation for these grant allocations will be requested during the Fiscal Year
2020-2021 budget process.
ATTACHMENTS:
• GRAN20PS-004 (Adult Literacy) (PDF)
• RE__2020-21 CDBG PROJECT PRIORITIZATION PUBLIC HEARING (PDF)
• GRAN20PS-015 (Girls Scouts) (PDF)
• GRAN20PS-030 (The REC Center) (PDF)
• GRAN20PS-046 (Senior Nutrition FSA) (PDF)
• GRAN20PS-049 (Senior Center Coordinator FSA) (PDF)
• GRAN20CN-016 (ADA Imps City Hall) (PDF)
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APPROVALS:
Steven Weiss Completed 02/19/2020 5:12 PM
City Attorney Completed 02/20/2020 10:20 AM
Finance Completed 02/20/2020 5:58 PM
City Manager Completed 02/20/2020 5:59 PM
City Council Pending 02/25/2020 6:00 PM
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Public Services Program Application Fiscal Year –
San Bernardino County Fiscal Year -Public Services Program Application
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing
Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1
2020 2021
GRAN20PS-004
2020 2021
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Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving
population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
2
The San Bernardino County Library System is a network of branch libraries that serve a
diverse population over a vast geographic area. We strive to provide equal access to
information, technology, programs, and services for all the people who call San Bernardino
County home. Our Adult Literacy Program has been in place over 30 years, allowing us to
help those struggling with illiteracy in our communities. We are supported with funds from the
State and the County through this Current Fiscal Year from July 2019-June 2020.
Services and Program Lead
909-387-2288
777 East Rialto Avenue
Michael Jimenez
County Librarian
909-387-2220
909-387-2220
San Bernardino / CA / 92415
909-387-2288
2020
San Bernardino County Library
777 East Rialto Avenue
2021
Michael.Jimenez@lib.sbcounty.gov
CDBG Funding
Michael.Jimenez@lib.sbcounty.gov
Liz Smith
San Bernardino / CA / 92415
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Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Project Address:
County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
Will this project provide an opportunity to hire minority-owned and women owned businesses?
If YES, describe what actions will be completed to implement such subcontracting plans to monitor
this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project.
3
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an
expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning
to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project?
No
X
2020 2021
GTER-16-05Z/1532
Expansions of Service to an Existing Project
San Bernardino County Grand Terrace Branch Library
We are expanding our goal of how many individuals will be services through our Adult Literacy
Program. In the previous Fiscal Year of 18-19, we set the goal to serve 26 adult learners. In
this current Fiscal Year, we have raised that goal to 27. Moving forward we hope to continually
increase the number of learners that the Grand Terrace Branch is able to provide services to.
22795 Barton Road, Grand Terrace, CA 92313
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Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the
proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and Economic Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and
Business-Like Manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Governmental Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4
By tutoring illiterate adults and providing them the tools to learn to read and write, we help
them build self-confidence to accomplish many goals such as applying for jobs, being able to
vote and much more. This results in them becoming more socially prepared to participate in all
the County has to offer. Additionally the Adult Literacy program supports the county’s Cradle
to Career road map to achieve the Countywide vision. When we teach illiterate adults to read,
we are not only helping them but are also helping their children, as parents who read are able
to support the literacy support a child needs to succeed.
Yes
No
No
No
2020 2021
No
Yes
Yes
No
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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service Needs: Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped Services Low and Moderate Households
Youth Services Abused Children
Child Care Services Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse Services Homeless Persons
Employment Training Migrant Farm Workers
Health Services Elderly People
Lead Hazard Screening
Crime Awareness
5
City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes
No
No
No
No
No
No
No
No
No
No
Grand Terrace
2020
No
Yes
2021
No
No
No
No
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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued)
Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HIV or AIDS?
Does this project primarily help persons with disabilities?
Summarize the description of your project to include 1) priority, 2) sub-activity,
3)population(s) to be served, and 4) accomplishment level, and 5) services to be provided.
6
No
No
2020
Yes
2021
Grand Terrace
No
The San Bernardino County Library (SBCL), Grand Terrace Branch Adult Literacy Services
Program will provide programming and instruction for low-to-moderate income illiterate adults
and senior residents of Grand Terrace. Individualized tutoring and one-on-one Literacy
instruction (reading, spelling, and basic computer skills) will be provided to a minimum of 28
qualifying adult participants during Fiscal Year 20-21. Library Adult Literacy Services are
provided free of charge to all learners participating in the program. Direct services and
assistance are provided by Library staff as well as a ream of trained Literacy Tutors.
Dedicated tutoring space and special Adult Literacy Program materials (leveled student
readers, workbooks, dictionaries, GED Test Prep packets) are provided to participating
learners at no charge. Learners are strongly encouraged to attend free Basic Computer Skills
Classes taught in the library. Those with young children are encouraged to attend Early
Learning and Preschool Storytime Activities to foster a love of reading and ensure school-age
readiness. The Grand Terrace Branch is dedicated in improving the literacy rates in the Grand
Terrace community.
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Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.
Explain why this project is needed and what evidence can you substantiate the need.
Describe what gaps of service in the county this project fills.
What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7
2020
This program focuses on adult individuals who are illiterate or who have low literacy skills. The
County Library Adult Literacy Program provides a no cost alternative for adults to gain these
skills.
This program is funded primarily through the Library budget. Additional State and County
funding helps the Library to expand the program, and reach a larger audience than would be
possible through internal funding alone. The Literacy Program is a multi-branch program, with
branch staff interacting with learners and tutors while reporting is overseen by administrative
staff. We have taken steps to ensure that any staff turnover will not impede the Literacy
Program and that services would continue to be offered through the cross training of staff.
The most recent U.S. National Assessment of Adult Literacy, one in seven adults have
difficulty reading anything more challenging than a child’s picture book. It is estimated that at
3.4 million Californians fall at the “Below Basic” Literacy Level. In the County of San
Bernardino alone, it is estimated that at least 500,000 adults cannot read at all. This service
provides assistance to adults who fall into this category.
2021
The Adult Literacy Services Program assesses illiterate and presumed low income adults and
senior residents of Grand Terrace, and provides those that qualify with programming, tutoring,
and instruction to aid them in meeting their literacy goals.
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Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8
$10,000.00
$10,000.00
2020
$27,500.00
2021
$37,500.00
$27,500.00
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Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information
Indicate the amount being requested by the city.
City Amount Requested ($):
(This amount should match the grand total requested from CDBG Share)
9
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of Funding: Type of Funding: (Grant Name, EFSP Money) Amount ($): Date Available:
(11/22/2016)
Federal Funding
State
Funding
County Funding
Private Funding
Other:
Total Leveraging Funds
$10,000.00
07/01/2020
California State Library Literacy Services 08/01/2020
$22,500.00
$5,000.00
2020
County
2021
$27,500.00
Grand Te
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Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
•In column 1 identify activities that will be completed (e.g. intervention,counseling, and case management).
•In column 2 indicate the number of Unduplicated Clients to be served.
•In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1) Unduplicated Clients to be Served (2)
Duplicated Clients projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project outcome(s).
Describe how your agency determines client(s) success.
Describe your methodology to evaluate project outcomes.
10
Learners are assessed by branch staff and matched with a tutor. They are scheduled for
weekly tutoring sessions in order to meet individual goals set by the learner and plan new
goals as the learner progresses
28
2020 2021
Literacy Tutoring 280
Learners set individual goals that they want to meet and tutors help learners meet those goals.
Regular assessments of the learner’s progress are used to track improvement.
We track the number of goals met in correlation to the number of goals set by the individual
learners.
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Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, –June 30, ). For example, project expenditures and performance/
accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st,
and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of Reimbursement: Amount ($):
Total Reimbursement: ($)
11
01/01/2021
$2,500.00
06/30/2021
$2,500.00
2020
2020
$10,000.00
As mandated by the California State Library Literacy Services (CLLS), individual adult
learners are required to list one or more personal Literacy goals via the Roles & Goals Intake
Form. 75% of total Grand Terrace Adult Literacy Program learners are anticipated to achieve
one or more of their person goals set during program year 2019-20. Our plan is to meet 25%
of our goal each quarter; 25% by October 1st, 50% by January 1st, 75% by April 1st, and
100% by June 30th.
2021
2021
$2,500.00
$2,500.00
10/01/2020
04/01/2021
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Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
Describe your agency’s experience in administering government and/or public funds.
Describe your method to sustain project viability over the multi-year process if funding decreases.
Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.
Question:
Example: Have you received federal funds in the past five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years?
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
YES/ NO
12
This is a multi-branch program with a network of branch and administrative staff and a portion
of the overall library budget set aside to improve and continue this program
No
No
No
No
2020
Program & Services Lead, Admin Librarian I, Branch Managers, Library Assistants, Volunteer
Tutors. See Attachment for detailed answer.
We have been funded for, and administrating, CDBG grants and funds for over ten years.
2021
No
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Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing
Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homeless-
assistance-act-amended-by-hearth-act-of-2009/
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance
or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
13
No
2020 2021
No
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Public Services Program Application Fiscal Year –
14
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing Agency (CDHA)
in order for the applicant to electronically sign the Community Development Block Grant (CDGG) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant - Funding Application. I understand that
CDHA may change the CDBG application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand
that any information and documents submitted using my name is electronically certifying my signature. I understand that I
am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten
signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA immediately, upon
discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and
that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
- CDBG funding cycle or I choose to cancel this request via written notification to the CDHA. I
understand that it is my responsibility to update and/or cancel this request under all circumstances, including my
departure or terminated association with the below-listed applicant.
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
Applicantion Title:
Applicant Name:Jennifer Jacobsmeyer
GT App
2020
2020
2020
2020
2021
2021
2021
2021
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Please send the signed copy of this agreement to:
Community Development and Housing Agency,
Community Development and Housing, 385 North Arrowhead Ave. 3rd Floor,
San Bernardino, CA 94215-0043
Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date: 11/19/2019
Jennifer Jacobsmeyer
(909) 387-2288
777 East Rialto Ave San Bernardino CA 92415
Michael Jimenez County Librarian
GT App
2020
Liz.Smith@lib.sbcounty.gov
95-6002748
2021
(909) 387-2220
Michael Jimenez County Librarian
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Public Services Program Application Fiscal Year –
CDBG Application Checklist (Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If
you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the FederalInternal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of AwardManagement (SAM) website https://www.sam.gov/portal/public/SAM/ .
Agency cannot be funded if they have been debarred in the past.
o Provide board minutes/letter that authorizes the executive director or
program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
16
2020 2021
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1
From: CDBG, Info <CDBG.Info@cdh.sbcounty.gov>
Sent: Tuesday, January 7, 2020 4:45 PM
To: Todd Nakasaki; Harold Duffey
Cc: Graham, Kelly
Subject: 2020-21 CDBG PROJECT PRIORITIZATION PUBLIC HEARING
Good Afternoon:
Each year, the County of San Bernardino (County) must prepare and submit to the U.S. Department of Housing
and Urban Development (HUD) an Annual Action Plan that identifies the amount of funding it expects to receive
from HUD and outlines the specific activities it anticipates to fund in pursuit of its Countywide housing and
community development goals and objectives.
For the 2020-2021 Program Year (PY), the County anticipates receiving $7 million to support the activities to be
listed in its 2020-2021 Annual Action Plan. This figure represents a five percent (5%) reduction in funding from
the previous year.
To ensure the timely submittal of the County’s Annual Action Plan, an estimate has been used. It is important
to note that it is possible that this estimate may change (+/-) between now and when the U.S. Congress approves
the 2020-2021 federal budget. However, once the final federal allocation is released, adjustments to the
distribution of County funds may be necessary. For PY 2020-2021 your City’s estimated annual allocation is
$56,934.
This amount is based on Census poverty and overcrowded housing counts and population estimates, which
means that your City’s allocation could have a decrease or an increase greater / lesser than the 5%
reduction. Please note that the allocation amounts are estimates and are subject to change based on
HUD’s actual allocation to the CDBG Program.
The County has received a number of proposals in response to its PY 2020-2021 Notice of Funding Availability
and has evaluated each proposal for its conformance to the federal requirements. To involve your City in the
decision making process, please provide us with a prioritized list of those eligible proposals that best meet your
City’s goals and objectives
To assist you in this effort, please click the Dropbox link to the following documents:
1. List of Eligible Project Proposals
2. Copies of Eligible Project Proposals
3. List of Ineligible Project Proposals (informational only)
4. Cooperating City Recommended Projects Form
As a Cooperative City participating in the County’s CDBG program, it is imperative that you complete your public
hearing for your CDBG funding recommendations and submit the action made by your City Council on the
attached Cooperating City Recommended Projects Form and a copy of your City Council minutes to our office
by or before Monday, March 2, 2020. After this date we may be unable to include your City Council
recommendations in the list of projects for the County Board of Supervisor’s consideration.
Grant Process and Funding Thresholds
The 15% Public Service Cap applies for cities that receive $150,000 or more in CDBG allocation. The total
allowable number of newly funded projects is based on the percentage of each city’s formula share of the CDBG
allocation and the maximum number allowed for newly funded construction projects is based on the City’s CDBG
Administrative Cap. The cities of Big Bear Lake, Grand Terrace, Loma Linda, Needles, Twentynine Palms and
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the Town of Yucca Valley, which are receiving less than $150,000, may only fund four (4) projects. The remaining
cities have the following funding opportunities:
City Total Allowable
Projects
Maximum Number of
Construction
Projects
Estimated
15% Public
Service Cap
Adelanto 9 2 $53,665
Barstow 5 2 $35,240
Colton 11 5 $60,169
Highland 10 5 $59,943
Montclair 9 2 $43,859
Redlands 9 2 $60,582
Yucaipa 7 2 $43,895
Thank you for your past and continuing support in the CDBG program. I appreciate your assistance in returning
your funding recommendations no later than March 2, 2020. Should you have any questions or need additional
assistance, please feel free to contact your ECD Analyst.
Analyst Phone Number Email Address
Diane Cotto (909) 387-4352 Diane.Cotto@cdh.sbcounty.gov
Kelly Graham (909) 387-4360 Kelly.Graham@cdh.sbcounty.gov
Tom Ramirez (909) 387-4324 Tom.Ramirez@cdh.sbcounty.gov
Your City Council-approved funding recommendations will be included in the County 2020-2021 Annual Action
Plan and is anticipated to be approved by the County Board of Supervision in early April.
Sincerely,
Community Development and Housing Division
Community Development Block Grant
Community Development and Housing Agency
Phone: 909‐387‐4352
Fax: 909‐387‐4415
385 North Arrowhead Ave., 3rd Floor
San Bernardino, CA 92415‐0043
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Our job is to create a county in which those who reside and invest can prosper and achieve well‐being.
www.SBCounty.gov
County of San Bernardino Confidentiality Notice: This communication contains confidential information sent solely for the
use of the intended recipient. If you are not the intended recipient of this communication, you are not authorized to use it
in any manner, except to immediately destroy it and notify the sender.
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Public Services Program Application Fiscal Year –
San Bernardino County Fiscal Year -Public Services Program Application
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing
Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1
4
GRAN20PS-015
4
4
4
2020
4
2020
4
4
4
4
2021
2021
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Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving
population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
2
Girl Scouts of San Gorgonio Council
funding@gssgc.org
Knea Hawley
Vice President of Development
951-751-7359
909-307-6521
909-307-6521
Redlands / CA / 92374
1751 Plum Lane
Girl Scouts’ mission is to build girls of courage, confidence, and character who make the world
a better place. Girl Scouts of San Gorgonio (GSSGC) reaches across all socioeconomic
boundaries serving a diverse population of girls in Riverside/San Bernardino Counties, a
region with one of the highest poverty rates in the US. The year-round Girl Scouts Leadership
Experience (GSLE) targets girls ages 5 – 18 and focuses on empowering them to reach their
full potential. Specifically, GSSGC focuses the GSLE on career-readiness programming for
low-income girls. The GSLEidentifies three “keys” to leadership: Discover: Girls understand
themselves and their values and use their knowledge and skills to explore the world; Connect:
Girls care about, inspire, and team with others locally and globally; Take Action: Girls act to
make the world a better place. Funding sources: Foundation grants, product sales,
individual/corporate giving, gvmt. grants.
1751 Plum Lane
2020
Vice President of Development
khawley@gssgc.org
Knea Hawley
909-307-6555
Redlands / CA / 92374
2021
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Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Project Address:
County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
Will this project provide an opportunity to hire minority-owned and women owned businesses?
If YES, describe what actions will be completed to implement such subcontracting plans to monitor
this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project.
3
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an
expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning
to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project?
Expansions of Service to an Existing Project
C2C is an existing CDBG project for City of GT, having been funded program yr. 19-20. C2C
will continue serving 30 new low/mod income Terrace Hills Middle School girls. New this year
is a partnership with Esri and GT High School to include GIS Day. Eight female Esri staff
coached C2C girls in mapping/enviro. sciences.This activity links C2C girls to the engineering
pathway at GT High where boys continue to outnumber female students.
GTER-19-2-05D/0166
2020
X
No. C2C is staffed by GSSGC employees and in partnership with community volunteers and
the local business, education, medical, and governmental sectors. The program connects girls
to female-owned businesses and provide opportunities for girls to interact with female role
models in a variety of fields. Although Girl Scouts implements the program through
collaborative partnerships, the focus of the program dictates that minority- and women-owned
and led enterprises are targeted for program participation.
2021
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Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the
proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and Economic Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and
Business-Like Manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Governmental Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4
Yes
Yes
Yes
2020
No
Yes
Yes
Yes
Yes
Jobs/Economy Element: C2C exposes girls to a broad range of STEM careers, nontrade.
female career pathways and workforce mentors who provide training and develop the next
generation of business/community leaders. Education Element: C2C addresses the goals
within Cradle to Career Roadmap, offering program curricula encouraging skills/capacities that
emphasize real-world application of math/science.Wellness Element: C2C is highly
collaborative, tapping into partnerships offered by community groups, private/public sector
agencies in the delivery of services benefitting youth, seniors & our community. Wellness
relies on integration of all sectors of the community to ensure that children “enter school
healthy, learn about and practice a healthy lifestyle, and are ready for successful careers.”
(James Ramos, Community Transformation Plan 2015-20)
2021
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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service Needs: Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped Services Low and Moderate Households
Youth Services Abused Children
Child Care Services Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse Services Homeless Persons
Employment Training Migrant Farm Workers
Health Services Elderly People
Lead Hazard Screening
Crime Awareness
5
City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
Yes Yes
Yes
Yes
No
No
No
No
No
No
2020
Yes
C2C will serve 30 low/mod income Terrace Hills Middle School girls in the City of Grant
Terrace. Girls will participate in 6 unique monthly program activities during the school year
including college/work site tours, interactions with female role models, classroom
presentations, and technology-based hands-on learning. Added to current program activities
(Ontario Reign STEM Day, Allied Health Day, and Caltrans Transp. Day), new partners
include Bourns Eng. and Esri, linking girls to the engineering pathway at GT High where boys
continue to outnumber female students.
No
YesNo
No
Yes
2021
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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued)
Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HIV or AIDS?
Does this project primarily help persons with disabilities?
Summarize the description of your project to include 1) priority, 2) sub-activity,
3)population(s) to be served, and 4) accomplishment level, and 5) services to be provided.
6
No
The geographic boundaries of the communities in which C2C participants reside align with the
boundaries of Supervisorial District 3 and specifically will be selected from income-eligible
girls attending Terrace Hills Middle School in the City of Grand Terrace.
No
Yes
No
2020
Classroom to Career is a during/after school education enrichment program taking place
during the traditional school year. The program is designed to tackle technology and gender
wage gaps, poverty, low educational attainment, and the low numbers of women pursuing
Science, Technology, Engineering, and Math (STEM) careers and is built upon the Girl Scout
Leadership Experience - a strength-based perspective focusing on what contexts are most
supportive for girls. The program also aligns with San Bernardino County’s Cradle to Career
roadmap, by helping girls connect math and science proficiency to their career
interests.Classroom to Career nurtures girls' own interests to cultivate career plans for them in
STEM fields. The program benefits diverse low and moderate-income girls of middle and high
school-age attending Title I schools in San Bernardino County. C2C has a proven track record
of success, receiving the Medal of Honor from San Bernardino County Superintendent of
Schools (2015) and the Strong Workforce Champion Excellence Award from the CA
Community Colleges Chancellor’s Office (2018), among others. Classroom to Career provides
a combination of curricula, skill-building activities, and resources that bridge challenges,
assure equal access, and promote adult financial stability through work-based learning, stem-
focused camps, college tours, and interactions and relationship-building with female role
models.
2021
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Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.
Explain why this project is needed and what evidence can you substantiate the need.
Describe what gaps of service in the county this project fills.
What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7
Critical success factors include obtaining sufficient resources to assure C2C continues to be
available to more girls in need. With CDBG support specific to Grand Terrace, the program
will be able to continue outreach to more Grand Terrace girls as they prepare to move up to
high school. C2C is relevant/critical for all girls, but struggling families find it more difficult to
provide the educational enrichment necessary for girl success. Grant support will help
GSSGC respond to a waiting list of students, contributing to the County's social and economic
health.
C2C cultivates career paths for girls that can lead them out of the cycle of poverty. Poverty is
one of the most widely used indicators of child well-being and has wide-ranging negative
effects on children’s health, educational achievement, and safety. C2C impacts today’s girls
and the families they may have in the future, providing female role models, career exploration,
and leadership development for girls to thrive.
Although perf. measures show high school girls and boys perform equally well in
math/science, girls start losing interest in math and science during middle school - a time
when girls become more aware of female/STEM biases and barriers (US Department
Education: Condition of Education). C2C intervenes at this critical time by exposing girls to
STEM earlier and in ways that encourage girl learning. Consequently, they are better
prepared for high school success at Linked Learning schools (Grand Terrace High School)
and the San Bernardino County Cradle to Career Roadmap.
Despite recovery post-recession, in 2015, 19% of girls ages 5 — 17 in the U.S. lived in
poverty (Girl Scouts Research Institute, Census Bureau 2008 and 2016 Current Population
Survey). According to 2018 Census Bureau’s American Community Survey, San Bernardino
County’s children ages 18 and under living under the federal poverty level was 21.4% (John
Husing, Inland Empire Q3 Report, October 2019).
2020 2021
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Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8
$20,250.00
$0.00
$1,000.00
2020
$155,924.00
$46,500.00
$1,000.00
$4,000.00
$59,774.00
Transportation/venue entrance
$1,000.00
$1,000.00
$151,924.00
2021
$25,400.00
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Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information
Indicate the amount being requested by the city.
City Amount Requested ($):
(This amount should match the grand total requested from CDBG Share)
9
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of Funding: Type of Funding: (Grant Name, EFSP Money) Amount ($): Date Available:
(11/22/2016)
Federal Funding
State
Funding
County Funding
Private Funding
Other:
Total Leveraging Funds
$45,000.00 07/01/2019
$4,000.00
$98,000.00
GSSGC
2020
02/14/2020Corporate
2021
$143,000.00
Grand Te
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Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
•In column 1 identify activities that will be completed (e.g. intervention,counseling, and case management).
•In column 2 indicate the number of Unduplicated Clients to be served.
•In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1) Unduplicated Clients to be Served (2)
Duplicated Clients projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project outcome(s).
Describe how your agency determines client(s) success.
Describe your methodology to evaluate project outcomes.
10
30 girls will complete a max. of 6 off-campus experiences throughout the 2020-2021 school
year (180 unique) & have increased clarity re: good school performance, HS graduation, and
pursuit of higher educ./train
Work-based learning activities with female role models and Post secondary education site learning
Surveys show girl interest, attitude, and confidence re: STEM topic covered. Survey results
tracked/evaluated by Qualtrics.
18030
2020
Surveys show girls have strong positive experience; schools reports grade/attendance
improvement; anecdotal evidence college scholarships/internships secured by past
participants.
2021
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Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, –June 30, ). For example, project expenditures and performance/
accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st,
and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of Reimbursement: Amount ($):
Total Reimbursement: ($)
11
10/31/2020
$1,000.0003/31/2021
$1,000.00
12/15/2020
06/30/2021
2020
2020
$4,000.00
2021
2021
$1,000.00
$1,000.00
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Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
Describe your agency’s experience in administering government and/or public funds.
Describe your method to sustain project viability over the multi-year process if funding decreases.
Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.
Question:
Example: Have you received federal funds in the past five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years?
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
YES/ NO
12
No
No
No
GSSGC’s has ext. exp. administering private/corporate funds and federal/local grants, using
stringent accounting/reporting practices.
No
GSSGC implements a fund development strategy to assure its sustainability through corporate
& foundation grants, Cookie Sales, merchandise sales, individual giving, event sponsorship,
estate planning.
2020
Elizabeth Frederick,STEM Program Manager, BA Ed Studies/Spanish, 13 yrs. exp.; program
oversightCher Martin - full-time STEM program staff
No
2021
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Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing
Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homeless-
assistance-act-amended-by-hearth-act-of-2009/
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance
or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
13
No
2020
No
2021
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Public Services Program Application Fiscal Year –
14
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing Agency (CDHA)
in order for the applicant to electronically sign the Community Development Block Grant (CDGG) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant - Funding Application. I understand that
CDHA may change the CDBG application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand
that any information and documents submitted using my name is electronically certifying my signature. I understand that I
am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten
signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA immediately, upon
discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and
that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
- CDBG funding cycle or I choose to cancel this request via written notification to the CDHA. I
understand that it is my responsibility to update and/or cancel this request under all circumstances, including my
departure or terminated association with the below-listed applicant.
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
Applicantion Title:
Applicant Name:
City of Grand Terrace - Girl Scouts
2020
2020
2020
2020
2021
2021
2021
2021
Knea Hawley
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Please send the signed copy of this agreement to:
Community Development and Housing Agency,
Community Development and Housing, 385 North Arrowhead Ave. 3rd Floor,
San Bernardino, CA 94215-0043
Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
(909) 307-6526
City of Grand Terrace - Girl Scouts
1751 Plum Ln. Redlands, CA 92374 (909) 307-6555
2020
nperdue@gssgc.org
Nancy Perdue Chief Financial & Operations Officer
11/29/2019Nancy Perdue Chief Financial & Operations Officer
2021
95-1967727
Knea Hawley
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Public Services Program Application Fiscal Year –
CDBG Application Checklist (Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If
you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the FederalInternal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of AwardManagement (SAM) website https://www.sam.gov/portal/public/SAM/ .
Agency cannot be funded if they have been debarred in the past.
o Provide board minutes/letter that authorizes the executive director or
program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
16
2020 2021
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Public Services Program Application Fiscal Year –
San Bernardino County Fiscal Year -Public Services Program Application
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing
Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1
2020 2021
2020 2021
GRAN20PS-030
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Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving
population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
2
22421 Barton Road #289
Resource, Education & Community Center
thereccentergt@gmail.com
Executive Director
Grand Terrace / CA / 92313
Non-Profit
2020 2021
9097281081
Jennifer Araiza
9512547827
22421 Barton Road #289
Executive Director
Jennifer Araiza
The Resource, Education & Community Center (The REC Center) is a non profit organization
serving the Inland Empire since 2012. The REC Center's mission is to enrich communities by
providing recreation, education & creative arts programs; especially in communities with
limited resources. The REC Center is physically located in the communities of Grand Terrace
and Redlands. The primary populations served are youth, however adult programming is
offered throughout the year.
Grand Terrace / CA / 92313
thereccentergt@gmail.com
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Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Project Address:
County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
Will this project provide an opportunity to hire minority-owned and women owned businesses?
If YES, describe what actions will be completed to implement such subcontracting plans to monitor
this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project.
3
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an
expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning
to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project?
Yes
X
Resource, Education & Community Center
2020 2021
The REC Center instructors are highly qualified independent contractors. Commonly, these
contractors are business owners offering specialized instruction to our students. Instructor
positions are open to all business owners and individuals, including minority and women
owned. All instructors are required to pass a thorough background check to be considered for
a position.
Expansions of Service to an Existing Project
In 2018/2019 we proposed to serve 250 students at one single location. This year we would
like to increase the number of individuals served to 275.
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Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the
proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and Economic Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and
Business-Like Manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Governmental Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4
No
Yes
No
No
No
2020
The REC Center has strategically positioned itself in communities without active Parks and
Recreation Departments. Our goal is to provide a broad range of opportunities, even in
communities with limited resources. The REC Center was developed to provide high quality
recreation, arts and cultural experiences to residents in San Bernardino County communities,
promoting life enriching experiences and a sense of community.
2021
No
No
Yes
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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service Needs: Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped Services Low and Moderate Households
Youth Services Abused Children
Child Care Services Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse Services Homeless Persons
Employment Training Migrant Farm Workers
Health Services Elderly People
Lead Hazard Screening
Crime Awareness
5
City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
Yes
No
No
No
Yes
Yes
2020 2021
No
No
No
No
Yes
Yes
Grand Terrace
No
No
Yes
No
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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued)
Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HIV or AIDS?
Does this project primarily help persons with disabilities?
Summarize the description of your project to include 1) priority, 2) sub-activity,
3)population(s) to be served, and 4) accomplishment level, and 5) services to be provided.
6
No
The REC Center proposes to serve youth and adults in Grand Terrace by providing programs
in the areas of Recreation, Education & Creative Arts. Programs are administered in a variety
of ways, such as classes, workshops, camps and special events. The REC Center provides
regular access to a broad range of programs within the following core areas:- Recreation (ex.
Cheer, camps, sports)- Education (ex. Early Learning Programs, STEM, Leadership,
Homeschool Enrichment)- Creative Arts (ex. ArtStars, International ART Academy, Guitar,
Vocals, Theater) Community Events - We focus on opportunities to bring the community
together through a variety of community events (ex. Easter Egg Hunts, Holiday Celebrations,
Charity Drives) Affordability - as 67.2% of students are on free or reduced lunch in Grand
Terrace schools, we understand the importance of making all programs affordable. The
average cost of programs in Grand Terrace is $40 per month. We also provide scholarships
for those experiencing financial hardships. In partnership with North High School, The REC
Center is an approved job site for Workability, a job placement program for students with a
variety of needs.
No
2020 2021
No
No
Grand Terrace and surrounding area.
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Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.
Explain why this project is needed and what evidence can you substantiate the need.
Describe what gaps of service in the county this project fills.
What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7
Each community served has a special circumstance limiting resources to residents. The size
of the city and the small population of Grand Terrace prevent equal opportunities as
compared to the larger neighboring communities; such as a parks and recreation department
and youth prevention programs. In addition, our local schools do not qualify for the same
monetary assistance as neighboring schools. Our mission often positions us to assist filling
these voids left by the lack of city and school resources.
The REC Center has been strategic in our efforts to maintain well balanced financials. Our
annual income comes from a balance of fees, grants, fundraisers and donations. The REC
Center of Grand Terrace must maintain this balance to continue operations. In addition, we
currently rely on a balance of volunteers, instructors and paid employees. This balance must
be maintained to continue serving the number of students we average annually.
There is no shortage of research on the effects of arts, music and recreational programs to
the development and overall success of a child. Due to the size of Grand Terrace, very few
programs are available locally. In addition, 67.2 % of Grand Terrace students are eligible for
free or reduced lunch, further limiting access to enrichment programs, due to financial
barriers.
2020 2021
The REC Center provided ongoing youth and adult classes, with historic enrollment of over
50% minority and low income households.
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Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8
$15,000.00
$0.00
$0.00
$0.00
$1,200.00$0.00
$9,600.00
$15,000.00
$4,200.00
$2,950.00
$0.00
$71,750.00
2020 2021
$0.00
$24,400.00
$56,750.00
$0.00
1099 Instructors $14,400.00
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Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information
Indicate the amount being requested by the city.
City Amount Requested ($):
(This amount should match the grand total requested from CDBG Share)
9
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of Funding: Type of Funding: (Grant Name, EFSP Money) Amount ($): Date Available:
(11/22/2016)
Federal Funding
State
Funding
County Funding
Private Funding
Other:
Total Leveraging Funds $0.00
2020 2021
$15,000.00Grand Te
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Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
•In column 1 identify activities that will be completed (e.g. intervention,counseling, and case management).
•In column 2 indicate the number of Unduplicated Clients to be served.
•In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1) Unduplicated Clients to be Served (2)
Duplicated Clients projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project outcome(s).
Describe how your agency determines client(s) success.
Describe your methodology to evaluate project outcomes.
10
800
A minimum of 5 classes offered monthly, class schedules updated and released on a quarterly
basis and by housing all of our programs in a single location with space available to
accommodate growth.
Student Count: number of new students monthly; Student Retention: number of returning
students monthly; Demographics: collected annually.
Monthly enrollment and retention are our primary indicators. In addition, we conduction
periodic surveys, both student and community based, to the gauge the effectiveness of our
programs.
2020 2021
REC Enrichment Classes 265
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Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, –June 30, ). For example, project expenditures and performance/
accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st,
and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of Reimbursement: Amount ($):
Total Reimbursement: ($)
11
$15,000.00
$1,250.00
10/01/2019
06/01/2020
$1,250.00
03/01/2020
$1,250.00
$1,250.00
$1,250.00
$1,250.00
Project expenditures and performance/accomplishment goals:September 25%, December
50%, March 75%, June 100%
$1,250.00
09/01/2019
12/01/2019
$1,250.00
2020
2020
$1,250.00
2021
2021
$1,250.00
08/01/2019
02/01/2020
11/01/2019
01/01/2020
$1,250.00
04/01/2020
05/01/2020
$1,250.00
07/01/2019
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Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
Describe your agency’s experience in administering government and/or public funds.
Describe your method to sustain project viability over the multi-year process if funding decreases.
Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.
Question:
Example: Have you received federal funds in the past five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years?
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
YES/ NO
12
Jennifer Araiza, Executive Director - Program Implementation. Sandy Jackson, Treasurer -
Financial Oversight.
A decrease in funding will be addressed through fundraising, donations and additional grant
opportunities.
No
2020 2021
No
CDBG Multiple Years. 2016 City of Grand Terrace Summer Camp Funding. Community
Benefit Fund recipient.
No
No
No
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Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing
Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homeless-
assistance-act-amended-by-hearth-act-of-2009/
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance
or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
13
No
2020 2021
No
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Public Services Program Application Fiscal Year –
14
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing Agency (CDHA)
in order for the applicant to electronically sign the Community Development Block Grant (CDGG) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant - Funding Application. I understand that
CDHA may change the CDBG application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand
that any information and documents submitted using my name is electronically certifying my signature. I understand that I
am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten
signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA immediately, upon
discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and
that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
- CDBG funding cycle or I choose to cancel this request via written notification to the CDHA. I
understand that it is my responsibility to update and/or cancel this request under all circumstances, including my
departure or terminated association with the below-listed applicant.
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
Applicantion Title:
Applicant Name:Jennifer Araiza
2020
2020
2020
2020
2021
2021
2021
2021
CDBG 2020 - The REC Center
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Please send the signed copy of this agreement to:
Community Development and Housing Agency,
Community Development and Housing, 385 North Arrowhead Ave. 3rd Floor,
San Bernardino, CA 94215-0043
Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
thereccentergt@gmail.com
(951) 254-7827
12/02/2019
Jennifer Araiza
Executive Director
22421 Barton Road #289
2020 2021
CDBG 2020 - The REC Center
Jennifer Araiza, Executive Director
Jennifer Araiza
46-1177618
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Public Services Program Application Fiscal Year –
CDBG Application Checklist (Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If
you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the FederalInternal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of AwardManagement (SAM) website https://www.sam.gov/portal/public/SAM/ .
Agency cannot be funded if they have been debarred in the past.
o Provide board minutes/letter that authorizes the executive director or
program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
16
2020 2021
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Public Services Program Application Fiscal Year –
San Bernardino County Fiscal Year -Public Services Program Application
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing
Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1
4
2021
4
GRAN20PS-046
2020
4
4
4
4
4
4
2021
4
2020
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Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving
population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
2
21250 Box Springs Road, Suite 212
Chief Executive Officer
FSA’s mission is “building community one family at a time, through compassion, advocacy
and comprehensive model services, fostering self-sufficiency and sustainable impacts”.The
vision that FSA holds is to make a difference in the world by strengthening families and
individuals, creating a strong and vibrant society.FSA’s motto “Family Strength is Community
Strength” is guided by the vision of building caring communities, strengthening families and
improving lives.FSA is one of the largest and most impactful human service nonprofit
organizations serving residents of the Inland Empire. FSA serves thousands of individuals and
families each year in the areas of: Behavioral Health, Child Development, Child Abuse
Prevention, Community Centers, and Senior Housing, Nutrition and Wellness. The agency
utilizes a strength-based philosophy to build resilient families and stronger communities.
Non-Profit Organization
2020
Judith.Wood@fsaca.org
9512769542
Moreno Valley / California / 92557
Moreno Valley / California / 92557
Judith Wood
Ahlam Jadallah
2021
9516861096
Grants/Development Specialist
Development@fsaca.org
9516861096
21250 Box Springs Road, Suite 212
Family Service Association
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Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Project Address:
County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
Will this project provide an opportunity to hire minority-owned and women owned businesses?
If YES, describe what actions will be completed to implement such subcontracting plans to monitor
this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project.
3
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an
expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning
to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project?
Senior Nutrition Program
FSA is proposing to serve 145 unduplicated seniors in the City of Grand Terrace.
2020
GTER-19-1-05A/5270
X
Expansions of Service to an Existing Project
2021
22627 Grand Terrace Rd., Grand Terrace, CA
No
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Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the
proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and Economic Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and
Business-Like Manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Governmental Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4
Yes
2020
Yes
Yes
Yes
FSA's Senior Nutrition Program meets the Countywide Vision in the following ways:·Assists
the County in creating a range of choices for its residents in how they live by offering senior
services free of charge to qualified seniors.·Aids the county in their vision of offering high-
quality community health programs.·Facilitates in the County’s vision of a model community
where great ideas are shared and where collaborations are encouraged to reach shared
interests and goals.·Supports the County’s vision of a place that is a home for anyone seeking
a sense of community and the best life has to offer.
Yes
2021
Yes
Yes
Yes
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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service Needs: Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped Services Low and Moderate Households
Youth Services Abused Children
Child Care Services Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse Services Homeless Persons
Employment Training Migrant Farm Workers
Health Services Elderly People
Lead Hazard Screening
Crime Awareness
5
City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
Yes
No
2020
No
No
Grand Terrace
No
Yes
No
No
Yes
No
No
Yes
2021
No
No
No
No
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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued)
Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HIV or AIDS?
Does this project primarily help persons with disabilities?
Summarize the description of your project to include 1) priority, 2) sub-activity,
3)population(s) to be served, and 4) accomplishment level, and 5) services to be provided.
6
2020
No
FSA is requesting $10,000 in support for its Senior Nutrition Program, one of the largest
programs providing daily meals for vulnerable elderly populations in both Riverside and San
Bernardino County of the Inland Empire. It is through funding from both San Bernardino
CDBG program and San Bernardino County Office on Aging that we are able to provide our
More than a Meal program to the residents in the City of Grand Terrace. 'More than a Meal'
provides nutritious meals to seniors 62 years of age and older in a group setting at the Grand
Terrace Senior Center. Home-delivered meals are also delivered to homebound seniors who
aren't mobile by reason of illness, incapacity, disability, and a lack of transportation.The
program also provides a range of services, including nutrition screening, assessment, and
education. The congregate meal program offers seniors opportunities to form friendships and
social contacts. The home-delivered service helps decrease feeling of isolation in seniors and
serves as a check on the welfare of the elderly in the community. The meal service also helps
preserve the dignity and independence by delaying nursing home placements, as well as
reducing the frequency of hospitalizations and improving physical health through meeting
nutritional needs.
No
2021
Grand Terrace and surrounding communities
No
No
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Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.
Explain why this project is needed and what evidence can you substantiate the need.
Describe what gaps of service in the county this project fills.
What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7
The Senior Nutrition Program has been a valuable service offered to the community for over
ten years. The meals are provided at no-cost with a suggested donation from senior clients,
however there is no obligation to pay and no senior is turned away if they cannot pay. The
program serves 2,200 meals each day and 600,000 meals annually to seniors 60 years of age
and older.
Many seniors depend on the Senior Nutrition Program to foster their self-sufficiency and help
them achieve as much independence as safely as possible in their given circumstances. It
offers a range of services, including case management, nutrition screening, assessment, and
education.
2020
Our Senior Nutrition Program's goal is to provide seniors with one nutritionally balanced meal
Monday - Friday. By providing these meals we will continue to meet our goals of 1) providing
a wellness check, and socialization for our homebound clients who could go all day without a
single person to person interaction if not for our delivery driver; and 2) providing socialization
among seniors
FSA’s Senior Nutrition Program is scalable based on the amount of funding received from
various funding sources.The more funds received, the more seniors are able to utilize the
congregate and homebound nutrition services that FSA offers. FSA employs over 350
individuals and has a strong volunteer base of nearly 1,000 volunteers. Programs are staffed
appropriately and our executive team is prepared to fill any vacancies should the need arise.
2021
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Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8
$3,454,022.00
$10,000.00
$735,689.00
$1,322,547.00
$3,464,022.00
2020
$1,301,932.00
$0.00
2021
$89,877.00
$10,000.00
$3,977.00
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Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information
Indicate the amount being requested by the city.
City Amount Requested ($):
(This amount should match the grand total requested from CDBG Share)
9
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of Funding: Type of Funding: (Grant Name, EFSP Money) Amount ($): Date Available:
(11/22/2016)
Federal Funding
State
Funding
County Funding
Private Funding
Other:
Total Leveraging Funds
$431,737.00
2020
07/01/2020
01/01/2021
Older Americans Act Title III
$346,331.00
$2,234,070.00
07/01/2020$271,918.00
$3,284,056.00
Older Americans Act Title III
2021
$10,000.00
07/01/2020
Grand Te
Individual Donations
Older Americans Act Title III
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Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
•In column 1 identify activities that will be completed (e.g. intervention,counseling, and case management).
•In column 2 indicate the number of Unduplicated Clients to be served.
•In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1) Unduplicated Clients to be Served (2)
Duplicated Clients projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project outcome(s).
Describe how your agency determines client(s) success.
Describe your methodology to evaluate project outcomes.
10
145
2020
September 31, 2020 - FSA will serve 145 unduplicated seniors with meals. We will continue to
provide congregate and homebound meals til program end date in June 30, 2021.
Nutrition (Congregate & Homebound)
FSA uses San Bernardino County Department on Aging and Adult Services Software to
record the number of seniors that are served each day.
FSA determines client success through quantitative and qualitative measures. Quantitative
measures includes the number of seniors served daily. Qualitative measures are client
success stories and testimonials.
2021
8250
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Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, –June 30, ). For example, project expenditures and performance/
accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st,
and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of Reimbursement: Amount ($):
Total Reimbursement: ($)
11
06/30/2021
$2,500.00
2020
2020
FSA expects to serve 145 unduplicated clients throughout the program year. Since services
will be conducted throughout the entire fiscal year, reimbursement claims will be issued each
quarter.
$2,500.00
03/31/2021
$10,000.00
12/31/2020
$2,500.00
2021
2021
$2,500.00
09/30/2020
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Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
Describe your agency’s experience in administering government and/or public funds.
Describe your method to sustain project viability over the multi-year process if funding decreases.
Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.
Question:
Example: Have you received federal funds in the past five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years?
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
YES/ NO
12
As a recipient of more than $750,000 in federal funds, FSA is subject to single audit
requirements using appropriate professional standards
No
2020
No
No
FSA consistently searches for funding opportunities that could be a match for all agency
programs, including the Senior Nutrition Department’s More than a Meal program funding
opportunities.
2021
No
Tom Donahue is the Senior Nutrition Administrator and oversees the entire program, including
budget preparation and policies/procedures.
No
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Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing
Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homeless-
assistance-act-amended-by-hearth-act-of-2009/
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance
or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
13
2020
No
No
2021
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Public Services Program Application Fiscal Year –
14
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing Agency (CDHA)
in order for the applicant to electronically sign the Community Development Block Grant (CDGG) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant - Funding Application. I understand that
CDHA may change the CDBG application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand
that any information and documents submitted using my name is electronically certifying my signature. I understand that I
am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten
signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA immediately, upon
discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and
that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
- CDBG funding cycle or I choose to cancel this request via written notification to the CDHA. I
understand that it is my responsibility to update and/or cancel this request under all circumstances, including my
departure or terminated association with the below-listed applicant.
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
Applicantion Title:
Applicant Name:
FSA Senior Nutrition Program (Grand Terrace)
2020
2020
2020
2020
2021
2021
2021
2021
Judith Wood
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Please send the signed copy of this agreement to:
Community Development and Housing Agency,
Community Development and Housing, 385 North Arrowhead Ave. 3rd Floor,
San Bernardino, CA 94215-0043
Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
FSA Senior Nutrition Program (Grand Terrace)
2020
Development@fsaca.org
21250 Box Springs Road, Suite 212
CEO
95-1803694
(951) 686-1096
Judith Wood, CEO
Judith Wood
2021
Judith Wood
12/02/2019
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Public Services Program Application Fiscal Year –
CDBG Application Checklist (Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If
you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the FederalInternal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of AwardManagement (SAM) website https://www.sam.gov/portal/public/SAM/ .
Agency cannot be funded if they have been debarred in the past.
o Provide board minutes/letter that authorizes the executive director or
program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
16
2020 2021
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Public Services Program Application Fiscal Year –
San Bernardino County Fiscal Year -Public Services Program Application
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing
Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1
4
2021
4
GRAN20PS-049
2020
4
4
4
4
4
4
2021
4
2020
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Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving
population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
2
21250 Box Springs Road, Suite 212
Chief Executive Officer
FSA’s mission is “building community one family at a time, through compassion, advocacy
and comprehensive model services, fostering self-sufficiency and sustainable impacts”.The
vision that FSA holds is to make a difference in the world by strengthening families and
individuals, creating a strong and vibrant society.FSA’s motto “Family Strength is Community
Strength” is guided by the vision of building caring communities, strengthening families and
improving lives.FSA is one of the largest and most impactful human service nonprofit
organizations serving residents of the Inland Empire. FSA serves thousands of individuals and
families each year in the areas of: Behavioral Health, Child Development, Child Abuse
Prevention, Community Centers, and Senior Housing, Nutrition and Wellness. The agency
utilizes a strength-based philosophy to build resilient families and stronger communities.
Non-Profit Organization
2020
Judith.Wood@fsaca.org
9512769542
Moreno Valley / California / 92557
Moreno Valley / California / 92557
Judith Wood
Ahlam Jadallah
2021
9516861096
Grants/Development Specialist
Development@fsaca.org
9516861096
21250 Box Springs Road, Suite 212
Family Service Association
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Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Project Address:
County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.
Will this project provide an opportunity to hire minority-owned and women owned businesses?
If YES, describe what actions will be completed to implement such subcontracting plans to monitor
this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project.
3
If this is an Expansion of Service to previously funded CDBG project, please explain how this is an
expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning
to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project?
Grand Terrace Senior Center
FSA is currently serving 170 unduplicated individuals each month; for FY 20/21 we are
proposing to serve 180 unduplicated seniors monthly.
2020
GTER-19-1-05A/5270
X
Expansions of Service to an Existing Project
2021
22627 Grand Terrace Rd., Grand Terrace, CA 92313
No
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Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the
proposed project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and Economic Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and
Business-Like Manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Governmental Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4
Yes
2020
Yes
Yes
Yes
The Project will Implement the Countywide Vision by supporting the Wellness Element to
provide safety, health and social service needs for County residents. The senior center offers
wellness activities, such as daily lunch, exercise classes, dance, and art classes, mobile fresh
bus, educational classes, health screenings, and socialization opportunities for seniors
through game nights, arts and craft classes, and karaoke. The Project meets the goals of
working with other governmental agencies by maintaining a close working relationship
between the County and City of Grand Terrace.
Yes
2021
Yes
Yes
Yes
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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service Needs: Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped Services Low and Moderate Households
Youth Services Abused Children
Child Care Services Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse Services Homeless Persons
Employment Training Migrant Farm Workers
Health Services Elderly People
Lead Hazard Screening
Crime Awareness
5
City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No
Yes
No
2020
Yes
No
City of Grand Terrace, and immediate surrounding area.
No
Yes
No
Yes
Yes
No
No
Yes
2021
No
No
No
No
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Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued)
Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HIV or AIDS?
Does this project primarily help persons with disabilities?
Summarize the description of your project to include 1) priority, 2) sub-activity,
3)population(s) to be served, and 4) accomplishment level, and 5) services to be provided.
6
2020
No
FSA is seeking funding to continue operations of the Grand Terrace Senior Center. A
Program Coordinator position was established in the 17/18 year and since then services have
been offered on regular basis and participation has increased by 10%. The project is needed
so that the City’s goal to provide seniors with a safe and healthy place to continue to be
nourished and stay active within their community can be met. The coordinator is responsible
for the daily operation of the Center, including opening and closing the Center, scheduling of
classes, educational counseling, coordinating with vendors for programs, and also working
with the senior board members. FSA is also seeking an additional part-time staffing position to
assist with routine activities at the Center. This will give the Coordinator more availability to
engage the senior population in the community to grow participation. In addition to personnel
costs, FSA is also requesting funding for operational costs so that the Center can host more
activities and events on a routine basis. Funding is critical to the success of the program, so
that an experienced staff person(s) can operate the Center and engage the community at
large.
No
2021
The geographic boundaries to be served are the entire boundaries of the City of Grand
Terrace. Seniors from adjacent communities such as Colton and Highgrove also utilize the
Center, but clients are primarily from Grand Terrace.
No
No
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Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.
Explain why this project is needed and what evidence can you substantiate the need.
Describe what gaps of service in the county this project fills.
What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7
For over 30 years, the Center has historically been managed by a senior volunteer; and
oftentimes the needs of the Center overwhelmed the capacity of senior volunteers. In 17/18 a
coordinator was funded and membership and participation increased by 10%. As membership
continues to increase, an additional staffing position and increased operational costs are
needed to manage the center's increasing activities.
The Senior Center serves a minimum of 175 seniors on a monthly basis, and fills this gap by
providing a variety of health, social and counseling services. With the help of CDBG funding a
paid position was established in 17/18, and in less than the first half of the fiscal year
membership grew by 10%. The grant is needed to sustain and increase this growth.
2020
The Project will provide services to the senior target population. It will allow for staffing of the
Center to manage the services and activities of the Senior Center and its 175 monthly senior
participants. The Project will allow seniors to have a safe and healthy place to continue to be
nourished and stay active within their community.
Funding is a critical factor for Project success. This application seeks $50,000 of CDBG
funding to assist in staffing and operations of the Center. It is critical to the success of the
program that there is a non-volunteer staffing to manage the Center. A paid coordinator has
been in place during the 17/18 year and the Center has already experienced increased
participation. An additional part-time staffing position is also needed to assist with the daily
operations
2021
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Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8
$18,000.00
$40,000.00
$3,000.00
$10,000.00
$68,000.00
2020
$2,500.00
$5,000.00
2021
$0.00
$50,000.00
$2,500.00
$5,000.00
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Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information
Indicate the amount being requested by the city.
City Amount Requested ($):
(This amount should match the grand total requested from CDBG Share)
9
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of Funding: Type of Funding: (Grant Name, EFSP Money) Amount ($): Date Available:
(11/22/2016)
Federal Funding
State
Funding
County Funding
Private Funding
Other:
Total Leveraging Funds
$0.00
2020
07/01/2020
01/01/2021$0.00
$0.00
07/01/2020$0.00
$0.00
2021
$50,000.00
07/01/2020
Grand Te
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Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
•In column 1 identify activities that will be completed (e.g. intervention,counseling, and case management).
•In column 2 indicate the number of Unduplicated Clients to be served.
•In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1) Unduplicated Clients to be Served (2)
Duplicated Clients projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.
Indicate a timeline of services provided to client(s) in order to meet project outcome(s).
Describe how your agency determines client(s) success.
Describe your methodology to evaluate project outcomes.
10
80
30
Exercise and Wellness Programs 2400
2020
The timeline of services is 12 months, July 1, 2020 to June 30, 2021.
Social Recreation
Evaluation of monthly intake forms and daily sign in sheets.
Transportation to Grocery Markets
70
By continued increases in senior center membership, participation and programs,
demonstrating that seniors have a safe and healthy place to socialize and stay active within
their community.
2021
2700
700
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Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, –June 30, ). For example, project expenditures and performance/
accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st,
and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of Reimbursement: Amount ($):
Total Reimbursement: ($)
11
06/30/2021
$12,500.00
2020
2020
25% by September 30, 2020; 50% by December 30, 2020; 75% by March 30, 2021; 100%
by June 30, 2021.
$12,500.00
03/31/2021
$50,000.00
12/31/2020
$12,500.00
2021
2021
$12,500.00
09/30/2020
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Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
Describe your agency’s experience in administering government and/or public funds.
Describe your method to sustain project viability over the multi-year process if funding decreases.
Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.
Question:
Example: Have you received federal funds in the past five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years?
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
YES/ NO
12
As a recipient of more than $750,000 in federal funds, FSA is subject to single audit
requirements using appropriate professional standards
No
2020
No
No
FSA consistently searches for funding opportunities that could be a match for all agency
programs, including the Senior Center and its activities.
2021
No
Dariana Ortiz is the Community Centered Services Director and oversees the entire Center
and program.
No
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Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing
Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homeless-
assistance-act-amended-by-hearth-act-of-2009/
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance
or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
13
2020
No
No
2021
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Public Services Program Application Fiscal Year –
14
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing Agency (CDHA)
in order for the applicant to electronically sign the Community Development Block Grant (CDGG) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant - Funding Application. I understand that
CDHA may change the CDBG application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand
that any information and documents submitted using my name is electronically certifying my signature. I understand that I
am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten
signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA immediately, upon
discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and
that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
- CDBG funding cycle or I choose to cancel this request via written notification to the CDHA. I
understand that it is my responsibility to update and/or cancel this request under all circumstances, including my
departure or terminated association with the below-listed applicant.
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
Applicantion Title:
Applicant Name:
FSA Senior Nutrition Program (Grand Terrace Senior Center)
2020
2020
2020
2020
2021
2021
2021
2021
Judith Wood
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Please send the signed copy of this agreement to:
Community Development and Housing Agency,
Community Development and Housing, 385 North Arrowhead Ave. 3rd Floor,
San Bernardino, CA 94215-0043
Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
FSA Senior Nutrition Program (Grand Terrace Senior Center)
2020
Development@fsaca.org
21250 Box Springs Road, Suite 212
CEO
95-1803694
(951) 686-1096
Judith Wood, CEO
Judith Wood
2021
Judith Wood
12/02/2019
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Public Services Program Application Fiscal Year –
CDBG Application Checklist (Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If
you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the FederalInternal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of AwardManagement (SAM) website https://www.sam.gov/portal/public/SAM/ .
Agency cannot be funded if they have been debarred in the past.
o Provide board minutes/letter that authorizes the executive director or
program manager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
16
2020 2021
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Construction Program Application Fiscal Year –
San Bernardino County Fiscal Year -
Construction Improvement Application
The following documents must be submitted in the order listed, please be sure to submit all attachments to your application.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Project Characteristics
Exhibit 4: Priority Needs:
Exhibit 5: Project Budget & Sources
Exhibit 6: Proposed Goals and Milestones
Exhibit 7: Agency Capacity Narrative
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing
Exhibit 9: Signatures And Assurances
Maintenance And Operations Agreement
Application Checklist
________________
Log Number
(Office Use Only)
1
2020
2020 2021
2021
GRAN20CN-016
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Construction Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:
Organization Address:
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates.
2
tnakasaki@grandterrace-ca.gov
22795 BARTON ROAD
909-824-6621 EXT 216
2021
22795 BARTON ROAD
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty
and recreational opportunities; a vibrant and diverse local economy; a place with an
outstanding quality of life that fosters pride and an engaged community, encouraging families
to come and remain for generations. Our purpose is to preserve and protect our community
and its exceptional quality of life through thoughtful planning, within the constraints of fiscally
responsible government. The City was incorporated in 1978 and has a population of 12,584
residents. The Civic Center houses the City Hall administrative offices, the City Council
Chamber, a Community Room and the San Bernardino County Library. Currently the lobby
restroom doors between the City Hall administrative offices, the City Council Chamber,
Community Room and the San Bernardino County Library are not ADA compliant. This ADA
access project begins on 7/1/2020 and ends by 06/30/2021.
909-824-6621 EXT 218
GRAND TERRACE / CA / 92313
TODD NAKASAKI
CYNTHIA FORTUNE
ASSISTANT CITY MANAGER
2020
MANAGEMENT ANALYST
9098246624
CITY OF GRAND TERRACE
9098246624
CFORTUNE@GRANDTERRACE-CA.GOV
GRAND TERRRACE / CA / 92313
MUNICIPAL
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Construction Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:
Address:
City /State/Zip:
County Supervisorial District where project will be located:
Project Type (Description):
If requesting additional funds for an existing CDBG project, provide prior CDBG project number?
Eligible Block Group
Indicate eligible Block Group to be benefited by CDBG Funds requested. Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks.
3
1st District 2nd District 3rd District: 4th District 5th District
Is this a new construction project, or a request for additional funding to an existing CDBG Project?
Remove architectural barriers pursuant to the Americans with Disability Act, which includes
upgrades to two (2) restroom entry doors for Men's and Women's restrooms. These doors will
be automated for push button entry.
2021
X
GRAND TERRRACE / CA / 92313
The Civic Center is located in Tract 007104, Block Group 1. This block group's low/mod
percentage is 17%. The Civic Center serves residents and business owners throughout the
community and therefore, benefits residents beyond the tract and block group, including Tract
007109/Blk Group 1-2, Tract 007106/Blk Group 1-4, and Tract 007104/Blk Group 2-4.
New Construction Project
22795 BARTON ROAD
2020
CITY HALL ADA RESTROOM IMPROVEMENTS
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Construction Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below which countywide vision goals are pertinent to the proposed
project.
Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.
Create, Maintain and Grow Jobs and Economic Value in the County.
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Maintain Public Safety.
Provide for the Health and Social Services Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Governmental Agencies.
Provide a brief narrative of how your project meets the Countywide Vision:
4
2020
Yes
2021
No
No
No
No
Yes
The project will implement the Countywide Vision by supporting the Wellness Element in
support of a healthy County, and will maintain public safety by removing architectural barriers
to ADA accessibility for a major City facility that is heavily traveled each month. The project
meets the goal of working with other governmental agencies by maintaining a close working
relationship between the County and the City of Grand Terrace.
No
Yes
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Construction Program Application Fiscal Year –
Exhibit 3: Project Characteristics
Street address and nearest cross streets of the site where the program will be
carried out:
Legal property owner:
What is the current zoning?
Is this use permitted in this zoning?
Is a conditional use permit required? Yes/No
Complete applicable items for all construction projects:
•Assessor's parcel number:
•Square footage of proposed building or building addition:
•Square footage of construction site parcel:
•Length of improvements if street, water or sewer project:
•Service capacity of existing facility:
•Improved service capacity of the facility:
•Age of structure:
•Is the structure registered as a historic landmark under state, federal or local Law?
Describe the geographic boundaries of the neighborhood, community, or region to be served by this project. This description must include service area boundaries if land acquisition or structural improvements are proposed (attach a map):
5
GRAND TERRACE
No
NO
YES
N/A
The proposed improvements are located at 22795 Barton Road, Grand Terrace, CA 92313 at
the existing Grand Terrace Civic Center. The project will serve the entire community of Grand
Terrace.
CITY OF GRAND TERRACE
2021
COMMERCIAL
30 YEARS
76855
2020
GRAND TERRACE
027620282
22795 BARTON ROAD
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Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs:
Complete the table below by answering “Yes” or “NO”.
Public Facility’s Needs: Yes/ No:
Senior Center Improvements
Community Center Improvements
Child Care Center Improvements
Youth Center Improvements
Park & Recreation Improvements
Social Care Facility Improvements
Code Enforcement Needs
Code Enforcement
Demolition and Clearance
Blight Abatement
Infrastructure Needs
Water and Sewer Improvements
Drainage Improvements
Street Improvements
Sidewalk Improvements
Commercial/ Industrial Infrastructure Development
Accessibility Needs
Removal of Architectural Barriers
Historic Preservation Needs:
Historic Preservation Improvements
Other:
6
Yes
2021
No
No
No
No
No
No
No
Yes
No
No
No
No
No
No
No
No
No
Yes
2020
No
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Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs (continued)
HUD Demographics: (Please indicate Yes/No)
•Does this project help prevent homelessness?
•Does this project help the homeless?
•Does this project help those with HIV or AIDS?
•Does this project primarily help persons with disabilities?
Why this project is considered a priority?
Why this project is needed, Site the evidence to substantiate the need?
Why must this proposed project be funded now versus receiving funding in future years?
What are the ramifications if this project is not recommended for funding in this fiscal year?
7
No
No
The installation of accessible push button doors to remove an architectural barrier is a priority,
because seniors and disabled visitors to the Civic Center are having difficulty opening
restroom doors and keeping them open to access the restrooms.
It is critical that seniors and persons with disabilities at the Civic Center can access the
restrooms, without the doors closing on them. By providing accessible push button doors, the
doors open and close automatically with sufficient time to enter.
2020
The Civic Center lobby restroom doors are too heavy for seniors and persons with disabilities
to open. When the doors are opened, there is not sufficient time for those with disabilities,
using mobility devices or that walk slowly, to pass through before the door closes on them.
No
Yes
2021
There are very limited resources in the City budget for facility improvements. Without grant
funding, the project will be further delayed causing hazards and undue struggle for seniors
and persons with disabilities, including those that use mobility devices.
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Construction Program Application Fiscal Year –
What is the project’s population to be served?
What is the projects accomplishment level?
Summarize the Scope of Work; include in your summary the number of units or
activities the project will complete with CDBG funds.
Describe how the project preserves a low and moderate-income neighborhood, or provides other community benefits.
8
20212020
Automation of two (2) Civic Center lobby restroom doors for push button entry.
Automation of two (2) Civic Center lobby restroom doors for push button entry.
The project provides community benefits to the senior population and those who are
physically disabled by removing barriers to access of the City's Civic Center.
Hundreds of individuals visit the Grand Terrace Civic Center on a weekly basis for library
services, to attend meetings and gatherings in the Community Room, to have face time with
City staff at City Hall or to attend City Council meetings. City Hall is open Monday through
Friday from 8am to 5pm, and the Library is open Monday through Wednesday from 11am to
7pm, Thursday to Friday from 10am to 6pm, and Saturday from 9am to 5pm.
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Construction Program Application Fiscal Year –
Exhibit 5: Project Budget & Sources
Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: (b) a phased project should be prioritized and broken into distinct parts, with estimated cost and
priority for each part; (c) apply federal prevailing wage rates to construction projects over $2,000.
Project Budget
SB County Share ($): Other Source ($):
Architectural and engineering services
Site acquisition
Local Review application
Construction
Other:
Total
Overall Total Project Cost: (CDBG Share + Other Source)
9
$15,000.00
2020
$0.00
$15,000.00
2021
$15,000.00
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Construction Program Application Fiscal Year –
Exhibit 5A: CDBG Funds Requested and Leveraging Information
Indicate the amount being requested by the city.
City Amount Requested ($)
(This amount should match the grand total requested from CDBG Share)
10
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.
Source of Funding: Type of Funding: (Grant Name, EFSP Money) Amount ($): Date Available: (11/22/2016)
Federal Funding
State
Funding
County Funding
Private Funding
Other:
Total Leveraging Funds $0.00
20212020
$15,000.00Grand Te
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Construction Program Application Fiscal Year –
Exhibit 6: Proposed Goals and Milestones
Explain how the project will meet contract goals and milestones. For example, project expenditures and performance/accomplishment goals of 40% by September 30th, 50% by December 31st, 80% by
March 31st, and 100% by June 30th.
Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.
Date of
Reimbursement:
Amount ($):
Total Reimbursement:
11
06/01/2021
2020
$15,000.00
Issuance of Bid to Door Contractors - 100% by September 30, 2020; Award of Contract by
City Council to Door Contractor - 100% by November 30, 2020; Automation of Restroom
Doors / Completion of Project - 100% by January 31, 2021.
2021
$15,000.00
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Construction Program Application Fiscal Year –
EXHIBIT 7: Agency Capacity Narrative (Non-Profit Organizations Only)
•Describe the roles of key administrators, staff members, and volunteers within your agency that willimplement the proposed project. In your description include experience, education, and licensingqualifications.
•Describe your agency’s experience in administering government and/or public funds.
•Describe your method to sustain project viability over the multi-year process if fundingdecreases.
INSTRUCTIONS: Complete the table below by marking “YES” or “NO to the questions listed below.
Question: Yes/ No
Example: Have you received federal funds in the past five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years?
Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
12
20212020
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Construction Program Application Fiscal Year –
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing
Answer the following questions:
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the
administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance or
the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
13
2020
No
No
2021
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Construction Program Application Fiscal Year -
14
E- Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant
- Application
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing Agency (CDHA)
in order for the applicant to electronically sign the Community Development Block Grant (CDGG) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant - Funding Application. I understand that
CDHA may change the CDBG application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand
that any information and documents submitted using my name is electronically certifying my signature. I understand that I
am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten
signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA immediately, upon
discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and
that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
CDBG funding cycle or I choose to cancel this request via written notification to the CDHA. I
understand that it is my responsibility to update and/or cancel this request under all circumstances, including my
departure or terminated association with the below-listed applicant.
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
-
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
Applicantion Title:
Applicant Name:
2021
2021
2021
2021
2020
2020
2020
2020
City Hall ADA Restroom Improvements
Todd Nakasaki
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Construction Program Application Fiscal Year -
15
Please send the signed copy of this agreement to:
Community Development and Housing Agency,
Community Development and Housing, 385 North Arrowhead Ave. 3rd Floor,
San Bernardino, CA 94215-0043
Attn: Community Development Block Grant Application
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
2021
95-3316135
2020
City Hall ADA Restroom Improvements
CYNTHIA FORTUNE, ASSISTANT CITY MANAGER
Todd Nakasaki
22795 BARTON ROAD
CITY OF GRAND TERRACE
12/03/2019
(909) 824-6624tnakasaki@grandterrace-ca.gov
ASSISTANT CITY MANAGERCYNTHIA FORTUNE
(909) 824-6621
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Construction Program Application Fiscal Year -
Maintenance and Operations Agreement
Please keep in mind the Maintenance and Operations cost is ineligible for CDBG funds.
All capital improvements or facilities will require a Maintenance and Operation (M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
1)MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below namedpublic, quasi-public, or non-profit entity has the financial capacity and is willing to assume theMaintenance and Operation (M & O) responsibility and costs associated with the indicatedcommunity development project. This body has reviewed the "Estimated Annual Maintenance andOperation Budget" part of this section. To the best of this body's ability, it has determined this budgetto be a true and accurate estimate of the annual M & O costs for the proposed project.
It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released. NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding.
Proposed Project:
Legal/ Incorporated Name of Prospective M&O Entity:
Address:
Federal I.D. Number of M&O Entity:
Signature: ____________________________________ Title: _____________________
Print Name: ___________________________________ Date:
16
2020
CITY HALL ADA RESTROOM IMPROVEMENTS
2021
CYNTHIA FORTUNE
95-3316135
CITY OF GRAND TERRACE
CYNTHIA FORTUNE ASSISTANT CITY MANAGER
12/03/2019
22795 BARTON ROAD, GRAND TERRACE, CA 92313
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Construction Program Application Fiscal Year -
Maintenance and Operations Expenses
Utilities Amount ($):
Electric
Water
Gas
Telephone
Disposal Service
Other:
Sub-Total
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:
Sub-Total
Maintenance – Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:
Sub-Total
Insurance
Liability
Fire
Other:
Sub-Total
17
$0.00
2020 2021
$0.00
$0.00
$0.00
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Construction Program Application Fiscal Year -
Personnel
Maintenance
Secretary
Administrator
Program Staff
Other:
Sub-Total
M& O Annual Expense Total
List out all sources and liabilities such as budget sources, membership, user fees, etc.
Revenue Sources: Amount ($):
Budgeted Revenue Total
Assets/ Liabilities Amount ($):
Budgeted Revenue minus M&O Expense
18
2021
$0.00
$0.00
$0.00
$0.00
2020
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Construction Program Application Fiscal Year -
CDBG Application Checklist (Non-Profit Agency Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the Federal InternalRevenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agency’s must be Registered in the System of Award Management (SAM)website https://www.sam.gov/portal/public/SAM/ . Agency cannot be funded if they havebeen debarred in the past.
o Provide board minutes/letter that authorizes the executive director or programmanager to run the project.
If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
19
20212020
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AGENDA REPORT
MEETING DATE: February 25, 2020 Council Item
TITLE: Award of $2,000 in Community Benefit Funds to the Sheriff's
Central Station Explorer Post 508
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Approve the Community Benefit Fund grant application from
the San Bernardino County Sheriff’s Central Station Explorer
Post 508 and award the grant amount of $2,000.
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of
revenue receipts and expenditure disbursements against approved budget
appropriations; and
• Goal #4 – Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
For the past four (4) fiscal years, the City Council has approved the use of $25,000 for
the establishment of the Community Benefits Fund. The purpose of the Community
Benefits Fund is to provide funding for local youth programs, community events,
community fee waivers, and be used as an economic development tool for small
business development in the City. Of the $25,000, $5,000.00 has been designated for
the Light Up Grand Terrace activities.
For Fiscal Year 2019-20, City Council has approved the use of $15,000 toward
community benefit funded programs and activities.
Various youth and senior program activities have benefited from the Community
Benefits Fund including the Foundation of Grand Terrace, the REC Center, several
youth sports leagues, and the Friends of the Grand Terrace Library. Below is a
summary of the grants awarded in the last four (4) fiscal years:
Fiscal Year
Approved
Budget
Amount
Awarded
Unused
Balance
FY2015-16 $20,000.00 $12,423.00 $7,577.00
FY2016-17 20,000.00 11,601.00 8,399.00
FY2017-18 20,000.00 11,347.00 8,653.00
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Fiscal Year
Approved
Budget
Amount
Awarded
Unused
Balance
FY2018-19 20,000.00 15,250.00 4,750.00
$80,000.00 $35,943.00 $29,379.00
Allocated to 40th Anniversary Activities $13,853.00
Returned to Fund Balance $15,526.00
Attachment A provides additional detail as to the awarded organizations, and the
amount awarded in each fiscal year.
DISCUSSION:
I. Application received from the San Bernardino Sheriff’s Central Station Explorer Post
508
The SB Sheriff’s Explorer Program’s Mission is to encourage desirable character traits,
ethical conduct, sound morals, patriotism, and respect for law and order so that the
Explorer’s exemplary behavior might be emulated by their peers. The program seeks to
educate, mentor youth, and provide first-hand experience in the field of Law
Enforcement. The program is intended to interest youth in the career of Law
Enforcement and to build mutual understanding.
Below summarizes the current application submitted Explorer Post 508:
Project Title: Police Explorer Competition on June 6 - 7, 2020
Project Activity: The Sheriff’s Central Station Explorer Program
participates in Explorer competitions that
challenge Explorers in different practical
scenarios that Police Officers encounter daily.
Explorers are evaluated based on teamwork,
decision making, tactics, procedures,
communication, observation, and officer safety.
Public Purpose: The SBC Sheriff’s Central Station is responsible
for Law Enforcement services for the City of
Grand Terrace. The Central Station has an
Explorer Program for youths that are 14 years of
age to 21 years of age who are interested in the
career of Law Enforcement. The Explorers
participate in ride-alongs with Deputies and in
activities which help serve the community.
Amount Requested: $2,000.00
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Utilization of Funds: Funds will go towards lodging, meal, and travel
expenses for the Explorer competition. Funds
will also go towards equipment and other training
costs for the program.
RECOMMENDATION:
Staff recommends that the City Council approve the Community Benefit Fund grant
application in the amount of $2,000.00 from the San Bernardino Sheriff’s Central Station
Explorer Post 508.
Upon City Council approval, the applicant will comply with the following, if they have not
already done so:
1. Issue the City of Grand Terrace an invoice for the grant amount;
2. Ensure that the City is mentioned/included as a sponsor in any material
advertising the activity or event;
3. Complete a W-9 form for reporting purposes; and
4. Submit receipts within 30 days of the event/activity showing that the funds
provided were used for their original intent.
Attached is the application from the applicant organization.
FISCAL IMPACT:
Funds in the amount of $15,000.00 have been approved for the program and
established in the Community Benefits Fund (Fund 61). If approved, the table below will
show the balances of each category remaining in the fund:
FY2019-20 Community Benefits Fund
Fund
No.
Acct.
No.
Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
Jan-2020
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Youth/School
Programs $10,000 ($6,000) $4,000 $0 $4,000
61 461-
200
Art, Business
& Service
Org.
$5,000 ($2,000) $3,000 ($2,000) $1,000
TOTAL $15,000 ($8,000) $7,000 ($2,000) $5,000
ATTACHMENTS:
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• FEB-2020 Award History excel update 02152020 (PDF)
• CBF 2019-20-07 - Sheriff's Central Station Explorer Post 508 (PDF)
APPROVALS:
Cynthia A. Fortune Completed 02/15/2020 11:57 AM
Finance Completed 02/15/2020 11:57 AM
City Attorney Completed 02/19/2020 10:34 AM
City Manager Completed 02/20/2020 7:11 PM
City Council Pending 02/25/2020 6:00 PM
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Title 2015-16 2016-17 2017-18 2018-19 2019-20 TOTAL 2019-20 TOTAL
TO DATE
Proposed
in
Feb-2020 REVISED
YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball $1,136 $0 $0 $1,450 $0 $2,586 $0 $2,586
Grand Terrace High School Football Boosters $0 $0 $0 $2,000 $2,000 $4,000 $0 $4,000
Grand Terrace High School Legacy Regiment Boosters $0 $0 $0 $2,000 $0 $2,000 $0 $2,000
Grand Terrace High School Boys Basketball $0 $0 $0 $0 $2,000 $2,000 $0 $2,000
Grand Terrace High School Titan Wrestling Team $0 $0 $0 $0 $2,000 $2,000 $0 $2,000
Grand Terrace Little League $2,000 $0 $2,000 $0 $0 $4,000 $0 $4,000
Grand Terrace Youth Football & Cheer $0 $4,000 $2,000 $0 $0 $6,000 $0 $6,000
Terrace View Elementary PTA $1,000 $671 $1,517 $700 $0 $3,888 $0 $3,888
$4,136 $4,671 $5,517 $6,150 $6,000 $26,474 $0 $26,474
NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society $0 $0 $2,000 $0 $0 $2,000 $0 $2,000
Drug Alternative Program $0 $2,000 $0 $0 $0 $2,000 $0 $2,000
Foundation of Grand Terrace $2,350 $2,000 $1,830 $0 $0 $6,180 $0 $6,180
Friends of Grand Terrace Library $3,750 $2,000 $2,000 $4,000 $0 $11,750 $0 $11,750
Grand Terrace Lions Club $0 $620 $0 $0 $0 $620 $0 $620
Sheriff’s Central Station Explorer Program $0 $0 $0 $2,000 $0 $2,000 $2,000 $4,000
The REC Center $2,187 $310 $0 $3,100 $0 $5,597 $0 $5,597
Family Service Association $0 $0 $0 $0 $2,000 $2,000 $0 $2,000
Azure Hills 7th Day Adventist Church $0 $0 $0 $0 $0 $0 $0 $0
$8,287 $6,930 $5,830 $9,100 $2,000 $32,147 $2,000 $34,147
TOTAL $12,423 $11,601 $11,347 $15,250 $8,000 $58,621 $2,000 $60,621
City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of January 31, 2020 and Proposed Applications for February-2020
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AGENDA REPORT
MEETING DATE: February 25, 2020 Council Item
TITLE: Historical and Cultural Activities Committee Appointment and
Adopt a Resolution Returning the Regular Member Positions
to Seven
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Appoint Lynn Smith to fill the unexpired regular term
continuing to June 30, 2020
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, STATE OF CALIFORNIA,
RE-ESTABLISHING ORIGINAL POLICY THAT THE
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
SHALL BE COMPRISED OF SEVEN MEMBERS
BACKGROUND:
The Historical and Cultural Activities Committee (Committee) is a Council appointed
Committee. Their meetings are held on the First Monday of each month at 6:00 p.m. in
the downstairs conference room at City Hall. The Committee is made up of eight (8)
regular members.
At the June 25, 2013 City Council Meeting, the Committee requested that the City
Council add a regular member position with a term continuing to June 30, 2016, with
four-year term increments beginning July 1, 2016 and increase the Committee’s regular
membership to the current eight (8) positions.
Also, at its June 25, 2013 Regular Meeting, City Council directed Staff to prepare a
Resolution adding an additional regular member position to the Committee which was
adopted at City Council’s July 9, 2013 Regular Meeting (Attachment I).
DISCUSSION:
In November of 2017, Committee Member Susan Robles resigned her position with the
Committee due to relocation out of the area which left a vacancy on the Committee
which has not been filled since that date.
On November 4, 2019, Staff was notified by the Committee that Chair Pauline Grant
had to resign her position due to relocation out of the area which has left another
regular member vacancy. At this time, it is the desire of the Committee to fill one (1)
member position.
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The City Clerk’s office posted the one (1) vacancy and announced that the application
process would close on February 18, 2020. As a result, one (1) application was
received which has been attached to this report for your review (Attachment II). The
name of the applicant is listed below:
1. Lynn Smith
The vacancy left a need to appoint a new member to the Committee, however the
remainder of the term is only four (4) months with the new four-year term beginning
July 1, 2020. It is Staff’s recommendation that City Council appoint the applicant to the
Committee for the remainder of the term ending June 30, 2020.
Additionally, it is the desire of the Committee to return to its original seven (7) member
Committee. Having an odd number of committee members prevents a tie vote.
Staff recommends that the City Council adopt a Resolution reducing the regular
member positions of the Historical and Cultural Activities Committee from eight (8)
members to seven (7) members and appoint Lynn Smith to fill the vacancy of the
unexpired term continuing to June 30, 2020.
FISCAL IMPACT:
There is no fiscal impact with this Council action.
ATTACHMENTS:
• Attachment I - Resolution #2013-34 (PDF)
• Attachment II - Lynn Smith_Redacted (PDF)
• Attachment III - 2020-xx - Establish the Number of Approved Members for the H&C
Committee (DOCX)
APPROVALS:
Debra Thomas Completed 02/19/2020 6:19 PM
City Attorney Completed 02/20/2020 5:27 PM
Finance Completed 02/20/2020 6:06 PM
City Manager Completed 02/20/2020 6:07 PM
City Council Pending 02/25/2020 6:00 PM
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Mayor of the of Grand Terrace
RESOLUTION NO. 2013- 34
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ESTABLISHING THE NUMBER OF
APPROVED MEMBERS FOR THE HISTORICAL AND CULTURAL
ACTIVITIES COMMITTEE
WHEREAS, on April 14, 1998 the Grand Terrace City Council established local
advisory and regulatory Boards, Commissions and Committees for the purpose of
assisting in the effectiveness of City Government and Services by Policy; and
WHEREAS, on April 14, 1998 the Historical and Cultural Activities Committee
was established; and
WHEREAS, at the time the Policy was adopted the Historical and Cultural
Activities Committee was established as a seven member body each with a four year
term; and
WHEREAS, the terms of office are staggered so that one-half of the members
terms shall expire on June 30 of even-numbered years; and
WHEREAS, it is the desire of the City Council to add an additional regular
member position expiring June 30 on even numbered years with the first term expiring
in 2016;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
SECTION 1. The Historical and Cultural Activities Committee shall be made up
of an eight member body each with a four year term.
SECTION 2. The terms of the newly added position shall expire on June 30,
2016 and every four years from there on.
SECTION 3. The City Clerk shall certify to the passage and adoption of this
Resolution, and it shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 9 th day of July, 2013.
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ATTEST:
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City Clerkcelf the City of Grl Terrace
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 9th day of July, 2013, by the
following vote:
AYES: Councilmembers Mitchell, Robles and McNaboe; Mayor Pro Tem
Sandoval and Mayor Stanckiewitz
NOES: None
ABSENT: None
ABSTAIN: None
JA ZA
Tracey R..-PMartinez, City CIL_)
APPROVED AS TO FORM:
City Attorney
2
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RESOLUTION NO. 2020-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, STATE OF CALIFORNIA, RE-ESTABLISHING ORIGINAL
POLICY THAT THE HISTORICAL AND CULTURAL ACTIVITIES
COMMITTEE SHALL BE COMPRISED OF SEVEN MEMBERS
WHEREAS, on April 14, 1998 the Grand Terrace City Council established local
advisory and regulatory Boards, Commissions and Committees for the purpose of
assisting in the effectiveness of City Government and Services by Policy; and
WHEREAS, on April 14, 1998 the Historical and Cultural Activities Committee was
established; and
WHEREAS, at the time the Policy was adopted the Historical and Cultural
Activities Committee was established as a seven member body each with a four-year
term: and
WHEREAS, in 2013, the City Council adopted Resolution No. 2013-34, wherein
the City Council added an 8th member to the Historical and Cultural Activities Committee;
and
WHEREAS, it is now the desire of the City Council to rescind Resolution No. 2013-
34.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
SECTION 1. The Historical and Cultural Activities Committee shall be made up of
a seven (7) member body each with a four-year term.
SECTION 2. The City Council hereby rescinds Resolution No. 2013-34.
SECTION 3. The City Clerk shall certify to the passage and adoption of this
Resolution, and it shall take effect immediately.
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PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 25th day of February 2020.
_____________________________
Darcy McNaboe, Mayor
ATTEST:
_________________________
Debra L. Thomas, City Clerk
APPROVED AS TO FORM:
_________________________
Adrian R. Guerra, City Attorney
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AGENDA REPORT
MEETING DATE: February 25, 2020 Council Item
TITLE: Appointment of Planning Commission Member to Fill
Planning Commission Vacancy
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Conduct interviews and take the following action:
1. Appoint one (1) person to the Planning Commission
to fill the vacancy left by the former Chairman with the term
expiring on June 30, 2020.
2030 VISION STATEMENT
This action supports Our Mission: To preserve and protect our community and its
exceptional quality of life through thoughtful planning, within the constraints of fiscally
responsible government.
BACKGROUND:
The Planning Commission is a five-member Board appointed by the City Council and
serve four-year terms at the pleasure of the City Council (Municipal Code Chapter 2.16).
The terms alternate so that every two years at least two appointments are set to expire.
On December 12, 2019, former Planning Commission Chairman Tom Comstock
announced his resignation at the scheduled Planning Commission meeting which
resulted in a vacancy to the five-member Board.
The table below depicts the resulting composition and terms of the commission:
Name Appointed Re-Appointed Term Ends
Vacant 06/30/2020
Vice Chair Edward Giroux 06/10/2014 06/02/2016 06/30/2022
Commissioner Tara Ceseña 06/10/2014 06/02/2016 06/30/2020
Commissioner Jeffrey
McConnell 07/10/2018 -- 06/30/2022
Commissioner Jeremy Briggs 02/21/2019 -- 06/30/2022
DISCUSSION:
On December 19, 2019, the City Clerk advertised the vacancy and announced that the
application process opened December 20, 2019 and closed on February 5, 2020. The
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vacancy notice and application information was disbursed through a press release,
posted on the City’s website, posted in the City’s reader board and advertised in the
City’s adjudicated newspaper, City News Group. As a result, five applications were
received which have been attached to this report. The applicants are listed as follows:
1. Brian Phelps
2. David R. Alaniz
3. Cranston A. Warren Jr.
4. Aron C. Burian
5. Jeremy Rivera
This vacancy left a need to appoint a new member to the Planning Commission,
however the remainder of the term is only four (4) months with the new four-year term
beginning July 1, 2020 at which time the appointed new member may re-apply.
Therefore, at this time, it is Staff’s recommendation that City Council conduct the
interview process and appoint an applicant to the Planning Commission for the
remainder of the term ending June 30, 2020.
FISCAL IMPACT:
There would be no additional fiscal impact created by this action. Planning
Commissioners are paid a stipend of $50.00 a month for attendance at a minimum of
one meeting, which would continue with the new appointments.
ATTACHMENTS:
• Alaniz Application_Redacted (PDF)
• Burian Application_Redacted (PDF)
• Phelps Application_Redacted (PDF)
• Rivera Application_Redacted (PDF)
• Warren Application_Redacted (PDF)
APPROVALS:
Debra Thomas Completed 02/19/2020 3:46 PM
City Attorney Completed 02/20/2020 5:22 PM
Finance Completed 02/20/2020 6:05 PM
City Manager Completed 02/20/2020 6:05 PM
City Council Pending 02/25/2020 6:00 PM
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