01/26/2021CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● JANUARY 26, 2021
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
PUBLIC ADVISORY: THE COUNCIL CHAMBER IS NOW OPEN TO THE PUBLIC!!
Beginning June 15, 2020, the City of Grand Terrace will reopen its public meetings. Therefore, the regular meeting of
the City Council for January 26, 2021 is now open to the public. Please be advised that face masks are required,
social distancing will be practiced, and occupancy limits will be enforced.
Please note that Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020,
the regular meeting of the City Council for January 26, 2021 will also be conducted telephonically through Zoom and
broadcast live on the City’s website.
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter
within its jurisdiction. If you wish to address the City Council, you are invited to complete a speaker card located at
the entrance and provide to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and
each person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing
the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak:
1-669-900-9128
Enter Meeting ID: 838 6031 0158
Password: 462881
The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-
ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please
submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at
(909) 824-6621 x230 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment period, please
indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments
that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during
regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda
items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-
ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours.
In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of
the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later
requests will be accommodated to the extent feasible.
Agenda Grand Terrace City Council January 26, 2021
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Jeff Allen
A. SPECIAL PRESENTATIONS
Presentation of Proclamation to California State Assembly Majority Leader, Eloise
Gómez-Reyes.
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 01/12/2021
RECOMMENDATION:
Approve the Regular Meeting Minutes of January 12, 2021.
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council January 26, 2021
City of Grand Terrace Page 3
3. November 19, 2020 Parks & Recreation Advisory Committee Meeting Minutes
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY CLERK
4. Approval of the December Check Register in the Amount of $832,352.95
RECOMMENDATION:
Approve the Check Register No. 12312020 in the amount of $832,352.95 as submitted,
for the period ending December 31, 2020.
DEPARTMENT: FINANCE
5. City Department Monthly Activity Report - November 2020
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
6. Approve Amended and Restated Agreements with KTUA in Order to Continue Services
with KTUA for the Completion of the Barton Road Streetscape Master Plan and
Michigan Street Walkability Plan
RECOMMENDATION:
1. Approve the attached amended and restated agreement with KTUA to continue
services with KTUA for the completion of the Barton Road Streetscape Master Plan
and direct the City Manager to execute the agreement subject to the City Attorney
approval as to form; and
2. Approve the attached amended and restated agreement with KTUA to continue
services with KTUA for the completion of the Michigan Street Walkability Plan and
direct the City Manager to execute the agreement subject to the City Attorney
approval as to form.
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
Agenda Grand Terrace City Council January 26, 2021
City of Grand Terrace Page 4
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
7. Update City of Grand Terrace Legislative Platform for Assembly Member Reyes and
State Senator Leyva to Advance in California State Assembly and Senate
RECOMMENDATION:
Approve City of Grand Terrace's Legislative Platform for 2021; and Forward Platform to
Assembly Member Eloise Reyes' and State Senator Connie Leyva's Offices
DEPARTMENT: CITY MANAGER
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Doug Wilson
Council Member Sylvia Robles
Mayor Pro Tem Bill Hussey
Mayor Darcy McNaboe
J. CITY MANAGER COMMUNICATIONS
K. RECESS TO CLOSED SESSION
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Government
Code Section 54957.6
Title: City Manager
Agenda Grand Terrace City Council January 26, 2021
City of Grand Terrace Page 5
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, February 9, 2021 at
6:00 PM. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● JANUARY 12, 2021
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
January 12, 2021 at 6:00 p.m. and announced that this meeting would be closed in
memory of longtime resident and Former Mayor/Council Member, Byron Roger
Matteson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Doug Wilson.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Bill Hussey Mayor Pro Tem Present
Sylvia Robles Council Member Present
Doug Wilson Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Steven Weiss Planning & Development Services Director Present
Craig Bradshaw Interim Public Works Director Present
Cynthia A. Fortune Assistant City Manager Remote
A. SPECIAL PRESENTATIONS
City of Grand Terrace Traffic Statistics & Homeless Outreach Update presented by
Lieutenant Bryan Lane, San Bernardino County Sheriff's Department.
To view PowerPoint presentation, click here.
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
None.
C.2
Packet Pg. 6
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
J
a
n
1
2
,
2
0
2
1
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council January 12, 2021
City of Grand Terrace Page 2
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Mayor Pro Tem
AYES: McNaboe, Hussey, Robles, Wilson, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 12/08/2020
APPROVE REGULAR MEETING MINUTES OF DECEMBER 8, 2020
3. October 8, 2020 Parks & Recreation Advisory Committee Meeting Minutes
RECEIVE AND FILE.
4. Approval of the November 2020 Check Register in the Amount of $615,772.99
APPROVE THE CHECK REGISTER NO. 11302020 IN THE AMOUNT OF $615,772.99
AS SUBMITTED, FOR THE PERIOD ENDING NOVEMBER 30, 2020.
5. Grand Terrace/Mount Vernon Intersection Improvements Project, Accepting Such
Project as Complete, and Directing Staff to File a Notice of Completion
1. ACCEPT THE GRAND TERRACE/MOUNT VERNON INTERSECTION
IMPROVEMENTS PROJECT AS COMPLETE.
2. DIRECT CITY STAFF TO FILE/RECORD A NOTICE OF COMPLETION FOR THE
GRAND TERRACE/MOUNT VERNON INTERSECTION IMPROVEMENTS
PROJECT.
6. Approval and Adoption of Plans, Specifications, and Working Details for the 2020-21
Road Maintenance and Rehabilitation Project and Request for Authority to Advertise
and Solicit Bids Such Project
1. APPROVE AND ADOPT THE PLANS, SPECIFICATIONS, AND WORKING
DETAILS FOR THE 2020-21 ROAD MAINTENANCE AND REHABILITATION
PROJECT SUBJECT TO APPROVAL BY THE CITY ENGINEER.
2. AUTHORIZE STAFF TO ADVERTISE AND SOLICIT BIDS FOR THE 2020-21
ROAD MAINTENANCE AND REHABILITATION PROJECT BID PACKAGE.
D. PUBLIC COMMENT
Ben Eilenberg, Sunny Days, LLC is concerned that the Government Tort Claim that he
stated was recently submitted to the City is not on the agenda under Closed Session.
Juanita Odenbaugh, Grand Terrace thanked the City Council for its support for the
Grand Terrace High School Seniors 2021 Blue Mountain hike.
C.2
Packet Pg. 7
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
J
a
n
1
2
,
2
0
2
1
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council January 12, 2021
City of Grand Terrace Page 3
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS
7. Update on Barton Road Streetscape Master Plan & Request for Direction to Prepare
Appropriate Contract Documents to Continue Services with KTUA for the Barton Road
Streetscape Master Plan and Michigan Street Walkability Plan
Steve Weiss, Planning & Development Services Director gave a PowerPoint
presentation for this item.
Director Weiss introduced Jacob Leon, Project Manager with KTUA who gave an
additional PowerPoint presentation for this item.
1. RECEIVE AND FILE BARTON ROAD STREETSCAPE MASTER PLAN DESIGN
INFORMATION AS A PROGRESS UPDATE
2. IF THE CITY COUNCIL DESIRES TO CONTINUE WITH KTUA TO COMPLETE
SERVICES RELATING TO THE BARTON ROAD STREETSCAPE MASTER PLAN
AND MICHIGAN STREET WALKABILITY PLAN, DIRECT STAFF TO PREPARE
THE APPROPRIATE CONTRACT DOCUMENTS TO CONTINUE SUCH
SERVICES WITH KTUA AND TO BRING SUCH DOCUMENTS BACK TO THE
CITY COUNCIL FOR ITS APPROVAL AT A FUTURE MEETING.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Darcy McNaboe, Mayor
AYES: McNaboe, Hussey, Robles, Wilson, Allen
G. NEW BUSINESS
8. Approval of an Agreement Between The City of Grand Terrace and Moran Janitorial
Services, LLC for Facility Janitorial Services
Craig Bradshaw, Interim Director of Public Works gave the PowerPoint presentation for
this item.
1. APPROVE AN AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND
MORAN JANITORIAL SERVICES, LLC FOR FACILITY JANITORIAL SERVICES
IN SUBSTANTIALLY THE FORM AS ATTACHED FOR A TERM OF 3 YEARS
WITH 2 EXTENSIONS OF 1 YEAR EACH AT A MAXIMUM TOTAL ANNUAL
COST OF $25,020;
C.2
Packet Pg. 8
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
J
a
n
1
2
,
2
0
2
1
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council January 12, 2021
City of Grand Terrace Page 4
2. AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT SUBJECT TO CITY
ATTORNEY APPROVAL AS TO FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Bill Hussey, Mayor Pro Tem
AYES: McNaboe, Hussey, Robles, Wilson, Allen
9. Purchase and Installation of Park Shade Structures at Fitness Park though the
BuyBoard National Purchasing Cooperative
Craig Bradshaw, Interim Director of Public Works gave the PowerPoint presentation for
this item.
1. CONSIDER WAIVING THE CITY’S COMPETITIVE BIDDING PROCEDURES WITH
RESPECT TO THE PURCHASE OF SHADE STRUCTURES FROM SUPERIOR
RECREATIONAL PRODUCTS THROUGH THE BUYBOARD NATIONAL
COOPERATIVE; AND
2. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ELECTING TO JOIN THE BUYBOARD NATIONAL
PURCHASING COOPERATIVE AND APPROVING THE RELATED INTERLOCAL
PARTICIPATION AGREEMENT; AND
3. AUTHORIZE THE PURCHASE OF PARK SHADE STRUCTURES FROM
SUPERIOR RECREATIONAL PRODUCTS BY PURCHASE ORDER IN AN
AMOUNT OF $48,778.86 (WHICH INCLUDES A 10% DISCOUNT) FOR GRAND
TERRACE FITNESS PARK; AND
4. AUTHORIZE STAFF TO ADVERTISE THE GRAND TERRACE FITNESS PARK
SHADE PROJECT.
5. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPROVING AN EXPENDITURE OF BOND
PROCEEDS FOR THE PURCHASE AND INSTALLATION OF PARK SHADE
STRUCTURES AT THE GRAND TERRACE FITNESS PARK; AND;
6. APPROPRIATE $100,000 FROM THE GENERAL FUND 2011 BOND PROCEEDS
BALANCE TO ACCOUNT NO. 10-955-800-109 FOR THE PURCHASE AND
INSTALLATION OF PARK SHADE STRUCTURES AT THE GRAND TERRACE
FITNESS PARK.
RESULT: APPROVED [4 TO 1]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Mayor Pro Tem
AYES: Darcy McNaboe, Bill Hussey, Sylvia Robles, Jeff Allen
NAYS: Doug Wilson
10. Consideration of a Resolution Updating Permit Fees for Transportation and
Encroachment Permits Issued Pursuant to Chapters 12.08 and 12.20 of the Municipal
Code
Craig Bradshaw, Interim Director of Public Works gave the PowerPoint presentation for
this item.
C.2
Packet Pg. 9
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
J
a
n
1
2
,
2
0
2
1
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council January 12, 2021
City of Grand Terrace Page 5
ADOPT THE FOLLOWING RESOLUTION: “A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF GRAND TERRACE, CALIFORNIA, UPDATING THE FEES AND
RATES FOR THE CITY’S HAULING PERMIT, TRANSPORTATION PERMIT,
ENCROACHMENT PERMIT, AND MINOR ENCROACHMENT PERMIT, PURSUANT
TO GRAND TERRACE MUNICIPAL CODE SECTIONS 4.48.020, 4.48.030, AND
4.52.010, 12.08.050, 12.08.060, 12.08.080, 12.08.260, 12.20.070, 12.20.180”
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
1. Motion: Create Ad Hoc Committee for the Re-Location of Wild Burros
Requested by: Mayor Pro Tem Bill Hussey
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bill Hussey, Mayor Pro Tem
SECONDER: Darcy McNaboe, Mayor
AYES: McNaboe, Hussey, Robles, Wilson, Allen
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Nothing to Report.
Council Member Doug Wilson
Nothing to Report.
Council Member Sylvia Robles
Nothing to Report.
Mayor Pro Tem Bill Hussey
Nothing to Report.
Mayor Darcy McNaboe
On January 6, 2021, Mayor Darcy McNaboe attended the San Bernardino County
Transportation Authority’s Board of Directors meeting. To view report, click here.
C.2
Packet Pg. 10
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
J
a
n
1
2
,
2
0
2
1
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council January 12, 2021
City of Grand Terrace Page 6
J. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager gave a PowerPoint presentation for City Manager
Communications.
K. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the regular meeting of City Council at 8:35 p.m.
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Property: 22582 City Center Court (APN: 0277-161-30)
City negotiator: G. Harold Duffey, City Manager
Negotiating parties: San Bernardino County Fire Department
Under negotiation: Price and terms of payment
2. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code Section
54957.6
Agency Designated
Representatives: G. Harold Duffey, City Manager
Adrian R. Guerra, City Attorney
Colin Tanner, Deputy City Attorney
Unrepresented Employees: City Manager, Assistant City Manager, City
Clerk, Senior Civil Engineer, Director Planning
& Development Services, Management
Analyst, (Two Positions), Senior Accountant
(Two Positions), Finance/Accounting Manager,
Assistant Planner
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the regular meeting of City Council at 9:03 p.m.
REPORT OUT OF CLOSED SESSION
Agenda Item K.1 – Mayor McNaboe announced there was no reportable action.
Agenda Item K.2 – Mayor McNaboe announced there was no reportable action.
C.2
Packet Pg. 11
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
J
a
n
1
2
,
2
0
2
1
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council January 12, 2021
City of Grand Terrace Page 7
L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 9:06 p.m. in
memory of longtime resident and Former Mayor/Council Member Byron Roger
Matteson. The Next Regular City Council Meeting will be held on Tuesday, January 26,
2021 at 6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
C.2
Packet Pg. 12
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
J
a
n
1
2
,
2
0
2
1
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
AGENDA REPORT
MEETING DATE: January 26, 2021 Council Item
TITLE: November 19, 2020 Parks & Recreation Advisory Committee
Meeting Minutes
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report supports Goal #5, Engage in Proactive Communication.
BACKGROUND:
Beginning with the November 14, 2017 City Council meeting, the City Clerk was
directed by the City Manager to provide Council with a copy of the Planning
Commission, Historical & Cultural Activities Committee and Volunteer Emergency
Operations Committee minutes to keep Council up-to-date on those
Commission/Committee activities.
On January 16, 2018, the City Manager requested that the Parks & Recreation Advisory
Committee minutes be included in the Committee/Commission Report once that
advisory body begins its regular meetings. Pursuant to Health and Safety Code Section
34179(j), the Countywide Oversight Board was created and became effective on July 1,
2018 which has replaced the City’s Oversight Board. Therefore, no future Oversight
Board minutes will be included in this report going forward.
DISCUSSION:
Planning Commission / Site and Architectural Review Board – None.
Historical & Cultural Activities Committee – None.
On January 7, 2021, the Parks & Recreation Advisory Committee held its Regular
Meeting and approved the November 19, 2020 Special Meeting minutes. The minutes
for this meeting are included as an attachment to this report. The Parks & Recreation
Advisory Committee’s next Regular Meeting is scheduled for February 4, 2021.
FISCAL IMPACT:
None.
C.3
Packet Pg. 13
ATTACHMENTS:
• 11-19-2020 P&R Minutes (PDF)
APPROVALS:
Debra Thomas Completed 01/19/2021 4:23 PM
City Attorney Completed 01/20/2021 3:38 PM
Finance Completed 01/20/2021 4:28 PM
City Manager Completed 01/21/2021 10:22 AM
City Council Pending 01/26/2021 6:00 PM
C.3
Packet Pg. 14
CITY OF GRAND TERRACE
PARKS & RECREATION ADVISORY COMMITTEE
SPECIAL MEETING
November 19, 2020 -4:15 p.m.
City Hall Community Room -North
22795 Barton Road, Grand Terrace, CA 92313
MINUTES
CALL MEETING TO ORDER:
Chairman Brian Phelps convened the Regular Meeting of the Parks & Recreation Advisory
Committee at 4:15 p.m.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Committee Member Jeremy Rivera.
ROLL CALL:
Present: Committee Members Rivera, Reagan; Vice-Chair Firnkoess; Chairman Phelps
Absent: Committee Member Freund
1. Approve October 8, 2020 Regular Meeting Minutes
Committee Member Reagan, moved with a second from Vice-Chair Firnkoess to approve
the October 8, 2020 Regular Meeting minutes.
Ayes: Committee Members Rivera, Reagan; Vice chair Firnkoess; Chairman Phelps
Absent: Committee Member Freund
2. Public Comments
None.
3. Discussion: Parks & Recreation Projects
a. Art in Public Places
G. Harold Duffey, City Manager provided the Parks & Recreation Advisory
Committee with information from 2015 regarding Art in Public Places which
C.3.a
Packet Pg. 15
At
t
a
c
h
m
e
n
t
:
1
1
-
1
9
-
2
0
2
0
P
&
R
M
i
n
u
t
e
s
(
C
o
m
m
i
t
t
e
e
a
n
d
C
o
m
m
i
s
s
i
o
n
M
i
n
u
t
e
s
)
Agenda Parks & Recreation Advisory Committee November 19, 2020
resulted in the program being voluntary. City Manager Duffey asked the Committee
to review the information given to them and bring back ideas to present to the
Planning Commission to create a list. That list would then be presented to
developers to for voluntary implementation.
b. Community Garden
City Manager Duffey briefed the Committee on options for a meeting. The
Community Garden meeting, which was scheduled for November 13, 2020 is to be
rescheduled for some time in January 2021.
c. Blue Mountain Trail
Property owner is interested in the possible sale to the City a portion of the property
to access to the Blue Mountain Trail. The grant funds awarded for the Blue
Mountain Trail do not expire until 2023.
d. Gateway Specific Plan -Baseball and Community Park
City Manager Duffey provided the Committee with park plans from the developer.
The Committee suggested that the playground equipment have coverings installed
to deflect the heat. The Committee would also like to know what the distance is
from the baseball field to the parking lot, as well as the estimated time of
completion.
4. Committee Member Comments
Vice-Chair Firnkoess would like the City to provide a step and repeat backdrop, with
each of the Grand Terrace High School Seniors names, to use throughout the year at
various events before graduation.
City Manager Duffey suggested that the group apply for the City's Community Benefit
Fund grant to purchase the step and repeat backdrop.
Vice-Chair Firnkoess also requested that the City post the Grand Terrace High School
Senior photos on its Website, Facebook page and Channel 3 programming.
Vice-Chair Firnkoess had to depart the Committee meeting at 5: 10 p.m.
Chairman Phelps wanted to know if the City's parks would be closed soon due to the new
restrictions coming down from the State.
City Manager Duffey stated the park closures are in a holding pattern at this time.
5. Staff Comments
C.3.a
Packet Pg. 16
At
t
a
c
h
m
e
n
t
:
1
1
-
1
9
-
2
0
2
0
P
&
R
M
i
n
u
t
e
s
(
C
o
m
m
i
t
t
e
e
a
n
d
C
o
m
m
i
s
s
i
o
n
M
i
n
u
t
e
s
)
Agenda Parks & Recreation Advisory Committee November 19, 2020
None.
6. Adjournment
Chairman Phelps adjourned the Regular Meeting of the Parks & Recreation Advisory
Committee at 5:30 p.m.
Debra L. Thomas, Committee Secretary
Next Meeting Date:
December 10, 2020 @ 4:15 p.m.
C.3.a
Packet Pg. 17
At
t
a
c
h
m
e
n
t
:
1
1
-
1
9
-
2
0
2
0
P
&
R
M
i
n
u
t
e
s
(
C
o
m
m
i
t
t
e
e
a
n
d
C
o
m
m
i
s
s
i
o
n
M
i
n
u
t
e
s
)
AGENDA REPORT
MEETING DATE: January 26, 2021 Council Item
TITLE: Approval of the December Check Register in the Amount of
$832,352.95
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Approve the Check Register No. 12312020 in the amount of
$832,352.95 as submitted, for the period ending December
31, 2020.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register for the month of December 2020 has been prepared in accordance
with Government Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. The check registers list all payments made to vendors
and employee reimbursements during the month of December 2020.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $832,352.95 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of December
2020.
C.4
Packet Pg. 18
Payments larger than $10,000:
Check
No. Payee Description Amount
77770 HONEYWELL INTL CITYHALL HVAC (50%) - 1ST PYMT $133,850.00
77789 SB COUNTY SHERIFF DEC-2020 LAW ENFORCEMENT SERVICES $183,999.00
77799 ON SITE COMPUTING COVID-19 WiFi CONFIGURATION FOR PARKS $13,993.80
77800 VANCE
CORPORATION GRAND TERRACE RD EMERGENCY REPAIR $49,008.45
77801 ALESHIRE &
WYNDER OCT-2020 - NOV-2020 LEGAL SVCS $44,453.90
77807 HONEYWELL INTL CITYHALL HVAC (BALANCE) 2ND PYMT $140,350.00
77808 H R GREEN JUN-2020, JUL-2020, OCT-2020 MT VERNON
CORRIDOR IMP PROJECT $14,526.00
77818
STATE WTR
RESOURCES CTRL
BOARD
ANNUAL PERMIT FEES $11,840.00
77826 EVAN BROOKS
ASSOCIATES
JUN-2020 - OCT-2020 HIGHWAY SFTY IMP
GRANT MGMT SVCS $11,115.00
77834
RIVERSIDE
HIGHLAND WATER
CO
OCT-2020 - NOV-2020 WATER USAGE $13,180.79
77836 SB COUNTY SHERIFF JUL-2020 - SEP-2020 SHERIFF OVERTIME,
GAS & VEHICLE MAINT $35,684.90
77839 TYLER TECH (EDEN
FINANCIAL SYSTEM) JAN-2021 - DEC-2021 ANNUAL APPL SVCS $22,630.15
77843 SPECTRUM
ENTERPRISE COVID-19 WiFi INSTALLATION AT PARKS $21,781.21
TOTAL PAYMENTS LARGER THAN $10,000 $696,413.20
PAYROLL
Payroll costs for the month:
Pay Per. Period Start Period End Pay Date Amount
Dec-20
12 From 11/14/2020 to 11/27/2020 12/3/2020 $52,226.60
13 From 11/28/2020 to 12/11/2020 12/17/2020 $48,810.34
$101,036.94
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
C.4
Packet Pg. 19
Budget for Fiscal Year 2020-21 in the amount of:
Description Amount
Dec-20
Check Register $832,352.95
Payroll $101,036.94
$933,389.89
ATTACHMENTS:
• Check Register Account Index (PDF)
• December-2020 Check Register (PDF)
APPROVALS:
Cynthia A. Fortune Completed 01/20/2021 4:27 PM
Finance Completed 01/20/2021 4:27 PM
City Attorney Completed 01/20/2021 5:12 PM
City Manager Completed 01/21/2021 10:23 AM
City Council Pending 01/26/2021 6:00 PM
C.4
Packet Pg. 20
CITY OF GRAND TERRACE
FY2020-21
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
Darcy McNaboe, Mayor
Doug Wilson, Mayor Pro Tem
Sylvia Robles, Council Member
Bill Hussey, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.4.a
Packet Pg. 21
At
t
a
c
h
m
e
n
t
:
C
h
e
c
k
R
e
g
i
s
t
e
r
A
c
c
o
u
n
t
I
n
d
e
x
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING
19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT
36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT
45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES
46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES
47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE
48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING
49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES
50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS
52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS
61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES
62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING
63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS
64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE
65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES
66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE
67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION
68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM.
69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS
70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT
73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS
74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS
75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT
76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER
77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES
90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION
95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
City of Grand Terrace Check Register Index
C.4.a
Packet Pg. 22
At
t
a
c
h
m
e
n
t
:
C
h
e
c
k
R
e
g
i
s
t
e
r
A
c
c
o
u
n
t
I
n
d
e
x
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
CITY OF GRAND TERRACE
FY2020-21
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER
For the Period Ending December 31, 2020
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.4.b
Packet Pg. 23
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
R 10-200-08 230.00
230.00
230.00
77769 12/05/2020 CITY NEWSPAPER GROUP 33209 ORDINANCE #333 - 2ND READING 11/17/2020
Inv. Date Amount
P id
Check Total
77768 12/05/2020 JEFF ALLEN 11302020 REFUND OF OVERPAYMENT OF CANDIDATE STATE 11/30/2020
Check #Date Vendor Invoice Description
E 93-190-701-000-000 133,850.00
133,850.00
133,850.00
77771 12/05/2020 WILLIAM HUSSEY DEC-2020-BH HL DEC-2020-BH HLTH REIMB 12/01/2020
E 10-125-230-000-000 96.35
96.35
96.35
77770 12/05/2020 HONEYWELL INTERNATIONAL 5254095439 50% PAYMENT FOR CITY HALL HVAC SYSTEM 12/02/2020
77773 12/05/2020 JEFFREY MCCONNELL 11302020 REFUND OF OVERPAYMENT OF CANDIDATE STATE 11/30/2020
R 10-410-06 24.00
B 23-200-23-00 1.00
25.00
25.00
E 10-110-142-000-000 269.42
269.42
269.42
77772 12/05/2020 IPERMIT ERATERS B00-003-701 REFUND - 22551 CARDINAL ST 12/01/2020
E 74-707-250-010-000 4,377.96
4,377.96
4,377.96
77775 12/05/2020 MORAN JANITORIAL SERVICES LLC 1745 JULY 2020 JANITORIAL SERVICES 08/03/2020
R 10-200-08 230.00
230.00
230.00
77774 12/05/2020 LYNN MERRILL HSIP-21-1 AUGUST 2020 MT VERNON GUARDRAIL WORK 09/06/2020
E 10-195-245-000-000 565.00
E 10-450-245-000-000 1,100.00
1,665.00
C.4.b
Packet Pg. 24
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
E 10-195-245-000-000 565.00
E 10-450-245-000-000 1,100.00
1,665.00
1789 OCTOBER 2020 JANITORIAL SERVICES 11/03/2020
E 10-195-245-000-000 565.00
E 10-450-245-000-000 1,100.00
1,665.00
1772 SEPTEMBER 2020 JANITORIAL SERVICES 10/01/2020
1762 AUGUST 2020 JANITORIAL SERVICES 09/01/2020
77776 12/05/2020 OMNICAP Q420045 TABS ISSUE OF 2011A FINAL EXCESS EARNINGS RE 10/20/2020
E 10-195-245-000-000 565.00
E 10-450-245-000-000 1,100.00
1,665.00
8,325.00
E 10-195-245-000-000 565.00
E 10-450-245-000-000 1,100.00
1,665.00
1799 NOVEMBER 2020 JANITORIAL SERVICES 12/01/2020
E 10-120-265-000-000 5,990.00
5,990.00
5,990.00
77778 12/12/2020 A AND I REPROGRAPHICS CN00036093 COPY OF PLANS FOR RICHARD ROLLINS & VETERA 11/19/2020
E 33-300-250-000-000 4,000.00
4,000.00
4,000.00
77777 12/05/2020 SBCTA GA DUES 21-09 FY2020-21 GENERAL ASSESSMENT MEMBERSHIP 11/25/2020
R 10-420-10 97.00
97.00
97.00
E 10-125-210-000-000 86.68
86.68
86.68
77779 12/12/2020 FREDDY ALBERRE 12102020 REFUND FOR LAND USE APPLICATION - SMART TIM 12/10/2020
C.4.b
Packet Pg. 25
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
E 10-190-235-000-000 1,139.30
E 10-450-235-000-000 229.36
E 10-805-235-000-000 422.05
77780 12/12/2020 AT AND T DEC 2020 AT&T DEC 2020 AT&T 12/01/2020
E 10-190-235-000-000 1,340.56
1,340.56
1,340.56
77782 12/12/2020 DOCUSIGN INC Q-00510854 ANNUAL DIGITAL SIGNATURE SERVICE 10/30/2020
E 10-808-235-000-000 380.00
2,170.71
2,170.71
77781 12/12/2020 CENTURYLINK 171014751 NOV 2020 PHONE & INTERNET SERVICES 11/17/2020
E 10-120-250-000-000 8,950.00
8,950.00
8,950.00
77784 12/12/2020 EYEMED FIDELITY SECURITY LIFE 164578112 DEC EMPLOYEE PAID VISION INSURANCE 11/21/2020
E 10-125-250-000-000 2,984.00
2,984.00
2,984.00
77783 12/12/2020 EVAN BROOKS ASSOCIATES 20009-6 2020 GRANT WRITING FOR CALOES HAZARD MITIGA 09/18/2020
E 10-125-265-000-000 175.00
175.00
175.00
77786 12/12/2020 INTRADO INTERACTIVE SVCS CORP 128413 2020-21 SUPPORT & MAINTENANCE RENEWAL 11/17/2020
B 10-022-71-00 87.03
87.03
87.03
77785 12/12/2020 INTERNATIONAL INSTITUTE 2021 IIMC ANNU 2021 ANNUAL MEMBERSHIP FEE - DEBRA THOMAS 11/23/2020
E 10-120-210-000-000 2,500.00
2,500.00
2,500.00
C.4.b
Packet Pg. 26
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
138183841001
E 10-185-210-000-000 6.99
E 10-190-210-000-000 900.16
907.15
135936423001 ENVELOPES AND COPY PAPER 11/06/2020
77787 12/12/2020 OFFICE DEPOT 13586854001 KITCHEN SUPPLIES, TONER, AND LOG BOOK 11/06/2020
E 10-190-210-000-000 77.24
77.24
138097621001 WALL CALENDAR, DRY ERASEBOARD 11/19/2020
E 10-140-210-000-000 88.87
88.87
135944188001 FOAM AND HOT CUPS 11/10/2020
E 10-190-210-000-000 112.47
E 10-370-210-000-000 18.53
131.00
138183841002 2 - AUTOMATIC STAPLERS FOR FINANCE DEPT 11/20/2020
E 10-140-210-000-000 38.42
38.42
138151607001 CASIO CALCULATOR FOR FINANCE DEPARTMENT 11/18/2020
E 10-140-210-000-000 52.41
52.41
139167204001 DRY ERASE MARKERS, SCISSORS FOR FINANCE 11/24/2020
E 10-140-210-000-000 62.48
62.48
138941635001 MESH WALL FILES, VERTICLE BLACK DIVIDERS, HA 12/24/2020
3.52
1,413.79
77788 12/12/2020 ON SITE COMPUTING 54001487 JANUARY 2021 IT SERVICES 12/01/2020
E 10-190-210-000-000 16.99
16.99
HAND SANITIZER FOR FINANCE DEPARTMENT 11/18/2020
E 10-140-210-000-000 3.52
E 10-140-210-000-000 35.71
35.71
135872205001 COCOA KCUP 11/06/2020
E 10-380-250-000-000 5,434.00
5,434.00
5,434.00
C.4.b
Packet Pg. 27
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
183,999.00
183,999.00
77790 12/12/2020 SECURITY LINES US LLC 1695 SECURITY POD & CAMERAS FOR BARTON ROAD 09/09/2020
E 10-410-255-000-000 5,658.30
E 10-410-256-000-000 170,057.41
E 14-411-256-000-000 8,283.29
77789 12/12/2020 SB COUNTY SHERIFF 20155 DEC MONTHLY LAW ENFORCEMENT SERVICES 12/01/2020
E 10-450-238-000-000 1,419.60
E 16-510-238-000-000 511.58
E 26-604-238-000-000 52.72
E 10-172-238-000-000 102.71
E 10-175-238-000-000 102.71
E 10-190-238-000-000 3,393.37
E 16-510-236-000-000 9,697.50
9,697.50
9,697.50
77791 12/12/2020 SO CA EDISON COMPANY NOV 2020 EDISO NOV 2020 ENERGY USAGE 12/01/2020
77793 12/12/2020 SPARKLETTS 16179154 112120 NOV 2020 WATER FILTRATION SYSTEM RENTAL 11/21/2020
E 10-190-238-000-000 626.57
E 10-805-238-000-000 105.48
732.05
732.05
5,582.69
5,582.69
77792 12/12/2020 SO CA GAS COMPANY NOV 2020 GAS S NOV 2020 GAS SERVICE 12/02/2020
E 10-190-238-000-000 108.87
108.87
E 10-190-238-000-000 114.98
114.98
0197046111620 CITY HALL CABLE - NOV-DEC 11/16/2020
E 10-190-238-000-000 78.00
78.00
78.00
77794 12/12/2020 TIME WARNER CABLE 0228510112520 CITY HALL INTERNET - NOV-DEC 11/25/2020
C.4.b
Packet Pg. 28
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
0153825112320 SR CENTER INTERNET - HSD3 - NOV-DEC 11/23/2020
E 10-190-212-000-000 432.62
432.62
012049581 OCT-NOV WORKCENTER 5955 COPIER EXPENSE 12/01/2020
E 10-190-235-000-000 190.05
190.05
190.05
77796 12/12/2020 XEROX CORPORATION 012049582 OCT-NOV W7970 COPIER EXPENSE 12/01/2020
E 10-805-238-000-000 83.91
83.91
307.76
77795 12/12/2020 VERIZON WIRELESS 9867740504 ALPR CARD LINE CHARGES OCT-NOV 2020 11/23/2020
B 10-022-66-00 851.44
E 10-120-142-000-000 66.11
E 10-125-142-000-000 14.51
0.00
0.00
77798 12/15/2020 LINCOLN NATIONAL LIFE INSURANC LCLN SEPT 2020 SEPT 2020 LIFE/AD&D/DEP LIFE/WI/LTD 09/01/2020
E 10-190-212-000-000 322.19
322.19
754.81
77797 12/15/2020 LINCOLN NATIONAL LIFE INSURANC
E 16-175-142-000-000 24.54
E 52-400-142-000-000 1.31
E 65-425-142-000-000 3.80
E 10-185-142-000-000 21.43
E 10-370-142-000-000 22.79
E 10-450-142-000-000 9.81
E 10-140-142-000-000 8.82
E 10-172-142-000-000 6.32
E 10-175-142-000-000 31.99
1,062.87
C.4.b
Packet Pg. 29
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
LCLN NOV 2020
E 10-172-142-000-000 6.32
E 10-175-142-000-000 31.99
E 10-185-142-000-000 21.43
E 10-120-142-000-000 66.11
E 10-125-142-000-000 14.51
E 10-140-142-000-000 8.82
LCLN OCT 2020 OCT 2020 LIFE/AD&D/DEP LIFE/WI/LTD 10/01/2020
B 10-022-66-00 851.44
B 10-022-66-00 851.44
E 10-120-142-000-000 66.11
E 10-125-142-000-000 14.51
E 52-400-142-000-000 1.31
E 65-425-142-000-000 3.80
1,062.87
NOV 2020 LIFE/AD&D/DEP LIFE/WI/LTD 11/01/2020
E 10-370-142-000-000 22.79
E 10-450-142-000-000 9.81
E 16-175-142-000-000 24.54
E 52-400-142-000-000 1.31
E 65-425-142-000-000 3.80
1,062.87
3,188.61
E 10-370-142-000-000 22.79
E 10-450-142-000-000 9.81
E 16-175-142-000-000 24.54
E 10-140-142-000-000 8.82
E 10-172-142-000-000 6.32
E 10-175-142-000-000 53.42
E 16-900-257-000-000 46,558.03
46,558.03
E 91-120-250-314-000 13,993.80
13,993.80
13,993.80
77800 12/15/2020 VANCE CORPORATION 2020.06A OCT BILLING FOR GT RD/EDISION EMERGENCY RE 10/14/2020
77799 12/15/2020 ON SITE COMPUTING 53009182 WIFI INSTALLATION & CONFIGURATION AT PARKS 12/11/2020
C.4.b
Packet Pg. 30
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
59817
2020.06B RETENTION BILLING 10/15/2020
E 10-160-250-000-000 5,687.50
5,687.50
59670 OCT 2020 GENERAL LEGAL SERVICES - PUBLIC WO 11/18/2020
E 10-160-250-100-000 8,529.93
8,529.93
59667 OCT 2020 GENERAL LEGAL SERVICES 11/18/2020
E 16-900-257-000-000 2,450.42
2,450.42
49,008.45
77801 12/18/2020 ALESHIRE AND WYNDER LLP 59668 OCT 2020 GENERAL LEGAL SERVICES - LITIGATION 11/18/2020
4,284.50
59673 OCT 2020 GENERAL LEGAL SERVICES - CITY REAL 11/18/2020
E 10-160-250-000-000 3,047.80
4,353.77
59674 OCT 2020 GENERAL LEGAL SERVICES - LABOR NEG 11/18/2020
E 10-160-250-000-000 4,284.50
E 10-160-250-000-000 4,427.50
4,427.50
NOV 2020 GENERAL LEGAL SERVICES - GENERAL 12/01/2020
E 10-160-250-000-000 4,353.77
1,927.00
59818 NOV 2020 GENERAL LEGAL SERVICES - LITIGATION 12/01/2020
E 10-160-250-100-000 1,804.00
2,131.90
59672 OCT 2020 GENERAL LEGAL SERVICES - SUCCESSO 11/18/2020
E 32-200-250-000-000 1,927.00
3,047.80
59822 NOV 2020 GENERAL LEGAL SERVICES - CITY REAL 12/01/2020
E 10-160-250-000-000 2,131.90
1,742.50
1,804.00
59671 OCT 2020 GENERAL LEGAL SERVICES - FINANCE 11/18/2020
E 10-160-250-000-000 1,742.50
C.4.b
Packet Pg. 31
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
59824
1,662.50
59823 NOV 2020 GENERAL LEGAL SERVICES - LABOR NEG 12/01/2020
E 10-160-250-000-000 1,312.00
59821 NOV 2020 GENERAL LEGAL SERVICES - PUBLIC WO 12/01/2020
E 10-160-250-000-000 1,662.50
805.00
59820 NOV 2020 GENERAL LEGAL SERVICES - PLANNING 12/01/2020
E 10-160-250-000-000 787.50
1,250.50
59669 OCT 2020 GENERAL LEGAL SERVICES - PLANNING 11/18/2020
E 10-160-250-000-000 805.00
1,312.00
59819 NOV 2020 GENERAL LEGAL SERVICES - PERSONNE 12/01/2020
E 10-160-250-000-000 1,250.50
44,453.90
77802 12/18/2020 COMPLETE PAPERLESS SOLUTIONS 3241 LASERFICHE SOFTWARE SUPPORT RENEWAL 11/18/2020
59675 OCT 2020 GENERAL LEGAL SERVICES - COVID-19 11/18/2020
E 90-160-250-000-000 17.50
17.50
787.50
NOV 2020 GENERAL LEGAL SERVICES - COVID-19 12/01/2020
E 90-160-250-000-000 682.50
682.50
E 10-185-255-000-000 787.59
787.59
787.59
E 10-125-250-000-000 4,720.00
4,720.00
4,720.00
77803 12/18/2020 COUNTY OF RIVERSIDE AN0000002094 OCT20 ANIMAL SHELTERING SERVICES 11/18/2020
C.4.b
Packet Pg. 32
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
E 10-195-255-000-000 200.00
E 10-450-255-000-000 3,215.00
E 26-600-255-000-000 160.00
77804 12/18/2020 EZ SUNNYDAY LANDSCAPE 20951 NOV20 PARKS AND PARKWAY MAINTENANCE 11/18/2020
E 10-450-245-000-000 10.53
E 90-450-245-000-000 105.52
116.05
116.05
E 10-450-246-000-000 95.00
95.00
95.00
77806 12/18/2020 FRUIT GROWERS SUPPLY 92192420 LATEX GLOVES, PISTOL NOZZLE, HAND SOAP 12/08/2020
E 26-601-255-000-000 80.00
3,655.00
3,655.00
77805 12/18/2020 FIREMASTER 0000700242 EXTINGUISHER ANNUAL SERVICE 10/04/2020
E 74-706-250-000-000 10,918.00
10,918.00
136806 JUNE 2020 - MT VERNON CORRIDOR INTERSECTION 07/23/2020
E 93-190-701-000-000 140,350.00
140,350.00
140,350.00
77808 12/18/2020 HR GREEN PACIFIC INC 137013 JULY 2020 - MT VERNON CORRIDOR INTERSECTION 08/04/2020
77807 12/18/2020 HONEYWELL INTERNATIONAL 5254271844 UPGRADE OF HVAC SYSTEM IN CITY HALL DUE TO 12/15/2020
E 74-706-250-000-000 944.00
944.00
14,526.00
E 74-706-250-000-000 2,664.00
2,664.00
139000 OCT 2020 - MT VERNON CORRIDOR INTERSECTION 10/30/2020
C.4.b
Packet Pg. 33
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
B 10-022-66-00 851.44
E 10-120-142-000-000 66.11
E 10-125-142-000-000 14.51
77809 12/18/2020 LINCOLN NATIONAL LIFE INSURANC LCLN DEC 2020 DEC 2020 LIFE/AD&D/DEP LIFE/WI/LTD 12/01/2020
E 16-175-142-000-000 24.54
E 52-400-142-000-000 1.31
E 65-425-142-000-000 3.80
E 10-185-142-000-000 21.43
E 10-370-142-000-000 22.79
E 10-450-142-000-000 9.81
E 10-140-142-000-000 8.82
E 10-172-142-000-000 6.32
E 10-175-142-000-000 31.99
E 10-190-210-000-000 45.72
E 10-195-245-000-000 20.79
R 10-200-05 310.00
E 10-172-272-000-000 7.00
E 10-175-272-000-000 315.00
E 10-185-272-000-000 60.00
1,062.87
1,062.87
77810 12/18/2020 PETTY CASH 11232020B REPLENISH PETTY CASH SEPT-NOV 11/23/2020
E 90-120-250-302-000 3,000.00
3,000.00
3,000.00
77812 12/18/2020 SITEONE LANDSCAPE SUPPLY 105316972-001 HUNTER DIAPHRAGM ASSY 12/08/2020
758.51
758.51
77811 12/18/2020 HOMAYUON SHAMOLIAN GT-SAP-2020-02 COVID SMALL BUSINESS GRANT - LEASE/RENT AID 12/15/2020
E 16-510-238-000-000 5,615.59
5,615.59
5,615.59
E 10-450-245-000-000 15.60
15.60
15.60
77813 12/18/2020 SO CA EDISON COMPANY NOV 2020 EDISO NOV 2020 ENERGY USAGE 12/09/2020
C.4.b
Packet Pg. 34
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
17103387
E 10-190-238-000-000 86.58
E 10-805-238-000-000 30.74
117.32
117.32
77814 12/18/2020 SPARKLETTS 9637116-120120 NOV 2020 BOTTLED WATER SERVICES FOR CITY HA 12/01/2020
E 16-510-255-000-000 1,874.33
1,874.33
OCT20 RESPONSE SIGNAL LIGHT MAINTENANCE 10/31/2020
E 16-510-255-000-000 1,219.65
E 16-510-255-000-000 1,892.50
1,892.50
17103385 SEPT20 RESPONSE SIGNAL LIGHT MAINTENANCE 09/30/2020
77815 12/18/2020 ST FRANCIS ELECTRIC 17103381 JULY20 RESPONSE SIGNAL LIGHT MAINTENANCE 07/31/2020
611.50
17103388 NOV20 ROUTINE SIGNAL LIGHT MAINTENANCE 11/30/2020
E 16-510-255-000-000 563.85
863.10
17103383 AUG20 RESPONSE SIGNAL LIGHT MAINTENANCE 08/31/2020
E 16-510-255-000-000 611.50
1,219.65
17103389 NOV20 RESPONSE SIGNAL LIGHT MAINTENANCE 11/30/2020
E 16-510-255-000-000 863.10
563.85
8,152.63
77816 12/18/2020 STREET DECOR INC 30947 BANNERS FOR LIGHT UP GRAND TERRACE 12/04/2020
563.85
17103382 AUG20 ROUTINE SIGNAL LIGHT MAINTENANCE 08/31/2020
E 16-510-255-000-000 563.85
563.85
17103384 SEPT20 ROUTINE SIGNAL LIGHT MAINTENANCE 09/30/2020
E 16-510-255-000-000 563.85
E 62-120-220-000-000 2,430.00
2,430.00
2,430.00
C.4.b
Packet Pg. 35
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
E 10-625-255-000-000 8,992.00
8,992.00
WD-0176562 ANNUAL PERMIT FEE58 WRD 11/24/2020
E 62-120-220-000-000 113.54
113.54
113.54
77818 12/18/2020 SWRCB SW-0205688 ANNUAL PERMIT FEE 52 MNSTW 12/08/2020
77817 12/18/2020 SUNBELT RENTALS INC 108357032-0001 LIGHT TOWER FOR LIGHT UP GT 2020 12/04/2020
77820 12/23/2020 ADT COMMERCIAL LLC 137594920 3RD QTR SECURITY MONITORING (01/01/21-03/31/21 12/08/2020
E 10-175-240-000-000 648.54
E 10-185-235-000-000 157.48
806.02
806.02
E 10-625-220-000-000 2,848.00
2,848.00
11,840.00
77819 12/18/2020 VERIZON WIRELESS 9868114171 NOV-DEC 2020 MONTHLY PHONE CHARGES 12/01/2020
E 10-195-247-000-000 204.05
204.05
542.72
E 10-195-247-000-000 338.67
338.67
137594921 3RD QTR SECURITY MONITORING (01/01/21-03/31/21 12/08/2020
C.4.b
Packet Pg. 36
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
E 10-120-210-000-000 SB SUN SUBSCRIPTION 10.00
E 10-120-220-000-000 MATERIALS & SUPPLIES 63.54
E 10-120-250-000-000 COVID-19 TESTING 149.50
77821 12/23/2020 ARROWHEAD CREDIT UNION NOV 2020 VISA VISA CHARGES FOR NOV-DEC 2020 12/02/2020
E 10-190-210-000-000 OFFICE SUPPLIES 215.48
E 10-190-211-000-000 POSTAGE SUPPLIES 56.86
E 10-195-245-000-000 FACILITY CITY HALL SUPPL 163.80
E 10-140-268-000-000 CALCPA TRANING 289.00
E 10-175-210-000-000 OFFCIE SUPPLIES 64.58
E 10-175-272-000-000 VEHICLE MAINT FORD RNGR 41.88
E 10-120-265-000-000 ICMA ANNUAL MEMBERSHIP 1,338.00
E 10-125-210-000-000 RETURNED OFFC SUPP -39.11
E 10-140-210-000-000 OFFICE SUPPLIES 991.24
77822 12/23/2020 AVENU MUNISERVICES INV06-010342 BUSINESS LICENSE RENEWAL - OCT 2020 11/04/2020
E 91-120-250-310-000 COMM YOUTH PROT PGM 1,315.53
E 91-450-245-000-000 1,175.00
6,010.21
6,010.21
E 10-450-245-000-000 PARK SUPPLIES 98.08
E 90-140-220-000-000 DRIVE IN MOVIE SUPPLIES 40.00
E 90-190-210-000-000 COVID-19 SUPPLIES 36.83
B 23-505-71-00 600.00
600.00
600.00
77824 12/23/2020 COUNTY OF RIVERSIDE AN0000002113 NOV20 ANIMAL SHELTERING SERVICES 12/16/2020
E 10-140-250-000-000 556.28
556.28
556.28
77823 12/23/2020 DALE CLARK 12232020 REFUND OF BLDG & SAFETY AND ENGINEERING DE 12/23/2020
E 16-900-220-000-000 223.29
223.29
223.29
E 10-185-255-000-000 635.59
635.59
635.59
77825 12/23/2020 DUNN EDWARDS CORP 2018413393 RED PAINT FOR CURB ON BARTON RD 11/24/2020
C.4.b
Packet Pg. 37
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
8273427
E 74-706-250-000-000 6,745.00
6,745.00
20011-1 FUND MGMT SERVICES FOR AUG-OCT 10/28/2020
77826 12/23/2020 EVAN BROOKS ASSOCIATES 20008-13 FUND MGMT SERVICES FOR JUNE-JULY 08/13/2020
E 26-601-255-000-000 80.00
4,605.00
4,605.00
77828 12/23/2020 HOME DEPOT CREDIT SERVICE 272337 SUPPLIES FOR CITY HALL AND PARKS 11/03/2020
E 10-195-255-000-000 200.00
E 10-450-255-000-000 4,165.00
E 26-600-255-000-000 160.00
E 74-706-250-000-000 4,370.00
4,370.00
11,115.00
77827 12/23/2020 EZ SUNNYDAY LANDSCAPE 20968 DEC20 PARKS AND PARKWAY MAINTENANCE 12/16/2020
38.73
260.41
77829 12/23/2020 HR GREEN PACIFIC INC 140001 NOV20 MT VERNON CORRIDOR INTERSECTION 12/14/2020
E 62-120-220-000-000 42.98
42.98
LIGHT BULBS FOR LIGHT UP GRAND TERRRACE 11/25/2020
E 62-120-220-000-000 38.73
E 10-195-245-000-000 18.34
E 10-450-245-000-000 160.36
178.70
8273441 LIGHT BULBS FOR LIGHT UP GRAND TERRRACE 11/25/2020
E 10-175-250-000-000 3,460.00
3,460.00
3,460.00
E 74-706-250-000-000 284.00
284.00
284.00
77830 12/23/2020 INTERWEST CONSULTING GROUP 65073 OCT20 INTERIM PUBLIC WORKS AND 12/11/2020
C.4.b
Packet Pg. 38
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
77831 12/23/2020 KIRBY BUILT KB00009554-1 SALES AND USE TAX FOR OUTDOOR KIOSK 11/24/2020
E 10-125-210-000-000 59.59
59.59
59.59
77833 12/23/2020 RECREATION BRANDS OF SO CAL 807-0315 PROVIDE SHADE STRUCTURE DESIGN 12/18/2020
E 10-125-210-000-000 57.26
57.26
57.26
77832 12/23/2020 OFFICE DEPOT 144194125-001 BINDERS AND BINDER CLIPS 12/16/2020
E 10-805-238-000-000 2,052.37
E 26-600-239-000-000 414.55
E 26-601-239-000-000 423.64
E 10-175-238-000-000 403.99
E 10-190-238-000-000 1,574.17
E 10-450-238-000-000 8,297.63
E 10-175-250-000-000 1,200.00
1,200.00
1,200.00
77834 12/23/2020 RIVERSIDE HIGHLAND WATER CO 09/28/20-12/2/20 09/28/20-12/02/20 RIVERSIDE HIGHLAND WATER CO 12/14/2020
E 91-120-250-310-000 7,140.88
7,140.88
7,140.88
77836 12/23/2020 SB COUNTY SHERIFF 20163 & CM2020 JULY-SEPT 2020 Q1 SHERIFF OVERTIME 12/07/2020
E 32-600-301-000-000 14.44
13,180.79
13,180.79
77835 12/23/2020 SAN BERNARDINO COUNTY 1182 COVID-19 PPE SUPPLIES FOR COMMUNITY YOUTH 12/21/2020
E 10-410-220-000-000 8,557.32
E 10-410-250-000-000 2,538.08
11,095.40
E 10-410-250-000-000 11,656.78
11,656.78
20026 JULY-SEPT 2020 Q1 GAS & VEHICLE MAINT & SHER 12/07/2020
E 10-410-250-000-000 12,276.00
12,276.00
20165 JULY-SEPT 2020 Q1 SHERIFF OVERTIME - QUALITY 12/07/2020
C.4.b
Packet Pg. 39
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
20164 JULY 2020 SHERIFF OVERTIME - FIREWORKS DETA 12/07/2020
E 10-450-245-000-000 100.48
100.48
100.48
77838 12/23/2020 TIME WARNER CABLE 0007245120720 SR CTR CABLE INTERNET BLDG3 - DEC - JAN 12/07/2020
E 10-410-250-000-000 656.72
656.72
35,684.90
77837 12/23/2020 SITEONE LANDSCAPE SUPPLY 105471061-001 HUNTER ADJUSTABLE ROTER, RAINBIRD SPRAY 18 12/16/2020
E 10-140-246-000-000 22,630.15
22,630.15
22,630.15
77840 12/23/2020 UPS 00001XW845480 SHIPPING FEES FOR RETURNING LETTERHEAD PA 11/28/2020
E 10-805-238-000-000 278.22
278.22
278.22
77839 12/23/2020 TYLER TECHNOLOGIES INC 045-321440 FY2020-21 EDEN/TYLER TECH SERVICES 12/01/2020
E 10-172-250-100-000 297.50
297.50
297.50
77842 12/23/2020 SYLVIA ROBLES DEC-2020-SR HEALTH - MEDICARE REIMBURSEMENT 12/23/2020
E 10-190-211-000-000 36.52
36.52
36.52
77841 12/23/2020 WILLDAN 002-23584 NOV20 PLAN CHECK/ INSPECTION SVCS -PW & BLD 12/03/2020
E 91-120-250-314-000 21,781.21
21,781.21
21,781.21
E 10-110-142-000-000 148.50
148.50
148.50
77843 12/23/2020 SPECTRUM ENTERPRISE SPECTRUM-122 COVID-19 WIFI IN VETERANS FREEDOM & RICHARD 12/23/2020
C.4.b
Packet Pg. 40
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2020
Inv. Date Amount
P id
Check TotalCheck #Date Vendor Invoice Description
Cynthia A. Fortune, Assistant City Manager
City of Grand Terrace
77844 12/31/2020 VITAL MEDICAL SERVICES LLC 3127 COVID-19 TESTING CITY STAFF 12/29/2020
E 90-120-250-000-000 3,384.00
3,384.00
3,384.00
68972501 12/09/2020 WEX BANK 68972501 NOV-DEC20 VEHICLE FULE CHEVRON 12/06/2020
E 90-120-250-000-000 3,948.00
3,948.00
3,948.00
77845 12/31/2020 VITAL MEDICAL SERVICES LLC 3128 COVID-19 TESTING CITY STAFF 12/31/2020
Total Checks:832,352.95
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED
CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF.
E 10-185-272-000-000 111.49
E 65-425-272-000-000 321.17
1,351.61
1,351.61
E 10-140-250-000-000 249.51
E 10-172-272-000-000 20.00
E 10-175-272-000-000 649.44
C.4.b
Packet Pg. 41
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
This page left intentionally blank.
C.4.b
Packet Pg. 42
At
t
a
c
h
m
e
n
t
:
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
(
D
e
c
e
m
b
e
r
-
2
0
2
0
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
AGENDA REPORT
MEETING DATE: January 26, 2021 Council Item
TITLE: City Department Monthly Activity Report - November 2020
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes November 2020 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• City Manager Monthly Departmental Report - Final (PDF)
C.5
Packet Pg. 43
APPROVALS:
G. Harold Duffey Completed 01/20/2021 3:07 PM
Finance Completed 01/20/2021 4:29 PM
City Attorney Completed 01/20/2021 5:08 PM
City Manager Completed 01/21/2021 10:23 AM
City Council Pending 01/26/2021 6:00 PM
C.5
Packet Pg. 44
MONTHLY REPORT
November 2020
PRESENTED BY
THE CITY MANAGER’S OFFICE
C.5.a
Packet Pg. 45
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
C.5.a
Packet Pg. 46
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
i
Organizational Chart .........................................................................................1
City Clerk ...........................................................................................................2
Committee/Commissions ........................................................................7
City Manager .....................................................................................................8
Senior Center ....................................................................................... 12
Senior Bus Program ............................................................................. 15
Communications ................................................................................... 20
Planning and Development ............................................................................ 24
Code Enforcement ............................................................................... 39
Weekend Code ..................................................................................... 40
Parking/Graffiti ...................................................................................... 40
Animal Control ...................................................................................... 42
Public Works .................................................................................................. 46
Engineering Division ............................................................................. 47
Maintenance ......................................................................................... 48
Park Maintenance ................................................................................ 52
Burrtec Waste Generation Report ........................................................ 53
Public Works Administration ................................................................. 55
CIP Project Contracts ........................................................................... 56
Sheriff’s Contract ............................................................................................ 57
Law Enforcement Services ................................................................... 58
San Bernardino County Fire ........................................................................... 60
Emergency Management Services ...................................................... 61
C.5.a
Packet Pg. 47
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records
Management Building & Safety Storm Drain
Maintenance Payroll
FPPC Filings Code Enforcement
Facilities
Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
Page | 1
C.5.a
Packet Pg. 48
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
&LW\RI*UDQG7HUUDFH
&LW\&OHUN¶V'HSDUWPHQW
&LW\&OHUN
x $JHQGD3URFHVVLQJ
x (OHFWLRQV
x 5HFRUGV0DQDJHPHQW
x )33&)LOLQJV
x 3XEOLF5HFRUGV
Page | 2
C.5.a
Packet Pg. 49
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
DATE: January 4, 2021
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
NOVEMBER 2020 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and
responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary
responsibilities for this department are Council Support Services, Records Management,
Administrative Processing, Board Administration and Election Services. Each of these functions
require a collaborative effort between the department staff to ensure that all components within
the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s
history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the
Community Redevelopment Agency.
The total number of agendas processed for the month of November 2020 is one (1), spending a
total of eight (8) hours preparing the agenda packet producing 233 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
June 2 0 2
July 2 0 2
August 2 1 3
September 2 0 2
October 2 0 2
November 1 0 1
Total Processed 11 1 12
Page | 3
C.5.a
Packet Pg. 50
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including Resolutions.
Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed,
certified, and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to
Council have been certified and made available for review by the public. The City Clerk must
coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and
second readings.
The number of Resolutions processed for the month of November zero (0) and the number of
Ordinances processed for the month of November is one (1).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY
TOTALS
June 10 0 10
July 5 1 6
August 3 0 3
September 2 0 2
October 2 0 2
November 0 1 1
Total Processed 22 2 24
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group
or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if presentation will be held at another venue.
For the month of November 2020, no Recognition Activity was performed.
Month Certificate of
Acknowledgment
w/Pin
Certificate of
Recognition
w/Pin
Commendation
w/Pin In Memoriam
Adjournments Certificate of
Participation Proclamation Total
June 0 1 0 0 0 0 1
July 0 0 0 1 0 0 1
August 0 9 0 1 0 0 10
September 0 0 0 0 0 0 0
October 0 0 1 0 0 0 1
November 0 0 0 0 0 0 0
Total 0 10 1 2 0 0 13
Page | 4
C.5.a
Packet Pg. 51
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing follow-up
documentation. Management of these documents include contracts and agreements and it is
the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file.
For the month of November 2020, Council approved one (1) agreement.
CONTRACTS & AGREEMENTS PROCESSED
June 2
July 5
August 1
September 3
October 2
November 1
Total 14
RECORDS REQUESTS
The City Clerk’s office received eight (8) Requests for Copies of Public Records for the month of
November 2020. Twelve (12) requests were completed within the Government Code Section
6253(c)’s requirement of ten (10) calendar days. The total number of pages provided in
response to those requests were 171.
RECORDS REQUEST SUMMARY
Month
Requests
Received
Completed
Within 10
Days
Completed
with 14-Day
Extension
# of
Pages
Provided
Letter to
Requestor
– No
Records
June 6 6 0 83 1
July 12 7 5 303 5
August 15 15 0 194 0
September 10 10 0 223 3
October 8 8 0 40 1
November 12 12 0 171 2
Total
Requests 63 58 5 1,014 12
Page | 5
C.5.a
Packet Pg. 52
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external customer
service requests, communicating, coordinating, and responding to internal department requests,
external agency cooperation and legislative bodies.
For the month of November 2020, the City Clerk’s office responded to 272 telephone calls from
residents, contractors, vendors, consultants, and in-house customer service assistance to City
staff.
TELEPHONE CUSTOMER SERVICE
June 308
July 287
August 205
September 241
October 321
November 272
Total Calls 1,634
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and
facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a
liaison facilitating communication between the committee and City Manager and City Council,
maintains the committee minutes of its proceedings and provides support for the Annual Art
Show, Country Fair and City Birthday Party. No activity is reported for the month of July as the
Committee has cancelled its 2020 events and meetings due to the COVID-19 pandemic.
Month Committee
Meeting
Emails
w/Committee
Members &
Vendors
Written
Correspondence
w/Committee
Members
Telephone
Calls with
Committee
Members
& Vendors
Art
Show/Country
Fair & City
Birthday Prep
& Attendance
Total
# of
Hours
June 0 0 0 0 0 0
July 0 0 0 0 0 0
August 0 0 0 0 0 0
September 0 0 0 0 0 0
October 0 0 0 0 0 0
November 0 0 0 0 0 0
TOTAL #
HOURS 0 0 0 0 0 0
Page | 6
C.5.a
Packet Pg. 53
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and
ensuring that all information is current and up-to-date for each. Listed below are the number of
current Appointed City Committees/Commissions, including the number of alternates and
vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities
Committee 7 0 0
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
Page | 7
C.5.a
Packet Pg. 54
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
&LW\RI*UDQG7HUUDFH
&LW\0DQDJHU¶V2IILFH
&LW\0DQDJHU¶V2IILFH
x &LW\0DQDJHU¶V2IILFH
x +XPDQ5HVRXUFHV
x 6HQLRU&HQWHU
Page | 8
C.5.a
Packet Pg. 55
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
DATE:
December 1, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Debra L. Thomas, City Clerk
SUBJECT: November-2020 and December-2020 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
Page | 9
C.5.a
Packet Pg. 56
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
HUMAN RESOURCES
Mission:
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization.
3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5. Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
Page | 10
C.5.a
Packet Pg. 57
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
TABLE 1
Recruitment Activity
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Recruitments Initiated 0 1 1 0 0 1
Recruitments in Progress 0 0 1 2 0 0
Recruitments Pending 0 1 0 0 0 0
Applications Processed 0 0 0 8 0 0
New Hires Processed 0 0 0 0 2* 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Recruitments Initiated
Recruitments in Progress
Recruitments Pending
Applications
Received/Processed
New Hires Processed
Note: *The Finance Dept. filled two positions.
TABLE 2
Employee Job Performance Activity
Description
Jul-
2020
Aug-
2020
Sept
2020
Oct-
2020
Nov-
2020
Dec-
2020
Evaluations Processed 6 0 0 0 0 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Evaluations Processed
Page | 11
C.5.a
Packet Pg. 58
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational, and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Nutrition Program (# of meals
served)
875 640 905 725 700 860
Homebound Meals 250 315 295 315 385 700
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party /
Health Screening
Christmas / Holiday Celebration
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
Page | 12
C.5.a
Packet Pg. 59
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Description
*Jan
-2021
*Feb
2021
**Mar
-2021 Apr-
2021
May-
2021
Jun-
2021
Nutrition Program (# of meals
served)
Homebound Meals
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Shari
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party
Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
Page | 13
C.5.a
Packet Pg. 60
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
1
0
100
200
300
400
500
600
700
800
900
July August September October November December
875
640
905
725 700
860
250
315 295 315
385
255
Senior Center (2020 -21)
July-2020 -December-2020
# of Meals Served Homebound Meals
0
100
200
300
400
500
600
700
800
900
January February March April May June
0 0 0 0 0 000000 0
Senior Center (2020-21)
January-2020 -June-2020**
# of Meals Served Homebound Meals
** - Due to COVID-19, the Senior Center will only be providing limited meals.
Page | 14
C.5.a
Packet Pg. 61
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Within City Limits (Senior
Center, Stater Brothers,
Library)
135 104 152 141 161
142
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0
Special Events/Trips 0 0 0 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
Outside City Limits (Walmart,
99cent store, Ross)
Special Events/Trips
TABLE 3
# of Rides
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Within City Limits (Senior
Center, Stater Brothers,
Library)
270 208 304 282 324 294
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0
Special Events/Trips 0 0 0 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
Outside City Limits (Walmart,
99cent store, Ross)
Special Events/Trips
Page | 15
C.5.a
Packet Pg. 62
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
0
50
100
150
200
250
300
July August September October November December
135
104
152 141
161
142
270
208
304
282
324 294
Senior Transportation
July-2020 -December-2020
# of Passengers # of Rides
0
50
100
150
200
250
300
July August September October November December
0 0 0 0 0 000000 0
Senior Transportation
January-2020 -June -2020
# of Passengers # of Rides
Page | 16
C.5.a
Packet Pg. 63
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Oc-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2. Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments, and cash collection of the City’s resources to enhance the City’s
financial condition.
Page | 17
C.5.a
Packet Pg. 64
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
TABLE 1
Financial Activity
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Invoices Processed 165 68 87 135 90 130
Checks Issued 76 74 65 73 85 79
Purchase Orders Established 18 16 20 21 17 18
Revenue Receipts Recorded 22 39 12 34 27 22
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Invoices Processed
Checks Issued
Purchase Orders Established
Revenue Receipts Recorded
165
76
18 22
68 74
16
39
87
65
20
12
135
73
21
34
90 85
17
27
130
79
18 22
0
25
50
75
100
125
150
175
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20
Page | 18
C.5.a
Packet Pg. 65
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and
2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1. City – all Funds;
2. Measure I – Fund 20;
3. Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
0 0 0 0000 0000 0000 0000 0000 0
0
0.1
0.2
0.3
0.4
0.5
0.6
0.7
0.8
0.9
1
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-20 Feb-19 Mar-21 Apr-21 May-21 Jun-21
Page | 19
C.5.a
Packet Pg. 66
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 62 62 60 62 60
Activities/Items Added to Slideshow 0 0 0 0 4
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays
Activities/Items Added to Slideshow
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 1 1 8 2 2
Number of Subscribers 811 819 822 826 830
Change in Subscribers 9 8 3 4 4
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed
Number of Subscribers
Change in Subscribers
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
* New e-newsletter management system does not currently track emails opened.
2020-2021 City Communications Data:
Page | 20
C.5.a
Packet Pg. 67
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Facebook Jul Aug Sep Oct Nov Dec
Posts 19 8 24 15 9
Total Reach* 22,753 11,924 20,993 9,575 10,328
Total Engagement** 5,341 2,371 3,243 1,474 2,162
Page Followers 2,400 2,411 2,416 2,424 2,451
New Page Followers 18 11 5 8 27
Facebook Jan Feb Mar Apr May Jun
Posts
Total Reach
Total Engagement
Page Followers
New Page Followers
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County
% of
Pop.
1) Twentynine Palms 28.34%
2) Apple Valley 24.77%
3) Yucca Valley 22.95%
4) Grand Terrace 19.59%
5) Hesperia 16.70%
2,136 2,144 2,180 2,207
2,276 2,298
2,382 2,400 2,411 2,416 2,424 2,451
1,500
1,750
2,000
2,250
2,500
FACEBOOK PAGE FOLLOWERS
Page | 21
C.5.a
Packet Pg. 68
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Twitter Jul Aug Sep Oct Nov Dec
Tweets 0 0 3 1 0
Impressions 1,519 1,035 1,467 1,938 2,235
Followers 322 329 330 328 331
New Followers -2 7 1 -2 3
Twitter Jan Feb Mar Apr May Jun
Tweets
Impressions
Followers
New Followers
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2 3 2 2 2
Video Views 202 137 129 1-0 93
Subscribers 167 167 166 166 169
Change in Subscribers 3 0 -1 0 3
YouTube Jan Feb Mar Apr May Jun
Video Uploads
Video Views
Subscribers
Change in Subscribers
*** Impressions refers to the number of times a tweet has been seen.
291 291 295
307 309 310
324 322 329 330 328 331
200
225
250
275
300
325
350
TWITTER PAGE FOLLOWERS
Page | 22
C.5.a
Packet Pg. 69
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) 0 0 0 0 2
Articles 3 0 1 1 0
1/2-Page Ad 1 0 0 0 1
1/4-Page Ad 2 1 1 1 6
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image)
Articles
1/2-Page Ad
1/4-Page Ad
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 0 0 0 0 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 1 0 1 0 1
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter
Page | 23
C.5.a
Packet Pg. 70
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
&LW\RI*UDQG7HUUDFH
3ODQQLQJDQG'HYHORSPHQW6HUYLFHV'HSDUWPHQW
3ODQQLQJ 'HYHORSPHQW
x /DQG8VH3ODQQLQJ
x 3ODQQLQJ&RPPLVVLRQ
x %XLOGLQJ 6DIHW\
x &RGH(QIRUFHPHQW
x (QIRUFHPHQW3URJUDP
Page | 24
C.5.a
Packet Pg. 71
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
DATE: January 19, 2021
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
SUBJECT: NOVEMBER 2020 PLANNING AND DEVELOPMENT SERVICES
MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning and Development Services Department, comprised of Planning,
Building and Safety, Code Enforcement, Animal Control, and Public Works.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Planning Division is budgeted for one full time Director and one full time Assistant
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
Page | 25
C.5.a
Packet Pg. 72
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Activity Summary for Planning
Planning Counter Requests for Information: 49
Planning Phone Calls Received: 89
Planning E-mails Received/Answered:627
COVID-19 Related E-mails Received: 90
Application Summary
The Planning Division received 14 new applications in November and carried over 16
from the previous month. Action was taken on 12 of them. Minor applications such as a
new business, patio cover, or small room additions are handled as a Land Use application
and typically processed within 2-3 days. Larger additions over 500 square feet or second
dwelling units are handled administratively by staff with noticing, and those projects that
are either new development or exceed the Director’s administrative authority are handled
as Major Permits and are reviewed by the Planning Commission. Home occupation
permits are for home based business, such as consulting, housekeeping, and small craft
businesses.
Application Summary for November 2020
Applications Number
Received
Carried Over Completed Under Review
Major 2 9 0 11
Administrative 0 5 2 3
Land Use 7 2 7 2
Home
Occupation
0 0 0 0
Sign 4 0 3 1
Special Event 1 0 0 1
DAB 0 0 0 0
Total 14 16 12 18
0 2 4 6 8 10 12
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in
November 2020
Under Review Completed Carried Over Received
Page | 26
C.5.a
Packet Pg. 73
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Applications Received, Approved and/or Under Review
Fiscal year 2020-2021 to date the Planning Division has received 86 applications for
review, 18 applications remained under review. A comprehensive list of the applications
and their status is at the end of the Planning Division’s report.
A Land Use application for one new business was received in November, “Top Rank
Building Materials” (Retail Showroom).
Overall Land Use applications are the most predominant applications that the Planning
Division processes. Seven Land Use applications were received in November.
0 10 20 30 40 50 60 70
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
3
1
1
1
1
Land Use Applications
Wall/Fence
Shed
Patio Covers/Sunroom
Pools
New business
Minor Improvements
Temporary Uses/Special Events
Page | 27
C.5.a
Packet Pg. 74
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
3/29/2019 SA 19-04
E 19-03
Leonardo and
Anel Aguayo
Single Family
Residence
0275-083-09 Under
Construction
10/23/2018 SA 18-10
V 18-02
E 18-10
Crestwood
Communities
17 Detached Single-
Family Residences
Pico Street
and Kingfisher
Under
Construction
4/14/2016 SA 16-01
V 16-01
TTM 16-01
E 16-05
Aegis Builders,
Darryl Moore
Planned Residential
Development – 17
Lots and 17 to-Story
Housing Units
22404 Van
Burren
Under
Construction
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Two lots Grading
Plans
0276-431-21,
22
Under
Construction
8/19/2019 SA 19-08
V 19-01
Troy Rogers Taco Bell 22172 Barton
Road
Under
Construction
Landscaping 1st
Plan Check
3/11/2020
11/15/2020 SA 18-04
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood
Street
Under
Construction
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge.
No DAB meetings took place during the month of November.
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
There were no Planning Commission meetings held during the month of November.
Page | 28
C.5.a
Packet Pg. 75
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Conforming Uses and Buildings Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the City is the
recipients of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017.
Site visit completed in November
2017. Awarded.
Community workshop held on
4/11/2019.
$212,500
(Estimated Project cost
$520,000)
Specified Grant - Blue Mountain
Trailhead and Trail Grant
Non Competitive.
Staff met with State
Representatives and on August
15, 2019 and March 18, 2020
$1.2 Million
Housing Successor Agency
The Housing Successor Agency has a current balance of approximately $225,000.00.
Each year $50,000 is received from the Successor Agency.
On June 15, 2018, title transferred to Aegis Builders, Inc. on the Canal property. Buyer
has 18 months to commence construction, and a development application is being
processed.
The Housing Successor Agency holds the following interests:
Property Description
22293 Barton Road Vacant 1.42-acre commercial property.
22317 Barton Road Vacant 1.43-acre commercial property.
11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018
to Aegis Builders, Inc. Buyer has 18 months to commence
construction or Agency may repurchase property.
12569 Michigan Street Project completed. The Housing Successor Agency holds
covenants on the property for two low income residents.
Community Emergency Response Team
Due to COVID-19 social distancing restrictions, the regular CERT volunteer meeting
scheduled for November 3, 2020, was cancelled.
Page | 29
C.5.a
Packet Pg. 76
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
11/25/2020 SA 20-09
CUP 20-02
E 20-09
Condor
Energy
Storage
Battery Energy
Storage Site
APN:1167-
151-77
In Review
11/2/2020 SA 20-08
V 20-01
LM 20-2
E 20-08
Bickel Group Multi-Tenant
Commercial
APN’s:0275-
242-10, 11
In Review
8/12/2020 GPA 20-02
SPA 20-02
SA 20-03
CUP 20-01
E 2-03
Greens INV
15 LLC
22317, 22273,
22293 Barton Road
Multi Family,
Hotel,
Restaurant
Retail
Deemed
Incomplete on
9/23/2020
3/16/2020 GPA 20-01
ZCA 20-01
Darryl Moore Change of Zoning
from R1-7.2 to R2
12266
Michigan
Street
Deemed
Incomplete on
4/17/2020
3/16/2020 SA 20-02
TTM 20-01
SP 20-01
E 20-02
Darryl Moore 22 single Homes
and TTM
122667
Michigan
Street
Project Deemed
Incomplete on
4/17/2020
5/31/2019 SA 19-05
CUP 19-04
E 19-06
ZC 19-01
MD 19-01
Edwin
Renewable
Fuels
Plastic Recycling
and
office/educational
uses
21801 Barton
Road
Deemed
Incomplete on
6/26/2019.
Resubmitted
Plans received
on 6/2/2020
were distributed
for review
Staff continues
to work with
Applicant on
Project.
10/2/2018 SA 18-09
TTM 18-02
V 18-01
E 18-08
Aegis
Builders, Inc
12 Townhomes 11695 Canal
Street
Deemed
Incomplete on
10/31/2018 &
3/26/2019
New concept
drawings
reviewed,
Incomplete on
7/23/2020
Resubmittal
received on
November 11,
2020
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential Project
(707 Homes)
1167-151-22,
68, 71, 73,
74, 75
Deemed
Incomplete on
3/27/2018
Page | 30
C.5.a
Packet Pg. 77
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
Revised draft
March 2018.
EIR work being
performed
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03
E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage
Facility
APN: 0275-
191-06, 30
The PC appeal
was approved by
the City Council
on 8/25/020
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Incomplete on
10/18/2017 &
2/27/2018. Initial
Study being
prepared
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
10/22/2020 ASA 20-07
E 20-07
Paul Espino House Addition 12435 Willet
Avenue
Approved
10/19/2020 ASA 20-06
E 20-06
Khanh Tran House Addition 21910
Vivienda
Avenue
Approved
10/15/2020 ASA 20-05
E 20-05
Edna Medrano Adult Day Health
Care
22400 Barton
Road, Unit
200
Deemed
Incomplete on
11/13/2020
11/7/2019 ASA 19-11
E 19-12
Paul Bustos Parking Lot
Addition
22038 Van
Buren
Deemed
Incomplete on
12/18/2019
10/28/2019 LL 19-01 Boyes and
Sons
Lot Line
Adjustment
23173 Vista
Grande Way
Deemed
Incomplete on
1/14/2020
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
11/30/2020 LU 20-99 Adolfo Garcia Block Wall 11977 Kingston
Street
Approved
11/30/2020 LU 20-98 Rudy Calderon Block Wall 22820 Pico
Street
Approved
11/20/2020 LU 20-97 Abad Juarez Wall 22574 Kentfield Approved
11/16/2020 LU 20-96 Efrain Garcia Patio and Front
Wall
12026 Preston
Avenue
Approved
11/9/2020 LU 20-95 David
Elliot/AT&T
Wireless Facility
Upgrades
21971 De Berry
Street
Approved
11/3/2020 LU 20-94 Retail,
Showroom
Retail Showroom 22597 Barton
Road
Approved
Page | 31
C.5.a
Packet Pg. 78
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
11/2/2020 LU 20-93 Ismael Cisneros Shed 23069 Palm
Avenue
Approved
8/20/2020 LU 20-51 Alton Green Retaining Wall 22081 De Berry
Street
Incompleteness
Letter
9/16/2020
4/15/2019 LU 19-31 Ricky Komorida Café Lounge 22417 Barton
Road
Resubmittal
received on
6/23/2020
Second
Incompleteness
letter prepared
on 8/17/2020
Sign Application
Date
Submitted
Case No. Applicant Description Location Status
11/30/2020 SIGN 20-05 Bickel Group Sign Program APN’s: 0275-
242-10, 11
In Review
11/25/2020 TEMP
SIGN 20-19
Burt’s Jewelry Temporary Flag Sign 0275-301-29 Approved
11/2/2020 TEMP
SIGN 20-18
Janet Howard Temporary Flag Sign 22421 Pico
Street
Approved
11/2/2020 TEMP
SIGN 20-17
Terry Manz Estate Sale 22641 De Soto
Street
Approved
Special Event
Date
Submitted
Case No. Applicant Description Location Status
11/30/2020 SE 20-04 Mario Sanchez Senior Highschool
Hike
Pico and Honey
Hill
In Review
Page | 32
C.5.a
Packet Pg. 79
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Building and Safety Division is budgeted for one full time Permit Technician and one
part time Building Official. The Building Official position is currently being filled through a
contract with Interwest Consulting Group. These two positions constitute up to 136
monthly service hours.
Additionally, the Department budgets for plan checking and inspection services.
Inspection services are conducted daily. The cost of these services is offset through the
collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 36 permits issued in November. Year to date a total of
197 permits have been issued with a total revenue of $58,082. In addition, a total number
of 70 customers were assisted at the Building & Safety counter for the month of
November.
Monthly Revenue Year to Date Revenue
$10,812.67 $58,082
Permit Activity -November 2020
Applications recv'd (38)Permits issued (36)
Permits final (27)Business Occupancies (4)
Expired Permits (4)
Permit Activity -Year to Date
Applications recv'd (211)Permits issued (197)
Permits final (144)Business Occupancies (14)
Expired Permits (15)
Page | 33
C.5.a
Packet Pg. 80
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Permits Issued
Permits issued in November include, HVAC replacements, block walls, re-roofs, PV solar,
and residential remodels. Permits mostly consisted of residential work.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-November 2020
(N) SFR (0)Block Wall (3)Reroofs (13)Water Heater / Plumbing (4)
HVAC Mechanical (1)Solar (10)Panel Upgrades / Electrical (3)Patio Covers (0)
Res. Alteration / Addition (2)Pool Spa (0)
Page | 34
C.5.a
Packet Pg. 81
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-Year to Date FY 2020-2021
SFR New (1)Block Walls / Retaining Walls (14)Reroofs (70)
Water Heater / Plumbing (17)HVAC Mechanical (20)Solar (46)
Panel Upgrades / Electrical (24)Patio Covers (7)Residential Alteration / Repair (28)
Pools/Spa (2)Grading (0)
Commercial Permits Issued -Year to Date FY 2020-21
Commercial Tenant Improvement (0)
Signs (0)
Electrical (2)
Demolition (1)
Page | 35
C.5.a
Packet Pg. 82
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Inspections
A total of 68 inspections were conducted in November, with 30 of them being final
inspections.
Major Projects Under Construction
Major projects under construction include construction of new single-family residences at
12040 La Cadena Dr., 23400 Westwood St., and 22144 De Berry St.
Additionally, a new 2,080 square foot Taco Bell restaurant building is under construction
at 22172 Barton Rd.
Project Description/Location Status
Anel Aguayo –
12040 La Cadena
Dr.
12040 La Cadena Dr. – Precise grading for new
single-family residence
Drywall inspection
complete – under
construction
Frank Randall
23400 Westwood
St.
23400 Westwood St. – Precise grading & new
single-family residence
Under Construction
CM Corp
22172 Barton Rd.
22172 Barton Rd. – Precise grading and street
improvements for new 2,080 sq. ft. Taco Bell
Under Construction
0
50
100
150
200
250
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Page | 36
C.5.a
Packet Pg. 83
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Plan Checking Activity
For November 2020, a total number of thirteen plans were submitted for review and re-
submittal. Plans submitted include, PV solar, residential remodel, patio covers, and
precise grading.
Project Description/Location Status
Richardson’s RV –
12438 Michigan St
12438 Michigan St. – Precise grading for RV
parking lot & upgrades to a parts building
In Plan Check – Precise
grading plans issued
corrections
Paul Tickner –
22633 Palm Ave.
22633 Palm Ave. – Interior remodel of
commercial kitchen for Azure Hills Church
In Plan Check – Provided
1st set of corrections to
applicant
Komos Café –
22417 Barton Rd.
22417 Barton Rd. – Tenant Improvement for
Komos Café
In Plan Check – Provided
1st set of corrections to
applicant
Loud Burger –
22497 Barton Rd.
22497 Barton Rd. – Tenant Improvement for
Loud Burger
In Plan Check – Received
2nd plan review submittal
Patrick O’Brien –
21400 Vivienda
Ave.
21400 Vivienda Ave. – Precise grading for
trailer yard and community garden
In Plan Check – Received
1st plan review submittal
Certificate of Occupancy
A Certificate of Occupancy was issued for the following businesses:
• B2 Resources located at 12139 Mt. Vernon Ave. Suite 105
• Health Redesigned DBA Senior Helpers San Bernardino located at 12139 Mt.
Vernon Ave. Suite 203
• Healthcare Pkg. (Airnov) located at 12139 Mt. Vernon Ave. Suite 212
• The Wholeness Empowerment Group Licensed Clinical Social Worker located at
22365 Barton Rd. Suite 300 & 302
Public Works Encroachment Permits
Twelve Public Works/Encroachment Permit applications were taken in for the month of
November. Eight permits were issued for the month, which includes applications that
were received in the previous month.
Page | 37
C.5.a
Packet Pg. 84
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
0
10
20
30
40
50
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Page | 38
C.5.a
Packet Pg. 85
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, a 36-hour Specialist, and a full-
time Office Specialist. On-call coverage is provided to handle after hour emergency
animal control calls.
The City is divided into seven zones, including commercial centers, and the zones
are inspected on a continual rotating basis over a two-week period. A set route is driven
each day in addition to the zones. The route includes Mount Vernon Avenue, Main
Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive,
and Van Buren Street.
Activity Summary for Code Enforcement
Code Enforcement had 77 cases carried over from the previous month, 87 new cases
opened, and 86 cases were closed. The Division closed out November with 78 open
cases. The chart below demonstrates a breakdown of Code cases by detailing how
many cases were carried over from the previous month, opened, closed, and still being
addressed.
45
67
71
69
77
52
70
52
34
87
33
66
54
26
86
67
71
69
77
78
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2020/2021 CODE CASES
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
Page | 39
C.5.a
Packet Pg. 86
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
Column1 Jul Aug Sep Oct Nov
Inspections
Conducted 85 118 110 66 88
Notice of Corrections
Issued 41 67 33 44 43
Notice of Violations
Issued 24 20 13 10 4
Citations Issued 7 10 7 7 2
*The number of corrections issued does not include vehicle related complaints, illegal dumping
referred to Burrtec, or homelessness on public property referred Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends
and conducts zone inspections and scheduled re-inspections. Weekend code
enforcement also handles code violations such as unpermitted yard sales, open
house signs, and parking violations. The table below demonstrates weekend code
enforcement activities by type for this fiscal year.
Parking Citations:
In November, 44 vehicle related citations were issued; 25 of the citations issued
were related to street sweeping enforcement. Street Sweeping in residential areas
occurs on the first, second, and third Thursdays of each month.
3 3 4
11
210
24
7
1110
6
11
1 66553 2
21
26 27
21 22
11
17 15 14
JULY AUG SEP OCT NOV
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs
Open house and other signs Illegal Dumping
Follow-up inspections Parking violations
Page | 40
C.5.a
Packet Pg. 87
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
As of June 4th, Code Enforcement has resumed issuing street sweeping citations for
vehicles parked on the street during street sweeping hours which was suspended due
to COVID-19.
Other parking citations include expired registration, parking on unpaved surfaces,
and commercial vehicles in residential areas. Parking citations are issued by Code
Enforcement Staff, as well as Sheriff Deputies.
Graffiti/Vandalism/Illegal Dumping
There was 2 cases of illegal dumping and 3 cases of graffiti reported in November; all
cases have been resolved.
216 204 218
292
25
Jul Aug Sep Oct Nov
#
o
f
C
i
t
a
t
i
o
n
s
Street Sweeping Citations
Jul Aug Sep Oct Nov
Parking Facing Wrong Direction 8 5 5 2 0
Vehicles Blocking Sidewalk/Driveway 14 12 11 8 0
Other Parking Violations 8 6 20 4 4
Expired Registration/Missing plates or
tabs 21 3 10 1 5
Commercial Vehicle Violations 3 0 1 2 0
Recreational Vehicle Violations 8 1 10 7 3
Vehicles on Unpaved Surface 2 0 0 2 0
72 Hour Parking Warning/Cite 15 5 7 8 7
0
10
20
30
40
50
60
70
80
90
Other Parking Citations 2019/2020
Page | 41
C.5.a
Packet Pg. 88
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Non-Owner Occupied/Rental Property Program
There are approximately 379 properties in the Program (number is subject to change
as properties get sold or becomes owner occupied) consisting of both single-family
units and multiple family units (i.e. apartments, duplexes, triplexes, and quadruplexes).
115 properties are enrolled in the Good Landlord/Tenant Program signifying they have
kept well-maintained properties and have passed inspections for 3-4 consecutive years.
Property owners in the Good Landlord Program also receive reduced inspection fees
and windshield inspections.
In August, Code Enforcement issued an Application for Non-Owner Occupied/Rental
Inspection to current rental property owners to add additional rental properties, renew
information, or if qualified, opt out of the program. Owners may currently opt out of the
program if their entire home is owner/family occupied (as a courtesy), if they no longer
own the property, or if the property is a condominium in which ownership consists of
the interior only. As a result of the notices 14 properties have been approved to opt out
of the program.
In October, all of the rental properties were inventoried to determine whether they
passed the 2020 Annual Inspection on the first try or if they failed because it determines
whether properties will continue to be in the Good Landlord Program or be removed.
Also, properties entering their 11th year in the program are removed from the Good
Landlord Program and revert to first year status. There are 115 properties in the Good
Landlord Program for 2021 which is a 30.6% increase from 88 in 2020.
In November, Code Enforcement will issue annual Non-owner Occupied/Rental
renewal notices for all properties enrolled in our program and renewal fees are due
January 1st. As of November 30th, 76 rental property owners paid their annual rental
inspection fees.
Civic Live
There were six complaints received via Civic Live in November generally pertaining
to noise, property maintenance, animals, and vehicle issues. Five cases have been
resolved; one case is still being worked by Code Enforcement.
Animal Control Services
With the implementation of Animal Control Services, the City has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags
or microchip. If the owner cannot be identified, the City will place a photograph of
the impounded animal on the City’s Facebook page so that owners can reclaim their
pet. Animal Control is also working to identify animals via Facebook who have been
sent to the animal shelter and have since been returned to their owner so their status
can be updated for the public. If the dog is unlicensed the owner will be given a citation,
but the fine is dismissed if the dog is licensed within 7 days.
Riverside County Department of Animal Services stats.
Page | 42
C.5.a
Packet Pg. 89
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Animal Control
Sheltering Services Jul Aug Sep Oct Nov
Animal Intakes
Strays 2 0 3 4 3
Stray Dead 3 9 4 3 4
Owner Surrender 2 0 0 0 0
Other 3 0 1 0 1
Total 10 9 8 7 8
Animal Disposition
Adopted 2 18 2 1 3
Returned to Owner 0 0 0 0 1
Euthanized 0 2 1 1 0
Other 0 0 0 0 1
Total 2 20 3 2 5
The following stats are from Grand Terrace Animal Control.
0
2
4
6
8
10
12
14
JUL AUG SEP OCT NOV
0 1
5
1
32100 111
6
1
3
0 1
4 3
0
3 2
0 0
2
14
11
7 6
4
0 1 0 0
32
10
1 1
5
Animal Control Investigations
Barking Complaints Unlicensed Dogs
Loose Dogs Loose Dogs Returned to Owner
Animal Welfare Check Dead Animals
Bites Other (unfounded, wildlife, etc.)
Page | 43
C.5.a
Packet Pg. 90
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Dog Licensing Revenue
$503.00 $581.00
$1,312.00
$1,103.00
$345.00
$-
$200.00
$400.00
$600.00
$800.00
$1,000.00
$1,200.00
$1,400.00
Jul Aug Sep Oct Nov
Dog License Revenue
(Over the Counter)
$253.00
$223.00
$30.00
$186.00 $203.00
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
Jul Aug Sep Oct Nov
Dog License Revenue
(Online)
Page | 44
C.5.a
Packet Pg. 91
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
$756.00 $804.00
$1,342.00 $1,289.00
$548.00
$-
$200.00
$400.00
$600.00
$800.00
$1,000.00
$1,200.00
$1,400.00
$1,600.00
Jul Aug Sep Oct Nov
Combined Dog License Revenue
Page | 45
C.5.a
Packet Pg. 92
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
&LW\RI*UDQG7HUUDFH
3XEOLF:RUNV'HSDUWPHQW
3XEOLF:RUNV
x (QJLQHHULQJ
x Waste Generation Report
x Missed Pick-Up Report
x Public Works Administration
x CIP Contracts
Page | 46
C.5.a
Packet Pg. 93
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
DATE: January 20, 2020
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Public Works Department
SUBJECT: November 2020-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public Works
Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes
for the administration, planning, programming, design, construction management, and construction of capital projects
throughout the City. Grant funding (when available) are sought after to supplement project funding. The following
table summarizes the current projects, status and associated funding source(s).
Project Name Funds Status Fund Source(s)
Barton Bridge Replacement Project $ 3,500,000 Preliminary Design Started,
technical studies started
Fed, State, City
Commerce Way Extension $ 5,500,000 Completed Final Design of City
Section, coordinating with
developer on southern portion and
grant funding
State, City
CIP Year 3 Street Slurry/Resurfacing
$950,000
Out to bid
State, City
HSIP Cycle 8, Mt. Vernon Safety Project
$400,000
Received additional grant funding
to complete project. Notice of
Completion filed.
Federal Grant
HSIP Cycle 9 Guardrail Project
$650,000 Prepared Preliminary Engineering
Documents and requested
proposals, no proposals submitted
Federal Grant
EV Charging Stations $180,000 Easement in process for SCE,
equipment, submitted grant
paperwork
MSRC, SCIP, AQMD
Grants
Grand Terrace, north of Newport Ave.
Rehabilitation and Resurfacing
$60,000 Joint emergency project with SCE
to rehabilitate and resurface
street. Project completed. Notice
of Completion filed.
City
Preston Signal Modification $117,000 Project completed Final Payment
and Notice of Completion
Spring Mountain
Ranch Fund, DIF and
Insurance Settlement
Page | 47
C.5.a
Packet Pg. 94
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
WORK RELEASE HOURS
Maintenance was supplemented by 399 work releases hours during the month of November.
November 2020
REQUEST RECEIVED
THIS MONTH
REQUEST RESOLVED
THIS MONTH REQUEST IN PROCESS
CIVICLIVE WORK ORDERS ONLY 15 15 0
REQUEST ROLLOVER FROM PREVIOUS
MONTHS 19
TOTAL WORK ORDERS TO BE COMPLETED 19
NOVEMBER 2020 (15 work orders)
# Status Open Date Resolved Date Type
420429 resolved
11/03/2020
05:46 11/25/2020 Water Leak Issue
420529 resolved
11/03/2020
07:34 11/04/2020 Drainage Issues
420528 resolved
11/03/2020
07:34 11/05/2020 Internal Overgrown Grass/Weeds
420525 resolved
11/03/2020
07:34 11/05/2020 Internal Overgrown Grass/Weeds
420533 resolved
11/03/2020
07:37 11/25/2020 Internal Pothole
Fitness Park Sail Project $100,000 Awarded purchase of materials
through Buy Board, out to bid for
installation.
Bond proceeds
CIVIC LIVE MONTHLY STATS
CITY OF GRAND TERRACE
Page | 48
C.5.a
Packet Pg. 95
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
420803 resolved
11/03/2020
11:14 11/05/2020 Property Maintenance
421230 resolved
11/04/2020
06:23 01/06/2021
Internal Issue with Park/Facility
Equipment
421234 resolved
11/04/2020
06:27 11/05/2020 Internal Overgrown Grass/Weeds
422332 resolved
11/05/2020
08:19 11/25/2020 Property Maintenance
422561 resolved
11/05/2020
10:32 01/06/2021 Tree Issues
422718 resolved
11/05/2020
12:51 11/05/2020 Water Leak Issue
423315 resolved
11/06/2020
09:23 01/05/2021 Other
426764 resolved
11/08/2020
08:34 01/06/2021 Pothole
447046 resolved
11/09/2020
14:55 01/06/2021 Drainage Issues
456223 resolved
11/24/2020
10:55 01/06/2021 Other
Drainage
Issues
13%
Internal Issue with
Park/Facility Equipment
7%
Pothole
7%
Tree Issues
7%
Property
Maintenance
13%Other
13%
Water Leak Issue
13%
Internal
Overgrown
Vegatation
20%
Internal Pothole
7%
NOVEMBER 2020
CIVIC LIVE WORK ORDERS
Page | 49
C.5.a
Packet Pg. 96
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Potholes
The table below shows the potholes reported via Civic Live for the current calendar year. It
takes on average 13.71 days to have a pothole repaired. Factors that contribute to delays
are staffing issues, size of potholes, and readily available supplies dependent on the size of
the pothole.
No. Location Date Reported Date Repaired # Days
226532 Michigan St south of De Berry 1/2/2020 1/9/2020 7
226664 Pico between Michigan/Mt Vernon 1/3/2020 1/21/2020 18
229338 Michigan, De Berry, Mt Vernon 1/8/2020 1/9/2020 1
233311 12344 Whistler 1/16/2020 1/21/2020 5
233401 Barton Rd near dental clinic 1/16/2020 1/21/2020 5
236607
Barton Rd in front of Bank of
America 1/23/2020 1/24/2020 1
239008 N Van Buren 1/28/2020 1/28/2020 0
239327 La Cadena/Litton #1land s/b 1/29/2020 1/30/2020 1
240840 Mt Vernon south of Van Buren 1/31/2020 2/3/2020 3
244003 21971 De Berry 2/6/2020 2/10/2020 4
244579 Garden/Pico St 2/7/2020 2/11/2020 4
248309 Rosedale from Saville to Palm s/b 2/13/2020 2/14/2020 1
256460 w/b Palm Ave 2/28/2020 3/3/2020 4
257513
s/b lane of Mt Vernon south of
Barton Rd 3/2/2020 3/3/2020 1
257546 w/b Westwood Ave 3/2/2020 3/3/2020 1
265953 Pico/Wilmac 3/16/2020 3/17/2020 1
272187 Garden/Pico St 3/27/2020 3/31/2020 4
274101 Warbler/Thrush near gutter 3/31/2020 4/1/2020 1
287828 22430 Pico 4/27/2020 5/15/2020 18
290576 Palm and Observation (cross gutter) 5/1/2020 5/20/2020 19
290576 N Jensen and Palm 5/1/2020 5/20/2020 19
290576
Barton westbound before Colton
city limits 5/1/2020 5/20/2020 19
290576 Mt Vernon north of Barton Rd 5/1/2020 5/20/2020 19
290576 Michigan/ Mt Vernon East 5/1/2020 5/20/2020 19
Page | 50
C.5.a
Packet Pg. 97
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
290576 Michigan/ Mt Vernon West 5/1/2020 5/20/2020 19
290576 La Cadena n/b Palm/Litton 5/1/2020 5/20/2020 19
290576 La Cadena s/b Litton/Palm 5/1/2020 5/20/2020 19
290576 Michigan/ Pico (cross gutter) 5/1/2020 5/20/2020 19
290576
Barton (before Colton) Bridge
(Tapout building) 5/1/2020 5/20/2020 19
297007
SW Corner of Van Buren and
Michigan 5/12/2020 5/15/2020 3
297248 22122 De Berry 5/12/2020 5/15/2020 3
300994 12043 Mt Vernon 5/19/2020 5/19/2020 0
309257 22522 Van Buren St 6/1/2020 6/2/2020 1
314635 11881 Mt Vernon 6/9/2020 7/13/2020 34
316125 22475 Raven Way 6/10/2020 6/16/2020 6
317516 23064 Barton Rd 6/12/2020 6/22/2020 10
317952 22576 Pico 6/13/2020 6/22/2020 9
319225 22734 De Soto 6/15/2020 6/24/2020 9
347210 22322 Van Buren 7/16/2020 7/28/2020 12
348456 22466 Van Buren 7/19/2020 7/28/2020 9
351402
Mt Vernon s/b #1 north of Van
Buren 7/23/2020 7/29/2020 6
352187 Palm Ave past triangle 7/24/2020 7/28/2020 4
357374 12710 Garden 8/1/2020 8/10/2020 9
363976 Litton St 8/11/2020 10/19/2020 69
368575 Van Buren/ Mt Vernon 8/18/2020 10/14/2020 57
371512 Oriole/ De Berry 8/23/2020
375412 22735 Raven Way 8/28/2020 10/19/2020 52
378641 Barton/Mt Vernon 9/2/2020 9/3/2020 1
401299 Eastbound lane of Barton Rd 10/6/2020 10/9/2020 3
408227 22735 Raven Way 10/15/2020 10/19/2020 4
414655 Michigan St/Pico St 10/26/2020 10/26/2020 0
416920 Along La Cadena 10/28/2020 1/13/2021 77
416923 Barton Rd before Colton Bridge 10/28/2020 11/2/2020 5
416927 Pico/Reed 10/28/2020 11/2/2020 5
416930 Pico St east side of Mt Vernon 10/28/2020 1/6/2021 70
420533
Grand Terrace Rd from Vista
Grande to Barton Rd 11/3/2020 11/25/2020 22
426764 22208 Fulmar 11/8/2020 1/6/2021 59
Page | 51
C.5.a
Packet Pg. 98
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Park Shelter Reservations and Community Room Reservations
Park and Community Room reservations have been affected by COVID-19 and it is open for
limited use.
Park Maintenance
Park Grass mowed
Full-service
planter
maintenance
Gopher
service
Restroom
service (a.m.)
Trash
receptacle
service
Richard Rollins Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull
weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full-service planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
Page | 52
C.5.a
Packet Pg. 99
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Waste Management Services
Burrtec Waste Industries
Waste Generation Report:
- Burrtec releases Waste Generation Reports two months following month of service.
- Year-to-Date (YTD) Summaries are also available.
November 2020: Concise Waste Generation Report
(Unit of Measure: Tons)
Service
Description
Refuse Recycling E-
Waste
Green-
waste
Tires Tin/
White
Scrap
Metal
Inert C&D Food Comm’l
Select /
Floor-sort
Total
Tonnage
Generated
Total
Tonnage
Generated by Category
Residential 275.47 96.98 184.46 556.91
Christmas
Tree
Bulky Item 10.34 0.38 0.05 3.06 13.83 570.74
Residential
Clean Up
Multi-Family 89.19 4.23 5.35 98.77 98.77
Multi-Family
Commercial 117.54 8.42 3.14 0.55 1.73 9.61 140.99
School 45.02 11.44 56.46 197.45
Commercial
Roll off 48.47 3.68 2.26 54.41 54.41
Roll off
Grand Total 586.03 121.07 0.38 196.63 0.05 3.06 0.55 2.26 1.73 9.61 921.37
Page | 53
C.5.a
Packet Pg. 100
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
Missed Pick-Up Report
Date
Reported
Address Description Date Pick Up
Completed
11/3/2020 21645 Vivienda Ave Missed Trash Bin 11/3/2020
11/3/2020 12592 Mount Vernon Ave Missed Green Waste Bin 11/3/2020
11/3/2020 22847 Wren St Missed Green Waste Bin 11/4/2020
11/5/2020 22835 Minona Dr Missed Green Waste Bin 11/6/2020
11/6/2020 22837 Minona Dr Missed Green Waste Bin 11/6/2020
11/9/2020 22822 Palm Ave Missed Recycle Bin 11/9/2020
11/10/2020 22315 Blue Lupine Cir Missed Trash Bin 11/10/2020
11/10/2020 22584 Lark St Missed Trash Bin 11/11/2020
11/11/2020 22970 Wren St Missed Green Waste Bin 11/11/2020
Page | 54
C.5.a
Packet Pg. 101
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Contracts:
Public Works Services for FY 2020-21:
Contractor Name Service Contract Amount Remaining Balance
as of NOV. 30, 2020
Albert A Webb Associates Commerce Way Final Design Southern
Portion
$170,880 $4,119
Clean Street
Street Sweeping Services $54,508 $34,103
City of Colton Cooperative
Agreement with Grand Terrace
Traffic Signal Maintenance for signal
on Litton Avenue
N/A N/A
EZ Sunnyday Landscape
Landscape Maintenance $47,830 $31,050
Gopher Patrol
Gopher Abatement Services $7,227 $3,333
Hardy and Harper, Inc Street Maintenance Services $10,000 $3,300
Interwest Consulting Group
TKE Engineering, HR Green
On-Call Public Works Inspection
Services
$40,000 $40,000
Interwest Consulting Group, TKE
Engineering, WIlldan Group
On-Call Engineering Services $50,000 $50,000
Interwest Consulting Group Interim Public Works Services $165,000 $152,070
Lynn Merrill
NPDES Services $10,000 $9,073
Lynn Merrill
HSIP Cycle 9 $32,415 $18,992
Moran Janitorial Services Janitorial Services for City Hall and
City Parks
$19,980 $19,980
Otis Elevator Elevator Maintenance $5,291 $0
San Bernardino County Dept of
Public Works – Flood Control
Flood Control Facilities $22,770 $22,770
San Bernardino County
Fire Dept – Hazardous Material
Household Hazardous Waste (HHW)
Services
$18,065 $9,304
San Bernardino County
Land Use Services
Fire and Weed Hazard Abatement
Services
$13,526 $13,526
St. Francis Electric, LLC.
Traffic Signal Maintenance Services $20,000 $18,998
County of Riverside
TLMA Administration
Main Street Traffic Signal
Maintenance Services
$6,000 $5,645
West Coast Arborist 5 Year Tree Maintenance Program $38,560 ($192,802: 5-yr
term)
$38,560 ($192,802:
5-yr term)
Western Exterminator Co.
Pest Control Services $4,384 $4,384
Page | 55
C.5.a
Packet Pg. 102
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Willdan
Engineering Services (incl. Landscape
and Lighting Assessment District)
$7,000
(paid with Dev. fees)
N/A (Developer Fee
and LLMD Assess.)
TOTAL PUBLIC WORKS CONTRACT
VALUE FOR FY 2020-21:
$743,436 $479,207
balance
FY 2020-21 Capital Improvement Project Contracts
Contractor Name Service Contract Amount Contract Balance
TSR Construction and Inspection Mt. Vernon Safety Improvement $367,208 $53,193
HR Green Mt. Vernon Safety Improvement
Inspection
$22,500 $15,000
Interwest Consulting Group Commerce Way Extension
Real Estate & Engineering Services
$360,005 $229,627
City of Colton Eastern Barton Road Bridge Repair $23,896 $18,852
TOTAL CIP PROJECT CONTRACT
VALUE FOR FY 2020-21
$773,609 $316,672
Bids:
- N/A
Major Reports:
2nd Reading of Ordinance Enacting Procurement Procedures for Public Projects
Grants:
- MSRC Funding for Clean Transportation Projects EV Chargers
- HSIP – Highway Safety Improvement funding for Mt. Vernon Construction
- HSIP – Guardrail Safety Project
Project Management:
- Senior Center ADA Door Installation
- HSIP Cycle 9 Guardrail Project
- HSIP – Highway Safety Improvement funding for Mt. Vernon
Major Meetings / Events:
- N/A
Page | 56
C.5.a
Packet Pg. 103
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Sheriff’s Contract
•Law Enforcement Services
Page | 57
C.5.a
Packet Pg. 104
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
San Bernardino County
Sheriff’s Department
Services October 2020 November 2020
Officer Contact and Calls 1,595 1,264
Monthly Citation Data October 2020 November 2020
Stops 294 294
Citations Issued 114 71
Calls to Dispatch October 2020 November 2020
Emergency 1 1
Priority 1 126 117
Priority 2 65 54
Priority 3 178 164
Priority 4 110 62
Totals 479 398
vankagans@gmail.com
1 1
126 117
65 54
178 164
110
62
0
100
200
300
400
500
600
Oct-20 Nov-20
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
Page | 58
C.5.a
Packet Pg. 105
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
Page | 59
C.5.a
Packet Pg. 106
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
San Bernardino County Fire
Page | 60
C.5.a
Packet Pg. 107
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
City of Grand Terrace
Fire Department Incidents
11/01/20 – 11/30/20
Call Type Number of Calls
Carbon Monoxide Alarm 2
Commercial Alarm 7
Fire – Improvement 1
Fire – Residential (Low Response) 1
Fire – Unknown Type 1
Medical Aid 99
Move Up (Cover Engine into FS#23) 3
Outside Electrical Incident 1
Public Service 2
Residential Alarm 3
Traffic Collision with Extrication 1
Traffic Collision with Fire 1
Traffic Collision with Injuries 2
Traffic Collision Unknown Injuries 1
Total Calls 125
Page | 61
C.5.a
Packet Pg. 108
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
M
o
n
t
h
l
y
D
e
p
a
r
t
m
e
n
t
a
l
R
e
p
o
r
t
-
F
i
n
a
l
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
N
o
v
e
m
b
e
r
2
0
2
0
)
AGENDA REPORT
MEETING DATE: January 26, 2021 Council Item
TITLE: Approve Amended and Restated Agreements with KTUA in
Order to Continue Services with KTUA for the Completion of
the Barton Road Streetscape Master Plan and Michigan
Street Walkability Plan
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: 1. Approve the attached amended and restated
agreement with KTUA to continue services with KTUA for
the completion of the Barton Road Streetscape Master Plan
and direct the City Manager to execute the agreement
subject to the City Attorney approval as to form; and
2. Approve the attached amended and restated
agreement with KTUA to continue services with KTUA for
the completion of the Michigan Street Walkability Plan and
direct the City Manager to execute the agreement subject to
the City Attorney approval as to form.
2030 VISION:
This item supports #3, Promote Economic Development by investing in infrastructure
needed to support business attraction and retention.
DISCUSSION:
On April 9, 2019, and April 23, 2019, the City Council committed $125,650 from former
Redevelopment Bond proceeds to retain KTUA to develop both the Barton Road
Streetscape Master Plan and the Michigan Street Walkability Plan that can be
leveraged towards application for various grant funding sources.
KTUA has commenced the work under these contracts. Though substantial progress
has been achieved under both contracts and projects, the COVID-19 pandemic has
caused unforeseen delays and continues to delay progress (e.g., it has caused
substantial delays relating to property owner and community participation) and has
resulted in KTUA’s tasks under these contracts to be delayed. As a result, some of the
services have been performed and there are still funds available in each contract to
complete the remaining services for both projects.
As a result, only $36,078.00 in services of the authorized $60,000 for the agreement
with KTUA for services relating to the Barton Road Streetscape Master Plan have been
completed. There is a remaining balance of $23,922.00.
C.6
Packet Pg. 109
As a result, only $54,696.79 in services of the authorized $74,509.00 for the agreement
with KTUA for services relating to the Michigan Street Walkability Plan have been
completed. There is a remaining balance of $19,812.21.
On January 12, 2021, the City Council directed staff to prepare the appropriate contract
documents to continue with KTUA so all tasks in the original contracts can be
accomplished. The amended and restated contracts are attached.
The City Council is therefore recommended to approve both amended and restated
agreements and authorize the City Manager to sign such agreements subject to City
Attorney approval as to form.
FISCAL IMPACT:
There is no fiscal impact as these amended and restated contracts remain within their
respective budgets.
ATTACHMENTS:
• AMENDED AND RESTATED Contract Services Agreement-KTUA-Barton Rd
Streetscape (2) (DOCX)
• AMENDED AND RESTATED Contract Services Agreement-KTUA-Michigan Street
(2) (DOCX)
• Barton Road Consultant Rates (PDF)
• Michigan Street Consultant Rates (PDF)
APPROVALS:
Steven Weiss Completed 01/20/2021 11:22 AM
City Attorney Completed 01/20/2021 5:57 PM
Finance Completed 01/20/2021 7:02 PM
City Manager Completed 01/21/2021 10:24 AM
City Council Pending 01/26/2021 6:00 PM
C.6
Packet Pg. 110
01247.0005/693255.1 1/20/2021
AMENDED AND RESTATED
AGREEMENT FOR CONTRACT SERVICES
By and Between
CITY OF GRAND TERRACE
and
KTUA
C.6.a
Packet Pg. 111
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-2-
AMENDED AND RESTATED AGREEMENT FOR CONTRACT SERVICES
BY AND BETWEEN THE CITY OF GRAND TERRACE AND
KTUA
This “AMENDED AND RESTATED AGREEMENT FOR CONTRACT SERVICES BY
AND BETWEEN THE CITY OF GRAND TERRACE AND KTUA” (herein “Agreement”) is
made and entered into this ____ day of ____, 2021 by and between the City of Grand Terrace, a
California municipal corporation (“City”) and KTUA (“Consultant”). City and Consultant are
sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to
as the “Parties.”
RECITALS
A. In 2019, City has sought, by issuance of a Request for Proposals or Invitation for
Bids, the performance of the services defined and described particularly in Article 1 of this
Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the City
to perform those services.
C. Pursuant to the City of Grand Terrace Municipal Code, City entered into that certain
agreement with Consultant for the services defined and described particularly in Article 1 of such
agreement and dated April 9, 2019, (“Original Agreement”).
D. Though services under the Original Agreement were carried out by Consultant, the
COVID-19 pandemic of 2020 and subsequent pandemic measures (such as social distancing and
limitations on meetings in groups greater than 10) has delayed the completion of services in the
Original Agreement.
E. The services completed in the Original Agreement that are completed are described
further in Exhibit A of this Agreement.
F. Because the Consultant has carried out much of the work in the Original
Agreement, it is in the best interest of the City to continue services with the Consultant to complete
the services.
G. The authorized contract sum provided within Section 2.1 of the Original Agreement
has not been exceeded and there still remains $23,922.00 that may be expended to complete the
services under the Original Agreement (“Remaining Balance”).
H. The Consultant has agreed to complete the services under the Original Agreement
for the Remaining Balance.
I. At its meeting of January 12, 2021, the City Council determined that it desires to
continue with Consultant to complete the services as described herein.
C.6.a
Packet Pg. 112
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-3-
J. Based upon the forgoing, the Parties now desire to amend and restate the Original
Agreement in its entirety in order to allow the City to utilize the Consultant to complete the services
in the Original Agreement as provided herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the
Parties and contained herein and other consideration, the value and adequacy of which are hereby
acknowledged, the parties hereby agree to amend and restate Original Agreement in its entirety as
follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide
those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated
herein by this reference, which may be referred to herein as the “services” or “work” hereunder.
As a material inducement to the City entering into this Agreement, Consultant represents and
warrants that it has the qualifications, experience, and facilities necessary to properly perform the
services required under this Agreement in a thorough, competent, and professional manner, and is
experienced in performing the work and services contemplated herein. Consultant shall at all times
faithfully, competently and to the best of its ability, experience and talent, perform all services
described herein. Consultant covenants that it shall follow the highest professional standards in
performing the work and services required hereunder and that all materials will be both of good
quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest
professional standards” shall mean those standards of practice recognized by one or more first-
class firms performing similar work under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement
shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in
accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as
may be required by law for the performance of the services required by this Agreement. Consultant
shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties
C.6.a
Packet Pg. 113
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-4-
and interest, which may be imposed by law and arise from or are necessary for the Consultant’s
performance of the services required by this Agreement, and shall indemnify, defend and hold
harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes,
penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant’s risk until written instructions are
received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish
continuous protection to the work, and the equipment, materials, papers, documents, plans, studies
and/or other components thereof to prevent losses or damages, and shall be responsible for all such
damages, to persons or property, until acceptance of the work by City, except such losses or
damages as may be caused by City’s own negligence.
1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all instruments,
prepare all documents and take all actions as may be reasonably necessary to carry out the purposes
of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of
the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or
make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work,
and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written
approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the
Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty
(180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to
C.6.a
Packet Pg. 114
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-5-
be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.
City may in its sole and absolute discretion have similar work done by other consultants. No
claims for an increase in the Contract Sum or time for performance shall be valid unless the
procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein
by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other
provisions of this Agreement, the provisions of Exhibit “B” shall govern.
1.10 Recitals.
The recitals set forth above are incorporated herein by this reference.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit
“C” and incorporated herein by this reference. The total compensation, including reimbursement
for actual expenses, under the Original Agreement and this Agreement shall not exceed
($60,000.00) (the “Contract Sum”), unless additional compensation is approved pursuant to
Section 1.8.
(b) The Consultant acknowledges and agrees that the City has compensated
Consultant in the amount of $36,078.00 pursuant to the Original Agreement for the tasks marked
as “(COMPLETE)” as shown in Exhibit “A”. Consultant agrees that Consultant shall only be
compensated for the completion of the tasks marked as “(INCOMPLETE)” as provided in Exhibit
“A”, but no event shall compensation exceed $23,922.00 for tasks marked as “(INCOMPLETE)”
as set forth above.
(c) Except to the specific rights and obligations set forth herein or created or
reserved in this Agreement, the Consultant hereby releases and forever discharges the City and its
officers, employees and agents from any and all claims, demands, actions, causes of action,
obligations, costs, expenses, penalties, interest, attorneys’ fees, damages, losses and liabilities of
whatsoever nature, character or kind, whether known or unknown, suspected or unsuspected,
matured or contingent, which are or could have been the attributed to the tasks marked as
“(COMPLETE)” as shown in Exhibit “A”.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
contract retention; (iii) payment for time and materials based upon the Consultant’s rates as
C.6.a
Packet Pg. 115
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-6-
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and
expenses incurred during the preceding month in a form approved by City’s Director of Finance.
By submitting an invoice for payment under this Agreement, Consultant is certifying compliance
with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual
expenses by the following categories: labor (by sub-category), travel, materials, equipment,
supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such
categories. Consultant shall not invoice City for any duplicate services performed by more than
one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed
invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures,
the City cannot guarantee that payment will occur within this time period. In the event any charges
or expenses are disputed by City, the original invoice shall be returned by City to Consultant for
correction and resubmission. Review and payment by City for any invoice provided by the
Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable
law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed
to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
C.6.a
Packet Pg. 116
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-7-
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in the
“Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires,
earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars,
litigation, and/or acts of any governmental agency, including the City, if the Consultant shall
within ten (10) days of the commencement of such delay notify the Contract Officer in writing of
the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and
extend the time for performing the services for the period of the enforced delay when and if in the
judgment of the Contract Officer such delay is justified. The Contract Officer’s determination
shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be
entitled to recover damages against the City for any delay in the performance of this Agreement,
however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this
Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one (1)
years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
“D”).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the work
specified herein and make all decisions in connection therewith:
Michael Singleton Principal Transportation Planner
(Name) (Title)
(Name) (Title)
C.6.a
Packet Pg. 117
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-8-
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only competent personnel to perform services pursuant to this Agreement. Consultant shall make
every reasonable effort to maintain the stability and continuity of Consultant’s staff and
subcontractors, if any, assigned to perform the services required under this Agreement. Consultant
shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to
perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees
or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall
obtain any rights to retirement, health care or any other benefits which may otherwise accrue to
City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be G. Harold Duffey, City Manager, or such person as may be
designated by the City Manager. It shall be the Consultant’s responsibility to assure that the
Contract Officer is kept informed of the progress of the performance of the services and the
Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority, if specified in writing by the City
Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of
this Agreement.
4.4 Independent Contractor.
Neither the City nor any of its employees shall have any control over the manner, mode or
means by which Consultant, its agents or employees, perform the services required herein, except
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or
control of Consultant’s employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Consultant shall perform all services required herein as an
independent contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role. Consultant shall not at any
C.6.a
Packet Pg. 118
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-9-
time or in any manner represent that it or any of its agents or employees are agents or employees
of City. City shall not in any way or for any purpose become or be deemed to be a partner of
Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with
Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the transfer
to any person or group of persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Consultant, taking all transfers into account on a cumulative
basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release the Consultant or any surety of
Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and
content satisfactory to City, during the entire term of this Agreement including any extension
thereof, the following policies of insurance which shall cover all elected and appointed officers,
employees and agents of City:
(a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A
policy of comprehensive general liability insurance written on a per occurrence basis for bodily
injury, personal injury and property damage. The policy of insurance shall be in an amount not
less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general
aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
$1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any
automobile.
C.6.a
Packet Pg. 119
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-10-
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant’s profession. This coverage may be written on a “claims made” basis, and must include
coverage for contractual liability. The professional liability insurance required by this Agreement
must be endorsed to be applicable to claims based upon, arising out of or related to services
performed under this Agreement. The insurance must be maintained for at least 5 consecutive
years following the completion of Consultant’s services or the termination of this Agreement.
During this additional 5-year period, Consultant shall annually and upon request of the City submit
written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
its elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not contribute
with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and
contribution it may have against the City, its officers, employees and agents and their respective
insurers. Moreover, the insurance policy must specify that where the primary insured does not
satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or
cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice
by certified mail return receipt requested to the City. In the event any of said policies of insurance
are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance
in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has
provided the City with Certificates of Insurance, additional insured endorsement forms or
appropriate insurance binders evidencing the above insurance coverages and said Certificates of
Insurance or binders are approved by the City. City reserves the right to inspect complete, certified
copies of and endorsements to all required insurance policies at any time. Any failure to comply
with the reporting or other provisions of the policies including breaches or warranties shall not
affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate
endorsement) and shall conform to the following “cancellation” notice:
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY
C.6.a
Packet Pg. 120
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-11-
ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents
and volunteers are to be covered as additional insureds as respects: liability arising out of activities
Consultant performs; products and completed operations of Consultant; premises owned, occupied
or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The
coverage shall contain no special limitations on the scope of protection afforded to City, and their
respective elected and appointed officers, officials, employees or volunteers. Consultant’s
insurance shall apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer’s liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At
the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects City or its respective elected or appointed officers, officials, employees and
volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and claims. The Consultant agrees that the
requirement to provide insurance shall not be construed as limiting in any way the extent to which
the Consultant may be held responsible for the payment of damages to any persons or property
resulting from the Consultant’s activities or the activities of any person or persons for which the
Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as
provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with
Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall
require the subcontractor to maintain the same policies of insurance that the Consultant is required
to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to
City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold
and save them and each of them harmless from, any and all actions, either judicial, administrative,
arbitration or regulatory claims, damages to persons or property, losses, costs, penalties,
obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or
liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein of
Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity
for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’
reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance
of or failure to perform any term, provision, covenant or condition of this Agreement, and in
connection therewith:
C.6.a
Packet Pg. 121
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-12-
(a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s
fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection with
the negligent performance of or failure to perform such work, operations or activities of Consultant
hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees
harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorney’s
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it
fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted
by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that
design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of
the negligence, recklessness or willful misconduct of the design professional. The indemnity
obligation shall be binding on successors and assigns of Consultant and shall survive termination
of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California, rated “A” or better in the most recent edition of Best Rating
Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category
Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk
Manager”) due to unique circumstances. If this Agreement continues for more than 3 years
duration, or in the event the risk manager determines that the work or services to be performed
under this Agreement creates an increased or decreased risk of loss to the City, the Consultant
agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt
of written notice from the Risk Manager.
C.6.a
Packet Pg. 122
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-13-
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts,
invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete and
detailed. The Contract Officer shall have full and free access to such books and records at all times
during normal business hours of City, including the right to inspect, copy, audit and make records
and transcripts from such records. Such records shall be maintained for a period of three (3) years
following completion of the services hereunder, and the City shall have access to such records in
the event any audit is required. In the event of dissolution of Consultant’s business, custody of the
books and records may be given to City, and access shall be provided by Consultant’s successor
in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in
providing access to the books and records if a public records request is made and disclosure is
required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of
work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees
that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or
will materially increase or decrease the cost of the work or services contemplated herein or, if
Consultant is providing design services, the cost of the project being designed, Consultant shall
promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents and materials”),
including any electronic documents and materials, prepared by Consultant, its employees,
subcontractors and agents in the performance of this Agreement shall be the property of City and
shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or
upon the termination of this Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or
assignment of such completed documents for other projects and/or use of uncompleted documents
without specific written authorization by the Consultant will be at the City’s sole risk and without
liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use,
reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant
C.6.a
Packet Pg. 123
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-14-
shall have the right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any documents or materials prepared by them, and in the event Consultant
fails to secure such assignment, Consultant shall indemnify City for all damages resulting
therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as
“works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby
deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions,
response to interrogatories or other information concerning the work performed under this
Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided
Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work performed
there under. City retains the right, but has no obligation, to represent Consultant or be present at
any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and
to provide City with the opportunity to review any response to discovery requests provided by
Consultant. However, this right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of San Bernardino, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
C.6.a
Packet Pg. 124
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-15-
Court, venue shall lie exclusively in the Central District of California, in the County of San
Bernardino, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed after
the date of default. Instead, the City may give notice to Consultant of the default and the reasons
for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices
during the period of default. If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article. Any failure on the part of the City to give
notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights
or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of City
to exercise such right to deduct or to withhold shall not, however, affect the obligations of the
Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
C.6.a
Packet Pg. 125
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-16-
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any
other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon written notice to Consultant. In addition, the
Consultant may terminate this Contract for cause, upon sixty (60) days’ advance written notice to
City. Upon receipt of any notice of termination, Consultant shall immediately cease all services
hereunder except such as may be specifically approved by the Contract Officer. Except where the
Consultant has initiated termination, the Consultant shall be entitled to compensation for all
services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or
such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event
the Consultant has initiated termination, the Consultant shall be entitled to compensation only for
the reasonable value of the work product actually produced hereunder. In the event of termination
without cause pursuant to this Section, the terminating party need not provide the non-terminating
party with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and
prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to
the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such
damages), and City may withhold any payments to the Consultant for the purpose of set-off or
partial payment of the amounts owed the City as previously stated.
7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such action
or proceeding, in addition to any other relief which may be granted, whether legal or equitable,
shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any
appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable
costs for investigating such action, taking depositions and discovery and all other necessary costs
C.6.a
Packet Pg. 126
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-17-
the court allows which are incurred in such litigation. All such fees shall be deemed to have
accrued on commencement of such action and shall be enforceable whether or not such action is
prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times avoid
conflicts of interest or the appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected
class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use of unauthorized aliens,
Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions
imposed, together with any and all costs, including attorney’s fees, incurred by City.
C.6.a
Packet Pg. 127
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-18-
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager
and to the attention of the Contract Officer (with her/his name and City title), City of Grand
Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the
person(s) at the address designated on the execution page of this Agreement. Either party may
change its address by notifying the other party of the change of address in writing. Notice shall be
deemed communicated at the time personally delivered or in seventy-two (72) hours from the time
of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections
contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or
decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any
of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder
unless the invalid provision is so material that its invalidity deprives either party of the basic benefit
of their bargain or renders this Agreement meaningless.
C.6.a
Packet Pg. 128
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
-19-
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this
Agreement, nor shall any official, officer, or employee of City participate in any decision relating
to this Agreement which may affect his/her financial interest or the financial interest of any
corporation, partnership, or association in which (s)he is directly or indirectly interested, or in
violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5.
Nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation, including but not limited to the Political Reform Act (Government Code
Sections 81000, et seq.)
Consultant warrants and represents that it has not paid or given, and will not pay or give,
to any third party including, but not limited to, any City official, officer, or employee, any money,
consideration, or other thing of value as a result or consequence of obtaining or being awarded any
agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render this
Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
C.6.a
Packet Pg. 129
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021 20
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
City of Grand Terrace, a municipal corporation
_____________________________________
G. Harold Duffey, City Manager
ATTEST:
____________________________________
_
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
____________________________________
Adrian R. Guerra, City Attorney
CONSULTANT:
KTUA
By:
___________________________________
Name:
Title:
By:
___________________________________
Name:
Title:
Address: ______________________________
_____________________________
_____________________________
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
C.6.a
Packet Pg. 130
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.6.a
Packet Pg. 131
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.6.a
Packet Pg. 132
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021 A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant shall prepare a thematic streetscape plan for Barton Road, from Grand
Terrace Road on the west end to Mount Vernon Avenue at the east end of the corridor
(“Plan”). The redesign of the I-215/Barton Road Interchange is currently under construction
and it includes landscaping, decorative street lights along the Barton Road Bridge, and City
identifiers at the interchange. Building from this redesign the Consultant shall design
thematic streetscapes for four segments of Barton Road, including landscaping, street trees
and shrubs/groundcover, decorative street lighting, pedestrian furniture and City identifiers.
Some or portions of these segments will have some level of improvements from the
Interchange Project and the Consultant shall enhance what is already planned. As the
segments travel eastward along Barton Road, there is opportunity for a more robust
streetscape. The design should also consider signage visibility for adjacent businesses. The
four segments in the City of Grand Terrace are:
(i) Grand Terrace Road to the west end of the I-215 Interchange,
(ii) East end of the I-215 Interchange to Commerce Way,
(iii) Commerce Way to Canal Street; and
(iv) Canal Street to Approximately 300 feet east of Mount Vernon Ave.
Consultant has performed certain Tasks in this Exhibit “A” pursuant to the Original
Agreement; however, due to the delays caused by the COVID-19 pandemic of 2020, certain
Tasks are incomplete. As provided below, Tasks that have been complete are marked as
“(COMPLETE)” and Tasks that have not been completed are marked “(INCOMPLETE)”.
For a Task marked “(INCOMPLETE)” and only has a certain percentage remaining, then
the approximate remaining percentage incomplete will also be shown below.
In carrying out the above, Consultant will perform the following Services at the direction of
the Contract Officer:
A. Task 1: Project Management
(i) (COMPLETE) Kick off Meeting. Consultant shall contact City staff to
coordinate the scheduling of a kick off meeting within 30 days of this
Agreement’s effective date, or as otherwise approved by the Contract
Officer. The purpose of this meeting includes but is not limited to
organizing and refining the work plan, community engagement, clarifying
data needs, and beginning to develop ideas. Consultant shall develop a kick
off meeting agenda and meeting minutes.
(ii) (COMPLETE) Status Meeting. In coordination with the City, Consultant
shall schedule up to one (1) meeting and/or conference call with the City to
discuss project status, community outreach and conceptual design.
C.6.a
Packet Pg. 133
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021 A-2
(iii) (COMPLETE) Conceptual Design Meeting. In coordination with the City,
Consultant shall schedule one (1) in-person meeting regarding the
conceptual design of the Plan.
(iv) (COMPLETE) Task 1 Deliverables. Meeting agendas and meeting
minutes for each of the meetings mentioned above.
B. Task 2: Existing Conditions and Data Collection
(i) (COMPLETE) Data Collection. Consultant shall work with the City and
any other sources to collect and organize available existing conditions data,
including but not limited to existing trees, shrubs, groundcovers, driveways,
sidewalks, walkways, existing utilities, and existing lighting.
As part of this data collection, Consultant shall evaluate if any critical data
is missing and will work with City to collect such data. Field surveys shall
also be conducted to review and record existing conditions to identify any
unusual or special conditions that may affect implementation. Consultant
shall also build upon data already collected as part of the Active
Transportation Plan (“ATP”). The data collected shall be compiled into
maps, exhibits, and a report.
(ii) (COMPLETE) Coordination with Existing Plans. Consultant shall review
existing plans such as the Active Transportation Plan, Compass Blueprint
Community Visioning Summary, Barton Road Specific Plan, and the SBCT
Interstate 215: Barton Road Interchange. Goals and objectives from the
Barton Road Specific Plan will provide guidance on design elements for
consistency between the Plan and the Barton Road Specific Plan.
(iii) (COMPLETE) Base File Setup. Consultant shall compile all forms of data
and construct an AutoCAD base for the schematic concepts and design
development plan.
(iv) (COMPLETE) Task 2 Deliverables: Existing Conditions Report.
C. Task 3: Community Engagement
(i) (COMPLETE) Outreach to Neighbors and Stakeholders. Consultant
understands that street improvements and grant applications now require
extensive community engagement. Participation of citizens, businesses,
landowners, appointed and elected officials, and other stakeholders
throughout the City’s community is paramount to the success of the Plan.
Consultant shall coordinate with the City to reach out to the residents along
Barton Road. Meeting notices will be provided to the families of Grand
Terrace Elementary School, the Chamber of Commerce, Barton Road
businesses and services (over 30 businesses are located adjacent to or within
walking distance to the Barton Road study area), and nearby residents;
however, Consultant shall confirm the recipients of such notices with the
C.6.a
Packet Pg. 134
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021 A-3
City. The second workshop will be announced at the first workshop.
Consultant shall also provide electronic communications to the stakeholders
and project participants.
The focus of this planning and design effort is to develop a thematic
streetscape plan for Barton Road that celebrates the community through
thoughtful and innovative design. Consultant shall ensure that key
messages, as determined by the City, are communicated to the City’s
community members and stakeholders so that expectations and outcomes
are clear and understood. Key messages shall include but not be limited to
the following:
(1) What is your primary mode of transportation through corridors and
what improvements would you like to see to make your trip more
enjoyable?
(2) What kind of design amenities would you like to see?
(3) What kind of entry statement at the I-215 and Barton Road
intersection would best represent the “Welcome to Grand Terrace”
you would like to experience?
City may add additional key messages at its discretion. Consultant shall
prepare all materials, such as an introductory presentation, large scale aerial
photo maps, and informative graphics. All materials shall be prepared in
both English and Spanish.
(ii) (COMPLETE) Workshop #1
This first workshop shall provide workshop participants a chance to review
and comment on two alternative streetscape designs. These 30% schematic
designs (See Task 4 for details) are intended to provide enough detail for
participants to understand, but be flexible enough to modify based on
community input. The following highlights the workshop format, which is
subject to revisions based on City input:
(1) Consultant shall provide a brief presentation (10-15 minutes).
Typically starting ten minutes into the workshop to account for
people signing in, snacks, etc.
(2) Consultant shall facilitate table exercises for workshop participants
to provide input on the alternative designs. Preference survey boards
with photos of different themes and styles will be available for
workshop participants to vote on their preferences for the
streetscape elements to help build consensus on the preferred
alternative and thematic features.
C.6.a
Packet Pg. 135
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021 A-4
D. Task 4: Schematic Design Phases
(i) (COMPLETE) 30% - Schematic Conceptual Design (for Workshop #1).
Consultant shall prepare 30% schematic conceptual plans with two (2)
alternatives that will exemplify a community design image that expresses
and enhances the village type character along Barton Road. Schematic
cross-sections of the parkway shall be integrated into the current street
design from the Barton Road Grant ATP drawings. These will then be
presented at Workshop #1 for initial community input. Once comments
have been compiled, City has vetted the comments, and City has approved
any changes, Consultant shall complete the final conceptual design.
For Barton Road to be a vibrant and attractive street, not only will complete
street amenities help with accessibility, walkability, and bikeability,
especially with nearby Grand Terrace Elementary School and transit,
aesthetics will also play a major role in unifying the four planning areas.
Consultant shall provide options for types of street furniture, pedestrian
scale lighting, design options for planters, and parkway landscaping
recommendations for drought tolerant/low maintenance plantings that
handle intense urban conditions. In addition, the Plan shall continue
implementation of the City Street Tree Program, city identifiers at the I-215
and Barton Road intersection, roundabout, and throughout each unique
segment of the corridor. Concepts shall include the screening or elimination
of visually objectionable views and implementation of stormwater retention
elements while making allowances for storm drain improvements.
Placemaking is a key objective and shall be the focus during the preparation
of the streetscape recommendations. In addition, Consultant shall provide a
Green Street Toolbox that will identify the various options for urban
greening elements such as trees, planting, and hardscape materials.
Drought-tolerant planting plans and other sustainable methods will be
explored to keep infrastructure and maintenance costs down.
Consultant shall communicate potentially complex issues through
informative graphics such as large-scale aerial photo maps and 3D models.
This includes 3D cross sections which will be developed on a segment-by-
segment basis.
(ii) (INCOMPLETE – 10% REMAINING) 100% - Schematic Conceptual
Design (Workshop #2). Consultant shall refine the 30% schematic
conceptual plans created and workshopped under Section I(D)(i) of this
Exhibit into one final conceptual design. Refined schematic cross-sections
of the parkway shall be based on the results of the 100% design and second
community workshop. Consultant shall also ensure that the conceptual
plans comply with the ATP and any grant application prepared for Barton
Road. These will be placed into the final design development plan.
C.6.a
Packet Pg. 136
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021 A-5
(iii) (INCOMPLETE – 10% REMAINING) Quality Assurance/Quality
Check Review. All schematic designs and draft documents will be reviewed
using Consultant’s checker, backchecker, and verifier system to provide
error free documents.
(iv) (INCOMPLETE – 10% REMAINING) 30% Draft Document. A 30%
draft document shall include all the community engagement, existing
conditions, and schematic design plans.
(v) (INCOMPLETE – 10% REMAINING) Preliminary Cost Estimates.
Upon completion of the final schematic design phases, Consultant shall
develop a preliminary cost analysis for the implementation thereof by the
City.
(vi) (INCOMPLETE – 10% REMAINING) Task 4 Deliverables: Conceptual
designs, 30% draft document, preliminary cost estimates.
E. Task 5: 100% Document and Final Design Development Plan
(i) (INCOMPLETE – 10% REMAINING) Final Design Development Plan
and 100% Document. Consultant shall draft the 100% document and final
design development plan so that it is a combination of the two (2) schematic
conceptual designs, color renderings, and community workshop input. This
100% document and final – design development plan shall have the
necessary background information to support Barton Road’s integration
into the City’s CIP list and/or grant applications.
Consultant shall also draft an implementation plan, which shall include
short term (3 year) and long term (5 year) implementation timeframes for
Barton Road. The implementation process shall also include:
(1) Proposing a phasing strategy to implement projects incrementally
(2) Identifying high priority phases that should be implemented first
(3) Identifying existing infrastructure projects already approved to
incorporate active transportation facilities
(4) Prioritizing the remaining projects to be built after high priority
projects are completed
(ii) (INCOMPLETE – 10% REMAINING) Quality Assurance/Quality
Check Final Review. All final documents will be reviewed using
Consultant’s checker, backchecker, and verifier system to provide error free
documents.
C.6.a
Packet Pg. 137
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021 A-6
(iii) (INCOMPLETE – 10% REMAINING) Final Cost Estimate. Consultant
shall develop a final cost analysis for the City’s implementation of the final
approved schematic design.
(iv) (INCOMPLETE) 3D Fly-through Video. Consultant shall develop a fly-
through video of the final design development plan for City Council
presentations and for City’s use in future planning a promotional complete
street efforts.
(v) (INCOMPLETE) One City Council Presentation. Consultant shall prepare
a presentation and present the final conceptual plan at one (1) City Council
meeting of the City’s choosing.
(vi) (INCOMPLETE) Task 5 Deliverables: Draft and final document
development plan, City Council presentation, final cost estimates, final 3D
fly-through video.
II. As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City:
A. In addition to any deliverable tangible work products identified in this Agreement,
Consultant shall provide tangible work products as may be requested by the City
from time-to-time.
III. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports:
A. Consultant shall provide such status reports, including meetings and/or conference
calls, as may be needed by the City from time-to-time. If any meetings and/or
conference calls are held, Consultant shall also prepare the necessary meting
agendas and meeting minutes.
IV. All work product is subject to review and acceptance by the City, and must be revised
by the Consultant, including without limitation such work product related to Tasks
shown as “COMPLETE” in this Exhibit “A”, without additional charge to the City
until found satisfactory and accepted by City.
V. Consultant will utilize the following personnel to accomplish the Services:
A. Mike Singleton, Principal Transportation Planner
B. Tim Henderson, Project Manager
C. Jacob Leon, Assistant Project Manager/Outreach Facilitator
D. Stephen Nunez, Landscape Designer
C.6.a
Packet Pg. 138
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021 A-7
C.6.a
Packet Pg. 139
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021 B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
C.6.a
Packet Pg. 140
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021 C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the Tasks marked as “(INCOMPLETE”) in Exhibit “A” at
the rates provided in Exhibit “C-1”.
II. Consultant acknowledges and agrees that City has compensated Consultant for those
Tasks shown as “(COMPLETE)” under Exhibit “A”, and that Consultant shall not
be entitled for any additional payment for such tasks.
III. Within the budgeted amounts for each Task as provided in Exhibit “C-1” that are
shown as “(INCOMPLETE)” in Exhibit “A”, and with the approval of the Contract
Officer, funds may be shifted from one Task subbudget to another so long as the
Contract Sum is not exceeded per Section 2.1, unless Additional Services are
approved per Section 1.8.
IV. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and
travel properly charged to the Services.
V. The total compensation for the Services under the Original Agreement and this
Agreement shall not exceed $60,000.00 as provided in Section 2.1 of this Agreement.
VI. The Consultant’s billing rates for all personnel are attached as Exhibit “C-1”.
C.6.a
Packet Pg. 141
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021 C-2
EXHIBIT C-1
CONSULTANT’S RATES
[Rates and Task Costs]
C.6.a
Packet Pg. 142
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693255.1 1/20/2021 D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all Services timely in accordance with the schedule as
approved in writing by the Contract Officer.
II. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
C.6.a
Packet Pg. 143
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
B
a
r
t
o
n
R
d
S
t
r
e
e
t
s
c
a
p
e
(
2
)
[
R
e
v
i
s
i
o
n
2
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
01247.0005/693122.1 1/20/2021
AMEND AND RESTATED
AGREEMENT FOR CONTRACT SERVICES
By and Between
CITY OF GRAND TERRACE
and
KTUA
C.6.b
Packet Pg. 144
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-2-
AMENDED AND RESTATED AGREEMENT FOR CONTRACT SERVICES
BY AND BETWEEN THE CITY OF GRAND TERRACE AND
KTUA
This “AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY
OF GRAND TERRACE AND KTUA” (herein “Agreement”) is made and entered into this ___
day of _____, 2021 by and between the City of Grand Terrace, a California municipal corporation
(“City”) and KTUA (“Consultant”). City and Consultant are sometimes hereinafter individually
referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. In 2019, City has sought, by issuance of a Request for Proposals or Invitation for
Bids, the performance of the services defined and described particularly in Article 1 of this
Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the City
to perform those services.
C. Pursuant to the City of Grand Terrace Municipal Code, City entered into that certain
agreement with Consultant for the services defined and described particularly in Article 1 of such
agreement and dated April 9, 2019, (“Original Agreement”).
D. Though services under the Original Agreement were carried out by Consultant, the
COVID-19 pandemic of 2020 and subsequent pandemic measures (such as social distancing and
limitations on meetings in groups greater than 10) has delayed the completion of services in the
Original Agreement.
E. The services completed in the Original Agreement that are completed are described
further in Exhibit A of this Agreement.
F. Because the Consultant has carried out much of the work in the Original
Agreement, it is in the best interest of the City to continue services with the Consultant to complete
the services.
G. The authorized contract sum provided within Section 2.1 of the Original Agreement
has not been exceeded and there still remains $19,812.21 that may be expended to complete the
services under the Original Agreement (“Remaining Balance”).
H. The Consultant has agreed to complete the services under the Original Agreement
for the Remaining Balance.
I. At its meeting of January 12, 2021, the City Council determined that it desires to
continue with Consultant to complete the services as described herein.
C.6.b
Packet Pg. 145
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-3-
J. Based upon the forgoing, the Parties now desire to amend and restate the Original
Agreement in its entirety in order to allow the City to utilize the Consultant to complete the services
in the Original Agreement as provided herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the
Parties and contained herein and other consideration, the value and adequacy of which are hereby
acknowledged, the parties hereby agree to amend and restate Original Agreement in its entirety as
follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide
those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated
herein by this reference, which may be referred to herein as the “services” or “work” hereunder.
As a material inducement to the City entering into this Agreement, Consultant represents and
warrants that it has the qualifications, experience, and facilities necessary to properly perform the
services required under this Agreement in a thorough, competent, and professional manner, and is
experienced in performing the work and services contemplated herein. Consultant shall at all times
faithfully, competently and to the best of its ability, experience and talent, perform all services
described herein. Consultant covenants that it shall follow the highest professional standards in
performing the work and services required hereunder and that all materials will be both of good
quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest
professional standards” shall mean those standards of practice recognized by one or more first-
class firms performing similar work under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement
shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in
accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as
may be required by law for the performance of the services required by this Agreement. Consultant
shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties
C.6.b
Packet Pg. 146
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-4-
and interest, which may be imposed by law and arise from or are necessary for the Consultant’s
performance of the services required by this Agreement, and shall indemnify, defend and hold
harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes,
penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant’s risk until written instructions are
received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish
continuous protection to the work, and the equipment, materials, papers, documents, plans, studies
and/or other components thereof to prevent losses or damages, and shall be responsible for all such
damages, to persons or property, until acceptance of the work by City, except such losses or
damages as may be caused by City’s own negligence.
1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all instruments,
prepare all documents and take all actions as may be reasonably necessary to carry out the purposes
of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of
the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or
make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work,
and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written
approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the
Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty
(180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to
C.6.b
Packet Pg. 147
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-5-
be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.
City may in its sole and absolute discretion have similar work done by other consultants. No
claims for an increase in the Contract Sum or time for performance shall be valid unless the
procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein
by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other
provisions of this Agreement, the provisions of Exhibit “B” shall govern.
1.10 Recitals.
The recitals set forth above are incorporated herein by this reference.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit
“C” and incorporated herein by this reference. The total compensation, including reimbursement
for actual expenses, under the Original Agreement and this Agreement shall not exceed $74,509.00
(the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.
(b) The Consultant acknowledges and agrees that the City has compensated
Consultant in the amount of $54,696.79 pursuant to the Original Agreement for the tasks marked
as “(COMPLETE)” as shown in Exhibit “A”. Consultant agrees that Consultant shall only be
compensated for the completion of the tasks marked as “(INCOMPLETE)” as provided in Exhibit
“A”, but no event shall compensation exceed $19,812.21 for tasks marked as “(INCOMPLETE)”
as set forth above.
(c) Except to the specific rights and obligations set forth herein or created or
reserved in this Agreement, the Consultant hereby releases and forever discharges the City and its
officers, employees and agents from any and all claims, demands, actions, causes of action,
obligations, costs, expenses, penalties, interest, attorneys’ fees, damages, losses and liabilities of
whatsoever nature, character or kind, whether known or unknown, suspected or unsuspected,
matured or contingent, which are or could have been the attributed to the tasks marked as
“(COMPLETE)” as shown in Exhibit “A”.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
C.6.b
Packet Pg. 148
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-6-
contract retention; (iii) payment for time and materials based upon the Consultant’s rates as
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and
expenses incurred during the preceding month in a form approved by City’s Director of Finance.
By submitting an invoice for payment under this Agreement, Consultant is certifying compliance
with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual
expenses by the following categories: labor (by sub-category), travel, materials, equipment,
supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such
categories. Consultant shall not invoice City for any duplicate services performed by more than
one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed
invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures,
the City cannot guarantee that payment will occur within this time period. In the event any charges
or expenses are disputed by City, the original invoice shall be returned by City to Consultant for
correction and resubmission. Review and payment by City for any invoice provided by the
Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable
law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed
to waive any defects in work performed by Consultant.
C.6.b
Packet Pg. 149
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-7-
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in the
“Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires,
earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars,
litigation, and/or acts of any governmental agency, including the City, if the Consultant shall
within ten (10) days of the commencement of such delay notify the Contract Officer in writing of
the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and
extend the time for performing the services for the period of the enforced delay when and if in the
judgment of the Contract Officer such delay is justified. The Contract Officer’s determination
shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be
entitled to recover damages against the City for any delay in the performance of this Agreement,
however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this
Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one (1)
years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
“D”).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the work
specified herein and make all decisions in connection therewith:
C.6.b
Packet Pg. 150
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-8-
Joe Punsalan Associate Principal Planner
(Name) (Title)
(Name) (Title)
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only competent personnel to perform services pursuant to this Agreement. Consultant shall make
every reasonable effort to maintain the stability and continuity of Consultant’s staff and
subcontractors, if any, assigned to perform the services required under this Agreement. Consultant
shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to
perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees
or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall
obtain any rights to retirement, health care or any other benefits which may otherwise accrue to
City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be G. Harold Duffey, City Manager, or such person as may be
designated by the City Manager. It shall be the Consultant’s responsibility to assure that the
Contract Officer is kept informed of the progress of the performance of the services and the
Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority, if specified in writing by the City
Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of
this Agreement.
4.4 Independent Contractor.
Neither the City nor any of its employees shall have any control over the manner, mode or
means by which Consultant, its agents or employees, perform the services required herein, except
C.6.b
Packet Pg. 151
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-9-
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or
control of Consultant’s employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Consultant shall perform all services required herein as an
independent contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents or employees
of City. City shall not in any way or for any purpose become or be deemed to be a partner of
Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with
Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the transfer
to any person or group of persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Consultant, taking all transfers into account on a cumulative
basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release the Consultant or any surety of
Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and
content satisfactory to City, during the entire term of this Agreement including any extension
thereof, the following policies of insurance which shall cover all elected and appointed officers,
employees and agents of City:
(a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A
policy of comprehensive general liability insurance written on a per occurrence basis for bodily
injury, personal injury and property damage. The policy of insurance shall be in an amount not
less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general
aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
C.6.b
Packet Pg. 152
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-10-
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
$1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any
automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant’s profession. This coverage may be written on a “claims made” basis, and must include
coverage for contractual liability. The professional liability insurance required by this Agreement
must be endorsed to be applicable to claims based upon, arising out of or related to services
performed under this Agreement. The insurance must be maintained for at least 5 consecutive
years following the completion of Consultant’s services or the termination of this Agreement.
During this additional 5-year period, Consultant shall annually and upon request of the City submit
written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
its elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not contribute
with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and
contribution it may have against the City, its officers, employees and agents and their respective
insurers. Moreover, the insurance policy must specify that where the primary insured does not
satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or
cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice
by certified mail return receipt requested to the City. In the event any of said policies of insurance
are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance
in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has
provided the City with Certificates of Insurance, additional insured endorsement forms or
appropriate insurance binders evidencing the above insurance coverages and said Certificates of
Insurance or binders are approved by the City. City reserves the right to inspect complete, certified
copies of and endorsements to all required insurance policies at any time. Any failure to comply
with the reporting or other provisions of the policies including breaches or warranties shall not
affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate
endorsement) and shall conform to the following “cancellation” notice:
C.6.b
Packet Pg. 153
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-11-
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY
ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents
and volunteers are to be covered as additional insureds as respects: liability arising out of activities
Consultant performs; products and completed operations of Consultant; premises owned, occupied
or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The
coverage shall contain no special limitations on the scope of protection afforded to City, and their
respective elected and appointed officers, officials, employees or volunteers. Consultant’s
insurance shall apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer’s liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At
the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects City or its respective elected or appointed officers, officials, employees and
volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and claims. The Consultant agrees that the
requirement to provide insurance shall not be construed as limiting in any way the extent to which
the Consultant may be held responsible for the payment of damages to any persons or property
resulting from the Consultant’s activities or the activities of any person or persons for which the
Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as
provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with
Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall
require the subcontractor to maintain the same policies of insurance that the Consultant is required
to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to
City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold
and save them and each of them harmless from, any and all actions, either judicial, administrative,
arbitration or regulatory claims, damages to persons or property, losses, costs, penalties,
obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or
liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein of
Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity
C.6.b
Packet Pg. 154
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-12-
for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’
reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance
of or failure to perform any term, provision, covenant or condition of this Agreement, and in
connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s
fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection with
the negligent performance of or failure to perform such work, operations or activities of Consultant
hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees
harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorney’s
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it
fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted
by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that
design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of
the negligence, recklessness or willful misconduct of the design professional. The indemnity
obligation shall be binding on successors and assigns of Consultant and shall survive termination
of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California, rated “A” or better in the most recent edition of Best Rating
Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category
Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk
Manager”) due to unique circumstances. If this Agreement continues for more than 3 years
duration, or in the event the risk manager determines that the work or services to be performed
under this Agreement creates an increased or decreased risk of loss to the City, the Consultant
agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt
of written notice from the Risk Manager.
C.6.b
Packet Pg. 155
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-13-
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts,
invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete and
detailed. The Contract Officer shall have full and free access to such books and records at all times
during normal business hours of City, including the right to inspect, copy, audit and make records
and transcripts from such records. Such records shall be maintained for a period of three (3) years
following completion of the services hereunder, and the City shall have access to such records in
the event any audit is required. In the event of dissolution of Consultant’s business, custody of the
books and records may be given to City, and access shall be provided by Consultant’s successor
in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in
providing access to the books and records if a public records request is made and disclosure is
required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of
work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees
that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or
will materially increase or decrease the cost of the work or services contemplated herein or, if
Consultant is providing design services, the cost of the project being designed, Consultant shall
promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents and materials”),
including any electronic documents and materials, prepared by Consultant, its employees,
subcontractors and agents in the performance of this Agreement shall be the property of City and
shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or
upon the termination of this Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or
assignment of such completed documents for other projects and/or use of uncompleted documents
without specific written authorization by the Consultant will be at the City’s sole risk and without
liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use,
reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant
C.6.b
Packet Pg. 156
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-14-
shall have the right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any documents or materials prepared by them, and in the event Consultant
fails to secure such assignment, Consultant shall indemnify City for all damages resulting
therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as
“works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby
deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions,
response to interrogatories or other information concerning the work performed under this
Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided
Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work performed
there under. City retains the right, but has no obligation, to represent Consultant or be present at
any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and
to provide City with the opportunity to review any response to discovery requests provided by
Consultant. However, this right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of San Bernardino, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
C.6.b
Packet Pg. 157
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-15-
Court, venue shall lie exclusively in the Central District of California, in the County of San
Bernardino, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed after
the date of default. Instead, the City may give notice to Consultant of the default and the reasons
for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices
during the period of default. If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article. Any failure on the part of the City to give
notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights
or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of City
to exercise such right to deduct or to withhold shall not, however, affect the obligations of the
Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
C.6.b
Packet Pg. 158
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-16-
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any
other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon written notice to Consultant. In addition, the
Consultant may terminate this Contract for cause, upon sixty (60) days’ advance written notice to
City. Upon receipt of any notice of termination, Consultant shall immediately cease all services
hereunder except such as may be specifically approved by the Contract Officer. Except where the
Consultant has initiated termination, the Consultant shall be entitled to compensation for all
services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or
such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event
the Consultant has initiated termination, the Consultant shall be entitled to compensation only for
the reasonable value of the work product actually produced hereunder. In the event of termination
without cause pursuant to this Section, the terminating party need not provide the non-terminating
party with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and
prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to
the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such
damages), and City may withhold any payments to the Consultant for the purpose of set-off or
partial payment of the amounts owed the City as previously stated.
7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such action
or proceeding, in addition to any other relief which may be granted, whether legal or equitable,
shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any
appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable
costs for investigating such action, taking depositions and discovery and all other necessary costs
C.6.b
Packet Pg. 159
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-17-
the court allows which are incurred in such litigation. All such fees shall be deemed to have
accrued on commencement of such action and shall be enforceable whether or not such action is
prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times avoid
conflicts of interest or the appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected
class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use of unauthorized aliens,
Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions
imposed, together with any and all costs, including attorney’s fees, incurred by City.
C.6.b
Packet Pg. 160
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-18-
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager
and to the attention of the Contract Officer (with her/his name and City title), City of Grand
Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the
person(s) at the address designated on the execution page of this Agreement. Either party may
change its address by notifying the other party of the change of address in writing. Notice shall be
deemed communicated at the time personally delivered or in seventy-two (72) hours from the time
of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections
contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or
decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any
of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder
unless the invalid provision is so material that its invalidity deprives either party of the basic benefit
of their bargain or renders this Agreement meaningless.
C.6.b
Packet Pg. 161
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
-19-
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this
Agreement, nor shall any official, officer, or employee of City participate in any decision relating
to this Agreement which may affect his/her financial interest or the financial interest of any
corporation, partnership, or association in which (s)he is directly or indirectly interested, or in
violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5.
Nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation, including but not limited to the Political Reform Act (Government Code
Sections 81000, et seq.)
Consultant warrants and represents that it has not paid or given, and will not pay or give,
to any third party including, but not limited to, any City official, officer, or employee, any money,
consideration, or other thing of value as a result or consequence of obtaining or being awarded any
agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render this
Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
C.6.b
Packet Pg. 162
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021 20
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
City of Grand Terrace, a municipal corporation
_____________________________________
G. Harold Duffey, City Manager
ATTEST:
____________________________________
_
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
____________________________________
Adrian R. Guerra, City Attorney
CONSULTANT:
KTUA
By:
___________________________________
Name:
Title:
By:
___________________________________
Name:
Title:
Address: ______________________________
_____________________________
_____________________________
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
C.6.b
Packet Pg. 163
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.6.b
Packet Pg. 164
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.6.b
Packet Pg. 165
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021 A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. By this Agreement and subject to these Scope of Services, Consultant shall create a
Michigan Street Walkability – Complete Street Plan, between Commerce Way and
Main Street with the following background:
A. Michigan Street from Barton Road to Main Street has been the City’s north-
south roadway on the City’s west end and is heavily traveled. Michigan Street
is heavily used by students to walk to Grand Terrace High School, yet it does
not have continuous sidewalks. Portions of the roadway also carry large
volumes of stormwater during large storm events. The City anticipates the
construction of master storm drains within Michigan Street and at its
intersections with Van Buren Avenue and Pico Street. The City plans to extend
Commerce Way to Main Street, which will shift traffic from Michigan Street
to Commerce Way.
B. Michigan Street can then transition into a complete street. The City envisions
continuous sidewalks, parkway landscaping, bike lanes, lighting, street
furniture, corner bulb-outs, bioswales for drainage and possibly narrowing of
roadway lanes. The complete street plan must also make allowances for storm
drain improvements.
C. Consultant has performed certain Tasks in this Exhibit “A” pursuant to the
Original Agreement; however, due to the delays caused by the COVID-19
pandemic of 2020, certain Tasks are incomplete. As provided below, Tasks
that have been complete are marked as “(COMPLETE)” and Tasks that have
not been completed are marked “(INCOMPLETE)”. For a Task marked
“(INCOMPLETE)” and only has a certain percentage remaining, then the
approximate remaining percentage incomplete will also be shown below.
The final work product from Consultant shall be a Michigan Street Walkability –
Complete Street Plan, between Commerce Way and Main Street, and exhibits that
can be leveraged towards application for various grant funding sources (“Services”).
In carrying out the above, Consultant will perform the following Services:
A. Task 1: Project Management
(i) (COMPLETE) Kick off Meeting. Consultant shall contact City staff to
coordinate the scheduling of a kick off meeting within 30 days of this
Agreement’s effective date, or as otherwise approved by the Contract
Officer. The purpose of this meeting includes but is not limited to
organizing and refining the work plan, community engagement, clarifying
data needs, and beginning to develop ideas. Consultant shall develop a kick
off meeting agenda and meeting minutes.
C.6.b
Packet Pg. 166
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021 A-2
(ii) (COMPLETE)Coordination Meetings. KTUA will schedule up to three (3)
meetings with the City to discuss project status, community outreach, and
conceptual design. Conceptual design meetings will be in person and may
include a site visit with City staff. Additional meetings and conference calls
will be conducted as needed at no additional cost to the City.
(iii) Task 1 Deliverables. Meeting agendas and meeting minutes for each of the
meetings mentioned above.
B. Task 2: Existing Conditions and Data Collection
(i) (COMPLETE) - Data Collection. Consultant shall work with the City and
any other sources to collect and organize available existing conditions data,
including traffic volumes and roadway capacity mode share, land
use/destinations, demographics (e.g. walking, biking, age, income, etc.),
and pedestrian and bicycle crash data, if updated since the completion of the
ATP.
As part of this data collection, Consultant shall evaluate if there is critical
data missing and will work with the City to collect such data. Field surveys
will also be conducted to review and record existing conditions to identify
any unusual or special conditions that may affect implementation and will
build upon data already collected as part of the ATP. The data collected will
be compiled into GIS maps and a report that may include but not limited to:
right-of-way, parking conditions, existing pedestrian facilities, safety
analysis, lighting conditions and existing utilities.
(ii) (COMPLETE) Traffic Counts. To better understand vehicular, pedestrian
and bicycle volumes, Consultant shall conduct traffic counts. Consultant
shall coordinate collection of the following new counts: Weekday AM and
PM peak hour turning movement counts at DeBerry Street, Van Buren
Street, Pico Street, and Main Street.
(iii) (COMPLETE) Task 2 Deliverables: Existing Conditions Report.
C. Task 3: Community Engagement
(i) (COMPLETE) Outreach to Neighbors and Stakeholders. Consultant
understands that street improvements and grant applications now require
extensive community engagement. Participation of citizens, businesses,
landowners, appointed and elected officials, and other stakeholders
throughout the City’s community is paramount to the success of the Plan.
Consultant shall coordinate with the City to reach out to the residents along
Michigan Street and coordinate with Syreeta Afadonis at Grand Terrace
High School to distribute flyers to students at Grand Terrace High School.
Consultant shall also will work with the City to mail out flyers or distribute
flyers at homes along Michigan Street and adjacent streets to announce the
first workshop. The second workshop will be announced at the first
C.6.b
Packet Pg. 167
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021 A-3
workshop unless determined otherwise by the Contract Officer at the kick-
off meeting. Announcements will also be posted on the City’s website and
an e-blast will be sent to the stakeholders and participants from the Active
Transportation Plan.
The focus of this planning effort is to address the multi-modal challenges of
these corridors such as safety, traffic calming, non-motorized connectivity,
and accessibility to neighborhood destinations. The following key messages
will be shared with the community members and stakeholders so that
expectations and outcomes are clear and understood:
(1) What is your primary mode of transportation through these corridors
and what improvements would you like to see?
(2) What kinds of challenges are you currently experiencing that make
it difficult and unsafe to travel throughout the corridor?
City may add additional key messages at its discretion. For these
workshops, Consultant shall prepare all materials, such as an introductory
presentation, large scale aerial photo maps, and informative graphics. All
materials shall be prepared in both English and Spanish.
(ii) (COMPLETE) Workshop #1
An interactive workshop format will be used for the first workshop to listen
and gather feedback on issues and solutions along Michigan Street. This
format will allow Consultant to successfully collect the necessary feedback
to meet the project’s goals.
The following highlights the workshop format, which is subject to revisions
based on City input.
(1) Consultant shall provide a brief presentation (10-15 minutes)
typically starting ten minutes into the workshop to account for
people signing in, snacks, etc.
(2) Exhibits and tables will be available for comments and input.
Participants will be broken out into tables for two exercises. The first
exercise will be to identify the issues and opportunities along the
corridor and mark them on the map and summary sheets. Each group
will then report back to the group on their top concerns. The second
exercise will consist of designing the corridor to mitigate those
concerns. Each table will work together to solve common concerns,
then report back to the group on their final recommendations. This
method has been highly effective in gaining consensus on
recommendations and bringing neighbors together for a common
goal.
C.6.b
Packet Pg. 168
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021 A-4
(iii) (INCOMPLETE) Workshop #2
The second workshop shall consist of an open house setting where
workshop participants can review the Michigan Street Concepts. This will
allow one-on-one dialogue with Consultant’s team and City staff. Large
table maps shall be provided for participants to comment and provide final
input. Depending on the turnout of the first workshop, City, in its sole
discretion, may elect to conduct the second workshop as part of the City’s
“Community Day” (generally occurring in June of each year).
(iv) (INCOMPLETE) Task 3 Deliverables: Community engagement plan,
workshop and website materials, sign-in sheets, workshop flyers, workshop
results.
D. Task 4: Schematic Design Phases
(i) (COMPLETE) 10% - Schematic Conceptual Design (for Workshop #1).
Consultant shall prepare a schematic conceptual design. These will then be
presented at Workshop #1 for initial community input. Once comments
have been compiled, City has vetted the comments, and City has approved
any changes, Consultant shall complete the final conceptual design.
(ii) (INCOMPLETE) 30% - Schematic Conceptual Design (Workshop #2).
Consultant shall prepare the 30% schematic conceptual plans created and
workshopped under Section I(D)(i) of this Exhibit into one final conceptual
design. These will then be presented at the second workshop for final
community input. Once comments have been compiled, vetted, and any
changes approved, the final conceptual design will be completed.
For Michigan Street to be a vibrant and attractive street, not only will
complete street amenities help with accessibility, walkability, and
bikeability, especially with nearby Grand Terrace High School, aesthetics
will also play a major role. With landscape architects in-house, Consultant
will provide streetscape, stormwater retention, lighting, and parkway
landscaping recommendations while making allowances for storm drain
improvements for a successful streetscape project. Placemaking is a key
objective and will be the focus during the preparation of the streetscape
recommendations. In addition, Consultant will provide a Green Street
Toolbox that will identify the various options for urban greening elements
such as trees, planting, and hardscape materials. Drought-tolerant planting
plans and other sustainable methods will be explored to keep infrastructure
and maintenance costs down.
Consultant shall communicate potentially complex issues through
informative graphics such as large-scale aerial photo maps and 3D models.
This includes 3D cross sections which will be developed on a segment-by-
segment basis.
C.6.b
Packet Pg. 169
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021 A-5
(iii) (INCOMPLETE) Quality Assurance/Quality Check Review. All
schematic designs and draft documents will be reviewed using Consultant’s
checker, backchecker, and verifier system to provide error free documents.
(iv) (INCOMPLETE) 30% Draft Document. A 30% draft document shall
include all the community engagement, existing conditions, and schematic
design plans.
(v) (INCOMPLETE) Preliminary Cost Estimates. Upon completion of the
final schematic design phases, Upon completion of the final design,
Consultant shall develop cost estimates using Caltrans latest format from
the Cycle 4 ATP program. Depending on the project and its needs, cost
estimates will include improvements such as painted lane treatments,
intersection controls, and additional signage, for examples.
(vi) (INCOMPLETE) Task 4 Deliverables: Schematic designs (10%), draft
and final conceptual plans (30%), 3D cross-sections and cost estimates.
E. Task 5: 100% Document and Final Design Development Plan
(i) (INCOMPLETE - 25% REMAINING) Final Design Development Plan
and 100% Document. Consultant shall draft the 100% document and final
design development plan so that it is a combination of the two (2) schematic
conceptual designs, color renderings, and community workshop input. This
100% document and final – design development plan shall have the
necessary background information to support Michigan Street’s integration
into the City’s CIP list and/or grant applications.
Consultant shall also draft an implementation plan, which shall include
short term (3 year) and long term (5 year) implementation timeframes for
Michigan Street. The implementation process shall also include:
(1) Proposing a phasing strategy to implement projects incrementally
(2) Identifying high priority phases that should be implemented first
(3) Identifying existing infrastructure projects already approved to
incorporate active transportation facilities
(4) Prioritizing the remaining projects to be built after high priority
projects are completed
(ii) (INCOMPLETE - 25% REMAINING) Quality Assurance/Quality
Check Final Review. All final documents will be reviewed using
Consultant’s checker, backchecker, and verifier system to provide error free
documents.
C.6.b
Packet Pg. 170
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021 A-6
(iii) (INCOMPLETE - 25% REMAINING) Final Cost Estimate. Consultant
shall develop a final cost analysis for the City’s implementation of the final
approved schematic design.
(iv) (INCOMPLETE) 3D Fly-through Video. Consultant shall develop a fly-
through video of the final design development plan for City Council
presentations and for City’s use in future planning a promotional complete
street efforts.
(v) (INCOMPLETE) One City Council Presentation. Consultant shall prepare
a presentation and present the final conceptual plan at one (1) City Council
meeting of the City’s choosing.
(vi) (INCOMPLETE) Task 5 Deliverables: Draft and final document
development plan, City Council presentation, final cost estimates, final 3D
fly-through video.
II. As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City:
A. In addition to any deliverable tangible work products identified in this Agreement,
Consultant shall provide tangible work products as may be requested by the City
from time-to-time.
III. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports:
A. Consultant shall provide such status reports, including meetings and/or conference
calls, as may be needed by the City from time-to-time. If any meetings and/or
conference calls are held, Consultant shall also prepare the necessary meting
agendas and meeting minutes.
IV. All work product, including without limitation such work product related to Tasks
shown as “COMPLETE” in this Exhibit “A”, is subject to review and acceptance by
the City, and must be revised by the Consultant without additional charge to the City
until found satisfactory and accepted by City.
V. Consultant will utilize the following personnel to accomplish the Services:
A. Joe Punsalan, Associate Principal Planner
B. Juan Alberto Bonilla, Assistant Project Manager
C. Jacob Leon, Assistant Project Manager/Outreach Facilitator
D. Tim Henderson, Landscape Designer
C.6.b
Packet Pg. 171
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021 A-7
VI. The following sub-consultants may be used subject to City approval:
A. Linscott Law & Greenspan (traffic consultant)
C.6.b
Packet Pg. 172
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021 B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
C.6.b
Packet Pg. 173
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021 C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the Tasks marked as “(INCOMPLETE)” in Exhibit “A”
at the billing rates provided in Exhibit “C-1”.
II. Consultant acknowledges and agrees that City has compensated Consultant for
those Tasks shown as “(COMPLETE)” under Exhibit “A”, and that Consultant
shall not be entitled for any additional payment for such tasks.
III. Within the budgeted amounts for each Task as provided in Exhibit “C-1” that are
shown as “(INCOMPLETE)” in Exhibit “A”, and with the approval of the Contract
Officer, funds may be shifted from one Task subbudget to another so long as the
Contract Sum is not exceeded per Section 2.1, unless Additional Services are
approved per Section 1.8.
IV. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and
travel properly charged to the Services.
V. The total compensation for the Services under the Original Agreement and this
Agreement shall not exceed $74,509.00 as provided in Section 2.1 of this Agreement.
VI. The Consultant’s billing rates for all personnel are attached as Exhibit “C-1”.
C.6.b
Packet Pg. 174
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021 C-2
EXHIBIT C-1
CONSULTANT’S RATES
[Rates and Task Costs]
C.6.b
Packet Pg. 175
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
01247.0005/693122.1 1/20/2021 D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all Services timely in accordance with the schedule as
approved in writing by the Contract Officer.
II. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
C.6.b
Packet Pg. 176
At
t
a
c
h
m
e
n
t
:
A
M
E
N
D
E
D
A
N
D
R
E
S
T
A
T
E
D
C
o
n
t
r
a
c
t
S
e
r
v
i
c
e
s
A
g
r
e
e
m
e
n
t
-
K
T
U
A
-
M
i
c
h
i
g
a
n
S
t
r
e
e
t
(
2
)
[
R
e
v
i
s
i
o
n
1
]
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
C.6.c
Packet Pg. 177
At
t
a
c
h
m
e
n
t
:
B
a
r
t
o
n
R
o
a
d
C
o
n
s
u
l
t
a
n
t
R
a
t
e
s
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
C
o
n
t
r
a
c
t
s
)
C.6.c
Packet Pg. 178
At
t
a
c
h
m
e
n
t
:
B
a
r
t
o
n
R
o
a
d
C
o
n
s
u
l
t
a
n
t
R
a
t
e
s
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
C
o
n
t
r
a
c
t
s
)
C.6.d
Packet Pg. 179
At
t
a
c
h
m
e
n
t
:
M
i
c
h
i
g
a
n
S
t
r
e
e
t
C
o
n
s
u
l
t
a
n
t
R
a
t
e
s
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
C
o
n
t
r
a
c
t
s
)
C.6.d
Packet Pg. 180
At
t
a
c
h
m
e
n
t
:
M
i
c
h
i
g
a
n
S
t
r
e
e
t
C
o
n
s
u
l
t
a
n
t
R
a
t
e
s
(
K
T
U
A
A
m
e
n
d
e
d
a
n
d
R
e
s
t
a
t
e
d
C
o
n
t
r
a
c
t
s
)
AGENDA REPORT
MEETING DATE: January 26, 2021 Council Item
TITLE: Update City of Grand Terrace Legislative Platform for
Assembly Member Reyes and State Senator Leyva to
Advance in California State Assembly and Senate
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Approve City of Grand Terrace's Legislative Platform for
2021; and Forward Platform to Assembly Member Eloise
Reyes' and State Senator Connie Leyva's Offices
2030 VISION STATEMENT:
This staff report supports Goal #4 Develop and Implement Successful Partnerships:
Working Collaboratively with Community Groups, Private and Public Sector Agencies to
Facilitate the Delivery of Services Benefitting Youth, Seniors and Our Community, Work
with Local, Regional and State Agencies to Secure Funding for Programs and Projects.
BACKGROUND:
The City Council annually reviews its legislative platform and forwards its requests to our
state representatives in the State Senate and State Assembly. Staff requested input from Council
for development of the 2021-2022 Legislative Platform. The primary purpose of the legislative
platform is to advocate for resources to preserve and enhance the City’s quality of life.
Once the Council approves the legislative platform, the City Clerk will forward the
Platform with cover letters to State Senator Leyva and Assembly member Reyes’ office.
The City Council and City Manager's Office work closely with state and federally
elected representatives, as well as with the League of California Cities (LOCC) and San
Bernardino Council of Governments (SBCOG), to influence policy decisions that preserve
local control and enhance local funding opportunities.
DISCUSSION:
The 2021-2022 legislative platform includes fewer requests and carryover from last
year (Attachment I), because of previous legislative platform items receiving funding.
In preparation of the legislative platform, staff identified the following nine categories:
Hazard Mitigation Public Safety School Construction
Recreation Internet Connectivity Transit Line Shelter
Accessibility Rails to Trails Urban Farming
G.7
Packet Pg. 181
The 2021-2022 legislative items are attached to a potential funding source or legislation
(Attachment II).
As a member of the League of California Cities, Grand Terrace will benefit from the
League of California Cities 2021 Strategic Advocacy Priorities, which is a commitment
addressing the top challenges California cities face on the state and federal level which
include:
• Addressing the impacts of the COVID-19 pandemic.
• Housing affordability issues and homelessness.
• State-local coordination and planning to strengthen community disaster
preparedness.
The League’s 2021 Strategic Advocacy Priorities are intended to be laser focused on
those issues most critical for our cities and the residents we serve (Attachment III).
Development of Legislative Priorities/Advocacy allows City Council members to
understand the body’s legislative agenda and work closely with staff, Assembly
member Reyes’ and Senator Leyva’s offices. The legislative platform is an opportunity
for the policy body to approve, add or remove any items during the legislative platform
discussion.
FISCAL IMPACT:
While there is no general fund impact as a result of this staff report, if our Assembly
member or Senator are successful in moving forward the City’s Legislative Ideas, the
City could receive significant revenues.
ATTACHMENTS:
• Attachment I - Ltr to Assemblymember Reyes and Senator Levya - COGT 2020-
2021 Legislative Priorities (PDF)
• Attachment II - COGT 2021-2022 Legislative Priorities (PDF)
• Attachment III - State Priorities 2021 (PDF)
APPROVALS:
G. Harold Duffey Completed 01/20/2021 5:55 PM
Finance Completed 01/20/2021 7:00 PM
City Attorney Completed 01/20/2021 8:14 PM
City Manager Completed 01/21/2021 10:23 AM
City Council Pending 01/26/2021 6:00 PM
G.7
Packet Pg. 182
G.7.a
Packet Pg. 183
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 184
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 185
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 186
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 187
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 188
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 189
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 190
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 191
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 192
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 193
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 194
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 195
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
G.7.a
Packet Pg. 196
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
-
L
t
r
t
o
A
s
s
e
m
b
l
y
m
e
m
b
e
r
R
e
y
e
s
a
n
d
S
e
n
a
t
o
r
L
e
v
y
a
-
C
O
G
T
2
0
2
0
-
2
0
2
1
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
2021/2022 Legislative Priorities
Category: Support for Mt. Vernon Slope
Stabilization
Program Cost Estimate: $3,700,000
Project: Existing City Revenues: $580,000
PROJECT DESCRIPTION:
The City of Grand Terrace submitted a Notice of Interest (NOI) for a Hazard Mitigation Grant
from the California Emergency Management Agency. The City’s Local Hazard Mitigation Plan
(LHMP) was approved by the State of California OES Office. In the LHMP the City identified the
Mt. Vernon Slope as a significant hazard for the community. The Slope is not stable and the
City fears that imminent failure will result in loss of life. It is estimated that stabilization of the
Mt. Vernon Slope will cost approximately $3,700,000.
The City originally planned to pay for the project with Redevelopment Bond proceeds.
However, when RDA ended in 2012, the funds were frozen, therefore the City is unable to
address this significant hazard within the community. The City was able to set aside
approximately $600,000 in RDA bond proceeds to match a potential grant from OES. California
Emergency Management Agency (CEMA) has determined that the Mt. Vernon Slope is an
eligible project for Hazard Mitigation Grant funds. CAL-OES modified the City’s most recent
application, breaking it down into a Planning/Design Grant for Phase I and Phase 2-
construction. Staff is working with State OES to discuss future funding opportunities. The
project should also be considered a regional infrastructure program because it is used by
commuters of the cities of Colton and Grand Terrace, as well as counties of San Bernardino
and Riverside.
REQUEST: □ Letter of Support □ Amend Existing Legislation
☑ Propose Legislation □ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
The City’s Local Hazard Mitigation Plan, adopted by the City Council on July 24, 2018, and
approved by FEMA, on August 3, 2018, allows Grand Terrace to compete for grants from any
Federal disaster grant program. The Federal grant programs from FEMA are administered
through Cal OES. In addition, staff recommends, Grand Terrace, Colton and Riverside County
ask for an earmark in the 2021-22 State Budget, as constituents from those jurisdictions
continuously travel along the potentially hazardous road segment.
EXISTING LEGISLATION:
The League of California Cities 2019 strategic goals include an item to improve disaster
preparedness, recovery, and climate resiliency. If additional funding is awarded in these areas,
Grand Terrace’s Hazard Mitigation Plan should allow Grand Terrace to compete for funds.
POTENTIAL PARTNERSHIP:
The City of Grand Terrace has also solicited support from the City of Colton. The City will also
reach out to local utilities that would also be impacted if Mt. Vernon slope experienced a
failure.
G.7.b
Packet Pg. 197
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
C
O
G
T
2
0
2
1
-
2
0
2
2
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
2
0
2
1
-
2
0
2
2
)
2021/2022 Legislative Priorities
Category: Re-establish Digital
Photography Parking Enforcement
Program
Program Cost Estimate: $80,000
Project:
Existing City Revenues:
PROJECT DESCRIPTION:
In September of 2010, AB 2567 was passed to allow local public agencies to install and operate
an automated parking enforcement system on local public agency-owned or local public
agency-operated streetsweepers for the purpose of digital photographing of street sweeping
parking violations occurring in street-sweeping parking lanes during the designated hours of
street sweeping operations, except when the vehicle is parked in a street sweeping parking
lane during the designated hours of street sweeping operations after the street has already
been cleaned.
The City of Grand Terrace implemented the program and saved hundreds of man hours from
its current method of having parking enforcement follow street sweepers. However, the law
sunset and the City can no longer use Digital photography to issue street sweeping tickets.
Grand Terrace Code Enforcement Officers that follow street sweepers issue roughly the same
amount of tickets as those that were issued via digital photography.
The reinstatement of the legislation to allow video parking violation enforcement is something
that many cities in Southern California would like to see because it ensures efficiency and
provides a digital record of the violation.
REQUEST: ☑ Propose Legislation □ Amend Existing Legislation
□ Letter of Support □ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
EXISTING LEGISLATION:
Section 40207 of the Vehicle Code.
POTENTIAL PARTNERSHIP:
There are several Southern California cities that are very interested in this program. I believe
the introduction of legislation will garner support from many communities.
G.7.b
Packet Pg. 198
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
C
O
G
T
2
0
2
1
-
2
0
2
2
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
2
0
2
1
-
2
0
2
2
)
2021/2022 Legislative Priorities
Category: Program Cost Estimate: $34,000,000
Project: Support Legislation to provide
priority funding of Proposition 51
Funds (Public Schools Bond Act of
2016) to schools that are on
environmentally compromised sites,
adjacent to freeways and major
intersections.
Existing Project Revenues: $10,000,000
PROJECT DESCRIPTION:
Grand Terrace Elementary School is located next to the I-215 Interchange. The school is
adjacent to Barton Road, to the south and east of interstate 215. The Colton Joint Unified
School District would like to relocate the school to land it owns on Michigan and Main Street.
The current school site has an estimated commercial value of approximately $10,000,000. The
estimated costs to build a new school is approximately $34,000,000.
The City would like to partner with the School District, as relocating the school will generate
new property tax and sales tax on the current school site. The school site is identified in the
California Enviro Screen in a Disadvantaged Community and is in the New Market Tax Credit
Zone Area. Cap-and-trade proceeds could also be used to help facilitate the schools move.
More than 30 years ago, the school district tested and found very low levels of lead in the soil.
REQUEST: □ Propose Legislation ☑ Amend Existing Legislation
□ Letter of Support ☑ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
Over $6,000,000,000 is available in Prop 51 Funding for new construction or modernization of
schools.
EXISTING LEGISLATION:
Prop 51.
POTENTIAL PARTNERSHIP:
The School Facilities Planning Division (SFPD) is the responsible administrative arm of the Office
of School Construction. They review all sites and approve. Some of the notable reasons that
they will deny a school site are proximity to airports and freeways.
G.7.b
Packet Pg. 199
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
C
O
G
T
2
0
2
1
-
2
0
2
2
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
2
0
2
1
-
2
0
2
2
)
2021/2022 Legislative Priorities
Category: Program Cost Estimate: $3,000,000
Project: Urban Greening Grants Existing City Revenues:
PROJECT DESCRIPTION:
The City of Grand Terrace urge the Assembly Member and Senator representing the
City of Grant Terrace to work with California Resource Agency and introduce legislation
to support Grants for California Rails to Trails. The Santa Ana River Trail runs along
the northern portion of the City of Grand Terrace. Abandoned Railroad sections could
easily be used by commuters and recreational cyclist to Access the Santa Ana River
Trail. The City would like to rejuvenate the area and turn the abandoned rail line into
safe and convenient access to the Santa Ana Rivers Trail.
The conversion of abandoned rail, eliminates vehicle, bike and pedestrian conflicts and
increases the probability that more people will be comfortable biking and jogging. The
movement of goods and services are an important part of the California Economy,
Abandon rail lines were a part of the important infrastructure. However, automation and
intermodal transportation continuously expands and contracts, eliminating service
needs in one area and expanding in other areas. The abandon rail lines in Grand
Terrace are a result of our nation’s transportation infrastructure. Transportation
companies and oversight agencies should be accountable for transitioning rail lines
from transportation infrastructure to usable community spaces.
REQUEST: □ Propose Legislation ☑ Amend Existing Legislation
□ Letter of Support ☑ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
Urban Greening Grant
EXISTING LEGISLATION:
POTENTIAL PARTNERSHIP:
Rails to Trails Conservancy
G.7.b
Packet Pg. 200
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
C
O
G
T
2
0
2
1
-
2
0
2
2
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
2
0
2
1
-
2
0
2
2
)
2021/2022 Legislative Priorities
Category: Program Cost Estimate: $175,000
Project: Neighborhood Watch and
ALPR Camera Program
Existing City Revenues:
PROJECT DESCRIPTION:
The City of Grand Terrace deployed an ALPR Camera System and a passive camera system
throughout the main corridors of the City. The system is very effective and allowed the Sheriff
to solve a significant number of crimes. However, the system does have a few gaps and the
City seeks funding to fully form a virtual net around the City, with an ability to read every
license plate entering and exiting the City limits.
In addition, the City would like to enhance its Neighborhood Watch Program by offering
resources to local neighborhood groups to show support for the program. The City would
increase the visibility of its neighborhood watch program from the purchase of new signs,
window decals and booklets.
REQUEST: □ Propose Legislation □ Amend Existing Legislation
☑ Earmark in 2020-21 State Budget □ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
Staff will send Assembly Person Reyes a detailed expenditure request for cameras, signs and
other materials needed to support and build a safe community built on efficiency and
volunteerism.
EXISTING LEGISLATION:
POTENTIAL PARTNERSHIP:
San Bernardino County Sheriff’s Department
G.7.b
Packet Pg. 201
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
-
C
O
G
T
2
0
2
1
-
2
0
2
2
L
e
g
i
s
l
a
t
i
v
e
P
r
i
o
r
i
t
i
e
s
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
2
0
2
1
-
2
0
2
2
)
January 1, 2021 President's Message by Cheryl Viegas Walker
Cal Cities strategic priorities set a course
for 2021
City leaders displayed remarkable resilience in their commitment to
serving their communities in 2020, taking action to protect their residents
from a global pandemic, leading in the recovery of their local economies,
responding to calls for equity and justice, navigating rolling blackouts, and
combating one of the worst wildfire seasons in history. While the
pandemic may have disrupted the advancement of a number of priority
issues in the state Legislature and Congress in 2020, it also shined a
floodlight on why in 2021, cities need strong state and federal partners to
address the most pressing needs of their residents.
In December 2020, city leaders who serve in leadership positions for the
League of California Cities divisions, departments, policy committees, and
diversity caucuses convened virtually for the annual League Leaders
program, to chart the organization’s priorities for 2021. Developing
member-driven and -informed strategic advocacy priorities is key to the
effectiveness of Cal Cities’ advocacy efforts on behalf of cities.
During the process, city leaders had the opportunity to review Cal Cities’
legislative achievements for 2020, discuss challenges cities are facing, and
inform the organization’s advocacy goals in 2021.
City leaders discussed the devastating impacts the COVID-19 pandemic is
having on city budgets, residents, and small businesses. As city leaders
have stepped up to protect and advocate for their communities and
promote local economic recovery, cities are in serious need of state and
federal financial support and resources in order to deliver essential
services to our residents.
Participants also conducted a robust conversation around the housing
affordability issues and production shortages in their communities, as
well as the lack of services for those experiencing homelessness. City
officials agreed that as local governments, stakeholders, and state and
federal governments work to find solutions to address these challenges, it
G.7.c
Packet Pg. 202
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
I
-
S
t
a
t
e
P
r
i
o
r
i
t
i
e
s
2
0
2
1
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
2
0
2
1
-
2
0
2
2
)
remains critically important that cities receive the funding and tools
necessary to increase the supply and affordability of housing at all income
levels, and retain flexibility based on the land use needs of their
community. Strong partnerships and collaboration to provide mental
health and wraparound services for unhoused individuals were also
discussed.
City leaders agreed to continue improving state-local coordination and
planning to strengthen community disaster preparedness, resiliency, and
recovery. They also recognized the importance of protecting and
modernizing critical infrastructure.
As a result of the collective input and feedback from League Leaders and
the entire Cal Cities membership, city officials developed the following
state and federal strategic advocacy priorities, committing to addressing
the top challenges California cities face. While California cities are
confronting many issues, the 2021 Strategic Advocacy Priorities are
intended to be laser focused on those issues most critical for our cities and
the residents we serve.
1. Secure state and federal funding for local COVID-19
public health response and economic recovery for
all. Secure direct and flexible funding and resources for
cities of all sizes so they can continue to protect residents
from the pandemic, deliver essential services, support
small businesses, and lead the recovery in our
communities. Improve communication and coordination with regional,
state, and federal governments on public health orders and programs to
stimulate equitable economic recovery.
2. Secure funding to increase the supply and
affordability of housing and resources to assist
individuals at risk of – or already experiencing –
homelessness while preserving local decision
making. Secure additional resources to increase
G.7.c
Packet Pg. 203
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
I
-
S
t
a
t
e
P
r
i
o
r
i
t
i
e
s
2
0
2
1
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
2
0
2
1
-
2
0
2
2
)
construction of housing, particularly affordable housing, workforce
housing, and permanent supportive housing, and ensure cities retain
flexibility based on the land use needs of each community. Increase
flexibility and resources to provide navigation assistance and emergency
shelters, and strengthen partnerships and collaboration with
stakeholders to ensure mental health, substance abuse treatment, and
wraparound services are available for adults and youth at risk of – or
already experiencing – homelessness in our communities.
3. Improve state-local coordination and planning to
strengthen community disaster preparedness,
resiliency, and recovery. Pursue additional resources
and support to mitigate the effects of climate change,
sea level rise, catastrophic wildfires, and flooding in our
communities. Promote community disaster
preparedness, resiliency, and recovery in collaboration
with the state and federal governments. Increase availability and access
to the National Flood Insurance Program to include other natural
disasters.
4. Protect and modernize critical
infrastructure. Seek increased state and federal
resources for critical and sustainable local
infrastructure projects including roads, public transit,
active transportation, water availability, and
broadband deployment that enhance workforce and
economic development and improve quality of life.
With its agenda now set, Cal Cities will begin working immediately to
advance these objectives in the state and U.S. Capitols. I am thankful for all
of our city leaders who participated in our priority-setting process. We
stand ready to accomplish these strategic priorities in 2021. Stay tuned
for opportunities in 2021 for you to help us achieve these priorities. To
learn more, visit Cal Cities Policy and Advocacy webpage
G.7.c
Packet Pg. 204
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
I
I
I
-
S
t
a
t
e
P
r
i
o
r
i
t
i
e
s
2
0
2
1
(
L
e
g
i
s
l
a
t
i
v
e
P
l
a
t
f
o
r
m
f
o
r
2
0
2
1
-
2
0
2
2
)