04/27/2021CITY OF GRAND TERRACE
CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY
TO THE COMMUNITY REDEVELOPMENT AGENCY
AGENDA ● APRIL 27, 2021
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
PUBLIC ADVISORY: THE COUNCIL CHAMBER IS NOW OPEN TO THE PUBLIC!!
Beginning June 15, 2020, the City of Grand Terrace will reopen its public meetings. Therefore, the regular meeting of
the City Council for April 27, 2021 is now open to the public. Please be advised that face masks are required, social
distancing will be practiced, and occupancy limits will be enforced.
Please note that Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020,
the regular meeting of the City Council for April 27, 2021 will also be conducted telephonically through Zoom and
broadcast live on the City’s website.
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter
within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak Form available at
the front entrance and present it to the City Clerk. Speakers physically present and participating via Zoom will be
called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing
the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 876 2310 9951
Password: 846296
The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-
ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please
submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at
(909) 824-6621 x230 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment period, please
indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments
that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during
regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda
items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-
ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours.
In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of
the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later
requests will be accommodated to the extent feasible.
Agenda Grand Terrace City Council and Successor Agency April 27, 2021
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community
Redevelopment Agency
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Jeff Allen
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B. SPECIAL PRESENTATIONS - NONE
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 04/13/2021
DEPARTMENT: CITY CLERK
3. Approval of the March-2021 Check Register in the Amount of $430,760.27
RECOMMENDATION:
Approve the Check Register No. 03312021 in the amount of $430,760.27 as submitted,
for the period ending March 31, 2021.
DEPARTMENT: FINANCE
Agenda Grand Terrace City Council and Successor Agency April 27, 2021
City of Grand Terrace Page 3
4. City Department Monthly Activity Report - February 2021
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
5. A Resolution Affirming and Amending the Previously Approved Job Classification and
Salary Range Schedule to Add a Senior Management Analyst Position, and Adopting a
Job Description for the Senior Management Analyst Position
RECOMMENDATION:
Adopt “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, SUPERSEDING AND REPLACING RESOLUTION 2018-08
BY AFFIRMING THE PREVIOUSLY APPROVED CLASSIFICATION AND SALARY
RANGE SCHEDULE; AMENDING SUCH SCHEDULE TO ADD A NEW
CLASSIFICATION AND SALARY RANGE FOR A NEW SENIOR MANAGEMENT
ANALYST CLASSIFICATION; AND ADOPTING A JOB DESCRIPTION FOR THE
SENIOR MANAGEMENT ANALYST POSITION”
DEPARTMENT: CITY MANAGER
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
6. Ordinance and Resolution Authorizing the Electronic or Paper Filing of Campaign
Statements and Statements of Economic Interests (Form 700)
RECOMMENDATION:
1. Introduce by title only, direct the City Attorney read the title, and waive further
reading of AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
Agenda Grand Terrace City Council and Successor Agency April 27, 2021
City of Grand Terrace Page 4
TERRACE, CALIFORNIA, ADDING CHAPTER 2.06 TO TITLE 2
(ADMINISTRATION AND PERSONNEL) OF THE GRAND TERRACE MUNICIPAL
CODE AUTHORIZING ELECTRONIC AND PAPER METHODS OF FILING
CAMPAIGN FINANCE DISCLOSURE STATEMENTS.
2. Approve A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE AUTHORIZING THE ELECTRONIC FILING OF STATEMENTS OF
ECONOMIC INTERESTS (FORM 700) REQUIRED BY GOVERNMENT CODE
SECTION 87200 ET SEQ. AND GOVERNMENT CODE SECTION 87300 ET SEQ.
DEPARTMENT: CITY CLERK
7. Status Update on Priority Capital Improvement Program Projects
RECOMMENDATION:
Receive and file a status update on priority Capital Improvement Program projects.
DEPARTMENT: PUBLIC WORKS
This Agenda Item is a City Council and Successor Agency Item
8. Dissolution of the Successor Agency and Related Actions Required
RECOMMENDATION:
1. Direct Staff to proceed and prepare the necessary documents, analyses, and reports
to complete the dissolution of the Successor Agency, which includes, but is not
limited to, the completion of the following actions by the City and Successor Agency:
a. The sale of Successor Agency held property (APN 0276-202-54) to the City of
Grand Terrace.
b. Immediate repayment by the City of the loan of $885,797 that it owes to the
Successor Agency by amending the related loan agreement as needed.
c. Immediate repayment of the Successor Agency loan of $248,636 that it owes to
the Housing Successor by amending the related repayment schedule as needed.
d. Amend the Successor Agency’s Last and Final Recognized Obligation Schedule
in order to allow the revenue realized from the sale of the Successor Agency
property to the City and repayment of the loan owed by the City to the Successor
Agency to be used and any other non-obligated funds held by the Successor
Agency to repay the loan owed by the Successor Agency to the Housing
Successor (with remaining revenue being distributed to the taxing entities).
e. Any other action as may be necessary to complete the dissolution of the
Successor Agency.
f. Request dissolution of the Successor Agency contingent upon approval of the
above-mentioned actions by the County-Wide Oversight Board and Department
of Finance and completion thereof and request the Final CWOB Resolution
allowing the Successor Agency to dissolve contingent on the same.
2. Authorize staff to submit a request for items before the San Bernardino County-Wide
Oversight Board (CWOB) regarding the above-mentioned items, as may be
necessary, and to begin immediately working with CWOB and County staff to
Agenda Grand Terrace City Council and Successor Agency April 27, 2021
City of Grand Terrace Page 5
achieve the dissolution of the Successor Agency (including submission of draft
documents as needed).
DEPARTMENT: FINANCE
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Doug Wilson
Council Member Sylvia Robles
Mayor Pro Tem Bill Hussey
Mayor Darcy McNaboe
J. CITY MANAGER COMMUNICATIONS
K. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code
Section 54957.6
Agency Designated Representatives: G. Harold Duffey, City Manager
Adrian R. Guerra, City Attorney
Colin Tanner, Deputy City Attorney
Employee Organization: Teamsters Local 1932
Unrepresented Employees: City Manager, Assistant City Manager,
City Clerk, Director of Public Works,
Director of Planning & Development
Services, Management Analyst (Two
Positions), Principal Accountant,
Assistant Planner
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
Agenda Grand Terrace City Council and Successor Agency April 27, 2021
City of Grand Terrace Page 6
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, May 11, 2021 at 6:00
PM. Any request to have an item placed on a future agenda must be made in writing
and submitted to the City Clerk’s office and the request will be processed in accordance
with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● APRIL 13, 2021
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
April 13, 2021 at 6:00 p.m.
INVOCATION
The Invocation was given by Pastor Josue Zapata from Centerpoint Church.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Lieutenant Bryan Lane of the San Bernardino
County Sheriff’s Department.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Bill Hussey Mayor Pro Tem Present
Sylvia Robles Council Member Present
Doug Wilson Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Steven Weiss Planning & Development Services
Director
Present
Robert
Eisenbeisz
Interim Public Works Director Excused
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
None.
B. SPECIAL PRESENTATIONS
Mayor Darcy McNaboe presented a Proclamation to Susan Van Campen for
DMV/Donate Life California Month.
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Minutes Grand Terrace City Council April 13, 2021
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Mayor McNaboe presented a Proclamation to Janki Patel, Children’s Network Officer for
Children’s Network of San Bernardino County for Child Abuse Awareness Month.
A PowerPoint presentation was presented by Fire Marshal/Deputy Fire Warden, Mike
Horton, Deputy Fire Marshal, Adam Panos, Assistant Fire Marshal Tom Strong and
Assistant Fire Marshal Brian Headley of the San Bernardino County Fire Department on
Community Risk Reduction Applications.
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 03/23/2021
APPROVE THE REGULAR MEETING MINUTES OF MARCH 23, 2021
3. February 18, 2021, March 18, 2021 Planning Commission Meeting Minutes, February
11, 2021 Parks & Recreation Advisory Committee Meeting Minutes
RECEIVE AND FILE.
4. Treasurer's Report as of December 31, 2020
RECEIVE AND FILE THE TREASURER'S REPORT FOR THE PERIOD ENDING
DECEMBER 31, 2020.
5. Adoption of Resolutions Updating the Signature Authority for the City's & Successor
Agency's (As Applicable) Bank of America, California Asset Management Program,
LAIF, US Bank Safekeeping, Arrowhead Credit Union, MIDAmerica, and Empower
Retirement Accounts
ADOPT THE ATTACHED RESOLUTIONS UPDATING THE SIGNATURE
AUTHORITY FOR THE CITY’S AND SUCCESSOR AGENCY’S (AS APPLICABLE)
BANK OF AMERICA, CALIFORNIA ASSET MANAGEMENT PROGRAM, LAIF, US
BANK SAFEKEEPING, ARROWHEAD CREDIT UNION, MIDAMERICA, AND
EMPOWER RETIREMENT ACCOUNTS
6. Notice to Council that City's Contract Officer Will be Issuing a Notice to Proceed in
Accordance with Agreement #2019-15 with (MIG) Moore Iacofano Goltsman, Inc. in the
Amount of $59,685.
RECEIVE AND FILE NOTICE TO COUNCIL THAT CITY’S CONTRACT OFFICER
WILL BE ISSUING A NOTICE TO PROCEED IN ACCORDANCE WITH
AGREEMENT #2019-15 WITH (MIG) IN THE AMOUNT OF $59,685. MIG TO
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Minutes Grand Terrace City Council April 13, 2021
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PREPARE ENVIRONMENTAL DOCUMENTATION FOR THE PLANNING
COMMISSION TO REVIEW THE UNIFORM APPLICATION PACKET FOR A
PROPOSED BATTERY ENERGY STORAGE SYSTEM PROJECT.
D. PUBLIC COMMENT
None.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
7. Grand Terrace Special Events List for Calendar Year 2021
G. Harold Duffey, City Manager gave the PowerPoint presentation for this item.
PUBLIC COMMENT
Mary Beth Correra, Grand Terrace thanked the City Council for its consideration to
support the Grand Terrace High School 2021 Seniors
Mario Sanchez, Grand Terrace also thanked the City Council for supporting the Grand
Terrace High School 2021 Seniors. Mr. Sanchez provided some background on how the
parents have fundraised to provide activities for the students throughout the school
year.
RECEIVE AND FILE 2021 COMMUNITY EVENTS AND APPROVE INCLUSION OF
CLASS OF 2021 PARADE AS A ONE TIME CITY SPONSORED EVENT
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Mayor Pro Tem
AYES: McNaboe, Hussey, Robles, Wilson, Allen
8. Approval of Professional Services Agreement for Interim Finance Director and
Administration Services with Rogers, Anderson, Malody and Scott, LLP
G. Harold Duffey, City Manager gave the PowerPoint presentation for this item.
1. APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR INTERIM
FINANCE DIRECTOR AND ADMINISTRATION SERVICES WITH ROGERS,
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ANDERSON, MALODY AND SCOTT, LLP WITH A NOT TO EXCEED AMOUNT
OF $127,500.
2. AUTHORIZE THE MAYOR TO EXECUTE THE PROFESSIONAL SERVICES
AGREEMENT SUBJECT TO THE CITY ATTORNEY’S APPROVAL AS TO FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
9. Professional Services Agreement with Michael Baker International for Environmental
and Planning Services Related to the Barton Road Specific Plan (BRSP) and Town
Center Master Plan (TCMDP) in an Amount Not to Exceed of $120,145
Steve Weiss, Planning & Development Services Director gave the PowerPoint
presentation for this item.
Council Member Doug Wilson moved, with a second from Council Member Jeff Allen to
approve staff recommendation.
ALTERNATE MOTION
Council Member Sylvia Robles moved, with a second from Council Member Jeff Allen to
approve staff recommendation and to schedule a joint workshop with the City Council
and Planning Commission to discuss the Barton Road Specific Plan and Town Center
Master Plan design standards.
1) WAIVE COMPETITIVE BIDDING REQUIREMENTS UNDER CHAPTER 3.24 OF
THE GRAND TERRACE MUNICIPAL CODE (GTMC) FOR THE PROFESSIONAL
SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL (MBI) IN AN
AMOUNT NOT TO EXCEED $120,145 PURSUANT TO GTMC SECTION
3.24.180(H);
2) APPROVE THE PROFESSIONAL SERVICES AGREEMENT WITH MBI IN AN
AMOUNT NOT TO EXCEED $120,145; AND
3) AUTHORIZE THE MAYOR TO EXECUTE THE PROFESSIONAL SERVICES
AGREEMENT WITH MBI, SUBJECT TO CITY ATTORNEY APPROVAL AS TO
FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
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H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
1. Policy on Banning Political Signs, Flyers, etc. in City Parks and Other City Owned
Facilities During Election Period
Requested by: Council Member Sylvia Robles
Council Member Sylvia Robles removed this item for discussion.
2. Policy on Filling Unexpired Vacancies on City Council With Next Candidate With
Highest Voter Count if Vacancy Occurs Within One Year of Last Election
Requested by: Council Member Sylvia Robles
3. Motion: Motion: Policy on Filling Unexpired Vacancies on City Council With Next
Candidate With Highest Voter Count if Vacancy Occurs Within One Year of Last
Election
RESULT: ADOPTED [3 TO 2]
MOVER: Sylvia Robles, Council Member
SECONDER: Doug Wilson, Council Member
AYES: Bill Hussey, Sylvia Robles, Doug Wilson
NAYS: Darcy McNaboe, Jeff Allen
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Nothing to Report.
Council Member Doug Wilson
Nothing to Report.
Council Member Sylvia Robles
Nothing to Report.
Mayor Pro Tem Bill Hussey
Nothing to Report.
Mayor Darcy McNaboe
Nothing to Report.
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J. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager gave the PowerPoint presentation for this item.
K. RECESS TO CLOSED SESSION
Mayor McNaboe received the regular meeting of the City Council at 7:43 p.m.
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code Section
54957.6
Agency Designated Representatives: G. Harold Duffey, City Manager
Adrian R. Guerra, City Attorney
Colin Tanner, Deputy City Attorney
Employee Organization: Teamsters Local 1932
Unrepresented Employees: City Manager, Assistant City Manager, City
Clerk, Director of Public Works, Director of
Planning & Development Services,
Management Analyst (Two Positions), Principal
Accountant, Assistant Planner
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant
Exposure to Litigation, pursuant to Government Code Section 54956.9(c), (d)(2), e(3)
A point has been reached where, in the opinion of the legislative body of the local
agency, upon the advice of its legal counsel based on existing facts and
circumstances, that there is significant exposure to litigation against the local
agency. The existing facts and circumstances consist of a claim filed by Sunny
Days, LLC, pursuant to the Government Claims Act, which alleges that the City
improperly rescinded/terminated a business license for a wholesale business at
the property located at 21600 Walnut Avenue. The claim seeks damages in
excess of $25,000. The claim was denied by the City Council on February 9,
2021. A copy of the City Council agenda report, dated February 9, 2021, and
subsequent claim rejection letter dated February 12, 2021, are included in this
agenda package for public review and available for review in the City Clerk’s
office upon request.
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Minutes Grand Terrace City Council April 13, 2021
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3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Government Code
Section 54957.6
Title: City Manager
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the regular meeting of the City Council at 8:48 p.m.
REPORT OUT OF CLOSED SESSION
Agenda Item No. K.1 – Mayor McNaboe announced there was nothing to report on this
item and direction was provided to staff.
Agenda Item No. K.2 – Mayor McNaboe announced there was nothing to report on this
item and direction was provided to staff.
Agenda Item No. K.2 – Mayor McNaboe announced there was nothing to report on this
item and direction was provided to staff.
L. ADJOURN
Mayor Darcy McNaboe adjourned the Regular Meeting of the City Council at 8:50 p.m.
The Next Regular City Council Meeting will be held on Tuesday, April 27, 2021 at 6:00
p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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AGENDA REPORT
MEETING DATE: April 27, 2021 Council Item
TITLE: Approval of the March-2021 Check Register in the Amount
of $430,760.27
PRESENTED BY: Cynthia Fortune, Assistant City Manager
RECOMMENDATION: Approve the Check Register No. 03312021 in the amount of
$430,760.27 as submitted, for the period ending March 31,
2021.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register for the month of March-2021 has been prepared in accordance with
Government Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. The check registers list all payments made to vendors
and employee reimbursements during the month of March-2021.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $430,760.27 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of March-2021.
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Payments larger than $10,000:
Check
No. Payee Description Amount
77992 BURRTEC WASTE INDUSTRIES DELINQUENT TRASH COLLECTIONS $26,335.21
78001 SB COUNTY SHERIFF MAR-2021 LAW ENFORCEMENT
SERVICES $183,999.00
78017 SB COUNTY SHERIFF OCT2020 – DEC2020 SHERIFF
OVERTIME, GAS & VEHICLE MAINT $47,903.50
16348938 CALPERS MARCH 2021 UNFUNDED ACCRUED
LIABILITY $40,440.76
TOTAL PAYMENTS LARGER THAN $10,000 $298,678.47
PAYROLL
Payroll costs for the month:
Pay Per. Period Start Period End Pay Date Amount
Mar-21
19 From 2/20/2021 to 3/5/2021 3/11/2021 $44,502.25
20 From 3/6/2021 to 3/19/2021 3/25/2021 $47,089.50
$91,591.75
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2020-21 in the amount of:
Description Amount
Mar-21
Check Register $430,760.27
Payroll $91,591.75
$522,352.02
ATTACHMENTS:
• Check Register Account Index (PDF)
• March 2021 Check Register Report-2 (PDF)
APPROVALS:
Cynthia A. Fortune Completed 04/21/2021 2:36 PM
Finance Completed 04/21/2021 2:37 PM
C.3
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City Attorney Completed 04/21/2021 3:19 PM
City Manager Completed 04/22/2021 3:13 PM
City Council Pending 04/27/2021 6:00 PM
C.3
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CITY OF GRAND TERRACE
FY2020-21
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.3.a
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Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING
19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT
36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT
45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES
46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES
47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE
48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING
49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES
50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS
52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS
61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES
62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING
63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS
64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE
65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES
66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE
67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION
68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM.
69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS
70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT
73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS
74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS
75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT
76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER
77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES
90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION
95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
City of Grand Terrace Check Register Index
C.3.a
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CITY OF GRAND TERRACE
FY2020-21
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER
For the Period Ending March 31, 2021
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.3.b
Packet Pg. 19
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
77992 03/05/2021 BURRTEC WASTE INDUSTRIES INC 01/24/2018 TRASH01/24/2018 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 8,891.03
8,891.03
07/13/2020 B TRASH07/13/2020 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 5,278.76
5,278.76
11/13/2020 B TRASH11/13/2020 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 1,656.15
1,656.15
02/13/2020 TRASH02/13/2020 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 1,567.02
1,567.02
12/02/16 TRASH 12/02/16 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 1,564.09
1,564.09
06/29/2017 TRASH06/29/2017 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 1,375.68
1,375.68
06/29/2018 TRASH06/29/2018 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 1,362.72
1,362.72
11/08/2019 TRASH11/08/2019 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 1,288.44
1,288.44
11/09/2018 TRASH11/09/2018 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 829.10
829.10
12/18/2020 B TRASH12/18/2020 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 697.89
697.89
04/05/2018 TRASH04/05/2018 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 488.95
488.95
C.3.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
11/13/2017 TRASH11/13/2017 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 324.72
324.72
01/22/2020 01/22/2020 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 268.27
268.27
12/21/16 TRASH 12/21/16 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 250.13
250.13
12/21/2017 TRASH12/21/2017 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 225.00
225.00
05/23/2019 TRASH05/23/2019 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 134.27
134.27
04/20/2020 TRASH04/20/2020 DELINQ TRASH COLLECTIONS 03/05/2021
B 23-302-90-00 132.99
132.99
26,335.21
77993 03/05/2021 CITY OF COLTON 11092018 SEWER 11/09/2018 DELINQ SEWER COLLECTIONS 03/05/2021
B 23-303-90-00 995.32
995.32
12192018 SEWER 12/19/2018 DELINQ SEWER COLLECTIONS 03/05/2021
B 23-303-90-00 545.78
545.78
06292020 SEWER 06/29/2020 DELINQ SEWER COLLECTIONS 03/05/2021
B 23-303-90-00 482.32
482.32
12182020 SEWER 12/18/2020 DELINQ SEWER COLLECTIONS 03/05/2021
B 23-303-90-00 478.44
478.44
02132020 SEWER 02/13/2020 DELINQ SEWER COLLECTIONS 03/05/2021
B 23-303-90-00 275.24
275.24
C.3.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
11082019 SEWER 11/08/2019 DELINQ SEWER COLLECTIONS 03/05/2021
B 23-303-90-00 51.51
51.51
2,828.61
77994 03/05/2021 CLEAN STREET 98735 NOV20 STREET SWEEPING SERVICES 11/30/2020
E 16-900-254-000-000 5,101.24
5,101.24
5,101.24
77995 03/05/2021 FEDEX 7-268-30254 JAN 2021 EXPRESS MAILING SERVICES 02/04/2021
E 10-190-211-000-000 74.20
74.20
74.20
77996 03/05/2021 FRUIT GROWERS SUPPLY 92207921 FLAG STAKES FOR ALL PARKS 02/22/2021
E 10-450-245-000-000 45.26
45.26
92208425 CAUTION TAPE FOR PARK PERIMETER FOR FERTILIZING02/23/2021
E 10-450-245-000-000 20.45
20.45
65.71
77997 03/05/2021 GOPHER PATROL 457879 DOG PARK GOPHER CONTROL SERVICES 02/26/2021
E 10-450-245-000-000 225.00
225.00
456984 RICHARD ROLLINS GOPHER CONTROL SERVICES02/26/2021
E 10-450-245-000-000 88.50
88.50
313.50
77998 03/05/2021 GRAINGER 9808235783 SAFETY GLASSES 02/16/2021
E 10-175-210-000-000 17.46
17.46
17.46
C.3.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
77999 03/05/2021 HDL SOFTWARE LLC SIN006753 JAN BUSINESS LICENSES PROCESSING FEES 01/31/2021
E 10-140-250-000-000 9,870.00
9,870.00
9,870.00
78000 03/05/2021 MORAN JANITORIAL SERVICES LLC 1833 JAN JANITORIAL SERVICES FOR CH & PARKS 02/02/2021
E 10-195-245-000-000 760.00
E 10-450-245-000-000 1,325.00
2,085.00
2,085.00
78001 03/05/2021 SB COUNTY SHERIFF 20436 MARCH 2021 LAW ENFORCEMENT SERVICES 03/01/2021
E 10-410-255-000-000 5,658.30
E 10-410-256-000-000 170,057.41
E 14-411-256-000-000 8,283.29
183,999.00
183,999.00
78002 03/05/2021 SO CA EDISON COMPANY FEB 2021 EDISONFEB 2021 ENERGY USAGE 02/27/2021
E 10-172-238-000-000 70.46
E 10-175-238-000-000 70.47
E 10-190-238-000-000 3,048.22
E 10-450-238-000-000 654.94
E 16-510-238-000-000 656.61
E 26-604-238-000-000 56.33
4,557.03
4,557.03
78003 03/05/2021 SO CAL LOCKSMITH 49145 REPLACEMENT LOCKS FOR PICO PARK 02/22/2021
E 10-450-245-000-000 107.75
107.75
107.75
78004 03/05/2021 TIME WARNER CABLE 0228510022521 CITY HALL INTERNET -CITY HALL - FEB-MAR 02/25/2021
E 10-190-238-000-000 114.98
114.98
C.3.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
0153825022321 SR CENTER INTERNET - HSD3 - FEB-MAR 02/23/2021
E 10-805-238-000-000 83.91
83.91
198.89
78005 03/05/2021 UNDERGROUND SERVICE ALERT 920200298 SEPT20 DATABASE MAINT FEE & TICKET CHRGS10/01/2020
E 16-900-220-000-000 71.05
71.05
dsb20195288 SEPT20 CA STATE FEE FOR REGULATORY COST10/01/2020
E 16-900-220-000-000 36.26
36.26
dsb20200869 FEB21 CA STATE FEE FOR REGULATORY COST 03/01/2021
E 16-900-220-000-000 33.60
33.60
140.91
78006 03/05/2021 UPDOG 7095 2021 ANNUAL WALK ON BLUE MOUNTAIN POSTERS02/18/2021
E 10-120-220-000-000 243.37
243.37
243.37
78007 03/05/2021 VERIZON WIRELESS 987084973 ALPR CARD LINE CHARFES JAN-FEB 2021 02/23/2021
E 10-190-235-000-000 190.05
190.05
190.05
78008 03/12/2021 AT AND T MAR 2021 AT&T MAR 2021 AT&T 03/01/2021
E 10-190-235-000-000 1,143.29
E 10-450-235-000-000 230.84
E 10-805-235-000-000 424.20
E 10-808-235-000-000 381.92
2,180.25
2,180.25
78009 03/12/2021 BENSON PRODUCTIONS 1566 FEB 2021 VIDEOGRAPHER SERVICES FOR CITY COUNCIL MEETINGS03/03/2021
E 10-380-250-000-000 1,000.00
1,000.00
1,000.00
C.3.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78010 03/12/2021 CBRE INC VALUATION ADVISORY 41251-PS203964 STANDARD APPRAISAL REPORT - 21893 BARTON ROAD09/18/2020
E 10-120-250-000-000 3,850.00
3,850.00
3,850.00
78011 03/12/2021 EYEMED FIDELITY SECURITY LIFE 164697307 MAR EMPLOYEE PAID VISION INSURANCE 03/12/2021
B 10-022-71-00 93.09
93.09
93.09
78012 03/12/2021 FEHR AND PEERS 139738 JUNE-JULY20 PROFESSIONAL TRANSPORTATION SRVCS FOR WORK RELATED VEHICLE MILES08/13/2020
E 10-370-250-000-000 2,407.13
2,407.13
141249 AUG-SEPT20 PROFESSIONAL TRANSPORTATION SRVCS10/05/2020
E 10-370-250-000-000 1,092.00
1,092.00
3,499.13
78013 03/12/2021 HDL SOFTWARE LLC SIN006595 PERMIT TRACK SOFTWARE FY21 02/05/2021
E 10-172-250-000-000 2,302.05
2,302.05
2,302.05
78014 03/12/2021 MOORE IACOFANO GOLTSMAN INC 0068247 JAN21 ON CALL CASE PLANNER SERVICES 02/23/2021
E 10-370-250-000-000 375.00
375.00
375.00
78015 03/12/2021 OFFICE DEPOT 156660736001 OFFICE SUPPLIES 02/22/2021
E 10-190-210-000-000 411.13
411.13
157172528001 OFFICE SUPPLIES 02/22/2021
E 10-190-210-000-000 54.98
54.98
466.11
C.3.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78016 03/12/2021 RIVERSIDE HIGHLAND WATER CO 12/14/20-2/11/21 RH12/14/2020-02/11/2021 RIVERSIDE HIGHLAND WATER CO02/11/2021
E 10-190-238-000-000 15.80
E 10-805-238-000-000 1,323.16
1,338.96
1,338.96
78017 03/12/2021 SB COUNTY SHERIFF 20371 OCT-DEC 2020 Q2 GAS & VEHICLE MAINT & SHERIFF OVERTIME03/08/2021
E 10-410-220-000-000 11,957.30
E 10-410-250-000-000 7,252.20
19,209.50
20372 & CM20422 OCT-DEC 2020 Q2 SHERIFF OVERTIME 03/08/2021
E 10-410-250-000-000 18,596.93
18,596.93
20373 OCT-DEC 2020 Q2 SHERIFF OVERTIME - QUALITY OF LIFE03/08/2021
E 10-410-250-000-000 10,097.07
10,097.07
47,903.50
78018 03/12/2021 SITEONE LANDSCAPE SUPPLY 106380296-001 LESCO FERTILIZER 02/19/2021
E 10-450-245-000-000 1,780.80
1,780.80
106395790-001 HUNTER BASE CONTROLLER, HUNTER MODULE, MARKING RED FLAG02/17/2021
E 10-450-245-000-000 170.65
170.65
106577102-001 HUNTER ADJUSTABLE ROTOR 02/26/2021
E 10-450-245-000-000 107.01
107.01
106333696-001 HUNTER GLOBE VALVE 02/12/2021
E 10-450-245-000-000 72.57
72.57
106399832-001 IRRITROL RAIN DIAL CONTROLLER 02/26/2021
E 10-450-245-000-000 6.91
6.91
2,137.94
C.3.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
0215021-03
78019 03/12/2021 TODD PETERS ELECTRICAL CONTRAC 0215021-02 ELECTRICAL REPAIRS - LIGHT UP GRAND TERRACE02/15/2021
E 62-120-220-000-000 954.00
954.00
0215021-01 ELECTRICAL REPAIRS - RICHARD ROLLINS PARK02/15/2021
E 10-450-245-000-000 598.00
598.00
ELECTRICAL REPAIRS - CITY HALL DOME BALLAST02/15/2021
E 10-195-245-000-000 262.00
262.00
0215021-04 ELECTRICAL REPAIRS - CITY HALL YARD 02/15/2021
E 10-195-245-000-000 149.00
149.00
1,963.00
78020 03/12/2021 UNDERGROUND SERVICE ALERT 220210299 MONTHLY DATABASE MAINTENANCE FEE 03/01/2021
E 16-900-220-000-000 66.10
66.10
66.10
78021 03/12/2021 ELIAS VALENCIA 03042021 REFUNDABLE DEPOSIT FOR C&D/WMP - 22144 DE BERRY ST (N)03/04/2021
B 23-500-18-00 4,200.00
4,200.00
4,200.00
78022 03/12/2021 WILLDAN 00416399 JAN 2021 - PARCEL MAP 16945 SR PW OBSERVER INSPECTION02/22/2021
E 10-172-250-100-000 252.00
252.00
00416400 JAN 2021 - 10240 LA CADENA SR PW OBSERVER INSPECTION02/22/2021
E 10-172-250-100-000 252.00
252.00
00416418 JAN 2021 - 22172 BARTON RD SR PW OBSERVER INSPECTION02/22/2021
E 10-172-250-100-000 252.00
252.00
756.00
78023 03/12/2021 XEROX CORPORATION 012785013 FEB 2021 W7970 PRINTER 03/01/2021
E 10-190-212-000-000 626.38
626.38
C.3.b
Packet Pg. 27
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
012785012 FEB 2021 WORKCENTRE 5955 03/01/2021
E 10-190-212-000-000 322.19
322.19
948.57
78024 03/19/2021 ACCENT GRAPHICS AND DESIGN 21-1486 BUSINESS CARDS FOR H.AGUIRRE 02/24/2021
E 10-370-210-000-000 16.16
16.16
16.16
78025 03/19/2021 CHAMPION FIRE SYSTEMS INC 57332 DEC20-MAR21 CITY HALL ALARM TROUBLESHOOT AND RESET12/26/2020
E 10-195-246-000-000 144.00
144.00
56378 SEPT20-DEC20 CITY HALL ALARM TROUBLESHOOT AND RESET09/26/2020
E 10-195-246-000-000 144.00
144.00
288.00
78026 03/19/2021 CITY NEWSPAPER GROUP 33718 PLANNING ADVERTISING FOR CUP 2101, V 20-01, SA 20-0803/01/2021
E 10-370-230-000-000 485.63
485.63
485.63
78027 03/19/2021 CLEAN STREET 99420 FEB21 STREET SWEEPING SERVICES 02/28/2021
E 16-900-254-000-000 5,101.24
5,101.24
5,101.24
78028 03/19/2021 COUNTY OF RIVERSIDE TLMA ADM TL0000015586 OCT20 TRAFFIC SIGNAL MONITORING - MAIN ST &11/23/2020
E 10-195-245-000-000 122.46
122.46
122.46
78029 03/19/2021 EZ SUNNYDAY LANDSCAPE 21471 TREE TRIMMING AT DOG PARK 03/03/2021
E 10-450-245-000-000 1,450.00
1,450.00
21470 ANNUAL RESEEDING OF DOG PARK 03/03/2021
E 10-450-245-000-000 1,375.00
1,375.00
C.3.b
Packet Pg. 28
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
21475 PLANTING TREES AND PLANTS AT DOG PARK 03/10/2021
E 10-450-245-000-000 100.00
100.00
2,925.00
78030 03/19/2021 FIRST LINEAGE SITE SVCS 2021-F0750 O-RING REPLACEMENT FOR SKIP LOADER FOR BLUE MTN HIKE03/03/2021
E 10-120-220-000-000 150.00
150.00
150.00
78031 03/19/2021 FRUIT GROWERS SUPPLY 92213022 SLIP FIX, COUPLERS, POPE FOR CITY HALL SHOP03/12/2021
E 10-195-245-000-000 84.47
84.47
92210129 PVC NIPPLE AND PVC COUPLER 03/02/2021
E 10-195-245-000-000 37.53
E 10-450-245-000-000 37.54
75.07
159.54
78032 03/19/2021 GOPHER PATROL 462693 CITY HALL GOPHER CONTROL SERVICES 03/09/2021
E 10-195-245-000-000 325.00
325.00
325.00
78033 03/19/2021 HERMAN HILKEY JAN-DEC2021 HH LIFE2021 LIFE INSURANCE REIMBURSEMENT 03/19/2021
E 10-110-142-000-000 1,744.23
1,744.23
1,744.23
78034 03/19/2021 HINDERLITER DE LLAMAS ASSOC SIN007017 Q3 SALES TAX AND AUDIT SERVICES 02/28/2021
E 10-140-250-000-000 3,227.26
3,227.26
3,227.26
78035 03/19/2021 HOME DEPOT CREDIT SERVICE 3511986 CITY HALL SUPPLIES 02/18/2021
E 10-195-245-000-000 264.60
264.60
5043724 PARK SUPPLIES 02/26/2021
E 10-450-245-000-000 150.98
150.98
C.3.b
Packet Pg. 29
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
6270818
7740574 PARKS SUPPLIES 02/04/2021
E 10-450-245-000-000 143.40
143.40
PARK SUPPLIES 02/05/2021
E 10-450-245-000-000 109.49
109.49
5111440 SUPPLIES FOR BLUE MTN WALK 02/26/2021
E 10-120-220-000-000 74.64
74.64
2083925 PARK SUPPLIES 02/19/2021
E 10-450-245-000-000 70.68
70.68
1271053 & CM9194572PARK SUPPLES 02/10/2021
E 10-450-245-000-000 50.36
50.36
9231595 SUPPLIES FOR CITY HALL 02/12/2021
E 10-195-245-000-000 30.14
30.14
894.29
78036 03/19/2021 WILLIAM HUSSEY MAR2021-BH HLTH REIMMAR-2021-BH HEALTH REIMBURSEMENT 03/18/2021
E 10-110-142-000-000 273.55
273.55
273.55
78037 03/19/2021 OFFICE DEPOT 159660119001 LAMINATOR POUCHES AND BM HIKE SUPPLIES 02/26/2021
E 10-120-220-000-000 74.47
E 10-190-210-000-000 38.38
E 10-370-210-000-000 17.43
130.28
15919360901 SPECTRA LAMINATOR 03/02/2021
E 10-370-210-000-000 72.18
72.18
159209973001 OFFICE SUPPLIES 03/04/2021
E 10-190-210-000-000 62.13
62.13
C.3.b
Packet Pg. 30
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
157944874001 KITCHEN SUPPLIES AND DUSTER 03/04/2021
E 10-175-210-000-000 6.40
E 10-190-210-000-000 50.36
56.76
321.35
78038 03/19/2021 ON SITE COMPUTING 54001680 APRIL 2021 IT SERVICES 03/01/2021
E 10-380-250-000-000 6,364.00
6,364.00
54001648 ADDITIONAL MARCH 2021 IT SERVICES 02/25/2021
E 10-380-250-000-000 1,890.00
1,890.00
8,254.00
78039 03/19/2021 PAY PLUS SOLUTIONS INC 25353 CALPERS MONTHLY CHARGES - MARCH 03/01/2021
E 10-140-255-000-000 253.51
253.51
253.51
78040 03/19/2021 RIVERSIDE HIGHLAND WATER CO 12/14/20-2/11/21 RHW12/14/2020-02/11/2021 RIVERSIDE HIGHLAND WATER CO02/11/2021
E 10-175-238-000-000 225.48
E 10-190-238-000-000 1,648.95
E 10-450-238-000-000 6,419.68
E 10-805-238-000-000 354.41
E 26-600-239-000-000 613.14
E 26-601-239-000-000 396.26
E 32-600-301-000-000 15.80
9,673.72
9,673.72
78041 03/19/2021 SB COUNTY ASSESSOR 108806 MAR 2021 MONTHLY ASSESSOR PARCEL MAP 03/08/2021
E 10-370-210-000-000 2.00
2.00
2.00
78042 03/19/2021 SITEONE LANDSCAPE SUPPLY 106648993-001 RAIN BIRD NOZZLE, RAINBIRD SPRAY 6IN, AND RAINBIRD SPRAY BODY03/02/2021
E 10-195-245-000-000 102.59
102.59
102.59
C.3.b
Packet Pg. 31
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
17103394
78043 03/19/2021 ST FRANCIS ELECTRIC 17103396 LIGHT OUT ON MT VERNON/BARTON 02/28/2021
E 16-510-255-000-000 3,798.04
3,798.04
FEB21 RESPONSE SIGNAL LIGHT MAINTENANCE02/28/2021
E 16-510-255-000-000 592.00
592.00
17103393 FEB21 ROUTINE SIGNAL LIGHT MAINTENANCE 02/28/2021
E 16-510-255-000-000 563.85
563.85
17103395 FLASHING AT LITTON/LACADENA 02/28/2021
E 16-510-255-000-000 111.00
111.00
5,064.89
78044 03/19/2021 SWAIN SIGN INC 03172021 REFUNDABLE DEPOSIT FOR SWAIN SIGN INC 03/17/2021
B 23-510-61-00 395.00
395.00
395.00
78045 03/19/2021 TIME WARNER CABLE 0007245030721 SR CTR CABLE INTERNET BLDG3- MAR-APR 03/07/2021
E 10-805-238-000-000 278.37
278.37
278.37
78046 03/19/2021 UNDERGROUND SERVICE ALERT dsb20200239 CA STATE FREE FOR REGULATORY COST 02/21/2021
E 16-900-220-000-000 33.60
33.60
33.60
78047 03/19/2021 WEST COAST ARBORISTS INC 168156 DECEMBER TREE MAINTENANCE 12/31/2020
E 20-100-245-000-000 1,338.00
1,338.00
168928 LIGHT UP GT BANNER REMOVAL 01/31/2021
E 10-175-240-000-000 1,280.00
1,280.00
2,618.00
C.3.b
Packet Pg. 32
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78048 03/26/2021 ARROWHEAD CREDIT UNION FEB 2021 VISA CHFEB-MAR 2021 VISA CHARGES 03/02/2021
E 10-110-210-000-000 OFFICE SUPPLIES 214.30
E 10-120-220-000-000 BLUE MTN HIKE 762.02
E 10-140-210-000-000 OFFICE SUPPLIES 389.65
E 10-172-210-000-000 OFFICE SUPPLIES 57.81
E 10-175-210-000-000 OFFICE SUPPLIES 36.53
E 10-175-218-000-000 MTRLS & SUPPLIES 109.59
E 10-175-272-000-000 VEHICLE REPAIR 27.00
E 10-185-210-000-000 OFFICE SUPPLIES 39.62
E 10-195-245-000-000 CITY HALL DISINFECT 2,048.81
E 10-450-245-000-000 PARKS MAINT 105.97
E 65-425-272-000-000 SENIOR BUS MAINT 3,009.82
6,801.12
6,801.12
78049 03/26/2021 BENSON PRODUCTIONS 1567 MAR 2021 VIDEOGRAPHER SERVICES FOR CITY COUNCIL MEETINGS03/24/2021
E 10-380-250-000-000 760.00
760.00
760.00
78050 03/26/2021 COUNTY OF RIVERSIDE AN0000002168 FEB21 ANIMAL SHELTERING SERVICES 03/18/2021
E 10-185-255-000-000 455.06
455.06
455.06
78051 03/26/2021 COUNTY OF RIVERSIDE TLMA ADM TL000015742 FEB21 TRAFFIC SIGNAL MONITORING - MAIN ST & GT HS03/11/2021
E 10-195-245-000-000 136.86
136.86
136.86
78052 03/26/2021 DATA TICKET INC 121502 GT CODE ENFORCEMENT CITATION PROCESSING - JANUARY 202102/25/2021
E 10-185-255-000-000 100.00
100.00
122134 GT STREET SWEEP INVOICE - JANUARY 2021 02/25/2021
E 10-140-255-000-000 100.00
100.00
200.00
C.3.b
Packet Pg. 33
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
PAYDATE 01142021 ARS
78053 03/26/2021 ENERGY SERVICE PARTNERS 03112021 REFUND BLDG PERMIT #B00-003-740 22458 DE BERRY STREET03/11/2021
R 10-410-06 87.60
B 23-200-23-00 1.00
88.60
88.60
78054 03/26/2021 EYEMED FIDELITY SECURITY LIFE 164737119 APR EMPLOYEE PAID VISION INSURANCE 03/25/2021
B 10-022-71-00 93.09
93.09
93.09
78055 03/26/2021 FAMILY SERVICES ASSOCIATION 02-2021-300405 FEB 2021 CDBG SR CENTER COORDINATOR EXPENSES03/25/2021
E 22-425-312-000-000 1,550.07
1,550.07
1,550.07
78056 03/26/2021 GOPHER PATROL 462310 PICO PARK GOPHER CONTROL SERVICES 03/15/2021
E 10-450-245-000-000 400.00
400.00
400.00
78057 03/26/2021 HDL SOFTWARE LLC 4 FEB BUSINESS LICENSE PROCESSING FEES 02/28/2021
E 10-140-250-000-000 375.00
375.00
375.00
78058 03/26/2021 DARCY MCNABOE APR 2021 DM HLTH REIAPR 2021 HEALTH REIMBURSEMENT FOR DM 03/23/2021
E 10-110-142-000-000 612.86
612.86
612.86
78059 03/26/2021 MIDAMERICA ADMIN RETIREMENT PAYDATE 12032020 ARSPAYDATE 12/03/2020 ARS RETIREMENT 12/03/2020
B 10-022-68-00 464.58
464.58
PAYDATE 12172020 ARSPAYDATE 12/17/2020 ARS RETIREMENT 12/17/2020
B 10-022-68-00 272.71
272.71
PAYDATE 01/14/2021 ARS RETIREMENT 01/14/2021
B 10-022-68-00 265.66
265.66
C.3.b
Packet Pg. 34
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
PAYDATE 01282021 ARSPAYDATE 01/28/2021 ARS RETIREMENT 01/21/2021
B 10-022-68-00 248.03
248.03
PAYDATE 02112021 ARSPAYDATE 02/11/2021 ARS RETIREMENT 02/11/2021
B 10-022-68-00 195.17
195.17
PAYDATE 12302020 ARSPAYDATE 12/30/2020 ARS RETIREMENT 12/30/2020
B 10-022-68-00 192.91
192.91
PAYDATE 03112021 ARSPAYDATE 03/11/2021 ARS RETIREMENT 03/11/2021
B 10-022-68-00 191.63
191.63
PAYDATE 02252021 ARSPAYDATE 02/25/2021 ARS RETIREMENT 02/25/2021
B 10-022-68-00 185.49
185.49
2,016.18
78060 03/26/2021 OFFICE DEPOT 15919402001 OFFICE SUPPLIES 03/02/2021
E 10-370-210-000-000 25.84
25.84
159701567001 OFFICE SUPPLIES 03/11/2021
E 10-190-210-000-000 9.99
9.99
157946507001 OFFICE SUPPLIES 03/04/2021
E 10-190-210-000-000 6.99
6.99
42.82
78061 03/26/2021 SYLVIA ROBLES MAR 2021 SR MEDICAREMAR 2021 HEALTH REIMBURSEMENT FOR SR 03/23/2021
E 10-110-142-000-000 148.50
148.50
148.50
78062 03/26/2021 TRAFFIC MANAGEMENT PRODUCTS 715235 LA PAIX/KENTFIELD ST SIGNS 03/10/2021
E 16-900-229-000-000 217.51
217.51
C.3.b
Packet Pg. 35
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
714085 DEAD END SIGN FOR RAVEN WAY 03/08/2021
E 16-900-229-000-000 44.37
44.37
261.88
78063 03/26/2021 WILLDAN 002-24004 FEB21 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY03/04/2021
E 10-172-250-100-000 595.00
595.00
595.00
690009 03/10/2021 SO CA GAS COMPANY FEB 2021 GAS SVSC CHFEB 2021 GAS SERVICES CITY HALL 03/10/2021
E 10-190-238-000-000 866.95
866.95
866.95
690179 03/10/2021 SO CA GAS COMPANY FEB 2021 GAS SERVICEFEB 2021 SENIOR CENTER GAS SERVICE 03/10/2021
E 10-805-238-000-000 176.05
176.05
176.05
16297461 03/02/2021 PUBLIC EMPLOYEES RETIREMENT PAYDTE 02112021 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 02/11/202102/11/2021
B 10-022-62-00 7,031.36
7,031.36
7,031.36
16297481 03/11/2021 PUBLIC EMPLOYEES RETIREMENT PAYDTE 02252021 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 02/25/202102/25/2021
B 10-022-62-00 6,232.59
6,232.59
6,232.59
C.3.b
Packet Pg. 36
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
16348938 03/02/2021 CALPERS 16348938 MARCH 2021 UNFUNDED ACCRUED LIABILITY 03/01/2021
E 10-120-140-010-000 469.41
E 10-125-140-010-000 118.44
E 10-140-140-010-000 77.98
E 10-172-140-010-000 30.34
E 10-175-140-010-000 171.94
E 10-185-140-010-000 101.14
E 10-190-140-010-000 38,632.02
E 10-370-140-010-000 657.43
E 10-450-140-010-000 40.46
E 16-175-140-010-000 101.14
E 52-400-140-010-000 40.46
40,440.76
40,440.76
16349415 03/01/2021 CALPERS 457 PLAN PAYDATE 02112021 457EFT PAYMENT CALPERS ACH 1001796288 02/11/2021
B 10-022-63-00 2,422.88
B 10-022-64-00 159.11
2,581.99
2,581.99
16357354 03/11/2021 CALPERS 457 PLAN PAYDATE 02252021 457EFT PAYMENT CALPERS ACH CONFIRM #100180384502/25/2021
B 10-022-63-00 2,422.88
B 10-022-64-00 159.11
2,581.99
2,581.99
70573662 03/08/2021 WEX BANK 70573662 FEB-MAR 2021 VEHICLE FUEL CHEVRON 03/06/2021
E 10-175-272-000-000 1,004.90
E 10-185-272-000-000 98.50
E 65-425-272-000-000 285.54
1,388.94
1,388.94
200970891 03/24/2021 CENTURYLINK 200970891 FEB 2021 PHONE & INTERNET SERVICES 02/17/2021
E 10-190-235-000-000 1,353.60
1,353.60
1,353.60
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AGENDA REPORT
MEETING DATE: April 27, 2021 Council Item
TITLE: City Department Monthly Activity Report - February 2021
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes February 2021 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• February 2021 Monthly Departmental Report - Final (PDF)
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APPROVALS:
G. Harold Duffey Completed 04/21/2021 10:22 AM
City Attorney Completed 04/21/2021 10:50 AM
Finance Completed 04/21/2021 11:47 AM
City Manager Completed 04/22/2021 2:06 PM
City Council Pending 04/27/2021 6:00 PM
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MONTHLY REPORT
February 2021
PRESENTED BY
THE CITY MANAGER’S OFFICE
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i
Organizational Chart .........................................................................................1
City Clerk ...........................................................................................................2
Committee/Commissions ........................................................................7
City Manager .....................................................................................................8
Senior Center ....................................................................................... 12
Senior Bus Program ............................................................................. 15
Communications ................................................................................... 20
Planning and Development ............................................................................ 24
Code Enforcement ............................................................................... 39
Weekend Code ..................................................................................... 40
Parking/Graffiti ................................................................................ 40, 41
Animal Control ...................................................................................... 42
Public Works .................................................................................................. 46
Engineering Division ............................................................................. 47
Maintenance ......................................................................................... 48
Park Maintenance ................................................................................ 52
Burrtec Waste Generation Report ........................................................ 53
Public Works Administration ................................................................. 56
CIP Project Contracts ........................................................................... N/A
Sheriff’s Contract ............................................................................................ 58
Law Enforcement Services ................................................................... 59
San Bernardino County Fire ........................................................................... 61
Emergency Management Services ...................................................... 62
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records
Management Building & Safety Storm Drain
Maintenance Payroll
FPPC Filings Code Enforcement
Facilities
Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
1
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DATE: April 20, 2021
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
FEBRUARY 2021 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and
responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary
responsibilities for this department are Council Support Services, Records Management,
Administrative Processing, Board Administration and Election Services. Each of these functions
require a collaborative effort between the department staff to ensure that all components within
the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s
history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the
Community Redevelopment Agency.
The total number of agendas processed for the month of February 2021 is two (2) , spending a
total of sixteen (16) hours preparing the agenda packet producing 705 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
September 2 0 2
October 2 0 2
November 1 0 1
December 1 0 1
January 2 1 3
February 2 0 2
Total Processed 10 1 11
3
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RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including Resolutions.
Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed,
certified, and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to
Council have been certified and made available for review by the public. The City Clerk must
coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and
second readings.
The number of Resolutions and Ordinances processed for the month of February is zero (0).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY
TOTALS
September 2 0 2
October 2 0 2
November 0 1 1
December 5 0 5
January 1 0 1
February 0 0 0
Total Processed 10 1 11
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group,
or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if presentation will be held at another venue.
For the month of February 2021, there was no recognition activity prepared on behalf of the City
Council.
Month Certificate of
Acknowledgment
w/Pin
Certificate of
Recognition
w/Pin
Commendation
w/Pin In Memoriam
Adjournments Certificate of
Participation Proclamation Total
September 0 0 0 0 0 0 0
October 0 0 1 0 0 0 1
November 0 0 0 0 0 0 0
December 0 0 0 0 0 0 0
January 0 0 0 5 0 1 6
February 0 0 0 0 0 0 0
Total 0 0 1 5 0 1 7
4
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CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing follow-up
documentation. Management of these documents include contracts and agreements, and it is
the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file.
For the month of February 2021, City Council approved six (6) agreements.
CONTRACTS & AGREEMENTS PROCESSED
September 3
October 2
November 1
December 0
January 4
February 6
Total 16
RECORDS REQUESTS
The City Clerk’s office received eight (8) Requests for Copies of Public Records for the month of
February 2021. These requests were completed within the Government Code Section 6253(c)’s
requirement of ten (10) calendar days. The total number of pages provided in response to those
requests were sixty-eight (68).
RECORDS REQUEST SUMMARY
Month
Requests
Received
Completed
Within 10
Days
Completed
with 14-Day
Extension
# of
Pages
Provided
Letter to
Requestor
– No
Records
September 10 10 0 223 3
October 8 8 0 40 1
November 12 12 0 171 2
December 2 2 0 8 1
January 9 9 0 96 2
February 8 8 0 68 4
Total
Requests 49 49 0 606 13
5
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CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external customer
service requests, communicating, coordinating, and responding to internal department requests,
external agency cooperation and legislative bodies.
For the month of February 2021, the City Clerk’s office responded to 255 telephone calls from
residents, contractors, vendors, consultants, and in-house customer service assistance to City
staff.
TELEPHONE CUSTOMER SERVICE
September 241
October 321
November 272
December 208
January 286
February 255
Total Calls 1,583
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and
facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a
liaison facilitating communication between the committee and City Manager and City Council,
maintains the committee minutes of its proceedings and provides support for the Annual Art
Show, Country Fair and City Birthday Party. No activity is reported for the month of February
2021.
Month Committee
Meeting
Emails
w/Committee
Members &
Vendors
Written
Correspondence
w/Committee
Members
Telephone
Calls with
Committee
Members
& Vendors
Art
Show/Country
Fair & City
Birthday Prep
& Attendance
Total
# of
Hours
September 0 0 0 0 0 0
October 0 0 0 0 0 0
November 0 0 0 0 0 0
December 0 0 0 0 0 0
January 0 0 0 0 0 0
February 0 0 0 0 0 0
TOTAL #
HOURS 0 0 0 0 0 0
6
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COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and
ensuring that all information is current and up-to-date for each. Listed below are the number of
current Appointed City Committees/Commissions, including the number of alternates and
vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities
Committee 7 0 0
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
7
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City of Grand Terrace City Manager’s Department
DATE:
April 20, 2021
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Debra L. Thomas, City Clerk
SUBJECT: February-2021 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
9
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HUMAN RESOURCES
Mission:
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization.
3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5. Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
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TABLE 1
Recruitment Activity
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Recruitments Initiated 0 1 1 0 0 1
Recruitments in Progress 0 0 1 2 0 0
Recruitments Pending 0 1 0 0 0 0
Applications Processed 0 0 0 8 0 0
New Hires Processed 0 0 0 0 2* 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Recruitments Initiated 0 1
Recruitments in Progress 0 1
Recruitments Pending 0 0
Applications
Received/Processed
0 0
New Hires Processed 0 0
Note: *The Finance Dept. filled two positions.
TABLE 2
Employee Job Performance Activity
Description
Jul-
2020
Aug-
2020
Sept
2020
Oct-
2020
Nov-
2020
Dec-
2020
Evaluations Processed 6 0 0 0 0 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Evaluations Processed 0 0
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational, and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Nutrition Program (# of meals
served)
875 640 905 725 700 860
Homebound Meals 250 315 295 315 385 700
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party /
Health Screening
Christmas / Holiday Celebration
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2021
*Feb
2021
**Mar
-2021 Apr-
2021
May-
2021
Jun-
2021
Nutrition Program (# of meals
served)
710 695
Homebound Meals 295 260
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Shari
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party
Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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100
200
300
400
500
600
700
800
900
July August September October November December
875
640
905
725 700
860
250
315 295 315
385
255
Senior Center (2020 -21)
July-2020 -December-2020
# of Meals Served Homebound Meals
0
100
200
300
400
500
600
700
800
900
January February March April May June
710 695
0 0 0 0
295 260
0 0 0 0
Senior Center (2020-21)
January-2020 -June-2020**
# of Meals Served Homebound Meals
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Within City Limits (Senior
Center, Stater Brothers,
Library)
135 104 152 141 161
142
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
52 176
Outside City Limits (Walmart,
99cent store, Ross)
0 0
Special Events/Trips 0 0
TABLE 3
# of Rides
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Within City Limits (Senior
Center, Stater Brothers,
Library)
270 208 304 282 324 294
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
108 394
Outside City Limits (Walmart,
99cent store, Ross)
0 0
Special Events/Trips 0 0
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50
100
150
200
250
300
July August September October November December
135
104
152 141
161
142
270
208
304
282
324 294
Senior Transportation
July-2020 -December-2020
# of Passengers # of Rides
0
50
100
150
200
250
300
January February March April May June
52
176
0 0 0 0
108
394
0 0 0 0
Senior Transportation
January-2020 -June -2020
# of Passengers # of Rides
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FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2. Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments, and cash collection of the City’s resources to enhance the City’s
financial condition.
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TABLE 1
Financial Activity
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Invoices Processed 165 68 87 135 90 130
Checks Issued 76 74 65 73 85 79
Purchase Orders Established 18 16 20 21 17 18
Revenue Receipts Recorded 22 45 29 38 27 54
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Invoices Processed 141 119
Checks Issued 83 78
Purchase Orders Established 8 6
Revenue Receipts Recorded 54 41
165
76
18 22
68 74
16
45
87
65
20
29
135
73
21
38
90 85
17
27
130
79
18
54
0
25
50
75
100
125
150
175
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and
2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1. City – all Funds;
2. Measure I – Fund 20;
3. Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
141
83
8
54
119
78
6
41
0 0 0 0000 0000 0000 0
0
20
40
60
80
100
120
140
160
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-20 Feb-19 Mar-21 Apr-21 May-21 Jun-21
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 62 62 60 62 60 62
Activities/Items Added to Slideshow 0 0 0 0 4 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 62
Activities/Items Added to Slideshow
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 1 1 8 2 2 0
Number of Subscribers 811 819 822 826 830 830
Change in Subscribers 9 8 3 4 4 0
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 2 3
Number of Subscribers 830 833
Change in Subscribers 0 3
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
* New e-newsletter management system does not currently track emails opened.
2020-2021 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 19 8 24 15 9 16
Total Reach* 22,753 11,924 20,993 9,575 10,328 17,157
Total Engagement** 5,341 2,371 3,243 1,474 2,162 5,242
Page Followers 2,400 2,411 2,416 2,424 2,451 2,478
New Page Followers 18 11 5 8 27 27
Facebook Jan Feb Mar Apr May Jun
Posts 6 5
Total Reach 3,732 12,949
Total Engagement 356 2,070
Page Followers 2,474 2,477
New Page Followers -4 3
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County
% of
Pop.
1) Twentynine Palms 28.78%
2) Apple Valley 25.18%
3) Yucca Valley 23.47%
4) Grand Terrace 19.80%
5) Hesperia 16.76%
2,207
2,276 2,298
2,382 2,400 2,411 2,416 2,424 2,451 2,478 2,474 2,477
1,500
1,750
2,000
2,250
2,500
FACEBOOK PAGE FOLLOWERS
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 0 0 3 1 0 3
Impressions 1,519 1,035 1,467 1,938 2,235 1,639
Followers 322 329 330 328 331 330
New Followers -2 7 1 -2 3 -1
Twitter Jan Feb Mar Apr May Jun
Tweets 0 1
Impressions 1,609 1,396
Followers 323 322
New Followers -7 -1
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2 3 2 2 2 1
Video Views 202 137 129 109 93 209
Subscribers 167 167 166 166 169 172
Change in Subscribers 3 0 -1 0 3 3
YouTube Jan Feb Mar Apr May Jun
Video Uploads 3 2
Video Views 148 119
Subscribers 172 171
Change in Subscribers 0 -1
*** Impressions refers to the number of times a tweet has been seen.
307 309 310
324 322 329 330 328 331 330 323 322
200
225
250
275
300
325
350
TWITTER PAGE FOLLOWERS
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City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) 0 0 0 0 2 0
Articles 3 0 1 1 0 0
1/2-Page Ad 1 0 0 0 1 0
1/4-Page Ad 2 1 1 1 6 2
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image) 0 0
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1/4-Page Ad 0 0
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 0 0 0 0 0 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 0 1
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 1 0 1 0 1 0
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter 1 0
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DATE: April 19, 2021
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
SUBJECT: FEBRUARY 2021 PLANNING AND DEVELOPMENT SERVICES
MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning and Development Services Department, comprised of Planning,
Building and Safety, Code Enforcement, Animal Control, and Public Works.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Planning Division is budgeted for one full time Director and one full time Assistant
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
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Activity Summary for Planning
Planning Counter Requests for Information: 69
Planning Phone Calls Received: 103
Planning E-mails Received/Answered:539
COVID-19 Related E-mails Received:36
Application Summary
The Planning Division received 13 new applications in February and carried over 15 from
the previous month. Action was taken on 12 of them. Minor applications such as a new
business, patio cover, or small room additions are handled as a Land Use application and
typically processed within 2-3 days. Larger additions over 500 square feet or second
dwelling units are handled administratively by staff with noticing, and those projects that
are either new development or exceed the Director’s administrative authority are handled
as Major Permits and are reviewed by the Planning Commission. Home occupation
permits are for home based business, such as consulting, housekeeping, and small craft
businesses.
Application Summary for February 2021
Applications Number
Received
Carried Over Completed Under Review
Major 0 11 0 11
Administrative 0 1 0 1
Land Use 11 2 10 3
Home
Occupation
0 0 0 0
Sign 2 1 2 1
Special Event 0 0 0 0
DAB 0 0 0 0
Total 13 15 12 16
0 2 4 6 8 10 12
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in
February 2021
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review.
Fiscal year 200-2021 to date the Planning Division has received 125 applications for
review, 16 applications remained under review. A comprehensive list of the applications
and their status is at the end of the Planning Division’s report.
A Land Use application for one new business was received during the month of February,
“Platinum Motors” (On-line Auto Broker Office).
Overall Land Use applications are the most predominant applications that the Planning
Division processes. Eleven Land Use applications were received in February.
0 20 40 60 80 100
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
4
3
1
2
1
Land Use Applications
Wall/Fence
Shed
Patio Covers/Sunroom
Pools
New business
Minor Improvements
Temporary Uses/Special
Events
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Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
3/29/2019 SA 19-04
E 19-03
Leonardo and
Anel Aguayo
Single Family
Residence
0275-083-09 Under
Construction
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Two lots Grading
Plans
0276-431-21,
22
Under
Construction
8/19/2019 SA 19-08
V 19-01
Troy Rogers Taco Bell 22172 Barton
Road
Under
construction –
Anticipated
opening Spring
2021
11/15/2020 SA 18-04
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood
Street
Under
Construction
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge.
No DAB meetings took place in the month of February.
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
One Planning Commission Meeting was held in the month of February and the following
actions occurred:
February 18, 2020:
• The Planning Commission received and filed “Barton Road Specific Plan Updates”
presentation by Planning Director, Steven A. Weiss.
• The Planning Commission received and filed “Brown Act, Conflicts of Interest, and
Public Hearing Procedures” presentation by Assistant City Attorney, Robert Khuu.
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Conforming Uses and Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the City is the
recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017.
Site visit completed in November
2017. Awarded.
Community workshop held on
4/11/2019.
$212,500
(Estimated Project cost
$520,000)
Specified Grant - Blue Mountain
Trailhead and Trail Grant
Non Competitive.
Staff met with State
Representatives and on August
15, 2019 and March 18, 2020–
Property being negotiated with
owner for access easement
$1.2 Million
Housing Successor Agency
The Housing Successor Agency has a current balance of approximately $225,000.00.
Each year $50,000 is received from the Successor Agency.
On June 15, 2018, title transferred to Aegis Builders, Inc. on the Canal property. Buyer
has 18 months to commence construction, and a development application is being
processed.
The Housing Successor Agency holds the following interests:
Property Description
22293 Barton Road Vacant 4.7-acre commercial property. – In escrow with Greens
Group - Buyer has submitted entitlement applications –
Anticipated public hearing third quarter 2021
22317 Barton Road Vacant 1.43-acre commercial property. – In escrow with Greens
Group - Buyer has submitted entitlement applications –
Anticipated public hearing third quarter 2021
11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018
to Aegis Builders, Inc. Buyer has 18 months to commence
construction or Agency may repurchase property. - Buyer has
submitted a CUP – Anticipated public hearing third quarter 2021
12569 Michigan Street Project completed. The Housing Successor Agency holds
covenants on the property for two low income residents.
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Community Emergency Response Team
Due to COVID-19 social distancing restrictions, a special CERT volunteer meeting
scheduled for February 2, 2021, was held via zoom.
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
11/25/2020 SA 20-09
CUP 20-02
E 20-09
Condor
Energy
Storage
Battery Energy
Storage Site
APN:1167-
151-77
Deemed
Incomplete on
1/22/2021 –
Anticipated PC
Third quarter
2021
11/2/2020 SA 20-08
V 20-01
LM 20-2
E 20-08
Bickel Group Multi-Tenant
Commercial
APN’s:0275-
242-10, 11
Applicant
resubmitted on
1/2/2021- PC
scheduled for
3/18/2021
8/12/2020 GPA 20-02
SPA 20-02
SA 20-03
CUP 20-01
E 2-03
Greens INV
15 LLC
22317, 22273,
22293 Barton
Road
Multi Family,
Hotel,
Restaurant
Retail
Deemed
Incomplete on
9/23/2020 –
Anticipated PC –
Third quarter
2021
3/16/2020 GPA 20-01
ZCA 20-01
Darryl Moore Change of Zoning
from R1-7.2 to R2
12266
Michigan
Street
Project placed on
hold per
Applicant
3/16/2020 SA 20-02
TTM 20-01
SP 20-01
E 20-02
Darryl Moore 22 single Homes
and TTM
122667
Michigan
Street
Project placed on
hold per
Applicant
5/31/2019 SA 19-05
CUP 19-04
E 19-06
ZC 19-01
MD 19-01
Edwin
Renewable
Fuels
Plastic Recycling
and
office/educational
uses
21801 Barton
Road
Deemed
Incomplete on
6/26/2019.
Resubmitted
Plans received
on 6/2/2020 were
distributed for
review
Staff continues to
work with
Applicant on
Project.
10/2/2018 SA 18-09
TTM 18-02
V 18-01
E 18-08
Aegis
Builders, Inc
12 Townhomes 11695 Canal
Street
Deemed
Incomplete on
10/31/2018 &
3/26/2019
Resubmittal and
Incomplete on
7/23/2020
Resubmittal
received on
11/11/2020.
Deemed
Incomplete on
12/10/2020 –
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Anticipated PC
hearing third
quarter 2021
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential Project
(707 Homes)
1167-151-22,
68, 71, 73, 74,
75
DEIR anticipated
for public review
summer 2021
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
DEIR
anticipated for
public review
summer 2021
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03
E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage
Facility
APN: 0275-
191-06, 30
Approved –
Grading plans
submitted
Community
Benefit
Agreement in
Review
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Anticipate
hearing date
summer 2021
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
11/7/2019 ASA 19-11
E 19-12
Paul Bustos Willdan Pump
Parking Lot
Addition
22038 Van
Buren –
Deemed
Incomplete on
12/18/2019
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
2/26/2021 LU 21-25 Peter Chu Fence 22730 De Berry
Street
Approved
2/26/2021 LU 21-24 Patricia
Espinosa
1,200 sq. ft. ADU 22350 Pico
Street
In Review
2/26/2021 LU 21-23 Gregg Nelsen Wall increase 22758 Fairburn
Avenue
Approved
2/26/2021 LU 21-22 Victor Aguayo Pool/Spa 22011 Rene
Lane
Approved
2/26/2021 LU 21-21 Gloria Amaro Pool/Spa 12423 Vivienda
Avenue
Approved
2/25/2021 LU 21-20 Myrna
Gonzalez
Temp Trailer 12201 Michigan
Street
Approved
2/24/2021 LU 21-19 Francisco
Madrid
Room Addition 12672 Mount
Vernon
Approved
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2/23/2021 LU 21-18 Christ Watkins Block Wall 22790 Kentfield Approved
2/23/2021 LU 21-17 Frank Garza Pool/Spa 22860 Pico
Street
Approved
2/17/2021 LU 21-16 Platinum
Motors
On-line Car Sales 22365 Barton
Road
Approved
2/3/2021 LU 21-15 Edward Giroux Block Wall 21891 Vivienda
Avenue
Approved
8/20/2020 LU 20-51 Alton Green Retaining Wall 22081 De Berry
Street
Incompleteness
Letter
9/16/2020
4/15/2019 LU 19-31 Ricky
Komorida
Café Lounge 22417 Barton
Road
Resubmittal
received on
6/23/2020
Second
Incompleteness
letter prepared
on 8/17/2020
Sign Application
Date
Submitted
Case No. Applicant Description Location Status
2/22/2021 SGN 21-01 Loud Burger Wall Sign 22497 Barton
Road
Approved
2/5/2021 TEMP SGN
21-02
Burts Jewelry Temporary Banner
Flag
22488 Barton
Road
Approved
11/30/2020 SIGN 20-05 Bickel Group Sign Program APN’s: 0275-
242-10, 11
In Review
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BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Building and Safety Division is budgeted for one full time Permit Technician and one
part time Assistant Building Official. The Assistant Building Official position is currently
being filled through a contract with Interwest Consulting Group. These two positions
constitute up to 240 monthly service hours.
Additionally, the Department budgets for plan checking and inspection services.
Inspection services are conducted daily. The cost of these services is offset through the
collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 38 permits issued in February. Year to date a total of 315
permits have been issued with a total revenue of $93,646.81. In addition, a total number
of 61 customers were assisted at the Building & Safety counter for the month of February.
Monthly Revenue Year to Date Revenue
$11,643.60 $93,646.81
Permit Activity -February 2021
Applications recv'd (39)Permits issued (38)
Permits final (22)Business Occupancies (1)
Expired Permits (4)
Permit Activity -Year to Date
Applications recv'd (293)Permits issued (270)
Permits final (200)Business Occupancies (15)
Expired Permits (26)
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Permits Issued
Permits issued in February include, HVAC replacements, block walls, re-roofs, PV solar,
and residential remodel. Additionally, a tenant improvement permit for a restaurant “Loud
Burger” was issued in the month of February.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-February 2021
(N) SFR (0)Block Wall (2)Reroofs (10)Water Heater / Plumbing (2)
HVAC Mechanical (3)Solar (5)Panel Upgrades / Electrical (7)Patio Covers (1)
Res. Alteration / Addition (4)Pool Spa (3)
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* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-Year to Date FY 2020-2021
SFR New (1)Block Walls / Retaining Walls (23)Reroofs (100)
Water Heater / Plumbing (21)HVAC Mechanical (34)Solar (71)
Panel Upgrades / Electrical (38)Patio Covers (10)Residential Alteration / Repair (41)
Pools/Spa (5)Grading (0)
Commercial Permits Issued -Year to Date FY 2020-21
Commercial Tenant Improvement (2)Signs (0)
Electrical (2)Demolition (1)
Grading (1)New Commerical (1)
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Inspections
A total of 53 inspections were conducted in February, with 22 of them being final
inspections.
Major Projects Under Construction
Major projects under construction include construction of new single-family residences at
12040 La Cadena Dr. and 23400 Westwood St.
Additionally, a new 2,080 square foot Taco Bell restaurant building is under construction
at 22172 Barton Rd and a tenant improvement for Loud Burger at 22497 Barton Rd.
Project Description/Location Status
Anel Aguayo –
12040 La Cadena
Dr.
12040 La Cadena Dr. – Precise grading for new
single-family residence
Drywall inspection
complete – under
construction
Frank Randall
23400 Westwood
St.
23400 Westwood St. – Precise grading & new
single-family residence
Under Construction –
Foundation completed
CM Corp
22172 Barton Rd.
22172 Barton Rd. – Precise grading, street
improvements, and new 2,080 sq. ft. Taco Bell
Under Construction
WSCL Inc. –
22497 Barton Rd.
22497 Barton Rd. – Tenant improvement for
Loud Burger
Under Construction
0
100
200
300
400
500
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Plan Checking Activity
For February 2021, a total number of eleven plans were submitted for review and re-
submittal. Plans submitted include PV solar, electrical generator, and commercial
canopies.
Project Description/Location Status
Richardson’s RV –
12438 Michigan St
12438 Michigan St. – Precise grading for RV
parking lot & upgrades to a parts building
In Plan Check – Precise
grading plans issued
corrections (Planning)
Loud Burger –
22497 Barton Rd.
22497 Barton Rd. – Tenant Improvement for
Loud Burger
In Plan Check – Received
3rd plan review submittal
Patrick O’Brien –
21400 Vivienda
Ave.
21400 Vivienda Ave. – Rough grading for trailer
yard and community garden
In Plan Check – Provided
2nd set of corrections to
applicant
Edna Medrano –
22400 Barton Rd.
22400 Barton Rd. – Tenant improvement for
new adult day care center
In Plan Check – Provided
1st set of corrections to
applicant
Nilo Radam –
22988 Vista
Grande Way
22988 Vista Grande Way – Build new 341 sq. ft.
room addition
In Plan Check – Provided
1st set of corrections to
applicant
Karen Sanchez -
22791 Pico St.
22791 Pico St. – Build (2) new canopies and
install 140.7 kW mounted PV system w/ 420
modules
In Plan Check – Utility
easement corrections
provided
Public Works Encroachment Permits
Eight Public Works/Encroachment Permit applications were taken in for the month of
February. Seven permits were issued for the month, which includes applications that
were received in the previous month.
0
10
20
30
40
50
60
70
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, a 36-hour Specialist, and a full-
time Office Specialist. On-call coverage is provided to handle after hour emergency
animal control calls.
The City is divided into seven zones, including commercial centers, and the zones
are inspected on a continual rotating basis over a two-week period. A set route is driven
each day in addition to the zones. The route includes Mount Vernon Avenue, Main
Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive,
and Van Buren Street.
Activity Summary for Code Enforcement
Code Enforcement had 62 cases carried over from the previous month, 20 new cases
opened, and 38 cases were closed. The Division closed out February with 44 open
cases. The chart below demonstrates a breakdown of Code cases by detailing how
many cases were carried over from the previous month, opened, closed, and still being
addressed.
45
67
71
69
77
78
56
62
52
70
52
34
87
35
29
20
33
66
54
26
86
54
23
38
67
71
69
77
78
56
62
44
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2020/2021 CODE CASES
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
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The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
Column1 Jul Aug Sep Oct Nov Dec Jan Feb
Inspections
Conducted 85 118 110 66 88 77 43 24
Notice of Corrections
Issued 41 67 33 44 43 23 12 13
Notice of Violations
Issued 24 20 13 10 4 7 5 2
Citations Issued 7 10 7 7 2 5 2 3
*The number of corrections issued does not include vehicle related complaints, illegal dumping
referred to Burrtec, or homelessness on public property referred Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends
and conducts zone inspections and scheduled re-inspections. Weekend code
enforcement also handles code violations such as unpermitted yard sales, open
house signs, and parking violations. The table below demonstrates weekend code
enforcement activities by type for this fiscal year.
Parking Citations:
In February , 65 vehicle related citations were issued; 58 of the citations issued
were related to street sweeping enforcement. Street Sweeping in residential areas
occurs on the first, second, and third Thursdays of each month.
3 3 4
11
2 6
12
21
1 0
24
7
11
22
1 3
10
6
11
1 6 4
23
12
6 5 5 3 2 5
13
4
21
26 27
21 22 23
16
1011
17 15 14
1 7
11
2
JULY AUG SEP OCT NOV DEC JAN FEB
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs
Open house and other signs Illegal Dumping
Follow-up inspections Parking violations
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As of June 4, 2020, Code Enforcement resumed issuing street sweeping citations for
vehicles parked on the street during street sweeping hours which was suspended due
to COVID-19.
Other parking citations include expired registration, parking on unpaved surfaces,
and commercial vehicles in residential areas. Parking citations are issued by Code
Enforcement Staff, as well as Sheriff Deputies.
Graffiti/Vandalism/Illegal Dumping
There was 4 cases of illegal dumping and 21 cases of graffiti reported in February; all
cases have been resolved.
216 204 218
292
25 0
260
58
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Street Sweeping Citations
Jul Aug Sep Oct Nov Dec Jan Feb
Parking Facing Wrong Direction 8 5 5 2 0 0 1 0
Vehicles Blocking Sidewalk/Driveway 14 12 11 8 0 0 0 0
Other Parking Violations 8 6 20 4 4 1 5 1
Expired Registration/Missing plates or
tabs 21 3 10 1 5 1 2 0
Commercial Vehicle Violations 3 0 1 2 0 1 1 3
Recreational Vehicle Violations 8 1 10 7 3 0 2 0
Vehicles on Unpaved Surface 2 0 0 2 0 0 0 0
72 Hour Parking Warning/Cite 15 5 7 8 7 6 6 3
0
10
20
30
40
50
60
70
80
90
Other Parking Citations 2019/2020
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Non-Owner Occupied/Rental Property Program
There are approximately 379 properties in the Program (number is subject to change
as properties get sold or becomes owner occupied) consisting of both single-family
units and multiple family units (i.e., apartments, duplexes, triplexes, and
quadruplexes). 115 properties are enrolled in the Good Landlord/Tenant Program
signifying they have kept well-maintained properties and have passed inspections for
3-4 consecutive years. Property owners in the Good Landlord Program also receive
reduced inspection fees and windshield inspections.
In August, Code Enforcement issued an Application for Non-Owner Occupied/Rental
Inspection to current rental property owners to add additional rental properties, renew
information, or if qualified, opt out of the program. Owners may currently opt out of the
program if their entire home is owner/family occupied (as a courtesy), if they no longer
own the property, or if the property is a condominium in which ownership consists of
the interior only. As a result of the notices 14 properties have been approved to opt out
of the program.
In October, all the rental properties were inventoried to determine whether they passed
the 2020 Annual Inspection on the first try or if they failed because it determines whether
properties will continue to be in the Good Landlord Program or be removed. Also,
properties entering their 11th year in the program are removed from the Good Landlord
Program and revert to first year status. There are 115 properties in the Good Landlord
Program for 2021 which is a 30.6% increase from 88 in 2020.
In December, Code Enforcement will issue annual Non-owner Occupied/Rental
renewal notices for all properties enrolled in our program and renewal fees are due
February 1st. By the conclusion of February 216 property owners have paid their
inspection fees.
Civic Live
There were five complaints received via Civic Live in February related to property
maintenance and vehicle issues. Four cases have been resolved; one case is still
being worked by Code Enforcement.
Animal Control Services
With the implementation of Animal Control Services, the City has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags
or microchip. If the owner cannot be identified, the City will place a photograph of
the impounded animal on the City’s Facebook page so that owners can reclaim their
pet. Animal Control is also working to identify animals via Facebook who have been
sent to the animal shelter and have since been returned to their owner so their status
can be updated for the public. If the dog is unlicensed the owner will be given a citation,
but the fine is dismissed if the dog is licensed within 7 days.
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Riverside County Department of Animal Services stats.
Animal Control
Sheltering Services Jul Aug Sep Oct Nov Dec Jan Feb
Animal Intakes
Strays 2 0 3 4 3 7 2 18
Stray Dead 3 9 4 3 4 4 3 1
Owner Surrender 2 0 0 0 0 0 8 0
Other 3 0 1 0 1 1 0 3
Total 10 9 8 7 8 12 13 22
Animal Disposition
Adopted 2 18 2 1 3 1 3 0
Returned to Owner 0 0 0 0 1 0 0 0
Euthanized 0 2 1 1 0 0 0 1
Other 0 0 0 0 1 0 0 0
Total 2 20 3 2 5 1 3 1
The following stats are from Grand Terrace Animal Control.
0
1
2
3
4
5
6
7
8
OCT NOV DEC JAN FEB
1
3
4
1
00
1
0 0 0
1
3
2
8
33
0 0
5
2
0
2
0
1 1
6
4 4
5
3
0
3
0
2
0
1
5 5
4
6
Animal Control Investigations
Barking Complaints Unlicensed Dogs
Loose Dogs Loose Dogs Returned to Owner
Animal Welfare Check Dead Animals
Bites Other (unfounded, wildlife, etc.)
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Dog Licensing Revenue
In the beginning of February, Animal Control began canvassing properties with
outstanding dog licenses and leaving a door hanger with renewal information to ensure
we have the most accurate count of dogs in our system. Often times individuals move
away from the City and we are not notified and annually those properties are issues
renewal notices as typical protocol.
During this time there was an influx of individuals renewing their dog licenses and
licensing new dogs. The door hanger indicated they had a month and half to renew the
license, or they may risk receiving a citation. The deadline was extended from February
12th to March 1st due to COVID related issues.
$503.00 $581.00
$1,312.00 $1,103.00
$345.00 $497.00
$2,015.00
$4,882.00
$-
$1,000.00
$2,000.00
$3,000.00
$4,000.00
$5,000.00
$6,000.00
Jul Aug Sep Oct Nov Dec Jan Feb
Dog License Revenue
(Over the Counter)
$253.00
$223.00
$30.00
$186.00 $203.00
$68.00
$37.00
$142.00
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
Jul Aug Sep Oct Nov Dec Jan Feb
Dog License Revenue
(Online)
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$756.00 $804.00
$1,342.00 $1,289.00
$548.00 $565.00
$2,052.00
$5,024.00
$-
$1,000.00
$2,000.00
$3,000.00
$4,000.00
$5,000.00
$6,000.00
Jul Aug Sep Oct Nov Dec Jan Feb
Combined Dog License Revenue
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x Missed Pick-Up Report
x Public Works Administration
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DATE: April 19, 2021
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Public Works Department
SUBJECT: FEBRUARY 2021-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public Works
Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes
for the administration, planning, programming, design, construction management, and construction of capital projects
throughout the City. Grant funding (when available) are sought after to supplement project funding. The following
table summarizes the current projects, status and associated funding source(s).
Project Name Funds Status Fund Source(s)
Barton Bridge Replacement Project $ 3,500,000 Preliminary Design Started,
technical studies started,
Environmental nearly completed.
Fed, State, City
Commerce Way Extension $ 5,500,000 Completed Final Design of City
Section, coordinating with
developer on southern portion and
grant funding
State, City
CIP Year 3 Street Slurry/Resurfacing
$514,800
Awarded on February 23, 2021
meeting, Contract Executed,
Contractor Expects to Start Work
on 4/22/21.
State, City
HSIP Cycle 8, Mt. Vernon Safety Project
$400,000
Received additional grant funding
to complete project. Notice of
Completion filed. Working with
Caltrans to close out project.
Federal Grant
HSIP Cycle 9 Guardrail Project
$650,000 Preliminary Engineering and
Environmental Study Form are
under review prior to Caltrans
submittal.
Federal Grant
EV Charging Stations $180,000 Easement in process for SCE,
equipment, submitted grant
paperwork
MSRC, SCIP, AQMD
Grants
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WORK RELEASE HOURS
Maintenance was supplemented by 476 work releases hours during the month of February.
February 2021
REQUEST RECEIVED
THIS MONTH
REQUEST RESOLVED
THIS MONTH REQUEST IN PROCESS
CIVICLIVE WORK ORDERS ONLY 34 28 6
REQUEST ROLLOVER FROM PREVIOUS
MONTHS 2
TOTAL WORK ORDERS TO BE COMPLETED 8
FEBRUARY 2021 (34 work orders)
# Status Open Date
Resolved
Date Type
534300 resolved 02/27/2021 12:47 03/04/2021 Graffiti
533875 resolved 02/26/2021 13:47 03/03/2021 Internal Overgrown Grass/Weeds
533870 resolved 02/26/2021 13:47 03/02/2021 Water Leak Issue
533867 resolved 02/26/2021 13:47 03/05/2021 Water Leak Issue
533864 received 02/26/2021 13:47 -- Water Leak Issue
532421 received 02/24/2021 20:36 -- Pothole
532216 resolved 02/24/2021 14:26 02/25/2021 Internal Issue with Park/Facility Equipment
529854 resolved 02/22/2021 09:41 02/22/2021 Illegal Dumping
Fitness Park Sail Project $100,000 Installation contract awarded on
Feb 23, 2021 Poles have been
ordered and delivery expected the
first week of May. Canopy will be
ordered once poles are installed
and precise aerial measurements
are obtained between installed
poles.
Bond proceeds
CICIVIC LIVE MONTHLY STATS
CITY OF GRAND TERRACE
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529853 received 02/22/2021 09:41 -- Tree Issues
529284 resolved 02/21/2021 08:59 02/23/2021 Illegal Dumping
528371 resolved 02/19/2021 11:39 02/23/2021 INTERNAL- General Office
527768 resolved 02/18/2021 17:34 03/05/2021 Street Sign issues
527549 resolved 02/18/2021 14:15 02/22/2021 Internal Issue with Park/Facility Equipment
527546 resolved 02/18/2021 14:15 02/22/2021 Internal Issue with Park/Facility Equipment
527544 resolved 02/18/2021 14:12 03/02/2021 Water Leak Issue
527539 resolved 02/18/2021 14:12 02/22/2021 Water Leak Issue
526575 resolved 02/17/2021 12:54 03/08/2021 INTERNAL- General Office
526325 resolved 02/17/2021 10:36 02/23/2021 INTERNAL- General Office
526289 resolved 02/17/2021 10:14 02/18/2021 Graffiti
524096 resolved 02/14/2021 21:26 02/23/2021 Tree Issues
524095 received 02/14/2021 21:24 -- Street Sign issues
520237 resolved 02/09/2021 07:27 02/16/2021 Internal Street Sign Issues
520235 resolved 02/09/2021 07:27 02/10/2021 Internal Street Sign Issues
519660 resolved 02/08/2021 11:06 02/09/2021 Illegal Dumping
519657 resolved 02/08/2021 11:06 02/09/2021 Internal Street Sign Issues
519654 resolved 02/08/2021 11:06 02/09/2021 Drainage Issues
519651 resolved 02/08/2021 11:06 02/09/2021 Internal Street Sign Issues
517623 resolved 02/04/2021 14:19 02/05/2021 Property Maintenance
517619 received 02/04/2021 14:19 03/08/2021 Pothole
517037 resolved 02/04/2021 06:12 02/04/2021 Pothole
517036 resolved 02/04/2021 06:12 02/04/2021 Internal Pothole
517035 resolved 02/04/2021 06:12 02/04/2021 Water Leak Issue
516910 received 02/03/2021 18:31 -- Pothole
516768 canceled 02/03/2021 15:17 02/04/2021 Pothole
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Potholes
The table below shows the potholes reported via Civic Live for the current fiscal year. It takes
on average 23.5 days to have a pothole repaired. Factors that contribute to delays are staffing
issues, size of potholes, and readily available supplies dependent on the size of the pothole.
# Open Date Repair Date # Days Location
347210 07/16/2020 13:48 07/28/2020 11
22322 van buren Grand
Terrace
348456 07/19/2020 14:04 07/28/2020 8
22466 Van Buren St Grand
Terrace 92313-5620
351402 07/23/2020 10:10 07/29/2020 5
Mt Vernon Ave Grand
Terrace
352187 07/24/2020 12:12 07/28/2020 3 Palm Ave Grand Terrace
357374 08/01/2020 16:05 08/10/2020 8
12710 Garden St Grand
Terrace 92313
Drainage Issues
3%Internal Issue with
Park/Facility Equipment
8%
Illegal Dumping
8%
INTERNAL-General
Office
8%
Issue with Park/Facility
Equipment
8%Pothole
14%
Tree Issues
5%
Street Sign Issues
5%
Property Maintenance
3%
Internal Street Signs
Issues
11%
Graffiti
5%
Water Leak
Issue
16%
Internal Overgrown
Vegatation
3%
Internal Pothole
3%
FEBRUARY 2021
CIVIC LIVE WORK ORDERS
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363976 08/11/2020 12:21 10/19/2020 68 Litton St Grand Terrace
368575 08/18/2020 13:54 10/14/2020 56 Mt Vernon Grand Terrace
375412 08/28/2020 16:59 10/19/2020 51
22735 Raven Way Grand
Terrace 92313
378641 09/02/2020 12:54 09/03/2020 1 Barton Rd Grand Terrace
392966 09/23/2020 14:57 11/18/2020 55
22905 Arliss Dr Grand
Terrace
401299 10/06/2020 10:45 10/09/2020 3
23180 Palm Ave Grand
Terrace 92313
408227 10/15/2020 20:11 10/19/2020 4
22735 Raven Way Grand
Terrace
414655 10/26/2020 06:07 10/26/2020 0
Michigan St / Pico St Grand
Terrace
416920 10/28/2020 13:03 01/13/2021 76 La Cadena Grand Terrace
416923 10/28/2020 13:05 11/02/2020 5
22125 Barton Road 92313
Grand Terrace
416927 10/28/2020 13:05 11/02/2020 5 Pico ST Grand Terrace
416930 10/28/2020 13:12 01/06/2021 69 2500 Pico St Grand Terrace
420533 11/03/2020 07:37 11/25/2020 22
Grand Terrace Rd Grand
Terrace
426764 11/08/2020 08:34 01/06/2021 59
22208 Fulmar Pl Grand
Terrace 92313
480859 12/09/2020 11:57 01/06/2021 28
Westwood Street Grand
Terrace
496385 01/05/2021 14:08 01/29/2021 24
12503 Mt Vernon Ave
Grand Terrace 92313
496387 01/05/2021 14:09 01/29/2021 24
12498 Mt Vernon Ave
Grand Terrace 92313
510142 01/25/2021 22:02 01/29/2021 3
22163 Pico st Grand
Terrace Grand Terrace
92313
517036 02/04/21 02/04/21 0 Van Buren Ave
51737 02/04/21 02/04/21 0 Pico Ave
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Park Shelter Reservations and Community Room Reservations
Park and Community Room reservations have been affected by COVID-19 and it is open for
limited use.
Park Maintenance
Park Grass mowed
Full-service
planter
maintenance
Gopher
service
Restroom
service (a.m.)
Trash
receptacle
service
Richard Rollins Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull
weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full-service planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
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Waste Management Services
Burrtec Waste Industries
Waste Generation Report:
- Burrtec releases Waste Generation Reports two months following month of service.
- Year-to-Date (YTD) Summaries are also available
January 2021: Concise Waste Generation Report
(Unit of Measure: Tons)
Service
Description
Refuse Recycling E-
Waste
Green-
waste
Tires Tin/
White
Scrap
Metal
Inert C&D Food Comm’l
Select /
Floor-sort
Total
Tonnage
Generated
Total
Tonnage
Generated by Category
Residential 313.71 97.56 132.88 544.15
Christmas
Tree
3.09 3.09
Bulky Item 1.14 0.03 0.44 1.61 548.85
Residential
Clean Up
Multi-Family 97.76 4.62 3.30 105.68 105.68
Multi-Family
Commercial 105.70 4.94 0.65 3.82 0.20 115.31
School 38.74 7.62 46.36 161.67
Commercial
Roll off 48.46 3.34 48.80 48.80
Roll off
Grand Total 602.51 117.83 0.03 136.83 0.44 3.34 3.82 0.20 865.00
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Missed Pick-Up Report
Date
Reported
Address
Description
Date Pick Up
Completed
12/30/20 22382 Raven Way Missed Recycle Bin 02/01/21
06/01/21 21758 Walnut Ave Missed Green Waste Bin 06/01/21
06/01/21 22758 Fairburn Dr Missed Green Waste (Xmas Tree) 06/01/21
07/01/21 22780 Cardinal St Missed Recycle Bin 07/01/21
12/01/21 21922 Vivienda Ave Missed Trash Bin 12/01/21
12/01/21 1854 Bostick Ave Missed Trash Bin 12/01/21
12/01/21 22438 De Soto St Missed Trash Bin 12/01/21
12/01/21 12037 Bostick Ave Missed Trash Bin 12/01/21
12/01/21 22114 De Berry St Missed Trash Bin 12/01/21
12/01/21 22418 De Soto St Missed Trash Bin 12/01/21
12/01/21 12374 Pascal Ave Missed Trash Bin 12/01/21
12/01/21 21842 Barton Rd Missed Trash Bin 12/01/21
12/01/21 22185 Mcclarren St Missed Trash Bin 12/01/21
12/01/21 22185 Mcclarren St Missed Green Waste Bin 12/01/21
12/01/21 12521 Darwin Ave Missed Recycle Bin 12/01/21
12/01/21 22081 Grand Terrace Rd Missed Trash Bin 01/13/21
12/01/21 21758 Walnut Ave Missed Trash Bin 01/13/21
12/01/21 22087 Newport Ave Missed Trash Bin 01/13/21
12/01/21 21806 Walnut Ave Missed Trash Bin 01/13/21
12/01/21 22535 Robin Way Missed Trash Bin 01/13/21
12/01/21 11701 Terrace Ave Missed Trash Bin 01/13/21
01/13/21 22636 Flamingo St Missed Trash Bin 01/13/21
01/13/21 22780 Grand Terrace Rd Missed Recycle Bin 01/15/21
01/14/21 22441 Barton Rd Missed Trash Bin 01/14/21
01/14/21 22441 Barton Rd Missed Recycle Bin 01/14/21
01/14/21 23048 Victoria St Missed Green Waste Bin 01/15/21
01/19/21 22443 Van Buren St Missed Recycle Bin 01/19/21
01/19/21 12541 Mirado Ave Missed Recycle Bin 01/19/21
01/19/21 12791 Mount Vernon Ave Missed Trash Bin 01/20/21
01/21/21 23040 Palm Ave Missed Trash Bin 01/21/21
01/21/21 12012 Preston St Missed Trash Bin 01/21/21
54
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Address
Description
Date Pick Up
Completed
01/22/21 23040 Palm Ave Missed Trash Bin 01/22/21
01/27/21 22512 Raven Way Missed Trash Bin 01/27/21
01/27/21 22629 Miriam Way Missed Trash Bin 01/29/21
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Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Contracts:
Public Works Services for FY 2020-21:
Contractor Name Service Contract Amount Remaining Balance as of FEB.
28, 2021
Albert A Webb Associates Commerce Way Final
Design Southern Portion $170,880.00 $4,119.00
Clean Street Street Sweeping Services $54,508.00 $13,593.24
City of Colton
Cooperative Agreement
with Grand Terrace
Traffic Signal Maintenance
for signal on Litton Avenue N/A N/A
EZ Sunnyday Landscape Landscape Maintenance $47,830.00 $18,785.00
Gopher Patrol Gopher Abatement
Services $7,227.00 $1,181.50
Hardy and Harper, Inc Street Maintenance
Services $10,000.00 $3,300.00
Interwest Consulting
Group
Building Official/Building &
Safety and Public Works
Inspection Services
$117,000.00 $68,156.25
Interwest Consulting
Group, TKE Engineering,
Willdan Group
On-Call Engineering
Services $150,000.00 $107,243.75
Interwest Consulting
Group
Interim Public Works
Services $200,000.00 $76,925.00
Lynn Merrill NPDES Services $10,000.00 $9,073.00
Lynn Merrill HSIP Cycle 9 $32,415.00 $13,690.18
Moran Janitorial Services Janitorial Services for City
Hall and City Parks $19,980.00 $10,425.00
Otis Elevator Elevator Maintenance $5,291.00 $0.00
San Bernardino County
Dept of Public Works –
Flood Control
Flood Control Facilities $22,770.00 $22,770.00
San Bernardino County
Fire Dept – Hazardous
Material
Household Hazardous
Waste (HHW) Services $18,065.00 $4,652.00
San Bernardino County-
Land Use Services
Fire and Weed Hazard
Abatement Services $13,526.00 $13,526.00
St. Francis Electric, LLC. Traffic Signal Maintenance
Services $20,000.00 $2,723.08
County of Riverside -
TLMA Administration
Main Street Traffic Signal
Maintenance Services $6,000.00 $5,090.37
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West Coast Arborist 5 Year Tree Maintenance
Program
$38,560 ($192,802:
5-yr term) $38,560 ($192,802: 5-yr term)
Western Exterminator Co. Pest Control Services $4,384.00 $0.00
Willdan
Engineering Services (incl.
Landscape and Lighting
Assessment District)
$7,000.00 N/A (Developer Fee and LLMD
Assess.)
(paid with Dev.
fees)
TOTAL PUBLIC WORKS
CONTRACT VALUE FOR
FY 2020-21:
$916,876.00 $375,253.37
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Sheriff’s Contract
•Law Enforcement Services
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San Bernardino County
Sheriff’s Department
Services January 2021 February 2021
Officer Contact and Calls 1,411 1,282
Monthly Citation Data January 2021 February 2021
Stops 406 408
Citations Issued 125 102
Calls to Dispatch January 2021 February 2021
Emergency 2 1
Priority 1 127 111
Priority 2 47 64
Priority 3 180 131
Priority 4 55 58
Totals 411 365
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Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
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Fire Department Incidents
02/01/21 – 02/28/21
Call Type Number of Calls
Carbon Monoxide Alarm 1
Commercial Alarm 2
Fire – Residential Structure 5
Fire – Residential Structure Low Response 2
Fire – Unknown Type 3
Medical Aid 91
Move Up (Cover Engine into FS#23) 5
Outside Investigation 2
Public Service 2
Residential Alarm 1
Traffic Collision Unknown Injuries 2
Traffic Collision Unknown Injuries – Freeway 4
Total Calls 120
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AGENDA REPORT
MEETING DATE: April 27, 2021 Council Item
TITLE: A Resolution Affirming and Amending the Previously
Approved Job Classification and Salary Range Schedule to
Add a Senior Management Analyst Position, and Adopting a
Job Description for the Senior Management Analyst Position
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Adopt “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA,
SUPERSEDING AND REPLACING RESOLUTION 2018-08
BY AFFIRMING THE PREVIOUSLY APPROVED
CLASSIFICATION AND SALARY RANGE SCHEDULE;
AMENDING SUCH SCHEDULE TO ADD A NEW
CLASSIFICATION AND SALARY RANGE FOR A NEW
SENIOR MANAGEMENT ANALYST CLASSIFICATION;
AND ADOPTING A JOB DESCRIPTION FOR THE SENIOR
MANAGEMENT ANALYST POSITION”
2030 VISION STATEMENT:
This staff report supports City Council Mission to “preserve and protect our community
and its exceptional quality of life through thoughtful planning within the constraints of
fiscally responsible government.”
This staff report also supports City Council’s 2030 Goal #1: Ensure Fiscal Viability by
exploring creative and more efficient ways to provide services. The City currently works
with the City Attorney and Deputy City Attorney to provide Labor Relations oversight.
Tasks that can be completed by the Senior Management Analyst in conjunction with the
City Attorney will result in significant savings.
BACKGROUND:
In 2017, City Administration commissioned Creative Management Solutions Inc.
(consultant commissioned to complete City’s 2015 Class and Compensation Study) to
develop a job classification and salary range for the position of Senior Management
Analyst (Attachment I). The position is distinguished from the Management Analyst
position by the greater scope and complexity of assignment and level of independence.
For City staff to fill this position the City Council must incorporate the job specification
and salary range into its Classification and Salary Range. The action was not taken in
2017.
City staff recently contacted Creative Management Solutions Inc. and requested a job
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classification to help manage the City’s Personnel and Risk Management activities and
Creative Management Solutions Inc. recommended the Senior Management Analyst
position, below are some of the following Human Resource Services:
• Recruitment and selection.
• Labor and employee relations
• Benefits administration,
• Administer a broad range of advanced studies and projects and programs; and
performs other related duties as assigned.
Another important business line the Senior Management Analyst will support is Risk
Management. The Senior Management Analyst will conduct the following Risk
Management and Insurance activities:
• Communicate with Joint Powers Insurance Authority for claims against the City.
• Coordinates Workers’ Compensation, disability programs.
• Unemployment Insurance programs including processing claims.
• Coordinate benefits with the State Disability Insurance program.
• Communicates with plan administrators and vendors.
The above activities were previously addressed by the Assistant City Manager.
However, Council has expressed a desire to be proactive in Personnel and Risk
Management. To meet those expectations a dedicated resource is needed (Attachment
II).
DISCUSSION:
Over the last seven (7) years the City has seen a pendulum in the number of staff at
City Hall, however the demand for services and constituents continue to grow
(Attachment III). While some of the employee attrition is a direct result of economic
situations, the City has seen significant turnover because of the following:
• Salary out of market
• Furloughs
• Lack of compensation
• Frozen merit step increases
While most of the above compensation issues were addressed, another significant
theme emerged during the last round of employee exit interviews in 2019. Employees
that left the organization felt:
• Lack of appreciation
• Employees felt overworked
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The Senior Management Analyst position will be a valuable resource to conduct and
coordinate recruitments and evaluate selection processes, including developing and
updating job descriptions, screening applications, interviewing candidates, hiring
employees, and completing new employee records.
The Senior Management Analyst will also be able to evaluate the effectiveness of City
Personnel Policies and Procedures; and develop strategies and work with labor
organizations to facilitate and resolve employee relations problems.
The City Council is therefore recommended to adopt the attached Resolution.
FISCAL IMPACT:
While the annual salary and benefits associated with the Senior Management Analyst
position is approximately $120,000 (salary top step is $80,441 with benefits of
approximately $40,000), the impact to the FY 2020-21 Budget is approximately $10,000
because it is estimated the position may be filled the last month of the fiscal year
(Attachment IV). The City will absorb costs with salary and professional service savings.
ATTACHMENTS:
• Attachment I - Classification and Compensation Analysis (PDF)
• Attachment II - Summary of Funded Positions (PDF)
• Attachment III - Senior Management Analyst - HR_Risk Mgmt. Range Assignment
(PDF)
• Attachment IV - COGT Salary Ranges (PDF)
• 2021-xx - Classification and Salary Range for Senior Management Analyst Position
(PDF)
APPROVALS:
G. Harold Duffey Completed 04/22/2021 1:51 PM
City Attorney Completed 04/22/2021 4:06 PM
Finance Completed 04/22/2021 4:24 PM
City Manager Completed 04/22/2021 4:08 PM
City Council Pending 04/27/2021 6:00 PM
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RESOLUTION NO. 2021-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, SUPERSEDING AND
REPLACING RESOLUTION 2018-08 BY AFFIRMING THE
PREVIOUSLY APPROVED CLASSIFICATION AND SALARY RANGE
SCHEDULE; AMENDING SUCH SCHEDULE TO ADD A NEW
CLASSIFICATION AND SALARY RANGE FOR A NEW SENIOR
MANAGEMENT ANALYST CLASSIFICATION; AND ADOPTING A
JOB DESCRIPTION FOR THE SENIOR MANAGEMENT ANALYST
POSITION
WHEREAS, Section 36506 of the California Government Code requires that
the City Council fix the compensation of all appointive officers and employees by
resolution or ordinance; and
WHEREAS, CalPERS, through California Code of Regulations, Title 2, § 570.5,
has requested that all cities list their compensation levels on one document, approved
and adopted by the governing body meeting all of the following requirements:
(1) Has been duly approved and adopted by the employer's governing body
in accordance with requirements of applicable public meetings laws;
(2) Identifies the position title for every employee position;
(3) Shows the payrate for each identified position, which may be stated as
a single amount or as multiple amounts within a range;
(4) Indicates the time base, including, but not limited to, whether the time
base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually;
(5) Is posted at the office of the employer or immediately accessible and
available for public review from the employer during normal business hours or posted
on the employer's internet website;
(6) Indicates an effective date and date of any revisions;
(7) Is retained by the employer and available for public inspection for not
less than five years; and
(8) Does not reference another document in lieu of disclosing the payrate.
WHEREAS, the City Council approved Resolution No. 2018-08, which
approved Classification and Salary Range Schedule for employees of the City; and
WHEREAS, the City Council now desires to affirm previously approved job
classifications and salary ranges for employees of the City in one single document in
conformance with California Code of Regulations, Title 2, § 570.5; and
WHEREAS, further, the Classification and Salary Range Schedule must be
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amended from time-to-time; and
WHEREAS, the City Manager has recommended amending the Classification
and Salary Range Schedule to add a new “Senior Management Analyst” classification
as provided in Attachment A and with the job description as provided in Attachment B;
and
WHEREAS, the City Council of the City of Grand Terrace has determined that
there is a need to add the classification and salary ranges for the “Senior Management
Analyst” classification and desires to add such classification.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES HEREBY RESOLVE, DETERMINE, AND ORDER THE
FOLLOWING:
SECTION 1. Resolution No. 2018-08 is hereby superseded and replaced by
this Resolution.
SECTION 2. The City Council affirms the previously approved Classification
and Salary Range Schedule with the adoption of the single pay schedule and, further,
amends such Classification and Salary Range Schedule to add a new job classification
and salary range for the “Senior Management Analyst” classification as provided in
Attachment A.
SECTION 3. The City Council hereby adopts the job description for the “Senior
Management Analyst” classification as provided in Attachment B.
SECTION 4. The City Clerk shall certify to the passage and adoption of this
Resolution, and it shall take effect immediately and be in full force and effect.
PASSED, APPROVED AND ADOPTED by the City Council of the City of
Grand Terrace at a regular meeting held on the ____ day of April 2021.
____________________________
Darcy McNaboe
Mayor
ATTEST:
________________________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
________________________________
Adrian Guerra
City Attorney
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City Manager is hired under contract
City of Grand Terrace
Classification and Salary Range Schedule
Classification Grade HOURLY
Step Step Step Step Step
A B C D E
Intern R10 $12.5896 $13.2191 $13.8801 $14.5741 $15.3028
Office Assistant R11 $13.2209 $13.8819 $14.5760 $15.3048 $16.0701
Maintenance Worker I R13 $14.5737 $15.3023 $16.0675 $16.8708 $17.7144
Office Specialist R13 $14.5737 $15.3023 $16.0675 $16.8708 $17.7144
Bus Driver R15 $16.0707 $16.8742 $17.7180 $18.6038 $19.5340
Maintenance Worker II R15 $16.0707 $16.8742 $17.7180 $18.6038 $19.5340
Finance Technician R17 $17.7211 $18.6071 $19.5375 $20.5143 $21.5401
Department Secretary R18 $18.6049 $19.5351 $20.5119 $21.5375 $22.6143
Maintenance Crew
Lead R19 $19.5338 $20.5104 $21.5360 $22.6128 $23.7434
Planning Technician R19 $19.5338 $20.5104 $21.5360 $22.6128 $23.7434
Human Resources
Technician R20 $20.5077 $21.5331 $22.6098 $23.7403 $24.9273
Senior Finance
Technician R20 $20.5077 $21.5331 $22.6098 $23.7403 $24.9273
Building Permit
Technician R21 $21.5358 $22.6126 $23.7432 $24.9304 $26.1769
Code Enforcement/
Animal Control
Specialist R21 $21.5358 $22.6126 $23.7432 $24.9304 $26.1769
Executive Assistant R22 $22.6090 $23.7395 $24.9264 $26.1728 $27.4814
Assistant Planner R23 $23.7394 $24.9264 $26.1727 $27.4813 $28.8554
Code Enforcement/
Animal Control Officer R24 $24.9267 $26.1731 $27.4817 $28.8558 $30.2986
Financial Analyst R24 $24.9267 $26.1731 $27.4817 $28.8558 $30.2986
Human Resources
Analyst R24 $24.9267 $26.1731 $27.4817 $28.8558 $30.2986
Management Analyst R24 $24.9267 $26.1731 $27.4817 $28.8558 $30.2986
Associate Planner R26 $27.4817 $28.8557 $30.2985 $31.8134 $33.4041
Senior Accountant R26 $27.4845 $28.8587 $30.3016 $31.8167 $33.4075
Principal Accountant R27 $28.8587 $30.3017 $31.8167 $33.4076 $35.0780
Senior Planner R29 $31.8167 $33.4076 $35.0780 $36.8319 $38.6735
Senior Management
Analyst R29 $31.8167 $33.4075 $35.0779 $36.8318 $38.6734
Building Official R32 $36.8310 $38.6725 $40.6061 $42.6364 $44.7683
City Clerk R33 $38.6707 $40.6042 $42.6344 $44.7662 $47.0045
Senior Civil Engineer R34 $40.6096 $42.6401 $44.7721 $47.0107 $49.3613
Finance Director R38 $49.3574 $51.8253 $54.4166 $57.1374 $59.9943
Planning & Dev.
Services Director R40 $54.4209 $57.1419 $59.9990 $62.9990 $66.1489
Community
Development Director R42 $59.9991 $62.9991 $66.1490 $69.4565 $72.9293
ATTACHMENT A
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Public Works Director R42 $59.9991 $62.9991 $66.1490 $69.4565 $72.9293
Assistant City Manager R43 $62.9932 $66.1429 $69.4500 $72.9225 $76.5686
City Manager is hired under contract.
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City of Grand Terrace
Classification and Salary Range Schedule
Classification Grade MONTHLY
Step Step Step Step Step
A B C D E
Intern R10 $2,182.20 $2,291.31 $2,405.88 $2,526.17 $2,652.48
Office Assistant R11 $2,291.62 $2,406.20 $2,526.51 $2,652.84 $2,785.48
Maintenance Worker I R13 $2,526.10 $2,652.41 $2,785.03 $2,924.28 $3,070.49
Office Specialist R13 $2,526.10 $2,652.41 $2,785.03 $2,924.28 $3,070.49
Bus Driver R15 $2,785.59 $2,924.87 $3,071.11 $3,224.67 $3,385.90
Maintenance Worker II R15 $2,785.59 $2,924.87 $3,071.11 $3,224.67 $3,385.90
Finance Technician R17 $3,071.65 $3,225.23 $3,386.50 $3,555.82 $3,733.61
Department Secretary R18 $3,224.84 $3,386.08 $3,555.39 $3,733.16 $3,919.82
Maintenance Crew
Lead R19 $3,385.85 $3,555.14 $3,732.90 $3,919.54 $4,115.52
Planning Technician R19 $3,385.85 $3,555.14 $3,732.90 $3,919.54 $4,115.52
Human Resources
Technician R20 $3,554.67 $3,732.41 $3,919.03 $4,114.98 $4,320.73
Senior Finance
Technician R20 $3,554.67 $3,732.41 $3,919.03 $4,114.98 $4,320.73
Building Permit
Technician R21 $3,732.88 $3,919.52 $4,115.50 $4,321.27 $4,537.33
Code Enforcement/
Animal Control
Specialist R21 $3,732.88 $3,919.52 $4,115.50 $4,321.27 $4,537.33
Executive Assistant R22 $3,918.89 $4,114.84 $4,320.58 $4,536.61 $4,763.44
Assistant Planner R23 $4,114.83 $4,320.57 $4,536.60 $4,763.43 $5,001.60
Code Enforcement/
Animal Control Officer R24 $4,320.63 $4,536.66 $4,763.50 $5,001.67 $5,251.76
Financial Analyst R24 $4,320.63 $4,536.66 $4,763.50 $5,001.67 $5,251.76
Human Resources
Analyst R24 $4,320.63 $4,536.66 $4,763.50 $5,001.67 $5,251.76
Management Analyst R24 $4,320.63 $4,536.66 $4,763.50 $5,001.67 $5,251.76
Associate Planner R26 $4,763.49 $5,001.66 $5,251.74 $5,514.33 $5,790.05
Senior Accountant R26 $4,764.00 $5,002.00 $5,252.00 $5,515.00 $5,791.00
Principal Accountant R27 $5,002.18 $5,252.29 $5,514.90 $5,790.65 $6,080.18
Senior Planner R29 $5,514.90 $5,790.65 $6,080.18 $6,384.19 $6,703.40
Senior Management
Analyst R29 $5,514.90 $5,790.65 $6,080.18 $6,384.19 $6,703.40
Building Official R32 $6,384.03 $6,703.23 $7,038.39 $7,390.31 $7,759.83
City Clerk R33 $6,702.92 $7,038.07 $7,389.97 $7,759.47 $8,147.44
Senior Civil Engineer R34 $7,039.00 $7,390.95 $7,760.50 $8,148.53 $8,555.95
Finance Director R38 $8,555.29 $8,983.05 $9,432.21 $9,903.82 $10,399.01
Planning & Dev.
Services Director R40 $9,432.96 $9,904.60 $10,399.83 $10,919.83 $11,465.82
Community
Development Director R42 $10,399.84 $10,919.84 $11,465.83 $12,039.12 $12,641.07
Public Works Director R42 $10,399.84 $10,919.84 $11,465.83 $12,039.12 $12,641.07
Assistant City Manager R43 $10,918.82 $11,464.76 $12,038.00 $12,639.90 $13,271.89
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Senior Management Analyst
Provides Direction To:
GENERAL PURPOSE
Under administrative direction, administers human resources and risk management
functions pertaining to recruitment and selection, labor and employee relations, benefits
administration, and regulatory requirements; plans, conducts, and administers a broad
range of advanced studies and projects and programs; and performs other related duties
as assigned.
DISTINGUISHING CHARACTERISTICS
The Senior Management Analyst is distinguished from the Management Analyst by the
greater scope and complexity of assignments, problem-solving demands, and level of
independence of action in the work performed. The nature of work requires more
specialized knowledge of statutes and programs and intergovernmental practices,
decision-making capabilities, and leadership of personnel, contracts, and budgets.
ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them
from the position if the work is similar, related, or a logical assignment to the class.
1. Plans, organizes, and manages a diverse range of professional and administrative
contracts, programs, and projects for the City Manager's Office and other departments.
2. Conducts and coordinates recruitment and selection processes, including developing
and updating job descriptions, screening applications, interviewing candidates, hiring
employees, and completing new employee records.
3. Researches, creates, and evaluates the effectiveness of department policies and
procedures; and investigates and resolves employee relations problems.
4. Administers employee benefit programs, including medical, dental, vision, life insurance
and related programs, and conducts new employee orientations.
Senior Management Analyst Page 1/4
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5. Administers employee leave programs and compliance requirements, such as the Family
and Medical Leave Act (FMLA), Pregnancy Disability Act (POL), and California Medical
Rights Act (CMRA) notices, and keeping track of used and unused leave hours and
employee leave status, and conforming with COBRA continuation requirements.
6. Researches labor statutes and requirements related to employment; administers
employee counseling and progressive discipline procedures in consultation with
department and City Manager.
7. Coordinates Workers' Compensation, disability programs, and Unemployment Insurance
programs including processing claims and coordinating benefits with the State Disability
Insurance program; communicates with plan administrators and vendors.
8. Prepares and administers contracts and proposals; evaluates scope of service and
insurance requirements for capital projects, professional service agreements, and other
development and fee agreements involving contractors, consultants, and vendors, and
other governmental agencies, and funding sources,
9. Administers grant applications and programs in accordance with budget and performance
reporting requirements; prepares reports for submission to grantor and/or other
regulatory agencies; ensures that all funds due and expenditure transactions are
executed on a timely basis and properly recorded.
1 O. Investigates resident, patron, business, and vendor related complaints and issues;
creates and updates web based announcements and social and media communications;
prepares marketing based communications in consideration of the City's strategic plan
and City Council and City Manager initiatives.
11. Organizes, coordinates, and leads projects; sets project goals and timelines; assigns
and prioritizes tasks, and reviews work; presents results to City Council, City Manager,
commissions, and other organizations and interested parties.
12. Performs legislative, program, capital, and operational analyses; originates programs that
consider feasibility, use, and cost, and demonstrate return on City assets and investment.
13. Leads, coordinates, and implements economic development programs, strategies,
and initiatives that promote business attraction, expansion, and retention; work with
City departments to facilitate permit processing of key development projects and
programs; provide information and advice on subjects related to City business
development, including insurance and legal requirements, marketing methods,
licensing and permit procedures, local financing, and available City programs.
14. Serves the business community by facilitating local business use of City resources,
thereby aiding business retention, creates and coordinates community-based business
seminars, and provide guidance through the City's permit and license processes; may
act as ombudsman to business representatives given problems or concerns.
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QUALIFICATIONS GUIDELINES
Knowledge of:
General principles of human resources administration; risk management; employee and
labor relations; municipal government management; project management practices;
budgeting practices and economic principles; feasibility studies and costing standards;
theories and practices of economic development, redevelopment/successor agency
finance, and local government services; supervisory practices and leadership techniques;
grant administration budgeting and reporting practices; laws, regulations, ordinances, and
other statutes affecting City-wide and departmental operations; administrative,
organizational, and cost analyses and industry practices; contract administration practices;
public relations techniques; report presentation techniques.
Ability to:
Participate in the development, implementation, and administration of economic
development and related programs, policies, projects, budgets, and activities; analyze
problems, identify appropriate solutions, and implement recommendations; prepare clear,
concise, and comprehensive administrative, financial, and technical reports and
appropriate recommendations; use word processing, spreadsheet, graphics, and database
software programs; understand, interpret, explain, and apply applicable federal, State and
local policies, laws and regulations; communicate effectively, both orally and in writing;
establish, cultivate, and maintain effective working relationships with City Council,
department directors, officials, public and private representatives, community groups and
business representatives, vendors, contractors, consultants, and the general public.
Education/Training/Experience:
Bachelor's degree from an accredited four-year college or university with a major in Public
Administration, Public Policy, Finance, or a related field is required. A Master's degree in
Public Administration, Public Policy, Finance or a related field is desirable and can be
substituted for up to two years of the experience requirement.
Three years of responsible professional experience conducting and coordinating a range
of management analyses and studies is required. Prior experience working with economic
and business development and community revitalization programs is desirable.
Licenses; Certificates; Special Requirements:
Valid Class C California driver's license, acceptable driving record, and proof of insurance
in compliance with the City's Vehicle Insurance Policy standards.
Ability to work extended hours in order to attend meetings, conferences, events, and other
functions on behalf of the City, including evening and weekend hours.
In accordance with California Government Code Section 3100, City of Grand Terrace
employees, in the event of a disaster, are considered disaster service workers and may be
asked to protect the health, safety, lives, and property of the people of the State.
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PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be
met by employees to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Physical Demands
While performing the duties of this class, the employee is constantly required to sit, and
occasionally to stand and walk. Finger dexterity and light grasping is required to handle,
feel, or operate computer hardware and standard office equipment; and reach with hands
and arms above and below shoulder level. The employee occasionally bends, stoops, lifts,
and carries records and documents, typically weighing less than 25 pounds.
Sensory demands include the ability to see, talk, and hear, and use electronic touch
keypads.
Mental Demands
While performing the duties of this class, the employee is regularly required to use oral and
written communication skills; read and interpret data; thoroughly analyze and solve
problems; exercise sound judgment in the absence of specific guidelines; use math and
mathematical reasoning; establish priorities and work on multiple assignments and
projects concurrently; meet intense and changing deadlines given interruptions; and
interact appropriately with staff, management, City officials, media, contractors, community
groups, other public agencies, vendors, consultants, public and private representatives,
and others in the course of work, including resolving conflict situations.
WORK ENVIRONMENT
The employee frequently works in an office environment with controlled temperature
settings. The noise level is moderate, typically below 70 decibels.
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AGENDA REPORT
MEETING DATE: April 27, 2021 Council Item
TITLE: Ordinance and Resolution Authorizing the Electronic or
Paper Filing of Campaign Statements and Statements of
Economic Interests (Form 700)
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: 1. Introduce by title only, direct the City Attorney read
the title, and waive further reading of AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, ADDING CHAPTER 2.06 TO TITLE 2
(ADMINISTRATION AND PERSONNEL) OF THE GRAND
TERRACE MUNICIPAL CODE AUTHORIZING
ELECTRONIC AND PAPER METHODS OF FILING
CAMPAIGN FINANCE DISCLOSURE STATEMENTS.
2. Approve A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF GRAND TERRACE AUTHORIZING THE
ELECTRONIC FILING OF STATEMENTS OF ECONOMIC
INTERESTS (FORM 700) REQUIRED BY GOVERNMENT
CODE SECTION 87200 ET SEQ. AND GOVERNMENT
CODE SECTION 87300 ET SEQ.
2030 VISION STATEMENT:
This staff report supports Our Core Values of Open and Inclusive Government and Goal
#5 Engage in Proactive Communication by Develop and Implement a Cost Effective
Proactive Communication Program
BACKGROUND
On January 1, 2013, Assembly Bill 2452 went into effect adding Government Code §
84615. This allows a local government agency to require by ordinance an elected
officer, candidate, committee, or other person who is required to file statements, reports,
or other documents under Government Code Section 84100 et seq. of the Political
Reform Act to electronically file or file online such campaign statements, reports, or
other documents (except for filers who receive contributions and makes expenditures
totaling less than $2,000 in a calendar year). The law prescribes criteria that must be
satisfied by a local government agency to require online or electronic filing of
statements, reports or other documents. The system must be available free of charge to
filers and the public for viewing filings and must include a procedure for filers to comply
with the requirement that they sign statements and reports under penalty of perjury.
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The California Fair Political Practices Commission supports and encourages efforts to
move from a paper-based reporting system to a more transparent electronic system.
Electronic filing makes it easier for officials to comply with reporting obligations and
provides the public with the information in a more accessible and consistent format.
While no ordinance is required, the City is also able to allow electronic filing of
statements of economic interests (i.e., Form 700); however, the law requires the FPPC
to approve all electronic filing systems used by cities for the filing of statements of
economic interests to ensure it complies with prescribed security and transparency
protocols.
On January 1, 2021, AB 2151 requires local government agencies to post campaign
statements and reports on their agency’s website, within 72 hours of each applicable
filing deadline, if they are filed in paper format. If the final day of the 72-hour period is a
Saturday, Sunday, or holiday, the period is extended to the next day that is not a
Saturday, Sunday, or holiday. Before posting, the local filing officer shall redact the
street name and building number of the persons or entity representatives listed on any
statement, report, or document, or any bank account number required to be disclosed
by the filer. Providing a link on the agency’s internet website to the statement, report, or
other document satisfies this requirement. The reports and statements must remain on
the agency’s website for at least 4 years.
DISCUSSION
The City Clerk’s office accepts filing of two major categories of economic disclosure
documents: (1) campaign statements (commonly known as Form 460’s) disclosing
contributions to local candidate and ballot measure campaigns and (2) statements of
economic interests (commonly known as Form 700s) from designated public officials
and employees. In most instances, these documents are filed with the City Clerk and
the City Clerk forwards copies to the FPPC. If the documents are not filed in a timely
fashion, the FPPC imposes penalties on the filers.
There are many advantages to requiring electronic filing of disclosure documents. All
FPPC forms are public records. By shifting to an electronic system, the public can
directly access campaign statements on the City’s website. The system is also
beneficial to the end user by providing multiple prompts to ensure timely filing, storing
previous statements for user ease, and permitting a single filing for multiples offices. In
order to utilize an electronic filing system for campaign statement filings (i.e., Form 460),
the City Council must adopt an ordinance.
Further, the City Clerk contacted NetFile and Granicus (formerly Southtech Systems) to
determine which one works best for the City for the online/electronic filings of campaign
disclosure statements and Form 700. Both systems are approved by the Secretary of
State for the filing of campaign disclosure statements pursuant State law requirements,
including:
1. The system must ensure the integrity of the data and includes safeguards
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against efforts to tamper with, manipulate, alter, or subvert the data.
2. The system must only accept a filing in the standardized record format developed
by the Secretary of State and compatible with the Secretary of State’s system for
receiving an online or electronic filing.
3. The system must be available free of charge to filers and to the public for viewing
filings.
For the electronic filing of Form 700s, the proposed electronic system must be approved
by the FPPC, although an ordinance is not required. As of February 10, 2021, the FPPC
has approved electronic filing systems for 54 state agencies, 46 county agencies, 184
city agencies, and 64 special district agencies.
To facilitate the full transition to electronic filing, the City Clerk’s office will continue to
provide detailed instructions and one-on-one training.
The cost for NetFile is $3,200 per year and the cost for Granicus is $1,796.32 for the
first year, $1,922.06 for the second year and $2,056.61 for the third year with continued
increases thereafter. However, after review, the City Clerk determined that NetFile
would provide the best economic terms and user functionality. Additionally, NetFile
accounts for well over half of the electronic disclosure document filings in the State of
California.
Based upon the forgoing, the proposed ordinance (Attachment I) permits, but does not
require, all campaign statements to be filed electronically. It also makes the findings
required under Government Code Section 84615. Similarly, the proposed resolution
(Attachment II) permits, but does not require, all Form 700s to be filed electronically.
It is therefore recommended that the City Council conduct first reading of the attached
ordinance and adopt the attached resolution.
FISCAL IMPACT:
The contract with NetFile for the e-filing and administration system for both the
campaign and statement of economic interests systems is $3,200.00 per year and will
be funded in the City Clerk’s Department budget.
ATTACHMENTS:
• Attachment I - Ordinance_Electronic FPPC Filings (DOCX)
• Attachment II - Resolution Authorizing Electronic Form 700 Filing(DOCX)
APPROVALS:
Debra Thomas Completed 03/16/2021 1:30 PM
City Attorney Completed 04/21/2021 1:19 PM
Finance Completed 04/21/2021 2:32 PM
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City Manager Completed 04/22/2021 3:12 PM
City Council Pending 04/27/2021 6:00 PM
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01247.0001/697711.1
ORDINANCE NO. XXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ADDING CHAPTER 2.06
TO TITLE 2 (ADMINISTRATION AND PERSONNEL) OF THE
GRAND TERRACE MUNICIPAL CODE AUTHORIZING
ELECTRONIC AND PAPER METHODS OF FILING
CAMPAIGN FINANCE DISCLOSURE STATEMENTS
WHEREAS, California Government Code Section 84615 provides that a legislative
body of local government agency may adopt an ordinance that requires an elected officer,
candidate, committee, or other person required to file statements, reports or other documents
required by Chapter 4 of the Political Reform Act, except those whose contributions and
expenditures each total less than two thousand dollars ($2,000) in a calendar year, to file
such statements, reports, or other documents online or electronically with the City Clerk; and
WHEREAS, the City Clerk has identified and proposed a web-based system that
complies the requirements of Government Code Section 84615; and
WHEREAS, the City Council expressly finds and determines that the City Clerk’s
proposed web-based system contains multiple safeguards to protect the integrity and security
of the data, and will operate securely and effectively and will not unduly burden filers pursuant
to Government Code Section 84615; and
WHEREAS, the software of the City Clerk’s proposed web-based system has been
certified by the Secretary of State and meets the requirements set by Government Code
Section 84615; and
WHEREAS, the City Clerk will operate the electronic filing system in compliance with
the requirements of California Government Code Section 84615 and any other applicable
laws.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. The Recitals set forth above are incorporated herein by this reference.
Section 2. New Chapter 2.06 is added Title 2 Administration and Personnel of the
Grand Terrace Municipal Code to read as follows:
“CHAPTER 2.06 ELECTRONIC FILING OF CAMPAIGN DISCLOSURE INFORMATION
Sections:
2.06.010 Required Use of Electronic Filing System.
2.06.020 Paper Filing Not Required After Electronic Filing.
2.06.030 Filing Options When a Copy Must be Filed With City Clerk.
2.06.040 Paper Filing When Cannot File Electronically.
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2.06.050 Internet Posting of Data.
2.06.060 Records Retention.
2.06.070 Administrative Policies and Procedures.
§ 2.06.010 Required Use of Electronic Filing System.
(A) Except as set forth in subsection B of this Section 2.06.010, any elected officer,
candidate, committee other person required to file specified statements, reports, forms, or
other documents with the Grand Terrace City Clerk as required by Chapter 4 (commencing
with Section 84100 of Title 9 of the California Government Code, also known as the Political
Reform Act), and that has received contributions or made expenditures of $2,000 or more in
a calendar year, may electronically file such statement using the City's online filing system
according to procedures established by the City Clerk. However, to ensure reporting
continuity, once a statement, report, form, or other document is filed electronically on behalf
of any elected officer, candidate, or committee, all future statements, reports, forms, and other
documents filed on behalf of that officer, candidate or committee must be filed electronically.
However, an elected officer, candidate, or committee may opt-out of the electronic filing
system by filing original statements in paper format with the City Clerk. Thereafter the elected
officer, candidate, or committee shall file all original statements in paper format with the City
Clerk.
(B) An elected officer, candidate, committee, or other person may choose not to
use the electronic filing system by filing all original statements, reports, forms, or other
documents in paper format with the City Clerk.
(C) The online filing system shall ensure the integrity of the data transmitted and
shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.
(D) The online or electronic filing system shall accept a filing in the standardized
record format pursuant to Government Code Section 84615(b).
§ 2.06.020 Paper Filing Not Required After Electronic Filing. Any elected officer,
candidate, committee, or other person who has electronically filed a statement, report, form,
or other document using the City's online system is not also required to file a copy of that
document in a paper format with the City Clerk.
§ 2.06.030 Filing Options When a Copy Must be Filed With City Clerk. In any instance
in which an original statement, report, form, or other document must be filed with the
Secretary of State or other agency, and a copy of that document is required to be filed with
the City Clerk, the filer may electronically file a copy with the City Clerk or may file in a paper
format.
§ 2.06.040 Paper Filing When Cannot File Electronically. If, for technical reasons, the
City's system is not capable of accepting a particular type of statement, report, form or other
document, an elected officer, candidate, committee, or other person shall timely file that
document in paper format with the City Clerk.
§ 2.06.050 Internet Posting of Data. Pursuant to Government Code Section 84616, the
City Clerk shall ensure that the City's system makes all electronically-filed statements,
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01247.0001/697711.1
reports, forms, or other documents available on the internet in an easily understood format
that provides the greatest public access. The data shall be made available free of charge
and as soon as possible after receipt/deadline. The data made available on the internet shall
not contain the street name and building number of the persons or entity representatives
listed on the electronically filed forms or any bank account number required to be disclosed
by the filer. The City Clerk's office shall also make a complete, unredacted copy of the
statement, report, form, or other document available to the Fair Political Practices
Commission for Government Code Section 87200 filers.
§ 2.06.060 Records Retention. The City Clerk's office shall maintain records according
to the City's records retention schedule and applicable State law commencing from the date
filed, a secured, official version of each online or electronic statement, report, form, or other
document, which shall serve as the official version of that record.
§ 2.06.070 Administrative Policies and Procedures. The City Clerk is authorized to
adopt such administrative policies and procedures as deemed necessary to implement this
Chapter.”
SECTION 3. The City Clerk shall certify to the adoption of this Ordinance and cause
the same to be published as required by law.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the ___ day of _______________ 2021.
_____________________________
Darcy McNaboe
Mayor
ATTEST:
____________________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
____________________________
Adrian R. Guerra
City Attorney
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01247.0001/703956.3
RESOLUTION NO. ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE AUTHORIZING THE ELECTRONIC FILING OF STATEMENTS
OF ECONOMIC INTERESTS (FORM 700) REQUIRED BY
GOVERNMENT CODE SECTION 87200 ET SEQ. AND GOVERNMENT
CODE SECTION 87300 ET SEQ.
WHEREAS, Government Code Section 87500.2 permits the City Council to
authorize the electronic filing of statements of economic interests required by Government
Code Section 87200 et seq. and Government Code Section 87300 et seq.; and
WHEREAS, the City Clerk has identified a system by which the City’s filers of
statements of economic interests (“Form 700”) may file such statements online; and
WHEREAS, Government Code Section 87500.2 and FPPC Regulation 18313.6
requires FPPC approval in order for the City’s officials to electronically file their respective
Form 700s; and
WHEREAS, the FPPC has issued its approval of the City Clerk’s proposed system
on February 10, 2021; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand
Terrace, as follows:
Section 1. Recitals. The Recitals set forth above are incorporated herein by this
reference.
Section 2. Online Form 700 Filing Authorized. Based upon the forgoing, the
City Council hereby authorizes, but does not require, the electronic filing of Form 700 by
City officials, officers, and employees as required by Government Code Section 87200 et
seq. and Government Code Section 87300 et seq., provided that the system for electronic
filing is approved by the FPPC pursuant to applicable law.
Section 3. Effective Date; Further Actions. This Resolution shall take effect
immediately upon its adoption. The City Clerk is hereby authorized and directed to take
such other actions necessary to carry out this Resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace, California, at a regular meeting held on the 27th day of April 2021.
____________________________
Darcy McNaboe
Mayor
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ATTEST:
___________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
___________________________
Adrian R. Guerra
City Attorney
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AGENDA REPORT
MEETING DATE: April 27, 2021 Council Item
TITLE: Status Update on Priority Capital Improvement Program
Projects
PRESENTED BY: Robert Eisenbeisz, Interim Public Works Director
RECOMMENDATION: Receive and file a status update on priority Capital
Improvement Program projects.
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensuring Fiscal Viability and Goal #3, Promote
Economic Development.
BACKGROUND:
The City of Grand Terrace Public Works Department provides oversight for capital
projects. The City’s Capital Improvement Program includes several projects that the City
Council has identified as priority projects. These priority projects are in various stages of
development with some being multi-year long term projects.
DISCUSSION:
This is intended to provide a status update on various priority projects that are in the
process of delivery. The attached report provides information about each project,
including the description, cost, funding, and estimated delivery schedule.
FISCAL IMPACT:
There is no change to the existing project funding commitments.
ATTACHMENTS:
• Priority CIP Update Report (DOCX)
APPROVALS:
Robert Eisenbeisz Completed 04/22/2021 12:15 PM
City Attorney Completed 04/22/2021 1:04 PM
Finance Completed 04/22/2021 2:03 PM
City Manager Completed 04/22/2021 3:14 PM
City Council Pending 04/27/2021 6:00 PM
G.7
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Project Title – Fitness Park Shade Structure Total Project Cost – $68,700
Funding Sources – General Fund
Project Description-
This project includes the installation of structural supports and fabric shade sails at Fitness Park. The
structural supports consist of six poles with cast-in-place concrete foundations. Three shade sails will
be attached to the six support poles. The City will purchase and furnish the poles and shade sails, which
will be installed by Jonescape Construction in accordance with the contract awarded by City Council on
February 23, 2021. The colors selected by the Parks Committee are blue for the columns and yellow
for the shade sails.
The scope of work includes:
1. Installation of six (6) poles furnished by the City.
2. Obtain aerial measurements between poles for the canopy.
3. Supply aerial dimensions to canopy manufacturer for fabrication.
4. Installation of canopy upon fabrication and delivery*
*After providing aerial dimensions, fabrication and delivery is estimated to take
approximately 6 to 8 weeks after providing the aerial dimensions.
Milestones:
1. May 5, 2021 - Delivery of Poles to City
2. May 19, 2021 - Completion of Pole Installation
3. May 20, 2021 - Provide Shade Sail Manufacturer Aerial Dimensions
4. July 8, 2021 - Delivery of Shade Sails
5. July 15, 2021 - Completion of Shade Sail
Project Purpose: To provide shade for users and playground equipment at Fitness Park.
City of Grand Terrace
Project Progress Report
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Project Title – Wheelchair Swing at Richard Rollins
Community Park
Total Project Cost – $10,000
Funding Sources – Cal Park Grant
Project Description-
This project provides for the installation of a wheelchair swing at Richard Rollins Community Park.
The swing will be a permanent in-ground installation installed in accordance with the manufacturer
recommendations. The new wheelchair swing will replace the existing swing. The City will purchase
and furnish the wheelchair swing, which will be installed by Jonescape Construction in accordance with
the contract awarded by City Council on February 23, 2021.
The scope of work includes:
1. Removal of the existing swing.
2. Installation of new wheelchair swing.
Milestones:
1. May 21, 2021 - Delivery of Wheelchair Swing
2. June 4, 2021 - Installation of Wheelchair Swing.
Project Purpose: Provides an accessible swing that can be used by children in a wheelchair.
City of Grand Terrace
Project Progress Report
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Project Title – Wireless Internet at Pico Park and Richard
Rollins Community Park
Total Project Cost – $35,775
Funding Sources – CARES Act
Project Description-
This project provides for installation of wireless internet at Pico Park and at Richard Rollins Community
Park.
The project has two steps consisting of extension of cable/internet service to each building by Spectrum
followed by installation and configuration of wireless routers for public use by OnSite Computing.
Milestones:
1. April 29, 2021 - Installation of Internet Service at Richard Rollins Community Park
2. May 6, 2021 - Installation and Configuration of Wireless Router for Public Use at Richard
Rollins Community Park.
3. May 19, 2021 - Installation of Internet Service at Pico Park
4. May 26, 2021 - Installation and Configuration of Wireless Router for Public Use at Pico
Park
Project Purpose: Provides internet access to the public at Pico Park and at Richard Rollins
Community Park.
City of Grand Terrace
Project Progress Report
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Project Title – Capital Improvement Plan (Year 3) –
2022/2021 Road Repair and Rehabilitation (CIP
2021-1)
Estimated Project Cost – $550,000
Funding Source –
Measure I, Gas Tax RMRA, General
Fund (MOE)
A five-year Capital Improvement Plan (CIP) was approved by City Council on November 15, 2016. The
first year took place from May 2017 to August 2017, and 81 streets were improved in the City.
For Fiscal Year 2017-18 (Year 2) of the Capital Improvement Plan, 8 streets are scheduled for 2.5-inch
grind and overlay as the streets are too far deteriorated for slurry seal treatment. In addition to the 8
streets that were presented in the original CIP for this fiscal year, 24 streets will receive slurry seal
treatment.
Year 3 was delayed to this fiscal year and City Council awarded a contract to Onyx Paving Company on
February 23, 2021. The project consists of a cape seal application on 10 City streets and a 2-inch mill
and rubberized overlay on Barton Road between Honey Hill and the easterly City limit.
The 10 streets that will receive a cape seal treatment include: Terrace Ave, Walnut Ave, Grand Terrace
Ct, Carhart Ave, Minona Dr, De Soto Ave, Oriole Ave, Garden Ave, Pico Ave, and Fremontia Ave.
Milestones:
1. November 15, 2016 - Council approved the Five-Year Capital Improvement Program
2. February 23, 2021 - Council Awarded contract to Onyx Paving Company, Inc.
3. April 22, 2021 - Start Construction
4. July 12, 2021 - Complete Construction
Project Purpose: Improve the Pavement Condition Index (PCI) of as many City streets as
possible on an annual basis within budgetary constraints.
City of Grand Terrace
Project Progress Report
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Project Title – West Barton Bridge Replacement Total Project Cost – $3,562,480
Funding Sources – Fed, Gas Tax
Project Description-
This project provides for the removal of the West Barton Bridge over the abandoned Union Pacific rail
line and replacement with engineered fill supporting a standard two-lane roadway.
The City requested funds for design, right of way, environmental studies and construction of the joint
City of Grand Terrace and City of Colton Highway Bridge Program Project to replace the existing Barton
Road Bridge with a new 2- lane, asphalt concrete roadway over engineered fill within Union Pacific
right-of-way.
In 2012, the City of Grand Terrace executed an agreement to assign the project to the City of Colton as
the lead agency. The City of Colton has been approved to move forward with the project using federal
Bridge Program funding. The City of Colton assembled a project team for the Environmental
Document and Final Engineering (PS&E).
Milestones:
1. June 20, 2017 - Funding Awarded
2. July 2021 - Preliminary Engineering/Environmental Document Completion
3. May 2022 - Final Engineering Completion
4. December 2022 - Right-of-Way Acquisition Completion
5. March 2023 - Start Construction
6. February 2024 - Project Completion
Project Purpose: Replacement of the existing Barton Road Bridge over the abandoned Union
Pacific rail line with engineered fill and a conventional roadbed.
City of Grand Terrace
Project Progress Report
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Project Title – Highway Safety Improvement Program
Cycle 9 – Guardrail Improvements
Total Project Cost – $648,000
Funding Sources – Fed
Project Description-
This project provides for installation of guardrail improvements on Mt. Vernon Ave, Barton Rd, Vivienda
Ave and Vista Grande. The estimated cost of these improvements is $648,300, and City staff received
notice that the entire amount has been approved for the federal reimbursement.
Milestones:
An RFP was issued for a design consultant and no responses were received. Caltrans suggested
re-advertising the project with outreach to qualified designers. The current estimated
milestone schedule is:
1. May 2021 - Completion of Preliminary Environmental Study for Caltrans review and
approval.
2. July 2021 - Award contract for final engineering (PS&E)
3. August 2021 - Funding Obligated by Caltrans (E-76)
4. September 2021 - Advertise for Construction Bids
5. November 2021 - Award contract for guardrail construction.
6. January 2022 - Complete Construction
Project Purpose: Provides guardrail safety improvements on the subject streets.
City of Grand Terrace
Project Progress Report
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Project Title – Mt. Vernon Slope Stabilization Grant
Application
Total Project Cost – $3,200,000
Funding Sources – Fed, Cal OES
Project Description-
A grant application was submitted to FEMA through the Hazard Mitigation Grant Program for
stabilization of the slope along the east side of Mt. Vernon Avenue north of Grand Terrace Road/Canal
Street.
Milestones:
1. March 2021 - Sub-application from Cal OES to FEMA.
2. July 2021 - September 2022, FEMA Notification of Award (if the project is selected)
Depending on the FEMA review processes, the grant award notifications will occur 4 to 18
months after the sub-applications have been submitted.
Project Purpose: Provides risk mitigation for a potential land slide that would significantly
impact the safety and stability of Mt. Vernon Avenue.
City of Grand Terrace
Project Progress Report
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AGENDA REPORT
MEETING DATE: April 27, 2021 Council & Successor Agency Item
TITLE: Dissolution of the Successor Agency and Related Actions
Required
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: 1. Direct Staff to proceed and prepare the necessary
documents, analyses, and reports to complete the
dissolution of the Successor Agency, which includes, but is
not limited to, the completion of the following actions by the
City and Successor Agency:
a. The sale of Successor Agency held property (APN
0276-202-54) to the City of Grand Terrace.
b. Immediate repayment by the City of the loan of
$885,797 that it owes to the Successor Agency by amending
the related loan agreement as needed.
c. Immediate repayment of the Successor Agency loan
of $248,636 that it owes to the Housing Successor by
amending the related repayment schedule as needed.
d. Amend the Successor Agency’s Last and Final
Recognized Obligation Schedule in order to allow the
revenue realized from the sale of the Successor Agency
property to the City and repayment of the loan owed by the
City to the Successor Agency to be used and any other non-
obligated funds held by the Successor Agency to repay the
loan owed by the Successor Agency to the Housing
Successor (with remaining revenue being distributed to the
taxing entities).
e. Any other action as may be necessary to complete
the dissolution of the Successor Agency.
f. Request dissolution of the Successor Agency
contingent upon approval of the above-mentioned actions by
the County-Wide Oversight Board and Department of
Finance and completion thereof and request the Final
CWOB Resolution allowing the Successor Agency to
dissolve contingent on the same.
2. Authorize staff to submit a request for items before
the San Bernardino County-Wide Oversight Board (CWOB)
regarding the above-mentioned items, as may be necessary,
and to begin immediately working with CWOB and County
staff to achieve the dissolution of the Successor Agency
(including submission of draft documents as needed).
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2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensuring Our Fiscal Viability” through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
In February 2012, the Redevelopment Dissolution Act (ABx1 26) became effective.
Under the Dissolution Act, the Successor Agency to the Community Redevelopment
Agency of the City of Grand Terrace (Successor Agency) was formed and tasked with
winding down all Grand Terrace redevelopment activities and obligations. As part of the
dissolution the Grand Terrace Housing Authority assumed the housing functions of the
former redevelopment agency and became the “Housing Successor.”
At this time, the Successor Agency currently holds a property located at 22747 Barton
Road with APN 0276-202-54 (Agency Property). Though it is currently listed on the
Long-Range Property Management Plan (LRPMP) as recommended to be sold for
development purposes, the City desires to utilize the property for a potential Community
Center or Library. The current estimated fair market value of the property is $160,000.
Throughout its life, the former RDA loaned various funds to the City. These loans were
memorialized pursuant to a loan agreement entered into between the City and the
former RDA on April 12, 2011 (City Loan). The City has repaid this loan agreement over
the years and currently owes $885,797 on the City Loan.
At this time, the Successor Agency currently owes $248,636 to the Housing Successor
relating to funds that the former redevelopment agency (former RDA) borrowed from its
low-and-moderate income housing fund to pay for the Supplement Education Revenue
Augmentation Fund pursuant to its Resolution No. CRA-2011-06 (SERAF Loan).
Pursuant to Successor Agency Resolution No. 2017-01 and original Oversight Board
(prior to the formation of the County-Wide Oversight Board, each successor agency had
its own individual oversight board) Resolution No. 2017-01, the Successor Agency has
repaid this loan over the years at $50,000/year.
Additionally, as a result of dissolution and the defeasance of the 2011 Bonds in 2019,
the Successor Agency currently holds $482,958 in funds on March 31, 2021.
DISCUSSION:
As will be explained further below, the City and Successor Agency will likely need to
approve and receive approval of the following items from both the County-Wide
Oversight Board (CWOB) and Department of Finance (DOF) (as may be necessary):
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I. Sale of Successor Agency Property to the City
In order to sell the Agency Property, the City and Successor Agency must enter into a
purchase and sale agreement (PSA). However, it is currently anticipated that this PSA
will need to be submitted to the CWOB for its approval, which would then require
submission to the DOF for its approval. It is recommended that the City pay fair market
value, which, as noted above, is currently estimated to be $160,000 using the
Community Facilities Fund funds. The City would purchase the Agency Property to use
as a potential Community Center or Library.
II. Immediate City Repayment of $885,797 to the Successor Agency
The City’s General Fund owes the Successor Agency $885,797 from prior year
loans/advances that were made to the General Fund from the former RDA. However,
the current City Loan provides a repayment schedule, but does not clearly state that the
City may immediately repay the loan. As part of this action, the City and Successor
Agency would amend the City Loan, as needed, to allow for this immediate repayment.
This amendment will require approval from the CWOB and the DOF.
III. Immediate Successor Agency Repayment of the SERAF Loan ($248,636
remaining)
As noted above, the Successor Agency currently owes $248,636 to the Housing
Successor pursuant to the SERAF Loan. Though the repayment schedule for the
SERAF Loan provides for a payment of $50,000 per year until it is repaid, the
repayment schedule does not clearly provide for an immediate repayment of the SERAF
Loan. Thus, similar to the City Loan, the Successor Agency would approve an
amendment to the repayment schedule, as needed, so that it can immediately repay the
balance. This amendment requires approval from both the CWOB and DOF.
IV. Amend the Last and Final Recognized Obligation Payment Schedule
In order to dissolve the Successor Agency, it must complete all of its obligations and
dispose of all of its properties. Staff proposes to use the various revenues realized from
the above-mentioned actions and any remaining funds held to repay the SERAF Loan.
However, in order to proceed, each of the above-mentioned actions and any other
required actions must be approved. Additionally, the Last and Final Recognized
Obligation Payment Schedule (Last and Final ROPS) must be amended to allow for the
use of the funds to repay the SERAF Loan. Amendment of the Last and Final ROPS
requires approval of the CWOB and the DOF.
V. Dissolution of the Successor Agency
Request for Dissolution
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In addition to the above actions, the Successor Agency will concurrently request
dissolution of the Successor Agency contingent upon completion of the above-
mentioned items pursuant to Health & Safety Code Section 34187 (note that staff is still
coordinating with the County and CWOB staff to determine the exact timelines and
timing of all actions), which provides that, to formally dissolve a Successor Agency, the
Successor Agency must submit to the CWOB a request to dissolve, with a copy of the
request to the County Auditor-Controller (CAC), within 30 days once the following three
conditions have been met:
• All the enforceable obligations on the Recognized Obligation Payment
Schedule (ROPS) have been retired or paid off
• All real property has been disposed of pursuant to HSC section 34181 or
34191.4
• All outstanding litigation has been resolved
The CWOB is required to approve the request within 30 days and submit the request to
the DOF. DOF will approve or deny the request within 30 days. As stated above, this
will be a concurrent and contingent request for dissolution.
Dissolution Final Steps
Within 100 days of receipt of Finance’s dissolution approval notification, the Successor
Agency is required to dispose of all remaining assets as directed by the CWOB and
submit the sale proceeds to the CAC for distribution to the affected taxing entities, then
notify the CWOB of these actions.
Upon receipt of the notification, the CWOB is to verify the following:
• All obligations have been retired or paid off
• All outstanding litigation has been resolved
• All remaining assets have been disposed of with any proceeds remitted to
the CAC for distribution to the affected taxing entities
Within 14 days of verification, the CWOB is to adopt a final resolution of dissolution for
the Successor Agency, to be effective immediately. This resolution is to be submitted to
the sponsoring entity, the CAC, the State Controller’s Office, and DOF by electronic
means. As noted above, this final resolution will also be concurrently requested from the
CWOB (contingent upon approval/completing of the above items); however, as before,
staff is still coordinating with the County and CWOB staff on the timing of these items.
VI. Authorize Staff to Request the CWOB to approve certain items and to
Coordinate with County and CWOB staff as necessary
Staff requests that the City Council and Successor Agency authorize staff to submit a
request for items (including any necessary documentation) to the CWOB in order to
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realize the dissolution of the Successor Agency, which includes, but is not limited to, the
following items:
a) Approve the sale of the Agency Property (as stated above, it is currently
anticipated that CWOB approval is required).
b) Amend, as needed, the City Loan to allow immediate repayment by the City.
c) Amend, as needed, the SERAF Loan’s repayment schedule to allow
immediate repayment by the Successor Agency.
d) Approve an amendment to the Last and Final ROPS to allow the use of the
funds realized from the sale of the Agency Property and repayment of the City
Loan and any funds held by the Successor Agency to repay the SERAF Loan
e) Any other CWOB action as may be required.
f) Request dissolution of the Successor Agency contingent upon approval of the
above-mentioned items by the CWOB and DOF and Request the final
resolution from the CWOB, similarly contingent, to allow the Successor
Agency to dissolve.
The target CWOB meeting is June 14, 2021 and the deadline for this submission is April
30, 2021. Staff also requests that the City Council and Successor Agency authorize
staff to immediately begin working with the County and CWOB staff on the above-
mentioned items, including the immediate submission of any draft documents (e.g.,
resolutions, agreements, etc.).
As it can be seen, the entire transaction will be submitted all at once to the CWOB and,
upon CWOB approval, to the DOF. In order for this to succeed, all of the items that
would be submitted to the CWOB must be approved by both the Oversight Board and
DOF, and it is anticipated that final approval of these items will occur during Fall 2021.
Please note that staff is still working with the County and CWOB on the submission and
exact timing of all of the above-mentioned items.
VII. Dissolved Successor Agency
According to the DOF’s website, once all enforceable obligations have been retired or
paid off, all passthrough payment obligations or any passthrough agreement between
the former RDA and the various taxing entities that was entered into prior to January 1,
1994, shall cease, and no property tax shall be allocated to the Redevelopment
Property Tax Trust Fund for the Successor Agency. When the Successor Agency is
dissolved, all the tax sharing agreements and passthrough distributions would be
eliminated and the property tax distributions would go back to the normal distribution
formula for the incremental growth in value. In future years, the City’s General Fund is
projected to receive approximately $800,000 to $1,000,000 more in property tax
revenues (total: $2,410,239).
VIII. Recommendation
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It is recommended that the City Council and Successor Agency direct staff to proceed
and prepare the necessary documents, analyses, and reports to complete the
dissolution of the Successor Agency, which includes, but is not limited to, the
completion of the following actions by the City and Successor Agency:
(i) the sale of Successor Agency held property (APN 0276-202-54) to the City of
Grand Terrace;
(ii) immediate repayment by the City of the loan that it owes to the Successor
Agency by amending the related loan agreement as needed;
(iii) immediate repayment of the Successor Agency loan that it owes to the
Housing Successor by amending the related repayment schedule as needed;
(iv) amend the Successor Agency’s Last and Final Recognized Obligation
Schedule in order to allow the revenue realized from the sale of the Successor Agency
property to the City, repayment of the loan owed by the City to the Successor Agency to
be used, and any other non-obligated funds held by the Successor Agency to repay the
loan owed by the Successor Agency to the Housing Successsor (with remaining
revenue being distributed to the taxing entities);
(v) any other action as may be necessary to complete the dissolution of the
Successor Agency; and
(vi) request dissolution of the Successor Agency contingent upon approval of the
above-mentioned actions by the CWOB and DOF, as needed, and completion thereof
and request the Final CWOB Resolution allowing the Successor Agency to dissovle
contingent upon the same.
Staff further recommends that the City Council and Successor Agency authorize staff to
submit a request for items before the San Bernardino County-Wide Oversight Board
regarding the above-mentioned items, as may be necessary, and to begin immediately
working with the Oversight Board and County staff to achieve the dissolution of the
Successor Agency (including submission of draft documents as needed). The deadline
for this request is April 30, 2021.
If direction is received to proceed, it is anticipated that this package of items will be
brought back to the City Council and Successor Agency on May 11, 2021.
FISCAL IMPACT:
The fiscal impact to the General Fund will result in loan repayments of $885,797 to the
Successor Agency, which will be offset by the General Funds share of the repayment of
$177,160 for a net decrease of $708,837. The Community Facilities Fund will have an
expenditure of $160,000 for the purchase of the land from the Successor Agency.
ATTACHMENTS:
• Property Description (PDF)
• CWOB-Item-Request-Form (PDF)
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• CA36078 2020 GRAND TERRACE - Avg Basic Rates AB8 (PDF)
• Grand Terrace SA - RPTTF Tabulation (PDF)
APPROVALS:
Terry Shea Completed 04/22/2021 2:05 PM
Finance Completed 04/22/2021 2:05 PM
City Attorney Completed 04/22/2021 4:21 PM
City Manager Completed 04/22/2021 4:25 PM
City Council Pending 04/27/2021 6:00 PM
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Yes No
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Pursuant to Health & Safety Code (HSC) Section:
Please attach any ancillary documents related to the requested item & return along with this form via email to
cwob@sbcounty.gov
San Bernardino Countywide Oversight Board (CWOB) Agenda Item Request Form
Successor Agency Name CWOB Meeting Date
Bond Refinancing or Refunding
Annual
CWOB Approval Needed For:
EmailContact: Name Phone #
Recognized Obligation Payment Schedule (ROPS)
Amendment to Annual
Property Disposition
Last & Final
Amendment to Last & Final
Is property disposition different than what's indicated the DOF approved LRPMP?
Why is CWOB approval required?
APN #
Property disposition strategy on LRPMP:
Change in disposition strategy requiring CWOB approval:
For Property Disposition Items:
Does Successor Agency have a DOF approved LRPMP?
Long Range Property Management Plan (LRPMP)
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Colton Unified 26.5%
Grand Terrace General Fund 20.0%
Education Revenue Augmentation Fund 19.3%
County General Fund 12.7%
County Fire Protection District - Valley Service 10.3%
San Bernardino Community College 4.5%
San Bernardino Valley Muni. Water 2.3%
Flood Control Zone 2 2.3%
County Free Library 1.2%
Superintendent of Schools - Countywide 0.4%
Others 0.5%
Total:100.0%
THE CITY OF GRAND TERRACE
2020/21 WEIGHTED AVERAGE SHARES
ATI Revenue by Agency for all TRAs within Selected Agency (Revenue Calculated as if RDAs no Longer Existed)
Agency Description
Net Value
in Agency Revenue
Weighted
Avg ShareAgency
Colton Unified 1,206,854,888 3,201,901.56 26.530957%SU20-GA01
Grand Terrace General Fund 1,206,854,888 2,410,239.48 19.971245%CC14-GA01
Education Revenue Augmentation Fund 1,206,854,888 2,323,899.34 19.255831%AB02-GA01
County General Fund 1,206,854,888 1,534,699.94 12.716524%AB01-GA01
County Fire Protection District - Valley Service 1,206,854,888 1,247,384.90 10.335832%UF01-GA01
San Bernardino Community College 1,206,854,888 539,377.84 4.469285%SC54-GA01
San Bernardino Valley Muni. Water 1,206,854,888 277,562.77 2.299885%WU23-GA01
Flood Control Zone 2 1,206,854,888 272,445.31 2.257482%BF02-GA01
County Free Library 1,206,854,888 148,612.11 1.231400%BL01-GA01
Superintendent of Schools - Countywide 1,206,854,888 52,660.35 0.436344%BS01-GA01
Superintendent of Schools - Physically Handicapped 1,206,854,888 20,714.31 0.171639%BS01-GA03
Flood Control Admin. 1 & 2 1,206,854,888 19,157.49 0.158739%BF07-GA01
Riverside Corona RCD 1,206,854,888 14,463.56 0.119845%WR01-GL01
Superintendent of Schools - Development Center 1,206,854,888 5,429.93 0.044992%BS01-GA05
$12,068,548.88 100.000000%Total Basic Revenue Generated:
NOTES: The share calculations do not take into account any override revenue. In counties where ERAF is not included in the TRA factors it may not be represented in the listing above. In those counties, the shares
for non-school taxing entities will likely be adjusted by the Auditor-Controller and will be lower than shown.
This report is not to be used in support of debt issuance or continuing disclosure statements without the written consent of HdL, Coren & Cone
Prepared On 3/10/2021 By DS Data Source: 2020/21 Combined Tax Rolls
Page 1
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