08/25/2020CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● AUGUST 25, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
PUBLIC ADVISORY: THE COUNCIL CHAMBER IS NOW OPEN TO THE PUBLIC!!
Beginning June 15, 2020, the City of Grand Terrace will reopen its public meetings. Therefore, the regular
meeting of the City Council for August 25, 2020 is now open to the public. Please be advised that face
masks are required, social distancing will be practiced, and occupancy limits will be enforced.
Please note that Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on
March 17, 2020, the regular meeting of the City Council for August 25, 2020 will also be conducted
telephonically through Zoom and broadcast live on the City’s website.
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other
matter within its jurisdiction. If you wish to address the City Council, you are invited to provide your name
to the City Clerk who will be compiling a list of speakers. Speakers will be called upon by the Mayor at the
appropriate time and each person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting
by dialing the following telephone number and you will be placed in the waiting room, muted until it is your
turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 891 7361 1726
Password: 242463
The City wants you to know that you can also submit your comments by email to
ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments
for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are
unable to email, please call the City Clerk’s Office at (909) 824-6621 x230 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment
period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish
to comment on. Comments that you want read to the City Council will be subject to the three (3) minute
time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the
agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to
investigate and/or schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this
agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor
Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For
further information regarding agenda items, please contact the office of the City Clerk at (909) 824-6621
x230, or via e-mail at dthomas@grandterrace-ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.grandterrace-ca.gov.
Agenda Grand Terrace City Council August 25, 2020
City of Grand Terrace Page 2
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the
advertised starting time of the meeting. This will enable the City to make reasonable arrangements to
ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible.
CALL TO ORDER
Convene City Council.
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
A. SPECIAL PRESENTATIONS
FP-5 – Measure U presented by San Bernardino County Fire Chief/Fire Warden. Daniel
R. Munsey and Deputy Chief of Administration, Bertral Washington.
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council August 25, 2020
City of Grand Terrace Page 3
2. Approval of Minutes – Special Meeting Workshop – 08/06/2020
DEPARTMENT: CITY CLERK
3. Approval of Minutes – Regular Meeting – 08/11/2020
DEPARTMENT: CITY CLERK
4. City Department Monthly Activity Report - June 2020
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
5. Update on Emergency Rehabilitation of Grand Terrace Road, North of Newport Avenue
RECOMMENDATION:
Receive and File an update on the Emergency that was declared for the Grand Terrace
Road Rehabilitation Project
DEPARTMENT: PUBLIC WORKS
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Bill Hussey
Council Member Sylvia Robles
Mayor Pro Tem Doug Wilson
Mayor Darcy McNaboe
Agenda Grand Terrace City Council August 25, 2020
City of Grand Terrace Page 4
F. PUBLIC HEARINGS
6. Appeal Hearing of Conditional Use Permit 19-01, Site and Architectural Review 19-03
and Environmental 19-05 Requesting Approval to Develop a Trailer/Container Storage
Facility, Providing a Maximum of 650 Parking Spaces for Semi-Trailers, Shipping and
Storage Containers, and Chassis, on an Approximately 21.92-Acre Site Located
Approximately 520 Feet North of Vivienda Avenue and South of the Santa Ana River
Trail in the Northwestern Portion of the City (Assessor's Parcel Nos. 0275-191-06 &
0275-191-30)
RECOMMENDATION:
Uphold the Planning Commission’s approval of the Project and approve the Project by
adopting a resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE UPHOLDING THE PLANNING COMMISSION’S APPROVAL
OF CONDITIONAL USE PERMIT 19-01 AND SITE AND ARCHITECTURAL REVIEW
19-03, AND A RELATED MITIGATED NEGATIVE DECLARATION
(ENVIRONMENTAL 19-05); AND APPROVING AND ADOPTING THE MITIGATED
NEGATIVE DECLARATION (ENVIRONMENTAL 19-05) PURSUANT TO THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA), CONDITIONAL USE
PERMIT 19-01, AND SITE AND ARCHITECTURAL REVIEW 19-03 TO DEVELOP A
TRAILER/CONTAINER STORAGE FACILITY WITH A MAXIMUM OF 650 PARKING
SPACES FOR EMPTY SEMI-TRAILERS, SHIPPING AND STORAGE CONTAINERS,
AND CHASSIS USE ON AN APPROXIMATELY 21.92-ACRE SITE (ASSESSOR’S
PARCEL NOS. 0275-191-06 AND 0275-191-30) WHICH IS CURRENTLY
UNDEVELOPED AND LOCATED APPROXIMATELY 520 FEET NORTH OF
VIVIENDA AVENUE AND SOUTH OF THE SANTA ANA RIVER TRAIL IN THE
NORTHWESTERN PORTION OF THE CITY
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
G. UNFINISHED BUSINESS
7. Follow-Up on Michigan Street Update
RECOMMENDATION:
Receive Design Information as a Progress Update
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
Agenda Grand Terrace City Council August 25, 2020
City of Grand Terrace Page 5
H. NEW BUSINESS
8. Selection of Voting Delegates for the California League of Cities Virtual 2020 Annual
Conference
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPOINTING DELEGATES AND ALTERNATES TO THE
2020 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE AS OFFICIAL
REPRESENTATIVES OF THE CITY OF GRAND TERRACE
DEPARTMENT: CITY CLERK
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
J. CITY MANAGER COMMUNICATIONS
K. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code
Section 54957.6
Agency Designated Representatives: G. Harold Duffey, City Manager
Cynthia Fortune, Assistant City Manager
Adrian R. Guerra, City Attorney
Colin Tanner, Deputy City Attorney
Employee Organization: Teamsters Local 1932
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Properties: 22317 Barton Road, APN 1167-231-01
22273 Barton Road, APN 1167-231-02
22293 Barton Road, APN 1167-311-01
City Negotiators: G. Harold Duffey City Manager
Adrian Guerra, City Attorney
Negotiating Parties: Greens Group, Inc.
Under Negotiation: Terms of Payment
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Section 54957.6
Title: City Manager
Agenda Grand Terrace City Council August 25, 2020
City of Grand Terrace Page 6
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, September 8, 2020 at
6:00 PM. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● AUGUST 6, 2020
Community Room Special Meeting Workshop 6:00 PM
22795 Barton Road ● City Hall
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Special Meeting Workshop of the City Council at
6:00 p.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor McNaboe.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
A. PUBLIC COMMENT
None.
B. NEW BUSINESS
1. City Council Workshop to Discuss and Provide Direction Regarding City Council
Member Protocols and Procedures, Personal Code of Conduct, and Legislative
Program Policy
Council Member Sylvia Robles, representative of the subcommittee established by the
City Council, with the assistance of G. Harold Duffey, City Manager and Adrian Guerra,
City Attorney, gave the analysis of the City Council Procedures and recommendations
for discussion.
The following sections of the City Council Procedures were amended:
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Minutes Grand Terrace City Council August 6, 2020
City of Grand Terrace Page 2
• Section 1., Reference Government Code section that regulates City Council
meetings.
• Section 2., City Council Communications will be placed at the end of the City
Council agenda right before City Manager Communications. When a Council
Member travels at the City’s expense serving as a representative of the City at a
committee meeting or conference, the Council Member must provide an update
report on that activity at the next City Council meeting.
• Section 2.1.d., When a Future Agenda Item Request is submitted by a Council
Member, the Council Member and City Manager will hold discussion to determine
whether the item needs to be placed on the agenda under Requests for Future
Agenda Items.
• Section 2.6., Minutes will be prepared as action minutes. Hyperlinks will be
created in the minutes to allow access to the Power Point presentations. City
Council Communications will be summarized, and a hyperlink created to the
detailed report.
• Section 2.9., The placement for Ordinance on the agenda is as follows:
o 1st Reading will be placed under Public Hearing
o 2nd Reading will be placed under Consent Calendar
• Section 4.2.3, City Attorney Guerra will revise this paragraph to make it clearer.
Council also requested that the word Mayor be replaced with the word Chair.
• Section 6. Procedure and Rules of Order for an agenda item and motion will
proceed in this order:
o Item is Presented by Staff With Recommendation
o Questions/Clarification is Requested on the Item
o Open Public Comments
o City Manager or Staff Will Respond to Public Inquiries at the end of Each
Individual Public Comment
o Mayor States, “Do I Have a Motion”
o Mayor States, “Do I Have a Second”
o Deliberation Proceeds
o City Council Vote
• Public Hearing script needs two separate scripts: one when the applicant is
present and another when there is no applicant and just a staff report.
• When a Council Member removes an item from the Consent Calendar, it is that
Council Member’s responsibility to move the item; i.e. move to approve, move to
deny, move to continue, or finalize the item in some way.
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Minutes Grand Terrace City Council August 6, 2020
City of Grand Terrace Page 3
• Change City Council Procedure Handbook to replace the word “spokesperson”
anywhere it states spokesman and replace the word “Chair” anywhere it states
Mayor.
Mayor McNaboe recessed the Special Meeting Workshop at 7:36 p.m.
Mayor McNaboe reconvened the Special Meeting Workshop at 7:41 p.m.
Staff will take the existing City Council Procedures that is in place and compare it to the
sample policy provided in the agenda packet.
Staff will bring back the City Council Procedures comparison to the Regular Meeting of
the City Council on September 8, 2020 for further discussion.
PROVIDE DIRECTION TO SUBCOMMITTEE AND STAFF REGARDING DRAFT CITY
COUNCIL MEMBER PROTOCOLS AND PROCEDURES, PERSONAL CODE OF
CONDUCT, AND LEGISLATIVE PROGRAM POLICY
RESULT: PROVIDE DIRECTION TO STAFF
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, August 11, 2020 at
6:00 p.m.
_________________________________
Mayor of the City of Grand Terrace
_________________________________
City Clerk of the City of Grand Terrace
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● AUGUST 11, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council on Tuesday,
August 11, 2020 at 6:00 p.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Darcy McNaboe.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Remote
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Steven Weiss Planning & Development Services Director Present
Craig Bradshaw Interim Public Works Director Present
Cynthia A. Fortune Assistant City Manager Remote
A. SPECIAL PRESENTATIONS
Life Scout Joseph McClelland, Troop 40, Grand Terrace presented his request to the
City Council to place a flag retirement box on City Hall property.
Certificates of Recognition - Employees of Wilden Pump & Engineering and Ronald
McDonald House
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Mayor McNaboe requested that Council Communications be moved to the end of the
agenda, right before City Manager Communications.
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Minutes Grand Terrace City Council August 11, 2020
City of Grand Terrace Page 2
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 07/28/2020
APPROVE THE REGULAR MEETING MINUTES OF JULY 28, 2020.
3. Attachment to Minutes - 07/28/2020
APPROVE THE ATTACHMENT TO THE REGULAR MEETING MINUTES OF
JULY 28, 2020.
4. First Amendment to the Amended and Restated Cooperation Agreement Between the
City of Grand Terrace and County of San Bernardino for Participation and
Implementation of the Community Development Block Grant Program
(A) APPROVE THE FIRST AMENDMENT TO THE AMENDED AND RESTATED
COOPERATION AGREEMENT BETWEEN THE CITY OF GRAND TERRACE
AND COUNTY OF SAN BERNARDINO FOR PARTICIPATION AND
IMPLEMENTATION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM
(B) AUTHORIZE THE MAYOR OR CITY MANAGER, AS NECESSARY, TO
EXECUTE THE FIRST AMENDMENT
5. Approval of the July-2020 Check Register in the Amount of $747,834.66
APPROVE THE CHECK REGISTER NO. 07312020 IN THE AMOUNT OF $747,834.66
AS SUBMITTED, FOR THE PERIOD ENDING JULY 31, 2020.
6. May 21, 2020 & June 18, 2020 Planning Commission - Site and Architectural Review
Board Meeting Minutes
RECEIVE AND FILE.
D. PUBLIC COMMENT - NONE
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
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Minutes Grand Terrace City Council August 11, 2020
City of Grand Terrace Page 3
G. NEW BUSINESS
7. A Resolution of the City Council Declaring that an Emergency Exists that Requires
Waiver of Formal Competitive Bidding Requirements for the “Rehabilitation of Grand
Terrace Road, North of Newport Avenue Project,” and Authorizing the City Manager to
Enter into and Sign a Contract for Such Project in an Amount Not to Exceed $60,000
Subject to City Attorney Approval as to Form
Craig Bradshaw, Interim Public Works Director gave the PowerPoint presentation for
this item.
1. APPROVE A RESOLUTION ENTITLED “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA FINDING THAT
AN EMERGENCY EXISTS AS DEFINED AND USED BY PUBLIC CONTRACT
CODE SECTIONS 1102, 20168, AND 22050; DECLARING THAT THE PUBLIC
INTEREST AND NECESSITY DEMAND THE IMMEDIATE EXPENDITURE OF
PUBLIC MONEY TO SAFEGUARD LIFE, HEALTH, OR PROPERTY; AND
MAKING FINDINGS RELATED THERETO WITH RESPECT TO THE
REHABILITATION OF DETERIORATED GRAND TERRACE ROAD, NORTH OF
NEWPORT AVENUE AND THAT THE EMERGENCY WILL NOT PERMIT A
DELAY RESULTING FROM A COMPETITIVE SOLICITATION FOR BIDS, AND
THAT THE ACTION IS NECESSARY TO RESPOND TO THE EMERGENCY;
AUTHORIZING THE CITY MANAGER TO DISPENSE WITH FORMAL
COMPETITIVE BIDDING; AND AUTHORIZING THE CITY MANAGER TO ENTER
THE NECESSARY CONTRACT(S) TO CARRY OUT THE “REHABILITATION OF
GRAND TERRACE ROAD, NORTH OF NEWPORT AVENUE, PROJECT” IN A
TOTAL AMOUNT NOT TO EXCEED $60,000 AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENT(S), SUBJECT TO CITY ATTORNEY
APPROVAL AS TO FORM.”
2. APPROVE THE APPROPRIATION OF $60,000 FROM THE GAS TAX FUND
BALANCE TO RESPOND TO THE EMERGENCY.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
8. Presentations on the Merits of Enhanced Law Enforcement Services and Appropriation
of $100,000 from the General Fund, Fund Balance for the Implementation of a 30-Hour
Deputy in FY2020-21.
Bryan Lane, Lieutenant – San Bernardino County Sheriff’s Department gave the
PowerPoint presentation for this item.
1. RECEIVE PRESENTATION ON THE MERITS OF ENHANCED LAW
ENFORCEMENT; AND
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Minutes Grand Terrace City Council August 11, 2020
City of Grand Terrace Page 4
2. AUTHORIZE THE APPROPRIATION OF $100,000 FROM THE GENERAL FUND,
FUND BALANCE FOR THE IMPLEMENTATION OF A 30-HOUR DEPUTY IN
FY2020-21.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
9. Requested Future Council Agenda Items
G. Harold Duffey, City Manager gave the PowerPoint presentation for this item.
• Long Term Energy Efficiency Goals
• Prohibit Use Gas Leaf Blowers
• Regional Joint Powers Policing Authority
• Increase Fines for Illegal Fireworks (Sheriff)
• Storm Drain Master Plan
• City Holiday Tree Purchase
• Review San Bernardino Air Traffic Pattern over the City of Grand Terrace
• Cannabis Related Activities and Licensing in the City
• Create Master Plan for Long Term Underground Utilities
• Wireless Telecommunications Facilities to Install Lights on Poles if They Install
New Poles for its Wireless Facilities
• Request Survey and Cost Estimate for Installation of Street Lights on Existing
Power Poles
• Ordinance Prohibiting the Sale of E-Cigarettes and Flavored Tobacco Products
• City’s Rental Inspection Program Review
• Truck Traffic Control Devices
• Transient Occupancy Tax
• Maintaining Local Control of Energy Solutions
• Planning Commission Alternate Appointments
• Three-Way Stop Sign at the Intersection of Canal and Newport
• Discussion on Need for Greater Speed Reduction and Control in the City
• Request to Revise the City’s Municipal Code to Authorize the City Council to
Appoint the Planning Commission Chair
• Request to Discuss Planning Commission Need to Review the City’s General
Plan and Direct Staff to Prepare Schedule
• Update City’s Emergency Operations Plan
• Evaluation of Zoning Near School Properties
• Model Resolutions Supporting Balanced Energy Solutions
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Minutes Grand Terrace City Council August 11, 2020
City of Grand Terrace Page 5
REVIEW AND DISCUSS COUNCIL RECOMMENDED FUTURE AGENDA ITEMS
AND PROVIDE STAFF DIRECTION
RESULT: PROVIDE DIRECTION TO STAFF
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
1. Motion: Identify the City of Grand Terrace as a Wi-Fi Hotspot
Requested by: Council Member Jeff Allen
RESULT: ADOPTED [3 TO 2]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: Sylvia Robles, Bill Hussey, Jeff Allen
NAYS: Darcy McNaboe, Doug Wilson
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen reported that his neighbor and community member passed
away and that the City Council would be adjourning the Council meeting in his memory.
Council Member Bill Hussey
Nothing to Report.
Council Member Sylvia Robles
Nothing to Report.
Mayor Pro Tem Doug Wilson
Nothing to Report.
Mayor Darcy McNaboe
Nothing to Report.
J. CITY MANAGER COMMUNICATIONS
None.
K. CLOSED SESSION - NONE
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Minutes Grand Terrace City Council August 11, 2020
City of Grand Terrace Page 6
L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council in memory of
community member, James Monroe at 9:00 p.m. The Next Regular Meeting of the City
Council will be held on Tuesday, August 25, 2020 at 6:00 p.m.
_________________________________
Darcy McNaboe, Mayor of the City of
Grand Terrace
_________________________________
Debra L. Thomas, City Clerk of the City of
Grand Terrace
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AGENDA REPORT
MEETING DATE: August 25, 2020 Council Item
TITLE: City Department Monthly Activity Report - June 2020
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes June 2020 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month. The March report reflects the first real
service level data, since the COVID-19 National, State and Local Emergency
declarations.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• June 2020 - Monthly Departmental Report (PDF)
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APPROVALS:
G. Harold Duffey Completed 08/20/2020 8:57 AM
City Attorney Completed 08/20/2020 10:10 AM
Finance Completed 08/20/2020 12:11 PM
City Manager Completed 08/20/2020 3:56 PM
City Council Pending 08/25/2020 6:00 PM
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MONTHLY REPORT
June 2020
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Organizational Chart .............................................................................. 1
City Clerk ............................................................................................... 2
Committee/Commissions .............................................................. 6
City Manager ......................................................................................... 8
Senior Center ............................................................................. 12
Senior Bus Program ................................................................... 15
Communications ......................................................................... 20
Planning and Development .................................................................. 24
Code Enforcement ...................................................................... 39
Weekend Code ........................................................................... 40
Parking/Graffiti .......................................................................40, 41
Animal Control ............................................................................ 43
Public Works ........................................................................................ 47
Maintenance ............................................................................... 53
SeeClick Fix ...........................................................................53, 54
Park Maintenance ....................................................................... 56
Sheriff’s Contract ................................................................................. 57
Law Enforcement Services ......................................................... 58
San Bernardino County Fire................................................................. 59
Emergency Management Services ............................................. 60
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records Management Building & Safety Storm Drain Maintenance Payroll
FPPC Filings Code Enforcement
Facilities Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
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City of Grand Terrace
City Clerk’s Department
City Clerk
•Agenda Processing
•Elections
•Records Management
•FPPC Filings
•Public Records
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City of Grand Terrace
City Clerk’s Department
.
DATE: August 17, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT: JUNE 2020 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary responsibilities for this department are Council Support Services, Records Management, Administrative Processing, Board Administration and Election Services. Each of these functions require a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the Community Redevelopment Agency.
The total number of agendas processed for the month of June 2020 is two (2), spending a total of sixteen (16) hours preparing the agenda packet producing 726 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
January 2 2 4
February 2 0 2 March 2 0 2
April 2 0 2
May 2 2 4
June 2 0 2
Total Processed 12 4 16
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RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified, and published, when appropriate. It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions processed for the month of June is ten (10) and the number of
Ordinances processed for the month of June is zero (0).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY TOTALS
January 1 1 2
February 3 0 3
March 1 0 1
April 6 0 6
May 4 2 6 June 10 0 10
Total Processed 25 3 28
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if presentation will be held at another venue. For the month of June 2020, one (1) Certificates of Recognition was prepared on behalf of the City Council.
Month Certificate of Acknowledgment w/Pin
Certificate of Recognition w/Pin Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total
January 0 28 0 1 0 1 30 February 0 2 1 2 0 1 6
March 0 24 0 1 0 0 25
April 0 9 0 1 0 2 12
May 0 1 0 0 0 1 2
June 0 1 0 0 0 0 1
Total 0 65 1 5 0 5 76
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CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents include contracts and agreements and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file. For the month of June 2020, Council approved two (2) agreements.
CONTRACTS & AGREEMENTS PROCESSED
January 0
February 1
March 2 April 3
May 4
June 2
Total 12
RECORDS REQUESTS
The City Clerk’s office received six (6) Requests for Copies of Public Records for the month of
June 2020. All six (6) requests were completed within the Government Code Section 6253(c)’s
requirement of ten (10) calendar days. The total number of pages provided in response to those
requests were 83 with one (1) letter to Requestor advising there were no records responsive to
the request.
RECORDS REQUEST SUMMARY
Month
Requests Received Completed Within 10 Days
Completed with 14-Day Extension
# of Pages Provided
Letter to Requestor – No Records
January 23 19 4 104 2
February 8 8 0 16 4
March 5 5 0 160 1
April 11 11 0 257 5
May 11 11 0 131 5
June 6 6 0 83 1
Total Requests 64 60 4 751 18
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CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating, and responding to internal department requests, external agency cooperation and legislative bodies. For the month of June 2020, the City Clerk’s office responded to 308 telephone calls from residents, contractors, vendors, consultants, and in-house customer service assistance to City staff.
TELEPHONE CUSTOMER SERVICE
January 265
February 351 March 411
April 452
May 367 June 308
Total Calls 2,154
HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee and City Manager and City Council, maintains the committee minutes of its proceedings and provides support for the Annual Art Show, Country Fair and City Birthday Party. No activity is reported for the month of June as the Committee has cancelled its 2020 events and meetings.
Month Committee Meeting
Emails
w/Committee Members & Vendors
Written
Correspondence w/Committee Members
Telephone Calls with Committee Members & Vendors
Art Show/Country Fair & City Birthday Prep & Attendance
Total # of Hours
January 0 1.0 .5 .5 0 2.0
February .5 0 .5 0 1.0 2.0
March 1.0 0 .5 0 0 1.5
April 0 0 0 0 0 0
May 0 0 0 0 0 0
June 0 0 0 0 0 0
TOTAL #
HOURS 1.5 1.0 1.5 .5 1.0 5.5
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COMMITTEES/COMMISSIONS The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up-to-date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities Committee 7 0 0
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
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City of Grand Terrace
City Manager’s Office
City Manager’s Office
•City Manager’s Office
•Human Resources
•Senior Center
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DATE: August 19, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Cynthia A. Fortune, Assistant City Manager
SUBJECT: June-2020 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
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HUMAN RESOURCES
Mission: It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety.
Increase Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community. Respect
Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices.
Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength.
CORE SERVICES 1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization. 3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by: maintaining compliance with employment laws and government regulations, providing management and employee training, and developing policies and procedures. 4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation. 5. Retaining our valued employees by: assuring effective leadership qualities in our managers; furnishing technical, interpersonal and career development training and coaching; supplying relevant feedback to management; and enhancing two-way communication between employees and management.
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TABLE 1 Recruitment Activity
Description
Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Recruitments Initiated 2 0 1 0 1 1
Recruitments in Progress 4 0 1 0 0 0
Recruitments Pending 0 0 0 0 0 0
Applications Processed 4 0 0 0 3 0
New Hires Processed 2 2 0 0 0 0
Description
Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Recruitments Initiated 1 0 1 0 0 0
Recruitments in Progress 0 0 1 0 0 0
Recruitments Pending 0 0 0 0 0 0 Applications Received/Processed 23 0 0 0 0 0
New Hires Processed 1 0 1 0 0 0
TABLE 2
Employee Job Performance Activity
Description
Jul- 2019 Aug- 2019 Sept2019 Oct- 2019 Nov- 2019 Dec- 2019
Evaluations Processed 0 0 0 0 0 0
Description Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Evaluations Processed 0 0 0 0 0 0
TABLE 3
Payroll/Benefits Activity
Description
Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Employee Changes/Inquiries 1 3 0 0 0 0
ADP Change Transactions 1 4 0 0 0 0
Description
Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Employee changes/Inquiries 1 2 0 1 5 0
ADP Change Transactions 1 2 0 1 5 0
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values: Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement. Seniors have access to a full spectrum of services, including social, emotional, educational, and recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Nutrition Program (# of meals served) 580 594 490 579 503 543
Arts and Crafts Classes 26 31 36 25
24 30
Bingo 41 45 54 49 51 48
Bridge 27 32 32 28 24 23
Bunco 27 33 72 28 24 38
Coffee with Megan 71 57 39 61 56 58
Exercise Classes 79 108 114 90 75 81
Garden Club 10 7 10 11 8 10 Morning Glories (quilting) 23 26 26 27
0
25 23 Movies with Solomon 0 0 0 0 0 0 Paint Classes 8 10 10 12
1
18 16 Card Game Night (Wednesday) 15 22 70 21 20 17 Zumba 46 0 45 40 28 35
Kings Corner 49 61 70 62 45 30 Cribbage 11 17 18 16 10 0 Cell Phone Class 7 8 12 12 15 11 Loteria - 24 - 24 21 25
SPECIAL EVENTS
Monthly Birthday Celebration 26 31 25 29 23 25
Entertainment (2nd Fri. each mo.) 25 24 15 29 49 31
Volunteer Meeting 16 0 26 0 0 0 Hydration Station 42 32 0 0 0 0 Bus Pass Distribution 32 0 35 28 23 0
4th of July Party / Sept Pizza Party / 41 - 49 - - - Health Screening 26 24 20 0 0 10 Christmas / Holiday Celebration - - - - 57 55 Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2020 *Feb2020
**Mar-2020 Apr- 2020 May- 2020 Jun- 2020
Nutrition Program (# of meals
served) - - 176 995 685 740
Arts and Crafts Classes - 32 - - -
Bingo - 36 - - -
Bridge - - - - -
Bunco - - - - -
Coffee with Shari - 46 - - -
Exercise Classes - 208 - - -
Garden Club - - - - - Morning Glories (quilting) - - - - - Movies with Solomon - - - - - Paint Classes - 12 - - - Card Game Night (Wednesday) - - - - - Zumba - - - - - Kings Corner - - - - -
Cribbage - - - - - Cell Phone Class - - - - - Loteria - 13 - - -
SPECIAL EVENTS
Monthly Birthday Celebration - 21 - - -
Entertainment (2nd Fri. each mo.) - - - - -
Volunteer Meeting - - - - - Hydration Station - - - - - Bus Pass Distribution - - - - - 4th of July Party / Sept Pizza Party - - - - -
Health Screening - - - - -
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
* - Due to a transition in staff at the Senior Center in the month of January 2020, we were not able to
obtain complete information for January and February 2020 for the Senior Center Activities.
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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0
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600
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July August September October November December
580 594
490
579
503 543
739
860 980 1171 1299
783
Monthly Summary (2019-20)
July-2019 -December-2019
# of Meals Served Activity Attendance
0
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200
300
400
500
600
700
800
900
January February March April May June
0 0
176
995
685
740
0
416
0 0 0 0
Monthly Summary (2019 -20)
January-2020 -June-2020**
# of Meals Served Activity Attendance
* - Due to a transition in staff at the Senior Center in the month of January 2020, we were not able to
obtain complete information for January and February 2020 for the Senior Center Activities.
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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TABLE 2 Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Within City Limits (Senior Center, Stater Brothers, Library)
188 222 87 220 129 114
Outside City Limits (Walmart, 99cent store, Ross) 149 159 60 168 92 68
Special Events/Trips 20 20 0 14 12 0
Description
Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Within City Limits (Senior Center, Stater Brothers, Library)
117 139 147 106 118 129
Outside City Limits (Walmart, 99cent store, Ross) 172 121 72 0 0 0
Special Events/Trips 0 5 23 0 0 0
TABLE 3 # of Rides
Description
Jul- 2019 Aug- 2019 Sept- 2019 Oct- 2019 Nov- 2019 Dec- 2019
Within City Limits (Senior Center, Stater Brothers, Library)
363 448 207 331 254 238
Outside City Limits (Walmart, 99cent store, Ross) 310 376 136 282 170
233
Special Events/Trips 40 40 0 30 21 0
Description Jan- 2020 Feb- 2020 Mar- 2020 Apr- 2020 May- 2020 Jun- 2020
Within City Limits (Senior Center, Stater Brothers, Library)
210 280 222 182 198 258
Outside City Limits (Walmart, 99cent store, Ross) 296 238 56 0 0 0
Special Events/Trips 0 10 46 0 0 0
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100%
0%258 Rides
June 2020 Rides
Within
City
Limits
100%
0%198 Rides
May 2020 Rides
Within
City
Limits
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Oct-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting.
Values: Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community. Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects. 1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations which includes vendor payments, employee and resident reimbursements, and payroll. 2. Financial Reporting – to provide accurate and meaningful reporting on the City’s financial condition through the City’s monthly and annual financial reports. 3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective financing, investments, and cash collection of the City’s resources to enhance the City’s financial condition.
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TABLE 1 Financial Activity
Description
Jul- 2019
Aug- 2019
Sept- 2019
Oct- 2019
Nov- 2019
Dec- 2019
Invoices Processed 14 109 99 157 130 110
Checks Issued 55 119 61 78 122 73
Purchase Orders Established 17 35 16 21 7 14
Revenue Receipts Recorded 48 31 18 43 36 60
Description
Jan- 2020
Feb- 2020
Mar- 2020
Apr- 2020
May- 2020
Jun- 2020
Invoices Processed 151 138 104 130 175 262
Checks Issued 80 62 57 81 96 84
Purchase Orders Established 24 10 9 4 17 5
Revenue Receipts Recorded 23 18 73 49 41 31
14
55
17
48
109
119
35 31
99
61
16 18
157
78
21
43
130
122
7
36
110
73
14
60
0
20
40
60
80
100
120
140
160
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and 2. General Fund Monthly Financial Report (revenues less expenditures). Quarterly: 1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund). Annual: Audited Annual Financial Reports for the following: 1. City – all Funds; 2. Measure I – Fund 20; 3. Air Quality Management District (AQMD) – Fund 15; and 4. Housing Authority- Fund 52.
151
80
24 23
138
62
10 18
104
57
9
73
130
81
4
49
175
96
17
41
262
84
5 31
0
50
100
150
200
250
300
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-20 Feb-19 Mar-20 Apr-20 May-20 Jun-20
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 62 62 60 62 60 48**
Activities/Items Added to Slideshow 0 4 7 8 3 1
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 62** 58 62 60 62 60
Activities/Items Added to Slideshow 4 4 7 13 6 1
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 5 8 9 21 20 13
Number of Subscribers 678 679 682 690 693 693
Change in Subscribers 0 1 3 7 3 0
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 23 19 15 7 6 4
Number of Subscribers 703 705 730 745 752 802
Change in Subscribers 10 2 25 15 7 50
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data * New e-newsletter management system does not currently track emails opened.
** From December 17 – 24, Channel 3 was completely down due to an old/deficient modulator that needed to be replaced. From December 24 to January 3 there was video but no audio. 16 of the 48 council meetings had no sound. The 6 Council Meetings from Jan. 1 – 3 had no audio.
2019-2020 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 22 51 50 57 53 40
Total Reach 10,818 37,924 25,855 30,802 30,921 19,487
Total Engagement 1,375 7,872 1,856 8,093 2,624 2,371
Page Followers 1,974 2,008 2,038 2,080 2,127 2,136
New Page Followers 14 34 30 42 47 9
Facebook Jan Feb Mar Apr May Jun
Posts 38 56 27 40 34 25
Total Reach 27,938 50,559* 17,758 29,315 38,192 44,297
Total Engagement 1,969 5,373 1,740 7,222 6,245 10,920
Page Followers 2,144 2,180 2,207 2,276 2,298 2,382
New Page Followers 8 36 27 69 22 84
* A Facebook Post on February 13 discussing the Roundabout opening on February 14 reached 15,405
people (views of the post) and 2,886 Engagements (interactions with the post)
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County % of Pop.
1) Twentynine Palms 27.14%
2) Apple Valley 23.60%
3) Yucca Valley 21.08%
4) Grand Terrace 18.26%
5) Hesperia 16.13%
1,745 1,779 1,809 1,836 1,854
1,943 1,974 2,008 2,038 2,080
2,127 2,136 2,144 2,180 2,207
2,276 2,298
1,500
1,750
2,000
2,250
FACEBOOK PAGE
FOLLOWERS
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 4 44 42 54 51 32
Impressions 3,201 11,252 8,840 13,300 22,270* 8,113
Followers 275 276 279 285 289 291
New Followers 22 1 3 6 4 2
Twitter Jan Feb Mar Apr May Jun
Tweets 32 54 17 8 6 0
Impressions 8,198 12,331 8,875 6,707 4,657 5,672
Followers 291 295 307 309 310 324
New Followers 0 4 12 2 1 14
* The San Bernardino County Health Officer some advisory for the Hillside Fire garnered 14,154 impressions on November 1st
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 0 6 2 3 3 5
Video Views 0 58 27 783 208 120
Subscribers 135 137 139 145 147 149
Change in Subscribers 0 2 2 6 2 2
YouTube Jan Feb Mar Apr May Jun
Video Uploads 4 2 2 2 3 2
Video Views 161 34 159 139 113 128
Subscribers 153 154 158 159 161 164
Change in Subscribers 4 1 4 1 2 3
275 276 279 285 289 291 291 295 307 309 310
324
175
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225
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275
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325
TWITTER PAGE FOLLOWERS
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City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) 0 1 0 1 1 2
Articles 0 0 0 0 0 0
1/2-Page Ad 0 0 0 0 0 0
1/4-Page Ad 0 1 0 0 0 0
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image) 0 1 1 1 1 1
Articles 0 0 0 0 0 3
1/2-Page Ad 0 0 1 0 0 0
1/4-Page Ad 0 3 2 0 0 0
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 1 0 1 0 1 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 0 1 3 0 5 1
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 0 0 0 1 0 0
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter 1 0 0 0 0 0
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
*** Impressions refers to the number of times a tweet has been seen.
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City of Grand Terrace
Planning and Development Services Department
Planning & Development
•Land Use Planning
•Planning Commission
•Building & Safety
•Code Enforcement
•Enforcement Program
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City of Grand Terrace Planning and Development Services Department .
DATE: July 20, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
SUBJECT: JUNE 2020 PLANNING AND DEVELOPMENT SERVICES MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, Code Enforcement, Animal Control, and Public Works. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections The Planning Division is budgeted for one full time Director and one full time Assistant
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
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Activity Summary for Planning Planning Counter Requests for Information: 60
Planning Phone Calls Received: 119
Planning E-mails Received/Answered:585
COVID-19 Related E-mails Received: 85
Application Summary The Planning Division received 15 new applications in June and carried over 15 from the
previous month. Action was taken on 16 of them. Minor applications such as a new
business, patio cover, or small room additions are handled as a Land Use application and
typically processed within 2-3 days. Larger additions over 500 square feet or second
dwelling units are handled administratively by staff with noticing, and those projects that
are either new development or exceed the Director’s administrative authority are handled as Major Permits and are reviewed by the Planning Commission. Home occupation permits are for home based business, such as consulting, housekeeping, and small craft
businesses.
Application Summary for June 2020
Applications Number Received Carried Over Completed Under Review
Major 0 8 0 8
Administrative 0 2 0 2
Land Use 14 2 15 1
Home Occupation 1 1 0 2
Sign 0 1 1 0
Special Event 0 1 0 1
DAB 0 0 0 0
Total 15 15 16 14
Applications Received, Approved and/or Under Review
0 2 4 6 8 10 12 14 16
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over
in June 2020
Under Review Completed Carried Over Received
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Fiscal year to date the Planning Division has received 164 applications for review, 14 applications remained under review. A comprehensive list of the applications and their
status is at the end of the Planning Division’s report.
A Land Use application for four new businesses were received in June, “Skin Theory
Aesthetics” (Facial Services), “Frome Realty” (Building Maintenance Services),
“AmeriGas Propane L.P. (Propane Cylinder Exchange Unit), and “Direct support
Professionals LLC.” (Independent Learning Services for People with Disabilities).
Overall Land Use applications are the most predominant application that the Planning Division processes. Fourteen Land Use applications were received in June.
Projects in Plan Check or Under Construction
0 20 40 60 80 100
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
2
1
3
3
4
1
Land Use Applications
Wall/Fence
Shed
Patio Covers/Sunroom
Pools
New business
Minor Improvements
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Projects in Plan Check or Under Construction
Date Submitted Case No. Applicant Description Location Status
3/29/2019 SA 19-04
E 19-03
Leonardo and
Anel Aguayo
Single Family
Residence
0275-083-09 Under
Construction
10/23/2018 SA 18-10 V 18-02 E 18-10
Crestwood Communities 17 Detached Single-Family Residences Pico Street and Kingfisher Under Construction
4/14/2016 SA 16-01 V 16-01 TTM 16-01
E 16-05
Aegis Builders, Darryl Moore Planned Residential Development – 17 Lots and 17 to-Story
Housing Units
22404 Van Burren Under Construction
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Two lots Grading
Plans
0276-431-21,
22
Third Grading
Plan Review 8/8/2018
8/19/2019 SA 19-08 V 19-01 Troy Rogers Taco Bell 22172 Barton Road Approved by the PC on 12/12/2019 Precise Grading
1st Plan Check 2/27/2020
Landscaping 1st Plan Check 3/11/2020 Architectural
Plans 1st Plan Check 4/7/2020 11/15/2020 SA 18-04 E 17-09 Todd Kesseler Single Family Residence 23400 Westwood Street
Under Construction
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual plans for various projects and new development applications, and is conducted free of charge. One DAB meeting was scheduled during the month of June.
Development Advisory Board Meeting
Date
Submitted
Case No. Applicant Description Location Status
6/23/2020 DAB 20-04 Craig Yocum Plant Food Storage
and Distribution
21796 Main
Street
Meeting
scheduled for 7/7/2020
Planning Commission
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The Planning Commission reviews new construction, subdivisions, variances and conditional use permits. They also make recommendations on zone changes, zoning code amendments, and general plan changes.
One Planning Commission meeting was held in the month of June and the following
actions occurred:
On June 18, 2020
• The Public Hearing continuation regarding Conditional Use Permit 19-01 and Site and Architectural Review 19-03 to develop a trailer/container storage facility for a maximum of 650 parking spaces for empty semi-trailers, shipping and storage
containers, and chassis use on a 21.92 acre site located at APN: 0275-191-06 and
0275-191-30, was cancelled due to lack of quorum.
Grants The City was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the City is the
recipients of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017.
Site visit completed in November 2017. Awarded. Community workshop held on
4/11/2019.
$212,500
(Estimated Project cost $520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State
Representatives and on August 15, 2019 and March 18, 2020
$1.2 Million
SB2 Grant – Multi-Modal
Transporation
Non Competitive
Awarded April 10, 2020
$160,000
LEAP Grant – Housing Element Non Competitive Submitted June 24, 2020 $60,000
Housing Successor Agency
The Housing Successor Agency has a current balance of approximately $225,000.00.
Each year $50,000 is received from the Successor Agency.
On June 15, 2018, title transferred to Aegis Builders, Inc. on the Canal property. Buyer has 18 months to commence construction, and a development application is being processed.
The Housing Successor Agency holds the following interests:
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Property Description
22293 Barton Road Vacant 1.42-acre commercial property.
22317 Barton Road Vacant 1.43-acre commercial property.
11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018
to Aegis Builders, Inc. Buyer has 18 months to commence
construction or Agency may repurchase property.
12569 Michigan Street Project completed. The Housing Successor Agency holds covenants on the property for two low income residents.
Community Emergency Response Team
The Regular CERT Volunteer meeting scheduled for June 2, 2020, was held via zoon
due to COVID-19 social distancing restrictions. The agenda items included COVID-19
Updates from San Bernardino County, City of Grand Terrace, and Radio Spot information
announcements to be recorded. Summarize volunteering activities at Grand Terrace COVID-19 drive thru testing and COVID-19 Loma Linda drive thru testing.
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date Submitted Case No. Applicant Description Location Status
3/16/2020 GPA 20-01 ZCA 20-01 Darryl Moore Change of Zoning from R1-7.2 to R2 12266 Michigan
Street
Incomplete on 4/17/2020
3/16/2020 SA 20-02 TTM 20-01
SP 20-01
E 20-02
Darryl Moore 22 single Homes and TTM 122667 Michigan
Street
Incomplete on 4/17/2020
5/31/2019 SA 19-05 CUP 19-04
E 19-06 ZC 19-01 MD 19-01
Edwin Renewable
Fuels
Plastic Recycling and
office/educational uses
21801 Barton Road Deemed Incomplete on
6/26/2019. Staff continues to work with
Applicant on Project.
10/2/2018 SA 18-09
TTM 18-02 V 18-01 E 18-08
Aegis
Builders, Inc
12 Townhomes 11695 Canal
Street
Deemed
Incomplete on 10/31/2018 & 3/26/2019
3/27/2018 SA 18-04 E 17-10 Lewis Development Residential Project (707 Homes) 1167-151-22, 68, 71, 73, 74, 75
Incomplete on 3/27/2018
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Revised draft March 2018. EIR work being
performed
Major Applications – Conditional Use Permit
Date Submitted Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03 E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage Facility
APN: 0275-
191-06, 30
RFP
NOI posted on PC meeting held on
5/21/2020 continued
9/17/2017 CUP 17-08
E 17-07
National
Logistics Team
Recycling Pallets 21496 Main
Street
Incomplete on
10/18/2017 & 2/27/2018. Initial Study
being prepared
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Administrative Applications
Date Submitted Case No. Applicant Description Location Status
11/7/2019 ASA 19-11 E 19-12 Paul Bustos Parking Lot Addition 22038 Van Buren Deemed Incomplete on 12/18/2019 10/28/2019 LL 19-01 Boyes and Sons Lot Line Adjustment 23173 Vista Grande Way Deemed Incomplete on 1/14/2020
Land Use Review
Date Submitted Case No. Applicant Description Location Status
6/30/2020 LU 20-39 Phillip Botello Office, Independent
Learning Services
12139 Mt. Vernon Avenue,
Unit 110
Approved
6/29/2020 LU 20-38 Joshua Morgan POD’s (Temporary) 11724 Eton Drive Approved
6/29/2020 LU 20-37 Hector Flores Retaining Wall and
Fence
12741 Vivienda
Avenue
Approved
6/26/2020 LU 20-36 Eric Ramos Retaining Wall 22975 Cardinal
Street
Approved
6/26/2020 LU 20-35 Peter Schlueter POD (Temporary) 22678 Arlis Drive Approved
6/24/2020 LU 20-34 Anthony Lopez Storage Shed 12210 Reed Avenue Approved
6/22/2020 LU 20-33 Joe van
Steenbergen
Patio 12125 Dos Rios Approved
6/16/2020 LU 20-32 Christina Calhom Patio 22990 Orangewood
Court
Approved
6/22/2020 LU 20-31 Rooms N Covers Patio 12168 Mt. Vernon Approved
6/12/2020 LU 20-30 Diana Vasquez POD (Temporary) 22887 Finch
Street
Approved
6/11/2020 LU 20-29 AmeriGas Propane Cylinder
Exchange Unit
22201 Barton
Road
Approved
6/9/2020 LU 20-28 Frome Realty Maintenance Services 21935 Van Buren Street Approved
6/5/2020 LU 20-27 Mike Jauregui Home Addition, 22159 Mavis
Street
Approved
6/8/2020 LU 20-26 Nichole Urrea Facials 22545 Barton
Road
Approved
3/24/2020 LU 20-14 GT Little League Fireworks Fundraiser Stand 22201 Barton Road Approved
4/15/2019 LU 19-31 Ricky Komorida Café Lounge 22417 Barton
Road
On-hold by
Applicant
Home Occupation Permit
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Date Submitted Case No. Applicant Description Location Status
6/8/2020 HOP 20-11 Brenda Anders On-line Auto
Accessories
12073 Preston
Street
Approved
5/14/2020 HOP 20-10 Jeff Senior On-lines sales, automotive
products
22185 Emerald Street Approved
Sign Application
Date Submitted Case No. Applicant Description Location Status
3/24/2020 TEMP SGN 20-07 Little League Fireworks Stand 222010 Barton Road Approved
Special Event
Date Submitted Case No. Applicant Description Location Status
2/12/2020 SE 20-02 Michael Leno Azure Hills, Community Block
Party
22633 Barton Road On-hold by
Applicant
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BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Building and Safety Division is budgeted for one full time Permit Technician and one
full time Building Official. The Building Official position is currently being filled through a
contract with Interwest Consulting Group. These two positions constitute up to 240
monthly service hours. Additionally, the Department budgets for plan checking and inspection services. Inspection services are conducted daily. The cost of these services is offset through the
collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 25 permits issued in June. Year to date a total of 332 permits have been issued with a total revenue of $129,627.58. In addition, a total number of 33 customers were assisted at the Building & Safety counter for the month of June.
Monthly Revenue Year to Date Revenue $4,406.81 $129,627.58 Permits Issued
Permit Activity -June 2020
Applications recv'd (32)Permits issued (25)
Permits final (17)Business Occupancies (1)
Expired Permits (2)
Permit Activity -Year to Date
Applications recv'd (351)Permits issued (332)
Permits final (385)Business Occupancies (23)
Expired Permits (41)
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Permits issued in June include demolition, HVAC replacements, remodels, block walls,
re-roofs, PV solar, and patio covers.
The permits issued for June were mainly for residential mechanical, electrical, and plumbing permits including main service panel upgrades, water heater changeout, and window replacements.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-June 2020
Block Wall (1)Reroofs (1)Water Heater / Plumbing (1)
HVAC Mechanical (9)Solar (4)Panel Upgrades / Electrical (4)
Patio Covers (2)Res. Alteration / Addition (2)Demolition (1)
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* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Inspections
Residential Permits Issued-Year to Date FY 2019-2020
SFR New (8)Block Walls / Retaining Walls (7)Reroofs (68)
Water Heater / Plumbing (34)HVAC Mechanical (38)Solar (57)
Panel Upgrades / Electrical (26)Patio Covers (18)Residential Alteration / Repair (27)
Pools/Spa (4)Grading (1)
Commercial Permits Issued -Year to Date FY 2019-20
Commercial Tenant Improvement (11)
Signs (6)
Electrical (2)
Demolition (3)
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A total of 50 inspections were conducted in June, with 19 of them being final
inspections.
Major Projects Under Construction
Major projects under construction include construction of 17 lots for Crestwood Communities’ Tract 18071 and parking lot upgrades to a commercial center. Other ongoing projects also include interior tenant improvements for La Michoacana ice
cream shop, construction of a new single-family residence on La Cadena Dr. and grading
for a new single-family residence on Westwood St.
Project Description/Location Status
Aegis Builders,
Inc.
12382 – 12485 Tesoro Ct. New 17 SFR Aegis
Project
Electric/Gas Meters
Inspected & Released
I-215 Interchange Project
Reconstruction of I-215 and Barton Road Interchange Under Construction
Tim Boyes, Vista Grande Way
Parcel Map 16945 – Street Improvement Project & Rough Grading (Vista Grande Way) Grading pre-construction meeting held in June 2019.
Crestwood Communities
Tract 18071 – Rough grading and construction of 17 single family residences w/ new block walls
Under Construction – Electrical & Gas Services Released Anel Aguayo – 12040 La Cadena Dr.
12040 La Cadena Dr. – Precise grading for new single-family residence Sheath/Shear inspection complete
Frank Randall 23400 Westwood St.
23400 Westwood St. – Precise grading & new single-family residence Under Construction
0
100
200
300
400
500
600
700
800
900
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Fredy Andres – 22485 Barton Rd.
22485 Barton Rd. – Tenant Improvement for La Michoacana ice cream shop Under Construction
Plan Checking Activity
For June 2020, a total number of two plans were submitted for review and re-submittal.
Plans submitted include demolition of a patio enclosure, PV solar, residential remodel, and room addition.
Project Description/Location Status
Tim Boyes, Vista Grande Way
Parcel Map 16945 – Precise grading for (1) lot / (N) SFR In Plan Check – (N) SFR and precise grading plans issued corrections
Tim Evans – American Warrior, LLC
21935 Van Buren St. – Tenant Improvement for electrical to install screen printing equipment, shirt printing – American Warrior, LLC
In Plan Check – Received resubmittal from applicant
Jonathon Weber – 22172 Barton Rd.
22172 Barton Rd. – Grading & Plans for (N) 2,195 sq. ft. Taco Bell restaurant In Plan Check – Provided 1st set of corrections to applicant Paul Tickner – 22633 Palm Ave.
22633 Palm Ave. – Interior remodel of commercial kitchen for Azure Hills Church In Plan Check – Provided 1st set of corrections to applicant
Public Works Encroachment Permits Nine Public Works/Encroachment Permit applications were taken in for the month of June. Three permits were issued for the month, which includes applications that were received in the previous month.
ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
0
10
20
30
40
50
60
70
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, a 20-hour Specialist, and a full-time Office Specialist. On-call coverage is provided to handle after hour emergency animal control calls.
The City is divided into seven zones, including commercial centers, and the zones are inspected on a continual rotating basis over a two-week period. A set route is driven each day in addition to the zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van Buren Street.
Activity Summary for Code Enforcement
Code Enforcement had 52 cases carried over from the previous month, 36 new cases
opened, and 43 cases were closed. The Division closed out June with 45 open cases. The chart below demonstrates a breakdown of Code cases by detailing how many cases were carried over from the previous month, opened, closed, and still being addressed.
The following table shows the number of inspections conducted, the number of citations, and corrective notices issued. In February, rental property inspections had begun and there has been an increase of inspections and notices issued.
Column1 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
72
83
105
81
92
127
93
131
52
77
70
65
18
29
67
77
65
39
36
66
48
89
26
38
33
111
27
118
43
83
105
81
73
92
127
93
131
52
45
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2019/2020 CODE CASES
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
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Inspections
Conducted 49 68 71 53 100 53 79 118 162 41 131 86
Notice of
Corrections
Issued 32 60 67 48 39 18 52 80 85 20 31 32
Notice of
Violations
Issued 10 5 12 10 18 3 1 8 6 0 3 5
Citations
Issued 16 6 8 4 11 4 5 12 14 1 2 7 *The number of corrections issued does not include vehicle related complaints, illegal dumping referred to Burrtec, or homelessness on public property referred Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and conducts zone inspections and scheduled re-inspections. Weekend code enforcement also handles code violations such as unpermitted yard sales, open house signs, and parking violations. The table below demonstrates weekend code enforcement activities by type for this fiscal year.
Parking Citations:
In June, 405 vehicle related citations were issued; 306 of the citations issued were related to street sweeping enforcement. Street Sweeping in residential areas occurs on the first, second, and third Thursdays of each month.
0
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Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs Open house and other signs
Illegal Dumping Follow-up inspections Parking violations
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As of June 4th, Code Enforcement has resumed issuing street sweeping citations for vehicles parked on the street during street sweeping hours.
Other parking citations include expired registration, parking on unpaved surfaces, and
commercial vehicles in residential areas. Parking citations are issued by Code Enforcement Staff, as well as Sheriff Deputies.
Graffiti/Vandalism/Illegal Dumping
There was 6 cases of illegal dumping and 7 cases of graffiti reported in May. All but one case has been resolved.
Non-Owner Occupied/Rental Property Program
160 177
77 0
218
171
15 0 0
306
Sep Oct Nov Dec Jan Feb Mar Apr May Jun
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Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Vehicles blocking sidewalk/driveway 11 13 27 22 13 5 27 8 8 19
Other Parking Violations 39 22 17 6 4 2 9 14 8 11
Expired Registration/Display of Tabs
and Plates 61 17 16 4 1 1 3 1 0 27
Commercial vehicle violations 6 2 4 0 1 1 0 6 6 1
Recreational vehicle violations 3 2 1 7 3 2 3 0 4 6
Vehicles on unpaved surface 4 0 1 0 1 0 10 0 0 2
72 Hour Parking Warning/Cite 20 5 5 5 7 9 6 2 5 33
0
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120
140
160
Other Parking Citations 2019/2020
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There are approximately 381 properties in the Program, consisting of both single-family units and multiple family units (i.e. apartments, duplexes, and triplexes). Eighty-one
properties are enrolled in the Good Landlord/Tenant Program signifying they have kept
well-maintained properties and have passed inspections for three consecutive years. Property owners in the Good Landlord Program also receive reduced inspection fees and windshield inspections. 336 properties have paid their annual fee as of the end of June.
In November, Code Enforcement issued annual Non-owner Occupied/Rental renewal notices for all properties enrolled in our program. Renewal fees are due at the end of January. In addition, notices to prospective rental properties have been issued to properties listed as non-owner occupied and not currently enrolled in our program to
verify the status of the property.
203
302 311 314 316 321 321
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DEC JAN FEB MAR APR MAY JUNE
# PROPERTIES THAT PAID RENTAL FEE
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Civic Live
There were 14 complaints received via Civic Live in June 2020 generally pertaining
to animal related, property maintenance, and vehicle issues. 9 cases have been resolved, 1 case was referred to our arborist, and 4 cases are still being worked by Code Enforcement.
Animal Control Services
With the implementation of Animal Control Services, the City has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags or
microchip. If the owner cannot be identified, the City will place a photograph of the impounded animal on the City’s Facebook page so that owners can reclaim their pet. Animal Control is also working to identify animals via Facebook who have been sent to the animal shelter and have since been returned to their owner so their status can be
updated for the public. If the dog is unlicensed the owner will be given a citation, but the
fine is dismissed if the dog is licensed within 7 days.
The County of Riverside is a month behind on their stats.
Animal Control Sheltering Services
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Animal Intakes
Strays 7 15 7 14 9 4 8 3 2 1 9
Stray Dead 5 5 4 2 0 0 0 0 0 3 10
Owner Surrender 0 4 1 0 0 0 2 2 0 0 0
Other 0 2 0 1 0 0 0 0 1 0 4
Total 12 26 12 17 9 4 10 5 3 4 23
Animal Disposition
Adopted 2 6 8 1 3 7 0 2 2 0 5
Returned to Owner 2 1 4 0 0 0 0 2 3 0 3
Euthanized 6 0 0 6 5 0 0 0 2 0 7
Other 1 2 2 11 5 0 0 1 0 0 0
Total 11 9 14 18 13 7 0 5 7 0 15
Animal Control Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
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Officer Investigations
Barking Complaints 1 0 2 0 3 1 1 0 1 1 0 1
Unlicensed Dogs 0 3 1 0 5 0 2 2 0 0 0 0
Loose Dogs 4 3 9 1 12 4 12 4 2 3 2 6
Loose Dogs Returned to Owner 0 1 1 2 4 0 1 0 0 3 2 0
Animal Welfare Check 1 1 1 0 0 0 0 1 3 0 0
Dead Animals 3 3 5 2 0 2 14 2 2 2 10 13
Bites 0 3 2 0 1 1 1 0 1 1 0 2
Other
(unfounded, wildlife, etc.) 0 1 3 0 2 0 5 3 0 4 15 1
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Dog Licensing Revenue
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June
Over the Counter Dog License Revenue $ 852.50 $ 209.00 $ 234.50 $ 189.00 $ 785.50 $ 944.00 $ 3,224.00 $ 2,008.00 $ 911.00 $ 87.00 $ 754.00 $ 298.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June
Online Dog License Revenue $ 48.00 $ 88.00 $ - $ - $ - $ - $ 281.00 $ 60.00 $ 114.00 $ 401.00 $ 99.00 $ 205.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June
$852.50
$209.00 $234.50 $189.00
$785.50 $944.00
$3,224.00
$2,008.00
$911.00
$87.00
$754.00
$298.00
$-
$500.00
$1,000.00
$1,500.00
$2,000.00
$2,500.00
$3,000.00
$3,500.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June
Dog License Revenue
(Over the Counter)
$48.00
$88.00
$-$-$-$-
$281.00
$60.00
$114.00
$401.00
$99.00
$205.00
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
$350.00
$400.00
$450.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June
Dog License Revenue
(Online)
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Combined Dog License Revenue
$ 900.50
$ 297.00
$ 234.50
$ 189.00
$ 785.50
$ 944.00
$ 3,505.00
$ 2,068.00
$ 1,025.00
$ 488.00
$ 853.00
$ 503.00
$900.50
$297.00 $234.50 $189.00
$785.50 $944.00
$3,505.00
$2,068.00
$1,025.00
$488.00
$853.00
$503.00
$-
$500.00
$1,000.00
$1,500.00
$2,000.00
$2,500.00
$3,000.00
$3,500.00
$4,000.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June
Combined Dog License Revenue
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City of Grand Terrace
Public Works Department
Public Works
•Engineering
•NPDES
•Storm Drain Maintenance
•Facilities Maintenance
•Parks Maintenance
•Senior Bus Program
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City of Grand Terrace Public Works Department
DATE: August 25, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Craig Bradshaw, Interim Public Works Department Director
SUBJECT: AUGUST 2020-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public Works Maintenance Department. Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes for the administration, planning, programming, design, construction management, and construction of capital projects throughout the City. Grant funding (when available) are sought after to supplement project funding. The following table summarizes the current projects, status and associated funding source(s).
TOTALS: $11,660,000
Project Name Funds Status Fund Source(s)
Barton Bridge Replacement Project $ 3,500,000 Project near completion and close out Fed, State, City
Commerce Way Extension $ 5,500,000 Completed Final Design of City Section, coordinating with developer on southern portion and grant funding
State, City
CIP Year 3 Street Slurry/Resurfacing combined
with Year 4
$1,600,000
Assemble Bid Package and
funding
State, City
HSIP Cycle 8, Mt. Vernon Safety Project $350,000 Construction ongoing Federal Grant
HSIP Cycle 9 Guardrail Project $650,000 Prepare Preliminary Engineering Documents Federal Grant
Grand Terrace Road, north of Newport Avenue, Emergency Work with SCE
$60,000 Construction Coordination, work
pending
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City of Grand Terrace Public Works Department
Waste Management Services
Burrtec Waste Industries Waste Generation Report: - Burrtec releases Waste Generation Reports two months following month of service.
- Year-to-Date (YTD) Summaries are also available
May 2020: Concise Waste Generation Report
(Unit of Measure: Tons)
Service Description Refuse Recycling E-Waste Green- waste Tires Tin/ White Scrap Metal Inert C&D Food Comm’l Select / Floor-sort
Total Tonnage Generated
Total Tonnage Generated by Category Residential 327.21 102.03 245.55 674.79
Christmas Tree
Bulky Item 7.07 1.64 2.98 11.69 686.48
Residential
Clean Up
Multi-Family 101.35 5.48 7.03 113.86 113.86
Multi-Family Commercial 111.89 8.23 0.94 0.61 0.53 2.53 124.73
School 40.68 14.41 55.09 179.82
Commercial
Roll off 30.91 5.00 35.91 35.91
Roll off Grand Total 619.11 130.15 1.64 253.52 2.98 5.61 0.53 2.53 1016.07
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Missed Pick-Up Report Date Reported Address Description Date Pick Up Completed
5/4/20 22446 VAN BUREN ST TRASH BIN MISSED 5/5/20 5/5/20 11701 TERRACE AVE GREEN WASTE BIN MISSED 5/5/20
5/5/20 22081 GRAND TERRACE RD TRASH BIN MISSED 5/5/20
5/5/20 22300 BARTON RD TRASH BIN MISSED 5/5/20 5/6/20 22459 FLAMINGO ST TRASH BIN MISSED 5/6/20
5/7/20 22614 MIRIAM WAY TRASH BIN MISSED 5/8/20 5/7/20 22111 NEWPORT 1 AVE TRASH BIN MISSED 5/8/20
5/7/20 22461 PICO ST TRASH BIN MISSED 5/8/20 5/7/20 22951 VISTA GRANDE WAY TRASH BIN MISSED 5/8/20
5/7/20 22775 VISTA GRANDE WAY TRASH BIN MISSED 5/8/20
5/7/20 22111 NEWPORT 1 AVE RECYCLE BIN MISSED 5/8/20 5/12/20 12464 PALIKA WAY TRASH BIN MISSED 5/12/20
5/12/20 22149 FLAMINGO ST TRASH BIN MISSED 5/12/20 5/12/20 22140 FLAMINGO ST GREEN WASTE BIN MISSED 5/12/20
5/13/20 22780 CARDINAL ST RECYCLING BIN MISSED 5/13/20 5/13/20 22950 ORANGEWOOD CT TRASH BIN MISSED 5/15/20
5/14/20 23076 PEACOCK CT TRASH BIN MISSED 5/15/20
5/14/20 12029 MT VERNON AVE GREEN WASTE BIN MISSED 5/15/20 5/19/20 22316 BLUE LUBPINE CIR TRASH BIN MISSED 5/19/20
5/19/20 12635 GARDEN AVE TRASH BIN MISSED 5/19/20 5/19/20 11807 DELLA LN TRASH BIN MISSED 5/20/20
5/20/20 22316 BLUE LUPINE CIR TRASH BIN MISSED 5/20/20 5/20/20 22770 MIRIAM WAY TRASH BIN MISSED 5/22/20
5/21/20 22775 VISTA GRANDE WAY TRASH BIN MISSED 5/22/20
5/21/20 22254 KENTFIELD ST TRASH BIN MISSED 5/22/20 5/21/20 11807 DELLA LN TRASH BIN MISSED 5/22/20
5/27/20 22316 BLUE LUPINE CIR TRASH BIN MISSED 5/27/20 5/27/20 12264 REED AVE TRASH BIN MISSED 5/27/20
5/27/20 22196 MCCLARREN ST TRASH BIN MISSED 5/27/20 5/27/20 22376 TANAGER ST TRASH BIN MISSED 5/28/20
5/29/20 11822 KINGSTON ST TRASH BIN MISSED 5/30/20
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City of Grand Terrace Public Works Department
Public Works Administration Contracts, Bids, Reports, Grants, Project Management & Events Contracts:
Public Works Services for FY 2019-20:
Contractor Name Service Contract Amount Remaining Balance as of JUN. 30, 2020 ACCO Engineered Systems HVAC Maintenance $22,850 $0
Albert A Webb Associates Commerce Way Final Design Southern Portion $170,880 $4,119
Clean Street Street Sweeping Services $54,508 $1,285
City of Colton Cooperative Agreement with Grand Terrace
Traffic Signal Maintenance for signal on Litton Avenue N/A N/A
Carbon Solutions Group Electric Vehicle Charging Stations $185,000 $0
Demuth Plumbing Rollins Park Leak $6,400 $0
EZ Sunnyday Landscape Landscape Maintenance $47,830 $0
Gopher Patrol Gopher Abatement Services $7,227 $0
Hardy and Harper, Inc Street Maintenance Services $75,000 $75,000
Interwest Consulting Group TKE Engineering, HR Green On-Call Public Works Inspection Services $40,000 $40,000
Interwest Consulting Group HR Green
Albert A. Webb
On-Call Construction Management Services (incl. Barton Road Interchange
Project – Interwest)
$40,000 $17,046
Interwest Consulting Group Commerce Way Extension Real Estate & Engineering Services $360,005 $229,627
Lynn Merrill NPDES Services $10,000 $2,339
MCC Pipeline Emergency Culvert Replacement $25,320 $0
Moran Janitorial Services Janitorial Services for City Hall and City Parks $19,980 $3,580
Otis Elevator Company Elevator Maintenance Service $5,145 $0
San Bernardino County Dept of Public Works – Flood Control Flood Control Facilities $22,770 $0
San Bernardino County Fire Dept – Hazardous Material Household Hazardous Waste (HHW) Services $18,065 $0
San Bernardino County
Land Use Services
Fire and Weed Hazard Abatement
Services
$13,526 $0
St. Francis Electric, LLC. Traffic Signal Maintenance Services $20,000 $843
County of Riverside TLMA Administration
Main Street Traffic Signal Maintenance Services $6,000 $3,139
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West Coast Arborist 5 Year Tree Maintenance Program $38,560 ($192,802: 5-yr
term) $9,074($192,802: 5-
yr term)
TSR Litton Signal Pole Replacement $14,400 $0
TSR Preston Signal Modification $124,960 $0
Western Exterminator Co. Pest Control Services $7,502 $4,384
Willdan Engineering Services (incl. Landscape and Lighting Assessment District) $7,000 (paid with Dev. fees) N/A (Developer Fee and LLMD Assess.)
TOTAL PUBLIC WORKS CONTRACT VALUE FOR FY 2019-20: $1,342,928 $390,436 balance
FY 2019-20 Capital Improvement Project Contracts
Contractor Name Service Contract Amount Contract Balance
Evan Brooks Associates Preliminary Engineering for HSIP – Mt. Vernon Safety Improvement $36,300.00 $1,605
TOTAL CIP PROJECT CONTRACT VALUE FOR FY 2019-20 $36,300.00 $1,605
Bids: - N/A Major Reports: - Project Delivery Agreement with Caltrans Grants: - MSRC Funding for Clean Transportation Projects EV Chargers
- HSIP – Highway Safety Improvement funding for Mt. Vernon / Awarded Approval to Bid from Caltrans
- HSIP – Guardrail Safety Project
Project Management: - Senior Center ADA Door Installation - HSIP Cycle 9 Guardrail Project - HSIP – Highway Safety Improvement funding for Mt. Vernon Major Meetings / Events: - N/A
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PUBLIC WORKS DIVISION
Work Release Hours
Maintenance was supplemented by 63 work releases hours during the month of June.
JUNE 2020
REQUEST RECEIVED THIS MONTH
REQUEST RESOLVED THIS MONTH REQUEST IN PROCESS
CIVICLIVE WORK ORDERS ONLY 45 33 12 REQUEST ROLLOVER FROM PREVIOUS MONTHS 13
TOTAL 25
June 2020 (45 work orders)
# Status Open Date Resolved Date Type
290576 resolved 05/01/2020 07:13 05/20/2020 Pothole
290578 resolved 05/01/2020 07:21 05/05/2020 Overgrown Grass / Weeds
290620 resolved 05/01/2020 08:05 05/04/2020 Internal Issue with Park/Facility Equipment
290628 resolved 05/01/2020 08:13 05/04/2020 Illegal Dumping
291529 referred 05/03/2020 02:38 -- Tree Issues
291964 received 05/04/2020 06:10 -- Overgrown Grass / Weeds
292516 resolved 05/04/2020 16:19 05/06/2020 Illegal Dumping
292759 resolved 05/05/2020 07:56 05/19/2020 Internal Overgrown Grass/Weeds
292757 received 05/05/2020 07:56 -- Internal Overgrown Grass/Weeds
292762 resolved 05/05/2020 08:02 05/14/2020 Internal Overgrown Grass/Weeds
292786 resolved 05/05/2020 08:12 05/07/2020 Internal Event Set-up/BreakDowns
293520 resolved 05/06/2020 07:12 05/06/2020 Issue with Park/Facility Equipment
293516 resolved 05/06/2020 07:12 05/06/2020 Issue with Park/Facility Equipment
293522 resolved 05/06/2020 07:14 05/06/2020 Issue with Park/Facility Equipment
293521 resolved 05/06/2020 07:14 05/06/2020 Issue with Park/Facility Equipment
293863 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
293861 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
293860 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
293858 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
CICIVIC LIVE MONTHLY STATS
CITY OF GRAND TERRACE
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293856 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
293855 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
293854 resolved 05/06/2020 12:08 05/06/2020 Issue with Park/Facility Equipment
293974 resolved 05/06/2020 14:28 05/07/2020 Property Maintenance
294013 resolved 05/06/2020 15:51 05/13/2020 INTERNAL- General Office
294322 received 05/07/2020 08:29 -- Other
294423 resolved 05/07/2020 09:58 05/08/2020 Tree Issues
295129 resolved 05/08/2020 10:45 05/11/2020 INTERNAL- General Office
296347 resolved 05/11/2020 11:58 05/11/2020 Illegal Dumping
296503 resolved 05/11/2020 14:53 05/14/2020 Street Sign issues
297007 resolved 05/12/2020 11:18 05/15/2020 Pothole
297248 resolved 05/12/2020 16:21 05/15/2020 Pothole
297302 resolved 05/12/2020 19:39 05/15/2020 Internal Issue with Park/Facility Equipment
297297 resolved 05/12/2020 19:39 05/14/2020 Internal Issue with Park/Facility Equipment
297639 resolved 05/13/2020 09:53 05/20/2020 Property Maintenance
298191 resolved 05/14/2020 08:25 05/21/2020 Graffiti
298291 resolved 05/14/2020 09:52 05/14/2020 INTERNAL- General Office
298465 resolved 05/14/2020 13:01 05/14/2020 Other
298481 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298480 resolved 05/14/2020 13:03 05/14/2020 Overgrown Grass / Weeds
298478 resolved 05/14/2020 13:03 05/14/2020 Other
298477 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298476 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298474 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298473 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298471 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298470 resolved 05/14/2020 13:03 05/14/2020 Issue with Park/Facility Equipment
298469 resolved 05/14/2020 13:03 05/14/2020 Other
298468 resolved 05/14/2020 13:03 05/14/2020 Other
298485 resolved 05/14/2020 13:24 05/20/2020 Street Sign issues
298564 resolved 05/14/2020 15:12 05/15/2020 Issue with Park/Facility Equipment
298863 resolved 05/15/2020 08:20 05/15/2020 Illegal Dumping
299049 resolved 05/15/2020 11:54 05/15/2020 Issue with Park/Facility Equipment
299743 resolved 05/17/2020 12:52 05/20/2020 Illegal Dumping
299819 resolved 05/17/2020 17:15 05/22/2020 Water Leak Issue
301001 resolved 05/19/2020 09:13 05/21/2020 Internal Pothole
301021 received 05/19/2020 09:31 -- Tree Issues
301099 resolved 05/19/2020 10:16 05/20/2020 INTERNAL- General Office
301301 referred 05/19/2020 14:25 -- Sidewalk Issues
301309 referred 05/19/2020 14:36 -- Tree Issues
301615 resolved 05/20/2020 07:27 05/20/2020 Illegal Dumping
301731 resolved 05/20/2020 09:09 05/28/2020 Drainage Issues
302542 referred 05/21/2020 08:08 -- Overgrown Grass / Weeds
302872 resolved 05/21/2020 12:06 05/21/2020 Illegal Dumping
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302907 resolved 05/21/2020 12:42 05/21/2020 Overgrown Grass / Weeds
302908 resolved 05/21/2020 12:45 05/21/2020 Overgrown Grass / Weeds
302910 resolved 05/21/2020 12:47 05/21/2020 Overgrown Grass / Weeds
302914 resolved 05/21/2020 12:50 05/21/2020 Overgrown Grass / Weeds
302920 received 05/21/2020 12:53 -- Issue with Park/Facility Equipment
302969 received 05/21/2020 13:39 -- Drainage Issues
302980 resolved 05/21/2020 13:50 06/02/2020 Pothole
303204 resolved 05/22/2020 06:19 05/22/2020 Water Leak Issue
303207 referred 05/22/2020 06:23 -- Tree Issues
303213 resolved 05/22/2020 06:31 06/01/2020 Overgrown Grass / Weeds
303543 resolved 05/22/2020 12:06 05/26/2020 Water Leak Issue
305909 received 05/27/2020 08:49 -- Internal Tree Issues
306153 resolved 05/27/2020 12:23 05/28/2020 INTERNAL- General Office
306159 assigned 05/27/2020 12:25 -- Pothole
306524 resolved 05/27/2020 20:35 05/28/2020 Water Leak Issue
307065 resolved 05/28/2020 12:54 05/28/2020 Issue with Park/Facility Equipment
307687 received 05/29/2020 11:41 -- Tree Issues
Park Shelter Reservations and Community Room Reservations
Drainage
Issues
11%
Illegal Dumping
7%
Internal Event Set-
up/BreakDowns
2%INTERNAL-General
Office
9%Internal Issue with
Park/Facility
Equipment
4%Sidewalk
Issues
9%
Issue with Park/Facility
Equipment
7%
Overgrown Grass /
Weeds
4%
Pothole
13%
Tree Issues
9%
Street Sign Issues
16%
Property Maintenance
7%
Internal Street Signs
Issues
2%
JUNE 2020
CIVIC LIVE WORK ORDERS
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Park and Community Room reservations have been affected by COVID-19 and there has been no use of either facility. Once reopening of City facilities has begun, we will resume
taking reservations for the parks and Community Room.
Park Maintenance
Park Grass mowed
Full-service
planter maintenance
Gopher service
Restroom
service (a.m.)
Trash
receptacle service
Richard Rollins Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull
weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full-service planter maintenance Trash service receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
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Sheriff’s Contract
•Law Enforcement Services
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San Bernardino County
Sheriff’s Department
Services May 2020 June 2020
Officer Contact and Calls 1,624 1,408
Calls to Dispatch May 2020 June
Emergency 2 0
Priority 1 148 146
Priority 2 70 62
Priority 3 228 261
Priority 4 148 126
Totals 596 595
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
2148 146
70 62
228 261
148 126
0
100
200
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500
600
700
May-20 Jun-20
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
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City of Grand Terrace
Fire Department Incidents
06/01/20 – 06/30/20
Call Type Number of Calls
Carbon Monoxide Alarm 1
Fire – Commercial Structure 1
Fire – Vegetation 10
Fire – Improvement 1
Fire – Truck/Motorhome on the Freeway 1
Fire – Unknown Type 1
Fire – Vehicle 1
Medical Aid 92
Move Up (Cover Engine into FS#23) 3
Outside Investigation 2
Public Service 6
Residential Alarm 1
Traffic Collision with Extrication 3
Traffic Collision Unknown Injuries 3
Total Calls 126
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AGENDA REPORT
MEETING DATE: August 25, 2020 Council Item
TITLE: Update on Emergency Rehabilitation of Grand Terrace
Road, North of Newport Avenue
PRESENTED BY: Craig Bradshaw, Interim Public Works Director
RECOMMENDATION: Receive and File an update on the Emergency that was
declared for the Grand Terrace Road Rehabilitation Project
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical
improvements to infrastructure.
BACKGROUND:
Pursuant to Public Contract Code Sections 20168 and 22050 an exception to the formal
competitive bid requirements is granted in the case of emergency. For the purposes of
Public Contract Code Section 20168, an “emergency” is a sudden, unexpected
occurrence that poses a clear imminent danger that requires an immediate action to
prevent or mitigate the loss or impairment of life, health, property, or essential public
services.
On August 5, 2020, the City met with Southern California Edison (SCE) team of
engineers and contractors regarding the serious deteriorated roadway conditions of
Grand Terrace Road, north of Newport Avenue (“Emergency Event”). It was determined
that with SCE performing substation work and utility work in the area, they would be
responsible for rehabilitating the roadway, from curb to curb, for approximately 1200
linear feet or the length of their communications trench. This leaves approximately 600
linear feet the responsibility of the City of Grand Terrace. It is prudent to accomplish
this work in a timely manner, using the SCE contractor for the city’s share of the work.
The estimated costs of carrying out the repairs necessary to address the Emergency
Event is approximately $60,000.
Pursuant to Public Contract Code Section 22050(a)(2), the Emergency Event must also
be of a nature such that it will not permit any delay resulting from a competitive
solicitation for bids and that the action that would address the Emergency Event is
necessary to respond to the Emergency Event. The reason for this is SCE has
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determined it is in their best interest to rehabilitate approximately two-thirds of the
deteriorated roadway, due to their substation project and installation of communication
utilities in the roadway. The remaining portion of the roadway will be the city’s
responsibility to complete. It is advantageous to the city to utilize the SCE contractor to
perform the work in the most cost effective and timely way.
On August 11, 2020 the City Council adopted a resolution finding that an emergency
existed with respect to the serious deteriorated roadway conditions of Grand Terrace
Road, north of Newport Avenue. It was determined that with SCE performing substation
work and utility work in the area, they would be responsible for rehabilitating the
roadway, from curb to curb, for approximately 1200 linear feet or the length of their
communications trench. This leaves approximately 600 linear feet the responsibility of
the City of Grand Terrace. It is prudent to accomplish this work in a timely manner,
using the SCE contractor for the city’s share of the work. The estimated costs of
carrying out the repairs necessary to address the Emergency Event is approximately
$60,000.
Staff recommended that the City Council find, that the Emergency Event is an
“emergency” within the meaning of Public Contract Code Section 20168 for the
following reasons: Southern California Edison is willing to be responsible for
rehabilitating the roadway the length of their utility trench and is willing to allow the city
to utilize their contractor to repair the remaining stretch of deteriorated city roadway,
which will result in safety improvements and cost savings to the city.
For these reasons, the City Council adopted a resolution finding that an emergency
existed, authorized staff to dispense with the formal bidding process and, rather, pursue
an informal bidding process, and enter into a contract with an amount not to exceed
$60,000.
DISCUSSION:
Pursuant to state law, if the governing body itself orders any actions to remedy the
emergency, the governing body shall review the emergency action at the next meeting
and every regularly scheduled meeting thereafter until the action is terminated to
discuss if there is a need to continue the action.
Since the last City Council meeting, the preconstruction meeting has been held with
Southern California Edison and contractors, encroachment permitting is being
processed, and the following tentative schedule was determined:
August 31, 2020 Undergrounding of fiber conduit
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September 7, 2020 Roadway Rehabilitation
September 14, 2020 Paving and cleanup
Staff will be back at the next Council Meeting to provide and update on the progress of
the project.
City staff recommends receiving and file this report into the public record.
FISCAL IMPACT:
There are no funding impacts for this receive and file item.
APPROVALS:
Craig Bradshaw Completed 08/19/2020 4:43 PM
City Attorney Completed 08/19/2020 6:52 PM
Finance Completed 08/20/2020 12:18 PM
City Manager Completed 08/20/2020 12:22 PM
City Council Pending 08/25/2020 6:00 PM
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AGENDA REPORT
MEETING DATE: August 25, 2020 Council Item
TITLE: Appeal Hearing of Conditional Use Permit 19-01, Site and
Architectural Review 19-03 and Environmental 19-05
Requesting Approval to Develop a Trailer/Container Storage
Facility, Providing a Maximum of 650 Parking Spaces for
Semi-Trailers, Shipping and Storage Containers, and
Chassis, on an Approximately 21.92-Acre Site Located
Approximately 520 Feet North of Vivienda Avenue and
South of the Santa Ana River Trail in the Northwestern
Portion of the City (Assessor's Parcel Nos. 0275-191-06 &
0275-191-30)
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: Uphold the Planning Commission’s approval of the Project
and approve the Project by adopting a resolution entitled “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE UPHOLDING THE PLANNING
COMMISSION’S APPROVAL OF CONDITIONAL USE
PERMIT 19-01 AND SITE AND ARCHITECTURAL
REVIEW 19-03, AND A RELATED MITIGATED NEGATIVE
DECLARATION (ENVIRONMENTAL 19-05); AND
APPROVING AND ADOPTING THE MITIGATED
NEGATIVE DECLARATION (ENVIRONMENTAL 19-05)
PURSUANT TO THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA), CONDITIONAL USE PERMIT 19-
01, AND SITE AND ARCHITECTURAL REVIEW 19-03 TO
DEVELOP A TRAILER/CONTAINER STORAGE FACILITY
WITH A MAXIMUM OF 650 PARKING SPACES FOR
EMPTY SEMI-TRAILERS, SHIPPING AND STORAGE
CONTAINERS, AND CHASSIS USE ON AN
APPROXIMATELY 21.92-ACRE SITE (ASSESSOR’S
PARCEL NOS. 0275-191-06 AND 0275-191-30) WHICH IS
CURRENTLY UNDEVELOPED AND LOCATED
APPROXIMATELY 520 FEET NORTH OF VIVIENDA
AVENUE AND SOUTH OF THE SANTA ANA RIVER
TRAIL IN THE NORTHWESTERN PORTION OF THE CITY
2030 VISION STATEMENT:
This staff report support Goal #3 - Promote Economic Development.
BACKGROUND:
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On July 16, 2020, the Planning Commission conducted a public hearing on this item
and voted 2-1, with two (2) commissioners recused, to adopt Resolution 2020-03
adopting a Mitigated Negative Declaration for the Project for compliance with the
California Environmental Quality Act (CEQA) and approving the proposed “Project.” The
Project consists of Conditional Use Permit 19-01, Site and Architectural Review 19-03
and Environmental 19-05 to develop a trailer/container storage facility. The Project will
provide a maximum of 650 parking spaces for semi-trailers, shipping and storage
containers, and chassis. The site is zoned M-2, Industrial within the AG-2 Overlay
District, and the FP-Floodplain Overlay District.
The Commission’s action on July 16, 2020 was subject to a 10-day appeal period. The
Zoning Code states that an appeal may be made by a member of the public or by a
member of the City Council. Ms. Janese Makshanoff, filed an appeal [attached] of the
July 16, 2020 Planning Commission and Site and Architectural Review Board’s decision
for a trailer/container storage facility.
Under the provisions of the Municipal Code, Ms. Makshanoff appealed the Project to
allow her concerns to be presented to the City Council. The appeal states concern with
the project, truck traffic, and further consideration for additional improvements.
The appeal further referenced a failed motion made by Acting Chairman Jeremy Briggs
to approve the project with the following proposed Conditions:
1. Install a ten-foot tall block wall around the perimeter of the project
2. Install 48” box evergreen trees, spaced eight-feet apart to grow at least forty-feet
in height along inside the east, south and west walls to block visual and provide
sound absorption and continue to install the proposed vines on the walls.
3. Operating hours to be from 8:00 a.m. to 5:00 p.m. Monday thru Friday. No
weekends or holidays.
4. No sound will be permitted, only flashing lights from yard goats only electric or
natural gas ignition vehicles.
5. Widen all the following streets to the Caltrans traffic manual standards including
curb, gutter, and four-foot sidewalks, put all power poles underground in the
neighborhood as follows:
• Grand Terrace Road from Barton Road to Vivienda Avenue, sidewalks on
both west side and east side of the road
• Vivienda Avenue from Grand Terrace Road to the Union Pacific
(UP) Railroad Bridge, sidewalks to be on the northside
• Vivienda Avenue from the Railroad Bridge to Terrace Avenue,
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sidewalks to be on the south side
• Burns Avenue from Vivienda Avenue to Walnut Avenue, sidewalks
to be on the west side
• Walnut Avenue from Burns Avenue to Terrace Avenue, sidewalks
to be on the north side
• Maple Avenue from Walnut Avenue to Vivienda Avenue, sidewalks
to be on the east side
• Terrace Avenue from Walnut Avenue to the proposed trailhead,
four lane highway with sidewalks on the eastside, with bike lanes
on the east and west side of Terrace Avenue
6. Build a dedicated parking area for ten vehicles including one handicap
space for the trailhead for the Santa Ana River Trail.
7. Build a permanent bathroom next to the Santa Ana River Trail and
connect to the sewer.
8. Contribute $7,500/year for City’s road repair maintenance account,
dedicated to the north-west quadrant of the City. This covenant runs with
the property as long as the business remains in operation.
9. Contribute $60,000 to each property owner whose property is facing the
formation streets for property devaluation.
10. Sign and record an open easement for the portion of the applicant’s land,
from the applicant’s south property line running east and west, then
twenty-feet to the north along the old Railroad Access Road favorable to
all parties, including the public to use your portion of the old Railroad
Access Road but no dedication. Include in the agreement to maintain your
portion of the gravel road with joint neighbors, equally.
11. Maintain all the applicant’s natural landscape, including weeds, and trim
regularly to no more than a height of six inches.
12. Fund major roadway improvements to be installed at Grand Terrace Road
and Barton Road.
13. Build a handicap bathroom next to the community gardens and connect it to the
sewer.
14. Build a parking area for ten vehicles including one handicap space for the
community garden
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15. Pay for the Grand Terrace share upgrades of the Barton Bridge, for all the
improvements.
16. Construction hours to be conditioned to be only from sunrise to sunset and no
beeping of construction equipment.
17. Would like to see a community meeting for the design of the garden before the
Community Benefit Agreement goes in front of the City Council for approval,
more of a workshop.
18. Two access points to the proposed project development, conditioned to have one
point for entry and one point for the exit.
19. No five-axel trucks. Make sure all brokers understand no five-axel trucks on
Terrace only day cabs will be allowed.
20. The operational plan needs to come back to the Planning Commission for review
and approval
21. Cover the cost of the upkeep of the community garden
22. Permanent walls and vines to be constructed before any of the work to be done
23. City portal to be a part of the quarterly review
24. Zero tolerance for any trucks on residential streets
25. No eminent domain for public works improvements
26. The applicant must deal with all property owners
27. Re-pavement centerline of Terrace Avenue as long as trucking facility in
business
The City Council, in hearing this appeal, may:
1) Uphold the Commission’s approval, consistent with Staff recommendation and
deny the appeal; or
2) Uphold the appeal and deny Conditional Use Permit and Site and Architectural
Review approval; or
3) Modify the project within the scope of project analysis; or
4) Remand the Project back to the Planning Commission with the direction to study
a different design.
Attached for the Council’s reference are the July 16, 2020 staff report, the adopted
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Resolution, which contains the findings for approval, Planning Commission minutes of
the July 16, 2020 meeting, and Letters of Opposition and support.
DISCUSSION:
Staff notified the Applicant, Patrick O’Brien and Applicant’s representative, David
Mylnarski, of the appeal, and informed them on the appeal process. Staff has been
advised that the Applicant wishes to move forward with the Project.
The City Council shall hear the appeal and make its own determination regarding the
application and its consistency with this Title and the general plan. Upon such
determination, the City Council shall uphold, modify or reverse the Planning
Commission's/Site and Architectural Review Board’s decision. (GTMC Sections
18.63.070(D), 18.83.060(D).)
Approval Process-Findings of Approval
Chapter 18.83 (Conditional Use Permit) contains the following findings that must be
made to approve a Conditional Use Permit application:
a. The proposed use will not be detrimental to the health, safety, or general
welfare of the persons residing or working within the neighborhood of the
proposed Project or within the city. The proposed truck trailer storage facility
is consistent with the M2-Industrial Zoning, the Agricultural-2 Overlay, and the
Floodplain Overlay District Requirements. The proposed development plan
meets applicable development standards of the Agricultural-2 Overlay District,
including the setbacks required for a truck storage facility which are
complementary to surrounding uses. The Applicant is required to comply with
San Bernardino County standards related to the California Restricted
Materials Requirements by the State of California Department for Ground
Water Protection Area to ensure ground water is not impacted.
b. The proposed use will not be injurious to property or improvements in the
neighborhood or within the city. The proposal does not include any site
improvements at this time; however, the proposed use will be compliant with
applicable Grand Terrace Municipal Codes and standards established by the
underlying zoning and overlay districts. The Project has been conditioned to
obtain legal access easements from adjacent property owners including the
site improvements required by the San Bernardino County Fire and Riverside
Highland Water improvements prior to obtaining a Certificate of Occupancy,
and initiating any activities on site. Conditions of Approval have been
established regulating activities and use will not be injurious to the property or
the neighborhood. The proposed use will be consistent with the latest
adopted General Plan. The Project is consistent with the intended land uses
of the City and the Municipal Code. The proposed site is zoned M2-Industrial
with an AG2-Agricultural-2 Overlay District and FP-Flooding Overlay District.
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The proposed truck storage facility is consistent with the latest adopted
General Plan and Zoning Code, which conditionally allows a trailer storage
facility. The proposed trailer storage facility will be consistent with the Land
Use Element because it promotes economic development and reduces
trailers from parking in unauthorized neighborhoods. As provided below, the
Applicant has voluntarily agreed to carry out and pay for certain community
benefits outside the scope of a standard development plan with amenities
such as a Community Garden with a grove of fruit trees; a trail connection to
the Santa Ana River Trail with an ornate sign, access road improvements and
a teaching amphitheater at the Fitness Park. The Applicant has also
voluntarily committed to making a monetary donation for future City street
maintenance.
c. The use is consistent with the Industrial Zoning designation and compatible
with other surrounding uses.
d. Conditions necessary to secure the purposes of the Grand Terrace Municipal
Code and General Plan have been applied to the Project.
f. Conditions of Approval for this project necessary to secure the purposes of
the Grand Terrace Municipal Code and General Plan are made a part of this
approval as set forth in the accompanying Resolution of Approval.
Chapter 18.63 (Site and Architectural Review) contains the following findings that must
be made to approve a Site and Architectural Review application:
a. The Project is consistent with the intent of the Grand Terrace Municipal Code
and General Plan. The proposed truck trailer storage facility is consistent with
the General Plan Floodplain Industrial designation which supports storage and
distribution facilities. Regulations allow uses to operate free of overly
excessive noise, dust, odor or other nuisances. The Project is consistent with
the Land Use Element to provide for a mix of industrial land uses designed to
generate employment opportunities while promoting non-polluting industry
within the present land use pattern. The Project is consistent with the
Circulation Element which provides for the current and long-term efficient
movement of people and goods within and through the City, including a well-
maintained roadway system within the ultimate right-of-way along the street
frontage. Terrace Avenue will provide main access to the Project site and a
no truck access sign will be place at Vivienda Avenue and Walnut Avenue to
keep traffic away from the residential neighborhoods. The Project will comply
with the Noise Element which the goal is to protect the residents from
excessive noise. The site will be utilized for storage and light maintenance
and inspections; therefore, the Project will not cause significant noise impacts
to adjacent neighborhoods. In compliance with the Open Space and
Conservation Element, the Applicant has prepared a Water Quality
Management Plan and a Preliminary Soils Engineering Investigation Report.
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The Project complies with the Municipal Code, M2-Industrial Zoning which
supports various manufacturing and industrial uses to operate free of overly
excessive noise, dust, odor or other nuisances and can be made compatible
to other (non-industrial) districts. The proposed truck storage facility is
consistent with the zoning designation and will not create significant impacts
to the adjacent uses. The site will be developed in compliance with the
Municipal Code Floodplain requirements and subject to regulation of the
review and approval of the Federal Emergency Management Agency (FEMA).
b. The location and configuration of the development plan associated with this
Project are visually harmonious with this site and surrounding sites and
structures, that they do not interfere with the neighbors' privacy, that they do
not unnecessarily block scenic views from other structures and/or public areas
and are in scale with the townscape and natural landscape of the area.
c. The architectural design of structures, their materials, and colors are visually
harmonious with the surrounding development, natural landforms, are
functional for the Project and are consistent with the Grand Terrace Municipal
Code. The proposed structures for future development will be reviewed with
an Administrative Conditional Use Review Application and will be compliant
with the general architectural guidelines for all development established by
the M2-Industrial and Flooding Zoning.
d. The plan for landscaping and open spaces provides a functional and visually
pleasing setting for the structures on this site and is harmonious with the
natural landscape of the area and nearby developments. The Applicant is
proposing landscape on the west side of the property, along Vivienda Avenue
and perimeter fencing covered with vines. The streetscape will include
drought tolerant plants and trees compliant with the Municipal Code
requirements and with the most recent Model Water Efficient Landscape
Ordinance by the State of California. Overall, the landscaping and open
spaces will be visually pleasing, harmonious within the Agricultural-2 Overlay
Zoning and provide functionality for the community. The Project also includes
improvements outside the scope of a standard development plan with
amenities such as a Community Garden with a grove of fruit trees; a trail
connection to the Santa Ana River Trail with an ornate sign, access road
improvements and a teaching amphitheater at Fitness Park.
e. There is no indiscriminate clearing of property, destruction of trees or natural
vegetation or the excessive and unsightly grading of hillsides, thus the natural
beauty of the City, its setting and natural landforms are preserved.
f. The design and location of all signs associated with this Project are consistent
with the scale and character of the building to which they are attached or
otherwise associated with and are consistent with the Grand Terrace
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Municipal Code.
g. Conditions of Approval for this Project necessary to secure the purposes of
the Grand Terrace Municipal Code and General Plan have been applied to the
Project.
The Planning Commission, in approving the Project. determined that all the above
findings could be made.
In addition, the Planning Commission adopted a Mitigated Negative Declaration
pursuant to the California Environmental Quality Act. Based on the Initial Study and
supporting information, a Mitigated Negative Declaration (Environmental 19-05) has
been prepared. The Project will not have a significant effect on the environment due to
the incorporation of standard conditions and mitigation measure(s) related to: Biological,
Cultural, and Tribal Cultural Resources, Geology/Soils, and Hydrology/Water Quality.
Council Actions
Should the Council determine that the Commission’s action should be upheld, a
Resolution making that determination has been attached for adoption.
Should the Council decide to remand the Project back to the Planning Commission and
direct Staff and the Commission to study a different design, the Council may simply
provide the direction to do so.
Should the Council determine that the Commission’s action should be overturned, the
Council should identify which finding(s) above cannot be made, and the Resolution will
be revised accordingly. The Resolution will be brought back at the next meeting for
adoption by the City Council as a Consent Calendar item.
Public Notice
Public notice of the pending application was published in the Grand Terrace City News,
posted, and mailed to property owners within 1,500-foot radius of the site, a minimum of
10 days prior to the hearing date.
FISCAL IMPACT
The Council’s action does not impact the General Fund.
ATTACHMENTS:
• CC Reso and Exhibit 1 (PDF)
• 07-16-2020 PC Minutes (PDF)
• Appeal CUP 19-01, SA 19-03 and Env 19-5 (PDF)
• 05-21-2020 - PC Minutes (PDF)
• July 16, 2020 Planning Commission_Site And Architectural Review Board -
Agenda Report (PDF)
F.6
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• Public Hearing Comments for the PC Meeting 7.16.2020_Redacted(PDF)
• Public Hearing Comments for the PC Meeting 6.18.2020 (No Quorum)_Redacted
(PDF)
• Public Hearing Comments for PC Meeting 5.21.2020_Redacted(PDF)
APPROVALS:
Steven Weiss Completed 08/14/2020 2:19 PM
City Attorney Completed 08/20/2020 2:34 PM
Finance Completed 08/20/2020 4:17 PM
City Attorney Skipped 07/29/2020 11:15 AM
City Manager Completed 08/20/2020 7:35 PM
City Council Pending 08/25/2020 6:00 PM
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F.6.b
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F.6.b
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F.6.b
Packet Pg. 132
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F.6.b
Packet Pg. 133
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F.6.b
Packet Pg. 134
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F.6.b
Packet Pg. 135
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F.6.b
Packet Pg. 136
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F.6.b
Packet Pg. 137
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F.6.b
Packet Pg. 138
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F.6.b
Packet Pg. 139
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F.6.b
Packet Pg. 140
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F.6.b
Packet Pg. 141
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F.6.b
Packet Pg. 142
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F.6.b
Packet Pg. 143
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F.6.b
Packet Pg. 144
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F.6.b
Packet Pg. 145
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F.6.b
Packet Pg. 146
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F.6.b
Packet Pg. 147
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F.6.b
Packet Pg. 148
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F.6.b
Packet Pg. 149
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F.6.b
Packet Pg. 150
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AGENDA REPORT
MEETING DATE: July 16, 2020
TITLE: Conditional Use Permit 19-01, Site and Architectural Review 19-03 and Environmental 19-05; a Proposal to Establish a
Trailer/Container Storage Facility, Located 520 Feet from
Vivienda Avenue and South of the Santa Ana River Tail (APN's: 0275-191-06 and 0275-191-30) (Continued from 5-21-2020 and 6-18-2020)
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: Conduct a public hearing; and
2) Consider Adoption of A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE,
CALIFORNIA, ADOPTING A MITIGATED NEGATIVE DECLARATION (ENVIRONMENTAL 19-05) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING CONDITIONAL USE PERMIT 19-01 AND SITE AND ARCHITECTURAL REVIEW 19-03
TO DEVELOP A TRAILER/CONTAINER STORAGE FACILITY FOR A MAXIMUM OF 650 PARKING SPACES FOR EMPTY SEMI-TRAILERS, SHIPPING AND STORAGE CONTAINERS, AND CHASSIS USE ON A 21.92-ACRE SITE (ASSESSOR’S PARCEL NUMBERS [APNs] 0275-
191-06 AND 0275-191-30 IS CURRENTLY UNDEVELOPED AND IS LOCATED APPROXIMATELY 520 FEET NORTH OF VIVIENDA AVENUE AND SOUTH OF THE SANTA ANA RIVER TRAIL IN THE NORTHWESTERN PORTION OF THE CITY
2030 VISION STATEMENT:
This item supports Goal 3 to Promote Economic Development by establishing a use that
is consistent with the Industrial Zoning District designation.
BACKGROUND:
On Thursday, May 21, 2020, the Planning Commission held a public hearing on
Conditional Use Permit (CUP 19-01), Site and Architectural Review (SA 19-03, filed by
Patrick O’Brian/GrandT-1, Inc. (Applicant), and a Draft Mitigated Negative Declaration
proposing to develop a trailer/container storage facility located approximately 520 feet
north of Vivienda Avenue and south of the Santa Ana River Trail in the northwestern
C.1
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portion of the City, zoned M2-Industrial with an AG-2-Overlay District and FP-Floodplain
Overlay District (Project). The May 21, 2020 Planning Commission Staff Report is
attached for reference.
The project will provide a maximum of 650 parking spaces on 21.92 acres for semi-
trailers, shipping and storage containers, and chassis. The Project description includes
the future construction of a trailer/office and a light maintenance building, both will be
subject to an administrative conditional use permit review application. All traffic to/from
the site will be routed from Barton Road (from either La Cadena Drive or the I-
215/Barton Road Interchange) onto North Terrace Avenue to the project site.
During the Public Hearing held on May 21, 2020, the Planning Commission, and the
public raised questions about the Project. The Planning Commission then continued
the project to its meeting of June 18, 2020, but the meeting was cancelled due to lack of
quorum. Responses and clarifications to the questions have been included in the
attached table entitled “Responses to the Comments/Questions Raised at the May 21,
2020, Planning Commission Meeting”
ANALYSIS:
The Planning Commission has the authority to approve the proposed entitlement, as
submitted for its consideration at the May 21, 2020, meeting, proposing to develop a
trailer/container storage, subject to future administrative review and approval by the City
for the office and light maintenance building. The report, and attachments (as amended
and clarified below) from May 21, 2020, meeting are attached to this report.
Further, during the May 21, 2020, meeting there were questions and comments relating
to this Project. The Responses to those questions and comments are included in Table
attached to this report.
Further, the following conditions of approval have been modified:
Condition of Approval No. 3: “The proposed business hours will be Monday thru Friday
from 6:00 a.m. to 10:00 p.m. and a total of twelve employees. No business activities
shall be conducted after 10:00 p.m. except for emergency purposes only.”
Condition of Approval No. 10: “The applicant or authorized agent shall apply to the
United States Occupational safety and Health Administration (OSHA) to permit an
alternative to back up alarms on “yard goats” and forklifts for the purpose of lessening
the noise and frequency of standard back up apparatus. Said apparatus shall be
reviewed and approved by OSHA and the Director of Planning and Development
Services prior to the issuance of the first certificate of use and occupancy.”
Condition of Approval No. 16 will be deleted and addressed in the Community Benefits
Agreement.
Condition of Approval No. 20 has been revised: “The Applicant shall comply with all
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requirements of the San Bernardino County Fire Department, Office of the Fire Marshal
Community Safety Division, including the conditions of approval contained in their
Permit Number: FPLN-2019-00163. The Applicant shall resubmit plans to SBCF as
indicated on the Fire Comments dated October 07, 2019, attached hereto as Exhibit 3.
Condition of Approval No. 26 has been revised. The Santa Ana River Trailhead entry structure and monument sign size, style, and location shall be reviewed and approved as identified in the Community Benefit Agreement.
Condition of Approval No. 27 has been included: Project traffic shall continue on Terrace Avenue and shall not enter residential streets at Vivienda Avenue and Walnut Avenue.
Condition of Approval No. 29 has been included. The applicant or assignee shall submit a security camera plan that demonstrates onsite and offsite monitoring. Plan shall be reviewed and approved by the Planning and Development Services Director prior to the issuance of a certificate of use and occupancy.
The Conditions of Approval from Building and Safety have been revised since the construction of the structures will be submitted separately with an administrative conditional use permit. ENVIRONMENTAL REVIEW:
Pursuant to the California Environmental Quality Act (CEQA), an Initial Study has been
prepared for the above-described project. Based on the Initial Study and supporting
information, the City intends to adopt a Mitigated Negative Declaration. The project will
not have a significant effect on the environment due to the incorporation of standard
conditions and mitigation measure(s) related to: Biological, Cultural, and Tribal Cultural
Resources, Geology/Soils, and Hydrology/Water Quality.
PUBLIC NOTICE:
The public hearing notice was published in the Grand Terrace City News, posted in
three public places, and mailed to property owners within a 1,500-foot radius of the site.
Fourteen comments were received at the public hearing held on May 21, 2020.
As a courtesy, even though there is no requirement to publish, post and mail a public
hearing notice for a continued item to a date certain. there was concern raised by the
public and the Planning Commission at the May 21, 2020, because of COVID-19
attendance restrictions, that notice lacked clear information whether the public had an
adequate opportunity to physically attend or provide comment or phone in. On June 4,
2020, a subsequent public hearing notice was posted in the Grand Terrace City News
and mailed to property owners describing the date of the continued hearing to June 18,
2020 with COVID restriction and instructions for comment or speaking. As of the
preparation of this staff report, the Council Chambers was still closed to the public and
C.1
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the public hearing was cancelled for lack of quorum.
For the July 16, 2020 Planning Commission, Public Hearing notices have again been
sent to residents and property owners within 1,500 feet from the project site. Notice and
publication were also posted on the City website and the community posting boards and
published in the newspaper. A complete copy of the staff report and environmental
determination is available on the City Website at:
https://www.grandterraceca.gov/departments/planning_development_services
As of the posting of this agenda, thirteen additional comments have been received.
RECOMMENDATION:
Staff recommends the Planning Commission considers adoption of the attached
Resolution approving the project.
ATTACHMENTS:
• Resolution_Trailer Container Storage Facility (DOCX)
• Exhibits to the Resolution (PDF)
• Responses to Comments and Questions (DOCX)
• Landscape Enhancement Exhibit (PDF)
• 17164 truck trailer storage site plan rev 2 (PDF)
• 05-21-2020 PC Cont SR (PDF)
• NOI Commnets from Colton and Responses (PDF)
• Asphalt Grindings RAP (Recycled Asphalt Pavement Info.) (PDF)
APPROVALS:
Steven Weiss Completed 07/08/2020 1:59 PM
Robert Khuu Completed 07/08/2020 2:54 PM
Steven Weiss Completed 07/08/2020 2:58 PM
Planning Commission/Site And Architectural Review Board Pending 07/16/2020 6:30 PM
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RESOLUTION NO. 2020-XX
A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A MITIGATED NEGATIVE DECLARATION (ENVIRONMENTAL 19-05) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING CONDITIONAL USE PERMIT 19-01 AND SITE AND ARCHITECTURAL REVIEW 19-
03 TO DEVELOP A TRAILER/CONTAINER STORAGE FACILITY FOR A MAXIMUM OF 650 PARKING SPACES FOR EMPTY SEMI-TRAILERS, SHIPPING AND STORAGE CONTAINERS, AND CHASSIS USE ON A 21.92-ACRE SITE (ASSESSOR’S PARCEL NUMBERS [APNs] 0275-191-06 AND 0275-191-30 IS CURRENTLY UNDEVELOPED AND IS LOCATED APPROXIMATELY 520 FEET
NORTH OF VIVIENDA AVENUE AND SOUTH OF THE SANTA ANA RIVER TRAIL IN THE NORTHWESTERN PORTION OF THE CITY WHEREAS, the Applicant, Grand T-1, Inc. (Patrick O’Brian), is proposing to develop a trailer/container storage facility (Project). The Project will provide a maximum
of 650 parking spaces for semi-trailers, shipping and storage containers, and chassis
located approximately 520 feet north of Vivienda Avenue and south of the Santa Ana River trail in the northwestern portion of the City; and WHEREAS, the site is zoned M2-Industrial within the AG-2 Overlay District, and
the FP-Floodplain Overlay District; and
WHEREAS, pursuant to the California Environmental Quality Act (CEQA), an Initial
Study has been prepared for the above-described Project. Based on the Initial Study and
supporting information, the City intends to adopt a Mitigated Negative Declaration. The
Project will not have a significant effect on the environment due to the incorporation of
standard conditions and mitigation measure(s) related to: Biological, Cultural, and Tribal
Cultural Resources, Geology/Soils, and Hydrology/Water Quality; and
WHEREAS, on May 21, 2020, the Planning Commission conducted a duly noticed public hearing on the Project at the Grand Terrace Council Chambers located at 22795 Barton Road, Grand Terrace, California 92313; and the Commission continued the
Project to the June 18th, 2020, Planning Commission meeting; and WHEREAS, on June 18, 2020, the Planning Commission public hearing was cancelled due to lack of quorum; and WHEREAS, on July 16, 2020, the Planning Commission conducted a public hearing on the Project at the Grand Terrace Council Chambers located at 22795 Barton Road, Grand Terrace, California 92313; and WHEREAS, all legal prerequisites to the adoption of this Resolution have
occurred.
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NOW THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Grand Terrace:
1. The recitals set forth above are true and correct and incorporated herein by this reference. 2. Pursuant to the California Environmental Quality Act (CEQA), an Initial Study has
been prepared for the above-described Project. Based on the Initial Study and
supporting information, a Mitigated Negative Declaration (Environmental 19-05) has been prepared. The Project will not have a significant effect on the environment due to the incorporation of standard conditions and mitigation measure(s) under Mitigated Negative Declaration (Environmental 19-05) related
to: Biological, Cultural, and Tribal Cultural Resources, and Geology/Soils. The
Project site is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations, the proposed site is located within city limits measuring no more than five acres substantially surrounded by urban uses, the Project site has no value as
habitat for endangered, rare or threatened species, the approval of the Project
would not result in any significant effects relating to traffic, noise, air quality, or water quality, and the site can be adequately served by all required utilities and public services.
3. Based upon all oral and written comments and reports and presentations made by
City staff and members of the public, including any, attachments and exhibits, the Planning Commission/Site and Architectural Review Board finds as follows with respect Conditional Use Permit 19-01:
a. The proposed use will not be detrimental to the health, safety, morals,
comfort or general welfare of the persons residing or working within the neighborhood of the proposed Project or within the city. The proposed truck trailer storage facility is consistent with the M2-Industrial zoning, the Agricultural-2 Overlay, and the Floodplain Overlay District Requirements.
The proposed development plan meets applicable development standards
of the Agricultural-2 Overlay District, including the setbacks required for a truck storage facility are complementary to surrounding uses. The Applicant is required to comply with San Bernardino County standards related to the California Restricted Materials Requirements by the State of California
Department for Ground Water Protection Area to ensure ground water is
not impacted. b. The proposed use will not be injurious to property or improvements in the neighborhood or within the city. The proposal does not include any site
improvements at this time; however, the proposed use will be compliant with
applicable Grand Terrace Municipal Codes and standards established by the underlying zoning and overlay districts. The Project has been
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conditioned to obtain a legal access easements from adjacent property owners including the site improvements required by the San Bernardino County Fire, Riverside Highland Water improvements, and prior to obtaining
a Certificate of Occupancy, and initiating any activities on site. Conditions
of Approval have been established regulating activities and use will not be injurious to the property or the neighborhood. The proposed use will be consistent with the latest adopted General Plan. The Project is consistent with the intended land uses of the City and the Municipal Code. The
proposed site is zoned M2-industrial with and AG-2 Agricultural-2 Overlay
District and FP-Flooding Overlay District. The proposed truck storage facility is consistent with the latest adopted General Plan and Zoning Code, which conditionally allows a trailer storage facility. The proposed trailer storage facility will be consistent with the Land Use Element because it
promotes economic development and reduces trailers from parking in
unauthorized neighborhoods. As provided below, the Applicant has voluntarily agreed to carry out and pay for certain community benefits outside the scope of a standard development plan with amenities such as a Community Garden with a grove of fruit trees; a trail connection to the
Santa Ana River Trail with an ornate sign, access road improvements and
a teaching amphitheater at Fitness Park. The Applicant has also voluntarily committed to making a monetary donation for future City street maintenance.
c. The use is consistent with the Industrial zoning designation and compatible
with other surrounding uses. d. Conditions necessary to secure the purposes of the Grand Terrace Municipal Code and General Plan have been applied to the Project.
4. Based upon all oral and written comments and reports and presentations made by City staff and members of the public, including any, attachments and exhibits, the Planning Commission/Site and Architectural Review Board finds as follows with respect to Site and Architectural Review 19-03:
a. The Project is consistent with the intent of the Grand Terrace Municipal Code and General Plan. The proposed truck trailer storage facility is consistent with the General Plan Floodplain Industrial designation which supports storage and distribution facilities. Regulations allow uses to operate free of overly excessive
noise, dust, odor or other nuisances. The Project is consistent with the Land
Use Element to provide for a mix of industrial land uses designed to generate employment opportunities while promoting non-polluting industry within the present land use pattern. The Project is consistent with the Circulation Element which provides for the current and long-term efficient movement of people and
goods within and through the City, including a well-maintained roadway system
within the ultimate right-of-way along the street frontage. Terrace Avenue will provide main access to the Project site and a no truck access sign will be place
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at Vivienda Avenue and Walnut Avenue to keep traffic away from the residential neighborhoods. The Project will comply with the Noise Element which goal is to protect the residents from excessive noise. The site will be utilized for storage
and light maintenance and inspections; therefore, the Project will not cause
significant noise impacts to adjacent neighborhoods. In compliance with the Open Space and Conservation Element, the Applicant has prepared a Water Quality Management Plan and a Preliminary Soils Engineering Investigation Report.
The Project complies with the Municipal Code, M2-Industrial Zoning which supports various manufacturing and industrial uses to operate free of overly excessive noise, dust, odor or other nuisances and can be made compatible to other (nonindustrial) district. The proposed truck storage facility is consistent
with the zoning designation and will not create significant impacts to the
adjacent uses. The site will be developed in compliance with the Municipal Code, Floodplain requirements and subject to the regulation of the review and approval of the Federal emergency Management Agency (FEMA).
b. The location and configuration of the development plan associated with this
Project are visually harmonious with this site and surrounding sites and structures, that they do not interfere with the neighbors' privacy, that they do not unnecessarily block scenic views from other structures and/or public areas and are in scale with the townscape and natural landscape of the area.
c. The architectural design of structures, their materials, and colors are visually harmonious with the surrounding development, natural landforms, are functional for the Project and are consistent with the Grand Terrace Municipal Code. The proposed structures for future development will be reviewed with
an Administrative Conditional Use Review Application and will be compliant
with the general architectural guidelines for all development established by the M2-Industrial and Flooding Zoning. d. The plan for landscaping and open spaces provides a functional and visually
pleasing setting for the structures on this site and is harmonious with the natural
landscape of the area and nearby developments. The Applicant is proposing landscape on the west side of the property, along Vivienda Avenue and perimeter fencing covered with vines. The streetscape will include drought tolerant planting and trees compliant with the Municipal Code requirements and
with the most recent Model Water Efficient Landscape Ordinance by the State
of California. Overall, the landscaping and open spaces will be visually pleasing, harmonious within the Agricultural-2 Overlay zoning and provide functionality for the community. The Project also includes improvements outside the scope of a standard development plan with amenities such as a
Community Garden with a grove of fruit trees; a trail connection to the Santa
Ana River Trail with an ornate sign, access road improvements and a teaching amphitheater at Fitness Park.
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e. There is no indiscriminate clearing of property, destruction of trees or natural vegetation or the excessive and unsightly grading of hillsides, thus the natural
beauty of the City, its setting and natural landforms are preserved.
f. The design and location of all signs associated with this Project are consistent with the scale and character of the building to which they are attached or otherwise associated with and are consistent with the Grand Terrace Municipal
Code.
g. Conditions of approval for this Project necessary to secure the purposes of the Grand Terrace Municipal Code and General Plan have been applied to the Project.
BE IT FURTHER RESOLVED that, based on the forgoing, upon all oral and written comments and reports and presentations made by City staff and members of the public, including any, attachments and exhibits, Environmental 19-05, Conditional Use Permit 19-01, and Site and Architectural Review 19-03 are hereby approved subject to the
following conditions:
1. Conditional Use Permit 19-01 is approved to conduct truck trailer storage of empty trailers on a 21-acre property located approximately 520 feet north of Vivienda Avenue and south of the Santa Ana River trail in the northwestern portion of the
city. This approval is granted based on the application materials submitted by GT-
1, Inc. (Patrick O’Brian) on January 2, 2019, including revised Project plans received March 3, 2020. This approval includes development of a trailer/container storage facility. The Project will provide a maximum of 650 parking spaces for semi-trailers, shipping and storage containers, and chassis. The application
materials are approved as submitted and conditioned herein and shall not be
further altered except as modified by these conditions of approval and mitigation measures, and unless reviewed and approved by the affected departments. 2. Prior to issuance of a certificate of use and occupancy, the Applicant has
voluntarily agreed to and shall enter into a Community Benefit Agreement (CBA)
with the City, subject to City Attorney approval as to form, in which the Applicant will pay for and provide certain community amenities to the City. For the purposes of the CBA, such community amenities shall include, but not be limited to, a Community Garden located on a portion of the property with raised community
garden beds and a grove of fruit trees and related improvements, including, but
not limited to, the provision of water to such garden and access road improvements; a pedestrian trail connection to the Santa Ana River Trail with an ornate sign and related improvements, including, but not limited to, access road improvements; a teaching amphitheater at the Grand Terrace Fitness Park
(located at 21937 Grand Terrace Road, Grand Terrace, CA 92313) and related
improvements; and a monetary donation for future City streets maintenance in an
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amount to be provided in a Community Benefit Agreement for City Council consideration and approval.
3. The proposed business hours will be Monday thru Friday from 6:00 a.m. to 10:00
p.m. and a total of twelve employees. No business activities shall be conducted after 10:00 p.m. except for emergency purposes only. 4. If not appealed, this approval shall become effective on the eleventh (11th) day
after the date of the Planning Commission’s approval; or the next city business day
following such eleventh (11th) day when the eleventh (11th) day is not a city business day. This approval shall expire twelve (12) months from the date of adoption of this resolution unless building permits have been issued and a substantial investment in reliance of those permits has occurred; all conditions of
approval have been met; or a time extension has been granted by the City, in
accordance with Chapter 18.63 of the Zoning Code. Time extensions shall be filed at least sixty (60) days prior to the expiration date. 5. Minor modifications to this approval which are determined by the Planning and
Development Services Director to be in substantial conformance with the approved
site plan, and which do not intensify or change the use or require any deviations from adopted standards, may be approved by the Planning and Development Services Director upon submittal of an application and the required fee consistent with the Grand Terrace Municipal Code.
6. The Applicant shall defend, indemnify, and hold harmless the City of Grand Terrace and its officers, employees, and agents from and against any claim, action, or proceeding against the City of Grand Terrace, its officers, employees, or agents to attack, set aside, void, or annul any approval or condition of approval
of the City of Grand Terrace concerning this Project, including but not limited
to any approval or condition of approval of the Planning Commission, or Planning and Development Services Director. The City shall promptly notify the Applicant of any claim, action, or proceeding concerning the Project and the City shall cooperate fully in the defense of the matter. The City reserves the
right, at its own option, to choose its own attorney to represent the City, its
officers, employees, and agents in the defense of the matter.
7. Upon approval of these conditions and prior to becoming final and binding, the Applicant must sign and return an “Acceptance of Conditions” form. The form and content shall be prepared by the Planning and Development Services Department.
8. Under no condition shall there be stockpiling of material prior to the issuance of the first grading permit and related conditions of approval for the grading permit. 9. If exhibits, and written conditions are inconsistent, the written conditions shall
prevail.
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10. The Applicant or authorized agent shall apply to the United States Occupational Safety and Health Administration (OSHA) to permit an alternative to back up alarms on “yard goats” and forklifts for the purpose of lessening the noise and
frequency of standard back up apparatus. Said apparatus shall be reviewed and
approved by OSHA and the Director of Planning and Development Services prior to the issuance of the first certificate of use and occupancy 11. Heavy maintenance of trailers shall be strictly prohibited.
12. Operational activities associated with the Project shall comply with the regulations of the City’s Noise Ordinance, Chapter 8.108 of the Grand Terrace Municipal Code.
13. The Applicant shall comply with all applicable Federal, State, County and Local
Codes, at all times. 14. The Applicant shall obtain legal and physical access across adjacent properties to the public roadway, which may include Railroad Access Road or utilize the
property’s legal access at Vivienda Avenue, and shall include access rights for the
City for the purpose of allowing access for all City vehicles, including police, fire, and other emergency vehicles. The document(s) recording the road access easement shall be prepared by the Applicant for review and approval by the City Engineer prior to recordation. The Vivienda Avenue legal access improvements
shall be determined and reviewed by the City Engineer.
15. Access rights shall be granted to the City for the purpose of allowing access over private drives within the development for all City vehicles, including police, fire, and other emergency vehicles. The document(s) recording this access shall be
prepared by the Applicant for review and approval by the City Engineer, prior to
recordation. 16. Prior to the issuance of a grading permit, the Applicant shall obtain written legal and physical access rights, by way of easement(s) or other similar document(s),
(i) from Southern California Edison for Project activities, including, but not limited
to, construction, use, access, trailer storage, and related activities; (ii) from Southern California Edison for all activities associated with the Community Garden, including, but not limited to, construction and maintenance thereof by the Applicant and City, and use and access thereof by the public and the City; (iii) from
San Bernardino County Flood Control District for a pedestrian trail connection to
the Santa Ana River Trail and related activities, including, but not limited to, construction and maintenance thereof by the Applicant and City, and use and access thereof by the public and the City, and construction and maintenance of any related signage by the Applicant and City; and (iv) from Burlington Northern
Santa Fe Railroad for the purpose legal and physical access across adjacent
properties to the public roadway pursuant to Conditions 11 and 12. Such easement(s) or other similar document(s) permission contemplated by this
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Condition 13 shall be subject to review and approval by the City Engineer and shall be recorded with the San Bernardino County Assessor-Recorder-County Clerk’s office
17. The Applicant shall obtain a City’s Business License from the Finance Division and shall be renewed annually for as long as the business remains in operation 18. The Applicant shall comply with all requirements of the City of Grand Terrace
Building and Safety Division, including the conditions of approval contained in the
Building Official’s Memorandum dated March 23, 2020, attached hereto as Exhibit 1. 19. The Applicant shall comply with all requirements of the City of Grand Terrace
Public Works Director, including the conditions of approval contained in the
Director’s Memorandum dated March 13, 2020, attached hereto as Exhibit 2. 20. The Applicant shall comply with all requirements of the San Bernardino County Fire Department, Office of the Fire Marshal Community Safety Division, including
the conditions of approval contained in their Permit Number: FPLN-2019-00163.
The Applicant shall resubmit plans to SBCF as indicated on the Fire Comment dated October 07, 2019, attached hereto as Exhibit 3. 21. Prior to the issuance of a Certificate of Occupancy by the Building and Safety
Division, the Applicant shall provide a will service letter and obtain all requisite
permits and clearances from Riverside Highland Water Company (RHWCO). 22. Prior to obtaining clearances form the San Bernardino County Fire Department, Office of the Fire Marshal Community Safety Division and clearances from the
Riverside Highland Water Company (RHWCO) shall be completed.
23. Prior to the issuance of building permits, the Applicant shall obtain all clearances from Burrtec for trash collection services.
24. Prior to the issuance of building permits, the Applicant shall comply with all the
requirements of the City of Colton Water and Wastewater Department, relating to sewer service requirements. 25. The Applicant or assignee shall provide a Project delivery staging and operating
schedule to the City for the purpose of avoiding stacking of trucks and trailers at
major City intersections. The schedule shall be submitted for review and approval by the Planning and Development Services Department on a quarterly basis for the first three calendar years of operation commencing on the date that the Project use begins operating.
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26. The Applicant shall avoid truck or trailer movement during Grand Terrace traffic peak hours between 6:30 a.m. to 8:30 a.m. and 4:30 p.m. and 6:30 p.m. Truck stacking from Terrace Avenue to Barton Road shall be prohibited.
27. Project truck traffic shall continue exclusively on Terrace Avenue and shall not enter residential streets at Vivienda Avenue and Walnut Avenue. 28. The Planning and Development Services Director shall periodically evaluate the
Project use to ensure it is operated in a manner consistent with the conditions of
approval, including the mitigation measures included in the initial study dated March 2020. If adverse traffic impacts are identified, the Conditional Use Permit shall be reviewed, pursuant to Section 18.83.032 (Revisions or modifications).
29. The trash enclosure shall be no less than six feet in height, constructed of
decorative block walls, with solid metal gates attached to posts, embedded in concrete. 30. The Applicant shall comply with the Mitigation Measures included on the Mitigation
Monitoring and Reporting Program Checklist of the Initial Study dated March 2020,
attached hereto as Exhibit 4. a. Biological Resources, BIO-1 b. Cultural Resources, CUL-1 c. Geology and Soils, GEO-1
d. Hydrology and Water Quality, SC HYD-1, 2, & 3
e. Tribal Cultural Resources, TRC-1 31. The Applicant shall comply with the following Hydrology and Water Quality Conditions included on the Initial Study:
SC HYD-1: Prior to the issuance of a grading permit, the Project Applicant shall file and obtain a Notice of Intent (NOI) with the Regional Water Quality Control Board (RWQCB) in order to be in compliance with the State National Pollutant Discharge Elimination System (NPDES) General Construction Storm Water Permit
for discharge of surface runoff associated with construction activities. Evidence
that this has been obtained (i.e., a copy of the Waste Discharger’s Identification Number) shall be submitted to the City of Grand Terrace for coverage under the NPDES General Construction Permit. The NOI shall address the potential for an extended and discontinuous construction period based on funding availability. This
measure shall be implemented to the satisfaction of the Director of the City
Engineering Division of the Public Works Department or designee.
SC HYD-2: Prior to the issuance of a grading permit, the Project Applicant shall submit to the City of Grand Terrace a Storm Water Pollution Prevention Plan
(SWPPP). The SWPPP shall include a surface water control plan and erosion
control plan citing specific measures to control on‐site and off‐site erosion during the entire grading and construction period. In addition, the SWPPP shall
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emphasize structural and nonstructural Best Management Practices (BMPs) to control sediment and non‐visible discharges from the site. The SWPPP shall include inspection forms for routine monitoring of the site during both the grading and construction phases to ensure National Pollutant Discharge Elimination
System (NPDES) compliance and that additional BMPs and erosion control
measures will be documented in the SWPPP and utilized if necessary. The SWPPP shall address the potential for an extended and discontinuous construction period based on funding availability. The SWPPP shall be kept on site for the entire duration of Project construction and shall be available to the local
RWQCB for inspection at any time. BMPs to be implemented may include the
following:
• Sediment discharges from the site may be controlled by the following: sandbags, silt fences, straw wattles and temporary basins (if deemed
necessary), and other discharge control devices. The construction and
condition of the BMPs shall be periodically inspected during construction, and repairs shall be made when necessary as required by the SWPPP.
• Materials that have the potential to contribute to non‐visible pollutants to storm water must not be placed in drainage ways and must be contained,
elevated, and placed in temporary storage containment areas.
• All loose piles of soil, silt, clay, sand, debris, and other earthen material shall be protected in a reasonable manner to eliminate any discharge from the site. Stockpiles shall be surrounded by silt fences and covered with plastic
tarps.
• In addition, the construction contractor shall be responsible for performing and documenting the application of BMPs identified in the SWPPP. Weekly inspections shall be performed on sandbag barriers and other sediment
control measures called for in the SWPPP. Monthly reports and inspection
logs shall be maintained by the contractor and reviewed by the City of Grand Terrace and the representatives of the State Water Resources Control Board. In the event that it is not feasible to implement specific BMPs, the City of Grand Terrace can make a determination that other BMPs will
provide equivalent or superior treatment either on or off site.
This measure shall be implemented to the satisfaction of the Director of the City of Grand Terrace Engineering Division of the Public Works Department or his/her designee.
SC HYD-3: Prior to issuance of a grading permit, the Project Applicant shall submit evidence to the City that the Low Impact Development (LID) Best Management Practices (BMPs) specified in the Final Water Quality Management Plan (Preliminary WQMP) approved by the City of Grand Terrace shall be written into
the grading and development plans submitted to the City for review and approval
to manage water quality and hydrologic effects of the proposed Project. Specifically, the LID BMPs shall be implemented to ensure the Project meets or exceeds the minimum design capture volume of the site.
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Periodic maintenance of LID BMPs during Project occupancy and operation shall be in accordance with the schedule outlined in the Final WQMP. This measure shall be implemented to the satisfaction of the Director of the City Engineering
Division of the Public Works Department or designee.
32. Prior to the issuance of a certificate of Use and Occupancy, the Applicant shall submit three (3) copies of landscape and irrigation plan to the Planning and Development Services Department for review and approval. The landscape and
irrigation plans shall be prepared in accordance with the City’s Water Efficient
Landscape Ordinance (Chapter 15.56) Landscaping Standards contained in Chapter 18.60 of the Zoning Code, in compliance with the most recent version of the State Model Ordinance, and the Landscape Enhancement Exhibit, which is attached hereto as Exhibit 5. The plans shall demonstrate the following:
a. The proposed parkway trees shall comply with the list of approved trees contained on Chapter 12.28 – Street and Parkway Trees of the Municipal Code. b. Ensure that proposed plant material, at maturity, will maintain clear line visibility at all intersections as determined by the City’s Traffic Engineer.
c. Plant material adheres to spacing recommendations based on plant and shrub species. d. Note the material that will placed in planter areas, i.e. mulch, decorative rock, etc. e. Irrigation shall be located along the vines fencing along the north, west, and
south perimeter of the property. Vines planting material shall be a minimum 15-gallon. f. The south privacy fence located between the future Community Garden and the business parking area shall be planted with vines and irrigated.
g. The proposed landscape shall incorporate a drip irrigation system.
h. Irrigation shall be included in the raised Community Garden beds and the community fruit tree grove. i. A water spigot shall be located at the future Community Garden area. j. Include a legend: type of species, including common and scientific name of
the planting, size, landscape percentage.
k. All trees shall be a minimum size of 15-gallon, having a minimum height of eight feet at the time of planting. l. Shrubs shall be a minimum of 1-gallon size at the time of planting. m. Ground cover shall be healthy, dense foliage, and well routed cuttings, or
one-gallon container plants.
n. The spacing of trees and shrubs shall be appropriate for the species used. o. Twenty percent of planting material shall be pollinating plants. p. Approval must be obtained for removal of all trees having a trunk diameter of 10 inches or more measured 48 inches above existing grade.
q. Submit an initial deposit of $2,000 deposit for landscape plan check review.
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33. The proposed storage shed, and shade shelters, size, style, and location shall be reviewed and approved by the Planning and Development Services Department prior to construction.
34. Proposed lighting shall not produce any glare onto adjoining properties and shall be shielded as may be required. Lighting shall not exceed eighteen feet in height from the finished grade and shall be designed to reflect away from residential district and public roadways. A photometric plan shall be included in the
construction plans for review.
35. Prior to the construction of perimeter fencing on shared property lines, the Applicant shall submit a Fence/Wall Agreement signed by the adjacent property owners.
36. The Applicant shall comply with the California Restricted Materials Requirements by the State of California Department of Pesticide Regulation for Ground Water Protection Area. Prior to initiating trailer storage and prior to obtaining a Certificate of Occupancy by the Building and Safety Division. Copies of such clearances shall
be provided to the Planning and Development Services Department and the
Building and Safety Division. 37. The Applicant shall comply with the National Pollutant Discharge Elimination System (NPDES).
38. The proposed 900 square foot office trailer and 4,800 square foot maintenance building for future development, shall be reviewed and approved through an Administrative Conditional Use Permit. The Applicant shall obtain easement holder clearances prior to the construction of any structures located within any easement.
39. The location and method of screening for all roof-mounted and building-mounted equipment shall be demonstrated on the elevations. All equipment shall be screened from public view and designed to be an integral component of the building design. All roof-mounted equipment shall be screened from view by
parapet walls or other architectural means. The Applicant shall demonstrate to the
satisfaction of the Planning and Development Services Director that no roof-mounted equipment will be visible from the public right-of-way. 40. Any future water well shall be reviewed and approved by City Departments and
agencies, including obtaining applications and clearances by San Bernardino
County Environmental Health Services Department. A copy of such certificates shall be provided to the Planning and Development Services Division and the Building and Safety Division.
41. Any future changes in on-site activities shall require submittal, review, and
approval of a modified conditional use permit.
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42. Any future development on the site, including alterations, conversions, remodels, and new structures shall require compliance with the Municipal Code and the Floodplain Ordinance.
43. All ground mounted equipment, including backflow devices, shall be screened in a manner that does not impede traffic visibility. 44. The Applicant shall be responsible for regular and ongoing upkeep and
maintenance of the site.
45. All contractors shall acquire a valid City business license and be in compliance with all City codes.
46. The Santa Ana River Trailhead entry structure and monument sign size, style, and
location shall be reviewed and approved as identified in the Community Benefit Agreement. 47. The Applicant shall complete and carry out, as applicable, all community amenities
identified in the Community Benefit Agreement (CBA) and as provided in Condition
2 within the timeframes identified in the CBA. 48. The Applicant shall obtain a sign permit prior to the installation of any business signs.
49. The applicant or assignee shall submit a security camera plan that demonstrates onsite and offsite monitoring. Plan shall be reviewed and approved by the Planning and Development Director prior to the issuance of a certificate of use and occupancy.
PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace, California, at a regular meeting and public hearing held on the 16th day of July 2020. AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSE: Chairman Giroux
Commissioner McConnell
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ATTEST: __________________________ __________________________
Steven A. Weiss Jeremy Briggs
Planning Development Services Acting Chairman Director
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I Steven Weiss of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2020-XX was duly passed,
approved and adopted by the Planning Commission, approved and signed by the Chairman, and attested by the Planning and Development Services Director, at the regular meeting of said Planning Commission held on the 16th day of July, 2020, and that the same was passed and adopted by the following vote:
AYES: NOES:
ABSENT: ABSTAIN: RECUSE: Chairman Giroux
Commissioner McConnell Executed this 16th day of July 2020, at Grand Terrace, California.
___________________________
Steven A. Weiss, AICP
Planning and Development Services
Director
C.1.a
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Building and Safety Conditions of Approval
Date: March 18, 2020
File No: Conditional Use Permit 19-01
Applicant: GrandT-1 Inc., represented by Patrick O’ Brien
Address of Applicant: 1040 S. Mt. Vernon Ave., Suite G-285 Colton, CA 92324
APN: 0275-191-06 & 30
Provide four (4) sets of construction plans and documentation for plan review of the
proposed project. Below you will find a list of the plans and documents Building and Safety
will need for plan review. The initial plan review will take approximately two weeks on most projects.
Provide the following sets of plans and documents.
Building and Safety submittal required at first plan review.
(4) Architectural Plans (4) Structural Plans
(2) Structural Calculations (4) Plot/Site Plans (4) Electrical Plans (4) Electrical Load Calculations (4) Plumbing Plans/Isometrics, Water, Sewer and Gas
(4) Mechanical Plans (4) Mechanical Duct Layout Plans (2) Roof and Floor Truss Plans if applicable (2) Title 24 Energy Calculations (4) Rough and Precise Grading Plans
(2) Water Quality Management Plan, (WQMP) and Erosion Control Plan. (2) Stormwater Pollution Prevention Plan (SWPPP) (2) Best Management Plan (BMP)
EXHIBIT 1
C.1.b
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Building and Safety Conditions of Approval
Building & Safety General Information
All structures shall be designed in accordance with the currently adopted building codes by the State of California and City of Grand Terrace Municipal Code as adopted at time of plan submittal. Note if a new code has been adopted prior to the submittal, then all structures shall be designed to the current model code year.
The Developer/Owner is responsible for the coordination of the final occupancy. The Developer/Owner shall obtain clearances from each department and division prior to requesting a final building inspection from Building & Safety. Each agency shall sign the bottom of the Job Card or Certificate of Occupancy Clearance Form.
Building & Safety inspection requests can be made twenty-four (24) hours in advance for next day inspection. Please contact 909-825-3825. You may also request inspections at the Building & Safety counter.
All construction sites must be protected by a security fence and screening. The fencing and screening shall be maintained at all times to protect pedestrians.
Temporary toilet facilities shall be provided for construction workers. The toilet facilities shall be maintained in a sanitary condition. Construction toilet facilities of the non sewer
type shall conform to ANSI ZA.3.
Construction projects which require temporary electrical power shall obtain an Electrical Permit from Building & Safety. No temporary electrical power will be granted to a project unless one of the following items is in place and approved by Building & Safety and the
Planning Division.
(A) Installation of a construction trailer, or, (B) Security fenced area where the electrical power will be located.
Installation of construction/sales trailers must be located on private property. No trailers can be located in the public street right of way.
Separate plan submittals and permits are required for all accessory structures including but not limited to patios, block walls, storage buildings, community playgrounds, etc.
Pursuant to the California Business and Professions Code Section 6735, most projects are required to be designed by a California Licensed Architect or Engineer. The project owner or developer should review the section of the California Codes and comply with the regulation.
C.1.b
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Building and Safety Conditions of Approval
Building & Safety Conditions
1. Prior to the issuance of a building permit, the applicant shall pay all Development Improvement Fee’s to the City; this also includes school fees and outside agency fees including but not limited to Colton Wastewater, Riverside-Highland Water Co. and utilities. Copies of receipts shall be
provided to Building & Safety prior to permit issuance. 2. All on site utilities shall be underground to the new proposed structure unless prior approval has been obtained by the utility company or the City.
3. Prior to issuance of Building Permits, on site water service shall be installed and approved by the responsible agency. On site fire hydrants shall be approved by the Fire Department. No flammable materials will be allowed on the site until the fire hydrants are installed and approved.
4. Prior to issuance of building permits, site grading certification and pad certifications shall be submitted to Building & Safety. Prior to concrete placement, submit a certification for the finish floor elevation and setbacks of the structures. The certification needs to reflect that the structure is in conformance with the Precise Grading Plans. Compaction reports shall
accompany pad certifications. The certifications are required to be signed by the engineer of record. 5. Prior to issuance of building permits, provide Building & Safety with a will service letter from Riverside Highland Water District.
6. All construction projects shall comply with the National Pollutant Discharge Elimination Systems (NPDES), and the San Bernardino County MS-4 Storm Water Permit.
7. Provide civil engineering drawings for dedication of 15 foot of right of way and all public right of way improvements including curb, gutter and half street width improvements. Civil engineering drawings and dedication shall be submitted to Public Works to be checked by the City Engineer and recorded with the County Recorder’s office before permits are issued.
8. Depending on the location of the curb and gutter, the utilities located in the public right of way in front of the property, along Michigan St., may need to be relocated. Please contact Edison and the telephone/cable company to determine the desired location for the utilities.
C.1.b
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Building and Safety Conditions of Approval
9. Prior to building permit issuance, the applicant shall establish haul services
for construction waste material with Burrtec to facilitate the recycling of all
recoverable/recyclable material as mandated under the California Green Code and City of Grand Terrace Municipal Code. 10. The applicant shall submit a completed Construction & Demolition (C&D)
Waste Diversion Program / Waste Management Plan (WMP) form along with
the required C&D deposit based per square footage of construction and/or demolition prior to building permit issuance. 11. Project with new landscape areas of 500 square feet or more are subject to
the 2015 Model Water Efficient Landscape Ordinance (MWELO).
C.1.b
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Public Works Conditions
Date: 5-13-20
Applicant: GrantT-1, Inc., represented by Patrick O’Brien
Address of Applicant: 3090 Pullman Street, Costa Mesa, Ca, 92626
Site Location: Terrace Avenue, approx. 385 feet north of Vivienda Ave
Case # CUP 19-01, SAR 19-03, EA 19-05
Provide two (2) construction plans and required documentation for review of the proposed project.
Below is a list of the plans and documents Public Works will need for plan review. The initial plan review will take approximately three weeks on most projects. You have received a case number: CUP 19-01for the proposed project, this number will be needed to obtain information regarding your plan review. Plan review fees and permit fees will be charged at the time plans are approved and are ready to
issue. Provide the following sets of plans and documents.
Public Works/Engineering submittals required at first plan review. (1) Grant Deed showing all easements. (1) Water Plans.
(4) Street improvement plans prepared by a licensed Civil Engineer.
(4) Approved Tentative Plan (4) Utility Plans (4) Sewer Plans (4) Grading Plans and Erosion Control Plan
(2) Drainage Report and Final Water Quality Management Plan, (WQMP)
(2) Stormwater Pollution Prevention Plan
All work performed in the public right of way shall comply with the San Bernardino County Public
Works Standards or standards of the latest update of the Greenbook as approved by the Public Works
Director or City Engineer.
Public Works inspection requests can be made twenty-four (24) hours in advance for next day inspection. Please contact (909) 825-3825. You may also request inspections at the Building & Safety
public counter.
Installation of construction/sales trailers must be located on private property. No trailers, equipment or material can be in the public street right of way.
EXHIBIT 2 C.1.b
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Public Works Conditions
1.All proposed public street improvements shall be designed by persons registered and licensedpursuant to the Business and Professions Code and all street work will require a contactorlicensed in the State of California and insured pursuant to the City’s insurance requirements.
2.The applicant shall dedicate right of way and/or construct all missing or damaged public
improvements. The missing or damaged public improvements shall include, but are not limitedto, pavement, curb, gutter, sidewalk, driveway approach, and streetlights as directed by thePublic Works Department.
3.Install centrally located concrete ornamental streetlights in the right of way and pay one-year
energy cost for streetlights. Coordinate with Southern California Edison and the City of GrandTerrace for cost and locations. Streetlights shall be LED type.
4.Provide half street width paving overlay after utility installations on the entire length of the
project. Minimum 2-inch asphalt overlay with an asphalt grind. All grindings shall be recycled.
5.The Applicant shall submit proposed sewer plans to the City of Colton Wastewater Departmentand Public Works for plan review. Applicant shall pay all plan review fees and permit fees forthe sewer review to the City of Colton and Public Works. Please provide a written “Will Serve”
letter and sewer plans to the City of Grand Terrace for approval before any permits are issued.
6.The applicant shall submit proposed water plans to the Riverside Highland Water Company andPublic Works for plan review. Applicant shall pay all plan review fees and permit fees for thewater review to Riverside Highland Water Company and Public Works. Please provide a written
“Will Serve” letter and plans to the City of Grand Terrace for approval before any permits are
issued.
7. Applicant shall submit proposed water plans for fire hydrants to the County of San BernardinoFire Department for plan review and approval. Applicant shall pay all plan review fees and
permit fees for the fire hydrant system review to the County of San Bernardino Fire Department.
8.Provide additional 20 feet right of way dedication on Terrace Avenue which is classified as aLocal Road with 60 feet ultimate width the entire length of the property. Street improvementswill be required to extend beyond the frontage of the project to blend and taper the pavement for
traffic and address street flows for drainage. Provide full width paving section and curb, gutter,
sidewalk, streetlights along project frontage and signage and striping per standard 104.
9.Truck guide signs shall be posted at intersections and in the area around Terrace to keep trucktraffic on Terrace and Barton Road as directed by the City Engineer.
10.The exhibit is showing a partial Knuckle, however, the access under the railroad is conditionedto be gated by another project so a full truck turning cul-de-sac will be needed per standard 120or Riverside County standard 800.
C.1.b
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11. Terrace from south property line to Walnut shall have a Paved Road Section per standard 114a
and a barrier on the west side at a grade difference of four feet or greater below the existing road
grade. Type of barrier to be approved by City of Colton and Grand Terrace. 12. The curb returns and ramps on Terrace Ave shall be constructed per San Bernardino County Standard 110. The radius of these curbs shall be 50 feet.
13. Minimum driveway grades shall be consistent with San Bernardino County Standard 131. Riverside County Standard driveway approach can also be used. 14. A truck haul permit shall be required if more than 50 cubic yards of earth is to be hauled on City
Street. Additional conditions, such as truck route approval, traffic controls, bonding, and or
street cleaning may be required by the City engineer. 15. The geotechnical report recommendations for on- and off-site excavation, compaction, slope stability and paving sections shall be submitted. The date of the report shall be placed on the title
sheets of the street plans.
16. Monumentation: If any activity on this project will disturb any land survey monuments, the disturbed monumnetation shall be located and referenced by or under the direction of a licensed land surveyor or a registered civil engineer authorized to practice land surveying prior to
commencement of any activity with the potential to disturb the monumnetation, and a corner
record or record of survey of the references shall be filled with the County. 17. All construction projects shall comply with the National Pollutant Discharge Elimination Systems (NPDES) and the current San Bernardino County MS4 permit.
18. The subdivider shall protect downstream properties from damages caused by alteration of the drainage patterns, i.e., concentration or diversion of flow. Protection shall be provided by constructing adequate drainage facilities including enlarging existing facilities and/or by securing a drainage easement. The subdivider shall provide mitigation measures to be incorporated into
the development to prevent flooding of the site and downstream properties. The retention of the
post-development runoff from the 100-year event shall be required as part of the drainage improvements for this project. 19. The subdivider shall accept and properly dispose of all off-site drainage flowing onto or through
the site. In the event the Public Works Department permits the use of streets for drainage
purposes, the provisions of City/County Ordinance will apply.
C.1.b
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San Bernardino County Fire Department
Community Safety Division
Plan Review Comments
Date Reviewed:10/07/2019
Reviewed By:Mike Havens
Project Type:Fire Planning/DRC
Permit Number:FPLN-2019-00163
Project Name:GrandT-1 CUP 19-01
Project Description:Conditional Use Permit for an outdoors trailer storage yard.
Location:0 VIVIENDA AVE
GRAND TERRACE, CA 92313
APN:0275191060000
Dear Applicant,
San Bernardino County Fire Department has completed review of the proposed project. Please see the
FIRE COMMENTS attachment below.
Redline Plans can be downloaded from the San Bernardino County EZ Online Permitting (EZOP) system at
http://av-ezop.sbcounty.gov. Guidance on how to access and navigate the EZOP portal can be found at
http://wp.sbcounty.gov/ezop/faqs/videos/.
If you have any questions please contact County Fire at (909) 386-8400.
Sincerely,
The Office of the Fire Marshall
Community Safety Division
San Bernardino County Fire Department
Page 1 of 3v.19.02.0
EXHIBIT 3
C.1.b
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Review Date:10/07/2019
Permit Number:FPLN-2019-00163
Location:0 VIVIENDA AVE
GRAND TERRACE, CA 92313
APN:0275191060000
FIRE COMMENTS
Access
The development shall have a minimum of ____2____ points of vehicular access. These are for fire/emergency
equipment access and for evacuation routes. a. Single Story Road Access Width. All buildings shall have access
provided by approved roads, alleys and private drives with a minimum twenty-six (26) foot unobstructed width and
vertically to fourteen (14) feet six (6) inches in height. Other recognized standards may be more restrictive by
requiring wider access provisions. b. Multi-Story Road Access Width. Buildings three (3) stories in height or more
shall have a minimum access of thirty (30) feet unobstructed width and vertically to fourteen (14) feet six (6) inches
in height.
Secondary Access Paved
Prior to building permits being issued to any new structure, the secondary access road shall be paved or an all-
weather surface and shall be installed as specified in the General Requirement conditions including width, vertical
clearance and turnouts.
Hydrant Marking
Blue reflective pavement markers indicating fire hydrant locations shall be installed as specified by the Fire
Department. In areas where snow removal occurs or non-paved roads exist, the blue reflective hydrant marker shall
be posted on an approved post along the side of the road, no more than three (3) feet from the hydrant and at least
six (6) feet high above the adjacent road.
Standard W-2 ONSITE FIRE PROTECTION WATER SYSTEMS
This standard establishes minimum requirements for installation and maintenance of all private fire hydrants and
appliances related to an onsite fire protection system.
Standard A-2 FIRE APPARATUS ACCESS ROAD DESIGNATION AND MARKING
This standard applies to the marking of all Fire Department access roadways for new construction and development.
Existing roadways identified as fire access roadways or otherwise required for emergency access shall also be
marked per this standard.
Standard A-1 FIRE APPARATUS ACCESS ROAD DESIGN, CONSTRUCTION AND MAINTENANCE
This standard shall apply to the design, construction and maintenance of all new fire apparatus access roads within
the jurisdiction, as well as fire apparatus access roads at existing facilities when applied at the discretion of the fire
code official.
Additional Requirements
In addition to the Fire requirements stated herein, other onsite and offsite improvements may be required which
cannot be determined from tentative plans at this time and would have to be reviewed after more complete
improvement plans and profiles have been submitted to this office.
Fire Inspection will be required during Hydrant installation.
1. Indicate on Plans the Turning radius as required on Standard A-1
2. Fire lane to be 26 ft, indicate on plans on all drive aisles.
3. Resubmit Plans.
Page 2 of 3v.19.02.0
C.1.b
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Grand Terrace Trailer/Container Storage Project City of Grand Terrace Appendix J – Mitigation Monitoring and Reporting Program
Mitigation Monitoring and Reporting Program J-2
MITIGATION MONITORING AND REPORTING PROGRAM CHECKLIST
Project Name: Grand Terrace Trailer/Container Storage Project Applicant: GrandT‐1, Inc.
Date: March 2020
Mitigation Measure No. / Implementing Action
Responsible for
Monitoring
Timing of
Verification Method of Verification
Verified
Date/
Initials
Sanctions for Non-
Compliance
Biological Resources
BIO-1 If project activities are planned during the bird nesting season (February 1 to August 31), a nesting bird survey shall be conducted within three days (72 hours) prior to any ground‐disturbing activities, including, but
not limited to demolition, clearing, grubbing, and/or rough grading, to ensure
birds protected under the Migratory Bird Treaty Act (MBTA) are not disturbed by on‐
site activities. Any such survey(s) shall be
conducted by a qualified biologist. If no active nests are found, no additional actions
related to this measure are required. If
active nests are found, the nest locations
shall be mapped by the biologist. The
nesting bird species shall be documented
and, to the degree feasible, the nesting
stage (e.g., incubation of eggs, feeding of
young, near fledging) determined. Based on
the species present and surrounding
habitat, a no‐disturbance buffer shall be
established around each active nest. The
buffer shall be identified by a qualified
biologist and confirmed by the City; non‐
raptor bird species nests shall be buffered at
least 280 feet, while raptor nests shall be
buffered at least 820 feet. No construction
or ground disturbance activities shall be
conducted within the buffer until the
Planning and Development Services Director or Designee
Prior to issuance of grading, stockpiling or construction permits.
Evidence the required pre‐construction survey has been completed, and (as applicable), the establishment and maintenance of appropriate
buffers
Withhold grading/construction permits and/or issuance of a stop work order (if required buffers are
not maintained).
EXHIBIT 4 C.1.b
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Grand Terrace Trailer/Container Storage Project City of Grand Terrace Appendix J – Mitigation Monitoring and Reporting Program
Mitigation Monitoring and Reporting Program J-3
Project Name: Grand Terrace Trailer/Container Storage Project Applicant: GrandT‐1, Inc.
Date: March 2020
Mitigation Measure No. / Implementing Action
Responsible for
Monitoring
Timing of
Verification Method of Verification
Verified Date/
Initials
Sanctions for Non-
Compliance
biologist has determined the nest is no
longer active and has informed the City and
construction supervisor that activities may
resume. This measure shall be implemented
to the satisfaction of the Planning and
Development Director or designee.
Cultural Resources
CUL-1 Prior to issuance of grading permits, the
applicant shall provide evidence to the City
that the following note is included on the
grading plans/documents:
“In the event that cultural resources are
discovered during project activities, all work
in the immediate vicinity of the find (within
a 60‐foot buffer) shall cease and a qualified
archaeologist meeting Secretary of Interior
standards shall be hired to assess the find.
Work on the project outside of the buffered
area may continue during this assessment
period. Additionally, the San Manuel Band
of Mission Indians Cultural Resources
Department (SMBMI) shall be contacted, as
detailed in Mitigation Measure TCR-1,
regarding any pre‐contact finds and be provided information after the
archaeologist makes his/her initial assessment of the nature of the find, so as to provide Tribal input with regard to
significance and treatment.
If significant pre‐contact cultural resources, as defined by CEQA (as amended, 2019), are
Planning and
Development
Services Director or
Designee
Prior to issuance of
grading or
stockpiling permits.
Submittal of plans including the
required language.
Evidence appropriate notification
of the SMBMI has been
completed (as required).
Submittal of evidence that a
Monitoring and Treatment Plan
has been developed (as required)
for any previously undetected on‐
site cultural resource and
evidence that provisions of the
plan have been appropriately
completed.
Withhold grading/
construction permits
and/or issuance of a
stop work order (if
resources are
detected and
required plan is not
implemented).
C.1.b
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Grand Terrace Trailer/Container Storage Project City of Grand Terrace Appendix J – Mitigation Monitoring and Reporting Program
Mitigation Monitoring and Reporting Program J-4
Project Name: Grand Terrace Trailer/Container Storage Project Applicant: GrandT‐1, Inc.
Date: March 2020
Mitigation Measure No. / Implementing Action
Responsible for
Monitoring
Timing of
Verification Method of Verification
Verified Date/
Initials
Sanctions for Non-
Compliance
discovered and avoidance cannot be
ensured, the archaeologist shall develop a
Monitoring and Treatment Plan, the drafts
of which shall be provided to SMBMI for
review and comment, as detailed in
Mitigation Measure TCR-1. The
archaeologist shall monitor the remainder
of the project and implement the Plan
accordingly.
If unanticipated human remains or funerary
objects are encountered during any
activities associated with the project, work
in the immediate vicinity (within a 100‐foot
buffer of the find) shall cease and the
County Coroner shall be contacted pursuant
to State Health and Safety Code §7050.5 and
that code enforced for the duration of the
project.”
Geology/Soils/Paleontology
GEO-1 Prior to issuance of grading permits, the City
shall verify that the following note is
included on the grading plans:
“If paleontological resources are
encountered during the course of ground disturbance, work within 60 feet of the find
shall be halted and an exclusionary buffer shall be established. A paleontologist shall be contacted to assess the find for scientific
significance. No ground‐disturbing activity within the 60‐foot exclusionary buffer may occur without the consent of the
Planning and
Development
Services Director or
Designee
Prior to issuance of
grading or
stockpiling permits.
Submittal of plans including the
required language.
As warranted, evidence
appropriate notification a
qualified paleontologist has been contacted and appropriate
buffers have been established.
Submittal of evidence that any previously undetected on‐site
paleontological resource has
Withhold grading/
construction permits
and/or issuance of a
stop work order (if
resources are detected and
required process is not implemented).
C.1.b
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Grand Terrace Trailer/Container Storage Project City of Grand Terrace Appendix J – Mitigation Monitoring and Reporting Program
Mitigation Monitoring and Reporting Program J-5
Project Name: Grand Terrace Trailer/Container Storage Project Applicant: GrandT‐1, Inc.
Date: March 2020
Mitigation Measure No. / Implementing Action
Responsible for
Monitoring
Timing of
Verification Method of Verification
Verified Date/
Initials
Sanctions for Non-
Compliance
paleontologist and the City of Grand Terrace
Planning and Development Director. If
determined to be significant, the fossil(s)
shall be collected from the field. The
paleontologist may also make
recommendations regarding additional
mitigation measures, such as
paleontological monitoring. Scientifically
significant resources shall be prepared to
the point of identification, identified to the
lowest taxonomic level possible, cataloged,
and curated into the permanent collections
of a museum repository. If scientifically
significant paleontological resources are
collected, a report of findings shall be
prepared to document the collection.”
This measure shall be implemented to the
satisfaction of the City of Grand Terrace
Planning Director or his/her designee.
been appropriately recorded,
recovered, curated, and reported.
Tribal Cultural Resources
TCR-1 Prior to the issuance of grading permits, the
applicant shall provide evidence to the City
the following language is included on final
grading documents:
“The San Manuel Band of Mission Indians
Cultural Resources Department (SMBMI) shall be contacted, as detailed in Mitigation Measure CUL-1, of any pre‐contact cultural
resources discovered during project implementation, and be provided information regarding the nature of the find,
Planning and
Development
Services Director or
Designee
Prior to issuance of
grading or
stockpiling permits.
Submittal of plans including the
required language.
Evidence appropriate notification
of the SMBMI has been
completed (as required).
Submittal of evidence that a Monitoring and Treatment Plan has been developed (as required)
for any previously undetected on‐site cultural resource and
Withhold grading/
construction permits
and/or issuance of a
stop work order (if resources are
detected and required plan is not implemented).
C.1.b
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Grand Terrace Trailer/Container Storage Project City of Grand Terrace Appendix J – Mitigation Monitoring and Reporting Program
Mitigation Monitoring and Reporting Program J-6
Project Name: Grand Terrace Trailer/Container Storage Project Applicant: GrandT‐1, Inc.
Date: March 2020
Mitigation Measure No. / Implementing Action
Responsible for
Monitoring
Timing of
Verification Method of Verification
Verified Date/
Initials
Sanctions for Non-
Compliance
so as to provide Tribal input with regard to
significance and treatment. Should the find
be deemed significant, as defined by CEQA
(as amended, 2015), a cultural resources
Monitoring and Treatment Plan shall be
created by the archaeologist, in
coordination with SMBMI, and all
subsequent finds shall be subject to this
Plan. This Plan shall allow for a monitor to be
present that represents SMBMI for the
remainder of the project, should SMBMI
elect to place a monitor on site.
Any and all archaeological/cultural
documents created as a part of the project
(isolate records, site records, survey reports,
testing reports, etc.) shall be supplied to the
applicant and Lead Agency for
dissemination to SMBMI. The Lead Agency
and/or applicant shall, in good faith, consult
with SMBMI throughout the life of the
project.”
evidence that provisions of the
plan have been appropriately
completed.
C.1.b
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Responses to the Comments/Questions Raised at the May 21, 2020 Planning Commission Hearing Conditional Use Permit 18-04
Page 1 of 22
01247.0005/607265.1
Issue Raised /Request Made Current Requirement/Status Basis for Requirement Procedure to Address Issue
1 Trucks potentially getting lost in neighborhood/ it could happen, Did environmental document address?
Per CEQA Guidelines Section 15064(f)(5)
Despite past events, there is no reasonable evidence
to support the claim that trucks for this project will intentionally enter these neighborhoods.
No designated truck route in
neighborhoods
Operator will implement procedures and educate drivers to access the site without accessing restricted neighborhoods. Appropriate
signage may be installed on local streets indicating travel restrictions.
C.1.c
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Responses to the Comments/Questions Raised at the May 21, 2020 Planning Commission Hearing Conditional Use Permit 18-04
Page 2 of 22
01247.0005/607265.1
Issue Raised /Request Made Current Requirement/Status Basis for Requirement Procedure to Address Issue
2 How long will the construction period be? The Air Quality analysis (page 44, Appendix A of the IS/MND) anticipates up to 65 days of construction including site preparation, grading, and pavement
installation. The approval is for 12 months with two 12-month time extension can be requested sixty days prior to the approval date expiration.
Chapter 18.83 0 – Conditional Use Permit, Section 18.83.090 – Expiration and Extensions The approval of a permanent conditional use permit
application shall automatically expire one year from the date of its approval unless: a. All conditions of approval are met; or b. Sufficient investment has been completed and building permits are issued; or c. Business license is issued in accordance with the Grand Terrace Municipal Code. In the case the applicant is not
able to comply with subsections a, b, or c, then the applicant shall apply for an extension of the one-year compliance period prior to the end of that year period. Air Quality analysis: Constructions assumptions used to develop Air Quality and Health Risk Modeling.
No exceedance of SCAQMD daily emission thresholds was identified in the technical Air Quality report prepared for the project (see IS/MND, Appendix A; therefore, no significant air quality or health risk
impact would result from the construction or operation of the proposed uses. No mitigation is required. Per Condition of Approval No. 4 “ This approval shall expire twelve (12) months from the date of adoption of this resolution unless permits have been issued and a substantial investment in reliance of those permits has occurred; all conditions of approval have been
met; or a time extension has been granted by the City, in accordance with Chapter 18.63 of the Zoning Code. Time extensions shall be filed at least sixty (60) days prior to the expiration date.”
C.1.c
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01247.0005/607265.1
Issue Raised /Request Made Current Requirement/Status Basis for Requirement Procedure to Address Issue
3 Assurance no lights occurring during construction. Place hours of construction and be clear to include daylight savings time
The construction assumptions (Table G, Appendix A) anticipated operation of construction equipment 8 hours per day during the construction
period. This should provide sufficient daylight hours to avoid the use of night lighting. The applicant will comply with the noise ordinance and construction will take place from 7:00 a.m. to 8:00 p.m. In addition, lighting for the project shall not create spillover illumination on
adjacent property owners for more than five foot candles. A construction schedule will be provided by the applicant in compliance with the conditions of approval
Chapter 18.60 – Off-street Parking, Section 18.60.040 – Design Standards (c) 1. Lighting shall be designed to reflect away from residential districts and public roadways, 2.
shall not exceed eighteen feet in height measured from the finished grade of the parking surface, 3. no light shall create illumination on an adjacent property which exceeds five foot-candles (measured at ground level). Chapter 18-74.030 - Noise Standards, Section 8.108.040 – Special Activities (C) Noises
sources associated with or vibration created by construction, repair or remodeling or grading of any real property or during authorized seismic surveys, provided said activities do not take place between the hours of 8:00 p.m. and 7:00 a.m. on weekdays, including Saturday, or at any time on Sunday or a national holiday.
Condition of Approval No. 31, Proposed lighting shall not produce any glare onto adjoining properties and shall be shielded as may be required. Lighting shall not exceed eighteen feet in height from the
finished grade and shall be designed to reflect away from residential district and public roadways. A photometric plan shall be included in the construction plans for review. Condition of Approval No. 11. Operational activities associated with the Project shall comply with the regulations of the City’s Noise Ordinance, Chapter 8.108 of the Grand Terrace Municipal Code.
.
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01247.0005/607265.1
Issue Raised /Request Made Current Requirement/Status Basis for Requirement Procedure to Address Issue
4 Wells onsite, who do they belong to? All existing wells have been identified that occupy the site. There will be no production or use of any wells for the intended operation. All wells to be
abandoned shall be done in compliance with regulatory requirements of the County and State.
Existing wells are proposed to
be abandoned. Owner must
formally state intentions to San
Bernardino Division of
Environmental and Health
Services (DEHS), in writing, for
any abandoned well(s) on
subject property. Owner shall
have 30 days from receipt of
acknowledgement letter from
DEHS to declare intentions.
The destruction, re-construction or
destruction of any well requires a
valid permit from and the work must
be performed by a licensed
California State Contractor as
appropriate to the activity to be
engaged in (i.e. C-57).
5 Stacking of trailers – the trailers and the chassis can be stacked 12 feet high. Will the stacking reduce the use of the yard? Could this result in more trailers stored further away from homes?
Stacking of empty chassis or containers was modeled in the Project Description.
Containers will not be stacked. It is possible that empty chassis would be stacked 2 high. These units would be in the most northerly area of the site, farthest away from any residential area.
It is not to gain additional capacity; they are limited to a certain number of 460.
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Issue Raised /Request Made Current Requirement/Status Basis for Requirement Procedure to Address Issue
6 Distinguish mature versus non mature trees and vines on fencing. Was the fencing for screening or was there a sound issue associated with putting fencing up?
The site will be utilized for storage, light maintenance, and inspection; therefore, the Project will not cause a significant noise impacts to adjacent neighborhoods
Noise associated with the did not trigger mitigation of a solid block wall. Project installation of fencing: various sections of the Section 8.108.050 of the City’s Municipal Code Noise Ordinance outline the prohibition of noise related to selected activities. Vines and trees are required to be a minimum 15- gallon size
The required vine fence is a requirement to address the outdoor storage, but not to mitigate noise.
For noise associated with the installation of fencing: the technical Noise study prepared for the project (see IS/MND, Appendix F) anticipated the worst-case
noise during construction would be during project grading activities.
It was determined that noise from this activity would not exceed any established City standard; therefore, no significant impact would occur, and no mitigation was required. The noise associated with this activity Due to the
lower intensity equipment used during the construction of any project fencing, noise from this activity would not exceed levels anticipated during construction.
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01247.0005/607265.1
Issue Raised /Request Made Current Requirement/Status Basis for Requirement Procedure to Address Issue
7 Community Garden- what is basic monetary value of the community garden?
There is no CEQA impact related to this issue. CEQA does not require the consideration of social or economic impacts unless those impacts result in an
identified environmental impact
Rough cost for 54 raised planter beds at $800 per raised planter bed is $43,200 and 23 fruit trees at $225 per tree is $5,175.
Proceeds can be used to support community garden club.
Community input will be warranted because it will be a community garden. There will be no community garden without the community
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01247.0005/607265.1
Issue Raised /Request Made Current Requirement/Status Basis for Requirement Procedure to Address Issue
8 Trucks getting lost with GPS Per CEQA Guidelines Section 15064(f)(5).” Despite past events, there
is no reasonable evidence to support the claim that trucks for this project will intentionally enter these neighborhoods.
Keep truck traffic on Terrace Avenue and away from the residential areas on Walnut Avenue and Vivienda Avenue.
Signs prohibiting truck traffic are conditioned to be will be placed at Vivienda Avenue and Walnut Avenue Drivers will be instructed and trained to use the truck route per the project approval. They will also be trained to avoid using GPS as their basis for accessing the
project.
Public Works Condition of Approval No.
9. Truck guide signs shall be posted at
intersections and in the area around
Terrace to keep truck traffic on Terrace
and Barton road as directed by the City
Engineer.
A condition of approval will be included
to require all project traffic to stay on
Terrace Avenue towards Barton Road.
9 Colton’s staff comments and our responses Appendix I to the IS/MND Grand Terrace City Staff met
with Colton staff on two occasions addressing Colton’s comments in full. \
Improvements to North Terrace and clarification
regarding utilities and easements.
Public Works conditions address safety
of North Terrace with paving and the
installation of guardrails or safety nets
in select locations to the satisfaction of
both agencies.
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01247.0005/607265.1
Issue Raised /Request Made Current Requirement/Status Basis for Requirement Procedure to Address Issue
10 What is the total value of the project after completion? There is no CEQA impact related to this issue. CEQA does not require the consideration of social or economic impacts unless those impacts result in an
identified environmental.
To determine property tax generation.
At completion, the property will be
reassessed. The total value that will be
added to the property taxes (1% of
assessed property value). Community
Benefit enhancement alone are
approximately $522,000. On site
improvements have not been 12
fulltime jobs.
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Page 9 of 22
01247.0005/607265.1
11 Forklift beeps - how is this addressed and if the houses are 300 to 600 feet away.
There is a condition in the project resolution.
Table K of the Noise Study (Appendix F) identifies the
maximum noise level generated by a forklift is assumed to be approximately 85 dBA Lmax at 50 ft. At 630 ft, noise levels generated from these activities would be attenuated by 22 dBA, or below the threshold. Existing nighttime ambient noise levels in the vicinity of the residence currently reach
up to 69 dBA L2 and 64 dBA L8. Therefore, intermittent nighttime noise levels from container/trailer and chassis drop‐off and pick‐up activities would not be substantially dissimilar to existing intermittent noise levels at the residences in Grand Terrace.
The nearest residents are located over 370 feet. The Initial Study show less than a significant impact to no impact. The forklifts will include a technology approved from OSHA that minimizes noise.
Chapter 18.40 – M2 Industrial District, Section
18.40.010 – Purpose, the purpose of the M2 district is to provide for the development of medium manufacturing and industrial uses. The regulations of this district are intended to allow various manufacturing and industrial uses which operate free of overly excessive noise, dust, odor, or other nuisances and can
be made compatible to other (nonindustrial) districts.
Condition of Approval No. 10 The applicant or authorized agent shall
apply to United States Occupational Safety and Health Administration (OSHA) to permit an alternative to back up alarms on “yard goats” and forklifts for the purpose of lessening the noise and frequency of standard back up apparatus. Said apparatus shall be reviewed and approved by OSHA and the Director of Planning and Development Services prior to the issuance of the first certificate of use and occupancy
The County of San Bernardino noise standards were used to evaluate noise generated by forklift operations in the City of Grand Terrace because the City’s Noise Ordinance does not define loud or excessive noise. In response to the City of Colton’s comments related to potential forklift noise, the following condition was developed: As the noise level from forklifts would
not exceed the City of Colton’s exterior noise standard, single-event, or “background” noise from beeping of the forklifts will be addressed with advanced noise muffling. The following condition has been identified to minimize noise from forklift operations to the maximum extent feasible:
Prior to the issuance of grading or
building permits, whichever is
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Page 10 of 22
01247.0005/607265.1
submitted first, the applicant shall
provide evidence to the Planning and
Development Services Director that an
application has been submitted to the
United States Occupational Safety and
Health Administration (OSHA) to permit
an alternative to back-up alarms on
forklifts and/or yard goats for the
purpose of lessening the noise and
frequency of standard back-up
apparatus. alternative back-up alarm
equipment shall be reviewed and
approved by OSHA and the Director of
Development Services prior to the
issuance of the first certificate of use
and occupancy.
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01247.0005/607265.1
Issue Raised /Request Made Current Requirement/Status
Basis for Requirement Procedure to Address Issue
12 Clarifying questions about crushed asphalt versus, Decomposed Granite or Slag.
Technical report attachment outlines acceptable health risk considering the use of asphalt versus slag
Acceptable cover material,
public works criteria shall
be applied.
The project will utilize acceptable cover material that will be tested prior to project initiation.
13 Signs on Vivienda do we have proper truck signage.
As a result of the Barton
Road interchange project,
which is nearing completion,
signs are being installed in
appropriate locations to
advise trucks the residential
neighborhoods prohibit truck
traffic
Keep truck traffic on Terrace Avenue and away from the residential areas on Walnut Avenue and Vivienda Avenue.
Public Works Condition of Approval No. 9. Truck guide signs shall be posted at intersections and in the area around Terrace to keep truck traffic on Terrace and Barton road as directed by the City
Engineer. Appropriate education and training to the drivers shall be implemented.
14 No gas tanks on site? No underground tanks are
proposed.
The vehicles will be electric
or clean diesel engines in the
yard.
AQMD requirement for alternative vehicle and reduction of diesel particulate.
Onsite equipment shall comply with up to date Air Quality Management District requirements.
15 Did San Bernardino Fire Department want two gates (point to study)? The Planning and
Development Services
Department confirmed San
Bernardino County Fire will
require one point of access.
The project driveway meets San Bernardino County Fire access requirements as an acceptable single point of access.
Per Condition of Approval No. 20, The applicant shall resubmit plans to San Bernardino County Fire and comply with the Conditions of Approval established by the Fire Department under Permit Number FPLN-2019-00163.
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Issue Raised /Request Made Current
Requirement/Status
Basis for Requirement Procedure to Address Issue
16 Clarification regarding type of vehicles in traffic study and difference between 5 and 4 axle trucks within this project
The traffic study
differentiates between 3 and
4 axles as a necessary basis
for analysis as it will not
affect the results of the traffic
impact analysis.
It has been determined there is no basis for tor a requirement that effects any operational aspects.
The project will utilize modern compliant trailers that will be empty.
17 How much time people will be allowed in community garden There is no CEQA impact
related to this issue
Undetermined currently. The community will assess how the garden will operate.
Will be identified within the Community Benefit Agreement with an implementation plan.
18 Questions about who maintains garden and who’s costs is it?
There is no CEQA impact
related to this issue.
Undetermined currently. The community will assess how the garden will operate.
The Agreement will be considered by the City Council at a future date.
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Page 13 of 22
01247.0005/607265.1
Issue Raised /Request Made Current
Requirement/Status
Basis for Requirement Procedure to Address Issue
19 Project Monitoring Applicant or agent required
to submit an operation report
that outlines condition
compliance for City review.
An operations program' shall be developed and submitted to the City and adhered to by
all users of the container storage facility. Operators will not be allowed to access any local roadways other than Terrace Avenue and Barton Road.
Enforcement will be the obligation of the operator's and local law enforcement agency.
Chapter 18.83 – Conditional Use Permits, Section 18.83.080 Revocation
Any CUP may be revoked if any of the following actions occur: A. Any violation of a conditional use permit’s required condition of approval B. Any federal, state, or local law or ordinance is violated in connection with a conditionally permitted use.
The Planning Commission shall hold a public hearing to consider the proposed revocation. The Planning Commission makes a recommendation to the City Council regarding revocation of the conditional permitted use. The City Council shall hold a public hearing and make a final determination to revoke, amend, or leave unchanged
the subject conditional use permit.
A condition of approval has been
included requiring the applicant to
provide a quarterly delivery staging and
operating schedule.
Condition of Approval No. 25 The
Applicant or assignee shall provide a Project delivery staging and operating schedule to the City for the purpose of avoiding stacking of trucks and trailers at major City intersections. The schedule shall be submitted for review and approval by the Planning and Development Services Department on a quarterly basis for the first three calendar years of operation commencing on the date that the Project use begins operating.
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Issue Raised /Request Made Current Requirement/Status Basis for Requirement Procedure to Address Issue
20 Operational hours.
The proposed business hours have been revised from Monday thru Friday from 6:00 a.m. to 10:00 p.m.
and a total of twelve employees. No business activities shall be conducted after 10:00 p.m. except for emergency purposes only. No business activities will be conducted on the weekends
Normal operating hours. Condition of Approval No. 3 Hours of operation modified to have no business activity conducted weekends
The proposed business hours will be Monday thru Friday from 6:00 a.m. to 10:00 p.m. and a total of twelve employees. No business activities shall be conducted after 10:00 p.m. except for emergency purposes only.
21 Patterns of how the trailer move The applicant will be required
to avoid movement of the
trailers during high peak
traffic hours
Truck stacking from Terrace Avenue to Barton Road shall be prohibited.
Condition of Approval No. 26 The Applicant shall avoid truck or trailer movement during Grand Terrace traffic peak hours between 6:30 a.m. to 8:30 a.m. and 4:30 p.m. and 6:30 p.m.
22 No weekend construction work The proposed business
hours will be Monday thru
Friday from 6:00 a.m. to
10:00 p.m.
No business activities will
take place on the weekends.
Normal operating hours Conditions of Approval No. 3 The proposed business hours will be Monday thru Friday from 6:00 a.m. to 10:00 p.m. and a total of twelve employees. No business activities shall be conducted after 10:00 p.m. except for emergency purposes only.
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Requirement/Status
Basis for Requirement Procedure to Address Issue
23 Stacking (stand by time) of trucks offsite because of truck drivers, what kind of drivers will be driving these trucks, delivery, and pickup.
The truck drivers will be
certified.
Stacking of vehicles or queuing into the project entrance was not considered
a potential impact as there is ample distance from the entrance onto Terrace Drive.
No Standby or queuing based on stacking time is assumed.
Condition of Approval No. 26 The applicant or assignee shall avoid truck or trailer movement during Grand Terrace traffic peak hours between
6:30 a.m. to 8:30 a.m. and 4:30 p.m. and 6:30 p.m. Truck stacking from Terrace Avenue to Barton Road shall be prohibited.
25 Security cameras and security onsite. There are security cameras
proposed on-site
No specific requirement Included within the operation plan to be submitted with project conditions.
26 Security cameras on Terrace road to help elevate or reduce illegal dumping
There is no requirement. No specific requirement. Staff will include a condition requiring on and off-site cameras. Off site camera location shall be determined by
the Director of Planning and Development Services.
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Basis for Requirement Procedure to Address Issue
27 Will there be guard rails on Terrace Road to make it safer that it is now? In response to the City of
Colton (comments A6-8), the
following project condition
was identified (IS/MND,
Appendix I)
The project will be conditioned to provide a minimum roadway width of 26 feet along Terrace Avenue. Typical vehicle
traffic lanes are 12 feet wide. With a minimum of 26 feet of pavement width, there is adequate lane width to accommodate traffic at local street posted speed rates. As depicted on the project’s site plan on file with the City of Grand Terrace, the project applicant has designed the project to provide this same
roadway width on Terrace
Avenue in Grand Terrace. The proposed improvement will include the following: 26 feet of pavement width consisting of a grind and overlay or shoulder widening (subject to soils testing and inspection).
Restriping of the centerline in Terrace Avenue;
Public Works Condition of Approval No. 11 Terrace from south property line to Walnut shall have a Paved Road Section per standard 114a and a barrier on the west side at a grade
difference of four feet or greater below the existing road grade. Type of barrier to be approved by City of Colton and Grand Terrace.
Addition of traffic control signs along the Terrace Avenue right-of-way.
Addition of acceptable guardrail, fencing or barrier along the western edge of Terrace Avenue from Barton
Road to the point where Terrace Road is elevated above the adjacent railroad.
Addition/replacement of delineators, as needed, adjacent to the existing
railroad right-of-way.
Restriping of the turning/stop lane intersection at Terrace and Barton Road; and Additional traffic signage at Barton
Road indicating turning restrictions and
track traffic ahead.
The improvements will be maintained by the City of Grand Terrace for the portion of Terrace Avenue north of Vivienda Avenue. Once installed, maintenance of Terrace Avenue south of Vivienda Avenue will be the responsibility of the City of Colton.
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28 What time does WCA landscape open? West Coast Arborist hours are Monday thru Friday from 6:30 a.m. to 4:30 p.m.
Not a CEQA requirement. There is no specific requirement. The proposed trailer operation will be operating outside peak traffic hours.
29 Will there be any improvements to the street, residents have talked about how unsafe these streets are and putting big rigs is going to create problems – how much are you spending on streets.
The Traffic Impact Analysis
does not identify safety
mitigation as the project
incorporate project design
features such as roadway
improvements.
Improvements to North Terrace will be implement and widened as identified.
Refer to Response 27 to the City of Colton’s above. the project will be conditioned to allow only right-in and left-out movements from intersection of Barton Road and Terrace Avenue. This will eliminate the
“difficult and very problematic” turning movements referenced by the City of Colton. 30 “Trucks can go anywhere” There are adopted truck
paths that prohibit trucks
from running daily operations
through neighborhoods.
This project will not allow trucks in adjacent neighborhoods.
The operator may dictate truck routes for drivers delivering/departing the site.
As appropriate, the operator of the project may sanction drivers who deviate from established truck routes or violate operating procedures. Furthermore, it is reasonable to anticipate that with the conditioned Terrace Avenue improvements, the identified route will provide the most direct, safest, and efficient route to the site. It is speculative to assume trucks will
take a less direct, more constrained and time-consuming route through established neighborhoods when an improved route exists,
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31 Will there be a loss in property values? This is not a CEQA issue.
CEQA does not require the
consideration of social or
economic impacts (e.g.
property values) unless
those impacts result in an
identified environmental
impact. One would have to
link physical changes
resulting from the economic
effect. This analysis would
need to be supported by
substantial evidence…not
opinion, argument, or
hearsay.
Per CEQA Guidelines
Section 15141,”CEQA may
trace a chain of cause and
effect from a proposed
decision on a project through
anticipated economic or
social changes resulting from
the project to physical
changes caused in turn by
the economic or social
changes,” The focus of
analysis would always focus
on the provable and not the
underlying social/economic
change.
Not applicable Not applicable
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Basis for Requirement Procedure to Address Issue
32 Will there be a guard rail on Terrace Road added? See responses to City of
Colton comment letter
(IS/MND, Appendix I)
•Refer to No. 27
33 Concerned about accidents. See response to City of
Colton comments regarding
improvements to Terrace
Avenue and directional
restrictions to/from Barton
Road.
New development is required to provide roadway and sidewalk improvements.
Public Works conditions identify sidewalks curb and gutter and safety demarcation improvements which modernizes Terrace Avenue.
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Requirement/Status
Basis for Requirement Procedure to Address Issue
34 95 trucks per day in the environmental document Section 3.17 of the IS:
project‐specific TIA (IS/MND,
Appendix G) was prepared to assess potential circulation impacts associated with the proposed project. The trip factor was based on a survey of two similar uses. The worst-case scenario traffic generation rate of the two surveys was applied to the project. When strictly counting
vehicles, the project would generate 530 daily trips (26 and 13 trips each in the AM and PM peak hour, respectively.) The vehicle breakdown, as detailed in Table 5-B, Appendix G) follows:
96 passenger vehicles 52-axel trucks 223 3-axel trucks 208 4-axel trucks
The TIA measures trips in passenger car equivalents (PCE). The concept of PCEs
accounts for the larger impact of trucks on traffic operations by assigning each type of truck a PCE factor that represents the number of passenger vehicles that could travel through an intersection at the same time that a particular type of truck could. The proposed project is estimated to generate 57 PCE trips in the a.m. peak
hour, 31 PCE trips in the p.m. peak hour, and 1,172 daily PCE trips.
Using this traffic data, and taking into
account cumulative projects in the
Cities of Colton, Grand Terrace and
nearby areas of the City and County of
Riverside, the TIA determined that
project-specific and cumulative impacts
associated with development and
operation of the proposed use would
NOT exceed the established standard
for intersections or roadway sections
within the TIA study area.
In the absence of any exceedance of
an established threshold, no significant
impact would occur and not mitigation
is warranted.
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Basis for Requirement Procedure to Address Issue
35 “Changing the zoning” The zoning is M2 – Industrial
Manufacturing with Flood
Plain Overlay
The site is designated
Floodplain Industrial on the
General Plan Land Use Map
Change of zoning is not a
part of the project.
The project does not include a General Plan Amendment or zone change; however, a determination of use was filed with this project. The project’s proposed industrial
truck and trailer storage
facility use is “similar in
nature” to several permitted
uses within the M‐2 Zone,
including, without limitation,
the following: Automotive‐
related services; contractor’s
office and storage yards;
heavy equipment sales and
service; public storage
facilities; and wholesale
storage and distribution
facilities.
M2 – Industrial Zoning supports outdoor storage type of uses, including Heavy equipment sales and
repair, outdoor public storage facilities, outdoor recreational vehicle storage, etc.
The proposed use is consistent with the Municipal Code and General Plan
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Page 22 of 22
01247.0005/607265.1
Issue Raised /Request Made Current
Requirement/Status
Basis for Requirement Procedure to Address Issue
36 Does a property owner have to benefit the community to develop his own property? This is not a CEQA issue.
CEQA does not require the
consideration of social or
economic impacts (e.g.
property values
There are General Plan goals and policies which promote high level improvement.
Every project has the potential to be of benefit to the community. As a community matures, so does the demand on maintenance and
infrastructure. Benefit can be interpreted in a positive manner so Grand Terrace can continually strive to improve.
C.1.c
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413 MACKAY DRIVESAN BERNARDINO, CA 92408(909) 384-7464
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APN: 0275-191-02
APN: 0275-191-43
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APN: 0275-191-43
PARCEL 1
APN: 0275-191-30
PARCEL 2APN: 0275-191-06
EASEMENT LOCATIONS AND FLOOD ZONE BOUNDARY
SOUTHERN CALIFONIA EDISON
ZONE MR2FP-FLOODPLAIN OVERLAY DISTRICTAG-AGRICULTURAL OVERLAY DISTRICT
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PROJECT SITE
SHADED AREA INDICATES SOUTHERNCALIFORNIA EDSION EASMENTS
SECTION A-A
SECTION C-C
CASE. NO. CUP 19-01
SECTION B-B
SECTION D-D
C.1.e
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SHEET 3 OF 3
CITY OF GRAND TERRACE
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* NOTE
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ENGINEER (ADJACENT TO SITE ONLY).
C.1.e
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AGENDA REPORT
MEETING DATE: May 21, 2020
TITLE: Conditional Use Permit 19-01, Site and Architectural Review 19-03 and Environmental 19-05; a Proposal to Establish a
Trailer/Container Storage Facility, Located 520 Feet from
Vivienda Avenue and South of the Santa Ana River Tail (APN's: 0275-191-06 and 0275-191-30)
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: Conduct a public hearing; and
2) Consider Adoption of A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A MITIGATED NEGATIVE
DECLARATION (ENVIRONMENTAL 19-05) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING CONDITIONAL USE PERMIT 19-01 AND SITE AND ARCHITECTURAL REVIEW 19-03 TO DEVELOP A TRAILER/CONTAINER STORAGE
FACILITY FOR A MAXIMUM OF 650 PARKING SPACES FOR EMPTY SEMI-TRAILERS, SHIPPING AND STORAGE CONTAINERS, AND CHASSIS USE ON A 21.92-ACRE SITE (ASSESSOR’S PARCEL NUMBERS [APNs] 0275-191-06 AND 0275-191-30 IS CURRENTLY
UNDEVELOPED AND IS LOCATED APPROXIMATELY 520 FEET NORTH OF VIVIENDA AVENUE AND SOUTH OF THE SANTA ANA RIVER TRAIL IN THE NORTHWESTERN PORTION OF THE CITY
2030 VISION STATEMENT:
This item supports Goal 3 to Promote Economic Development by establishing a use that
is consistent with the Industrial Zoning District designation.
BACKGROUND:
The applicant, Grand T-1, Inc. (Patrick O’Brian) is proposing to develop a
trailer/container storage facility. The project will provide a maximum of 650 parking
spaces for semi-trailers, shipping and storage containers, and chassis. Site
improvements include: installation of perimeter fencing (6-foot tall chain link with vines),
a paved, gated entrance and turn-around area, a 60-foot wide asphalt concrete central
access road, perimeter 26-foot wide slag access road, security cameras, on-site
C.1.f
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security light poles with light-emitting diode (LED) fixtures, landscaping, and an
acceptable parking surface for the interior areas of the site. The project includes
deliveries and pickup of containers to/from the site via a single, gated entrance located
from the public road on the western edge of the site. All traffic to/from the site will be
routed from Barton Road (from either La Cadena Drive or the I-215/Barton Road
Interchange) onto Terrace Avenue to the project site. Trucks will exit onto Barton Road
“left-out only.” The site is zoned M2-Industial with Floodplain and Agricultural 2 Overlay
Districts.
On May 28, 2019, a community meeting was held to introduce the project and promote
community input. The meeting was attended by approximately 15 residents mostly
living on the bluff top to the West and South of the project site. They expressed air
quality, traffic, aesthetic, and noise concerns that the project could generate. There was
also concern regarding trucks using the Vivienda and Walnut Avenue neighborhoods as
a cut through.
Since the meeting, the applicant has worked with City staff to refine the project. This
project includes improvements/community benefits outside the scope of a standard
development plan that the applicant has voluntarily agreed to provide and pay for such
as a Community Garden with a grove of fruit trees; a trail connection to the Santa Ana
River Trail with an ornate sign, access road improvements and a teaching amphitheater
at Fitness Park. The applicant has also voluntarily committed to making a monetary
donation for future City street maintenance.
These improvements/community benefits will be memorialized in the form of a
“Community Benefit Agreement” which will be considered by the City Council at a future
date.
ANALYSIS:
The Planning Commission has the authority to approve the Conditional Use Permit (as
submitted and reviewed) proposing to conduct a trailer/truck storage trailer. This
approval does not include on-site activities open to the public. There are no proposed
structures or additions to be constructed at this time.
The project might include for future consideration through review and approval of an
Administrative Conditional Use Permit a proposed 900-square foot modular office on the
western edge of the site and a 4,800-square foot maintenance building/shed located
along the eastern edge of the site. The pad areas are denoted and have been assumed within the environmental documentation.
The proposed use is considered an industrial truck and trailer storage facility ("Project").
The Site is currently zoned Heavy Industrial (M-2), with a small portion of the northern
boundary within an Agricultural Overlay District (AG). Most of the Site (20 acres) would
be utilized for the Project's storage facility. The Site is currently vacant, although has
been constrained with construction of both underground and above ground wet and dry
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utility improvements, water wells, pump stations, and overhead electrical lines.
The City's General Plan designates the Site as Floodplain Industrial. The proposed
industrial truck and trailer storage facility use is "similar in nature" to several permitted
uses within the M-2 Zone, including, without limitation, the following: Automotive related
services; Contractor's office and storage yards; Heavy equipment sales and service;
Public storage facilities; and, Wholesale storage and distribution facilities. (Zoning
Code, §§ 18.40.020, subds. (B), (G), (H), (Q).) Therefore, in accordance with Section
18.40.020, subdivision (S) of the Zoning Code, the Planning and Development Services
Director, through a determination of use characterized the Project to be a conditionally
permitted use within the M-2 Zone. In addition, to the project being similar in nature to
other permitted uses, it is similar in nature and consistent with surrounding land uses.
The Site, as mentioned, is unique in that it also is impacted with flood plain conditions,
significant overhead utility transmission lines, towers and easements (affecting
approximately 1/3 of the site) and adjacent to a major flood control channel (Santa Ana
River) and two (2) railroad corridors, thereby separated by a public and private roadway
easements abutting two privately owned parcels.
The proposed operations intended for the subject property will support local and
regional business operations associated with the 'fulfillment centers', delivery services,
retail merchants, and major wholesale retailers such as COSTCO, Amazon, UPS,
Ashley Furniture and others. In the movement of goods and services through our region
these companies require a network of facilities to augment their existing locations and
operations primarily consisting of the storage and movement of trailers and containers.
With the growing and increasing operations of goods and services movement, the goal
with locating sites within the target delivery areas is to reduce truck traffic on roads and
highways by augmenting rail served facilities already located along the I-215 corridor. In
supporting these existing operations by storing their empty and overflow container/trailer
activities locally, there is a significant reduction in these empty containers being
transported out of the area back to Los Angeles, Long Beach and 'out of state' locations
only to return into the region for deliveries or restocking. Storing the trailer for immediate transport will lessen demand for truck trailers illegally parking on Grand
Terrace’s streets.
A maximum of 650 total semi-trailers, shipping and storage containers and chassis will
be stored on the Site at any given time. There will be a maximum of twelve (12) total
employees assigned to the Site whose duties will include internal transportation of
trailers, chassis and storage containers and general operation of the Project facilities.
As conditioned, hours of operation for the Project will be Monday through Saturday 6:00
a.m. to 10:00 p.m. On occasion, it may be necessary to access the Project Site after
10:00 p.m. and/or weekends; however, such access and activity will be rare and strictly
conditioned to ensure there will be no additional impacts upon the surrounding
community.
The proposed improvements for the Project shall consist of perimeter fencing, a paved
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entrance and turn around area, security cameras, landscaping, and an acceptable
parking surface for the interior areas of the site to be utilized for storage of semi-trailers,
shipping and storage containers, chassis and related equipment. The Applicant will
conduct street sweeping as necessary and consider installation of temporary metal
shaker plates at the Site's entrance/exit to minimize and eliminate track out. The storage
containers and chassis do not contain oil, except in sealed axles which are covered by
wheel hubs and do not leak thereby preventing any impacts to soil or hardscape
surfaces.
The Site is previously disturbed and currently maintained for weed abatement and
occasional debris removals. There is no evidence that the Site contains or is utilized as
habitat for endangered, rare or threatened species. However, the site must abide by
biological and Native American monitoring and mitigation.
Approval of the project would not result in any significant effects relating to traffic, noise,
air quality, or water quality; and, because the Project will create the opportunity to
remove trucks from the Southern California transportation network. approval of the
Project will result in reduced wear and tear on local and regional roadways and reduced
environmental impacts related to traffic, noise and air. Regional and community traffic
between LA I Port of Long Beach and the 'user facilities' mentioned herein is inefficient
and environmentally detrimental to the region.
The trailers will be managed between the Site and 'user facilities' in an organized
manner, employing appropriate traffic safety precautions.
The trailers will be transported using CARB compliant utility trucks. The utility trucks will
be actively maintained by contract vendors and operated by employee drivers. The
trailers will be free from leakage of oil, coolant, hydraulic and other fluids and will be
inspected frequently. The trailers will not contain oil except in sealed axles which are
covered by wheel hubs and do not leak. There will be no fuel containing vehicles stored
on the Site. Further, because the trailers will be moved to and from 'corporate business
sites' the operator/manager is particularly interested in ensuring that operations are
clean so that the quality of operations is not compromised.
ENVIRONMENTAL REVIEW:
Pursuant to the California Environmental Quality Act (CEQA), an Initial Study has been
prepared for the above-described project. Based on the Initial Study and supporting
information, the City intends to adopt a Mitigated Negative Declaration (Environmental 19-05). The project will not have a significant effect on the environment due to the
incorporation of standard conditions and mitigation measure(s) related to: Biological,
Cultural, and Tribal Cultural Resources, and Geology/Soils.
PUBLIC NOTICE:
The public hearing notice was published in the Grand Terrace City News, posted in
three public places and mailed to property owners within a 1,500-foot radius of the site.
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Comments were received during public distribution of the environment document. No
additional comments have been received as a result of this notice. Should Staff receive
comments, they will be forwarded to the Planning Commission as part of the official
record.
RECOMMENDATION:
Staff recommends the Planning Commission considers adoption of the attached
Resolution approving the project.
ATTACHMENTS:
• RESOLUTION NO OBrian_4.30.2020 (DOCX)
• Exhibits to the Resolution (PDF)
• 17164 truck trailer storage site plan rev 2 (PDF)
• Landscape Enhancement Exhibit (PDF)
• Asphalt Grindings RAP (Recycled Asphalt Pavement Info.) (PDF)
APPROVALS:
Steven Weiss Completed 05/12/2020 11:25 AM
Robert Khuu Completed 05/14/2020 11:02 AM
Steven Weiss Completed 05/14/2020 12:24 PM
Planning Commission/Site And Architectural Review Board Completed 05/21/2020 6:30 PM
Planning Commission/Site And Architectural Review Board Pending 06/18/2020 6:30 PM
RESULT: CONTINUED Next: 6/18/2020 6:30 PM
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CMCCENTER
650 N. La Cadena Drive Colton, CA 92324 (909) 370-5099
January 9, 2020
Haide Aguirre� Assistant Planner
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313-5295
Subject; Initial Study/Mitigated Negative Declaration for Proposed
Trailer/Container Storage Project (Conditional Use Permit 19-01,
Zoning/Land Use Consistency Determination 19-02,
Architectural/Site Plan Review 19-03)
Dear Ms. Aguirre:
The City of Colton is pleased to offer the following comments on the proposed
Initial Study/Mitigated Negative Declaration for a trailer/container storage yard
on a ~22-acre site in the City of Grand Terrace that is bordered on three sides by
the City of Colton. Our comments below generally follow the CEQA checklist
categories relevant to this project.
Aesthetics
The Initial Study concludes that there is a less than significant impact on existing
visual character of the quality of public views of the site and its surroundings.
However, without architectural renderings of the maintenance building and
modular office, this impact is difficult to evaluate. Please provide the City of
Colton with architectural renderings/building elevations for our review.
The project narrative indicates that chain link fencing will surround the site. Due
to the site's adjacency to the Santa Ana River Trail and to heavily-traveled La
Cadena Drive, we request that a masonry screening wall be provided on the north
and west sides of the site.
Hydrology & Water Quality
Long-Term Operation: This discussion should specify that no vehicles, containers
or trailers containing oils, fuels or solvents will be stored onsite.
A-1
A-2
A-3
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A-4
A-5
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A-7
A-8
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A-9
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Appendix I: Responses to Public Comments I-5
RESPONSE TO COMMENT LETTER A
January 9, 2020
City of Colton
Mark Tomich, AICP
Development Services Director
Response to Comment A-1: The project is currently undeveloped. Existing on-site features include power
transmission poles and towers and well casings associated with the West Riverside Canal. High voltage
electrical towers cross the property from north to south in two locations with a second set of power lines
running across the property in an east-to-west direction. The project area has been subjected to
disturbance from weed abatement disking and other earthmoving activities. On-site structures will be
limited to the construction of a 900-square foot modular office on the western edge of the site and a
4,800-square foot maintenance building/shed located along the eastern edge of the site.
The following figures identify the general appearance of the proposed modular office and metal
maintenance structure, respectively.
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Appendix I: Responses to Public Comments I-6
Ancillary structures on nearby properties include barns, storage buildings, and garages. The proposed
structures are not dissimilar in size, style, or scale to existing structures located on nearby properties. It
must be noted the site is located within an area previously designated for the development of industrial
uses. While the project will alter the existing visual condition of the site, the City has not designated views
to or through the site as significant. Neither the height of the structures nor the storage of trailers/
containers would obstruct background views of the San Bernardino and San Gabriel Mountains.
In the absence of a new significant impact or increase in severity of an existing impact, no recirculation of
the IS/MND is warranted.
Response to Comment A-2: The site sits at a finished grade on average 12 feet (or greater) below any
adjacent public roads. Containers will be either stored on a chassis or removed from the chassis with a
forklift and stacked on grade to a maximum height of 16 feet. Chassis that are stored may also be stacked
to a maximum height of 12 feet.
Currently, existing street trees and the rail line partially obstruct views of the site from La Cadena Drive.
The elevation of the rail line approaching Tropica Ranch Road nearly cuts off views of the site from La
Cadena Drive (see photograph below).
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Appendix I: Responses to Public Comments I-7
Along the southern portion of the property, the proposed six-foot tall chain link fence will be slated or
screened with landscaping. Where a barrier is provided, chain link fencing is typically used along the Santa
Ana River Trail and adjacent developed uses. Furthermore, the installation of masonry walls along the
northern and western edges of the site could increase the potential for graffiti.
While the City of Colton’s preference for a masonry wall is noted, due to the site’s elevation, obstructions
to current views from La Cadena Drive, the project’s provision of slatted or screened fencing and typical
manner of fencing used along the Santa Ana River Trail, the installation of masonry walls is not warranted.
The City of Colton’s comment will be fully considered prior to project approval.
In the absence of a new significant impact or increase in severity of an existing impact, no recirculation of
the IS/MND is warranted.
Response to Comment A-3: As stated in Section 3.3.9a (page 50) of the IS/MND, project operations would
be limited to heavy-duty trucks entering the project site, drop off/pick up of empty storage containers,
and light inspection replacement and/or safety checks related maintenance of trucks. The project would
generally accommodate storage of trailers, storage containers, and chassis from the various
manufacturing, distribution, and logistics center uses in the surrounding region. The proposed project will
be storing empty trailers/containers only. Trucks will enter, exit, and stage for periods of time on site.
Limited amounts of vehicle fluids, paint products, lubricants, solvents, and cleaning products may be used
and/or stored in the proposed vehicle inspection building. Activity at his building will be limited to light
inspection replacement, safety check related items, and minor “repair and replace” of needed equipment
(e.g., mirrors, lights). Any major maintenance and/or repairs required will be performed off site. Due to
the limited quantities of these materials to be used, they are not considered hazardous to the public at
large. The transport, use, and storage of hazardous materials during construction would be regulated by
the Grand Terrace Fire Service, under contract with the San Bernardino County Fire Department, in
accordance with the City’s Hazard Mitigation Plan and California Occupational Safety and Health
Administration regulations.
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Appendix I: Responses to Public Comments I-8
No new impact was identified nor was the severity of an existing impact increased; therefore, revision or
recirculation of the IS/MND is not required.
Response to Comment A-4: The Initial Study (page 62) states, “The proposed project uses are consistent
with uses conditionally permitted under the General Plan land use and zoning designations for the project
site, including the M2 Industrial designation and the M2 Industrial with Floodplain and Agricultural AG-2
Overlay zoning designations. The proposed project uses are also compatible with surrounding residential
uses to the north, east, and south.”
The project site is bounded on three sides by the City of Colton. To the north, past an active rail line and
La Cadena Drive, land zoned I-P (Industrial Park) has been approved for the development of approximately
260,000 square feet of warehouse uses and 214 trailer parking stalls. North of the Santa Ana River, M-1
(Light Industrial) uses include outdoor lumber and pallet storage. Land zoned OS-RS (Open Space
Resources) is located to the east. Residential uses (mobile homes) are located over 800 feet beyond the
site’s eastern border. In the City of Grand Terrace, undeveloped land and three rural residential uses are
located to the south within the City’s M-2 (Industrial Zone). The residential uses are located approximately
400 to 770 feet from the area of the site where active operations will occur. Additional residential uses,
R1-7.2 (Single Family), are located approximately 890 feet south of areas of the site where active
operations will occur.
No new impact was identified nor was the severity of an existing impact increased. Recirculation of the
IS/MND is not warranted.
Response to Comment A-5: The existing ambient 24-hour CNEL noise level is 63 dBA resulting from
occasional train activity in the project area and traffic on La Cadena Drive. Existing nighttime ambient
noise levels in the project area reach up to 69 dBA L2 and 64 dBA L8.
Generally, the residential areas referenced by the commenter are located within 350 feet of the industrial
uses on Terrace Road, Barton Road, and De Berry Street. The closest residences southwest and east of the
project in the City of Colton are 1,020 feet and 850 feet, respectively, from forklift activities. The City of
Colton’s exterior noise is 65 dBA. As detailed in Table K of the project-specific noise study, the maximum
noise level generated by a forklift is assumed to be approximately 85 dBA Lmax at 50 feet. Due to the
distance between the site and nearest residences in Colton, noise levels generated from forklift operations
would be attenuated by 26 dBA and 25 dBA, respectively. Forklift noise would therefore be attenuated to
59 dBA Lmax and 60 dBA Lmax, respectively, at the nearest residences in Colton. These levels are below the
existing 24-hour CNEL nighttime ambient noise levels for the project area.
As the noise level from forklifts would not exceed the City of Colton’s exterior noise standard, single-event
or “background” noise from beeping of the forklifts will be addressed with advanced noise muffling. The
following condition has been identified to minimize noise from forklift operations to the maximum extent
feasible:
• Prior to the issuance of grading or building permits, whichever is submitted first, the applicant shall
provide evidence to the Planning and Development Services Director that an application has been
submitted to the United States Occupational Safety and Health Administration (OSHA) to permit an
alternative to back-up alarms on forklifts and/or yard goats for the purpose of lessening the noise and
frequency of standard back-up apparatus. Alternative back-up alarm equipment shall be reviewed
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Appendix I: Responses to Public Comments I-9
and approved by OSHA and the Director of Development Services prior to the issuance of the first
certificate of use and occupancy.
The comment does not identify a new impact or increase the severity of a previous identified impact;
therefore, no revision or recirculation of the IS/MND is warranted.
Response to Comment A-6: The project applicant is proposing to evaluate the existing street section
on Terrace Avenue and “improve” the roadway to provide for a pavement width of 26 feet. This
work can be completed within the existing public right-of-way. The centerline of Terrace Avenue
would be restriped and appropriate signage added along with edge-of-pavement delineators on the
westerly shoulder. In addition to pavement delineators along the western edge of Terrace Avenue,
the following project condition shall improve vehicle safety.
• Prior to the issuance of the first certificate of use and occupancy, the applicant shall install a guardrail,
fencing or other barrier along the western edge of Terrace Avenue from Barton Road to the point
where Terrace Road is elevated above the adjacent railroad. The type, location, and installation of the
required feature shall be coordinated/approved by/between the Public Works Directors of the Cities
of Grand Terrace and Colton.
The project will be conditioned to ensure the appropriate improvements are in place prior to the
commencement of any on-site operation involving the delivery of containers/trailers.
As no new significant or impact of increased severity has been identified, revision and/or recirculation of
the IS/MND is not required.
Response to Comment A-7: Terrace Avenue has been used for 30 years to provide access from Barton
Road to current and former operators of the adjacent industrial use (Lineage/Stater Bros). The current
condition of the roadway is the result of past use and absence of roadway maintenance. Currently, a
sidewalk provides pedestrian access along Terrace Avenue from Barton Road to Walnut Avenue. The
project will not alter access to the existing sidewalk.
The project will be conditioned to provide a minimum roadway width of 26 feet along Terrace Avenue.
Typical vehicle traffic lanes are 12 feet wide. With a minimum of 26 feet of pavement width, there is
adequate lane width to accommodate traffic at local street posted speed rates. As depicted on the
project’s site plan on file with the City of Grand Terrace, the project applicant has designed the project to
provide this same roadway width on Terrace Avenue in Grand Terrace. The proposed improvement will
include the following:
• 26 feet of pavement width consisting of a grind and overlay or shoulder widening (subject to soils
testing and inspection);
• Restriping of the centerline in Terrace Avenue;
• Addition of traffic control signs along the Terrace Avenue right-of-way;
• Addition of acceptable guardrail, fencing or barrier along the western edge of Terrace Avenue from
Barton Road to the point where Terrace Road is elevated above the adjacent railroad.
• Addition/replacement of delineators, as needed, adjacent to the existing railroad right-of-way;
• Restriping of the turning/stop lane intersection at Terrace and Barton Road; and
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Appendix I: Responses to Public Comments I-10
• Additional traffic signage at Barton Road indicating turning restrictions and track traffic ahead.
The improvements will be maintained by the City of Grand Terrace for the portion of Terrace Avenue
north of Vivienda Avenue. Once installed, maintenance of Terrace Avenue south of Vivienda Avenue will
be the responsibility of the City of Colton.
The project will be conditioned to ensure the appropriate improvements are in place prior to the
commencement of any on-site operation involving the delivery of containers/trailers. As no new
significant or impact of increased severity has been identified, revision and/or recirculation of the
IS/MND is not required.
Response to Comment A-8: The project will be conditioned to allow only right-in and left-out movements
from intersection of Barton Road and Terrace Avenue. This will eliminate the “difficult and very
problematic” turning movements referenced by the commenter. The project proposes slight
modifications to striping on Barton Road to facilitate right-turn movements onto Terrace Avenue. Signage
will be added along Terrace Avenue and Barton Road announcing prohibitions of right turns (Terrace
Avenue to Barton Road) and left turns (Barton Road to Terrace Avenue), respectively. The operator of the
project will enforce these turning restrictions on delivery/drop-off drives as a standard operating
condition.
As no new significant or impact of increased severity has been identified, revision and/or
recirculation of the IS/MND is not required.
Response to Comment A-9: The City of Colton has previously conditioned an industrial development
located on La Cadena Drive (at Tropica Rancho Road) to close off the referenced railroad underpass. As
detailed in “Traffic Flow Exhibit, La Cadena Drive and W. Tropica Rancho Road” access to the underpass
will be achieved by a barricade with Knox box.
This comment does not identify a new impact or increase in the severity of a previously identified impact;
therefore, no recirculation of the IS/MND is warranted.
Response to Comment A-10: As detailed in Figure 2 (Site Plan) of the IS/MND, the existing 16-inch water
main and 24-inch sewer main referenced by the commenter is located just north of the project, south of
the Santa Ana River Trail. No activity or ground disturbance or operational activity will occur in this area;
therefore, no protection measures are required. It is anticipated that maintenance of these facilities can
be conducted either through access along the Santa Ana River Trail or through an agreement with the
property owner.
This comment does not identify a new impact or increase in the severity of a previously identified impact;
therefore, no recirculation of the IS/MND is warranted.
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Packet Pg. 281
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Packet Pg. 282
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Packet Pg. 283
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AGENDA REPORT
MEETING DATE: August 25, 2020 Council Item
TITLE: Follow-Up on Michigan Street Update
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: Receive Design Information as a Progress Update
BACKGROUND:
Michigan Street from Barton Road to Main Street has been the City' s north south
roadway on the City' s west end and is heavily traveled. Michigan Street is heavily used
by students to walk to Grand Terrace High School, yet it does not have continuous
sidewalks. Portions of the roadway also carry large volumes of stormwater during large
storm events. The City anticipates the construction of master storm drains within
Michigan Street and at its intersections with Van Buren Avenue and Pico Street. The
City plans to extend Commerce Way to Main Street, which will shift traffic from Michigan
Street to Commerce Way.
Michigan Street can then transition into a complete street. The City envisions
continuous sidewalks, parkway landscaping, bike lanes, lighting, street furniture, corner
bulb-outs, bioswales for drainage and possibly narrowing of roadway lanes. The
complete street plan must also make allowances for storm drain improvements.
KTUA was retained by the City of Grand Terrace to develop a Michigan Street
Walkability — Complete Street Plan, between Commerce Way and Main Street, and
exhibits that can be leveraged towards application for various grant funding sources
Services"). To date, KTUA has completed data collection and existing condition
analyses including traffic volumes and roadway capacity mode share, land use/
destinations, demographics (e,g. walking, biking, age, income, etc.), and pedestrian and
bicycle crash data, and has conducted one public workshop since the completion of the
Active Transportation Plan.
DISCUSSION:
Street improvements and grant applications now require extensive community
engagement. Participation of citizens, businesses, landowners, appointed and elected
officials, and other stakeholders throughout the City' s community is paramount to the
success of the Plan. The City and consultant reached out to the residents along
Michigan Street and coordinates with Grand Terrace High School to distribute flyers to
students at Grand Terrace High School. KTUA also will work with the City to mail out
flyers or distribute flyers at homes along Michigan Street and adjacent streets to
announce the first workshop. A first workshop was conducted. A second workshop is
anticipated within the next 90 days. Announcements will also be posted on the City's
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website and an e-blast will be sent to the stakeholders and participants from the Active
Transportation Plan.
The focus of this planning effort has been to address the multi- modal challenges of
these corridors such as safety, traffic calming, non- motorized connectivity, and
accessibility to neighborhood destinations.
An interactive workshop format was used for the first workshop to listen and gather
feedback on issues and solutions along Michigan Street which has allowed KTUA to
successfully collect the necessary feedback to meet the project' s goals. The following
highlights the workshop format. The first workshop provided meaningful input from the
stakeholders. There was a consensus for a need of complete sidewalk and
safety/comfort for walker and bikers. Workshop #2 will focus upon reviewing
preliminary design generated by KTUA. The second workshop shall consist of an open
house setting where workshop participants can review the Michigan Street Concepts.
This will allow one-on-one dialogue with Consultant' s team and City staff. Large table
maps shall be provided for participants to comment and provide final input. Attached to
the report is a conceptual drawing of future Michigan Street that incorporates comments
from Workshop #1 with further refinement. Innovative placement of sidewalks, striping,
bicycle lanes and traffic calming design are included.
For Michigan Street to be a vibrant and attractive street, not only will complete street
amenities help with accessibility, walkability, and bikeability, especially with nearby
Grand Terrace High School, aesthetics will also play a major role. With landscape
architects in-house, Consultant will provide streetscape, stormwater retention, lighting,
and parkway landscaping recommendations while making allowances for storm drain
improvements for a successful streetscape project. Placemaking is a key objective and
will be the focus during the preparation of the streetscape recommendations. In
addition, Consultant will provide a Green Street Toolbox that will identify the various
options for urban greening elements such as trees, planting, and hardscape materials.
Drought- tolerant planting plans and other sustainable methods will be explored to keep
infrastructure and maintenance costs down.
FISCAL IMPACT:
There is no fiscal impact with receiving the information in this staff report.
ATTACHMENTS:
• Michigan Concept - 2nd Concept-081420, 1pm, FINAL (PDF)
APPROVALS:
Steven Weiss Completed 08/20/2020 8:53 AM
City Attorney Completed 08/20/2020 11:42 AM
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Finance Completed 08/20/2020 12:17 PM
City Manager Completed 08/20/2020 3:56 PM
City Council Pending 08/25/2020 6:00 PM
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AGENDA REPORT
MEETING DATE: August 25, 2020 Council Item
TITLE: Selection of Voting Delegates for the California League of
Cities Virtual 2020 Annual Conference
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, APPOINTING
DELEGATES AND ALTERNATES TO THE 2020 LEAGUE
OF CALIFORNIA CITIES ANNUAL CONFERENCE AS
OFFICIAL REPRESENTATIVES OF THE CITY OF GRAND
TERRACE
2030 VISION STATEMENT:
This staff report supports City Council Goal #4 “Develop and Implement Successful
Partnerships” by working collaboratively with Public Sector, Local, Regional and State
Agencies to facilitate the delivery of services to our community and to secure funding for
programs and projects.
BACKGROUND:
The City of Grand Terrace is a member of the League of California Cities. The League’s
Annual Legislative Conference is scheduled for October 7, 2020 through October 9,
2020 to be held virtually (Attachment I). Member cities are encouraged to select a City
representative as a delegate to represent the City and cast their vote on League policy.
Each City is allowed one (1) vote.
On December 11, 2018, the City Council appointed members of the City Council to
represent the City on various Boards, Commissions and Committees (Attachment II).
Those appointed to the League of California Cities Division Meetings and Annual
Meeting are as follows:
Mayor Pro Tem Doug Wilson - Delegate
Council Member Jeff Allen - Alternate
DISCUSSION:
An important part of the Annual Conference is participating in the Annual Business
Meeting at the General Assembly. The Annual Business Meeting is scheduled for
Friday, October 9, 2020 at 11:00 a.m. to be held virtually. For Grand Terrace to be able
to vote during the Annual Business meeting, a Voting Delegate must be determined. In
addition, up to two alternate voting delegates may be appointed in the absence of the
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voting delegate (only one of the two will be allowed to vote).
Consistent with League bylaws, the City’s voting delegate, and up to two alternates,
must be designated by the City Council. Designating the voting delegate and alternates
must be done by City Council action. In addition, the voting delegate and alternates
must be registered to attend the virtual conference. If the voting delegate cannot attend
the complete conference, they may register for Friday only. To be able to cast a vote, at
least one voter must be virtually present at the Business Meeting. As COVID-19
conditions and restrictions prohibited the League from holding an in-person conference,
new voting procedures will be provided in advance of the virtual conference.
The League of California Cities has requested Council Action be taking by August 31,
2020 and attending cities submit a Resolution (Attachment III) designating the voting
delegate and up to two alternates by September 30, 2020. Adoption of the attached
Resolution will satisfy League requirements and enable the City of Grand Terrace to
participate in the League's Annual Business Meeting, scheduled for October 9, 2020.
The City Council’s attendees to the annual conference will be Mayor Pro Tem Wilson
and Council Member Allen. The annual conference is extremely valuable for council
members and offers a variety of sessions for league members to learn of innovative
programs implemented throughout the State of California.
FISCAL IMPACT:
There is no fiscal impact by designating the voting delegate and alternates.
ATTACHMENTS:
• Attachment I - Designation of Voting Delegates and Alternate Letter(PDF)
• Attachment II - 2018-2020 Council Appointments Boards, Commissions &
Committees (PDF)
• Attachment III - 2020-xx Resolution - League of CA Cities Delegate-Alternate
(DOCX)
APPROVALS:
Debra Thomas Completed 08/18/2020 10:16 AM
City Attorney Completed 08/18/2020 9:29 PM
Finance Completed 08/20/2020 12:12 PM
City Manager Completed 08/20/2020 3:56 PM
City Council Pending 08/25/2020 6:00 PM
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1
Debra Thomas
From:City_clerks <city_clerks-bounces@lists.cacities.org> on behalf of Meghan McKelvey
<mmckelvey@cacities.org>
Sent:Friday, August 14, 2020 1:37 PM
To:city_managers@lists.cacities.org; City Clerk Listserve; 'Fiscalofficers@lists.cacities.org'
(Fiscalofficers@lists.cacities.org); hced@lists.cacities.org; 'public_works@lists.cacities.org';
employee_relations@lists.cacities.org; mayors_and_council@lists.cacities.org
Subject:[City_clerks] 2020 Annual Conference & Expo - Registration Now Open!
Attachments:ATT00001.txt
Registration Now Open for the League of California
Cities 2020 Annual Conference & Expo
Join us and your fellow city officials from throughout the state as we come together
virtually to learn, collaborate, and celebrate at the League’s 2020 Annual Conference &
Expo.
Taking place on Oct. 7‐9, the League's annual meeting promises to be an unparalleled
educational and networking event, including dynamic panel discussions, keynotes, breakout
sessions, and opportunities to connect directly with your peers. We’re especially excited to
introduce our new interactive Expo!
Mark your calendars to attend live and secure your spot now!
Many opportunities emerge in a virtual environment that are impossible in an in‐person
conference, and we are excited to offer this reimagined experience.
Recognizing the budget constraints that cities are experiencing due to the pandemic, this
year’s conference will be more financially accessible to all members.
Register now for the most important event of the year for many city officials and stay tuned
for upcoming announcements on speakers and sessions you don’t want to miss!
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Your full registration includes:
Your ticket to all virtual educational sessions and networking opportunities
Access to recordings of all educational sessions for six months after the conclusion of
the conference
Electronic access to all program materials
Access to the Virtual Expo
Full conference registration starts at $50 for League member‐city officials.
In order to register for the annual conference, you will need to set up a password
connected to your registration. Each individual registering for the conference is required to
use their own unique email address connected to their registration.
Conference Registration is required to attend all conference activities including the
General Assembly. Each registration is for a single person. Sharing of registration is
prohibited.
Questions or special needs? Contact our conference registrar
at mdunn@cacities.org before Thursday, Oct. 1.
Visit https://www.cacities.org/AC for more information.
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COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES
2018 - 2020
1 Revised 12/17/2018
08/02/201
8
COMMITTEE DIRECTOR ALTERNATE MEETING DAY & TIME
Omnitrans Board of Directors
1700 5th St
San Bernardino, CA 92411
700-yes
McNaboe Allen 1st Wednesday of Month 8:00 a.m.
DIRECTOR ALTERNATE
California Joint Powers Insurance Authority (CJPIA)
8081 Moody Street
La Palma, CA 90623
700-yes
McNaboe Wilson 4th Wednesday of Each Month
Annual Meeting: TBD
VOTING
DELEGATE
ALTERNATE
League of California Cities/Inland Empire Division
1400 K Street
Sacramento, CA 95814
Wilson Allen Division Meeting (Meets Quarterly)
Annual Meeting TBD
COMMUNITY
CABINET MEMBER
ALTERNATE
Colton Joint Unified School District Community
Cabinet
1212 Valencia Drive
Colton, CA 92324
Hussey Allen 2nd Wednesday of Each Month 10:00 a.m.
Joe Baca Middle School
1640 S. Lilac Ave.
Bloomington, CA 92316
VOTING
DELEGATE
ALTERNATE
Southern California Association of
Governments General Assembly (SCAG)
1170 West 3rd Street, Suite
140 San Bernardino, CA
92410
Wilson Robles Annual Meeting Usually April or May TBD
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COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES
2018 - 2020
2 Revised 12/17/2018
08/02/201
8
COMMITTEE COMMISSIONER ALTERNATE MEETING DAY & TIME
San Bernardino Valley Municipal Water District
Advisory Commission on Water Policy
380 E. Vanderbilt Way
San Bernardino, CA 92408
700-yes
Wilson Robles Next Meeting Date: TBD
PRESIDENT ALTERNATE
San Bernardino County Transportation Authority
1170 W. 3rd Street, 2nd Floor
San Bernardino, CA 92410
700-yes
McNaboe Robles 1st Wednesday of Month 10:00 a.m.
Santa Fe Depot-SBCTA Lobby 1st Floor
1170 W. 3rd Street
San Bernardino, CA 92410
REPRESENTATIVE ALTERNATE
San Bernardino County Solid Waste Task Force
222 W. Hospitality Lane, 2nd Floor
San Bernardino, CA 92415
Allen *VACANT* TBD
Solid Waste Management Division-Conf. Rm A
222 W. Hospitality Lane, 2nd Floor
San Bernardino, CA 92415
REPRESENTATIVE ALTERNATE
San Bernardino County Gang & Drug Task Force
San Bernardino County Superintendent of Schools
601 E. North Street
San Bernardino, CA 92415
Hussey Wilson 1st Wednesday of Month 7:30 a.m.
H.8.b
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COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES
2018 - 2020
3 Revised 12/17/2018
08/02/201
8
DELEGATE ALTERNATE
Mayor Darcy McNaboe 3 0
Mayor Pro Tem Doug Wilson 3 2
Council Member Sylvia Robles 0 3
Council Member Bill Hussey 2 0
Council Member Jeff Allen 1 3
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RESOLUTION NO. 2020-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, APPOINTING
DELEGATES AND ALTERNATES TO THE 2020 LEAGUE
OF CALIFORNIA CITIES ANNUAL CONFERENCE AS
OFFICIAL REPRESENTATIVES OF THE CITY OF
GRAND TERRACE
WHEREAS, the League of California Cities (“League”) will be holding its 2020
Annual Conference from October 7, 2020 to October 9, 2020 virtually; and
WHEREAS, the League’s Virtual 2020 Annual Conference will have an Annual
Business Meeting on Friday, October 9, 2020 in which the League’s membership may
consider and act on resolutions that establish League policy; and
WHEREAS, in order to participate in the Annual Business Meeting and to attend
the League’s Virtual 2020 Annual Conference, the Bylaws of the League require the
City Council to appoint, by a majority vote, a primary Voting Delegate and up to two
(2) Alternate Voting Delegates, one (1) of whom may vote in the Annual Business
Meeting in the event that the primary designated voting delegate is unable to serve
in that capacity; and
WHEREAS, the City Council now desires to appoint a Voting Delegate and
Alternate Voting Delegate to the League’s Virtual 2020 Annual Conference.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
SECTION 1. Mayor Pro Tem Doug Wilson is hereby appointed to serve as the
Voting Delegate to the Virtual 2020 League of California Cities Annual Conference
representing the City of Grand Terrace.
SECTION 2. Council Member Jeff Allen is hereby appointed to serve as the
Alternate Voting Delegate to the Virtual 2020 League of California Cities Annual
Conference representing the City of Grand Terrace.
SECTION 3. The City Clerk of the City of Grand Terrace shall certify to the
passage and adoption of this Resolution and its approval by the City Council and shall
cause the same to be listed in the records of the City.
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SECTION 4. The City Clerk of the City of Grand Terrace is directed to submit a
certified copy of this Resolution before September 30, 2020 to the League of California
Cities.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace, California, at a regular meeting held on the 25th day of August 2020.
Darcy McNaboe, Mayor
ATTEST:
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra
City Attorney
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