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06/09/2020CITY OF GRAND TERRACE CITY COUNCIL AGENDA ● JUNE 9, 2020 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 PUBLIC ADVISORY: THE CITY COUNCIL CHAMBER WILL NOT BE OPEN TO THE PUBLIC Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020, the regular meeting of the City Council for June 9, 2020 will be conducted telephonically through Zoom and broadcast live on the City’s website. Please be advised that pursuant to the Executive Order, and to ensure the health and safety of the public by limiting human contact that could spread the COVID-19 virus, the Council Chamber will not be open to the public. Some Members of Council will be participating remotely and will not be physically present in the Council Chamber. If you would like to speak on an agenda item, you can access the meeting by dialing the phone number listed below and you will be placed in the waiting room, muted until it is your turn to speak: *67 1-669-900-9128 Enter Meeting ID: 823 1474 8848 Password: 848895 NOTE: Your phone number will appear on the screen unless you first dial *67 before dialing the numbers as shown above. The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at (909) 824-6621 ext. 230 by 5:00 p.m. If you wish to have your comments read to the Council Members during the appropriate Public Comment period, please indicate on in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the Council will be subject to the three-minute time limitation (approximately 350 words). Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office, (909) 824- 6621 ext. 230 within 48 hours of the meeting. The City of Grand Terrace thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. Agenda Grand Terrace City Council June 9, 2020 City of Grand Terrace Page 2 CALL TO ORDER Convene City Council Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe    Mayor Pro Tem Doug Wilson    Council Member Sylvia Robles    Council Member Bill Hussey    Council Member Jeff Allen    A. RECESS TO CLOSED SESSION CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code Section 54957.6 Agency Designated Representative: Adrian R. Guerra, City Attorney Unrepresented Employee: City Manager RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION B. SPECIAL PRESENTATIONS U.S. Census Bureau Update presented by Idell Stokes, Partnership Specialist C. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. Agenda Grand Terrace City Council June 9, 2020 City of Grand Terrace Page 3 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 05/26/2020 DEPARTMENT: CITY CLERK 3. Attachments to Minutes - 05/26/2020 DEPARTMENT: CITY CLERK 4. Approval of Minutes – Special Meeting Workshop – 05/28/2020 DEPARTMENT: CITY CLERK 5. Attachments to Minutes - 05/28/2020 DEPARTMENT: CITY CLERK 6. October 24, 2019, December 12, 2019 & February 20, 2020 Planning Commission - Site and Architectural Review Board Meeting Minutes RECOMMENDATION: Receive and file. DEPARTMENT: CITY CLERK 7. Review of Local Conflict of Interest Code to Comply with the Political Reform Act RECOMMENDATION: 1. Direct staff to review the City's Conflict of Interest Code for amendments; and 2. Authorize the City Manager to execute the 2020 Local Agency Biennial Review Notice indicating whether amendments are required and submit to the City Council no later than October 1, 2020. DEPARTMENT: CITY CLERK 8. Approval of February-2020, March-2020 and April-2020 Check Registers RECOMMENDATION: Approve the following Check Registers: 1. Check Register No. 02292020 in the amount of $517,644.67 as submitted, for the period ending February 29, 2020; 2. Check Register No. 03312020 in the amount of $416,400.89 as submitted, for the period ending March 31, 2020; and 3. Check Register No. 04302020 in the amount of $293,841.90, as submitted, for the period ending April 30, 2020. DEPARTMENT: FINANCE Agenda Grand Terrace City Council June 9, 2020 City of Grand Terrace Page 4 E. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. F. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Bill Hussey Council Member Sylvia Robles Mayor Pro Tem Doug Wilson Mayor Darcy McNaboe G. PUBLIC HEARINGS - NONE H. UNFINISHED BUSINESS - NONE I. NEW BUSINESS 9. Consideration of Third Amendment to the City Manager Employment Agreement Extending Term to June 30, 2025, and Making Certain Clarifications to the Agreement with No Increases to Salary or Benefits RECOMMENDATION: Consider and, if Acceptable to the City Council, Approve Proposed Third Amendment to City Manager Employment Agreement DEPARTMENT: CITY ATTORNEY 10. Update on COVID-19 and the Implementation of Curfew from 7:00 P.M. on June 2 through 5:00 A.M. on June 4, 2020 RECOMMENDATION: Receive and file information. DEPARTMENT: CITY MANAGER Agenda Grand Terrace City Council June 9, 2020 City of Grand Terrace Page 5 11. Resolutions Calling & Giving Notice of a General Municipal Election on November 3, 2020, and Requesting Consolidation of the Municipal Election with the State-Wide General Election on November 3, 2020; and Establishing Candidate Statement Regulations RECOMMENDATION: 1. Approve a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 3, 2020, FOR THE ELECTION OF CERTAIN OFFICERS AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO ELECTIONS CODE SECTION 10403 RELATING TO GENERAL LAW CITIES 2. Approve a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2020 DEPARTMENT: CITY CLERK 12. Resolution Authorizing the City Manager to Submit a Local Early Action Planning Grant Application in the Amount of $65,000 and Execute an Agreement with the California Department of Housing and Community Development RECOMMENDATION: Adopt A Resolution of the City Council of the City of Grand Terrace Authorizing Application For, And Receipt of, Local Government Planning Support Grant Program Funds From the Department Of Housing and Community Development DEPARTMENT: PLANNING & DEVELOPMENT SERVICES 13. Project Delivery Agreement Between the City of Grand Terrace and State of California, Department of Transportation RECOMMENDATION: Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING A PROJECT DELIVERY AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT DEPARTMENT: PUBLIC WORKS Agenda Grand Terrace City Council June 9, 2020 City of Grand Terrace Page 6 14. Continue Deliberations of the Budget for Fiscal Year 2020-21 RECOMMENDATION: 1. Continue Deliberations on the City of Grand Terrace Annual Budget for Fiscal Year 2020-21; and 2. Direct staff to prepare the FY2020-21 Budget in accordance with the approved items above and return to City Council for adoption on June 23, 2020. DEPARTMENT: FINANCE J. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic Plan, if a City Council Member is interested in a task or project that will require more than one hour of staff time to complete, the item will be agendized to ask the City Council if time should be spent on preparing a report on the proposed item. In accordance with this policy, this is the opportunity for City Council Members to request that an item be placed on a future agenda and authorize staff to prepare an agenda report. To ensure compliance with the Brown Act, the request shall be submitted to the City Manager at least one week in advance of the meeting so that the topic can be included on the agenda under this section. In order for any listed item to be placed on a future agenda, the City Council must act by formal motion (i.e., requires a motion and a second) to direct the City Manager to place the item on a future agenda. Pursuant to the requirements of the Brown Act, no other items may be considered other than those listed below. 1. Ballot Measure - Transient Occupancy Tax Requested by: Council Member Jeff Allen K. CITY MANAGER COMMUNICATIONS L. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, June 23, 2020 at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office and the request will be processed in accordance with Council Procedures. CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● MAY 26, 2020 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday, May 26, 2020. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Darcy McNaboe. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tem Remote Sylvia Robles Council Member Remote Bill Hussey Council Member Present Jeff Allen Council Member Present G. Harold Duffey City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Alan French Senior Civil Engineer Remote Steven Weiss Planning & Development Services Director Remote Cynthia A. Fortune Assistant City Manager Remote A. RECESS TO CLOSED SESSION Mayor McNaboe recessed the regular meeting of City Council at 6:08 p.m. CLOSED SESSION 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Section 54957.6 Title: City Manager 2. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code Section 54957.6 Agency Designated Representatives: G. Harold Duffey, City Manager Cynthia Fortune, Assistant City Manager Adrian R. Guerra, City Attorney D.2 Packet Pg. 7 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 6 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 26, 2020 City of Grand Terrace Page 2 Colin Tanner, Deputy City Attorney Employee Organization: Teamsters Local 1932 Unrepresented Employees: City Manager, Assistant City Manager, City Clerk, Senior Civil Engineer, Director of Planning & Development Services, Management Analyst, (Two Positions), Assistant Planner RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the regular meeting of City Council at 6:53 p.m. REPORT OUT OF CLOSED SESSION Agenda Item A.1 - Mayor McNaboe announced there was no reportable action and direction was provided to staff to bring the item back to the City Council’s special meeting scheduled Thursday, May 28, 2020 at 6:00 p.m. Agenda Item A.2 - Mayor McNaboe announced there was no reportable action. B. SPECIAL PRESENTATIONS - NONE C. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA G. Harold Duffey, City Manager announced that Agenda Item. No. I.6 will be heard before Agenda Item No. I.5 under New Business. D. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes – Regular Meeting – 05/12/2020 3. Attachment to Minutes - 05/12/2020 D.2 Packet Pg. 8 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 6 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 26, 2020 City of Grand Terrace Page 3 4. Agreement for Participation in the San Bernardino County Sheriff Department's Work Release Program STAFF RECOMMENDS APPROVAL OF AGREEMENT FOR PARTICIPATION IN SAN BERNARDINO COUNTY SHERIFF DEPARTMENT'S WORK RELEASE PROGRAM E. PUBLIC COMMENT Jeremy Rivera, Grand Terrace expressed his concern with illegal fireworks in the City. Janese Makshanoff, Grand Terrace expressed concern with a public notice she received regarding the Planning Commission’s May 21, 2020 meeting and she stated nowhere on the notice did it state she could not physically attend. She also expressed her concern regarding the anonymous complaint filed against two of the Planning Commissioners and requests that an investigation be conducted, and new procedures put in place. Lisa Wadley, Grand Terrace expressed her concern with illegal fireworks in the City, as well as the effects it has on the City’s veterans and pets and lack of enforcement. F. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Jeff Allen attended the meeting of the Planning Commission - Site and Architectural Review Board on May 21, 2020 via Zoom to observe. He encouraged the City Council to also occasionally observe the City’s boards and commissions to make sure the performance meets the City Council’s expectations. He received a letter from a resident in the community who mentioned the integrity of the City’s boards and commissions and stated it was the worst the resident ever witnessed in 30 years. Council Member Bill Hussey Council Member Bill Hussey commented on the fact that this was the first time there was no Memorial Day observance in the City for veterans and wanted to wish comfort and prayer to those families with veterans who died on the battlefield and decades later due to PTSD. He attended an Executive Board meeting on Zoom where discussion was held regarding layoffs amidst budget restraints for many cities. The League of California Cities is asking the Governor for assistance to all cities. Council Member Sylvia Robles Council Member Sylvia Robles attended two webinars as follows: D.2 Packet Pg. 9 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 6 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 26, 2020 City of Grand Terrace Page 4 May 21, 2020 Inland Empire Economic Partnership for Local Municipal Leaders: • Various leaders spoke about the numbers of unemployment expected; all were in the high 20s. • Ontario Airport had shut down 95% of its capacity. • It was a robust discussion about focusing on the rebound and working our way out of this through economic development May 22, 2020 Council of Foreign Relations had Laurie Garrett who is a science journalist and former senior fellow on global health and gave a very focused discussion on COVID and the testing, transmission and laid a lot of fears away for government officials on how to go forward on this. She believes with the Governor’s action today; we will see our way out of this. As a personal observation, it seems if we do not have another outbreak as disabling as this one was, we might hit Chris Thornberg’s, from Beacon’s Economics, U-curve where we quickly rebound from this although, the effects will be for a few years. Next week the League of California Cities is having a Zoom meeting on Revenue and Taxation and she will bring that information back at the next meeting. Mayor Pro Tem Doug Wilson Mayor Pro Tem Doug Wilson finds it interesting that individuals decide to still hold parties that think it is worth their lives to stretch the envelope in relation to possible illness and spread the illness even further. Back in history we knew the solution to the situation however ignored it. Coming out of an agricultural society and becoming an industrialized society, we are not spread out enough to handle this type of situation. Mayor Pro Tem Wilson takes umbrage with fellow City Councilman’s comments and asks the City Attorney to weigh in. His idea was also to monitor the different committees. He does not think the City committees are as bleak as everybody likes to make them out to be, but it is usually as a result of people who are uninformed. He asked the City Attorney if it is normal policy for Council Members to regularly attend all of the various auxiliaries and is there some kind of potential for conflict of interest. Adrian Guerra, City Attorney stated that most Councils do not attend Planning Commission meetings, Public Works Commission meetings, those sort of things. They monitor them usually through the minutes for each of the meetings which are presented to the Council and if a Council Member has a certain item of interest, they will look at that meeting. City Attorney Guerra stated he has heard from other cities if a Council Member attends a meeting and a project presented may have more importance, the Council Member’s presence puts more pressure on the Commission to do a good job. There is no prohibition from Council Members attending meetings. The key is for a Council Member to not participate in a meetings as an item could be appealed to the City Council. D.2 Packet Pg. 10 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 6 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 26, 2020 City of Grand Terrace Page 5 Mayor Pro Tem Wilson stated when the City starts talking about the State backfilling monies and revenues and funds that have been lost to the localities, that is a pipe dream. The State has already stated how far in the hole it is, as well as at the federal level having the same problem. The City’s best path is to work our way out of the circumstance like we always do but be careful and not get sick in the process. Mayor Darcy McNaboe Mayor Darcy McNaboe attended the following: San Bernardino County Transportation Authority General Policy Committee meeting and discussed the following: • End of year issues, as well as COVID-19 related information • Award Contract to PFM for Financial Advisor Service • Procurement Policy Update • Adoption of Confidentiality Policy • Biennial Review and Amendment of Conflict of Interest Code • Freeway Service Patrol Beats – Contract Amendments • Request for Proposals for SBCTA’s State Advocacy Services San Bernardino County Transportation Authority Metro Valley Study Session • Measure I Valley Major Street Projects Program – with COVID-19 sales tax revenues will be lower meaning Measure I funding will be lower and it was requested that the Arterial Sub-Program allocation be backfilled from years past revenues that have not been spent. There is an opportunity for Arterial Sub- Program revenue collected through FY 2018-19 to backfill the FY 2020-21 allocation reduction. • Approve a 15-year allocation adjustment strategy to immediately allocate remaining unallocated Valley Major Street Projects Program revenue collected through FY 2018-19. Weekly meeting held with the County Board of Supervisors Chair; Curt Hagman shared the following information: • Restaurants given the go ahead to open beyond just the delivery and to go orders. Social distancing guidelines must be followed. • Barbershops and hair salons are allowed to open following guidelines for a safe opening. • Phase 3 nail salons, tattoo shops and others have not yet been addressed. • County is working on ways to provide cooling centers. • County is scheduled to open on June 1, 2020. The Veteran’s Wall of Freedom Committee was unable to hold a ceremony on Memorial Day for those servicemembers who gave the ultimate sacrifice, however they did allow for the families who have plaques that went up between Veteran’s Day and Memorial D.2 Packet Pg. 11 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 6 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 26, 2020 City of Grand Terrace Page 6 Day. Scheduled times were provided to view those plaques with their families. Taps was played at 11:30 by Harry Holmes. The City was treated to (being in the path of) the flyovers of the vintage military planes at noon. She thanked the Veterans Wall of Freedom Committee for making sure that plaques still went up and those families were able to see them. Veteran’s Freedom Park is open as a passive park; therefore, people can go and pay their respects. G. PUBLIC HEARINGS - NONE H. UNFINISHED BUSINESS - NONE I. NEW BUSINESS 6. Settlement Agreement Between the City of Grand Terrace and Teamsters Local 1932 Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. APPROVE SETTLEMENT AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND TEAMSTERS LOCAL 1932. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Doug Wilson, Mayor Pro Tem AYES: McNaboe, Wilson, Robles, Hussey, Allen 5. Consideration of Amendment No. 1 to Agreement with HR Green California for Inspection and Plan Check Services to Extend Term of Agreement to June 13, 2022 Alan French, Senior Civil Engineer gave the Power Point presentation for this item. 1. APPROVE AMENDMENT NO. 1 TO AGREEMENT WITH HR GREEN CALIFORNIA FOR INSPECTION AND PLAN CHECK SERVICES TO EXTEND TERM OF AGREEMENT TO JUNE 13, 2022. 2. AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1, SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Council Member SECONDER: Jeff Allen, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen D.2 Packet Pg. 12 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 6 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 26, 2020 City of Grand Terrace Page 7 7. Commitment of Fund Balance for Fiscal Year 2019-2020 in Accordance with Governmental Accounting Standards Board Statement No. 54 and City Reserves Policy No. 3.06 Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, COMMITTING FUND BALANCE FOR FISCAL YEAR 2019- 20 IN ACCORDANCE WITH GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENT 54 AND CITY RESERVES POLICY NO. 3.06 RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Council Member SECONDER: Jeff Allen, Council Member AYES: McNaboe, Wilson, Robles, Hussey, Allen 8. First Amendment to the Promissory Note Issued on June 30, 2020 in the Amount of $875,000 Between the City of Grand Terrace - General Fund and the City of Grand Terrace - Waste Water Fund to Extend the Commencement Date for Payments & Maturity Date by 2 Years. Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. APPROVE A FIRST AMENDMENT TO THE PROMISSORY NOTE ISSUED ON JUNE 30, 2020, IN THE AMOUNT OF $875,000 BETWEEN THE CITY OF GRAND TERRACE - GENERAL FUND AND THE CITY OF GRAND TERRACE - WASTE WATER FUND TO EXTEND THE COMMENCEMENT DATE FOR PAYMENTS & MATURITY DATE BY 2 YEARS. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Doug Wilson, Mayor Pro Tem AYES: McNaboe, Wilson, Robles, Hussey, Allen 9. Twenty-Seventh Amendment to Law Enforcement Services Contract No. 94-797 with the County of San Bernardino to Provide Law Enforcement Services for Fiscal Year 2020-21 to the City of Grand Terrace Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. Mayor McNaboe recessed the regular meeting of the City Council at 8:20 p.m. Mayor McNaboe reconvened the regular meeting of the City Council at 8:25 p.m. D.2 Packet Pg. 13 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 6 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 26, 2020 City of Grand Terrace Page 8 1. APPROVE THE TWENTY-SEVENTH AMENDMENT TO LAW ENFORCEMENT SERVICES CONTRACT NO. 94-797 WITH THE COUNTY OF SAN BERNARDINO TO PROVIDE LAW ENFORCEMENT SERVICES FOR FISCAL YEAR 2020-21; AND 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT. RESULT: APPROVED [4 TO 1] MOVER: Jeff Allen, Council Member SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Sylvia Robles, Bill Hussey, Jeff Allen NAYS: Doug Wilson 10. Introduction of the FY2020-21 Proposed Budget G. Harold Duffey, City Manager and Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. 1. REVIEW THE PROPOSED BUDGET FOR FISCAL YEAR 2020-21; AND 2. BEGIN BUDGET DELIBERATIONS FOR THE PROPOSED BUDGET FOR FISCAL YEAR 2020-21. RESULT: NO ACTION TAKEN 11. COVID-19 Update G. Harold Duffey, City Manager gave the Power Point presentation for this item. RECEIVE AND FILE UPDATE RESULT: NO ACTION TAKEN J. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL 1. Motion: San Bernardino International Airport Flight Patterns Requested by: Council Member Jeff Allen RESULT: ADOPTED [4 TO 1] MOVER: Jeff Allen, Council Member SECONDER: Sylvia Robles, Council Member AYES: Darcy McNaboe, Sylvia Robles, Bill Hussey, Jeff Allen NAYS: Doug Wilson D.2 Packet Pg. 14 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 6 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 26, 2020 City of Grand Terrace Page 9 K. CITY MANAGER COMMUNICATIONS None. L. ADJOURN Mayor Darcy McNaboe closed the Regular Meeting of the City Council in memory of Laurene “Renee” Richmond. The Next Regular Meeting of the City Council will be held on Tuesday, June 9, 2020 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk D.2 Packet Pg. 15 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 6 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● MAY 26, 2020 Council Chamber Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO May 26, 2020 City Council Minutes PowerPoint Presentations D.3 Packet Pg. 16 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) On Call Inspection and Plan Check Services Contract Amendment #1 May 26,2020 On‐Call Contract •Original contract awarded in June 2017 •3‐Years and $40,000 per year maximum •Assisted the City with Rollins Playground Surface •Inspected year 2 of the Capital Improvement Program •Amendment extends the term 2 years and keeps compensation at $40,000 per year maximum. D.3 Packet Pg. 17 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) D.3 Packet Pg. 18 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) SETTLEMENT AGREEMENT BETWEEN THE CITY &TEAMSTERS LOCAL 1932 CITY OF GRAND TERRACE 2030 VISION STATEMENT •This staff report supports the City’s Core Values of being an open and inclusive government and by providing a positive and productive work environment for employees. D.3 Packet Pg. 19 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) BACKGROUND BACKGROUND •On Dec. 5, 2019, Teamsters Local 1932 (Teamsters) filed a representation petition with the CA Public Employment Relations Board (PERB); •Their primary purpose is to represent the City’s non‐exempt employees on matters pertaining to wages, hours, and other terms & conditions of employment; D.3 Packet Pg. 20 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) BACKGROUND •On Jan. 3, 2020, PERB issued a letter to both the City & Teamsters stating that they will conduct representation proceedings; •On Feb. 10, 2020, PERB issued another letter stating that they’ve reviewed all documentation; Teamsters has provided sufficient documentation & evidence majority support; BACKGROUND •PERB further noted that unless the City doubts the appropriateness of the proposed unit, recognition must be granted. D.3 Packet Pg. 21 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) DISCUSSION CITY RESPONSE •On Feb. 27, 2020, the City responded with the following statement: 1. The City is willing to agree to the appropriateness of the unit so long as it is limited to permanent & full‐time employees, and does NOT include part‐time, temporary, at‐will, exempt, managerial, supervisory or probationary employees; and 2. Should any of the above be included, the City will dispute the petition for recognition. D.3 Packet Pg. 22 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) CITY RESPONSE •On Mar. 16, 2020, PERB informed both parties of a “Notice of Informal Conference” to discuss informal settlement of the dispute & urged both parties to reach a resolution, if possible, prior to the proposed telephonic conference. CITY RESPONSE •On May 4, 2020, the City’s & Teamsters’ legal representatives participated in a telephonic Informal Conference Hearing conducted by PERB. •A settlement agreement was reached with the attorneys executing the same & both parties tentatively agreed to the “Miscellaneous Unit.” D.3 Packet Pg. 23 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) SETTLEMENT AGREEMENT 1. Shall include: All permanent & full‐time employees; Shall exclude: management, confidential, supervisory employees, part‐time, temporary, & at‐will probationary employees; retired annuitants, and the classifications of Assistant Planner, Principal Accountant & Management Analyst; TERMS OF SETTLEMENT AGREEMENT D.3 Packet Pg. 24 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Permanent & Full‐time Employees include: a) Maintenance Lead; b) Maintenance Worker II; c) Bus Driver; d) Office Specialist; and e) Permit Technician. TERMS OF SETTLEMENT AGREEMENT 2. Teamsters has demonstrated majority employee support for the unit; 3. Upon City Council approval, City acknowledges Teamsters as the “recognized employee organization” of the “Miscellaneous Unit” of employees; TERMS OF SETTLEMENT AGREEMENT D.3 Packet Pg. 25 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 4. Agreement is subject to City Council approval; 5. If Agreement is approved: •The PERB case will be withdrawn by Teamsters; and •The City will request PERB to close the case. TERMS OF SETTLEMENT AGREEMENT 6. If Agreement is NOT approved: •Agreement becomes null & void; •Request PERB to investigate the petition; •Request PERB to conduct an election; •Request PERB to take any other action with respect to the petition filed. TERMS OF SETTLEMENT AGREEMENT D.3 Packet Pg. 26 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 7. City shall notify PERB within 24 hours of City Council’s decision; 8. The Agreement represents a full & complete resolution of the claims & disputes between the City & Teamsters Local 1932. TERMS OF SETTLEMENT AGREEMENT QUESTIONS D.3 Packet Pg. 27 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) City of Grand Terrace Fund Balance Designation May 26, 2020 GASB 54 •(Governmental Accounting Standards Board) - GASB issued Statement #54 which modified fund balance reporting; •Fund Balance refers to the difference between assets (what the City owns)and liabilities (what the City owes). D.3 Packet Pg. 28 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Designations 1.Non-spendable (ex: principal ofan endowment fund, developerdeposits); 2.Restricted (ex: funds restrictedfor specific purposes such asgas tax for roads, developmentimpact fees, BOND PROCEEDS); Designations 3.Committed: only the highest decision-making authority – City Council - can commit fund balance *Contingencies *Community Svcs *Public Safety *Fixed Assets D.3 Packet Pg. 29 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Designations 4.Assigned (the City Manager and/or the Finance Director can assign fund balance); and 5.Unassigned. FUND TITLE # 1. General Fund 10 2. Community Benefits Fund 61 3. Light Up Grand Terrace Fund 62 4. Illegal Fireworks Enforcement Fund 63 5. Public Safety Fund 64 6. 40 th Birthday Celebration Fund 68 7. Community Day Fund 69 8. Equipment Replacement Reserve 70 D.3 Packet Pg. 30 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) FY2019-20 EST. FUND BALANCE Amount 1. General Fund $2,722,913 2. Community Benefits $18,339 3. Light Up Grand $3 4. Illegal Fireworks $456 5. Public Safety Fund $18,576 6. 40 th Birthday $0 7. Community Day $5 8. Equipment Reserve $1 Required Fund Balance FY2019-20 Estimated Revenues $5,460,817 ---------------- X 2 = $910,137 (16.7%) 12 D.3 Packet Pg. 31 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Fund Balance Description 2018-19 2019-20 Balance, 7/1 $3.369m $3.292m Revenue $5.903m $5.460m Expense $5.981m $5.992m Balance, 6/30 $3.292m $2.760m Fund balance DESIGNATION Description 2019-20 Restricted: Infrastructure $1,966,208 Committed: Contingencies $646,925 Committed: Community Services $3,100 Assigned: Continuing Appr. $50,000 Assigned: Future Debt Obligations $94,000 TOTAL $2,760,233 D.3 Packet Pg. 32 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Staff Recommendation Questions D.3 Packet Pg. 33 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) D.3 Packet Pg. 34 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) D.3 Packet Pg. 35 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) D.3 Packet Pg. 36 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) D.3 Packet Pg. 37 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) D.3 Packet Pg. 38 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) D.3 Packet Pg. 39 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) D.3 Packet Pg. 40 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) FY 2020-21 LAW ENFORCEMENT CONTRACT 2030 VISION STATEMENT •Ensuring fiscal viability through the review & monitoring of contractual agreements & expenditures ; and •Maintaining public safety by continuing adequate staff levels for law enforcement services in our community. D.3 Packet Pg. 41 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) •Grand Terrace has contracted with the San Bernardino County Sheriff’s Department since 1994; •For City Council’s review is the 27th amendment ($2.2m). •Enforcement of State statues; •Enforcement of City ordinances; •Traffic enforcement; •Specialized enforcement (arson, homicide, juvenile & narcotics); •Attendance at City meetings. D.3 Packet Pg. 42 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) STAFFING LEVELS Personnel Level of Service Hours Per Week Annual Hours Lieutenant 0.21 7.5 390.0 Sergeant 0.90 32.5 1,690.0 Detective 0.56 20.0 1,040.0 Deputy Sheriff 5.76 208.0 10,816.0 Office Specialist 1.26 45.0 2,340.0 Motor Pool Svcs 0.14 5.0 260.0 Dispatchers 0.94 30.0 1,560.0 TOTAL 9.77 348.0 18,096.0 STAFF RECOMMENDATION •Approve the 27th Amendment with the San Bernardino County Sheriff’s Department; and •Authorize the City Manager to execute the contract. D.3 Packet Pg. 43 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) D.3 Packet Pg. 44 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 2 D.3 Packet Pg. 45 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 3 2018-19 2018-19 2019-20 2019-20 2020-21 Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget Property Tax $1,980,000 $1,881,364 $1,971,250 $1,891,261 $1,971,250 Residual Receipts - RPTTF $1,090,000 $1,441,813 $1,442,400 $1,443,006 $1,668,400 Proceeds from Sale of Property $80,000 $0 $0 $3,720 $0 Franchise Fees $524,300 $520,774 $534,790 $437,529 $445,000 Licenses, Fees & Permits $434,186 $422,427 $456,510 $329,086 $329,090 Sales Tax $770,000 $831,321 $785,400 $675,034 $725,000 Intergovernmental Revenue/Grants $26,500 $46,209 $26,500 $63,708 $160,000 Charges for Services $140,100 $141,143 $207,900 $80,299 $100,300 Fines & Forfeitures $62,500 $71,593 $72,500 $52,087 $35,100 Miscellaneous $114,714 $78,919 $15,148 $506 $0 Use of Money & Property $27,000 $93,771 $62,000 $63,016 $67,500 Wastewater Receipts $300,000 $318,349 $318,349 $318,349 $318,349 Transfers In $2,352 $2,379 $84,450 $84,450 $0 Residual Receipts - Sr Ctr $60,000 $0 $0 $0 $0 Total Revenues $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989 D.3 Packet Pg. 46 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Property Tax , $1,971,250, 33.9% Residual Receipts- RPTTF , $1,668,400, 28.7% Sales Tax , $725,000, 12.5% Franchise Fees , $445,000, 7.6% Licenses, Fees & Permits , $329,090, 5.7% Waste Water Receipts , $318,349, 5.5% Intergovt Revenue/Grants , $160,000, 2.7% Charges for Services , $100,300, 1.7% Use of Money & Property , $67,500, 1.2%Fines & Forfeitures , $35,100, 0.6% City of Grand Terrace 2020-21 General Fund Proposed Revenues 2018-19 2018-19 2019-20 2019-20 2020-21 Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget Salaries $1,221,447 $1,210,981 $1,246,881 $1,257,012 $1,083,626 Benefits $769,091 $739,524 $842,690 $827,274 $1,066,206 Materials & Supplies $208,645 $208,439 $225,917 $242,958 $190,957 Professional/Contractual Services $3,354,687 $3,316,160 $3,471,796 $3,257,697 $3,352,541 Equipment $0 $0 $0 $13,251 $1 Lease of Facility/Equipment $8,549 $8,549 $8,000 $19,324 $19,324 Utilities $137,957 $141,041 $145,000 $143,858 $143,858 Overhead Cost Allocation ($87,450) ($81,950) ($84,950) ($84,950) ($81,950) Capital Projects $0 $0 $0 $0 $0 Debt Service $0 $0 $0 $0 $0 Transfers Out $126,326 $155,346 $125,800 $125,800 $135,800 Total Expenditures $5,739,252 $5,698,090 $5,981,134 $5,802,223 $5,910,363 D.3 Packet Pg. 47 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) $1,083,626 $1,066,206 $190,957 $3,352,541 $19,324 $143,858 ($81,950) $135,800 Salaries Benefits Materials & Supplies Prof/Cont Services Lease of Equip Utilities Overhead Cost Alloc Transfers Out ($500,000) $500,000 $1,500,000 $2,500,000 $3,500,000 City of Grand Terrace 2020-21 General Fund Proposed Expenditures $1,083,626 $1,066,206 $190,957 $3,352,541 $19,324 $143,858 ($81,950) $135,800 Salaries Benefits Materials & Supplies Prof/Cont Services Lease of Equip Utilities Overhead Cost Alloc Transfers Out ($500,000) $500,000 $1,500,000 $2,500,000 $3,500,000 City of Grand Terrace 2020-21 General Fund Proposed Expenditures Professional Services 1 Law Enforcement $2,160,000 2 Legal Counsel $209,000 3 Computer Software Licensing $100,000 4 Street Rpr.& Mtce (MoE) $200,000 5 Insurance $123,000 6 Information Technology $100,000 7 Park Maintenance $33,500 8 Audit Services $33,000 9 Bank Service Charges $28,000 10 Plan Check Services $25,000 11 HVAC Maintenance Svcs $25,000 12 Animal Sheltering Svcs $20,000 $3,056,500 D.3 Packet Pg. 48 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 9 2018-19 2018-19 2019-20 2019-20 2020-21 Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget Property Tax $4,064,640 $3,955,275 $4,084,098 $4,003,716 $2,321,272 Residual Receipts - RPTTF $1,090,000 $1,441,813 $1,442,400 $1,443,006 $1,668,400 Proceeds from Sale of Property $80,000 $0 $0 $3,720 $0 Franchise Fees $524,300 $520,774 $534,790 $437,529 $445,000 Licenses, Fees & Permits $617,836 $1,007,893 $620,160 $682,368 $495,090 Sales Tax $963,000 $1,048,452 $978,400 $812,143 $925,000 Intergovernmental Revenue/Grants $695,570 $471,993 $648,086 $298,583 $653,594 Charges for Services $140,100 $144,624 $207,900 $83,717 $103,300 Fines & Forfeitures $69,000 $79,051 $79,000 $55,213 $39,350 Miscellaneous $209,254 $223,731 $115,388 $9,361 $55,240 Use of Money & Property $441,050 $803,248 $75,050 $195,068 $83,550 Wastewater Receipts $300,000 $318,349 $318,349 $318,349 $318,349 Transfers In $3,102,243 $2,478,909 $2,825,450 $16,912,975 $450,238 Residual Receipts - Sr Ctr $60,000 $0 $0 $0 $0 Gas Tax $519,800 $491,925 $519,800 $386,447 $560,000 Total Revenues $12,876,793 $12,986,037 $12,448,871 $25,642,194 $8,118,383 D.3 Packet Pg. 49 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 2018-19 2018-19 2019-20 2019-20 2020-21 Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget Salaries $1,479,910 $1,464,582 $1,615,711 $1,485,725 $1,310,628 Benefits $813,476 $789,551 $974,800 $900,190 $1,177,917 Materials & Supplies $212,852 $212,646 $235,917 $253,365 $195,957 Professional/Contractual Svcs $8,224,855 $5,958,077 $7,314,755 $4,807,219 $4,385,786 Equipment $60,100 $55,075 $145,000 $146,231 $5,001 Lease of Facility/Equipment $8,549 $8,549 $8,000 $19,324 $19,324 Utilities $208,821 $210,555 $226,350 $207,939 $224,668 Overhead Cost Allocation $0 $0 $0 $0 $0 Capital Projects $893,478 $177,076 $860,188 $50,055 $40,000 Debt Service $239,600 $242,404 $239,600 $0 $233,438 Transfers Out $3,101,837 $3,371,483 $2,825,450 $17,004,466 $450,238 Total Expenditures $15,243,478 $12,489,998 $14,445,771 $24,874,514 $8,042,957 12 D.3 Packet Pg. 50 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 13 1. General Fund (use of $90, 374): as a result of COVID-19, the City’s general fund revenues have seen a significant reduction in the last few months; staff is recommending the use of fund balance to augment the City’s General Fund revenues for FY2020-21. 14 2018-19 2018-19 2019-20 2019-20 2020-21 Type Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget 10 Revenue $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989 10 Expense $5,739,252 $5,698,090 $5,981,134 $5,799,596 $5,910,363 ($127,600)$151,972 ($3,937)($357,544)($90,374) D.3 Packet Pg. 51 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 15 Healthy Sustainable Vulnerable Unsustainable/ Insolvent Rev $3.9Exp $3.3 12/13 13/14 14/15 15/16 16/17 Rev $4.2Exp $3.4 Rev $4.5Exp $3.7 Rev $4.8Exp $4.4 Rev $4.4Exp $4.3 17/18 Rev $5.2Exp $5.2 18/19 Rev $5.7Exp $5.7 19/20 20/21 Rev $5.8Exp $5.7 Rev $5.4Exp $5.711/12 Rev $5.2Exp $5.3 Healthy: Revenues exceed expenditures, continue to show growth, year over year, and the Citymaintains a 2-month reserves-rainy day fund Sustainable: Revenues exceeds expenditures (2-month reserves–rainy day fund)Vulnerable: Revenues exceed expenditures (less than the 2-month reserve–rainy day fund)Unsustainable/Insolvent: Revenues less than expenditures D.3 Packet Pg. 52 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 17 Event Date Budget Introduction Tue., May 26th Continued Budget Deliberations (if necessary)Tue., June 9th Budget Adoption Tue., June 23rd D.3 Packet Pg. 53 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) D.3 Packet Pg. 54 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) ccpubliccomment@grandterrace‐ca.gov ccpubliccomment@grandterrace‐ca.gov D.3 Packet Pg. 55 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) ccpubliccomment@grandterrace‐ca.gov Update to City Council on COVID‐19 REOPENING D.3 Packet Pg. 56 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Update to City Council on COVID‐19 Work with Local Experts County Public Health Officer County of San Bernardino California Office of Emergency Services Daily contact with our First Responders – County of San Bernardino Fire Department County of San Bernardino Sheriff’s Department Operational Area Emergency Operations Center Update to City Council on COVID‐19 Allowed City Staff to Post Relevant Information on Social Media to Keep Council and Public Informed D.3 Packet Pg. 57 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) City’s Operations) Helping our Most Vulnerable Population Working With Local Churches to Feed Seniors Working With School District to Publicize Their Breakfast and Lunch Program for Students City Hall Doors Closed by Still Open For Business Parks Remain Closed County Library Closed Receiving Enhanced Law Enforcement Services 8 D.3 Packet Pg. 58 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) At the End of My Presentation Will be an Opportunity for Public and Council to ask our First Responders Questions D.3 Packet Pg. 59 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) ccpubliccomment@grandterrace‐ca.gov Battalion Chief Steve Tracy Jodi Millier, PIO SBCSD Staff Impacts We have activated the Citizens Emergency Response Team (CERT) All Employees are Disaster Relief Employees and Can be Mobilized Determining Essential Employees Utilizing AM 1640 Radio Channel 3 Internet/Facebook D.3 Packet Pg. 60 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Impacts to Our Budget 14 D.3 Packet Pg. 61 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 15 16 D.3 Packet Pg. 62 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) 17 January thru June revenues will be impacted by Economic Shutdown from COVID‐19. Staff will take appropriate actions to reduce expenditures. Staff will return to the Council on April 24 with Options to fill any funding shortfalls. tinyurl.com/COVID19‐92313 D.3 Packet Pg. 63 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) tinyurl.com/COVID19‐92313 https://www.grandterrace‐ ca.gov/cms/One.aspx?portalId=12337339&pageId=16540998 County Public Health Officer Information Center or Disease Control (CDC) Information Video’s Resources for Vulnerable Population Dynamic Information‐ Updated on Regular Basis Questions D.3 Packet Pg. 64 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) ccpubliccomment@grandterrace‐ca.gov Battalion Chief Steve Tracy Jodi Miller, PIO SBCSD D.3 Packet Pg. 65 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 6 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● MAY 28, 2020 Council Chambers Special Meeting Workshop 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Special Meeting of the City Council for Thursday, May 28, 2020 at 6:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Darcy McNaboe. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Doug Wilson Mayor Pro Tem Remote Sylvia Robles Council Member Present Bill Hussey Council Member Present Jeff Allen Council Member Present G. Harold Duffey City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Alan French Senior Civil Engineer Remote Steven Weiss Planning & Development Services Director Remote Cynthia A. Fortune Assistant City Manager Remote A.RECESS TO CLOSED SESSION Mayor McNaboe recessed the regular meeting of the City Council at 6:05 p.m. CLOSED SESSION 1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Section 54957.6 Title:City Manager RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the regular meeting of the City Council at 6:28 p.m. D.4 Packet Pg. 66 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 28, 2020 City of Grand Terrace Page 2 REPORT OUT OF CLOSED SESSION Mayor McNaboe announced there was no reportable action and direction was provided to staff. B.PUBLIC COMMENT None. C.NEW BUSINESS 1.Priorities Workshop for Fiscal Year 2020-2021 G. Harold Duffey, City Manager gave the PowerPoint presentation for this item. City Manager Duffey also explained that items from the Report Back Log will be merged into the Priority Projects List and brought back to City Council for final review. City Council modifications made to the Priority Projects List: ECONOMIC DEVELOPMENT Items to be moved to “A” Top Priority San Bernardino County Child Care Facility Pit Stop Development La Crosse Development RDA Lot 0.80 Acre Development COMMITTEES AND COMMISSIONS Items to be moved to “C” Priority Return to City Council with Options to Delegate Rec and Youth Commission Return to City Council with Options to Delegate Special Event Support HUMAN RESOURCES No changes. FINANCE & SENIOR CENTER Council Member Robles witnessed a senior struggling with groceries on foot. She suggested the City institute an outreach program where residents, especially shut ins, are notified that the City has access to the City’s bus service. She suggested a flyer be placed in each resident trash bill notifying residents of this service provided by the City. D.4 Packet Pg. 67 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 28, 2020 City of Grand Terrace Page 3 PUBLIC SAFETY Mayor McNaboe would like to add illegal fireworks enforcement. Council Member Robles would like to see fireworks enforcement begin when school starts with an educational component. During the 4th of July timeframe she would like to see an educational component using social media and flyers in utility billing on how to perform a citizen’s arrest. Mayor Pro Tem Wilson does not want the City to take on the responsibility of trying to prioritize the Sheriff’s Department but would like to know what the City can do to help the Sheriff’s Department perform its job just a little easier. Lieutenant Bryan Lane explained how the process works when responding to illegal fireworks calls (or any call). The department really needs information from the reporting party. If the party wants to remain anonymous and does not want to share any information with the department, there really is not much that can be done to proceed. It is important those individuals reporting violations in the area provide as much information as possible so that the department can proceed with its investigation. Council Member Hussey asked what the status was regarding the Neighborhood Watch signage program approved by the City Council in 2019. G. Harold Duffey, City Manager stated he would follow up with Assemblymember Reyes’ office to secure a status update. Council Member Allen would like to promote Citizen’s on Patrol for the City of Grand Terrace. Mayor McNaboe asked Lieutenant Lane if the Sheriff’s Department had any Public Service announcement information regarding the COP and Neighborhood Watch programs that the City could place on all of its public outreach portals. Council Member Robles requested future discussion regarding the increased hardware to support law enforcement if the request for State funding is denied. CITY CLERK As the City is unable to hold an Annual Acknowledgment to the City’s volunteers this year, Mayor McNaboe requested that all City volunteers receive a thank you from the City Council. Mayor McNaboe asked that the City Clerk research grant funding for records destruction and scanning. D.4 Packet Pg. 68 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 28, 2020 City of Grand Terrace Page 4 PUBLIC WORKS Items to be moved to “A” Top Priority HSIP Cycle 9 Guardrail Parking City Wide Strategy West Barton Bridge Replacement Support for Community Events PUBLIC WORKS MAINTENANCE No changes. PLANNING AND DEVELOPMENT Items to be moved to “A” Top Priority Housing Authority Report Barton Road Streetscape Michigan Street – Complete Street Canal – Aegis Safety Element Update Housing Element Update VETTED FUTURE COUNCIL AGENDA ITEMS LIST TO BE MOVED TO “A” TOP PRIORITY LIST Charging San Bernardino County Fire Rent for the COGT Fire Station Master Plan for Undergrounding of Utilities Storm Drain Master Plan Code of Conduct – Legislative Body Handbook Stop the Bleed Cannabis Related Activities and Licensing in the City VETTED FUTURE COUNCIL AGENDA ITEMS LIST TO BE MOVED TO “C” TOP PRIORITY LIST Establish Youth Council or Youth Council Week REVIEW, MODIFY, ADD AND APPROVE PRIORITY PROJECTS FOR FISCAL YEAR 2020-2021 RESULT:PROVIDED DIRECTION TO STAFF D.4 Packet Pg. 69 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 28, 2020 City of Grand Terrace Page 5 ADJOURN Mayor Darcy McNaboe adjourned the Special Meeting of the City Council at 8:50 p.m. The Next Regular City Council Meeting will be held on Tuesday, June 9, 2020 at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk D.4 Packet Pg. 70 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 8 , 2 0 2 0 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● MAY 28, 2020 Council Chamber Special Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO May 28, 2020 City Council Minutes PowerPoint Presentations D.5 Packet Pg. 71 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) City Council Priorities Workshop 2020 5/28/2020 City Manager’s Priorities Project List 2019‐20 As Approved by Grand Terrace City Council Economic Development Human Resources Committees and Commissions Finance & Senior Center Public Safety D.5 Packet Pg. 72 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) “A” Top Priority “B” High Priority “C” Priority Development of 4.78 Acres on Barton Rd. San Bernardino County Child Care Facility Development on City Center Dr. Gateway Specific Plan Pit Stop Development Cage Park Taco Bell La Crosse Development Rails to Trails Grant to Access Santa Ana River Grocery Outlet Stater Bros. Expansion Walgreens Center Expansion Surgical Center Storm Drainage Michigan Mr. TV Video RDA Lot 0.80 Acre Development Kaz Ramen Coffee Richardson’s RV Hollywood Video Conversion Edwin Fuels Fire Station Agreement TOT Tax Implementation Economic Development “A” Top Priority “B” High Priority “C” Priority Development of 4.78 Acres on Barton Rd. San Bernardino County Child Care Facility Development on City Center Dr. Gateway Specific Plan Pit Stop Development Cage Park Taco Bell La Crosse Development Rails to Trails Grant to Access Santa Ana River Grocery Outlet Stater Bros. Expansion Walgreens Center Expansion Surgical Center Storm Drainage Michigan Mr. TV Video RDA Lot 0.80 Acre Development Kaz Ramen Coffee Richardson’s RV Hollywood Video Conversion Edwin Fuels Fire Station Agreement TOT Tax Implementation Economic Development D.5 Packet Pg. 73 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) “A” Top Priority “B” High Priority “C” Priority Development of 4.78 Acres on Barton Rd. San Bernardino County Child Care Facility Development on City Center Dr. Gateway Specific Plan Pit Stop Development Cage Park Taco Bell La Crosse Development Rails to Trails Grant to Access Santa Ana River Stater Bros. Expansion Walgreens Center Expansion Surgical Center Storm Drainage Michigan Mr. TV Video RDA Lot 0.80 Acre Development Kaz Ramen Coffee Hollywood Video Conversion Edwin Fuels Fire Station Agreement TOT Tax Implementation Economic Development “A” Top Priority “B” High Priority “C” Priority Development of 4.78 Acres on Barton Rd. San Bernardino County Child Care Facility Development on City Center Dr. Gateway Specific Plan Pit Stop Development Cage Park Taco Bell La Crosse Development Rails to Trails Grant to Access Santa Ana River Stater Bros. Expansion Walgreens Center Expansion Surgical Center Storm Drainage Michigan Mr. TV Video RDA Lot 0.80 Acre Development Kaz Ramen Coffee Richardson’s RV Hollywood Video Conversion Edwin Fuels Fire Station Agreement TOT Tax Implementation City Council Modifications D.5 Packet Pg. 74 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) “A” Top Priority “B” High Priority “C” Priority Return to City Council with Options to Delegate Rec and Youth Commission Return to City Council with Options to Delegate Special Event Support Committees and Commissions “A” Top Priority “B” High Priority “C” Priority Return to City Council with Options to Delegate Rec and Youth Commission Return to City Council with Options to Delegate Special Event Support Committees and Commissions D.5 Packet Pg. 75 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) “A” Top Priority “B” High Priority “C” Priority Return to City Council with Options to Delegate Special Event Support Committees and Commissions City Council Modifications Human Resources “A” Top Priority “B” High Priority “C” Priority Benefits & Recognition Program Annual Events for Employees Annual Evaluation & Merit Increases (Reinstated) Council & City Staff Social Events Employee Appreciation Program Review of Health and Compensation D.5 Packet Pg. 76 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Human Resources “A” Top Priority “B” High Priority “C” Priority Annual Events for Employees Council & City Staff Social Events Employee Appreciation Program Review of Health and Compensation City Council Modifications Finance & Senior Center “A” Top Priority “B” High Priority “C” Priority Review of Business License Fee Finance Department Staff Re‐Organization Housing Agency Programs Review of Cost‐Effective Health Benefits Increase in Senior Center Services D.5 Packet Pg. 77 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Finance & Senior Center “A” Top Priority “B” High Priority “C” Priority Review of Business License Fee Finance Department Staff Re‐Organization Housing Agency Programs Review of Cost‐Effective Health Benefits Increase in Senior Center Services Finance & Senior Center “A” Top Priority “B” High Priority “C” Priority Review of Business License Fee Finance Department Staff Re‐Organization Housing Agency Programs City Council Modifications D.5 Packet Pg. 78 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Public Safety “A” Top Priority “A” Top Priority “A” Priority Enforcement of State Statutes Special Services: arson, homicide, and narcotics enforcement Enforcement of City Ordinances Attendance at Commission and Board Meetings Traffic Enforcement Public Safety “A” Top Priority “B” High Priority “A” Priority Enforcement of State Statutes Enforcement of City Ordinances Traffic Enforcement Special Services: arson, homicide, and narcotics enforcement Attendance at Commission and Board Meetings City Council Modifications D.5 Packet Pg. 79 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) D.5 Packet Pg. 80 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) City Clerk Priorities Project List 2019‐20 As Approved by Grand Terrace City Council City Clerk “A” Top Priority “B” High Priority “C” Priority FPPC Compliance Scanning Increase Content of Intranet Records Destruction Telephone System Improvements City Clerk’s Department Operations Technology Program – Tablet Use Increase Awareness of Online Public Material Research Use of Facebook Live and Twitter Increase Participation in City Council Meeting Invocations City Adopted Budgets and Agenda Packets Placed in Library Lighting in City Council Chamber Develop Community Posting Board City Hall Information Kiosks Manage City Neighborhood Recognition Programs City Council Chamber Reception Area Upgrade Manage Annual Acknowledgment Program City Council Agenda Modifications D.5 Packet Pg. 81 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) “A” Top Priority “B” High Priority “C” Priority FPPC Compliance Scanning Increase Content of Intranet Records Destruction Telephone System Improvements City Clerk’s Department Operations Technology Program – Tablet Use Increase Awareness of Online Public Material Research Use of Facebook Live and Twitter Increase Participation in City Council Meeting Invocations City Adopted Budgets and Agenda Packets Placed in Library Lighting in City Council Chamber Develop Community Posting Board City Hall Information Kiosks Manage City Neighborhood Recognition Programs City Council Chamber Reception Area Upgrade Manage Annual Acknowledgment Program City Council Agenda Modifications “A” Top Priority “B” High Priority “C” Priority FPPC Compliance Scanning Increase Content of Intranet Records Destruction City Clerk’s Department Operations Increase Awareness of Online Public Material Research Use of Facebook Live and Twitter Lighting in City Council Chamber Manage City Neighborhood Recognition Programs City Council Chamber Reception Area Upgrade Manage Annual Acknowledgment Program City Council Modifications D.5 Packet Pg. 82 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Public Works Priorities Project List 2019‐20 As Approved by Grand Terrace City Council “A” Top Priority “B” High Priority “C” Priority Highway Safety Improvement Program – Mt. Vernon Intersections HSIP Cycle 9 Guardrail Park Enhancements Fitness Park Canopy Small Cell Site Infrastructure Plan Preston Signal Upgrade Parking City Wide Strategy Commerce Way Expansion Utility Pole Undergrounding Master Plan Mt. Vernon Slope Stabilization West Barton Bridge Replacement EV Charging Station Support for Community Events Year 3 CIP Fee Study Barton Interchange Maintenance Agreement Barton Speed Feedback Development Plans Fire Station Roof Repair D.5 Packet Pg. 83 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) “A” Top Priority “B” High Priority “C” Priority Highway Safety Improvement Program – Mt. Vernon Intersections HSIP Cycle 9 Guardrail Park Enhancements Fitness Park Canopy Small Cell Site Infrastructure Plan Preston Signal Upgrade Parking City Wide Strategy Commerce Way Expansion Utility Pole Undergrounding Master Plan Mt. Vernon Slope Stabilization West Barton Bridge Replacement EV Charging Station Support for Community Events Year 3 CIP Fee Study Barton Interchange Maintenance Agreement Barton Speed Feedback Development Plans Fire Station Roof Repair “A” Top Priority “B” High Priority “C” Priority HSIP Cycle 9 Guardrail Park Enhancements Fitness Park Canopy Small Cell Site Infrastructure Plan Parking City Wide Strategy Commerce Way Expansion Utility Pole Undergrounding Master Plan Mt. Vernon Slope Stabilization West Barton Bridge Replacement Support for Community Events Year 3 &4 CIP Fee Study Barton Speed Feedback Development Plans Fire Station Roof Repair City Council Modifications D.5 Packet Pg. 84 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) “A” Top Priority “B” High Priority “C” Priority HSIP Cycle 9 Guardrail Park Enhancements Fitness Park Canopy Small Cell Site Infrastructure Plan Parking City Wide Strategy Commerce Way Expansion Utility Pole Undergrounding Master Plan Mt. Vernon Slope Stabilization West Barton Bridge Replacement Support for Community Events Year 3 &4 CIP Fee Study Barton Speed Feedback Development Plans Fire Station Roof Repair “A” Top Priority “B” High Priority “C” Priority Traffic Signal/Street Light Storm Drain/Channel Street, Sidewalk, Curb, Parkway City Facilities Parks City Neighborhood Lighting Plan Street Sign Replacement Program PW Maintenance D.5 Packet Pg. 85 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) “A” Top Priority “B” High Priority “C” Priority Traffic Signal/Street Light Storm Drain/Channel Street, Sidewalk, Curb, Parkway City Facilities Parks City Neighborhood Lighting Plan Street Sign Replacement Program City Council Modifications Planning and Development Services Priorities Project List 2019‐20 As Approved by Grand Terrace City Council D.5 Packet Pg. 86 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Planning and Development “A” Top Priority “B” High Priority “C” Priority 4.78 Acres – PSA, Entitlements Housing Authority Report Grant ATP – Close Out Amend Master Plan Zoning Around Schools Sign Code Edwin Fuels Noticing Policy Van Buren – Aegis Gateway SP Barton Road Streetscape Crestwood Anita – Grocery Outlet Sign Michigan Street – Complete Street Grant Prop 68 B&S RFP Taco Bell Housing Element RFP Mr. TV Video Parking Program Canal – Aegis Project in 40‐Acre Greenbelt Grand Terrace Road – Aegis Blue Mountain Trail Grant Safety Element Update Animal Control Ordinance Update Housing Element Update Parking Citation Appeals CUP in 40‐Acre Greenbelt La Cadena SFR REC Center National Logistics Surgical Center Planning and Development “A” Top Priority “B” High Priority “C” Priority 4.78 Acres – PSA, Entitlements Housing Authority Report Grant ATP – Close Out Amend Master Plan Zoning Around Schools Sign Code Edwin Fuels Noticing Policy Van Buren – Aegis Gateway SP Barton Road Streetscape Crestwood Anita – Grocery Outlet Sign Michigan Street – Complete Street Grant Prop 68 B&S RFP Taco Bell Housing Element RFP Mr. TV Video Parking Program Canal – Aegis Project in 40‐Acre Greenbelt Grand Terrace Road – Aegis Blue Mountain Trail Grant Safety Element Update Animal Control Ordinance Update Housing Element Update Parking Citation Appeals CUP in 40‐Acre Greenbelt La Cadena SFR REC Center National Logistics Surgical Center D.5 Packet Pg. 87 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Planning and Development “A” Top Priority “B” High Priority “C” Priority 4.78 Acres – PSA, Entitlements Housing Authority Report Amend Master Plan Zoning Around Schools Sign Code Edwin Fuels Noticing Policy Gateway SP Barton Road Streetscape Anita – Grocery Outlet Sign Michigan Street – Complete Street B&S RFP Taco Bell Housing Element RFP Mr. TV Video Parking Program Canal – Aegis Project in 40‐Acre Greenbelt Grand Terrace Road – Aegis Blue Mountain Trail Grant Safety Element Update Housing Element Update CUP in 40‐Acre Greenbelt National Logistics Surgical Center “A” Top Priority “B” High Priority “C” Priority 4.78 Acres – PSA, Entitlements Housing Authority Report Amend Master Plan Zoning Around Schools Sign Code Edwin Fuels Noticing Policy Gateway SP Barton Road Streetscape Anita – Grocery Outlet Sign Michigan Street – Complete Street B&S RFP Taco Bell Housing Element RFP Mr. TV Video Parking Program Canal – Aegis Project in 40‐Acre Greenbelt Grand Terrace Road – Aegis Blue Mountain Trail Grant Safety Element Update Housing Element Update CUP in 40‐Acre Greenbelt National Logistics Surgical Center City Council Modifications D.5 Packet Pg. 88 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) Vetted Future Council Agenda Items List Establish Youth Council or Youth Council Week Charging San Bernardino County Fire Rent for the COGT Fire Station Master Plan for Undergrounding of Utilities Storm Drain Master Plan Code of Conduct‐Legislative Body Handbook Stop the Bleed Cannabis Related Activities and Licensing in the City Vetted Future Council Agenda Items List To Advance to Priorities List for 2020 Establish Youth Council or Youth Council Week Charging San Bernardino County Fire Rent for the COGT Fire Station Master Plan for Undergrounding of Utilities Storm Drain Master Plan Code of Conduct‐Legislative Body Handbook Stop the Bleed Cannabis Related Activities and Licensing in the City D.5 Packet Pg. 89 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) NEXT Steps D.5 Packet Pg. 90 Co m m u n i c a t i o n : A t t a c h m e n t s t o M i n u t e s - 0 5 / 2 8 / 2 0 2 0 ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE: June 9, 2020 Council Item TITLE: October 24, 2019, December 12, 2019 & February 20, 2020 Planning Commission - Site and Architectural Review Board Meeting Minutes PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report supports Goal #5, Engage in Proactive Communication. BACKGROUND: Beginning with the November 14, 2017 City Council meeting, the City Clerk was directed by the City Manager to provide Council with a copy of the Planning Commission, Historical & Cultural Activities Committee and Volunteer Emergency Operations Committee minutes to keep Council up-to-date on those Commission/Committee activities. On January 16, 2018, the City Manager requested that the Parks & Recreation Advisory Committee minutes be included in the Committee/Commission Report once that advisory body begins its regular meetings. Pursuant to Health and Safety Code Section 34179(j), the Countywide Oversight Board was created and became effective on July 1, 2018 which has replaced the City’s Oversight Board. Therefore, no future Oversight Board minutes will be included in this report going forward. DISCUSSION: On May 21, 2020, the Planning Commission – Site and Architectural Review Board held its Regular Meeting and approved the following meeting minutes: October 24, 2019 Special Meeting December 12, 2019 Special Meeting February 20, 2020 Regular Meeting The minutes for these meetings are included as attachments to this report. The Planning Commission’s next Regular Meeting is scheduled for June 18, 2020. Historical & Cultural Activities Committee – None. D.6 Packet Pg. 91 Parks & Recreation Advisory Committee – None. FISCAL IMPACT: None. ATTACHMENTS: • PC Minutes 10-24-2019 (PDF) • PC Minutes 12-12-2019 (PDF) • PC Minutes 02-20-2020 (PDF) APPROVALS: Debra Thomas Completed 06/02/2020 4:21 PM City Attorney Completed 06/02/2020 4:30 PM Finance Completed 06/03/2020 11:04 AM City Manager Completed 06/04/2020 4:54 PM City Council Pending 06/09/2020 6:00 PM D.6 Packet Pg. 92 CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD MINUTES ● OCTOBER 24, 2019 Council Chambers Special Meeting 6:30 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Chairman Tom Comstock convened the Special Meeting of the Planning Commission/Site and Architectural Review Board at 6:30 p.m. The Pledge of Allegiance was led by Planning Commissioner Jeremy Briggs Attendee Name Title Status Arrived Tom Comstock Chairman Present Edward A. Giroux Vice-Chair Absent Tara Cesena Commissioner Present Jeffrey McConnell Commissioner Present Jeremy Briggs Commissioner Present Sandra Molina Planning & Development Services Director Present Robert Khuu Assistant City Attorney Present Haide Aguirre Assistant Planner Present Debra Thomas City Clerk Present A. APPROVAL OF AGENDA 1. Motion: October 24, 2019 Approval of Agenda RESULT: ADOPTED [UNANIMOUS] AYES: Tom Comstock, Tara Cesena, Jeffrey McConnell, Jeremy Briggs ABSENT: Edward A. Giroux PUBLIC ADDRESS None. A. PUBLIC HEARINGS 1. Conditional Use Permit 18-03 and Environmental 18-07; a Proposal to Establish a Commercial Farming and Agricultural Uses and Ancillary Residence on Property Located at 21712 Vivienda Avenue D.6.a Packet Pg. 93 At t a c h m e n t : P C M i n u t e s 1 0 - 2 4 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board October 24, 2019 City of Grand Terrace Page 2 Haide Aguirre, Assistant Planner, gave the PowerPoint presentation for this item which included: · Ancillary use · Plumbing fixtures · New structures · Missing or damaged public improvements and provided responses to the Commissioners' questions from the prior Planning Commission Meeting. She reported one email communication received to the Commissioner. Chairman Comstock further explained the ADA (American Disability Act) requirement as a State requirement for disabilities at the property. Commissioner Briggs requested clarification on how the applicant could access his property. Sandra Molina, Director of Planning and Development, stated there are three options for road access to the Applicant. The Applicant needs to provide title search for easement, locate adjacent access from the property owners in surrounding area, or use right-of- way. Commissioner Briggs asked if a neighbor could access the property to transport produce for the Applicant. Assistant Planner Aguirre explained that would not be legal and they must have physical and legal access to occupy the site. Commissioner Briggs asked where in the zoning code the grandfather law is stated, and could the Commissioners vote on the issue. Assistant Planner Aguirre quoted Municipal Code Chapter 18.17 to explain the non- confirming uses. Director Molina explained the property is M2 Zoning and does not allow for residential occupation as a primary use of the property. Chairman Comstock asked if AG2 overlay applies to the property. Director Molina stated AG2 is tied together in ancillary and does not allow for the primary use to be residential, to change this a code amendment would need to be filed. Commissioner Ceseña stated the house has no CUP and should be vacant. Commissioner Briggs asked if the Applicant can be on the property. D.6.a Packet Pg. 94 At t a c h m e n t : P C M i n u t e s 1 0 - 2 4 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board October 24, 2019 City of Grand Terrace Page 3 Director Molina stated the Applicant can occupy and access the property to conduct activities that require permits and to maintain grounds. Robert Khuu, Assistant City Attorney, included that in general principle Applicant should not engage in impermissible activities on the property. Commissioner Briggs asked who stated a variance application needed to be filed. Director Molina stated the zoning code as a general regulation states when application is filed, and public dedication is required. Commissioner Briggs stated that Vivienda is 60 feet wide. Alan French, Public Works Director, stated the road width includes the parkway and confirmed the Applicant's property is 30 feet on his side with the total roadway being 60 feet wide. Chairman Comstock states the road width issue is standard practice. Commissioner Briggs asked if the letter of intent is part of the application packet. Assistant Planner Aguirre explained that the Applicant decided to revise his application to include onsite activities. Director Molina stated that the application did not include all uses for this project. AG2 overlay has different activities and the Applicant did not process at the time of submitting the letter of intent. Commissioner Ceseña asked if the property is sewer or septic system. Assistant Planner Aguirre stated the site is a sewer system that needs to be connected. Commissioner Ceseña questioned if the City could be held responsible if the site falls out of compliance once approved. Assistant City Attorney Khuu said the Commissioners' approval is for a specific project and any engaged activity not approved would be the Applicant's responsibility and Code Enforcement would be involved. Commissioner Ceseña expressed she supports farms but has reservations. Chairman Comstock requests matter regarding ancillary use on the M2 Zoning with agricultural use to be agendized. He explained that M2 Zoning, CM Zoning and non- residential zoning with pre-existing house with occupancy with manufacturing use should have a code for occupancy at the house. D.6.a Packet Pg. 95 At t a c h m e n t : P C M i n u t e s 1 0 - 2 4 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board October 24, 2019 City of Grand Terrace Page 4 Assistant City Attorney Khuu stated Staff will go through the Policy process for the request. Chairman Comstock stated his intention to stay in compliance in this process. The Applicant entered the room at 7:14 p.m. The Applicant stated the following concerns and requests for fee waivers on the following item. -add quality of life -disagree to resubmit application, pay additional fees -disagree on the sewer request -stated AG2 was included in the letter of intent and application -request Public Works permit to be waived -code amendment and fees to be waived -request granting of grandfather clause -request to include Cottage law -agree to ADA parking and disagree to ADA restrooms -request to waive conditions for street improvement and powerlines on Vivienda -request Certificate of Occupancy -agree to underground utilities to be completed. Chairman Comstock asked for clarification on what plumbing fixtures would require sewer connection. Director Molina quoted the Municipal Code which states that a plumbing fixture connected to the structure is required to be connected to the sewer system such as alterations that create new plumbing fixtures. Chairman Comstock and Commissioner Ceseña asked the Applicant if the application submitted in its current state is what the Applicant wanted legally approved. The Applicant stated he would like his letter of intent and application to be approved. Commissioner Ceseña asked why there is air conditioning in the property. The Applicant answered that it is hot. The Applicant left the room at 8:00 p.m. The Grand Terrace residents in support, George Candray and Don Smith. D.6.a Packet Pg. 96 At t a c h m e n t : P C M i n u t e s 1 0 - 2 4 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board October 24, 2019 City of Grand Terrace Page 5 The Grand Terrace resident, Kevin Davis stated the applicant referred to him by name several times and creates a conflict of interest because he is also a member of the commission. City Clerk, Debra Thomas read an email from Janese Makshanoff into the record in support of the applicant. The Applicant returns in the room at 8:20 p.m. for rebuttal statement. Applicant left room for Commission discussion. Chairman Comstock stated the letter of intent was reviewed by the Commissioners. He requests the Quality of Life aspect to be included in the application and asked if the wash sink would require a sewer connection. Director French stated a sink connection to the plumbing would require a sewer system, not the existence of a wash sink. Chairman Comstock questioned the grandfather issue. Assistant City Attorney stated a property zoned M2 and left unoccupied for a period of more than 12 months does not allow residential use. Commissioner Comstock discussed the fruit stand structure. He would like the fruit stand requirements added in the code. Director Molina stated the municipal code does allow the use of a fruit stand less than 250 square feet. Chairman Comstock asked if a curb and gutter project can be added. Director Molina stated a review would depend on activity associated with the project. Commissioner Ceseña asked if the street could be paved without the addition of a curb and gutter. Director French stated the public safety to travel to and from the location for asphalt would determine curb and gutter option. Chairman Comstock stated if the property was granted a county building permit then an easement would’ve been issued. Assistant City Attorney Khuu stated the City would work with the owner of the easement to discuss options and also stated the Applicant could go through the sidewalk vendor ordinance in order to sell onsite, provided he obtains his licenses. D.6.a Packet Pg. 97 At t a c h m e n t : P C M i n u t e s 1 0 - 2 4 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board October 24, 2019 City of Grand Terrace Page 6 Commissioner Ceseña asked, provided the use of easement, would asphalt be an option. Assistant City Attorney Khuu stated the easement stays with the land, provided it has not been repealed. Chairman Comstock asked what can be added administratively if improvements are desired at a future time. Director French stated improvement offsite would trigger administrative action. Commissioner Briggs addressed the grandfather clause. Assistant City Attorney Khuu stated the zoning code was changed and no longer allows residential use. The grandfather clause is forfeited if the property went longer than 6 months unoccupied. Only a change to the code would reinstate the grandfather status, but residential use could be made valid as an ancillary to the farming status. Commissioner Ceseña asked if the commission could approve the application for private use and waive the requirements needed to allow public access on Railroad Road. Assistant City Attorney Khuu stated application could be approved. Public access would be conditional on proof of easement for use of Railroad Road or doing the improvements to Vivienda or permission to use of one of the private properties. Commissioner Briggs asked if conditions are met would applicant have to come before the Commission again. Assistant City Attorney Khuu stated the applicant would not need to come before the Planning Commission again, if requirements for public access were satisfied this would be handled at staff level. 1) CONDUCT A PUBLIC HEARING; AND 2) CONSIDER ADOPTION OF A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING AN ENVIRONMENTAL EXEMPTION (ENVIRONMENTAL 18-07) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING CONDITIONAL USE PERMIT 18-03 TO CONDUCT COMMERCIAL ORGANIC FARMING, AND AGRICULTURAL USES, AND ESTABLISHING AN ANCILLARY RESIDENTIAL USE ON A 5-ACRE LOT LOCATED AT 21712 VIVIENDA AVENUE (ASSESSOR’S PARCEL NUMBERS 0275-191-02) D.6.a Packet Pg. 98 At t a c h m e n t : P C M i n u t e s 1 0 - 2 4 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board October 24, 2019 City of Grand Terrace Page 7 RESULT: APPROVED [3 TO 0] MOVER: Tara Cesena, Commissioner SECONDER: Jeremy Briggs, Commissioner AYES: Tom Comstock, Tara Cesena, Jeremy Briggs ABSENT: Edward A. Giroux RECUSED: Jeffrey McConnell 2. Zoning Code Amendment 19-02 to Amend Chapter 18.06 (Definitions) and Chapter 18.40 (M2 Industrial District) of the Zoning Code Sandra Molina, Planning and Development Director gave the presentation for the Zoning Code Amendment 19-02 which explains storage yards for contractor vehicles. Chairman Comstock asked if this only applies to license contractors. Director Molina stated it is for various contractors. City Clerk Thomas reported that resident Janese Makshanoff voiced the opinion that decisions should not be made by one person. Chairman Comstock stated that decisions are not made by one person. Commissioner Briggs stated his concern on the lack of vehicle classification that will trigger a CUP for storage yards. Director Molina stated it would-be self-propelled vehicles. Commissioner Ceseña verbally confirmed the table provided shows how vehicles will be stored. Commissioner Briggs asked if the amendment benefits any current applicant on file. Director Molina stated a preliminary application storage yard is available and requested Commissioners provide clarification on the type of vehicles classification that should be allowed. Chairman Comstock asked if gravel is needed for the storage yard areas. Director Molina stated that it would be part of the conditions tied to the CUP. Chairman Comstock opened public comment, inviting Commissioner McConnell back into the room. Resident McConnell stated an 18-wheeler is a vehicle and the code amendment should be brought to Staff for the original CUP instead of a new CUP. D.6.a Packet Pg. 99 At t a c h m e n t : P C M i n u t e s 1 0 - 2 4 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board October 24, 2019 City of Grand Terrace Page 8 Chairman Comstock closed public hearing, Commissioner McConnell exited the room Chairman Comstock stated he wants to define construction related vehicles in M2 zone. Director Molina stated M2 zone allows contractor storage yard with conditional use permit for outside storage. For minor changes, it would be administrative. Commissioner Briggs commented the word "vehicles" should not be taken out. Commissioner Ceseña asked if the update can be made part of the original CUP rather than a second CUP. Director Molina stated the code does incorporate the update in the original CUP. Commissioner Briggs asks if large mulch piles also classify under the same requirements. Director Molina indicated this was the original trigger for the update. Chairman Comstock states that there needs to be a CUP for materials and a limit to the number of vehicles. Commissioner Briggs motioned to continue after revisions from Staff. Assistant City Attorney Khuu requested commissioners indicate what specific revisions they would like to see. Commissioner Briggs stated two issues to address, classify what type of vehicles and the number of vehicles allowed. Chairman Comstock stated he would like to add a provision on the length of time to store in the storage yard and codify the length of time through CUP regulations. Commissioner Ceseña stated limiting number of vehicles and CUP requirement triggers should be addressed. Commissioner Briggs voices in agreement with Chairman Comstock that the conditions on the length of time for storage is needed. Chairman Comstock moved to continuance and Commissioner Briggs seconded. Commissioner McConnell returns to the dais at 9:33 p.m. 1) CONDUCT A PUBLIC HEARING, AND 2) ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECOMMENDING THAT THE CITY D.6.a Packet Pg. 100 At t a c h m e n t : P C M i n u t e s 1 0 - 2 4 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board October 24, 2019 City of Grand Terrace Page 9 COUNCIL MAKE A DETERMINATION THAT ZONING CODE AMENDMENT 19-02 IS EXEMPT FROM CEQA PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) AND RECOMMENDING THE CITY COUNCIL AMEND CHAPTER 18.06 (DEFINITIONS) AND CHAPTER 18.40 (M2 INDUSTRIAL DISTRICT) OF TITLE 18 (ZONING) OF THE GRAND TERRACE MUNICIPAL CODE RESULT: NO ACTION TAKEN B. INFORMATION TO COMMISSIONERS Director Molina expressed her appreciation in working with the Commissioners over 12 years and announced her last day at the City is October 25, 2019. C. INFORMATION FROM COMMISSIONERS Commissioner Briggs stated that the grandfather issue should be brought up at a future meeting. He added to say he appreciates working with Director Molina and wishes her well. Commissioner Ceseña thanked Director Molina for planting trees at the City for decades to enjoy. Chairman Comstock complimented Director Molina on her professionalism and ease of working with her; ended his statement of appreciation. ADJOURN Chairman Tom Comstock adjourned the Planning Commission/Site and Architectural Review Board meeting at 9:35 p.m. The Next Regular Meeting of the Planning Commission/Site and Architectural Review Board is scheduled for Thursday, December 12, 2019 at 6:30 p.m. _________________________________ Edward Giroux, Vice Chair of the Grand Terrace Planning Commission _________________________________ Debra Thomas, City Clerk D.6.a Packet Pg. 101 At t a c h m e n t : P C M i n u t e s 1 0 - 2 4 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) City of Grand Terrace Page 1 CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD MINUTES ● DECEMBER 12, 2019 Council Chambers Special Meeting 6:30 PM Grand Terrace Civic Center ● 22795 Barton Road CALL TO ORDER Chairman Tom Comstock convened the Meeting of the Planning Commission and Site and Architectural Review Board at 6:30 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Chairman Tom Comstock. Attendee Name Title Status Arrived Tom Comstock Chairman Present Edward A. Giroux Vice-Chair Present Tara Ceseña Commissioner Present Jeffrey McConnell Commissioner Present Jeremy Briggs Commissioner Present Steven Weiss Planning & Development Services Director Present Robert Khuu Assistant City Attorney Present Haide Aguirre Assistant Planner Present Alan French Director of Public Works Present Todd Nakasaki Planning Secretary Present APPROVAL OF AGENDA 1. Motion: Motion: December 12, 2019 Approval of Agenda PRESENTATIONS None. RESULT: AYES: ADOPTED [UNANIMOUS] Comstock, Giroux, Cesena, McConnell, Briggs D.6.b Packet Pg. 102 At t a c h m e n t : P C M i n u t e s 1 2 - 1 2 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) City of Grand Terrace Page 2 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board December 12, 2019 PUBLIC ADDRESS G. Harold Duffey, City Manager introduced the City of Grand Terrace’s new Planning & Development Services Director, Steve Weiss who comes from the City of Colton who has extensive background in Planning and Development. A. CONSENT CALENDAR 2. Approval of Minutes – Regular Meeting – 09/05/2019 3. Approval of Minutes – Regular Meeting – 09/19/2019 B. ACTION ITEMS None. C. PUBLIC HEARINGS 2. Site and Architectural Review 19-08, Variance 19-01 and Environmental 19-09, Located at 22172 Barton Road, Grand Terrace, CA 92313 Commissioner Jeffrey McConnell recused himself from Agenda Item No. C.2 Site and Architectural Review 19-08, Variance 19-01 and Environmental 19-09, Located at 22172 Barton Road, Grand Terrace, CA 92313 Chairman Comstock opened the Public Hearing at 6:45 p.m. Haide Aguirre, Assistant Planner gave the PowerPoint presentation for this item. Jerry Mercado, Applicant made himself available to the Planning Commission to answer any questions they may have. RESULT: MOVER: SECONDER: AYES: ACCEPTED [UNANIMOUS] Jeffrey McConnell, Commissioner Edward A. Giroux, Vice-Chair Comstock, Giroux, Cesena, McConnell, Briggs RESULT: MOVER: SECONDER: AYES: ACCEPTED [UNANIMOUS] Tara Cesena, Commissioner Jeffrey McConnell, Commissioner Comstock, Giroux, Cesena, McConnell, Briggs D.6.b Packet Pg. 103 At t a c h m e n t : P C M i n u t e s 1 2 - 1 2 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) City of Grand Terrace Page 3 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board December 12, 2019 PUBLIC COMMENT Kenneth Sipe, Grand Terrace expressed his concerns regarding the project Elsa Sipe, Grand Terrace expressed her concerns regarding the project. Janese Makshanoff, Grand Terrace expressed her concerns regarding the project. Herbert Morales, Grand Terrace expressed his concerns regarding the project. Chairman Comstock closed the Public Hearing at 7:30 p.m. 1) CONDUCT A PUBLIC HEARING; AND 2) ADOPT A RESOLUTION OF THE PLANNING COMMISSION AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING AN ENVIRONMENTAL EXEMPTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, APPROVING ENVIRONMENTAL 19-09, VARIANCE 19-01, AND SITE AND ARCHITECTURAL REVIEW 19-08, TO ESTABLISH A TACO BELL DRIVE-THRU RESTAURANT, LOCATED AT 22172 BARTON ROAD (ASSESSOR’S PARCEL NUMBER 0275-242-13) 1. Zoning Code Amendment 19-02 to Amend Chapter 18.06 (Definitions) and Chapter 18.40 (M2 Industrial District) of the Zoning Code Commissioner Jeffrey McConnell and Vice-Chair Giroux recused themselves from Agenda Item No. C.1 Zoning Code amendment 19-02 to Amend Chapter 18.06 (Definitions) and Chapter 18.40 (M2 Industrial District) of the Zoning Code. Chairman Tom Comstock opens the Public Hearing at 7:50 p.m. Haide Aguirre, Assistant Planner gave the PowerPoint presentation for this item. PUBLIC COMMENT Janese Makshanoff shared her concerns of the size of the vehicle and follow through on the CUP approval process. Jeffrey McConnell, Grand Terrace asked for clarification where the M2 Zone is shown on the map for the presentation. Mr. McConnell also asked if someone could avoid securing a CUP as long as there is an existing CUP on record with a similar use. RESULT: MOVER: SECONDER: AYES: RECUSED: APPROVED [4 TO 0] Tom Comstock, Chairman Tara Cesena, Commissioner Tom Comstock, Edward A. Giroux, Tara Cesena, Jeremy Briggs Jeffrey McConnell D.6.b Packet Pg. 104 At t a c h m e n t : P C M i n u t e s 1 2 - 1 2 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) City of Grand Terrace Page 4 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board December 12, 2019 Assistant City Attorney Khuu requested a ten minute recess. Chairman Comstock recessed the Special Meeting of the Planning Commission/Site and Architectural Review Board at 8:07 p.m. Chairman Comstock reconvened the Special Meeting of the Planning Commission/Site and Architectural Review Board at 8:17 p.m. Edward Giroux, Grand Terrace stated the word "contractor" is open to many types of businesses and the M2 zone is located by residential areas. He added that the vehicles come in a variety of sizes and asked the Commission to consider Vehicle Code sections 35701, 35702 and 35703 during its deliberations. Chairman Comstock closed the public hearing at 8:20 p.m. 1) CONDUCT A PUBLIC HEARING, AND 2) ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECOMMENDING THAT THE CITY COUNCIL MAKE A DETERMINATION THAT ZONING CODE AMENDMENT 19-02 IS EXEMPT FROM CEQA PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) AND RECOMMENDING THE CITY COUNCIL AMEND CHAPTER 18.06 (DEFINITIONS) AND CHAPTER 18.40 (M2 INDUSTRIAL DISTRICT) OF TITLE 18 (ZONING) OF THE GRAND TERRACE MUNICIPAL CODE BY ADOPTING ZONING CODE AMENDMENT 19-02 D. INFORMATION TO COMMISSIONERS Steven Weiss, Planning and Development Services Director notified the Planning Commission that the next scheduled meeting of the Planning Commission/Site and Architectural Review Board is January 16, 2020. E. INFORMATION FROM COMMISSIONERS Vice Chair Edward Giroux welcomed Planning & Development Services Director Steve Weiss and wished everyone a Happy Holiday. RESULT: MOVER: SECONDER: AYES: NAYS: RECUSED: APPROVED [2 TO 1] Tom Comstock, Chairman Tara Cesena, Commissioner Tom Comstock, Tara Cesena Jeremy Briggs Edward A. Giroux, Jeffrey McConnell D.6.b Packet Pg. 105 At t a c h m e n t : P C M i n u t e s 1 2 - 1 2 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) City of Grand Terrace Page 5 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board December 12, 2019 Chairman Tom Comstock wished everyone a Happy Holiday. He announced his resignation from the Planning Commission and this meeting will be his last. He wished everyone well and good luck. Commissioner Jeremy Briggs expressed his appreciation to Planning & Development Steve Weiss and looks forward to a fresh start next year with the Planning Commission. He expressed his appreciation to everyone and Chairman Comstock. Commissioner Jeffrey McConnell requested that the Planning Commission procedures be shared with all commissioners. He asked if the ordinance containing the grandfather clause should be submitted to the City Council as a formal recommendation or some other option. Commissioner McConnell would like procedures brought back to the Commission on how it can bring formal recommendations or requests to the City Council for review. He wished Chairman Comstock good luck, wished everyone a Merry Christmas and Happy New Year, and welcomed Planning & Development Services Director Steve Weiss. Commissioner Ceseña welcomed Planning & Development Services Director Steve Weiss and expressed her appreciation to Chairman Comstock. She wished everyone a Merry Christmas and Happy Holidays. ADJOURN Chairman Comstock adjourned the Special Meeting of the Site and Architectural Review Board/Planning Commission at 8:45 p.m. The Next scheduled meeting of the Site and Architectural Review Board/Planning Commission is to be held on January 16, 2020 at 6:30 p.m. Edward Giroux, Vice-Chair Steve Weiss, Director of Planning and Development Services D.6.b Packet Pg. 106 At t a c h m e n t : P C M i n u t e s 1 2 - 1 2 - 2 0 1 9 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD MINUTES ● FEBRUARY 20, 2020 Council Chambers Regular Meeting 6:30 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Vice Chair Edward Giroux convened the Regular Meeting of the Planning Commission/ Site and Architectural Review Board for February 20, 2020 at 6:30 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Jeremy Briggs. Attendee Name Title Status Arrived Edward A. Giroux Vice-Chair Present Tara Ceseña Commissioner Present Jeffrey McConnell Commissioner Present Jeremy Briggs Commissioner Present Steven Weiss Planning & Development Services Director Present Robert Khuu Assistant City Attorney Present Haide Aguirre Assistant Planner Present Debra Thomas City Clerk Present APPROVAL OF AGENDA 1. Motion: February 20, 2020 Approval of Agenda Commissioner Jeffrey McConnell asked why the reorganization of the Planning Commission is not listed on the agenda. Steven Weiss, Planning & Development Services Director stated once the City Council appoints the fifth member of the Planning Commission, reorganization will be placed on the following Planning Commission meeting agenda. Vice Chair Edward Giroux asked the Planning Commission to vote on the Approval of Agenda. RESULT: FAILED [2 to 2] AYES: Edward A. Giroux, Tara Ceseña NOES: Jeffrey McConnell, Jeremy Briggs D.6.c Packet Pg. 107 At t a c h m e n t : P C M i n u t e s 0 2 - 2 0 - 2 0 2 0 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 20, 2020 City of Grand Terrace Page 2 RECESS THE PLANNING COMMISSION MEETING Vice Chair Giroux recessed the Regular Meeting of the Planning Commission/Site and Architectural Review Board at 6:35 p.m. RECONVENE THE PLANNING COMMISSION MEETING Vice Chair Giroux reconvened the Regular Meeting of the Planning Commission/Site and Architectural Review Board at 6:42 p.m. Robert Khuu, Assistant City Attorney explained procedurally, the Approval of the Agenda ended in a tie vote therefore, the item failed. However, pursuant to the Rules of Procedure, a motion could be made to reconsider Approval of the Agenda. Only a Commissioner that voted no could bring a Motion to Reconsider Approval of the Agenda and the Commission could vote on that motion. Then a motion to Approve the Agenda would need to be put forward and approved before proceeding with the Planning Commission meeting. Commissioner McConnell moved with a second from Commissioner Jeremy Briggs to Reconsider Approval of the Agenda. RESULT: ADOPTED [UNANIMOUS] AYES: Edward A. Giroux, Tara Ceseña, Jeffrey McConnell, Jeremy Briggs PRESENTATIONS None. PUBLIC ADDRESS None. A. CONSENT CALENDAR None. B. ACTION ITEMS None. D.6.c Packet Pg. 108 At t a c h m e n t : P C M i n u t e s 0 2 - 2 0 - 2 0 2 0 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 20, 2020 City of Grand Terrace Page 3 C. PUBLIC HEARINGS 1. Zoning Code Amendment 20-01 and Specific Plan 20-01 to Amend the Municipal Code and Barton Road Specific Plan to Regulate Twenty-Four-Hour Operation Uses, and a Related Environmental Determination Pursuant to CEQA Regulation Section 15061(B)(3) Haide Aguirre, Assistant Planner gave the Power Point presentation for this agenda item. Commissioner McConnell asked staff to educate Applicants what their options are when their application for a CUP is denied. Director Weiss stated that the Commission could direct staff to place the appeal process on the application form. He also confirmed that the City has an approval process that outlines the appeal process in the City’s Zoning Code Section 18.84.090. If an Applicant’s CUP is denied, the Planning Commission would like staff to provide an Applicant a copy of the appeal process at that time. Director Weiss stated that is a practice staff has in place but will emphasize the options more. 1) CONDUCT A PUBLIC HEARING, AND 2) ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE RECOMMENDING THAT THE CITY COUNCIL MAKE A DETERMINATION THAT ZONING CODE AMENDMENT 20-01 AND SPECIFIC PLAN AMENDMENT 20-01 ARE EXEMPT, PURSUANT TO CEQA REGULATION SECTION 15061(B)(3), FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND RECOMMENDING THAT THE CITY COUNCIL AMEND CHAPTER 18.06 (DEFINITIONS), CHAPTER 18.33 (C2 GENERAL BUSINESS DISTRICT) SECTION 18.33.020 (PERMITTED USES) AND SECTION 18.33.030 (CONDITIONAL PERMITTED USES) OF TITLE 18 OF THE GRAND TERRACE MUNICIPAL CODE; AND RECOMMENDING THAT THE CITY COUNCIL AMEND THE BARTON ROAD SPECIFIC PLAN (TABLE I, LAND USE MATRIX) TO ESTABLISH REQUIREMENTS FOR BUSINESSES PROPOSING TO OPERATE FOR TWENTY-FOUR-HOURS. RESULT: APPROVED [UNANIMOUS] MOVER: Tara Ceseña, Commissioner SECONDER: Jeremy Briggs, Commissioner AYES: Edward A. Giroux, Tara Ceseña, Jeffrey McConnell, Jeremy Briggs D.6.c Packet Pg. 109 At t a c h m e n t : P C M i n u t e s 0 2 - 2 0 - 2 0 2 0 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 20, 2020 City of Grand Terrace Page 4 D. INFORMATION TO COMMISSIONERS Director Weiss announced that the City received a Notice of Preparation for the Environmental Impact Report and Scoping Session from the City of Colton for February 26, 2020 beginning at 5:00 p.m. at the Luque Community Center located on O Street in Colton to discuss the proposed Barton warehouses located at the old Stater Bros. facility at the corner of Barton between Grand Terrace and Terrace. They are proposing to tear down the existing warehouses and replace a new facility with 960,000 square feet. Commissioner McConnell expressed his concern regarding the project, truck traffic, air quality issues and the proposition to cut off Terrace Avenue south eliminating any detour, if needed, on Barton Road. Barton Road, including large trucks during the detour would have to travel through the northwest neighborhood where three of the commissioners live and the streets are too narrow. E. INFORMATION FROM COMMISSIONERS Commissioner Ceseña asked if the City plans to repave Barton Road now that the roundabout is completed, and new development will be coming into the City on Barton Road. Commissioner McConnell heard from Tim Watkins who is in charge of the project, that the contractor will repave a large portion of Barton Road that the project impacted. Director Weiss confirmed several grants are in place for enhancing Barton Road and Michigan Street. Commissioner McConnell commented on the requirement of a letter of intent as part of the CUP process and appreciates that it is of record that it is part of the application process and on the form itself. Commissioner McConnell wanted to comment on his reasons for not approving the agenda. All of the political background drama going on, he feels that certain members in the City and members of Council have been trying to manipulate the Planning Commission which he does not agree with. He wanted to make a point however he apologizes if it upset anybody. He feels that it is not proper for the Council to manipulate the Planning Commission after they have made appointments. Does Council approve the process of removing planning commissioners or are they going to stick with what is under the general law boilerplate? Assistant City Attorney Khuu requested that the question be clarified. D.6.c Packet Pg. 110 At t a c h m e n t : P C M i n u t e s 0 2 - 2 0 - 2 0 2 0 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 20, 2020 City of Grand Terrace Page 5 Commissioner Briggs believes Commissioner McConnell is asking if the City Council is preparing a new procedure to remove Planning Commissioners or is the City Council using the law that is already in place. Assistant City Attorney Khuu is not aware of what of any new processes, he only knows what the code says about that process. Commissioner Briggs asked if new striping in the parking lot of Richard Rollins Park can be performed. Commissioner Briggs requested if the operations being performed on the property located at 21600 Walnut Avenue is covered by a CUP. Director Weiss indicated the property has a CUP since 2006 however he will provide the information that the City has to Commissioner Briggs. Vice Chair Giroux would like the City Council to revise the Municipal Code section on removing planning commissioners. He would like to see an updated version or a more reasonable process to terminate planning commissioners. Vice Chair Giroux asked if the project contractor for the City could put signs westbound and eastbound on Barton Road preventing trucks from turning north onto Grand Terrace Road. Additionally, he would like it written on Grand Terrace Road in the northbound lane, “No Commercial Vehicles”. He would also like the City to hold open communication with the City of Colton to do the same thing on north Terrace Avenue. The City of Colton has one sign facing westbound traffic but nothing on the bridge or east of the bridge preventing commercial vehicles from turning left. Vice Chair Giroux requested that staff look into the M-2 zones throughout the City and establish a grandfather clause for those homes that are currently unoccupied so that the owners may reside in those homes. Assistant City Attorney Khuu indicated staff will look into the potential amendment to the code and provide a status update to the Commission as to where it is in the policy making process at the next Planning Commission meeting. Commissioner McConnell asked Director Weiss to ask Director French to look into updating the GPS. Trucks get turned around and end up near his farm and when he speaks to those drivers, they state GPS brought them into the area as a shortcut. Commissioner McConnell asked if there is a training manual for planning commissioners. D.6.c Packet Pg. 111 At t a c h m e n t : P C M i n u t e s 0 2 - 2 0 - 2 0 2 0 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 20, 2020 City of Grand Terrace Page 6 Assistant City Attorney Khuu does not believe the City has a training manual for the Planning Commission. Assistant City Attorney Khuu cautioned Commissioner McConnell that discussion about procedures he is attempting to bring up is not agendized, he fears that the Planning Commission would be in violation of the Brown Act. Assistant City Attorney Khuu can speak with Director Weiss to agendize a procedure training at a future Planning Commission meeting to educate the entire Planning Commission on procedures. Vice Chair Giroux reminded the Planning Commission that there are two courses on the Planning Commission Academy training agenda in two weeks that will cover a lot of the nuts and bolts of what the Planning Commission is about and there is another one on how the hearings are held. He thinks it is important that the Commissioners have an opportunity to attend those. He believes that individual training would be better than trying to agendize specialized Planning Commission training. ADJOURN Vice Chair Giroux adjourned the Regular Meeting of the Planning Commission/Site and Architectural Review Board at 8:00 p.m. The Next scheduled meeting of the Planning Commission/site and Architectural Review Board is March 19, 2020 at 6:30 p.m. _________________________________ Edward Giroux, Vice Chair of the Grand Terrace Planning Commission _________________________________ Debra Thomas, City Clerk D.6.c Packet Pg. 112 At t a c h m e n t : P C M i n u t e s 0 2 - 2 0 - 2 0 2 0 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) AGENDA REPORT MEETING DATE: June 9, 2020 Council Item TITLE: Review of Local Conflict of Interest Code to Comply with the Political Reform Act PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: 1. Direct staff to review the City's Conflict of Interest Code for amendments; and 2. Authorize the City Manager to execute the 2020 Local Agency Biennial Review Notice indicating whether amendments are required and submit to the City Council no later than October 1, 2020. 2030 VISION STATEMENT: This staff reports supports Goal No. 5 in that the Conflict of Interest Code promotes transparency within the organization and community. BACKGROUND: The Political Reform Act requires every local government agency to review its conflict of interest code biennially. The City last reviewed its local conflict of interest code in 2018. DISCUSSION: The Political Reform Act (California Government Code § 87306.5) requires every local government agency to establish a local conflict of interest code. A local conflict of interest code tells public officials, governmental employees, and consultants what financial interests they must disclose on their annual Statement of Economic Interests (Form 700). The Political Reform Act requires every local government agency to review its conflict of interest code biennially (each even-numbered year). The purpose of the review is to determine whether the designated positions and reporting categories remain accurate or, alternatively, if amendments are required. Not later than July 1st of each even- numbered year, the code reviewing body (the City Council) must direct its jurisdiction (i.e. City staff) to review its local code and, by October 1, a Local Agency Biennial Notice must be filed with the code reviewing body (City Council) indicating whether any amendments are necessary. It would be appropriate at this time to direct City staff to review the local code and submit a notice to the City Council by October 1, 2020 identifying whether amendments D.7 Packet Pg. 113 are required or that no amendments are necessary. If amendments to the City’s code are necessary, the notice must be forwarded to the City Council for approval within 90 days of submission. FISCAL IMPACT: None. APPROVALS: Debra Thomas Completed 06/02/2020 4:56 PM City Attorney Completed 06/03/2020 5:11 PM Finance Completed 06/04/2020 9:12 AM City Manager Completed 06/04/2020 4:55 PM City Council Pending 06/09/2020 6:00 PM D.7 Packet Pg. 114 AGENDA REPORT MEETING DATE: June 9, 2020 Council Item TITLE: Approval of February-2020, March-2020 and April-2020 Check Registers PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: Approve the following Check Registers: 1. Check Register No. 02292020 in the amount of $517,644.67 as submitted, for the period ending February 29, 2020; 2. Check Register No. 03312020 in the amount of $416,400.89 as submitted, for the period ending March 31, 2020; and 3. Check Register No. 04302020 in the amount of $293,841.90, as submitted, for the period ending April 30, 2020. 2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations and operational costs. BACKGROUND: The check registers, for the months of February, March and April, have been prepared in accordance with Government Code §37202 and are hereby submitted for City Council’s approval. The check registers list all vendor payments for the respective months, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. The check registers list all payments made to vendors and employee reimbursements during the months of February, March, and April. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. D.8 Packet Pg. 115 DISCUSSION: A total of $1,227,887.46 in accounts payable checks and/or wires were issued during the three periods for services, reimbursements, supplies and contracts and are detailed in the individual monthly registers. Below is a table that lists payments larger than $10,000 for each month’s check register: Payments larger than $10,000: Check No. Payee Description Amount FEBRUARY-2020 77057 FAMILY SERVICE ASSOCIATION JUL-2019 - DEC-2019 SR CTR COORDINATOR & MEAL PROGRAM $18,759.02 77105 SB COUNTY SHERIFF FEB-2020 LAW ENFORCEMENT SVCS & 1ST QTR CHRGS $235,907.32 77108 TSR CONSTRUCTION PRESTON SIGNAL CONSTRUCTION $99,762.25 15926262 CALPERS RETIREMENT FEB-2020 HEALTH PREMIUMS $25,622.44 15956745 CALPERS RETIREMENT MAR-2020 HEALTH PREMIUMS $22,301.18 FEB-2020 Payments larger than $10,000 $402,352.21 MARCH-2020 77109 ALESHIRE & WYNDER JAN-2020 LEGAL COUNSEL SVCS $27,172.76 77119 ARROWHEAD CREDIT UNION FEB-2020 & MAR-2020 CREDIT CARD SERVICES $10,271.27 77129 SO. CAL EDISON NOV-2019 - FEB-2020 ENERGY USAGE $26,321.06 77132 ST FRANCIS ELECTRIC JUL-2019 - FEB-2020 TRAFFIC SIGNAL MAINTENANCE $19,729.78 77137 TILTON PACIFIC CONSTRUCTIONS REFUND OF DEPOSIT FROM TILTON $25,559.00 77146 INTERWEST CONSULTING PLAN REVIEW & DEPUTY BLDG OFFICIAL SVCS $15,525.00 77151 SB COUNTY SHERIFF MAR-2020 LAW ENFORCEMENT SVCS $187,139.00 15985978 CALPERS RETIREMENT APR-2020 HEALTH PREMIUMS $19,946.05 MAR-2020 Payments larger than $10,000 $331,663.92 APRIL-2020 77172 SB COUNTY SHERIFF 2ND QTR (OCT-2019 - DEC-2019) GAS, FUEL, VEH MTCE & OVERTIME CHRGS $38,928.95 77175 TSR CONSTRUCTION PRESTON SIGNAL CONSTRUCTION $20,828.75 77178 ALESHIRE & WYNDER FEB-2020 LEGAL COUNSEL SVCS $18,309.50 77188 LANCE SOLL & LUNGHARD 2019 AUDIT SERVICES $20,361.00 77227 ALESHIRE & WYNDER MAR-2020 LEGAL COUNSEL SVCS $18,262.50 16014886 CALPERS RETIREMENT MAY-2020 HEALTH PREMIUMS $22,477.04 MAR-2020 Payments larger than $10,000 $139,167.74 GRAND TOTAL $873,183.87 D.8 Packet Pg. 116 Payroll costs for the months of February, March and April: Pay Period Period Start Period End Pay Date Amount FEBRUARY-2020 17 From 1/25/2020 to 2/7/2020 2/13/2020 $54,757.24 18 From 2/8/2020 to 2/21/2020 2/27/2020 $49,146.03 $103,903.27 MARCH-2020 19 From 2/22/2020 to 3/6/2020 3/12/2020 $52,789.31 20 From 3/7/2020 to 3/20/2020 3/26/2020 $51,601.04 $104,390.35 APRIL-2020 21 From 3/21/2020 to 4/3/2020 4/9/2020 $51,082.23 22 From 4/4/2020 to 4/17/2020 4/23/2020 $53,924.92 $105,007.15 GRAND TOTAL $313,300.77 FISCAL IMPACT: All disbursements (including payroll) were made in accordance with the Approved Budget for Fiscal Year 2019-20 in the amount of: Description Amount FEBRUARY-2020 Check Register $517,644.67 Payroll $103,903.27 $621,547.94 Description Amount MARCH-2020 Check Register $416,400.89 Payroll $104,390.35 $520,791.24 Description Amount APRIL-2020 Check Register $293,841.90 Payroll $105,007.15 $398,849.05 GRAND TOTAL $1,227,887.46 D.8 Packet Pg. 117 . ATTACHMENTS: • Check Register Account Index (PDF) • Feb-2020 Check Register Report (PDF) • March-2020 Check Register Report (PDF) • April-2020 Check Register Report (PDF) APPROVALS: Cynthia A. Fortune Completed 06/03/2020 6:09 PM Finance Completed 06/03/2020 6:10 PM City Attorney Completed 06/03/2020 9:53 PM City Manager Completed 06/04/2020 4:56 PM City Council Pending 06/09/2020 6:00 PM D.8 Packet Pg. 118 Fund No.Fund Name Dept No.Department Cost Center Acct No.General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME 11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS 12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI 13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING 19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES 32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT 36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT 45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES 46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES 47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE 48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING 49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES 50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS 52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS 61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES 62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING 63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS 64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE 65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES 66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE 67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION 68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM. 69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS 70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT 73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS 74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS 75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT 76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER 77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES 90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION 95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT City of Grand Terrace Check Register Index D.8.a Packet Pg. 119 At t a c h m e n t : C h e c k R e g i s t e r A c c o u n t I n d e x ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) This page left intentionally blank. D.8.a Packet Pg. 120 At t a c h m e n t : C h e c k R e g i s t e r A c c o u n t I n d e x ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) City of Grand Terrace Check Register Report For the period ending February 29, 2020 D.8.b Packet Pg. 121 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) This page left intentionally blank. D.8.b Packet Pg. 122 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice # E 10-185-255-000-000 1,630.74 1,630.74 1,630.74 E 10-380-250-000-000 660.00 660.00 660.00 77052 02/10/2020 COUNTY OF RIVERSIDE AN0000001887 JAN2020 ANIMAL SHELTER SERVICES 02/06/2020 E 10-190-250-000-000 2,000.00 2,000.00 2,000.00 77051 02/10/2020 BENSON PRODUCTIONS 1390 AUDIO/VISUAL SVCS FOR CITY COUNCIL, PLAN 12/24/2019 B 23-250-10-00 166.66 166.66 333.32 77050 02/10/2020 BARTEL ASSOCIATES LLC 20-023 GASBS 75 INFORMATION REPORT 01/22/2020 B 23-250-10-00 166.66 166.66 2061782 FEB 2020 EMP PAID FLEX SPEND/DEP CARE 02/04/2020 B 23-250-20-00 134.56 134.56 134.56 77049 02/10/2020 AMERICAN FIDELITY ASSURANCE CO 2059074 JAN 2020 EMP PAID FLEX SPEND/DEP CARE 01/03/2020 E 10-195-257-000-000 2,177.00 2,177.00 7,514.50 77048 02/10/2020 AMERICAN FIDELITY ASSURANCE CO D117647 FEB 2020 EMPLOYEE CANCER & ACCIDENT INS 02/01/2020 E 10-195-257-000-000 5,337.50 5,337.50 1770320 REMOVE AND REPLACE-LIBRARY AC6 HW ACT 05/10/2019 Inv. Date Amount Paid Check Total 77047 02/10/2020 ACCO ENGINEERED SYSTEMS 733713 JUNE 2019 MAINTENANCE SERVICE 06/01/2019 Check #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 D.8.b Packet Pg. 123 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 E 22-425-312-000-000 3,404.29 3,404.29 E 22-425-312-000-000 5,444.06 5,444.06 10-2019-001 CDBG SENIOR NUTRITION MEAL PROGRAM JU 10/28/2019 B 10-022-71-00 115.44 115.44 115.44 77057 02/10/2020 FAMILY SERVICES ASSOCIATION 01-2019-001 CDBG SENIOR NUTRITION MEAL PROGRAM OC 01/29/2020 B 10-022-70-00 955.60 955.60 955.60 77056 02/10/2020 EYEMED FIDELITY SECURITY LIFE 164198235 FEB 2020 EMPLOYEE PAID VISION INSURANCE 01/21/2020 E 10-175-230-000-000 25.00 25.00 2,029.20 77055 02/10/2020 DENTAL HEALTH SERVICES 1772323 FEB 2020 EMPLOYEE PAID DENTAL INSURANC 01/16/2020 E 10-175-230-000-000 666.60 666.60 0000016343-DM RETURNED CHECK FEE 01/06/2020 E 10-175-230-000-000 668.80 668.80 B3299775-2 FY 2019-20 PUBLIC HEARING & BID NOTICE ADV 01/06/2020 E 22-425-314-000-000 668.80 668.80 B3292178-2 FY 2019-20 PUBLIC HEARING & BID NOTICE ADV 01/06/2020 E 10-195-245-000-000 129.76 129.76 129.76 77054 02/10/2020 DAILY JOURNAL CORPORATION B328868-A FY 2019-20 PUBLIC HEARING & BID NOTICE ADV 01/06/2020 77053 02/10/2020 COUNTY OF RIVERSIDE TLMA ADM TL0000015084 DEC19 SLF FEES 01/23/2020 D.8.b Packet Pg. 124 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 10-2019-6828 E 10-450-245-000-000 88.50 88.50 313.50 E 10-450-245-000-000 225.00 225.00 388482 JAN2020 GOPHER CONTROL AT ROLLINS PARK 01/27/2020 E 10-172-268-000-000 209.00 209.00 209.00 77060 02/10/2020 GOPHER PATROL 389559 JAN2020 GOPHER CONTROL AT DOG PARK 01/24/2020 E 10-450-245-000-000 5.58 5.58 5.58 77059 02/10/2020 LUIS GARDEA 172REIMB-01-LG REIMBURSEMENT FOR ICC EXAM - L. GARDEA 01/31/2020 1,378.23 18,759.02 77058 02/10/2020 FRUIT GROWERS SUPPLY 92115314 SLIP FIX, COUPLERS FOR PICO PARK 01/24/2020 1,544.09 11-2019-6828 CDBG SR CENTER COORDINATOR NOV19 12/16/2019 E 22-425-312-000-000 1,378.23 1,634.64 09-2019-040 CDBG SR CENTER COORDINATOR SEP19 10/17/2019 E 22-425-312-000-000 1,544.09 1,678.44 12-2019-6828 CDBG SR CENTER COORDINATOR DEC19 01/14/2020 E 22-425-312-000-000 1,634.64 1,775.69 07-2019-040 CDBG SR CENTER COORDINATOR JUL19 09/11/2019 E 22-425-312-000-000 1,678.44 1,899.58 08-2019-040 CDBG SR CENTER COORDINATOR AUG19 02/06/2020 E 22-425-312-000-000 1,775.69 CDBG SR CENTER COORDINATOR OCT19 11/25/2019 E 22-425-312-000-000 1,899.58 D.8.b Packet Pg. 125 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 E 10-185-218-000-000 69.90 E 10-450-245-000-000 75.93 145.83 E 10-195-245-000-000 108.94 E 10-450-245-000-000 54.00 162.94 8210142 SUPPLIES FOR PARKS AND CODE FY 2019-202 08/23/2019 E 10-450-245-000-000 165.02 165.02 2034505 SUPPLIES FOR CITY HALL, PARKS FY 2019-202 12/17/2019 E 10-195-245-000-000 167.32 167.32 9044283 SUPPLIES FOR PARKS FY 2019-2020 10/31/2019 E 10-195-245-000-000 88.09 E 62-120-220-000-000 81.97 170.06 273838 SUPPLIES FOR CITY HALL FY 2019-2020 10/10/2019 E 10-450-245-000-000 218.31 218.31 3021912 SUPPLIES FOR PARKS AND LIGHT UP GT 11/26/2019 E 10-450-245-000-000 64.74 E 62-120-220-000-000 205.91 270.65 4272155 SUPPLIES FOR PARKS FY 2019-2020 09/16/2019 E 10-175-218-000-000 455.43 455.43 3270862 SUPPLIES FOR PARKS AND LIGHT UP GT 11/26/2019 E 10-450-245-000-000 88.94 88.94 88.94 77062 02/10/2020 HOME DEPOT CREDIT SERVICE 8272950 NEW TOOLS FOR MAINTENANCE 01/10/2020 77061 02/10/2020 GRAINGER 9403211304 LIGHTS AT ROLLINS PARK 01/07/2020 D.8.b Packet Pg. 126 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 4271482 E 10-450-245-000-000 51.74 51.74 E 10-195-245-000-000 68.72 68.72 8033207 SUPPLIES FOR PARKS FY 2019-2020 11/21/2019 E 10-195-245-000-000 68.99 68.99 2272759 SUPPLIES FOR CITY HALL FY 2019-2020 01/06/2020 E 10-195-245-000-000 70.57 70.57 1231984 SUPPLIES FOR CITY HALL FY 2019-2020 09/19/2019 E 10-450-245-000-000 95.52 95.52 2214384 SUPPLIES FOR LIGHT UP GT 11/27/2019 E 10-450-245-000-000 95.89 95.89 3213421 SUPPLIES FOR PARKS FY 2019-2020 11/06/2019 E 10-195-245-000-000 62.39 E 10-450-245-000-000 38.81 101.20 271765 SUPPLIES FOR PARKS FY 2019-2020 09/10/2019 E 10-450-245-000-000 112.01 112.01 8045384 SUPPLIES FOR PARKS AND CITY HALL FY 2019 09/12/2019 E 10-450-245-000-000 117.36 117.36 2275726 SUPPLIES FOR PARKS FY 2019-2020 11/07/2019 E 10-450-245-000-000 131.25 131.25 5274634 SUPPLIES FOR PARKS FY 2019-2020 08/08/2019 E 10-195-245-000-000 37.57 E 10-450-245-000-000 107.92 145.49 7272687 SUPPLIES FOR PARKS FY 2019-2020 09/23/2019 SUPPLIES FOR PARKS AND CITY HALL FY 2019 09/06/2019 D.8.b Packet Pg. 127 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 9270523 E 10-110-270-000-000 48.04 48.04 48.04 77065 02/10/2020 LEAGUE OF CALIFORNIA CITIES LOC-2020-SR COUNCILMEMBER ROBLES LEAGUE OF CITIES 01/24/2020 E 10-140-250-000-000 2,831.92 E 32-200-250-000-000 468.08 3,300.00 3,300.00 E 10-110-142-000-000 249.23 249.23 518.65 77064 02/10/2020 LANCE SOLL AND LUNGHARD LLP 36337 2019 STATE CONTROLLER REPORT 01/31/2020 E 10-110-142-000-000 269.42 269.42 JAN-2020-WH JAN 2020 HEALTH REIMBURSEMENT 01/28/2020 1.89 2,938.85 77063 02/10/2020 WILLIAM HUSSEY FEB-2020-WH FEB 2020 HEALTH REIMBURSEMENT 01/28/2020 5.37 721162 SUPPLIES FOR LIGHT UP GT 12/02/2019 E 62-120-220-000-000 1.89 34.56 8274674 SUPPLIES FOR PARKS FY 2019-2020 10/22/2019 E 10-450-245-000-000 5.37 39.91 9272105 SUPPLIES FOR CITY HALL FY 2019-2020 12/20/2019 E 10-195-245-000-000 34.56 42.82 271471 SUPPLIES FOR CITY HALL 12/09/2019 E 10-195-245-000-000 39.91 SUPPLIES FOR PARKS FY 2019-2020 11/20/2019 E 10-450-245-000-000 42.82 D.8.b Packet Pg. 128 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 E 10-190-210-000-000 271.52 271.52 E 10-190-210-000-000 445.48 445.48 411132681001 TONER 12/03/2019 E 10-190-210-000-000 457.59 457.59 382496965001 KITCHEN SUPPLIES AND SHEDDER 09/26/2019 E 10-190-210-000-000 460.08 460.08 344793593001 TONER AND SUPPLIES 07/22/2019 E 10-190-210-000-000 757.60 757.60 379443012001 FUSER KIT FOR PRINTER 09/18/2019 E 10-190-210-000-000 1,235.68 1,235.68 411129632001 TONER AND COFFEE 12/04/2019 0.00 0.00 77070 02/10/2020 OFFICE DEPOT 359317639001 TONER FOR CITY HALL 08/09/2019 E 10-370-250-125-000 2,125.00 2,125.00 2,125.00 77069 02/10/2020 OFFICE DEPOT E 10-625-220-000-000 524.41 524.41 524.41 77068 02/10/2020 MOORE IACOFANO GOLTSMAN INC 0062489 DEC19 ENVIRONMENTAL SERVICES 01/13/2020 E 10-110-142-000-000 596.19 596.19 596.19 77067 02/10/2020 LYNN MERRILL 20-3 SEP19 NPDES SERVICES 10/14/2019 77066 02/10/2020 DARCY MCNABOE FEB-2020-DM FEB 2020 HEALTH REIMBURSEMENT 01/28/2020 D.8.b Packet Pg. 129 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 381199071001 62.27 65.91 393004419001 PLANNING OFFICE SUPPLIES 10/23/2019 E 10-370-210-000-000 62.27 66.97 402554341001 PAPER 11/14/2019 E 10-190-210-000-000 65.91 67.87 417489973001 PW SUPPLIES 12/17/2019 E 10-175-210-000-000 66.97 68.17 427374326001 OFFICE SUPPLIES 01/13/2020 E 10-125-210-000-000 67.87 82.44 413615209001 KITCHEN SUPPLIES AT CITY HALL 12/10/2019 E 10-190-210-000-000 68.17 83.02 388471373001 FINANCE OFFICE SUPPLIES 10/10/2019 E 10-140-210-000-000 82.44 96.96 413615955001 CUPS 12/10/2019 E 10-190-210-000-000 83.02 226.21 349219675001 PAPER 07/26/2019 E 10-190-210-000-000 96.96 247.57 359318613001 PAPER 08/09/2019 E 10-190-210-000-000 226.21 248.50 398931123001 PAPER 11/06/2019 E 10-190-210-000-000 247.57 PAPER AND PAPER TOWELS 09/23/2019 E 10-190-210-000-000 248.50 D.8.b Packet Pg. 130 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 344876487001 433228912001 PLANNING OFFICE SUPPLIES 01/23/2020 E 10-370-210-000-000 22.98 22.98 433229053001 CALENDAR FOR PLANNING DEPT 01/24/2020 E 10-370-210-000-000 31.71 31.71 394776434001 KITCHEN SUPPLIES 10/25/2019 E 10-190-210-000-000 35.24 35.24 393004118001 PLANNING OFFICE SUPPLIES 10/22/2019 E 10-370-210-000-000 39.86 39.86 387447381001 PW SUPPLIES 10/08/2019 E 10-175-210-000-000 43.92 43.92 433229052001 PLANNING OFFICE SUPPLIES 01/23/2020 E 10-370-210-000-000 45.52 45.52 427336967001 COFFEE 01/13/2020 E 10-190-210-000-000 50.57 50.57 396817477001 COFFEE 10/31/2019 E 10-190-210-000-000 51.87 51.87 387612938001 BINDERS 10/09/2019 E 10-125-210-000-000 54.36 54.36 56.33 PW SUPPLIES 07/22/2019 E 10-175-210-000-000 56.13 56.13 405307553001 PW SUPPLIES 11/20/2019 E 10-175-210-000-000 56.33 D.8.b Packet Pg. 131 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 394776474001 E 10-120-220-000-000 1,301.88 1,301.88 1,301.88 E 10-380-250-000-000 1,212.40 1,212.40 1,212.40 77073 02/10/2020 REED PRINTING INC 23720 2020 GT ACTIVITY GUIDE 01/21/2020 E 10-380-250-000-000 1,186.22 1,186.22 1,186.22 77072 02/10/2020 PRECISION CABLING SERVICES 1142 CITY HALL CABLING FOR WIFI UPGRADES 12/11/2019 E 10-175-210-000-000 5.16 5.16 5,515.11 77071 02/10/2020 ON SITE COMPUTING 53007029 AFTER HOURS SUPPORT 01/17/2020 E 10-370-210-000-000 3.12 12.39 411132682001 PW SUPPLIES 12/04/2019 E 10-172-210-000-000 3.09 E 10-175-210-000-000 3.09 E 10-185-210-000-000 3.09 E 10-175-210-000-000 12.67 12.67 387447497001 CITY HALL SUPPLIES 10/08/2019 KITCHEN SUPPLIES 10/25/2019 E 10-190-210-000-000 15.99 15.99 346858268001 PW SUPPLIES 07/23/2019 433229054001 PLANNING DEPT OFFICE SUPPLIES 01/27/2020 E 10-370-210-000-000 16.15 16.15 427374952001 CITY MANAGER OFFICE SUPPLIES 01/11/2020 E 10-125-210-000-000 20.42 20.42 D.8.b Packet Pg. 132 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 E 10-172-250-100-000 975.00 975.00 E 20-100-245-000-000 720.00 720.00 720.00 77079 02/10/2020 WILLDAN 002-21806 OCT19 PUBLIC WORK SERVICES 11/01/2019 E 10-190-238-000-000 78.00 78.00 78.00 77078 02/10/2020 WEST COAST ARBORISTS INC 156271 DEC19 TREE MAINTENANCE 12/31/2019 E 10-450-245-000-000 10.65 10.65 219.01 77077 02/10/2020 SPARKLETTS 16179154 011820 JAN 2020 WATER FILTER SYSTEM 01/18/2020 E 10-195-245-000-000 71.05 71.05 96978117-001 HUNTER DIAPHRAGM ASSEMBLY 01/29/2020 E 10-195-245-000-000 137.31 137.31 96933644-001 VALVE FOR MAIN ST IRRIGATION 01/23/2020 E 10-120-250-000-000 506.25 506.25 506.25 77076 02/10/2020 SITEONE LANDSCAPE SUPPLY 96913471-001 2 SOLENOID FOR BARTON RD 01/22/2020 E 10-110-270-000-000 16.23 16.23 37.25 77075 02/10/2020 RSG INC I005524 FY 2019-20 SB 2 GRANT APPLICATION SERVICE 11/30/2019 E 10-110-270-000-000 21.02 21.02 LOC-2020-SR2 LEAGUE OF CITIES TRANSPORTATION FOR CO 01/22/2020 77074 02/10/2020 SYLVIA ROBLES LOC-2020-SR3 LEAGUE OF CITIES TRANSPORTATION FOR CO 01/23/2020 D.8.b Packet Pg. 133 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 E 10-805-238-000-000 137.44 6,482.28 6,482.28 E 10-370-270-000-000 3,520.00 E 10-450-245-000-000 1,001.45 E 10-450-246-000-000 16.69 E 10-175-272-000-000 127.67 E 10-190-211-000-000 20.90 E 10-195-245-000-000 36.16 E 10-140-220-000-000 19.05 E 10-175-218-000-000 704.88 E 10-175-220-000-000 51.75 E 10-125-265-000-000 65.00 E 10-125-270-000-000 135.80 E 10-140-210-000-000 11.54 E 10-120-265-000-000 10.00 E 10-120-270-000-000 81.00 E 10-125-220-000-000 15.00 E 10-110-210-000-000 101.94 E 10-110-270-000-000 370.85 E 10-120-220-000-000 55.16 E 10-120-220-000-000 161.63 161.63 161.63 77081 02/20/2020 ARROWHEAD CREDIT UNION JAN 2020 VISA JAN2020-FEB2020 VISA CHARGES 02/03/2020 E 10-172-250-100-000 378.00 378.00 2,109.00 77080 02/20/2020 ACCENT GRAPHICS AND DESIGN 20-1374 2020 STATE OF THE CITY POSTCARDS 02/03/2020 E 10-172-250-100-000 756.00 756.00 00415759 SCE HIGHGROVE GRADING 01/20/2020 00415760 TRACT 18071 ROUGH GRADE 01/20/2020 D.8.b Packet Pg. 134 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 207.80 B 10-022-68-00 171.78 E 10-110-140-000-000 15.50 E 10-140-140-000-000 20.52 E 10-120-265-000-000 600.00 600.00 6,770.00 77088 02/20/2020 MIDAMERICA ADMIN RETIREMENT PAY DATE 1/2/20 RETIREMENT CONTRIBUTIONS FOR PAY DATE 01/02/2020 E 10-120-265-000-000 6,170.00 6,170.00 2791 LEAGUE OF CA CITIES MEMBERSHIP DUES 01/25/2020 E 10-110-270-000-000 40.00 40.00 40.00 77087 02/20/2020 LEAGUE OF CALIFORNIA CITIES 628205 2020 MEMBERSHIP DUES 01/01/2020 E 10-175-210-000-000 37.64 37.64 37.64 77086 02/20/2020 LEAGUE OF CA CITIES INLAND EMP LOC-2020-SR4 LEAGUE OF CITIES I.E. DINNER FOR S. ROBLES 01/27/2020 E 16-900-254-000-000 3,825.93 3,825.93 3,825.93 77085 02/20/2020 GRAINGER 9422328485 ALL IN ONE SCREWDRIVER FOR JORGE 01/24/2020 E 10-195-245-000-000 595.00 595.00 595.00 77084 02/20/2020 CLEAN STREET 96379 JAN2020 STREET SWEEPING SERVICE 01/31/2020 E 10-140-250-000-000 4,190.00 4,190.00 4,190.00 77083 02/20/2020 CHAMPION FIRE SYSTEMS INC 53647 FIRE ALARM SERVICE 01/20/2020 77082 02/20/2020 AVENU MUNISERVICES INV06-008127 JAN 2020 BUSINESS LICENSE RENEWAL SERV 01/31/2020 D.8.b Packet Pg. 135 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 E 10-120-210-000-000 3.01 3.01 439.95 E 10-120-210-000-000 26.18 E 10-175-210-000-000 7.30 33.48 357148223001 OFFICE SUPPLIES - CITY MANAGER 08/06/2019 E 10-190-210-000-000 50.45 50.45 357147370001 OFFICE SUPPLIES - PUBLIC WORKS 08/06/2019 E 10-190-210-000-000 60.35 60.35 440122707001 CITY HALL KITCHEN SUPPLIES 02/07/2020 E 10-120-210-000-000 98.77 98.77 440408114001 INK/TONER CARTRIDGE 02/07/2020 E 10-190-210-000-000 193.89 193.89 386589360001 OFFICE SUPPLIES - CITY MANAGER 10/08/2019 77090 02/20/2020 OFFICE DEPOT 440408724001 COPY PAPER 02/07/2020 E 10-195-245-000-000 555.00 E 10-450-245-000-000 1,110.00 1,665.00 1,665.00 77089 02/20/2020 MORAN JANITORIAL SERVICES LLC 1671 JAN2020 JANITORIAL SERVICES 02/04/2020 B 10-022-68-00 42.90 E 10-110-140-000-000 9.00 51.90 396.46 E 10-110-140-000-000 15.50 E 10-140-140-000-000 8.21 136.76 PAYDATE 01/30/ RETIREMENT CONTRIBUTIONS FOR PAY DATE 01/30/2020 PAYDATE 1/16/2 RETIREMENT CONTRIBUTIONS FOR PAY DATE 01/16/2020 B 10-022-68-00 113.05 D.8.b Packet Pg. 136 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 E 10-195-257-000-000 5,337.50 5,337.50 5,337.50 E 10-120-220-000-000 883.26 883.26 883.26 77097 02/28/2020 ACCO ENGINEERED SYSTEMS 746590 DEC19 HVAC MAINT. & REPAIR SERVICES 12/01/2019 E 10-120-220-000-000 256.08 256.08 256.08 77096 02/20/2020 WIRZ AND CO 109760 2020 ACTIVITY GUIDE EDDM MAILING 01/24/2020 E 62-120-220-000-000 834.82 834.82 834.82 77095 02/20/2020 UPDOG 5429 WALK ON BLUE MOUNTAIN BANNER 01/30/2020 77094 02/20/2020 SUNBELT RENTALS INC 96663189-0001 LIGHT TOWER RENTAL 12/06/2019 E 10-450-238-000-000 1,288.79 E 16-510-238-000-000 1,076.04 5,316.01 5,316.01 E 10-172-238-000-000 51.35 E 10-175-238-000-000 51.34 E 10-190-238-000-000 2,848.49 E 10-370-210-000-000 2.00 2.00 2.00 77093 02/20/2020 SO CA EDISON COMPANY JAN2020 JAN2020 EDISON 02/01/2020 E 10-110-142-000-000 144.60 144.60 144.60 77092 02/20/2020 SB COUNTY ASSESSOR 108579-2 NOV 2019 MONTHLY PARCEL MAP REVISIONS 10/10/2019 77091 02/20/2020 SYLVIA ROBLES FEB-2020-SR1 FEB 2020 HEALTH REIMBURSEMENT 02/19/2020 D.8.b Packet Pg. 137 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 E 10-125-210-000-000 182.57 182.57 182.57 E 10-625-220-000-000 96.25 96.25 3,881.84 77103 02/28/2020 OFFICE DEPOT 435307432001 OFFICE SUPPLIES 01/29/2020 E 74-175-250-000-000 3,785.59 3,785.59 20-6 DEC20 NPDES SERVICES 01/09/2020 E 10-110-142-000-000 596.19 596.19 596.19 77102 02/28/2020 LYNN MERRILL HSIP-20-5 HSIP GUARDRAIL 01/10/2020 E 10-140-250-000-000 2,025.00 2,025.00 2,025.00 77101 02/28/2020 DARCY MCNABOE MAR-2020-DM H MAR 2020 HEALTH REIMBURSEMENT 02/26/2020 E 10-190-255-000-000 3,367.65 3,367.65 7,449.65 77100 02/28/2020 HINDERLITER DE LLAMAS ASSOC 0027681-IN JAN20-MAR20 PROPERTY TAX CONTRACT SER 02/03/2020 E 10-190-255-000-000 4,082.00 4,082.00 AR 20-056 JUL 28, 19 - OCT 5, 19 SCHOOL CROSSING SVC 10/25/2019 E 25-600-255-000-000 3,116.00 3,116.00 7,200.00 77099 02/28/2020 COLTON JT UNIFIED SCHOOL DISTR AR 20-157 OCT 6, 19 - JAN 11 20 SCHOOL CROSSING SVC 02/10/2020 E 25-600-255-000-000 4,084.00 4,084.00 193351 PRESTON SIGNAL MODIFICATION CONST MGM 08/13/2019 77098 02/28/2020 ALBERT A WEBB ASSOCIATES 193234 PRESTON SIGNAL MODIFICATION CONST MGM 07/27/2019 D.8.b Packet Pg. 138 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 E 10-410-250-000-000 530.18 530.18 235,907.32 E 10-410-250-000-000 559.72 559.72 18991 1ST QTR 2019/20 OVERTIME CHARGES FIREWO 12/12/2019 E 10-410-250-000-000 984.62 984.62 18993 1ST QTR 2019/20 OVERTIME CHARGES NIGHT 12/12/2019 E 10-410-250-000-000 1,211.84 1,211.84 18989 1ST QTR 2019/20 OVERTIME CHARGES TRAFFI 12/12/2019 E 10-410-220-000-000 7,571.67 E 10-410-250-000-000 6,601.49 14,173.16 18992 1ST QTR 2019/20 OVERTIME CHARGES QUALIT 12/12/2019 E 10-410-256-000-000 20,586.85 E 14-411-256-000-000 1,181.15 21,768.00 18975 1ST QTR 2019/20 OVERTIME & GENERAL SERV 12/12/2019 E 10-410-250-000-000 31,308.80 31,308.80 19242 LAW ENFORCEMENT SERVICES INCREASED Q 02/06/2020 E 10-410-256-000-000 156,397.81 E 14-411-256-000-000 8,973.19 165,371.00 18990 1ST QTR 2019/20 OVERTIME CHARGES PROAC 12/12/2019 E 10-380-250-000-000 5,434.00 5,434.00 5,434.00 77105 02/28/2020 SB COUNTY SHERIFF 19241 MOTNHLY LAW ENFORCEMENT SERVICES 02/06/2020 77104 02/28/2020 ON SITE COMPUTING 53007047 IT SERVICES - FY 2019-20 02/01/2020 D.8.b Packet Pg. 139 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 E 65-425-142-000-000 647.97 E 74-175-142-000-000 64.80 25,622.44 25,622.44 E 10-450-142-000-000 1,295.95 E 16-175-142-000-000 2,267.91 E 52-400-142-000-000 129.59 E 10-185-142-000-000 647.97 E 10-190-142-000-000 2,263.07 E 10-370-142-000-000 1,425.54 E 10-140-142-000-000 647.97 E 10-172-142-000-000 518.38 E 10-175-142-000-000 2,073.51 B 10-022-61-00 9,649.87 E 10-120-142-000-000 2,693.96 E 10-125-142-000-000 1,295.95 B 10-022-62-00 7,635.71 7,635.71 7,635.71 15926262 02/07/2020 CA PUB EMPLOYEES RETIRE SYSTE 02012020 HPERS FEB 2020 HEALTH INSURANCE PREMIUMS FOR 02/01/2020 E 46-900-327-000-000 99,762.25 99,762.25 99,762.25 15886985 02/21/2020 PUBLIC EMPLOYEES RETIREMENT PAYDTE 0130202 RETIREMENT CONTRIBUTIONS FOR PAY DATE 01/30/2020 E 10-805-238-000-000 278.22 278.22 278.22 77108 02/28/2020 TSR CONSTRUCTION AND INSPECTI 1/PARTIAL PRESTON SIGNAL CONSTRUCTION 02/14/2020 77107 02/28/2020 TIME WARNER CABLE 0007245020720 FEB 2020 SR CTR CABLE INTERNET BLDG3 02/07/2020 E 10-190-238-000-000 114.45 E 10-805-238-000-000 178.29 292.74 292.74 77106 02/28/2020 SPARKLETTS 9637116 020120 JAN 2020 BOTTLED WATER SERVICES FOR CIT 02/01/2020 D.8.b Packet Pg. 140 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 2,052.42 2,052.42 Total Checks:517,644.67 E 10-175-272-000-000 1,284.34 E 10-185-272-000-000 271.68 E 65-425-272-000-000 496.40 B 10-022-63-00 1,829.56 1,829.56 1,829.56 63746521 02/06/2020 WEX BANK 63746521 JAN-FEB20 VEHICLE FUEL CHEVRON 02/11/2020 15961635 02/21/2020 CALPERS 457 PLAN PAYDATE 01302 EMPLOYEE DEFERRED COMPENSATION 457 P 01/30/2020 E 65-425-142-000-000 647.82 E 74-175-142-000-000 64.78 22,301.18 22,301.18 E 10-450-142-000-000 906.94 E 16-175-142-000-000 1,813.89 E 52-400-142-000-000 64.78 E 10-185-142-000-000 647.82 E 10-190-142-000-000 2,263.07 E 10-370-142-000-000 1,036.51 E 10-140-142-000-000 647.82 E 10-172-142-000-000 518.25 E 10-175-142-000-000 2,073.01 B 10-022-61-00 7,627.55 E 10-120-142-000-000 2,693.31 E 10-125-142-000-000 1,295.63 15956745 02/21/2020 CA PUB EMPLOYEES RETIRE SYSTE 03012020 HPERS MAR 2020 PERS HEALTH INSURANCE FOR EMP 02/14/2020 D.8.b Packet Pg. 141 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 2/29/2020 Cynthia A. Fortune, Assistant City Manager City of Grand Terrace IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF. D.8.b Packet Pg. 142 At t a c h m e n t : F e b - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k R e g i s t e r s ) City of Grand Terrace Check Register Report For the period ending March 31, 2020 D.8.c Packet Pg. 143 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k This page left intentionally blank. D.8.c Packet Pg. 144 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 77109 03/06/2020 ALESHIRE AND WYNDER LLP 55226 FY 2019-20 LEGAL SERVICES - GENERAL 01/30/2020 Check #Date Vendor Invoice Description E 10-160-250-000-000 11,652.50 11,652.50 55229 FY 2019-20 LEGAL SERVICES - PLANNING 01/30/2020 Inv. Date Amount Paid Check Total E 10-160-250-100-000 3,570.00 3,570.00 55232 FY 2019-20 LEGAL SERVICES - LABOR NEGOTIATI 01/30/2020 E 10-160-250-000-000 7,348.50 7,348.50 55239 FY 2019-20 LEGAL SERVICES - SPECIAL PROJECT 01/30/2020 E 10-160-250-000-000 1,794.50 1,794.50 55227 FY 2019-20 LEGAL SERVICES - LITIGATION 01/30/2020 E 10-160-250-000-000 1,828.50 1,828.50 55230 FY 2019-20 LEGAL SERVICES - CODE ENFORCEME 01/30/2020 E 10-160-250-000-000 102.50 102.50 55231 FY 2019-20 LEGAL SERVICES - CITY REAL PROPER 01/30/2020 E 10-160-250-000-000 861.50 861.50 55228 FY 2019-20 LEGAL SERVICES - PERSONNEL 01/30/2020 E 10-160-250-000-000 14.76 14.76 27,172.76 77110 03/06/2020 CENTURYLINK 89490737 FEB 2020 PHONE & INTERNET SERVICE 02/17/2020 E 10-190-235-000-000 1,332.70 1,332.70 1,332.70 77111 03/06/2020 CITY NEWSPAPER GROUP 31835 GT CITY NEWS DISPLAY FOR FIRE CODE NOTICE 02/10/2020 E 10-125-230-000-000 231.35 231.35 D.8.c Packet Pg. 145 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 31874 231.35 462.70 77112 03/06/2020 DENTAL HEALTH SERVICES 1792988 MAR 2020 EMPLOYEE PAID DENTAL INSURANCE 02/16/2020 CANCELLED HEARING NOTICE 02/13/2020 E 10-125-230-000-000 231.35 B 10-022-70-00 955.60 955.60 955.60 77113 03/06/2020 FOX OCCUPATIONAL MEDICAL CTR 193080-36349-11 INITIAL EXAM & TETANUS ; J. NEGRETE 12/04/2019 E 10-185-220-000-000 73.69 E 10-370-220-000-000 73.68 147.37 192970-35311-11 INITIAL EXAM: E. MORALES 08/21/2019 E 10-175-220-000-000 310.47 310.47 150362-36292-11 INTERMEDIATE INITIAL EXAM- S. TILLMAN 11/20/2019 1,784.83 77115 03/06/2020 QUADIENT LEASING USA INC 15986732 IN6-7 SERIES INK CARTRIGE FOR POSTAGE MACH 02/10/2020 E 10-175-220-000-000 147.37 147.37 605.21 77114 03/06/2020 HERMAN HILKEY JAN-DEC2020 RE 2020 LIFE INSURANCE REIMBURSEMENT 03/03/2020 77116 03/06/2020 SO CA GAS COMPANY JAN20 SOCALGA JAN20 MONTHLY GAS SERVICE 02/06/2020 E 10-110-142-000-000 1,784.83 1,784.83 E 10-190-238-000-000 1,372.53 E 10-805-238-000-000 286.97 1,659.50 E 10-190-211-000-000 301.12 301.12 301.12 D.8.c Packet Pg. 146 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total DEC19 SOCALGAS 2,790.72 DEC19 MONTHLY GAS SERVICE 01/08/2020 77117 03/06/2020 TIME WARNER CABLE 0197046021620 FEB 2020 CITY HALL CABLE 02/16/2020 E 10-190-238-000-000 731.47 E 10-805-238-000-000 399.75 1,131.22 E 10-190-238-000-000 105.73 105.73 105.73 77118 03/20/2020 ACCO ENGINEERED SYSTEMS 1819271 COUNCIL CHAMBERS HEATER 01/28/2020 10,271.27 77120 03/20/2020 BENSON PRODUCTIONS 1418 VIDEOGRAPHER SVCS-COUNCIL NTG FEB2020 02/27/2020 E 10-195-257-000-000 396.39 396.39 396.39 77119 03/20/2020 ARROWHEAD CREDIT UNION FEB 2020 VISA FEB2020-MAR2020 VISA CHAGES 03/03/2020 E 10-380-250-000-000 740.00 740.00 1410 VIDEOGRAPHER SVCS-CITY COUNCIL MTGS 01/31/2020 E 10-190-220-000-000 10,271.27 10,271.27 E 10-380-250-000-000 425.00 425.00 1420 VIDEOGRAPHER SVCS-SP MTG 02/21/2020 E 10-380-250-000-000 580.00 580.00 1425 VIDEOGRAPHER SVCS-STATE OF THE CITY 03/03/2020 E 10-380-250-000-000 375.00 375.00 2,120.00 77121 03/20/2020 BLUE RIBBON INK AND THREAD 2029 500 "I HIKED BLUE MTN" STICKERS 02/25/2020 E 10-120-220-000-000 54.00 54.00 54.00 D.8.c Packet Pg. 147 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 77122 03/20/2020 DUNN EDWARDS CORP 201835236 CURB PAINTING @ CITY HALL 03/04/2020 E 10-195-245-000-000 47.77 47.77 47.77 77123 03/20/2020 EYEMED FIDELITY SECURITY LIFE 164236042 MAR2020 EMPL PAID VISIONS INS 03/19/2020 B 10-022-71-00 127.56 127.56 127.56 77124 03/20/2020 FOX OCCUPATIONAL MEDICAL CTR 116546 PRE EMPL PHYSICAL D. ORTIZ 2/3/2020 & 2/12/202 03/04/2020 E 10-125-220-000-000 100.00 100.00 100.00 77125 03/20/2020 HDL SOFTWARE LLC 0015708-IN PERMIT TRACKING SOFTWARE 02/07/2020 E 10-172-250-000-000 2,233.70 2,233.70 2,233.70 77126 03/20/2020 WILLIAM HUSSEY MAR-2020-BH HL MAR-2020-BH-HEALTH REIMB 03/19/2020 E 10-110-142-000-000 269.42 269.42 269.42 77127 03/20/2020 LINCOLN NATIONAL LIFE INSURANC LCLN MAR 2020 MAR 2020 LIFE/ADD/DEP/LTD 03/01/2020 E 10-140-142-000-000 20.06 E 10-172-142-000-000 6.32 E 10-175-142-000-000 29.52 B 10-022-66-00 1,188.79 E 10-120-142-000-000 66.11 E 10-125-142-000-000 18.77 E 16-175-142-000-000 30.84 E 52-400-142-000-000 3.40 E 65-425-142-000-000 3.80 E 10-185-142-000-000 22.49 E 10-370-142-000-000 62.26 E 10-450-142-000-000 9.81 D.8.c Packet Pg. 148 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 1,465.69 77128 03/20/2020 ON SITE COMPUTING 53009019 IT SERVICES - APRIL2020 03/01/2020 E 73-370-142-000-000 1.05 E 74-175-142-000-000 2.47 1,465.69 E 10-380-250-000-000 4,370.00 4,370.00 4,370.00 77129 03/20/2020 SO CA EDISON COMPANY NOV19-FEB20 ED NOV19-FEB 2020 ENERGY USAGE 03/20/2020 E 10-450-238-000-000 1,205.07 E 16-510-238-000-000 21,737.28 E 26-600-238-000-000 199.20 E 10-172-238-000-000 54.26 E 10-175-238-000-000 54.26 E 10-190-238-000-000 2,512.59 26,321.06 77130 03/20/2020 SO CAL LOCKSMITH 46427 KEYS FOR PICO PARK 03/05/2020 E 26-601-238-000-000 166.00 E 26-602-238-000-000 232.40 E 26-603-238-000-000 40.00 E 10-450-245-000-000 29.72 29.72 46441 KEYS FOR CITY HALL 03/06/2020 E 26-604-238-000-000 120.00 26,321.06 294.67 E 10-195-245-000-000 12.54 12.54 42.26 77131 03/20/2020 SPARKLETTS 9637116 FEB WTR SRVCS FOR CITY HALL & SR CTR 03/01/2020 E 10-190-238-000-000 135.40 E 10-805-238-000-000 159.27 294.67 D.8.c Packet Pg. 149 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 17103357 77132 03/20/2020 ST FRANCIS ELECTRIC 17103366 DEC19 RESPONSE BILLING 12/31/2019 E 10-175-220-000-000 3,380.53 3,380.53 17103368 JAN20 RESPONSE BILLING 01/31/2020 E 16-510-255-000-000 3,895.79 3,895.79 17103364 XMAS DECORATION HANGING 11/30/2019 E 16-510-255-000-000 1,666.80 1,666.80 17103361 OCT19 RESPONSE BILLING 10/31/2019 E 16-510-255-000-000 2,794.50 2,794.50 17103355 JULY19 RESPONSE BILLING 07/31/2019 E 16-510-255-000-000 925.76 925.76 17103369 XMAS DECORATION REMOVAL 01/31/2020 E 16-510-255-000-000 1,166.40 1,166.40 17103359 SEP19 RESPONSE BILLING 09/30/2019 793.20 17103354 JULY19 ROUTINE BILLING 07/31/2019 E 16-510-255-000-000 438.55 E 10-175-220-000-000 888.00 888.00 AUG19 RESPONSE BILLING 08/31/2019 E 16-510-255-000-000 793.20 438.55 17103358 SEP19 ROUTINE BILLING 09/30/2019 E 16-510-255-000-000 438.55 438.55 17103356 AUG19 ROUTINE BILLING 08/31/2019 E 16-510-255-000-000 438.55 438.55 438.55 17103360 OCT19 ROUTINE BILLING 10/31/2019 E 16-510-255-000-000 438.55 D.8.c Packet Pg. 150 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 17103362 NOV19 ROUTINE BILLING 11/30/2019 E 16-510-255-000-000 438.55 438.55 17103367 JAN20 ROUTINE BILLING 01/31/2020 E 16-510-255-000-000 438.55 438.55 17103365 DEC19 ROUTINE BILLING 12/31/2019 E 16-510-255-000-000 438.55 438.55 17103363 NOV19 RESPONSE BILLING 11/30/2019 E 16-510-255-000-000 389.40 438.55 17103370 FEB20 ROUTINE BILLING 02/29/2020 E 16-510-255-000-000 438.55 321.00 19,729.78 77133 03/20/2020 TERRACON CONSULTANTS INC TC86694 EMERGENCY GEOTECH WORK ON VAN BUREN C 11/11/2019 389.40 17103371 FEB20 RESPONSE BILLING 02/29/2020 E 16-510-255-000-000 321.00 E 10-175-257-010-000 1,048.22 1,048.22 1,048.22 77134 03/20/2020 VIKING INVESTMENT PROPERTIES 02252020 VIP REFUND WMP/C&D DEPOSIT FOR 22441 BARTON 02/25/2020 E 10-370-250-000-000 9,663.00 9,663.00 9,663.00 77135 03/20/2020 DOUG WILSON JAN20-JUN20-DW JAN-JUN 2020 DW HEALTH REIMBURSEMENT 03/06/2020 E 10-110-142-000-000 876.70 876.70 876.70 D.8.c Packet Pg. 151 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total MAR 2020 AT&T 77136 03/25/2020 RECONSTRUCTION SERVICES R DEP-12133 RO DEPOSIT REFUND FOR RECONSTRUCTION SVCS 03/25/2020 B 23-505-64-00 2,263.00 2,263.00 2,263.00 77137 03/25/2020 TILTON PACIFIC CONSTRUCTION REF DP - 2241 BA DEPOSIT REFUND FOR TILTON PACIFIC CONST. C 03/25/2020 230.00 77139 03/26/2020 AT AND T FEB 2020 AT&T FEB 2020 AT&T 02/10/2020 B 23-510-04-00 25,559.00 25,559.00 25,559.00 77138 03/26/2020 ANIMAL EMERGENCY CLINIC 140825 AFTER HOURS VETERINARY SERVICES 02/28/2020 E 10-190-235-000-000 1,153.86 E 10-450-235-000-000 224.51 E 10-805-235-000-000 407.90 E 10-185-255-000-000 230.00 230.00 E 10-450-235-000-000 220.15 E 10-805-235-000-000 409.25 E 10-808-235-000-000 324.22 E 10-808-235-000-000 290.09 2,076.36 MAR 2020 AT&T 03/01/2020 E 10-190-235-000-000 1,121.79 1,973.67 77141 03/26/2020 CITY NEWSPAPER GROUP 31925 DRAFT HEARING NOTICE FIRE CODE SW-1 02/25/2020 2,075.41 4,151.77 77140 03/26/2020 AVENU MUNISERVICES INV06-008272 FEB 2020 BUSINESS LICENSE SERVICES 02/29/2020 E 10-125-230-000-000 231.35 231.35 E 10-140-250-000-000 1,973.67 1,973.67 D.8.c Packet Pg. 152 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 92126804 31924 PC HEARING NOTICE ZCA 20-01-2.24.2020 02/25/2020 E 10-125-230-000-000 231.35 231.35 462.70 77142 03/26/2020 DAILY JOURNAL CORPORATION B3344166 FY 2019-20 PUBLIC HEARING & BID NOTICE ADVER 02/19/2020 955.60 77144 03/26/2020 FRUIT GROWERS SUPPLY 92121472 SUPPLIES FOR PARKS 02/18/2020 E 10-125-230-000-000 220.00 220.00 220.00 77143 03/26/2020 DENTAL HEALTH SERVICES 1812559 APR 2020 EMPLOYEE PAID DENTAL INSURANCE 03/16/2020 E 10-450-245-000-000 51.24 51.24 92126115 SUPPLIES FOR PICO PARK 03/04/2020 B 10-022-70-00 955.60 955.60 22.63 92123358 SUPPLIES FOR PARKS 02/24/2020 E 10-450-245-000-000 22.33 E 10-450-245-000-000 31.30 31.30 FLAGS FOR MARKING, SPRINKLERS FOR ROLLINS 03/06/2020 E 10-450-245-000-000 22.63 8.82 136.32 77145 03/26/2020 HINDERLITER DE LLAMAS ASSOC 0033206-IN 1ST QUARTER SALES TAX & AUDIT SERVICES 02/26/2020 22.33 92126335 SUPPLIES FOR PICO PARK 03/04/2020 E 10-450-245-000-000 8.82 E 10-140-250-000-000 2,787.58 2,787.58 2,787.58 D.8.c Packet Pg. 153 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 15,525.00 77147 03/26/2020 LINCOLN NATIONAL LIFE INSURANC LCLN APR 2020 APR 2020 LIFE/AD&D/DEP LIFE/WI/LTD 03/10/2020 77146 03/26/2020 INTERWEST CONSULTING GROUP 57453 PLAN REVIEW AND DEPUTY OFFICIAL SVCS 02/18/2020 B 10-022-66-00 130.59 E 10-120-142-000-000 66.11 E 10-125-142-000-000 5.99 E 10-172-250-100-000 15,525.00 15,525.00 E 10-450-142-000-000 9.81 E 16-175-142-000-000 24.54 E 52-400-142-000-000 1.31 E 10-140-142-000-000 8.82 E 10-172-142-000-000 6.32 E 10-175-142-000-000 22.22 1,665.00 77148 03/26/2020 MORAN JANITORIAL SERVICES LLC 1682 FEB2020 JANITORIAL SERVICE FOR CITY HALL 03/02/2020 E 65-425-142-000-000 3.80 E 74-175-142-000-000 2.47 281.98 281.98 77149 03/26/2020 ON SITE COMPUTING 53009019-2 IT SERVICES - FY 2019-20 03/01/2020 E 10-195-245-000-000 555.00 E 10-450-245-000-000 1,110.00 1,665.00 E 10-380-250-000-000 330.32 330.32 53009061 REPLACEMENT HARD DRIVE 03/23/2020 E 10-380-250-000-000 1,064.00 1,064.00 53009006 IT SERVICES - FY 2019-20 03/04/2020 E 10-380-250-000-000 89.00 89.00 1,483.32 D.8.c Packet Pg. 154 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 77150 03/26/2020 SB COUNTY AUDITOR/CONTROLLER 1800000293 FY2018-19 CONFIRMATION REQUEST SERVICE 02/12/2020 19376 3RD QTR LAW ENFORCEMENT INCREASED COST 03/17/2020 E 10-140-250-000-000 129.00 129.00 129.00 77151 03/26/2020 SB COUNTY SHERIFF 19375 FY 2019-20 LAW ENFORCEMENT SERVICES 03/17/2020 E 10-410-256-000-000 20,586.85 E 14-411-256-000-000 1,181.15 21,768.00 187,139.00 E 10-410-256-000-000 156,397.81 E 14-411-256-000-000 8,973.19 165,371.00 77153 03/26/2020 SO CA GAS COMPANY FEB20 SOCALGA FEB20 MONTHLY GAS SERVICE 03/09/2020 77152 03/26/2020 SB SHERIFF CNTRL EXPLORER PRGM CBF - FEB2020 FY 2019-20 COMMUNITY BENEFIT FUND AWARD - 02/10/2020 E 10-190-238-000-000 665.42 E 10-805-238-000-000 259.83 925.25 925.25 E 61-461-100-000-000 2,000.00 2,000.00 2,000.00 E 10-125-270-000-000 88.36 88.36 113-3311018-027 BROWN WALL MOUNTED JERSEY DISPLAY CASE 02/18/2020 77154 03/26/2020 DEBRA THOMAS 41258 COGT LETTERMAN JACKET W/ LOGO 02/24/2020 E 10-125-210-000-000 66.79 66.79 155.15 77155 03/26/2020 USPE NEOPOST POSTAGE ON CALL USPS MAR 2020 2020 FUNDING FOR POSTAGE METER 03/01/2020 E 10-190-211-000-000 5,000.00 5,000.00 5,000.00 D.8.c Packet Pg. 155 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 77156 03/26/2020 VERIZON WIRELESS 9849447200 FEB-MAR2020 MONTHLY PHONE CHARGES 03/01/2020 1,093.85 9847373280 JAN-FEB2020 MONTHLY PHONE CHARGES 02/01/2020 E 10-175-240-000-000 465.99 E 10-175-240-000-000 468.05 E 10-185-235-000-000 247.12 E 16-510-236-000-000 378.68 2,565.56 77157 03/26/2020 WEX BANK 63746521 JAN-FEB20 VEHICLE FUEL CHEVRON 02/06/2020 E 10-185-235-000-000 247.12 E 16-510-236-000-000 378.50 1,091.61 9849087204 DEC-FEB20 APLR CARD LINE SERVICE 02/23/2020 E 10-175-272-000-000 1,284.34 E 10-185-272-000-000 271.68 E 65-425-272-000-000 496.40 E 10-190-235-000-000 380.10 380.10 E 10-190-212-000-000 549.42 549.42 099680065 FY 19-20 COPIER LEASE RENTAL & IMPRINTS 03/01/2020 2,052.42 2,052.42 77158 03/26/2020 XEROX CORPORATION 099680066 FY 19-20 COPIER LEASE RENTAL & IMPRINTS 03/01/2020 E 10-190-212-000-000 322.19 322.19 871.61 15914272 03/09/2020 PUBLIC EMPLOYEES RETIREMENT PAYDTE 0213202 RETIREMENT CONTRIBUTIONS FOR PAY DATE 02 02/13/2020 B 10-022-62-00 7,680.14 7,680.14 7,680.14 15914301 03/10/2020 PUBLIC EMPLOYEES RETIREMENT PAYDTE 0227202 RETIREMENT CONTRIBUTIONS FOR PAY DATE 02 02/27/2020 B 10-022-62-00 7,393.29 7,393.29 7,393.29 D.8.c Packet Pg. 156 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 15972471 03/09/2020 CALPERS 457 PLAN PAYDATE 021320 EMPLOYEE DEFERRED COMPENSATION 457 PLAN 02/13/2020 B 10-022-63-00 1,900.20 1,900.20 1,900.20 15973457 03/10/2020 CALPERS 457 PLAN PAYDATE 022720 EMPLOYEE DEFERRED COMPENSATION 457 PLAN 02/27/2020 B 10-022-63-00 1,900.20 1,900.20 1,900.20 15985978 03/27/2020 CA PUB EMPLOYEES RETIRE SYSTEM 04012020 HPERS APR 2020 HEALTH INSURANCE FOR EMPLOYEES 03/16/2020 E 10-140-142-000-000 647.78 E 10-172-142-000-000 518.22 E 10-175-142-000-000 1,587.05 B 10-022-61-00 6,568.76 E 10-120-142-000-000 2,693.14 E 10-125-142-000-000 647.78 19,946.05 E 10-450-142-000-000 906.89 E 16-175-142-000-000 1,651.83 E 52-400-142-000-000 64.78 E 10-185-142-000-000 647.78 E 10-190-142-000-000 2,263.07 E 10-370-142-000-000 1,036.44 15993989 03/27/2020 CALPERS 457 PLAN PAYDATE 031220 EMPLOYEE DEFERRED COMPENSATION 457 PLAN 03/12/2020 E 65-425-142-000-000 647.78 E 74-175-142-000-000 64.75 19,946.05 B 10-022-63-00 1,900.20 1,900.20 1,900.20 D.8.c Packet Pg. 157 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2020 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total Cynthia A. Fortune, Assistant City Manager City of Grand Terrace IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF. 64282496 03/06/2020 WEX BANK 64282496 FEB-MAR20 VEHICLE FUEL CHEVRON 03/06/2020 2,205.02 2,205.02 Total Checks:416,400.89 E 10-175-272-000-000 1,238.91 E 10-185-272-000-000 290.15 E 65-425-272-000-000 675.96 D.8.c Packet Pg. 158 At t a c h m e n t : M a r c h - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k City of Grand Terrace Check Register Report For the period ending April 30, 2020 D.8.d Packet Pg. 159 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k This page left intentionally blank. D.8.d Packet Pg. 160 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice # E 22-425-315-000-000 3,500.00 3,500.00 3,500.00 E 10-175-246-000-000 49.06 49.06 49.06 77166 04/02/2020 GIRL SCOUTS OF SAN GORGONIO 3312020 CDBG CLASSROOM TO CAREER 03/31/2020 E 10-190-235-000-000 1,332.70 1,332.70 1,332.70 77165 04/02/2020 FRUIT GROWERS SUPPLY 92130583 MAINTENANCE EQUIPMENT 03/20/2020 R 10-450-01 120.00 120.00 120.00 77164 04/02/2020 CENTURYLINK 90440964 MAR 2020 PHONE & INTERNET SERVICE 03/17/2020 E 16-900-229-000-000 5,355.00 5,355.00 5,355.00 77163 04/02/2020 TAMMY CARTER 03262020 TC REFUND PARK RESERVATION FEES 03/26/2020 R 10-450-01 220.00 220.00 220.00 77162 04/02/2020 CAL STRIPE INC 20006-FINAL RESTRIPE LA CADENA AND DE BERRY 02/25/2020 B 23-250-10-00 166.66 166.66 166.66 77161 04/02/2020 SHARON APKER 03252020 SA REFUND PARK RESERVATION FEES 03/25/2020 B 23-250-20-00 134.56 134.56 134.56 77160 04/02/2020 AMERICAN FIDELITY ASSURANCE C 3064382 MAR 2020 EMPLOYEE PAID FLEX SPEND/DEP CA 03/04/2020 Inv. Date Amount Paid Check Total 77159 04/02/2020 AMERICAN FIDELITY ASSURANCE C D130209 MAR 2020 EMPLOYEE CANCER & ACCIDENT INS 03/01/2020 Check #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 D.8.d Packet Pg. 161 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 E 10-195-245-000-000 1,375.00 1,375.00 77171 04/02/2020 RAMON RINCON 2114 WATER HEATER REPLACEMENT & MAINT 02/21/2020 E 10-195-245-000-000 555.00 E 10-450-245-000-000 1,110.00 1,665.00 1,665.00 77170 04/02/2020 MORAN JANITORIAL SERVICES LLC 1689 JANITORIAL SERVICES FOR MARCH2020 04/01/2020 B 10-022-68-00 73.90 E 10-110-140-000-000 15.50 89.40 372.60 B 10-022-68-00 73.90 E 10-110-140-000-000 15.50 89.40 PAYDATE 02132 RETIREMENT CONTRIBUTIONS FOR PAY DATE 0 02/13/2020 B 10-022-68-00 73.90 E 10-110-140-000-000 15.50 89.40 PAYDATE 02272 RETIREMENT CONTRIBUTIONS FOR PAY DATE 0 02/27/2020 B 10-022-68-00 86.30 E 10-110-140-000-000 18.10 104.40 PAYDATE 03122 RETIREMENT CONTRIBUTIONS FOR PAY DATE 0 03/12/2020 E 10-110-142-000-000 269.42 269.42 269.42 77169 04/02/2020 MIDAMERICA ADMIN RETIREMENT PAYDATE 03262 RETIREMENT CONTRIBUTIONS FOR PAY DATE 0 03/26/2020 E 10-140-250-000-000 2,025.00 2,025.00 2,025.00 77168 04/02/2020 WILLIAM HUSSEY APR-2020-BH HL APR 2020 HEALTH REIMBURSEMENT 04/02/2020 77167 04/02/2020 HDL COREN CONE 0027402-IN OCT19-DEC19 PROPERTY TAX SERVICES 10/25/2019 D.8.d Packet Pg. 162 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 2115 R 10-450-01 120.00 120.00 120.00 E 46-900-327-000-000 20,828.75 20,828.75 20,828.75 77176 04/02/2020 VINCENT VALDIVIA 03252020 VV REFUND PARK RESERVATION FEES 03/25/2020 E 16-900-229-000-000 65.26 65.26 65.26 77175 04/02/2020 TSR CONSTRUCTION AND INSPECT 2/PARTIAL PRESTON SIGNAL CONSTRUCTION PAYMENT #03/03/2020 R 10-450-01 110.00 110.00 110.00 77174 04/02/2020 TRAFFIC MANAGEMENT INC 609592 GENERAL TRAFFIC MANAGEMENT SUPPLIES & 03/18/2020 E 10-410-250-000-000 1,706.03 1,706.03 38,928.95 77173 04/02/2020 GAIL SEEKINS 03312020 GS REFUND PARK RESERVATION FEES 4/11 03/31/2020 E 10-410-220-000-000 10,226.85 E 10-410-250-000-000 3,460.96 13,687.81 19289 2ND QTR 2019/20 OVERTIME CHARGES 03/06/2020 E 10-410-250-000-000 23,535.11 23,535.11 19266 2ND QTR 2019/20 OVERTIME CHARGES / GAS & 03/06/2020 1,025.00 2,400.00 77172 04/02/2020 SB COUNTY SHERIFF 19288 2ND QTR 2019/20 OVERTIME CHARGES 03/06/2020 WATER HEATER REPLACEMENT & MAINT 02/21/2020 E 10-195-245-000-000 1,025.00 D.8.d Packet Pg. 163 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 B 23-250-20-00 134.56 134.56 134.56 E 10-160-250-000-000 47.00 47.00 18,309.50 77179 04/09/2020 AMERICAN FIDELITY ASSURANCE C D145065 APR 2020 EMPLOYEE CANCER & ACCIDENT INS 04/01/2020 E 10-160-250-000-000 312.00 312.00 55717 FEB 2020 LEGAL SERVICES - PERSONNEL 02/28/2020 E 10-160-250-000-000 437.50 437.50 55662 FEB 2020 LEGAL SRVCS - CODE ENFORCEMENT 02/28/2020 E 10-160-250-100-000 631.50 631.50 55661 FEB 2020 LEGAL SRVCS - PUBLIC WORKS-ENGI 02/28/2020 E 10-160-250-000-000 1,050.00 1,050.00 55663 FEB 2020 LEGAL SRVCS-FRANCHISE CABLE 02/28/2020 E 36-300-250-000-000 2,205.00 2,205.00 55660 FEB 2020 LEGAL SERVICES - PLANNING 02/28/2020 E 10-160-250-000-000 6,691.50 6,691.50 55659 FEB 2020 LEGAL SERVICES - SPECIAL PROJECT 02/28/2020 E 10-160-250-000-000 6,935.00 6,935.00 55664 FEB 2020 LEGAL SRVCS - LABOR NEGOCIATION 02/28/2020 E 10-110-142-000-000 144.60 144.60 144.60 77178 04/09/2020 ALESHIRE AND WYNDER LLP 55658 FEB 2020 LEGAL SERVICES - GENERAL 02/28/2020 77177 04/07/2020 SYLVIA ROBLES MAR-2020-SR-2 MAR20 MEDICARE REIMB-ROBLES 2 03/24/2020 D.8.d Packet Pg. 164 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 E 10-120-250-000-000 1,125.00 1,125.00 5,125.00 E 10-120-250-000-000 4,000.00 4,000.00 PHASE 3 032020 FY2019-20 BENCHMARK COMPENSATION STUDY 03/20/2020 E 10-185-255-000-000 1,630.74 1,630.74 1,630.74 77185 04/09/2020 CREATIVE MANAGEMENT SOLUTION PHASE 1 & 2 022 FY2019-20 BENCHMARK COMPENSATION STUDY 02/28/2020 E 16-900-254-000-000 5,101.24 5,101.24 5,101.24 77184 04/09/2020 COUNTY OF RIVERSIDE AN0000001920 FEB2020 ANIMAL SHELTER SERVICES 03/09/2020 E 10-125-230-000-000 231.35 231.35 231.35 77183 04/09/2020 CLEAN STREET 96609 FEB20 STREET SWEEPING 02/29/2020 E 10-195-246-000-000 450.00 450.00 1,125.00 77182 04/09/2020 CITY NEWSPAPER GROUP 32092 G.T. CITY NEWS B/W DISPLY AD 04/02/2020 E 10-195-246-000-000 675.00 675.00 E 1705263 SB ELEVATOR RE-INSPECTION 12/24/2019 B 23-250-10-00 166.66 166.66 166.66 77181 04/09/2020 CA DEPT OF INDUSTRIAL RELATION S 1726943 SB ELEVATOR INSPECTION 03/12/2020 77180 04/09/2020 AMERICAN FIDELITY ASSURANCE C 2064382 APR 2020 EMPLOYEE PAID FLEX SPEND/DEP CA 03/04/2020 D.8.d Packet Pg. 165 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 E 10-120-220-000-000 171.00 171.00 171.00 6,435.43 6,435.43 77191 04/09/2020 UPDOG 5600 BLUE MOUNTAIN WALK ALTITUDE DISTANCE MA 03/05/2020 E 32-600-301-000-000 14.44 E 48-600-330-010-000 161.64 E 52-400-238-000-000 27.62 E 10-805-238-000-000 1,061.34 E 26-600-239-000-000 274.95 E 26-601-239-000-000 545.05 E 10-175-238-000-000 319.65 E 10-190-238-000-000 739.43 E 10-450-238-000-000 3,291.31 E 10-625-220-000-000 439.43 439.43 439.43 77190 04/09/2020 RIVERSIDE HIGHLAND WATER CO DEC-FEB 2020 R DEC-FEB WATER USE 02/13/2020 20,361.00 20,361.00 77189 04/09/2020 LYNN MERRILL 20-7 NPDES SUPPORT 03/02/2020 E 10-140-250-000-000 13,841.00 E 32-200-250-000-000 1,020.00 E 52-400-250-000-000 5,500.00 E 10-190-224-000-000 70.00 70.00 70.00 77188 04/09/2020 LANCE SOLL AND LUNGHARD LLP 35659 2019 AUDIT SERIVCES FEES 12/31/2019 B 10-022-71-00 133.62 133.62 133.62 77187 04/09/2020 FOX OCCUPATIONAL MEDICAL CTR 117133 PRE EMP. PHYS. FOR K. JAMES 03/12/2020 04/03/2020 77186 04/09/2020 EYEMED FIDELITY SECURITY LIFE 164272490 APR2020 EMPL PAID VISIONS INS 04/01/2020 D.8.d Packet Pg. 166 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 E 10-190-226-000-000 32.00 32.00 32.00 E 10-120-250-000-000 400.00 400.00 1,020.00 77196 04/26/2020 CA STATE DEPT OF JUSTICE 443773 MAR 2020 FINGERPRINTING SERVICES 04/03/2020 E 10-380-250-000-000 620.00 620.00 1432 FILMING AND EDITING OF BLUE MTN HIKE 2020 03/13/2020 E 10-140-250-000-000 958.59 958.59 958.59 77195 04/26/2020 BENSON PRODUCTIONS 1433 MAR 2020 A/V SVCS FOR CITY COUNCIL MEETIN 03/25/2020 E 10-808-235-000-000 379.25 2,115.35 2,115.35 77194 04/26/2020 AVENU MUNISERVICES INV06-008541 MARCH 2020 BUSINESS LICENSE SERVICES 03/31/2020 E 10-190-235-000-000 1,062.92 E 10-450-235-000-000 236.24 E 10-805-235-000-000 436.94 E 10-185-255-000-000 70.00 70.00 300.00 77193 04/26/2020 AT AND T APR 2020 AT&T APR 2020 AT&T 04/01/2020 E 10-185-255-000-000 70.00 70.00 145011 04/19/20 AFTER HOURS VETERINARY SERVICES 04/19/2020 E 10-185-255-000-000 160.00 160.00 138111 01/01 AFTER HOURS VETERINARY SERVICES 01/01/2020 77192 04/26/2020 ANIMAL EMERGENCY CLINIC 139095 01/17 AFTER HOURS VETERINARY SERVICES 01/17/2020 D.8.d Packet Pg. 167 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 E 10-195-245-000-000 648.67 648.67 648.67 E 10-185-255-000-000 2,046.00 2,046.00 2,046.00 77202 04/26/2020 COUNTY OF RIVERSIDE TLMA ADM TL0000015218 MAR20 TRAFFIC SIGNAL LIGHT MONITORING - S 04/08/2020 E 10-190-238-000-000 243.59 243.59 243.59 77201 04/26/2020 COUNTY OF RIVERSIDE AN0000001933 MAR 2020 ANIMAL SHELTERING SERVICES 04/21/2020 E 16-900-254-000-000 5,101.24 5,101.24 5,101.24 77200 04/26/2020 COLTON PUBLIC UTILITIES NOV29-JAN31 SE NOV29-JAN31 SEWER BILLING 04/07/2020 E 10-370-230-000-000 125.62 125.62 273.69 77199 04/26/2020 CLEAN STREET 96840 MAR20 STREET SWEEPING SERVICES 03/31/2020 E 10-370-230-000-000 148.07 148.07 31808 4/2/20 PLANNING COMMISSION AD 02/04/2020 E 10-195-245-000-000 144.00 144.00 1,144.00 77198 04/26/2020 CITY NEWSPAPER GROUP 32046 4/2/20 PLANNING COMMISSION AD 03/17/2020 E 10-195-245-000-000 500.00 500.00 54439 3/26-6/26 FIRE SYSTEM MONITORING 03/26/2020 E 10-195-245-000-000 500.00 500.00 54504 FIRE ALARM REPAIR 03/31/2020 77197 04/26/2020 CHAMPION FIRE SYSTEMS INC 54403 FIRE ALARM REPAIR 03/23/2020 D.8.d Packet Pg. 168 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 E 10-195-245-000-000 325.00 325.00 E 10-450-245-000-000 400.00 400.00 398006 MAR2020 GOPHER CONTROL AT CITY HALL 03/13/2020 E 10-450-245-000-000 400.00 400.00 397560 MAR2020 GOPHER CONTROL AT PICO PARK 03/19/2020 E 90-450-246-000-000 9.25 9.25 92.04 77206 04/26/2020 GOPHER PATROL 393064 FEB2020 GOPHER CONTROL AT PICO PARK 02/05/2020 E 10-450-245-000-000 82.79 82.79 92135867 BUILDING AND MAINT. SUPPLIES FY2019-20 04/09/2020 E 26-601-255-000-000 80.00 4,245.00 8,840.00 77205 04/26/2020 FRUIT GROWERS SUPPLY 92133489 PARK MAINTENANCE SUPPLIES 03/31/2020 E 10-195-245-000-000 200.00 E 10-450-255-000-000 3,815.00 E 26-600-255-000-000 150.00 E 26-601-255-000-000 80.00 4,595.00 19357 FEB20 LAWN SERVICE MAINTENANCE 02/18/2020 E 10-195-245-000-000 200.00 E 10-450-255-000-000 4,165.00 E 26-600-255-000-000 150.00 B 10-022-70-00 955.60 955.60 955.60 77204 04/26/2020 EZ SUNNYDAY LANDSCAPE 19543 APR20 LAWN SERVICE MAINTENANCE 04/15/2020 77203 04/26/2020 DENTAL HEALTH SERVICES 1831996 MAY 2020 EMPLOYEE PAID DENTAL INSURANCE 04/16/2020 D.8.d Packet Pg. 169 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 394310 E 10-185-255-000-000 245.00 245.00 245.00 E 10-120-210-000-000 2,500.00 2,500.00 2,500.00 77211 04/26/2020 LOMA LINDA ANIMAL HOSPITAL 3/19/2020 LLAH ANIMAL CLINIC 03/19/2020 E 10-185-210-000-000 387.81 387.81 387.81 77210 04/26/2020 INTRADO INTERACTIVE SVCS CORP 114136 FY 2019-20 CIVIC LIVE SUPPORT & MAINTENANC 11/14/2019 E 49-473-700-000-000 157.08 157.08 157.08 77209 04/26/2020 INLAND BUSINESS FORMS 33482 CODE ENFORCEMENT PAYMENT ENVELOPES 02/03/2020 E 10-175-218-000-000 42.59 42.59 42.59 77208 04/26/2020 HIRSCH AND ASSOCIATES INC #1917, PB #7 MAR 2020 CONSULTING SVCS- BLUE MOUNTAIN 03/31/2020 88.50 1,663.50 77207 04/26/2020 GRAINGER 9490691632 BOOT BRUSH 03/30/2020 225.00 393249 FEB2020 GOPHER CONTROL AT ROLLINS PARK 02/26/2020 E 10-450-245-000-000 88.50 225.00 398804 MAR2020 GOPHER CONTROL AT DOG PARK 03/30/2020 E 10-450-245-000-000 225.00 FEB2020 GOPHER CONTROL AT DOG PARK 02/26/2020 E 10-450-245-000-000 225.00 D.8.d Packet Pg. 170 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 E 10-190-210-000-000 51.47 51.47 E 10-190-210-000-000 53.86 53.86 439003173001 KITCHEN SUPPLIES 02/05/2020 E 10-125-210-000-000 20.77 E 10-190-210-000-000 46.16 66.93 439027265001 CITY HALL INK TONER 02/05/2020 E 10-190-210-000-000 99.45 99.45 468551884001 OFFICE SUPPLIES- CITY CLERK, CITY HALL 04/01/2020 E 10-125-210-000-000 183.16 183.16 456496078001 CITY HALL SANITIZER 03/17/2020 E 10-172-210-000-000 38.62 E 10-190-210-000-000 251.68 290.30 458641342001 1 TB SAMSUNG SOLIDSLATE DRIVE-DEBRAH TH 03/18/2020 E 10-370-250-120-000 375.00 375.00 2,687.50 77214 04/26/2020 OFFICE DEPOT 468549565001 OFFICE SUPPLIES- BLDG&SFTY, CITY HALL 04/02/2020 E 10-370-250-120-000 750.00 750.00 0063814 MAR 2020 ON-CALL PLANNING SVCS FOR EDWI 04/16/2020 E 10-370-250-125-000 1,562.50 1,562.50 0063476 FEB 2020 ON-CALL PLANNING SVCS FOR EDWIN 03/23/2020 77213 04/26/2020 MOORE IACOFANO GOLTSMAN INC 0063886 MAR 2020 ENVIRONMENTAL SVCS FOR EDWIN R 04/20/2020 B 10-022-68-00 73.90 E 10-110-140-000-000 15.50 89.40 89.40 77212 04/26/2020 MIDAMERICA ADMIN RETIREMENT PAYDATE 04092 RETIREMENT CONTRIBUTIONS FOR PAY DATE 0 04/22/2020 D.8.d Packet Pg. 171 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 466242150001 7,379.81 7,379.81 E 32-600-301-000-000 14.44 E 48-600-330-010-000 178.26 E 52-400-238-000-000 14.44 E 10-805-238-000-000 734.64 E 26-600-239-000-000 192.12 E 26-601-239-000-000 317.62 E 10-175-238-000-000 397.45 E 10-190-238-000-000 914.17 E 10-450-238-000-000 4,616.67 E 10-190-211-000-000 785.90 785.90 785.90 77217 04/26/2020 RIVERSIDE HIGHLAND WATER CO FEB-APR 2020 R FEB-APR 2020 WATER USE 04/13/2020 E 10-380-250-000-000 1,056.00 1,056.00 6,490.00 77216 04/26/2020 QUADIENT LEASING USA INC N8242932 FEB-MAY 2020 POSTAGE METER LEASE 04/02/2020 E 10-380-250-000-000 5,434.00 5,434.00 53009075 AFTER HOURS SUPPORT - REMOTE 03/25/2020 11.31 860.31 77215 04/26/2020 ON SITE COMPUTING 53009083 MAY 2020 IT SERVICES 04/01/2020 12.28 439027329001 CITY HALL SUGAR 02/06/2020 E 10-190-210-000-000 11.31 45.23 466230661001 OFFICE SUPPLIES- PW 03/27/2020 E 10-175-210-000-000 12.28 46.32 417489753001 PW SUPPLIES 12/17/2019 E 10-175-210-000-000 45.23 FY 2019-20 GEN GOVT - INK/TONER 03/27/2020 E 10-190-210-000-000 46.32 D.8.d Packet Pg. 172 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 E 90-175-246-000-000 215.04 215.04 215.04 E 16-510-255-000-000 438.55 438.55 438.55 77223 04/26/2020 TRAFFIC MANAGEMENT INC 615434 TRAFFIC SUPPLIES & STREET SIGNS FY2019-20 04/10/2020 E 10-190-238-000-000 337.94 337.94 337.94 77222 04/26/2020 ST FRANCIS ELECTRIC 17103372 MAR20 ROUTINE BILLING 03/31/2020 77221 04/26/2020 SPARKLETTS 16179154 041120 MAR-APR 2020 WATER FILTRATION SYSTEM 04/11/2020 E 10-190-238-000-000 477.06 E 10-805-238-000-000 197.50 674.56 674.56 9,488.13 9,488.13 77220 04/26/2020 SO CA GAS COMPANY MAR20 SOCALG MAR20 MONTHLY GAS SERVICE 04/07/2020 E 26-601-238-000-000 41.50 E 26-602-238-000-000 58.10 E 26-603-238-000-000 10.00 E 10-450-238-000-000 1,008.20 E 16-510-238-000-000 5,671.11 E 26-600-238-000-000 49.80 E 10-172-238-000-000 54.91 E 10-175-238-000-000 54.92 E 10-190-238-000-000 2,539.59 E 10-110-142-000-000 144.60 144.60 144.60 77219 04/26/2020 SO CA EDISON COMPANY MAR20 EDISON MAR20 ENERGY USAGE 04/02/2020 77218 04/26/2020 SYLVIA ROBLES APR-2020-SR-1 APR 2020 HEALTH REIMBURSEMENT 04/21/2020 D.8.d Packet Pg. 173 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 E 10-160-250-000-000 2,755.00 E 10-370-250-000-000 2,622.00 5,377.00 E 10-160-250-000-000 6,821.00 6,821.00 56023 MAR 2020 LEGAL SERVICES - PLANNING 03/19/2020 E 10-190-212-000-000 322.19 322.19 1,089.47 77227 04/29/2020 ALESHIRE AND WYNDER LLP 56027 MAR 2020 LEGAL SERVICES - LABOR NEGOTIAT 03/19/2020 E 10-190-212-000-000 767.28 767.28 099951702 FY 12-20 COPIER LEASE RENTAL & IMPRINTS 04/01/2020 E 10-172-250-100-000 1,365.00 1,365.00 8,257.50 77226 04/26/2020 XEROX CORPORATION 099951703 FY 19-20 COPIER LEASE RENTAL & IMPRINTS 04/01/2020 E 10-172-250-100-000 2,602.50 2,602.50 002-22577 MARCH 2020 PW PLAN CHECK AND REVIEW SV 04/09/2020 E 10-185-250-000-000 4,290.00 4,290.00 002-22576 MAR 2020 PLAN CHECK AND REVIEW SVCS FY 2 04/09/2020 1,089.99 1,089.99 77225 04/26/2020 WILLDAN 00222371 FEB 2020 CODE ENFORCEMENT OFFICER 03/06/2020 E 10-175-240-000-000 464.92 E 10-185-235-000-000 246.65 E 16-510-236-000-000 378.42 77224 04/26/2020 VERIZON WIRELESS 9851548092 MAR-APR2020 MONTHLY PHONE CHARGES 04/01/2020 D.8.d Packet Pg. 174 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 56021 E 10-370-270-000-000 STAFF PLNG COMM ACAD 1,327.73 E 10-175-272-000-000 PUBLIC WORKS SUPPLS 541.41 E 10-195-245-000-000 FACILITIES SUPPLIES 71.30 E 10-195-246-000-000 MATERIALS & SUPPLIES 124.82 E 10-172-268-000-000 BLDG OFFCL TRNG 250.00 E 10-175-210-000-000 SOFTWARE LICENSING A 16.99 E 10-175-246-000-000 MATERIALS & SUPPLIES 1,085.28 E 10-120-265-000-000 SB SUN SUBSCRIPTION 10.00 E 10-125-270-000-000 ZOOM ANNUAL LICENSE 149.90 E 10-140-220-000-000 PC REMOTE ACCESS 839.99 E 10-110-210-000-000 SOFTWARE LICENSING M 289.06 E 10-120-220-000-000 BLUE MTN , ST OF CITY 1,550.93 B 23-250-20-00 134.56 134.56 134.56 77229 04/29/2020 ARROWHEAD CREDIT UNION MAR 2020 VISA MAR2020 - APR2020 VISA CHARGES 04/03/2020 77228 04/29/2020 AMERICAN FIDELITY ASSURANCE C D1157520 MAY 2020 EMPLOYEE CANCER & ACCIDENT INS 04/28/2020 E 10-175-250-000-000 133.00 E 46-900-327-000-000 399.00 532.00 18,262.50 E 10-370-250-000-000 798.00 798.00 56024 MAR 2020 LEGAL SERVICES - PW ENGINEERING 03/19/2020 E 10-160-250-000-000 2,229.50 2,229.50 56026 MAR 2020 LEGAL SERVICES - REIMBURSABLE S 03/19/2020 E 36-300-250-000-000 910.00 2,505.00 56025 MAR 2020 LEGAL SERVICES - FINANCE 03/19/2020 E 10-160-250-000-000 836.50 E 10-160-250-100-000 426.00 E 16-900-250-000-000 332.50 MAR 2020 LEGAL SERVICES - SPECIAL PROJECT 03/19/2020 D.8.d Packet Pg. 175 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 31747 B 10-022-62-00 7,316.86 7,316.86 7,316.86 E 10-140-255-000-000 582.00 582.00 582.00 15943284 04/03/2020 PUBLIC EMPLOYEES RETIREMENT PAYDTE 0312202 RETIREMENT CONTRIBUTIONS FOR PAY DATE 0 03/12/2020 216.00 7,160.75 77232 04/29/2020 PAY PLUS SOLUTIONS INC 22719 JAN2020 - JUN2020 CALPERS PRODUCTS SERV 03/04/2020 E 10-955-800-108-000 1,568.00 1,568.00 JAN 2020 BARTON ROAD STREETSCAPE PLAN 02/21/2020 E 10-955-800-106-000 216.00 E 10-955-800-106-000 1,836.75 1,836.75 31875 FEB 2020 MICHIGAN WALKABLE STREET PLAN 03/24/2020 E 10-955-800-108-000 3,540.00 3,540.00 31856 FEB 2020 BARTON ROAD STREETSCAPE PLAN 03/20/2020 B 10-022-71-00 127.56 127.56 127.56 77231 04/29/2020 KTUA 31805 JAN 2020 MICHIGAN WALKABLE STREET PLAN 02/26/2020 E 90-175-246-000-000 MATERIALS & SUPPLIES 754.78 9,748.96 9,748.96 77230 04/29/2020 EYEMED FIDELITY SECURITY LIFE 164310504 MAY 2020 EMPLOYEE PAID VISION INSURANCE 04/22/2020 E 10-805-210-000-000 SR CTR SUPPLIES 58.79 E 10-805-246-000-000 MATERIALS & SUPPLIES 34.51 E 90-175-210-000-000 COVID-19 SUPPLIES 70.99 E 10-450-245-000-000 PARKS SUPPLIES 312.11 E 10-450-246-000-000 PARK MATERIALS 332.62 E 10-801-270-000-000 PLNG COMM ACADEMY 1,927.75 D.8.d Packet Pg. 176 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 E 65-425-142-000-000 647.72 E 74-175-142-000-000 64.76 22,477.04 22,477.04 E 10-450-142-000-000 906.80 E 16-175-142-000-000 2,118.58 E 52-400-142-000-000 64.77 E 10-185-142-000-000 647.72 E 10-190-142-000-000 2,263.07 E 10-370-142-000-000 1,036.35 E 10-140-142-000-000 647.72 E 10-172-142-000-000 518.17 E 10-175-142-000-000 2,987.62 B 10-022-61-00 7,233.15 E 10-120-142-000-000 2,692.89 E 10-125-142-000-000 647.72 B 10-022-63-00 1,900.20 1,900.20 1,900.20 16014886 04/28/2020 CA PUB EMPLOYEES RETIRE SYSTE 05012020 HPERS MAY 2020 HEALTH INSURANCE FOR EMPLOYEE 04/16/2020 E 10-190-140-000-000 1,915.65 1,915.65 1,915.65 16000172 04/07/2020 CALPERS 457 PLAN PAYDATE 03262 EMPLOYEE DEFERRED COMPENSATION 457 PL 03/26/2020 B 10-022-62-00 7,328.82 7,328.82 7,328.82 15997916 04/03/2020 CALPERS REPLACEMENT BENEFIT 10000001599791 2020 REPLACEMENT REP BENEFIT FUND CONT 04/02/2020 B 10-022-62-00 7,177.59 7,177.59 7,177.59 15975751 04/28/2020 PUBLIC EMPLOYEES RETIREMENT PAYDTE 0409202 RETIREMENT CONTRIBUTIONS FOR PAY DATE 0 04/09/2020 15943307 04/07/2020 PUBLIC EMPLOYEES RETIREMENT PAYDTE 0326202 RETIREMENT CONTRIBUTIONS FOR PAY DATE 0 03/26/2020 D.8.d Packet Pg. 177 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 4/30/2020 Cynthia A. Fortune, Assistant City Manager City of Grand Terrace 1,771.67 1,771.67 Total Checks:293,841.90 E 10-175-272-000-000 852.51 E 10-185-272-000-000 594.47 E 65-425-272-000-000 324.69 B 10-022-63-00 1,900.20 1,900.20 1,900.20 64787682 04/27/2020 WEX BANK 64787682 MAR-APR20 VEHICLE FUEL CHEVRON 04/06/2020 16023940 04/28/2020 CALPERS 457 PLAN PAYDATE 04092 EMPLOYEE DEFERRED COMPENSATION 457 PL 04/09/2020 IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF. D.8.d Packet Pg. 178 At t a c h m e n t : A p r i l - 2 0 2 0 C h e c k R e g i s t e r R e p o r t ( F e b r u a r y - 2 0 2 0 , M a r c h 2 0 2 0 a n d A p r i l 2 0 2 0 C h e c k AGENDA REPORT MEETING DATE: June 9, 2020 Council Item TITLE: Consideration of Third Amendment to the City Manager Employment Agreement Extending Term to June 30, 2025, and Making Certain Clarifications to the Agreement with No Increases to Salary or Benefits PRESENTED BY: Adrian Guerra, City Attorney RECOMMENDATION: Consider and, if Acceptable to the City Council, Approve Proposed Third Amendment to City Manager Employment Agreement 2030 VISION STATEMENT: This staff report supports all adopted goals and all adopted Core Values of the City Council’s 2030 Vision. BACKGROUND: G. Harold Duffey was hired as the City’s City Manager effective June 1, 2015 pursuant to the City Manager Employment Agreement between the City of Grand Terrace and G. Harold Duffey dated May 26, 2015 (the “Agreement” and Attachment I). The original term of the Agreement was for three years, lasting until May 31, 2018. The City Manager’s initial salary was $180,000. On August 23, 2016, the City Council approved the First Amendment to the Agreement (Attachment II), which adjusted Employee’s base salary to $206,400. On June 27, 2017, the City Council approved the Second Amendment to City Manager Employment Agreement (Attachment III) which: i) adjusted Employee’s base salary to $215,000 commencing July 1, 2017; ii) amended certain benefits provisions of the Agreement; and iii) extended the term of the Agreement until June 30, 2020. DISCUSSION: The City Manager has requested a five (5) year extension to his current Agreement, which is currently set to expire on June 30, 2020. The City Manager did not request any increase or change to his salary or benefits. Before the City Council this evening is a proposed Third Amendment to the Agreement (the “Third Amendment” and Attachment IV) for the City Council’s consideration. The Third Amendment would extend the term of the Agreement for five (5) years until June 30, 2025. The City Manager’s salary would not be increased by the Third Amendment, nor would the City Manager’s benefits increase. I.9 Packet Pg. 179 In addition to extending the term of the Agreement, the Third Amendment would do the following in order to clarify the intent of the Agreement in the areas listed below (all Section references are to the proposed Third Amendment): • Section 2: Revise performance evaluation schedule. The Third Amendment provides that the City Council shall conduct three (3) regularly scheduled performance evaluations each calendar year in August, January and April. The August and January performance evaluations shall be for the purpose of evaluating Employee’s performance with respect to meeting and/or advancing the City Council’s goals and objectives. The April performance evaluation shall be a comprehensive performance evaluation of Employee’s performance and shall include a written evaluation. Without further City Council action, the City Manager is directed, and City Manager agrees, to timely place these regularly scheduled August, January and April performance evaluations on the respective City Council agendas. Notwithstanding the foregoing, the City Council may always require the scheduling of additional performance evaluations of the Employee at any time beyond the three regularly scheduled performance evaluations required above.” • Section 3. Eliminate forfeiture of management leave at the end of the calendar year and add management leave accrual cap of 80 hours. This is a revision to ensure consistency with state law. • Section 4. Revise required employer cost language to reflect correct FICA contributions and CalPERS plan (Tier 2 Classic (2%@ 60) plan, with 7% employee contribution). • Section 5. Correct typographical errors. • Section 6. Clarify that the provisions of the Agreement pertaining to separation are governed by language in the Agreement rather the Grand Terrace Municipal Code. However, one provision of the Municipal Code will continue to apply. This section has been included in the Third Amendment and states “Employee shall not be removed from office, other than for cause, during or within a period of ninety (90) days next succeeding any general municipal election held in the City in which a member of the City Council is elected or when a new City Council member is appointed.” • Section 7. Structure payment of severance such that it is contingent upon both of the following: 1) the City Manager not challenging termination and 2) the City Manager’s execution of a release. • Section 8. Clarify that termination of the Agreement prior to the end of term consistent with the procedures described in the Agreement will not be a breach. I.9 Packet Pg. 180 • Section 9. Extend the term of Agreement for five years until June 30, 2025. • Section 10. Clarify provisions of the Agreement that survive termination. • Section 11. Correct court venue for dispute resolution from Los Angeles County to San Bernardino County. At this time, it is appropriate for the City Council to consider approval of the proposed Third Amendment and, if acceptable to the City Council, approve the proposed Third Amendment as attached to this staff report. FISCAL IMPACT: The City Manager’s salary and benefits will remain unchanged. ATTACHMENTS: • Attachment I - 1_Agmt No. 2015-18 Original contract - G. Harold Duffey City Mgr Emplymnt (PDF) • Attachment II - 2_Agmt No. 2015-18-01 1st Amend - G. Harold Duffey City Mgr Emplymnt (PDF) • Attachment III - 3_Agmt No. 2017-27 2nd Amend - G. Harold Duffey City Mgr Emplymnt (PDF) • Attachment IV - Third Amendment to the Agreement (PDF) APPROVALS: Adrian Guerra Completed 06/04/2020 6:23 PM Finance Completed 06/04/2020 6:29 PM City Attorney Completed 06/04/2020 6:30 PM City Manager Completed 06/04/2020 7:23 PM City Council Pending 06/09/2020 6:00 PM I.9 Packet Pg. 181 CITY MANAGER EMPLOYMENT AGREEMENT between the CITY OF GRAND TERRACE and G. Harold Duffey dated May 26, 2015 2015-18 I.9.a Packet Pg. 182 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r TABLE OF CONTENTS 1. PARTIES AND DATE ......................................................................................................... 1 2. EMPLOYMENT ................................................................................................................... 1 3. COMMITMENTS AND UNDERSTANDINGS ...................................................................... 1 A. THE C ITY MANAGER'S COMMITMENTS ............................................................... 1 ( 1 ) Duties & Authority ............................................................................. 1 (2) Hours of Work ................................................................................... 3 (3) Disability or inability to perform ........................................................ .4 B . CITY COMMITMENTS ......................................................................................... 4 C. CITY COUNCIL COMMITMENTS ........................................................................... 5 D . MUTUAL COMMITMENTS ................................................................................... 6 (1) Performance Evaluation ................................................................... 6 (2) ICMA Code of Ethics ........................................................................ 6 4. COMPENSATION ............................................................................................................... 7 A. COMPENSATION & REQU IRED EMPLOYER COSTS ............................................... 7 ( 1 ) Base Salary ...................................................................................... 7 (2) Required Employer Costs ................................................................. 7 B . BASIC BENEFITS .............................................................................................. 8 C . REIMBURSEMENT TO CITY REQUIRED ................................................................. 9 5. SEPARATION .................................................................................................................. 10 A. RESIGNATION/RETIREMENT ............................................................................ 10 B. TERMINATION & REMOVAL .............................................................................. 10 C . SEVERANCE PAY ........................................................................................... 11 D. INVOLUNTARY RESIGNATI ON ........................................................................... 11 E. SEPARATION FOR CAUSE ................................................................................ 12 F. PAYMENT FOR UNUSED LEAVE BALANCE ......................................................... 13 7. MISCELLANEOUS PROVISIONS .................................................................................... 13 A. TERM ............................................................................................................ 13 B. PROVISIONS THAT SURVIVE TERMINATION ........................................................ 13 C . AMENDMENTS ................................................................................................ 14 D. CONFLICT OF INTEREST .................................................................................. 14 E . INDEMNIFICATION ........................................................................................... 14 F. SEVERABILITY ................................................................................................ 16 G. LAWS AFFECTING TITLE .................................................................................. 16 H. JURISDICTION AND VENUE .............................................................................. 16 I. ENTIRE AGREEMENT ...................................................................................... 16 J. NOTICE ......................................................................................................... 16 8. EXECUTION ..................................................................................................................... 17 Page i I.9.a Packet Pg. 183 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r CITY MANAGER EMPLOYMENT AGREEMENT betweenthe City of Grand Terrace and G. Harold Duffey 1. Parties and Date This Agreement is entered into as of May_, 2015 by and between the City of Grand Terrace, California , a municipal corporation (the "City"), and G. Harold Duffey, an individual (the "Employee"). The City and the Employee are sometimes individually referred to as a "Party" and collectively as "Parties." A. The City requires the services of a City Manager. B. The Employee has the necessary education, experience, skills and expertise to serve as the City's City Manager; and C. The City Council of the City (the "City Council") desires to employ the Employee to serve as the City Manager of City. D. The Parties desire to execute this Agreement pursuant to the authority of and subject to the provisions of Government Code Section 53260 et seq . E. In consideration of these Recitals and the performance by the Parties of the promises, covenants, and conditions herein contained , the Parties agree as provided in this Agreement. 2. Employment The City hereby employs the Employee as its City Manager, and the Employee hereby accepts such employment. 3. Commitments and Understandings A. The City Manager's Commitments ( 1) Duties & Authority (a) The Employee shall be the chief executive officer of the City and be responsible to the City Council for the proper administration of all affairs of the City. - 1 - I.9.a Packet Pg. 184 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r (b) The Employee shall perform all of the duties of the City Manager as set forth in Section 2.08 of the Grand Terrace Municipal Code (the "Municipal Code"}, the California Government Code, and City policies and procedures approved by the City Council, as may be provided from time to time. (c) The City Council may also designate the Employee as the chief executive of other City-related legal entities. Such other legal entities could include the Successor Agency to the Redevelopment agency, financing authorities, and joint powers authorities. (d) The Employee shall administer and enforce policies established by the City Council and promulgate rules and regulations as necessary to implement City Council policies . (e) To accomplish this, the Employee shall have the power and shall be required to: (i) Attend all meetings of the City Council, unless excused by the Mayor, and take part in the discussion of all matters before the City Council. The Employee shall receive notice of all regular and special meetings of the City Council. (ii) Review all agenda documents before preparing the agenda for any regular or special meetings of the City Council. The Employee may publicly endorse or oppose any proposed agenda items placed on the agenda by persons other than the Employee or the Employee's staff. (iii) Direct the work of all elective and appointive City officers and departments that are the concern and responsibility of the City Council, except those that are directly appointed by or report directly to the City Council. The Employee may undertake any study or investigation the Employee believes is necessary or desirable and shall make any study or investigation the City Council directs. The Employee shall endeavor to implement changes that the Employee believes will result in greater efficiency, economy, or improved public service in the administration of City affairs. -2 - I.9.a Packet Pg. 185 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r (iv) Recommend to the City Council from time to time, adoption of such measures as the Employee may deem necessary or expedient for the health, safety, or welfare of the community or for the improvement of administrative services. (v) Consolidate or combine offices, positions, departments, or units under the City Manager's jurisdiction. The City Manager may be the head of one or more City departments. (vi) Conduct research in administrative practices in order to bring about greater efficiency and economy in City government, and develop and recommend to the City Council long-range plans to improve City operations and prepare for future City growth and development. (vii) Provide management training and develop leadership qualities among department heads and staff as necessary to build a City management team that can plan for and meet future challenges. (viii) Exercise control of City government in emergencies as authorized by the Municipal Code and California law. (2) Hours of Work (a) The Employee is an exempt employee but is expected to engage in those hours of work that are necessary to fulfill the obligations of the City Manager's position. The Employee does not have set hours of work as the City Manager is expected to be available at all times . (b) It is recognized that the Employee must devote a great deal of time to the business of the City outside of the City's customary office hours, and to that end the Employee's schedule of work each day and week shall vary in accordance with the work required to be performed. The Employee shall spend sufficient hours on site to perform the City Manager's duties; however, the Employee has discretion over his work schedule and work location . - 3 - I.9.a Packet Pg. 186 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r (c) Employee shall not spend more than 12 hours per month in teaching, consulting, speaking, or other non- City connected business for which compensation is paid without the express prior consent of the City Council. (3) Disability or inability to perform (a) In the event Employee becomes mentally or physically incapable of performing the City Manager's functions and duties with reasonable accommodation and it reasonably appears such incapacity will last for more than six months, the City Council may terminate Employee. If the City Council does elect to terminate Employee due to incapacity, Employee shall receive all severance benefits provided in Section 7.C below. B. City Commitments (1) The City shall provide Employee with the compensation, incentives and benefits, specified elsewhere in this Agreement. (2) The City shall provide Employee with a private office, staff, office equipment, supplies, and all other facilities and services adequate for the performance of the City Manager's duties, to the extent that it is financially feasible. (3) The City shall pay for or provide Employee reimbursement for all actual business expenses. (4) Subject to prior City Council approval in the budget, the City may pay the professional dues and subscriptions on behalf of Employee which are necessary for Employee's continuation and full participation in national, regional, state, or local associations and organizations necessary and desirable for the good of the City, and for Employee's continued professional participation and advancement. (5) Subject to prior City Council approval in the budget, the City may pay the travel and subsistence expenses of Employee to pursue official and other functions for the City, and meetings and occasions to continue the professional development of Employee, including, but not limited to, national, regional , state, and local conferences, and governmental groups and - 4 - I.9.a Packet Pg. 187 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r committees upon which Employee serves as a member. (6) Subject to prior City Council approval in the budget, the City may pay for the travel and subsistence expenses of Employee for short courses , institutes and seminars that are necessary for the good of the City or for the professional development of the Employee. (7) The City recognizes the desirability of representation in and before local civic and other organizations, and Employee is authorized to become a member of civic clubs or organizations, subject to prior City Council approval in the budget, the City may pay membership dues. (8) Given the importance of technological tools to the effective and efficient business of City government, the City shall provide computer, laptop computer (purchase price not to exceed $1 ,300.00), high-speed internet access, electronic calendar, fax, copy machine and similar devices to Employee at the City's expense. C. City Council Commitments (1) The City Council sets policy for the governance and administration of the City, and it implements its policies through the City Manager. (2) The City Council recognizes that to meet the challenges facing the City they must exercise decisive policy leadership. As one step in carrying out this leadership responsibility, the City Council commits to spending time each year outside of regular City Council meetings to work with Employee and staff on setting goals and priorities for the City government, and to work on issues that may be inhibiting the maximal achievement of City goals. (3) Except for the purpose of inquiry, the City Council and its members shall deal with all subordinate City employees, officers, contractors, and consultants solely through the City Manager or the City Manager's designee, and neither the City Council nor any member thereof shall give orders to any subordinate of the City Manager, either publicly or privately. - 5 - I.9.a Packet Pg. 188 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r (4) The City Council agrees none of its individual members will order the appointment or removal of any person to any office or employment under the supervision and control of the City Manager. (5) The City Council agrees that any criticism of a City staff member shall be done privately through the City Manager. D. Mutual Commitments ( 1) Performance Evaluation (a) Annual performance evaluations are an important way for the City Council and Employee to ensure effective communications about expectations and performance. (b) The City Council recognizes that for Employee to respond to its needs and to grow in the performance of the City Manager's job, Employee needs to know how the City Council Members evaluate Employee's performance. (c) To assure that Employee gets this feedback, the City Council shall conduct an evaluation of the Employee's performance at least once each year on or about the Employee's anniversary date of employment. In the first year of Employee's employment with City, the Employee shall initiate a sixth month informal performance update. (2) ICMA Code of Ethics (a) The Parties acknowledge that Employee shall maintain membership in the International City Management Association ("ICMA"). The Parties mutually desire that Employee be subject to and comply with the ICMA Code of Ethics. (b) Employee commits to comply with the ICMA Code of Ethics. (c) The City and the City Council agree that neither the City Council nor any of its members will give Employee any order, direction, or request that would require Employee to violate the ICMA Code of Ethics. - 6 - I.9.a Packet Pg. 189 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r 4. COMPENSATION The City agrees to provide the following compensation to the Employee during the term of the agreement: A. Compensation & Required Employer Costs ( 1 ) Base Salary (a) The annual salary for the position of City Manager shall initially be $180,000. An annual salary increase for cost of living and an increase based on merit will be considered by the City Council if the City's financial position makes such an increase feasible. (b) The City Manager shall be paid at the same intervals and in the same manner as regular City employees. (c) The City shall not at any time during the term of this Agreement reduce the base salary, compensation or other financial benefits of the City Manager, unless as part of a general City management salary reduction, and then in no greater percentage than the average reduction of all City department heads. (2) Required Employer Costs (a) Federal Insurance Contributions Act (FICA) (if applicable). (b) (c) (i) Old Age Survivor and Disability Income (OASDI). (ii) Medicare. Unemployment Compensation. California Public Employees Retirement System (Cal PERS). The City contracts with the California Public Employees' Retirement System for retirement benefits. The City will pay the Employer's (as determined by Cal PERS) share for participation in the CalPERS System. The Employee will pay in full , the Employee's share of 8% of salary. If Employee is a "Classic" member, as determined by CalPERS, Employee will be enrolled in the 2% @ 60 retirement formula. If employee is a - 7 - I.9.a Packet Pg. 190 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r "PEPRA" member, as determined by CalPERS, Employee will be enrolled in the 2% @ 62 retirement formula (d) The cost of any fidelity or other bonds required by law for the City Manager. (e) The cost to defend and indemnify Employee as provided in Section 8.E below. (f) Workers Compensation. B. Basic Benefits (a) Health Benefits: 1. Employer Paid Medical: For the first year of employment, City shall provide full family coverage in an amount equal to the CalPers Blue Shield Net Value Plan, full family coverage for dental and full family coverage for vision; 2. Commencing on the first anniversary of employment the aforementioned plan will be replaced with a cafeteria plan that provides CalPers Blue Shield Net Value Plan for the employee only, plus $6,000. (b) Pensions: (c) (d) (e) 1. Public Employees Retirement System (PERS) Vehicle Allowance Cell Phone Allowance Relocation Allowance $300.00 per month; $100.00 per month; $3,500.00 One time payment for relocation expenses (f) Leave Allowance 1 . Employee is entitled to the standard paid holidays per calendar year, as set by the City Council. 2. The City provides several leave benefits to its employees, including sick, vacation, - 8 - I.9.a Packet Pg. 191 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r and bereavement leave. The Employee shall receive sick leave and vacation time as set forth herein. 3. The Employee shall then begin accruing sick leave a rate of 3.69 hours per pay- period beginning with the next full pay period, and for each subsequent pay period thereafter, following commencement of employment under this agreement. Sick leave accruals are capped at 480 hours. After five (5) years of employment, upon separation from employment, other than termination for cause, Employee shall be compensated for 40% of all unused sick leave. 4. The Employee shall be entitled to the same vacation leave as provided to other management employees, which is currently 80 hours for the first five years of employment; 120 hours for the second five years of employment; and 160 hours from the eleventh year of employment until termination of employment Vacation is accrued in the same manner as other management employees. Vacation accruals are capped at 480 hours. 5. The Employee shall be entitled to a pro- rated Management Leave based on 80 hours per year on hire date and 80 hours annually thereafter on January 1st of each year. Management Leave must be used by the end of the calendar year in which it is given. Any hours from the prior year remaining on the books on January 1 will be forfeited. C. Reimbursement to City Required Notwithstanding the foregoing, the following prov1s1ons requiring reimbursement for certain compensation and/or indemnification provided to Employee by the City apply: 1. Paid Leave: Pursuant to Government Code section 53243, in the event that Employee is convicted of a crime involving the - 9 - I.9.a Packet Pg. 192 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r abuse of his office or position, as defined by Government Code section 53243.4, with the City, any paid leave salary provided by the City for the time period in which the Employee is under investigation for such crimes shall be fully reimbursed by Employee to the City. 2. Legal Defense: Pursuant to Government Code section 53243.1, in the event that Employee is convicted of a crime involving abuse of his office or position, as defined by Government Code section 53243.4, Employee shall fully reimburse the City for all the costs of her legal criminal defense. 3. Severance: Pursuant to Government Code section 53243.2, in the event that Employee is convicted of a crime involving abuse of her office or position, as defined by Government Code Section 53243.4, Employee shall fully reimburse the City for any case settlement, including but not limited to severance pay, paid to Employee related to her termination under this Agreement. 5. SEPARATION A. Resignation/Retirement The Employee may resign at any time and agrees to give the City at least 45 days advance written notice of the effective date of the Employee 's resignation, unless the Parties otherwise agree in writing. If the Employee retires from full time public service with the City, the Employee may provide six months' advance notice. The Employee 's actual retirement date will be mutually established. B. Termination & Removal (1) Employee is an at-will employee serving at the pleasure of the City Council as provided in Government Code Section 36506. (2) The City Council may remove the Employee at any time, with or without cause, by a majority vote of its members. Notice of termination shall be provided to the Employee in writing. Termination as used in this shall also include request that the Employee resign, a reduction in salary or other financial benefits of Employee (including a general City Management salary reduction), a material reduction in the powers and -10 - I.9.a Packet Pg. 193 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r authority of the City Manager, or the elimination of the City Manager's position. Any such notice of termination or act constituting termination shall be given at or effectuated at a duly noticed regular meeting of the City Council. (3) Given the at-will nature of the position of City Manager, an important element of the employment agreement pertains to termination. It is in both the City's interest and that of the Employee that any separation of the Employee is done in a businesslike manner. C. Severance Pay ( 1) In the event the Employee is terminated by the City Council during such time that the Employee is willing and able to perform the City Manager's duties under this Agreement, then in that event the City agrees to pay the Employee a lump sum cash payment equal six months' base salary then in effect as provided in 4.A(1) above. (2) In addition, the City shall extend to the Employee the right to continue health insurance as may be required by and pursuant to the terms and conditions of the Consolidated Omnibus Budget Reconciliation Act Of 1986 (COBRA). The City agrees to pay the Employee's COBRA coverage for one month. (3) All payments required under Sections 5.C(1 ), and (2), are subject to and shall be interpreted to comply with the limitations set forth in Government Code Section 53260. D. Involuntary Resignation (1) In the event that the City Council formally or a majority of the City Council informally asks the Employee to resign, then the Employee shall be entitled to resign and still receive the severance benefits provided in Section 5.C above. (2) The Employee has relied upon the provisions of the Municipal Code upon entering into this Agreement, as it pertains to the City Manger's role, powers, duties, authority, responsibilities, compensation and benefits. In the event the City Council adds, deletes or amends the Municipal Code without the consent of the -11 - I.9.a Packet Pg. 194 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r Employee, and such addition, deletion or amendment is inconsistent with the terms of this Agreement and the City Manager's role, powers, duties, authority, responsibilities , compensation and benefits as currently provided, then the Employee shall have the right, at the Employee's sole option, to give the City Council notice that such amendment(s) constitute a request by the City Council for the Employee's involuntary resignation . (3) Upon receipt of such notice the City Council shall have thirty days in which to do one of the following : (a) rescind the amendment(s); (b) renegotiate this Agreement to the Employee's satisfaction; (c) confirm that the Employee is being asked to involuntarily resign ; or (d) take no action . In the event that either (c) or (d) occurs, or the City is unable to accomplish (b), then Employee shall be entitled to resign and still receive the severance benefits provided in Section 7.C above. E. Separation for Cause (1) Notwithstanding the prov1s1ons of Section 5.C, the Employee may be terminated for cause. As used in this section, "cause" shall mean only one or more the following: (a) Conviction of a felony; (b) Continued abuse of non-prescription drugs or alcohol that materially affects the performance of the Employee's duties; or (c) Repeated and protracted unexcused absences from the City Manager's office and duties . (2) In the event the City terminates the Employee for cause, then the City may terminate th is Agreement immediately, and the Employee shall be entitled to only the compensation accrued up to the date of termination, payments required by Section 6.F below, and such other termination benefits and payments as may be required by law. The Employee shall not be entitled to any severance benefits provided by Section 5.C. -12 - I.9.a Packet Pg. 195 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r (3) In the event the City terminates the Employee for cause, the City and the Employee agree that neither Party shall make any written or oral statements to members of the public or the press concerning the Employee's termination except in the form of a joint press release which is mutually agreeable to both Parties. The joint press release shall not contain any text or information that would be disparaging to either Party. Provided, however, that either Party may verbally repeat the substance of any such press release in response to inquiries by members of the press or public. F. Payment for Unused Leave Balance (1) On separation from City employment, the Employee shall be paid for all unused accrued leave allowances provided in Section 4.B(f) above, and/or the Employee may apply the leave time to service credit for retirement purposes if permitted by PERS. Accumulated leave balances shall be paid at the Employee's monthly salary rate at the effective date of separation. (2) In the event the Employee dies while employed by the City under this Agreement, the Employee 's beneficiaries or those entitled to the Employee's estate, shall be entitled to the Employee's earned salary, and any in-lieu payments for accrued benefits, including compensation for the value of all accrued leave balances. 6. MISCELLANEOUS PROVISIONS A. Term The Initial Term shall be for a period of three years commencing on June 1, 2015, and continuing until May 31, 2018, ("Termination Date"). B. Provisions that Survive Termination Many sections of this Agreement are intended by their terms to survive the Employee's termination of employment with the City, including but limited to Sections 5 and 6.E. These sections, and the others so intended, shall survive termination of employment and termination of this Agreement. -13 - I.9.a Packet Pg. 196 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r C. Amendments This Agreement may be amended at any time by mutual agreement of the City and the Employee. Any amendments are to be negotiated, put in writing, and adopted by the City Council. D. Conflict of Interest ( 1) The Employee shall not engage in any business or transaction or shall have a financial or other personal interest or association, direct or indirect, which is in conflict with the proper discharge of official duties or would tend to impair independence of judgment or action in the performance of official duties. Personal as distinguished from financial interest includes an interest arising from blood or marriage relationships or close business, personal, or political associations. This section shall not serve to prohibit independent acts or other forms of enterprise during those hours not covered by active City employment, providing such acts do not constitute a conflict of interest as defined herein . (2) The Employee shall also be subject to the conflict of interest provisions of the California Government Code and any conflict of interest code applicable to the Employee's City employment. (3) The Employee is responsible for submitting to the City Clerk the appropriate Conflict of Interest Statements at the time of appointment, annually thereafter, and at the time of separation from the position. E. Indemnification (1) To the full extent of the law as provided by the California Torts Claims Act (Government Code Section 810 et seq.) and the indemnity provisions of this Agreement, whichever shall provide the greatest protection to the City Manager, the City and the Successor Agency to the Grand Terrace Redevelopment Agency, jointly and severally, shall defend and indemnify the Employee against and for all losses sustained by the Employee in direct consequences of the discharge of the City Manager's duties on the City's behalf for the period of the Employee's employment. -14 - I.9.a Packet Pg. 197 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r (2) The City shall defend, save harmless and indemnify the Employee against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of the Employee's duties as City Manager. The City may compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon . (3) Whenever the Employee shall be sued for damages arising out of the performance of the Employee's duties, the City shall provide defense counsel for the Employee in such suit and indemnify the Employee from any judgment rendered against the Employee; provided that such indemnity shall not extend to any judgment for damages arising out of any willful wrongdoing. This indemnification shall extend beyond termination of employment and the otherwise expiration of this Agreement to provide protection for any such acts undertaken or committed in the Employee 's capacity as City Manager, regardless of whether the notice of filing of a lawsuit occurs during or following employment with the City. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies that the Employee may have under the law. (4) The City and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Employee, while acting within the scope of the Employee's duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the City or any party affiliated with or otherwise claiming under or through it, regardless of any prior, concurrent, or subsequent active or passive negligence by the Employee. (5) In the event that Employee shall serve as the chief executive of other City-related legal entities as provided in Section 3.A(1 )(c) above, then each provision of this Section 8.E shall be equally applicable to each City- related legal entity as though set forth in an indemnity agreement between Employee and that legal entity. The City hereby guarantees the performance of this indemnity obligation by the City-related legal entity, and shall indemnify and hold the Employee harmless -15 - I.9.a Packet Pg. 198 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r against any failure or refusal by City-related legal entity to perform its obligations under this Section 8.E. F. Severability If any clause, sentence, part, section, or portion of this Agreement is found by a court of competent jurisdiction to be illegal or unenforceable, such clause, sentence, part, section, or portion so found shall be regarded as though it were not part of this Agreement and the remaining parts of this Agreement shall be fully binding and enforceable by the Parties hereto. G. Laws Affecting Title In addition to those laws affecting a City Manager, the Employee shall have the same powers, rights and responsibilities as a Chief Executive Officer, City Administrative Officer, Administrator, and/or City Administrator as those terms are used in local, state or federal laws. H. Jurisdiction and Venue This Contract shall be construed in accordance with the laws of the State of California, and the Parties agree that venue shall be in Los Angeles County, California. I. Entire Agreement This Contract represents the entire agreement of the Parties, and no representations have been made or relied upon except as set forth herein . This Contract may be amended or modified only by a written, fully executed agreement of the Parties . J. Notice Any notice, amendments, or additions to this Agreement, including change of address of either party during the term of this Agreement, which the Employee or the City shall be required, or may desire, to make shall be in writing and shall be sent by prepaid first class mail or hand-delivered to the respective Parties as follows : ( 1) If to the City: Grand Terrace City Hall 22795 Barton Rd. Grand Terrace, CA 902313 -16 - I.9.a Packet Pg. 199 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r (2) If to the Employee: G. Harold Duffey 1011 Eileen Way Sacramento, CA 95831 7. Execution IN WITNESS WHEREOF the Parties have executed this Agreement as of the day and year first above written. "City" "Employee" CITY OF GRAND TERRACE A Municipal Corporation ATTEST: APPROVED AS TO FORM: By~~<---:==-. Richard L. Adams 11, City Attorney -17 - I.9.a Packet Pg. 200 At t a c h m e n t : A t t a c h m e n t I - 1 _ A g m t N o . 2 0 1 5 - 1 8 O r i g i n a l c o n t r a c t - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r FIRST AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT between the City of Grand Terrace and G. Harold Duffey, City Manager 1. PARTIES AND DATE 2015-18-01 This Amendment ("Amendment") to the City Manager Employment Agreement ("Agreement") is entered into as of August 23 , 2016 by and between the City of Grand Terrace, California, a municipal corporation (the "City"), and G. Harold Duffey, an individual (the "City Manager"). The City and the City Manager are sometimes individually referred to as a "Party" and collectively as "Parties." A. The City requires the services of a City Manager. B. The City Manager has the necessary education, experience, skills and expertise to serve as the City's City Manager; and C. The City Council of the City (the "City Council") employed the City Manager to serve as City Manager commencing on June 1, 2015 at a base salary of $180,000; and D. The Agreement was for an initial term of three years terminating, unless extended, on May 31 , 2018; E. The Parties desire to execute this Amendment purstJant to the authority of and subject to the provisions of Government Code ,.... Section 53260 et seq.; and - F. In consideration of these Recitals and the performance by the Parties of the promises, covenants, and conditions herein contained, the Parties agree as provided in this Agreement. -1 - I.9.b Packet Pg. 201 At t a c h m e n t : A t t a c h m e n t I I - 2 _ A g m t N o . 2 0 1 5 - 1 8 - 0 1 1 s t A m e n d - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r 2. COMPENSATION Sub-subsection "1" "a" (Base Salary) of Subsection "A" (Compensation & Required Employer Costs) of Section "4 " (Compensation) is hereby amended to read as follows: The annual salary for the position of City Manager shall be $206,400, commencing June 1, 2016. (City Manager shall receive a retroactive check for the amount of salary increase earned from June 1, 2016 to present) An annual salary increase for cost of living and an increase based on merit will be considered by the City Council if the City's financial position makes such an increase feasible. 3. REMAINING PROVISIONS OF AGREEMENT. All other terms, conditions, and provisions of the Agreement, to the extent not modified with this Amendment, shall remain in full force and effect. 4. Execution IN WITNESS WHEREOF the Parties have executed this Agreement.as of the day and year first above written . "City" "City Manager" CITY OF GRAND TERRACE ATTEST: - 2 - I.9.b Packet Pg. 202 At t a c h m e n t : A t t a c h m e n t I I - 2 _ A g m t N o . 2 0 1 5 - 1 8 - 0 1 1 s t A m e n d - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r I.9.c Packet Pg. 203 At t a c h m e n t : A t t a c h m e n t I I I - 3 _ A g m t N o . 2 0 1 7 - 2 7 2 n d A m e n d - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r I.9.c Packet Pg. 204 At t a c h m e n t : A t t a c h m e n t I I I - 3 _ A g m t N o . 2 0 1 7 - 2 7 2 n d A m e n d - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r I.9.c Packet Pg. 205 At t a c h m e n t : A t t a c h m e n t I I I - 3 _ A g m t N o . 2 0 1 7 - 2 7 2 n d A m e n d - G . H a r o l d D u f f e y C i t y M g r E m p l y m n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r 01247.0004/649716.4 -1- THIRD AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT BETWEEN THE CITY OF GRAND TERRACE & G. HAROLD DUFFEY This THIRD AMENDMENT TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND G. HAROLD DUFFEY (the “Third Amendment”) is made and entered into June 9, 2020, by and between the CITY OF GRAND TERRACE, a general law city and municipal corporation (the “City”) and G. HAROLD DUFFEY, an individual (“Employee”). RECITALS WHEREAS, pursuant to the City Manager Employment Agreement between the City of Grand Terrace and G. Harold Duffey dated May 26, 2015 (the “Agreement”), Employee commenced service as the City’s City Manager effective June 1, 2015; and WHEREAS, on August 23, 2016, the City Council of the City approved the First Amendment to City Manager Employment Agreement between the City of Grand Terrace and G. Harold Duffey (“First Amendment”), which adjusted Employee’s base salary to $206,400; and WHEREAS, on June 27, 2017, the City Council of the City approved the Second Amendment to City Manager Employment Agreement between the City of Grand Terrace and G. Harold Duffey (“Second Amendment”), which: i) adjusted Employee’s base salary to $215,000 commencing July 1, 2017; ii) amended certain benefits provisions of the Agreement; and iii) extended the term of the Agreement until June 30, 2020; and WHEREAS, the City and Employee now desire to amend the Agreement through this Third Amendment to City Manager Employment Agreement between the City of Grand Terrace and G. Harold Duffey (“Third Amendment”) by extending the term of the Agreement for an additional five (5) years until June 30, 2025, revising the performance evaluation schedule such that performance evaluations are conducted three times per calendar year, and making certain revisions to clarify the intent of the Agreement; and WHEREAS, Section 7(C) of the Agreement, entitled “Amendments,” provides that “[t]his Agreement may be amended at any time by mutual agreement of the City and the Employee. Any amendments are to be negotiated, put in writing, and adopted by the City Council[;]” and WHEREAS, the Employee desires to accept these employment terms as such from the City and has provided his written consent to the following terms and conditions in this Third Amendment. NOW, THEREFORE, in consideration of the mutual covenants contained herein, City and Employee hereby agree as follows: I.9.d Packet Pg. 206 At t a c h m e n t : A t t a c h m e n t I V - T h i r d A m e n d m e n t t o t h e A g r e e m e n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r E m p l o y m e n t A g r e e m e n t ) 01247.0004/649716.4 -2- AGREEMENT SECTION 1. The above recitals are incorporated by reference as if set forth in full herein. SECTION 2. Section 3(D)(1) of the Agreement is amended to read, in its entirety, as follows (additions show in bold italics, deletions shown in strikethrough): “( 1) Performance Evaluation (a) Annual Performance evaluations are an important way for the City Council and Employee to ensure effective communications about expectations and performance. (b) The City Council recognizes that for Employee to respond to its needs and to grow in the performance of the City Manager's job, Employee needs to know how the City Council Members evaluate Employee's performance. (c) To assure that Employee gets this feedback, the City Council shall conduct three (3) regularly scheduled performance evaluations once each calendar year in August, January and April. on or about the Employee's anniversary date of employment. In the first year of Employee's employment with City, the Employee shall initiate a sixth month informal performance update. The August and January performance evaluations shall be for the purpose of evaluating Employee’s performance with respect to meeting and/or advancing the City Council’s goals and objectives. The April performance evaluation shall be a comprehensive performance evaluation of Employee’s performance and shall include a written evaluation. Without further City Council action, the City Manager is hereby directed, and City Manager hereby agrees, to timely place these regularly scheduled August, January and April performance evaluations on the respective City Council agendas. Notwithstanding the foregoing, the City Council may always require the scheduling of additional performance evaluations of the Employee at any time beyond the three regularly scheduled performance evaluations required above.” SECTION 3. Section 4(A)(2) of the Agreement is amended to read, in its entirety, as follows (additions show in bold italics, deletions shown in strikethrough): “(2) Required Employer Costs (a) Federal Insurance Contributions Act (FICA) (if applicable) - Medicare only. (i) Old Age Survivor and Disability Income (OASDI). (ii) Medicare. (b) Unemployment Compensation. I.9.d Packet Pg. 207 At t a c h m e n t : A t t a c h m e n t I V - T h i r d A m e n d m e n t t o t h e A g r e e m e n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r E m p l o y m e n t A g r e e m e n t ) 01247.0004/649716.4 -3- (c) California Public Employees Retirement System (CalPERS). The City contracts with the California Public Employees' Retirement System for retirement benefits. The City will pay the Employer's (as determined by CalPERS) share for participation in the CalPERS System. The Employee will pay in full, the Employee's share of 8% 7% of salary. If Provided that CalPERS member status is determined solely by CalPERS, the parties believe Employee to be is a "Classic" Tier 2 member, as determined by CalPERS, and accordingly Employee will remain be enrolled in the City’s 2% @ 60 retirement formula. If employee is a "PEPRA" member, as determined by CalPERS, Employee will be enrolled in the 2% @ 62 retirement formula. (d) The cost of any fidelity or other bonds required by law for the City Manager. (e) The cost to defend and indemnify Employee as provided in Section 8.E below. (f) Workers Compensation.” SECTION 4. Section 4(B)(f)(5) of the Agreement is amended to read, in its entirety, as follows (additions show in bold italics, deletions shown in strikethrough): “5. The Employee shall be granted up to entitled to a prorated Management Leave based on 80 hours per year on hire date and 80 hours of Management Leave annually thereafter on January 1st of each year. Employee shall not accrue more than 80 hours of Management Leave. Management Leave must be used by the end of the calendar year in which it is given. Any hours from the prior year remaining on the books on January 1 will be forfeited. Upon Employee’s separation from City service for any reason, the City shall compensate Employee for any accrued and unused Management Leave. The value of accrued Management Leave shall be calculated using Employee’s pay rate on the date of Employee’s separation from City service.” SECTION 5. Section 4(C)(2)-(3) of the Agreement shall be amended to read as follows (additions shown in bold italics, deletions shown in strikethrough): “2. Legal Defense: Pursuant to Government Code section 53243.1, in the event that Employee is convicted of a crime involving abuse of his office or position, as defined by Government Code section 53243.4, Employee shall fully reimburse the City for all the costs of his her legal criminal defense. 3. Severance: Pursuant to Government Code section 53243.2, in the event that Employee is convicted of a crime involving abuse of his her office or position, I.9.d Packet Pg. 208 At t a c h m e n t : A t t a c h m e n t I V - T h i r d A m e n d m e n t t o t h e A g r e e m e n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r E m p l o y m e n t A g r e e m e n t ) 01247.0004/649716.4 -4- as defined by Government Code Section 53243.4, Employee shall fully reimburse the City for any case settlement, including but not limited to severance pay, paid to Employee related to his her termination under this Agreement.” SECTION 6. A new Section 5(B)(4) is added to the Agreement to read, in its entirety, as follows: “(4) Consistent with Grand Terrace Municipal Code section 2.08.280, Employee and the City agree that the procedures pertaining to Employee’s separation shall be as set forth in this Agreement rather than as provided in Sections 2.08.220 through 2.08.270 of the Grand Terrace Municipal Code, except that Employee shall not be removed from office, other than for cause, during or within a period of ninety (90) days next succeeding any general municipal election held in the City in which a member of the City Council is elected or when a new City Council member is appointed. Employee and the City further agree that the City Council’s right to terminate Employee pursuant to this Section 5 shall not be subject to or in any way limited by the City’s Personnel Rules or past City practices related to the employment, discipline or termination of the City’s employees. Accordingly, Employee expressly waives any rights provided for the City Manager under the City’s Personnel Rules, Municipal Code, or under other state or federal law to any other form of pre- or post-termination hearing, appeal, or other administrative process pertaining to termination.” SECTION 7. A new subsection 5(C)(4) is added to the Agreement to read, in its entirety, as follows: “(4) Any severance payment provided to Employee shall be conditioned upon the following: i) Employee not challenging such termination, including but not limited to by means of appeal or civil or administrative claim and ii) Employee’s execution of a general release of claims, in a form approved by the City’s City Attorney. Payment of severance shall not occur until after the expiration of the release revocation period contained therein. In the event Employee challenges his termination or declines to execute or revokes the general release of claims, no severance payment shall be made.” SECTION 8. A new Section 5(G) is hereby added to the Agreement to read, in its entirety, as follows: “G. Any of the following prior to the Termination Date of the Agreement as stated in Section 6(A) shall not be deemed a breach of this I.9.d Packet Pg. 209 At t a c h m e n t : A t t a c h m e n t I V - T h i r d A m e n d m e n t t o t h e A g r e e m e n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r E m p l o y m e n t A g r e e m e n t ) 01247.0004/649716.4 -5- Agreement: i) Employee’s resignation/retirement consistent with Section 5(A); ii) Employee’s termination without cause consistent with Sections 5(B)-(C); iii) Employee’s involuntary resignation consistent with Section 5(D); or iv) Employee’s separation for cause consistent Section 5(E).” SECTION 9. Section 6(A) of the Agreement is hereby amended, in its entirety, to read as follows (additions shown in bold italics, deletions shown in strikethrough): “A. Term. The Term of this Agreement, which commenced on June 1, 2015, for an initial term of three years ending on May 31, 2018 is hereby extended to June 30, 2025 2020 (“Termination Date”).” SECTION 10. Section 6(B) of the Agreement is hereby amended, in its entirety, to read as follows (additions shown in bold italics, deletions shown in strikethrough): “B. Provisions that Survive Termination. Many sections of this Agreement are intended by their terms to survive the Employee's termination of employment with the City, including but limited to Sections 4(C), 5 and 6.E. These sections, and the others so intended, shall survive termination of employment and termination of this Agreement.” SECTION 11. Section 6(H) of the Agreement is hereby amended, in its entirety, to read as follows (additions shown in bold italics, deletions shown in strikethrough): “H. Jurisdiction and Venue. This Contract shall be construed in accordance with the laws of the State of California, and the Parties agree that venue shall be in San Bernardino Los Angeles County, California.” SECTION 12. Except as expressly amended by this Third Amendment, the underlying terms, conditions, and compensation of Employee by City as and for his employment as City Manager shall be as set forth in the Agreement and the First Amendment and Second Amendment thereto. IN WITNESS WHEREOF, the CITY OF GRAND TERRACE has caused this Third Amendment to be signed and executed on its behalf by its Mayor, and duly attested by its officers thereunto duly authorized, and Employee has signed and executed this Third Amendment, both in duplicate. I.9.d Packet Pg. 210 At t a c h m e n t : A t t a c h m e n t I V - T h i r d A m e n d m e n t t o t h e A g r e e m e n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r E m p l o y m e n t A g r e e m e n t ) 01247.0004/649716.4 -6- CITY OF GRAND TERRACE ______________________________ Darcy McNaboe Mayor ATTEST: ______________________________ Debra Thomas City Clerk APPROVED AS TO FORM: ______________________________ Adrian R. Guerra City Attorney EMPLOYEE ______________________________ G. Harold Duffey Dated:_________________________ [END OF SIGNATURES] I.9.d Packet Pg. 211 At t a c h m e n t : A t t a c h m e n t I V - T h i r d A m e n d m e n t t o t h e A g r e e m e n t ( T h i r d A m e n d m e n t t o C i t y M a n a g e r E m p l o y m e n t A g r e e m e n t ) AGENDA REPORT MEETING DATE: June 9, 2020 Council Item TITLE: Update on COVID-19 and the Implementation of Curfew from 7:00 P.M. on June 2 through 5:00 A.M. on June 4, 2020 PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Receive and file information. 2030 VISION STATEMENT: This staff report supports Our Mission to preserve and protect our community, Goal #2, Maintaining Public Safety and Goal #5, Engage in Proactive Communication. BACKGROUND: On March 18, 2020, the City Manager, in his capacity as Director of Emergency Services, proclaimed an emergency in accordance with California Government Code Section 8630 and Grand Terrace Municipal Code Section 2.28.060. The emergency proclamation is based on conditions of extreme peril to the safety of persons and property within the City as a consequence of the global spread of a severe acute respiratory illness caused by a novel (new) coronavirus (“COVID-19”).The Proclamation was ratified by the City Council on March 24, 2020. DISCUSSION: As of June 4, 2020, there are 5,793 cases of COVID-19 in San Bernardino County with over 69,000 tests administered by San Bernardino County’s Public Health Department. The total number of deaths in the County attributed to COVID-19 remains at 210 as of the writing of this report. Over the last three months the City of Grand Terrace, like cities across the country and the world have experienced a dramatic modification to operations. Closures of City facilities and businesses have left both the public and private sector with infrastructure expenses (personnel and facilities) and diminished opportunities to generate revenue. Toward the end of May, businesses started to reopen, and City facilities are also reopening to the public. City parks are open for passive recreational activities and City Hall opened its doors on June 8, 2020. Residents visiting City Hall must practice social distancing. Masks are required to be worn in City Hall; if a visitor does not have a mask, one will be provided to them. We will continue to monitor California Department of Public Health notices and return to full operations as quickly as possible. On June 2, 2020, the City Manager, in his capacity as Director of Emergency Services issued an Executive Order on behalf of the City of Grand Terrace under California I.10 Packet Pg. 212 Government Code Section 8630, which provides that a local emergency may be proclaimed by the governing body, or designee, of a city. On May 29 and 30, 2020, protests in various cities throughout Southern California resulted in damage, graffiti, looting and according to news reports, hundreds of arrests. On May 30, 2020, Governor Gavin Newsom authorized assistance after a request from the City and County of Los Angeles, and proclaimed a state of emergency in Los Angeles County, citing the civil unrest therein. More protests are anticipated throughout Southern California and have the potential to arise in or near the City of Grand Terrace (“City”). In order to safeguard the rights of peaceful assembly and protest, to protect the safety of City residents, property, and businesses as well as emergency and law enforcement providers, it was deemed necessary to establish a curfew to quell potential violence and destruction of property. The City imposed a nighttime curfew to leave opportunities during daytime for the voices of the protesters to make themselves heard. A 7:00 p.m. to 5:00 a.m. curfew was implemented on June 2, 2020 (Attachment I) and rescinded on June 4, 2020 (Attachment II). FISCAL IMPACT: No Fiscal Impact ATTACHMENTS: • Attachment I - 2020-01 - Declaration of Local Emergency (PDF) • Attachment II - Director of Emergency Services LIfts City Curfew(PDF) APPROVALS: G. Harold Duffey Completed 06/04/2020 5:45 PM City Attorney Completed 06/04/2020 5:49 PM Finance Completed 06/04/2020 5:53 PM City Manager Completed 06/04/2020 7:23 PM City Council Pending 06/09/2020 6:00 PM I.10 Packet Pg. 213 I.10.a Packet Pg. 214 At t a c h m e n t : A t t a c h m e n t I - 2 0 2 0 - 0 1 - D e c l a r a t i o n o f L o c a l E m e r g e n c y ( C O V I D - 1 9 U p d a t e ) I.10.a Packet Pg. 215 At t a c h m e n t : A t t a c h m e n t I - 2 0 2 0 - 0 1 - D e c l a r a t i o n o f L o c a l E m e r g e n c y ( C O V I D - 1 9 U p d a t e ) I.10.a Packet Pg. 216 At t a c h m e n t : A t t a c h m e n t I - 2 0 2 0 - 0 1 - D e c l a r a t i o n o f L o c a l E m e r g e n c y ( C O V I D - 1 9 U p d a t e ) Contact G. Harold Duffey, City Manager Telephone (909) 824-6621 Ext. 230 Email hduffey@grandterrace-ca.gov Website GrandTerrace-ca.gov FOR IMMEDIATE RELEASE June 4, 2020 Director of Emergency Services Lifts City Curfew Thank you to the Grand Terrace community for your continued understanding through unpredictable and unprecedented crises. The strength of our City is unwaveringly inspiring. There is no longer a curfew in place in the City of Grand Terrace. Businesses may operate regularly, so long as they are currently permissible to be open according to State and County regulations. City Hall main lobby has been closed because of COVID-19 but we are anticipating reopening to the general public on Monday, June 8, 2020 with regular operating hours Monday through Friday from 8:00 a.m. to 5:00 p.m. As we begin to take a focus on events outside of the Coronavirus pandemic, we want to remind the public that the threat of becoming ill or spreading the illness is still present. Because of this, we will ensure social distancing measures and ask the public to please wear a face-covering while inside City Hall. If you do not have a mask, one will be provided to you. We will continue to monitor local events and adjust the City’s response to all situations as necessary. For more information, please visit www.grandterrace-ca. gov or call (909) 824-6621. # # # If you would like more information about this topic, please contact G. Harold Duffey, City Manager at (909) 824-6621 Ext. 230 or email at hduffey@grandterrace-ca.gov. I.10.b Packet Pg. 217 At t a c h m e n t : A t t a c h m e n t I I - D i r e c t o r o f E m e r g e n c y S e r v i c e s L I f t s C i t y C u r f e w ( C O V I D - 1 9 U p d a t e ) AGENDA REPORT MEETING DATE: June 9, 2020 Council Item TITLE: Resolutions Calling & Giving Notice of a General Municipal Election on November 3, 2020, and Requesting Consolidation of the Municipal Election with the State-Wide General Election on November 3, 2020; and Establishing Candidate Statement Regulations PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: 1. Approve a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 3, 2020, FOR THE ELECTION OF CERTAIN OFFICERS AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO ELECTIONS CODE SECTION 10403 RELATING TO GENERAL LAW CITIES 2. Approve a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2020 2030 VISION STATEMENT: This staff report supports our Core Value of Open and Inclusive Government. BACKGROUND: In an effort to conduct municipal elections in an efficient and cost-effective manner while complying with all state regulations pertaining to municipal elections, the San Bernardino County Registrar of Voters has conducted the City’s General Municipal Elections since incorporation. In order to request the services of the San Bernardino County Registrar of Voters Office for the upcoming November 3, 2020 General Municipal Election, the City Council must adopt resolutions calling and giving notice, requesting the County services, and setting regulations for candidate statements. I.11 Packet Pg. 218 DISCUSSION: On November 3, 2020, the City of Grand Terrace will hold its General Municipal Election to elect three (3) Council Members, each for a full term of four years. The nomination period begins on July 13, 2020 and will close on August 7, 2020. Only candidates wishing to submit a candidate statement will be required to pay a deposit of $250.00 to cover the cost of printing the statement in the sample ballots provided. As indicated earlier in the staff report, the City Council is required to adopt a resolution requesting the services of the County Registrar of Voters for the November 3, 2020, Election. The adopted Resolutions need to be submitted to the County no later than August 7, 2020. The Resolution calling and giving notice of a General Municipal Election on Tuesday, November 3, 2020, for the election of certain officers and requesting the Board of Supervisors of the County of San Bernardino to consolidate the General Municipal Election with the Statewide General Election to be held pursuant to Elections Code Section 10403 relating to General Law Cities is attached for your consideration as well as the Resolution establishing regulations for candidates for elective office pertaining to candidate statements submitted to the voters at an election to be held on Tuesday, November 3, 2020. FISCAL IMPACT: The County of San Bernardino Registrar of Voters has estimated the cost for services provided to the City of Grand Terrace for the November 3, 2020, General Municipal Election in the amount of approximately $10,000.00. Sufficient funds have been included in the proposed FY 2020-2021 budget. ATTACHMENTS: • 2020-xx CC Reso - Calling Election 11-03-2020 (DOCX) • 2020-xx CC Reso - Candidate Statements 11-03-2020 (DOCX) APPROVALS: Debra Thomas Completed 06/03/2020 8:57 AM City Attorney Completed 06/03/2020 10:33 PM Finance Completed 06/04/2020 9:28 AM City Manager Completed 06/04/2020 4:55 PM City Council Pending 06/09/2020 6:00 PM I.11 Packet Pg. 219 RESOLUTION NO. 2020-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 3, 2020, FOR THE ELECTION OF CERTAIN OFFICERS AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO ELECTIONS CODE SECTION 10403 RELATING TO GENERAL LAW CITIES WHEREAS, under the provisions of the laws relating to general law cities on the State of California, a Regular Municipal Election shall be held on November 3, 2020, for the election of municipal officers; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General election to be held on the same date and that within the city, the precincts, polling places and election officers of the two elections be the same, and that the county election department of the County of San Bernardino canvass the returns of the General Municipal Election and that the election be held on all respects as if there were only one election; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. Pursuant to the requirements of the laws of the State of California relating to General Law cities, there is called and ordered to be held in the City of Grand Terrace, California, on Tuesday, November 3, 2020, a General Municipal Election for the purpose of electing three (3) Council Members for a full term of four years. SECTION 2. The ballots to be used at the election shall be in the form and content as required by the law. SECTION 3. The City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. SECTION 4. The polls for the election shall be open at seven o’clock a.m. the day of the election and shall remain open continuously from that time until eight o’clock p.m. of the same day when the polls shall be closed, except as provided in Section 14401 of the Elections Code. SECTION 5. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of San Bernardino is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General election on Tuesday, November 3, 2020, for the purpose of the election of three (3) Council Members for a full term of four years. SECTION 6. In all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections consolidated with Statewide General Election, including, but not limited to, Section 10418 of the Elections Code, and one form of ballot I.11.a Packet Pg. 220 At t a c h m e n t : 2 0 2 0 - x x C C R e s o - C a l l i n g E l e c t i o n 1 1 - 0 3 - 2 0 2 0 [ R e v i s i o n 2 ] ( C a l l i n g f o r G e n e r a l M u n i c i p a l E l e c t i o n - N o v e m b e r 3 , 2 0 2 0 ) shall be used. SECTION 7. The County Registrar of Voters is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election. SECTION 8. The Board of Supervisors is requested to issue instructions to the County Registrar of Voters to take any and all steps necessary for the holding of the consolidated election. SECTION 9. The City of Grand Terrace recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. SECTION 10. Notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law. Notwithstanding the generality of the foregoing, the City Clerk is hereby instructed to act in conformance with California Elections Code Section 10403 and to file this Resolution with the Board of Supervisors of San Bernardino County and to transmit a copy of the same to the San Bernardino County elections official. SECTION 11. The City Clerk shall certify the adoption of this Resolution and enter it into the Book of Resolutions. SECTION 12. The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution. SECTION 13. If any section, subsection, sentence, clause, or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause, or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid or unconstitutional. SECTION 14. The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. SECTION 15. This resolution shall take effect immediately upon adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the _____ day of _____________ 2020. ___________________________ Darcy McNaboe, Mayor I.11.a Packet Pg. 221 At t a c h m e n t : 2 0 2 0 - x x C C R e s o - C a l l i n g E l e c t i o n 1 1 - 0 3 - 2 0 2 0 [ R e v i s i o n 2 ] ( C a l l i n g f o r G e n e r a l M u n i c i p a l E l e c t i o n - N o v e m b e r 3 , 2 0 2 0 ) ATTEST: Debra L. Thomas, City Clerk APPROVED AS TO FORM: Adrian Guerra City Attorney I.11.a Packet Pg. 222 At t a c h m e n t : 2 0 2 0 - x x C C R e s o - C a l l i n g E l e c t i o n 1 1 - 0 3 - 2 0 2 0 [ R e v i s i o n 2 ] ( C a l l i n g f o r G e n e r a l M u n i c i p a l E l e c t i o n - N o v e m b e r 3 , 2 0 2 0 ) RESOLUTION NO. 2020-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2020 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate’s statement. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Grand Terrace on November 3, 2020, may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed (in typewritten form) in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of nomination period. SECTION 2. The following provisions shall govern foreign languages as to candidate statements and voter information guides: a. Pursuant to the Federal Voting Rights Act, candidate’s statements will be translated into all languages required by the County of San Bernardino. The County is required to translate candidate statements into the following language in addition to English: Spanish b. The County will print and mail voter information guides and candidate’s statement to all voters in English and Spanish. SECTION 3. The following provisions shall govern payment relating to candidate statements: a. The candidate shall be required to pay for the cost of translating the candidate’s statement into any required foreign language as specified in (a) and/or (b) of Section 2 above pursuant to Federal and/or State Law. b. The candidate shall be required to pay for the cost of printing the candidate’s statement in English and Spanish. c. The City Clerk shall estimate the total cost of printing, handling, translating, and I.11.b Packet Pg. 223 At t a c h m e n t : 2 0 2 0 - x x C C R e s o - C a n d i d a t e S t a t e m e n t s 1 1 - 0 3 - 2 0 2 0 [ R e v i s i o n 1 ] ( C a l l i n g f o r G e n e r a l M u n i c i p a l E l e c t i o n - N o v e m b e r 3 , 2 0 2 0 ) mailing the candidate’s statement filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his pro rata share as a condition of having his or her statement included in their voter’s pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the clerk is not bound by the estimate and may, on the pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election. SECTION 4. No Candidate will be permitted to include additional materials in the voter information guide. SECTION 5. The City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued. SECTION 6. All previous Resolutions establishing Council policy on payment for candidate’s statements are repealed. SECTION 7. This Resolution shall apply only to the election to be held on Tuesday, November 3, 2020, and shall then be repealed. SECTION 8. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the Book of Resolutions. SECTION 9. The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution. SECTION 10. If any section, subsection, sentence, clause, or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause, or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid or unconstitutional. SECTION 11. The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. SECTION 12. This resolution shall take effect immediately upon adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. I.11.b Packet Pg. 224 At t a c h m e n t : 2 0 2 0 - x x C C R e s o - C a n d i d a t e S t a t e m e n t s 1 1 - 0 3 - 2 0 2 0 [ R e v i s i o n 1 ] ( C a l l i n g f o r G e n e r a l M u n i c i p a l E l e c t i o n - N o v e m b e r 3 , 2 0 2 0 ) PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the _____ day of _____________ 2020. ___________________________ Darcy McNaboe, Mayor ATTEST: Debra L. Thomas City Clerk APPROVED AS TO FORM: Adrian Guerra City Attorney I.11.b Packet Pg. 225 At t a c h m e n t : 2 0 2 0 - x x C C R e s o - C a n d i d a t e S t a t e m e n t s 1 1 - 0 3 - 2 0 2 0 [ R e v i s i o n 1 ] ( C a l l i n g f o r G e n e r a l M u n i c i p a l E l e c t i o n - N o v e m b e r 3 , 2 0 2 0 ) AGENDA REPORT MEETING DATE: June 9, 2020 Council Item TITLE: Resolution Authorizing the City Manager to Submit a Local Early Action Planning Grant Application in the Amount of $65,000 and Execute an Agreement with the California Department of Housing and Community Development PRESENTED BY: Steven Weiss, Planning & Development Services Director RECOMMENDATION: Adopt A Resolution of the City Council of the City of Grand Terrace Authorizing Application For, And Receipt of, Local Government Planning Support Grant Program Funds From the Department Of Housing and Community Development 2030 VISION STATEMENT: A compliant Housing Element supports Goal #1, Ensuring Fiscal Viability and Goal #3, Promote Economic Development by providing an internally consistent General Plan. BACKGROUND: Earlier this year the California Department of Housing and Community Development (HCD) issued a Notice of Funding Availability (NOFA) for approximately $119 million under the Local Early Action Planning (LEAP) Grants Program. The purpose of this program is to provide financial support and technical assistance to local governments for the preparation and adoption of planning documents and regulations that will help to accelerate housing production. Maximum grant funding is based on jurisdiction size with a maximum grant amount of $65,000 for small jurisdictions such as Grand Terrace. All cities in the Southern California Association of Governments (SCAG) region are required to prepare a Housing Element update for the 2021-2029 planning period (the “6th cycle”). The requested grant funds would defray a portion of the cost of preparing the Housing Element update. As part of the grant application, cities must submit a City Council resolution authorizing submittal of the application, agreeing to execute a Standard Agreement, and agreeing to abide by the terms of the grant. Additional information regarding the LEAP grant program is available at: https://www.hcd.ca.gov/grants-funding/active-funding/leap.shtml#getfunding CEQA COMPLIANCE: Submittal of the proposed grant application is not subject to CEQA. City actions related I.12 Packet Pg. 226 to the 2021 Housing Element update will be subject to CEQA and appropriate environmental analysis will be conducted in connection with those actions. RECOMMENDED ACTION: Adopt Resolution authorizing the City Manager to submit the LEAP grant application and execute a grant agreement. ATTACHMENTS: • Resolution xxxx_LEAP grant application (DOCX) • LEAP grant application-Grand Terrace (PDF) APPROVALS: Steven Weiss Completed 06/02/2020 4:38 PM City Attorney Completed 06/03/2020 3:22 PM Finance Completed 06/04/2020 9:09 AM City Manager Completed 06/04/2020 4:56 PM City Council Pending 06/09/2020 6:00 PM I.12 Packet Pg. 227 RESOLUTION NO. ____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AUTHORIZING APPLICATION FOR, AND RECEIPT OF, LOCAL GOVERNMENT PLANNING SUPPORT GRANT PROGRAM FUNDS FROM THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT WHEREAS, pursuant to Health and Safety Code 50515 et seq., the Department of Housing and Community Development (Department) is authorized to issue a Notice of Funding Availability (NOFA) as part of the Local Government Planning Support Grants Program (hereinafter referred to by the Department as the Local Early Action Planning Grants program or LEAP); and WHEREAS, the City Council of the City of Grand Terrace desires to submit a LEAP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for projects that assist in the preparation and adoption of planning documents and process improvements that accelerate housing production and facilitate compliance to implement the sixth cycle of the regional housing need assessment; and WHEREAS, the Department has issued a NOFA and Application on January 27, 2020 in the amount of $119,040,000 for assistance to all California Jurisdictions. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE RESOLVES AS FOLLOWS: SECTION 1. The City Manager is hereby authorized and directed to apply for and submit to the Department the Application package on behalf of the City of Grand Terrace (“Applicant”). SECTION 2. In connection with the LEAP grant, if the Application is approved by the Department, the City Manager of the City of Grand Terrace is authorized to submit the Application, enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of $65,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the LEAP grant, the Applicant’s obligations related thereto, and all amendments thereto. SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the NOFA, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the NOFA and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for I.12.a Packet Pg. 228 At t a c h m e n t : R e s o l u t i o n x x x x _ L E A P g r a n t a p p l i c a t i o n [ R e v i s i o n 3 ] ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t Resolution No. XXX – LEAP Grant Application June 9, 2020 Page 2 of 3 eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 9th day of June 2020 by the City Council of the City of Grand Terrace. Darcy McNaboe Mayor ATTEST: Debra Thomas City Clerk APPROVED AS TO FORM: ______________________ Adrian R. Guerra City Attorney I.12.a Packet Pg. 229 At t a c h m e n t : R e s o l u t i o n x x x x _ L E A P g r a n t a p p l i c a t i o n [ R e v i s i o n 3 ] ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t Resolution No. XXX – LEAP Grant Application June 9, 2020 Page 3 of 3 STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE I, _______________, City Clerk of the City of Grand Terrace DO HEREBY CERTIFY that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 9th day of June, 2020, and was carried by the following roll call vote, to wit: AYES: COUNCILMEMBERS: NOES COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: _____________________________ City Clerk City of Grand Terrace I.12.a Packet Pg. 230 At t a c h m e n t : R e s o l u t i o n x x x x _ L E A P g r a n t a p p l i c a t i o n [ R e v i s i o n 3 ] ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t Local Early Action Planning Grant Application State of California Governor Gavin Newsom Alexis Podesta, Secretary Business, Consumer Services and Housing Agency Doug McCauley, Acting Director Department of Housing and Community Development Zachary Olmsted, Deputy Director Department of Housing and Community Development Housing Policy Development 2020 West El Camino, Suite 500 Sacramento, CA 95833 Website: https://www.hcd.ca.gov/grants-funding/active-funding/leap.shtml Email: EarlyActionPlanning@hcd.ca.gov January 27, 2020 I.12.b Packet Pg. 231 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) LEAP Application Packaging Instructions The applicant is applying to the Department of Housing and Community Development (Department) for a grant authorized underneath the Local Early Action Planning Grants (LEAP) provisions pursuant to Health and Safety Code Sections 50515 through 50515.05. LEAP provides funding to jurisdictions for the preparation and adoption of planning documents, process improvements that accelerate housing production and facilitate compliance in implementing the sixth cycle of the regional housing need assessment. If you have questions regarding this application or LEAP, email earlyactionplanning@hcd.ca.gov. If approved for funding, the LEAP application is incorporated as part of your Standard Agreement with the Department. In order to be considered for funding, all sections of this application, including attachments and exhibits if required, must be complete and accurate. All applicants must submit a complete, signed, original application package and digital copy on CD or USB flash drive to the Department and postmarked by the specified due date in the NOFA. Applicants will demonstrate consistency with LEAP requirements by utilizing the following forms and manner prescribed in this application. o Pages 3 through 14 constitute the full application (save paper, print only what is needed) o Attachment 1: Project Timeline and Budget: Including high-level tasks, sub-tasks, begin and end dates, budgeted amounts, deliverables, and adoption and implementation dates. o Attachment 2: Nexus to Accelerating Housing Production o Attachment 3: State and Other Planning Priorities o Attachment 4: Required Resolution Template o Government Agency Taxpayer ID Form (available as a download from the LEAP webpage located at https://www.hcd.ca.gov/grants-funding/active-funding/leap.shtml o If the applicant is partnering with another local government or other entity, include a copy of the legally binding agreement; and o Supporting documentation (e.g., letters of support, scope of work, project timelines, etc.) Pursuant to Section XII of the LEAP 2020 Notice of Funding Availability (NOFA), the application package must be postmarked on or before July 1, 2020, and received by the Department at the following address: Department of Housing and Community Development Division of Housing Policy Development 2020 West El Camino Ave, Suite 500 Sacramento, CA 95833 LEAP NOFA Application Rev. 1/24/2020 Page 2 of 14 I.12.b Packet Pg. 232 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) A.Applicant Information and Certification Applicant (Jurisdiction) Applicant’s Agency Type Applicant’s Mailing Address City State California Zip Code County Website Authorized Representative Name Authorized Representative Title Phone Fax Email Contact Person Name Contact Person Title Phone Fax Email Proposed Grant Amount $ Pursuant to Health and Safety Code Section 50515.03 through (d) of the Guidelines, all applicants must meet the following two requirements to be eligible for an award: 1.Does the application demonstrate a nexus to accelerating housing production as shown in Attachment 1?Yes No 2.Does the application demonstrate that the applicant is consistent with State Planning or Other Priorities; Attachment 2?Yes No Is a fully executed resolution included with the application package? Yes No Does the address on the Government Agency Taxpayer ID Form exactly match the address listed above? Yes No Is the applicant partnering with another eligible local government entity? If Yes, provide a fully executed copy of the legally binding agreement. Yes No As the official designated by the governing body, I hereby certify that if approved by HCD for funding through the Local Early Action Planning Program (LEAP), the assumes the responsibilities specified in the Notice of Funding Availability and certifies that the information, statements and other contents contained in this application are true and correct. Signature: Name: Date: Title: LEAP NOFA Application Rev. 1/24/2020 Page 3 of 14 I.12.b Packet Pg. 233 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) B.Proposed Activities Checklist Check all activities the locality is undertaking. Activities must match the project description. 1 Rezoning and encouraging development by updating planning documents and zoning ordinances, such as general plans, community plans, specific plans, implementation of sustainable communities’ strategies, and local coastal programs 2 Completing environmental clearance to eliminate the need for project-specific review 3 Establishing housing incentive zones or other area based housing incentives beyond State Density Bonus Law such as a workforce housing opportunity zone pursuant to Article 10.10 (commencing with Section 65620) of Chapter 3 of Division 1 of Title 7 of the Government Code or a housing sustainability district pursuant to Chapter 11 (commencing with Section 66200) of Division 1 of Title 7 of the Government Code 4 Performing infrastructure planning, including for sewers, water systems, transit, roads, or other public facilities necessary to support new housing and new residents 5 Planning documents to promote development of publicly owned land such as partnering with other local entities to identify and prepare excess or surplus property for residential development 6 Revamping local planning processes to speed up housing production 7 Developing or improving an accessory dwelling unit ordinance in compliance with Section 65852.2 of the Government Code 8 Planning documents for a smaller geography (less than jurisdiction-wide) with a significant impact on housing production including an overlay district, project level specific plan, or development standards modifications proposed for significant areas of a locality, such as corridors, downtown or priority growth areas 9 Rezoning to meet requirements pursuant to Government Code Section 65583(c)(1) and other rezoning efforts to comply with housing element requirements, including Government Code Section 65583.2(c) (AB 1397, Statutes of 2018) 10 Upzoning or other implementation measures to intensify land use patterns in strategic locations such as close proximity to transit, jobs or other amenities 11 Rezoning for multifamily housing in high resource areas (according to Tax Credit Allocation Committee/Housing Community Development Opportunity Area Maps); Establishing Pre-approved architectural and site plans 12 Preparing and adopting housing elements of the general plan that include an implementation component to facilitate compliance with the sixth cycle RHNA 13 Adopting planning documents to coordinate with suballocations under Regional Early Action Planning Grants (REAP) that accommodate the development of housing and infrastructure and accelerate housing production in a way that aligns with state planning priorities, housing, transportation equity and climate goals, including hazard mitigation or climate adaptation 14 Zoning for by-right supportive housing, pursuant to Government Code section 65651 (Chapter 753, Statutes of 2018) 15 Zoning incentives for housing for persons with special needs, including persons with developmental disabilities 16 Planning documents related to carrying out a local or regional housing trust fund 17 Environmental hazard assessments; data collection on permit tracking; feasibility studies, site analysis, or other background studies that are ancillary (e.g., less than 15% of the total grant amount) and part of a proposed activity with a nexus to accelerating housing production 18 Other planning documents or process improvements that demonstrate an increase in housing related planning activities and facilitate accelerating housing production 19 Establishing Prohousing Policies LEAP NOFA Application Rev. 1/24/2020 Page 4 of 14 I.12.b Packet Pg. 234 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) C.Project Description Provide a description of the project and each activity using the method outlined below, and ensure the narrative speaks to Attachment 1: Project Timeline and Budget. a.Summary of the Project and its impact on accelerating production b.Description of the tasks and major sub-tasks c.Summary of the plans for adoption or implementation Please be succinct and use Appendix A or B if more room is needed. LEAP NOFA Application Rev. 1/24/2020 Page 5 of 14 I.12.b Packet Pg. 235 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) D.Legislative Information District # Legislator Name Federal CongressionalDistrict State Assembly District State Senate District Applicants can find their respective State Senate representatives at https://www.senate.ca.gov/, and their respective State Assembly representatives at https://www.assembly.ca.gov/. LEAP NOFA Application Rev. 1/24/2020 Page 6 of 14 I.12.b Packet Pg. 236 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) Attachment 1: Project Timeline and Budget Task Est. Cost Begin End Deliverable Notes Total Projected Cost $ Include high-level tasks, major sub-tasks (Drafting, Outreach, Public Hearings and Adoption), budget amounts, begin and end dates and deliverables. If other funding is used, please note the source and amount in the Notes section. LEAP NOFA Application Rev. 1/24/2020 Page 7 of 14 I.12.b Packet Pg. 237 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a Attachment 2: Application Nexus to Accelerating Housing Production Applicants shall demonstrate how the application includes a nexus to accelerating housing production by providing data regarding current baseline conditions and projected outcomes such as a reduction in timing, lower development costs, increased approval certainty, increases in number of entitlements, more feasibility, or increases in capacity. An expected outcome should be provided for each proposed deliverable. If necessary, use Appendix B to explain the activity and its nexus to accelerating housing production. Select at least one *Baseline **Projected ***Difference Notes Timing (e.g., reduced number of processing days) Development cost (e.g., land, fees, financing, construction costs per unit) Approval certainty and reduction in discretionary review (e.g., prior versusproposed standard and level of discretion) Entitlement streamlining (e.g., number of approvals) Feasibility of development Infrastructure capacity (e.g., number of units) Impact on housing supply and affordability (e.g., number of units) *Baseline – Current conditions in the jurisdiction (e.g. 6-month development application review, or existing number of units in a planning area) **Projected – Expected conditions in the jurisdiction because of the planning grant actions (e.g. 2-month development application review) ***Difference – Potential change resulting from the planning grant actions (e.g., 4-month acceleration in permitting, creating a more expedient development process) LEAP NOFA Application Rev. 1/24/2020 Page 8 of 14 I.12.b Packet Pg. 238 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) Attachment 3: State and Other Planning Priorities Certification (Page 1 of 3) Applicants must demonstrate that the locality is consistent with State Planning or Other Planning Priorities by selecting from the list below activities that are proposed as part of this application or were completed within the last five years. Briefly summarize the activity and insert a date of completion. State Planning Priorities Date of Completion Brief Description of the Action Taken Promote Infill and Equity Rehabilitating, maintaining, and improving existing infrastructure that supports infill development and appropriate reuse and redevelopment of previously developed, underutilized land that is presently served by transit, streets, water, sewer, and other essential services, particularly in underserved areas. Seek or utilize funding or support strategies to facilitate opportunities for infill development. Other (describe how this meets subarea objective) Promote Resource Protection Protecting, preserving, and enhancing the state’s most valuable natural resources, including working landscapes such as farm, range, and forest lands; natural lands such as wetlands, watersheds, wildlife habitats, and other wildlands; recreation lands such as parks, trails, greenbelts, and other open space; and landscapes with locally unique features and areas identified by the state as deserving special protection. Actively seek a variety of funding opportunities to promote resource protection in underserved communities. Other (describe how this meets subarea objective) Encourage Efficient Development Patterns Ensuring that any infrastructure associated with development, other than infill development, supports new development that does the following: (1) Uses land efficiently. LEAP NOFA Application Rev. 1/24/2020 Page 9 of 14 I.12.b Packet Pg. 239 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) Attachment 3: State and Other Planning Priorities Certification (Page 2 of 3) (2) Is built adjacent to existing developed areas to the extent consistent with environmental protection. (3) Is located in an area appropriately planned for growth. (4) Is served by adequate transportation and other essential utilities and services. (5) Minimizes ongoing costs to taxpayers. Other (describe how this meets subarea objective) Other Planning Priorities Affordability and Housing Choices Incentives and other mechanisms beyond State Density Bonus Law to encourage housing with affordability terms. Efforts beyond state law to promote accessory dwelling units or other strategies to intensify single-family neighborhoods with more housing choices and affordability. Upzoning or other zoning modifications to promote a variety of housing choices and densities. Utilizing surplus lands to promote affordable housing choices. Efforts to address infrastructure deficiencies in disadvantaged communities pursuant to Government Code Section 65302.10. Other (describe how this meets subarea objective) LEAP NOFA Application Rev. 1/24/2020 Page 10 of 14 I.12.b Packet Pg. 240 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) Attachment 3: State and Other Planning Priorities Certification (Page 3 of 3) Conservation of Existing Affordable Housing Stock Policies, programs or ordinances to conserve stock such as an at-risk preservation ordinance, mobilehome park overlay zone, condominium conversion ordinance and acquisition and rehabilitation of market rate housing programs. Policies, programs and ordinances to protect and support tenants such as rent stabilization, anti- displacement strategies, first right of refusal policies, resources to assist tenant organization and education and “just cause” eviction policies. Other (describe how this meets subarea objective) Climate Adaptation Building standards, zoning and site planning requirements that address flood and fire safety, climate adaptation and hazard mitigation. Long-term planning that addresses wildfire, land use for disadvantaged communities, and flood and local hazard mitigation. Community engagement that provides information and consultation through a variety of methods such as meetings, workshops, and surveys and that focuses on vulnerable populations (e.g., seniors,people with disabilities, homeless, etc.). Other (describe how this meets subarea objective) Certification: I certify under penalty of perjury that all information contained in this LEAP State Planning and Other Planning Priorities certification form (Attachment 2) is true and correct. Certifying Officials Name: Certifying Official’s Title: Certifying Official’s Signature: Date: LEAP NOFA Application Rev. 1/24/2020 Page 11 of 14 I.12.b Packet Pg. 241 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) Attachment 4: Required Resolution Template RESOLUTION NO. [insert resolution number] A RESOLUTION OF THE [INSERT EITHER “CITY COUNCIL” OR “COUNTY BOARD OF SUPERVISORS”] OF [INSERT THE NAME OF THE CITY OR COUNTY] AUTHORIZING APPLICATION FOR, AND RECEIPT OF, LOCAL GOVERNMENT PLANNING SUPPORT GRANT PROGRAM FUNDS WHEREAS, pursuant to Health and Safety Code 50515 et. Seq, the Department of Housing and Community Development (Department) is authorized to issue a Notice of Funding Availability (NOFA) as part of the Local Government Planning Support Grants Program (hereinafter referred to by the Department as the Local Early Action Planning Grants program or LEAP); and WHEREAS, the [insert either “City Council” or “County Board of Supervisors”] of [insert the name of the City or County] desires to submit a LEAP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for projects that assist in the preparation and adoption of planning documents and process improvements that accelerate housing production and facilitate compliance to implement the sixth cycle of the regional housing need assessment; and WHEREAS, the Department has issued a NOFA and Application on January 27, 2020 in the amount of $119,040,000 for assistance to all California Jurisdictions; Now, therefore, the [insert either “City Council” or “County Board of Supervisors”] of [insert the name of the city or county] (“Applicant”) resolves as follows: SECTION 1. The [insert the authorized designee’s TITLE ONLY] is hereby authorized and directed to apply for and submit to the Department the Application package; SECTION 2. In connection with the LEAP grant, if the Application is approved by the Department, the [insert the authorized designee’s TITLE ONLY] of the [insert the name of the City or County] is authorized to submit the Application, enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of [$ enter the dollar amount of the Applicant’s request], and any and all other documents required or deemed necessary or appropriate to evidence and secure the LEAP grant, the Applicant’s obligations related thereto, and all amendments thereto; and SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the NOFA, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the NOFA and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application. ADOPTED ON [insert the date of adoption], by the [insert either “City Council” or “County Board of Supervisors”] of [insert the name of the City or County] by the following vote count: AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED AS TO FORM: [Signature of Attesting Officer] ___________________________________________APPROVED [Signature of approval] LEAP NOFA Application Rev. 1/24/2020 Page 12 of 14 I.12.b Packet Pg. 242 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) Appendix A LEAP NOFA Application Rev. 1/24/2020 Page 13 of 14 I.12.b Packet Pg. 243 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) Appendix B LEAP NOFA Application Rev. 1/24/2020 Page 14 of 14 I.12.b Packet Pg. 244 At t a c h m e n t : L E A P g r a n t a p p l i c a t i o n - G r a n d T e r r a c e ( R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o S u b m i t a L E A P G r a n t A p p l i c a t i o n ) AGENDA REPORT MEETING DATE: June 9, 2020 Council Item TITLE: Project Delivery Agreement Between the City of Grand Terrace and State of California, Department of Transportation PRESENTED BY: Alan French, Senior Civil Engineer RECOMMENDATION: Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING A PROJECT DELIVERY AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT 2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure; and Goal #4 “Develop and Implement Successful Partnerships” by working with local, regional, and state agencies to secure funding for projects. BACKGROUND On January 14, 1999, the City of Grand Terrace and the City of Colton entered into an agreement to replace the West Barton Road Bridge over the Union Pacific Railroad, No. 747-045-X. In that agreement the City of Grand Terrace was the lead agency for preliminary engineering and right-of-way. On June 16, 2010, the City of Grand Terrace entered into an agreement with the Union Pacific Railroad to start the process for replacement of the existing Barton Road Bridge over the railroad. As the east portion of the bridge is in Grand Terrace and the west portion is in Colton, both Cities need to be involved in the project. At the February 27, 2012 Grand Terrace Council meeting, the City Council adopted Resolution 2012- 16 to assign the bridge project to the City of Colton for the construction phase of the replacement project. Then, on March 27, 2012, the City of Grand Terrace executed a Rider Agreement to transfer the Union Pacific Agreement to the City of Colton. A Cooperative Agreement was required between the two cities to define their roles in the design and construction of the Bridge Replacement Project. The City of Colton is the lead for the replacement project per agreement executed on October 10, 2017. I.13 Packet Pg. 245 DISCUSSION The Barton Road Bridge was constructed in 1929 and was widened in 1941. It is a rolled steel beam structure set on reinforced concrete abutments. It has a 53-foot-wide reinforced concrete deck with an asphalt overlay. Since January 1999, the City has desired to replace the existing dated bridge due to the traffic flow which continues to increase due to development as well as the widening of the I-215 Freeway at Barton Road. There is a sight distance deficiency which is also a potential safety issue and validates changing the road profile to accommodate the latest criteria and vehicles. The original intention was to construct a replacement bridge to the current code. However, since the railroad has vacated this alignment, the project dramatically changed to eliminate a replacement bridge and will now place fill and construct a conventional road section over the railroad property. At this time, the project is moving through the environmental and preliminary phase with work on the technical reports being completed for submittal to Caltrans this year. The firm leading this work is CNS Engineers, Inc. in Riverside. Caltrans has informed the City that on October 9, 2019, the CTC approved the adoption of revised Proposition 1B Local Bridge Seismic Retrofit Account Guidelines. The revisions require that local agencies enter into project delivery agreements for projects not authorized for construction by the end of 2019 calendar year. Therefore, attached for Council consideration is a Resolution approving a Project Delivery Agreement (Administering Agency-State of California Local Assistance). Staff is recommend that the City Council adopt the resolution and authorize the City Manager to execute the Agreement. Staff is also requesting appropriation of the funds from the budgets as described below for the project. FISCAL IMPACT: The project qualified for the Federal - Highway Bridge Program (HBP) and is eligible for 88.53% of the cost or $3,153,863. The remaining 11.47% which is $408,617 will be split equally between Colton and Grand Terrace to make up the rest of the project funding. This cost will be spread over the project life and varies as project schedule progresses. The Citywide maintenance efforts will include this section of roadway to be added to the City's maintained road system. Gas Tax Funds and Maintenance of Effort will be used to offset this cost, and it will be budgeted in FY 2020-21. ATTACHMENTS: • Project Delivery Agreement Template 10-9-19 (XLSX) • Resolution (DOCX) • CTC Prop 1B Guidelines 23-4-13-a11y (PDF) I.13 Packet Pg. 246 APPROVALS: Alan French Completed 06/01/2020 10:22 AM City Attorney Completed 06/02/2020 3:08 PM Finance Completed 06/03/2020 11:07 AM City Manager Completed 06/04/2020 4:56 PM City Council Pending 06/09/2020 6:00 PM I.13 Packet Pg. 247 Local Bridge Seismic Retrofit Program Project Delivery Agreement AgencyInformation AgencyName:City of Grand Terrace Contact Name:Alan French Phone:909-824-6621-251 Email:afrench@grandterrace-ca.gov Project Information Bridge No.54C0379 District:08 Fed. Aid Project Number 5065 (024)5421 (002) Project Title & Description:BARTON ROAD OVER UP RR, 0.25 MI W ROUTE 215 Project Benefit: CountyName City Zip Code Congressional District Assembly Dist Senate Dist SAN BERNARDINO GRAND TERRACE92313 31 47 20 Project Delivery Milestone Current Project Delivery Date Baseline Agreement Date Begin Design Date Jun-17 Jun-17 NEPA Completion Date Dec-20 Dec-20 Begin Right of Way Date Jul-21 Jul-21 Right of Way Certification Date Apr-20 Jun-22 100% PS&E Date Jun-21 Jun-21 Construction RFA Date 22-Jul Jul-22 End Construction Date 23-Dec Dec-23 Closeout Date Feb-24 Feb-24 Proposed Project Cost: Highway Bridge Program Funds 18/19 19/20 20/21 21/22 22/23 23/24 Right of Way 600000 Construction 1,000,000 1,499,592 LBSRA/State Match Right of Way Construction District 08 Bridge No:54C0379 Project Title BARTON ROADOVER UP RR, 0.25 MI W ROUTE 215 Date Insert Agency Official Name Insert Agency RIHUI ZHANG Date Chief Division of Local Assistance Department of Transportation We acknowledge the scope, cost, and delivery schedule as identified above constitutethe Project Delivery Dates, as agreed on (Insert Date), by both Department of Transportation and the local agency. This project is being monitored by the California Transportation Commission and the Department of Transportation for conformance with these dates in accordance with Local Bridge Seismic Retrofit Account Guidelines and Highway Bridge Program Advisory Committee procedures and policies. We certify that funding sources cited are expected to be available in the delivery year listed. The estimated costs represent funding components for the right of way and construction phases only. If any phase of this seismic retrofit project is not delivered in the year that has been agreed upon in this agreement, HBP funds could be withdrawn as outlined in the Proposition 1B Local Bridge Seismic Retrofit Account Guidelines. Revised October 9, 2019 I.13.a Packet Pg. 248 At t a c h m e n t : P r o j e c t D e l i v e r y A g r e e m e n t T e m p l a t e 1 0 - 9 - 1 9 ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) RESOLUTION NO. 2020 - _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING A PROJECT DELIVERY AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT WHEREAS, the City of Grand Terrace is eligible to receive Federal and/or State funding for certain Bridge Projects, through the California Department of Transportation; and WHEREAS, a Project Delivery Agreement needs to be executed with the California Department of Transportation before such funds could be claimed; and WHEREAS, the City Council of the City of Grand Terrace desires to delegate authorization to execute a Project Delivery Agreement (Administering Agency – State Agreement) as approved by the California Transportation Commission per resolution LB1B-G-1920-01 and any amendments thereto to the City Manager; and NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Grand Terrace, State of California, hereby: 1. Approves the Project Delivery Agreement between the City of Grand Terrace and the State of California, Department of Transportation, in substantially the same form as provided in the City Council Agenda Report dated June 9, 2020. 2. Authorizes the City Manager to execute the Project Delivery Agreement and any amendments thereto with the California Department of Transportation, along with any related documentation in furtherance of the Project Delivery Agreement. PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 9th day of June, 2020. ________________________ Darcy McNaboe Mayor I.13.b Packet Pg. 249 At t a c h m e n t : R e s o l u t i o n [ R e v i s i o n 3 ] ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) I.13.b Packet Pg. 250 At t a c h m e n t : R e s o l u t i o n [ R e v i s i o n 3 ] ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) ATTEST: ________________________________ Debra L. Thomas City Clerk APPROVED AS TO FORM: ________________________________ Adrian R. Guerra City Attorney I.13.b Packet Pg. 251 At t a c h m e n t : R e s o l u t i o n [ R e v i s i o n 3 ] ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Memorandum To: CHAIR AND COMMISSIONERS CTC Meeting: October 9, 2019 From: SUSAN BRANSEN, Executive Director Reference Number: 4.13, Action Prepared By: Jon Pray Assistant Deputy Director Published Date: September 27, 2019 Subject: Adoption of the Proposition 1B Local Bridge Seismic Retrofit Account Guidelines Resolution LB1B-G-1920-01 Issue: Should the California Transportation Commission (Commission) adopt the Proposition 1B Local Bridge Seismic Retrofit Account Guidelines? Recommendation: Commission staff recommends that the Commission adopt the Proposition 1B Local Bridge Seismic Retrofit Account Guidelines as proposed in Attachment B. Background: The initial Local Bridge Seismic Retrofit Program (Program), established in 1989, identified 1,235 local bridges in need of seismic retrofit. In 2006, at the time Proposition 1B was approved, the California Department of Transportation (Department) reported that local agencies had completed retrofit work on 756 of the 1,235 bridges leaving 479 local bridges in need of seismic retrofit. The Commission is concerned that, as of June 30, 2019, there are 60 bridges on the Program project list that are still not complete. The Commission has determined that the Proposition 1B Local Bridge Seismic Retrofit Account Guidelines adopted in May 2008 require revisions to promote the completion of projects. Significant proposed changes to the Proposition 1B Local Bridge Seismic Retrofit Account Guidelines include: • Establishment of project delivery agreements with agencies for projects that have not advanced to the construction phase by December 31, 2019. STATE OF CALIFORNIA CALIFORNIA TRANSPORTATION COMMISSION I.13.c Packet Pg. 252 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) CHAIR AND COMMISSIONERS Reference No.: 4.13 October 9, 2019 Page 2 of 2 • Increased oversight and accountability through enhanced semi-annual reporting to the Commission. • Agencies who fail to meet a milestone as scheduled in an executed project delivery agreement (Attachment C) or do not comply with requirements of the revised guidelines will be restricted from seeking new obligations in the Department’s Highway Bridge Program for projects outside of the Program. The guidelines were revised in collaboration with stakeholders including the Department, the Highway Bridge Program Advisory Committee, and local agencies. Draft recommendations for revisions to the guidelines were presented for public comment at the May 2019 Commission meeting. A public workshop to receive input from stakeholders was held on June 19, 2019. The Highway Bridge Program Advisory Committee reviewed the revised guidelines at their meeting on June 20, 2019. Based on input received from all stakeholders, changes were incorporated, and the revised draft guidelines were presented for public comment at the August 2019 Commission meeting. On September 9, 2019, the revised guidelines were provided to the appropriate policy and budget committees of the Legislature as required by Government Code Section 14533.1. To date, the Legislature has not submitted any comments. Attachments: • Attachment A: Resolution LB1B-G-1920-01 • Attachment B: Proposition 1B Local Bridge Seismic Retrofit Account Guidelines (a strikethrough version of this document is available upon request) • Attachment C: Project Delivery Agreement Template • Attachment D: Local Bridge Seismic Retrofit Program Project List STATE OF CALIFORNIA CALIFORNIA TRANSPORTATION COMMISSION I.13.c Packet Pg. 253 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment A CALIFORNIA TRANSPORTATION COMMISSION Adoption of the Proposition 1B Local Bridge Seismic Retrofit Account Guidelines RESOLUTION LB1B-G-1920-01 1.1 WHEREAS the Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act (Bond Act) of 2006 was approved by voters as Proposition 1B on November 7, 2006; and 1.2 WHEREAS the Bond Act establishes a $125 million Local Bridge Seismic Retrofit Account for allocation by the California Transportation Commission (Commission), upon appropriation by the Legislature in the annual Budget Act; and 1.3 WHEREAS the Local Bridge Seismic Retrofit Account is subject to the provisions of Government Code Section 8879.23(i), as added by Proposition 1B, and to Section 8879.62, as enacted through implementing legislation in 2007 (Senate Bill 88), designating the Commission as the administrative agency responsible for programming Local Bridge Seismic Retrofit Account funds, and the agency authorized to adopt guidelines for the program; and 1.4 WHEREAS the Commission adopted the Proposition 1B Local Bridge Seismic Retrofit Account Guidelines at the May 28-29, 2008 Commission meeting; and 1.5 WHEREAS the Commission has determined that the Proposition 1B Local Bridge Seismic Retrofit Account Guidelines adopted in May 2008 require revisions to promote the completion of projects; and 1.6 WHEREAS the Commission held a public workshop to discuss revisions to the Proposition 1B Local Bridge Seismic Retrofit Account Guidelines on June 19, 2019; and 1.7 WHEREAS the Draft Proposition 1B Local Bridge Seismic Retrofit Account Guidelines were presented at the August 14-15, 2019 Commission meeting; and 1.8 WHEREAS the Draft Proposition 1B Local Bridge Seismic Retrofit Account Guidelines were provided to the appropriate policy and budget committees of the Legislature on September 9, 2019 pursuant to Government Code Section 14533.1; and I.13.c Packet Pg. 254 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) California Transportation Commission Reference No.: 4.13 Resolution LB1B-G-1920-01 October 9, 2019 Attachment A Page 2 of 2 1.9 WHEREAS the Legislature has not submitted any comments. 2.1 NOW, THEREFORE, BE IT RESOLVED, that the Commission hereby adopts the Proposition 1B Local Bridge Seismic Retrofit Account Guidelines, as presented by Commission staff. I.13.c Packet Pg. 255 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment B CALIFORNIA TRANSPORTATION COMMISSION PROPOSITION 1B LOCAL BRIDGE SEISMIC RETROFIT ACCOUNT GUIDELINES California Transportation Commission Proposition 1B Local Bridge Seismic Retrofit Account Guidelines Adoption Date: 10/09/19 Page 1 of 9 . I.13.c Packet Pg. 256 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment B Table of Contents Background .................................................................................................... 3 1. Authority and purpose. ........................................................................... 3 Project Programming ...................................................................................... 4 2. Schedule. ............................................................................................... 4 3. Eligibility. ................................................................................................ 5 4. Program. ................................................................................................ 5 Project Delivery............................................................................................... 5 5. Project Delivery Agreements. ................................................................. 5 6. Project Delivery. ..................................................................................... 6 7. Project Amendments. ............................................................................. 6 8. Account Allocations. ............................................................................... 7 9. Timely Use of Funds............................................................................... 8 10. Delivery Reports. ................................................................................. 8 11. Final Delivery Report. .......................................................................... 9 12. Audit of Project Expenditures and Outputs. ......................................... 9 California Transportation Commission Proposition 1B Local Bridge Seismic Retrofit Account Guidelines Adoption Date: 10/09/19 Page 2 of 9 I.13.c Packet Pg. 257 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment B Background 1. Authority and purpose. A Local Bridge Seismic Retrofit Program (Program) was initially mandated by emergency legislation Senate Bill (SB) 36X (Kopp, Chapter 18, Statutes of 1989) after the October 17, 1989 Loma Prieta earthquake. In total 1,235 local bridges in need of seismic retrofit work were identified and included in the Program. Funds for the Program come from federal, state and local sources. Funds received through the federal Highway Bridge Program, administered by the Department of Transportation (Department), cover up to 88.53 percent of the cost to seismically retrofit a local bridge. The other 11.47 percent, referred to as the required local match, must come from non-federal, state or local sources. Since the Program was a state mandate, state transportation funds were provided to local agencies through the annual state budget process for use as the 11.47 percent required local match. With the passage of Assembly Bill (AB) 2996 (Committee on Budget, Chapter 805, Statutes of 2002) the Program became a discretionary program and local agencies had to secure the 11.47 percent required local match from the State Transportation Improvement Program (STIP) or from other local funds under their control. The Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006 (Proposition 1B), approved by the voters on November 7, 2006, established a $125 million Local Bridge Seismic Retrofit Account (Account). Account funds are state funds dedicated specifically to provide the 11.47 percent required local match for the seismic retrofit work on local bridges, ramps, and overpasses remaining in the Program. The entire $125 million is available for projects, less a $2.5 million set-aside to cover bond administrative costs per the Department of Finance. The Account is subject to the provisions of Government Code Section 8879.23(i), as added by Proposition 1B, and to Section 8879.62, as enacted through implementing legislation SB 88 (Committee on Budget and Fiscal Review, Chapter 181, Statutes of 2007). The implementing legislation designated the California Transportation Commission (Commission) as the administrative agency responsible for programming Account funds and authorized the adoption of implementing guidelines. At the time Proposition 1B was approved, the Department reported that local agencies had completed retrofit work on 756 of the 1,235 bridges leaving 479 local bridges in need of seismic retrofit and initially eligible for Account funding. There were 227 Bay Area Rapid Transit (BART) bridges over local streets and roads included in the Program to ensure the protection and safety of the motoring public on the affected local California Transportation Commission Proposition 1B Local Bridge Seismic Retrofit Account Guidelines Adoption Date: 10/09/19 Page 3 of 9 I.13.c Packet Pg. 258 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment B streets and roads. The Department converted $201.2 million of federal Highway Bridge Program funds to Surface Transportation Program (STP) funds to allow programming of the 88.53% federal portion for the 227 BART bridges. In 1997, the Department formed the Highway Bridge Program Advisory Committee (Committee) to obtain input and advice from stakeholders and to provide a forum to confer with local agencies on local bridge funding and programming matters within the Highway Bridge Program. The Committee is comprised of the Department Local Assistance Division Chief and technical staff from the California State Association of Governments, the California State Association of Counties, the League of California Cities, the Federal Highway Administration, the California Association of Councils of Governments, and the Commission. Between 2008 and 2018, the Department, working with the Committee, removed 104 bridges from the Program that were retrofitted with other funds, demolished or removed, or found to be privately owned. In January 2018, the Department reported that of the 479 bridges initially eligible for Account funding, 104 bridges were removed from the program, construction was completed on 311 bridges, 47 bridges were in various stages of the design and pre-strategy phase, and 17 bridges were in construction. Commission and Department staff, in conjunction with the Committee, reviewed the project list to identify bridge owners who had shown little to no progress on the work necessary for these bridges to achieve seismic safety. In May 2018, the Commission sent letters to bridge owners asking them to work with the Department to develop a work plan for each project. As of June 30, 2019, there are 60 bridges remaining on the Local Bridge Seismic Retrofit Program project list with 16 of these bridges currently in construction. The purpose of these amended guidelines is to revise the existing Proposition 1B Local Bridge Seismic Retrofit Account Guidelines to incorporate new project delivery requirements and policy for the Program, identify Commission policy for use of Account funds, and to provide guidance to the Department, the Committee, and local agencies in carrying out their respective responsibilities. Project Programming 2. Schedule. The Commission intends to implement the revised Account Guidelines on the following schedule: Commission notices Account Guidelines August 14-15, 2019 Account Guidelines submitted to the Legislature September 9, 2019 Commission adopts Account Guidelines October 9, 2019 California Transportation Commission Proposition 1B Local Bridge Seismic Retrofit Account Guidelines Adoption Date: 10/09/19 Page 4 of 9 I.13.c Packet Pg. 259 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment B 3. Eligibility. Projects eligible to use Account funds are limited to the remaining 60 Program bridges, ramps and overpasses. The Commission intends to allocate Account funds only to the construction phases for the seismic retrofit work of eligible projects. The useful life of an Account funded project shall not be less than the required useful life for capital assets pursuant to the State General Obligation Bond Law, specifically subdivision (a) of Section 16727 of the Government Code. That section requires that projects have an expected useful life of at least 15 years. 4. Program. The Department may program the remaining 60 eligible projects per baseline scope, cost, and schedule commitments outlined in project delivery agreements entered into in accordance with these guidelines. In developing the Program, the Department will also consider the availability of federal Highway Bridge Program funds and the federal fiscal year in which local agencies request funding for their seismic retrofit projects. Federal regulations limit the amount of Highway Bridge Program funds that can be programmed in each year of the Federal Transportation Improvement Program (FTIP). In addition to funding Program projects, federal Highway Bridge Program funds are used for the federally-mandated Bridge Inspection, Bridge Rehabilitation, Bridge Replacement and Preventive Maintenance Programs. To the extent both federal Highway Bridge Program and Account funds are available, the Department will use the flexibility available in the FTIP to advance projects if requested by a local agency. It is anticipated that in some years the need for federal Highway Bridge Program funds could exceed the available capacity. Thus, some projects may have to be delayed until future years of the Program to coincide with the available federal Highway Bridge Program funds. Local agencies are encouraged to expedite project delivery ahead of Program established schedules to take advantage of the “first come, first served” sub-allocations. The Department will annually exchange a portion of the local share of funds received through the federal Highway Bridge Program for state funds, as needed, to accommodate the current remaining required local match needs, up to a total of $32.9 million. This exchange, along with the available $122.5 million Account bond match, will fully fund the current Program needs for the required local match at $155.4 million. Project Delivery 5. Project Delivery Agreements. For all projects that have not advanced to the construction phase by December 31, 2019, the Department and the local agency responsible for the delivery of the local seismic retrofit project will execute a project delivery agreement, which shall supersede California Transportation Commission Proposition 1B Local Bridge Seismic Retrofit Account Guidelines Adoption Date: 10/09/19 Page 5 of 9 I.13.c Packet Pg. 260 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment B existing baseline agreements and which will set forth the project scope, cost and delivery schedule. These project delivery agreements must be adopted by the governing board responsible for approval of projects for the local agency. Executed project delivery agreements shall be delivered to the Department and the Commission by March 31, 2020. Agencies that do not comply with this requirement will be ineligible to receive new obligations in the Highway Bridge Program until the project delivery agreement is executed or the bridge project enters the construction phase. Additionally, agencies may be required to repay any Federal funding expended on preliminary engineering in accordance with Federal Highway Administration Order 5020.1A. 6. Project Delivery. Local agencies are expected to deliver their project in the Federal Fiscal Year programmed or earlier. Local agencies will submit to the Department the request for authorization of Highway Bridge Program funds in accordance with the procedures developed by the Department. The Department will date stamp the request, if it is found to be complete and correct. This date and time will establish priority for sub-allocation of the 11.47 percent required local match from the Account. Local agencies will provide a project status update to the Department on a semi-annual basis through the Local Assistance Online Data Information System (LA-ODIS). Agencies that fail to meet a milestone in an executed project delivery agreement (environmental clearance process completion, design completion, right-of-way certification, ready for construction advertisement) will be ineligible to receive new obligations in the Highway Bridge Program until the conditions of the project delivery agreement are met. Additionally, agencies may be required to repay any Federal funding expended on preliminary engineering in accordance with Federal Highway Administration Order 5020.1A. Funding for projects within the Highway Bridge Program that are prioritized by the Committee to be more at risk than a project in the Program will not be subject to these restrictions. 7. Project Amendments. The Department shall not add bridges to the remaining 60 bridges, ramps and overpasses in the Program. The Department may not change the delivery schedule for any project in the fiscal year in which it is programmed. Projects in the delivery year of the Program can seek an extension from the Commission per the timely use of funds provisions in these guidelines. California Transportation Commission Proposition 1B Local Bridge Seismic Retrofit Account Guidelines Adoption Date: 10/09/19 Page 6 of 9 I.13.c Packet Pg. 261 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment B 8. Account Allocations. In accordance with Government Code Section 8879.62(b), the Commission will annually allocate Account funds to the Department based on a funding request submitted on or before September 30 of each year. The Commission may allocate Account funds up to the appropriation level provided in the State Budget Act. The Department will sub-allocate funds to local agencies for project implementation based on completed final Plans, Specifications, and Estimate (PS&E phase), where appropriate, and only after verifying that the project is eligible to receive federal Highway Bridge Program funding through an approved Authorization to Proceed from FHWA for each phase of work and is ready to proceed with right-of-way or construction phase work. Pursuant to Public Resources Code Section 21102, the Department may not sub-allocate funds for design, right of way, or construction prior to documentation of environmental clearance under the California Environmental Quality Act (CEQA). For projects that are categorically cleared, a Caltrans determination of categorical exemption is acceptable. As a matter of policy, the Commission will not allocate funds, and therefore the Department may not sub-allocate funds, for design, right of way, or construction of a federally funded project prior to documentation and/or determination as appropriate of environmental clearance under the National Environmental Policy Act (NEPA). Exceptions to this policy may be made in instances where federal law allows for the acquisition of right of way prior to completion of NEPA review and the project is not subject to CEQA or compliance with CEQA is achieved. At PS&E phase, the final estimate may vary from the project delivery agreement estimate. The Department is authorized to amend the project delivery agreement to reflect the revised estimate at the time of sub-allocation if it finds the new estimate is adequately justified. The Department is expected to use “first come, first served” as the guiding principle in the sub-allocation of funds to eligible seismic retrofit projects. Bond funds shall be sub-allocated to projects concurrent with the obligation of corresponding federal Highway Bridge Program funds. The Department will report to the Commission, on a semi-annual basis, the status of sub-allocations made to the local agencies. The Department will adjust the sub-allocations for any contract award cost savings and will reflect those cost savings in subsequent semi-annual reports. California Transportation Commission Proposition 1B Local Bridge Seismic Retrofit Account Guidelines Adoption Date: 10/09/19 Page 7 of 9 I.13.c Packet Pg. 262 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment B 9. Timely Use of Funds. Account funds sub-allocated for construction must be encumbered by the award of a contract within six months of the date of the sub-allocation of funds. After the award of the contract, the local agency has up to 36 months to complete (accept) the contract. At the time of sub- allocation, the Department may extend the deadline for completion of work and the liquidation of funds if necessary to accommodate the proposed expenditure plan for the project. The local agency has 180 days after construction contract acceptance to make the final payment to the contractor, prepare the final Report of Expenditure and submit the final invoice to the Department for reimbursement. The Commission may extend contract award or contract completion deadlines no more than one time and only if it finds that an unforeseen and extraordinary circumstance beyond the control of the responsible agency has occurred that justifies an extension. The extension will not exceed the period of delay directly attributed to the extraordinary circumstance and will in no event be for more than 20 months. Agencies that do not comply with these requirements will be ineligible to receive new obligations in the Highway Bridge Program. Additionally, agencies may be required to repay any Federal funding expended on preliminary engineering in accordance with Federal Highway Administration Order 5020.1A. 10. Delivery Reports. Local agencies will submit reports to the Department, on a semi-annual basis, on the activities and progress made toward moving their projects to the construction phase, including those project development activities taking place prior to the sub-allocation of Account funds. The Department shall submit to the Commission, on a semi-annual basis, delivery reports on the activities and progress made toward implementation of the remaining Program projects. As mandated by Government Code Section 8879.50, the Commission shall forward these reports, on a semi-annual basis, to the Department of Finance. The purpose of the reports is to ensure that projects are executed in a timely fashion and within the scope and budget identified when the decision was made to fund the projects. After sub-allocation of Account funds, if project costs exceed the approved project budget, the implementing agency will identify alternatives to meet the cost increase or submit to the Commission a corrective plan for achieving the original benefit of the project. The California Transportation Commission Proposition 1B Local Bridge Seismic Retrofit Account Guidelines Adoption Date: 10/09/19 Page 8 of 9 I.13.c Packet Pg. 263 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment B Commission may either approve the corrective plan or direct the implementing agency to modify its plan. 11. Final Delivery Report. Within six months of the project becoming operable, the Local Agency will provide a final delivery report to the Department on the scope of the completed project, its final costs as compared to the approved project budget, its duration as compared to the project schedule in the baseline agreement or project delivery agreement, and performance outcomes derived from the project as compared to those described in the baseline agreement or project delivery agreement. The Department will forward this report to Commission staff within one month of final delivery report receipt and ensure timely submittal of semi-annual reports outlined in Section 10 of these guidelines. Operable is defined as the end of the construction phase when the construction contract is accepted. Project completion is defined as the conclusion of all remaining project activities, after acceptance of the construction contract. The Commission shall forward this report to the Department of Finance as required by Government Code Section 8879.50. The Department will also provide a supplement to the final delivery report at the completion of each project to reflect final project expenditures within three months of the conclusion of all project activities. 12. Audit of Project Expenditures and Outputs. The Department will ensure that project expenditures and outputs are audited. For each project, the Commission expects the Department to provide a semi-final audit report within six months after the final delivery report and a final audit report within six months after the final delivery report supplement. The Commission may also require interim audits at any time during the performance of a project. Audits will be performed in accordance with Generally Accepted Government Auditing Standards promulgated by the United States Government Accountability Office. Audits will provide a finding on the following: • Whether project costs incurred and reimbursed comply with the executed project delivery agreement or approved amendments thereof; state and federal laws and regulations; contract provisions; and Commission guidelines. • Whether project deliverables are consistent with the project scope, schedule and project outputs described in the executed project delivery agreement or approved amendments thereof. California Transportation Commission Proposition 1B Local Bridge Seismic Retrofit Account Guidelines Adoption Date: 10/09/19 Page 9 of 9 I.13.c Packet Pg. 264 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment C Local Bridge Seismic Retrofit Program Project Delivery Agreement Agency Information Agency Name: Contact Name: Phone: Email: Project Information Bridge No. District: Fed. Aid Project Number Project Title & Description: Project Benefit: County Name City Zip Code Congressional District Assembly Dist Senate Dist Project Delivery Baseline (Milestone) Month/Year Begin Design Date NEPA Completion Date Begin Right of Way Date Right of Way Certificatio Date 100% PS&E Date Construction RFA Date End Construction Date Closeout Date Proposed Project Cost: Highway Bridge Program Fund 18/19 19/20 20/21 21/22 22/23 23/24 Right of Way Construction LBSRA/State Match Right of Way Construction District Bridge No: Project Title We acknowledge the scope, cost, and delivery schedule as identified above are the baseline, as agreed on (Insert Date), by both Department of Transportation and the local agency. This project is being monitored by the California Transportation Commission and the Department of Transportation. We certify that funding sources cited are expected to be available in the delivery year listed. The estimated costs represent funding components for the right of way and construction phases only. If any phases of this seismic retrofit project is not delivered in the year that has been agreed upon in this agreement, HBP funds could be withdrawn as outlined in the Proposition 1B Local Bridge Seismic Retrofit Program Guidelines. Insert Agency Official Name Insert Agency Date RIHUI ZHANG Chief Division of Local Assistance Department of Transportation Date I.13.c Packet Pg. 265 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Local Bridge Seismic Retrofit Program Project List Reference No.: 4.13 October 9, 2019 Attachment D (as of June 30, 2019) ,__ (.) iE ,__ ft! Q o· (.) >-(.) gJ � 0 � & s t:I:: QJ � ;:: ff fC Q ,__ (.) !ij 0 ! !g �-.../ o§ QJ >-§I ii ts ;:: ,__ fC& iE !g Q-.../ �§ QJ � fB2 ,-.;.f:; ii.::, ;:: I! Cf.I� IJJ 0 (.) >-C, � : ,-.;. Cf.I � I.JJ I fC Q � I.JJ >-l ts ,__ i Q gJ � ;:: (.) .::, I! g (.) Ii I.JJ I.JJ Cf.ljij' �,-.;. Q.;:j ,__j g; 0 t:I:: (.) g� (.) '- 01 HUM Humboldt County 04C0055 Mattole Road (Honeydew) $3,441 $688,200 ✓ 1/31/21 12/25/20 12/31/23 50% Design 01 HUM Humboldt County 04C0104 Waddington Road $1,147 $150,000 ✓ ✓ ✓ 7/31/19 99% Construction 01 MEN Mendocino County 10C0034 Eureka Hill Road $0 $464,535 ✓ 8/15/20 8/15/19 3/31/21 85% Design 95% ROW 02 TEH Tehama County 08C0043 Jellys Ferry Road $11,000 $4,574,950 ✓ ✓ 11/1/19 10/18/21 90% Design 80% ROW 04 cc Concord 28C0442 Marsh Drive $0 $506,928 ✓ 6/30/20 8/31/20 4/30/23 40% Design 04 ALA Fremont 33C0128 Niles Boulevard $0 $589,299 ✓ ✓ ✓ 8/30/19 98% Construction 04 ALA Oakland 33C0030 Embarcadero Street $0 $1,696,681 ✓ ✓ ✓ 12/31/19 95% Construction 04 ALA Oakland 33C0148 23rd Avenue $108,965 $1,149,868 ✓ ✓ 12/31/19 12/31/19 55% ROW 10% Construction 04 ALA Oakland 33C0215 Leimert Boulevard $28,675 $557,968 ✓ 2/20/20 1 /16/20 3/19/21 60% Design 04 cc Orinda 28C0330 Miner Road $5,000 $110,000 ✓ 10/30/20 1 /4/21 6/30/22 10% Design 04 cc Orinda 28C0331 Bear Creek Road $6,000 $114,700 ✓ 10/1/20 7/31/20 12/31/21 10% Design 04 cc Pittsburg 28C0165 North Parkside Drive $0 $3,405 ✓ ✓ No R/W 7/30/19 99% Construction 04 SF San Francisco County Transportation Authority 01CA0001 West Bound SFOBB on ramp West of Yerba Buena Island $0 $47,890 ✓ 4/30/20 4/30/20 7/31/22 79% Design 79% ROW 04 SF San Francisco County Transporation Authority 01CA0002 West Bound 1-80 on ramp West of Yerba Buena Island $63,085 $2,471,629 ✓ 4/30/20 4/30/20 7/31/22 80% Design 80% ROW 04 SF San Francisco County Transporation Authority 01CA0003 East Bound 1-80 off ramp connecting to Treasure Island Road (2 Bridi:ies) $34,410 $1,096,115 ✓ 4/30/20 4/30/20 7/31/22 78% Design 78% ROW 04 SF San Francisco County Transooration Authoritv 01CA0004 Treasure Island Road West of SFOBB $0 $223,487 ✓ 4/30/20 4/30/20 7/31/22 80% Design 80% ROW 04 SF San Francisco County Transporation Authority 01CA0006 Hillcrest Road West of Yerba Buena Island $0 $264,672 ✓ 4/30/20 4/30/20 7/31/22 79% Design 79% ROW 04 SF San Francisco County Transporation Authority 01CA0008 Treasure Island road West of SFOBB $0 $65,450 ✓ 4/30/20 4/30/20 7/31/22 80% Design 80% ROW 04 SF San Francisco County Transporation Authority 01CA007A Treasure Island Road West of SFOBB $0 $35,119 ✓ 4/30/20 4/30/20 7/31/22 80% Design 80% ROW LBSRP Page 1 of 3 I.13.c Packet Pg. 266 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment D Local Bridge Seismic Retrofit Program Project List (as of June 30, 2019) ,._ � I! !!! Q 0 (.) >-(.) � � �-& e fl � ;:: ff fC Q ,._ (.) � 0 ff !g �-.../ o§ QJ >-§I its ;:: ,._ fC if iE !g Q-.../ �§ QJ � & 2 �t; i.::, ;:: I! "'1 1.1./0 (.) >-C, � � � Cf.I Q � I fC Q Q � >-l ts ,._ if iE � "' � ;:: (.) .::, I! 1 0 (.) Q � I.JJ Cf.ljij' i� ll. I.JJ ,._ � �l 0:: (.) g� (.) '-- 04 SF San Francisco County Transporation Authority 01CA007B Treasure lsand Road west of SFOBB $0 $46,294 ✓ 4/30/20 4/30/20 7/31/22 80% Design 80% ROW 04 SF San Francisco County Transporation Authority 34U0003 Ramps on East side of Yerba Buena Island Tunnel at SFOBB on/off of 1-80 $114,700 $8,888,946 ✓ 4/30/20 4/30/20 7/31/22 50% ROW 04 SON Sonoma County 20C0017 Watmaugh Road $28,675 $573,500 ✓ 10/1/20 10/20/21 12/27/23 89% Design 04 SON Sonoma County 20C0018 Bohemian Highway $45,880 $1,912,508 ✓ 9/1 /21 9/30/23 12/26/25 19% Design 04 SON Sonoma County 20C0155 Wohler Road $11,470 $1,591,563 ✓ ✓ 9/29/21 12/31/23 98% Design 87% ROW 04 SON Sonoma County 20C0262 Boyes Boulevard $74,555 $676,730 ✓ ✓ ✓ 12/31/20 50% Construction 04 SOL Vallejo 23C0152 Sacramento Street $0 $219,000 ✓ 9/30/19 8/30/19 3/18/20 95% ROW 05 MON Monterey County 44C0009 Nacimiento Lake Drive $34,339 $0 ✓ 12/31/08 ✓ 12/31/19 98% Design 98% ROW 05 SB Santa Barbara County 51C0006 Floradale Avenue $29,822 $1,775,128 ✓ 10/31/19 10/31/19 12/21/25 95% Design 85% ROW 05 SCR Santa Cruz 36C0108 Murray Avenue $38,540 $1,065,678 ✓ 3/31/20 7/31/20 6/30/22 98% Design 95% ROW 06 KER Bakersfield 50C0021 L Manor Street North Bound $0 $298,220 ✓ ✓ No R/W 9/30/20 Waiting Award 06 KER Bakersfield 50C0021R Manor Street South Bound $0 $298,220 ✓ ✓ No R/W 9/30/20 Waiting Award 07 LA Los Angeles 53C0045 Beverly-First Street $0 $848,780 ✓ ✓ ✓ 7/7/20 66% Construction 07 LA Los Angeles 53C1880 Sixth Street $0 $31,851,593 ✓ ✓ 6/30/22 6/30/22 88% ROW 50% Construction 07 LA Los Angeles 53C1881 Hyperion Avenue $0 $1,220,371 ✓ ✓ ✓ 9/30/22 88% Design 07 LA Los Angeles 53C1882 Hyperion Avenue $0 $290,191 ✓ ✓ No R/W 6/30/22 07 LA Los Angeles 53C1883 Glendale Boulevard $0 $114,700 ✓ ✓ 7/31/20 9/30/22 50% ROW 07 LA Los Angeles 53C1884 Glendale Boulevard $0 $114,700 ✓ ✓ ✓ 9/30/22 88% Design 07 LA Los Angeles County 53C0084 Slauson Avenue $0 $128,805 ✓ 10/30/19 10/30/19 3/30/22 97% Design 93% ROW 07 LA Los Angeles County 53C1403 The Old Road $0 $402,429 ✓ 4/30/20 5/30/20 9/30/22 90% Design LBSRP Page 2 of 3 I.13.c Packet Pg. 267 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) Reference No.: 4.13 October 9, 2019 Attachment D Local Bridge Seismic Retrofit Program Project List (as of June 30, 2019) ,._ � I! !!! Q 0 (.) >-(.) � � �-& e fl � ;:: ff fC Q ,._ (.) � 0 ff !g �-.../ o§ QJ >-§I its ;:: ,._ fC if iE !g Q-.../ �§ QJ � & 2 �t; i.::, ;:: I! "'1 1.1./0 (.) >-C, � � � Cf.I Q � I fC Q Q � >-l ts ,._ if iE � "' � ;:: (.) .::, I! 1 0 (.) Q � I.JJ Cf.ljij' i� ll. I.JJ ,._ � �l 0:: (.) g� (.) '-- 08 SBD Barstow 54C0088 North 1st Avenue $0 $350,000 ✓ ✓ ✓ 5/3/21 5% Design 08 SBD Barstow 54C0089 North 1st Avenue $0 $82,010 ✓ 7/5/21 7/5/21 3/5/23 25% Strategy 08 SBD Barstow 54C0583 Yucca Street $0 $50,000 1 /4/21 7/2/21 7/5/21 7/4/22 Request Re-Strategy 08 SBD Colton 54C0077 La Cadena Drive $0 $134,199 ✓ ✓ 9/30/19 9/30/21 90% ROW 08 SBD Colton 54C0100 Mount Vernon Avenue $0 $71,285 ✓ 12/31/19 No R/W 12/31/21 90% Design 08 SBD Colton 54C0101 Mount Vernon Avenue $0 $19,384 ✓ ✓ 9/30/20 9/30/22 95% Design 10% ROW 08 SBD Grand Terrace 54C0379 Barton Road $0 $52,188 ✓ 12/31/20 6/30/21 6/30/22 5% Design 08 RIV Indio 56C0084 Jackson Street $0 $277,777 ✓ ✓ ✓ 10/30/20 Waiting Award 08 RIV Indio 56C0292 North Bound Indio Boulevard $5,735 $241,868 ✓ ✓ ✓ 11/28/20 95% ROW 08 RIV Lake Elsinore 56C0309 Auto Center Drive $0 $379,794 ✓ 6/30/20 No R/W 11/30/21 30% Design 08 RIV Riverside County 56C0071 Mission Boulevard//Buena Vista $57,350 $2,518,000 ✓ 7/15/20 7/15/20 7/15/23 10% Design 10% Construction 08 SBD San Bernardino 54C0066 Mount Vernon Avenue $0 $3,452,670 ✓ 10/4/19 10/4/19 2/24/23 30% Design 10 SJ San Joaquin County 38C0032 Mchenry Avenue $0 $238,576 ✓ ✓ ✓ 4/24/20 92% Construction 10 STA Stanislaus County 38C0003 Santa Fe Avenue $0 $536,796 ✓ ✓ ✓ 12/31/19 30% Construction 10 STA Stanislaus County 38C0004 Hickman Road $0 $820,105 ✓ ✓ ✓ 9/30/20 Waiting Award 10 STA Stanislaus County 38C0010 Crows Landing $0 $745,550 ✓ ✓ No R/W 12/30/20 10 STA Stanislaus County 39C0001 River Road $0 $670,995 ✓ ✓ ✓ 2/25/21 27% Design 11 IMP Imperial County 58C0014 Forrester Road $28,675 $725,569 7/21/20 7/21/20 1 /21 /21 2/21/22 11 IMP Imperial County 58C0094 Winterhaven Drive $0 $152,780 ✓ ✓ No R/W 3/31/20 11 SD Oceanside 57C0010 Douglas Drive $0 $2,090,866 12/19/19 11/11/24 No R/W 8/19/26 5% Strategy LBSRP Page 3 of 3 I.13.c Packet Pg. 268 At t a c h m e n t : C T C P r o p 1 B G u i d e l i n e s 2 3 - 4 - 1 3 - a 1 1 y ( P r o j e c t D e l i v e r y A g r e e m e n t - C a l t r a n s ) AGENDA REPORT MEETING DATE: June 9, 2020 Council Item TITLE: Continue Deliberations of the Budget for Fiscal Year 2020- 21 PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: 1. Continue Deliberations on the City of Grand Terrace Annual Budget for Fiscal Year 2020-21; and 2. Direct staff to prepare the FY2020-21 Budget in accordance with the approved items above and return to City Council for adoption on June 23, 2020. 2030 VISION STATEMENT: This staff report supports City Council Goal #1 “Ensure our Fiscal Viability” through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations. BACKGROUND: The Proposed Budget for Fiscal Year (FY) 2020-21 was introduced on May 26, 2020. City Council was presented with the FY2020-21 Proposed Budget and use of fund balance for the General Fund. DISCUSSION FY2020-21 PROPOSED BUDGET BY FUND The Table below lists all the proposed revenue and expenditure budgets and the use of fund balance if requested: TABLE 1 City of Grand Terrace FY2020-21 Proposed Revenue, Expense & Fund Balance Fund Fund Title Fund Balance, June 30, 2020 Proposed Revenues FY2020-21 Proposed Expenditures FY2020-21 Fund Balance, June 30, 2021 GENERAL FUND 10 GENERALFUND $2,722,897 $5,819,989 $5,910,363 $2,632,523 I.14 Packet Pg. 269 City of Grand Terrace FY2020-21 Proposed Revenue, Expense & Fund Balance Fund Fund Title Fund Balance, June 30, 2020 Proposed Revenues FY2020-21 Proposed Expenditures FY2020-21 Fund Balance, June 30, 2021 61 COMMUNITY BENEFITS FUND $18,340 $10,000 $10,000 $18,340 62 LIGHT UP GRAND TERRACE $3 $10,000 $10,000 $3 63 GT ILLEGAL FIREWORKS ENFORCEMENT $456 $250 $250 $456 64 PUBLIC SAFETY FUND $18,576 $0 $0 $18,576 68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $0 $0 $0 69 COMMUNITY DAY FUND $5 $0 $0 $5 70 EQUIPMENT REPLACEMENT RESERVE FUND $1 $0 $0 $1 DEVELOPMENT IMPACT FEES (DIF) 11 STREET FUND $702,895 $89,000 $0 $791,895 12 STORM DRAIN FUND $253,129 $1,000 $0 $254,129 13 PARK FUND $109,559 $1,000 $0 $110,559 19 FACILITIES FUND $392,391 $21,000 $0 $413,391 SPECIAL REVENUE FUNDS 14 SLESF (AB3229 COPS) $99,507 $150,000 $150,000 $99,507 15 AIR QUALITY IMPROVEMENT FUND $10,498 $13,000 $13,000 $10,498 16 GAS TAX FUND $121,842 $650,800 $650,000 $122,642 17 TRAFFIC SAFETY FUND $14,230 $4,000 $4,000 $14,230 20 MEASURE "I" FUND $184,097 $200,000 $200,000 $184,097 25 SPRING MOUNTAIN RANCH $809,621 $53,000 $0 $862,621 26 LNDSCP & LGTG ASSESSMENT DIST $10,485 $48,584 $48,584 $10,485 67 PUBLIC, EDUCATIONAL & GOVT ACCESS $81,764 $21,500 $21,500 $81,764 76 EIFD - ENHANCED INFRAST FIN DIST ($45,523) $0 $0 ($45,523) 90 COVID-19 FEMA REIMBURSEMENT FUND ($0) $40,000 $40,000 ($0) ENTERPRISE FUND 21 WASTEWATER DISPOSAL FUND $528,490 $7,000 $7,000 $528,490 GRANT FUNDS 22 CDBG - COMM DEV BLOCK GRANT $7,390 $69,934 $69,934 $7,390 65 SENIOR BUS PROGRAM FUND $23,923 $65,450 $65,450 $23,923 66 CAL RECYCLE GRANT $82 $5,000 $5,000 $82 I.14 Packet Pg. 270 City of Grand Terrace FY2020-21 Proposed Revenue, Expense & Fund Balance Fund Fund Title Fund Balance, June 30, 2020 Proposed Revenues FY2020-21 Proposed Expenditures FY2020-21 Fund Balance, June 30, 2021 73 ACTIVE TRANSPORTATION PRGRM FUND ($3) $0 $0 ($3) 74 HIGHWAY SAFETY IMPROV PROGRAM $0 $185,000 $185,000 $0 77 SO, CAL INCENTIVE PROJ (SCIP) $0 $0 $0 $0 SUCCESSOR AGENCY 31 S/A RDA OBLIGATION RETIREMENT FUND $0 $301,438 $301,438 $0 32 S/A CAPITAL PROJECTS FUND $8 $18,000 $18,000 $8 33 S/A DEBT SERVICE FUND $641 $283,438 $283,438 $641 36 2011 TABS A & B BOND PROCEEDS $384,775 $0 $0 $384,775 CAPITAL PROJECT FUNDS 45 CAPITAL IMPROVEMENTS - COMMERCE WAY ($0) $0 $0 ($0) 46 CAPITAL IMPROVEMENTS - STREETS ($0) $0 $0 ($0) 47 CAP.PRJ. BARTON/COLTON BRIDGE $0 $0 $0 $0 48 CAPITAL PROJECTS FUND $0 $0 $0 $0 49 CAPITAL PROJECTS FUND- PARKS $172,533 $0 $0 $172,533 50 CAPITAL PROJECT BOND PROCEEDS $0 $0 $0 $0 52 HOUSING AUTHORITY $863,087 $50,000 $50,000 $863,087 95 DOG PARK ENDOWMENT FUND $13,234 $0 $0 $13,234 TOTAL $7,498,933 $8,118,383 $8,042,957 $7,574,359 GENERAL FUND REVENUE & EXPENSE As presented to City Council on May 26, 2020, below is the General Fund’s proposed revenues & expenditures for FY2020-21: TABLE 2 City of Grand Terrace FY 2020-21 Proposed General Fund Revenue and Expenditure Report 2018-19 2018-19 2019-20 2019-20 2020-21 I.14 Packet Pg. 271 Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget Revenues Property Tax $1,980,000 $1,881,364 $1,971,250 $1,891,261 $1,971,250 Residual Receipts - RPTTF $1,090,000 $1,441,813 $1,442,400 $1,443,006 $1,668,400 Proceeds from Sale of Property $80,000 $0 $0 $3,720 $0 Franchise Fees $524,300 $520,774 $534,790 $437,529 $445,000 Licenses, Fees & Permits $434,186 $422,427 $456,510 $329,086 $329,090 Sales Tax $770,000 $831,321 $785,400 $675,034 $725,000 Intergovernmental Revenue/Grants $26,500 $46,209 $26,500 $63,708 $160,000 Charges for Services $140,100 $141,143 $207,900 $80,299 $100,300 Fines & Forfeitures $62,500 $71,593 $72,500 $52,087 $35,100 Miscellaneous $114,714 $78,919 $15,148 $506 $0 Use of Money & Property $27,000 $93,771 $62,000 $63,016 $67,500 Wastewater Receipts $300,000 $318,349 $318,349 $318,349 $318,349 Transfers In $2,352 $2,379 $84,450 $84,450 $0 Residual Receipts - Sr Ctr $60,000 $0 $0 $0 $0 Gas Tax $0 $0 $0 $0 $0 Total Revenues $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989 Expenditures by Category Salaries $1,221,447 $1,210,981 $1,246,881 $1,220,510 $1,083,626 Benefits $769,091 $739,524 $842,690 $809,209 $1,066,206 Materials & Supplies $208,645 $208,439 $225,917 $242,958 $190,957 Professional/Cont. Svcs $3,354,687 $3,316,160 $3,471,796 $3,322,888 $3,352,541 Equipment $0 $0 $0 ($0) $1 Lease of Facility/Equipment $8,549 $8,549 $8,000 $19,324 $19,324 Utilities $137,957 $141,041 $145,000 $143,858 $143,858 Overhead Cost Allocation ($87,450) ($87,450) ($84,950) ($84,950) ($81,950) Capital Projects $0 $0 $0 $0 $0 Debt Service $0 $0 $0 $0 $0 Transfers Out $126,326 $155,346 $125,800 $125,800 $135,800 Total Expenditures $5,739,252 $5,692,590 $5,981,134 $5,799,596 $5,910,363 Revenues $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989 Expenditures by Category ($5,739,252) ($5,692,590) ($5,981,134) ($5,799,596) ($5,910,363) Use of Fund Balance ($127,600) $157,472 ($3,937) ($357,545) ($90,374) I.14 Packet Pg. 272 GENERAL FUND - FUND BALANCE On May 6, 2020, City Council held a special meeting to review and discuss the impacts of the results of the pandemic and the actions required to preserve the City’s General Fund reserves, to the extent possible. City staff presented a Revenue Enhancement and Expenditure Reductions Plan that provided recommendations for both the current fiscal year and FY2020-21. The report included the request to use $357,545 in the current fiscal year, and $90,374 in FY2020- 21, both of which City Council approved. During the budget introduction on May 26, 2020, City staff made revenue and expenditure revised estimates to accommodate additional information received. All adjustments to the General Fund FY2020-21 did not change the request to use $90,374 of the General Fund reserves as originally provided to City Council on May 6, 2020. PERSONNEL SUMMARY: Attached is the City’s Personnel Summary for FY2020-21 showing the reductions in personnel as approved by City Council on May 6, 2020. Further detail is provided in Attachment A (FY2020-21 Proposed Budget Summary Report). TABLE 3 City of Grand Terrace Summary of Funded Positions Class Title Job Code Grade 2018-19 2019-20 2020-21 Adj. 2020-21 Annual Minimum Annual Maximum 1 Assistant City Manager 1011 R43 1.0 1.0 - 1.0 $139,026 $167,263 2 Assistant Planner 2016 R23 1.0 1.0 - 1.0 $49,378 $60,019 3 Assistant to the City Manager 1015 R30 - - - - $69,492 $84,468 4 Budget Officer 1216 R27 1.0 1.0 - 1.0 $60,026 $72,962 5 Building Official (P/T) 2110 R32 0.5 0.5 (0.5) - $76,608 $93,118 6 Building Permit Technician 2130 R21 1.0 1.0 - 1.0 $44,794 $54,448 7 Bus Driver 5030 R15 0.5 1.0 - 1.0 $33,428 $40,630 8 City Clerk 1020 R33 1.0 1.0 - 1.0 $80,435 $97,769 9 City Manager 1010 N/A 1.0 1.0 - 1.0 $215,000 $215,000 10 Code Enforcement - Animal Ctrl Off 2021 R24 1.0 1.0 - 1.0 $51,848 $63,021 11 Code Enforcement - Animal Ctrl Sp 2026 R21 1.0 1.0 (0.5) 0.5 $22,397 $27,224 I.14 Packet Pg. 273 City of Grand Terrace Summary of Funded Positions Class Title Job Code Grade 2018-19 2019-20 2020-21 Adj. 2020-21 Annual Minimum Annual Maximum 12 Code Enforcement Specialist 2025 R21 - - - - $22,397 $27,224 13 Community Development Director 2010 R42 - - - - $124,798 $151,693 14 Department Secretary 1120 R18 1.0 1.0 (1.0) - $38,698 $47,038 15 Executive Assistant 1115 R22 1.0 1.0 (1.0) - $47,027 $57,161 16 Finance Director 1210 R38 - - - - $102,663 $124,788 17 Financial Analyst 1220 R24 - - - - $51,848 $63,021 18 Human Resources Technician (P/T) 1315 R20 - - - - $42,656 $51,849 19 Intern-1 (P/T) 1135 R10 - - - - $26,186 $31,830 20 Intern-2 (P/T) 1135 R10 - - - - $26,186 $31,830 21 Maintenance Crew Lead 3020 R19 1.0 1.0 - 1.0 $40,630 $49,386 22 Maintenance Crew Leader (PT) 3020 R19 - - - - $40,630 $49,386 23 Maintenance Worker I 3030 R13 - - - - $30,313 $36,846 24 Maintenance Worker II 3025 R15 3.0 3.0 (2.0) 1.0 $33,427 $40,631 25 Management Analyst 1110 R24 2.0 2.0 (1.0) 1.0 $51,848 $63,021 26 Office Specialist 1125 R13 2.0 2.0 (1.0) 1.0 $30,313 $36,846 27 Planning & Development Svcs Dir 2011 R40 1.0 1.0 - 1.0 $113,195 $137,590 28 Planning Technician 2015 R19 - - - - $40,630 $49,386 29 Principal Accountant 1215 R27 - - - - $60,026 $72,962 30 Public Works Director/City Engineer 3010 R42 1.0 1.0 - 1.0 $124,798 $151,693 31 Senior Finance Technician 1225 R20 - - - - $42,656 $51,849 32 Sr. Code Enforcement Officer 2020 R24 - - - - $51,848 $63,021 TOTAL 21.0 21.5 (7.0) 14.5 I.14 Packet Pg. 274 FISCAL IMPACT: The FY2020-21 Proposed Budget provides the funding and expenditure plan for all funds. As such, it serves as the City’s financial plan for the upcoming fiscal year. The City Council will be kept apprised regarding actual operating results for its major funds through a monthly financial report and the Mid-Year Budget Review. The Mid-Year Budget review will include an update of the FY2020-21 projected revenues and any recommended adjustment for that fiscal year budget at that time. RECOMMENDATIONS: Staff recommends that City Council approve the proposed FY2020-21 proposed budget and direct staff to return with the FY2020-21 Budget for adoption on June 23, 2020. ATTACHMENTS: • Attachment A_FY2020-21 Proposed Budget (PDF) APPROVALS: Cynthia A. Fortune Completed 06/04/2020 3:30 PM Finance Completed 06/04/2020 3:30 PM City Attorney Completed 06/04/2020 5:42 PM City Manager Completed 06/04/2020 7:24 PM City Council Pending 06/09/2020 6:00 PM I.14 Packet Pg. 275 city of grand terrace FY2020-21 PROPOSED BUDGET COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 REVENUE & EXPENSE BY FUND Darcy McNaboe, Mayor Doug Wilson, Mayor Pro Tem Sylvia Robles, Council Member Bill Hussey, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 p.m. I.14.a Packet Pg. 276 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) 2018-19 2018-19 2019-20 2019-20 2020-21 Fund Fund Type Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget 10 General Fund Rev $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989 10 General Fund Exp $5,739,252 $5,692,590 $5,981,134 $5,799,596 $5,910,363 ($127,600)$157,472 ($3,937)($357,545)($90,374) 11 Street Fund (DIF)Rev $48,000 $97,169 $48,000 $91,318 $89,000 11 Street Fund (DIF)Exp $600,959 $30,771 $492,380 $0 $0 ($552,959)$66,398 ($444,380)$91,318 $89,000 12 Storm Drain Fund (DIF)Rev $13,250 $48,864 $13,250 $1,394 $1,000 12 Storm Drain Fund (DIF)Exp $50,000 $0 $69,570 $0 $0 ($36,750)$48,864 ($56,320)$1,394 $1,000 13 Park Fund (DIF)Rev $89,400 $219,199 $69,400 $727 $1,000 13 Park Fund (DIF)Exp $185,000 $145,510 $123,440 $27,273 $0 ($95,600)$73,689 ($54,040)($26,546)$1,000 14 SLESF (AB3229 COPS)Rev $150,050 $150,667 $100,050 $156,494 $150,000 14 SLESF (AB3229 COPS)Exp $150,050 $150,050 $100,050 $82,728 $150,000 $0 $617 $0 $73,766 $0 15 Air Quality Improvement Fund Rev $13,000 $17,285 $58,000 $16,320 $13,000 15 Air Quality Improvement Fund Exp $70,600 $60,075 $58,000 $48,055 $13,000 ($57,600)($42,790)$0 ($31,735)$0 16 Gas Tax Fund Rev $610,600 $603,365 $610,600 $586,400 $650,800 16 Gas Tax Fund Exp $658,294 $627,324 $608,880 $584,841 $650,000 ($47,694)($23,959)$1,720 $1,559 $800 17 Traffic Safety Fund Rev $6,000 $7,507 $6,000 $3,183 $4,000 17 Traffic Safety Fund Exp $0 $0 $0 $172 $4,000 $6,000 $7,507 $6,000 $3,011 $0 19 Facilities Fund (DIF)Rev $20,000 $41,748 $20,000 $35,595 $21,000 19 Facilities Fund (DIF)Exp $80,000 $0 $110,020 $0 $0 ($60,000)$41,748 ($90,020)$35,595 $21,000 20 Measure "I" Fund Rev $193,000 $219,079 $193,000 $187,273 $200,000 20 Measure "I" Fund Exp $676,179 $635,144 $193,000 $42,408 $200,000 ($483,179)($416,065)$0 $144,865 $0 21 Wastewater Disposal Fund Rev $10,000 $42,664 $10,000 $3,247 $7,000 21 Wastewater Disposal Fund Exp $10,000 $88,570 $10,000 $0 $7,000 $0 ($45,906)$0 $3,247 $0 22 Community Dev Block Grant (CDBG)Rev $47,876 $35,044 $47,876 $47,248 $69,934 22 Community Dev Block Grant (CDBG)Exp $47,876 $7,164 $47,876 $41,560 $69,934 $0 $27,880 $0 $5,688 $0 25 Spring Mtn Ranch Mitigation Fund Rev $3,000 $165,098 $3,000 $235,181 $53,000 25 Spring Mtn Ranch Mitigation Fund Exp $0 $1,940 $0 $7,855 $0 $3,000 $163,158 $3,000 $227,327 $53,000 26 Landscape & Lighting Assmnt Rev $19,440 $19,929 $47,648 $47,321 $48,584 26 Landscape & Lighting Assmnt Exp $19,440 $17,140 $48,212 $44,933 $48,584 $0 $2,789 ($564)$2,388 $0 31 Sugg Agcy RDA Obligation Fund Rev $2,065,200 $2,057,415 $2,065,200 $0 $301,438 City of Grand Terrace FY2020-21 Proposed Budget I.14.a Packet Pg. 277 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) 2018-19 2018-19 2019-20 2019-20 2020-21 Fund Fund Type Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget City of Grand Terrace FY2020-21 Proposed Budget 31 Sugg Agcy RDA Obligation Fund Exp $2,065,200 $2,053,573 $2,065,200 $1,291,114 $301,438 $0 $3,842 $0 ($1,291,114)$0 32 Succ Agcy Capital Projects Fund Rev $433,100 ($7,994)$33,100 $0 $18,000 32 Succ Agcy Capital Projects Fund Exp $433,100 $397,851 $33,100 $7,183 $18,000 $0 ($405,845)$0 ($7,183)$0 33 Succ Agcy Debt Service Fund Rev $2,032,100 $2,032,021 $2,032,100 $0 $283,438 33 Succ Agcy Debt Service Fund Exp $2,032,100 $1,082,033 $2,032,100 $917,425 $283,438 $0 $949,988 $0 ($917,425)$0 36 2011 TABs A & B Bond Proceeds Rev $0 $427,399 $0 $104,858 $0 36 2011 TABs A & B Bond Proceeds Exp $0 $1,210 $320,000 $19,607,040 $0 $0 $426,189 ($320,000)($19,502,182)$0 45 CIP - Commerce Way Rev $0 $105,992 $0 $68,387 $0 45 CIP - Commerce Way Exp $968,683 $165,681 $803,002 $8,698 $0 ($968,683)($59,689)($803,002)$59,689 $0 46 Capital Improvements: Streets Rev $718,365 $105,337 $445,000 $86,023 $0 46 Capital Improvements: Streets Exp $667,406 $978,684 $470,000 $131,989 $0 $50,959 ($873,347)($25,000)($45,966)$0 47 Capital Projects: Barton-Colton Bridge Rev $0 $0 $0 $0 $0 47 Capital Projects: Barton-Colton Bridge Exp $2,352 $2,379 $0 $0 $0 ($2,352)($2,379)$0 $0 $0 48 Capital Projects Fund Rev $526 $1,971 $0 $1,453 $0 48 Capital Projects Fund Exp $0 $1,446 $0 $1,453 $0 $526 $525 $0 $0 $0 49 Capital Projects Fund: Parks Rev $185,000 $148,846 $100,000 $28,313 $0 49 Capital Projects Fund: Parks Exp $205,623 $102,535 $253,087 $14,067 $0 ($20,623)$46,311 ($153,087)$14,246 $0 52 Housing Authority Rev $50,000 $756,517 $50,000 $4,887 $50,000 52 Housing Authority Exp $59,320 $34,537 $28,320 $49,348 $50,000 ($9,320)$721,980 $21,680 ($44,460)$0 61 Community Benefits Fund (Gen Fund)Rev $20,000 $20,347 $20,000 $5,107 $10,000 61 Community Benefits Fund (Gen Fund)Exp $20,000 $15,250 $15,000 $7,997 $10,000 $0 $5,097 $5,000 ($2,890)$0 62 Light Up Grand Terrace Fund (Gen Fu Rev $10,000 $7,758 $10,000 $13,506 $10,000 62 Light Up Grand Terrace Fund (Gen Fu Exp $10,000 $7,920 $10,000 $13,503 $10,000 $0 ($162)$0 $3 $0 63 Illegal Fireworks Enf (Gen Fund)Rev $500 $109 $500 $2 $250 63 Illegal Fireworks Enf (Gen Fund)Exp $500 $57 $500 $0 $250 $0 $52 $0 $2 $0 64 Public Safety Fund (Gen Fund)Rev $0 $388 $0 $105 $0 64 Public Safety Fund (Gen Fund)Exp $0 $0 $0 $3,250 $0 $0 $388 $0 ($3,145)$0 65 Senior Bus Program Fund Rev $37,450 $57,611 $37,450 $35,507 $65,450 65 Senior Bus Program Fund Exp $37,450 $46,900 $37,450 $57,212 $65,450 I.14.a Packet Pg. 278 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) 2018-19 2018-19 2019-20 2019-20 2020-21 Fund Fund Type Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget City of Grand Terrace FY2020-21 Proposed Budget $0 $10,711 $0 ($21,705)$0 66 Cal Recycle Grant Rev $73,484 $29,630 $5,000 $48 $5,000 66 Cal Recycle Grant Exp $73,484 $29,630 $5,000 $0 $5,000 $0 $0 $0 $48 $0 67 Public Education & Government Acces Rev $21,500 $22,118 $21,500 $12,217 $21,500 67 Public Education & Government Acces Exp $21,500 $0 $21,500 $0 $21,500 $0 $22,118 $0 $12,217 $0 68 40th Year Birthday Celebration Fund (G Rev $39,300 $22,947 $0 $18 $0 68 40th Year Birthday Celebration Fund (G Exp $39,300 $35,766 $0 $18 $0 $0 ($12,819)$0 $0 $0 69 Community Day Fund (Gen Fund)Rev $0 $2,050 $0 $5 $0 69 Community Day Fund (Gen Fund)Exp $0 $2,050 $0 $0 $0 $0 $0 $0 $5 $0 70 Equipment Replacement Reserve (Gen Rev $0 $18 $0 $5 $0 70 Equipment Replacement Reserve (Gen Exp $0 $0 $0 $1,010 $0 $0 $18 $0 ($1,005)$0 73 Active Transportation Program (ATP)Rev $120,000 $123,284 $100,000 $0 $0 73 Active Transportation Program (ATP)Exp $119,810 $52,662 $99,810 $3 $0 $190 $70,622 $190 ($3)$0 74 Highway Safety Improvement Program Rev $235,000 $24,956 $185,000 $13,390 $185,000 74 Highway Safety Improvement Program Exp $200,000 $24,956 $184,690 $13,390 $185,000 $35,000 $0 $310 $0 $0 76 Enhanced Infrastructure Finance Distri Rev $0 $21 $0 $0 $0 76 Enhanced Infrastructure Finance Distri Exp $0 $8,100 $0 $3,880 $0 $0 ($8,079)$0 ($3,880)$0 77 So Cal Incentive Project (SCIP) Grant Rev $0 $0 $140,000 $134,010 $0 77 So Cal Incentive Project (SCIP) Grant Exp $0 $0 $140,000 $134,010 $0 $0 $0 $0 $0 $0 90 COVID-19 FEMA Reimbursement Fun Rev $0 $0 $0 $21,145 $40,000 90 COVID-19 FEMA Reimbursement Fun Exp $0 $0 $0 $21,145 $40,000 $0 $0 $0 ($0)$0 95 Dog Park Endowment Fund Rev $0 $0 $0 $115 $0 95 Dog Park Endowment Fund Exp $0 $0 $0 $0 $0 $0 $0 $0 $115 $0 Total Revenue $12,876,793 $13,456,421 $12,448,871 $7,382,855 $8,118,383 Total Expense $15,243,478 $12,499,498 $14,361,321 $28,963,156 $8,042,957 ($2,366,685)$956,923 ($1,912,450)($21,580,301)$75,426 I.14.a Packet Pg. 279 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) city of grand terrace FY2020-21 PROPOSED BUDGET COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 FUND BALANCE REPORT Darcy McNaboe, Mayor Doug Wilson, Mayor Pro Tem Sylvia Robles, Council Member Bill Hussey, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 p.m. I.14.a Packet Pg. 280 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) R E Fund Fund Title Actual Fund Balance, June 30, 2018 Actual Revenues FY2018-19 Actual Expenditures FY2018-19 Actual Fund Balance, June 30, 2019 GENERAL FUND 10 GENERALFUND $3,317,316 $5,850,062 $5,919,740 $3,247,638 61 COMMUNITY BENEFITS FUND $16,133 $20,347 $15,250 $21,230 62 LIGHT UP GRAND TERRACE $162 $7,758 $7,920 $0 63 GT ILLEGAL FIREWORKS ENFORCEMENT $402 $109 $57 $454 64 PUBLIC SAFETY FUND $21,333 $388 $0 $21,721 68 40TH YEAR BIRTHDAY CELEBRATION FUND $12,819 $22,947 $35,766 $0 69 COMMUNITY DAY FUND $0 $2,050 $2,050 $0 70 EQUIPMENT REPLACEMENT RESERVE FUND $988 $18 $0 $1,006 DEVELOPMENT IMPACT FEES (DIF) 11 STREET FUND $545,179 $97,169 $30,771 $611,577 12 STORM DRAIN FUND $202,871 $48,864 $0 $251,735 13 PARK FUND $62,416 $219,199 $145,510 $136,105 19 FACILITIES FUND $315,048 $41,748 $0 $356,796 SPECIAL REVENUE FUNDS 14 SLESF (AB3229 COPS)$25,124 $150,667 $150,050 $25,741 15 AIR QUALITY IMPROVEMENT FUND $85,023 $17,285 $60,075 $42,233 16 GAS TAX FUND $144,242 $603,365 $627,324 $120,283 17 TRAFFIC SAFETY FUND $3,712 $7,507 $0 $11,219 20 MEASURE "I" FUND $455,297 $219,079 $635,144 $39,232 25 SPRING MOUNTAIN RANCH $419,136 $165,098 $1,940 $582,294 26 LNDSCP & LGTG ASSESSMENT DIST $5,308 $19,929 $17,140 $8,097 67 PUBLIC, EDUCATIONAL & GOVT ACCESS $47,429 $22,118 $0 $69,547 76 EIFD - ENHANCED INFRAST FIN DIST ($33,564)$21 $8,100 ($41,643) 90 COVID-19 FEMA REIMBURSEMENT FUND $0 $0 $0 $0 ENTERPRISE FUND 21 WASTE WATER DISPOSAL FUND $571,149 $42,664 $88,570 $525,243 GRANT FUNDS 22 CDBG - COMM DEV BLOCK GRANT ($26,178)$35,044 $7,164 $1,702 65 SENIOR BUS PROGRAM FUND $34,917 $57,611 $46,900 $45,628 66 CAL RECYCLE GRANT $34 $29,630 $29,630 $34 73 ACTIVE TRANSPORTATION PRGRM FUND ($70,622)$123,284 $52,662 $0 74 HIGHWAY SAFETY IMPROV PROGRAM $0 $24,956 $24,956 $0 77 SO CAL INCENTIVE PROJ (SCIP)$0 $0 $0 $0 SUCCESSOR AGENCY 31 S/A RDA OBLIGATION RETIREMENT FUND $1,287,272 $2,057,415 $2,053,573 $1,291,114 32 S/A CAPITAL PROJECTS FUND $1,036 ($7,994)$397,851 ($404,809) 33 S/A DEBT SERVICE FUND $119,078 $2,032,021 $1,082,033 $1,069,066 36 2011 TABS A & B BOND PROCEEDS $19,721,768 $427,399 $1,210 $20,147,957 CAPITAL PROJECT FUNDS 45 CAPITAL IMPROVEMENTS - COMMERCE WAY $0 $105,992 $165,681 ($59,689) 46 CAPITAL IMPROVEMENTS - STREETS $919,313 $105,337 $978,684 $45,966 47 CAP.PRJ. BARTON/COLTON BRIDGE $2,379 $0 $2,379 $0 48 CAPITAL PROJECTS FUND ($525)$1,971 $1,446 $0 49 CAPITAL PROJECTS FUND- PARKS $111,976 $148,846 $102,535 $158,287 50 CAPITAL PROJECT BOND PROCEEDS $0 $0 $0 $0 52 HOUSING AUTHORITY $185,567 $756,517 $34,537 $907,547 95 DOG PARK ENDOWMENT FUND $13,119 $0 $0 $13,119 $28,516,657 $13,456,421 $12,726,648 $29,246,430 City of Grand Terrace FY2018-19 Revenue, Expense & Fund Balance I.14.a Packet Pg. 281 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) R E Fund Fund Title Actual Fund Balance, June 30, 2019 Estimated Revenues FY2019-20 Estimated Expenditures FY2019-20 Estimated Fund Balance, June 30, 2020 GENERAL FUND 10 GENERALFUND $3,247,638 $5,442,052 $5,966,792 $2,722,897 61 COMMUNITY BENEFITS FUND $21,230 $5,107 $7,997 $18,340 62 LIGHT UP GRAND TERRACE $0 $13,506 $13,503 $3 63 GT ILLEGAL FIREWORKS ENFORCEMENT $454 $2 $0 $456 64 PUBLIC SAFETY FUND $21,721 $105 $3,250 $18,576 68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $18 $18 $0 69 COMMUNITY DAY FUND $0 $5 $0 $5 70 EQUIPMENT REPLACEMENT RESERVE FUND $1,006 $5 $1,010 $1 DEVELOPMENT IMPACT FEES (DIF) 11 STREET FUND $611,577 $91,318 $0 $702,895 12 STORM DRAIN FUND $251,735 $1,394 $0 $253,129 13 PARK FUND $136,105 $727 $27,273 $109,559 19 FACILITIES FUND $356,796 $35,595 $0 $392,391 SPECIAL REVENUE FUNDS 14 SLESF (AB3229 COPS)$25,741 $156,494 $82,728 $99,507 15 AIR QUALITY IMPROVEMENT FUND $42,233 $16,320 $48,055 $10,498 16 GAS TAX FUND $120,283 $586,400 $584,841 $121,842 17 TRAFFIC SAFETY FUND $11,219 $3,183 $172 $14,230 20 MEASURE "I" FUND $39,232 $187,273 $42,408 $184,097 25 SPRING MOUNTAIN RANCH $582,294 $235,181 $7,855 $809,621 26 LNDSCP & LGTG ASSESSMENT DIST $8,097 $47,321 $44,933 $10,485 67 PUBLIC, EDUCATIONAL & GOVT ACCESS $69,547 $12,217 $0 $81,764 76 EIFD - ENHANCED INFRAST FIN DIST ($41,643)$0 $3,880 ($45,523) 90 COVID-19 FEMA REIMBURSEMENT FUND $0 $21,145 $21,145 ($0) ENTERPRISE FUND 21 WASTE WATER DISPOSAL FUND $525,243 $3,247 $0 $528,490 GRANT FUNDS 22 CDBG - COMM DEV BLOCK GRANT $1,702 $47,248 $41,560 $7,390 65 SENIOR BUS PROGRAM FUND $45,628 $35,507 $57,212 $23,923 66 CAL RECYCLE GRANT $34 $48 $0 $82 73 ACTIVE TRANSPORTATION PRGRM FUND $0 $0 $3 ($3) 74 HIGHWAY SAFETY IMPROV PROGRAM $0 $13,390 $13,390 $0 77 SO CAL INCENTIVE PROJ (SCIP)$0 $134,010 $134,010 $0 SUCCESSOR AGENCY 31 S/A RDA OBLIGATION RETIREMENT FUND $1,291,114 $0 $1,291,114 $0 32 S/A CAPITAL PROJECTS FUND ($404,809)$0 $7,183 $8 33 S/A DEBT SERVICE FUND $1,069,066 $0 $917,425 $641 36 2011 TABS A & B BOND PROCEEDS $20,147,957 $104,858 $19,607,040 $384,775 CAPITAL PROJECT FUNDS 45 CAPITAL IMPROVEMENTS - COMMERCE WAY ($59,689)$68,387 $8,698 ($0) 46 CAPITAL IMPROVEMENTS - STREETS $45,966 $86,023 $131,989 ($0) 47 CAP.PRJ. BARTON/COLTON BRIDGE $0 $0 $0 $0 48 CAPITAL PROJECTS FUND $0 $1,453 $1,453 $0 49 CAPITAL PROJECTS FUND- PARKS $158,287 $28,313 $14,067 $172,533 50 CAPITAL PROJECT BOND PROCEEDS $0 $0 52 HOUSING AUTHORITY $907,547 $4,887 $49,348 $863,087 95 DOG PARK ENDOWMENT FUND $13,119 $115 $0 $13,234 $29,246,430 $7,382,855 $29,130,352 $7,498,933 City of Grand Terrace FY2019-20 Estimated Revenue, Expense & Fund Balance I.14.a Packet Pg. 282 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) R E Fund Fund Title Estimated Fund Balance, June 30, 2020 Proposed Revenues FY2020-21 Proposed Expenditures FY2020-21 Projected Fund Balance, June 30, 2021 GENERAL FUND 10 GENERALFUND $2,722,897 $5,819,989 $5,910,363 $2,632,523 61 COMMUNITY BENEFITS FUND $18,340 $10,000 $10,000 $18,340 62 LIGHT UP GRAND TERRACE $3 $10,000 $10,000 $3 63 GT ILLEGAL FIREWORKS ENFORCEMENT $456 $250 $250 $456 64 PUBLIC SAFETY FUND $18,576 $0 $0 $18,576 68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $0 $0 $0 69 COMMUNITY DAY FUND $5 $0 $0 $5 70 EQUIPMENT REPLACEMENT RESERVE FUND $1 $0 $0 $1 DEVELOPMENT IMPACT FEES (DIF) 11 STREET FUND $702,895 $89,000 $0 $791,895 12 STORM DRAIN FUND $253,129 $1,000 $0 $254,129 13 PARK FUND $109,559 $1,000 $0 $110,559 19 FACILITIES FUND $392,391 $21,000 $0 $413,391 SPECIAL REVENUE FUNDS 14 SLESF (AB3229 COPS)$99,507 $150,000 $150,000 $99,507 15 AIR QUALITY IMPROVEMENT FUND $10,498 $13,000 $13,000 $10,498 16 GAS TAX FUND $121,842 $650,800 $650,000 $122,642 17 TRAFFIC SAFETY FUND $14,230 $4,000 $4,000 $14,230 20 MEASURE "I" FUND $184,097 $200,000 $200,000 $184,097 25 SPRING MOUNTAIN RANCH $809,621 $53,000 $0 $862,621 26 LNDSCP & LGTG ASSESSMENT DIST $10,485 $48,584 $48,584 $10,485 67 PUBLIC, EDUCATIONAL & GOVT ACCESS $81,764 $21,500 $21,500 $81,764 76 EIFD - ENHANCED INFRAST FIN DIST ($45,523)$0 $0 ($45,523) 90 COVID-19 FEMA REIMBURSEMENT FUND ($0)$40,000 $40,000 ($0) ENTERPRISE FUND 21 WASTE WATER DISPOSAL FUND $528,490 $7,000 $7,000 $528,490 GRANT FUNDS 22 CDBG - COMM DEV BLOCK GRANT $7,390 $69,934 $69,934 $7,390 65 SENIOR BUS PROGRAM FUND $23,923 $65,450 $65,450 $23,923 66 CAL RECYCLE GRANT $82 $5,000 $5,000 $82 73 ACTIVE TRANSPORTATION PRGRM FUND ($3)$0 $0 ($3) 74 HIGHWAY SAFETY IMPROV PROGRAM $0 $185,000 $185,000 $0 77 SO CAL INCENTIVE PROJ (SCIP)$0 $0 $0 $0 SUCCESSOR AGENCY 31 S/A RDA OBLIGATION RETIREMENT FUND $0 $301,438 $301,438 $0 32 S/A CAPITAL PROJECTS FUND $8 $18,000 $18,000 $8 33 S/A DEBT SERVICE FUND $641 $283,438 $283,438 $641 36 2011 TABS A & B BOND PROCEEDS $384,775 $0 $0 $384,775 CAPITAL PROJECT FUNDS 45 CAPITAL IMPROVEMENTS - COMMERCE WAY ($0)$0 $0 ($0) 46 CAPITAL IMPROVEMENTS - STREETS ($0)$0 $0 ($0) 47 CAP.PRJ. BARTON/COLTON BRIDGE $0 $0 $0 $0 48 CAPITAL PROJECTS FUND $0 $0 $0 $0 49 CAPITAL PROJECTS FUND- PARKS $172,533 $0 $0 $172,533 50 CAPITAL PROJECT BOND PROCEEDS $0 $0 $0 $0 52 HOUSING AUTHORITY $863,087 $50,000 $50,000 $863,087 95 DOG PARK ENDOWMENT FUND $13,234 $0 $0 $13,234 $7,498,933 $8,118,383 $8,042,957 $7,574,359 City of Grand Terrace FY2020-21 Proposed Revenue, Expense & Fund Balance I.14.a Packet Pg. 283 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) city of grand terrace FY2020-21 PROPOSED BUDGET COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 REVENUE & EXPENSE SUMMARY BY FUND TYPE Darcy McNaboe, Mayor Doug Wilson, Mayor Pro Tem Sylvia Robles, Council Member Bill Hussey, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 p.m. I.14.a Packet Pg. 284 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) This page left intentionally blank. I.14.a Packet Pg. 285 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) 2018-19 2018-19 2019-20 2019-20 2020-21 Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget Revenues Property Tax $4,064,640 $3,955,275 $4,084,098 $1,938,516 $2,321,272 Residual Receipts - RPTTF $1,090,000 $1,441,813 $1,442,400 $1,443,006 $1,668,400 Proceeds from Sale of Property $80,000 $0 $0 $3,720 $0 Franchise Fees $524,300 $520,774 $534,790 $437,529 $445,000 Licenses, Fees & Permits $617,836 $1,007,893 $620,160 $694,368 $495,090 Sales Tax $963,000 $1,048,452 $978,400 $862,143 $925,000 Intergovernmental Revenue/Grants $695,570 $471,993 $648,086 $468,379 $653,594 Charges for Services $140,100 $144,624 $207,900 $83,717 $103,300 Fines & Forfeitures $69,000 $79,051 $79,000 $55,213 $39,350 Miscellaneous $209,254 $223,731 $115,388 $76,706 $55,240 Use of Money & Property $441,050 $1,271,709 $75,050 $194,937 $83,550 Waste Water Receipts $300,000 $318,349 $318,349 $318,349 $318,349 Transfers In $3,102,243 $2,480,832 $2,825,450 $311,174 $450,238 Residual Receipts - Sr Ctr $60,000 $0 $0 $0 $0 Gas Tax $519,800 $491,925 $519,800 $495,100 $560,000 Total Revenues $12,876,793 $13,456,421 $12,448,871 $7,382,855 $8,118,383 Expenditures by Category Salaries $1,479,910 $1,464,582 $1,615,711 $1,489,223 $1,310,628 Benefits $813,476 $789,551 $974,800 $915,633 $1,177,917 Materials & Supplies $212,852 $212,646 $235,917 $253,365 $195,957 Professional/Contractual Services $8,224,855 $5,973,077 $7,314,755 $4,984,357 $4,385,786 Equipment $60,100 $55,075 $145,000 $132,980 $5,001 Lease of Facility/Equipment $8,549 $8,549 $8,000 $19,324 $19,324 Utilities $208,821 $210,555 $226,350 $247,939 $224,668 Overhead Cost Allocation $0 ($5,500)$0 ($2,548)$0 Capital Projects $893,478 $177,076 $860,188 $45,964 $40,000 Debt Service $239,600 $242,404 $239,600 $0 $233,438 Transfers Out $3,101,837 $3,371,483 $2,825,450 $20,961,369 $450,238 Total Expenditures $15,243,478 $12,499,498 $14,445,771 $29,047,606 $8,042,957 Revenues $12,876,793 $13,456,421 $12,448,871 $7,382,855 $8,118,383 Expenditures by Category ($15,243,478)($12,499,498)($14,445,771)($29,047,606)($8,042,957) Surplus or Approved Use of Fund Balance ($2,366,685)$956,923 ($1,996,900)($21,664,751)$75,426 City of Grand Terrace FY 2020-21 Proposed Citywide Revenue and Expenditure Report I.14.a Packet Pg. 286 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) General Fund Development Impact Fees Special Revenue Funds Revenues Property Tax $1,971,250 $0 $48,584 Residual Receipts - RPTTF $1,668,400 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $445,000 $0 $0 Licenses, Fees & Permits $329,090 $103,000 $63,000 Sales Tax $725,000 $0 $200,000 Intergovernmental Revenue/Grants $0 $0 $560,000 Charges for Services $160,000 $0 $211,500 Fines & Forfeitures $100,300 $3,000 $0 Miscellaneous $35,350 $0 $4,000 Use of Money & Property $5,000 $0 $0 Waste Water Receipts $67,500 $6,000 $3,000 Residual Receipts - Sr Ctr $318,349 $0 $0 Transfers In $0 $0 $0 Gas Tax $15,000 $0 $90,800 Total Revenues $5,840,239 $112,000 $1,180,884 Expenditures Salaries $1,083,626 $0 $154,663 Benefits $1,066,206 $0 $75,336 Materials & Supplies $190,957 $0 $5,000 Professional/Contractual Services $3,372,791 $0 $676,505 Equipment $1 $0 $0 Lease of Facility/Equipment $19,324 $0 $0 Utilities $143,858 $0 $80,630 Capital Projects $0 $0 $40,000 Debt Service $0 $0 $0 Transfers Out $135,800 $0 $13,000Overhead Cost Allocation ($81,950)$0 $81,950 Total Expenditures $5,930,613 $0 $1,127,084 Impact to Fund Balance Revenues $5,840,239 $112,000 $1,180,884 Expenditures $5,930,613 $0 $1,127,084 Net - Increase to or (Use of) Fund Balance ($90,374)$112,000 $53,800 City of Grand Terrace FY 2020-21 Proposed Revenue & Expense Report by Fund Type I.14.a Packet Pg. 287 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) 21 52 Enterprise Fund Grant Funds Successor Agency Revenues Property Tax $0 $0 $301,438 Residual Receipts - RPTTF $0 $0 $0 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $0 Licenses, Fees & Permits $0 $0 $0 Sales Tax $0 $0 $0 Intergovernmental Revenue/Grants $0 $0 $0 Charges for Services $0 $282,094 $0 Fines & Forfeitures $0 $0 $0 Miscellaneous $0 $0 $0 Use of Money & Property $0 $240 $0 Waste Water Receipts $7,000 $50 $0 Residual Receipts - Sr Ctr $0 $0 $0 Transfers In $0 $0 $0 Gas Tax $0 $43,000 $301,438 Total Revenues $7,000 $325,384 $602,876 Expenditures Salaries $0 $47,039 $11,829 Benefits $0 $29,386 $1,462 Materials & Supplies $0 $0 $0 Professional/Contractual Services $7,000 $243,959 $54,709 Lease of Facility/Equipment $0 $5,000 $0 Utilities $0 $0 $0 Utilities $0 $0 $0 Capital Projects $0 $0 $0 Debt Service $0 $0 $233,438 Transfers Out $0 $0 $301,438 Overhead Cost Allocation $0 $0 $0 Total Expenditures $7,000 $325,384 $602,876 Impact to Fund Balance Revenues $7,000 $325,384 $602,876 Expenditures $7,000 $325,384 $602,876 Net - Increase to or (Use of) Fund Balance $0 $0 $0 City of Grand Terrace FY 2020-21 Proposed Revenue & Expense Report by Fund Type I.14.a Packet Pg. 288 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) 70 Capital Project Funds Housing Authority TOTAL Revenues Property Tax $0 $0 $2,321,272 Residual Receipts - RPTTF $0 $0 $1,668,400 Proceeds from Sale of Property $0 $0 $0 Franchise Fees $0 $0 $445,000 Licenses, Fees & Permits $0 $0 $495,090 Sales Tax $0 $0 $925,000 Intergovernmental Revenue/Grants $0 $0 $560,000 Charges for Services $0 $0 $653,594 Fines & Forfeitures $0 $0 $103,300 Miscellaneous $0 $0 $39,350 Use of Money & Property $0 $50,000 $55,240 Waste Water Receipts $0 $0 $83,550 Residual Receipts - Sr Ctr $0 $0 $318,349 Transfers In $0 $0 $0 Gas Tax $0 $0 $450,238 Total Revenues $0 $50,000 $8,118,383 Expenditures Salaries $0 $13,471 $1,310,628 Benefits $0 $5,527 $1,177,917 Materials & Supplies $0 $0 $195,957 Professional/Contractual Services $0 $30,822 $4,385,786 Lease of Facility/Equipment $0 $0 $5,001 Utilities $0 $0 $19,324 Utilities $0 $180 $224,668 Capital Projects $0 $0 $40,000 Debt Service $0 $0 $233,438 Transfers Out $0 $0 $450,238 Overhead Cost Allocation $0 $0 $0 Total Expenditures $0 $50,000 $8,042,957 Impact to Fund Balance Revenues $0 $50,000 $8,118,383 Expenditures $0 $50,000 $8,042,957 Net - Increase to or (Use of) Fund Balance $0 $0 $75,426 City of Grand Terrace FY 2020-21 Proposed Revenue & Expense Report by Fund Type I.14.a Packet Pg. 289 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) city of grand terrace FY2020-21 PROPOSED BUDGET COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 REVENUE & EXPENSE GENERAL FUND Darcy McNaboe, Mayor Doug Wilson, Mayor Pro Tem Sylvia Robles, Council Member Bill Hussey, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 p.m. I.14.a Packet Pg. 290 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) 2018-19 2018-19 2019-20 2019-20 2020-21 Adjusted Budget Actuals Adjusted Budget Year-End Projections Proposed Budget Revenues Property Tax $1,980,000 $1,881,364 $1,971,250 $1,891,261 $1,971,250 Residual Receipts - RPTTF $1,090,000 $1,441,813 $1,442,400 $1,443,006 $1,668,400 Proceeds from Sale of Property $80,000 $0 $0 $3,720 $0 Franchise Fees $524,300 $520,774 $534,790 $437,529 $445,000 Licenses, Fees & Permits $434,186 $422,427 $456,510 $329,086 $329,090 Sales Tax $770,000 $831,321 $785,400 $675,034 $725,000 Intergovernmental Revenue/Grants $26,500 $46,209 $26,500 $63,708 $160,000 Charges for Services $140,100 $141,143 $207,900 $80,299 $100,300 Fines & Forfeitures $62,500 $71,593 $72,500 $52,087 $35,100 Miscellaneous $114,714 $78,919 $15,148 $506 $0 Use of Money & Property $27,000 $93,771 $62,000 $63,016 $67,500 Waste Water Receipts $300,000 $318,349 $318,349 $318,349 $318,349 Transfers In $2,352 $2,379 $84,450 $84,450 $0 Residual Receipts - Sr Ctr $60,000 $0 $0 $0 $0 Gas Tax $0 $0 $0 $0 $0 Total Revenues $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989 Expenditures by Category Salaries $1,221,447 $1,210,981 $1,246,881 $1,220,510 $1,083,626 Benefits $769,091 $739,524 $842,690 $809,209 $1,066,206 Materials & Supplies $208,645 $208,439 $225,917 $242,958 $190,957 Professional/Contractual Services $3,354,687 $3,316,160 $3,471,796 $3,322,888 $3,352,541 Equipment $0 $0 $0 ($0)$1 Lease of Facility/Equipment $8,549 $8,549 $8,000 $19,324 $19,324 Utilities $137,957 $141,041 $145,000 $143,858 $143,858 Overhead Cost Allocation ($87,450)($87,450)($84,950)($84,950)($81,950) Capital Projects $0 $0 $0 $0 $0 Debt Service $0 $0 $0 $0 $0 Transfers Out $126,326 $155,346 $125,800 $125,800 $135,800 Total Expenditures $5,739,252 $5,692,590 $5,981,134 $5,799,596 $5,910,363 Revenues $5,611,652 $5,850,062 $5,977,197 $5,442,052 $5,819,989 Expenditures by Category ($5,739,252)($5,692,590)($5,981,134)($5,799,596)($5,910,363) Surplus or Approved Use of Fund Balance ($127,600)$157,472 ($3,937)($357,545)($90,374) City of Grand Terrace FY 2020-21 Proposed General Fund Revenue and Expenditure Report I.14.a Packet Pg. 291 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) GENERAL FUND FY2020-21 PROPOSED REVENUE AND EXPENDITURE CHARTS I.14.a Packet Pg. 292 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) This page left intentionally blank. I.14.a Packet Pg. 293 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) city of grand terrace FY2020-21 PROPOSED BUDGET COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 POSITION SUMMARY CITY-WIDE Darcy McNaboe, Mayor Doug Wilson, Mayor Pro Tem Sylvia Robles, Council Member Bill Hussey, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 p.m. I.14.a Packet Pg. 294 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) This page left intentionally blank. I.14.a Packet Pg. 295 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 ) Class Title Job Code Grade 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Adjustments 2020-21 Annual Minimum Annual Maximum 1 Assistant City Manager 1011 R43 --1.0 1.0 1.0 1.0 -1.0 $139,026 $167,263 2 Assistant Planner 2016 R23 --1.0 1.0 1.0 1.0 -1.0 $49,378 $60,019 3 Assistant to the City Manager 1015 R30 -------- $69,492 $84,468 4 Budget Officer 1216 R27 --1.0 1.0 1.0 1.0 -1.0 $60,026 $72,962 5 Building Official (P/T)2110 R32 --0.5 0.5 0.5 0.5 (0.5) - $76,608 $93,118 6 Building Permit Technician 2130 R21 1.0 1.0 1.0 1.0 1.0 1.0 -1.0 $44,794 $54,448 7 Bus Driver 5030 R15 0.5 0.5 0.5 0.5 1.0 -1.0 $33,428 $40,630 8 City Clerk 1020 R33 1.0 1.0 1.0 1.0 1.0 1.0 -1.0 $80,435 $97,769 9 City Manager 1010 N/A 1.0 1.0 1.0 1.0 1.0 1.0 -1.0 $215,000 $215,000 10 Code Enforcement - Animal Ctrl Offr 2021 R24 ----1.0 1.0 -1.0 $51,848 $63,021 11 Code Enforcement - Animal Ctrl Sp 2026 R21 ----1.0 1.0 (0.5) 0.5 $22,397 $27,224 12 Code Enforcement Specialist 2025 R21 0.5 0.5 0.5 ---- $22,397 $27,224 13 Community Development Director 2010 R42 1.0 ------- $124,798 $151,693 14 Department Secretary 1120 R18 1.0 1.0 1.0 1.0 1.0 1.0 (1.0) - $38,698 $47,038 15 Executive Assistant 1115 R22 1.0 1.0 1.0 1.0 1.0 1.0 (1.0) - $47,027 $57,161 16 Finance Director 1210 R38 -------- $102,663 $124,788 17 Financial Analyst 1220 R24 --1.0 ---- $51,848 $63,021 18 Human Resources Technician (P/T)1315 R20 0.5 0.5 0.5 ----- $42,656 $51,849 19 Intern-1 (P/T)1135 R10 0.5 0.5 0.5 ----- $26,186 $31,830 20 Intern-2 (P/T)1135 R10 0.5 0.5 0.5 ----- $26,186 $31,830 21 Maintenance Crew Lead 3020 R19 1.0 1.0 1.0 1.0 1.0 1.0 -1.0 $40,630 $49,386 22 Maintenance Crew Leader (PT)3020 R19 -0.5 ------ $40,630 $49,386 23 Maintenance Worker I 3030 R13 -1.0 1.0 1.0 ---- $30,313 $36,846 24 Maintenance Worker II 3025 R15 1.0 1.0 2.0 2.0 3.0 3.0 (2.0) 1.0 $33,427 $40,631 25 Management Analyst 1110 R24 1.0 1.0 1.0 2.0 2.0 2.0 (1.0) 1.0 $51,848 $63,021 26 Office Specialist 1125 R13 -0.5 1.5 2.0 2.0 2.0 (1.0) 1.0 $30,313 $36,846 27 Planning & Development Svcs Dir 2011 R40 1.0 1.0 1.0 1.0 1.0 -1.0 $113,195 $137,590 28 Planning Technician 2015 R19 0.5 0.5 ------ $40,630 $49,386 29 Principal Accountant 1215 R27 -- 0.5 0.5 ---- $60,026 $72,962 30 Public Works Director/City Engineer 3010 R42 -1.0 1.0 1.0 1.0 1.0 -1.0 $124,798 $151,693 31 Senior Finance Technician 1225 R20 1.0 1.0 ------ $42,656 $51,849 32 Sr. Code Enforcement Officer 2020 R24 1.0 1.0 1.0 1.0 ---- $51,848 $63,021 TOTAL 13.0 17.0 21.0 22.0 21.0 21.5 (7.0) 14.5 City of Grand Terrace Summary of Funded Positions I.14.a Packet Pg. 296 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e This page left intentionally blank. I.14.a Packet Pg. 297 At t a c h m e n t : A t t a c h m e n t A _ F Y 2 0 2 0 - 2 1 P r o p o s e d B u d g e t [ R e v i s i o n 2 ] ( C o n t i n u e D e l i b e r a t i o n s o f t h e P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 2 0 - 2 1 )