07/28/2020CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● JULY 28, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
PUBLIC ADVISORY: THE COUNCIL CHAMBER IS NOW OPEN TO THE PUBLIC!!
Beginning June 15, 2020, the City of Grand Terrace will reopen its public meetings. Therefore, the regular meeting of
the City Council for July 28, 2020 is now open to the public. Please be advised that face masks are required, social
distancing will be practiced, and occupancy limits will be enforced.
Please note that Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020,
the regular meeting of the City Council for July 28, 2020 will also be conducted telephonically through Zoom and
broadcast live on the City’s website.
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter
within its jurisdiction. If you wish to address the City Council, you are invited to provide your name to the City Clerk
who will be compiling a list of speakers. Speakers will be called upon by the Mayor at the appropriate time and each
person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing
the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 863 7245 2066
Password: 337994
The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-
ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please
submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at
(909) 824-6621 x230 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment period, please
indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments
that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during
regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda
items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-
ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours.
In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of
the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later
requests will be accommodated to the extent feasible.
Agenda Grand Terrace City Council July 28, 2020
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
A. SPECIAL PRESENTATIONS
Fire Prevention Zone Five Expansion - Natalie Zuk, The Red Brennan Group
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 07/14/2020
DEPARTMENT: CITY CLERK
3. Attachment to Minutes - 07/14/2020
DEPARTMENT: CITY CLERK
4. City Department Monthly Activity Report - May 2020
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council July 28, 2020
City of Grand Terrace Page 3
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Bill Hussey
Council Member Sylvia Robles
Mayor Pro Tem Doug Wilson
Mayor Darcy McNaboe
F. PUBLIC HEARINGS
5. Hearing of Appeals of Delinquent Refuse, Sewer and Rental Inspection Fees; Adoption
of Resolutions to Collect Said Delinquent Fees on the Tax Roll and for the Placement
Of Assessments for Said Delinquent Fees on Properties Located in the City; Approval of
City and District (Landscaping and Lighting Maintenance) Agreements with the County
for Collection of Fees, Assessment and Taxes in Fiscal Year 2020-2021
RECOMMENDATION:
1) Conduct a Public Hearing to hear appeals of delinquent fees that are proposed
for adoption and assessment on the tax rolls of the County Tax Assessor.
2) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,
ADOPTING A REPORT OF DELINQUENT REFUSE AND SEWER USER FEES
AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE
TAX ROLL AND BE IMPOSED AS AN ASSESSMENT UPON PROPERTY
WITHIN THE CITY OF GRAND TERRACE.
3) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,
ADOPTING A REPORT OF DELINQUENT NON-OWNER OCCUPIED RENTAL
PROPERTY PROGRAM FEES AND FINES AND DIRECTING THAT SUCH
DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED
Agenda Grand Terrace City Council July 28, 2020
City of Grand Terrace Page 4
AS A ASSESSMENT LIEN UPON PROPERTY WITHIN THE CITY OF GRAND
TERRACE
4) Approve the Auditor-Controller/Treasurer/Tax Collector City and District
(Landscaping and Lighting Maintenance) Agreements for Collection of Special
Taxes, Fees, And Assessments Fiscal Year 2020-21 and Authorize the City
Manager to execute the Agreement.
DEPARTMENT: PUBLIC WORKS
G. UNFINISHED BUSINESS - NONE
H. NEW BUSINESS
6. Accept CARES Act Funding of $153,425 and Authorize Expenditures of Said Funding
for COVID Related Purposes
RECOMMENDATION:
1. Receive the City’s share of CARES Act funding of $153,425; and
2. Approve the revenue and expenditure appropriations to avail of these funds in order
to cover expenditures in response to COVID-19.
DEPARTMENT: CITY MANAGER
7. Authorization to Use CARES Act Funds Toward Building Permit Fees for the
Development of Taco Bell Restaurant on the Corner of Barton Road and
Vivienda/Commerce Way and Authorization to Negotiate Economic Development
Agreement for Sales Tax Rebate Program for Taco Bell
RECOMMENDATION:
1. Approve in an amount not to exceed $35,000 the use of CARES ACT Funds or
Redevelopment Bond Proceeds to be used towards City Building Permit Fees for
the Proposed Taco Bell; and
2. Direct the City Manager to negotiate the terms of an Economic Incentive
Agreement with SERJ Taco California, which includes a 5 Year Sales Tax
Rebate Program; and
3. Authorize the City Attorney to draft the agreement accordingly for final approval
by the City Council at a future meeting.
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council July 28, 2020
City of Grand Terrace Page 5
8. Outdoor Dining Land Use Application Program and Economic Incentive Program to
Support Local Restaurants Transition to Outdoor Dining
RECOMMENDATION:
1. Approve Outdoor Dining Land Use Application Program and Waive Fees Associated
With Permit Process; and
2. Approve Economic Incentive Program Involving Distribution of $50,000 in CARES
Act Funds to Eligible Local Restaurants to Transition to Outdoor Dining
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
9. Authorization and Use of Electronic Records and Signatures
RECOMMENDATION:
Adopt a RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA,
ADOPTING AN ELECTRONIC RECORDS AND SIGNATURE USE POLICY AND
AUTHORIZING THE USE OF ELECTRONIC RECORDS AND SIGNATURES
DEPARTMENT: CITY CLERK
10. FY2019-20 Year-End Budget Update and FY2020-21 Proposed Budget Revisions
RECOMMENDATION:
1. Receive and file the FY2019-20 Year-End Report;
2. Review and approve the revised FY2020-21 Budget with the proposed adjustments;
3. Review, approve the requested revenue and expense appropriations in the General
Fund for FY2020-21, and propose and approve additional programs and/or activities,
should City Council desire in accordance with the City Council approved priorities
list.
DEPARTMENT: FINANCE
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic
Plan, if a City Council Member is interested in a task or project that will require more
than one hour of staff time to complete, the item will be agendized to ask the City
Council if time should be spent on preparing a report on the proposed item. In
accordance with this policy, this is the opportunity for City Council Members to request
that an item be placed on a future agenda and authorize staff to prepare an agenda
report. To ensure compliance with the Brown Act, the request shall be submitted to the
City Manager at least one week in advance of the meeting so that the topic can be
included on the agenda under this section. In order for any listed item to be placed on a
future agenda, the City Council must act by formal motion (i.e., requires a motion and a
second) to direct the City Manager to place the item on a future agenda. Pursuant to the
Agenda Grand Terrace City Council July 28, 2020
City of Grand Terrace Page 6
requirements of the Brown Act, no other items may be considered other than those
listed below.
1. Planning Commission Alternates
Requested by: Mayor Darcy McNaboe
2. Truck Traffic Control Devices
Requested by: Council Member Jeff Allen
3. Three-Way Stop Sign at the Intersection of Canal and Newport
Requested by: Council Member Jeff Allen
J. CITY MANAGER COMMUNICATIONS
K. CLOSED SESSION - NONE
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, August 11, 2020 at
6:00 PM. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● JULY 14, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
July 14, 2020 at 6:00 p.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Darcy McNaboe.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Remote
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Remote
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Steven Weiss Planning & Development Services Director Present
Cynthia A. Fortune Assistant City Manager Remote
A. SPECIAL PRESENTATIONS
Post Fireworks Update and After Action Report presented by San Bernardino County
Sheriff and San Bernardino County Fire
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Consent Calendar Item No. C.5 will be the first item heard under New Business before
Agenda Item No. C.11.
Unfinished Business Item No. G.9 will be heard right after Council Comments.
C. CONSENT CALENDAR
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Minutes Grand Terrace City Council July 14, 2020
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Agenda Item No. C.5 was pulled and moved to New Business
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 06/23/2020
APPROVE THE REGULAR MEETING MINUTES OF JUNE 23, 2020
3. Attachment to Minutes - 06/23/2020
APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF
JUNE 23, 2020
4. Reappointment of Historical & Cultural Advisory Committee Members
APPROVE THE REAPPOINTMENT OF HISTORICAL AND CULTURAL ADVISORY
COMMITTEE MEMBERS ANN PETTA, MARTINA BOENTARAN, AND LYNN SMITH
6. Approval of the May-2020 Check Register in the Amount of $403,0330.41 and June-
2020 Check Register in the Amount of $561,181.25
APPROVE THE FOLLOWING CHECK REGISTERS:
1. CHECK REGISTER NO. 05312020 IN THE AMOUNT OF $403,0330.41 AS
SUBMITTED, FOR THE PERIOD ENDING MAY 31, 2020; AND
2. CHECK REGISTER NO. 06302020 IN THE AMOUNT OF $561,181.25 AS
SUBMITTED, FOR THE PERIOD ENDING JUNE 30, 2020.
D. PUBLIC COMMENT
Bobbie Forbes, Grand Terrace expressed her concern about illegal fireworks in the City.
Juanita Odenbaugh, Grand Terrace expressed how happy she is living in the City of
Grand Terrace. Ms. Odenbaugh shared the City’s poem that she found on the City’s
website.
E. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen has been staying safe at home since the City Council’s last
meeting however commented on how impressed he was with a drone light show he
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Minutes Grand Terrace City Council July 14, 2020
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recently viewed and suggested that the fireworks sale fundraisers be switched to
computerized drone light shows.
Council Member Bill Hussey
Council Member Bill Hussey - Nothing to Report.
Council Member Sylvia Robles
Council Member Sylvia Robles - Nothing to Report.
Mayor Pro Tem Doug Wilson
Mayor Pro Tem Doug Wilson is a proponent of fireworks to celebrate the country’s
freedom but would like citizens to use common sense and consider the surroundings
when using. He also asked the City Manager to bring back information from the Sheriff’s
department on the ticket count on traffic enforcement from January through July 2020.
Mayor Darcy McNaboe
Mayor Darcy McNaboe attended the Omnitrans Board meeting on July 1, 2020 and
discussed the following:
· Adopted FY 2020/21 Marketing Plan
· Received 2021-2025 Strategic Plan Update
· Consolidation Study Update
· September Service Resumption Triggers Update
· Authorized an award for a concrete repair to the West Valley Facility
· Call for Public Hearing - Federal Transit Administration Funding. The Public
Hearing will be held at 8:00 a.m. Wednesday, August 5, 2020. The public hearing
affords the opportunity to obtain views of officials and citizens regarding the
proposed use of Federal assistance and community support for the amended
program of projects.
Mayor McNaboe attended the San Bernardino County Transportation Authority Board
Meeting on July 1, 2020 and discussed the following:
· Approved a Memorandum of Understanding between San Bernardino County
Transportation Authority and DesertXpress Enterprises, LLC
· Approved an amended contract with Kaplan, Kirsh & Rockwell, LLP for legal
services
The County Board of Supervisors is considering placing a new County charter on the
November 3, 2020 General Election ballot that will replace the current charter that was
adopted in 1913. The public is invited to review and comment on the new County
Charter which was published on the County of San Bernardino’s website on July 10,
2020.
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Minutes Grand Terrace City Council July 14, 2020
City of Grand Terrace Page 4
9. Appoint Two (2) Planning Commission Members to Fill Two New Four-Year Terms
Expired June 30, 2020
Debra Thomas, City Clerk gave the presentation for this agenda item. City Clerk
Thomas informed the City Council that an email message was received from Applicant,
Christina Benjamin withdrawing her application due to a family medical emergency.
Additionally, Applicant Rick Duarte failed to show for the interview.
Mayor McNaboe outlined the interview process to the applicants and they were then
escorted to the Community Room to wait while each individual interview proceeded.
Mayor McNaboe and Council Member Robles pulled names to set the order of
interviews as follows: Tara Ceseña, David Alaniz, Ken Stewart, and Brian Phelps.
Mayor McNaboe directed Adrian Guerra, City Attorney to ask the following five (5)
questions of each Applicant as a group as follows:
1. Do you understand that the Planning Commission is not an independent governing
body, but rather, a body that reports to, and is subject to the authority granted to it
by the City Council? (For example, the Planning Commission is an advisory body to
the City Council on matters of policy and a quasi-judicial body on certain land use
decisions with appeal rights to the City Council).
2. Are you available to meet the Planning Commission required attendance the
minimum two meetings per month?
3. Are you willing to commit to the training requirements of the Planning Commission
which includes regulated and state mandated training?
4. Are you able to commit to technical training that may require you to travel at least
once a year?
5. Are you aware that as a member of the Planning Commission, your ability to make
public comments may be limited because some land use items may be referred to
the Planning Commission?
Applicants Tara Ceseña, David Alaniz, Ken Stewart and Brian Phelps answered yes to
each of the five (5) questions.
The Mayor, Mayor Pro Tem and each Council Member chose a question to ask each
applicant as follows:
Council Member Questions Time Limit
Mayor McNaboe Please provide an introductory statement
about yourself.
1 Minute
Council Member Robles As a Planning Commissioner, what is your
role in implementing the City’s 2030 Vision
2 Minutes
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Plan?
Council Member Hussey Do you feel as a citizen of the Community that
you are able to provide objective
recommendations on various land-use
applications and other issues? What will you
use as your guide in decision making?
2 Minutes
Mayor Pro Tem Wilson What Planning Commission training do you
believe you might benefit the most by?
2 Minutes
Council Member Allen How do you feel about the direction Grand
Terrace is going with projects like the Caltrans
roundabout and Commerce Way expansion,
the Gateway Specific project, the proposed
hotel and retail center on Barton and other
commercial, retail, and industrial development
plan for the next 5 to 10 years? What is your
vision of what Grand Terrace should and
could be in your eyes?
2 Minutes
Mayor McNaboe Without sharing you opinion or position, can
you give me a brief overview of items that
were recently before the Planning
Commission or are on the current agenda and
what you would do to quickly come up to
speed on those items.
2 Minutes
Mayor McNaboe Please provide any additional information. 1 Minute
At this time, all applicants were escorted from the Council Chamber except for Tara
Ceseña who was interviewed first. The remaining applicants were interviewed in the
following order: David Alaniz, Ken Stewart, and Brian Phelps. The applicants were all
asked the questions listed above and allowed the assigned time to provide their
answers.
Upon completion of the interview process the City Council voted, by ballot, their two
appointees as follows:
Council Member Jeff Allen selected:
Tara Ceseña
David Alaniz
Council Member Bill Hussey selected:
David Alaniz
Brian Phelps
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Minutes Grand Terrace City Council July 14, 2020
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Council Member Sylvia Robles selected:
David Alaniz
Brian Phelps
Mayor Pro Tem Doug Wilson selected:
Tara Ceseña
David Alaniz
Mayor Darcy McNaboe selected:
Tara Ceseña
David Alaniz
David Alaniz was appointed to the Planning Commission with a majority vote of five (5)
out of five (5) Council Members.
Tara Ceseña was appointed to the Planning Commission with a majority vote of three
(3) out of five (5) Council Members.
RESULT: APPROVED [UNANIMOUS]
AYES: McNaboe, Wilson, Robles, Hussey, Allen
F. PUBLIC HEARINGS
7. Adopt a Resolution Adopting Vehicle Miles Traveled Thresholds for Analysis of Traffic
Impacts Under the California Environmental Quality Act
Steve Weiss, Planning & Development Services Director introduced Fehr & Peers,
Jason Pack who gave the PowerPoint presentation for this item.
Mayor McNaboe opened the Public Hearing at 7:52 p.m.
Mayor McNaboe closed the Public Hearing at 7:53 p.m.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE ADOPTING “VEHICLE MILES TRAVELED” THRESHOLDS OF
SIGNIFICANCE FOR PURPOSES OF ANALYZING TRANSPORTATION IMPACTS
UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
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Minutes Grand Terrace City Council July 14, 2020
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RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
ABSENT: Sylvia Robles
8. 2020-2021 Landscape & Lighting Assessment District 89-1 Public Hearing and Adoption
of Resolution Ordering the Levy and Collection of Assessments Therefore
Todd Nakasaki, Management Analyst gave the PowerPoint presentation for this item.
Mayor McNaboe opened the Public Hearing at 7:56 p.m.
Mayor McNaboe closed the Public Hearing at 7:57 p.m.
G. Harold Duffey, City Manager stated staff can show where the expenses exceeded
the revenue for Zones 1 and 2 of the Landscape Lighting Assessment District and follow
up with a memorandum back to the Council within 60 days with recommendations.
1) CONDUCT THE PUBLIC HEARING; AND
2) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE APPROVING THE ENGINEER’S ANNUAL LEVY REPORT FOR, AND
CONFIRMING THE DIAGRAM AND ASSESSMENT AND ORDERING THE LEVY
AND COLLECTION OF ASSESSMENTS WITHIN, THE CITY OF GRAND
TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1,
FISCAL YEAR 2020-2021
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
ABSENT: Sylvia Robles
G. UNFINISHED BUSINESS
10. Second Reading and Adoption of Ordinance to Amend Title 18 of the Grand Terrace
Municipal Code and Barton Road Specific Plan to Regulate Uses Proposing Hours of
Operation Any Time Between 11:00 P.M. and 6:00 A.M., and a Related Environmental
Determination Pursuant to CEQA Regulation Section 15061(B)(3)
Haide Aguirre, Assistant Planner gave the PowerPoint presentation for this item.
DIRECT THE CITY ATTORNEY TO READ THE TITLE OF THE
ORDINANCE, WAIVE FURTHER READING, AND ADOPT THE
PROPOSED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
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Minutes Grand Terrace City Council July 14, 2020
City of Grand Terrace Page 8
GRAND TERRACE, CALIFORNIA FINDING THAT ZONING CODE
AMENDMENT 20-01 AND BARTON ROAD SPECIFIC PLAN
AMENDMENT 20-01 ARE EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION
15061(B)(3) AND AMENDING CHAPTER 18.06 (DEFINITIONS),
CHAPTER 18.33 (C2 GENERAL BUSINESS DISTRICT) SECTION
18.33.020 (PERMITTED USES) AND SECTION 18.33.030
(CONDITIONALLY PERMITTED USES) OF TITLE 18 OF THE GRAND
TERRACE MUNICIPAL CODE AND AMENDING BARTON ROAD
SPECIFIC PLAN (TABLE I, LAND USE MATRIX) TO ESTABLISH
REQUIREMENTS FOR BUSINESSES PROPOSING TO OPERATE AT
ANY TIME BETWEEN 11:00 PM AND 6:00 AM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Mayor Pro Tem
SECONDER: Jeff Allen, Council Member
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
ABSENT: Sylvia Robles
H. NEW BUSINESS
5. Response to County of San Bernardino Survey Regarding Microenterprise Home
Kitchen Operations
Steve Weiss, Director of Planning & Development Services gave the PowerPoint
presentation for this item.
AUTHORIZE STAFF TO COMPLETE AND SUBMIT COUNTY OF SAN BERNARDINO
SURVEY CONCERNING MICROENTERPRISE HOME KITCHEN OPERATIONS
WHEREIN STAFF WILL PROVIDE RESPONSES CONSISTENT WITH OPPOSING
SAID OPERATIONS
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Jeff Allen
ABSENT: Sylvia Robles
11. Approval of Professional Services Agreements for Interim Public Works Services and
On-Call Engineering Services
G. Harold Duffey, City Manager gave the PowerPoint presentation for this item.
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Minutes Grand Terrace City Council July 14, 2020
City of Grand Terrace Page 9
1. APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR INTERIM PUBLIC
WORKS SERVICES WITH INTERWEST CONSULTING GROUP (MAXIMUM
COMPENSATION OF $150,000);
2. APPROVE PROFESSIONAL SERVICES AGREEMENTS WITH INTERWEST
CONSULTING GROUP, TKE ENGINEERING, INC., AND WILLDAN GROUP FOR
ON-CALL ENGINEERING SERVICES (MAXIMUM COMPENSATION OF $50,000
EACH);
3. AUTHORIZE THE APPROPRIATION FROM FUND BALANCE FROM THE
FOLLOWING FUNDS TO PROVIDE FUNDING FOR THE ON-CALL
ENGINEERING SERVICES CONTRACTS FOR INTERWEST CONSULTING
GROUP, TKE ENGINEERING, INC., AND WILLDAN GROUP AS FOLLOWS:
A) GAS TAX FUND - $50,000;
B) MEASURE “I” FUND - $50,000;
C) SPRING MTN RANCH MITIGATION - $50,000; AND
4. AUTHORIZE THE MAYOR TO EXECUTE ALL APPROVED AGREEMENTS
SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
J. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager provided the following information to Council:
· COVID-19 Update
· Workshop for Code of Ethic/Council Policies - August 5, 2020
· Budget Update - July 28, 2020
K. CLOSED SESSION - NONE
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Minutes Grand Terrace City Council July 14, 2020
City of Grand Terrace Page 10
L. ADJOURN
Mayor Darcy McNaboe adjourned the Regular Meeting of the City Council at 8:40 p.m.
The Next Regular City Council Meeting will be held on Tuesday, July 28, 2020 at 6:00
p.m.
_________________________________
Mayor of the City of Grand Terrace
_________________________________
City Clerk of the City of Grand Terrace
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● JULY 14, 2020
Council Chamber Special Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
July 14, 2020
City Council Minutes
PowerPoint Presentations
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Planning Commission
Senate Bill 743
CEQA Analysis of Transportation Impacts
City Council Meeting
July 14, 2020
SB 743 Recap
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SB 743 Recap
•CEQA analysis must now use VMT (trips x trip length)
• https://www.youtube.com/watch?v=UE4TJItVdJ8
•Projects will continue to study LOS
•Same LOS standards and criteria to determine if LOS study
is needed
•LOS is no longer part of CEQA
•Grand Terrace participated in SBCTA implementation
study
Traffic Study Procedure
•Projects will now study VMT
•Screening criteria to determine if VMT analysis is needed
•Transit Priority Areas (1/2 mile from high‐quality transit – none
currently in Grand Terrace)
•Low VMT Zones (efficient travel areas)
•Small projects
•Local‐serving projects
•Many projects will not require VMT analysis
•City has discretion as long as it is supported by substantial
evidence
•Implementation Study included development of
screening tool to streamline the screening process
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Traffic Study Procedure
Traffic Study Procedure
•Projects which are not screened will require a full
VMT analysis:
•Calculate Project VMT
•Compare back to threshold of significance
•If the Project has Significant Impacts
•Modify the project to reduce VMT
•Introduce TDM measures
•Significant and Unavoidable Impact with Overriding Considerations
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Threshold of Significance
•Per the San Bernardino County travel model, Grand
Terrace currently has a lower average VMT for
residents and employees than the entire County
•Residents and employees do not drive as far for
commuting, shopping, and other services on average
as the County
•Grand Terrace must balance their local goals of growth
and congestion management with the need to reduce
VMT
Threshold of Significance
•Projects that require VMT analysis will use the
threshold of significance recommended by City Staff:
•County of San Bernardino Better than Existing VMT
•“Existing” is based on the year the EIR Notice of Preparation is
released, will be different project by project
•Appropriate for projects in Grand Terrace – threshold combined with
screening criteria will facilitate land use growth
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Council Actions
•Approve Resolution: Adopt Vehicle Miles Traveled
Thresholds for Analysis of Traffic Impacts Under the
California Environmental Quality Act
•Authorize City Engineer to monitor statewide
implementation and update the TIA guidelines as
needed
Improving Communities
QUESTION/COMMENTS
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Project Screening
OPR defines a TPA as an area with:
•Land uses within ½ mile of a major transit stop
or
•An existing stop along a high‐quality transit
corridor*
*Major transit stop is defined as a site containing:
•Existing rail transit station
•Ferry terminal served by bus or rail transit service
•Intersection of two or more bus routes with headways of 15 minutes or less during the morning
and afternoon peak commute hours
High‐quality transit corridor is defined as a corridor with fixed‐route bus service with headways of 15
minutes or less during peak commute hours
Calculating VMT
Methodologies
•Project‐generated VMT
•Productions/Attractions
•Origin/Destination
•Project effect on VMT
•Boundary Method
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VMT Threshold Options
Including LOS
Although VMT must be used to evaluate CEQA impacts, the
City can still choose to study LOS as part of a traffic study.
•Most jurisdictions are choosing to retain LOS in their
guidelines.
•“Impacts” and “mitigations” are CEQA terms: LOS
“deficiencies” and “improvements” can no longer be part
of the CEQA process.
•Any identified improvements to address LOS deficiencies
can be conditioned on new development by the City.
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What’s Feasible?
Project
Specific
o Physical Design
o TDM
Programs
oImpact Fees
oVMT Exchanges
oVMT Banks
VMT Mitigation Strategies
Near‐Term Longer‐Term
VMT Exchange Program
DEVELOPER
LEAD AGENCY/
DEVELOPER
EXCHANGE OPERATOR
(SCAG OR OTHER)
Creates list of VMT
Reduction Projects
Implements VMT
Reduction Projects
as Mitigation
MeasureVerifies ‘Additionality’
and Monitors VMT
Performance
Developer selects
VMT reduction from
an approved list and
then funds a specific
project or program
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VMT Bank Program
BANK OPERATOR
(SCAG OR OTHER)
IMPLEMENTATION
AGENCY/ENTITY
Bank Operator…
Develops Bank payment/credit process
Develops VMT reduction projects
Verifies VMT reduction amount
Tests for Additionality
Monitors VMT performance and adjusts overtime
DEVELOPE
R
Developer purchases
VMT reduction credits
from Bank Operator
and implementation
is left to others
Transportation Demand Management:
VMT Mitigation Strategies
To reduce VMT, new development
will need to explore ways for fewer
people to travel alone in their cars.
Transportation Demand
Management (TDM) strategies can
be used to reduce VMT.
Building Operations
Site Design
Location Efficiency
Regional Policies
Regional Infrastructure
Transportation Related VMT
Reduction Measures
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•Encourage Telecommuting and Alternative Work Schedules•Increase Diversity of Land Uses•Provide Pedestrian Network Improvements•Provide Traffic Calming Measures and•Low‐Stress Bicycle Network Improvements•Implement Car‐Sharing and Ride‐Sharing Programs•Increase Transit Accessibility•Commute Trip Reduction Programs•Parking Management
Transportation Demand Management:
VMT Mitigation Strategies
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Refuse Service
SEWER
Signal
LightsStreet
LightsEncroachment
Permits
Storm
Drains
Interim Public Works Director
Engineering Contracts
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AGENDA REPORT
MEETING DATE: July 28, 2020 Council Item
TITLE: City Department Monthly Activity Report - May 2020
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes May 2020 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month. The March report reflects the first real
service level data, since the COVID-19 National, State and Local Emergency
declarations.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• May 2020 - Monthly Departmental Report (PDF)
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APPROVALS:
G. Harold Duffey Completed 07/22/2020 4:29 PM
City Attorney Completed 07/23/2020 10:08 AM
Finance Completed 07/23/2020 2:06 PM
City Manager Completed 07/23/2020 2:53 PM
City Council Pending 07/28/2020 6:00 PM
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MONTHLY REPORT
May 2020
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Organizational Chart .............................................................................. 1
City Clerk ............................................................................................... 2
Committee/Commissions .............................................................. 7
City Manager ......................................................................................... 8
Senior Center ............................................................................. 12
Senior Bus Program ................................................................... 15
Communications ......................................................................... 20
Planning and Development .................................................................. 24
Code Enforcement ...................................................................... 39
Weekend Code ........................................................................... 40
Parking/Graffiti .......................................................................41, 42
Animal Control ............................................................................ 43
Public Works ........................................................................................ 49
Maintenance ............................................................................... 51
SeeClick Fix ................................................................................ 54
Park Maintenance ....................................................................... 56
Sheriff’s Contract ................................................................................. 61
Law Enforcement Services ......................................................... 62
San Bernardino County Fire................................................................. 63
Emergency Management Services ..............................................64
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records Management Building & Safety Storm Drain Maintenance Payroll
FPPC Filings Code Enforcement
Facilities Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
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City of Grand Terrace
City Clerk’s Department
City Clerk
Agenda Processing
Elections
Records Management
FPPC Filings
Public Records
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DATE: June 16, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT: MAY 2020 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary responsibilities for this department are Council Support Services, Records Management, Administrative Processing, Board Administration and Election Services. Each of these functions require a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the Community Redevelopment Agency.
The total number of agendas processed for the month of May 2020 is four (4), spending a total of ten (20) hours preparing the agenda packet producing 629 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
December 1 0 1
January 2 2 4 February 2 0 2
March 2 0 2
April 2 0 2
May 2 2 4
Total Processed 11 4 15
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RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified, and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and
second readings.
The number of Resolutions processed for the month of May 2020 is four (4) and the number of
Ordinances processed for the month of May is two (2).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY TOTALS
December 1 0 1
January 1 1 2
February 3 0 3 March 1 0 1
April 6 0 6 May 4 2 6
Total Processed 16 3 19
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace community by the issuance of Certificates, Recognition, Acknowledgment and Commendation Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are obtained on the document, coordinate attendance at Council meetings for the individual, group or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if presentation will be held at another venue.
For the month of May 2020, one (1) Certificates of Recognition and one (1) Proclamation were prepared on behalf of the City Council.
Month Certificate of Acknowledgment w/Pin
Certificate of Recognition w/Pin
Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total
December 0 0 0 2 0 0 2 January 0 28 0 1 0 1 30
February 0 2 1 2 0 1 6
March 0 24 0 1 0 0 25
April 0 9 0 1 0 2 12
May 0 1 0 0 0 1 2
Total 0 64 1 7 0 5 77
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CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents include contracts and agreements and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file.
For the month of May 2020, Council approved four (4) agreements.
CONTRACTS & AGREEMENTS PROCESSED
December 0 January 0
February 1 March 2
April 3
May 4
Total 10
RECORDS REQUESTS
The City Clerk’s office received eleven (11) Requests for Copies of Public Records for the
month of May 2020. All eleven (11) requests were completed within the Government Code
Section 6253(c)’s requirement of ten (10) calendar days. The total number of pages provided in response to those requests were 131 with five (5) letters to Requestor advising there were no records responsive to the request.
RECORDS REQUEST SUMMARY
Month Requests Received Completed Within 10 Days
Completed with 14-Day Extension
# of Pages Provided
Letter to Requestor –NoRecords
December 5 5 0 104 0
January 23 19 4 104 2
February 8 8 0 16 4
March 5 5 0 160 1
April 11 11 0 257 5
May 11 11 0 131 5
Total
Requests 63 58 4 772 17
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CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating, and responding to internal department requests, external agency cooperation and legislative bodies.
For the month of March 2020, the City Clerk’s office responded to 411 telephone calls from residents, contractors, vendors, consultants, and in-house customer service assistance to City staff.
TELEPHONE CUSTOMER SERVICE
December 268
January 265
February 351
March 411
April 452 May 367
Total Calls 2,174
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and
facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee and City Manager and City Council, maintains the committee minutes of its proceedings and provides support for the Annual Art
Show, Country Fair and City Birthday Party. No activity is reported for the month of May as the Committee has cancelled its 2020 events and meetings.
Month Committee Meeting
Emails w/Committee Members & Vendors
Written Correspondence w/Committee Members
Telephone Calls with Committee Members
& Vendors
Art Show/Country Fair & City Birthday Prep
& Attendance
Total # of Hours
December 1.5 1.0 .5 1.5 4.0 8.5
January 0 1.0 .5 .5 0 2.0
February .5 0 .5 0 1.0 2.0
March 1.0 0 .5 0 0 1.5
April 0 0 0 0 0 0
May 0 0 0 0 0 0
TOTAL #
HOURS 3.0 2.0 2.0 2.0 5.0 14.0
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COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up-to-date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF MEMBERS # OF ALTERNATES # OF VACANCIES
Historical & Cultural Activities Committee 7 0 0
Planning Commission 5 0 0 Parks & Recreation Committee 5 0 0
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City of Grand Terrace
City Manager’s Office
City Manager’s Office
City Manager’s Office
Human Resources
Senior Center
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DATE: June 27, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Cynthia A. Fortune, Assistant City Manager
SUBJECT: May-2020 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
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HUMAN RESOURCES
Mission: It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety.
Increase Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community.
Respect
Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices.
Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength.
CORE SERVICES 1.Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effectiveinternal interview process, conducting thorough reference checks.
2.Properly balancing the needs of the employees and the needs of the organization.3.Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:maintaining compliance with employment laws and government regulations, providingmanagement and employee training, and developing policies and procedures.4.Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.5.Retaining our valued employees by: assuring effective leadership qualities in our managers;furnishing technical, interpersonal and career development training and coaching; supplyingrelevant feedback to management; and enhancing two-way communication between employeesand management.
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TABLE 1 Recruitment Activity
Description
Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Recruitments Initiated 2 0 1 0 1 1
Recruitments in Progress 4 0 1 0 0 0
Recruitments Pending 0 0 0 0 0 0
Applications Processed 4 0 0 0 3 0
New Hires Processed 2 2 0 0 0 0
Description
Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Recruitments Initiated 1 0 1 0 0
Recruitments in Progress 0 0 1 0 0
Recruitments Pending 0 0 0 0 0 Applications Received/Processed 23 0 0 0 0
New Hires Processed 1 0 1* 0 0
*Hire of Code Enforcement/Animal Control Specialist for the Planning & Dev. Svcs. Department.
TABLE 2 Employee Job Performance Activity
Description
Jul- 2019 Aug- 2019 Sept2019 Oct- 2019 Nov- 2019 Dec- 2019
Evaluations Processed 0 0 0 0 0 0
Description
Jan- 2020
Feb- 2020
Mar- 2020
Apr- 2020
May- 2020
Jun- 2020
Evaluations Processed 0 0 0 0 0
TABLE 3 Benefits Activity
Description
Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Employee Changes/Inquiries 1 3 0 0 0 0
ADP Change Transactions 1 4 0 0 0 0
Description
Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Employee changes/Inquiries 1 2 0 1 0
ADP Change Transactions 1 2 0 1 0
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values: Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational, and recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Nutrition Program (# of meals served) 580 594 490 579 503 543
Arts and Crafts Classes 26 31 36 25 24 30
Bingo 41 45 54 49 51 48
Bridge 27 32 32 28 24 23
Bunco 27 33 72 28 24 38
Coffee with Megan 71 57 39 61 56 58
Exercise Classes 79 108 114 90 75 81
Garden Club 10 7 10 11 8 10 Morning Glories (quilting) 23 26 26 27
0
25 23 Movies with Solomon 0 0 0 0 0 0 Paint Classes 8 10 10 12
1
18 16 Card Game Night (Wednesday) 15 22 70 21 20 17 Zumba 46 0 45 40 28 35
Kings Corner 49 61 70 62 45 30 Cribbage 11 17 18 16 10 0 Cell Phone Class 7 8 12 12 15 11 Loteria - 24 - 24 21 25
SPECIAL EVENTS
Monthly Birthday Celebration 26 31 25 29 23 25
Entertainment (2nd Fri. each mo.) 25 24 15 29 49 31
Volunteer Meeting 16 0 26 0 0 0 Hydration Station 42 32 0 0 0 0 Bus Pass Distribution 32 0 35 28 23 0
4th of July Party / Sept Pizza Party / 41 - 49 - - - Health Screening 26 24 20 0 0 10 Christmas / Holiday Celebration - - - - 57 55 Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2020 *Feb2020
**Mar-2020 Apr- 2020 May- 2020 Jun- 2020
Nutrition Program (# of meals
served) - - 176 995 685
Arts and Crafts Classes - 32 - - -
Bingo - 36 - - -
Bridge - - - - -
Bunco - - - - -
Coffee with Shari - 46 - - -
Exercise Classes - 208 - - -
Garden Club - - - - - Morning Glories (quilting) - - - - - Movies with Solomon - - - - - Paint Classes - 12 - - - Card Game Night (Wednesday) - - - - - Zumba - - - - - Kings Corner - - - - -
Cribbage - - - - - Cell Phone Class - - - - - Loteria - 13 - - -
SPECIAL EVENTS
Monthly Birthday Celebration - 21 - - -
Entertainment (2nd Fri. each mo.) - - - - -
Volunteer Meeting - - - - - Hydration Station - - - - - Bus Pass Distribution - - - - - 4th of July Party / Sept Pizza Party - - - - -
Health Screening - - - - -
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
*- Due to a transition in staff at the Senior Center in the month of January 2020, we were not able to
obtain complete information for January and February 2020 for the Senior Center Activities.
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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100
200
300
400
500
600
700
800
900
July August September October November December
580 594
490
579
503 543
739
860 980 1171 1299
783
Monthly Summary (2019-20)
July-2019 -December-2019
# of Meals Served Activity Attendance
0
100
200
300
400
500
600
700
800
900
January February March April May June
0 0
176
995
685
0
416
0 0 0
Monthly Summary (2019 -20)
January-2020 -June-2020**
# of Meals Served Activity Attendance
*- Due to a transition in staff at the Senior Center in the month of January 2020, we were not able to
obtain complete information for January and February 2020 for the Senior Center Activities.
** - Due to COVID-19, the Senior Center will only be providing limited meals. Page 14
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TABLE 2 Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Within City Limits (Senior Center, Stater Brothers, Library)
188 222 87 220 129 114
Outside City Limits (Walmart, 99cent store, Ross) 149 159 60 168 92 68
Special Events/Trips 20 20 0 14 12 0
Description
Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Within City Limits (Senior Center, Stater Brothers, Library)
117 139 147 106 118
Outside City Limits (Walmart, 99cent store, Ross) 172 121 72 0 0
Special Events/Trips 0 5 23 0 0
TABLE 3 # of Rides
Description
Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Within City Limits (Senior Center, Stater Brothers, Library)
363 448 207 331 254 238
Outside City Limits (Walmart, 99cent store, Ross) 310 376 136 282 170 233
Special Events/Trips 40 40 0 30 21 0
Description Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Within City Limits (Senior Center, Stater Brothers, Library)
210 280 222 182 198
Outside City Limits (Walmart, 99cent store, Ross) 296 238 56 0 0
Special Events/Trips 0 10 46 0 0
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100%
0%198 Rides
May 2020 Rides
Within
City
Limits
100%
0%182 Rides
April 2020 Rides
Within
City
Limits
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Oct-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting.
Values: Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects.
1.Disbursements – to facilitate timely and accurate payments of the City’s financial obligationswhich includes vendor payments, employee and resident reimbursements, and payroll.2.Financial Reporting – to provide accurate and meaningful reporting on the City’sfinancial condition through the City’s monthly and annual financial reports.3.Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4.Revenue and Treasury Management – to bill and collect revenue while providing cost- effectivefinancing, investments, and cash collection of the City’s resources to enhance the City’sfinancial condition.
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TABLE 1 Financial Activity
Description
Jul- 2019
Aug- 2019
Sept- 2019
Oct- 2019
Nov- 2019
Dec- 2019
Invoices Processed 14 109 99 157 130 110
Checks Issued 55 119 61 78 122 73
Purchase Orders Established 17 35 16 21 7 14
Revenue Receipts Recorded 48 31 18 43 36 60
Description
Jan- 2020
Feb- 2020
Mar- 2020
Apr- 2020
May- 2020
Jun- 2020
Invoices Processed 151 138 104 130 175
Checks Issued 80 62 57 81 96
Purchase Orders Established 24 10 9 4 18
Revenue Receipts Recorded 23 18 73 31 39
14
55
17
48
109
119
35 31
99
61
16 18
157
78
21
43
130
122
7
36
110
73
14
60
0
20
40
60
80
100
120
140
160
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1.Check Register; and2.General Fund Monthly Financial Report (revenues less expenditures).
Quarterly: 1.Business License Report; and
2.Treasurer’s Report (current cash flow and fund balance); and
3.1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual: Audited Annual Financial Reports for the following: 1.City – all Funds;2.Measure I – Fund 20;3.Air Quality Management District (AQMD) – Fund 15; and4.Housing Authority- Fund 52.
151
80
24 23
138
62
10 18
104
57
9
73
130
81
4
31
175
96
18
39
0
20
40
60
80
100
120
140
160
180
200
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-20 Feb-19 Mar-20 Apr-20 May-20 Jun-20
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 62 62 60 62 60 48**
Activities/Items Added to Slideshow 0 4 7 8 3 1
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 62** 58 62 60 62
Activities/Items Added to Slideshow 4 4 7 13 6
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 5 8 9 21 20 13
Number of Subscribers 678 679 682 690 693 693
Change in Subscribers 0 1 3 7 3 0
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 23 19 15 7 6
Number of Subscribers 703 705 730 745 752
Change in Subscribers 10 2 25 15 7
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
* New e-newsletter management system does not currently track emails opened.
** From December 17 – 24, Channel 3 was completely down due to an old/deficient modulator that needed to be replaced. From December 24 to January 3 there was video but no audio. 16 of the 48 council meetings had no sound. The 6 Council Meetings from Jan. 1 – 3 had no audio.
2019-2020 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 22 51 50 57 53 40
Total Reach 10,818 37,924 25,855 30,802 30,921 19,487
Total Engagement 1,375 7,872 1,856 8,093 2,624 2,371
Page Followers 1,974 2,008 2,038 2,080 2,127 2,136
New Page Followers 14 34 30 42 47 9
Facebook Jan Feb Mar Apr May Jun
Posts 38 56 27 40 34
Total Reach 27,938 50,559* 17,758 29,315 38,192
Total Engagement 1,969 5,373 1,740 7,222 6,245
Page Followers 2,144 2,180 2,207 2,276 2,298
New Page Followers 8 36 27 69 22 * A Facebook Post on February 13 discussing the Roundabout opening on February 14 reached 15,405people (views of the post) and 2,886 Engagements (interactions with the post)
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County % of Pop.
1) Twentynine Palms 27.14%
2) Apple Valley 23.60%
3)Yucca Valley 21.08%
4)Grand Terrace 18.26%
5)Hesperia 16.13%
1,943 1,974 2,008 2,038 2,080 2,127 2,136 2,144 2,180 2,207
2,276 2,298
1,500
1,750
2,000
2,250
FACEBOOK PAGE FOLLOWERS
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 4 44 42 54 51 32
Impressions 3,201 11,252 8,840 13,300 22,270* 8,113
Followers 275 276 279 285 289 291
New Followers 22 1 3 6 4 2
Twitter Jan Feb Mar Apr May Jun
Tweets 32 54 17 8 6
Impressions 8,198 12,331 8,875 6,707 4,657
Followers 291 295 307 309 310
New Followers 0 4 12 2 1
*The San Bernardino County Health Officer some advisory for the Hillside Fire garnered 14,154impressions on November 1st
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 0 6 2 3 3 5
Video Views 0 58 27 783 208 120
Subscribers 135 137 139 145 147 149
Change in Subscribers 0 2 2 6 2 2
YouTube Jan Feb Mar Apr May Jun
Video Uploads 4 2 2 2 3
Video Views 161 34 159 139 113
Subscribers 153 154 158 159 161
Change in Subscribers 4 1 4 1 2
253
275 276 279 285 289 291 291 295
307 309 310
175
200
225
250
275
300
325
TWITTER PAGE FOLLOWERS
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City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) 0 1 0 1 1 2
Articles 0 0 0 0 0 0
1/2-Page Ad 0 0 0 0 0 0
1/4-Page Ad 0 1 0 0 0 0
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image) 0 1 1 1 1
Articles 0 0 0 0 0
1/2-Page Ad 0 0 1 0 0
1/4-Page Ad 0 3 2 0 0
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 1 0 1 0 1 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 0 1 3 0 5
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 0 0 0 1 0 0
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter 1 0 0 0 0
*Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
*** Impressions refers to the number of times a tweet has been seen.
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City of Grand Terrace
Planning and Development Services Department
Planning & Development
Land Use Planning
Planning Commission
Building & Safety
Code Enforcement
Enforcement Program
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DATE: June 16, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
SUBJECT: MAY 2020 PLANNING AND DEVELOPMENT SERVICES MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, Code Enforcement, Animal Control, and Public Works.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Planning Division is budgeted for one full time Director and one full time Assistant
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
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Activity Summary for Planning
Planning Counter Requests for Information: 14 Planning Phone Calls Received: 120 Planning E-mails Received/Answered:620 COVID-19 Related E-mails Received: 124
Application Summary
The Planning Division received 10 new applications in May and carried over 18 from the previous month. Action was taken on 12 of them. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second
dwelling units are handled administratively by staff with noticing, and those projects that
are either new development or exceed the Director’s administrative authority are handled
as Major Permits and are reviewed by the Planning Commission. Home occupation
permits are for home based business, such as consulting, housekeeping, and small craft businesses.
Application Summary for May 2020
Applications Number Received Carried Over Completed Under Review
Major 0 8 0 8
Administrative 0 2 0 2
Land Use 9 2 9 2 Home Occupation 1 3 2 2
Sign 0 2 1 1
Special Event 0 1 0 1
DAB 0 0 0 0
Total 10 18 12 16
0 2 4 6 8 10
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried
Over in May 2020
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review
Fiscal year to date the Planning Division has received 149 applications for review, 16 applications remained under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report.
There were no new businesses applied for during the month of May.
Overall Land Use applications are the most predominant application that the Planning Division processes. Nine Land Use applications were received in May.
0 10 20 30 40 50 60 70 80 90
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
2
2
2
1
2
Land Use Applications
Wall/Fence
Shed
Patio Covers/Sunroom
Pools
New business
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Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date Submitted Case No. Applicant Description Location Status
3/29/2019 SA 19-04
E 19-03
Leonardo and
Anel Aguayo
Single Family
Residence
0275-083-09 Under
Construction
10/23/2018 SA 18-10 V 18-02 E 18-10
Crestwood Communities 17 Detached Single-Family Residences Pico Street and Kingfisher Under Construction
4/14/2016 SA 16-01 V 16-01 TTM 16-01 E 16-05
Aegis Builders, Darryl Moore Planned Residential Development – 17 Lots and 17 to-Story Housing Units
22404 Van Burren Under Construction
5/11/2018 ASA 18-06 E 18-06 Tim Boyes Two lots Grading Plans 0276-431-21, 22 Third Grading Plan Review 8/8/2018
8/19/2019 SA 19-08 V 19-01 Troy Rogers Taco Bell 22172 Barton Road Approved by the PC on 12/12/2019 Precise Grading 1st Plan Check 2/27/2020 Landscaping 1st Plan Check 3/11/2020 Architectural Plans 1st Plan Check 4/7/2020
11/15/2020 SA 18-04 E 17-09 Todd Kesseler Single Family Residence 23400 Westwood Street
Approved by the PC on 4/18/2019 Architectural 2nd Plan Check 3/4/2020 Precise Grading 2nd Plan Check 3/4/2020 Landscaping 2nd Plan Check Approved 3/2/2020
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meetings took place during the month of May.
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Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and conditional use permits. They also make recommendations on zone changes, zoning code amendments, and general plan changes.
One Planning Commission meeting was held in the month of May and the following
actions occurred:
On May 21, 2020
•The Planning Commission made a motion to continue to June 18, 2020 ConditionalUse Permit 19-01 and Site and Architectural Review 19-03 to develop atrailer/container storage facility for a maximum of 650 parking spaces for empty
semi-trailers, shipping and storage containers, and chassis use on a 21.92 acre
site located at APN: 0275-191-06 and 0275-191-30.
Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application and continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the City is the
recipients of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017.
Site visit completed in November 2017. Awarded. Community workshop held on
4/11/2019.
$212,500
(Estimated Project cost $520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State
Representatives and on August 15, 2019 and March 18, 2020
$1.2 Million
Housing Successor Agency
The Housing Successor Agency has a current balance of approximately $225,000.00.
Each year $50,000 is received from the Successor Agency. On June 15, 2018, title transferred to Aegis Builders, Inc. on the Canal property. Buyer has 18 months to commence construction, and a development application is being
processed.
The Housing Successor Agency holds the following interests:
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Property Description
22293 Barton Road Vacant 1.42-acre commercial property.
22317 Barton Road Vacant 1.43-acre commercial property.
11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018 to Aegis Builders, Inc. Buyer has 18 months to commence construction or Agency may repurchase property.
12569 Michigan Street Project completed. The Housing Successor Agency holds
covenants on the property for two low income residents.
Community Emergency Response Team
The Regular CERT Volunteer meeting scheduled for May 5, 2020, was held via zoon due to COVID-19 social distancing restrictions. The agenda items included COVID-19 Updates from San Bernardino County, City of Grand Terrace, and Radio Spot information
announcements to be recorded. Volunteering activities at Grand Terrace COVID-19 drive
thru testing and COVID-19 Loma Linda drive thru testing.
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date Submitted Case No. Applicant Description Location Status
3/16/2020 GPA 20-01
ZCA 20-01
Darryl Moore Change of Zoning
from R1-7.2 to R2
12266
Michigan Street
Incomplete on
4/17/2020
3/16/2020 SA 20-02
TTM 20-01 SP 20-01 E 20-02
Darryl Moore 22 single Homes
and TTM
122667
Michigan Street
Incomplete on
4/17/2020
5/31/2019 SA 19-05
CUP 19-04 E 19-06 ZC 19-01
MD 19-01
Edwin
Renewable Fuels
Plastic Recycling
and office/educational uses
21801 Barton
Road
Deemed
Incomplete on 6/26/2019. Applicant
resubmitted.
10/2/2018 SA 18-09 TTM 18-02
V 18-01 E 18-08
Aegis Builders, Inc 12 Townhomes 11695 Canal Street Deemed Incomplete on
10/31/2018 & 3/26/2019
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential Project
(707 Homes)
1167-151-22,
68, 71, 73, 74, 75
Incomplete on
3/27/2018
Major Applications – Specific Plan
Date Submitted Case No. Applicant Description Location Status
12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Revised draft March 2018. EIR work being performed
Major Applications – Conditional Use Permit
Date Submitted Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03
E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage
Facility
APN: 0275-
191-06, 30
RFP
NOI posted on
PC meeting held on 5/21/2020
continued
9/17/2017 CUP 17-08
E 17-07
National
Logistics Team
Recycling Pallets 21496 Main
Street
Incomplete on
10/18/2017 & 2/27/2018. Initial Study
being prepared
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Administrative Applications
Date Submitted Case No. Applicant Description Location Status
11/7/2019 ASA 19-11 E 19-12 Paul Bustos Parking Lot Addition 22038 Van Buren Deemed Incomplete on
12/18/2019
10/28/2019 LL 19-01 Boyes and Sons Lot Line Adjustment 23173 Vista Grande Way Deemed Incomplete on
1/14/2020
Land Use Review
Date Submitted Case No. Applicant Description Location Status
5/29/2020 LU 20-25 Georgina
Arellano
Two Storage Units 22607 Minona
Drive
Approved
5/22/2020 LU 20-24 Sally Hally Fence 12569 Oriole Avenue Approved
5/18/2020 LU 20-23 Rachel Ramirez Fence 12201 Michigan Approved
5/18/2020 LU 20-22 Joe
Vanteenbergen
Pool 12125 Dos Rios Approved
5/13/2020 LU 20-21 Japansen Sagala Shed 12569 Crane Street Approved
3/30/2020 LU 20-20 Jesus Arellano New Windows 12072 Preston Street Approved
5/12/2020 LU 20-19 Room’s and
Covers
Patio 22730 Kentfield
Street
Approved
5/7/2020 LU 20-18 Domino’s Pizza Temp POD 22488 Barton Road Approved
5/15/2020 LU 20-17 Jenifer Araiza Patio 12645 Bryce
Court
Approved
3/24/2020 LU 20-14 GT Little League Fireworks
Fundraiser Stand
22201 Barton
Road
In Review
4/15/2019 LU 19-31 Ricky Komorida Café Lounge 22417 Barton Road On-hold by Applicant
Home Occupation Permit
Date Submitted Case No. Applicant Description Location Status
5/14/2020 HOP 20-10 Jeff Senior On-lines sales,
automotive products
22185 Emerald
Street
In Review
4/20/2020 HOP 20-09 Danielle Cruz The Terrace Skin
Lounge
22530 La Paix
Street
Approved
4/8/2020 HOP 20-08 David Clark On-line spices sales 22625 Pico Street Approved
11/12/2019 HOP 19-10 Waldemar Alvire Custom Vinyl Signs 22764 De Soto Street Pending Signature
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Sign Application
Date
Submitted
Case No. Applicant Description Location Status
3/24/2020 TEMP SGN 20-07 Little League Fireworks Stand 222010 Barton Road Pending LU 20-14 Approval
3/18/2020 SGN 20-02 Domino’s Pizza Wall Signs 22488 Barton Road Approved
Special Event
Date
Submitted
Case No. Applicant Description Location Status
2/12/2020 SE 20-02 Michael Leno Azure Hills, Community Block Party
22633 Barton Road On-hold by Applicant
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BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Building and Safety Division is budgeted for one full time Permit Technician and one full time Building Official. The Building Official position is currently being filled through a
contract with Interwest Consulting Group. These two positions constitute up to 240
monthly service hours.
Additionally, the Department budgets for plan checking and inspection services.
Inspection services are conducted daily. The cost of these services is offset through the collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 17 permits issued in May. Year to date a total of 307
permits have been issued with a total revenue of $125,220.77. In addition, a total number of 10 customers were assisted at the Building & Safety counter for the month of May.
Monthly Revenue Year to Date Revenue $7,641.84 $125,220.77
Permit Activity -May 2020
Applications recv'd (17)Permits issued (17)
Permits final (7)Business Occupancies (0)
Expired Permits (5)
Permit Activity -Year to Date
Applications recv'd (319)Permits issued (307)
Permits final (368)Business Occupancies (22)
Expired Permits (39)
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Permits Issued
Permits issued in May include demolition, HVAC replacements, remodels, swimming pools, re-roofs, and patio covers.
The permits issued were for both residential and commercial improvements including two
tenant improvements: La Michoacana ice cream shop located at 22485 Barton Rd. and Domino’s Pizza located at 22488 Barton Rd. Suite 101.
*Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / SidingWork, Interior Demolition / Construction of Walls, Windows, Garage Doors.
*Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / SidingWork, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-May 2020
SFR New (0)Reroofs (6)Water Heater / Plumbing (0)
HVAC Mechanical (2)Solar (0)Panel Upgrades / Electrical (1)
Patio Covers (2)Res. Alteration / Addition (0)Demolition (1)
Residential Permits Issued-Year to Date FY 2019-2020
Block Walls / Retaining Walls (6)Reroofs (67)
Water Heater / Plumbing (34)HVAC Mechanical (29)
Solar (53)Panel Upgrades / Electrical (22)
Patio Covers (16)Residential Alteration / Repair (25)
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Commercial Permits Issued -May 2020
Demolition (1)Commercial Tenant Improvement (1)Signs (2)
Commercial Permits Issued -Year to Date FY 2019-20
Commercial Tenant Improvement (11)
Signs (6)
Electrical (2)
Demolition (3)
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Inspections
A total of 30 inspections were conducted in May, with 8 of them being final inspections.
Major Projects Under Construction
Major projects under construction include construction of 17 lots for Crestwood Communities’ Tract 18071 and parking lot upgrades to a commercial center.
Other ongoing projects also include interior tenant improvements for a Domino’s Pizza and La Michoacana ice cream shop.
Project Description/Location Status
Aegis Builders, Inc.
12382 – 12485 Tesoro Ct. New 17 SFR Aegis Project Electric/Gas Meters Inspected & Released
I-215 Interchange Project
Reconstruction of I-215 and Barton Road Interchange Under Construction
Tim Boyes, Vista Grande Way
Parcel Map 16945 – Street Improvement Project & Rough Grading (Vista Grande Way) Grading pre-construction meeting held in June 2019.
Crestwood Communities
Tract 18071 – Rough grading and construction
of 17 single family residences w/ new block walls
Under Construction –
Electrical & Gas Services Released
Anel Aguayo – 12040 La Cadena
Dr.
12040 La Cadena Dr. – Precise grading for new single-family residence Sheath/Shear inspection complete
Marina Moraes – 22488 Barton Rd.
22488 Barton Rd. – Tenant Improvement for Domino’s Pizza Under Construction
Fredy Andres – 22485 Barton Rd.
22485 Barton Rd. – Tenant Improvement for La Michoacana ice cream shop Under Construction
0
100
200
300
400
500
600
700
800
900
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Plan Checking Activity
For May 2020, a total number of two plans were submitted for review and re-submittal. Plans submitted include a tenant improvement and grading for a new single-family residence.
Project Description/Location Status
Tim Boyes, Vista Grande Way
Parcel Map 16945 – Precise grading for (1) lot / (N) SFR In Plan Check – (N) SFR and precise grading plans
issued corrections
Tim Evans – American Warrior, LLC
21935 Van Buren St. – Tenant Improvement for
electrical to install screen printing equipment, shirt printing – American Warrior, LLC
In Plan Check – Received
resubmittal from applicant
Frank Randall 23400 Westwood St.
23400 Westwood St. – Precise grading & new single-family residence In Plan Check – Plans approved
Esmond Gee – 22805 Barton Rd.
22805 Barton Rd. – Medical office & surgery center In Plan Check – Provided 1st set of corrections to applicant
Jonathon Weber – 22172 Barton Rd.
22172 Barton Rd. – Grading & Plans for (N) 2,195 sq. ft. Taco Bell restaurant In Plan Check – Provided 1st set of corrections to applicant
Paul Tickner – 22633 Palm Ave.
22633 Palm Ave. – Interior remodel of commercial kitchen for Azure Hills Church In Plan Check – Provided 1st set of corrections to applicant
Fredy Andres – 22485 Barton Rd.
22485 Barton Rd. – Building plans for (N) La Michoacana Ice Cream shop tenant improvement
In Plan Check – Received resubmittal from applicant
Public Works Encroachment Permits
Five Public Works/Encroachment Permit applications were taken in for the month of
May. Eleven permits were issued for the month, which includes applications that were received in the previous month.
0
10
20
30
40
50
60
70
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, a 20-hour Specialist, and a full-time Office Specialist. On-call coverage is provided to handle after hour emergency animal control calls.
The City is divided into seven zones, including commercial centers, and the zones are inspected on a continual rotating basis over a two-week period. A set route is driven
each day in addition to the zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van Buren Street.
Activity Summary for Code Enforcement
Code Enforcement had 131 cases carried over from the previous month, 39 new
cases opened, and 118 cases were closed. The Division closed out May with 52 open cases. The chart below demonstrates a breakdown of Code cases by detailing how many cases were carried over from the previous month, opened, closed, and still being addressed.
72
83
105
81
92
127
93
131
77
70
65
18
29
67
77
65
39
66
48
89
26
38
33
111
27
118
83
105
81
73
92
127
93
131
52
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
2019/2020 CODE CASES
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
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The following table shows the number of inspections conducted, the number of citations, and corrective notices issued. In February, rental property inspections had begun and there has been an increase of inspections and notices issued.
Column1 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Inspections
Conducted 49 68 71 53 100 53 79 118 162 41 131
Notice of
Corrections
Issued 32 60 67 48 39 18 52 80 85 20 31
Notice of
Violations
Issued 10 5 12 10 18 3 1 8 6 0 3
Citations Issued 16 6 8 4 11 4 5 12 14 1 2
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred toBurrtec, or homelessness on public property referred Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and conducts zone inspections and scheduled re-inspections. Weekend code enforcement also handles code violations such as unpermitted yard sales, open
house signs, and parking violations. The table below demonstrates weekend code
enforcement activities by type for this fiscal year.
0
10
20
30
40
50
60
70
Sep Oct Nov Dec Jan Feb Mar Apr May
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs Open house and other signs
Illegal Dumping Follow-up inspections Parking violations
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Parking Citations:
In May, 31 vehicle related citations were issued; 0 of the citations issued were related to street sweeping enforcement. Street Sweeping in residential areas occurs on the first, second, and third Thursdays of each month. Due to COVID-19 and the increase of residents remaining at home; Code Enforcement has ceased issuing street
sweeping citations but continues to keep the streets swept.
Other parking citations include expired registration, parking on unpaved surfaces, and commercial vehicles in residential areas. Parking citations are issued by Code Enforcement Staff, as well as Sheriff Deputies.
160 177
77
0
218
171
15 0 0
Sep Oct Nov Dec Jan Feb Mar Apr May
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Street Sweeping Citations
Sep Oct Nov Dec Jan Feb Mar Apr May
Vehicles blocking sidewalk/driveway 11 13 27 22 13 5 27 8 8
Other Parking Violations 39 22 17 6 4 2 9 14 8
Expired Registration 61 17 16 4 1 1 3 1 0
Commercial vehicle violations 6 2 4 0 1 1 0 6 6
Recreational vehicle violations 3 2 1 7 3 2 3 0 4
Vehicles on unpaved surface 4 0 1 0 1 0 10 0 0
72 Hour Parking Warning/Cite 20 5 5 5 7 9 6 2 5
0
20
40
60
80
100
120
140
160
Other Parking Citations 2019/2020
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Graffiti/Vandalism/Illegal Dumping
There was one case of illegal dumping and 12 cases of graffiti reported in May. All cases have been resolved.
Non-Owner Occupied/Rental Property Program
There are approximately 381 properties in the Program, consisting of both single-family units and multiple family units (i.e. apartments, duplexes, and triplexes). Eighty-one properties are enrolled in the Good Landlord/Tenant Program signifying they have kept well-maintained properties and have passed inspections for three consecutive years.
Property owners in the Good Landlord Program also receive reduced inspection fees
and windshield inspections. 330 properties have paid their annual fee as of the end of March.
In November, Code Enforcement issued annual Non-owner Occupied/Rental renewal notices for all properties enrolled in our program. Renewal fees are due at the end of
January. In addition, notices to prospective rental properties have been issued to properties listed as non-owner occupied and not currently enrolled in our program to verify the status of the property.
Civic Live
There were 17 complaints received via Civic Live in May 2020 largely pertaining to overgrown vegetation and tree issues. 9 cases have been resolved, 2 cases were referred to our arborist, and 6 cases are still being worked by Code Enforcement.
213
316 325 329 330 336
0
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100
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250
300
350
400
DEC JAN FEB MAR APR MAY
# PROPERTIES THAT PAID RENTAL FEE
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Animal Control Services
With the implementation of Animal Control Services, the City has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags or microchip. If the owner cannot be identified, the City will place a photograph of the impounded animal on the City’s Facebook page so that owners can reclaim their pet. Animal Control is also working to identify animals via Facebook who have been
sent to the animal shelter and have since been returned to their owner so their status
can be updated for the public. If the dog is unlicensed the owner will be given a citation, but the fine is dismissed if the dog is licensed within 7 days.
During the month of May Animal Control picked up 3 dogs; all were returned to their
owners.
Dog Licensing Revenue
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Total Dog License Revenue
$ 852.50
$ 209.00
$ 234.50
$ 189.00
$ 785.50
$ 944.00
$ 3,224.00
$ 2,008.00
$ 911.00
$ 87.00
$ 754.00
Animal Control Officer Investigations Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
Barking Complaints 1 0 2 0 3 1 1 0 1 1
Unlicensed Dogs 0 3 1 0 5 0 2 2 0 0
Loose Animals 4 3 9 1 12 4 12 4 2 3 Loose Dogs Returned to Owner 0 1 1 2 4 0 1 0 0 3
Animal Welfare Check 1 1 1 0 0 0 0 1 3
Dead Animals 3 3 5 2 0 2 14 2 2 2
Bites 0 3 2 0 1 1 1 0 1 1
Other (unfounded, wildlife, etc.) 0 1 3 0 2 0 5 3 0 4
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Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Online Dog License Revenue $ 48.00 $ 88.00 $ - $ - $ - $ - $ 281.00 $ 60.00 $ 114.00 $ 401.00 $ 99.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Total Dog License Revenue $ 900.50 $ 297.00 $ 234.50 $ 189.00 $ 785.50 $ 944.00 $ 3,505.00 $ 2,068.00 $ 1,025.00 $ 488.00 $ 853.00
$852.50
$209.00 $234.50 $189.00
$785.50 $944.00
$3,224.00
$2,008.00
$911.00
$87.00
$754.00
$-
$500.00
$1,000.00
$1,500.00
$2,000.00
$2,500.00
$3,000.00
$3,500.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Dog License Revenue
(Over the Counter)
$48.00
$88.00
$-$-$-$-
$281.00
$60.00
$114.00
$401.00
$99.00
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
$350.00
$400.00
$450.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Dog License Revenue
(Online)
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$900.50
$297.00 $234.50 $189.00
$785.50 $944.00
$3,505.00
$2,068.00
$1,025.00
$488.00
$853.00
$-
$500.00
$1,000.00
$1,500.00
$2,000.00
$2,500.00
$3,000.00
$3,500.00
$4,000.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Combined Dog License Revenue
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PUBLIC WORKS DIVISION
MAY 2020
REQUEST RECEIVED
THIS MONTH
REQUEST RESOLVED
THIS MONTH REQUEST IN PROCESS
CIVICLIVE WORK ORDERS ONLY 80 66 14
REQUEST ROLLOVER FROM PREVIOUS MONTH 7
TOTAL 21
MAY 2020 (80 work orders)
# Status Open Date Resolved Date Type
290576 resolved 05/01/2020 07:13 05/20/2020 Pothole
290578 resolved 05/01/2020 07:21 05/05/2020 Overgrown Grass / Weeds
290620 resolved 05/01/2020 08:05 05/04/2020 Internal Issue with Park/Facility Equipment
290628 resolved 05/01/2020 08:13 05/04/2020 Illegal Dumping
291529 referred 05/03/2020 02:38 -- Tree Issues
291964 received 05/04/2020 06:10 -- Overgrown Grass / Weeds
292516 resolved 05/04/2020 16:19 05/06/2020 Illegal Dumping
292759 resolved 05/05/2020 07:56 05/19/2020 Internal Overgrown Grass/Weeds
292757 received 05/05/2020 07:56 -- Internal Overgrown Grass/Weeds
292762 resolved 05/05/2020 08:02 05/14/2020 Internal Overgrown Grass/Weeds
292786 resolved 05/05/2020 08:12 05/07/2020 Internal Event Set-up/Breakdowns
293520 resolved 05/06/2020 07:12 05/06/2020 Issue with Park/Facility Equipment
293516 resolved 05/06/2020 07:12 05/06/2020 Issue with Park/Facility Equipment
293522 resolved 05/06/2020 07:14 05/06/2020 Issue with Park/Facility Equipment
293521 resolved 05/06/2020 07:14 05/06/2020 Issue with Park/Facility Equipment
293863 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
293861 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
293860 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
293858 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
293856 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
293855 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
293854 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
CICIVIC LIVE MONTHLY STATS
CITY OF GRAND TERRACE
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293974 resolved 05/06/2020 14:28 05/07/2020 Property Maintenance
294013 resolved 05/06/2020 15:51 05/13/2020 INTERNAL- General Office
294322 received 05/07/2020 08:29 -- Other
294423 resolved 05/07/2020 09:58 05/08/2020 Tree Issues
295129 resolved 05/08/2020 10:45 05/11/2020 INTERNAL- General Office
296347 resolved 05/11/2020 11:58 05/11/2020 Illegal Dumping
296503 resolved 05/11/2020 14:53 05/14/2020 Street Sign issues
297007 resolved 05/12/2020 11:18 05/15/2020 Pothole
297248 resolved 05/12/2020 16:21 05/15/2020 Pothole
297302 resolved 05/12/2020 19:39 05/15/2020 Internal Issue with Park/Facility Equipment
297297 resolved 05/12/2020 19:39 05/14/2020 Internal Issue with Park/Facility Equipment
297639 resolved 05/13/2020 09:53 05/20/2020 Property Maintenance
298191 resolved 05/14/2020 08:25 05/21/2020 Graffiti
298291 resolved 05/14/2020 09:52 05/14/2020 INTERNAL- General Office
298465 resolved 05/14/2020 13:01 05/14/2020 Other
298481 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298480 resolved 05/14/2020 13:03 05/14/2020 Overgrown Grass / Weeds
298478 resolved 05/14/2020 13:03 05/14/2020 Other
298477 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298476 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298474 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298473 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298471 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298470 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298469 resolved 05/14/2020 13:03 05/14/2020 Other
298468 resolved 05/14/2020 13:03 05/14/2020 Other
298485 resolved 05/14/2020 13:24 05/20/2020 Street Sign issues
298564 resolved 05/14/2020 15:12 05/15/2020 Issue with Park/Facility Equipment
298863 resolved 05/15/2020 08:20 05/15/2020 Illegal Dumping
299049 resolved 05/15/2020 11:54 05/15/2020 Issue with Park/Facility Equipment
299743 resolved 05/17/2020 12:52 05/20/2020 Illegal Dumping
299819 resolved 05/17/2020 17:15 05/22/2020 Water Leak Issue
301001 resolved 05/19/2020 09:13 05/21/2020 Internal Pothole
301021 received 05/19/2020 09:31 -- Tree Issues
301099 resolved 05/19/2020 10:16 05/20/2020 INTERNAL- General Office
301301 referred 05/19/2020 14:25 -- Sidewalk Issues
301309 referred 05/19/2020 14:36 -- Tree Issues
301615 resolved 05/20/2020 07:27 05/20/2020 Illegal Dumping
301731 resolved 05/20/2020 09:09 05/28/2020 Drainage Issues
302542 referred 05/21/2020 08:08 -- Overgrown Grass / Weeds
302872 resolved 05/21/2020 12:06 05/21/2020 Illegal Dumping
302907 resolved 05/21/2020 12:42 05/21/2020 Overgrown Grass / Weeds
302908 resolved 05/21/2020 12:45 05/21/2020 Overgrown Grass / Weeds
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302910 resolved 05/21/2020 12:47 05/21/2020 Overgrown Grass / Weeds
302914 resolved 05/21/2020 12:50 05/21/2020 Overgrown Grass / Weeds
302920 received 05/21/2020 12:53 -- Issue with Park/Facility Equipment
302969 received 05/21/2020 13:39 -- Drainage Issues
302980 resolved 05/21/2020 13:50 06/02/2020 Pothole
303204 resolved 05/22/2020 06:19 05/22/2020 Water Leak Issue
303207 referred 05/22/2020 06:23 -- Tree Issues
303213 resolved 05/22/2020 06:31 06/01/2020 Overgrown Grass / Weeds
303543 resolved 05/22/2020 12:06 05/26/2020 Water Leak Issue
305909 received 05/27/2020 08:49 -- Internal Tree Issues
306153 resolved 05/27/2020 12:23 05/28/2020 INTERNAL- General Office
306159 assigned 05/27/2020 12:25 -- Pothole
306524 resolved 05/27/2020 20:35 05/28/2020 Water Leak Issue
307065 resolved 05/28/2020 12:54 05/28/2020 Issue with Park/Facility Equipment
307687 received 05/29/2020 11:41 -- Tree Issues
Park Shelter Reservations and Community Room Reservations
Park and Community Room reservations have been affected by COVID-19 and there has been no use of either facility. Once reopening of City facilities has begun, we will resume taking reservations for the parks and Community Room.
Drainage Issues
3%
Graffiti
1%
Illegal
Dumping
9%
Internal Event
Set-
up/BreakDowns
1%INTERNAL-
General Office
7%
Internal Issue with
Park/Facility
Equipment
4%
Internal
Overgrown
Grass/Weeds
4%Sidewalk Issues
1%
Internal Tree
Issues
1%
Issue with
Park/Facility
Equipment
29%
Other
7%
Overgrown Grass
/ Weeds
12%
Pothole
8%
Tree
Issues
8%
Street Sign Issues
3%
Property
Maintenance
3%
MAY 2020
WORK ORDERS
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City of Grand Terrace
Public Works Department
Public Works
Engineering
NPDES
Storm Drain Maintenance
Facilities Maintenance
Parks Maintenance
Senior Bus Program
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DATE: July 22, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Public Works Department
SUBJECT: MAY 2020-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public Works Maintenance Department. Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes for the administration, planning, programming, design, construction management, and construction of capital projects throughout the City. Grant funding (when available) are sought after to supplement project funding. The following table summarizes the current projects, status and associated funding source(s).
TOTALS: $11,897,000
Project Name Funds Status Fund Source(s)
Barton Bridge Replacement Project $ 3,500,000 Preliminary Design Started,
technical studies started
Fed, State, City
Commerce Way Extension $ 5,500,000 Completed Final Design of City Section, coordinating with developer on southern portion and grant funding
State, City
CIP Year 3 Street Slurry/Resurfacing combined with Year 4 $1,600,000 Assemble Bid Package, funding from LCC bond sale in July State, City
HSIP Cycle 8, Mt. Vernon Safety Project
$350,000
Reviewing bids with State,
awarded contract April 28
Federal Grant
HSIP Cycle 9 Guardrail Project $650,000 Prepare Preliminary Engineering Documents Federal Grant
Preston Signal Modification $117,000 Project completed Final Payment
and Notice of Completion
Spring Mountain
Ranch Fund, DIF and
Insurance Settlement
EV Charging Stations $180,000 Easement in process for SCE, equipment, submitted grant paperwork
MSRC, SCIP, AQMD Grants
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Staffing Levels
Weekday Hours Weekend hours After hours & Call outs
Budgeted Staffed Available Worked *Available Worked
Field 4 4 701
348
662
330
28
0
64
0
4
0
Office 2 2
Total 6 6 1049 992 28 64 4
*Due to 40 hour work week, these are not compensated overtime hours. Extra hours and call outs constitute emergency call outs, or hours worked over 40 hours in a week.
Work Release Hours
Maintenance was supplemented by 210 work releases hours during the
month of May.
MAY 2020
REQUEST RECEIVED
THIS MONTH
REQUEST COMPLETED
THIS MONTH REQUEST IN PROCESS
CIVICLIVE WORK ORDERS ONLY 88 82 6
Request Rollover from previous month 0
TOTAL 80
CIVIC LIVE MONTHLY STATS
CITY OF GRAND TERRACE
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Transition Period May 2020 (88 work orders)
Work Order # Open Date Resolved Date Type Address
307687 05/29/2020 07/14/2020 Tree Issues 22431 Kentfield Grand Terrace
307065 05/28/2020 05/28/2020
Issue with Park/Facility Equipment 22795 Barton Road Grand Terrace
306524 05/27/2020 05/28/2020 Water Leak Issue 12714 Blue Mountain Court Grand Terrace 92313
306159 05/27/2020 -- Sidewalk Issues 12601 Garden Ave Grand Terrace 92313-5804
305556 05/26/2020 06/23/2020 Other 22452 Chaparral Lane, Apt C Grand Terrace 92313
303543 05/22/2020 05/26/2020 Water Leak Issue Vista Grande Grand Terrace
303347 05/22/2020 05/22/2020 Drainage Issues 12355 Michigan Grand Terrace
303213 05/22/2020 06/01/2020 Overgrown Grass / Weeds Barton to Main going south on Mt Vernon Grand Terrace 92313
303207 05/22/2020 -- Tree Issues Deberry to Main south on Mt . Vernon Grand Terrace 92313
303204 05/22/2020 05/22/2020 Water Leak Issue 000 Mt vernon Grand Terrace 92313
303013 05/21/2020 05/22/2020 Other 22789 Barton Rd Grand Terrace 92313-5208
302980 05/21/2020 06/02/2020 Pothole 12781 Willmac Grand Terrace
302969 05/21/2020 07/13/2020 Drainage Issues 12433 Vivienda Grand Terrace
302920 05/21/2020 --
Issue with Park/Facility Equipment 22795 Barton road Grand Terrace
302914 05/21/2020 05/21/2020 Overgrown Grass / Weeds Main St Grand Terrace
302910 05/21/2020 05/21/2020 Overgrown Grass / Weeds Michigan St Grand Terrace
302908 05/21/2020 05/21/2020 Overgrown Grass / Weeds Brentwood / Holly St Grand Terrace
302907 05/21/2020 05/21/2020
Overgrown Grass /
Weeds Brentwood / Holly St Grand Terrace
302872 05/21/2020 05/21/2020 Illegal Dumping Commerce Ave Grand Terrace
302542 05/21/2020 06/19/2020 Overgrown Grass / Weeds 22745 Deberry Street Grand Terrace
302525 05/21/2020 --
Issue with Park/Facility Equipment 22745 Deberry Street Grand Terrace 92313-5203
302423 05/21/2020 05/21/2020 Drainage Issues 22439 Kentfield St Grand Terrace 92313-5921
302181 05/20/2020 05/21/2020 Fire Hydrant Issue
22056 Commerce Way Grand Terrace 92313-
5401
302167 05/20/2020 05/20/2020 Illegal Dumping 22385 La Paix St Grand Terrace 92313-5527
302047 05/20/2020 05/21/2020 Illegal Dumping 12490 Michigan St Grand Terrace 92313-5604
301731 05/20/2020 05/28/2020 Drainage Issues 12355 Michigan st Grand Terrace 92313
301615 05/20/2020 05/20/2020 Illegal Dumping Mt Vernon / barton Grand Terrace
301309 05/19/2020 06/19/2020 Tree Issues s Mount Vernon Grand Terrace
301301 05/19/2020 -- Sidewalk Issues 22421 PICO ST. Grand Terrace 92313-5907
301038 05/19/2020 05/19/2020 Pothole 12043 Mt Vernon Grand Terrace
301021 05/19/2020 06/12/2020 Tree Issues 11692 Mount Vernon Ave Grand Terrace 92313
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301001 05/19/2020 05/21/2020 Internal Pothole 12069 La Cadena Dr Grand Terrace 92313
300994 05/19/2020 05/19/2020 Pothole Mount Vernon Ave Grand Terrace 92313
299819 05/17/2020 05/22/2020 Water Leak Issue 12461 Mt Vernon Ave Grand Terrace 92313
299743 05/17/2020 05/20/2020 Illegal Dumping 22088 Van Buren St Grand Terrace 92313-5608
299322 05/16/2020 06/23/2020 Other 12755 Dutch St Grand Terrace
299285 05/15/2020 05/30/2020 Overgrown Grass / Weeds 11832 Burns Ave Grand Terrace
299049 05/15/2020 05/15/2020
Issue with Park/Facility
Equipment Grand terrace, Ca 92313 Grand Terrace
298863 05/15/2020 05/15/2020 Illegal Dumping 22408 Desoto Grand Terrace
298571 05/14/2020 06/23/2020 Street Sign issues 11619 Vivienda Ave Grand Terrace 92313
298569 05/14/2020 05/30/2020 Illegal Dumping 11619 Vivienda Ave Grand Terrace 92313
298564 05/14/2020 05/15/2020
Issue with Park/Facility Equipment 21937 Grand Terrace Rd Grand Terrace
298485 05/14/2020 05/20/2020 Street Sign issues Newport/Gt Road Grand Terrace
298481 05/14/2020 05/14/2020
Issue with Park/Facility Equipment Grand Terrace Road Grand Terrace
298480 05/14/2020 05/14/2020 Overgrown Grass / Weeds Barton road Grand Terrace
298478 05/14/2020 05/14/2020 Other Westwood/ Honey Hill Grand Terrace
298477 05/14/2020 05/14/2020
Issue with Park/Facility Equipment Pico st Grand Terrace
298476 05/14/2020 05/14/2020
Issue with
Park/Facility Equipment Pico St Grand Terrace
298474 05/14/2020 05/14/2020
Issue with Park/Facility Equipment Deberry St Grand Terrace
298473 05/14/2020 05/14/2020
Issue with Park/Facility Equipment Grand terrace road Grand Terrace
298471 05/14/2020 05/14/2020
Issue with Park/Facility Equipment Pico st Grand Terrace
298470 05/14/2020 05/14/2020
Issue with Park/Facility
Equipment Pico St Grand Terrace
298469 05/14/2020 05/14/2020 Other Van Buren Grand Terrace
298468 05/14/2020 05/14/2020 Other Riverside,CA Grand Terrace
298465 05/14/2020 05/14/2020 Other Grand terrace rd Grand Terrace
298191 05/14/2020 05/21/2020 Graffiti 12498 Vivienda Ave Grand Terrace 92313-5623
297717 05/13/2020 05/13/2020 Other 22795 Barton Rd Grand Terrace 92313
297248 05/12/2020 05/15/2020 Pothole Grand Terrace
297007 05/12/2020 05/15/2020 Pothole Grand Terrace
296608 05/11/2020 05/30/2020
Overgrown Grass /
Weeds 22208 lark st Grand Terrace 92313
296503 05/11/2020 05/14/2020 Street Sign issues 21955 Grand Terrace Rd Grand Terrace
296347 05/11/2020 05/11/2020 Illegal Dumping GT road Grand Terrace
296090 05/11/2020 05/30/2020 Graffiti Litton Ave Grand Terrace
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295817 05/10/2020 05/21/2020 Overgrown Grass / Weeds 22111 Newport Ave Grand Terrace 92313
295699 05/10/2020 05/11/2020 Other 12408 Mount Vernon Ave Grand Terrace 92313
295145 05/08/2020 05/12/2020 Tree Issues 12465 Willet Grand Terrace
295003 05/08/2020 06/23/2020 Tree Issues 22233 Ladera Street Grand Terrace
294423 05/07/2020 05/08/2020 Tree Issues 12600 Warbler avenue Grand Terrace 92313
294322 05/07/2020 -- Other Fitness Park Grand Terrace
293863 05/06/2020 05/06/2020
Issue with Park/Facility Equipment Grand Terrace
293861 05/06/2020 05/06/2020
Issue with Park/Facility
Equipment Grand Terrace
293860 05/06/2020 05/06/2020
Issue with Park/Facility Equipment Grand Terrace
293858 05/06/2020 05/06/2020
Issue with Park/Facility Equipment Grand Terrace
293856 05/06/2020 05/06/2020
Issue with Park/Facility Equipment Grand Terrace
293855 05/06/2020 05/06/2020
Issue with Park/Facility Equipment Grand Terrace
293854 05/06/2020 05/06/2020
Issue with Park/Facility Equipment Grand Terrace
293522 05/06/2020 05/06/2020
Issue with Park/Facility Equipment Grand Terrace
293521 05/06/2020 05/06/2020
Issue with
Park/Facility Equipment Grand Terrace
293520 05/06/2020 05/06/2020
Issue with Park/Facility Equipment Grand Terrace
293516 05/06/2020 05/06/2020
Issue with Park/Facility Equipment Grand Terrace
292516 05/04/2020 05/06/2020 Illegal Dumping Van Buren and Willet Grand Terrace 92313
292515 05/04/2020 06/22/2020 Overgrown Grass / Weeds near 21845 Grand Terrace rd Grand Terrace 92313
292443 05/04/2020 05/04/2020 Illegal Dumping 22794 barton rd Grand Terrace 92313
291964 05/04/2020 07/13/2020 Overgrown Grass / Weeds Mirado Ave Grand Terrace
291529 05/03/2020 06/19/2020 Tree Issues 22720 Kentfield Grand Terrace
290628 05/01/2020 05/04/2020 Illegal Dumping TAYLOR ST Grand Terrace 92313
290578 05/01/2020 05/05/2020 Overgrown Grass / Weeds Barton Road Grand Terrace
290576 05/01/2020 05/20/2020 Pothole Grand Terrace
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Park Shelter Reservations in May 2020
Park Shelter Date Reserved Closed Due to COVID-19 N/A 0
Community Room Reservations May 2020
Group Date Reserved Time
Closed Due to COVID-19 N/A N/A
Signal Light Maintenance
Signal lights are maintained and repaired by City contractor, St. Francis. The following signal light maintenance was conducted:
Drainage Issues 5%
Fire Hydrant Issue 1%
Graffiti 2%
Illegal Dumping 13%
Internal Pothole 1%
Issue with Park/Facility
Equipment 26%
Other 11%
Overgrown Grass /
Weeds 15%
Pothole 7%
Sidewalk Issues 2%
Street Sign issues 3%
Tree Issues 9%
Water Leak Issue 5%
MAY 2020 WORK ORDERS
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Intersection Regular Maintenance Repair
Barton Road/Canal Street n/a
Barton Rd/Honey Hills Dr n/a
Barton Rd/Commerce Way/Vivienda Contractor
Barton Rd/Mount Vernon Ave n/a
Barton Rd/Preston St n/a
Barton Rd/Town Square n/a
Mt. Vernon Ave/De Berry St n/a
Barton Rd/Grand Terrace Rd Contractor
La Cadena/Litton n/a
Main St/Michigan St County
Main St/High School entrance County
Park Maintenance
Park Grass mowed Full service planter
maintenance
Gopher
service
Restroom
service (a.m.)
Trash receptacle service
Richard Rollins
Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull weeds) Daily M-Fr, S*
Griffin Park ---
Note: Beginning
Location Grass mowed Full service planter maintenance Trash service receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
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Waste Management Services
Burrtec Waste Industries Waste Generation Report: - Burrtec releases Waste Generation Reports two months following month of service.
- Year-to-Date (YTD) Summaries are also available
April 2020: Concise Waste Generation Report
(Unit of Measure: Tons)
Service Description Refuse Recycling E-Waste Green- waste Tires Tin/ White Scrap Metal Inert C&D Food Comm’l Select / Floor-sort
Total Tonnage Generated
Total Tonnage Generated by Category Residential 336.76 102.47 274.23 713.46
Christmas Tree
Bulky Item 8.97 0.38 0.02 2.89 12.26 725.72
Residential
Clean Up
Multi-Family 93.13 5.79 6.80 105.72 105.72
Multi-Family Commercial 100.75 12.17 0.56 0.68 0.76 3.69 118.61
School 37.13 15.39 52.52 171.13
Commercial
Roll off 54.21 54.21 54.21
Roll off Grand Total 630.95 135.82 0.38 281.59 0.02 2.89 0.68 0.76 3.69 1056.78
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Missed Pick-Up Report Date Reported Address Description Date Pick Up Completed
4/1/20 22456 Chaparral Ln Missed Trash Bin 4/1/20 4/1/20 22951 De Berry St Missed Green Waste Bin 4/1/20
4/1/20 12521 Darwin Ave Missed Trash Bin 4/1/20
4/2/20 11902 Kingston St Missed Trash Bin 4/3/20 4/2/20 11906 Kingston St Missed Trash Bin 4/3/20
4/6/20 22253 Van Buren St Missed Trash Bin 4/7/20 4/7/20 22084 Vivienda Ave Missed Trash Bin 4/7/20
4/14/20 12513 Michigan St Missed Recycle Bin 4/14/20 4/14/20 11958 Vivienda Ct Missed Trash Bin 4/14/20
4/15/20 22938 Orangewood Ct Missed Trash Bin 4/15/20
4/15/20 12615 Bryce Ct Missed Trash Bin 4/15/20 4/15/20 22667 Pico St Missed Trash Bin 4/17/20
4/15/20 22779 Palm Ave B Missed Trash Bin 4/17/20 4/15/20 22537 Grand Terrace Rd Missed Trash Bin 4/17/20
4/16/20 12740 Wilmac Ave Missed Trash Bin 4/17/20 4/16/20 11691 Mount Vernon Ave Missed Trash Bin 4/17/20
4/20/20 22022 Tanager St Missed Green Waste Bin 4/21/20
4/21/20 12055 Mount Vernon Ave Missed Trash Bin 4/21/20 4/21/20 22452 De Berry St Missed Green Waste Bin 4/21/20
4/22/20 22452 De Berry St Missed Green Waste Bin 4/22/20 4/23/20 11880 Arliss Dr Missed Trash Bin 4/24/20
4/23/20 22538 La Paix St Missed Recycling Bin 4/24/20 4/28/20 12055 Mount Vernon Ave Missed Trash Bin 4/28/20
4/28/20 22081 Grand Terrace Rd Missed Green Waste Bin 4/28/20
4/29/20 22616 De Soto St Missed Trash Bin 4/29/20
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Public Works Administration Contracts, Bids, Reports, Grants, Project Management & Events Contracts:
Public Works Services for FY 2019-20:
Contractor Name Service Contract Amount Remaining Balance as of FEB. 29, 2020 ACCO Engineered Systems HVAC Maintenance $22,850 $78
Albert A Webb Associates Commerce Way Final Design Southern Portion $170,880 $4,119
Clean Street Street Sweeping Services $54,508 $11,488
City of Colton Cooperative Agreement with Grand Terrace
Traffic Signal Maintenance for signal on Litton Avenue N/A N/A
Carbon Solutions Group Electric Vehicle Charging Stations $185,000 $0
Demuth Plumbing Rollins Park Leak $6,400 $0
EZ Sunnyday Landscape Landscape Maintenance $47,830 $3,485
Gopher Patrol Gopher Abatement Services $7,227 $1,119
Hardy and Harper, Inc Street Maintenance Services $75,000 $75,000
Interwest Consulting Group TKE Engineering, HR Green On-Call Public Works Inspection Services $40,000 $40,000
Interwest Consulting Group HR Green
Albert A. Webb
On-Call Construction Management Services (incl. Barton Road Interchange
Project – Interwest)
$40,000 $18,684
Interwest Consulting Group Commerce Way Extension Real Estate & Engineering Services $360,005 $247,263
Lynn Merrill NPDES Services $10,000 $4,581
MCC Pipeline Emergency Culvert Replacement $25,320 $0
Moran Janitorial Services Janitorial Services for City Hall and City Parks $19,980 $6,910
Otis Elevator Company Elevator Maintenance Service $5,145 $0
San Bernardino County Dept of Public Works – Flood Control Flood Control Facilities $22,770 $22,770
San Bernardino County Fire Dept – Hazardous Material Household Hazardous Waste (HHW) Services $18,065 $0
San Bernardino County
Land Use Services
Fire and Weed Hazard Abatement
Services
$13,526 $0
St. Francis Electric, LLC. Traffic Signal Maintenance Services $20,000 $4,807
County of Riverside TLMA Administration
Main Street Traffic Signal Maintenance Services $6,000 $3,475
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West Coast Arborist 5 Year Tree Maintenance Program $38,560 ($192,802: 5-yr
term) $13,946($192,802:
5-yr term)
TSR Litton Signal Pole Replacement $14,400 $0
TSR Preston Signal Modification $124,960 $0
Western Exterminator Co. Pest Control Services $7,502 $4,384
Willdan
Engineering Services (incl. Landscape
and Lighting Assessment District)
$7,000
(paid with Dev. fees)
N/A (Developer Fee
and LLMD Assess.)
TOTAL PUBLIC WORKS CONTRACT VALUE FOR FY 2019-20: $1,342,928 $462,109 balance
FY 2019-20 Capital Improvement Project Contracts
Contractor Name Service Contract Amount Contract Balance
Evan Brooks Associates Preliminary Engineering for HSIP – Mt. Vernon Safety Improvement $36,300.00 $4,643.00
TOTAL CIP PROJECT CONTRACT VALUE FOR FY 2019-20 $36,300.00 $4,463.00
Bids: - N/A Major Reports: - Five Year Capital Improvement Program - SB1 Resolution for FY2020-2021 Grants: - MSRC Funding for Clean Transportation Projects - SCIP: $140,000 grant funding for City Hall EV Project - HSIP – Highway Safety Improvement funding for Mt. Vernon / Awarded Approval to Bid from Caltrans - HSIP – Guardrail Safety Project Project Management: - Budget for Landscape and Lighting Assessment District - EV Charging Station - Senior Center ADA Door Installation - Preston Signal Modification - HSIP Cycle 9 Guardrail Project Major Meetings / Events: - N/A
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•Law Enforcement Services
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San Bernardino County
Sheriff’s Department
Services April 2020 May 2020
Officer Contact and Calls 1,500 1,624
Calls to Dispatch April 2020 May 2020
Emergency 3 2
Priority 1 111 148
Priority 2 36 70
Priority 3 160 228
Priority 4 131 148
Totals 441 596
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
*- On March 17th all patrol activities for the Citizens on Patrol were suspended.
3 2111148
36
70
160
228
131
148
0
100
200
300
400
500
600
700
Apr-20 May-20
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
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City of Grand Terrace
Fire Department Incidents
05/01/20 – 05/31/20
Call Type Number of Calls
Commercial Alarm 3
Fire – Improvement 1
Fire – Unknown Type 5
Medical Aid 108
Move Up (Cover Engine into FS#23) 2
Outside Electrical Incident 2
Public Service 4
Residential Alarm 3
Traffic Collision – Auto vs. Pedestrian 1
Traffic Collision with Injuries 1
Traffic Collision with Injuries – Freeway 1
Traffic Collision Unknown Injuries 3
Traffic Collision Unknown Injuries – Freeway 3
Water Salvage 1
Total Calls 138
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AGENDA REPORT
MEETING DATE: July 28, 2020 Council Item
TITLE: Hearing of Appeals of Delinquent Refuse, Sewer and Rental
Inspection Fees; Adoption of Resolutions to Collect Said
Delinquent Fees on the Tax Roll and for the Placement Of
Assessments for Said Delinquent Fees on Properties
Located in the City; Approval of City and District
(Landscaping and Lighting Maintenance) Agreements with
the County for Collection of Fees, Assessment and Taxes in
Fiscal Year 2020-2021
PRESENTED BY: Todd Nakasaki, Management Analyst
RECOMMENDATION: 1) Conduct a Public Hearing to hear appeals of
delinquent fees that are proposed for adoption and
assessment on the tax rolls of the County Tax Assessor.
2) Adopt A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, COUNTY OF SAN
BERNARDINO, STATE OF CALIFORNIA, ADOPTING A
REPORT OF DELINQUENT REFUSE AND SEWER USER
FEES AND DIRECTING THAT SUCH DELINQUENT FEES
BE COLLECTED ON THE TAX ROLL AND BE IMPOSED
AS AN ASSESSMENT UPON PROPERTY WITHIN THE
CITY OF GRAND TERRACE
3) Adopt A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, COUNTY OF SAN
BERNARDINO, STATE OF CALIFORNIA, ADOPTING A
REPORT OF DELINQUENT NON-OWNER OCCUPIED
RENTAL PROPERTY PROGRAM FEES AND FINES AND
DIRECTING THAT SUCH DELINQUENT FEES BE
COLLECTED ON THE TAX ROLL AND BE IMPOSED AS
A ASSESSMENT LIEN UPON PROPERTY WITHIN THE
CITY OF GRAND TERRACE
4) Approve the Auditor-Controller/Treasurer/Tax
Collector City and District (Landscaping and Lighting
Maintenance) Agreements For Collection Of Special Taxes,
Fees, And Assessments Fiscal Year 2020-21 and Authorize
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the City Manager to execute the Agreement.
2030 VISION GOAL STATEMENT:
This staff report supports Goal #1 "Ensure Our Fiscal Viability" by ensuring appropriate
cost for recovery sewer, trash and rental inspection services previously rendered.
BACKGROUND:
In 1996, the City Council adopted Ordinance No. 162, which codified Municipal Code
Chapter 5.42 (Integrated Waste Management). The main purpose of Municipal Code
Chapter 5.42 is to control integrated waste management services. In order to avoid
illegal dumping or stockpiling of trash, the City instituted mandatory refuse collection,
requiring the franchise hauler, Burrtec Waste Industries, Inc. (Burrtec), to collect all
trash and to use all reasonable means to collect fees for the service. The City and
Burrtec monitor the participation of all property owners within the City for refuse
collection and proper disposal.
In 1981, the City Council adopted Ordinance No. 51, which codified Municipal Code
Chapter 13.08 (Sewer User Charges). Chapter 13.08 mandates that every person
whose premises are served by a sewer connection must pay a sewer service change.
In addition, the City Council adopted Chapter 5.80, establishing the Non-Owner
Occupied/Rental Property Program which has been enforced in the City since Fiscal
Year 2006-2007. The purpose of Chapter 5.80 is to identify substandard non-owner
occupied/rental property and to ensure rehabilitation of properties that do not meet
minimum building and housing code standards, exterior maintenance standards or are
not safe to occupy. There are, currently, 362 rental properties, including single family
homes, apartment complexes, and duplexes, which are inspected annually. The
owners of these units are obligated under the Program to pay a fee to cover the
inspection service.
DISCUSSION:
Refuse and Sewer Delinquencies
Sections 5.42.120 and 13.08.130 of the Municipal Code identify the financial
responsibility of the property owners and the collection processes for unpaid refuse and
sewer user fees, respectively. Property owners who fail to pay refuse or sewer fees,
pursuant to the Municipal Code, will result in the City pursuing all legal remedies
available to recover the amounts owed. The uncollected fees are reported to the City
by Burrtec for residential and commercial refuse and residential sewer, and by the City
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of Colton for commercial sewer for future collection through assessments on the
property taxes, which are then collected at the same time and in the same manner as
other property taxes.
The list of delinquent refuse and sewer users is shown as Exhibit A of Attachment I, and
is titled “Refuse and Sewer User Fee Delinquent List”.
Non-Owner Occupied/Rental Property Program
The City's Municipal Code for Non-Owner Occupied/Rental Property Program requires
payment of annual inspection fees by owners of rental properties and authorizes re-
inspection fees and fines for non-compliance with the Program. Municipal Code Section
5.80.050 authorizes the City to recover fees through municipal tax lien procedures. The
list of delinquent properties is shown as Exhibit A of Attachment IV, and is titled “Non-
Owner Occupied/Rental Property Program Delinquent Accounts”.
There are 60 delinquent accounts.
Notice
Each year, City staff notifies property owners, via certified mail, of a public hearing to
determine the delinquent fees and fines for delinquent accounts and to provide the
owners with an opportunity to appeal the amounts owed at the City Council public
hearing. The property owners are also given an opportunity to pay the delinquent fees
so they can be removed from the list that is provided to the County Tax Assessor. The
timeline for the City to provide this list to the County is shown in Attachment V, “2020
County Delinquent Account List Timeline.”
Staff recommends that the City Council conduct the Public Hearing to hear any appeals
regarding the delinquent charges and adopt Resolutions for placing delinquent fees for
unpaid refuse, sewer and rental inspection fees upon the County tax rolls.
The list has been updated as of July 10th and will have two more updates prior to being
sent to the County to be included in next year’s assessment.
A list of the properties to be assessed is provided to the San Bernardino County Tax
Collector’s Office. A billing agreement with San Bernardino County for the collection of
special taxes, fees, and assessments for fiscal year 2020-21 must be fully executed and
submitted prior to the August 10th submittal of properties to be assessed. The proposed
agreements for the City and District (Landscaping and Lighting Maintenance District)
are attached to this report and recommended for approval by the City Council
concurrently with the recommended adoption of the two resolutions.
FISCAL IMPACT:
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The adopted Resolutions, with the list of assessments, will be provided to the San
Bernardino County Tax Collector, so the delinquent fees can be added to the property
tax roll. Payments received by the County Tax Collector for the assessments will be
remitted to the City, and placed in the proper accounts as shown below.
ACCOUNT
NO.
DESCRIPTION AMOUNT
10-400-08 GENERAL FUND - Rental Inspection Fees $ 5,728.00
23-302-90 REFUNDABLE DEPOSIT TRUST FUND -
Delinquent Sewer Services / Tax Roll Collection
$ 4,870.77
23-302-90 REFUNDABLE DEPOSIT TRUST FUND -
Delinquent Trash Services/ Tax Roll Collection
$ 132,428.57
ATTACHMENTS:
• I. Resolution 2020 - Trash and Sewer Delinquent Accounts (DOCX)
• II. Exhibit A - Refuse and Sewer User Fee Delinquent List (XLSX)
• III. Resolution 2020 - Rental Inspection Delinquent Accounts (DOCX)
• IV. Non-Owner Occupied/Rental Property Program Delinquent Accounts
(XLSX)
• V. 2020 County Delinquent Account List Timeline (DOCX)
• 2020-21 Special Assessments - City Agreement (PDF)
• 2020-21 Special Assessments - District Agreement (PDF)
APPROVALS:
Todd Nakasaki Completed 07/22/2020 5:44 PM
City Attorney Completed 07/23/2020 12:34 PM
Finance Completed 07/23/2020 3:15 PM
City Manager Completed 07/23/2020 5:31 PM
City Council Pending 07/28/2020 6:00 PM
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RESOLUTION NO. 2020-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF
CALIFORNIA, ADOPTING A REPORT OF DELINQUENT REFUSE
AND SEWER USER FEES AND DIRECTING THAT SUCH
DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE
IMPOSED AS AN ASSESSMENT UPON PROPERTY WITHIN THE
CITY OF GRAND TERRACE
WHEREAS, pursuant to Section 5.42.120 of the Grand Terrace Municipal
Code every person required to arrange for refuse collection or the collection of
recyclable or compostable shall be liable for the service access fees and charges for
such collection, whether or not collection services are utilized; and
WHEREAS, pursuant to Section 5.42.120 of the Grand Terrace Municipal
Code, the owner, occupant or other person responsible for day-to-day operation of
the premises shall make arrangements for collection of refuse to meet the
requirements of this chapter. If service fees and charges are not paid as
required, the owner and occupant each shall be jointly and severally liable for this
payment. The City may collect the fees and charges plus any interest or penalties on
the property tax roll; and
WHEREAS, pursuant to Sections 13.08.050 of the Grand Terrace
Municipal Code, sewer bills shall be sent to the owner, occupant or other
applicant for sewer service of the property to be served. Those parties shall be
responsible for the payment thereof. The property owner, occupant or other party
making application for sewer service may, if they wish, make special arrangements
with the city for bills to be sent to other persons, rather than that applicant.
Thereafter, the parties shall be liable, jointly or severally, for the payment of the sewer
bills; and
WHEREAS, pursuant to Sections 13.08.130 of the Grand Terrace Municipal
Code, delinquent charges, plus penalties, both of which shall be established by
resolution of the City Council, shall constitute a lien upon the real property served; and
WHEREAS, City staff notified property owners, via certified mail, of a public
hearing to determine the delinquent fees for trash and sewer and to provide the
owners with an opportunity to appeal the amounts owed at the City Council public
hearing; and
WHEREAS, the City Clerk shall file with the County Auditor and/or County
Recorder a copy of the report prepared with a statement endorsed on the report over
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his or her signature that the report has been finally adopted by the City Council and
that the County Auditor and/or County Recorder shall enter the amounts of the
charges against the respective lots or parcels of land as they appear on the current
assessment roll.
WHEREAS, the amount of charges shall constitute a lien against the lot or
parcel of land against which the charge has been imposed; and
WHEREAS, the County Tax Collector shall include the amount of the charges
on bills for taxes levied against the respective lots and parcels of land. Thereafter the
amount of charges shall be collected at the same time and in the same manner and
by the same persons as, together with and not separately from, the general taxes for
the City, and shall be delinquent at the same time and thereafter be subject to the
same delinquency penalties.
WHEREAS, the City Council has sufficiently considered all evidence and
testimony presented to them in order to make the following determination.
NOW, THEREFORE, the City Council of the City of Grand Terrace, does
hereby resolve as follows:
Section 1. Based on evidence, testimony and information presented during
the July 28, 2020 public hearing, the accounts set forth in the Delinquent Refuse and
Sewer Users List, attached hereto as Exhibit “A” and incorporated by reference and
which contains a description of each parcel of real property and the amount of
the delinquent refuse and sewer service fees for the fiscal year 2019-2020, are
determined to be delinquent and hereby declared to constitute special assessments
against the respective parcels of land.
Section 2. The Delinquent Refuse and Sewer Users List attached hereto as
Exhibit “A” is hereby approved and adopted.
Section 3. The Finance Director shall file with the Auditor Controller a
copy of the Delinquent Refuse and Sewer Users List, with a statement endorsing
the signature of the City Clerk that it has been fully adopted by the City Council,
together with a certified copy of this Resolution.
Section 4. The Finance Director is hereby authorized and directed to record
with the Auditor Controller assessment liens on the properties described in Exhibit “A”
for the amount of such delinquent fees, and to take any necessary actions related
thereto to effectuate the recordation of said liens.
Section 5. The amounts specified in Exhibit “A” shall be collected on the tax
roll for fiscal year 2020-2021 in the same manner, by the same person, at the same
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time, together with and not separately from, the general taxes.
Section 6. This Resolution shall take effect from and after the date of its
passage and adoption.
PASSED, APPROVED AND ADOPTED by the City Council of Grand
Terrace at a regular meeting held on the 28th day of July, 2020.
____________________________
Darcy McNaboe
Mayor
ATTEST:
___________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
___________________________
Adrian R. Guerra
City Attorney
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EXHIBIT A
ATTACHED
REFUSE AND SEWER USE FEE DELINQUENT LIST
FOR FISCAL YEAR 2019-2020
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Grand Terrace 2020 Updated Delinquent Account List
APN Service Address City Zip Trash Sewer Admin Fees Total Amount
0275083310000 12000 La Cadena Dr Grand Terrace CA 92313 140.70$ 165.18$ 35.00$ 340.88$
0275083320000 12086 La Cadena Dr Grand Terrace CA 92313 26.11$ 30.65$ 35.00$ 91.76$
0275211050000 22000 Vivienda Ave Grand Terrace CA 92313 82.75$ 97.15$ 35.00$ 214.90$
0275212060000 22092 Vivienda Ave Grand Terrace CA 92313 55.37$ 65.01$ 35.00$ 155.38$
0275223120000 21868 Grand Terrace Rd Grand Terrace CA 92313 155.08$ 182.06$ 35.00$ 372.14$
0275223510000 21892 Grand Terrace Rd Grand Terrace CA 92313 649.51$ 762.47$ 35.00$ 1,446.98$
0275223540000 21912 Grand Terrace Rd Grand Terrace CA 92313 18.96$ 22.26$ 35.00$ 76.22$
0275232090000 22033 Vivienda Ave Grand Terrace CA 92313 166.62$ 195.60$ 35.00$ 397.22$
0275241170000 22184 Mcclarren St Grand Terrace CA 92313 65.08$ 76.40$ 35.00$ 176.48$
0275271150000 11954 Vivienda Ct Grand Terrace CA 92313 282.38$ 331.48$ 35.00$ 648.86$
0275271170000 11970 Vivienda Ct Grand Terrace CA 92313 143.29$ 168.22$ 35.00$ 346.51$
0275273070000 22235 Carhart Ave Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
0275282010000 21758 Walnut Ave Grand Terrace CA 92313 68.92$ 80.90$ 35.00$ 184.82$
0275282130000 11818 Burns Ave Grand Terrace CA 92313 111.08$ 130.40$ 35.00$ 276.48$
0275282150000 11842 Burns Ave Grand Terrace CA 92313 173.08$ 203.18$ 35.00$ 411.26$
0275282310000 21811 Vivienda Ave Grand Terrace CA 92313 159.86$ 187.66$ 35.00$ 382.52$
0275321140000 22489 Canal Cir Grand Terrace CA 92313 328.38$ 385.48$ 35.00$ 748.86$
0275321200000 22464 Canal Cir Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
0275331120000 11814 Greenbrier Ln Grand Terrace CA 92313 205.86$ 241.66$ 35.00$ 482.52$
0275331230000 11840 Greenbrier Ln Grand Terrace CA 92313 97.01$ 113.89$ 35.00$ 245.90$
0275331360000 11847 Greenbrier Ln Grand Terrace CA 92313 51.06$ 59.94$ 35.00$ 146.00$
0276181050000 22542 Minona Dr Grand Terrace CA 92313 64.00$ 75.14$ 35.00$ 174.14$
0276181080000 11975 Mount Vernon Ave Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
0276181100000 11951 Mount Vernon Ave Grand Terrace CA 92313 849.75$ 997.54$ 35.00$ 1,882.29$
0276182090000 12028 Arliss Dr Grand Terrace CA 92313 373.36$ 438.29$ 35.00$ 846.65$
0276191120000 22664 Minona Dr Grand Terrace CA 92313 396.44$ 465.39$ 35.00$ 896.83$
0276192090000 22628 Miriam Way Grand Terrace CA 92313 213.50$ 250.64$ 35.00$ 499.14$
0276192130000 22574 Miriam Way Grand Terrace CA 92313 15.47$ 18.16$ 35.00$ 68.63$
0276192210000 11988 Minona Ct Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
0276192250000 12007 Minona Ct Grand Terrace CA 92313 220.99$ 259.43$ 35.00$ 515.42$
0276202450000 12026 Preston St Grand Terrace CA 92313 111.08$ 130.40$ 35.00$ 276.48$
0276213170000 12033 Preston St Grand Terrace CA 92313 166.62$ 195.60$ 35.00$ 397.22$
0276232010000 11826 Eton Dr Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
0276233040000 22854 Miriam Way Grand Terrace CA 92313 190.50$ 223.64$ 35.00$ 449.14$
0276242050000 22820 Minona Dr Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
0276245110000 22688 Fairburn Dr Grand Terrace CA 92313 83.45$ 97.97$ 35.00$ 216.42$
0276247050000 22733 Fairburn Dr Grand Terrace CA 92313 235.39$ 276.33$ 35.00$ 546.72$
0276247120000 22777 Fairburn Dr Grand Terrace CA 92313 15.18$ 17.82$ 35.00$ 68.00$
0276262010000 11868 Arliss Dr Grand Terrace CA 92313 627.50$ 736.64$ 35.00$ 1,399.14$
0276264040000 11895 Kingston St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
0276271030000 22696 Arliss Dr Grand Terrace CA 92313 190.50$ 223.64$ 35.00$ 449.14$
0276271060000 11805 Arliss Way Grand Terrace CA 92313 221.21$ 259.69$ 35.00$ 515.90$
0276282050000 11755 Holly St Grand Terrace CA 92313 134.03$ 157.33$ 35.00$ 326.36$
0276283020000 11833 Kingston St Grand Terrace CA 92313 273.30$ 320.84$ 35.00$ 629.14$
0276283060000 11785 Kingston St Grand Terrace CA 92313 112.30$ 131.84$ 35.00$ 279.14$
0276284050000 11833 Holly St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
0276284100000 11773 Holly St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
0276284130000 11798 Kingston St Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
0276285170000 11756 Holly St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
0276285260000 11868 Holly St Grand Terrace CA 92313 167.50$ 196.64$ 35.00$ 399.14$
0276301040000 23243 Glendora Dr Grand Terrace CA 92313 461.20$ 541.41$ 35.00$ 1,037.61$
0276322080000 23150 Palm Ave Grand Terrace CA 92313 396.99$ 466.04$ 35.00$ 898.03$
0276342020000 22710 Eton Dr Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
0276343140000 22835 Brentwood St Grand Terrace CA 92313 28.16$ 33.05$ 35.00$ 96.21$
0276345010000 22845 Arliss Dr Grand Terrace CA 92313 83.21$ 97.69$ 35.00$ 215.90$
0276352050000 11877 Honey Hill Dr Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
0276401210000 23100 Vista Grande Way Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
0276431060000 23023 Vista Grande Way Grand Terrace CA 92313 221.09$ 259.53$ 35.00$ 515.62$
0276451320000 22840 Grand Terrace Rd Grand Terrace CA 92313 396.99$ 466.04$ 35.00$ 898.03$
0276482050000 12036 Westwood Ln Grand Terrace CA 92313 57.69$ 67.73$ 35.00$ 160.42$
0276531300000 23070 Siskin Ct Grand Terrace CA 92313 198.15$ 232.61$ 35.00$ 465.76$
0276531370000 23033 Merle Ct Grand Terrace CA 92313 328.38$ 385.48$ 35.00$ 748.86$
1167111060000 21582 Main St Grand Terrace CA 92313 83.36$ 97.86$ 35.00$ 216.22$
1167161100000 22011 Rene Ln Grand Terrace CA 92313 56.00$ 65.74$ 35.00$ 156.74$
1167171060000 22081 De Berry St Grand Terrace CA 92313 531.46$ 623.89$ 35.00$ 1,190.35$
1167171100000 12394 Michigan St Grand Terrace CA 92313 108.58$ 127.46$ 35.00$ 271.04$
1167181080000 12452 Michigan St Grand Terrace CA 92313 87.11$ 102.26$ 35.00$ 224.37$
1167191040000 12510 Michigan St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167201240000 12640 Garden Ave Grand Terrace CA 92313 220.58$ 258.94$ 35.00$ 514.52$
1167211320000 12710 Garden Ave Grand Terrace CA 92313 64.92$ 76.22$ 35.00$ 176.14$
1167211490000 22012 Tanager St Grand Terrace CA 92313 23.06$ 27.08$ 35.00$ 85.14$
1167211620000 12741 Sandburg Way Grand Terrace CA 92313 52.50$ 61.64$ 35.00$ 149.14$
1167211630000 12740 Sandburg Way Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
1167211690000 12719 Dickens Ct Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167211700000 12729 Dickens Ct Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167241330000 12247 Pascal Ave Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167241370000 22231 De Soto St Grand Terrace CA 92313 274.86$ 322.66$ 35.00$ 632.52$
1167241510000 12232 Reed Ave Grand Terrace CA 92313 83.32$ 97.82$ 35.00$ 216.14$
1167251180000 12311 Michigan St Grand Terrace CA 92313 313.15$ 367.61$ 35.00$ 715.76$
1167251240000 22255 Mavis St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167251260000 22235 Mavis St Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167251490000 22286 Mavis St Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
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Grand Terrace 2020 Updated Delinquent Account List
1167251500000 12384 Vivienda Ave Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167251550000 12365 Vivienda Ave Grand Terrace CA 92313 397.50$ 466.64$ 35.00$ 899.14$
1167251640000 12338 Vivienda Ave Grand Terrace CA 92313 111.08$ 130.40$ 35.00$ 276.48$
1167261090000 12426 Vivienda Ave Grand Terrace CA 92313 274.86$ 322.66$ 35.00$ 632.52$
1167261140000 12474 Vivienda Ave Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167261600000 12434 Pascal Ave Grand Terrace CA 92313 190.50$ 223.64$ 35.00$ 449.14$
1167261800000 22268 Van Buren St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167271220000 22205 Lark St Grand Terrace CA 92313 46.00$ 54.00$ 35.00$ 135.00$
1167271480000 22255 Lark St Grand Terrace CA 92313 98.50$ 115.64$ 35.00$ 249.14$
1167271600000 12513 Pascal Ave Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167281060000 22255 Dove St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167281080000 22275 Dove St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167281130000 12620 Reed Ave Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167281170000 22264 Dove St Grand Terrace CA 92313 28.28$ 33.20$ 35.00$ 96.48$
1167281230000 22247 Emerald St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167281300000 22220 Emerald St Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167281330000 12636 Pascal Ave Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167281440000 12671 Thomas Ct Grand Terrace CA 92313 67.01$ 78.67$ 35.00$ 180.68$
1167281470000 22195 Emerald St Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
1167281510000 22164 Pico St Grand Terrace CA 92313 365.78$ 429.39$ 35.00$ 830.17$
1167291080000 12741 Vivienda Ave Grand Terrace CA 92313 151.40$ 177.74$ 35.00$ 364.14$
1167291310000 22150 Flamingo St Grand Terrace CA 92313 221.21$ 259.69$ 35.00$ 515.90$
1167291440000 12798 Fremontia Ave Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
1167291600000 12749 Fremontia Ave Grand Terrace CA 92313 274.86$ 322.66$ 35.00$ 632.52$
1167301010000 22200 Main St Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167301040000 12880 Fremontia Ave Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167301160000 22262 Napa Ct Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167301190000 22263 Napa Ct Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167301360000 22245 Ladera St Grand Terrace CA 92313 129.26$ 151.74$ 35.00$ 316.00$
1167301400000 22285 Ladera St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167301410000 22295 Ladera St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167301430000 22111 Ladera St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167301500000 12871 Vivienda Ave Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167301540000 12835 Vivienda Ave Grand Terrace CA 92313 111.08$ 130.40$ 35.00$ 276.48$
1167301650000 22113 Raven Way Grand Terrace CA 92313 40.33$ 47.34$ 35.00$ 122.67$
1167301770000 22110 Ladera St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167311230000 12168 Mount Vernon Ave Grand Terrace CA 92313 221.09$ 259.53$ 35.00$ 515.62$
1167311320000 12168 Mount Vernon Ave Grand Terrace CA 92313 91.67$ 107.61$ 35.00$ 234.28$
1167311340000 12168 Mount Vernon Ave Grand Terrace CA 92313 157.76$ 185.20$ 35.00$ 377.96$
1167311560000 12168 Mount Vernon Ave Grand Terrace CA 92313 31.58$ 37.08$ 35.00$ 103.66$
1167311700000 12168 Mount Vernon Ave Grand Terrace CA 92313 94.75$ 111.23$ 35.00$ 240.98$
1167311720000 12168 Mount Vernon Ave Grand Terrace CA 92313 34.33$ 40.31$ 35.00$ 109.64$
1167321190000 12244 Mirado Ave Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167321270000 22458 De Soto St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167321280000 22468 De Soto St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167321350000 12168 Mount Vernon Ave Grand Terrace CA 92313 47.23$ 55.45$ 35.00$ 137.68$
1167321460000 12168 Mount Vernon Ave Grand Terrace CA 92313 189.51$ 222.47$ 35.00$ 446.98$
1167321480000 12168 Mount Vernon Ave Grand Terrace CA 92313 57.33$ 67.31$ 35.00$ 159.64$
1167321490000 12168 Mount Vernon Ave Grand Terrace CA 92313 46.00$ 54.00$ 35.00$ 135.00$
1167321600000 12168 Mount Vernon Ave Grand Terrace CA 92313 221.09$ 259.53$ 35.00$ 515.62$
1167321650000 12168 Mount Vernon Ave Grand Terrace CA 92313 221.09$ 259.53$ 35.00$ 515.62$
1167321800000 22468 De Berry St Grand Terrace CA 92313 159.86$ 187.66$ 35.00$ 382.52$
1167321820000 12294 Mirado Ave Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
1167322010000 22378 Blue Lupine Cir Grand Terrace CA 92313 70.34$ 82.58$ 35.00$ 187.92$
1167322060000 22371 Blue Lupine Cir Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167322140000 22363 Blue Lupine Cir Grand Terrace CA 92313 274.25$ 321.95$ 35.00$ 631.20$
1167322150000 22365 Blue Lupine Cir Grand Terrace CA 92313 111.08$ 130.40$ 35.00$ 276.48$
1167322260000 22352 Blue Lupine Cir Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167322330000 22338 Blue Lupine Cir Grand Terrace CA 92313 31.58$ 37.08$ 35.00$ 103.66$
1167322410000 22330 Blue Lupine Cir Grand Terrace CA 92313 45.60$ 53.54$ 35.00$ 134.14$
1167322460000 22325 Blue Lupine Cir Grand Terrace CA 92313 53.65$ 62.97$ 35.00$ 151.62$
1167331060000 12354 Mount Vernon Ave Grand Terrace CA 92313 150.83$ 177.06$ 35.00$ 362.89$
1167331140000 12341 Willet Ct Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167331170000 12342 Willet Ct Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167331230000 12385 Willet Ave Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167331400000 12420 Mount Vernon Ave Grand Terrace CA 92313 189.50$ 222.46$ 35.00$ 446.96$
1167341080000 22456 Van Buren St Grand Terrace CA 92313 190.50$ 223.64$ 35.00$ 449.14$
1167341160000 22326 Cardinal St Grand Terrace CA 92313 396.99$ 466.04$ 35.00$ 898.03$
1167341220000 12481 Reed Ave Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
1167342170000 12420 Mount Vernon Ave Grand Terrace CA 92313 189.50$ 222.46$ 35.00$ 446.96$
1167342220000 12420 Mount Vernon Ave Grand Terrace CA 92313 126.33$ 148.31$ 35.00$ 309.64$
1167351080000 12551 Darwin Ave Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167351170000 12580 Mirado Ave Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
1167351260000 22410 Kentfield St Grand Terrace CA 92313 38.30$ 44.96$ 35.00$ 118.26$
1167351350000 22431 Van Buren St Grand Terrace CA 92313 37.21$ 43.69$ 35.00$ 115.90$
1167351400000 12607 Franklin Ct Grand Terrace CA 92313 312.46$ 366.80$ 35.00$ 714.26$
1167351480000 22311 Lark St Grand Terrace CA 92313 24.08$ 28.26$ 35.00$ 87.34$
1167351520000 12553 Reed Ave Grand Terrace CA 92313 69.76$ 81.89$ 35.00$ 186.65$
1167361250000 22407 Franklin St Grand Terrace CA 92313 274.86$ 322.66$ 35.00$ 632.52$
1167361420000 12649 Reed Ave Grand Terrace CA 92313 566.52$ 665.04$ 35.00$ 1,266.56$
1167361450000 12625 Reed Ave Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167371010000 12711 Reed Ave Grand Terrace CA 92313 274.11$ 321.79$ 35.00$ 630.90$
1167371040000 12741 Reed Ave Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167371220000 22401 Pico St Grand Terrace CA 92313 320.97$ 376.80$ 35.00$ 732.77$
2 /4
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Grand Terrace 2020 Updated Delinquent Account List
1167371240000 22381 Pico St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1167371480000 22359 Flamingo St Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167371710000 12791 Darwin Ave Grand Terrace CA 92313 52.50$ 61.64$ 35.00$ 149.14$
1167371730000 12794 Darwin Ave Grand Terrace CA 92313 84.56$ 99.26$ 35.00$ 218.82$
1167371740000 12786 Darwin Ave Grand Terrace CA 92313 111.08$ 130.40$ 35.00$ 276.48$
1167381120000 12823 Darwin Ave Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167381140000 12841 Darwin Ave Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167381220000 22471 Ladera St Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167381300000 22391 Ladera St Grand Terrace CA 92313 409.20$ 480.36$ 35.00$ 924.56$
1167381320000 22371 Ladera St Grand Terrace CA 92313 19.19$ 22.53$ 35.00$ 76.72$
1167381450000 22392 Raven Way Grand Terrace CA 92313 144.50$ 169.64$ 35.00$ 349.14$
1167381550000 22401 Raven Way Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1167381590000 22361 Raven Way Grand Terrace CA 92313 203.26$ 238.61$ 35.00$ 476.87$
1167381690000 22452 Ladera St Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
1178021020000 12126 Country Club Ln Grand Terrace CA 92313 42.08$ 49.40$ 35.00$ 126.48$
1178021130000 12150 Dos Rios Ave Grand Terrace CA 92313 178.88$ 210.00$ 35.00$ 423.88$
1178022050000 22789 Palm Ave Grand Terrace CA 92313 221.09$ 259.53$ 35.00$ 515.62$
1178022530000 22685 Palm Ave Grand Terrace CA 92313 221.09$ 259.53$ 35.00$ 515.62$
1178022650000 22673 Palm Ave Grand Terrace CA 92313 141.62$ 166.25$ 35.00$ 342.87$
1178022690000 22661 Palm Ave Grand Terrace CA 92313 31.58$ 37.08$ 35.00$ 103.66$
1178031050000 12248 Warbler Ave Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
1178031120000 22560 La Paix St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178031160000 22587 La Paix St Grand Terrace CA 92313 248.04$ 291.17$ 35.00$ 574.21$
1178031260000 22578 De Soto St Grand Terrace CA 92313 132.26$ 155.26$ 35.00$ 322.52$
1178031290000 22577 De Soto St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178031480000 22617 De Soto St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178041050000 22740 De Berry St Grand Terrace CA 92313 244.15$ 286.61$ 35.00$ 565.76$
1178041210000 22730 La Paix St Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
1178041270000 22790 La Paix St Grand Terrace CA 92313 112.03$ 131.51$ 35.00$ 278.54$
1178041360000 22734 De Soto St Grand Terrace CA 92313 134.03$ 157.33$ 35.00$ 326.36$
1178041370000 22744 De Soto St Grand Terrace CA 92313 52.27$ 61.37$ 35.00$ 148.64$
1178041470000 12263 Dos Rios Ave Grand Terrace CA 92313 14.72$ 17.29$ 35.00$ 67.01$
1178041510000 22836 De Berry St Grand Terrace CA 92313 121.50$ 142.64$ 35.00$ 299.14$
1178041620000 22843 De Soto St Grand Terrace CA 92313 25.64$ 30.10$ 35.00$ 90.74$
1178041740000 22843 La Paix St Grand Terrace CA 92313 52.50$ 61.64$ 35.00$ 149.14$
1178041780000 22862 La Paix St Grand Terrace CA 92313 21.48$ 25.22$ 35.00$ 81.70$
1178051010000 12205 Dos Rios Ave Grand Terrace CA 92313 54.75$ 64.27$ 35.00$ 154.02$
1178051070000 12113 Dos Rios Ave Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
1178051230000 23071 Hampton Ct Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178071130000 22980 Orangewood Ct Grand Terrace CA 92313 274.86$ 322.66$ 35.00$ 632.52$
1178071500000 23021 Jensen Ct Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178091150000 22833 Finch St Grand Terrace CA 92313 24.08$ 28.26$ 35.00$ 87.34$
1178091240000 22797 Wren St Grand Terrace CA 92313 222.94$ 261.72$ 35.00$ 519.66$
1178091270000 22833 Wren St Grand Terrace CA 92313 259.50$ 304.64$ 35.00$ 599.14$
1178101230000 22551 Thrush St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178101380000 22653 Cardinal St Grand Terrace CA 92313 170.55$ 200.21$ 35.00$ 405.76$
1178101450000 22573 Cardinal St Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1178101470000 22551 Cardinal St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178101600000 22580 Cardinal St Grand Terrace CA 92313 42.08$ 49.40$ 35.00$ 126.48$
1178101640000 22626 Cardinal St Grand Terrace CA 92313 343.97$ 403.79$ 35.00$ 782.76$
1178101660000 22648 Cardinal St Grand Terrace CA 92313 125.91$ 147.81$ 35.00$ 308.72$
1178111040000 22725 Cardinal St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178111050000 22735 Cardinal St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178111360000 22700 Cardinal St Grand Terrace CA 92313 55.54$ 65.20$ 35.00$ 155.74$
1178111590000 22820 Bluebird Ln Grand Terrace CA 92313 266.46$ 312.80$ 35.00$ 614.26$
1178111770000 12400 Quail Ln Grand Terrace CA 92313 166.80$ 195.80$ 35.00$ 397.60$
1178151070000 22540 Kentfield St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178151140000 22585 Kentfield St Grand Terrace CA 92313 189.50$ 222.46$ 35.00$ 446.96$
1178151160000 22561 Kentfield St Grand Terrace CA 92313 236.50$ 277.64$ 35.00$ 549.14$
1178151190000 12554 Warbler Ave Grand Terrace CA 92313 139.00$ 163.18$ 35.00$ 337.18$
1178151380000 22551 Lark St Grand Terrace CA 92313 467.81$ 549.16$ 35.00$ 1,051.97$
1178151400000 22605 Van Buren St Grand Terrace CA 92313 313.15$ 367.61$ 35.00$ 715.76$
1178151510000 22606 Kentfield St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178161350000 22730 Lark St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178161430000 22785 Van Buren St Grand Terrace CA 92313 341.26$ 400.61$ 35.00$ 776.87$
1178161440000 22795 Van Buren St Grand Terrace CA 92313 98.50$ 115.64$ 35.00$ 249.14$
1178171010000 12610 Warbler Ave Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1178171070000 22535 Franklin St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178171170000 22554 Pico St Grand Terrace CA 92313 192.11$ 225.53$ 35.00$ 452.64$
1178171250000 22565 Franklin St Grand Terrace CA 92313 111.08$ 130.40$ 35.00$ 276.48$
1178171310000 12621 Franklin Way Grand Terrace CA 92313 48.71$ 57.19$ 35.00$ 140.90$
1178171360000 12638 Condor Ct Grand Terrace CA 92313 259.50$ 304.64$ 35.00$ 599.14$
1178171580000 22615 Franklin St Grand Terrace CA 92313 90.56$ 106.30$ 35.00$ 231.86$
1178181190000 12685 Oriole Ave Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178181210000 22755 Franklin St Grand Terrace CA 92313 251.79$ 295.59$ 35.00$ 582.38$
1178181270000 12625 Pruitt Ct Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1178201170000 12751 Wilmac Ave Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1178201320000 22635 Tanager St Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1178201350000 22669 Tanager St Grand Terrace CA 92313 127.66$ 149.86$ 35.00$ 312.52$
1178201400000 22668 Tanager St Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
1178201610000 12727 Dutch St Grand Terrace CA 92313 221.21$ 259.69$ 35.00$ 515.90$
1178221320000 22595 Robin Way Grand Terrace CA 92313 74.62$ 87.60$ 35.00$ 197.22$
1178221350000 22600 Robin Way Grand Terrace CA 92313 39.56$ 46.43$ 35.00$ 120.99$
1178221540000 22622 Robin Way Grand Terrace CA 92313 382.15$ 448.61$ 35.00$ 865.76$
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Grand Terrace 2020 Updated Delinquent Account List
1178221570000 22656 Robin Way Grand Terrace CA 92313 20.65$ 24.25$ 35.00$ 79.90$
1178221710000 22554 Main St Grand Terrace CA 92313 336.15$ 394.61$ 35.00$ 765.76$
1178231070000 22820 Raven Way Grand Terrace CA 92313 328.50$ 385.64$ 35.00$ 749.14$
1178231130000 22785 Raven Way Grand Terrace CA 92313 221.21$ 259.69$ 35.00$ 515.90$
1178231280000 22795 Robin Way Grand Terrace CA 92313 190.27$ 223.35$ 35.00$ 448.62$
1178231540000 22700 Robin Way Grand Terrace CA 92313 166.62$ 195.60$ 35.00$ 397.22$
1178231710000 22740 Main St Grand Terrace CA 92313 247.17$ 290.16$ 35.00$ 572.33$
56,779.44$ 66,654.13$ 8,995.00$ 132,428.57$
4 /4
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RESOLUTION NO. 2020-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE
OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT
NON-OWNER OCCUPIED RENTAL PROPERTY PROGRAM
FEES AND FINES AND DIRECTING THAT SUCH
DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND
BE IMPOSED AS A ASSESSMENT LIEN UPON PROPERTY
WITHIN THE CITY OF GRAND TERRACE
WHEREAS, pursuant to Chapter 5.80 of the Grand Terrace Municipal Code
property owners with buildings subject to inspection shall pay a fee in the amount set
forth in Grand Terrace Municipal Code Chapter 4.108 establishing fees and charges
for various municipal services; and
WHEREAS, pursuant to Chapter 5.80 of the Grand Terrace Municipal Code
property owners who fail to pay the required fee the City will recover the amount
of the fee plus accrued interest and penalties utilizing any remedies provided by
law including nuisance abatement or municipal tax lien procedures established by
ordinance or state law; and
WHEREAS, pursuant to Chapter 5.80 of the Grand Terrace Municipal Code
property owners who fail to pay inspection fees will result in the City's pursuit of all
legal remedies available to recover amount of the fees, fines, penalties, and
associated costs; and
WHEREAS, certain property owners, as shown on the last available
assessment roll, have failed to take action to pay the outstanding delinquent balance
owed to the City; and
WHEREAS, City staff notified property owners, via certified mail, of a public
hearing to determine the delinquent fees and fines for annual rental property
inspections and to provide the owners with an opportunity to appeal the amounts
owed at the City Council public hearing; and
WHEREAS, the City notified property owners, via certified mail, of a public
hearing to be held on July 28, 2020 at the Grand Terrace City Council Chambers
located at 22795 Barton Road Grand Terrace, California, to determine the delinquent
fees and to provide property owners with an opportunity to appeal the amounts owed
at the City Council public hearing; and
WHEREAS, the City Council, having considered the delinquent accounts,
together with any objections and protests by property owners, desires to declare
the delinquent accounts as special assessments and cause such accounts to be
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recorded on property tax roll; and
WHEREAS, the City Clerk shall file with the County Auditor and/or County
Recorder a copy of the report prepared with a statement endorsed on the report over
his or her signature that the report has been finally adopted by the City Council and
that the County Auditor and/or County Recorder shall enter the amounts of the
charges against the respective lots or parcels of land as they appear on the current
assessment roll; and
WHEREAS, the amount of charges shall constitute a lien against the lot or
parcel of land against which the charge has been imposed; and
WHEREAS, the County Tax Collector shall include the amount of the charges
on bills for taxes levied against the respective lots and parcels of land. Thereafter the
amount of charges shall be collected at the same time and in the same manner and
by the same persons as, together with and not separately from, the general taxes for
the City, and shall be delinquent at the same time and thereafter be subject to the
same delinquency penalties.
WHEREAS, the City Council has sufficiently considered all evidence and
testimony presented to them in order to make the following determination.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Grand Terrace, as follows:
Section 1. Based on evidence, testimony and information presented during the
July 28, 2020 public hearing, the accounts set forth in the Rental Inspection/Non-Owner
Occupied Property Fee Delinquent List, attached hereto as Exhibit “A” and
incorporated by reference and which contains a description of each parcel of real
property and the amount of the delinquent Rental Inspection/Non-Owner Occupied
Property fee for fiscal year 2019-2020, are determined to be delinquent and hereby
declared to constitute special assessments against the respective parcels of land.
Section 2. The Rental Inspection/Non-Owner Occupied Property Fee
Delinquent List attached hereto as Exhibit “A” is hereby approved and adopted.
Section 3. The Finance Director shall file with the Auditor Controller a copy of
the Rental Inspection/Non-Owner Occupied Property Fee Delinquent List, with a
statement endorsing the signature of the City Clerk that it has been fully adopted by the
City Council, together with a certified copy of this Resolution.
Section 4. The Finance Director is hereby authorized and directed to record
with the Auditor Controller assessment liens on the properties described in Exhibit “A”
for the amount of such delinquent fees, and to take any necessary actions related
F.5.c
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thereto to effectuate the recordation of said liens.
Section 5. The amounts specified in Exhibit “A” shall be collected on the tax
roll for fiscal year 2020-2021 in the same manner, by the same person, at the same
time, together with and not separately from, the general taxes.
Section 6. This Resolution shall take effect from and after the date of its
passage and adoption.
PASSED AND ADOPTED by the City Council of the City of Grand Terrace,
California, at a regular meeting held on the 28th day of July 2020.
____________________________
Darcy McNaboe
Mayor
ATTEST:
___________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
___________________________
Adrian R. Guerra
City Attorney
F.5.c
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EXHIBIT A
ATTACHED
NON-OWNER OCCUPIED/RENTAL PROPERTY PROGRAM DELINQUENT
ACCOUNTS
FOR FISCAL YEAR 2019-2020
F.5.c
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2020 Rentals With Outstanding Balances
Parcel#Account address Current balance
117805152 23044 JENSEN CT $95.00
27530118 22448 CHAPARRAL LN $48.00
117822113 22611 RAVEN WAY $95.00
27524219 22229 MCCLARREN ST $28.50
117820164 22635 PICO ST $95.00
116720106 12630 MICHIGAN ST $95.00
116732108 22451 DE SOTO ST $192.00
116732105 22481 DE SOTO ST $192.00
116732108 22441 DE SOTO ST $192.00
116732129 22482 DE SOTO ST $192.00
116718108 12458 MICHIGAN ST $95.00
116725145 22246 MAVIS ST $47.50
117811171 22830 CARDINAL ST $95.00
117810103 22562 VAN BUREN ST $95.00
117817110 12635 WARBLER AVE $95.00
116733122 12379 WILLET AVE $95.00
117823130 22775 ROBIN WAY $95.00
27530110 22412 TERRACE PINES DR $48.00
27627113 11805 ARLISS LN $95.00
27508334 11919 ROSEDALE AVE $95.00
116727137 12522 PASCAL AVE $95.00
116729148 12762 FREMONTIA AVE $95.00
116737168 12763 DARWIN AVE $95.00
117816168 12535 CRANE ST $47.50
116718110 22040 VAN BUREN ST $95.00
116735114 22415 KENTFIELD ST $28.50
116727149 22254 LARK ST $95.00
117817163 22636 PICO ST $95.00
27628415 11822 KINGSTON ST $95.00
117811184 22825 BLUEBIRD LN $95.00
117817138 12620 CONDOR CT $95.00
117816142 22765 LARK ST $95.00
27522351 21892 GRAND TERRACE RD $95.00
27524225 22307 MCCLARREN ST $192.00
27524225 22303 MCCLARREN ST $95.00
116736146 12615 REED AVE $95.00
27527101 22186 CARHART AVE $95.00
116734129 12405 WILLET AVE $95.00
117815160 22656 LARK ST $95.00
116724154 22156 DE BERRY ST $28.50
27524125 12001 VIVIENDA AVE $95.00
27508214 21480 PALM AVE $144.00
116732171 22396 DE BERRY ST $28.50
116727153 12553 PASCAL AVE $47.50
2019-2020 Non Owner Occupied/Rental Property Program Delinquent Accounts
F.5.d
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2020 Rentals With Outstanding Balances
27628406 11821 HOLLY ST $47.50
27524208 22238 BARTON RD $95.00
116735143 12602 BROWNING CT $95.00
117815146 22664 KENTFIELD ST $28.50
117820117 12751 WILMAC AVE $95.00
27522354 21912 GRAND TERRACE RD $95.00
116729114 12811 VIVIENDA AVE $28.50
117820135 22669 TANAGER ST $95.00
27524105 22196 MCCLARREN ST $96.00
116735161 22307 VAN BUREN ST $95.00
116724156 22164 DE BERRY ST $28.50
27628405 11833 HOLLY ST $47.50
116738112 12823 DARWIN AVE $95.00
117822130 22575 ROBIN WAY $95.00
27530125 12005 ASPEN CIR $240.00
27530123 12012 ASPEN CIR $240.00
$5,728.00
F.5.d
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COUNTY DELINQUENT UTILITY ACCOUNT LIST TIMELINE
SPECIAL ASSESSMENT
July 13, 2020 - the City will submit a Preliminary List of Special Assessments to the County for
delinquent accounts. Delinquent accounts that have paid as of July 3nd will be
excluded from the Preliminary List.
July 28, 2020 - the City will hold a Public Hearing for delinquent trash, sewer, and rental
inspection fees. Delinquent Utility Accounts that have not been paid as of July
16th will be reflected on the list in the Council Agenda. To be excluded from this
list, payment must be received no later than July 16th.
August 10, 2020 - the City will submit the First List of Special Assessments to the County for
delinquent accounts. Delinquent accounts that have paid as of July 29th will be
excluded from the First Submission List.
August 31, 2020 - the City will submit the Final Corrected List of Special Assessments to the County
for delinquent accounts. Delinquent accounts that have paid as of August 18th will
be excluded from the Final Corrected List.
*All payments received require up to five business days to process
F.5.e
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AGCY____
AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
AGREEMENT FOR COLLECTION OF SPECIAL
TAXES, FEES, AND ASSESSMENTS
FISCAL YEAR 2020-21
THIS AGREEMENT is made and entered into this _____ day of _________________, 2020,
by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as “County” and
the_______________________________, hereinafter referred to as “City”.
WITNESSETH:
WHEREAS, Government Code Sections 29304 and 51800 authorize the County to
recoup its collection costs when the County collects taxes, fees, or assessments for any city,
school district, special district, zone or improvement district thereof; and
WHEREAS, the City and County have determined that it is in the public interest that
the County, when requested by City, collect on the County tax rolls the special taxes, fees, and
assessments for City.
NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:
1. County agrees, when requested by City as hereinafter provided to collect on the
County tax rolls the special taxes, fees, and assessments of City, and of each zone or
improvement district thereof.
2. When County is to collect City’s special taxes, fees, and assessments, City agrees
to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4TH floor, San Bernardino, CA
92415) of the County on or before the 10th day of August of each fiscal year of the Assessor’s
parcel numbers and the amount of each special tax, fee, or assessment to be so collected. Any
such notice, in order to be effective, must be received by the Auditor-Controller by said date.
3. County may charge City an amount per parcel for each special tax, fee, or
assessment that is to be collected on the County tax rolls by the County for the City, not to
exceed County’s actual cost of collection.
4. City warrants that the taxes, fees, or assessments imposed by City and
collected pursuant to this Agreement comply with all requirements of state law, including but
not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218).
5. City hereby releases and forever discharges County and its officers, agents,
and employees from any and all claims, demands, liabilities, costs and expenses, damages,
causes of action, and judgments, in any manner arising out of City’s responsibility under this
agreement, or other action taken by City in establishing a special tax, fee, or assessment and
F.5.f
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implementing collection of special taxes, fees or assessments as contemplated in this
agreement.
6. The County Auditor-Controller has not determined the validity of the taxes or
assessments to be collected pursuant to this contract, and the undersigned City hereby
assumes any and all responsibility for making such a determination. The undersigned City
agrees to indemnify, defend, and hold harmless the County and its authorized officers,
employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or
liability arising out of this contract or the imposition of the taxes or assessments collected
pursuant to this contract, and for any costs or expenses incurred by the County on account of
any claim therefore, except where such indemnification is prohibited by law. If any judgment
is entered against County or any other indemnified party as a result of action taken to
implement this Agreement, City agrees that County may offset the amount of any judgment
paid by County or by any indemnified party from any monies collected by County on City’s
behalf, including property taxes, special taxes, fees, or assessments. County may, but is not
required to, notify City of its intent to implement any offset authorized by this paragraph.
7. City agrees that its officers, agents and employees will cooperate with County
by answering inquiries made to City by any person concerning City’s special tax, fee, or
assessment, and City agrees that is officers, agents, and employees will not refer such
individuals making inquiries to County officers or employees for response.
8. City shall not assign or transfer this agreement or any interest herein and any
such assignment or transfer or attempted assignment or transfer of this agreement or any
interest herein by City shall be void and shall immediately and automatically terminate this
agreement
9. This agreement shall be effective for the 2020-21 fiscal year.
10. Either party may terminate this agreement for any reason upon 30 days written
notice to the other party. The County Auditor-Controller shall have the right to exercise
County’s right and authority under this contract including the right to terminate the contract.
11. County’s waiver of breach of any one term, covenant, or other provision of this
agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or
provision waived.
12. Each person signing this agreement represents and warrants that he or she has
been fully authorized to do so.
F.5.f
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AGCY____
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the
day and year first above written.
City: _______________________________
By: _______________________________
Printed Name: _______________________________
Title: _______________________________
Date: _______________________________
ENSEN MASON CPA, CFA,
AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
SAN BERNARDINO COUNTY
By Authorized Deputy: _______________________________
Printed Name: Linda Santillano__________________
Title: Chief Deputy, Property Tax_________
Date: _______________________________
F.5.f
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AGCY____
AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
AGREEMENT FOR COLLECTION OF SPECIAL
TAXES, FEES, AND ASSESSMENTS
FISCAL YEAR 2020-21
THIS AGREEMENT is made and entered into this _____ day of _________________, 2020,
by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as “County” and
the_______________________________, hereinafter referred to as “District”.
WITNESSETH:
WHEREAS, Government Code Sections 29304 and 51800 authorize the County to
recoup its collection costs when the County collects taxes, fees, or assessments for any city,
school district, special district, zone or improvement district thereof; and
WHEREAS, the District and County have determined that it is in the public interest that
the County, when requested by District, collect on the County tax rolls the special taxes, fees,
and assessments for District.
NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:
1. County agrees, when requested by District as hereinafter provided to collect on
the County tax rolls the special taxes, fees, and assessments of District, and of each zone or
improvement District thereof.
2. When County is to collect District’s special taxes, fees, and assessments, District
agrees to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4TH floor, San
Bernardino, CA 92415) of the County on or before the 10th day of August of each fiscal year of
the Assessor’s parcel numbers and the amount of each special tax, fee, or assessment to be so
collected. Any such notice, in order to be effective, must be received by the Auditor-Controller by
said date.
3. County may charge District an amount per parcel for each special tax, fee, or
assessment that is to be collected on the County tax rolls by the County for the District, not to
exceed County’s actual cost of collection.
4. District warrants that the taxes, fees, or assessments imposed by District and
collected pursuant to this Agreement comply with all requirements of state law, including but
not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218).
5. District hereby releases and forever discharges County and its officers, agents,
and employees from any and all claims, demands, liabilities, costs and expenses, damages,
causes of action, and judgments, in any manner arising out of District’s responsibility under
F.5.g
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AGCY____
this agreement, or other action taken by District in establishing a special tax, fee, or
assessment and implementing collection of special taxes, fees or assessments as
contemplated in this agreement.
6. The County Auditor-Controller has not determined the validity of the taxes or
assessments to be collected pursuant to this contract, and the undersigned District hereby
assumes any and all responsibility for making such a determination. The undersigned District
agrees to indemnify, defend, and hold harmless the County and its authorized officers,
employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or
liability arising out of this contract or the imposition of the taxes or assessments collected
pursuant to this contract, and for any costs or expenses incurred by the County on account of
any claim therefore, except where such indemnification is prohibited by law. If any judgment
is entered against County or any other indemnified party as a result of action taken to
implement this Agreement, District agrees that County may offset the amount of any judgment
paid by County or by any indemnified party from any monies collected by County on District’s
behalf, including property taxes, special taxes, fees, or assessments. County may, but is not
required to, notify District of its intent to implement any offset authorized by this paragraph.
7. District agrees that its officers, agents and employees will cooperate with
County by answering inquiries made to District by any person concerning District’s special tax,
fee, or assessment, and District agrees that its officers, agents, and employees will not refer
such individuals making inquiries to County officers or employees for response.
8. District shall not assign or transfer this agreement or any interest herein and
any such assignment or transfer or attempted assignment or transfer of this agreement or any
interest herein by District shall be void and shall immediately and automatically terminate this
agreement
9. This agreement shall be effective for the 2020-21 fiscal year.
10. Either party may terminate this agreement for any reason upon 30 days written
notice to the other party. The County Auditor-Controller shall have the right to exercise
County’s right and authority under this contract including the right to terminate the contract.
11. County’s waiver of breach of any one term, covenant, or other provision of this
agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or
provision waived.
12. Each person signing this agreement represents and warrants that he or she has
been fully authorized to do so.
F.5.g
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AGCY____
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the
day and year first above written.
District: _______________________________
By: _______________________________
Printed Name: _______________________________
Title: _______________________________
Date: _______________________________
ENSEN MASON CPA, CFA,
AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
SAN BERNARDINO COUNTY
By Authorized Deputy: _______________________________
Printed Name: Linda Santillano__________________
Title: Chief Deputy, Property Tax _________
Date: _______________________________
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AGENDA REPORT
MEETING DATE: July 28, 2020 Council Item
TITLE: Accept CARES Act Funding of $153,425 and Authorize
Expenditures of Said Funding for COVID Related Purposes
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: 1. Receive the City’s share of CARES Act funding of
$153,425; and
2. Approve the revenue and expenditure appropriations to
avail of these funds in order to cover expenditures in
response to COVID-19.
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensuring Fiscal Viability by commitment to a
balanced budget by identifying additional revenue sources and ensure appropriate cost
recovery for services.
BACKGROUND:
Governor Newsom signed the 2020-21 state budget, directing the State to distribute its
$9.5 billion Coronavirus Relief Funds provided under the Coronavirus Aid, Relief, and
Economic Security (CARES) Acts. The CARES Act is a $3.3 trillion economic stimulus
bill passed by the U.S. Congress and signed into law by President Trump, in response
to the economic fallout of the COVID-19 pandemic.
Of the $9.5 billion, $500 million will be disbursed to cities and $1.3 billion to counties.
The funding can be used to cover expenditures in response to COVID-19, including the
FEMA Public Assistance non-federal cost share.
The $500 million disbursement for cities will be divided into two subsections based on
population:
✓ $225 million will be allocated to cities with populations greater than 300,000
(provided they did not receive a direct allocation from the federal CARES Act).
✓ $275 million will be provided to cities with populations less than 300,000, and no
city will receive less than $50,000.
Allocations will be based on population and recipients are “encouraged to prioritize
these funds to support efforts by counties and Continuums of Care to address the
impact of the COVID-19 pandemic on people experiencing homelessness.”
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Funding is contingent on adherence to federal guidance, the state’s stay-at-home
orders, and other health requirements as directed in executive orders, statutes, and all
State Department of Public Health orders, directives, and guidance issued in response
to the COVID-19 pandemic.”
DISCUSSION:
The Department of Finance has issued an application for cities to receive their direct
allocation from the approved $500 million of city CARES Act funding. The funds are to
be used for responses to the coronavirus. The calculation for cities less than 300,000 is
approximately $12 per resident. Based on this formula, Grand Terrace is set to receive
$153,425.
The State’s action to distribute a portion of its CARES ACT funding to cities left out of
the initial federal distribution because of population criteria, is a welcome relief to cities
fighting to slow the spread of COVID-19 throughout the County. While the City relies on
various County and State agencies to provide valuable information to allow managers to
make important local decisions, the CARES ACT Funding will afford the City an
opportunity to assist our local businesses with resources to address the ever changing
environment associated with the COVID-19 Virus.
Subdivision (d) of Control Section 11.90 of the Budget Act of 2020 requires that the
funds be used to support programs, activities and expenses that promote public health
and safety in response to the COVID-19 public health emergency, which may include,
but is not limited to:
• Local public safety, including implementation of social distancing guidelines in
public facilities;
• Local public health, including testing and contact tracing;
• Services for vulnerable populations, including increase caseload;
• K-12 learning loss mitigation;
• Public health, behavioral health and health and human services;
• To offset or reduce General Fund appropriations in the 2019-20 and 2020-21
fiscal years that were incurred to support COVID-19 responses.
Staff recommends the City Council prioritize the use of CARES ACT Funding from the
State of California to the City of Grand Terrace in the following manner:
Category Value
Economic Development $35,000
Local Business Assistance $50,000
Reimbursements $48,000
Rapid Quarterly Testing of Staff $15,000
Public Education and Community Outreach $5,000
Total $153,000
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The allocation of CARES ACT Funding into these categories will assist the City with:
a. Moving developments forward that were impacted or stalled because of COVID-
19;
b. Small Businesses programs to allow small business to remain open within a
changing business climate;
c. Keeping City Hall open for business by providing Rapid Testing on a quarterly
bases for City Hall staff and policy makers;
d. Reimbursements for action taken during the COVId-19 epidemic;
e. Continues to inform public of the every changing COVID-19 regulations.
The CARES ACT Funding must be used for COVID-19 related expenses between
March – October of 2020.
Staff has attached the City Funding Table to show Grand Terrace’s allocation.
FISCAL IMPACT:
Approve the revenue and expenditure appropriations as shown in the table below:
Fund Category Proposed
Appropriation
REVENUE
90-XXX Cares Act Funding $153,425
Total Revenues $153,425
EXPENDITURE
90-120-250-001 Economic Development $35,000
90-120-250-002 Local Business Assistance $50,000
90-120-250-003 Reimbursements $48,000
90-120-250-004 Rapid Quarterly Testing of Staff $15,000
90-120-250-005 Public Education and Community
Outreach
$5,000
Total Expenditures $153,000
Net (Revenue Less Expense) $425
ATTACHMENTS:
• CARES Act City Funding Table (PDF)
APPROVALS:
Cynthia A. Fortune Completed 07/23/2020 4:52 PM
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Finance Completed 07/23/2020 4:53 PM
City Attorney Completed 07/23/2020 5:35 PM
City Manager Completed 07/23/2020 6:02 PM
City Council Pending 07/28/2020 6:00 PM
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Cities Allocations1 Cities Allocations1 Cities Allocations1
Adelanto 440,336$ Capitola 124,805$ El Cerrito 308,098$
Agoura Hills 253,931$ Carlsbad 1,413,290$ El Monte 1,440,602$
Alameda 1,003,970$ Carmel-by-the-Sea 50,000$ El Paso de Robles 385,490$
Albany 233,818$ Carpinteria 164,649$ El Segundo 207,148$
Alhambra 1,071,632$ Carson 1,149,617$ Elk Grove 2,174,997$
Aliso Viejo 617,900$ Cathedral City 661,559$ Emeryville 151,845$
Alturas 50,000$ Ceres 597,972$ Encinitas 767,782$
Amador 50,000$ Cerritos 617,283$ Escalon 92,332$
American Canyon 257,277$ Chico 1,362,210$ Escondido 1,889,210$
Anaheim 30,480,113$ Chino 1,100,241$ Etna 50,000$
Anderson 131,756$ Chino Hills 1,017,515$ Eureka 329,656$
Angels City 50,907$ Chowchilla 224,668$ Exeter 136,189$
Antioch 1,389,299$ Chula Vista 3,360,914$ Fairfax 91,356$
Apple Valley 918,553$ Citrus Heights 1,084,214$ Fairfield 1,444,380$
Arcadia 706,404$ Claremont 442,114$ Farmersville 140,745$
Arcata 221,792$ Clayton 139,979$ Ferndale 50,000$
Arroyo Grande 218,384$ Clearlake 176,527$ Fillmore 192,195$
Artesia 203,604$ Cloverdale 113,754$ Firebaugh 98,542$
Arvin 267,649$ Clovis 1,471,470$ Folsom 1,007,649$
Atascadero 371,118$ Coachella 582,612$ Fontana 2,629,939$
Atherton 86,813$ Coalinga 212,358$ Fort Bragg 91,702$
Atwater 387,428$ Colfax 50,000$ Fort Jones 50,000$
Auburn 180,194$ Colma 50,000$ Fortuna 149,684$
Avalon 50,000$ Colton 668,202$ Foster City 407,863$
Avenal 162,846$ Colusa 76,244$ Fountain Valley 689,933$
Azusa 613,134$ Commerce 158,883$ Fowler 79,688$
Bakersfield 33,502,406$ Compton 1,210,414$ Fremont 2,891,945$
Baldwin Park 941,494$ Concord 1,606,893$ Fullerton 1,751,601$
Banning 384,304$ Corcoran 263,019$ Galt 319,161$
Barstow 299,640$ Corning 94,085$ Garden Grove 2,158,291$
Beaumont 635,569$ Corona 2,077,380$ Gardena 752,397$
Bell 451,053$ Coronado 263,994$ Gilroy 704,824$
Bell Gardens 524,123$ Corte Madera 124,879$ Glendale 2,535,249$
Bellflower 964,435$ Costa Mesa 1,417,179$ Glendora 642,878$
Belmont 331,064$ Cotati 93,011$ Goleta 397,862$
Belvedere 50,000$ Covina 603,108$ Gonzales 105,025$
Benicia 335,533$ Crescent City 82,392$ Grand Terrace 153,425$
Berkeley 1,513,511$ Cudahy 298,455$ Grass Valley 158,846$
Beverly Hills 417,024$ Culver City 490,243$ Greenfield 225,755$
Big Bear Lake 64,279$ Cupertino 735,259$ Gridley 79,046$
Biggs 50,000$ Cypress 608,368$ Grover Beach 163,155$
Bishop 50,000$ Daly City 1,347,591$ Guadalupe 99,777$
Blue Lake 50,000$ Dana Point 409,258$ Gustine 72,539$
Blythe 237,744$ Danville 541,743$ Half Moon Bay 153,487$
Bradbury 50,000$ Davis 854,212$ Hanford 732,790$
Brawley 337,682$ Del Mar 52,698$ Hawaiian Gardens 180,873$
Brea 563,387$ Del Rey Oaks 50,000$ Hawthorne 1,073,003$
Brentwood 804,021$ Delano 654,793$ Hayward 1,979,381$
Brisbane 57,204$ Desert Hot Springs 366,216$ Healdsburg 149,264$
Buellton 67,465$ Diamond Bar 705,972$ Hemet 1,051,667$
Buena Park 1,012,440$ Dinuba 320,951$ Hercules 315,222$
Burbank 1,307,080$ Dixon 246,597$ Hermosa Beach 242,177$
Burlingame 371,871$ Dorris 50,000$ Hesperia 1,190,177$
Calabasas 298,714$ Dos Palos 68,477$ Hidden Hills 50,000$
Calexico 504,948$ Downey 1,401,758$ Highland 683,080$
California City 174,848$ Duarte 267,599$ Hillsborough 140,980$
Calimesa 115,186$ Dublin 811,404$ Hollister 501,862$
Calipatria 84,491$ Dunsmuir 50,000$ Holtville 78,515$
Calistoga 66,032$ East Palo Alto 380,218$ Hughson 90,109$
Camarillo 867,522$ Eastvale 820,010$ Huntington Beach 2,485,243$
Campbell 522,136$ El Cajon 1,288,954$ Huntington Park 734,840$
Canyon Lake 135,818$ El Centro 563,733$ Huron 90,122$
$500 Million Coronavirus Relief Fund Allocations to Cities
(Whole dollars)
1Excludes cities that received direct federal allocation through the CARES Act (6 cities). Allocations use May 2020 Population Estimates.
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$500 Million Coronavirus Relief Fund Allocations to Cities
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Cities Allocations1 Cities Allocations1 Cities Allocations1
Imperial 245,794$ Maricopa 50,000$ Pasadena 1,788,383$
Imperial Beach 346,399$ Marina 275,600$ Patterson 284,898$
Indian Wells 66,712$ Martinez 458,153$ Perris 990,252$
Indio 1,120,515$ Marysville 153,401$ Petaluma 763,954$
Industry 50,000$ Maywood 344,534$ Pico Rivera 782,487$
Inglewood 1,382,521$ McFarland 177,651$ Piedmont 141,412$
Ione 98,876$ Mendota 154,512$ Pinole 240,831$
Irvine 3,478,274$ Menifee 1,198,820$ Pismo Beach 100,493$
Irwindale 50,000$ Menlo Park 435,286$ Pittsburg 917,651$
Isleton 50,000$ Merced 1,088,029$ Placentia 635,803$
Jackson 60,007$ Mill Valley 181,182$ Placerville 135,572$
Jurupa Valley 1,322,168$ Millbrae 281,910$ Pleasant Hill 423,099$
Kerman 196,937$ Milpitas 962,595$ Pleasanton 981,153$
King City 182,701$ Mission Viejo 1,163,927$ Plymouth 50,000$
Kingsburg 159,068$ Modesto 2,745,200$ Point Arena 50,000$
La Canada Flintridge 252,635$ Monrovia 468,388$ Pomona 1,911,546$
La Habra 782,450$ Montague 50,000$ Port Hueneme 291,479$
La Habra Heights 67,428$ Montclair 487,588$ Porterville 736,568$
La Mesa 740,408$ Monte Sereno 50,000$ Portola 50,000$
La Mirada 603,491$ Montebello 784,586$ Portola Valley 56,883$
La Palma 191,282$ Monterey 347,819$ Poway 609,183$
La Puente 500,898$ Monterey Park 749,891$ Rancho Cordova 967,781$
La Quinta 502,034$ Moorpark 447,929$ Rancho Cucamonga 2,167,193$
La Verne 411,160$ Moraga 209,235$ Rancho Mirage 236,003$
Lafayette 316,136$ Moreno Valley 2,578,550$ Rancho Palos Verdes 515,258$
Laguna Beach 275,872$ Morgan Hill 573,574$ Rancho Santa Margarita 602,454$
Laguna Hills 389,033$ Morro Bay 125,793$ Red Bluff 175,885$
Laguna Niguel 806,465$ Mount Shasta 50,000$ Redding 1,132,763$
Laguna Woods 200,554$ Mountain View 1,015,823$ Redlands 876,054$
Lake Elsinore 783,463$ Murrieta 1,426,847$ Redondo Beach 827,184$
Lake Forest 1,045,938$ Napa 978,856$ Redwood City 1,071,163$
Lakeport 57,748$ National City 766,745$ Reedley 320,001$
Lakewood 986,770$ Needles 64,798$ Rialto 1,290,930$
Lancaster 1,996,519$ Nevada City 50,000$ Richmond 1,373,211$
Larkspur 151,289$ Newark 604,590$ Ridgecrest 362,388$
Lathrop 331,311$ Newman 147,079$ Rio Dell 50,000$
Lawndale 404,974$ Newport Beach 1,059,137$ Rio Vista 123,311$
Lemon Grove 327,520$ Norco 340,336$ Ripon 196,690$
Lemoore 327,310$ Norwalk 1,305,302$ Riverbank 309,049$
Lincoln 608,924$ Novato 663,066$ Riverside 27,991,888$
Lindsay 162,414$ Oakdale 283,947$ Rocklin 868,621$
Live Oak 113,594$ Oakland 36,994,706$ Rohnert Park 531,779$
Livermore 1,134,220$ Oakley 524,272$ Rolling Hills 50,000$
Livingston 185,849$ Oceanside 2,189,579$ Rolling Hills Estates 99,592$
Lodi 838,741$ Ojai 93,307$ Rosemead 671,227$
Loma Linda 302,937$ Ontario 2,257,932$ Roseville 1,792,347$
Lomita 253,721$ Orange 1,729,401$ Ross 50,000$
Lompoc 540,632$ Orange Cove 116,754$ Salinas 2,002,977$
Long Beach 40,280,494$ Orinda 234,707$ San Anselmo 157,512$
Loomis 85,047$ Orland 102,765$ San Bernardino 2,691,008$
Los Alamitos 142,819$ Oroville 240,028$ San Bruno 561,227$
Los Altos 381,230$ Oxnard 2,547,855$ San Buenaventura 1,312,204$
Los Altos Hills 103,876$ Pacific Grove 188,479$ San Carlos 372,204$
Los Banos 517,629$ Pacifica 473,278$ San Clemente 797,390$
Los Gatos 388,181$ Palm Desert 654,225$ San Dimas 419,123$
Loyalton 50,000$ Palm Springs 585,587$ San Fernando 311,234$
Lynwood 879,968$ Palmdale 1,935,252$ San Gabriel 495,169$
Madera 807,688$ Palo Alto 854,743$ San Jacinto 630,049$
Malibu 144,708$ Palos Verdes Estates 162,859$ San Joaquin 51,142$
Mammoth Lakes 97,036$ Paradise 57,180$ San Juan Bautista 50,000$
Manhattan Beach 435,236$ Paramount 684,784$ San Juan Capistrano 448,423$
Manteca 1,047,037$ Parlier 196,196$ San Leandro 1,085,683$
1Excludes cities that received direct federal allocation through the CARES Act (6 cities). Allocations use May 2020 Population Estimates.
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$500 Million Coronavirus Relief Fund Allocations to Cities
(Whole dollars)
Cities Allocations1 Cities Allocations1
San Luis Obispo 566,980$ Tracy 1,184,473$
San Marcos 1,200,252$ Trinidad 50,000$
San Marino 161,587$ Truckee 200,369$
San Mateo 1,272,829$ Tulare 837,555$
San Pablo 387,860$ Tulelake 50,000$
San Rafael 738,445$ Turlock 917,355$
San Ramon 1,026,269$ Tustin 992,487$
Sand City 50,000$ Twentynine Palms 361,252$
Sanger 335,657$ Ukiah 198,307$
Santa Ana 28,580,208$ Union City 909,206$
Santa Barbara 1,154,593$ Upland 973,127$
Santa Clara 1,594,064$ Vacaville 1,220,576$
Santa Clarita 2,740,224$ Vallejo 1,470,087$
Santa Cruz 795,452$ Vernon 50,000$
Santa Fe Springs 225,891$ Victorville 1,561,073$
Santa Maria 1,326,168$ Villa Park 71,194$
Santa Monica 1,140,344$ Visalia 1,711,918$
Santa Paula 375,217$ Vista 1,270,866$
Santa Rosa 2,143,808$ Walnut 369,537$
Santee 716,121$ Walnut Creek 874,918$
Saratoga 383,132$ Wasco 356,635$
Sausalito 89,541$ Waterford 109,815$
Scotts Valley 144,375$ Watsonville 636,063$
Seal Beach 308,580$ Weed 50,000$
Seaside 414,086$ West Covina 1,308,784$
Sebastopol 95,629$ West Hollywood 447,003$
Selma 301,715$ West Sacramento 670,795$
Shafter 252,388$ Westlake Village 101,395$
Shasta Lake 131,583$ Westminster 1,141,134$
Sierra Madre 133,547$ Westmorland 50,000$
Signal Hill 144,610$ Wheatland 50,000$
Simi Valley 1,544,811$ Whittier 1,071,743$
Solana Beach 170,860$ Wildomar 459,103$
Soledad 312,395$ Williams 66,996$
Solvang 68,675$ Willits 62,625$
Sonoma 136,436$ Willows 76,651$
Sonora 58,241$ Windsor 348,782$
South El Monte 261,809$ Winters 89,875$
South Gate 1,197,709$ Woodlake 95,974$
South Lake Tahoe 278,119$ Woodland 749,990$
South Pasadena 314,333$ Woodside 70,082$
South San Francisco 838,111$ Yorba Linda 847,631$
St Helena 74,984$ Yountville 50,000$
Stanton 482,489$ Yreka 96,135$
Stockton 27,170,185$ Yuba City 869,954$
Suisun City 359,536$ Yucaipa 687,883$
Sunnyvale 1,932,363$ Yucca Valley 274,551$
Susanville 169,366$
Sutter Creek 50,000$
Taft 107,173$
Tehachapi 157,525$
Tehama 50,000$
Temecula 1,382,508$
Temple City 446,349$
Thousand Oaks 1,561,715$
Tiburon 117,792$
Torrance 1,797,076$
1Excludes cities that received direct federal allocation through the CARES Act (6 cities). Allocations use May 2020 Population Estimates.
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AGENDA REPORT
MEETING DATE: July 28, 2020 Council Item
TITLE: Authorization to Use CARES Act Funds Toward Building
Permit Fees for the Development of Taco Bell Restaurant on
the Corner of Barton Road and Vivienda/Commerce Way
and Authorization to Negotiate Economic Development
Agreement for Sales Tax Rebate Program for Taco Bell
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: 1. Approve in an amount not to exceed $35,000 the use
of CARES ACT Funds or Redevelopment Bond Proceeds to
be used towards City Building Permit Fees for the Proposed
Taco Bell; and
2. Direct the City Manager to negotiate the terms of an
Economic Incentive Agreement with SERJ Taco California,
which includes a 5 Year Sales Tax Rebate Program; and
3. Authorize the City Attorney to draft the agreement
accordingly for final approval by the City Council at a future
meeting.
2030 VISION STATEMENT:
This staff report supports the City Council’s 2030 Vison Goal #3: Promote Economic
Development by developing proactive economic development plan to attract new
business and invest in infrastructure needed to support business attraction and
retention.
BACKGROUND:
On December 12, 2019, the Planning Commission approved Site and Architectural
Review (SA 19-08) to establish a Taco Bell drive-thru restaurant on a 0.56-acre lot
project at 22172 Barton Road at the new main intersection of Barton Road and
Vivienda/Commerce Way. The intersection is the byproduct of the now complete
$105,000,000 Barton Road Interchange Project. Once the developer received approval
for the project, they have one (1) year from approval to pull a building permit and six (6)
months from pulling the building permit to break ground.
The Developer applied for building permits on March 24, 2020 and shortly after that
California was hit with the COVID-19 pandemic. Due to the COVID-19 pandemic, the
franchisee decided to pull out of the project.
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However, Taco Bell Corporate assigned the site to another franchisee. City staff and
Taco Bell Corporate met with the new franchisee at the site in May 2020. While the new
franchisee was interested in the site, he started his due diligence and learned of
approximately $60,000 in permit fees (approximately $35,000 from the City of Grand
Terrace) with overall construction costs of approximately $2,000,000. After completing
the due diligence, the franchisee was concerned that repayment of a construction loan
and annual lease payment for 20 years would leave the project saddled with a negative
cash flow for many years. The franchisee based his assumption on average sales of a
new Taco Bell of approximately $1.2 million. After receiving some reduction in the
monthly lease payment, the franchisee was still unsure if the project was worth the risk.
DISCUSSION:
Staff engaged the property owner and the franchisee to try and facilitate a solution. Staff
determined that, if Taco Bell were built in the City of Grand Terrace, and the new
store’s projected sales volume was approximately $1.2 million in the first year, the City
would receive $12,000 a year in annual sales tax. If the number grows to the average
sales of a Taco Bell facility ($1.6 million) the City would receive approximately
$16,000. In addition, if building improvements are estimated at $2,000,000, and the
current value of the land is $750,000, the City would receive $5,500 in property taxes
annually. Therefore, a Taco Bell could generate approximately $17,000 - $21,000 in
annual revenue for the City. In addition, a Taco Bell will employ 35 people (20 Full
Time Equivalent positions).
Sales Sales Taxes Property Taxes Total Revenue
$1.2 M $12,000 $5,500 $17,500
$1.6 M $16,000 $5,500 $21,500
Staff believes it would be in the City’s best interest to waive City building fees of
approximately $35,000 and enter a sales tax rebate program with the franchisee. The
franchisee would receive a sales tax rebate of $8,300 for a 5-year period or until sales
exceed $1.5 million. The City would still see a net gain in revenue of $9,200 - $13,000
versus the property remaining vacant.
State law requires any City expenditures and/or waiver of revenue to serve a public
benefit/purpose. Here, as described above, the City would benefit greatly from a Taco
Bell franchise in the City. Taco Bell will: i) result in development of a vacant parcel; ii)
bring a well-established restaurant franchise to the community which could generate
interest in Grand Terrace from other national franchises; iii) provide property taxes and
sales taxes to the City that can be used to be used for general municipal purposes;
and iv) create employment opportunities for as many as 35 people. Thus, waiving
building fees and providing a sales tax rebate will result in Taco Bell opening in the
City and providing these great benefits.
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In the 2020-21 State Budget, Governor Newsom allocated $500,000,000 of the State’s
federal allocation of CARES ACT funds to local jurisdictions (Attachment I)). Staff
anticipates that an acceptable use of CARES ACT funds is economic development;
therefore, staff would like to use approximately $35,000 in CARES ACT funds to pay
Building Permit Fees associated with the Taco Bell development. However, if it is
determined that CARES ACT Funding is disallowed, then staff will explore other funding
options for the $35,000, including, but not limited to, Bond Proceeds from either the
Mount Vernon Slope Project or Michigan Street Sidewalk program (Attachment II).
Approval of this Economic Incentive Program creates synergy for future development on
Barton Road and represents the first new development post Barton Road Interchange
Project. This project is also identified as a Top Priority in the City Council Priority
Project list (Attachment III).
Staff is recommending that the City Council approve the use of approximately $35,000
in CARES ACT funds to pay Building Permit Fees associated with the Taco Bell
development. Staff further recommends that the City Council direct the City Manager to
negotiate the terms of an Economic Incentive Agreement with Taco Bell using the basic
deal points outlined above and authorize the City Attorney to draft the agreement
accordingly. The agreement will be brought back for City Council final approval.
FISCAL IMPACT:
Taco Bell could generate approximately $17,000 - $21,000 in annual revenue for the
City.
ATTACHMENTS:
• Attachment I - Estimated $500M to Cities from CARES Act (PDF)
• Attachment II - Remaining Bond Proceeds 2011 TABs updated 04-07-2020 (PDF)
• Attachment III - Final Prioirty Projects 2020-21 (PDF)
APPROVALS:
G. Harold Duffey Completed 07/23/2020 8:44 AM
City Attorney Completed 07/23/2020 3:56 PM
Finance Completed 07/23/2020 3:57 PM
City Manager Completed 07/23/2020 7:06 PM
City Council Pending 07/28/2020 6:00 PM
H.7
Packet Pg. 139
ESTIMATED CARES Act Allocation: $500M to Cities
Population Cities w/ pop 300,000-
499,999
Alameda
Alameda 81,312 1,004,088.87
Albany 18,937 233,845.32
Berkeley 122,580 1,513,690.65
Dublin 65,716 811,500.20
Emeryville 12,298 151,863.01
Fremont 234,220 2,892,287.68
Hayward 160,311 1,979,615.44
Livermore 91,861 1,134,354.19
Newark 48,966 604,661.25
Oakland 433,697 36,994,706.42
Piedmont 11,453 141,428.45
Pleasanton 79,464 981,268.67
San Leandro 87,930 1,085,811.87
Union City 73,637 909,313.41
Amador
Amador 166 50,000.00
Ione 8,008 98,887.54
Jackson 4,860 60,014.17
Plymouth 998 50,000.00
Sutter Creek 2,470 50,000.00
Butte
Biggs 1,852 50,000.00
Chico 110,326 1,362,370.98
Gridley 6,402 79,055.70
Oroville 19,440 240,056.67
Paradise 4,631 57,186.34
Calaveras
Angels City 4,123 50,913.25
Colusa
Colusa 6,175 76,252.57
Williams 5,426 67,003.47
Contra Costa
Antioch 112,520 1,389,463.79
Brentwood 65,118 804,115.74
Clayton 11,337 139,996.01
Concord 130,143 1,607,083.06
Danville 43,876 541,806.91
Cities w/ pop 300,000 - under (w/ min)
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El Cerrito 24,953 308,134.46
Hercules 25,530 315,259.60
Lafayette 25,604 316,173.40
Martinez 37,106 458,206.93
Moraga 16,946 209,259.27
Oakley 42,461 524,333.65
Orinda 19,009 234,734.42
Pinole 19,505 240,859.33
Pittsburg 74,321 917,759.85
Pleasant Hill 34,267 423,149.27
Richmond 111,217 1,373,373.57
San Pablo 31,413 387,906.38
San Ramon 83,118 1,026,390.43
Walnut Creek 70,860 875,021.37
Del Norte
Crescent City 6,673 82,402.17
El Dorado
Placerville 10,980 135,587.56
South Lake Tahoe 22,525 278,152.08
Fresno
Clovis 119,175 1,471,643.68
Coalinga 17,199 212,383.47
Firebaugh 7,981 98,554.13
Fowler 6,454 79,697.83
Huron 7,299 90,132.39
Kerman 15,950 196,960.07
Kingsburg 12,883 159,086.94
Mendota 12,514 154,530.30
Orange Cove 9,456 116,768.30
Parlier 15,890 196,219.16
Reedley 25,917 320,038.51
Sanger 27,185 335,696.53
San Joaquin 4,142 51,147.88
Selma 24,436 301,750.24
Glenn
Orland 8,323 102,777.35
Willows 6,208 76,660.07
Humboldt
Arcata 17,963 221,817.79
Blue Lake 1,277 50,000.00
Eureka 26,699 329,695.11
Ferndale 1,382 50,000.00
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Fortuna 12,123 149,702.00
Rio Dell 3,287 50,000.00
Trinidad 337 50,000.00
Imperial
Brawley 27,349 337,721.70
Calexico 40,896 505,008.10
Calipatria 6,843 84,501.43
El Centro 45,657 563,799.75
Holtville 6,359 78,524.71
Imperial 19,907 245,823.46
Westmorland 2,346 50,000.00
Inyo
Bishop 3,821 50,000.00
Kern
Arvin 21,677 267,680.47
Bakersfield 392,756 33,502,405.86
California City 14,161 174,868.44
Delano 53,032 654,870.63
Maricopa 1,127 50,000.00
McFarland 14,388 177,671.57
Ridgecrest 29,350 362,431.23
Shafter 20,441 252,417.61
Taft 8,680 107,185.80
Tehachapi 12,758 157,543.36
Wasco 28,884 356,676.79
Kings
Avenal 13,189 162,865.61
Corcoran 21,302 263,049.75
Hanford 59,349 732,876.70
Lemoore 26,509 327,348.88
Lake
Clearlake 14,297 176,547.85
Lakeport 4,677 57,754.37
Lassen
Susanville 13,717 169,385.66
Los Angeles
Agoura Hills 20,566 253,961.18
Alhambra 86,792 1,071,759.17
Arcadia 57,212 706,487.76
Artesia 16,490 203,628.31
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Avalon 3,929 50,000.00
Azusa 49,658 613,206.48
Baldwin Park 76,252 941,604.99
Bell 36,531 451,106.49
Bellflower 78,110 964,548.67
Bell Gardens 42,449 524,185.46
Beverly Hills 33,775 417,073.76
Bradbury 1,052 50,000.00
Burbank 105,861 1,307,234.50
Calabasas 24,193 298,749.53
Carson 93,108 1,149,752.89
Cerritos 49,994 617,355.61
Claremont 35,807 442,166.10
Commerce 12,868 158,901.71
Compton 98,032 1,210,557.36
Covina 48,846 603,179.42
Cudahy 24,172 298,490.21
Culver City 39,705 490,300.92
Diamond Bar 57,177 706,055.56
Downey 113,529 1,401,923.52
Duarte 21,673 267,631.08
El Monte 116,675 1,440,772.20
El Segundo 16,777 207,172.36
Gardena 60,937 752,486.27
Glendale 205,331 2,535,549.14
Glendora 52,067 642,954.24
Hawaiian Gardens 14,649 180,894.55
Hawthorne 86,903 1,073,129.86
Hermosa Beach 19,614 242,205.32
Hidden Hills 1,868 50,000.00
Huntington Park 59,515 734,926.57
Industry 427 50,000.00
Inglewood 111,971 1,382,684.41
Irwindale 1,434 17,707.88
La Canada Flintridge 20,461 252,664.58
La Habra Heights 5,461 67,435.67
Lakewood 79,919 986,887.28
La Mirada 48,877 603,562.23
Lancaster 161,699 1,996,755.29
La Puente 40,568 500,957.76
La Verne 33,300 411,208.18
Lawndale 32,799 405,021.53
Lomita 20,549 253,751.26
Long Beach 472,217 40,280,493.71
Lynwood 71,269 880,071.94
Malibu 11,720 144,725.52
Manhattan Beach 35,250 435,287.94
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Maywood 27,904 344,575.17
Monrovia 37,935 468,443.91
Montebello 63,544 784,679.05
Monterey Park 60,734 749,979.50
Norwalk 105,717 1,305,456.31
Palmdale 156,737 1,935,481.57
Palos Verdes Estates 13,190 162,877.95
Paramount 55,461 684,865.37
Pasadena 144,842 1,788,595.05
Pico Rivera 63,374 782,579.79
Pomona 154,817 1,911,772.27
Rancho Palos Verdes 41,731 515,319.17
Redondo Beach 66,994 827,281.70
Rolling Hills 1,874 50,000.00
Rolling Hills Estates 8,066 99,603.76
Rosemead 54,363 671,306.61
San Dimas 33,945 419,173.02
San Fernando 25,207 311,271.01
San Gabriel 40,104 495,228.01
San Marino 13,087 161,606.05
Santa Clarita 221,932 2,740,548.15
Santa Fe Springs 18,295 225,917.53
Santa Monica 92,357 1,140,479.09
Sierra Madre 10,816 133,562.39
Signal Hill 11,712 144,626.73
South El Monte 21,204 261,839.59
South Gate 97,003 1,197,850.66
South Pasadena 25,458 314,370.50
Temple City 36,150 446,401.67
Torrance 145,546 1,797,288.46
Vernon 297 50,000.00
Walnut 29,929 369,581.07
West Covina 105,999 1,308,938.61
West Hollywood 36,203 447,056.15
Westlake Village 8,212 101,406.65
Whittier 86,801 1,071,870.30
Madera
Chowchilla 18,196 224,695.02
Madera 65,415 807,783.27
Marin
Belvedere 2,124 50,000.00
Corte Madera 10,114 124,893.68
Fairfax 7,399 91,367.25
Larkspur 12,253 151,307.32
Mill Valley 14,674 181,203.27
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Novato 53,702 663,144.19
Ross 2,550 50,000.00
San Anselmo 12,757 157,531.01
San Rafael 59,807 738,532.36
Sausalito 7,252 89,552.00
Tiburon 9,540 117,805.59
-
Mendocino -
Fort Bragg 7,427 91,713.01
Point Arena 451 50,000.00
Ukiah 16,061 198,330.77
Willits 5,072 62,632.07
Merced
Atwater 31,378 387,474.18
Dos Palos 5,546 68,485.30
Gustine 5,875 72,547.99
Livingston 15,052 185,871.04
Los Banos 41,923 517,690.10
Merced 88,120 1,088,158.10
Modoc
Alturas 2,826 50,000.00
Mono
Mammoth Lakes 7,859 97,047.60
Monterey
Carmel-by-the-Sea 3,949 50,000.00
Del Rey Oaks 1,662 50,000.00
Gonzales 8,506 105,037.14
Greenfield 18,284 225,781.69
King City 14,797 182,722.14
Marina 22,321 275,632.97
Monterey 28,170 347,859.89
Pacific Grove 15,265 188,501.29
Salinas 162,222 2,003,213.61
Sand City 385 50,000.00
Seaside 33,537 414,134.80
Soledad 25,301 312,431.78
Napa
American Canyon 20,837 257,307.65
Calistoga 5,348 66,040.28
Napa 79,278 978,971.83
St Helena 6,073 74,993.01
Yountville 2,685 50,000.00
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Nevada
Grass Valley 12,865 158,864.66
Nevada City 3,140 50,000.00
Truckee 16,228 200,392.98
Orange
Aliso Viejo 50,044 617,973.04
Anaheim 357,325 30,480,112.78
Brea 45,629 563,453.99
Buena Park 81,998 1,012,560.01
Costa Mesa 114,778 1,417,346.92
Cypress 49,272 608,439.92
Dana Point 33,146 409,306.50
Fountain Valley 55,878 690,014.73
Fullerton 141,863 1,751,808.58
Garden Grove 174,801 2,158,546.57
Huntington Beach 201,281 2,485,537.34
Irvine 281,707 3,478,685.36
Laguna Beach 22,343 275,904.63
Laguna Hills 31,508 389,079.50
Laguna Niguel 65,316 806,560.76
Laguna Woods 16,243 200,578.21
La Habra 63,371 782,542.75
Lake Forest 84,711 1,046,061.74
La Palma 15,492 191,304.42
Los Alamitos 11,567 142,836.19
Mission Viejo 94,267 1,164,064.91
Newport Beach 85,780 1,059,262.39
Orange 140,065 1,729,605.81
Placentia 51,494 635,878.50
Rancho Santa Margarita 48,793 602,524.94
San Clemente 64,581 797,484.55
San Juan Capistrano 36,318 448,476.24
Santa Ana 335,052 28,580,207.79
Seal Beach 24,992 308,616.06
Stanton 39,077 482,546.01
Tustin 80,382 992,604.68
Villa Park 5,766 71,201.99
Westminster 92,421 1,141,269.40
Yorba Linda 68,650 847,730.97
Placer
Auburn 14,594 180,215.38
Colfax 2,152 50,000.00
Lincoln 49,317 608,995.61
Loomis 6,888 85,057.12
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Rocklin 70,350 868,723.58
Roseville 145,163 1,792,558.94
Plumas
Portola 2,016 50,000.00
Riverside
Banning 31,125 384,349.99
Beaumont 51,475 635,643.87
Blythe 19,255 237,772.18
Calimesa 9,329 115,200.03
Canyon Lake 11,000 135,834.53
Cathedral City 53,580 661,637.66
Coachella 47,186 582,680.75
Corona 168,248 2,077,626.24
Desert Hot Springs 29,660 366,259.30
Eastvale 66,413 820,107.17
Hemet 85,175 1,051,791.49
Indian Wells 5,403 66,719.45
Indio 90,751 1,120,647.25
Jurupa Valley 107,083 1,322,324.49
Lake Elsinore 63,453 783,555.33
La Quinta 40,660 502,093.83
Menifee 97,093 1,198,962.03
Moreno Valley 208,838 2,578,855.66
Murrieta 115,561 1,427,015.87
Norco 27,564 340,376.64
Palm Desert 52,986 654,302.60
Palm Springs 47,427 585,656.77
Perris 80,201 990,369.58
Rancho Mirage 19,114 236,031.02
Riverside 328,155 27,991,888.08
San Jacinto 51,028 630,124.05
Temecula 111,970 1,382,672.06
Wildomar 37,183 459,157.77
Sacramento
Citrus Heights 87,811 1,084,342.38
Elk Grove 176,154 2,175,254.22
Folsom 81,610 1,007,768.75
Galt 25,849 319,198.81
Isleton 828 50,000.00
Rancho Cordova 78,381 967,895.14
San Benito
Hollister 40,646 501,920.95
San Juan Bautista 2,112 50,000.00
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San Bernardino
Adelanto 35,663 440,387.91
Apple Valley 74,394 918,661.30
Barstow 24,268 299,675.68
Big Bear Lake 5,206 64,286.78
Chino 89,109 1,100,370.86
Chino Hills 82,409 1,017,635.28
Colton 54,118 668,281.21
Fontana 213,000 2,630,250.51
Grand Terrace 12,426 153,443.63
Hesperia 96,393 1,190,318.02
Highland 55,323 683,161.26
Loma Linda 24,535 302,972.75
Montclair 39,490 487,645.98
Needles 5,248 64,805.42
Ontario 182,871 2,258,199.72
Rancho Cucamonga 175,522 2,167,449.91
Redlands 70,952 876,157.44
Rialto 104,553 1,291,082.54
San Bernardino 217,946 2,691,326.66
Twentynine Palms 29,258 361,295.16
Upland 78,814 973,242.08
Victorville 126,432 1,561,257.43
Yucaipa 55,712 687,964.87
Yucca Valley 22,236 274,583.34
San Diego
Carlsbad 114,463 1,413,457.11
Chula Vista 272,202 3,361,311.97
Coronado 21,381 264,025.29
Del Mar 4,268 52,703.80
El Cajon 104,393 1,289,106.77
Encinitas 62,183 767,872.62
Escondido 153,008 1,889,433.66
Imperial Beach 28,055 346,439.80
La Mesa 59,966 740,495.78
Lemon Grove 26,526 327,558.80
National City 62,099 766,835.34
Oceanside 177,335 2,189,837.91
Poway 49,338 609,254.93
San Marcos 97,209 1,200,394.47
Santee 57,999 716,206.10
Solana Beach 13,838 170,879.84
Vista 102,928 1,271,016.08
San Joaquin
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Escalon 7,478 92,342.79
Lathrop 26,833 331,349.82
Lodi 67,930 838,839.99
Manteca 84,800 1,047,160.77
Ripon 15,930 196,713.10
Stockton 318,522 27,170,185.36
Tracy 95,931 1,184,612.97
San Luis Obispo
Arroyo Grande 17,687 218,409.58
Atascadero 30,057 371,161.69
El Paso de Robles 31,221 385,535.45
Grover Beach 13,214 163,174.32
Morro Bay 10,188 125,807.48
Pismo Beach 8,139 100,505.21
San Luis Obispo 45,920 567,047.43
San Mateo
Atherton 7,031 86,822.96
Belmont 26,813 331,102.85
Brisbane 4,633 57,211.04
Burlingame 30,118 371,914.95
Colma 1,729 50,000.00
Daly City 109,142 1,347,750.24
East Palo Alto 30,794 380,262.60
Foster City 33,033 407,911.10
Half Moon Bay 12,431 153,505.37
Hillsborough 11,418 140,996.25
Menlo Park 35,254 435,337.33
Millbrae 22,832 281,943.10
Pacifica 38,331 473,333.95
Portola Valley 4,607 56,889.97
Redwood City 86,754 1,071,289.92
San Bruno 45,454 561,292.99
San Carlos 30,145 372,248.36
San Mateo 103,087 1,272,979.50
South San Francisco 67,879 838,210.21
Woodside 5,676 70,090.62
Santa Barbara
Buellton 5,464 67,472.72
Carpinteria 13,335 164,668.50
Goleta 32,223 397,908.74
Guadalupe 8,081 99,788.99
Lompoc 43,786 540,695.53
Santa Barbara 93,511 1,154,729.37
Santa Maria 107,407 1,326,325.43
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Solvang 5,562 68,682.88
Santa Clara
Campbell 42,288 522,197.34
Cupertino 59,549 735,346.42
Gilroy 57,084 704,907.14
Los Altos 30,876 381,275.19
Los Altos Hills 8,413 103,888.72
Los Gatos 31,439 388,227.45
Milpitas 77,961 962,708.73
Monte Sereno 3,594 50,000.00
Morgan Hill 46,454 573,641.58
Mountain View 82,272 1,015,943.52
Palo Alto 69,226 854,843.76
Santa Clara 129,104 1,594,252.87
Saratoga 31,030 383,176.87
Sunnyvale 156,503 1,932,592.00
Santa Cruz
Capitola 10,108 124,819.59
Santa Cruz 64,424 795,545.82
Scotts Valley 11,693 144,392.11
Watsonville 51,515 636,137.82
Shasta
Anderson 10,671 131,771.85
Redding 91,743 1,132,897.05
Shasta Lake 10,657 131,598.97
Sierra
Loyalton 781 50,000.00
Siskiyou
Dorris 996 50,000.00
Dunsmuir 1,634 50,000.00
Etna 745 50,000.00
Fort Jones 673 50,000.00
Montague 1,363 50,000.00
Mount Shasta 3,375 50,000.00
Tulelake 910 50,000.00
Weed 2,747 50,000.00
Yreka 7,786 96,146.15
Solano
Benicia 27,175 335,573.04
Dixon 19,972 246,626.12
Fairfield 116,981 1,444,550.87
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Rio Vista 9,987 123,325.41
Suisun City 29,119 359,578.71
Vacaville 98,855 1,220,720.25
Vallejo 119,063 1,470,260.64
Sonoma
Cloverdale 9,213 113,767.60
Cotati 7,533 93,021.96
Healdsburg 12,089 149,282.15
Petaluma 61,873 764,044.55
Rohnert Park 43,069 531,841.59
Santa Rosa 173,628 2,144,061.67
Sebastopol 7,745 95,639.86
Sonoma 11,050 136,451.96
Windsor 28,248 348,823.08
Stanislaus
Ceres 48,430 598,042.41
Hughson 7,298 90,120.04
Modesto 222,335 2,745,524.64
Newman 11,912 147,096.45
Oakdale 22,997 283,980.62
Patterson 23,074 284,931.46
Riverbank 25,030 309,085.31
Turlock 74,297 917,463.48
Waterford 8,894 109,828.39
Sutter
Live Oak 9,200 113,607.06
Yuba City 70,458 870,057.23
Tehama
Corning 7,620 94,096.29
Red Bluff 14,245 175,905.72
Tehama 445 50,000.00
Tulare
Dinuba 25,994 320,989.35
Exeter 11,030 136,204.99
Farmersville 11,399 140,761.62
Lindsay 13,154 162,433.40
Porterville 59,655 736,655.37
Tulare 67,834 837,654.52
Visalia 138,649 1,712,120.20
Woodlake 7,773 95,985.62
Tuolumne
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Sonora 4,717 58,248.32
Ventura
Camarillo 70,261 867,624.56
Fillmore 15,566 192,218.21
Moorpark 36,278 447,982.29
Ojai 7,557 93,318.32
Oxnard 206,352 2,548,157.06
Port Hueneme 23,607 291,513.26
San Buenaventura 106,276 1,312,359.17
Santa Paula 30,389 375,261.42
Simi Valley 125,115 1,544,994.33
Thousand Oaks 126,484 1,561,899.56
Yolo
Davis 69,183 854,312.78
West Sacramento 54,328 670,874.41
Winters 7,279 89,885.42
Woodland 60,742 750,078.29
Yuba
Marysville 12,424 153,418.93
Wheatland 3,641 50,000.00
Totals 24,811,380 225,000,000.00 2,150,000.00 272,850,000.00
*This is an unofficial estimate based on current understanding of budget agreement outlining $500M of CARES Act allocated to cities.
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City of Grand Terrace
Use of Approved 2011A Bond Proceeds (20%)
BALANCE: As of 04-07-2020
Amount
Bond Proceeds as approved by the Department of Finance (20%)
5% of proceeds $289,015
15% of proceeds $2,026,585
Total Authorized $2,315,600
Completed Projects:
10-955-706 Playground Resurfacing - Child Care Facility $26,826
10-955-707 Traffic Signal Lighting $23,200
10-955-708 Tree Replacement $15,282
10-955-709 Playground Resurfacing - Rollins Park $116,064
10-955-710 Sidewalk Repair $19,818
10-955-800-101 ALPR Cameras $142,147
10-955-800-102 Woody's Classic Grill Incentive Agreement $50,000
10-955-800-104 Purchase of Housing Authority Property $665,000
10-955-800-105 Mount Vernon Slope (grant writing services)$16,660
10-955-800-106 Barton Road Streetscape Plan (KTUA)$51,141
10-955-800-107 Dog Park $54,254
$1,180,392
Balance as of 04-07-2020 $1,135,208
Approved Projects:
10-955-800-103 Architecture & Planning Svcs (KTGY)$18,500
10-955-800-108 Michigan Walkable Street Plan $74,509
$93,009
Revised Balance $1,042,199
Other City Council-Approved Priority Projects
Mount Vernon Slope $580,000
Sidewalk & Storm Drains on Michigan $300,000
Barton Road Business Sign Program $100,000
$980,000
NET $62,199
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City of Grand Terrace
Inter-departmental Memorandum
City Manager’s Office
____________________________________________________________________________
DATE: June 17, 2020
TO: Mayor and City Council
FROM: G. Harold Duffey, City Manager Cynthia Fortune, Assistant City Manager
SUBJECT: PRIORITY PROJECTS UPDATE FOR 2020-2021 AS APPROVED BY CITY
COUNCIL AT ITS SPECIAL MEETING WORKSHOP DATED MAY 28, 2020
____________________________________________________________________________
The City Manager’s Office has multiple business lines and while our resources are limited, we
continue to allocate our resources to achieve maximum returns in the following areas:
• Economic Development
• Efficient Services to Citizens
• Code Enforcement to Maintain the Community’s Quality of Life
• Sustainability of the Organization
While the City Manager will be responsible to ensure all departments adhere to priorities as
supported by the City Council, the City Manager’s Office will also ensure the alignment of priorities
based on its various business lines. The City Manager’s priorities will be based on alignment with
the City Manager’s 2030 Vision Implementation Plan Phase II and the annual budget approved
by City Council. The four categories of ranking used to prioritize the projects are:
1. Economic Development (40%)
2. Funding and Resources (25%)
3. Approved Council’s Future Agenda Item Requests (20%)
4. Quality of Life (15%).
Priority projects are categorized as “A” Top Priority, “B” High Priority and “C” Priority.
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Memo to Mayor and City Council Page 2 of 5
City Manager Office Priority Projects for 2020-2021
Economic Development
CM – Committees & Commissions
“A” Top Priority “B” High Priority “C” Priority
Youth Appointment to Parks Commission Return to City Council with Options to Delegate Special Event Support
Council or Youth Council
Week
CM – Human Resources
“A” Top Priority “B” High Priority “C” Priority
Employee Appreciation Program Council & City Staff Social Events
Review of Health Benefits and Compensation
“A” Top Priority “B” High Priority “C” Priority
Development of 4.78 Acres on Barton Rd. Stater Bros. Expansion Development on City Center Dr.
Gateway Specific Plan Storm Drainage Michigan Cage Park
Taco Bell Rails to Trails Grant to Access Santa Ana River Surgical Center Walgreens Center Expansion
Mr. TV Video
Kaz Ramen Coffee
Hollywood Video Conversion
Edwin Fuels Fire Station Agreement TOT Tax Implementation Adult Daycare to Advance Accessibility (Former Childcare Site)
Pit Stop Development
La Crosse Development RDA Lot 0.80 Acre Development
Cannabis Related Activities and Licensing in the City
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Memo to Mayor and City Council Page 3 of 5
City Attorney Priority Project 2020-2021
“A” Top Priority “B” High Priority “C” Priority
Code of Conduct – Legislative Body Handbook
Finance & Senior Center Development 2020-2021
“A” Top Priority “B” High Priority “C” Priority
Review of Business License Fee Finance Department Staff Re-Organization
Housing Agency Programs
Expand Outreach for Senior Transportation Services. (Utility & Water Bill Inserts)
City Clerk’s Office Priority Projects 2020-2021
“A” Top Priority “B” High Priority “C” Priority
FPPC Compliance Scanning
Increase Content of Intranet -
Ongoing
Records Destruction –
Milestones and Research Grants
Research Use of Facebook Live and Twitter City Clerk’s Department Operations
Manage City Neighborhood Recognition Programs Lighting in City Council Chamber
Manage Annual Acknowledgment Program City Council Chamber Reception Area Upgrade
Public Works Priority Projects 2020-2021
“A” Top Priority “B” High Priority “C” Priority
Fitness Park Canopy Park Enhancements
Commerce Way Expansion Small Cell Site Infrastructure Plan Utility Pole Undergrounding Master Plan
Mt. Vernon Slope Stabilization (New Grant Application)
Year 3 CIP Fee Study Development Plans Fire Station Roof Repair
Highway Safety Improvement Program Cycle 9 Guardrail
Parking City Wide Strategy
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Memo to Mayor and City Council Page 4 of 5
West Barton Bridge Replacement Road
Support for Community Events
Storm Drain Master Plan
Public Works Maintenance Priority Projects 2020-2021
“A” Top Priority “B” High Priority “C” Priority
Traffic Signal/Street Light Storm Drain/Channel
Street, Sidewalk, Curb, Parkway City Facilities
Parks City Neighborhood Lighting Plan
Pot-Hole Repair Street Sign Replacement Program
Planning & Development Services Priority Projects 2020-2021
“A” Top Priority “B” High Priority “C” Priority 4.78 Acres – PSA, Entitlements Zoning Around Schools Sign Code
Amend Master Plan Grand Terrace Road – Aegis Edwin Fuels Gateway SP Anita – Grocery Outlet Sign
Taco Bell
Mr. TV Video Parking Program
Grand T-1 LLC Project
Blue Mountain Trail Grant
Farming Project – 40 Acre
Greenbelt
Surgical Center
Housing Authority Report
Barton Road Streetscape Michigan Street – Complete Street
Safety Element Update Housing Element Update
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Memo to Mayor and City Council Page 5 of 5
Public Safety Priority Projects 2020-2021
“A” Top Priority “B” High Priority “C” Priority
Protocols for Special Events & Seasonal Law Enforcement Needs
C.O.P. Recruitment
Public Education & Citizens Arrests Neighborhood Watch Program Expansion
Stop the Bleed
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AGENDA REPORT
MEETING DATE: July 28, 2020 Council Item
TITLE: Outdoor Dining Land Use Application Program and
Economic Incentive Program to Support Local Restaurants
Transition to Outdoor Dining
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: 1. Approve Outdoor Dining Land Use Application
Program and Waive Fees Associated With Permit Process;
and
2. Approve Economic Incentive Program Involving
Distribution of $50,000 in CARES Act Funds to Eligible Local
Restaurants To Transition to Outdoor Dining
2030 VISION STATEMENT:
This staff report supports 2030 Vison Goal #3: Promote Economic Development by
developing proactive economic development plan to attract new business and invest in
infrastructure needed to support business attraction and retention.
BACKGROUND:
On July 1, 2020, Governor Gavin Newsom ordered restaurants to halt indoor dining
service, erasing any progress local business made toward rebuilding their business,
since the initial shutdown in March. The Governor took this action due to the continued
rapid increase in the spread of the COVID-19 Virus, with the recognition that COVID-19
is not going away anytime soon until there is a vaccine or an effective therapy.
Newsom directed all 58 counties to close bars and shutter indoor restaurants, movie
theaters and wineries indefinitely. He also ordered 27 counties on the state’s watch list
to close gyms, churches, offices, hair salons, indoor malls, and other businesses
effective immediately. San Bernardino County is on the State’s watch list (Attachment I).
The State ramped up enforcement with a strike team of state agencies, to enforce
Public Health Orders by ticketing and/or revoking licenses for those businesses that
remain open and refuse to comply with the Public Health Officers Order (Attachment II).
Local restaurants were adapting to the “New Normal” by operating at 50% capacity as
they strived to comply with social distancing and increase sanitary regulations.
However, staff fears the closure of indoor dining may result in permanent closure of
local restaurants as takeout orders may not be enough to sustain overall operating
costs.
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DISCUSSION:
While local restaurants must close indoor operations, outdoor dining is still allowed and
even extends to bars, brewpubs, breweries (if they are offering sit-down), outdoor dine-
in meals. Alcohol can only be sold in the same transaction as a meal. While some
businesses are trying to provide outdoor dining within the area of their restaurant, many
restaurants are expanding the outdoor dining option with the use of common areas and
parking lots.
There are seven sit-down restaurants in Grand Terrace currently and two businesses
that meet the definition of bar or brew pub. If these businesses would like to expand
their service or remain open via outdoor dining, they will need to file a no cost Land Use
Permit with the City of Grand Terrace. Staff has developed an easy over the counter
process provided the business or owner of a center grants permission to use a portion
of their parking lot or common area for outdoor dining. The Land Use Application Fee
will be waived. The proposed process for businesses to follow is attached (Attachment
III).
Staff is also recommending that the City allocate a maximum of $2,500 a month
economic hardship assistance per business for two months. This monthly assistance is
fully reimbursed directly to the City of Grand Terrace through the County’s CARES Act
allocation. Money may be strictly used by businesses to provide COVID-19 related
safety measures as well as shading and other amenities for the safe operations of
outdoor/parking lot dining. An Easy Up canopy, protective parking lot barrier and
temporary outdoor lighting are examples of eligible improvements, so customers are
safely protected.
Restaurant owners must complete an over the counter City of Grand Terrace Land Use
Application, comply with the Public Health Department Restaurant Guidelines, and, be a
part of the County of San Bernardino COVID-19 Compliance Business Partnership
Program to be eligible for the monthly assistance. The City encourages restaurant
owners and operators to work with their Landlord so joint outdoor parking lot dining
locations are designed to equally benefits these businesses.
Staff believes that Outdoor Dining Program, related waiver of permit fees, and
distribution of CARES Act funding will benefit the community because it will allow these
restaurants to operate during the pandemic, provide continued employment to their
respective employees, and provide the opportunity for our residents to enjoy a dining
experience outside of their homes, which has been severely restricted since the start of
the pandemic.
FISCAL IMPACT:
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There are approximately ten eligible businesses in Grand Terrace that may apply for
this program. The monthly cost for the program is approximately $25,000 per month
with a maximum of two months. The overall cost of the program is $50,000. The
program would be funded from COVID-19 funds received from the State of California.
The City will be fully reimbursed for any COVID related expense including the $95.00
Land Use application fee.
ATTACHMENTS:
• Attachment I Counties on the Watch List (DOCX)
• Attachment II - Strike Team Article (PDF)
• Attachment III Guidelines for Outdoor Dining (DOC)
APPROVALS:
Steven Weiss Completed 07/23/2020 9:27 AM
City Attorney Completed 07/23/2020 3:10 PM
Finance Completed 07/23/2020 4:46 PM
City Manager Completed 07/23/2020 5:31 PM
City Council Pending 07/28/2020 6:00 PM
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Counties on the watch list this week include:
Contra Costa County Colusa
Glenn County Fresno County
Kern County Imperial County
Los Angeles County Kings County
Madera County Napa County
Merced County Marin County
Orange County Monterey County
Sacramento County Riverside County
San Bernardino County San Benito County
San Joaquin County San Diego County
Solano County Santa Barbara County
Tulare County Stanislaus County
Yolo County Ventura County
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San Diego Tribune – 7/1/2020
SACRAMENTO, Calif. —
California is creating “strike teams” from 10 state agencies to enforce guidelines designed to slow the spread of the coronavirus, Gov. Gavin Newsom said Wednesday.
He said the teams would “go after people that are thumbing their nose, that are particularly being aggressive, reticent to do anything.”
He singled out bars, restaurants, meat packing plants and other facilities that he said may be putting employees as well as customers at risk.
The teams include representatives from the California Highway Patrol; the Division of Occupational Safety and Health, as well as people from Alcohol Beverage Control; Barbering & Cosmetology; Business Oversight; Consumer Affairs; Food and Agriculture; Labor Commissioner’s Office; and the Governor’s Office of Business and Economic Development.
ADVERTISEMENT
“It’s more education. I’m not coming out with a fist,” Newsom insisted, but those on the strike team have licensing and enforcement power over a broad array of businesses that are subject to stringent guidelines.
The Democratic governor on Wednesday broadened restrictions across much of the state on bars, indoor dining, movie theaters, gambling and others in places where he said crowds over the long Independence Day weekend would be particularly vulnerable.
Health and law enforcement and other officials in some counties have publicly said they will not enforce the state health orders. Newsom said the state is stepping in “from a code and licensing perspective.”
The agencies will have a central reporting system for complaints from residents, local health officials or law enforcement so they can spot businesses with repeated offenses or those openly flaunting the orders, said Brian Ferguson, a spokesman for California’s Office of Emergency Services, which will oversee the program.
ADVERTISEMENT
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There won’t be roving bands of state inspectors, he said, but the various agencies will continue doing their jobs in a more coordinated manner focusing on those repeat violators.
”The idea here is really to target those who are in open defiance,” Ferguson said. “The goal is not to create stress on individual citizens who took their masks down to have a drink of water or forgot it at the gas station.”
Jot Condi, who heads the California Restaurant Association, said the announcement leaves many questions.
“Will this apply to customers who refuse to wear a face mask, for whatever reason?” he asked. “Will that kick in an enforcement action that is a burden on the restaurant?”
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The teams will initially focus on 19 of the state’s 58 counties that have the most restrictions because of concerns about coronavirus in their communities, said Office of Emergency Services Director Mark Ghilarducci. Those counties include nearly three-quarters of the population.
Enforcement officials will first seek cooperation with local health officials and business owners, he said, which has been the state’s approach with rules throughout the pandemic. But if they find violations, the teams will leverage their enforcement and regulatory authorities to enforce the public health orders, he said.
Fred Jones, attorney for the Professional Beauty Federation of California, said it’s appropriate to have the Board of Barbering & Cosmetology participate, as that agency has sole authority to regulate barber and beauty shops.
But he warned of legal challenges if the teams enforce emergency orders that have not been approved by state lawmakers or through the usual regulatory process.
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“Even if we may question the legality, we don’t question the perception and the importance of setting our clientele at ease,” Jones said. “So we are going to abide by those protocols.”
Masks and social distancing to prevent crowds are intended to slow the spread the virus. For most people, the new coronavirus causes mild or moderate symptoms, such as fever and cough that clear up in two to three weeks. For some, especially older adults and
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people with existing health problems, it can cause more severe illness, including pneumonia and death.
___
Associated Press writer Michael R. Blood contributed to this story from Los Angeles
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22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/824-6624
Planning and Development Services Department
GUIDELINES FOR TEMPORARY COVID-COMPLIANT
OUTDOOR DINING
On July 13, 2020, Governor Newson issued an order to prohibit indoor dining at all
restaurants and food facilities. In addition, the State Public Health Officer imposed
conditions to restaurants that require compliance with employee safety and infection
control practices.
The City of Grand Terrace is assisting local restaurants comply with COVID-19 State
and Health Department regulations by allowing restaurants continue to provide services
via a Temporary Land Use application for Outdoor Parking Lot Dining.
The Temporary Outdoor Parking Lot Dining permit will require review and approval by
the Planning and Development Services Department through a Land Use Application
(the $97.00 fee will be waived). The Land Use Application requires a signature by the
legal property owner certifying approval for the proposed temporary use. The applicant
requires compliance with the following guidelines.
Temporary Outdoor Parking Lot Dining areas will be set up by a business to serve
patrons normally served in the interior dining area.
The temporary outdoor parking lot dining areas may utilize parking spaces normally
used by a business, except for handicap spaces.
• No accessible path or fire lane shall be blocked.
• The affected business shall not be required to offset the loss of parking spaces
elsewhere.
A restaurant may use up to three (3) parking spaces per 1,000 square feet of total
business lease area (i.e., a 2,000 square foot restaurant may use up to six parking stalls
for outdoor dining).
The proposed outdoor dining area must be protected by both a vehicle barrier (to
prevent cars from intruding into the space) and visual barrier (to allow people to clearly
see the space).
• Vehicle barriers may include concrete wheel stop, K-rail, water/sand fillable
barricades, or comparable.
• Visual barriers must be at least 36 inches high for visibility and may include
guardrail systems, safety railing, or comparable.
• One Temporary banner sign may be placed on the fence without a Temporary
Sign Permit, not to exceed 25 square feet in size.
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GUIDELINES FOR TEMPORARY COVID-COMPLIANT OUTDOOR DINING
Page 2 of 2
Any proposed shade structures such as a 10 x 10 canopy and umbrella must be
securely in place. Fully enclosed shade structures (no walls) are prohibited.
During the evening hours, parking lot lighting is required for safety and security. The
proposed lighting may include running a power line from inside the business, electric
cords shall be heavy duty hard usage type with protective cover in areas with pedestrian
traffic to prevent trip hazards.
Strictly Prohibited:
• Outdoor food preparation areas and serving stations, All food and beverage
preparation must take place inside the restaurant.
• No business activities shall encroach within the public right-of-way or path of
travel.
The Temporary Outdoor Dining Permit will require the following application:
• Comply with current San Bernardino County Public Health requirement and
advisories.
• Submit a Land Use Application ($97.00 fee will be waived).
• Submit a Letter of Intent describing the temporary outdoor operation plan, include
hours of operation.
• Submit a plot plan (an aerial view from google maps will suffice) indicating the
location for temporary outdoor dining.
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AGENDA REPORT
MEETING DATE: July 28, 2020 Council Item
TITLE: Authorization and Use of Electronic Records and Signatures
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Adopt a RESOLUTION OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ADOPTING AN ELECTRONIC
RECORDS AND SIGNATURE USE POLICY AND
AUTHORIZING THE USE OF ELECTRONIC RECORDS
AND SIGNATURES
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensure Our Fiscal Viability by Exploring Creative
Means to Provide Services and Goal #%, Engage in Proactive Communication by
Utilizing Technology and Web-Based Tools to Disseminate Information.
BACKGROUND:
On January 1, 2000, California’s version of the Uniform Electronic Transaction Act
(“UETA”) came into effect. This statute, adopted in different forms by over 30 states,
was designed to raise the legal effect of electronic records and signatures to that of
traditional records and signatures. Recent amendments to the UETA, as well as
increasing usage of electronic records and signatures, has made it possible for parties
to rely upon the UETA and impose policies and procedures regarding electronic records
and signatures on their organizations. City Staff recommends that the City Council
adopt a resolution implementing a permanent policy which would allow the City to utilize
electronic records and signatures.
Benefits of allowing electronic signatures include: reduced time, paper and costs
associated with transmitting and approving physical documents; improved customer
service and convenience to those performing transactions with the City; enhanced
records management; best practices; and the creating of an easily accessible audit trail
of when documents are modified and signed.
The UETA lays out the basic framework for creating an electronic record and signature
policy within an organization, and the proposed policy focuses on implementing this
framework. The focus of the UETA is to empower parties to utilize electronic records
and signatures to the fullest extent possible, while still maintaining the security and
consistency of traditional records and signatures.
DISCUSSION:
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The proposed resolution and policy allows for the use of electronic records and
signatures for any internal or external city business and in any transaction or
communication in which the parties have agreed to the use of electronic records and
signatures. An electronic record may be used in place of a traditional record. “Electronic
record” is defined in the statute as “a record created, generated, sent, communicated,
received, or stored by electronic means”. This is a broad definition, providing flexibility
in the records which the City chooses to use.
The policy allows for two forms of electronic signatures:
1. The first option is the electronic signature, and it is defined in the statute as “an
electronic sound, symbol, or process attached to or logically associated with an
electronic record and executed or adopted by a person with the intent to sign the
electronic record.” This is the simpler signature option available under the UETA.
The definition of an electronic signature allows for a wide range of acceptable
signatures, which would require little oversight or control. This comes at the
potential cost of decreased security.
2. The second option is the digital signature. This form of signature is defined as
“an electronic identifier, created by computer, intended by the party using it to
have the same force and effect as the use of a manual signature.” A digital
signature must conform to the requirements of the California Secretary of State
and must satisfy the following elements:
• It is unique to the person using it.
• It is capable of verification.
• It is under the sole control of the person using it.
• It is linked to data in such a manner that if the data are changed, the
digital signature is invalidated.
• It conforms to regulations adopted by the Secretary of State.
Due to the requirements of the digital signature, it will be more complex for the City to
implement and utilize. However, the complexity of a digital signature ensures stronger
security. It will be up to the City to determine whether they choose to impose these
requirements upon their use of signatures generally.
If this policy is approved, the City will be able to decide the full extent of electronic
signatures and records used in city business. The City can balance the ease of use of
electronic signatures against the increased security of the digital signature and may
make this decision per each individual agreement. The UETA only extends to
communications or transactions in which both parties agree that electronic records and
signatures may be used. Once such an agreement is created, it is up to the parties to
determine how electronic records and signatures will be used in that agreement.
It is Staff recommendation that the City Council adopt the resolution.
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FISCAL IMPACT:
There are no fiscal implications associated with authorizing electronic signatures.
However, signatures that require secure authentication would require the use of an
electronic signature service such as DocuSign. If the City Council authorizes electronic
signatures, staff will explore costs and options further.
ATTACHMENTS:
• 2020-xx - Resolution Authorizing the Use of Electronic Signatures & Policy
(DOCX)
APPROVALS:
Debra Thomas Completed 07/20/2020 2:18 PM
City Attorney Completed 07/21/2020 12:21 PM
Finance Completed 07/22/2020 4:39 PM
City Manager Completed 07/23/2020 2:52 PM
City Council Pending 07/28/2020 6:00 PM
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RESOLUTION NO. 2020-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ADOPTING AN ELECTRONIC RECORDS
AND SIGNATURE USE POLICY AND AUTHORIZING THE USE OF
ELECTRONIC RECORDS AND SIGNATURES
WHEREAS, in December 2019, an outbreak of respiratory illness due to a novel
coronavirus (COVID-19) was first identified in Wuhan City, Hubei Province, China; and
WHEREAS, the Center for Disease Control and Prevention (CDC) considers
COVID-19 to be a very serious public health threat with outcomes ranging from very mild
(including some with no reported symptoms) to severe, including illness resulting in death;
and
WHEREAS, on March 4, 2020, Governor Gavin Newsom declared a State of
Emergency for the State of California and on March 19, 2020, issued a statewide stay at
home order; and
WHEREAS, on March 11, 2020, the World Health Organization characterized
COVID-19 as a “pandemic”; and
WHEREAS, on March 13, 2020, President Trump declared a National State of
Emergency in response to increased spread of COVID-19; and
WHEREAS, as a consequence of the stay at home order, city governments are
having to conduct business electronically and remotely, including by the use of video
conferencing, telephone conferencing, and electronic transmission of records and
signatures; and
WHEREAS, in order to efficiently conduct City business, the City Council of the
City of Grad Terrace (“City”) desires to authorize the use of electronic records and
signatures; and
WHEREAS, the use of electronic signatures on legally binding documents has
become increasingly prevalent in the private sector but has not yet become widespread
among public agencies; and
WHEREAS, pursuant to California Government Code Section 16.5, the City may
elect to use digital signatures and may accept a digital signature from another party, for
any written communications with the City in which a signature is required or used; and
WHEREAS, the California Secretary of State has issued regulations regarding the
use of digital signatures, set forth in Title 2, Division 7, Chapter 10 (Digital Signatures) of
the California Code of Regulations; and
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WHEREAS, government agencies may use all types of electronic signatures,
including digital signatures, in accordance with the Uniform Electronic Transactions Act
(UETA), under California Civil Code section 1633.1 et seq.; and
WHEREAS, the use of electronic signatures has the same legal effect as manual
or “wet” signatures; and
WHEREAS, the benefits of electronic signatures include, but are not limited to,
reductions in the use of paper, time, and costs associated with transmitting, approving,
and executing physical documents; and
WHEREAS, electronic signature technologies have been developed to address
concerns with verifying the identity of the person affixing his or her electronic signature;
WHEREAS, the City desires to implement industry best practices using electronic
records and electronic signatures to effectively manage documents in accordance with
California state law; and
WHEREAS, the City desires to use electronic records and electronic signatures to
the fullest extent allowed by law without compromising security.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Recitals. The foregoing recitals are true and correct and are
incorporated herein by reference as findings of fact.
SECTION 2. Electronic Records and Signature Use Policy. The City
Council hereby approves and adopts the Electronic Records and Signature Use Policy,
authorizing the use and acceptance of electronic records and electronic signatures,
including digital signatures, attached as Exhibit A to this Resolution.
SECTION 3. Severability. If any section, subsection, sentence, clause,
phrase, or portion of this Ordinance, or the application thereof to any person or
circumstances, is, for any reason, held invalid or unconstitutional by any court of
competent jurisdiction, such invalidity or unconstitutionality shall not affect the application
of any other section, subsection, sentence, clause, phrase, or portion of this Ordinance,
and to this end the invalid or unconstitutional section, subsection, sentence, clause,
phrase of this ordinance are declared to be severable. The Grand Terrace City Council
hereby declares that it would have adopted this ordinance and each section, subsection,
sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses, phrases, parts or portions thereof be
declared invalid or unconstitutional.
SECTION 4. Certification and Effective Date. The City Clerk shall certify to
the adoption of this Resolution. This Resolution and the adopted policy shall take effect
immediately.
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PASSED, APPROVED and ADOPTED at a regular meeting of the City council of
the City of Grand Terrace, held on this 28th day of July 2020.
Darcy McNaboe
Mayor
ATTEST:
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra
City Attorney
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EXHIBIT A
CITY OF GRAND TERRACE ELECTRONIC RECORDS
AND SIGNATURE USE POLICY
I. Purpose and Intent.
This Policy is intended to enable the City of Grand Terrace to use electronic
records and electronic signatures, including digital signatures, to the fullest extent allowed
by law, and does not limit the City’s ability to use electronic records, electronic signatures,
or digital signatures in any way. Any use of electronic records, electronic signatures, and
digital signatures by the City shall be in accordance with all applicable laws and City
administrative policies and procedures, as may be amended from time to time by the City
Manager. This policy does not supersede any laws that require a handwritten signature,
nor does it limit the right or option of the City to conduct any business or transaction on
paper or in non-electronic form.
II. Definitions.
The following definitions shall apply to this Policy:
(1) “Digital signature” has the same meaning as in section 16.5 of the California
Government Code, as amended.
(2) “Electronic record” has the same meaning as in section 1633.2 of the
California Civil Code, as amended.
(3) “Electronic signature” has the same meaning as in section 1633.2 of the
California Civil Code, as amended. Unless otherwise specified, the term electronic
signature shall include digital signatures.
(4) “UETA” means the Uniform Electronic Transactions Act, commencing at
section 1633.1 of the California Civil Code, as amended.
III. Use of Electronic Records and Signatures.
(1) Use of Electronic Records and Signatures. The City authorizes the use
and acceptance of electronic records and electronic signatures in any internal or external
City business, documents, and transactions when it is operationally feasible, where
technology permits, and when it is otherwise appropriate at the discretion of the City
Manager, in accordance with the UETA and section 16.5 of the California Government
Code.
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(2) Electronic Transactions and Communications. In any transaction or
communication with the City for which the parties have agreed to conduct the transaction
or communication by electronic means, the following provisions apply:
(A) When a record is required to be in writing, an electronic record
satisfies that requirement, if it is in accordance with the UETA.
(B) When a signature is required, the parties may agree that either:
(i) An electronic signature satisfies that requirement if it is in
accordance with the UETA; or
(ii) A digital signature satisfies that requirement, if it is in
accordance with section 16.5 of the California Government Code.
(3) Digital Signatures. Any use of digital signatures pursuant to this policy
shall conform to the requirements set forth by the California Secretary of State in Title 2,
Division 7, Chapter 10 (Digital Signatures) of the California Code of Regulations, as
amended.
(4) Accurate Reproduction. All electronic records and electronic signatures
used in any internal or external City business, documents, or transactions, shall be
capable of retention and accurate reproduction by all parties or persons entitled to retain
the record, transaction, or other document.
(5) Records Retention. All electronic records and electronic signatures in any
internal or external City business, documents, or transactions shall be retained by the City
in accordance with applicable law and the City’s records retention policy.
(6) Improperly Executed Records. Any use of an electronic record or
electronic signature that is not in accordance with City administrative policies and
procedures, or any unauthorized signing of any contract, record, or other document, shall
render such contract, record, or other document invalid as not fully and properly executed
by the City.
(6) Delegation. Authority to sign or execute contracts, records, or other
documents via electronic signatures or digital signatures may be delegated by the City
manager to other City department heads or designated City staff members. The act of
delegation of electronic signature authority by the City Manager or other City department
head must be memorialized in writing, including, but not limited to, memorandum, City
form, e-mail, or delegation process recorded within electronic signature software.
(7) Prohibited Uses of Electronic Signatures. Use of electronic signatures is
prohibited in the following situations:
(i) Transactions for which electronic signatures are not enforceable by law;
and/or
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(ii) Transactions requiring a handwritten signature, such as transfers of real
property; and/or
(iii) Checks or any other forms of payment issued by the City.
(8) Electronic Record and Signature Methods. The City Manager or his or
her designee shall determine acceptable technologies and vendors that comply with
applicable laws and are consistent with industry best practices to ensure the security and
integrity of all records and signatures created and executed in accordance with this policy.
(9) Administrative Policies and Procedures. The City Manager shall have
the authority to amend this administrative policy and develop procedures to the extent
necessary to implement the terms of this policy.
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AGENDA REPORT
MEETING DATE: July 28, 2020 Council Item
TITLE: FY2019-20 Year-End Budget Update and FY2020-21
Proposed Budget Revisions
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: 1. Receive and file the FY2019-20 Year-End Report;
2. Review and approve the revised FY2020-21 Budget with
the proposed adjustments;
3. Review, approve the requested revenue and expense
appropriations in the General Fund for FY2020-21, and
propose and approve additional programs and/or activities,
should City Council desire in accordance with the City
Council approved priorities list.
2030 VISION STATEMENT:
This staff report supports City Council Mission to “preserve and protect our community
and its exceptional quality of life through thoughtful planning within the constraints of
fiscally responsible government.”
This staff report also supports City Council’s 2030 goals:
✓ To “Ensure our Fiscal Viability” through the continuous monitoring of revenue
receipts and expenditure disbursements against approved budget appropriations;
✓ To “Maintain Public Safety” by ensuring staff levels for police services remain
adequate for our community;
✓ To “Promote Economic Development” through the continuous review and update
of the Zoning Code and General Plan;
✓ To “Develop and Implement Successful Partnerships” through working with
community groups, other government agencies, creating public and private
partnerships to facilitate the delivery of services that would benefit our
community; and
✓ To “Engage in Proactive Communication” by utilizing technology and web-based
tools to disseminate information to the community.
BACKGROUND:
On April 28, 2020, City Council declared a fiscal emergency directly related to the
continuing threat and existence of COVID-19 in the community. As part of the
resolution, City Council directed the City Manager to research, review, and present, for
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their approval, the following:
• Fiscal impacts to the current year (FY2019-20) and following year (FY2020-21)
budgets; and
• Budget cuts to mitigate the impacts, including reductions in:
a. Personnel;
b. Operations;
c. Service Levels; or
d. Other means to mitigate further impact to the General Fund Reserves.
On May 6, 2020, the City Manager presented a Proposed Revenue Enhancement and
Expenditure Reduction Plan (Plan) for both FY2019-20 and FY2020-21 which included
the following:
a. Reductions in personnel;
b. Reductions in professional and contractual services; and
c. Use of General Fund Reserves.
The Plan provided detail of proposed strategies designed to minimize further impact to
the City’s General Fund reserves. City Council approved the Plan, authorizing the City
Manager to implement the Plan, and directing staff to submit the FY2020-21 Proposed
Budget in accordance with the approved Plan.
On June 23, 2020, City Council approved the FY2020-21 Budget. Staff informed City
Council that they would return to provide updates as necessary to the FY2019-20
revenue and expense amounts and any affect it would have on the FY2020-21 budget.
DISCUSSION:
REVISED FY2019-20 YEAR-END PROJECTIONS
Staff researched and vetted all General Property Tax and RPTTF receipts to ensure its
accuracy, for both the January and June receipts. The research has determined the
following:
1. The City’s General fund received its full FY2019-20 bond proceeds
distribution, $250,000 more than what was anticipated;
2. There were several properties that were sold in FY2016-17 whose
assessment/valuation did not hit the tax roll until FY2019-20, of which below
is one example:
• The Agency’s sale of 54.1 acres of land to the Lewis group, sold for
approximately $800,000 in 2016, was assessed and placed on the tax
roll in 2019 at a value of $16m; and
3. The increase in net taxable value of properties of Grand Terrace from
FY2018-19 to FY2019-20 totaled $84.7m ($150,000 in property tax receipts),
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information that was not available to the City’s tax consultant at the time of
property tax general levy and RPTTF receipt projection.
These were the major factors that contributed to the increase in property tax revenue.
The increase in property tax revenue for FY2019-20 (both Property Tax General Levy
and RPTTF Receipts) total almost $620,000, representing the bulk of additional
revenues received by the General Fund. Based on revenues received and recorded as
of June 30, 2020, City staff is revising the FY2019-20 year-end projections as shown in
the table below. The $15,000 increase in expenditures is the payout for the recent
employee who left the City and moved to another government agency. Table 1’s revised
year-end projection shows a General Fund surplus of approximately $250,000, negating
the need to use ($357,545) of the General Fund reserves as previously presented to
City Council.
Table 1
City of Grand Terrace
FY2019-20 Financial Report Update
Year-End Report, June 30, 2020, REVISED
Column 1 Column 2 Column 3 Column 4 Column 5 Column 6
2019-20
Approved
Budget
Original
Proposed
Adjusts
June-2020
Year-end
Projection
2019-20
Year-to-
Date
Actuals
Revised
Adjusts
2019-20
Revised
Year-End
REVENUES
Property Tax
(General Levy) $1,971,250 ($79,990) $1,891,260 $2,041,758 $150,498 $2,041,758
Residual Receipts
- RPTTF $1,442,400 $610 $1,443,010 $1,911,591 $468,581 $1,911,591
Residual Receipts
- Housing $0 $0 $0 $1,440 $1,440 $1,440
Franchise Fees $534,790 ($97,261) $437,529 $469,286 $31,757 $469,286
Licenses, Fees &
Permits $456,510 ($127,423) $329,087 $311,720 ($17,367) $311,720
Sales Tax $785,400 ($110,370) $675,030 $594,470 $39,440 $714,470
Intergovernmental
Revenue/Grants $26,500 $37,208 $63,708 $35,937 ($27,771) $35,937
Charges for
Services $207,900 ($127,601) $80,299 $116,422 $36,123 $116,422
Fines &
Forfeitures $72,500 ($20,413) $52,087 $69,653 $17,566 $69,653
Miscellaneous $15,148 ($14,642) $506 $625 $119 $625
Use of Money &
Property $62,000 $4,736 $66,736 $73,939 $7,203 $73,939
Transfers In $84,450 $0 $84,450 $0 ($84,450) $0
Wastewater
Receipts $318,349 $1 $318,350 $318,349 ($1) $318,349
TOTAL
REVENUES $5,977,197 ($535,145) $5,442,052 $5,945,189 $623,137 $6,065,189
EXPENDITURES
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City of Grand Terrace
FY2019-20 Financial Report Update
Year-End Report, June 30, 2020, REVISED
Column 1 Column 2 Column 3 Column 4 Column 5 Column 6
2019-20
Approved
Budget
Original
Proposed
Adjusts
June-2020
Year-end
Projection
2019-20
Year-to-
Date
Actuals
Revised
Adjusts
2019-20
Revised
Year-End
Salaries $1,246,881 ($26,376) $1,220,505 $947,692 $15,000 $1,235,505
Benefits $842,690 ($33,530) $809,160 $745,002 $0 $809,160
Prof./Contractual
Services $3,463,996 ($141,694) $3,322,302 $2,710,845 $0 $3,322,302
Materials &
Supplies $236,217 $9,882 $246,099 $213,902 $0 $246,099
Lease of
Facility/Equipment $8,000 $11,323 $19,323 $13,136 $0 $19,323
Utilities $145,000 ($1,142) $143,858 $123,437 $0 $143,858
Overhead Cost
Allocation ($87,450) $0 ($87,450) ($87,452) $0 ($87,450)
Transfers Out $125,800 $0 $125,800 $125,800 $0 $125,800
EXPENDITURES $5,981,134 ($181,537) $5,799,597 $4,792,362 $15,000 $5,814,597
REVENUE & EXPENDITURE SUMMARY
REVENUES $5,977,197 ($535,145) $5,442,052 $5,945,189 $623,137 $6,065,189
EXPENDITURES ($5,981,134) $181,537 ($5,799,597) ($4,792,362) ($15,000) ($5,814,597)
NET – SURPLUS
/ (DEFICIT) ($3,937) ($353,608) ($357,545) $1,152,826 $608,137 $250,592
As mentioned earlier, the original projections submitted to City Council in June-2020,
showed the use of ($357,545) in General Fund reserves (Column 3, highlighted in
orange); in light of actual revenues received from property taxes (both Property Tax
General Levy and RPTTF receipts) projected at over $623,000, City staff revised their
projections, now reflecting a surplus of $250,592 (Column 6, highlighted in yellow).
Attachment A shows a detailed synopsis on the sequence of events leading to staff’s
revised projections.
Attachment B is HdL’s report regarding the 2011 bond defeasance which includes
RPTTF projections for the General Fund, which staff used as a base, to provide City
Council with its original RPTTF projections.
REVISED FY2020-21 BUDGET
In light of additional property tax revenues received, City staff requested the property
tax consultant HdL to provide revised property tax projections. Based on the information
received from HdL, staff is revising the FY2020-21 budget amounts as shown below:
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Table 2
City of Grand Terrace
FY2020-21 Financial Report Update
Proposed Revised Budget, FY2020-21
Column 1 Column 2 Column 3
2020-21
Adopted
Budget
2020-21
Proposed
Adjustments
2020-21
Revised
Budget
REVENUES
Property Tax $1,971,250 $111,343 $2,082,593
Residual Receipts - RPTTF $1,668,400 $129,763 $1,798,163
Residual Receipts - Housing $0 $0 $0
Franchise Fees $445,000 $0 $445,000
Licenses, Fees & Permits $329,090 $0 $329,090
Sales Tax $725,000 $25,000 $750,000
Intergovernmental Revenue/Grants $160,000 $0 $160,000
Charges for Services $100,300 $0 $100,300
Fines & Forfeitures $35,100 $34,900 $70,000
Miscellaneous $0 $0 $0
Use of Money & Property $67,500 $0 $67,500
Transfers In $0 $0 $0
Wastewater Receipts $318,349 $0 $318,349
TOTAL REVENUES $5,819,989 $301,006 $6,120,995
EXPENDITURES
Salaries $1,083,626 $0 $1,083,626
Benefits $1,066,209 $0 $1,066,209
Professional/Contractual Services $3,337,646 $0 $3,337,646
Materials & Supplies $211,351 $0 $211,351
Lease of Facility/Equipment $19,323 $0 $19,323
Utilities $143,858 $0 $143,858
Overhead Cost Allocation ($87,450) $0 ($87,450)
Transfers Out $135,800 $0 $135,800
TOTAL EXPENDITURES $5,910,363 $0 $5,910,363
REVENUE & EXPENDITURE SUMMARY
REVENUES $5,819,989 $301,006 $6,120,995
EXPENDITURES ($5,910,363) $0 ($5,910,363)
NET - USE OF FUND BALANCE ($90,374) $301,006 $210,632
As shown in the Column 3 of the table above, the FY2020-21 projected RPTTF receipts
of $1,798,163, as provided by HdL, is lower than the actual RPTTF receipts received in
FY2019-20 of $1,911591. It is good to note that HdL stated that the Assessed Valuation
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(AV) growth is conservative. It is difficult to reasonable estimate the amount of
supplemental revenue that might be allocated due to the COVID-19 pandemic; it is
anticipated that sales may be suppressed and will limit the amount of supplemental
revenue available for allocation in FY2020-21 and perhaps in later years.
The revised projections show a surplus of $210,632 in the current year’s General Fund
budget.
If the Revenue Enhancement and Expenditure Reduction Plan (RE&ER Plan) was
not approved and implemented
If City Council had not taken any actions and not approved the RE&ER Plan, where
expenditures were rolled from FY2019-20 to FY2020-21, the projected outcome would
have been:
Table 3
City of Grand Terrace
FY2020-21 Budget
Without Implementation of the RE&ER Plan
2020-21
Adopted
Budget
2020-21
Proposed
Adjustments
2020-21
Revised
Budget
REVENUES
Property Tax $1,971,250 $111,343 $2,082,593
Residual Receipts - RPTTF $1,668,400 $129,763 $1,798,163
Residual Receipts - Housing $0 $0 $0
Franchise Fees $445,000 $0 $445,000
Licenses, Fees & Permits $329,090 $0 $329,090
Sales Tax $725,000 $25,000 $750,000
Intergovernmental Revenue/Grants $160,000 $0 $160,000
Charges for Services $100,300 $0 $100,300
Fines & Forfeitures $35,100 $34,900 $70,000
Miscellaneous $0 $0 $0
Use of Money & Property $67,500 $0 $67,500
Transfers In $0 $0 $0
Wastewater Receipts $318,349 $0 $318,349
TOTAL REVENUES $5,819,989 $301,006 $6,120,995
EXPENDITURES
Salaries $1,083,626 $0 $1,083,626
Benefits $1,066,209 $0 $1,066,209
Staff (no personnel reductions) $450,000 $0 $450,000
Professional/Contractual Services $3,337,646 $0 $3,337,646
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City of Grand Terrace
FY2020-21 Budget
Without Implementation of the RE&ER Plan
2020-21
Adopted
Budget
2020-21
Proposed
Adjustments
2020-21
Revised
Budget
Continuance of 30-hour Sheriff’s Deputy $130,000 $0 $130,000
Materials & Supplies $211,351 $0 $211,351
Lease of Facility/Equipment $19,323 $0 $19,323
Utilities $143,858 $0 $143,858
Overhead Cost Allocation ($87,450) $0 ($87,450)
Transfers Out $135,800 $0 $135,800
TOTAL EXPENDITURES $6,490,363 $0 $6,490,363
REVENUE & EXPENDITURE SUMMARY
REVENUES $5,819,989 $301,006 $6,120,995
EXPENDITURES ($6,490,363) $0 ($6,490,363)
NET - USE OF FUND BALANCE ($670,374) $301,006 ($369,368)
RECOMMENDATIONS
REVENUE APPROPRIATIONS
Based on the previous revenue and expenditure reports, City staff is recommending that
City Council approve the additional revenue appropriations as shown in Table 2 and
summarized below:
Table 4
City of Grand Terrace
Proposed Revised Revenue Budgets, FY2020-21
Column 1 Column 2 Column 3
2020-21
Adopted
Budget
2020-21
Proposed
Adjustments
2020-21
Revised
Budget
REVENUES
Property Tax $1,971,250 $111,343 $2,082,593
Residual Receipts - RPTTF $1,668,400 $129,763 $1,798,163
Sales Tax $725,000 $25,000 $750,000
Fines & Forfeitures $35,100 $34,900 $70,000
TOTAL ADDITIONAL REVENUES $4,399,750 $301,006 $4,700,756
EXPENDITURE APPROPRIATIONS
Staff is recommending that the following positions be re-funded and appropriations to
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the General Fund as shown below be approved so as to continue sufficient, effective
and productive public services to the community.
Table 5
Dept Proposed Expenditure Appropriations
(Salaries and Benefits) Amount
Plng & Dev Svcs
(10-185)
1. Return the Code Enforcement/Animal Control Specialist from
a 20-hour workweek to a 40-hour workweek in the 2nd quarter of
the fiscal year $22,500
Public Works
(10-175) 2. Re-fund one (1) Maintenance Worker position $65,000
Finance
(10-140)
4. Re-fund the Management Analyst position and approve the
re-class of the positions to a Senior Accountant position $95,000
Finance
(10-140)
3. Reclass the Budget Officer position to a Finance/Accounting
Manager position $0
$182,500
The above positions are vital to the organization’s continued ability to provide efficient
services and avoid any disruption in public services provided to the community.
Positions will be reviewed and filled based on the City’s needs.
Some of the main duties of the positions listed above, should they be approved by City
Council will include:
Code Enforcement/Animal Control Specialist
• Maintain the level of staffing to ensure that on-call and weekend code
enforcement services are available, specially for animal control services which
include:
➢ patrolling for stray, injured, deceased, uncontrolled, dead animals and
traps, confines and removes said animals as necessary; and
➢ responding to calls regarding investigations of animal bites, dangerous or
poisonous animals.
Maintenance Worker II
The 3rd maintenance position will:
• Aid in emergency irrigation, pot-hole and pipe repairs;
• Decrease the response time work orders submitted from 3 days to 24 hours;
• Assist in weed abatement along public rights-of-way.
Senior Accountant
• In order to fully record, review all General Fund revenues, the Senior Accountant
will prepare all journal (recording) entries, online transactions and balances
specifically for General Fund revenues;
• Will update and balance the cash ledger, the cashiering systems, tracking all
amounts for accuracy and completeness;
• Will prepare accounts receivable registers, review all revenues in all funds for
reconciliation to the General Ledger;
• Will process all accounts payable transactions and payments of all invoices;
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• Will perform all payroll accounting functions, including the balancing of time sheets,
tax withholdings and deductions for bi-weekly and special payroll runs; will
completes quarterly payroll tax returns, quarterly fuel tax returns, payroll liability and
insurance accounts reconciliations, journal entries, and leave cash-outs;
• Will administer Federal and State grant and special revenue reports to ensure labor
costs are properly calculated and adhere with grant reporting requirements.
Finance/Accounting Manager
• Will reconcile monthly bank statements;
• Administer the daily cash management review, initiate and maintain all wires to
other government agencies;
• Maintain short-term and long-term cash flow projections to provide to
Management for their review;
• Reviews and evaluates the City’s general ledger for any variations in receipts
and disbursements including budget variances, grant reports, tax reports and
filings and mandated annual reports.
• Will process, monitor purchase orders, contractual agreements;
• Will administer and oversee the financial requirements of grants and special
revenues, accounting and reporting mandates.
Both the Senior Accountant and Finance/Accounting Manager positions are exempt and
supervisory positions, and therefore will not be represented by Teamsters Local 1932.
Selection of the persons to fill the positions will be made in accordance with the City’s
Personnel Policies, Rules and Regulations.
FY2019-20 SURPLUS ($250,592)
At City Council’s direction, City staff can to City Council with proposed programs and
activities to avail of the one-time funds (FY2019-20 surplus of $250,592) for their review
and approval.
FISCAL IMPACT:
Approval of the above recommendations will generate additional appropriations to the
General Fund in FY2020-21 as detailed above.
ATTACHMENTS:
• Attachment A (PDF)
• Attachment B (PDF)
APPROVALS:
Cynthia A. Fortune Completed 07/23/2020 3:56 PM
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Finance Completed 07/23/2020 3:57 PM
City Attorney Completed 07/23/2020 8:34 PM
City Manager Completed 07/23/2020 9:11 PM
City Council Pending 07/28/2020 6:00 PM
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CITY OF GRAND TERRACE
ATTACHMENT A
COUNCIL CHAMBERS
GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313
GENERAL FUND
Property Tax Revenues
Darcy McNaboe, Mayor
Doug Wilson, Mayor Pro Tem
Sylvia Robles, Council Member
Bill Hussey, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 p.m.
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GENERAL FUND PROPERTY TAX REVENUES
FY2019-20
Due to the unpredictability of the economic impacts associated with COVID-19, making it
difficult to generate a thorough financial analysis, staff tried to provide City Council with
their most recent revenue and expense projections at each Council meeting as shown in the table below with any adjustments or revisions:
Table A
City of Grand Terrace FY2019-20 Financial Report Update
Year-End Report, June 30, 2020 as provided to City Council
2019-20 Approved
Budget Adjustmts
2019-20 Proj-1
04/28/2020
Rev/Exp
Red Plan
2019-20 Proj-2
05/06/2020 Adjustmts
2019-20 Proj-3
06/23/2020
REVENUES
Property Tax (General Levy) $1,971,250 ($79,990) $1,891,260 $0 $1,891,260 $0 $1,891,260
Residual Receipts -
RPTTF $1,442,400 $610 $1,443,010 $0 $1,443,010 $0 $1,443,010 Residual Receipts -
Housing $0 $0 $0 $0 $0 $0 $0
Franchise Fees $534,790 ($97,270) $437,520 $0 $437,520 $9 $437,529
Licenses, Fees & Permits $456,510 ($127,400) $329,110 $0 $329,110 ($23) $329,087
Sales Tax $785,400 ($185,370) $600,030 $75,000 $675,030 $0 $675,030
Intergovernmental Revenue/Grants $26,500 ($2,790) $23,710 $39,998 $63,708 $0 $63,708
Charges for Services $207,900 ($127,600) $80,300 ($1) $80,299 $0 $80,299
Fines & Forfeitures $72,500 ($20,420) $52,080 $7 $52,087 $0 $52,087
Miscellaneous $15,148 ($14,638) $510 $0 $510 ($4) $506 Use of Money &
Property $62,000 $4,740 $66,740 ($4) $66,736 $0 $66,736
Transfers In $84,450 $0 $84,450 $0 $84,450 $0 $84,450
Wastewater Receipts $318,349 $1 $318,350 $0 $318,350 $0 $318,350
TOTAL REVENUES $5,977,197 ($650,127) $5,327,070 $115,000 $5,442,070 ($18) $5,442,052
EXPENDITURES
Salaries $1,246,881 ($10,149) $1,257,030 ($36,525) $1,220,505 $0 $1,220,505
Benefits $842,690 $15,400 $827,290 ($18,130) $809,160 $0 $809,160 Prof/Contractual
Services $3,463,996 $133,666 $3,330,330 ($18,000) $3,312,330 $9,972 $3,322,302
Materials & Supplies $236,217 ($19,873) $256,090 $0 $256,090 ($9,991) $246,099
Lease of Facility/Equipment $8,000 ($11,320) $19,320 $0 $19,320 $3 $19,323
Utilities $145,000 $1,140 $143,860 $0 $143,860 ($2) $143,858
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City of Grand Terrace
FY2019-20 Financial Report Update
Year-End Report, June 30, 2020 as provided to City Council
2019-20 Approved Budget Adjustmts
2019-20 Proj-1 04/28/2020 Rev/Exp Red Plan
2019-20 Proj-2 05/06/2020 Adjustmts
2019-20 Proj-3 06/23/2020
Overhead Cost
Allocation ($87,450) $0 ($87,450) $0 ($87,450) $0 ($87,450)
Transfers Out $125,800 $0 $125,800 $0 $125,800 $0 $125,800
TOTAL EXPENDITURES $5,981,134 $108,864 $5,872,270 ($72,655) $5,799,615 ($18) $5,799,597
REVENUE & EXPENDITURE SUMMARY
REVENUES $5,977,197 ($650,127) $5,327,070 $115,000 $5,442,070 ($18) $5,442,052
EXPENDITURES (5,981,134) ($108,864) (5,872,270) $72,655 (5,799,615) $18 (5,799,597)
NET - USE OF FUND BALANCE ($3,937) ($541,263) ($545,200) $187,655 ($357,545) $0 ($357,545)
INITIAL YEAR-END PROJECTIONS
• Redevelopment Property Tax Trust Fund (RPTTF) Receipts
In May-2018, City staff presented City Council with a two-year budget (FY2018-19
and FY2019-20) with projections based on data as of May-2018. During budget
development, the table below shows actual receipts that City staff had at the time:
Table B
City of Grand Terrace
Annual RPTTF Receipt History
As of May-2018
FISCAL YEAR
JAN
ACTUAL RECEIPTS
Variance over prior
JAN receipts
JUN
ACTUAL RECEIPTS
Variance over prior
JUN receipts
ANNUAL
ACTUAL RECEIPTS
Variance over prior
year's receipts
2014-15 $532,256 $228,936 $761,191
2015-16 $512,058 -3.8% $233,597 2.0% $745,655 -2.0%
2016-17 $594,256 16.1% $291,639 24.8% $885,895 18.8%
2017-18 $671,578 13.0% not yet received N/A
Based on the existing data at the time, staff assumed the following:
1. The 18% increase between FY2016-17 and FY2015-16 included increase in assessed property valuations due to the standard increase of value in properties (usually between 2% and 4%) and the sale of certain properties
that occurred in FY2014-15 or older years and was applied in FY2016-17.
Increases in property valuations normally take from 18 to 24 months before
being placed on the Tax Roll. 2. Staff assumed that although sales of properties would occur, it would not be as high as what was received in FY2016-17 (based on projections
received form the City’s property tax consultant, HdL) and projected lower
revenue increases as shown in the table below:
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Table C
City of Grand Terrace
Estimated, Proposed and Approved RPTTF Projections
As of June-2018
FISCAL YEAR ANNUAL BUDGET TOTAL
Variance over
prior year's receipts
2017-18 $1,012,540 14.30%
2018-19 $1,090,000 7.65%
2019-20 $1,173,400 7.65%
In FY2018-19, staff requested and received approval from City Council and the City of Grand Terrace Successor Agency to the former Community
Redevelopment Agency (Agency) approved the defeasance of the Successor
Agency’s 2011 Tax Allocations Bonds (TABS) A and B issues. The City’s financial
advisor (Fieldman & Rolapp) projected that the bond defeasance would increase the General Fund’s RPTTF receipts by approximately $500,000 annually.
The bond defeasance process involved two separate and distinct approvals which
had to be submitted to San Bernardino County’s Oversight Board for their review
and approval, and consequently, the Department of Finance (DOF): 1. Approval to amend the Agency’s Last and Final Recognized Obligation
Payment Schedule (Last & Final ROPS) reflecting the effects of the 2011
bond defeasance; and
2. Approval to defease the 2011 TABs bond proceeds. By May-2019, actual RPTTF receipts received were as follows:
Table D (update of Table B with additional RPTTF receipts received)
City of Grand Terrace
Annual RPTTF Receipt History
As of May-2019
FISCAL YEAR JAN
Variance over prior
JAN receipts JUN
Variance over prior
JUN receipts ANNUAL TOTAL
Variance over prior
year's receipts
2014-15 $532,256 $228,936 $761,191
2015-16 $512,058 -3.8% $233,597 2.0% $745,655 -2.0%
2016-17 $594,256 16.1% $291,639 24.8% $885,895 18.8%
2017-18 $671,578 13.0% $453,279 55.4% $1,124,857 27.0%
2018-19 $846,589 26.1% not yet received N/A
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With the current information, and as part of the 2011 bond defeasance process,
HdL was requested to provide a report that would reflect the effects of the bond defeasance on both the Agency’s cash flow and the General Fund’s RPTTF
receipts. For FY2019-20, HdL projected $1,660,960 in RPTTF revenue receipts
for the City’s General Fund.
Attachment B of the staff report is HdL’s report showing the RPTTF projections in relation to the 2011 Tax Allocation Bonds (TABs) defeasance.
HdL also mentioned that in providing the projections, they assume the following:
• Allocations of RPTTF revenues are made in January and June of each fiscal year;
• The January allocation are property taxes collected from mid-June through
December of the prior calendar year and the June allocation are taxes collected from January 1st to May of the current year;
• Supplemental revenues collected from taxpayers for value added by sales
and by new construction that occurred mid-year and are not yet reflected
on the tax roll published by the Assessor; and
• Growth assumption is very conservative at 2% annually.
In addition, also in May-2019, based on the above information received from HdL
and the fact that the Agency had not yet received approval to defease the 2011
bond proceeds, staff revised its FY2019-20 RPTTF revenue projection to reflect the following assumptions:
1. Should the 2011 TABs bond defeasance be approved by the San
Bernardino Oversight Board in June-2019, and all documents are submitted
to the DOF, review and approval of the DOF may take up to 90 days; 2. The bond defeasance process may take up to 60 days, since the 2011 TABs
bond covenant requires that all bond holders be provided a 30-day notice if
the bonds are going to be defeased; and
3. Based on the above timeline, San Bernardino County requires that any
adjustments that need to be part of the RPTTF distribution in January of each year, be submitted to them no later than November of the prior
calendar year.
City staff assumed that the deadline of November would not be met; therefore,
when revising the FY2019-20 RPTTF revenue projection, staff assumed that it would only receive ½ of the bond defeasance residuals of approximately $250,000
in FY2019-20 instead of the full amount of $500,000. Staff consequently submitted
a revised FY2019-20 RPTTF revenue projection as part of the budget revisions
submitted to City Council in May-2019 to reflect such assumption, as shown in the
last column of Table 1 under RPPTF Receipts and Table 5 below:
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Table E
City of Grand Terrace
Estimated, Proposed and Approved RPTTF Projections
FY2019-20
FISCAL
YEAR
ORIGINAL BUDGET
JUNE-2018
HdL Estimate due to Bond
Defeasance
Adjustment to reflect only
½ of Bond Defeasance
Proceeds
REVISED BUDGET
JUNE-2019
ESTIMATED YEAR END MAY-2020
2019-20 $1,173,400 $1,660,960 ($218,560) $1,442,400 $1,443,006
In April-2020, the City Council declared a fiscal emergency, with staff returning the following month to City Council with revised revenue projections. As of May-2020,
actual RPTTF receipts were received as follows:
Table F (update of Tables B & D with additional RPTTF receipts received)
City of Grand Terrace
Annual RPTTF Receipt History
As of May-2020
FISCAL YEAR JAN
Variance over prior
JAN receipts JUN
Variance over prior
JUN receipts ANNUAL TOTAL
Variance over prior
year's receipts
2014-15 $532,256 $228,936 $761,191
2015-16 $512,058 -3.8% $233,597 2.0% $745,655 -2.0%
2016-17 $594,256 16.1% $291,639 24.8% $885,895 18.8%
2017-18 $671,578 13.0% $453,279 55.4% $1,124,857 27.0%
2018-19 $846,589 26.1% $515,302 13.7% $1,361,891 21.1%
2019-20 $1,003,006 18.5% not yet received N/A
Although the General Fund received $1,003,006 in January-2020, instead of a projected $870,000, staff assumed that the difference (approximately $125,000)
was part of the expected $250,000 in bond proceeds, with the remaining balance
of $125,000 to be received in June-2020.
When the City Manager submitted his Revenue Enhancement and Expenditure Reduction Plan, the same assumption was used, providing a year-end projection
of $1,443,006 as shown in Table 5.
In June-2020, the City received its June-2020 RPTTF revenue receipts totaling
$908,313, bringing the total annual FY2019-20 RPTTF actual receipts to $1,911,319 – about $468,313 over the year-end estimate.
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To: Cynthia Fortune, Finance Director
City of Grand Terrace
From: David Schey, HdL Coren & Cone
Subject: Enhanced Revenue to City of Grand Terrace due to 2019 Bond Defeasance
Date: May 15, 2019
The Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace (the
“Agency”) received approval of their Last and Final ROPS from the Department of Finance (the
“DOF”) on August 6, 2018. This document established the amounts payable as enforceable
obligations for all Redevelopment Property Tax Trust Fund (the “RPTTF”) revenue allocations
through their maturity. The Agency is proposing to finance the full defeasance of the debt service
on the existing 2011A and 2011B bonds that had been issued by the Community Redevelopment
Agency of the City of Grand Terrace (the “Former Agency”) prior to the dissolution of
redevelopment agencies by the State of California. The full and immediate defeasance of the debt
service on the 2011A and 2011B bonds will result in a larger amount of revenue being allocated to
the City of Grand Terrace. The means by which this occurs is outlined below.
Allocation of Tax Increment after Dissolution of Redevelopment
As of February 1, 2012, the allocation of tax increment revenue has been dictated by the legislation
adopted as ABx1 26. Allocations of revenue to the Agency is now made on January 2 and June 1
of each fiscal year. All tax increment revenue is deposited by the County Auditor Controller (the
“CAC”) in the RPTTF for allocation on these two dates. The tax increment revenue available for
allocation on January 1 consists of revenues collected after June 1 of the previous fiscal year and
for collections in November and December of the current fiscal year. The tax increment revenues
available for allocation on June 1 include revenues collected from January 1 to June 1 of the current
fiscal year.
From the collected tax increment revenues deposited in the RPTTF for each allocation date, the
CAC deducts its own administrative charges and then calculates and deducts amounts owed to
taxing entities for payments required by the former Section 33676 of the Health & Safety Code; for
tax sharing agreements entered into pursuant to Section 33401 of the Health & Safety Code; and,
for statutory tax sharing obligations required by Sections 33607.5 and 33607.7 of the Health &
Safety Code. The amount remaining after these reductions, if any, is what is available for payment
by the Successor Agency of debt obligations of the Former Agency.
Prior to receiving revenues on June 1 and January 2, the Successor Agency must adopt a Recognized
Obligation Payment Schedule (the “ROPS”) covering the two upcoming allocations by February 1.
This annual ROPS reflects the payment obligations of the Successor Agency for June 1 through
December 31 that will be funded by the June 1 tax allocation (the “A” ROPS) and for January 1
through June 30 that will be funded by the January 2 tax allocation (the “B” ROPS). The ROPS
must be approved by an Oversight Board that is established in the legislation with membership
consisting of representatives from various taxing entities. The ROPS must also receive approval
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Successor Agency to the CRA of the City of Grand Terrace
2011 Bond Defeasance Proposal
May 15, 2019, Page 2
from the State Department of Finance.
The Successor Agency is entitled to receive an amount to cover the administrative costs of winding
down the business of the former redevelopment agency. This amount is set by the legislation at a
minimum $250,000 per year and a maximum that is 3% of the amount allocated from the RPTTF.
To the extent that revenues are insufficient to pay all the approved ROPS obligations, the Successor
Agency’s administrative allowance will be reduced or eliminated.
If there are RPTTF amounts remaining after reductions for county administrative charges, pass
through obligations, ROPS obligations and Successor Agency administrative allowance, these
remainder amounts are referred to as Residual Revenue. Residual Revenue for each allocation cycle
is proportionately allocated to the taxing entities and to the Educational Revenue and Augmentation
Fund (the “ERAF”). Based on the allocation of Residual Revenue for the 18-19B RPTTF allocation
in January 2019, the City of Grand Terrace (the “City”) receives approximately 29.32% of all
Residual Revenue allocated. The Colton Joint Unified School District (the “CUSD”) receives
approximately 60.09% of all Residual Revenue allocated and the San Bernardino Community
College (the “SBCCD”) and San Bernardino County Superintendent of Schools (the
“Superintendent”) receive 10.04% and 0.55% respectively. The first column in the table below
reflects the projected residual revenue to be received by the City and other taxing entities based on
our conservative projection of revenue and on the payment of debt service on the 2011 Bonds.
The Last and Final ROPS
The legislation that dissolved redevelopment agencies also mandated that the proceeds of bonds
issued by the former redevelopment agencies after December 31, 2010 could not be used for the
purposes intended at the time of issuance or for any other purposes. The Former Agency had issued
its 2011A and 2011B (Taxable) Tax Allocation Bonds on June 17, 2011. In effect, these bond
proceeds were unavailable but at the same time, the debt service on those bonds had to be paid as
part of the Agency’s enforceable obligations on the ROPS. The dissolution legislation, as amended,
did make provision for agencies to use a portion of the proceeds if they were to submit and have
approved a Last and Final ROPS. The Last and Final ROPS establishes the amounts that can be
paid by the Agency for enforceable obligations for all remaining ROPS through the full repayment
of all obligations. In order to eliminate the need to process and adopt a ROPS document each year
going forward and to be allowed to utilize a portion of the 2011 bond proceeds, the Agency
submitted and had approved a Last and Final ROPS on August 6, 2018.
Within this Last and Final ROPS, some of the bond proceeds from the 2011 Bonds were to be used
to partially fund the debt service on the 2011 Bonds and the balance of the debt service payments
was included as an enforceable obligation for payment from RPTTF allocations each January and
June. In addition, there is a total of $1.04 million in other enforceable obligations. The use of a
portion of the bond proceeds to pay the debt service on the bonds acted to reduce the amount of
annual RPTTF revenue needed to pay debt service and produced an increase in the amount of
residual revenue to be distributed to the City and other taxing entities. Relative to the original
estimated residual revenue, the residual revenue to the City resulting from adoption of the Last and
Final ROPS is greater by $4,764,853.
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Successor Agency to the CRA of the City of Grand Terrace
2011 Bond Defeasance Proposal
May 15, 2019, Page 3
Bond Defeasance
The proposed bond defeasance will eliminate debt service payments on the 2011 Bonds after the
debt service payments for 2019 that will be made from revenues of fiscal year 2018-19. As
discussed above, the approved Last and Final ROPS assumes repayment of the 2011 Bonds through
a combination of payments from existing bond proceeds and payments from RPTTF revenues. The
remaining payments from RPTTF revenues are scheduled for fiscal years 2019-20 through 2026-
27.
By defeasing the 2011 Bonds, the RPTTF funded debt service payments totaling $7.99 million are
eliminated and the amount of residual revenue available for distribution to the City and other taxing
entities is increased by this same amount. The City and other taxing entities receiving Residual
Revenue will benefit by receiving their proportional shares of this savings. Relative to the original
estimated residual revenue, the residual revenue to the Taxing Entities resulting from the defeasance
of the 2011 Bonds is greater by $24,571,425. Defeasance of the 2011 Bonds will increase the
projected total Residual Revenue by $7,991,679 over the Residual Revenue Projected based on
approval of the Last and Final ROPS alone.
Projected Residual Revenue Amounts Shares of Residual Revenue after 2011 Bond Defeasance
Original
Updated per
Last and
Final ROPS
Updated per
2011 Bond
Defeasance
Grand Terrace
@ 29.32%
Colton USD
@ 60.09%
SBCCD @
10.04%
Co. Supt. of
Schools @
0.55%
2019-20 3,907,335 4,549,900 5,664,940 1,660,960 3,404,062 568,760 31,157
2020-21 4,011,044 4,651,274 5,767,954 1,691,164 3,465,964 579,103 31,724
2021-22 4,353,508 4,992,168 6,109,468 1,791,296 3,671,179 613,391 33,602
2022-23 4,459,964 5,099,744 6,216,644 1,822,720 3,735,581 624,151 34,192
2023-24 4,571,059 5,214,264 6,325,964 1,854,773 3,801,272 635,127 34,793
2024-25 4,683,621 5,327,171 6,437,471 1,887,466 3,868,276 646,322 35,406
2025-26 4,802,357 5,443,172 6,555,572 1,922,094 3,939,243 658,179 36,056
2026-27 4,967,519 6,528,860 6,720,219 1,970,368 4,038,180 674,710 36,961
2027-28 5,083,251 6,841,051 6,841,051 2,005,796 4,110,787 686,841 37,626
2028-29 5,208,349 6,961,749 6,961,749 2,041,185 4,183,315 698,960 38,290
2029-30 5,330,061 7,084,861 7,084,861 2,077,281 4,257,293 711,320 38,967
2030-31 5,454,036 7,210,436 7,210,436 2,114,100 4,332,751 723,928 39,657
2031-32 5,585,622 7,338,522 7,338,522 2,151,655 4,409,718 736,788 40,362
2032-33 5,714,869 7,469,169 7,469,169 2,189,960 4,488,224 749,905 41,080
2033-34 7,615,930 7,615,930 7,615,930 2,232,991 4,576,412 764,639 41,888
Totals $75,748,523 $92,328,269 $100,319,948 $29,413,809 $60,282,257 $10,072,123 $551,760
In order to implement the bond defeasance, the Agency will need to process an amendment to the
approved Last and Final ROPS so as to reflect the reduced amount of enforceable obligations.
Summary
Based on our conservative estimates, if the 2011 Bonds are defeased, the City would receive about
$29.4 million in Residual Revenue payments between 2019-20 and 2033-34. The CUSD, SBCCD
and the Superintendent will receive Residual Revenue amounts of $60.3 million, $10.1 million and
$551,760 respectively. This is assuming growth in incremental revenue of 2% annually. If the
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Successor Agency to the CRA of the City of Grand Terrace
2011 Bond Defeasance Proposal
May 15, 2019, Page 4
Agency proceeds under the approved Last & Final ROPS without defeasing the 2011 Bonds, the
City and other taxing entities will receive about $8 million less in Residual Revenue payments over
this period. After the bond defeasance and the amending of the Last and Final ROPS, the winding
down of the Former Agency will proceed in exactly the same manner.
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