05/28/2020 - SPCITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● MAY 28, 2020
Council Chambers Special Meeting Workshop 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
PUBLIC ADVISORY: THE CITY COUNCIL CHAMBER WILL NOT BE OPEN TO THE PUBLIC
Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17,
2020, the special meeting of the City Council for May 28, 2020 will be conducted telephonically
through Zoom and broadcast live on the City’s website. Please be advised that pursuant to the Executive
Order, and to ensure the health and safety of the public by limiting human contact that could spread the
COVID-19 virus, the Council Chamber will not be open to the public. Some Members of Council will
be participating remotely and will not be physically present in the Council Chamber.
If you would like to speak on an agenda item, you can access the meeting by dialing the phone number
listed below and you will be placed in the waiting room, muted until it is your turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 833 4707 7730
Password: 104915
NOTE: Your phone number will appear on the screen unless you first dial *67 before dialing
the numbers as shown above.
The City wants you to know that you can also submit your comments by email to
ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your
comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.;
or if you are unable to email, please call the City Clerk’s Office at (909) 824-6621 ext. 230 by 5:00 p.m.
If you wish to have your comments read to the Council Members during the appropriate Public
Comment period, please indicate on in the Subject Line “FOR PUBLIC COMMENT”. Comments that
you want read to the Council will be subject to the three-minute time limitation (approximately 350
words).
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need
special assistance to participate in the Council meeting, please contact the City Clerk’s Office, (909) 824-
6621 ext. 230 within 48 hours of the meeting.
The City of Grand Terrace thanks you in advance for taking all precautions to prevent spreading the
COVID-19 virus.
Agenda Grand Terrace City Council May 28, 2020
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
A. RECESS TO CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Section
564957.6
Title: City Manager
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
B. PUBLIC COMMENT
This is the opportunity for members of the public to comment on items on the agenda
only. At a special meeting of the City Council, pursuant to California law, the City
Council will only be taking public comment on items listed on the agenda.
C. NEW BUSINESS
1. Priorities Workshop for Fiscal Year 2020-2021
RECOMMENDATION:
Review, Modify, Add and Approve Priority Projects for Fiscal Year 2020-2021
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council May 28, 2020
City of Grand Terrace Page 3
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, June 9, 2020 at 6:00
p.m.
AGENDA REPORT
MEETING DATE: May 28, 2020 Council Item
TITLE: Priorities Workshop for Fiscal Year 2020-2021
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Review, Modify, Add and Approve Priority Projects for Fiscal
Year 2020-2021
2030 VISION STATEMENT:
This staff report supports the City Council’s Mission: to preserve and protect our
community and its exceptional quality of life through thoughtful planning, within the
constraints of fiscally responsible government.
BACKGROUND:
On June 12, 2019, the City Council conducted a Priorities Workshop to provide staff
direction on projects the Council felt were very important for the quality of life and
economic advancement of the Grand Terrace community.
The Priorities Workshop is an opportunity for the City Council to reiterate its priorities
with staff and discuss delivery of those priorities based on resources and the
organizational capacity. Staff aligns its priorities based on anticipated work hours,
costs, and perceived importance to the community. The Workshop will allow Council to
confirm or reset its priorities and in turn, staff will also adjust its projects based on the
updated Council priorities.
City Council will work with staff to acquire an understanding of whether all their priorities
are going to be met in a timely fashion and if the budget will allow these goals to be
completed. It is not uncommon for projects that are on a priorities list to roll over to the
next fiscal year, because the project could be complex, have significant milestones or
funding was delayed.
While last year was the inaugural Priorities Workshop and required the Council to place
priority items within three levels (Top, High and Priority), this year the City Council can
review the 2019-20 priority list and make any modifications based on:
• Removal (Project completed or no longer relevant)
• Shifting of priority to another level
• Additions from vetted (Future Council Agenda Items List)
• Additions from Report Backlog
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Key factors in determining the placement of a project should always include:
• Estimated timeline for completion
• Anticipated resource allocation
• Funding and community impact
The Council’s Priority Projects are not day-to-day operating functions. These proposed
projects should be of significance and enhance the fiscal or quality of life of the
community.
DISCUSSION:
Staff will present the Council with the 2019-20 Council Priorities project list (Attachment
I). Top priority project includes an update and narrative (Attachment II). Staff will review
Top priority projects with Council and receive direction to remove or add projects.
Additions to the Top priority list should come from the Council Report Back Log
(Attachment III), or from the vetted Future Council Agenda Items List (Attachment IV).
The process to remove or add items to the priorities list should consist of the following:
A member of the Council would state the following: I recommend that Item
___(Name)___ be considered (Top, High, Low) priority. If more than three (3)
members of the Council support the ranking, the item will be moved to the
recommended priority. The Council may decide a project’s priority based on a
milestone for the year or project completion. Staff can provide input to ensure,
we develop a realistic list (resources aligned with priority distribution). While all
projects are important, projects that can be accomplished or reach a milestone in
2020-21 should be ranked as Top priority. Important projects that may or may not
be accomplished in 2020-21 should be High priority and projects that are
important but require more time, should be listed as a Priority.
Once the Council has completed its final list of priority projects for 2020-21, the Council
and City Manager should conduct an overview of the priority to do a quick assessment
of resources per project, to ensure Council’s expectations are aligned with the
resources.
FISCAL IMPACT:
There is no fiscal impact associated with the scheduling of the Priorities Work Program
Workshop.
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ATTACHMENTS:
• Attachment I - Priority Projects List 2019-20 (PDF)
• Attachment II - Top Priority Project List (PDF)
• Attachment III - Report Back Log (PDF)
• Attachment IV - Vetted Future Agenda Items List (PDF)
APPROVALS:
G. Harold Duffey Completed 05/27/2020 3:35 PM
City Attorney Completed 05/27/2020 3:45 PM
Finance Completed 05/27/2020 3:52 PM
City Manager Completed 05/27/2020 3:54 PM
City Council Pending 05/28/2020 6:00 PM
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
ECONOMIC DEVELOPMENT
06/12/19 Development of
4.78 Acres on
Barton Rd.
City Council approved
Purchase and Sales
agreement with the Greens
Group to develop mixed use
project on site currently owned
by the City’s General Fund.
H. Duffey 3/10/2020 – The project is currently in escrow and
will close May 1, 2020 after Greens Group
completes their due diligence. Greens Group has
weekly telephone meetings with staff to talk about
expectations of the project and to gather material
for submission of entitlements. On November 15,
2019, the City Council approved three concepts
which include - Hotel, sit down and drive through
restaurant pads, retail, and fuel. Complex also
included an apartment development.
06/12/19 Gateway Specific
Plan
H. Duffey
06/12/19 Taco Bell Taco Bell project is located on
the North/East corner of
Vivienda and Barton Rd. the
property owner also owns
former RDA lot in the same
general vicinity and hopes to
acquire an easement to allow
flow from Taco Bell to future
developments.
H. Duffey Taco Bell received Planning Commission
approval at the end of calendar year 2019. They
have submitted their precise grading and street
improvement plans and the City anticipates
issuing a building permit in mid-March 2020. We
expect to see grading and the demolition of the
existing structure before the end of March.
06/12/19 Grocery Outlet City of Grand Terrace worked
with property owner of retail
center to locate anchor tenant
since 2015. The City hired
HDL to seek out a number of
businesses to utilize the
25,000 Sq. Ft. space. Grocery
Outlet eventually signed
lease.
H. Duffey Grocery Outlet had their Grand Opening on
February 20, 2020. The store has also applied
for the City’s sign loan program. The City
Council committed $100,000 in RDA Bond
proceeds for the program. In addition, Grocery
Outlet is working with City staff to finish off their
signage for the store. They would like to
maintain their corporate theme and Staff is
working with them to complete their desired
signage on buildings.
Not for Public Distribution
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/19 Surgical Center Surgical Center is a rehab and
expansion of an existing
structure at 22809 Barton Rd.
H. Duffey The Facility has received its entitlements and is
currently in the building review process. City
reviewed plans and returned to applicant. City is
currently waiting for second submittal of plans.
City anticipates construction of the project to
start no later than June 2020.
06/12/19 Mr. TV Video This project deals with older
retail centers that may not
have adequate parking to
accommodate the demands of
new and emerging
businesses. The City’s goal is
to find a way to mitigate
existing requirements for
holder lots that may not meet
today’s parking standards
H. Duffey Staff will be reviewing how other communities
handle under parked retail centers. Staff is
examining the possibility of creating parking
district to allow under parked properties in prime
locations to utilize the parking from nearby
retailers to meet their parking demands. The
program would allow under parked facilities to
mitigate their parking issues by incentivizing other
businesses or the City establishing regional
parking areas for all businesses within a general
area.
06/12/19 Kaz Ramen Coffee
(Kamora’s)
This project was borne from
the owner of Kaz Ramen
dealing with customers spilling
into the parking lot on a daily
basis as they wait to be seated
at Kaz Ramen. The owner
wanted to have a lounge
where customers waiting for
Ramen would hang out.
H. Duffey Kamora’s has turned into a Japanese style
restaurant with floor/cushion seating. The project
is currently going through ADA design with their
Architect to ensure the project is ADA compliant.
We are unsure when this project will come before
City Staff for review.
06/12/19 Hollywood Video
Conversion
During the City’s priority
workshop, the owner of
Hollywood Video was in
process of selling the building
to an existing business within
the community, the
transaction has since ended.
H. Duffey The building is approximately 4,000 Sq. Ft. and
the owner has decided not to sell but to lease to
multiple tenants. The property now has a new
anchor, Grocery Outlet and the owner of the
building is optimistic about the ability to lease to
a new retailer in the near future.
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/19 Edwin Fuels Edwin Fuels converts plastic
to energy and is an innovative
and state of the art project that
will produce good paying jobs
and significant tax revenue for
the City of Grand Terrace
H. Duffey The parent company of Edwin Fuels is California
Recycling. They plan to build an 80,000 Sq. Ft.
building on the west end of Barton Rd. Edwin
Fuels has already invested a significant amount
of money into the community with the purchase
of the property. They have also paid deposits for
the City’s environmental consultant to review the
project and prep the application for submittal for
the entitlement process.
06/12/19 Fire Station
Agreement
The City of Grand Terrace
owns Fire Station No. 23 that
houses San Bernardino
County Fire. The current
contract calls for County Fire
to pay the City $1 for rent and
the City is required to make all
major repairs to the Facility.
Council requested staff
renegotiate the lease to allow
the City to monetize the asset
and ensure revenue was
generated to properly
maintain the facility.
H. Duffey City staff, County Fire and County Real Estate
Services discussed the value of the facility and
the County’s desire to continue to use the facility
and the need for continuous maintenance and
upkeep. The City and the County are currently
negotiating a price. Staff believes a final offer will
be made in March and potentially a solid 10 year
agreement could be before the Council in April
2020.
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/19 TOT Tax
Implementation
The City of Grand Terrace is
currently in an agreement to
sell a portion of its real estate
holdings. One of the proposals
includes the establishment of
a 80-90 room hotel within the
City. Hotels are great
generators of taxes. The taxes
are called Transit Occupancy
Tax (TOT). The TOT tax is
usually from 12-16% on the
cost of a room per night.
Unlike other sales taxes which
are split between the state,
county, and City. The entire
TOT tax belongs to the City.
TOT taxes are normally paid
by visitors and do not really
impact local residents.
H. Duffey In order for the City to have a TOT tax the voters
of the City must pass it. The City will need to put
the item on a future ballot. The existing schedule
for the 2020 November General Election would
require the tax measure be submitted to the
Elections office no later than August 7, 2020. It is
recommended that if the Council would like to
place this measure on the November 2020 ballot,
approval should take place by no later than June
9, 2020. If the Council would like to wait for the
2022 November General Election the tax
measure would need to be submitted to the
Elections office no later than August 5, 2022. It is
recommended that if the Council would like to
place this ballot measure on the November 2022
election, approval should take place by no later
than June 14, 2022. If the City Council would like
to place a TOT Tax measure on the ballot in 2021,
the City would need to call for a special election
and which would be held at a cost two to three
times higher than the consolidated general
election. The passage of a TOT tax requires a
simple majority of the electorate to approve –
50% plus 1. The value of a TOT tax on an 80
room hotel at 75% occupancy for 365 days per
year at a rate of 12% would generate over
$250,000 annually.
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
COMMITTEES AND COMMISSIONS
06/12/19 Staff Assignment
for Park and
Recreation and
Youth Commission
Council expressed concern
that top-level staff was
relegated to support Park and
Recreation Committee as well
as top level staff’s potential
assignment to staff the
development of a Youth
Commission.
H. Duffey 2018-19 fiscal year included a number of
activities for the City’s 40th anniversary. In
addition, it also marked the return of the City
taking the lead on Community events. While
everyone in the City is involved in the initial
development of a new program within the City,
once programs are established the City’s
activities are usually performed by line staff.
Department Heads and the City Manager still
participate with community groups, but a
significant amount of work is relegated to line staff
during an established program. Part of Staff’s
concern about establishing a Youth Commission
was staff support. Council decided not to
establish a Youth Commission but to appoint a
Youth Commission to the Parks and Recreation
Committee. The City Clerk is working with the
School District for the youth appointment to the
Parks and Recreations Committee.
06/12/19 Options to
Delegate Special
Event Support.
The City currently supports
over 10 special events.
Council and staff discussed
existing staff, from the City
Clerk to the City Manager
operating as event
coordinators for these events.
Staff indicated that it would
bring back alternatives to the
Council for staff support in the
future
H. Duffey Currently the City Manager, the Council’s
Executive Assistant, and a Management Analyst
are assigned a significant amount of coordination
of special event activities. Staff is reviewing the
cost of a part time events coordinator, potentially
pairing the duties with one or more other part time
positions in the City. Staff will be bringing forward
a proposal in the 2020-21 budget.
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
HUMAN RESOURCES
06/12/19 Benefits and
Recognition
The City had significant
turnover last year. Exit
interviews were conducted
and it showed that a significant
number of employees felt they
were over worked and
underpaid. In addition, the
employees felt they were not
appreciated or recognized for
their accomplishments
Cynthia
Fortune
In the past the City recognized employees with
employee picnics and other social gatherings to
recognize longevity. However, the City’s program
has not been consistently applied. Departments
consistently have social outings and gathering
within their own group. Management has tried to
engage staff in various ways. Employees
currently have a standing appointment on the first
Thursday of the month to talk about good news
“Good News Thursday”. Good News Thursdays
included, ice cream socials, Woody’s Coffee
Cake, a tour of the City and a visit to the Grand
Terrace Labyrinth off of Pico Blvd. Employees
also have an orientation manual which is on the
City’s Intranet page. Good News Thursday is not
mandatory, it is just an opportunity for Employees
to congratulate and share the good news from the
previous month.
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/19 Annual
Evaluations &
Merit Step
Increases
Approximately a decade ago
the City implemented
employee furloughs and
stopped Cost of Living
Increases (COLA). In July
2015, the City adjusted base
pay for all employees to
increase their hourly
retirement rate. The City
ended furloughs in March
2017 and provided a 1-time
merit increase. During the
2019-20 budget discussion,
Council increased the
cafeteria plan by $1,200
annually and discussed but
did not approve eliminating the
freeze on merit step
increases.
H. Duffey In July 2009, the City Council modified its Budget
Guidelines, which required all future budgets to
not include merit or COLA increases. The
Council’s actions allow employees that are
eligible to receive a merit increase if they have a
satisfactory evaluation and they have not reached
the end of their salary range. The action taken by
the Council thereby allows employees to receive
annual merit step increases and all future
budgets will include resources to address
scheduled merit increases.
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/19 Employee
Appreciation
Programs
The exit interviews conducted
by a City Consultant identified
that most employees felt they
were overworked because of
the small staff. The employees
said they also felt under
appreciated.
H. Duffey City Staff is working on an employee appreciation
program that includes peer to peer instant
recognition as well as recognition by supervisors
to employees. The City’s current personnel
policies also allows managers to provide
monetary compensation for employees that
provide exceptional work that benefits the City.
An important note of the exit interviews, this
section was not about compensation but about
feeling appreciated for the work they perform.
Management has also reached out to line staff to
include them on more of the process, so they
understand their role in the overall project. The
Official Recognition Program should roll out in
Late May.
FINANCE & SENIOR CENTER DEVELOPMENT
06/12/19 Review of
Business License
Fees
Council requested staff review
the cost to monitor and issue
business licenses to
determine if the City is fully
recovering its costs. The City
of Grand Terrace Business
license fee is charged based
on type of business and
revenue generated. However,
the business license has a
$1,200 cap, regardless of the
revenue a business generates
the maximum amount of the
fee is $1,200.
Cynthia
Fortune
The City’s Business License Fee (per Title 4) is a
tax that requires a majority vote. Staff will need
direction should City Council desire to increase
the Business License Tax and put the potential
increase on the ballot.
Not for Public Distribution
C.1.b
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/19 Housing Agency
Programs
The City Council of Grand
Terrace has a Housing
Successor Agency is charged
with administering affordable
housing programs for the City
of Grand Terrace. In the past
the agency through the RDA
provided silent seconds and
refurbish home loans for
elderly and income challenged
homeowners. The last activity
of the RDA Housing Agency
was a partnership with Habitat
for Humanity.
H. Duffey The Grand Terrace Housing Successor Agency
(GTHSA) is not a semi-autonomous arm of the
City Council, charged with implementing
affordable housing programs. The agency has
approximately $1,000,000 in liquid assets and
silent second loans valued at $630,000. The City
General Fund owes the GTHSA $168,200. In
addition, the GTHSA will receive an additional
$348,636 from ERAF over the next 6 years.
The Agency faces a challenge this year, it must
spend approximately $200,000 in bond proceeds
to comply with the covenant. Therefore, staff is
developing a plan to hire external staff to develop
and manage a combination of programs to
support first time home buys, senior and income
challenged rehabilitation programs. In addition,
staff will work with Code Officials to identify those
income challenged seniors with code violations to
try and assist them with compliance. Council
should receive proposal from consultants and a
menu of programs end of May, Early June.
Not for Public Distribution
C.1.b
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/19 Increase in Senior
Center Services
The Senior Center has seen
an increase in participation
since partnered with FSA to
provide a Senior Center
Coordinator in 2018. In
addition, the Grand Terrace
Silver liner which came online
in 2016 has reached its max
capacity.
Cynthia
Fortune
The City Council increased funding for the hours
of operation for the Blue Mountain Silver Liner in
the 2019-20 fiscal year budget, thereby allowing
more trips for seniors to various locations
throughout town. The Silver Liner is also servicing
Vista Blue Mountain residents and Omnitrans has
indicated they will entertain additional resources
for the City to expand the hours of operations and
new equipment (bus). The current FSA
coordinator is part time and splits her time with
the meal program. The goal for the Senior Center
is to increase participation at the senior center –
targeting the residents in the Blue Mountain
Villas, which is attached to the Senior Center.
Staff is working with the coordinator to continue
to increase participation through the utilization of
other resources.
Not for Public Distribution
C.1.b
Packet Pg. 20
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
CITY CLERK
06/12/2019 FPPC Compliance City Council to ensure method
in place to ensure compliance
with State requirements
Debra
Thomas
06-12-2019 – City Council approved priority
project list.
03-03-2020 – Beginning with the Form 700s due
April 1, these items will be placed into the City’s
EDMS, including all future FPPC forms upon
receipt.
06/12/2019 City Intranet The City upgraded its internet
website in October 2017. The
upgrade included an Intranet
package. The Intranet allows
internal web pages and
information to be shared with
just staff and Council. Things
like payroll, event information,
and internal directories.
Debra
Thomas
06-12-2019 – City Council approved priority
project list.
09-01-2020 – The City’s staff directory, City
Council orientation manual, Employee orientation
Manual and legislative representatives for the
COGT have been uploaded to the intranet. As
new global information is identified that
information will be uploaded on an ongoing basis.
06/12/2019 Telephone System
Improvements
Council wanted to ensure
residents can easily contact
City Hall as their preference is
to speak with a live person.
Debra
Thomas
06-12-2019 – City Council approved priority
project list.
10-29-2019 – Telephone calls have been set up
on a call loop and assigned to three telephone
extensions to ensure telephone customer service
calls are answered upon receipt. After hours
message for services has been updated so that
resident knows who to contact for services after
hours as well as City Hall staff being provided
headsets to ensure callers continue to have
access to speak with a live person.
Not for Public Distribution
C.1.b
Packet Pg. 21
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Technology
Program
City Council had desire to go
to a paperless process. During
budget process, Council
approved budget item to
purchase equipment for
technology to replace paper
agendas.
Debra
Thomas
06-12-2019 – City Council approved priority
project list.
09-12-2019 – In September 2019, City Council
was provided with Microsoft Surface Pro tablets
and in-house training. Beginning November
2019, City Council no longer receives hard copy
packets.
06/12/2019 Facebook Live and
Twitter
City Council would like staff to
examine the use of social
media such as Facebook Live
and Twitter to increase public
engagement.
Debra
Thomas
06-12-2019 – City Council approved priority
project list.
10-09-2019 – Currently, the City uses various
methods to provide outreach to the public for its
City Council meetings. Council meetings are
streamed live on the City Clerk’s webpage and
Channel 3 through Spectrum and AT&T U-Verse
beginning at 6:00 p.m. every 2nd and 4th
Tuesday of each month. The Council meetings
are scheduled to replay every day through these
same outlets as well. The City also has a
YouTube channel where Council meetings are
uploaded, and anyone may access Council
meetings. Using Facebook Live and Twitter for
live streaming will require additional staff and
resources. At this time staff is researching the
cost and expense to run these live feeds and will
report back to Council in June 2020.
Not for Public Distribution
C.1.b
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 City Adopted
Budgets and
Agenda Packets
City Council would like staff to
coordinate with the SBC
Library to identify a location
within the Library to place the
City’s Adopted budgets and
Agenda Packets for ease of
access to the public.
Debra
Thomas
06-12-2019 - City Council approved priority
project list.
07-30-2019 – Staff contacted the Library and
asked that they place City Council agendas and
adopted budgets in an area for the public to view.
Library staff agreed and were provided with the
City’s annual adopted budget and bi-monthly City
Council agendas for display.
06/12/2019 Community
Posting Board
Develop a Community Posting
Board. Legally the City must
post agendas in locations that
the public has access. Our
current location is behind
locked doors therefore the City
needed a location for 24 hour
access.
Debra
Thomas
06-12-2019 – City Council approved priority
project list
10-31-2019 – Staff purchased a community
information posting board that was placed outside
of City Hall. The government requires that
agendas be made available to the public and
posted in a location that is freely accessible to the
public. All of our public locations (excluding the
City’s website) is only accessible during City Hall
hours. This board allows information to be posted
and available to the community 24 hours a day.
06/12/2019 Manage City
Neighborhood
Recognition
Programs
City Council would like to
recognize neighborhoods/
individuals that have gone
above and beyond to help
make the community a better
place to live.
Debra
Thomas
06-12-2019 – City Council approved priority
project list.
03-04-2020 – City Council approved a
Neighborhood Recognition program and staff is
working on developing effective ways to
implement the program. Staff is will be reaching
out to the Grand Terrace Women’s Club and
Historical & Cultural Advisory Committee to assist
with this implementation.
05-18-2020 – Planning & Development Services
is working on policy. Once completed,
coordination with the Women’s Club on types of
recognition awards will begin.
Not for Public Distribution
C.1.b
Packet Pg. 23
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Annual
Acknowledgement
City Council would like to
annually recognize community
volunteers at a City Council
meeting.
Debra
Thomas
06-12-2019 – City Council approved priority
project list.
03-04-2020 – Staff is working on identifying a
Council meeting in which to annually hold a
recognition event to honor all of the community
volunteers.
05-18-2020 – Due to COVID-19, this project is on
hold until stay at home orders are lifted for public
gatherings. Once lifted, the goal will be to
schedule the program to be held at a Council
meeting annually in March.
Not for Public Distribution
C.1.b
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 City Council
Agenda
Modifications
City Council requested
modification of the agenda to
include updated information
and language to comply with
the American with Disabilities
Act.
Debra
Thomas
06-12-2019 – City Council Approved priority
project list.
09-04-2019 – Staff modified agenda to include
updated information and language to ensure
compliance with the American with Disabilities
Act, Future Agenda Items Requests and
Reordering of, Additions to or Removal of Items
from the Agenda
Not for Public Distribution
C.1.b
Packet Pg. 25
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
PLANNING & DEVELOPMENT SERVICES
4.78 Acres –PSA,
Entitlement
Escrow on this project was
opened on 8/16/2019 and
concept plans were approved
by Council on 10/22/2019.
Michael Baker International
will process the entitlements,
including CEQA – The
entitlement processing will be
paid by Greens Group through
a deposit-based program.
Steve
Weiss
The project is within the Town Square Master
Development Plan (TSMDP) and the Final
Environmental Impact Report (FEIR) in place for
TSMDP will have to be reviewed for consistency
with FEIR, or determine if Addendum,
Supplemental or additional documents will be
needed.
04-10-2020 – Entitlement package will follow
PSA anticipated for 05/15/2020.
04-28-2020 – PSA extended 6 months by City
Council
Town Square
Master
Development Plan
(TSMDP)
The TSMDP was completed
for the Stater Bros Project and
included land from Barton and
Michigan to Barton and Canal.
The Final Environmental
Impact Report did not
anticipate the uses identified
in the Greens Group Project.
Therefore, staff will review the
FEIR and recommend
additional reports.
Steve
Weiss
Town Square Master Plan will need to be
amended to allow some uses identified in the
Greens Group conceptual plan.
The project will also qualify for bonus densities
because the Barton Road Specific Plan
encourages the consolidation of elongated
parcels for highest and best land use. Where
BRSP need amending, will be processed in
conjunction with Greens Group applications
anticipated to be heard 3rd or 4th quarter 2020.
04-10-2020 - Ongoing
Not for Public Distribution
C.1.b
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Edwin Fuels The project is located along
Barton Road, west of the 215
FWY proposing an 80,000
square foot building, 42-foot
high on a 4.5-acre lot to
process plastic conversion to
fuels. It can also be used to
conduct cardboard
collection/distribution from
Distribution facilities, not the
public. The project will have
approximately 100 employees
operating 24/7.
Steve
Weiss
The applications include SA, CUP, Minor
Deviation, Zone Change and Environmental
Review. The project’s DDA draft is being revised
by the City Attorney. The project was deemed
incomplete in October 2019. The applicant is
working on the secondary access and air quality.
The project is being processed by contract staff:
MIG Case Planner
Lisette Sanchez-Mendoza Senior Associate
lsmendoza@migcom.com
1500 Iowa Avenue, Suite #110 Riverside,
California 92507 O: 951 787 9222 |
www.migcom.com
03-31-2020 – Secondary Access getting
resolved. Should get an update by 04/07/2020.
04-10-2020 – Setting up meeting with applicant
week of 04/27/2020
04-14-2020 – Met with applicant and consultants.
Secondary access and air quality issues getting
resolved.
Not for Public Distribution
C.1.b
Packet Pg. 27
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Grant Prop 68 The City of Grand Terrace
partnered with the Colton Joint
Unified School District to
submit a grant to refurbish the
Terrace Hills Middle School.
Steve
Weiss
The grant was competitive, and the amount
requested was $6,000,000. Grants are awarded
first to disadvantaged communities. The City lost
points because of that criteria. However, City did
point out that school district boundaries allows the
pool to service a much broader population,
beyond City limits. Staff was notified in late
February that the grant was not funded. We will
get a debriefing from state staff and resubmit in
the future.
04-10-2020 – Application did not qualify – will be
applying for Cycle 5 and meeting with grant
writer.
06/12/2019 Taco Bell J & R Hock Enterprises
proposing a Taco Bell drive
thru restaurant on a 0.56-acre
lot located at the intersection
of Barton Road and Vivienda
Avenue, zoned Barton Road
Specific Plan Village
Commercial. The proposed
improvements include
parking, landscaping, trash
enclosure, loading area,
access, and street
improvements.
Steve
Weiss
The Site and Architectural Review and Variance
was approved by the Planning Commission at a
Public Hearing on December 12, 2019. The
applicant submitted precise grading and street
improvement plans on December 13, 2020. The
Landscape and Irrigation Plans were submitted
for plan check review on February 24, 2020, and
the Architectural Building submittal is anticipated
on 3/15/2020. Staff expects construction to start
the end of March 2020.
04-10-2020 – Applicant received plan check
comments. Demolition permit anticipated for
submittal 05/15/2020.
Not for Public Distribution
C.1.b
Packet Pg. 28
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Mr. TV Video
Parking Program
Create a parking program
identifying locations with
excess parking where the
property owner would agree to
allow other businesses to use
the parking
Steve
Weiss
The City is examining how other cities handle
properties in prime locations that are under
parked. We are reviewing ordinance and we
would like to be ready when the property has a
tenant. We certainly believe this is a prime corner
and want to be able to accommodate a dynamic
tenant. We anticipate moving this time forward
before the end of 2020.
Not for Public Distribution
C.1.b
Packet Pg. 29
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Gateway
Specific Plan
Lewis Management Corp.
submitted a proposal to
develop approximately 131.7-
acres. The project site is
designated Mixed Use and
requires a Specific Plan, and
Industrial. The Specific Plan
for the project is proposing
Residential, Commercial,
Business Park, Public
Facilities, and Public Facilities
Overlay.
Steve
Weiss
The NOP is anticipated to be released for public
review the week of 05/01/2020. The project
included a Master Development Plan and a
Disposition and Development Agreement (DDA)
with the following elements: Alleviate storm drain
and water runoff issues on Michigan and at GT
High School; push Commerce Way through to
Taylor St. with 4-lane arterial road (expansion of
Commerce Way); Enhanced recreation facilities.
T&B Planning is the City’s peer review consultant
of EIR and all technical documents. The contract
has been amended twice to increase scope and
compensation amount. This project is a mixed-
use development project. It will include for sale,
apartments, and commercial retail. Community
meeting should start once the environmental
document starts to circulate in April.
04-10-2020 – NOP anticipated for release for
public review 05/2020.
Environmental Contact Tracy Zinn
T&B PLANNING, INC.
Office: (714) 505-6360 X 350
Cell: (714) 397-4224
tzinn@tbplanning.com
Not for Public Distribution
C.1.b
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 12-unit CUP in 40-
Acre Greenbelt
(Aegis)
Aegis Builders, Inc. is
proposing to develop a 0.80-
acre site with 12 townhomes
within the Plan Residential
Development Standards. The
project includes three two-
story buildings, each
consisting of four attached
units. A tentative tract map
has been filed to establish the
townhomes, and a Variance
application has been
submitted to deviate from the
required 17-foot deep
driveway.
The project is located along
Gage Canal and does not
have direct access to a public
street; therefore, an access
easement to cross the Gage
Canal property will be
required.
Steve
Weiss
The proposed applications include TTM 18-02,
SA 18-09, Variance 18-02 and Env 18-08. The
project was submitted on November 2, 2018 and
it was deemed incomplete. The project was
resubmitted on March 26, 2019.
The applicant is working with the City of
Riverside to resolve the access over Gage
Canal.
The property was purchased from Housing
Authority, subject to a PSA and performance
timeline, escrow closed on 6/12/2018. Section
1.4 Buyer to begin construction within six
months of close of escrow. If the project does
not commence within eighteen months of close
(12/12/2019) the seller can re-purchase the
property.
04-10-2020 – No change.
Not for Public Distribution
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Blue Mountain
Trail Grant
The Blue Mountain Trailhead
and Trail is an HCF Grant.
The site is located at the
intersection of Van Buren and
Observation Drive. The
project is proposing parking
lot, resting facilities, picnic
table areas. Hirsch and
Associates was contracted for
the design and preparation of
construction plans.
Steve
Weiss
A Community meeting was held on April 11,
2019. On December 17, 2019, the City met with
the landowner to discuss trailhead connection
and possible parking lot at the end of Palm. In
January 2020, the consultant reached out to
schedule a second workshop meeting for late
Spring. The community meeting will discuss the
work completed to date. The consultant
completed a topography of the mountain and
designed the trail and the trailhead. The overall
cost of the project will range from $500,000 to
$1.7 million for trail head and trail, which leaves
little money for land acquisition. Alternative sites
that access the existing trail would greatly reduce
the cost to develop the trail and leave more
money for land acquisition. The HCF grant was
$220,000 and was to be combined with $280,000
in Development Impact Fees for Parks. In
addition, Assemblymember Reyes was able to
earmark grant for $1.2 million for trail
development and land acquisition. Staff will
update the Council on the project in June.
04-10-2020 – Community meeting will be
scheduled 05/2020.
04-14-2020 – Met with State Grants Coordinator
to commence acquisition process.
Chuck Foley Hirsch & Associates, Inc. 2221
East Winston Road, Suite A. Anaheim CA 92806
United States of America (714) 776-4340, 107
chuck@hailandarch.com
Not for Public Distribution
C.1.b
Packet Pg. 32
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Animal Control
Ordinance Update
The City completed its update
of the Animal Control
Ordinance on October 2,
2019. Completed
Steve
Weiss
The Animal Control Ordinance was approved
with several significant changes based on input
from Council and community meetings. The
number of dogs were increased from 2 to 4 for
single family homes and owners do not have to
license their dogs until their annual rabies
vaccination expires.
06/12/2019 Parking Citation
Appeals
While the City issues citations
to residents, residents have
the right to appeal. Council
wanted to ensure that
residents understand their
right.
Steve
Weiss
New staff completed appeal request backlog
and has developed a process to ensure that
citation appeals are addressed within a 30-day
window. If citations are required to be heard by
hearing officer, staff’s goal is to request hearing
occur within the City of Grand Terrace.
06/12/2019 La Cadena SFD Approved Steve
Weiss In Construction since 6/6/19
06/12/2019 REC Center Ongoing Steve
Weiss City Council recommended approving through
2020-2021 CDBG Funding 2/25/2020
Not for Public Distribution
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 National Logistics
(Pallet Yard)
The applicant is proposing a
wood recycling use (pallet
yard). The proposed activities
include recyclable wood for
dismantling, sorting, and
packing. The product arrives
in the site and is re-used to
create wood pallets. The use
is proposed on a 3.7-acre
parcel zoned industrial. An
existing 6,420 square feet
office will be used for office
purposes, a 2,400 square foot
metal shop and four three
sided work canopies will be
used for recycling activities.
Steve
Weiss
National Logistics - wood recycling use (pallet
yard). The application includes a CUP and
Environmental applications. Michael Baker
prepared IS/MND. The Final Draft submitted in
October 2019, is pending review. A CUP is
required to ensure the facility is managed
properly. From a safety prospective, facilities with
high concentration of wood piles must be
monitored by our Fire Safety Officer to ensure
they remain in compliance.
04-10-2020 – San Bernardino Fire will perform a
follow up inspection
04-15-2020 – SB Fire conducted inspection.
Compliance is being performed.
NOI and public hearing notices are required
Michael Baker Contact Bob Stark, AICP |
Michael Baker International | 5050 Avenida
Encinitas, Suite 260 | Carlsbad, CA 92008 | [O]
858-527-7829 | [M] 858-444-6025
bstark@mbakerintl.com
Not for Public Distribution
C.1.b
Packet Pg. 34
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Updated: May 26, 2020
06/12/2019 Surgical Center The applicant (Dr. Esmond
Gee) is proposing to remodel
and existing 2,788 square feet
building and add 1,665 square
feet for the establishment of a
medical office on a 0.46-acre
lot. An existing 317 square
feet accessory structure
located on the north east of
the property is proposed to be
removed. The site
improvements include parking
and landscaping.
Steve
Weiss
The project was approved by the Planning
Commission at a public hearing on February 21,
2019. The Architectural Building Plan Check was
submitted for review on January 3, 2020,
comments were provided to the applicant and we
are pending applicant’s resubmittal. Staff is
anticipating construction of the project to start no
later than May 2020.
04-03-2020 – Project is still in Plan check.
04-10-2020 – Commercial lending opportunities
have slowed the project.
04-14-2020 – Applicant is working with Hilda
Kennedy (AMPAC) to investigate financing
options.
C.1.b
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
PUBLIC WORKS
6/12/2019 Highway Safety
Improvement
Program- Mt.
Vernon
Intersections
Highway Safety Improvement
Program grants money to
improve interstate safety. Mt.
Vernon will receive safety
treatments at every
intersection from Pico to
Grand Terrace Rd.
Alan
French
While the project was scheduled to be completed
in 2018, it is finally on track. We received
authorization to bid project in early January. Only
one bidder responded at $268,350 -20% lower
than engineer’s estimate. We are working with
State to allow City to proceed with only one
responsive bidder. State will determine if a
Notice of Public Interest Finding will be granted or
require rebid to include additional bidders.
04-06-2020 - Item should appear before Council
on 04/28/2020.
05-01-2020 – Contract out for signature; forms to
be completed and sent in by 05-08-2020.
05-15-2020 – Scheduled conference call to issue
NTP for May 20, 2020.
6/12/2019 Preston Signal
Upgrade
The only signal in Grand
Terrace without dedicated left
turn lane. Also, highest rate of
accidents.
Alan
French
On February 11, 2020, the City Council approved
a change order because of faulty wiring on the
project. Signal is fully operational as of March 3,
2020. A heightened curb was also added to the
project to protect the signal box from traffic.
04-06-2020 – The Notice of Completion was filed,
and project closeout will be within 30 days.
05-08-2020 – Process final payment; then project
close out.
Not for Public Distribution
C.1.b
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
6/12/2019 Commerce Way
Expansion
Project is Measure I funded
project with estimated cost of
$5.5 million. Includes 4 lane
Arterial Road. Project will also
include storm water system.
Alan
French
12-05-2019 - Completed Final Design of City
Section, coordinating with developer on southern
portion. Project is 100% designed. 60% cost from
Measure I, 40% from Development Impact fees
(DIF). Project requires major grade work and
addition of storm drains. Cost of storm drains
require additional funding before Commerce Way
Expansion can start construction. Working with
Developers in Gateway Specific Plan to develop
funding measure. A funding mechanism should
appear before the Council within 90 days.
04-06-2020 - The project is a part of the Gateway
Specific plan which is scheduled to release the
NOI for circulation in May.
6/12/2019 Mt. Vernon Slope
Stabilization
Project identified in Hazard
Mitigation Plan. City applied to
OES for grant funds, not
successful this time, but
waiting for additional funding
opportunities.
Alan
French
11-06-2019 – Received notice from OES that
project was not selected for funding. Staff met
with our grant writers on 01-24-2020. We are
monitoring next opportunity to apply for new grant
funding from State and Federal Government. City
Council provided $600,000 in RDA Bond
proceeds as match to potential grant funding.
04-06-2020 – Grant consultant to meet with
CalOES for feedback and next opportunity.
05-15-2020 – Consultant met with CalOES and
will prepare the application for a June submittal.
Not for Public Distribution
C.1.b
Packet Pg. 37
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
6/12/2019 EV Charging
Station
City received funding from 2
grants totaling $175,000 for
charging stations. Stations will
be Level 3 DC charging
stations. Charge vehicles
within 30 minutes.
Alan
French
Charging stations are installed. Operator also
converted old SCE charging stations to new Level
2 charging station (they are operational now). City
waiting for easement to be signed to allow Edison
to power stations. Engineered plans were
modified and pass through easement was
mistaken as authorization to allow a SCE utility
Easement. Staff is working with Contractor and
property owner to secure proper easement to
allow SCE to power charging stations. A staff
report went be before the Council on 3/10/2020
to address easement issue.
04-16-2020 – SCIP amount approved payment
pending, preparing MSRC paperwork.
05-04-2020 – Owner documents sent for
signature.
6/12/2019 Year 3 CIP City completed year 1 and 2 of
CIP with existing gas tax and
Measure I funds. The City will
receive approximately
$200,000 in Measure I
allocation annually, However,
this would require the City to
compile proceeds and delay
year 3 and 4 for several years.
Staff is working on funding to
complete Years 3, 4, by
September 2020.
Alan
French
The State of California has two very promising
programs. California Total Road Improvement
Program (TRIP) will advance City money through
multi City issued bond allocation, utilizing
Measure I funds from 2020-2040. Total allotment
after issuance is $1.7 Million, available to City by
July 1, 2020. Staff is preparing bid package for
years 3 and 4 with addendums for additional
roads. It will be presented to Council in July for
consideration.
Another option is from California First Bank. They
will loan City up to $5.5 -$7.5 million but they
require collateral. TRIP programs use of Measure
I seems to be a good fit for roads.
05-12-2020 – Yearly project update to Council.
Not for Public Distribution
C.1.b
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
6/12/2019 Fee Study In 2018 the City Council
requested staff update Fee
Ordinance for Public Works
fees to ensure cost recovery
for projects. Staff’s review
expanded to all fees to ensure
City fully recovered its costs.
Alan
French
Staff hired consultant to do fee study, draft was
completed and given to staff in 10/19 and then
finalized 11/19. It was determined the best way
to proceed is to remove fees from ordinance and
set by resolution, this will allow Council to review
and easily set fees annually. However, we need
to keep traffic related fees and tax penalties in
place.
PW and Planning staff is working with Finance
and attorney to take fees out of municipal code
and set by resolution. Based on fee study, new
fees will be approved by Council in the budget
and approved yearly. First schedule fee
resolution should appear before the Council in
early May and most likely coincide with budget
process.
04-14-2020 – Ordinance to set fees by resolution
introduced.
05-12-2020 – 2nd reading to go to Council.
05-15-2020 – Coordinate with consultant to
complete fee study, draft resolution.
Not for Public Distribution
C.1.b
Packet Pg. 39
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
6/12/2019 Barton
Interchange
Barton Road Interchange. The
project is scheduled to be
completed April 2020.
Alan
French
Project is $105 million and will result in pavement
rehabilitation on Barton from Grand Terrace Road
to Town Square. In addition, project added: W.
Carhart St., cul-de-sac of Michigan St., and
expanded intersection on Barton and Vivienda.
Traffic Signal was also added at Grand Terrace
Rd. and Barton, as well as the much talked about
landscaping and operational signals along with
pavement work are the last items before project
is completed.
04-06-2020 – Next paving date is mid-April with
project completion scheduled for June 2020.
04-28-2020 – Start on crosswalks.
05-15-2020 – Complete paving on project.
6/12/2019 Barton Speed
Feedback
City Council concerned about
speeding on Barton Road.
Staff to deploy methods to
reduce speeds.
Alan
French
Speed signs will be included in Mt. Vernon HSIP
Program. Material acquisition: Speed signs will
be installed to make drivers aware of their speed.
Estimated installation will be June 2020.
Measures may be expanded as Council has
added additional items to the Future Agenda
Items List that may expand the conversation on
speed measures on Barton Rd.
04-28-2020 – Contract awarded. Notice to
Proceed mid-May 2020.
Not for Public Distribution
C.1.b
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
6/12/2019 Fitness Park
Canopy
Council expressed concern
that the summer heat makes
the playground surface area
too hot for children to play. It
was recommended that
canopies be installed at fitness
park to reduce heat of
playground area. Other parks
have natural shade (trees).
Alan
French
When this item was presented to the Council
during our workshop, Council elevated this to a
Top Priority and assigned Bond Proceeds to the
project. Staff is currently pricing canopies and
should be ready to appear before Council with
purchase recommendation, sometime before
Summer 2020.
04-29-2020 – Research Piggyback bid with local
city.
05-15-2020 – Contact vendor on recent bid
documents.
6/12/2019 Development
Plans
Ongoing staff effort for review
and processing development
projects
Alan
French
Weekly – Review plans for conditions compliance
and corrections to provide back to applicant
within the prescribed time frame. Review and
process permits for issuance on a weekly basis.
04-28-2020 – Review bond release for street
improvements on TR 18071.
6/12/2019 West Barton
Bridge
Replacement
City of Colton is lead. Staff
time to participate in project
development and document
review.
Alan
French
The design phase of the project began in June
2019. Once formal documents were executed the
Project Design Kickoff meeting was held, which
was in November 2019. Currently the technical
studies are underway including Biological,
Archaeological, noise, traffic, and others. The
next PDT meeting will be in May 2020. It is
estimated that the project will start construction of
the new road June 2021.
05-12-2020 – Agreement execution on Council
agenda.
05-11-2020 – Preliminary plans done, technical
studies continuing.
Not for Public Distribution
C.1.b
Packet Pg. 41
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Updated: May 26, 2020
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
PUBLIC WORKS MAINTENANCE
6/12/2019
Traffic
signal/Street light
Can the City enforce Wireless
Telecommunications Facilities
to install lights on poles if they
install new poles for its
wireless facilities
Alan
French
One aspect of Signal/Lighting is to expand the
streetlights in the City. In April 2019, the City
adopted an ordinance for small wireless facilities
in the right-of way. As the applications are
submitted, staff will review the applications to
determine if this is an existing or new site and
request lighting be added on the pole. The City
would have to pay the lighting cost.
04-06-2020 – Staff is also looking at using solar
lighting. This will reduce the assessment when
annexing to the LLMD for neighborhoods wanting
to add streetlights.
05-01-2020 – Contacted vendor for opportunity to
get a prototype installed.
6/12/2019 Fire Station Roof
Repair
The City owns the Fire Station
and it is leased to the County
while they are providing
service.
Alan
French
City is currently in lease re-negotiations with San
Bernardino County Fire. Currently County Fire
pays $1.00 and the City pays for all repairs.
Based on quotes that we received, staff estimates
the cost of roof replacement to be between
$15,000 and $30,000. Our goal is to utilize some
of the proceeds gained from the Fire station lease
to repair and maintain the building to protect the
asset.
6/12/2019 Street, Sidewalk,
Curb and Parkway
Street maintenance is ongoing
and addressed daily for
immediate items and weekly
for potholes and signs, and
quarterly for parkway
landscaping
Alan
French
In 2018 the City completed a sidewalk repair
project. It included sidewalk issues on the streets
that were part of the CIP as well as reported
locations throughout the City. Also, and
assessment study was done to address issues for
the next CIP.
04-06-2020 – Staff checking budget for a project
to address issues citywide.
Not for Public Distribution
C.1.b
Packet Pg. 42
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CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/26/2020
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
6/12/2019 Parks
Park maintenance is ongoing
and has daily effort for
opening, refuge and general
cleanup as well as longer term
efforts.
Alan
French
In 2016 the City completed an assessment of
existing parks, to identity improvements needed
in various parks and for new parks. The City
continues to review the report. The City replaced
bark with rubberized surface, installed picnic
benches made from recyclable material. Added
the dog park and enhanced landscaping.
Ongoing maintenance occurs on regular basis.
Including Graffiti removal and managing
schedule changes and conflict with Leagues and
Neighborhoods. The most pressing projects are
getting camera system back up and running. Wi-
Fi access for sports leagues, ADA accessible
swing installation, investigation of permanent
stage for community gather location and
increased cooperation with leagues and
neighbors.
03-20-2020 – Parks closed due to COVID-19.
05-07-2020 – Richard Rollins and Fitness parks
to partially open.
05-14-2020 – Veterans Park open for pedestrian
use and Dog Park opens Saturday, May 16,
2020.
Not for Public Distribution
C.1.b
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CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
REPORT BACK LOG – 05/26/2020
For Council Member Use Only
Not for Public Distribution
Date of
Request
Name/Information/
Items Requested Discussion Completed Staff
Assigned Staff Comments
1 4/12/2016 Council Member
Robles:
Santa Ana River
Trails/Regional Park
concept
MPT Requested to
have the City be an
active participant in
the Santa Ana River
Trails/Regional Park
concept
Steve The City provided their input into the Santa Ana River
Parkway and Open Space Plan, ensuring that the Plan
reflected the City's bikeway plan. Additionally, an Urban
Greening Grant application was submitted to the State
Natural Resources Agency seeking a grant to acquire
decommissioned railroad line and repurpose to a multi-use
trail connecting to the SART. Great news on the Urban
Greening Grant application! The City’s application has
passed the initial screening and is undergoing the next step
of consideration. A site visit by the Natural Resources
Agency was conducted on October 11, 2017. The City was
unsuccessful. A briefing indicated that it was mainly due to
concerns regarding property acquisition. Round 2 of the
Urban Green Grant Program is underway, for which an
application will be submitted. The City is working with
railroad company to secure a long-term escrow for the
properties, contingent on grant award.
Appraisal of the railroad property is completed. Discussing
results and methodology with UPR. The City's application
was not accepted to move forward in the selection process.
11-27-2018 - Staff will continue to seek out funding sources
for acquisition and construction of a trail connection to the
SART.
01-24-2019 - This project was added to the Legislative
Priorities List.
09-09-2019 – Any projects proposed in this area will be
evaluated in consideration of the City’s Active
Transportation Plan, including the proposed bike path to
the SART.
04-10-2020 – Setting up meeting with grant writer to
consider new ATP Grant. 2 4/12/2016 Council Member
Robles:
Pilot Math Program
Some Community
Benefits Fund
money be used for
the City to establish
a pilot math program
to help improve the
low math scores
Harold City Manager talked to the Library about incorporating a
pilot math program into its STEM program, however the
Library declined. The City Manager will follow up and report
back at a date to be determined.
C.1.c
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CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
REPORT BACK LOG – 05/26/2020
For Council Member Use Only
Not for Public Distribution
Date of
Request
Name/Information/
Items Requested Discussion Completed Staff
Assigned Staff Comments
3 9/26/2017 Mayor Pro Tem
Wilson: Grand
Terrace Identifier
Examine the
feasibility of placing
an icon or marker on
Blue Mountain to
identify Grand
Terrace
Harold/
Steve
Examine possible solutions and report back to City Council
on March 26, 2019 meeting. Staff is reviewing options to
incorporate identifier on top of Blue Mountain with Blue
Mountain grant. If City is successful with grant, City will
incorporate placement of identifier sign with that project.
Another option staff is considering is incorporating identifier
sign with our Mt. Vernon Slope project. City is trying to find
a way to secure slope walls. We have a geologist on board
and project is in our Hazard Mitigation Plan.
01-22-2019 - Include in discussion with consultant during
design of Blue Mountain Trail Head.
01-28-2019 – Staff is also working with Riverside Highland
Water Company to assess ability to put identifier on water
tower off of Palm and Barton.
02-11-2019 – Design of an identifier is included in the
scope of the Blue Mountain Trail Project.
09-09-2019 – The Specified Grant provides an opportunity
for construction of the identifier.
02-10-2020 - Community Meeting will be scheduled in
March 2020.
04-20-2020 – Community Meeting will be rescheduled
Spring 2020. 4 9/26/2017 Mayor Pro Tem
Wilson: Barton Road
Speed Limit
Examine the safety
component
regarding the
increased speed
limit on Barton Road
Alan 01-06-2020 – Speed Sign Delivery: Award Contract in
February 2020 with sign installation no later than March 30,
2020.
02-10-2020 – Taking contract for Mt. Vernon Safety Project
to Council February 25, 2020 which will include Barton
Signs.
02-24-2020 – State reviewing bid documents prior to
award.
04-06-2020 – Award Contract in April 2020 with sign
installation no later than June 30, 2020.
04-28-2020 – Contract award; working on Notice to
Proceed.
05-15-2020 – Scheduled conference call with Caltrans
May 20, 2020 to issue NTP.
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CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
REPORT BACK LOG – 05/26/2020
For Council Member Use Only
Not for Public Distribution
Date of
Request
Name/Information/
Items Requested Discussion Completed Staff
Assigned Staff Comments
5 11/14/2017 Council Member
Hussey: Reduce
illegal dumping
Examine the cost for
lighting/cameras to
help reduce illegal
dumping at Vivienda
and Grand Terrace
Road area
Alan At the March 8, 2016 Council meeting a camera program
was developed to cover the City, including the remote
areas. As funding is available, possibly use bond proceeds,
additional cameras will be acquired and installed to cover
these areas. In addition to the camera, lighting will be
needed to help prevent dumping. A project to extend
service and install a camera and lighting is included on the
list of projects for bond proceeds.10-23-2018 - Researching
alternative funding.
11-21-2018 - Discussed camera options/needs with staff
and cost options for additional equipment.
12-03-2018 - Discussed program expansion and locations.
12-18-2018 - Future development beginning; could be
condition to install light and camera to address issue.
01-24-2019 - A Conditional Use Permit application was
submitted for 27 acres in this location and presents the
opportunity for installation of lighting and cameras to help
combat illegal dumping in the area.
07-31-2019 – Met with applicant on CUP 19-02, cameras
are to be included in project as well as lighting.
05-14-2020 – CUP 19-01 scheduled for the May 21, 2020
Planning Commission meeting 6 1/9/2018 Council Member
Robles: Name hill on
Mt. Vernon
Formally name the
hill on Mt. Vernon
entering the City of
Grand Terrace
Harold Mayor Pro Tem and City Manager met with SCE regarding
its easement next to Mt. Vernon Hill. Staff will work on
accessing grants and federal funding to revitalize the area.
Sandra Molina came up with a better name for the location,
Mt. Vernon Slope.
This item will be brought back to council at its July 10, 2018
meeting. Mayor Pro Tem requested the item be brought
before the P&R Committee and have the committee
engage the community to name the slope on Mt. Vernon.
The Committee suggested a lookout concept for the
location and discussion was held on various concepts and
ideas to assist with naming the location.
7 9/25/2018 Mayor McNaboe:
Beacon Warning
lights
Flashing beacon
warning lights
approaching an
intersection with a
traffic signal/[New
Traffic Signal
✓
Alan 01-06-2020 – Traffic Signal Installation contract awarded
on 10-22-2019. Notice to Proceed will be issued by no later
than 01-31-2020 with the installation of the signal to be
completed by 03-30-2020.
02-10-2020 – Signal Modification project in construction
and scheduled to be completed by the end of March.
C.1.c
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CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
REPORT BACK LOG – 05/26/2020
For Council Member Use Only
Not for Public Distribution
Date of
Request
Name/Information/
Items Requested Discussion Completed Staff
Assigned Staff Comments
8 11/13/2018 Council Member
Hussey and Council
Member Robles: Sign
Code
Revisit the sign code
with further legal
explanation
Steve/
Adrian
01-03-2019 - A community meeting with the Chamber of
Commerce will be scheduled to gather community input on
sign code.
01-24-2019 - Reaching out to Chamber to coordinate
meeting at Chamber monthly meeting.
02-04-2019 – Expect to have meeting in March 2019 with
Chamber to review sign code.
03-11-2019 – Meeting with Chamber is scheduled April 5,
2019.
04-15-2019 – Meeting held, a few sign related comments
were provided which staff will review to determine whether
changes are needed or whether better outreach is needed.
4-19-2019 – Staff to schedule follow up meeting with the
Chamber.
04-10-2020 – Determining which business signs can be
introduced (real estate, model homes) without major
overhaul of sign code.
9 1/8/2019 Council Member
Robles: Council
Policies and
Procedures
Handbook
Establish policies
and procedures for
the legislative body
as a whole
Adrian 01-08-2019 – Staff and City Attorney are working on
developing updating policy manual for City Council meeting
in March 2019.
03-01-2019 – This item is now tentatively scheduled to
return to City Council June 25, 2019.
06-25-2019 – This item was presented to Council on
June 25, 2019. Council Member Robles was selected to
head a committee to review, suggest changes and report
back to City Council with recommendations.
C.1.c
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CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
REPORT BACK LOG – 05/26/2020
For Council Member Use Only
Not for Public Distribution
Date of
Request
Name/Information/
Items Requested Discussion Completed Staff
Assigned Staff Comments
10 1/8/2019 Council Member
Robles: National
Orange Show Ad Hoc
Committee
Establish an ad hoc
committee to
address noise
issues with the
National Orange
Show
Harold 01-08-2019 - Mayor McNaboe announced she attended a
meeting on June 4, 2018 with City of San Bernardino and
surrounding community about Orange Show noise. The
working group has not scheduled its latest meeting. Staff
will update City Council and notify those that want to
attend.
02-26-2019 - Mayor McNaboe recommended that Mayor
Pro Tem Wilson and Council Member Robles work together
with staff towards direction on how to proceed with
correcting the noise impacts upon the City.
03-11-2019 – Staff to schedule meeting with City Ad Hoc
Committee, Mayor Pro Tem Wilson & Council Member
Robles.
03-18-2019 – Meeting scheduled with NOS and Ad Hoc
Committee March 21, 2019.
04-01-2019 – Subcommittee will update the Council at its
April 9, 2019 meeting.
04-09-2019 – Mayor Pro Tem Wilson provided an update on
a meeting that was held with Council Member Robles, City
Manager Duffey, City Attorney Guerra and members of NOS
started a good conversation. Discussed the City’s concerns,
control, low frequency noise, health issues, liability issues,
and quality of life issues of the City’s residents. The
Committee is going to engage with NOS and a consultant to
evaluate impacts, the City of San Bernardino to see whether
it has authority to regulate the show and encourage
residents to share their concerns and complaints.
07-08-2019 – Subcommittee to meet with the City of San
Bernardino on July 15, 2019.
07-15-2019 – Subcommittee met with the City of San
Bernardino on July 15, 2019.
07-23-2019 – Mayor Pro Tem Wilson and Council Member
Robles directed the City Manager to return to the City
Council with a report regarding the July 15, 2019 meeting
with the City of San Bernardino.
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CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
REPORT BACK LOG – 05/26/2020
For Council Member Use Only
Not for Public Distribution
Date of
Request
Name/Information/
Items Requested Discussion Completed Staff
Assigned Staff Comments
11 1/8/2019 Mayor Pro Tem
Wilson: COGT
Holiday Tree
Would like the City
to acquire a larger
Christmas tree
Alan 01-08-2019 - Staff will review cost and bring back list of
expenditures to consider during the 2019/20 budget.
05-20-2019 – Contacted vendors for pricing.
07-08-2019 – Received three quotes for tree, discuss with
City Manager
09-03-2019 – Put in budget for bond proceeds.
12-09-2019 – Contact low quote for availability.
02-10-2020 – Researching funding options.
04-10-2020 – Item to go to City Council when funding is
secured.
12 02/26/2019 Council Member
Hussey: Franchise
Fees
Approach State
Water Resource
Board for franchise
fees regarding the
City’s green belt
Harold 03-11-2019 – City Manager developing letter for
Department of Water Resources Riverside Public Utilities,
Southern California Edison and substation.
13 04/09/2019 Council Member
Hussey: Light Poles
Can the City enforce
Wireless
Telecommunications
Facilities to install
lights on poles if
they install new
poles for its wireless
facilities
Harold/Alan 04-22-2019 – Discussed options covered in the new
ordinance with City Attorney for new poles and streetlights.
Review requirements and provide update.
06-17-2019 – Coordinate with SCE on costs for streetlights.
07-05-2019 – Have light costs from SCE, prepare estimate.
08-26-2019 – Discuss ordinance language with City
Attorney.
11-12-2019 – City Attorney reviewing ordinance for
changes.
04-06-2020 – Discussed the use of solar lighting for
neighborhoods to reduce the cost of annexation into the
LLMD that would only be for pole and installation.
04-27-2020 – Prepare draft estimate worksheet based on
poles and meters for neighborhoods.
05-01-2020 – Contacted solar street light vendor for
prototype.
05-15-2020 – Requested costs and timeline from vendor.
14 04/23/2019 Mayor McNaboe: San
Bernardino Regional
Energy Partnership
Long Term Energy
Efficiency Goals
Harold
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CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
REPORT BACK LOG – 05/26/2020
For Council Member Use Only
Not for Public Distribution
Date of
Request
Name/Information/
Items Requested Discussion Completed Staff
Assigned Staff Comments
15 04/23/2019 Council Member
Allen: Evaluate
Zoning Near School
Properties
Staff to bring item to
Planning
Commission for
recommendation
Steve 04-23-2019 - Staff was directed to bring the item to the
Planning Commission to address zoning surrounding local
schools and provide a recommendation to the City Council
for its review and consideration; and invite Colton Joint
Unified School District for input.
06-03-2019 Staff anticipates the Planning Commission
reviewing this item in January 2020.
02-10-2020 – Staff is rescheduling Planning Commission
review for March 2020.
04-10-2020 – Staff is rescheduling Planning Commission
review for Spring 2020 after COVID-19.
16 06/25/2019 Council Member
Hussey: State
Funding to Support
Law Enforcement
Increased hardware
to support law
enforcement in
Grand Terrace
Harold 07-23-2019 Met with Mr. Duffey and Daniel Peeden from
Assemblymember Reyes’ office to discuss format for
budget funding request to secure additional hardware such
as ALPRs, signs, etc. Mr. Peeden provided a November
2019 deadline for the Assemblymember to make the
request in the upcoming budget year. Staff will map out the
costs and include this item to the City’s list of priorities that
will be provided to the Assemblymember in September/
October 2019 for consideration.
08-09-2019 – Presenting staff report to Council on
August 13, 2019 with a recommendation to proceed with a
request through Assemblymember Reyes’ office to request
funding and appoint a City Council member to serve as a
liaison to the Neighborhood Watch program and direct the
City Manager to identify a member of staff to help manage
the program.
08-13-2019 – This item was pulled from the 08/13/2019
Council agenda for revision and will be brought back to the
City Council on September 10, 2019.
09-10-2019 – A request for Grant Funding for ALPR
Cameras, hardware and possible Neighborhood Watch
Program materials will be submitted with the City Council’s
Annual Legislative Priorities request from the State.
10-21-2019 – Bring back in November 2019 for the City
Council’s legislative update.
17 08/13/2019 Council Member
Allen: Stop the Bleed
Train Residential &
Business
Community on how
to Stop the Bleed
Harold 01-06-2020 – Staff is developing a promotional recording,
in partnership with the Fire Dept, to reach out to the
community on Stop the Bleed Program.
03-30-2020 – Due to COVID-19, classes for the residential
and business communities will need to be rescheduled.
C.1.c
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Presentation = P
Consent = C
New Business = NB
Unfinished Business = UB
Public Hearing = PH
Future Agenda Item Rqsts = FR
Closed Session = CS
1 Establish Youth Council of Youth
City Council Week FR TBD
Council
Requested
Item
Mr. Duffey
2 Charging San Bernardino County
Fire Rent for the COGT Fire Station FR TBD
Council
Requested
Item
Mr. Duffey
3 Create Master Plan for Long Term
Underground Utilities FR TBD
Council
Requested
Item
Alan French
4 Storm Drain Master Plan FR TBD
Council
Requested
Item
Alan French
5 Code of Conduct - Legislative Body
Handbook FR TBD
Council
Requested
Item
Adrian
Guerra
6 Stop the Bleed FR TBD
Council
Requested
Item
Mr. Duffey
7 Cannabis Related Activities and
Licensing in the City FR TBD
Council
Requested
Item
Mr. Duffey
Comments
VETTED FUTURE COUNCIL AGENDA ITEMS LIST
No.Item Staff
Council
Meeting/
Event Date
C.1.d
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