09/28/2021CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● SEPTEMBER 28, 2021
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
PUBLIC ADVISORY: THE COUNCIL CHAMBER IS NOW OPEN TO THE PUBLIC!!
Beginning June 15, 2020, the City of Grand Terrace will reopen its public meetings. Therefore, the regular meeting of
the City Council for September 28, 2021, is now open to the public. Please be advised that face masks are required,
social distancing will be practiced, and occupancy limits will be enforced.
Please note that Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020,
the regular meeting of the City Council for September 28, 2021, will also be conducted telephonically through Zoom
and broadcast live on the City’s website.
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter
within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak Card located at the
entrance and give to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each
person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing
the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 811 7523 3351
Password: 519046
The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-
ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please
submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at
(909) 824-6621 x230 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment period, please
indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments
that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during
regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda
items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-
ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours.
In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of
the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later
requests will be accommodated to the extent feasible.
Agenda Grand Terrace City Council September 28, 2021
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council,
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Jeff Allen
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B. SPECIAL PRESENTATIONS
John D. Derk, Eagle Scout - Commendation
Grand Terrace Little League – Certificates of Recognition
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 09/14/2021
DEPARTMENT: CITY CLERK
3. City Department Monthly Activity Report - July 2021
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council September 28, 2021
City of Grand Terrace Page 3
4. Approval of the August-2021 Check Register in the Amount of $788,700.81
RECOMMENDATION:
Approve the Check Register No. 08312021 in the amount of $788,700.81 as submitted,
for the period ending August 31, 2021.
DEPARTMENT: FINANCE
5. Community Benefit Fund Grant Award to the Foundation of Grand Terrace Youth
Committee in the Amount of $1,000 to $2,000
RECOMMENDATION:
Approve the Community Benefit Fund grant application from the Foundation of Grand
Terrace Youth Committee in the amount of $1,000 to $2,000 to support the Drive Thru
GT Community Trunk or Treat
DEPARTMENT: FINANCE
6. Community Benefit Fund Grant Award to the Terrace View Elementary PTA in the
Amount of $1,805.16
RECOMMENDATION:
Approve the Community Benefit Fund grant application from the Terrace View
Elementary PTA in the amount of $1,805.16 for the Red Ribbon Week-Drug Awareness
DEPARTMENT: FINANCE
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
Agenda Grand Terrace City Council September 28, 2021
City of Grand Terrace Page 4
7. Approve a 2nd Amendment to the Agreement with West Coast Arborists, Inc. to Extend
the Contract Expiration to June 30, 2022, Amend the Original Scope of Services to
Require Completion Thereof by June 30, 2022, Add Additional On-Call Services, and
Increase Total Compensation by $31,311 (Total: $239,113)
RECOMMENDATION:
1. Approve a 2nd Amendment to the Agreement with West Coast Arborists, Inc. to
Extend the Contract Expiration to June 30, 2022, Amend the Original Scope of
Services to Require Completion Thereof by June 30, 2022, Add Additional On-Call
Services, and Increase Total Compensation by $31,311 (Total: $239,113)
2. Authorize City Manager to execute the 2nd Amendment subject to the City Attorney’s
approval as to form
DEPARTMENT: PUBLIC WORKS
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Doug Wilson
Council Member Sylvia Robles
Mayor Pro Tem Bill Hussey
Mayor Darcy McNaboe
J. CITY MANAGER COMMUNICATIONS
K. CLOSED SESSION - NONE
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, October 12, 2021, at
6:00 PM. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY
TO THE COMMUNITY REDEVELOPMENT AGENCY
MINUTES ● SEPTEMBER 14, 2021
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Convene City Council, and City Council as the Successor Agency to the Community
Redevelopment Agency.
Invocation
The Invocation was given by Chaplain Tim Evans from the Unforgettables Foundation.
Pledge of Allegiance
The Pledge of Allegiance was led by Council Member Doug Wilson.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Absent
Bill Hussey Mayor Pro Tem Present
Sylvia Robles Council Member Present
Doug Wilson Council Member Present
Jeff Allen Council Member Present
G. Michael
Milhiser
Interim City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Steven Weiss Planning & Development Services
Director
Present
Eric Weck Public Works Director/Senior Engineer Present
Terry Shea Interim Finance Director Absent
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Adrian Guerra, City Attorney announced that the Prop 218 Hearing originally scheduled
for the Regular Meeting of the City Council on Tuesday, September 14, 2021, has been
postponed and will be re-noticed and considered at a future City Council Meeting.
Debra Thomas, City Clerk introduced the City Council to new employee, Maricela
Salazar-Duenas, Department Secretary. Ms. Salazar-Duenas introduced herself to the
City Council and provided a some personal and professional background information.
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Minutes Grand Terrace City Council and Successor Agency September 14, 2021
City of Grand Terrace Page 2
B. SPECIAL PRESENTATIONS - NONE
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Council Member
AYES: Bill Hussey, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Darcy McNaboe
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 08/24/2021
APPROVE THE REGULAR MEETING MINUTES FOR AUGUST 24, 2021.
3. Updates Regarding Meeting Minutes for the Planning Commission, Parks & Recreation
Advisory Committee, and Historical & Cultural Activities Committee
RECEIVE AND FILE.
4. Adoption of a Resolution Officially Naming the T-Ball Field at Veteran's Freedom Park
"Kyle's Field"
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, OFFICIALLY NAMING THE T-BALL FIELD AT
VETERAN’S FREEDOM PARK “KYLE’S FIELD”
5. Adopt a Resolution Recognizing October 6, 2021, as California Clean Air Day, a
Coalition for Clean Air Project
CONSIDER ADOPTING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, DECLARING ITS SUPPORT FOR CALIFORNIA
CLEAN AIR DAY, A COALITION FOR CLEAN AIR PROJECT
D. PUBLIC COMMENT - NONE
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
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Minutes Grand Terrace City Council and Successor Agency September 14, 2021
City of Grand Terrace Page 3
G. NEW BUSINESS
6. Amended and Restated Agreement with Onsite Computing, Inc. for Information
Systems Support
Debra Thomas, City Clerk gave the presentation on this item.
APPROVE THE ATTACHED AMENDED AND RESTATED AGREEMENT FOR
CONTRACT SERVICES WITH ONSITE COMPUTING, INC. FOR INFORMATION
SYSTEMS SUPPORT TO INCLUDE ADDITIONAL SERVICES TO SUPPORT IPAD
SECURITY MANAGEMENT, ADVANCED EMAIL FILTERING FOR VIRUSES AND
PHISHING AND SECURITY AWARENESS TRAINING AND TESTING WITH DARK
WEB MONITORING AND ALERTING
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: Bill Hussey, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Darcy McNaboe
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Nothing to Report.
Council Member Doug Wilson
Council Member Wilson provided an update on his health.
Council Member Sylvia Robles
Council Member Robles acknowledged receipt of emails from members of the public
regarding the Insomniac noise disturbances. She also attended the San Bernardino
Transportation Authority, representing the City as the alternate Board Member. The two
items of note that were discussed are:
• Alabama Street Improvements
• The Mt. Vernon Viaduct Funding Issues
• A number of Closed Session Items.
Mayor Pro Tem Bill Hussey
Mayor Pro Tem Hussey reminded the public that the National Orange Show complaint
line is listed on the City’s website and to report any disturbance during the event, to call
the complaint line so the organization can log how many complaints are received.
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Minutes Grand Terrace City Council and Successor Agency September 14, 2021
City of Grand Terrace Page 4
J. CITY MANAGER COMMUNICATIONS
Michael Milhiser, City Manager announced that he and Council Member Allen reviewed
information regarding the upcoming 2021 League of California Cities Conference &
Expo scheduled for next week which Council Member Allen will be attending.
K. RECESS TO CLOSED SESSION
Mayor Pro Tem Hussey recessed the Regular Meeting of the City Council and City
Council as the Successor Agency to the Community Redevelopment Agency at 6:21
p.m.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - Initiation of Litigation Pursuant to Section
54956.9(c)
Number of Cases: Two
RECONVENE TO OPEN SESSION
Mayor Pro Tem Hussey reconvened the regular meeting of the City Council and City
Council as the Successor Agency to the Community Redevelopment Agency at 7:27
p.m.
REPORT OUT OF CLOSED SESSION
Mayor Pro Tem Hussey announced there was no reportable action taken however
direction was given to staff.
L. ADJOURN
Mayor Pro Tem Bill Hussey adjourned the Regular Meeting of the City Council for
Tuesday, September 14, 2021, at 7:30 p.m. The Next Regular Meeting of the City
Council is Tuesday, September 28, 2021, at 6:00 pm.
_________________________________
Bill Hussey, Mayor Pro Tem
_________________________________
Debra L. Thomas, City Clerk
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AGENDA REPORT
MEETING DATE: September 28, 2021 Council Item
TITLE: Approval of the August-2021 Check Register in the Amount
of $788,700.81
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Approve the Check Register No. 08312021 in the amount of
$788,700.81 as submitted, for the period ending August 31,
2021.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register for the month of August-2021 has been prepared in accordance with
Government Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. The check registers list all payments made to vendors
and employee reimbursements during the month of August-2021.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $788,700.81 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of August-2021.
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Payments larger than $10,000:
Check
No. Payee Description Amount
78365 ALESHIRE & WYNDER LLP JUNE 2021 LEGAL SERVICES $38,426.78
78368 INTERWEST CONSULTING
GROUP
INTERIM PW DIRECTOR, PW
INSPECTIONS, PLAN CHECKS, BLDG
& SAFETY SERVICES
$22,657.50
78369 KTUA BARTON ROAD STREETSCAPE
PLAN $21,126.50
78374 ROGERS ANDERSON MALODY
SCOTT LLP
MAY & JUNE INTERIM FINANCE
DIRECTOR AND SUCCESSOR
AGENCY DISSOLUTION SERVICES
$38,836.00
78376 SUPERIOR INTERNATIONAL IND FITNESS PARK SHADE SAIL $36,086.56
78379 WILLDAN
ANNUAL ROAD REHAB PROJECT,
PLAN CHECK/INSPECTIONS FOR PW
AND BLDG & SAFETY
$23,206.50
78391 JONESCAPE INC
INSTALLATION OF PARK SHADE
SAIL & ADA SWING, ON-CALL
ASPHALT POTHOLE REPAIRS
$19,510.00
78395 ONYX PAVING COMPANY INC CIP2021-1 ROAD MAINT $14,164.50
78408 SPECTRUM ENTERPRISE COVD-19 WIFI INSTALLATION AT
PARKS $21,781.21
78410 ALESHIRE & WYNDER LLP JULY 2021 LEGAL SERVICES $30,730.97
78414 BURRTEC WASTE INDUSTRIES
INC DELINQUENT TRASH COLLECTIONS $64,273.54
78433 SB COUNTY SHERIFF AUG-2021 LAW ENFORCEMENT
SERVICES $189,109.00
8112021 SUCCESSOR SGENCY FOR GT
CRA BALANCE FOR LAND PURCHASE $134,440.00
16495887 CA PUB EMPLOYEES
RETIREMENT AUG HEALTH INSURANCE $15,847.12
TOTAL PAYMENTS LARGER THAN $10,000 $670,196.18
PAYROLL
Payroll costs for the month:
Pay Per. Period Start Period End Pay Date Amount
Aug-21
04 From 7/24/2021 to 8/6/2021 8/12/2021 $50,502.30
05 From 8/7/2021 to 8/20/2021 8/26/2021 $49,423.46
$99,925.76
FISCAL IMPACT:
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All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2021-22 in the amount of:
Description Amount
Aug-21
Check Register $788,700.81
Payroll $99,925.76
$888,626.57
ATTACHMENTS:
• Check Register Account Index (PDF)
• Aug Check Register (PDF)
APPROVALS:
Terry Shea Completed 09/16/2021 4:02 PM
Finance Completed 09/21/2021 10:17 AM
City Attorney Completed 09/21/2021 6:38 PM
City Manager Completed 09/23/2021 11:30 AM
City Council Pending 09/28/2021 6:00 PM
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CITY OF GRAND TERRACE
FY2020-21
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
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Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING
19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT
36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT
45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES
46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES
47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE
48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING
49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES
50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS
52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS
61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES
62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING
63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS
64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE
65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES
66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE
67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION
68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM.
69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS
70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT
73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS
74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS
75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT
76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER
77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES
90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION
95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
City of Grand Terrace Check Register Index
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CITY OF GRAND TERRACE
FY2021-22
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For
the Period Ending August 31, 2021
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check Total
78365 08/16/2021 ALESHIRE AND WYNDER LLP 63183 JUNE 2021 LEGAL SERVICES - SUNNY DAYS LLC 07/26/2021
Check #Date Vendor
B 10-015-61-00 12,841.00
12,841.00
63179 JUNE 2021 LEGAL SERVICES - LABOR NEGOTIATIONS06/30/2021
E 10-160-250-000-000 6,232.00
6,232.00
63182 JUNE 2021 LEGAL SERVICES - GREENS GROUP REIMBURSABLE07/26/2021
B 23-510-39-00 5,248.00
5,248.00
63171 JUNE 2021 LEGAL SERVICES - GENERAL 07/26/2021
E 10-160-250-000-000 4,324.10
4,324.10
63176 JUNE 2021 LEGAL SERVICES - SUCCESSOR AGENCY07/26/2021
E 32-200-250-000-000 3,493.85
3,493.85
63175 JUNE 2021 LEGAL SERVICES - CODE ENFORCEMENT07/26/2021
E 10-160-250-000-000 2,090.50
2,090.50
63172 JUNE 2021 LEGAL SERVICES - LITIGATION 07/26/2021
E 10-160-250-100-000 1,406.83
1,406.83
63173 JUNE 2021 LEGAL SERVICES - PLANNING 07/26/2021
E 10-160-250-000-000 700.00
700.00
63174 JUNE 2021 LEGAL SERVICES - PW ENGINEERING07/26/2021
E 10-160-250-000-000 682.50
682.50
63180 JUNE 2021 LEGAL SERVICES - PW FACILITIES 07/26/2021
E 10-160-250-000-000 630.00
630.00
63178 JUNE 2021 LEGAL SERVICES - CITY REAL PROPERTY07/26/2021
E 10-160-250-000-000 328.00
328.00
C.3.b
Packet Pg. 15
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
63181 JUNE 2021 LEGAL SERVICES - COVID-19 06/30/2021
E 10-160-250-100-000 245.00
245.00
63177 JUNE 2021 LEGAL SERVICES - REFUSE 07/26/2021
E 10-160-250-100-000 205.00
205.00
38,426.78
78366 08/16/2021 COLTON PUBLIC UTILITIES FEB-MAR2021 GT SEWERFEB-MAR 2021 GT SEWER COMM 07/21/2021
E 10-190-238-000-000 275.72
275.72
275.72
78367 08/16/2021 HDL SOFTWARE LLC SIN009978 JUNE BUSINESS LICENSE PROCESSING FEES 06/30/2021
E 10-140-250-000-000 180.00
180.00
180.00
78368 08/16/2021 INTERWEST CONSULTING GROUP 70491 JUNE INTERIM PUBLIC WORKS DIRECTOR 07/13/2021
E 10-175-250-000-000 9,525.00
9,525.00
70490 JUNE BUILDING OFFICIAL SERVICES 07/13/2021
E 10-172-250-000-000 6,612.50
6,612.50
70489 JUNE PW INSPECTION & PLAN CHECK SERVICES07/13/2021
E 10-172-250-000-000 6,520.00
6,520.00
22,657.50
78369 08/16/2021 KTUA 32037 BARTON ROAD STREETSCAPE PLAN 06/30/2021
E 10-955-800-106-000 21,126.50
21,126.50
21,126.50
78370 08/16/2021 MICHAEL BAKER INTERNATIONAL 1121486 CEQA AND ENVIRONMENTAL REVIEW AND ENTITLEMENT SUPPORT07/15/2021
E 10-370-250-202-000 8,485.00
8,485.00
8,485.00
C.3.b
Packet Pg. 16
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
78371 08/16/2021 MOORE IACOFANO GOLTSMAN INC 0070669 ENV REVIEW SVCS FOR CONDOR ENGERYS STORAGE PROJECT07/27/2021
E 10-370-250-125-000 4,910.00
4,910.00
0070583 FY 2020-21 ON CALL CASE PLANNER SERVICES 07/20/2021
E 10-370-250-120-000 93.75
93.75
5,003.75
78372 08/16/2021 OFFICE DEPOT 180404654001 FY 2020-21 OFFICE SUPPLIES 06/23/2021
E 10-175-210-000-000 36.20
E 10-370-210-000-000 36.19
72.39
72.39
78373 08/16/2021 SYLVIA ROBLES JUNE2021 SR MEDICAREJUNE 2021 HEALTH REIMBURSEMENT FOR SR 06/30/2021
E 10-110-142-000-000 148.50
148.50
148.50
78374 08/16/2021 ROGERS ANDERSON MALODY SCOTT 66168 MAY INTERIM FINANCE DIRECTOR SERVICES 05/31/2021
E 10-120-250-000-000 15,000.00
15,000.00
66269 JUNE 2021 INTERIM FINANCE DIRECTOR SERVICES06/30/2021
E 10-120-250-000-000 15,000.00
15,000.00
6616B SUCCESSOR AGENCY DISSOLUTION SERVICES 05/31/2021
E 32-200-250-000-000 8,836.00
8,836.00
38,836.00
78375 08/16/2021 ST FRANCIS ELECTRIC 171033104 BARTON & COMMERCE NWC PPB 06/30/2021
E 16-510-255-000-000 964.76
964.76
964.76
C.3.b
Packet Pg. 17
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
78376 08/16/2021 SUPERIOR INTERNATIONAL IND INV0179533 FITNESS PARK SHADE SAIL 05/07/2021
E 10-955-800-109-000 36,086.56
36,086.56
36,086.56
78377 08/16/2021 TRAFFIC MANAGEMENT PRODUCTS 753439 GENERAL MANAGEMENT SUPPLIES AND STREET06/30/2021
E 16-900-229-000-000 1,597.23
1,597.23
1,597.23
78378 08/16/2021 UPDOG 7248 KIOSK POSTERS AND PRINT SET UP 04/12/2021
E 10-120-220-000-000 243.37
243.37
243.37
78379 08/16/2021 WILLDAN 022-12705 2020/2021 ANNUAL ROAD REHABILITATION PROJECT07/19/2021
E 10-172-250-100-000 15,510.00
15,510.00
00416639 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY07/15/2021
E 10-172-250-100-000 3,780.00
3,780.00
002-24697 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY07/07/2021
E 10-172-250-100-000 2,132.50
2,132.50
00416627 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY07/15/2021
E 10-172-250-100-000 882.00
882.00
002-24698 JUNE 2021 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY07/07/2021
E 10-172-250-100-000 455.00
455.00
00416656 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY07/09/2021
E 10-172-250-100-000 252.00
252.00
002-24571 MAY 2021 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY06/03/2021
E 10-172-250-100-000 195.00
195.00
23,206.50
C.3.b
Packet Pg. 18
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
78380 08/16/2021 WILLDAN FINANCIAL SERVICES 010-45642 FY 2020/2021 LLMD ADMIN SERVICES 09/30/2020
E 26-600-257-000-000 593.84
E 26-601-257-000-000 593.84
E 26-602-257-000-000 593.84
E 26-603-257-000-000 593.84
E 26-604-257-000-000 593.84
E 26-605-257-000-000 593.84
E 26-606-257-000-000 593.84
4,156.88
4,156.88
78381 08/17/2021 ACDY CORPORATION 07302021 REFUND DETERMINATION OF USE FEE - 21712 VIVIENDA AVE07/30/2021
R 10-420-10 930.00
930.00
930.00
78382 08/17/2021 BENSON PRODUCTIONS 1571 JUL 2021 VIDEOGRAPHER SERVICES 08/01/2021
E 10-380-250-000-000 940.00
940.00
940.00
78383 08/17/2021 CITY CLERKS ASSOC CALIFORNIA 9722AD DEPARTMENT SECRETARY ADVERTISING 07/13/2021
E 10-125-230-000-000 200.00
200.00
200.00
78384 08/17/2021 CNTY OF SAN BERNARDINO GEN FND IN0360830 ANNUAL INVOICE FOR PERMIT FEES FOR CAPIZ,ALEJANDRO07/02/2021
E 10-175-268-000-000 350.00
350.00
350.00
78385 08/17/2021 DEMUTH PLUMBING 1042 PLUMBING, WOMENS RESTROOM HANDICAP STALL07/07/2021
E 10-450-245-000-000 185.00
185.00
185.00
C.3.b
Packet Pg. 19
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
78386 08/17/2021 EYEMED FIDELITY SECURITY LIFE 164891968 AUG EMPLOYEE PAID VISION INSURANCE 08/01/2021
B 10-022-71-00 87.03
87.03
87.03
78387 08/17/2021 EZ SUNNYDAY LANDSCAPE 22229 PARKS AND PARKWAY MAINTENANCE - FY2021-202207/15/2021
E 10-195-245-000-000 200.00
E 10-450-255-000-000 3,215.00
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
3,645.00
22330 PARKS AND PARKWAY MAINTENANCE - FY2021-202207/29/2021
E 10-450-255-000-000 925.00
925.00
4,570.00
78388 08/17/2021 FRUIT GROWERS SUPPLY 92242787 FY2021-2022 IRRIGATION SUPPLIES FOR PARKS & GROUNDS07/13/2021
E 10-450-245-000-000 50.65
50.65
50.65
78389 08/17/2021 HIGH TECH SECURITY SYSTEMS 136944 MAINTENANCE AGREEMENT PERIOD COVERED 07/01/2021
E 10-175-246-000-000 300.00
E 10-450-246-000-000 300.00
600.00
600.00
78390 08/17/2021 INLAND BUSINESS FORMS 34167 BUSINESS CARDS FOR E. WECK, S. WEISS D. THOMAS08/09/2021
E 10-125-210-000-000 45.00
E 10-175-210-000-000 50.23
E 10-370-210-000-000 50.23
145.46
145.46
78391 08/17/2021 JONESCAPE INC 726 INSTALLATION OF PARK SHADE SAIL & ADA SWING07/26/2021
E 10-955-800-109-000 12,000.00
12,000.00
71521 FY 2021-22 ONCALL ASPHALT POTHOLE REPAIR 07/15/2021
C.3.b
Packet Pg. 20
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
71521 FY 2021-22 ONCALL ASPHALT POTHOLE REPAIR 07/15/2021
E 10-175-257-010-000 7,510.00
7,510.00
19,510.00
78392 08/17/2021 LINCOLN NATIONAL LIFE INSURANC LCLN AUG 2021 AUG 2021 LIFE/AD&D/DEP LIFE/WI/LTD 08/01/2021
B 10-022-66-00 581.95
E 10-120-142-000-000 31.99
E 10-125-142-000-000 14.51
E 10-140-142-000-000 20.36
E 10-172-142-000-000 6.32
E 10-175-142-000-000 6.44
E 10-185-142-000-000 21.43
E 10-370-142-000-000 17.32
E 10-450-142-000-000 9.81
E 16-175-142-000-000 10.96
E 52-400-142-000-000 1.31
E 65-425-142-000-000 3.80
726.20
726.20
78393 08/17/2021 DARCY MCNABOE AUG2021 DM HLTH REIMAUG 2021 HEALTH REIMBURSEMENT - DM 07/22/2021
E 10-110-142-000-000 612.86
612.86
612.86
78394 08/17/2021 OFFICE DEPOT 182114443001 FY 2021-22 OFFICE SUPPLIES 07/09/2021
E 10-190-210-000-000 741.95
E 10-370-210-000-000 26.94
768.89
185674467001 FY 2021-22 OFFICE SUPPLIES 07/26/2021
E 10-190-210-000-000 411.13
411.13
180858123001 FY 2021-22 OFFICE SUPPLIES 07/23/2021
E 10-190-210-000-000 123.06
123.06
181777904001 FY 2021-22 OFFICE SUPPLIES 07/21/2021
C.3.b
Packet Pg. 21
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
181777904001 FY 2021-22 OFFICE SUPPLIES 07/21/2021
E 10-175-210-000-000 61.56
61.56
181792906001 FY 2021-22 OFFICE SUPPLIES 07/21/2021
E 10-175-210-000-000 13.01
13.01
1,377.65
78395 08/17/2021 ONYX PAVING COMPANY INC 4 CIP 2021-1 ROAD MAINT & REHABILITATION PROJECT07/26/2021
E 10-955-800-110-000 14,164.50
14,164.50
14,164.50
78396 08/17/2021 PRINT PRO PLUS 80255 BUSINESS CARDS FOR L. HOLTZEN, K. JAMES, & J. JAIMES07/07/2021
E 10-185-210-000-000 111.98
111.98
111.98
78397 08/17/2021 RESOURCES RECYCLING RECOVERY 1383405 RETURN UNSPENT BEVERAGE CONTAINER RECYCLING CITY GRANT FY18-1907/30/2021
B 66-021-20-00 5,000.00
5,000.00
5,000.00
78398 08/17/2021 SYLVIA ROBLES JULY2021 SR MEDICAREJULY 2021 HEALTH REIMBURSEMENT - SR 07/22/2021
E 10-110-142-000-000 148.50
148.50
148.50
78399 08/17/2021 SITEONE LANDSCAPE SUPPLY 111392403-001 IRRIGATION SUPPLIES 07/22/2021
E 10-450-245-000-000 117.61
117.61
110843435-001 IRRIGATION SUPPLIES 07/02/2021
E 10-450-245-000-000 77.22
77.22
194.83
C.3.b
Packet Pg. 22
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
78400 08/17/2021 SO CA EDISON COMPANY JULY2021 EDISON BJULY 2021 ENERGY USAGE 08/03/2021
E 10-450-238-000-000 59.63
E 16-510-238-000-000 6,051.01
E 26-600-238-000-000 76.22
E 26-601-238-000-000 61.92
E 26-602-238-000-000 85.74
E 26-603-238-000-000 14.29
E 26-604-238-000-000 56.47
E 26-605-238-000-000 45.42
6,450.70
6,450.70
78401 08/17/2021 SPARKLETTS 16179154 073121 AUG2021 WATER FILTRATION SYSTEM RENTAL 07/31/2021
E 10-190-238-000-000 78.00
78.00
78.00
78402 08/17/2021 TIME WARNER CABLE 0228510072521 CITY HALL INTERNET - CITY HALL JULY-AUG 202107/25/2021
E 10-190-238-000-000 124.98
124.98
0197046071621 CITY HALL CABLE JULY-AUG 2021 07/16/2021
E 10-190-238-000-000 109.18
109.18
0153825072321 SR CENTER INTERNET - HSD3 - JULY-AUG 2021 07/23/2021
E 10-805-238-000-000 89.99
89.99
324.15
78403 08/17/2021 VERIZON WIRELESS 9884826949 ALPR CARD LINE CHARGES JUN-JUL 21 07/23/2021
E 10-190-235-000-000 190.05
190.05
190.05
78404 08/17/2021 CHRIS K WATKINS 08062021 REFUND ADMINISTRATIVE CONDITIONAL USER PERMIT & PUBLIC CONVEIENCE DEPOSITS08/06/2021
R 10-420-12 620.00
B 23-510-76-00 1,500.00
2,120.00
2,120.00
C.3.b
Packet Pg. 23
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
78405 08/27/2021 COUNTY OF RIVERSIDE AN0000002203 04/01-04/30/21 ANIMAL SHELTERING 05/13/2021
E 10-185-255-000-000 920.12
920.12
920.12
78406 08/27/2021 EZ SUNNYDAY LANDSCAPE 21307 TREE STUMP REMOVAL 02/08/2021
E 10-450-245-000-000 300.00
300.00
300.00
78407 08/27/2021 JONS FLAGS AND POLES F84522 FLAG FOR SENIOR CENTER 06/02/2021
E 10-805-245-000-000 78.30
78.30
78.30
78408 08/27/2021 SPECTRUM ENTERPRISE SPECTRUM-12288764COVID-19 WIFI IN VETERANS FREEDOM & RICHARD ROLLINS12/23/2020
E 91-120-250-314-000 21,781.21
21,781.21
21,781.21
78409 08/27/2021 A STORAGE PLACE 09/01/2021 - B3334SEPTEMBER RENT FOR UNIT B3334 08/25/2021
E 10-140-241-000-000 329.00
329.00
329.00
78410 08/27/2021 ALESHIRE AND WYNDER LLP 63556 JULY 2021 LEGAL SERVICES - GREENS GROUP REIMBURSABLE08/25/2021
B 23-510-39-00 6,816.00
6,816.00
63544 JULY 2021 LEGAL SERVICES - GENERAL 08/25/2021
E 10-160-250-000-000 5,927.52
5,927.52
63557 JULY 2021 LEGAL SERVICES - SUNNY DAYS LLC 08/25/2021
B 10-015-61-00 3,828.20
3,828.20
63554 JULY 2021 LEGAL SERVICES - LABOR NEGOTIATIONS08/25/2021
E 10-160-250-000-000 3,064.50
3,064.50
63548 JULY 2021 LEGAL SERVICES - PW - ENGINEERING08/25/2021
C.3.b
Packet Pg. 24
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
63546
63548 JULY 2021 LEGAL SERVICES - PW - ENGINEERING08/25/2021
E 10-160-250-000-000 2,115.50
2,115.50
63552 JULY 2021 LEGAL SERVICES - CITY REAL PROPERTY08/25/2021
E 10-160-250-000-000 2,021.00
2,021.00
63550 JULY 2021 LEGAL SERVICES - SUCCESSOR AGENCY08/25/2021
E 10-160-250-100-000 1,997.50
1,997.50
JULY 2021 LEGAL SERVICES - PERSONNEL 08/25/2021
E 10-160-250-000-000 1,881.00
1,881.00
63553 JULY 2021 LEGAL SERVICES - SUCCESSOR AGENCY REAL PROPERTY08/25/2021
E 10-160-250-100-000 1,128.00
1,128.00
63555 JULY 2021 LEGAL SERVICES - PW PARKS 08/25/2021
E 10-160-250-000-000 700.00
700.00
63551 JULY 2021 LEGAL SERVICES - REFUSE 08/25/2021
E 10-160-250-100-000 611.00
611.00
63545 JULY 2021 LEGAL SERVICES - LITIGATION 08/25/2021
E 10-160-250-100-000 375.75
375.75
63547 JULY 2021 LEGAL SERVICES - PLANNING 08/25/2021
E 10-160-250-000-000 140.00
140.00
63558 JULY 2021 LEGAL SERVICES - LEWIS GROUP REIMBURSABLE08/25/2021
B 10-015-60-00 64.00
64.00
63549 JULY 2021 LEGAL SERVICES - CODE ENFORCEMENT08/25/2021
E 10-160-250-000-000 61.00
61.00
30,730.97
C.3.b
Packet Pg. 25
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
78411 08/27/2021 ANIMAL EMERGENCY CLINIC 174504 CAT FOUND IN CAR ENGINE 07/19/2021
E 10-185-250-000-000 170.00
170.00
173623 ABANDONED DOG 07/04/2021
E 10-185-250-000-000 70.00
70.00
240.00
78412 08/27/2021 ARROWHEAD CREDIT UNION JULY 2021 VISA JULY-AUG 2021 VISA CHARGES 08/03/2021
E 10-120-210-000-000 OFFICE SUPPLIES 1,012.84
E 10-120-220-000-000 SHREDDER 1,162.40
E 10-125-210-000-000 OFFICE SUPPLIES 356.71
E 10-125-270-000-000 INTERVIEW MEETING 89.14
E 10-140-210-000-000 OFFICE SUPPLIES 43.09
E 10-172-268-000-000 TRAINING & CERTIFICATION 345.00
E 10-175-210-000-000 OFFICE SUPPLIES 861.28
E 10-175-218-000-000 SMALL TOOLS 235.08
E 10-175-246-000-000 MAINT SUPPLIES 70.90
E 10-175-272-000-000 VEHICLE MAINT 263.46
E 10-185-218-000-000 CODE UNIFORMS 237.62
E 10-185-250-000-000 COYOTE TRAPPING 206.00
E 10-185-272-000-000 VEHICLE MAINT 56.00
E 10-190-220-000-000 ZOOM RENEWAL 149.90
E 10-195-245-000-000 SHOP SUPPLIES 32.56
E 10-380-250-000-000 SERVER BACKUP STORAGE 1,232.40
E 10-450-245-000-000 PARK SUPPLIES 824.27
B 23-200-21-00 BLDG DISATER SUPPLIES 202.86
7,381.51
7,381.51
78413 08/27/2021 AT AND T AUG 2021 AT&T AUG 2021 AT&T 08/01/2021
E 10-190-235-000-000 1,365.90
E 10-450-235-000-000 245.05
E 10-805-235-000-000 452.68
E 10-808-235-000-000 425.58
2,489.21
2,489.21
C.3.b
Packet Pg. 26
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
04/19/2021 TRASH - B
78414 08/27/2021 BURRTEC WASTE INDUSTRIES INC 04/19/2021 TRASH04/19/2021 DELINQ TRASH COLLECTIONS 08/12/2021
B 23-302-90-00 43,186.50
43,186.50
05/20/2021 TRASH - B05/20/2021 DELINQ TRASH COLLECTIONS 08/12/2021
B 23-302-90-00 6,526.91
6,526.91
04/19/2021 DELINQ TRASH COLLECTIONS 08/12/2021
B 23-302-90-00 6,387.45
6,387.45
04/01/2021 TRASH04/01/2021 DELINQ TRASH COLLECTIONS 08/12/2021
B 23-302-90-00 5,040.65
5,040.65
05/20/21 TRASH 05/20/2021 DELINQ TRASH COLLECTIONS 08/12/2021
B 23-302-90-00 866.06
866.06
05/06/2021 TRASH05/06/2021 DELINQ TRASH COLLECTIONS 08/12/2021
B 23-302-90-00 839.09
839.09
02/11/2021 TRASH02/11/2021 DELINQ TRASH COLLECTIONS 08/12/2021
B 23-302-90-00 584.91
584.91
03/04/2021 TRASH03/04/2021 DELINQ TRASH COLLECTIONS 08/12/2021
B 23-302-90-00 556.95
556.95
07/13/2021 TRASH07/13/2021 DELINQ TRASH COLLECTIONS 08/12/2021
B 23-302-90-00 285.02
285.02
64,273.54
78415 08/27/2021 CLEAN STREET 100594CS JUL 2021 STREET SWEEPING SERVICES 07/31/2021
E 16-900-254-000-000 4,542.00
4,542.00
4,542.00
C.3.b
Packet Pg. 27
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
78416 08/27/2021 EZ SUNNYDAY LANDSCAPE 1161 PARKS AND PARKWAY MAINTENANCE - AUG 202108/19/2021
E 10-195-245-000-000 200.00
E 10-450-255-000-000 3,215.00
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
3,645.00
1162 AUG MAINT FOR PICO AND BRYCE 08/19/2021
E 10-450-255-000-000 650.00
650.00
4,295.00
78417 08/27/2021 FEDEX 7-445-29177 EXPRESS MAILING SERVICES - FIDELITY TITLE CO AND JONESCAPE07/22/2021
E 10-190-211-000-000 90.20
90.20
7-452-32718 EXPRESS MAILING SERVICES - SPECTRUM LAND SERVICES AND SERJ TACO CA07/29/2021
E 10-190-211-000-000 74.20
74.20
164.40
78418 08/27/2021 FOX OCCUPATIONAL MEDICAL CTR 130279 PRE-EMPLOYMENT PHYSICAL - NOEL CARPENTER 07/07/202108/04/2021
E 10-120-220-000-000 70.00
70.00
70.00
78419 08/27/2021 FRUIT GROWERS SUPPLY 92249789 FY2021-2022 IRRIGATION SUPPLIES FOR PARKS & GROUNDS08/13/2021
E 10-450-245-000-000 127.69
127.69
127.69
78420 08/27/2021 LUIS GARDEA 101129345 REIMB FOR COMMERCIAL MECHANICAL INSPECTOR EXAM08/18/2021
E 10-172-268-000-000 219.00
219.00
219.00
78421 08/27/2021 GOVINVEST INC 2021-3182 GASB 75 VALUATION AND GASB 68 ACCOUNTING VALUATION07/26/2021
E 10-140-250-000-000 7,750.00
7,750.00
7,750.00
C.3.b
Packet Pg. 28
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
78422 08/27/2021 HDL COREN CONE SIN010235 JUL - SEP 2021 PROPERTY TAX SERVICES 08/01/2021
E 10-140-250-000-000 2,217.38
2,217.38
2,217.38
78423 08/27/2021 HDL SOFTWARE LLC SIN010703 JULY BUSINESS LICENSE PROCESSING FEES 07/31/2021
E 10-140-250-000-000 150.00
150.00
150.00
78424 08/27/2021 HOME DEPOT CREDIT SERVICE 1272546 SUPPLIES FOR CITY HALL AND PARKS 07/01/2021
E 10-450-245-000-000 150.64
150.64
2624399 SUPPLIES FOR CITY HALL AND PARKS 07/09/2021
E 10-450-245-000-000 98.96
98.96
249.60
78425 08/27/2021 WILLIAM HUSSEY AUG 2021 BH HLTH REIAUG 2021 HEALTH REIMBURSEMENT - BH 08/17/2021
E 10-110-142-000-000 273.55
273.55
273.55
78426 08/27/2021 LINCOLN NATIONAL LIFE INSURANC LCLN SEP 2021 SEP 2021 LIFE/AD&D/DEP LIFE/WI/LTD 09/01/2021
B 10-022-66-00 581.95
E 10-120-142-000-000 31.99
E 10-125-142-000-000 14.51
E 10-140-142-000-000 20.36
E 10-172-142-000-000 6.32
E 10-175-142-000-000 6.44
E 10-185-142-000-000 21.43
E 10-370-142-000-000 17.32
E 10-450-142-000-000 9.81
E 16-175-142-000-000 10.96
E 52-400-142-000-000 1.31
E 65-425-142-000-000 3.80
726.20
726.20
C.3.b
Packet Pg. 29
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
78427 08/27/2021 LYNN MERRILL 22-1 NPDES SERVICES - JULY 2021 08/07/2021
E 10-625-220-000-000 629.98
629.98
629.98
78428 08/27/2021 MICHAEL BAKER INTERNATIONAL 1124019 AUG 2021 ENTITLEMENT SUPPORT 08/12/2021
E 10-370-250-202-000 1,452.50
1,452.50
1,452.50
78429 08/27/2021 OFFICE DEPOT 188569385001 FY 2021-22 OFFICE SUPPLIES 08/19/2021
E 10-190-210-000-000 15.07
15.07
188432273001 FY 2021-22 OFFICE SUPPLIES 08/19/2021
E 10-190-210-000-000 12.45
12.45
27.52
78430 08/27/2021 PAY PLUS SOLUTIONS INC 26467 CALPERS MONTHLY CHARGES - AUG 08/01/2021
E 10-140-255-000-000 410.03
410.03
410.03
78431 08/27/2021 PRINT PRO PLUS 80491 BUSINESS CARDS FOR JACQUELINE GUIDO 07/30/2021
E 65-425-220-000-000 37.33
37.33
37.33
78432 08/27/2021 SYLVIA ROBLES AUG-2021 SR MEDICAREAUG 2021 HEALTH REIMBURSEMENT FOR SR 08/23/2021
E 10-110-142-000-000 148.50
148.50
148.50
78433 08/27/2021 SB COUNTY SHERIFF 20882 AUG LAW ENFORCEMENT SERVICES 08/19/2021
E 10-410-255-000-000 5,166.67
E 10-410-256-000-000 171,488.16
E 14-411-256-000-000 12,454.17
189,109.00
189,109.00
C.3.b
Packet Pg. 30
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
78434 08/27/2021 ST FRANCIS ELECTRIC 171033107 JULY 2021 RESPONSE 07/31/2021
E 16-510-255-000-000 834.40
834.40
171033106 JULY 2021 ROUTINE MAINTENANCE 07/31/2021
E 16-510-255-000-000 563.85
563.85
1,398.25
78435 08/27/2021 TIME WARNER CABLE 0262246080321 RICHARD ROLLINS PARK INTERNET - AUG-SEPT 202108/03/2021
E 10-450-238-000-000 299.99
299.99
0267013081021 VETERANS PARK INTERNET - AUG-SEP 2021 08/10/2021
E 10-450-238-000-000 299.99
299.99
0007245080721 SR CTR CABLE INTERNET BLDG3 - AUG-SEPT 08/07/2021
E 10-805-238-000-000 278.37
278.37
878.35
78436 08/27/2021 WEST COAST ARBORISTS INC 175594 JULY2021 CITYWIDE TREE MAINTENANCE 07/31/2021
E 20-100-245-000-000 1,018.00
1,018.00
1,018.00
78437 08/27/2021 XEROX CORPORATION 014031263 JULY 2021 W7970 PRINTER EXPENSE 08/01/2021
E 10-190-212-000-000 378.50
378.50
014031262 JULY 2021 WORKCENTRE 5955 EXPENSE 08/01/2021
E 10-190-212-000-000 322.19
322.19
700.69
2180009 08/06/2021 SO CA GAS COMPANY JULY2021 GAS SERVICEJULY 2021 GAS SERVICES 08/06/2021
E 10-190-238-000-000 28.60
E 10-805-238-000-000 68.06
96.66
96.66
C.3.b
Packet Pg. 31
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
6122118 08/02/2021 SO CA EDISON COMPANY JULY 2021 EDISONJULY 2021 ENERGY USAGE 07/28/2021
E 10-172-238-000-000 165.93
E 10-175-238-000-000 165.93
E 10-190-238-000-000 7,202.01
E 10-450-238-000-000 968.16
E 16-510-238-000-000 442.32
8,944.35
8,944.35
8012021 08/06/2021 SPARKLETTS 9637116 080121 JULY2021 BOTTLED WATER SERVICES FOR CITY HALL & SENIOR CENTER08/01/2021
E 10-190-238-000-000 191.30
E 10-805-238-000-000 78.98
270.28
270.28
8112021 08/11/2021 SUCCESSOR AGENCY FOR GT CRA LKQSD9WH7 BALANCE FOR LAND PURCHASE BTWN CITY & CRA - 22747 BARTON ROAD06/29/2021
E 10-190-251-000-000 30.00
E 19-700-706-000-000 134,410.00
134,440.00
134,440.00
16460169 08/06/2021 PUBLIC EMPLOYEES RETIREMENT PAYDTE 07152021 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 07/15/202107/15/2021
B 10-022-62-00 6,421.32
6,421.32
6,421.32
16460186 08/17/2021 PUBLIC EMPLOYEES RETIREMENT PAYDTE 07292021 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 07/29/202107/29/2021
B 10-022-62-00 6,586.36
6,586.36
6,586.36
C.3.b
Packet Pg. 32
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Invoice #Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2021
Check TotalCheck #Date Vendor
16495887 08/02/2021 CA PUB EMPLOYEES RETIRE SYSTEM 08012021 HPERS AUG 2021 PERS HEALTH INSURANCE ACH 100191199308/01/2021
B 10-022-61-00 4,908.59
E 10-120-142-000-000 1,422.28
E 10-125-142-000-000 647.54
E 10-140-142-000-000 1,295.08
E 10-172-142-000-000 518.03
E 10-175-142-000-000 518.03
E 10-185-142-000-000 1,295.08
E 10-190-142-000-000 2,393.31
E 10-370-142-000-000 1,036.07
E 10-450-142-000-000 518.03
E 16-175-142-000-000 582.79
E 52-400-142-000-000 64.75
E 65-425-142-000-000 647.54
15,847.12
15,847.12
16507744 08/02/2021 CALPERS 457 PLAN PAYDATE 07152021 457EFT PAYMENT CALPERS ACH 1001912083 07/15/2021
B 10-022-63-00 1,335.00
B 10-022-64-00 159.11
1,494.11
1,494.11
16512576 08/16/2021 CALPERS 16512576 2021 GASB 68 FEES FOR REPORTS AND SCHEDULES08/06/2021
E 10-190-280-000-000 1,050.00
1,050.00
1,050.00
16526744 08/16/2021 CALPERS 457 PLAN PAYDATE 07292021 457EFT PAYMENT CALPERS ACH 1001922009 07/29/2021
B 10-022-63-00 1,835.00
B 10-022-64-00 159.11
1,994.11
1,994.11
C.3.b
Packet Pg. 33
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Packet Pg. 34
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C.3.b
Packet Pg. 35
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AGENDA REPORT
MEETING DATE: September 28, 2021 Council Item
TITLE: City Department Monthly Activity Report - July 2021
PRESENTED BY: G. Milhiser, Interim City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes July 2021 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• Monthly Departmental Report - July 2021 Final (PDF)
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APPROVALS:
G. Michael Milhiser Completed 09/21/2021 2:51 PM
City Attorney Completed 09/21/2021 6:30 PM
City Manager Completed 09/23/2021 11:30 AM
City Council Pending 09/28/2021 6:00 PM
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MONTHLY REPORT
July 2021
PRESENTED BY
THE CITY MANAGER’S OFFICE
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i
Organizational Chart .........................................................................................1
City Clerk ...........................................................................................................2
Committee/Commissions ........................................................................7
City Manager .....................................................................................................8
Senior Center ....................................................................................... 10
Senior Bus Program ............................................................................. 13
Communications ................................................................................... 18
Planning and Development ............................................................................ 22
Code Enforcement ............................................................................... 38
Weekend Code ..................................................................................... 39
Parking/Graffiti ................................................................................. 39-41
Animal Control ...................................................................................... 41
Public Works .................................................................................................. 44
Engineering Division ............................................................................. 45
Maintenance ......................................................................................... 45
Park Maintenance ................................................................................ 47
Burrtec Waste Generation Report ........................................................ 48
Public Works Administration ................................................................. 49
Sheriff’s Contract ............................................................................................ 51
Law Enforcement Services ................................................................... 52
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records
Management Building & Safety Storm Drain
Maintenance Payroll
FPPC Filings Code Enforcement
Facilities
Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
Page | 1
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City of Grand Terrace City Clerk’s Department
.
DATE: September 21, 2021
TO: City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
JULY 2021 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and
responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary
responsibilities for this department are Council Support Services, Records Management,
Administrative Processing, Board Administration and Election Services. Each of these functions
require a collaborative effort between the department staff to ensure that all components within
the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s
history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the
Community Redevelopment Agency.
The total number of agendas processed for the month of July 2021 is four (4) , spending a total
of twenty-five (25) hours preparing the agenda packet producing 532 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
February 2 0 2
March 2 0 2
April 2 0 2
May 2 1 3
June 2 1 3
July 2 2 4
Total Processed 12 4 16
Page | 3
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RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including Resolutions.
Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed,
certified, and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to
Council have been certified and made available for review by the public. The City Clerk must
coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and
second readings.
The number of Resolutions processed for the month of July is four (4) and Ordinances
processed for the month of July is zero (0).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY
TOTALS
February 0 0 0
March 1 0 1
April 9 0 9
May 5 1 6
June 6 0 6
July 4 0 4
Total Processed 25 1 26
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group,
or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if presentation will be held at another venue.
For the month of July 2021, two (2) In Memoriam Adjournment was issued on behalf of the City
Council.
Month Certificate of
Acknowledgment
w/Pin
Certificate of
Recognition
w/Pin
Commendation
w/Pin In Memoriam
Adjournments Certificate of
Participation Proclamation Total
February 0 0 0 0 0 0 0
March 0 1 0 0 0 0 1
April 8 6 0 0 0 2 16
May 0 0 0 0 0 0 0
June 0 0 0 0 0 0 0
July 0 0 0 2 0 0 2
Total 8 7 0 2 0 2 19
Page | 4
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CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing follow-up
documentation. Management of these documents include contracts and agreements, and it is
the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file.
For the month of July 2021, City Council approved three (3) agreements.
CONTRACTS & AGREEMENTS PROCESSED
February 8
March 2
April 3
May 1
June 3
July 3
Total 20
RECORDS REQUESTS
The City Clerk’s office received nine (9) Requests for Copies of Public Records for the month of
July 2021. These requests were completed within the Government Code Section 6253(c)’s
requirement of ten (10) calendar days. The total number of pages provided in response to those
requests were 342.
RECORDS REQUEST SUMMARY
Month
Requests
Received
Completed
Within 10
Days
Completed
with 14-Day
Extension
# of
Pages
Provided
Letter to
Requestor
– No
Records
February 8 8 0 68 4
March 13 12 1 2,185 4
April 10 10 0 128 8
May 6 6 0 27 3
June 9 9 0 284 2
July 9 9 0 342 2
Total
Requests 55 54 1 3,034 23
Page | 5
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CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external customer
service requests, communicating, coordinating, and responding to internal department requests,
external agency cooperation and legislative bodies.
For the month of July 2021, the City Clerk’s office responded to 286 telephone calls from
residents, contractors, vendors, consultants, and in-house customer service assistance to City
staff.
TELEPHONE CUSTOMER SERVICE
February 255
March 327
April 283
May 273
June 279
July 286
Total Calls 1,703
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and
facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a
liaison facilitating communication between the committee and City Manager and City Council,
maintains the committee minutes of its proceedings and provides support for the Annual Art
Show, Country Fair and City Birthday Party. No activity is reported for the month of July 2021.
Month Committee
Meeting
Emails
w/Committee
Members &
Vendors
Written
Correspondence
w/Committee
Members
Telephone
Calls with
Committee
Members
& Vendors
Art
Show/Country
Fair & City
Birthday Prep
& Attendance
Total
# of
Hours
February 0 0 0 0 0 0
March 0 0 0 0 0 0
April 0 0 0 0 0 0
May 0 0 0 0 0 0
June 0 0 0 0 0 0
July 1 .5 .5 0 0 2.0
TOTAL #
HOURS 1.5 .5 .5 0 0 2.0
Page | 6
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COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and
ensuring that all information is current and up-to-date for each. Listed below are the number of
current Appointed City Committees/Commissions, including the number of alternates and
vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities
Committee 6 0 1
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
Page | 7
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DATE:
September 21, 2021
TO: G. Michael Milhiser, Interim City Manager
City Manager’s Office
FROM: Debra L. Thomas, City Clerk
SUBJECT: July-2021 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
Page | 9
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HUMAN RESOURCES
Mission:
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization.
3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5. Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
Page | 10
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TABLE 1
Recruitment Activity
Description
Jul-
2020
Aug-
2020
Sept-
2020
Oct-
2020
Nov-
2020
Dec-
2020
Recruitments Initiated 0 1 1 0 0 1
Recruitments in Progress 0 0 1 2 0 0
Recruitments Pending 0 1 0 0 0 0
Applications Processed 0 0 0 8 0 0
New Hires Processed 0 0 0 0 2* 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Recruitments Initiated 0 1
Recruitments in Progress 0 1
Recruitments Pending 0 0
Applications
Received/Processed
0 0
New Hires Processed 0 0
Note: *The Finance Dept. filled two positions.
TABLE 2
Employee Job Performance Activity
Description
Jul-
2020
Aug-
2020
Sept
2020
Oct-
2020
Nov-
2020
Dec-
2020
Evaluations Processed 6 0 0 0 0 0
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Evaluations Processed 0 0
Page | 11
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational, and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Nutrition Program (# of meals
served)
660
Homebound Meals 230
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party /
Health Screening
Christmas / Holiday Celebration
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2022
*Feb
2022
**Mar
-2022 Apr-
2022
May-
2022
Jun-
2022
Nutrition Program (# of meals
served)
Homebound Meals
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Shari
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party
Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
Page | 13
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100
200
300
400
500
600
700
800
900
July August September October November December
660
230
Senior Center (2021 -22)
July-2021 -December-2021
# of Meals Served Homebound Meals
0
100
200
300
400
500
600
700
800
900
January February March April May June
0 0 0 0 0 000000 0
Senior Center (2021-22)
January-2022 -June-2022**
# of Meals Served Homebound Meals
** - Due to COVID-19, the Senior Center will only be providing limited meals.
Page | 14
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TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
324 0 0 0 0
0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Within City Limits (Senior
Center, Stater Brothers,
Library)
0 0 0 0 0 0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
TABLE 3
# of Rides
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
652 0 0 0 0 0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Within City Limits (Senior
Center, Stater Brothers,
Library)
0 0 0 0 0
0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Page | 15
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50
100
150
200
250
300
July August September October November December
324
0 0 0 0 0
652
0 0 0 0 0
Senior Transportation
July-2021 -December-2021
# of Passengers # of Rides
0
50
100
150
200
250
300
January February March April May June
0 0 0 0 0 000000 0
Senior Transportation
January-2022 -June -2022
# of Passengers # of Rides
Page | 16
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Oc-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2. Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments, and cash collection of the City’s resources to enhance the City’s
financial condition.
Page | 17
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TABLE 1
Financial Activity
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Invoices Processed 165
Checks Issued 76
Purchase Orders Established 18
Revenue Receipts Recorded 22
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Invoices Processed
Checks Issued
Purchase Orders Established
Revenue Receipts Recorded
165
76
18 22
0
25
50
75
100
125
150
175
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21
Page | 18
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and
2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1. City – all Funds;
2. Measure I – Fund 20;
3. Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
0
0.2
0.4
0.6
0.8
1
1.2
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22
Page | 19
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 2
Activities/Items Added to Slideshow 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays
Activities/Items Added to Slideshow
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 3
Number of Subscribers 865
Change in Subscribers 0
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed
Number of Subscribers
Change in Subscribers
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
* New e-newsletter management system does not currently track emails opened.
2021-2022 City Communications Data:
Page | 20
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Facebook Jul Aug Sep Oct Nov Dec
Posts 3
Total Reach* 4,068
Total Engagement** 376
Page Followers 2,540
New Page Followers 9
Facebook Jan Feb Mar Apr May Jun
Posts
Total Reach
Total Engagement
Page Followers
New Page Followers
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County
% of
Pop.
1) Twentynine Palms 29.26%
2) Apple Valley 25.69%
3) Yucca Valley 24.26%
4) Grand Terrace 19.60%
5) Hesperia 16.84%
2,540
2,300
2,550
Jul-21
FACEBOOK PAGE FOLLOWERS
Page | 21
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 0
Impressions 740
Followers 334
New Followers 3
Twitter Jan Feb Mar Apr May Jun
Tweets
Impressions
Followers
New Followers
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2
Video Views 88
Subscribers 171
Change in Subscribers -1
YouTube Jan Feb Mar Apr May Jun
Video Uploads
Video Views
Subscribers
Change in Subscribers
*** Impressions refers to the number of times a tweet has been seen.
334
300
325
350
375
400
Jul-21
TWITTER PAGE FOLLOWERS
Page | 22
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City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) 1
Articles 5
1/2-Page Ad 0
1/4-Page Ad 1
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image)
Articles
1/2-Page Ad
1/4-Page Ad
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 1
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter
Page | 23
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Page | 24
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City of Grand Terrace Planning and Development Services Department
.
DATE: September 20, 2021
TO: G. Harold Duffey, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
SUBJECT: JULY 2021 PLANNING AND DEVELOPMENT SERVICES MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning and Development Services Department, comprised of Planning,
Building and Safety, Code Enforcement, Animal Control, and Public Works.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning and Building and Safety Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Planning Division is budgeted for one full time Director and one full time Associate
Planner. Both positions are filled and together constitute a minimum of 320 monthly
service hours.
Page | 25
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Planning and Development Services
Page 2 of 21
Activity Summary for Planning
Planning Counter Requests for Information: 44
Planning Phone Calls Received:77
Planning E-mails Received/Answered:454
FEMA/COVID-19/SBC OES: Related E-mails Received: 58
Application Summary
The Planning Division received 10 new applications in July and carried over 17 from the
previous month. Action was taken on 11 of them. Minor applications such as a new
business, patio cover, or small room additions are handled as a Land Use application and
typically processed within 2-3 days. Larger additions over 500 square feet or second
dwelling units are handled administratively by staff with noticing, and those projects that
are either new development or exceed the Director’s administrative authority are handled
as Major Permits and are reviewed by the Planning Commission. Home occupation
permits are for home based business, such as consulting, housekeeping, and small craft
businesses.
Application Summary for July 2021
Applications Number
Received
Carried Over Completed Under Review
Major 0 12 0 12
Administrative 0 3 0 3
Land Use 9 2 10 1
Home
Occupation
0 0 0 0
Sign 1 0 1 0
Special Event 0 0 0 0
DAB 0 0 0 0
Total 10 17 11 16
0 2 4 6 8 10 12 14
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in
July 2021
Under Review Completed Carried Over Received
Page | 26
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Applications Received, Approved and/or Under Review.
Fiscal year 2021-2022 to date the Planning Division has received 10 applications for
review, 17 applications remained under review from previous months. A comprehensive
list of the applications and their status is at the end of the Planning Division’s report.
No Land Use applications for new business were received in the month of July.
Overall Land Use applications are the most predominant applications that the Planning
Division processes. Nine Land Use applications were received in July.
0 2 4 6 8 10
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
5
1
1
2
Land Use Applications
Wall/Fence
Shed/Accessory Structures
Patio Covers/Sunroom
Pools
New business
Minor Improvements
Temporary Uses/Special
Events
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Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
11/2/2020 SA 20-08
CUP 21-01
V 20-01
LM 20-2
E 20-08
Bickel Group Multi-Tenant
Commercial
APN’s:0275-
242-10, 11
Approved by the
Planning
Commission on
3/18/2021
05-15-2021 –
Construction
drawings
submitted
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on
0.88-aces. There were no appeals made during the public hearing.
3/29/2019 SA 19-04
E 19-03
Leonardo and
Anel Aguayo
Single Family
Residence
0275-083-09 Under
Construction
At the public hearing held on June 6, 2019, the Planning Commission adopted a Resolution
2019-07, approving the construction of a 3,627-square foot single family home on a 0.48-
acre lot. There were no appeals made during the public hearing.
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Two lots Grading
Plans
0276-431-21,
22
Under
Construction
On august 16, 2018, the Planning and Development Services Department approved the
rough grading for two lots located on the west side of Vista Grande Way, north of Grand
Terrace Road.
11/15/2020 SA 17-04
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood
Street
Under
Construction
At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution
2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre
lot. There were no appeals made during the public hearing
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meetings took place in the month of July.
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
No Planning Commission Meetings were held in the month of July.
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Conforming Uses and Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the City is the
recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017. Site
visit completed in November 2017.
Awarded.
Community workshop held on
4/11/2019.
Community workshop #2 – July 19, 2021
$212,500
(Estimated Project
cost $520,000)
Specified Grant - Blue Mountain
Trailhead and Trail Grant
Non Competitive.
Staff met with State Representatives
and on August 15, 2019 and March 18,
2020– Property being negotiated with
owner for access easement.
05-12-2021 - Interactive website
presentation update by Hirsch and
Associates
$1.2 Million
Local Early Access Planning
Grant (LEAP)
Over-the-counter grant complemented
with technical assistance for the
preparation and adoption of the sixth-
cycle Regional Housing Needs
Assessment and the City’s Housing
Element.
$65,000
Regional Early Access Planning
Grant (REAP)
One-time grant funding to regional
governments and regional entities for
planning activities that will accelerate
housing production and facilitate.
Staff support for the
Housing Element.
Community Emergency Response Team
Due to COVID-19 social distancing restrictions, CERT meetings have been held via
zoom. The regular CERT volunteer meeting scheduled for July 6, 2021, was cancelled
due to the holiday.
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
4/28/2021 TTM 21-01
SA 21-05
E 21-03
Tony Jara Six Lot
Subdivision and
Five Single
Family
Residences
11899 Rosedale
Avenue
Project
Submitted
Deemed
Incomplete on
6/4/2021
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications
proposing to subdivide 3.8 acres into 6 single family lots. Each lot will have an approximate
2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the
six lots will include the existing residence located on the west side of the property, fronting
Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family
Residential with an Agricultural Overlay District, and designated Low Density Residential
on the General Plan Land Use Map.
3/31/2021 SA 21-03
CUP 21-03
E 21-02
Yakuta
Enterprises
Convert Single
Family to
Multifamily
22756 Palm
Avenue
Deemed
Incomplete and
inconsistent the
zoning
5/7/2021
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to
convert an existing 1,371 square foot nonconforming residence to a multifamily duplex
on a 0.32-acre lot. The site improvements will include façade improvements, curb,
sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape,
driveway and required parking. The property is zoned Barton Road Specific Plan, Office
Professional.
11/25/2020 SA 20-09
CUP 20-02
E 20-09
Condor
Energy
Storage
Battery Energy
Storage Site
APN:1167-151-77
(Generally located
near the corner of
Main Street and
Taylor Street)
Deemed
Incomplete on
1/22/2021,
New Concept
Resubmittal
Received on
3/8/2021 -
Anticipated PC
Third quarter
2021
Second
Incompleteness
Letter issued
4/8/2021
Condor Energy Storage, LLC (“Applicant”) represented by Keith Latham is proposing to
construct a 200-megawatt battery energy storage system (BESS) located on
approximately a 10-acre parcel land. The proposed project will consist of lithium-ion
energy batteries installed with racks, inverters, switchgear, and other associated
equipment to directly interconnect into the Southern California Edison (SCE) Highgrove
Substation located directly north of the proposed property. The site will have remote
operational control and periodic inspections and maintenance will be performed, as
necessary. The project improvements will include, but are not limited to perimeter wall and
fencing, perimeter landscaping, underground electrical cabling, concrete pad for the
electrical equipment, and street improvements. An initial environmental study is being
prepared by MIG Consultants. The property is zoned M2 (Industrial).
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8/12/2020 GPA 20-02
SPA 20-02
SA 20-03
CUP 20-01
E 2-03
Greens INV
15 LLC
22317, 22273,
22293 Barton
Road
Multi Family, Hotel,
Restaurant Retail
Deemed
Incomplete on
9/23/2020 –
Anticipated PC
– Third quarter
2021
Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an
approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including
a 4-story hotel and potential restaurant or retail uses on the north side of the property. A
2.9-acre multi-family residential development is proposed on the south side of the property,
to include 7 multi-family buildings and amenities. The site improvements include parking,
drive thru, landscaping, trash enclosures, loading areas, access, and street improvements.
The site is located on the Barton Road Specific Plan, General Commercial zoning. A
Specific Plan Amendment update for Barton Road is being prepared and an expanded
environmental is also being prepared by Michael Baker to support the development.
3/16/2020 GPA 20-01
ZCA 20-01
Darryl Moore Change of
Zoning from R1-
7.2 to R2
12266 Michigan
Street
Project placed
on hold per
Applicant
Aegis Builders is proposing to develop a 4.5-acre residential infill project. The applicant
is proposing a General Plan Amendment and Zoning Code Amendment to change the
zoning from R1-7.2 Single Family Residential to R2-Low Medium Density Residential
and to reduce the minimum 3-acre lot size requirement for the existing church to 2-acres.
The proposal includes a Tentative Tract Map subdivision of 22 residential lots and a 2-
acre lot for the existing church. A Specific Plan has been submitted as part of the 22
residential housing development. The proposed two-story homes will vary in size
between 2,766 square feet to 4,593 square feet and the lots will range in size from about
3,000 square feet to about 5,400 square feet. The project has been placed on hold by
the request of the applicant.
3/16/2020 SA 20-02
TTM 20-01
SP 20-01
E 20-02
Darryl Moore 22 single Homes
and TTM
122667 Michigan
Street
Project placed
on hold per
Applicant
Aegis Builders is proposing to develop a 4.5-acre residential infill project. The applicant
is proposing a General Plan Amendment and Zoning Code Amendment to change the
zoning from R1-7.2 Single Family Residential to R2-Low Medium Density Residential
and to reduce the minimum 3-acre lot size requirement for the existing church to 2-acres.
The proposal includes a Tentative Tract Map subdivision of 22 residential lots and a 2-
acre lot for the existing church. A Specific Plan has been submitted as part of the 22
residential housing development. The proposed two-story homes will vary in size
between 2,766 square feet to 4,593 square feet and the lots will range in size from about
3,000 square feet to about 5,400 square feet. The project has been placed on hold by
the request of the applicant.
5/31/2019 SA 19-05
CUP 19-04
E 19-06
ZC 19-01
MD 19-01
Edwin
Renewable
Fuels
Plastic Recycling
and
office/educational
uses
21801 Barton
Road
Deemed
Incomplete on
6/26/2019.
Resubmitted
Plans received
on 6/2/2020
were
distributed for
review
Staff continues
to work with
Applicant.
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Edwin Renewable Fuels is proposing to construct an 80,898 square-foot, 42-foot high
industrial building for cardboard and plastic recycling, conversion of plastics into fuel,
storage of fuel and transport of fuels off-site. The site measures approximately 5.44-acres
and it is zoned M2-Industrial. The applicant is currently working with AQMD on permitting
compliance.
10/2/2018 SA 18-09
TTM 18-02
V 18-01
E 18-08
Aegis
Builders, Inc
12 Townhomes 11695 Canal
Street
Deemed
Incomplete on
10/31/2018 &
3/26/2019
Resubmittal
and Incomplete
on 7/23/2020
Resubmittal
received on
11/11/2020.
Deemed
Incomplete on
12/10/2020 –
Anticipated PC
hearing third
quarter 2021
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres.
The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including
2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom
units. The Project site is triangularly shaped and does not have direct access to a public
street. Access to the public street will be across the Gage Canal property. The City of
Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal,
and has assured access to the parcel which has historical rights of access over the canal.
The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential
Project (707
Homes)
1167-151-22, 68,
71, 73, 74, 75
DEIR
anticipated for
public review
summer 2021
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The
Specific Plan proposes to designate the properties within the Specific Plan as Residential,
Commercial, Business Park, and Public Facilities. The Land Use Plan includes
Residential, Business Park and Public Facilities Overlays.
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
DEIR
anticipated for
public review
summer 2021
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial.
The Specific Plan proposes to designate the properties within the Specific Plan as
Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan
includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and
accompanying entitlement application is anticipated for public consideration commencing
this summer (2021)
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Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03
E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage
Facility
APN: 0275-
191-06, 30
Approved –
Grading plans
submitted.
Community
Benefit
Agreement in
Review
The project was approved by the City Council on August 25, 2020, upholding the Planning
Commission determination to establish an industrial semi-trailer storage facility on
approximately 22 acres. A maximum of 650 total semi-trailers, shipping and storage
containers and chassis will be stored on the site at any given time. A 900 square foot
caretaker’s admin office and a 4,800 square foot maintenance building will be constructed
under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay
District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in
review. A rough grading permit has been issued.
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Anticipate
hearing date
summer 2021
The applicant is proposing a recycling use whereby recyclable wood for dismantling,
sorting, and packing arrives in the site and is re-used to create wood pallets. The use is
proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office
will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work
canopies will be used for recycling activities.
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
6/29/2021 ASA 21-06 Paul Bustos Enclose (E)
Loading Area,
Addition
22069 Van
Burren
In Review
4/27/2021 ACUP 21-04 Christ
Watkins
ABC License, Type
42
22497 Barton
Road
In Review
11/7/2019 ASA 19-11
E 19-12
Paul Bustos Willdan Pump
Parking Lot
Addition
22038 Van
Buren –
2nd
Incompleteness
Letter on
4/28/2021
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
7/28/2021 LU 21-85 Luis Navarro Trash Enclosure 22429 Terrace
Pines
Approved
7/26/2021 LU 21-84 Jesus Garcia Block Wall 22275 Dove Street Approved
7/19/2021 LU 21-83 John Idsten Block Wall 12640 Jaden Court Approved
7/13/2021 LU 21-82 Thomas Phillips Patio 12635 Bryce Court Approved
7/12/2021 LU 21-81 Sha Nay
Rodriguez
House Addition 12559 Michigan
Street
Approved
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7/12/2021 LU 21-80 Jose Ramirez Block Wall 22230 De Berry Approved
7/9/2021 LU 21-79 Ralph Precie Retaining Wall 22740 Lark Street Approved
7/8/2021 LU 21-78 Michelle Castillo Block Wall 22669 Kentfield Approved
7/2/2021 LU 21-77 Ralph Precie Pool 22740 Lark Street Approved
6/22/2021 LU 21-72 Teresa Aguilar ADU 22628 Miriam Way Approved
8/20/2020 LU 20-51 Alton Green Retaining Wall 22081 De Berry
Street
In Review
Deemed
Incomplete
on 9/16/2020
Resubmittal
Deemed
Incomplete
on 3/23/2021
Sign Application
Date
Submitted
Case No. Applicant Description Location Status
7/28/2021 TEMP SGN
21-09
Loud Burger One (1) A-Frame
temporary sign
22497 Barton
Road
Approved
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BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
The Building and Safety Division is budgeted for one full time Permit Technician and one
full time Building Official. These two positions constitute up to 240 monthly service hours.
Additionally, the Department budgets for plan checking and inspection services through
a contract with Willdan Engineering. Inspection services are conducted daily. The cost of
these services is offset through the collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 29 permits issued in July. Year to date a total of 29
permits have been issued with a total revenue of $16,345.65. In addition, a total number
of 71 customers were assisted at the Building & Safety counter for the month of July.
Monthly Revenue Year to Date Revenue
$16,345.65 $16,345.65
Permit Activity -July 2021
Applications recv'd (35)Permits issued (29)
Permits final (27)Business Occupancies (1)
Expired Permits (3)
Permit Activity -Year to Date
Applications recv'd (35)Permits issued (29)
Permits final (27)Business Occupancies (1)
Expired Permits (3)
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Permits Issued
Permits issued in July include, HVAC replacements, block walls, re-roofs, PV solar,
window replacement, and demolition permits.
Permits issued include demolition of loading docks for Wilden Pump located at 22069
Van Buren St.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-July 2021
(N) SFR (0)Block Wall (4)Reroofs (4)Water Heater / Plumbing (2)
HVAC Mechanical (5)Solar (9)Panel Upgrades / Electrical (1)Patio Covers (1)
Res. Alteration / Addition (1)Pool Spa (1)
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* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-Year to Date FY 2021-2022
SFR New (0)Block Walls / Retaining Walls (4)Reroofs (4)
Water Heater / Plumbing (2)HVAC Mechanical (5)Solar (9)
Panel Upgrades / Electrical (1)Patio Covers (1)Residential Alteration / Repair (1)
Pools/Spa (1)Grading (0)
Commercial Permits Issued -Year to Date FY 2021-22
Commercial Tenant Improvement (0)Signs (0)
Electrical (0)Demolition (1)
Grading (0)New Commerical (0)
Page | 37
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Inspections
A total of 67 inspections were conducted in July, with 28 of them being final inspections.
Major Projects Under Construction
Major projects under construction include construction of two new single-family
residences at 12040 La Cadena Dr. and 23400 Westwood St.
Additionally, a new 2,080 square foot Taco Bell restaurant building is under construction
at 22172 Barton Rd. along with a construction of two new canopies and a 140.7 kW
photovoltaic solar system at Christ the Redeemer Catholic Church located at 22791 Pico
St.
Project Description/Location Status
Anel Aguayo –
12040 La Cadena
Dr.
12040 La Cadena Dr. – Precise grading for new
single-family residence
Drywall inspection
complete – under
construction
Frank Randall
23400 Westwood
St.
23400 Westwood St. – Precise grading & new
single-family residence
Under Construction –
Foundation completed
CM Corp
22172 Barton Rd.
22172 Barton Rd. – Precise grading, street
improvements, and new 2,080 sq. ft. Taco Bell
Under Construction
Pat Mazzulli
22320 Barton Rd.
22320 Barton Rd. – Tenant improvement for
Mazzullis’ Family Kitchen
Under Construction
0
10
20
30
40
50
60
70
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Karen Sanchez -
22791 Pico St.
22791 Pico St. – Build (2) new canopies and
install 140.7 kW mounted PV system w/ 420
modules
In Plan Check – Utility
easement corrections
provided
Plan Checking Activity
For July 2021, a total number of twenty plans were submitted for review and re-submittal.
Plans submitted include PV solar, a parking lot expansion, tenant improvement, and
loading docks for Wilden Pump Co.
Project Description/Location Status
Richardson’s RV –
12438 Michigan St
12438 Michigan St. – Precise grading for RV
parking lot & upgrades to a parts building
In Plan Check – Precise
grading plans issued
corrections (Planning)
Patrick O’Brien –
11731 Terrace
Ave.
11731 Terrace Ave. – Precise grading for trailer
yard and community garden
In Plan Check – Provided
2nd set of corrections to
applicant
Edna Medrano –
22400 Barton Rd.
22400 Barton Rd. – Tenant improvement for
new adult day care center
In Plan Check – Provided
2nd set of corrections to
applicant
Bickel Group –
22200 Barton Rd.
22200 Barton Rd. – Precise grading, street
improvements, and (N) 5,342 sq. ft. multitenant
building – Terrace Plaza
In Plan Check – Provided
2nd set of corrections to
applicant
Public Works Encroachment Permits
Six Public Works/Encroachment Permit applications were taken in for the month of July.
Thirteen permits were issued for the month, which includes applications that were
received in the previous month.
0
2
4
6
8
10
12
14
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Page | 39
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
The Division is budgeted for one full time Officer, and Office Specialist. On-call
coverage is provided to manage after hour emergency animal control calls on
weekends only.
The City is divided into seven zones, including commercial centers, and the zones
are inspected on a continual rotating basis over a two-week period. A set route is driven
each day in addition to the zones. The route includes Mount Vernon Avenue, Main
Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive,
and Van Buren Street.
Activity Summary for Code Enforcement
Code Enforcement had 63 cases carried over from the previous month, 45 new cases
opened, and 41 cases were closed. The Division closed out July with 78 open cases.
The chart below demonstrates a breakdown of Code cases by detailing how many cases
were carried over from the previous month, opened, closed, and still being addressed.
67
71
69
77
78
56
62
44
70
67
41
63
70
52
34
87
35
29
20
29
41
32
15
45
66
54
26
86
54
23
38
42
44
52
14
41
71
69
77
78
56
62
44
70
67
47
63
78
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
2020/2021 CODE CASES
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
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The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
Cases Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul
Number of Cases Carried Over 67 71 69 77 78 56 62 44 70 67 41 63
Number of Cases Opened 70 52 34 87 35 29 20 29 41 32 15 45
Number of Cases Closed 66 54 26 86 54 23 38 42 44 52 14 41
Number of Cases In Process 71 69 77 78 56 62 44 70 67 47 63 78
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to Burrtec, or homelessness on public property referred to Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends
and conducts zone inspections and scheduled re-inspections. Weekend code
enforcement also handles code violations such as unpermitted yard sales, open
house signs, and parking violations. The table below demonstrates weekend code
enforcement activities by type for this fiscal year.
Parking Citations:
In July, 318 vehicle related citations were issued; 266 of the citations issued were
related to street sweeping enforcement. Street Sweeping in residential areas occurs
on the first, second, and third Thursdays of each month.
3 4
11
2 6
12
21
3 3 6 7 60
24
7
11
22
1 3 6
22
5 0
36
6
11
1 6 4
23
12
3
15
19
24
21
5 5 3 2 5
13
4 3 4 7 4 5
26 27
21 22 23
16
10
6
15
37
26
12
17 15 14
1 7
11
2 0
11
19
0
11
AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JULY
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs Open house and other signs
Illegal Dumping Follow-up inspections Parking violations
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As of June 4, 2020, Code Enforcement resumed issuing street sweeping citations for
vehicles parked on the street during street sweeping hours which was suspended due
to COVID-19.
Other parking citations include expired registration, parking on unpaved surfaces,
and commercial vehicles in residential areas. Parking citations are issued by Code
Enforcement Staff, as well as Sheriff Deputies.
204 218
292
25 0
260
58
121
227
283
182
266
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul
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Street Sweeping Citations
Street Sweeping
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul
Parking Facing Wrong Direction 5 5 2 0 0 1 0 0 2 0 2 3
Other Parking Violations 6 20 4 4 1 5 1 0 8 20 7 13
Expired Registration/Missing plates or
tabs 3 10 1 5 1 2 0 5 20 11 6 10
Vehicles Blocking Sidewalk/Driveway 12 11 8 0 0 0 0 1 3 0 2 4
Commercial Vehicle Violations 0 1 2 0 1 1 3 0 1 1 1 7
Recreational Vehicle Violations 1 10 7 3 0 2 0 1 2 2 1 1
Vehicles on Unpaved Surface 0 0 2 0 0 0 0 0 0 0 0 0
72 Hour Parking Warning/Cite 5 7 8 7 6 6 3 7 21 10 8 14
0
10
20
30
40
50
60
70
Other Parking Citations 2019/2020
Page | 42
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Graffiti/Vandalism/Illegal Dumping
There was 5 cases of illegal dumping and 6 cases of graffiti reported in July.
Non-Owner Occupied/Rental Property Program
There are approximately 457 properties in the Program (number is subject to change
as properties get sold or becomes owner occupied) consisting of both single-family
units and multiple family units (i.e., apartments, duplexes, triplexes, and
quadruplexes).
In August, Code Enforcement issued an Application for Non-Owner Occupied/Rental
Inspection to current rental property owners to add additional rental properties, renew
information, or if qualified, opt out of the program. Owners may currently opt out of the
program if their entire home is owner/family occupied (as a courtesy), if they no longer
own the property, or if the property is a condominium in which ownership consists of
the interior only. As a result of the notices 14 properties have been approved to opt out
of the program.
In October, all the rental properties were inventoried to determine whether they passed
the 2020 Annual Inspection on the first try or if they failed because it determines whether
properties will continue to be in the Good Landlord Program or be removed. Also,
properties entering their 11th year in the program are removed from the Good Landlord
Program and revert to first year status. There are 115 properties in the Good Landlord
Program for 2021 which is a 30.6% increase from 88 in 2020.
In December, Code Enforcement issued annual Non-owner Occupied/Rental renewal
notices for all properties enrolled in our program and renewal fees were due January
1st. Starting May 1st Code Enforcement began conducting their annual rental
inspections and this will continue until June 30th.
Animal Control Services
With the implementation of Animal Control Services, the City has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags
or microchip. If the owner cannot be identified, the City will place a photograph of
the impounded animal on the City’s Facebook page so that owners can reclaim their
pet. Animal Control is also working to identify animals via Facebook who have been
sent to the animal shelter and have since been returned to their owner so their status
can be updated for the public. If the dog is unlicensed the owner will be given a citation,
but the fine is dismissed if the dog is licensed within 7 days.
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Page 20 of 21
Riverside County Department of Animal Services stats.
The following stats are from Grand Terrace Animal Control.
0
2
4
6
8
10
12
14
16
AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL
Animal Control Investigations
Barking Complaints Unlicensed Dogs
Loose Dogs Loose Dogs Returned to Owner
Animal Welfare Check Dead Animals
Bites Other (unfounded, wildlife, etc.)
Animal Control
Sheltering Services Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul
Animal Intakes
Strays 0 3 4 3 7 2 18 2 4 4 10 6
Stray Dead 9 4 3 4 4 3 1 1 1 3 5 15
Owner Surrender 0 0 0 0 0 8 0 0 0 1 1 0
Other 0 1 0 1 1 0 3 5 0 0 1 0
Total 9 8 7 8 12 13 22 5 5 8 17 21
Animal Disposition
Adopted 18 2 1 3 1 3 0 0 5 2 1 1
Returned to Owner 0 0 0 1 0 0 0 0 0 0 3 1
Euthanized 2 1 1 0 0 0 1 1 1 1 3 5
Other 0 0 0 1 0 0 0 0 0 2 0 1
Total 20 3 2 5 1 3 1 1 6 5 7 8
Page | 44
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Dog Licensing Revenue
In the beginning of May, Animal Control began canvassing properties with outstanding
dog licenses and leaving a door hanger with renewal information to ensure we have the
most accurate count of dogs in our system. Often individuals move away from the City
and we are not notified and annually those properties are issues renewal notices as
typical protocol.
During this time there was an influx of individuals renewing their dog licenses and
licensing new dogs. The door hanger indicated they had a month and half to renew the
license, or they may risk receiving a citation. The deadline was extended from February
12th to April 1st due to COVID related issues.
$223.00
$30.00
$186.00 $203.00
$68.00
$37.00
$142.00
$110.00
$88.00
$-$-$-
$-
$50.00
$100.00
$150.00
$200.00
$250.00
Aug Sep Oct Nov Dec Jan Feb Mar Apr May June Jul
Dog License Revenue
(Online)
$804.00
$1,342.00 $1,289.00
$548.00 $565.00
$2,052.00
$5,024.00
$3,068.50 $2,928.00
$754.00
$298.00
$817.00
$-
$1,000.00
$2,000.00
$3,000.00
$4,000.00
$5,000.00
$6,000.00
Aug Sep Oct Nov Dec Jan Feb Mar Apr May June July
Combined Dog License Revenue
Page | 45
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&LW\RI*UDQG7HUUDFH
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x Waste Generation Report
x Missed Pick-Up Report
x Public Works Administration
x CIP Contracts
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City of Grand Terrace Public Works Department
DATE: September 28, 2021
TO: Michael Milhiser, Interim City Manager
City Manager’s Office
FROM: Public Works Department
SUBJECT: JULY 2021 - MONTHLY REPORT – PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the Public
Works Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This
includes for the administration, planning, programming, design, construction management, and
construction of capital projects throughout the City. Grant funding (when available) are sought after to
supplement project funding. The following table summarizes the current projects, status, and associated
funding source(s). includes
WORK RELEASE HOURS
Maintenance was supplemented by 1,400 work release hours during the month of June.
July 2021
REQUEST
RECEIVED THIS
MONTH
REQUEST
RESOLVED THIS
MONTH
REQUEST IN
PROCESS
READY311 WORK ORDERS ONLY 25 22 3
REQUEST ROLLOVER FROM
PREVIOUS MONTHS 2
TOTAL WORK ORDERS TO BE
COMPLETED 5
READY311 MONTHLY STATS
CITY OF GRAND TERRACE
Page | 47
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City of Grand Terrace Public Works Department
Potholes
The table below shows the potholes reported via Ready311 for the month of July. It takes
on average 39 days to have a pothole repaired. Factors that contribute to delays are
staffing issues, size of potholes, and readily available supplies dependent on the size of the
pothole.
# Open Date Repair Date # Days Location
34324 7/23/2021 Closed 19 11925 Arliss Drive
Park Shelter Reservations and Community Room Reservations
Park shelter reservations have resumed, and residents must follow all of San Bernardino
County Covid-19 related guidelines. Community Room reservations are still affected by
COVID-19.
Page | 48
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City of Grand Terrace Public Works Department
Park Maintenance
Park Grass mowed
Full-service
planter
maintenance
Gopher
service
Restroom
service (a.m.)
Trash
receptacle
service
Richard Rollins Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull
weeds) Daily M-Fr, S*
Griffin Park ---
Location Grass mowed Full-service planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip Weekly ---
Oriole slope --- Once
Orange Grove Parkway --- Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
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City of Grand Terrace Public Works Department
Waste Management Services
Burrtec Waste Industries
SERVICE ADDRESS DATE OF
CALL
DATE COMPLETED DESCRIPTION SERVICE NOTES
22254 Kentfield St 06/21/2021 06/11/2021 MISS RTE#3071-TRASH THE OTHER DIDN’T GET SCV-PER
CUSTOMER THIS HAPPEN OFTEN
22408 De Soto St 06/14/2021 06/15/2021 MISS MISSED ON FRIDAY TRASH BBL – AND NEIGHBORS
TOO – BLLS LOCATED AT THE ALLEY
22575 Barton Rd 06/16/2021 06/16/2021 MISS REMINDER: GATE OPEN 8AM TO 5PM
22614 Arliss Dr 06/17/2021 06/17/2021 MISS FROM ARLISS TO EATON *GW MISSED THOSE
STREETS WED
12270 Rosedale Ave 06/21/2021 06/21/2021 MISS MISSED ON GW BBLS PER CUSTOMER THIS
HAPPENS OFTEN – GO BACK TO SERVICE
22172 Barton Rd 06/22/2021 06/22/2021 MISS MISSED TRASH BIN -SVC ACCUMULATED TRASH –
STATES HAS NOT BEEN GETTING SERVICE
22614 Arliss Dr 06/24/2021 06/24/2021 MISS MISSED GW BBL YESTERDAY (WEDNESDAY) WHOLE
ST ARLISS AND UP EATON
11911 Pacal Ave 06/28/2021 06/28/2021 MISS FRIDAY TRASH MISSED. PULL OUT SVC.
118000 Della Ln 06/28/2021 06/29/2021 MISS MISSED BOTH TRASH BBL – WHOLE STREET MISSED
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Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Contracts:
Public Works Services for FY 2021-22:
Contractor Name Service Contract Amount Remaining Balance as of
July 31, 2021
Clean Street Street Sweeping Services $54,508.00 $49,966.00
City of Colton
Cooperative Agreement
with Grand Terrace
Traffic Signal
Maintenance for signal on
Litton Avenue
N/A N/A
EZ Sunnyday
Landscape Landscape Maintenance $47,830.00 $43,260.00
Gopher Patrol Gopher Abatement
Services $7,877.00* $92.00*
Hardy and Harper, Inc. Street Maintenance
Services $15,000.00 $15,000.00
Interwest Consulting
Group
Building Official/Building
& Safety and Public
Works Inspection
Services
$117,000.00 $25,902.50
Interwest Consulting
Group, TKE
Engineering, Willdan
Group
On-Call Engineering
Services $149,050.00 $149,050.00
Interwest Consulting
Group
Interim Public Works
Services $1,570.00 $1,570.00
Jonescape, Inc. On-Call Asphalt Pothole
Repair $30,000.00 $17,210.00
Lynn Merrill NPDES Services $10,000.00 $9,370.02
Lynn Merrill HSIP Cycle 9 $32,415.00 $11,151.87
Mike Roquet
Construction, Inc.
On-Call Asphalt Pothole
Repair $15,000.00 $9,500.00
Moran Janitorial
Services
Janitorial Services for City
Hall and City Parks $25,020.00 $22,935.00
Otis Elevator Elevator Maintenance $5,542.21 $5,542.21
San Bernardino County
Dept of Public Works –
Flood Control
Flood Control Facilities $22,770.00** $0**
San Bernardino County
Fire Dept – Hazardous
Material
Household Hazardous
Waste (HHW) Services $19,165.12 $14,373.84
San Bernardino County-
Land Use Services
Fire and Weed Hazard
Abatement Services $6,323.00 $6,323.00
St. Francis Electric,
LLC.
Traffic Signal
Maintenance Services $20,000.00 $18,601.75
Page | 51
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Contractor Name Service Contract Amount Remaining Balance as of
July 31, 2021
County of Riverside -
TLMA Administration
Main Street Traffic Signal
Maintenance Services $2,300.00 $2,300.00
West Coast Arborist 5-Year Tree Maintenance
Program
$19,000.00
($192,802.00;
5-yr term contract)
$19,000.00
Willdan
Engineering Services
(incl. Landscape and
Lighting Assessment
District)
$7,000.00
(paid with Dev.
fees)
N/A (Developer Fee and
LLMD Assess.)
TOTAL PUBLIC WORKS
CONTRACT VALUE
FOR FY 2021-22:
$646,314.33 $421,148.19
Balance
*Contract extension pending; Per Public Works Director, Eric Weck.
** Pending FY 21-22 annual contract from County of San Bernardino – Flood Control.
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Sheriff’s Contract
•Law Enforcement Services
Page | 53
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San Bernardino County
Sheriff’s Department
Services June 2021 July 2021
Officer Contact and Calls 1,182 1,294
Monthly Citation Data June 2021 July 2021
Stops 241 25
Citations Issued 71 75
Calls to Dispatch June 2021 July 2021
Emergency 2 2
Priority 1 136 142
Priority 2 48 57
Priority 3 138 171
Priority 4 65 92
Totals 389 464
vankagans@gmail.com
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
2 2
136 142
48 57
138
171
65
92
0
50
100
150
200
250
300
350
400
450
500
Jun-21 Jul-21
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
Page | 54
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Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
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AGENDA REPORT
MEETING DATE: September 28, 2021 Council Item
TITLE: Community Benefit Fund Grant Award to the Foundation of
Grand Terrace Youth Committee in the Amount of $1,000 to
$2,000
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Approve the Community Benefit Fund grant application from
the Foundation of Grand Terrace Youth Committee in the
amount of $1,000 to $2,000 to support the Drive Thru GT
Community Trunk or Treat
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of
revenue receipts and expenditure disbursements against approved budget
appropriations; and
• Goal #4 – Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
In past fiscal years, the City Council has approved the use of funds for the
establishment of the Community Benefits Fund Grant Program. The purpose of the
Community Benefits Fund Grant Program is to provide funding for local youth programs,
community events, community fee waivers, and be used as an economic development
tool for small business development in the City. Each year, part of these funds has been
designated for the City’s Annual Light Up Grand Terrace event.
For Fiscal Year 2021-22, the City Council has approved the use of $20,000 toward
community benefit funded programs and activities.
Various youth and senior program activities have benefited from the Community
Benefits Fund including the Foundation of Grand Terrace, the REC Center, several
youth sports leagues, and the Friends of the Grand Terrace Library.
Attachment A provides a summary of awarded grants by fiscal year and the recipients of
said grants awarded in each fiscal year.
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DISCUSSION:
I. Application received from the Foundation of GT Youth Committee (Foundation)
The Foundation’s mission is to provide youth community inclusive events and to build a
healthy community for our youth.
Below summarizes the current application submitted by the Foundation:
Project Title: Drive thru GT Community Trunk or Treat
Project Activity: It is a one-day event on Saturday, October 30,
2021, for the entire community to be held at the
Richard Rollins Park parking lot.
Public Purpose: Our community needs an event to bring people
together in a safe way. Due to COVID
restrictions, we have not had a community event.
Our youth especially need this. We want to
organize a safe, fun event that all youth and
families can enjoy in our community.
Amount Requested: Between $1,000 and $2,000
Utilization of Funds: Funds would be utilized to pay for the candy and
treats to hand out to the youth and families and
to offset insurance indemnity costs.
Total requested: Between $1,000 and $2,000.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Community Benefit Fund grant application in the amount of not to
exceed $2,000 to the Foundation of Grand Terrace Youth Committee to sponsor
the Drive thru GT Trunk or Treat to be held on Saturday, October 30, 2021.
Upon City Council approval, the applicant will comply with the following, if they have not
already done so:
1. Issue the City of Grand Terrace an invoice for the grant amount;
2. Ensure that the City is mentioned/included as a sponsor in any material
advertising the activity or event;
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3. Complete a W-9 form for reporting purposes; and
4. Submit receipts within 30 days of the event/activity showing that the funds
provided were used for their original intent.
Attached is the application received from the Foundation of Grand Terrace Youth
Committee.
FISCAL IMPACT:
Funds in the amount of $20,000.00 have been approved for the program and
established in the Community Benefits Fund (Fund 61). If approved, the table below will
show the balances of each category remaining in the fund:
FY2021-22 Community Benefits Fund
Fund
No.
Acct.
No.
Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
Nov-
2020
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Youth/School
Programs $10,000 $0 $10,000 ($2,000) $8,000
TOTAL $10,000 $0 $10,000 ($2,000) $8,000
ATTACHMENTS:
• CBF Award History as of September 20, 2021 (PDF)
• CBF - 2021-09-09 - The Foundation of GT Youth Committee (PDF)
APPROVALS:
Terry Shea Completed 09/21/2021 10:15 AM
City Attorney Completed 09/22/2021 10:23 AM
City Manager Completed 09/23/2021 11:30 AM
City Council Pending 09/28/2021 6:00 PM
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Title 2015-16 2016-17 2017-18 2018-19 2019-20 TOTAL 2021-22 TOTAL
TO DATE
Proposed
in
Sep-2021 REVISED
YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball $1,136 $0 $0 $1,450 $0 $2,586 $0 $2,586
Grand Terrace High School Football Boosters $0 $0 $0 $2,000 $2,000 $4,000 $0 $4,000
Grand Terrace High School Legacy Regiment Boosters $0 $0 $0 $2,000 $0 $2,000 $0 $2,000
Grand Terrace High School Boys Basketball $0 $0 $0 $0 $2,000 $2,000 $0 $2,000
Grand Terrace High School Titan Wrestling Team $0 $0 $0 $0 $1,997 $1,997 $0 $1,997
Grand Terrace Little League $2,000 $0 $2,000 $0 $0 $4,000 $0 $4,000
Grand Terrace Youth Football & Cheer $0 $4,000 $2,000 $0 $0 $6,000 $0 $6,000
Terrace View Elementary PTA $1,000 $671 $1,517 $700 $0 $3,888 $1,805 $5,693
$4,136 $4,671 $5,517 $6,150 $5,997 $26,471 $1,805 $28,276
NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society $0 $0 $2,000 $0 $0 $2,000 $0 $2,000
Drug Alternative Program $0 $2,000 $0 $0 $0 $2,000 $0 $2,000
Foundation of Grand Terrace $2,350 $2,000 $1,830 $0 $0 $6,180 $2,000 $8,180
Friends of Grand Terrace Library $3,750 $2,000 $2,000 $4,000 $0 $11,750 $0 $11,750
Grand Terrace Lions Club $0 $620 $0 $0 $0 $620 $0 $620
Sheriff’s Central Station Explorer Program $0 $0 $0 $2,000 $0 $2,000 $0 $2,000
The REC Center $2,187 $310 $0 $3,100 $0 $5,597 $0 $5,597
Family Service Association $0 $0 $0 $0 $2,000 $2,000 $0 $2,000
$8,287 $6,930 $5,830 $9,100 $2,000 $32,147 $2,000 $34,147
TOTAL $12,423 $11,601 $11,347 $15,250 $7,997 $58,618 $3,805 $62,423
City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of June 30, 2021 and Proposed Applications for September 2021
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AGENDA REPORT
MEETING DATE: September 28, 2021 Council Item
TITLE: Community Benefit Fund Grant Award to the Terrace View
Elementary PTA in the Amount of $1,805.16
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Approve the Community Benefit Fund grant application from
the Terrace View Elementary PTA in the amount of
$1,805.16 for the Red Ribbon Week-Drug Awareness
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of
revenue receipts and expenditure disbursements against approved budget
appropriations; and
• Goal #4 – Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
In past fiscal years, the City Council has approved the use of funds for the
establishment of the Community Benefits Fund Grant Program. The purpose of the
Community Benefits Fund Grant Program is to provide funding for local youth programs,
community events, community fee waivers, and be used as an economic development
tool for small business development in the City. Each year, part of these funds has been
designated for the City’s annual Light Up Grand Terrace event.
For Fiscal Year 2021-22, the City Council has approved the use of $20,000 toward
community benefit funded programs and activities.
Various youth and senior program activities have benefited from the Community
Benefits Fund including the Foundation of Grand Terrace, the REC Center, several
youth sports leagues, and the Friends of the Grand Terrace Library.
Attachment A provides a summary of awarded grants by fiscal year and the recipients of
said grants awarded in each fiscal year.
DISCUSSION:
C.6
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I. Application received from the Terrace View Elementary PTA
The PTA volunteers work with the school to provide enrichment and learning
opportunities for the students.
Below summarizes the current application submitted by Terrace View Elementary PTA:
Project Title: Red Ribbon Week-Drug Awareness
Project Activity: The PTA volunteers are working to coordinate a
weeklong educational, enriching event to bring
awareness to the dangers and ill effects of drug,
alcohol, and substance abuse. The emphasis
will be to develop healthy minds and body by
engaging in healthy activities. It will take place
the week of October 25-29, 2021.
Public Purpose: The weeklong event impacts the youth living in
our Grand Terrace community. By creating this
opportunity, our youth will understand the
importance of making good choices and will
learn that drugs are bad. Our goal and hope is
our students will share what they learn with
family and friends in our community.
Amount Requested: $1,805.16
Utilization of Funds: Funds would be utilized to pay for the following:
1. For supplies as listed on the attachment;
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Community Benefit Fund grant application in the amount of
$1,805.16 to the Terrace View Elementary PTA for the Red Ribbon Week-Drug
Awareness to be held at Terrace View Elementary School for the week of
October 25-29, 2021.
Upon City Council approval, the applicant will comply with the following, if they have not
already done so:
1. Issue the City of Grand Terrace an invoice for the grant amount;
2. Ensure that the City is mentioned/included as a sponsor in any material
advertising the activity or event;
3. Complete a W-9 form for reporting purposes; and
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4. Submit receipts within 30 days of the event/activity showing that the funds
provided were used for their original intent.
Attached is the application received from the Terrace View Elementary PTA.
FISCAL IMPACT:
Funds in the amount of $20,000.00 have been approved for the program and
established in the Community Benefits Fund (Fund 61). If approved, the table below will
show the balances of each category remaining in the fund:
FY2021-22 Community Benefits Fund
Fund
No.
Acct.
No.
Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
Sep-
2021
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Youth/School
Programs $10,000 $0 $10,000 ($1,805) $8,195
TOTAL $10,000 $0 $10,000 ($1,805) $8,195
ATTACHMENTS:
• CBF Award History as of September 20, 2021 (PDF)
• CBF - 2021-14-09 - PTA Red Ribbon Week (PDF)
APPROVALS:
Terry Shea Completed 09/21/2021 10:22 AM
City Attorney Completed 09/21/2021 8:08 PM
City Manager Completed 09/23/2021 11:31 AM
City Council Pending 09/28/2021 6:00 PM
C.6
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Title 2015-16 2016-17 2017-18 2018-19 2019-20 TOTAL 2021-22 TOTAL
TO DATE
Proposed
in
Sep-2021 REVISED
YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball $1,136 $0 $0 $1,450 $0 $2,586 $0 $2,586
Grand Terrace High School Football Boosters $0 $0 $0 $2,000 $2,000 $4,000 $0 $4,000
Grand Terrace High School Legacy Regiment Boosters $0 $0 $0 $2,000 $0 $2,000 $0 $2,000
Grand Terrace High School Boys Basketball $0 $0 $0 $0 $2,000 $2,000 $0 $2,000
Grand Terrace High School Titan Wrestling Team $0 $0 $0 $0 $1,997 $1,997 $0 $1,997
Grand Terrace Little League $2,000 $0 $2,000 $0 $0 $4,000 $0 $4,000
Grand Terrace Youth Football & Cheer $0 $4,000 $2,000 $0 $0 $6,000 $0 $6,000
Terrace View Elementary PTA $1,000 $671 $1,517 $700 $0 $3,888 $1,805 $5,693
$4,136 $4,671 $5,517 $6,150 $5,997 $26,471 $1,805 $28,276
NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society $0 $0 $2,000 $0 $0 $2,000 $0 $2,000
Drug Alternative Program $0 $2,000 $0 $0 $0 $2,000 $0 $2,000
Foundation of Grand Terrace $2,350 $2,000 $1,830 $0 $0 $6,180 $2,000 $8,180
Friends of Grand Terrace Library $3,750 $2,000 $2,000 $4,000 $0 $11,750 $0 $11,750
Grand Terrace Lions Club $0 $620 $0 $0 $0 $620 $0 $620
Sheriff’s Central Station Explorer Program $0 $0 $0 $2,000 $0 $2,000 $0 $2,000
The REC Center $2,187 $310 $0 $3,100 $0 $5,597 $0 $5,597
Family Service Association $0 $0 $0 $0 $2,000 $2,000 $0 $2,000
$8,287 $6,930 $5,830 $9,100 $2,000 $32,147 $2,000 $34,147
TOTAL $12,423 $11,601 $11,347 $15,250 $7,997 $58,618 $3,805 $62,423
City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of June 30, 2021 and Proposed Applications for September 2021
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AGENDA REPORT
MEETING DATE: September 28, 2021 Council Item
TITLE: Approve a 2Nd Amendment to the Agreement with West
Coast Arborists, Inc. to Extend the Contract Expiration to
June 30, 2022, Amend the Original Scope of Services to
Require Completion Thereof by June 30 2022, Add
Additional On-Call Services, and Increase Total
Compensation by $31,311 (Total: $239,113)
PRESENTED BY: Eric Weck, Public Works Director/City Engineer
RECOMMENDATION: 1. Approve a 2nd Amendment to the Agreement with
West Coast Arborists, Inc. to Extend the Contract Expiration
to June 30, 2022, Amend the Original Scope of Services to
Require Completion Thereof by June 30, 2022, Add
Additional On-Call Services, and Increase Total
Compensation by $31,311 (Total: $239,113)
2. Authorize City Manager to execute the 2nd
Amendment subject to the City Attorney’s approval as to
form
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical
improvements to infrastructure.
BACKGROUND:
On October, 2016 the City of Grand Terrace awarded the Citywide Street Tree
Maintenance contract to West Coast Arborists (WCA) in the amount of $192,802.00.
On September 12, 2017 the contract was amended to accommodate for tree planting
services which increased the contract by $15,000.00 for a total of $207,802.00, over a
five year contract term, which expires in October 2021.
Staff recently reviewed the current contract scope with West Coast Arborists (WCA) and
found that there will be a shortfall in the available funds to carry the project through its
contract term of October 2021. There is $25,343 left on the purchase order with WCA.
Based upon this, Staff recommends extending the contract until June 30, 2022,
amending the Scope of Services to require that the original scope of services be
completed by June 30, 2022, add additional on-call tree pruning services (not to exceed
$8,000), and to increase the total compensation by $31,311 to complete the original
Scope of Services and to pay for on-call tree pruning services. The new contract total
compensation will be $239,113 ($207,802 + $31,311).
G.7
Packet Pg. 116
DISCUSSION:
Public works staff reviewed the original contract scope and also reviewed WCA’s
progress on completing tree trimming services over the five-year contract term. The
current contract with WCA ends in October 2021. Staff asked for and was provided an
accounting of the trees that were trimmed per the contract. Work items included tree
trimming, stump and tree removals etc.
Secondly, staff also found out that the original contract with WCA did not accurately
account for all of the city street trees that it should have, which resulted in a bid that did
not capture all of the costs for the contract. Staff will follow up with another council
report to address this at a future council meeting.
Over the past five years WCA’s services were meant to be focused on specific areas
around the City, and the intent was to have the City street trees trimmed at least once
during the five-year contract. The City was divided up into five areas, and each year
WCA focused on one area to trim and service the City’s street trees. Recently however,
Public Works staff found that during the past five-year contract term, WCA was regularly
reassigned to other areas within the City to perform services outside of the five year
trimming schedule and perform emergency tree services, and ‘on call’ service requests
for the City, not originally in the contract scope.
The direct result of this is that additional mobilization costs, and inefficiencies burdened
WCA that were not planned or anticipated in their original bid.
In August 2021, staff met with WCA to determine the remaining work left to fully
complete the scope in the original contract. To complete the remaining work left, an
additional $23,311 will be needed. Staff also recommends that an additional $8,000 is
added to account for ‘as needed/on call service requests’ from residents that the Public
Works Department receives on a weekly basis that falls outside of the remaining scope
of work. This means that $56,654 (Remaining balance of contract [$25,343] + Additional
Amount [$23,311] + On-Call Amount [$8,000]) needs to be spent to complete both the
original scope of services and the on-call services being added to the original
agreement. Since there is still $25,343 remaining on the contract, Staff therefore
recommends that the current WCA contract be amended to increase the total
compensation by $31,311 ($56,654 - $25,343).
Further, in order to allow enough time to complete the original scope of services and
added on-call services, staff recommends extending the contract expiration date to June
30, 2022, provided that the original scope of services be amended to require that it be
completed by June 30, 2022.
Please note that WCA’s proposal of $48,654 (excluding the $8,000 for on-call services)
is based on 2016 unit costs and not 2021 unit costs. WCA confirmed with the City that
2016 unit costs will be used and city staff will review and confirm this when it is invoiced
by WCA. Additionally ,the on-call services will also utilize the 2016 rates.
G.7
Packet Pg. 117
FISCAL IMPACT:
There is currently $25,343 left on the purchase order for WCA. Staff proposes a
contract amendment to allow for an additional $31,311 which equates to $56,654 to
complete the current project scope. This amount includes $8,000 for service call outs to
trim trees that have not been trimmed over the past 5 years. Staff also proposes
transferring $31,311 from fire station and Greens Group property sale proceeds to
General Fund Account # 10-195-245-020-000. Totally, $31,311 will be transferred to
the General Fund, Maintenance of Citywide Trees account.
Fund Program Account Balance
Property
Sale
Proceeds
$31,311
General
Fund (10)
Maintenance of
Citywide Trees
10-195-245-020-000 $25,343
Total to be used for Tree Maintenance FY 2021-22 $56,654
Remaining Account Balance $0
ATTACHMENTS:
• West Coast Arborists - Contract (PDF)
• West Coast Arborists - Amendment 1 (PDF)
• Amendment 2 to WCA Agreement 2021 (DOCX)
APPROVALS:
Eric Weck Completed 09/21/2021 3:40 PM
City Attorney Completed 09/23/2021 9:50 AM
Finance Completed 09/23/2021 11:21 AM
City Manager Completed 09/23/2021 11:31 AM
City Council Pending 09/28/2021 6:00 PM
G.7
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01247.0006/739423.2 NDP
AMENDMENT NO. 2
TO THE CONTRACT AGREEMENT
BY AND BETWEEN THE CITY OF GRAND TERRACE AND
WEST COAST ARBORISTS, INC.
This AMENDMENT NO. 2 TO THE CONTRACT AGREEMENT BY AND
BETWEEN THE CITY OF GRAND TERRACE AND WEST COAST ARBORISTS, INC.
(“Amendment No. 2”) by and between the CITY OF GRAND TERRACE (“City”) and WEST
COAST ARBORISTS, INC. (“Contractor”) is effective as of the ______ day of _____, 2021.
RECITALS
A. The City entered into that certain Contract Agreement By And Between the City
Of Grand Terrace And West Coast Arborists for tree maintenance services as described more
particularly therein, dated October 25, 2016 (“Agreement”).
B. Total compensation to the Contractor for tree maintenance services rendered
pursuant to the Agreement is $192,802.00 and the term of the Agreement is five years from the
date thereof.
C. The Agreement was amended on September 12, 2017, in order to add certain tree
planting services, as described further therein, and to increase the Agreement’s total
compensation by $15,000 (total: $207,802) (“Amendment No. 1”).
D. For the purposes of this Amendment No. 2, the Agreement and Amendment No. 1
shall hereafter be collectively referred to as the “Agreement.”
E. As of the date of this Amendment No. 2, the Agreement has $25,343 left unspent.
F. Certain services under the Agreement have not been completed and the remaining
unspent amount on the Agreement is not enough to complete the original Scope of Services;
therefore, the total compensation of the Agreement must be increased by $23,311 in order to
complete the original Scope of Services under the Agreement.
G. The parties further desire to amend the Scope of Services of the Agreement to add
on-call tree maintenance services, as described further in Exhibit “A” of this Amendment No. 2,
at a total cost not to exceed $8,000.
H. Based upon the foregoing the total compensation must therefore be increased by
$31,311 (including the additional on-call services of $8,000).
I. In order to complete the tree maintenance services, the term of the Agreement
must be extended to June 30, 2022.
J. The parties desire that the original services required to be completed pursuant to
the Agreement must be completed by June 30, 2022.
G.7.c
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01247.0006/739423.2 NDP
K. The parties now therefore desire to increase Contractor’s total compensation
under the Agreement by $31,311 for a total of $239,113 to provide sufficient funds to complete
the original Scope of Services and to carry out as-needed tree pruning services; to add as-needed
tree pruning services; to require that the original Scope of Services be completed by June 30,
2022; and to extend the term of the Agreement to June 30, 2022.
TERMS
1. Amendments to Agreement. The Agreement is amended as provided as follows:
1.1 The Scope of Services as provided in Section 1 of the Agreement,
including all documents referenced therein shall be completed by June 30, 2022.
1.2 Section 1.1 (Additional On-Call Services) is hereby added to the
Agreement as provided in Exhibit “A” of this Amendment No. 2 (“On-Call Services”).
1.3 Section 2. (Term) is hereby modified in its entirety as follows:
“This Agreement shall be effective on the date first written above
and the Agreement shall remain in effect through June 30, 2022, or
until terminated as provided herein.”
1.3 Section 3. (Compensation/Payment) is hereby modified in its entirety as
follows:
“Contractor shall perform the Services under this Agreement for
the total sum not to exceed $239,113.00. Payment shall be made in
accordance with City’s usual accounting procedures upon receipt
and approval of an itemized invoice setting for the services
performed. The invoices shall be delivered to City at the address
set forth in Section 4, hereof.”
2. Continuing Effect of Agreement. Except as amended by this Amendment No. 2,
all provisions of the Agreement, as amended by Amendment No. 2, shall remain unchanged and
in full force and effect. From and after the date of this Amendment, whenever the term
“Agreement” appears in the Agreement, it shall mean the Agreement, as amended by
Amendment No. 2.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Contractor each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and
binding obligation.
Contractor represents and warrants to City that, as of the date of this Amendment No. 2,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
G.7.c
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01247.0006/739423.2 NDP
under the Agreement.
City represents and warrants to Contractor that, as of the date of this Amendment No. 2,
Contractor is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 2.
5. Authority. The persons executing this Amendment No. 2 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this
Amendment No. 2, such party is formally bound to the provisions of the Agreement, as amended
and (iv) the entering into this Amendment No. 2 does not violate any provision of any other
agreement to which said party is bound.
[SIGNATURES ON THE FOLLOWING PAGE]
G.7.c
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01247.0006/739423.2 NDP
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 on
the date and year first-above written.
CITY:
CITY OF GRAND TERRACE,
a municipal corporation
___________________________
G. Michael Milhiser, Interim City Manager
ATTEST:
___________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_______________________
Adrian R. Guerra, City Attorney
CONTRACTOR:
West Coast Arborists, Inc.
By:
Name:
Title:
By:
Name:
Title:
Address: 2200 E. Via Burton Street
Anaheim, CA 92806
NOTE: CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED
BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY.
G.7.c
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01247.0006/739423.2 NDP
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2021 before me, ________________, personally appeared ________________,
proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_________________________
________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
______________________________________
______________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED
ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
G.7.c
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01247.0006/739423.2 NDP
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2021 before me, ________________, personally appeared ________________,
proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_________________________
________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
______________________________________
______________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED
ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
G.7.c
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01247.0006/739423.2 NDP
Exhibit “A”
Additional Scope of Services
Section 1.1 Additional On-Call Services
a) At the request of the Contract Administrator, Contractor shall provide on-call tree
pruning services to the City.
b) The Contractor will provide the On-Call Services which will be readily available
when needed for the fixed rates set forth in Section 1.1(h)(iv). However, before
any work is performed, the Contractor must provide a specific written Task
Proposal for any requested On-Call Services and get written approval of the terms
of the Task Proposal from the City, as such process is more fully described in the
Work Request Procedure below in Section 1.1(c). Unless specifically defined,
each category or type of work listed in Section 1.1(h)(iv) shall be construed
broadly to include all services customarily described under such category or type.
c) Work Request Procedure. Contractor must perform all On-Call Services in
compliance with the following requirements:
i. Each task to be performed shall be set forth in a written request
(“Request”) produced by the Contract Administrator with a description of
the work to be performed, and the time desired for completion. All tasks
shall be carried out in conformity with all provisions of the Agreement.
ii. Within 24 hours of receipt of the Request, the Contractor shall prepare and
submit to the Contract Administrator a “Task Proposal” that includes the
following components:
(1) a written description of the requested task (“Task Description”)
including all components and subtasks, and including any
clarifications of the descriptions provided in the Request;
(2) the costs to perform the task (“Task Budget”);
(3) an explanation of how the cost was determined; and
(4) a schedule for completion of the task (“Task Completion
Schedule”), including a final completion date (“Task Completion
Date”).
iii. Contract Administrator shall approve, modify, or reject the Task Proposal
in writing, and issue a Notice to Proceed when a written agreement has
been reached on the Task Proposal.
iv. The task shall be performed at a cost not to exceed the Task Budget.
v. Contractor shall complete the task and deliver all deliverables, as
G.7.c
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01247.0006/739423.2 NDP
applicable, to Contract Administrator by the Task Completion Date.
d) Contractor acknowledges that City has no obligation to request On-Call Services
from Contractor under the Agreement.
e) In addition to any requirements in the Agreement, during performance of the On-
Call Services, Contractor will keep the City appraised of the status of
performance by delivering the following status reports:
i. Periodic progress reports and/or other status reports as specified in each
Task Proposal or otherwise as requested by the Contract Administrator on
a task-by-task basis.
f) As part of the On-Call Services, Contractor will prepare and deliver the following
tangible work products to the City:
i. Work products and timelines based on agreed upon scope of work for
assigned projects.
g) All On-Call Services are subject to review and acceptance by the City, and must
be revised by the Contractor without additional charge to the City until found
satisfactory and accepted by City.
h) Compensation for On-Call Services under this Section 1.1.
i. Consultant shall perform the On-Call Services at the rates listed in Section
1.1(h)(iv). The rates provided in Section 1.1(h)(iv) may not be escalated
during the term of the Agreement. Consultant shall be compensated based
upon the time and rates of the personnel performing the tasks and
itemizing materials and equipment utilized and the costs thereof, which
shall conform to the requirements provided in Section 1.1.
ii. The City will compensate Contractor for the On-Call Services performed
upon submission of a valid invoice. Each invoice is to include:
(1) Line items for all personnel describing the work performed, the
number of hours worked, and the hourly rate.
(2) Line items for all materials and equipment properly charged to the
On-Call Services.
(3) Line items for all other approved reimbursable expenses claimed,
with supporting documentation.
(4) Line items for all approved subcontractor labor, supplies,
equipment, materials, and travel properly charged to the On-Call
Services.
G.7.c
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01247.0006/739423.2 NDP
iii. The total compensation for the On-Call Services shall not exceed
$8,000.00 during the term of the Agreement.
iv. On-Call Services Rates
Item No. Description Unit Unit Price
1 Remove trees Tree $394.00
2 Priority 1 Prune: Removal of broken or hanging
limbs, hazardous deadwood; and dead, dying or
diseased limbs or leaders greater than four (4)
inches in diameter.
Tree $294.00
3 Priority 2 Prune: Removal of dead, diseased or
weakened branches between two (2) and four (4)
inches in diameter and are potential safety hazards.
Tree $94.00
4 Large Tree Routine Prune: Routine horticultural
pruning to correct structural problems or growth
patterns, which would eventually obstruct traffic or
interfere with utility wires or buildings Trees in this
category are large enough to require bucket truck
access or manual climbing
Tree $64.00
5 Small Tree Routine Prune: Routine horticultural
pruning to correct structural problems or growth
patterns, which would eventually obstruct traffic or
interfere with utility wires or buildings. These trees
are small growing, mature trees that can be
evaluated and pruned from the ground.
Tree $64.00
6 Training Prune: Young, large-growing trees that are
still small must be pruned to correct or eliminate
weak, interfering or objectionable branches in order
to minimize future maintenance requirements.
These trees, up to 20 feet in height, can be worked
with a pole-pruner or by a person standing on the
ground.
Tree $44.00
7 Stump Grind/Removal: A stump that should be
stump ground below grade level and/or removed.
Stump $144.00
G.7.c
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