08/24/2021CITY OF GRAND TERRACE
CITY COUNCIL
[AMENDED] AGENDA ● AUGUST 24, 2021
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
PUBLIC ADVISORY: THE COUNCIL CHAMBER IS NOW OPEN TO THE PUBLIC!!
Beginning June 15, 2020, the City of Grand Terrace will reopen its public meetings. Therefore, the regular meeting of
the City Council for August 24, 2021, is now open to the public. Please be advised that face masks are required,
social distancing will be practiced, and occupancy limits will be enforced.
Please note that Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020,
the regular meeting of the City Council for August 24, 2021, will also be conducted telephonically through Zoom and
broadcast live on the City’s website.
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter
within its jurisdiction. If you wish to address the City Council, you are invited to provide your name to the City Clerk
who will be compiling a list of speakers. Speakers will be called upon by the Mayor at the appropriate time and each
person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing
the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 863 4029 0750
Password: 179830
The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-
ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please
submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at
(909) 824-6621 x230 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment period, please
indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments
that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during
regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda
items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-
ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours.
In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of
the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later
requests will be accommodated to the extent feasible.
Agenda Grand Terrace City Council August 24, 2021
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council.
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Jeff Allen
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B. SPECIAL PRESENTATIONS
Girl Scout Troop 76 – Mobile Book Cart & Donation Drive Recognition
Joseph McClelland, Boy Scout Troop 40 – U.S. Flag Disposal Box Recognition
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 08/10/2021
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council August 24, 2021
City of Grand Terrace Page 3
3. City Department Monthly Activity Report - June 2021
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
4. Approval of the July-2021 Check Register in the Amount of $963,885.45
RECOMMENDATION:
Approve the Check Register No. 07312021 in the amount of $963,885.45 as submitted,
for the period ending July 31, 2021.
DEPARTMENT: FINANCE
5. Selection of Voting Delegates for Cal Cities 2021 Annual Conference & Expo
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPOINTING DELEGATES AND ALTERNATES TO THE
2021 CAL CITIES ANNUAL CONFERENCE & EXPO AS OFFICIAL
REPRESENTATIVES OF THE CITY OF GRAND TERRACE
DEPARTMENT: CITY CLERK
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
Agenda Grand Terrace City Council August 24, 2021
City of Grand Terrace Page 4
G. NEW BUSINESS
6. Update to Vehicles Miles Traveled (VMT) Traffic Impact Analysis Guidelines
RECOMMENDATION:
Receive and File - Update Vehicles Miles Traveled (VMT) Traffic Impact Analysis
Guidelines
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
7. Consideration of the Tentative Agreement and Memorandum of Understanding Between
the City of Grand Terrace and Teamsters Local 1932, for the Period of July 1, 2021,
through June 30, 2024, and Related Budget Appropriation of $13,596 from the General
Fund
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA ACCEPTING AND ADOPTING A TENTATIVE
AGREEMENT AND ACCEPTING AND APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF GRAND TERRACE AND TEAMSTERS
LOCAL 1932, FOR THE PERIOD OF JULY 1, 2021, THROUGH JUNE 30, 2024, AND
APPROVING A RELATED BUDGET APPROPRIATION OF $13,596 FROM THE
GENERAL FUND
DEPARTMENT: CITY MANAGER
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic
Plan, if a City Council Member is interested in a task or project that will require more
than one hour of staff time to complete, the item will be agendized to ask the City
Council if time should be spent on preparing a report on the proposed item. In
accordance with this policy, this is the opportunity for City Council Members to request
that an item be placed on a future agenda and authorize staff to prepare an agenda
report. To ensure compliance with the Brown Act, the request shall be submitted to the
City Manager at least one week in advance of the meeting so that the topic can be
included on the agenda under this section. In order for any listed item to be placed on a
future agenda, the City Council must act by formal motion (i.e., requires a motion and a
second) to direct the City Manager to place the item on a future agenda. Pursuant to the
requirements of the Brown Act, no other items may be considered other than those
listed below.
• Street Sign and Traffic Sign Replacement Programs
Requested by: Mayor Pro Tem Bill Hussey
Agenda Grand Terrace City Council August 24, 2021
City of Grand Terrace Page 5
I. CITY COUNCIL COMMUNICATIONS
Facility Naming Ad Hoc Committee Report
8. Approval of Minutes – Public Input – 08/16/2021
Council Member Jeff Allen
Council Member Doug Wilson
Council Member Sylvia Robles
Mayor Pro Tem Bill Hussey
Mayor Darcy McNaboe
J. CITY MANAGER COMMUNICATIONS
K. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code
Section 54957.6
Case Name: Sunny Days, LLC v. City of Grand Terrace
Case No.: CIV SB 2107692
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Property: 22582 City Center Court (APN: 0277-161-30)
City negotiator: Michael Milhiser, Interim City Manager
Adrian Guerra, City Attorney
Negotiating parties: San Bernardino County Fire Department
Under negotiation: Price and terms of payment
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, September 14, 2021,
at 6:00 PM. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● AUGUST 10, 2021
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council and City
Council as the Successor Agency to the Community Redevelopment Agency for
Tuesday, August 10, 2021, at 6:00 pm.
INVOCATION
The Invocation was given by Pastor Steve McHan from Azure Hills Seventh Day
Adventist Church.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Interim City Manager, Michael Milhiser.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Bill Hussey Mayor Pro Tem Absent
Sylvia Robles Council Member Present
Doug Wilson Council Member Remote
Jeff Allen Council Member Present
G. Michael Milhiser Interim City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Steven Weiss Planning & Development Services
Director
Present
Eric Weck Public Works Director/Senior Engineer Present
Terry Shea Interim Finance Director Present
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
None.
B. SPECIAL PRESENTATIONS
None.
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Minutes Grand Terrace City Council August 10, 2021
City of Grand Terrace Page 2
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Bill Hussey
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 07/27/2021
APPROVE THE REGULAR MEETING MINUTES OF JULY 27, 2021
3. June 10, 2021, Parks & Recreation Advisory Committee Meeting Minutes
RECEIVE AND FILE.
4. Acceptance of Resignation by Parks & Recreation Advisory Committee Member Jeremy
Rivera and Authorization to Send Letter of Appreciation and Post a Notice of Vacancy
ACCEPT THE LETTER OF RESIGNATION OF PARKS & RECREATION ADVISORY
COMMITTEE MEMBER JEREMY RIVERA, DIRECT THE CITY CLERK TO PREPARE
AND SEND A LETTER OF APPRECIATION ON BEHALF OF THE CITY COUNCIL
AND DIRECT THE CITY CLERK TO POST A NOTICE OF VACANCY
5. Road Maintenance and Rehabilitation Improvement Project (CIP 2021-1), Accepting
Such Project as Complete and Directing Staff to File Notice of Completion
1. ACCEPT THE ROAD MAINTENANCE AND REHABILITATION IMPROVEMENT
PROJECT (CIP 2021-1) AS COMPLETE; AND
2. DIRECT CITY STAFF TO FILE AND RECORD A NOTICE OF COMPLETION FOR
THE ROAD MAINTENANCE AND REHABILITATION IMPROVEMENT PROJECT
(CIP 2021-1)
6. Award and Approval of Lease and Maintenance Agreements with Konica Minolta for
Two Multi-Purpose Printer/Copier Machines
1. AWARD AND APPROVE 60 MONTH LEASE AND MAINTENANCE
AGREEMENTS TO KONICA MINOLTA FOR THE TWO MULTI-PURPOSE
PRINTER/COPIER MACHINES AT A MONTHLY RATE OF $240.00 PLUS
APPLICABLE TAXES AND IMPRINT COSTS ($0.03 PER COLOR COPY AND
$0.004 PER BLACK & WHITE COPY); AND
2. AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE THE AGREEMENTS,
SUBJECT TO THE CITY ATTORNEY’S APPROVAL AS TO FORM, AND
PURCHASE ORDER FOR THE LEASE AND ADDITIONAL IMPRINT COSTS FOR
AN ANNUAL AGGREGATE AMOUNT NOT TO EXCEED $8,000.00.
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Minutes Grand Terrace City Council August 10, 2021
City of Grand Terrace Page 3
8. Measure I Capital Project Needs Analysis for Fiscal Year 2022-2023 through 2026-2027
ADOPT “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, STATE OF CALIFORNIA, ADOPTING A FIVE-YEAR MEASURE I
CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEAR 2022-2023 THROUGH
2026-2027”
Agenda Item No. 7 is a City Council and City Council as the Successor Agency to
the Community Redevelopment Agency item.
7. Adoption of Resolutions Updating the Signature Authority for the City's & Successor
Agency's (As Applicable) Bank of America, California Asset Management Program,
LAIF, US Bank Safekeeping, Arrowhead Credit Union, MIDAmerica, and Empower
Retirement Accounts
ADOPT THE ATTACHED RESOLUTIONS UPDATING THE SIGNATURE
AUTHORITY FOR THE CITY’S AND SUCCESSOR AGENCY’S (AS APPLICABLE)
BANK OF AMERICA, CALIFORNIA ASSET MANAGEMENT PROGRAM, LAIF, US
BANK SAFEKEEPING, ARROWHEAD CREDIT UNION, MIDAMERICA, AND
EMPOWER RETIREMENT ACCOUNTS
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council/Board Member
SECONDER: Doug Wilson, Council/Board Member
AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Bill Hussey
D. PUBLIC COMMENT
Anne Wade-Hornsby, Grand Terrace provided City Council with a signed petition asking
the City Council to change the Grand Terrace Dog Park hours of closure from all day
Wednesday to half day to allow for daily access.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
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Minutes Grand Terrace City Council August 10, 2021
City of Grand Terrace Page 4
G. NEW BUSINESS
9. Approval of Amendment to an Agreement with Interwest Consulting Group for On-Call
Engineering Services
Eric Weck, Public Works Director/City Engineer gave the PowerPoint presentation for
this item.
1. APPROVE AMENDMENT TO THE ON-CALL ENGINEERING SERVICE
AGREEMENT WITH INTERWEST CONSULTING GROUP WHICH WILL
INCREASE THE TOTAL COMPENSATION BY $50,000 (TOTAL $100,000); AND
2. AUTHORIZE THE MAYOR TO EXECUTE THE ABOVE-MENTIONED
AMENDMENT SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Bill Hussey
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Nothing to Report.
Council Member Doug Wilson
Council Member Doug Wilson announced that the San Bernardino Valley Municipal
Water District Board (SBVMWD) will discuss disbanding the Advisory Committee on
Water Policy at its meeting scheduled for Thursday, August 12, 2021. The Board
predicates its argument that there have been six (6) meetings out of 43 where a quorum
had not been reached. Council Member Wilson communicated to SBVMWD that he
opposes the abolishment of the Committee.
Council Member Sylvia Robles
Council Member Sylvia Robles explained that during the recent National Orange Show
event she wanted to experience what the residents were experiencing during the event.
Past practice was to call the City Manager, however she contacted Sheriff’s dispatch to
file a noise complaint as an individual and was told that it was the responsibility of the
City of San Bernardino. She contacted the City of San Bernardino Police Department
dispatch, and was informed that there was nothing they could do. She was told to
contact the promoter whereby they would send out a roving group to try to tamp down
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Minutes Grand Terrace City Council August 10, 2021
City of Grand Terrace Page 5
the noise. The event noise level vibrated her patio doors due to the low base sound.
She has communicated to the City Manager and City Attorney that the City needs to do
something about the problems these events cause the community.
Mayor Darcy McNaboe
On August 6, 2021, Mayor Darcy McNaboe attended the Omnitrans Executive
Committee and discussed the following:
• Transitioning to Electric Buses – Omnitrans currently has four (4) fully electric
buses in the fleet and state regulation requires that all transit agencies transition
to a 100 percent zero-emission fleet by 2040.
• Transitioning to In-Person Meetings starting in September 2021. Hybrid will
continue and have up to nine (9) members physically in the board room. This will
allow for physical distancing but will also ensure a quorum is present in the room.
Staff members will attend in person as needed for meeting support and public
participation will be supported through Zoom and telephone.
• As of August 1st, Omnitrans buses have been free for K-12 students; Free Fares
for Schools
Mayor McNaboe encouraged the City Council and staff to attend the California Joint
Powers Insurance Authority 26th Annual Risk Management Educational Forum
scheduled for October 6-8, 2021, in San Diego.
J. CITY MANAGER COMMUNICATIONS
Michael Milhiser, Interim City Manager informed the City Council that Fire Chief Dan
Mejia stated AMR is experiencing up to 15-30 minute delays in responding to calls due
to staffing levels.
Regarding the National Orange Show events, City Manager Milhiser suggested that the
City invite the executive director and a board member to attend a City Council meeting
to allow for questions and an opportunity for the public to hear their responses.
K. RECESS TO CLOSED SESSION
Mayor Darcy McNaboe recessed the regular meeting of the City Council at 6:35 p.m.
CLOSED SESSION
1. PUBLIC EMPLOYEE APPOINTMENT, pursuant to Government Code Sections
54954.5(e) and 54957
Title: City Manager
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Minutes Grand Terrace City Council August 10, 2021
City of Grand Terrace Page 6
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the regular meeting of the City Council at 7:23 p.m.
REPORT OUT OF CLOSED SESSION
Mayor McNaboe announced there was not reportable action however direction was
provided to staff.
L. ADJOURN
Mayor Darcy McNaboe adjourned the Regular Meeting of the City Council at 7:25 p.m.
The Next Regular Meeting of the City Council is Tuesday, August 24, 2021, at 6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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AGENDA REPORT
MEETING DATE: August 24, 2021 Council Item
TITLE: City Department Monthly Activity Report - June 2021
PRESENTED BY: G. Milhiser, Interim City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes June 2021 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• Monthly Departmental Report - June 2021_Final (PDF)
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APPROVALS:
G. Michael Milhiser Completed 08/17/2021 9:56 AM
City Attorney Completed 08/17/2021 3:23 PM
Finance Completed 08/18/2021 8:24 AM
City Manager Completed 08/19/2021 11:12 AM
City Council Pending 08/24/2021 6:00 PM
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MONTHLY REPORT
June 2021
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Organizational Chart .........................................................................................1
City Clerk ...........................................................................................................2
Committee/Commissions ........................................................................7
City Manager .....................................................................................................8
Senior Center ....................................................................................... 12
Senior Bus Program ............................................................................. 15
Communications ................................................................................... 20
Planning and Development ............................................................................ 24
Code Enforcement ............................................................................... 41
Weekend Code ..................................................................................... 42
Parking/Graffiti ................................................................................ 42, 43
Animal Control ...................................................................................... 44
Public Works .................................................................................................. 48
Engineering Division ............................................................................. 49
Maintenance ......................................................................................... 49
Park Maintenance ................................................................................ 51
Burrtec Waste Generation Report ........................................................ 52
Public Works Administration ................................................................. 53
Sheriff’s Contract ............................................................................................ 55
Law Enforcement Services ................................................................... 56
San Bernardino County Fire ........................................................................... 58
Emergency Management Services ...................................................... 59
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records
Management Building & Safety Storm Drain
Maintenance Payroll
FPPC Filings Code Enforcement
Facilities
Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
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DATE: August 16, 2021
TO: G. Michael Milhiser, Interim City Manager
City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
JUNE 2021 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and
responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary
responsibilities for this department are Council Support Services, Records Management,
Administrative Processing, Board Administration and Election Services. Each of these functions
require a collaborative effort between the department staff to ensure that all components within
the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s
history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the
Community Redevelopment Agency.
The total number of agendas processed for the month of June 2021 is three (3) , spending a
total of twenty-four (24) hours preparing the agenda packet producing 420 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
January 2 1 3
February 2 0 2
March 2 0 2
April 2 0 2
May 2 1 3
June 2 1 3
Total Processed 12 3 15
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RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including Resolutions.
Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed,
certified, and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to
Council have been certified and made available for review by the public. The City Clerk must
coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and
second readings.
The number of Resolutions processed for the month of June is six (6) and Ordinances
processed for the month of June is zero (0).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY
TOTALS
January 1 0 1
February 0 0 0
March 1 0 1
April 9 0 9
May 5 1 6
June 6 0 6
Total Processed 22 1 23
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group,
or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if presentation will be held at another venue.
For the month of June 2021, no Certificates of Appreciation, Certificates of Recognition or
Proclamations were issued on behalf of the City Council.
Month Certificate of
Acknowledgment
w/Pin
Certificate of
Recognition
w/Pin
Commendation
w/Pin In Memoriam
Adjournments Certificate of
Participation Proclamation Total
January 0 0 0 5 0 1 6
February 0 0 0 0 0 0 0
March 0 1 0 0 0 0 1
April 8 6 0 0 0 2 16
May 0 0 0 0 0 0 0
June 0 0 0 0 0 0 0
Total 8 7 0 5 0 3 23
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CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing follow-up
documentation. Management of these documents include contracts and agreements, and it is
the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file.
For the month of June 2021, City Council approved four (4) agreements.
CONTRACTS & AGREEMENTS PROCESSED
January 4
February 8
March 2
April 3
May 1
June 3
Total 21
RECORDS REQUESTS
The City Clerk’s office received six (6) Requests for Copies of Public Records for the month of
June 2021. These requests were completed within the Government Code Section 6253(c)’s
requirement of ten (10) calendar days. The total number of pages provided in response to those
requests were 2,656.
RECORDS REQUEST SUMMARY
Month Requests
Received
Completed
Within 10
Days
Completed
with 14-Day
Extension
# of
Pages
Provided
Letter to
Requestor
–No
Records
January 9 9 0 96 2
February 8 8 0 68 4
March 13 12 1 2,185 4
April 10 10 0 128 8
May 6 6 0 27 3
June 9 9 0 284 2
Total
Requests 55 54 1 2,788 23
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CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external customer
service requests, communicating, coordinating, and responding to internal department requests,
external agency cooperation and legislative bodies.
For the month of June 2021, the City Clerk’s office responded to 327 telephone calls from
residents, contractors, vendors, consultants, and in-house customer service assistance to City
staff.
TELEPHONE CUSTOMER SERVICE
January 286
February 255
March 327
April 283
May 273
June 279
Total Calls 1,632
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and
facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a
liaison facilitating communication between the committee and City Manager and City Council,
maintains the committee minutes of its proceedings and provides support for the Annual Art
Show, Country Fair and City Birthday Party. No activity is reported for the month of June 2021.
Month Committee
Meeting
Emails
w/Committee
Members &
Vendors
Written
Correspondence
w/Committee
Members
Telephone
Calls with
Committee
Members
& Vendors
Art
Show/Country
Fair & City
Birthday Prep
& Attendance
Total
# of
Hours
January 0 0 0 0 0 0
February 0 0 0 0 0 0
March 0 0 0 0 0 0
April 0 0 0 0 0 0
May 0 0 0 0 0 0
June 0 0 0 0 0 0
TOTAL #
HOURS 0 0 0 0 0 0
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COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and
ensuring that all information is current and up-to-date for each. Listed below are the number of
current Appointed City Committees/Commissions, including the number of alternates and
vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities
Committee 6 0 1
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
Five members of the Historical & Cultural Activities Committee submitted their resignations in
June 2021. Those members are Vice-Chair Francis Carter, Secretary Martha Monteon,
Committee Members Shelly Rosenkild, Martina Boentaran and Lynn Smith.
The City Council appointed new members to the Historical & Cultural Committee in the month of
June 2021 as follows: Renae Walker, Frank’e Byma, Michelle Greer, Becky Giroux, Louise
Lunstrum, and Mary Beth Correra.
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DATE:
August 24, 2021
TO: G. Michael Milhiser, Interim City Manager
City Manager’s Office
FROM: Debra L. Thomas, City Clerk
SUBJECT: June-2021 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
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HUMAN RESOURCES
Mission:
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization.
3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5. Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
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TABLE 1
Recruitment Activity
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Recruitments Initiated 0 1 1 0 0 1
Recruitments in Progress 0 0 1 2 0 0
Recruitments Pending 0 1 0 0 0 0
Applications Processed 0 0 0 8 0 0
New Hires Processed 0 0 0 0 2* 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Recruitments Initiated 0 1
Recruitments in Progress 0 1
Recruitments Pending 0 0
Applications
Received/Processed
0 0
New Hires Processed 0 0
Note: *The Finance Dept. filled two positions.
TABLE 2
Employee Job Performance Activity
Description
Jul-
2020
Aug-
2020
Sept
2020
Oct-
2020
Nov-
2020
Dec-
2020
Evaluations Processed 6 0 0 0 0 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Evaluations Processed 0 0
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational, and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Nutrition Program (# of meals
served)
875 640 905 725 700 860
Homebound Meals 250 315 295 315 385 700
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party /
Health Screening
Christmas / Holiday Celebration
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2021
*Feb
2021
**Mar
-2021 Apr-
2021
May-
2021
Jun-
2021
Nutrition Program (# of meals
served)
710 695 830 700 665 675
Homebound Meals 295 260 275 215 250 215
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Shari
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party
Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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1
0
100
200
300
400
500
600
700
800
900
July August September October November December
875
640
905
725 700
860
250
315 295 315
385
255
Senior Center (2020 -21)
July-2020 -December-2020
# of Meals Served Homebound Meals
0
100
200
300
400
500
600
700
800
900
January February March April May June
710 695
830
700 665 675
295 260 275
215 250 215
Senior Center (2020-21)
January-2021 -June-2021**
# of Meals Served Homebound Meals
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Within City Limits (Senior
Center, Stater Brothers,
Library)
135 104 152 141 161
142
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
52 176 260 371 377 347
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
TABLE 3
# of Rides
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Within City Limits (Senior
Center, Stater Brothers,
Library)
270 208 304 282 324 294
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
108 394 556 766 769
715
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
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0
50
100
150
200
250
300
July August September October November December
135
104
152 141
161
142
270
208
304
282
324 294
Senior Transportation
July-2020 -December-2020
# of Passengers # of Rides
0
50
100
150
200
250
300
January February March April May June
52
176
260
371 377 347
108
394 556 766 769 715
Senior Transportation
January-2020 -June -2020
# of Passengers # of Rides
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Oc-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2. Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments, and cash collection of the City’s resources to enhance the City’s
financial condition.
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TABLE 1
Financial Activity
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Invoices Processed 165 68 87 135 90 130
Checks Issued 76 74 65 73 85 79
Purchase Orders Established 18 16 20 21 17 18
Revenue Receipts Recorded 22 45 29 38 27 54
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Invoices Processed 141 119 171 165 125 133
Checks Issued 83 78 93
99
94 106 89
Purchase Orders Established 8 6 9 14 6 7
Revenue Receipts Recorded 54 41 47 53 31
1
68
165
76
18 22
68 74
16
45
87
65
20
29
135
73
21
38
90 85
17
27
130
79
18
54
0
25
50
75
100
125
150
175
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and
2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1. City – all Funds;
2. Measure I – Fund 20;
3. Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
141
83
8
54
119
78
6
41
171
93
9
47
165
94
14
53
125
106
6
31
133
89
7
68
0
20
40
60
80
100
120
140
160
180
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-20 Feb-19 Mar-21 Apr-21 May-21 Jun-21
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 62 62 60 62 60 62
Activities/Items Added to Slideshow 0 0 0 0 4 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 62 56 62 60 62 60
Activities/Items Added to Slideshow 0 4 1 2 2 2
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 1 1 8 2 2 0
Number of Subscribers 811 819 822 826 830 830
Change in Subscribers 9 8 3 4 4 0
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 2 3 4 1 7 1
Number of Subscribers 830 833 836 839 845 848
Change in Subscribers 0 3 3 3 6 3
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
* New e-newsletter management system does not currently track emails opened.
2020-2021 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 19 8 24 15 9 16
Total Reach* 22,753 11,924 20,993 9,575 10,328 17,157
Total Engagement** 5,341 2,371 3,243 1,474 2,162 5,242
Page Followers 2,400 2,411 2,416 2,424 2,451 2,478
New Page Followers 18 11 5 8 27 27
Facebook Jan Feb Mar Apr May Jun
Posts 6 5 10 7 11 2
Total Reach 3,732 12,949 20,021 7,976 12,553 3,680
Total Engagement 356 2,070 7,634 3,700 1,984 934
Page Followers 2,474 2,477 2,531 2,522 2,523 2,531
New Page Followers -4 3 54 -9 1 8
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County
% of
Pop.
1) Twentynine Palms 29.20%
2) Apple Valley 25.58%
3) Yucca Valley 24.14%
4) Grand Terrace 20.55%
5) Hesperia 16.82%
2,400 2,411 2,416 2,424 2,451 2,478 2,474 2,477
2,531 2,522 2,523 2,531
2,000
2,250
2,500
FACEBOOK PAGE FOLLOWERS
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 0 0 3 1 0 3
Impressions 1,519 1,035 1,467 1,938 2,235 1,639
Followers 322 329 330 328 331 330
New Followers -2 7 1 -2 3 -1
Twitter Jan Feb Mar Apr May Jun
Tweets 0 1 0 2 1 0
Impressions 1,609 1,396 999 822 596 470
Followers 323 322 321 324 329 331
New Followers -7 -1 -1 3 5 2
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2 3 2 2 2 1
Video Views 202 137 129 109 93 209
Subscribers 167 167 166 166 169 172
Change in Subscribers 3 0 -1 0 3 3
YouTube Jan Feb Mar Apr May Jun
Video Uploads 3 2 2 2 3 3
Video Views 148 119 199 115 468 101
Subscribers 172 171 171 172 173 172
Change in Subscribers 0 -1 0 1 1 -1
*** Impressions refers to the number of times a tweet has been seen.
322
329 330 328 331 330
323 322 321 324 329 331
250
275
300
325
350
TWITTER PAGE FOLLOWERS
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City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) 0 0 0 0 2 0
Articles 3 0 1 1 0 0
1/2-Page Ad 1 0 0 0 1 0
1/4-Page Ad 2 1 1 1 6 2
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image) 0 0 0 0 1 1
Articles 0 0 0 3 5 0
1/2-Page Ad 0 0 0 0 0 1
1/4-Page Ad 0 0 0 0 4 3
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 0 0 0 0 0 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 0 1 0 3 4 5
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 1 0 1 0 1 0
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter 1 0 1 0 1 0
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DATE: August 16, 2021
TO: Michael Milhiser, Interim City Manager
City Manager’s Office
FROM: Planning and Development Services Department
SUBJECT: JUNE 2021 PLANNING AND DEVELOPMENT SERVICES MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning and Development Services Department, comprised of Planning,
Building and Safety, Code Enforcement, Animal Control, and Public Works.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Planning Division is budgeted for one full time Director and one full time Associate
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
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Activity Summary for Planning
Planning Counter Requests for Information: 61
Planning Phone Calls Received: 85
Planning E-mails Received/Answered:728
FEMA/COVID-19 Related E-mails Received:37
Application Summary
The Planning Division received 13 new applications in June and carried over 21 from the
previous month. Action was taken on 17 of them. Minor applications such as a new
business, patio cover, or small room additions are handled as a Land Use application and
typically processed within 2-3 days. Larger additions over 500 square feet or second
dwelling units are handled administratively by staff with noticing, and those projects that
are either new development or exceed the Director’s administrative authority are handled
as Major Permits and are reviewed by the Planning Commission. Home occupation
permits are for home based business, such as consulting, housekeeping, and small craft
businesses.
Application Summary for June 2021
Applications Number
Received
Carried Over Completed Under Review
Major 0 12 0 12
Administrative 1 3 1 3
Land Use 12 5 15 2
Home
Occupation
0 0 0 0
Sign 0 1 1 0
Special Event 0 0 0 0
DAB 0 0 0 0
Total 13 21 17 17
0 2 4 6 8 10 12 14 16
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in
June 2021
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review.
Fiscal year 200-2021 to date the Planning Division has received 195 applications for
review, 17 applications remained under review. A comprehensive list of the applications
and their status is at the end of the Planning Division’s report.
A Land Use application for one new business was received during the month of June,
“Pets & Krates” (Pet Supplies).
Overall Land Use applications are the most predominant applications that the Planning
Division processes. Twelve Land Use applications were received in June.
0 20 40 60 80 100 120 140 160
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
6
1
1
1
1
1 1
Land Use Applications
Wall/Fence
Shed/Accessory Structures
Patio Covers/Sunroom
Pools
New business
Minor Improvements
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Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
11/2/2020 SA 20-08
CUP 21-01
V 20-01
LM 20-2
E 20-08
Bickel Group Multi-Tenant
Commercial
APN’s:0275-
242-10, 11
Approved by the
Planning
Commission on
3/18/2021
05-15-2021 –
Construction
drawings
submitted
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on
0.88-aces. There were no appeals made during the public hearing.
3/29/2019 SA 19-04
E 19-03
Leonardo and
Anel Aguayo
Single Family
Residence
0275-083-09 Under
Construction
At the public hearing held on June 6, 2019, the Planning Commission adopted a Resolution
2019-07, approving the construction of a 3,627-square foot single family home on a 0.48-
acre lot. There were no appeals made during the public hearing.
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Two lots Grading
Plans
0276-431-21,
22
Under
Construction
On august 16, 2018, the Planning and Development Services Department approved the
rough grading for two lots located on the west side of Vista Grande Way, north of Grand
Terrace Road.
8/19/2019 SA 19-08
V 19-01
Troy Rogers Taco Bell 22172 Barton
Road
Under
construction –
Anticipated
opening late
Spring 2021
At the public hearing held on December 12, 2019, the Planning Commission adopted
Resolution 2019-11, approving the construction of a 2,080-square foot Taco Bell drive-thru
restaurant on a 0.56-acre lot. There were no appeals made during the public hearing.
11/15/2020 SA 17-04
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood
Street
Under
Construction
At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution
2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre
lot. There were no appeals made during the public hearing
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meetings took place in the month of June.
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Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
Two Planning Commission Meeting was held in the month of June and the following
actions occurred:
June 3, 2021:
• Action Item: Recommendation to review, discuss, and provide input to staff on
the proposed Fiscal Year 2021-22 Planning Commissioners Training Program.
• Presentation: Recommendation to Receive and File, Resilient Inland Empire
(IE) Presentation by Planning director, Steven A. Weiss.
June 17, 2021:
• Presentation: Recommendation to receive presentation, receive public
comments, and provide direction to staff as appropriate. 2021-2029 Housing
Element Update Workshop.
Conforming Uses and Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the City is the
recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017. Site
visit completed in November 2017.
Awarded.
Community workshop held on
4/11/2019.
Community workshop #2 – July 19, 2021
$212,500
(Estimated Project
cost $520,000)
Specified Grant - Blue Mountain
Trailhead and Trail Grant
Non Competitive.
Staff met with State Representatives
and on August 15, 2019 and March 18,
2020– Property being negotiated with
owner for access easement.
05-12-2021 - Interactive website
presentation update by Hirsch and
Associates
$1.2 Million
Local Early Access Planning
Grant (LEAP)
Over-the-counter grant complemented
with technical assistance for the
preparation and adoption of the sixth-
cycle Regional Housing Needs
Assessment and the City’s Housing
$65,000
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Element.
Regional Early Access Planning
Grant (REAP)
One-time grant funding to regional
governments and regional entities for
planning activities that will accelerate
housing production and facilitate.
Staff support for the
Housing Element.
Community Emergency Response Team
Due to COVID-19 social distancing restrictions, the regular CERT volunteer meeting
scheduled for June 1, 2021, was held via zoom. Items discussed included:
• San Bernardino County Operational Area FY20 Emergency Management
Performance Grant Program.
• Virtual trainings opportunity for (Red Cross Temporary Evacuation Point) Worker
Workshop.
• San Bernardino County Updates - Situation Summary Report, Vaccine
Transportation, and cooling Centers in San Bernardino County.
• AM1640 radio spots were requested to distribute information regarding Fireworks
Safety Information, Extreme Heat Safety, Free Vaccine Transportation
Information, Cooling Centers Information for the County and Grand Terrace, and
Senior Nutrition Congregate Meal Site Information.
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
4/28/2021 TTM 21-01
SA 21-05
E 21-03
Tony Jara Six Lot
Subdivision and
Five Single
Family
Residences
11899 Rosedale
Avenue
Project
Submitted
Deemed
Incomplete on
6/4/2021
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications
proposing to subdivide 3.8 acres into 6 single family lots. Each lot will have an approximate
2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the
six lots will include the existing residence located on the west side of the property, fronting
Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family
Residential with an Agricultural Overlay District, and designated Low Density Residential
on the General Plan Land Use Map.
3/31/2021 SA 21-03
CUP 21-03
E 21-02
Yakuta
Enterprises
Convert Single
Family to
Multifamily
22756 Palm
Avenue
Deemed
Incomplete and
inconsistent the
zoning
5/7/2021
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to
convert an existing 1,371 square foot nonconforming residence to a multifamily duplex
on a 0.32-acre lot. The site improvements will include façade improvements, curb,
sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape,
driveway and required parking. The property is zoned Barton Road Specific Plan, Office
Professional.
11/25/2020 SA 20-09
CUP 20-02
E 20-09
Condor
Energy
Storage
Battery Energy
Storage Site
APN:1167-151-77
(Generally located
near the corner of
Main Street and
Taylor Street)
Deemed
Incomplete on
1/22/2021,
New Concept
Resubmittal
Received on
3/8/2021 -
Anticipated PC
Third quarter
2021
Second
Incompleteness
Letter issued
4/8/2021
Condor Energy Storage, LLC (“Applicant”) represented by Keith Latham is proposing to
construct a 200-megawatt battery energy storage system (BESS) located on
approximately a 10-acre parcel land. The proposed project will consist of lithium-ion
energy batteries installed with racks, inverters, switchgear, and other associated
equipment to directly interconnect into the Southern California Edison (SCE) Highgrove
Substation located directly north of the proposed property. The site will have remote
operational control and periodic inspections and maintenance will be performed, as
necessary. The project improvements will include, but are not limited to perimeter wall and
fencing, perimeter landscaping, underground electrical cabling, concrete pad for the
electrical equipment, and street improvements. An initial environmental study is being
prepared by MIG Consultants. The property is zoned M2 (Industrial).
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8/12/2020 GPA 20-02
SPA 20-02
SA 20-03
CUP 20-01
E 2-03
Greens INV
15 LLC
22317, 22273,
22293 Barton
Road
Multi Family, Hotel,
Restaurant Retail
Deemed
Incomplete on
9/23/2020 –
Anticipated PC
– Third quarter
2021
Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an
approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including
a 4-story hotel and potential restaurant or retail uses on the north side of the property. A
2.9-acre multi-family residential development is proposed on the south side of the property,
to include 7 multi-family buildings and amenities. The site improvements include parking,
drive thru, landscaping, trash enclosures, loading areas, access, and street improvements.
The site is located on the Barton Road Specific Plan, General Commercial zoning. A
Specific Plan Amendment update for Barton Road is being prepared and an expanded
environmental is also being prepared by Michael Baker to support the development.
3/16/2020 GPA 20-01
ZCA 20-01
Darryl Moore Change of
Zoning from R1-
7.2 to R2
12266 Michigan
Street
Project placed
on hold per
Applicant
Aegis Builders is proposing to develop a 4.5-acre residential infill project. The applicant
is proposing a General Plan Amendment and Zoning Code Amendment to change the
zoning from R1-7.2 Single Family Residential to R2-Low Medium Density Residential
and to reduce the minimum 3-acre lot size requirement for the existing church to 2-acres.
The proposal includes a Tentative Tract Map subdivision of 22 residential lots and a 2-
acre lot for the existing church. A Specific Plan has been submitted as part of the 22
residential housing development. The proposed two-story homes will vary in size
between 2,766 square feet to 4,593 square feet and the lots will range in size from about
3,000 square feet to about 5,400 square feet. The project has been placed on hold by
the request of the applicant.
3/16/2020 SA 20-02
TTM 20-01
SP 20-01
E 20-02
Darryl Moore 22 single Homes
and TTM
122667 Michigan
Street
Project placed
on hold per
Applicant
Aegis Builders is proposing to develop a 4.5-acre residential infill project. The applicant
is proposing a General Plan Amendment and Zoning Code Amendment to change the
zoning from R1-7.2 Single Family Residential to R2-Low Medium Density Residential
and to reduce the minimum 3-acre lot size requirement for the existing church to 2-acres.
The proposal includes a Tentative Tract Map subdivision of 22 residential lots and a 2-
acre lot for the existing church. A Specific Plan has been submitted as part of the 22
residential housing development. The proposed two-story homes will vary in size
between 2,766 square feet to 4,593 square feet and the lots will range in size from about
3,000 square feet to about 5,400 square feet. The project has been placed on hold by
the request of the applicant.
5/31/2019 SA 19-05
CUP 19-04
E 19-06
ZC 19-01
MD 19-01
Edwin
Renewable
Fuels
Plastic Recycling
and
office/educational
uses
21801 Barton
Road
Deemed
Incomplete on
6/26/2019.
Resubmitted
Plans received
on 6/2/2020
were
distributed for
review
Staff continues
to work with
Applicant.
Edwin Renewable Fuels is proposing to construct an 80,898 square-foot, 42-foot high
industrial building for cardboard and plastic recycling, conversion of plastics into fuel,
storage of fuel and transport of fuels off-site. The site measures approximately 5.44-acres
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and it is zoned M2-Industrial. The applicant is currently working with AQMD on permitting
compliance.
10/2/2018 SA 18-09
TTM 18-02
V 18-01
E 18-08
Aegis
Builders, Inc
12 Townhomes 11695 Canal
Street
Deemed
Incomplete on
10/31/2018 &
3/26/2019
Resubmittal
and Incomplete
on 7/23/2020
Resubmittal
received on
11/11/2020.
Deemed
Incomplete on
12/10/2020 –
Anticipated PC
hearing third
quarter 2021
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres.
The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including
2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom
units. The Project site is triangularly shaped and does not have direct access to a public
street. Access to the public street will be across the Gage Canal property. The City of
Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal,
and has assured access to the parcel which has historical rights of access over the canal.
The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential
Project (707
Homes)
1167-151-22, 68,
71, 73, 74, 75
DEIR
anticipated for
public review
summer 2021
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The
Specific Plan proposes to designate the properties within the Specific Plan as Residential,
Commercial, Business Park, and Public Facilities. The Land Use Plan includes
Residential, Business Park and Public Facilities Overlays.
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
DEIR
anticipated for
public review
summer 2021
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial.
The Specific Plan proposes to designate the properties within the Specific Plan as
Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan
includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and
accompanying entitlement application is anticipated for public consideration commencing
this summer (2021)
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03
GrandT-1 Inc. Industrial Semi-
Trailer Storage
APN: 0275-
191-06, 30
Approved –
Grading plans Page 33
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E 19-05 Facility submitted.
Community
Benefit
Agreement in
Review
The project was approved by the City Council on August 25, 2020, upholding the Planning
Commission determination to establish an industrial semi-trailer storage facility on
approximately 22 acres. A maximum of 650 total semi-trailers, shipping and storage
containers and chassis will be stored on the site at any given time. A 900 square foot
caretaker’s admin office and a 4,800 square foot maintenance building will be constructed
under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay
District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in
review. A rough grading permit has been issued.
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Anticipate
hearing date
summer 2021
The applicant is proposing a recycling use whereby recyclable wood for dismantling,
sorting, and packing arrives in the site and is re-used to create wood pallets. The use is
proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office
will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work
canopies will be used for recycling activities.
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
6/29/2021 ASA 21-06 Paul Bustos Enclose (E)
Loading Area,
Addition
22069 Van
Burren
In Review
4/27/2021 ACUP 21-04 Christ
Watkins
ABC License, Type
42
22497 Barton
Road
In Review
4/14/2021 ASA 21-04
E 21-01
Ed Giroux Garage and
Storage Addition
and Patios
21891
Vivienda
Avenue
Approved
11/7/2019 ASA 19-11
E 19-12
Paul Bustos Willdan Pump
Parking Lot
Addition
22038 Van
Buren –
2nd
Incompleteness
Letter on
4/28/2021
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
6/30/2021 LU 21-76 Francisco
Madrid
Block Wall 12672 Mt. Vernon Approved
6/21/2021 LU 21-75 John Borrego Block Wall 22442 Pico Street Approved
6/22/2021 LU 21-74 David Fisher Patio Ave 12455 Willet Approved
6/18/2021 LU 21-73 Robert Covoult Pool and Spa 11936 Honey Hill Approved
6/22/2021 LU 21-72 Teresa Aguilar ADU 22628 Miriam Way In Review
6/16/2021 LU 21-71 Jesus Corona Shed 22715 Kentfield St. Approved
6/9/2021 LU 21-70 Anel Aguayo Block Wall 12040 La Cadena
Drive
Approved
6/16/2021 LU 21-69 Erick Vargas Block Wall 22673 Miriam Way Approved
6/4/2021 LU 21-68 Mayra Ramirez Pets and Krates 12210 Michigan
Street
Approved
6/3/2021 LU 21-67 Erick Aceres Wood Fence 12711 Darwin Ave Approved
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6/2/2021 LU 21-66 Shirley Lee Block Wall 23081 Grand
Terrace
Approved
6/1/2021 LU 21-65 W.Thompson POD 11774 Eton Drive Approved
4/6/2021 LU 21-46 Soccer Little
League
Temporary
Fireworks Stand
22201 Barton Road Approved
3/22/2021 LU 21-35 Herman Hilkey Convert
Accessory
Structure to ADU
23204 Thompson
Street
Approved
3/12/2021 LU 21-27 Paul Bustos Relocating two
loading areas
22038 Van Buren Approved
2/26/2021 LU 21-24 Patricia
Espinosa
1,200 sq. ft. ADU 22350 Pico Street Approved
8/20/2020 LU 20-51 Alton Green Retaining Wall 22081 De Berry
Street
In Review
Deemed
Incomplete
on 9/16/2020
Resubmittal
Deemed
Incomplete
on 3/23/2021
Sign Application
Date
Submitted
Case No. Applicant Description Location Status
4/6/2021 TEMP SGN
21-05
GT Soccer
Little League
Fireworks Fundraiser
Flag Sign
22201 Barton
Road
Approved
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BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Building and Safety Division is budgeted for one full time Permit Technician and one
full time Building Official. The Building Official position is currently being filled through a
contract with Interwest Consulting Group. These two positions constitute up to 240
monthly service hours.
Additionally, the Department budgets for plan checking and inspection services.
Inspection services are conducted daily. The cost of these services is offset through the
collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 48 permits issued in June. Year to date a total of 470
permits have been issued with a total revenue of $155,929.27. In addition, a total number
of 85 customers were assisted at the Building & Safety counter for the month of June.
Monthly Revenue Year to Date Revenue
$22,960.31 $155,929.27
Permit Activity -June 2021
Applications recv'd (49)Permits issued (48)
Permits final (34)Business Occupancies (2)
Expired Permits (3)
Permit Activity -Year to Date
Applications recv'd (376)Permits issued (360)
Permits final (260)Business Occupancies (17)
Expired Permits (33)
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Permits Issued
Permits issued in June include, HVAC replacements, block walls, re-roofs, PV solar, room
additions, and swimming pools.
Other permits issued include a tenant improvement for Mazzullis’ Family Kitchen located
at 22320 Barton Rd. and a rough grading permit for a proposed trailer yard and community
garden located at 11731 Terrace Ave.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-June 2021
(N) SFR (0)Block Wall (6)Reroofs (9)Water Heater / Plumbing (0)
HVAC Mechanical (6)Solar (7)Panel Upgrades / Electrical (6)Patio Covers (3)
Res. Alteration / Addition (7)Pool Spa (1)
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* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-Year to Date FY 2020-2021
SFR New (1)Block Walls / Retaining Walls (37)Reroofs (129)
Water Heater / Plumbing (31)HVAC Mechanical (47)Solar (95)
Panel Upgrades / Electrical (48)Patio Covers (16)Residential Alteration / Repair (71)
Pools/Spa (10)Grading (0)
Commercial Permits Issued -Year to Date FY 2020-21
Commercial Tenant Improvement (8)Signs (6)
Electrical (3)Demolition (1)
Grading (2)New Commerical (1)
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Inspections
A total of 80 inspections were conducted in June, with 42 of them being final
inspections.
Major Projects Under Construction
Major projects under construction include construction of two new single-family
residences at 12040 La Cadena Dr. and 23400 Westwood St.
Additionally, a new 2,080 square foot Taco Bell restaurant building is under construction
at 22172 Barton Rd. along with a tenant improvement for Mazzullis’ Family Kitchen
restaurant located at 22320 Barton Rd.
Project Description/Location Status
Anel Aguayo –
12040 La Cadena
Dr.
12040 La Cadena Dr. – Precise grading for new
single-family residence
Drywall inspection
complete – under
construction
Frank Randall
23400 Westwood
St.
23400 Westwood St. – Precise grading & new
single-family residence
Under Construction –
Foundation completed
CM Corp
22172 Barton Rd.
22172 Barton Rd. – Precise grading, street
improvements, and new 2,080 sq. ft. Taco Bell
Under Construction
Pat Mazzulli
22320 Barton Rd.
22320 Barton Rd. – Tenant improvement for
Mazzullis’ Family Kitchen
Under Construction
0
100
200
300
400
500
600
700
800
900
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Plan Checking Activity
For June 2021, a total number of thirty plans were submitted for review and re-submittal.
Plans submitted include PV solar, an accessory dwelling unit, tenant improvement, a
room addition, and classic car garage/accessory structure.
Project Description/Location Status
Richardson’s RV –
12438 Michigan St
12438 Michigan St. – Precise grading for RV
parking lot & upgrades to a parts building
In Plan Check – Precise
grading plans issued
corrections (Planning)
Patrick O’Brien –
11731 Terrace
Ave.
11731 Terrace Ave. – Precise grading for trailer
yard and community garden
In Plan Check – Provided
2nd set of corrections to
applicant
Edna Medrano –
22400 Barton Rd.
22400 Barton Rd. – Tenant improvement for
new adult day care center
In Plan Check – Provided
2nd set of corrections to
applicant
Karen Sanchez -
22791 Pico St.
22791 Pico St. – Build (2) new canopies and
install 140.7 kW mounted PV system w/ 420
modules
In Plan Check – Utility
easement corrections
provided
Bickel Group –
22200 Barton Rd.
22200 Barton Rd. – Precise grading, street
improvements, and (N) 5,342 sq. ft. multitenant
building – Terrace Plaza
In Plan Check – Provided
2nd set of corrections to
applicant
Public Works Encroachment Permits
Fifteen Public Works/Encroachment Permit applications were taken in for the month of
June. Six permits were issued for the month, which includes applications that were
received in the previous month.
0
20
40
60
80
100
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, Specialist, and Office Specialist.
On-call coverage is provided to manage after hour emergency animal control calls.
The City is divided into seven zones, including commercial centers, and the zones
are inspected on a continual rotating basis over a two-week period. A set route is driven
each day in addition to the zones. The route includes Mount Vernon Avenue, Main
Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive,
and Van Buren Street.
Activity Summary for Code Enforcement
Code Enforcement had 41 cases carried over from the previous month, 15 new cases
opened, and 14 cases were closed. The Division closed out June with 63 open cases.
The chart below demonstrates a breakdown of Code cases by detailing how many cases
were carried over from the previous month, opened, closed, and still being addressed.
45
67
71
69
77
78
56
62
44
70
67
41
52
70
52
34
87
35
29
20
29
41
32
15
33
66
54
26
86
54
23
38
42
44
52
14
67
71
69
77
78
56
62
44
70
67
47
63
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
2020/2021 CODE CASES
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
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The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
Cases Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Number of Cases Carried Over 45 67 71 69 77 78 56 62 44 70 67 41
Number of Cases Opened 52 70 52 34 87 35 29 20 29 41 32 15
Number of Cases Closed 33 66 54 26 86 54 23 38 42 44 52 14
Number of Cases In Process 67 71 69 77 78 56 62 44 70 67 47 63
*The number of corrections issued does not include vehicle related complaints, illegal dumping
referred to Burrtec, or homelessness on public property referred Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends
and conducts zone inspections and scheduled re-inspections. Weekend code
enforcement also handles code violations such as unpermitted yard sales, open
house signs, and parking violations. The table below demonstrates weekend code
enforcement activities by type for this fiscal year.
Parking Citations:
In June , 209 vehicle related citations were issued; 182 of the citations issued were
related to street sweeping enforcement. Street Sweeping in residential areas occurs
on the first, second, and third Thursdays of each month.
3 3 4
11
2 6
12
21
3 3 6 710
24
7
11
22
1 3 6
22
5 0106
11
1 6 4
23
12
3
15
19
24
6 5 5 3 2 5
13
4 3 4 7 4
21
26 27
21 22 23
16
10 6
15
37
26
11
17 15 14
1 7
11
2 0
11
19
0
JULY AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs
Open house and other signs Illegal Dumping
Follow-up inspections Parking violations
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As of June 4, 2020, Code Enforcement resumed issuing street sweeping citations for
vehicles parked on the street during street sweeping hours which was suspended due
to COVID-19.
Other parking citations include expired registration, parking on unpaved surfaces,
and commercial vehicles in residential areas. Parking citations are issued by Code
Enforcement Staff, as well as Sheriff Deputies.
Graffiti/Vandalism/Illegal Dumping
There was 4 cases of illegal dumping and 7 cases of graffiti reported in June.
216 204 218
292
25 0
260
58
121
227
283
182
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
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Street Sweeping Citations
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Parking Facing Wrong Direction 8 5 5 2 0 0 1 0 0 2 0 2
Vehicles Blocking Sidewalk/Driveway 14 12 11 8 0 0 0 0 1 3 0 2
Other Parking Violations 8 6 20 4 4 1 5 1 0 8 20 7
Expired Registration/Missing plates or
tabs 21 3 10 1 5 1 2 0 5 20 11 6
Commercial Vehicle Violations 3 0 1 2 0 1 1 3 0 1 1 1
Recreational Vehicle Violations 8 1 10 7 3 0 2 0 1 2 2 1
72 Hour Parking Warning/Cite 15 5 7 8 7 6 6 3 7 21 10 8
Vehicles on Unpaved Surface 2 0 0 2 0 0 0 0 0 0 0 0
0
10
20
30
40
50
60
70
80
90
Other Parking Citations 2019/2020
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Non-Owner Occupied/Rental Property Program
There are approximately 339 properties in the Program (number is subject to change
as properties get sold or becomes owner occupied) consisting of both single-family
units and multiple family units (i.e., apartments, duplexes, triplexes, and
quadruplexes).
In August, Code Enforcement issued an Application for Non-Owner Occupied/Rental
Inspection to current rental property owners to add additional rental properties, renew
information, or if qualified, opt out of the program. Owners may currently opt out of the
program if their entire home is owner/family occupied (as a courtesy), if they no longer
own the property, or if the property is a condominium in which ownership consists of
the interior only. As a result of the notices 14 properties have been approved to opt out
of the program.
In October, all the rental properties were inventoried to determine whether they passed
the 2020 Annual Inspection on the first try or if they failed because it determines whether
properties will continue to be in the Good Landlord Program or be removed. Also,
properties entering their 11th year in the program are removed from the Good Landlord
Program and revert to first year status. There are 115 properties in the Good Landlord
Program for 2021 which is a 30.6% increase from 88 in 2020.
In December, Code Enforcement issued annual Non-owner Occupied/Rental renewal
notices for all properties enrolled in our program and renewal fees were due January
1st. Starting May 1st Code Enforcement began conducting their annual rental
inspections and this will continue until June 30th.
Animal Control Services
With the implementation of Animal Control Services, the City has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags
or microchip. If the owner cannot be identified, the City will place a photograph of
the impounded animal on the City’s Facebook page so that owners can reclaim their
pet. Animal Control is also working to identify animals via Facebook who have been
sent to the animal shelter and have since been returned to their owner so their status
can be updated for the public. If the dog is unlicensed the owner will be given a citation,
but the fine is dismissed if the dog is licensed within 7 days.
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Riverside County Department of Animal Services stats.
Animal Control
Sheltering
Services
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Animal Intakes
Strays 2 0 3 4 3 7 2 18 2 4 4 10
Stray Dead 3 9 4 3 4 4 3 1 1 1 3 5
Owner
Surrender 2 0 0 0 0 0 8 0 0 0 1 1
Other 3 0 1 0 1 1 0 3 5 0 0 1
Total 10 9 8 7 8 12 13 22 5 5 8 17
Animal
Disposition
Adopted 2 18 2 1 3 1 3 0 0 5 2 1
Returned to
Owner 0 0 0 0 1 0 0 0 0 0 0 3
Euthanized 0 2 1 1 0 0 0 1 1 1 1 3
Other 0 0 0 0 1 0 0 0 0 0 2 0
Total 2 20 3 2 5 1 3 1 1 6 5 7
The following stats are from Grand Terrace Animal Control.
0
2
4
6
8
10
12
14
16
OCT NOV DEC JAN FEB MAR APR MAY JUN
1
3
4
1
0
1 1
2
00
1
0 0 0 0 0
7
0
1
3
2
8
3
2
3
4
9
3
0 0
5
2
0
3
2
00
2
0
1 1 1
0
1
0
6
4 4
5
3
2
6
3
16
0
3
0
2
0
1
0 0
11
5 5
4
6
0
2
6
10
Animal Control Investigations
Barking Complaints Unlicensed Dogs
Loose Dogs Loose Dogs Returned to Owner
Animal Welfare Check Dead Animals
Bites Other (unfounded, wildlife, etc.)
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Dog Licensing Revenue
In the beginning of May, Animal Control began canvassing properties with outstanding
dog licenses and leaving a door hanger with renewal information to ensure we have the
most accurate count of dogs in our system. Often individuals move away from the City
and we are not notified and annually those properties are issues renewal notices as
typical protocol.
During this time there was an influx of individuals renewing their dog licenses and
licensing new dogs. The door hanger indicated they had a month and half to renew the
license, or they may risk receiving a citation. The deadline was extended from February
12th to April 1st due to COVID related issues.
$253.00
$223.00
$30.00
$186.00 $203.00
$68.00
$37.00
$142.00
$110.00
$88.00
$-$-
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June
Dog License Revenue
(Online)
$389.00
$1,349.00
$1,021.00
$2,200.00
$511.00$588.00
$1,904.00
$4,340.00
$2,773.00
$3,057.00
$813.00$586.00
$0.00
$500.00
$1,000.00
$1,500.00
$2,000.00
$2,500.00
$3,000.00
$3,500.00
$4,000.00
$4,500.00
$5,000.00
Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21
Combined Dog License Revenue
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&LW\RI*UDQG7HUUDFH
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x Waste Generation Report
x Missed Pick-Up Report
x Public Works Administration
x CIP Contracts
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City of Grand Terrace Public Works Department
DATE: August 16, 2021
TO: Michael Milhiser, Interim City Manager
City Manager’s Office
FROM: Public Works Department
SUBJECT: JUNE 2021 - MONTHLY REPORT – PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public
Works Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This
includes for the administration, planning, programming, design, construction management, and
construction of capital projects throughout the City. Grant funding (when available) are sought after to
supplement project funding. The following table summarizes the current projects, status, and associated
funding source(s). includes
WORK RELEASE HOURS
Maintenance was supplemented by 1,400 work release hours during the month of June.
June 2021
REQUEST
RECEIVED THIS
MONTH
REQUEST
RESOLVED THIS
MONTH
REQUEST IN
PROCESS
READY311 WORK ORDERS ONLY 26 21 5
REQUEST ROLLOVER FROM
PREVIOUS MONTHS 3
TOTAL WORK ORDERS TO BE
COMPLETED 8
READY311 MONTHLY STATS
CITY OF GRAND TERRACE
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City of Grand Terrace Public Works Department
Potholes
The table below shows the potholes reported via Ready311 for the month of June. It takes
on average 39 days to have a pothole repaired. Factors that contribute to delays are staffing
issues, size of potholes, and readily available supplies dependent on the size of the pothole.
# Open Date Repair Date # Days Location
33751 6/30/2021 Open On going 22456 Pico
33753 6/21/2021 7/26/2021 35 12357 Michigan Avenue
33518 6/18/20201 7/23/2021 35
Oriole Ave, Grand
Terrace
33509 6/18/2021 7/25/2021 37 Mt. Vernon Ave.
33154 6/4/2021 7/23/2021 49 12249 Oriole
Park Shelter Reservations and Community Room Reservations
Park shelter reservations have resumed, and residents must follow all of San Bernardino
County Covid-19 related guidelines. Community Room reservations are still affected by
COVID-19.
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City of Grand Terrace Public Works Department
Park Maintenance
Park Grass mowed
Full-service
planter
maintenance
Gopher
service
Restroom
service (a.m.)
Trash
receptacle
service
Richard Rollins Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull
weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full-service planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
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City of Grand Terrace Public Works Department
Waste Management Services
Burrtec Waste Industries
SERVICE ADDRESS DATE OF
CALL
DATE COMPLETED DESCRIPTION SERVICE NOTES
22336 Blue Lupine Cir 05/03/2021 05/03/2021 MISS MISS BLUE BBL- WHOLE STREET, RETURN PER JACK
12270 Rosedale Ave 05/03/2021 05/03/2021 MISS GO BACK AND SERVICE BROWN (TRASH BARREL)
MISSED ON FRIDAY PER HAROLD
12270 Rosedale Ave 05/03/2021 05/03/2021 MISS GO BACK AND SERVICE GREY (RECYCLE BARREL)
MISSED ON FRIDAY PER HAROLD
11701Terrace Ave 05/03/2021 05/03/2021 MISS GW WAS MISSED -PER JANET
22369 Blue Lupine Cir 05/03/2021 05/03/2021 MISS MISS BLUE RECYCLE BBL – CUSTOMER STATES
WHOLE COMMUNITY WAS MISSED GO BACK TO
SERVICE PER RITA
22372 Blue Lupine Cir 05/03/2021 05/03/2021 MISS WHOLE STREET RECYCLE MISSED, CONSTANT
ISSUE, RETURN TO SERVICE.
22364 Blue Lupine Cir 05/03/2021 05/03/2021 MISS RTE#3471-RECYCLE IT WAS MISSED
11701 Terrace Ave 05/05/2021 05/05/2021 MISS 2ND REQ, GW MISSED FRIDAY, RETURN -BBLS ON A
DIRST ROAD EASEMENT BY THE MAIL BOX.
23243 Glendora Dr 05/05/2021 05/05/2021 MISS TRASH WAS NOT SERVICE ON PULL OUT SERVICES.
TUES SVC- NOT NOTED ON ROUTE SHEET HAS BEEN
FIXED NOW.
23243 Glendora Dr 05/05/2021 05/05/2021 MISS GW WAS NOT SERVICE ON PULL OUT SERVICES.
TUES SVC- NOT NOTED ON ROUTE SHEET HAS BEEN
FIXED NOW.
23243 Glendora Dr 05/05/2021 05/05/2021 MISS RECYCLING WAS NOT SERVICE ON PULL OUT
SERVICES. TUES SVC- NOT NOTED ON TOUTE
SHEET HAS BEEN FIXED NOW.
22715 Arliss Dr 05/06/2021 05/07/2021 MISS MISS TRASH BBL- CUSTOMER STATED BBL WAS OUT
ON TIME, NOT ONLY HER THE NEIGHBOR AS WELL
PER RODNEY
22866 Miriam Wy 05/06/2021 05/07/2021 MISS MISS BLUE BBL ON WED RETURN PER ROBYN
22838 Minona Dr 05/06/2021 05/07/2021 MISS MISS BLUE RECYCLE BBL- GO BACK CUSTOMER
STATED IT WAS OUT ON TIME.
12700 Taylor St 05/17/2021 05/17/2021 MISS TRASH MISSED, BBL IN THE FRONT OF THE PARKING
LOT.
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City of Grand Terrace Public Works Department
Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Public Works Services for FY 2020-21:
Contractor Name Service Contract Amount Remaining Balance as of
June 31, 2021
Albert A Webb
Associates
Commerce Way Final
Design Southern Portion $170,880.00 $0
Clean Street Street Sweeping Services $54,508.00 $0
City of Colton
Cooperative Agreement
with Grand Terrace
Traffic Signal
Maintenance for signal on
Litton Avenue
N/A N/A
EZ Sunnyday
Landscape Landscape Maintenance $47,830.00 $0
Gopher Patrol Gopher Abatement
Services $7,877.00 $92.00
Hardy and Harper, Inc Street Maintenance
Services $13,200.00 $6,500.00
Interwest Consulting
Group
Building Official/Building
& Safety and Public
Works Inspection
Services
$117,000.00 $50,000*
Interwest Consulting
Group, TKE
Engineering, Willdan
Group
On-Call Engineering
Services $150,000.00 $102,273.87
Interwest Consulting
Group
Interim Public Works
Services $200,000.00 $6,660.00
Lynn Merrill NPDES Services $10,000.00 $4,447.94
Lynn Merrill HSIP Cycle 9 $32,415.00 $11,151.87
Moran Janitorial
Services
Janitorial Services for City
Hall and City Parks $19,980.00 $1,675.00
Otis Elevator Elevator Maintenance $5,291.00 $0
San Bernardino County
Dept of Public Works –
Flood Control
Flood Control Facilities $22,770.00 $18,943.00
San Bernardino County
Fire Dept – Hazardous
Material
Household Hazardous
Waste (HHW) Services $18,065.00 $0.09
San Bernardino County-
Land Use Services
Fire and Weed Hazard
Abatement Services $6,323.00 $0.06
St. Francis Electric,
LLC.
Traffic Signal
Maintenance Services $20,000.00 $0
County of Riverside -
TLMA Administration
Main Street Traffic Signal
Maintenance Services $6,000.00 $3,846.02
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City of Grand Terrace Public Works Department
Contractor Name Service Contract Amount Remaining Balance as of
June 31, 2021
West Coast Arborist 5 Year Tree Maintenance
Program
$38,560
($192,802: 5-yr
term)
$0
Western Exterminator
Co. Pest Control Services $4,384.00 $0
Willdan
Engineering Services
(incl. Landscape and
Lighting Assessment
District)
$7,000.00 N/A (Developer Fee and
LLMD Assess.)
(paid with Dev.
fees)
TOTAL PUBLIC WORKS
CONTRACT VALUE
FOR FY 2020-21:
$913,523.00 $205,589.85
Balance
*Recently increased by Council 8/10/2021
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Sheriff’s Contract
•Law Enforcement Services
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San Bernardino County
Sheriff’s Department
Services May 2021 June 2021
Officer Contact and Calls 1,241 1,182
Monthly Citation Data May 2021 June 2021
Stops 292 241
Citations Issued 57 71
Calls to Dispatch May 2021 June 2021
Emergency 4 2
Priority 1 138 136
Priority 2 64 48
Priority 3 148 138
Priority 4 86 65
Totals 440 389
vankagans@gmail.com
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
4 2
138 136
64 48
148
138
86
65
0
50
100
150
200
250
300
350
400
450
500
May-21 Jun-21
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
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Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
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City of Grand Terrace
Fire Department Incidents
06/01/21 – 06/30/21
Call Type Number of Calls
Commercial Alarm 1
Commercial Investigation 1
Fire – Dumpster 1
Inside Investigation 1
Medical Aid 122
Move Up (Cover Engine into FS#23) 1
Outside Electrical Incident 2
Outside Investigation 3
Public Service 4
Residential Alarm 4
Traffic Collision Unknown Injuries 3
Traffic Collision Unknown Injuries (Freeway) 1
Total Calls 144
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AGENDA REPORT
MEETING DATE: August 24, 2021 Council Item
TITLE: Approval of the July-2021 Check Register in the Amount of
$963,885.45
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Approve the Check Register No. 07312021 in the amount of
$963,885.45 as submitted, for the period ending July 31,
2021.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register for the month of July-2021 has been prepared in accordance with
Government Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. The check registers list all payments made to vendors
and employee reimbursements during the month of July-2021.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $963,885.45 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of July-2021.
C.4
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Payments larger than $10,000:
Check
No. Payee Description Amount
78314 HIRSCH AND ASSOCIATES INC MAY & JUNE CONSULTING SVCS $18,262.00
78332 ONYX PAVING COMPANY INC CIP2021-1 ROAD MAINT $68,240.09
78339 GRANICUS FY21-22 AGENDA & MINUTES PREP $16,032.00
78347 SB COUNTY SHERIFF JULY-2021 LAW ENFORCEMENT
SERVICES $189,117.00
16462043 CA PUB EMPLOYEES
RETIREMENT JULY HEALTH INSURANCE $15,845.30
16477954 CALPERS FY21-22 UNFUNDED ACCRUED
LIABILITY $508,236.00
TOTAL PAYMENTS LARGER THAN $10,000 $815,732.39
PAYROLL
Payroll costs for the month:
Pay Per. Period Start Period End Pay Date Amount
July-21
01 From 6/12/2021 to 6/25/2021 7/1/2021 $38,933.48
02 From 6/26/2021 to 7/09/2021 7/15/2021 $43,512.93
$82,446.41
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2021-22 in the amount of:
Description Amount
July-21
Check Register $963,885.45
Payroll $82,446.41
$1,046,331.86
ATTACHMENTS:
• Check Register Account Index (PDF)
• July Check Register (PDF)
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APPROVALS:
Terry Shea Completed 08/09/2021 1:18 PM
Finance Completed 08/09/2021 1:22 PM
City Attorney Completed 08/17/2021 4:09 PM
City Manager Completed 08/19/2021 11:12 AM
City Council Pending 08/24/2021 6:00 PM
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CITY OF GRAND TERRACE
FY2020-21
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
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Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING
19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT
36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT
45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES
46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES
47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE
48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING
49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES
50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS
52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS
61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES
62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING
63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS
64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE
65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES
66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE
67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION
68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM.
69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS
70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT
73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS
74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS
75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT
76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER
77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES
90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION
95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
City of Grand Terrace Check Register Index
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CITY OF GRAND TERRACE
FY2021-22
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For
the Period Ending July 31, 2021
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.4.b
Packet Pg. 80
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78309 07/09/2021 CA STATE DEPT OF CONSERVATION SMIP2021-4Q-04 2020-21 SMIP 4TH QUARTER APR2021-JUN2021 STRONG-MOTION06/29/2021
R 10-700-01 -1.21
B 23-200-21-00 24.18
22.97
22.97
78310 07/09/2021 CITY OF COLTON 5 EASTERN BARTON ROAD BRIDGE REPLACEMENT06/22/2021
E 47-400-250-001-000 3,033.06
3,033.06
3,033.06
78311 07/09/2021 CLEAN STREET 100352CS JUN21 STREET SWEEPING SERVICES 06/30/2021
E 16-900-254-000-000 1,747.80
1,747.80
1,747.80
78312 07/09/2021 DATA TICKET INC 126415 GT CODE ENFORCEMENT CITATION PROCESSING - MAY 202106/30/2021
E 10-185-255-000-000 383.00
383.00
125938 GT STREET SWEEP INVOICE FOR MAY 2021 06/30/2021
E 10-140-255-000-000 100.00
100.00
483.00
78313 07/09/2021 FRUIT GROWERS SUPPLY 92239016 FY2020-21 PARK IRRIGATION SUPPLIES 06/25/2021
E 10-450-245-000-000 101.63
101.63
101.63
78314 07/09/2021 HIRSCH AND ASSOCIATES INC #1917, PB #10 MAY21 CONSULTING SVCS- BLUE MOUNTAIN TRAILHEAD05/31/2021
E 49-473-700-000-000 12,226.00
12,226.00
#1917, PB #11 JUN21 CONSULTING SVCS- BLUE MOUNTAIN TRAILHEAD06/30/2021
E 49-473-700-000-000 6,036.00
6,036.00
18,262.00
C.4.b
Packet Pg. 81
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78315 07/09/2021 LANCE SOLL AND LUNGHARD LLP 44913 2020 GOVERNMENT AUDIT - CAFR PREPARATION06/30/2021
E 10-140-250-000-000 3,937.00
3,937.00
3,937.00
78316 07/09/2021 MORAN JANITORIAL SERVICES LLC 1904 JUN21 JANITORIAL SERVICES 07/02/2021
E 10-195-245-000-000 760.00
E 10-450-245-000-000 1,325.00
2,085.00
1904B JUN21 ADDITIONAL OFFICE CLEANING DUE TO COVID07/02/2021
E 10-195-245-000-000 640.00
640.00
2,725.00
78317 07/09/2021 OFFICE DEPOT 180397252001 FY 2020-21 OFFICE SUPPLIES 06/24/2021
E 10-185-210-000-000 14.24
E 10-190-210-000-000 479.23
E 10-370-210-000-000 39.38
532.85
532.85
78318 07/09/2021 SITEONE LANDSCAPE SUPPLY 110700984-001 IRRIGATION SUPPLIES 06/29/2021
E 10-195-245-000-000 120.79
E 10-450-245-000-000 270.84
391.63
110296251-001 IRRIGATION SUPPLIES 06/16/2021
E 10-195-245-000-000 7.21
7.21
398.84
C.4.b
Packet Pg. 82
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78319 07/09/2021 SO CA EDISON COMPANY JUNE2021 EDISONJUNE 2021 ENERGY USAGE 06/27/2021
E 10-172-238-000-000 146.36
E 10-175-238-000-000 146.36
E 10-190-238-000-000 6,890.73
E 10-450-238-000-000 1,062.95
E 16-510-238-000-000 454.85
E 26-604-238-000-000 56.47
E 26-605-238-000-000 45.42
8,803.14
8,803.14
78320 07/09/2021 TIME WARNER CABLE 0228510062521 CITY HALL INTERNET - CITY HALL - JUNE-JULY 202106/25/2021
E 10-190-238-000-000 124.98
124.98
0153825062321 SR CENTER INTERNET - HSD3 - JUNE-JULY 2021 06/23/2021
E 10-805-238-000-000 89.99
89.99
214.97
78321 07/09/2021 VERIZON WIRELESS 9882661844 ALPR CARD LINE CHARGES MAY-JUNE 2021 06/23/2021
E 10-190-235-000-000 190.05
190.05
190.05
78322 07/09/2021 WEST COAST ARBORISTS INC 174436 CITYWIDE TREE MAINTENANCE 06/30/2021
E 20-100-245-000-000 8,464.00
8,464.00
8,464.00
C.4.b
Packet Pg. 83
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78323 07/16/2021 ARROWHEAD CREDIT UNION JUNE 2021 VISA VISA CHARGES JUNE-JULY 2021 07/02/2021
E 10-120-210-000-000 OFFICE SUPPLIES 47.76
E 10-120-220-000-000 SUBSCRIPTION 14.00
E 10-125-210-000-000 OFFICE SUPPLIES 511.22
E 10-125-265-000-000 NNA MEMBERSHIP 69.00
E 10-172-210-000-000 OFFICE SUPPLIES 72.88
E 10-175-210-000-000 OFFICE SUPPLIES 105.47
E 10-185-218-000-000 BODY & DASH CAMERAS 1,485.50
E 10-185-268-000-000 CODE SENIMAR 523.30
E 10-195-245-000-000 TERMITE EXTERMINATE 241.47
E 10-370-210-000-000 OFFICE SUPPLIES 68.23
E 10-380-250-000-000 COMPUTER DESK SETUP 1,337.91
E 10-450-245-000-000 PARK SUPPLIES 291.92
E 10-805-250-000-000 DISINFECT SENIOR CTR 1,444.50
6,213.16
6,213.16
78324 07/16/2021 CA STATE DEPT OF JUSTICE 518857 JUNE 2021 FINGERPRINTS APPS 06/30/2021
E 10-120-220-000-000 32.00
32.00
32.00
78325 07/16/2021 CITY NEWSPAPER GROUP 34600 PUBLIC HEARING NOTICE 07-13-2021 06/28/2021
E 10-125-230-000-000 82.49
82.49
82.49
78326 07/16/2021 COUNTY OF RIVERSIDE AN0000002254 JUN21 ANIMAL SHELTERING SERVICES 07/14/2021
E 10-185-255-000-000 1,373.30
1,373.30
1,373.30
78327 07/16/2021 FOX OCCUPATIONAL MEDICAL CTR 129057 BASIC EXAM & DRUG SCREENING - J. JAIMES AND E. WECK07/02/2021
E 10-175-220-000-000 70.00
E 10-185-220-000-000 70.00
140.00
140.00
C.4.b
Packet Pg. 84
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78328 07/16/2021 FRUIT GROWERS SUPPLY 92240102 FY2020-21 PARK IRRIGATION SUPPLIES 06/30/2021
E 10-450-245-000-000 619.56
619.56
619.56
78329 07/16/2021 HIRSCH AND ASSOCIATES INC 1917, PB #9 APR21 CONSULTING SVCS- BLUE MOUNTAIN TRAILHEAD04/30/2021
E 49-473-700-000-000 6,088.00
6,088.00
6,088.00
78330 07/16/2021 LYNN MERRILL 21-6 JUN21 NPDES SERVICES 07/07/2021
E 10-625-220-000-000 2,643.01
2,643.01
HSIP-21-6 MAY21 MT VERNON GUARD RAIL PROJECT 06/07/2021
E 74-707-250-010-000 1,006.57
1,006.57
21-5 MAY21 NPDES SERVICES 06/07/2021
E 10-625-220-000-000 843.35
843.35
HSIP-21-7 JUN21 MT VERNON GUARD RAIL PROJECT 07/08/2021
E 74-707-250-010-000 572.06
572.06
5,064.99
C.4.b
Packet Pg. 85
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
013770908
78331 07/16/2021 ON SITE COMPUTING 54001872 FY2021-22 JUL IT SERVICES 06/01/2021
B 10-017-00-00 6,364.00
6,364.00
6,364.00
78332 07/16/2021 ONYX PAVING COMPANY INC 3 CIP 2021-1 ROAD MAINT & REHABILITATION PROJECT06/28/2021
E 10-955-800-110-000 68,240.09
68,240.09
68,240.09
78333 07/16/2021 XEROX CORPORATION 013770909 JUNE 2021 W7970 PRINTER EXPENSE 07/01/2021
E 10-190-212-000-000 496.70
496.70
JUNE 2021 WORKCENTRE 5955 EXPENSE 07/01/2021
E 10-190-212-000-000 322.19
322.19
818.89
78334 07/16/2021 ADT COMMERCIAL LLC 856846447 1ST QTR1ST QUARTER SENIOR CENTER SECURITY MONITORING 07/14/21-10/13/2106/27/2021
E 10-805-245-000-000 160.83
160.83
160.83
78335 07/16/2021 AT AND T JULY 2021 AT&T JULY 2021 AT&T 07/01/2021
E 10-190-235-000-000 1,366.49
E 10-450-235-000-000 245.31
E 10-805-235-000-000 452.95
E 10-808-235-000-000 426.13
2,490.88
2,490.88
78336 07/16/2021 DMV RENEWAL LIC#61735X1 DMV VEHICLE REGISTRATION RENEWAL 07/01/2021
E 65-425-220-000-000 468.00
468.00
468.00
C.4.b
Packet Pg. 86
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78337 07/16/2021 EYEMED FIDELITY SECURITY LIFE 164852434 JULY EMPLOYEE PAID VISION INSURANCE 06/22/2021
B 10-022-71-00 87.03
87.03
87.03
78338 07/16/2021 FEDEX 7-423-50637 EXPRESS MAILING SERVICES - CSG EV, LLC 07/01/2021
E 10-190-211-000-000 37.10
37.10
37.10
78339 07/16/2021 GRANICUS 140191 FY21-22 AGENDA & MINUTES PREPARATION 05/31/2021
E 10-125-250-000-000 16,032.00
16,032.00
16,032.00
78340 07/16/2021 WILLIAM HUSSEY JULY2021 BH HLTHJULY - 2021 BH HEALTH REIMBURSEMENT 07/01/2021
E 10-110-142-000-000 273.55
273.55
273.55
78341 07/16/2021 INLAND BUSINESS FORMS 34124 15 COPIES - FY2021-2022 BUDGET BOOK (VERSION 2)07/14/2021
E 10-120-220-000-000 928.81
928.81
34122 SENIOR CENTER COVID-19 SOCIAL DISTANCING & HAND WASHING REMINDER SIGNS07/12/2021
E 10-120-220-000-000 333.60
333.60
1,262.41
78342 07/16/2021 GOVERNMENTJOBS COM INC NEOGOV INV-20436 FY21-22 PERFORMANCE EVALUATION SOFTWARE, GOVERNMENTJOBS.COM & INSIGHT SOFTWARE06/09/2021
E 10-120-210-000-000 3,921.82
3,921.82
3,921.82
78343 07/16/2021 NETFILE INC 7303 ANNUAL SUBSCRIPTION CHARGES FOR AGENCY SERVICES FY21-2207/01/2021
E 10-125-250-000-000 3,200.00
3,200.00
3,200.00
C.4.b
Packet Pg. 87
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78344 07/16/2021 PAY PLUS SOLUTIONS INC 26275 CALPERS MONTHLY CHARGES - JULY 07/01/2021
E 10-140-255-000-000 410.03
410.03
410.03
78345 07/16/2021 PETTY CASH 07122021 REPLENISH PETTY CASH APRIL-JULY 2021 07/12/2021
E 10-172-272-000-000 9.45
E 10-185-272-000-000 9.21
E 10-190-210-000-000 11.99
R 10-200-05 260.00
R 10-450-01 50.00
340.65
340.65
78346 07/16/2021 QUADIENT LEASING USA INC N8939302 MAY-AUG 2021 POSTAGE METER LEASE 07/02/2021
E 10-190-211-000-000 785.90
785.90
785.90
78347 07/16/2021 SB COUNTY SHERIFF 20824 JULY LAW ENFORCEMENT SERVICES 07/08/2021
E 10-410-255-000-000 5,166.67
E 10-410-256-000-000 171,496.16
E 14-411-256-000-000 12,454.17
189,117.00
189,117.00
78348 07/16/2021 SB COUNTY TREASURER 1800000697 LAFCO APPORTIONMENT ANNUAL FEE 2021-22 07/01/2021
E 10-190-265-000-000 947.04
947.04
947.04
78349 07/16/2021 SPARKLETTS 16179154 070321 JULY 2021 WATER FILTRATION SYSTEM RENTAL07/03/2021
E 10-190-238-000-000 78.00
78.00
78.00
C.4.b
Packet Pg. 88
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78350 07/16/2021 TIME WARNER CABLE 0262246070321 RICHARD ROLLINS PARK INTERNET - JULY-AUG 202107/03/2021
E 10-450-238-000-000 299.99
299.99
0007245070721 SR CTR CABLE/INTERNET BLDG3 JULY-AUG 202107/07/2021
E 10-805-238-000-000 278.37
278.37
578.36
78351 07/20/2021 CITY NEWSPAPER GROUP 34494 AD FOR FIREWORKS 06/14/2021
E 10-370-230-000-000 584.58
584.58
584.58
78352 07/20/2021 EZ SUNNYDAY LANDSCAPE 22144 JUNE PARKS AND PARKWAY MAINTENANCE 06/18/2021
E 10-195-255-000-000 200.00
E 10-450-255-000-000 1,835.00
E 26-600-255-000-000 230.00
E 26-601-255-000-000 80.00
2,345.00
22144B REMAINING BALANCE OF JUNE 2021 INVOICE 06/18/2021
E 10-195-255-000-000 50.00
E 10-450-255-000-000 300.00
350.00
2,695.00
78353 07/20/2021 FAMILY SERVICE ASSOCIATION 06-2021-300405 JUNE 2021 CDBG SR CENTER PROGRAMS 06/01/2021
E 22-425-312-000-000 1,903.11
1,903.11
1,903.11
C.4.b
Packet Pg. 89
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78354 07/20/2021 HOME DEPOT CREDIT SERVICE 4271297 SUPPLIES FOR CITY HALL, PARKS & SR CNTR 05/28/2021
E 10-195-245-000-000 210.13
E 10-450-245-000-000 18.70
228.83
8041302 SUPPLIES FOR CITY HALL, PARKS & SR CNTR 06/23/2021
E 10-450-245-000-000 96.07
96.07
7020261 SUPPLIES FOR CITY HALL, PARKS & SR CNTR 06/24/2021
E 10-450-245-000-000 44.76
44.76
3621358 SUPPLIES FOR CITY HALL, PARKS & SR CNTR 06/08/2021
E 10-195-245-000-000 27.10
27.10
0111961 SUPPLIES FOR CITY HALL, PARKS & SR CNTR 06/21/2021
E 10-450-245-000-000 20.39
20.39
0200055 SUPPLIES FOR CITY HALL, PARKS & SR CNTR 06/21/2021
E 10-450-245-000-000 1.33
1.33
418.48
78355 07/20/2021 JHD PLANNING LLC 1 - 06302021 6TH HOUSING ELEMENT UPDATE 06/30/2021
E 10-370-250-000-000 6,600.00
6,600.00
6,600.00
78356 07/20/2021 JONESCAPE INC 630 FY 2020-21 CITYWIDE CONCRETE REPAIR 06/30/2021
E 10-175-257-010-000 6,944.00
6,944.00
6,944.00
78357 07/20/2021 MICHAEL BAKER INTERNATIONAL 1121487 CEQA AND ENVIRONMENTAL REVIEW AND ENTITLEMENT SUPPORT07/15/2021
E 10-370-250-202-000 872.50
872.50
872.50
C.4.b
Packet Pg. 90
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78358 07/20/2021 ST FRANCIS ELECTRIC 171033105B REMAINING BALANCE OF JUNE 2021 RESPONSE INVOICE06/30/2021
E 16-510-255-000-000 1,094.67
1,094.67
171033105 JUNE 2021 RESPONSE 06/30/2021
E 16-510-255-000-000 417.13
417.13
1,511.80
78359 07/20/2021 TODD PETERS ELECTRICAL CONTRAC 0701021-1 PROVIDE ELECTRICAL REPAIRS FOR VETERANS PARK PARKING LOT07/01/2021
E 10-450-245-000-000 7,190.00
7,190.00
0629021-1 PROVIDE ELECTRICAL REPAIRS FOR VETERANS PARK PARKING LOT06/29/2021
E 10-450-245-000-000 1,346.00
1,346.00
0629021-2 PROVIDE ELECTRICAL REPAIRS FOR VETERANS PARK PARKING LOT06/29/2021
E 10-450-245-000-000 1,154.00
1,154.00
9,690.00
78360 07/20/2021 DENTAL HEALTH SERVICES 2099827 AUG 2021 EMPLOYEE PAID DENTAL INSURANCE 07/16/2021
B 10-022-70-00 561.25
561.25
561.25
78361 07/20/2021 LUIS GARDEA 07072021 UNIFORM REIMBURSEMENT 07/07/2021
E 10-172-210-000-000 76.11
76.11
76.11
78362 07/20/2021 SO CA ASSOC OF GOVERNMENTS SCAG 2021-22 SCAG MEMBERSHIP 2021-22 07/15/2021
E 10-120-265-000-000 1,494.00
1,494.00
1,494.00
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78363 07/20/2021 SO CAL LOCKSMITH 50365 (16) DUPLICATE KEYS 07/07/2021
E 10-125-210-000-000 56.03
56.03
56.03
78364 07/20/2021 TIME WARNER CABLE 0267013071021 VETERANS PARK INTERNET - JULY-AUG 2021 07/10/2021
E 10-450-238-000-000 299.99
299.99
299.99
160618 07/15/2021 SO CA EDISON COMPANY JUNE2021 EDISON BJUNE 2021 ENERGY USAGE 06/29/2021
E 10-450-238-000-000 13.12
E 16-510-238-000-000 6,077.18
E 26-600-238-000-000 76.22
E 26-601-238-000-000 61.92
E 26-602-238-000-000 85.74
E 26-603-238-000-000 14.29
6,328.47
6,328.47
332384 07/06/2021 AMERICAN FIDELITY ASSURANCE CO D332384 JULY 2021 - EMPLOYEE CANCER & ACCIDENT INSURANCE07/01/2021
B 23-250-20-00 361.74
361.74
361.74
1890109 07/08/2021 SO CA GAS COMPANY JUNE2021 GAS SERVICEJUNE 2021 GAS SERVICE 07/08/2021
E 10-190-238-000-000 183.73
E 10-805-238-000-000 75.92
259.65
259.65
6006661 07/06/2021 AMERICAN FIDELITY ASSURANCE CO 6006661 JULY 2021 EMP PAID FLEX SPEND/DEP CARE 07/02/2021
B 23-250-10-00 83.32
83.32
83.32
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
6012021 07/12/2021 SPARKLETTS 9637116 060121 MAY 2021 BOTTLED WATER SERVICES FOR CITY HALL & SENIOR CENTER06/01/2021
E 10-190-238-000-000 113.22
E 10-805-238-000-000 59.65
172.87
172.87
7012021 07/12/2021 SPARKLETTS 9637116 070121 JUNE 2021 BOTTLED WATER SERVICES FOR CITY HALL & SENIOR CENTER07/01/2021
E 10-190-238-000-000 136.20
E 10-805-238-000-000 65.84
202.04
202.04
16430184 07/06/2021 PUBLIC EMPLOYEES RETIREMENT PAYDTE 06172021 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 06/17/202106/17/2021
B 10-022-62-00 5,950.74
5,950.74
5,950.74
16430199 07/13/2021 PUBLIC EMPLOYEES RETIREMENT PAYDTE 07012021 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 07/01/202107/01/2021
B 10-022-62-00 5,903.39
5,903.39
5,903.39
16462043 07/06/2021 CA PUB EMPLOYEES RETIRE SYSTEM 07012021 HPERS JULY 2021 PERS HEALTH INSURANCE ACH 100188869407/01/2021
B 10-022-61-00 4,908.59
E 10-120-142-000-000 1,422.04
E 10-125-142-000-000 647.44
E 10-140-142-000-000 1,294.88
E 10-172-142-000-000 517.95
E 10-175-142-000-000 517.95
E 10-185-142-000-000 1,294.88
E 10-190-142-000-000 2,392.83
E 10-370-142-000-000 1,035.91
E 10-450-142-000-000 517.95
E 16-175-142-000-000 582.70
E 52-400-142-000-000 64.74
E 65-425-142-000-000 647.44
15,845.30
15,845.30
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Check Register
CITY OF GRAND TERRACE
As of 7/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
16471117 07/07/2021 PUBLIC EMPLOYEES RETIREMENT 2020-21 SURV BNFTS2020-21 SURVIVOR BENEFITS 07/07/2021
E 10-120-139-000-000 114.40
E 10-125-139-000-000 62.40
E 10-140-139-000-000 124.80
E 10-172-139-000-000 49.92
E 10-175-139-000-000 56.16
E 10-185-139-000-000 187.20
E 10-370-139-000-000 99.84
E 10-450-139-000-000 87.36
E 16-175-139-000-000 64.48
E 52-400-139-000-000 6.24
E 65-425-139-000-000 62.40
915.20
915.20
16477954 07/08/2021 CALPERS 100000016477954 UNFUNDED ACCRUED LIABILITY RATE PLAN 160907/01/2021
B 10-017-00-00 508,236.00
508,236.00
508,236.00
16477967 07/08/2021 CALPERS 100000016477967 UNFUNDED ACCRUED LIABILITY RATE PLAN 2715907/01/2021
B 10-017-00-00 8,802.00
8,802.00
8,802.00
16477983 07/08/2021 CALPERS 100000016477983 UNFUNDED ACCRUED LIABILITY RATE PLAN 3010407/01/2021
B 10-017-00-00 6,485.00
6,485.00
6,485.00
16481304 07/06/2021 CALPERS 457 PLAN PAYDATE 06172021 457EFT PAYMENT CALPERS ACH 1001889018 06/17/2021
B 10-022-63-00 1,335.00
B 10-022-64-00 159.11
1,494.11
1,494.11
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AGENDA REPORT
MEETING DATE: August 24, 2021 Council Item
TITLE: Selection of Voting Delegates for Cal Cities 2021 Annual
Conference & Expo
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, APPOINTING
DELEGATES AND ALTERNATES TO THE 2021 CAL
CITIES ANNUAL CONFERENCE & EXPO AS OFFICIAL
REPRESENTATIVES OF THE CITY OF GRAND TERRACE
2030 VISION STATEMENT:
This staff report supports City Council Goal #4 “Develop and Implement Successful
Partnerships” by working collaboratively with Public Sector, Local, Regional and State
Agencies to facilitate the delivery of services to our community and to secure funding for
programs and projects.
BACKGROUND:
The City of Grand Terrace is a member of the League of California Cities. The League’s
Annual Legislative Conference is scheduled for September 22, 2021 through
September 24, 2021 to be held in the City of Sacramento at the SAFE Credit Union
Convention Center. Member cities are encouraged to send a City representative as a
delegate to represent the City and cast their vote on League policy. Each City is allowed
one (1) vote.
On December 8, 2020, the City Council appointed members of the City Council to
represent the City on various Boards, Commissions and Committees. Those appointed
to Cal Cities Division Meetings and Annual Meeting are as follows:
Council Member Doug Wilson - Delegate
Council Member Jeff Allen - Alternate
DISCUSSION:
An important part of the Annual Conference is participating in the Annual Business
Meeting at the General Assembly. The Annual Business Meeting is scheduled for
12:30 pm on Friday, September 24, 2021 at SAFE Credit Union Convention Center. For
Grand Terrace to be able to vote at the Annual Business meeting, a Voting Delegate
must be determined. In addition, up to two alternate voting delegates may be appointed
in the absence of the voting delegate (only one of the two will be allowed to vote).
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Consistent with League bylaws, the City’s voting delegate, and up to two alternates,
must be designated by the City Council. Designating the voting delegate and alternates
must be done by City Council action. In addition, the voting delegate and alternates
must be registered to attend the conference. If the voting delegate cannot attend the
complete conference, they may register for Friday only. To be able to cast a vote, at
least one voter must be present at the Business Meeting in possession of the voting
delegate card and a Voting Delegate sticker.
The League of California Cities has requested attending cities to submit by August 31,
2021, a Resolution designating the voting delegate and up to two alternates. Adoption
of the attached Resolution will satisfy League requirements and enable the City of
Grand Terrace to participate in the League's Annual Business Meeting, scheduled for
September 24, 2021.
Based on the above, the current council members designated to the annual conference
Council Member Wilson and Council Member Allen.
FISCAL IMPACT:
There is no fiscal impact by designating the voting delegate and alternates.
ATTACHMENTS:
• 2021-xx - League of CA Cities Delegate-Alternate (DOCX)
APPROVALS:
Debra Thomas Completed 08/16/2021 2:39 PM
City Attorney Completed 08/17/2021 4:02 PM
Finance Completed 08/18/2021 8:23 AM
City Manager Completed 08/19/2021 11:12 AM
City Council Pending 08/24/2021 6:00 PM
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CC Reso 2019-23 Page 1 of 2 July 23, 2019
RESOLUTION NO. 2021-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPOINTING DELEGATES AND
ALTERNATES TO THE 2021 LEAGUE OF CALIFORNIA CITIES
ANNUAL CONFERENCE AS OFFICIAL REPRESENTATIVES OF THE
CITY OF GRAND TERRACE
WHEREAS, the League of California Cities (“League”) will be having its 2021
Annual Conference from September 22, 2021, to September 24, 2021, in Sacramento,
California; and
WHEREAS, the League’s 2021 Annual Conference will have an Annual Business
Meeting on Friday, September 24, 2021, in which the League’s membership may consider
and take action on resolutions that establish League policy; and
WHEREAS, in order to participate in the Annual Business Meeting and to attend
the League’s 2021 Annual Conference, the Bylaws of the League require the City Council
to appoint, by a majority vote, a primary Voting Delegate and up to two (2) Alternate Voting
Delegates, one (1) of whom may vote in the Annual Business Meeting in the event that
the primary designated voting delegate is unable to serve in that capacity; and
WHEREAS, the City Council now desires to appoint a Voting Delegate and
Alternate Voting Delegate to the 2021 League of California Cities Annual Conference.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
SECTION 1. Council Member Doug Wilson is hereby appointed to serve as the
Voting Delegate to the 2021 League of California Cities Annual Conference representing
the City of Grand Terrace.
SECTION 2. Council Member Jeff Allen is hereby appointed to serve as the
Alternate Voting Delegate to the 2021 League of California Cities Annual Conference
representing the City of Grand Terrace.
SECTION 3. The City Clerk of the City of Grand Terrace shall certify to the passage
and adoption of this Resolution and its approval by the City Council and shall cause the
same to be listed in the records of the City.
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CC Reso 2019-23 Page 2 of 2 July 23, 2019
SECTION 4. The City Clerk of the City of Grand Terrace is directed to submit a
certified copy of this Resolution before August 31, 2021, to the League of California Cities.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace, California, at a regular meeting held on the 24th day of August 2021.
________________________________
Darcy McNaboe, Mayor
ATTEST:
_________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
_________________________
Adrian R. Guerra
City Attorney
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AGENDA REPORT
MEETING DATE: August 24, 2021 Council Item
TITLE: Update to Vehicles Miles Traveled (VMT) Traffic Impact
Analysis Guidelines
PRESENTED BY: Steven Weiss, Planning & Development Services Director
RECOMMENDATION: Receive and File - Update Vehicles Miles Traveled (VMT)
Traffic Impact Analysis Guidelines
2030 VISION GOAL STATEMENT:
This staff report supports Goal #4 “Develop and Implement Successful Partnerships,
Work Collaboratively with Private and Public Sector Agencies to Facilitate the Delivery of
Services benefitting Our Community, Work with Local, Regional and State Agencies to
Secure Funding for Programs and Projects”
BACKGROUND:
Senate Bill 743 has changed the focus of transportation impact analysis in CEQA
documents (e.g. Environmental Impact Reports), replacing Level of Service (LOS) with
Vehicle Miles Traveled (VMT) and providing streamlined review of land use and
transportation projects that will help reduce future VMT growth. This shift in
transportation impact focus is expected to better align transportation impact analysis
and mitigation outcomes with the State’s goals to reduce greenhouse gas (GHG)
emissions, encourage infill development, and improve public health through more active
transportation like walking and biking.
State law requires that all local agencies utilize VMT as their metric for transportation
impacts under CEQA beginning July 1, 2020.
VMT measures the number of vehicles (trips) multiplied by the distance they travel (trip
lengths). We routinely analyze VMT for air quality and greenhouse gas impact analysis.
SB 743 adds VMT to the transportation impact analysis of CEQA documents.
<https://www.youtube.com/watch?v=UE4TJItVdJ8>
Transportation impacts under CEQA now focus on increases in vehicle trips and trip
lengths, rather than delay and capacity at intersections.
To evaluate impacts, the City adopted a local threshold of significance (standard to be
measured against). The City has participated in the multi-jurisdiction SBCTA (San
Bernardino County Transportation Authority) VMT implementation pathway study to
identify the most appropriate threshold for the City to use under the new requirements.
DISCUSSION:
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On July 14, 2020 the City Council Adopted Resolution 2020-26, “Vehicle Miles Traveled
Thresholds for Analysis of Traffic Impacts Under the California Environmental Quality
Act.” The Planning and Development Services Department monitors statewide
implementation and updates the Traffic Impact Analysis (TIA) Guidelines with close
coordination with SBCTA.
As the City embarks on several significant projects the VMT analyses is based on
technical feedback from local agencies and SBCTA. These jurisdictions, similar to
Grand Terrace staff are refining Trip Generation consistent with our adopted resolution
to account for internal trip capture.
Local serving retail projects less than 50,000 square feet may be presumed to have a
less than significant impact absent substantial evidence to the contrary. Local serving
retail generally improves the convenience of shopping close to home and has the effect
of reducing vehicle travel. In addition to local serving retail, there are, at the discretion
of the City, be presumed to have a less than significant impact as their uses are local
serving.
This threshold ties directly to the Office of Planning Research (OPR) technical advisory
which is contained in Grand Terrace’s VMT resolution. By adding retail opportunities
into the urban fabric and thereby improving retail destination proximity, local-serving
retail development tends to shorten trips and reduce VMT. Thus, Grand Terrace
presumes such development creates a less-than-significant transportation impact. Many
cities and counties define local-serving and regional-serving retail in their zoning codes.
Lead agencies may refer to those local definitions when available, but should also
consider any project-specific information, such as market studies or economic impacts
analyses that might bear on customers’ travel behavior. Because Grand Terrace best
understands our travel behaviors of future project users, we are in the best position to
decide when a project will likely be local serving. Retail development including stores
larger than 50,000 square feet might be considered regional-serving, and so Grand
Terrace should undertake an analysis to determine whether the project might increase
or decrease VMT.
Staff has included refined retail opportunities consistent with State adopted project
threshold direction and has been included as Footnote 4 on Page 23 of Attachment 2
(TIC Guidelines). Comparing back to the county average encourages development in
this VMT- efficient location and further supports the legislative intent of SB 743. City
staff has determined that this aligns with the local goals, vision, and values of the City of
Grand Terrace as the adopted threshold will result in less than significant transportation
impacts.
This threshold is consistent with how other resource areas are currently evaluated
under CEQA. City staff has determined that this most closely aligns with the local goals,
vision, and values of the City of Grand Terrace.
No environmental impact is anticipated from refining the TIA Guidelines as it is not a
project under State CEQA Guidelines section 15378(b)(5) because it involves an
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administrative activity involving process only and would not result in any environmental
impacts.
FISCAL IMPACT:
There is no fiscal impact associated with this action.
ATTACHMENTS:
• TIA Guidelines 2020 Word Version_Translutions Edits (DOCX)
• 2020-26 (PDF)
APPROVALS:
Steven Weiss Completed 08/18/2021 10:27 AM
Finance Completed 08/18/2021 1:32 PM
City Attorney Completed 08/18/2021 2:26 PM
City Manager Completed 08/19/2021 11:13 AM
City Council Pending 08/24/2021 6:00 PM
G.6
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1
City of Grand Terrace Traffic Impact
Analysis ( Guidelines
July 2020
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Table of Contents
Background Error! Bookmark not defined.
Background Information ................................................................................................................................................... 4
Guidelines Organization.................................................................................................................................................... 6
Introduction Error! Bookmark not defined.
CEQA Changes ......................................................................................................... Error! Bookmark not defined.
Need for Level of Service Analysis 7
CEQA Assessment - VMT Analysis 20
Analysis Methodology .....................................................................................................................................................21
CEQA VMT Impact Thresholds ................................................................................................................................2625
VMT Mitigation Measures ..............................................................................................................................................26
CEQA Assessment - Active Transportation and Public Transit Analysis 28
Transportation Impact Analysis Format ....................................................................................................................30
Attachments 33
Detailed VMT Forecasting Information .....................................................................................................................34
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Introduction
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One of the fundamental roles of government agencies is the construction and maintenance of
public infrastructure facilities including roadways, rail and bus facilities, bicycle and pedestrian
infrastructure, water lines, sanitary sewer lines, stormwater treatment facilities, parks, and other
public facilities.
When private development occurs, it is the responsibility of government to ensure that there are
adequate public facilities to serve incremental population and employment growth. For the
transportation system, one way to address this issue is the preparation of a Traffic Impact Analysis
(TIA).
For the past several decades, the preparation of a TIA was integrated into the CEQA process, in
which the TIA was used primarily to analyze a project’s impacts under CEQA. However, with the
passage of SB 743, changes to the TIA process are necessary. Specifically, a TIA may be needed as
a stand-alone document which is a requirement of project approval and will include information
for the decision makers that is not required as part of the CEQA process.
The purpose of Transportation Impact Analysis (TIA) Guidelines is to provide general instructions
for analyzing the potential transportation impacts of proposed development projects. These
guidelines present the recommended format and methodology that should generally be utilized in
the preparation of TIAs. These recommendations are general guidelines and the City has the
discretion to modify the TIA requirements based on the unique characteristics of a particular
project.
Background Information
SB 743, signed by the Governor in 2013, is changing the way transportation impacts are identified.
Specifically, the legislation has directed the Office of Planning and Research (OPR) to look at
different metrics for identifying transportation as a CEQA impact. The Final OPR guidelines were
released in December 2018 and identified vehicle miles of travel (VMT) as the preferred metric
moving forward. The Natural Resources Agency completed the rule making process to modify the
CEQA guidelines in December of 2018. The CEQA Guidelines identify that, by July of 2020 all lead
agencies must use VMT as the new transportation metric for identifying impacts for land use
project.
In anticipation of the change to VMT, the City of Grand Terrace recently completed a SB 743
Implementation Study in partnership with SBCTA in support of agencies throughout the county.
This regional approach focuses on important implementation questions about the methodology,
thresholds, and mitigation approaches for VMT impact analysis. The regional approach includes
the following main components.
• Thresholds Evaluation Memorandum – Potential thresholds agencies could consider when
establishing thresholds of significance for VMT assessment
• Sample Projects Memorandum – Types of VMT that could be considered for impact
assessment and how project assessment could be performed.
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• Tools Evaluation Memorandum – Types of tools that could be used to estimate VMT and
the pros/cons associated with each tool
• Mitigation Memorandum – Types of mitigation that can be considered for VMT
• VMT Screening Tool – An on-line GIS tool that can be used for VMT screening. This tool is
currently under development but will be available for all SBCTA member agencies to use.
As noted in CEQA Guidelines Section 15064.7(b) below, lead agencies are encouraged to formally
adopt their significance thresholds and this is key part of the SB 743 implementation process.
(b) Each public agency is encouraged to develop and publish thresholds of significance that the agency uses
in the determination of the significance of environmental effects. Thresholds of significance to be adopted for
general use as part of the lead agency’s environmental review process must be adopted by ordinance,
resolution, rule, or regulation, and developed through a public review process and be supported by substantial
evidence. Lead agencies may also use thresholds on a case-by-case basis as provided in Section 15064(b)(2).
Is Level of Service (LOS) Still Important?
The City has adopted vehicle LOS policies that set standards for which local agency infrastructure
will strive to maintain. These policies are contained in the General Plan and therefore apply to
discretionary approvals of new land use and transportation projects. Therefore, these guidelines
also include instructions for vehicle LOS analysis consistent with General Plan requirements. The
LOS guidelines are largely based on the SBCTA Congestion Management Plan (CMP) guidelines
that were updated in 2016 and reflect state of the practice.
CEQA Changes
Since the last CMP TIA Guidelines update, SB 743 was finalized through the rule making process. A
key element of this law is the elimination of auto delay, level of service (LOS), and other similar
measures of vehicular capacity or traffic congestion as a basis for determining significant impacts.
This change is intended to assist in balancing the needs of congestion management with statewide
goals related to infill development, promotion of public health through active transportation, and
reduction of greenhouse gas emissions.
SB 743 contains amendments to current congestion management law that allows cities and
counties to effectively opt-out of the LOS standards that would otherwise apply in areas where
Congestion Management Plans (CMPs) are still used (including San Bernardino County). Further, SB
743 required the Governor’s Office of Planning and Research (OPR) to update the CEQA Guidelines
and establish criteria for determining the significance of transportation impacts. In December 2018,
OPR released their final recommended guidelines based on feedback with the public, public
agencies, and various organizations and individuals. OPR recommended Vehicle Miles Traveled
(VMT) as the most appropriate measure of project transportation impacts for land use projects and
land use plans. For transportation projects, lead agencies may select their own preferred metric
but must support their decision with substantial evidence that complies with CEQA expectations.
SB 743 does not prevent a city or county from continuing to analyze delay or LOS outside of CEQA
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review for other transportation planning or analysis purposes (i.e., general plans, impact fee
programs, corridor studies, congestion mitigation, or ongoing network monitoring); but these
metrics may no longer constitute the sole basis for CEQA impacts.
These updated TIA Guidelines have been designed to comply with the new CEQA Guidelines
expectations and build on the information prepared for SBCTA’s Implementation Study.
Guidelines Organization
The remainder of this guidelines document is organized as follows. We have attempted to organize
this memorandum to provide background information, assessment for congestion management/
General Plan Consistency (e.g. LOS analysis), and CEQA assessment (e.g. VMT analysis).
1. Introduction
2. Need for Level of Service Analysis
3. CEQA Assessment - VMT Analysis
4. CEQA Assessment - Active Transportation and Public Transit Analysis
5. Transportation Impact Analysis Format
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Need for Level of Service
Analysis
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These guidelines describe the key elements required for preparing Traffic Impact Analysis Reports
(TIA Reports) consistent with the countywide goals toward the Congestion Management Program
(CMP) in San Bernardino County.
TIA Reports shall be prepared by applicants for land use projects when local criteria and thresholds
indicate they are necessary. However, TIA Reports must be prepared to satisfy CMP requirements,
when a proposed change in land use, development project, or at local discretion, a group of projects
are forecast to equal or exceed the CMP threshold of 250 two-way peak hour trips generated, based
on trip generation rates published for the applicable use or uses in the Institute of Transportation
Engineers' Trip Generation or other CMA-approved data source. Pass-by trips shall not be
considered in the threshold determination. However, industrial, warehousing and truck projects
shall convert trucks to PCE’s before applying the threshold (although, for intersection assessment,
the report could appropriately adjust the highway capacity manual capacity factors to reflect the
increase in heavy vehicles).
A TIA which includes LOS analysis shall be required for a proposed project that meets any of the
following criteria:
• When either the AM or PM peak hour trip generation is expected to exceed 100 vehicle
trips from the proposed development.
• Projects that will add 51 or more trips during either the AM or PM peak hours to any
intersection.
• Any project where variations from the standards and guidelines provided in this manual
are being proposed.
• When determined by the City Traffic Engineer that existing or proposed traffic conditions
in the project vicinity have unique characteristics that warrant evaluation.
TIA Report Content for Level of Service Analysis
The TIA Report may be contained within other similar documents (e.g. an EIR prepared under
CEQA), or it may be an independent document. The intent is to address all CMP concerns without
duplication of other work. In some jurisdictions, the TIA Report may be prepared by the developer
or developer's consultant. In other jurisdictions, the TIA Report may be prepared by the jurisdiction
or jurisdiction's consultant. In either case, it is in the interest of all parties that the participants fully
understand and come to agreement on the assumptions and methodology prior to conducting the
actual analysis. This is particularly important when considering using assumptions that vary from
the norm. The City may request a meeting with the developer and/or preparer of the TIA Report to
discuss the methodology prior to the initiation of work on the analysis. A meeting with the CMA
and/or Caltrans, where applicable, is also encouraged to address issues associated with large or
extraordinary projects.
The following outline and commentary represent the recommended structure for the TIA Report.
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I. Introduction
Set the stage for the analysis, providing background information necessary for the unfamiliar reader
to understand the magnitude of the project, location of the project and special characteristics.
Project, general plan, or specific plan description
The description must include project size by land use type, location of project, approximate location
of proposed access points to the local and regional roadway system and movements from adjacent
streets allowed into and out of the project. This should be shown in a site diagram. Special
characteristics of the site, such as unusual daily or seasonal peaking characteristics or heavy
involvement of truck traffic, should be mentioned. If the description is included in another part of
a more comprehensive document, that is acceptable.
Analysis methodology
Provide a general description (overview) of the process used to analyze the project. Analysis years
should be specified and the approach to the modeling/traffic forecasting process should be
explained. The sources of information should be identified. The study area and method for LOS
analysis for the various roadway types should be identified. At a minimum, the study area must
include all freeway links with 100 or more peak-hour project trips (two-way) and other CMP
roadways with 50 or more peak-hour project trips (two-way). The study area does not end with a
city or county boundary. The study area is defined by the magnitude of project trips alone. In most
cases, the analysis need not extend more than five miles beyond the project site, even if there are
more than 50 project trips on an arterial and 100 project trips on a freeway. However, analysis of
projects in isolated areas with few access routes should be continued until the 100 or 50-trip
threshold is met. Within the defined study area, all "key intersections," as listed in the most current
CMP, must be analyzed. Key intersections represent intersections of CMP roadways plus those
additional intersections recognized by local jurisdictions and/or SBCTA to be important to mobility
on CMP roadways. At a minimum, key intersections will include signalized intersections operating
at LOS D or below. The distribution of traffic must be shown for all roadways on which project trips
occur (except those for internal circulation), whether or notwhether they are on the CMP network.
The analysis of traffic operations and LOS is to be provided for the following conditions and is to
include an assessment of required traffic improvements for project opening day and future
conditions.
1. Existing conditions – the conditions at the time of TIA preparation without the inclusion
of the project generated trips. Existing deficiencies should be identified, but analysis of
improvements is not required. The existing conditions analysis must include the full project
effect area as defined above.
2. Project opening day conditions - the conditions on the opening day of the project for
two scenarios: 1) excluding the project traffic and 2) including the project traffic. Assume
full trip generation effect of the site. Full improvement analysis is to be performed for
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project opening day conditions. If it is deemed more appropriate because of the nature of
the project, another intermediate scenario may be included to focus on the access
requirements and/or immediate area surrounding the project, subject to a request by the
City of Grand Terrace. The methodology used for distribution of project traffic at project
opening day conditions is at the discretion of the City.
3. Future conditions - the conditions for two model forecast year scenarios: 1) excluding
the project traffic and 2) including the project traffic. Full improvement analysis is to be
performed for future conditions. In addition, a staging analysis of improvements may be
required for large projects constructed over a long time period. The need for a staging
analysis will be determined by the City.
The analysis of the project opening day and future condition shall be based on, at a minimum, the
PM peak-hour of the adjacent street traffic. An analysis of the AM peak-hourpeak hour of the
adjacent street traffic is also required for developments containing residential land uses and may
be required for other types of development at local discretion. Analysis may be required for peak-
hours other than the AM and PM peak for some land uses. This determination will be made by the
local jurisdiction. The peak traffic generation hour of the development, if different from peak AM
and PM hours, must also be identified and the total vehicle trips during the peak-hour of the
generator must be estimated. This will facilitate a decision regarding the need to evaluate time
periods other than the peak-hours of the adjacent streets.
II. Existing conditions
Existing roadway system
Provide a map and brief written description of the roadway network. The number and type of lanes
on freeways, principal arterials and other affected roadways should be identified. Signalized
intersections and plans for signalization should be identified. The existing number of lanes at key
CMP intersections should be clearly identified on a graphic or in conjunction with the LOS analysis
output. Maps of the CMP network are available in the Congestion Management Program
documentation, available from the CMA. Also describe the relevant portions of the future network
as specified with officially approved funding sources.
Existing volumes
Existing average weekday daily traffic (AWDT) should be identified for the CMP links in the study
area. Historic volume growth trends in the study area should be shown. Consult the local
jurisdiction, Caltrans and San Bernardino County for additional information.
Existing LOS
A LOS analysis must be conducted on all existing segments and intersections on the CMP network
potentially affected by the project or plan (as defined by the thresholds in Section I. B). Urban
segments (i.e., segments on roadways that are generally signalized with spacing less than 2 miles)
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do not require segment analysis. Segment requirements can normally be determined by the analysis
of lane requirements at intersections. Freeway mainline must be analyzed and ramp/weaving
analysis may be required at local discretion, ifdiscretion if a ramp or weaving problem is anticipated.
Several software packages are available for conducting LOS analysis for signalized intersections,
freeways and other types of roadways. The software package and version used must be identified.
Normally, the existing LOS analysis for intersections will be run using optimized signal timing, since
the future analysis will normally need to be run using optimized timing. Signal timing optimization
should consider pedestrian safety and signal coordination requirements. Minimum times should be
no less than 10 seconds.
Saturation flow rates are considered as average field measured saturation flow rates and in no case
shall the adjusted saturation flow rates of the 2000 Highway Capacity Software be allowed to go
lower than the specified saturation flow rates listed on page C-13 of the CMP, when field data are
not available. However, there shall be no restriction on minimum saturation flow rates if actual
saturation flow rates are available.
Default lost time is two seconds per phase and a clearance signal time of three seconds. Without
local data to show otherwise, a peak-hour factor of 0.95 may be assumed for existing and full
generation scenarios. Variations from these values must be documented and justified. LOS analyses
should be field-verifiedfield verified so that the results are reasonably consistent with observation
and errors in the analysis are more likely to be caught. A brief commentary on existing problem
areas must be included in this section, bringing existing problems to the attention of the readers.
Only project opening day and future scenarios with project require that traffic operational problems
be addressed to provide LOS E or better operation. If the lead agency or an affected adjacent
jurisdiction requires improvements to a higher LOS, this takes precedence over the CMP
requirements. The LOS threshold for State highway facilities will be the same as the jurisdiction
where the facility is located but no greater than a 45 second average delay per vehicle in the peak
hour (middle of LOS “D”). Caltrans acknowledges that this may not always be feasible and
recommends that the lead agency consult with Caltrans to determine the appropriate target LOS.
If an existing State highway facility is operating at less than the appropriate target LOS, the existing
LOS should be maintained.
Related general plan issues
The relationship to the general plan may be identified. This section should provide general
background information from the Traffic Circulation Element of the General Plan, including plans
for the ultimate number of lanes, new roadways planned for the future and other information that
provides a context for how the proposed project interrelates with the future planned transportation
system.
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III. Future conditions
Traffic forecasts
One of the primary products of the TIA is the comparison of future traffic conditions with and
without the project. The primary forecasts will be for the CMP forecast year (consult the CMA for
the most currently applicable forecast years). If a project is phased over a development period past
the CMP forecast year, a buildout forecast with forecast background traffic must also be provided.
There are two components of the forecast that need to be considered: background traffic and
project traffic. Acceptable methodologies for these forecasts are described below.
Project Traffic Forecasts
Two basic alternatives are available for forecasting project traffic:
• Manual method - Generate project trips using rates from the ITE Trip Generation report.
Distribute and assign the trips based on the location of the project relative to the remainder of
the urban area and on the type of land use. Rather than relying on pure judgment to develop
the distribution of project traffic, the future year CMP model select zone needs to be obtained
from SCAG to determine the distribution pattern. The percentage distribution should be
reasonably related to the location of and the number of trips generated by zones surrounding
the project. Computer-assisted trip distribution and assignment methods may be used as long
as they reasonably represent the travel characteristics of the area in which the project is located.
It should be noted that the model does not forecast project trucks. Therefore, distribution needs
to be made in a reasonable manner.
• Use of local model - Create a zone or zones that represent the project (if not already contained
in the local model). The CMP model may be used if new zones are created to represent the
project (it is unlikely that the CMP model will already have zones small enough to represent the
project). The zone or zones should include the exact representation of driveway locations with
centroid connectors. It is important that the driveway representations be exact to produce
acceptable turning movement volumes. Some adjustments to the turning movement volumes
may be needed, depending on the adequacy of this representation.
The above methodologies may produce different results, both in the generation of trips and the
distribution of trips. However, both methods will have application, depending on the jurisdiction
and on the type and size of project. It should be noted that a model select zone run shall be used
for distribution and ITE trip generation rates for project trips.
Background Traffic Forecasts
Background traffic refers to all traffic other than the traffic associated with the project itself. The
background traffic shall include intersection turning movement and segment truck volumes by
classification (converted to PCE's) as shown on page C-12 on arterial streets of the CMP, interchange
ramps and mainline freeway lanes. Future scenarios shall use the truck model (converted to PCEs)
or 150 percent of the existing truck volume for arterials and freeway ramps and 160 percent for
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mainline freeway lanes in a special generator area such as found in the City of Fontana (between I-
15 and Citrus Avenue and between San Bernardino Avenue and Jurupa Avenue).
Several alternatives for forecasting background traffic are:
• For project opening day analysis - Use accepted growth rates provided by the jurisdictions in
which the analysis is to take place. Each jurisdiction's growth rates should be used for
intersections and segments within that jurisdiction. A table of growth rates may be available
from the jurisdictions.
• For horizon year - The traffic passenger vehicle and truck classification (in PCEs) models will
provide the needed forecasts and if requested, passenger vehicle background plus project
forecasts. Local models may also be used to generate intersection and segment forecasts, if a
traffic refinement process is properly applied to maximize the quality and reasonableness of
the forecasts. Alternatively, the CMP model may be used to generate growth factors by subarea,
which may be applied to existing intersection and segment volumes. The separate forecasting
of background traffic by each TIA Report preparer is redundant, will only create conflict among
reports and should be avoided by the city/county providing an acceptable background forecast
for use by all TIA Report preparers. Ideally, cities and/or the County should establish the
background forecasts annually for use by project applicants. Until the city/county is in a position
to produce these forecasts on a routine basis, they may wish to use the results of the
background forecasts from prior acceptable TIA Reports as the basis for background forecasts
for other TIA Reports. The availability of such forecasts should be established before initiating
the preparation of a TIA Report. If the CMP model is being used as the basis for the forecast,
assume that the project is not included in the CMP model forecast (unless it can be definitively
proven otherwise). If a local model is being used, the background traffic will be derived by
subtracting the project traffic from the forecast where the project is already represented in the
model. Where the project is not represented in the model, the background traffic can be directly
derived from the model (with appropriate refinement to maintain quality and reasonableness
of the forecasts).
A Note on Methodology for General Plans and Specific Plans:
In the case of analysis of general plan revisions/updates or specific plans, the same approach is
applied as above. However, the "project" to be analyzed shall consist of the proposed land use. For
threshold determination use the difference between the previously approved general plan and the
proposed revision to the general plan. Unless otherwise agreed by the City, the analysis must
assume the maximum intensity of land uses allowed (i.e., worst case) on the parcels to which the
revision applies. All new specific plans must be analyzed based on worst case assumptions.
Although general plans may not identify specific access locations, the analysis must assume access
locations that are reasonable, based on the location and size of the plan.
A. Traffic added by project, general plan revision/update, or specific plan
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The methods for generating and distributing project trips must be consistent with the appropriate
methodology listed above. The total number of trips generated by the project must be specified
by land use. The source of the trip generation rates must be documented. Project trips (inbound
and outbound) must be identified on a graphic map for both the peak hour or hours being studied.
Any assumed reductions in trip generation rates, such as internal trips and transit/TDM reductions
must be documented. Pass-by trips may be allowed only for retail uses and fast-food restaurants.
The pass-by and internal trip percentages and methodology must be consistent with the estimates
and methodology contained in the latest ITE Trip Generation handbook. The internal trip
percentage must be justified by having a mixed-use development of sufficient size. In special cases,
larger reductions may be allowed; but these must be documented and justified. Reductions for
transit or TDM must be accompanied by an explanation of how the strategies will actually be
implemented and may require a monitoring program.
Industrial and warehouse truck uses must also show the estimated number and distribution of
truck trips (in PCE’s) for the same hours. The methodology utilized to obtain trip generation rates
and truck percentages applied in traffic impact analyses for industrial and warehouse (including
‘high-cube’) land uses must be clearly defined. Trip rates shall be obtained from the latest edition
of ITE’s Trip Generation manual or from current and relevant studies and shall be approved by the
City.
B. Transit and TDM considerations
Transit and travel demand management strategies are a consideration in many development
projects. Requirements within each jurisdiction are contained in the local TDM ordinance, to be
adopted by each local jurisdiction as part of the CMP requirements. Examples of items to include
are location of transit stops in relationship to the proposed project, designation of ridesharing
coordinator, posting of information on transit routes and ridesharing information, provision of
transit passes, etc.
C. Traffic model forecasts
Provide a map showing link volumes by direction. All CMP arterial links with 50 or more peak-hour
project trips (two-way) and freeway links with 100 or more peak-hour project trips (two-way) must
be shown. The factor to derive a peak-hour from the three-hour AM peak period is 0.38. The factor
to derive a peak-hour from the four-hour PM peak is 0.28. All model forecasts shall be post
processed. Appendix E in the CMP documentation contains guidelines for model post processing.
D. Future LOS
Compute levels of service for CMP segments and intersections based on the procedures in the
latest Highway Capacity Manual. Refer to the procedures adopted in Chapter 2 of the CMP and the
assumptions specified in section II.C of this appendix. Copies of the volumes, intersection
geometry, capacity analysis worksheets and all relevant assumptions must be included as
appendices to the TIA Report. It should be noted that the v/c ratio and implied LOS that can be
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output by travel demand models are different from the LOS analysis prescribed in this section. The
capacities used in the model are not typically the same capacities as used in the capacity analysis.
Intersections and segments on State highway facilities should be analyzed as a coordinated system.
Left turn, through and right turn lane queuing analysis is highly desirable to validate an
intersection's LOS. This more detailed analysis is meant to ensure the various movements do not
overflow and impede adjacent movements and is left to the discretion of the City.
E. Description of projected LOS problems
Identify resulting levels of service for intersections and segments, as appropriate, on a map for
applicable peak-hours. Describe in the text the nature of expected LOS problems. Describe any
other effects that the project may also have on the CMP roadway network, particularly access
requirements.
F. Project contribution to total new volumes (forecast minus existing) on analyzed links
Compute the ratio of traffic generated by the proposed development to the total new traffic
(including project traffic) generated between the existing condition and forecast year for each
analyzed link or intersection. The purpose of this calculation is to identify the proportion of volume
increase that can be attributed to the proposed project. This will be a necessary component of any
deficiency plans prepared under the CMP at a later date. The calculations are to be conducted for
all applicable peak hours. The results may be shown on a map or in a table by percentages to the
nearest tenth of a percent.
IV. Project Deficiencies.
The improvement of project deficiencies is designed to identify potential LOS problems and to
address them before they actually occur. This will also provide a framework for negotiations
between the local jurisdiction and the project developer. The CMA will not be involved in these
negotiations unless requested by a local jurisdiction. Deficiencies beyond the boundaries of the
jurisdiction must be identified in the same fashion as effects within the jurisdictional boundary.
Affected local agencies outside the boundary will be provided an opportunity for review of the TIA
Report. Negotiations with these outside jurisdictions and with Caltrans are a possible outcome,
depending on the magnitude and nature of the effects.
For the CMP, the improvements must bring the roadway into conformance with the LOS standards
established for the CMP. However, local agencies may require conformance to higher standards,
and these must be considered in consultation with the local jurisdiction. Measures to address local
needs that are independent from the CMP network should be included in the TIA Report for
continuity purposes. Consult the local jurisdiction to determine requirements which may be beyond
the requirements of the CMP. The information required in this part of the TIA Report is described
below.
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Other transportation improvements already programmed and fully funded
Only transportation improvements that are fully funded should be assumed in forecast.
Roadway improvements needed to maintain CMP LOS standard
These should include an evaluation of intersection turn lanes, signalization, signal coordination and
link lane additions, at a minimum. If a freeway is involved, lane requirements and ramp treatments
to solve LOS deficiencies must be examined. Prior studies on the same sections may be furnished
to the preparer of the TIA and such studies may be referenced if they do, in fact, provide the
necessary improvement for the proposed project. However, the calculation of percentage of
contribution of the project to the growth in traffic must still be provided for the appropriate peak-
hours, as described earlier. If the physical or environmental constraints make improvements
unlikely, then the contribution may be used to improve LOS elsewhere on the system or another
location that would relieve the effect. The point of referencing a previously conducted study is to
avoid unnecessary duplication of effort on the same sections of roadway. Copies of previously
conducted relevant studies in the area may be obtained from the local jurisdictions or the CMA,
including any plans resulting from the annual modeling runs for the CMP.
Other improvements needed to maintain the LOS standard
In some cases, additional transit and TDM strategies beyond what was in the original assumptions
may be necessary to provide an adequate LOS. These must be described and the method for
implementation must be discussed.
LOS with improvements
The LOS with improvements must be computed and shown on a map or table along with the traffic
LOS without improvements. Delay values, freeway volume/capacity ratios, or other measures of
LOS must be included in the results (could be in an appendix) along with the letter designation.
Cost estimates
The costs of improving deficiencies must be estimated for deficiencies that occur either within or
outside the boundaries of the jurisdiction. The costs must be identified separately for each
jurisdiction and for Caltrans roadways. Prior studies and cost estimates by SANBAG, Caltrans and
other jurisdictions may be referenced. Used together with the analysis conducted in Section III.G,
this will provide an approximation of project contribution to the needed improvements. This
estimate is prepared for discussion purposes with the local jurisdiction and with neighboring
jurisdictions and Caltrans. It does not imply any legal responsibility or formula for contributions to
improvements. If an improvement is identified as necessary to bring a deficiency into conformance
with the LOS standard, but physical or environmental constraints make the improvement
impractical, an equivalent contribution should be considered to improve the LOS elsewhere on the
system or another location providing direct relief. F. Relationship to other elements While the
measures required to address air quality problems are not required for the TIA Report, they may
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be required as part of a CEQA review. The TIA Report may be integrated with environmental
documents prepared for CEQA requirements. This is at the discretion of the local jurisdiction.
V. Conclusions and recommendations
Summary of proposed improvements and costs
Provide a summary of the deficiencies, proposed improvements and the costs of the
improvements. A cost estimate for the proposed improvements must be included. Generalized unit
costs will be available from either Caltrans or the local jurisdiction. The source of the unit cost
estimates used must be specified in the TIA Report.
Other recommendations
List any other recommendations that should be brought to the attention of the local jurisdiction,
the CMA, or Caltrans. This may include anticipated problems beyond the forecast year or on
portions of the network not analyzed.
Summary List of Typical Figures and Tables to Be Included in a TIA Report:
• Project location and 5-mile limit study area (map)
• Project size by land use (table)
• Trips generated by land use for AM and PM weekday peak-hours of adjacent street traffic
and for daily traffic inbound and outbound (table) and other applicable peak-hours
• List of other planned transportation improvements affecting the project
• Existing intersection and link volumes and levels of service (map)
• Distribution and assignment of project trips (map)
• Forecast traffic without project and with project for applicable peak-hours (map or table)
• LOS without project and with project (map or table) • Improvements required to address
project opening day and forecast year scenario effects (map and/or table)
• Ratio of project traffic to new traffic (new traffic means the difference between existing
and forecast) on analyzed links or intersections (map or table) • Improvement costs by
jurisdiction and for Caltrans roadways
Summary of Analysis Assumptions for the TIA:
LOS Analysis Procedures and Assumptions
Intersections
• Current HCM operational analysis.
• Optimized signal timing/phasing for future signal analysis, unless assumed to be in a
coordinated system, in which case estimated actual cycle length is used. The maximum
cycle length for a single signalized intersection or system should be 130 seconds.
• 10 second minimum phase time, including change interval.
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• Average arrivals unless a coordinated signal system dictates otherwise. • Ideal lane width
(12 feet).
• "Required" solution if analysis by Webster.
• Exclusive right turn lane is assumed to exist if pavement is wide enough to permit a
separate right turn, even if it is not striped. (Minimum 20' from curb line to lane stripe).
• 2 second lost time/phase.
• A full saturation flow rate can be assumed for an extra lane provided on the upstream of
the intersection only if this lane also extends at least 600 feet downstream of the
intersection (or to the next downstream intersection).
• PHF = 0.95 for future analysis.
• The lane utilization factor may also be set at 1.00 when the v/c ratio for the lane group
approaches 1.0, as lanes tend to be more equally utilized in such situations.
• For light duty trucks (such as service vehicles, buses, RV’s and dual rear wheels) use a PCE
of 1.5. For medium duty trucks with 3 axles use a PCE of 2.0. For heavy duty trucks with 4
axles, use a PCE of 3.0.
• Industrial, warehousing and other Projects with high truck percentages should convert to
PCE’s before applying thresholds.
• When field saturation flow rates and any special intersection characteristics are not
available, the following field adjusted saturation flow rates are recommended for analysis.
Existing and Opening Day Scenarios
• Exclusive thru: 1,800 vehicles per hour green per lane (vphgpl)
• Exclusive left: 1,700 vphgpl
• Exclusive right: 1,800 vphgpl
• Exclusive double left: 1,600 vphgpl • Exclusive triple left: 1,500 vphgpl or less
Future Scenarios
• Exclusive thru: 1,900 vphgpl • Exclusive left: 1,800 vphgpl
• Exclusive right: 1,900 vphgpl
• Exclusive double right: 1,800 vphgpl
• Exclusive double left: 1,700 vphgpl
• Exclusive triple left: 1,600 vphgpl or less
• Note: Existing field saturation flow rates should be used if they are available and any special
traffic or geometric characteristics should also be taken into account if known to affect
traffic flow.
Freeways
• Capacity of 2,200 vehicles/hour/lane (1,600/hr/lane/HOV)
• Use Caltrans truck percentages (includes trucks, buses and RV's)
• Peak-hour factor of 0.98 for congested areas and 0.95 for less congested areas
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• Directional distribution of 55% and 45%, if using non-directional volumes from Caltrans
volume book
• Design speed of 70 mph
Stop Controlled Intersections
• Current HCM for 2-way and 4-way stops
Project-Related Assumptions
• Use the latest ITE Trip Generation handbook for mixed use internal trip percentages. Higher
percentages must be fully justified.
• Pass by trips - Retail uses and fast food restaurants only
• Use ITE procedures to estimate percentage
• For analysis at entry points into site, driveway volume is not reduced (i.e., trip generation
rate is still the same). Rather, trips are redistributed based on the assumed prevalent
directions of pass-by trips (see recommended ITE procedure).
• Reductions for transit or TDM are a maximum of 10% unless higher can be
justified. Other
• If a new traffic generating development project (other than a single family
residential unit) within a federally designated urbanized area abuts a state highway
or abuts a highway that intersects a State highway within 500 feet of that
intersection, the local jurisdiction in which the development occurs must notify
Caltrans and the CMA.
• The TIA procedures will be reviewed biannually. Forward comments to the CMA.
• Industrial warehouse and truck projects may distribute only truck trips by hand.
(Employee trip distribution shall be modeled.)
• Intersections will be considered deficient (LOS “F”) if the critical v/c ratio equals or
exceeds 1.0, even if the LOS defined by the delay value is above the defined LOS
standard.
• All the computer-generated traffic forecasts need to be refined for use in TIA
reports to provide the best estimate of future volumes possible. Traffic forecasts
should be post processed by using “B” turns software available through SCAG or
another approved methodology. However, the post processing of turning
movements is restricted to local models only.
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CEQA Assessment - VMT
Analysis
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A key element of SB 743, signed in 2013, is the elimination of automobile delay and LOS as the sole
basis of determining CEQA impacts. The most recent CEQA guidelines, released in December 2018,
recommend VMT as the most appropriate measure of project transportation impacts. However, SB
743 does not prevent a city or county from continuing to analyze delay or LOS as part of other
plans (i.e., the General Plan), studies, or ongoing network monitoring.
The following recommendations assist in determining VMT impact thresholds and mitigation
requirements for various land use projects’ TIAs.
Analysis Methodology
For purposes of SB 743 compliance, a VMT analysis should be conducted for land use projects as
deemed necessary by the Engineering Services Department and would apply to projects that have
the potential to increase the average VMT per service population (e.g., population plus
employment1) compared to the City boundary. Normalizing VMT per service population essentially
provides a transportation efficiency metric that the analysis is based on. Using this efficiency metric
allows the user to compare the project to the remainder of the City for purposes of identifying
transportation impacts.
Project Screening
There are three types of screening that lead agencies can apply to effectively screen projects from
project-level assessment. These screening steps are summarized below, and the project needs only
to satisfy one of the potential screening steps:
Step 1: Transit Priority Area (TPA) Screening
Projects located within a TPA2 may be presumed to have a less than significant impact absent
substantial evidence to the contrary. This presumption may NOT be appropriate if the project:
1 For retail projects and projects with significant customer trips, Service Population will include both
employees and customers visiting the project.
2 A TPA is defined as a half mile area around an existing major transit stop or an existing stop along a high-
quality transit corridor per the definitions below.
Pub. Resources Code, § 21064.3 - ‘Major transit stop’ means a site containing an existing rail transit station,
a ferry terminal served by either a bus or rail transit service, or the intersection of two or more major bus
routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak
commute periods.
Pub. Resources Code, § 21155 - For purposes of this section, a ‘high-quality transit corridor’ means a
corridor with fixed route bus service with service intervals no longer than 15 minutes during peak commute
hours.
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1. Has a Floor Area Ratio (FAR) of less than 0.75;
2. Includes more parking for use by residents, customers, or employees of the project than
required by the City (if the City requires the project to supply parking);
3. Is inconsistent with the applicable Sustainable Communities Strategy (as determined by
the lead agency, with input from the Metropolitan Planning Organization); or
4. Replaces affordable residential units with a smaller number of moderate- or high-income
residential units.
Step 2: Low VMT Area Screening
Residential and office projects located within a low VMT-generating area may be presumed to have
a less than significant impact absent substantial evidence to the contrary. In addition, other
employment-related and mixed-use land use projects may qualify for the use of screening if the
project can reasonably be expected to generate VMT per resident, per worker, or per service
population that is similar to the existing land uses in the low VMT area. A low VMT area is defined
as an individual traffic analysis zone (TAZ) where total daily Origin/Destination VMT per service
population is lower than the City average total daily Origin/Destination VMT per service population.
To identify if the project is in a low VMT-generating area, the analyst may review the SBCTA
screening tool and apply the appropriate threshold (identified later in this chapter) within the tool.
Additionally, as noted above, the analyst must identify if the project is consistent with the existing
land use within that traffic analysis zone (TAZ3) and use professional judgement to determine that
there is nothing unique about the project that would otherwise be mis-represented utilizing the
data from the travel demand model.
The SBCTA screening tool can be accessed at the following location:
https://devapps.fehrandpeers.com/sbctavmt/
Alternative data sources can be reviewed to further refine low-VMT areas, such as Streetlight’s
commercially available VMT data (e.g. big data). This data source could also be reviewed to
determine if it is in a low VMT area instead of the SBCTA screening tool data.
For low VMT screening to be satisfied, the analyst mush verify that the project land uses would not
alter the existing built environment in such a way as to increase the rate or length of vehicle trips
(e.g., the proposed project is consistent with existing land use in the area, the project would be
expected to contribute VMT consistent with existing land use in the area, and the project would not
significantly alter travel patterns in the area).
3 TAZs are geographic polygons like Census block groups used to represent areas of homogenous travel
behavior. Service population is population plus employment. Used with VMT, it provides a normalized
standard unit for comparison purposes while accounting for the population and/or employment in a given
area.
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Step 3: Project Type Screening
Local serving retail projects less than 50,000 square feet may be presumed to have a less than
significant impact absent substantial evidence to the contrary. Local serving retail generally
improves the convenience of shopping close to home and has the effect of reducing vehicle travel.
In addition to local serving retail, the following uses may, at the discretion of the City, be presumed
to have a less than significant impact as their uses are often local serving in nature:
• Local parks
• Day care centers
• Local-serving retail uses less than 50,000 square feet per store4, including:
o Gas stations
o Banks
o Restaurants
o Shopping Center
• Student housing projects on or adjacent to college campuses
• Local-serving assembly uses (places of worship, community organizations)
• Community institutions (Public libraries, fire stations, local government)
• Local serving community colleges that are consistent with the assumptions noted in the
RTP/SCS
• Hotels (non-destination or resort; no banquet or special event space)
• Affordable or supportive housing5
• Assisted living facilities
• Senior housing (as defined by HUD)
• Projects generating less than 110 daily vehicle trips6
4 This threshold ties directly to the OPR technical advisory. By adding retail opportunities into the urban
fabric and thereby improving retail destination proximity, local-serving retail development tends to shorten
trips and reduce VMT. Thus, lead agencies generally may presume such development creates a less-than-
significant transportation impact. Many cities and counties define local-serving and regional-serving retail
in their zoning codes. Lead agencies may refer to those local definitions when available, but should also
consider any project-specific information, such as market studies or economic impacts analyses that might
bear on customers’ travel behavior. Because lead agencies will best understand their own communities and
the likely travel behaviors of future project users, they are likely in the best position to decide when a
project will likely be local-serving. Generally, however, retail development including stores larger than
50,000 square feet might be considered regional-serving, and so lead agencies should undertake an
analysis to determine whether the project might increase or decrease VMT.
5 The project must provide 100% of residential units as affordable or supportive housing
6 This threshold ties directly to the OPR technical advisory and notes that CEQA provides a categorical
exemption for existing facilities, including additions to existing structures of up to 10,000 square feet, so
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o This generally corresponds to the following “typical” development potentials:
▪ 11 single family housing units
▪ 16 multi-family, condominiums, or townhouse housing units
▪ 10,000 sq. ft. of office
▪ 15,000 sq. ft. of light industrial7
▪ 63,000 sq. ft. of warehousing7
▪ 79,000 sq. ft. of high cube transload and short-term storage warehouse7
Any project that uses the designation of “local-serving” will be required to demonstrate that it’s
users (employees, customers, visitors) would be existing within the community. As such, the project
would not generate new “demand” for the project land uses, but the land use meets existing
demand that would shorten the distance that residents, employees, customers, or visitors would
otherwise travel.
VMT Assessment for Non-Screened Development
Projects not screened through the steps above or exempt under CEQA will be required to complete
a VMT analysis and forecasting through the SBTAM model to determine if they have a significant
VMT impact. This analysis is to include ‘project generated VMT’ and ‘project effect on VMT’
estimates for the project TAZ (or TAZs) under the following scenarios:
• Baseline conditions - This data is already available in the web screening map.
• Baseline plus project for the project - The project land use would be added to the project
TAZ or a separate TAZ would be created to contain the project land uses. A full base year
model run would be performed and VMT changes would be isolated for the project TAZ
and across the full model network. The model output must include reasonableness checks
of the production and attraction balancing to ensure the project effect is accurately
captured. If this scenario results in a less-than-significant impact, then additional
cumulative scenario analysis may not be required (more information about this outcome
can be found in the Thresholds Evaluation discussion later in this chapter).
long as the project is in an area where public infrastructure is available to allow for maximum planned
development and the project is not in an environmentally sensitive area. (CEQA Guidelines, § 15301, subd.
(e)(2).) Typical project types for which trip generation increases relatively linearly with building footprint
(i.e., general office building, single tenant office building, office park, and business park) generate or attract
an additional 110-124 trips per 10,000 square feet. Therefore, absent substantial evidence otherwise, it is
reasonable to conclude that the addition of 110 or fewer trips could be considered not to lead to a
significant impact.
7 Threshold may be higher depending on the tenant and the use of the site. This number was estimated
using rates from ITE’s Trip Generation Manual.
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• Cumulative no project - This data is available from SBCTA.
• Cumulative plus project - The project land use would either be added to the project TAZ
or a separate TAZ would be created to contain the project land uses. The addition of
project land uses should be accompanied by a reallocation of a similar amount of land
use from other TAZs; especially if the proposed project is significant in size such that it
would change other future developments. Land use projects will generally not change
the cumulative no project control totals for population and employment growth. Instead,
they will influence the land use supply through changes in general plan land use
designations and zoning. If project land uses are simply added to the cumulative no
project scenario, then the analysis should reflect this limitation in the methodology and
acknowledge that the analysis may overestimate the project’s effect on VMT.
The model output should include total VMT, which includes all vehicle trips and trip purposes, and
VMT per service population (population plus employment). Total VMT (by speed bin) is needed as
an input for air quality, greenhouse gas (GHG), and energy impact analysis while total VMT per
service population is recommended for transportation impact analysis8.
Both “plus project” scenarios noted above will summarize two types of VMT: (1) project generated
VMT per service population and comparing it back to the appropriate benchmark noted in the
thresholds of significance, and (2) the project effect on VMT, comparing how the project changes
VMT on the network9 looking at Citywide VMT per service population or a sub-regional VMT per
service population and comparing it to the no project condition.
The analyst should clearly document the VMT methods used for the project-generated VMT and
the project effect on VMT.
Project-generated VMT shall be extracted from the travel demand forecasting model using the
origin-destination trip matrix and shall multiply that matrix by the final assignment skims. The
project-effect on VMT shall be estimated using a sub-regional boundary (such as a City limit or
County line) and extracting the total link-level VMT for both the no project and with project
condition.
A detailed description of this process is attached to these guidelines.
7 The VMT produced for the air quality, greenhouse gas (GHG), and energy impact analysis should use the
same methodology (origin/destination) as the transportation impact analysis. However, the VMT presented
in the transportation chapter will be presented as total VMT per service population, while the VMT presented
in the other chapter will be as total VMT by speed bin.
9 Network-based VMT is also referred to as boundary method VMT. For most projects, boundary method for
the City should be adequate. For projects located near the City limit, an alternative boundary should be
considered that captures the true effect the project has on local traffic. This could be determined using
average trip length to/from the site or other approach to completely capture changes in VMT.
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CEQA VMT Impact Thresholds
The City of Grand Terrace has selected a threshold based on the baseline VMT performance in the
City.
VMT Impacts
An example of how VMT thresholds would be applied to determine potential VMT impacts is
provided below.
A project would result in a significant project-generated VMT impact if either of the
following conditions:
1. The baseline project-generated VMT per service population exceeds the County of
San Bernardino baseline VMT per service population, or
2. The cumulative project-generated VMT per service population exceeds County of
San Bernardino baseline VMT per service population.
The project’s effect on VMT would be considered significant if it resulted in either of the
following conditions:
1. The cumulative link-level boundary VMT per service population within the City of
Grand Terrace10 increases under the plus project condition compared to the no
project condition).
Please note that the cumulative no project shall reflect the adopted RTP/SCS; as such, if a project is
consistent with the regional RTP/SCS, then the cumulative impacts shall be considered less than
significant subject to consideration of other substantial evidence.
VMT Mitigation Measures
To mitigate VMT impacts, the following choices are available to the applicant:
1. Modify the project’s-built environment characteristics to reduce VMT generated by the
project.
2. Implement transportation demand management (TDM) measures to reduce VMT
generated by the project.
3. Participate in a VMT fee program and/or VMT mitigation exchange/banking program (if
they exist) to reduce VMT from the project or other land uses to achieve acceptable levels
10 Please note, that for most projects establishing a boundary of the City limits should be sufficient.
However, for larger projects or projects located near the City limit, a larger boundary should be applied to
ensure that the true project effect is not truncated. Typically, doubling the average trip length to/from the
site could establish an appropriate boundary if the City limit is not appropriate.
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As part of the SBCTA Implementation Study, key TDM measures that are appropriate to the region
were identified.
Measures appropriate for most of the SBCTA region are summarized in Attachment B of the TDM
Strategies Evaluation Memorandum and available from SBCTA. It should be noted that the
availability, applicability, and effectiveness of VMT mitigation measures is evolving and this
memorandum may be out of date. Evaluation of VMT reductions should be evaluated using state-
of-the-practice methodologies recognizing that many of the TDM strategies are dependent on
building tenant performance over time. As such, actual VMT reduction cannot be reliably predicted
and monitoring may be necessary to gauge performance related to mitigation expectations.
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CEQA Assessment - Active
Transportation and Public
Transit Analysis
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Potential impacts to public transit, pedestrian facilities and travel, and bicycle facilities and travel
can be evaluated using the following criteria.
• A significant impact occurs if the project conflicts with adopted policies, plans, or programs
regarding public transit, bicycle, or pedestrian facilities, or otherwise decreases the
performance or safety of such facilities.
Therefore, the TIA shall include analysis of a project to examine if it is inconsistent with adopted
policies, plans, or programs regarding active transportation or public transit facilities, or otherwise
decreases the performance or safety of such facilities and make a determination as to whether it
has the potential to conflict with existing or proposed facilities supporting these travel modes.
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Transportation Impact Analysis
Format
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The recommended TIA format including both LOS and VMT analysis is as follows:
1. Executive Summary
a. Table summarizing significant impacts and mitigation measures
b. Table summarizing LOS deficiencies and proposed improvements
2. Introduction
a. Purpose of the TIA and study objective
b. Project location and vicinity map (Exhibit)
c. Project size and description
d. Existing and proposed land use and zoning
e. Site plan and proposed project (Exhibit)
f. Proposed project opening year and analysis scenarios
3. Methodology, LOS Thresholds and CEQA Significant Impact Thresholds
4. Existing Conditions
a. Existing roadway network
b. Existing traffic control and intersection geometrics (Exhibit)
c. Existing traffic volumes – AM and PM peak hour and ADT (Exhibit)
d. Existing level of service (LOS) at intersections (Table)
e. Existing bicycle facilities (Exhibit)
f. Existing transit facilities (Exhibit)
g. Existing pedestrian facilities
5. Project Traffic
a. Trip generation (Table)
b. Trip distribution and assignment (Exhibit)
c. Project peak hour (or other required hours) turning movements and ADT (Exhibit)
6. Background Conditions (Opening Year) Analysis
a. No Project analysis
i. Committed (funded) roadway improvements
ii. Approved project trip generation (Table, if required)
iii. Approved project trip assignment and distribution (Exhibit, if required)
iv. Peak turning movement and ADT (Exhibit)
v. Intersection level of service (Table)
vi. Roadway segment level of service (Table)
b. Plus Project analysis
i. Plus Project peak turning movement and ADT (Exhibit)
ii. Intersection level of service (Table)
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iii. Roadway segment level of service (Table)
iv. Identification of intersection and roadway segment deficiencies
7. Cumulative Year Analysis
a. No Project analysis
i. Committed (funded) roadway improvements
ii. Pending projects and verification of how they are included in the travel
demand forecasting model
iii. Cumulative Year peak turning movement and ADT (Exhibit)
iv. Intersection level of service (Table)
v. Roadway segment level of service (Table)
b. Plus Project Analysis
i. Plus Project peak turning movement and ADT (Exhibit)
ii. Intersection level of service (Table)
iii. Roadway segment level of service (Table)
iv. Identification of intersection and roadway segment deficiencies
8. Traffic Signal Warrant Analysis
9. Site Access Analysis
10. Safety and Operation Improvement Analysis
11. Active Transportation and Public Transit Analysis
12. Improvements and Recommendations
a. Proposed improvements at intersections
b. Proposed improvements at roadway segments
c. Recommended Improvements categorized by whether they are included in fee
plan or not. (Identify if these improvements are included in an adopted fee
program)
13. Vehicle Miles Traveled (VMT) Analysis
a. Project VMT per person/employee for all analysis scenarios
b. Project effect on VMT for all analysis scenarios
c. Identification of VMT impacts
d. Proposed VMT Mitigation Measures
14. Appendix
a. Approved scope of work
b. Traffic counts
c. Intersection analysis worksheets
d. VMT and TDM calculations
e. VMT and TDM mitigation calculations
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f. Signal warrant worksheets
Attachments
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Detailed VMT Forecasting Information
Most trip-based models generate daily person trip-ends for each TAZ across various trip purposes
(home-based-work, home-based-other, and non-home-based, for example) based on population,
household, and employment variables. This may create challenges for complying with the VMT
guidance because trip generation is not directly tied to specific land use categories. The following
methodology addresses this particular challenge among others.
Production and attraction trip-ends are separately calculated for each zone, and generally:
production trip-ends are generated by residential land uses and attraction trip-ends are generated
by non-residential land uses. OPR's guidance addresses residential, office, and retail land uses.
Focusing on residential and office land uses, the first step to forecasting VMT requires translating
the land use into model terms, the closest approximations are:
• Residential: home-based production trips
• Office: home-based work attraction trips
Note that this excludes all non-home-based trips including work-based other and other-based
other trips.
The challenges with computing VMT for these two types of trips in a trip-based model are 1)
production and attraction trip-ends are not distinguishable after the PA to OD conversion process
and 2) trip purposes are not maintained after the mode choice step. For these reasons, it not
possible to use the VMT results from the standard vehicle assignment (even using a select zone re-
assignment). A separate post-process must be developed to re-estimate VMT for each zone that
includes trip-end types and trip purposes.
To calculate VMT:
• Re-skim final loaded congested networks for each mode and time period
• Run a custom PA to OD process that replicates actual model steps, but:
o Keeps departure and return trips separate
o Keeps trip purpose and mode separate
o Converts person trips to vehicle trips based on auto occupancy rates and isolates
automobile trips
o Factors vehicle trips into assignment time periods
• Multiply appropriate distance skim matrices by custom OD matrices to estimate VMT
• Sum matrices by time, mode, and trip purpose to calculate daily automobile VMT
• Calculate automobile VMT for individual TAZs using marginal totals:
o Residential (home-based) - row of departure matrix plus column of return matrix
o Office (home-based work) - column of departure matrix plus row of return matrix
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Appropriateness Checks
Regardless of which method is used, the number of vehicle trips from the custom PA to OD process
and the total VMT should match as closely as possible with the results from the traditional model
process. The estimated results should be checked against the results from a full model run to
understand the degree of accuracy. Note that depending on how each model is setup, these custom
processes may or may not include IX/XI11 trips, truck trips, or special generator trips (airport,
seaport, stadium, etc.).
When calculating VMT for comparison at the study area, citywide, or regional geography, the same
methodology that was used to estimate project specific VMT should be used. The VMT for these
comparisons can be easily calculated by aggregating the row or column totals for all zones that are
within the desired geography.
11 IX/XI trips refer to trips that start inside the model boundary and end outside of it (IX), and trips that start
outside the model boundary and end inside it (XI).
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RESOLUTION NO. 2020-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE ADOPTING "VEHICLE MILES
TRAVELED" THRESHOLDS OF SIGNIFICANCE FOR
PURPOSES OF ANALYZING TRANSPORTATION IMPACTS
UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the California Environmental Quality Act Guidelines ("CEQA
Guidelines") encourage public agencies to develop and publish generally applicable
thresholds of significance" to be used in determining the significance of a project
environmental effects; and
WHEREAS, CEQA Guidelines section 15064.7(a) defines a threshold of
significance as "an identifiable quantitative, qualitative or performance level of a
particular environmental effect, noncompliance with which means the effect will
normally be determined to be significant by the agency and compliance with which
means the effect normally will be determined to be less than significant," and
WHEREAS, CEQA Guidelines section 15064.7(b) requires that thresholds of
significance must be adopted by ordinance, resolution, rule, or regulations, developed
through a public review process, and be supported by substantial evidence; and
WHEREAS, pursuant to CEQA Guidelines section 15064.7(c), when adopting
thresholds of significance, a public agency may consider thresholds of significance
adopted or recommended by other public agencies provided that the decision of the
agency is supported by substantial evidence; and
WHEREAS, Senate Bill 743, enacted in 2013 and codified in Public Resources
Code section 21099, required changes to the CEQA Guidelines regarding the criteria
for determining the significance of transportation impacts of projects; and
WHEREAS, in 2018, the Governor's Office of Planning and Research ("OPR")
proposed, and the California Natural Resources Agency certified and adopted, new
CEQA Guidelines section 15064.3 that identifies vehicle miles traveled ("VMT") —
meaning the amount and distance of automobile travel attributable to a project — as
the most appropriate metric to evaluate a project's transportation impacts; and
WHEREAS, as a result, automobile delay, as measured by "level of service"
LOS") and other similar metrics, will generally no longer constitute a significant
environmental effect under CEQA; and
WHEREAS, CEQA Guidelines section 15064.3 requires agencies to stop
treating automobile delay/LOS as an environmental impact effective on July 1, 2020,
though public agencies may elect to be governed by this section immediately; and
Resolution No.2020-26
Page 1 of4
shall take effect 30 days after its final passage.Ord. No. 332 Page 3
of 4 July 14,2020 other insurance available to the additional is added by another
endorsement to this insured which covers that person or
organizations Coverage Part. as a named insured for such loss,
and we
will not share with the other insurance, provided that:f. This insurance does
not apply to the 1) The "bodilyinjury" or "property damage" for rendering _ of or failure to render any professional services". which coverageissoughtoccurs; and g. In the
event that the Limits of Insurance of the
2) The "personal injury" for which coverage is Coverage Part shown in the Declarations sought arises out of an
offense committed;exceed the limits of liability required by the after you have
signed that "written contract written contract requiring insurance", the requiring insurance". But this insurance provided
insurance provided to the additional insured to the additional insured still
is excess over valid shall be limited to the limits of liability required and collectible
other insurance, whether primary,by that "written contract requiring insurance". excess, contingent or on any
other basis, that is This endorsement does not increase the available to the additional insured
when that limits of insurance described in Section III — person or organization is
an additional insured Limits Of Insurance. under any other insurance.CG D3 81 09
15 2015 The Travelers Indemnity Company All
rights reserved. Page 1 of 2 Includes the copyrighted material of Insurance Services Office,Inc.,with itspermissionACCORDANCEWITHTHEPOLICYPROVISIONS.Grand Terrace,CA 92313 AUTHORIZED REPRRE4SgE
NTATIVE I
41 ACORD 25(2016/03) 1988-2015 ACORD CORPORATION. All
G.6.b
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WHEREAS, the City of Grand Terrace, following a public review process
consisting of a public workshop before the City Council, wishes to adopt the VMT
thresholds of significance for determining the significance of transportation impacts
that are recommended in an analysis conducted by the San Bernardino County
Transportation Authority on behalf of its member jurisdictions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Grand Terrace as follows:
Section 1. The City of Grand Terrace hereby adopts the following:
1. Utilizing the San Bernardino County Travel Demand Model (SBTAM) as its
preferred methodology to measure VMT.
2. Utilizing the SBTAM as its preferred method to analyze a project's VMT
impact.
3. Utilizing a threshold consistent with Table 1 in Exhibit A.
Section 2. This Resolution shall take effect immediately upon its adoption by
the City Council, and the Clerk of the Council shall attest to and certify the vote -
adopting this Resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of
Grand Terrace at a regular meeting held on the 14th day of July 2020.
Dar Mb - .2 °'Mayor
ATTEST:
e
4 0
Debra L. Thomas, City Clerk
APPROVED AS TO FORM:
1Z__________
Adrian R. Guerra
City Attorney
Resolution No.2020-26
Page 2 of 4
that
the decision of the agency is supported by substantial evidence; and WHEREAS, Senate Bill 743, enacted in2013andcodifiedinPublicResourcesCodesection21099, required changes to
the CEQA Guidelines
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Exhibit A
Table 1
VMT Impact Thresholds
Methods Protect Threshold Cumulative Threshold
Land Use Plans(such as General Plans and Specific Plans)-
San Bernardino Traffic Analysis A significant impact would A significant impact would occur
Model(SBTAM)forecast of occur if the project VMT/SP if the project caused total daily
total daily VMT/SP. for the land use plan) VMT within the City to be higher
To capture project effect, exceeds the Countywide than the no project alternative
the same cumulative year average. under cumulative conditions.
population and
employment growth totals
should be used.The
project' only influences
land use allocation.
Consistency check with SCAG NA A significant impact would occur
RTP/SCS. if the project is determined to be
Is the proposed project inconsistent with the RTP/SCS.
within the growth
projections in the
RTP/SCS?
Land Use Protects
Transit Priority Area(TPA) Presumed less than significant Project presumption applies
screening. VMT impact for projects under cumulative conditions as
located in TPAs. long as project is consistent with
SCAG RTP/SCS.
Low VMT area screening. Presumed less than significant Project presumption applies
VMT impact for projects under cumulative conditions as
located in low VMT generating long as project is consistent with
model traffic analysis zones SCAG RTP/SCS.
TAZs).These TAZs generate
total daily VMT/SP that is 15%
less than the baseline level for
the County.
Project type screening. Local serving retail projects Project presumption applies
Per OPR's Technical under cumulative conditions as
Advisory less than 50,000 long as project is consistent with
square feet)and neighborhood SCAG RTP/SCS.
schools are presumed to have
a less than significant VMT
impact. Projects that generate
less than 110 daily trips do not
require VMT analysis.
VMT analysis using SBTAM A significant impact would A significant impact would occur
forecast of total daily VMT/SP. occur if the project VMT/SP if the project is determined to be
exceeds the Countywide inconsistent with the RTP/SCS.
average.
A significant impact would occur
if the project causes total daily
VMT within the City to be higher
than the no project alternative
under cumulative conditions.This
analysis should be performed
using the'project effect'or
boundary' method.
Transportation Proiects(thresholds may apply for SB 743 or GHG purposes)
Resolution No.2020-26
Page 3 of 4
we will not share with the other insurance, provided that:f.
This insurance does not apply to the 1) The "
bodily injury" or "property damage" for rendering _ of or failure
to render
any professional services". which coverage is sought occurs; and g. In the event
that the Limits of Insurance of the2) The "personal injury" for which coverage is Coverage Part shown in the Declarations sought arisesoutofanoffensecommitted;exceed the
limits of liability required by the after you
have signed that "written contract written contract requiring insurance", the requiring insurance". But this insurance provided insurance provided to
the additional insured to the additional insured still is excess over valid shall
be limited to the limits of liability required and collectible other insurance, whether primary,by
that "written contract requiring insurance". excess, contingent or on any other
basis, that is This endorsement does not increase the available to the additional insured when
that limits of insurance described in Section III — person or organization is an additional insured
Limits Of Insurance. under any other insurance.CG D3 81 09 15 2015 The Travelers
Indemnity Company All rights reserved. Page 1 of 2 Includes the copyrighted material
of Insurance Services Office,Inc.,with its permission ACCORDANCE WITH THE POLICY PROVISIONS.Grand
Terrace,CA 92313 AUTHORIZED REPRRE4SgE NTATIVE I
41 ACORD 25(2016/03) 1988-2015 ACORD CORPORATION. All rights reserved.The ACORD name and logoareregisteredmarksofACORD
G.6.b
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Table 1
VMT Impact Thresholds
Methods Protect Threshold Cumulative Threshold
SBTAM forecast of total A significant impact would A significant impact would occur
citywide daily VMT1 occur if the project increased if the project caused total daily
the baseline VMT within the VMT within the City to be higher
City. than the no build alternative
under cumulative conditions.
Consistency check with SCAG NA A significant impact would occur
RTP/SCS if the project is determined to be
inconsistent with the RTP/SCS.
1 It is recommended that SBTAM is used to develop VMT estimates for transportation project impact assessment.
However,the analyst must verify the model results for sensitivity to changes in VMT.Alternatively, if the model is
not deemed appropriate, Robert Cevero's research on lane-mile elasticity and its relationship to VMT can be
referenced.
Resolution No.2020-26
Page 4 of4
RTP/SCS?Land Use Protects Transit Priority Area(TPA)
Presumed less than
significant Project presumption applies screening. VMT impact for projects under cumulative conditions
as located in TPAs. long as project is consistent with SCAG RTP/SCS.Low
VMT area screening. Presumed
less
than
significant Project
presumption applies VMT impact for
projects under cumulative conditions
as
located in low
VMT generating
long as project is
consistent with model traffic
analysis
zones SCAG RTP/SCS.TAZs).These TAZs generate total daily VMT/SP that is 15%less thanthebaselinelevelfortheCounty.Project type screening. Local serving retail
projects Project presumption
G.6.b
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STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
CITY OF GRAND TERRACE
I Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA,
DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2020-26
was duly passed, approved and adopted by the City Council, approved and signed by
the Mayor, and attested by the City Clerk, at the regular meeting of said City Council
held on the 14th day of July 2020, and that the same was passed and adopted by the
following vote:
AYES: Council Members Allen, Hussey; Mayor Pro Tem Wilson; Mayor
McNaboe
1
NOES: None.
ABSENT: Council Member Robles
ABSTAIN: None.
Executed this 15th day of July 2020, at Grand Terrace, California.
I_
Debra L. Thomas
City Clerk
J
City Clerk SEAL]
G.6.b
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AGENDA REPORT
MEETING DATE: August 24, 2021 Council Item
TITLE: Consideration of the Tentative Agreement and Memorandum
of Understanding Between the City of Grand Terrace and
Teamsters Local 1932, for the Period of July 1, 2021 through
June 30, 2024 and Related Budget Appropriation of $13,596
from the General Fund
PRESENTED BY: Noel Carpenter, Senior Management Analyst
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA ACCEPTING
AND ADOPTING A TENTATIVE AGREEMENT AND
ACCEPTING AND APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF GRAND
TERRACE AND TEAMSTERS LOCAL 1932, FOR THE
PERIOD OF JULY 1, 2021 THROUGH JUNE 30, 2024 AND
APPROVING A RELATED BUDGET APPROPRIATION OF
$13,596 FROM THE GENERAL FUND
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, 2, 3, and 4, by promoting full
communication and governing improved employer-employee relations between the City,
its employee organization and its represented employees, thereby ensuring that City
staff can support and implement the City’s strategic plan.
BACKGROUND:
On December 5, 2019, Teamsters Local 1932 (“Teamsters”), an employee organization,
filed a request for recognition with the Public Employment Relations Board (“PERB”)
seeking to represent a proposed “Miscellaneous Bargaining Unit” of City employees,
that included “maintenance workers, code enforcement officer, finance technicians,
office staff, bus drivers and interns.” Along with its request for recognition, Teamsters
was able to show PERB a majority of support from employees for their representation.
On February 27, 2020, the City filed with PERB a response to the Teamsters petition
asserting that the proposed Miscellaneous Bargaining Unit was not an appropriate unit
as initially proposed by Teamsters.
On May 4, 2020, the parties participated in a PERB settlement conference in an attempt
to settle the aforesaid dispute. In the interest of promoting harmonious labor relations
between the parties and to avoid the uncertainty, inconvenience, and expense of
litigation, the City and Teamsters reached a settlement of the dispute before PERB and
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agreed that Teamsters would be the sole and exclusive recognized employee
organization for the proposed Miscellaneous Bargaining Unit, which shall be comprised
of all permanent and full-time employees, and exclude all management, confidential,
and supervisory employees; all part-time, temporary, and at-will probationary
employees; all retired annuitants; and the classifications of Assistant Planner, Principal
Accountant, and Management Analyst.”
On May 26, 2020, the City Council approved the written settlement agreement between
the City and Teamsters. (A copy of the signed settlement agreement is attached hereto
as Exhibit “A”.)
DISCUSSION:
With the City’s recognition of Teamsters as the sole and exclusive representative of the
Miscellaneous Bargaining Unit, the City and Teamsters commenced negotiations for a
comprehensive memorandum of understanding (“MOU”) that would govern the
relationship between the City, Teamsters, and their represented members, pursuant to the
Meyers-Milias Brown Act (“MMBA”), codified at Government Code section 3500 et seq..
The City and Teamsters met and conferred in good faith on wages, hours, and other
terms and conditions of employment for the Miscellaneous Bargaining Unit and reached
a Tentative Agreement For A Memorandum Of Understanding (“Tentative Agreement”)
for the period of July 1, 2021 through June 30, 2024.
On July 8, 2021, Teamsters ratified the Tentative Agreement by a vote of its
membership and Teamsters representatives have executed the same. (Attached hereto
as part of Exhibit “B.”)
Government Code section 3505.1 provides:
“If a tentative agreement is reached by the authorized representatives of the
public agency and a recognized employee organization or recognized employee
organizations, the governing body shall vote to accept or reject the tentative
agreement within 30 days of the date it is first considered at a duly noticed public
meeting. . . . If the governing body adopts the tentative agreement, the parties
shall jointly prepare a written memorandum of understanding[;]”
The City’s labor relations representatives and Teamsters’ representatives have
concurrently and jointly prepared the MOU between the City and Teamsters, for the
period July 1, 2021 through June 30, 2024, subject to City Council approval. (Attached
hereto as part of Exhibit “B.”)
Once approved by the governing body of a local agency, an MOU becomes a binding
agreement between the employee organization and the local agency.
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A general summary of the deal points of the Tentative Agreement and MOU between
the City and Teamsters for the period of July 1, 2021 through June 30, 2024 is as
follows:
Article No. Subject Summary
I
Term of Agreement
Except as otherwise specified, the term of the
agreement is from July 1, 2021 through June 30,
2024.
II Recognition The City recognizes Teamsters as the recognized
employee organization for the Miscellaneous
Bargaining Unit.
III Non-Discrimination The provisions of the MOU will be applied equally to
all employees without unlawful harassment,
discrimination, retaliation, disrespectful or other
unprofessional conduct.
IV Notice of MOU/New
Employee Orientation
All new hires will be provided a copy of the MOU and
an employee orientation to explain the employee’s
rights and benefits under the MOU.
V Dues Deductions City will deduct membership dues, and other fees
from the wages and salaries of members of
Teamsters and remit the total amount to Teamsters
within 30 days of the date of deduction.
VI Shop Stewards A maximum of two employees may be designated as
shop stewards to represent employees in the unit.
Provides reasonable leave time to employees who
perform functions of a shop steward, pursuant to
applicable law.
VII Management Rights City retains all of its inherent managerial rights,
functions and authorities.
Provides the subjects outside of bargaining that the
City has the right to unilaterally make decisions on,
subject to any statutory obligation to engage in
impact bargaining over the foreseeable effects of the
decision on matters within the scope of
representation.
VIII Salary Effective the first full payroll period after July 1, 2021
or the first full payroll period after City Council
approval of the TA or MOU, whichever occurs later,
all represented employees still on payroll at that time
will receive a 3% salary increase based upon the
employee’s regular base pay determined as of June
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30, 2021.
Effective the first full payroll period after July 1, 2022
and July 1, 2023, all represented employees still on
payroll at that time shall receive a 2 % total salary
increase based upon the employee’s regular base
pay determined as of June 30 each respective year.
IX Health Insurance The City currently provides a monthly contribution to
employee’s health insurance premium. The parties
have agreed that the City’s contribution will match
the CalPERS Kaiser Region 3 premium rate.
Each calendar year as specified, the City’s
contribution to members’ health insurance premium
will be adjusted, up or down, to match the CalPERS
Kaiser Region 3 premium rate.
X Holidays All full-time unit members shall receive 13 paid
holidays as designated per calendar year and 2 paid
floating holidays per calendar year in addition to any
other vacation leave that employee has accrued.
Employees will be paid equal to one work day of
compensation per holiday.
XI Overtime Provides for an eight-hour rest period for an
employee who works 16 consecutive hours.
Provides for statutory overtime under the Fair Labor
Standards Act.
The City will endeavor to provide 7 days’ notice of
the need to work overtime to employees for non-
emergency recurring events.
XII No Strike/No Lockout Prevents Teamsters and employee members from
causing, participating in, or condoning any strike,
walkout, slowdown, sick-out, or any other concerted
job action by withholding or refusing to perform
services.
Requires Teamsters to instruct any persons
engaging in such conduct that their conduct is in
violation of this MOU, and require that all such
persons immediately cease engaging in conduct
prohibited and return to work.
City agrees that it shall not lockout its employees.
XIII Discipline Procedures The City has adopted discipline procedures within its
Personnel Rules.
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The discipline procedures herein are revised and
updated and provide the causes for discipline, types
of discipline which may be imposed on employees,
and the procedures for discipline which shall not
apply to the City’s at-will employees, including
probationary employees, who may be terminated
with or without cause and with or without advance
notice.
XIV Grievance Procedures The City has adopted grievance procedures within its
Personnel Rules.
The grievance procedures herein are revised and
updated and provide the procedure for an employee
to initiate a grievance for an alleged violation of a
specific provision of the MOU, or the City’s
Personnel rules, and provides a right of
representation to the grievant.
XV Savings Clause If any portion of the MOU is declared void or
unenforceable, the remainder of the MOU remains
valid and enforceable.
FISCAL IMPACT:
A budget appropriation of $13,596.00 from the City’s General Fund is necessary to fund
the cost of the represented employee salary increases and health insurance benefits as
contemplated in the MOU for the current fiscal year. This cost to the City was not
included in the 2021-2022 Budget, as the City was in the midst of negotiations with
Teamsters at the time of adoption. The total amount consists of the following itemized
costs starting the first full pay period after August 24, 2021:
1. 3% salary increase for represented employees: $9,196.
2. Increase in City’s health insurance premium contribution: $4,400.
Total: $13,596.
For fiscal year 2022-2023 (which will be included in the proposed FY 2022-2023
Budget)
1. 2% salary increase for represented employees still on payroll at the time,
approximately $15,258.
2. Increase in City’s health insurance premium contribution, approximately
$7,200.00 (adjusted up or down based on Kaiser Region 3 premium rate).
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Approx. Total: $22,458.
For fiscal year 2023-2024 (which will be included in the proposed FY 2023-2024
Budget):
1. 2% salary increase for represented employees still on payroll at the time,
approximately $22,887.
2. Increase in City’s health insurance premium contribution, approximately $7,200
(adjusted up or down based on Kaiser Region 3 premium rate).
Approx. Total: $30,087.
ATTACHMENTS:
• Exhibit A - PERB Tentative Settlement Agreement 2020-05-04 (LA-RR-1295-M)
(PDF)
• Exhibit B - Resolution Accepting TA and Approving MOU July 1, 2021 through
June 30, 2024 (PDF)
APPROVALS:
Noel Carpenter Completed 08/18/2021 10:55 AM
Finance Completed 08/18/2021 1:36 PM
City Attorney Completed 08/19/2021 11:08 AM
City Manager Completed 08/19/2021 11:12 AM
City Council Pending 08/24/2021 6:00 PM
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STATE OF CALIFORNIA
PUBLIC EMPLOYMENT RELATIONS BOARD
CITY OF GRAND TERRACE
Employer, Case No. LA-RR-1295-M
and
SETTLEMENT AGREEMENT
TEAMSTERS LOCAL 1932,
Employee Organization.
RECITALS
A. On December 5, 2019, Teamsters Local 1932 (Teamsters) filed the above-referenced
request for recognition (Request) with the Public Employment Relations Board (PERB)
seeking to represent a proposed “Miscellaneous Bargaining Unit” that includes
“maintenance workers, code enforcement officer, finance technicians, office staff, bus
drivers and interns.”
B. On February 27, 2020, the City of Grand Terrace (City) filed with PERB a response to
the Request asserting that proposed unit was not appropriate.
C. On May 4, 2020, the parties participated in a PERB settlement conference in an attempt
to settle the aforesaid dispute. The parties agreed to the unit described below.
AGREEMENT
In the interest of promoting harmonious labor relations between the parties and to avoid
the uncertainty, inconvenience, and expense of litigation, the City and Teamsters, in settlement
of the above-captioned case before PERB, agree as follows:
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1. The parties do not dispute the appropriateness of the following proposed unit:
Miscellaneous Unit
Shall include: All permanent and full-time employees.
Shall exclude: All management, confidential, and supervisory
employees; all part-time, temporary, and at-will probationary
employees; all retired annuitants; and the classifications of
Assistant Planner, Principal Accountant, and Management
Analyst.
2. Teamsters has demonstrated majority employee support for the unit described in
paragraph 1.
3. Upon the City Council’s approval of this Settlement Agreement, the City thereby
formally acknowledges Teamsters Local 1932 as the “recognized employee
organization” (Gov. Code, § 3501, subd. (b)) of the unit of “Miscellaneous Unit”
employees described in paragraph 1.
4. This Settlement Agreement is subject to approval by the City’s Council. This
Settlement Agreement will be placed on the City’s agenda for approval and addressed
at its regular meeting scheduled for May 26, 2020 (or at an alternative City Council
meeting mutually agreed to by the interested parties).
5. The City Council’s approval of this Settlement Agreement will have the immediate
effect of: (a) causing PERB Case No. LA-RR-1295-M to be withdrawn by Charging
Party; and (b) requesting that PERB update its records accordingly, and to close the
instant case.
6. The City Council’s non-approval of this Settlement Agreement will have the
immediate effect of causing: (a) this Settlement Agreement to be null and void; (b) the
G.7.a
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01247.0023/731151.1 jlt Resolution No. XX-XX
Page 1
RESOLUTION NO. 2021-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA ACCEPTING AND ADOPTING A TENTATIVE
AGREEMENT AND ACCEPTING AND APPROVING A MEMORANDUM
OF UNDERSTANDING BETWEEN THE CITY OF GRAND TERRACE
AND TEAMSTERS LOCAL 1932, FOR THE PERIOD OF JULY 1, 2021
THROUGH JUNE 30, 2024 AND APPROVING A RELATED BUDGET
APPROPRIATION OF $13,596 FROM THE GENERAL FUND
WHEREAS, on December 5, 2019 Teamsters Local 1932 (“Teamsters”), an
employee organization, filed a request for recognition with the Public Employment
Relations Board (“PERB”) seeking to represent a proposed “Miscellaneous
Bargaining Unit” of City of Grand Terrace (“City”) employees; and
WHEREAS, on May 4, 2020, the parties participated in a PERB settlement
conference in the interest of promoting harmonious labor relations between the parties
and to avoid the uncertainty, inconvenience, and expense of litigation; and
WHEREAS, the City and Teamsters agreed Teamsters shall be recognized as the
exclusive employee organization for purposes of representing the proposed
Miscellaneous Bargaining Unit, which shall include all permanent and full-time
employees, and exclude all management, confidential, and supervisory employees; all
part-time, temporary, and at-will probationary employees; all retired annuitants; and the
classifications of Assistant Planner, Principal Accountant, and Management Analyst; and
WHEREAS, on May 26, 2020, the City Council approved the written settlement
agreement between the City and Teamsters; and
WHEREAS, the City and Teamsters bargaining representatives began negotiating
for a comprehensive memorandum of understanding (“MOU”) pursuant to the Meyers-
Milias Brown Act (“MMBA”), codified at Government Code section 3500 et seq.; and
WHEREAS, the City and Teamsters representatives met and conferred in good
faith on wages, hours, and other terms and conditions of employment for the
Miscellaneous Bargaining Unit and reached a Tentative Agreement For A Memorandum
Of Understanding (“Tentative Agreement”) for the period of July 1, 2021 through June 30,
2024; and
WHEREAS, on July 8, 2021, Teamsters ratified the Tentative Agreement by a vote
of its membership and Teamsters representatives have executed the same; and
WHEREAS, pursuant to Government Code Section 3505.1, upon reaching a
tentative agreement between the City’s and Teamsters’ authorized representatives, the
City Council of the City must vote to accept or reject the tentative agreement within thirty
(30) days of the date it is first considered at a duly noticed public meeting; and
G.7.b
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01247.0023/731151.1 jlt Resolution No. XX-XX
Page 2
WHEREAS, pursuant to Government Code Section 3505.1 if the governing body
adopts the tentative agreement, the parties shall jointly prepare a written memorandum
of understanding which has concurrently been prepared and signed by the
representatives of the City and the Teamsters, subject to City Council approval; and
WHEREAS, the City and Teamsters representatives met and conferred in good
faith and jointly prepared and signed a written memorandum of understanding covering
the period July 1, 2021 through June 30, 2024 (“MOU”), subject to City Council approval;
and
WHEREAS, once approved by the governing body of a local agency, such as the
City, the MOU becomes a binding agreement between the employee organization and
the local agency; and
WHEREAS, the City Council now desires to concurrently accept, adopt, approve
and implement the Tentative Agreement and the MOU between the City and Teamsters
for the period of July 1, 2021 through June 30, 2024.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct and are incorporated
herein by reference.
SECTION 2. The City Council hereby accepts, adopts, approves and implements
the Tentative Agreement for a Memorandum of Understanding between the City of Grand
Terrace and Teamsters Local 1932 for the period of July, 2021 through June 30, 2024, a
copy of which is attached hereto as Exhibit A.
SECTION 3. The City Council hereby accepts, adopts, approves and implements
the Memorandum of Understanding between the City of Grand Terrace and Teamsters
Local 1932, for the period of July 1, 2021 through June 30, 2024, a copy of which is
attached hereto as Exhibit B.
SECTION 4. The City Council hereby approves a budget appropriation in the
amount of $13,596 from the City’s General Fund to fund the cost of the represented
employee salary increases and health insurance benefits as contemplated in the MOU
for the current fiscal year.
SECTION 5. The Interim City Manager is hereby authorized and directed to
execute the Tentative Agreement for a Memorandum of Understanding between the City
of Grand Terrace and Teamsters Local 1932 for the period of July, 2021 through June
30, 2024 and the Memorandum of Understanding between the City of Grand Terrace and
Teamsters Local 1932, for the period of July 1, 2021 through June 30, 2024.
SECTION 6. This Resolution shall be effective as of the day that it is adopted. The
City Clerk shall certify to the adoption of this Resolution.
G.7.b
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01247.0023/731151.1 jlt Resolution No. XX-XX
Page 3
PASSED, APPROVED, AND ADOPTED this 24th day of August, 2021.
___________________________
Darcy McNaboe, Mayor
ATTEST:
___________________________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
__________________________________
Adrian Guerra
City Attorney
G.7.b
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01247.0023/707291.2 jlt
TENTATIVE AGREEMENT FOR A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF GRAND TERRACE AND TEAMSTERS LOCAL 1932 August 18, 2021
On December 5, 2019, Teamsters Local 1932 (“Teamsters”), an employee organization, filed a request for recognition with the Public Employment Relations Board (“PERB”) seeking to represent a proposed “Miscellaneous Bargaining Unit” of City of Grand Terrace (“City”)
employees. On May 4, 2020, the parties participated in a PERB settlement conference in the interest of promoting harmonious labor relations between the parties and to avoid the uncertainty, inconvenience, and expense of litigation, the parties agreed that Teamsters would be the
recognized and exclusive employee organization for the Miscellaneous Bargaining Unit which shall include all permanent and full-time employees, and exclude all management, confidential, and supervisory employees; all part-time, temporary, and at-will probationary employees; all retired annuitants; and the classifications of Assistant Planner, Principal Accountant, and
Management Analyst.
On May 26, 2020, the City Council approved the written settlement agreement between the City and Teamsters reflecting the above recognition and bargaining unit creation.
With the City’s recognition of Teamsters as the exclusive representative of the Miscellaneous
Bargaining Unit, Teamsters and the City began negotiating for a comprehensive memorandum of understanding (“MOU”) that will govern the labor relationship between the City, Teamsters, and their represented employees. The City and Teamsters have met and conferred in good faith on wages, hours, and other terms and conditions of employment for the Miscellaneous Bargaining
Unit and have reached a Tentative Agreement For A Memorandum Of Understanding (“Tentative
Agreement”), which is represented by this document. The following deal terms were ratified by Teamsters and their represented members on July 8, 2021, but remain subject to formal approval and adoption by the City Council, per California Government Code section 3505.1, which provides:
G.7.b
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01247.0023/707291.2 jlt
If a tentative agreement is reached by the authorized representatives of the public agency and a recognized employee organization or recognized employee
organizations, the governing body shall vote to accept or reject the tentative
agreement within 30 days of the date it is first considered at a duly noticed public meeting. A decision by the governing body to reject the tentative agreement shall not bar the filing of a charge of unfair practice for failure to meet and confer in good faith. If the governing body adopts the tentative agreement, the parties shall
jointly prepare a written memorandum of understanding.
The deal points of this Tentative Agreement are summarized below with a general description of the negotiated terms. The specific signed MOU provisions, including the express language agreed to by the parties is attached hereto as Exhibit A.
TENTATIVE AGREEMENT DEAL POINTS
Article No. Subject Summary I
Term of Agreement Except as otherwise specified, the term of the agreement is from July 1, 2021 through June 30, 2024.
II Recognition The City recognizes Teamsters as the recognized employee organization for the Miscellaneous Bargaining Unit.
III Non-Discrimination The provisions of the MOU will be applied equally to all
employees without unlawful harassment, discrimination, retaliation, disrespectful or other unprofessional conduct.
IV Notice of MOU/New Employee Orientation All new hires will be provided a copy of the MOU and an employee orientation to explain the employee’s rights and benefits under the MOU. V Dues Deductions City will deduct membership dues, and other fees from the wages and salaries of members of Teamsters and remit the total amount to Teamsters within 30 days of the date of deduction.
VI Shop Stewards A maximum of two employees may be designated as shop
stewards to represent employees in the unit. Provides reasonable leave time to employees who perform functions of a shop steward, pursuant to applicable law. VII Management Rights City retains all of its inherent managerial rights, functions and authorities.
Provides the subjects outside of bargaining that the City has the right to unilaterally make decisions on, subject to
any statutory obligation to engage in impact bargaining
G.7.b
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01247.0023/707291.2 jlt
over the foreseeable effects of the decision on matters within the scope of representation.
VIII Salary Effective the first full payroll period after July 1, 2021 or the first full payroll period after City Council approval of the TA or MOU, whichever occurs later, all represented employees still on payroll at that time will receive a 3% salary increase based upon the employee’s regular base pay determined as of June 30, 2021. Effective the first full payroll period after July 1, 2022 and July 1, 2023, all represented employees still on payroll at that time shall receive a 2 % total salary increase based
upon the employee’s regular base pay determined as of June 30 each respective year. IX Health Insurance The City currently provides a monthly contribution to employee’s health insurance premium. The parties have agreed that the City’s contribution will match the CalPERS Kaiser Region 3 premium rate.
Each calendar year as specified, the City’s contribution to members’ health insurance premium will be adjusted, up or down, to match the CalPERS Kaiser Region 3 premium
rate. X Holidays All full-time unit members shall receive 13 paid holidays as designated per calendar year and 2 paid floating holidays per calendar year in addition to any other vacation leave that employee has accrued. Employees will be paid equal to one work day of compensation per
holiday. XI Overtime Provides for an eight-hour rest period for an employee who works 16 consecutive hours. Provides for statutory overtime under the Fair Labor Standards Act. The City will endeavor to provide 7 days’ notice of the need to work overtime to employees for non-emergency recurring events. XII No Strike/No Lockout Prevents Teamsters and employee members from causing, participating in, or condoning any strike, walkout, slowdown, sick-out, or any other concerted job action by withholding or refusing to perform services. Requires Teamsters to instruct any persons engaging in such conduct that their conduct is in violation of this
G.7.b
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01247.0023/707291.2 jlt
MOU, and require that all such persons immediately cease engaging in conduct prohibited and return to work.
City agrees that it shall not lockout its employees. XIII Discipline Procedures The City has adopted discipline procedures within its Personnel Rules. The discipline procedures herein are revised and updated and provide the causes for discipline, types of discipline which may be imposed on employees, and the procedures for discipline which shall not apply to the City’s at-will employees, including probationary employees, who may
be terminated with or without cause and with or without advance notice.
XIV Grievance Procedures The City has adopted grievance procedures within its Personnel Rules. The grievance procedures herein are revised and updated
and provide the procedure for an employee to initiate a grievance for an alleged violation of a specific provision of the MOU, or the City’s Personnel rules, and provides a
right of representation to the grievant. XV Savings Clause If any portion of the MOU is declared void or unenforceable, the remainder of the MOU remains valid and enforceable.
This Tentative Agreement is of no force or effect unless or until ratified and approved by a resolution of the City Council. The parties may concurrently or subsequently submit for City Council approval a jointly prepared MOU per Government Code Section 3505.1 reflecting the
agreements reached herein. All terms and conditions of this Tentative Agreement shall be maintained
until the MOU is ratified by Teamsters and accepted, approved, and adopted by City Council, which shall then supersede and replace this Tentative Agreement. City of Grand Terrace Teamsters Local 1932
___________________________ ___________________________ G. Michael Milhiser Juan Delgado
Interim City Manager Business Agent ___________________________ ___________________________
Date Date
G.7.b
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EXHIBIT A
G.7.b
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June 29, 2021
G.7.b
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G.7.b
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Classification
Step A
Hourly
Step B
Hourly
Step C
Hourly
Step D
Hourly
Step E
Hourly
Building Permit Technician 22.18 23.29 24.46 25.68 26.96
Bus Driver 16.55 17.38 18.25 19.16 20.12
Code Enforcement - Animal Control Officer 25.67 26.96 28.31 29.72 31.21
Code Enforcement - Animal Control Specialist 22.18 23.29 24.46 25.68 26.96
Department Secretary 19.16 20.12 21.13 22.18 23.29
Finance Technician 18.25 19.17 20.12 21.13 22.19
Human Resources Technician 21.12 22.18 23.29 24.45 25.68
Maintenance Crew Lead 20.12 21.13 22.18 23.29 24.46
Maintenance Worker I 15.01 15.76 16.55 17.38 18.25
Maintenance Worker II 16.55 17.38 18.25 19.16 20.12
Office Assistant 13.62 14.30 15.01 15.76 16.55
Office Specialist 15.01 15.76 16.55 17.38 18.25
Planning Technician 20.12 21.13 22.18 23.29 24.46
Senior Finance Technician 21.12 22.18 23.29 24.45 25.68
City of Grand Terrace
Teamsters Salary Schedule
Effective First Full Pay Period Following August 21, 2021
G.7.b
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01247.0023/727612.2
Memorandum of Understanding
Between
City of Grand Terrace
and
Teamsters Local 1932
Effective July 1, 2021 through June 30, 2024
G.7.b
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01247.0023/727612.2 2 | Page
TABLE OF CONTENTS
ARTICLE 1 TERM OF AGREEMENT ..................................................................................... 3
ARTICLE 2 RECOGNITION ..................................................................................................... 3
ARTICLE 3 NON-DISCRIMINATION ..................................................................................... 3
ARTICLE 4 NOTICE OF MOU / NEW EMPLOYEE ORIENTATION ................................... 4
ARTICLE 5 DUES DEDUCTIONS ............................................................................................ 4
ARTICLE 6 SHOP STEWARDS ................................................................................................ 5
ARTICLE 7 MANAGEMENT RIGHTS .................................................................................... 7
ARTICLE 8 SALARY ................................................................................................................. 9
ARTICLE 9 HEALTH INSURANCE ......................................................................................... 9
ARTICLE 10 HOLIDAYS ........................................................................................................... 9
ARTICLE 11 OVERTIME ......................................................................................................... 10
ARTICLE 12 NO STRIKE/NO LOCKOUT PLEDGE.............................................................. 10
ARTICLE 13 DISCIPLINE PROCEDURES ............................................................................. 11
ARTICLE 14 GRIEVANCE PROCEDURES............................................................................ 17
ARTICLE 15 SAVINGS CLAUSE ............................................................................................ 19
G.7.b
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Memorandum of Understanding Between
City of Grand Terrace and Teamsters Local 1932 This Memorandum of Understanding (“MOU” or “MEMORANDUM”) reflects the tentative
collective bargaining agreement reached between the authorized labor relations representatives of
the City of Grand Terrace (“City”) and the recognized employee organization identified as Teamsters Local 1932 (“Teamsters” or “Union”). This MOU shall have no force or effect until the date upon which the City Council formally accepts and approves this MOU by resolution or other official act.
ARTICLE 1 – TERM OF AGREEMENT
Except as otherwise specified herein, the Term of this MOU shall be effective from and after July 1, 2021 and shall expire at midnight on June 30, 2024.
ARTICLE 2 – RECOGNITION
For the purposes of meeting its obligations under the Meyers-Milias-Brown Act
(Government Code Sections 3500 et seq), City rules, regulations, and/or laws affecting wages, hours, and other terms and conditions of employment, the City of Grand Terrace hereby affirms its recognition of Teamsters Local 1932 (“Teamsters” or “Union”), as the recognized employee organization for the
Miscellaneous Bargaining Unit that includes all permanent and full time
employees, and excludes all management, confidential and supervisory employees; all part-time, temporary and at-will probationary employees; all retired annuitants; and the classifications of Assistant Planner, Principal Accountant, and Management Analyst. The Unit members are designated by the classifications set forth in
Attachment "A" hereto (hereinafter referred to as the "Unit").
ARTICLE 3 – NON-DISCRIMINATION
The provisions of this MOU shall be applied equally to all Employees without unlawful harassment, discrimination, retaliation, and disrespectful or other unprofessional conduct based on race (including, but not limited to, hair texture and
protective styles such as braids, locks and twists), religious creed (including
religious dress and grooming practices), color, national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code section 12801.9), ancestry, physical or mental disability, medical condition, genetic information/characteristics, marital status/registered domestic partner status, sex
(including pregnancy, childbirth, breastfeeding or related medical conditions), sex
stereotype, gender identity, gender expression/transgender (including whether or not you are transitioning or have transitioned), sexual orientation, age (40 and over) or military and veteran status or any other basis protected by federal, state, or local law or ordinance or regulation.
G.7.b
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01247.0023/727612.2 4 | Page
ARTICLE 4 – NOTICE OF MOU / NEW EMPLOYEE ORIENTATION
A. The City will notify Teamsters in writing or via email regarding all new hires at
least ten (10) days prior to the employee’s orientation unless there is an urgent need
that was not reasonably foreseeable. The new employee orientation notice provided to Teamsters shall include the date, time, and location of the orientation. If Teamsters or its representatives are not available on the day or time the City has scheduled the new employee orientation, the City will allow Teamsters to meet with
the new employee within one week of hire, or at a mutually agreed upon time
between the City and Teamsters. Within the earlier of thirty (30) days after the date of hire or by the first pay period of the month following the hire of each newly hired employee, the City will provide Teamsters with the new employee’s name, job title, department, work location, home mailing address, personal email address, and
work, home, and personal cellular telephone numbers.
B. The new hire will receive a copy of the MOU with his/her new employee orientation packet. Teamsters shall be permitted to have up to two representatives to meet with the new employee for up to one (1) hour of uninterrupted time for each orientation session to talk to new Unit members to explain the rights and benefits
under the MOU. Teamsters may provide written materials, including a packet of
information, to the new employees. The City shall allow a maximum of one employee release time to be present at the employee orientation. Teamsters shall notify the City 48 hours prior to the orientation on which employee will be present. The employee present at the orientation shall do so on regular working hours and
shall suffer no loss of pay.
C. At least every 120 days, the City will provide Teamsters a list of all employees in the Unit, including the employee’s name, job title, department, current rate of pay, work location, home mailing address, personal email address, and work, home and personal cellular telephone numbers. Notwithstanding the foregoing and per Gov’t
Code section 6254.3, the City will not provide Union with the home address or any
phone number on file with the City of any employee performing law enforcement-related functions, and the City will not provide Union with any home address, home telephone number, personal cellular telephone number, or personal email address or date of birth of any employee who has made a written request to the City
regarding non-disclosure of said information.
ARTICLE 5 – DUES DEDUCTIONS
A. Teamsters requests that the City deduct membership dues, initiation fees, and general assessments, as well as payment of any other membership benefit program sponsored by Teamsters, from the wages and salaries of members of Teamsters.
Teamsters hereby certifies that it has and shall maintain all such deduction
authorizations signed by the individual from whose salary or wages the deduction is to be made and shall not be required to provide a copy of an individual authorization to the City unless a dispute arises about the existence or terms of the authorization. Teamsters dues shall be deducted each pay period in accordance
G.7.b
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01247.0023/727612.2 5 | Page
with City procedures and provisions of applicable law from the salary of each employee whose name is provided by Teamsters. Per Gov’t Code section 1157.12,
Teamsters shall indemnify the City for any claims made by the employee for
deductions made in reliance on that certification.
B. The City shall provide for payroll deductions on each payroll period (twenty-four times out of twenty-six payroll periods per calendar year). The City shall remit the total amount of deductions to Teamsters within thirty (30) days of the date of the
deduction. Any changes in Teamsters dues must be given to the City a minimum
of thirty (30) days prior to change to accommodate changes to payroll.
ARTICLE 6 – SHOP STEWARDS
A. The Union or its members may designate a maximum of two (2) employee Stewards to represent those employees in the Unit. The Union shall submit to the City a list
of employee Stewards within thirty (30) days following the signing of this MOU,
and upon any change of Stewards. When requested by an employee, a Union Steward may represent an aggrieved employee under the grievance procedure.
B. Union Representative Leave of Absence.
1. Pursuant to Government Code section 3505.3, the City shall allow the
employee Stewards a reasonable time off without loss of compensation or
other benefits when they are participating in any one of the following activities:
(a) Formally meeting and conferring with representatives of the City on matters within the scope of representation;
(b) Testifying or appearing as the designated representative of Union in
conferences, hearings, or other proceedings before the Public Employment Relations Board, or an agent thereof, in matters relating to a charge filed by the Union against the City or by the City against the Union; and
(c) Testifying or appearing as the designated representative of the
Union in matters before a personnel or merit commission.
2. Pursuant to Government Code section 3558.8, the City shall grant to employee Stewards, upon written request of the Union, reasonable leaves of absence without loss of compensation or other benefits for the purpose
of enabling employees to serve as stewards or representatives or officers of
the exclusive representative, or of any statewide or national employee organization with which the Union is affiliated.
(a) The Union shall reimburse the City for all compensation paid to the employee on leave. Reimbursement by the Union shall be made on
G.7.b
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01247.0023/727612.2 6 | Page
or before thirty (30) days after receipt of the City’s certification of payment of compensation to the employee.
(b) At the conclusion or termination of leave granted under this section,
the employee shall have a right of reinstatement to the same position and work location held prior to the leave, or, if not feasible, a substantially similar position without loss of seniority, rank, or classification.
(c) The Union has no obligation to use leave under this section for an
employee and may terminate that leave at any time, for any reason. The City reserves the right to recall any employee on leave pursuant to these sections due to an emergency.
3. Compensation. Compensation for release time shall not exceed the
employee Stewards’ standard schedule of hours per day and shall not
include compensation for overtime. Compensation shall include retirement fund contributions required of the City as an employer. The employee shall earn full service credit during the leave of absence and shall pay his or her member contributions. The leave of absence without loss of compensation
or other benefits provided for by this section is in addition to the release
time without loss of compensation or other benefits granted to representatives of the Union under applicable laws or this MOU.
4. Written Notice. Pursuant to Government Code sections 3505.3 and 3558.5, for leave requests for three consecutive days or less, the Union shall
submit a written request to the employee Steward’s Department Head at
least seven (7) days in advance of the requested leave of absence. For leave requests of greater than three consecutive days, the Union shall submit their written request at least thirty (30) calendar days in advance of the requested leave of absence. The written request shall include the purpose, dates, and
duration of the requested leave.
5. Approval or Denial of Leave. A request for leave of absence may be granted on a full-time, part-time, periodic, or intermittent basis and will be approved if it does not substantially interfere with the performance of City services and operations. If leave is denied, the Department Head shall
provide the Union with written notification of the reasons why the requested
leave is denied. If granting the requested leave would create an operational hardship for the City, the parties agree to meet and confer regarding the requested leave in order to identify mutually acceptable alternative dates or amount of leave.
6. Reporting. The Union or the employee shall be required to execute any
payroll forms, certifications of time, or other documents as required by the City to ensure that the time reporting is accurate and that the employee is
G.7.b
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01247.0023/727612.2 7 | Page
performing the duties of a steward or officer or representative of the Union during all reported working hours.
7. Indemnification. The City shall not be liable for an act or omission of, or
an injury suffered by, an employee of the City if that act, omission, or injury occurs during the course and scope of the employee's leave under this section to work for the Union. If the City is held liable for such an act, omission, or injury, the Union shall indemnify and hold harmless the City.
ARTICLE 7 – MANAGEMENT RIGHTS
A. It is understood and agreed that the City reserves and retains all of its inherent managerial rights, powers, functions and authorities, unless and only to the extent that the provisions of this MOU specifically modify or limit such rights, powers, functions and authority. The right of an employee to grieve the practical
consequences of City decisions on wages, hours, and other terms and conditions of
employment shall not be abridged.
B. Department Supervisors are authorized to assign normal and alternative work schedules to their employees, including for examples such schedules as 5/40, 9/72.5, 9/80, 4/10, or variations thereof. Any change between work schedules shall
require thirty (30) calendar days’ notice to the affected employee.
C. Agreed Subjects Outside of Bargaining. The parties hereto agree that the City shall have the right to unilaterally make decisions on all subjects that are outside the scope of bargaining. Those subjects agreed by the parties to be outside the scope of bargaining shall include, but are not limited to, the following:
1. Determine issues of policy and make management decisions;
2. Take any and all necessary action to carry out the mission of the City in emergencies;
3. Determine the mission of the City’s constituent departments, divisions, boards, commissions, and committees;
4. Determine the existence or nonexistence of facts which are the basis of any
management decision;
5. Determine the necessity, organization or level of any service or activity conducted by the City and to expand or diminish such services or activities;
6. Determine the nature, manner, methods, technology, means, and size of the
work force by which City operations are to be conducted;
7. Determine and/or establish types of equipment or technology to be used;
G.7.b
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8. Determine and/or change the facilities, methods, technology, means, and size of the work force by which City operations are to be conducted
provided that, the City shall comply with its statutory obligation, if any, to
engage in impact bargaining over the foreseeable effects of the decision on matters within the scope of representation;
9. Determine and change the number of locations, relocations, and types of operations, processes, and materials to be used in carrying out all City
functions;
10. Determine policies, procedures, and standards pertaining to City operations and activities;
11. Determine and/or establish methods of financing;
12. Hire, transfer, promote, and demote Unit members for non-disciplinary
reasons, in accordance with this MOU and the City Personnel Rules and
Regulations;
13. Determine the need and use of personnel information for Unit members and the means by which the information is to be provided, with Unit members retaining their rights to privacy as provided by law;
14. Determine and/or modify Unit member job qualifications and/or
classifications provided that, the City shall comply with its statutory obligation, if any, to engage in impact bargaining over the foreseeable effects of the decision on matters within the scope of representation;
15. Determine and/or change work assignments for Unit members in
accordance with requirements as determined by the City provided that, the
City shall comply with its statutory obligation, if any, to engage in impact bargaining over the foreseeable effects of the decision on matters within the scope of representation;
16. Determine Unit member performance standards, including but not limited
to quality and quantity standards, and to require compliance therewith;
17. Relieve Unit members from duties for lack of work or similar non-disciplinary reasons;
18. Discharge, suspend, demote or otherwise discipline Unit members for proper cause, subject to Unit member’s appropriate rights of appeal; and
19. Determine and promulgate and/or modify rules regulations to maintain
order and safety in the City which are not in contravention with this MOU.
G.7.b
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ARTICLE 8 – SALARY
A. Effective the first full payroll period after July 1, 2021 or the first full payroll period
after City Council approval of a tentative agreement and/or an MOU, whichever
occurs later, all represented employees still on payroll at that time shall receive a 3 % total salary increase based upon the employee’s regular base pay determined as of June 30, 2021.
B. Effective the first full payroll period after July 1, 2022, all represented employees
still on payroll at that time shall receive a 2 % total salary increase based upon the
employee’s regular base pay determined as of June 30, 2022.
C. Effective the first full payroll period after July 1, 2023, all represented employees still on payroll at that time shall receive a 2 % total salary increase based upon the employee’s regular base pay determined as of June 30, 2023.
ARTICLE 9 – HEALTH INSURANCE
A. Effective the first full payroll period after July 1, 2021 or the first full payroll period after City Council approval of a tentative agreement and/or an MOU, whichever occurs later, the City’s monthly contribution to employees’ health insurance premium will be adjusted to match the CalPERS Kaiser Region 3 premium rate.
The 2021 CalPERS Kaiser Region 3 premium rate is $670 per month.
B. Effective January 1, 2022, January 1, 2023, and January 1, 2024 only, the City’s contribution to the health insurance premium will be adjusted, up or down, to match the CalPERS Kaiser Region 3 premium rate.
ARTICLE 10 – HOLIDAYS
A. All full-time unit members shall receive the following designated holidays. If any
of the following holidays fall on a Friday or Saturday, the holiday will not be observed on the preceding Wednesday or Thursday. For any holiday that falls on a Sunday, the City Manager shall have discretion as to whether that holiday will be observed on the following Monday. Employees entitled to holidays shall be paid
the equivalent of the employee’s one work day of compensation for the holiday.
1 New Year’s Day January 1 2 Martin Luther King Jr. Day Third Monday in January
3 President’s Day Third Monday in February
4 Cesar Chavez Day March 31
5 Memorial Day Last Monday in May
6 Independence Day July 4
7 Labor Day First Monday in September
8 Veteran’s Day Second Monday in November 9 Thanksgiving Day Fourth Thursday in November
G.7.b
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01247.0023/727612.2 10 | Page
10 Day After Thanksgiving Day Fourth Friday in November
11 Christmas Eve December 24
12 Christmas Day December 25
13 New Year’s Eve December 31
B. Floating Holidays. All full-time unit members shall receive two (2) floating holidays per calendar year in addition to any other vacation leave an employee has accrued. Employees entitled to floating holidays shall be paid the equivalent of the employee’s one work day of compensation for the floating holiday. Floating
holidays must be used by the end of the corresponding calendar year. Any floating holiday hours not used by the end of the calendar year will be cashed out and included in the first pay period in January.
If the City elects to shut down for the week of the Christmas Holiday, employees may elect to use their floating holidays or any other available time to cover the
remaining days of the Holiday week.
ARTICLE 11 – OVERTIME
A. Rest Period. An employee who works sixteen consecutive hours shall earn an eight-hour rest period.
An employee shall be compensated at his/her regular rate of pay for all regularly
scheduled work time, which falls while that employee is off on his/her rest period.
B. Overtime. Overtime is all hours an employee actually works over 40 in his or her regular workweek as defined by the Fair Labor Standards Act (“FLSA”). Overtime is compensated at time and one-half (1.5) the employee’s regular rate of pay as defined by the FLSA. Only actual hours worked will be counted toward the 40-hour
threshold for purposes of calculating FLSA overtime pay.
C. Non-Exempt Overtime. Non-exempt employees are not permitted to work overtime except as the department director authorizes or directs. Non-exempt employees directed to work overtime must do so. Working overtime without advance approval is grounds for discipline
D. Notice. For planning purposes, the City will endeavor to provide seven (7) days’ notice of the need to work overtime to employees for non-emergency recurring events.
ARTICLE 12 – NO STRIKE/NO LOCKOUT PLEDGE
A. Employee Organization Prohibited Conduct. The Union, its officers, agents,
representatives and/or members agree that during the term of this MOU they will not cause, participate in, or condone any strike, walkout, slowdown, sick-out, or any other concerted job action by withholding or refusing to perform services.
G.7.b
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Taking joint action or joining other employee organizations to engage in such activity is included in this prohibition.
A violation of this Section by any Unit member shall constitute a just cause for
discipline up to and including termination under the City’s Personnel Rules.
B. City Prohibited Conduct. The City agrees that it shall not lockout its employees during the term of this MOU. The term “lockout” is hereby defined so as not to include the discharge, suspension, termination, layoff, failure to recall, or failure to
return to work of the employees of the City in the exercise of its rights as set forth
in any provisions of this MOU or applicable ordinance or law.
C. Employee Organization Responsibility. In the event that the Union, its officers, agents, representatives, and/or members engage in any of the conduct prohibited herein, the Union shall immediately instruct any persons engaging in such conduct
that their conduct is in violation of this MOU, and require that all such persons
immediately cease engaging in conduct prohibited in herein, and return to work.
If the Union acts in good faith to meet its responsibilities as set forth above, then the Union, its officers, agents, representatives and its members shall not be liable for any damages for prohibited conduct engaged in by any Unit members who are
covered by this MOU.
D. City Rights. The City shall have the right to file an unfair practice charge through PERB or bring suit for damages, rescission of this MOU, and/or equitable relief in a court of competent jurisdiction for breach of this Article against the Union, its officers, agents, representatives, or members.
ARTICLE 13 – DISCIPLINE PROCEDURES
A. Causes for Discipline. Employees may be disciplined for, including but not limited to, any of the following causes of discipline:
1. Violation of any department rule, City policy or City regulation, ordinance or resolution;
2. Absence without authorized leave;
3. Excessive absenteeism and/or tardiness as defined by the employee’s department head, and/or these Policies;
4. Use of disability leave in a manner not authorized or provided for pursuant to the disability leave policy or other policies of the City;
5. Making any false statement, omission or misrepresentation of a material
fact;
G.7.b
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01247.0023/727612.2 12 | Page
6. Providing wrong or misleading information or other fraud in securing appointment, promotion or maintaining; employment;
7. Unsatisfactory job performance as documented in accordance with the
City’s Employee Performance Evaluation policy in the City’s Personnel Rules;
8. Inefficiency as documented in accordance with the City’s Employee Performance Evaluation Policy in the City’s Personnel Rules;
9. Malfeasance or misconduct, which shall be deemed to include, but shall not
be limited to the following acts or omissions: the damaging of City property, equipment, or vehicles, or the waste of City supplies through negligence or misconduct;
10. Insubordination, or insulting or demeaning the authority of a supervisor or
manager;
11. Dishonesty;
12. Theft;
13. Violation of the City’s or a department’s confidentiality policies, or disclosure of confidential City information to any unauthorized person or
entity;
14. Misuse or unauthorized use of any City property, including, but not limited to: physical property, tools, equipment, City communication systems, City vehicles or Intellectual Property;
15. Mishandling of public funds;
16. Falsifying any City record;
17. Discourteous treatment of the public or other employees as documented in accordance with the City’s Employee Performance Evaluation Policy in the City’s Personnel Rules;
18. Failure to cooperate with employee's supervisor or fellow employees;
19. Violation of the City’s Drug-Free Workplace Policy;
20. Violation of the City’s Policy Against Harassment, Discrimination and Retaliation;
21. Violation of the City’s Workplace Security Policy;
G.7.b
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01247.0023/727612.2 13 | Page
22. Unapproved outside employment or activity that violates the City’s policy, or other enterprise that constitutes a conflict of interest with service to the
City;
23. Any conduct that impairs, disrupts or causes discredit to the City, the employee's City employment, to the public service, or other employee's employment;
24. Failure to comply with Cal-OSHA Safety Standards and City safety
policies;
25. Altering, falsifying, and tampering with time records, or recording time on another employee's time record; or
26. Working overtime without prior authorization or refusing to work assigned overtime;
27. Carrying firearms or other dangerous weapons; and
28. Violations of Title XXII (for Child Care Employees).
B. Types of Discipline. The following are types of discipline which the City may impose on all employees.
1. The following types of discipline are not subject to appeal or any due
process protections:
(a) Oral Reprimands - An oral reprimand should include the performance the employee is to take in the future and consequences for failure to correct the problem for which the employee is being
warned.
(b) Written Reprimand - In the event that an employee should need more than an Oral Reprimand, the employee may be issued a Written Reprimand through the filing of an Employee Warning/Incident Report. This report is placed in the employee's
personnel file and a copy given to the employee with a complete
statement regarding reason for such warning. A third warning given for the same reason constitutes cause for dismissal. A Written Reprimand may not be appealed under this policy, but dismissal is subject to appeal.
(c) As used herein, oral and written reprimands include negative
performance evaluations and performance improvement plans, and are not appealable or subject to any due process protections.
G.7.b
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01247.0023/727612.2 14 | Page
2. The following types of discipline are subject to prior written notice and may be appealed:
(a) Suspension Without Pay - The City may suspend an employee from
his/her position without pay for up to thirty (30) calendar days for cause. Documents related to a suspension shall become part of the employee’s personnel file when the suspension is final.
(b) Reduction in Pay - The City may reduce an employee’s pay for
cause. A reduction in pay for disciplinary purposes may take one of
two forms:
(i) a decrease in salary to a lower step within the salary range, or
(ii) a decrease in salary paid to an employee for a fixed period
of time. Documents related to a reduction in pay shall
become part of the employee’s personnel file when the reduction in pay is final.
3. Demotion - The City may demote an employee from his or her position for cause. Documents related to a demotion shall become part of the
employee’s personnel file when the demotion is final.
4. Dismissal - The City may dismiss an employee from his or her position for cause. Documents related to the dismissal shall become a part of an employee’s personnel file when the dismissal is final.
C. Discipline Procedures. The following discipline procedures shall not apply to the
City’s at-will employees. In addition, all probationary employees are at-will.
Accordingly, at-will employees may be terminated with or without cause and with or without advance notice.
1. The following discipline procedure shall only apply in the case of a disciplinary action of suspension without pay, reduction in pay, demotion
or dismissal.
(a) Pre-Disciplinary “Skellv” Notice to Employee - Written notice of the intended action shall be given to the employee setting forth the following information:
(b) Grounds for discipline;
(c) Act or omission giving rise to intended discipline;
(d) Effective date for intended discipline;
G.7.b
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01247.0023/727612.2 15 | Page
(e) All documents or records considered in proposing the intended discipline;
(f) The time and date by which the employee can respond; and
(g) Notice that failure to respond at the time specified shall constitute a waiver of the right to respond prior to the final discipline being imposed.
2. Response by Employee and Skelly Meeting - If the employee requests a
meeting to respond orally to the charge(s), the disciplining authority shall
conduct an informal meeting with the employee, at which the employee has an opportunity to rebut the charges against him or her and present any mitigating circumstances or materials. The disciplining authority will consider the employee’s presentation before taking any final disciplinary
action.
3. Final Notice of Discipline to Employee - In the case of disciplinary action of suspension, reduction in pay, demotion or dismissal, the disciplining authority shall issue a final notice of discipline to be implemented which shall include where appropriate:
(a) the level of discipline to be imposed and the effective date of the
discipline;
(b) the specific charges upon which the discipline is based, including the act or omission giving rise to the discipline;
(c) all documents or records upon which the discipline is based not
previously provided; and (d) a statement of the nature of the employee’s right to appeal.
4. Discipline Appeal Procedures - The following discipline appeal procedures
shall not apply to the City’s at-will employees. Accordingly, at-will employees may be terminated with or without cause and with or without advance notice.
(a) The following discipline appeal procedure shall only apply in the
case of a disciplinary action of suspension without pay, reduction in
pay, demotion, or dismissal.
(b) Request for Appeal Hearing - An employee who receives a final notice of discipline shall have ten (10) working days from receipt of the notice, to file with the City Manager a written request signed by
the employee for an appeal hearing stating the grounds for the
appeal. Failure to file such a request within the aforementioned time
G.7.b
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01247.0023/727612.2 16 | Page
frame will result in the employee having waived his/her right to an appeal hearing and appeal of the discipline.
(c) Hearing Officer - The appeal hearing officer shall be the City
Manager or his or her designee.
(i) In cases where the City Manager is the disciplining authority, the City Manager shall not be the appeal hearing officer nor shall the City Manager participate in the
designation of the hearing officer. In such cases, the City
Council shall designate the hearing officer.
(d) Hearing Date - After the selection of a hearing officer, a date shall be selected by the hearing officer for the hearing. The employee shall be notified in writing at least ten (10) working days prior to the
hearing of the scheduled date.
(e) Prehearing Notice of Witnesses - Five (5) working days prior to a hearing, each party shall identify to the opposing party all witnesses and documents which the party disclosing the information intends to use at the hearing. Failure to disclose a witness or document shall
require its exclusion from the hearing.
(f) Hearing Closed - The hearing shall be a closed hearing unless the employee requests in writing five (5) working days prior to the hearing that the hearing be open to the public.
(g) Record of Hearing - The hearing shall be recorded, either
electronically or by a court reporter, at the option of the City.
(h) Subpoenas - Upon the request of either party, and upon his/her own motion, the hearing officer shall have the power to issue subpoenas to compel attendance at any disciplinary appeal hearing. Each party is responsible for serving his/her own subpoenas. The appealing
employee shall not be required to subpoena City employees, but
rather must provide five (5) days’ notice before the hearing begins to the hearing officer of the request to have the employees appear.
(i) Employee Appearance - The employee shall appear personally before the hearing officer at the time and place set for the
disciplinary appeal hearing. The employee may be represented by
any person he or she may select.
5. Conduct at the Hearing
(a) All testimony shall be by oath or affirmation.
G.7.b
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01247.0023/727612.2 17 | Page
(b) The conduct and decorum of the hearing shall be under the control of the hearing officer.
(c) Direct and cross-examination of witnesses shall be permitted. (d) Hearings need not be conducted according to technical rules relating to evidence and witnesses, but hearings shall be conducted in a
manner most conducive to determining the truth.
(e) The quantum of proof to be applied by the hearing officer shall be a preponderance of the evidence.
(f) The hearing officer shall not have the power to alter, amend, change,
add to, or subtract from any of the terms of these rules or City Council resolution bearing upon the matter. 6. Decision - Within forty-five (45) days of the conclusion of the hearing, the
hearing officer shall make findings and a final administrative decision with
reference to the discipline imposed. In doing so, the hearing officer’s findings and recommendations must address all charges, and shall articulate reasoning which bridges the analytical gap between the evidence and the findings/recommendations.
(a) The decision of the hearing officer is final except for judicial review
pursuant to Code of Civil Procedure §1094.5. There is no process for reconsideration.
(b) A copy of the decision shall be sent by mail method that verifies delivery to the last known address of the employee. It shall be the
responsibility of the employee to inform the City of his/her address.
D. Challenge by Writ. Pursuant to Code of Civil Procedure section 1094.6, the parties have ninety (90) days from the date of the proof of service of mailing of the written findings and decision to appeal the City’s decision on the appeal to the Superior Court in and for the County of San Bernardino.
ARTICLE 14 – GRIEVANCE PROCEDURES
A. Grievance. A grievance is an alleged violation of a specific provision of this MOU, or the City’s Personnel Rules, but shall not apply to any forms of discipline or disciplinary appeal.
B. Step I: Informal Discussion with Supervisor. The employee shall, within ten (10)
working days of the event or action being grieved, or by reasonable diligence should have known of the condition upon which a grievance may be based, first attempt to resolve the grievance informally through discussion with his/her
G.7.b
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01247.0023/727612.2 18 | Page
immediate supervisor in order to, in good faith, endeavor to clarify the matter expeditiously and informally at the employee-supervisor level.
C. Step II: Department Head. If the employee believes that the grievance has not
been resolved through Step I, the employee may file written grievance with his/her Department Head. Such appeal must be filed within ten (10) working days of when the informal discussion took place between the employee and his or her supervisor. The grievance must provide the specific rule(s) alleged to have been
violated, a description of the facts upon which the grievance is based and must be
signed by the grievant. The Department Head shall consider and discuss the grievance with the grievant and the grievant’ s designated representative as he/she deems appropriate, and shall, within fifteen (15) working days of receipt of the written grievance, submit his/her decision in writing to the grievant.
D. Step III: City Manager. If the employee believes that the grievance has not been
resolved through Step II, the employee may appeal the grievance decision of the Department Head with the City Manager within ten (10) working days of the Department Head response or, in the absence of such response, within ten (10) working days of the expiration of the time within which the Department head is
required to provide a response. The appeal must be in writing and provide the
specific rule(s) alleged to have been violated, a description of the facts upon which the grievance is based and must be signed by the grievant. The City Manager shall consider and discuss the grievance with the grievant and the grievant’s designated representative as he/she deems appropriate, and shall, within ten (10) calendar days
of receipt of the written grievance, submit his/her decision in writing to the grievant.
The decision of the City Manager shall be final.
E. Time Limits. Failure of the City to comply with the time limits of the grievance procedure specified above shall be deemed a denial of the grievance by the City and entitle the grievant to appeal to the next level of review. Failure of the grievant
to comply with the time limits of the grievance procedure specified above shall
terminate the grievance and constitute a waiver and abandonment of the grievance by the employee. The parties may extend time limits by mutual written agreement in advance of the time limit deadline.
F. Representation. An employee may request representation of his or her choice at
any stage of the grievance procedure.
1. The grievant and designated representative shall receive release time for the purpose of representing the grievant at any step. For purposes of this section, representation includes reasonable preparation and consultation.
2. The only limit on the grievant's representation is that there may be only one
other person from the bargaining unit on paid status. Representation shall not inordinately interfere with the normal course of City business.
G.7.b
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01247.0023/727612.2 19 | Page
G. Self-Representation. In the event a grievant elects to exercise the right to self-representation, and objects to the attendance of a representative, such individuals
shall be excluded; provided, however, representatives of the Union will have certain
rights of access to the records of the grievance proceeding. This right of access is provided in recognition of the Union's interest in effective representation of its members.
1. Accordingly, the City of Grand Terrace shall provide the Union access to:
(a) Information concerning the nature of the grievance.
(b) Any procedures utilized during the course of the grievance proceeding.
(c) The results of the grievance proceeding, including any discipline imposed.
2. However, in order to recognize the personal privacy interests of employees,
the City shall delete from the grievance record:
(a) The name of the employee filing the grievance.
(b) The employee's social security number, address, and telephone number.
(c) Any other personal information protected under right of privacy.
H. Freedom From Reprisal. No grievant shall be subject to coercion,
discrimination, reprisal, or disciplinary action for discussing a complaint or grievance with his or her immediate supervisor, or for the good faith filing of a grievance.
ARTICLE 15 – SAVINGS CLAUSE
Should any portion, word, clause, phrase, sentence, paragraph, or provision of this
MOU be declared void or unenforceable by a court of competent jurisdiction, such portion shall be considered independent and severable from the remainder of this MOU, the validity of which shall remain unaffected.
[SIGNATURES ON NEXT PAGE]
G.7.b
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01247.0023/727612.2 20 | Page
It is agreed this MOU shall not be binding upon the parties, either in whole or in part, unless and until ratified by Teamsters and executed by its representatives along with City labor representatives
and then approved and adopted by the City of Grand Terrace City Council.
CITY OF GRAND TERRACE TEAMSTERS LOCAL 1932
___________________________ ___________________________ G. Michael Milhiser Juan Delgado
Interim City Manager Business Agent ___________________________ ___________________________
Colin J. Tanner Carlos Gonzales Chief Negotiator Staff Coordinator/Business Representative
___________________________ Luis Gardea Employee Steward
___________________________ Ruben Montano Employee Steward
G.7.b
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Classification
Step A
Hourly
Step B
Hourly
Step C
Hourly
Step D
Hourly
Step E
Hourly
Building Permit Technician 22.18 23.29 24.46 25.68 26.96
Bus Driver 16.55 17.38 18.25 19.16 20.12
Code Enforcement - Animal Control Officer 25.67 26.96 28.31 29.72 31.21
Code Enforcement - Animal Control Specialist 22.18 23.29 24.46 25.68 26.96
Department Secretary 19.16 20.12 21.13 22.18 23.29
Finance Technician 18.25 19.17 20.12 21.13 22.19
Human Resources Technician 21.12 22.18 23.29 24.45 25.68
Maintenance Crew Lead 20.12 21.13 22.18 23.29 24.46
Maintenance Worker I 15.01 15.76 16.55 17.38 18.25
Maintenance Worker II 16.55 17.38 18.25 19.16 20.12
Office Assistant 13.62 14.30 15.01 15.76 16.55
Office Specialist 15.01 15.76 16.55 17.38 18.25
Planning Technician 20.12 21.13 22.18 23.29 24.46
Senior Finance Technician 21.12 22.18 23.29 24.45 25.68
City of Grand Terrace
Teamsters Salary Schedule
Effective First Full Pay Period Following August 21, 2021
G.7.b
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CITY OF GRAND TERRACE
FACILITY NAMING AD HOC COMMITTEE
MINUTES ● AUGUST 16, 2021
Council Chambers Public Input Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
I. CALL TO ORDER
Mayor Pro Tem Bill Hussey convened the meeting of the Facility Naming Ad Hoc
Committee for Monday, August 16, 2021, at 6:10 p.m.
II.PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Pro Tem Bill Hussey.
III.CITY FACILITY NAMING POLICY AND HISTORY OF COMMITTEE
Debra Thomas, City Clerk provided a brief summary of this item.
IV.COMMITTEE MEMBER COMMENTS
Mayor Pro Tem Hussey asked Allan Bacon to say a few words.
Council Member Allen was prepared to hear comments from Allan Bacon.
V. PUBLIC INPUT
Allan Bacon, father of Kyle Bacon, moved his family to Grand Terrace in 1996. He and
his family were welcomed by the Grand Terrace Community with open arms.
His son, Kyle Bacon, was diagnosed with brain cancer in 2003 and lost his battle in
2007. The community, Grand Terrace Little League and Grand Terrace Soccer league
rallied around his son and family providing them much appreciated support during that
time. Afterward, the leagues retired Kyle’s number.
Mr. Bacon is very honored and appreciates that the City wants to make the naming of
Kyle’s Field official.
Mayor Pro Tem Hussey suggested that the Committee make a recommendation to the
City Council that all baseball fields at Veteran’s Freedom Park be named after Kyle.
Mr. Bacon explained how honored he would be, however, just to see the t-ball field
officially named is enough. He would like to see others have the opportunity to have
something named after their loved ones.
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Minutes Facility Naming Ad Hoc Committee
I.
August 16, 2021
City of Grand Terrace Page 2
Council Member Allen stated that naming facilities is a great way to honor the youth in
the community.
Council Member Allen moved with a second from Mayor Pro Tem Hussey to take to the
City Council at its regularly scheduled meeting of Tuesday, August 24, 2021, the
following recommendation:
•Officially name the t-ball field located at Veteran’s Freedom Park, “Kyle’s Field”.
VI.ADJOURN
Chairman Bill Hussey adjourned the meeting at 6:20 p.m.
_________________________________
Bill Hussey, Chairman of the Facility
Naming Ad Hoc Committee
_________________________________
Debra L. Thomas, Secretary of the Facility
Naming Ad Hoc Committee
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● AUGUST 10, 2021
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
August 10, 2021
City Council Minutes
PowerPoint Presentations
August 10, 2021
Item G-9
Approval of Amendment to
the Agreement with
Interwest Consulting for
On-Call Services
Supports the City Mission to:
Preserve and protect our community and its exceptional
quality of life through thoughtful planning within the constraints of fiscally responsible government
Support our Core Values by continuing to provide exceptional customer service to the City of Grand Terrace
Background:
•Interwest Consulting awarded initial contract in July 2020 for $50,000
•Consultant provided engineering and consulting services for:
•Preparing project plans and specifications and inspection of the
recently completed Roadway Maintenance and Rehabilitation Project
•Provided Traffic Engineering expertise, on-call basis
•On-Call inspection for development improvement projects
•Plan reviews for technical studies for developments, Water Quality
Management Plans, etc.
•Project Management and oversight for various public works projects
Current Workload:
•Highway Safety Improvement Program: HSIP Cycle 9 Guardrail
replacement (various locations throughout the City)
•Mt. Vernon Intersection Improvement Project Closeout (federally funded)
•Plan review for development improvements
•On-call inspections
•Mt. Vernon Road Improvement Project
Staff Recommendation:
Approve Amendment to the On-Call Engineering Service
Agreement with Interwest Consulting Group which will
increase the total compensation by $50,000; and
Authorize the Mayor to execute the above-mentioned
amendment subject to City Attorney approval as to form.