09/08/2020CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● SEPTEMBER 8, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
PUBLIC ADVISORY: THE COUNCIL CHAMBER IS NOW OPEN TO THE PUBLIC!!
Beginning June 15, 2020, the City of Grand Terrace will reopen its public meetings. Therefore, the regular meeting of
the City Council for September 8, 2020 is open to the public. Please be advised that face masks are required, social
distancing will be practiced, and occupancy limits will be enforced.
Please note that Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020,
the regular meeting of the City Council for September 8, 2020 will also be conducted telephonically through Zoom
and broadcast live on the City’s website.
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter
within its jurisdiction. If you wish to address the City Council, you are invited to provide your name to the City Clerk
who will be compiling a list of speakers. Speakers will be called upon by the Mayor at the appropriate time and each
person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing
the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 858 3696 6569
Password: 514959
The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-
ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please
submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at
(909) 824-6621 x230 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment period, please
indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments
that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during
regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda
items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-
ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours.
In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of
the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later
requests will be accommodated to the extent feasible.
Agenda Grand Terrace City Council September 8, 2020
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council.
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Doug Wilson
Council Member Sylvia Robles
Council Member Bill Hussey
Council Member Jeff Allen
A. SPECIAL PRESENTATIONS - NONE
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 08/11/2020
DEPARTMENT: CITY CLERK
3. Approval of Minutes – Regular Meeting – 08/25/2020
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council September 8, 2020
City of Grand Terrace Page 3
4. July 16, 2020 Planning Commission - Site and Architectural Review Board Meeting
Minutes
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY CLERK
5. Update on Emergency Rehabilitation of Grand Terrace Road, North of Newport Avenue
RECOMMENDATION:
Receive and File
DEPARTMENT: PUBLIC WORKS
6. Tentative Project Schedule for the General Plan Update
RECOMMENDATION:
Receive and File Tentative Project Schedule for General Plan Update
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS
7. City Department Monthly Activity Report - July 2020
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council September 8, 2020
City of Grand Terrace Page 4
G. NEW BUSINESS
8. Review of Existing Park Improvements and New Park Developments
RECOMMENDATION:
Review Existing Plans for Park Improvements and New Park Developments and
Provide Direction to Staff and Park and Recreation Advisory Committee
DEPARTMENT: CITY MANAGER
9. Consideration for Use of Community Development Block Grant COVID-19 Virus
(CDBG-CV) Funds and Authorization for Use of Those Funds
RECOMMENDATION:
1. Authorize Staff to update the application for CDBG-Coronavirus (CV) Program
Funding for Emergency Rent/Mortgage and Utility Payment Assistance and
Assisting Homeless Placement in Safe Housing through partnerships with Non-Profit
Organizations; and
2. Approve the revenue and expenditure appropriations to avail of CDBG-Coronavirus
funding in the amount of $100,000.
DEPARTMENT: PUBLIC WORKS
10. Grand Terrace Small Business Storefront Assistance Grant Program to Support Local
Small Businesses and Distribution of $35,000 in CARES Act Funds to Eligible Small
Businesses
RECOMMENDATION:
1. Approve Grand Terrace Small Business Storefront Assistance Grant Program; and
2. Approve Distribution of Up To $35,000 in CARES Act Funds to Eligible Small
Businesses
DEPARTMENT: CITY MANAGER
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Bill Hussey
Council Member Sylvia Robles
Mayor Pro Tem Doug Wilson
Mayor Darcy McNaboe
Agenda Grand Terrace City Council September 8, 2020
City of Grand Terrace Page 5
J. CITY MANAGER COMMUNICATIONS
K. CLOSED SESSION - NONE
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, September 22, 2020 at
6:00 PM. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● AUGUST 11, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council on Tuesday,
August 11, 2020 at 6:00 p.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Darcy McNaboe.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Remote
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Steven Weiss Planning & Development Services Director Present
Craig Bradshaw Interim Public Works Director Present
Cynthia A. Fortune Assistant City Manager Remote
A. SPECIAL PRESENTATIONS
Life Scout Joseph McClelland, Troop 40, Grand Terrace presented his request to the
City Council to place a flag retirement box on City Hall property.
Certificates of Recognition - Employees of Wilden Pump & Engineering and Ronald
McDonald House
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Mayor McNaboe requested that Council Communications be moved to the end of the
agenda, right before City Manager Communications.
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Minutes Grand Terrace City Council August 11, 2020
City of Grand Terrace Page 2
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 07/28/2020
APPROVE THE REGULAR MEETING MINUTES OF JULY 28, 2020
3. Attachment to Minutes - 07/28/2020
APPROVE THE ATTACHMENTS TO THE REGULAR MEETING MINUTES OF
JULY 28, 2020
4. First Amendment to the Amended and Restated Cooperation Agreement Between the
City of Grand Terrace and County of San Bernardino for Participation and
Implementation of the Community Development Block Grant Program
(A) APPROVE THE FIRST AMENDMENT TO THE AMENDED AND RESTATED
COOPERATION AGREEMENT BETWEEN THE CITY OF GRAND TERRACE
AND COUNTY OF SAN BERNARDINO FOR PARTICIPATION AND
IMPLEMENTATION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM
(B) AUTHORIZE THE MAYOR OR CITY MANAGER, AS NECESSARY, TO
EXECUTE THE FIRST AMENDMENT
5. Approval of the July-2020 Check Register in the Amount of $747,834.66
APPROVE THE CHECK REGISTER NO. 07312020 IN THE AMOUNT OF $747,834.66
AS SUBMITTED, FOR THE PERIOD ENDING JULY 31, 2020.
6. May 21, 2020 & June 18, 2020 Planning Commission - Site and Architectural Review
Board Meeting Minutes
RECEIVE AND FILE.
D. PUBLIC COMMENT - NONE
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
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Minutes Grand Terrace City Council August 11, 2020
City of Grand Terrace Page 3
G. NEW BUSINESS
7. A Resolution of the City Council Declaring that an Emergency Exists that Requires
Waiver of Formal Competitive Bidding Requirements for the “Rehabilitation of Grand
Terrace Road, North of Newport Avenue Project,” and Authorizing the City Manager to
Enter into and Sign a Contract for Such Project in an Amount Not to Exceed $60,000
Subject to City Attorney Approval as to Form
Craig Bradshaw, Interim Public Works Director gave the PowerPoint presentation for
this item.
1. APPROVE A RESOLUTION ENTITLED “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA FINDING THAT
AN EMERGENCY EXISTS AS DEFINED AND USED BY PUBLIC CONTRACT
CODE SECTIONS 1102, 20168, AND 22050; DECLARING THAT THE PUBLIC
INTEREST AND NECESSITY DEMAND THE IMMEDIATE EXPENDITURE OF
PUBLIC MONEY TO SAFEGUARD LIFE, HEALTH, OR PROPERTY; AND
MAKING FINDINGS RELATED THERETO WITH RESPECT TO THE
REHABILITATION OF DETERIORATED GRAND TERRACE ROAD, NORTH OF
NEWPORT AVENUE AND THAT THE EMERGENCY WILL NOT PERMIT A
DELAY RESULTING FROM A COMPETITIVE SOLICITATION FOR BIDS, AND
THAT THE ACTION IS NECESSARY TO RESPOND TO THE EMERGENCY;
AUTHORIZING THE CITY MANAGER TO DISPENSE WITH FORMAL
COMPETITIVE BIDDING; AND AUTHORIZING THE CITY MANAGER TO ENTER
THE NECESSARY CONTRACT(S) TO CARRY OUT THE “REHABILITATION OF
GRAND TERRACE ROAD, NORTH OF NEWPORT AVENUE, PROJECT” IN A
TOTAL AMOUNT NOT TO EXCEED $60,000 AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENT(S), SUBJECT TO CITY ATTORNEY
APPROVAL AS TO FORM.”
2. APPROVE THE APPROPRIATION OF $60,000 FROM THE GAS TAX FUND
BALANCE TO RESPOND TO THE EMERGENCY.
RESULT: APPROVED [4 TO 1]
MOVER: Sylvia Robles, Council Member
SECONDER: Bill Hussey, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Bill Hussey, Jeff Allen
NAYS: Doug Wilson
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Minutes Grand Terrace City Council August 11, 2020
City of Grand Terrace Page 4
8. Presentations on the Merits of Enhanced Law Enforcement Services and Appropriation
of $100,000 from the General Fund, Fund Balance for the Implementation of a 30-Hour
Deputy in FY2020-21.
Bryan Lane, Lieutenant – San Bernardino County Sheriff’s Department gave the
PowerPoint presentation for this item.
1. RECEIVE PRESENTATION ON THE MERITS OF ENHANCED LAW
ENFORCEMENT; AND
2. AUTHORIZE THE APPROPRIATION OF $100,000 FROM THE GENERAL FUND,
FUND BALANCE FOR THE IMPLEMENTATION OF A 30-HOUR DEPUTY IN
FY2020-21.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
9. Requested Future Council Agenda Items
G. Harold Duffey, City Manager gave the PowerPoint presentation for this item.
• Long Term Energy Efficiency Goals
• Prohibit Use Gas Leaf Blowers
• Regional Joint Powers Policing Authority
• Increase Fines for Illegal Fireworks (Sheriff)
• Storm Drain Master Plan
• City Holiday Tree Purchase
• Review San Bernardino Air Traffic Pattern over the City of Grand Terrace
• Cannabis Related Activities and Licensing in the City
• Create Master Plan for Long Term Underground Utilities
• Wireless Telecommunications Facilities to Install Lights on Poles if They Install
New Poles for its Wireless Facilities
• Request Survey and Cost Estimate for Installation of Street Lights on Existing
Power Poles
• Ordinance Prohibiting the Sale of E-Cigarettes and Flavored Tobacco Products
• City’s Rental Inspection Program Review
• Truck Traffic Control Devices
• Transient Occupancy Tax
• Maintaining Local Control of Energy Solutions
• Planning Commission Alternate Appointments
• Three-Way Stop Sign at the Intersection of Canal and Newport
• Discussion on Need for Greater Speed Reduction and Control in the City
• Request to Revise the City’s Municipal Code to Authorize the City Council to
Appoint the Planning Commission Chair
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Minutes Grand Terrace City Council August 11, 2020
City of Grand Terrace Page 5
• Request to Discuss Planning Commission Need to Review the City’s General
Plan and Direct Staff to Prepare Schedule
• Update City’s Emergency Operations Plan
• Evaluation of Zoning Near School Properties
• Model Resolutions Supporting Balanced Energy Solutions
REVIEW AND DISCUSS COUNCIL RECOMMENDED FUTURE AGENDA ITEMS
AND PROVIDE STAFF DIRECTION
RESULT: PROVIDE DIRECTION TO STAFF
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
1. Motion: Identify the City of Grand Terrace as a Wi-Fi Hotspot
Requested by: Council Member Jeff Allen
RESULT: ADOPTED [3 TO 2]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: Sylvia Robles, Bill Hussey, Jeff Allen
NAYS: Darcy McNaboe, Doug Wilson
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen reported that his neighbor and community member passed
away and that the City Council would be adjourning the Council meeting in his memory.
Council Member Bill Hussey
Nothing to Report.
Council Member Sylvia Robles
Nothing to Report.
Mayor Pro Tem Doug Wilson
Nothing to Report.
Mayor Darcy McNaboe
Nothing to Report.
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Minutes Grand Terrace City Council August 11, 2020
City of Grand Terrace Page 6
J. CITY MANAGER COMMUNICATIONS
None.
K. CLOSED SESSION - NONE
L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council in memory of
community member, James Monroe at 9:00 p.m. The Next Regular Meeting of the City
Council will be held on Tuesday, August 25, 2020 at 6:00 p.m.
_________________________________
Darcy McNaboe, Mayor of the City of
Grand Terrace
_________________________________
Debra L. Thomas, City Clerk of the City of
Grand Terrace
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● AUGUST 25, 2020
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
August 25, 2020 at 6:00 p.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor McNaboe.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Doug Wilson Mayor Pro Tem Remote
Sylvia Robles Council Member Present
Bill Hussey Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Steven Weiss Planning & Development Services Director Present
Craig Bradshaw Interim Public Works Director Remote
Cynthia A. Fortune Assistant City Manager Absent
A. SPECIAL PRESENTATIONS
FP-5 – Measure U (Fire District Funding PowerPoint) presented by San Bernardino
County Fire Chief/Fire Warden, Daniel R. Munsey.
PUBLIC COMMENT
The following individuals spoke on their opposition to FP-5:
Natalie Zuk
Chad Keel
Angel Hernandez
Alvaro Valenzuela
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Minutes Grand Terrace City Council August 25, 2020
City of Grand Terrace Page 2
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Mayor McNaboe requested that Council Communications be moved to the end of the
agenda, right before City Manager Communications.
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Special Meeting Workshop – 08/06/2020
APPROVE SPECIAL MEETING WORKSHOP MINUTES FOR AUGUST 6, 2020
4. City Department Monthly Activity Report - June 2020
RECEIVE AND FILE.
5. Update on Emergency Rehabilitation of Grand Terrace Road, North of Newport Avenue
RECEIVE AND FILE AN UPDATE ON THE EMERGENCY THAT WAS DECLARED
FOR THE GRAND TERRACE ROAD REHABILITATION PROJECT
Agenda Item No. C.3 Pulled for Discussion
3. Approval of Minutes – Regular Meeting – 08/11/2020
Agenda Item No. C.3 was pulled by Debra Thomas, City Clerk. The minutes
erroneously documents Mayor Pro Tem Wilson approving the Emergency Rehabilitation
of Grand Terrace Road, North of Newport Avenue Project when he actually voted no.
This item will be brought back to City Council at its Regular Meeting of September 8,
2020.
D. PUBLIC COMMENT
Bobbie Forbes, Grand Terrace expressed her concern with the increased homeless
population she has noticed in the City, west of the freeway and wanted to notify the San
Bernardino County Sheriff of this increase.
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Minutes Grand Terrace City Council August 25, 2020
City of Grand Terrace Page 3
E. PUBLIC HEARINGS
6. Appeal Hearing of Conditional Use Permit 19-01, Site and Architectural Review 19-03
and Environmental 19-05 Requesting Approval to Develop a Trailer/Container Storage
Facility, Providing a Maximum of 650 Parking Spaces for Semi-Trailers, Shipping and
Storage Containers, and Chassis, on an Approximately 21.92-Acre Site Located
Approximately 520 Feet North of Vivienda Avenue and South of the Santa Ana River
Trail in the Northwestern Portion of the City (Assessor's Parcel Nos. 0275-191-06 &
0275-191-30)
Steve Weiss, Planning & Development Services Director gave the PowerPoint
presentation for this item.
Carl Winter, LSA Associates, Environmental Consultant gave the PowerPoint
presentation for this item on environmental review.
WRITTEN COMMENTS
The following members of the public submitted written comments opposing the project
as follows:
Krisztina Lindsley
Daryl Bruhl
Kelli Bruhl
Lori Hawkins
Jody Barnett
Janet Howard
John Howard
Leslie Wright
Fred Wright
Sue Clendenen
Terry Santos
Mr. Noel Trujillo
Mrs. Noel Trujillo
Jennifer Herkner
Susan Grooms
Donald Kluge
The following member of the public submitted a written comment expressing her
personal view regarding the project:
Juanita Odenbaugh
Mayor McNaboe opened the Public Hearing at 8:16 p.m.
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Minutes Grand Terrace City Council August 25, 2020
City of Grand Terrace Page 4
Janese Makshanoff, Appellant spoke in opposition of the project.
David Mlynarski, Transtech representing the Applicant, Patrick O’Brien spoke in favor of
the project.
PUBLIC COMMENT
The following members of the public, physically present, oppose the project as follows:
Rita Schwark
Ken Stewart
Edward Giroux
Harry Roussos
Jeffrey McConnell
Shawna Simon
Bobbie Forbes
Janese Makshanoff, Appellant spoke in opposition of the project
David Mlynarski, Transtech representing the Applicant, Patrick O’Brien spoke in favor of
the project.
Mayor McNaboe closed the Public Hearing at 9:00 p.m.
UPHOLD THE PLANNING COMMISSION’S APPROVAL OF THE PROJECT AND
APPROVE THE PROJECT BY ADOPTING A RESOLUTION ENTITLED “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
UPHOLDING THE PLANNING COMMISSION’S APPROVAL OF CONDITIONAL USE
PERMIT 19-01 AND SITE AND ARCHITECTURAL REVIEW 19-03, AND A RELATED
MITIGATED NEGATIVE DECLARATION (ENVIRONMENTAL 19-05); AND
APPROVING AND ADOPTING THE MITIGATED NEGATIVE DECLARATION
(ENVIRONMENTAL 19-05) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA), CONDITIONAL USE PERMIT 19-01, AND SITE AND
ARCHITECTURAL REVIEW 19-03 TO DEVELOP A TRAILER/CONTAINER
STORAGE FACILITY WITH A MAXIMUM OF 650 PARKING SPACES FOR EMPTY
SEMI-TRAILERS, SHIPPING AND STORAGE CONTAINERS, AND CHASSIS USE
ON AN APPROXIMATELY 21.92-ACRE SITE (ASSESSOR’S PARCEL NOS. 0275-
191-06 AND 0275-191-30) WHICH IS CURRENTLY UNDEVELOPED AND LOCATED
APPROXIMATELY 520 FEET NORTH OF VIVIENDA AVENUE AND SOUTH OF THE
SANTA ANA RIVER TRAIL IN THE NORTHWESTERN PORTION OF THE CITY
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Minutes Grand Terrace City Council August 25, 2020
City of Grand Terrace Page 5
RESULT: APPROVED [3 TO 2]
MOVER: Bill Hussey, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: Darcy McNaboe, Doug Wilson, Jeff Allen
NAYS: Sylvia Robles, Bill Hussey
Mayor McNaboe recessed the Regular Meeting of the City Council at 9:17 p.m.
Mayor McNaboe reconvened the Regular Meeting of the City Council at 9:22 p.m.
F. UNFINISHED BUSINESS
7. Follow-Up on Michigan Street Update
Tom Bertulis, KTUA gave the PowerPoint presentation for this item.
RECEIVE DESIGN INFORMATION AS A PROGRESS UPDATE
RESULT: APPROVED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
G. NEW BUSINESS
8. Selection of Voting Delegates for the California League of Cities Virtual 2020 Annual
Conference
Debra Thomas, City Clerk gave the staff report for this item.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPOINTING DELEGATES AND ALTERNATES TO THE
2020 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE AS OFFICIAL
REPRESENTATIVES OF THE CITY OF GRAND TERRACE
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: McNaboe, Wilson, Robles, Hussey, Allen
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
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Minutes Grand Terrace City Council August 25, 2020
City of Grand Terrace Page 6
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Nothing to Report.
Council Member Bill Hussey
Nothing to Report.
Council Member Sylvia Robles
Nothing to Report.
Mayor Pro Tem Doug Wilson
Nothing to Report.
Mayor Darcy McNaboe
Nothing to Report.
J. CITY MANAGER COMMUNICATIONS
None.
K. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the Regular Meeting of the City Council at 9:49 p.m.
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code Section
54957.6
Agency Designated Representatives: G. Harold Duffey, City Manager
Cynthia Fortune, Assistant City Manager
Adrian R. Guerra, City Attorney
Colin Tanner, Deputy City Attorney
Employee Organization: Teamsters Local 1932
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Properties: 22317 Barton Road, APN 1167-231-01
22273 Barton Road, APN 1167-231-02
22293 Barton Road, APN 1167-311-01
City Negotiators: G. Harold Duffey City Manager
Adrian Guerra, City Attorney
Negotiating Parties: Greens Group, Inc.
Under Negotiation: Terms of Payment
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Minutes Grand Terrace City Council August 25, 2020
City of Grand Terrace Page 7
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Section 54957.6
Title: City Manager
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the Regular Meeting of the City Council at 10:30 p.m.
REPORT OUT OF CLOSED SESSION
Agenda Item K.1 – Mayor McNaboe announced there was no reportable action and
direction was provided to staff.
Agenda Item K.2 – Mayor McNaboe announced there was no reportable action and
direction was provided to staff.
Agenda Item K.3 – Mayor McNaboe announced there was no reportable action.
L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 10:32 p.m. The
Next Regular Meeting of the City Council will be held on Tuesday, September 8, 2020 at
6:00 p.m.
_________________________________
Darcy McNaboe, Mayor of the City of
Grand Terrace
_________________________________
Debra L. Thomas, City Clerk of the City of
Grand Terrace
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AGENDA REPORT
MEETING DATE: September 8, 2020 Council Item
TITLE: July 16, 2020 Planning Commission - Site and Architectural
Review Board Meeting Minutes
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report supports Goal #5, Engage in Proactive Communication.
BACKGROUND:
Beginning with the November 14, 2017 City Council meeting, the City Clerk was
directed by the City Manager to provide Council with a copy of the Planning
Commission, Historical & Cultural Activities Committee and Volunteer Emergency
Operations Committee minutes to keep Council up-to-date on those
Commission/Committee activities.
On January 16, 2018, the City Manager requested that the Parks & Recreation Advisory
Committee minutes be included in the Committee/Commission Report once that
advisory body begins its regular meetings. Pursuant to Health and Safety Code Section
34179(j), the Countywide Oversight Board was created and became effective on July 1,
2018 which has replaced the City’s Oversight Board. Therefore, no future Oversight
Board minutes will be included in this report going forward.
DISCUSSION:
On August 20, 2020, the Planning Commission – Site and Architectural Review Board
held its Regular Meeting and approved the July 16, 2020 Regular Meeting minutes. The
minutes for this meeting is included as an attachment to this report. The Planning
Commission’s next Regular Meeting is scheduled for September 17, 2020.
Historical & Cultural Activities Committee – None.
Parks & Recreation Advisory Committee – None.
FISCAL IMPACT:
None.
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ATTACHMENTS:
• 07_16_2020 Planning Commission Minutes (PDF)
APPROVALS:
Debra Thomas Completed 09/01/2020 2:54 PM
City Attorney Completed 09/01/2020 8:03 PM
Finance Completed 09/02/2020 3:43 PM
City Manager Completed 09/02/2020 8:08 PM
City Council Pending 09/08/2020 6:00 PM
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AGENDA REPORT
MEETING DATE: September 8, 2020 Council Item
TITLE: Update on Emergency Rehabilitation of Grand Terrace
Road, North of Newport Avenue
PRESENTED BY: Craig Bradshaw, Interim Public Works Director
RECOMMENDATION: Receive and File
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical
improvements to infrastructure.
BACKGROUND:
Pursuant to Public Contract Code Sections 20168 and 22050 an exception to the formal
competitive bid requirements is granted in the case of emergency. For the purposes of
Public Contract Code Section 20168, an “emergency” is a sudden, unexpected
occurrence that poses a clear imminent danger that requires an immediate action to
prevent or mitigate the loss or impairment of life, health, property, or essential public
services.
On August 5, 2020, the City met with Southern California Edison (SCE) team of
engineers and contractors regarding the serious deteriorated roadway conditions of
Grand Terrace Road, north of Newport Avenue (“Emergency Event”). It was determined
that with SCE performing substation work and utility work in the area, they would be
responsible for rehabilitating the roadway, from curb to curb, for approximately 1200
linear feet or the length of their communications trench. This leaves approximately 600
linear feet the responsibility of the City of Grand Terrace. It is prudent to accomplish
this work in a timely manner, using the SCE contractor for the city’s share of the work.
The estimated costs of carrying out the repairs necessary to address the Emergency
Event is approximately $60,000.
Pursuant to Public Contract Code Section 22050(a)(2), the Emergency Event must also
be of a nature such that it will not permit any delay resulting from a competitive
solicitation for bids and that the action that would address the Emergency Event is
necessary to respond to the Emergency Event. The reason for this is SCE has
determined it is in their best interest to rehabilitate approximately two-thirds of the
deteriorated roadway, due to their substation project and installation of communication
utilities in the roadway. The remaining portion of the roadway will be the city’s
responsibility to complete. It is advantageous to the city to utilize the SCE contractor to
perform the work in the most cost effective and timely way.
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On August 11, 2020 the City Council adopted a resolution finding that an emergency
existed with respect to the serious deteriorated roadway conditions of Grand Terrace
Road, north of Newport Avenue. It was determined that with SCE performing substation
work and utility work in the area, they would be responsible for rehabilitating the
roadway, from curb to curb, for approximately 1200 linear feet or the length of their
communications trench. This leaves approximately 600 linear feet the responsibility of
the City of Grand Terrace. It is prudent to accomplish this work in a timely manner,
using the SCE contractor for the city’s share of the work. The estimated costs of
carrying out the repairs necessary to address the Emergency Event is approximately
$60,000.
Staff recommended that the City Council find that the Emergency Event is an
“emergency” within the meaning of Public Contract Code Section 20168 for the
following reasons: Southern California Edison is willing to be responsible for
rehabilitating the roadway the length of their utility trench and is willing to allow the city
to utilize their contractor to repair the remaining stretch of deteriorated city roadway,
which will result in safety improvements and cost savings to the city.
For these reasons, the City Council adopted a resolution finding that an emergency
existed, authorized staff to dispense with the formal bidding process and, rather, pursue
an informal bidding process, and enter into a contract with an amount not to exceed
$60,000.
DISCUSSION:
Pursuant to state law, if the governing body itself orders any actions to remedy the
emergency, the governing body shall review the emergency action at the next meeting
and every regularly scheduled meeting thereafter until the action is terminated to
discuss if there is a need to continue the action.
Since the last City Council meeting on August 25, 2020, notices have been hand
delivered and mailed to the residents. The trench area has been sawcut and trenching
and placement of conduit has started. Due to material shortages, the result of the
Southern California Edison power outages, the project is taking about ten days longer
than anticipated. The following is the latest schedule:
August 31, 2020 Sawcutting, potholing utilities and installation of fiber conduit
September 14, 2020 Roadway Rehabilitation
September 21, 2020 Paving and cleanup
September 25, 2020 Job complete
Staff will be back at the next Council Meeting to provide and update on the progress of
the project.
City staff recommends receiving and file this report into the public record.
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FISCAL IMPACT:
There are no funding impacts for this receive and file item.
APPROVALS:
Craig Bradshaw Completed 09/02/2020 2:04 PM
Finance Completed 09/02/2020 5:38 PM
City Attorney Completed 09/02/2020 6:41 PM
City Manager Completed 09/02/2020 8:44 PM
City Council Pending 09/08/2020 6:00 PM
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AGENDA REPORT
MEETING DATE: September 8, 2020 Council Item
TITLE: Tentative Project Schedule for the General Plan Update
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: Receive and File Tentative Project Schedule for General
Plan Update
BACKGROUND:
At the August 11, 2020 City Council Workshop Priorities Session, staff was directed to
provide the Planning Commission a project schedule update to the City of Grand
Terrace General Plan.
On August 20, 2020, Staff presented a tentative project schedule with proposed scope
of work to the Planning Commission. The Commission supported the approach and
expressed desire to participate in the upcoming General Plan process.
DISCUSSION:
The City of Grand Terrace General Plan serves as the blueprint for future land
development and planning within the City limits. The General Plan is the City's vision for
the future. This vision is described and implemented through the General Plan's goals,
objectives, policies and implementation programs. The information contained within
each chapter or element of the General Plan collectively shapes the future development
and redevelopment of the City. The document is used by decision makers, both public
and private, to guide them in decisions regarding land use and development throughout
the City.
The scope and content of the General Plan must comply with all provisions of State
planning law. The General Plan has been prepared pursuant to California Government
Code Section §65302, et. seq. State planning law requires that all local general plans
address seven basic elements. These include land use, circulation, housing, noise,
safety, conservation, and open space. Additional elements may be added at the desire
of an individual jurisdiction.
The last comprehensive update to the City’s General Plan occurred April 22, 2010.
Below are tentative areas of concentration with a schedule (attached).
Housing Element
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The Housing Element was adopted on a separate path 2013. The process for the 6th
cycle of the Regional Housing Needs Assessment (RHNA) for the Southern California
Association of Governments (SCAG) region has begun. While revised Housing
Elements must be adopted by October 2021 (with a 120-day grace period), preliminary
steps will determine the RHNA for each jurisdiction. SCAG must establish a
methodology to allocate the 1,344,740 new units that the California Department of
Housing and Community Development (HCD) has identified for the SCAG region.
Hazard Mitigation
The City’s current Public Health and Safety Element was adopted in 2010 as part of a
comprehensive General Plan update. The element is comprehensive but does not
address more recent State laws pertaining to wildfire and flooding hazards and more
pointedly, climate adaptation and resiliency strategies. Key requirements in the law
include:
1) A vulnerability assessment regarding how climate change will affect at-risk areas,
including structures, roads, utilities, and essential public facilities
2) Identification of federal, State, regional, and local agencies with responsibility for the
protection of public health and safety and the environment, including special districts
and local offices of emergency services
3) A set of adaptation and resilience goals, policies, and objectives
4) A set of feasible implementation measures designed to carry out the goals, policies,
and objectives, including feasible methods to avoid or minimize climate change impacts
associated with new uses of land
5) Identification of natural infrastructure that may be used in adaptation projects, such
as preservation or restoration of ecological systems or utilization of engineered systems
that use ecological processes, to increase resiliency to climate change, manage other
environmental hazards.
6) Wildfire mapping including historic fire perimeters, fire severity zones, and evacuation
routes
7) Consultation with CalFire to obtain approval from the California Board of Forestry and
Fire Protection
Staff will update the Public Health and Safety Element to address current law and
coordinate with State agencies as required.
New Environmental Justice Element/Policies
As of January 1, 2018, California’s general law and charter cities and counties are
required to either adopt an Environmental Justice Element in their General Plan or
integrate environmental justice policies and goals into the elements of their General
Plan “upon the adoption or next revision of two or more elements concurrently”
(Government Code Section 65302[h][2]). With the updates to the Housing and Public
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Health and Safety Elements (and the Land Use Element, if housing policies so require),
an Environmental Justice Element (or environmental justice policies integrated into
other elements) would be required. Staff highly recommends the City include this
element since it is required by current law.
"Tentative Project Schedule for the General Plan Update" (attached), has been created
with tentative dates listed for each portion of the project as we move forward. Staff will
do it's very best to follow this tentative program schedule while moving forward.
Additional elements may be added based upon the level of refinement need so
consistency can be achieved between the General Plan and the Zoning Ordinance.
General Plan/Zoning Ordinance Public Hearings
While State law mandates a strict time frame for adoption of the Housing Element all
elements will move along the same schedule and public hearing process (for efficiency
and focus). Staff proposes two public hearings each with the Planning Commission and
City Council. We propose to conduct the hearings after receiving a conditional letter of
compliance from State of California Housing and Community Development (HCD) for
the 2021-2019 Housing Element.
FISCAL IMPACT:
Staff will assume project management oversight. A Request for Proposal (RFP) will be
circulated to qualified consultants to bid on the preparation of the General Plan update,
prepare environmental documentation, facilitate community participation, and support
staff at the Planning Commission and City Council. The City has received several grants
that will reduce the cost. The cost will be identified upon consultant selection.
ATTACHMENTS:
• 08-20-2020 Draft GP Update Schedule (XLSX)
• scope of work (PDF)
APPROVALS:
Steven Weiss Completed 09/01/2020 12:59 PM
Finance Completed 09/02/2020 5:21 PM
City Attorney Completed 09/02/2020 7:10 PM
City Manager Completed 09/02/2020 8:15 PM
City Council Pending 09/08/2020 6:00 PM
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By Task - Subtasks in Detail attached
Tentative Project Schedule for the 2020-2030 General Plan Update
Task 1: Project Management October 15, 2020
Task 2: Community Engagement November 15, 2020
Task 3: RHNA Coordination November 15, 2020
Task 4: Element (s) Update Preparation October 12, 2020
Task 5: Element Update Draft Completion June 12, 2021
Task 6 Zoning Code Consistency Preparation Mid 2021
Task 7: Public Health and Safety Element Update Summer 2021
Task 8: Environmental Justice Element Summer 2021
Task 9: CEQA and Public Hearings Oct-21
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General Plan Update Proposed Scope of Work
Task 1: Project Management
Subtask 1.1 Kickoff and Schedule Refinement. Conduct a kick-off meeting to refine
the work scope, identify key project team roles, and establish product review procedures. The project scope—
including community engagement components and optional tasks—will be refined and critical project milestones, and a
clear project schedule will be established. The project schedule will outline a work plan focused on achieving an adopted
General Plan Update October 2021, to comply with any statutory deadlines.
1.2 Project Management, Project Team Meetings/Calls. For the duration of the project, conduct regular (biweekly) phone
calls to ensure project coordination and to support close collaboration. These calls will allow the team to review project
status, discuss issues and documents, and plan presentations
1.3 SB 18 and AB 52 Consultation Prepare SB 18 consultation, as required by Government Code Section 65352.3, and AB
52 consultation pursuant to CEQA requirements.
Task 2: Community Engagement
State law requires that meaningful public outreach be included. Community workshops will be facilitated in conjunction
with regularly scheduled hearings (as study sessions with either the Planning Commission/Site and Architectural Review
Board or the City Council).
Structured as a study session, this will provide decision makers with an opportunity to hear public comments
on housing, environmental justice, climate change issues.
Subtask 2.1. Workshops #1 and #2: Planning Commission.
Workshops should be held in conjunction with a Planning Commission meeting and should be broadly
advertised to the public as an in-depth public discussion. Stakeholders such as housing
developers, advocates, and neighborhood representatives should be invited to participate to provide their
input.
The first workshop will solicit input on issues in Grand Terrace and will be held at the beginning of
the process. The second workshop will be held once a Draft General Plan Element is available for public review to
solicit input on the proposed policies. Stakeholders and interested parties will be invited to the workshops, distribution
of public notices and flyers, preparation of any staff reports,
and any related advertising regarding the workshops.
2.2 Public Health and Safety Element and Environmental Justice Element/Policies Workshop. A component of the first
workshop will be held to focus on the climate change revisions proposed for the Public Health and Safety
Element and to solicit input regarding environmental justice concerns. This meeting may be held as a joint
Planning Commission/City Council study session, or with the City Council alone. If appropriate, this meeting
could be consolidated with one of the Planning Commission meetings identified in Task 2.1. Another option
is to hold the workshop within the Disadvantaged Communities designation areas.
City staff will be responsible for identifying stakeholders and interested parties to invite to the workshop,
2.3 General Plan/Zoning Ordinance Public Hearings. While State law mandates a strict time frame for
adoption of the Housing Element, we have assumed that all elements will move along the same schedule and
public hearing process (for efficiency and focus). We have scoped for two public hearings each with the
Planning Commission and City Council. We propose to conduct the hearings after receiving a conditional
letter of compliance from HCD.
City staff will be responsible for public notices and staff reports. MIG will prepare and present a PowerPoint
presentation for the hearings. We will submit the presentation electronically to City staff for review prior to
the hearings. One MIG staff member will attend the hearings. MIG will assist City staff in responding to any
public or agency comments. We are available to attend additional hearings and prepare staff reports as
additional services.
Task 4: Housing Element Update
Subtask 4.1 2021-2029 Administrative Draft Housing Element. The Administrative Draft Housing Element
task includes the following components:
C.6.b
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Needs Analysis - Government Code Section 65583 requires housing elements to review specific
demographic, economic, and housing topics, as well as projected housing needs. We will complete a housing
assessment and needs analysis to comply with Government Code Section 65583(a) and other applicable state
statutes. We anticipate updating the Housing Needs Assessment with housing and population data based on
the latest U.S. Census and three- and five-year estimates from the American Community Survey, and other
up-to-date City data available related to existing housing units and recent development projects. MIG will
assess housing costs and conditions and evaluate housing needs within the City, including housing needs for
special population groups. We will also assess existing assisted housing developments that are eligible to
change designation from low-income housing to market-rate housing over the next 10 years, consistent with
State law.
Housing Constraints - The Housing Constraints analysis identifies potential and actual governmental and
nongovernmental (e.g. physical or financial) constraints to housing production. We will update this section as
necessary with up-to-date development processes and fees, as well as changes in market constraints due to
the economic changes since the last Housing Element was written. In addition, we will complete an
Environmental Data Resources search to provide a comprehensive list of contaminated sites in the City. We
will assess the potential for residential development consistent with adopted land use and zoning policy, as
well as opportunities for energy conservation, consistent with state law. Where constraints exist, we will
suggest housing programs to mitigate or remove these constraints. New laws concerning changes to the
housing constraints analysis such as AB 879 and all changes to the State’s accessory dwelling unit laws (which
are continuously evolving) will be addressed.
Resources and Sites (Opportunities) - the Resources and Sites analysis will focus on site suitability for housing. The RHNA
for Grand Terrace significantly higher than the 5th cycle RHNA, Staff will focus first on sites identified in the
prior Housing Element that can still be utilized to meet RHNA requirements, as well as properties that were
identified for rezoning. Staff will also assess the ability of lots citywide to accommodate accessory dwelling
units (ADUs) and recent history of ADU construction. Even with this rigorous analysis, we anticipate that the
City will have a shortfall in sites, particularly for the very low- and low-income categories. We will work with
City staff to identify other potential sites that may require rezoning to meet the RHNA.
The consultant will prepare the Sites Inventory GIS map and parcel-specific listing (table) of individual sites. The consultant
Team will then work to provide the required justifications that these sites can facilitate the development of
housing, due to existing site, market, and development conditions to ensure consistency with new state law
AB 1397, which makes numerous changes to how a jurisdiction establishes its housing element sites inventory.
The analysis will also evaluate and include funding resources, administrative resources, and opportunities for
energy conservation.
Goals, Policies, and Quantified Objectives - Based on the analysis completed in the above items and
building on the existing Housing Element, we will craft a Housing Plan with goals, policies, and programs
relative to the maintenance, preservation, improvement, and development of housing to cover this new
planning period.
4.2 2021-2029 Draft Housing Element. The City will be responsible for collecting all staff comments into a
single document using Microsoft Word’s track changes function, from which MIG will revise the Administrative
Draft Housing Element and complete the Draft Housing Element for public review and HCD submittal. This
scope and budget assume one round of comments and revisions with staff.
4.3 HCD Consultation. The Housing Element must be submitted to HCD for review. Based on our past
experience coordinating with HCD, our scope assumes one round of HCD review for the draft Housing
Element and one round of HCD review on the adopted Housing Element (HCD is allowed 60 days to review
a draft Housing Element and 90 days to review an adopted Housing Element).
During the initial HCD review period—and during element preparation—we will keep in contact
with HCD staff to facilitate review and anticipate/respond to any specific concerns HCD may have. As
necessary, we will provide HCD with any requested supplemental data or information on proposed programs,
policies, and strategies to meet the RHNA and otherwise comply with state law. As we cannot fully anticipate
the depth and scope of comments HCD will offer (particularly given the recent changes in housing element
law) nor the time required to effectively negotiate a position acceptable to the City, we have provided an
allowance for this task in the program budget. If additional effort is required beyond this allowance, we will
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bill for additional work on a reimbursable basis with prior authorization from the City. Our scope includes the
submittal of the Housing Element to HCD, conference calls with HCD staff and City staff to discuss comments,
and preparation of written responses to HCD comments as needed. This task includes a delivery of one hard
copy and an electronic PDF copy on CD of the Draft Housing Element, mailed to HCD, per HCD’s guidance.
4.4 Public Review Draft Housing Element and Final Housing Element. Subsequent to receiving a letter of
compliance from HCD on the Draft Housing Element, MIG staff will prepare the Public Review Draft Housing
Element for adoption hearings. Following adoption of the element by the City Council, MIG will prepare a
final version of the Housing Element, including any changes to the draft required by City Staff and officials,
for transmittal to HCD for a 90-day review. We will work closely to ensure that schedules are
maintained to meet state deadlines and requirements. This task includes a delivery of one hard copy and an
electronic PDF copy on CD of the Draft Housing Element, mailed to HCD, per HCD’s guidance. HCD can review the adopted
Housing Element for up to 90 days—once the Council has adopted it—to ensure the adopted element complies with the
provisional certification letter previously issued. Staff will provide HCD with any requested supplemental data or
information on proposed programs, policies, and strategies to meet the RHNA and otherwise comply with state law. As we
cannot fully anticipate the depth and scope of comments HCD will offer nor the time required to address questions or
comments, we have provided an allowance for this task in the program budget. If additional effort is required beyond this
allowance, we will bill for additional work on a reimbursable basis with prior authorization from the City.
Task 5: Land Use Element Update
A Land Use Element amendment may be required to change the land use designations on sites to accommodate additional
housing.
Task 5a Deliverables
Administrative Draft Land Use Element text amendments (electronic)
Public Review Draft Land Use Element text amendments (electronic)
Administrative Draft Land Use Element map amendments (electronic)
Public Review Draft Land Use Element map amendments (electronic)
Task 6: Zoning Map Amendment (Optional, As Needed)
Depending on the RHNA allocation, a Zoning Map amendment may be required to reflect land use map
revisions. We propose to update the Zoning Map in GIS format at a parcel-specific level. This scope assumes
that the City will provide MIG with up-to-date GIS information associated with the existing zoning map. This
scope includes one round of review and comment from staff on the draft zoning map.
Task 6 Deliverables
Administrative Draft Zoning Map (electronic)
Public Review Draft Zoning Map (electronic)
Task 7: Public Health and Safety Element Update
7.1 Administrative Draft Public Health and Safety Element. California Senate Bill 379 requires an update
to the Public Health and Safety Element to address climate change and adaptation. The information sources will draw
largely current hazard mitigation planning documents. The element will be updated with a set of adaptation and resilience
goals, policies, and implementation measures based on this information. It is assumed that major focus of
this effort will include drought and extreme heat for the City. An administrative Draft Public Health and Safety
Element will be provided to City staff for review.
7.2 Coordination with Outside Agencies and Final Element. The Public Health and Safety Element requires
a 30-day review by Division of Mines and Geology, submitted to that department at least 45 days prior to a
scheduled adoption hearing. MIG will submit the draft element to the Division of Mines and Geology for
review and comment. As required by law, we will also consult with CalFire to obtain approval from the
California Board of Forestry and Fire Protection. Comments received from these agencies will be summarized
for City Council for their consideration.
The City Council may propose changes to the Safety Element based on the input received by Department of
Mines and Geology, public comment, or their own direction. Following final City Council action on the Public
Health and Safety Element, we will prepare a final version of the element to reflect final Council direction
C.6.b
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Task 8: Environmental Justice Element
A comprehensive analysis regarding environmental pollution exposure is conducted using CalEnviroScreen 3.0 and other
available resources, we will map disadvantaged communities and research the social economic and pollution data sets.
The General Plan environmental justice amendments will focus on policies to reduce pollution exposure and environmental
burdens affecting low-income and minority populations and improving air quality and minimizing impacts on sensitive
population groups. Environmental justice goals, policies, and programs be woven throughout
the General Plan rather than being presented as a separate element.
Task 8: Environmental Justice Element (Recommended and Budgeted Separately)
Admin Draft Environmental Justice Element (electronic)
Public Review Draft Environmental Justice Element (electronic)
Task 9: Environmental Documentation
The proposed General Plan Update is considered a “project” under CEQA and are thus subject to
environmental review. Because the elements are policy documents that do not specifically authorize any
construction project, staff will conduct program-level analysis.
Subtask 9.1 Draft Initial Study/(Mitigated) Negative Declaration. Staff will use the CEQA Guidelines
Appendix G Standard Environmental Checklist for the Initial Study (IS) evaluation will provide thorough
and comprehensive answers to each IS checklist question, which will be supported by tables, figures, maps,
and graphics, as appropriate. Source information will be referenced. The anticipated IS/(M)ND content is as
follows:
Draft (Mitigated) Negative Declaration – The City, acting as Lead Agency will oversee (M)ND and present the CEQA findings
contained in the document.
Introduction – Purpose and organization of the IS/(M)ND and the need for the IS pursuant to CEQA Guidelines. The intent
is to provide the CEQA lead agency and public with detailed information about the project’s environmental effects and any
measures required to mitigate potentially significant impacts, if any.
Existing Conditions and Project Description – This section will describe the programmatic nature of the two
elements and current conditions (baseline for environmental analysis).
CEQA Checklist Issue Areas – Describe physical changes to the environment that could result from
construction and operation of the project by answering the questions in the Environmental Checklist. We will
prepare thorough, documented responses to all questions in the checklist.
Staff anticipates that the project will have little impacts with respect to the CEQA Checklist issue areas. Because
of the programmatic and limited nature of the project—and the assumption that the Update will
largely implement existing Land Use Element policy—we do not anticipate the need to conduct detailed
technical studies except for Air Quality/Greenhouse Gas studies if the population increases are
inconsistent with the Regional Transportation Plan (RTP) and Sustainable Communities Strategy (SCS). The
analysis will generally focus on the secondary effects of the policies and programs in the Housing and Safety,
and environmental justice policies and amendments to the Zoning Ordinance.
Report Preparers: The document will list the various persons or organizations consulted and report preparers
and their associated affiliations.
Appendices: The appendices will include any relevant technical information, including but not limited to air
quality calculations and cultural resource literature search results.
We will prepare the complete administrative draft IS/(M)ND for City staff review. City staff will provide all
comments in a single track-changes version of the document.
9.2 Circulation of NOI and IS/(M)ND. Staff will submit the NOI and IS/(M)ND to the State Clearinghouse for
state agency review. This is required since HCD and CGS are responsible agencies.
9.3 Summary of Comments and Responses; Notice of Determination. Following conclusion of the 30-day
CEQA public review period and receipt of all oral and written comments on the IS/(M)ND from the public and
responsible agencies, Staff will prepare a summary comment and response document. This is not required by
CEQA, but we believe providing short responses will provide full information to decision-makers during the
hearing process. The summary comment and response document will be submitted to the City staff for review.
Upon receipt of comments (provided in a single track-changes document), Staff will finalize the document for
public hearings. CEQA Guidelines Section 15097 requires a lead agency to prepare and implement a Mitigation, Monitoring,
and Reporting Program (MMRP) for all mitigation measures adopted as part of an MND to ensure the
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mitigation measures are implemented as intended by the CEQA document. If mitigation measures are
included in the Initial Study, Staff will prepare a MMRP pursuant to Section 15097 of the CEQA Guidelines that
will be a table of all the mitigation measures included in the IS/(M)ND.
Within five days of the City Council’s approval of the General Plan Update and adoption of the IS/(M)ND, Staff will prepare
a Notice of Determination (NOD) and will be responsible for filing the NOD with the County Clerk and payment of pursuant
to State of California Fish and Game Code 713..
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AGENDA REPORT
MEETING DATE: September 8, 2020 Council Item
TITLE: City Department Monthly Activity Report - July 2020
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes July 2020 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month. The March report reflects the first real
service level data, since the COVID-19 National, State and Local Emergency
declarations.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• July 2020 Monthly Departmental Report_reduced (PDF)
F.7
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APPROVALS:
G. Harold Duffey Completed 09/02/2020 3:35 PM
Finance Completed 09/02/2020 5:19 PM
City Attorney Completed 09/02/2020 7:17 PM
City Manager Completed 09/02/2020 8:09 PM
City Council Pending 09/08/2020 6:00 PM
F.7
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MONTHLY REPORT
July 2020
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Organizational Chart .............................................................................. 1
City Clerk ............................................................................................... 2
Committee/Commissions .............................................................. 6
City Manager ......................................................................................... 8
Senior Center ............................................................................. 12
Senior Bus Program ................................................................... 15
Communications ......................................................................... 19
Planning and Development .................................................................. 23
Code Enforcement ...................................................................... 37
Weekend Code ........................................................................... 38
Parking/Graffiti .......................................................................39, 40
Animal Control ............................................................................ 40
Maintenance ............................................................................... 44
Park Maintenance ....................................................................... 47
Public Works ........................................................................................ 48
Engineering Division ................................................................... 49
Burrtec Waste Generation Report ............................................... 50
Missed Pick-Up Report ............................................................... 51
Public Works Administration ....................................................... 52
CIP Project Contracts ................................................................. 53
Sheriff’s Contract ................................................................................. 55
Law Enforcement Services ......................................................... 56
San Bernardino County Fire................................................................. 58
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Emergency Management Services ............................................. 59
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records Management Building & Safety Storm Drain Maintenance Payroll
FPPC Filings Code Enforcement
Facilities Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
Page 1
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City of Grand Terrace
City Clerk’s Department
City Clerk
•Agenda Processing
•Elections
•Records Management
•FPPC Filings
•Public Records
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City of Grand Terrace City Clerk’s Department .
DATE: August 31, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
JULY 2020 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary responsibilities for this department are Council Support Services, Records Management, Administrative Processing, Board Administration and Election Services. Each of these functions require a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s history. AGENDAS/POSTINGS The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the Community Redevelopment Agency. The total number of agendas processed for the month of July 2020 is two (2), spending a total of sixteen (16) hours preparing the agenda packet producing 576 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
February 2 0 2
March 2 0 2 April 2 0 2
May 2 2 4
June 2 0 2
July 2 0 2
Total Processed 12 2 14
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RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified, and published, when appropriate. It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions processed for the month of July is five (5) and the number of
Ordinances processed for the month of July is one (1).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY TOTALS
February 3 0 3
March 1 0 1
April 6 0 6
May 4 2 6
June 10 0 10 July 5 1 6
Total Processed 29 3 32
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if presentation will be held at another venue. For the month of July 2020, one (1) In Memoriam Adjournment was prepared on behalf of the City Council.
Month Certificate of Acknowledgment w/Pin
Certificate of Recognition w/Pin Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total
February 0 2 1 2 0 1 6 March 0 24 0 1 0 0 25
April 0 9 0 1 0 2 12
May 0 1 0 0 0 1 2
June 0 1 0 0 0 0 1
July 0 0 0 1 0 0 1
Total 0 37 1 5 0 4 47
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CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents include contracts and agreements and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file. For the month of July 2020, Council approved five (5) agreements.
CONTRACTS & AGREEMENTS PROCESSED
February 1
March 2
April 3 May 4
June 2
July 5
Total 17
RECORDS REQUESTS
The City Clerk’s office received twelve (12) Requests for Copies of Public Records for the
month of July 2020. Steve (7) requests were completed within the Government Code Section
6253(c)’s requirement of ten (10) calendar days with five (5) requests requiring an extension.
The total number of pages provided in response to those requests were 303 with one (5) letters
to Requestors advising there were no records responsive to the request.
RECORDS REQUEST SUMMARY
Month
Requests Received Completed Within 10 Days
Completed with 14-Day Extension
# of Pages Provided
Letter to Requestor – No Records
February 8 8 0 16 4
March 5 5 0 160 1
April 11 11 0 257 5
May 11 11 0 131 5
June 6 6 0 83 1
July 12 7 5 303 5
Total Requests 53 48 5 950 21
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CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating, and responding to internal department requests, external agency cooperation and legislative bodies. For the month of July 2020, the City Clerk’s office responded to 287 telephone calls from residents, contractors, vendors, consultants, and in-house customer service assistance to City staff.
TELEPHONE CUSTOMER SERVICE
February 351
March 411 April 452
May 367
June 308 July 287
Total Calls 2,154
HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee and City Manager and City Council, maintains the committee minutes of its proceedings and provides support for the Annual Art Show, Country Fair and City Birthday Party. No activity is reported for the month of July as the Committee has cancelled its 2020 events and meetings due to the COVID-19 pandemic.
Month Committee Meeting
Emails
w/Committee Members & Vendors
Written
Correspondence w/Committee Members
Telephone Calls with Committee Members & Vendors
Art Show/Country Fair & City Birthday Prep & Attendance
Total # of Hours
February .5 0 .5 0 1.0 2.0
March 1.0 0 .5 0 0 1.5
April 0 0 0 0 0 0
May 0 0 0 0 0 0
June 0 0 0 0 0 0
July 0 0 0 0 0 0
TOTAL #
HOURS 1.5 0 1.0 0 1.0 3.5
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COMMITTEES/COMMISSIONS The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up-to-date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities Committee 7 0 0
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
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City of Grand Terrace
City Manager’s Office
City Manager’s Office
•City Manager’s Office
•Human Resources
•Senior Center
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DATE: September 1, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Cynthia A. Fortune, Assistant City Manager
SUBJECT: July-2020 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
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HUMAN RESOURCES
Mission: It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety.
Increase Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community. Respect
Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices.
Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength.
CORE SERVICES 1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization. 3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by: maintaining compliance with employment laws and government regulations, providing management and employee training, and developing policies and procedures. 4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation. 5. Retaining our valued employees by: assuring effective leadership qualities in our managers; furnishing technical, interpersonal and career development training and coaching; supplying relevant feedback to management; and enhancing two-way communication between employees and management.
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TABLE 1 Recruitment Activity
Description
Jul- 2020 Aug- 2020 Sept- 2020 Oct- 2020 Nov- 2020 Dec- 2020
Recruitments Initiated 0
Recruitments in Progress 0
Recruitments Pending 0
Applications Processed 0
New Hires Processed 0
Description
Jan- 2021 Feb- 2021 Mar- 2021 Apr- 2021 May- 2021 Jun- 2021
Recruitments Initiated
Recruitments in Progress
Recruitments Pending Applications Received/Processed
New Hires Processed
TABLE 2
Employee Job Performance Activity
Description
Jul- 2020 Aug- 2020 Sept2020 Oct- 2020 Nov- 2020 Dec- 2020
Evaluations Processed 6
Description Jan- 2021 Feb- 2021 Mar- 2021 Apr- 2021 May- 2021 Jun- 2021
Evaluations Processed
TABLE 3
Payroll/Benefits Activity
Description
Jul- 2020 Aug- 2020 Sept- 2020 Oct- 2020 Nov- 2020 Dec- 2020
Employee Changes/Inquiries 0
ADP Change Transactions 0
Description
Jan- 2021 Feb- 2021 Mar- 2021 Apr- 2021 May- 2021 Jun- 2021
Employee changes/Inquiries
ADP Change Transactions
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values: Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement. Seniors have access to a full spectrum of services, including social, emotional, educational, and recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description Jul- 2020 Aug- 2020 Sept- 2020 Oct- 2020 Nov- 2020 Dec- 2020
Nutrition Program (# of meals served) 875
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday) Zumba
Kings Corner Cribbage Cell Phone Class Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting Hydration Station Bus Pass Distribution
4th of July Party / Sept Pizza Party / Health Screening Christmas / Holiday Celebration Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2021 *Feb2021
**Mar-2021 Apr- 2021 May- 2021 Jun- 2021
Nutrition Program (# of meals
served)
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Shari
Exercise Classes
Garden Club Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday) Zumba Kings Corner
Cribbage Cell Phone Class Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting Hydration Station Bus Pass Distribution 4th of July Party / Sept Pizza Party
Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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0
100
200
300
400
500
600
700
800
900
July August September October November December
875
0 0 0 0 000000 0
Monthly Summary (2020-21)
July-2020 -December-2020
# of Meals Served Activity Attendance
0
100
200
300
400
500
600
700
800
900
January February March April May June
0 0 0 0 0 000000 0
Monthly Summary (2020 -21)
January-2020 -June-2020**
# of Meals Served Activity Attendance
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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TABLE 2 Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul- 2020 Aug- 2020 Sept- 2020 Oct- 2020 Nov- 2020 Dec- 2020
Within City Limits (Senior Center, Stater Brothers, Library)
135
Outside City Limits (Walmart, 99cent store, Ross) 0
Special Events/Trips 0
Description
Jan- 2021 Feb- 2021 Mar- 2021 Apr- 2021 May- 2021 Jun- 2021
Within City Limits (Senior Center, Stater Brothers, Library)
Outside City Limits (Walmart, 99cent store, Ross)
Special Events/Trips
TABLE 3 # of Rides
Description
Jul- 2020 Aug- 2020 Sept- 2020 Oct- 2020 Nov- 2020 Dec- 2020
Within City Limits (Senior Center, Stater Brothers, Library)
104
Outside City Limits (Walmart, 99cent store, Ross) 0
Special Events/Trips 0
Description Jan- 2021 Feb- 2021 Mar- 2021 Apr- 2021 May- 2021 Jun- 2021
Within City Limits (Senior Center, Stater Brothers, Library)
Outside City Limits (Walmart, 99cent store, Ross)
Special Events/Trips
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Oct-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting.
Values: Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community. Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects. 1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations which includes vendor payments, employee and resident reimbursements, and payroll. 2. Financial Reporting – to provide accurate and meaningful reporting on the City’s financial condition through the City’s monthly and annual financial reports. 3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective financing, investments, and cash collection of the City’s resources to enhance the City’s financial condition.
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TABLE 1 Financial Activity
Description
Jul- 2020
Aug- 2020
Sept- 2020
Oct- 2020
Nov- 2020
Dec- 2020
Invoices Processed
Checks Issued
Purchase Orders Established
Revenue Receipts Recorded
Description
Jan- 2021
Feb- 2021
Mar- 2021
Apr- 2021
May- 2021
Jun- 2021
Invoices Processed
Checks Issued
Purchase Orders Established
Revenue Receipts Recorded
0 0 0 0000 0000 0
0
0 0 0000 0000 0
0
20
40
60
80
100
120
140
160
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and 2. General Fund Monthly Financial Report (revenues less expenditures). Quarterly: 1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund). Annual: Audited Annual Financial Reports for the following: 1. City – all Funds; 2. Measure I – Fund 20; 3. Air Quality Management District (AQMD) – Fund 15; and 4. Housing Authority- Fund 52.
0 0 0 0000 0000 0000 0000 0000 0
0
0.1
0.2
0.3
0.4
0.5
0.6
0.7
0.8
0.9
1
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-20 Feb-19 Mar-21 Apr-21 May-21 Jun-21
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 62
Activities/Items Added to Slideshow 0 Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays
Activities/Items Added to Slideshow
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 1
Number of Subscribers 811
Change in Subscribers 9
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed
Number of Subscribers
Change in Subscribers
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data * New e-newsletter management system does not currently track emails opened.
2020-2021 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 19
Total Reach* 22,753
Total Engagement** 5,341
Page Followers 2,400
New Page Followers 18
Facebook Jan Feb Mar Apr May Jun
Posts
Total Reach
Total Engagement
Page Followers
New Page Followers
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County % of Pop.
1) Twentynine Palms 27.37%
2) Apple Valley 23.77%
3) Yucca Valley 21.67%
4) Grand Terrace 19.07%
5) Hesperia 16.16%
2,008 2,038 2,080 2,127 2,136 2,144 2,180 2,207 2,276 2,298
2,382 2,400
1,500
1,750
2,000
2,250
2,500
FACEBOOK PAGE FOLLOWERS
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 0
Impressions 1,519
Followers 322
New Followers -2
Twitter Jan Feb Mar Apr May Jun
Tweets
Impressions
Followers New Followers
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2
Video Views 202
Subscribers 167
Change in Subscribers 3
YouTube Jan Feb Mar Apr May Jun
Video Uploads
Video Views
Subscribers
Change in Subscribers
*** Impressions refers to the number of times a tweet has been seen.
276 279 285 289 291 291 295
307 309 310
324 322
175
200
225
250
275
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TWITTER PAGE FOLLOWERS
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City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) 0
Articles 3
1/2-Page Ad 1
1/4-Page Ad 2
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image)
Articles
1/2-Page Ad
1/4-Page Ad
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 1
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter
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City of Grand Terrace
Planning and Development Services Department
Planning & Development
•Land Use Planning
•Planning Commission
•Building & Safety
•Code Enforcement
•Enforcement Program
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City of Grand Terrace Planning and Development Services Department .
DATE: September 1, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
SUBJECT: JULY 2020 PLANNING AND DEVELOPMENT SERVICES MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, Code Enforcement, Animal Control, and Public Works. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections The Planning Division is budgeted for one full time Director and one full time Assistant
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
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Activity Summary for Planning Planning Counter Requests for Information: 35
Planning Phone Calls Received: 90
Planning E-mails Received/Answered:265
COVID-19 Related E-mails Received: 56
Application Summary The Planning Division received 11 new applications in July and carried over 11 from the
previous month. Action was taken on 11 of them. Minor applications such as a new
business, patio cover, or small room additions are handled as a Land Use application and
typically processed within 2-3 days. Larger additions over 500 square feet or second
dwelling units are handled administratively by staff with noticing, and those projects that
are either new development or exceed the Director’s administrative authority are handled as Major Permits and are reviewed by the Planning Commission. Home occupation permits are for home based business, such as consulting, housekeeping, and small craft
businesses.
Application Summary for July 2020
Applications Number Received Carried Over Completed Under Review
Major 0 8 0 8
Administrative 0 2 0 2
Land Use 9 1 9 1
Home Occupation 0 0 0 0
Sign 2 0 2 0
Special Event 0 0 0 0
DAB 0 0 0 0
Total 11 11 11 11
0 2 4 6 8 10
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in
July 2020
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review Fiscal year 200-2021 to date the Planning Division has received 11 applications for
review, 11 applications remained under review. A comprehensive list of the applications
and their status is at the end of the Planning Division’s report.
A Land Use application for one new business was received in July, “Grab N Go” (General
Merchandise Store).
Overall Land Use applications are the most predominant application that the Planning Division processes. Nine Land Use applications were received in July.
Projects in Plan Check or Under Construction
0 2 4 6 8 10
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
2 1
1
31
1
Land Use Applications
Wall/Fence
Shed
Patio Covers/Sunroom
Pools
New business
Minor Improvements
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Projects in Plan Check or Under Construction
Date Submitted Case No. Applicant Description Location Status
3/29/2019 SA 19-04 E 19-03 Leonardo and Anel Aguayo Single Family Residence 0275-083-09 Under Construction
10/23/2018 SA 18-10 V 18-02
E 18-10
Crestwood Communities 17 Detached Single-Family Residences Pico Street and Kingfisher Under Construction
4/14/2016 SA 16-01
V 16-01 TTM 16-01 E 16-05
Aegis Builders,
Darryl Moore
Planned Residential
Development – 17 Lots and 17 to-Story Housing Units
22404 Van
Burren
Under
Construction
5/11/2018 ASA 18-06 E 18-06 Tim Boyes Two lots Grading Plans 0276-431-21, 22 Third Grading Plan Review 8/8/2018
8/19/2019 SA 19-08 V 19-01 Troy Rogers Taco Bell 22172 Barton Road Approved by the PC on
12/12/2019 Precise Grading 1st Plan Check 2/27/2020 Landscaping 1st Plan Check
3/11/2020 Architectural Plans 1st Plan Check 4/7/2020 11/15/2020 SA 18-04
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood Street
Under
Construction
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual plans for various projects and new development applications, and is conducted free of
charge. No DAB meetings took place during the month of July.
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
One Planning Commission meeting was held in the month of July and the following
actions occurred:
On July 16, 2020
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• The Planning Commission conducted a Public Hearing continuing the review of
Conditional Use Permit 19-01 and Site and Architectural Review 19-03 to develop a trailer/container storage facility for a maximum of 650 parking spaces for empty semi-trailers, shipping and storage containers, and chassis use on a 21.92 acre site located at APN: 0275-191-06 and 0275-191-30. The Planning Commission
voted 2-1, approving the project with two commissioners recused.
• Information regarding the Municipal Code, Nonconforming Uses and Buildings
requirements was presented to the commission with the recommendation to
receive and file.
Conforming Uses and Buildings Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the City is the recipients of a $1.2 Million Dollar Specified Grant for the acquisition and development of the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November
2017. Awarded. Community workshop held on 4/11/2019.
$212,500 (Estimated Project cost
$520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State Representatives and on August
15, 2019 and March 18, 2020
$1.2 Million
Housing Successor Agency
The Housing Successor Agency has a current balance of approximately $225,000.00. Each year $50,000 is received from the Successor Agency.
On June 15, 2018, title transferred to Aegis Builders, Inc. on the Canal property. Buyer
has 18 months to commence construction, and a development application is being
processed.
The Housing Successor Agency holds the following interests:
Property Description
22293 Barton Road Vacant 1.42-acre commercial property.
22317 Barton Road Vacant 1.43-acre commercial property.
11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018 to Aegis Builders, Inc. Buyer has 18 months to commence
construction or Agency may repurchase property.
12569 Michigan Street Project completed. The Housing Successor Agency holds
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covenants on the property for two low income residents.
Community Emergency Response Team Due to COVID-19 social distancing restrictions, the regular CERT volunteer meeting
scheduled for July 7, 2020, was cancelled.
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date Submitted Case No. Applicant Description Location Status
3/16/2020 GPA 20-01 ZCA 20-01 Darryl Moore Change of Zoning from R1-7.2 to R2 12266 Michigan
Street
Incomplete on 4/17/2020
3/16/2020 SA 20-02 TTM 20-01
SP 20-01 E 20-02
Darryl Moore 22 single Homes and TTM 122667 Michigan
Street
Incomplete on 4/17/2020
Staff continues to work with Applicant on
Project.
5/31/2019 SA 19-05 CUP 19-04 E 19-06
ZC 19-01 MD 19-01
Edwin Renewable Fuels
Plastic Recycling and office/educational
uses
21801 Barton Road Deemed Incomplete on 6/26/2019.
Resubmitted Plans received on 6/2/2020
were distributed for review Staff continues
to work with Applicant on Project.
10/2/2018 SA 18-09
TTM 18-02 V 18-01 E 18-08
Aegis
Builders, Inc
12 Townhomes 11695 Canal
Street
Deemed
Incomplete on 10/31/2018 & 3/26/2019
New concept drawings reviewed,
Incomplete on 7/23/2020
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential Project
(707 Homes)
1167-151-22,
68, 71, 73, 74, 75
Incomplete on
3/27/2018
Major Applications – Specific Plan
Date Submitted Case No. Applicant Description Location Status
12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Revised draft March 2018. EIR work being performed
Major Applications – Conditional Use Permit
Date Submitted Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03
GrandT-1 Inc. Industrial Semi-
Trailer Storage
APN: 0275-
191-06, 30
RFP
NOI posted on
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E 19-05 Facility PC meeting held on 5/21/2020
continued
9/17/2017 CUP 17-08 E 17-07 National Logistics
Team
Recycling Pallets 21496 Main Street Incomplete on 10/18/2017 &
2/27/2018. Initial Study being prepared
Administrative Applications
Date Submitted Case No. Applicant Description Location Status
11/7/2019 ASA 19-11
E 19-12
Paul Bustos Parking Lot
Addition
22038 Van
Buren
Deemed
Incomplete on 12/18/2019
10/28/2019 LL 19-01 Boyes and
Sons
Lot Line
Adjustment
23173 Vista
Grande Way
Deemed
Incomplete on 1/14/2020
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
7/31/2020 LU 20-48 Michael Croy Patio Cover 22062 Tanager Street Approved
7/29/2020 LU 20-47 Sergio Pantoja Block Wall 22070 Tanager
Street
Approved
7/27/2020 LU 20-46 Christen Rosamilia POD 11867 Arlis Drive Approved
7/15/2020 LU 20-45 Gonzalo Aguayo Patio 22797 Wren Street Approved
7/14/2020 LU 20-44 Luis Macias Shed (8’ x12’) 22222 Van Buren Approved
7/14/2020 LU 20-43 Roger Miguel General Merchandise Business
22400 Barton Road Approved
7/9/2020 LU 20-42 Darin Parker Retaining Wall 22820 Finch Street Approved
7/8/2020 LU 20-41 Ernesto Ruiz Retaining Wall 12610 Jaden
Court
Approved
7/6/2020 LU 20-40 Gerardo Perez Retaining Wall 23000 Merle Court Approved
4/15/2019 LU 19-31 Ricky Komorida Café Lounge 22417 Barton Road Resubmittal received on 6/23/2020
Sign Application
Date Submitted Case No. Applicant Description Location Status
7/23/2020 TEMP SGN 20-10 Teresa Craig Estate Sale 22543 Vista Grande Way Approved
7/22/2020 TEMP SGN 20-09 Citrus Edge Realty Real Estate 510 Citrus Avenue Approved
BUILDING AND SAFETY DIVISION
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Building and Safety and Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections The Building and Safety Division is budgeted for one full time Permit Technician and one
full time Building Official. The Building Official position is currently being filled through a
contract with Interwest Consulting Group. These two positions constitute up to 240
monthly service hours.
Additionally, the Department budgets for plan checking and inspection services. Inspection services are conducted daily. The cost of these services is offset through the
collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 44 permits issued in July. Year to date a total of 44 permits have been issued with a total revenue of $17,704.08. In addition, a total number
of 50 customers were assisted at the Building & Safety counter for the month of July.
Monthly Revenue Year to Date Revenue
$17,704.08 $17,704.08
Permits Issued
Permit Activity -July 2020
Applications recv'd (32)Permits issued (25)
Permits final (17)Business Occupancies (1)
Expired Permits (1)
Permit Activity -Year to Date
Applications recv'd (45)Permits issued (44)
Permits final (32)Business Occupancies (1)
Expired Permits (1)
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Permits issued in July include, HVAC replacements, residential remodel, block walls, re-roofs, PV solar, patio covers, and a tenant improvement permit.
Permits consisted of both residential and commercial permits including electrical improvements to an apparel printing business for American Warrior LLC.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-July 2020
(N) SFR (1)Block Wall (3)Reroofs (17)
Water Heater / Plumbing (3)HVAC Mechanical (8)Solar (4)
Panel Upgrades / Electrical (2)Patio Covers (1)Res. Alteration / Addition (4)
Demolition (1)
Residential Permits Issued-Year to Date FY 2020-2021
SFR New (1)Block Walls / Retaining Walls (3)Reroofs (17)
Water Heater / Plumbing (3)HVAC Mechanical (8)Solar (4)
Panel Upgrades / Electrical (2)Patio Covers (1)Residential Alteration / Repair (4)
Pools/Spa (0)Grading (0)
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Inspections
A total of 71 inspections were conducted in July, with 33 of them being final inspections.
Major Projects Under Construction
Commercial Permits Issued -Year to Date FY 2020-21
Commercial Tenant Improvement (0)
Signs (0)
Electrical (1)
Demolition (0)
0
10
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30
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50
60
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BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Major projects under construction include construction of 17 lots for Crestwood Communities’ Tract 18071 and parking lot upgrades to a commercial center.
Other ongoing projects also include interior tenant improvements for La Michoacana ice cream shop, construction of a new single-family residence on La Cadena Dr. and construction of a new single-family residence on Westwood St.
Project Description/Location Status
Aegis Builders, Inc.
12382 – 12485 Tesoro Ct. New 17 SFR Aegis Project Electric/Gas Meters Inspected & Released
I-215 Interchange Project
Reconstruction of I-215 and Barton Road
Interchange
Under Construction
Tim Boyes, Vista Grande Way
Parcel Map 16945 – Street Improvement Project & Rough Grading (Vista Grande Way) Grading pre-construction meeting held in June 2019.
Crestwood Communities
Tract 18071 – Rough grading and construction of 17 single family residences w/ new block walls
Under Construction – Electrical & Gas Services Released
Anel Aguayo – 12040 La Cadena Dr.
12040 La Cadena Dr. – Precise grading for new single-family residence Sheath/Shear inspection complete
Frank Randall 23400 Westwood St.
23400 Westwood St. – Precise grading & new single-family residence Under Construction
Fredy Andres – 22485 Barton Rd. 22485 Barton Rd. – Tenant Improvement for La Michoacana ice cream shop Under Construction
Plan Checking Activity
For July 2020, a total number of eleven plans were submitted for review and re-submittal. Plans submitted include demolition of a patio cover, room addition, PV solar, residential remodel, and grading for RV parking.
Project Description/Location Status
Tim Boyes, Vista Grande Way
Parcel Map 16945 – Precise grading for (1) lot / (N) SFR In Plan Check – (N) SFR and precise grading plans issued corrections
Richardson’s RV – 12438 Michigan St
12438 Michigan St. – Precise grading for RV parking lot In Plan Check – Precise grading plans issued corrections Jonathon Weber – 22172 Barton Rd.
22172 Barton Rd. – Grading & Plans for (N) 2,195 sq. ft. Taco Bell restaurant In Plan Check – Provided 1st set of corrections to applicant
Paul Tickner – 22633 Palm Ave.
22633 Palm Ave. – Interior remodel of commercial kitchen for Azure Hills Church In Plan Check – Provided 1st set of corrections to applicant Komos Café – 22417 Barton Rd.
22417 Barton Rd. – Tenant Improvement for Komos Café In Plan Check – Under review
Gerardo Perez – 23000 Merle Ct.
23000 Merle Ct. – New 440 sq. ft. room addition In Plan Check – Under
review
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Public Works Encroachment Permits Thirteen Public Works/Encroachment Permit applications were taken in for the month of July. Eleven permits were issued for the month, which includes applications that were received in the previous month.
0
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SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, a 20-hour Specialist, and a full-
time Office Specialist. On-call coverage is provided to handle after hour emergency
animal control calls.
The City is divided into seven zones, including commercial centers, and the zones are
inspected on a continual rotating basis over a two-week period. A set route is driven each
day in addition to the zones. The route includes Mount Vernon Avenue, Main Street,
Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van
Buren Street.
Activity Summary for Code Enforcement
Code Enforcement had 72 cases carried over from the previous month, 77 new cases opened, and 33 cases were closed. The Division closed out June with 67 open cases. The chart below demonstrates a breakdown of Code cases by detailing how many cases
were carried over from the previous month, opened, closed, and still being addressed.
72
83
77
70
33
66
67
71
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
MAY
JUN
2020/2021 CODE CASES
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
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The following table shows the number of inspections conducted, the number of citations, and corrective notices issued. In February, rental property inspections had begun and
there has been an increase of inspections and notices issued.
Jul Aug Sep Oct Nov Dec
Inspections
Conducted 61
Notice of Corrections
Issued 41
Notice of Violations
Issued 24
Citations Issued 7
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to Burrtec, or homelessness on public property referred Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and conducts zone inspections and scheduled re-inspections. Weekend code enforcement also handles code violations such as unpermitted yard sales, open house signs, and
parking violations. The table below demonstrates weekend code enforcement activities
by type for this fiscal year.
*Parking violations include citations issued by our on-duty Sheriffs Officer in addition to the Weekend Code Enforcement Specialist.
Parking Citations:
3 1
10
6
21
11
JULY AUG SEP
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs Open house and other signs
Illegal Dumping Follow-up inspections Parking violations
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In July, 295 vehicle related citations were issued; 219 of the citations issued were related to street sweeping enforcement. Street Sweeping in residential areas occurs on
the first, second, and third Thursdays of each month.
As of June 4th, Code Enforcement has resumed issuing street sweeping citations for
vehicles parked on the street during street sweeping hours which was paused due to COVID-19.
Other parking citations include expired registration, parking on unpaved surfaces, and
commercial vehicles in residential areas. Parking citations are issued by Code
Enforcement Staff, as well as Sheriff Deputies.
Graffiti/Illegal Dumping
There were 7 cases of illegal dumping and 3 cases of graffiti reported in July. All cases
216 204
0
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Jul Aug Sep
Parking Facing Wrong Direction 8 5
Vehicles Blocking Sidewalk/Driveway 14 12
Other Parking Violations 8 6
Expired Registration/Missing plates or
tabs 21 3
Commercial Vehicle Violations 3 0
Recreational Vehicle Violations 8 1
Vehicles on Unpaved Surface 2 0
72 Hour Parking Warning/Cite 15 5
0
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40
50
60
70
80
90
Other Parking Citations 2019/2020
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have been resolved.
Civic Live
There were 13 complaints received via Civic Live in July 2020 generally pertaining to property maintenance, overgrown vegetation, and vehicle issues. 5 cases have been
resolved and 8 cases are still being worked by Code Enforcement.
Non-Owner Occupied/Rental Property Program There are approximately 381 properties in the Program, consisting of both single-family
units and multiple family units (i.e. apartments, duplexes, and triplexes). Eighty-one properties are enrolled in the Good Landlord/Tenant Program signifying they have kept well-maintained properties and have passed inspections for three consecutive years. Property owners in the Good Landlord Program also receive reduced inspection fees
and windshield inspections. 336 properties have paid their annual fee as of the end of
June. In November, Code Enforcement issued annual Non-owner Occupied/Rental renewal notices for all properties enrolled in our program. Renewal fees are due at the end of
January. In addition, notices to prospective rental properties have been issued to
properties listed as non-owner occupied and not currently enrolled in our program to verify the status of the property.
Animal Control Services
With the implementation of Animal Control Services, the City has instituted the practice of first making every effort to return stray dogs to its owner, by checking it for tags or microchip. If the owner cannot be identified, the City will place a photograph of the
impounded animal on the City’s Facebook page so that owners can reclaim their pet.
Animal Control is also working to identify animals via Facebook who have been sent to the animal shelter and have since been returned to their owner so their status can be updated for the public. If the dog is unlicensed the owner will be given a citation, but the fine is dismissed if the dog is licensed within 7 days.
Animal Control has begun accepting owner surrendered animal at a cost of $40 (exact cash only) if they are turned down by a shelter and/or must provide proof of license, rabies vaccinations, or vet bills by the resident so ownership can be confirmed.
Riverside County Animal Shelter is a month behind on stats.
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Animal Control Officer Investigations Jul Aug Sep
Barking Complaints 1 Unlicensed Dogs 2 Loose Dogs 1
Loose Dogs Returned to Owner 0
Animal Welfare Check 3
Dead Animals 14
Bites 0
Other (unfounded, wildlife, etc.) 2
0
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JUL AUG SEP
1
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Animal Control Investigations
Barking Complaints Unlicensed Dogs
Loose Dogs Loose Dogs Returned to Owner
Animal Welfare Check Dead Animals
Bites Other (unfounded, wildlife, etc.)
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Dog Licensing Revenue
Dog licensing revenue in fiscal year 2019-2020 totaled $11,792.50 and revenue for the
current calendar year is $9,198. Jul Aug Sep Over the Counter Dog License Revenue $ 503.00
Jul Aug Sep
Online Dog License
Revenue $ 253.00
Jul Aug Sep
$503.00
$-
$100.00
$200.00
$300.00
$400.00
$500.00
$600.00
Jul Aug Sep
2020-2021 Dog License Revenue
(Over the Counter)
$253.00
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
Jul Aug Sep
2020-2021 Dog License Revenue
(Online)
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Combined Dog License Revenue $ 756.00
$756.00
$-
$100.00
$200.00
$300.00
$400.00
$500.00
$600.00
$700.00
$800.00
Jul Aug Sep
2020-2021 Combined Dog License Revenue
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PUBLIC WORKS DIVISION
Work Release Hours
Maintenance was supplemented by 147 work releases hours during the month of July.
JULY 2020
REQUEST RECEIVED
THIS MONTH
REQUEST RESOLVED
THIS MONTH REQUEST IN PROCESS
CIVICLIVE WORK ORDERS ONLY 42 35 7
REQUEST ROLLOVER FROM PREVIOUS
MONTHS 31
TOTAL WORK ORDERS TO BE COMPLETED 38
July 2020 (42 work orders)
# Status Open Date Resolved Date Type
338023 referred 07/02/2020 15:07 -- Overgrown Grass / Weeds
338083 referred 07/02/2020 16:44 -- Sidewalk Issues
338747 resolved 07/04/2020 14:37 07/08/2020 Illegal Dumping
338755 resolved 07/04/2020 14:45 07/13/2020 Graffiti
339321 resolved 07/06/2020 06:32 07/13/2020 Street Sign issues
339770 resolved 07/06/2020 11:37 07/22/2020 Street Sign issues
340555 received 07/07/2020 09:37 -- Issue with Park/Facility Equipment
343828 resolved 07/12/2020 13:34 07/14/2020 Illegal Dumping
343827 resolved 07/12/2020 13:34 07/22/2020 Illegal Dumping
344491 resolved 07/13/2020 11:13 07/14/2020 Graffiti
344601 resolved 07/13/2020 12:38 07/13/2020 Issue with Park/Facility Equipment
345072 resolved 07/14/2020 07:35 07/15/2020 Issue with Park/Facility Equipment
345181 received 07/14/2020 08:57 -- Street Sign issues
345452 resolved 07/14/2020 11:34 07/15/2020 Other
345457 received 07/14/2020 11:39 -- Overgrown Grass / Weeds
345960 resolved 07/15/2020 06:52 07/22/2020 Overgrown Grass / Weeds
346034 received 07/15/2020 07:55 -- Overgrown Grass / Weeds
346295 resolved 07/15/2020 11:57 07/15/2020 Property Maintenance
CICIVIC LIVE MONTHLY STATS
CITY OF GRAND TERRACE
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347210 resolved 07/16/2020 13:48 07/28/2020 Pothole
348416 resolved 07/19/2020 12:26 08/13/2020 Overgrown Grass / Weeds
348456 resolved 07/19/2020 14:04 07/28/2020 Pothole
349140 resolved 07/20/2020 13:08 07/21/2020 Water Leak Issue
349693 resolved 07/21/2020 09:44 07/22/2020 Graffiti
349700 resolved 07/21/2020 09:46 07/27/2020 Overgrown Grass / Weeds
349708 resolved 07/21/2020 09:48 07/29/2020 Water Leak Issue
349705 resolved 07/21/2020 09:48 07/27/2020 Illegal Dumping
350856 resolved 07/22/2020 13:18 07/31/2020 Street Sign issues
351389 resolved 07/23/2020 10:04 07/29/2020 Water Leak Issue
351393 resolved 07/23/2020 10:05 07/23/2020 Property Maintenance
351398 resolved 07/23/2020 10:09 07/24/2020 Illegal Dumping
351402 resolved 07/23/2020 10:10 07/29/2020 Pothole
352184 resolved 07/24/2020 12:09 07/29/2020 Water Leak Issue
352187 resolved 07/24/2020 12:12 07/28/2020 Pothole
352191 resolved 07/24/2020 12:15 07/31/2020 Water Leak Issue
353970 resolved 07/28/2020 06:06 07/29/2020 Overgrown Grass / Weeds
355177 received 07/29/2020 10:39 -- Other
356915 resolved 07/31/2020 13:04 08/10/2020 Issue with Park/Facility Equipment
356918 resolved 07/31/2020 13:05 08/05/2020 Drainage Issues
356920 resolved 07/31/2020 13:06 08/10/2020 Issue with Park/Facility Equipment
356928 resolved 07/31/2020 13:20 08/05/2020 Water Leak Issue
356931 resolved 07/31/2020 13:29 08/05/2020 Drainage Issues
356934 resolved 07/31/2020 13:30 08/05/2020 Property Maintenance
Potholes
Drainage Issues
5%
Illegal
Dumping
12%
Internal Event Set-
up/BreakDowns
0%
INTERNAL-General
Office
0%
Internal Issue with
Park/Facility Equipment
0%
Sidewalk Issues
2%
Issue with Park/Facility
Equipment
12%
Overgrown Grass /
Weeds
17%
Pothole
10%
Tree Issues
0%
Street
Sign
Issues
10%
Property Maintenance
7%
Internal Street Signs
Issues
0%
Other
5%
Graffiti
7%Water Leak
Issue
14%
JULY 2020
CIVIC LIVE WORK ORDERS
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The table below shows the potholes reported via Civic Live for the current calendar year.
It takes on average 9.38 days to have a pothole repaired. Factors that contribute to delays
are staffing issues, size of potholes, and readily available supplies dependent on the size of the pothole.
No. Location Date Reported Date Repaired Total Days
226532 Michigan St south of De Berry 1/2/2020 1/9/2020 7
226664 Pico between Michigan/Mt Vernon 1/3/2020 1/21/2020 18
229338 Michigan, De Berry, Mt Vernon 1/8/2020 1/9/2020 1
233311 12344 Whistler 1/16/2020 1/21/2020 5
233401 Barton Rd near dental clinic 1/16/2020 1/21/2020 5
236607 Barton Rd in front of Bank of America 1/16/2020 1/21/2020 5
239008 N Van Buren 1/28/2020 1/28/2020 0
239327 La Cadena/Litton #1land s/b 1/29/2020 1/30/2020 1
240840 Mt Vernon south of Van Buren 1/31/2020 2/3/2020 3
244003 21971 De Berry 2/6/2020 2/10/2020 4
248309 Rosedale from Saville to Palm s/b 2/13/2020 2/14/2020 1
256460 w/b Palm Ave 2/28/2020 3/3/2020 4
257513
s/b lane of Mt Vernon south of Barton
Rd 3/2/2020 3/3/2020 1
257546 w/b Westwood Ave 3/2/2020 3/3/2020 1
272187 Garden/Pico St 3/27/2020 3/31/2020 4
274101 Warbler/Thrush near gutter 3/31/2020 4/1/2020 1
287828 22430 Pico 4/27/2020 5/15/2020 18
290576 Palm and Observation (cross gutter) 5/1/2020 5/20/2020 19
290576 N Jensen and Palm 5/1/2020 5/20/2020 19
290576 Barton westbound before Colton city limits 5/1/2020 5/20/2020 19
290576 Mt Vernon north of Barton Rd 5/1/2020 5/20/2020 19
297007 SW Corner of Van Buren and Michigan 5/12/2020 5/15/2020 3
297248 22122 Deberry 5/12/2020 5/15/2020 3
300994 12043 Mt Vernon 5/19/2020 5/19/2020 0
290576 Michigan/ Mt Vernon East 5/1/2020 5/20/2020 19
290576 Michigan/ Mt Vernon West 5/1/2020 5/20/2020 19
290576 La Cadena n/b Palm/Litton 5/1/2020 5/20/2020 19
290576 La Cadena s/b Litton/Palm 5/1/2020 5/20/2020 19
290576 Michigan/ Pico (cross gutter) 5/1/2020 5/20/2020 19
290576 Barton (before Colton) Brudge (Tapout building) 5/1/2020 5/20/2020 19
309257 22522 Van Buren St 6/1/2020 6/2/2020 1
314635 11881 Mt Vernon 6/9/2020 7/13/2020 34
316125 22475 Raven Way 6/10/2020 6/16/2020 6
317516 23064 Barton Rd 6/12/2020 6/22/2020 10
317952 22576 Pico 6/13/2020 6/22/2020 9
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347210 22322 Van Buren 7/16/2020 7/28/2020 12
348456 22466 Van Buren 7/19/2020 7/28/2020 9
351402 Mt Vernon s/b #1 north of Van Buren 7/23/2020 7/29/2020 6
352187 Palm Ave past triangle 7/24/2020 7/28/2020 4
Park Shelter Reservations and Community Room Reservations
Park and Community Room reservations have been affected by COVID-19 and there has
been no use of either facility. Once reopening of City facilities has begun, we will resume taking reservations for the parks and Community Room.
Park Maintenance
Park Grass mowed Full-service planter
maintenance
Gopher service Restroom service (a.m.)
Trash receptacle
service
Richard Rollins Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full-service planter maintenance Trash service receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
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City of Grand Terrace
Public Works Department
Public Works
• Engineering
• Waste Generation Report
• Missed Pick-Up Report
• Public Works Administration
• CIP Contracts
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City of Grand Terrace Public Works Department
DATE: September 2, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Public Works Department
SUBJECT: JULY 2020-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public Works Maintenance Department. Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes for the administration, planning, programming, design, construction management, and construction of capital projects throughout the City. Grant funding (when available) are sought after to supplement project funding. The following table summarizes the current projects, status and associated funding source(s).
TOTALS: $11,957,000
Project Name Funds Status Fund Source(s)
Barton Bridge Replacement Project $ 3,500,000 Preliminary Design Started, technical studies started Fed, State, City
Commerce Way Extension $ 5,500,000 Completed Final Design of City Section, coordinating with developer on southern portion and grant funding
State, City
CIP Year 3 Street Slurry/Resurfacing combined with Year 4 $1,600,000 Assemble Bid Package, funding from LCC bond sale in July State, City
HSIP Cycle 8, Mt. Vernon Safety Project $350,000 Solar lights on back order, requesting remaining grant funds for add’l safety improvements
Federal Grant
HSIP Cycle 9 Guardrail Project $650,000 Prepared Preliminary Engineering Documents and requested proposals
Federal Grant
EV Charging Stations $180,000 Easement in process for SCE, equipment, submitted grant paperwork
MSRC, SCIP, AQMD Grants
Grand Terrace, north of Newport Ave. Rehabilitation and Resurfacing $60,000 Joint emergency project with SCE to rehabilitate and resurface street. Project started, expected completion Sept. 24, 2020
City
Preston Signal Modification $117,000 Project completed Final Payment and Notice of Completion Spring Mountain Ranch Fund, DIF and Insurance Settlement
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City of Grand Terrace Public Works Department
Waste Management Services
Burrtec Waste Industries Waste Generation Report: - Burrtec releases Waste Generation Reports two months following month of service.
- Year-to-Date (YTD) Summaries are also available
July 2020: Concise Waste Generation Report
(Unit of Measure: Tons)
Service Description Refuse Recycling E-Waste Green- waste Tires Tin/ White Scrap Metal Inert C&D Food Comm’l Select / Floor-sort
Total Tonnage Generated
Total Tonnage Generated by Category Residential 333.88 103.71 247.75 685.34
Christmas Tree
Bulky Item 10.22 0.35 3.06 13.63 698.97
Residential
Clean Up
Multi-Family 103.93 5.31 7.12 116.36 116.36
Multi-Family Commercial 115.30 7.16 2.96 0.32 0.81 0.37 2.29 129.21
School 41.81 12.45 54.26 183.47
Commercial
Roll off 32.80 32.80 32.80
Roll off Grand Total 637.94 128.63 0.35 257.83 0.32 3.06 0.81 0.37 2.29 1031.60
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Missed Pick-Up Report Date Reported Address Description Date Pick Up Completed
6/2/20 22399 Flamingo St Trash Bin MIssed 6/3/20 6/3/20 22970 Wren St Trash Bin Missed 6/3/20
6/3/20 22700 Raven Way Trash Bin Missed 6/3/20
6/4/20 22721 Palm Ave F Recycling Bin Missed 6/5/20 6/5/20 22482 De Soto St Trash Bin Missed 6/5/20
6/9/20 12043 Rosedale Ave Trash Bin Missed 6/9/20 6/10/20 22753 La Paix St Trash Bin Missed 6/10/20
6/10/20 22533 Barton Rd Trash Bin Missed 6/12/20 6/11/20 22770 Miriam Way Trash Bin Missed 6/12/20
6/15/20 23099 Barton Rd Trash Bin Missed 6/15/20
6/17/20 22730 Cardinal St Trash Bin Missed 6/17/20 6/23/20 22316 Blue Lupine Cir Green Waste Bin Missed 6/23/20
6/23/20 12040 Rosedale Ave Trash Bin Missed 6/23/20 6/23/20 22315 Blue Lupine Cir Trash Bin Missed 6/23/20
6/23/20 22077 Barton Rd B Trash Bin Missed 6/23/20 6/26/20 12040 Rosedale Ave Recycling Bin Missed 6/26/20
6/26/20 22901 Grand Terrace Rd Trash Bin Missed 6/26/20
6/26/20 22087 Barton Rd Trash Bin Missed 6/26/20 6/26/20 11663 Grand Terrace Ct Green Waste Bin Missed 6/26/20
6/30/20 22300 Barton Rd Trash Bin Missed 6/30/20 6/30/20 11958 Vivienda Ct Trash Bin MIssed 6/30/20
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City of Grand Terrace Public Works Department
Public Works Administration Contracts, Bids, Reports, Grants, Project Management & Events Contracts:
Public Works Services for FY 2020-21:
Contractor Name Service Contract Amount Remaining Balance as of JUL. 31, 2020 ACCO Engineered Systems HVAC Maintenance $22,850 $22,850
Albert A Webb Associates Commerce Way Final Design Southern Portion $170,880 $4,119
Clean Street Street Sweeping Services $54,508 $54,508
City of Colton Cooperative Agreement with Grand Terrace
Traffic Signal Maintenance for signal on Litton Avenue N/A N/A
EZ Sunnyday Landscape Landscape Maintenance $47,830 $47,830
Gopher Patrol Gopher Abatement Services $7,227 $7,227
Hardy and Harper, Inc Street Maintenance Services $75,000 $75,000
Interwest Consulting Group TKE Engineering, HR Green On-Call Public Works Inspection Services $40,000 $40,000
Interwest Consulting Group, TKE
Engineering, WIlldan Group
On-Call Engineering Services $50,000 $50,000
Interwest Consulting Group Interim Public Works Services $150,000 $150,000
Lynn Merrill
NPDES Services $10,000 $10,000
Moran Janitorial Services Janitorial Services for City Hall and City Parks $19,980 $19,980
San Bernardino County Dept of Public Works – Flood Control Flood Control Facilities $22,770 $22,770
San Bernardino County Fire Dept – Hazardous Material Household Hazardous Waste (HHW) Services $18,065 $18,065
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San Bernardino County Land Use Services Fire and Weed Hazard Abatement Services $13,526 $13,526
St. Francis Electric, LLC. Traffic Signal Maintenance Services $20,000 $20,000
County of Riverside TLMA Administration
Main Street Traffic Signal Maintenance Services $6,000 $6,000
West Coast Arborist 5 Year Tree Maintenance Program $38,560 ($192,802: 5-yr
term) $38,560 ($192,802:
5-yr term)
Western Exterminator Co. Pest Control Services $7,502 $7,502
Willdan Engineering Services (incl. Landscape and Lighting Assessment District) $7,000 (paid with Dev. fees) N/A (Developer Fee and LLMD Assess.)
TOTAL PUBLIC WORKS CONTRACT VALUE FOR FY 2019-20: $781,698 $614,937 balance
FY 2020-21 Capital Improvement Project Contracts
Contractor Name Service Contract Amount Contract Balance
TSR Construction and Inspection Mt. Vernon Safety Improvement $268,350 $268,350
Interwest Consulting Group Commerce Way Extension Real Estate & Engineering Services $360,005 $229,627
TOTAL CIP PROJECT CONTRACT VALUE FOR FY 2020-21 $628,355 $497,977
Bids: - N/A Major Reports: - Hearing for Placement of Assessments for Delinquent Refuse, Sewer & Rental Inspection Grants: - MSRC Funding for Clean Transportation Projects EV Chargers - HSIP – Highway Safety Improvement funding for Mt. Vernon Construction - HSIP – Guardrail Safety Project Project Management: - Senior Center ADA Door Installation - HSIP Cycle 9 Guardrail Project
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•Law Enforcement Services
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San Bernardino County
Sheriff’s Department
Services June 2020 July 2020
Officer Contact and Calls 1,408 1,291
Traffic Stops July 2020
Citations Issued 38
Calls to Dispatch June 2020 July 2020
Emergency 0 0
Priority 1 146 130
Priority 2 62 50
Priority 3 261 184
Priority 4 126 86
Totals 595 450
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
146 130
62 50
261
184
126
86
0
100
200
300
400
500
600
700
Jun-20 Jul-20
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
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Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
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City of Grand Terrace
Fire Department Incidents
07/01/20 – 07/31/20
Call Type Number of Calls
Carbon Monoxide Alarm 2
Fire – Commercial Structure 2
Fire – Vegetation 7
Fire – Improvement 3
Fire – Refuse 1
Fire – Residential Structure 2
Fire – Unknown Type 3
Fire – Vehicle 1
Hazardous Materials 1
Inside Investigation 2
Medical Aid 116
Move Up (Cover Engine into FS#23) 6
Outside Electrical Incident 1
Outside Investigation 1
Public Service 1
Residential Alarm 1
Traffic Collision Unknown Injuries 7
Page 59
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Traffic Collision Unknown Injuries - Freeway 1
Total Calls 158
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AGENDA REPORT
MEETING DATE: September 8, 2020 Council Item
TITLE: Review of Existing Park Improvements and New Park
Developments
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Review Existing Plans for Park Improvements and New Park
Developments and Provide Direction to Staff and Park and
Recreation Advisory Committee
2030 VISION STATEMENT
This staff report supports our 2030 Vision Statement: Grand Terrace is an exceptionally
safe and well managed City, known for its natural beauty and recreational opportunities;
a vibrant and diverse local economy; a place where residents enjoy an outstanding
quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
BACKGROUND:
On September 22, 2015, the City Council approved a professional services agreement
with MIG Consulting to assess the existing park system within the City of Grand Terrace
and work on the development of three new parks: The Dog Park, The Blue Mountain
Nature Trail and Skate Park (Attachment I). Over the years, the City made tremendous
progress on the development of new parks. The Dog Park officially opened in 2018,
and the City received over $1.7 million in Grant Funds to purchase and design an
official Blue Mountain Trail. The City also developed a concept for the skate park;
however, the City continues to search for a location for this facility. Additionally, the City
also partnered with the school district, which invested approximately $200,000 for
improvements on the middle soccer field next to Richard Rollins Park.
In 2018, the City Council created the Grand Terrace Parks and Recreation Advisory
Committee. The Committee has been on hiatus since February because of COVID-19;
however, the Committee will be holding its first regular meeting on September 10, 2020.
DISCUSSION:
The City of Grand Terrace’s Parks and Recreation Advisory Committee will start to
review and discuss the following Park and Recreation projects:
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Park Project Funding
Fitness Park
-Canopy to shield playground equipment
from the Sun.
-Replanting of plants and trees in the park
-Construction of Outdoor Classroom
-Camera to Observe Park
$300,000
Richard Rollins Park -Restriping of Parking Lot
-ADA Swing Placement
-Wi Fi Hotspot Pilot
$25,000
Veterans Freedom Park -Entry Way Sign
-Mural and Art in Public Places
-Wi Fi Hotspot Pilot
$15,000
Dog Park -Health and Education Program
-Annual Fundraiser for Endowment
-
($3,000)
Community Gardens -Community Garden Community Meeting
-Design of Community Garden
-Construction and Development
$600,000
Blue Mt. Trail -Community Meeting
-Final Design
-Acquisition of Property
$1,770,000
Funding for the projects listed above are primarily from competitive grants and an
agreement with a developer via a Community Benefits Agreement (Attachment II). The
City will receive an additional $185,000 from Prop 68 Per Capita Program for capital
outlay projects for recreational purposes, either by acquisition or development
(Attachment III) and staff is anticipating the Park and Recreations Advisory Committee
will conduct several community meetings within the next 60 days. Community
meetings will address:
Update on Blue Mountain Trail
Development of Citywide Community Garden Club
Staff will be returning to Council with recommendations from the Parks and Recreation
Advisory Committee as each project moves to the development and purchasing stage.
FISCAL IMPACT:
There will be no initial impact on the General Fund as most of the funding for the
projects are already committed or previously funded by the City Council with Non-
General Fund proceeds. The City currently has a balance in Fund 13; otherwise known
as Park Development Impact Fees of $286,000, of which $200,000 is earmarked as
matching funds for the Blue Mountain Trail Grant (Attachment IV).
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ATTACHMENTS:
• Attachment I - Existing Parks Assessment (PDF)
• Attachment II - Community Benefit Enhancements (PDF)
• Attachment III - Prop 68 Per Capita Program (PDF)
• Attachment IV - Park Development Impact Fees (PDF)
APPROVALS:
Debra Thomas Completed 09/02/2020 5:30 PM
Finance Completed 09/02/2020 5:40 PM
City Attorney Completed 09/02/2020 7:13 PM
City Manager Completed 09/02/2020 8:11 PM
City Council Pending 09/08/2020 6:00 PM
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AGENDA REPORT
MEETING DATE: September 8, 2020 Council Item
TITLE: Consideration for Use of Community Development Block
Grant COVID-19 Virus (CDBG-CV) Funds and Authorization
for Use of Those Funds
PRESENTED BY: Todd Nakasaki, Management Analyst
RECOMMENDATION: 1. Authorize Staff to update the application for CDBG-
Coronavirus (CV) Program Funding for Emergency
Rent/Mortgage and Utility Payment Assistance and Assisting
Homeless Placement in Safe Housing through partnerships
with Non-Profit Organizations; and
2. Approve the revenue and expenditure appropriations to
avail of CDBG-Coronavirus funding in the amount of
$100,000.
2030 VISION STATEMENT:
This staff report supports, in part, our Vision of a place where residents can enjoy
quality of life that fosters pride and an engaged community, in that the Community
Development Block Grant (CDBG) Program funds community programs that benefit and
protect Grand Terrace residents.
BACKGROUND:
The U. S. Department of Housing and Urban Development (HUD) released a special
allocation of Community Development Block Grant (CDBG) funds to San Bernardino
County as a preemptive means through prevention, preparation, and response to the
Coronavirus (COVID-19). This allocation was authorized by the Coronavirus Aid, Relief,
and Economic Security Act (CARES Act), which was signed by President Trump on
March 27, 2020, to respond to the growing effects of this historic public health
pandemic.
The City participates in the Federally funded CDBG Program as a cooperative city
administered program by the San Bernardino County Economic Development Agency
(County). The County’s targeted use of its CDBG- Coronavirus (CV) program is to
supports activities that prevent and/or respond to the spread of COVID-19 or other
infectious diseases and primarily benefit low- and moderate- income San Bernardino
County residents.
This Notice of Funding Availability (NOFA) notice will cover a two-year period beginning
June 1, 2020 and ending June 30, 2022. Final expenditure and performance data will be
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due to the County no later than June 10, 2022.
On May 12, 2020, the City Council approved staff’s recommendation to utilize eligible
CDBG-COVID funding of $100,000 to support of Food Bank Partnerships and additional
funding for the H.O.P.E. Program.
DISCUSSION:
Staff recently met with the County and learned that the County Sheriff’s H.O.P.E.
program is not eligible for funding under the CDBG-CV grant criteria because it is not
directly related to HUD’s mission of placing the affected homeless or transient
population within safe housing. Based on this discussion, the City, in coordination with
County Staff, identified two programs in addition to the previously recommended Food
Bank Partnerships that align with HUD’s mission and eligibility criteria for CDBG-CV
funding:
Food Bank Partnerships
The City of Grand Terrace has partnered with local church organizations to distribute
food, meals, and groceries to low/moderate income households including delivery of
meals to senior citizens that often depend on assisted care. These services are
essential for providing relief and assistance to those experiencing financial hardship
with basic nutritional needs.
Emergency Rent/Mortgage and Utility Payment Assistance
The City of Grand Terrace will institute a program to pay Rent/Mortgage Payments
and/or Utility Payments for low-income persons (that meet HUD’s eligibility
requirements) that have been negatively affected by COVID-19.
Assisting Homeless Placement in Safe Housing through Partnerships with Non-
Profit Organizations
The City of Grand Terrace will assist those who are already homeless and need to be
housed to prevent the spread of COVID-19 by partnering with non-profits to follow
through on getting them off the streets and into safe housing.
RECOMMENDATION:
Staff recommends that the City Council authorize staff to update the application for
CDBG- Coronavirus (CV) program funding for the Food Bank Partnership program,
Rent/Mortgage and Utility Payment Assistance, and Assisting Homeless Placement in
Safe Housing through partnerships with Non-Profit Organizations.
Table 1: CDBG-CV Funding Recommendations
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Priority Applicant Funding
Request
Recommended
Funding
1 Food Banks Partnerships $16,000 $16,000
2 Rental/Utility Assistance $54,000 $54,000
3 Homeless Placement $30,000 $30,000
Funding Recommendation $100,000
FISCAL IMPACT:
Approve the revenue and expense appropriations for the CDBG-Coronavirus funding as
shown in the table below:
Fund Category Proposed
Appropriation
REVENUE
92-XXX CDBG-Coronavirus Funding $100,000
Total Revenues $100,000
EXPENDITURE
92-370-250-001 Food Banks Partnerships $16,000
92-370-250-002 Rental/Utility Assistance $54,000
92-370-250-003 Homeless Placement $30,000
Total Expenditures $100,000
APPROVALS:
Todd Nakasaki Completed 09/02/2020 5:11 PM
Planning & Development Services Completed 09/02/2020 6:27 PM
Finance Completed 09/02/2020 6:31 PM
City Attorney Completed 09/02/2020 7:09 PM
City Manager Completed 09/02/2020 8:44 PM
City Council Pending 09/08/2020 6:00 PM
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AGENDA REPORT
MEETING DATE: September 8, 2020 Council Item
TITLE: Grand Terrace Small Business Storefront Assistance Grant
Program to Support Local Small Businesses and Distribution
of $35,000 in CARES Act Funds to Eligible Small
Businesses
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: 1. Approve Grand Terrace Small Business Storefront
Assistance Grant Program; and
2. Approve Distribution of Up To $35,000 in CARES Act
Funds to Eligible Small Businesses
2030 VISION STATEMENT:
This staff report supports 2030 Vison Goal #3 Promote Economic Development by
developing proactive economic development plan to attract new business and invest in
infrastructure needed to support business attraction and retention.
BACKGROUND:
On July 13, 2020, Governor Gavin Newsom ordered 29 counties on the state’s COVID-
19 watch list to close gyms, churches, offices, hair salons, indoor malls and other
businesses effective immediately, San Bernardino County is on the watch list, which
resulted in most nonessential small businesses to close their doors. The action halted
small business owners’ progress toward rebuilding their business. Small business
owners are now faced with continued basic expenses of owning a business (facility
costs) and the inability to operate to generate revenue to cover those basic expenses.
DISCUSSION:
To help small business owners mitigate the impacts of COVID-19, staff is
recommending the City Council implement a grant program to assist small businesses
to maintain their storefronts by providing grants to assist with payment of lease space.
Staff recommends the City Council of Grand Terrace commit $35,000 in COVID-19
funds to create the Grand Terrace Small Business Storefront Assistance Grant
Program. The objective of this program is to offer immediate financial assistance to
small businesses located in the City of Grand Terrace to aid in maintaining their
business space.
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Qualified small businesses with at least one and no more than 25 full-time nonessential
employees under the County of San Bernardino’s Public Health Department order dated
March 16, 2020 may receive a grant for up to $3,000. Grant funds can only be used to
cover lease payments for business premises (Attachment I) and grants will be awarded
on a first-come, first-serve basis for qualified applicants. Applicants must verify the
business was closed or limitations were placed on operations which resulted in a loss of
income due to COVID-19. Applicants must submit a current copy of their lease
agreement, which identifies the monthly lease amount.
To qualify for the Grand Terrace Small Business Storefront Assistance Grant Program:
1. Applicants must operate out of a physical commercial storefront within the City
limits of Grand Terrace.
2. Must have an active City of Grand Terrace Business License.
3. Be in good standing with the City (No Code Violations).
4. Businesses will be required to provide a current copy of a W-9.
If grant funding is awarded, funds may only be used for the applicant’s lease
payment(s). Businesses receiving funding are required to certify, via a written
statement, how many jobs were retained or how many months of lease payments for
the business premises were paid allowing the business to continue operations.
The City will only remit funds to a landlord identified within the lease agreement (note:
small businesses that own their own building can request mortgage assistance). The
City will not issue funds directly to applicants. Evidence provided must be to the
satisfaction of the City and the City reserves the right to audit the applicant’s books and
records for compliance with terms in the agreement.
Businesses can only receive funding if they participated in the County of San
Bernardino’s COVID-19 Compliance Business Partnership program (Attachment II)
which incorporates Federal and State guidance for operating their businesses (social
distancing, clean down procedures, limiting in-store occupancy, etc.). The program will
remain in effect during the City of Grand Terrace’s declared state of local emergency
and while funds are available. Applicants currently receiving any COVID-19 related
funding directly from the City of Grand Terrace are ineligible for Grand Terrace Small
Business Storefront Assistance Grant Program
FISCAL IMPACT:
There are a number of businesses in Grand Terrace that may apply for this program.
The overall cost of the program is $35,000. The program would be funded from COVID-
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19 funds received from the State of California. On July 28, 2020, the City Council
appropriated $153,425 for various COVID-19 related programs (Attachment III).
ATTACHMENTS:
• Attachment I - Rules for Business Assistance Lease Space Grant(PDF)
• Attachment II - COVID-Compliant Business Partnership Program(PDF)
• Attachment III - 07-28-2020 Staff Report (PDF)
APPROVALS:
G. Harold Duffey Completed 09/02/2020 11:10 AM
Finance Completed 09/02/2020 3:44 PM
City Attorney Completed 09/02/2020 7:00 PM
City Manager Completed 09/02/2020 8:10 PM
City Council Pending 09/08/2020 6:00 PM
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Grand Terrace Small
Business Storefront
Assistance Grant Program
Overview & Objectives
To mitigate the impact of COVID-19 on Grand Terrace small businesses and their
employees, the City of Grand Terrace has committed up to $35,000 in one-time funds to
create the Grand Terrace Small Business Storefront Assistance Grant Program. The
objective of this program is to offer immediate financial assistance to small businesses
located in the City of Grand Terrace to aid in maintaining their business place of work.
Program Overview
1. Grants of $3,000 for qualified small businesses with at least one and no more than
25 full-time employees that have been deemed non-essential under the County of
San Bernardino’s Public Health Department order dated March 16, 2020.
2. Grant funds may only be used to cover lease payments for business premises.
3. Grants will be awarded on a first-come, first-serve basis for qualified applicants.
4. Grant was designed to assist businesses that were forced to close operations
because of COVID-19 or where state regulations severely limited their ability to
operate a full capacity.
Eligibility Requirements
• For a $3,000 grant award, applicants must be a small business with at least one
and no more than 25 full-time employees that has been deemed non-essential
under the County of San Bernardino’s Public Health Department order dated
March 16, 2020
• Applicants must verify the business has experienced a loss of income due to
COVID-19 by completing the Estimated Disaster Economic Injury Worksheet.
• Applicants must submit a current copy of its W-9 form.
• Applicants must operate out of a physical commercial storefront within the city
limits of Grand Terrace.
• Applicants must have an active City of Grand Terrace Business License.
• Applicants must be in good standing with the City.
• Applicants who are involved or have been involved in legal or financial issues may
not qualify.
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Grand Terrace Small
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Assistance Grant Program
• Applicants must have been in operation in the City of Grand Terrace for at least
one year as of March 1, 2020.
• PLEASE NOTE: Chains (national or local with 3 or more locations) will not be
eligible for award. Application and Funding Process:
Application and Funding Process:
1. Grant applications can be accessed by visiting City Hall
a. Businesses will be required to complete the “Estimated Disaster Economic
Injury Worksheet” that documents current or forecasted estimates of
economic impact.
b. Businesses forced to discontinue operations can request funding for lease
payments for each month they were forced to close (up to $3,000). If
applicant paid lease during closure and was unable to operate, applicant
should estimate their reopening costs and request assistance for future
lease payments.
c. Businesses will be required to provide a current copy of a W-9. c. Non-
profits will be required to submit proof of non-profit status.
d. Reimbursements for lease payments will be based on leases in effect March
1, 2020. Reimbursements to supplement negotiated discounts will not be
allowed,
2. If application is found complete, application will be reviewed for eligibility and
applicants will receive a notice of award within a target of one to two weeks
following submission.
a. In all cases, the City reserves the right to reject all applications in the event
the City identifies a potential conflict of interest or the appearance of a
conflict of interest.
b. Submission of an application in no way obligates the City to award a grant
and the City reserves the right to reject any or all applications, wholly or in
part, at any time, without penalty.
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Grand Terrace Small
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3. Awards will be made on a first come, first served basis.
4. If awarded, the application becomes a binding contract between the applicant and
the City of Grand Terrace.
5. If awarded, funds will only be distributed to Small Business owner’s landlord as
lease payment(s).
6. Businesses receiving funding are required to:
a. Certify via a written statement how many jobs were retained or how many
months of lease payments for the business premises were paid allowing the
business to continue operations.
b. The City reserves the right to audit the applicant’s books and records for
compliance with terms in the agreement. Small Business Assistance Grant
Program
7. Businesses receiving funding are encouraged to:
a. If applicable, adopt Federal and State guidance for operating their
businesses (social distancing, clean down procedures, limiting in-store
occupancy, etc.).
b. If applicable, prioritize delivery of food and services to seniors and
economically vulnerable populations.
8. Grant funds will be issued upon execution of the agreement.
9. Applicants must be a participant in the County of San Bernardino’s COVID
Compliance Business Partnership program.
10. The program will remain in effect during the City of Grand Terrace’s declared state
of local emergency and while funds are available.
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AGENDA REPORT
MEETING DATE: July 28, 2020 Council Item
TITLE: Accept CARES Act Funding of $153,425 and Authorize
Expenditures of Said Funding for COVID Related Purposes
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: 1. Receive the City’s share of CARES Act funding of
$153,425; and
2. Approve the revenue and expenditure appropriations to
avail of these funds in order to cover expenditures in
response to COVID-19.
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensuring Fiscal Viability by commitment to a
balanced budget by identifying additional revenue sources and ensure appropriate cost
recovery for services.
BACKGROUND:
Governor Newsom signed the 2020-21 state budget, directing the State to distribute its
$9.5 billion Coronavirus Relief Funds provided under the Coronavirus Aid, Relief, and
Economic Security (CARES) Acts. The CARES Act is a $3.3 trillion economic stimulus
bill passed by the U.S. Congress and signed into law by President Trump, in response
to the economic fallout of the COVID-19 pandemic.
Of the $9.5 billion, $500 million will be disbursed to cities and $1.3 billion to counties.
The funding can be used to cover expenditures in response to COVID-19, including the
FEMA Public Assistance non-federal cost share.
The $500 million disbursement for cities will be divided into two subsections based on
population:
✓ $225 million will be allocated to cities with populations greater than 300,000
(provided they did not receive a direct allocation from the federal CARES Act).
✓ $275 million will be provided to cities with populations less than 300,000, and no
city will receive less than $50,000.
Allocations will be based on population and recipients are “encouraged to prioritize
these funds to support efforts by counties and Continuums of Care to address the
impact of the COVID-19 pandemic on people experiencing homelessness.”
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Funding is contingent on adherence to federal guidance, the state’s stay-at-home
orders, and other health requirements as directed in executive orders, statutes, and all
State Department of Public Health orders, directives, and guidance issued in response
to the COVID-19 pandemic.”
DISCUSSION:
The Department of Finance has issued an application for cities to receive their direct
allocation from the approved $500 million of city CARES Act funding. The funds are to
be used for responses to the coronavirus. The calculation for cities less than 300,000 is
approximately $12 per resident. Based on this formula, Grand Terrace is set to receive
$153,425.
The State’s action to distribute a portion of its CARES ACT funding to cities left out of
the initial federal distribution because of population criteria, is a welcome relief to cities
fighting to slow the spread of COVID-19 throughout the County. While the City relies on
various County and State agencies to provide valuable information to allow managers to
make important local decisions, the CARES ACT Funding will afford the City an
opportunity to assist our local businesses with resources to address the ever changing
environment associated with the COVID-19 Virus.
Subdivision (d) of Control Section 11.90 of the Budget Act of 2020 requires that the
funds be used to support programs, activities and expenses that promote public health
and safety in response to the COVID-19 public health emergency, which may include,
but is not limited to:
• Local public safety, including implementation of social distancing guidelines in
public facilities;
• Local public health, including testing and contact tracing;
• Services for vulnerable populations, including increase caseload;
• K-12 learning loss mitigation;
• Public health, behavioral health and health and human services;
• To offset or reduce General Fund appropriations in the 2019-20 and 2020-21
fiscal years that were incurred to support COVID-19 responses.
Staff recommends the City Council prioritize the use of CARES ACT Funding from the
State of California to the City of Grand Terrace in the following manner:
Category Value
Economic Development $35,000
Local Business Assistance $50,000
Reimbursements $48,000
Rapid Quarterly Testing of Staff $15,000
Public Education and Community Outreach $5,000
Total $153,000
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The allocation of CARES ACT Funding into these categories will assist the City with:
a. Moving developments forward that were impacted or stalled because of COVID-
19;
b. Small Businesses programs to allow small business to remain open within a
changing business climate;
c. Keeping City Hall open for business by providing Rapid Testing on a quarterly
bases for City Hall staff and policy makers;
d. Reimbursements for action taken during the COVId-19 epidemic;
e. Continues to inform public of the every changing COVID-19 regulations.
The CARES ACT Funding must be used for COVID-19 related expenses between
March – October of 2020.
Staff has attached the City Funding Table to show Grand Terrace’s allocation.
FISCAL IMPACT:
Approve the revenue and expenditure appropriations as shown in the table below:
Fund Category Proposed
Appropriation
REVENUE
90-XXX Cares Act Funding $153,425
Total Revenues $153,425
EXPENDITURE
90-120-250-001 Economic Development $35,000
90-120-250-002 Local Business Assistance $50,000
90-120-250-003 Reimbursements $48,000
90-120-250-004 Rapid Quarterly Testing of Staff $15,000
90-120-250-005 Public Education and Community
Outreach
$5,000
Total Expenditures $153,000
Net (Revenue Less Expense) $425
ATTACHMENTS:
• CARES Act City Funding Table (PDF)
APPROVALS:
Cynthia A. Fortune Completed 07/23/2020 4:52 PM
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Finance Completed 07/23/2020 4:53 PM
City Attorney Completed 07/23/2020 5:35 PM
City Manager Completed 07/23/2020 6:02 PM
City Council Completed 07/28/2020 6:00 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Wilson, Robles, Hussey, Allen
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