06/22/2021CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● JUNE 22, 2021
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
PUBLIC ADVISORY: THE COUNCIL CHAMBER IS NOW OPEN TO THE PUBLIC!!
As of June 15, 2020, the City of Grand Terrace reopened its public meetings. Therefore, the regular meeting of the
City Council for June 22, 2021, is now open to the public.
Please note that Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020,
the regular meeting of the City Council for June 22, 2021, will also be conducted telephonically through Zoom and
broadcast live on the City’s website.
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter
within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak Form available at
the front entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time
and each person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing
the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak:
*1-669-900-9128
Enter Meeting ID: 831 3430 7721
Password: 136194
The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-
ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please
submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at
(909) 824-6621 x230 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment period, please
indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments
that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during
regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda
items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-
ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours.
In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of
the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later
requests will be accommodated to the extent feasible.
Agenda Grand Terrace City Council June 22, 2021
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Jeff Allen
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B. SPECIAL PRESENTATIONS - NONE
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 06/08/2021
DEPARTMENT: CITY CLERK
3. City Department Monthly Activity Report - April 2021
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council June 22, 2021
City of Grand Terrace Page 3
4. Approval of the May-2021 Check Register in the Amount of $702,860.40
RECOMMENDATION:
Approve the Check Register No. 05312021 in the amount of $702,860.40 as submitted,
for the period ending May 31, 2021.
DEPARTMENT: FINANCE
5. Resolution Adopting List of Projects Proposed to be Funded by SB 1 in Fiscal Year
2021-2022
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2021-22 FUNDED
BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
DEPARTMENT: PUBLIC WORKS
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. PUBLIC HEARINGS
6. 2021-2022 Landscape & Lighting Assessment District 89-1 Public Hearing and Adoption
of Resolution Ordering the Levy and Collection of Assessments Therefore and Approval
of Agreements with the County for the Collection Thereof
RECOMMENDATION:
1) CONDUCT THE PUBLIC HEARING; AND
2) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE APPROVING THE ENGINEER’S ANNUAL LEVY REPORT FOR, AND
CONFIRMING THE DIAGRAM AND ASSESSMENT AND ORDERING THE LEVY
AND COLLECTION OF ASSESSMENTS WITHIN, THE CITY OF GRAND
TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1,
FISCAL YEAR 2021-2022
3) Approve the “AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
AGREEMENT FOR COLLECTION OF SPECIAL TAXES, FEES, AND
ASSESSMENTS FISCAL YEAR 2021-22” for the City and “the AUDITOR-
CONTROLLER/TREASURER/TAX COLLECTOR AGREEMENT FOR
COLLECTION OF SPECIAL TAXES, FEES, AND ASSESSMENTS FISCAL YEAR
Agenda Grand Terrace City Council June 22, 2021
City of Grand Terrace Page 4
2021-22” for the District and authorize the Mayor to sign thereof subject to City
Attorney approval as to form.
DEPARTMENT: PUBLIC WORKS
F. UNFINISHED BUSINESS
7. Continued Deliberations and Adoption of the Fiscal Year 2021-22 Budget
RECOMMENDATION:
1. Continue deliberations on the City of Grand Terrace Annual Budget for Fiscal
Year 2021-22; and/or
2. Direct staff to prepare the FY2021-22 Budget in accordance with the approved
items above; and/or
3. Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL
YEAR 2021-2022
DEPARTMENT: CITY MANAGER
G. NEW BUSINESS
8. Historical & Cultural Activities Committee Member Appointments and Process
RECOMMENDATION:
1. That Each City Council Member Nominate an Applicant From the Six (6)
Applications Received as Their Nominee to the Historical & Cultural Activities
Committee
2. That, Upon Selection of the Nominees by Each City Council Member, the Mayor
Appoint, Subject to City Council Approval, the Nominees to the Historical & Cultural
Activities Committee.
3. That the Mayor Appoint, Subject to City Council Approval, the Remaining Applicant
as an At-Large Historical & Cultural Activities Committee Member.
4. Direct Staff to prepare an item consolidating all rules and procedures governing the
Historical & Cultural Activities Committee for the City Council’s consideration and
approval at a future meeting.
DEPARTMENT: CITY CLERK
9. Approval of Annual Appropriations Limit for Fiscal Year 2021-22, Including Adoption of
the Price Factor and Population Change Factor for the Appropriations Limit Calculation
RECOMMENDATION:
(1) Approve the selection of the Change in Per Capita Personal Income of 5.73% as the
Price Factor for the Fiscal Year 2021-22 Appropriations Limit Calculation; and
Agenda Grand Terrace City Council June 22, 2021
City of Grand Terrace Page 5
(2) Approve the selection of the Change in County of San Bernardino Population of
0.17% as the Population Change Factor for the Fiscal Year 2021-2022
Appropriations Limit Calculation; and
(3) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR
FISCAL YEAR 2021-22, INCLUDING ADOPTION OF THE PRICE FACTOR AND
POPULATION CHANGE FACTOR FOR THE APPROPRIATIONS LIMIT
CALCULATION
DEPARTMENT: FINANCE
10. Commitment of Fund Balance for Fiscal Year 2020-2021 in Accordance with
Governmental Accounting Standards Board Statement No. 54 and City Reserves Policy
No. 3.06
RECOMMENDATION:
Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, COMMITTING FUND BALANCE FOR FISCAL YEAR 2020-
21 IN ACCORDANCE WITH GOVERNMENTAL ACCOUNTING STANDARDS
BOARD STATEMENT 54 AND CITY RESERVES POLICY NO. 3.06
DEPARTMENT: FINANCE
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Doug Wilson
Council Member Sylvia Robles
Mayor Pro Tem Bill Hussey
Mayor Darcy McNaboe
J. CITY MANAGER COMMUNICATIONS
K. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code
Section 54957.6
Agenda Grand Terrace City Council June 22, 2021
City of Grand Terrace Page 6
Agency Designated Representatives: G. Harold Duffey, City Manager
Adrian R. Guerra, City Attorney
Colin Tanner, Deputy City Attorney
Employee Organization: Teamsters Local 1932
Unrepresented Employees: City Manager, Assistant City Manager,
City Clerk, Director of Public Works,
Director of Planning & Development
Services, Management Analyst (Two
Positions), Principal Accountant,
Assistant Planner
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to
Government Code Section 54956.9(a)
Case Name: Sunny Days, LLC v. City of Grand Terrace
Case No. CIV SB 2107692
3. PUBLIC EMPLOYEE SCHEDULED PERFORMANCE EVALUATION, pursuant to
Government Code Section 54957.6
Title: City Manager
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, July 13, 2021, at 6:00
PM. Any request to have an item placed on a future agenda must be made in writing
and submitted to the City Clerk’s office and the request will be processed in accordance
with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● JUNE 8, 2021
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
June 8, 2021 at 6:00 p.m.
INVOCATION
The Invocation was given by Pastor Arturo Sanchez of Living Word Inland Empire.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Jeff Allen.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Bill Hussey Mayor Pro Tem Absent
Sylvia Robles Council Member Present
Doug Wilson Council Member Present
Jeff Allen Council Member Present
G. Harold Duffey City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Steven Weiss Planning & Development Services Director Present
Robert Eisenbeisz Interim Public Works Director Absent
Terry Shea Interim Finance Director Present
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Adrian Guerra, City Attorney requested that Agenda Item K.3. Conference with Legal
Counsel – Anticipated Litigation, be removed from the June 8, 2021 City Council
agenda.
B. SPECIAL PRESENTATIONS
Mark Cloud, Government Relations Manager and James Harris, District Manager with
Southern California Edison, presented a PowerPoint presentation on the Wildfire
Mitigation Update and 2020 Reliability Report for the City of Grand Terrace.
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Minutes Grand Terrace City Council June 8, 2021
City of Grand Terrace Page 2
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Bill Hussey
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 05/25/2021
APPROVE THE REGULAR MEETING MINUTES OF MAY 25, 2021
3. Approval of a Settlement Agreement & Release of All Claims Entered into Between the
City of Grand Terrace, CSG EV, LLC, and Margaret L. Miller, and a Related Easement
Amendment
1. APPROVE THE SETTLEMENT AGREEMENT & RELEASE OF ALL CLAIMS
ENTERED INTO BETWEEN THE CITY OF GRAND TERRACE, CSG EV, LLC,
AND MARGARET L. MILLER; AND
2. APPROVE THE EASEMENT AMENDMENT, WHICH AMENDS ACCESS
EASEMENTS BETWEEN THE CITY AND MARGARET L. MILLER RELATED TO
THE SETTLEMENT AGREEMENT; AND
3. AUTHORIZE THE MAYOR TO SIGN THE ABOVE DOCUMENTS, SUBJECT TO
CITY ATTORNEY APPROVAL AS TO FORM.
4. April 1, 2021 Planning Commission Meeting Minutes and April 8, 2021 Parks &
Recreation Advisory Committee Meeting Minutes
RECEIVE AND FILE.
5. Award and Approve the Purchase and Installation of a Ductless Split Air Conditioner
Which Replaces the Current Inoperable System for the City Hall Computer Server
Room to Honeywell in the Amount of $5,697.53
1. AWARD THE PURCHASE AND INSTALLATION OF A DUCTLESS SPLIT AIR
CONDITIONER WHICH REPLACES THE CURRENT INOPERABLE SYSTEM FOR
THE CITY HALL COMPUTER SERVER ROOM TO HONEYWELL IN THE
AMOUNT OF $5,697.53
2. APPROVE THE QUOTATION PREPARED BY HONEYWELL (ATTACHMENT 1)
AND AUTHORIZE THE CITY MANAGER TO PREPARE/EXECUTE THE
QUOTATION, CITY PURCHASE ORDER, AND OTHER DOCUMENTS (AS
NECESSARY) SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM, IN
ORDER TO CARRY OUT THE WORK
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Minutes Grand Terrace City Council June 8, 2021
City of Grand Terrace Page 3
D. PUBLIC COMMENT
Don Smith, Grand Terrace expressed his concern regarding noise in the City. He
conveyed to the City Council his complaint regarding barking dogs, upcoming fireworks
sales, and loud cars speeding through City and neighborhoods.
E. PUBLIC HEARINGS
None.
F. UNFINISHED BUSINESS
None.
G. NEW BUSINESS
6. Historical & Cultural Activities Committee Members Resignations and Authorization to
Continue Posting Notice of Vacancy
Debra Thomas, City Clerk presented the staff report for this item.
ACCEPT THE RESIGNATIONS OF HISTORICAL & CULTURAL ACTIVITIES
COMMITTEE MEMBERS FRANCES CARTER, MARTHA MONTEON, ROCHELLE
ROSENKILD, MARTINA BOENTARAN AND LYNN SMITH, DIRECT THE CITY
CLERK TO PREPARE AND SEND A LETTER OF APPRECIATION ON BEHALF OF
THE CITY COUNCIL, AND DIRECT THE CITY CLERK TO POST NOTICE OF
VACANCY
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Bill Hussey
7. Amendment No. 8 to the Waste Disposal Agreement Between the City of Grand Terrace
and the County of San Bernardino
G. Harold Duffey, City Manager gave the PowerPoint presentation for this item.
1) ADOPT A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA,
ADOPTING AMENDMENT NO. 8, TO THE WASTE DISPOSAL AGREEMENT
BETWEEN THE COUNTY OF SAN BERNARDINO AND THE CITY OF GRAND
TERRACE; AND
2) AUTHORIZE THE MAYOR TO SIGN THE AMENDMENT NO. 8 SUBJECT TO
CITY ATTORNEY APPROVAL AS TO FORM.
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Minutes Grand Terrace City Council June 8, 2021
City of Grand Terrace Page 4
RESULT: APPROVED [3 TO 1]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Jeff Allen
NAYS: Doug Wilson
ABSENT: Bill Hussey
8. Introduction of the FY2021-22 Proposed Budget
Terry Shea, Interim Finance Director gave the PowerPoint presentation for this item with
the support of G. Harold Duffey, City Manager.
1. REVIEW THE PROPOSED BUDGET FOR FISCAL YEAR 2021-22; AND
2. BEGIN BUDGET DELIBERATIONS FOR THE PROPOSED BUDGET FOR
FISCAL YEAR 2021-22 ON JUNE 15, 2021.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Bill Hussey
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen attended the following events:
• May 31, 2021 Wall of Freedom Memorial Day Celebration at Veteran’s Freedom
Park.
Council Member Doug Wilson
Nothing to Report.
Council Member Sylvia Robles
Nothing to Report.
Mayor Pro Tem Bill Hussey
Absent.
Mayor Darcy McNaboe
Mayor Darcy McNaboe attended the Omnitrans Board of Director’s Meeting on June 2,
2021 and discussed the following:
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Minutes Grand Terrace City Council June 8, 2021
City of Grand Terrace Page 5
• FY 2021-2022 Budget
• Zero Emission Bus Road Show
Mayor McNaboe attended the San Bernardino County Transportation Authority Board of
Director’s Meeting on June 2, 2021 and discussed the following:
• Formal Disabled Veterans Program
• Release of Invitation for Bids – I-10 Alabama Street Interchange Construction
• Release a Call for Projects – Bicycle and Pedestrian Facilities
• Emergency Communications Nurse System Update
J. CITY MANAGER COMMUNICATIONS
G. Harold Duffey, City Manager gave a PowerPoint presentation announcing the
reopening of the Grand Terrace Senior Center on Monday, June 14, 2021.
K. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the regular meeting of the City Council at 7:15 p.m.
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code Section
54957.6
Agency Designated Representatives: G. Harold Duffey, City Manager
Adrian R. Guerra, City Attorney
Colin Tanner, Deputy City Attorney
Employee Organization: Teamsters Local 1932
Unrepresented Employees: City Manager, Assistant City Manager,
City Clerk, Director of Public Works,
Director of Planning & Development
Services, Management Analyst (Two
Positions), Principal Accountant,
Assistant Planner
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to
Government Code Section 54956.9(a)
Case Name: Sunny Days, LLC v. City of Grand Terrace
Case No.: CIV SB 2107692
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Minutes Grand Terrace City Council June 8, 2021
City of Grand Terrace Page 6
3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section
54956.9(b): One Potential Case
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the regular meeting of the City Council at 7:29 p.m.
REPORT OUT OF CLOSED SESSION
Agenda Item K.1. – Mayor McNaboe announced there was no reportable action and
direction was given to staff.
Agenda Item K.2. – Mayor McNaboe announced there was no reportable action and
direction was given to staff.
Agenda Item K.3. – This item was pulled from the agenda by Adrian Guerra, City
Attorney at the beginning of the City Council meeting.
L. ADJOURN
Mayor Darcy McNaboe adjourned the Regular Meeting of the City Council at 7:30 p.m.
The Next Regular City Council Meeting will be held on Tuesday, June 22, 2021 at 6:00
p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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AGENDA REPORT
MEETING DATE: June 22, 2021 Council Item
TITLE: City Department Monthly Activity Report - April 2021
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes April 2021 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• April 2021 Monthly Departmental Report - Final#1 (PDF)
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APPROVALS:
G. Harold Duffey Completed 06/15/2021 1:50 PM
City Attorney Completed 06/15/2021 2:55 PM
Finance Completed 06/16/2021 8:04 AM
City Manager Completed 06/17/2021 8:33 AM
City Council Pending 06/22/2021 6:00 PM
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MONTHLY REPORT
April 2021
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Organizational Chart .........................................................................................1
City Clerk ...........................................................................................................2
Committee/Commissions ........................................................................7
City Manager .....................................................................................................8
Senior Center ....................................................................................... 12
Senior Bus Program ............................................................................. 15
Communications ................................................................................... 20
Planning and Development ............................................................................ 24
Code Enforcement ............................................................................... 40
Weekend Code ..................................................................................... 41
Parking/Graffiti ................................................................................ 41, 42
Animal Control ...................................................................................... 43
Public Works .................................................................................................. 46
Engineering Division ............................................................................. 47
Maintenance ......................................................................................... 48
Park Maintenance ................................................................................ 49
Burrtec Waste Generation Report ........................................................ 51
Public Works Administration ................................................................. 53
CIP Project Contracts ......................................................................... N/A
Sheriff’s Contract ............................................................................................ 55
Law Enforcement Services ................................................................... 56
San Bernardino County Fire ........................................................................... 58
Emergency Management Services ...................................................... 69
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records Management Building & Safety Storm Drain Maintenance Payroll
FPPC Filings Code Enforcement
Facilities Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
Page | 1
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City of Grand Terrace
City Clerk’s Department
City Clerk
•Agenda Processing
•Elections
•Records Management
•FPPC Filings
•Public Records
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City of Grand Terrace City Clerk’s Department .
DATE: June 15, 2021
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
APRIL 2021 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary responsibilities for this department are Council Support Services, Records Management, Administrative Processing, Board Administration and Election Services. Each of these functions require a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s history. AGENDAS/POSTINGS The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the Community Redevelopment Agency. The total number of agendas processed for the month of April 2021 is two (2) , spending a total of sixteen (16) hours preparing the agenda packet producing 440 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
November 1 0 1
December 1 0 1 January 2 1 3
February 2 0 2
March 2 0 2
April 2 0 2
Total Processed 10 1 11
Page | 3
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RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified, and published, when appropriate. It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions processed for the month of April is nine (9) and Ordinances
processed for the month of April is zero (0). RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY TOTALS
November 0 1 1
December 5 0 5
January 1 0 1
February 0 0 0
March 1 0 1 April 9 0 9
Total Processed 16 1 17
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group, or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if presentation will be held at another venue. For the month of April 2021, there was one eight (8) Certificates of Appreciation, seven (7) Certificates of Recognition and two (2) Proclamations prepared on behalf of the City Council.
Month Certificate of Acknowledgment w/Pin
Certificate of Recognition w/Pin Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total
November 0 0 0 0 0 0 0
December 0 0 0 0 0 0 0
January 0 0 0 5 0 1 6
February 0 0 0 0 0 0 0
March 0 1 0 0 0 0 1
April 8 6 0 0 0 2 16
Total 8 7 0 5 0 3 23
Page | 4
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CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents include contracts and agreements, and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file. For the month of April 2021, City Council approved two (2) agreements.
CONTRACTS & AGREEMENTS PROCESSED
November 1
December 0
January 4 February 6
March 2
April 3
Total 16
RECORDS REQUESTS
The City Clerk’s office received ten (10) Requests for Copies of Public Records for the month of
April 2021. These requests were completed within the Government Code Section 6253(c)’s
requirement of ten (10) calendar days. The total number of pages provided in response to those
requests were 2,656.
RECORDS REQUEST SUMMARY
Month
Requests Received Completed Within 10 Days
Completed with 14-Day Extension
# of Pages Provided
Letter to Requestor – No Records
November 12 12 0 171 2
December 2 2 0 8 1
January 9 9 0 96 2
February 8 8 0 68 4
March 13 12 1 2,185 4
April 10 10 0 128 8
Total Requests 54 53 1 2,656 21
Page | 5
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CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating, and responding to internal department requests, external agency cooperation and legislative bodies. For the month of April 2021, the City Clerk’s office responded to 327 telephone calls from residents, contractors, vendors, consultants, and in-house customer service assistance to City staff.
TELEPHONE CUSTOMER SERVICE
November 272
December 208 January 286
February 255
March 327 April 283
Total Calls 1,631
HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee and City Manager and City Council, maintains the committee minutes of its proceedings and provides support for the Annual Art Show, Country Fair and City Birthday Party. No activity is reported for the month of April 2021.
Month Committee Meeting
Emails w/Committee Members & Vendors
Written Correspondence w/Committee Members
Telephone Calls with Committee Members & Vendors
Art Show/Country Fair & City Birthday Prep & Attendance
Total # of Hours
November 0 0 0 0 0 0
December 0 0 0 0 0 0
January 0 0 0 0 0 0
February 0 0 0 0 0 0
March 0 0 0 0 0 0
April 0 0 0 0 0 0
TOTAL # HOURS 0 0 0 0 0 0
Page | 6
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COMMITTEES/COMMISSIONS The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up-to-date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities Committee 6 0 1
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
Page | 7
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City of Grand Terrace
City Manager’s Office
City Manager’s Office
•City Manager’s Office
•Human Resources
•Senior Center
Page | 8
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DATE: June 15, 2021
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Debra L. Thomas, City Clerk
SUBJECT: April-2021 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
Page | 9
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HUMAN RESOURCES
Mission: It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety.
Increase Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community. Respect
Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices.
Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength.
CORE SERVICES 1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization. 3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by: maintaining compliance with employment laws and government regulations, providing management and employee training, and developing policies and procedures. 4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation. 5. Retaining our valued employees by: assuring effective leadership qualities in our managers; furnishing technical, interpersonal and career development training and coaching; supplying relevant feedback to management; and enhancing two-way communication between employees and management.
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TABLE 1 Recruitment Activity
Description
Jul- 2020 Aug- 2020 Sept- 2020 Oct- 2020 Nov- 2020 Dec- 2020
Recruitments Initiated 0 1 1 0 0 1
Recruitments in Progress 0 0 1 2 0 0
Recruitments Pending 0 1 0 0 0 0
Applications Processed 0 0 0 8 0 0
New Hires Processed 0 0 0 0 2* 0
Description
Jan- 2021 Feb- 2021 Mar- 2021 Apr- 2021 May- 2021 Jun- 2021
Recruitments Initiated 0 1
Recruitments in Progress 0 1
Recruitments Pending 0 0 Applications Received/Processed 0 0
New Hires Processed 0 0
Note: *The Finance Dept. filled two positions.
TABLE 2 Employee Job Performance Activity
Description
Jul- 2020
Aug- 2020
Sept2020
Oct- 2020
Nov- 2020
Dec- 2020
Evaluations Processed 6 0 0 0 0 0
Description
Jan- 2021 Feb- 2021 Mar- 2021 Apr- 2021 May- 2021 Jun- 2021
Evaluations Processed 0 0
Page | 11
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values: Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement. Seniors have access to a full spectrum of services, including social, emotional, educational, and recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description Jul- 2020 Aug- 2020 Sept- 2020 Oct- 2020 Nov- 2020 Dec- 2020
Nutrition Program (# of meals served) 875 640 905 725 700 860
Homebound Meals 250 315 295 315 385 700
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday) Zumba
Kings Corner Cribbage Cell Phone Class Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting Hydration Station Bus Pass Distribution
4th of July Party / Sept Pizza Party / Health Screening Christmas / Holiday Celebration Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2021 *Feb2021
**Mar-2021 Apr- 2021 May- 2021 Jun- 2021
Nutrition Program (# of meals
served) 710 695 830 700
Homebound Meals 295 260 275 215
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Shari
Exercise Classes
Garden Club
Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday) Zumba Kings Corner Cribbage Cell Phone Class Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting Hydration Station Bus Pass Distribution 4th of July Party / Sept Pizza Party Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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100
200
300
400
500
600
700
800
900
July August September October November December
875
640
905
725 700
860
250
315 295 315
385
255
Senior Center (2020 -21)
July-2020 -December-2020
# of Meals Served Homebound Meals
0
100
200
300
400
500
600
700
800
900
January February March April May June
710 695
830
700
0 0
295 260 275
215
0 0
Senior Center (2020-21)
January-2021 -June-2021**
# of Meals Served Homebound Meals
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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TABLE 2 Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul- 2020 Aug- 2020 Sept- 2020 Oct- 2020 Nov- 2020 Dec- 2020
Within City Limits (Senior Center, Stater Brothers, Library)
135 104 152 141 161
142
Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan- 2021 Feb- 2021 Mar- 2021 Apr- 2021 May- 2021 Jun- 2021
Within City Limits (Senior Center, Stater Brothers, Library)
52 176 260 371
Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0
Special Events/Trips 0 0 0 0
TABLE 3 # of Rides
Description
Jul- 2020 Aug- 2020 Sept- 2020 Oct- 2020 Nov- 2020 Dec- 2020
Within City Limits (Senior Center, Stater Brothers, Library)
270 208 304 282 324 294
Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description Jan- 2021 Feb- 2021 Mar- 2021 Apr- 2021 May- 2021 Jun- 2021
Within City Limits (Senior Center, Stater Brothers, Library)
108 394 556 766
Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0
Special Events/Trips 0 0 0 0
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0
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July August September October November December
135
104
152 141
161
142
270
208
304
282
324 294
Senior Transportation
July-2020 -December-2020
# of Passengers # of Rides
0
50
100
150
200
250
300
January February March April May June
52
176
260
371
0 0
108
394 556 766
0 0
Senior Transportation
January-2020 -June -2020
# of Passengers # of Rides
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Oc-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting.
Values: Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community. Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects. 1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations which includes vendor payments, employee and resident reimbursements, and payroll. 2. Financial Reporting – to provide accurate and meaningful reporting on the City’s financial condition through the City’s monthly and annual financial reports. 3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective financing, investments, and cash collection of the City’s resources to enhance the City’s financial condition.
Page | 17
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TABLE 1 Financial Activity
Description
Jul- 2020
Aug- 2020
Sept- 2020
Oct- 2020
Nov- 2020
Dec- 2020
Invoices Processed 165 68 87 135 90 130
Checks Issued 76 74 65 73 85 79
Purchase Orders Established 18 16 20 21 17 18
Revenue Receipts Recorded 22 45 29 38 27 54
Description
Jan- 2021
Feb- 2021
Mar- 2021
Apr- 2021
May- 2021
Jun- 2021
Invoices Processed 141 119 171 165
Checks Issued 83 78 93
99
94
Purchase Orders Established 8 6 9 14
Revenue Receipts Recorded 54 41 47 53
165
76
18 22
68 74
16
45
87
65
20
29
135
73
21
38
90 85
17
27
130
79
18
54
0
25
50
75
100
125
150
175
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and 2. General Fund Monthly Financial Report (revenues less expenditures). Quarterly: 1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund). Annual: Audited Annual Financial Reports for the following:
1. City – all Funds; 2. Measure I – Fund 20; 3. Air Quality Management District (AQMD) – Fund 15; and 4. Housing Authority- Fund 52.
141
83
8
54
119
78
6
41
171
93
9
47
165
94
14
53
0 0 0 0000 0
0
20
40
60
80
100
120
140
160
180
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-20 Feb-19 Mar-21 Apr-21 May-21 Jun-21
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 62 62 60 62 60 62
Activities/Items Added to Slideshow 0 0 0 0 4 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 62 56 62 60
Activities/Items Added to Slideshow 0 4 1 2
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 1 1 8 2 2 0
Number of Subscribers 811 819 822 826 830 830
Change in Subscribers 9 8 3 4 4 0
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 2 3 4 1
Number of Subscribers 830 833 836 839
Change in Subscribers 0 3 3 3
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
* New e-newsletter management system does not currently track emails opened. isnights
2020-2021 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 19 8 24 15 9 16
Total Reach* 22,753 11,924 20,993 9,575 10,328 17,157
Total Engagement** 5,341 2,371 3,243 1,474 2,162 5,242
Page Followers 2,400 2,411 2,416 2,424 2,451 2,478
New Page Followers 18 11 5 8 27 27
Facebook Jan Feb Mar Apr May Jun
Posts 6 5 10 7
Total Reach 3,732 12,949 20,021 Unavailable
Total Engagement 356 2,070 7,634 Unavailable
Page Followers 2,474 2,477 2,531 2,531
New Page Followers -4 3 54 Unavailable
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County % of Pop.
1) Twentynine Palms 29.02%
2) Apple Valley 25.35%
3) Yucca Valley 23.76%
4) Grand Terrace 20.44%
5) Hesperia 16.77%
2,298
2,382 2,400 2,411 2,416 2,424 2,451 2,478 2,474 2,477
2,531 2,531
2,000
2,250
2,500
FACEBOOK PAGE FOLLOWERS
Page | 21
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 0 0 3 1 0 3
Impressions 1,519 1,035 1,467 1,938 2,235 1,639
Followers 322 329 330 328 331 330
New Followers -2 7 1 -2 3 -1
Twitter Jan Feb Mar Apr May Jun
Tweets 0 1 0 2
Impressions 1,609 1,396 999 822
Followers 323 322 321 324 New Followers -7 -1 -1 3
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2 3 2 2 2 1
Video Views 202 137 129 109 93 209
Subscribers 167 167 166 166 169 172
Change in Subscribers 3 0 -1 0 3 3
YouTube Jan Feb Mar Apr May Jun
Video Uploads 3 2 2 2
Video Views 148 119 199 115
Subscribers 172 171 171 172
Change in Subscribers 0 -1 0 1
*** Impressions refers to the number of times a tweet has been seen.
310
324 322
329 330 328 331 330
323 322
307
324
250
275
300
325
350
TWITTER PAGE FOLLOWERS
Page | 22
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City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) 0 0 0 0 2 0
Articles 3 0 1 1 0 0
1/2-Page Ad 1 0 0 0 1 0
1/4-Page Ad 2 1 1 1 6 2
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image) 0 0 0 0
Articles 0 0 0 3
1/2-Page Ad 0 0 0 0
1/4-Page Ad 0 0 0 0
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 0 0 0 0 0 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 0 1 0 3
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 1 0 1 0 1 0
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter 1 0 1 0
Page | 23
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City of Grand Terrace
Planning and Development Services Department
Planning & Development
•Land Use Planning
•Planning Commission
•Building & Safety
•Code Enforcement
•Enforcement Program
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City of Grand Terrace Planning and Development Services Department .
DATE: June 14, 2021
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
SUBJECT: APRIL 2021 PLANNING AND DEVELOPMENT SERVICES MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, Code Enforcement, Animal Control, and Public Works. OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government.
OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION Planning and Building and Safety Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections The Planning Division is budgeted for one full time Director and one full time Associate Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
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Planning and Development Services Page 2 of 21
Activity Summary for Planning
Planning Counter Requests for Information: 51 Planning Phone Calls Received: 93 Planning E-mails Received/Answered:680 FEMA/COVID-19/EOC Related E-mails Received:63
Application Summary
The Planning Division received 21 new applications in April and carried over 22 from the previous month. Action was taken on 16 of them. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second
dwelling units are handled administratively by staff with noticing, and those projects that
are either new development or exceed the Director’s administrative authority are handled
as Major Permits and are reviewed by the Planning Commission. Home occupation
permits are for home based business, such as consulting, housekeeping, and small craft businesses.
Application Summary for April 2021
Applications Number Received Carried Over Completed Under Review
Major 1 11 0 12
Administrative 2 3 1 4
Land Use 12 7 11 8 Home Occupation 1 0 0 1
Sign 4 1 4 1
Special Event 1 0 0 1
DAB 0 0 0 0
Total 21 22 16 27
0 2 4 6 8 10 12 14
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in
April 2021
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review.
Fiscal year 200-2021 to date the Planning Division has received 170 applications for review, 27 applications remained under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report.
No Land Use applications for new businesses were received during the month of April. Overall Land Use applications are the most predominant applications that the Planning
Division processes. Twelve Land Use applications were received in April.
0 20 40 60 80 100 120 140
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
9
2
1
Land Use Applications
Wall/Fence
Shed/Accessory Structures
Patio Covers/Sunroom
Pools
New business
Minor Improvements
Temporary Uses/Special
Events
ABC License Application
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Projects in Plan Check or Under Construction
Date Submitted Case No. Applicant Description Location Status
11/2/2020 SA 20-08 CUP 21-01 V 20-01
LM 20-2 E 20-08
Bickel Group Multi-Tenant Commercial APN’s:0275-242-10, 11 Approved by the Planning Commission on
3/18/2021 05-15-2021 – Construction
drawings
submitted
3/29/2019 SA 19-04 E 19-03 Leonardo and Anel Aguayo Single Family Residence 0275-083-09 Under Construction
5/11/2018 ASA 18-06 E 18-06 Tim Boyes Two lots Grading Plans 0276-431-21, 22 Under Construction
8/19/2019 SA 19-08 V 19-01 Troy Rogers Taco Bell 22172 Barton Road Under construction – Anticipated
opening late Spring 2021 11/15/2020 SA 18-04 E 17-09 Todd Kesseler Single Family Residence 23400 Westwood Street
Under Construction
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of charge. No DAB meetings took place in the month of April. Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning code amendments, and general plan changes.
One Planning Commission Meeting was held in the month of April and the following
actions occurred:
April 1, 2021:
• A presentation regarding the Housing Element and Surplus Lands Act Annual Progress Report for the 2020 Calendar Year was presented with the
recommendation to receive and file.
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Conforming Uses and Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application and continues to implement the grant. Staff was informed that through the efforts of Assembly Member Reyes, the City is the
recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November 2017. Awarded.
$212,500 (Estimated Project cost $520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State
Representatives and on August 15, 2019 and March 18, 2020– Property being negotiated with
owner for access easement. Interactive website presentation update by Hirsch and Associates
$1.2 Million
Housing Successor Agency The Housing Successor Agency has a current balance of approximately $225,000.00.
Each year $50,000 is received from the Successor Agency.
On June 15, 2018, title transferred to Aegis Builders, Inc. on the Canal property. Buyer
has 18 months to commence construction, and a development application is being
processed.
The Housing Successor Agency holds the following interests:
Property Description
22273, 22293 and 22317 Barton Road Vacant 4.7-acre commercial property. – In escrow with Greens Group - Buyer has submitted entitlement applications – Anticipated public hearing third quarter 2021
11695 Canal Street Vacant 0.80-acre property, designated R3-20. Sold on 6/15/2018 to Aegis Builders, Inc. Buyer has 18 months to commence
construction or Agency may repurchase property. - Buyer has
submitted a CUP – Anticipated public hearing third quarter 2021
12569 Michigan Street Project completed. The Housing Successor Agency holds covenants on the property for two low income residents.
22747 Barton .33 acre vacant property being purchased by the City for public purposes through the dissolution of successor agency.
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Community Emergency Response Team
Due to COVID-19 social distancing restrictions, the regular CERT volunteer meeting scheduled for April 6, 2021, was held via zoom. Items discussed included, virtual trainings opportunities for CERT volunteers, coordinated by the City of Phelan Pinon Hills, San Bernardino County updates and training, and AM1640 radio spots for Spring and Flood
Safety.
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BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Building and Safety Division is budgeted for one full time Permit Technician and one full time Building Official. The Building Official position is currently being filled through a
contract with Interwest Consulting Group. These two positions constitute up to 240
monthly service hours.
Additionally, the Department budgets for plan checking and inspection services.
Inspection services are conducted daily. The cost of these services is offset through the collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 28 permits issued in April. Year to date a total of 380
permits have been issued with a total revenue of $117,432.86. In addition, a total number of 73 customers were assisted at the Building & Safety counter for the month of April.
Monthly Revenue Year to Date Revenue $14,183.61 $117,432.86 Permits Issued
Permit Activity -April 2021
Applications recv'd (45)Permits issued (28)
Permits final (24)Business Occupancies (0)
Expired Permits (6)
Permit Activity -Year to Date
Applications recv'd (293)Permits issued (270)
Permits final (200)Business Occupancies (15)
Expired Permits (26)
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Permits issued in April include, HVAC replacements, block walls, re-roofs, PV solar, residential room additions, and swimming pools.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-April 2021
(N) SFR (0)Block Wall (2)Reroofs (8)
Water Heater / Plumbing (5)HVAC Mechanical (1)Solar (4)
Panel Upgrades / Electrical (0)Patio Covers (0)Res. Alteration / Addition (6)
Pool Spa (2)
Residential Permits Issued-Year to Date FY 2020-2021
SFR New (1)Block Walls / Retaining Walls (27)Reroofs (116)
Water Heater / Plumbing (27)HVAC Mechanical (36)Solar (83)
Panel Upgrades / Electrical (41)Patio Covers (10)Residential Alteration / Repair (50)
Pools/Spa (8)Grading (0)
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Inspections
A total of 70 inspections were conducted in April, with 29 of them being final inspections.
Commercial Permits Issued -Year to Date FY 2020-21
Commercial Tenant Improvement (6)Signs (6)
Electrical (2)Demolition (1)
Grading (1)New Commerical (1)
0
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200
300
400
500
600
700
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Major Projects Under Construction Major projects under construction include construction of new single-family residences at 12040 La Cadena Dr. and 23400 Westwood St.
Additionally, a new 2,080 square foot Taco Bell restaurant building is under construction
at 22172 Barton Rd and a tenant improvement for Indo Bistro restaurant at 22419 Barton Rd.
Project Description/Location Status
Anel Aguayo – 12040 La Cadena Dr.
12040 La Cadena Dr. – Precise grading for new single-family residence Drywall inspection complete – under construction
Frank Randall 23400 Westwood St.
23400 Westwood St. – Precise grading & new single-family residence Under Construction – Foundation completed
CM Corp 22172 Barton Rd.
22172 Barton Rd. – Precise grading, street improvements, and new 2,080 sq. ft. Taco Bell Under Construction
WSCL Inc. – 22497 Barton Rd.
22497 Barton Rd. – Tenant improvement for
Loud Burger
Under Construction
Tonny Hermawan 22419 Barton Rd.
22419 Barton Rd. – Tenant improvement for Indo Bistro Under Construction
Plan Checking Activity For April 2021, a total number of seventeen plans were submitted for review and re-
submittal. Plans submitted include PV solar, signs, and accessory dwelling units.
Project Description/Location Status
Richardson’s RV – 12438 Michigan St
12438 Michigan St. – Precise grading for RV parking lot & upgrades to a parts building In Plan Check – Precise grading plans issued corrections (Planning) Patrick O’Brien – 21400 Vivienda Ave.
21400 Vivienda Ave. – Precise grading for trailer yard and community garden In Plan Check – Provided 2nd set of corrections to applicant
Edna Medrano – 22400 Barton Rd.
22400 Barton Rd. – Tenant improvement for new adult day care center In Plan Check – Provided 1st set of corrections to applicant
Nilo Radam – 22988 Vista Grande Way
22988 Vista Grande Way – Build new 341 sq. ft. room addition In Plan Check – Provided 1st set of corrections to applicant
Karen Sanchez - 22791 Pico St. 22791 Pico St. – Build (2) new canopies and install 140.7 kW mounted PV system w/ 420 modules
In Plan Check – Utility easement corrections provided
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Public Works Encroachment Permits Four Public Works/Encroachment Permit applications were taken in for the month of April. Eight permits were issued for the month, which includes applications that were received in the previous month.
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date Submitted Case No. Applicant Description Location Status
4/28/2021 TTM 21-01 SA 21-05
E 21-03
Tony Jara Six Lot Subdivision and
Five Single Family Residences
11899 Rosedale Avenue Project Submitted
3/31/2021 SA 21-03 CUP 21-03 E 21-02
Yakuta Enterprises Convert Single Family to Multifamily
22756 Palm Avenue Deemed Incomplete, inconsistent
project description
11/25/2020 SA 20-09 CUP 20-02
E 20-09
Condor Energy
Storage
Battery Energy Storage Site APN:1167-151-77 Deemed Incomplete on
1/22/2021, New Concept Resubmittal
Received on 3/8/2021 - Anticipated PC
Third quarter 2021
0
20
40
60
80
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Second
Incompleteness Letter issued 4/8/2021
8/12/2020 GPA 20-02 SPA 20-02 SA 20-03
CUP 20-01 E 2-03
Greens INV 15 LLC 22317, 22273, 22293 Barton Road
Multi Family, Hotel, Restaurant Retail Deemed Incomplete on 9/23/2020 –
Anticipated PC – Third quarter 2021
3/16/2020 GPA 20-01
ZCA 20-01
Darryl Moore Change of
Zoning from R1-7.2 to R2
12266 Michigan
Street
Project placed
on hold per Applicant
3/16/2020 SA 20-02
TTM 20-01 SP 20-01 E 20-02
Darryl Moore 22 single Homes
and TTM
122667 Michigan
Street
Project placed
on hold per Applicant
5/31/2019 SA 19-05 CUP 19-04 E 19-06
ZC 19-01
MD 19-01
Edwin Renewable Fuels
Plastic Recycling and office/educational
uses
21801 Barton Road Deemed Incomplete on 6/26/2019.
Resubmitted
Plans received on 6/2/2020 were
distributed for review Staff continues
to work with Applicant.
10/2/2018 SA 18-09
TTM 18-02 V 18-01 E 18-08
Aegis
Builders, Inc
12 Townhomes 11695 Canal
Street
Deemed
Incomplete on 10/31/2018 & 3/26/2019
Resubmittal and Incomplete on 7/23/2020 Resubmittal
received on 11/11/2020. Deemed
Incomplete on 12/10/2020 – Anticipated PC
hearing third quarter 2021
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential
Project (707 Homes)
1167-151-22, 68,
71, 73, 74, 75
DEIR
anticipated for public review summer 2021
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. DEIR anticipated for
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public review
summer 2021
Major Applications – Conditional Use Permit
Date Submitted Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03 E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage Facility
APN: 0275-
191-06, 30
Approved –
Grading plans submitted. Community
Benefit Agreement in Review
9/17/2017 CUP 17-08 E 17-07 National Logistics
Team
Recycling Pallets 21496 Main Street Anticipate hearing date
summer 2021
Administrative Applications
Date Submitted Case No. Applicant Description Location Status
4/27/2021 ASA 21-04 Christ
Watkins
ABC License, Type
42
22497 Barton
Road
In Review
4/14/2021 ASA 21-04
E 21-01
Ed Giroux Garage and
Storage Addition
and Patios
21891
Vivienda
Avenue
Deemed
Incomplete on
4/28/2021
3/19/2021 ACUP 21-02 Mike Miller 22400 Barton
Road
ABC License
Type 47
In Review,
Agency Review Distribution Letter 4/14/2021
3/12/2021 ASA 21-01 Paul Bustos 22038 Van Buren Temp Stockpile Approved
11/7/2019 ASA 19-11 E 19-12 Paul Bustos Willdan Pump Parking Lot Addition
22038 Van Buren – 2nd Incompleteness Letter on
4/28/2021
Land Use Review
Date Submitted Case No. Applicant Description Location Status
4/26/2021 LU 21-54 Daniel Felix Vinyl Fence 12113 Country
Club
Approved
4/26/2021 LU 21-53 John Idsten Retaining Walls 12640 Jaden Court Approved
4/26/2021 LU 21-52 Samir Musharbash Retaining Wall 12111 Rosedale Avenue Withdrawn
4/21/2021 LU 21-51 Chastdei
Kotsay
Wood Fence 23084 Grand
Terrace
Approved
4/19/2021 LU 21-50 Silvana Sorace Retaining Wall/Planter 23028 Palm Avenue Approved
4/15/2021 LU 21-49 Pieter Nambela Wood Fence 12410 Quail Lane Approved
4/8/2021 LU 21-48 Crystal Corlise Pool/Spa 21891 Vivienda
Avenue
Approved
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4/6/2021 LU 21-47 Gerardo Perez Pool/Spa 23000 Merle
Court
Approved
4/6/2021 LU 21-46 Soccer Little League Temporary Fireworks Stand 22201 Barton Road In Review
4/5/2021 LU 21-45 Roberta Stevens Block Wall 22431 Terrace Pines Approved
4/2/2021 LU 21-44 Nathan
Barhisel
Vinyl Fence 22886 Arlis Drive Approved
4/1/2021 LU 21-43 Chis Teague Fence Replacement 22643 Trush Street Approved
3/22/2021 LU 21-35 Herman Hilkey Convert Accessory Structure to ADU
23204 Thompson Street In Review Deemed Incomplete
3/18/2021 LU 21-30 Grocery Outlet ABC Type 21 License 22441 Barton Road In Review
3/12/2021 LU 21-27 Paul Bustos Relocating two
loading areas
22038 Van Buren In Review
Deemed
Incomplete on 4/22/2021
3/5/2021 LU 21-26 Jesus Zuniga 16x24 Accessory
Structure
11874 Burns Ave In Review
Deemed Incomplete on 4/20/2021
2/26/2021 LU 21-24 Patricia
Espinosa
1,200 sq. ft. ADU 22350 Pico
Street
Incompleteness
Letter on 3/25/2021
8/20/2020 LU 20-51 Alton Green Retaining Wall 22081 De Berry
Street
Incompleteness
Letter 9/16/2020 Second Incompleteness
Letter
3/23/2021
4/15/2019 LU 19-31 Ricky
Komorida
Café Lounge 22417 Barton
Road
Resubmittal
received on
6/23/2020
Second Incompleteness letter prepared
on 8/17/2020
Home Occupation Permit
Date Submitted Case No. Applicant Description Location Status
4/19/2021 HOP 21-04 Vannary Liv Lawn and Pool Maintenance 21480 Palm Avenue In Review
Sign Application
Date Submitted Case No. Applicant Description Location Status
4/29/2021 TEMP SGN
21-06
Monarch
Estate Sales
Estate Sale
Temporary Signs
Redlands Approved
4/6/2021 TEMP SGN 21-05 GT Soccer Little League Fireworks Fundraiser Flag Sign 22201 Barton Road In Review
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4/6/2021 TEMP SGN
21-04
Pacific Estate
Sales
Estate Sale
Temporary Signs
Redlands Approved
4/14/2021 SGN 21-04 Armando
Escobedo
Vegan Corner Wall
Sign
22583 Barton
Road
Approved
3/11/2021 SIGN 20-03 Indo Bistro 22419 Barton Road Wall Sign Approved
Home Occupation Permit
Date Submitted Case No. Applicant Description Location Status
4/8/2021 SE 21-01 Don Larkin Memorial Day Ceremony 21950 Pico Street In Review Agency
Review Distribution 4/15/2021
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, Specialist, and Office Specialist. On-call coverage is provided to manage after hour emergency animal control calls.
The City is divided into seven zones, including commercial centers, and the zones are inspected on a continual rotating basis over a two-week period. A set route is driven each day in addition to the zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van Buren Street.
Activity Summary for Code Enforcement
Code Enforcement had 70 cases carried over from the previous month, 41 new cases
opened, and 44 cases were closed. The Division closed out April with 67 open cases.
The chart below demonstrates a breakdown of Code cases by detailing how many cases were carried over from the previous month, opened, closed, and still being addressed.
45
67
71
69
77
78
56
62
44
70
52
70
52
34
87
35
29
20
29
41
33
66
54
26
86
54
23
38
42
44
67
71
69
77
78
56
62
44
70
67
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2020/2021 CODE CASES
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
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The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
Column1 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
Inspections
Conducted 85 118 110 66 88 77 43 24 211 270
Notice of
Corrections
Issued 41 67 33 44 43 23 12 13 18 24
Notice of
Violations Issued 24 20 13 10 4 7 5 2 9 32
Citations Issued 7 10 7 7 2 5 2 3 14 2
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to Burrtec, or homelessness on public property referred Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and conducts zone inspections and scheduled re-inspections. Weekend code enforcement also handles code violations such as unpermitted yard sales, open house signs, and parking violations. The table below demonstrates weekend code
enforcement activities by type for this fiscal year.
Parking Citations:
In April, 284 vehicle related citations were issued; 227 of the citations issued were
related to street sweeping enforcement. Street Sweeping in residential areas occurs on the first, second, and third Thursdays of each month.
3 3 4
11
2 6
12
21
3 310
24
7
11
22
1 3 6
22
10
6
11
1 6 4
23
12
3
15
6 5 5 3 2 5
13
4 3 4
21
26 27
21 22 23
16
10
6
15
11
17 15 14
1 7
11
2 0
11
JULY AUG SEP OCT NOV DEC JAN FEB MAR APR
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs
Open house and other signs Illegal Dumping
Follow-up inspections Parking violations
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As of June 4, 2020, Code Enforcement resumed issuing street sweeping citations for
vehicles parked on the street during street sweeping hours which was suspended due to COVID-19.
Other parking citations include expired registration, parking on unpaved surfaces,
and commercial vehicles in residential areas. Parking citations are issued by Code
Enforcement Staff, as well as Sheriff Deputies.
Graffiti/Vandalism/Illegal Dumping
There was 4 cases of illegal dumping and 3 cases of graffiti reported in April; all cases have been resolved.
216 204 218
292
25 0
260
58
121
227
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
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Street Sweeping Citations
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
Parking Facing Wrong Direction 8 5 5 2 0 0 1 0 0 2
Vehicles Blocking Sidewalk/Driveway 14 12 11 8 0 0 0 0 1 3
Other Parking Violations 8 6 20 4 4 1 5 1 0 8
Expired Registration/Missing plates or
tabs 21 3 10 1 5 1 2 0 5 20
Commercial Vehicle Violations 3 0 1 2 0 1 1 3 0 1
Recreational Vehicle Violations 8 1 10 7 3 0 2 0 1 2
Vehicles on Unpaved Surface 2 0 0 2 0 0 0 0 0 0
72 Hour Parking Warning/Cite 15 5 7 8 7 6 6 3 7 21
0
10
20
30
40
50
60
70
80
90
Other Parking Citations 2019/2020
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Non-Owner Occupied/Rental Property Program
There are approximately 379 properties in the Program (number is subject to change as properties get sold or becomes owner occupied) consisting of both single-family units and multiple family units (i.e., apartments, duplexes, triplexes, and
quadruplexes). 115 properties are enrolled in the Good Landlord/Tenant Program signifying they have kept well-maintained properties and have passed inspections for 3-4 consecutive years. Property owners in the Good Landlord Program also receive reduced inspection fees and windshield inspections.
In August, Code Enforcement issued an Application for Non-Owner Occupied/Rental Inspection to current rental property owners to add additional rental properties, renew information, or if qualified, opt out of the program. Owners may currently opt out of the program if their entire home is owner/family occupied (as a courtesy), if they no longer own the property, or if the property is a condominium in which ownership consists of
the interior only. As a result of the notices 14 properties have been approved to opt out of the program. In October, all the rental properties were inventoried to determine whether they passed the 2020 Annual Inspection on the first try or if they failed because it determines whether
properties will continue to be in the Good Landlord Program or be removed. Also, properties entering their 11th year in the program are removed from the Good Landlord Program and revert to first year status. There are 115 properties in the Good Landlord Program for 2021 which is a 30.6% increase from 88 in 2020.
In December, Code Enforcement issued annual Non-owner Occupied/Rental renewal notices for all properties enrolled in our program and renewal fees were due April 1st. Starting April 1st Code Enforcement has begun conducting their annual rental inspections and this will continue until June 30th.
Animal Control Services
With the implementation of Animal Control Services, the City has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags or microchip. If the owner cannot be identified, the City will place a photograph of the impounded animal on the City’s Facebook page so that owners can reclaim their pet. Animal Control is also working to identify animals via Facebook who have been sent to the animal shelter and have since been returned to their owner so their status
can be updated for the public. If the dog is unlicensed the owner will be given a citation, but the fine is dismissed if the dog is licensed within 7 days.
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The following stats are from Grand Terrace Animal Control.
Dog Licensing Revenue In the beginning of April, Animal Control began canvassing properties with outstanding
dog licenses and leaving a door hanger with renewal information to ensure we have the
most accurate count of dogs in our system. Often times individuals move away from the City and we are not notified and annually those properties are issues renewal notices as typical protocol.
During this time there was an influx of individuals renewing their dog licenses and
licensing new dogs. The door hanger indicated they had a month and half to renew the license, or they may risk receiving a citation. The deadline was extended from February 12th to April 1st due to COVID related issues.
0
1
2
3
4
5
6
7
8
OCT NOV DEC JAN FEB MAR APR
1
3
4
1
0
1 1
0
1
0 0 0 0 0
1
3
2
8
3
2
33
0 0
5
2
0
3
0
2
0
1 1 1
0
6
4 4
5
3
2
6
0
3
0
2
0
1
0
1
5 5
4
6
0
2
Animal Control Investigations
Barking Complaints Unlicensed Dogs
Loose Dogs Loose Dogs Returned to Owner
Animal Welfare Check Dead Animals
Bites Other (unfounded, wildlife, etc.)
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$503.00 $581.00
$1,312.00 $1,103.00
$345.00 $497.00
$2,015.00
$4,882.00
$2,958.50 $2,840.00
$-
$1,000.00
$2,000.00
$3,000.00
$4,000.00
$5,000.00
$6,000.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
Dog License Revenue
(Over the Counter)
$253.00
$223.00
$30.00
$186.00 $203.00
$68.00
$37.00
$142.00
$110.00
$88.00
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
Dog License Revenue
(Online)
$756.00 $804.00
$1,342.00 $1,289.00
$548.00 $565.00
$2,052.00
$5,024.00
$3,068.50 $2,928.00
$-
$1,000.00
$2,000.00
$3,000.00
$4,000.00
$5,000.00
$6,000.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
Combined Dog License Revenue
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City of Grand Terrace
Public Works Department
Public Works
• Engineering
• Waste Generation Report
• Missed Pick-Up Report
• Public Works Administration
• CIP Contracts
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City of Grand Terrace Public Works Department
DATE: June 14, 2021
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Public Works Department
SUBJECT: MARCH 2021-MONTHLY REPORT –PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public Works Maintenance Department. Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes for the administration, planning, programming, design, construction management, and construction of capital projects throughout the City. Grant funding (when available) are sought after to supplement project funding. The following table summarizes the current projects, status and associated funding source(s).
Project Name Funds Status Fund Source(s)
Barton Bridge Replacement Project $ 3,500,000 Preliminary Design Started,
technical studies started,
Environmental nearly completed.
Fed, State, City
Commerce Way Extension $ 5,500,000 Completed Final Design of City Section, coordinating with developer on southern portion and grant funding
State, City
CIP Year 3 Street Slurry/Resurfacing $514,800 Awarded on February 23, 2021. Work is 95% complete and ahead of schedule. Completion expected by the end of June 2021.
State, City
HSIP Cycle 8, Mt. Vernon Safety Project $400,000 Working with Caltrans & HR Green to close out project. Federal Grant
HSIP Cycle 9 Guardrail Project $650,000 Preliminary Engineering and Environmental Study Form submitted to Caltrans, soliciting design engineering consultant.
Federal Grant
EV Charging Stations $180,000 Easement approved by SCE and Miller, Waiting for execution. MSRC, SCIP, AQMD Grants
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WORK RELEASE HOURS
Maintenance was supplemented by 1,064 work release hours during the month of April.
April 2021
REQUEST RECEIVED
THIS MONTH
REQUEST RESOLVED
THIS MONTH REQUEST IN PROCESS
READY311 WORK ORDERS ONLY 14 14 0
REQUEST ROLLOVER FROM PREVIOUS
MONTHS 4
TOTAL WORK ORDERS TO BE COMPLETED 4
Potholes
The table below shows the potholes reported via Ready311 for the current calendar year. It takes on average 19.9 days to have a pothole repaired. Factors that contribute to delays are staffing issues, size of potholes, and readily available supplies dependent on the size of the pothole.
Fitness Park Sail Project $100,000 Installation contract awarded on Feb 23, 2021 Poles have been delivered. Contractor is building foundations. Canopy will be ordered once poles are installed and precise aerial measurements are obtained between installed poles.
Bond proceeds
READY311 MONTHLY STATS
CITY OF GRAND TERRACE
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# Open Date Repair Date # Days Location
496385 1/5/2021 01/29/2021 24
12503 Mt Vernon Ave
Grand Terrace 92313
496387 1/5/2021 01/29/2021 24 12498 Mt Vernon Ave Grand Terrace 92313
510142 1/25/2021 01/29/2021 3
22163 Pico t Grand Terrace Grand Terrace 92313
517036 02/04/21 02/04/21 0 Van Buren Ave
517037 02/04/21 02/04/21 0 Pico Ave
31146 3/16/2021 4/20/2021 35 22133 Pico St
31399 3/25/2021 5/17/2021 53 22421 Pico St
Park Shelter Reservations and Community Room Reservations
Park shelter reservations have resumed, and residents must follow all of San Bernardino
County Covid-19 related guidelines. Community Room reservations are still affected by COVID-19.
Park Maintenance
Park Grass mowed Full-service planter maintenance
Gopher
service
Restroom
service (a.m.)
Trash receptacle service
Richard Rollins Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full-service planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
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Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
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City of Grand Terrace Public Works Department
Waste Management Services Burrtec Waste Industries Waste Generation Report: - Burrtec releases Waste Generation Reports two months following month of service.
- Year-to-Date (YTD) Summaries are also available
March 2021: Concise Waste Generation Report
(Unit of Measure: Tons)
Service Description Refuse Recycling E-Waste Green- waste Tires Tin/ White Scrap Metal Inert C&D Food Comm’l Select / Floor-sort
Total Tonnage Generated
Total Tonnage Generated by Category Residential 348.67 107.38 183.33 639.38
Christmas Tree
Bulky Item 3.76 0.20 1.29 5.25 644.63
Residential Clean Up
Multi-Family 116.79 5.41 4.90 127.10 127.10
Multi-Family Commercial 127.32 6.89 0.15 0.25 0.48 0.57 0.24 135.90
School 46.55 10.63 57.18 193.08
Commercial
Roll off 63.20 3.42 2.18 68.80 68.80
Roll off Grand Total 706.29 130.31 0.20 191.80 0.25 1.29 0.48 2.18 0.57 0.24 865.00 1,033.61
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Missed Pick-Up Report
Date Reported Address Description Date Pick Up Completed
03/02/21 12270 ROSEDALE AVE Missed Recycle Bin 03/02/21
03/02/21 11809 CANAL ST Missed Trash Bin 03/02/21
03/02/21 23243 GLENDORA DR Missed Trash Bin 03/03/21
03/03/21 22546 ROBIN WAY Missed Green Waste Bin 03/03/21
03/03/21 22565 ROBIN WAY Missed Green Waste Bin 03/03/21
03/03/21 11701 TERRACE AVE Missed Trash Bin 03/03/21
03/03/21 22642 RAVEN WAY Missed Green Waste Bin 03/03/21
03/03/21 22677 RAVEN WAY Missed Green Waste Bin 03/03/21
03/03/21 22512 RAVEN WAY Missed Trash Bin 03/03/21
03/03/21 11973 LA CROSSE AVE Missed Trash Bin 03/05/21
03/04/21 22512 RAVEN WAY Missed Trash Bin (2nd Request) 03/04/21
03/09/21 22007 RENE LN Missed Recycle Bin 03/09/21
03/11/21 12771 FREMONTIA AVE Missed Trash Bin 03/12/21
03/22/21 22119 FLAMINGO ST Missed Green Waste Bin 03/22/21
03/22/21 22109 FLAMINGO ST Missed Green Waste Bin 03/23/21
03/24-21 22661 PALM AVE E Missed Trash Bin 03/26/21
03/29/21 12246 PASCAL AVE Missed Trash Bin 03/29/21
03/29/21 11911 PASCAL AVE Missed Green Waste Bin 03/29/21
03/29/21 12236 PASCAL AVE Missed Trash Bin 03/29/21
03/29/21 22238 BARTON RD Missed Recycle (Extra Bags) 03/29/21
03/29/21 12270 ROSEDALE AVE Missed Recycle Bin 03/29/21
03/29/21 12226 PASCAL AVE Missed Trash Bin 03/29/21
03/30/21 23329 WESTWOOD ST Missed Green Waste Bin 03/31/21
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City of Grand Terrace Public Works Department
Public Works Administration Contracts, Bids, Reports, Grants, Project Management & Events Contracts:
Public Works Services for FY 2020-21:
Contractor Name Service Contract Amount Remaining Balance as of APRIL 30, 2021
Albert A Webb Associates Commerce Way Final Design Southern Portion $170,880.00 $4,119.00
Clean Street Street Sweeping Services $54,508.00 $3,390.76
City of Colton Cooperative Agreement with Grand Terrace
Traffic Signal Maintenance for signal on Litton Avenue N/A N/A
EZ Sunnyday Landscape Landscape Maintenance $47,830.00 $10,535.00
Gopher Patrol Gopher Abatement Services $7,877.00 $805.50
Hardy and Harper, Inc Street Maintenance Services $10,000.00 $3,300.00
Interwest Consulting Group
Building Official/Building & Safety and Public Works Inspection Services $117,000.00 $35,000.00
Interwest Consulting Group, TKE Engineering,
WIlldan Group
On-Call Engineering Services $150,000.00 $105,426.37
Interwest Consulting Group Interim Public Works Services $200,000.00 $25,177.50
Lynn Merrill NPDES Services $10,000.00 $9,073.00
Lynn Merrill HSIP Cycle 9 $32,415.00 $13,690.18
Moran Janitorial Services Janitorial Services for City Hall and City Parks $19,980.00 $2,725.00
Otis Elevator Elevator Maintenance $5,291.00 $0.00
San Bernardino County Dept of Public Works – Flood Control Flood Control Facilities $22,770.00 $22,770.00
San Bernardino County Fire Dept – Hazardous Material
Household Hazardous
Waste (HHW) Services $18,065.00 $0.09
San Bernardino County- Land Use Services Fire and Weed Hazard Abatement Services $13,526.00 $7,203.00
St. Francis Electric, LLC. Traffic Signal Maintenance Services $20,000.00 $1,595.38
County of Riverside - TLMA Adminstration Main Street Traffic Signal Maintenance Services $6,000.00 $3,869.03
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City of Grand Terrace Public Works Department
West Coast Arborist 5 Year Tree Maintenance Program $38,560 ($192,802:
5-yr term) $13,450.00
Western Exterminator Co. Pest Control Services $4,384.00 $0.00
Willdan Engineering Services (incl. Landscape and Lighting Assessment District) $7,000.00 N/A (Developer Fee and LLMD Assess.)
(paid with Dev. fees)
TOTAL PUBLIC WORKS CONTRACT VALUE FOR FY 2020-21: $917,526.00 $262,129.81
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Sheriff’s Contract
•Law Enforcement Services
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San Bernardino County
Sheriff’s Department
Services March 2021 April 2021
Officer Contact and Calls 1,241 1,241
Monthly Citation Data March 2021 April 2021
Stops 320 225
Citations Issued 83 43
Calls to Dispatch March 2021 April 2021
Emergency 0 3
Priority 1 152 107
Priority 2 58 43
Priority 3 120 129
Priority 4 56 70
Totals 386 352
vankagans@gmail.com
0 3
152 107
58
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120
129
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Mar-21 Apr-21
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
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Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
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City of Grand Terrace
Fire Department Incidents
04/01/21 – 04/30/21
Call Type Number of Calls
Commercial Alarm 2
Fire – Improvement 1
Fire – Structure 1
Fire – Bus/Truck/Motorhome 1
Fire – Vehicle 1
Inside Investigation 4
Medical Aid 125
Move Up (Cover Engine into FS#23) 1
Outside Investigation 1
Public Service 2
Traffic Collision with Injuries 1
Traffic Collision Unknown Injuries 4
Total Calls 144
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AGENDA REPORT
MEETING DATE: June 22, 2021 Council Item
TITLE: Approval of the May-2021 Check Register in the Amount of
$702,860.40
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Approve the Check Register No. 05312021 in the amount of
$702,860.40 as submitted, for the period ending May 31,
2021.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register for the month of May-2021 has been prepared in accordance with
Government Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. The check registers list all payments made to vendors
and employee reimbursements during the month of May-2021.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $702,860.40 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of May-2021.
C.4
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Payments larger than $10,000:
Check
No. Payee Description Amount
78140 ALESHIRE & WYNDER LLP FEB-2021 LEGAL SERVICES $29,923.53
78152 INTERWEST CONSULTING
GROUP
INTERIM PW DIRECTOR, BUILDING
OFFICAL, ON-CALL ENGINEERING
SERVICES
$106,506.25
78163 ALESHIRE & WYNDER LLP MAR-2021 LEGAL SERVICES $32,974.30
78171 INTERWEST CONSULTING
GROUP
INTERIM PW DIRECTOR, BUILDING
OFFICAL, PW PLAN CHECK SVSC $44,740.00
78193 SB COUNTY SHERIFF MAY-2021 LAW ENFORCEMENT
SERVICES $183,999.00
78223 ALESHIRE & WYNDER LLP JAN-2021 LEGAL SERVICES $19,006.07
78225 INTERWEST CONSULTING
GROUP PUBLIC WORKS INSPECTIONS $33,246.25
78230 SB COUNTY SHERIFF JAN 2021 – MAR 2021 SHERIFF
OVERTIME, GAS & VEHICLE MAINT $51,786.87
16417248 CALPERS MAY 2021 UNFUNDED ACCRUED
LIABILITY $40,440.76
16433238 CA PUB EMPLOYEE RETIRE SYS JUNE 2021 PERS HEALTH
INSURANCE $15,845.30
TOTAL PAYMENTS LARGER THAN $10,000 $558,468.33
PAYROLL
Payroll costs for the month:
Pay Per. Period Start Period End Pay Date Amount
May-21
23 From 4/17/2021 to 4/30/2021 5/6/2021 $38,983.10
24 From 5/1/2021 to 5/14/2021 5/20/2021 $38,643.49
$77,626.59
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2020-21 in the amount of:
Description Amount
May-21
Check Register $702,860.40
Payroll $77,626.59
$780,486.99
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ATTACHMENTS:
• Check Register Account Index (PDF)
• may 2021 check register (PDF)
APPROVALS:
Terry Shea Completed 06/11/2021 11:05 AM
Finance Completed 06/11/2021 11:06 AM
City Attorney Completed 06/15/2021 2:29 PM
City Manager Completed 06/17/2021 8:36 PM
City Council Pending 06/22/2021 6:00 PM
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CITY OF GRAND TERRACE
FY2020-21
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.4.a
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Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING
19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT
36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT
45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES
46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES
47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE
48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING
49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES
50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS
52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS
61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES
62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING
63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS
64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE
65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES
66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE
67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION
68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM.
69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS
70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT
73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS
74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS
75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT
76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER
77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES
90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION
95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
City of Grand Terrace Check Register Index
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CITY OF GRAND TERRACE
FY2020-21
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER
For the Period Ending May 31, 2021
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
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Invoice #
E 10-140-250-000-000 367.01
367.01
E 10-160-250-000-000 225.50
225.50
29,923.53
78141 05/03/2021 AVENU MUNISERVICES INV06-010467 BUSINESS LICENSE RENEWAL NOV 2020 12/03/2020
E 10-160-250-100-000 227.50
227.50
61244 FEB 2021 LEGAL SERVICES - PERSONNEL 03/22/2021
E 10-160-250-100-000 456.00
456.00
61242 FEB 2021 LEGAL SERVICES - SPECIAL PROJECTS03/22/2021
E 10-160-250-000-000 492.00
492.00
61249 FEB 2021 LEGAL SERVICES - COVID-19 03/22/2021
E 10-160-250-000-000 779.00
779.00
61247 FEB 2021 LEGAL SERVICES - SUCCESSOR AGENCY03/22/2021
E 10-160-250-000-000 3,363.00
3,363.00
61248 FEB 2021 LEGAL SERVICES - LABOR NEGOTIATIONS03/22/2021
E 10-160-250-000-000 5,416.00
5,416.00
61246 FEB 2021 LEGAL SERVICES - PUBLIC WORKS - ENGINEERING03/22/2021
E 10-160-250-100-000 8,482.03
8,482.03
61245 FEB 2021 LEGAL SERVICES - PLANNING 03/22/2021
03/22/2021
E 10-160-250-000-000 10,482.50
10,482.50
61243 FEB 2021 LEGAL SERVICES - LITIGATION 03/22/2021
Vendor Invoice Description Inv. Date Amount Paid Check Total
78140 05/03/2021 ALESHIRE AND WYNDER LLP 61241 FEB 2021 LEGAL SERVICES - GENERAL
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 10-190-211-000-000 37.10
37.10
37.10
E 22-425-312-000-000 1,980.89
1,980.89
1,980.89
78146 05/03/2021 FEDEX 7-349-79347 EXPRESS MAILING SERVICES - MICHAEL BAKER INTERNATIONAL04/22/2021
E 26-601-255-000-000 80.00
4,245.00
4,245.00
78145 05/03/2021 FAMILY SERVICE ASSOCIATION 03-2021-300405 MARCH 2021 CDBG SR CENTER COORDINATOR EXPENSES04/20/2021
E 10-195-255-000-000 200.00
E 10-450-255-000-000 3,815.00
E 26-600-255-000-000 150.00
B 10-022-70-00 663.55
663.55
1,327.10
78144 05/03/2021 EZ SUNNYDAY LANDSCAPE 21802 APRIL21 PARKS AND PARKWAY MAINTENANCE 04/19/2021
B 10-022-70-00 663.55
663.55
2059349 MAY 2021 EMPLOYEE PAID DENTAL INSURANCE04/15/2021
E 10-195-245-000-000 286.79
286.79
286.79
78143 05/03/2021 DENTAL HEALTH SERVICES 2043676 APR 2021 EMPLOYEE PAID DENTAL INSURANCE03/16/2021
E 10-140-250-000-000 104.97
104.97
471.98
78142 05/03/2021 COUNTY OF RIVERSIDE TLMA ADM TL0000015789 MAR21 TRAFFIC SIGNAL MONITORING - MAIN ST &04/21/2021
INV06-010782 BUSINESS LICENSE RENEWAL DEC 2020 01/06/2021
C.4.b
Packet Pg. 84
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 10-175-250-000-000 19,275.00
E 74-706-250-000-000 3,675.00
22,950.00
B 23-505-73-00 154.78
154.78
154.78
78152 05/03/2021 INTERWEST CONSULTING GROUP 68286 DEC20 INTERIM PUBLIC WORKS DIRECTOR 04/16/2021
E 10-140-250-000-000 345.00
345.00
345.00
78151 05/03/2021 INLAND EMPIRE COLON AND RECTAL 04212021 REFUND DEPOSIT FOR SITE & ARCH REVIEW SA 15-06-A1, E 18-1304/21/2021
E 10-140-250-000-000 2,217.38
2,217.38
2,217.38
78150 05/03/2021 HDL SOFTWARE LLC SIN008079 MARCH BUSINESS LICENSE PROCESSING FEES03/31/2021
78149 05/03/2021 HDL COREN CONE SIN008290 APRIL-JUNE 2021 PROPERTY TAX SERVICES 04/23/2021
R 10-420-12 620.00
B 23-510-50-00 525.00
1,145.00
1,145.00
E 10-450-245-000-000 88.50
88.50
313.50
78148 05/03/2021 GRAND TERRACE PROPERTY 04212021 REFUND DEPOSIT FOR BUILDING & SAFETY/PUBLIC WORK PRELIM REVIEW04/21/2021
E 10-450-245-000-000 225.00
225.00
468120 RICHARD ROLLINS GOPHER CONTROL SERVICES04/24/2021
78147 05/03/2021 GOPHER PATROL 469002 DOG PARK GOPHER CONTROL SERVICES 04/24/2021
C.4.b
Packet Pg. 85
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
68289
B 23-510-23-00 3,000.00
3,000.00
3,000.00
E 16-900-255-000-000 1,500.00
1,500.00
106,506.25
78153 05/03/2021 J AND R HOCK ENTERPRISES INC 04122021B REFUND DEPOSIT FOR GRADING AND STREET IMPROVEMENT INSPECTIONS04/12/2021
E 10-172-250-100-000 3,370.00
3,370.00
68326 JAN21 ON-CALL ENGINEERING SERVICES 04/16/2021
E 16-900-255-000-000 3,420.00
E 25-600-255-000-000 1,177.50
4,597.50
64049 SEPT20 DEPUTY BUILDING OFFICIAL 10/27/2020
E 16-900-255-000-000 10,098.75
10,098.75
68291 FEB21 ON-CALL ENGINEERING SERVICES 04/16/2021
E 16-900-255-000-000 12,552.50
12,552.50
68287 DEC20 ON-CALL ENGINEERING SERVICES 04/16/2021
E 25-600-255-000-000 1,820.00
13,487.50
68285 NOV20 ON-CALL ENGINEERING SERVICES 04/16/2021
E 74-706-250-000-000 1,350.00
17,700.00
JAN21 ON-CALL ENGINEERING SERVICES 04/16/2021
E 16-900-255-000-000 11,667.50
20,250.00
68290 FEB21 INTERIM PUBLIC WORKS DIRECTOR 04/16/2021
E 10-175-250-000-000 16,350.00
E 10-175-250-000-000 17,700.00
E 74-706-250-000-000 2,400.00
E 74-707-250-010-000 150.00
68288 JAN21 INTERIM PUBLIC WORKS DIRECTOR 04/16/2021
C.4.b
Packet Pg. 86
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 10-195-245-000-000 760.00
E 10-450-245-000-000 1,325.00
2,085.00
B 10-022-68-00 220.96
220.96
869.75
78157 05/03/2021 MORAN JANITORIAL SERVICES LLC 1853 FEB 2021 JANITORIAL SERVICES FOR CH & PARKS03/02/2021
B 10-022-68-00 315.02
315.02
PAYDATE 04222021 ARSPAYDATE 04/22/2021 ARS RETIREMENT 04/22/2021
B 10-022-68-00 333.77
333.77
PAYDATE 04082021 ARSPAYDATE 04/08/2021 ARS RETIREMENT 04/08/2021
E 10-110-142-000-000 612.86
612.86
612.86
78156 05/03/2021 MIDAMERICA ADMIN RETIREMENT PAYDATE 03252021 ARSPAYDATE 03/25/2021 ARS RETIREMENT 03/25/2021
78155 05/03/2021 DARCY MCNABOE MAY 2021 DM HLTH REIMAY 2021 DM HEALTH REIMBURSEMENT 04/29/2021
E 52-400-142-000-000 1.31
E 65-425-142-000-000 3.80
893.71
893.71
E 10-370-142-000-000 22.79
E 10-450-142-000-000 9.81
E 16-175-142-000-000 10.96
E 10-172-142-000-000 6.32
E 10-175-142-000-000 20.88
E 10-185-142-000-000 21.43
B 10-022-66-00 715.79
E 10-120-142-000-000 66.11
E 10-125-142-000-000 14.51
78154 05/03/2021 LINCOLN NATIONAL LIFE INSURANC LCLN MAY 2021 MAY 2021 LIFE/AD&D/DEP LIFE/WI/LTD 05/01/2021
C.4.b
Packet Pg. 87
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
1867
E 10-175-250-000-000 260.00
260.00
987.50
E 10-175-250-000-000 727.50
727.50
2020-490 2019/2020 GENERAL TRAFFIC ENGINEERING AND INSPECTIONS07/31/2020
E 10-190-238-000-000 109.18
109.18
109.18
78161 05/03/2021 TKE ENGINEERING INC 2020-465 2019/2020 GENERAL TRAFFIC ENGINEERING AND INSPECTIONS07/24/2020
E 16-510-255-000-000 563.85
563.85
563.85
78160 05/03/2021 TIME WARNER CABLE 0197046041621 CITY HALL CABLE - CITY HALL APRIL-MAY 2021 04/16/2021
R 10-500-06 115.00
718.84
718.84
78159 05/03/2021 ST FRANCIS ELECTRIC 17103392 JAN21 ROUTINE SIGNAL LIGHT MAINTENANCE 01/31/2021
E 10-185-272-000-000 28.84
R 10-200-05 475.00
R 10-450-01 100.00
E 10-195-245-000-000 640.00
640.00
5,450.00
78158 05/03/2021 PETTY CASH 04262021 PC REPLENISH PETTY CASH FEB-APRIL 2021 04/26/2021
E 10-195-245-000-000 640.00
640.00
1867B MARCH 2021 ADDITIONAL OFFICE CLEANING DUE TO COVID04/05/2021
E 10-195-245-000-000 760.00
E 10-450-245-000-000 1,325.00
2,085.00
1853B FEB 2021 ADDITIONAL OFFICE CLEANING DUE TO COVID03/02/2021
MARCH 2021 JANITORIAL SERVICES 04/05/2021
C.4.b
Packet Pg. 88
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
61782
152.00
61777 MARCH 2021 LEGAL SERVICES - FINANCE 04/28/2021
E 10-160-250-100-000 205.00
205.00
MARCH 2021 LEGAL SERVICES - COVID-19 04/28/2021
E 10-160-250-100-000 152.00
E 10-160-250-100-000 245.00
245.00
61779 MARCH 2021 LEGAL SERVICES - REFUSE 04/28/2021
E 10-160-250-000-000 328.00
328.00
61772 MARCH 2021 LEGAL SERVICES - SPECIAL PROJECTS04/28/2021
E 10-160-250-000-000 1,178.00
1,178.00
61774 MARCH 2021 LEGAL SERVICES - PERSONNEL 04/28/2021
E 10-160-250-000-000 1,476.00
1,476.00
61776 MARCH 2021 LEGAL SERVICES - PUBLIC WORKS - ENGINEERING04/28/2021
E 10-160-250-000-000 2,173.00
2,173.00
61778 MARCH 2021 LEGAL SERVICES - SUCCESSOR AGENCY04/28/2021
E 10-160-250-100-000 4,830.61
4,830.61
61780 MARCH 2021 LEGAL SERVICES - CITY REAL PROPERTY04/28/2021
E 10-160-250-000-000 6,355.00
6,355.00
61773 MARCH 2021 LEGAL SERVICES - LITIGATION 04/28/2021
E 10-160-250-000-000 6,456.00
6,456.00
61781 MARCH 2021 LEGAL SERVICES - LABOR NEGOTIATIONS04/28/2021
E 10-160-250-000-000 9,555.19
9,555.19
61775 MARCH 2021 LEGAL SERVICES - PLANNING 04/28/2021
B 23-510-51-00 1,400.00
1,400.00
1,400.00
78163 05/11/2021 ALESHIRE AND WYNDER LLP 61771 MARCH 2021 LEGAL SERVICES - GENERAL 04/28/2021
78162 05/03/2021 KHANH D TRAN 04212021 REUND DEPOSIT FOR BUILDING & SAFETY PROJECT ASA 20-06, E 20-0604/21/2021
C.4.b
Packet Pg. 89
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
B 10-022-71-00 80.97
80.97
80.97
E 10-140-255-000-000 100.00
100.00
400.00
78167 05/11/2021 EYEMED FIDELITY SECURITY LIFE 164773366 MAY EMPLOYEE PAID VISION INSURANCE 05/01/2021
E 10-140-255-000-000 100.00
100.00
124231 GT STREET SWEEP INVOICE - MARCH 2021 04/27/2021
E 10-185-255-000-000 200.00
200.00
123019 GT STREET SWEEP INVOICE - FEBRUARY 2021 03/24/2021
78166 05/11/2021 DATA TICKET INC 123640 GT CODE ENFORCEMENT CITATION PROCESSING - MARCH 202104/27/2021
R 10-700-01 -1.21
B 23-200-21-00 24.18
22.97
22.97
E 10-380-250-000-000 1,430.00
1,430.00
1,430.00
78165 05/11/2021 CA STATE DEPT OF CONSERVATION SMIP2021-3Q-03 2020-21 SMIP 3RD QUARTER JAN2021-MARCH2021 STRONG MOTION04/30/2021
20.50
32,974.30
78164 05/11/2021 BENSON PRODUCTIONS 1568 APR 2021 VIDEOGRAPHER SERVICES FOR CITY COUNCIL MEETINGS04/29/2021
E 10-160-250-000-000 20.50
C.4.b
Packet Pg. 90
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 10-172-250-000-000 3,162.50
3,162.50
E 10-172-250-000-000 3,967.50
3,967.50
68327 JAN21 BUILDING OFFICIAL, PLANS EXAMINER, AND BUILDING INSPECTOR SVCS04/16/2021
E 10-172-250-000-000 4,575.00
E 25-600-255-000-000 1,137.50
5,712.50
67754 FEB21 BUILDING OFFICIAL, PLANS EXAMINER, AND BUILDING INSPECTOR SVCS03/30/2021
E 10-172-250-000-000 7,432.50
7,432.50
65961 DEC20 PW PLAN CHECKING SVCS 01/18/2021
E 10-175-250-000-000 18,955.00
18,955.00
68581 MAR21 BUILDING OFFICIAL, PLANS EXAMINER, AND BUILDING INSPECTOR SVCS04/27/2021
E 10-450-245-000-000 400.00
400.00
400.00
78171 05/11/2021 INTERWEST CONSULTING GROUP 68639 MAR21 INTERIM PUBLIC WORKS DIRECTOR 04/29/2021
E 10-450-245-000-000 41.47
41.47
373.43
78170 05/11/2021 GOPHER PATROL 467958 PICO PARK GOPHER CONTROL SERVICES - APRIL04/16/2021
E 10-450-245-000-000 61.47
61.47
92224676 FY2020-21 PARK IRRIGATION SUPPLIES 04/28/2021
E 10-175-245-000-000 270.49
270.49
92226530 FY2020-21 PARK IRRIGATION SUPPLIES 05/05/2021
E 10-175-218-000-000 430.00
430.00
430.00
78169 05/11/2021 FRUIT GROWERS SUPPLY 92223632 COMMUNITY CLEAN UP SUPPLIES AND TREES 04/23/2021
78168 05/11/2021 FIRST LINEAGE SITE SVCS 2021-F1173 BATTERY REPLACEMENT FOR PRESSURE WASHER04/19/2021
C.4.b
Packet Pg. 91
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
65960
E 10-195-245-000-000 100.00
100.00
100.00
E 10-450-245-000-000 73.52
73.52
73.52
78176 05/11/2021 SO CAL LOCKSMITH 62424 KEY STUCK IN LIBRARY SIDE DOOR REPAIR 01/11/2021
E 10-140-255-000-000 253.51
253.51
253.51
78175 05/11/2021 SITEONE LANDSCAPE SUPPLY 108459967-001 IRRIGATION SUPPLIES 04/27/2021
E 10-195-245-000-000 640.00
640.00
2,725.00
78174 05/11/2021 PAY PLUS SOLUTIONS INC 25849 CALPERS MONTHLY CHARGES - MAY 05/01/2021
E 10-195-245-000-000 760.00
E 10-450-245-000-000 1,325.00
2,085.00
1880B APRIL 2021 ADDITIONAL OFFICE CLEANING DUE TO COVID05/03/2021
E 10-955-800-108-000 2,787.50
2,787.50
2,787.50
78173 05/11/2021 MORAN JANITORIAL SERVICES LLC 1880 APRIL 2021 JANITORIAL SERVICES 05/03/2021
78172 05/11/2021 KTUA 32915 MAR21 MICHIGAN STREET WALK-ABILITY STREET PLAN04/22/2021
E 16-900-255-000-000 212.50
E 25-600-255-000-000 585.00
2,520.00
44,740.00
E 10-172-250-100-000 2,990.00
2,990.00
NOV20 PW PLAN CHECK SVCS 01/18/2021
E 10-172-250-000-000 1,722.50
62590 JUL20 PW PLAN CHECK SVCS 09/03/2020
C.4.b
Packet Pg. 92
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
0153825042321
E 10-195-257-000-000 5,337.50
5,337.50
5,337.50
E 10-172-250-100-000 637.50
637.50
637.50
78182 05/14/2021 ACCO ENGINEERED SYSTEMS 727264 HVAC MAINTENANCE AND REPAIRS 05/06/2021
E 10-195-246-000-000 402.36
402.36
402.36
78181 05/11/2021 WILLDAN 002-24335 MAR21 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY04/07/2021
E 16-900-220-000-000 33.60
33.60
155.80
78180 05/11/2021 STEVEN WEISS 04302021 TEMPORARY AC UNIT FOR OVERHEATING SERVER ROOM04/30/2021
E 16-900-220-000-000 122.20
122.20
dsb20202043 APR21 CA STATE FEE FOR REG COST 05/01/2021
E 16-900-255-000-000 942.38
942.38
942.38
78179 05/11/2021 UNDERGROUND SERVICE ALERT 420210304 APR21 MONTHLY DATABASE MAINTENANCE FEES05/01/2021
89.99
214.97
78178 05/11/2021 TKE ENGINEERING INC 2020-581 ON-CALL ENGINEERING SERVICES-16945 GRAND TERRACE/VISTA GRANDE10/13/2020
E 10-190-238-000-000 124.98
124.98
SR CENTER INTERNET - HSD3 APR-MAY 04/23/2021
E 10-805-238-000-000 89.99
78177 05/11/2021 TIME WARNER CABLE 0228510042521 CITY HALL INTERNET - CITY HALL APR-MAY 04/25/2021
C.4.b
Packet Pg. 93
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 16-900-254-000-000 5,101.24
5,101.24
5,101.24
B 23-505-69-00 2,317.20
2,317.20
2,317.20
78187 05/14/2021 CLEAN STREET 99869CS APR21 STREET SWEEPING SERVICES 04/30/2021
E 10-808-235-000-000 426.51
2,486.58
2,486.58
78186 05/14/2021 CENTRAL PACIFIC PROPERTIES 04282021 CPP REFUNDING DEPOSIT FOR PRECISE GRADING INSPECTION04/28/2021
E 10-190-235-000-000 1,361.24
E 10-450-235-000-000 245.50
E 10-805-235-000-000 453.33
78185 05/14/2021 AT AND T MAY 2021 AT&T MAY 2021 AT&T 05/01/2021
E 10-450-246-000-000 MTRLS & SUPPLIES 6.00
E 65-425-272-000-000 SR BUS MAINT 225.00
4,985.92
4,985.92
E 10-175-245-000-000 COMMUNITY DAY TREES 1,603.10
E 10-195-246-000-000 MTRLS & SUPPLIES 71.22
E 10-450-245-000-000 PARK MAINT 830.63
E 10-140-220-000-000 SHREDDER 303.50
E 10-175-218-000-000 MTRLS & SUPPLIES 41.26
E 10-175-220-000-000 COMMUNITY DAY SUPPLIES 1,060.59
E 10-110-220-000-000 EMPLOYEE PLAQUES 211.08
E 10-120-220-000-000 SUBSCRIPTION 14.00
E 10-140-210-000-000 OFFICE SUPPLIES 619.54
E 10-185-250-000-000 90.00
90.00
90.00
78184 05/14/2021 ARROWHEAD CREDIT UNION APR 2021 VISA VISA CHARGES APR-MAY 2021 05/02/2021
78183 05/14/2021 ANIMAL EMERGENCY CLINIC 170032 SVCS FOR STRAY CAT FOUND IN PARKING LOT 05/09/2021
C.4.b
Packet Pg. 94
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 74-707-250-010-000 959.68
959.68
959.68
E 10-110-142-000-000 273.55
273.55
273.55
78191 05/14/2021 LYNN MERRILL HSIP-21-5 APR21 MT VERNON GUARD RAIL PROJECT 05/05/2021
19.52
712.56
78190 05/14/2021 WILLIAM HUSSEY MAY2021 BH HLTH REIMMAY 2021 HEALTH REIMBURSEMENT - BH 05/07/2021
32.30
9275203 PRESSURE WASHER SUPPLIES FOR EARTH DAY04/23/2021
E 10-175-218-000-000 19.52
153.88
9274462 CITY HALL SUPPLIES 04/13/2021
E 10-195-245-000-000 32.30
155.72
2274947 EARTH DAY SUPPLIES 04/20/2021
E 10-175-245-000-000 153.88
E 10-175-245-000-000 90.62
E 10-195-245-000-000 14.10
E 10-450-245-000-000 51.00
E 10-175-245-000-000 163.13
163.13
8274529 EARTH DAY, CITY HALL, AND PARK SUPPLIES 04/14/2021
E 10-195-245-000-000 188.01
188.01
8032746 EARTH DAY SUPPLIES 04/24/2021
E 10-450-245-000-000 8.16
8.16
8.16
78189 05/14/2021 HOME DEPOT CREDIT SERVICE 9274431 CITY HALL SUPPLIES 04/13/2021
78188 05/14/2021 FRUIT GROWERS SUPPLY 92226927 FY2020-21 PARK IRRIGATION SUPPLIES 05/06/2021
C.4.b
Packet Pg. 95
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 10-172-250-100-000 1,512.00
1,512.00
6,300.00
E 10-172-250-100-000 4,788.00
4,788.00
00416496 PLAN CHECK/ INSPECTION SVCS -10240 LA CADENA04/27/2021
E 10-190-235-000-000 190.05
190.05
190.05
78198 05/14/2021 WILLDAN 00416511 PLAN CHECK/ INSPECTION SVCS 22172 BARTON RD04/27/2021
B 23-510-18-00 138.30
138.30
138.30
78197 05/14/2021 VERIZON WIRELESS 9878366619 ALPR CARD LINE CHARGES MAR-APR 2021 04/23/2021
78196 05/14/2021 US MODULAR INC 05052021 USM REFUNDING DEPOSIT FOR BUILDING PLAN REVIEW05/05/2021
E 10-190-238-000-000 736.16
E 10-805-238-000-000 70.78
806.94
806.94
E 10-450-245-000-000 127.09
127.09
127.09
78195 05/14/2021 SO CA GAS COMPANY APR 2021 GAS SERVICEAPR 2021 GAS SERVICE 05/07/2021
183,999.00
183,999.00
78194 05/14/2021 SITEONE LANDSCAPE SUPPLY 108861621-0001 IRRIGATION SUPPLIES - PARKS 05/07/2021
E 10-410-255-000-000 5,658.31
E 10-410-256-000-000 170,057.40
E 14-411-256-000-000 8,283.29
E 10-190-210-000-000 142.19
142.19
142.19
78193 05/14/2021 SB COUNTY SHERIFF 20628 MAY 2021 LAW ENFORCEMENT SERVICES 05/04/2021
78192 05/14/2021 OFFICE DEPOT 169546406001 COPY PAPER 04/28/2021
C.4.b
Packet Pg. 96
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
B 23-250-10-00 374.94
374.94
374.94
E 10-450-245-000-000 7.47
7.47
26.52
78204 05/21/2021 G HAROLD DUFFEY 05132021 REIMB TO G. HAROLD DUFFEY FOR EXTRA MEDICAL FLEX DEDUCTIONS JAN-MAY 202105/13/2021
E 10-450-245-000-000 19.05
19.05
92228716 FY2020-21 PARK IRRIGATION SUPPLIES 05/13/2021
E 10-120-250-000-000 3,700.00
3,700.00
3,700.00
78203 05/21/2021 FRUIT GROWERS SUPPLY 92229831 FY2020-21 PARK IRRIGATION SUPPLIES 05/18/2021
E 26-601-255-000-000 80.00
3,995.00
3,995.00
78202 05/21/2021 FORRESTER RESEARCH INC FRUS236343 SUBSCRIPTION SERVICE TO THE FEEDBACK NOW PLATFORM04/13/2021
E 10-195-255-000-000 200.00
E 10-450-255-000-000 3,565.00
E 26-600-255-000-000 150.00
B 10-022-70-00 510.10
510.10
510.10
78201 05/21/2021 EZ SUNNYDAY LANDSCAPE 21881 MAY21 PARKS AND PARKWAY MAINTENANCE 05/17/2021
E 10-125-230-000-000 85.86
85.86
85.86
78200 05/21/2021 DENTAL HEALTH SERVICES 2073556 JUNE 2021 EMPLOYEE PAID DENTAL INSURANCE05/16/2021
78199 05/21/2021 CITY NEWSPAPER GROUP 34242 ORDINANCE NO. 334 - 2ND READING 05/13/2021
C.4.b
Packet Pg. 97
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 10-380-250-000-000 497.67
497.67
497.67
E 10-140-210-000-000 45.24
45.24
152.05
78211 05/21/2021 ON SITE COMPUTING 53009208 REPAIRS TO BLACKMAGIC ATEM TELEVISION STUDIO PRO HD04/13/2021
E 10-370-210-000-000 106.81
106.81
169782000001 OFFICE SUPPLIES 04/23/2021
E 10-120-210-000-000 842.63
842.63
4,715.47
78210 05/21/2021 OFFICE DEPOT 173027483001 FY 2020-21 OFFICE SUPPLIES 05/11/2021
E 10-120-210-000-000 3,872.84
3,872.84
INV-15778 GOVERNMENTJOBS.COM SUBSCRIPTION 9/18/20 - 9/17/2108/18/2020
E 10-125-250-000-000 4,587.72
4,587.72
4,587.72
78209 05/21/2021 GOVERNMENTJOBS COM INC NEOGOV INV-15694 PERFORMANCE EVALUATION SOFTWARE LICENSE 9/29/20-9/28/2108/20/2020
E 10-370-250-202-000 755.00
755.00
755.00
78208 05/21/2021 MUNICIPAL CODE CORPORATION 00356799 SUPPLEMENT PAGES FOR MUNICIPAL CODE 04/27/2021
E 10-120-265-000-000 6,170.00
6,170.00
6,170.00
78207 05/21/2021 MICHAEL BAKER INTERNATIONAL 1116322 APR21 CEQA AND ENVIRONMENTAL REVIEW AND ENTITLEMENT SUPPORT05/17/2021
E 10-450-245-000-000 400.00
400.00
400.00
78206 05/21/2021 LEAGUE OF CALIFORNIA CITIES 640681 2021 MEMBERSHIP DUES 01/01/2021
78205 05/21/2021 GOPHER PATROL 474246 PICO PARK GOPHER CONTROL SERVICES 05/14/2021
C.4.b
Packet Pg. 98
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 16-510-255-000-000 563.85
563.85
563.85
E 10-190-238-000-000 78.00
78.00
78.00
78217 05/21/2021 ST FRANCIS ELECTRIC 171033100 APR21 ROUTINE SIGNAL LIGHT MAINTENANCE 04/30/2021
E 10-450-245-000-000 5.98
5.98
5.98
78216 05/21/2021 SPARKLETTS 16179154 050821 MAY 2021 WATER FILTRATION SYSTEM RENTAL05/08/2021
E 26-605-238-000-000 45.31
6,225.41
6,225.41
78215 05/21/2021 SO CAL LOCKSMITH 49893 KEY REPLACEMENT FOR SNACK SHOP AT ROLLINS PARK05/18/2021
E 10-450-238-000-000 1,264.07
E 16-510-238-000-000 465.95
E 26-604-238-000-000 56.33
E 10-172-238-000-000 123.98
E 10-175-238-000-000 123.99
E 10-190-238-000-000 4,145.78
E 10-450-245-000-000 127.09
127.09
281.84
78214 05/21/2021 SO CA EDISON COMPANY APR 2021 EDISONAPR 2021 ENERGY USAGE 04/27/2021
E 10-450-245-000-000 154.75
154.75
108861621-001 IRRIGATION SUPPLIES 05/07/2021
E 10-370-210-000-000 32.32
181.63
181.63
78213 05/21/2021 SITEONE LANDSCAPE SUPPLY 109299796-001 IRRIGATION SUPPLIES 05/19/2021
E 10-140-210-000-000 74.65
E 10-172-210-000-000 37.33
E 10-185-210-000-000 37.33
78212 05/21/2021 PRINT PRO PLUS 79787 BUSINESS CARDS FOR VARIOUS EMPLOYEES 05/13/2021
C.4.b
Packet Pg. 99
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 10-160-250-100-000 4,422.00
4,422.00
60924 JAN 2021 LEGAL SERVICES - PUBLIC WORKS - ENGINEERING02/26/2021
E 10-160-250-000-000 4,707.50
4,707.50
60922 JAN 2021 LEGAL SERVICES - LITIGATION 02/26/2021
E 10-160-250-000-000 6,606.07
6,606.07
60923 JAN 2021 LEGAL SERVICES - PLANNING 02/26/2021
E 10-190-212-000-000 322.19
322.19
742.39
78223 05/28/2021 ALESHIRE AND WYNDER LLP 60921 JAN 2021 LEGAL SERVICES - GENERAL 02/26/2021
E 10-190-212-000-000 420.20
420.20
013298023 APR 2021 WORKCENTRE 5955 EXPENSE 05/01/2021
E 10-172-250-100-000 585.00
585.00
1,392.50
78222 05/21/2021 XEROX CORPORATION 013298024 APR 2021 W7970 PRINTER EXPENSE 05/01/2021
E 10-172-250-100-000 807.50
807.50
002-24449 APR21 PW SERVICES 05/05/2021
E 20-100-245-000-000 8,752.00
8,752.00
8,752.00
78221 05/21/2021 WILLDAN 002-24448 APR21 PLAN REVIEW SERVICES AND INSPECTIONS05/05/2021
E 10-190-250-000-000 1,250.00
1,250.00
1,250.00
78220 05/21/2021 WEST COAST ARBORISTS INC 172238 APR21 CITYWIDE TREE MAINTENANCE 04/30/2021
E 10-805-238-000-000 278.37
278.37
278.37
78219 05/21/2021 URBAN FUTURES INCORPORATED CD-2021-26 CONTINUING DISCLOSURE - TABS 2011A 05/11/2021
78218 05/21/2021 TIME WARNER CABLE 0007245050721 SR CTR CABLE INTERNET BLDG3 MAY-JUNE 05/07/2021
C.4.b
Packet Pg. 100
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 10-172-250-000-000 6,617.50
6,617.50
E 10-172-250-000-000 8,537.50
8,537.50
67752 FEB21 PW INSPECTIONS 03/30/2021
E 10-172-250-100-000 11,432.50
11,432.50
66945 JAN21 PW INSPECTIONS 02/26/2021
E 10-140-250-000-000 846.48
846.48
846.48
78225 05/28/2021 INTERWEST CONSULTING GROUP 64839 OCT20 PW INSPECTIONS 11/29/2020
E 10-160-250-000-000 14.00
14.00
19,006.07
78224 05/28/2021 HDL SOFTWARE LLC 6 APRIL BUSINESS LICENSE PROCESSING FEES 04/30/2021
E 10-160-250-100-000 20.50
20.50
60928 JAN 2021 LEGAL SERVICES - CITY REAL PROPERTY02/26/2021
E 10-160-250-100-000 41.00
41.00
60927 JAN 2021 LEGAL SERVICES - FRANCHISE-CABLE02/26/2021
E 10-160-250-000-000 95.00
95.00
60926 JAN 2021 LEGAL SERVICES - REFUSE 02/26/2021
E 32-200-250-000-000 184.50
184.50
60930 JAN 2021 LEGAL SERVICES - COVID-19 02/26/2021
E 10-160-250-000-000 205.00
205.00
60925 JAN 2021 LEGAL SERVICES - SUCCESSOR AGENCY02/26/2021
E 10-160-250-000-000 2,710.50
2,710.50
60929 JAN 2021 LEGAL SERVICES - LABOR NEGOTIATIONS02/26/2021
C.4.b
Packet Pg. 101
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 10-410-250-000-000 11,655.49
11,655.49
51,786.87
E 10-410-220-000-000 9,404.97
E 10-410-250-000-000 5,920.91
15,325.88
20551 JAN-MARCH 2021 Q3 SHERIFF OVERTIME - QUALITY OF LIFE05/15/2021
E 10-410-250-000-000 24,805.50
24,805.50
20549 JAN-MAR 2021 Q3 GAS & VEHICLE MAINT & SHERIFF OVERTIME05/15/2021
E 10-110-142-000-000 148.50
148.50
148.50
78230 05/28/2021 SB COUNTY SHERIFF 20550 JAN-MARCH 2021 Q3 SHERIFF OVERTIME 05/15/2021
E 10-380-250-000-000 6,364.00
6,364.00
6,364.00
78229 05/28/2021 SYLVIA ROBLES MAY 2021 SR MEDICAREMAY 2021 HEALTH REIMBURSEMENT FOR SR 05/25/2021
E 10-110-142-000-000 612.86
612.86
612.86
78228 05/28/2021 ON SITE COMPUTING 54001812 JUNE 2021 IT SERVICES 05/01/2021
E 10-195-257-000-000 280.00
280.00
870.50
78227 05/28/2021 DARCY MCNABOE JUNE2021 HEALTH REIMJUNE 2021 DM HEALTH REIMBURSEMENT 05/24/2021
E 10-195-257-000-000 590.50
590.50
24362 HVAC REPAIR SVCS AT CITY HALL AND FIRE STATION 2208/28/2020
E 10-172-250-100-000 1,468.75
1,468.75
33,246.25
78226 05/28/2021 LOMA LINDA HEAT AND A C INC 25138 HVAC REPAIR SVCS AT CITY HALL AND FIRE STATION 2204/30/2021
E 10-172-250-100-000 5,190.00
5,190.00
62968 AUG20 PW INSPECTIONS 09/17/2020
63882 SEPT20 PW INSPECTIONS 10/21/2020
C.4.b
Packet Pg. 102
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 10-190-238-000-000 193.59
E 10-805-238-000-000 45.61
239.20
239.20
4012021 05/03/2021 SPARKLETTS 9637116 040121 MAR 2021 BOTTLED WATER SERVICES FOR CH & SENIOR CENTER04/01/2021
E 10-190-238-000-000 78.10
E 10-805-238-000-000 39.32
117.42
117.42
6,333.85
6,333.85
3012021 05/03/2021 SPARKLETTS 9637116 030121 FEB 2021 BOTTLED WATER SERVICES FOR CH & SENIOR CENTER03/01/2021
E 26-601-238-000-000 61.65
E 26-602-238-000-000 85.36
E 26-603-238-000-000 14.23
E 10-450-238-000-000 14.71
E 16-510-238-000-000 6,082.02
E 26-600-238-000-000 75.88
E 10-450-245-000-000 960.00
960.00
960.00
2458780 05/25/2021 SO CA EDISON COMPANY APR2021 EDISON BAPR 2021 ENERGY USAGE 04/29/2021
E 16-900-229-000-000 228.38
228.38
228.38
78234 05/28/2021 WEST COAST ARBORISTS INC 171989 BOOM LIFT FOR LIGHT REPLACEMENT AT VETERANS PARK04/30/2021
E 10-190-238-000-000 109.18
109.18
109.18
78233 05/28/2021 TRAFFIC MANAGEMENT PRODUCTS 738992 STREET SIGNS ON FRANKLIN WAY 05/19/2021
E 10-450-245-000-000 432.83
432.83
432.83
78232 05/28/2021 TIME WARNER CABLE 0197046051621 CITY HALL CABLE - CITY HALL MAY-JUNE 2021 05/16/2021
78231 05/28/2021 SITEONE LANDSCAPE SUPPLY 109457490-001 IRRIGATION SUPPLIES 05/24/2021
C.4.b
Packet Pg. 103
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 5/31/2021
Check #Date
E 65-425-142-000-000 647.44
15,845.30
15,845.30
E 10-450-142-000-000 517.95
E 16-175-142-000-000 582.70
E 52-400-142-000-000 64.74
E 10-185-142-000-000 1,294.88
E 10-190-142-000-000 2,392.83
E 10-370-142-000-000 1,035.91
E 10-140-142-000-000 1,294.88
E 10-172-142-000-000 517.95
E 10-175-142-000-000 517.95
B 10-022-61-00 4,908.59
E 10-120-142-000-000 1,422.04
E 10-125-142-000-000 647.44
16433238 05/24/2021 CA PUB EMPLOYEES RETIRE SYSTEM 06012021 HPERS JUNE 2021 PERS HEALTH INSURANCE ACH 100185852706/01/2021
E 16-175-140-010-000 101.14
E 52-400-140-010-000 40.46
40,440.76
40,440.76
E 10-190-140-010-000 38,632.02
E 10-370-140-010-000 657.43
E 10-450-140-010-000 40.46
E 10-172-140-010-000 30.34
E 10-175-140-010-000 171.94
E 10-185-140-010-000 101.14
E 10-120-140-010-000 469.41
E 10-125-140-010-000 118.44
E 10-140-140-010-000 77.98
B 10-022-62-00 5,932.65
5,932.65
5,932.65
16417248 05/24/2021 CALPERS 16417248 MAY 2021 UNFUNDED ACCRUED LIABILITY 05/01/2021
16358549 05/24/2021 PUBLIC EMPLOYEES RETIREMENT PAYDTE 05062021 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 05/06/202105/06/2021
E 10-190-238-000-000 108.43
E 10-805-238-000-000 65.84
174.27
174.27
5012021 05/03/2021 SPARKLETTS 9637116 050121 APR 2021 BOTTLED WATER SERVICES FOR CH & SENIOR CENTER05/01/2021
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AGENDA REPORT
MEETING DATE: June 22, 2021 Council Item
TITLE: Resolution Adopting List of Projects Proposed to be Funded
by SB 1 in Fiscal Year 2021-2022
PRESENTED BY: Robert Eisenbeisz, Interim Public Works Director
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE ADOPTING A LIST OF
PROJECTS FOR FISCAL YEAR 2021-22 FUNDED BY SB
1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF
2017
2030 VISION STATEMENT:
This staff report supports Goal #1 "Ensure our Fiscal Viability" by identifying additional
revenue sources, and Goal #2 "Maintain Public Safety" by investing in improvements to
public infrastructure.
BACKGROUND:
On April 28, 2017, the Governor signed Senate Bill (SB) 1 (2017-2018, Beall) to
address deferred maintenance on the state highway system and on the local streets
and roads system. On November 1, 2017, the State Controller began depositing funding
into the newly created Road Maintenance and Rehabilitation Account (RMRA). This new
funding is apportioned by formula to eligible cities and counties for basic road
maintenance, rehabilitation, and critical safety projects on the local streets and roads
system.
SB 1 established requirements for the efficient use of public funds to maintain public
streets and roads. Therefore, in order to be eligible for RMRA funding, cities and
counties must provide basic annual project reporting to the California Transportation
Commission (CTC), including submittal of a list of projects each fiscal year proposed for
funding in a resolution adopted by the City Council.
DISCUSSION:
Through SB 1, cities are receiving additional gas tax revenue to address deferred
maintenance of local streets and road systems. The City of Grand Terrace is set to
receive an additional $238,700 in gas tax funding for Fiscal Year 2021-22, and
$230,000 or more in additional funding each following fiscal year.
There is a Maintenance of Effort requirement to receive RMRA funding. In accordance
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with Streets and Highways Code section 2036, the City must maintain its existing
commitment of local funds for street purposes to remain eligible for allocations of
RMRA-LSR funds. In order to receive these funds, each year the City must expend from
its General Fund for street purposes an amount not less than the annual average of
General Fund expenditures during fiscal years (FY) 2009-10, FY 2010-11, and FY
2011-12, as reported to the SCO, pursuant to Streets and Highways Code section 2151.
This amount has been determined to be $19,489 for the City of Grand Terrace.
As stated previously, each fiscal year cities must submit a list of projects adopted by the
City Council that is proposed for funding. On May 12, 2020, the City Council approved
the last update to the City’s SB 1 five-year Capital Improvement Plan.
This resolution is required for allocation of funding for next fiscal year. Therefore, staff is
recommending that Council adopt a resolution approving the Fiscal Year 2021-20 CIP
list of projects to be submitted to the CTC for RMRA funding.
FISCAL IMPACT:
The actual cost of the street improvements will come to City Council at the time of
award of contract. The SB 1 RMRA funding will provide about $238,700 in additional
funding for road maintenance and pavement rehabilitation projects in Fiscal Year 2021-
22.
ATTACHMENTS:
• RMRA Resolution 2021-22 (DOCX)
• Resolution Exhibit A (PDF)
APPROVALS:
Robert Eisenbeisz Completed 06/11/2021 9:22 AM
City Attorney Completed 06/15/2021 4:28 PM
Finance Completed 06/16/2021 9:32 AM
City Manager Completed 06/17/2021 8:33 PM
City Council Pending 06/22/2021 6:00 PM
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RESOLUTION NO._______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2021-22 FUNDED BY
SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017
(Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the
Governor in April 2017 to address the significant multi-modal transportation funding
shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will
ensure City of Grand Terrace residents are aware of the projects proposed for funding in
this community and which projects have been completed each fiscal year; and
WHEREAS, the City Council of the City of Grand Terrace must adopt by resolution a
list of projects proposed to receive fiscal year funding from the Road Maintenance and
Rehabilitation Account (RMRA), created by SB 1, which must include a description and the
location of each proposed project, a proposed schedule for the project’s completion, and the
estimated useful life of the improvement; and
WHEREAS, the City will receive an estimated $238,700 in RMRA funding in Fiscal
Year 2021-22 from SB 1; and
WHEREAS, this is the fourth year in which the City is receiving SB 1 funding and will
enable the City to continue essential road maintenance and rehabilitation projects, safety
improvements, repairing and replacing aging bridges, and increasing access and mobility
options for the traveling public that would not have otherwise been possible without SB 1;
and
WHEREAS, the City has undergone a robust public process to ensure public input
into our community’s transportation priorities/the project list; and
WHEREAS, the City used a Pavement Management System to develop the SB 1
project list to ensure revenues are being used on the most high-priority and cost-effective
projects that also meet the community’s priorities for transportation investment: and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate
numerous streets and add active transportation infrastructure throughout the City this year
and in future years; and
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WHEREAS, the 2018 California Statewide Local Streets and Roads Needs
Assessment found that the City’s streets and roads are in an “at-risk” condition and this
revenue will help to increase the overall quality of the road system and over the next
decade will bring City streets and roads into a “good” condition; and
WHEREAS, the SB 1 projects and overall investment in our local streets and roads
infrastructure with a focus on basic maintenance and safety, investing in complete streets
infrastructure, and using cutting-edge technology, materials and practices, will have
significant positive benefits statewide; and
WHEREAS, the City is committed to use the RMRA apportionments received and
report on them as required by statute and in accordance with the program guidelines
adopted by the California Transportation Commission.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The City Council finds that the above recitals are true and correct and,
accordingly, are incorporated herein as findings and made a material part of this Resolution.
SECTION 2. The list of proposed streets presented in Exhibit A is hereby approved,
adopted, and funded in-part or solely with fiscal year 2021-22 Road Maintenance and
Rehabilitation Account revenues.
SECTION 3. This Resolution shall go into full force and effect immediately.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the ___ day of ____ 2021.
________________________________
Darcy McNaboe
Mayor
ATTEST:
________________________________
Debra L. Thomas
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City Clerk
APPROVED AS TO FORM:
________________________________
Adrian R. Guerra
City Attorney
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Street From To Area PCI Est. Start Est. Finish Min Life (yrs)Max Life
VIVIENDA CT CDS VIVIENDA AVE 16,640.32 2/2022 6/2022 10 15
DE SOTO ST MIRADO AVE MOUNT VERNON AV 26,720.33 2/2022 6/2022 10 15
PICO ST MICHIGAN ST REED AVE 55,120.33 2/2022 6/2022 10 15
VAN BUREN ST WEST END MICHIGAN AVE 52,440.33 2/2022 6/2022 10 15
VAN BUREN ST REED AVE (S)MOUNT VERNON AV 56,920.33 2/2022 6/2022 10 15
VIVIENDA AVE VIVIENDA CT BARTON RD 20,256.33 2/2022 6/2022 10 15
FULMAR PL PASCAL AVE CDS 10,334.35 2/2022 6/2022 10 15
LA CADENA DRIVE LITTON AVE BARTON RD 217,792.64 2/2022 6/2022 10 15
456,222.09 SF
$3.00 /SF
$1,368,666
Additional Scope:
Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000
Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000
Restore Striping: Lump Sum for all streets on this list = $50,000
FY 2019-22 Year Grand Total = $1,638,666
ATTACHMENT A
Year 2021 - 2022 Pavement Rehabilitation (Grind and Overlay 2" Asphalt Concrete)
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AGENDA REPORT
MEETING DATE: June 22, 2021 Council Item
TITLE: 2021-2022 Landscape & Lighting Assessment District 89-1
Public Hearing and Adoption of Resolution Ordering the
Levy and Collection of Assessments Therefore and Approval
of Agreements with the County for the Collection Thereof
PRESENTED BY: Shanita Tillman,
RECOMMENDATION: 1) CONDUCT THE PUBLIC HEARING; AND
2) ADOPT A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF GRAND TERRACE APPROVING THE
ENGINEER’S ANNUAL LEVY REPORT FOR, AND
CONFIRMING THE DIAGRAM AND ASSESSMENT AND
ORDERING THE LEVY AND COLLECTION OF
ASSESSMENTS WITHIN, THE CITY OF GRAND
TERRACE LANDSCAPING AND STREET LIGHTING
DISTRICT NO. 89-1, FISCAL YEAR 2021-2022
3) Approve the “AUDITOR-
CONTROLLER/TREASURER/TAX COLLECTOR
AGREEMENT FOR COLLECTION OF SPECIAL TAXES,
FEES, AND ASSESSMENTS FISCAL YEAR 2021-22” for
the City and “the AUDITOR-
CONTROLLER/TREASURER/TAX COLLECTOR
AGREEMENT FOR COLLECTION OF SPECIAL TAXES,
FEES, AND ASSESSMENTS FISCAL YEAR 2021-22” for
the District and authorize the Mayor to sign thereof
subject to City Attorney approval as to form
2030 VISION STATEMENT:
This staff report supports Goal #1, "Ensuring Fiscal Viability" by ensuring proper cost
recovery for services.
BACKGROUND:
In 1989, the City Council required developers of Tract 13364 to form Assessment
District 89-1 for the purpose of maintaining the landscaping and lighting serving the
project, as required by the conditions of approval. Subsequently, two other
developments were required to be included, through annexation, into Assessment
District 89-1. The developments (Tracts 14264 and 14471) were annexed into
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Assessment District 89-1 as Annexation No. 1.
To ensure all future developments were sustainable, Staff recommended that all future
developments be annexed into Assessment District 89-1. Therefore, the following
amendments occurred (note that each annexation may contain more than one
tract/zone):
A. Greenbriar on Mt. Vernon Avenue (Tract 17766) was annexed into
Assessment District 89-1 in 2016 as Annexation No. 2.
B. Aegis Builders development on Pico Street (Tract 18793) was annexed
into Assessment District 89-1 in 2016 as Annexation No. 3.
C. Crestwood Development Project on Jaden Court (Tract 18071) was
annexed into Assessment District 89-1 as Annexation No. 4 in 2018
D. Aegis-Van Buren Housing development on Tesoro Court/ Van Buren
(Tract 18604) was annexed into Assessment District 89-1 as Annexation
No. 5, in 2019.
Each of the seven tracts comprises the boundaries of a zone in the Assessment District.
The Assessment District has seven zones total with established assessments approved
by Council and included in the Engineer’s Report.
At the City Council meeting on May 25, 2021, the City Council adopted a Resolution
ordering the preparation of plans, specification, cost estimates, diagrams, engineer’s
report, and preliminary approval thereof for Landscape and Lighting District No. 89-1.
DISCUSSION:
This agenda item is for the purpose of conducting the public hearing and adoption of a
Resolution for the annual assessment levy for maintenance of the landscaping and
lighting benefiting the property owners within the tracts of the Assessment District.
Staff reviewed the expenditures for Fiscal Year 2020-2021. Based on the Engineer
Report's estimate, the cost of operations and maintenance for the seven Zones in Fiscal
Year 2021-2022 will differ from the cost of last year. Based upon the analysis, the
assessment amount will increase to a combined total of $57,324.40 for Fiscal Year
2021-2022.
Servicing and administering the City’s landscape maintenance program shall be
according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division
15, of the Street and Highways Code of the State of California. The Proceedings will be
conducted under the Landscaping and Lighting Act of 1972, Part 2, Division 15,
Sections 22500 through 22679 of the Streets and Highways Code of the State of
California.
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Also attached to this report are the “Auditor-Controller/Treasurer/Tax Collector
Agreement for Collection of Special Taxes, Fees, and Assessments Fiscal Year 2021-
22” for the City and the “Auditor-Controller/Treasurer/Tax Collector Agreement for
Collection of Special Taxes, Fees, and Assessments Fiscal Year 2021-22” for the
District. Both of these agreements need to be entered into in order for the County to
collect the levy on behalf of the District/City.
FISCAL IMPACT:
The Engineer's Report has estimated the fiscal impact will be $57,324.40 to maintain
the Assessment District. Most of this amount will be reimbursed to the City through the
levy which is collected along with property taxes by the County of San Bernardino for
each parcel; however, there is an expected shortfall of $3,717.92. This is due to the
inability to increase the levy amount for Zone 1 without the approval of the owners
through a Proposition 218 process. The shortfall amount of $3,717.92 will be an impact
to the General Fund in FY 2021-2022.
ATTACHMENTS:
• I. Public Hearing Instruction Sheet (DOCX)
• II. FY21-22 Engineer's Report (PDF)
• III. Tract Maps Zone 1-7 (PDF)
• IV. Resolution - Levy of Assessments (DOCX)
• FY 2021-22 Special Assessments - City Agreement (PDF)
• FY 2021-22 Special Assessments - District Agreement (PDF)
APPROVALS:
Shanita Tillman Completed 06/09/2021 12:24 PM
City Attorney Completed 06/15/2021 4:47 PM
Finance Completed 06/16/2021 9:58 AM
City Manager Completed 06/17/2021 8:37 PM
City Council Pending 06/22/2021 6:00 PM
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INSTRUCTION SHEET – PUBLIC HEARING
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
PUBLIC HEARING
MAJORITY PROTEST: Any interested person may file a written protest with the
City Clerk, stating the grounds for their objection. Said protest shall contain a description
of the property sufficient to identified said property. All interested persons shall be
afforded the opportunity to be heard at the Public Hearing. If written protests submitted,
and not withdrawn, constitutes in excess of fifty (50%) percent of the total value of the
assessment, the proceedings must be abandoned.
ASSESSMENT ROLL
If there are to be no changes or modifications in the individual assessment
amounts, then the assessment roll as previously prepared should be confirmed. A copy
of the confirmed assessments should be filed in the Office of the City Engineer, with a
duplicate copy on file in the office of the City Clerk and open for public inspection.
RESOLUTION CONFIRMING ASSESSMENT
The adoption of this Resolution constitutes the levy of the special assessment for
the fiscal year so referred to in the assessment.
COUNTY AUDITOR
Immediately after the adoption of the Resolution Confirming the Diagram and the
Assessment, and no later than August 10, 2021, the Clerk shall file a copy of the
assessment diagram and the assessment, or a certified copy thereof, with the County
Auditor. I would recommend that together with a copy of the diagram and assessment, a
certified copy of the Resolution Confirming the Assessment be forwarded also.
FISCAL YEAR
The Assessment, as levied for these proceedings, will relate to the fiscal year
commencing July 1, 2021, and ending June 30, 2022. Note that an annual updating of
the proceedings will be required for each subsequent fiscal year to accomplish the levy
for the ensuing fiscal year.
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FUTURE PROCEEDINGS
Be advised that it is necessary, each year, to update the Engineer’s Report and
approve said Report for the ensuing fiscal year.
CHANGES AND MODIFICAITONS AT HEARING
During the course of the Public Hearing, or upon the conclusion of said hearing,
the legislative body may order changes in the improvements, the boundaries of the
District, or any zones thereof. The legislative body may, without further notice, order the
exclusion of territory from the district, but no property shall be added to said District except
upon the following terms and conditions:
a. Upon written request by a property owner for the inclusion of his property;
b. Upon the legislative body declaring its intention to add additional property and
directing that mailed notice be given to the property owners within the proposed
annexed.
I would recommend that if any changes are to be considered, the matter be
continued so that the proper documentation can be drafted.
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City of Grand Terrace
Landscaping and Lighting
Assessment District No. 89-1
2021/2022 ENGINEER’S REPORT
Intent Meeting: May 25, 2021
Public Hearing: June 22, 2021
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
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ENGINEER'S REPORT AFFIDAVIT
Establishment of Annual Assessments for the:
Landscaping and Lighting Assessment District No. 89-1
City of Grand Terrace,
County of San Bernardino, State of California
This Report describes the improvements, budgets, parcels and assessments to be levied
for Fiscal Year 2021/2022. Reference is hereby made to the San Bernardino County
Assessor’s maps for a detailed description of the lines and dimensions of the parcels within
the District. The undersigned respectfully submits the enclosed Report as directed by the
City Council.
Dated this ____________ day of ______________, 2021.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Grand Terrace
By: ________________________________
Chonney Gano, Project Manager
District Administration Services
By: ________________________________
Tyrone Peter
P. E. # C 81888
E.6.b
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TABLE OF CONTENTS
INTRODUCTION ............................................................................................................. 1
Section I. PLANS AND SPECIFICATIONS ................................................................ 3
Improvements Authorized by the 1972 Act .............................................................. 3
District Plans and Specifications .............................................................................. 4
Section II. METHOD OF APPORTIONMENT ............................................................... 8
Proposition 218 Benefit Analysis ............................................................................. 9
Benefit Analysis ......................................................................................................... 9
Assessment Methodology ....................................................................................... 11
Assessment Range Formula ................................................................................... 11
Section III. ESTIMATE OF IMPROVEMENT COSTS .................................................. 13
Section IV. ASSESSMENT DIAGRAMS ..................................................................... 21
Section V. ASSESSMENT ROLL ............................................................................... 28
E.6.b
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2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 1
INTRODUCTION
The City Council of the City of Grand Terrace (the “City”) adopted its General Plan with
various elements to provide guidelines for orderly development within the community.
The City Council further adopted ordinances and regulations governing the
development of land providing for the installation and construction of certain
landscaping, lighting and appurtenant facilities to enhance the quality of life and to
benefit the value of property.
The requirement for the construction and installation of landscaping, lighting and
appurtenant facilities is a condition of approval for development and is a requirement of
issuance of a permit for the construction of any residential, commercial, industrial and
planned unit development. The installation of landscaping and lighting systems and the
construction of the necessary appurtenant facilities is the responsibility of the property
owner/applicant, as conditions of approval of a development application. The City may
cause the installation by property owners directly, or accept financial arrangements for
installation of these facilities. The cost of servicing, operation, maintenance, repair and
replacement of the landscaping, lighting and appurtenant facilities in turn becomes the
responsibility of the benefitting properties.
The owners/applicants petitioned for formation of the Landscaping Lighting Assessment
District and/or annexation. These have been completed, and will increase the City’s
obligation for maintenance and servicing.
The City of Grand Terrace is administering a lighting system for the benefit of all parcels
of land within the City. The lighting benefit is directly related to public safety and
property protection. These benefits have been studied widely, locally, regionally and
nationally.
The City formed Landscaping and Lighting Assessment District 89-1 (the “District”) in
1989 and subsequently annexed other parcels as Annexation No. 1, Annexation No. 2
Annexation No. 3, Annexation No. 4, and Annexation No. 5 to said District to ensure a
fair and equitable levying of the necessary costs of servicing and maintenance of the
respective facilities, which in turn will enhance the value of each and every parcel in the
District directly and collectively.
The boundaries of the District, which include Annexations 1, 2, 3, 4, and 5 are the
boundaries of Zone 1 - Tract 13364 filed in Map Book 203, Pages 89 through 92,
Records of San Bernardino County (the “County”). The boundaries of Zone 2 - Tract
14264 and Zone 3 – Tract 14471 filed in Map Book 242, Pages 17 and 18, Zone 4 –
Tract 17766 filed in Map Book 237, Pages 41 and 42, and Zone 5 – Tract 18793 filed in
Map Book 115, Pages 81-82. The boundaries of Zone 6 – Tract 18071 and Zone 7 –
18604 filed in Map Book 1178 Page 18 and Map Book 1167 Page 34, respectively, of
the County.
Servicing and administration of the City’s landscape maintenance program shall be
according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division
E.6.b
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2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 2
15 of the Streets and Highways Code of the State of California (the “1972 Act”).
Payment for the assessment for each parcel will be made in the same manner and at
the same time as payments are made for property taxes for each property.
The proceedings will be conducted under the 1972 Act Sections 22500 through 22679.
This Engineer’s Report (the “Report”) is presented for the purpose of levy of annual
assessment to the above described properties for the purpose of maintaining the
lighting and landscaping during the Fiscal Year 2021/2022.
This Report contains the necessary data required to conduct the proceedings and is
submitted to the Clerk of the City for filing.
The word “parcel,” for the purposes of this Report, refers to an individual property
assigned its own Assessor’s Parcel Number (“APN”) by the San Bernardino County (the
“County”) Assessor’s Office. The County Auditor/Controller uses Assessor’s Parcel
Numbers and a dedicated fund number established for the District to identify properties
to be assessed on the tax roll and the allocation of the funds collected.
This Report consists of the following sections:
Section I
Plans and Specifications: Description of the District's improvements are filed herewith
and made a part hereof. Said plans and specifications are on file in the Office of the
City Clerk.
Section II
Method of Apportionment: A discussion of the general and special benefits
associated with the overall landscaping street lighting improvements provided within the
District (Proposition 218 Benefit Analysis). This section also includes a determination of
the proportional costs of the special benefits and a separation of costs considered to be
of general benefit (and therefore not assessed). This section of the Report also outlines
the method of calculating each property’s proportional special benefit.
Section III
Estimate of Improvement Costs: An estimate of the cost of the proposed
improvements, including incidental costs and expenses in connection therewith, is as
set forth on the lists thereof, attached hereto, and are on file in the Office of the City
Clerk.
E.6.b
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Section IV
Assessment Diagrams: A diagram showing the boundaries of the District is provided
in this Report and includes all parcels that receive special benefits from the
improvements. Parcel identification, the lines and dimensions of each lot, parcel and
subdivision of land within the District, are inclusive of all parcels as shown on the
County Assessor's Parcel Maps as they existed at the time this Report was prepared
and shall include all subsequent subdivisions, lot-line adjustments or parcel changes
therein. Reference is hereby made to the County Assessor’s maps for a detailed
description of the lines and dimensions of each lot and parcel of land within the District.
Section V
Assessment Roll: A listing of the proposed assessment amount for each parcel within
the District. The proposed assessment amount for each parcel is based on the parcel’s
calculated proportional special benefit as outlined in the method of apportionment and
proposed assessment rate established in the District Budget. These assessment
amounts represent the assessments proposed to be levied and collected on the County
Tax Rolls for Fiscal Year 2021/2022.
Section I. PLANS AND SPECIFICATIONS
Improvements Authorized by the 1972 Act
As applicable or may be applicable to this District, the 1972 Act defines improvements
to mean one or any combination of the following:
• The installation or planting of landscaping.
• The installation or construction of statuary, fountains, and other
ornamental structures and facilities.
• The installation or construction of public lighting facilities.
• The installation or construction of any facilities which are appurtenant to
any of the foregoing or which are necessary or convenient for the
maintenance or servicing thereof, including, but not limited to, grading,
clearing, removal of debris, the installation or construction of curbs,
gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or
electrical facilities.
• The maintenance or servicing, or both, of any of the foregoing.
• The acquisition of any existing improvement otherwise authorized
pursuant to this section.
E.6.b
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Incidental expenses associated with the improvements including, but not limited to:
• The cost of preparation of the report, including plans, specifications,
estimates, diagram, and assessment;
• The costs of printing, advertising, and the publishing, posting and mailing
of notices;
• Compensation payable to the County for collection of assessments;
• Compensation of any engineer or attorney employed to render services;
• Any other expenses incidental to the construction, installation, or
maintenance and servicing of the improvements;
• Any expenses incidental to the issuance of bonds or notes pursuant to
Section 22662.5.
• Costs associated with any elections held for the approval of a new or
increased assessment.
The 1972 Act defines "maintain" or "maintenance" to mean furnishing of services and
materials for the ordinary and usual maintenance, operation, and servicing of any
improvement, including:
• Repair, removal, or replacement of all or any part of any improvement.
• Providing for the life, growth, health, and beauty of landscaping, including
cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
• The removal of trimmings, rubbish, debris, and other solid waste.
• The cleaning, sandblasting, and painting of walls and other improvements
to remove or cover graffiti.
District Plans and Specifications
The District provides the necessary funding source for the annual maintenance,
operation and servicing of the improvements that have been constructed and installed
for the benefit of properties within the District.
Landscaping and appurtenant facilities generally include trees, shrubs, plants, turf,
irrigation systems, and necessary appurtenances including curbs, hardscape,
monumentations, fencing located in public right-of-ways, medians, parkways, and/or
easements adjacent to public right-of-ways, in and along public thoroughfares and
certain designated primary and secondary arterials.
Lighting and appurtenant facilities includes poles, lighting fixtures, conduits and the
E.6.b
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necessary equipment to maintain, operate and replace a lighting system at designated
intersections, in medians, parkways and adjacent to certain public facilities in and along
certain streets, right-of-ways and designated lots.
The installation of planting, landscaping, irrigation systems, lighting and the construction
of appurtenant facilities to be operated, serviced and maintained, is more specifically
described herein whereas, the landscaping and lighting facilities have been or will be
provided by developers as a condition of subdivision of land, on part of the Conditional
Use review and approval process.
A. ZONES OF BENEFIT
In an effort to ensure an appropriate allocation of the estimated annual cost to provide
the District improvements based on proportional special benefits, this District is
established with benefit zones (“Zones”) as authorized pursuant to Chapter 1 Article 4,
Section 22574 of the 1972 Act:
“The diagram and assessment may classify various areas within an assessment
district into different zones where, by reason of variations in the nature, location, and
extent of the improvements, the various areas will receive differing degrees of
benefit from the improvements. A zone shall consist of all territory which will receive
substantially the same degree of benefit from the improvements.”
The parcels, lots, subdivisions and developments within the District are identified and
grouped into one of seven (7) Zones. Each Zone reflects the landscape improvements
associated with the development of properties in that Zone, in order to fairly and
equitably apportion the net cost of providing those improvements to the properties that
receive special benefits from the service and activities associated with those
improvements. All of the parcels in the District are identified as single-family residential
properties within three residential developments. These residential developments have
been grouped into seven different Zones that reflects each specific budget and
improvements for that particular Zone. By establishing and utilizing a Zone structure,
similar properties with similar types of improvements will be assessed a proportional
amount for the services and activities provided by the District within each respective
Zone.
The improvements are the operation, maintenance and servicing of landscaping,
lighting and appurtenant facilities described as follows:
Zone 1 - Tract 13364
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
E.6.b
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(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
District. A total of 5 street lights are included in the boundaries of this
development.
Zone 2 - Tract 14264
(a) Lighting
Poles, fixtures, bulbs, conduits, equipment, posts, pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
District. A total of 7 street lights are included in the boundaries of this
development.
Zone 3 - Tract 14471
(a) Landscaping
Landscaping, planting shrubbery, trees, and vines with Lot “A” of said
Tract 14471, along with irrigation system for the improvements within Lot
“A”.
(b) Lighting
Poles, fixtures, conduits, equipment, posts, pedestals, metering devices
and appurtenant facilities as required to provide lighting in public right-of-
ways and easements within the boundaries of the District. A total of 6
street lights are maintained within the boundaries of this development.
Zone 4 – Tract 17766
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
E.6.b
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District. A total of 1 street light is included in the boundaries of this
development.
Zone 5 – Tract 18793
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
District. A total of 5 street lights are included in the boundaries of this
development.
Zone 6 – Tract 18071
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
Additionally,, the District will include the maintenance of a water quality
basin, designed for storm water runoff purposes.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
District. A total of 4 street lights are included in the boundaries of this
development.
E.6.b
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Zone 7 – Tract 18604
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
Additionally, the District will include graffiti removal on the block wall along
the east side of the Gage Canal within the western boundary of the tract,
streetlights, and street trees along Tesoro Court and Van Buren Street.
Lot: B” of said tract is designated as a retention basin and will be
maintained as a dual-purpose basin, for retaining water and for a small
playground.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
District. A total of 3 street lights are included in the boundaries of this
development.
Section II. METHOD OF APPORTIONMENT
The 1972 Act permits the establishment of assessment districts by agencies for the
purpose of providing certain public improvements, including the acquisition,
construction, installation, and servicing of street lighting improvements and related
facilities. The 1972 Act requires that the cost of these improvements be levied according
to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among all
assessable lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the improvements.”
The formulas used for calculating assessments reflect the composition of parcels within
the District (which are all residential properties) and the improvements and activities to
be provided, and have been designed to fairly apportion costs based on a determination
of the proportional special benefits to each parcel within each Zone, consistent with the
requirements of the 1972 Act and the provisions of Proposition 218 and Article XIII D of
the California Constitution (“Article XIID”). For each Zone within the District, each parcel
represents one (1) Equivalent Benefit Unit (“EBU”).
The following formula is used to arrive at the levy amount for each parcel within
E.6.b
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2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 9
each Zone:
Levy per EBU (rate) x Parcel’s EBU = Parcel Levy Amount
Proposition 218 Benefit Analysis
The costs of the proposed improvements for Fiscal Year 2021/2022 have been
identified and allocated to properties within the District based on special benefit. The
improvements provided by this District and for which properties are assessed are public
street lighting and landscaping improvements. These improvements generally were
installed in connection with the development of the properties within the District. Article
XIIID Section 2(d) defines District as follows:
“District means an area determined by an agency to contain all parcels which will
receive a special benefit from a proposed public improvement or property-related
service”;
Article XIIID Section 2(i) defines Special benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits
conferred on real property located in the district or to the public at large. General
enhancement of property value does not constitute “special benefit.”
Article XIIID Section 4(a) defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will
have a special benefit conferred upon them and upon which an assessment will be
imposed. The proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entirety of the capital cost of a public improvement, the
maintenance and operation expenses of a public improvement, or the cost of the
property related service being provided. No assessment shall be imposed on any parcel
which exceeds the reasonable cost of the proportional special benefit conferred on that
parcel.”
Benefit Analysis
Special Benefit
The special benefits properties within the District will receive from the proposed
improvements include, but are not limited to:
• Improved aesthetic appeal of nearby properties providing a positive
representation of the area and properties.
• Enhanced adaptation of adequate green space, trees, and amenities
Total Balance to Levy = Levy per EBU
Total EBU
E.6.b
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within the urban environment.
• Increased sense of pride in ownership of properties within the District
resulting from their association with well-maintained improvements.
• Enhanced quality of life and working environment within the area that is
promoted by well-maintained landscaped areas and amenities.
• Reduced criminal activity and property-related crimes (especially
vandalism) against properties in the District through well-maintained
surroundings and amenities within public areas.
• Increased social opportunities and leisure activities for customer’s
residents and families, provided by a well-maintained neighborhood
destination place for relaxation, socializing, and entertainment that is
within easy walking distance.
• Enhanced environmental quality of the parcels by moderating
temperatures, providing oxygenation and attenuating noise.
The preceding special benefits contribute to the overall aesthetic value and desirability
of each of the assessed parcels within the District and thereby provide a special
enhancement to these properties. Furthermore, it has been determined that the lack of
funding to properly service and maintain the improvements would ultimately result in the
deterioration of the improvements and facilities, which in turn could negatively impact
the properties within the District. As such, the annual costs of ensuring the ongoing
maintenance and operation of these improvements are considered a distinct and special
benefit to the properties within the District and are therefore considered the financial
obligation of those properties. The cost of any improvement or portion thereof that is
considered to be of general benefit shall not be included as part of the special benefit
assessments allocated to properties within the District.
General Benefit
In the absence of a special funding District, the City would typically provide only weed
abatement and erosion control services for landscaped areas. The cost to provide this
baseline level of service is approximately $0.01 per square foot for landscape areas that
require maintenance. Zone 1 – Tract 13364 has approximately 29,100 square feet of
landscape space, Zone 2 – Tract 14264 has no landscaping area that the City maintains
and Zone 3 – Tract 14471 has approximately 9,045 square feet of landscape space,
Zone 4 – Tract 17766 has approximately 3,856 square feet of landscaped space, Zone
5 – Tract 18793 has approximately 4,668 square feet of landscaped space, Zone 6 –
Tract 18071 has approximately 61,750 square feet of landscaped space, Zone 7 – Tract
18604 has approximately 3,239 square feet of landscaped space. The proposed
budgets for Fiscal Year 2021/2022 show the general benefit amount which will be
deducted from the cost of maintenance to arrive at a net special benefit assessment
rate.
E.6.b
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Assessment Methodology
This District was formed to establish and provide for the improvements that enhance the
presentation of the surrounding properties and developments. These improvements will
directly benefit the parcels to be assessed within the District. The assessments and
method of apportionment is based on the premise that the assessments will be used to
construct and install landscape and lighting improvements within the existing District as
well as provide for the annual maintenance of those improvements, and the assessment
revenues generated by District will be used solely for such purposes.
The costs of the proposed improvements have been identified and allocated to
properties within the District based on special benefit. The improvements to be provided
by this District and for which properties will be assessed have been identified as an
essential component and local amenity that provides a direct reflection and extension of
the properties within the District which the property owners and residents have
expressed a high level of support.
The method of apportionment (method of assessment) set forth in the Report is based
on the premise that each assessed property receives special benefits from the
landscape and lighting improvements within the District, and the assessment obligation
for each parcel reflects that parcel’s proportional special benefits as compared to other
properties that receive special benefits.
To identify and determine the proportional special benefit to each parcel within the
District, it is necessary to consider the entire scope of the improvements provided as
well as the properties that benefit from those improvements. The improvements and the
associated costs described in this Report, have been carefully reviewed and have been
identified and allocated based on a benefit rationale and calculations that proportionally
allocate the net cost of only those improvements determined to be of special benefit to
properties within the District.
Assessment Range Formula
Any new or increased assessment requires certain noticing and meeting requirements
by law. Prior to the passage of Proposition 218 (California Constitution Articles XIIIC
and XIIID), legislative changes in the Brown Act defined a "new or increased
assessment" to exclude certain conditions. These conditions included "any assessment
that does not exceed an assessment formula or range of assessments previously
adopted by the agency or approved by the voters in the area where the assessment is
imposed." This definition and conditions were later confirmed through Senate Bill 919
(the Proposition 218 implementing legislation).
The purpose of establishing an assessment range formula is to provide for reasonable
increases and inflationary adjustment to annual assessments without requiring costly
noticing and mailing procedures, which could add to the District costs and assessments.
As part of the District formation, balloting of property owners is required pursuant to the
E.6.b
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Article XIIID Section 4. The property owner ballots include an Assessment to be
approved, as well as the approval of an assessment range formula.
The assessment range formula for District assessments may be applied to future
assessments within the District commencing with Fiscal Year 2018/2019 for Zone 4 –
Tract 17766 and Zone 5 – Tract 18793, Fiscal Year 2019/2020 for Zone 6 – Tract 18071
and Fiscal Year 2020/2021 for Zone 7. Zone 1 – Tract 13364, Zone 2 – Tract 14264
and Zone 3 14471 does not have an increase in assessments. The following describes
the assessment range formula:
The Maximum Assessment is equal to the initial Assessment approved by property
owners adjusted annually by the percentage increase of the Local Consumer Price
Index (“CPI”) plus two percent (2%). As of January 2018, the Bureau of Labor Statistics
(the “BLS”) split the Los Angeles-Riverside-Orange County Area for all Urban
Consumers to Los Angeles-Long Beach-Anaheim area and Riverside-San Bernardino-
Ontario Area. Each fiscal year, the Maximum Assessment will be recalculated, and a
new Maximum Assessment established. Currently, the District uses the Annual
Riverside-San Bernardino-Ontario CPI index to compute the CPI difference each year.
For Fiscal Year 2021/2022, the percentage difference is 1.8600%. Therefore, the
Maximum Assessment will increase by 3.8600%.
The Maximum Assessment is adjusted annually and is calculated independent of the
annual budgets and proposed assessments established for each Zone of the District.
Any proposed annual assessment (rate per EBU) less than or equal to this Maximum
Assessment (for each Zone) is not considered an increased assessment, even if the
proposed assessment is much greater than the assessment applied in the prior fiscal
year.
E.6.b
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Section III. ESTIMATE OF IMPROVEMENT COSTS
In accordance with Streets and Highways Code Section 22660(a), the City Council has
determined that the estimated cost of certain proposed improvements, described in
Section 22525, subdivisions (a) through (d), are greater than can conveniently be raised
from a single assessment, and, as a result, shall be collected in installments and held in
a reserve account. In particular, Zone 1, Zone 3, Zone 4, Zone 5, Zone 6, and Zone 7
requires trimming and pruning landscaping services that are proposed to be performed
every five years. The proposed assessment includes a budgeted amount for trimming
and pruning to collect for these services.
The following outlines the budget to fund the District improvements based on the
improvements to be maintained and the associated incidental expenses for Fiscal Year
2021/2022, resulting in the proportional assessments calculated for each parcel that will
be applied to the County Tax Rolls for Fiscal Year 2021/2022. The cost of maintaining
improvements for Fiscal Year 2021/2022 are summarized as follows:
E.6.b
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2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 14
Zone 1 Tract 13364 – Canal
Budget Item Fiscal Year 2021/22
Current Assessment
Energy Costs – Street Lighting $597.60
Water Supply 2,716.32
Trimming and Removal* 1,102.00
Contract Maintenance 2,080.00
Legal 600.00
Engineering 600.00
Administrative Cost 1,000.00
Pruning Cycle Maintenance** 302.00
Annual Costs Total $8,997.92
General Benefit - Collection/(Contribution)
($291.00)
General Fund - Collection/(Contribution)
($3,060.32)
Balance to Levy $5,646.60
Assessment per Parcel $282.3300
Max Assessment per Parcel $282.3300
Number of Parcels (EBU) 20
* Trimming and removal was a onetime service and the cost will be spread over the next five years.
**Pruning services are performed every five years; the total cost of these services are spread over five years.
E.6.b
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2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 15
Zone 2 Tract 14264 – Forrest City Phase II
Budget Item Fiscal Year 2021/22
Current Assessment
Energy Costs – Street Lighting $697.00
Legal 600.00
Engineering 600.00
Administrative Cost 176.24
Annual Costs Total $2,073.24
General Benefit -
Collection/(Contribution)* $0.00
General Fund - Collection/(Contribution)
($657.60)
Balance to Levy $1,415.64
Assessment per Parcel $1,415.6400
Max Assessment per Parcel $1,415.6400
Number of Parcels (EBU) 1
*Parcels under zone 2 receive no general benefit, because there is no landscaping.
E.6.b
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Zone 3 Tract 14471 – Oriole
Budget Item Fiscal Year 2021/22
Current Assessment
Energy Costs – Street Lighting $498.00
Water Supply 488.41
Capital Reserve/Replacement Parts 371.16
Contract Maintenance 1,040.00
Legal 600.00
Engineering 600.00
Administrative Cost 1,296.03
Pruning Cycle Maintenance* 466.00
Annual Costs Total $5,359.60
General Benefit - Collection/(Contribution) ($90.45)
General Fund - Collection/(Contribution) $0.00
Balance to Levy $5,269.15
Assessment per Parcel $309.9500
Max Assessment per Parcel $309.9500
Number of Parcels (EBU) 17
* Pruning services are performed every five years, the total cost of these services will be spread over five years.
* Total may not foot due to rounding.
E.6.b
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Zone 4 Tract 17766 – Greenbriar
Budget Item Fiscal Year 2021/22
Current Assessment
Energy Costs – Street Lighting $120.00
Electrical Use for Irrigation 120.00
Water Supply 480.00
Trimming and Removal 640.00
Capital Reserve/Replacement Parts 5,369.25
Contract Maintenance 1,388.00
Legal 600.00
Engineering 600.00
Auditor Controller Charges 20.00
Administrative Cost 600.00
Annual Costs Total $9,937.25
General Benefit - Collection/(Contribution)
($38.56)
HOA - Collection/(Contribution)
($3,839.44)
General Fund - Collection/(Contribution) $0.00
Balance to Levy $6,059.25
Assessment per Parcel $173.1200
Max Assessment per Parcel $173.1215
Number of Parcels (EBU) 35
E.6.b
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Zone 5 Tract 18793 – Palomino
Budget Item Fiscal Year 2021/22
Current Assessment
Energy Costs – Street Lighting $360.00
Perimeter Wall 850.00
Trimming and Removal 1,300.00
Capital Reserve/Replacement Parts 1,112.70
Contract Maintenance 1,120.00
Legal 600.00
Engineering 600.00
Auditor Controller Charges 20.00
Administrative Cost 600.00
Annual Costs Total $6,562.70
General Benefit - Collection/(Contribution)
($46.68)
General Fund - Collection/(Contribution) $0.00
Balance to Levy $6,516.02
Assessment per Parcel $543.0000
Max Assessment per Parcel $543.0013
Number of Parcels (EBU) 12
* Balance to levy may not foot with Preliminary Roll due to rounding.
E.6.b
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Zone 6 Tract 18071 – Jaden
Budget Item
Fiscal Year 2021/22
Current Assessment
Street Lighting $672.00
Water 0.00
Bryce Court Pavement Sealing 786.00
Trimming & Pruning 390.00
Capital Reserve / Replacement Parts 8,428.06
Contract Maintenance 14,820.00
Legal 1,000.00
Engineering 850.00
Auditor Controller Charges 20.00
Publishing/Noticing, Misc. 200.00
Annual Costs Total $27,166.06
General Benefit - Collection/(Contribution) ($617.50)
General Fund - Collection/(Contribution) $0.00
Balance to Levy $26,548.56
Assessment per Parcel $1,561.6800
Max Assessment per Parcel $1,561.6806
Number of Parcels (EBU) 17
E.6.b
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Zone 7 Tract 18604 – Tesoro/Van Buren
Budget Item Fiscal Year 2021/22
Current Assessment
Street Lighting $360.00
Water 0.00
Perimeter Wall 600.00
Trimming & Pruning 1,430.00
Capital Reserve / Replacement Parts 664.64
Contract Maintenance 777.00
Legal 1,000.00
Engineering 850.00
Auditor Controller Charges 20.00
Publishing/Noticing, Misc. 200.00
Annual Costs Total $5,901.64
General Benefit - Collection/(Contribution)
($32.39)
General Fund - Collection/(Contribution) $0.00
Balance to Levy $5,869.25
Assessment per Parcel $345.2500
Max Assessment per Parcel $345.2578
Number of Parcels (EBU) 17
Note: Total may not foot due to rounding.
The total approved assessment for Fiscal Year 2021/2022 is $57,324.40
E.6.b
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2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 21
Section IV. ASSESSMENT DIAGRAMS
An Assessment Diagram for the District has been submitted to the Clerk of the City in
the format required under the provision of the Act. The lines and dimensions of each lot
or parcel within the District are those lines and dimensions shown on the maps of the
Assessor of the County of San Bernardino, for the year when this Report was prepared,
and are incorporated by reference herein and made part of this Report. The following
pages show the boundaries of each of the Zones in the District.
E.6.b
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E.6.b
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E.6.b
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2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 24
CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 4
E.6.b
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2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 25
CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 5
E.6.b
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
Zone 6
E.6.b
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 7
E.6.b
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2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 28
Section V. ASSESSMENT ROLL
The description of each lot or parcel is part of the records of the Assessor of the County
of San Bernardino and these records are, by reference, made part of this Report. The
proposed assessment and the amount of assessment for Fiscal Year 2021/2022
apportioned to each lot or parcel is shown below.
E.6.b
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E.6.c
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E.6.c
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 4
E.6.c
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 5
E.6.c
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
Zone 6
E.6.c
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 7
E.6.c
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RESOLUTION NO. 2021-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE APPROVING THE ENGINEER’S
ANNUAL LEVY REPORT FOR, AND CONFIRMING THE
DIAGRAM AND ASSESSMENT AND ORDERING THE
LEVY AND COLLECTION OF ASSESSMENTS WITHIN,
THE CITY OF GRAND TERRACE LANDSCAPING AND
STREET LIGHTING DISTRICT NO. 89-1, FISCAL YEAR
2021-2022
WHEREAS, the City Council of the City of Grand Terrace (hereafter referred to as
the “City Council”) has previously formed and levied annual assessments for the CITY
OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
(hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and
Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California,
beginning with Section 22500 (hereafter referred to as the “Act”); and
WHEREAS, the City Council has by adoption of Resolution No. 2021-14 initiated
proceedings to establish the proposed annual assessments for Fiscal Year 2021-2022
and ordered the preparation of an Engineer’s Annual Levy Report (hereafter referred to
as the “Report”) for the District pursuant to Chapter 3, Section 22622 of the Act; and
WHEREAS, the Act provides for the levy and collection of assessments to pay for
the maintenance, operation and services of the improvements and facilities related to an
assessment district; and
WHEREAS, the City Council has retained Willdan Financial Services for the
purpose of assisting with the establishment of the assessments and to prepare and file
the Report with the City Clerk in accordance with Chapter 1, Article 4 (commencing with
Section 22565) the Act; and
WHEREAS, the City Council has received the Report prepared in connection with
the District for Fiscal Year 2021-2022; and
WHEREAS, the City Council, after notice duly given as required by law, held a
public hearing on June 22, 2021, at 6:00 p.m., in the Grand Terrace City Hall City Council
chambers (located at 22795 Barton Rd, Grand terrace, CA 92313) to consider the
proposed annual levy of assessments for the District; and
WHEREAS, the City Council has carefully examined and reviewed the Report as
presented and is satisfied that the assessments have been spread in accordance with the
E.6.d
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benefits received from the improvements, operation, maintenance and services to be
performed within the District; and
WHEREAS, the levy and collection of assessments shall be collected by the
County of San Bernardino for the City of Grand Terrace to pay the costs and expenses
of operating, maintaining and servicing of lighting facilities, landscaping, and the
appurtenant facilities and operations related thereto located within public places in the
City; and
WHEREAS, the Engineer selected by the City Council has prepared and filed with
the City Clerk, and the City Clerk has presented to the City Council, a Report, including
an assessment diagram for the District (“Diagram”), in connection with the proposed levy
and collection of assessments upon eligible parcels of land within the District, and the
City Council did by previous Resolution approve such Report; and
WHEREAS, the City Council conducted property owner protest ballot proceedings
relating to the levy and collection of annual assessments and assessment range formula
related thereto as described in the Engineer’s Report, in accordance with and in
compliance with the provisions of the California Constitution Article XIIID; and
WHEREAS, the City Council desires to levy and collect assessments against
parcels of land within the District for the Fiscal Year commencing July 1, 2021 and ending
June 30, 2022 in an amount not to exceed the maximum rate approved by the voters, to
pay the costs and expenses of operating, maintaining and servicing of lighting facilities,
landscaping, and the appurtenant facilities and operations related thereto located within
public places in the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA AS FOLLOWS:
Section 1. The preceding recitals are true and correct and incorporated herein
by this reference.
Section 2. The Report presented consists of the following:
a. A Description of the District and Improvements;
b. The territories and properties within the District;
c. The Annual Budget (Costs and Expenses of Services,
Operation and Maintenance); and
d. The method of apportionment for calculating the assessment
for each of the assessed parcels and/or a collection roll
E.6.d
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containing the proposed levy amount for each assessed
parcel within the District for Fiscal Year 2021-2022.
Section 3. The City Council hereby approves the Report and the assessments
contained therein and finds that the assessments so described comply with the provisions
of the California Constitution Article XIIID.
Section 4. This Report is hereby ordered to be filed in the Office of the City Clerk
as a permanent record and to remain available to public inspection. The City Clerk shall
certify to the passage and adoption of this Resolution, and the minutes of this meeting
shall so reflect the presentation and approval of the Report.
Section 5. The City Council determines that, upon the conclusion of the Public
Hearing, protests filed and not withdrawn, did not represent property owners being
obligated for more than fifty percent (50%) of the total assessments within the District.
Section 6. The City Council hereby confirms and adopts the diagram and
assessments as set forth and contained in the Engineer’s Report and orders the annual
levy of the assessment for the fiscal year and in the amounts as set forth in the Engineer’s
Report and as referred to in the Resolution of Intention as previously adopted relating to
said annual assessment levy.
Section 7. The City Council hereby affirms that the adoption of this Resolution
constitutes the levy of the assessment for fiscal year 2021-2022.
Section 8. The City Council hereby finds that the estimates of costs, the
assessment diagram, the assessment and all other matters, as set forth in Engineer’s
“Report”, pursuant to said “Landscaping and Street Lighting Act of 1972”, as submitted,
are hereby approved, adopted by this City Council and hereby confirmed.
Section 9. The City Council determines that the Maintenance works of
improvements contemplated by the Resolution of Intention shall be performed pursuant
to law and the County Auditor shall enter on the County Assessment Roll the amount of
the Assessment and said assessment shall then be collected at the same time and in the
same manner as the County Taxes are collected. After collection by said County, the net
amount of the assessment shall be paid to the City Treasurer of said City.
Section 10. The City Council hereby affirms that the City has previously
established a special fund known as the
SPECIAL FUND
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
E.6.d
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Into which the City shall place all monies collected by the Tax Collector pursuant
to the provision of this Resolution and law and including any surplus amounts in those
funds established for the existing Districts and said monies have been made available to
said City Treasurer.
Section 11. The City Clerk is hereby ordered and directed to file a certified copy
of the diagram and assessment roll with the County Auditor, together with a certified copy
of this Resolution upon its adoption.
Section 12. The certified copy of the assessment and diagram shall be filled in
the office of the City Engineer, with a duplicate copy on file in the Office of the City Clerk
and open for public inspection.
Section 13. The City Clerk shall certify to the passage and adoption of this
resolution.
Section 14. This Resolution shall take effect immediately.
PASSED, APPROVED AND ADOPTED by the City Council of the Grand
Terrace at a regular meeting held on the 22nd day of June 2021.
_____________________________
Darcy McNaboe
Mayor
ATTEST:
_________________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM
______________________________
Adrian R. Guerra
City Attorney
E.6.d
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA,
DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2021-
________ was duly passed, approved and adopted by the City Council, approved and
signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City
Council held on the 22nd day of June 2021, and that the same was passed and adopted
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
EXECUTED this 22nd day of June 2021, at Grand Terrace, California.
_________________________________
Debra L. Thomas
City Clerk
E.6.d
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AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
AGREEMENT FOR COLLECTION OF SPECIAL
TAXES, FEES, AND ASSESSMENTS
FISCAL YEAR 2021-22
THIS AGREEMENT is made and entered into this _____ day of _________________, 2021,
by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as “County” and
the_______________________________, hereinafter referred to as “City”.
WITNESSETH:
WHEREAS, Government Code Sections 29304 and 51800 authorize the County to
recoup its collection costs when the County collects taxes, fees, or assessments for any city,
school district, special district, zone or improvement district thereof; and
WHEREAS, the City and County have determined that it is in the public interest that
the County, when requested by City, collect on the County tax rolls the special taxes, fees, and
assessments for City.
NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:
1. County agrees, when requested by City as hereinafter provided to collect on the
County tax rolls the special taxes, fees, and assessments of City, and of each zone or
improvement district thereof.
2. When County is to collect City’s special taxes, fees, and assessments, City
agrees to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4TH floor, San
Bernardino, CA 92415) of the County on or before the 10th day of August of each fiscal year
of the Assessor’s parcel numbers and the amount of each special tax, fee, or assessment to
be so collected. Any such notice, in order to be effective, must be received by the Auditor-
Controller by said date.
3. County may charge City an amount per parcel for each special tax, fee, or
assessment that is to be collected on the County tax rolls by the County for the City, not to
exceed County’s actual cost of collection.
4. City warrants that the taxes, fees, or assessments imposed by City and
collected pursuant to this Agreement comply with all requirements of state law, including but
not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218).
5. City hereby releases and forever discharges County and its officers, agents,
and employees from any and all claims, demands, liabilities, costs and expenses, damages,
causes of action, and judgments, in any manner arising out of City’s responsibility under this
E.6.e
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agreement, or other action taken by City in establishing a special tax, fee, or assessment and
implementing collection of special taxes, fees or assessments as contemplated in this
agreement.
6. The County Auditor-Controller has not determined the validity of the taxes or
assessments to be collected pursuant to this contract, and the undersigned City hereby
assumes any and all responsibility for making such a determination. The undersigned City
agrees to indemnify, defend, and hold harmless the County and its authorized officers,
employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or
liability arising out of this contract or the imposition of the taxes or assessments collected
pursuant to this contract, and for any costs or expenses incurred by the County on account of
any claim therefore, except where such indemnification is prohibited by law. If any judgment
is entered against County or any other indemnified party as a result of action taken to
implement this Agreement, City agrees that County may offset the amount of any judgment
paid by County or by any indemnified party from any monies collected by County on City’s
behalf, including property taxes, special taxes, fees, or assessments. County may, but is not
required to, notify City of its intent to implement any offset authorized by this paragraph.
7. City agrees that its officers, agents and employees will cooperate with County
by answering inquiries made to City by any person concerning City’s special tax, fee, or
assessment, and City agrees that is officers, agents, and employees will not refer such
individuals making inquiries to County officers or employees for response.
8. City shall not assign or transfer this agreement or any interest herein and any
such assignment or transfer or attempted assignment or transfer of this agreement or any
interest herein by City shall be void and shall immediately and automatically terminate this
agreement
9. This agreement shall be effective for the 2021-22 fiscal year.
10. Either party may terminate this agreement for any reason upon 30 days written
notice to the other party. The County Auditor-Controller shall have the right to exercise
County’s right and authority under this contract including the right to terminate the contract.
11. County’s waiver of breach of any one term, covenant, or other provision of this
agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or
provision waived.
12. Each person signing this agreement represents and warrants that he or she has
been fully authorized to do so.
E.6.e
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IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the
day and year first above written.
City: _______________________________
By: _______________________________
Printed Name: _______________________________
Title: _______________________________
Date: _______________________________
ENSEN MASON CPA, CFA,
AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
SAN BERNARDINO COUNTY
By Authorized Deputy: _______________________________
Printed Name: Linda Santillano__________________
Title: Chief Deputy, Property Tax_________
Date: _______________________________
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AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
AGREEMENT FOR COLLECTION OF SPECIAL
TAXES, FEES, AND ASSESSMENTS
FISCAL YEAR 2021-22
THIS AGREEMENT is made and entered into this _____ day of _________________, 2021,
by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as “County”
and the_______________________________, hereinafter referred to as “District”.
WITNESSETH:
WHEREAS, Government Code Sections 29304 and 51800 authorize the County to
recoup its collection costs when the County collects taxes, fees, or assessments for any city,
school district, special district, zone or improvement district thereof; and
WHEREAS, the District and County have determined that it is in the public interest that
the County, when requested by District, collect on the County tax rolls the special taxes, fees,
and assessments for District.
NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:
1. County agrees, when requested by District as hereinafter provided to collect on
the County tax rolls the special taxes, fees, and assessments of District, and of each zone or
improvement District thereof.
2. When County is to collect District’s special taxes, fees, and assessments,
District agrees to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4TH floor,
San Bernardino, CA 92415) of the County on or before the 10th day of August of each fiscal
year of the Assessor’s parcel numbers and the amount of each special tax, fee, or assessment
to be so collected. Any such notice, in order to be effective, must be received by the Auditor-
Controller by said date.
3. County may charge District an amount per parcel for each special tax, fee, or
assessment that is to be collected on the County tax rolls by the County for the District, not to
exceed County’s actual cost of collection.
4. District warrants that the taxes, fees, or assessments imposed by District and
collected pursuant to this Agreement comply with all requirements of state law, including but
not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218).
5. District hereby releases and forever discharges County and its officers, agents,
and employees from any and all claims, demands, liabilities, costs and expenses, damages,
causes of action, and judgments, in any manner arising out of District’s responsibility under
E.6.f
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this agreement, or other action taken by District in establishing a special tax, fee, or
assessment and implementing collection of special taxes, fees or assessments as
contemplated in this agreement.
6. The County Auditor-Controller has not determined the validity of the taxes or
assessments to be collected pursuant to this contract, and the undersigned District hereby
assumes any and all responsibility for making such a determination. The undersigned District
agrees to indemnify, defend, and hold harmless the County and its authorized officers,
employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or
liability arising out of this contract or the imposition of the taxes or assessments collected
pursuant to this contract, and for any costs or expenses incurred by the County on account of
any claim therefore, except where such indemnification is prohibited by law. If any judgment
is entered against County or any other indemnified party as a result of action taken to
implement this Agreement, District agrees that County may offset the amount of any judgment
paid by County or by any indemnified party from any monies collected by County on District’s
behalf, including property taxes, special taxes, fees, or assessments. County may, but is not
required to, notify District of its intent to implement any offset authorized by this paragraph.
7. District agrees that its officers, agents and employees will cooperate with
County by answering inquiries made to District by any person concerning District’s special
tax, fee, or assessment, and District agrees that its officers, agents, and employees will not
refer such individuals making inquiries to County officers or employees for response.
8. District shall not assign or transfer this agreement or any interest herein and
any such assignment or transfer or attempted assignment or transfer of this agreement or any
interest herein by District shall be void and shall immediately and automatically terminate this
agreement
9. This agreement shall be effective for the 2021-22 fiscal year.
10. Either party may terminate this agreement for any reason upon 30 days written
notice to the other party. The County Auditor-Controller shall have the right to exercise
County’s right and authority under this contract including the right to terminate the contract.
11. County’s waiver of breach of any one term, covenant, or other provision of this
agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or
provision waived.
12. Each person signing this agreement represents and warrants that he or she
has been fully authorized to do so.
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IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the
day and year first above written.
District: _______________________________
By: _______________________________
Printed Name: _______________________________
Title: _______________________________
Date: _______________________________
ENSEN MASON CPA, CFA,
AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
SAN BERNARDINO COUNTY
By Authorized Deputy: _______________________________
Printed Name: Linda Santillano__________________
Title: Chief Deputy, Property Tax _________
Date: _______________________________
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AGENDA REPORT
MEETING DATE: June 22, 2021 Council Item
TITLE: Continued Deliberations and Adoption of the Fiscal Year
2021-22 Budget
PRESENTED BY: G. Harold Duffey, City Manager
RECOMMENDATION: 1. Continue deliberations on the City of Grand Terrace
Annual Budget for Fiscal Year 2021-22; and/or
2. Direct staff to prepare the FY2021-22 Budget in
accordance with the approved items above; and/or
3. Adopt a RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA,
ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR
2021-2022
2030 VISION STATEMENT:
This staff report supports City Council Mission to “preserve and protect our community
and its exceptional quality of life through thoughtful planning within the constraints of
fiscally responsible government.”
This staff report also supports City Council’s 2030 goals:
1. To “Ensure our Fiscal Viability” through the continuous monitoring of revenue
receipts and expenditure disbursements against approved budget appropriations;
2. To “Maintain Public Safety” by ensuring staff levels for police services remain
adequate for our community;
3. To “Promote Economic Development” through the continuous review and update
of the Zoning Code and General Plan;
4. To “Develop and Implement Successful Partnerships” through working with
community groups, other government agencies, creating public and private
partnerships to facilitate the delivery of services that would benefit our
community; and
5. To “Engage in Proactive Communication” by utilizing technology and web-based
tools to disseminate information to the community.
BACKGROUND and DISCUSSION:
The Proposed Budget for Fiscal Year (FY) 2021-22 was introduced on June 8, 2021.
On June 15, 2021, City Council reviewed the FY2021-22 Proposed Budget which
focused on revenue and expenditure trends of the general fund. Departments also
presented information on their core services, as well as their Top Ten Priority Projects.
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After much discussion, the Council moved the FY 2021-22 Proposed Budget to its June
22, 2021 agenda. Council directed staff to incorporate any Council changes,
modification or additions to the budget.
Based on edits and directions from the Council, staff updated the 2021-22 proposed
budget. Edits to the budget are highlighted in yellow. Budget adjustments from the June
15, 2021 meeting are as follows:
Increase in Revenue:
Fund 16 – Gas Tax Fund increased by $350,000
Fund 52 – Housing Authority Fund increased by $248,000
Fund 63 – GT Illegal Fireworks Enforcement Fund increased by $3,500
Fund 67 – Public, Educational & Govt’s Access (PEG) Fund increased by $2,200
Fund 92 – Community Dev Block Grant (CDBG) Covid-19 Fund increased by $141,000
Increase in Expenditures:
Fund 10 – Historical & Cultural Committee increased by $1,800
Fund 52 – Housing Authority Fund increased by $50,000
Fund 62 – Light Up Grand Terrace Fund increased by $5,000
Fund 63 – GT Illegal Fireworks Enforcement Fund increased by $3,250
Fund 69 - Community Day Celebration Fund increased by $10,000
Fund 92 – Community Dev Block Grant (CDBG) Covid-19 Fund increased by $141,000
Decrease in Expenditures:
None.
Overall revenue increased by $744,700 and expenditures increased by $211,050 for a
net increase in revenue of $533,650.
FY2021-22 PROPOSED BUDGET BY FUND
The Table below lists all the proposed revenue and expenditure budgets and the use of
fund balance if requested:
Table 1
City of Grand Terrace
FY 2020-21 General Fund Revenue and Expenditure Report
2020-21 2020-21
Adj Budget
05-21-21
Projections
06-08-2021
Revenues
Property Tax $2,082,593 $2,257,080
Residual Receipts - RPTTF $1,798,163 $1,483,046
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City of Grand Terrace
FY 2020-21 General Fund Revenue and Expenditure Report
2020-21 2020-21
Adj Budget
05-21-21
Projections
06-08-2021
Proceeds from Sale of
Property $0 $0
Franchise Fees $445,000 $620,000
Licenses, Fees & Permits $329,090 $363,330
Sales Tax $750,000 $970,000
Intergovernmental
Revenue/Grants $20,000 $30,549
Charges for Services $100,300 $125,311
Fines & Forfeitures $70,000 $64,806
Miscellaneous $0 ($5,004)
Use of Money & Property $67,500 $34,260
Wastewater Receipts $318,349 $318,349
Transfers In $0 $0
Residual Receipts - Sr Ctr $0 $0
Gas Tax $0 $0
Total Revenues $5,980,995 $6,260,727
Salaries $1,094,006 $1,084,765
Benefits $1,118,326 $965,636
Materials & Supplies $190,956 $186,446
Professional/Cont. Services $3,573,740 $3,618,510
Equipment $0 $0
Lease of Facility/Equipment $19,323 $17,514
Utilities $143,858 $162,009
Overhead Cost Allocation ($81,950) ($81,950)
Capital Projects $213,419 $113,402
Debt Service $0 $0
Transfers Out $139,750 $113,300
Total Expenditures $6,411,428 $6,179,632
Revenues $5,980,995 $6,260,727
Expenditures
($6,411,42
8)
($6,179,63
2)
Use of Fund Balance ($430,433) $81,095
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FISCAL YEAR 2021-22
City of Grand Terrace
FY 2021-22 Proposed General Fund Revenue and Expenditure Report
2021-22
Proposed
06-08-2021
Revenues
Property Tax $3,989,040
Residual Receipts - RPTTF $176,900
Proceeds from Sale of Property $1,798,700
Franchise Fees $620,000
Licenses, Fees & Permits $490,500
Sales Tax $988,000
Intergovernmental Revenue/Grants $31,220
Charges for Services $141,100
Fines & Forfeitures $66,300
Miscellaneous $0
Use of Money & Property $34,660
Wastewater Receipts $318,349
Transfers In $0
Residual Receipts - Sr Ctr $0
Gas Tax $0
Total Revenues $8,654,269
Expenditures by Department
Salaries $1,552,512
Benefits $1,149,757
Materials & Supplies $224,770
Professional/Contractual Services $3,662,458
Equipment $0
Lease of Facility/Equipment $19,600
Utilities $176,448
Overhead Cost Allocation ($84,950)
Capital Projects $0
Debt Service $0
Transfers Out $105,000
Total Expenditures $6,805,595
Revenues $8,654,269
Expenditures ($6,805,595)
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City of Grand Terrace
FY 2021-22 Proposed General Fund Revenue and Expenditure Report
2021-22
Proposed
06-08-2021
Fund Balance $1,848,674
While the revenue and expenses of FY 2021-22 significantly exceed those in the prior
year, staff’s goal is to return to pre-COVID-19 staffing levels to ensure we can operate
and maintain city facilities that allow residents to fully utilize the assets of the
community. The projected Fund Balance is equal to or more than the revenue received
from the liquidation of assets, this is consistent with the City Council’s policy to not fund
ongoing expenses with one-time revenue.
CITY-WIDE PROPOSED FY2021-22 BUDGET
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The total Proposed Budget for FY2021-22 is $10,267,918 in revenues and $9,175,136
in expenditures.
The City’s Proposed Budget, which is presented for City Council’s review and
consideration,
• Supports the City’s mission, vision, core values and goals by preserving and
protecting the community and its exceptional quality of life; and
PROPOSED BUDGET BY FUND FY 2021-22
The next two tables show the Citywide Proposed Revenues and Expenditure budgets
by fund:
Table 3 (Proposed Revenues)
City of Grand Terrace
FY 2021-22 Proposed Revenue Summary by Fund
2019-20 2019-20 2020-21 2020-21 2021-22
Fun
d Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
GENERAL FUNDS
10 GENERAL FUND $5,977,197 $6,480,870 $5,980,995 $6,260,727 $8,654,269
61
COMMUNITY BENEFITS
FUND $20,000 $20,377 $20,000 $10,094 $20,000
62 LIGHT UP GRAND TERRACE $10,000 $13,006 $10,000 $5,535 $10,000
63
GT ILLEGAL FIREWORKS
ENFORCEMENT $500 $6 $0 $1 $250
64 PUBLIC SAFETY FUND $0 $326 $0 $105 $0
69 COMMUNITY DAY FUND $0 $0 $0 $0 $0
68
40TH YEAR BIRTHDAY
CELEBRATION FND $39,300 $22,947 $8 $0 $0
70
EQUIP REPLACEMENT
RESERVE FUND $0 $15 $0 $4 $0
DEVELOPMENT IMPACT
FEES (DIF)
11 STREET FUND $48,000 $92,272 $48,000 $6,827 $88,000
12 STORM DRAIN FUND $13,250 $4,231 $13,250 $935 $800
13 PARK FUND $69,400 $2,254 $69,400 $304 $800
19 FACILITIES FUND $20,000 $36,675 $20,000 $3,016 $20,600
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS) $156,330 $157,324 $100,050 $157,161 $160,000
15
AIR QUALITY IMPROVEMENT
FUND $58,000 $12,255 $58,000 $15,877 $15,500
16 GAS TAX FUND $610,600 $636,402 $650,800 $599,028 $614,200
17 TRAFFIC SAFETY FUND $6,000 $5,314 $6,000 $3,903 $4,000
20 MEASURE "I" FUND $193,000 $254,068 $193,000 $255,833 $248,600
25 SPRING MOUNTAIN RANCH $3,000 $223,598 $3,000 $2,326 $53,000
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City of Grand Terrace
FY 2021-22 Proposed Revenue Summary by Fund
2019-20 2019-20 2020-21 2020-21 2021-22
Fun
d Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
26
LNDSCP & LGTG
ASSESSMENT DIST $19,440 $46,483 $47,648 $48,522 $57,325
67
PUBLIC, EDUCATIONAL &
GOVT ACCESS $21,500 $23,180 $21,500 $17,637 $19,300
76
EIFD - ENHANCED INFRAST
FIN DIST $0 $0 $0 $0 $0
90
COVID-19 FEMA
REIMBURSEMENT FUND 30,300 $0 $153,425 $153,425 $0
ENTERPRISE FUND
21
WASTEWATER DISPOSAL
FUND $10,000 $38,590 $10,000 $2,021 $4,000
GRANT FUNDS
22
CDBG - COMM DEV BLOCK
GRANT $47,876 $33,982 $47,876 $35,020 $69,934
65
SENIOR BUS PROGRAM
FUND $54,566 $57,611 $37,450 $20,789 $118,340
66 CAL RECYCLE GRANT $5,000 $1,073 $5,000 $5,023 $0
73
ACTIVE TRANSPORTATION
PRGRM FUND $100,000 $0 $100,000 $0 $0
74
HIGHWAY SAFETY IMPROV
PROGRAM $510,000 $0 $185,000 $36,200 $44,000
77
SO CAL INCENTIVE PROJ
(SCIP) GRANT $185,000 $178,900 $0 $0 $0
SUCCESSOR AGENCY
31 S/A RDA REVENUE FUND $2,065,200 $292,285 $2,065,200 $301,438 $0
32
S/A CAPITAL PROJECTS
FUND $33,100 $11,113 $33,100 $0 $0
33 S/A DEBT SERVICE FUND $2,032,100 $18,282,143 $2,032,100 $0 $0
36
2011 TABS A & B BOND
PROCEEDS $0 $79,832 $0 $615 $0
CAPITAL PROJECT FUNDS
45 CIP - COMMERCE WAY $0 $12,628 $0 $0 $0
46
CAPITAL IMPROVEMENTS -
STREETS $543,400 $139,177 $445,000 $144 $0
47
CAP.PRJ. BARTON/COLTON
BRIDGE $0 $1,186 $0 $0 $0
48 CAPITAL PROJECTS FUND $0 $1,971 $0 $0 $0
49
CAPITAL PROJECTS FUND-
PARKS $100,000 $102,946 $100,000 $796 $0
52 HOUSING AUTHORITY $50,000 $14,206 $50,000 $7,186 $65,000
95
DOG PARK ENDOWMENT
FUND $0 $0 $0 $115 $0
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City of Grand Terrace
FY 2021-22 Proposed Revenue Summary by Fund
2019-20 2019-20 2020-21 2020-21 2021-22
Fun
d Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
$13,032,059 $27,279,246 $12,506,802 $7,337,139
$10,1267,91
8
Table 4 (Proposed Expenditures)
City of Grand Terrace
FY 2021-22 Proposed Expense Summary by Fund
2019-20 2019-20 2020-21 2020-21 2021-22
Fund Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
GENERAL FUNDS
10 GENERAL FUND $6,273,121 $6,106,120 $6,411,428 $6,179,632 $6,805,595
61
COMMUNITY BENEFITS
FUND $15,000 $7,997 $10,000 $1,385 $20,000
62 LIGHT UP GRAND TERRACE $10,000 $13,535 $10,000 $5,915 $10,000
63
GT ILLEGAL FIREWORKS
ENFORCEMENT $500 $236 $250 $0 $250
64 PUBLIC SAFETY FUND $0 $0 $0 $0 $0
69 COMMUNITY DAY FUND $0 $0 $0 $0 $0
68
40TH YEAR BIRTHDAY
CELEBRATION FND $0 $0 $0 $18 $0
70
EQUIP REPLACEMENT
RESERVE FUND $0 $0 $0 $0 $0
DEVELOPMENT IMPACT
FEES (DIF)
11 STREET FUND $445,000 $40,457 $0 $0 $0
12 STORM DRAIN FUND $50,000 $0 $0 $0 $0
13 PARK FUND $100,000 $100,000 $0 $0 $0
19 FACILITIES FUND $100,000 $0 $60,425 $60,425 $0
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS) $156,350 $157,274 $150,000 $150,000 $160,000
15
AIR QUALITY IMPROVEMENT
FUND $58,000 $54,353 $13,000 $5,000 $13,000
16 GAS TAX FUND $607,880 $527,925 $558,000 $431,984 $722,075
17 TRAFFIC SAFETY FUND $0 $0 $4,000 $0 $4,000
20 MEASURE "I" FUND $193,000 $28,432 $250,000 $53,090 $119,272
25 SPRING MOUNTAIN RANCH $0 $7,200 $50,000 $5,720 $50,000
26
LNDSCP & LGTG
ASSESSMENT DIST $19,440 $16,183 $48,584 $16,139 $66,009
67
PUBLIC, EDUCATIONAL &
GOVT ACCESS $21,500 $0 $21,500 $62 $21,500
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City of Grand Terrace
FY 2021-22 Proposed Expense Summary by Fund
2019-20 2019-20 2020-21 2020-21 2021-22
Fund Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
76
EIFD - ENHANCED INFRAST
FIN DIST $0 $8,100 $5,000 $5,000 $0
90
COVID-19 FEMA
REIMBURSEMENT FUND $0 $4,725 $0 $0 $0
ENTERPRISE FUND
21
WASTEWATER DISPOSAL
FUND $10,000 $88,570 $7,000 $0 $0
GRANT FUNDS
22
CDBG - COMM DEV BLOCK
GRANT $58,592 $53,725 $69,934 $30,638 $69,934
65
SENIOR BUS PROGRAM
FUND $54,566 $67,316 $159,915 $63,075 $121,067
66 CAL RECYCLE GRANT $5,000 $937 $5,000 $0 $0
73
ACTIVE TRANSPORTATION
PRGRM FUND $99,810 $0 $0 $0 $0
74
HIGHWAY SAFETY IMPROV
PROGRAM $509,690 $21,685 $497,064 $417,508 $44,000
77
SO CAL INCENTIVE PROJ
(SCIP) GRANT $185,000 $185,000 $0 $0 $0
SUCCESSOR AGENCY
31 S/A RDA REVENUE FUND $2,065,200 $1,527,676 $301,438 $0 $0
32
S/A CAPITAL PROJECTS
FUND $33,100 $11,113 $18,000 $5,928 $0
33 S/A DEBT SERVICE FUND $2,032,100 $918,552 $283,438 $281,106 $0
36
2011 TABS A & B BOND
PROCEEDS $320,000 $16,941,138 $0 $6,670 $0
CAPITAL PROJECT FUNDS
45 CIP - COMMERCE WAY $875,977 $36,384 $839,594 $65 $839,594
46
CAPITAL IMPROVEMENTS -
STREETS $568,400 $139,986 $427,040 $0 $0
47
CAP.PRJ. BARTON/COLTON
BRIDGE $0 $2,650 $0 $13,418 $0
48 CAPITAL PROJECTS FUND $0 $1,186 $0 $0 $0
49
CAPITAL PROJECTS FUND-
PARKS $253,087 $13,495 $89,592 $13,145 $89,592
52 HOUSING AUTHORITY $28,320 $26,829 $118,950 $21,725 $19,248
95
DOG PARK ENDOWMENT
FUND $0 $0 $0 $0 $0
$15,148,633 $27,108,779 $10,409,152 $8,397,583 $9,175,136
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To view the electronic version of the FY2021-22 Proposed Budget, click here.
FISCAL IMPACT:
Fiscal impacts of the FY2021-22 Proposed Budget are identified in the FY2021-22
Proposed Budget Summary (which is being made available in the City Clerk’s office). It
serves as the City’s financial plan for the upcoming fiscal year. The City Council will be
kept apprised regarding actual operating results for its major funds through regular
financial reporting throughout the year. Budget reviews will include an update of the
FY2021-22 projected revenues, expenditures, and any recommended adjustments for
the fiscal year budget at that time.
ATTACHMENTS:
• 2021-xx - Adopt FY2021-22 Budget (DOCX)
• Attachment A to FY2021-22 Resolution (PDF)
APPROVALS:
G. Harold Duffey Completed 06/17/2021 5:26 PM
City Attorney Completed 06/17/2021 8:41 PM
Finance Completed 06/17/2021 8:42 PM
City Manager Completed 06/17/2021 8:42 PM
City Council Pending 06/22/2021 6:00 PM
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CC Reso No. 2020-21 Page 1 of 3 June 23, 2020
RESOLUTION NO. 2021-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR
FISCAL YEAR 2021-2022
RECITALS
WHEREAS, a Proposed Budget for Fiscal Year 2021-2022 was introduced during
a regularly scheduled City Council meeting on June 8, 2021; and
WHEREAS, deliberations for the Annual Budget for Fiscal Year 2021-2022 were
held during a special scheduled City Council meeting on June 15, 2021; and
WHEREAS, continued deliberations for the Annual Budget for Fiscal Year 2021-
2022 was continued during a regularly scheduled City Council meeting on June 22, 2021;
and
WHEREAS, the City Manager has heretofore submitted to the City Council a
Proposed Budget for the City for Fiscal Year 2021-2022, a copy of which, as may have
been amended by the City Council, is on file in the City Clerk’s Department and is
available for public inspection; and
WHEREAS, the said Proposed Budget contains estimates of the services,
activities and projects comprising the budget, and contains expenditure requirements and
the resources available to the City; and
WHEREAS, the said Proposed Budget contains the estimates of uses of fund
balance as required to stabilize the delivery of City services during periods of operational
deficits; and
WHEREAS, the City Council authorizes payment of expenses incurred by means
of a check register prepared by the Finance Department and approved at regular
meetings of City Council; and
WHEREAS, said expenses are recurring in nature, the amounts having been
previously approved by ordinance or resolution or otherwise entailing normal,
administrative expenses including tax deposits, utility costs, storage fees and related
costs of doing business; and
WHEREAS, the City Council has made such revisions to the Proposed Budget as
so desired; and
WHEREAS, the Proposed Budget conforms with the City’s 2030 Vision and 2014-
2020 Strategic Plan; and
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CC Reso No. 2020-21 Page 2 of 3 June 23, 2020
WHEREAS, the Proposed Budget, as herein approved, will enable the City Council
to make adequate financial plans and will ensure that City officers can administer their
respective functions in accordance with such plans.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. The Proposed Budget, with summaries listed as Attachment A to this
Resolution and as on file in the City Clerk’s Department and as may have been amended
by the City Council, is hereby approved and adopted as the Annual Budget of the City of
Grand Terrace for Fiscal Year 2021-2022.
2. The amounts of proposed expenditures, which include the uses of fund
balance specified in the approved budget, are hereby appropriated for the various budget
programs and units for said fiscal years.
3. If any section, subsection, sentence, clause, phrase, or portion of this
Resolution is for any reason held to be invalid or unconstitutional by the decision of any
court of competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this Resolution. The City Council of the City of Grand Terrace hereby declares
that it would have adopted this Resolution and each section, subsection, sentence,
clause, phrase, or portion thereof irrespective of the fact that any one or more sections,
subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
4. The City Clerk shall certify to the adoption of this Resolution.
5. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at
a regular meeting held on the 22nd day of June 2021.
________________________________
Darcy McNaboe
Mayor
ATTEST:
__________________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
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CC Reso No. 2020-21 Page 3 of 3 June 23, 2020
__________________________________
Adrian R. Guerra
City Attorney
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CITY OF GRAND TERRACE
FY2021-22
FUND BALANCE
11
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Fund Fund Title
Actual
Fund Balance,
June 30, 2020
Estimated
Revenues
FY2020-21
Estimated
Expenditures
FY2020-21
Estimated
Fund Balance,
June 30, 2021
GENERAL FUND
10 GENERALFUND $3,558,613 $6,260,727 $6,179,632 $3,639,708
61 COMMUNITY BENEFITS FUND $33,610 $10,094 $1,385 $42,319
62 LIGHT UP GRAND TERRACE ($528) $5,535 $5,915 ($908)
63 GT ILLEGAL FIREWORKS ENFORCEMENT $224 $1 $0 $225
64 PUBLIC SAFETY FUND $22,047 $105 $0 $22,152
68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $0 $0 $0
69 COMMUNITY DAY FUND $5 $0 $0 $5
70 EQUIPMENT REPLACEMENT RESERVE FUND $1,022 $4 $0 $1,026
DEVELOPMENT IMPACT FEES (DIF)
11 STREET FUND $663,392 $6,827 $0 $670,219
12 STORM DRAIN FUND $255,966 $935 $0 $256,901
13 PARK FUND $38,361 $304 $0 $38,665
19 FACILITIES FUND $393,471 $3,016 $60,425 $336,062
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS) $25,791 $157,161 $150,000 $32,952
15 AIR QUALITY IMPROVEMENT FUND $136 $15,877 $5,000 $11,013
16 GAS TAX FUND $9,595 $373,028 $431,984 ($49,361)
17 TRAFFIC SAFETY FUND $16,534 $3,903 $0 $20,437
20 MEASURE "I" FUND $264,867 $255,833 $53,090 $467,610
25 SPRING MOUNTAIN RANCH $725,292 $2,326 $5,720 $721,898
26 LNDSCP & LGTG ASSESSMENT DIST $38,798 $48,522 $16,139 $71,181
56 ROAD MAINTENANCE & REHAB ACCT FUND $303,896 $226,877 $202,000 $328,773
67 PUBLIC, EDUCATIONAL & GOVT ACCESS $92,727 $17,637 $62 $110,302
76 EIFD - ENHANCED INFRAST FIN DIST ($46,368) $0 $0 ($46,368)
90 COVID-19 REIMBURSEMENT FUNDS ($30,269) $574,550 $552,114 ($7,833)
ENTERPRISE FUND
21 WASTE WATER DISPOSAL FUND $1,591,176 $2,021 $0 $1,593,197
GRANT FUNDS
22 CDBG - COMM DEV BLOCK GRANT ($44,859) $35,020 $30,638 ($40,477)
65 SENIOR BUS PROGRAM FUND $12,295 $20,789 $63,075 ($29,991)
66 CAL RECYCLE GRANT $169 $5,023 $0 $5,192
73 ACTIVE TRANSPORTATION PRGRM FUND $3 $0 $3 ($0)
74 HIGHWAY SAFETY IMPROV PROGRAM ($21,685) $36,200 $417,508 ($402,993)
77 SO CAL INCENTIVE PROJ (SCIP) $0 $0 $0 $0
SUCCESSOR AGENCY
31 S/A RDA OBLIGATION RETIREMENT FUND $27,933 $301,438 $0 $329,371
32 S/A CAPITAL PROJECTS FUND $363,135 $0 $5,928 $769,207
33 S/A DEBT SERVICE FUND $356,498 $0 $281,106 ($75,608)
36 2011 TABS A & B BOND PROCEEDS $461,795 $615 $3,670 $197,740
CAPITAL PROJECT FUNDS
45 CAPITAL IMPROVEMENTS - COMMERCE WAY $809,130 $0 $65 $809,065
46 CAPITAL IMPROVEMENTS - STREETS $45,158 $144 $0 $45,302
47 CAP.PRJ. BARTON/COLTON BRIDGE ($2,650) $0 $13,418 ($16,068)
48 CAPITAL PROJECTS FUND $0 $0 $0 $0
49 CAPITAL PROJECTS FUND- PARKS $247,738 $796 $13,145 $235,389
52 HOUSING AUTHORITY $2,081,022 $7,165 $21,725 $2,066,462
95 DOG PARK ENDOWMENT FUND $0 $115 $0 $115
$12,294,040 $8,372,588 $8,513,748 $12,152,880
City of Grand Terrace
FY2020-21 Estimated Revenue, Expense & Fund Balance
12
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Fund Fund Title
Estimated
Fund Balance,
June 30, 2021
Adopted
Revenues
FY2021-22
Adopted
Expenditures
FY2021-22
Projected
Fund Balance,
June 30, 2022
GENERAL FUND
10 GENERALFUND $3,639,708 $8,654,269 $6,805,595 $5,488,382
61 COMMUNITY BENEFITS FUND $42,319 $20,000 $20,000 $42,319
62 LIGHT UP GRAND TERRACE ($908) $5,000 $5,000 ($908)
63 GT ILLEGAL FIREWORKS ENFORCEMENT $225 $250 $250 $225
64 PUBLIC SAFETY FUND $22,152 $0 $0 $22,152
68 40TH YEAR BIRTHDAY CELEBRATION FUND $0 $0 $0 $0
69 COMMUNITY DAY FUND $5 $0 $0 $5
70 EQUIPMENT REPLACEMENT RESERVE FUND $1,026 $0 $0 $1,026
DEVELOPMENT IMPACT FEES (DIF)
11 STREET FUND $670,219 $88,000 $0 $758,219
12 STORM DRAIN FUND $256,901 $800 $0 $257,701
13 PARK FUND $38,665 $800 $0 $39,465
19 FACILITIES FUND $336,062 $20,600 $0 $356,662
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS) $32,952 $160,000 $150,000 $42,952
15 AIR QUALITY IMPROVEMENT FUND $11,013 $15,500 $13,000 $13,513
16 GAS TAX FUND ($49,361) $375,200 $722,075 ($396,236)
17 TRAFFIC SAFETY FUND $20,437 $4,000 $4,000 $20,437
20 MEASURE "I" FUND $467,610 $248,600 $119,272 $596,938
25 SPRING MOUNTAIN RANCH $721,898 $53,000 $50,000 $724,898
26 LNDSCP & LGTG ASSESSMENT DIST $71,181 $57,325 $66,009 $62,497
ROAD MAINTENANCE & REHAB ACCT FUND $328,773 $239,000 $0 $567,773
67 PUBLIC, EDUCATIONAL & GOVT ACCESS $110,302 $19,300 $21,500 $108,102
76 EIFD - ENHANCED INFRAST FIN DIST ($46,368) $0 $0 ($46,368)
90 COVID-19 REIMBURSEMENT FUNDS ($7,833) $0 $0 ($7,833)
ENTERPRISE FUND
21 WASTE WATER DISPOSAL FUND $1,593,197 $4,000 $0 $1,597,197
GRANT FUNDS
22 CDBG - COMM DEV BLOCK GRANT ($40,477) $69,934 $69,934 ($40,477)
65 SENIOR BUS PROGRAM FUND ($29,991) $156,765 $121,067 $5,707
66 CAL RECYCLE GRANT $5,192 $0 $0 $5,192
73 ACTIVE TRANSPORTATION PRGRM FUND ($0) $0 $0 ($0)
74 HIGHWAY SAFETY IMPROV PROGRAM ($402,993) $44,000 $44,000 ($402,993)
77 SO CAL INCENTIVE PROJ (SCIP) $0 $0 $0 $0
SUCCESSOR AGENCY
31 S/A RDA OBLIGATION RETIREMENT FUND $329,371 $0 $0 $329,371
32 S/A CAPITAL PROJECTS FUND $769,207 $0 $0 $769,207
33 S/A DEBT SERVICE FUND ($75,608) $0 $0 ($75,608)
36 2011 TABS A & B BOND PROCEEDS $197,740 $0 $0 $197,740
CAPITAL PROJECT FUNDS
45 CAPITAL IMPROVEMENTS - COMMERCE WAY $809,065 $0 $839,594 ($30,529)
46 CAPITAL IMPROVEMENTS - STREETS $45,302 $0 $0 $45,302
47 CAP.PRJ. BARTON/COLTON BRIDGE ($16,068) $0 $0 ($16,068)
48 CAPITAL PROJECTS FUND $0 $0 $0 $0
49 CAPITAL PROJECTS FUND- PARKS $235,389 $1,412,000 $1,624,000 $23,389
52 HOUSING AUTHORITY $2,066,462 $65,000 $19,248 $2,112,214
95 DOG PARK ENDOWMENT FUND $115 $0 $0 $115
$12,152,880 $11,713,343 $10,694,544 $13,171,679
City of Grand Terrace
FY2021-22 Proposed Revenue, Expense & Fund Balance
13
F.7.b
Packet Pg. 181
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CITY OF GRAND TERRACE
FY2021-22
REVENUE SUMMARY
15
F.7.b
Packet Pg. 182
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Fund Fund Title
2018-19
Actual
2019-20
Actuals
2020-21
Projected
2021-22
Proposed
Budget
GENERAL FUNDS
10 GENERAL FUND $5,850,058 $6,480,870 $6,260,727 $8,654,269
61 COMMUNITY BENEFITS FUND $20,347 $20,377 $10,094 $20,000
62 LIGHT UP GRAND TERRACE $7,758 $13,006 $5,535 $5,000
63 GT ILLEGAL FIREWORKS ENFORCEMENT $109 $6 $1 $250
64 PUBLIC SAFETY FUND $388 $326 $105 $0
69 COMMUNITY DAY FUND $2,050 $5 $0 $0
68 40TH YEAR BIRTHDAY CELEBRATION FND $22,947 $0 $0 $0
70 EQUIP REPLACEMENT RESERVE FUND $18 $15 $4 $0
DEVELOPMENT IMPACT FEES (DIF)
11 STREET FUND $97,169 $92,272 $6,827 $88,000
12 STORM DRAIN FUND $48,864 $4,231 $935 $800
13 PARK FUND $219,199 $2,254 $304 $800
19 FACILITIES FUND $41,748 $36,675 $3,016 $20,600
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS) $150,667 $157,324 $157,161 $160,000
15 AIR QUALITY IMPROVEMENT FUND $17,285 $12,255 $15,877 $15,500
16 GAS TAX FUND $373,697 $417,236 $373,028 $375,200
17 TRAFFIC SAFETY FUND $7,507 $5,314 $3,903 $4,000
20 MEASURE "I" FUND $219,078 $254,068 $255,833 $248,600
25 SPRING MOUNTAIN RANCH $165,098 $223,598 $2,326 $53,000
26 LNDSCP & LGTG ASSESSMENT DIST $19,927 $46,483 $48,522 $57,325
56 ROAD MAINTENANCE & REHAB ACCT $229,668 $304,810 $226,877 $239,000
67 PUBLIC, EDUCATIONAL & GOVT ACCESS $22,118 $23,180 $17,637 $19,300
76 EIFD - ENHANCED INFRAST FIN DIST $20 $0 $0 $0
90 COVID-19 FEMA REIMBURSEMENT FUND $0 $0 $574,574 $0
ENTERPRISE FUND
21 WASTEWATER DISPOSAL FUND $72,758 $38,590 $2,021 $4,000
GRANT FUNDS
22 CDBG - COMM DEV BLOCK GRANT $35,043 $42,164 $35,020 $69,934
65 SENIOR BUS PROGRAM FUND $57,610 $33,982 $20,789 $156,765
66 CAL RECYCLE GRANT $29,630 $1,073 $5,023 $0
73 ACTIVE TRANSPORTATION PRGRM FUND $123,293 $0 $0 $0
74 HIGHWAY SAFETY IMPROV PROGRAM $24,956 $0 $36,200 $44,000
77 SO CAL INCENTIVE PROJ (SCIP) GRANT $178,900 $0 $0
SUCCESSOR AGENCY
31 S/A RDA REVENUE FUND $2,057,414 $292,285 $301,438 $0
32 S/A CAPITAL PROJECTS FUND ($7,994)$11,113 $0 $0
33 S/A DEBT SERVICE FUND $2,032,021 $18,282,143 $0 $0
36 2011 TABS A & B BOND PROCEEDS $427,400 $79,832 $615 $0
CAPITAL PROJECT FUNDS
45 CIP - COMMERCE WAY $998,567 $12,628 $0 $0
46 CAPITAL IMPROVEMENTS - STREETS $105,337 $139,177 $144 $0
47 CAP.PRJ. BARTON/COLTON BRIDGE $0 $0 $0 $0
48 CAPITAL PROJECTS FUND $1,971 $1,186 $0 $0
49 CAPITAL PROJECTS FUND- PARKS $148,846 $402,946 $796 $1,412,000
52 HOUSING AUTHORITY $208,510 $14,206 $7,165 $65,000
95 DOG PARK ENDOWMENT FUND $0 $0 $115 $0
$13,831,082 $27,624,530 $8,372,612 $11,713,343
Cityof Grand Terrace
FY 2021-22 Proposed Revenue Summary by Fund
16
F.7.b
Packet Pg. 183
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CITY OF GRAND TERRACE
FY2021-22
EXPENDITURE SUMMARY
19
F.7.b
Packet Pg. 184
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Fund Fund Title
2018-19
Actual
2019-20
Actuals
2020-21
Projected
2021-22
Proposed
Budget
GENERAL FUNDS
10 GENERAL FUND $5,949,834 $6,106,120 $6,179,632 $6,805,595
61 COMMUNITY BENEFITS FUND $15,250 $7,997 $1,385 $20,000
62 LIGHT UP GRAND TERRACE $7,920 $13,535 $5,915 $5,000
63 GT ILLEGAL FIREWORKS ENFORCEMENT $57 $236 $0 $250
64 PUBLIC SAFETY FUND $0 $0 $0 $0
69 COMMUNITY DAY FUND $2,050 $0 $0 $0
68 40TH YEAR BIRTHDAY CELEBRATION FND $22,947 $0 $0 $0
70 EQUIP REPLACEMENT RESERVE FUND $0 $0 $0 $0
DEVELOPMENT IMPACT FEES (DIF)
11 STREET FUND $30,771 $40,457 $0 $0
12 STORM DRAIN FUND $0 $0 $0 $0
13 PARK FUND $145,510 $100,000 $0 $0
19 FACILITIES FUND $0 $0 $60,425 $0
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS) $150,050 $157,274 $150,000 $150,000
15 AIR QUALITY IMPROVEMENT FUND $60,075 $54,353 $5,000 $13,000
16 GAS TAX FUND $627,322 $527,924 $431,984 $722,075
17 TRAFFIC SAFETY FUND $0 $0 $0 $4,000
20 MEASURE "I" FUND $635,144 $28,432 $53,090 $119,272
25 SPRING MOUNTAIN RANCH $1,940 $80,600 $5,720 $50,000
26 LNDSCP & LGTG ASSESSMENT DIST $17,140 $16,181 $16,139 $66,009
56 ROAD MAINTENANCE & REHAB ACCT $0 $914 $202,000 $0
67 PUBLIC, EDUCATIONAL & GOVT ACCESS $0 $0 $62 $21,500
76 EIFD - ENHANCED INFRAST FIN DIST $8,100 $4,725 $0 $0
90 COVID-19 FEMA REIMBURSEMENT FUND $0 $30,268 $552,114 $0
ENTERPRISE FUND
21 WASTEWATER DISPOSAL FUND $88,570 $88,570 $0 $0
GRANT FUNDS
22 CDBG - COMM DEV BLOCK GRANT $42,164 $53,724 $30,638 $69,934
65 SENIOR BUS PROGRAM FUND $46,899 $67,315 $63,075 $121,067
66 CAL RECYCLE GRANT $29,630 $937 $0 $0
73 ACTIVE TRANSPORTATION PRGRM FUND $52,662 $0 $3 $0
74 HIGHWAY SAFETY IMPROV PROGRAM $24,956 $21,685 $417,508 $44,000
77 SO CAL INCENTIVE PROJ (SCIP) GRANT $0 $178,900 $0 $0
SUCCESSOR AGENCY
31 S/A RDA REVENUE FUND $2,053,573 $1,527,676 $0 $0
32 S/A CAPITAL PROJECTS FUND $397,847 $11,111 $5,928 $0
33 S/A DEBT SERVICE FUND $1,082,033 $918,551 $281,106 $0
36 2011 TABS A & B BOND PROCEEDS $1,210 $16,941,138 $3,670 $0
CAPITAL PROJECT FUNDS
45 CIP - COMMERCE WAY $165,681 $36,384 $65 $839,594
46 CAPITAL IMPROVEMENTS - STREETS $978,684 $139,986 $0 $0
47 CAP.PRJ. BARTON/COLTON BRIDGE $2,379 $2,650 $13,418 $0
48 CAPITAL PROJECTS FUND $1,446 $1,186 $0 $0
49 CAPITAL PROJECTS FUND- PARKS $102,535 $13,495 $13,145 $1,624,000
52 HOUSING AUTHORITY $34,536 $26,829 $21,725 $19,248
95 DOG PARK ENDOWMENT FUND $0
$12,778,915 $27,199,153 $8,513,747 $10,694,544
Cityof Grand Terrace
FY 2021-22 Proposed Expenditure Summary by Fund
20
F.7.b
Packet Pg. 185
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CITY OF GRAND TERRACE
FY2021-22
REVENUE & EXPENDITURE
STATEMENT
23
F.7.b
Packet Pg. 186
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2019-20 2019-20 2020-21 2020-21 2021-22
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
Revenues
Property Tax $4,055,890 $2,391,099 $4,195,441 $2,606,914 $4,046,365
Residual Receipts - RPTTF $1,442,400 $1,911,591 $1,798,163 $1,483,046 $176,900
Proceeds from Sale of Property $0 $3,720 $0 $0 $1,798,700
Franchise Fees $534,790 $549,823 $445,000 $620,000 $620,000
Licenses, Fees & Permits $620,160 $721,146 $492,740 $385,010 $658,500
Sales Tax $978,400 $1,084,319 $943,000 $1,225,000 $1,236,200
Intergovernmental Revenue/Grants $1,276,802 $640,731 $1,361,296 $948,036 $2,173,329
Charges for Services $207,900 $135,639 $100,300 $125,511 $144,100
Fines & Forfeitures $79,000 $71,795 $76,500 $68,656 $70,550
Miscellaneous $115,388 $13,636 $100,240 ($4,999) $10,000
Use of Money & Property $75,050 $269,705 $80,550 $50,738 $46,690
Waste Water Receipts $318,349 $318,349 $318,349 $318,349 $318,349
Transfers In $2,968,850 $18,917,742 $2,874,850 $264,350 $108,860
Residual Receipts - Sr Ctr $0 $1,440 $0 $0 $0
Gas Tax $319,800 $294,195 $560,000 $282,000 $304,800
Total Revenues $12,992,779 $27,324,930 $13,346,429 $8,372,612 $11,713,343
Expenditures by Category
Salaries $1,531,351 $1,495,553 $1,319,970 $1,226,178 $1,853,206
Benefits $947,636 $900,532 $1,230,282 $1,015,453 $1,277,063
Materials & Supplies $264,977 $259,893 $195,956 $189,119 $229,770
Professional/Contractual Services $7,269,252 $5,148,798 $5,569,330 $4,383,518 $5,113,890
Equipment $196,750 $186,263 $5,000 $0 $0
Lease of Facility/Equipment $13,420 $13,392 $42,123 $17,514 $65,200
Utilities $218,380 $205,409 $224,668 $252,144 $265,748
Overhead Cost Allocation $0 $2 $0 $0 ($3,000)
Capital Projects $1,631,167 $139,037 $1,653,482 $817,990 $1,774,667
Debt Service $266,400 $26,782 $233,438 $231,106 $0
Transfers Out $2,925,050 $18,750,101 $971,488 $380,725 $118,000
Total Expenditures $15,264,383 $27,125,762 $11,445,737 $8,513,748 $10,694,544
Revenues $12,992,779 $27,324,930 $13,346,429 $8,372,612 $11,713,343
Expenditures by Category ($15,264,383)($27,125,762)($11,445,737)($8,513,748)($10,694,544)
Surplus or Approved Use of Fund Balance ($2,271,604)$199,168 $1,900,692 ($141,136)$1,018,799
City of Grand Terrace
FY 2021-22 Proposed Citywide Revenue and Expenditure Report
24
F.7.b
Packet Pg. 187
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2018-19 Actual
2019-2020
Actuals
2020-21
Projections
2021-22
Proposed
Budget
Revenues
Property Tax $1,881,364 $2,052,014 $2,257,080 $3,989,040
Residual Receipts - RPTTF $1,441,813 $1,911,591 $1,483,046 $176,900
Proceeds from Sale of Property $0 $3,720 $0 $1,798,700
Franchise Fees $520,774 $549,823 $620,000 $620,000
Licenses, Fees & Permits $422,427 $389,162 $362,330 $490,000
Sales Tax $831,321 $833,919 $970,000 $988,000
Intergovernmental Revenue/Grants $46,209 $46,400 $30,549 $31,220
Charges for Services $141,143 $132,506 $125,311 $141,100
Fines & Forfeitures $71,593 $66,667 $64,806 $66,300
Miscellaneous $78,919 $4,346 ($5,004) $0
Use of Money & Property $93,771 $76,325 $34,260 $34,660
Waste Water Receipts $318,349 $318,349 $318,349 $318,349
Transfers In $2,379 $94,608 $0 $0
Residual Receipts - Sr Ctr $0 $1,440 $0 $0
Total Revenues $5,850,062 $6,480,870 $6,260,727 $8,654,269
Expenditures by Category
Salaries $1,210,981 $1,253,641 $1,084,765 $1,552,512
Benefits $739,524 $824,206 $965,636 $1,149,757
Materials & Supplies $208,439 $219,204 $186,446 $224,770
Professional/Contractual Services $3,316,160 $3,417,731 $3,618,510 $3,662,458
Equipment $0 $7,730 $0 $0
Lease of Facility/Equipment $8,549 $13,392 $17,514 $19,600
Utilities $141,041 $130,555 $162,009 $176,448
Overhead Cost Allocation ($87,450) ($54,056) ($81,950)($84,950)
Capital Projects $0 $86,558 $113,402 $0
Debt Service $0 $26,782 $0 $0
Transfers Out $155,346 $180,377 $113,300 $105,000
Total Expenditures $5,692,590 $6,106,120 $6,179,632 $6,805,595
Revenues $5,850,062 $6,480,870 $6,260,727 $8,654,269
Expenditures by Category ($5,692,590)($6,106,120)($6,179,632)($6,805,595)
Surplus or Approved Use of Fund Balance $157,472 $374,750 $81,095 $1,848,674
City of Grand Terrace
FY 2021-22 Proposed General Fund Revenue and Expenditure Report
25
F.7.b
Packet Pg. 188
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CITY OF GRAND TERRACE
FY2021-22
TRANSFERS
29
F.7.b
Packet Pg. 189
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INTERFUND TRANSFERS
2020-21
Fund Account Number Adopted
OPERATIONS
TRANSFERS OUT
10 GENERAL FUND 10-190-999-000-000 $80,000
$80,000
TRANSFERS IN
16 GAS TAX FUND 16-800-10 $70,000
$70,000
GRANTS
TRANSFERS OUT
15 AIR QUALITY IMPROVEMENT FUND 15-999-999-000-000 $3,860
$3,860
TRANSFERS IN
65 SENIOR BUS PROGRAM FUND 65-800-10 $10,000
65 SENIOR BUS PROGRAM FUND 65-800-15 $3,860
$13,860
INTRA-FUND TRANSFERS
2020-21
Fund Account Number Adopted
GENERAL FUND
TRANSFERS OUT
10 GENERAL FUND 10-999-999-061-000 $20,000
10 GENERAL FUND 10-999-999-062-000 $5,000
$25,000
TRANSFERS IN
61 COMMUNITY BENEFITS FUND 61-800-10 $20,000
62 LIGHT UP GRAND TERRACE FUND 62-800-10 $5,000
$25,000
City of Grand Terrace
FY2021-22 Proposed Budget Transfers
30
F.7.b
Packet Pg. 190
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CITY OF GRAND TERRACE
FY2021-22
GENERAL FUND
By Department
31
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Packet Pg. 191
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2020-21 Budget
2021-22
Proposed
Budget
REVENUES
Property Tax $1,971,250 $3,989,040
Residual Receipts - RPTTF $1,442,400 $176,900
Proceeds from Sale of Property $0 $1,798,700
Franchise Fees $534,790 $620,000
Licenses, Fees & Permits $456,510 $490,000
Sales Tax $785,400 $988,000
Intergovernmental Revenue/Grants $26,500 $31,220
Charges for Services $207,900 $141,100
Fines & Forfeitures $72,500 $66,300
Miscellaneous $15,148 $0
Use of Money & Property $62,000 $34,660
Waste Water Receipts $318,349 $318,349
Transfers In $84,450 $0
Residual Receipts - Sr Ctr $0 $0
Gas Tax $0 $0
TOTAL REVENUES $5,977,197 $8,654,269
EXPENDITURES
City Council $67,752 $76,621
City Manager
City Manager $593,124 $713,643
Information Technology $93,937 $95,000
Senior Citizens Program $39,592 $31,120
Emergency Operations $3,608 $8,000
City Clerk
City Clerk $176,627 $232,963
Historical & Cultural Committee $1,254 $0
City Attorney $209,002 $210,000
Finance $256,843 $480,364
Planning & Development Services
Building & Safety $235,208 $297,216
Code Enforcement $250,087 $271,837
Enforcement Program $50,439 $56,500
Community Development $336,336 $432,088
Planning Commission $6,882 $6,882
City of Grand Terrace
General Fund Revenue & Expenditure Statement
34
F.7.b
Packet Pg. 192
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2020-21 Budget
2021-22
Proposed
Budget
City of Grand Terrace
General Fund Revenue & Expenditure Statement
Public Works
Public Works $350,252 $317,608
Facilities Manager $58,262 $60,680
Parks Maintenance $187,114 $234,357
Storm Drain Maintenance $21,557 $29,000
NPDES $8,522 $8,000
Law Enforcement $2,160,076 $2,440,940
Non-Departmental
Non-Departmental $840,841 $852,726
Overhead Cost Allocation ($36,950)($49,950)
REVENUES $5,977,197 $8,654,269
EXPENDITURES $5,910,365 $6,805,595
Surplus or Approved Use of Fund Balance $66,832 $1,848,674
35
F.7.b
Packet Pg. 193
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FY2021-22
DEVELOPMENT IMPACT FEES
109
F.7.b
Packet Pg. 194
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Street Fund Storm Drain Fund Park Fund
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $83,000 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $3,000 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $2,000 $800 $800
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $88,000 $800 $800
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $0 $0 $0
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $0 $0
Impact to Fund Balance
Revenues $88,000 $800 $800
Expenditures $0 $0 $0
Net - Increase to or (Use of) Fund Balance $88,000 $800 $800
FY 2021-22 Proposed Revenue & Expense Report by Fund
DEVELOPMENT IMPACT FEES
City of Grand Terrace
111
F.7.b
Packet Pg. 195
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Facilities Fund Total
Revenues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $20,000 $103,000
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $0 $0
Charges for Services $0 $3,000
Fines & Forfeitures $0 $0
Miscellaneous $0 $0
Use of Money & Property $600 $4,200
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $0
Total Revenues $20,600 $110,200
Expenditures
Salaries $0 $0
Benefits $0 $0
Materials & Supplies $0 $0
Professional/Contractual Services $0 $0
Lease of Facility/Equipment $0 $0
Utilities $0 $0
Utilities $0 $0
Capital Projects $0 $0
Debt Service $0 $0
Transfers Out $0 $0
Overhead Cost Allocation $0 $0
Total Expenditures $0 $0
Impact to Fund Balance
Revenues $20,600 $110,200
Expenditures $0 $0
Net - Increase to or (Use of) Fund Balance $20,600 $110,200
FY 2021-22 Proposed Revenue & Expense Report by Fund
DEVELOPMENT IMPACT FEES
City of Grand Terrace
112
F.7.b
Packet Pg. 196
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FY2021-22
SPECIAL REVENUE FUNDS
113
F.7.b
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Supplemental Law
Enforcement Svcs
Fund (SLESF)
Air Quality
Improvement Fund
Gas Tax Fund
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $15,500 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $304,800
Intergovernmental Revenue/Grants $160,000 $0 $350,000
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $400
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $70,000
Total Revenues $160,000 $15,500 $725,200
Expenditures
Salaries $0 $0 $250,575
Benefits $0 $0 $97,330
Materials & Supplies $0 $0 $5,000
Professional/Contractual Services $149,450 $0 $238,770
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $82,000
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $13,000 $0
Overhead Cost Allocation $550 $0 $48,400
Total Expenditures $150,000 $13,000 $722,075
Impact to Fund Balance
Revenues $160,000 $15,500 $725,200
Expenditures $150,000 $13,000 $722,075
Net - Increase to or (Use of) Fund Balance $10,000 $2,500 $3,125
SPECIAL REVENUE FUNDS
City of Grand Terrace
FY 2021-22 Adopted Revenue & Expense Report by Fund
116
$350,000
$725,200
$3,125
$725,200
F.7.b
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Traffic Safety Fund Measure "I" Fund Spring Mountain
Ranch Mitigation
Fund
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $50,000
Sales Tax $0 $248,200 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $4,000 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $400 $3,000
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $4,000 $248,600 $53,000
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $4,000 $46,272 $50,000
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $40,000 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $33,000 $0
Total Expenditures $4,000 $119,272 $50,000
Impact to Fund Balance
Revenues $4,000 $248,600 $53,000
Expenditures $4,000 $119,272 $50,000
Net - Increase to or (Use of) Fund Balance $0 $129,328 $3,000
SPECIAL REVENUE FUNDS
City of Grand Terrace
FY 2021-22 Adopted Revenue & Expense Report by Fund
117
F.7.b
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Landscape &
Lighting Assessment
Dist
Public, Educational
& Gov't Access
(PEG)
Enhanced
Infrastructure Fin
Dist (EIFD)
Revenues
Property Tax $57,325 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $,00 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $57,325 $,00 $0
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $58,889 $21,500 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $7,120 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $66,009 $21,500 $0
Impact to Fund Balance
Revenues $57,325 $,00 $0
Expenditures $66,009 $21,500 $0
Net - Increase to or (Use of) Fund Balance ($8,684)$$0
SPECIAL REVENUE FUNDS
City of Grand Terrace
FY 2021-22 Adopted Revenue & Expense Report by Fund
118
$,00$
$,00$
$,00$
$$
F.7.b
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RMRA Fund TOTAL
Revenues
Property Tax $0 $57,325
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $65,500
Sales Tax $0 $248,200
Gas Tax $0 $304,800
Intergovernmental Revenue/Grants $239,000 $418,300
Charges for Services $0 $0
Fines & Forfeitures $0 $4,000
Miscellaneous $0 $0
Use of Money & Property $0 $3,800
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $70,000
Total Revenues $239,000 $1,171,925
Expenditures
Salaries $0 $250,575
Benefits $0 $97,330
Materials & Supplies $0 $5,000
Professional/Contractual Services $0 $568,881
Equipment $0 $0
Lease of Facility/Equipment $0 $0
Utilities $0 $89,120
Capital Projects $0 $40,000
Debt Service $0 $0
Transfers Out $0 $13,000
Overhead Cost Allocation $0 $81,950
Total Expenditures $0 $1,145,856
Impact to Fund Balance
Revenues $239,000 $1,171,925
Expenditures $0 $1,145,856
Net - Increase to or (Use of) Fund Balance $239,000 $26,069
SPECIAL REVENUE FUNDS
City of Grand Terrace
FY 2021-22 Adopted Revenue & Expense Report by Fund
119
F.7.b
Packet Pg. 201
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FY2021-22
WASTE WATER FUNDS
121
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Packet Pg. 202
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Waste Water
Disposal Fund
TOTAL
Revenues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $0
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $0 $0
Charges for Services $0 $0
Fines & Forfeitures $0 $0
Miscellaneous $0 $0
Use of Money & Property $4,000 $4,000
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $0
Total Revenues $4,000 $4,000
Expenditures
Salaries $0 $0
Benefits $0 $0
Materials & Supplies $0 $0
Professional/Contractual Services $0 $0
Equipment $0 $0
Lease of Facility/Equipment $0 $0
Utilities $0 $0
Capital Projects $0 $0
Debt Service $0 $0
Transfers Out $0 $0
Overhead Cost Allocation $0 $0
Total Expenditures $0 $0
Impact to Fund Balance
Revenues $4,000 $4,000
Expenditures $0 $0
Net - Increase to or (Use of) Fund Balance $4,000 $4,000
ENTERPRISE FUND
City of Grand Terrace
FY 2021-22 Prposed Revenue & Expense Report by Fund
123
F.7.b
Packet Pg. 203
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FY2021-22
GRANTS
125
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Packet Pg. 204
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22 65 66
Community Dev
Block Grant (CDBG)
Senior Bus Program Cal Recycle Grant
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $69,934 $132,875 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $10,000 $0
Use of Money & Property $0 $30 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $13,860 $0
Total Revenues $69,934 $156,765 $0
Expenditures
Salaries $0 $36,648 $0
Benefits $0 $24,449 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $69,934 $14,370 $0
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $45,600 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $69,934 $121,067 $0
Impact to Fund Balance
Revenues $69,934 $156,765 $0
Expenditures $69,934 $121,067 $0
Net - Increase to or (Use of) Fund Balance $0 $35,698 $0
GRANT FUNDS
City of Grand Terrace
FY 2021-22 Proposed Revenue & Expense Summary by Fund Category
128
F.7.b
Packet Pg. 205
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Active
Transportation
Program (ATP)
Highway Safety
Improv Program
(HSIP)
Emergency Mgmt
Preparedness Grant
(EMPG)
Revenues Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $44,000 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $0 $44,000 $0
Expenditures Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $44,000 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $44,000 $0
Impact to Fund Balance Impact to Fund Balance
Revenues $0 $44,000 $0
Expenditures $0 $44,000 $0
Net - Increase to or (Use of) Fund Balance $0 $0 $0
GRANT FUNDS
City of Grand Terrace
FY 2021-22 Proposed Revenue & Expense Summary by Fund Category
129
F.7.b
Packet Pg. 206
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So. Cal Incentive
Project (SCIP)
Community Dev
Block Grant - Covid
19 (CDBG)
TOTAL
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $141,000 $387,809
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $10,000
Use of Money & Property $0 $0 $30
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $13,860
Total Revenues $0 $141,000 $411,699
Expenditures
Salaries $0 $0 $36,648
Benefits $0 $0 $24,449
Materials & Supplies $0 $0 $0
Professional/Contractual Services $0 $141,000 $225,304
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $45,600
Utilities $0 $0 $0
Capital Projects $0 $0 $44,000
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $141,000 $376,001
Impact to Fund Balance
Revenues $0 $141,000 $411,699
Expenditures $0 $141,000 $376,001
Net - Increase to or (Use of) Fund Balance $0 $0 $35,698
GRANT FUNDS
City of Grand Terrace
FY 2021-22 Proposed Revenue & Expense Summary by Fund Category
130
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$141,000
$141,000
$387,809
$411,699
$225,304
$376,001
$411,699
$376,001
F.7.b
Packet Pg. 207
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SUCCESSOR AGENCY
131
F.7.b
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S/A RDA Obligation
Retirement /
Revenue Fund
S/A Capital Projects
Fund
S/A Debt Service
Fund
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $0 $0 $0
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $0 $0 $0
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $0 $0
Impact to Fund Balance
Revenues $0 $0 $0
Expenditures $0 $0 $0
Net - Increase to or (Use of) Fund Balance $0 $0 $0
FY 2021-22 Proposed Revenue & Expense Report by Fund
SUCCESSOR AGENCY
City of Grand Terrace
133
F.7.b
Packet Pg. 209
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2011 A & B Taxx
Allocation Bond
Proceeds
Total
Revenues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $0
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $0 $0
Charges for Services $0 $0
Fines & Forfeitures $0 $0
Miscellaneous $0 $0
Use of Money & Property $0 $0
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $0
Total Revenues $0 $0
Expenditures
Salaries $0 $0
Benefits $0 $0
Materials & Supplies $0 $0
Professional/Contractual Services $0 $0
Lease of Facility/Equipment $0 $0
Utilities $0 $0
Utilities $0 $0
Capital Projects $0 $0
Debt Service $0 $0
Transfers Out $0 $0
Overhead Cost Allocation $0 $0
Total Expenditures $0 $0
Impact to Fund Balance
Revenues $0 $0
Expenditures $0 $0
Net - Increase to or (Use of) Fund Balance $0 $0
FY 2021-22 Proposed Revenue & Expense Report by Fund
SUCCESSOR AGENCY
City of Grand Terrace
134
F.7.b
Packet Pg. 210
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FY2021-22
CAPITAL PROJECT FUNDS
135
F.7.b
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Capital
Improvements -
Commerce Way
Capital
Improvements -
Streets
Capital Projects
Barton-Colton Bridge
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $0 $0 $0
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $772,927 $0 $0
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Capital Projects $66,667 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $839,594 $0 $0
Impact to Fund Balance
Revenues $0 $0 $0
Expenditures $839,594 $0 $0
Net - Increase to or (Use of) Fund Balance ($839,594)$0 $0
FY 2021-22 Proposed Revenue & Expense Report Fund
CAPITAL PROJECT FUNDS
City of Grand Terrace
137
F.7.b
Packet Pg. 212
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Fund - Parks
Total
Revenues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $0
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $1,412,000 $1,412,000
Charges for Services $0 $0
Fines & Forfeitures $0 $0
Miscellaneous $0 $0
Use of Money & Property $0 $0
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $0
Total Revenues $1,412,000 $1,412,000
Expenditures
Salaries $0 $0
Benefits $0 $0
Materials & Supplies $0 $0
Professional/Contractual Services $0 $772,927
Lease of Facility/Equipment $0 $0
Utilities $0 $0
Utilities $0 $0
Capital Projects $1,624,000 $1,690,667
Debt Service $0 $0
Transfers Out $0 $0
Overhead Cost Allocation $0 $0
Total Expenditures $1,624,000 $2,463,594
Impact to Fund Balance
Revenues $1,412,000 $1,412,000
Expenditures $1,624,000 $2,463,594
Net - Increase to or (Use of) Fund Balance ($212,000)($1,051,594)
FY 2021-22 Proposed Revenue & Expense Report Fund
CAPITAL PROJECT FUNDS
City of Grand Terrace
138
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FY2021-22
HOUSING SUCCESSOR AGENCY
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Housing Authority TOTAL
Revenues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $0
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $313,000 $313,000
Charges for Services $0 $0
Fines & Forfeitures $0 $0
Miscellaneous $0 $0
Use of Money & Property $0 $0
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $0
Total Revenues $313,000 $313,000
Expenditures
Salaries $48,147 $48,147
Benefits $20,851 $20,851
Materials & Supplies $0 $0
Professional/Contractual Services $70 $70
Equipment $0 $0
Lease of Facility/Equipment $0 $0
Utilities $180 $180
Capital Projects $0 $0
Debt Service $0 $0
Transfers Out $0 $0
Overhead Cost Allocation $0 $0
Total Expenditures $69,248 $69,248
Impact to Fund Balance
Revenues $313,000 $313,000
Expenditures $69,248 $69,248
Net - Increase to or (Use of) Fund Balance $243,752 $243,752
HOUSING AUTHORITY
City of Grand Terrace
FY 2020-21 Proposed Revenue & Expense Report by Fund
141
$313,000 $313,000
$313,000 $313,000
$48,147
$20,851
$48,147
$313,000 $313,000
$69,248 $69,248
$243,752 $243,752
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AGENDA REPORT
MEETING DATE: June 22, 2021 Council Item
TITLE: Historical & Cultural Activities Committee Member
Appointments and Process
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: 1. That Each City Council Member Nominate an
Applicant From the Six (6) Applications Received as Their
Nominee to the Historical & Cultural Activities Committee
2. That, Upon Selection of the Nominees by Each City
Council Member, the Mayor Appoint, Subject to City Council
Approval, the Nominees to the Historical & Cultural Activities
Committee.
3. That the Mayor Appoint, Subject to City Council
Approval, the Remaining Applicant as an At-Large Historical
& Cultural Activities Committee Member.
4. Direct Staff to prepare an item consolidating all rules
and procedures governing the Historical & Cultural Activities
Committee for the City Council’s consideration and approval
at a future meeting.
2030 VISION STATEMENT:
This action supports Our Mission: To preserve and protect our community and its
exceptional quality of life through thoughtful planning, within the constraints of fiscally
responsible government.
BACKGROUND:
The Historical & Cultural Activities Committee is a seven-member Committee appointed
by the Mayor, subject to City Council approval, and serves four-year terms at the
pleasure of the City Council. The terms alternate so that every two (2) years at least two
(2) appointments are set to expire.
Additionally, the Membership and Appointment process of the Historical & Cultural
Activities Committee shall be made by minute record of the City Council and shall
continue in effect until a successor is appointed. Each member of the City Council shall
nominate one (1) member of the Historical and Cultural Activities Committee and the
remaining two (2) members shall be appointed by majority vote of the City Council
(Attachment I).
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DISCUSSION:
Filling Vacancies on the Historical & Cultural Activities Committee
Currently, the Historical & Cultural Activities Committee has seven (7) vacancies due to
the Committee Members’ previous resignations.
Pursuant to Government Code section 54975(a), “[w]henever an unscheduled vacancy
occurs in any board, commission, or committee for which the legislative body has the
appointing power, whether due to resignation, death, termination, or other causes, a
special vacancy notice shall be posted in the office of the clerk of the local agency, on
either the local agency’s Internet Web site or at the library designated pursuant to
Section 54973, and in other places as directed by the legislative body, not earlier than
20 days before or not later than 20 days after the vacancy occurs. Final appointment to
the board, commission, or committee shall not be made by the legislative body for at
least 10 working days after the posting of the notice in the clerk’s office.”
The notice of vacancy has been published as stated above since May 14, 2021. The
City has received six (6) applications (attached hereto) from the following community
members to serve on the Committee:
Frank’e Byma
Renae Walker
MaryBeth Correra
Michelle Greer
Becky Giroux
Louise Lunstrum
Consolidating Rules and Procedures
Throughout the City’s history, the rules and procedures governing the Historical &
Cultural Activities Committee have been variously established and adopted by City
Council minute orders and resolutions. It desirable that these rules and regulations be
consolidated into one document in order to provide clarity on such rules and
procedures.
At this time, and based on the foregoing, it is staff’s recommendation (1) that each City
Council Member nominate an applicant from the six (6) applications received as their
nominee to the Historical & Cultural Activities Committee; (2) that upon selection of the
nominees by each City Council Member, the Mayor appoint, subject to City Council
approval, the nominees to the Historical & Cultural Activities Committee; (3) that the
Mayor appoint, subject to City Council approval, the remaining applicant as an at-large
Historical & Cultural Activities Committee Member; and (4) that the City Council direct
Staff to prepare an item consolidating all rules and procedures governing the Historical
& Cultural Activities Committee for the City Council’s consideration and approval at a
future meeting.
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FISCAL IMPACT:
None.
ATTACHMENTS:
• Attachment I - H&C Committee Minutes - 12-04-1980 (PDF)
• Application for Citizen Service - Frank'e Byma_Redacted (PDF)
• Application for Citizen Service - Renae Walker_Redacted (PDF)
• Application for Citizen Service - MaryBeth Correra_Redacted (PDF)
• Application for Citizen Service - Michelle Greer_Redacted (PDF)
• Application for Citizen Service - Becky Giroux_Redacted (PDF)
• Application for Citizen Service - Louise Lunstrum_Redacted (PDF)
APPROVALS:
Debra Thomas Completed 06/16/2021 8:04 AM
City Attorney Completed 06/17/2021 7:26 AM
City Manager Completed 06/17/2021 8:35 PM
City Council Pending 06/22/2021 6:00 PM
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June 1, 2021
Re: Historical and Cultural Committee Nominee Consideration
To whom it may concern:
I, Renae Walker, am honored to considered for this position. I have been a member of this community
that I love since 2003, directly and indirectly since 1981 when my extended family first moved here.
In my time here I have become a board member of the Grand Terrace Community Soccer Club since
2008 serving in many various positions and am currently the Secretary, as board member of The
Foundation of Grand Terrace as The Community Events Chair since 2019, and current board member on
Grand Terrace Little League as well as being on the Planning Committee to Grand Terrace Community
Day since 2017.
Being a part of the community I believe in so much, is a delight and driving force in all my activities in
the City. I am excited to see what this new committee will hold for myself and the City of Grand Terrace.
Thank you for your consideration,
Renae Walker
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AGENDA REPORT
MEETING DATE: June 22, 2021 Council Item
TITLE: Approval of Annual Appropriations Limit for Fiscal Year
2021-22, Including Adoption of the Price Factor and
Population Change Factor for the Appropriations Limit
Calculation
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: (1) Approve the selection of the Change in Per Capita
Personal Income of 5.73% as the Price Factor for the Fiscal
Year 2021-22 Appropriations Limit Calculation; and
(2) Approve the selection of the Change in County of San
Bernardino Population of 0.17% as the Population Change
Factor for the Fiscal Year 2021-2022 Appropriations Limit
Calculation; and
(3) Adopt A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA,
ESTABLISHING THE APPROPRIATIONS LIMIT FOR
FISCAL YEAR 2021-22, INCLUDING ADOPTION OF THE
PRICE FACTOR AND POPULATION CHANGE FACTOR
FOR THE APPROPRIATIONS LIMIT CALCULATION
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through the
continuous monitoring of revenue receipts and expenditure disbursements against approved
budget appropriations.
BACKGROUND:
On November 6, 1979, California voters approved the Gann Spending Limitation
Initiative (Proposition 4) establishing Article XIIIB of the State Constitution. Article XIIIB
sets limits on the amount of tax revenues that the State and most local governments
can appropriate within a given fiscal year. Its basic provisions are as follows:
• Each year, the State and local governments must adopt a resolution establishing an
Appropriations Limit, also known as the “Gann Limit”. Fiscal Year 1984-85
appropriations serve as the base for this limit, with adjustments being made annually to
reflect increases in population, the cost of living, and financial responsibility transfers.
• Only tax proceeds are subject to the limit. Charges for services, regulatory fees, grants,
loans, donations and other non-tax proceeds are not subject to the limit. Exemptions are
also made for voter-approved debt, debt that existed prior to January 1, 1979, and for the
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cost of compliance with court or Federal government mandates.
• All tax revenues received in excess of the Appropriations Limit must be refunded to
taxpayers within a two-year period.
• The voters may approve an increase in the Appropriations Limit. For the increase to
remain in effect, however, it must be re-approved by voters at four-year intervals.
On June 5, 1990, California voters approved the Traffic Congestion Relief and Spending
Limitation Act (Proposition 111), which made various amendments to Article XIIIB of the State
Constitution. The major changes, which became effective July 1, 1990, are as follows:
• The change in the cost of living is defined to be either the change in California per capita
personal income or the change in assessed valuation due to the addition of non-residential
new construction. Previously, the change in the cost of living was defined as the lesser of
the change in the U.S. Consumer Price Index or the change in California per capita
personal income.
• The change in population is defined as either a change in the City’s population or a
change in the County’s population, whichever is greater.
• “Qualified capital outlay projects” were added to the items exempted from the
Appropriations Limit. Qualified capital outlay projects must have a useful life of ten or
more years and a cost that equals or exceeds $100,000.
• Tax revenues received in excess of the Appropriations Limit must be refunded to
taxpayers only if the limit is exceeded over a two-year period.
The annual calculation of the Appropriations Limit must be reviewed as part of the City’s annual
financial audit.
DISCUSSION:
As indicated above, Proposition 111 made several changes to the method used to
calculate the Appropriations Limit. The change in the cost of living (or “price factor”) is
defined to be either the change in California per capita personal income or the change
in assessed valuation due to the addition of non-residential new construction. Following
are the two options for the City’s FY 2021-22 Appropriations Limit calculation:
1) Change in California per capita personal income (provided by California
Department of Finance): 5.73%
2) Change in Grand Terrace assessed valuation from 2021 to 2022 due to the
addition of non-residential new construction: This information is not yet available
from the County Assessor’s office. When the data is available, if it is greater than
the change in California per capita personal income, the Appropriations Limit will
be revised and resubmitted to the City Council for approval.
Based on the above information, the change in California per capita personal income
has been used as the price factor for the FY 2021-22 Appropriations Limit calculation.
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The “population factor” to be used in calculating the Appropriations Limit is defined by
Proposition 111 as either a change in the City’s population or a change in the County’s
population, whichever is greater. Per information provided by the California Department
of Finance, following are the population changes from 2021 to 2022:
1) Change in City of Grand Terrace population: (-0.07%)
2) Change in San Bernardino County population: 0.17%
Since Option 2 (change in San Bernardino County population) is greater than the City of
Grand Terrace population change, it is recommended to be used as the population
factor for the FY 2021-22 Appropriations Limit calculation.
Exhibit A provides the calculation of the FY 2021-22 Appropriations Limit using the
recommended price and population factors. Exhibit B identifies the revenues that are
classified as tax proceeds and those that are classified as non-tax proceeds for
Appropriations Limit purposes. Exhibit C is the Department of Finance letter providing
the per capita personal income and population change information used in the
Appropriations Limit calculation.
The City’s Appropriations Limit for FY 2020-21 was $15,262,095. The recommended
change factor, as allowed by Proposition 111 due to cost of living and population
changes, is 1.0591. This results in a FY 2021-22 Appropriations Limit of $16,164,085.
The FY 2021-22 Proposed Budget contains appropriations subject to the Appropriations
Limit of $5,346,106 which is $10,817,978 below the City’s legal limit.
FISCAL IMPACT:
There is no fiscal impact associated with adoption of the FY 2021-22 Appropriations
Limit, as the City is safely within its legal appropriations limit for FY 2021-22.
ATTACHMENTS:
• FY 2021-22 Appropriations Limit Resolution (DOCX)
• Exhibit A - FY 2021-22 Appropriations Limit Calculation (PDF)
• Exhibit B - Revenue Classification (PDF)
• Exhibit C - DOF Price and Population Letter 2021 (PDF)
APPROVALS:
Terry Shea Completed 06/11/2021 11:03 AM
Finance Completed 06/11/2021 11:04 AM
City Attorney Completed 06/15/2021 3:44 PM
City Manager Completed 06/17/2021 8:36 PM
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City Council Pending 06/22/2021 6:00 PM
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Page 1 of 3
RESOLUTION NO. 2021-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ESTABLISHING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2021-22,
INCLUDING ADOPTION OF THE PRICE FACTOR AND
POPULATION CHANGE FACTOR FOR THE APPROPRIATIONS
LIMIT CALCULATION
Recitals
WHEREAS, Article XlllB of the California Constitution and Section 7910 of the California
Government Code require that each year the City of Grand Terrace shall by resolution, establish
an Appropriations Limit for the fiscal year; and
WHEREAS, the City Council has adopted the Budget for Fiscal Year 2021-22 on June 22,
2021 and has prepared adjustments to said budget, a copy of which is on file in the Office of the
City Clerk and available for public inspection, and
WHEREAS, the said Budget and proposed amendments contains the estimates of the
services, activities and projects comprising the budget, and contains expenditure requirements
and the resources available to the City; and
WHEREAS, the City’s Finance Department has prepared calculations and documentation
required for and to be used in the determination of certain matters and for the establishment of
an Appropriations Limit for the City for Fiscal Year 2021-22; and
WHEREAS, in accordance with Section 7910 of the California Government Code,
documentation used in the determination of the appropriations limit and other necessary
determinations was made available to the public in accordance with the requirements set forth
therein; and
WHEREAS, the City Council has considered pertinent data such as price and population
factors and made such determinations as may be required by law, and has adopted this
Resolution at a regularly scheduled meeting of the City Council: and
WHEREAS, the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2021-
22 is hereby established at $16,164,085 and the total annual appropriations subject to such
limitation for Fiscal Year 2021-22 are determined to be $5,346,106.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That $16,164,085 is hereby established as the Appropriations Limit for the City of
Grand Terrace for Fiscal Year 2021-22.
2. The City Council hereby adopts the findings and methods of calculation set forth
in Exhibit A (Appropriations Limit Calculation) and Exhibit B (Proceeds of Tax Calculation).
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3. The City of Grand Terrace reserves the right to revise the factors associated with
the calculation of the limit established pursuant to Article XlllB of the California Constitution if such
changes or revisions would result in a more advantageous Appropriations Limit in the future.
4. If any section, subsection, sentence, clause, phrase, or portion of this Resolution
is for any reason held to be invalid or unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution.
The City Council of the City of Grand Terrace hereby declares that it would have adopted this
Resolution and each section, subsection, sentence, clause, phrase, or portion thereof irrespective
of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions
be declared invalid or unconstitutional.
5. The City Clerk shall certify to the adoption of this Resolution.
6. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular
meeting held on the 22nd day of June, 2021.
________________________________
Darcy McNaboe
Mayor
ATTEST:
__________________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
__________________________________
Adrian R. Guerra
City Attorney
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APPROPRIATIONS SUBJECT TO THE LIMIT
FY 2021-22 Total Revenue*11,674,483$
Less Non-Proceeds of Tax 6,328,377
A) Total Appropriations Subject to the Limit 5,346,106$
APPROPRIATIONS LIMIT
B) FY 2020-21 Appropriations Limit 15,262,095$
C) Change Factor**% Increase Factor
Cost of Living Adjustment 5.73 1.0573
Population Adjustment 0.17 1.0017
Change Factor (1.0573 x 1.0017)1.0591
D) Increase (decrease) in Appropriations Limit 901,990$
E) FY 2021-22 Appropriations Limit (B x C)16,164,085$
REMAINING APPROPRIATIONS CAPACITY (E-A)10,817,978$
Remaining Capacity as Percent of the FY 2021-22
Appropriations Limit 66.93%
*Revenues are based on FY 2021-22 Proposed Budget (all City funds excluding Successor Agency).
** State Department of Finance
Percent of Change in California Per Capita Income
Percent of Change in Csan Bernardino County Population
EXHIBIT A
CITY OF GRAND TERRACE
APPROPRIATIONS (GANN) LIMIT CALCULATION
FISCAL YEAR 2021-22
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CITY OF GRAND TERRACE
APPROPRIATIONS (GANN) LIMIT
PROCEEDS OF TAX CALCULATION
FISCAL YEAR 2021-22
BUDGETED BUDGETED
PROCEEDS NON-PROCEEDS TOTAL
REVENUE SOURCE OF TAX OF TAX REVENUE
TAXES
Property Tax (1)4,251,965$ 4,251,965$
Sales Tax (2) 988,000 988,000
Business License Tax 95,000 95,000
FEES
Franchise Fees 620,000$ 620,000
Building Fees 164,000 164,000
Planning Fees 211,650 211,650
Other Permits/Fees 471,620 471,620
Intergovernmental 1,692,875 1,692,875
Use of Money & Property 2,114,109 2,114,109
Gas Tax/Highway User Fees 543,800 543,800
Measure "I" Transportation 248,200 248,200
SLESF (AB 3229 COPS)160,000 160,000
CDBG 69,934 69,934
Other 19,000 19,000
OPERATING BUDGET SUBTOTAL 5,334,965$ 6,315,188$ 11,650,153$
% of Total 45.79%54.21%100.00%
Interest Allocation (3)11,141 13,189 24,330
CAPITAL PROJECT FUNDING
Gas Tax/Measure "I"/Transfers - -
State Grants - -
Bond Proceeds - -
CAPITAL PROJECT SUBTOTAL -$ -$ -$
TOTAL 5,346,106$ 6,328,377$ 11,674,483$
Revenues are based on FY 2021-22 Proposed Budget (all City funds excluding Successor Agency).
Notes:
(1) Includes Property Tax In-Lieu of Vehicle License Fees & RPTTF Residual Receipts
(2) Includes Property Tax In-Lieu of Sales Tax
(3) Based on percentage of Tax/Non-Tax Proceeds
EXHIBIT B
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May 2021
Dear Fiscal Officer:
Subject: Price Factor and Population Information
Appropriations Limit California Revenue and Taxation Code section 2227 requires the Department of Finance (Finance)
to transmit an estimate of the percentage change in population to local governments. Each local
jurisdiction must use their percentage change in population factor for January 1, 2021, in
conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2021-22. Attachment A provides the change in California’s per capita personal
income and an example for utilizing the price factor and population percentage change factor
to calculate the 2021-22 appropriations limit. Attachment B provides the city and unincorporated
county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change
data excludes federal and state institutionalized populations and military populations.
Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit. Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the
appropriations limit calculation mandate. The code section and the California Constitution can
be accessed at the following website: http://leginfo.legislature.ca.gov/faces/codes.xhtml.
Special districts required by law to calculate their appropriations limit must present the calculation
as part of their annual audit. Any questions special districts have on this requirement should be
directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits. Population Certification
The population certification program applies only to cities and counties. California Revenue and
Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2021.
Please Note: The prior year’s city population estimates may be revised. The per capita personal
income change is based on historical data. Given the stay-at-home orders due to COVID-19,
growth in the coming years may be substantially lower than recent trends. If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.
KEELY MARTIN BOSLER
Director By:
/s/ Erika Li
Erika Li Chief Deputy Director
Attachment
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May 2021 Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living
factor to compute their appropriation limit by a vote of their governing body. The
cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be
used in setting the fiscal year 2021-22 appropriation limit is:
Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2021-22 5.73
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2021-22
appropriation limit.
2021-22:
Per Capita Cost of Living Change = 5.73 percent
Population Change = -0.46 percent
Per Capita Cost of Living converted to a ratio: 5.73 + 100 = 1.0573
100
Population converted to a ratio: -0.46 + 100 = 0.9954
100
Calculation of factor for FY 2021-22: 1.0573 x 0.9954 = 1.0524
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Fiscal Year 2021-22
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2020 to January 1, 2021 and Total Population, January 1, 2021
Total
Population County Percent Change --- Population Minus Exclusions ---
City 2020-2021 1-1-20 1-1-21 1-1-2021
San Bernardino
Adelanto 0.13 35,102 35,147 35,147
Apple Valley 0.03 74,331 74,350 74,350
Barstow -0.24 24,097 24,040 24,205
Big Bear Lake -0.06 5,192 5,189 5,189
Chino 1.41 83,889 85,073 88,184
Chino Hills -0.22 82,846 82,661 82,661
Colton 0.27 54,051 54,198 54,198
Fontana 1.15 211,519 213,944 213,944
Grand Terrace -0.07 12,408 12,399 12,399
Hesperia 0.23 95,834 96,053 96,053
Highland -0.27 55,211 55,060 55,060
Loma Linda 1.31 24,533 24,854 24,895
Montclair 0.25 39,501 39,598 39,598
Needles -0.54 5,382 5,353 5,353
Ontario 0.67 180,788 182,004 182,004
Rancho Cucamonga 0.05 175,052 175,131 175,131
Redlands -0.01 71,164 71,154 71,154
Rialto -0.24 102,813 102,567 102,567
San Bernardino -0.62 216,384 215,035 216,291
Twentynine Palms 0.09 24,380 24,402 29,967
Upland -0.33 78,769 78,513 78,513
Victorville 0.61 123,241 123,992 127,170
Yucaipa -0.07 55,674 55,634 55,634
Yucca Valley 0.11 22,306 22,330 22,330
Unincorporated -0.20 303,098 302,484 303,912
County Total 0.17 2,157,565 2,161,165 2,175,909
*Exclusions include residents on federal military installations and group quarters residents in state mental
institutions, state and federal correctional institutions and veteran homes.
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AGENDA REPORT
MEETING DATE: June 22, 2021 Council Item
TITLE: Commitment of Fund Balance for Fiscal Year 2020-2021 in
Accordance with Governmental Accounting Standards Board
Statement No. 54 and City Reserves Policy No. 3.06
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Adopt a RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, COMITTING
FUND BALANCE FOR FISCAL YEAR 2020-21 IN
ACCORDANCE WITH GOVERNMENTAL ACCOUNTING
STANDARDS BOARD STATEMENT 54 AND CITY
RESERVES POLICY NO. 3.06
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensuring Our Fiscal Viability,” through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations and providing City Council scheduled updates on the
City’s fiscal condition.
BACKGROUND:
In February 2009, the Governmental Accounting Standards Board (GASB) issued
Statement 54, Fund Balance Reporting and Governmental Fund Type Definitions.
Statement 54 is designed to modify fund balance reporting in governmental funds with
the intention to improve financial reporting by providing fund balance categories and
classifications that will be more easily understood by the users of our annual financial
statements.
Fund balance refers to the difference between assets (what the City owns) and liabilities
(what the City owes) in the governmental balance sheet. Users of governmental
financial statements examine fund balance information to identify the available
resources of the governmental entity. Statement 54 sets criteria for fund balance
reporting that more clearly defines categories of fund balance. With more concisely
defined categories, the nature and extent of the constraints placed on a government’s
fund balance are clearer and more transparent.
DISCUSSION:
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FUND BALANCE
To establish uniformity, GASB Statement 54 created five new classifications of fund
balance. Each classification depicts the relative strength of the spending constraint for
which the resources can be used. From most to least constrained, the classifications of
fund balance are:
1. Non-spendable: Nonspendable fund balance includes amounts that are not in a
spendable form (inventory, for example) or are required to be maintained intact
(the principal of an endowment fund, or deposits for example).
2. Restricted: Restricted fund balance includes amounts constrained to specific
purposes by their providers (such as grant providers, bondholders, and higher
levels of government) through constitutional provisions or enabling legislation
(balances in special revenue funds are restricted fund balances since their
amounts are restricted for a specific purpose).
3. Committed: Committed fund balance includes amounts that can be used only for
the specific purposes determined by a formal action of the government's highest
level of decision-making authority, in this case, City Council. Commitments may
be changed or lifted only by City Council through the same formal action that
imposed the constraint originally. As approved by City Council in the previous
year, the City’s General Fund committed fund balances consisted of:
a) Contingencies;
b) Community Projects/Services;
c) Public Safety; and
d) Equipment Replacement (Fixed Asset Fund).
4. Assigned: Assigned fund balance comprises amounts intended to be used by
the governing body (City Council) for specific purposes. The intent can be
expressed by the governing body or by an official or body to which the governing
body delegates the authority. In this case, staff is requesting that the City Council
delegate to the City Manager and/or the Finance Director the authority to assign
fund balance. In governmental funds other than the general fund, assigned fund
balance represents the amount that is not restricted or committed. This indicates
that resources in other governmental funds are intended to be used for the
purpose of that fund.
5. Unassigned: Unassigned fund balance is the residual classification for the
general fund and includes all amounts not contained in the other classifications.
Unassigned amounts are technically available for any purpose. If another
governmental fund has a fund balance deficit, then it will be reported as a
negative amount in the unassigned classification in that fund. Positive
unassigned amounts will be reported only in the general fund.
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SUB-FUNDS
City staff established several funds for various programs and activities that staff
believed should be recorded and tracked separately from the General Fund for ease of
reporting to management and City Council. With the implementation of Statement 54,
these funds would be combined with the General Fund’s (Fund 10) fund balance for
reporting purposes in the annual financial statements according to the GASB policy;
however, City staff will continue to provide internal separate fund reports to City Council
for transparency. The funds that will be reported as the collective “General Fund” in the
City’s annual financial statements include:
1. General Fund (Fund 10)
2. Community Benefits Fund (Fund 61)
3. Light Up Grand Terrace Fund (Fund 62)
4. GT Illegal Fireworks Enforcement Fund (Fund 63)
5. Public Safety Fund (Fund 64)
6. Community Day Fund (69)
7. Equipment Replacement Reserve Fund (Fund 70)
As stated in the Generally Accepted Accounting Principles (GAAP), the General Fund
(for purposes of the City’s financial statements) which combines all seven (7) funds
listed above into one fund, should maintain a reserve equal to two (2) months of
operating revenues (estimates based on budgeted revenues).
The table below shows the collective fund balance of the General Fund and as it relates
to the GAAP minimum balance requirement as of June 30, 2021:
Table 1
General
Fund
Comm.
Benefits
Fund
Light Up
Grand
Terrace
Fund
Illegal
Fireworks
Fund
Public
Safety
Fund
Community
Day Fund
Eqpt
Replc
Reserve
TOTAL
(10) (61) (62) (63) (64) (69) (70)
Fund
balance,
7-1-2019
$3,183,864 $21,230 $0 $454 $21,721 $0 $1,005 $3,228,274
Actual
Revenues
(2019-20)
$6,480,871 $20,377 $13,006 $6 $326 $5 $15 $6,514,606
Actual
Expense
(2019-20)
($6,106,122) ($7,997) ($13,535) ($236) $0 $0 $0 ($6,127,890)
Fund
balance,
6-30-
2020
$3,558,613 $33,610 $(529) $224 $22,047 $5 $1,020 $3,614,990
Estimated
Revenues $6,260,727 $10,094 $5,535 $1 $105 $0 $4 $6,276,466
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(2020-21)
Estimated
Expense
(2020-21)
($6,179,632) ($1,385) ($5,915) $0 $0 $0 $0 ($6,186,932)
Fund
balance,
6-30-
2021
$3,639,708 $42,319 $(909) $225 $22,152 $5 $1,024 $3,704,524
Operating
Reserve
(2 months
of
revenues)
$1,043,455 $1,682 $923 $0 $18 $0 $1 $1,046,078
It is good to note that the collective Fund Balance includes any unspent 2011 Excess
Bond Proceeds transferred from the Successor Agency as approved by the Department
of Finance.
As stated earlier, the City uses its budgeted revenues to calculate the minimum fund
requirements. The FY2020-21 estimated revenues for the collective General Fund are
as follows:
Table 2
General
Fund
Comm.
Benefits
Fund
Light
Up
Grand
Terrace
Fund
Illegal
Fireworks
Fund
Public
Safety
Fund
Community
Day Fund
Eqpt
Replc
Reserve
TOTAL
(10) (61) (62) (63) (64) (69) (70)
Estimated
Revenues
(2020-21)
$6,260,727 $10,094 $5,535 $1 $105 $0 $4 $6,276,466
Operating Reserve
(2 months
revenues) $1,043,455 $1,682 $923 $0 $18 $0 $1 $1,046,078
The formula for maintaining a reserve equal to two (2) months of operating revenues is:
FY2020-21 Estimated revenues: $6,276,466
--------------- X 2 = $1,046,078 (16.7%)
12
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Staff is recommending that City Council adopt the attached resolution committing the
General Fund’s fund balance for Fiscal Year 2020-21 in the following categories shown
below:
Table 3
City of Grand Terrace
Fund Balance Designation: FY2020-21
Nonspendable:
Prepaid Costs $0
Land Held for Resale $665,000
Restricted for:
Community Development Projects $0
(e.g. Parks Fund, Facilities Fund)
Public Safety (e.g. SLESF Fund) $0
Public Works (e.g. Street Fund, facilities projects) $0
Infrastructure Projects $1,092,979
Committed to:
Committed to Contingencies (General Fund: #10) $1,046,078
Committed to Community Services
• Community Benefits Fund: #61 $1,680
• Light Up Grand Terrace Fund: #62 $920
Assigned
Assigned for continuing appropriations
(commitments, projects approved in current and
prior years that must be carried forward into the new
fiscal year)
$50,000
Assigned for future debt obligations $94,000
Unassigned $753,867
Total Fund Balance, GENERAL FUND $3,704,524
FISCAL IMPACT:
There is no fiscal impact to approving the resolution, designating Fund balance and
implementing Statement 54. Total fund balance reported with or without Statement 54
would be the same; only the components of fund balance will be altered.
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ATTACHMENTS:
• Resolution 2021-XX Committing Fund Balance for FY2020-21(DOCX)
APPROVALS:
Finance Completed 06/10/2021 5:53 PM
Terry Shea Completed 06/10/2021 5:54 PM
City Attorney Completed 06/15/2021 3:24 PM
City Manager Completed 06/17/2021 8:36 PM
City Council Pending 06/22/2021 6:00 PM
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RESOLUTION NO. 2020-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, COMITTING FUND BALANCE FOR FISCAL
YEAR 2020-21 IN ACCORDANCE WITH GOVERNMENTAL
ACCOUNTING STANDARDS BOARD STATEMENT 54 AND CITY
RESERVES POLICY NO. 3.06
Recitals
WHEREAS, the Governmental Accounting Standards Board (GASB) issued
Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions,
establishing a hierarchy clarifying the constraints that govern how a government entity
can use amounts reported as fund balance; and
WHEREAS, GASB 54 allows the governing body to formalize the commitment of
unassigned fund balance to a specified purpose; and
WHEREAS, the City Council of the City of Grand Terrace is the highest level of
decision-making authority for the City of Grand Terrace, and has the authority to commit,
assign, or evaluate existing fund balance classifications and identify the intended uses of
committed or assigned funds; and
WHEREAS, the committed fund balance classification reflects amounts subject to
internal restraints self-imposed by the City Council; and
WHEREAS, once the committed fund balance restraints are imposed, it requires
the constraint to be removed by the City Council prior to redirecting the funds for other
purposes; and
WHEREAS, the City Council has determined it will commit its General Fund
reserves for Fiscal Years 2020-21 as shown in the table below.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. The City Council finds that the above recitations are true and correct and,
accordingly, are incorporated as a material part of this Resolution.
2. The City Council hereby commits the following fund balance as shown in
the table below for fiscal year 2020-2021 in accordance with Governmental Accounting
Standards Board Statement 54 and City Reserves Policy No. 3.06:
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City of Grand Terrace
Fund Balance Designation: FY2020-21
Nonspendable:
Prepaid Costs $0
Land Held for Resale $665,000
Restricted for:
Community Development Projects $0
(e.g. Parks Fund, Facilities Fund)
Public Safety (e.g. SLESF Fund) $0
Public Works (e.g. Street Fund, facilities projects) $0
Infrastructure Projects $1,092,979
Committed to:
Committed to Contingencies $1,046,078
Committed to Community Services
· Community Benefits Fund: #61 $1,680
· Light Up Grand Terrace Fund: #62 $920
Assigned
Assigned for continuing appropriations
(commitments, projects approved in current and
prior years that must be carried forward into the
new fiscal year)
$50,000
Assigned for future debt obligations $94,000
Unassigned $753,867
Total Fund Balance, GENERAL FUND $3,704,524
3. If any section, subsection, sentence, clause, phrase, or portion of this
Resolution is for any reason held to be invalid or unconstitutional by the decision of any
court of competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this Resolution. The City Council of the City of Grand Terrace hereby declares
that it would have adopted this Resolution and each section, subsection, sentence,
clause, phrase, or portion thereof irrespective of the fact that any one or more sections,
subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
4. The City Clerk shall certify to the adoption of this Resolution.
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Page 3 of 3
5. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 22nd day of June, 2020.
Darcy McNaboe
Mayor
ATTEST:
Debra Thomas
City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra
City Attorney
G.10.a
Packet Pg. 247
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● JUNE 8, 2021
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
June 8, 2021
City Council Minutes
PowerPoint Presentations
Circuit Re liability Review
Grand Te rrace
2021
•Southern California Edison (SCE) is an Edison International company
•One of the nation’s largestelectricutilities
•More than 130 years of history
•Headquartered in Rosemead, California
•Regulated by the California Public Utilities Commission (CPUC)and the Federal Energy Regulatory Commission (FERC)
•50,000 square miles of SCE service area across Central, Coastal,and Southern California
•15 million residents through 5 million customer accounts
•445 communities and 13 Native American tribes
Who We Are
2
Our Grid
To deliver safe,reliable,and affordable power, we monitor and maintain a vast electricity system
730,000 Transformers
119,000 Miles of Transmission
and Distribution Lines
4,600 Circuits
1.4 Million Poles
50,000 Square Miles
3
Strengthening and Modernizing the Grid
•Infrastructure reliability –updating underground cables,poles,switches,and transformers
•Wildfire mitigation –hardening infrastructure, bolstering situational awareness capabilities, and enhancing operational practices
•Transmission –connecting renewables,installing new substations,and updating lines
•Grid readiness –updating the grid for impacts from new technologies
•Long-term energy policy –supporting energy storage,electric vehicles,and renewables
SCE plans to spend more than $5B eachyeartomaintain, improve, and hardenits infrastructure
SCE’s investments support safe,reliable,affordable,and clean energy for our customers
2020 Capital Investments
235 miles of underground cable replaced
97 miles of overhead conductorreplacedforpublicsafety
11.1k distribution poles replaced
3.6k transmission poles replaced
79 underground structurereplacements
4
Protecting Public Safety:Wildfire Mitigation Activities
2020 Year-End Progress Report –Data as of 12/31/20 5
Protecting Public Safety:Public Safety Power Shutoffs
•To reduce the threat of wildfires,SCEimplementsPublic Safety Power Shutoffs (PSPS)to temporarily shut off power to somecustomersinareaswithahighriskforwildfirestopreventtheelectricsystemfrombecomingthesourceofignition
•PSPS is used as a measure of last resort toprotectpublicsafetyunderdangerousfireweatherconditions, including high winds, low humidity,and dry vegetation
•Multiple methods are used to notify people inaffectedareasbefore,during and after a PSPSevent
•SCE provides resources to support customers during PSPS and offers several programs andrebatestohelpcustomersbepreparedand more resilient during emergencies
•SCE is working to reduce the impact of PSPSand is continuing to strengthen the electric grid to become more resilient in the face ofextremeweatherevents 6
Pathway 2045:Key steps California must take to reach carbon neutrality
Creating a Clean Energy Future
100%of grid sales with carbon-free electricity
80 GW of utility-scale clean generation
30 GW of utility-scaleenergy storage
7
70%of all buildings will use efficient electric space and water heating
90%fewer GHG emissions from all-electric homes
26 million electric vehicles
Over 1 million electrified medium and heavy duty vehicles
50%reduction in natural gas consumption
40%of the remaining natural gas is biomethane and hydrogen
Reliability Over view
What is Reliability?
•In simplest terms:
Having dependable electricity when you need it.
•Outages:
•Maintenance outages (aka planned outages)
•Repair outages (aka unplanned outages)
•Sustained Outage =An outage lasting > 5minutes
•Momentary Outage = An outage lasting ≤5minutes
•Public Safety Power Shutoff (PSPS)
Major Event Day (MED):A day in which the daily system SAIDI exceeds a threshold value.For the purposes of calculating daily system SAIDI,
any interruption that spans multiple calendar days is accrued to the day on which the interruption began.Statistically,days having a daily
system SAIDI greater than a threshold value are days on which the energy delivery system experienced stresses beyond that normally
expected (such as severe weather).
Public Safety Power Shutoff (PSPS) :An operational protocol that SCE implements under extreme weather conditions in order to minimize
the threat of wildfires and keep communities safe from potentially dangerous situations. These types of sustained outages are temporary
and usually involve situations where high fire areas are experiencing adverse weather or public safety is at risk.
9
How Do We Measure Reliability?
10
11
Overview of Grand Terrace
There are 5 circuits that serve Grand Terrace 1
Grand Total 8,166
Note:Thenumberof customerslistedrepresents
thetotalnumberof customerson eachcircuit(notthelocaljurisdiction).
Circuit Type Customers Circuit Type Customers Circuit Type Customers Circuit Type Customers
COOLEY(12KV)1,615DOMIC(12KV)1,274
GLOBE MILLS(12KV)889PRESTON(12KV)2,445URBITA(12KV)1,943
SCE SYSTEMWIDE
**Data is as of 03/16/2021,datacanbeslightly different due to
outage data validation process
Grand Terrace
Reliability History of Circuits Serving Grand Terrace (No Exclusions)
**“Exclusions”are days whichutilitiesareallowedtoremove
from their metrics becausetheoutagesonthosedays
were caused by acts of nature.
437.0
80.8 66.1
422.0
139.7 136.8 178.0 201.3
150.0
100.0
50.0
0.0
250.0
500.0
450.0
400.0
350.0
2017 2018 2019 2020
SAIDI
minutes ofsustainedinterruptions)
2.1
1.3
1.0
1.9
1.2
0.9 1.0 1.1
0.0
0.5
1.0
1.5
2.0
2.5
SAIFI(averagefrequencyofsustainedinterruptions)
2.4
12
2.0
1.0
1.61.8
1.4 1.4 1.4
1.0
0.5
0.0
1.5
2.0
2.5
3.0
MAIFI(averagefrequencyofmomentaryinterruptions)
SAIDI =the cumulative amount of time the average custom er is interrupted by “sustained”outages each year.
Causes of Repair Outages in Grand Terrace
2020
Weather /Fire
/Earthquake36.0%
13
Other33.0%
Equipment Failure30.3%
Operation0.5%
3rd Party0.1%
Vegetation /Animal0.0%PSPS
0.0%
Contributions toSAIDIbyOutageCause▪Equipment Failure
e.g.,in-servicefailure of
transformer,switch,or
conductors
▪Vegetation/Animal e.g., tree branch,rodent, or bird causing a short circuit betweenconductors
▪Other e.g.,patrolled
but no cause found
▪Operations e.g.,urgent
maintenance w/o 3-day
notice
▪3rd Party e.g.,balloon,
car hit pole, dig-in
▪PSPS e.g.,Public
Safety Power Shutoff
SAIFI =the number of times the average customer is interrupted by “sustained”outages each year
Contributions to SAIFI by Outage Cause
Other37.2%
Weather /Fire/Earthquake10.0%
Operation1.0%3rd Party0.1%PSPSEquipmentFailure0.0%51.7%Vegetation /Animal0.0%
Causes of Repair Outages in Grand Terrace
2020
Contributions to SAIFI by Outage Cause
14
▪Equipment Failure
e.g.,in-service failure oftransformer,switch,or conductors
▪Vegetation/Animal
e.g.,tree branch,rodent,or bird
causing a short circuit between
conductors
▪Other
e.g.,patrolled but no cause found
▪Operations
e.g., urgent maintenancew/o 3-day
notice
▪3rd Party
e.g.,balloon,car hit pole,dig-in
▪PSPS
e.g.,Public Safety Power Shutoff
Equipment Failure51.7%
Other37.2%
Weather /Fire
/Earthquake10.0%Operation1.0%
3rd Party0.1%
Vegetation /Animal
0.0%PSPS0.0%
15
16
Back-up Slides
17
Reliability Histories of Circuits Serving Grand Terrace
Updated through Dec 2020
18
AverageReliabilityof5CircuitsServing Grand Terrace
Notes:
No outagesare excluded from the metrics.
Outage Causes:
Other:e.g.,patrolled but no cause couldbe found
Operations:e.g.,urgent maintenance w/o 3-day notice to customers
3rd Party:e.g.,balloons,car hit pole,dig-in
Vegetation/Animal:e.g.,tree branch,rodent,or bird causing short circuit across conductors
PSPS:e.g.,PublicSafety Power Shutoff
SAIDI (minutes)= the cumulative amount of time the average customer is interrupted by “sustained”(longer than 5 minutes)outages.
SAIFI (interruptions) = the number of times the average customer is interrupted by “sustained”outages.
MAIFI (interruptions)=the number of times the average customer is interrupted by “momentary "(lasting5 minutes or less)outages.
2017 2018 2019 1stQtr2020 2ndQtr202
0 3rdQtr2020 4thQtr202
0 2020
SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI5CircuitsServingGrandTerrace--Total Customers:8,166
437.0 2.1 2.4 80.8 1.3 2.0 66.1 1.0 1.0 1.7 0.0 0.3 24.1 0.1 0.3 162.3 1.0 0.7 234.0 0.7 0.4 422.0 1.9 1.6
3rdParty 6%17%33%22%20%40%16%33%29%15%4%-1%1%48%--23%---0%0%18%EquipmentFailure 11%19%7%63%63%15%61%52%50%12%18%-99%99%52%42%67%23%16%24%14%30%52%22%Operation 15%27%14%4%15%1%3%1%21%7%21%-0%0%-1%1%-0%0%11%1%1%3%
Other --23%10%2%22%19%12%---100%---58%32%54%20%51%75%33%37%58%Vegetation/Animal ---0%0%21%------------------
Weather/Fire/Earthquake 69%37%22%---1%2%-67%57%-------65%25%-36%10%-
PSPS ------------------------
SCESYSTEMWIDE 139.7 1.2 1.8 136.8 0.9 1.4 178.0 1.0 1.4 17.1 0.2 0.3 17.2 0.2 0.4 71.4 0.3 0.4 95.5 0.4 0.4 201.3 1.1 1.4
CircuitHistory1
19
ReliabilityHistories forIndividual CircuitsServingGrand Terrace -1of2
2017 2018 2019 1stQtr2020 2nd Qtr2020 3rdQtr2020 4th Qtr202 0 2020
SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI
COOLEY(12KV)-Customers:1,615 684.3 1.8 1.7 ---78.8 1.9 2.0 ------0.8 0.0 -188.7 0.2 -189.6 0.2 -
3rd Party --55%---------------------
EquipmentFailure 8%50%45%---94%95%50%------100%100%----0%0%-
Operation ------4%0%50%---------------
Other ------------------100%100%-100%100%-
Vegetation/Animal ------------------------
Weather/Fire/Earthquake 92%50%----3%4%----------------
PSPS ------------------------
DOMIC(12KV)-Customers:1,274 313.5 3.9 4.4 88.0 2.2 4.2 69.3 2.1 1.8 9.1 0.0 -0.3 0.0 0.8 84.1 1.1 2.1 82.9 0.0 2.0 176.5 1.1 4.9
3rd Party --37%--23%83%98%100%18%7%-100%100%100%--50%---1%0%38%EquipmentFailure 32%21%-57%52%26%15%2%-------98%98%50%---47%91%21%Operation 27%53%-7%43%-2%0%-3%2%----2%2%-6%33%-4%3%-
Other --41%37%5%26%1%0%------------100%--41%Vegetation/Animal -----26%------------------
Weather/Fire/Earthquake 42%26%22%------79%91%-------94%67%-48%5%-
PSPS ------------------------
GLOBE MILLS(12KV)-Customers:889 128.0 1.8 1.0 35.9 1.0 2.0 111.6 1.1 ---2.5 ---15.2 1.0 -334.4 1.6 1.0 349.6 2.6 3.4
3rd Party ---94%99%-------------------
EquipmentFailure 48%7%-5%1%-1%5%-------100%100%-100%100%57%100%100%16%Operation 29%38%----3%0%------------43%--12%Other ------96%95%---100%-----------72%Vegetation/Animal ---2%1%100%------------------
Weather/Fire/Earthquake 23%55%100%---------------------
20
ReliabilityHistories forIndividual CircuitsServingGrand Terrace -2of2
2017 2018 2019 1stQtr2020 2nd Qtr2020 3rdQtr2020 4th Qtr2020 2020
SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI SAIDI SAIFI MAIFI
URBITA(12KV)-Customers:1,943 26.0 0.0 2.1 127.2 1.7 2.5 82.4 0.6 0.5 ---98.9 0.5 0.6 2.5 0.0 -583.5 0.7 -684.9 1.2 0.6
3rd Party ---1%1%81%6%6%----------------
EquipmentFailure 99%97%-93%94%19%88%87%100%---100%100%100%36%33%-0%0%-15%39%100%Operation --48%6%5%-4%5%-------64%67%----0%1%-
Other ------2%2%----------------
Vegetation/Animal ------------------------
Weather/Fire/Earthquake 1%3%52%---------------100%100%-85%60%-
PSPS ------------------------
-------------------------
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•
WASTE DISPOSAL
AGREEMENT (WDA)
WASTE DISPOSAL
AGREEMENT (WDA)
In 1998 the City of Grand Terrace entered into a Waste
Disposal Agreement (WDA) with San Bernardino County
In exchange for committing all its waste to San Bernardino
County Landfills, Cities received the following Benefits:
WASTE DISPOSAL
AGREEMENT (WDA)
Cities received the following Benefits:
•Discounted gate rate
•Guaranteed capacity
WASTE DISPOSAL
AGREEMENT (WDA)
Amendment No. 8 Provides the following:
•Extends Agreement to June 30, 2026
•Reduces rate from $39.12 to $38 Per Ton
•Current Gate Rate is $54.94 (non WDA haulers)
WASTE DISPOSAL
AGREEMENT (WDA)
Staff’s Recommendation –Approve Resolution
adopting Amendment No.8 to the WDA Agreement
between the County of San Bernardino and the City
of Grand Terrace
•Questions ?
2
3
2019-20 2019-20 2020-21 2020-21 2021-22
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
Property Tax $1,971,250 $2,052,014 $2,082,593 $2,257,080 $3,989,040
Residual Receipts -RPTTF $1,442,400 $1,911,591 $1,798,163 $1,483,046 $176,900
Proceeds from Sale of Property $0 $3,720 $0 $0 $1,798,700
Franchise Fees $534,790 $549,823 $445,000 $620,000 $620,000
Licenses, Fees & Permits $456,510 $389,162 $329,090 $362,330 $490,000
Sales Tax $785,400 $833,919 $750,000 $970,000 $988,000
Intergovernmental Revenue/Grants $26,500 $46,400 $20,000 $30,549 $31,220
Charges for Services $207,900 $132,506 $100,300 $125,311 $141,100
Fines & Forfeitures $72,500 $66,667 $70,000 $64,806 $66,300
Miscellaneous $15,148 $4,346 $0 ($5,004) $0
Use of Money & Property $62,000 $76,325 $67,500 $34,260 $34,660
Wastewater Receipts $318,349 $318,349 $318,349 $318,349 $318,349
Transfers In $84,450 $94,608 $0 $0 $0
Residual Receipts -Sr Ctr $0 $1,440 $0 $0 $0
Total Revenues $5,977,197 $6,480,870 $5,980,995 $6,260,727 $8,654,269
Property Tax , $3,989,040, 46.1%
Proceeds from Sale of Property ,
$1,798,700, 20.8%
Residual Receipts-RPTTF ,
$176,900, 2.0%
Sales Tax , $988,000, 11.4%
Franchise Fees , $620,000, 7.2%
Licenses, Fees & Permits ,
$490,000, 5.7%
Waste Water Receipts ,
$318,349, 3.7%
Intergovt Revenue/Grants ,
$31,220, 0.4%
Charges for Services , $141,100,
1.6%
Use of Money & Property ,
$34,660, 0.4%
Fines &
Forfeitures ,
$66,300, 0.8%
City of Grand Terrace
2021-22 General Fund
Proposed Revenues
2019-20 2019-20 2020-21 2020-2021 2021-22
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
Salaries $1,255,331 $1,253,641 $1,094,006 $1,084,765 $1,552,512
Benefits $838,670 $824,206 $1,118,326 $965,636 $1,149,757
Materials & Supplies $224,017 $219,204 $190,956 $186,446 $224,770
Professional/Contractual Services $3,507,906 $3,417,731 $3,573,740 $3,618,510 $3,662,458
Equipment $7,750 $7,730 $0 $0 $0
Lease of Facility/Equipment $13,420 $13,392 $19,323 $17,514 $19,600
Utilities $136,700 $130,555 $143,858 $162,009 $176,448
Overhead Cost Allocation ($84,950)($54,056)($81,950)($81,950)($84,950)
Capital Projects $167,077 $86,558 $213,419 $113,402 $0
Debt Service $26,800 $26,782 $0 $0 $0
Transfers Out $180,400 $180,377 $139,750 $113,300 $105,000
Total Expenditures $6,273,121 $6,106,120 $6,411,428 $6,179,632 $6,805,595
$1,552,512
$1,149,757
$224,770
$3,662,458
$19,600
$176,448
($84,950)
$105,000
Salaries
Benefits
Materials & Supplies
Prof/Cont Services
Lease of Equip
Utilities
Overhead Cost Alloc
Transfers Out
($500,000)$500,000 $1,500,000 $2,500,000 $3,500,000
City of Grand Terrace
2021-22 General Fund Proposed Expenditures
8
Healthy:Revenues exceed expenditures,continue to show growth,year over year,and the City
maintains a 2-month reserves-rainy day fund
Sustainable:Revenues exceeds expenditures (2-month reserves–rainy day fund)
Vulnerable:Revenues exceed expenditures (less than the 2-month reserve–rainy day fund)
Unsustainable/Insolvent:Revenues less than expenditures
Healthy
Sustainable
Vulnerable
Unsustainable/
Insolvent
Rev
$8.6M
Exp
$6.8M
20/21 21/2212/13 13/14 14/15 15/16
Rev
$6.4M
Exp
$6.1M
Rev
$4.2M
Exp
$3.4M
Rev
$4.5M
Exp
$3.7M
Rev
$4.8M
Exp
$4.4M
Rev
$4.4M
Exp
$4.3M
16/17
Rev
$5.2M
Exp
$5.2M
17/18
Rev
$5.7M
Exp
$5.7M
General Fund’s Long-Term
Financial Performance
18/19 19/20
Rev
$5.8M
Exp
$5.7M
Rev
$6.39M
Exp
$5.94M
10
Event Date
Budget Introduction Tue., June 8th
Budget Deliberations Tue.,June 15th
Budget Adoption Tue., June 22rd
City Manager Update
June 8, 2021
Reopening of City
June 14, 2021
Soft opening
space is limited
one call per day
Center producing a
newsletter
Facility is being
cleaned and sanitized
Masks are required
Call the Senior Center
909-824-1491