05/12/2020CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● MAY 12, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
PUBLIC ADVISORY: THE CITY COUNCIL CHAMBER WILL NOT BE OPEN TO THE
PUBLIC
Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on
March 17, 2020, the regular meeting of the City Council for May 12, 2020 will be
conducted telephonically through Zoom and broadcast live on the City’s website. Please
be advised that pursuant to the Executive Order, and to ensure the health and safety of
the public by limiting human contact that could spread the COVID-19 virus, the Council
Chamber will not be open for the meeting. Some Members of Council will be
participating remotely and will not be physically present in the Council Chamber.
If you would like to speak on an agenda item, you can access the meeting by dialing the
phone number listed below and you will be placed in the waiting room, muted until it is
your turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 876 0342 5132
Password: 719228
NOTE: Your phone number will appear on the screen unless you first dial *67
before dialing the numbers as shown above.
The City wants you to know that you can also submit your comments by email to
ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print
out your comments for consideration at the meeting, please submit your written
comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s
Office at (909) 824-6621 ext. 230 by 5:00 p.m.
If you wish to have your comments read to the Council Members during the appropriate
Public Comment period, please indicate on in the Subject Line “FOR PUBLIC
COMMENT” and list the item number you wish to comment on. Comments that you
want read to the Council will be subject to the three-minute time limitation
(approximately 350 words).
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities
Act, if you need special assistance to participate in the Council meeting, please contact
the City Clerk’s Office, (909) 824-6621 ext. 230 within 48 hours of the meeting.
The City of Grand Terrace thanks you in advance for taking all precautions to prevent
spreading the COVID-19 virus.
Agenda Grand Terrace City Council May 12, 2020
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council.
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
A. SPECIAL PRESENTATIONS - NONE
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 04/28/2020
DEPARTMENT: CITY CLERK
3. Attachment to Regular Meeting Minutes of April 28, 2020
DEPARTMENT: CITY CLERK
4. Approval of Minutes – Special Meeting – 05/06/2020
DEPARTMENT: CITY CLERK
5. Attachment to Special Meeting Minutes of May 6, 2020
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council May 12, 2020
City of Grand Terrace Page 3
6. Resolution Adopting List of Projects Proposed to be Funded by SB 1 in Fiscal Year
2020-2021
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2020-21 FUNDED
BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
DEPARTMENT: PUBLIC WORKS
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Bill Hussey
Council Member Sylvia Robles
Mayor Pro Tem Doug Wilson
Mayor Darcy McNaboe
F. PUBLIC HEARINGS
7. Consideration of Recommendations for Community Development Block Grant COVID-
19 Virus (CDBG-CV) Funds
RECOMMENDATION:
Authorize Staff to Apply For CDBG-Coronavirus (CV) Program Funding For Both the
Food Bank Partnership Program and the San Bernardino County Sheriff Department’s
H.O.P.E. Program
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
Agenda Grand Terrace City Council May 12, 2020
City of Grand Terrace Page 4
G. UNFINISHED BUSINESS
8. Second Reading and Adoption of Ordinance to Adopt by Reference the 2019 California
Fire Code with Local Amendments
RECOMMENDATION:
Direct the City Attorney to Read the Title of, Waive further reading of, and Adopt the
ordinance entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ADOPTING BY REFERENCE THE 2019 CALIFORNIA FIRE
CODE AS AMENDED BY SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
ORDINANCE NO. 20-01 AND REPEALING AND REPLACING GRAND TERRACE
MUNICIPAL CODE CHAPTER 15.18 IN ITS ENTIRETY TO INCORPORATE THE NEW
CODE AS AMENDED
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
9. Second Reading and Adoption of Ordinance Amending Titles 4, 5, 6, 8, 10, 12, and 13
of the Grand Terrace Municipal Code to Authorize the Adoption of Certain Fees and
Deposits by Resolution
RECOMMENDATION:
Direct the City Attorney to Read the Title of, Waive further reading of, and Adopt the
Ordinance entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA AMENDING SECTIONS IN TITLES 4, 5, 6, 8, 10,
12, AND 13 OF THE GRAND TERRACE MUNICIPAL CODE TO AUTHORIZE THE
CITY COUNCIL TO ADOPT CERTAIN FEES AND DEPOSITS BY RESOLUTION”
DEPARTMENT: FINANCE
H. NEW BUSINESS
10. Resolution Reaffirming and Reorganizing Certain Fees and Deposits Originally in the
Grand Terrace Municipal Code, Titles 4, 5, 6, 8, 10, 12, and 13.
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA REAFFIRMING AND REORGANIZING CERTAIN FEES
AND DEPOSITS PREVIOUSLY APPROVED AND ESTABLISHED BY THE CITY
COUNCIL IN TITLES 4, 5, 6, 8, 10, 12, AND 13 OF THE GRAND TERRACE
MUNICIPAL CODE
DEPARTMENT: FINANCE
Agenda Grand Terrace City Council May 12, 2020
City of Grand Terrace Page 5
11. City of Colton Environmental Document for Public Review Pertaining to Development of
79 Single Family Residential Homes to be Located Along Litton Avenue, Bostock, and
Palm Avenue in the La Loma Hills North of La Cadena Drive
RECOMMENDATION:
Receive and File
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
12. Adoption of Capital Improvement Program for Fiscal Years 2020/21 - 2024/25
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,
ADOPTING THE MEASURE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR
FY2020/2021
DEPARTMENT: PUBLIC WORKS
13. COVID-19 Update and Strategy to Reopen City Facilities and Request from Graduating
Class of 2020
RECOMMENDATION:
Receive and File information regarding Park Reopening and Direct the City Manager to
Complete Facility Use Permit to Host Fireworks Show for Graduating Classes of 2020.
DEPARTMENT: CITY MANAGER
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic
Plan, if a City Council Member is interested in a task or project that will require more
than one hour of staff time to complete, the item will be agendized to ask the City
Council if time should be spent on preparing a report on the proposed item. In
accordance with this policy, this is the opportunity for City Council Members to request
that an item be placed on a future agenda and authorize staff to prepare an agenda
report. To ensure compliance with the Brown Act, the request shall be submitted to the
City Manager at least one week in advance of the meeting so that the topic can be
included on the agenda under this section. In order for any listed item to be placed on a
future agenda, the City Council must act by formal motion (i.e., requires a motion and a
second) to direct the City Manager to place the item on a future agenda. Pursuant to the
requirements of the Brown Act, no other items may be considered other than those
listed below.
1. Prohibit Use of Gas Leaf Blowers
Requested by: Council Member Sylvia Robles
Agenda Grand Terrace City Council May 12, 2020
City of Grand Terrace Page 6
J. CITY MANAGER COMMUNICATIONS
K. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, May 26, 2020 at 6:00
PM. Any request to have an item placed on a future agenda must be made in writing
and submitted to the City Clerk’s office and the request will be processed in accordance
with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● APRIL 28, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
April 28, 2020 at 6:00 p.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Darcy McNaboe.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Remote
Sylvia Robles Council Member Present
Bill Hussey Council Member Remote
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Alan French Public Works Director Remote
Steven Weiss Planning & Development Services Director Remote
Cynthia A. Fortune Assistant City Manager Remote
A. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the regular meeting of the City Council at 6:05 p.m.
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code Section
54957.6
Agency Designated
Representatives: G. Harold Duffey, City Manager
Cynthia Fortune, Assistant City Manager
Adrian R. Guerra, City Attorney
Colin Tanner, Deputy City Attorney
Employee Organization: Teamsters Local 1932
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Minutes Grand Terrace City Council April 28, 2020
City of Grand Terrace Page 2
Unrepresented Employees: City Manager, Assistant City Manager, City Clerk,
Director of Public Works, Director of Planning &
Development Services, Management Analyst, (Two
Positions), Assistant Planner
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the regular meeting of the City Council at 6:20 p.m.
REPORT OUT OF CLOSED SESSION
Mayor McNaboe announced there was no reportable action and direction was provided
to staff.
B. SPECIAL PRESENTATIONS - NONE
C. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
D. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 04/14/2020
APPROVE THE REGULAR MEETING MINUTES OF APRIL 14, 2020
3. Attachment to Minutes - Regular Meeting of April 14, 2020
APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF
APRIL 14, 2020
4. City Department Monthly Activity Report - March 2020
RECEIVE AND FILE.
5. Consideration of a Resolution Authorizing the City Manager, Public Works Director, and
Management Analyst to Execute & File Agreements and Necessary Documents in
Furtherance of the Highway Safety Improvement Program (HSIP) Grant with the State
of California Transportation Department Office of Local Assistance
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE AUTHORIZING THE CITY MANAGER, CITY ENGINEER AND
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Minutes Grand Terrace City Council April 28, 2020
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MANAGEMENT ANALYST TO EXECUTE AGREEMENTS FOR THE FEDERAL
HIGHWAY SAFETY IMPROVEMENT PROGRAM.
6. Housing Element Annual Progress Report for the 2019 Calendar Year
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, RECEIVING AND ACCEPTING THE CITY OF GRAND
TERRACE HOUSING ELEMENT ANNUAL PROGRESS REPORT FOR THE 2019
CALENDAR YEAR
E. PUBLIC COMMENT
None.
F. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen applauds all of those that are staying healthy and abiding by
the State and County’s directives to help flatten the curve. He also wanted to let the
residents know if they have any concerns regarding issues in their neighborhoods to
please feel free to reach out to him and he will provide you with a response. He asked
that everyone be good neighbors and look out for each other.
Council Member Bill Hussey
Council Member Bill Hussey would like the City to recognize the Grand Terrace High
School Class of 2020 graduating seniors. Requested that this item come back for
discussion on what that would look like. Encourages everyone to stay healthy and safe
and extended his prayers to the City of Grand Terrace residents and staff.
Council Member Sylvia Robles
Council Member Sylvia Robles attended the following webinars:
• Council of Foreign Relations sponsored by the White House discussed:
o JP Morgan Chase Institute Discussion regarding Payroll Payment
Program
o The expectation is this year will be worse than the great recession in 2012
o Of note, small business typically have 15 days in reserves and their
closures will affect sales tax for the City
• League of California Cities discussed:
o Fiscal outlook
o Property taxes have already been paid for April and Michael Coleman is
not expecting any issues for December 2020 property tax payments
o Sales issues will be of concern
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Minutes Grand Terrace City Council April 28, 2020
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o SB1 funding will be severely impacted as a result of lower gas prices and
consumption
Mayor Pro Tem Doug Wilson
Mayor Pro Tem Doug Wilson has been reviewing all of the emails and texts to stay up-
to-date regarding the immediate financial impacts of the City which he believes will last
for six to eight months. Another local city opened up its plan check and permit process
which is being handled through the mail although it is slower. He believes the City can
get some business done however it will take some brainstorming on the part of the City
to help provide service and help businesses move forward at the local level.
Mayor Darcy McNaboe
Mayor Darcy McNaboe participated in a weekly conference call with Mayors and Board
of Supervisor Chair, Curt Hagman which resulted in the following updates:
• Description of how many cases and how many members of the county have
passed away.
• The County has performed 18,000 tests
• The County is ramping up its tests 4,000 to 5,000 per week.
• Daily testing is held at Arrowhead Regional Medical Center, Monday through
Friday
• If you are an IEHP member, SAC Health Systems holds daily testing Monday
through Friday, 8:00-5:00
• San Bernardino County Public Health Department is conducting pop up testing
clinics and the City Manager for Grand Terrace is working on getting one
scheduled for the City.
• The County will be selecting nursing facilities and high risk senior centers to
perform some intense testing.
• Later in the week, antibody testing will be deployed and the roll out of a voluntary
anonymous app that will help with contact tracing.
The County has loosened up its stay-at-home orders for passive recreation. A number
of hiking areas and golf courses are open with strict guidelines.
• Wearing face masks and personal hygiene when out in public, as well as keeping
acceptable distancing.
The City Manager should be receiving a survey tomorrow seeking information regarding
COVID-19 related costs that the City may need help with.
The County knows there will be more money coming from the Treasury however they
do not know what that looks like. A lot of the money is restricted to healthcare related or
COVID-19 related issues. They believe FEMA is going to be in a position to help local
governments, especially with meals for those that are aging or considered seniors at 65
years plus, those that have been exposed to and have COVID-19, those that live alone
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Minutes Grand Terrace City Council April 28, 2020
City of Grand Terrace Page 5
that are 65 years plus or live with someone else that is 65 years plus and those that are
below the poverty level.
The Governor has discussed criteria for opening up in stages:
• Stage 1: Safety preparedness, the building out of testing, personal protection
equipment and hospitalization. The County must have a certain amount of
hospital beds available, essential workplace safety, along with sector by sector
safe reopening. Further there was a discussion about the opportunity to make
purchases through the County as they are going to be looking at bulk buying of
protective gear. If cities want to call the County to make a purchase through their
bulk buying, there is an opportunity to possibly obtain items that are hard to find.
• Stage 2: Opening lower risk workplaces and allow retail establishments an
opportunity to come back online.
The City needs to focus on ways to survey our businesses so that the information can
be passed along to the County so that it understands what industries are in our City and
ways the City can help them reopen.
G. PUBLIC HEARINGS - NONE
H. UNFINISHED BUSINESS - NONE
I. NEW BUSINESS
7. COVID-19 Update and Impacts of Local Emergency
G. Harold Duffey, City Manager gave the PowerPoint presentation for this item.
RECEIVE AND FILE.
RESULT: APPROVED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
8. First Amendment to Agreement for Purchase and Sale of Real Property and Joint
Escrow Instructions Between the City of Grand Terrace and Greens Group, Inc. for the
Sale of City Property Located at 22317, 22273 and 22293 Barton Road
G. Harold Duffey, City Manager gave the PowerPoint presentation for this item.
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Minutes Grand Terrace City Council April 28, 2020
City of Grand Terrace Page 6
1. APPROVE FIRST AMENDMENT TO THE AGREEMENT FOR PURCHASE
AND SALE OF REAL PROPERTY AND JOINT ESCROW INSTRUCTIONS
BETWEEN THE CITY OF GRAND TERRACE AND GREENS GROUP INC.
(WHICH IN SUMMARY REDUCES THE DEPOSIT AMOUNT FROM $150,000
TO $15,000, ALLOCATES A NON-REFUNDABLE $35,000 TO CITY FOR ITS
ADDITIONAL COSTS, AND PROVIDES EXTENSIONS ON SPECIFIED
DEADLINES); AND
2. AUTHORIZE THE MAYOR TO EXECUTE THE FIRST AMENDMENT TO THE
AGREEMENT FOR PURCHASE AND SALE OF REAL PROPERTY AND
JOINT ESCROW INSTRUCTIONS BETWEEN THE CITY OF GRAND
TERRACE AND GREENS GROUP INC., SUBJECT TO CITY ATTORNEY
APPROVAL AS TO FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Mayor Pro Tem
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
9. Award of Contract for Mt. Vernon Safety Project in an Amount Not to Exceed $259,350
G. Harold Duffey, City Manager gave the PowerPoint presentation for this item.
1. AUTHORIZE REVENUE AND EXPENDITURE APPROPRIATIONS IN THE
AMOUNT OF $325,000 RESPECTIVELY IN THE HIGHWAY SAFETY
IMPROVEMENT PROGRAM (HSIP) FUND FOR THE CONSTRUCTION PHASE
OF THE MR. VERNON AVENUE CORRIDOR INTERSECTION IMPROVEMENTS
PROJECT, FEDERAL ID: HSIPL-5421(005);
2. AWARD A CONSTRUCTION CONTRACT TO TSR CONSTRUCTION AND
INSPECTION FOR THE MT. VERNON SAFETY PROJECT ON MT. VERNON
AVENUE IN AN AMOUNT NOT TO EXCEED $259,350; AND;
3. AUTHORIZE CITY MANAGER TO EXECUTE THE CONTRACT SUBJECT TO
CITY ATTORNEY APPROVAL AS TO FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
10. Resolution and Ordinance for Ratification and Adoption of the 2019 California Fire Code
with Local Amendments (Continued from January 28, 2020)
Steve Weiss, Planning & Development Services Director gave the PowerPoint
presentation for this item.
1) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, RATIFYING THE SAN BERNARDINO COUNTY FIRE
PROTECTION DISTRICT BOARD’S ADOPTION OF THE 2019 CALIFORNIA FIRE
CODE WITH LOCAL AMENDMENTS FOR ENFORCEMENT WITHIN THE CITY
OF GRAND TERRACE, DELEGATING ENFORCEMENT AUTHORITY OF THE
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Minutes Grand Terrace City Council April 28, 2020
City of Grand Terrace Page 7
FIRE CODE TO THE CHIEF OF THE SAN BERNARDINO COUNTY FIRE
PROTECTION DISTRICT, AND SETTING A PUBLIC HEARING PRIOR TO
SECOND READING AND ADOPTION BY REFERENCE OF THE 2019
CALIFORNIA FIRE CODE WITH LOCAL AMENDMENTS
2) DIRECT THE CITY ATTORNEY TO READ THE TITLE OF, WAIVE FURTHER
READING OF, AND INTRODUCE THE ORDINANCE ENTITLED AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA,
ADOPTING BY REFERENCE THE 2019 CALIFORNIA FIRE CODE AS AMENDED
BY SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO.
20-01 AND REPEALING AND REPLACING GRAND TERRACE MUNICIPAL CODE
CHAPTER 15.18 IN ITS ENTIRETY TO INCORPORATE THE NEW CODE AS
AMENDED
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
11. Designation of City’s Agents in Applying for Reimbursement from the California
Governor’s Office of Emergency Services (Cal OES)
Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA APPROVING THE DESIGNATION OF THE APPLICANT’S
AGENT RESOLUTION AND AUTHORIZING THE CITY MANAGER, OR THE
ASSISTANT CITY MANAGER, OR THE PRINCIPAL ACCOUNTANT TO TAKE ALL
NECESSARY ACTIONS TO APPLY FOR REIMBURSEMENT OF ELIGIBLE CITY
COSTS RESULTING FROM THE COVID-19 PANDEMIC.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
12. FY2020-21 Budget Development Guidelines and Budget Schedule
APPROVE THE FY2020-21 BUDGET DEVELOPMENT GUIDELINES AND
PROPOSED BUDGET REVIEW SCHEDULE
RESULT: CONTINUED Next: 5/6/2020 6:00 PM
13. Discussion of Potential Budget Impacts Associated with the Novel Corona Virus
(COVID-19), Authorization to Use $450,000 of General Fund Reserves to Aid in the
Current Fiscal Year Deficit, and Consideration of a Declaration of Fiscal Emergency
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Minutes Grand Terrace City Council April 28, 2020
City of Grand Terrace Page 8
Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item.
1. REVIEW THE UPDATE TO CITY COUNCIL ON THE POTENTIAL FISCAL
IMPACTS TO THE FY2019-20 AND FY2020-21 BUDGETS AS A RESULT OF THE
NATION, STATE, COUNTY AND LOCAL EMERGENCY DECLARATIONS
RELATING TO COVID-19; AND
2. AUTHORIZE THE USE OF UP TO $450,000 IN FROM THE GENERAL FUND’S
$900,000 FUND BALANCE TO PARTIALLY OFFSET THE $662,380 PROJECTED
GENERAL FUND DEFICIT IN THE CURRENT FISCAL YEAR; AND
3. CONSIDER THE ADOPTION OF A RESOLUTION DECLARING A FISCAL
EMERGENCY AS A RESULT OF THE COVID-19 PANDEMIC’S WIDESPREAD
ECONOMIC IMPACT AND ITS RESULTING SIGNIFICANT LOSS OF
ANTICIPATED REVENUES WHICH AUTHORIZES THE CITY MANAGER TO
RESEARCH, INVESTIGATE AND RECOMMEND FURTHER ACTIONS TO
MITIGATE THE FISCAL IMPACTS TO THE FY2019-20 AND FY2020-21
BUDGETS, INCLUDING REDUCTION MEASURES RELATING TO PERSONNEL
COSTS, OPERATIONS, SERVICE LEVELS, OR OTHER MEASURES DEEMED
NECESSARY AND REASONABLE TO OFFSET THE GENERAL FUND
PROJECTED DEFICITS AND SUBMIT SAID RECOMMENDATIONS TO CITY
COUNCIL FOR APPROVAL; OR
4. DIRECT STAFF AS APPROPRIATE.
RESULT: APPROVED [3 TO 2]
MOVER: Jeff Allen, Council Member
SECONDER: Darcy McNaboe, Mayor
AYES: Darcy McNaboe, Doug Wilson, Jeff Allen
NAYS: Sylvia Robles, Bill Hussey
Adrian Guerra, City Attorney pointed out to the City Council that the Resolution
Declaring a Fiscal Emergency as proposed by staff states that the action is unanimous.
He asked that the City Council submit a follow up motion to adopt the resolution but
strike the term unanimous throughout the resolution and also striking Section 4 as it
relates to Article XIII of the California Constitution which references tax provisions.
Council Member Allen moved, with a second from Mayor McNaboe, that the City
Council:
AMEND THE RESOLUTION DECLARING A FISCAL EMERGENCY STRIKING THE
WORD UNANIMOUS THROUGHOUT AND STRIKE SECTION 4. AS IT RELATES TO
ARTICLE XIII OF THE CALIFORNIA CONSTITUTION WHICH REFERENCES TAX
PROVISIONS; AND
ADOPT THE AMENDED RESOLUTION DECLARING A FISCAL EMERGENCY AS A
RESULT OF THE COVID-19 PANDEMIC’S WIDESPREAD ECONOMIC IMPACT AND
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Minutes Grand Terrace City Council April 28, 2020
City of Grand Terrace Page 9
ITS RESULTING SIGNIFICANT LOSS OF ANTICIPATED REVENUES WHICH
AUTHORIZES THE CITY MANAGER TO RESEARCH, INVESTIGATE AND
RECOMMEND FURTHER ACTIONS TO MITIGATE THE FISCAL IMPACTS TO THE
FY2019-20 AND FY2020-21 BUDGETS, INCLUDING REDUCTION MEASURES
RELATING TO PERSONNEL COSTS, OPERATIONS, SERVICE LEVELS, OR
OTHER MEASURE DEEMED NECESSARY AND REASONABLE TO OFFSET THE
GENERAL FUND PROJECTED DEFICITS AND SUBMIT SAID
RECOMMENDATIONS TO CITY COUNCIL FOR APPROVAL
RESULT: APPROVED [4 TO 1]
MOVER: Jeff Allen, Council Member
SECONDER: Darcy McNaboe, Mayor
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
NAYS: Sylvia Robles
J. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
K. CITY MANAGER COMMUNICATIONS
None.
L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 9:00 p.m. The
next Regular City Council Meeting will be held on Tuesday, May 12, 2020 at 6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● APRIL 29, 2020
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
April 28, 2020
City Council Minutes
PowerPoint Presentations
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Impacts to Our Operations
2
City Parks Reopening
May 7, 2020
Richard Rollins
Fitness Park
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Richard Rollins and Fitness Park:
Opening Under the following Condition:
Pedestrian gates will open from dawn to dusk.
Residents should practice social distancing with nonfamily
members
Masks should be worn in Park
Several hand washing stations will be stations around the
walking Trail
Facilities to Remain Closed at Parks
Restrooms, Swings and Play Equipment
Gazebo’s will remain closed
Parking Lots, Fields for organized Team Sports, practices or games,
But members of a household can participate in activities together.
Parks to Remain Closed
Veterans Freedom
Dog Park
4
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Parks to Remain Closed
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Playground Equipment
Restrooms
Dog Park
Playing Fields
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Programs Impacted
Closures Engagement
Closed
Lobby Closed
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May 7, 2020
7
Questions
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AGENDA ITEM I.8
The Greens Group
Extension
CITY COUNCIL MEETING
APRIL 28, 2020
Background
On August 13, 2019, the City Council approved a
Purchase and Sale Agreement (“PSA”) of Real
Property and Joint Escrow Instructions for the three
parcels owned by the City of Grand Terrace
totaling about 4.78 acres.
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Quality of Life
3
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Background
In accordance with the executed PSA, escrow
was opened with a deposit of $150,000; Concept
Plans were approved by the Council on October
22, 2019; and the entitlement process needed to
start 45 days after Council approved Concept
Plans.
City Staff and Greens Group worked diligently in
an effort to advance the project.
Background
In March, 2020 the Greens Group
contacted the City to reiterate its
commitment to the project but expressed
concerns as the economy began to shut
down, because of COVID-19.
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Request
In these unparalleled times, the Greens
Group stated it needed the capital and
the time extension so they would be in a
good position to ensure the success of the
project’s future.
Request
The Greens Group requests an extension of six (6)
months to all due dates for the project and a
reduction of the escrow funds by $100,000 to
provide additional liquidity for the project.
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Proposal
With the extension requested by the Greens
Group, the date will extend six (6) months to
November 12, 2020 with an anticipated closing
date no later than October 2021.
Proposal
Under the proposal presented to the Council, the
current $150,000 in deposit will be re-allocated as
follows:
$100,000 will be returned from escrow to Greens Group
to provide Greens Group additional liquidity for the
development of the project.
$15,000 will be retained in deposit in escrow.
$35,000 will be provided to the City as consideration for
this amendment, including the extensions, additional
carry costs, and, due to the delay.
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Request
The proposed amendment makes no
other changes to the original PSA,
including the purchase price. Additionally,
the Reimbursement and Indemnification
Agreement is not affected and, therefore,
remains in effect as originally approved
by the City and Greens Group.
Recommendation
This proposal demonstrates the Greens Group is still
committed to the project and ensures the project
will progress during the early phases of the region’s
economic recovery. Moreover, the proposal is
reasonable given the economic impacts of
COVID-19.
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Recommendation
Staff recommends the City Council grant the
Greens Group an extension of six (6) months to all
due dates for the project and a reduction of the
escrow funds by $100,000 to provide additional
liquidity for the project.
AGENDA ITEM I.8
The Greens Group Extension
CITY COUNCIL MEETING
APRIL 28, 2020
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Mt. Vernon Safety
Improvement Project
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Mt. Vernon Safety
Improvement Project
Background
• In 2016 the City received
award of a grant for
$435,500 to improve the
safety of five intersections
along the Mt. Vernon
Corridor.
• In December 2019 Caltrans
approved the E-76 for
Construction of the Mt.
Vernon Safety Project
estimated at $325,000 as
part of the HSIP Cycle 8
Mt. Vernon Corridor Intersection Improvement Project
FEDERAL ID: HSIPL-5421(005)
ITEM NO.ITEM DESCRIPTION ESTIMATE
1 Fund Obligation $8,000
2 Preliminary Engineering $36,000
3 Grant Administration/Bidding Support $10,000
4 Construction $325,000
5 Construction Management/Inspection $36,500
6 Staff Coordination $20,000
TOTAL $435,500
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Mt. Vernon Safety
Improvement Project
Discussion
• In March the project was advertised for construction and a notice inviting bids was
send to Contractors from a City compiled list as well as an on-line bidding site
• On April 10, the City received three bids for the project, had the bids reviewed by
our consultant and provided a recommendation to award to the low bidder.
• The work will include signage and striping, additional lighting, minor paving, ramp
upgrades and speed feedback signs.
• The next step is to submit the required paperwork, including this staff report and
contract to the State so they can issue the Notice to Proceed date.
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Mt. Vernon Safety
Improvement Project
Staff Recommendation
• Staff is recommending that
Council approve the
revenue and expense
appropriations as shown in
the staff report.
• Staff is recommending that
Council Approve the award
of a Construction agreement
to TSR Construction and
Inspection, in an amount not
to exceed $259,350.
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Mt. Vernon Safety
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AGENDA ITEM I.10
ADOPTION OF THE 2019 CALIFORNIA FIRE CODE WITH LOCAL AMENDMENTS
CITY COUNCIL MEETING
APRIL 28, 2020
Background
Every three (3) years, the State of California, through the State Fire Marshal, amends and adopts the California Fire Code. The most recent amendments were completed and publicized on July 1, 2019. Local jurisdictions must enforce
the State Code.
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SAN BERNARDINO COUNTY BOARD
OF SUPERVISORS
The San Bernardino County Board of Supervisors acting as the
Board of Directors for the San Bernardino County Fire Protection
District considered and approved the 2019 Fire Code with local
amendments for final adoption on January 28, 2020 pursuant to
its Ordinance No. 20-01.
When the District adopts the 2019 Fire Code with local
amendments, the District is required to have their ordinance
ratified by the City.
AMENDMENT TO CHAPTER 15.18
Ratification of the County Fire Code with existing Chapter 15.18 of the Grand Terrace Municipal Code must be updated.
Council then adopts by resolution that the City Council set a public hearing for May 12, 2020 to hear input from the public prior to the proposed second reading and adoption of the 2019 Fire Code with local amendments.
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Council Follow up
On February 11, 2020, this item was presented to the City
Council.
The Council had questions regarding the County’s
enforcement oversight over and above the State Code.
This item was continued allowing Staff to respond to
Council questions pertaining to how the newly adopted
State County Fire Code might affect Grand Terrace’s
ability to protect our best interests
Council Follow up
Since that meeting, Deputy Fire Marshal Panos provided
acceptable reference for all amendments with the intent to explain
each amendment and answer such questions as:
Where did this amendment come from? Did SBCFPD write it or was it
modified from the original code language?
Why was it written? What purpose does it serve?
Does it make the SBCFPD ordinance more restrictive than the
California Fire Code?
Does it affect development/building industry, or is it just
administrative in nature?
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The areas of concern expressed by Council were
limited to and resulted in non-substantive changes
to:
Open Burning – Unchanged for backyard activity such as a fire pit or barbeque.
Composting – Unchanged for residential backyards as it relates to large scalecommercial activity and agricultural businesses.
Thresholds regulating “Assembly” – Unchanged as business activities are regularlyperformed and verified through an annual inspection which has been required of allbusinesses.
Rewrite of the State Fire Code did not occur - Only select areas were identified withjustified amendments based upon geographic constraints which are common.
Right to Enter – Only during an instance where there is an egregious hazard.Emergency entry occurs with strict unilateral coordination with the City of GrandTerrace and San Bernardino County Sheriff.
Right to charge fees and the amounts – Adopted by resolution – Consistent with StateCode.
Results
The proposed changes creates uniformity and
consistency throughout all of San Bernardino
County and its member cities within the Fire
Protection District.
These non-substantive revisions protect our best
interests and protect personal privacy.
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Follow Through
Staff will ensure any future directed
changes by Council will be
communicated to San Bernardino Fire for
their consideration at least 60 days prior to
their final document being adopted by
their Board.
Recommendation
Staff recommends the City Council will set a public hearing for May 12, 2020to hear input from the public prior to the proposed reading and adoption ofthe 2019 Fire Code with local amendments.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,CALIFORNIA, RATIFYING THE SAN BERNARDINO COUNTY FIRE PROTECTIONDISTRICT BOARD’S ADOPTION OF THE 2019 CALIFORNIA FIRE CODE WITHLOCAL AMENDMENTS FOR ENFORCEMENT WITHIN THE CITY OF GRANDTERRACE, DELEGATING ENFORCEMENT AUTHORITY OF THE FIRE CODE TO THECHIEF OF THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT, ANDSETTING A PUBLIC HEARING PRIOR TO SECOND READING AND ADOPTION BYREFERENCE OF THE 2019 CALIFORNIA FIRE CODE WITH LOCAL AMENDMENTS
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Recommendation
Staff recommends the City Council direct the City Attorney to Read the Title
of, Waive further reading of, and Introduce the ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, ADOPTING BY REFERENCE THE 2019 CALIFORNIA FIRE CODE AS
AMENDED BY SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
ORDINANCE NO. 20-01 AND REPEALING AND REPLACING GRAND TERRACE
MUNICIPAL CODE CHAPTER 15.18 IN ITS ENTIRETY TO INCORPORATE THE NEW
CODE AS AMENDED
Thank you!
CITY COUNCIL MEETING
APRIL 28, 2020
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SUMMARY OF AMENDMENTS TO THE 2019 CALIFORNIA
FIRE CODE
SUMMARY OF AMENDMENTS TO THE 2019 CALIFORNIA
FIRE CODE
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Budget Impacts of the
Novel Coronavirus (COVID-19)
City Council Meeting
April 28, 2020
1. Review Potential
Budget Impacts of
COVID-19
2. Authorize the Use
of $450k in General
Fund Reserves
3.Consider the adoption of a Resolution
Declaring a Fiscal Emergency
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2030 Vision
MM.DD.20XXADD A FOOTER3
Goal #1:
To ensure our fiscal
viability, through the
continuous
monitoring or
revenues received
and expenditure
disbursements,
specially during the
COVID-19 pandemic.
MM.DD.20XX4
State of
California
March 4, 2020
Governor
Newsom
proclaimed a
state of
emergency for
California due to
a novel (new)
coronavirus,
COVID-19.
S. B.
County
March 10, 2020
San Bernardino
County Board of
Supervisors
proclaimed the
existence of an
emergency in the
County due to
COVID-19.
U. S.
March 13, 2020
President Trump
declared COVID-
19, a pandemic of
sufficient severity
& magnitude to
warrant a
nationwide
emergency
declaration.
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MM.DD.20XX5
City of Grand Terrace
March 18, 2020
City Manager Duffey, in his capacity as Director of Emergency Svcs,
proclaimed an
emergency for
due to COVID-19.
State of
California
March 19, 2020
Govern Newsom issued Executive Order N-33-20 with “stay-at-home” orders & temporary closure of non-essential businesses.
City of Grand
Terrace
March 24, 2020
Grand Terrace City Council ratified the City Manager’s Local emergency
Declaration due to
COVID-19.
Summary - League’s 04-23-2020 Board Mtg
•Cities are bracing for a nearly $7 billion general revenue
shortfall over the next two fiscal years
•This shortfall will grow by billions of dollars if COVID‐19
stay‐at‐ home orders extend into the summer months and
beyond
•All cities, regardless of size and geography, are impacted
•Cities most severely impacted are those with highdependencies on sales taxes and transient (hotel) occupancytaxes (TOT)
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•Over 90 percent of cities report they are considering
cutting/furloughing city staff or decreasing public services,and
72 percent of cities report they may take both actions
•Cities project deep impacts to core services due to revenue
shortfalls and deferred revenues,regardless of size and geography ‐
84 percent of cities report that police services will be adversely
impacted
•Given current and projected revenue shortfalls and disrupted
cash flow, cities will need fiscal assistance to stabilize local
government operations
Summary - League’s 04-23-2020 Board Mtg
City of Grand Terrace
8
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1. Property Taxes, including RPTTF, with a budget of $3.4m,
are expected to come in as budgeted;
2019‐20 Property Tax Base: $3.163m + ½ of Bond
Defeasement of $250;
2020‐21 Property Tax Base should be: $3.663m
(including the $500k in bond defeasement;
The 2020‐21 Projection of $3.3m was based on delays
& non‐payment, and transfer taxes, penalties, not
being received (approximately a 10% reduction).
Notes
MM.DD.20XX9
A1
2. Franchise Fees, with a budget of $535k are expected to
be delayed up to 120 days, projecting a ($97k) decrease;
3. Licenses, Fees & Permits, with a budget of $456k, are
expected to be under budget by ($127k);
4. Sales Taxes, with a budget of $785, with huge declines
expected due to stay‐at‐home orders, are projected at an
almost 25% decrease of ($185k);
5. Charges for Services, with a budget of $208k, due to the
decline in economic development activity, are projected
to be under budget by ($128k);
Notes
MM.DD.20XX10
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Notes
MM.DD.20XX11
6. Fines & Forfeitures, with a budget of $73k, are expected
under budget by ($20k);
7. Miscellaneous Revenues, with a budget of $15k, City staff is
not projecting to receive any this year, resulting in a ($15k)
deficit;
8. With departments continuing to exercise cost saving
measure wherever feasible, a projected expenditure savings
of $108k is expected.
MM.DD.20XXADD A FOOTER12
REVENUES - FY2019-20 Budget Jul Aug Sept Oct Nov Dec Jan Feb March April May June Total
Property Tax $1,971,250 $0 $1,700 $3,100 $3,090 $49,920 $246,450 $602,000 $40,000 $4,500 $54,000 $63,000 $823,500 $1,891,260
Residual Receipts - RPTTF $1,442,400 $0 $0 $0 $0 $0 $1,003,010 $0 $0 $0 $0 $0 $440,000 $1,443,010
Franchise Fees $534,790 $0 $0 $29,930 $18,780 $49,220 $21,610 $48,000 $23,000 $49,000 $103,000 $25,000 $70,000 $437,540
Licenses, Fees & Permits $456,510 $32,890 $15,470 $20,690 $24,790 $34,940 $14,440 $45,500 $23,500 $12,900 $7,000 $5,000 $91,960 $329,080
Sales Tax $785,400 $0 $0 $60,230 $68,460 $82,490 $56,660 $59,000 $40,000 $34,000 $49,000 $80,000 $70,200 $600,040
Intergovernmental Revenue/Grants $26,500 $0 $0 $0 $0 $8,710 $0 $0 $10,000 $0 $0 $5,000 $0 $23,710
Charges for Services $207,900 $5,930 $7,470 $3,240 $11,150 $5,600 $26,220 $18,180 $2,500 $0 $0 $0 $0 $80,290
Fines & Forfeitures $72,500 $3,800 $8,480 $10,080 $7,860 $4,670 $4,670 $4,580 $6,950 $0 $1,000 $0 $0 $52,090
Miscellaneous $15,148 $150 $0 $0 $50 $260 $50 $0 $0 $0 $0 $0 $0 $510
Use of Money & Property $62,000 $1,820 $1,820 $20,740 $1,820 $5,540 $0 $10,000 $0 $15,000 $0 $0 $10,000 $66,740
Waste Water Receipts $318,349 $318,350 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $318,350
Transfers In $84,450 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $84,450 $84,450
TOTAL REVENUES $5,977,197 $362,940 $34,940 $148,010 $136,000 $241,350 $1,373,110 $787,260 $145,950 $115,400 $214,000 $178,000 $1,590,110 $5,327,070
EXPENDITURES - FY2019-20 Budget Jul Aug Sept Oct Nov Dec Jan Feb March April May June Total
Salaries $1,246,881 $46,050 $141,630 $98,160 $96,530 $120,540 $97,510 $132,850 $104,750 $104,750 $104,750 $104,750 $104,740 $1,257,010
Benefits $842,690 $49,170 $65,220 $77,750 $61,510 $60,190 $74,740 $94,010 $68,940 $68,940 $68,940 $68,940 $68,920 $827,270
Materials & Supplies $236,217 $2,678 $23,607 $13,286 $19,198 $20,803 $14,386 $21,040 $16,428 $16,428 $16,428 $16,428 $75,028 $255,739
Professional/Contractual Services $3,463,996 $37,170 $377,400 $102,390 $277,470 $465,860 $140,660 $269,840 $238,680 $261,880 $261,880 $358,880 $538,620 $3,330,730
Lease of Facility/Equipment $8,000 $0 $6,610 $470 $2,780 $470 $470 $470 $1,610 $1,610 $1,610 $1,610 $1,610 $19,320
Utilities $145,000 $0 $14,450 $8,870 $19,880 $7,500 $12,260 $8,850 $10,260 $10,260 $10,260 $10,260 $31,010 $143,860
Transfers Out $125,800 $0 $0 $31,450 $0 $0 $31,450 $0 $0 $31,450 $0 $0 $31,450 $125,800
Overhead Cost Allocation ($87,450)$0 $0 ($21,860)$0 $0 ($21,860)$0 $0 ($21,860)$0 $0 ($21,870)($87,450)
SUB-TOTAL $5,981,134 $135,068 $628,917 $310,516 $477,368 $675,363 $349,616 $527,060 $440,668 $473,458 $463,868 $560,868 $829,508 $5,872,279
SUMMARY Budget Jul Aug Sept Oct Nov Dec Jan Feb March April May June Total
Revenue $5,977,197 $362,940 $34,940 $148,010 $136,000 $241,350 $1,373,110 $787,260 $145,950 $115,400 $214,000 $178,000 $1,590,110 $5,327,070
Expense ($5,981,134)($135,068)($628,917)($310,516)($477,368)($675,363)($349,616)($527,060)($440,668)($473,458)($463,868)($560,868)($829,508)($5,872,279)
Net ($3,937)$227,872 ($593,977)($162,506)($341,368)($434,013)$1,023,494 $260,200 ($294,718)($358,058)($249,868)($382,868)$760,602 ($545,209)
City of Grand TerraceFY2019-20 Revenue & Expenditure Projection
FY2019‐20 Year‐End Projection
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$362,940 $397,880 $545,890 $681,890
$923,240
$2,296,350
$3,083,610 $3,229,560
$3,344,960 $3,558,960
$3,736,960
$5,327,070
$135,068
$763,985
$1,074,501
$1,551,868
$2,227,231
$2,576,847
$3,103,908
$3,544,576
$4,018,034
$4,481,902
$5,042,771
$5,872,279
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FY2019‐20 CUMULATIVE REVENUE & EXPENSE
13 ADD A FOOTER MM.DD.20XX
CHART 2
FY2019-20 Cumulative Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Revenue $362,940 $397,880 $545,890 $681,890 $923,240 $2,296,350 $3,083,610 $3,229,560 $3,344,960 $3,558,960 $3,736,960 $5,327,070
Expense $135,068 $763,985 $1,074,501 $1,551,868 $2,227,231 $2,576,847 $3,103,908 $3,544,576 $4,018,034 $4,481,902 $5,042,771 $5,872,279
14 ADD A FOOTER MM.DD.20XX
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
$362,940
$34,940
$148,010 $136,000
$241,350
$1,373,110
$787,260
$145,950 $115,400
$214,000 $178,000
$1,590,110
$135,068
$628,917
$310,516
$477,368
$675,363
$349,616
$527,060
$440,668 $473,458 $463,868
$560,868
$829,508
FY2019‐20 REVENUE & EXPENSECHART 1
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City of Grand Terrace
15
Notes
MM.DD.20XXADD A FOOTER16
1. Proposed Increase in Sheriff Department’s Contract of
$136,457
2. Increase in CalPERS Unfunded Accrued Liability of
$185,000
3. Annual Debt Service Payment to the Wastewater Fund of
$108,000
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MM.DD.20XXADD A FOOTER17
FY2020-21 Projection Scenario - 1
REVENUES - FY2020-21 Budget Jul Aug Sept Oct Nov Dec Jan Feb March April May June Total
Property Tax $1,737,000 $0 $0 $0 $0 $64,000 $109,000 $653,000 $51,000 $4,500 $52,000 $54,500 $808,000 $1,796,000
Residual Receipts - RPTTF $1,559,000 $0 $0 $0 $0 $0 $1,000,000 $0 $0 $0 $0 $0 $500,000 $1,500,000
Franchise Fees $445,000 $0 $0 $27,000 $20,000 $45,000 $18,000 $40,000 $20,000 $47,000 $103,000 $25,000 $100,000 $445,000
Licenses, Fees & Permits $329,091 $3,300 $3,700 $6,000 $14,350 $17,400 $12,100 $48,800 $30,800 $20,200 $16,800 $28,800 $126,840 $329,090
Sales Tax $600,000 $0 $0 $0 $50,000 $55,000 $50,000 $55,000 $60,000 $60,000 $50,000 $80,000 $140,000 $600,000
Intergovernmental Revenue/Grants $20,000 $0 $0 $0 $0 $0 $0 $0 $12,000 $0 $0 $8,000 $0 $20,000
Charges for Services $80,300 $0 $0 $0 $5,000 $2,000 $22,000 $26,000 $6,000 $1,100 $1,100 $6,100 $11,000 $80,300
Fines & Forfeitures $35,100 $0 $0 $1,000 $3,500 $4,200 $3,200 $3,200 $3,200 $4,200 $4,200 $4,200 $4,200 $35,100
Miscellaneous $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Use of Money & Property $47,500 $0 $0 $10,000 $500 $500 $10,500 $1,000 $1,000 $11,000 $1,000 $1,000 $11,000 $47,500
Waste Water Receipts $318,349 $318,350 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $318,350
Transfers In $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL REVENUES $5,171,340 $321,650 $3,700 $44,000 $93,350 $188,100 $1,224,800 $827,000 $184,000 $148,000 $228,100 $207,600 $1,701,040 $5,171,340
EXPENDITURES - FY2020-21 Budget Jul Aug Sept Oct Nov Dec Jan Feb March April May June Total
Salaries $1,246,881 $46,050 $141,630 $98,160 $96,530 $120,540 $97,510 $132,850 $104,750 $104,750 $104,750 $104,750 $104,760 $1,257,030
Benefits $842,690 $49,170 $65,220 $77,750 $61,510 $60,190 $74,740 $94,010 $68,940 $68,940 $68,940 $68,940 $68,940 $827,290
Materials & Supplies $236,217 $2,678 $23,607 $13,286 $19,198 $20,803 $14,386 $21,040 $16,428 $16,428 $16,428 $16,428 $75,019 $255,730
Professional/Contractual Services $3,463,996 $37,170 $377,400 $102,390 $277,470 $465,860 $140,660 $269,840 $238,680 $261,880 $261,880 $358,880 $538,580 $3,330,690
Lease of Facility/Equipment $8,000 $0 $6,610 $470 $2,780 $470 $470 $470 $1,610 $1,610 $1,610 $1,610 $1,610 $19,320
Utilities $145,000 $340 $14,110 $8,870 $19,880 $7,500 $12,260 $8,850 $10,260 $10,260 $10,260 $10,260 $31,010 $143,860
Transfers Out $125,800 $0 $0 $31,450 $0 $0 $31,450 $0 $0 $31,450 $0 $0 $31,450 $125,800
Overhead Cost Allocation ($87,450)$0 $0 ($21,860)$0 $0 ($21,860)$0 $0 ($21,860)$0 $0 ($21,870)($87,450)
SUB-TOTAL EXPENSE - $5,981,134 $135,408 $628,577 $310,516 $477,368 $675,363 $349,616 $527,060 $440,668 $473,458 $463,868 $560,868 $829,499 $5,872,270
ADDITIONAL EXPENDITURES FY2020-21
1. Increase in Sheriff Contract $136,457 $11,370 $11,370 $11,370 $11,370 $11,370 $11,370 $11,370 $11,370 $11,370 $11,370 $11,370 $11,387 $136,457
2. Increase in CalPERS UAL $185,000 $185,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $185,000
3. Debt Service to Wastewater Fd $108,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $108,000
SUBTOTAL EXPENSE - 2 $429,457 $205,370 $20,370 $20,370 $20,370 $20,370 $20,370 $20,370 $20,370 $20,370 $20,370 $20,370 $20,387 $429,457
GRAND TOTAL EXPENSE $6,410,591 $340,778 $648,947 $330,886 $497,738 $695,733 $369,986 $547,430 $461,038 $493,828 $484,238 $581,238 $849,886 $6,301,727
SUMMARY Budget Jul Aug Sept Oct Nov Dec Jan Feb March April May June Total
Revenue $5,171,340 $321,650 $3,700 $44,000 $93,350 $188,100 $1,224,800 $827,000 $184,000 $148,000 $228,100 $207,600 $1,701,040 $5,171,340
Expense ($6,410,591)($340,778)($648,947)($330,886)($497,738)($695,733)($369,986)($547,430)($461,038)($493,828)($484,238)($581,238)($849,886)($6,301,727)
Net ($1,239,251)($19,128)($645,247)($286,886)($404,388)($507,633)$854,814 $279,570 ($277,038)($345,828)($256,138)($373,638)$851,154 ($1,130,387)
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
$321,650
$3,700 $44,000 $93,350
$188,100
$1,224,800
$827,000
$184,000 $148,000
$228,100 $207,600
$1,701,040
$340,778
$648,947
$330,886
$497,738
$695,733
$369,986
$547,430
$461,038 $493,828 $484,238
$581,238
$849,886
FY2020‐21 REVENUE & EXPENSE SCENARIO ‐ 1
18 ADD A FOOTER MM.DD.20XX
CHART 3
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$321,650 $325,350 $369,350 $462,700
$650,800
$1,875,600
$2,702,600 $2,886,600
$3,034,600 $3,262,700
$3,470,300
$5,171,340
$340,778
$989,725
$1,320,611
$1,818,348
$2,514,081
$2,884,067
$3,431,498
$3,892,536
$4,386,364
$4,870,602
$5,451,841
$6,301,727
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FY2020‐21 CUMULATIVE REVENUE & EXPENSE SCENARIO ‐ 1
19 ADD A FOOTER MM.DD.20XX
CHART 4
FY2020-21 Cumulative Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Revenue $321,650 $325,350 $369,350 $462,700 $650,800 $1,875,600 $2,702,600 $2,886,600 $3,034,600 $3,262,700 $3,470,300 $5,171,340
Expense $340,778 $989,725 $1,320,611 $1,818,348 $2,514,081 $2,884,067 $3,431,498 $3,892,536 $4,386,364 $4,870,602 $5,451,841 $6,301,727
City of Grand Terrace
20
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Notes
MM.DD.20XX21
1. Staff assumes that due to COVID‐19, only 75% of General
Fund revenues will be collected in Scenario 2.
2. Proposed Increase in Sheriff Department’s Contract of
$136,457
3. Increase in CalPERS Unfunded Accrued Liability of
$185,000
4. Annual Debt Service Payment to the Wastewater Fund of
$108,000
MM.DD.20XXADD A FOOTER22
REVENUES - FY2020-21 Budget Jul Aug Sept Oct Nov Dec Jan Feb March April May June Total
Property Tax $1,478,440 $0 $1,330 $2,420 $2,420 $39,020 $192,660 $470,600 $31,270 $3,520 $42,210 $49,250 $643,740 $1,478,440
Residual Receipts - RPTTF $1,081,800 $0 $0 $0 $0 $0 $751,940 $0 $0 $0 $0 $0 $329,860 $1,081,800
Franchise Fees $401,100 $0 $0 $27,440 $17,220 $45,120 $19,810 $44,000 $21,080 $44,920 $94,420 $22,920 $64,170 $401,100
Licenses, Fees & Permits $342,400 $34,220 $16,100 $21,530 $25,790 $36,350 $15,020 $47,340 $24,450 $13,420 $7,280 $5,200 $95,700 $342,400
Sales Tax $589,050 $0 $0 $59,130 $67,210 $80,980 $55,620 $57,920 $39,270 $33,380 $48,100 $78,530 $68,910 $589,050
Intergovernmental Revenue/Grants $19,880 $0 $0 $0 $0 $7,300 $0 $0 $8,380 $0 $0 $4,190 $10 $19,880
Charges for Services $155,940 $11,520 $14,510 $6,290 $21,660 $10,880 $50,920 $35,310 $4,850 $0 $0 $0 $0 $155,940
Fines & Forfeitures $54,380 $3,970 $8,850 $10,520 $8,210 $4,880 $4,880 $4,780 $7,260 $0 $1,030 $0 $0 $54,380
Miscellaneous $11,360 $3,340 $0 $0 $1,110 $5,790 $1,120 $0 $0 $0 $0 $0 $0 $11,360
Use of Money & Property $46,500 $1,270 $1,270 $14,450 $1,270 $3,860 $0 $6,970 $0 $10,450 $0 $0 $6,960 $46,500
Waste Water Receipts $238,760 $238,760 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $238,760
Transfers In $63,340 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $63,340 $63,340
TOTAL REVENUES $4,482,950 $293,080 $42,060 $141,780 $144,890 $234,180 $1,091,970 $666,920 $136,560 $105,690 $193,040 $160,090 $1,272,690 $4,482,950
EXPENDITURES - FY2020-21 Budget Jul Aug Sept Oct Nov Dec Jan Feb March April May June Total
Salaries $1,246,881 $46,050 $141,630 $98,160 $96,530 $120,540 $97,510 $132,850 $104,750 $104,750 $104,750 $104,750 $104,760 $1,257,030
Benefits $842,690 $49,170 $65,220 $77,750 $61,510 $60,190 $74,740 $94,010 $68,940 $68,940 $68,940 $68,940 $68,940 $827,290
Materials & Supplies $236,217 $2,678 $23,607 $13,286 $19,198 $20,803 $14,386 $21,040 $16,428 $16,428 $16,428 $16,428 $75,019 $255,730
Professional/Contractual Services $3,463,996 $37,170 $377,400 $102,390 $277,470 $465,860 $140,660 $269,840 $238,680 $261,880 $261,880 $358,880 $538,580 $3,330,690
Lease of Facility/Equipment $8,000 $0 $6,610 $470 $2,780 $470 $470 $470 $1,610 $1,610 $1,610 $1,610 $1,610 $19,320
Utilities $145,000 $340 $14,110 $8,870 $19,880 $7,500 $12,260 $8,850 $10,260 $10,260 $10,260 $10,260 $31,010 $143,860
Transfers Out $125,800 $0 $0 $31,450 $0 $0 $31,450 $0 $0 $31,450 $0 $0 $31,450 $125,800
Overhead Cost Allocation ($87,450)$0 $0 ($21,860)$0 $0 ($21,860)$0 $0 ($21,860)$0 $0 ($21,870)($87,450)
SUB-TOTAL EXPENSE - $5,981,134 $135,408 $628,577 $310,516 $477,368 $675,363 $349,616 $527,060 $440,668 $473,458 $463,868 $560,868 $829,499 $5,872,270
ADDITIONAL EXPENDITURES FY2020-21
1. Increase in Sheriff Contract $136,457 $11,370 $11,370 $11,370 $11,370 $11,370 $11,370 $11,370 $11,370 $11,370 $11,370 $11,370 $11,387 $136,457
2. Increase in CalPERS UAL $185,000 $185,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $185,000
3. Debt Service to Wastewater Fd $108,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $108,000
SUBTOTAL EXPENSE - 2 $429,457 $205,370 $20,370 $20,370 $20,370 $20,370 $20,370 $20,370 $20,370 $20,370 $20,370 $20,370 $20,387 $429,457
GRAND TOTAL EXPENSE $6,410,591 $340,778 $648,947 $330,886 $497,738 $695,733 $369,986 $547,430 $461,038 $493,828 $484,238 $581,238 $849,886 $6,301,727
SUMMARY Budget Jul Aug Sept Oct Nov Dec Jan Feb March April May June Total
Revenue $4,482,950 $293,080 $42,060 $141,780 $144,890 $234,180 $1,091,970 $666,920 $136,560 $105,690 $193,040 $160,090 $1,272,690 $4,482,950
Expense ($6,410,591)($340,778)($648,947)($330,886)($497,738)($695,733)($369,986)($547,430)($461,038)($493,828)($484,238)($581,238)($849,886)($6,301,727)
Net ($1,927,641)($47,698)($606,887)($189,106)($352,848)($461,553)$721,984 $119,490 ($324,478)($388,138)($291,198)($421,148)$422,804 ($1,818,777)
FY2020-21 Projection Scenario - 2
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Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
$293,080
$42,060
$141,780 $144,890
$234,180
$1,091,970
$666,920
$136,560 $105,690
$193,040 $160,090
$1,272,690
$340,778
$648,947
$330,886
$497,738
$695,733
$369,986
$547,430
$461,038 $493,828 $484,238
$581,238
$849,886
FY2020‐21 REVENUE & EXPENSE SCENARIO ‐ 2
23 ADD A FOOTER MM.DD.20XX
CHART 5
$293,080 $335,140 $476,920 $621,810
$855,990
$1,947,960
$2,614,880 $2,751,440
$2,857,130 $3,050,170
$3,210,260
$4,482,950
$340,778
$989,725
$1,320,611
$1,818,348
$2,514,081
$2,884,067
$3,431,498
$3,892,536
$4,386,364
$4,870,602
$5,451,841
$6,301,727
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FY2020‐21 CUMULATIVE REVENUE & EXPENSE SCENARIO ‐ 2
24 ADD A FOOTER MM.DD.20XX
CHART 6
FY2020-21 Cumulative Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Revenue $293,080 $335,140 $476,920 $621,810 $855,990 $1,947,960 $2,614,880 $2,751,440 $2,857,130 $3,050,170 $3,210,260 $4,482,950
Expense $340,778 $989,725 $1,320,611 $1,818,348 $2,514,081 $2,884,067 $3,431,498 $3,892,536 $4,386,364 $4,870,602 $5,451,841 $6,301,727
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Impacts to Public Services (from League)
90% of cities report they are considering cutting city staffor decreasing public services, and 72 percent of citiesreport they may take both actions
ImpactsonCityWorkforce (from League)
COVID‐19 has
Staggering Impact
on City Workforce
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SUMMARY
COVID‐19 is a severe threat to the
City’s fiscal viability.
The City’s immediate & significant loss
of revenue represents a sudden change
of circumstances beyond the City’s
control;
The City Manager will be returning to
City Council for approval with
recommendations & cost saving
measures to mitigate further impact to
the General Fund reserves;
These may include reductions in
personnel & service levels.
27
Recommendations
28
Review &
approve the
update of the
fiscal impacts of
COVID‐19 to the
FY2019‐20 and
FY2020‐21
budgets.
Consider the
adoption of a
Resolution
Declaring a
Fiscal
Emergency
due to
COVID‐19.
Authorize the Use
of up to $450,000
in General Fund
Reserves to help
offset the FY2019‐
20 projected
($545,210) deficit.
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● MAY 6, 2020
Council Chambers Special Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Special Meeting of the City Council for Tuesday,
May 6, 2020.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Darcy McNaboe.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Remote
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Alan French Public Works Director Remote
Steven Weiss Planning & Development Services Director Remote
Cynthia A. Fortune Assistant City Manager Remote
A. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the Special Meeting of the City Council at 6:05 p.m.
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code Section
54956.6
Agency Designated
Representatives: G. Harold Duffey, City Manager
Cynthia Fortune, Assistant City Manager
Adrian R. Guerra, City Attorney
Colin Tanner, Deputy City Attorney
Employee Organization: Teamsters Local 1932
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Minutes Grand Terrace City Council May 6, 2020
City of Grand Terrace Page 2
Unrepresented Employees: City Manager, Assistant City Manager, City Clerk,
Director of Public Works, Director of Planning &
Development Services, Management Analyst, (Two
Positions), Assistant Planner
RECONVENE TO OPEN SESSION
Mayor McNaboe convened the Special Meeting of the City Council at 6:30 p.m.
REPORT OUT OF CLOSED SESSION
Mayor McNaboe announced there was no reportable action and direction was provided
to staff.
B. PUBLIC COMMENT
None.
C. NEW BUSINESS
2. Consideration of the City Manager’s Proposed Revenue Enhancements and
Expenditure Reduction Plan for the General Fund FY2019-20 and FY2020-21 Budgets,
Including Proposed Layoffs of City Personnel
G. Harold Duffey, City Manager and Cynthia Fortune, Assistant City Manager gave the
PowerPoint presentation for this item.
1. REVIEW AND APPROVE THE CITY MANAGER’S PROPOSED REVENUE
ENHANCEMENT AND EXPENDITURE REDUCTION PLAN FOR THE GENERAL
FUND FY 2019/20 AND FY 2020/21 BUDGETS, WHICH INCLUDES THE USE OF
CITY GENERAL FUND RESERVES (RAINY DAY FUND), LAYOFFS,
REDUCTIONS IN CONTRACT AND PROFESSIONAL SERVICES AND USE OF
KEY INDICATORS TO STRATEGICALLY EXPAND POST COVID-19, AND
AUTHORIZE THE CITY MANAGER TO IMPLEMENT; AND
2. APPROVE THE PROPOSED LAYOFFS OF CITY PERSONNEL LISTED IN THE
REVENUE ENHANCEMENT AND EXPENDITURE REDUCTION PLAN AS
PERMITTED UNDER SECTION 15.4 OF THE CITY’S ADOPTED PERSONNEL
RULES AND REGULATIONS.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
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Minutes Grand Terrace City Council May 6, 2020
City of Grand Terrace Page 3
3. FY2020-21 Budget Development Guidelines and Budget Schedule
Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item.
APPROVE THE FY2020-21 BUDGET DEVELOPMENT GUIDELINES AND
PROPOSED BUDGET REVIEW SCHEDULE.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
D. ADJOURN
Mayor McNaboe adjourned the Special Meeting of the City Council at 7:25 p.m. The
Next Regular City Council Meeting will be held on Tuesday, May 12, 2020 at 6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● MAY 6, 2020
Council Chamber Special Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
May 6, 2020
City Council Minutes
PowerPoint Presentations
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City of Grand Terrace
Consideration of the Proposed Revenue
Enhancement & Expenditure Reduction Plan
May 6, 2020
Grand Terrace Municipal Code
Title 2- Administration and Personnel
Chapter 2.08.-City Manager
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2.08.120 - Financial reports to
City Council.
It shall be the duty of the City Manager
to keep the City Council at all times
fully advised as to the financial
condition and needs of the City.
2.08.090 - Administrative
Reorganization.
It shall be the duty and responsibility of the
City Manager to conduct studies and effect
such administrative reorganization of officers,
positions or units under his direction as may be
indicated in the interest of efficient, effective
and economical conduct of the City's business.
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2.08.080 - Appointment, removal,
demotion, promotion of employees.
It shall be the duty of the City Manager to, and
he shall, appoint, remove, promote and
demote any and all officers and employees of
the City, subject to all applicable personnel
ordinances, rules and regulations.
2030 Vision
Goal #1: Ensuring our fiscal
viability through continuous
monitoring of revenues &
expenditures, to ensure that
COVID-19 related activities
to not further impact the
General Fund.6
To preserve & protect our
community & its
exceptional quality of life
through thoughtful
planning within the
constraints of fiscally
responsible government.
Mission
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Effects of COVID-19
April 28, 2020
Sales Tax, Licenses, Fees,
Permits, Charges for
Services
Closure of
Businesses
Declaration of
Fiscal Emergency
Loss of Revenue
March 17, 2020
7
Consequences – Projected Deficits
FY2019-20 FY2020-21
8
Year‐End
Projection
REVENUES $5,327,070
EXPENDITURES ($5,872,280)
DEFICIT ($545,210)
Projection
2020‐21
REVENUES $5,171,340
EXPENDITURES ($5,872,270)
NET ($700,930)
Additional Expenditures
1. Sheriff's Amendment ($136,457)
2. Increase in UAL ($185,000)
3. Debt Svc pymt to (REVISED) ($94,000)
PROJECTED DEFICIT ($1,116,387)
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Consequences
Revenue Loss
9
Amount
FY2019‐20 $650,127
FY2020‐21 ($805,757)
($1,455,884)
Use of Fund
Balance
Amount
FY2019‐20 $357,645
FY2020‐21 $90,085
$446,830
Healthy: Revenues exceed expenditures, continue to show growth, year overyear,andtheCitymaintains a 2-month reserves-rainy day fund
Sustainable: Revenues exceeds expenditures (2-month reserves–rainy day fund)
Vulnerable: Revenues exceed expenditures (less than the 2-month reserve–rainy day fund)Unsustainable/Insolvent: Revenues less than expenditures
Healthy
Sustainable
Vulnerable
Unsustainable/Insolvent
Rev $3.9Exp $3.3
12/13 13/14 14/15 15/16 16/17
Rev $4.2Exp $3.4
Rev $4.5Exp $3.7
Rev $4.8Exp $4.4
Rev $4.4Exp $4.3
17/18
Rev $5.2Exp $5.2
18/19
Rev $5.7Exp $5.7
General Fund’s Long-Term
Financial Performance (in $millions)
19/20 20/21
Rev $5.8Exp $5.7
Rev $5.3MExp $5.9M
11/12
Rev $5.1MExp $5.9M
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Proposals
Revised
Sales
Tax
Projection
Personnel
Reductions
Layoffs
Professional
Contractual
Services
Reductions
FEMA /
Grant
Reimb.
Deferral of
Certain
Obligations
11
Revised Projection
SALES TAX
12
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Sales Tax
13
•Staff originally used conservative assumptions to
project revenues, citing that most activity will return by
October 1st;
•Staff revised the sales tax projections, assuming a
return of most activity by July 1st , therefore increasing
revenue projections for FY2019‐20 & FY2020‐21 at
$75,000 and $125,000 respectively.
Personnel Reductions
Proposed Layoffs
14
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Personnel Reductions
15
•Per Section 15.4 (a) of the City’s Adopted Personnel
Rules & Regulations, in order of layoffs, the City shall
consider:
Seniority (last‐in, first‐out method);
Evaluation rating; and
Needs of the City to determine the order of the
layoffs (reduction in work functions as a result of
COVID‐19, closing of City Hall).
Personnel Reductions
Position Type
16
Position Type
Total
Authorized
Proposed
Reductions
Remaining
Staff
1. Management Analyst 2 (1) 1
2.Maintenance Wkr Series 4 (2) 2
3. Administrative Support 4 (3) 1
4. Code Enforcement Series 2 (0.5)1.5
TOTAL 12 (6.5) 5.5
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Personnel Reductions
Proposed Positions for Layoff/Defunding
17
Position Number
1. Management Analyst 1
2.Maintenance Worker IIs 2
3. Executive Assistant 1
4.Office Specialist 1
5. Department Secretary 1
TOTAL 6
Personnel Reductions
Proposed Positions for Layoff/Defunding
18
Position Number
FY2019‐20
Savings
FY2020‐21
Savings
1. Management Analyst 1 $10,430 $90,690
2.Maintenance Worker IIs 2 $7,410 $77,090
3. Executive Assistant 1 $9,965 $82,210
4.Office Specialist 1 $5,450 $44,995
5. Department Secretary 1 $12,730 $76,370
TOTAL 6 $45,985 $371,355
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Personnel Reorganization
Proposed Positions
19
Position Number
FY2019‐20
Savings
FY2020‐21
Savings
1. PW Director to Senior
Engineer 1 $4,745 $28,480
2. Code Enf./Animal Ctrl.
Sp. to a 20‐hr work week 1 $3,935 $23,610
TOTAL 2 $8,680 $52,090
Other Reductions
Professional /
Contractual
Services
20
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Professional / Contractual Services
21
•Of the $3.464m in professional/contractual services in the
General Fund for FY2019‐20, almost $2.1m is attributed to
the Sheriff Department’s contract;
•Of the remaining $1.363m, City staff is proposing to reduce
contracts up to 15%, if possible. These contracts include but
are not limited to: auditing services, engineering consulting,
building official services, plan check & inspection services,
janitorial services, information systems (IT) support, legal
services, videographer services, software licensing services.
Reimbursements
FEMA /
Grant
Reimbursements22
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FEMA / Grant Reimbursements
23
•The City has incurred COVID‐19 costs in protecting the health
and safety of its residents, businesses and employees.
•City staff is projecting the reimbursements of up to $40,000
(FEMA) in FY2019‐20 and $up to $140,000 (FEMA & CDBG) in
FY2020‐21.
Deferrals
Request of
Deferral of
Certain
Obligations
24
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Request of Deferral of Certain Obligations
25
•The City is not proposing any service level reductions in
public safety; rather, the City is requesting a delay in the
increase to the Sheriff’s contract.
•City staff is also proposing that City Council delay the start of
its annual debt services payment from July 1, 2020 to July 1,
2021. Should City Council approve, staff will return with a
revised Promissory Note and Resolution for City Council’s
approval, reflecting the new start date of loan payment.
Alternatives
Other
Reductions
26
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Furlough & Salary Reductions
27
Category Salaries Benefits TOTAL
32% CUT (SAVINGS)
To Achieve Proposed
Reductions
Exempt $887,486 $405,832 $1,293,318 $274,805
Non‐Exempt $442,896 $256,662 $699,558 $148,640
$1,330,382 $662,494 $1,992,876 $423,445
2 Months Savings
Annual Hours 2,040 1,414
Work Week 40 27
Hours Per Day 8 hrs 5.4 hrs
Work Schedule 8:00am – 5:00pm 8:00am – 2:20 pm
Category 10% CUT (SAVINGS) 20% CUT (SAVINGS) 30% CUT (SAVINGS)
Exempt $88,748 $177,497 $266,247
Non‐Exempt $44,288 $88,580 $132,866
$133,036 $266,077 $399,113
2 Months Savings
Exempt $14,791 $29,583 $44,375
Non‐Exempt $7,381 $14,763 $22,144
$22,173 $44,346 $66,519
Annual Hours 1,872 1,664 1,456
Work Week 36 32 28
Hours per Day 7.2 hrs 6.4 hrs 5.6 hrs
Work Schedule 8:00am ‐ 4:15pm 8:00am ‐ 3:20pm 8:00am ‐ 2:30pm 28
Alternatives – 10%, 20%, 30% Scenarios
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Revenue
Enhancement
& Expense
Reduction
Plan
Summary
29
Healthy: Revenues exceed expenditures, continue to show growth, year overyear,andtheCitymaintains a 2-month reserves-rainy day fund
Sustainable: Revenues exceeds expenditures (2-month reserves–rainy day fund)
Vulnerable: Revenues exceed expenditures (less than the 2-month reserve–rainy day fund)Unsustainable/Insolvent: Revenues less than expenditures
Healthy
Sustainable
Vulnerable
Unsustainable/Insolvent
Rev $3.9Exp $3.3
12/13 13/14 14/15 15/16 16/17
Rev $4.2Exp $3.4
Rev $4.5Exp $3.7
Rev $4.8Exp $4.4
Rev $4.4Exp $4.3
17/18
Rev $5.2Exp $5.2
18/19
Rev $5.7Exp $5.7
General Fund’s Long-Term
Financial Performance (in $millions)
19/20 20/21
Rev $5.8Exp $5.7
Rev $5.4Exp $5.711/12
Rev $5.2Exp $5.3
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Growth Strategy
Phase 1: Seek assistance & reimbursements
for all COVID-19 related activities
Phase 2: Continuously monitor
revenues to track increases, to
assume that activity is returning to
normal
Phase 3: Expeditiously increase service levels to preserve & protect the community & its quality of life.31
Questions
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2020-21 BUDGET
DEVELOPMENT GUIDELINES
APRIL 28, 2020
CCITY OF
GRAND TERRACE
2020 VISION
Goal #1:
To ensure our fiscal viability, through the
continuous monitoring or revenues received and
expenditure disbursements, specially during the COVID-19 pandemic.
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APRIL 28, 2020
GGUIDELINES
OVERVIEW
Ҋ
Ѷ
Ѷ
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APRIL 28, 2020
PPROPOSED
BUDGET SCHEDULE
PROPOSED BUDGET SCHEDULE
FY2020-21 Proposed Budget Review Schedule Date
CITY COUNCIL MEETING: Presentation of Proposed
Budget to City Council
Tue –May 26,
2018
CITY COUNCIL MEETING: Budget Deliberations;
Approval of the City’s FY2020-21 Appropriations
Limits
Tue -June 9,
2020
CITY COUNCIL MEETING: Budget Adoption Tue -June 23,
2020
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QUESTIONS
APRIL 28, 2020
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AGENDA REPORT
MEETING DATE: May 12, 2020 Council Item
TITLE: Resolution Adopting List of Projects Proposed to be Funded
by SB 1 in Fiscal Year 2020-2021
PRESENTED BY: Alan French, Public Works Director
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE ADOPTING A LIST OF
PROJECTS FOR FISCAL YEAR 2020-21 FUNDED BY SB
1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF
2017
2030 VISION STATEMENT:
This staff report supports Goal #1 "Ensure our Fiscal Viability" by identifying additional
revenue sources, and Goal #2 "Maintain Public Safety" by investing in improvements to
public infrastructure.
BACKGROUND:
On April 28, 2017, the Governor signed Senate Bill (SB) 1 (2017-2018, Beall) to
address deferred maintenance on the state highway system and on the local streets
and roads system. On November 1, 2017, the State Controller began depositing funding
into the newly created Road Maintenance and Rehabilitation Account (RMRA). This new
funding is apportioned by formula to eligible cities and counties for basic road
maintenance, rehabilitation, and critical safety projects on the local streets and roads
system.
SB 1 established requirements for holding local governments accountable for the
efficient use of public funds to maintain public streets and roads. Therefore, in order to
be eligible for RMRA funding, cities and counties must provide basic annual project
reporting to the California Transportation Commission (CTC), including submittal of a list
of projects each fiscal year proposed for funding in a resolution adopted by the City
Council.
DISCUSSION:
Through SB 1, cities are receiving additional gas tax revenue to address deferred
maintenance of local streets and road systems. The City of Grand Terrace is set to
receive an additional $200,000 in gas tax funding for Fiscal Year 2020-21, and
$200,000 or more in additional funding each fiscal year following.
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As stated previously, each fiscal year cities must submit a list of projects adopted by the
City Council that is proposed for funding. On April 23, 2019, the City Council approved
the latest update to the SB 1 five-year Capital Improvement Plan.
Each year, an update is provided to the Council to include any changes to the list of
streets for the project for that year. Included in the 2020/21 list of projects is the section
of La Cadena Drive from Palm Ave to Litton Ave at the City limit. That section of road
has had a higher amount of truck traffic and deteriorated quicker than expected, so it
will be included in the list of streets and as an additive bid item so that if the
construction bids come in favorable for this year’s project, we will be able to include it as
part of this year’s project.
This resolution is required to allocate the funding for the next fiscal year funding.
Therefore, staff is recommending that Council adopt a resolution approving the Fiscal
Year 2020-21 CIP list of projects to be submitted to the CTC for RMRA funding.
FISCAL IMPACT:
The actual cost of the street improvements will come to City Council at the time of
award of contract in Summer 2020. The SB 1 RMRA funding will provide about
$200,000 in additional funding to cover Fiscal Year 2020-21 Capital Improvement Plan
and road maintenance expenses.
ATTACHMENTS:
• SB 1 Resolution (DOCX)
• Resolution Exhibit A (PDF)
APPROVALS:
Alan French Completed 05/04/2020 6:59 PM
City Attorney Completed 05/07/2020 5:34 PM
Finance Completed 05/07/2020 5:41 PM
City Manager Completed 05/07/2020 7:02 PM
City Council Pending 05/12/2020 6:00 PM
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RESOLUTION NO._______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2020-21 FUNDED BY
SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017
(Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the
Governor in April 2017 to address the significant multi-modal transportation funding
shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will
ensure City of Grand Terrace residents are aware of the projects proposed for funding in
this community and which projects have been completed each fiscal year; and
WHEREAS, the City Council of the City of Grand Terrace must adopt by resolution a
list of projects proposed to receive fiscal year funding from the Road Maintenance and
Rehabilitation Account (RMRA), created by SB 1, which must include a description and the
location of each proposed project, a proposed schedule for the project’s completion, and the
estimated useful life of the improvement; and
WHEREAS, the City will receive an estimated $200,000 in RMRA funding in Fiscal
Year 2020-21 from SB 1; and
WHEREAS, this is the third year in which the City is receiving SB 1 funding and will
enable the City to continue essential road maintenance and rehabilitation projects, safety
improvements, repairing and replacing aging bridges, and increasing access and mobility
options for the traveling public that would not have otherwise been possible without SB 1;
and
WHEREAS, the City has undergone a robust public process to ensure public input
into our community’s transportation priorities/the project list; and
WHEREAS, the City used a Pavement Management System to develop the SB 1
project list to ensure revenues are being used on the most high-priority and cost-effective
projects that also meet the community’s priorities for transportation investment: and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate
numerous streets and add active transportation infrastructure throughout the City this year
and in future years; and
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WHEREAS, the 2018 California Statewide Local Streets and Roads Needs
Assessment found that the City’s streets and roads are in an “at-risk” condition and this
revenue will help us increase the overall quality of our road system and over the next
decade will bring our streets and roads into a “good” condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and
roads infrastructure with a focus on basic maintenance and safety, investing in complete
streets infrastructure, and using cutting-edge technology, materials and practices, will have
significant positive benefits statewide.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The City Council finds that the above recitals are true and correct and,
accordingly, are incorporated herein as findings and made a material part of this Resolution.
SECTION 2. The list of proposed streets are in Exhibit A and hereby approved,
adopted, and funded in-part or solely with fiscal year 2020-21 Road Maintenance and
Rehabilitation Account revenues adding La Cadena to the list.
SECTION 3. This Resolution shall go into full force and effect immediately.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 12th day of May 2019.
________________________________
Darcy McNaboe
Mayor
ATTEST:
________________________________
Debra L. Thomas
City Clerk
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APPROVED AS TO FORM:
________________________________
Adrian R. Guerra
City Attorney
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Street From To L W Area PCI Life
FREMONTIA AVE REED AVE W MAIN ST 1,254.32.40,128.27
TERRACE AVE VIVIENDA AVE WALNUT AVE 828.21.17,388.27
DE SOTO ST WARBLER AVE ORIOLE AVE 927.32.29,664.28
GRAND TERRACE CT GRAND TERRACE RD CDS 278.37 32.8,907.69 28 0.
CARHART AVE VIVIENDA CT CANAL ST 851.32.27,232.30 1.59
ORIOLE AVE LA PAIX ST DE BERRY ST 527.32.16,864.30 1.78
GARDEN AVE CDS PICO ST 240.32.7,680.31 1.94
MINONA DR ETON DR PRESTON ST 482.32.15,424.31 2.13
WALNUT AVE TERRACE AVE BURNS AVE 948.32.30,336.31 1.94
PICO ST MOUNT VERNON AVE ORIOLE AVE 1,263.40.50,520.32 1.33
VIVIENDA CT CDS VIVIENDA AVE 520.32.16,640.32 2.3
DE SOTO ST MIRADO AVE MOUNT VERNON AVE 835.32.26,720.33 2.86
PICO ST MICHIGAN ST REED AVE 1,378.40.55,120.33 1.54
VAN BUREN ST WEST END MICHIGAN AVE 1,311.40.52,440.33 1.52
VAN BUREN ST REED AVE (S)MOUNT VERNON AVE 1,423.40.56,920.33 1.52
VIVIENDA AVE VIVIENDA CT BARTON RD 633.32.20,256.33 2.67
FULMAR PL PASCAL AVE CDS 322.94 32.10,334.09 35 3.6
BARTON ROAD HONEY HILL WESTERN DRIVEWAY 1,060.48.50,880.38 12.44
BARTON ROAD WESTERN DRIVEWAY EAST CITY LIMIT 900.24.21,600.38 12.44
LA CADENA DRIVE LITTON AVE BARTON RD 3,403.64.217,792.64 12.1
772,845.78 482,573.78
3.3.
2318537.34 1447721.3
Additional Scope:
Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000
Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000
Restore Striping: Lump Sum for all streets on this list = $50,000
2588537.34 1717721.3
FY 2019-22 Year Grand Total = $2,588,538
ATTACHMENT A
Year 2020 - 2021 Grind and Overlay 2" Asphalt Concrete
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AGENDA REPORT
MEETING DATE: May 12, 2020 Council Item
TITLE: Consideration of Recommendations for Community
Development Block Grant COVID-19 Virus (CDBG-CV)
Funds
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: Authorize Staff to Apply For CDBG-Coronavirus (CV)
Program Funding For Both the Food Bank Partnership
Program and the San Bernardino County Sheriff
Department’s H.O.P.E. Program
2030 VISION STATEMENT:
This staff report supports, in part, our Vision of a place where residents can enjoy
quality of life that fosters pride and an engaged community, in that the Community
Development Block Grant (CDBG) Program funds community programs that benefit and
protect Grand Terrace residents.
BACKGROUND:
The City participates in the Federally funded CDBG Program as a cooperative city
administered program by the San Bernardino County (County) Economic Development
Agency (County).
The U. S. Department of Housing and Urban Development (HUD) released a special
allocation of Community Development Block Grant (CDBG) funds to San Bernardino
County as a preemptive means through prevention, preparation, and response to the
Coronavirus (COVID-19). This allocation was authorized by the Coronavirus Aid, Relief,
and Economic Security Act (CARES Act), which was signed by President Trump on
March 27, 2020, to respond to the growing effects of this historic public health
pandemic.
The County is currently seeking applications for its CDBG- Coronavirus (CV) program
that supports activities that prevent and/or respond to the spread of COVID-19 or other
infectious diseases and primarily benefit low- and moderate- income San Bernardino
County residents. These funds are provided by the U.S. Department of Housing and
Urban Development (HUD) and are administered by the County through its Urban
County/entitlement status.
This Notice of Funding Availability (NOFA) notice will cover a two-year period beginning
June 1, 2020 and ending June 30, 2022. Final expenditure and performance data will be
due to the County no later than June 10, 2022 in order to close out the program within
the given time frame.
Eligible activities include: All proposed programs and/or projects must meet the
CDBG eligibility requirements through 24 Code of Federal Regulations (CFR) Part 570,
primarily benefit low- and moderate-income persons, with the purpose of preventing or
responding to the spread of COVID-19 and other infectious diseases.
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For this NOFA process, the City is limited to submitting no more than three (3) CDBG-
CV applications. Under the CDBG-CV program, the 15% public service spending cap
has been waived, therefore the City will not be limited to a certain number of public
services funded by CDBG-CV.
The City’s allocation for CDBG-CV funds is expected to be $100,000.
DISCUSSION:
Staff met with the County to discuss potential projects that will likely meet the CDBG-CV
funding eligibility criteria. Based on this discussion, the City identified two programs
have been identified for meeting CDBG-CV funding eligibility:
1) Food Bank Partnerships
The City of Grand Terrace has partnered with local church organizations to distribute
food, meals, and groceries to low/moderate income households including delivery of
meals to senior citizens that often depend on assisted care. These services are
essential for providing relief and assistance to those experiencing financial hardship
with basic nutritional needs.
2) San Bernardino County Sheriff Department’s H.O.P.E. Program
On September 11, 2018, the Housing Successor Agency of the City of Grand Terrace
approved a Homeless Prevention and Rapid Re-Housing pilot program. The program
consisted of the Sheriff Department’s Health Opportunities for People Everywhere
(H.O.P.E) assigns team training for the City’s existing 40-hour Cover Deputy for
conducting community outreach. The 40-hour Cover Deputy was assigned an additional
eight (8) hours per week focusing on assisting the homeless and responding to
complaints with the sole purpose of addressing the issue and providing necessary
resources to homeless individuals.
RECOMMENDATION:
Staff recommends that the City Council authorize staff to apply for CDBG- Coronavirus
(CV) program funding for both the Food Bank Partnership program and the San
Bernardino County Sheriff Department’s H.O.P.E. Program. The Food Bank Partnership
Program will assist the many households experiencing economic hardship during the
COVID-19 epidemic and in need of basic nutritional goods. Due to COVID-19, the
growing homeless population is highly exposed as a vulnerable population during this
global pandemic lacking shelter, delivery services and resources.
Staff also recommends re-instituting the Sheriff Department’s H.O.P.E program to help
the homeless population within the community. With the increased call to enforce public
safety measures for COVID-19, there is also an increased need to monitor the welfare
of the homeless population by providing assistance.
Table 1: CDBG-CV Funding Recommendations
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Priority Applicant Funding Request Recommended Funding
1 Food Banks Partnerships $16,000 $16,000
2 H.O.P.E. Program $84,000 $84,000
Funding Recommendation $100,000
FISCAL IMPACT:
In addition to staff time incurred for project administration, there is a temporary fiscal
impact to the City’s General Fund because the City will need to advance grant funds,
with said advanced monies being later reimbursed by the County.
Budget appropriation for these grant allocations will be requested for the remainder of
Fiscal Year 2019-2020 and for the Fiscal Year 2020-2021 budget process.
ATTACHMENTS:
• CDBG-CV Guidelines and Schedule (PDF)
• CDBG-CV Application - HOPE Program (PDF)
• CDBG-CV Application - Food Banks Partnerships (PDF)
APPROVALS:
Steven Weiss Completed 05/07/2020 8:24 AM
City Attorney Completed 05/07/2020 10:17 AM
Finance Completed 05/07/2020 4:19 PM
City Manager Completed 05/07/2020 7:01 PM
City Council Pending 05/12/2020 6:00 PM
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CDBG-CV NOTICE OF FUNDING AVAILABILITY (NOFA) GUIDELINES
The County is currently seeking applications for its CDBG-CV program that supports activities that prevent and/or respond to the spread of COVID-19 or other infectious diseases and primarily benefit low- and moderate- income San Bernardino County
residents. These funds are provided by the U.S. Department of Housing and Urban Development (HUD) and are administered by the County through its Urban County/entitlement status.
This Notice of Funding Availability (NOFA) notice will cover a two-year period beginning
June 1, 2020 and ending June 30, 2022. Final expenditure and performance data will be due to the County no later than June 10, 2022 in order to closeout the program within the given timeframe.
CDBG-CV Application Guidelines
All proposed programs and/or projects must meet the CDBG eligibility requirements (24 CFR 570), primarily benefit low- and moderate-income persons, and have the purpose of preventing or responding to the spread of COVID-19 and other infectious diseases.
Public service programs and capital projects that benefit low and moderate-income
residents and that meet the County’s priority needs are strongly encouraged. The County’s priority needs can be found in the 2020-25 Consolidated Plan at http://sbcountycdha.com/community-development-and-housing-department/hud-plans-reports/.
For this NOFA process, your City will be limited to submitting no more than three (3) CDBG-CV applications. Under the CDBG-CV program, the 15% public service spending cap has been waived therefore you will not be limited to a certain number of public services funded by CDBG-CV.
To apply for CDBG-CV funds please:
•Prepare one (1) CDBG-CV application for each proposed CDBG-CV eligibleactivity. Each activity must specifically address an effect(s) of the COVID-19
disease or other infectious diseases within your community;
•Submit your CDBG-CV application(s) and e-Signature forms to the County email
address at CDBG.Info@cdh.sbcounty.gov.
o Your appointed County ECD Analyst will review your application for CDBGthreshold eligibility and may contact you if further detail regarding yourapplication is required. The threshold review process will be completedbetween May 4 through May 10, 2020;
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•Prepare one (1) CDBG-CV Prioritization Form that summarizes the distribution ofyour allocation of CDBG-CV funds to activities and submit it to the County by May
12, 2020;
o This document must be signed by a person with the authority to enter intoan agreement with the County. Please refer to your City’s procurementpolicy for contract approval and signatory thresholds. Additional Cityrequired levels of approval may be necessary (e.g. City Council approval).
Eligible CDBG-CV Activities All activities must meet the requirements of the CDBG program (24 CFR 570). Examples of the range of eligible activities that prevent and respond to the spread of infectious diseases include but are not limited to:
•New or Quantifiable Increased Public Services Activities (CDBG-CVfunds are not subject to the 15% Public Service spending cap)o Provide testing, diagnosis or other services at a fixed or mobile
location
o Meal delivery to quarantined individuals or individuals that need tomaintain social distancing due to medical vulnerabilities.o Job training to expand the pool of health care workers andtechnicians that are available to treat disease within the community.
Provide equipment, supplies or materials necessary to carry out apublic services.o Retroactive costs associated with the implementation of eligibleCDBG-CV public service activity.
Eligible costs for reimbursement must:
•Be related to public services activities designed toaddress the COVID-19 pandemic
•Have documentation to substantiate that the public
service is:
o Available to all residents in a particular primarilyresidential area, and at least 51% of thoseresidentsoLimited to a specific group of people, at least
51% of whom are L/M income persons.
•Building and Improvements, including Public FacilitiesoAcquisition, construction, reconstruction, or installation of public
works, facilities and site or other improvements
Construct a facility for testing, diagnosis or treatment.
Rehabilitate a community facility to establish an infectiousdisease clinic.o Rehabilitation of Building and improvements (including interim
assistance)
Rehabilitate a commercial building or closed school buildingto establish and infectious disease treatment clinic.
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Acquire and quickly rehabilitate a motel/hotel building toexpand capacity of hospitals to accommodate isolation ofpatients during recovery.
o Retroactive costs associated with the implementation of the public
facility/improvement.
Eligible costs for reimbursement must:
•Be related to public facility/improvements designed to
address the COVID-19 pandemic
•Benefit a particular area that is primarily residential,and at least 51% of those residents are L/M incomepersons; or
•Be used for an activity designed to benefit a particulargroup of persons at least 51% of whom are L/Mincome persons;
•Exclusively assists in the provision of housing to be
occupied by L/M income persons; or
•Be needed by one or more businesses to allowcreation or retention of jobs, primarily for L/M income
persons; or
•Be associated with facilities that are located in adesignated slum or blighted area and are designed toaddress one or more conditions which contributed to
the deterioration of the area.
San Bernardino County Use of CDBG-CV Funds It is our intent to use its CDBG-CV funding in the most efficient and effective way possible to address the COVID-19 outbreak. The County proposes to use its portion of the CDBG-
CV allocation to provide the following programs:
1)Small Business Grant/Loan Program2) Food Distribution Program
•Participating Cities may use their CDBG-CV allocation to fund City-
sponsored food distribution programs.
These activities will be available in the unincorporated areas of the County as well as the jurisdictions of our 13 CDBG Participating Cities. Details of these proposed programs are
forthcoming and will be available by or before the May 13, 2020 Board of Supervisors
meeting.
CDBG-CV APPLICATION SUBMITTAL PROCESS
Given the immediate timeline in which to apply, you will be allowed to submit your
signed applications via email to CDBG.Info@cdh.sbcounty.gov. These applications
are due by 4:00 p.m. on May 4, 2020, no exceptions.
Should you have any questions please contact your designated ECD Analyst before 12:00 noon on May 4, 2020.
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County ECD Analyst Email Address
Diane Cotto Diane.Cotto@cdh.sbcounty.gov
Kelly Graham Kelly.Graham@cdh.sbcounty.gov
Tom Ramirez Tom.Ramirez@cdh.sbcounty.gov
CDBG-CV NOFA Timeline and Deadlines Important milestones and due dates within the application process are as follows:
Action Milestones / Due Dates Availability of CDBG-CV Applications April 20, 2020
Deadline to submit CDBG-CV Applications. Due by or before 4:00 p.m. on May 4, 2020,May 4, 2020
County CDHA staff threshold review period and notification of
eligible CDBG-CV activities
May 4 - May
10, 2020
Participating Cities’ deadline to submit Prioritization Form to
County CDHA. Minutes
May 12, 2020
Release of San Bernardino County Public Hearing Notice May 13, 2020
San Bernardino County Board of Supervisor Meeting to approve San Bernardino County Substantial Amendment of its FY 2020-25 Consolidated Plan and FY 2020-21 Annual Action Plan
May 19, 2020
CDH submittal of Final 2020-2021 Annual Action Plan to HUD by or before May 21, 2020. May 21, 2020
(Note: Subject to change per further notice from HUD).
Thank you for your interest in our program, should you have any questions regarding the CDBG-CV application, please contact Diane Cotto, CDH Analyst by email at Diane.Cotto@cdh.sbcounty.gov.
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CDBG-CV Program Application
1
The following documents listed below must be submitted in the order listed, please be sure to submit all
attachments with your application. Applications must be submitted via email to CDBG.info@cdh.sbcounty.gov by 4:00 p.m. on May 4, 2020, no exceptions. Should you require more space than allowed in any of the text boxes, you may attach additional sheets. Please be sure
to identify and label the Exhibit number for each of your attachments.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Civil Rights Laws Compliance and HUD Good Standing
Exhibit 7: Signature and Assurances
Application Checklist (Non-Profits Only)
Maintenance And Operations Agreement (Construction Applications Only)
Supplemental Information Form (Optional)
Log Number (Office Use Only) San Bernardino County Community Development and Housing
Community Development Block Grant-CV
Application
F.7.b
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CDBG-CV Program Application
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City/State/Zip:
Phone:
Fax:
Email:
Applicant Type
Exhibit 1: Organization Information
Organization Name:
Organization Address:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Purpose, 2) Population Served, 3) Supportive Services, their Funding Sources, and Start/End Dates.
F.7.b
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CDBG-CV Program Application
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Exhibit 2: Project Information
Project Title:
Project Address:
County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District
Is this application for retroactive expenses or a request to create a new COVID-19 related CDBG-CV project? Please respond by marking one: Retroactive New
If you are requesting funds for a Retroactive COVID-19 related CDBG-CV project, provide the name of the Retroactive Project.
If this is an Application for a Retroactive COVID-19 related CDBG-CV Service project, please explain how this service was implemented and how pertinent CDBG-CV reporting documents were captured? (i.e
Provided Senior Meal Delivery services to 30 seniors and collected intake data through the telephone or Rehabilitated a commercial building or closed school building to establish an infectious disease treatment clinic, e.g., by replacing the HVAC system) Note: Activities must benefit persons of low and moderate
income.
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure
to identify and label the Exhibit number for each of your attachments.
F.7.b
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CDBG-CV Program Application
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If you are requesting funds for a new COVID-19 related CDBG-CV project, provide the name of the New Project.
If this is an Application for a new COVID-19 related CDBG-CV Service project, please explain how this service will be implemented and how pertinent CDBG-CV reporting documents will be captured? (i.e Provided Senior Meal Delivery services to 30 seniors and collect intake data through the telephone or Rehabilitate a commercial building or closed school building to establish an infectious disease treatment clinic, e.g., by replacing the HVAC system) Note: Activities must benefit persons of low and moderate income.
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to
identify and label the Exhibit number for each of your attachments.
Will this project provide an opportunity to hire minority-owned and women owned businesses?
If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project.
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to
identify and label the Exhibit number for each of your attachments.
F.7.b
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CDBG-CV Program Application
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Exhibit 3: COVID-19 Public Service Community Needs and
Target Population
Complete the table below for Public Service Applications.
COVID-19 Community Public Service Need:
Type of Services directly related to COVID-19 Target Population /Proposed Community:
Must serve low/mod
groups
Example: Mobile Senior Meal delivery for quarantined individuals Seniors
Exhibit 3A: COVID-19 Public Facility Priority Needs:
Complete the table below for Construction Applications. COVID-19 Related Public Facility’s Needs: Type of Improvements directly related to COVID-19 Type of Project Benefit: Must be 51% low/mod or
above Example: Rehabilitate a community facility to establish an infectious
disease treatment clinic.
Low/Mod Area
Please indicate the City/Target Area of the COVID-19 Project Beneficiaries. Also, describe the
geographic boundaries of the neighborhood, community or area in which clients of the proposed program
reside (attach a map if needed) Participating Cities: (i.e Redlands, Colton, Yucaipa)
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.
F.7.b
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CDBG-CV Program Application
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Exhibit 3B: Community Needs and Target Population/ Public Facility Priority Needs (continued)
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HIV or AIDS?
Does this project primarily help persons with disabilities?
Describe how this project meets the priority population and COVID-19 related activities selected.
Explain why this project is a COVID-19 related need and provide evidence to substantiate the need.
Describe what gaps of COVID-19 related service in the county this project fills. Note: Substitution of CDBG funds for private, State or other Federal funds is not allowed
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.
F.7.b
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What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff
involved with the project if there is project turnover? Please address any factor that is critical to project success.
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.
F.7.b
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Exhibit 4: Project Budget & Sources
Please fill out only one of the applicable Project Budgets below.
Public Service Project Budget
Requested CDBG-CV Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
Space Rent
Insurance
Consumable Supplies
Other:
SUB-TOTAL
Total Project Budget Cost: (CDBG-CV Share + Other Source)
For Construction, provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a)project should be completed in one phase if possible, or if phased, operationalcapability of the phases should be independent of each other: (b) a phasedproject should be prioritized and broken into distinct parts, with estimated cost andpriority for each part; (c) apply federal prevailing wage rates to constructionprojects over $2,000.
Construction Project Budget
Requested CDBG-CV
Share: ($) Other Source: ($)
Architectural and engineering services Site acquisition
Local Review application
Construction
Other Construction:
SUB-TOTAL
Total Project Budget Cost: (CDBG-CV Share + Other
Source)
F.7.b
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CDBG-CV Program Application
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Exhibit 4A: CDBG-CV Leveraging Information
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building,
equipment, materials, services and volunteer time.
Source of Funding: Type of Funding: (Grant Name, EFSP Money) Amount ($): Date Available:
(11/22/2016)
Federal Funding
State
Funding
County Funding
Private Funding
Other:
Total Leveraging Funds
F.7.b
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Exhibit 5: Performance and Outcomes
(Public Service Only)
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
•In column 1 identify activities that will be completed (e.g. intervention,counseling, and case management).
•In column 2 indicate the number of Unduplicated Clients to be served.
•In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1) Unduplicated Clients to be
Served (2)
Duplicated Clients projected to be
served (3)
Performance and Outcomes: Answer the following narrative questions using minimum funds requested.
Indicate a timeline of services provided to client(s) in order to meet project outcome(s).
Describe how your agency determines client(s) success.
Describe your methodology to evaluate project outcomes.
Explain how the project will meet contract goals and milestones and be completed by May 31, 2022.
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to
identify and label the Exhibit number for each of your attachments.
F.7.b
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CDBG-CV Program Application
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Exhibit 6: Civil Rights Laws Compliance
and HUD Good Standing
Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition
Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homeless- assistance-act-amended-by-hearth-act-of-2009/
If you answered “Yes”, please explain the circumstances and outcome below.
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to
identify and label the Exhibit number for each of your attachments.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance
or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
F.7.b
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CDBG-CV Program Application
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Exhibit 7: Signature and Assurances
E-Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant-CV
Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Applicant Title:
Applicant Name:
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order
for the applicant to electronically sign the Community Development Block Grant-CV (CDBG-CV) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant- CV (CDBG–CV) Funding Application. I understand that
CDHA may change the CDBG-CV application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG-CV funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG-CV funding application system constitutes my electronic signature. I
understand that any information and documents submitted using my name is electronically certifying my signature. I
understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be
by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA
immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is
for my own use, and that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
CDBG- CV funding cycle or I choose to cancel this request via written notification to the CDHA. I understand that it is
my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated
association with the below-listed applicant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
F.7.b
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Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
The original hard copy of the E-Signature Agreement must be submitted by mail.
Please only send the original signed copy of this E-Signature Authorization
agreement to: Community Development and Housing Agency,
Community Development and Housing,
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043
Attn: CDBG-CV Project Application
F.7.b
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CDBG-CV Application Checklist (If Coordinating with a Non-Profit Organization)
Please include one copy of each item listed below with the application. If you are not submitting these
items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. Note: The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the Federal InternalRevenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management(SAM) website: https://sam.gov/SAM/pages/public/index.jsf
o Agency cannot be funded if they have been debarred in the past.
o Provide board minutes/letter that authorizes the executive director or programmanager to run the project.
If your application is funded, you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
F.7.b
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CDBG-CV Program Application
15
Maintenance and Operations Agreement (Construction Applications Only) Please keep in mind the Maintenance and Operations cost is ineligible for CDBG-CV funds.
All capital improvements or facilities will require a Maintenance and Operation (M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi-public, or non-profit entity has the financial capacity and is willing to assume the Maintenance
and Operation (M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the "Estimated Annual Maintenance and Operation Budget" part of this section. To the best of this body's ability, it has determined this budget to be a true and accurate
estimate of the annual M & O costs for the proposed project.
It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant-CV program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be
released. NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG-CV funding.
Proposed Project:
Legal/ Incorporated Name of Prospective M&O Entity:
Address:
Federal I.D. Number of M&O Entity:
Signature: Title:
Print Name: Date:
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CDBG-CV Program Application
16
Maintenance and Operations Expenses (Construction Applications Only)
Utilities Amount ($):
Electric
Water
Gas
Telephone
Disposal Service
Other:
Sub-Total
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:
Sub-Total
Maintenance – Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:
Sub-Total
Insurance
Liability
Fire
Other:
Sub-Total
F.7.b
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CDBG-CV Program Application
17
Personnel
Maintenance
Secretary
Administrator
Program Staff
Other:
Sub-Total
M& O Annual Expense Total
List out all sources and liabilities such as budget sources, membership, user fees, etc.
Revenue Sources: Amount ($):
Budgeted Revenue Total
Assets/ Liabilities Amount ($):
Budgeted Revenue minus M&O Expense
F.7.b
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CDBG-CV Program Application
18
Supplemental Information:
Please include any supplemental comments or information in this area
F.7.b
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CDBG-CV Program Application
1
The following documents listed below must be submitted in the order listed, please be sure to submit all
attachments with your application. Applications must be submitted via email to CDBG.info@cdh.sbcounty.gov by 4:00 p.m. on May 4, 2020, no exceptions. Should you require more space than allowed in any of the text boxes, you may attach additional sheets. Please be sure
to identify and label the Exhibit number for each of your attachments.
Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Civil Rights Laws Compliance and HUD Good Standing
Exhibit 7: Signature and Assurances
Application Checklist (Non-Profits Only)
Maintenance And Operations Agreement (Construction Applications Only)
Supplemental Information Form (Optional)
Log Number (Office Use Only) San Bernardino County Community Development and Housing
Community Development Block Grant-CV
Application
F.7.c
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CDBG-CV Program Application
2
City/State/Zip:
Phone:
Fax:
Email:
Applicant Type
Exhibit 1: Organization Information
Organization Name:
Organization Address:
Authorized Person Name:
Authorized Person’s Title:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Application Contact Person’s Name:
Application Contact Person’s Title:
Explain the Agency’s 1) Purpose, 2) Population Served, 3) Supportive Services, their Funding Sources, and Start/End Dates.
F.7.c
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CDBG-CV Program Application
3
Exhibit 2: Project Information
Project Title:
Project Address:
County Supervisorial District where project will be located:
1st District 2nd District 3rd District 4th District 5th District
Is this application for retroactive expenses or a request to create a new COVID-19 related CDBG-CV project? Please respond by marking one: Retroactive New
If you are requesting funds for a Retroactive COVID-19 related CDBG-CV project, provide the name of the Retroactive Project.
If this is an Application for a Retroactive COVID-19 related CDBG-CV Service project, please explain how this service was implemented and how pertinent CDBG-CV reporting documents were captured? (i.e
Provided Senior Meal Delivery services to 30 seniors and collected intake data through the telephone or Rehabilitated a commercial building or closed school building to establish an infectious disease treatment clinic, e.g., by replacing the HVAC system) Note: Activities must benefit persons of low and moderate
income.
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure
to identify and label the Exhibit number for each of your attachments.
F.7.c
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CDBG-CV Program Application
4
If you are requesting funds for a new COVID-19 related CDBG-CV project, provide the name of the New Project.
If this is an Application for a new COVID-19 related CDBG-CV Service project, please explain how this service will be implemented and how pertinent CDBG-CV reporting documents will be captured? (i.e Provided Senior Meal Delivery services to 30 seniors and collect intake data through the telephone or Rehabilitate a commercial building or closed school building to establish an infectious disease treatment clinic, e.g., by replacing the HVAC system) Note: Activities must benefit persons of low and moderate income.
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to
identify and label the Exhibit number for each of your attachments.
Will this project provide an opportunity to hire minority-owned and women owned businesses?
If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project.
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to
identify and label the Exhibit number for each of your attachments.
F.7.c
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CDBG-CV Program Application
5
Exhibit 3: COVID-19 Public Service Community Needs and
Target Population
Complete the table below for Public Service Applications.
COVID-19 Community Public Service Need:
Type of Services directly related to COVID-19 Target Population /Proposed Community:
Must serve low/mod
groups
Example: Mobile Senior Meal delivery for quarantined individuals Seniors
Exhibit 3A: COVID-19 Public Facility Priority Needs:
Complete the table below for Construction Applications. COVID-19 Related Public Facility’s Needs: Type of Improvements directly related to COVID-19 Type of Project Benefit: Must be 51% low/mod or
above Example: Rehabilitate a community facility to establish an infectious
disease treatment clinic.
Low/Mod Area
Please indicate the City/Target Area of the COVID-19 Project Beneficiaries. Also, describe the
geographic boundaries of the neighborhood, community or area in which clients of the proposed program
reside (attach a map if needed) Participating Cities: (i.e Redlands, Colton, Yucaipa)
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.
F.7.c
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CDBG-CV Program Application
6
Exhibit 3B: Community Needs and Target Population/ Public Facility Priority Needs (continued)
HUD Demographics: (Yes/No)
Does this project help prevent homelessness?
Does this project help the homeless?
Does this project help those with HIV or AIDS?
Does this project primarily help persons with disabilities?
Describe how this project meets the priority population and COVID-19 related activities selected.
Explain why this project is a COVID-19 related need and provide evidence to substantiate the need.
Describe what gaps of COVID-19 related service in the county this project fills. Note: Substitution of CDBG funds for private, State or other Federal funds is not allowed
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.
F.7.c
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CDBG-CV Program Application
7
What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff
involved with the project if there is project turnover? Please address any factor that is critical to project success.
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to identify and label the Exhibit number for each of your attachments.
F.7.c
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CDBG-CV Program Application
8
Exhibit 4: Project Budget & Sources
Please fill out only one of the applicable Project Budgets below.
Public Service Project Budget
Requested CDBG-CV Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
Space Rent
Insurance
Consumable Supplies
Other:
SUB-TOTAL
Total Project Budget Cost: (CDBG-CV Share + Other Source)
For Construction, provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a)project should be completed in one phase if possible, or if phased, operationalcapability of the phases should be independent of each other: (b) a phasedproject should be prioritized and broken into distinct parts, with estimated cost andpriority for each part; (c) apply federal prevailing wage rates to constructionprojects over $2,000.
Construction Project Budget
Requested CDBG-CV
Share: ($) Other Source: ($)
Architectural and engineering services Site acquisition
Local Review application
Construction
Other Construction:
SUB-TOTAL
Total Project Budget Cost: (CDBG-CV Share + Other
Source)
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CDBG-CV Program Application
9
Exhibit 4A: CDBG-CV Leveraging Information
Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building,
equipment, materials, services and volunteer time.
Source of Funding: Type of Funding: (Grant Name, EFSP Money) Amount ($): Date Available:
(11/22/2016)
Federal Funding
State
Funding
County Funding
Private Funding
Other:
Total Leveraging Funds
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CDBG-CV Program Application
10
Exhibit 5: Performance and Outcomes
(Public Service Only)
Definitions:
Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):
Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):
Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
•In column 1 identify activities that will be completed (e.g. intervention,counseling, and case management).
•In column 2 indicate the number of Unduplicated Clients to be served.
•In column 3 identify the number of Duplicated Clients to be served.
Activities to be Completed (1) Unduplicated Clients to be
Served (2)
Duplicated Clients projected to be
served (3)
Performance and Outcomes: Answer the following narrative questions using minimum funds requested.
Indicate a timeline of services provided to client(s) in order to meet project outcome(s).
Describe how your agency determines client(s) success.
Describe your methodology to evaluate project outcomes.
Explain how the project will meet contract goals and milestones and be completed by May 31, 2022.
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to
identify and label the Exhibit number for each of your attachments.
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CDBG-CV Program Application
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Exhibit 6: Civil Rights Laws Compliance
and HUD Good Standing
Answer the following questions.
Has your organization been a past recipient of assistance under a HUD McKinney Act program or the
HUD Single Family Property Disposition Homeless Program?
If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition
Homeless Program? https://www.hudexchange.info/resource/1715/mckinney-vento-homeless- assistance-act-amended-by-hearth-act-of-2009/
If you answered “Yes”, please explain the circumstances and outcome below.
Should you require more space than allowed in the text box, you may attach additional sheets. Please be sure to
identify and label the Exhibit number for each of your attachments.
Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications
will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by
the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or
regulations as a result of formal administrative proceedings, unless the applicant is operating under a
HUD-approved compliance agreement designed to correct the area of noncompliance or is currently
negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under
Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a
civil rights violation in a civil action brought against the Organization by a private individual, unless the
applicant is operating in compliance with a court order designed to correct the area of noncompliance
or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the
processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of
1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8)
and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504
regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please
attach a brief description.
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CDBG-CV Program Application
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Exhibit 7: Signature and Assurances
E-Signature Authorization
San Bernardino County
Community Development and Housing Agency
Community Development Block Grant-CV
Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Applicant Title:
Applicant Name:
In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an
original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order
for the applicant to electronically sign the Community Development Block Grant-CV (CDBG-CV) application documents
online. This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee
(with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to
the CDHA.
Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to
enter into agreements on behalf of the below-listed applicant. CDHA may rely on the receipt of such agreements executed
and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the
electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten
signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization
Agreement, I authorize the CDHA to accept, via electronic submission, documents submitted from the below-listed applicant
as required by the CDHA’s Community Development Block Grant- CV (CDBG–CV) Funding Application. I understand that
CDHA may change the CDBG-CV application system from time to time. I agree that the below-listed applicant will
electronically sign all documents requiring a signature related to the CDBG-CV funding application.
My signature on this form certifies that:
I agree that entering my name in the CDBG-CV funding application system constitutes my electronic signature. I
understand that any information and documents submitted using my name is electronically certifying my signature. I
understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be
by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDHA
immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is
for my own use, and that I will not delegate it or share it with any individual.
This request is effective immediately upon receipt by the CDHA and will remain in effect until the end of the
CDBG- CV funding cycle or I choose to cancel this request via written notification to the CDHA. I understand that it is
my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated
association with the below-listed applicant.
By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:
Non-discrimination:
This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to
participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion,
or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in
religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for
by this grant.
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CDBG-CV Program Application
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Accountability:
We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only
on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all
expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any
unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses
to the County, if requested, by the required date.
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under
our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and
regulations to the fullest extent possible.
Non-collusion:
This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named;
the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/
herself an advantage over any other proposer.
Applicant Information
Applicant Name:
Application Title:
Agency Name: Federal Tax ID No.:
Mailing Address: Phone No.:
Email Address: Fax No:
Authorized Signature
Print Name: Print Title:
Signature: Date:
The original hard copy of the E-Signature Agreement must be submitted by mail.
Please only send the original signed copy of this E-Signature Authorization
agreement to: Community Development and Housing Agency,
Community Development and Housing,
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043
Attn: CDBG-CV Project Application
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CDBG-CV Program Application
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CDBG-CV Application Checklist (If Coordinating with a Non-Profit Organization)
Please include one copy of each item listed below with the application. If you are not submitting these
items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. Note: The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget
o List of agency’s Board of Directors, including names and addresses
o Proof of existing non-profit/tax-exempt status (Letters from the Federal InternalRevenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management(SAM) website: https://sam.gov/SAM/pages/public/index.jsf
o Agency cannot be funded if they have been debarred in the past.
o Provide board minutes/letter that authorizes the executive director or programmanager to run the project.
If your application is funded, you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
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CDBG-CV Program Application
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Maintenance and Operations Agreement (Construction Applications Only) Please keep in mind the Maintenance and Operations cost is ineligible for CDBG-CV funds.
All capital improvements or facilities will require a Maintenance and Operation (M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi-public, or non-profit entity has the financial capacity and is willing to assume the Maintenance
and Operation (M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the "Estimated Annual Maintenance and Operation Budget" part of this section. To the best of this body's ability, it has determined this budget to be a true and accurate
estimate of the annual M & O costs for the proposed project.
It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant-CV program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be
released. NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG-CV funding.
Proposed Project:
Legal/ Incorporated Name of Prospective M&O Entity:
Address:
Federal I.D. Number of M&O Entity:
Signature: Title:
Print Name: Date:
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CDBG-CV Program Application
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Maintenance and Operations Expenses (Construction Applications Only)
Utilities Amount ($):
Electric
Water
Gas
Telephone
Disposal Service
Other:
Sub-Total
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:
Sub-Total
Maintenance – Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:
Sub-Total
Insurance
Liability
Fire
Other:
Sub-Total
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CDBG-CV Program Application
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Personnel
Maintenance
Secretary
Administrator
Program Staff
Other:
Sub-Total
M& O Annual Expense Total
List out all sources and liabilities such as budget sources, membership, user fees, etc.
Revenue Sources: Amount ($):
Budgeted Revenue Total
Assets/ Liabilities Amount ($):
Budgeted Revenue minus M&O Expense
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CDBG-CV Program Application
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Supplemental Information:
Please include any supplemental comments or information in this area
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AGENDA REPORT
MEETING DATE: May 12, 2020 Council Item
TITLE: Second Reading and Adoption of Ordinance to Adopt by
Reference the 2019 California Fire Code with Local
Amendments
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: Direct the City Attorney to Read the Title of, Waive further
reading of, and Adopt the ordinance entitled AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ADOPTING BY
REFERENCE THE 2019 CALIFORNIA FIRE CODE AS
AMENDED BY SAN BERNARDINO COUNTY FIRE
PROTECTION DISTRICT ORDINANCE NO. 20-01 AND
REPEALING AND REPLACING GRAND TERRACE
MUNICIPAL CODE CHAPTER 15.18 IN ITS ENTIRETY TO
INCORPORATE THE NEW CODE AS AMENDED
2030 VISION STATEMENT:
This amendment supports the City’s 2030 Vision Plan, Goal #3 to Promote Economic
Development by preparing for future development by updating the zoning and
development codes.
BACKGROUND/DISCUSSION:
On April 28, 2020, the City Council adopted a resolution ratifying the San Bernardino
County Fire Protection District Board’s adoption of the 2019 California Fire Code with
local amendments for enforcement within the City of Grand Terrace. The City Council
also conducted a first reading and introduced the proposed ordinance included as part
of this staff report. The proposed ordinance amends Section 15.18 of the Grand Terrace
Municipal Code to incorporate the 2019 California Fire Code as amended by the San
Bernardino County Fire Protection District Board.
No changes have been made to the proposed ordinance since its introduction.
Accordingly, the ordinance is now ready for second reading and adoption by the City
Council. It should be noted that, prior to taking action to adopt the ordinance, a public
hearing is required to be conducted.
The ordinance complies with state laws regarding categorical exemptions from
California Environmental Quality Act (CEQA) review pursuant to CEQA Guideline
Section 15061(b)(3), "General Rule."
FISCAL IMPACT:
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There is no fiscal impact relating to the adoption of this Ordinance.
ATTACHMENTS:
• 5-12-2020 Ordinance_Chapter 15.18 (DOCX)
• SBCFPD Fire Code Ordinance 20-01.signed (PDF)
APPROVALS:
Steven Weiss Completed 04/29/2020 12:20 PM
City Attorney Completed 05/04/2020 4:57 PM
Finance Completed 05/05/2020 4:51 PM
City Manager Completed 05/07/2020 7:00 PM
City Council Pending 05/12/2020 6:00 PM
G.8
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ORDINANCE NO. ____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ADOPTING BY
REFERENCE THE 2019 CALIFORNIA FIRE CODE AS
AMENDED BY SAN BERNARDINO COUNTY FIRE
PROTECTION DISTRICT ORDINANCE NO. 20-01 AND
REPEALING AND REPLACING GRAND TERRACE
MUNICIPAL CODE CHAPTER 15.18 IN ITS ENTIRETY TO
INCORPORATE THE NEW CODE AS AMENDED
WHEREAS, every three years, the State of California through the State Fire
Marshal amends and adopts the California Fire Code; and
WHEREAS, local jurisdictions must enforce the State Code; and
WHEREAS, fire districts may make local code amendments; and
WHEREAS, the San Bernardino County Fire Protection District has responsibility
for enforcement of the California Fire Code within the City of Grand Terrace; and
WHEREAS, the San Bernardino County Fire Protection District has developed
amendments suited to our local conditions; and
WHEREAS, the San Bernardino County Board of Supervisors acting as the Board
of Directors for the San Bernardino County Fire Protection District voted to adopt these
local amendments on January 28, 2020, pursuant to its Ordinance No. 20-01; and
WHEREAS, on April 28, 2020, the Grand Terrace City Council adopted
Resolution _______ ratifying the San Bernardino County Fire Protection District’s
adoption of the 2019 California Fire Code which are enforceable in the City of Grand
Terrace; and
WHEREAS, on May 12, 2020, the City Council of the City of Grand Terrace
conducted a duly noticed public hearing at the Grand Terrace City Hall Council
Chambers located 22795 Barton Road on this Ordinance and concluded the hearing
that date; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have
occurred.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Council hereby finds that adoption by reference of the state
fire code with local amendments does not constitute a project as defined by the
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Ordinance No. Page 2
California Environmental Quality Act Guidelines Section 15378, therefore, no
environmental review is required.
SECTION 2. The City Council finds that the above-stated recitals are true and
correct and are incorporated herein by this reference.
SECTION 3. The City Council hereby adopts by reference the 2019 California Fire
Code as amended by the San Bernardino County Fire Protection District Ordinance No.
20-01. A true and correct copy of the 2019 California Fire Code and Ordinance No. 20-01
are on file with the City Clerk and available for public review.
SECTION 4. Chapter 15.18 is repealed in its entirety and replaced with the
following:
“Chapter 15.18 CALIFORNIA FIRE CODE
Section 15.18.010 Adoption of the California Fire Code
The 2019 California Fire Code, with local amendments, as provided in San Bernardino
County Fire Protection District Ordinance No. 20-01, is hereby adopted by this
reference and concurrently ratified by Resolution of the City Council.”
SECTION 5. Penalty Provisions. All violations of Title 15 of the Grand Terrace
Municipal Code shall be punishable pursuant to Chapter 15.04 of Title 15 of the Grand
Terrace Municipal Code (“Chapter 15.04”) and as it may be amended from time to time.
The current text of Chapter 15.04 as of the effective date of this Ordinance is set forth in
full in Exhibit “A” of this Ordinance and is incorporated herein by this reference.
SECTION 6. Any provision of the Municipal Code or appendices thereto
inconsistent with the provisions of the Ordinance, to the extent of such inconsistencies
and no further, are repealed or modified to that extent necessary to affect the provisions
of this Ordinance.
SECTION 7. If any section, subsection, sentence, clause, phrase or portion of this
Ordinance is for any reason held out to be invalid or unconstitutional by the decision of any
court of competent jurisdiction, such decision will not affect the validity of the remaining
portions of this Ordinance. The City Council of the City of Grand Terrace hereby declares
that it would have adopted this Ordinance and each section, subsection, sentence, clause,
phrase or portion thereof irrespective of the fact that any one or more sections, subsection,
sentence clause, phrases or portions be declared valid or unconstitutionally.
SECTION 8. The Mayor shall sign and the City Clerk shall attest to the passage of
this Ordinance. The City Clerk shall cause the same to be published once in the official
newspaper within 15 days after its adoption. This Ordinance shall become effective 30
days from its adoption.
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Ordinance No. Page 3
APPROVED AND ADOPTED this 12th day of May 2020.
____________________
Darcy McNaboe
Mayor
ATTEST:
_____________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
_____________________
Adrian R. Guerra
City Attorney
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Ordinance No. Page 4
EXHIBIT A
CHAPTER 15.04 OF TITLE 15 OF THE GRAND TERRACE MUNICIPAL CODE
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Ordinance No. Page 5
Chapter 15.04 - GENERAL PROVISIONS FOR UNIFORM CODES
15.04.010 - Applicability.
The requirements of this Chapter are general in nature and apply to all the provisions in
this Title.
15.04.020 - Substitution of references.
Whenever in any of the codes adopted in this Title there appears a reference to the
following names or terms, those names or terms shall be deemed and construed as
follows:
A. "Administrative Authority," "Building Official," "Electrical Safety Engineer" or any
other similar terms which makes reference to the individual official, board,
department or agency created by law to administer and enforce the provisions of
the code adopted in this Title shall mean the "Director of Building and Safety and
his authorized assistants."
B. "City of" or any similar reference to a political entity means the incorporated
territory of the City.
15.04.030 - Findings.
The City Council finds that these regulations and provisions and those of the codes
adopted in this Title are in compliance with Section 17922 of the Health and Safety
Code of the State of California and that the modifications and changes herein made to
the model codes adopted in this Chapter are necessary due to local conditions. A copy
of the ordinance adopting this provision shall be forwarded to the Department of
Housing and Community Development of the State of California by the City Clerk, and
the copy will serve to satisfy the requirement of filing of findings as stated in Section
17958.7 of the Health and Safety Code of the State of California.
15.04.040 - Permit fees.
Any and all references to fees in any of the uniform codes adopted in this title are
deleted; such fees shall be set by resolution of the city council.
15.04.050 - Annual permits.
A. Where any person, firm or corporation in the course of normal maintenance
procedures proposes to install, alter or repair any electrical wiring, devices,
appliances, plumbing, drainage systems, septic tanks, seepage pits, leaching
lines, heating, ventilating, refrigeration or water conservation equipment in an
existing facility located on property under the direct control of such person, firm
or corporation and is able to, and does in fact, furnish inspection service which
meets the requirements and rules and regulations of this code, and whose
operations are under the continuous supervision of a professional engineer or
engineers, duly registered with and licensed by the state of California, such
person, firm or corporation shall not be required to obtain approval at each
consecutive inspection step of the installation, alteration or repair but shall be
required only to obtain an annual permit or annual permits and assure that the
work in progress is accessible to the director of building and safety for such
periodic inspections as he may deem necessary.
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Ordinance No. Page 6
B. The fee for each separate annual permit (electrical, plumbing, mechanical) shall
be based upon the number of employees doing work in the crafts covered in
each annual permit in accordance with a resolution of the city council.
C. The designated responsible supervising engineer shall file with the building and
safety department a written report specifying the work done under the issued
annual permit. Such written report shall be filed with the department of building
and safety within thirty days following the end of the fiscal year for which the
permit was issued.
15.04.060 - Enforcement—Appeals.
It shall be the duty of the director of building and safety to enforce the provisions of the
Uniform Building Code, National Electrical Code, Uniform Mechanical Code, Uniform
Plumbing Code and Uniform Solar Energy Code, respectively, and to determine the
intent and meaning thereof. Any determination or decision, made by the director of
building and safety, which is in dispute, is subject to review and final decision by the city
council or by a board of appeals as established by Section 204 of the Uniform Building
Code, 1979 Edition.
15.04.070 - Soil report.
A. Subdivision maps shall not be given a final approval until a preliminary soil
report, prepared by a civil engineer, registered by the state of California, has
been filed with and approved by the director of building and safety.
B. The preliminary soil report shall indicate the presence, if any, of expansive soils
or any other soil problem which, if not corrected, would lead to structural defects.
If defective soil conditions are indicated, the preliminary report shall include
recommendations for corrective measures intended to prevent structural damage
to buildings erected on the site. Acceptance and approval of these
recommendations shall not preclude the consideration and approval of alternate
methods of correction which may be submitted by any other California-registered
civil engineer when accompanying a permit application for construction of a
specific building or buildings.
C. The preliminary soil report shall be based upon test borings or excavations. The
number of borings or excavations shall be adequate to determine fully the extent
and degree of soil problems, if any, which exist in the proposed subdivision;
provided, however, that not less than three such borings or excavations shall be
required for each report. If critically defective soil conditions are disclosed by
initial borings or excavations, additional borings or excavations shall be made at
the probable building location on each lot or parcel within the subdivision.
Appropriate notations shall be made upon the subdivision map so as to indicate
the location and type of defective soil noted in the preliminary report.
D. The director of building and safety shall approve the preliminary soil report:
1. If no defective soils are present on the site; or
2. If the corrective measures recommended in the report would be likely to
prevent structural damage to any buildings constructed on the site.
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Ordinance No. Page 7
E. The preliminary soil report may be waived when the sole purpose of the
subdivision map is to assemble small lots or parcels into larger lots or parcels to
define, adjust or correct property lines of existing subdivisions.
F. The issuance of a building permit for the construction of a building on a lot or
parcel of land which has been found to have defective soils shall be conditioned
to the incorporation of an approved corrective measure intended to prevent
structural damage to the building.
15.04.080 - Water conservation.
Water used as a coolant in any stationary equipment or machinery, or water utilized for
heating or cooling in an industrial process, shall not be wasted but shall be recirculated
and reused. Every evaporative cooler shall be equipped with a circulating pump.
15.04.090 - Deadline for on-site improvements.
On-site improvements required by the terms of Title 18 must be completed or a cash
deposit submitted and approved prior to occupancy or prior to connection of utilities.
15.04.100 - Work started without permit.
Where work for which a permit is required by the codes adopted in this title is started or
proceeded with prior to obtaining the permit, the specified fees shall be doubled, but the
payment of such penalty fee shall not relieve any persons from fully complying with the
requirements of these codes in the execution of the work nor from any other penalties
prescribed in this code; provided, however, that this provision shall not apply to
emergency work when it is proved to the satisfaction of the director of building and
safety that such work was urgently necessary and that it was not practical to obtain a
permit therefor before commencement of the work. In all such cases a permit must be
obtained as soon as it is practical to do so, and if there is an unreasonable delay in
obtaining such permit, a double fee as provided in this section shall be charged. Any
section in any of the codes adopted in this title which is in conflict to this section is
repealed.
15.04.110 - Interpretation of minimum requirements.
In interpreting and applying the provisions of this title, its provisions shall be held to be
the minimum requirements for the promotion of public health, safety and general
welfare.
15.04.120 - Nuisance abatement.
Any building or structure erected or maintained, or any use of property contrary to the
provisions of this title is a public nuisance and the city attorney shall, upon order of the
director of building and safety, immediately commence an action or actions, proceeding
or proceedings, for the abatement, removal and enjoinment thereof in the manner
provided by law and shall take such steps and shall apply to such court or courts as
may have jurisdiction to grant such relief as will abate or remove such building, structure
or use, and restrain and enjoin any person from erecting or maintaining such building or
structure or using any property contrary to the provisions of this title. It shall be the right
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Ordinance No. Page 8
and duty of every citizen to participate and assist the city officials in the enforcement of
the provisions of this title.
15.04.130 - Remedies cumulative.
All remedies provided for in this title shall be cumulative and not exclusive. The
conviction and punishment of any person under this title shall not relieve such person
from the responsibility of correcting prohibited conditions or removing prohibited
buildings, structures or improvements, nor prevent the enforced correction or removal
thereof.
15.04.140 - Notice of administrative action.
A notice of pendency of administrative action or proceeding may be filed in the city
clerk's office at the time of commencement of action or proceeding or at any time before
final judgment or order. The city clerk shall record
and index the pendency of action in the name of each person specified in the action or
proceeding. After all required work has been completed and approved, the director of
building and safety shall record in the office of the city clerk a document terminating the
above notice.
15.04.150 - Action by City.
In the event that any person, firm or corporation fails, neglects or refuses to demolish,
remove, abate or correct a structure or condition existing in violation of this Title, upon
his or its property, after a civil court order or criminal conviction obtained pursuant to this
Chapter the City Council may order the Director of Building and Safety to demolish,
remove, abate or correct the offending structure or condition. A statement of the cost of
such work shall be transmitted to the City Council, which shall cause the same to be
paid and levied as a special assessment against the property.
15.04.160 - Violation—Penalty.
Any person, firm or corporation, whether as principal, agent, employee or otherwise,
violating or causing or permitting the violation of any of the provisions of this Title, or of
any permit or exception granted under this Title, is guilty of a misdemeanor and upon
conviction thereof shall be punishable as provided in Chapter 1.16 of this Code. No
suspension of sentence or probation shall be granted to any such violator unless there
is included in the terms thereof that the violator shall comply with the provisions which
he has been convicted of violating and shall abate or correct the illegal condition,
alteration, enlargement, conversion, movement or maintenance of any building
established, constructed, operated or maintained contrary to the provisions of this Code.
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AGENDA REPORT
MEETING DATE: May 12, 2020 Council Item
TITLE: Second Reading and Adoption of Ordinance Amending
Titles 4, 5, 6, 8, 10, 12, and 13 of the Grand Terrace
Municipal Code to Authorize the Adoption of Certain Fees
and Deposits by Resolution
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Direct the City Attorney to Read the Title of, Waive further
reading of, and Adopt the Ordinance entitled “AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA AMENDING SECTIONS
IN TITLES 4, 5, 6, 8, 10, 12, AND 13 OF THE GRAND
TERRACE MUNICIPAL CODE TO AUTHORIZE THE CITY
COUNCIL TO ADOPT CERTAIN FEES AND DEPOSITS
BY RESOLUTION”
2030 VISION STATEMENT:
This staff report supports Goal #1 "Ensuring Our Fiscal Viability", and, specifically, the
action item “Ensure Appropriate Cost Recovery for Services.”
BACKGROUND/DISCUSSION:
On April 14, 2020, the City Council Introduced an Ordinance to amend Sections in Titles
4, 5, 6, 8, 10, 12 and 13 of the Grand Terrace Municipal Code to authorize the City
Council to adopt certain fees and deposits by resolution. No changes have been made
to the proposed ordinance since its introduction, which has been attached to this report
and is now ready for second reading and adoption.
FISCAL IMPACT:
Adoption of the Ordinance will not impact the General Fund.
ATTACHMENTS:
• Ordinance on Fee Code Revision (DOC)
APPROVALS:
Cynthia A. Fortune Completed 05/07/2020 4:15 PM
Finance Completed 05/07/2020 4:15 PM
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Public Works Completed 05/07/2020 4:25 PM
Planning & Development Services Completed 05/07/2020 4:26 PM
City Attorney Completed 05/07/2020 4:46 PM
City Manager Completed 05/07/2020 6:59 PM
City Council Pending 05/12/2020 6:00 PM
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01247.0007/631167.10 Ordinance No. ___ Page 1 of 15 _____, 2020
ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA AMENDING SECTIONS IN TITLES 4, 5, 6, 8,
10, 12, AND 13 OF THE GRAND TERRACE MUNICIPAL CODE TO
AUTHORIZE THE CITY COUNCIL TO ADOPT CERTAIN FEES AND
DEPOSITS BY RESOLUTION
WHEREAS, Article XI, section 7 of the California Constitution provides cities with
broad police power to make and enforce within its limits all local, police, sanitary, and
other ordinances and regulations not in conflict with general laws.
WHEREAS, this broad police power includes the ability to impose administrative
fees for business regulations and provision of public services to reimburse the City’s
costs of providing such regulations and services (“Fees”).
WHEREAS, the Grand Terrace Municipal Code specifies the dollar amount for
certain Fees and related deposits.
WHEREAS, given the regularity of changes in the City’s costs in providing
regulation and services pursuant to the Grand Terrace Municipal Code, the City desires
to permit amendment of the Fees by City Council resolution, which will allow the City
greater procedural flexibility to respond to changes and increases in the City’s costs.
WHEREAS, this Ordinance only changes the manner in which the City adopts
and updates certain identified fees and deposits in the manner specified, and does not
repeal or otherwise rescind any previously adopted fees and deposits and does not
create new or increase any fees or deposits. Adoption of any new or increased fees and
deposits must still comply with applicable requirements of State law.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY GRAND TERRACE
DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Council hereby specifically finds that all of the facts set
forth in the above Recitals are true and correct and are incorporated herein as findings
of the City Council.
SECTION 2. Section 4.08.060 of the Grand Terrace Municipal Code is amended
in its entirety to read as follows:
“4.08.060 – Duplicate license fees set by resolution. Each person seeking
a duplicate of a previously issued license shall pay a duplicate license fee
as set by resolution of the City Council.”
SECTION 3. Section 4.08.070 of the Grand Terrace Municipal Code is amended
in its entirety to read as follows:
“4.08.070 – Amended licenses. Each person seeking to have their
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01247.0007/631167.10 Ordinance No. Page 2 of 15 ______, 2020
business license amended to conduct business at a new location shall pay
a fee set by resolution of the City Council.”
SECTION 4. Section 4.12.010(A) of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“Fees set by resolution. Fees which must accompany applications for a
business license shall be set by resolution of the City Council. An
additional fee may be required whenever a background investigation
requires access to certain records. Said additional fees shall also be set
by resolution of the City Council.“
SECTION 5. Section 4.16.010 of the Grand Terrace Municipal Code is amended
in its entirety to read as follows:
“Fees set by resolution. All fees for animal-related services and
regulations pursuant to Title 6 shall be set by resolution of the City
Council, including, but not limited to, license fees for animals and animal-
related services.”
SECTION 6. Section 4.24.010 of the Grand Terrace Municipal Code is amended
in its entirety to read as follows:
“Service fee imposed by resolution. There shall be a service fee as set by
resolution of the City Council, based on police or fire staff time, assessed
against the alarm user when a police or fire response occurs as a result of
a third or subsequent false alarm from an alarm system at the same
address or location within any six consecutive calendar month period.”
SECTION 7. Section 4.48.020 of the Grand Terrace Municipal Code is amended
in its entirety to read as follows:
“Fees set by resolution. The permit and inspection fees for street excavations
shall be set by resolution of the City Council.”
SECTION 8. Section 4.48.030 of the Grand Terrace Municipal Code is amended
in its entirety to read as follows:
“Cash deposits. Before an excavation permit is issued, the applicant shall
deposit with the city finance department a cash deposit in the amount to
be determined by the city engineer to secure proper repairs of the street
cut. The minimum amount of such deposit shall be set by resolution of the
City Council. Such deposit shall be refunded to the permittee upon request
twenty-four months after completion and acceptance of the project.”
SECTION 9. Section 4.52.010 of the Grand Terrace Municipal Code is amended
in its entirety to read as follows:
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01247.0007/631167.10 Ordinance No. Page 3 of 15 ______, 2020
“Fee designated. The fee for moving permits per Chapter 12.20 of this
code shall be set by resolution of the City Council.”
SECTION 10. Section 4.68.020 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“4.68.020 – Acquisition charge.
A. Property of any kind within the city limits shall be charged, in addition
to other charges as established, a sewer acquisition charge. This charge
shall be set by resolution of the City Council.
B. All Class I users proposing to connect to or contribute to the POTW
shall obtain a wastewater discharge permit before connecting to or
contributing to the POTW. Users required to obtain a permit shall
complete and file with the city engineer an application in a form
prescribed by him or her and submit the required filing fee. The base
service fee for acquisition of sewer services shall be set by resolution of
the City Council. Class I users shall apply at least ninety days prior to
connecting to or contributing to the POTW.
C. The acquisition charge shall be due and payable prior to the issuance
of a building permit. No sewer facilities shall be furnished or connection
made unless such charge is paid.”
SECTION 11. Section 4.72.010 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“Sewer user charges established by resolution. Sewer user charges are
set by resolution of the City Council.”
SECTION 12. Section 4.72.020 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“4.72.020 – Billing—Delinquency.
A. Sewer service charges shall be billed on a bimonthly basis in advance
of service. All such charges will be due and payable on the date of such
billing and shall become delinquent thirty days thereafter.
B. A collection fee as set by resolution of the City Council shall be charged
to a delinquent sewer user for each preceding billing of sewer service
charges which has not been paid.”
SECTION 13. Section 4.78.010 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“Fees for fire safety services established by resolution. Fire service fees
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01247.0007/631167.10 Ordinance No. Page 4 of 15 ______, 2020
as set by resolution of the City Council shall be paid to the Fire Chief.”
SECTION 14. Section 4.84.010 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“Engineering fees established by resolution. Engineering fees shall be
established by resolution of the City Council.”
SECTION 15. Section 4.92.010 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“Public document fees set by resolution. Fees to recover costs of
providing copies of public records shall be set by resolution of the City
Council.”
SECTION 16. Section 4.96.010 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“4.96.010 – Fees and deposits—Civic center.
A. A minimum rental of two hours is required on all facilities. Any
exceptions must be approved in writing by the Community Services
Director.
B. The City may require licensed security officers for additional
supervision on any reservation. These officers will be hired by the City and
all related fees to be paid in addition to the other charges for the use of the
facility by the permittee. For each one to 100 guests, one security guard
required.
C. Group must appear within 15 minutes of beginning time specified or
permit will be canceled and all fees forfeited.
D. In order to reserve a facility, all deposits must be paid at the time of
application. All fees must be paid prior to five working days before the
scheduled event/reservation. Special arrangements for payment of fees
must be approved by the finance director and must be paid by cash or
cashier’s check.
E. Deposits are refundable only if facilities are left in a clean and orderly
manner and no damage has occurred. A minimum fee as set by resolution
of the City Council shall be charged and deducted from deposit, if any part
of the facility needs to be cleaned by staff. Charges for damages or stolen
equipment will be based on costs of materials, staff time and an
administrative fee as set by resolution of the City Council.
F. If a group goes beyond any scheduled ending time, an overtime fee will
be charged and deducted from the deposit at a rate set by resolution of
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01247.0007/631167.10 Ordinance No. Page 5 of 15 ______, 2020
the City Council.
G. If any additional fees are in excess of deposit then permittee will be
held liable for additional costs and be billed for the amount exceeding the
deposit.
H. Fee schedule set by resolution. Fees for use of City facilities shall be
set by resolution of the City Council.”
SECTION 17. Section 4.100.010 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“4.100.010 – Other fees set by resolution. Other fees not codified
elsewhere in this Title shall be set by resolution of the City Council.”
SECTION 18. Section 4.104.060 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“Use of traffic signal improvement fees. A special traffic signal
improvement fee account is established and all fees shall be deposited
therein. Traffic signal improvement fees shall be set by resolution of the
City Council. All revenues raised by the imposition of this fee shall be
applied to the design and construction of traffic signals and supporting
infrastructure at the locations identified on Table A at the end of this
Chapter.”
SECTION 19. Section 4.104.070 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“Use of arterial improvement fees. A special arterial improvement fee
account is established and all fees shall be deposited therein. Arterial
improvement fees shall be set by resolution of the City Council. All
revenues raised by the imposition of this fee shall be applied to the design
and construction of traffic signals and supporting infrastructure at the
locations identified on Table B at the end of this Chapter.”
SECTION 20. Section 4.104.080 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“Operational improvement fees. A special operational improvement fee
account is established and all fees collected shall be deposited therein.
Operational improvement fees shall be set by resolution of the City
Council. All revenues raised by the imposition of this fee shall be applied
to the design and construction of operational improvements in
conformance with the City's General Plan at the locations identified on
Table C at the end of this Chapter.”
SECTION 21. Section 4.108.010 of the Grand Terrace Municipal Code is
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amended in its entirety to read as follows:
“Rental inspection fees set by resolution. Rental inspection fees shall be
set by resolution of the City Council.”
SECTION 22. Section 5.28.030 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“5.28.030 – Application and license fees.
A. An application fee as set by resolution of the City Council shall be paid
upon the filing of each application for a license, for the purpose of
defraying the expenses incidental to the processing of the application. The
application fee shall be in addition to the license fee.
B. A license fee shall be paid as provided in Chapter 5.04.”
SECTION 23. Section 5.36.030 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“5.36.030 – Application for permit.
A. Any person required by this chapter to have a permit shall submit a
written application to the city clerk. A fee as set by resolution of the City
Council shall be charged to cover the costs incurred by the city for
processing the application and is in addition to the business license tax.
The application shall contain:
1. The name and address of the person proposing to operate the
business.
2. The method and means used to arrive at these fortunetelling
predictions.
3. The proposed location.
4. The operating hours.
B. At the time of filing the applicant shall also furnish to the city clerk
written statements of at least three bona fide residents, who have been
residents in the city no less than three years, that the applicant is of good
moral character.”
SECTION 24. Section 5.44.030 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
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01247.0007/631167.10 Ordinance No. Page 7 of 15 ______, 2020
“5.44.030 – Application and investigation.
A. Application for licenses under this chapter shall be made in writing and
filed with the city clerk. Each application shall be accompanied by a fee as
set by resolution by the City Council. The fee shall be credited as part of
the first annual license fee. The application shall contain the name of the
applicant, the person's interest in the business, his business address, or if
the applicant is an itinerant dealer, his residence address.
B. The application shall be immediately referred to the planning
department, the building and safety department, and to the chief of police
for investigation concerning the applicant's business and character of the
applicant. The planning department, building and safety department and
the chief of police shall make reports of their findings, together with a
recommendation as to whether or not the applicant shall be granted a
license, to the city council within ten days after the application was
referred to them.”
SECTION 25. Section 5.48.050 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“5.48.050 – Application for license.
A. Any person desiring to obtain a license to operate a massage parlor or
engage in massage technician services shall make written application to
the city clerk, who shall refer all such applications to the chief of police for
an appropriate investigation.
B. Each application for a massage parlor license shall be accompanied by
a nonrefundable investigative fee as set by resolution of the City Council.
Each application for a massage technician license shall be accompanied
by a nonrefundable investigative fee as set by resolution of the City
Council.
C. An applicant for a license under this chapter shall submit the following
information:
1. Full name and any alias theretofore used or currently used and
current address;
2. Fingerprints as may be required by the chief of police;
3. The two previous business and residence addresses of the
applicant immediately prior to the current address;
4. Written proof that the applicant is over the age of eighteen years;
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5. Applicant's height, weight and color of eyes and hair;
6. Two current photographs at least two inches by two inches in
size;
7. The business, occupation or employment of the applicant for
three years immediately preceding the date of the application and
the location where the licensed activities will be conducted;
8. Any massage or similar business license history of the applicant,
including whether such person, in previous operation, in this or
another area, has had his or her license revoked or suspended, the
reason therefor, and any business activity or occupation
subsequent to the action of suspension or revocation;
9. All convictions and the grounds therefor;
10. A certificate from the environmental health officer designating
that the applicant has, within thirty days immediately prior thereto,
been examined and found to be free of any contagious or
communicable disease;
11. Applicants for a massage technician license must in addition to
the requirements set out above in this section, furnish a diploma or
certificate of graduation from a recognized school or other
institution of learning as defined in this chapter. The chief of police
shall determine whether this educational requirement has been
met.”
SECTION 26. Section 5.64.030 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“5.64.030 – Application for license. Any person required by this chapter to
have a license shall submit a written application in duplicate together with
a fee as set by resolution by the City Council to the city clerk. The
payment shall be accepted only in cash, certified check or money order.
The application shall be verified and shall contain the following
information:
A. The name, address and telephone number of the applicant;
B. The supplier of the goods to be sold;
C. The place and date of any court judgment rendered against the
applicant as a sex offender or as a defendant guilty of a criminal battery,
fraud, burglary or theft;
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D. A copy of the state sales tax permit (California Revenue and Taxation
Code Section 6066) for the applicant's activities attached to the
application;
E. A description of every type of merchandise or service that the applicant
proposes to hawk, peddle or solicit;
F. A designation of the location or locations at which place or places the
applicant proposes to hawk, peddle or solicit and the dates and time of the
same.”
SECTION 27. Section 5.64.070 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“5.64.070 – Fees. Any person required by this chapter to have a license
shall pay to the finance department a sum determined by resolution as
provided in Chapter 5.04 of this code. Such payment shall be made in
advance, and only by cash, certified check or money order. Upon
presentation to the finance department of a receipt from the city clerk for
the application fee, in an amount set by resolution of the City Council, the
applicant shall receive credit therefor on his payment.”
SECTION 28. Section 5.64.110 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“Religious, scientific and charitable organizations. Whenever any person
intends to peddle or solicit or hawk goods, wares, services or merchandise
for the purpose of raising funds for a recognized religious, scientific or
charitable organization, or solicit charitable donations, the applicant may
apply to the city council for a license to be issued without payment of the
license fee. If satisfied that the funds will be used for the purposes
mentioned in this section, the council shall order the issuance of a license
for the peddling for a term fixed by the council. The application fee shall be
set by resolution of City Council.”
SECTION 29. Section 5.64.120 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“5.64.120 – Elderly, young, disabled, or blind persons.
A. Whenever any person who is over fifty-five years of age or is under
eighteen years of age, or is physically disabled, or is blind, applies for a
license as provided in Section 5.64.030, such person shall pay the filing
fee as set by resolution of the City Council, but shall not be required to pay
the license fee.
B. "Physically disabled person" means any person who has a permanent
loss of, or loss of use of, a part of the body, or permanent impairment of
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some body function, resulting in actual disability and a diminished ability to
compete in an open labor market. A physician's statement certifying the
applicant's condition shall be submitted with the application.
C. "Blind person" means any person who has not more than 20/200
central visual acuity in the better eye after correction, or a person who has
visual acuity greater than 20/200 but with a limitation in the fields of vision
such that the widest diameter of the visual field subtends an angel no
greater than twenty degrees. A physician's statement certifying the
applicant’s condition shall be submitted with the application.”
SECTION 30. Section 5.84.050 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“5.84.050 – License application fees set by resolution. No application shall
be processed without the required application fee paid in full, as set by
resolution of the City Council.”
SECTION 31. Section 6.20.020 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“6.20.020 – License required–Fee. Every person, firm or corporation
engaged in operation, control or management of a kennel as defined in
this chapter shall obtain a license from the animal control contractor and
shall pay an annual license fee as set by resolution of the City Council.”
SECTION 32. Section 8.12.080 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“8.12.080 – Fees. Every person, firm or corporation applying for a permit
or for renewal of a permit previously revoked or for renewal of an expired
permit under the provisions of this chapter shall, at the time of making the
application, pay an inspection fee in accordance with the schedule set by
resolution of the City Council.
A fifty percent penalty shall be added to each of the foregoing for failure to
make application for renewal within thirty days from the date of expiration
or for failure to apply for a permit in the case of a new business or
seasonal operation before opening for business.
In the case of a new business requiring a permit under this section, or a
transfer of ownership of an existing business, fees shall be prorated on a
quarterly basis for the remaining part of the permit year. No fee shall be
reduced or prorated to less than the amount set by resolution of the City
Council.”
SECTION 33. Section 8.40.140 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
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“8.40.140 – Fee set by resolution. A permit shall not be issued until after
the payment of a fee as set by resolution of the City Council.”
SECTION 34. Section 8.112.060 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“8.112.060 – Same – Land use application – Public liability insurance. All
applications for a permit to sell fireworks shall:
A. Be made in writing via a land use application to the Community
Development Department accompanied by a filing fee and inspection fee
in the amounts set forth by resolution of the City Council and a deposit
pursuant to Section 8.112.110. In addition, a fee set by resolution of the
City Council shall be paid by the permittee to the City within thirty days
following the close of sales by applicant as partial reimbursement for extra
law enforcement. All fees required hereunder are not for the purpose of
revenue but shall be used to defray the reasonable regulatory costs of
processing and issuing the permits contemplated herein, investigations,
inspections, audits, enforcement, and adjudication thereof.
B. Set forth the proposed location of the fireworks stand applied for. The
stands must be on private property located in the commercial, industrial,
or manufacturing zones and the written permission of the owner of record
or lessee must accompany the application according to Zoning Code
Section 18.73.211. Temporary uses allowed.
C. Be accompanied by an assurance that if the permit is issued to
applicant, applicant shall, at the time of receipt of the permit, deliver to the
City Clerk’s Office a certificate evidencing an occurrence-based policy with
the following minimum limits: $1,000,000.00 public liability and property
damage, and general aggregate coverage of $2,000,000.00 and with a
certificate of endorsement designating the City of Grand Terrace as an
additional insured under this Chapter. No policy will be acceptable which
contains a provision allowing a deductible amount. A copy of the requisite
State retail sales permit from the Office of the California State Fire
Marshal shall also be attached.
D. Be routed to the Fire Chief, Building and Safety Director, and the
Sheriff’s Department. The Community Development Department will
evaluate the location of the fireworks stand and related issues.”
SECTION 35. Section 8.112.110 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“8.112.110 – Public advertisement. The permittee shall deposit a fee as
set forth by resolution of the City Council with the City at the time of the
land use application for the purpose of placing a published advertisement
in the local paper of general circulation advising Grand Terrace residents
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of the provisions regulating the discharging of safe and sane fireworks,
including the prohibition of discharging fireworks within the No Fireworks
Safety Zone. Any portion of said deposit in excess of the cost to the City
for placing said advertisement shall be returned to permittee no later than
July 14th.”
SECTION 36. Section 12.04.150 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“12.04.150 – Undertaking in lieu of deposit. In lieu of making either a
general or special deposit, or to supplement a general deposit not
sufficient in amount, the applicant may file an undertaking with the
engineer in a penal sum of not less than five hundred dollars. The
undertaking shall be in compliance with Section 995.010 et seq. of the
Code of Civil Procedure.”
SECTION 37. Section 12.08.080 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
Before an excavation permit as provided in this chapter is issued, the
applicant shall deposit with the city finance department a cash deposit in
the amount to be determined by the city engineer to secure proper repairs
of the street cut.
A. Each permittee, prior to receiving a permit pursuant to this chapter,
shall deposit an amount set by resolution of the City Council with the city
finance department. This amount is to secure emergency street repairs
required as a result of the permittee's street cuts. This amount shall be
placed by the finance director into a special account. The deposit shall be
utilized by the city to make any emergency street repairs required, which
repairs cannot be done by the permittee. The amount of deposit above the
five-hundred-dollar minimum shall be computed in accordance with the
fees schedule set by resolution. Such deposit shall be refunded to the
permittee upon request twenty-four months after completion and
acceptance of the project.
B. Return of the deposit shall be conditioned upon the permittee's
compliance with this chapter, and further conditioned that the permittee
must fill up, restore and place in good and safe condition as near as may
be to its original condition, and to the satisfaction of the city engineer, all
openings and excavations made in streets, and must maintain any street
where excavation is made in as good condition for the period of twenty-
four months after the work has been done. Any settlement of the surface
within that two-year period shall be deemed conclusive evidence of
defective backfilling by the permittee. Nothing contained in this subsection
shall be construed to require the permittee to maintain any repairs to
pavement made by the city if such repairs should prove defective. Any
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01247.0007/631167.10 Ordinance No. Page 13 of 15 ______, 2020
owner of real estate repairing or engaging another to repair his own
sidewalk shall not be required to give such deposit. An acceptable bond or
letter of credit may be given under this provision, which shall remain in
force for two years, conditioned as above in the amount specified, and in
other respects as specified but applicable as to all excavation work in
streets by the principal making such deposit during the term of two years
from such date.
C. An application for an excavation permit to perform excavation work
under this chapter shall be accompanied by a cash deposit, payable to the
city, in accordance with a schedule of fees set by resolution. No deposit
shall be less than the amount as set by resolution of the City Council. Any
person intending to make openings, cuts or excavations in streets or
public places may make and maintain with the city finance director a
general annual deposit in the sum of not less than an amount set by
resolution of the City Council, and the person so depositing shall not be
required to make the special deposits provided in this section, but shall,
however, be required to comply with all other applicable provisions of this
chapter. Any special or general deposit made under this section shall
serve as security for the repair and performance of work necessary to put
the street in as good a condition as it was prior to the excavation if the
permittee fails to make the necessary repairs or to complete the proper
refilling of the opening and the excavation work under the excavation
permit. Such cash deposit, except in the case of an annual deposit, shall
be refunded by the city to the permittee upon the expiration of such
twenty-four-month period and upon request of the permittee; provided,
that the city may use any or all of any such deposit to pay the cost of any
work the city performs to restore or maintain the street or public place as
provided in this chapter in the event the permittee fails to perform such
work, in which event the amount refunded to the permittee shall be
reduced by the amount thus expended by the city. The decisions of the
city engineer as to the cost of the work done or repairs made by him under
the provisions of this chapter shall be final and conclusive as to cost.
SECTION 38. Section 12.08.260 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
A. If the permittee has failed to restore the surface of the street or
public place to its original and proper condition, upon expiration of the time
fixed by such permit, or otherwise has failed to complete the excavation
work covered by such permit, the city engineer, if he deems it advisable,
shall have the right to do all work and things necessary to restore the
street or public place and to complete the excavation work. The permittee
shall be liable for the actual cost and an additional amount equal to the
City’s actual costs for general overhead and administrative expenses
which shall be set by resolution of the City Council. The city shall have a
cause of action for all such costs and for all fees, expenses and amounts
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01247.0007/631167.10 Ordinance No. Page 14 of 15 ______, 2020
paid out and due it for such work, and shall apply in payment of the
amount due it any funds of the permittee deposited as provided in this
chapter, and the city shall also enforce its rights under the permittee's
cash deposit provided pursuant to this chapter.
B. It shall be the duty of the permittee to guarantee and maintain the
site of the excavation work in the same condition it was in prior to the
excavation work two years after restoring it to its original condition.
SECTION 39. Section 12.24.050 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“12.24.050 – Deposit. Every applicant for a banner permit from whom an
issuance fee is required and who does not maintain a sufficient deposit or
undertaking with the city engineer shall deposit with the city engineer an
amount as set by resolution of the City Council for each banner permit.
SECTION 40. Section 10.28.050 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“10.28.030 – Fee set by resolution. The administrative fee for towing a
vehicle in the above stated circumstances shall be set by resolution of the
City Council.”
SECTION 41. Section 12.48.010 of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“12.48.010 – Advance approval for use required; Fees set by resolution.
All users of city athletic facilities, including athletic fields and baseball
diamonds, are required to receive approval in advance from the city's
community services director, or his delegate, for the use of the athletic
facilities. A facility reservation application shall be accompanied by a fee
set by resolution of the City Council.”
SECTION 42. Section 13.12.305(A) of the Grand Terrace Municipal Code is
amended in its entirety to read as follows:
“Users required to obtain a permit shall complete and file with the director
an application in form prescribed by him and submit any required
application, filing or permit fee. Applicable permit fees shall be set by
resolution of the City Council.”
SECTION 43. Severability. Should any provision of this Ordinance, or its
application to any person or circumstance, be determined by a court of competent
jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall
have no effect on any other provision of this Ordinance or the application of this
Ordinance to any other person or circumstance and, to that end, the provisions hereof
are severable. The City Council of the City of Grand Terrace declares that it would have
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01247.0007/631167.10 Ordinance No. Page 15 of 15 ______, 2020
adopted all the provisions of this ordinance that remain valid if any provisions of this
ordinance are declared invalid.
SECTION 44. Effective Date. This Ordinance shall become effective thirty (30)
days from and after its adoption.
SECTION 45. Certification. The Mayor shall sign and the City Clerk shall certify
to the passage and adoption of this Ordinance and shall cause the same to be
published and posted pursuant to the provisions of law in that regard.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the ____ day of _______, 2020.
_____________________________
Darcy McNaboe
Mayor
ATTEST:
____________________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
____________________________
Adrian R. Guerra
City Attorney
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AGENDA REPORT
MEETING DATE: May 12, 2020
TITLE: Resolution Reaffirming and Reorganizing Certain Fees and
Deposits Originally in the Grand Terrace Municipal Code,
Titles 4, 5, 6, 8, 10, 12, and 13.
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA REAFFIRMING
AND REORGANIZING CERTAIN FEES AND DEPOSITS
PREVIOUSLY APPROVED AND ESTABLISHED BY THE
CITY COUNCIL IN TITLES 4, 5, 6, 8, 10, 12, AND 13 OF
THE GRAND TERRACE MUNICIPAL CODE
2030 VISION STATEMENT:
This staff report supports Goal #1 "Ensuring Our Fiscal Viability", and, specifically, the
action item “Ensure Appropriate Cost Recovery for Services.”
BACKGROUND:
California State Law establishes that the legislative body of any county or city may
establish reasonable fees for the processing of permits and regulatory activities, but the
fees shall not exceed the amount reasonably required to administer the processing of
such permits and the regulatory activities.
On April 14, 2020, a first reading was held to amend the Grand Terrace Municipal Code
(GTMC) amending GTMC Titles 4, 5, 8, 10, 12, and 13 to authorize the City Council to
adopt certain fees and deposits by resolution.
The second reading was held on April 28, 2020 for City Council’s adoption of the
ordinance.
This report is a result of the City Council’s Top Priority Projects List (Fee Study)
identified at the June 12, 2019 Priority Workshops.
DISCUSSION:
As discussed in the April 14, 2020 report, as a general rule, a Resolution is used to
approve administrative actions and not legislative (ordinances usually establish law).
Once a resolution is approved by the municipality’s legislative body, it is effective
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immediately.
The establishment of fees are administrative in nature and more often subject to change
in order to effectively allow the City to recover its costs for services provided.
The City’s list of fees and deposits, including any adjustments, will be submitted
annually to the City Council for review and approval prior to the start of each fiscal year,
along with the City’s proposed budget. This will provide City Council the ability to review
the complete fee schedule and make changes as necessary by resolution rather than
through an ordinance anytime a particular fee needs to be adjusted.
No fees are proposed to be revised or adjusted at this time.
Rather, prior to the start of each fiscal year, staff will submit the City’s comprehensive
fee schedule to City Council for approval highlighting any fees that are proposed for
adjustment and justification for such adjustment. This will allow City Council to review all
current fees annually and adopt adjustments as necessary.
FISCAL IMPACT:
The adoption of the Resolution will not impact the General Fund, rather, it will allow staff
to make recommendations based on actual costs incurred and provide City Council the
ability to approve these fees during the normal budgetary process, ensuring full cost
recovery of City services. No fees are proposed to be revised or adjusted at this time.
ATTACHMENTS:
• GT_ Fee Reaffirm Resolution-1 (DOCX)
• GT Table re Codes and Fees Changed by Revision of Fee Schedule(DOCX)
APPROVALS:
Cynthia A. Fortune Completed 05/07/2020 4:16 PM
Finance Completed 05/07/2020 4:16 PM
Public Works Completed 05/07/2020 4:30 PM
Planning & Development Services Completed 05/07/2020 5:01 PM
City Attorney Completed 05/07/2020 5:25 PM
City Manager Completed 05/07/2020 7:00 PM
City Council Pending 05/12/2020 6:00 PM
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01247.0007/641059.1
RESOLUTION NO. 2020-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA REAFFIRMING AND REORGANIZING CERTAIN FEES AND
DEPOSITS PREVIOUSLY APPROVED AND ESTABLISHED BY THE CITY
COUNCIL IN TITLES 4, 5, 6, 8, 10, 12, AND 13 OF THE GRAND TERRACE
MUNICIPAL CODE
WHEREAS, prior to the adoption of Ordinance No. 330, Titles 4, 5, 6, 8, 10, 12, and 13 of
the Grand Terrace Municipal Code establish exact fee and deposit amounts for the various
regulatory permits and services provided by the City; and
WHEREAS, the City Council adopted Ordinance No. 330, which revised Titles 4, 5, 6, 8,
10, 12, and 13 of the Grand Terrace Municipal Code so that the City Council could adjust any
such fees and deposits by resolution; and
WHEREAS, Ordinance No. 330 did not repeal or otherwise rescind the fees and deposits
established in Titles 4, 5, 6, 8, 10, 12, and 13 of the Grand Terrace Municipal Code, but, instead,
reorganizes the manner in which fees and deposits are established and maintained; and
WHEREAS, Ordinance No. 330 accordingly authorizes the adoption of certain fees and
deposits in Titles 4, 5, 6, 8, 10, 12, and 13 of the Grand Terrace Municipal Code and did not repeal
or rescind such fees; and
WHEREAS, based on the forgoing, the purpose of Ordinance No. 330 is to only reorganize
the location and manner in which fees and deposits are increased or adopted by the City Council;
and
WHEREAS, in order to provide clarity, the City Council desires to reaffirm and reorganize
such fees and deposits without increasing such fees and deposits so that they are memorialized
in this Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:
1. The City Council finds that the above recitations are true and correct and,
accordingly, are incorporated herein by this reference.
2. The City Council hereby finds and determines as follows:
2.1 The fee and deposit amounts as provided in Exhibit 1 of this Resolution are
those fees and deposits as established in the Grand Terrace Municipal Code prior to the adoption
of Ordinance No. 330 (“Fees and Deposits”).
2.2 Based upon the foregoing, the Fees and Deposits have not been increased
under applicable law, including, but not limited to, “increase” as defined by the Mitigation Fee Act
(commencing at Government Code Section 66000 et seq.).
3. The City Council hereby reaffirms and reorganizes the Fees and Deposits as the
fees for the City as provided therein, as attached hereto in Exhibit 1 of this Resolution.
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01247.0007/641059.1
4. If this Resolution conflicts with any other resolution or ordinance of the City Council
relating to fees and deposits, including, but not limited to, Resolution No. 2015-02, then such other
resolutions and ordinances shall govern over this Resolution to the extent that this Resolution
provides for a fee or deposit that is less than what is provided by such other resolutions and
ordinances.
5. If any section, subsection, sentence, clause, phrase, or portion of this Resolution
is for any reason held to be invalid or unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution.
The City Council of the City of Grand Terrace hereby declares that it would have adopted this
Resolution and each section, subsection, sentence, clause, phrase, or portion thereof irrespective
of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions
be declared invalid or unconstitutional.
6. This Resolution shall go into full force and effect immediately, but the individual
fees shall become effective as provided by the applicable provisions of State Law.
7. The City Clerk shall certify to the adoption of this Resolution.
8. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace,
California, at a regular meeting held on the 12th day of May, 2020.
_____________________________
Darcy McNaboe
Mayor
H.10.a
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01247.0007/641059.1
ATTEST:
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra,
City Attorney
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01247.0007/641059.1
Exhibit 1
Fees and Deposits
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Exhibit 1
01247.0007/640539.4
Grand Terrace
Municipal Code
Section1
Type of Fee Amount of Fee
4.08.060 Duplicate Business License Fee $15.00
4.08.070 Amended License Fee $15.00
4.12.010(A) Licenses & Permits – Fees Designated
Business Application Fees2
Home Occupation Permit (pursuant to Chapter 5.06) $50.00
Bingo License (pursuant to Chapter 5.08) Initial Fee: $50.00
Renewal Fee: $25.00
Carnivals, shows, and other entertainments (pursuant to Chapter 5.16) $150.00
Dancehalls (pursuant to Chapter 5.20) $50.00
Distress Sales (pursuant to Chapter 5.24) $50.00
Entertainment License (pursuant to Chapter 5.28) $50.00
Fortunetelling License (pursuant to Chapter 5.36) $75.00
Garage/Yard Sale Permit (pursuant to Chapter 5.40) $5.00
Junk and secondhand dealers (pursuant to Chapter 5.44) $50.00
Massage Parlor (pursuant to Chapter 5.48) $75.00
Massage Technician (pursuant to Chapter 5.48) $50.00
Outdoor Festivals (pursuant to Chapter 5.60) $125.00
Peddling, Soliciting, and Hawking License (pursuant to Chapter 5.64) $50.00
Pool and Billiard Halls pursuant to (Chapter 5.68) $50.00
Section 4.16.010 and
Title 6
Animal Control and Licensing Fees
License fee for each dog not spayed or neutered $60.00 annually
Refund for owners who show proof of spaying or neutering their dog
within 60 days of purchasing unaltered license
$25.00
License fee per veterinarian written explanation that the dog cannot be
spayed or neutered
$24.00
1 All code references, including references to sections and chapters, shall be to the Grand Terrace Municipal Code unless stated otherwise.
2 These businesses will still need to comply with other fees and taxes, including, but not limited to, the business license tax under Chapter 5.04 of the
Grand Terrace Municipal Code.
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Exhibit 1
01247.0007/640539.4
Grand Terrace
Municipal Code
Section1
Type of Fee Amount of Fee
License fee for each dog spayed or neutered $15.00 per one-year period
$28.00 per two-year period
$40.00 per three-year period
License fee for each spayed/neutered dog belonging to a disabled citizen
or a resident 65+ years old
$9.00 per one-year period
$18.00 per two-year period
$27.00 per three-year period
Voluntary cat license fee for cats not spayed or neutered $9.00 annually
License fee per veterinarian written explanation that the cat cannot be
spayed or neutered
$5.00 annually
Voluntary cat license fee for cats spayed/neutered $5.00 per one-year period
$10.00 per two-year period
$15.00 per three-year period
Delinquency penalty for failure to license dog $15.00
Transfer of ownership of a licensed dog to a new owner in lieu of a fee
for a new license
$5.00
Transfer of a current license from another jurisdiction $5.00
Fee for any license purchased after June 30th of each year ½ the regular fee
Replacement of a lost or damaged license $3.00
Reclaiming dogs and cats impounded with micro-chip implant $30.00 per 1st Offense
$60.00 per 2nd Offense
$80.00 per 3rd Offense and
beyond
Reclaiming dogs and cats impounded without micro-chip implant $50.00 per 1st Offense
$60.00 per 2nd Offense
$80.00 per 3rd Offense and
beyond
Fines are doubled for non-
spayed/neutered animals; the
additional fine will be refunded
if animal is spayed/neutered
within 30 days
H.10.b
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Exhibit 1
01247.0007/640539.4
Grand Terrace
Municipal Code
Section1
Type of Fee Amount of Fee
Pick-Up service $40.00 per animal picked up at
a residential home for
euthanization or adoption
Animal trap rentals $16.50 per ten-day rental+
additional after-hours fees
Large Animal Pickup Determined by contractor plus
actual costs incurred
4.24.010 Alarm Response Service Charge $55.00 based on police or fire
staff time, after 3rd or
subsequent false alarm from
alarm system w/in 6 mos.
4.48.020 Street Excavation Fees
Public Works permit fee $58.00
Curb and gutter $58.00 permit fee;
$0.15/l.f inspection fee
Cross gutter $58.00 permit fee;
$0.10/s.f. inspection fee
Drive approach $61.00 permit fee;
$0.10/s.f. inspection fee
Sidewalk $58.00 permit fee;
$0.10/s.f. inspection fee
Curb Drains $122.00 each permit fee
Under sidewalk drains $122.00 each permit fee
Catch basin $244.00 each permit fee
Drainage channel $58.00 permit fee;
$0.25/s.f. inspection fee
Retaining walls $58.00 permit fee;
$0.25/s.f. inspection fee
Subgrade $0.0050/s.f. inspection fee
Base material $0.0050/s.f. inspection fee
A.C. pavement $58.00 permit fee;
$0.0050/s.f. inspection fee
H.10.b
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Exhibit 1
01247.0007/640539.4
Grand Terrace
Municipal Code
Section1
Type of Fee Amount of Fee
A.C. berm $58.00 permit fee;
$0.10/l.f. inspection fee
Overhead installations
Sewer mains $58.00 permit fee;
$0.20/l.f. inspection fee
Sewer laterals $58.00 permit fee;
$0.20/l.f. inspection fee
Storm drains $58.00 permit fee;
$0.25/l.f. inspection fee
Water lines $58.00 permit fee;
$0.20/l.f. inspection fee
Irrigation lines $0.20/l.f. inspection fee
Electric lines $58.00 permit fee;
$0.20/l.f. inspection fee
Gas lines $58.00 permit fee;
$0.20/l.f. inspection fee
T.V. cable lines $58.00 permit fee;
$0.20/l.f. inspection fee
Telephone lines $58.00 permit fee;
$0.20/l.f. inspection fee
Manholes $183.00 each
Street lights $61.00 each
Signals 5% of the estimated cost
4.48.030 Cash deposit per excavation permit $500.00 minimum deposit
4.52.010 Moving permits $20.00 oversize load
4.68.020(A) Sewer acquisition charge for all property of every kind within the
city limits in addition to other charges as established.
This charge shall be determined
by multiplying the basic service
charge times the number of
service units established for the
applicable classification or type
of property and use.
H.10.b
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Exhibit 1
01247.0007/640539.4
Grand Terrace
Municipal Code
Section1
Type of Fee Amount of Fee
4.68.020(B) Wastewater Discharge Permit Application Filing Fee For All Class I
users proposing to connect to or contribute to the POTW
$3,000.000 plus $60.00 per
each additional fixture unit in
excess of 18
4.72.010 Sewer User Charges
Residential Sewer User Charges $27.00 per month per single-
family residential
$24.18 per month per multi-
family unit
School Sewer User Charges $48.41 per month for each 100
students average daily
attendance; minimum monthly
charge equal to that of one
dwelling unit
Low Strength Commercial/ Industrial Sewer User Charges $1.05 per 100 cubic feet of
water used
Medium Strength Commercial/Industrial Sewer User Charges $1.05 per 100 cubic feet of
water used
High Strength Commercial/Industrial Sewer User Charges $2.20 per 100 cubic feet of
water used
4.72.020 Collection Fee for Delinquent Sewer Service Charges $5.00 per each preceding billing
which has not been paid
4.78.010 Fees for Fire Safety Services
Fire safety pre-application and application review fee prior to
development review committee:
$100.00 Minor Subdivisions
$200.00 Tract
$160.00 Site Approval
(Conditional Use Permit)
$500.00 Planned Unit and
Residential Developments
H.10.b
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Exhibit 1
01247.0007/640539.4
Grand Terrace
Municipal Code
Section1
Type of Fee Amount of Fee
$500.00 Special Project Review
(outside of county process)
where county is not the clearing
house
Fire Safety Plan Review, Building and/or systems inspections:
$80.00 Single-family dwellings
and mobile homes (not to
exceed $800.00 per tract)
$40.00 Multifamily dwellings
(per unit)
$100.00 Commercial, up to
5,000 square feet
$0.02/s.f. Commercial, over
5,000 s.f. (No additional fee for
building over 250,000 s.f.)
$100.00 Industrial, up to 5,000
s.f.
$0.02/s.f. Industrial, over 5,000
(No additional fee for building
over 250,000 s.f.)
$80.30 Interior and/or exterior
building alteration (per
individual suite/floor)
Sprinkler Systems:
$160.00 all new systems and
altered systems more than 20
heads
$60.00 Twenty heads or less
(alteration only
Engineered of pre-engineered automatic suppression system (excluding
water)
$80.00
Fire alarm systems $80.00
H.10.b
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Exhibit 1
01247.0007/640539.4
Grand Terrace
Municipal Code
Section1
Type of Fee Amount of Fee
The charge for any revision of a previously approved plan $40.00 per hour for time spent
in review, but not less than 25%
of the original fee
Failure to keep field inspection appointment without one-hour minimum
notification
$40.00
Same-day (short notice demand) field inspection (one-hour minimum) $40.00
Division consultation fees not otherwise stated (except phone
consultations) (one hour minimum)
$40.00
Fire flow test $80.00
Additional field inspections required after the initial inspection and one
follow-up inspection
$40.00 per hour or portion
thereof to the nearest one-half
hour
Fire Safety Permits (single issuance or as otherwise noted):
Above ground storage or use of flammable or combustible liquids (more
than 60 gallons)
$100.00
Liquified petroleum gas (store, handle, transport, or use more than five
hundred gallons, excluding R-3 occupancies)
$60.00
Fireworks inspections, public display $80.00
Massage Parlors $60.00
Explosives, blasting agents (permit and inspection) $60.00
Flammable and combustible liquids; tank removal inspection (per tank) $60.00
Hazardous chemicals, storage, handling, or use as a solid, liquid or gas,
other than underground tanks (per permit)
$60.00
Industrial operations (per suppressions extinguishing system) $60.00
Title 19 inspections (per inspection) $60.00
4.92.010 Copies of Public Records
Copying $0.20 per page
Copy of video tape $11.00
Copy of audio tape $11.00
4.96.010 Facility Use Fees - Fees and Deposits Civic Center
4.96.010(E) Facilities cleaning fee $75.00
H.10.b
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Exhibit 1
01247.0007/640539.4
Grand Terrace
Municipal Code
Section1
Type of Fee Amount of Fee
4.96.010(E) Damages or stolen equipment cost of materials, staff time and
a 25% administrative fee
4.96.010(G) Facility use fees per hour:
Meeting Room $20.00 Resident
$25.00 Nonresident
Community Room $30.00 Resident
$40.00 Nonresident
Council Chambers $55.00 Resident
Kitchen $20.00 Resident
$25.00 Nonresident
Nonprofit groups during normal business hours No charge
Deposits for all rooms $150.00
Use of ballfield lights (per token) $10.00
4.100.010 Returned check fee $16.00 per each processing
4.104.060 Traffic Signal Improvement Fees
Single-Family Dwelling and Multiple-Family Dwelling Units (per unit) $238.53 detached dwelling
$145.57 attached dwelling
Retail (TSF-GLA) (per thousand square feet of gross leasable area) $534.93
Industrial/warehouse (TSF-GFA)(per thousand square feet of gross floor
area)
$174.63
Office (TSF-GLA) (per thousand square feet of gross leasable area) $276.36
4.104.070 Arterial Improvement Fees
Single-Family Dwelling and Multiple-Family Dwelling Units (per unit) $4,063.36 detached dwelling
$2,479.85 attached dwelling
Retail (TSF-GLA) (per thousand square feet of gross leasable area) $9112.69
Industrial/warehouse (TSF-GFA)(per thousand square feet of gross floor
area)
$2,974.96
Office (TSF-GLA) (per thousand square feet of gross leasable area) $4,707.86
4.104.080 Operational Improvement Fees
Single-Family Dwelling and Multiple-Family Dwelling Units (per unit) $174.03 detached dwelling
$106.21 attached dwelling
Retail (TSF-GLA) (per thousand square feet of gross leasable area) $390.30
H.10.b
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Exhibit 1
01247.0007/640539.4
Grand Terrace
Municipal Code
Section1
Type of Fee Amount of Fee
Industrial/warehouse (TSF-GFA)(per thousand square feet of gross floor
area)
$127.42
Office (TSF-GLA) (per thousand square feet of gross leasable area) $201.64
4.108.010 Rental Inspection Fees
Apartments 200+ units $36.00
Apartments 1-199 units $48.00
Single Family Home $95.00
Re-inspection $47.00
NPDES inspection $80.00
5.28.030 Application fee for places of entertainment serving food or
refreshment
$10.00
5.44.030 Application fee for Junk & Secondhand Dealers $10.00
5.48.050 Massage License Applications $25.00 Massage Parlor license
$25.00 Massage technician
license
5.64.030 Application fee for Peddling, Soliciting, and Hawking $20.00
5.64.070 Application fee for Peddling, Soliciting, and Hawking $20.00
5.64.110 Application fee for Peddling, Soliciting, and Hawking for Religious,
scientific, and charitable organizations
$20.00
5.64.120 Application fee for Peddling, Soliciting, and Hawking for elderly,
young, or disabled persons
$20.00
6.20.020 License Fee for the operation of a kennel
5 to 10 dogs $10.00
11 to 20 dogs $15.00
21 to 30 dogs $25.00
30+ dogs $10.00 for each increment of 10
or fractional part of 10 dogs
8.12.080 Inspection Fees
Public Eating Establishment $25.00
Food Handling $20.00
Food Markets, including grocery, vegetable, and meat markets $20.00
Each additional department, add $5.00
H.10.b
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Exhibit 1
01247.0007/640539.4
Grand Terrace
Municipal Code
Section1
Type of Fee Amount of Fee
Public eating places in conjunction with markets shall not be included in
food market permit
Hawker vehicle, each $25.00
Peddler vehicle, each $10.00
Vending machine headquarters, each $20.00
Vending machine, each $3.00
Itinerant food concessions (fairs, circuses, special events and traveling
shows), per concession, per location
$10.00
Cesspool-septic tank trunks $25.00
Garbage hauler $10.00
Other garbage and rubbish collections: $100.00 for first vehicle
$10.00 for each additional
vehicle
Public swimming pools (as defined in California
Swimming Pool Act)
$25.00
Fee for swimming
pools when operated in conjunction with any other type of business
requiring a permit under this section or under the provisions of Sections
61.041—61.0411
$10.00
When more than
one pool is operated on the same premises
$10.00 per year for each
additional pool
Pools operated by recreation districts, public schools and other public
districts
exempt
Children’s camps and boarding schools $25.00
Riding academies and stables $10.00
Public bathing places $50.00
Natural bathing Places $50.00
8.40.140 Permit Fee for Explosives $10.00
$2.00 if the quantity of
explosives is one hundred
pounds or less
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Exhibit 1
01247.0007/640539.4
Grand Terrace
Municipal Code
Section1
Type of Fee Amount of Fee
Chapter 8.112 Fireworks
8.112.060(A) Partial reimbursement fee for extra law enforcement needed 3% of gross receipts
8.112.110 Temporary fireworks stands public advertisement $500.00 deposit
10.28.050 Towing a vehicle $115.00
12.08.080 Cash Deposit for Street Excavation $500 minimum deposit, which
shall be drawn down pursuant
to Resolution No. 2015-02
12.08.260(A) Surface Street Restoration – administrative and overhead fees for
restoration by City
25% actual cost
12.24.050 Banner permit $10.00 deposit per permit
13.12.305(A) Wastewater Discharge Permit Fees See Section 4.68.020
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AGENDA REPORT
MEETING DATE: May 12, 2020 Council Item
TITLE: City of Colton Environmental Document for Public Review
Pertaining to Development of 79 Single Family Residential
Homes to be Located Along Litton Avenue, Bostock, and
Palm Avenue in the La Loma Hills North of La Cadena Drive
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: Receive and File
BACKGROUND:
The City’s Planning and Development Services Department received a public notice
from the City of Colton for a “Notice of Intent to adopt a mitigated negative declaration”
for 79 Single Family detached cluster style residential homes located along Litton
Avenue, Bostock, and Palm Avenue in the La Loma Hills north of La Cadena Drive. City
staff believes the notice was also sent to bordering Grand City Terrace residences
along the eastern boundary of the project. Staff is currently reviewing the draft
environmental document for public comment.
The project is subject to analysis pursuant to the California Environmental Quality Act
(CEQA). In accordance with CEQA Guidelines Section 15367, the City of Colton is the
lead agency with principal responsibility for considering the project for approval (14
California Code of Regulations [CCR] 1500 et seq.).
DISCUSSION:
The City of Colton received a development application from Modern Pacific Homes, LLC
(project applicant) requesting approval of the following discretionary actions for the
proposed Litton Bostick Residential Project (project):
• Tentative Tract Map (TTM No. 18233) for the proposed development;
• Lot Line Adjustment to adjust the lot lines of three properties;
• Architectural and Site Plan Review for the development of property with an
average slope grade greater than 20 percent consistent with the City’s
Hillside Ordinance (Colton Municipal Code Section 18.41);
• Variances to development standards of the City’s Hillside Ordinance (Colton
Municipal Code Section 18.41); and
• Conditional Use Permit for a cluster development (pursuant to Colton
Municipal Code Section 18.10.050 and 18.12.050) within hillside property,
with reduced lot area, lot dimensions, building setbacks, and other deviations
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to required development standards to allow for preservation of steep hillsides
as open space.
This Mitigated Negative Declaration (MND) has been made available to members of the
public, agencies, and interested parties for a 30-day public review period in accordance
with CEQA Guidelines Section 15105. Public review of the MND is intended to focus “on
the proposed finding that the project will not have a significant effect on the environment
with incorporation of the proposed mitigation measures. If persons and public agencies
believe that the project may have a significant effect, they should: (1) identify the
specific effect, (2) explain why they believe the effect would occur, and (3) explain why
they believe the effect would be significant” (14 CCR 15204).
This MND is available for review during the 30-day public review period at:
<https://www.ci.colton.ca.us/779/Environmental-Documents>
Staff is providing this report for information only and is therefore requesting the City
Council receive and file this report.
ATTACHMENTS:
• Litton Bostick - NOI (PDF)
• Site Map - Litton Bostock (PDF)
APPROVALS:
Steven Weiss Completed 05/05/2020 5:09 PM
City Attorney Completed 05/06/2020 9:30 AM
Finance Completed 05/06/2020 5:51 PM
City Manager Completed 05/07/2020 7:01 PM
City Council Pending 05/12/2020 6:00 PM
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NOTICE OF INTENT TO ADOPT A
MITIGATED NEGATIVE DECLARATION
For the Litton Bostick Residential Project
NOTICE IS HEREBY GIVEN THAT the City of Colton (City) proposes to adopt a Mitigated Negative
Declaration (MND) for the project. Such MND is based on the finding that, by implementing the identified
mitigation measures, the project’s potentially significant environmental effects will be reduced to levels
that are less than significant. The reasons to support such a finding are documented by an Initial Study
prepared by the City.
Project Location: The project site is located in the southwest portion of the City of Colton, which is in
San Bernardino County. The project site is generally bounded by the La Loma Hills to the south and west,
the Santa Ana River to the north and west, and Interstate (I-) 215 to the east. Specifically, the project is
located west of South Bostick Avenue between West Litton Avenue to the north and Palm Avenue to the
south. The addresses associated with the project site are 300 West Litton Avenue and 2001 South
Bostick Avenue and the Assessor’s Parcel Numbers associated with the project site are 0163-351-25,
0275-081-01, and 0275-081-02, and 0613-351-25.
Project Description: The proposed subdivision of the 49-acre project site would include 88 residential
lots ranging in size from approximately 5,000 square feet to roughly 12,000 square feet. According to the
Colton Municipal Code Sections 18.10 and 18.12, each one- and two-story home must be a minimum of
20,000 square feet for V-L Zone and 7,200 square feet for the R-1 Zone; however, in the case of the
project, the lot size may be reduced when clustering homes for hillside development per Section 18.41,
Hillside Standards, of the Zoning Code.
The project site was not identified on a hazardous materials site, enumerated under Section 65962.5 of
the Government Code.
Availability of MND: The MND and supporting materials are available for review online at:
https://www.ci.colton.ca.us/779/Environmental-Documents
Public Review Period: As specified by the CEQA Guidelines, a 30-day public review period for the MND
will commence on April 17, 2020 and will conclude on May 18, 2020. The City welcomes agency and
public comments on the document during this period. Written comments regarding the MND must be
submitted to the City of Colton Development Services Department prior to 5:00 p.m. on May 18,
2020.
Submit comments to Andréa Urbas, AICP CEP CUD, Senior Planner at the City of Colton Development
Services Department, 650 North La Cadena Drive, Colton, CA 92323, or via email to
aurbas@coltonca.gov. All written comments should indicate a contact person for your agency or
organization, if applicable, and reference the project name.
Public Hearing: A public hearing for this project has not yet been scheduled. A separate notice of public
hearing will be circulated pursuant to all applicable City of Colton public noticing requirements once a
public hearing has been scheduled.
Date: April 17, 2020
To: Reviewing Agencies and Other Interested Parties
From: City of Colton Development Services Department
650 North La Cadena Drive
Colton, CA 92323
Project Title: Litton Bostick Residential Project
Project Applicant: Modern Pacific Homes, LLC
Public Review Period: April 17, 2020 through May 18, 2020
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Project Location
Litton Bostick Residential Project
SOURCE: County of San Bernardino 2020; Bing Maps
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Project Boundary
FIGURE 1
Adelanto Apple Valley
Banning
Barstow
Big BearLake
Blythe
CaliforniaCity
Corona
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Hemet
Hesperia
Indio
Needles
Palm Desert
PalmSprings
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Palms
Victorville
Yucca Valley
Inyo County
Riverside
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SAN BERNARDINO
COUNTY
Project Site
0 2,0001,000 Feet
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AGENDA REPORT
MEETING DATE: May 12, 2020 Council Item
TITLE: Adoption of Capital Improvement Program for Fiscal Years
2020/21 - 2024/25
PRESENTED BY: Alan French, Public Works Director
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE OF THE COUNTY OF SAN
BERNARDINO, STATE OF CALIFORNIA, ADOPTING
THE MEASURE I FIVE-YEAR CAPITAL IMPROVEMENT
PLAN FOR FY2020/2021
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements
to public infrastructure.
BACKGROUND:
Jurisdictions receiving Measure I revenue from the San Bernardino County
Transportation Authority Local Street Program must annually adopt, by action of their
governing body, a Five-Year Capital Improvement Plan (CIP) that outlines the specific
projects upon which Measure I pass-through funds will be expended. The last update
was passed on September 14, 2019 by the City Council for a five-year Measure I
Capital Improvement Plan for Fiscal Years 2019/20 through 2024/25.
The first year of Capital Improvement Program adopted by Council on November 15,
2016 took place from May 2017 to August 2017 as year 1 of the program. The second
list of streets was completed from June 2018 to October 2018.
DISCUSSION:
The City is required to annually submit a CIP to SBCTA to update and add or delete
streets to this cycle's project list.
This is the third update of the program and will combine the year three and four project
lists to be done as one project. The City is looking to obtain an advancement on future
Measure I payments through the Total Road Improvement Program (TRIP) to enjoy the
economies of scale to do a larger project rather than the separate individual year list of
streets. In addition to combining the year three and four list of streets, the section of La
Cadena Drive from Barton Road to Litton Ave is added as a possible section, to address
the rapid deterioration of that pavement. After a review of that section of road, it shows
excessive distress and is in the process of deteriorating quicker than projected by the
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original study. This section will be added as an additive bid item so that if the
construction bids come in favorable for the project, we may be able to include it in the
work for this year.
Staff is recommending that the City Council adopt a resolution approving an updated
Five-Year Measure I Capital Improvement Plan for Fiscal Years 2020/21 through
2024/25 for submittal to the SBCTA as well as the expenditure strategy included as
Exhibit B.
Staff will return to the City Council for award of proposed projects.
CEQA FINDING:
Paving projects are categorically exempt from review under the California
Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of Title 14 of
the California Code of Regulations.
FISCAL IMPACT:
The actual cost of each CIP project will be presented to the City Council at the time of
award of contract.
ATTACHMENTS:
• Expenditure Strategy - Exhibit B (DOC)
• 2020-2021 MICIP Resolution (DOCX)
• MICIP Resolution Att A FY 2020-2025 (PDF)
APPROVALS:
Alan French Completed 05/04/2020 7:00 PM
City Attorney Completed 05/06/2020 10:30 AM
Finance Completed 05/07/2020 4:21 PM
City Manager Completed 05/07/2020 7:02 PM
City Council Pending 05/12/2020 6:00 PM
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EXHIBIT B (MICIP ATTACHMENT D)
FY2019/2020 to FY2024/2025 MICIP Expenditure Strategy
CITY OF GRAND TERRACE
MEASURE I CAPITAL IMPROVEMENT PLAN
EXPENDITURE STRATEGY
Fiscal Year 2020/2021 to Fiscal Year 2024/2025
The City of Grand Terrace has adopted a Measure I expenditure strategy that
focuses on improvements to existing facilities through an annual Pavement
Management Program. In addition to slurry and pavement rehabilitation treatment
of City streets, the expenditure strategy includes: a tree trimming program to
increase visibility along roadways, ADA curb ramp and sidewalk repair programs
as well as other necessary improvements to the right of way as needed.
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ATTACHMENT C
RESOLUTION NO. _
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,
ADOPTING THE ME AS UR E I FIVE-YEAR CAPITAL IMPROVEMENT PLAN
FOR FY2020/2021
WHEREAS, San Bernardino County voters approved passage of Measure I in
November 2004, authorizing the San Bernardino County Transportation Authority to
impose a one-half of one percent retail transactions and use tax applicable in the
incorporated and unincorporated territory of the County of San Bernardino; and
WHEREAS, revenue from the tax can only be used for transportation
improvement and traffic management programs authorized in the Expenditure Plans set
forth in Ordinance No. 04-01 of the Authority; and
WHEREAS, the Strategic Plan requires each local jurisdiction applying for
revenue from the Local Street Program to annually adopt and update a Five-Year
Capital Improvement Plan; and
WHEREAS, California Public Utilities Code 190300 and Ordinance No. 04-01
require each local jurisdiction to maintain General Fund expenditures for transportation-
related construction and maintenance activities at the required Maintenance of Effort
base year level in each fiscal year of the adopted Five-Year Capital Improvement Plan,
which for the City of Grand Terrace is $115,156.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The foregoing recitals are hereby found to be true and correct and
incorporated herein by this reference.
Section 2. Paving projects are categorically exempt from review under the
California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of
Title 14 of the California Code of Regulations.
Section 3. The Measure I Five-Year Capital Improvement Plan, attached to
this Resolution as Exhibit A, is hereby adopted.
Section 4. The City Manager, or his designee, is directed to send a copy of
this Resolution to the San Bernardino County Transportation Authority.
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PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Grand Terrace at a regular meeting held on 12th day of May 2020.
__________________________
Darcy McNaboe, Mayor
ATTEST:
_________________________
Debra L. Thomas, City Clerk
APPROVED AS TO FORM:
_________________________
Adrian R. Guerra, City Attorney
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Street From To L W Area PCI
FREMONTIA AVE REED AVE W MAIN ST 1,254.32.40,128.27
TERRACE AVE VIVIENDA AVE WALNUT AVE 828.21.17,388.27
DE SOTO ST WARBLER AVE ORIOLE AVE 927.32.29,664.28
GRAND TERRACE CT GRAND TERRACE RD CDS 278.37 32.8,907.69 28
CARHART AVE VIVIENDA CT CANAL ST 851.32.27,232.30
ORIOLE AVE LA PAIX ST DE BERRY ST 527.32.16,864.30
GARDEN AVE CDS PICO ST 240.32.7,680.31
MINONA DR ETON DR PRESTON ST 482.32.15,424.31
WALNUT AVE TERRACE AVE BURNS AVE 948.32.30,336.31
PICO ST MOUNT VERNON AVE ORIOLE AVE 1,263.40.50,520.32
BARTON ROAD HONEY HILL WESTERN DRIVEWAY 1,060.48.50,880.38
BARTON ROAD WESTERN DRIVEWAY EAST CITY LIMIT 900.24.21,600.38
Additional Scope:
Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000
Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000
Restore Striping: Lump Sum for all streets on this list = $50,000
FY 2019-20 Year Grand Total = $903,250
ATTACHMENT A
Year 2019 - 2020 Grind and Overlay 2" Asphalt Concrete
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Street From To L W Area PCI
VIVIENDA CT CDS VIVIENDA AVE 520.32.16,640.32
DE SOTO ST MIRADO AVE MOUNT VERNON AVE 835.32.26,720.33
PICO ST MICHIGAN ST REED AVE 1,378.40.55,120.33
VAN BUREN ST WEST END MICHIGAN AVE 1,311.40.52,440.33
VAN BUREN ST REED AVE (S)MOUNT VERNON AVE 1,423.40.56,920.33
VIVIENDA AVE VIVIENDA CT BARTON RD 633.32.20,256.33
FULMAR PL PASCAL AVE CDS 322.94 32.10,334.09 35
LA CADENA DRIVE LITTON AVE BARTON RD 3,403.64.217,792.64
456,222.09
3.
1,368,666.27
Additional Scope:
Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000
Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000
Restore Striping: Lump Sum for all streets on this list = $50,000
FY 2020-21 Grand Total = $1,638,667
Year 2020 - 2021 Grind and Overlay 2" Asphalt Concrete
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THRUSH ST WARBLER AVE ORIOLE AVE 1,000.32.32,000.39
HAMPTON CT OBSERVATION DR CDS 670.3 32.21,449.54 38
LA PAIX ST ORIOLE AVE DOS RIOS AVE 1,330.32.42,560.38
MINONA DR MOUNT VERNON KINGSTON ST 1,279.32.40,928.38
Additional Scope:
Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000
Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000
Restore Striping: Lump Sum for all streets on this list = $50,000
FY 2021-22 Grand Total = $706,830.00
Year 2021 - 2022 Grind and Overlay 2" Asphalt Concrete
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Street From To L W Area PCI
MERLE CT CANARY CT CDS 825.32.26,400.6
VIVIENDA AVE END VIVIENDA AVE 320.32.10,240.12
VICTORIA ST PASCAL AVE CANAL ST 224.32.7,168.14
Additional Scope:
Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000
Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000
Restore Striping: Lump Sum for all streets on this list = $50,000
FY 2022-23 Grand Total = $401,424
Year 2022 - 2023 Grind and Overlay 2" Asphalt Concrete
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GRAND TERRACE RD NEWPORT AVE END 1,734.24.41,616.16
CARDINAL CT MICHIGAN AVE CDS 475.77 32.15,224.68 19
KINGSTON ST LA PAIX ST DE SOTO ST 252.32.8,064.19
VISTA GRANDE WAY GRAND TERRACE RD VISTA GRANDE WAY 510.32.16,320.20
CANARY CT MERLE CT CDS 514.32.16,448.22
Additional Scope:
Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000
Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000
Restore Striping: Lump Sum for all streets on this list = $50,000
FY 2023-24 Grand Total = $563,016
Year 2023 - 2024 Grind and Overlay 2" Asphalt Concrete
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BLUE MOUNTAIN CT PICO ST CDS 502.26.13,052.23
KENTFIELD ST WARBLER AVE ORIOLE AVE 1,000.32.32,000.23
NAPA CT FREMONTIA AVE CDS 195.32.6,240.23
LADERA ST FREMONTIA AVE REED AVE 538.32.17,216.24
TERRACE AVE WALNUT AVE BARTON RD 1,436.24.34,464.24
Additional Scope:
Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000
Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000
Restore Striping: Lump Sum for all streets on this list = $50,000
FY 2024-25 Grand Total = $578,916
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AGENDA REPORT
MEETING DATE: May 12, 2020 Council Item
TITLE: COVID-19 Update and Strategy to Reopen City Facilities
and Request from Graduating Class of 2020
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and File information regarding Park Reopening and
Direct the City Manager to Complete Facility Use Permit to
Host Fireworks Show for Graduating Classes of 2020.
2030 VISION STATEMENT:
This staff report supports Our Mission to preserve and protect our community, Goal #2,
Maintaining Public Safety and Goal #5, Engage in Proactive Communication.
BACKGROUND:
On March 18, 2020, the City Manager, in his capacity as Director of Emergency
Services, proclaimed an emergency in accordance with California Government Code
Section 8630 and Grand Terrace Municipal Code Section 2.28.060. The emergency
proclamation is based on conditions of extreme peril to the safety of persons and
property within the City as a consequence of the global spread of a severe acute
respiratory illness caused by a novel (new) coronavirus (“COVID-19”).The Proclamation
was ratified by the City Council on March 24, 2020.
DISCUSSION:
As of May 7, 2020, there are 2562 cases of COVID-19 in San Bernardino County with
over 25,000 tests administered by San Bernardino County’s Public Health Department.
The total number of deaths in the County attributed to COVID-19 remains at 108 as of
the writing of this report. Over the last two months the City of Grand Terrace, like cities
across the country and the world have experienced a dramatic modification to
operations. Closures of City facilities and businesses have left both the public and
private sector with infrastructure expenses (personnel and facilities) and diminish
opportunities to generate revenue.
However, it appears that their maybe light at the end of the tunnel. On April 25, 2020
the County of San Bernardino Public Health Officer issued guidance to allow parks to
reopen. Shortly thereafter the City of Grand Terrace also issued notice that two of its
Parks would reopen (Richard Rollins Park and Fitness Park) for passive recreation use.
In order to open the remaining parks, the City must ensure it does not expose itself to
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any unnecessary liability.
Staff contacted our Joint Powers Insurance Agency (JPIA) to discuss best practices,
cities use to reopen facilities. The JPIA provided the City with guidelines, which the City
will deploy as it reopens additional parks (attachment). The City will do the following:
• All City Parks will have a notice at the entry way, that identifies precautionary
measures for visitors to follow certain guidelines when they visit the park
(attachment).
• The City will issue capacity loads at some parks that are used to maintain social
distancing, these guidelines are like those used at retail and grocery stores.
Therefore, the dog park would have restrictions of 1 person per 1,000 sq. ft (8
people in small dog park and 14 people in the large dog park).
• Every park will have a hand sanitizer or washing station on site, as all restrooms,
water fountains and Gazebos will be closed until active use can be established at
park facilities.
• The City’s allowance of passive park use is based on visitors following social
distancing guidelines established by the County Public Health Officer. If visitors
don’t follow the guidelines and start to gather and use closed amenities, the City
will have no choice but to close the parks until the Public Health Order is lifted.
While we will monitor our parks, we do not have the resources to police them, nor
do we want to engage in conflict between staff and residents about park use.
This strategy seems to be consistent with Governor Newsom’s Resilience Roadmap,
which calls for the opening of more public spaces in Stage 2 (attachment). which we
anticipate the state will be in as of May 8, 2020.
As the Council is aware COVID-19 has dramatically affected the lives of high school
seniors and other graduates for 2020. From Grad Night; to Senior Prom to Graduation,
the normal rights of passage for this class has been altered. Members of the
community and some parents of the Grand Terrace High School graduating class asked
the City of Grand Terrace to host a firework show for the graduation classes of 2020.
After consultation with a fireworks consultant, the parent and sponsors were told that a
fireworks show launched from the softball fields at the high school, next to Veterans
Freedom Park will be visible throughout the entire City. Since the City has a joint use
agreement with Colton Joint Unified School District and the Graduation Class is
prohibited from hosting such an event. The parents and graduation class suggested the
City sponsor the event, much like the City of Colton host its annual fireworks show to
celebrate their annual incorporation.
If the City agrees to host the event, there would be no cost to the City because of
private sponsors. This event would not include a community sponsored gathering
place, it will be designed for residents to watch from their yards and various locations
around the city. The City will need to complete a regular facility use permit to host the
event.
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FISCAL IMPACT:
No Fiscal Impact.
ATTACHMENTS:
• Attachment I - Safety Notice to Public for COVID-19 at Parks (PDF)
• Attachment II - Guidelines from Governor Newsom (PDF)
APPROVALS:
G. Harold Duffey Completed 05/07/2020 7:03 PM
City Attorney Completed 05/07/2020 7:32 PM
Finance Completed 05/07/2020 7:43 PM
City Manager Completed 05/07/2020 7:47 PM
City Council Pending 05/12/2020 6:00 PM
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COVID-19 symptoms include fever, cough, shortness of breath or difficulty breathing, chills,
repeated shaking with chills, muscle pain, headache, sore throat, new loss of taste or smell.
The Centers for Disease Control (CDC) and Prevention recommends social distancing: remaining
out of congregate settings (crowded public places where close contact with others may occur,
such as shopping centers, movie theaters, stadiums), avoiding mass gatherings, and maintaining
distance (approximately 6 feet) from others when possible.
Older adults and people who have severe underlying chronic medical conditions, are at
higher risk for developing more serious complications from COVID-19. Individuals who are at
higher risk are encouraged to avoid crowds as much as possible.
Take steps to protect yourself
• Wash your hands often with soap and water for at least 20 seconds especially after you
have been in a public place, or after blowing your nose, coughing, or sneezing.
• If soap and water are not readily available, use a hand sanitizer that contains at least 60%
alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
• Avoid touching your eyes, nose, and mouth with unwashed hands.
Take steps to protect others
• Stay home if you are sick, except to get medical care.
Cover your mouth and nose with a cloth face cover when around others
• The CDC recommends wearing cloth face coverings in public settings where other social
distancing measures are difficult to maintain
• Continue to keep about 6 feet between yourself and others. The cloth face cover is not a
substitute for social distancing.
Do not sit or play on:
• Park Benches, picnic tables or exercise equipment.
• Playground area is closed, please do not allow your children to play on equipment
REOPENING OUR PARKS IS BASED ON THE COMMUNITY FOLLOWING SOCIAL DISTANCING
RULES, AS ESTABLISHED BY COUNTY PUBLIC HEALTH. THE CITY IS RESPONSIBLE TO
ENSURE RESIDENTS PRACTICE SOCIAL DISTANCING WHEN THEY INTERACT WITH OTHERS
THAT ARE NOT RELATED OR FROM THE SAME HOUSEHOLD. IF THE CITY IS UNABLE TO
ENSURE THE COMMUNITY IS FOLLOWING SOCIAL DISTANCING RULES, IT WILL HAVE NO
CHOICE BUT TO CLOSE CITY PARKS.
WARNING: COVID-19 has been characterized as a
pandemic by the World Health Organization. You are
entering a public space. Use caution and enter at your
own risk. City of Grand Terrace is not liable for your
decision to enter this location.
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Governor Newsom Releases Updated Industry Guidance
Published: May 07, 2020
Guidance will help drive reopening for some sectors – including retail, manufacturing and logistics – with
modifications, beginning Friday, May 8
Regional variance allows for counties to move further into Stage 2 when they attest to meeting certain
criteria
SACRAMENTO – Following up on the state’s announcement that it will begin modifying the stay at home
order on Friday, May 8, Governor Gavin Newsom today released updated industry guidance – including
for retail, manufacturing and logistics – to begin reopening with modifications that reduce risk and
establish a safer environment for workers and customers.
Click here to see the new guidance.
“Californians, working together, have flattened the curve. Because of that work, our health data tells us
that California can enter the next stage of this pandemic and gradually begin to restart portions of our
economy,” said Governor Newsom. “It’s critical that businesses and employers understand how they can
reduce the risk of transmission and better protect their workers and customers. COVID-19 will be
present in our communities until there is a vaccine or therapeutic, and it will be up to all of us to change
our behavior and eliminate opportunities for the disease to spread.”
Resilience Roadmap
Californians are flattening the curve as part of the stay at home order issued on March 19, 2020. These
efforts have allowed the state to move forward on the roadmap for modifying the statewide order.
The Resilience Roadmap stages that California is using to guide its gradual reopening process are:
• Stage 1: Safety and Preparedness
• Stage 2: Lower-Risk Workplaces
• Stage 3: Higher-Risk Workplaces
• Stage 4: End of Stay at Home Order
When modifications are advanced and the state’s six indicators show we’ve made enough progress, we
can move to the next stage of the roadmap. We are now moving into Stage 2, where some lower-risk
workplaces can gradually open with adaptations. Stage 2 expansion will be phased in gradually. Some
communities may move through Stage 2 faster if they are able to show greater progress, and counties
that have met the readiness criteria and worked with the California Department of Public Health can
open more workplaces as outlined in the County Variance Guidance.
Industry Guidance to reduce the risk
California will move into Stage 2 of modifying the state’s stay at home order on May 8, 2020. The state’s
progress in achieving key public health metrics will allow a gradual reopening of California’s economy.
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The state recognizes the impact of economic hardship, but the risk of COVID-19 infection is still real for
all Californians and continues to be fatal.
That is why every business should take every step possible to reduce the risk of infection:
• Plan and prepare for reopening
• Make radical changes within the workplace
• Adjust practices by employees and help educate customers
The state has outlined guidance for each early Stage 2 business to follow. The goal is a safer
environment for workers and customers. Businesses may use effective alternative or innovative
methods to build upon the guidance.
Each business should review the guidance that is relevant to their workplace, prepare a plan based on
the guidance for their industry, and put it into action.
When complete, businesses can post the industry-specific checklist (below) in their workplace to show
customers and employees that they’ve reduced the risk and are open for business.
Before reopening, all facilities should:
1. Perform a detailed risk assessment and implement a site-specific protection plan
2. Train employees on how to limit the spread of COVID-19, including how to screen themselves
for symptoms and stay home if they have them
3. Implement individual control measures and screenings
4. Implement disinfecting protocols
5. Implement physical distancing guidance
The state has also set up a mechanism to gather input on future industry guidance through
the California Recovery Roadmap survey.
While many elements of the guidance are the same across industries – such as cleaning and physical
distancing – consideration was given to industry-specific methods. For example:
• Retailers should increase pickup and delivery service options and encourage physical distancing
during pickup – like loading items directly into a customer’s trunk or leaving items at their door.
• Retailers should install hands-free devices, if possible, including motion sensor lights, contactless
payment systems, automatic soap and paper towel dispensers, and timecard systems.
• Manufacturing companies should close breakrooms, use barriers, or increase distance between
tables/chairs to separate workers and discourage congregating during breaks. Where possible,
create outdoor break areas with shade covers and seating that ensures physical distancing.
• Warehouses should minimize transaction time between warehouse employees and
transportation personnel. Perform gate check-ins and paperwork digitally if feasible.
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• Warehouse workers should clean delivery vehicles and equipment before and after delivery,
carry additional sanitation materials during deliveries, and use clean personal protective
equipment for each delivery stop.
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Update on California’sPandemic Roadmap
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•Ability to test, contact trace, isolate, and support the exposed
•Ability to protect those at high risk for COVID-19
•Surge capacity for hospital and health systems
•Therapeutic development to meet the demand
•Ability of businesses, schools, and childcare facilities to support physical distancing
•Determination of when to reinstitute measures like Stay-At-Home
6 Indicators for Modifying Stay-at-Home Order
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0
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Total Hospitalized Total ICU
California Hospitalization Trend Lines
Total includes both COVID-19 confirmed positive hospitalizations as well as COVID-19 suspect hospitalizations.
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COVID-19 is not going away soon.
The Basics
Modifications to Stay-At-Home Order must be guided
by health risk and a commitment to equity.
Taking responsibility is key at all levels –individual,
business, and government.
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STAGE 1:
Safety and
Preparedness
Making essential
workforce
environment as
safe as possible.
Resilience Roadmap Stages
STAGE 2:
Lower Risk
Workplaces
Creating
opportunities for
lower risk sectors
to adapt and
re-open.
Modified school
programs and
childcare re-open.
STAGE 3:
Higher Risk
Workplaces
Creating
opportunities for
higher risk sectors to
adapt and re-open.
STAGE 4:
End of Stay-At-
Home Order
Return to expanded
workforce in highest
risk workplaces.
Requires
Therapeutics.
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This is where we are now.
•Continue to build out testing, contact tracing, PPE, and hospital
surge capacity.
•Continue to make essential workplaces as safe as possible.
•Physical and work flow adaption
•Essential workforce safety net
•Make PPE more widely available
•Individual behavior changes
•Prepare sector-by-sector safety guidelines for expanded workforce.
Stage 1: Safety and Preparedness
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Stage 2: Lower Risk Workplaces
Gradually opening some lower risk workplaces
with ADAPTATIONS:
○Retail (e.g. curbside pickup)
○Manufacturing
○Offices (when telework not possible)
○Opening more public spaces
Expanded Workforce Safety Net:
●Wage replacement so workers can stay home when sick
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Stage 2: Lower Risk Workplaces
Schools and Childcare Facilities with Adaptations:
●Summer programs and next school year potentially starting
sooner (July/August)
●Childcare facilities to provide more care
●Address learning gaps
●Ensure students and staff are protected
●Allow broader workforce to return to work
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Government Actions
●Policies that allow people to stay home when they’re sick
●Guidance provided on how to reduce risk
Actions needed to get from Stage 1 to Stage 2
Business Actions
●Wage replacement so workers can stay home when sick
●Implement adaptations to lower-risk workplaces NOW
●Employees continue to work from home when possible
Individual Actions
●Safety precautions –physical distancing, face coverings, etc.
●Avoid all non-essential travel
●Support and care for people who are at high risk
H.13.b
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When are we ready for Stage 2?
Key indicator considerations to move to Stage 2:
•Hospitalization and ICU trends stable.
•Hospital surge capacity to meet demand.
•Sufficient PPE supply to meet demand.
•Sufficient testing capacity to meet demand.
•Contact tracing capacity statewide.
Transition to Stage 2 will occur through a statewide
modification to the Stay-At-Home Order.
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Opportunity for Regional Variations
During Stage 2, counties may choose to relax stricter local orders at their own pace.
Following Stage 2, once a statewide COVID-19 surveillance system is made possible through testing, further regional variations could be supported.
State will consult and collaborate closely with local governments.
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Stage 3: Higher Risk Workplaces
Open higher risk environments with
adaptations and limits on size of
gatherings:
•Personal care
(hair and nail salons, gyms)
•Entertainment venues (movie
theaters, sports without live
audiences)
•In-person religious services
(churches, weddings)
Stage 4: End of
Stay-At-Home Order
Re-open highest risk workplaces with all
indicators satisfied once therapeutics
have been developed:
•Concerts
•Convention Centers
•Live audience sports
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Stay Home. Practice Physical Distancing.
We are enlisting all Californians to help inform the
development of guidance for sectors across our
economy.
This guidance will provide a framework for how to safely
re-open.
Be Part of the Solution
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covid19.ca.gov
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