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11/09/2021CITY OF GRAND TERRACE CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT AGENCY AND HOUSING AUTHORITY AGENDA ● NOVEMBER 9, 2021 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 PUBLIC ADVISORY: THE COUNCIL CHAMBER IS NOW OPEN TO THE PUBLIC!! Beginning June 15, 2020, the City of Grand Terrace reopened its public meetings. Therefore, the regular meeting of the City Council for November 9, 2021, is now open to the public. Please be advised that face masks are required, social distancing will be practiced, and occupancy limits will be enforced. Please note that Pursuant to Assembly Bill 361, due to COVID-19, the City of Grand Terrace is authorized to make public meetings accessible electronically for members of the public wishing to address the City Council. The regular meeting of the City Council for November 9, 2021, will be conducted in-person, telephonically through Zoom and broadcast live on the City’s website. COMMENTS FROM THE PUBLIC The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time. If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak: *67 1-669-900-9128 Enter Meeting ID: 841 7804 6039 Password: 629872 The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace- ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at (909) 824-6621 x230 by 5:00 p.m. If you wish to have your comments read to the City Council during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words). Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace- ca.gov. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov. Agenda Grand Terrace City Council, Successor Agency and Housing Authority November 9, 2021 City of Grand Terrace Page 2 AMERICANS WITH DISABILITIES ACT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible. CALL TO ORDER Convene City Council, City Council as the Successor Agency to the Community Redevelopment Agency and Housing Authority. Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe    Mayor Pro Tem Bill Hussey    Council Member Sylvia Robles    Council Member Doug Wilson    Council Member Jeff Allen    A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA B. SPECIAL PRESENTATIONS C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Special Meeting – 10/25/2021 DEPARTMENT: CITY CLERK Agenda Grand Terrace City Council, Successor Agency and Housing Authority November 9, 2021 City of Grand Terrace Page 3 3. Approval of Minutes – Regular Meeting – 10/26/2021 DEPARTMENT: CITY CLERK 4. September 9, 2021 Parks & Recreation Advisory Committee Meeting Minutes, Planning Commission and Historical & Cultural Committee Minute Update RECOMMENDATION: Receive and file. DEPARTMENT: CITY CLERK 5. Cancellation of the City Council Meeting Scheduled for November 23, 2021 RECOMMENDATION: Adopt a Resolution Cancelling the City Council Meeting Scheduled for November 23, 2021. DEPARTMENT: CITY CLERK 6. Second Reading and Adoption of an Ordinance Regarding Food and Organic Waste Disposal, Recycling and Solid Waste Collection in Accordance with Senate Bill 1383 RECOMMENDATION: Direct the City Attorney to read the title for second reading, waive further reading of, and adopt AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADDING CHAPTER 8.54 TO TITLE 8 (“HEALTH AND SAFETY”) OF THE GRAND TERRACE MUNICIPAL CODE, ENTITLED “SPECIFIC REGULATIONS FOR ORGANIC WASTE DISPOSAL REDUCTION, RECYCLING AND SOLID WASTE COLLECTION,” TO ENACT REGULATIONS IN COMPLIANCE WITH SENATE BILL (SB) 1383 FOR THE IMPLEMENTATION OF FOOD AND ORGANICS RECYCLING AND RELATED SOLID WASTE AND RECYCLING PROCESSING AND REPORTING; ADOPTION OF AN EXEMPTION FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT DEPARTMENT: PUBLIC WORKS 7. Re-Authorize and Extend Remote Teleconference Meetings of the Legislative Bodies of the City of Grand Terrace, Successor Agency to the Grand Terrace Community Redevelopment Agency, and Grand Terrace Housing Authority for a 30-Day Period Pursuant to the Ralph M. Brown Act and Assembly Bill No. 361 RECOMMENDATION: Re-Affirm and Extend Resolution No. 2021-40, A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, THE BOARD OF THE SUCCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY, AND THE BOARD OF THE GRAND TERRACE HOUSING AUTHORITY RE- RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND RE-AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GRAND TERRACE, SUCCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY, AND GRAND TERRACE HOUSING Agenda Grand Terrace City Council, Successor Agency and Housing Authority November 9, 2021 City of Grand Terrace Page 4 AUTHORITY FOR A 30-DAY PERIOD PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361 DEPARTMENT: CITY CLERK 8. Request by "Grand Terrace Cars and Coffee Group" for a Waiver of City Fees Related to a Monthly Event for a Period of One Year RECOMMENDATION: Waive Land Use Application Fees in the amount of $1,164 for Grand Terrace Cars and Coffee Group Monthly Events DEPARTMENT: PLANNING & DEVELOPMENT SERVICES 9. Emergency Management Performance Grant (EMPG) FY2020 RECOMMENDATION: 1. Receive and file the San Bernardino County Fire (SB Fire) Emergency Management Performance Grant (EMPG) Project Approval Notification Letter. 2. Accept the EMPG award in the amount of $11,184. 3. Establish Fund #75 as the Emergency Management Performance Grant (EMPG) Fund. 4. Authorize the in-kind match of $11,184 from the City’s approved FY2021-22 operating budget as required by the EMPG grant. 5. Approve the revenue and expense appropriations in the amounts of $22,368 respectively for the EMPG grant activity. 6. Approve the FY20 Emergency Management Performance Grand (EMPG) Subrecipient Agreement. 7. Authorize the City Manager or his designee to execute the FY20 Emergency Management Performance Grand (EMPG) Subrecipient Agreement. DEPARTMENT: PLANNING & DEVELOPMENT SERVICES 10. Approve an Amended and Restated Agreement with Lynn Merrill and Associates RECOMMENDATION: 1. Approve an Amended and Restated Agreement with Lynn Merrill and Associates, Inc. to extend the Contract End Date from June 1, 2021 to June 1, 2023 at no additional cost 2. Authorize the Interim City Manager to execute the Amended and Restated Agreement subject to City Attorney approval as to form DEPARTMENT: PUBLIC WORKS 11. Consideration of a Community Benefit Agreement Between the City of Grand Terrace and Grand T-1, Inc. (Patrick O'Brien) RECOMMENDATION: 1. Approve the Community Benefit Agreement between the City of Grand Terrace and Grand T-1, Inc. (Patrick O’Brien) with authority to City Manager to make non- substantive revisions; and Agenda Grand Terrace City Council, Successor Agency and Housing Authority November 9, 2021 City of Grand Terrace Page 5 2. Authorize the Mayor to execute the final Agreement and related documents subject City Attorney approval as to form. DEPARTMENT: PLANNING & DEVELOPMENT SERVICES 12. Community Benefit Fund Grant Award to the Grand Terrace High School Boys Basketball Team in the Amount of $2,000. RECOMMENDATION: Approve the Community Benefit Fund Grant application in the amount of $2,000 to the Grand Terrace High School Boys Basketball Team for the Basketball Event to be Held on Saturday January 22, 2022. DEPARTMENT: FINANCE 13. Parks and Recreation Advisory Committee Appointment - Edward "Mike" Hogue RECOMMENDATION: Review Application Submitted by Edward "Mike" Hogue and Appoint him to fill an Unexpired Term on the Parks and Recreation Advisory Committee DEPARTMENT: CITY CLERK 14. Historical & Cultural Activities Committee Appointment - Christina Phelps RECOMMENDATION: That the Mayor Appoint, Subject to City Council Approval, to the Remaining Vacancy, the Applicant as an At-Large Historical & Cultural Activities Committee Member. DEPARTMENT: CITY CLERK D. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS - NONE Agenda Grand Terrace City Council, Successor Agency and Housing Authority November 9, 2021 City of Grand Terrace Page 6 G. NEW BUSINESS 15. American Rescue Plan Act Funding RECOMMENDATION: That the City Council Approve the Selected Projects, Strategy and Approach for the use of the American Rescue Plan Act funding. DEPARTMENT: FINANCE H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE I. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Doug Wilson Council Member Sylvia Robles Mayor Pro Tem Bill Hussey Mayor Darcy McNaboe J. CITY MANAGER COMMUNICATIONS K. CLOSED SESSION - NONE L. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, December 14, 2021, at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office and the request will be processed in accordance with Council Procedures. CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● OCTOBER 25, 2021 Community Room Special Meeting 9:00 AM 22795 Barton Road ● City Hall City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Special Meeting of the City Council for Tuesday, October 25, 2021, at 9:00 a.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Darcy McNaboe. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Bill Hussey Mayor Pro Tem Present Sylvia Robles Council Member Present Doug Wilson Council Member Present Jeff Allen Council Member Present G. Michael Milhiser Interim City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present A.PUBLIC COMMENT None. B.RECESS TO CLOSED SESSION Mayor McNaboe recessed the special meeting of the City Council at 9:01 a.m. CLOSED SESSION 1.PUBLIC EMPLOYEE APPOINTMENT, pursuant to Government Code Sections 54954.5(e) and 54957 Title:City Manager RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the special meeting of the City Council at 4:44 p.m. C.2 Packet Pg. 7 Mi n u t e s A c c e p t a n c e : M i n u t e s o f O c t 2 5 , 2 0 2 1 9 : 0 0 A M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council October 25, 2021 City of Grand Terrace Page 2 REPORT OUT OF CLOSED SESSION Mayor McNaboe announced that there was no reportable action. C.ADJOURN Mayor McNaboe adjourned the Special Meeting of the City Council at 4:45 p.m. The Next Regular City Council Meeting will be held on Tuesday, October 26, 2021, at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk C.2 Packet Pg. 8 Mi n u t e s A c c e p t a n c e : M i n u t e s o f O c t 2 5 , 2 0 2 1 9 : 0 0 A M ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● OCTOBER 26, 2021 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday, October 26, 2021, at 6:00 p.m. INVOCATION The Invocation was given by Paster Rex Arnold of Centerpoint Church. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Lieutenant Bryan Lane of the San Bernardino County Sheriff’s Department. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Bill Hussey Mayor Pro Tem Present Sylvia Robles Council Member Present Doug Wilson Council Member Present Jeff Allen Council Member Present G. Michael Milhiser Interim City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Steven Weiss Planning & Development Services Director Present Eric Weck Public Works Director/Senior Engineer Present Terry Shea Interim Finance Director Present A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA Debra Thomas, City Clerk announced that the Certificate of Commendation under Special Presentations and the 2021-2029 Draft Housing Element under New Business were being removed from the October 26, 2021, agenda. B. SPECIAL PRESENTATIONS Certificates of Recognition were presented to the below listed members of the Academy C.3 Packet Pg. 9 Mi n u t e s A c c e p t a n c e : M i n u t e s o f O c t 2 6 , 2 0 2 1 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council October 26, 2021 City of Grand Terrace Page 2 of Champions for their participation and placement in the USA National Artistic Roller- Skating Championship 2021 and the Artistic Skating World Championship 2021 in Asuncion, Paraguay: Evie Berg Chance Becker Kalei Becker Maddie Davis Hailey Landingham Marvie Serrano Lieutenant Bryan Lane of the San Bernardino County Sheriff’s Department gave a PowerPoint presentation to the City Council on California Office of Traffic Safety Grants. C. CONSENT CALENDAR PUBLIC COMMENT Johan Gallo, Grand Terrace resident expressed his appreciation of the City Council for its consideration and award of the Community Benefit Fund Grant request of the Grand Terrace Cars & Coffee Santa Claus Toy Drive Cruise for 2021. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Council Member SECONDER: Bill Hussey, Mayor Pro Tem AYES: McNaboe, Hussey, Robles, Wilson, Allen 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes – Special Meeting – 10/12/2021 APPROVE THE SPECIAL MEETING MINUTES OF OCTOBER 12, 2021 3. Approval of Minutes – Regular Meeting – 10/12/2021 APPROVE THE REGULAR MEETING MINUTES OF OCTOBER 12, 2021 4. City Department Monthly Activity Report - August 2021 RECEIVE AND FILE. 5. Approval of the September-2021 Check Register in the Amount of $415,062.92 APPROVE THE CHECK REGISTER NO. 09302021 IN THE AMOUNT OF $415,062.92 AS SUBMITTED, FOR THE PERIOD ENDING SEPTEMBER 30, 2021. 6. Treasurer's Report as of June 30, 2021 RECEIVE AND FILE THE TREASURER'S REPORT FOR THE PERIOD ENDING JUNE 30, 2021. 7. Citywide Street Tree Trimming Contract Update C.3 Packet Pg. 10 Mi n u t e s A c c e p t a n c e : M i n u t e s o f O c t 2 6 , 2 0 2 1 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council October 26, 2021 City of Grand Terrace Page 3 RECEIVE AND FILE 8. Approval of an Amendment No. 1 to the Agreement with Moran Janitorial to Increase the Number of Janitorial Service Days at City Hall and to Increase the Total Annual Compensation by $6,528.00 (Total $31,548.00) 1. APPROVE AN AMENDMENT NO. 1 TO THE AGREEMENT WITH MORAN JANITORIAL TO INCREASE THE NUMBER OF JANITORIAL SERVICE DAYS AT CITY HALL AND TO INCREASE THE TOTAL ANNUAL COMPENSATION BY $6,528.00 (TOTAL $31,548.00) 2. AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE THE AMENDMENT NO. 1 SUBJECT TO THE CITY ATTORNEY'S APPROVAL AS TO FORM 9. Community Benefit Fund Grant Award to the Grand Terrace Cars & Coffee Santa Claus Toy Drive Cruise in the Amount of $2,000.00 APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION IN THE AMOUNT OF $2,000 TO THE GRAND TERRACE CARS & COFFEE SANTA CLAUS TOY DRIVE CRUISE TO BE HELD ON FRIDAY DECEMBER 10, 2021. D. PUBLIC COMMENT Johan Gallo, Grand Terrace resident informed the City Council that he will continue to advocate for grant funding through Assembly Member Reyes’ office to assist the City with resources to fund a neighborhood watch and other tools to assist with security in the City. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 10. First Reading and Introduction of an Ordinance for Organic Waste Disposal Reduction Lona Laymon, partner with the City Attorney’s office, gave the PowerPoint presentation on this item. Adrian Guerra, City Attorney requested that the motion include correction of the date in Paragraph 2 of the ordinance to read October 26, 2021, not October 27, 2021. READ BY TITLE ONLY AND INTRODUCE: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADDING CHAPTER C.3 Packet Pg. 11 Mi n u t e s A c c e p t a n c e : M i n u t e s o f O c t 2 6 , 2 0 2 1 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council October 26, 2021 City of Grand Terrace Page 4 8.54 TO TITLE 8 (“HEALTH AND SAFETY”) OF THE GRAND TERRACE MUNICIPAL CODE, ENTITLED “SPECIFIC REGULATIONS FOR ORGANIC WASTE DISPOSAL REDUCTION, RECYCLING AND SOLID WASTE COLLECTION,” TO ENACT REGULATIONS IN COMPLIANCE WITH SENATE BILL (SB) 1383 FOR THE IMPLEMENTATION OF FOOD AND ORGANICS RECYCLING AND RELATED SOLID WASTE AND RECYCLING PROCESSING AND REPORTING; ADOPTION OF AN EXEMPTION FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT” RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Sylvia Robles, Council Member AYES: McNaboe, Hussey, Robles, Wilson, Allen 11. 2021-2029 Draft Housing Element 1. RECEIVE STAFF PRESENTATION 2. RECEIVE PUBLIC COMMENTS 3. PROVIDE COMMENTS TO STAFF AS APPROPRIATE RESULT: NOT DISCUSSED Next: 11/9/2021 6:00 PM H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE I. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Nothing to Report Council Member Doug Wilson Nothing to Report Council Member Sylvia Robles Nothing to Report Mayor Pro Tem Bill Hussey Nothing to Report Mayor Darcy McNaboe Nothing to Report J. CITY MANAGER COMMUNICATIONS Michael Milhiser, City Manager stated he will research Senate Bill 90: State-Mandated C.3 Packet Pg. 12 Mi n u t e s A c c e p t a n c e : M i n u t e s o f O c t 2 6 , 2 0 2 1 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council October 26, 2021 City of Grand Terrace Page 5 Cost Reimbursement and provide City Council with an update. He also wanted to thank Omnitrans for repairing the City’s Silver Liner bus. Lastly, City Manager Milhiser reminded the City Council that the National Orange Show Committee will be meeting with the promoters of the National Orange Show events, Insomniac, on October 26, 2021, and will report back to the Council in two weeks. K. RECESS TO CLOSED SESSION Mayor McNaboe recessed the regular meeting of the City Council at 7:20 p.m. CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956.8 Property: APN 0276-213-47-0000 City negotiator: Michael Milhiser, Interim City Manager Adrian Guerra, City Attorney Negotiating parties: To Be Determined Under negotiation: Price and terms of payment RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the regular meeting of the City Council at 7:54 p.m. REPORT OUT OF CLOSED SESSION Mayor McNaboe announced that there was no reportable action, however direction was given to staff. L. ADJOURN Mayor McNaboe adjourned the Regular Meeting of the City Council at 7:55 p.m. The Next Regular Meeting of the City will be held on Tuesday, November 9, 2021, at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk C.3 Packet Pg. 13 Mi n u t e s A c c e p t a n c e : M i n u t e s o f O c t 2 6 , 2 0 2 1 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE: November 9, 2021 Council Item TITLE: September 9, 2021 Parks & Recreation Advisory Committee Meeting Minutes, Planning Commission and Historical & Cultural Committee Minute Update PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report supports Goal #5, Engage in Proactive Communication. BACKGROUND: Beginning with the November 14, 2017, City Council meeting, the City Clerk was directed by the City Manager to provide Council with a copy of the Planning Commission, Historical & Cultural Activities Committee and Volunteer Emergency Operations Committee minutes to keep Council up-to-date on those Commission/Committee activities and on January 16, 2018, the City Manager requested that the Parks & Recreation Advisory minutes be included in the Committee/Commission Report. DISCUSSION: On October 21, 2021, the Planning Commission held its Regular Meeting and continued its September 16, 2021, Regular Meeting minutes. The Commission’s next Regular Meeting is scheduled for November 4, 2021. On October 14, 2021, the Parks & Recreation Advisory Committee held its Regular Meeting and approved its September 9, 2021, Regular Meeting minutes. The minutes for this meeting are included as an attachment to this report. The Committee’s next Regular Meeting is scheduled for December 9, 2021, as its Regular Meeting for November falls on Veteran’s Day. Historical & Cultural Activities Committee – Nothing to Report. FISCAL IMPACT: None. ATTACHMENTS: C.4 Packet Pg. 14 • 09-09-2021 - P&R Minutes (PDF) APPROVALS: Debra Thomas Completed 10/28/2021 9:36 AM City Manager Completed 11/05/2021 2:23 PM City Council Pending 11/09/2021 6:00 PM C.4 Packet Pg. 15 CITY OF GRAND TERRACE PARKS & RECREATION ADVISORY COMMITTEE REGULAR MEETING September 9, 2021 — 4:15 p.m. City Hall Community Room — North 22795 Barton Road, Grand Terrace, CA 92313 ILTdI.Dj11:61 CALL MEETING TO ORDER: Chairman Brian Phelps convened the Regular Meeting of the Parks & Recreation Advisory Committee at 4:20 p.m. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Vice -Chair Julia Firnkoess ROLL CALL: Present: Committee Members Freund (arrived at 4:25 p.m.), Reagan; Vice -Chair Firnkoess and; Chairman Phelps Staff: Debra Thomas, City Clerk; Steve Weiss, Planning & Development Services Director; Eric Weck, Public Works Director/City Engineer 1. Approve July 15, 2021, Regular Meeting Minutes Vice -Chair Firnkoess moved, with a second from Committee Member Reagan to approve the July 15, 2021, Regular Meeting Minutes. Ayes: Committee Member, Reagan; Vice -Chair Firnkoess; Chairman Phelps Absent: Committee Member Freund 2. Approve August 12, 2021, Special Meeting Minutes Committee Member Reagan moved, with a second from Vice -Chair Firnkoess to approve the August 12, 2021, Special Meeting Minutes. Ayes: Committee Members Freund, Reagan; Vice -Chair Firnkoess; Chairman Phelps C.4.a Packet Pg. 16 At t a c h m e n t : 0 9 - 0 9 - 2 0 2 1 - P & R M i n u t e s ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Parks ft Recreation Advisory Committee September 9, 2021 3. Public Comments None. 4. Discussion: a. Skatepark Public Outreach — Discussion & Recommendations Steve Weiss, Planning & Development Services Director gave the Parks & Recreation Advisory Committee information on what steps would need to be taken to develop a skatepark. Information included: Locate Land Land Purchase Design Identify Stakeholders Grassroots Efforts Create an Exploratory Subcommittee to Research Land, Grants, Fundraising Efforts, Donations, Endowments Committee Member Reagan stated there is a need for a community skatepark and suggested the City apply for a Tony Hawk grant. He also believes that the City only needs a small park that could possibly be placed by school property. Vice -Chair Firnkoess stated that the skatepark needs are small and would like to find out more about funding and located. Suggested the City proceed with the creation of a subcommittee to move the project forward. Chairman Phelps expressed the need for a community skatepark and believes it is great for local businesses and residents. He is in favor of moving the project forward. Vice -Chair Firnkoess moved, with a second from Committee Member Freund that the Committee will bring a presentation to the Regular Meeting of the City Council on October 12, 2021, recommending that the City Council move forward with the project. Ayes: Committee Members Freund, Reagan; Vice -Chair Firnkoess; Chairman Phelps b. Dog Park — Hours of Operation Eric Weck, Public Works Director/City Engineer presented a petition from a member of the public requesting that the City Council change the operating C.4.a Packet Pg. 17 At t a c h m e n t : 0 9 - 0 9 - 2 0 2 1 - P & R M i n u t e s ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Parks & Recreation Advisory Committee September 9, 2021 hours of the City's dog park. Currently the dog park is closed each Wednesday for maintenance. The petitioner is requesting the City Council change the dog park hours of closure from all day Wednesday to % day. Director Weck provided the Committee with the list of just some of the maintenance items that need to be performed such as: Deep Watering Re -Seeding Waste Clean Up Equipment Repairs Landscaping Gopher Eradication The City and its residents express how beautiful the dog park ,is and performing the items, such as those listed above, are what keeps the dog park beautiful and in excellent shape. Committee Member Reagan moved, with a second from Committee Member Freund to recommend that the City keep the dog park closed all day each Wednesday and to post a sign at the park providing residents with alternate locations to take their pets. Ayes: Committee Members Freund, Reagan; Vice -Chair Firnkoess; Chairman Phelps 5. Committee Member Comments Vice -Chair Firnkoess requested that Art in Public Places be brought back to the Committee for discussion at its October 14, 2021, meeting. She also requested an update on the installation of the water bottle filling station. Committee Member Freund requested an update on the Community Garden project located off of Vivienda. 6. Staff Comments None. C.4.a Packet Pg. 18 At t a c h m e n t : 0 9 - 0 9 - 2 0 2 1 - P & R M i n u t e s ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Parks F& Recreation Advisory Committee September 9, 2021 7. Adjournment Chairman Phelps adjourned the Regular Meeting of the Parks & Recreation Advisory Committee at 5:15 p.m. 11- Brian Phelps, Chairman L LV- Debra L. Thomas, Committee Secretary Next Meeting Date: October 14, 2021 @ 4:15 p.m. C.4.a Packet Pg. 19 At t a c h m e n t : 0 9 - 0 9 - 2 0 2 1 - P & R M i n u t e s ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) AGENDA REPORT MEETING DATE: November 9, 2021 Council Item TITLE: Cancellation of the City Council Meeting Scheduled for November 23, 2021 PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Adopt a Resolution Cancelling the City Council Meeting Scheduled for November 23, 2021. 2030 VISION STATEMENT: This Staff Report supports our Mission, our Core Value of Open and Inclusive Government and Goal #5 to Engage in Proactive Communication. BACKGROUND: The regular meetings of the City Council are held on the second and fourth Tuesday of every month, beginning at 6:00 p.m. This year, the second November meeting (scheduled for November 23, 2021) falls on the Tuesday during the week of the Thanksgiving Day holiday. DISCUSSION: On October 12, 2021, a resolution was brought to City Council cancelling both the November 23, 2021, and December 28, 2021, City Council meetings. Due to the possibility of an agenda item being presented to the City Council on November 23, 2021, Council approved a resolution to cancel the December 28, 2021, council meeting only. No agenda item will be brought to the City Council on November 23, 2021; therefore, due to travel that City Council and staff may have planned during the holiday week, it is recommended that the City Council consider cancellation of the second meeting in November. Any potential agenda item that would be discussed at the November 23, 2021, City Council meeting will be presented at the December 14, 2021, City Council meeting. FISCAL IMPACT: None. ATTACHMENTS: • 2021-xx - Cancel 2nd CC Meeting in November (DOC) C.5 Packet Pg. 20 APPROVALS: Debra Thomas Completed 10/29/2021 4:15 PM City Attorney Completed 11/02/2021 3:56 PM City Manager Completed 11/05/2021 2:24 PM City Council Pending 11/09/2021 6:00 PM C.5 Packet Pg. 21 RESOLUTION NO. 2021-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CANCELLING THE NOVEMBER 23, 2021, REGULAR CITY COUNCIL MEETING WHEREAS, on August 10, 2006, the City Council adopted its City of Grand Terrace Council Procedures; and WHEREAS, on January 13, 2015, the City Council revised its Council Procedures; WHEREAS, under Section 1.1 (Regular Meetings) of Council Procedures it states: "The Regular City Council Meetings are held on the second and fourth Tuesday of every month, beginning at 6:00 p.m.”; and WHEREAS, November 23, 2021 is the second scheduled City Council meeting of the month of November; and WHEREAS, considering the impending 2021 holiday season, the City Council finds that it would be prudent to cancel this meeting. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. The City Council finds that the above recitations are true and correct and, accordingly, are incorporated herein as findings and a material part of this Resolution. SECTION 2. The City Council of the City of Grand Terrace hereby cancels the regular City Council meeting scheduled for November 23, 2021. SECTION 3. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 9th day of November 2021. ________________________________ Darcy McNaboe, Mayor ATTEST: Debra L. Thomas City Clerk APPROVED AS TO FORM: Adrian R. Guerra City Attorney C.5.a Packet Pg. 22 At t a c h m e n t : 2 0 2 1 - x x - C a n c e l 2 n d C C M e e t i n g i n N o v e m b e r [ R e v i s i o n 1 ] ( C a n c e l S e c o n d C o u n c i l M e e t i n g i n N o v e m b e r 2 0 2 1 ) AGENDA REPORT MEETING DATE: November 9, 2021 Council Item TITLE: Second Reading and Adoption of an Ordinance Regarding Food and Organic Waste Disposal, Recycling and Solid Waste Collection in Accordance with Senate Bill 1383 PRESENTED BY: Eric Weck, Public Works Director/City Engineer RECOMMENDATION: Direct the City Attorney to read the title for second reading, waive further reading of, and adopt AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADDING CHAPTER 8.54 TO TITLE 8 (“HEALTH AND SAFETY”) OF THE GRAND TERRACE MUNICIPAL CODE, ENTITLED “SPECIFIC REGULATIONS FOR ORGANIC WASTE DISPOSAL REDUCTION, RECYCLING AND SOLID WASTE COLLECTION,” TO ENACT REGULATIONS IN COMPLIANCE WITH SENATE BILL (SB) 1383 FOR THE IMPLEMENTATION OF FOOD AND ORGANICS RECYCLING AND RELATED SOLID WASTE AND RECYCLING PROCESSING AND REPORTING; ADOPTION OF AN EXEMPTION FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT BACKGROUND: At its October 26, 2021 regular meeting, the City Council introduced an ordinance which would add Chapter 8.54 to Title 8 (Health and Safety) of the Grand Terrace Municipal Code entitled “Specific Regulations for Organic Waste Disposal, Reduction Recycling and Solid Waste Collection” to enact regulations to be in compliance with Senate Bill 1383. It is recommended that the City Council conduct second reading by title only, waive further reading, and adopt the proposed ordinance (Attachment I). FISCAL IMPACT: Senate Bill 1383 implementation will entail additional staffing and administrative costs to both the City and Burrtec, as well as capital outlays by Burrtec. At this time, an accurate account of additional costs is not known and will not be known until actual program implementation is undertaken, which will occur in the first half of 2022. Costs for Senate Bill 1383 implementation are most likely to be recovered through (i) a refuse and recycling service rate adjustment to be proposed by Burrtec in the coming year, and/or (ii) the recovery of City-incurred costs though administrative fees to be paid by Burrtec to the City pursuant to Burrtec’s franchise agreement. C.6 Packet Pg. 23 ATTACHMENTS: • Attachment I GT 1383 Ordinance (DOCX) • Grand Terrace SB 1383 Ordinance (2021) (DOCX) APPROVALS: Eric Weck Completed 11/01/2021 3:04 PM Finance Completed 11/02/2021 2:15 PM City Attorney Completed 11/03/2021 3:51 PM City Manager Completed 11/05/2021 2:27 PM City Council Pending 11/09/2021 6:00 PM C.6 Packet Pg. 24 ORDINANCE NO. _________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADDING CHAPTER 8.54 TO TITLE 8 (“HEALTH AND SAFETY”) OF THE GRAND TERRACE MUNICIPAL CODE, ENTITLED “SPECIFIC REGULATIONS FOR ORGANIC WASTE DISPOSAL REDUCTION, RECYCLING AND SOLID WASTE COLLECTION,” TO ENACT REGULATIONS IN COMPLIANCE WITH SENATE BILL (SB) 1383 FOR THE IMPLEMENTATION OF FOOD AND ORGANICS RECYCLING AND RELATED SOLID WASTE AND RECYCLING PROCESSING AND REPORTING; ADOPTION OF AN EXEMPTION FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, a city council may make and enforce within its limits all local, police, sanitary and other ordinances and regulations not in conflict with general laws; and WHEREAS, Assembly Bill 939 of 1989, the California Integrated Waste Management Act of 1989 (California Public Resources Code Section 40000, et seq., as amended, supplemented, superseded, and replaced from time to time), requires cities and counties to reduce, reuse, and recycle (including composting) solid waste generated in their jurisdictions to the maximum extent feasible before any incineration or landfill disposal of waste, to conserve water, energy, and other natural resources, and to protect the environment; and WHEREAS, Assembly Bill 341 of 2011 places requirements on businesses and multi-family property owners that generate a specified threshold amount of solid waste to arrange for recycling services and requires the City to implement a mandatory commercial recycling program; and WHEREAS, Assembly Bill 1826 of 2014 requires businesses and multi-family property owners that generate a specified threshold amount of solid waste, recycling, and organic waste per week to arrange for recycling services for that waste, requires cities to implement a recycling program to divert organic waste from businesses subject to the law, and requires cities to implement a mandatory commercial organics recycling program; and WHEREAS, SB 1383, the Short-lived Climate Pollutant Reduction Act of 2016, requires the California Department of Resources Recycling and Recovery (“CalRecycle”) to develop regulations to reduce organics in landfills as a source of methane. As adopted by CalRecycle, these SB 1383 regulations (“SB 1383 Regulations”) place requirements on multiple entities including the City of Grand Terrace, residential households, commercial businesses and business owners, commercial edible food generators, haulers, self-haulers, food recovery organizations, and food recovery services to support achievement of statewide organic waste disposal reduction targets; and WHEREAS, the SB 1383 Regulations require the City to adopt and enforce an ordinance or other enforceable mechanism to implement relevant provisions of the SB 1383 Regulations, and to reduce community food insecurity by requiring commercial edible food generators to arrange C.6.a Packet Pg. 25 At t a c h m e n t : A t t a c h m e n t I G T 1 3 8 3 O r d i n a n c e [ R e v i s i o n 1 ] ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) PAGE 2 01247.0014/746528.1 LNL to have the maximum amount of their edible food, that would otherwise be disposed, be recovered for human consumption; and WHEREAS, this Ordinance implements the requirements of AB 341, AB 1826, and the SB 1383 Regulations; and WHEREAS, on October 26, 2021, the City Council of the City of Grand Terrace held a duly- agendized meeting on the Ordinance, reviewed and considered the staff report, other written reports, public testimony and other information contained in the record. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The facts set forth in the recitals in this Ordinance are true and correct and incorporated by reference. The recitals constitute findings in this matter and, together with the staff report, other written reports, public testimony and other information contained in the record, are an adequate and appropriate evidentiary basis for the actions taken in the Ordinance. SECTION 2. The Ordinance is consistent with the City’s General Plan, the Grand Terrace Municipal Code, and applicable Federal and State laws. SECTION 3. The Ordinance will not be detrimental to the public interest, health, safety, convenience or welfare. SECTION 4. The City Council finds that this Ordinance is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Sections 15061 (b)(3) and 15308 on the grounds that it can be seen with certainty that the enhanced solid waste regulations, provided for in this Ordinance, will not have a significant effect on the environment and that the new requirements, which strengthen requirements for the handling of solid waste, organics and recyclables, represent actions by a regulatory agency (the City) for the protection of the environment. Additionally, the proposed ordinance is not a “Project” for the purposes of CEQA as that term is defined in CEQA Guidelines Section 15378. SECTION 5. The Ordinance is hereby adopted by the addition of a new Chapter 8.54, “SPECIFIC REGULATIONS FOR ORGANIC WASTE DISPOSAL REDUCTION, RECYCLING AND SOLID WASTE COLLECTION,” in Title 8 of the Grand Terrace Municipal Code to read in its entirety as shown in Exhibit “A” attached hereto and incorporated herein by this reference. SECTION 6. If the provisions in this Ordinance conflict in whole or in part with any other City regulation or ordinance adopted prior to the effective date of this section, the provisions in this Ordinance will control. SECTION 7. If any subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance. The City Council hereby declare that it would have passed this Ordinance, and each C.6.a Packet Pg. 26 At t a c h m e n t : A t t a c h m e n t I G T 1 3 8 3 O r d i n a n c e [ R e v i s i o n 1 ] ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) PAGE 3 01247.0014/746528.1 LNL and every section, subsection, sentence, clause, and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional. SECTION 8. This Ordinance shall take effect in accordance with the “Effective Date” stated in Section 8.54.170 of Exhibit “A”, and the City Clerk shall cause it to be posted and published in a newspaper of general circulation, printed, published and circulated in the City in the manner required by law and shall cause a copy of this Ordinance and its certification, together with proof of publication, to be entered in the Book of Ordinances of the City. SECTION 9. The City Clerk shall certify as to the passage and adoption of this Ordinance and shall cause the same to be posted at the designated locations in the City of Grand Terrace. PASSED and ADOPTED this __ day of ____, 2021. Darcy McNaboe, Mayor ATTEST: ________________________ Debra Thomas, City Clerk APPROVED AS TO FORM: _____________________________ Adrian Guerra, City Attorney C.6.a Packet Pg. 27 At t a c h m e n t : A t t a c h m e n t I G T 1 3 8 3 O r d i n a n c e [ R e v i s i o n 1 ] ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) PAGE 4 01247.0014/746528.1 LNL STATE OF CALIFORNIA ) COUNTY OF_______ ) CITY OF __________ ) I, Debra Thomas, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance No. ______ was duly passed and adopted by the City Council of the City of Grand Terrace at the regular meeting thereof, held on the ___th day of _______, 2021, and was signed by the Mayor of the said City, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Debra Thomas, City Clerk C.6.a Packet Pg. 28 At t a c h m e n t : A t t a c h m e n t I G T 1 3 8 3 O r d i n a n c e [ R e v i s i o n 1 ] ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 1 CHAPTER 8.54 - SPECIFIC REGULATIONS FOR ORGANIC WASTE DISPOSAL REDUCTION, RECYCLING AND SOLID WASTE COLLECTION 8.54.010 - Purpose and Findings. 8.54.020 - Title of Ordinance 8.54.030 - Definitions 8.54.040 - Requirements for Single-Family Generators. 8.54.050 - Requirements for Commercial Businesses. 8.54.060 - Waivers for Generators. 8.54.070 - Requirements for Commercial Edible Food Generators. 8.54.080 - Requirements for Food Recovery Organizations and Services. 8.54.090 - Requirements for Haulers and Facility Operators. 8.54.100 - Self-Hauler Requirements. 8.54.110 - Compliance with CALGreen Recycling Requirements. 8.54.120 - Model Water Efficient Landscaping Ordinance Requirements (MWELO). 8.54.130 - Procurement Requirements for City Departments, Direct Service Providers, and Vendors. 8.54.140 - Inspections and Investigations. 8.54.150 - Enforcement 8.54.160 - Coordination and Interpretation in Conjunction With Related Solid Waste Ordinances. 8.54.170 - Effective Date 8.54.010 Purpose and Findings. The City finds and declares: A. State recycling law, Assembly Bill 939 of 1989, the California Integrated Waste Management Act of 1989 (California Public Resources Code Section 40000, et seq., as amended, supplemented, superseded, and replaced from time to time), requires cities and counties to reduce, reuse, and recycle (including Composting) Solid Waste generated in their cities to the maximum extent feasible before any incineration or landfill disposal of waste, to conserve water, energy, and other natural resources, and to protect the environment. B. State recycling law, Assembly Bill 341 of 2011 (approved by the Governor of the State of California on October 5, 2011, which amended Sections 41730, 41731, 41734, 41735, 41736, 41800, 42926, 44004, and 50001 of, and added Sections 40004, 41734.5, and 41780.01 and Chapter 12.8 (commencing with Section 42649) to Part 3 of Division 30 of, and added and repealed Section 41780.02 of, the Public Resources Code, as amended, supplemented, superseded and replaced from time to time), places requirements on businesses and Multi-Family property owners that generate a specified threshold amount C.6.b Packet Pg. 29 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 2 of Solid Waste to arrange for recycling services and requires cities to implement a Mandatory Commercial Recycling program. C. State organics recycling law, Assembly Bill 1826 of 2014 (approved by the Governor of the State of California on September 28, 2014, which added Chapter 12.9 (commencing with Section 42649.8) to Part 3 of Division 30 of the Public Resources Code, relating to Solid Waste, as amended, supplemented, superseded, and replaced from time to time), requires businesses and Multi-Family property owners that generate a specified threshold amount of Solid Waste, Recycling, and Organic Waste per week to arrange for recycling services for that waste, requires cities to implement a recycling program to divert Organic Waste from businesses subject to the law, and requires cities to implement a Mandatory Commercial Organics Recycling program. D. SB 1383, the Short-lived Climate Pollutant Reduction Act of 2016, requires CalRecycle to develop regulations to reduce organics in landfills as a source of methane. The regulations place requirements on multiple entities including cities, residential households, Commercial Businesses and business owners, Commercial Edible Food Generators, haulers, Self-Haulers, Food Recovery Organizations, and Food Recovery Services to support achievement of Statewide Organic Waste disposal reduction targets. E. SB 1383, the Short-lived Climate Pollutant Reduction Act of 2016, requires cities to adopt and enforce an ordinance or enforceable mechanism to implement relevant provisions of SB 1383 Regulations. This ordinance will also help reduce food insecurity by requiring Commercial Edible Food Generators to arrange to have the maximum amount of their Edible Food, that would otherwise be disposed, be recovered for human consumption. 8.54.020 Title of Ordinance. This chapter shall be entitled “Specific Regulations for Organic Waste Disposal Reduction, Recycling and Solid Waste Collection”. 8.54.030 Definitions. “Blue Container” has the same meaning as in 14 CCR Section 18982(a)(5) and shall be used for the purpose of storage and collection of Source Separated Recyclable Materials or Source Separated Blue Container Organic Waste. “CalRecycle” means California's Department of Resources Recycling and Recovery, which is the Department designated with responsibility for developing, implementing, and enforcing SB 1383 Regulations. “California Code of Regulations” or “CCR” means the State of California Code of Regulations. CCR references in this Chapter are preceded with a number that refers to the relevant Title of the CCR (e.g., “14 CCR” refers to Title 14 of CCR). “City” means the City of Grand Terrace, California, within its jurisdictional boundaries. C.6.b Packet Pg. 30 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 3 “City Enforcement Official” means the City Manager or his/her authorized designee(s) who is/are partially or wholly responsible for enforcing the ordinance. “Commercial Business” or “Commercial” means a firm, partnership, proprietorship, joint- stock company, corporation, or association, whether for-profit or nonprofit, strip mall, industrial facility, or a multifamily residential dwelling, or as otherwise defined in 14 CCR Section 18982(a)(6). A Multi-Family Residential Dwelling that consists of fewer than five (5) units is not a Commercial Business for purposes of implementing this Chapter. “Commercial Edible Food Generator” includes a Tier One or a Tier Two Commercial Edible Food Generator as defined hereinbelow of this Section 8.54.030 or as otherwise defined in 14 CCR Section 18982(a)(73) and (a)(74). For the purposes of this definition, Food Recovery Organizations and Food Recovery Services are not Commercial Edible Food Generators pursuant to 14 CCR Section 18982(a)(7). “Compliance Review” means a review of records by a City to determine compliance with this Chapter. “Community Composting” means any activity that Composts green material, agricultural material, food material, and vegetative food material, alone or in combination, and the total amount of feedstock and Compost on-site at any one time does not exceed 100 cubic yards and 750 square feet, as specified in 14 CCR Section 17855(a)(4); or, as otherwise defined by 14 CCR Section 18982(a)(8). “Compost” has the same meaning as in 14 CCR Section 17896.2(a)(4), which stated, as of the effective date of this Chapter, that “Compost” means the product resulting from the controlled biological decomposition of organic Solid Wastes that are Source Separated from the municipal Solid Waste stream, or which are separated at a centralized facility. “Compostable Plastics” or “Compostable Plastic” means plastic materials that meet the ASTM D6400 standard for Compostability, or as otherwise described in 14 CCR Section 18984.1(a)(1)(A) or 18984.2(a)(1)(C). “Contamination” or “Contaminated Container” means a container, regardless of color, that contains Prohibited Container Contaminants, or as otherwise defined in 14 CCR Section 18982(a)(55). “C&D” means construction and demolition debris. “Designated Source Separated Organic Waste Facility”, as defined in 14 CCR Section 18982(14.5), means a Solid Waste facility that accepts a Source Separated Organic Waste collection stream as defined in 14 CCR Section 17402(a)(26.6) and complies with one of the following: 1. The facility is a “transfer/processor,” as defined in 14 CCR Section 18815.2(a)(62), that is in compliance with the reporting requirements of 14 CCR Section 18815.5(d), and meets or exceeds an annual average Source Separated organic content Recovery rate of 50 percent between January 1, C.6.b Packet Pg. 31 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 4 2022 and December 31, 2024 and 75 percent on and after January 1, 2025 as calculated pursuant to 14 CCR Section 18815.5(f) for Organic Waste received from the Source Separated Organic Waste collection stream. a. If a transfer/processor has an annual average Source Separated organic content Recovery rate lower than the rate required in Paragraph 1 of this definition for two (2) consecutive reporting periods, or three (3) reporting periods within three (3) years, the facility shall not qualify as a “Designated Source Separated Organic Waste Facility”. 2. The facility is a “Composting operation” or “Composting facility” as defined in 14 CCR Section 18815.2(a)(13), that pursuant to the reports submitted under 14 CCR Section 18815.7 demonstrates that the percent of the material removed for landfill disposal that is Organic Waste is less than the percent specified in 14 CCR Section 17409.5.8(c)(2) or 17409.5.8(c)(3), whichever is applicable, and, if applicable, complies with the digestate handling requirements specified in 14 CCR Section 17896.5. “Designee” means an entity that a City contracts with or otherwise arranges to carry out any of the City’s responsibilities of this Chapter as authorized in 14 CCR Section 18981.2. A Designee may be a government entity, a hauler, a private entity, or a combination of those entities. “Edible Food” means food intended for human consumption, or as otherwise defined in 14 CCR Section 18982(a)(18). For the purposes of this Chapter or as otherwise defined in 14 CCR Section 18982(a)(18), “Edible Food” is not Solid Waste if it is recovered and not discarded. Nothing in this Chapter or in 14 CCR, Division 7, Chapter 12 requires or authorizes the Recovery of Edible Food that does not meet the food safety requirements of the California Retail Food Code. “Enforcement Action" means an action of the City to address non-compliance with this Chapter including, but not limited to, issuing administrative citations, fines, penalties, or using other remedies. “Excluded Waste” means hazardous substance, hazardous waste, infectious waste, designated waste, volatile, corrosive, medical waste, infectious, regulated radioactive waste, and toxic substances or material that facility operator(s), which receive materials from the City and its Generators, reasonably believe(s) would, as a result of or upon acceptance, transfer, processing, or disposal, be a violation of local, State, or Federal law, regulation, or ordinance, including without limitation: land use restrictions or conditions, waste that cannot be disposed of in Class III landfills or accepted at the facility by permit conditions, waste that, in City’s or its Designee’s reasonable opinion, would present a significant risk to human health or the environment, cause a nuisance or otherwise create or expose City, or its Designee, to potential liability; but not including de minimis volumes or concentrations of waste of a type and amount normally found in Single-Family or Multi- Family Solid Waste after implementation of programs for the safe collection, processing, C.6.b Packet Pg. 32 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 5 recycling, treatment, and disposal of batteries and paint in compliance with Sections 41500 and 41802 of the California Public Resources Code. . “Food Distributor” means a company that distributes food to entities including, but not limited to, Supermarkets and Grocery Stores, or as otherwise defined in 14 CCR Section 18982(a)(22). “Food Facility” has the same meaning as in Section 113789 of the Health and Safety Code. “Food Recovery” means actions to collect and distribute food for human consumption that otherwise would be disposed, or as otherwise defined in 14 CCR Section 18982(a)(24). “Food Recovery Organization” means an entity that engages in the collection or receipt of Edible Food from Commercial Edible Food Generators and distributes that Edible Food to the public for Food Recovery either directly or through other entities or as otherwise defined in 14 CCR Section 18982(a)(25), including, but not limited to: 1. A food bank as defined in Section 113783 of the Health and Safety Code; 2. A nonprofit charitable temporary food facility as defined in Section 113842 of the Health and Safety Code; and 3. A Food Recovery Organization is not a Commercial Edible Food Generator for the purposes of this Chapter and implementation of 14 CCR, Division 7, Chapter 12 pursuant to 14 CCR Section 18982(a)(7). If the definition in 14 CCR Section 18982(a)(25) for Food Recovery Organization differs from this definition, the definition in 14 CCR Section 18982(a)(25) shall apply to this Chapter. “Food Recovery Service” means a person or entity that collects and transports Edible Food from a Commercial Edible Food Generator to a Food Recovery Organization or other entities for Food Recovery, or as otherwise defined in 14 CCR Section 18982(a)(26). A Food Recovery Service is not a Commercial Edible Food Generator for the purposes of this Chapter and implementation of 14 CCR, Division 7, Chapter 12 pursuant to 14 CCR Section 18982(a)(7). “Food Scraps” means all food such as, but not limited to, fruits, vegetables, meat, poultry, seafood, shellfish, bones, rice, beans, pasta, bread, cheese, and eggshells. Food Scraps excludes fats, oils, and grease when such materials are Source Separated from other Food Scraps. “Food Service Provider” means an entity primarily engaged in providing food services to institutional, governmental, Commercial, or industrial locations of others based on contractual arrangements with these types of organizations, or as otherwise defined in 14 CCR Section 18982(a)(27). C.6.b Packet Pg. 33 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 6 “Food-Soiled Paper” is Compostable paper material that has come in contact with food or liquid, such as, but not limited to, Compostable paper plates, paper coffee cups, napkins, pizza boxes, and milk cartons. “Food Waste” means Food Scraps, and Food-Soiled Paper. “Gray Container” has the same meaning as in 14 CCR Section 18982(a)(28) and shall be used for the purpose of storage and collection of Gray Container Waste. Per the definition provided in 14 CCR Section 18982(a)(28), the Gray Container may actually be black, or black with a gray lid. “Gray Container Waste” means Solid Waste that is collected in a Gray Container that is part of a three-container Organic Waste collection service that prohibits the placement of Organic Waste in the Gray Container as specified in 14 CCR Sections 18984.1(a) and (b), or as otherwise defined in 14 CCR Section 17402(a)(6.5). “Green Container” has the same meaning as in 14 CCR Section 18982.2(a)(29) and shall be used for the purpose of storage and collection of Source Separated Green Container Organic Waste. No reference or requirement for a “Green Container” made in this Chapter shall prevent or prohibit the use of additional containers duly authorized by the City and its Designee for purposes of Source Separated Organic Waste to the extent permitted by SB 1383, such as a “brown” container as further authorized by 14 CCR Section 18982(a)(5.5). “Grocery Store” means a store primarily engaged in the retail sale of canned food; dry goods; fresh fruits and vegetables; fresh meats, fish, and poultry; and any area that is not separately owned within the store where the food is prepared and served, including without limitation a bakery, deli, and meat and seafood departments, or as otherwise defined in 14 CCR Section 18982(a)(30). “Hauler Route” means the designated itinerary or sequence of stops for each segment of the City’s collection service area, or as otherwise defined in 14 CCR Section 18982(a)(31.5). “High Diversion Organic Waste Processing Facility” means a facility that is in compliance with the reporting requirements of 14 CCR Section 18815.5(d) and meets or exceeds an annual average Mixed Waste organic content Recovery rate of 50 percent between January 1, 2022 and December 31, 2024, and 75 percent after January 1, 2025, as calculated pursuant to 14 CCR Section 18815.5(e) for Organic Waste received from the “Mixed waste organic collection stream” as defined in 14 CCR Section 17402(a)(11.5); or, as otherwise defined in 14 CCR Section 18982(a)(33). “Inspection” means a site visit where a City reviews records, containers, and an entity’s collection, handling, recycling, or landfill disposal of Organic Waste or Edible Food handling to determine if the entity is complying with requirements set forth in this Chapter, or as otherwise defined in 14 CCR Section 18982(a)(35). C.6.b Packet Pg. 34 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 7 “Large Event” means an event, including, but not limited to, a sporting event or a flea market, that charges an admission price, or is operated by a local agency, and serves an average of more than 2,000 individuals per day of operation of the event, at a location that includes, but is not limited to, a public, nonprofit, or privately owned park, parking lot, golf course, street system, or other open space when being used for an event. If the definition in 14 CCR Section 18982(a)(38) differs from this definition, the definition in 14 CCR Section 18982(a)(38) shall apply to this Chapter. “Large Venue” means a permanent venue facility that annually seats or serves an average of more than 2,000 individuals within the grounds of the facility per day of operation of the venue facility. For purposes of this Chapter and implementation of 14 CCR, Division 7, Chapter 12, a venue facility includes, but is not limited to, a public, nonprofit, or privately owned or operated stadium, amphitheater, arena, hall, amusement park, conference or civic center, zoo, aquarium, airport, racetrack, horse track, performing arts center, fairground, museum, theater, or other public attraction facility. For purposes of this Chapter and implementation of 14 CCR, Division 7, Chapter 12, a site under common ownership or control that includes more than one Large Venue that is contiguous with other Large Venues in the site, is a single Large Venue. If the definition in 14 CCR Section 18982(a)(39) differs from this definition, the definition in 14 CCR Section 18982(a)(39) shall apply to this Chapter. “Local Education Agency” means a school district, charter school, or county office of education that is not subject to the control of City or county regulations related to Solid Waste, or as otherwise defined in 14 CCR Section 18982(a)(40). “Multi-Family Residential Dwelling” or “Multi-Family” means of, from, or pertaining to residential premises with five (5) or more dwelling units. Multi-Family premises do not include hotels, motels, or other transient occupancy facilities, which are considered Commercial Businesses. “MWELO” refers to the Model Water Efficient Landscape Ordinance (MWELO), 23 CCR, Division 2, Chapter 2.7. “Non-Compostable Paper” includes but is not limited to paper that is coated in a plastic material that will not breakdown in the Composting process, or as otherwise defined in 14 CCR Section 18982(a)(41). “Non-Local Entity” means the following entities that are not subject to the City’s enforcement authority, or as otherwise defined in 14 CCR Section 18982(a)(42): 1. Special district(s) located within the boundaries of the City. 2. Federal facilities, including, without limitation, military installations, located within the boundaries of the City. 3. Prison(s) located within the boundaries of the City, excepting that private prisons are considered Commercial Businesses and do not fall within this definition. C.6.b Packet Pg. 35 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 8 4. Facilities operated by the State park system located within the boundaries of the City. 5. Public universities (including community colleges) located within the boundaries of the City. 6. County fairgrounds located within the boundaries of the City. 7. State agencies located within the boundaries of the City. “Non-Organic Recyclables” means non-putrescible and non-hazardous recyclable wastes including but not limited to bottles, cans, metals, plastics and glass, or as otherwise defined in 14 CCR Section 18982(a)(43). “Notice of Violation (NOV)” means a notice that a violation has occurred that includes a compliance date to avoid an action to seek penalties, or as otherwise defined in 14 CCR Section 18982(a)(45) or further explained in 14 CCR Section 18995.4. “Organic Waste” means Solid Wastes containing material originated from living organisms and their metabolic waste products, including but not limited to food, green material, landscape and pruning waste, organic textiles and carpets, lumber, wood, Paper Products, Printing and Writing Paper, manure, biosolids, digestate, and sludges or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined by 14 CCR Section 18982(a). “Organic Waste Generator” means a person or entity that is responsible for the initial creation of Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(48). “Paper Products” include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, and toweling, or as otherwise defined in 14 CCR Section 18982(a)(51). “Printing and Writing Papers” include, but are not limited to, copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications, or as otherwise defined in 14 CCR Section 18982(a)(54). “Prohibited Container Contaminants” means the following: (i) discarded materials placed in the Blue Container that are not identified as acceptable Source Separated Recyclable Materials for the City’s Blue Container; (ii) discarded materials placed in the Green Container that are not identified as acceptable Source Separated Green Container Organic Waste for the City’s Green Container; (iii) discarded materials placed in the Gray Container that are acceptable Source Separated Recyclable Materials and/or Source Separated Green Container Organic Wastes to be placed in City’s Green Container and/or Blue Container; and, (iv) Excluded Waste placed in any container. Nothing in this Chapter shall prevent or prohibit the use of additional containers duly authorized by the City and its Designee for C.6.b Packet Pg. 36 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 9 purposes of Source Separated materials to the extent permitted by SB 1383, such as a “brown” container as further authorized by 14 CCR Section 18982(a)(5.5). “Recovered Organic Waste Products” means products made from California, landfill- diverted recovered Organic Waste processed in a permitted or otherwise authorized facility, or as otherwise defined in 14 CCR Section 18982(a)(60). “Recovery” means any activity or process described in 14 CCR Section 18983.1(b), or as otherwise defined in 14 CCR Section 18982(a)(49). “Recycled-Content Paper” means Paper Products and Printing and Writing Paper that consists of at least 30 percent, by fiber weight, postconsumer fiber, or as otherwise defined in 14 CCR Section 18982(a)(61). “Renewable Gas” means gas derived from Organic Waste that has been diverted from a California landfill and processed at an in-vessel digestion facility that is permitted or otherwise authorized by 14 CCR to recycle Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(62). “Restaurant” means an establishment primarily engaged in the retail sale of food and drinks for on-premises or immediate consumption, or as otherwise defined in 14 CCR Section 18982(a)(64). “Route Review” means a visual Inspection of containers along a Hauler Route for the purpose of determining Container Contamination, and may include mechanical Inspection methods such as the use of cameras, or as otherwise defined in 14 CCR Section 18982(a)(65). “SB 1383” means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a Statewide effort to reduce emissions of short-lived climate pollutants as amended, supplemented, superseded, and replaced from time to time. “SB 1383 Regulations” or “SB 1383 Regulatory” means or refers to, for the purposes of this Chapter, the Short-Lived Climate Pollutants: Organic Waste Reduction regulations developed by CalRecycle and adopted in 2020 that created 14 CCR, Division 7, Chapter 12 and amended portions of regulations of 14 CCR and 27 CCR. “Self-Hauler” means a person, who hauls Solid Waste, Organic Waste or recyclable material he or she has generated to another person. Self-Hauler also includes a person who back-hauls waste, or as otherwise defined in 14 CCR Section 18982(a)(66). Back-haul means generating and transporting Organic Waste to a destination owned and operated by the Generator using the Generator’s own employees and equipment, or as otherwise defined in 14 CCR Section 18982(a)(66)(A). C.6.b Packet Pg. 37 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 10 “Single-Family” means of, from, or pertaining to any residential premises with fewer than five (5) units. “Solid Waste” has the same meaning as defined in State Public Resources Code Section 40191, which defines Solid Waste as all putrescible and nonputrescible solid, semisolid, and liquid wastes, including garbage, trash, refuse, paper, rubbish, ashes, industrial wastes, demolition and construction wastes, abandoned vehicles and parts thereof, discarded home and industrial appliances, dewatered, treated, or chemically fixed sewage sludge which is not hazardous waste, manure, vegetable or animal solid and semi-solid wastes, and other discarded solid and semisolid wastes, with the exception that Solid Waste does not include any of the following wastes: 1. Hazardous waste, as defined in the State Public Resources Code Section 40141. 2. Radioactive waste regulated pursuant to the State Radiation Control Law (Chapter 8 (commencing with Section 114960) of Part 9 of Division 104 of the State Health and Safety Code). 3. Medical waste regulated pursuant to the State Medical Waste Management Act (Part 14 (commencing with Section 117600) of Division 104 of the State Health and Safety Code). Untreated medical waste shall not be disposed of in a Solid Waste landfill, as defined in State Public Resources Code Section 40195.1. Medical waste that has been treated and deemed to be Solid Waste shall be regulated pursuant to Division 30 of the State Public Resources Code. “Source Separated” means materials, including commingled recyclable materials, that have been separated or kept separate from the Solid Waste stream, at the point of generation, for the purpose of additional sorting or processing those materials for recycling or reuse in order to return them to the economic mainstream in the form of raw material for new, reused, or reconstituted products, which meet the quality standards necessary to be used in the marketplace, or as otherwise defined in 14 CCR Section 17402.5(b)(4). For the purposes of the ordinance, Source Separated shall include separation of materials at the point of generation by the Generator, property owner, property owner’s employee, property manager, or property manager’s employee into different containers for the purpose of collection such that Source Separated materials are separated from Gray Container Waste or other Solid Waste for the purposes of collection and processing. “Source Separated Blue Container Organic Waste” means Source Separated Organic Waste that can be placed in a Blue Container that (i) is limited to the collection of those Organic Wastes and Non-Organic Recyclables as defined in Section 18982(a)(43), or as otherwise defined by Section 17402(a)(26.7), and (ii) excludes any Prohibited Container Contaminants. “Source Separated Green Container Organic Waste” means Source Separated Organic Waste that can be placed in a Green Container that is specifically intended for the separate C.6.b Packet Pg. 38 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 11 collection of Organic Waste by the Generator, excluding, but not limited to: Source Separated Blue Container Organic Waste, Non-Compostable Paper, Paper Products, Printing and Writing Paper, and any other Prohibited Container Contaminants. “Source Separated Recyclable Materials” means Source Separated Non-Organic Recyclables and Source Separated Blue Container Organic Waste. “State” means the State of California. “Supermarket” means a full-line, self-service retail store with gross annual sales of two million dollars ($2,000,000), or more, and which sells a line of dry grocery, canned goods, or nonfood items and some perishable items, or as otherwise defined in 14 CCR Section 18982(a)(71). “Tier One Commercial Edible Food Generator” means a Commercial Edible Food Generator that is one of the following: 1. Supermarket. 2. Grocery Store with a total facility size equal to or greater than 10,000 square feet. 3. Food Service Provider. 4. Food Distributor. 5. Wholesale Food Vendor. If the definition in 14 CCR Section 18982(a)(73) of Tier One Commercial Edible Food Generator differs from this definition, the definition in 14 CCR Section 18982(a)(73) shall apply to this Chapter. “Tier Two Commercial Edible Food Generator” means a Commercial Edible Food Generator that is one of the following: 1. Restaurant with 250 or more seats, or a total facility size equal to or greater than 5,000 square feet. 2. Hotel with an on-site Food Facility and 200 or more rooms. 3. Health facility with an on-site Food Facility and 100 or more beds. 4. Large Venue. 5. Large Event. 6. A State agency with a cafeteria with 250 or more seats or total cafeteria facility size equal to or greater than 5,000 square feet. C.6.b Packet Pg. 39 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 12 7. A Local Education Agency facility with an on-site Food Facility. If the definition in 14 CCR Section 18982(a)(74) of Tier Two Commercial Edible Food Generator differs from this definition, the definition in 14 CCR Section 18982(a)(74) shall apply to this Chapter. “Wholesale Food Vendor” means a business or establishment engaged in the merchant wholesale distribution of food, where food (including fruits and vegetables) is received, shipped, stored, prepared for distribution to a retailer, warehouse, distributor, or other destination, or as otherwise defined in 14 CCR Section 18982(a)(76). 8.54.040 Requirements for Single-Family Generators. Organic Waste Generators shall subscribe to City’s at-least three container collection service which includes a Blue Container, Green Container and Gray container, and shall comply with the following requirements, except Single-Family Generators that meet the Self-Hauler requirements in the Grand Terrace Municipal Code and to the extent permitted by the Code. A. Shall subscribe to City’s Organic Waste collection services for all Organic Waste generated as described in Section 8.54.040(B). City or its Designee shall have the right to review the number and size of a Generator’s containers to evaluate adequacy of capacity provided for each type of collection service for proper separation of materials and containment of materials; and, Single-Family Generators shall adjust their service level for collection services as requested by the City or its Designee. Generators may additionally manage their Organic Waste by preventing or reducing their Organic Waste, managing Organic Waste on site, and/or using a Community Composting site pursuant to 14 CCR Section 18984.9(c). B. Shall participate in the City’s Organic Waste collection service(s) by placing designated materials in designated containers as described below, and shall not place Prohibited Container Contaminants in collection containers. 1. Generator shall place Source Separated Green Container Organic Waste, including Food Waste, in the Green Container; Source Separated Recyclable Materials in the Blue Container; and Gray Container Waste in the Gray Container. Generators shall not place materials designated for the Gray Container into the Green Container or Blue Container. 2. Nothing in this Chapter shall prevent or prohibit the use of additional containers duly authorized by the City and its Designee for purposes of Source Separated materials to the extent permitted by SB 1383, such as a “brown” container as further authorized by 14 CCR Section 18982(a)(5.5). Notwithstanding the above, and in accordance with the SB 1383 Regulations, a person or entity is not required to replace functional containers, including containers purchased prior to January 1, 2022, that do not comply with the color requirements of this Chapter and the Regulations, prior to the end of the useful life of those containers, or prior to January 1, C.6.b Packet Pg. 40 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 13 2036, whichever comes first. “Commencing January 1, 2022, labels will be placed on the containers indicating the primary materials accepted and the primary materials prohibited in the containers. Until SB 1383 compliant colored containers are provided (Blue Container, Green Container, and Gray Container), Single-Family Waste Generators shall comply with the container label requirements. 8.54.050 Requirements for Commercial Businesses. Generators that are Commercial Businesses, including Multi-Family Residential Dwellings, shall: A. Subscribe to City’s at-least three-container collection services and comply with requirements of those services as described below in Section 8.54.050(B), except Commercial Businesses that meet all Self-Hauler requirements set forth in the Grand Terrace Municipal Code and Section 8.54.100. City or its Designee shall have the right to review the number and size of a Generator’s containers and frequency of collection to evaluate adequacy of capacity provided for each type of collection service for proper separation of materials and containment of materials; and, Commercial Businesses shall adjust their service level for their collection services as requested by the City or its Designee. B. Except Commercial Businesses that meet the Self-Hauler requirements in this Chapter and the Code, participate in the City’s Organic Waste collection service(s) by placing designated materials in designated containers as described below. 1. Generator shall place Source Separated Green Container Organic Waste, including Food Waste, in the Green Container; Source Separated Recyclable Materials in the Blue Container; and Gray Container Waste in the Gray Container. Generator shall not place materials designated for the Gray Container into the Green Container or Blue Container. a. Nothing in this Chapter shall prevent or prohibit the use of additional containers duly authorized by the City and its Designee for purposes of Source Separated materials to the extent permitted by SB 1383, such as a “brown” container as further authorized by 14 CCR Section 18982(a)(5.5). Notwithstanding the above, and in accordance with the SB 1383 Regulations, a person or entity is not required to replace functional containers, including containers purchased prior to January 1, 2022, that do not comply with the color requirements of this Chapter and the Regulations, prior to the end of the useful life of those containers, or prior to January 1, 2036, whichever comes first. “Commencing January 1, 2022, labels will be placed on the containers indicating the primary materials accepted and the primary materials prohibited in the containers. Until SB 1383 compliant colored containers are provided (Blue Container, Green Container, and Gray Container), Single-Family C.6.b Packet Pg. 41 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 14 Waste Generators shall comply with the container label requirements. 2. Supply and allow access to adequate number, size and location of collection containers with sufficient labels or colors (conforming with Subsections 3(a) and 3(b) below) for employees, contractors, tenants, and customers, consistent with City’s collection service. 3. Excluding Multi-Family Residential Dwellings, provide containers for the collection of Source Separated Organic Waste and Source Separated Recyclable Materials in all indoor and outdoor areas where disposal containers are provided for customers, for materials generated by that business. Such containers do not need to be provided in restrooms. If a Commercial Business does not generate any of the materials that would be collected in one type of container, then the business does not have to provide that particular container in all areas where disposal containers are provided for customers. Pursuant to 14 CCR Section 18984.9(b), the containers provided by the business shall have either: a. A body or lid that conforms with the container colors provided through the collection service provided by City, with either lids conforming to the color requirements or bodies conforming to the color requirements or both lids and bodies conforming to color requirements. A Commercial Business is not required to replace functional containers, including containers purchased prior to January 1, 2022, that do not comply with the requirements of the subsection prior to the end of the useful life of those containers, or prior to January 1, 2036, whichever comes first. b. Container labels that include language or graphic images, or both, indicating the primary material accepted and the primary materials prohibited in that container, or containers with imprinted text or graphic images that indicate the primary materials accepted and primary materials prohibited in the container. Pursuant 14 CCR Section 18984.8, the container labeling requirements are required on new containers commencing January 1, 2022. 4. Multi-Family Residential Dwellings are not required to comply with container placement requirements or labeling requirements in Subsection 3(b) or (b) pursuant to 14 CCR Section 18984.9(b). 5. To the extent practical through education, training, Inspection, and/or other measures, excluding Multi-Family Residential Dwellings, prohibit employees from placing materials in a container not designated for those materials per the City’s container collection service. C.6.b Packet Pg. 42 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 15 6. Excluding Multi-Family Residential Dwellings, periodically inspect containers for Prohibited Container Contamination and inform employees if containers are Contaminated and of the requirements to keep Contaminants out of those containers pursuant to 14 CCR Section 18984.9(b)(3). 7. Annually provide information to employees, contractors, tenants, and customers about Organic Waste Recovery requirements and about proper sorting of Source Separated Organic Waste and Source Separated Recyclable Materials. 8. Provide education information before or within fourteen (14) days of occupation of the premises to new tenants that describes requirements to keep Source Separated Organic Waste and Source Separated Recyclable Materials separate from Gray Container Waste (when applicable) and the location of containers and the rules governing their use at each property. 9. Provide or arrange access for City or its Designee to their properties during all Inspections conducted in accordance with 8.54.140 of this Chapter to confirm compliance with the requirements of this Chapter. 10. Accommodate and cooperate with City’s program for Inspection of the contents of containers for Prohibited Container Contaminants, which may be implemented by City at a later date, to evaluate Generator’s compliance with this Section 8.54.050(B). 11. At Commercial Business’s option and subject to any approval required from the City, implement a program for Inspection of the contents of its Blue Containers, Green Containers, and Grey Containers for the purpose of monitoring the contents of containers to determine appropriate levels of service and to identify Prohibited Container Contaminants. 12. If a Commercial Business wants to self-haul, meet the Self-Hauler requirements in Section 8.54.100 of this Chapter. 13. Nothing in this Section prohibits a generator from preventing or reducing waste generation, managing Organic Waste on site, or using a Community Composting site pursuant to 14 CCR Section 18984.9(c). 14. Commercial Businesses that are Tier One or Tier Two Commercial Edible Food Generators shall comply with Food Recovery requirements, pursuant to Section 8.54.070. 8.54.060 - Waivers for Generators. A. De Minimis Waivers - City may waive a Commercial Business’ obligation (including Multi-Family Residential Dwellings) to comply with some or all of the Organic Waste requirements of this Chapter if the Commercial Business provides documentation C.6.b Packet Pg. 43 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 16 that the business generates below a certain amount of Organic Waste material as described in Section 8.54.060(A)(2) below. Commercial Businesses requesting a de minimis waiver shall: 1. Submit an application to the Public Works Department specifying the services that they are requesting a waiver from and provide documentation as noted in Section 8.54.060(A)(2) below. 2. Provide documentation that either: a. The Commercial Business’ total Solid Waste collection service is two cubic yards or more per week and Organic Waste subject to collection comprises less than 20 gallons per week per applicable container of the business’ total waste; or, b. The Commercial Business’ total Solid Waste collection service is less than two cubic yards per week and Organic Waste subject to collection comprises less than 10 gallons per week per applicable container of the business’ total waste. 3. Notify City if circumstances change such that Commercial Business’s Organic Waste exceeds the threshold required for waiver, in which case the waiver will be rescinded. 4. De minimis waivers are valid for a period not to exceed 5 years and subject to reverification by the City at any time. B. Physical Space Waivers – City may waive a Commercial Business’ or property owner’s obligations (including Multi-Family Residential Dwellings) to comply with some or all of the recyclable materials and/or Organic Waste collection service requirements if the City has evidence from its own staff, a hauler, licensed architect, or licensed engineer demonstrating that the premises lack adequate space for the collection containers required for compliance with the Organic Waste collection requirements of Section 8.54.050. A Commercial Business or property owner may request a physical space waiver through the following process: 1. Submit an application to the Public Works Department specifying the type(s) of collection services for which they are requesting a compliance waiver. 2. Provide documentation that the premises lack adequate space for SB 1383- mandated containers, including documentation from its hauler, licensed architect, or licensed engineer. 3. Physical space waivers are valid for a period not to exceed 5 years and subject to reverification by the City or designee at any time. C.6.b Packet Pg. 44 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 17 8.54.070 - Requirements for Commercial Edible Food Generators. A. Tier One Commercial Edible Food Generators must comply with the requirements of this Section commencing January 1, 2022, and Tier Two Commercial Edible Food Generators must comply commencing January 1, 2024, pursuant to 14 CCR Section 18991.3. B. Large Venue or Large Event operators not providing food services, but allowing for food to be provided by others, shall require Food Facilities operating at the Large Venue or Large Event to comply with the requirements of this Section, commencing January 1, 2024. C. Commercial Edible Food Generators shall comply with the following requirements: 1. Arrange to recover the maximum amount of Edible Food that would otherwise be disposed. 2. Contract with, or enter into a written agreement with Food Recovery Organizations or Food Recovery Services for: (i) the collection of Edible Food for Food Recovery; or, (ii) acceptance of the Edible Food that the Commercial Edible Food Generator self-hauls to the Food Recovery Organization for Food Recovery. 3. Shall not intentionally spoil Edible Food that is capable of being recovered by a Food Recovery Organization or a Food Recovery Service. 4. Allow City’s designated enforcement entity or designated third party enforcement entity to access the premises and review records pursuant to 14 CCR Section 18991.4. 5. Keep records that include the following information, or as otherwise specified in 14 CCR Section 18991.4: a. A list of each Food Recovery Service or Organization that collects or receives its Edible Food pursuant to a contract or written agreement established under 14 CCR Section 18991.3(b). b. A copy of all contracts or written agreements established under 14 CCR Section 18991.3(b). c. A record of the following information for each of those Food Recovery Services or Food Recovery Organizations: i. The name, address and contact information of the Food Recovery Service or Food Recovery Organization. ii. The types of food that will be collected by or self-hauled to the Food Recovery Service or Food Recovery Organization. C.6.b Packet Pg. 45 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 18 iii. The established frequency that food will be collected or self- hauled. iv. The quantity of food, measured in pounds recovered per month, collected or self-hauled to a Food Recovery Service or Food Recovery Organization for Food Recovery. 6. No later than April 1st of each year commencing no later than April 1, 2022 for Tier One Commercial Edible Food Generators and April 1, 2024 for Tier Two Commercial Edible Food Generators provide an annual Food Recovery report to the City that includes the records listed in Section 8.54.070(C)(5)(c). D. Nothing in this Chapter shall be construed to limit or conflict with the protections provided by the California Good Samaritan Food Donation Act of 2017, the Federal Good Samaritan Act, or share table and school food donation guidance pursuant to Senate Bill 557 of 2017 (approved by the Governor of the State of California on September 25, 2017, which added Article 13 [commencing with Section 49580] to Chapter 9 of Part 27 of Division 4 of Title 2 of the Education Code, and to amend Section 114079 of the Health and Safety Code, relating to food safety, as amended, supplemented, superseded and replaced from time to time). 8.54.080 - Requirements for Food Recovery Organizations and Services. A. Food Recovery Services collecting or receiving Edible Food directly from Commercial Edible Food Generators, via a contract or written agreement established under 14 CCR Section 18991.3(b), shall maintain the following records, or as otherwise specified by 14 CCR Section 18991.5(a)(1): 1. The name, address, and contact information for each Commercial Edible Food Generator from which the service collects Edible Food. 2. The quantity in pounds of Edible Food collected from each Commercial Edible Food Generator per month. 3. The quantity in pounds of Edible Food transported to each Food Recovery Organization per month. 4. The name, address, and contact information for each Food Recovery Organization that the Food Recovery Service transports Edible Food to for Food Recovery. B. Food Recovery Organizations collecting or receiving Edible Food directly from Commercial Edible Food Generators, via a contract or written agreement established under 14 CCR Section 18991.3(b), shall maintain the following records, or as otherwise specified by 14 CCR Section 18991.5(a)(2): C.6.b Packet Pg. 46 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 19 1. The name, address, and contact information for each Commercial Edible Food Generator from which the organization receives Edible Food. 2. The quantity in pounds of Edible Food received from each Commercial Edible Food Generator per month. 3. The name, address, and contact information for each Food Recovery Service that the organization receives Edible Food from for Food Recovery. C. Food Recovery Organizations and Food Recovery Services shall inform Generators about California and Federal Good Samaritan Food Donation Act protection in written communications, such as in their contract or agreement established under 14 CCR Section 18991.3(b). D. Food Recovery Organizations and Food Recovery Services that have their primary address physically located in the City and contract with or have written agreements with one or more Commercial Edible Food Generators pursuant to 14 CCR Section 18991.3(b) shall report to the City it is located in the total pounds of Edible Food recovered in the previous calendar year from the Tier One and Tier Two Commercial Edible Food Generators they have established a contract or written agreement with pursuant to 14 CCR Section 18991.3(b) no later than April 1 beginning 2022. E. In order to support Edible Food Recovery capacity planning assessments or other studies conducted by the County, City, special district that provides Solid Waste collection services, or its designated entity, Food Recovery Services and Food Recovery Organizations operating in the City shall provide information and consultation to the City, upon request, regarding existing, or proposed new or expanded, Food Recovery capacity that could be accessed by the City and its Commercial Edible Food Generators. A Food Recovery Service or Food Recovery Organization contacted by the City shall respond to such request for information within 60 days, unless a shorter timeframe is otherwise specified by the City. 8.54.090 - Requirements for Haulers and Facility Operators. A. Exclusive or non-exclusive franchised hauler(s), as applicable, providing residential, Commercial, or industrial Organic Waste collection services to Generators within the City’s boundaries shall meet the following requirements as a condition of approval of a contract, agreement, or similar contractual authorization with the City to collect Organic Waste: 1. Provide written notice to the City starting July 1, 2022, and annually thereafter pursuant to 14 CCR 18988.1(a)(1) or as facilities change: identify the facilities to which they will transport Organic Waste including facilities for Source Separated Recyclable Materials and Source Separated Green Container Organic Waste. 2. Transport Source Separated Recyclable Materials and Source Separated Green Container Organic Waste to a facility, operation, activity, or property C.6.b Packet Pg. 47 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 20 that recovers Organic Waste as defined in 14 CCR, Division 7, Chapter 12, Article 2. Notwithstanding the foregoing, hauler shall not be required to transport any containers with Prohibited Container Contaminants to a facility, operation, activity, or property that recovers Organic Waste. 3. Obtain approval from the City to haul Organic Waste, unless it is transporting Source Separated Organic Waste to a Community Composting site or lawfully transporting C&D in a manner that complies with 14 CCR Section 18989.1, Section 8.54.110 hereof. 4. The authorization of exclusive or non-exclusive franchised hauler(s), as applicable, to collect Organic Waste shall comply with any education, equipment, signage, container labeling, container color, Contamination, monitoring, and reporting requirements relating to the collection of Organic Waste contained within its franchise agreement with the City. B. Requirements for Facility Operators and Community Composting Operations 1. Owners of facilities, operations, and activities that recover Organic Waste, including, but not limited to, Compost facilities, in-vessel digestion facilities, and publicly-owned treatment works shall, upon City request, provide information regarding available and potential new or expanded capacity at their facilities, operations, and activities, including information about throughput and permitted capacity necessary for planning purposes. Entities contacted by the City shall respond within 60 days. 2. Community Composting operators, upon City request, shall provide information to the City to support Organic Waste capacity planning, including, but not limited to, an estimate of the amount of Organic Waste anticipated to be handled at the Community Composting operation. Entities contacted by the City shall respond within 60 days. 8.54.100 Self-Hauler Requirements. A. Self-Haulers shall source separate all recyclable materials and Organic Waste (materials that the City otherwise requires Generators to separate for collection in the City’s organics and recycling collection program) generated on-site from Solid Waste in a manner consistent with 14 CCR Sections 18984.1 and 18984.2, or shall haul Organic Waste to a High Diversion Organic Waste Processing Facility as specified in 14 CCR Section 18984.3. B. Self-Haulers shall haul their Source Separated Recyclable Materials to a facility that recovers those materials; and haul their Source Separated Green Container Organic Waste to a Solid Waste facility, operation, activity, or property that processes or recovers Source Separated Organic Waste. Alternatively, Self-Haulers may haul Organic Waste to a High Diversion Organic Waste Processing Facility. C.6.b Packet Pg. 48 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 21 C. Self-Haulers that are Commercial Businesses (including Multi-Family Residential Dwellings) shall keep a record of the amount of Organic Waste delivered to each Solid Waste facility, operation, activity, or property that processes or recovers Organic Waste; this record shall be subject to Inspection by the City. The records shall include the following information: 1. Delivery receipts and weight tickets from the entity accepting the waste. 2. The amount of material in cubic yards or tons transported by the Generator to each entity. 3. If the material is transported to an entity that does not have scales on-site, or employs scales incapable of weighing the Self-Hauler’s vehicle in a manner that allows it to determine the weight of materials received, the Self- Hauler is not required to record the weight of material but shall keep a record of the entities that received the Organic Waste. D. A residential Organic Waste Generator that self-hauls Organic Waste, to the extent permitted by this Municipal Code, is not required to record or report information in Section 8.54.100(C). E. Self-Haulers that are Commercial Businesses (including Multi-Family Self- Haulers) shall provide information collected in Section 8.54.100(C) to the City if requested and within ten (10) days of such request. 8.54.110 - Compliance with CALGreen Recycling Requirements. A. Persons applying for a permit from the City for new construction and building additions and alternations shall comply with the requirements of this Section and all required components of the California Green Building Standards Code, 24 CCR, Part 11, known as CALGreen, as amended, if its project is covered by the scope of CALGreen or more stringent requirements of the City. If the requirements of CALGreen are more stringent then the requirements of this Section, the CALGreen requirements shall apply. Project applicants shall refer to City’s building and/or planning code for complete CALGreen requirements. B. For projects covered by CALGreen or more stringent requirements of the City, the applicants must, as a condition of the City’s permit approval, comply with the following: 1. Where five (5) or more Multi-Family dwelling units are constructed on a building site, provide readily accessible areas that serve occupants of all buildings on the site and are identified for the storage and collection of materials, consistent with the at-least three container collection program offered by the City, or comply with provision of adequate space for recycling for Multi-Family and Commercial premises pursuant to Sections 4.408.1, 4.410.2, 5.408.1, and 5.410.1 of the California Green Building Standards Code, 24 CCR, Part 11 as amended provided amended C.6.b Packet Pg. 49 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 22 requirements are more stringent than the CALGreen requirements for adequate recycling space effective January 1, 2020. 2. New Commercial construction or additions resulting in more than 30% of the floor area shall provide readily accessible areas identified for the storage and collection of materials, consistent with the at-least three container collection program offered by the City, or shall comply with provision of adequate space for recycling for Multi-Family and Commercial premises pursuant to Sections 4.408.1, 4.410.2, 5.408.1, and 5.410.1 of the California Green Building Standards Code, 24 CCR, Part 11 as amended provided amended requirements are more stringent than the CALGreen requirements for adequate recycling space effective January 1, 2020. 3. Comply with CALGreen requirements and applicable law related to management of C&D, including diversion of Organic Waste in C&D from disposal. Comply with all written and published City policies, ordinances, and/or administrative guidelines regarding the collection, recycling, diversion, tracking, and/or reporting of C&D. 8.54.120 - Model Water Efficient Landscaping Ordinance Requirements (MWELO). A. Property owners or their building or landscape designers, including anyone requiring a building or planning permit, plan check, or landscape design review from the City, who are constructing a new (Single-Family, Multi-Family, public, institutional, or Commercial) project with a landscape area greater than 500 square feet, or rehabilitating an existing landscape with a total landscape area greater than 2,500 square feet, shall comply with Sections 492.6(a)(3)(B), (C), (D), and (G) of the MWELO, including sections related to use of Compost and mulch as delineated in this Section 8.54.120. B. The following Compost and mulch use requirements that are part of the MWELO are now also included as requirements of this Chapter. Other requirements of the MWELO are in effect and can be found in 23 CCR, Division 2, Chapter 2.7. C. Property owners or their building or landscape designers that meet the threshold for MWELO compliance outlined in Section 8.54.120(A) above shall: 1. Comply with Sections 492.6 (a)(3)(B)(C),(D) and (G) of the MWELO, which requires the submittal of a landscape design plan with a soil preparation, mulch, and amendments section to include the following: a. For landscape installations, Compost at a rate of a minimum of four cubic yards per 1,000 square feet of permeable area shall be incorporated to a depth of six (6) inches into the soil. Soils with greater than six percent (6%) organic matter in the top six (6) inches of soil are exempt from adding Compost and tilling. b. For landscape installations, a minimum three- (3-) inch layer of mulch shall be applied on all exposed soil surfaces of planting areas C.6.b Packet Pg. 50 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 23 except in turf areas, creeping or rooting groundcovers, or direct seeding applications where mulch is contraindicated. To provide habitat for beneficial insects and other wildlife up to five percent (5%) of the landscape area may be left without mulch. Designated insect habitat must be included in the landscape design plan as such. c. Organic mulch materials made from recycled or post-consumer materials shall (i)take precedence over inorganic materials or virgin forest products unless the recycled post-consumer organic products are not locally available, and (ii) comply with 14 CCR, Division 7, Chapter 12, Article 12. Organic mulches are not required where prohibited by local fuel modification plan guidelines or other applicable local ordinances. 2. The MWELO compliance items listed in this Section are not an inclusive list of MWELO requirements; therefore, property owners or their building or landscape designers that meet the threshold for MWELO compliance outlined in Section 8.54.120(A) shall consult the full MWELO for all requirements. D. If, after the adoption of this Chapter, the California Department of Water Resources, or its successor agency, amends 23 CCR, Division 2, Chapter 2.7, Sections 492.6(a)(3)(B) (C), (D), and (G) of the MWELO September 15, 2015 requirements in a manner that requires jurisdictions to incorporate the requirements of an updated MWELO in a local ordinance, and the amended requirements include provisions more stringent than those required in this Section, the revised requirements of 23 CCR, Division 2, Chapter 2.7 shall be enforced. 8.54.130 - Procurement Requirements for City Departments, Direct Service Providers, and Vendors. A. City departments, and direct service providers to the City, as applicable, must comply with the City-adopted procurement policy for Recovered Organic Waste Product Recycled-Content Paper. B. All vendors providing Paper Products and Printing and Writing Paper to the City shall: 1. If fitness and quality are equal, provide Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of at least 30 percent, by fiber weight, postconsumer fiber instead of non-recycled products whenever recycled Paper Products and Printing and Writing Paper are available at the same or lesser total cost than non-recycled items. 2. Provide Paper Products and Printing and Writing Paper that meet Federal Trade Commission recyclability standard as defined in 16 Code of Federal Regulations (CFR) Section 260.12. C.6.b Packet Pg. 51 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 24 3. Certify in writing, under penalty of perjury, the minimum percentage of postconsumer material in the Paper Products and Printing and Writing Paper offered or sold to the City. This certification requirement may be waived if the percentage of postconsumer material in the Paper Products, Printing and Writing Paper, or both can be verified by a product label, catalog, invoice, or a manufacturer or vendor internet website. 4. Certify in writing, on invoices or receipts provided, that the Paper Products and Printing and Writing Paper offered or sold to the City is eligible to be labeled with an unqualified recyclable label as defined in 16 Code of Federal Regulations (CFR) Section 260.12. 5. Provide records to the City’s designated personnel member for purposes of Recovered Organic Waste Product procurement recordkeeping in accordance with the City’s Recycled-Content Paper procurement policy(ies) of all Paper Products and Printing and Writing Paper purchases within thirty (30) days of the purchase (both recycled-content and non- recycled content, if any is purchased) made by any division or department or employee of the City. Records shall include a copy (electronic or paper) of the invoice or other documentation of purchase, written certifications as required in Sections 8.54.130(B)(3) and (B)(4) of this Chapter for recycled- content purchases, purchaser name, quantity purchased, date purchased, and recycled content (including products that contain none), and if non-recycled content Paper Products or Printing and Writing Papers are provided, include a description of why Recycled-Content Paper Products or Printing and Writing Papers were not provided. 8.54.140 - Inspections and Investigations. A. City representatives and/or its designated entity, including Designees are authorized to conduct Inspections and investigations, at random or otherwise, of any collection container, collection vehicle loads, or transfer, processing, or disposal facility for materials collected from Generators, or Source Separated materials to confirm compliance with this Chapter by Organic Waste Generators, Commercial Businesses (including Multi-Family Residential Dwellings), property owners, Commercial Edible Food Generators, Self-Haulers, Food Recovery Services, and Food Recovery Organizations, subject to applicable laws. This Section does not allow City to enter the interior of a private residential property for Inspection. B. Organic Waste Generators, Commercial Businesses (including Multi-Family Residential Dwellings), property owners, Commercial Edible Food Generators, Self- Haulers, Food Recovery Services, and Food Recovery Organizations shall provide or arrange for access during all Inspections (with the exception of residential property interiors) and shall cooperate with the City’s personnel or its Designee during such Inspections and investigations. Such Inspections and investigations may include confirmation of proper placement of materials in containers, Edible Food Recovery activities, records, or any other requirement of this Chapter described herein. Failure to C.6.b Packet Pg. 52 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 25 provide or arrange for: (i) access to an entity’s premises, or (ii) access to records for any Inspection or investigation is a violation of this Chapter and may result in penalties described. C. Any records obtained by the City during its Inspections and other reviews shall be subject to the requirements and applicable disclosure exemptions of the Public Records Act as set forth in Government Code Section 6250 et seq. D. City representatives/personnel and/or Designee are authorized to conduct any Inspections or other investigations of Organic Waste Generators, Commercial Businesses (including Multi-Family Residential Dwellings), property owners, Commercial Edible Food Generators, Self-Haulers, Food Recovery Services, and Food Recovery Organizations as reasonably necessary to further the goals of this Chapter, subject to applicable laws. E. City shall receive written complaints from persons regarding an entity that may be potentially non-compliant with SB 1383 Regulations, including receipt of anonymous complaints. 8.54.150 - Enforcement. A. Violation of any provision of this Chapter shall constitute grounds for issuance of a Notice of Violation and assessment of a fine by a City Enforcement Official or representative. Enforcement Actions under this Chapter include, but are not limited to, issuance of an administrative citation and assessment of a fine. In addition to the procedures in this section 8.54.150, the City may enforce this Chapter consistent with the procedures in Grand Terrace Municipal Code Chapter 1.05. B. Other remedies allowed by law may be used for enforcement, including but not limited to civil action or prosecution as misdemeanor or infraction. The City may pursue civil actions in the California courts to seek recovery of unpaid administrative citations. The City may choose to delay court action until such time as a sufficiently large number of violations, or cumulative size of violations exist such that court action is a reasonable use of City staff and resources. C. Responsible Entity for Enforcement 1. Enforcement pursuant to this Chapter may be undertaken by the City Enforcement Official or his/her designee authorized and legally able to undertake such action. a. The City Enforcement Official or his/her designee will interpret this Chapter; determine the applicability of waivers, if violation(s) have occurred; implement Enforcement Actions; and, determine if compliance standards are met. b. The City Enforcement Official or his/her designee may issue Notices of Violation(s). C.6.b Packet Pg. 53 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 26 D. Process for Enforcement 1. The City Enforcement Official or his/her designee will monitor compliance with this Chapter randomly and through Compliance Reviews, Route Reviews, investigation of complaints, and an Inspection program. Section 8.54.140 establishes City’s right to conduct Inspections and investigations. 2. City may issue an official notification to notify regulated entities of its obligations under the ordinance. 3. Contamination Prevention. a. For incidences of Prohibited Container Contaminants found by City or its Designee in containers, City will issue a Notice of Violation to any Generator found to have Prohibited Container Contamination in a container. Prior to issuance of a Notice of Violation, City’s Designee may provide an informal warning(s) or notice(s) of Container Contaminants via cart tag or other similar means including, but not limited to mailings, e-mail, or other electronic messages to the Generator and may include photographic evidence of the violation. Thereafter, any Notice of Violation shall be provided by the City via mail within two (2) days after City determines a violation has occurred with respect to Prohibited Container Contaminants. If the City or its Designee observes Prohibited Container Contaminants in a Generator’s containers on more than two (2) occasion(s) in any calendar year starting January 1, the City may assess an administrative fine or penalty on the Generator in accordance with Section 8.54.150(E). b. In addition to 8.54.150(D)(3)(a), Designee may implement through Designee’s service rate structure a Contamination service charge for customers committing incidents of Prohibited Container Contaminants. Designee shall provide such customers with written notice and/or cart tags, or such other procedures required under any contract, agreement, or similar contractual authorization between the City and its Designee, prior to levying any Contamination service charge. The foregoing Contamination service charge shall not be considered an administrative fine or penalty. Any disputes arising from the assessment of a Contamination service charge shall be adjudicated pursuant to the customer complaint resolution process provided under the terms of any contract, agreement, or similar contractual authorization between the City and its Designee assigned to collect Organic Waste. 4. With the exception of violations of Generator Contamination of container contents addressed under Section 8.54.150(D)(3), City shall issue a Notice of Violation requiring compliance within 60 days of issuance of the notice. C.6.b Packet Pg. 54 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 27 5. Absent compliance by the respondent within the deadline set forth in the Notice of Violation, City shall commence an Enforcement Action to impose penalties, via an administrative citation and fine. Notices shall be sent to “owner” at the official address of the owner maintained by the tax collector for the City or if no such address is available, to the owner at the address of the dwelling or Commercial property or to the party responsible for paying for the collection services, depending upon available information. E. Penalty Amounts for Types of Violations. The penalty levels for City-issued Notices of Violation are as follows: 1. For a first violation, the amount of the base penalty shall be $100 per violation. 2. For a second violation, the amount of the base penalty shall be $200 per violation. 3. For a third or subsequent violation, the amount of the base penalty shall be $500 per violation. F. Compliance Deadline Extension Considerations. The City may extend the compliance deadlines set forth in a Notice of Violation issued in accordance with this Section 8.54.150 if it finds that there are extenuating circumstances beyond the control of the respondent that make compliance within the deadlines impracticable, including the following: 1. Acts of God such as earthquakes, wildfires, flooding, and other emergencies or natural disasters; 2. Delays in obtaining discretionary permits or other government agency approvals; or, 3. Deficiencies in Organic Waste recycling infrastructure or Edible Food Recovery capacity and the City is under a corrective action plan with CalRecycle pursuant to 14 CCR Section 18996.2 due to those deficiencies. G. Appeals Process. Persons receiving an administrative citation containing a penalty for an uncorrected violation may request a hearing to appeal the citation pursuant to the appeal procedures in Grand Terrace Municipal Code Section 1.05.070. H. Education Period for Non-Compliance. Beginning January 1, 2022 and through December 31, 2023, City will conduct Inspections, Route Reviews or waste evaluations, and Compliance Reviews, depending upon the type of regulated entity, to determine compliance with this Chapter, and if City determines that Organic Waste Generator, Self- Hauler, hauler, Tier One Commercial Edible Food Generator, Food Recovery Organization, Food Recovery Service, or other entity is not in compliance, it shall provide C.6.b Packet Pg. 55 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 28 educational materials to the entity describing its obligations under this Chapter and a notice that compliance is required by January 1, 2022, and that violations may be subject to administrative civil penalties starting on January 1, 2024. I. Civil Penalties for Non-Compliance. Beginning January 1, 2024, if the City determines that an Organic Waste Generator, Self-Hauler, hauler, Tier One or Tier Two Commercial Edible Food Generator, Food Recovery Organization, Food Recovery Service, or other entity is not in compliance with this Chapter, it shall document the noncompliance or violation, issue a Notice of Violation, and take Enforcement Action pursuant to this Section 8.54.150, as needed. C.6.b Packet Pg. 56 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 29 J. Enforcement Table – Non-exclusive List of Violations. Table 1 below provides a non-exclusive list of violations of this Chapter which may subject an entity to an Enforcement Action pursuant to this Section 8.54.150. Table 1. List of Violations REQUIREMENT DESCRIPTION OF VIOLATION Commercial Business and Commercial Business Owner Responsibility Requirement Sections 8.54.050 Commercial Business fails to provide or arrange for Organic Waste collection services consistent with City requirements and as outlined in this Chapter, for employees, contractors, tenants, and customers, including supplying and allowing access to adequate numbers, size, and location of containers and sufficient signage and container color. Organic Waste Generator Requirement Sections 8.54.040 and 8.54.050 Organic Waste Generator fails to comply with requirements adopted pursuant to this Chapter for the collection and Recovery of Organic Waste. Hauler Requirement Section 8.54.090 A hauler providing Residential, Commercial or industrial Organic Waste collection service fails to transport Organic Waste to a facility, operation, activity, or property that recovers Organic Waste, as prescribed by this Chapter. Hauler Requirement Section 8.54.090 A hauler providing residential, Commercial, or industrial Organic Waste collection service fails to obtain applicable approval issued by the City to haul Organic Waste as prescribed by this Chapter. Hauler Requirement Section 8.54.090 A hauler fails to keep a record of the applicable documentation of its approval by the City, as prescribed by this Chapter. Self-Hauler Requirement Section 8.54.100 A generator who is a Self-Hauler fails to comply with the requirements of 14 CCR Section 18988.3(b). Commercial Edible Food Generator Requirement Section 8.54.070 Tier One Commercial Edible Food Generator fails to arrange to recover the maximum amount of its Edible Food that would otherwise be disposed by establishing a contract or written agreement with a Food Recovery Organization or Food Recovery Service and comply with this Section commencing Jan. 1, 2022. Commercial Edible Food Generator Requirement Section 8.54.070 Tier Two Commercial Edible Food Generator fails to arrange to recover the maximum amount of its Edible Food that would otherwise be disposed by establishing a contract or written agreement with a Food Recovery Organization or Food Recovery Service and comply with this Section commencing Jan. 1, 2024. C.6.b Packet Pg. 57 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) EXHIBIT “A” 01247.0014/739920.4 LNL 30 REQUIREMENT DESCRIPTION OF VIOLATION Commercial Edible Food Generator Requirement Section 8.54.070 Tier One or Tier Two Commercial Edible Food Generator intentionally spoils Edible Food that is capable of being recovered by a Food Recovery Organization or Food Recovery Service. Organic Waste Generator, Commercial Business Owner, Commercial Edible Food Generator, Food Recovery Organization or Food Recovery Service Sections 8.54.050 and 8.54.070 Failure to provide or arrange for access to an entity’s premises for any Inspection or investigation. Recordkeeping Requirements for Commercial Edible Food Generator Section 8.54.070. Tier One or Tier Two Commercial Edible Food Generator fails to keep records, as prescribed by Section 8.54.070. Recordkeeping Requirements for Food Recovery Services and Food Recovery Organizations Section 8.54.080 A Food Recovery Organization or Food Recovery Service that has established a contract or written agreement to collect or receive Edible Food directly from a Commercial Edible Food Generator pursuant to 14 CCR Section 18991.3(b) fails to keep records, as prescribed by Section 8.54.080. 8.54.160 - Coordination and Interpretation in Conjunction With Related Solid Waste Ordinances. In interpreting this Chapter in conjunction with the City’s general Solid Waste regulations (Grand Terrace Municipal Code Chapter 8.52), in the event of any conflict between this Chapter and Chapter 8.52 that cannot be reasonably harmonized through the application of lawful principles of statutory construction, the provisions of this Chapter shall control with respect to all issues specific to the regulation of organic and Food Waste collection, disposal, enforcement and penalties. 8.54.170 - Effective Date. This Chapter shall be effective commencing on January 1, 2022. C.6.b Packet Pg. 58 At t a c h m e n t : G r a n d T e r r a c e S B 1 3 8 3 O r d i n a n c e ( 2 0 2 1 ) ( S e c o n d R e a d i n g a n d A d o p t i o n o f a n O r d i n a n c e E n a c t i n g O r g a n i c W a s t e D i s p o s a l ) AGENDA REPORT MEETING DATE: November 9, 2021 Council, Successor Agency & Housing Authority Item TITLE: Re-Authorize and Extend Remote Teleconference Meetings of the Legislative Bodies of the City of Grand Terrace, Successor Agency to the Grand Terrace Community Redevelopment Agency, and Grand Terrace Housing Authority for a 30-Day Period Pursuant to the Ralph M. Brown Act and Assembly Bill No. 361 PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Re-Affirm and Extend Resolution No. 2021-40, A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, THE BOARD OF THE SUCCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY, AND THE BOARD OF THE GRAND TERRACE HOUSING AUTHORITY RE- RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND RE-AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GRAND TERRACE, SUCCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY, AND GRAND TERRACE HOUSING AUTHORITY FOR A 30-DAY PERIOD PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361 2030 VISION STATEMENT: This staff report supports City Council Goal #2, “Maintain Public Safety” and Goal #5 “Engage in Proactive Communication” by ensuring that the health and safety of members of the public are protected during Council meetings while ensuring access to such meetings pursuant to State Law. BACKGROUND: On October 12, 2021, the City Council approved a Resolution No. 2021-40 (Attachment I) to continue conducting City Council meetings, and all associated agency, authority, and committee meetings, both in-person and remotely due to the Governor’s declaration of a state of emergency and state and local officials have imposed or recommended measures to promote social distancing. The City Council made findings that the requisite conditions exist for the legislative bodies of the Council C.7 Packet Pg. 59 to conduct both in-person and remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of section 54953. Pursuant to Government Code Section 54953(e)(3), in order for all legislative bodies to continue meeting remotely, the Council must declare every 30 days that: 1. The legislative body has reconsidered the circumstances of the state of emergency; and 2. Either the state of emergency continues to directly impact the ability of the members to meet safely in person, or State or local officials continue to impose or recommend measures to promote social distancing. DISCUSSION: Emergency conditions persist in San Bernardino County and throughout the state. The Governor’s State of Emergency, declared on March 4, 2020, is ongoing. The local proclamation of emergency, made by the City Council on March 24, 2020, Resolution No. 2020-05 (Attachment II), ratifying the Declaration and Proclamation of a Local Emergency (Attachment III) in response to COVID-19 in the City of Grand Terrace, continues to exist until its termination is proclaimed by the City Council. Due to the continued threat of COVID-19, state and county governments continue to recommend multiple layers of protection against COVID-19, including physical distancing, for the safety of employees and members of the public. Accordingly, the findings to continue the invocation of AB 361 remain in effect. FISCAL IMPACT: None. ATTACHMENTS: • Attachment I (PDF) • Attachment II (PDF) • Attachment III (PDF) APPROVALS: Debra Thomas Completed 10/28/2021 1:38 PM City Attorney Completed 11/03/2021 12:03 PM City Manager Completed 11/05/2021 2:23 PM City Council Pending 11/09/2021 6:00 PM C.7 Packet Pg. 60 C.7.a Packet Pg. 61 At t a c h m e n t : A t t a c h m e n t I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) C.7.a Packet Pg. 62 At t a c h m e n t : A t t a c h m e n t I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) C.7.a Packet Pg. 63 At t a c h m e n t : A t t a c h m e n t I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) C.7.a Packet Pg. 64 At t a c h m e n t : A t t a c h m e n t I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) C.7.a Packet Pg. 65 At t a c h m e n t : A t t a c h m e n t I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) RESOLUTION NO. 2020-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RATIFYING, DECLARING AND PROCLAIMING A LOCAL EMERGENCY IN RESPONSE TO COVID-19 WHEREAS, in December 2019, an outbreak of respiratory illness due to a novel coronavirus (COVID-19) was first identified in Wuhan City, Hubie Province, China; and WHEREAS, the Center for Disease Control and Prevention (CDC) considers COVID-19 to be a very serious public health threat with outcomes ranging from very mild including some with no reported symptoms)to severe, including illness resulting in death; and WHEREAS, according to the CDC, there is no vaccine to prevent COVID-19 and there is no specific antiviral treatment recommended for COVID-19 at this time; and WHEREAS, on January 30, 2020, the World Health Organization declared a Public Health Emergency of International Concern over the global spread of COVID-19; and WHEREAS, on January 31, 2020, Health and Human Services declared a Public Health Emergency for the United States to aid the nation's healthcare community in responding to COVID-19; and WHEREAS, the California Department of Public Health (CDPH) has activated its Medical and Health Coordination Center, and the Office of Emergency Services recently activated the State Operations Center to provide support and guide actions to preserve public health; and WHEREAS, on March 4, 2020, Governor Gavin Newsom declared a State of Emergency for the State of California; and WHEREAS, on March 11, 2020, the World Health Organization characterized COVID-19 as a "pandemic"; and WHEREAS, on March 12, 2020, Governor Newsom issued Executive Order N-25- 20 regarding COVID-19; and WHEREAS, on March 12, 2020, the San Bernardino County Health Official issued an order related to COVID-19, which was subsequently revised by their March 16, 2020, order (see below); and WHEREAS, on March 13, 2020, President Trump declared a National State of Emergency in response to increased spread of COVID-19; and WHEREAS, on March 16, 2020, Governor Newsom issued Executive Order N-28- 20 regarding COVID-19; and C.7.b Packet Pg. 66 At t a c h m e n t : A t t a c h m e n t I I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) WHEREAS, on March 17, 2020, the San Bernardino County Health Official issued an order cancelling all meetings; and WHEREAS, there are no known cases of COVID-19 within the City of Grand Terrace, but COVID-19 is easily transmissible from person to person and as of March 17, 2020, has spread globally to over 151 countries and territories, has infected more than 179,000 individuals and killed more than 7,000 individuals per the World Health Organization; and WHEREAS, it is imperative to prepare for and respond to suspected or confirmed COVID-19 cases within the City, and to prepare to respond to an increasing number or individuals who may require medical care; and WHEREAS, strict compliance with certain Municipal Code and other City regulations would prevent, hinder, or delay appropriate actions to prevent and mitigate the effects of the COVID-19, which issue cannot be timely addressed absent a declaration of emergency; and WHEREAS, per Government Code Section 8630 a declaration of a local emergency shall not remain in effect for a period in excess of seven days unless it has been ratified by the City Council; and WHEREAS, Section 2.28.060 of the Grand Terrace Municipal Code appoints the City Manager as Director of Emergency Services, and empowers the Director request the City Council to proclaim the existence or threatened existence of a local emergency if the City Council is in session, or to issue such proclamation if the City Council is not in session; and WHEREAS, out of an abundance of caution to protect the health, safety, and welfare of the community, the Director of Emergency Services requested the City Council to proclaim a local emergency due to the public health threat caused by COVID-19; and NOW, THEREFORE, THE GRAND TERRACE CITY COUNCIL DOES HEREBY RESOLVE, AS FOLLOWS: SECTION 1. The conditions of extreme peril to the safety of persons and property have arisen within the City of Grand Terrace, caused by the effects of COVID-19. SECTION 2. The aforementioned conditions of extreme peril warrant and necessitate the proclamation of the existence of a local emergency by the City, as the means to resolve the conditions of extreme peril will probably exceed the capability of the City. SECTION 3. The City Council does hereby ratify the proclamation of emergency by the City Manager as Director of Emergency Services on March 19, 2020 and the City Council hereby further declares and proclaims the existence of a local emergency. 2020-05 CC Reso Page 2 of 4 March 24, 2020 C.7.b Packet Pg. 67 At t a c h m e n t : A t t a c h m e n t I I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) SECTION 4. During the existence of such local emergency, the powers, functions, and duties of the City Manager as Director of Emergency Services and the Disaster Council of this City shall be those prescribed by State Law, Chapter 2.28 of the Grand Terrace Municipal Code, and ordinances and resolutions of this City, and approved plans of the City in order to mitigate the effects of the local emergency. SECTION 5. In addition to the powers, functions, and duties already prescribed above, the Council desires to make clear the powers, functions, and duties include: a) As necessary for the public health, life, and property, entering into contracts to arrange for the procurement of materials, goods, and services needed to assist in preparing for, containing, responding to, mitigating the effects of, and recovering from the spread of COVID-19. b) Applicable provisions of the Government Code and the Public Contract Code, including but not limited to travel, advertising, and competitive bidding requirements, as well as any City procurement or related policy, are suspended to the extent reasonably necessary to address the effects of COVID-19. c) The Emergency Services Director is expressly authorized to assist with any lawful order, including the enforcement of an order of quarantine or curfew, as well as ordering potentially ill City employees to leave the workplace, authorizing certain City employees to work remotely, taking steps to limit non-essential contact by City employees, etc., to address the effects of COVID-19. SECTION 6. The local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council. SECTION 7. The Government Code Section 8630 requirement that the Council review of the need for continuing the local emergency at least once every 60 days until the City Council terminates the local emergency has been waived for the duration of the statewide emergency declared by Governor Newsom. In the event this declaration of local emergency extends for more than the duration of the statewide emergency declared for COVID-19, City Staff are directed to thereafter return this item for Council review of the need for continuing the local emergency at least once every 60 days until the City Council terminates the local emergency. SECTION 8. This Resolution shall take effect immediately. A copy of the Proclamation and this Resolution shall be forwarded to the San Bernardino County Operational Area for transmission to California Emergency Management Agency. The City Clerk shall certify to the passage and adoption of this resolution. 2020-05 CC Reso Page 3 of 4 March 24, 2020 C.7.b Packet Pg. 68 At t a c h m e n t : A t t a c h m e n t I I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 24th day of March 2020. Dar Naboe Mayo ATTEST: - - r 1,—)e' J.P"- S--ikA-612-x) Debra L. Thomas City Clerk - APPROVED AS TO ORM: di--/ Adrian R. Guerra City Attorney 2020-05 CC Reso Page 4 of 4 March 24, 2020 C.7.b Packet Pg. 69 At t a c h m e n t : A t t a c h m e n t I I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) Ncon-OR4,'O 0d OBE,e-R,OiO PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY WHEREAS, in December 2019, an outbreak of respiratory illness due to a novel coronavirus (COVID-19) was first identified in Wuhan City, Hubie Province, China; and WHEREAS, the Center for Disease Control and Prevention (CDC) considers COVID-19 to be a very serious public health threat with outcomes ranging from very mild including some with no reported symptoms)to severe, including illness resulting in death; and WHEREAS, according to the CDC, there is no vaccine to prevent COVID-19 and there is no specific antiviral treatment recommended for COVID-19 at this time; and WHEREAS, on January 30, 2020, the World Health Organization declared a Public Health Emergency of International Concern over the global spread of COVID-19; and WHEREAS, on January 31, 2020, Health and Human Services declared a Public Health Emergency for the United States to aid the nation's healthcare community in responding to COVID-19; and WHEREAS, the California Department of Public Health (CDPH) has activated its Medical and Health Coordination Center, and the Office of Emergency Services recently activated the State Operations Center to provide support and guide actions to preserve public health; and WHEREAS, on March 11, 2020, the World Health Organization characterized COVID-19 as a "pandemic"; and WHEREAS, on March 4, 2020, Governor Newsom proclaimed the existence of a state of emergency; and WHEREAS, on March 12, 2020, Governor Newsom issued Executive Order N-25- 20 regarding COVID-19; and 01247.0001/637377.1 cil. SECTION 7. The Government Code Section 8630 requirement that the Council review of the need for continuing the local emergency at least once every 60 days until the City Council terminates the local emergency has been waived for the duration of the statewide emergency declared by Governor Newsom. In the event this declaration of local emergency extends for more than the duration of the statewide emergency declared for COVID-19, City Staff are directed to thereafter return this item for Council review of the need for continuing the local emergency at least once every 60 days until the City Council terminates the local emergency.SECTION 8. This Resolution shall take effect immediately. A copy of the Proclamation and this Resolution shall be forwarded to the San Bernardino County Operational Area for transmission to California Emergency Management Agency.The City Clerk shall certify to the passage and adoption of this resolution.2020-05 CC Reso Page 3 of 4 March 24, 2020 C.7.b Packet Pg. 70 At t a c h m e n t : A t t a c h m e n t I I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) WHEREAS, on March 13, 2020, President Trump declared a National State of Emergency in response to increased spread of COVID-19; and WHEREAS, the California Emergency Services Act, Government Code Sections 8558(c) and 8630 authorize the proclamation of a local emergency when conditions of a disaster or extreme peril to the safety of persons and property within the territorial limits of a city exist; and WHEREAS, pursuant to Government Code Section 8630 such an emergency may be proclaimed by the governing body or by an official designated by ordinance adopted by the governing body; and WHEREAS, Section 2.28.060 of the Grand Terrace Municipal Code empowers the Director of Emergency Services/City Manager to proclaim the existence or threatened existence of a "local emergency" if the City Council is not in session and requires that the City Council act to ratify the proclamation within seven (7) days thereafter; and WHEREAS, The City Manager, as Director of Emergency Services of the City of Grand Terrace, in accordance with the authority provided under the above provisions of state and local law, does hereby find: 1. That the proclamation of a local emergency warranted by virtue of the extreme peril to the safety of persons and property in the City of Grand Terrace caused by epidemic in the form of the global spread of a severe acute respiratory illness caused by a novel (new) coronavirus ("COVID-19"), including confirmed cases in the State of California and in San Bernardino County prompting the State of California and the County of San Bernardino to declare a local health emergency; and 2. That the City of Grand Terrace officers and employees take all steps as requested by the Director of Emergency Services/City Manager and in accordance with the guidelines as prescribed by the Federal, State and County governments to prevent the spread of COVID-19 and to prevent or alleviate illness or death due to the virus. 3. That the City Council of the City of Grand Terrace is not in session and cannot immediately be called into session. 4. That this proclamation shall be in effect for a period of seven (7) days by which time it must be ratified by the City Council of the City of Grand Terrace, pursuant to Government Code Section 8630 and Grand Terrace Municipal Code Section 2.28.060. NOW, THEREFORE, IT IS HERBY PROCLAIMED that, based upon the foregoing, a local emergency now exists throughout the City of Grand Terrace; and 01247.0001/637377.1 The City Clerk shall certify to the C.7.b Packet Pg. 71 At t a c h m e n t : A t t a c h m e n t I I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) BE IT FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency, the powers, functions, and duties of the emergency organization of this City shall be those prescribed by state law, ordinances, and resolutions of this City, and by the City of Grand Terrace Emergency Plan. BE IT FURTHER PROCLAIMED AND ORDERED that all City officers and employees take all steps required by the City Manager to qualify the City for reimbursement from the Federal Emergency Management Agency and for other state and federal relief as my be available to reimburse the City for the expenses it incurs in addressing this emergency. Signed this 19th day of March 2020 Time: 5:0o P.M. G. Harol L'' ey Director of mergency Services 01247.0001/637377.1 C.7.b Packet Pg. 72 At t a c h m e n t : A t t a c h m e n t I I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE I Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2020-05 was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, at the regular meeting of said City Council held on the 24th day of March 2020, and that the same was passed and adopted by the following vote: AYES: Council Members Allen, Hussey, Robles; Mayor Pro Tem Wilson; Mayor McNaboe NOES: None. ABSENT: None ABSTAIN: None. Executed this 25th day of March 2020, at Grand Terrace, California. e ra L. Thomas_ = ; City Clerk C.7.b Packet Pg. 73 At t a c h m e n t : A t t a c h m e n t I I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) C.7.c Packet Pg. 74 At t a c h m e n t : A t t a c h m e n t I I I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) C.7.c Packet Pg. 75 At t a c h m e n t : A t t a c h m e n t I I I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) C.7.c Packet Pg. 76 At t a c h m e n t : A t t a c h m e n t I I I ( R e - A u t h o r i z e R e m o t e T e l e c o n f e r e n c e A B 3 6 1 ) AGENDA REPORT MEETING DATE: November 9, 2021 Council Item TITLE: Request by "Grand Terrace Cars and Coffee Group" for a Waiver of City Fees Related to a Monthly Event for a Period of One Year PRESENTED BY: Haide Aguirre, Associate Planner RECOMMENDATION: Waive Land Use Application Fees in the amount of $1,164 for Grand Terrace Cars and Coffee Group Monthly Events 2030 VISION STATEMENT: This staff report supports Goal #4 - Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations. BACKGROUND/DISCUSSION: The Grand Terrace Cars and Coffee Group represented by Johan Gallo (“Applicant”) would like to request City Council consideration for a fee waiver of $1,164.00 to cover the cost of the Land Use Application fees of $97.00/month to conduct a monthly event (“Cars and Coffee”) for the term of one year. The Grand Terrace Cars and Coffee is a group of community minded classic vehicle enthusiasts gathering monthly to proudly show off their vehicles. The group proposes to meet the third Saturday of every month (weather permitting) for three hours, starting at 8:00 a.m. and concluding at 10:00 a.m., located in the parking lot of the Bank of America building at 22365 Barton Road. The event includes about 20-30 classic vehicles staged primarily at the north parking lot; when necessary, the south parking lot will be utilized as overflow. There will be no vendors, no booths, and no food trucks participating at this event. Only complimentary coffee and donuts will be provided as the event organizers encourage visitors to dine at the local city restaurants. In addition, the event will also include one temporary banner to be displayed only on the event days. The Grand Terrace Lions Club is supporting this community event by assuming full legal responsibility. Municipal Code, Chapter 18.63, Section 18.63.020 (B)(2)(h) allows Land Use Applications to be approved at the discretion of the Planning and Development Services Director, in support of “temporary uses with insignificant adverse, long-term impact on the environment i.e., parking lot sales, rummage sales, Christmas tree sales, seasonal sales and others in the commercial and industrial areas other than residential areas.” In previous years, Staff has processed Land Use Applications in support of temporary events compliant with the Municipal Code Section above stated, such as, customer C.8 Packet Pg. 77 appreciation days, special one day sales (Valentine’s Day and Mother’s Day), Hatch Chili Day event at Stater Bros. Market, and grand openings for small businesses. Staff has reviewed the proposed Cars and Coffee event and determined that a Land Use Application will be appropriate; however, hosting a monthly event requires a monthly Land Use Application and fee submittal. Therefore, the Applicant is requesting the Council consideration to waive the monthly Land Use Application fee of $97.00/month, for the term of one year in support of the Cars and Coffee monthly event. The City Council is authorized to waive this monthly fee if it finds a public benefit or public purpose in doing so. FISCAL IMPACT: A fiscal impact of up to $1,164.00 to the General Fund would be realized if this fee waiver request is approved by Council. ATTACHMENTS: • LU 21-112_Grand Terrace Land Use Permit Application Cars & Coffee (PDF) APPROVALS: Haide Aguirre Completed 10/26/2021 4:21 PM Steven Weiss Completed 10/27/2021 3:05 PM Finance Completed 11/02/2021 2:12 PM City Attorney Completed 11/02/2021 7:47 PM City Manager Completed 11/05/2021 2:27 PM City Council Pending 11/09/2021 6:00 PM C.8 Packet Pg. 78 CITY OF GRAND TERRACE Community Development Depaxtrnent 227 95 Barton Road Grand Terrace, CA 92313 (909) 824-6621 Land Use App!icatio11 OFFICE USE ONLY File No.: Related Files: Fees R.eceJVed $: D ate Submitted: Categorical Exemption (tf applicable): Approval Date: Approved By: Applicant Grand Terrace Cars & Coffee hosted by the Lions Club Contact Pe=n: Johan Gallo -Coordinator 22808 De Soto St. Grand Terrace. CA 92313 -5504 9494334513 cellphone Phooe: Fax: B-mllil Address: Gallojm l(cz)outlook.com Additional Contact Person: (Please Specify Name, Company, Title) William (Chuck) Cecil -Co-Coordinator -Grand Terrace Cars & Coffee 2553 Lomita Lane, Colton, Ca., 92324 Phooe: Fax: E mail Address: 9095282248 cellphone wceci 12004@yahoo.com> Legal Property Owner: Dr. Leonard Sigdestad Address: Professional building -22365 Barton Road parking lot Phcne: --E-mail Address: Detailed Description of Proposed Project (attach additional sheets if necessary) Grand Terrace Cars & Coffee Group was formed for vehicle enthusiasts to gather once a month to show off their vehicles, fellowship and work on projects and programs that support the city of Grand Terrace. And mention bring in business by the attendees to go to breakfast at Woody's Classic Grill, our title sponsor, and other businesses. We mee on the third Saturday of every month from 8 am to 10 am in the parking lot at 223 65 Barton Road is secured by the Grand Terrace Lions Club member Ed Giroux, with permission from Lion Club member Dr. Sigdestad, the properly owner. We want to post a banner the day of our meeting only. Our agreement is to use the parking lot in front of the professional building, along the side and the rear. ln this agreement, we are not to have vendors, booths, or food trucks, other than coffee and donuts on occasion served during this event. We support various community functions that include and arc not linuted to: Connnunity Days, Light Up Grand Terrace, Christmas Santa Claus Parade, special events with other communily groups to support them and their functions . That included the cruise through the Senior Center, the celebration and the assisted care facility for the veteran and other functions as called upon. Project Address: Professional building -22365 Barton Road parking lot Pagelof2 Assessors Pared Number(s): 1167311120000 LU 21-112 10/22/2021 15304-Minor Temporary Use H. Aguirre C.8.a Packet Pg. 79 At t a c h m e n t : L U 2 1 - 1 1 2 _ G r a n d T e r r a c e L a n d U s e P e r m i t A p p l i c a t i o n C a r s & C o f f e e ( C a r s a n d C o f f e e G r o u p F e e W a i v e r R e q u e s t ) CITY OF GRAND TERRACE Community Development Department - 229:'i'R:irt.ouUoud Grand Terrace, CA 92313 (909) 824 6621 ApplicantAffulavit Land Use Application I ccrtiiy that the foregoing and following information in this applicntion is true and :iccurate to the best of my knowledge and belief. D.itc: 10/7/2021 P rint Name :md Title: Johan Gallo -Grand Terrace Cars & Coffee Coordinator Property Owner Affidavit I certify that ram pre~ently the legal owner of the above-described property. Further, I aclcuowletige tbe filing of tiJis ap1>Ikation and ce1tify that all of the above information is true and correct Print Name and Title: SubmittalR«juJrements A. Completed a1n>licatioo B. Letter of intent C. Four (4) copies of a ()lot plan' D. Four (4) copies of a floor plan (if" a1>plicablc) E. One (1) com11lete set of site pbotogrnpbs F. Appropriate fce(s)h a. A fully dimensioned drawing showing the following: J. All structures, existing and proposed 2. AU walls and fences, existing and proposed 3. AIJ swimming pools, existing ~md proposed 4. All pro1>erty lines 5. North arl'Ow b. Additional fees may be required. t. Land Use Application fee is $97 2. PLEASE CALL COMMUNITY DEVELOPMENT DEPARTMENT TO VERIFY FEES Page2 of2 C.8.a Packet Pg. 80 At t a c h m e n t : L U 2 1 - 1 1 2 _ G r a n d T e r r a c e L a n d U s e P e r m i t A p p l i c a t i o n C a r s & C o f f e e ( C a r s a n d C o f f e e G r o u p F e e W a i v e r R e q u e s t ) LU 21-112Cars and Coffee Monthly Event © 2021 Digital Map Products. All rights reserved. 78 feet C.8.a Packet Pg. 81 At t a c h m e n t : L U 2 1 - 1 1 2 _ G r a n d T e r r a c e L a n d U s e P e r m i t A p p l i c a t i o n C a r s & C o f f e e ( C a r s a n d C o f f e e G r o u p F e e W a i v e r R e q u e s t ) Johan M. Gallo Grand Terrace Cars & Coffee 22808 De Soto St. Grand Terrace, CA 92313 Email: gallojm1@outlook.com Phone 9494334513 1 | P a g e October 14, 2021 Mr. Steven Weiss, AICP Planning and Development Services Director City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 Sent Via Email: sweiss@grandterrace-ca.gov Reference: Letter of Intent Subject: Grand Terrace Cars & Coffee Monthly Event Dear Mr. Weiss: This Letter of Intent is sent on behalf of the Grand Terrace Cars & Coffee Group and our host, the Grand Terrace Lions Club and our, sponsor Michael Miller at Woody’s Classic Grill among others. Grand Terrace Cars & Coffee Group was formed for vehicle enthusiasts to have a place to gather once a month to show off their vehicles, allow time for fellowship and enable us to work on various projects and events that support the city of Grand Terrace. Those attending the monthly event bring in additional business by going to breakfast at Woody’s Classic Grill, The Donut House, and other businesses around our meeting location. To continue to do this event with the least amount of financial burden on our sponsors, we’re asking for the following: • A waiver of fees for the once-a-month meeting of the Grand Terrace Cars & Coffee Group. • A waiver of fees every six months for the banner we want to display only on the day of the event. In exchange we want to offer to participate in any events the city plans. To date we have participated in the following: o Light Up Grand Terrace Christmas Tree Event o The Grand Terrace Community Days o Santa Claus Parade and Car Cruise o The Cruise to honor our Veterans and seniors at the Senior and Assisted Living Centers o The Grand Terrace High School Senior Parade The waiver is specifically for the City of Grand Terrace semiannual fee of $97.00 and the signage fee of $97.00 semiannually every time we post a banner on just the day of the event. We meet on the third Saturday of every month from 8 am to 10 am at the professional building parking lot at 22365 Barton Road parking lot (weather permitting). Mr. Ed Giroux with the Grand Terrace Lions Club has permission from the property owner, Dr. Leonard Sigdestad, for us to meet there. The Grand Terrace Lions Club covers us with a one- million-dollar bond for that event. Our agreement with Dr. Leonard Sigdestad is to use the parking lot in front of the professional building, along the side and in the rear if needed. In this agreement, we are not to have vendors, booths, or food trucks, other than a small coffee setup and donuts on occasion that are donated for this event. During our meeting with you, Interim City Manager Mr. Milhiser, Mayor Pro tem Mr. Hussey, City Clerk Ms. Thomas, and Ms. Aguirre last week you had mentioned that our request would have to be made to the City Council and seek their approval. C.8.a Packet Pg. 82 At t a c h m e n t : L U 2 1 - 1 1 2 _ G r a n d T e r r a c e L a n d U s e P e r m i t A p p l i c a t i o n C a r s & C o f f e e ( C a r s a n d C o f f e e G r o u p F e e W a i v e r R e q u e s t ) Johan M. Gallo Grand Terrace Cars & Coffee 22808 De Soto St. Grand Terrace, CA 92313 Email: gallojm1@outlook.com Phone 9494334513 2 | P a g e William (Chuck) Cecil will be my Co-Coordinator for the monthly event, along with Lion Club members Ed and Becky Giroux. See the attachments as follows: 1) Completed Application 2) This Letter of Intent 3) Four (4) Copies of a plot plan (Just the parking lot areas) 4) Floor Plan – Not Applicable 5) One Complete set of site photographs 6) Appropriate Fee(s) – Waiver requested Please let me know if you require any other information. Sincerely, Johan Gallo Coordinator Grand Terrace Cars & Coffee 22365 Barton Road parking Cell 9494334513 Email gallojm1@outlook.com Facebook at: https://www.facebook.com/GTCarsAndCoffee CC: Interim City Manager Mr. Milhiser, Mayor Pro tem Mr. Hussey, City Clerk Ms. Thomas, Ms. Aguirre, GT Cars & Coffee Co-Coordinator – William (Chuck) Cecil, Lions Club Members – Ed & Becky Giroux, Michael Miller, Sponsor. Via email C.8.a Packet Pg. 83 At t a c h m e n t : L U 2 1 - 1 1 2 _ G r a n d T e r r a c e L a n d U s e P e r m i t A p p l i c a t i o n C a r s & C o f f e e ( C a r s a n d C o f f e e G r o u p F e e W a i v e r R e q u e s t ) Grand Terrace Cars & Coffee Land use information 1 | P a g e G r a n d T e r r a c e C a r s & C o f f e e Property: 22365 Barton Road Grand Terrace, CA 92313 Property Owner: Dr. Leonard Sigdestad Name of Organization: Grand Terrace Cars & Coffee Civic Group: Grand Terrace Lions Club - Host of: Grand Terrace Cars & Coffee Grand Terrace Cars & Coffee meetings every third Saturday of the month from 8 am to 10 am weather permitting. Primary parking for event C.8.a Packet Pg. 84 At t a c h m e n t : L U 2 1 - 1 1 2 _ G r a n d T e r r a c e L a n d U s e P e r m i t A p p l i c a t i o n C a r s & C o f f e e ( C a r s a n d C o f f e e G r o u p F e e W a i v e r R e q u e s t ) Grand Terrace Cars & Coffee Land use information 2 | P a g e G r a n d T e r r a c e C a r s & C o f f e e Land use information Property: 22365 Barton Road Grand Terrace, CA 92313 Property Owner: Dr. Leonard Sigdestad Name of Organization: Grand Terrace Cars & Coffee Civic Group: Grand Terrace Lions Club - Host of: Grand Terrace Cars & Coffee Property Line Map – Per San Bernardino Assessors Website & Site Information Entrance & Exit Points for the professional building and Bank of America C.8.a Packet Pg. 85 At t a c h m e n t : L U 2 1 - 1 1 2 _ G r a n d T e r r a c e L a n d U s e P e r m i t A p p l i c a t i o n C a r s & C o f f e e ( C a r s a n d C o f f e e G r o u p F e e W a i v e r R e q u e s t ) Grand Terrace Cars & Coffee Land use information 3 | P a g e G r a n d T e r r a c e C a r s & C o f f e e This is the typical staging area for the coffee we offer to our visitors at no charge on a small folding table. All the visiting drivers with their vehicles for Grand Terrace Cars & Coffee Congregate in the front parking lot area and we have only once, had to use the overflow area. C.8.a Packet Pg. 86 At t a c h m e n t : L U 2 1 - 1 1 2 _ G r a n d T e r r a c e L a n d U s e P e r m i t A p p l i c a t i o n C a r s & C o f f e e ( C a r s a n d C o f f e e G r o u p F e e W a i v e r R e q u e s t ) Grand Terrace Cars & Coffee Land use information 4 | P a g e G r a n d T e r r a c e C a r s & C o f f e e This picture below is the driveway to the rear of the building where the overflow parking area is located. C.8.a Packet Pg. 87 At t a c h m e n t : L U 2 1 - 1 1 2 _ G r a n d T e r r a c e L a n d U s e P e r m i t A p p l i c a t i o n C a r s & C o f f e e ( C a r s a n d C o f f e e G r o u p F e e W a i v e r R e q u e s t ) Grand Terrace Cars & Coffee Land use information 5 | P a g e G r a n d T e r r a c e C a r s & C o f f e e This is the rear of the building where the other overflow parking area is located. C.8.a Packet Pg. 88 At t a c h m e n t : L U 2 1 - 1 1 2 _ G r a n d T e r r a c e L a n d U s e P e r m i t A p p l i c a t i o n C a r s & C o f f e e ( C a r s a n d C o f f e e G r o u p F e e W a i v e r R e q u e s t ) AGENDA REPORT MEETING DATE: November 9, 2021 Council Item TITLE: Emergency Management Performance Grant (EMPG) FY2020 PRESENTED BY: Haide Aguirre, Associate Planner RECOMMENDATION: 1. Receive and file the San Bernardino County Fire (SB Fire) Emergency Management Performance Grant (EMPG) Project Approval Notification Letter. 2. Accept the EMPG award in the amount of $11,184. 3. Establish Fund #75 as the Emergency Management Performance Grant (EMPG) Fund. 4. Authorize the in-kind match of $11,184 from the City’s approved FY2021-22 operating budget as required by the EMPG grant. 5. Approve the revenue and expense appropriations in the amounts of $22,368 respectively for the EMPG grant activity. 6. Approve the FY20 Emergency Management Performance Grand (EMPG) Subrecipient Agreement. 7. Authorize the City Manager or his designee to execute the FY20 Emergency Management Performance Grand (EMPG) Subrecipient Agreement. 2030 VISION STATEMENT: This staff report supports City Council Goal #1, “Ensuring Our Fiscal Viability” and Goal #2 "Maintain Public Safety". BACKGROUND: The Emergency Management Performance Grant (EMPG) is a program that supports comprehensive emergency management at the local level and encourages the improvement of mitigation, preparedness, response, and recovery capabilities for all hazards and threats. Funds provided under the EMPG program must be used to support local emergency management program activities that contribute to the San Bernardino County Operational Area’s capability to prevent, prepare for, mitigate C.9 Packet Pg. 89 against, respond to, and recover from emergencies and disasters, whether natural or man-made. The EMPG establishes standards to ensure a uniform level of preparedness across jurisdictions. The eligible activities covered by the grant include planning, organization, equipment training, and exercises, which provide the foundation for an effective and consistent response to any threatened or actual disaster or emergency, regardless of the cause. The EMPG is granted on a 50/50 match basis, which requires the city to match at a minimum the amount of the funding received. DISCUSSION: On May 4, 2021, the City received approval from San Bernardino County Fire District for a grant application submitted in the amount of $11,184 to be used in support of the City’s Emergency Operations Center (EOC) and Community Emergency Response Team (CERT). The grant allows the City to improve communication and response capabilities by repairing existing equipment and purchasing needed equipment utilized for supporting the City’s “Special Needs and Planning.” The grant requirements are detailed below: 1. Match: The EMPG grant requires a dollar-for-dollar cost share and can be fulfilled by expending non-federal dollars, via cash or in-kind match. Both the cash match and in-kind match must be submitted with proper supporting documentation in compliance of Federal requirements when requesting reimbursement. 2. Modifications: Any changes to a project require obtaining pre-approval from the State prior to incurring any cost. 3. Performance Reports: Track and report cumulative project progress/status and submit signed report quarterly. 4. Reimbursement Requests: Submit copies of original Invoices clearly outlining the grant purchased item(s), proof of payment(s), SAM's verification, (2) sets of color photos (equip), (3) quotes/bids, payroll reports, and personnel activity reports. The City has limited resources; therefore, the grant was requested by the City Manager as a resource to update existing equipment and to purchase needed equipment to improve the EOC and CERT preparedness, prevention, preparation for, mitigation against, response to, and recovery from emergencies and disasters. The activities approved under the grant have been included on the enclosed Grant Program Approved Project Worksheet. RECOMMENDATION: Staff is requesting that City Council receive and file the San Bernardino County Fire Emergency Management Performance Grant (EMPG) Project Approval Notification C.9 Packet Pg. 90 Letter, accepts the EMPG award in the amount of $11,184, establish fund #75 as the Emergency Management Performance Grant (EMPG) fund, authorize the in-kind match of $11,184 from the City’s Approved FY2021-22 operating budget as required by the EMPG grant, and approves the revenue and expense appropriations in the amount of $22,368 respectively for the EMPG grant activity. FISCAL IMPACT: The City will receive a federal reimbursement grant in the amount of $11,184. Staff is requesting that City Council authorize grant revenue of $11,184 and a transfer from the General Fund of $11,184 for the City's match and expense appropriations in the amount of $22,368 as shown in the table below to account for the grant expenditures. The City will be reimbursed by the federal program after the project is completed. Emergency Management Preparedness Grant (EMPG) Fund: Fund Description Amounts Revenue/Transfers 75 75-300-33 Grant Revenues EMPG 11,184.00$ 75 75-800-10 Transfer From Fund 10 11,184.00$ Total Revenues/Transfers 22,368.00$ Expenditures 75 75-370-220-000-000 Special Departmental Expense 22,368.00$ Total Expenditures 22,368.00$ 10 10-999-999-075-000 Transfer to Fund 75 11,184.00$ ATTACHMENTS: • FY20 EMPG Project Approval Notification Letter (PDF) • FY20 Revised EMPG Authorized Agents (DOCX) • FY20 EMPG Subrecipient Agreement (PDF) • FY20 EMPG Performance Grant Approved Project Worksheet (PDF) APPROVALS: Haide Aguirre Completed 10/28/2021 4:26 PM Steven Weiss Completed 10/28/2021 4:58 PM Finance Completed 11/02/2021 2:12 PM City Attorney Completed 11/03/2021 12:24 PM City Manager Completed 11/05/2021 2:26 PM City Council Pending 11/09/2021 6:00 PM C.9 Packet Pg. 91 C.9.a Packet Pg. 92 At t a c h m e n t : F Y 2 0 E M P G P r o j e c t A p p r o v a l N o t i f i c a t i o n L e t t e r ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.a Packet Pg. 93 At t a c h m e n t : F Y 2 0 E M P G P r o j e c t A p p r o v a l N o t i f i c a t i o n L e t t e r ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.b Packet Pg. 94 At t a c h m e n t : F Y 2 0 R e v i s e d E M P G A u t h o r i z e d A g e n t s [ R e v i s i o n 1 ] ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 95 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 96 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 97 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 98 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 99 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 100 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 101 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 102 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 103 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 104 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 105 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 106 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 107 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 108 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 109 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 110 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 111 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 112 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 113 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 114 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 115 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 116 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 117 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 118 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) Attachment G FY20 EMPG Project Narrative and Work Plan Page 1 of 3 NOTE: Complete a separate Project Narrative and Work Plan for each proposed project Applicant (Jurisdiction’s Name): City of Grand Terrace Project Title: EOC and CERT equipment and materials AEL No.:N/A State Strategy Goal and Objective Supported by the Project: This project supports State strategy goal an objective No.4, to strengthen communications capabilities through planning, governance, technology, and equipment, and No. 8, to enhance incident recovery capabilities. Indicate the State Priority Supported by the Project (Select All That Apply): 1. Information Management 6. Emergency Responder Credentialing 2. Care and Sheltering x 7. Planning 3. Alert and Warning 8. Exercises x 4. Special Needs 9. Regional Catastrophic Planning 5. Mass Evacuation 10. COOP and COG Planning Please answer the following questions: 1. Provide a brief description (maximum 2 paragraphs) of the proposed project and how it supports the State priority. Grand Terrace, a city with limited resources, wishes to utilize the FY20 EMP Grand funding (matching) to support the mission of providing humanitarian services in the event of public need and assistance. Grand Terrace has an established Emergency Operations Center (EOC) and a Community Emergency Response Team (CERT) focused on training community members on how to safely prepare to and respond to disasters. In order to build up the EOC and improve communication capabilities we would like to get a laptop, portable printer, Office software, a bag to make the computer and equipment portable. A portable generator has been included to be utilized by either the EOC or CERT when needed. In addition, we would like to include some type of communication software to improve communication between the City and the community (emergency notifications), we have listed Hootsuite Software; however, we are also considering Dataminr. The City reinstated the City’s CERT Volunteer group in 2018. The CERT trailer needs to be repaired to be able to function properly in case of an emergency. Much of the originally purchased equipment needs replacement or, more efficient equipment will be necessary. The City’s CERT trailer stored with essential equipment needs complete replacement. Emergency food, lighting, and radios are obsolete. The CERT inventory needs are listed on the proposed equipment list (H1). 2. Provide a detailed description on how you plan to manage your proposed project. Directed by the City’s designated Emergency Manager, G. Harold Duffey, Planning and Development Services Director/Staff will develop a strategy to manage these resources, provide training by priority. A work program will be initiated to identify how inventory, maintenance, equipment, and supplies are resourced and maintained to keep the EOC and CERT ready in the event of an emergency. 3. Provide a detailed description on how you plan to account for and manage the required 50/50 cost-match of the proposed project. The City takes extreme pride by continually auditing every expenditure through the strategic business planning process with quarterly updates to the City Council. All costs will be managed with an Excel C.9.c Packet Pg. 119 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) Attachment G FY20 EMPG Project Narrative and Work Plan Page 2 of 3 spreadsheet clearly identifying purchase, cost, and timely input. Staff time will be tracked by task and timeline required by the FY20 EMPG and matching the amount spent. 4. Provide a performance timeline for your proposed project. Make sure that the timeline you are proposing is “reasonable”. The City anticipates the grant is awarded in thirty (30) days Once the grant has been awarded, the award of grant will be presented to the City Council for contract acceptance. The contract will then be submitted to the Grantor for acceptance and funding. Assuming the Grant is accepted with contract, vital equipment will then be purchased during Spring 2021. The City will develop a priority list and start obtaining estimates for the purchase of a new CERT trailer to replace the obsolete existing trailer, equipment and supplies such as radios and emergency food and water will furnish the trailer. For the EOC, the City will purchase with the grant a compatible laptop computer, cameras for monitoring sensitive locations with compatible EOC related software. 5. Training Data Table (Indicate the date that course was taken by the employee. Attached copy of certification). If the employee has not taken the course, write the date that the employee plans to complete the course in FY 2019. Important Note to Remember: To qualify for 2020 EMPG grant funding, the program funded personnel must complete the required course or courses listed below from July 1, 2020 to June 30, 2022. NIMS REQUIRED COURSES EMPG Funded Employee Name IS 100 IS 200 IS 700 IS 800 Aligned to Multi-Year Training (Yes or No) EMPG Funded Employee Name FEMA PROFESSIONAL DEVELOPMENT SERIES IS 120.c IS 230.d IS 235.c IS 240.b IS 241.b IS 242.b IS 244.b Aligned to Multi-Year Training (Yes or No) 6. Exercise Requirement (indicates the name of the exercise, location, and date the subrecipient plans to attend or host the event). Important Note to Remember: To qualify for 2020 EMPG grant funding, C.9.c Packet Pg. 120 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) Attachment G FY20 EMPG Project Narrative and Work Plan Page 3 of 3 the program funded personnel, as well as personnel providing salary match, must participate in at least three (3) exercises from July 1, 2020 to June 30, 2022 (24-month period). Response to real world events will not fulfill exercise requirements. Please check the appropriate box: □ Our agency currently has spending authority for the requested funds. □ Our agency does not currently have spending authority for the requested funds. Please explain below: __________________________________________________________________________________ ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________ Exercise Date EMPG Funded Employee Name Name of Exercise Name of Host and Location Discussion- Based Exercise (Seminar, Workshop, TTX or Game) Operations- Based Exercise (Drill, Functional, Full-Scale) 1st Qtr. 2nd Qtr. 3rd Qtr. 4th Qtr. AAR & IP Will Be Submitted C.9.c Packet Pg. 121 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) Attachment H-1 Jurisdiction Name:City of Grand Terrace Point of Contact:Steven A. Weiss Department or Division:Planning and Development Services Director Address:22795 Barton Road, Gran Terrace, CA 92313 E-mail Address:sweiss@grandterrace-ca.gov Phone Number:(909) 824-6621 ext. 225 Date Submitted:11/17/2020 ***Must Complete Attachment G: Project Narrative for each project listed here.*** YES NO 1 Other Authorized Equipment N/A N/A N/A NO NO $5,213 Response Operational Coordination Goal 4: Strengthen Communicatio ns Capabilities Through Planning, Governance, Technology, and Equipment At the 6 month mark, this project will be _____ % complete and $ ________ funds will be expended.At the 12 month mark, this project will be _____ % complete and $ _________ funds will be expended. At the 18 month mark, this project will be ____% complete and $_________ funds will be expended. At the 24 month mark, this project will be _____% complete and $_________ funds will be expended. YES NO 1 Other Authorized Equipment N/A N/A N/A NO NO $1,000 Response Operational Coordination Goal 4: Strengthen Communications Capabilities YES NO 1 Other Authorized Equipment N/A N/A N/A NO NO $4,500 Prevention Operational Coordination Goal 4: Strengthen Communicatio ns Capabilities Through YES No 1 Other Authorized Equipment N/A N/A N/A NO NO $159 Prevention Operational Coordination Goal 4: Strengthen Communicatio ns Capabilities Through YES No 1 Other Authorized Equipment N/A N/A N/A NO NO $400 Prevention Operational Coordination Goal 4: Strengthen Communicatio ns Capabilities Through YES No 1 Other Authorized Equipment N/A N/A N/A NO NO $80 Prevention Operational Coordination Goal 4: Strengthen Communicatio ns Capabilities Through YES No 1 Other Authorized Equipment N/A N/A N/A NO NO $100 Prevention Operational Coordination Goal 4: Strengthen Communicatio ns Capabilities Through YES No 1 Other Authorized Equipment N/A N/A N/A NO NO $2,000 Prevention Operational Coordination Goal 4: Strengthen Communicatio ns Capabilities Through YES No 1 Other Authorized Equipment N/A N/A N/A NO NO $3,120 Prevention Operational Coordination Goal 4: Strengthen Communicatio ns Capabilities Through SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT FY 2020 EMPG PROPOSED EQUIPMENT PROJECT OFFICE OF EMERGENCY SERVICES Equipment Description No.Installation Required QTY EHP FBI Project Cost Solution Area Sub-Category Sole Source Project Milestones AEL Title NPG Core CapabilitiesNPG Mission Area Cal OES FY20 Strategy Goals and Number Safecom Guidance Portable or Handheld CERT Trailer repair Maint. and Sustain > Repair and Replacement Costs EOC ProjectAEL # EOC Laptop computer 04HW-01-INHW Computer Software (Microsoft Office) EOC Wireless Portable Printer EOC Dell wireless mouse and Keyboard EOC computer back pack EOC Satellite Phones (2) EOC Hootsuite Software (Team for two years) EOC Portable Generator FY2019 EMPG C.9.c Packet Pg. 122 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) Equipment Description No.Installation Required QTY EHP FBI Project Cost Solution Area Sub-Category Sole Source Project Milestones AEL Title NPG Core CapabilitiesNPG Mission Area Cal OES FY20 Strategy Goals and Number SafecomGuidance Portable or Handheld EOC ProjectAEL # yes n/a 20 Other Authorized Equipment N/A N/A N/A NO NO $1,580 Response Operational Coordination Goal 4: Strengthen Communications Capabilities Through Planning, Governance, Technology, and Equipment At the 6 month mark, this project will be _____ % complete and $ ________ funds will be expended.At the 12 month mark, this project will be _____ % complete and $ _________ funds will be expended. At the 18 month mark, this project will be ____% complete and $_________ funds will be expended. At the 24 month mark, this project will be _____% complete and $_________ funds will be expended. yes n/a 20 Other Authorized E i t N/A N/A N/A NO NO $1,500 Response Operational Coordination yes NO 10 Other Authorized Equipment N/A N/A N/A NO NO $100 Response Response yes NO 20 Other Authorized Equipment N/A N/A N/A NO NO $30 Response Response yes NO 20 Other Authorized Equipment N/A N/A N/A NO NO $100 Response Response yes NO Other Authorized Equipment N/A N/A N/A NO NO $150 Response Response yes NO 10 Other Authorized Equipment N/A N/A N/A NO NO $150 Response Response yes NO Other Authorized N/A N/A N/A NO NO $200 Response Response yes NO 20 Other Authorized N/A N/A N/A NO NO $40 Response Response yes NO 15 Other Authorized N/A N/A N/A NO NO $52 Response Response yes NO Other Authorized N/A N/A N/A NO NO $100 Response Response yes NO 10 Other Authorized N/A N/A N/A NO NO $20 Response Response yes NO Other Authorized N/A N/A N/A NO NO $50 Response Response yes NO 5 Other Authorized Equipment N/A N/A N/A NO NO $75 Response Response yes NO 1 Other Authorized Equipment N/A N/A N/A NO NO $50 Response Response yes NO 2 Other Authorized Equipment N/A N/A N/A NO NO $100 Response Response yes NO 1 Other Authorized Equipment N/A N/A N/A NO NO $119 Response Response yes NO Other Authorized Equipment N/A N/A N/A NO NO $100 Response Response yes NO 1 Other Authorized Equipment N/A N/A N/A NO NO $75 Response Response yes NO 2 Other Authorized Equipment N/A N/A N/A NO NO $46 Response Response yes NO 10 Other Authorized Equipment N/A N/A N/A NO NO $250 Response Response yes NO 30 Other Authorized Equipment N/A N/A N/A NO NO $87 Response Response yes NO 20 Other Authorized Equipment N/A N/A N/A NO NO $60 Response Response Ear Pllug, foam (2 boxes) 01ZA-04-HEAR Batteries 10BC-00-BATT Outdoor Extension Cord 100ft 21GN-00-CCEQ All weather Field Operating Guides 11RE-00-RFEX or 11RE-00-RFNC CERT Logo Patches 21GN-00-CCEQ Eye shield and Face Mask 01ZA-03-EYEP / 01EM-01-EFPS(M) and 01AR-06-DISP/ 01EM-01-MASK Go Anywhere Toilet Kits (50 pack) 21GN-00-CCEQ dehydrated foods 19FD-01-IRAT Crescent Wrench Adjustable 21GN-00-CCEQ goggles 01UT-01-EYEP N95 Face Mask 01EM-01-MASK nitrate gloves 01EM-03-GLME water purification tablets (10 packs)21GN- 00-CCEQ utility knifes 21GN-00-CCEQ heavy-duty work gloves 01UT-01-GLOV emergency water 19FD-01-IRAT duct tape and masking tape 21GN-00-CCEQ scissors, note pads, markers, pens 21GN-00-CCEQ gas and water shut off tool 21GN-00-CCEQ Emergency Rolling Backpacks 19GN-00-BGPK Midland Emergency Weather NOAA Radio 06CP-01-PORT Batteries for the two way hand held emergency radios10BC-00-BATT Two way hand held emergency radios and batteries 06CP-01-PORT FY2019 EMPG C.9.c Packet Pg. 123 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) Equipment Description No.Installation Required QTY EHP FBI Project Cost Solution Area Sub-Category Sole Source Project Milestones AEL Title NPG Core CapabilitiesNPG Mission Area Cal OES FY20 Strategy Goals and Number SafecomGuidance Portable or Handheld EOC ProjectAEL # yes NO 4 Other Authorized Equipment N/A N/A N/A NO NO $40 Response Response yes NO 4 Other Authorized Equipment N/A N/A N/A NO NO $32 Response Response yes NO 2 Other Authorized Equipment N/A N/A N/A NO NO $140 Response Response yes NO 1 Other Authorized Equipment N/A N/A N/A NO NO $250 Response Response YES NO 3 Other Authorized Equipment N/A N/A N/A NO NO $300 Response Response Total $22,368 Wristband military triage tags 21GN-00-CCEQ Triage Marking Tapes adhesive (color set) 21GN-00-CCEQ Triage tarp set 21GN-00-CCEQ CERT team printed triage flagging tape kit, non adhesive 21GN-00-CCEQTriage tags 21GN-00-CCEQ FY2019 EMPG C.9.c Packet Pg. 124 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 125 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 126 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 127 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 128 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 129 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 130 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 131 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 132 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 133 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 134 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 135 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 136 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 137 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 138 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 139 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) C.9.c Packet Pg. 140 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&(&$/,)251,$ )257+(),6&$/<($5(1'('-81($118$/),1$1&,$/5(3257 C.9.c Packet Pg. 141 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) THIS PAGE INTENTIONALLY LEFT BLANK C.9.c Packet Pg. 142 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) )  &,7<2)*5$1'7(55$&(&$/,)251,$  $118$/),1$1&,$/5(3257  )257+(),6&$/<($5(1'('-81( C.9.c Packet Pg. 143 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) THIS PAGE INTENTIONALLY LEFT BLANK C.9.c Packet Pg. 144 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) )  &,7<2)*5$1'7(55$&(  $118$/),1$1&,$/5(3257 )257+(),6&$/<($5(1'('-81(  7$%/(2)&217(176 3DJH 1XPEHU  ,1'(3(1'(17$8',7256¶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²  0LVFHOODQHRXV&RVW6KDULQJ3ODQ  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¶VDSSHDOWR 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Business-Type Activities Activities Total Assets: Cash and investments 8,916,430$ 620,688$ 9,537,118$ Receivables: Accounts 156,376 -156,376 Notes and loans 778,843 -778,843 Accrued interest 17,956 -17,956 Internal balances (938,772) 938,772 - Prepaid costs 19,611 -19,611 Due from other governments 793,153 -793,153 Land held for resale 665,000 -665,000 Capital assets not being depreciated 3,882,998 - 3,882,998 Capital assets, net of depreciation 7,307,544 4,619,698 11,927,242 Total Assets 21,599,139 6,179,158 27,778,297 Deferred Outflows of Resources: Deferred pension related items 983,832 -983,832 Deferred OPEB related items 51,634 -51,634 Total Deferred Outflows of Resources 1,035,466 - 1,035,466 Liabilities: Accounts payable 396,019 -396,019 Accrued liabilities 82,298 - 82,298 Deposits payable 25,559 6,875 32,434 Due to other governments 946,437 -946,437 Noncurrent liabilities: Due within one year Compensated absences 40,376 -40,376 Due in more than one year Compensated absences 133,725 -133,725 Total OPEB liability 1,344,639 - 1,344,639 Net pension liability 4,891,935 - 4,891,935 Total Liabilities 7,860,988 6,875 7,867,863 Deferred Inflows of Resources: Deferred pension related items 548,092 -548,092 Deferred OPEB related items 29,487 -29,487 Total Deferred Inflows of Resources 577,579 -577,579 Net Position: Invested in capital assets 11,190,542 4,619,698 15,810,240 Restricted for: Community development projects 3,284,050 - 3,284,050 Public safety 25,741 -25,741 Public works 3,121,513 - 3,121,513 Child care 243,120 -243,120 Unrestricted (3,668,928) 1,552,585 (2,116,343) Total Net Position 14,196,038$ 6,172,283$ 20,368,321$ JUNE 30, 2019 Primary Government See Notes to Financial Statements 19 C.9.c Packet Pg. 165 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( 67$7(0(172)$&7,9,7,(6 <($5(1'('-81( 2SHUDWLQJ &DSLWDO &KDUJHVIRU 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c Packet Pg. 168 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( 5(&21&,/,$7,212)7+(%$/$1&(6+((72)*29(510(17$/)81'6 727+(67$7(0(172)1(7326,7,21 -81( )XQGEDODQFHVRIJRYHUQPHQWDOIXQGV  $PRXQWVUHSRUWHGIRUJRYHUQPHQWDODFWLYLWLHVLQWKHVWDWHPHQWRIQHW SRVLWLRQDUHGLIIHUHQWEHFDXVH &DSLWDODVVHWVQHWRIGHSUHFLDWLRQKDYHQRWEHHQLQFOXGHGDVILQDQFLDOUHVRXUFHVLQ 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c Packet Pg. 169 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 170 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) CITY OF GRAND TERRACE RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2019 Net change in fund balances - total governmental funds 785,979$ Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense or are allocated to the appropriate functional expense when the cost is below the capitalization threshold. The activity is reconciled as follows: Cost of assets capitalized 553,245$ Depreciation expense (789,850) Disposition of capital assets (496,210) (732,815) Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. Change in compensated absences payable (8,372) Governmental funds report all contributions in relation to the actuarially determined contribution for OPEB as expenditures, however in the statement of activities only the annual OPEB cost is an expense.(119,304) Pension obligation expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds.221,603 Revenues reported as unavailable revenue in the governmental funds and recognized in the statement of activities. These are included in the intergovernmental revenues in the governmental fund activity.(41,028) Change in Net Position of Governmental Activities 106,063$ See Notes to Financial Statements 25 C.9.c Packet Pg. 171 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 172 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 173 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 174 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 175 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) CITY OF GRAND TERRACE STATEMENT OF CHANGES IN FIDUCIARY NET POSITION FIDUCIARY FUNDS YEAR ENDED JUNE 30, 2019 Additions: RPTTF distribution 2,054,163$ Investment earnings 428,506 Total Additions 2,482,669 Deductions: Administrative expenses 16,642 Contractual services 308,633 Debt service payments - interest 1,079,113 Payments of enforceable obligations 74,559 Loss on sale of land held for resale 29,546 Total Deductions 1,508,493 Changes in Net Position 974,176 Net Position - Beginning of the Year 968,287 Net Position - End of the Year 1,942,463$ Private- Purpose Trust Fund Successor Agency Private Purpose Trust Fund See Notes to Financial Statements 30 C.9.c Packet Pg. 176 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 206 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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HPHUJHQF\2Q0DUFKWKH&LW\&RXQFLODGRSWHG5HVROXWLRQUDWLI\LQJ WKH'HFODUDWLRQDQG3URFODPDWLRQRID/RFDO(PHUJHQF\LQUHVSRQVHWR&29,'LQWKH &LW\RI*UDQG7HUUDFHDVLVVXHGE\WKH&LW\0DQDJHULQKLVFDSDFLW\DV'LUHFWRURI (PHUJHQF\6HUYLFHV  3RWHQWLDOLPSDFWVWRWKH&LW\¶VIXWXUHWD[UHYHQXHVLQFOXGHGLVUXSWLRQVRUUHVWULFWLRQVRQ &LW\FXUUHQWHPSOR\HHV DELOLW\WRZRUN7KHHFRQRPLFLPSDFWVDVVRFLDWHGZLWK&29,'  LV GLIILFXOW WR SUHGLFW DW WKLV SRLQW 2Q $SULO   WKH &LW\ &RXQFLO DGRSWHG 5HVROXWLRQ1RGHFODULQJDILVFDOHPHUJHQF\UHODWHGWRWKHLQFUHDVHVSUHDGRI &29,'DQGGLUHFWLQJWKH&LW\0DQDJHUWRUHVHDUFKUHYLHZDQGSUHVHQWWR&LW\&RXQFLO IRUDSSURYDOEXGJHWFXWWRPLWLJDWHWKHILVFDOLPSDFWVWRWKH)<DQG)< EXGJHWV 62 C.9.c Packet Pg. 208 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) THIS PAGE INTENTIONALLY LEFT BLANK 63 C.9.c Packet Pg. 209 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 210 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) CITY OF GRAND TERRACE SCHEDULE OF PLAN CONTRIBUTIONS 2015 2016 2017 2018 2019 Miscellaneous Plan Actuarially Determined Contribution 159,393$ 116,663$ 424,915$ 391,538$ 383,835$ Contribution in Relation to the Actuarially Determined Contribution (159,393) (116,663) (424,915) (391,538)(383,835) Contribution Deficiency (Excess)-$ -$ -$ -$ -$ Covered Payroll 1,452,613$ 1,335,625$ 1,540,292$ 1,352,434$ 1,382,907$ Contributions as a Percentage of Covered Payroll 10.97%8.73% 27.59% 28.95%27.76% Note to Schedule: Valuation Date:June 30, 2016 Methods and assumptions used to determine contribution rates: Actuarial Cost Method Amortization method Level percentage of payroll Assets valuation method Market value Discount rate Payroll growth 3.00% Inflation 2.75% Projected salary increases Varies by entry age and service Individual salary growth MISCELLANEOUS COST-SHARING PLAN AS OF JUNE 30, FOR THE LAST TEN FISCAL YEARS (1) Entry age normal (1) Historical information is required only for measurement for which GASB Statement No. 68 is applicable. Fiscal Year 2015 was the first year of implementation, therefore only five years are shown. A merit scale varying by duration of employment coupled with an assumed annual inflation growth of 2.75% and an annual production growth of 0.25%. 7.15% (net of administrative expenses) 65 C.9.c Packet Pg. 211 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) CITY OF GRAND TERRACE SCHEDULE OF CHANGES IN TOTAL OPEB LIABILITY AND RELATED RATIOS AS OF JUNE 30, FOR THE LAST TEN FISCAL YEARS (1) 2018 2019 Total OPEB Liability Service cost 169,316$ 107,552$ Interest on the total OPEB liability 51,629 48,506 Actual and expected experience difference -- Changes in assumptions (45,427)62,620 Changes in benefit terms (259,790)- Benefit payments (45,629)(39,770) Net Change in Total OPEB Liability (129,901)178,908 Total OPEB liability - beginning 1,295,632 1,165,731 Total OPEB Liability - Ending 1,165,731$ 1,344,639$ Covered-Employee Payroll 866,196$ 1,575,073$ Total OPEB Liability as a Percentage of Covered-Employee Payroll 135%85% Notes to Schedule: None (1) Historical information is required only for the measurement periods for which GASB 75 is applicable. Fiscal Year 2018 was the first year of implementation. Future years' information will be displayed up to 10 years as information becomes available. Changes in assumptions:The discount rate was changed from 3.58 percent to 3.87 percent for the measurement period ended June 30, 2018. The discount rate was updated to 3.50% (Bond Buyer 20-Bond Index) based on municipal bond rate as of the measure date June 30, 2019. 66 C.9.c Packet Pg. 212 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 213 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( 675((7,03529(0(17 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\   5HVRXUFHV ,QIORZV  &KDUJHVIRUVHUYLFHV  8VHRIPRQH\DQGSURSHUW\   $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV  &KDUJHVWR$SSURSULDWLRQV 2XWIORZ  3XEOLFZRUNV  7UDQVIHUVRXW    7RWDO&KDUJHVWR$SSURSULDWLRQV  %XGJHWDU\)XQG%DODQFH-XQH     6HH1RWHVWR5HTXLUHG6XSSOHPHQWDU\,QIRUPDWLRQ 68 C.9.c Packet Pg. 214 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( +286,1*$87+25,7< <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\   5HVRXUFHV ,QIORZV  8VHRIPRQH\DQGSURSHUW\   0LVFHOODQHRXV    *DLQRQVDOHRISURSHUW\   $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV    &KDUJHVWR$SSURSULDWLRQV 2XWIORZ  (FRQRPLFGHYHORSPHQW  7RWDO&KDUJHVWR$SSURSULDWLRQV    %XGJHWDU\)XQG%DODQFH-XQH 6HH1RWHVWR5HTXLUHG6XSSOHPHQWDU\,QIRUPDWLRQ 69 C.9.c Packet Pg. 215 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) THIS PAGE INTENTIONALLY LEFT BLANK 70 C.9.c Packet Pg. 216 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 217 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 218 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 219 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 220 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( &20%,1,1*%$/$1&(6+((7 1210$-25*29(510(17$/)81'6 -81( $VVHWV &DVKDQGLQYHVWPHQWV 5HFHLYDEOHV $FFRXQWV5HFHLYDEOH 'XHIURPRWKHUJRYHUQPHQWV 'XHIURPRWKHUIXQGV 7RWDO$VVHWV /LDELOLWLHV'HIHUUHG,QIORZVRI5HVRXUFHV DQG)XQG%DODQFHV /LDELOLWLHV $FFRXQWVSD\DEOH 5HIXQGDEOH'HSRVLWV 'XHWRRWKHUIXQGV 7RWDO/LDELOLWLHV 'HIHUUHG,QIORZVRI5HVRXUFHV 8QDYDLODEOHUHYHQXHV 7RWDO'HIHUUHG,QIORZVRI5HVRXUFHV )XQG%DODQFHV 5HVWULFWHGIRU &RPPXQLW\GHYHORSPHQWSURMHFWV 3XEOLFVDIHW\ 3XEOLFZRUNV &KLOG&DUH 8QDVVLJQHG 7RWDO)XQG%DODQFHV 7RWDO/LDELOLWLHV'HIHUUHG,QIORZVRI 5HVRXUFHVDQG)XQG%DODQFHV  &217,18('                                                             &DO5HF\FOH *UDQW 6HQLRU%XV 3URJUDP)XQG 6SHFLDO5HYHQXH)XQGV 3XEOLF (GXFDWLRQDO  *RYHUQPHQW $FFHVV $FWLYH 7UDQVSRUWDWLRQ 3URJUDP 75 C.9.c Packet Pg. 221 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 222 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 223 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 224 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) THIS PAGE INTENTIONALLY LEFT BLANK 79 C.9.c Packet Pg. 225 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 226 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( &20%,1,1*67$7(0(172)5(9(18(6 (;3(1',785(6$1'&+$1*(6,1)81'%$/$1&(6 1210$-25*29(510(17$/)81'6 <($5(1'('-81(  5HYHQXHV 7D[HV /LFHQVHVDQGSHUPLWV ,QWHUJRYHUQPHQWDO &KDUJHVIRUVHUYLFHV 8VHRIPRQH\DQGSURSHUW\ )LQHVDQGIRUIHLWXUHV 0LVFHOODQHRXV 7RWDO5HYHQXHV ([SHQGLWXUHV &XUUHQW *HQHUDOJRYHUQPHQW 3XEOLFVDIHW\ &XOWXUDODQGUHFUHDWLRQ 3XEOLFZRUNV &DSLWDORXWOD\ 7RWDO([SHQGLWXUHV ([FHVV 'HILFLHQF\ RI5HYHQXHV 2YHU 8QGHU ([SHQGLWXUHV 2WKHU)LQDQFLQJ6RXUFHV 8VHV  7UDQVIHUVLQ 7UDQVIHUVRXW 3URFHHGVIURPVDOHRIFDSLWDODVVHW 7RWDO2WKHU)LQDQFLQJ6RXUFHV  8VHV 1HW&KDQJHLQ)XQG%DODQFHV )XQG%DODQFHV%HJLQQLQJRI<HDUDV SUHYLRXVO\UHSRUWHG 5HVWDWHPHQWV )XQG%DODQFHV%HJLQQLQJRI<HDUDVUHVWDWHG )XQG%DODQFHV(QGRI<HDU  &217,18(' 7UDIILF6DIHW\                                                                                      $LU4XDOLW\ ,PSURYHPHQW 6SHFLDO5HYHQXH)XQGV 6WDWH*DV7D[ )DFLOLWLHV 'HYHORSPHQW 81 C.9.c Packet Pg. 227 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 228 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 229 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 231 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 232 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( &+,/'&$5(&(17(5 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\       5HVRXUFHV ,QIORZV  8VHRIPRQH\DQGSURSHUW\   3URFHHGVIURPVDOHRIFDSLWDODVVHW    $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV      &KDUJHVWR$SSURSULDWLRQV 2XWIORZ  &XOWXUDODQGUHFUHDWLRQ    7RWDO&KDUJHVWR$SSURSULDWLRQV    %XGJHWDU\)XQG%DODQFH-XQH     87 C.9.c Packet Pg. 233 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( 67250'5$,1,03529(0(17 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\   5HVRXUFHV ,QIORZV  &KDUJHVIRUVHUYLFHV  8VHRIPRQH\DQGSURSHUW\   $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV    &KDUJHVWR$SSURSULDWLRQ 2XWIORZ  3XEOLFZRUNV  &DSLWDORXWOD\ 7RWDO&KDUJHVWR$SSURSULDWLRQV    %XGJHWDU\)XQG%DODQFH-XQH 88 C.9.c Packet Pg. 234 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( 3$5.'(9(/230(17 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\ 5HVRXUFHV ,QIORZV  &KDUJHVIRUVHUYLFHV  8VHRIPRQH\DQGSURSHUW\   $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV    &KDUJHVWR$SSURSULDWLRQV 2XWIORZ  &XOWXUDODQGUHFUHDWLRQ    3XEOLFZRUNV  7UDQVIHUVRXW    7RWDO&KDUJHVWR$SSURSULDWLRQV    %XGJHWDU\)XQG%DODQFH-XQH     89 C.9.c Packet Pg. 235 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( $%&236)81' <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\ 5HVRXUFHV ,QIORZV  ,QWHUJRYHUQPHQWDO    8VHRIPRQH\DQGSURSHUW\   $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV  &KDUJHVWR$SSURSULDWLRQV 2XWIORZ  3XEOLFVDIHW\   7RWDO&KDUJHVWR$SSURSULDWLRQV  %XGJHWDU\)XQG%DODQFH-XQH 90 C.9.c Packet Pg. 236 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( $,548$/,7<,03529(0(17 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\ 5HVRXUFHV ,QIORZV  ,QWHUJRYHUQPHQWDO  8VHRIPRQH\DQGSURSHUW\   $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV    &KDUJHVWR$SSURSULDWLRQV 2XWIORZ  3XEOLFZRUNV  &DSLWDORXWOD\ 7UDQVIHUVRXW    7RWDO&KDUJHVWR$SSURSULDWLRQV  %XGJHWDU\)XQG%DODQFH-XQH 91 C.9.c Packet Pg. 237 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( 67$7(*$67$; <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\   5HVRXUFHV ,QIORZV  ,QWHUJRYHUQPHQWDO      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)LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\   5HVRXUFHV ,QIORZV  &KDUJHVIRUVHUYLFHV  8VHRIPRQH\DQGSURSHUW\   $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV    &KDUJHVWR$SSURSULDWLRQ 2XWIORZ  &XOWXUDODQGUHFUHDWLRQ  7RWDO&KDUJHVWR$SSURSULDWLRQV    %XGJHWDU\)XQG%DODQFH-XQH 94 C.9.c Packet Pg. 240 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( 0($685(, <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\   5HVRXUFHV ,QIORZV  ,QWHUJRYHUQPHQWDO    8VHRIPRQH\DQGSURSHUW\   $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV    &KDUJHVWR$SSURSULDWLRQV 2XWIORZ  3XEOLFZRUNV  &DSLWDORXWOD\   7RWDO&KDUJHVWR$SSURSULDWLRQV    %XGJHWDU\)XQG%DODQFH-XQH   95 C.9.c Packet Pg. 241 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( &'%* <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\       5HVRXUFHV ,QIORZV  ,QWHUJRYHUQPHQWDO    8VHRIPRQH\DQGSURSHUW\   $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV    &KDUJHVWR$SSURSULDWLRQV 2XWIORZ  3XEOLFZRUNV  7RWDO&KDUJHVWR$SSURSULDWLRQV    %XGJHWDU\)XQG%DODQFH-XQH         96 C.9.c Packet Pg. 242 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( 63(&,$/',675,&76/$1'6&$3( /,*+7,1* <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\   5HVRXUFHV ,QIORZV  7D[HV  8VHRIPRQH\DQGSURSHUW\   )LQHVDQGIRUIHLWXUHV    $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV  &KDUJHVWR$SSURSULDWLRQV 2XWIORZ  3XEOLFZRUNV  7RWDO&KDUJHVWR$SSURSULDWLRQV    %XGJHWDU\)XQG%DODQFH-XQH 97 C.9.c Packet Pg. 243 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( 635,1*02817$,15$1&+ <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\ 5HVRXUFHV ,QIORZV  /LFHQVHVDQGSHUPLWV   8VHRIPRQH\DQGSURSHUW\ $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV  &KDUJHVWR$SSURSULDWLRQ 2XWIORZ  &XOWXUDODQGUHFUHDWLRQ    7RWDO&KDUJHVWR$SSURSULDWLRQV    %XGJHWDU\)XQG%DODQFH-XQH 98 C.9.c Packet Pg. 244 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( &$/5(&<&/(*5$17 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\DVUHVWDWHG  5HVRXUFHV ,QIORZV  ,QWHUJRYHUQPHQWDO    $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV    &KDUJHVWR$SSURSULDWLRQ 2XWIORZ  &XOWXUDODQGUHFUHDWLRQ   &DSLWDORXWOD\ 7RWDO&KDUJHVWR$SSURSULDWLRQV  %XGJHWDU\)XQG%DODQFH-XQH 99 C.9.c Packet Pg. 245 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( 6(1,25%86352*5$0)81'<($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\ 5HVRXUFHV ,QIORZV  ,QWHUJRYHUQPHQWDO  &KDUJHVIRUVHUYLFHV  8VHRIPRQH\DQGSURSHUW\ 7UDQVIHUVLQ  $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV  &KDUJHVWR$SSURSULDWLRQ 2XWIORZ  &XOWXUDODQGUHFUHDWLRQ    7RWDO&KDUJHVWR$SSURSULDWLRQV    %XGJHWDU\)XQG%DODQFH-XQH 100 C.9.c Packet Pg. 246 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( 38%/,&('8&$7,21$/ *29(510(17$&&(66 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\ 5HVRXUFHV ,QIORZV  8VHRIPRQH\DQGSURSHUW\ 0LVFHOODQHRXV    $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV  &KDUJHVWR$SSURSULDWLRQ 2XWIORZ  &DSLWDORXWOD\  7RWDO&KDUJHVWR$SSURSULDWLRQV  %XGJHWDU\)XQG%DODQFH-XQH 101 C.9.c Packet Pg. 247 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( $&7,9(75$163257$7,21352*5$0 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\       5HVRXUFHV ,QIORZV  ,QWHUJRYHUQPHQWDO    $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV    &KDUJHVWR$SSURSULDWLRQ 2XWIORZ  &XOWXUDODQGUHFUHDWLRQ  7RWDO&KDUJHVWR$SSURSULDWLRQV  %XGJHWDU\)XQG%DODQFH-XQH      102 C.9.c Packet Pg. 248 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( +,*+:$<6$)(7<,03529(0(17352*5$0 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\ 5HVRXUFHV ,QIORZV  ,QWHUJRYHUQPHQWDO    $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV    &KDUJHVWR$SSURSULDWLRQ 2XWIORZ  3XEOLFZRUNV  &DSLWDORXWOD\ 7RWDO&KDUJHVWR$SSURSULDWLRQV  %XGJHWDU\)XQG%DODQFH-XQH   103 C.9.c Packet Pg. 249 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( &$3,7$/,03529(0(17675((76 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\     5HVRXUFHV ,QIORZV  8VHRIPRQH\DQGSURSHUW\     7UDQVIHUVLQ      $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV      &KDUJHVWR$SSURSULDWLRQV 2XWIORZ  3XEOLFZRUNV   &DSLWDORXWOD\  7UDQVIHUVRXW     7RWDO&KDUJHVWR$SSURSULDWLRQV    %XGJHWDU\)XQG%DODQFH-XQH   104 C.9.c Packet Pg. 250 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( %$5721&2/721%5,'*( <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\     &KDUJHVWR$SSURSULDWLRQ 2XWIORZ  7UDQVIHUVRXW     7RWDO&KDUJHVWR$SSURSULDWLRQV    %XGJHWDU\)XQG%DODQFH-XQH   105 C.9.c Packet Pg. 251 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( &$3,7$/352-(&76 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\        5HVRXUFHV ,QIORZV  0LVFHOODQHRXV     7UDQVIHUVLQ     $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV     &KDUJHVWR$SSURSULDWLRQ 2XWIORZ  3XEOLFZRUNV      7RWDO&KDUJHVWR$SSURSULDWLRQV      %XGJHWDU\)XQG%DODQFH-XQH     106 C.9.c Packet Pg. 252 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&(  %8'*(7$5<&203$5,6216&+('8/( &$3,7$/352-(&73$5.6 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\     5HVRXUFHV ,QIORZV  8VHRIPRQH\DQGSURSHUW\    7UDQVIHUVLQ      $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV      &KDUJHVWR$SSURSULDWLRQ 2XWIORZ  &DSLWDORXWOD\    7RWDO&KDUJHVWR$SSURSULDWLRQV     %XGJHWDU\)XQG%DODQFH-XQH  107 C.9.c Packet Pg. 253 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( %8'*(7$5<&203$5,6216&+('8/( &$3,7$/352-(&76&200(5&(:$<352-(&7 <($5(1'('-81( 9DULDQFHZLWK  )LQDO%XGJHW %XGJHW$PRXQWV $FWXDO 3RVLWLYH 2ULJLQDO )LQDO $PRXQWV 1HJDWLYH %XGJHWDU\)XQG%DODQFH-XO\     5HVRXUFHV ,QIORZV  ,QWHUJRYHUQPHQWDO     7UDQVIHUVLQ     $PRXQWV$YDLODEOHIRU$SSURSULDWLRQV     &KDUJHVWR$SSURSULDWLRQ 2XWIORZ  &DSLWDORXWOD\     7RWDO&KDUJHVWR$SSURSULDWLRQV     %XGJHWDU\)XQG%DODQFH-XQH      108 C.9.c Packet Pg. 254 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) &,7<2)*5$1'7(55$&( &20%,1,1*67$7(0(172)$66(76$1'/,$%,/,7,(6 $//$*(1&<)81'6 -81( 7RWDOV $VVHWV &DVKDQGLQYHVWPHQWV  'XHIURPRWKHUJRYHUQPHQWV  7RWDO$VVHWV  /LDELOLWLHV $FFRXQWVSD\DEOH  'HSRVLWVSD\DEOH  7RWDO/LDELOLWLHV  5HIXQGDEOH 'HSRVLWV7UXVW )XQG (PSOR\HHV 'HIHUUHG&RPS 7UXVW)XQG 109 C.9.c Packet Pg. 255 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t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c Packet Pg. 256 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) City of Grand Terrace Fiscal Policy Policy No. 3.01.01 Subject: Purchasing Effective Date: 5/13/14 Page 1 of 6 PURPOSE: The purpose of this policy is to ensure that the City’s purchasing practices are carried out in accordance with the Purchasing Ordinance, which was approved by the City Council on November 27, 2012. DEFINITIONS: Notice Inviting Bids: A document issued to specified potential bidders, or posted on the City’s website, inviting bids for specified merchandise or service. The subsequent contract is generally awarded to the lowest responsible bidder. Purchase Order: A document which authorizes the delivery of specified merchandise or the rendering of certain service and the making of a charge for such merchandise or service. Purchase Requisition: A document submitted by a department requesting approval to purchase specified merchandise or service. Upon its approval, a Purchase Order is issued to the selected vendor or service provider. Purchasing Officer: The Purchasing Ordinance designates a Purchasing Officer, to be appointed by the City Manager. The City Manager has currently appointed the City’s Finance Director as the Purchasing Officer. Under the direction of this position, the Finance Department is charged with the responsibility of administering the Purchasing Ordinance. Request for Proposals (RFP): A document issued to specified potential service providers, or posted on the City’s website, requesting proposals for services. The subsequent contract is awarded based on a number of factors including professional expertise, experience, service level, references and pricing. Consideration of factors other than pricing differentiates an RFP process from a “Notice Inviting Bids” process. POLICY & PROCEDURES: I. Informal Purchases ($0 - $500) The following procedures apply: A. Funds must be budgeted for the goods or services to be purchased. B. A Purchase Order (P.O.) is not required for purchases. C. Price quotes are not required for purchases, although they are encouraged when easily obtainable. D. Payment for purchases is made by submitting a Request for Payment form with approval by the applicable Department Head or designee (per the Authorized Approval Listing). E. Use of City credit card or petty cash may be appropriate for certain low-value purchases, with separate guidelines applying to these purchases. C.9.c Packet Pg. 257 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) City of Grand Terrace Fiscal Policy Policy No. 3.01.01 Subject: Purchasing Effective Date: 5/13/14 Page 2 of 6 II. Informal Purchases ($501 - $1,000) The following procedures apply: A. Funds must be budgeted for the goods or services to be purchased. B. A Purchase Order (P.O.) is required for purchases. C. Price quotes are not required for purchases, although they are encouraged when easily obtainable. D. Payment for purchases is made by submitting a Purchase Requisition form with approval by the applicable Department Head or designee (per the Authorized Approval Listing). E. Approval from the City Manager is required. III. Open Market Purchases ($1,001 - $10,000) The following procedures apply: A. Funds must be budgeted for the goods or services to be purchased. B. Three (3) informal price quotes must be obtained. C. A Purchase Requisition must be submitted to Finance by the requesting department with the price quotes attached as back-up. Purchase Requisitions require approval of the applicable Department Head or designee (per the Authorized Approval Listing). D. Following Finance review of the Purchase Requisition, a P.O. will be issued by Finance and mailed to the vendor, with a copy returned to the originating department. Funds will also be encumbered in the financial system at this time. (Note: P.O.s are signed by the Finance Director signifying that funds are available and that the purchasing requirements have been met.) E. Invoices to be paid against an approved P.O. do not require a Request for Payment form. Instead, to expedite processing, an approval stamp may be utilized on the invoice referencing the applicable P.O. (The account code to be charged does not need to be referenced on the invoice unless the P.O. is allocated to multiple account numbers, as the invoice will be charged per the P.O.) Department Head or designee signature is required on the invoice (per the Authorized Approval Listing). IV. Formal Purchases (over $10,000) The following procedures apply: A. Funds must be budgeted for the goods or services to be purchased. B. Formal contracting procedures must be followed as enumerated in Section 3.24.080 of the Purchasing Ordinance, including: C.9.c Packet Pg. 258 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) City of Grand Terrace Fiscal Policy Policy No. 3.01.01 Subject: Purchasing Effective Date: 5/13/14 Page 3 of 6 1. Notice Inviting Bid 2. Bidders’ List 3. Bidders’ Security 4. Bid Opening Procedure 5. Performance Bonds as applicable 6. Formal Award of Contract by the City Council C. Following award of contract, a Purchase Requisition should be submitted by the applicable department, with a copy of the executed contract and City Council staff report attached as backup. Purchase Requisitions require approval of the applicable Department Head or designee (per the Authorized Approval Listing). D. Following Finance review of the Purchase Requisition, a P.O. will be issued by Finance and mailed to the vendor, with a copy returned to the originating department. Funds will also be encumbered in the financial system at this time. (Note: P.O.s are signed by the Finance Director signifying that funds are available and that the purchasing requirements have been met.) E. Invoices to be paid against an approved P.O. do not require a Request for Payment form. Instead, to expedite processing, an approval stamp may be utilized on the invoice referencing the applicable P.O. number. (The account code to be charged does not need to be referenced on the invoice unless the P.O. is allocated to multiple account numbers, as the invoice will be charged per the P.O.) Department Head or designee signature is required on the invoice (per the Authorized Approval Listing). V. Professional Services A. Professional Services are not awarded via formal bidding, since there are a number of factors other than pricing used to determine the company that is best suited to provide the service. Such factors include professional expertise, experience, service level and references. B. Although not formally bid, it is recommended that professional services with an expected value greater than $10,000 utilize a competitive selection process via a Request for Proposals (RFP). C. RFPs should be posted on the City’s web page and distributed to known companies with expertise in the applicable service area. Generally, at least 30 days should be allowed for proposal submittal following the RFP issuance date. It may also be appropriate to schedule a pre-submittal conference to clarify the RFP and respond to the interested parties’ questions. D. Contracts for professional services with a value of $10,000 or less may be awarded by the City Manager. E. Contracts for professional services with a value greater than $10,000 must be awarded by the City Council. C.9.c Packet Pg. 259 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) City of Grand Terrace Fiscal Policy Policy No. 3.01.01 Subject: Purchasing Effective Date: 5/13/14 Page 4 of 6 F. Following award of contract, a Purchase Requisition should be submitted by the applicable department, with a copy of the executed contract and City Council staff report (if applicable) attached as backup. Purchase Requisitions require approval of the applicable Department Head or designee (per the Authorized Approval Listing). G. Following Finance review of the Purchase Requisition, a P.O. will be issued by Finance and mailed to the vendor, with a copy returned to the originating department. Funds will also be encumbered in the financial system at this time. (Note: P.O.s are signed by the Finance Director signifying that funds are available and that the purchasing requirements have been met.) H. Invoices to be paid against an approved P.O. do not require a Request for Payment form. Instead, to expedite processing, an approval stamp may be utilized on the invoice referencing the applicable P.O. number. (The account code to be charged does not need to be referenced on the invoice unless the P.O. is allocated to multiple account numbers, as the invoice will be charged per the P.O.) Department Head or designee signature is required on the invoice (per the Authorized Approval Listing). VI. Single Source Purchases / Waiver of Bidding / Piggy Backing A. If it is determined that only one company is available or capable of providing the desired goods or services, the purchase may be approved without obtaining price quotes (purchases of $1,001 to $10,000), conducting formal bidding (purchases over $10,000), or utilizing an RFP process (professional services over $10,000), provided that approval is received for the single source purchase, as follows: 1. Purchases with a value of $1,001 - $10,000: Memo explaining the basis for the single source purchase must be submitted by the applicable Department Head along with the Purchase Requisition and approved by the City Manager. 2. Purchases with a value greater than $10,000: Approval for the single source purchase must be submitted via a staff report in conjunction with the contract award and approved by the City Council. B. If a purchase is not considered to be single source but a waiver of bidding/competitive selection is requested because it is in the best interest of the City, approvals must be obtained by the City Manager ($1,001 - $10,000) or City Council (over $10,000) as described above. C. Justification must be provided if a waiver of bidding/competitive selection is requested. A waiver is an exception to the competitive bid process. As a result, explanation/documentation is required to begin the review process. Below are examples for requesting the waiver of the bid/competitive selection process: i. Sole Source: Only one company is available/capable of performing the task or providing the goods or services; the goods or services provided by C.9.c Packet Pg. 260 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) City of Grand Terrace Fiscal Policy Policy No. 3.01.01 Subject: Purchasing Effective Date: 5/13/14 Page 5 of 6 a specific company are unique in quality, performance, or use specifications. ii. Time Sensitive: The need for the desired good/service is needed to correct or prevent an emergency; iii. Intrinsic Value: When a good or service is determined by its historic, artistic, or educational value. D. If the City has determined that another municipality (host agency) has completed the competitive bid/RFP process awarding a contract within the last 6 months for goods and/or services that the City may require, in order to avoid time and costs, the City has the option to “piggyback” on the public agency’s existing contract provided the following requirements are met: i. Approval must comply with the purchasing policy as follows: a. $0 - $500 requires Department Head approval; b. $501 - $10,000 requires City Manager approval; and c. Over $10,000 requires City Council approval. ii. The other public agency’s bid and contract award process meet’s the City’s bid and contract award requirements; iii. The host agency and the City (piggybacking agency) must sign an agreement allowing the piggyback; iv. The vendor/contractor must agree to the piggyback, offering the same terms and conditions written in their contract to the piggyback agency; and v. The vendor must inform both the host agency and the piggybacking agency in writing that they agree to the piggyback. VII. Contract Requirements A. If a purchase involves work to be performed on City premises or the public right of way, regardless of the dollar amount, a City contract is recommended to adequately address liability issues. If there is uncertainty regarding whether or not a contract is needed for a given purchase, the City Attorney should be consulted. B. Contracts up to $10,000 in value may be approved by the City Manager, following City Attorney approval as to legal form. Whenever possible, the standard City contract form should be used. C. Contracts over $10,000 in value require City Council approval via the agenda process. C.9.c Packet Pg. 261 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) City of Grand Terrace Fiscal Policy Policy No. 3.01.01 Subject: Purchasing Effective Date: 5/13/14 Page 6 of 6 D. Contracts should include a requirement for the service provider to obtain a City Business License. The department administering the contract is responsible for coordinating with Finance to ensure that a Business License is obtained if the contract value is $10,000 or less (City Manager approval). If the contract value is greater than $10,000 (City Council approval), the City Clerk’s Office will coordinate with Finance to ensure that a Business License is obtained. E. The department administering the contract is also responsible for obtaining the insurance certificates from the service provider and verifying that the coverage conforms to the contract requirements if the contract value is $10,000 or less (City Manager approval). If the contract value is greater than $10,000 (City Council approval), the City Clerk’s Office will be responsible for obtaining the insurance certificates from the service provider and verifying that the coverage conforms to the contract requirements. C.9.c Packet Pg. 262 At t a c h m e n t : F Y 2 0 E M P G S u b r e c i p i e n t A g r e e m e n t ( E m e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G ) ) #Project*Description AEL #AEL Title/ Expenditure Category Solution Area Sub- Category Total Cost Amount PAID by the Grant Remaining Balance Project Completion Deadline Comments F Equipment The City of Grand Terrace will use grant funds to update and repair the City's trailer used for storing CERT equipment. AEL: 12TR-00-TEQP AEL Title: Trailer, Equipment Duration: 7/1/20-6/30/22 12TR-00-TEQP Consultant/Contractor Fee Repair & Replacement Costs $ 2,606 - $ 2,606 5/27/2022 F Equipment The City of Grand Terrace will use grant funds to purchase (1) portable generator for the EOC. The generator will be used to provide uninterrupted electrical service for evacuation and mass shelter events. 10GE-00-GENR Generators 10 - Power Equipment $ 500 - $ 500 5/27/2022 F Equipment The City of Grand Terrace will purchase (1) new laptop computer for the EOC. This computer will ensure communications are maintained and information is managed following catastrophic events. The computer will allow the City to strengthen catastrophic emergency management capabilities. 04HW-01-INHW Hardware, Computer, Integrated 04 - Information Technology $ 2,419 - $ 2,419 5/27/2022 F Equipment The City of Grand Terrace will purchase (1) wireless printer for the EOC laptop to be purchased. 04HW-01-INHW Hardware, Computer, Integrated 04 - Information Technology $ 200 - $ 200 5/27/2022 F Equipment The City of Grand Terrace will purchase (2) handheld satellite phones for EOC staff to effectively coordinate response and recovery during an incident. 06CC-03-SATP Phone, Satellite Portable 06 - Interoperable Communications Equipment $ 1,000 - $ 1,000 5/27/2022 F Equipment The City of Grand Terrace will purchase (1) social media dashboard software with two- year subscription for the EOC. The software will allow the City to connect and manage all social media accounts on one platform in order to streamline communications to the community during an incident. 21GN-00-OCEQ Equipment and Supplies, Information/Emergency Opreations/Fusion Centers 21 - Other Authorized Equipment $ 1,560 - $ 1,560 5/27/2022 F Equipment The City of Grand Terrace will purchase (20) two-way handheld emergency radios to enhance the City's emergency management response resources, disaster preparedness response capabilities, and all- hazards situations. 06CP-01-PORT Radio, Portable 06 - Interoperable Communications Equipment $ 790 - $ 790 5/27/2022 F Equipment The City of Grand Terrace will purchase (20) batteries for two-way handheld emergency radios. 10BC-00-BATT Batteries, All Types, Sizes 10 - Power Equipment $ 750 - $ 750 5/27/2022 F Equipment The City of Grand Terrace will purchase necessary CERT supplies to replace obsolete supplies in the City's CERT trailer. 21GN-00-CCEQ Equipment, Citizen Corps 21 - Other Authorized Equipment $ 1,359 - $ 1,359 5/27/2022 * Please ensure that (3) vendor quotes are obtaned on all equipment purchases. Verify that vendor(s) is not barred in SAM.gov prior to selecting vendor. Total Allocation 11,184$ - 11,184 Project Allocation - Last Updated 1/15/2020 San Bernardino County Operational Area FY20 EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM APPROVED PROJECT WORKSHEET City of Grand Terrace Updated 5.3.21 C.9.d Packet Pg. 263 At t a c h m e n t : F Y 2 0 E M P G P e r f o r m a n c e G r a n t A p p r o v e d P r o j e c t W o r k s h e e t ( E m e r g e n c y M a n a g e m e n t AGENDA REPORT MEETING DATE: November 9, 2021 Council Item TITLE: Approve an Amended and Restated Agreement with Lynn Merril and Associates PRESENTED BY: Eric Weck, Public Works Director/City Engineer RECOMMENDATION: 1. Approve an Amended and Restated Agreement with Lynn Merril and Associates, Inc. to extend the Contract End Date from June 1, 2021 to June 1, 2023 at no additional cost 2. Authorize the Interim City Manager to execute the Amended and Restated Agreement subject to City Attorney approval as to form BACKGROUND: The City of Grand Terrace contracted with Lynn Merril and Associates, Inc. (Lynn Merril) to assist the City in the project development and oversight of the federally funded Cycle 9 Hazard Safety Improvement Project (HSIP) Guardrail Replacement project. Due to staffing changes at the City, and the COVID-19 pandemic, the consulting agreement expired on June 1, 2021. Staff is requesting a no cost contract extension to allow Lynn Merril to continue work on the guardrail replacement project. DISCUSSION: In June 2019, the City Council awarded Lynn Merril and Associates, Inc. (Lynn Merril) a contract to prepare and submit paperwork for funding obligations, advertise and administer the federally funded Cycle 9 Hazard Safety Improvement Project (HSIP) Guardrail Replacement Project. The City received a grant in the amount of $648,399 to allow for Lynn Merril to administer, manager and develop plans and specifications to remove and replace roadway guard rails around the City, as well as pay for the construction costs for the project. The original contract term between Lynn Merril and the City was for a period of 2 years which recently expired in June 2021. Due to staff reductions, COVID-19 and difficulties in securing an engineering/design consultant to prepare plans and specifications for the project, work has extended past the original contract sunset date. To continue the work on the project, staff requests the City execute an Amended and Restated Agreement to extend the existing contract with Lynn Merril to June 2023 with no additional costs. FISCAL IMPACT: C.10 Packet Pg. 264 There are no additional monies needed to extend the contract with Lynn Merril, and it is currently in the Fiscal Year 2021/2022 budget. There is currently a balance of $10,889.37 left of on Lynn Merril's contract. ATTACHMENTS: • AMENDED AND RESTATED Contract Services Agreement-Lynn Merrill Grant Writing Agreement (PDF) APPROVALS: Eric Weck Completed 10/19/2021 11:31 AM Finance Completed 10/19/2021 1:12 PM City Attorney Completed 11/05/2021 2:16 PM City Manager Completed 11/05/2021 2:27 PM City Council Pending 11/09/2021 6:00 PM C.10 Packet Pg. 265 01247.0006/739360.4 10/19/2021 AMENDED AND RESTATED AGREEMENT FOR CONTRACT SERVICES By and Between CITY OF GRAND TERRACE and LYNN MERRILL AND ASSOCIATES, INC. C.10.a Packet Pg. 266 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -2- AMENDED AND RESTATED AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY OF GRAND TERRACE AND LYNN MERRILL AND ASSOCIATES, INC. This “AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY OF GRAND TERRACE AND LYNN MERRILL AND ASSOCIATES, INC. ” (herein “Agreement”) is made and entered into this ___ day of _____, 2021 by and between the City of Grand Terrace, a California municipal corporation (“City”) and Lynn Merrill and Associates, Inc., a California corporation (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.” RECITALS A. In 2019, City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement. B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services. C. Pursuant to the City of Grand Terrace Municipal Code, City entered into that certain agreement entitled “Agreement for Contract Services by and between the City of Grand Terrace and Lynn Merrill and Associates Inc.” with Consultant for the services defined and described particularly in Article 1 of such agreement and dated June 25, 2019, (“Original Agreement”). D. Though services under the Original Agreement were carried out by Consultant, the COVID-19 pandemic and subsequent pandemic measures (such as social distancing and limitations on meetings in groups greater than 10), changes in City staffing, and difficulties in acquiring architectural and engineering services have delayed the completion of services in the Original Agreement. E. The services in the Original Agreement that are completed are described further in Exhibit A of this Agreement. F. Because the Consultant has carried out much of the work in the Original Agreement, is able to continue such work, and continues to carry out such work, it is in the best interest of the City to continue services with the Consultant to complete the services. G. The authorized contract sum provided within Section 2.1 of the Original Agreement has not been exceeded and there still remains $10,889.37 that may be expended to complete the services under the Original Agreement (“Remaining Balance”). H. The Consultant has agreed to complete the services under the Original Agreement for the Remaining Balance. I. At its meeting of September 28, 2021, the City Council determined that it desires to continue with Consultant to complete the services as described herein. C.10.a Packet Pg. 267 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -3- J. Based upon the forgoing, the Parties now desire to amend and restate the Original Agreement in its entirety in order to allow the City to utilize the Consultant to complete the services in the Original Agreement as provided herein. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties hereby agree to amend and restate Original Agreement in its entirety as follows: ARTICLE 1. SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first- class firms performing similar work under similar circumstances. 1.2 Consultant’s Proposal. The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. 1.4 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties C.10.a Packet Pg. 268 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -4- and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder. 1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer. 1.6 Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence. 1.7 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. 1.8 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to C.10.a Packet Pg. 269 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -5- be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed. 1.9 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern. 1.10 Recitals. The recitals set forth above are incorporated herein by this reference. ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT. 2.1 Contract Sum. (a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, under the Original Agreement and this Agreement shall not exceed $32,415.00 (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8. (b) The Consultant acknowledges and agrees that the City has compensated Consultant in the amount of $21,525.63 pursuant to the Original Agreement for the tasks, or portion of such tasks, which are marked with “(__% COMPLETE)” as shown in Exhibit “A”. Consultant agrees that Consultant shall only be compensated for the completion of the tasks marked as “(INCOMPLETE)” or, in the case where only a percentage of a task is completed, the remaining incomplete percentage of such task as provided in Exhibit “A”, but in no event shall compensation exceed $10,889.37 for tasks marked as “(INCOMPLETE)” or, in the case where only a percentage of a task is completed, the remaining incomplete percentage of such task as set forth above. (c) Except to the specific rights and obligations set forth herein or created or reserved in this Agreement, the Consultant hereby releases and forever discharges the City and its officers, employees and agents from any and all claims, demands, actions, causes of action, obligations, costs, expenses, penalties, interest, attorneys’ fees, damages, losses and liabilities of whatsoever nature, character or kind, whether known or unknown, suspected or unsuspected, matured or contingent, which are or could have been the attributed to the tasks, or portion of such tasks, marked as “(__% COMPLETE)” as shown in Exhibit “A”. C.10.a Packet Pg. 270 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -6- 2.2 Method of Compensation. The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation. 2.3 Reimbursable Expenses. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings. 2.4 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law. 2.5 Waiver. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. C.10.a Packet Pg. 271 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -7- ARTICLE 3. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively. 3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section. 3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). ARTICLE 4. COORDINATION OF WORK 4.1 Representatives and Personnel of Consultant. The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: C.10.a Packet Pg. 272 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -8- Lynn Merrill Principal (Name) (Title) (Name) (Title) (Name) (Title) It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. 4.2 Status of Consultant. Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights. 4.3 Contract Officer. The Contract Officer shall be the City Manager, or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or C.10.a Packet Pg. 273 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -9- control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City. ARTICLE 5. INSURANCE AND INDEMNIFICATION 5.1 Insurance Coverages. The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City: (a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement. (c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance C.10.a Packet Pg. 274 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -10- written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile. (d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. (e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”. 5.2 General Insurance Requirements. All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice: CANCELLATION: C.10.a Packet Pg. 275 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -11- SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN. [to be initialed] ______________ Consultant Initials City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3. In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City. 5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance C.10.a Packet Pg. 276 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -12- of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: (a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s fees incurred in connection therewith; (b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorney’s fees. Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. 5.4 Sufficiency of Insurer. Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager. C.10.a Packet Pg. 277 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -13- ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION 6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act. 6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”), including any electronic documents and materials, prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant C.10.a Packet Pg. 278 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -14- shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City. 6.4 Confidentiality and Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District C.10.a Packet Pg. 279 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -15- Court, venue shall lie exclusively in the Central District of California, in the County of San Bernardino, State of California. 7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement. 7.3 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein. 7.4 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party C.10.a Packet Pg. 280 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -16- of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement. 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon written notice to Consultant. In addition, the Consultant may terminate this Contract for cause, upon sixty (60) days’ advance written notice to City. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2. 7.8 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. 7.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs C.10.a Packet Pg. 281 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -17- the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 8.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class. 8.4 Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney’s fees, incurred by City. C.10.a Packet Pg. 282 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -18- ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Grand Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. 9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 9.5 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. C.10.a Packet Pg. 283 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 -19- 9.6 Warranty & Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation, including but not limited to the Political Reform Act (Government Code Sections 81000, et seq.) Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect. Consultant’s Authorized Initials _______ 9.7 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] C.10.a Packet Pg. 284 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 20 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written. CITY: City of Grand Terrace, a municipal corporation _____________________________________ Darcy McNaboe, Mayor ATTEST: _____________________________________ Debra Thomas, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP ____________________________________ Adrian R. Guerra, City Attorney CONSULTANT: Lynn Merrill and Associates, Inc. By: ___________________________________ Name: Lynn Merrill Title: Principal By: ___________________________________ Name: Title: Address: 256 Cajon Street, Suite C Redlands, CA 92373 Phone: 909-894-4425 Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY. C.10.a Packet Pg. 285 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. C.10.a Packet Pg. 286 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. C.10.a Packet Pg. 287 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 A-1 EXHIBIT “A” SCOPE OF SERVICES I. Consultant will perform the following Services: A. Contractor shall provide Services, as described further below, in relation to the “Project,” which is described as follows: Under the Cycle 9 Highway Safety Improvement Program (“HSIP”), the City was awarded a grant to upgrade existing guardrails at high risk locations on Barton Road, Mount Vernon Avenue, Vista Grande Way and Vivienda Avenue in the amount of $648,300. This project is in coordination with the City of Colton. According to the Implementation Schedule submitted with the grant, the City should commence solicitation of PE consultants to prepare the PS&E documentation on or about April 1, 2019, with an expected completion of the PE Phase by February 1, 2022. Construction is slated to commence on or about July 1, 2022 and be completed on or about February 1, 2023. The Grant closeout should be completed by June 30, 2023. B. Consultant shall act as City’s Contract Administrator for the Project, which shall include, but is not limited to ensuring that the City complies with all the requirements of the grant awarded to the City pursuant to the HSIP (“Grant”) and the CalTrans Local Assistance Procedure Manual (“LAPM”) during all stages of the Project. (35% COMPLETE). C. In carrying out the Services, Contractor shall also prepare the required Request for Authorization to Proceed (E-76) in order to commence development of a procurement package for an Architectural & Engineering (“A&E”) agreement, including the preparation of a scope of work, assemblage of the Request for Proposal Package, coordination of the package through the solicitation and award process, and to provide any additional and related administrative support requested by the Contract Officer. (80% COMPLETE) D. Upon award of the A&E agreement by the City, Consultant shall continue to provide contract administration services for the Project, which shall include, but is not limited to, the development of bid documents necessary to solicit construction and installation bids from qualified contractors (“Construction Contractors”). Such bid documents shall be delivered pursuant to the schedule developed by Consultant and approved by the City as provided in Exhibit “D”. (INCOMPLETE) E. Consultant shall prepare and submit all reports required by the Grant to any reviewing agencies as may be required by applicable law, including, but not limited to the Grant requirements (“Applicable Law”). (35% COMPLETE) F. Consultant shall be the City’s liaison between the City and the City’s A&E consultant to ensure that all necessary documentation and Project milestones will be met. (INCOMPLETE) C.10.a Packet Pg. 288 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 A-2 G. Consultant shall, as may be required by the City, be the City’s liaison between the City and the City’s Construction Contractors. (INCOMPLETE) H. Consultant shall continue to provide administration of the Grant by ensuring that all documents supporting the Grant and any required approvals are timely submitted. (35% COMPLETE) I. Consultant shall provide such services as necessary to ensure that the Grant is closed out in accordance with Applicable Law, which is anticipated to occur from February 1, 2023 through June 30, 2023. II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City: A. Prepare and submit all required Grant documents, including, but not limited, to the Request for Authorization to Proceed (E-76) in accordance with the schedule developed by Consultant and approved by the City pursuant to Exhibit “D”. (80% COMPLETE) B. Prepare the procurement package for an A&E agreement, including the preparation of a scope of work, assemblage of the Request for Proposal Package, and review of bid documents in accordance with the schedule developed by Consultant and approved by the City pursuant to Exhibit “D”. (100% COMPLETE) C. Prepare bid documents necessary to solicit construction and installation bids from qualified contractors for the Project in accordance with the schedule developed by Consultant and approved by the City pursuant to Exhibit “D”. (INCOMPLETE) D. Prepare such other documents as may be necessary to carry out the Services under this Agreement in accordance with the schedule developed by Consultant and approved by the City pursuant to Exhibit “D”. (INCOMPLETE) III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports: A. Weekly written status report to the Contract Officer and the City’s Director of Public Works. B. Such other status reports as may be requested by the Contract Officer or the City’s Director of Public Works from time to time. IV. All work product, including without limitation such work product related to Tasks shown as “(COMPLETE)” in this Exhibit “A”, is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City. C.10.a Packet Pg. 289 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 B-1 EXHIBIT “B” SPECIAL REQUIREMENTS (Superseding Contract Boilerplate) C.10.a Packet Pg. 290 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 C-1 EXHIBIT “C” SCHEDULE OF COMPENSATION I. Consultant shall perform the Tasks marked as “(INCOMPLETE)” or, in the case where only a percentage of a task is completed, the remaining incomplete percentage of such task in Exhibit “A” at the billing rates provided in Exhibit “C-1”. II. Consultant acknowledges and agrees that City has compensated Consultant for those Tasks, or portion of such Tasks, shown as “(___% COMPLETE)” under Exhibit “A”, and that Consultant shall not be entitled for any additional payment for such tasks or portion thereof. III. Within the budgeted amounts for each Task as provided in Exhibit “C-1” that are shown as “(INCOMPLETE)” or, in the case where only a percentage of a task is completed, the remaining incomplete percentage of such task in Exhibit “A”, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8. IV. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include: A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate. B. Line items for all materials and equipment properly charged to the Services. C. Line items for all other approved reimbursable expenses claimed, with supporting documentation. D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services. V. The total compensation for the Services under the Original Agreement and this Agreement shall not exceed $32,415 as provided in Section 2.1 of this Agreement. VI. The Consultant’s billing rates for all personnel are attached as Exhibit “C-1”. C.10.a Packet Pg. 291 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 C-2 EXHIBIT C-1 CONSULTANT’S RATES C.10.a Packet Pg. 292 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t 01247.0006/739360.4 10/19/2021 D-1 EXHIBIT “D” SCHEDULE OF PERFORMANCE I Consultant shall commence the Services marked as “(INCOMPLETE)” or, in the case where only a percentage of a task is completed, the remaining incomplete percentage of such task , as described in Exhibit “A,” within 7 days of the City’s issuance of a notice to proceed, provided that the notice of proceed shall not be issued until the City has received evidence of Consultant’s City business license, certificates of insurance evidencing insurance required by this Agreement, and any other documentation required by the City prior to commencement of the Services under this Agreement. II. Consultant shall perform all Services timely in accordance with the schedule to be developed or revised, as applicable, by Consultant and subject to the written approval of the Contract Officer. III. Consultant shall complete all Services under this Agreement by June 30, 2023. IV. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2. C.10.a Packet Pg. 293 At t a c h m e n t : A M E N D E D A N D R E S T A T E D C o n t r a c t S e r v i c e s A g r e e m e n t - L y n n M e r r i l l G r a n t W r i t i n g A g r e e m e n t [ R e v i s i o n 3 ] ( A m e n d C o n s u l t a n t AGENDA REPORT MEETING DATE: November 9, 2021 Council Item TITLE: Consideration of a Community Benefit Agreement Between the City of Grand Terrace and Grand T-1, Inc. (Patrick O'Brien) PRESENTED BY: Steven Weiss, Planning & Development Services Director RECOMMENDATION: 1. Approve the Community Benefit Agreement between the City of Grand Terrace and Grand T-1, Inc. (Patrick O’Brien) with authority to City Manager to make non- substantive revisions; and 2. Authorize the Mayor to execute the final Agreement and related documents subject City Attorney approval as to form. 2030 VISION STATEMENT: GOAL #4: DEVELOP AND IMPLEMENT SUCCESSFUL PARTNERSHIPS: Work Collaboratively with Community Groups and Private and Public Sector Agencies to Facilitate the Delivery of Services Benefitting Youth, Seniors & Our Community. BACKGROUND: On August 25, 2020, the City Council adopted a mitigated negative declaration, conditional use permit and site and architectural review for an empty trailer/container storage facility on approximately 22-acres at the northernmost part of the City. Key project improvements include at their cost and expense: Grand T-1 will design and construct off-site-roadway improvements for North Terrace Avenue extending from the railroad trestle to Walnut, installation of perimeter fencing, on-site paved gated entrance and turn-around area, 60-foot-wide asphalt concrete central access road, perimeter 26- foot-wide slag or comparable material access road, security cameras, and landscaping. DISCUSSION: Another important component is approval of a Community Benefit Agreement (CBA) whereby Grand T-1 has agreed to provide extraordinary offsite and in-kind improvements for the betterment of the northside of the City. A CBA is a legally enforceable contract between a public entity and the developer of a proposed project. In exchange for the City’s reasonable cooperation with the developer in the approval process, the developer agrees to contribute benefits to the local C.11 Packet Pg. 294 community if the project moves forward. In the case of Grand T-1’s project, the City Council has a hand in shaping the project, while the developer builds community support and strengthens local partnerships. The result is a smoother approval process for the developer and a better project for the community. Project approval Resolution No. 2020-32 clearly identifies the CBA (attached) as a requirement in order to ensure that Grand T-1 implements the various community benefits (see below). More specifically, Grand T-1 will be required to provide the following: 1. Grand T-1 will dedicate the required properties for the trail connection to the Santa Ana River Trail and the community garden to the City (including for agricultural uses as defined in the attached CBA). Grand T-1 currently desires to accomplish this by filing a Parcel Map with the City as the mechanism to guarantee the establishment of a lot / area set aside for the Community Easement Area and the Pedestrian Trail Easement. 2. Grand T-1 will make annual payments to City in the amount of $10,000 for a period of ten (10) years commencing on the date of issuance of the Certificate of Occupancy for the Project. 3. At Grand T-1’s sole cost and expense, they will design, prepare the plans and specifications, and complete construction of a teaching amphitheater at Grand Terrace Fitness Park. 4. At Grand T-1’s sole cost and expense, they will design, prepare the plans and specifications for, and construct a pedestrian trail connection and related improvements to the Santa Ana River Trail, including but not limited to access road improvements. 5. At Grand T-1’s sole cost and expense, they will design, prepare the plans and specifications for, and construct the community garden as specified in the CBA. 6. Grand T-1 will maintain the Pedestrian Trail and the Pedestrian Trail Easement. Status of Improvements At this time, Grand T-1 has already submitted a grading plan, landscape plan, and roadway improvement plan that is going through staff review. An important component of permit issuance is compliance with project conditions and mitigation measures. They have also retained a landscape architect assisting in developing CBA improvements that support the conceptual plan that includes the Santa Ana River Trail connection, signs, community garden, Fitness Park Amphitheater, and perimeter fencing. Other improvements such as roadway safety improvements for North Terrace Avenue, long C.11 Packet Pg. 295 term maintenance fee contributions and security enhancements are spelled out in the CBA. Implementation Public improvements are subject to provisions as identified in the Community Benefit Agreement. Entering into the Agreement also enables the City and Developer move forward on the necessary documents and agreements to facilitate the improvements. FISCAL IMPACT: City Attorney and Staff costs are covered by the developer through the conditional use permit account that the developer entered. Grand T-1 will make financial contributions for roadway and community improvements. ATTACHMENTS: • 2020-32 (PDF) • CBA 11-9-2021 + (DOCX) APPROVALS: Steven Weiss Completed 10/28/2021 9:56 AM Finance Completed 11/02/2021 2:14 PM City Attorney Completed 11/05/2021 10:50 AM City Manager Completed 11/05/2021 2:26 PM City Council Pending 11/09/2021 6:00 PM C.11 Packet Pg. 296 C.11.a Packet Pg. 297 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 298 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 299 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 300 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 301 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 302 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 303 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 304 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 305 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 306 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 307 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 308 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 309 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 310 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 311 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 312 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 313 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 314 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 315 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 316 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 317 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 318 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 319 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 320 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 321 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 322 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 323 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) C.11.a Packet Pg. 324 At t a c h m e n t : 2 0 2 0 - 3 2 ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 1 RECORDING REQUESTED BY AND WHEN RECORDED, MAIL TO: City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Attention: City Manager APN: 0275-191-06-0000 & 0275-191-30-0000 SPACE ABOVE THIS LINE FOR THE RECORDER’S USE EXEMPT FROM RECORDING FEES PER GOV. CODE § 27383 COMMUNITY BENEFITS AGREEMENT BETWEEN CITY OF GRAND TERRACE AND GRANDT-1, LLC This COMMUNITY BENEFITS AGREEMENT (this “Agreement”) is entered into as of __________, 2021 (“Agreement Date”), by and between CITY OF GRAND TERRACE, a California municipal corporation (“City”) and GRANDT-1, LLC, a California limited liability company (“Property Owner”). City and Property Owner are sometimes referred to below individually as a “Party” or, jointly as the “Parties.” RECITALS A. Property Owner submitted an application for a Conditional Use Permit, a Zoning/Land Use Consistency Determination, and an Architectural/Site Plan Review, to allow development of an industrial chassis and trailer storage facility (“Project”) on a 22-acre site located approximately 520 feet north of Vivienda Avenue and south of the Santa Ana River Trail in the northwestern portion of City of Grand Terrace, CA, and with Assessor’s Parcel Nos. 0275-191-06 and 0275-191-30 and legally described on attached Exhibit A (“Property”). B. On August 25, 2020, City Council conducted a public hearing and adopted Resolution No. 2020-32 approving a Mitigated Negative Declaration for the Project for compliance with the California Environmental Quality Act (CEQA) and approving the Project. C. The Property is currently zoned Heavy Industrial (M-2), with a small portion of the northern boundary within an Agricultural Overlay District (AG). D. City acknowledges, in addition to the community benefits described in Recital E and Section 3, that the Project will provide significant economic benefit to City, including, but not limited to, improvement of public roadways, increase in property tax benefits, local job creation, generally increase the security in the general area, maintenance and development of vacant, blighted land resulting in a reduction of calls for Sheriffs’ service, Code Enforcement and other City services. E. Property Owner desires to (i) annually contribute Ten Thousand Dollars ($10,000) to City for the benefit of the Grand Terrace community for a period of ten (10) years commencing on the date of issuance of the certificate of occupancy for the Project, (ii) at Property Owner’s sole cost and expense, design and construct a teaching amphitheater at Grand Terrace Fitness Park as provided in Exhibit B; (iii) dedicate an exclusive easement in gross to the City for access to and use as a pedestrian trail connection to the Santa Ana River Trail and, at Property Owner’s sole costs and expense, design and construct such pedestrian trail connection to the Santa Ana River Trail and related C.11.b Packet Pg. 325 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 2 improvements, including but not limited to access road improvements, as provided in Exhibit C and C-1; and (vi) dedicate an exclusive easement in gross to City for a portion of the Property as provided in Exhibit D and depicted on Exhibit D-1 (“Community Easement Area”) for agricultural and public uses which includes, but not be limited to, agricultural and public uses as defined herein and, at Property Owner’s sole costs and expense, design and construct certain related improvements as described further in this Agreement. F. Property Owner desires to file a Parcel Map with the City as a mechanism to guarantee the establishment of a lot / area set aside for the Community Easement Area and the Pedestrian Trail Easement (as defined below). G. Subject to reservation of Discretionary Actions (defined below) in accordance with applicable law, City desires to reasonably cooperate with Property Owner in development of the Property. H. Subject to City’s reservation of Discretionary Actions, conditioned upon availability of City resources and subject to applicable law including City’s Municipal Code, City desires to expeditiously process the Government Agency Approvals. I. Pursuant to this Agreement, the Parties agree to cooperate for the economic and other benefits of the Project to the Grand Terrace community. J. Property Owner desires to knowingly and voluntarily enter into this Agreement. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby confirmed by each Party, the Parties have agreed to enter into this Agreement and to be bound by this Agreement’s terms and conditions set forth below. 1. Recitals; Effective Date. 1.1 Recitals. The Recitals set forth above are incorporated herein by this reference. 1.2 Effective Date. The Agreement shall be effective on the day it is recorded in the Official Records of San Bernardino County (“Official Records”) concurrently with all subordination agreements executed by all lenders of record in a form approved by the City Attorney. 2. Definitions. “Agreement” is defined in the introductory paragraph of this Agreement. “Approved Title Exceptions” is defined in Section 3.4. “Property Owner” is defined in the introductory paragraph of this Agreement. “CEQA” means the California Environmental Quality Act. “City” is defined in the introductory paragraph of this Agreement. “Community Benefits” shall be those benefits provided in Section 3. C.11.b Packet Pg. 326 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 3 “Community Benefit Payment(s)” is defined in Section 3.1. “Community Benefit Agreement” is this Agreement. “Community Easement Area” means that portion of the Property depicted and legally described in Exhibit D and depicted in Exhibit D-1. “Cure Period” is defined in Section 7. “Default” means any failure by a Party to perform its obligations or responsibilities under this Agreement as defined in Section 7. “Default Notice” is defined in Section 7. “Defaulting Party” is defined in Section 7. “Delayed Obligation” is defined in Section 11.18. “Due Diligence Documents” is defined in Section 3.2(d)(i). “Discretionary Action(s)” is defined in Section 4. “Effective Date” is defined in Section 1.2. “Environmental Review Process” means the Government Agencies’ compliance with environmental statutes, including, but not limited to, CEQA. “Force Majeure” is defined in Section 11.18. “Government Agencies” refers to the federal, state, and local agencies that are involved in the permitting and approval of the Project, including, but not limited to, the Environmental Review Process. “Government Agency Approvals” means any permitting or approvals required by Government Agencies for the Project, including, but not limited to, the Environmental Review Process. “Non-Defaulting Party” is defined in Section 7. “Official Records” is defined in Section 1.2. “Party” or “Parties” is defined in the introductory paragraph of this Agreement. “Payment Due Date(s)” is defined in Section 3.1(b). “Project” is defined in Recital A. “Property” is that certain 22-acre property in City of Grand Terrace and located near North Terrace Road and Railroad Access Road and bounded on the north by Santa Ana River Trail with Assessor’s Parcel Nos. 0275-191-06-0000 & 0275-191-30-0000. C.11.b Packet Pg. 327 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 4 “PTR” is defined in Section 3.4(d)(ii)(1). “Title Company” is defined in Section 3.4(d)(ii)(1). “Title Policy” is defined in Section 3.4(d). 3. Community Benefits. As part of the Project and in consideration for approvals which may be granted by the City for the Project, Property Owner agrees (i) to pay the Community Benefit Payments pursuant to Section 3.1; (ii) design and construct a teaching amphitheater at Grand Terrace Fitness Park as provided in Section 3.2; (iii) dedicate an exlusive easement in gross to the City for access to and use as a pedestrian trail connection to the Santa Ana River Trail and, at Property Owner’s sole costs and expense, design and construct such pedestrian trail connection to the Santa Ana River Trail and related improvements, including but not limited to access road improvements pursuant to Section 3.3; and (iv) dedicate an exclusive easement in gross to City for a portion of the Property for agricultural and public uses which includes, but not be limited to, agricultural and public uses as defined herein and, at Property Owner’s sole costs and expense, design and construct certain related improvements pursuant to Section 3.4 (jointly the “Community Benefits”). 3.1 Community Benefit Payment(s). a. Payment Amount. Property Owner shall make annual payments to City in the amount of Ten Thousand Dollars ($10,000) for a period of ten (10) years commencing on the date of issuance of the Certificate of Occupancy for the Project (“Community Benefit Payment”). b. Due Date. Without demand or notice, the Community Benefit Payments shall be due and payable on the first day of the month following the date of issuance of the Certificate of Occupancy for the Project, and thereafter on the same day of each year (“Payment Due Date”). c. Payment Information. The Community Benefit Payments, including any applicable late charges as provided in Section 3.1(d), shall be paid by check payable to the “City of Grand Terrace”, hand delivered or mailed to the following address: City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Attention: City Manager d. Effect of Nonpayment of Community Benefit Payments. If a Community Benefit Payment is not received by City within fifteen (15) days of the Payment Due Date, after written notice by City to Property Owner, a late charge of Ten Percent (10%) of the Community Benefit Payment shall be due and owing concurrently with the Community Benefit Payment. 3.2 Fitness Park Amphitheater. a. Design and Construction. At Property Owner’s sole cost and expense, Property Owner shall design, prepare the plans and specifications, and complete construction of a C.11.b Packet Pg. 328 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 5 teaching amphitheater at Grand Terrace Fitness Park as provided in Exhibit B (“Teaching Amphitheater”). Property Owner shall not commence construction of the Teaching Amphither until the City has approved in writing the design, plans, and specifications thereof. Construction of the Teaching Amphitheater shall be completed by March 1, 2022 (“Amphitheater Completion Date”). b. Completion Bond. (i) In the event that Property Owner is unable to design and complete construction of the Teaching Amphitheater prior to the Amphitheater Completion Date, Property Owner shall notify the City thereof and may submit a completion bond in the amount of $75,000.00 to secure the completion of the Teaching Amphitheater pursuant to this Agreement. The completion bond required shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bond shall be unconditional and remain in force until Teaching Amphitheater has been accepted by City and shall be null and void only if the Property Owner promptly and faithfully performs all terms and conditions of this Agreement and pays all labor and materials for work and services under this Agreement. (ii) City shall release the Completion Bond when the following have occurred: (1) Property Owner has made a written request for release and provided evidence of satisfaction of all other requirements under this Section 3.2; and (2) the Teaching Amphitheater has been accepted by the City. c. Alternative Payment. In the alternative, Property Owner may pay $75,000.00 to the City prior to the Amphitheater Completion Date in lieu of completing the construction of the Teaching Amphitheater. 3.3 Santa Ana Trail Connection. a. Construction of Pedestrian Trail. At Property Owner’s sole cost and expense, Property Owner shall design, prepare the plans and specifications for, and construct a pedestrian trail connection and related improvements to the Santa Ana River Trail, including but not limited to access road improvements, as provided in Exhibit C and C-1 (“Pedestrian Trail”). Property Owner shall not commence construction of the Pedestrian Trail until the City has approved in writing the design, plans, and specifications thereof. b. Pedestrian Trail Dedication. Property Owner shall irrevocably dedicate the Pedestrian Trail, as provided in Exhibits C and C-1, as an exclusive easement in gross to the City for for public access and use thereof as a trail to the Santa Ana River Trail (“Pedestrian Trail Easement”). Such dedication shall be subject to the City Engineer’s written approval. c. Completion. The Pedestrian Trail shall be completed within one (1) year of the Effective Date. d. Maintenance. C.11.b Packet Pg. 329 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 6 (i) The City shall have no duties or liability of any kind for the Pedestrian Trail Easement until the City has accepted the Pedestrian Trail and the Pedestrian Trail Easement. (ii) Upon the City’s acceptance of the Pedestrian Trail and the Pedestrian Trail Easement, at Property Owner’s sole cost and expense, Property Owner shall maintain the Pedestrian Trail as set forth in this Agreement. In this regard, Property Owner shall maintain the Pedestrian Trail (i) in a clean, sanitary, attractive and operable condition reasonably consistent with the level of maintenance that the City provides to other similar public facilities and improvements which the City maintains in other areas of the City, (ii) in a manner to ensure that the Pedestrian Trail complies with the requirements set forth in Exhibits C and C-1, and (iii) in conformity with the City’s requirements and applicable law (including, but not limited to, the requiresments of the Grand Terrace Municipal Code and any applicable City standards relating to the maintenance of City parks) (collectively the “Required Maintenance Standards”). The City shall determine, in its sole discretion, the level and frequency of maintenance of the Pedestrian Trail to meet the Required Maintenance Standards. “Maintenance”, as that term is used in this Agreement, is intended to mean the routine work and services required to maintain the Pedestrian Trail in accordance with the Required Maintenance Standards. The Property Owner shall be responsible for the maintenance of any additional City improvements and/or enhancements that the City may elect to construct or improve in the Pedestrian Trail (the “Additional City Improvements”). (iii) Repairs/Replacement/Reconstruction. (1) Ordinary Repairs; Replacement and Reconstruction. Property Owner shall be responsible for the ordinary and typical repair, replacement and reconstruction of the Pedestrian Trail made necessary by the normal, routine, and regular use of the Pedestrian Trail by the public. (2) Vandalism and Criminal Misconduct. Property Owner shall be responsible for the capital replacement or reconstruction of the Pedestrian Trail resulting from vandalism or criminal misconduct or from any public use. Property Owner shall be responsible for (i) the repair of minor damage from vandalism to the Pedestrian Trail and (ii) for the removal of graffiti from the Pedestrian Trail. (iv) Right of Entry. (1) Upon City’s acceptance of the Pedestrian Trail and the Pedestrian Trail Easement, City hereby grants to Property Owner a non-exclusive right of entry over and across the Pedestrian Trail Easement, reasonably necessary to access and maintain the Pedestrian Trail in accordance with this Agreement. However, by way of example and not limitation, Property Owner vehicles may not park on sidewalks or other surfaces that are not designed to carry vehicular traffic. Property Owner shall use all reasonable care in maintaining the Pedestrian Trail, and it shall employ all traffic control measures as may be required by the Grand Terrace Municipal Code, by any permit that Property Owner may need for such maintenance, or by the Director of Public Works. The City shall have the unilateral right, for health and safety reasons, to temporarily suspend such right of entry over the Pedestrian Trail, and, if the City does so, this Agreement shall not be enforced as to any Pedestrian Trail for which such right of entry is necessary, but only during the period of such C.11.b Packet Pg. 330 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 7 suspension. At such time that Property Owner’s right of entry is restored, the Pedestrian Trail shall be in substantially the same or better condition as when the right of entry was suspended. (v) Notice(s) of Deficiency. (1) If, in the opinion of the City, Property Owner at any time fails to maintain the Pedestrian Trail in accordance with the standards set forth in this Agreement, the City shall give written notice to Property Owner specifying the exact nature of such deficiency. Such written notice of deficiency from the City shall be addressed to Property Owner and require that Property Owner take appropriate corrective action within thirty (30) days of receipt of such written notice. The period for correction may be shorter if, in the City's opinion, the deficiency poses a risk to the health or safety of the public. (vi) Emergency Maintenance. (1) Notwithstanding Section 3.3(d)(v) above, if there exists a hazardous condition creating a possibility of serious injury to persons or property as a result of Property Owner’s failure to maintain in accordance with this Agreement, Property Owner shall, upon receipt of the City's notice of deficiency, be required to take prompt corrective action. If the City determines, in its sole and absolute discretion, that the hazardous condition creates an immediate possibility of serious injury to persons or property, the City may forego the giving of notice, and immediately take the corrective action necessary to correct the hazardous condition. The reasonable costs incurred by the City in taking such corrective action shall be assessed against Property Owner, as described in Section 3.3(d)(vii) below. (vii) Enforcement. (1) If Property Owner, within the time period set forth in the notice of deficiency, does not undertake and complete the corrective work required in the notice of deficiency, the City may (but is not obligated to) undertake and complete such corrective measures as are set forth in the notice and assess the reasonable costs of such corrective measures against Property Owner, including the City's reasonable attorney's fees and costs. (viii) Liens. (1) Property Owner shall keep the Pedestrian Trail and Pedestrian Trail Easement free of liens as the result of Property Owner’s activities, shall promptly remove any liens placed thereon due to any actions of Property Owner or any person or entity acting under Property Owner, and shall indemnify, defend and hold the City harmless from any and all liability, loss or expense associated with any such liens. 3.4 Dedication and Development of Community Easement Area. a. Grant of Community Easement. Within 45 days of the Effective Date but prior to the issuance of any building permits, Property Owner shall irrevocably dedicate the Community Easement Area, as provided in Exhibits D and D-1, as an exclusive easement in gross to the City for agricultural and public uses as it may reasonably be determined consistent with applicable laws and ordinances. “Agricultural and public uses” may include, but not be limited to, establishing a community garden pursuant to such guidelines as City may determine which may include granting C.11.b Packet Pg. 331 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 8 individuals to plant, cultivate and remove plants, crops and similar items grown on the Community Easement Area. City shall be solely responsible to oversee and enforce any such program. City may erect buildings and structures as it may determine to facilitate use of the Community Easement Area. All agricultural uses shall comply with all applicable laws and, to the extent practical under the circumstances of the use, in accordance with sound, generally accepted agricultural and soil conservation practices to promote soil stabilization and reduce soil erosion. City shall use reasonable efforts to prevent polluting of the surface of the Community Easement Area provided this restriction shall not restrict the use of fertilizers and pesticides in connection with the activities permitted under this Agreement. Such dedication shall be subject to the City Engineer’s written approval. b. Development of Community Easement Area. (i) Property Owner Duty. At Property Owner’s sole cost and expense, Property Owner shall landscape and maintain the Community Easement Area (including any structures located thereon) as set forth on Exhibit D and D-1 and maintain same in good and safe condition at all times unless and until City accepts the dedication of the Community Easement Area and activates its rights to develop the Community Easement Area pursuant to Section 3.4(b)(ii) (“Easement Trigger Date”). Until the Easement Trigger Date, City shall have no duties or liability of any kind for the Community Easement Area. Any structures erected by Property Owner shall comply with all applicable laws and Property Owner shall not permit any liens to be recorded against the Community Easement Area due to its actions. Property Owner shall not permit the dumping or accumulation of trash, junk, garbage or similar items on the Community Easement Area. (ii) City Duty. City shall have the right, but not the obligation, to develop the Community Easement Area as a community farm and with public improvements as depicted in Exhibit D and D-1. In the event that City determines that it will develop the Community Easement Area, then, at Property Owner’s sole cost and expense, Property Owner agrees to install all improvements provided in Exhibits D and D-1, which includes, but is not limited to, (1) installation of all required infrastructure and related appurtenances for the provision of potable water to the Community Easement Area at the location provided in Exhibits D and D-1; (2) obtaining all necessary easements or other property rights for the provision of potable water at the location provided in Exhibits D and D-1, and convey such easements or other property rights to the City; (3) obtain all permits and clearances that may be required by any government agency or utility as may be applicable for the provision of potable water at the location provided in Exhibits D and D-1; (4) take any other action required for the provision of potable water at the location provided in Exhibits D and D-1; (5) installation of a raised bed planters as provided in Exhibits D and D-1; installation of a gravel parking lot as provided in Exhibits D and D-1; and installation of a Green Fence to shield the Community Easement Area from the Property Owner’s adjacent storage operation as provided in Exhibits D and D-1. Furthermore, Property Owner, in good faith, shall participate in diligent efforts to secure access to electricity and any other necessary utilities which can be utilized for the Community Easement Area. c. City’s Sole and Absolute Discretion Regarding Use of Easement. Notwithstanding any other Section of this Agreement, City shall have the sole and absolute discretion to activate the use of the Community Easement Area pursuant to this Agreement. d. Delivery of Documents and Closing of Easement. C.11.b Packet Pg. 332 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 9 (i) Due Diligence Documents. Within ten (10) days of the Effective Date and prior to issuance of building permits for the Project, Property Owner shall deliver to City copies of all documents related to the Community Easement Area which are in Property Owner’s possession or control, including, but not limited to, soils studies, environmental reports, surveys, engineering reports, etc. (“Due Diligence Documents”). (ii) Title Insurance. (1) PTR. Within ten (10) days that all Government Agency Approvals have been issued and prior to issuance of building permits for the Project, Property Owner shall cause Fidelity National Title Insurance Company (“Title Company”) to deliver to City a current preliminary title report for the Community Easement Area together with access to all referenced documents and a plotting of the easements (“PTR”). City shall promptly review the PTR and deliver written notice to Property Owner of its approval of any exceptions therein within twenty (20) days of receipt by City (“Approved Title Exceptions”). (2) Title Insurance Policy. Prior to issuance of building permits for the Project, City may, at its sole and absolute discretion, cause the Title Company to issue an ALTA non-extended owner’s policy of title insurance showing title vested in Property Owner and the Community Easement vested in City and subject only to the exceptions approved by City. The amount of coverage shall be (i) the fair market value of the Community Easement, plus (ii) the estimated costs of developing the Community Easement Area as specified in the Community Easement Agreement. (3) Cooperation by Property Owner. Property Owner shall promptly provide all documents required by the Title Company in order to issue the Title Policy including, but not limited to, any authority documents by Property Owner, and by taking such actions as may be necessary for City, at no cost to City, to acquire the Title Policy subject only to the exceptions approved by City. (4) Allocation of Costs. Property Owner shall pay the cost of the PTR. City shall pay all costs of the Title Policy to the Title Company.[ 3.5 Final Acceptance Acceptance of any work required by this Agreement shall only be by action of the City Council of the City of Grand Terrace. Neither the acceptance nor any prior inspections or failure to inspect shall constitute a waiver by City of any defects in the work. From and after acceptance, the relevant work shall be owned and operated by City. As a condition to acceptance, Property Owner shall certify to City in writing that all of the work has been performed in strict conformity with the Agreement and that all costs have been paid or supplied to City for security required herein, satisfactory to City, guaranteeing such performance. 4. Reservation of Discretionary Authority. Notwithstanding the terms and conditions of this Agreement, certain discretionary actions incidental to matters described in this Agreement (including, without limitation, the grant by City, individually or in conjunction with another governmental agency, of governmental approvals, permits or entitlements with respect to the Project) may require the exercise of discretion by one or more decision-making bodies at City and such discretionary actions cannot lawfully be committed by contract pursuant to California law. Nothing C.11.b Packet Pg. 333 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 10 in this Agreement is intended or shall be interpreted to limit City’s exercise of discretion with respect to any actions needed from City as a Governmental Agency nor shall anything in this Agreement be construed to (a) grant or commit City to grant, Property Owner, or any other person, any discretionary governmental approvals, permits or entitlements or leasehold rights with respect to the Project, or (b) limit or restrict City’s discretion with respect to (i) the approval, conditional approval or denial of any development approvals or entitlements that may be required from City for the Project as a Governmental Agency, (ii) exercise of any other discretionary authority with respect to the Project possessed by City under the police power, or (iii) any environmental approvals that may be required under CEQA or any other environmental laws or regulations in conjunction with any development approval required for the Project (all such decisions or actions, collectively, “Discretionary Actions”). In the event City takes or fails to take one or more of the Discretionary Actions, any such action or inaction shall not constitute a breach of City’s obligations under this Agreement or of any express or implied covenant herein. 5. Mutual Cooperation and Assistance. The successful implementation of the terms of this Agreement will require a coordinated effort by the Parties. Without limiting the effect of the timing requirements of this Agreement, each Party agrees to work together collaboratively with the other Party and to take such further actions and execute such additional documents as may be reasonably necessary to carry out the provisions of this Agreement while preserving, to the maximum extent possible, all material consideration to both Parties and Property Owner agrees to use its best efforts, in good faith, to agree upon and implement the Project consistent with their purpose and intent as described in this Agreement and the Government Agency Approvals, and in a manner that allows the Grand Terrace community to realize the Community Benefits and to maximize the economic and other benefits of the Project. City agrees, subject to reservation of discretion with respect to any Discretionary Actions, to reasonably cooperate with and assist Property Owner in the Environmental Review Process and the Governmental Agency Approvals process. City also agrees, subject to reservation of discretion with respect to any Discretionary Actions and availability of City resources (including, but not limited to, City staffing), to expeditiously process the Environmental Review Process and Governmental Agency Approvals process that are within City’s jurisdiction. 6. Term and Termination. 6.1 Term. The term of this Agreement shall commence on the Effective Date and terminate as provided herein. 6.2 Termination By Property Owner. At any time prior to obtaining all Government Agency Approvals for the Project and provided Property Owner has not defaulted or breached this Agreement, Property Owner may elect, in its discretion, to terminate this Agreement by providing thirty (30) days’ written notice to City but Property Owner shall terminate, cancel or waive any Governmental Agency Approvals previously issued for the Project. Property Owner’s right to terminate shall not be a default under Section 7. Termination by Property Owner shall not be deemed to terminate the Community Benefit Easement if it has been recorded in the Official Records. 6.3 Termination By City. City may, in its sole discretion and without liability, terminate this Agreement at any time, with or without cause, by providing written notice to Property Owner. However, upon termination by City, City shall not be obligated to (a) return any Community Benefit Payment already paid to City; (b) vacate, abandon, or otherwise give up its interest in the Community Easement Area; or (c) pay Property Owner for any of costs incurred in carrying out its C.11.b Packet Pg. 334 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 11 obligations under this Agreement. City’s right to terminate shall not be a default under Section 7. 6.4 Removal of Agreement from Title. Upon termination of this Agreement and written request from Property Owner, City shall execute and acknowledge a document (as approved by the City Attorney) acknowledging this Agreement is terminated which shall be recorded in the Official Records by City. 7. Breach, Default and Cure. Before either Party may declare a Default and take any action based thereon (including, without limitation, commencing any administrative or judicial proceeding), the procedures in this Section 7 must be followed. The Party asserting a Default (“Non- Defaulting Party”) may elect to do so by providing written notice to the Party alleged to be in Default (“Defaulting Party”) specifying the nature of the Default and the actions to be taken by the Defaulting Party to cure or remedy the Default (“Default Notice”). The Defaulting Party shall have thirty (30) days from receipt of the Default Notice within which to cure the Default (“Cure Period”) and, if it fails to do so within that period, it shall be deemed in Default, and the Non-Defaulting Party may exercise any rights or remedies available under this Agreement, in equity (including the right to specifically enforce this Agreement) or by law; provided, however, that if the nature of the Default is such that it cannot reasonably be cured within thirty (30) days, the Defaulting Party shall be afforded reasonable additional time so long as it commences such cure within the Cure Period and diligently pursues such cure to completion. 8. Equitable Relief. The Parties acknowledge and agree that, in the event of a Default, damages would be extremely difficult or impossible to determine and that a remedy at law alone would be inadequate and the breach would, therefore, result in irreparable injury to the Non- Defaulting Party. Accordingly, the Parties agree that, in addition to any other available remedies for breach, the Non-Defaulting Party shall be entitled to obtain both temporary and permanent mandatory injunctive relief to enforce the provisions of this Agreement and to seek specific performance of the obligation as to which the Default exists. 9. Property Owner’s Covenants, Representations & Warranties. 9.1 Covenants. Property Owner covenants and agrees with City that the Project’s operations shall strictly comply with City Council Resolution No 20-32 with the accompanying Mitigation Monitoring Program and conditions of approval and, further, shall comply with all applicable law. 9.2 Representations and Warranties. Property Owner makes the following representations and warranties to City as of the Effective Date each of the following: a. The only lien against the Property is that certain Deed of Trust dated December 19, 2017 executed by Property Owner as trustor to First American Title Company as trustee in favor of Perry Storage LLC, a Georgia limited liability company (as to a 50% interest) and Georg L Johnson or Thea Johns, as Co-Trustees of the Johnson Family Trust (as to a 50% interest) jointly as beneficiary (“Existing Lender”) recorded on December 20, 2017 as Instrument No. 2017-0542123 in the Official Records against the Property securing a note of even date in the principal amount of One Million Three Hundred Twenty-Seven Seven Hundred Fifty Dollars ($1,327,750) (“Existing Trust Deed”). C.11.b Packet Pg. 335 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 12 b. Property Owner is a duly organized and existing limited liability company under the laws of the State of California, has full right, power and authority to carry on its activities and to execute, deliver, perform, comply with and consummate this Agreement and the person executing this Agreement on behalf of Property Owner has full authority to bind Property Owner under this Agreement. c. The execution of this Agreement by Property Owner, its delivery to City and the performance by Property Owner of its obligations under this Agreement have been duly authorized by its management. d. The execution, delivery, performance of and compliance with this Agreement has not resulted and will not result in any violation of, or be in conflict with, any federal, state or local law, policy or regulation applicable to Property Owner. e. Property Owner has reviewed this Agreement with its own legal counsel and knowingly and voluntarily entered into this Agreement. If Property Owner becomes aware of any act or circumstance which would change or render incorrect, in whole or in part, any representation or warranty made by Property Owner hereunder, whether as of the Effective Date or any time thereafter through the termination of the Agreement, Property Owner shall give immediate written notice of such changed fact or circumstance to City, but such notice shall not release Property Owner of any liabilities or obligations with respect thereto. 10. City’s Representations and Warranties. To the extent permitted by law, City represents and warrants to Property Owner as follows: a. Except as expressly set forth herein, City is relying solely upon its own inspection, investigation and analysis of the foregoing matters and is not relying in any way upon any representations, statements, agreements or other information by or from Property Owner not expressly contained in this Agreement. b. The execution of this Agreement by City, its delivery to Property Owner and the performance by City of its obligations under this Agreement have been authorized by its City Council. c. The execution, delivery, performance of and compliance with this Agreement has not resulted and will not result in any violation of, or be in conflict with, any federal, state or local law, policy or regulation applicable to City. If City becomes aware of any act or circumstance which would change or render incorrect, in whole or in part, any representation or warranty made by City hereunder, whether as of the Effective Date or any time thereafter through the termination of the Agreement, then City shall give immediate written notice of such changed fact or circumstance to Property Owner, but such notice shall not release City of any liabilities or obligations with respect thereto. 11. Miscellaneous. 11.1 Indemnification and Hold Harmless. C.11.b Packet Pg. 336 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 13 a. Non-liability of City. The Parties acknowledge that there may be challenges to the legality, validity and adequacy of: the Project; entitlements concerning the Project; compliance of the Project with CEQA, state law, or federal law; and/or, this Agreement, in the future. If such challenges are successful, such challenges could delay or prevent the performance of this Agreement, approval of the Project, or implementation of the Project. City shall have no liability for the inability of Property Owner to obtain approval of the Project, obtain entitlements concerning the Project, or implement the Project, as the result of a challenge or judicial determination that some or all of the Project, entitlements concerning the Project, implementation of the Project, or performance of this Agreement are invalid or inadequate or not in compliance with law. b. Indemnification. Property Owner agrees to indemnify, protect, defend, and hold harmless City and its officials, officers, employees, agents, elected boards, commissions, departments, agencies, and instrumentalities thereof, from any and all actions, suits, claims, demands, writs of mandamus, liabilities, losses, damages, penalties, obligations, expenses, and any other actions or proceedings (whether legal, equitable, declaratory, administrative, or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to, arbitrations, mediations, and other such procedures) asserted by third parties against City and its officials, officers, employees, agents, elected boards, commissions, departments, agencies, and instrumentalities thereof in connection with Property Owner’s performance of this Agreement or that challenge, or seek to void, set aside, or otherwise modify or annul, the action of, or any approval by, City for or concerning this Agreement or the Project, or any aspect or portion thereof (including, but not limited to, reasonable attorneys' fees and costs) (herein the "Claims and Liabilities") whether such Claims and Liabilities arise under planning and zoning laws, the Subdivision Map Act, the California Environmental Quality Act, Code of Civil Procedure Sections 1085 or 1094.5, or any other federal, state, or local statute, law, ordinance, rule, regulation, or any decision of a competent jurisdiction. In the event any action for any Claims and Liabilities is brought against City and/or related parties, upon City's notification to Property Owner of the pendency of a claim or suit, Property Owner shall make a minimum deposit sufficient to pay all of Property Owner's indemnification obligations for the following ninety (90) days, which includes, but not limited to, legal costs and fees anticipated to be incurred, as reasonably determined by City. Property Owner shall make deposits required under this Section within five (5) days of City's written request. At no point during the pendency of such claim or suit, shall the minimum balance of the deposit fall below Fifty Thousand dollars ($50,000). If Property Owner fails to timely pay such funds, City may abandon the action without liability to Property Owner and may recover from Property Owner any attorneys' fees and other costs for which City may be liable as a result of abandonment of the action. It is expressly agreed that City shall have the right to utilize City Attorney's office or use other legal counsel of its choosing. Property Owner's obligation to pay the defense costs of City shall extend until final judgment, including any appeals. City agrees to fully cooperate with Property Owner in the defense of any matter in which Property Owner is defending and/or holding City harmless. City may make all reasonable decisions with respect to its representation in any legal proceeding, including its inherent right to abandon or to settle any litigation brought against it in its sole and absolute discretion, and City's reasonable decision to settle or abandon a matter, including but not limited to following an adverse judgment or failure to appeal, shall not cause a waiver of City's indemnification rights. Any decision by City to settle litigation shall not, without the written consent of Property Owner, bind Property Owner. City shall discuss litigation strategy with Property Owner in good faith, but shall retain sole and absolute discretion to make strategy decisions. C.11.b Packet Pg. 337 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 14 11.2 Insurance and Bonds. a. Insurance Coverage. (i) Without limiting Property Owner’s indemnification of City, and prior to commencement of any services under this Agreement, Property Owner shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. (1) General liability insurance. Property Owner shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. (2) Automobile liability insurance. Property Owner shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Property Owner arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (3) Professional liability (errors & omissions) insurance. Property Owner shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Property Owner agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (4) Workers’ compensation insurance. Property Owner shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). (5) Subcontractors. Property Owner shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (ii) General Insurance Requirements (1) Proof of insurance. Property Owner shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. C.11.b Packet Pg. 338 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 15 (2) Duration of coverage. Property Owner shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Property Owner, its agents, representatives, employees or subcontractors. (3) Primary/noncontributing. Coverage provided by Property Owner shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured. (4) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Property Owner or City will withhold amounts sufficient to pay premium from Property Owner payments. In the alternative, City may cancel this Agreement. (5) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (6) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Property Owner or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Property Owner hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors. (7) Enforcement of contract provisions (non-estoppel). Property Owner acknowledges and agrees that any actual or alleged failure on the part of the City to inform Property Owner of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (8) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Property Owner maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the C.11.b Packet Pg. 339 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 16 Property Owner. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (9) Notice of cancellation. Property Owner agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (10) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (11) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (12) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Property Owner’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (13) Pass through clause. Property Owner agrees to ensure that its subcontractors and any other party involved with the project who is brought onto or involved in the project by Property Owner, provide the same minimum insurance coverage and endorsements required of Property Owner. Property Owner agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Property Owner agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. (14) City’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Property Owner ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Property Owner, the City and Property Owner may renegotiate Property Owner’s compensation. (15) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (16) Timely notice of claims. Property Owner shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Property Owner’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (17) Additional insurance. Property Owner shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. C.11.b Packet Pg. 340 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 17 b. Required Security. (i) At the time Property Owner executes this Agreement, Property Owner shall furnish to City the following bonds, letters of credit, instruments of credit (assignment of deposit account) or other security acceptable to City in its sole and absolute discretion and satisfying the requirements of the applicable provisions of this Section below (hereinafter "Security Instruments"): (1) Security Instrument securing Propety Owner’s faithful performance of all work required by the Teaching Amphitheater (pursuant to Section 3.2), Pedestrian Trail (Pursuant to Section 3.3), and the development of the Community Easement Area (pursuant to Section 3.4) (“Faithful Performance Security Instrument”), in the amount of $130,502.00 equal to 100% of the estimated construction cost of the Teaching Amphitheater (pursuant to Section 3.2), Pedestrian Trail (Pursuant to Section 3.3), and the development of the Community Easement Area (pursuant to Section 3.4) (collectively, the “Works of Improvement”). (2) A Security Instrument guaranteeing the payment to contractors, subcontractors, and other persons furnishing labor, materials, and/or equipment ("Labor and Materials Security Instrument") with respect to the Works of Improvement in an amount equal to $130,502.00, which is equal to 100% of the estimated construction cost and contingency referenced in Section 11.2(b)(i)(1). (3) This Agreement shall not be effective for any purpose until such Security Instruments are supplied to and approved by City in accordance herewith. (ii) Form of Security Instruments. All Security Instruments shall be in the amounts required under Section 11.2(b), as applicable, shall meet the following minimum requirements and otherwise shall be in a form provided by City or otherwise approved by the City Attorney: (1) Bonds. For Security Instruments provided in the form of bonds, any such bond must be issued and executed by an insurance company or bank authorized to transact surety business in the State of California. Any insurance company acting as surety shall have a minimum rating of A-IX, as rated by the current edition of Best's Key Rating Guide published by A.M. Best's Company, Oldwick, New Jersey, 08858. Any bank acting as surety shall have a minimum rating of AA, as rated by Moody's or Standard & Poor's. (2) Letters of Credit. For Security Instruments which are letters of credit, any letter of credit shall be an original separate unconditional, irrevocable, negotiable and transferable commercial letter of credit issued by a financial institution with offices in the State of California acceptable to City. Any such letter of credit shall specifically permit City to draw on same by unilateral certification of the City Manager of the City that Property Owner is in default under its payment or performance obligations hereunder or in the event Property Owner fails to deliver a replacement letter of credit not less than thirty (30) days prior to the date of expiration of any such letter of credit and shall further be subject to the provisions of Section 11.2. (3) Instrument of Credit. For Security Instruments which are Instruments of Credit, any Instrument of Credit shall be an assignment of deposit account C.11.b Packet Pg. 341 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 18 assigning as security to City all of Property Owner's interest in funds on deposit in one or more bank accounts with financial institutions acceptable to City. c. General Requirements for all Security Instruments. (i) Payments under any Security Instruments shall be required to be made (and, with respect to bonds, litigation shall be required to be instituted and maintained) in the City of Grand Terrace, State of California (and the Security Instrument shall so provide). (ii) Each Security Instrument shall have a minimum term of one (1) year after the deadline for Property Owner's completing the Works of Improvement, in accordance with Sections 3.2, 3.3, and 3.4 (other than Instruments of Credit, which shall have no defined term or expiration date). (iii) Each Security Instrument shall provide that changes may be made in the Works of Improvement pursuant to the terms of this Agreement without notice to any issuer or surety and without affecting the obligations under such Security Instrument. (iv) If the Property Owner seeks to replace any security with another security, the replacement shall: (1) comply with all the requirements for security in this Agreement; (2) be provided by the Property Owner to the City Manager; and (3) upon its written acceptance by the City Manager, be deemed a part of this Agreement. Upon the City Manager’s acceptance of a replacement security, the former security may be released by the City. d. Release of Security Instruments. The City shall release all Security Instruments consistent with applicable law and as follows: (i) City shall release the Faithful Performance Security Instrument and Labor and Materials Security Instrument when all of the following have occurred: (1) Property Owner has made written request for release and provided evidence of satisfaction of all other requirements of this Agreement; (2) the Works of Improvement have been accepted by the City; (3) After passage of the time within which lien claims are required to be made pursuant to Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code of the State of California. If lien claims have been timely filed, City shall hold the Labor and Materials Security Instrument until such claims have been resolved, Property Owner has provided a statutory bond, or otherwise as required by applicable law. (ii) The City may retain from any security released, an amount sufficient to cover costs and reasonable expenses and fees, including reasonable attorney's fees. 11.3 Warranty. Property Owner warrants all work under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non conforming C.11.b Packet Pg. 342 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 19 materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Property Owner agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Property Owner shall within ten (10) days after being notified in writing by the City of any defect in the work or non conformance of the work to the Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Property Owner shall act as soon as requested by the City in response to an emergency. In addition, Property Owner shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other contractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Property Owner’s obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work. Property Owner shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Property Owner. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Property Owner for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Property Owner agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Property Owner fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non conforming work and any work damaged by such work or the replacement or correction thereof at Property Owner’s sole expense. Property Owner shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand. 11.4 Assignment; Successors. This Agreement shall inure to the benefit of, be binding upon, and be enforceable by and against the Parties and their respective successors and permitted assigns. Property Owner may assign this Agreement provided that the Property is concurrently transferred to said assignee and such assignee assumes all obligations under this Agreement in a form reasonably satisfaction of the City Attorney. 11.5 Controlling Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. 11.6 Notices. All notices, documents, correspondence and communications concerning this Agreement shall be addressed as set forth below, or as the parties may hereafter designate by written notice, and shall be sent through the United States mail with postage prepaid, certified or registered, return receipt requested. Any such mailing shall be deemed served or delivered upon the earlier of actual receipt or the date receipt is refused. Each party may change the address for notices by giving the other party at least ten (10) calendar days’ prior written notice of the new address. Notwithstanding the above, either party may also provide notices, documents, correspondence, or such other communications to the other by personal delivery or by Federal Express or similar courier service and so given shall be deemed to have been given upon receipt. The addresses of the Parties are: C.11.b Packet Pg. 343 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 20 To City: To Property Owner: City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Attention: City Manager GRANDT-1, LLC 040 S Mount Vernon Ave Ste G285 Colton 92324-4228 Attn. Patrick O’Brien With a copy to: With a copy to: City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Attention: Director of Planning & Development Services Gresham Savage, Nolan & Tilden 550 E. Hospitality Lane, Suite 300 San Bernardino, CA 92408 Attention: Jonathan Shardlow 11.7 Running of Benefits and Burdens. All conditions, covenants, and restrictions contained in this Agreement shall be covenants running with and binding against the Property, and shall, in any event, and without regard to technical classification or designation, legal or otherwise, be, to the fullest extent permitted by law and equity, binding for the benefit and in favor of, and enforceable by, City and its successors and assigns, against Property Owner, its successors and assigns, to or of the Property herein or any portion thereof or any interest therein, and any party in possession or occupancy of said Property or portion thereof. In amplification and not in restriction of the provisions set forth hereinabove, it is intended and agreed that City shall be deemed a beneficiary of the agreements and covenants provided hereinabove both for and in its own right and also for the purposes of protecting the interests of the community. All covenants without regard to technical classification or designation shall be binding for the benefit of City and such covenants shall run in favor of City for the entire period during which such covenants shall be in force and effect, without regard to whether Property Owner is or remains an owner of any land or interest therein to which such covenants relate. City shall have the right, in the event of any breach of any such agreement or covenant, to exercise all the rights and remedies, and to maintain any action at law or suit in equity or other proper proceedings to enforce the curing of such breach of agreement or covenant. Upon recordation of the Community Benefit Easement, that document shall be enforceable pursuant to its terms and applicable law. 11.8 Entire Agreement. The Agreement contains the entire agreement between the Parties and supersedes any prior agreements, discussions, or commitments, written or oral, between the Parties. 11.9 Compliance with Applicable law. Property Owner shall comply with all applicable law in the performance of this Agreement, including, without limitation, applicable provisions of the California Labor Code including, without limitation, the wage and hour, prevailing wage, worker compensation, and various other labor requirements in Division 2, Part 7, Chapter 1, including section 1720 to 1740, 1770 to 1780, 1810 to 1815, 1860 to 1861, which provisions are specifically incorporated herein by reference as set forth herein in their entirety. To the extent applicable, Property Owner shall expressly require compliance with the provisions of this Section in all agreements with contractors and subcontractors for the performance of the Works of Improvement C.11.b Packet Pg. 344 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 21 11.10 Further Assurances. The Parties hereto agree to take such actions and execute such additional documents as are reasonably necessary to carry out the provisions of this Agreement. 11.11 Modification. This Agreement may only amended or modified by an document executed by City and the Property Owner and recorded in the Official Records. 11.12 Severability. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, but the remainder of the provisions can be enforced without failure of material consideration to either Party, then the remainder of the Agreement shall continue in full force and effect. 11.13 Venue. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Property Owner covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of San Bernardino, State of California, and Property Owner covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 11.14 Waiver. A waiver by any Party of any breach of any term, covenant or condition herein contained or a waiver of any right or remedy of such Party available hereunder at law or in equity shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition herein contained or of any continued or subsequent right to the same right or remedy. No Party shall be deemed to have made any such waiver unless it is in writing and signed by the Party so waiving. 11.15 Rules of Construction. In this Agreement, the singular includes the plural; “shall” is mandatory, and “may” is permissive. The Parties acknowledge and agree each of the Parties. In cases of uncertainty as to the meaning, intent or interpretation of any provision of this Agreement, the Agreement shall be construed without regard to which of the Parties caused, or may have caused, the uncertainty to exist. No presumption shall arise from the fact that particular provisions were or may have been drafted by a specific Party, and prior versions or drafts of this Agreement shall not be used to interpret the meaning or intent of this Agreement or any provision hereof. 11.16 Time of the Essence. Time is of the essence of each and every obligation of the Parties under this Agreement. 11.17 Independent Contractors. Each Party is an independent contractor and shall be solely responsible for the employment, acts, omissions, control and directing of its employees. Except as expressly set forth herein, nothing contained in this Agreement shall authorize or empower a Party to assume or create any obligation or responsibility whatsoever, express or implied, on behalf of or in the name of the other Party or to bind the other Party or make any representation, warranty or commitment on behalf of any other Party. Nothing in this Agreement shall be deemed to create any form of business organization between the Parties, including, without limitation, a joint venture or partnership. 11.18 Force Majeure. The obligations of any Party under this Agreement, and all deadlines by which any Party’s obligations hereunder must be performed (“Delayed Obligation”), C.11.b Packet Pg. 345 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 22 shall be excused or extended for a necessary period of time equal to any prevention, delay or stoppage in performance which results from any strike, lock-out or other labor or industrial disturbance, regulatory delay, civil disturbance, act of a public enemy, war, riot, sabotage, blockade, embargo, lightning, earthquake, fire, storm, hurricane, tornado, flood, explosion or other delays not within the control of the Party required to perform the Delayed Obligation (“Force Majeure”). Any Party relying on a Force Majeure shall give the other Party written notice of the Delayed Obligation within 30 days after becoming aware or it could have become aware of the Force Majeure; and the Parties shall use their reasonable, good faith efforts to minimize potential adverse effects from such Force Majeure. 11.19 Interest. Any amounts not paid within thirty (30) days of when due shall bear interest thereon at four percent (4%) above the Reference Rate as charged by Bank of America as of the date such sum was advanced by or otherwise due to a party and continuing until it is repaid in full, but in no event, shall such rate of interest exceed the lesser of: (a) ten percent (10%) per annum, or (b) the maximum rate permitted by law (“Interest”). 11.20 Attorney Fees. In the event of any litigation or other legal proceeding including, but not limited to, arbitration or mediation between the parties arising from this Agreement, the prevailing party will be entitled to recover, in addition to any other relief awarded or granted, its reasonable costs and expenses (including attorney’s fees) incurred in the proceeding. 11.21 Counterparts. This Agreement may be executed in counterparts, each of which may be deemed an original, but all of which shall constitute one and the same document. 11.22 Exhibits. Exhibits A, B, C, C-1, D, and, D-1 attached hereto are incorporated herein by reference. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date first written above. CITY: PROPERTY OWNER: City of Grand Terrace, a municipal corporation By: _______________________ Darcy MacNaboe, Mayor ATTEST: ______________________________________ Debra Thomas, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP GrandT-1, LLC, a California limited liability company By: __________________________ Patrick O’Brien Managing Member C.11.b Packet Pg. 346 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 23 By: ________________________ Adrian R. Guerra, City Attorney C.11.b Packet Pg. 347 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 1 STATE OF CALIFORNIA ) ) ss. COUNTY OF ____________ ) On _________________, 202_ before me, ___________________________, a notary public, personally appeared _______________________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. _________________________________________ Notary Public SEAL: A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. C.11.b Packet Pg. 348 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 1 STATE OF CALIFORNIA ) ) ss. COUNTY OF ____________ ) On _________________, 202__ before me, ___________________________, a notary public, personally appeared _______________________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. _________________________________________ Notary Public SEAL: A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. C.11.b Packet Pg. 349 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 1 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY That certain real property in the City of Grand Terrace, County of San Bernardino, State of California legally described as follows: PARCEL ONE: ALL THAT PORTION OF LOT NO. 4 IN BLOCK 88 OF SAN BERNARDINO RANCHO, IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER RECORDED IN BOOK 7, PAGE 2 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT IN THE WEST LINE AND NORTH 20° 00' WEST, 824.67 FEET FROM THE SOUTHWEST CORNER OF SAID LOT NO. 4; THENCE NORTH 20° 00' WEST, 748 FEET ALONG THE WEST LINE OF SAID LOT NO. 4 TO A POINT WHICH IS 10 FEET DISTANT SOUTHERLY MEASURED AT RIGHT ANGLES FROM THE CENTER LINE OF THE WEST RIVERSIDE 350 INCH WATER COMPANY'S DITCH; THENCE NORTH 88° 38' EAST PARALLEL TO SAID DITCH 1053.6 FEET TO THE WESTERLY BOUNDARY LINE OF THE SOUTHERN CALIFORNIA MOTOR RAILROAD; THENCE SOUTH 9° 3' WEST ALONG SAID WESTERLY BOUNDARY LINE OF SAID RIGHT OF WAY 720.7 FEET; THENCE SOUTH 88° 38' WEST 685.2 FEET TO THE POINT OF BEGINNING. EXCEPTING THEREFROM THAT PORTION ON THE NORTH DEEDED TO SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT BY DEED RECORDED JANUARY 31, 1963 IN BOOK 5843, PAGE 970 OF OFFICIAL RECORDS, IN SAID OFFICE OF THE COUNTY RECORDER. ALSO EXCEPTING THEREFROM THE LAND DESCRIBED IN THE TAX DEED TO THE SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT, RECORDED JUNE 17, 1969, AS INSTRUMENT NO. 603, IN BOOK 7251, PAGE 857 OF SAID OFFICIAL RECORDS, AND BEING MORE PARTICULARLY DESCRIBED THEREIN AS FOLLOWS: "R S B PTN LOT 4 BLK 88 ABANDONED PE R/W BEING ALL THAT PTN LOT 4 LYING BETWEEN W LI SP RR R/W AND A LI 100 FT W OF AND PARALLEL TO C/L SP RR M/L TRACT" PARCEL TWO: THAT PORTION OF JURUPA RANCHO, IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 1 PAGE 47 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: C.11.b Packet Pg. 350 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 2 BEGINNING AT STATION NO. 2, ACCORDING TO MAP OF THE SURVEY OF THE SAN BERNARDINO RANCHO, WHICH SAID MAP IS RECORDED IN THE OFFICE OF THE COUNTY RECORDER OF SAN BERNARDINO COUNTY, STATE OF CALIFORNIA; THENCE RUNNING SOUTH 89° 23' WEST A DISTANCE OF 655.1 FEET; THENCE NORTH 68° 51' WEST A DISTANCE OF 353.15 FEET MORE OR LESS, TO THE EASTERLY LINE OF THE SOUTHERN CALIFORNIA RAILWAY; THENCE RUNNING NORTHERLY ALONG THE EASTERLY LINE OF THE SAID SOUTHERN CALIFORNIA RAILWAY TO ITSINTERSECTION WITH THE CENTER LINE OF THE NORTH RIVERSIDE AND JURUPA CANAL; THENCE RUNNING NORTH 88° 38' EAST ALONG THE CENTER LINE OF SAID NORTH RIVERSIDE AND JURUPA CANAL, TO THE COMMON BOUNDARY LINE BETWEEN SAID SAN BERNARDINO RANCHO AND SAID JURUPA RANCHO; THENCE RUNNING SOUTH 20° EAST ALONG SAID COMMON BOUNDARY LINE OF THE SAID SAN BERNARDINO AND SAID JURUPA RANCHOS TO THE PLACE OF BEGINNING. EXCEPT THAT PORTION OF THEREOF AS CONVEYED TO THE ATCHISON, TOPEKA AND SANTA FE RAILWAY COMPANY BY DEED JANUARY 21, 1916 IN BOOK 582, PAGE 351 OF DEEDS. ALSO EXCEPT THAT PORTION LYING SOUTHERLY OF THE NORTHERLY LINE OF THE LAND CONVEYED TO MR. FEIRING BY DEED RECORDED JUNE 26, 1919 IN BOOK 653, PAGE 232 OF DEEDS. ALSO EXCEPTING THEREFROM THAT PORTION ON THE NORTH DEEDED TO SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT BY DEED RECORDED JANUARY 31, 1963 IN BOOK 5843, PAGE 970 OFFICIAL RECORDS AND BY DEED RECORDED JUNE 17, 1971 IN BOOK 7690, PAGE 128 OFFICIAL RECORDS. APN: 0275-191-06-0-000 (Affects Parcel One) and 0275-191-30-0-000 (Affects Parcel Two) C.11.b Packet Pg. 351 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 1 EXHIBIT B TEACHING AMPHITHEATER C.11.b Packet Pg. 352 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 1 EXHIBIT C SANTA ANA TRAIL CONNECTION EXHIBIT An easement to the City for public access to a pedestrian trail connection to the Santa Ana River Trail and, at Property Owner’s sole cost and expense, design and construct such pedestrian trail connection to the Santa Ana River trail and related improvements, including but not limited to access road improvements, a decomposed granite walking trail, fencing, trail head monument as depicted in landscape and roadway improvement plans filed with the City of Grand Terrace for approval and permitting of said improvements. Said easement is ten (10) feet in width commencing westerly of the existing Rail Road Access Roadway at Terrace Avenue; thence northerly approximately 1000 feet terminating at the San Bernardino County Flood Control District property located immediately adjacent to the Property Owner’s Project. The proposed improvements are detailed in a set of Landscape Improvement Plans on file with the City of Grand Terrace. LANDSCAPE ARCHITECTURAL PLANS FLEET MANAGEMENT FACILITY 11731 TERRACE AVENUE GRAND TERRACE, CALIFORNIA OWNER: GRANDT-1LLC 1040 S. MOUNT VERNON AVE., STE. G-285 COLTON, CALIFORNIA 92324 C.11.b Packet Pg. 353 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 2 EXHIBIT C-1 PEDESTRIAN TRAIL IMPROVEMENTS AND DEPICTION OF PEDESTRIAN TRAIL EASEMENT C.11.b Packet Pg. 354 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 1 EXHIBIT D LEGAL DESCRIPTION OF COMMUNITY EASEMENT AREA That certain real property in the City of Grand Terrace, County of San Bernardino, State of California legally described as follows: DESCRIPTION OF COMMUNITY GARDEN THAT PORTION OF JURUPA RANCHO, IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 1 PAGE 47 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: THE SOUTHERLY 180 FEET OF THE FOLLOWING DESCRIBED PARCEL OF LAND: BEGINNING AT STATION NO. 2, ACCORDING TO MAP OF THE SURVEY OF THE SAN BERNARDINO RANCHO, WHICH SAID MAP IS RECORDED IN THE OFFICE OF THE COUNTY RECORDER OF SAN BERNARDINO COUNTY, STATE OF CALIFORNIA; THENCE RUNNING SOUTH 89° 23' WEST A DISTANCE OF 655.1 FEET; THENCE NORTH 68° 51' WEST A DISTANCE OF 353.15 FEET MORE OR LESS, TO THE EASTERLY LINE OF THE SOUTHERN CALIFORNIA RAILWAY; THENCE RUNNING NORTHERLY ALONG THE EASTERLY LINE OF THE SAID SOUTHERN CALIFORNIA RAILWAY TO ITS INTERSECTION WITH THE CENTER LINE OF THE NORTH RIVERSIDE AND JURUPA CANAL; THENCE RUNNING NORTH 88° 38' EAST ALONG THE CENTER LINE OF SAID NORTH RIVERSIDE AND JURUPA CANAL, TO THE COMMON BOUNDARY LINE BETWEEN SAID SAN BERNARDINO RANCHO AND SAID JURUPA RANCHO; THENCE RUNNING SOUTH 20° EAST ALONG SAID COMMON BOUNDARY LINE OF THE SAID SAN BERNARDINO AND SAID JURUPA RANCHOS TO THE PLACE OF BEGINNING. EXCEPT THAT PORTION OF THEREOF AS CONVEYED TO THE ATCHISON, TOPEKA AND SANTA FE RAILWAY COMPANY BY DEED JANUARY 21, 1916 IN BOOK 582, PAGE 351 OF DEEDS. ALSO EXCEPT THAT PORTION LYING SOUTHERLY OF THE NORTHERLY LINE OF THE LAND CONVEYED TO MR. FEIRING BY DEED RECORDED JUNE 26, 1919 IN BOOK 653, PAGE 232 OF DEEDS. ALSO EXCEPTING THEREFROM THAT PORTION ON THE NORTH DEEDED TO SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT BY DEED RECORDED JANUARY 31, 1963 IN BOOK 5843, PAGE 970 OFFICIAL RECORDS AND BY DEED RECORDED JUNE 17, 1971 IN BOOK 7690, PAGE 128 OFFICIAL RECORDS. C.11.b Packet Pg. 355 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) 01247.0005/742457.10 2 EXHIBIT D-1 DEPICTION OF COMMUNITY EASEMENT AREA C.11.b Packet Pg. 356 At t a c h m e n t : C B A 1 1 - 9 - 2 0 2 1 + [ R e v i s i o n 2 ] ( C o m m u n i t y B e n e f i t A g r e e m e n t w i t h G r a n d T - 1 , I n c . ( P a t r i c k O ’ B r i a n ) ) AGENDA REPORT MEETING DATE: November 9, 2021 Council Item TITLE: Community Benefit Fund Grant Award to the Grand Terrace High School Boys Basketball Team in the Amount of $2,000. PRESENTED BY: Terry Shea, Interim Finance Director RECOMMENDATION: Approve the Community Benefit Fund Grant application in the amount of $2,000 to the Grand Terrace High School Boys Basketball Team for the Basketball Event to be Held on Saturday January 22, 2022. 2030 VISION STATEMENT: This staff report supports the following City Council Goals: • Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations; and • Goal #4 - Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations. BACKGROUND: In past fiscal years, the City Council has approved the use of funds for the establishment of the Community Benefits Fund Grant Program. The purpose of the Community Benefits Fund Grant Program is to provide funding for local youth programs, community events, community fee waivers, and be used as an economic development tool for small business development in the City. Each year, part of these funds has been designated for the City’s Annual Light Up Grand Terrace event. For Fiscal Year 2021-22, the City Council has approved the use of $20,000 toward community benefit funded programs and activities. Various youth and senior program activities have benefited from the Community C.12 Packet Pg. 357 Benefits Fund including the Foundation of Grand Terrace, the REC Center, several youth sports leagues, and the Friends of the Grand Terrace Library. Attachment A provides a summary of awarded grants by fiscal year and the recipients of said grants awarded in each fiscal year. DISCUSSION: I. Application received from the Grand Terrace High School Boys Basketball Their mission is to give students an opportunity to be part of a team. To learn skills and represent their school and community. Below summarizes the current application submitted by the Foundation: Project Title: MLK Day “Beat Cancer” Event Project Activity: It is a one-day basketball event at Grand Terrace High School on Saturday, January 22, 2022. Public Purpose: Student participation donation to American Cancer Society (ACS). Information available to participants and spectators, brings awareness to the community of the ACS services available to the community members. Amount Requested: $2,000 Utilization of Funds: Funds would be utilized to pay for the officials, two required per game for a total of 8 games other costs associated with the event. RECOMMENDATION: Staff recommends that the City Council: C.12 Packet Pg. 358 1. Approve the Community Benefit Fund grant application in the amount of not to exceed $2,000 to the Grand Terrace High School Boys Basketball Team for the one-day basketball event to be held on Saturday January 22, 2022. Upon City Council approval, the applicant will comply with the following, if they have not already done so: 1. Issue the City of Grand Terrace an invoice for the grant amount; 2. Ensure that the City is mentioned/included as a sponsor in any material advertising the activity or event; 3. Complete a W-9 form for reporting purposes; and 4. Submit receipts within 30 days of the event/activity showing that the funds provided were used for their original intent. Attached is the application received from the Grand Terrace High School Boys Basketball Team. FISCAL IMPACT: Funds in the amount of $20,000.00 have been approved for the program and established in the Community Benefits Fund (Fund 61). If approved, the table below will show the balances of each category remaining in the fund: FY2021-22 Community Benefits Fund Fund No. Acct. No. Account Title Approved Budget Awarded Grants Balance as of Nov- 2021 Proposed Grant Awards Revised Balance 61 461- 100 Youth/School Programs $10,000 $2,000 $8,000 ($2,000) $6,000 TOTAL $10,000 $2,000 $8,000 ($2,000) $6,000 ATTACHMENTS: • CBF Grant Application (PDF) • October 2021 - Award history (PDF) C.12 Packet Pg. 359 APPROVALS: Terry Shea Completed 11/01/2021 11:57 AM Finance Completed 11/01/2021 11:58 AM City Attorney Completed 11/02/2021 10:01 AM City Manager Completed 11/05/2021 2:25 PM City Council Pending 11/09/2021 6:00 PM C.12 Packet Pg. 360 C.12.a Packet Pg. 361 At t a c h m e n t : C B F G r a n t A p p l i c a t i o n ( C B F - G r a n d T e r r a c e H i g h S c h o o l B o y s B a s k e t b a l l T e a m ) C.12.a Packet Pg. 362 At t a c h m e n t : C B F G r a n t A p p l i c a t i o n ( C B F - G r a n d T e r r a c e H i g h S c h o o l B o y s B a s k e t b a l l T e a m ) Title 2015-16 2016-17 2017-18 2018-19 2019-20 TOTAL 2021-22 TOTAL TO DATE Proposed in Oct-2021 REVISED YOUTH / SCHOOL ORGANIZATIONS Grand Terrace Community Basketball $1,136 $0 $0 $1,450 $0 $2,586 $0 $2,586 Grand Terrace High School Football Boosters $0 $0 $0 $2,000 $2,000 $4,000 $0 $4,000 Grand Terrace High School Legacy Regiment Boosters $0 $0 $0 $2,000 $0 $2,000 $0 $2,000 Grand Terrace High School Boys Basketball $0 $0 $0 $0 $2,000 $2,000 $0 $2,000 Grand Terrace High School Titan Wrestling Team $0 $0 $0 $0 $1,997 $1,997 $0 $1,997 Grand Terrace Little League $2,000 $0 $2,000 $0 $0 $4,000 $0 $4,000 Grand Terrace Youth Football & Cheer $0 $4,000 $2,000 $0 $0 $6,000 $0 $6,000 Terrace View Elementary PTA $1,000 $671 $1,517 $700 $0 $3,888 $1,805 $5,693 $4,136 $4,671 $5,517 $6,150 $5,997 $26,471 $1,805 $28,276 NON-PROFIT / SERVICE ORGANIZATIONS American Cancer Society $0 $0 $2,000 $0 $0 $2,000 $0 $2,000 Drug Alternative Program $0 $2,000 $0 $0 $0 $2,000 $0 $2,000 Foundation of Grand Terrace $2,350 $2,000 $1,830 $0 $0 $6,180 $2,000 $8,180 Friends of Grand Terrace Library $3,750 $2,000 $2,000 $4,000 $0 $11,750 $0 $11,750 Grand Terrace Lions Club $0 $620 $0 $0 $0 $620 $0 $620 Sheriff’s Central Station Explorer Program $0 $0 $0 $2,000 $0 $2,000 $0 $2,000 The REC Center $2,187 $310 $0 $3,100 $0 $5,597 $0 $5,597 Grand Terrace Cars & Coffee $0 $0 $0 $0 $0 $0 $2,000 $2,000 Family Service Association $0 $0 $0 $0 $2,000 $2,000 $0 $2,000 $8,287 $6,930 $5,830 $9,100 $2,000 $32,147 $4,000 $36,147 TOTAL $12,423 $11,601 $11,347 $15,250 $7,997 $58,618 $5,805 $64,423 City of Grand Terrace Community Benefit Grant Awards GRANT AWARD HISTORY as of June 30, 2021 and Proposed Applications for October 2021 C.12.b Packet Pg. 363 At t a c h m e n t : O c t o b e r 2 0 2 1 - A w a r d h i s t o r y ( C B F - G r a n d T e r r a c e H i g h S c h o o l B o y s B a s k e t b a l l T e a m ) AGENDA REPORT MEETING DATE: November 9, 2021 Council Item TITLE: Parks and Recreation Advisory Committee Appointment - Edward "Mike" Hogue PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Review Application Submitted by Edward "Mike" Hogue and Appoint him to fill an Unexpired Term on the Parks and Recreation Advisory Committee 2030 VISION STATEMENT: This staff report supports all adopted Goals and all adopted Core Values of the City Council's 2030 Vision. BACKGROUND: On July 25, 2017, the City Council of Grand Terrace approved Resolution No. 2017-23 (Attachment I) to re-establish a Parks and Recreation Advisory Committee (Committee) which meets the second Thursday of each month at City Hall in its Community Room. The Committee is made up of five (5) voting members and the appointment shall continue in effect until a successor is appointed. Currently the Committee has one (1) member vacancy as a result of Mayor Darcy McNaboe’s appointee, Committee Member Jeremy Rivera’s resignation. On August 22, 2017, the City Council adopted the Grand Terrace Parks and Recreation Committee By-Laws (Attachment II). The By-Laws of the Committee membership requires: • Each Council Member appoint a person to the committee • Council approve the appointments by minute order • Committee members meet once per month • Action taken are consistent with the approved by-laws DISCUSSION: Mayor McNaboe has requested Edward “Mike” Hogue apply to serve as her appointee to the Committee. As indicated above, the Committee currently has one (1) member vacancy. Attached is the application from Mr. Hogue for your consideration (Attachment III). Please review the application and appoint Mr. Hogue to fill the one (1) vacancy. FISCAL IMPACT: C.13 Packet Pg. 364 None. ATTACHMENTS: • Attachment I (PDF) • Attachment II (PDF) • Attachment III (PDF) APPROVALS: Debra Thomas Completed 10/28/2021 9:14 AM City Manager Completed 11/04/2021 4:45 PM City Council Pending 11/09/2021 6:00 PM C.13 Packet Pg. 365 C.13.a Packet Pg. 366 At t a c h m e n t : A t t a c h m e n t I ( P a r k s a n d R e c r e a t i o n C o m m i t t e e A p p o i n t m e n t - H o g u e ) C.13.a Packet Pg. 367 At t a c h m e n t : A t t a c h m e n t I ( P a r k s a n d R e c r e a t i o n C o m m i t t e e A p p o i n t m e n t - H o g u e ) C.13.a Packet Pg. 368 At t a c h m e n t : A t t a c h m e n t I ( P a r k s a n d R e c r e a t i o n C o m m i t t e e A p p o i n t m e n t - H o g u e ) CITY OF GRAND TERRACE PARKS & RECREATION ADVISORY COMMITTEE BY-LAWS August 22, 2017 I. CREATION The City of Grand Terrace City Parks and Recreation Advisory Committee was established by the City Council of City of Grand Terrace to advocate for recreational opportunities for the City, and to provide input on the implementation of new programs and facilities within the existing park system. II. NAME Title name of this organization is the City of Grand Terrace Parks and Recreation Advisory Committee, hereinafter referred to as the GTPARC. III. PURPOSE The GTPARC exists to aid the City of Grand Terrace in providing ample and diverse recreational opportunities for City residents, in part by advising the City Council, through the Department designated by the City Manager, on the implementation of the Existing Park Assessment Plan. In addition, GTPARC shall provide input on proposed park use by organized recreational leagues. The following lists of objectives and responsibilities relative to the purpose and objectives of GTPARC may be added to or deleted as necessary: 1. Provide recommendations to the City Council relative to parks and recreation. 2. Solicit citizen opinions relative to parks and recreation. 3. In conjunction with City staff, request information from, and consult with, service organizations, special interest groups, neighborhood associations, and other professionals on the Existing Park Assessment Plan or ideas for new park projects. C.13.b Packet Pg. 369 At t a c h m e n t : A t t a c h m e n t I I ( P a r k s a n d R e c r e a t i o n C o m m i t t e e A p p o i n t m e n t - H o g u e ) 2 4. Make Recommendations to the City Council for the implementation of the Existing Parks Assessment Plan and use of existing recreational facilities by organized recreational leagues 5. Provide public meeting time for citizen input at least once per month IV. ORGANIZATION 1. The GTPARC shall consist of five (5) members. All appointments shall be made by minute record of the City Council and shall continue in effect until a successor is appointed. Each member of the City Council shall appoint one (1) member of the GTPARC. 2 There will be Chair and Vice-Chair positions for the GTPARC. Each position will be for a one-year term. The Vice-Chair shall automatically advance to Chair, after one year of service as Vice Chair. 3. The Chair is responsible for running committee meetings. 4. The City Manager or his designee shall attend all meetings. Their purpose is to aid the GTPARC through information, initiation of projects, perspective, referrals, and other customary staff support services. 5. The GTPARC encourages citizen participation and will, from time to time, request specific or general citizen/expert input. V. MEMBER ELIGIBILITY 1. Appointee must be a Resident or Owner of Business in the City of Grand Terrace to be eligible for an appointment. 2. Member resignations will be filed with the City Clerk as soon as possible after the member has decided to resign. 3. After two (2) consecutive unexcused absences, the Chair will contact the committee member. Staff shall inform appointing Council member of appointee’s continued absence. VI. MEETINGS 1. A minimum of 10 regular meetings shall be schedule annually, at a time and place agreed upon by the committee. C.13.b Packet Pg. 370 At t a c h m e n t : A t t a c h m e n t I I ( P a r k s a n d R e c r e a t i o n C o m m i t t e e A p p o i n t m e n t - H o g u e ) 3 2. The Chair, or City Staff may call special meetings, as needed. A minimum notice of 48 hours must be provided for any called special meeting. 3. A quorum shall exist when 3 members are present. 4. City Staff assigned to the GTPARC shall be responsible for recording minutes for all meetings. 5. Voting will be by voice vote. No voting by proxy. 6. Formal agenda items must be submitted to the Staff Representative 5 working days prior to the meeting date. 7. Citizens may introduce future agenda items at the beginning of each meeting (limited to 5 minutes). 8. Meeting Procedure: The parliamentary procedure for meeting and operations of the Committee shall be the responsibility of and within the authority of the Chair. In the event there is a disagreement or objection to the procedures pursued by the Chair, Roberts Rules of Order, Newly Revised, shall constitute the authority. VII. AMENDMENTS 1. Modification of these By-Laws must be approved by the City Council before they become effective. 2. The procedure to recommend modification of these By-Laws to the City Council shall be: a. All recommended modifications are to be presented and discussed at a regularly scheduled GTPARC meeting; recommendation to the City Council may be made at the same meeting if consensus is reached. b. A majority vote of the GTPARC membership present is necessary to recommend a change in the By-Laws. c. With a majority vote of the GTPARC members, an exception to these by-laws for a specific and unique purpose may be presented to the City Council for approval and implementation. * * * * * * * * * * C.13.b Packet Pg. 371 At t a c h m e n t : A t t a c h m e n t I I ( P a r k s a n d R e c r e a t i o n C o m m i t t e e A p p o i n t m e n t - H o g u e ) C.13.c Packet Pg. 372 At t a c h m e n t : A t t a c h m e n t I I I ( P a r k s a n d R e c r e a t i o n C o m m i t t e e A p p o i n t m e n t - H o g u e ) AGENDA REPORT MEETING DATE: November 9, 2021 Council Item TITLE: Historical & Cultural Activities Committee Appointment - Christina Phelps PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: That the Mayor Appoint, Subject to City Council Approval, to the Remaining Vacancy, the Applicant as an At-Large Historical & Cultural Activities Committee Member. 2030 VISION STATEMENT: This staff report supports all adopted Goals and all adopted Core Values of the City Council's 2030 Vision. BACKGROUND: The Historical & Cultural Activities Committee (“Committee) is a seven-member Committee appointed by the Mayor, subject to City Council approval, and serves four- year terms at the pleasure of the City Council. The terms alternate so that every two (2) years at least two (2) appointments are set to expire. Additionally, the Membership and Appointment Process of the Committee shall be made by minute record of the City Council and shall continue in effect until a successor is appointed. Each member of the City Council shall nominate one (1) member of the Historical and Cultural Activities Committee and the remaining two (2) members shall be appointed by majority vote of the City Council (Attachment I). Filling Vacancies on the Historical & Cultural Activities Committee Currently, the Committee has one (1) vacancy due to the resignation of previous committee members. Pursuant to Government Code section 54975(a), “[w]henever an unscheduled vacancy occurs in any board, commission, or committee for which the legislative body has the appointing power, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the office of the clerk of the local agency, on either the local agency’s Internet Web site or at the library designated pursuant to Section 54973, and in other places as directed by the legislative body, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointment to the board, commission, or committee shall not be made by the legislative body for at least ten (10) working days after the posting of the notice in the clerk’s office.” C.14 Packet Pg. 373 The notice of vacancy has been published, as stated above, since May 14, 2021. The City has received one (1) application (Attachment II) from the following community member to serve on the Committee: Christina Phelps At this time, the above-named applicant would fill the remaining vacancy on the Committee and based on the foregoing, that the Mayor appoint, subject to City Council approval, the remaining applicant as an at-large Historical & Cultural Activities Committee Member. FISCAL IMPACT: None. ATTACHMENTS: • Attachment I (PDF) • Attachment II (PDF) APPROVALS: Debra Thomas Completed 11/02/2021 11:08 AM City Manager Completed 11/05/2021 2:24 PM City Council Pending 11/09/2021 6:00 PM C.14 Packet Pg. 374 C.14.a Packet Pg. 375 At t a c h m e n t : A t t a c h m e n t I ( H i s t o r i c a l & C u l t u r a l A c t i v i t i e s C o m m i t t e e A p p o i n t m e n t - P h e l p s ) C.14.b Packet Pg. 376 At t a c h m e n t : A t t a c h m e n t I I ( H i s t o r i c a l & C u l t u r a l A c t i v i t i e s C o m m i t t e e A p p o i n t m e n t - P h e l p s ) AGENDA REPORT MEETING DATE: November 9, 2021 Council Item TITLE: American Rescue Plan Act Funding PRESENTED BY: Terry Shea, Interim Finance Director RECOMMENDATION: That the City Council Approve the Selected Projects, Strategy and Approach for the use of the American Rescue Plan Act funding. 2030 VISION STATEMENT: This staff report supports Goal #1, Ensuring Fiscal Viability and Goal #3, Promote Economic Development. BACKGROUND: On March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law by President Biden. Section 9901 of the ARPA amended Title VI of the Social Security Act to add Section 603. This established the Coronavirus State & Local Fiscal Recovery Fund (SLFRP) for local governments (cities and towns) across the U.S. to receive a funding allocation. In California, both large cities - entitlement cities (populations over 50,000) and small cities and towns - non-entitlement units of local government (populations under 50,000, which includes the City of Grand Terrace) have received ARPA funding allocations. In total, small cities (non-entitlement cities including Grand Terrace) in California have been allocated over $1.2 billion. Fiscal Recovery Funds through the SLFRF are intended to provide support to state, local, and tribal governments in responding to the impact of COVID-19 and in their efforts to contain the negative impacts of the COVID-19 Pandemic on their communities, residents, and businesses. The Fiscal Recovery Funds build on and expand the support provided to governments over the last year, including through the Coronavirus Relief Fund (CRF). DISCUSSION: Use of Funds Section 603(c)(1) provides that Fiscal Recovery Funds may be used for the following: a) To respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; G.15 Packet Pg. 377 b) To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers; c) For the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and d) To make necessary investments in water, sewer, or broadband infrastructure. The Interim Final Rule 31 CFR Part 35 issued by the Department of the Treasury on May 17, 2021 and updated on June 24, 2021 implements the provisions of Section 603 applicable to non-entitlement communities. It identifies a non-exclusive list of programs or services that may be funded as responding to COVID-19 or the negative economic impacts of the COVID-19 public health emergency, along with considerations for evaluating other potential uses of the Fiscal Recovery Funds not explicitly listed. In determining whether a program or service responds to the negative economic impacts of the COVID-19 public health emergency, the Interim Final Rule provides that payments from the Fiscal Recovery Funds should be designed to address an economic harm resulting from or exacerbated by the public health emergency. Recipients of Fiscal Recovery Funds should assess the connection between the negative economic harm and the COVID-19 public health emergency, the nature and extent of that harm, and how the use of this funding would address the impacts. The Interim Final Rule includes Part 35 - Pandemic Relief Programs. Subpart A - Coronavirus State and Local Fiscal Recovery Funds includes Section 35.5 Use of funds, and Section 35.6 Eligible uses. Recipients of Fiscal Recovery Funds may use funds for one or more of the purposes included in Section 35.6. Some of the eligible uses for funds listed in this non-exclusive list include: a) To respond to the public health emergency or its negative economic impacts - eligible expenses include: • COVID-19 response and prevention, including expenses for vaccination programs and sites • costs of providing COVID-19 testing and monitoring and testing • acquisition and distribution of medical and protective supplies • treatment of long-term symptoms or effects of COVID-19 • improvement of ventilation systems in public facilities • mental health treatment and other behavioral health services • assistance to unemployed workers • assistance to small businesses • assistance to non-profit organizations G.15 Packet Pg. 378 • assistance to households • aid to impacted industries, including tourism, travel, hospitality and other impacted industries • aid to disproportionately impacted populations and communities • restoring a City’s workforce up to pre-pandemic levels b) Providing premium pay to eligible workers: premium pay or grants to eligible workers or eligible employers performing essential work during the COVID-19 emergency, provided that low- and moderate-income workers performing essential work are prioritized. c) Providing government services: an eligible use of Fiscal Recovery Funds includes the replacement of local government revenue lost due to COVID-19, helping to ensure that governments can continue to provide needed services and avoid cuts or layoffs. A recipient’s reduction in revenue is measured relative to the revenue collected in the most recent full fiscal year prior to the emergency (i.e., FY2018-19). The extent of a reduction in the city’s general revenue during the COVID-19 pandemic is calculated by the formula provided by the Department of the Treasury. d) To make necessary investments in infrastructure - cities may use funds to make investments in: • Clean Water and Drinking Water State Revolving Funds • Broadband - designed to provide service to unserved or underserved households and businesses (recipients are encouraged to focus on projects that deliver a physical broadband connection by prioritizing projects that achieve last mile-connections) The list of eligible uses of funds described above is intended to provide an overview of eligible uses. It is non-inclusive of all eligible uses listed in Section 35.6 and does not include other eligible uses that the City of Grand Terrace may wish to include in any programs or services provided using these Fiscal Recovery Funds. The Interim Final Rule includes considerations for evaluating other potential uses of the Fiscal Recovery Funds not explicitly listed. Local governments are encouraged to use payments from the Fiscal Recovery Funds to respond to the direct and immediate needs of the pandemic and its negative economic impacts and, in particular, the needs of households and businesses that were disproportionately and negatively impacted by the public health emergency. Within the eligible use categories outlined in the Fiscal Recovery Funds provisions of the ARPA, local governments have flexibility to determine how best to use payments from the Fiscal Recovery Funds to meet the needs of their communities and populations. Ineligible Uses of Funds Section 35.7 specifically prohibits the use of Fiscal Recovery Funds for deposit into any G.15 Packet Pg. 379 pension fund. In addition, ineligible uses of funds would include contributions into any rainy-day funds, financial reserves or similar funds. These types of contributions would not address the response to the COVID-19 public health emergency, as they constitute savings for future spending needs. Other ineligible uses include payment of interest or principal on outstanding debt instruments, including fees or costs associated with the issuance of new debt; and satisfaction of any obligation arising under or pursuant to a settlement agreement, judgment, consent decree, or judicially confirmed debt restructuring plan. The purpose of the Fiscal Recovery Funds is to provide fiscal relief that will permit local governments to continue to respond to the COVID-19 public health emergency. City of Grand Terrace Fiscal Recovery Funds The City of Grand Terrace received a funding allocation of $3,010,360 in Fiscal Recovery Funds based on the report issued by the U.S. Department of the Treasury. Section 603 of the Act provides that payments will be made to local governments in two tranches, with the first disbursement available in July 2021 and the second tranche being paid twelve months after the first payment. Distributing Fiscal Recovery Funds in two tranches ensures that recipients can adapt spending plans to evolving economic conditions and that at least some of the economic benefits will be realized in 2022 or later. There is still considerable uncertainty in the economic outlook and the interaction between the pandemic and the economy. For these reasons, the Department of the Treasury believes it will be appropriate for most recipients to adapt their plans as the recovery evolves. The first payment equal to one half of the City of Grand Terrace’s allocation in the amount of $1,505,180 has been received by the city. ARPA requires that payments from the Fiscal Recovery Funds be used only to cover costs and expenditures incurred by a local government by December 31, 2024. Grand Terrace must return any funds not obligated by December 31, 2024, and any funds not expended to cover these obligations by December 31, 2026. Use of Fiscal Recovery Funds for General Fund Revenue Loss Incurred by the City ARPA recipients may use payments from the Fiscal Recovery Funds for the provision of government services to the extent of the reduction in revenue experienced due to the COVID-19 public health emergency. Many state and local governments are experiencing significant budget shortfalls, which can have a devastating impact on communities and their service delivery. Section 603(c)(1)(C) of the ARPA allows recipients facing budget shortfalls to use payments from the Fiscal Recovery Funds to avoid cuts to government services. This enables local governments to continue to G.15 Packet Pg. 380 provide valuable services and ensure that budget deficits, tax increases and reductions in public expenditures do not continue to delay a city’s broader economic recovery. Additionally, general fund revenue loss is an expenditure category that gives cities broad latitude and flexibility to use funds to provide government services to the extent of the reduction in revenue with few restrictions than directly funding eligible programs and services. Moving Fiscal Recovery Funds (based on eligible shortfall and revenue loss) to a city’s general fund provides maximum flexibility on how the city ultimately uses funds to meet the needs of its residents and local businesses and without additional reporting requirements to the Department of the Treasury. In the calculation of loss of revenue, ARPA fund recipients will compute the extent of the reduction in general fund revenues by comparing actual revenue to a “counterfactual trend” (i.e., Counterfactual Revenue), which represents the amount of general revenues the city could have been expected to generate in the absence of the pandemic. The counterfactual trend starts with the last full fiscal year prior to the COVID-19 public health emergency (FY 2018-19) and then assumes growth at a constant rate in the subsequent years. For purposes of measuring revenue growth in the counterfactual trend, ARPA recipients may use a growth adjustment of either 4.1 percent per year or the recipient’s average annual revenue growth over the three full fiscal years (FY 2016- 17, FY 2017-18, and FY 2018-19) prior to the COVID-19 public health emergency, whichever is higher. Following the four-step process to determine the reduction of general fund revenues outlined in the Interim Final Rule, it was determined the City of Grand Terrace’s average annual growth rate in the three years prior to the COVID-19 pandemic was 9.89%, which is greater than the minimum base growth rate of 4.1% allowed in the Interim Final Rule. The four-step process to determine the extent of a city’s reduction in revenue includes: • Step 1: Identify general revenues collected in the most recent full fiscal year prior to the pandemic, called the Base Year Revenue (i.e., FY 2018-19) • Step 2: Estimate “Counterfactual Revenue” • Step 3: Identify Actual Revenue • Step 4: The extent of the Reduction in Revenue is equal to Counterfactual Revenue less Actual Revenue. The formula provided by the Department of the Treasury for calculating a reduction in a recipient’s general revenue equals: Where: G.15 Packet Pg. 381 • Base Year Revenue is the recipient’s general revenue for the most recent full fiscal year prior to the COVID-19 public health emergency; • Growth Adjustment is equal to the greater of 4.1 percent (or 0.041) and the recipient’s average annual revenue growth over the three full fiscal years prior to the COVID-19 public health emergency (9.89%, or 5.44% represents the City of Grand Terrace’s average annual revenue growth); • n equals the number of months elapsed from the end of the base year to the calculation date; • Actual General Revenue is a recipient’s actual general revenue collected during 12-month period ending on each calculation date; ARPA fund recipients are required to calculate the extent of the reduction in revenue as of four points in time: December 31, 2020; December 31, 2021; December 31, 2022; and December 31, 2023. Given that the City of Grand Terrace (as do most cities in California and around the U.S.) uses a July 1 - June 30 fiscal year, the revenue reduction calculation for the period ending on December 31, 2020 includes the 18- month period from July 1, 2019 through December 31, 2020. Upon receiving Fiscal Recovery Fund payments, recipients may immediately calculate revenue loss for the period ending December 31, 2020. Table 2 - City of Grand Terrace Reduction in Revenue Growth Rate 0.0989% As of: 06/30/2019 12/31/2020 12/31/2021 12/31/2022 12/31/2023 n (months elapsed) 18 30 42 54 Base year revenue 6,167,284 Counterfactual revenue $6,736,027 $7,402,028 $8,133,878 $8,938,087 Actual Revenue $6,155,709 $6,038,596 $6,635,641 $7,291,718 Reduction/Increase in Revenue $(580,318) $(1,363,432) $(1,498,237) $(1,646,369) *Estimates of Actual Revenue and Reduction in Revenue for the periods ending December 31, 2021 through December 31, 2023. G.15 Packet Pg. 382 With the City of Grand Terrace’s average annual growth rate at 9.89%, the Counterfactual Revenue (the amount of general revenues the City of Grand Terrace could have been expected to generate in the absence of the pandemic) ranges from $6,736,027 for the period ending December 31, 2020, to $8,938,087 for the period ending December 31, 2023. Actual general fund revenues for the period ending December 31, 2020, were $6,155,709. This means that the City of Grand Terrace experienced a $580,318 shortfall in general revenues for the period ending December 31, 2020, due to the COVID-19 public health emergency. This total amount, or any portion thereof, is an eligible expense under ARPA funding rules. Revenue reductions in subsequent years (December 31, 2021; December 31, 2022; and December 31, 2023) are also eligible expenses under ARPA funding guidelines from a reduction in city general revenue experienced due to the COVID-19 public health emergency. Based on estimates, it is anticipated that the City of Grand Terrace will experience revenue loss in 2021 of $1,363,432, in 2022 of $1,498,237 and in 2023 of $1,646,370. These estimates are based on the allowable “counterfactual revenue” derived from the Department of the Treasury formula (i.e., the amount of general revenues the City of Grand Terrace could have been expected to generate in the absence of the COVID-19 public health emergency) and actual revenue estimates of general revenue for the city for the corresponding time periods. Ideas for Uses of Fiscal Recovery Funds Local governments are encouraged to use payments from the Fiscal Recovery Funds to respond to the direct and immediate needs of the pandemic and its negative economic impacts and the needs of households and businesses that were disproportionately and negatively impacted by COVID- 19 and the public health emergency. Ideas for possible projects and programs for the City of Grand Terrace to consider include, but are not limited to, the following: • City Council priorities (see attached). • Small Business Emergency Relief Grants (e.g., local businesses and non-profits meeting minimum criteria that are able to demonstrate economic hardship would be eligible to receive grants to be used towards paying business rent, utilities, payroll or other operating costs. Re-payment not required.) • Matching funds community gift card program - launch a community E gift card program and offer BOGO cards as a promotion (e.g., buy a $25 card and receive a bonus $25 card). The Yiftee E-gift card platform is currently being used in California communities such as Benicia, Brentwood, Carlsbad, Concord, Downtown Sacramento, Cupertino, Fremont, La Canada Flintridge, Livermore, G.15 Packet Pg. 383 Newark, Pleasanton, and Selma. • Upgrades of city owned properties to ensure COVID-19 compliance from a health and safety perspective and possible remote service delivery or service enhancements. • Technology upgrades for the city that can help with remote meetings and on-line services. Staff recommendations for possible use of ARPA Funds are listed below: • Public Works - Park Improvements $56,300 (see attached) • Public Works - Ford F-150 Trucks (2) $90,000 • Public Works - Ford 250 Crew Cab $50,000 • City Clerk - Laserfiche Add-on $16,000 one-time, $4,000 annual maintenance • City Clerk - Scanning $10,000 • City Clerk - Destruction Services $ 5,000 • Planning and Development Services - Demolition of houses along Barton Road $40,000 • Planning and Development Services - Credit of building and permit fees for developer $65,000 Next Steps Public Input: Implementation of the Fiscal Recovery Funds reflects the importance of public input, transparency, and accountability. The Interim Final Rule establishes certain regular reporting requirements, including requiring local governments to publish information regarding uses of Fiscal Recovery Funds payments in their local jurisdiction. These reporting requirements reflect the need for transparency and accountability, while recognizing and minimizing the burden for local governments. The department of the Treasury urges local governments to engage their constituents and communities in developing plans to use these payments, given the scale of funding and its potential to catalyze broader economic recovery and rebuilding. Business Needs Survey: Undertaking a Business Needs Survey will help identify the negative impacts experienced by local businesses, as well as explore possible ways to address these impacts and support local the local business community including the G.15 Packet Pg. 384 possibility of an E-Gift card program and small business relief grants. A Business Needs Survey is attached and staff is seeking direction from City Council to proceed with launching the survey. Proposed Timeline for Fiscal Recovery Funds Implementation: July 2021 - Received ARPA funds via the State of California Department of Finance. November 9, 2021 - Present ARPA staff report to City Council explaining the American Rescue Plan Act Funding and eligible uses, Staff recommendations, along with a Sample Business Needs Survey. November/December 2021 - If directed by Council, City Staff along with HdL to review Sales Tax Data analysis to determine hardest hit business sectors in Grand Terrace and draft a Business Needs Survey for local Grand Terrace businesses. December 2021 - If directed by Council Kickoff the Business Needs Survey and keep open for 3-week period. January 2022 -City staff analyze results of Business Needs Survey and any stakeholder meetings. February 2022 - Presentation to City Council of business survey results and any community feedback, sales tax data analysis, and recommendations on ARPA Strategy. FISCAL IMPACT: There is no fiscal impact at this time. ATTACHMENTS: • CFRF Allocation Schedule (PDF) • Public Revenue Loss Calculator - Grand Terrace (PDF) • City Council Priority Projects by Priority Type_UPDATED - 11-01-2021 (PDF) • Business Survey (PDF) • ARPA Interim Final Rule (PDF) • Park Improvements for ARPA 9-3-2021 (PDF) APPROVALS: Terry Shea Completed 11/04/2021 9:55 AM Finance Completed 11/04/2021 9:55 AM City Attorney Completed 11/04/2021 12:36 PM City Manager Completed 11/05/2021 2:25 PM G.15 Packet Pg. 385 City Council Pending 11/09/2021 6:00 PM G.15 Packet Pg. 386 Total Allocation $1,218,261,277 Total Small Cities Population 5,092,613 City/Town NEU Recipient ID 2019 Population Estimate 1/ Portion of Population Estimated Allocation Adelanto City CA0001 34,049 0.67%8,145,245$ Agoura Hills City CA0002 20,222 0.40%4,837,532$ Albany City CA0003 19,696 0.39%4,711,702$ Alturas City CA0004 2,563 0.05%613,124$ Amador City City CA0005 190 0.00%45,452$ American Canyon City CA0006 20,475 0.40%4,898,055$ Anderson City CA0007 10,630 0.21%2,542,922$ Angels City CA0008 3,956 0.08%946,359$ Arcata City CA0009 18,431 0.36%4,409,087$ Arroyo Grande City CA0010 17,976 0.35%4,300,241$ Artesia City CA0011 16,601 0.33%3,971,312$ Arvin City CA0012 21,851 0.43%5,227,224$ Atascadero City CA0013 30,075 0.59%7,194,579$ Atherton Town CA0014 7,137 0.14%1,707,322$ Atwater City CA0015 29,559 0.58%7,071,141$ Auburn City CA0016 14,195 0.28%3,395,746$ Avalon City CA0017 3,681 0.07%880,573$ Avenal City CA0018 13,496 0.27%3,228,530$ Azusa City CA0019 49,974 0.98%11,954,843$ Banning City CA0020 31,221 0.61%7,468,727$ Barstow City CA0021 23,915 0.47%5,720,976$ Bell City CA0022 35,521 0.70%8,497,378$ Bell Gardens City CA0023 42,012 0.82%10,050,163$ Belmont City CA0024 26,941 0.53%6,444,860$ Belvedere City CA0025 2,104 0.04%503,322$ Benicia City CA0026 28,240 0.55%6,755,608$ Beverly Hills City CA0027 33,792 0.66%8,083,765$ Big Bear Lake City CA0028 5,279 0.10%1,262,849$ Biggs City CA0029 1,879 0.04%449,497$ Bishop City CA0030 3,747 0.07%896,362$ Blue Lake City CA0031 1,245 0.02%297,830$ Blythe City CA0032 19,682 0.39%4,708,353$ Bradbury City CA0033 1,070 0.02%255,967$ Brawley City CA0034 26,227 0.52%6,274,056$ Brea City CA0035 43,255 0.85%10,347,515$ Brisbane City CA0036 4,671 0.09%1,117,402$ Buellton City CA0037 5,102 0.10%1,220,507$ Burlingame City CA0038 30,889 0.61%7,389,305$ Estimated Small City Allocations Non-Entitlement Units of Local Governments (NEU) 1 G.15.a Packet Pg. 387 At t a c h m e n t : C F R F A l l o c a t i o n S c h e d u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) City/Town NEU Recipient ID 2019 Population Estimate 1/ Portion of Population Estimated Allocation Calabasas City CA0039 23,853 0.47%5,706,145$ Calexico City CA0040 39,825 0.78%9,526,987$ California City City CA0041 14,198 0.28%3,396,463$ Calimesa City CA0042 9,160 0.18%2,191,267$ Calipatria City CA0043 7,114 0.14%1,701,820$ Calistoga City CA0044 5,247 0.10%1,255,194$ Campbell City CA0045 41,793 0.82%9,997,774$ Canyon Lake City CA0046 11,280 0.22%2,698,416$ Capitola City CA0047 10,010 0.20%2,394,605$ Carmel-by-the-Sea City CA0048 3,811 0.07%911,672$ Carpinteria City CA0049 13,385 0.26%3,201,977$ Ceres City CA0050 48,706 0.96%11,651,510$ Chowchilla City CA0051 18,310 0.36%4,380,141$ Claremont City CA0052 36,266 0.71%8,675,598$ Clayton City CA0053 12,265 0.24%2,934,049$ Clearlake City CA0054 15,267 0.30%3,652,191$ Cloverdale City CA0055 8,656 0.17%2,070,699$ Coachella City CA0056 45,743 0.90%10,942,698$ Coalinga City CA0057 17,179 0.34%4,109,582$ Colfax City CA0058 2,002 0.04%478,921$ Colma Town CA0059 1,489 0.03%356,200$ Colusa City CA0060 6,060 0.12%1,449,681$ Commerce City CA0061 12,661 0.25%3,028,780$ Corning City CA0062 7,710 0.15%1,844,396$ Coronado City CA0063 23,731 0.47%5,676,960$ Corte Madera Town CA0064 9,751 0.19%2,332,646$ Cotati City CA0065 7,410 0.15%1,772,630$ Covina City CA0066 47,450 0.93%11,351,049$ Crescent City City CA0067 6,787 0.13%1,623,595$ Cudahy City CA0068 23,569 0.46%5,638,206$ Culver City City CA0069 39,185 0.77%9,373,885$ Cypress City CA0070 49,006 0.96%11,723,277$ Dana Point City CA0071 33,577 0.66%8,032,332$ Danville Town CA0072 44,510 0.87%10,647,738$ Del Mar City CA0073 4,319 0.08%1,033,197$ Del Rey Oaks City CA0074 1,654 0.03%395,672$ Desert Hot Springs City CA0075 28,878 0.57%6,908,231$ Dinuba City CA0076 24,461 0.48%5,851,591$ Dixon City CA0077 20,698 0.41%4,951,402$ Dorris City CA0078 897 0.02%214,581$ Dos Palos City CA0079 5,527 0.11%1,322,176$ Duarte City CA0080 21,271 0.42%5,088,475$ Dunsmuir City CA0081 1,564 0.03%374,142$ East Palo Alto City CA0082 29,314 0.58%7,012,532$ El Cerrito City CA0083 25,508 0.50%6,102,056$ El Segundo City CA0084 16,610 0.33%3,973,465$ 2 G.15.a Packet Pg. 388 At t a c h m e n t : C F R F A l l o c a t i o n S c h e d u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) City/Town NEU Recipient ID 2019 Population Estimate 1/ Portion of Population Estimated Allocation Emeryville City CA0085 12,086 0.24%2,891,228$ Escalon City CA0086 7,574 0.15%1,811,862$ Etna City CA0087 718 0.01%171,761$ Eureka City CA0088 26,710 0.52%6,389,600$ Exeter City CA0089 10,485 0.21%2,508,235$ Fairfax Town CA0090 7,522 0.15%1,799,422$ Farmersville City CA0091 10,703 0.21%2,560,385$ Ferndale City CA0092 1,352 0.03%323,427$ Fillmore City CA0093 15,870 0.31%3,796,441$ Firebaugh City CA0094 8,296 0.16%1,984,580$ Fort Bragg City CA0095 7,291 0.14%1,744,162$ Fort Jones City CA0096 692 0.01%165,541$ Fortuna City CA0097 12,259 0.24%2,932,613$ Foster City City CA0098 33,901 0.67%8,109,840$ Fowler City CA0099 6,790 0.13%1,624,312$ Galt City CA0100 26,536 0.52%6,347,975$ Gonzales City CA0101 8,306 0.16%1,986,972$ Grand Terrace City CA0102 12,584 0.25%3,010,360$ Grass Valley City CA0103 12,817 0.25%3,066,099$ Greenfield City CA0104 17,516 0.34%4,190,200$ Gridley City CA0105 7,246 0.14%1,733,397$ Grover Beach City CA0106 13,459 0.26%3,219,679$ Guadalupe City CA0107 7,783 0.15%1,861,859$ Gustine City CA0108 5,882 0.12%1,407,099$ Half Moon Bay City CA0109 12,932 0.25%3,093,609$ Hawaiian Gardens City CA0110 14,159 0.28%3,387,134$ Healdsburg City CA0111 11,845 0.23%2,833,576$ Hercules City CA0112 26,276 0.52%6,285,778$ Hermosa Beach City CA0113 19,320 0.38%4,621,755$ Hidden Hills City CA0114 1,890 0.04%452,128$ Hillsborough Town CA0115 11,387 0.22%2,724,012$ Hollister City CA0116 40,740 0.80%9,745,874$ Holtville City CA0117 6,621 0.13%1,583,884$ Hughson City CA0118 7,565 0.15%1,809,709$ Huron City CA0119 7,281 0.14%1,741,770$ Imperial City CA0120 18,120 0.36%4,334,689$ Imperial Beach City CA0121 27,440 0.54%6,564,231$ Indian Wells City CA0122 5,470 0.11%1,308,540$ Industry City CA0123 202 0.00%48,323$ Ione City CA0124 8,568 0.17%2,049,648$ Irwindale City CA0125 1,446 0.03%345,914$ Isleton City CA0126 844 0.02%201,903$ Jackson City CA0127 4,840 0.10%1,157,831$ Kerman City CA0128 15,282 0.30%3,655,779$ King City City CA0129 14,077 0.28%3,367,518$ Kingsburg City CA0130 12,108 0.24%2,896,491$ 3 G.15.a Packet Pg. 389 At t a c h m e n t : C F R F A l l o c a t i o n S c h e d u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) City/Town NEU Recipient ID 2019 Population Estimate 1/ Portion of Population Estimated Allocation La Cañada Flintridge City CA0131 20,009 0.39%4,786,578$ Lafayette City CA0132 26,638 0.52%6,372,376$ Laguna Beach City CA0133 22,827 0.45%5,460,704$ Laguna Hills City CA0134 31,207 0.61%7,465,378$ Laguna Woods City CA0135 15,850 0.31%3,791,657$ La Habra Heights City CA0136 6,492 0.13%1,553,024$ Lakeport City CA0137 5,006 0.10%1,197,542$ La Mirada City CA0138 48,183 0.95%11,526,398$ La Palma City CA0139 15,428 0.30%3,690,706$ La Puente City CA0140 39,614 0.78%9,476,511$ La Quinta City CA0141 41,748 0.82%9,987,009$ Larkspur City CA0142 12,254 0.24%2,931,417$ Lathrop City CA0143 24,483 0.48%5,856,854$ La Verne City CA0144 31,974 0.63%7,648,860$ Lawndale City CA0145 32,389 0.64%7,748,137$ Lemon Grove City CA0146 26,811 0.53%6,413,761$ Lemoore City CA0147 26,725 0.52%6,393,188$ Lincoln City CA0148 48,275 0.95%11,548,406$ Lindsay City CA0149 13,463 0.26%3,220,636$ Live Oak City CA0150 8,912 0.17%2,131,940$ Livingston City CA0151 14,896 0.29%3,563,440$ Loma Linda City CA0152 24,482 0.48%5,856,615$ Lomita City CA0153 20,320 0.40%4,860,976$ Loomis Town CA0154 6,866 0.13%1,642,493$ Los Alamitos City CA0155 11,399 0.22%2,726,883$ Los Altos City CA0156 30,089 0.59%7,197,928$ Los Altos Hills Town CA0157 8,423 0.17%2,014,961$ Los Banos City CA0158 41,036 0.81%9,816,683$ Los Gatos Town CA0159 30,222 0.59%7,229,745$ Loyalton City CA0160 702 0.01%167,933$ McFarland City CA0161 15,506 0.30%3,709,365$ Malibu City CA0162 11,820 0.23%2,827,595$ Mammoth Lakes Town CA0163 8,235 0.16%1,969,987$ Manhattan Beach City CA0164 35,183 0.69%8,416,521$ Maricopa City CA0165 1,192 0.02%285,152$ Marina City CA0166 22,781 0.45%5,449,699$ Martinez City CA0167 38,297 0.75%9,161,456$ Maywood City CA0168 26,973 0.53%6,452,515$ Mendota City CA0169 11,511 0.23%2,753,676$ Menlo Park City CA0170 34,698 0.68%8,300,499$ Millbrae City CA0171 22,394 0.44%5,357,121$ Mill Valley City CA0172 14,259 0.28%3,411,056$ Monrovia City CA0173 36,331 0.71%8,691,147$ Montague City CA0174 1,398 0.03%334,431$ Montclair City CA0175 40,083 0.79%9,588,706$ Monte Sereno City CA0176 3,427 0.07%819,811$ 4 G.15.a Packet Pg. 390 At t a c h m e n t : C F R F A l l o c a t i o n S c h e d u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) City/Town NEU Recipient ID 2019 Population Estimate 1/ Portion of Population Estimated Allocation Moorpark City CA0177 36,375 0.71%8,701,673$ Moraga Town CA0178 17,783 0.35%4,254,072$ Morgan Hill City CA0179 45,952 0.90%10,992,695$ Morro Bay City CA0180 10,543 0.21%2,522,110$ Mount Shasta City CA0181 3,274 0.06%783,210$ Needles City CA0182 4,976 0.10%1,190,365$ Nevada City City CA0183 3,148 0.06%753,069$ Newark City CA0184 49,149 0.97%11,757,485$ Newman City CA0185 11,784 0.23%2,818,983$ Norco City CA0186 26,604 0.52%6,364,242$ Oakdale City CA0187 23,596 0.46%5,644,665$ Oakley City CA0188 42,543 0.84%10,177,190$ Ojai City CA0189 7,470 0.15%1,786,983$ Orange Cove City CA0190 10,273 0.20%2,457,520$ Orinda City CA0191 19,926 0.39%4,766,723$ Orland City CA0192 7,827 0.15%1,872,385$ Oroville City CA0193 20,737 0.41%4,960,731$ Pacifica City CA0194 38,546 0.76%9,221,023$ Pacific Grove City CA0195 15,413 0.30%3,687,117$ Palos Verdes Estates City CA0196 13,273 0.26%3,175,184$ Parlier City CA0197 15,618 0.31%3,736,158$ Patterson City CA0198 22,524 0.44%5,388,220$ Piedmont City CA0199 11,135 0.22%2,663,729$ Pinole City CA0200 19,250 0.38%4,605,009$ Pismo Beach City CA0201 8,168 0.16%1,953,959$ Placerville City CA0202 11,175 0.22%2,673,298$ Pleasant Hill City CA0203 34,839 0.68%8,334,229$ Plymouth City CA0204 1,076 0.02%257,402$ Point Arena City CA0205 449 0.01%107,410$ Port Hueneme City CA0206 21,926 0.43%5,245,165$ Portola City CA0207 1,930 0.04%461,697$ Portola Valley Town CA0208 4,568 0.09%1,092,763$ Rancho Mirage City CA0209 18,528 0.36%4,432,291$ Rancho Palos Verdes City CA0210 41,530 0.82%9,934,859$ Red Bluff City CA0211 14,539 0.29%3,478,038$ Reedley City CA0212 25,658 0.50%6,137,939$ Ridgecrest City CA0213 28,973 0.57%6,930,957$ Rio Dell City CA0214 3,349 0.07%801,152$ Rio Vista City CA0215 9,718 0.19%2,324,752$ Ripon City CA0216 16,386 0.32%3,919,879$ Riverbank City CA0217 24,881 0.49%5,952,064$ Rohnert Park City CA0218 43,291 0.85%10,356,127$ Rolling Hills City CA0219 1,845 0.04%441,363$ Rolling Hills Estates City CA0220 8,058 0.16%1,927,645$ Ross Town CA0221 2,451 0.05%586,331$ St. Helena City CA0222 6,102 0.12%1,459,728$ 5 G.15.a Packet Pg. 391 At t a c h m e n t : C F R F A l l o c a t i o n S c h e d u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) City/Town NEU Recipient ID 2019 Population Estimate 1/ Portion of Population Estimated Allocation San Anselmo Town CA0223 12,476 0.24%2,984,524$ San Bruno City CA0224 42,807 0.84%10,240,344$ San Carlos City CA0225 30,185 0.59%7,220,894$ Sand City City CA0226 399 0.01%95,449$ San Dimas City CA0227 33,621 0.66%8,042,858$ San Fernando City CA0228 24,322 0.48%5,818,339$ San Gabriel City CA0229 39,899 0.78%9,544,689$ Sanger City CA0230 25,339 0.50%6,061,627$ San Jacinto City CA0231 49,215 0.97%11,773,274$ San Joaquin City CA0232 4,021 0.08%961,909$ San Juan Bautista City CA0233 2,104 0.04%503,322$ San Juan Capistrano City CA0234 35,911 0.71%8,590,675$ San Marino City CA0235 13,048 0.26%3,121,359$ San Pablo City CA0236 30,990 0.61%7,413,467$ Santa Fe Springs City CA0237 17,630 0.35%4,217,471$ Santa Paula City CA0238 29,806 0.59%7,130,229$ Saratoga City CA0239 30,153 0.59%7,213,239$ Sausalito City CA0240 7,068 0.14%1,690,816$ Scotts Valley City CA0241 11,757 0.23%2,812,524$ Seal Beach City CA0242 23,896 0.47%5,716,431$ Sebastopol City CA0243 7,674 0.15%1,835,784$ Selma City CA0244 24,825 0.49%5,938,668$ Shafter City CA0245 20,401 0.40%4,880,353$ Shasta Lake City CA0246 10,413 0.20%2,491,011$ Sierra Madre City CA0247 10,793 0.21%2,581,915$ Signal Hill City CA0248 11,421 0.22%2,732,146$ Solana Beach City CA0249 13,296 0.26%3,180,686$ Soledad City CA0250 25,999 0.51%6,219,513$ Solvang City CA0251 5,838 0.11%1,396,574$ Sonoma City CA0252 11,024 0.22%2,637,175$ Sonora City CA0253 4,864 0.10%1,163,572$ South El Monte City CA0254 20,574 0.40%4,921,738$ South Lake Tahoe City CA0255 22,197 0.44%5,309,994$ South Pasadena City CA0256 25,329 0.50%6,059,235$ Stanton City CA0257 38,139 0.75%9,123,659$ Suisun City City CA0258 29,663 0.58%7,096,020$ Susanville City CA0259 15,010 0.29%3,590,711$ Sutter Creek City CA0260 2,622 0.05%627,238$ Taft City CA0261 9,272 0.18%2,218,059$ Tehachapi City CA0262 13,011 0.26%3,112,508$ Tehama City CA0263 373 0.01%89,230$ Temple City City CA0264 35,811 0.70%8,566,752$ Tiburon Town CA0265 9,084 0.18%2,173,086$ Trinidad City CA0266 355 0.01%84,924$ Truckee Town CA0267 16,735 0.33%4,003,368$ Tulelake City CA0268 978 0.02%233,958$ 6 G.15.a Packet Pg. 392 At t a c h m e n t : C F R F A l l o c a t i o n S c h e d u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) City/Town NEU Recipient ID 2019 Population Estimate 1/ Portion of Population Estimated Allocation Twentynine Palms City CA0269 26,073 0.51%6,237,216$ Ukiah City CA0270 15,995 0.31%3,826,344$ Vernon City CA0271 110 0.00%26,314$ Villa Park City CA0272 5,790 0.11%1,385,091$ Walnut City CA0273 29,685 0.58%7,101,283$ Wasco City CA0274 28,710 0.56%6,868,042$ Waterford City CA0275 8,962 0.18%2,143,901$ Weed City CA0276 2,725 0.05%651,878$ West Hollywood City CA0277 36,475 0.72%8,725,595$ Westlake Village City CA0278 8,217 0.16%1,965,681$ Westmorland City CA0279 2,254 0.04%539,205$ Wheatland City CA0280 3,873 0.08%926,504$ Wildomar City CA0281 37,229 0.73%8,905,968$ Williams City CA0282 5,408 0.11%1,293,709$ Willits City CA0283 4,890 0.10%1,169,792$ Willows City CA0284 6,072 0.12%1,452,551$ Windsor Town CA0285 27,128 0.53%6,489,594$ Winters City CA0286 7,315 0.14%1,749,903$ Woodlake City CA0287 7,658 0.15%1,831,956$ Woodside Town CA0288 5,458 0.11%1,305,670$ Yountville City CA0289 2,966 0.06%709,530$ Yreka City CA0290 7,518 0.15%1,798,465$ Yucca Valley Town CA0291 21,777 0.43%5,209,521$ 1/Source: U.S. Treasury: https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local- and-tribal-governments/state-and-local-fiscal-recovery-fund/non-entitlement-units 7 G.15.a Packet Pg. 393 At t a c h m e n t : C F R F A l l o c a t i o n S c h e d u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) V3.0 Fund Basis (Modified Accural) Agency Name: Agency Contact Info: Date: $5,847,678 from "ActualRevenues" worksheet cell F10. 9.89% from "ActualRevenues" worksheet cell F12 or 4.1% whichever is greater. June 30, 2019 computed from "ActualRevenues" worksheet. Reporting Period Months  Elapsed Counterfactual  Revenue Revenue  Loss Fund basis of accounting (modified accrual) January 1, 2020 ‐ December 31, 2020 18 $ 6,736,027 ‐$580,318 January 1, 2021 ‐ December 31, 2021 30 $ 7,402,028 ‐$1,363,432 January 1, 2022 ‐ December 31, 2022 42 $ 8,133,878 ‐$1,498,237 January 1, 2023 ‐ December 31, 2023 54 $ 8,938,087 ‐$1,646,370 Complete beige cells. Others are computed from worksheets. $6,635,641 $7,291,718 Revenue Loss Summary American Rescue Plan Coronavirus State and Local Fiscal Recovery Funds Public Revenue Loss Calculator ‐ for California Cities City of Grand Terrace Terry Shea, CPA, Interim Finance Director Monday, July 12, 2021 $6,155,709 $6,038,596 Base Year Revenue: The amount of revenues collected in the most recent  fiscal year prior to the public health emergency (i.e., the last fiscal year  before January 27, 3030), called the base year value. Growth Adjustment: The average percent revenue growth in the three full  fiscal years prior to the COVID‐19 public health emergency ‐or‐ 4.1 percent,  whichever is greater. Fiscal Year End Date: The date for the most recent full fiscal year prior to  the declaration of public health emergency on January 27, 2020.  Actual  Revenue G.15.b Packet Pg. 394 At t a c h m e n t : P u b l i c R e v e n u e L o s s C a l c u l a t o r - G r a n d T e r r a c e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g )      City of Grand Terrace Inter-departmental Memorandum City Manager’s Office ____________________________________________________________________________ DATE: November 1, 2021 TO: Mayor and City Council FROM: G. Michael Milhiser, City Manager SUBJECT: PRIORITY PROJECTS UPDATE FOR 2020-2021 AS APPROVED BY CITY COUNCIL AT ITS SPECIAL MEETING WORKSHOP DATED MAY 28, 2020 ____________________________________________________________________________ The City Manager’s Office has multiple business lines and while our resources are limited, we continue to allocate our resources to achieve maximum returns in the following areas:  Economic Development  Efficient Services to Citizens  Code Enforcement to Maintain the Community’s Quality of Life  Sustainability of the Organization While the City Manager will be responsible to ensure all departments adhere to priorities as supported by the City Council, the City Manager’s Office will also ensure the alignment of priorities based on its various business lines. The City Manager’s priorities will be based on alignment with the City Manager’s 2030 Vision Implementation Plan Phase II and the annual budget approved by City Council. The four categories of ranking used to prioritize the projects are: 1. Economic Development (40%) 2. Funding and Resources (25%) 3. Approved Council’s Future Agenda Item Requests (20%) 4. Quality of Life (15%). Priority projects are categorized as “A” Top Priority, “B” High Priority and “C” Priority. G.15.c Packet Pg. 395 At t a c h m e n t : C i t y C o u n c i l P r i o r i t y P r o j e c t s b y P r i o r i t y T y p e _ U P D A T E D - 1 1 - 0 1 - 2 0 2 1 ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) Memo to Mayor and City Council Page 2 of 5 City Manager Office Priority Projects for 2020-2021 CM – Committees & Commissions & Report Back “A” Top Priority “B” High Priority “C” Priority Youth Appointment to Parks Commission Regional Joint Powers Policing Authority Return to City Council with Options to Delegate Special Event Support Air Traffic Over COGT Establish Youth Council or Youth Council Week Planning Commission Alternate Appointments CM – Human Resources “A” Top Priority “B” High Priority “C” Priority Employee Appreciation Program Council & City Staff Social Events Review of Health and Compensation “A” Top Priority “B” High Priority “C” Priority Development of 4.78 Acres on Barton Rd. Stater Bros. Expansion Development on City Center Dr. Gateway Specific Plan Storm Drainage Michigan Cage Park Taco Bell Rails to Trails Grant to Access Santa Ana River Surgical Center Walgreens Center Expansion Mr. TV Video Kaz Ramen Coffee Hollywood Video Conversion Edwin Fuels Fire Station Agreement TOT Tax Implementation Adult Daycare to Advance Accessibility (Former Childcare Site) Pit Stop Development La Crosse Development RDA Lot 0.80 Acre Development G.15.c Packet Pg. 396 At t a c h m e n t : C i t y C o u n c i l P r i o r i t y P r o j e c t s b y P r i o r i t y T y p e _ U P D A T E D - 1 1 - 0 1 - 2 0 2 1 ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) Memo to Mayor and City Council Page 3 of 5 City Attorney Priority Project 2020-2021 “A” Top Priority “B” High Priority “C” Priority Code of Conduct – Legislative Body Handbook Cannabis Related Activities and Licensing in the City Finance & Senior Center Development 2020-2021 “A” Top Priority “B” High Priority “C” Priority Review of Business License Fee Finance Department Staff Re-Organization Housing Agency Programs Expand Outreach for Senior Transportation Services. (Utility & Water Bill Inserts) City Clerk’s Office Priority Projects 2020-2021 “A” Top Priority “B” High Priority “C” Priority FPPC Compliance Scanning Increase Content of Intranet - Ongoing Records Destruction – Milestones and Research Grants Research Use of Facebook Live and Twitter City Clerk’s Department Operations Manual Manage City Neighborhood Recognition Programs Lighting in City Council Chamber Manage Annual Acknowledgment Program City Council Chamber Reception Area Upgrade Public Works Priority Projects 2020-2021 “A” Top Priority “B” High Priority “C” Priority Fitness Park Canopy Small Cell Site Infrastructure Plan Park Enhancements Commerce Way Expansion Utility Pole Undergrounding Master Plan Mt. Vernon Slope Stabilization (New Grant Application) Year 3 & 4 CIP Fee Study Development Plans Fire Station Roof Repair Highway Safety Improvement Program Cycle 9 Guardrail G.15.c Packet Pg. 397 At t a c h m e n t : C i t y C o u n c i l P r i o r i t y P r o j e c t s b y P r i o r i t y T y p e _ U P D A T E D - 1 1 - 0 1 - 2 0 2 1 ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) Memo to Mayor and City Council Page 4 of 5 Parking City Wide Strategy West Barton Bridge Replacement Road Support for Community Events Storm Drain Master Plan Traffic Circulation Study Public Works Maintenance Priority Projects 2020-2021 “A” Top Priority “B” High Priority “C” Priority Traffic Signal/Street Light Storm Drain/Channel Streets, Sidewalks, Curb, Potholes & Parkway City Facilities Parks City Neighborhood Lighting Plan Street Sign Replacement Program Planning & Development Services Priority Projects 2020-2021 “A” Top Priority “B” High Priority “C” Priority 4.78 Acres – PSA, Entitlements Grand Terrace Road – Aegis Sign Code Amend Master Plan Prohibit Use of Gas Leaf Blowers Edwin Fuels Gateway SP Anita – Grocery Outlet Sign Taco Bell Mr. TV Video Parking Program Grand T-1 LLC Project Blue Mountain Trail Grant Farming Project – 40 Acre Greenbelt Surgical Center Housing Authority Report Barton Road Streetscape Michigan Street – Complete Street Safety Element Update Housing Element Update General Plan Update EOC - Update Hazard Mitigation Plan G.15.c Packet Pg. 398 At t a c h m e n t : C i t y C o u n c i l P r i o r i t y P r o j e c t s b y P r i o r i t y T y p e _ U P D A T E D - 1 1 - 0 1 - 2 0 2 1 ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) Memo to Mayor and City Council Page 5 of 5 Rental Inspection Program Review Prohibit Sale of E-Cigarettes and Flavored Tobacco Products Public Safety Priority Projects 2020-2021 “A” Top Priority “B” High Priority “C” Priority Protocols for Special Events & Seasonal Law Enforcement Needs C.O.P. Recruitment Public Education & Citizens Arrests Neighborhood Watch Program Expansion Stop the Bleed G.15.c Packet Pg. 399 At t a c h m e n t : C i t y C o u n c i l P r i o r i t y P r o j e c t s b y P r i o r i t y T y p e _ U P D A T E D - 1 1 - 0 1 - 2 0 2 1 ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) etc.) City of Grand Terrace COVID-19 Business Recovery Survey Your business/organization is an important part of the Grand Terrace community. The City of Grand Terrace wants to hear about your experiences during the COVID-19 pandemic. What are your biggest challenges? What type of assistance would help most? Information gathered from this survey will help to develop programs to support local businesses. Deadline for responses is December 17, 2021. Complete the survey and be entered to win a $100 gift card! 1. Please provide your business or organization information: Business Name _________________________________________________ B u s i n e s s S t r e e t Address ____________________________________________ Business Zip Code ______________________________________________ Business Email _________________________________________________ Business Web site________________________________________________ Business Phone Number _____________________________________________ Social Media Account(s)_____________________________________________ 2. What year was your business/organization established in Grand Terrace? __________ 3. How many employees do you currently have at your Grand Terrace location? Self-employed with no employees 1 to 4 5 to 9 10 to 25 26 to 50 51 to 100 101 or more ATTACHMENT A  G.15.d Packet Pg. 400 At t a c h m e n t : B u s i n e s s S u r v e y ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) etc.) 4. Please indicate your business type: Auto-Related Beauty/Personal Care Services (Hair, Nail, Waxing, Tattoo) Childcare, Education, Tutoring Construction Entertainment & Recreation Finance, Insurance, Real Estate Fitness Center/Gym Grocery Store Home-based Business Hospitality & Tourism Distribution, Light-Manufacturing or Production Medical Offices (Dental, Physicians, Pharmacies) Non-Profit Professional and Technical Services Restaurant, Bar, Brewpubs, and Other Food/Drink Retail Store Technology (Research & Development, Software) Other: ___________________ 5 . H a s y o u r b u s i n e s s / o r g a n i z a t i o n b e e n n e g a t i v e l y i m p a c t e d b y COVID-19? Yes No 6. If yes, how was your business/organization negatively impacted? (Select all that apply): Loss of revenue Temporary closure Permanent closure Layoff o f o n e o r m o r e s t a ff Reduced customer demand 7. What COVID-19 relief funding or assistance has your business/organization received? (Select all that apply): I have not received COVID-19 relief assistance Paycheck Protection Program (PPP) Economic Injury Disaster G.15.d Packet Pg. 401 At t a c h m e n t : B u s i n e s s S u r v e y ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) Other (please specify) Loan/Advance (EIDL) California Small Business COVID- 19 Relief Grant EDD (Employment Development) - Unemployment or Pandemic Unemployment Assistance Tax or Permit Relief (Extended deadlines, waiver of late fees, tax credits, etc.) Federal Restaurant Revitalization Fund Small Business Development Center (SBDC) – free training or counseling Other Small Business Administration (SBA) loan (e.g., SBA Debt Relief, Express Bridge Loan) 8. How much total COVID-19 relief funding has your business received? $1 - $5,000 $5,001 - $10,000 $10,001 - $20,000 $20,001 - $50,000 More than $50,000 9. If you could receive an assistance grant how much would help your business/organization need to properly recover? $5,000 $10,000 $15,000 $20,000 $25,000 More $___________ 10. What will be the greatest challenges to your business/organization recovery? (Select your top three choices): Cash flow - paying for inventory and pay payroll Debt management Paying rent and utilities (including G.15.d Packet Pg. 402 At t a c h m e n t : B u s i n e s s S u r v e y ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) Small business grants back rent) Hiring or re-hiring employees Marketing my business Re-establishing customer/client base Obtaining inventory and supplies Securing future financing 11. If you are a restaurant, have you used outdoor dining during the Pandemic and would you like to continue or enhance outdoor dining? Yes Not applicable 12. What type of assistance would be helpful for your business/organization now and in the future? (Select all that apply): Continued outdoor dining operations with enhancements Shop local campaign, including a community gift card program partially subsidized by the City Online business support – website assistance Financial training and resources - access to capital, debt management, etc. Employee training and hiring assistance Small business resources & one-on- one counseling Assistance with applying for available COVID-19 relief grants and loans Rent assistance grants Other (please specify) _________ ___________________________ 13. Is your business/organization online? Would you like assistance in setting up your business online? (Select all that apply): No, my business does not have its own website Yes, my business has a website, but it does not offer online ordering or delivery Yes, my business has a website and customers can order online for pickup and/or delivery Yes, I would like assistance improving my business' online presence (e.g., via a grant program to support a local marketing company to get my business set- up online) G.15.d Packet Pg. 403 At t a c h m e n t : B u s i n e s s S u r v e y ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) presence.   No, I would not like assistance with my business' online presence 14. Have you benefitted from protections under the rent eviction moratorium for small business tenants? Is your business/organization behind on rent? (Answers are confidential): 15. What is the best way to communicate with you? (Select all that apply): Email Telephone Text Message Social Media Website Traditional Mail Other (please specify): ________________________ - DONE - THANK YOU FROM THE CITY OF GRAND TERRACE G.15.d Packet Pg. 404 At t a c h m e n t : B u s i n e s s S u r v e y ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 405 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 406 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 407 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 408 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 409 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 410 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 411 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 412 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 413 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 414 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 415 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 416 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 417 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 418 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 419 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 420 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 421 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 422 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 423 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 424 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 425 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 426 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 427 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 428 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 429 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 430 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 431 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 432 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 433 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 434 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 435 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 436 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 437 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 438 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 439 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 440 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 441 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 442 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) G.15.e Packet Pg. 443 At t a c h m e n t : A R P A I n t e r i m F i n a l R u l e ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g ) Terry‐  Based on the previous meeting we had about a week or two ago about the ARPA funds, I have prepared  a rudimentary list of needed proposed park improvements with an estimate on the costs associated  with each of them.  These items were apparently brought up through the Parks and Recreation  Committee over the past several months.    Bike Racks:  Bike racks were proposed to be installed at the following parks:  o Fitness Park  o Richard Rollins  o TJ Austin  o Veterans Freedom Park  I quickly reviewed online the cost of having bicycle racks placed at the four parks.  For one bike rack  only, it will cost $450.  I estimate with shipping/tax it will cost $550 each.  Installation might be able to  be done by city maintenance staff.  The cost of four bike racks calculates to $2,200, I say round up to  $3,000.    Drinking Fountains:  The Parks and Recreation Committee asked for a water fountain to be placed at  Richard Rollins Park as a ‘pilot program’.  The initial question was to see about getting a refrigerated  drinking fountain at Richard Rollins Park.  Providing electrical service to a drinking fountain for the water  chiller on the water fountain may be an issue because saw cutting the existing concrete to place  electrical conduit for the refrigerated water fountain may be cost prohibitive.  A compromise would be  to have an unrefrigerated water fountain, specifically:  Elkay LK4420BF1L Outdoor Drinking Fountain and Bottle Filling Station, Tubular Pedestal, ADA, Non  Refrigerated    G.15.f Packet Pg. 444 At t a c h m e n t : P a r k I m p r o v e m e n t s f o r A R P A 9 - 3 - 2 0 2 1 ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g )     The cost for one is listed as $3752.00.  Assuming tax and delivery, I estimate $4800.  Installation,  depending on how close the nearest waterline is, is estimated at $1,000.  I estimate the total cost for  installing the above referenced drinking fountain is $5,800, I say round up to $6,000.  TJ Austin Park:  The Parks and Recreation Committee asked about having the existing wood chips in the  play area removed and replaced with the ‘pour in place’ playground surface.  ‘Pour in place’ playground  surfacing is a rubberized playground surface that lessens injuries due to falls in playgrounds. I called Tot  Lot Installation and asked for a per square food quote for the installation of the ‘pour in place’ surfacing.   I was quoted approximately $15 per square foot.  The playground area that is proposed to receive the  new surfacing is approximately 2,000 square feet.  I estimate the removal and disposal of the existing  wood chips is approximately $2500, and I also estimate that the total cost for installing the ‘pour‐in‐ place’ surfacing will be $32,500, I say round up to $35,000.    Repair of Pour‐in‐place play surface at Veterans Freedom Park  Staff noticed damage to the existing pour in place playground surface and requested a quote from Tot  Lot Installation to repair the damaged playground surface.  The quote provided was approximately  $2,300.  In the interest in trying to maintain longevity of the surface, staff also recommends that the  playground surfaces have a preservative applied to them as well.  In speaking with Tot Lot installation, it  would cost approximately $2500 per park site to have the playground surface preservative applied,  which equates to $10,000.  Total cost for playground surface repair and preservative application at  Veterans Freedom Park, Richard Rollins Park, TJ Austin Park, Fitness Park, $12,300.  Conclusion:  Bike Racks $3,000  Drinking Fountains $6,000  Pour‐in ‐place playground surfacing $35,000  Veterans Freedom Park Playground  Surface and four park playground  surface preservative  $12,300  Total: $56,300    G.15.f Packet Pg. 445 At t a c h m e n t : P a r k I m p r o v e m e n t s f o r A R P A 9 - 3 - 2 0 2 1 ( A m e r i c a n R e s c u e P l a n A c t F u n d i n g )