05/26/2020CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● MAY 26, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
PUBLIC ADVISORY: THE CITY COUNCIL CHAMBER WILL NOT BE OPEN TO THE PUBLIC
Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17,
2020, the regular meeting of the City Council for May 26, 2020 will be conducted telephonically
through Zoom and broadcast live on the City’s website. Please be advised that pursuant to the Executive
Order, and to ensure the health and safety of the public by limiting human contact that could spread the
COVID-19 virus, the Council Chamber will not be open to the public. Some Members of Council will
be participating remotely and will not be physically present in the Council Chamber.
If you would like to speak on an agenda item, you can access the meeting by dialing the phone number
listed below and you will be placed in the waiting room, muted until it is your turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 824-2942 1104
Password: 597023
NOTE: Your phone number will appear on the screen unless you first dial *67 before dialing
the numbers as shown above.
The City wants you to know that you can also submit your comments by email to
ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your
comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.;
or if you are unable to email, please call the City Clerk’s Office at (909) 824-6621 ext. 230 by 5:00 p.m.
If you wish to have your comments read to the Council Members during the appropriate Public
Comment period, please indicate on in the Subject Line “FOR PUBLIC COMMENT” and list the
item number you wish to comment on. Comments that you want read to the Council will be subject to
the three-minute time limitation (approximately 350 words).
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need
special assistance to participate in the Council meeting, please contact the City Clerk’s Office, (909) 824-
6621 ext. 230 within 48 hours of the meeting.
The City of Grand Terrace thanks you in advance for taking all precautions to prevent spreading the
COVID-19 virus.
Agenda Grand Terrace City Council May 26, 2020
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council.
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
A. RECESS TO CLOSED SESSION
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Section 54957.6
Title: City Manager
2. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code
Section 54957.6
Agency Designated
Representatives: G. Harold Duffey, City Manager
Cynthia Fortune, Assistant City Manager
Adrian R. Guerra, City Attorney
Colin Tanner, Deputy City Attorney
Employee Organization: Teamsters Local 1932
Unrepresented Employees: City Manager, Assistant City Manager, City
Clerk, Director of Public Works, Director of
Planning & Development Services,
Management Analyst, (Two Positions),
Assistant Planner
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
B. SPECIAL PRESENTATIONS - NONE
Agenda Grand Terrace City Council May 26, 2020
City of Grand Terrace Page 3
C. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 05/12/2020
DEPARTMENT: CITY CLERK
3. Attachment to Minutes - 05/12/2020
DEPARTMENT: CITY CLERK
4. Agreement for Participation in the San Bernardino County Sheriff Department's Work
Release Program
RECOMMENDATION:
Staff recommends approval of Agreement for Participation in San Bernardino County
Sheriff Department's Work Release Program
DEPARTMENT: CITY MANAGER
E. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
F. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Bill Hussey
Council Member Sylvia Robles
Mayor Pro Tem Doug Wilson
Mayor Darcy McNaboe
Agenda Grand Terrace City Council May 26, 2020
City of Grand Terrace Page 4
G. PUBLIC HEARINGS - NONE
H. UNFINISHED BUSINESS - NONE
I. NEW BUSINESS
5. Consideration of Amendment No. 1 to Agreement with HR Green California for
Inspection and Plan Check Services to Extend Term of Agreement to June 13, 2022
RECOMMENDATION:
1. Approve Amendment No. 1 to Agreement with HR Green California for Inspection
and Plan Check Services to Extend Term of Agreement to June 13, 2022
2. Authorize the City Manager to execute Amendment No. 1, subject to City Attorney
approval as to form.
DEPARTMENT: PUBLIC WORKS
6. Settlement Agreement Between the City of Grand Terrace and Teamsters Local 1932
RECOMMENDATION:
Approve Settlement Agreement Between the City of Grand Terrace and Teamsters
Local 1932.
DEPARTMENT: CITY MANAGER
7. Commitment of Fund Balance for Fiscal Year 2019-2020 in Accordance with
Governmental Accounting Standards Board Statement No. 54 and City Reserves Policy
No. 3.06
RECOMMENDATION:
Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, COMITTING FUND BALANCE FOR FISCAL YEAR 2019-
20 IN ACCORDANCE WITH GOVERNMENTAL ACCOUNTING STANDARDS
BOARD STATEMENT 54 AND CITY RESERVES POLICY NO. 3.06
DEPARTMENT: FINANCE
8. First Amendment to the Promissory Note Issued on June 30, 2020 in the Amount of
$875,000 Between the City of Grand Terrace - General Fund and the City of Grand
Terrace - Waste Water Fund to Extend the Commencement Date for Payments &
Maturity Date by 2 Years.
RECOMMENDATION:
Approve a First Amendment to the Promissory Note Issued on June 30, 2020, in the
amount of $875,000 between the City of Grand Terrace - General Fund and the City of
Agenda Grand Terrace City Council May 26, 2020
City of Grand Terrace Page 5
Grand Terrace - Waste Water Fund to Extend the Commencement Date for Payments
& Maturity Date by 2 Years.
DEPARTMENT: FINANCE
9. Twenty-Seventh Amendment to Law Enforcement Services Contract No. 94-797 with
the County of San Bernardino to Provide Law Enforcement Services for Fiscal Year
2020-21 to the City of Grand Terrace
RECOMMENDATION:
1. Approve the Twenty-Seventh Amendment to Law Enforcement Services Contract
No. 94-797 with the County of San Bernardino to provide Law Enforcement Services
for Fiscal Year 2020-21; and
2. Authorize the City Manager to execute the contract.
DEPARTMENT: FINANCE
10. Introduction of the FY2020-21 Proposed Budget
RECOMMENDATION:
1. Review the Proposed Budget for Fiscal Year 2020-21; and
2. Begin budget deliberations for the Proposed Budget for Fiscal Year 2020-21.
DEPARTMENT: FINANCE
11. COVID-19 Update
RECOMMENDATION:
Receive and File Update
DEPARTMENT: CITY MANAGER
J. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic
Plan, if a City Council Member is interested in a task or project that will require more
than one hour of staff time to complete, the item will be agendized to ask the City
Council if time should be spent on preparing a report on the proposed item. In
accordance with this policy, this is the opportunity for City Council Members to request
that an item be placed on a future agenda and authorize staff to prepare an agenda
report. To ensure compliance with the Brown Act, the request shall be submitted to the
City Manager at least one week in advance of the meeting so that the topic can be
included on the agenda under this section. In order for any listed item to be placed on a
future agenda, the City Council must act by formal motion (i.e., requires a motion and a
second) to direct the City Manager to place the item on a future agenda. Pursuant to the
requirements of the Brown Act, no other items may be considered other than those
listed below.
Agenda Grand Terrace City Council May 26, 2020
City of Grand Terrace Page 6
1. San Bernardino International Airport Flight Patterns
Requested by: Council Member Jeff Allen
K. CITY MANAGER COMMUNICATIONS
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, June 9, 2020 at 6:00
PM. Any request to have an item placed on a future agenda must be made in writing
and submitted to the City Clerk’s office and the request will be processed in accordance
with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● MAY 12, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
May 12, 2020.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Darcy McNaboe.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Remote
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Alan French Public Works Director Remote
Steven Weiss Planning & Development Services Director Remote
Cynthia A. Fortune Assistant City Manager Remote
A. SPECIAL PRESENTATIONS - NONE
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Agenda Item No. F.7 Consideration of Recommendations for Community Development
Block Grant COVID-19 Virus (CDBG-CV) Funds will be moved from Public Hearing to
New Business after Agenda Item No. H.10. as the item is not a Public Hearing item.
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Minutes Grand Terrace City Council May 12, 2020
City of Grand Terrace Page 2
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 04/28/2020
APPROVE THE REGULAR MEETING MINUTES OF APRIL 28, 2020
3. Attachment to Regular Meeting Minutes of April 28, 2020
APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF
APRIL 28, 2020
4. Approval of Minutes – Special Meeting – 05/06/2020
APPROVE THE SPECIAL MEETING MINUTES OF MAY 6, 2020
5. Attachment to Special Meeting Minutes of May 6, 2020
APPROVE THE ATTACHMENTS TO THE SPECIAL MEETING MINUTES OF MAY 6,
2020
6. Resolution Adopting List of Projects Proposed to be Funded by SB 1 in Fiscal Year
2020-2021
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2020-21 FUNDED
BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
D. PUBLIC COMMENT
Dawn Rowe, Third District Supervisor wanted to provide an update to the City Council
regarding the CARES Act Funding:
• San Bernardino County to receive $380,000,000 in COVID related expenses only
from March 1, 2020 going forward.
• Audits will be performed on each and every expense incurred.
• The funding cannot be used to backfill any revenue loss of any sort.
• The next round of CARES Act Funding will be for cities with a population of less
than 500,000
• She communicated to the County’s federal partners that the County would like
the funding to go directly to the cities and allow its usage to be a little more
liberal.
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Minutes Grand Terrace City Council May 12, 2020
City of Grand Terrace Page 3
• $30 million of the $380 million received by the County is going to be brought to
the Board of Supervisors for approval to disperse to small businesses in the
County that remain COVID compliant.
• Re-opening phasing guidelines are being reviewed by the Board to send to the
Governor for approval with the suggestion that cities perform its own
enforcement on business re-opening.
E. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen attended the Community Testing Event held at Azure Hills
Seventh Day Adventist Church on May 7, 2020. He thanked the County, City Manager,
and Staff for a well-run event.
Council Member Bill Hussey
Nothing to report.
Council Member Sylvia Robles
Council Member Sylvia Roble announced the passing of former San Bernardino County
supervisor Dennis Hansberger. He served the City of Grand Terrace and he
shepherded the process and advocated for the incorporation of Grand Terrace.
Mayor Pro Tem Doug Wilson
Nothing to report.
Mayor Darcy McNaboe
Mayor Darcy McNaboe attended the Omnitrans Board of Directors Meeting on May 6,
2020 and discussed the following:
• Through the end of February, Omnitrans systemwide ridership increased by
1.8% compared to the year before.
• Following the Stay at Home Order, Omnitrans ridership fell 65% compared to the
prior year and remained at that level from mid-March through mid-April
• A presentation was provided to the Board on its Emergency Service Deployment
Plan
• Routes that Omnitrans operates every 10, 15 or 20 minutes were reduced to 30
minutes; routes that operate every 30 minutes were reduced to hourly.
• Riders must enter from the back of the bus to help protect the driver however
fares are not being collected.
• With the decline in ridership the resulting fare revenue in the state of the
economy has resulted in financial uncertainty.
• The reduced service is expected to last through the summer.
On May 6, 2020, Mayor McNaboe attended the San Bernardino Transportation
Authority Board meeting and discussed the following:
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Minutes Grand Terrace City Council May 12, 2020
City of Grand Terrace Page 4
• Report on Economic Conditions by Christopher Thornberg, UC Riverside Center
for Economic Forecasting and Development
• Approved a Revised Local Transportation Fund Apportionment for FY 2020/2021
• Authorized the Release of Local Transportation Fund Reserves to Transit
Operators
• Allocated CARES Act Funding to the Transit Operators
• Approved an Advance of up to Five Years of the City of San Bernardino’s
Estimated Equitable Share of Measure I Major Street Project Program/Arterial
Sub-Program Funds for Various Arterial Widening Projects
• Adopted a Final Environmental Impact Report for the West Valley Connector
• SBCTA was awarded the 2020 SCAG Sustainability Award for the Clean Cities:
Alternative Fuels and Infrastructure for the Redlands Passenger Rail Zero
Emission Multiple Unit buses.
On May 12, 2020, Mayor McNaboe participated in a conference call with Supervisor
Curt Hagman, however Supervisor Rowe covered most of the elements in that call. One
of the things mentioned is that federal legislature is set to vote on Friday on what they
are calling the HERO Act which is $3 trillion dollars of which $250 billion will go
specifically to cities. Those funds will have a recovery of lost expenses component to it.
G. UNFINISHED BUSINESS
8. Second Reading and Adoption of Ordinance to Adopt by Reference the 2019 California
Fire Code with Local Amendments
Steve Weiss, Planning & Development Services Director gave the PowerPoint
presentation for this item.
DIRECT THE CITY ATTORNEY TO READ THE TITLE OF, WAIVE FURTHER
READING OF, AND ADOPT THE ORDINANCE ENTITLED AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING BY
REFERENCE THE 2019 CALIFORNIA FIRE CODE AS AMENDED BY SAN
BERNARDINO COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 20-01 AND
REPEALING AND REPLACING GRAND TERRACE MUNICIPAL CODE CHAPTER
15.18 IN ITS ENTIRETY TO INCORPORATE THE NEW CODE AS AMENDED
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
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Minutes Grand Terrace City Council May 12, 2020
City of Grand Terrace Page 5
9. Second Reading and Adoption of Ordinance Amending Titles 4, 5, 6, 8, 10, 12, and 13
of the Grand Terrace Municipal Code to Authorize the Adoption of Certain Fees and
Deposits by Resolution
Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item.
DIRECT THE CITY ATTORNEY TO READ THE TITLE OF, WAIVE FURTHER
READING OF, AND ADOPT THE ORDINANCE ENTITLED “AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA
AMENDING SECTIONS IN TITLES 4, 5, 6, 8, 10, 12, AND 13 OF THE GRAND
TERRACE MUNICIPAL CODE TO AUTHORIZE THE CITY COUNCIL TO ADOPT
CERTAIN FEES AND DEPOSITS BY RESOLUTION”
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
H. NEW BUSINESS
10. Resolution Reaffirming and Reorganizing Certain Fees and Deposits Originally in the
Grand Terrace Municipal Code, Titles 4, 5, 6, 8, 10, 12, and 13.
Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA REAFFIRMING AND REORGANIZING CERTAIN FEES
AND DEPOSITS PREVIOUSLY APPROVED AND ESTABLISHED BY THE CITY
COUNCIL IN TITLES 4, 5, 6, 8, 10, 12, AND 13 OF THE GRAND TERRACE
MUNICIPAL CODE
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
7. Consideration of Recommendations for Community Development Block Grant COVID-
19 Virus (CDBG-CV) Funds
Todd Nakasaki, Management Analyst gave the PowerPoint presentation for this item.
AUTHORIZE STAFF TO APPLY FOR CDBG-CORONAVIRUS (CV) PROGRAM
FUNDING FOR BOTH THE FOOD BANK PARTNERSHIP PROGRAM AND THE SAN
BERNARDINO COUNTY SHERIFF DEPARTMENT’S H.O.P.E. PROGRAM
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Minutes Grand Terrace City Council May 12, 2020
City of Grand Terrace Page 6
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
11. City of Colton Environmental Document for Public Review Pertaining to Development of
79 Single Family Residential Homes to be Located Along Litton Avenue, Bostock, and
Palm Avenue in the La Loma Hills North of La Cadena Drive
Steve Weiss, Planning & Development Services Director gave the PowerPoint
presentation for this item.
RECEIVE AND FILE
RESULT: APPROVED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
12. Adoption of Capital Improvement Program for Fiscal Years 2020/21 - 2024/25
Alan French, Public Works Director gave the PowerPoint presentation for this item.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,
ADOPTING THE MEASURE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR
FY2020/2021
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Mayor Pro Tem
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
13. COVID-19 Update and Strategy to Reopen City Facilities and Request from Graduating
Class of 2020
G. Harold Duffey, City Manager gave the PowerPoint presentation for this item.
RECEIVE AND FILE INFORMATION REGARDING PARK REOPENING AND DIRECT
THE CITY MANAGER TO COMPLETE FACILITY USE PERMIT TO HOST
FIREWORKS SHOW FOR GRADUATING CLASSES OF 2020.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Mayor Pro Tem
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
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Minutes Grand Terrace City Council May 12, 2020
City of Grand Terrace Page 7
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
1. Motion: Request Prohibit Use of Gas Leaf Blowers
Requested by: Council Member Sylvia Robles
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
J. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager informed the City Council, in preparation for the City’s
new budget, a date is needed to conduct the City Council’s Priorities Workshop and he
suggested that the meeting be scheduled in an off City Council Regular Meeting week
and wanted to make sure Council would be available early next week or wait until after
the following Council meeting on the 26th.
Mayor McNaboe requested that the City Manager provide the City Council with some
dates to choose from.
K. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 7:35 p.m. in
memory of former County Supervisor Dennis Hansberger. The Next Regular City
Council Meeting will be held on Tuesday, May 26, 2020 at 6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra Thomas, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● MAY 12, 2020
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
May 12, 2020
City Council Minutes
PowerPoint Presentations
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CDBG-CV FUNDING
RECOMMENDATIONS
CITY COUNCIL MEETING
MAY 12, 2020
CDBG-CV FUNDING
RECOMMENDATIONS
BACKGROUND
PROGRAM REQUIREMENTS
ELIGIBLE ACTIVITIES
RECOMMENDATIONS
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2030 Vision Statement
A place where residents can enjoy quality
of life that fosters pride and an engaged
community, in that the CDBG program
funds community programs that benefit
Grand Terrace residents.
Goal 4 – Develop and Implement
Successful Partnerships
CDBG-CV BACKGROUND
On March 27, 2020 the Coronavirus Aid, Relief, and
Economic Security (CARES) Act was signed into law to
respond to the growing effects of this historic public
health pandemic.
The U.S. Department of Housing and Urban Development
(HUD) released a special allocation of Community
Development Block Grant (CDBG) funds to San
Bernardino County as a preemptive means through
prevention, preparation, and response to the
Coronavirus (COVID-19).
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CDBG-CV PROGRAM REQUIREMENTS
Supports activities that prevent and/or respond to
the spread of the Coronavirus (COVID-19) or
other infectious diseases.
Benefits low and moderate income residents
City’s Allocation for CDBG-CV funds $100,000
CDBG-CV ELIGIBLE ACTIVITIES
ACTIVIY/PROJECT FUNDING
RECOMMENDATION
FOOD BANK PARTNERSHIP
PROGRAM
$16,000
SAN BERNARDINO COUNTY SHERIFF’S
DEPARTMENT H.O.P.E. PROGRAM
$84,000
Total Requested $100,000
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RECOMMENDATION
Conduct a public hearing for the prioritization
of eligible applications for the Community
Development Block Grant Coronavirus (CDBG-
CV) funding; and
Prioritize funding allocations and authorize
staff to submit the City's CDBG-CV funding
recommendations to the San Bernardino
County Economic Development Agency
QUESTIONS
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Item G.8
2nd Reading
2019 Fire Code
Update
City Council Meeting
May 12, 2020
•The proposed ordinance
amends Section 15.18 of the
Grand Terrace Municipal
Code to incorporate the
2019 California Fire Code as
amended by the San
Bernardino County Fire
Protection District Board
•No changes have been
made to the proposed
ordinance since its
introduction on April 28,
2020
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Recommendation
In Compliance with the California Government
Code
Set a public hearing for May 12, 2020 for
second reading of the Ordinance
Introduction of the Ordinance amending Title 15.18
(California Fire Code) of the Grand Terrace
Municipal Code
Second Reading
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA,
ADOPTING BY REFERENCE THE 2019
CALIFORNIA FIRE CODE AS AMENDED BY SAN
BERNARDINO COUNTY FIRE PROTECTION
DISTRICT ORDINANCE NO. 20‐01 AND
REPEALING AND REPLACING GRAND TERRACE
MUNICIPAL CODE CHAPTER 15.18 IN ITS
ENTIRETY TO INCORPORATE THE NEW CODE AS
AMENDED
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Item G.8
2nd Reading
2019 Fire Code
Update
City Council Meeting
May 12, 2020
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Grand Terrace
Municipal Code
Amendment
2nd Reading
May 12, 2020
2030 Vision Statement
•Goal #1 – “Ensuring our Fiscal
Viability” by ensuring
appropriate cost recovery for
services provided.
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BACKGROUND & DISCUSSION
•On April 14, 2020 a first reading was held to
amend the Grand Terrace Municipal Code
(GTMC) amending Titles 4, 5, 8, 10, 12 and 13
to authorize the City Council to adopt certain
fees and deposits by resolution.
•No changes have been made to the proposed
ordinance since its introduction & is now
ready for second reading and adoption.
Questions?
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Resolution to
Reaffirm & Reorganize
Certain Fees & Deposits
previously approved by
City Council in the
Grand Terrace Municipal Code
2030 Vision Statement
•Goal #1 – “Ensuring our
Fiscal Viability” by
ensuring appropriate cost
recovery for services
provided.
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BACKGROUND & DISCUSSION
•California State Law establishes that City
Council may institute reasonable fees for the
processing of permits and regulatory
activities,
•As long as the fees do not exceed the amount
reasonably required to administer the
processing of the permits and regulatory
activities.
BACKGROUND & DISCUSSION
•On April 14, 2020 a first reading was held to
amend the Grand Terrace Municipal Code
(GTMC) amending Titles 4, 5, 8, 10, 12 and 13 to
authorize the City Council to adopt certain fees
and deposits by resolution.
•No changes have been made to the proposed
ordinance since its introduction.
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FEES set by Resolution
•Establishment of fees are administrative in
nature & more often subject to change in
order to effectively allow the City of recover
its costs for services provided.
•Staff will make recommendations based on
actual costs incurred;
FEES set by Resolution
•Fees will be submitted to City Council
annually for their review and approval;
•A comprehensive Fee Schedule will be
submitted for Council’s review during the
annual budget process.
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FEES set by Resolution
•Fees may also be submitted to City Council
for their review & approval during the
course of the fiscal year if staff believes
said fees warrant a separate review instead
of waiting for the annual budget approval
process.
Notes:
•This is part of City Council’s Top
Priority Projects List;
•No fees are proposed to be
revised or adjusted at this time.
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STAFF RECOMMENDATION
•Adoption of the Resolution
reaffirming and reorganizing
certain fees and deposits
previously in the Grand Terrace
Municipal Code.
Questions?
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Item H.8
City of Colton Notice
Of Intent To Release
An Environmental
Document
City Council Meeting
May 12, 2020
Background
Planning and Development Services Department
received a notice for public comment from the City of
Colton, serving as Lead Agency for “Notice of Intent to
adopt a “Mitigated Negative Declaration” for 79 Single
Family detached cluster style residential homes on 49
acres located along Litton Avenue, Bostock, and Palm
Avenue in the La Loma Hills north of La Cadena Drive
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Notice of Intent
Background
This notice was also sent to bordering Grand
City Terrace residences along the eastern
boundary of the project. Staff is currently
reviewing the draft environmental document
for public comment.
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Vicinity Map
Development
Plan
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Elevations
Recommendation
•The document is available for review during the 30‐
day public review period at:
•https://www.ci.colton.ca.us/779/Environmental‐
Documents
•Staff is providing this report for information only and
is therefore requesting the City Council receive and
file this report
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Item H.8
Thank You!
City Council Meeting
May 12, 2020
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Background
Capital Improvement
Program (CIP)
•First Approved on
November 15, 2016 by
City Council
•Based on Pavement
Management Program
(PMP) –Existing road
conditions that assigns
Pavement Condition Index
(PCI) to each City street
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Year 3 Grind & Overlay ‐ 11 Streets:
$903,250
Year 4 Grind & Overlay ‐ 8 Streets:
$1,638,667
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CIP Timeline
•Review budget and funding sources – May
2020
•Prepare bid documents - June 2020
•Receive TRIP Funding – July 2020
•Bid for construction - September 2020
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ccpubliccomment@grandterrace‐ca.gov
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AGENDA REPORT
MEETING DATE: May 26, 2020 Council Item
TITLE: Agreement for Participation in the San Bernardino County
Sheriff Department's Work Release Program
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Staff recommends approval of Agreement for Participation in
San Bernardino County Sheriff Department's Work Release
Program
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensuring Fiscal Viability by exploring alternative
ways to provide services.
BACKGROUND:
In July of 1987, the City and the County of San Bernardino Sheriff's Department entered
into an agreement by which the Sheriff's Department would provide inmates to the City
who would then provide a variety of tasks supervised by the Public Works Department.
Over the years, the City has received thousands of hours of free labor. The contract
was amended two times in 1990 to provide for clarification of what types of tasks work
release participants could perform. The work release program inmates have an
opportunity to work with the City instead of going to jail. The participants pay to take
part in the program, and they are typically motivated to be on time and work with the
Public Works staff.
DISCUSSION:
This program has been highly successful in the City of Grand Terrace. The participants
perform and/or assist with most functions of maintenance staff under staff supervision.
The City gets these workers on a regular basis; however, the number of workers who
show up on any given day fluctuates based on the population participating in the
program. The crews do not operate any vehicles or chain saws. Crews use handheld
tools such as shovels and weed eaters. Many times, when there is a big job such as
maintenance of major arterial roads, staff will schedule the job when it is anticipated the
City will have more work release participants. Not having work release labor in our
current fiscal situation would severely impact the effectiveness of our abridged staff and
stretch out completion of many tasks.
The tasks performed include:
• Weed abatement at City facilities and road rights of way
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• Bush and tree well maintenance along main roadways (such as Mt. Vernon and
Main St.)
• Clean out drainage channels, including a larger natural channel on Vivienda
• Perform storm preparation such as check/clean storm drains, fill and place
sandbags
• Perform after storm clean up (clean dirt and debris from city streets)
• Assist with cleaning park restrooms and picking up trash at parks
• Moving of equipment and furniture
• Spotters during Pothole repair
• Assistance during sidewalk repair
• Wash City vehicles
During the last 19 years, there have been five (5) incidents in which a worker had an
accident or was injured. The participants in this program have typically been very
cooperative and are motivated to behave in a professional manner.
Over the years, the City has received thousands of hours of work release time to assist
the Public Works crews (Attachment I) which is the equivalent of approximately 2-3
employees over the two-year period.
FISCAL IMPACT:
The City of Grand Terrace assumes the workers compensation liability for individuals
that participate in the Work Release Program. Because this is an existing program and
the City incorporated the liability in the last participation approval, the extension of this
contract for another five years should have minimal impact on our existing liability
insurance with California Joint Powers Insurance Authority (CJPIA) (Attachment II).
ATTACHMENTS:
• Attachment I - Work Release Hours (PDF)
• Attachment II - Work Release Program Contract with County of SBCSD (PDF)
APPROVALS:
G. Harold Duffey Completed 05/20/2020 8:53 PM
City Attorney Completed 05/20/2020 8:53 PM
Finance Completed 05/20/2020 8:54 PM
City Manager Completed 05/20/2020 8:54 PM
City Council Pending 05/26/2020 6:00 PM
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YEAR MONTH HOURS
2020 3 210
2 120
1 720
2019 12 328
11 624
10 664
9 140
8 190
7 592
6 184
5 546
4 273
3 378
2 168
1 304
2018 12
11 280
10 176
9 200
8 40
7 48
6 144
5 160
4 136
3 56
2 272
1 120
2017
12 128
11 336
10 632
9 600
8 488
7 224
6 36
5 53
4 60
3 30
2 28
1 22
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AGENDA REPORT
MEETING DATE: May 26, 2020 Council Item
TITLE: Consideration of Amendment No. 1 to Agreement with HR
Green California for Inspection and Plan Check Services to
Extend Term of Agreement to June 13, 2022
PRESENTED BY: Alan French, Senior Civil Engineer
RECOMMENDATION: 1. Approve Amendment No. 1 to Agreement with HR
Green California for Inspection and Plan Check Services to
Extend Term of Agreement to June 13, 2022
2. Authorize the City Manager to execute Amendment
No. 1, subject to City Attorney approval as to form.
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by maintaining existing
citywide landscaping.
BACKGROUND:
On June 13, 2017, the City Council approved an on-call agreement with HR Green for
Inspection and Plan Check services. The agreement was executed for three (3) years
subject to two (1) year extensions. The scope of work for the contract features public
works construction inspection for City projects as well as developments. The scope also
includes plan checking of improvement plans and documents and reports for
developments. The City Manager was authorized to execute the Agreement.
DISCUSSION:
The annual compensation for the agreement with HR Green is not to exceed $40,000
per year. Thus, for the initial three-year term, the total maximum contract amount is
$120,000. HR Green is one of three firms the City has on contract to provide inspection
and contract oversight. HR Green assisted the City with two construction inspection
oversight projects: Richard Rollins Playground Resurfacing and; year 2 of the CIP for
road improvement project which resulted in a total charge of the current contract of
approximately $38,000.
The original agreement is set to expire on June 13, 2020 with the option to extend the
contract twice up to one year each. This amendment will extend the contract for the two
one-year time periods up to June 13, 2022.
Staff is recommending that Council approve Amendment No. 1 to the HR Green
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Contract Agreement extending the term of the contract to June 13, 2022. If amended,
the total contract amount due to Consultant will increase by $80,000 for a potential
maximum amount of approximately $120,000 over the now five-year term. Staff also
recommends that the City Council authorize the City Manager to execute the
amendment, subject to City Attorney approval.
FISCAL IMPACT:
The effort for each project will be covered by the specific project costs. Funds will be
appropriated at the time of construction award. An account will be set up to cover the
cost of the HR Green effort for each project as it is assigned.
ATTACHMENTS:
• OriginalHRGreenInsp (PDF)
• Amendment1 (DOCX)
APPROVALS:
Alan French Completed 05/18/2020 12:07 PM
City Attorney Completed 05/19/2020 2:36 PM
Finance Completed 05/19/2020 6:15 PM
City Manager Completed 05/20/2020 5:26 PM
City Council Pending 05/26/2020 6:00 PM
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AMENDMENT NO. 1
TO PRFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GRAND TERRACE AND
HR GREEN CALIFORNIA, INC.
This AMENDMENT NO. 1 TO PRFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GRAND TERRACE AND
HR GREEN CALIFORNIA, INC. (“Amendment No. 1”) by and between the CITY OF
GRAND TERRACE (“City”) and HR Green California, Inc., a California corporation
(“Consultant”) is effective as of the 26th day of May, 2020.
RECITALS
A. The City and Consultant entered into a “Professional Services Agreement” wherein
Consultant agreed to provide Inspection and Plan Check services to the City as more particularly
described in its Exhibit “A” for an annual contract sum not to exceed $40,000 for a three year term
with two one year extensions (“Agreement”).
B. The City and Consultant now desire to extend the Agreement such that the contract
is extended for both one-year terms to conclude on June 13, 2022. The contract scope of services
in the Agreement will not change.
C. The annual contract amount of $40,000 will remain the same; as a result, with the
two year extension, the total contract amount for the five-year term will be $200,000.
TERMS
1. Contract Amendments. The Agreement is amended as provided herein
1.1 Section 2, “TERM OF AGREEMENT,” of the Agreement is hereby
amended and shall now read as follows:
“TERM OF AGREEMENT”. This agreement shall be effective on
the date above and the Agreement shall remain in effect for five
years, unless otherwise terminated pursuant to the provisions
herein.”
1.2 Section 5, “TIME FOR PERFORMANCE,” of the Agreement is hereby
amended and shall now read as follows:
“TIME FOR PERFORMANCE”. Consultant shall not perform any
work under this agreement until (a) Consultant furnishes proof of
insurance as required under Paragraph “8” of this agreement. All
services required by Consultant under this Agreement shall be
completed by June 1, 2022.”
I.5.b
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2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1,
all provisions of the Agreement, as amended by Amendment No. 1, shall remain unchanged and
in full force and effect. From and after the date of this Amendment, whenever the term
“Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment
No. 1.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 1,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 1,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 1.
5. Authority. The persons executing this Amendment No. 1 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this
Amendment No. 1, such party is formally bound to the provisions of the Agreement, as amended
and (iv) the entering into this Amendment No. 1 does not violate any provision of any other
agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
I.5.b
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IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on
the date and year first-above written.
CITY:
CITY OF GRAND TERRACE,
a municipal corporation
___________________________________
G. Harold Duffey, City Manager
ATTEST:
___________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
___________________________
Adrian R. Guerra, City Attorney
CONSULTANT:
HR GREEN CALIFORNIA, a California
Corporation
By:
Name: George A. Wentz, PE
Title: Vise President
By:
Name:
Title:
Address: 1260 Corona Point Court, Ste 305
Corona, CA 92879
NOTE: CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY
THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY.
I.5.b
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2020 before me, ________________, personally appeared ________________,
proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_________________________
________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
______________________________________
______________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED
ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
I.5.b
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2020 before me, ________________, personally appeared ________________,
proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_________________________
________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
______________________________________
______________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED
ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
I.5.b
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AGENDA REPORT
MEETING DATE: May 26, 2020 Council Item
TITLE: Settlement Agreement Between the City of Grand Terrace
and Teamsters Local 1932
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Approve Settlement Agreement Between the City of Grand
Terrace and Teamsters Local 1932.
2030 VISION:
This staff report supports the City’s Core Values of being an open and inclusive
government and by providing a positive and productive work environment for City
employees.
BACKGROUND:
On December 5, 2019, Teamsters Local 1932 (Teamsters) filed a Meyers-Milias-Brown
Act (MMBA) Representation Petition (Exhibit A) with the California Public Employment
Relations Board (PERB), requesting representation of a proposed Miscellaneous
Bargaining Unit to include the City’s non-exempt employees. These included
Maintenance Worker positions, Code Enforcement/Animal Control positions, Finance
Technicians, Clerical Office positions, Bus Driver and Intern positions.
The primary purpose of Teamsters is to represent the City’s non-exempt employees on
matters concerning wages, hours and other terms and conditions of employment.
On January 3, 2020, PERB issued a letter (Exhibit B) to both the City and Teamsters
informing both parties of the following:
1. PERB has received Teamsters’ petition;
2. PERB has determined that there is no current certified employee organization in
the City that is recognized as the exclusive representative of any of the
employees in the proposed unit; and
3. Based on the above information, PERB will conduct representation proceedings
under the MMBA in accordance with its regulations.
On February 10, 2020, PERB issued another letter (Exhibit C) stating that they reviewed
all documentation submitted by Teamsters and has determined that the support
submitted by Teamsters is sufficient to meet the requirements of PERB Regulation
61215(b), and that since Teamsters has evidenced majority support, recognition must
be granted unless the City doubts the appropriateness of the unit.
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DISCUSSION:
On February 27, 2020, the City (through its City Attorney, Aleshire & Wynder) filed a
response (Exhibit D – only the response letter is attached; the exhibits to the letter,
Teamsters petition and the City’s Personnel Rules and Regulations are not part of this
exhibit) to PERB’s letter dated February 10, 2020 stating the following:
1. The City is willing to agree to the appropriateness of the unit so long as it is
limited to permanent and full-time employees, and does not include part-time,
temporary, at-will, exempt, managerial, supervisory or probationary employees;
and
2. The City will dispute the petition for recognition of the proposed unit should at-
will, temporary, part-time or probationary employees be included.
On March 16, 2020 PERB informed both parties of a “Notice of Informal Conference,” to
discuss informal settlement of the dispute and urged both parties to reach a resolution
on their own, if possible, prior to the proposed telephonic conference.
On May 4, 2020, the City’s and Teamsters’ legal representatives participated in a
telephonic Informal Conference Hearing conducted by a representative from PERB. A
settlement agreement was reached with the attorneys executing same and both parties
tentatively agreed to the “Miscellaneous Unit” described below:
1. Shall include: All permanent and full-time employees.
Shall exclude: All management, confidential, and supervisory employees; all
part-time, temporary, and at-will probationary employees; all retired annuitants; and the
classifications of Assistant Planner, Principal Accountant, and Management Analyst.
2. Teamsters has demonstrated majority employee support for the unit.
3. Upon City Council’s approval of the Settlement Agreement (Exhibit E), the City
formally acknowledges Teamsters Local 1932 as the “recognized employee
organization of the unit of “Miscellaneous Unit” employees.
4. The Settlement Agreement is subject to approval by City Council.
5. Should City Council approve the Settlement Agreement:
a. PERB Case No. LA-RR-1295-M will be withdrawn by Teamsters Local
1932; and
b. The City will request PERB to close the case.
6. Should City Council not approve the Settlement Agreement:
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a. The Settlement Agreement becomes null and void;
b. It becomes necessary to request PERB to investigate the petition filed by
Teamsters Local 1932; and
c. Request PERB to conduct an election; or
d. Request PERB to take any other action with respect to the petition filed.
7. The City shall notify PERB and all interested parties within 24 hours of City
Council’s decision.
8. The Settlement Agreement represents a full and complete resolution of the
claims and disputes between the City and Teamsters Local 1932.
City staff recommends approval of the Settlement Agreement.
FISCAL IMPACT:
There is no fiscal impact to approving the Settlement Agreement with Teamsters Local
1932.
ATTACHMENTS:
• Exhibit A Teamsters MMBA Representation Petition filed 12-05-2019(PDF)
• Exhibit B PERB Ltr 02-10-2020 re Teamsters Petition (PDF)
• Exhibit C City response to PERB Ltr dated 02-28-2020 (PDF)
• Exhibit D Settlement Agreement (PDF)
APPROVALS:
Cynthia A. Fortune Completed 05/15/2020 1:57 PM
Finance Completed 05/15/2020 1:58 PM
City Attorney Completed 05/19/2020 2:56 PM
City Manager Completed 05/20/2020 4:50 PM
City Council Pending 05/26/2020 6:00 PM
I.6
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STATE OF CALIFORNIA
PUBLIC EMPLOYMENT RELATIONS BOARD
CITY OF GRAND TERRACE
Employer, Case No. LA-RR-1295-M
and
SETTLEMENT AGREEMENT
TEAMSTERS LOCAL 1932,
Employee Organization.
RECITALS
A. On December 5, 2019, Teamsters Local 1932 (Teamsters) filed the above-referenced
request for recognition (Request) with the Public Employment Relations Board (PERB)
seeking to represent a proposed “Miscellaneous Bargaining Unit” that includes
“maintenance workers, code enforcement officer, finance technicians, office staff, bus
drivers and interns.”
B. On February 27, 2020, the City of Grand Terrace (City) filed with PERB a response to
the Request asserting that proposed unit was not appropriate.
C. On May 4, 2020, the parties participated in a PERB settlement conference in an attempt
to settle the aforesaid dispute. The parties agreed to the unit described below.
AGREEMENT
In the interest of promoting harmonious labor relations between the parties and to avoid
the uncertainty, inconvenience, and expense of litigation, the City and Teamsters, in settlement
of the above-captioned case before PERB, agree as follows:
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1. The parties do not dispute the appropriateness of the following proposed unit:
Miscellaneous Unit
Shall include: All permanent and full-time employees.
Shall exclude: All management, confidential, and supervisory
employees; all part-time, temporary, and at-will probationary
employees; all retired annuitants; and the classifications of
Assistant Planner, Principal Accountant, and Management
Analyst.
2. Teamsters has demonstrated majority employee support for the unit described in
paragraph 1.
3. Upon the City Council’s approval of this Settlement Agreement, the City thereby
formally acknowledges Teamsters Local 1932 as the “recognized employee
organization” (Gov. Code, § 3501, subd. (b)) of the unit of “Miscellaneous Unit”
employees described in paragraph 1.
4. This Settlement Agreement is subject to approval by the City’s Council. This
Settlement Agreement will be placed on the City’s agenda for approval and addressed
at its regular meeting scheduled for May 26, 2020 (or at an alternative City Council
meeting mutually agreed to by the interested parties).
5. The City Council’s approval of this Settlement Agreement will have the immediate
effect of: (a) causing PERB Case No. LA-RR-1295-M to be withdrawn by Charging
Party; and (b) requesting that PERB update its records accordingly, and to close the
instant case.
6. The City Council’s non-approval of this Settlement Agreement will have the
immediate effect of causing: (a) this Settlement Agreement to be null and void; (b) the
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AGENDA REPORT
MEETING DATE: May 26, 2020 Council Item
TITLE: Commitment of Fund Balance for Fiscal Year 2019-2020 in
Accordance with Governmental Accounting Standards Board
Statement No. 54 and City Reserves Policy No. 3.06
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Adopt a RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, COMITTING
FUND BALANCE FOR FISCAL YEAR 2019-20 IN
ACCORDANCE WITH GOVERNMENTAL ACCOUNTING
STANDARDS BOARD STATEMENT 54 AND CITY
RESERVES POLICY NO. 3.06
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensuring Our Fiscal Viability,” through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations and providing City Council scheduled updates on the
City’s fiscal condition.
BACKGROUND:
In February 2009, the Governmental Accounting Standards Board (GASB) issued
Statement 54, Fund Balance Reporting and Governmental Fund Type Definitions.
Statement 54 is designed to modify fund balance reporting in governmental funds with
the intention to improve financial reporting by providing fund balance categories and
classifications that will be more easily understood by the users of our annual financial
statements.
Fund balance refers to the difference between assets (what the City owns) and liabilities
(what the City owes) in the governmental balance sheet. Users of governmental
financial statements examine fund balance information to identify the available
resources of the governmental entity. Statement 54 sets criteria for fund balance
reporting that more clearly defines categories of fund balance. With more concisely
defined categories, the nature and extent of the constraints placed on a government’s
fund balance are clearer and more transparent.
DISCUSSION:
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FUND BALANCE
To establish uniformity, GASB Statement 54 created five new classifications of fund
balance. Each classification depicts the relative strength of the spending constraint for
which the resources can be used. From most to least constrained, the classifications of
fund balance are:
1. Non-spendable: Nonspendable fund balance includes amounts that are not in a
spendable form (inventory, for example) or are required to be maintained intact
(the principal of an endowment fund, or deposits for example).
2. Restricted: Restricted fund balance includes amounts constrained to specific
purposes by their providers (such as grant providers, bondholders, and higher
levels of government) through constitutional provisions or enabling legislation
(balances in special revenue funds are restricted fund balances since their
amounts are restricted for a specific purpose).
3. Committed: Committed fund balance includes amounts that can be used only for
the specific purposes determined by a formal action of the government's highest
level of decision-making authority, in this case, City Council. Commitments may
be changed or lifted only by City Council through the same formal action that
imposed the constraint originally. As approved by City Council in the previous
year, the City’s General Fund committed fund balances consisted of:
a) Contingencies;
b) Community Projects/Services;
c) Public Safety; and
d) Equipment Replacement (Fixed Asset Fund).
4. Assigned: Assigned fund balance comprises amounts intended to be used by
the governing body (City Council) for specific purposes. The intent can be
expressed by the governing body or by an official or body to which the governing
body delegates the authority. In this case, staff is requesting that the City Council
delegate to the City Manager and/or the Finance Director the authority to assign
fund balance. In governmental funds other than the general fund, assigned fund
balance represents the amount that is not restricted or committed. This indicates
that resources in other governmental funds are intended to be used for the
purpose of that fund.
5. Unassigned: Unassigned fund balance is the residual classification for the
general fund and includes all amounts not contained in the other classifications.
Unassigned amounts are technically available for any purpose. If another
governmental fund has a fund balance deficit, then it will be reported as a
negative amount in the unassigned classification in that fund. Positive
unassigned amounts will be reported only in the general fund.
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SUB-FUNDS
City staff established several funds for various programs and activities that staff
believed should be recorded and tracked separately from the General Fund for ease of
reporting to management and City Council. With the implementation of Statement 54,
these funds would be combined with the General Fund’s (Fund 10) fund balance for
reporting purposes in the annual financial statements according to the GASB policy;
however, City staff will continue to provide internal separate fund reports to City Council
for transparency. The funds that will be reported as the collective “General Fund” in the
City’s annual financial statements include:
1. General Fund (Fund 10)
2. Community Benefits Fund (Fund 61)
3. Light Up Grand Terrace Fund (Fund 62)
4. GT Illegal Fireworks Enforcement Fund (Fund 63)
5. Public Safety Fund (Fund 64)
6. 40th Birthday Celebration fund (Fund 68)
7. Community Day Fund (69)
8. Equipment Replacement Reserve Fund (Fund 70)
As stated in the Generally Accepted Accounting Principles (GAAP), the General Fund
(for purposes of the City’s financial statements) which combines all eight (8) funds listed
above into one fund, should maintain a reserve equal to two (2) months of operating
revenues (estimates based on budgeted revenues).
The table below shows the collective fund balance of the General Fund and as it relates
to the GAAP minimum balance requirement as of June 30, 2020:
Table 1
General
Fund
Comm.
Benefits
Fund
Light
Up
Grand
Terrace
Fund
Illegal
Firework
s Fund
Public
Safety
Fund
40th B-
day
Celeb
Communi
ty Day
Fund
Eqpt
Replc
Reserv
e
TOTAL
(10) (61) (62) (63) (64) (68) (69) (70)
Fund
balance,
7-1-2018
$3,317,316 $16,133 $162 $402 $21,33
3 $12,819 $0 $988 $3,369,153
Actual
Revenue
s (2018-
19)
$5,850,058 $20,347 $7,758 $109 $388 $22,947 $2,050 $18 $5,903,675
Actual
Expense
(2018-
19)
($5,919,73
9)
($15,25
0) ($7,920) ($57) $0 ($35,76
6) ($2,050) $0 ($5,980,78
2)
Fund
balance,
6-30-
2019
$3,247,635 $21,230 $0 $454 $21,72
1 $0 $0 $1,006 $3,292,046
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Estimate
d
Revenue
s (2019-
20)
$5,442,070 $5,106 $13,506 $2 $105 $18 $5 $5 $5,460,817
Estimate
d
Expense
(2019-
20)
($5,966,79
2) ($7,997) ($13,50
3) $0 ($3,25
0) ($18) $0 ($1,01
0)
($5,992,57
0)
Fund
balance,
6-30-
2020
$2,722,913 $18,339 $3 $456 $18,57
6 $0 $5 $1 $2,760,293
Operatin
g
Reserve
(2
months
of
revenue
s)
$907,012 $851 $2,251 $0 $18 $3 $1 $1 $910,137
It is good to note that the collective Fund Balance includes any unspent 2011 Excess
Bond Proceeds transferred from the Successor Agency as approved by the Department
of Finance.
As stated earlier, the City uses its budgeted revenues to calculate the minimum fund
requirements. The FY2019-20 estimated revenues for the collective General Fund are
as follows:
Table 2
General
Fund
Comm.
Benefits
Fund
Light
Up
Grand
Terrace
Fund
Illegal
Fireworks
Fund
Public
Safety
Fund
40th B-
day
Celeb
Community
Day Fund
Eqpt
Replc
Reserve
TOTAL
(10) (61) (62) (63) (64) (68) (69) (70)
Estimated
Revenues
(2019-20)
$5,442,070 $5,106 $13,506 $2 $105 $18 $5 $5 $5,460,817
Operating Reserve
(2 months
revenues) $907,012 $851 $2,251 $0 $18 $3 $1 $1 $910,137
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The formula for maintaining a reserve equal to two (2) months of operating revenues is:
FY2019-20 Estimated revenues: $5,460,817
--------------- X 2 = $910,137 (16.7%)
12
Staff is recommending that City Council adopt the attached resolution committing the
General Fund’s fund balance for Fiscal Year 2019-20 in the following categories shown
below:
Table 3
City of Grand Terrace
Fund Balance Designation: FY2019-20
Nonspendable:
Prepaid Costs $0
Deposits $0
Restricted for:
Community Development Projects $0
(e.g. Parks Fund, Facilities Fund)
Public Safety (e.g. SLESF Fund) $0
Public Works (e.g. Street Fund, facilities projects) $0
Infrastructure Projects $1,966,208
Committed to:
Committed to Contingencies (General Fund: #10) $646,925
Committed to Community Services
• Community Benefits Fund: #61 $850
• Light Up Grand Terrace Fund: #62 $2,250
Assigned
Assigned for continuing appropriations
(commitments, projects approved in current and
prior years that must be carried forward into the new
fiscal year)
$50,000
Assigned for future debt obligations $94,000
Unassigned $0
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Total Fund Balance, GENERAL FUND $2,760,233
FISCAL IMPACT:
There is no fiscal impact to approving the resolution, designating Fund balance and
implementing Statement 54. Total fund balance reported with or without Statement 54
would be the same; only the components of fund balance will be altered.
ATTACHMENTS:
• Resolution 2020-XX to Commit Fund Balance for FY2019-20 (DOCX)
APPROVALS:
Cynthia A. Fortune Completed 05/14/2020 7:00 PM
Finance Completed 05/14/2020 7:00 PM
City Attorney Completed 05/19/2020 11:47 AM
City Manager Completed 05/20/2020 6:14 PM
City Council Pending 05/26/2020 6:00 PM
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Page 1 of 3
RESOLUTION NO. 2020-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, COMITTING FUND BALANCE FOR FISCAL
YEAR 2019-20 IN ACCORDANCE WITH GOVERNMENTAL
ACCOUNTING STANDARDS BOARD STATEMENT 54 AND CITY
RESERVES POLICY NO. 3.06
Recitals
WHEREAS, the Governmental Accounting Standards Board (GASB) issued
Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions,
establishing a hierarchy clarifying the constraints that govern how a government entity
can use amounts reported as fund balance; and
WHEREAS, GASB 54 allows the governing body to formalize the commitment of
unassigned fund balance to a specified purpose; and
WHEREAS, the City Council of the City of Grand Terrace is the highest level of
decision-making authority for the City of Grand Terrace, and has the authority to commit,
assign, or evaluate existing fund balance classifications and identify the intended uses of
committed or assigned funds; and
WHEREAS, the committed fund balance classification reflects amounts subject to
internal restraints self-imposed by the City Council; and
WHEREAS, once the committed fund balance restraints are imposed, it requires
the constraint to be removed by the City Council prior to redirecting the funds for other
purposes; and
WHEREAS, the City Council has determined it will commit its General Fund
reserves for Fiscal Years 2019-20 as shown in the table below.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. The City Council finds that the above recitations are true and correct and,
accordingly, are incorporated as a material part of this Resolution.
2. The City Council hereby commits the following fund balance as shown in
the table below for fiscal year 2019-2020 in accordance with Governmental Accounting
Standards Board Statement 54 and City Reserves Policy No. 3.06:
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City of Grand Terrace
Fund Balance Designation: FY2019-20
Nonspendable:
Prepaid Costs $0
Deposits $0
Restricted for:
Community Development Projects $0
(e.g. Parks Fund, Facilities Fund)
Public Safety (e.g. SLESF Fund) $0
Public Works (e.g. Street Fund, facilities projects) $0
Infrastructure Projects $1,966,208
Committed to:
Committed to Contingencies $646,925
Committed to Community Services
· Community Benefits Fund: #61 $850
· Light Up Grand Terrace Fund: #62 $2,250
Assigned
Assigned for continuing appropriations
(commitments, projects approved in current and
prior years that must be carried forward into the
new fiscal year)
$50,000
Assigned for future debt obligations $94,000
Unassigned $0
Total Fund Balance, GENERAL FUND $2,760,233
3. If any section, subsection, sentence, clause, phrase, or portion of this
Resolution is for any reason held to be invalid or unconstitutional by the decision of any
court of competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this Resolution. The City Council of the City of Grand Terrace hereby declares
that it would have adopted this Resolution and each section, subsection, sentence,
clause, phrase, or portion thereof irrespective of the fact that any one or more sections,
subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
4. The City Clerk shall certify to the adoption of this Resolution.
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Page 3 of 3
5. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 26th day of May, 2020.
Darcy McNaboe
Mayor
ATTEST:
Debra Thomas
City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra
City Attorney
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AGENDA REPORT
MEETING DATE: May 26, 2020 Council Item
TITLE: First Amendment to the Promissory Note Issued on June 30,
2020 in the Amount of $875,000 Between the City of Grand
Terrace - General Fund and the City of Grand Terrace -
Waste Water Fund to Extend the Commencement Date for
Payments & Maturity Date by 2 Years.
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Approve a First Amendment to the Promissory Note Issued
on June 30, 2020, in the amount of $875,000 between the
City of Grand Terrace - General Fund and the City of Grand
Terrace - Waste Water Fund to Extend the Commencement
Date for Payments & Maturity Date by 2 Years.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
On September 13, 2016, the City Council authorized the City Manager to complete the
purchase and sales agreement with the property owner of 22273 Barton Road (APN No.
1167-231-02) for the acquisition of said property. Total costs (including closing costs)
amounted to approximately $924,444 as detailed below:
Table 1
Description Amount
Land Acquisition $850,114
Asbestos & Stucco Analysis, Removal & Disposal $41,140
Demolition & Lot Clearing $33,190
TOTAL $924,444
In addition to the purchase and sales agreement, the City Council approved the
appropriation of $900,000 from the City’s existing cash on hand to use for the purchase
of said property, which constituted internal borrowing from the following funds:
Table 2
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Description Amount
Equipment Replacement Reserve Fund (part of the
General Fund) – Fund 70 $400,000
Wastewater Disposal Fund – Fund 21 $260,000
Facilities Fund (Development Impact Fees-DIF) – Fund
19 $240,000
TOTAL $900,000
At the close of FY2016-17, in order for the Equipment Replacement Reserve Fund
(Fund 70) not to have any negative cash balance, $25,000 was transferred from the
General Fund (Fund 10). This amount has been deducted from the Loan Amount,
leaving a balance of $875,000 on the internal loan.
For ease of recordation of the loan and accounting of subsequent loan transactions, the
City Council approved that the loan from both the Equipment Replacement Reserve
Fund and the Facilities Fund be transferred to the Wastewater Fund and be effective
June 30, 2018 (Exhibit A).
The Promissory Note included the following details:
1. First Payment: July 1, 2018;
2. Annual Amount: $87,500;
3. Interest: Local Agency Investment fund (LAIF) rate plus 1%; and
4. Term of Loan: Ten (10) years.
DISCUSSION:
As a result of the COVID-19 pandemic, the following actions were taken:
1. On March 19, 2020, the City Manager declared a local emergency; and
2. On March 24, 2020, the City Council ratified said declaration; and
3. On April 28, 2020, the City Council declared a fiscal emergency.
In addition, the City has seen a severe reduction in revenues when Governor Newsom
implemented the “stay-at-home” orders and only allowed essential businesses to stay
open.
At this time, financial analysis of the economic impacts associated with COVID-19 are
difficult to predict at this point, making revenue projections volatile and uncertain. City
staff has projected revenue losses for both the current fiscal year (FY2019-20) and the
upcoming year (FY2020-21) and has requested and received approval to use up to
$450,000 in General Fund fund balance to offset the revenue losses projected in both
years. Staff will be monitoring all revenues closely and will provide City Council with
updates on a regular basis.
City staff believes it is prudent to conserve cash on hand at this time and to mitigate
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further impacts to the General Fund’s reserves. As part of the Revenue Enhancement
and Expenditure Reduction Plan, staff recommended, and City Council approved, that
the Promissory Note between the General Fund and the Wastewater Fund be extended.
Staff is requesting that the initial payment be extended for two (2) more years to
commence on July 1, 2022 (FY2022-23) and to also correspondingly extend the
maturity date by two (2) years so that the Promissory Note matures on July 1, 2033.
Staff believes that this will be sufficient time for the City to regain back any revenues
lost during fiscal years 2019-20 and 2020-21, and work towards fiscal stability.
FISCAL IMPACT:
Staff recommends that the City Council approve the Amendment to the Promissory
Note Issued on June 30, 2020, in the amount of $875,000 between the City of Grand
Terrace - General Fund and the City of Grand Terrace - Waste Water Fund (Exhibit B).
Approval of this Amendment will further mitigate impacts to the General Fund reserves.
ATTACHMENTS:
• Original Promissory Note 07-01-2018 (PDF)
• Promissory Note Extension Amendment 05-26-2020 (DOCX)
APPROVALS:
Cynthia A. Fortune Completed 05/14/2020 7:53 PM
Finance Completed 05/14/2020 7:53 PM
City Attorney Completed 05/20/2020 2:30 PM
City Manager Completed 05/20/2020 4:53 PM
City Council Pending 05/26/2020 6:00 PM
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PROMISSORY NOTE
875,000.00 Grand Terrace, California
June 30, 2018
FOR VALUE RECEIVED, the CITY OF GRAND TERRACE, a California Municipal
Corporation (City — General Fund), promises to pay to the CITY OF GRAND TERRACE, a
California Municipal Corporation(City—Waste Water Fund) at the City's office located at 22795
Barton Road, Grand Terrace, California, or at such other place as may be designated in writing by
the holder,the principal sum of Eight Hundred Seventy-Five Thousand Dollars ($875,000.00) (the
Note Amount").
1. Agreement. This Promissory Note ("Note"), is intended to secure a loan of funds from
the City's Waste Water Fund to the City's General Fund and is authorized by California
Government Code §53601(e) and by Council action of the City Council of the City of Grand
Terrace. The rights and obligations of the parties shall be governed by the terms set forth in this
Note and shall supersede any and all terms contained in any other document.
2. Interest. The Note Amount shall accrue interest per annum, commencing on September
13, 2016 and continue until fully paid, at the rate of the annual average return of the Local Agency
Investment Fund ("LAIF") for the preceding year plus one percent(LAIF + 1%).
3. Repayment of the Note Amount Commencing July 1, 2020, City shall make annual
payments on this Note in the amount of$87,500.00. Thereafter payments shall be made on the 1st
day of each fiscal year. All outstanding principal and all accrued interest under this Note will be
due and payable on July 1,2030(the"Maturity Date"), or such earlier date to which such date may
be accelerated upon the occurrence of an Event of Default under the Agreement. •
Sums outstanding under this Note may be prepaid in whole or in part without charge or
premium.
At the option ofthe holder,this entire Note shall become immediately due and payable,without
demand or notice,upon the occurrence of any one of the following events:
a) Failure ofthe City to pay any payment when due, which failure shall continue for 10 days.
b) Any misrepresentation or omission of or on behalf of City made to the holder in connection
with this loan;
c) Insolvency or failure of City or any guarantor to generally pay its debts as they become
due;
d) Assignment for the benefit of creditors of, or appointment of a receiver or other officer for,
all of any part of City's or any guarantor's property; or
e) Adjudication of bankruptcy or filing of a petition under any bankruptcy or debtor's relief
law by or against City or any guarantor.
Failure to declare such amounts due shall not constitute a waiver on the part of the City to
declare them due subsequently.
EXHIBIT A I.8.a
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4. Security.This Note is not secured by real property.
5. Waivers. The City expressly waives presentment, demand, notice, protest, and all other
demands and notices in connection with this Note. No renewal or extension of this note, nor
release of any collateral or party liable hereunder, will release the liability of City.
Failure of the holder to exercise any right or option shall not constitute a waiver, nor shall
it be a bar to the exercise of any right or option at any future time.
6. Attorney's Fees and Costs. The Borrower agrees to pay to the holder all costs, expenses
and reasonable attorney's fees incurred in the collection of sums due hereunder, whether through
legal proceedings or otherwise, to the extent permitted by law.
7. Severability. Ifany provision of this Note shall be invalid or unenforceable, the remaining
provisions shall remain in full force and effect.
8. City May Assign. City may, at its option, assign its right to receive payment under this
Note without necessity of obtaining consent.
9. Governing Law. This Note shall be governed by the laws of California.
IN WITNESS WHEREOF, this Promissory Note is executed under seal on the day and
year first above written.
CITY: CIT ! RAND TERRACE, a municipal corporation
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Darcy Mc.iabo-; a„ '•
APPROVED AS TO FORM:
By:
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Richard L. Adams, City Attorney
ATTEST: :y:
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Be.ra Thomas, City Clerk
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Page 1 of 3
EXHIBIT B
FIRST AMENDMENT TO THE PROMISSORY NOTE ISSUED ON JUNE 30, 2018
ENTERED INTO BETWEEN THE CITY OF GRAND TERRACE (CITY – GENERAL
FUND) AND THE CITY OF GRAND TERRACE (CITY -WASTE WATER FUND)
$875,000.00 Grand Terrace, CA
May 26, 2020
This First Amendment to the Promissory Note issued on June 30, 2018, hereinafter referred
to as “First Amendment,” entered into this 26th day of May, 2020, by and between the CITY OF
GRAND TERRACE, a California Municipal Corporation (City – General Fund) (“Borrower”),
promises to pay to the CITY OF GRAND TERRACE, a California Municipal Corporation (City
– Waste Water Fund) (“Holder”) at the City’s office located at 22795 Barton Road, Grand Terrace,
California, or at such other place as may be designated in writing by the holder, the principal sum
of Eight Hundred Seventy-Five Thousand Dollars ($875,000.00) (the “Note Amount”).
Terms not otherwise defined herein shall have the meaning ascribed to such terms in the
Promissory Note Face Value $875,000, Issue Date June 30, 2020.
WITNESSETH
WHEREAS, Borrower and Holder have entered into a Promissory Note issued on June 30,
2018 for the amount of Eight Hundred Seventy-Five Thousand Dollars ($875,000.00), hereinafter
referred to as the “Note”.
WHEREAS, pursuant to Section 3 of the Note, the Note is due and payable in ten (10)
annual amounts, commencing on July 1, 2020, (“Commencement Date”) and payments thereafter
shall be made on the 1st day of each fiscal year.
WHEREAS, pursuant to Section 3 of the Note, all outstanding principal and all accrued
interest under this Note will be due and payable on July 1, 2030 (the “Maturity Date”), or such
earlier date to which such date may be accelerated upon the occurrence of an Event of Default
under the Agreement.
WHEREAS, Borrower and Holder desire to enter into this First Amendment to extend the
Commencement Date so that it is now commences on July 1, 2022 and to extend the Maturity Date
so that it is now matures on July 1, 2032.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the Borrower and Holder agree as follows:
1. Commencement Date and Maturity Date Extension. Section 3 of the Note
is hereby amended as follows (strikethrough represents deleted language and bold italics
represents new language):
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Page 2 of 3
“Commencing July 1, 2022 2020, City shall make annual payments on this Note in
the amount of $87,500.00. Thereafter payments shall be made on the 1st day of each
fiscal year of the City. All outstanding principal and all accrued interest under this
Note will be due and payable on July 1, 2032 2030 (the “Maturity Date”), or such
earlier date to which such date maybe accelerated upon the occurrence of an Event
of Default under the Agreement.
Sums outstanding under this Note may be prepaid in whole or in part without charge
or premium.
At the option of the holder, this entire Note shall become immediately due and
payable, without demand or notice, upon the occurrence of any one of the following
events:
(a) Failure of the City to pay any payment when due, which failure shall continue
for 10 days.
(b) Any misrepresentation or omission of or on behalf of City made to the holder
in connection with this loan;
(c) Insolvency or failure of City or any guarantor to generally pay its debts as they
become due;
(d) Assignment for the benefit of creditors of, or appointment of a receiver or other
officer for, all of any part of City' s or any guarantor' s property; or
(e) Adjudication of bankruptcy or filing of a petition under any bankruptcy or
debtor' s relief law by or against City or any guarantor.
Failure to declare such amounts due shall not constitute a waiver on the part of the
City to declare them due subsequently.”
2. Intent. It is the intention and understanding of the parties hereto that this First
Amendment shall act as an extension of the Note and that this First Amendment shall not act as a
novation of such note.
3. Scope of Amendment. Except as specifically amended hereby, the parties hereto
acknowledge and confirm that the Promissory Note and its provisions remain in full force and
effect and enforceable in accordance with their terms.
[SIGNATURE PAGE FOLLOWS ON PAGE 3]
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Page 3 of 3
IN WITNESS WHEREOF, the undersigned Borrower and Holder have duly
executed this First Amendment, extending the due date of the Promissory Note as of the day
and year first written above.
ON BEHALF OF THE ON BEHALF OF THE
CITY OF GRAND TERRACE – CITY OF GRAND TERRACE –
GENERAL FUND (BORROWER) WASTE WATER FUND (HOLDER)
CITY OF GRAND TERRACE, CITY OF GRAND TERRACE,
a municipal corporation a municipal corporation
Darcy McNaboe Darcy McNaboe
Mayor Mayor
ATTEST: ATTEST:
Debra Thomas Debra Thomas
City Clerk City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
Adrian R. Guerra, City Attorney Adrian R. Guerra, City Attorney
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AGENDA REPORT
MEETING DATE: May 26, 2020 Council Item
TITLE: Twenty-Seventh Amendment to Law Enforcement Services
Contract No. 94-797 with the County of San Bernardino to
Provide Law Enforcement Services for Fiscal Year 2020-21
to the City of Grand Terrace
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: 1. Approve the Twenty-Seventh Amendment to Law
Enforcement Services Contract No. 94-797 with the County
of San Bernardino to provide Law Enforcement Services for
Fiscal Year 2020-21; and
2. Authorize the City Manager to execute the contract.
2030 VISION STATEMENT:
This staff report supports the following goals:
• Goal #1, “Ensuring Our Fiscal Viability,” through the continuous monitoring of
expenditure budgets, allocations, and operational costs; and
• Goal #2, “Maintaining Public Safety,” by ensuring adequate staff levels for police
services for our Community.
BACKGROUND:
Since incorporation, the City has contracted with the County of San Bernardino for law
enforcement services provided through the San Bernardino County Sheriff's Department
(Exhibit 1 – Original Public Safety Services Contract). Each fiscal year, cities which
contract for law enforcement services are required to approve a contract amendment
that specifies the level of services for that fiscal year (Exhibit 2 - Schedule "A").
DISCUSSION:
As stated in the original 94-797 contract, law enforcement duties to the City shall
include:
• enforcement of state statutes;
• enforcement of city ordinances;
• traffic enforcement;
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• specialized enforcement such as arson, homicide, juvenile, and narcotics
enforcement;
• and attendance at City meetings.
These services shall be provided by the County personnel as specified in the attached
Schedule “A.”
The City will continue staffing level and hours worked by Sheriff staff as in FY2019-20
as estimated in the table below:
Table 1
Personnel
Level of
Service
Hours
Per Week
Annual
Hours
Lieutenant 0.21 7.5 390.0
Sergeant 0.90 32.5 1,690.0
Detective 0.56 20.0 1,040.0
Deputy Sheriff 5.76 208.0 10,816.0
Office Specialist 1.26 45.0 2,340.0
Motor Pool Svcs Asst 0.14 5.0 260.0
Dispatchers 0.94 30.0 1,560.0
TOTAL 9.77 348.0 18,096.0
The 27th Amendment to this Agreement (proposed FY2020-21 amendment) updates the
cost of law enforcement services that will be provided in FY2020-21 totaling $2,207,992,
an increase of $136,357 from the current year’s cost of $2,071,635.
Staff will continue to appeal to the San Bernardino County Sheriff’s Department to
request a delay in paying the increase to FY2021-22.
FISCAL IMPACT:
The Twenty-Seventh Amendment to the Agreement for law enforcement services is a
contractual obligation of $2,207,992, of which the appropriation will be included in the
FY2020-21 proposed budget.
ATTACHMENTS:
• Attachment 1 94-797 Original Public Safety Services Agreement(PDF)
• Attachment 2 27th Amendment FY2020-21 Schedule A (PDF)
APPROVALS:
Cynthia A. Fortune Completed 05/14/2020 3:38 PM
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Finance Completed 05/14/2020 3:39 PM
City Attorney Completed 05/19/2020 10:07 AM
City Manager Completed 05/20/2020 4:54 PM
City Council Pending 05/26/2020 6:00 PM
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THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY
Contract Number
94-797 A-27
SAP Number
N/A
Sheriff /Coroner/Public Administrator
Department Contract Representative
Telephone Number
Contractor
Contractor Representative
Telephone Number
Contract Term
Original Contract Amount
Amendment Amount
Total Contract Amount
Cost Center
IT IS HEREBY AGREED AS FOLLOWS:
John Ades, Captain
(909) 387-0640
City of Grand Terrace
G. Harold Duffey, City Manager
(909) 824-6621
07/01/2020 through 06/30/2021
$2,207,992
$2,207,992
4413151000
AMENDMENT No. 27
Effective July 1, 2020, Contract No. 94-797 to provide law enforcement service to the City of Grand Terrace is
hereby amended by replacing Schedule A referred to in Section II. CONSIDERATION, with the Schedule A
attached hereto and incorporated by reference
Except as amended, all other terms and conditions of this contract remain as stated therein.
Standard Contract Page 1 of 4
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[With the exception of signatures, this page is intentionally left blank].
COUNTY OF SAN BERNARDINO
Curt Hagman, Chairman, Board of Supervisors
Dated:
-----------------~ SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
FOR COUNTY USE ONLY
Lynna Monell
Clerk of the Board of Supervisors
of the County of San Bernardino
City of Grand Terrace
(Print or type name of corporation, company, contractor, etc.)
By .....
----:-:--:-:--:--:--:-----:--.,--,--,-----~ (Authorized signature -sign in blue ink)
Name
(Print or type name of person signing contract)
Title
(Print or Type)
Dated :
Address 22795 Barton Road
Grand Terrace, CA 92313-5207
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department
Richard D. Luczak, Deputy County Counsel John Ades, Captain
Date -------------Date-------------Date-------------
Revised 7/15/19 Page 2 of 4
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SCHEDULE A
Law Enforcement Services Contract
City of Grand Terrace
2020-21
ROLLOVER
LEVEL OF SERVICE
0.21 -Lieutenant
0.90 -Sergeant
0.56 -Detective/Corporal (20 hours per week)
5.76 -Deputy Sheriff (208 hours per week)
1.26 -Office Specialist
0.14 -l\t1otor Pool Services Assistant
3.00 -Marked Unit
0.50 -Unmarked Unit
0.50 -Command Staff Vehicle
1.00 -Ford Escape (COP)
Dispatch Services
9 -HTs (Amortization, Access & Maintenance)
7 -Taser Replacement (Amortized over 5-years)
Administrative Support
Office Automation
Services & Supplies
Vehicle Insurance
Personnel Liability & Bonding
Workers' Comp Experience l\t1odification
Law Enforcement Experience l\t1odification
County Administrative Cost
Monthly Payment Schedule
151 payment due July 15, 2020:
Cost for FY2020-21 $
2"d through 1 z!h payments due the 5th of each month:
FY 2020-21
COST
68,901 1
252,134 1
131,732 1
1,213,995 1
97,246 1
11,957 1
51,843 2
4,112 2
4,974 2
6,366 2
105,195 1
12,681
2,352
10,205
31,537
11,376
27,963
65,215
6,800
23,553
67,855
2,207,992 1
$184,003
$183,999
1 Personnel CO!?tS include salary and benefits and are subject to change by Board of Supeniisors' action.
Changes in salary and benefit costs will be billed to the City on a quarterly in\iOice.
2 Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of
all contract whicles, including collision damage. All fuel, repair and maintenance costs incurred by the County
will be billed to the City on a quarterly in\iOice.
3 No replacement cost is included for grant funded or donated whicles.
Revised 7/15/19 Page 3 of 4
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SCHEDULE A
Law Enforcement Services Contract
City of Grand Terrace
2020-21
Additional Costs Billed Quarterly:
The City will be billed on a quarterly basis for the following items:
• Increases to salaries and benefits resulting from Board of Supervisors-approved changes to Memorandums of
Understanding with the County's various employee organizations.
• Actual overtime cost.
• Actual on-call cost (on call pay for safety employees for 2020-21 is $195 per week).
• Actual cost of vehicle fuel, repair and maintenance, including the cost of collision repair.
• Professional services from private vendors and other services, supplies and personnel costs above the contract
formula.
LEVEL OF SERVICE SUMMARY
SAFETY:
Lieutenant
Sergeant
Detectiw/Corporal
Deputy Sheriff
VEHICLES:
Marked Patrol Units
Unmarked Units
Citizen Patrol
Donated Vehicles-Ins Only
* (Included for insurance costs only)
Revised 7 /15/19
GENERAL:
0.21 Office Specialist
0.90 Motor Pool Senlice Assistant
0.56 Dispatchers
5.76
7.43
DONATED VEHICLES LIST:
3 Radar Trailer
Yamaha UlV
2 *
7
1.26
0.14
0.94
2.34
1 *
1 *
2 *
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AGENDA REPORT
MEETING DATE: May 26, 2020 Council & Successor Agency Item
TITLE: Introduction of the FY2020-21 Proposed Budget
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: 1. Review the Proposed Budget for Fiscal Year 2020-21; and
2. Begin budget deliberations for the Proposed Budget for
Fiscal Year 2020-21.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1 “Ensure our Fiscal Viability” through the
continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
In prior years, staff has submitted, for City Council’s review and approval, the proposed
budget for the upcoming year. Once approved, this document has served as the City’s
financial plan for the following year and acts as the basis for budgetary control.
For Fiscal Years (FY) 2018-19 and 2019-20, City Council approved a two-year budget,
with any adjustments submitted for the FY2019-20 budget, the following year.
The City moved towards multi-year budgeting for the following reasons:
1. Improve financial management;
2. Greater emphasis on management and service delivery;
3. Greater emphasis on program evaluation and monitoring;
4. Improve long-range and strategic planning; and
5. Reallocation and redeployment of resources to other essential programs and
activities other than budgeting.
However, due to the COVID-19 (novel coronavirus) pandemic, staff thought it prudent
and recommended to City Council that the City return to a one-year budget process as it
is difficult to project any revenues during this uncertainty. It is the City’s hope that when
this crisis is over and the City can resume its regular business activities, staff will return
to the submittal of a two-year budget for City Council review and approval.
DISCUSSION:
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GENERAL FUND
As a result of the pandemic, the City declared a fiscal emergency on April 28, 2020. City
staff presented the General Fund’s FY2019-20 Year-end Projection, reflecting an overall
decrease in revenues of ($650k), resulting in a deficit of ($545k). In addition, staff also
provided FY2020-21 revenue and expense projections, with that year resulting in an
increased deficit of ($1.1m).
On May 6, 2020, City Council held a special meeting to review and discuss the impacts
of the results of the pandemic and the actions required to preserve the City’s General
Fund. City staff presented a Revenue Enhancement and Expenditure Reduction Plan
(Plan) that provided recommendations that will minimize the impact to fund balance and
further mitigate its future use.
FISCAL YEAR 2019-20
Table 1 reflects the FY2019-20 Year-end projections that, as approved by City Council
on May 6, 2020, will utilize, only if necessary, up to $357.5k in General Fund fund
balance.
Table 1
City of Grand Terrace
FY 2019-20 Proposed General Fund Revenue and Expenditure Report
2019-20 2019-20 2019-20 2019-20 2019-20
Adjusted
Budget
Adjustment Year-End
04-28-2020
Add'l
Adjustment
Year-End
05-06-2020
Revenues
Property Tax $1,971,250 ($79,989) $1,891,261 $0 $1,891,261
Residual Receipts -
RPTTF $1,442,400 $606 $1,443,006 $0 $1,443,006
Proceeds from
Sale of Property $0 $3,720 $3,720 $0 $3,720
Franchise Fees $534,790 ($97,261) $437,529 $0 $437,529
Licenses, Fees &
Permits $456,510 ($127,424) $329,086 $0 $329,086
Sales Tax $785,400 ($185,366) $600,034 $75,000 $675,034
Intergovernmental
Revenue/Grants $26,500 ($2,792) $23,708 $40,000 $63,708
Charges for
Services $207,900 ($127,601) $80,299 $0 $80,299
Fines & Forfeitures $72,500 ($20,413) $52,087 $0 $52,087
Miscellaneous $15,148 ($14,642) $506 $0 $506
Use of Money &
Property $62,000 $1,016 $63,016 $0 $63,016
Wastewater
Receipts $318,349 $0 $318,349 $0 $318,349
Transfers In $84,450 $0 $84,450 $0 $84,450
Residual Receipts -
Sr Ctr $0 $0 $0 $0 $0
Gas Tax $0 $0 $0 $0 $0
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City of Grand Terrace
FY 2019-20 Proposed General Fund Revenue and Expenditure Report
2019-20 2019-20 2019-20 2019-20 2019-20
Adjusted
Budget
Adjustment Year-End
04-28-2020
Add'l
Adjustment
Year-End
05-06-2020
Total Revenues $5,977,197 ($650,145) $5,327,052 $115,000 $5,442,052
Expenditures by Department
Salaries $1,246,881 $10,129 $1,257,010 ($36,500) $1,220,510
Benefits $842,690 ($15,420) $827,270 ($18,061) $809,209
Materials &
Supplies $225,917 $29,823 $255,740 ($12,782) $242,958
Professional/Cont.
Services $3,471,796 ($143,566) $3,328,230 ($5,342) $3,322,888
Equipment $0 $0 $0 $0 $0
Lease of
Facility/Equipment $8,000 $11,320 $19,320 $4 $19,324
Utilities $145,000 ($1,140) $143,860 ($2) $143,858
Overhead Cost
Allocation ($84,950) $0 ($84,950) $0 ($84,950)
Capital Projects $0 $0 $0 $0 $0
Debt Service $0 $0 $0 $0 $0
Transfers Out $125,800 $0 $125,800 $0 $125,800
Total
Expenditures $5,981,134 ($108,854) $5,872,280 ($72,684) $5,799,596
Revenues $5,977,197 ($650,145) $5,327,052 $115,000 $5,442,052
Expenditures ($5,981,134) $108,854 ($5,872,280) $72,684 ($5,799,596)
Use of Fund
Balance ($3,937) ($541,291) ($545,228) $187,684 ($357,544)
FISCAL YEAR 2020-21
City staff continued to meet with its property and sales tax consultants (HdL) to solicit
more detailed projections as a result of the COVID-19 pandemic. There were significant
issues that affect the general fund:
Revenues:
1. Sales Tax projections: HdL projected higher sales tax revenues for both FY2019-
20 and 2020-21 (these were reflected in the May 6th General Fund Revenue &
Expense Report to City Council); and
2. Property Tax projections: although HdL provided FY2019-20 projections that
property tax will not be affected (also reflected in the May 6th General Fund
Revenue & Expense Report to City Council), they have since provided additional
information showing that FY2020-21 property taxes, although will see some
impact, the greater impact will be seen in FY2021-22.
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Expenditures:
1. As provided to City Council, the General Fund has to absorb the Child Care’s
portion of the unfunded accrued liability (UAL), plus the annual increase added
by CalPERS to the UAL (this was reflected in the May 6th General Fund Revenue
& Expense Report to City Council);
2. At this time, the Sheriff’s Department has not been able to get back to City staff
regarding the delay in the payment of the increase; due to the increase in
property tax revenues as mentioned above, City staff has returned the Sheriff
Department increase of $136k in the FY2020-21 budget;
3. General Fund Maintenance of Effort: the City receives Measure “I” funds (1/2
cent sales tax collected throughout San Bernardino County for transportation
improvements - $200k) and Road Maintenance and Rehabilitation Program
(RMRP) funds ($200k) into the Gas Tax Fund for use on local street and road
systems. The term “Maintenance of Effort” (MOE) generally refers to
a requirement placed upon state and federally funded grant programs that
requires local cities and counties to maintain general fund spending for streets
and roads either through a certain percentage or formula, which may include the
local agency’s history of past spending on street rehabilitation and/or
maintenance. The City’s year-end projections originally submitted to City Council
on May 6th did not include MOE funding due to COVID-19; however, the City
intends to continue with its 5-Year Capital Improvement Program (CIP) in
FY2020-21, necessitating the return of MOE funding into the General Fund of
approximately $200k. Due to the increase in property tax revenues as mentioned
above, City staff has returned the MOE funding of $200k in the FY2020-21
budget.
Table 2 summarizes the FY2020-21 Proposed Budget:
City of Grand Terrace
FY 2020-21 Proposed General Fund Revenue and Expenditure Report
2020-21 2020-21 2020-21 2020-21 2020-21
Proposed
04-28-2020
Adjustments Proposed
05-06-2020
Add'l
Adjustments
Proposed
Budget
Revenues
Property Tax $1,796,000 $0 $1,796,000 $175,250 $1,971,250
Residual Receipts -
RPTTF $1,500,000 $0 $1,500,000 $168,400 $1,668,400
Proceeds from Sale of
Property $0 $0 $0 $0 $0
Franchise Fees $445,000 $0 $445,000 $0 $445,000
Licenses, Fees &
Permits $329,091 ($1) $329,090 $0 $329,090
Sales Tax $600,000 $125,000 $725,000 $0 $725,000
Intergovernmental
Revenue/Grants $20,000 $140,000 $160,000 $0 $160,000
Charges for Services $80,300 $20,000 $100,300 $0 $100,300
Fines & Forfeitures $35,100 $0 $35,100 $0 $35,100
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City of Grand Terrace
FY 2020-21 Proposed General Fund Revenue and Expenditure Report
2020-21 2020-21 2020-21 2020-21 2020-21
Proposed
04-28-2020
Adjustments Proposed
05-06-2020
Add'l
Adjustments
Proposed
Budget
Miscellaneous $0 $0 $0 $0 $0
Use of Money &
Property $47,500 $20,000 $67,500 $0 $67,500
Wastewater Receipts $318,349 $0 $318,349 $0 $318,349
Transfers In $0 $0 $0 $0 $0
Residual Receipts - Sr
Ctr $0 $0 $0 $0 $0
Gas Tax $0 $0 $0 $0 $0
Total Revenues $5,171,340 $304,999 $5,476,339 $343,650 $5,819,989
Expenditures by Department
Salaries $1,257,012 ($173,386) $1,083,626 $0 $1,083,626
Benefits $1,012,274 $53,932 $1,066,206 $0 $1,066,206
Materials & Supplies $242,958 ($52,000) $190,957 $0 $190,957
Professional/Contractual
Services $3,479,970 ($463,885) $3,016,085 $336,457 $3,352,542
Equipment $0 $0 $0 $0 $0
Lease of
Facility/Equipment $19,324 $0 $19,324 $0 $19,324
Utilities $143,858 $0 $143,858 $0 $143,858
Overhead Cost
Allocation ($84,950) $3,000 ($81,950) $0 ($81,950)
Capital Projects $0 $0 $0 $0 $0
Debt Service $0 $0 $0 $0 $0
Transfers Out $219,800 ($91,193) $128,607 $7,193 $135,800
Total Expenditures $6,290,245 ($723,532) $5,566,713 $343,650 $5,910,363
Revenues $5,171,340 $304,999 $5,476,339 $343,650 $5,819,989
Expenditures ($6,290,245) $723,532 ($5,566,713) ($343,650) ($5,910,363)
Use of Fund Balance ($1,118,905) $1,028,531 ($90,374) $0 ($90,374)
CITY-WIDE PROPOSED FY2020-21 BUDGET
The total Proposed Budget for FY2020-21 is $8,118,383 in revenues and $8,042,957 in
expenditures.
The City’s Proposed Budget, which is presented for City Council’s review and
consideration,
• Supports the City’s mission, vision, core values and goals by preserving and
protecting the community and its exceptional quality of life; and
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• With the exception of the General Fund’s request to use $90k in fund balance
in FY2020-21, the other funds are not requesting fund balance to fund
operations; their expenditure will be covered by the revenues received in the
next fiscal year.
PROPOSED BUDGET BY FUND FY 2020-21)
The next 2 tables show the Citywide Proposed Revenues and Expenditure budgets by
fund:
Table 3 (Proposed Revenues)
City of Grand Terrace
FY 2020-21 Proposed Revenue Summary by Fund
2018-19 2018-19 2019-20 2019-20 2020-21
Fund Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
GENERAL FUNDS
10 GENERAL FUND $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989
61
COMMUNITY BENEFITS
FUND $20,000 $20,347 $20,000 $5,570 $10,000
62 LIGHT UP GRAND TERRACE $10,000 $7,758 $10,000 $10,097 $10,000
63
GT ILLEGAL FIREWORKS
ENFORCEMENT $500 $109 $500 $2 $250
64 PUBLIC SAFETY FUND $0 $388 $0 $115 $0
69 COMMUNITY DAY FUND $0 $2,050 $0 $5 $0
68
40TH YEAR BIRTHDAY
CELEBRATION FND $39,300 $22,947 $0 $8 $0
70
EQUIP REPLACEMENT
RESERVE FUND $0 $18 $0 $5 $0
DEVELOPMENT IMPACT
FEES (DIF)
11 STREET FUND $48,000 $97,169 $48,000 $91,318 $89,000
12 STORM DRAIN FUND $13,250 $48,864 $13,250 $1,394 $1,000
13 PARK FUND $89,400 $219,199 $69,400 $727 $1,000
19 FACILITIES FUND $20,000 $41,748 $20,000 $35,595 $21,000
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS) $150,050 $150,667 $100,050 $156,494 $150,000
15
AIR QUALITY IMPROVEMENT
FUND $13,000 $17,285 $58,000 $4,320 $13,000
16 GAS TAX FUND $610,600 $603,365 $610,600 $586,400 $650,800
17 TRAFFIC SAFETY FUND $6,000 $7,507 $6,000 $3,183 $4,000
20 MEASURE "I" FUND $193,000 $219,079 $193,000 $187,273 $200,000
25 SPRING MOUNTAIN RANCH $3,000 $165,098 $3,000 $235,181 $53,000
26
LNDSCP & LGTG
ASSESSMENT DIST $19,440 $19,929 $47,648 $47,321 $48,584
67
PUBLIC, EDUCATIONAL &
GOVT ACCESS $21,500 $22,118 $21,500 $12,217 $21,500
76
EIFD - ENHANCED INFRAST
FIN DIST $0 $21 $0 $0 $0
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City of Grand Terrace
FY 2020-21 Proposed Revenue Summary by Fund
2018-19 2018-19 2019-20 2019-20 2020-21
Fund Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
90
COVID-19 FEMA
REIMBURSEMENT FUND $0 $0 $0 $0 $40,000
ENTERPRISE FUND
21
WASTEWATER DISPOSAL
FUND $10,000 $42,664 $10,000 $3,247 $7,000
GRANT FUNDS
22
CDBG - COMM DEV BLOCK
GRANT $47,876 $35,044 $47,876 $45,997 $69,934
65
SENIOR BUS PROGRAM
FUND $37,450 $57,611 $37,450 $24,598 $65,450
66 CAL RECYCLE GRANT $73,484 $29,630 $5,000 $48 $5,000
73
ACTIVE TRANSPORTATION
PRGRM FUND $120,000 $123,284 $100,000 $0 $0
74
HIGHWAY SAFETY IMPROV
PROGRAM $235,000 $24,956 $185,000 $0 $185,000
77
SO CAL INCENTIVE PROJ
(SCIP) GRANT $0 $0 $140,000 $0 $0
SUCCESSOR AGENCY
31 S/A RDA REVENUE FUND $2,065,200 $2,057,415 $2,065,200 $2,065,200 $301,438
32
S/A CAPITAL PROJECTS
FUND $433,100 $21,552 $33,100 $0 $18,000
33 S/A DEBT SERVICE FUND $2,032,100 $2,032,021 $2,032,100 $16,765,580 $283,438
36
2011 TABS A & B BOND
PROCEEDS $0 $427,399 $0 $104,858 $0
CAPITAL PROJECT FUNDS
45 CIP - COMMERCE WAY $0 $105,992 $0 $4,461 $0
46
CAPITAL IMPROVEMENTS -
STREETS $718,365 $105,337 $445,000 $179 $0
47
CAP.PRJ. BARTON/COLTON
BRIDGE $0 $0 $0 $0 $0
48 CAPITAL PROJECTS FUND $526 $1,971 $0 $0 $0
49
CAPITAL PROJECTS FUND-
PARKS $185,000 $148,846 $100,000 $28,313 $0
52 HOUSING AUTHORITY $50,000 $208,510 $50,000 $4,887 $50,000
95
DOG PARK ENDOWMENT
FUND $0 $0 $0 $115 $0
$12,876,793 $12,937,960 $12,448,871 $25,866,761 $8,118,383
Table 4 (Proposed Expenditures)
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City of Grand Terrace
FY 2020-21 Proposed Expense Summary by Fund
2018-19 2018-19 2019-20 2019-20 2020-21
Fund Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
GENERAL FUNDS
10 GENERAL FUND $5,739,252 $5,698,090 $5,981,134 $5,799,596 $5,910,363
61
COMMUNITY BENEFITS
FUND $20,000 $15,250 $15,000 $7,997 $10,000
62 LIGHT UP GRAND TERRACE $10,000 $7,920 $10,000 $12,185 $10,000
63
GT ILLEGAL FIREWORKS
ENFORCEMENT $500 $57 $500 $0 $250
64 PUBLIC SAFETY FUND $0 $0 $0 $0 $0
69 COMMUNITY DAY FUND $0 $2,050 $0 $0 $0
68
40TH YEAR BIRTHDAY
CELEBRATION FND $39,300 $35,766 $0 $18 $0
70
EQUIP REPLACEMENT
RESERVE FUND $0 $0 $0 $0 $0
DEVELOPMENT IMPACT
FEES (DIF)
11 STREET FUND $600,959 $30,771 $492,380 $0 $0
12 STORM DRAIN FUND $50,000 $0 $69,570 $0 $0
13 PARK FUND $185,000 $145,510 $123,440 $27,273 $0
19 FACILITIES FUND $80,000 $0 $110,020 $0 $0
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS) $150,050 $150,050 $100,050 $82,728 $150,000
15
AIR QUALITY IMPROVEMENT
FUND $70,600 $60,075 $58,000 $54,931 $13,000
16 GAS TAX FUND $658,294 $627,324 $608,880 $584,841 $650,000
17 TRAFFIC SAFETY FUND $0 $0 $0 $172 $4,000
20 MEASURE "I" FUND $676,179 $635,144 $193,000 $42,408 $200,000
25 SPRING MOUNTAIN RANCH $0 $1,940 $0 $7,855 $0
26
LNDSCP & LGTG
ASSESSMENT DIST $19,440 $17,140 $48,212 $44,933 $48,584
67
PUBLIC, EDUCATIONAL &
GOVT ACCESS $21,500 $0 $21,500 $0 $21,500
76
EIFD - ENHANCED INFRAST
FIN DIST $0 $8,100 $0 $3,880 $0
90
COVID-19 FEMA
REIMBURSEMENT FUND $0 $0 $0 $1,145 $40,000
ENTERPRISE FUND
21
WASTEWATER DISPOSAL
FUND $10,000 $88,570 $10,000 $0 $7,000
GRANT FUNDS
22
CDBG - COMM DEV BLOCK
GRANT $47,876 $42,164 $47,876 $41,560 $69,934
65
SENIOR BUS PROGRAM
FUND $37,450 $46,900 $37,450 $57,212 $65,450
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City of Grand Terrace
FY 2020-21 Proposed Expense Summary by Fund
2018-19 2018-19 2019-20 2019-20 2020-21
Fund Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
66 CAL RECYCLE GRANT $73,484 $29,630 $5,000 $0 $5,000
73
ACTIVE TRANSPORTATION
PRGRM FUND $119,810 $52,662 $99,810 $3 $0
74
HIGHWAY SAFETY IMPROV
PROGRAM $200,000 $24,956 $184,690 $13,390 $185,000
77
SO CAL INCENTIVE PROJ
(SCIP) GRANT $0 $0 $140,000 $134,010 $0
SUCCESSOR AGENCY
31 S/A RDA REVENUE FUND $2,065,200 $2,053,573 $2,065,200 $0 $301,438
32
S/A CAPITAL PROJECTS
FUND $433,100 $397,851 $33,100 $7,183 $18,000
33 S/A DEBT SERVICE FUND $2,032,100 $1,082,033 $2,032,100 $917,425 $283,438
36
2011 TABS A & B BOND
PROCEEDS $0 $1,210 $320,000 $16,941,138 $0
CAPITAL PROJECT FUNDS
45 CIP - COMMERCE WAY $968,683 $165,681 $803,002 $8,698 $0
46
CAPITAL IMPROVEMENTS -
STREETS $667,406 $978,684 $470,000 $131,989 $0
47
CAP.PRJ. BARTON/COLTON
BRIDGE $2,352 $2,379 $0 $0 $0
48 CAPITAL PROJECTS FUND $0 $1,446 $0 $1,453 $0
49
CAPITAL PROJECTS FUND-
PARKS $205,623 $102,535 $253,087 $14,067 $0
52 HOUSING AUTHORITY $59,320 $34,537 $28,320 $24,348 $50,000
95
DOG PARK ENDOWMENT
FUND $0 $0 $0 $0 $0
$15,243,478 $12,539,998 $14,361,321 $24,962,437 $8,042,957
Budget Schedule
The proposed schedule leading to adoption of the FY2020-21 is as follows:
Table 5
Description Date
Budget Introduction Tuesday, May 26th
Budget Deliberations (if necessary) Tuesday, June 9th
Budget Adoption Tuesday, June 23rd
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FISCAL IMPACT:
Fiscal impacts of the FY2020-21 Proposed Budget is identified in the attached FY2020-
21 Proposed Budget Summary.
ATTACHMENTS:
• FY2020-21 Proposed Budget Report 05-20-2020 (PDF)
APPROVALS:
Cynthia A. Fortune Completed 05/20/2020 4:07 PM
Finance Completed 05/20/2020 4:07 PM
City Attorney Completed 05/20/2020 5:03 PM
City Manager Completed 05/20/2020 6:49 PM
City Council Pending 05/26/2020 6:00 PM
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City of Grand Terrace
FY2020-21 Proposed Budget
Revenue and Expense Summary by Fund
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2018-19 2018-19 2019-20 2019-20 2020-21
Fund Fund Type
Adjusted
Budget Actuals
Adjusted
Budget
Year-End
Projections
Proposed
Budget
10 General Fund Rev $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989
10 General Fund Exp $5,739,252 $5,698,090 $5,981,134 $5,799,596 $5,910,363
($127,600)$151,972 ($3,937)($357,544)($90,374)
11 Street Fund (DIF)Rev $48,000 $97,169 $48,000 $91,318 $89,000
11 Street Fund (DIF)Exp $600,959 $30,771 $492,380 $0 $0
($552,959)$66,398 ($444,380)$91,318 $89,000
12 Storm Drain Fund (DIF)Rev $13,250 $48,864 $13,250 $1,394 $1,000
12 Storm Drain Fund (DIF)Exp $50,000 $0 $69,570 $0 $0
($36,750)$48,864 ($56,320)$1,394 $1,000
13 Park Fund (DIF)Rev $89,400 $219,199 $69,400 $727 $1,000
13 Park Fund (DIF)Exp $185,000 $145,510 $123,440 $27,273 $0
($95,600)$73,689 ($54,040)($26,546)$1,000
14 SLESF (AB3229 COPS)Rev $150,050 $150,667 $100,050 $156,494 $150,000
14 SLESF (AB3229 COPS)Exp $150,050 $150,050 $100,050 $82,728 $150,000
$0 $617 $0 $73,766 $0
15 Air Quality Improvement Fund Rev $13,000 $17,285 $58,000 $4,320 $13,000
15 Air Quality Improvement Fund Exp $70,600 $60,075 $58,000 $54,931 $13,000
($57,600)($42,790)$0 ($50,611)$0
16 Gas Tax Fund Rev $610,600 $603,365 $610,600 $586,400 $650,800
16 Gas Tax Fund Exp $658,294 $627,324 $608,880 $584,841 $650,000
($47,694)($23,959)$1,720 $1,559 $800
17 Traffic Safety Fund Rev $6,000 $7,507 $6,000 $3,183 $4,000
17 Traffic Safety Fund Exp $0 $0 $0 $172 $4,000
$6,000 $7,507 $6,000 $3,011 $0
19 Facilities Fund (DIF)Rev $20,000 $41,748 $20,000 $35,595 $21,000
19 Facilities Fund (DIF)Exp $80,000 $0 $110,020 $0 $0
($60,000)$41,748 ($90,020)$35,595 $21,000
20 Measure "I" Fund Rev $193,000 $219,079 $193,000 $187,273 $200,000
20 Measure "I" Fund Exp $676,179 $635,144 $193,000 $42,408 $200,000
($483,179)($416,065)$0 $144,865 $0
21 Wastewater Disposal Fund Rev $10,000 $42,664 $10,000 $3,247 $7,000
21 Wastewater Disposal Fund Exp $10,000 $88,570 $10,000 $0 $7,000
$0 ($45,906)$0 $3,247 $0
22 Community Dev Block Grant (CDBG)Rev $47,876 $35,044 $47,876 $45,997 $69,934
22 Community Dev Block Grant (CDBG)Exp $47,876 $42,164 $47,876 $41,560 $69,934
$0 ($7,120)$0 $4,437 $0
25 Spring Mtn Ranch Mitigation Fund Rev $3,000 $165,098 $3,000 $235,181 $53,000
25 Spring Mtn Ranch Mitigation Fund Exp $0 $1,940 $0 $7,855 $0
$3,000 $163,158 $3,000 $227,327 $53,000
26 Landscape & Lighting Assmnt Rev $19,440 $19,929 $47,648 $47,321 $48,584
26 Landscape & Lighting Assmnt Exp $19,440 $17,140 $48,212 $44,933 $48,584
$0 $2,789 ($564)$2,388 $0
City of Grand Terrace
FY2020-21 Proposed Budget
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2018-19 2018-19 2019-20 2019-20 2020-21
Fund Fund Type
Adjusted
Budget Actuals
Adjusted
Budget
Year-End
Projections
Proposed
Budget
City of Grand Terrace
FY2020-21 Proposed Budget
31 Sugg Agcy RDA Obligation Fund Rev $2,065,200 $2,057,415 $2,065,200 $2,065,200 $301,438
31 Sugg Agcy RDA Obligation Fund Exp $2,065,200 $2,053,573 $2,065,200 $0 $301,438
$0 $3,842 $0 $2,065,200 $0
32 Succ Agcy Capital Projects Fund Rev $433,100 $21,552 $33,100 $0 $18,000
32 Succ Agcy Capital Projects Fund Exp $433,100 $397,851 $33,100 $7,183 $18,000
$0 ($376,299)$0 ($7,183)$0
33 Succ Agcy Debt Service Fund Rev $2,032,100 $2,032,021 $2,032,100 $16,765,580 $283,438
33 Succ Agcy Debt Service Fund Exp $2,032,100 $1,082,033 $2,032,100 $917,425 $283,438
$0 $949,988 $0 $15,848,155 $0
36 2011 TABs A & B Bond Proceeds Rev $0 $427,399 $0 $104,858 $0
36 2011 TABs A & B Bond Proceeds Exp $0 $1,210 $320,000 $16,941,138 $0
$0 $426,189 ($320,000)($16,836,280)$0
45 CIP - Commerce Way Rev $0 $105,992 $0 $4,461 $0
45 CIP - Commerce Way Exp $968,683 $165,681 $803,002 $8,698 $0
($968,683)($59,689)($803,002)($4,237)$0
46 Capital Improvements: Streets Rev $718,365 $105,337 $445,000 $179 $0
46 Capital Improvements: Streets Exp $667,406 $978,684 $470,000 $131,989 $0
$50,959 ($873,347)($25,000)($131,810)$0
47 Capital Projects: Barton-Colton Bridge Rev $0 $0 $0 $0 $0
47 Capital Projects: Barton-Colton Bridge Exp $2,352 $2,379 $0 $0 $0
($2,352)($2,379)$0 $0 $0
48 Capital Projects Fund Rev $526 $1,971 $0 $0 $0
48 Capital Projects Fund Exp $0 $1,446 $0 $1,453 $0
$526 $525 $0 ($1,453)$0
49 Capital Projects Fund: Parks Rev $185,000 $148,846 $100,000 $28,313 $0
49 Capital Projects Fund: Parks Exp $205,623 $102,535 $253,087 $14,067 $0
($20,623)$46,311 ($153,087)$14,246 $0
52 Housing Authority Rev $50,000 $208,510 $50,000 $4,887 $50,000
52 Housing Authority Exp $59,320 $34,537 $28,320 $24,348 $50,000
($9,320)$173,973 $21,680 ($19,460)$0
61 Community Benefits Fund (Gen Fund)Rev $20,000 $20,347 $20,000 $5,570 $10,000
61 Community Benefits Fund (Gen Fund)Exp $20,000 $15,250 $15,000 $7,997 $10,000
$0 $5,097 $5,000 ($2,427)$0
62 Light Up Grand Terrace Fund (Gen Fu Rev $10,000 $7,758 $10,000 $10,097 $10,000
62 Light Up Grand Terrace Fund (Gen Fu Exp $10,000 $7,920 $10,000 $12,185 $10,000
$0 ($162)$0 ($2,088)$0
63 Illegal Fireworks Enf (Gen Fund)Rev $500 $109 $500 $2 $250
63 Illegal Fireworks Enf (Gen Fund)Exp $500 $57 $500 $0 $250
$0 $52 $0 $2 $0
64 Public Safety Fund (Gen Fund)Rev $0 $388 $0 $115 $0
64 Public Safety Fund (Gen Fund)Exp $0 $0 $0 $0 $0
$0 $388 $0 $115 $0
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Fund Fund Type
Adjusted
Budget Actuals
Adjusted
Budget
Year-End
Projections
Proposed
Budget
City of Grand Terrace
FY2020-21 Proposed Budget
65 Senior Bus Program Fund Rev $37,450 $57,611 $37,450 $24,598 $65,450
65 Senior Bus Program Fund Exp $37,450 $46,900 $37,450 $57,212 $65,450
$0 $10,711 $0 ($32,614)$0
66 Cal Recycle Grant Rev $73,484 $29,630 $5,000 $48 $5,000
66 Cal Recycle Grant Exp $73,484 $29,630 $5,000 $0 $5,000
$0 $0 $0 $48 $0
67 Public Education & Government Acces Rev $21,500 $22,118 $21,500 $12,217 $21,500
67 Public Education & Government Acces Exp $21,500 $0 $21,500 $0 $21,500
$0 $22,118 $0 $12,217 $0
68 40th Year Birthday Celebration Fund (G Rev $39,300 $22,947 $0 $8 $0
68 40th Year Birthday Celebration Fund (G Exp $39,300 $35,766 $0 $18 $0
$0 ($12,819)$0 ($10)$0
69 Community Day Fund (Gen Fund)Rev $0 $2,050 $0 $5 $0
69 Community Day Fund (Gen Fund)Exp $0 $2,050 $0 $0 $0
$0 $0 $0 $5 $0
70 Equipment Replacement Reserve (Gen Rev $0 $18 $0 $5 $0
70 Equipment Replacement Reserve (Gen Exp $0 $0 $0 $0 $0
$0 $18 $0 $5 $0
73 Active Transportation Program (ATP)Rev $120,000 $123,284 $100,000 $0 $0
73 Active Transportation Program (ATP)Exp $119,810 $52,662 $99,810 $3 $0
$190 $70,622 $190 ($3)$0
74 Highway Safety Improvement Program Rev $235,000 $24,956 $185,000 $0 $185,000
74 Highway Safety Improvement Program Exp $200,000 $24,956 $184,690 $13,390 $185,000
$35,000 $0 $310 ($13,390)$0
76 Enhanced Infrastructure Finance Distri Rev $0 $21 $0 $0 $0
76 Enhanced Infrastructure Finance Distri Exp $0 $8,100 $0 $3,880 $0
$0 ($8,079)$0 ($3,880)$0
77 So Cal Incentive Project (SCIP) Grant Rev $0 $0 $140,000 $0 $0
77 So Cal Incentive Project (SCIP) Grant Exp $0 $0 $140,000 $134,010 $0
$0 $0 $0 ($134,010)$0
90 COVID-19 FEMA Reimbursement Fun Rev $0 $0 $0 $0 $40,000
90 COVID-19 FEMA Reimbursement Fun Exp $0 $0 $0 $1,145 $40,000
$0 $0 $0 ($1,145)$0
95 Dog Park Endowment Fund Rev $0 $0 $0 $115 $0
95 Dog Park Endowment Fund Exp $0 $0 $0 $0 $0
$0 $0 $0 $115 $0
Total Revenue $12,876,793 $12,937,960 $12,448,871 $25,866,761 $8,118,383
Total Expense $15,243,478 $12,539,998 $14,361,321 $24,962,437 $8,042,957
($2,366,685)$397,962 ($1,912,450)$904,324 $75,426
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City of Grand Terrace
FY2020-21 Proposed Budget
Revenue and Expense Summaries
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2018-19 2018-19 2019-20 2019-20 2020-21
Fund Type
Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget
GENERAL FUNDS
10 GENERAL FUND $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989
61 COMMUNITY BENEFITS FUND $20,000 $20,347 $20,000 $5,570 $10,000
62 LIGHT UP GRAND TERRACE $10,000 $7,758 $10,000 $10,097 $10,000
63 GT ILLEGAL FIREWORKS ENFORCEMENT $500 $109 $500 $2 $250
64 PUBLIC SAFETY FUND $0 $388 $0 $115 $0
69 COMMUNITY DAY FUND $0 $2,050 $0 $5 $0
68 40TH YEAR BIRTHDAY CELEBRATION FND $39,300 $22,947 $0 $8 $0
70 EQUIP REPLACEMENT RESERVE FUND $0 $18 $0 $5 $0
DEVELOPMENT IMPACT FEES (DIF)
11 STREET FUND $48,000 $97,169 $48,000 $91,318 $89,000
12 STORM DRAIN FUND $13,250 $48,864 $13,250 $1,394 $1,000
13 PARK FUND $89,400 $219,199 $69,400 $727 $1,000
19 FACILITIES FUND $20,000 $41,748 $20,000 $35,595 $21,000
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS)$150,050 $150,667 $100,050 $156,494 $150,000
15 AIR QUALITY IMPROVEMENT FUND $13,000 $17,285 $58,000 $4,320 $13,000
16 GAS TAX FUND $610,600 $603,365 $610,600 $586,400 $650,800
17 TRAFFIC SAFETY FUND $6,000 $7,507 $6,000 $3,183 $4,000
20 MEASURE "I" FUND $193,000 $219,079 $193,000 $187,273 $200,000
25 SPRING MOUNTAIN RANCH $3,000 $165,098 $3,000 $235,181 $53,000
26 LNDSCP & LGTG ASSESSMENT DIST $19,440 $19,929 $47,648 $47,321 $48,584
67 PUBLIC, EDUCATIONAL & GOVT ACCESS $21,500 $22,118 $21,500 $12,217 $21,500
76 EIFD - ENHANCED INFRAST FIN DIST $0 $21 $0 $0 $0
90 COVID-19 FEMA REIMBURSEMENT FUND $0 $0 $0 $0 $40,000
ENTERPRISE FUND
21 WASTE WATER DISPOSAL FUND $10,000 $42,664 $10,000 $3,247 $7,000
GRANT FUNDS
22 CDBG - COMM DEV BLOCK GRANT $47,876 $35,044 $47,876 $45,997 $69,934
65 SENIOR BUS PROGRAM FUND $37,450 $57,611 $37,450 $24,598 $65,450
66 CAL RECYCLE GRANT $73,484 $29,630 $5,000 $48 $5,000
73 ACTIVE TRANSPORTATION PRGRM FUND $120,000 $123,284 $100,000 $0 $0
74 HIGHWAY SAFETY IMPROV PROGRAM $235,000 $24,956 $185,000 $0 $185,000
77 SO CAL INCENTIVE PROJ (SCIP) GRANT $0 $0 $140,000 $0 $0
SUCCESSOR AGENCY
31 S/A RDA REVENUE FUND $2,065,200 $2,057,415 $2,065,200 $2,065,200 $301,438
32 S/A CAPITAL PROJECTS FUND $433,100 $21,552 $33,100 $0 $18,000
33 S/A DEBT SERVICE FUND $2,032,100 $2,032,021 $2,032,100 $16,765,580 $283,438
36 2011 TABS A & B BOND PROCEEDS $0 $427,399 $0 $104,858 $0
CAPITAL PROJECT FUNDS
45 CIP - COMMERCE WAY $0 $105,992 $0 $4,461 $0
46 CAPITAL IMPROVEMENTS - STREETS $718,365 $105,337 $445,000 $179 $0
47 CAP.PRJ. BARTON/COLTON BRIDGE $0 $0 $0 $0 $0
48 CAPITAL PROJECTS FUND $526 $1,971 $0 $0 $0
49 CAPITAL PROJECTS FUND- PARKS $185,000 $148,846 $100,000 $28,313 $0
52 HOUSING SUCCESSOR AGENCY $50,000 $208,510 $50,000 $4,887 $50,000
95 DOG PARK ENDOWMENT FUND $0 $0 $0 $115 $0
$12,876,793 $12,937,960 $12,448,871 $25,866,761 $8,118,383
City of Grand Terrace
FY 2020-21 Proposed Revenue Summary by Fund
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2018-19 2018-19 2019-20 2019-20 2020-21
Fund Type
Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget
GENERAL FUNDS
10 GENERAL FUND $5,739,252 $5,698,090 $5,981,134 $5,799,596 $5,910,363
61 COMMUNITY BENEFITS FUND $20,000 $15,250 $15,000 $7,997 $10,000
62 LIGHT UP GRAND TERRACE $10,000 $7,920 $10,000 $12,185 $10,000
63 GT ILLEGAL FIREWORKS ENFORCEMENT $500 $57 $500 $0 $250
64 PUBLIC SAFETY FUND $0 $0 $0 $0 $0
69 COMMUNITY DAY FUND $0 $2,050 $0 $0 $0
68 40TH YEAR BIRTHDAY CELEBRATION FND $39,300 $35,766 $0 $18 $0
70 EQUIP REPLACEMENT RESERVE FUND $0 $0 $0 $0 $0
DEVELOPMENT IMPACT FEES (DIF)
11 STREET FUND $600,959 $30,771 $492,380 $0 $0
12 STORM DRAIN FUND $50,000 $0 $69,570 $0 $0
13 PARK FUND $185,000 $145,510 $123,440 $27,273 $0
19 FACILITIES FUND $80,000 $0 $110,020 $0 $0
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS)$150,050 $150,050 $100,050 $82,728 $150,000
15 AIR QUALITY IMPROVEMENT FUND $70,600 $60,075 $58,000 $54,931 $13,000
16 GAS TAX FUND $658,294 $627,324 $608,880 $584,841 $650,000
17 TRAFFIC SAFETY FUND $0 $0 $0 $172 $4,000
20 MEASURE "I" FUND $676,179 $635,144 $193,000 $42,408 $200,000
25 SPRING MOUNTAIN RANCH $0 $1,940 $0 $7,855 $0
26 LNDSCP & LGTG ASSESSMENT DIST $19,440 $17,140 $48,212 $44,933 $48,584
67 PUBLIC, EDUCATIONAL & GOVT ACCESS $21,500 $0 $21,500 $0 $21,500
76 EIFD - ENHANCED INFRAST FIN DIST $0 $8,100 $0 $3,880 $0
90 COVID-19 FEMA REIMBURSEMENT FUND $0 $0 $0 $1,145 $40,000
ENTERPRISE FUND
21 WASTE WATER DISPOSAL FUND $10,000 $88,570 $10,000 $0 $7,000
GRANT FUNDS
22 CDBG - COMM DEV BLOCK GRANT $47,876 $42,164 $47,876 $41,560 $69,934
65 SENIOR BUS PROGRAM FUND $37,450 $46,900 $37,450 $57,212 $65,450
66 CAL RECYCLE GRANT $73,484 $29,630 $5,000 $0 $5,000
73 ACTIVE TRANSPORTATION PRGRM FUND $119,810 $52,662 $99,810 $3 $0
74 HIGHWAY SAFETY IMPROV PROGRAM $200,000 $24,956 $184,690 $13,390 $185,000
77 SO CAL INCENTIVE PROJ (SCIP) GRANT $0 $0 $140,000 $134,010 $0
SUCCESSOR AGENCY
31 S/A RDA REVENUE FUND $2,065,200 $2,053,573 $2,065,200 $0 $301,438
32 S/A CAPITAL PROJECTS FUND $433,100 $397,851 $33,100 $7,183 $18,000
33 S/A DEBT SERVICE FUND $2,032,100 $1,082,033 $2,032,100 $917,425 $283,438
36 2011 TABS A & B BOND PROCEEDS $0 $1,210 $320,000 $16,941,138 $0
CAPITAL PROJECT FUNDS
45 CIP - COMMERCE WAY $968,683 $165,681 $803,002 $8,698 $0
46 CAPITAL IMPROVEMENTS - STREETS $667,406 $978,684 $470,000 $131,989 $0
47 CAP.PRJ. BARTON/COLTON BRIDGE $2,352 $2,379 $0 $0 $0
48 CAPITAL PROJECTS FUND $0 $1,446 $0 $1,453 $0
49 CAPITAL PROJECTS FUND- PARKS $205,623 $102,535 $253,087 $14,067 $0
52 HOUSING SUCCESSOR AGENCY $59,320 $34,537 $28,320 $24,348 $50,000
95 DOG PARK ENDOWMENT FUND $0 $0 $0 $0 $0
$15,243,478 $12,539,998 $14,361,321 $24,962,437 $8,042,957
City of Grand Terrace
FY 2020-21 Proposed Expense Summary by Fund
I.10.a
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City of Grand Terrace
FY2020-21 Proposed Budget
Citywide Revenue and Expense Report
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2018-19 2018-19 2019-20 2019-20 2020-21
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
Revenues
Property Tax $4,064,640 $3,955,275 $4,084,098 $4,003,716 $2,321,272
Residual Receipts - RPTTF $1,090,000 $1,441,813 $1,442,400 $1,443,006 $1,668,400
Proceeds from Sale of Property $80,000 $0 $0 $3,720 $0
Franchise Fees $524,300 $520,774 $534,790 $437,529 $445,000
Licenses, Fees & Permits $617,836 $1,007,893 $620,160 $682,368 $495,090
Sales Tax $963,000 $1,048,452 $978,400 $862,143 $925,000
Intergovernmental Revenue/Grants $695,570 $471,993 $648,086 $298,583 $653,594
Charges for Services $140,100 $144,624 $207,900 $83,717 $103,300
Fines & Forfeitures $69,000 $79,051 $79,000 $55,213 $39,350
Miscellaneous $209,254 $223,731 $115,388 $9,361 $55,240
Use of Money & Property $441,050 $803,248 $75,050 $195,068 $83,550
Waste Water Receipts $300,000 $318,349 $318,349 $318,349 $318,349
Transfers In $3,102,243 $2,478,909 $2,825,450 $16,979,012 $450,238
Residual Receipts - Sr Ctr $60,000 $0 $0 $0 $0
Gas Tax $519,800 $491,925 $519,800 $494,978 $560,000
Total Revenues $12,876,793 $12,986,037 $12,448,871 $25,866,761 $8,118,383
Expenditures by Category
Salaries $1,479,910 $1,464,582 $1,615,711 $1,474,223 $1,310,628
Benefits $813,476 $789,551 $974,800 $917,125 $1,177,917
Materials & Supplies $212,852 $212,646 $235,917 $253,365 $195,957
Professional/Contractual Services $8,224,855 $5,958,077 $7,314,755 $4,967,410 $4,385,787
Equipment $60,100 $55,075 $145,000 $132,980 $5,000
Lease of Facility/Equipment $8,549 $8,549 $8,000 $19,324 $19,324
Utilities $208,821 $210,555 $226,350 $227,939 $224,668
Overhead Cost Allocation $0 $0 $0 $0 $0
Capital Projects $893,478 $177,076 $860,188 $50,055 $40,000
Debt Service $239,600 $242,404 $239,600 $0 $233,438
Transfers Out $3,101,837 $3,371,483 $2,825,450 $17,004,466 $450,238
Total Expenditures $15,243,478 $12,489,998 $14,445,771 $25,046,887 $8,042,957
Revenues $12,876,793 $12,986,037 $12,448,871 $25,866,761 $8,118,383
Expenditures by Category ($15,243,478)($12,489,998)($14,445,771)($25,046,887)($8,042,957)
Surplus or Approved Use of Fund Balance ($2,366,685)$496,039 ($1,996,900)$819,874 $75,426
City of Grand Terrace
FY 2020-21 Proposed Citywide Revenue and Expenditure Report
I.10.a
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City of Grand Terrace
FY2020-21 Proposed Budget General Fund
Revenue and Expense by Category & Department
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2018-19 2018-19 2019-20 2019-20 2020-21
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
Revenues
Property Tax $1,980,000 $1,881,364 $1,971,250 $1,891,261 $1,971,250
Residual Receipts - RPTTF $1,090,000 $1,441,813 $1,442,400 $1,443,006 $1,668,400
Proceeds from Sale of Property $80,000 $0 $0 $3,720 $0
Franchise Fees $524,300 $520,774 $534,790 $437,529 $445,000
Licenses, Fees & Permits $434,186 $422,427 $456,510 $329,086 $329,090
Sales Tax $770,000 $831,321 $785,400 $675,034 $725,000
Intergovernmental Revenue/Grants $26,500 $46,209 $26,500 $63,708 $160,000
Charges for Services $140,100 $141,143 $207,900 $80,299 $100,300
Fines & Forfeitures $62,500 $71,593 $72,500 $52,087 $35,100
Miscellaneous $114,714 $78,919 $15,148 $506 $0
Use of Money & Property $27,000 $93,771 $62,000 $63,016 $67,500
Waste Water Receipts $300,000 $318,349 $318,349 $318,349 $318,349
Transfers In $2,352 $2,379 $84,450 $84,450 $0
Residual Receipts - Sr Ctr $60,000 $0 $0 $0 $0
Gas Tax $0 $0 $0 $0 $0
Total Revenues $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989
Expenditures by Category
Salaries $1,221,447 $1,210,981 $1,246,881 $1,220,510 $1,083,626
Benefits $769,091 $739,524 $842,690 $809,209 $1,066,206
Materials & Supplies $208,645 $208,439 $225,917 $242,958 $190,957
Professional/Contractual Services $3,354,687 $3,316,160 $3,471,796 $3,322,888 $3,352,542
Equipment $0 $0 $0 $0 $0
Lease of Facility/Equipment $8,549 $8,549 $8,000 $19,324 $19,324
Utilities $137,957 $141,041 $145,000 $143,858 $143,858
Overhead Cost Allocation ($87,450)($81,950)($84,950)($84,950)($81,950)
Capital Projects $0 $0 $0 $0 $0
Debt Service $0 $0 $0 $0 $0
Transfers Out $126,326 $155,346 $125,800 $125,800 $135,800
Total Expenditures $5,739,252 $5,698,090 $5,981,134 $5,799,596 $5,910,363
Revenues $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989
Expenditures by Category ($5,739,252)($5,698,090)($5,981,134)($5,799,596)($5,910,363)
Surplus or Approved Use of Fund Balance ($127,600)$151,972 ($3,937)($357,544)($90,374)
City of Grand Terrace
FY 2020-21 Proposed General Fund Revenue and Expenditure Report by CATEGORY
I.10.a
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2018-19 2018-19 2019-20 2019-20 2020-21
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
Revenues
Property Tax $1,980,000 $1,881,364 $1,971,250 $1,891,261 $1,971,250
Residual Receipts - RPTTF $1,090,000 $1,441,813 $1,442,400 $1,443,006 $1,668,400
Proceeds from Sale of Property $80,000 $0 $0 $3,720 $0
Franchise Fees $524,300 $520,774 $534,790 $437,529 $445,000
Licenses, Fees & Permits $434,186 $422,427 $456,510 $329,086 $329,090
Sales Tax $770,000 $831,321 $785,400 $675,034 $725,000
Intergovernmental Revenue/Grants $26,500 $46,209 $26,500 $63,708 $160,000
Charges for Services $140,100 $141,143 $207,900 $80,299 $100,300
Fines & Forfeitures $62,500 $71,593 $72,500 $52,087 $35,100
Miscellaneous $114,714 $78,919 $15,148 $506 $0
Use of Money & Property $27,000 $93,771 $62,000 $63,016 $67,500
Waste Water Receipts $300,000 $318,349 $318,349 $318,349 $318,349
Transfers In $2,352 $2,379 $84,450 $84,450 $0
Residual Receipts - Sr Ctr $60,000 $0 $0 $0 $0
Gas Tax $0 $0 $0 $0 $0
Total Revenues $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989
Expenditures by Department
City Council $64,381 $63,267 $68,130 $61,600 $67,752
City Manager $798,528 $774,671 $802,531 $814,501 $730,262
City Clerk $210,097 $209,173 $161,374 $214,664 $177,880
Finance $280,425 $278,819 $314,850 $261,794 $256,843
City Attorney $211,751 $211,750 $215,000 $227,067 $209,002
Planning & Dev. Svcs $797,508 $790,783 $1,032,732 $1,012,541 $878,949
Public Works $896,811 $865,557 $724,001 $763,584 $625,707
Non-Departmental $536,818 $571,139 $607,859 $558,037 $803,891
Public Safety $1,942,933 $1,932,931 $2,054,657 $1,885,807 $2,160,076
Total Expenditures $5,739,252 $5,698,090 $5,981,134 $5,799,596 $5,910,363
Revenues $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989
Expenditures by Department ($5,739,252)($5,698,090)($5,981,134)($5,799,596)($5,910,363)
Surplus or Approved Use of Fund Balance ($127,600)$151,972 ($3,937)($357,544)($90,374)
City of Grand Terrace
FY 2020-21 Proposed General Fund Revenue and Expenditure Report by DEPARTMENT
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City of Grand Terrace
FY2020-21 Proposed Budget
Revenue and Expense Summarized
by Category
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General Fund
Development Impact
Fees
Special Revenue
Funds
Revenues
Property Tax $1,971,250 $0 $48,584
Residual Receipts - RPTTF $1,668,400 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $445,000 $0 $0
Licenses, Fees & Permits $329,090 $103,000 $63,000
Sales Tax $725,000 $0 $200,000
Gas Tax $0 $0 $560,000
Intergovernmental Revenue/Grants $160,000 $0 $211,500
Charges for Services $100,300 $3,000 $0
Fines & Forfeitures $35,350 $0 $4,000
Miscellaneous $5,000 $0 $0
Use of Money & Property $67,500 $6,000 $3,000
Waste Water Receipts $318,349 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $15,000 $0 $90,800
Total Revenues $5,840,239 $112,000 $1,180,884
Expenditures
Salaries $1,083,626 $0 $154,663
Benefits $1,066,206 $0 $75,336
Materials & Supplies $190,957 $0 $5,000
Professional/Contractual Services $3,372,792 $0 $676,505
Equipment $0 $0 $0
Lease of Facility/Equipment $19,324 $0 $0
Utilities $143,858 $0 $80,630
Capital Projects $0 $0 $40,000
Debt Service $0 $0 $0
Transfers Out $135,800 $0 $13,000Overhead Cost Allocation ($81,950)$0 $81,950
Total Expenditures $5,930,613 $0 $1,127,084
Impact to Fund Balance
Revenues $5,840,239 $112,000 $1,180,884
Expenditures $5,930,613 $0 $1,127,084
Net - Increase to or (Use of) Fund Balance ($90,374)$112,000 $53,800
City of Grand Terrace
FY 2020-21 Proposed Revenue & Expense Summary by Category
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Enterprise Fund Grant Funds Successor Agency
Revenues
Property Tax $0 $0 $301,438
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $282,094 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $240 $0
Use of Money & Property $7,000 $50 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $43,000 $301,438
Total Revenues $7,000 $325,384 $602,876
Expenditures
Salaries $0 $47,039 $11,829
Benefits $0 $29,386 $1,462
Materials & Supplies $0 $0 $0
Professional/Contractual Services $7,000 $243,959 $54,709
Lease of Facility/Equipment $0 $5,000 $0
Utilities $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $233,438
Transfers Out $0 $0 $301,438
Overhead Cost Allocation $0 $0 $0
Total Expenditures $7,000 $325,384 $602,876
Impact to Fund Balance
Revenues $7,000 $325,384 $602,876
Expenditures $7,000 $325,384 $602,876
Net - Increase to or (Use of) Fund Balance $0 $0 $0
City of Grand Terrace
FY 2020-21 Proposed Revenue & Expense Summary by Category
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Capital Project
Funds Housing Authority TOTAL
Revenues
Property Tax $0 $0 $2,321,272
Residual Receipts - RPTTF $0 $0 $1,668,400
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $445,000
Licenses, Fees & Permits $0 $0 $495,090
Sales Tax $0 $0 $925,000
Gas Tax $0 $0 $560,000
Intergovernmental Revenue/Grants $0 $0 $653,594
Charges for Services $0 $0 $103,300
Fines & Forfeitures $0 $0 $39,350
Miscellaneous $0 $50,000 $55,240
Use of Money & Property $0 $0 $83,550
Waste Water Receipts $0 $0 $318,349
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $450,238
Total Revenues $0 $50,000 $8,118,383
Expenditures
Salaries $0 $13,471 $1,310,628
Benefits $0 $5,527 $1,177,917
Materials & Supplies $0 $0 $195,957
Professional/Contractual Services $0 $30,822 $4,385,787
Lease of Facility/Equipment $0 $0 $5,000
Utilities $0 $0 $19,324
Utilities $0 $180 $224,668
Capital Projects $0 $0 $40,000
Debt Service $0 $0 $233,438
Transfers Out $0 $0 $450,238
Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $50,000 $8,042,957
Impact to Fund Balance
Revenues $0 $50,000 $8,118,383
Expenditures $0 $50,000 $8,042,957
Net - Increase to or (Use of) Fund Balance $0 $0 $75,426
City of Grand Terrace
FY 2020-21 Proposed Revenue & Expense Summary by Category
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City of Grand Terrace
FY2020-21 Proposed Budget
Revenue and Expense Detailed
by Category and Fund
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10 61 62
General Fund Community Benefits
Fund
Light Up Grand
Terrace
Revenues
Property Tax $1,971,250 $0 $0
Residual Receipts - RPTTF $1,668,400 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $445,000 $0 $0
Licenses, Fees & Permits $329,090 $0 $0
Sales Tax $725,000 $0 $0
Intergovernmental Revenue/Grants $160,000 $0 $0
Charges for Services $100,300 $0 $0
Fines & Forfeitures $35,100 $0 $0
Miscellaneous $0 $0 $5,000
Use of Money & Property $67,500 $0 $0
Waste Water Receipts $318,349 $0 $0
Transfers In $0 $10,000 $5,000
Residual Receipts - Sr Ctr $0 $0 $0
Gas Tax $0 $0 $0
Tota Total Revenues $5,819,989 $10,000 $10,000
Expenditures
Salaries $1,083,626 $0 $0
Benefits $1,066,206 $0 $0
Materials & Supplies $190,957 $0 $0
Professional/Contractual Services $3,352,542 $10,000 $10,000
Equipment $0 $0 $0
Lease of Facility/Equipment $19,324 $0 $0
Utilities $143,858 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $135,800 $0 $0Overhead Cost Allocation ($81,950)$0 $0
Total Expenditures $5,910,363 $10,000 $10,000
Impact to Fund Balance
Revenues $5,819,989 $10,000 $10,000
Expenditures $5,910,363 $10,000 $10,000
Net - Increase to or (Use of) Fund Balance ($90,374)$0 $0
FY 2020-21 Proposed Revenue & Expense by Fund
GENERAL FUNDS
City of Grand Terrace
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Illegal Fireworks
Enforcement
Public Safety Fund 40th Year Birthday
Celebration Fund
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $250 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Transfers In $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Gas Tax $0 $0 $0
Total Revenues $250 $0 $0
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $250 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $250 $0 $0
Impact to Fund Balance
Revenues $250 $0 $0
Expenditures $250 $0 $0
Net - Increase to or (Use of) Fund Balance $0 $0 $0
FY 2020-21 Proposed Revenue & Expense by Fund
GENERAL FUNDS
City of Grand Terrace
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Community Day
Fund
Equipment
Replacement
Reserve
TOTAL
Revenues
Property Tax $0 $0 $1,971,250
Residual Receipts - RPTTF $0 $0 $1,668,400
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $445,000
Licenses, Fees & Permits $0 $0 $329,090
Sales Tax $0 $0 $725,000
Intergovernmental Revenue/Grants $0 $0 $160,000
Charges for Services $0 $0 $100,300
Fines & Forfeitures $0 $0 $35,350
Miscellaneous $0 $0 $5,000
Use of Money & Property $0 $0 $67,500
Waste Water Receipts $0 $0 $318,349
Transfers In $0 $0 $15,000
Residual Receipts - Sr Ctr $0 $0 $0
Gas Tax $0 $0 $0
Total Revenues $0 $0 $5,840,239
Expenditures
Salaries $0 $0 $1,083,626
Benefits $0 $0 $1,066,206
Materials & Supplies $0 $0 $190,957
Professional/Contractual Services $0 $0 $3,372,792
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $19,324
Utilities $0 $0 $143,858
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $135,800
Overhead Cost Allocation $0 $0 ($81,950)
Total Expenditures $0 $0 $5,930,613
Impact to Fund Balance
Revenues $0 $0 $5,840,239
Expenditures $0 $0 $5,930,613
Net - Increase to or (Use of) Fund Balance $0 $0 ($90,374)
FY 2020-21 Proposed Revenue & Expense by Fund
GENERAL FUNDS
City of Grand Terrace
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Street Fund Storm Drain Fund Park Fund
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $83,000 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $3,000 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $3,000 $1,000 $1,000
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $89,000 $1,000 $1,000
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $0 $0 $0
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $0 $0
Impact to Fund Balance
Revenues $89,000 $1,000 $1,000
Expenditures $0 $0 $0
Net - Increase to or (Use of) Fund Balance $89,000 $1,000 $1,000
FY 2020-21 Proposed Revenue & Expense by Fund
DEVELOPMENT IMPACT FEES
City of Grand Terrace
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Facilities Fund Total
Revenues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $20,000 $103,000
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $0 $0
Charges for Services $0 $3,000
Fines & Forfeitures $0 $0
Miscellaneous $0 $0
Use of Money & Property $1,000 $6,000
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $0
Total Revenues $21,000 $112,000
Expenditures
Salaries $0 $0
Benefits $0 $0
Materials & Supplies $0 $0
Professional/Contractual Services $0 $0
Lease of Facility/Equipment $0 $0
Utilities $0 $0
Utilities $0 $0
Capital Projects $0 $0
Debt Service $0 $0
Transfers Out $0 $0
Overhead Cost Allocation $0 $0
Total Expenditures $0 $0
Impact to Fund Balance
Revenues $21,000 $112,000
Expenditures $0 $0
Net - Increase to or (Use of) Fund Balance $21,000 $112,000
FY 2020-21 Proposed Revenue & Expense by Fund
DEVELOPMENT IMPACT FEES
City of Grand Terrace
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Supplemental Law
Enforcement Svcs
Fund (SLESF)
Air Quality
Improvement Fund
Gas Tax Fund
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $13,000 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $560,000
Intergovernmental Revenue/Grants $150,000 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $90,800
Total Revenues $150,000 $13,000 $650,800
Expenditures
Salaries $0 $0 $154,663
Benefits $0 $0 $75,336
Materials & Supplies $0 $0 $5,000
Professional/Contractual Services $149,450 $0 $293,101
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $73,500
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $13,000 $0Overhead Cost Allocation $550 $0 $48,400
Total Expenditures $150,000 $13,000 $650,000
Impact to Fund Balance
Revenues $150,000 $13,000 $650,800
Expenditures $150,000 $13,000 $650,000
Net - Increase to or (Use of) Fund Balance $0 $0 $800
SPECIAL REVENUE FUNDS
City of Grand Terrace
FY 2018-19 Adopted Revenue & Expense Summary by Fund Category
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Traffic Safety Fund Measure "I" Fund Spring Mountain
Ranch Mitigation
Fund
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $50,000
Sales Tax $0 $200,000 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $4,000 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $3,000
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $4,000 $200,000 $53,000
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $4,000 $127,000 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $40,000 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $33,000 $0
Total Expenditures $4,000 $200,000 $0
Impact to Fund Balance
Revenues $4,000 $200,000 $53,000
Expenditures $4,000 $200,000 $0
Net - Increase to or (Use of) Fund Balance $0 $0 $53,000
SPECIAL REVENUE FUNDS
City of Grand Terrace
FY 2018-19 Adopted Revenue & Expense Summary by Fund Category
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26 67 76
Landscape &
Lighting Assessment
Dist
Public, Educational
& Gov't Access
(PEG)
Enhanced
Infrastructure Fin
Dist (EIFD)
Revenues
Property Tax $48,584 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $21,500 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $48,584 $21,500 $0
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $41,454 $21,500 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $7,130 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $48,584 $21,500 $0
Impact to Fund Balance
Revenues $48,584 $21,500 $0
Expenditures $48,584 $21,500 $0
Net - Increase to or (Use of) Fund Balance $0 $0 $0
SPECIAL REVENUE FUNDS
City of Grand Terrace
FY 2018-19 Adopted Revenue & Expense Summary by Fund Category
I.10.a
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COVID-19
Emergency Fund
TOTAL
Revenues
Property Tax $0 $48,584
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $63,000
Sales Tax $0 $200,000
Gas Tax $0 $560,000
Intergovernmental Revenue/Grants $40,000 $211,500
Charges for Services $0 $0
Fines & Forfeitures $0 $4,000
Miscellaneous $0 $0
Use of Money & Property $0 $3,000
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $90,800
Total Revenues $40,000 $1,180,884
Expenditures
Salaries $0 $154,663
Benefits $0 $75,336
Materials & Supplies $0 $5,000
Professional/Contractual Services $40,000 $676,505
Equipment $0 $0
Lease of Facility/Equipment $0 $0
Utilities $0 $80,630
Capital Projects $0 $40,000
Debt Service $0 $0
Transfers Out $0 $13,000
Overhead Cost Allocation $0 $81,950
Total Expenditures $40,000 $1,127,084
Impact to Fund Balance
Revenues $40,000 $1,180,884
Expenditures $40,000 $1,127,084
Net - Increase to or (Use of) Fund Balance $0 $53,800
SPECIAL REVENUE FUNDS
City of Grand Terrace
FY 2018-19 Adopted Revenue & Expense Summary by Fund Category
I.10.a
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Waste Water
Disposal Fund
TOTAL
Revenues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $0
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $0 $0
Charges for Services $0 $0
Fines & Forfeitures $0 $0
Miscellaneous $0 $0
Use of Money & Property $7,000 $7,000
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $0
Total Revenues $7,000 $7,000
Expenditures
Salaries $0 $0
Benefits $0 $0
Materials & Supplies $0 $0
Professional/Contractual Services $7,000 $7,000
Equipment $0 $0
Lease of Facility/Equipment $0 $0
Utilities $0 $0
Capital Projects $0 $0
Debt Service $0 $0
Transfers Out $0 $0Overhead Cost Allocation $0 $0
Total Expenditures $7,000 $7,000
Impact to Fund Balance
Revenues $7,000 $7,000
Expenditures $7,000 $7,000
Net - Increase to or (Use of) Fund Balance $0 $0
ENTERPRISE FUND
City of Grand Terrace
FY 2020-21 Proposed Revenue & Expense by Fund
I.10.a
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22 65 66
Community Dev
Block Grant (CDBG)
Senior Bus Program Cal Recycle Grant
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $69,934 $22,160 $5,000
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $240 $0
Use of Money & Property $0 $50 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $43,000 $0
Total Revenues $69,934 $65,450 $5,000
Expenditures
Salaries $0 $36,648 $0
Benefits $0 $24,449 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $69,934 $4,353 $0
Equipment $0 $0 $5,000
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0Overhead Cost Allocation $0 $0 $0
Total Expenditures $69,934 $65,450 $5,000
Impact to Fund Balance
Revenues $69,934 $65,450 $5,000
Expenditures $69,934 $65,450 $5,000
Net - Increase to or (Use of) Fund Balance $0 $0 $0
GRANT FUNDS
City of Grand Terrace
FY 2018-19 Adopted Revenue & Expense Summary by Fund Category
I.10.a
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Active
Transportation
Program (ATP)
Highway Safety
Improv Program
(HSIP)
Emergency Mgmt
Preparedness Grant
(EMPG)
Revenues Rev
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $185,000 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $0 $185,000 $0
Expenditures Exp
Salaries $0 $10,391 $0
Benefits $0 $4,937 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $0 $169,672 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $185,000 $0
Impact to Fund Balance Imp
Revenues $0 $185,000 $0
Expenditures $0 $185,000 $0
Net - Increase to or (Use of) Fund Balance $0 $0 $0
GRANT FUNDS
City of Grand Terrace
FY 2018-19 Adopted Revenue & Expense Summary by Fund Category
I.10.a
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So. Cal. Incentive
Project (SCIP)
TOTAL
venues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $0
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $0 $282,094
Charges for Services $0 $0
Fines & Forfeitures $0 $0
Miscellaneous $0 $240
Use of Money & Property $0 $50
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $43,000
Total Revenues $0 $325,384
penditures
Salaries $0 $47,039
Benefits $0 $29,386
Materials & Supplies $0 $0
Professional/Contractual Services $0 $243,959
Equipment $0 $5,000
Lease of Facility/Equipment $0 $0
Utilities $0 $0
Capital Projects $0 $0
Debt Service $0 $0
Transfers Out $0 $0
Overhead Cost Allocation $0 $0
Total Expenditures $0 $325,384
act to Fund Balance
Revenues $0 $325,384
Expenditures $0 $325,384
Net - Increase to or (Use of) Fund Balance $0 $0
GRANT FUNDS
City of Grand Terrace
FY 2018-19 Adopted Revenue & Expense Summary by Fund Category
I.10.a
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S/A RDA Obligation
Retirement /
Revenue Fund
S/A Capital Projects
Fund
S/A Debt Service
Fund
Revenues
Property Tax $301,438 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $18,000 $283,438
Total Revenues $301,438 $18,000 $283,438
Expenditures
Salaries $0 $11,829 $0
Benefits $0 $1,462 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $0 $4,709 $50,000
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $233,438
Transfers Out $301,438 $0 $0Overhead Cost Allocation $0 $0 $0
Total Expenditures $301,438 $18,000 $283,438
Impact to Fund Balance
Revenues $301,438 $18,000 $283,438
Expenditures $301,438 $18,000 $283,438
Net - Increase to or (Use of) Fund Balance $0 $0 $0
FY 2020-21 Proposed Revenue & Expense by Fund
SUCCESSOR AGENCY
City of Grand Terrace
I.10.a
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2011 A & B Taxx
Allocation Bond
Proceeds
Total
Revenues
Property Tax $0 $301,438
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $0
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $0 $0
Charges for Services $0 $0
Fines & Forfeitures $0 $0
Miscellaneous $0 $0
Use of Money & Property $0 $0
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $301,438
Total Revenues $0 $602,876
Expenditures
Salaries $0 $11,829
Benefits $0 $1,462
Materials & Supplies $0 $0
Professional/Contractual Services $0 $54,709
Lease of Facility/Equipment $0 $0
Utilities $0 $0
Utilities $0 $0
Capital Projects $0 $0
Debt Service $0 $233,438
Transfers Out $0 $301,438
Overhead Cost Allocation $0 $0
Total Expenditures $0 $602,876
Impact to Fund Balance
Revenues $0 $602,876
Expenditures $0 $602,876
Net - Increase to or (Use of) Fund Balance $0 $0
FY 2020-21 Proposed Revenue & Expense by Fund
SUCCESSOR AGENCY
City of Grand Terrace
I.10.a
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Capital
Improvements -
Commerce Way
Capital
Improvements -
Streets
Capital Projects
Barton-Colton
Bridge
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $0 $0 $0
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $0 $0 $0
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $0 $0
Impact to Fund Balance
Revenues $0 $0 $0
Expenditures $0 $0 $0
Net - Increase to or (Use of) Fund Balance $0 $0 $0
FY 20=18-19 Adopted Revenue & Expense Summary by Fund Category
CAPITAL PROJECT FUNDS
City of Grand Terrace
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Capital Projects
Fund
Capital Projects
Fund - Parks
Total
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $0 $0 $0
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $0 $0
Impact to Fund Balance
Revenues $0 $0 $0
Expenditures $0 $0 $0
Net - Increase to or (Use of) Fund Balance $0 $0 $0
FY 20=18-19 Adopted Revenue & Expense Summary by Fund Category
CAPITAL PROJECT FUNDS
City of Grand Terrace
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Housing Successor
Agency
TOTAL
Revenues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $0
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $0 $0
Charges for Services $0 $0
Fines & Forfeitures $0 $0
Miscellaneous $50,000 $50,000
Use of Money & Property $0 $0
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $0
Total Revenues $50,000 $50,000
Expenditures
Salaries $13,471 $13,471
Benefits $5,527 $5,527
Materials & Supplies $0 $0
Professional/Contractual Services $30,822 $30,822
Equipment $0 $0
Lease of Facility/Equipment $0 $0
Utilities $180 $180
Capital Projects $0 $0
Debt Service $0 $0
Transfers Out $0 $0Overhead Cost Allocation $0 $0
Total Expenditures $50,000 $50,000
Impact to Fund Balance
Revenues $50,000 $50,000
Expenditures $50,000 $50,000
Net - Increase to or (Use of) Fund Balance $0 $0
HOUSING SUCCESSOR AGENCY
City of Grand Terrace
FY 2018-19 Adopted Revenue & Expense Summary by Fund Category
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AGENDA REPORT
MEETING DATE: May 26, 2020 Council Item
TITLE: COVID-19 Update
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and File Update
2030 VISION STATEMENT:
This staff report supports Our Mission to preserve and protect our community, Goal #2,
Maintaining Public Safety and Goal #5, Engage in Proactive Communication.
BACKGROUND:
On March 18, 2020, the City Manager, in his capacity as Director of Emergency
Services, proclaimed an emergency in accordance with California Government Code
Section 8630 and Grand Terrace Municipal Code Section 2.28.060. The Emergency
Proclamation is based on conditions of extreme peril to the safety of persons and
property within the City as a consequence of the global spread of a severe acute
respiratory illness caused by a novel (new) coronavirus (“COVID-19”).The Proclamation
was ratified by the City Council on March 24, 2020.
DISCUSSION:
As of May 20, 2020, there are 3795 cases of COVID-19 in San Bernardino County with
over 43,000 tests administered by San Bernardino County’s Public Health Department.
The total number of deaths in the County attributed to COVID-19 remains at 158 as of
the writing of this report. Over the last three months the City of Grand Terrace, like
cities across the country and the world have experienced a dramatic modification to
operations. Closures of City facilities and businesses have left both the public and
private sector with infrastructure expenses (personnel and facilities) and diminish
opportunities to generate revenue.
However, the San Bernardino County Board of Supervisors will be submitting their plan
to comply with the Governors criteria to allow most businesses eligible to reopen in
Stage 2 of the Governors Resilience Roadmap Plan to reopen by early June
(Attachment I). The County’s COVID-19 Compliance Business Partnership Program
with over $30,000,000 in Grants for small business is another resource the County is
offering to facilitate the reopening of small businesses. The program has over 1850
applications to date (Attachment II).
The City continues to reopen its facilities, currently all four of our parks are open for
passive use (Richard Rollins, Fitness, Veterans Freedom and the Dog Park). As we
mentioned in the previous update, the City consulted with our Joint Powers Insurance
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Agency to ensure we minimize our exposure during the reopening process. The JPIA
provided the City with guidelines, which the City will deploy as it reopens its Parks:
• All City Parks will have a notice at the entry way, that identifies precautionary
measures for visitors to follow certain guidelines when they visit the park.
• The City will issue capacity loads at some parks that are used to maintain social
distancing; these guidelines are like those used at retail and grocery stores.
Therefore, the dog park would have restrictions of 1 person per 1,000 sq. ft (8
people in small dog park and 14 people in the large dog park).
• Every park will have a hand sanitizer or washing station on site, as all restrooms,
water fountains and Gazebos will be closed until active use can be established at
park facilities.
• The City’s allowance of passive park use is based on visitors following social
distancing guidelines established by the County Public Health Officer. If visitors
do not follow the guidelines and start to gather and use closed amenities, the City
will have no choice but to close the parks until the Public Health Order is lifted.
While we will monitor our parks, we do not have the resources to police them, nor
do we want to engage in conflict between staff and residents about park use.
This strategy seems to be consistent with Governor Newsom’s Resilience Roadmap,
which calls for the opening of more public spaces in Stage 2.
We are currently preparing a plan to reopen City Hall. The Plan will incorporate social
distancing for our customers in the lobby area. The other part of the program is to
ensure employees are engaging with the public in the safest and sterile environment as
possible. When we can achieve these guidelines, we will reopen the lobby for walk in
business.
FISCAL IMPACT:
None.
ATTACHMENTS:
• Attachment I - Guidelines from Governor Newsom (PDF)
• Attachment II - Covid Business Grant Program (PDF)
APPROVALS:
G. Harold Duffey Completed 05/20/2020 6:33 PM
City Attorney Completed 05/20/2020 6:49 PM
Finance Completed 05/20/2020 6:55 PM
City Manager Completed 05/20/2020 8:06 PM
City Council Pending 05/26/2020 6:00 PM
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Governor Newsom Releases Updated Industry Guidance
Published: May 07, 2020
Guidance will help drive reopening for some sectors – including retail, manufacturing and logistics – with
modifications, beginning Friday, May 8
Regional variance allows for counties to move further into Stage 2 when they attest to meeting certain
criteria
SACRAMENTO – Following up on the state’s announcement that it will begin modifying the stay at home
order on Friday, May 8, Governor Gavin Newsom today released updated industry guidance – including
for retail, manufacturing and logistics – to begin reopening with modifications that reduce risk and
establish a safer environment for workers and customers.
Click here to see the new guidance.
“Californians, working together, have flattened the curve. Because of that work, our health data tells us
that California can enter the next stage of this pandemic and gradually begin to restart portions of our
economy,” said Governor Newsom. “It’s critical that businesses and employers understand how they can
reduce the risk of transmission and better protect their workers and customers. COVID-19 will be
present in our communities until there is a vaccine or therapeutic, and it will be up to all of us to change
our behavior and eliminate opportunities for the disease to spread.”
Resilience Roadmap
Californians are flattening the curve as part of the stay at home order issued on March 19, 2020. These
efforts have allowed the state to move forward on the roadmap for modifying the statewide order.
The Resilience Roadmap stages that California is using to guide its gradual reopening process are:
• Stage 1: Safety and Preparedness
• Stage 2: Lower-Risk Workplaces
• Stage 3: Higher-Risk Workplaces
• Stage 4: End of Stay at Home Order
When modifications are advanced and the state’s six indicators show we’ve made enough progress, we
can move to the next stage of the roadmap. We are now moving into Stage 2, where some lower-risk
workplaces can gradually open with adaptations. Stage 2 expansion will be phased in gradually. Some
communities may move through Stage 2 faster if they are able to show greater progress, and counties
that have met the readiness criteria and worked with the California Department of Public Health can
open more workplaces as outlined in the County Variance Guidance.
Industry Guidance to reduce the risk
California will move into Stage 2 of modifying the state’s stay at home order on May 8, 2020. The state’s
progress in achieving key public health metrics will allow a gradual reopening of California’s economy.
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The state recognizes the impact of economic hardship, but the risk of COVID-19 infection is still real for
all Californians and continues to be fatal.
That is why every business should take every step possible to reduce the risk of infection:
• Plan and prepare for reopening
• Make radical changes within the workplace
• Adjust practices by employees and help educate customers
The state has outlined guidance for each early Stage 2 business to follow. The goal is a safer
environment for workers and customers. Businesses may use effective alternative or innovative
methods to build upon the guidance.
Each business should review the guidance that is relevant to their workplace, prepare a plan based on
the guidance for their industry, and put it into action.
When complete, businesses can post the industry-specific checklist (below) in their workplace to show
customers and employees that they’ve reduced the risk and are open for business.
Before reopening, all facilities should:
1. Perform a detailed risk assessment and implement a site-specific protection plan
2. Train employees on how to limit the spread of COVID-19, including how to screen themselves
for symptoms and stay home if they have them
3. Implement individual control measures and screenings
4. Implement disinfecting protocols
5. Implement physical distancing guidance
The state has also set up a mechanism to gather input on future industry guidance through
the California Recovery Roadmap survey.
While many elements of the guidance are the same across industries – such as cleaning and physical
distancing – consideration was given to industry-specific methods. For example:
• Retailers should increase pickup and delivery service options and encourage physical distancing
during pickup – like loading items directly into a customer’s trunk or leaving items at their door.
• Retailers should install hands-free devices, if possible, including motion sensor lights, contactless
payment systems, automatic soap and paper towel dispensers, and timecard systems.
• Manufacturing companies should close breakrooms, use barriers, or increase distance between
tables/chairs to separate workers and discourage congregating during breaks. Where possible,
create outdoor break areas with shade covers and seating that ensures physical distancing.
• Warehouses should minimize transaction time between warehouse employees and
transportation personnel. Perform gate check-ins and paperwork digitally if feasible.
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• Warehouse workers should clean delivery vehicles and equipment before and after delivery,
carry additional sanitation materials during deliveries, and use clean personal protective
equipment for each delivery stop.
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Update on California’sPandemic Roadmap
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•Ability to test, contact trace, isolate, and support the exposed
•Ability to protect those at high risk for COVID-19
•Surge capacity for hospital and health systems
•Therapeutic development to meet the demand
•Ability of businesses, schools, and childcare facilities to support physical distancing
•Determination of when to reinstitute measures like Stay-At-Home
6 Indicators for Modifying Stay-at-Home Order
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Total Hospitalized Total ICU
California Hospitalization Trend Lines
Total includes both COVID-19 confirmed positive hospitalizations as well as COVID-19 suspect hospitalizations.
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COVID-19 is not going away soon.
The Basics
Modifications to Stay-At-Home Order must be guided
by health risk and a commitment to equity.
Taking responsibility is key at all levels –individual,
business, and government.
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STAGE 1:
Safety and
Preparedness
Making essential
workforce
environment as
safe as possible.
Resilience Roadmap Stages
STAGE 2:
Lower Risk
Workplaces
Creating
opportunities for
lower risk sectors
to adapt and
re-open.
Modified school
programs and
childcare re-open.
STAGE 3:
Higher Risk
Workplaces
Creating
opportunities for
higher risk sectors to
adapt and re-open.
STAGE 4:
End of Stay-At-
Home Order
Return to expanded
workforce in highest
risk workplaces.
Requires
Therapeutics.
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This is where we are now.
•Continue to build out testing, contact tracing, PPE, and hospital
surge capacity.
•Continue to make essential workplaces as safe as possible.
•Physical and work flow adaption
•Essential workforce safety net
•Make PPE more widely available
•Individual behavior changes
•Prepare sector-by-sector safety guidelines for expanded workforce.
Stage 1: Safety and Preparedness
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Stage 2: Lower Risk Workplaces
Gradually opening some lower risk workplaces
with ADAPTATIONS:
○Retail (e.g. curbside pickup)
○Manufacturing
○Offices (when telework not possible)
○Opening more public spaces
Expanded Workforce Safety Net:
●Wage replacement so workers can stay home when sick
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Stage 2: Lower Risk Workplaces
Schools and Childcare Facilities with Adaptations:
●Summer programs and next school year potentially starting
sooner (July/August)
●Childcare facilities to provide more care
●Address learning gaps
●Ensure students and staff are protected
●Allow broader workforce to return to work
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Government Actions
●Policies that allow people to stay home when they’re sick
●Guidance provided on how to reduce risk
Actions needed to get from Stage 1 to Stage 2
Business Actions
●Wage replacement so workers can stay home when sick
●Implement adaptations to lower-risk workplaces NOW
●Employees continue to work from home when possible
Individual Actions
●Safety precautions –physical distancing, face coverings, etc.
●Avoid all non-essential travel
●Support and care for people who are at high risk
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When are we ready for Stage 2?
Key indicator considerations to move to Stage 2:
•Hospitalization and ICU trends stable.
•Hospital surge capacity to meet demand.
•Sufficient PPE supply to meet demand.
•Sufficient testing capacity to meet demand.
•Contact tracing capacity statewide.
Transition to Stage 2 will occur through a statewide
modification to the Stay-At-Home Order.
.
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Opportunity for Regional Variations
During Stage 2, counties may choose to relax stricter local orders at their own pace.
Following Stage 2, once a statewide COVID-19 surveillance system is made possible through testing, further regional variations could be supported.
State will consult and collaborate closely with local governments.
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Stage 3: Higher Risk Workplaces
Open higher risk environments with
adaptations and limits on size of
gatherings:
•Personal care
(hair and nail salons, gyms)
•Entertainment venues (movie
theaters, sports without live
audiences)
•In-person religious services
(churches, weddings)
Stage 4: End of
Stay-At-Home Order
Re-open highest risk workplaces with all
indicators satisfied once therapeutics
have been developed:
•Concerts
•Convention Centers
•Live audience sports
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Stay Home. Practice Physical Distancing.
We are enlisting all Californians to help inform the
development of guidance for sectors across our
economy.
This guidance will provide a framework for how to safely
re-open.
Be Part of the Solution
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covid19.ca.gov
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Stage 2
I found a list of places that can open on the California Department of Public Health
website. It also included a list of places that cannot open in Stage 1 and 2
I.11.a
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I.11.a
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COVID-Compliant Business Partnership
Program
PROVIDING $30 MILLION IN SMALL
BUSINESS FUNDING AND SUPPORTING ALL
BUSINESSES WHO PARTNER
INTRODUCING THE COVID-COMPLIANT BUSINESS PARTNERSHIP PROGRAM
The County of San Bernardino is committed to rebuilding and sustaining a high quality of life for
its residents and businesses.
To support our local small businesses and help ensure ongoing compliance with State and
County Health orders and direction, San Bernardino County is implementing the COVID
Compliant Business Partnership Program.
This program has two components.
1. Funding of $2,500 for eligible Small Businesses with 1-100 employees
2. Support and Partnership for ALL eligible County businesses who wish to become a
COVID Compliant Business Partner
This program will support our local small businesses by reimbursing and/or offsetting costs and
impacts directly related to complying with COVID-19 related business protocols and providing
support to all eligible County businesses who apply for the program.
Prior to receiving funding, San Bernardino County small businesses must demonstrate
compliance with State/County public health orders, and incorporate safety and social distancing
practices and measures in their business operations.
Total funding available for this program is $30,000,000. Eligible businesses, per qualifying
location, can receive up to $2,500. Deadline for Application: August 31, 2020
Please see the links below to stay updated on all new information.
I.11.b
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San Bernardino County Department of Public Health (DPH)
The California State Public Health Officer and Director of the California Department of Public
Health are ordering all individuals living in the State of California to stay home or at their
place of residence, except as needed to maintain continuity of operation of the federal critical
infrastructure sectors.
Our State and Federal partners are diligently working in partnership with counties to pursue
Small Business Administration's Economic Injury Disaster Declaration with required
documentation.
Please continue to check these resources and current State guidance as they continue to
evolve:
• San Bernardino County COVID-19 Frequently Asked Questions (FAQS) can be found
here: http://sbcovid19.com/faq/
• All official public health information can be found at the California Department of Public
Health: https://www.cdph.ca.gov/
• The latest news on business assistance can be found on GO-Biz's website:
https://business.ca.gov/coronavirus-2019/
• Employers and employees can find resources here:
https://www.labor.ca.gov/coronavirus2019/
I.11.b
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