01/25/2022CITY OF GRAND TERRACE
CITY COUNCIL AND CITY COUNCIL AS THE HOUSING AUTHORITY
[AMENDED] AGENDA ● JANUARY 25, 2022
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
PUBLIC ADVISORY: THE COUNCIL CHAMBER IS NOW OPEN TO THE PUBLIC!!
Beginning June 15, 2020, the City of Grand Terrace reopened its public meetings. Therefore, the regular meeting of
the City Council for January 25, 2022, is now open to the public. Please be advised that masks are required, social
distancing will be practiced, and occupancy limits will be enforced.
Please note that Pursuant to Assembly Bill 361, due to COVID-19, The City of Grand Terrace is authorized to make
public meetings accessible electronically for members of the public wishing to address the City Council. The regular
meeting of the City Council for January 25, 2022, will also be conducted in-person, telephonically through Zoom and
broadcast live on the City’s website.
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter
within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the
front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and
each person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing
the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 835 3532 3567
Password: 612653
The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-
ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please
submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at
(909) 824-6621 x230 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment period, please
indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments
that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during
regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda
items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-
ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made available
for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours.
In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of
the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later
requests will be accommodated to the extent feasible.
[Amended] Agenda Grand Terrace City Council and Housing Authority January 25, 2022
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council and City Council as the Housing Authority.
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Jeff Allen
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B. SPECIAL PRESENTATIONS
Certificates of Recognition – Grand Terrace Lady Titans Cheer Competition
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 01/11/2022
DEPARTMENT: CITY CLERK
3. City Department Monthly Activity Report - November 2021
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
[Amended] Agenda Grand Terrace City Council and Housing Authority January 25, 2022
City of Grand Terrace Page 3
4. Approval of the November-2021 Check Register in the Amount of $374,857.40
RECOMMENDATION:
Approve the Check Register No. 11302021 in the amount of $374,857.40 as submitted,
for the month ending November 30, 2021.
DEPARTMENT: FINANCE
5. Approval of the December-2021 Check Register in the Amount of $473,787.14
RECOMMENDATION:
Approve the Check Register No. 12312021 in the amount of $473,787.14 as submitted,
for the month ending December 31, 2021.
DEPARTMENT: FINANCE
6. Housing Successor Agency Annual Financial Report for the Year Ended June 30, 2021
RECOMMENDATION:
Receive and file the Auditor's Annual Financial Report and related document for the
City's Housing Successor Agency.
DEPARTMENT: FINANCE
7. CARES Act Grant Match
RECOMMENDATION:
Approve a transfer of $79,925 from the General Fund for the City Infrastructure Project
required match on the County of San Bernardino's Coronavirus Relief Fund funding to
cities and towns for infrastructure projects.
DEPARTMENT: FINANCE
8. Approval of an Agreement Between The City of Grand Terrace and CleanStreet, LLC
for Street Sweeping Services
RECOMMENDATION:
1. Award to and Approve the Street Sweeping Agreement with CleanStreet, LLC, for a
term commencing March 1, 2022, through February 28, 2025, (and the parties may
agree to extend the Agreement by 2 terms of 1 year each) in the amount of
$169,584.00 for routine street sweeping services and, in addition, $6,426 set-aside
for On-Call/Special Event/Emergency street sweeping callouts, for a total contract
sum not to exceed $176,010; and
2. Authorize the City Manager to execute the Agreement subject to the City Attorney’s
approval as to form.
DEPARTMENT: PUBLIC WORKS
[Amended] Agenda Grand Terrace City Council and Housing Authority January 25, 2022
City of Grand Terrace Page 4
9. Grant Selection for Replacement of Gasoline Powered Senior Bus
RECOMMENDATION:
Staff recommends that the City Council direct staff to proceed with the Volkswagen
Mitigation Trust Fund, which was approved by Council on January 14, 2020, and direct
staff to withdraw the City’s application for the Omnitrans Green Commuter Grant.
DEPARTMENT: PUBLIC WORKS
10. City of Grand Terrace Legislative Platform for Assemblymember Reyes and State
Senator Leyva to Advance in California State Assembly and Senate
RECOMMENDATION:
Approve City of Grand Terrace's Legislative Platform for 2022 and Authorize Staff to
Forward the Platform to Assemblymember Eloise Reyes and State Senator Connie
Leyva
DEPARTMENT: CITY MANAGER
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. PUBLIC HEARINGS
F. UNFINISHED BUSINESS
G. NEW BUSINESS
11. Consideration and Possible Action to Adopt an Urgency Ordinance Establishing
Objective Standards for Implementation of Senate Bill No. 9 Pertaining to Urban Lot
Splits and Two-Unit Developments
RECOMMENDATION:
(1) Direct the City Attorney to read the title of the ordinance entitled “An Urgency
Ordinance Of The City Council Of The City Of Grand Terrace Establishing
Regulations For Urban Lot Splits And Two-Unit Developments In Accordance With
[Amended] Agenda Grand Terrace City Council and Housing Authority January 25, 2022
City of Grand Terrace Page 5
Senate Bill 9”, waive further reading, and introduce the Ordinance on a roll call vote;
and
(2) Initiate regular code amendment proceedings to amend Title 17 (Subdivisions) and
Title 18 (Zoning) of the Grand Terrace Municipal Code to establish regulations for
urban lot splits and two-unit developments, and to revise the City’s regulations of
accessory dwelling units (Chapter 18.69).
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
12. Approve Amendment No. 1 to a Professional Services Agreement Between the City of
Grand Terrace and Interwest Consulting Group for Building and Public Works Services
RECOMMENDATION:
1. Approve Amendment No. 1 to the Professional Services Agreement to Interwest
Consulting Group for Building and Public Works Services (dated October 13, 2020),
which extends the term of the Agreement to January 28, 2022
2. Increase the sum of the agreement from $117,000 to $122,767.50
3. Authorize the Mayor to execute Amendment No. 1 subject to City Attorney approval
as to form
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic
Plan, if a City Council Member is interested in a task or project that will require more
than one hour of staff time to complete, the item will be agendized to ask the City
Council if time should be spent on preparing a report on the proposed item. In
accordance with this policy, this is the opportunity for City Council Members to request
that an item be placed on a future agenda and authorize staff to prepare an agenda
report. To ensure compliance with the Brown Act, the request shall be submitted to the
City Manager at least one week in advance of the meeting so that the topic can be
included on the agenda under this section. In order for any listed item to be placed on a
future agenda, the City Council must act by formal motion (i.e., requires a motion and a
second) to direct the City Manager to place the item on a future agenda. Pursuant to the
requirements of the Brown Act, no other items may be considered other than those
listed below.
1. Reverse AB 9 Accessory Dwelling Units - Our Neighborhood Voices Initiative
Requested by: Mayor Pro Tem Bill Hussey
2. Vacant Property Ordinance Review
• Commercial and Residential
Requested by: Mayor Darcy McNaboe
[Amended] Agenda Grand Terrace City Council and Housing Authority January 25, 2022
City of Grand Terrace Page 6
3. Revisit Truck Route Ordinance
• Address Lost Delivery Trucks in Residential Neighborhoods
• Address Trucks Using Mt. Vernon as a Truck Route to the Freeway Onramp in
Colton
• Ways to Enforce
Requested by: Mayor Darcy McNaboe
4. Enforcement of Commercial Property Maintenance
Requested by: Mayor Darcy McNaboe
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Doug Wilson
Council Member Sylvia Robles
Mayor Pro Tem Bill Hussey
Mayor Darcy McNaboe
J. CITY MANAGER COMMUNICATIONS
K. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION pursuant to
Government Code Section 54956.9(c)
Number of Cases: One
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, February 8, 2022 at
6:00 PM. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR AGENCY
TO THE COMMUNITY REDEVELOPMENT AGENCY
AND HOUSING AUTHORITY
MINUTES ● JANUARY 11, 2022
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Convene City Council, City Council as the Successor Agency to the Community
Redevelopment Agency and Housing Authority.
INVOCATION
The Invocation was given by Pastor Juan Cervantes of Sierra Vista Colton.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Jeff Allen.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Bill Hussey Mayor Pro Tem Present
Sylvia Robles Council Member Present
Doug Wilson Council Member Present
Jeff Allen Council Member Present
Konrad Bolowich City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Terry Shea Interim Finance Director Remote
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Due to a scheduling conflict, New Employee Introduction of Budget Officer, Cindy
Rushing was removed from the agenda.
B. SPECIAL PRESENTATIONS
Johan Gallo, Grand Terrace gave a video presentation on the GT Cars & Coffee Santa
Clause Toy Drive Cruise
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Minutes Grand Terrace City Council, Successor Agency and Housing Authority January 11, 2022
City of Grand Terrace Page 2
C. CONSENT CALENDAR
AGENDA ITEMS C.1, C.2, C.3 & C.5 ARE CITY COUNCIL ITEMS
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 12/14/2021
APPROVE THE REGULAR MEETING MINUTES OF DECEMBER 14, 2021.
3. Re-Authorize and Extend Remote Teleconference Meetings of the Legislative Bodies of
the City of Grand Terrace, Successor Agency to the Grand Terrace Community
Redevelopment Agency, and Grand Terrace Housing Authority for a 30-Day Period
Pursuant to the Ralph M. Brown Act and Assembly Bill No. 361
RE-AFFIRM AND EXTEND RESOLUTION NO. 2021-40, A JOINT RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, THE BOARD OF THE
SUCCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY
REDEVELOPMENT AGENCY, AND THE BOARD OF THE GRAND TERRACE
HOUSING AUTHORITY RE-RATIFYING THE PROCLAMATION OF A STATE OF
EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND RE-
AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE
BODIES OF THE CITY OF GRAND TERRACE, SUCCESSOR AGENCY TO THE
GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY, AND GRAND
TERRACE HOUSING AUTHORITY FOR A 30-DAY PERIOD PURSUANT TO THE
RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361
5. Independent Contractor Agreement for Fiscal Year 2021-2022 with Family Services
Association for the Administration and Provision of a “Senior Congregate and Mobile
Meal Program” and “Senior Center Coordinator” Services
1. APPROVE THE INDEPENDENT CONTRACTOR AGREEMENT FOR FISCAL
YEAR 2021-2022 WITH FAMILY SERVICES ASSOCIATION (“FSA”) FOR THE
ADMINISTRATION AND PROVISION OF A “SENIOR CONGREGATE AND
MOBILE MEAL PROGRAM” AND ““SENIOR CENTER COORDINATOR”
SERVICES AT THE SENIOR CENTER AS DESCRIBED THEREIN, IN A TOTAL
CONTRACT SUM NOT TO EXCEED $49,329.
2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT SUBJECT
TO THE CITY ATTORNEY’S APPROVAL AS TO FORM.
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Minutes Grand Terrace City Council, Successor Agency and Housing Authority January 11, 2022
City of Grand Terrace Page 3
AGENDA ITEM NO. C.4 IS A CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR
AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY AND HOUSING
AUTHORITY ITEM.
4. Adoption of Resolutions Updating the Signature Authority for the City's & Successor
Agency's (As Applicable) Bank of America, California Asset Management Program,
LAIF, US Bank Safekeeping, Arrowhead Credit Union, MIDAmerica, and Empower
Retirement Accounts
ADOPT THE ATTACHED RESOLUTIONS UPDATING THE SIGNATURE
AUTHORITY FOR THE CITY’S AND SUCCESSOR AGENCY’S (AS APPLICABLE)
BANK OF AMERICA, CALIFORNIA ASSET MANAGEMENT PROGRAM, LAIF, US
BANK SAFEKEEPING, ARROWHEAD CREDIT UNION, MIDAMERICA, AND
EMPOWER RETIREMENT ACCOUNTS
ROLL CALL VOTE AS THE CITY COUNCIL
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
ROLL CALL VOTE AS THE CITY COUNCIL TO THE SUCCESSOR AGENCY OF
THE COMMUNITY REDEVELOPMENT AGENCY
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Board Member
SECONDER: Doug Wilson, Board Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
ROLL CALL VOTE AS THE CITY COUNCIL AS THE HOUSING AUTHORITY
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Board Member
SECONDER: Bill Hussey, Vice-Chair
AYES: McNaboe, Hussey, Robles, Wilson, Allen
D. PUBLIC COMMENT
Becky Giroux, Grand Terrace Lions Club representative commented on the events held
throughout the City and their importance to the community. She wanted to express her
support for the GT Cars & Coffee Santa Clause Toy Drive Cruise and hoped that the
City Council would provide support so that this event may continue annually.
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Minutes Grand Terrace City Council, Successor Agency and Housing Authority January 11, 2022
City of Grand Terrace Page 4
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
6. Procedure for Filling City Council Vacancy
Adrian Guerra, City Attorney gave the PowerPoint presentation for this item.
City Council provided direction to staff to bring the item back with options.
DISCUSS AND PROVIDE DIRECTION TO STAFF ON ESTABLISHMENT OF CITY
COUNCIL VACANCY FILLING PROCEDURES
RESULT: NO ACTION TAKEN
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Nothing to Report.
Council Member Doug Wilson
Nothing to Report
Council Member Sylvia Robles
Nothing to Report
Mayor Pro Tem Bill Hussey
Nothing to Report
Mayor Darcy McNaboe
Nothing to Report
J. CITY MANAGER COMMUNICATIONS
Konrad Bolowich, City Manager communicated to the City Council that:
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Minutes Grand Terrace City Council, Successor Agency and Housing Authority January 11, 2022
City of Grand Terrace Page 5
• January is Earthquake Awareness Month. The State of California has an
earthquake warning app called MyShake that can be downloaded from the Apple
App Store or Google Play which can provide resources for earthquake
preparedness and information.
• Noel Carpenter, Senior Management Analyst worked with the County to secure
over a couple of thousand Covid-19 rapid test kits which have been distributed to
the Senior Center and senior residential care facilities. Staff would like to
distribute these test kits to the community, and they will be made available, while
supplies last, beginning on Wednesday, January 12, 2022, at City Hall for pickup.
K. RECESS TO CLOSED SESSION
Mayor McNaboe announced that she would be recusing herself from Agenda Item K.2,
Conference with Real Property Negotiators, pursuant to Government Code Section
54956.8 and recessed the regular meeting of the City Council to closed session at
7:00 p.m.
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Property: Barton Road Excess Land
APNs: 1167-231-10-0000 and 1167-231-22-0000
City negotiator: Konrad Bolowich, City Manager
Negotiating parties: San Bernardino County Transportation Authority
Under negotiation: Price and terms of payment
MAYOR MCNABOE RECUSED HERSELF FROM CLOSED SESSION AT 7:15 P.M.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Property: APN 0276-213-47-0000
City Negotiator: Konrad Bolowich, City Manager
Negotiating parties: To Be Determined
Under negotiation: Price and terms of payment
RECONVENE TO OPEN SESSION
Mayor Pro Tem Bill Hussey reconvened the regular meeting of the City Council from
closed session at 7:40 p.m.
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Minutes Grand Terrace City Council, Successor Agency and Housing Authority January 11, 2022
City of Grand Terrace Page 6
REPORT OUT OF CLOSED SESSION
Agenda Item K.1 – Mayor Pro Tem Hussey announced there was no reportable action
taken.
Agenda Item K.2 – Mayor Pro Tem Hussey announced there was no reportable action
taken.
L. ADJOURN
Mayor Pro Tem Hussey adjourned the Regular Meeting of the City Council at 7:45 p.m.
The Next Regular Meeting of the City will be held on Tuesday, January 25, 2022, at
6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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AGENDA REPORT
MEETING DATE: January 25, 2022 Council Item
TITLE: City Department Monthly Activity Report - November 2021
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes November 2021 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• City Manager Monthly Department Report [Final] - November 2021(PDF)
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APPROVALS:
Konrad Bolowich Completed 01/14/2022 1:49 PM
City Manager Completed 01/14/2022 2:56 PM
City Council Pending 01/25/2022 6:00 PM
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MONTHLY REPORT
November 2021
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Organizational Chart .........................................................................................1
City Clerk ...........................................................................................................2
Committee/Commissions ........................................................................7
City Manager .....................................................................................................8
Senior Center ....................................................................................... 12
Senior Bus Program ............................................................................. 15
Communications ................................................................................... 20
Planning and Development ............................................................................ 24
Code Enforcement ............................................................................... 35
Weekend Code ..................................................................................... 36
Parking/Graffiti ...................................................................................... 37
Animal Control ...................................................................................... 38
Public Works .................................................................................................. 43
Engineering Division ............................................................................. 44
Maintenance ......................................................................................... 44
Park Maintenance ................................................................................ 46
Burrtec Waste Generation Report ...................................................... N/A
Public Works Administration ................................................................. 48
Sheriff’s Contract ............................................................................................ 51
Law Enforcement Services ................................................................... 52
San Bernardino County Fire ........................................................................... 54
Emergency Management Services ...................................................... 55
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records
Management Building & Safety Storm Drain
Maintenance Payroll
FPPC Filings Code Enforcement
Facilities
Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
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DATE: January 14, 2022
TO: City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
NOVEMBER 2021 CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and
responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary
responsibilities for this department are Council Support Services, Records Management,
Administrative Processing, Board Administration and Election Services. Each of these functions
require a collaborative effort between the department staff to ensure that all components within
the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s
history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the
Community Redevelopment Agency.
The total number of agendas processed for the November 2021 is two (2) , spending a total of
sixteen (16) hours preparing the agenda packet producing 448 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
June 2 1 3
July 2 2 4
August 2 0 2
September 2 0 2
October 2 2 4
November 1 1 2
Total Processed 11 6 17
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RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including Resolutions.
Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed,
certified, and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to
Council have been certified and made available for review by the public. The City Clerk must
coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and
second readings.
The number of Resolutions processed for the month of November is one (1) and Ordinances
processed for the month of November is one (1).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY
TOTALS
June 6 0 6
July 4 0 4
August 10 0 10
September 2 0 2
October 3 0 3
November 1 1 2
Total Processed 26 1 27
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group,
or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if presentation will be held at another venue.
For the month of November 2021, seven (7) Certificates of Recognitions and one (1)
Proclamation were issued on behalf of the City Council.
Month Certificate of
Acknowledgment
w/Pin
Certificate of
Recognition
w/Pin
Commendation
w/Pin In Memoriam
Adjournments Certificate of
Participation Proclamation Total
June 0 0 0 0 0 0 0
July 0 0 0 2 0 0 2
August 0 9 0 0 0 0 9
September 0 39 1 0 0 0 40
October 0 6 0 1 0 0 7
November 0 7 0 0 0 1 8
Total 0 61 1 3 0 1 66
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CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing follow-up
documentation. Management of these documents include contracts and agreements, and it is
the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file.
For the month of November 2021, City Council approved one (1) agreements.
CONTRACTS & AGREEMENTS PROCESSED
June 3
July 3
August 2
September 2
October 1
November 1
Total 12
RECORDS REQUESTS
The City Clerk’s office received six (6) Requests for Copies of Public Records for the month of
November 2021. These requests were completed within the Government Code Section
6253(c)’s requirement of ten (10) calendar days. The total number of pages provided in
response to those requests were 63.
RECORDS REQUEST SUMMARY
Month
Requests
Received
Completed
Within 10
Days
Completed
with 14-Day
Extension
# of
Pages
Provided
Letter to
Requestor
– No
Records
June 9 9 0 284 2
July 9 9 0 342 2
August 11 11 0 398 1
September 7 7 0 45 1
October 14 13 1 130 5
November 6 6 0 63 2
Total
Requests 56 55 1 1,262 13
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CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external customer
service requests, communicating, coordinating, and responding to internal department requests,
external agency cooperation and legislative bodies.
For the month of November 2021, the City Clerk’s office responded to 290 telephone calls from
residents, contractors, vendors, consultants, and in-house customer service assistance to City
staff.
TELEPHONE CUSTOMER SERVICE
June 279
July 286
August 252
September 278
October 288
November 290
Total Calls 1,673
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and
facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a
liaison facilitating communication between the committee and City Manager and City Council,
maintains the committee minutes of its proceedings and provides support for the Annual Art
Show, Country Fair and City Birthday Party.
Month Committee
Meeting
Emails
w/Committee
Members &
Vendors
Written
Correspondence
w/Committee
Members
Telephone
Calls with
Committee
Members
& Vendors
Art
Show/Country
Fair & City
Birthday Prep
& Attendance
Total
# of
Hours
June 0 0 0 0 0 0
July 1 .5 .5 0 0 2.0
August 0 .5 0 0 0 .5
September 0 .5 0 0 0 .5
October 1 .5 0 .25 0 1.75
November 1 .5 0 .25 0 1.75
TOTAL #
HOURS 3.0 2.5 .5 .5 0 6.5
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COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and
ensuring that all information is current and up-to-date for each. Listed below are the number of
current Appointed City Committees/Commissions, including the number of alternates and
vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities
Committee 7 0 0
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
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DATE:
January 14, 2021
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Debra L. Thomas, City Clerk
SUBJECT: November-2021 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
9
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HUMAN RESOURCES
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization.
3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5. Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
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TABLE 1
Recruitment Activity
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Recruitments Initiated 3 0 2 0 0
Recruitments in Progress 3 1 1 3 1
Recruitments Pending 2 1 1 0 1
Applications Processed 129 0 49 35 0
New Hires Processed 2 0 4 4 0
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Recruitments Initiated
Recruitments in Progress
Recruitments Pending
Applications
Received/Processed
New Hires Processed
TABLE 2
Employee Job Performance Activity
Description
Jul-
2021
Aug-
2021
Sept
2021
Oct-
2021
Nov-
2021
Dec-
2021
Evaluations Processed 1 0 1 3 1
Description
Jan-
2021
Feb-
2021
Mar-
2021
Apr-
2021
May-
2021
Jun-
2021
Evaluations Processed
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational, and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Nutrition Program (# of meals
served)
660 815 1,015 730 860
Homebound Meals 230 285 295 335 295
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party /
Health Screening
Christmas / Holiday Celebration
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2022
*Feb
2022
**Mar
-2022 Apr-
2022
May-
2022
Jun-
2022
Nutrition Program (# of meals
served)
Homebound Meals
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Shari
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party
Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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1
0
100
200
300
400
500
600
700
800
900
July August September October November December
660
815
1015
730
860
230
285 295 335 295
Senior Center (2021 -22)
July-2021 -December-2021
# of Meals Served Homebound Meals
0
100
200
300
400
500
600
700
800
900
January February March April May June
0 0 0 0 0 000000 0
Senior Center (2021-22)
January-2022 -June-2022**
# of Meals Served Homebound Meals
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
324 441 407 209 373
0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Within City Limits (Senior
Center, Stater Brothers,
Library)
0 0 0 0 0 0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
TABLE 3
# of Rides
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
652 879 835 418 756 0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Within City Limits (Senior
Center, Stater Brothers,
Library)
0 0 0 0 0
0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
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0
50
100
150
200
250
300
July August September October November December
324 441 407
209
373
0
652 879 835 418 756
0
Senior Transportation
July-2021 -December-2021
# of Passengers # of Rides
0
50
100
150
200
250
300
January February March April May June
0 0 0 0 0 000000 0
Senior Transportation
January-2022 -June -2022
# of Passengers # of Rides
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Oc-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2. Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments, and cash collection of the City’s resources to enhance the City’s
financial condition.
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TABLE 1
Financial Activity
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Invoices Processed 165 124 145 136 120
Checks Issued 76 88 86 108 72
Purchase Orders Established 18 10 12 10 9
Revenue Receipts Recorded 22 31 45 57 47
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Invoices Processed
Checks Issued
Purchase Orders Established
Revenue Receipts Recorded
165
76
18 22
124
88
10
31
145
86
12
45
136
108
10
57
120
72
9
47
0
25
50
75
100
125
150
175
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and
2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1. City – all Funds;
2. Measure I – Fund 20;
3. Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
0
0.2
0.4
0.6
0.8
1
1.2
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 2 2 2 2 1
Activities/Items Added to Slideshow 0 0 0 0 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays
Activities/Items Added to Slideshow
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 3 4 1 2 1
Number of Subscribers 865 866 872 873 874
Change in Subscribers 35 1 6 1 1
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed
Number of Subscribers
Change in Subscribers
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
* New e-newsletter management system does not currently track emails opened.
2021-2022 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 3 4 0 8 3
Total Reach* 4,068 5,794 0 7,290 2,126
Total Engagement** 376 608 0 716 104
Page Followers 2,540 2,541 2560 2,583 2,601
New Page Followers 9 1 19 23 18
Facebook Jan Feb Mar Apr May Jun
Posts
Total Reach
Total Engagement
Page Followers
New Page Followers
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County
% of
Pop.
1) Twentynine Palms 30.39%
2) Apple Valley 24.43%
3) Yucca Valley 24.60%
4) Grand Terrace 20.57%
5) Hesperia 15.96%
2,540 2,541 2,560 2,583 2,601
2,300
2,550
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21
FACEBOOK PAGE FOLLOWERS
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 0 0 0 0 0
Impressions 740 1,085 475 294 328
Followers 334 333 334 339 340
New Followers 3 -1 1 5 1
Twitter Jan Feb Mar Apr May Jun
Tweets
Impressions
Followers
New Followers
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2 2 2 2 1
Video Views 88 86 56 60 62
Subscribers 171 171 171 172 172
Change in Subscribers -1 0 0 1 0
YouTube Jan Feb Mar Apr May Jun
Video Uploads
Video Views
Subscribers
Change in Subscribers
*** Impressions refers to the number of times a tweet has been seen.
334 333 334 339 340
300
325
350
375
400
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21
TWITTER PAGE FOLLOWERS
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City News Jul Aug Sep Oct Nov Dec
Featured (Front Page Article and Image) 1 1 1 0 1
Articles 5 0 0 0 1
1/2-Page Ad 0 0 0 0 1
1/4-Page Ad 1 1 1 0 0
City News Jan Feb Mar Apr May Jun
Featured (Front Page Article and Image)
Articles
1/2-Page Ad
1/4-Page Ad
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 0 0 0 4 1
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 1 0 1 0 1
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter
23
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24
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DATE: January 14, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning Division
SUBJECT: November 2021 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning Division.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
PLANNING DIVISION
Planning Core Services
Permit New Businesses Permit Alterations to Existing Uses Zoning Code & General Plan Administration RDA Dissolution Planning Commission Plan Review
The Planning Division is budgeted for one full time Director, one full time Associate
Planner and one full time Assistant Planner. All positions are filled and together constitute
a minimum of 480 monthly service hours.
Activity Summary for Planning
25
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Planning Counter Requests for Information: 44
Planning Phone Calls Received: 125
Planning E-mails Received/Answered: 1122
FEMA/COVID-19/SBC OES: Related E-mails Received: 47
Application Summary
The Planning Division received 8 new applications in November and carried over 16 from
the previous month. Five applications were deemed complete and were fully executed.
Minor applications such as a new business, patio cover, or small room additions are
handled as a Land Use application and typically processed within 2-3 days. Larger
additions over 500 square feet or second dwelling units are handled administratively by
staff with noticing, and those projects that are either new development or exceed the
Director’s administrative authority are handled as Major Permits and are reviewed by the
Planning Commission. Home occupation permits are for home based business, such as
consulting, housekeeping, and small craft businesses.
Application Summary for November 2021
Applications Number
Received
Carried Over Completed Under Review
Major 1 12 0 13
Administrative 0 1 0 1
Land Use 5 3 5 3
Home
Occupation
1 0 0 1
Sign 1 0 0 1
Special Event 0 0 0 0
DAB 0 0 0 0
Total 8 16 4 19
0 2 4 6 8 10 12 14
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in
November 2021
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review.
Fiscal year 2021-2022 to date the Planning Division has received 56 applications for
review, 19 applications remained under review from previous months. A comprehensive
list of the applications and their status is at the end of the Planning Division’s report.
One Land Use applications for a new business was received in the month of November,
“Complexions by Hope” (Beauty Services).
Overall Land Use applications are the most predominant applications that the Planning
Division processes. Five Land Use applications were received in November.
0 5 10 15 20 25 30 35 40 45
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
11
1
2
Land Use Application
Wall/Fence
New business
Minor Improvements
Temporary Uses/Special Events
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Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
11/2/2020 SA 20-08
CUP 21-01
V 20-01
LM 20-2
E 20-08
Bickel Group Multi-Tenant
Commercial
APN’s:0275-
242-10, 11
Approved by the
Planning
Commission on
3/18/2021
05-15-2021 –
Construction
drawings
submitted
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on
0.88-aces. There were no appeals made during the public hearing.
3/29/2019 SA 19-04
E 19-03
Leonardo and
Anel Aguayo
Single Family
Residence
0275-083-09 Under
Construction
At the public hearing held on June 6, 2019, the Planning Commission adopted a Resolution
2019-07, approving the construction of a 3,627-square foot single family home on a 0.48-
acre lot. There were no appeals made during the public hearing.
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Two lots Grading
Plans
0276-431-21,
22
Under
Construction
On august 16, 2018, the Planning and Development Services Department approved the
rough grading for two lots located on the west side of Vista Grande Way, north of Grand
Terrace Road.
11/15/2020 SA 17-04
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood
Street
Under
Construction
At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution
2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre
lot. There were no appeals made during the public hearing
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meetings took place in the month of November.
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
No Planning Commission Meetings were held in the month of November.
Conforming Uses and Grants
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The City was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the City is the
recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017. Site
visit completed in November 2017.
Awarded.
Community workshop held on
4/11/2019.
Community workshop #2 – July 19, 2021
$212,500
(Estimated Project
cost $520,000)
Specified Grant - Blue Mountain
Trailhead and Trail Grant
Non Competitive.
Staff met with State Representatives
and on August 15, 2019 and March 18,
2020– Property being negotiated with
owner for access easement.
05-12-2021 - Interactive website
presentation update by Hirsch and
Associates
$1.2 Million
Local Early Access Planning
Grant (LEAP)
Over-the-counter grant complemented
with technical assistance for the
preparation and adoption of the sixth-
cycle Regional Housing Needs
Assessment and the City’s Housing
Element.
$65,000
Regional Early Access Planning
Grant (REAP)
One-time grant funding to regional
governments and regional entities for
planning activities that will accelerate
housing production and facilitate.
Staff support for the
Housing Element.
Community Emergency Response Team
Due to COVID-19 social distancing restrictions, CERT meetings have been held via
zoom. The regular CERT volunteer meeting was cancelled for the month of November.
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
11/17/2021 SA 21-09
CUP 21-06
E 21-07
V 21-02
SP 21-01
Sunoil Retail
Group
Gas Station 22505 Barton
Road
APN:1178-011-07
Project
Submitted
11/17/2021
The application is proposing the construction of a 2,660 square foot gas station and
convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-
07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas
station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels;
the convenience store will consist of providing fresh hot, cold, and prepackaged items. The
project will also include two community outdoor area. Access to public street through
Mount Vernon and Barton Road.
9/10/2021 SA 21-08
E 21-05
Carli Norris Single Family
Residence
APN:0276-421-27 Project
Submitted
Deemed
Incomplete on
10/14/2021
4/28/2021 TTM 21-01
SA 21-05
E 21-03
Tony Jara Six Lot
Subdivision and
Five Single
Family
Residences
11899 Rosedale
Avenue
Project
Submitted
Deemed
Incomplete on
6/7/2021
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications
proposing to subdivide 3.8 acres into 6 single family lots. Each lot will have an approximate
2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the
six lots will include the existing residence located on the west side of the property, fronting
Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family
Residential with an Agricultural Overlay District, and designated Low Density Residential
on the General Plan Land Use Map.
3/31/2021 SA 21-03
CUP 21-03
E 21-02
Yakuta
Enterprises
Convert Single
Family to
Multifamily
22756 Palm
Avenue
Deemed
Incomplete and
inconsistent the
zoning
5/7/2021
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to
convert an existing 1,371 square foot nonconforming residence to a multifamily duplex
on a 0.32-acre lot. The site improvements will include façade improvements, curb,
sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape,
driveway and required parking. The property is zoned Barton Road Specific Plan, Office
Professional.
11/25/2020 SA 20-09
CUP 20-02
E 20-09
Condor
Energy
Storage
Battery Energy
Storage Site
APN:1167-151-77
(Generally located
near the corner of
Main Street and
Taylor Street)
Deemed
Incomplete on
1/22/2021,
New Concept
Resubmittal
Received on
3/8/2021 - 30
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Anticipated PC
Third quarter
2021
Second
Incompleteness
Letter issued
4/8/2021
Resubmittal on
10/4/2021
Public
Outreach
Workshop –
11/02/2021
Anticipated PC
12/02/2021
Condor Energy Storage, LLC (“Applicant”) represented by Keith Latham is proposing to
construct a 200-megawatt battery energy storage system (BESS) located on
approximately a 10-acre parcel land. The proposed project will consist of lithium-ion
energy batteries installed with racks, inverters, switchgear, and other associated
equipment to directly interconnect into the Southern California Edison (SCE) Highgrove
Substation located directly north of the proposed property. The site will have remote
operational control and periodic inspections and maintenance will be performed, as
necessary. The project improvements will include, but are not limited to perimeter wall and
fencing, perimeter landscaping, underground electrical cabling, concrete pad for the
electrical equipment, and street improvements. An initial environmental study is being
prepared by MIG Consultants. The property is zoned M2 (Industrial).
8/12/2020 GPA 20-02
SPA 20-02
SA 20-03
CUP 20-01
E 2-03
Greens INV
15 LLC
22317, 22273,
22293 Barton
Road
Multi Family, Hotel,
Restaurant Retail
Deemed
Incomplete on
9/23/2020 –
Anticipated PC
– first quarter
2022
Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an
approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including
a 4-story hotel and potential restaurant or retail uses on the north side of the property. A
2.9-acre multi-family residential development is proposed on the south side of the property,
to include 7 multi-family buildings and amenities. The site improvements include parking,
drive thru, landscaping, trash enclosures, loading areas, access, and street improvements.
The site is located on the Barton Road Specific Plan, General Commercial zoning. A
Specific Plan Amendment update for Barton Road is being prepared and an expanded
environmental is also being prepared by Michael Baker to support the development.
3/16/2020 GPA 20-01
ZCA 20-01
Darryl Moore Change of
Zoning from R1-
7.2 to R2
12266 Michigan
Street
Project placed
on hold per
Applicant
Aegis Builders is proposing to develop a 4.5-acre residential infill project. The applicant
is proposing a General Plan Amendment and Zoning Code Amendment to change the
zoning from R1-7.2 Single Family Residential to R2-Low Medium Density Residential
and to reduce the minimum 3-acre lot size requirement for the existing church to 2-acres.
The proposal includes a Tentative Tract Map subdivision of 22 residential lots and a 2-
acre lot for the existing church. A Specific Plan has been submitted as part of the 22
residential housing development. The proposed two-story homes will vary in size
between 2,766 square feet to 4,593 square feet and the lots will range in size from about
3,000 square feet to about 5,400 square feet. The project has been placed on hold by
the request of the applicant.
3/16/2020 SA 20-02 Darryl Moore 22 single Homes 122667 Michigan Project placed
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TTM 20-01
SP 20-01
E 20-02
and TTM Street on hold per
Applicant
Aegis Builders is proposing to develop a 4.5-acre residential infill project. The applicant
is proposing a General Plan Amendment and Zoning Code Amendment to change the
zoning from R1-7.2 Single Family Residential to R2-Low Medium Density Residential
and to reduce the minimum 3-acre lot size requirement for the existing church to 2-acres.
The proposal includes a Tentative Tract Map subdivision of 22 residential lots and a 2-
acre lot for the existing church. A Specific Plan has been submitted as part of the 22
residential housing development. The proposed two-story homes will vary in size
between 2,766 square feet to 4,593 square feet and the lots will range in size from about
3,000 square feet to about 5,400 square feet. The project has been placed on hold by
the request of the applicant.
5/31/2019 SA 19-05
CUP 19-04
E 19-06
ZC 19-01
MD 19-01
Edwin
Renewable
Fuels
Plastic Recycling
and
office/educational
uses
21801 Barton
Road
Deemed
Incomplete on
6/26/2019.
Resubmitted
Plans received
on 6/2/2020
were
distributed for
review
Staff continues
to work with
Applicant.
Edwin Renewable Fuels is proposing to construct an 80,898 square-foot, 42-foot high
industrial building for cardboard and plastic recycling, conversion of plastics into fuel,
storage of fuel and transport of fuels off-site. The site measures approximately 5.44-acres
and it is zoned M2-Industrial. The applicant is currently working with AQMD on permitting
compliance.
10/2/2018 SA 18-09
TTM 18-02
V 18-01
E 18-08
Aegis
Builders, Inc
16 Apartments 11695 Canal
Street
Deemed
Incomplete on
10/31/2018 &
3/26/2019
Resubmittal
and Incomplete
on 7/23/2020
Resubmittal
received on
11/11/2020.
Deemed
Incomplete on
12/10/2020 –
Resubmittal
Received
11/12/2021
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres.
The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including
2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom
units. The Project site is triangularly shaped and does not have direct access to a public
street. Access to the public street will be across the Gage Canal property. The City of
Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal,
and has assured access to the parcel which has historical rights of access over the canal.
The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential
Project (707
1167-151-22, 68,
71, 73, 74, 75
DEIR
anticipated for
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Homes) public review
winter 2021
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The
Specific Plan proposes to designate the properties within the Specific Plan as Residential,
Commercial, Business Park, and Public Facilities. The Land Use Plan includes
Residential, Business Park and Public Facilities Overlays.
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
DEIR
anticipated for
public review
winter 2021
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial.
The Specific Plan proposes to designate the properties within the Specific Plan as
Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan
includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and
accompanying entitlement application is anticipated for public consideration commencing
this summer (2021)
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03
E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage
Facility
APN: 0275-
191-06, 30
Approved –
Grading plans
submitted.
Community
Benefit
Agreement in
Review
The project was approved by the City Council on August 25, 2020, upholding the Planning
Commission determination to establish an industrial semi-trailer storage facility on
approximately 22 acres. A maximum of 650 total semi-trailers, shipping and storage
containers and chassis will be stored on the site at any given time. A 900 square foot
caretaker’s admin office and a 4,800 square foot maintenance building will be constructed
under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay
District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in
review. A rough grading permit has been issued.
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Anticipate
hearing date
summer 2022
The applicant is proposing a recycling use whereby recyclable wood for dismantling,
sorting, and packing arrives in the site and is re-used to create wood pallets. The use is
proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office
will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work
canopies will be used for recycling activities.
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Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
9/3/2021 ASA 21-07
ACUP 21-05
E 21-04
Grant T-1
Inc.
900 sq. ft. Office
Trailer
11731 Terrace
Avenue
Approved
10/07/207
Pending Plan
Submittal
6/29/2021 ASA 21-06 Paul Bustos Enclose (E)
Loading Area,
Addition
22069 Van
Burren
In Review
11/7/2019 ASA 19-11
E 19-12
Paul Bustos Willdan Pump
Parking Lot
Addition
22038 Van
Buren –
Approved
09/27/2021
Under Building &
Safety Plan
Review
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
11/19/2021 LU 21-117 Hope Disney New Business 12210 Michigan
Unit A
Approved
11/15/2021 LU 21-116 Timothy Herie New Light Pole 22456 Barton Road In Review
11/15/2021 LU 21-115 Jose Alcala Temp POD 2304 DeBerry Approved
11/09/2021 LU 21-114 Chris Walkins Roof Faucaud
12040 La Cadena
Dr
Approved
11/4/2021 LU 21-113 Anel Aguayo Retaining Wall
22365 Barton Road Approved
10/22/2021 LU 21-112 Johan Gallo Cars & Coffee
(Monthly Event) 22365 Barton Road
In Review
Tentative
PC
12/02/2021
9/29/2021 LU 21-103 Travis Park Temporary
Outdoor Use 21801 Barton Road Approved
Temporary
Use
11/08/2021
8/20/2020 LU 20-51 Alton Green Retaining Wall 22081 De Berry
Street Deemed
Incomplete
on
11/17/2021
Sign Application
Date
Submitted
Case No. Applicant Description Location Status
10/22/2021 SGN 21-09 Marisol
Chavarria
Monument Sign 12420 Mt
Vernon
In Review
34
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City of Grand Terrace Planning and Development Services Department
.
DATE: January 14, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Luis Gardea, Building Official
Planning and Development Services Department
SUBJECT: NOVEMBER 2021 PLANNING AND DEVELOPMENT SERVICES
MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning and Development Services Department, comprised of Planning,
Building and Safety, Code Enforcement, and Animal Control.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
35
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Planning and Development Services
Page 2 of 6
The Building and Safety Division is budgeted for one full time Permit Technician and one
full time Building Official. These two positions constitute up to 240 monthly service hours.
Additionally, the Department budgets for plan checking and inspection services through
a contract with Willdan Engineering. Inspection services are conducted on-call as needed
by staff. The cost of these services is offset through the collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 42 permits issued in November. Year to date a total of
185 permits have been issued with a total revenue of $65,524.64. In addition, a total
number of 45 customers were assisted at the Building & Safety counter for the month of
November.
Monthly Revenue Year to Date Revenue
$17,789.28 $65,524.64
Permits Issued
Permits issued in November include, HVAC replacements, block walls, re-roofs, PV solar,
and construction of an accessory dwelling unit.
Permits issued also included installation of underground electrical for future lighting and
site improvements at 11731 Terrace Avenue for a proposed trailer yard.
Permit Activity -November 2021
Applications recv'd (39)Permits issued (42)
Permits final (4)Business Occupancies (0)
Expired Permits (18)
Permit Activity -Year to Date
Applications recv'd (200)Permits issued (185)
Permits final (95)Business Occupancies (6)
Expired Permits (31)
36
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Planning and Development Services
Page 3 of 6
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-November 2021
(N) SFR (0)Block Wall (1)Reroofs (5)Water Heater / Plumbing (1)
HVAC Mechanical (8)Solar (12)Panel Upgrades / Electrical (4)Patio Covers (0)
Res. Alteration / Addition (10)Pool Spa (0)
Residential Permits Issued-Year to Date FY 2021-2022
SFR New (0)Block Walls / Retaining Walls (10)Reroofs (25)
Water Heater / Plumbing (8)HVAC Mechanical (28)Solar (56)
Panel Upgrades / Electrical (18)Patio Covers (8)Residential Alteration / Repair (23)
Pools/Spa (3)Grading (0)
37
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Planning and Development Services
Page 4 of 6
Inspections
A total of 78 inspections were conducted in September, with 40 of them being final
inspections.
Commercial Permits Issued -Year to Date FY 2021-22
Commercial Tenant Improvement (1)Signs (2)
Electrical (1)Demolition (1)
Grading (0)New Commerical (0)
0
50
100
150
200
250
300
350
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Planning and Development Services
Page 5 of 6
Major Projects Under Construction
Major projects under construction include a tenant improvement for an adult day care “St.
Christopher Adult Day Care Center” located at 22400 Barton Rd.
Additionally, construction of two new canopies and a 140.7 kW photovoltaic solar system
at Christ the Redeemer Catholic Church located at 22791 Pico St. and a tenant
improvement for Mazzullis Family Kitchen located at 22320 Barton Rd. Suite C.
Project Description/Location Status
Anel Aguayo –
12040 La Cadena
Dr.
12040 La Cadena Dr. – Precise grading for new
single-family residence
Drywall inspection
complete – under
construction
Frank Randall
23400 Westwood
St.
23400 Westwood St. – Precise grading & new
single-family residence
Under Construction –
Drywall completed
Pat Mazzulli
22320 Barton Rd.
22320 Barton Rd. – Tenant improvement for
Mazzullis’ Family Kitchen
Under Construction
Karen Sanchez –
22791 Pico St.
22791 Pico St. – Build (2) new canopies and
install 140.7 kW mounted PV system w/ 420
modules
Under Construction –
Footings completed
Edward Giroux –
21891 Vivienda
Ave.
21891 Vivienda Ave. – Construction of a new
classic car storage, 3 – car garage, swimming
pool, and block wall
Under Construction –
Footings completed
Edna Medrano
22400 Barton Rd.
22400 Barton Rd. – Tenant improvement for an
adult day care center
Under Construction –
Plumbing inspected
Plan Checking Activity
For November 2021, a total number of fifteen plans were submitted for review and re-
submittal. Plans submitted include PV solar, residential remodels, and an illuminated sign.
Project Description/Location Status
Patrick O’Brien –
11731 Terrace
Ave.
11731 Terrace Ave. – Precise grading for trailer
yard and community garden
In Plan Check – Provided
2nd set of corrections to
applicant
Bickel Group –
22200 Barton Rd.
22200 Barton Rd. – Precise grading, street
improvements, and (N) 5,342 sq. ft. multitenant
building – Terrace Plaza
In Plan Check – Provided
2nd set of corrections to
applicant
Wilden Pump Co.
22069 Van Buren
St.
22069 Van Buren St. – Proposed parking lot
expansion, new loading docks, and tarmac
building
In Plan Check – Provided
2nd set of corrections to
applicant
Robert Morton –
22045 Barton Rd.
22045 Barton Rd. – Tenant improvement for
Aibeto’s Mexican Food
In Plan Check – Provided
1st set of corrections to
applicant
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Planning and Development Services
Page 6 of 6
Public Works Encroachment Permits
Seven Public Works/Encroachment Permit applications were taken in for the month of
November. Eight permits were issued for the month, which includes applications that
were received in the previous month.
0
10
20
30
40
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
➢ Tow vehicles after 72-hours have elapsed
➢ Remove graffiti
The Division is budgeted for one full time Code Enforcement Officer, Animal Control
Specialist, and Office Specialist. On-call coverage is provided to manage after hour
emergency animal control calls.
The city is divided into seven zones, including commercial centers, and the zones are
inspected on a continual rotating basis over a two-week period. A set route is driven each
day in addition to the zones. The route includes Mount Vernon Avenue, Main Street,
Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van
Buren Street.
Activity Summary for Code Enforcement
Code Enforcement had 85 cases carried over from the previous month, 40 new cases
opened, and 25 cases were closed. The Division closed out 25 cases in November. The
chart below demonstrates a breakdown of Code cases by detailing how many cases were
carried over from the previous month, opened, closed, and still being addressed.
71
72
73
74
75
76
77
78
79
80
88
85
36
37
38
39
40
41
42
43
44
45
44
40
28
29
30
31
32
33
34
35
36
37
68
25
79
80
81
82
83
84
85
86
87
88
85
64
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
2020/2021 CODE CASE
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
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The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to
Burrtec, or homelessness on public property referred Sheriff’s Department.
For the month of September, Code Enforcement brought in $12,082.14 in reclaimed
money for outstanding code fees. This is above the normal monthly amount
brought in.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and
conducts zone inspections and scheduled re-inspections. Weekend code enforcement
also handles code violations such as unpermitted yard sales, open house signs, and
parking violations. The table below demonstrates weekend code enforcement activities
by type for this fiscal year.
6
12
21
3 3 6 7 6
1 4 5
13
22
1 3 6
22
5
0
36
25
7
20 17
4
23
12
3
15 19
24 21
11
2
19
12
5
13
4 3 4 7 4 5 2 1 3 2
23
16
10 6
15
37
26
12
0
11
16
22
7 11
2 0
11
19
0
11
0 0 0 0
29
46
5 2
0
10
20
30
40
50
Dec'20 Jan'21 Feb'21 Mar'21 Apr'21 May'21 Jun'21 July'21 Aug'21 Sep'21 Oct'21 Nov'21
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs Open house and other signs
Illegal Dumping Follow-up inspections Parking violations
Other Public Nuisance Unpermimitted Construction
Citations
Dec
'20
Jan
'21
Feb
‘21
Mar
'21
Apr
'21
May
'21
Jun
'21
Jul
'21
Aug
'21
Sep
'21
Oct
'21
Nov
'21
Inspections
Conducted 77 43 24 211 270 136 40 73 64 64 100 105
Notice of
Corrections
Issued 23 12 13 18 24 13 20 33 20 24 27 47
Notice of
Violations
Issued 7 5 2 9 32 10 3 12 9 8 11 11
Citations
Issued 5 2 3 14 2 14 5 4 4 6 8 14
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Graffiti/Vandalism/Illegal Dumping:
There were 2 cases of illegal dumping and 13 cases of graffiti reported in November; all
cases have been resolved.
Parking Citations:
In November 100 vehicle related citations were issued; 62 of the citations issued
were related to street sweeping enforcement. Street Sweeping in residential areas occurs
on the first, second, and third Thursdays of each month.
As of June 4, 2020, Code Enforcement resumed issuing street sweeping citations for
vehicles parked on the street during street sweeping hours which was suspended due to
COVID-19.
Other parking citations include expired registration, parking on unpaved surfaces, and
commercial vehicles in residential areas. Parking citations are issued by Code
Enforcement Staff, as well as Sheriff Deputies.
0
260
58
121
227
283
182
266
61
94
155
62
DEC'20 JAN'21 FEB'21 MAR'21 APR'21 MAY'21 JUN'21 JUL'21 AUG'21 SEP'21 OCT'21 NOV'21
#
o
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s
Street Sweeping Citations
Street Sweeping
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Non-Owner Occupied/Rental Property Program
There are approximately 366 properties in the Program (number is subject to change as
properties get sold or becomes owner occupied) consisting of both single-family units
and multiple family units (i.e., apartments, duplexes, triplexes, and quadruplexes).
Animal Control Services
With the implementation of Animal Control Services, the city has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags or
microchip. If the owner cannot be identified, the city will place a photograph of the
impounded animal on the City’s Facebook page so that owners can reclaim their pet.
Animal Control is also working to identify animals via Facebook who have been sent to
the animal shelter and have since been returned to their owner so their status can be
updated for the public. If the dog is unlicensed the owner will be given a citation, but the
fine is dismissed if the dog is licensed within 7 days.
Dec'20 Jan'21 Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21
Parking in Handicap Zone 0 1 0 0 2 0 2 3 3 5 2 1
Other Parking Violations 1 5 1 0 8 20 7 13 19 30 21 13
Expired Registration/Missing plates or tabs 1 2 0 5 20 11 6 10 2 10 4 6
Vehicles Blocking Sidewalk/Driveway 0 0 0 1 3 0 2 4 6 13 17 1
Commercial Vehicle Violations 1 1 3 0 1 1 1 7 1 6 8 4
Recreational Vehicle Violations 0 2 0 1 2 2 1 1 1 3 2 4
Vehicles on Unpaved Surface 0 0 0 0 0 0 0 0 11 13 0 0
72 Hour Parking Warning/Cite 6 6 3 7 21 10 8 14 5 20 14 9
0
20
40
60
80
100
120
Parking Citations 2020/2021
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Riverside County Department of Animal Services stats.
Animal Control
Sheltering Services
Dec
'20
Jan
'21
Feb
'21
Mar
'21
Apr
'21
May
'21
Jun
'21
Jul
'21
Aug
'21
Sep
'21
Oct
'21
Nov
'21
Animal Intakes
Strays 7 2 18 2 4 4 10 6 2 5 2 3
Stray Dead 4 3 1 1 1 3 5 15 4 5 6 3
Owner Surrender 0 8 0 0 0 1 1 0 0 0 0 0
Other 1 0 3 5 0 0 1 0 0 0 1 0
Total 12 13 22 5 5 8 17 21 6 10 9 6
Animal Disposition
Adopted 1 3 0 0 5 2 1 1 1 1 2 2
Returned to Owner 0 0 0 0 0 0 3 1 0 3 1 0
Euthanized 0 0 1 1 1 1 3 5 0 0 1 0
Other 0 0 0 0 0 2 0 1 0 0 1 2
Total 1 3 1 1 6 5 7 8 1 3 5 4
The following stats are from Grand Terrace Animal Control.
Animal Control
Officer
Investigations
Dec
'20
Jan
'21
Feb
'21
Mar
'21
Apr
'21
May
'21
Jun
'21
Jul
'21
Aug
'21
Sep
'21
Oct
'21
Nov
'21
Barking Complaints 4 1 0 1 1 2 0 1 0 0 1 2
Unlicensed Dogs 0 0 0 0 0 7 0 0 0 0 0 82
Loose Dogs 2 8 3 2 3 4 9 2 3 7 6 10
Loose Dogs
Returned to Owner 0 5 2 0 3 2 0 2 0 0 7 0
Animal Welfare
Check 0 1 1 1 0 1 0 8 0 3 2 0
Dead Animals 4 5 3 2 6 3 16 8 4 7 5 2
Bites 0 2 0 1 0 0 1 1 0 0 1 2
Other (unfounded,
wildlife, etc.) 5 4 6 0 2 6 10 6 2 4 2 0
45
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Dog Licensing Revenue
In the beginning of April, Animal Control began canvassing properties with outstanding
dog licenses and leaving a door hanger with renewal information to ensure we have the
most accurate count of dogs in our system. Often individuals move away from the City,
and we are not notified and annually those properties are issues renewal notices as
typical protocol.
During this time there was an influx of individuals renewing their dog licenses and
licensing new dogs. The door hanger indicated they had a month and half to renew the
license, or they may risk receiving a citation. The deadline was extended from February
12th to April 1st due to COVID related issues.
0
10
20
30
40
50
60
70
80
90
DEC
'20
JAN
'21
FEB
'21
MAR
'21
APR
'21
MAY
'21
JUN
'21
JUL
'21
AUG
'21
SEP
'21
OCT
'21
NOV
'21
Animal Control Investigations
Barking Complaints Unlicensed Dogs Loose Dogs
Loose Dogs Returned to Owner Animal Welfare Check Dead Animals
Bites Other (unfounded, wildlife, etc.)
46
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0
$497.00
$2,015.00
$4,882.00
$2,958.50 $2,840.00
$754.00
$298.00
$817.00 $784.00 $784.00 $901.00
$2,355.00
0
1000
2000
3000
4000
5000
6000
Dec'20 Jan'21 Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21
Dog License Revenue
(Over the Counter)
$68.00
$37.00
$142.00
$110.00
$88.00
$-$-$-
$88.00
$15.00
$274.00
$180.00
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
Dec'20 Jan'21 Feb'21 Mar'21 Apr'21 May'21 June'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21
Dog License Revenue
(Online)
47
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$565.00
$2,052.00
$5,024.00
$3,068.50 $2,928.00
$754.00
$298.00
$817.00 $872.00
$446.00
$1,175.00
$2,535.00
$-
$1,000.00
$2,000.00
$3,000.00
$4,000.00
$5,000.00
$6,000.00
Dec'20 Jan'21 Feb'21 Mar'21 Apr'21 May'21 June'21 July'21 Aug'21 Sep'21 Oct'21 Nov'21
Combined Dog License Revenue
48
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&LW\RI*UDQG7HUUDFH
3XEOLF:RUNV'HSDUWPHQW
3XEOLF:RUNV
x (QJLQHHULQJ
x Waste Generation Report
x Missed Pick-Up Report
x Public Works Administration
x CIP Contracts
49
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DATE:
November 16, 2021
TO: KONRAD BOLOWICH, CITY MANAGER CITY
MANAGER’S OFFICE
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT:
OCTOBER AND NOVEMBER 2021 - MONTHLY REPORT – PUBLIC WORKS
DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities within the
Public Works Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP).
This includes for the administration, planning, programming, design, construction management, and
construction of capital projects throughout the City. Grant funding (when available) are sought after
to supplement project funding.
WORK RELEASE HOURS
Maintenance was supplemented by 1,022 work release hours during the months of October and
November.
READY311 MONTHLY STATS
OCTOBER AND NOVEMBER 2021
REQUEST
RECEIVED
THESE MONTHS
MONTHS
REQUEST
RESOLVED
THESE
MONTHS
REQUEST IN
PROCESS
READY311 WORK ORDERS ONLY 40 37 3
REQUEST ROLLOVER FROM
PREVIOUS MONTHS
2
TOTAL WORK ORDERS TO BE
COMPLETED
5
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Potholes
The table below shows the potholes reported via Ready311 through the month of October And
November. It takes on average 15.5 days to have a pothole repaired. Factors that contribute to delays
are staffing issues, size of potholes, and readily available supplies dependent on the size of the
pothole.
# Open Date Repair Date # Days Location
496385 1/5/2021 01/29/2021 24 Mt Vernon Ave
496387 1/5/2021 01/29/2021 24 Mt Vernon Ave
510142 1/25/2021 01/29/2021 3 Pico St
517036 02/04/21 02/04/21 0 Van Buren Ave
517037 02/04/21 02/04/21 0 Pico St
31146 3/16/2021 4/20/2021 35 Pico St
31399 3/25/2021 5/17/2021 53 Pico St
32793 5/20/2021 Van Buren Ave
32982 5/27/2021 6/18/2021 22 Mt Vernon Ave
33154 6/4/2021 6/10/2021 6 Oriole Ave
33509 6/18/2021 6/28/2021 10 Mt Vernon Ave
33518 6/18/2021 6/28/2021 10 Oriole Ave
33573 6/21/2021 7/8/2021 17 Michigan Ave
33751 6/30/2021 8/19/2021 50 Pico Ave
34324 7/23/2021 Closed 19 Arliss Dr
34324 7/23/2021 8/11/2021 19 Arliss Dr
34659 8/4/2021 8/6/2021 2 Barton Rd
35418 8/26/2021 8/31/2021 5 Westwood St
35455 8/27/2021 8/31/2021 4 Minona Dr
35591 9/1/2021 9/2/2021 1 Grand Terrace Rd
35591 9/1/2021 9/20/2021 19 Grand Terrace Rd
36436 10/6/2021 10/18/2021 12 Arliss Dr
36606 10/13/2021 11/13/2021 31 Mt Vernon Ave
36624 10/14/2021 10/18/2021 4 Mt Vernon Ave
36922 10/31/2021 11/2/2021 2 Mirado Ave
Park Shelter Reservations and Community Room Reservations
Park shelter reservations have resumed, and residents must follow all of San Bernardino County
Covid-19 related guidelines. Community Room reservations have opened to limited groups. 51
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Park Maintenance
Park Grass mowed
Full-service
planter
maintenance
Gopher
service
Restroom
service (a.m.)
Trash
receptacle
service
Location
Grass mowed
Full-service planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip
Weekly
---
Oriole slope --- Once
Orange Grove Parkway
---
Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
Richard Rollins Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull Daily M-Fr, S* weeds) Griffin Park ---
52
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CITY OF GRAND TERRACE MISS
REPORT – OCTOBER 2021
SERVICE CUSTOMER SERVICE ADDRESS
DATE OF
CALL
DATE
COMPLETED WO DESCR
CHURCH OF FIRE IN CHRIST 12354 MOUNT VERNON
AVE 10/04/2021 10/04/2021 MISS
CISNEROS, MICHELE 11845 MOUNT VERNON
AVE 10/07/2021 10/08/2021 MISS
GRAND ROYAL ESTATES
HOA 22111 NEWPORT 1 AVE 10/07/2021 10/08/2021 MISS
MCKINLEY, RONNIE 21968 PICO ST 10/11/2021 10/11/2021 MISS
D'AVANZO , FRANK 22456 CHAPARRAL LN 10/13/2021 10/13/2021 MISS
RAMIREZ, WILLIAM 12055 MOUNT VERNON
AVE 10/18/2021 10/18/2021 MISS
VALENCIA, VICTOR V. CINDY
R. 11810 HONEY HILL DR 10/21/2021 10/21/2021 MISS
53
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Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Contracts: Public Works Services for FY 2021-22:
Contractor Name Service Purchase Order
Amount
Remaining Balance as of
November 30, 2021
City of Colton
Cooperative Agreement
with Grand Terrace
Traffic Signal Maintenance
for signal on Litton Avenue N/A N/A
Clean Street Street Sweeping Services $54,508.00 $27,256.00
County of Riverside -
TLMA Adminstration
Main Street Traffic Signal
Maintenance Services $2,300.00 $1,682.24
EZ Sunnyday Landscape Landscape Maintenance $56,420.00 $28,635.00
Gopher Patrol Gopher Abatement
Services $9,212.00 $7,235.00
Hardy and Harper, Inc On-Call Asphalt Pothole
Repair $15,000.00 $15,000.00
Interwest Consulting
Group
Building Official/Building &
Safety and Public Works
Inspection Services
$33,800.00 $2,050.00
Interwest Consulting
Group
Interim Public Works
Services $200,000.00 $1,570.00
Interwest Consulting
Group
On-Call Engineering
Services $50,000.00 $35,370.00
Jonescape Inc On-Call Asphalt Pothole
Repair $24,720.00 $17,210.00
Jonescape Inc Installation of Park Shade
Sail and ADA Swing $24,805.00 $2,255.00
Lynn Merrill NPDES Services $10,000.00 $8,603.48
Lynn Merrill HSIP Cycle 9-Mt Vernon
Guard Rail $10,889.37 $10,686.08
Mike Roquet Construction On-Call Asphalt Pothole
Repair $9,500.00 $6,065.00
Moran Janitorial Services Janitorial Services for City
Hall and City Parks $32,460.00 $16,318.00
Otis Elevator Elevator Maintenance $5,541.21 $0.00
San Bernardino County
Dept of Public Works –
Flood Control
Flood Control Facilities N/A N/A
San Bernardino County
Fire Dept – Hazardous
Material
Household Hazardous
Waste (HHW) Services $19,165.12 $4,791.28
San Bernardino County-
Land Use Services
Fire and Weed Hazard
Abatement Services $6,323.00 $6,323.00
St. Francis Electric, LLC. Traffic Signal Maintenance
Services $20,000.00 $10,855.72
TKE Engineering On-Call Engineering
Services $49,050.00 $43,290.00
West Coast Arborist 5 Year Tree Maintenance
Program $56,654.00 $49,384.00
54
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Willdan
Engineering Services (incl.
Landscape and Lighting
Assessment District)
$4,046.25 $0.00
Willdan Plan Check/Inspection Svcs $50,000.00 $33,148.00
Willdan Group On-Call Engineering
Services $50,000.00 $49,370.00
(paid with Dev.
fees)
TOTAL PUBLIC WORKS
CONTRACT VALUE FOR
FY 2020-21:
$794,393.95 $377,097.80
balance
55
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West Coast Arborist 5 Year Tree Maintenance
Program $56,654.00 $51,100.00
Willdan
Engineering Services (incl.
Landscape and Lighting
Assessment District)
$5,000.00
$5,000.00
Willdan Plan Check/Inspection Svcs $50,000.00 $38,693.00
(paid with Dev.
fees)
TOTAL PUBLIC WORKS
CONTRACT VALUE FOR
FY 2020-21:
$768,756.33
$418,018.16
balance
** Pending FY 21-22 annual contract from County of San Bernardino – Flood Control.
56
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Sheriff’s Contract
•Law Enforcement Services
57
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San Bernardino County
Sheriff’s Department
Services October 2021 November 2021
Officer Contact and Calls 1,275 1,228
Monthly Citation Data October 2021 November
Stops 304 259
Citations Issued 110 138
Calls to Dispatch October 2021 November 2021
Emergency 0 3
Priority 1 158 121
Priority 2 74 68
Priority 3 138 106
Priority 4 84 72
Totals 454 370
vankagans@gmail.com
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
0 3
158 121
74
68
138
106
84
72
0
50
100
150
200
250
300
350
400
450
500
Oct-21 Nov-21
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
58
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Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
59
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San Bernardino County Fire
60
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City of Grand Terrace
Fire Department Incidents
11/01/21 – 11/30/21
Call Type Number of Calls
Commercial Alarm 6
Fire - Commercial (Low Response) 2
Fire – Improvement 1
Fire – Residential Structure 2
Fire – Residential Structure (Low Response) 1
Fire – Unknown Type 4
Medical Aid 126
Move Up (Cover Engine into FS#23) 2
Outside Investigation 1
Public Service 4
Residential Alarm 3
Traffic Collision – Auto vs. Pedestrian 2
Traffic Collision Unknown Injuries 6
Traffic Collision Unknown Injuries (Freeway) 2
Total Calls 162
61
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AGENDA REPORT
MEETING DATE: January 25, 2022 Council Item
TITLE: Approval of the November-2021 Check Register in the
Amount of $374,857.40
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Approve the Check Register No. 11302021 in the amount of
$374,857.40 as submitted, for the month ending November
30, 2021.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register for the month of November-2021 has been prepared in accordance
with Government Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. The check registers list all payments made to vendors
and employee reimbursements during the month of November-2021.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $374,857.40 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of November-
2021.
C.4
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Payments larger than $10,000:
Check
No. Payee Description Amount
78617 ROGERS ANDERSON MALODY
SCOTT LLP
SEP INTERIM FINANCE DIRECTOR
SERVICES $15,000.00
78624 TSR CONSTRUCTION MT VERNON CORRIDOR
INTERSECTION IMPROVEMENT $17,044.58
78468 ROGERS ANDERSON MALODY
SCOTT LLP
OCT INTERIM FINANCE DIRECTOR
SERVICES $15,000.00
78657 SB COUNTY SHERIFF NOV 2021 LAW ENFORCEMENT
SERVICES $189,109.00
16558333 CA PUB EMPLOYEES RETIRE
SYSTEM
DEC 2021 PERS HEALTH
INSURANCE $23,452.73
TOTAL PAYMENTS LARGER THAN $10,000 $259,606.31
PAYROLL
Payroll costs for the month:
Pay Per. Period Start Period End Pay Date Amount
NOV-21
10 From 10/16/2021 to 10/29/2021 11/4/2021 $67,925.38
11 From 10/30/2021 to 11/12/2021 11/18/2021 $60,269.44
$128,194.82
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2021-22 in the amount of:
Description Amount
NOV-21
Check Register $374,857.40
Payroll $128,194.82
$503,052.22
ATTACHMENTS:
• Check Register Account Index (PDF)
• nov check register (PDF)
C.4
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APPROVALS:
Terry Shea Completed 01/14/2022 9:01 AM
Finance Completed 01/14/2022 9:03 AM
City Attorney Completed 01/18/2022 2:17 PM
City Manager Completed 01/18/2022 4:04 PM
City Council Pending 01/25/2022 6:00 PM
C.4
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CITY OF GRAND TERRACE
FY2020-21
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.4.a
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Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING
19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT
36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT
45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES
46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES
47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE
48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING
49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES
50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS
52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS
61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES
62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING
63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS
64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE
65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES
66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE
67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION
68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM.
69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS
70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT
73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS
74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS
75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT
76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER
77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES
90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION
95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
City of Grand Terrace Check Register Index
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CITY OF GRAND TERRACE
FY2021-22
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For the
Period Ending November 30, 2021
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.4.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78603 11/05/2021 CA STATE DEPT OF CONSERVATION SMIP2021-4Q-04 2020-21 SMIP 4TH QUARTER APR2021-JUN2021 STRONG-MOTION06/29/2021
R 10-700-01 -6.45
B 23-200-21-00 129.10
122.65
122.65
78604 11/05/2021 OFFICE DEPOT 203464262001 FY 2021-22 OFFICE SUPPLIES 10/07/2021
E 10-185-210-000-000 8.73
E 10-190-210-000-000 237.97
246.70
205086266001 FY 2021-22 OFFICE SUPPLIES 10/12/2021
E 10-185-210-000-000 46.00
46.00
205086265001 FY 2021-22 OFFICE SUPPLIES 10/12/2021
E 10-185-210-000-000 8.95
E 10-190-210-000-000 18.91
27.86
203467955001 FY 2021-22 OFFICE SUPPLIES 10/07/2021
E 10-185-210-000-000 8.29
8.29
328.85
78605 11/05/2021 CA STATE DEPT OF CONSERVATION SMIP2022-1Q-01 2021-22 SMIP 1ST QUARTER JUL2021-SEP2021 10/01/2021
R 10-700-01 -3.13
B 23-200-21-00 62.69
59.56
59.56
78606 11/05/2021 CLEAN STREET 101306CS OCT21 STREET SWEEPING SERVICES 10/31/2021
E 16-900-254-000-000 4,542.00
4,542.00
4,542.00
78607 11/05/2021 EYEMED FIDELITY SECURITY LIFE 165011391 NOV EMPLOYEE PAID VISION INSURANCE 11/04/2021
B 10-022-71-00 87.69
87.69
87.69
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78608 11/05/2021 FEDEX 7-548-29724 EXPRESS MAILING SERVICES - WEST COAST ARBORISTS10/28/2021
E 10-190-211-000-000 37.10
37.10
37.10
78609 11/05/2021 LUIS GARDEA 11032021 REFUND TO LUIS GARDEA - PARTIAL PYMT DEDUCTION FROM PAYCHECK FOR 457 LOAN11/03/2021
B 10-022-64-00 38.25
38.25
38.25
78610 11/05/2021 INTERWEST CONSULTING GROUP 72898 DEPUTY BUILDING OFFICAL & PW PLAN CHECK REVIEW10/14/2021
E 10-172-250-000-000 2,415.00
E 10-175-250-000-000 1,787.50
4,202.50
4,202.50
78611 11/05/2021 DARCY MCNABOE NOV2021 DM HLTH REIMNOV 2021 HEALTH REIMBURSEMENT - DM 11/02/2021
E 10-110-142-000-000 612.86
612.86
612.86
78612 11/05/2021 LYNN MERRILL 22-3 SEPT21 NPDES SERVICES FY2021-22 10/05/2021
E 10-625-220-000-000 227.18
227.18
227.18
78613 11/05/2021 OCCUPATIONAL HEALTH CENTERS CA73079421 PRE-EMPLOYMENT PHYSICALS 10/20/2021
E 10-190-224-000-000 351.00
351.00
351.00
78614 11/05/2021 OFFICE DEPOT 202877944001 FY 2021-22 OFFICE SUPPLIES 10/06/2021
E 10-140-210-000-000 290.90
290.90
205085117001 FY 2021-22 OFFICE SUPPLIES 10/12/2021
E 10-370-210-000-000 24.44
24.44
315.34
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78615 11/05/2021 PAY PLUS SOLUTIONS INC 27011 CALPERS MONTHLY CHARGES - NOV 2021 11/01/2021
E 10-140-255-000-000 410.03
410.03
410.03
78616 11/05/2021 PETTY CASH 11042021 REPLENISH PETTY CASH SEP-NOV 2021 11/04/2021
E 10-110-270-000-000 93.50
E 10-185-220-000-000 20.00
E 10-185-272-000-000 23.35
E 10-190-226-000-000 181.00
R 10-200-05 280.00
597.85
597.85
78617 11/05/2021 ROGERS ANDERSON MALODY SCOTT 67069 PROFESSIONAL SERVICES FOR INTERIM FINANCE DIRECTOR SEPTEMBER 202109/30/2021
E 10-120-250-000-000 15,000.00
15,000.00
15,000.00
78618 11/05/2021 SO CA EDISON COMPANY OCT2021 EDISON OCT 2021 ENERGY USAGE 10/27/2021
E 10-172-238-000-000 112.77
E 10-175-238-000-000 112.76
E 10-190-238-000-000 4,945.00
E 10-450-238-000-000 1,781.16
E 16-510-238-000-000 563.64
7,515.33
7,515.33
78619 11/05/2021 SO CAL LOCKSMITH 51461 10 DOGGING KEY MEDIUM 10/28/2021
E 10-125-210-000-000 51.18
51.18
51.18
78620 11/05/2021 SPARKLETTS 9637116 110121 OCT2021 BOTTLED WATER SERVICES FOR CITY HALL AND SENIOR CENTER11/01/2021
E 10-190-238-000-000 171.18
E 10-805-238-000-000 80.03
251.21
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
16179154 102321 OCT2021 WATER FILTRATION RENTAL 10/23/2021
E 10-190-238-000-000 84.00
84.00
335.21
78621 11/05/2021 STILES ANIMAL REMOVAL INC 1526 PICK UP FEE FOR A DECEASED DONKEY 11/02/2021
E 10-185-250-000-000 250.00
250.00
250.00
78622 11/05/2021 THE COMMUNITY FOUNDATION 10252021 COMMUNITY BENEFIT FUND - FY21-22 TRUNK OR TREAT10/25/2021
E 61-461-100-000-000 1,879.78
1,879.78
1,879.78
78623 11/05/2021 TIME WARNER CABLE 0153825102321 SR CENTER INTERNET - HSD3 - OCT-NOV 10/23/2021
E 10-805-238-000-000 89.99
89.99
89.99
78624 11/05/2021 TSR CONSTRUCTION AND INSPECTIO #4/FINAL MT VERNON CORRIDOR INTERSECTION IMPROVEMENT PROJECT12/14/2020
E 74-706-250-000-000 17,044.58
17,044.58
17,044.58
78625 11/05/2021 VERIZON WIRELESS 9891371174 ALPR CARD LINE CHARGES SEP-OCT 2021 10/23/2021
E 10-190-235-000-000 190.05
190.05
190.05
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78626 11/05/2021 WILLDAN 002-24903 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY08/04/2021
E 10-172-250-100-000 2,530.00
2,530.00
002-24904 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY08/04/2021
E 10-172-250-100-000 975.00
975.00
00416816 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY10/18/2021
E 10-172-250-100-000 504.00
504.00
4,009.00
78627 11/12/2021 AMERICAN FIDELITY ASSURANCE CO D382837 NOV - EMPLOYEE CANCER & ACCIDENT INSURANCE11/01/2021
B 23-250-20-00 391.40
391.40
391.40
78628 11/12/2021 AMERICAN FIDELITY ASSURANCE CO 6016265 NOV 2021 EMP PAID FLEX SPEND/DEP CARE 11/04/2021
B 23-250-10-00 114.58
114.58
114.58
78629 11/12/2021 BENSON PRODUCTIONS 1574 OCT 2021 VIDEOGRAPHER SERVICES 11/05/2021
E 10-380-250-000-000 760.00
760.00
760.00
78630 11/12/2021 BLUEGRASS PLAYGROUNDS INC 4136 BLUEGRASS PLAYGROUND ADA SWING 09/24/2021
E 10-120-701-000-000 3,000.00
3,000.00
3,000.00
78631 11/12/2021 COLTON PUBLIC UTILITIES MAY-JUL2021 GT SEWERMAY-JUL 2021 GT SEWER COMM 11/03/2021
E 10-190-238-000-000 642.24
642.24
642.24
C.4.b
Packet Pg. 89
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78632 11/12/2021 COUNTY OF RIVERSIDE TLMA ADM TL0000016040 SEPT21 TRAFFIC SIGNAL MONITORING - MAIN ST & MICHIGAN10/20/2021
E 10-195-245-000-000 124.91
124.91
124.91
78633 11/12/2021 FRUIT GROWERS SUPPLY 92263504 FY2021-2022 IRRIGATION SUPPLIES FOR PARKS & GROUNDS10/26/2021
E 10-450-245-000-000 19.70
19.70
19.70
78634 11/12/2021 JONESCAPE INC 115 FINAL PROGRESS PAYMENT OF SHADE SAILS 11/05/2021
E 10-955-800-109-000 4,950.00
4,950.00
4,950.00
78635 11/12/2021 OFFICE DEPOT 202857785002 FY 2021-22 OFFICE SUPPLIES 10/20/2021
E 10-120-210-000-000 484.86
484.86
202641198001 FY 2021-22 OFFICE SUPPLIES 10/21/2021
E 10-120-210-000-000 77.92
77.92
194553093002 FY 2021-22 OFFICE SUPPLIES 10/25/2021
E 10-125-210-000-000 1.69
1.69
564.47
78636 11/12/2021 SITEONE LANDSCAPE SUPPLY 113716056-001 IRRIGATION SUPPLIES 10/11/2021
E 10-195-245-000-000 206.11
206.11
206.11
78637 11/12/2021 STATEWIDE EMERGENCY SERVICES 2598 REMOVAL AND DISPOSAL OF HAZARDOUS WASTE10/31/2021
E 10-195-245-000-000 4,427.50
4,427.50
4,427.50
C.4.b
Packet Pg. 90
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
11162021 - B15
78638 11/12/2021 TIME WARNER CABLE 0262246100321 RICHARD ROLLINS PARK INTERNET - OCT-NOV 202110/03/2021
E 10-450-238-000-000 14.99
14.99
14.99
78639 11/12/2021 UNDERGROUND SERVICE ALERT 1020210295 OCT21 MONTHLY DATABASE MAINTENANCE FEE11/01/2021
E 16-900-220-000-000 57.85
57.85
dsb20205391 OCT21 CA FEE FRO REGULATORY COST 11/01/2021
E 16-900-220-000-000 33.60
33.60
91.45
78640 11/19/2021 A STORAGE PLACE 11162021 - B3334 NOVEMBER 2021 STORAGE RENTAL - UNIT B333411/16/2021
E 10-140-241-000-000 329.00
329.00
NOVEMBER 2021 STORAGE RENTAL - UNIT B15 11/16/2021
E 10-140-241-000-000 158.00
158.00
487.00
78641 11/19/2021 ACCENT GRAPHICS AND DESIGN 21-1552 CITY ENVELOPES WITH GRAND TERRACE SEAL11/12/2021
E 10-190-211-000-000 226.28
226.28
226.28
C.4.b
Packet Pg. 91
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78642 11/19/2021 ARROWHEAD CREDIT UNION OCT2021 VISA OCT-NOV 2021 VISA CHARGES 11/02/2021
E 10-110-270-000-000 JPIA CONFERENCE 716.96
E 10-120-220-000-000 CITY HALL RECEIVER 337.24
E 10-120-265-000-000 MEMBERSHIP/DUES 50.00
E 10-125-210-000-000 OFFICE SUPPLIES 46.63
E 10-140-210-000-000 OFFICE SUPPLIES 220.91
E 10-140-270-000-000 CSMFO CONFERENCE 258.31
E 10-172-210-000-000 OFFICE SUPPLIES 180.42
E 10-175-246-000-000 SHOP SUPPLIES 131.50
E 10-175-268-000-000 RECERTIFICATION FOR AC 270.15
E 10-175-272-000-000 VEHICLE MAINT 3,174.26
E 10-185-220-000-000 LIEN RELEASE 22.00
E 10-185-268-000-000 CONFERENCE EXP 474.43
E 10-185-272-000-000 VEHICLE MAINT 12.26
E 10-370-210-000-000 OFFICE SUPPLIES 695.83
E 10-450-245-000-000 PARK MAINT 331.94
6,922.84
6,922.84
78643 11/19/2021 AT AND T NOV 2021 AT&T NOV 2021 AT&T 11/01/2021
E 10-190-235-000-000 1,469.61
E 10-450-235-000-000 244.10
E 10-805-235-000-000 451.15
E 10-808-235-000-000 424.05
2,588.91
2,588.91
78644 11/19/2021 COUNTY OF RIVERSIDE AN0000002334 OCT. 2021 ANIMAL SHELTERING SERVICES 11/16/2021
E 10-185-255-000-000 1,329.86
1,329.86
1,329.86
C.4.b
Packet Pg. 92
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78645 11/19/2021 EZ SUNNYDAY LANDSCAPE 1706 NOV21 PARKS AND PARKWAY MAINTENANCE - FY2021-202211/17/2021
E 10-195-245-000-000 200.00
E 10-450-255-000-000 3,215.00
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
3,645.00
1707 NOV21 JADEN MAINTENANCE - FY2021-2022 11/17/2021
E 26-605-255-000-000 650.00
650.00
4,295.00
78646 11/19/2021 FRUIT GROWERS SUPPLY 92266412 FY2021-2022 IRRIGATION SUPPLIES FOR PARKS & GROUNDS11/10/2021
E 10-450-245-000-000 87.87
87.87
87.87
78647 11/19/2021 HOME DEPOT CREDIT SERVICE 1273318 SUPPLIES FOR CITY HALL AND PARKS 09/28/2021
E 10-450-245-000-000 161.23
161.23
4511965 SUPPLIES FOR CITY HALL AND PARKS 10/15/2021
E 10-185-210-000-000 9.65
E 10-195-245-000-000 22.61
E 10-450-245-000-000 111.73
143.99
3520069 SUPPLIES FOR CITY HALL AND PARKS 10/26/2021
E 10-450-245-000-000 112.25
112.25
417.47
78648 11/19/2021 INLAND BUSINESS FORMS 34179 BUSINESS CARDS FOR STEVE WEISS AND MICHAEL MILHISER08/24/2021
E 10-120-210-000-000 48.49
E 10-370-210-000-000 48.49
96.98
96.98
78649 11/19/2021 INTERWEST CONSULTING GROUP 73944 OCT21 ON-CALL ENGINEERING SERVICES 11/17/2021
E 74-706-250-000-000 300.00
300.00
300.00
C.4.b
Packet Pg. 93
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78650 11/19/2021 JONESCAPE INC 11521 INSTALLATION OF ADA SWING AND REMOVAL OF EXISITING SWING11/05/2021
E 10-955-800-109-000 5,600.00
5,600.00
5,600.00
78651 11/19/2021 MICHAEL BAKER INTERNATIONAL 1131561 OCT. 2021 CEQA AND ENVIRONMENTAL REVIEW AND ENTITLEMENT SUPPORT11/08/2021
E 10-370-250-202-000 2,282.50
2,282.50
2,282.50
78652 11/19/2021 MORAN JANITORIAL SERVICES LLC 1942 SEPT21 JANITORIAL SERVICES FOR CIVIC CENTER & PARKS - FY2021-202210/05/2021
E 10-195-245-000-000 1,304.00
E 10-450-245-000-000 2,781.00
4,085.00
1963 OCT21 JANITORIAL SERVICES FOR CIVIC CENTER & PARKS - FY2021-202211/05/2021
E 10-195-245-000-000 1,304.00
E 10-450-245-000-000 1,325.00
2,629.00
6,714.00
C.4.b
Packet Pg. 94
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
206652901001
78653 11/19/2021 OFFICE DEPOT 210095414001 FY 2021-22 OFFICE SUPPLIES 11/09/2021
E 10-175-210-000-000 99.29
E 10-190-210-000-000 403.78
503.07
207895352001 FY 2021-22 OFFICE SUPPLIES 10/27/2021
E 10-185-210-000-000 10.12
E 10-190-210-000-000 251.77
E 10-370-210-000-000 1.68
263.57
207254216001 FY 2021-22 OFFICE SUPPLIES 11/04/2021
E 10-172-210-000-000 5.13
E 10-370-210-000-000 84.45
89.58
FY 2021-22 OFFICE SUPPLIES 11/01/2021
E 10-190-210-000-000 49.18
E 10-370-210-000-000 6.38
55.56
207101295001 FY 2021-22 OFFICE SUPPLIES 11/03/2021
E 10-370-210-000-000 53.44
53.44
207102678001 FY 2021-22 OFFICE SUPPLIES 11/03/2021
E 10-172-210-000-000 43.24
E 10-190-210-000-000 7.09
50.33
200829697001 FY 2021-22 OFFICE SUPPLIES 10/28/2021
E 10-190-210-000-000 43.09
43.09
207102685001 FY 2021-22 OFFICE SUPPLIES 11/03/2021
E 10-370-210-000-000 32.31
32.31
207102688001 FY 2021-22 OFFICE SUPPLIES 11/03/2021
E 10-370-210-000-000 12.60
12.60
207899575001 FY 2021-22 OFFICE SUPPLIES 10/27/2021
E 10-370-210-000-000 9.00
9.00
207102678002 FY 2021-22 OFFICE SUPPLIES 11/10/2021
C.4.b
Packet Pg. 95
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
207102678002 FY 2021-22 OFFICE SUPPLIES 11/10/2021
E 10-370-210-000-000 6.50
6.50
1,119.05
78654 11/19/2021 PRINT PRO PLUS 81322 BUSINESS CARDS FOR HAIDE AGUIRRE 10/27/2021
E 10-370-210-000-000 34.48
34.48
34.48
78655 11/19/2021 ROGERS ANDERSON MALODY SCOTT 67340 PROFESSIONAL SERVICES FOR INTERIM FINANCE DIRECTOR OCT 202110/31/2021
E 10-120-250-000-000 15,000.00
15,000.00
15,000.00
78656 11/19/2021 MARICELA SALAZAR DUENAS 11182021 REFUND FOR MEDICAL PREMIUM DEDUCTIONS TAKEN FROM NOV PAYROLL11/18/2021
B 10-022-61-00 669.84
669.84
669.84
78657 11/19/2021 SB COUNTY SHERIFF 21098 NOV LAW ENFORCEMENT SERVICES 11/03/2021
E 10-410-255-000-000 5,166.67
E 10-410-256-000-000 171,488.16
E 14-411-256-000-000 12,454.17
189,109.00
189,109.00
78658 11/19/2021 SO CAL LOCKSMITH 51643 REKEYING ANNEX BUILDING 11/17/2021
E 10-195-245-000-000 31.96
31.96
31.96
C.4.b
Packet Pg. 96
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78659 11/19/2021 ST FRANCIS ELECTRIC 171033112 OCT21 RESPONSE SIGNAL LIGHT MAINTENANCE10/31/2021
E 16-510-255-000-000 1,158.50
1,158.50
171033111 OCT21 ROUTINE SIGNAL LIGHT MAINTENANCE 10/31/2021
E 16-510-255-000-000 563.85
563.85
1,722.35
78660 11/19/2021 TIME WARNER CABLE 0262246110321 RICHARD ROLLINS PARK INTERNET NOV-DEC 202111/03/2021
E 10-450-238-000-000 314.98
314.98
0007245110721 SR CTR CABLE/INTERNET BLDG3 NOV-DEC 202111/07/2021
E 10-805-238-000-000 278.37
278.37
0228510102521 CITY HALL INTERNET OCT-NOV 2021 10/25/2021
E 10-190-238-000-000 124.98
124.98
718.33
78661 11/19/2021 TRAFFIC MANAGEMENT PRODUCTS 795051 GENERAL MANAGEMENT SUPPLIES AND STREET11/11/2021
E 16-900-229-000-000 1,030.20
1,030.20
795049 GENERAL MANAGEMENT SUPPLIES AND STREET10/31/2021
E 16-900-229-000-000 134.47
134.47
1,164.67
78662 11/19/2021 WILLDAN 002-25418 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY11/02/2021
E 10-172-250-100-000 1,275.00
1,275.00
1,275.00
C.4.b
Packet Pg. 97
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78663 11/19/2021 XEROX CORPORATION 014752839 OCT 2021 W7970 PRINTER EXPENSE 11/01/2021
E 10-190-212-000-000 507.51
507.51
014752838 OCTOBER 2021 WORKCENTRE 5955 EXPENSE 11/01/2021
E 10-190-212-000-000 322.19
322.19
829.70
3120709 11/08/2021 SO CA GAS COMPANY OCT 2021 GAS SERVICEOCT 2021 GAS SERVICE 11/08/2021
E 10-190-238-000-000 1,282.91
E 10-805-238-000-000 83.29
1,366.20
1,366.20
11836119 11/17/2021 SO CA EDISON COMPANY OCT2021 EDISON BOCT 2021 ENERGY USAGE 11/01/2021
E 10-450-238-000-000 37.63
E 16-510-238-000-000 6,142.17
E 26-600-238-000-000 76.72
E 26-601-238-000-000 62.34
E 26-602-238-000-000 86.32
E 26-603-238-000-000 14.39
E 26-604-238-000-000 56.67
E 26-605-238-000-000 45.58
6,521.82
6,521.82
16555419 11/22/2021 PUBLIC EMPLOYEES RETIREMENT PAYDTE 11042021 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 11/04/202111/04/2021
B 10-022-62-00 7,513.12
7,513.12
7,513.12
16584973 11/30/2021 PUBLIC EMPLOYEES RETIREMENT PAYDTE 11182021 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 11/18/202111/18/2021
B 10-022-62-00 7,979.67
7,979.67
7,979.67
C.4.b
Packet Pg. 98
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 11/30/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
16621050 11/22/2021 CA PUB EMPLOYEES RETIRE SYSTEM 12012021 HPERS DEC 2021 PERS HEALTH INSURANCE ACH 100198885411/15/2021
B 10-022-61-00 8,067.65
E 10-120-142-000-000 461.80
E 10-125-142-000-000 647.62
E 10-140-142-000-000 2,590.47
E 10-172-142-000-000 1,594.19
E 10-175-142-000-000 829.48
E 10-185-142-000-000 1,992.74
E 10-190-142-000-000 2,394.06
E 10-370-142-000-000 1,036.19
E 10-450-142-000-000 1,345.12
E 16-175-142-000-000 1,756.09
E 52-400-142-000-000 64.76
E 65-425-142-000-000 672.56
23,452.73
23,452.73
16626543 11/22/2021 CALPERS 457 PLAN PAYDATE 11042021 457EFT PAYMENT CALPERS ACH CONFIRM #100198889211/04/2021
B 10-022-63-00 1,885.00
B 10-022-64-00 70.64
1,955.64
1,955.64
16630179 11/30/2021 CALPERS 457 PLAN PAYDATE 11182021 457EFT PAYMENT CALPERS ACH CONFIRM #100199379311/18/2021
B 10-022-63-00 2,485.00
B 10-022-64-00 158.72
2,643.72
2,643.72
75643743 11/08/2021 WEX BANK 75643743 OCT-NOV 2021 VEHICLE FUEL CHEVRON 11/06/2021
E 10-172-272-000-000 30.00
E 10-175-272-000-000 1,387.68
E 10-185-272-000-000 269.05
E 65-425-272-000-000 749.17
2,435.90
2,435.90
246834290 11/02/2021 CENTURYLINK 246834290 OCT2021 PHONE & INTERNET SERVICES 10/17/2021
E 10-190-235-000-000 1,350.33
1,350.33
1,350.33
C.4.b
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AGENDA REPORT
MEETING DATE: January 25, 2022 Council Item
TITLE: Approval of the December-2021 Check Register in the
Amount of $473,787.14
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Approve the Check Register No. 12312021 in the amount of
$473,787.14 as submitted, for the month ending December
31, 2021.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register for the month of December-2021 has been prepared in accordance
with Government Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. The check registers list all payments made to vendors
and employee reimbursements during the month of December-2021.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $473,787.14 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of December-
2021.
C.5
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Payments larger than $10,000:
Check
No. Payee Description Amount
78665 ALESHIRE & WYNDER LLP OCT 2021 LEGAL SERVICES $28,078.03
78682 RALPH ANDERSEN ASSOCIATES CITY MANAGER RECRUITMENT
SERVICES $22,500.00
78687 SUPERIOR INTERNATIONAL IND FITNESS PARK SHADE SAIL $12,692.31
78695 ALESHIRE & WYNDER LLP NOV 2021 LEGAL SERVICES $18,218.73
78709 SB COUNTY SHERIFF DEC 2021 LAW ENFORCEMENT
SERVICES $189,109.00
78720 DIBA REAL ESTATE
INVESTMENTS
REFUND OF ASSIGNMENT
PAYMENT $25,000.00
78730 MICHAEL BAKER
INTERNATIONAL
ENVIRONMENTAL & PLANNING
SVCS, CEQA REVIEW $19,639.58
78732 RIVERSIDE HIGHLAND WATER
CO OCT & NOV WATER USAGE $13,643.47
78734 ROGERS ANDERSON MALODY
SCOTT LLP
NOV INTERIM FINANCE DIRECTOR
SERVICES $15,000.00
12785400 SO CAL EDISON COMPANY NOV 2021 ENERGY USAGE $13,099.39
TOTAL PAYMENTS LARGER THAN $10,000 $356,980.51
PAYROLL
Payroll costs for the month:
Pay Per. Period Start Period End Pay Date Amount
DEC-21
12 From 11/13/2021 to 11/26/2021 12/02/2021 $62,838.89
13 From 11/27/2021 to 12/10/2021 12/16/2021 $64,475.99
$127,314.88
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2021-22 in the amount of:
Description Amount
DEC-21
Check Register $473,787.14
Payroll $127,314.88
$601,102.02
C.5
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ATTACHMENTS:
• Check Register Account Index (PDF)
• dec check register (PDF)
APPROVALS:
Terry Shea Completed 01/14/2022 9:02 AM
Finance Completed 01/14/2022 9:04 AM
City Attorney Completed 01/18/2022 2:54 PM
City Manager Completed 01/18/2022 4:07 PM
City Council Pending 01/25/2022 6:00 PM
C.5
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CITY OF GRAND TERRACE
FY2020-21
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.5.a
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Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING
19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT
36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT
45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES
46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES
47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE
48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING
49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES
50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS
52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS
61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES
62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING
63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS
64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE
65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES
66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE
67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION
68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM.
69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS
70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT
73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS
74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS
75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT
76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER
77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES
90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION
95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
City of Grand Terrace Check Register Index
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CITY OF GRAND TERRACE
FY2021-22
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For the
Period Ending December 31, 2021
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.5.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78664 12/03/2021 86GRAFFITI 19101201 GRAFFITI REMOVAL AT TESORO 12/02/2021
E 26-606-250-000-000 510.00
510.00
510.00
78665 12/03/2021 ALESHIRE AND WYNDER LLP 65054 OCT 2021 LEGAL SERVICES - GENERAL 11/17/2021
E 10-160-250-000-000 8,978.00
8,978.00
65060 OCT 2021 LEGAL SERVICES - REFUSE 11/17/2021
E 10-160-250-100-000 5,617.92
5,617.92
65069 OCT 2021 LEGAL SERVICES - REIMBURSEABLE - STANDARD11/17/2021
E 10-160-250-000-000 5,301.00
5,301.00
65057 OCT 2021 LEGAL SERVICES - PLANNING 11/17/2021
E 10-160-250-000-000 3,422.48
3,422.48
65059 OCT 2021 LEGAL SERVICES - SUCCESSOR AGENCY11/17/2021
E 10-160-250-100-000 901.88
901.88
65058 OCT 2021 LEGAL SERVICES - PW - ENGINEERING11/17/2021
E 10-160-250-000-000 665.00
665.00
65063 OCT 2021 LEGAL SERVICES - LEWIS GROUP - REIMBURSABLE11/17/2021
B 10-015-60-00 608.00
608.00
65066 OCT 2021 LEGAL SERVICES - PW - FACILITIES 11/17/2021
E 10-160-250-000-000 608.00
608.00
65056 OCT 2021 LEGAL SERVICES - PERSONNEL 11/17/2021
E 10-160-250-000-000 564.00
564.00
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
65068
65061 OCT 2021 LEGAL SERVICES - CITY REAL PROPERTY11/17/2021
E 10-160-250-000-000 376.00
376.00
OCT 2021 LEGAL SERVICES - SUNNY DAYS LLC 11/17/2021
B 10-015-61-00 294.75
294.75
65064 OCT 2021 LEGAL SERVICES - PW - STREETS 11/17/2021
E 10-160-250-000-000 247.00
247.00
65055 OCT 2021 LEGAL SERVICES - LITIGATION 11/17/2021
E 10-160-250-100-000 164.50
164.50
65067 OCT 2021 LEGAL SERVICES - COVID-19 11/17/2021
E 10-160-250-100-000 152.00
152.00
65065 OCT 2021 LEGAL SERVICES - PW - PARKS 11/17/2021
E 10-160-250-000-000 114.00
114.00
65062 OCT 2021 LEGAL SERVICES - LABOR NEGOTIATIONS11/17/2021
E 10-160-250-000-000 63.50
63.50
28,078.03
78666 12/03/2021 ALLIANT INSURANCE SERVICES 1814111 INSURANCE FOR LIGHT UP GT 11/24/2021
E 62-120-220-000-000 1,481.00
1,481.00
1,481.00
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78667 12/03/2021 CITY NEWSPAPER GROUP 35547 PUBLIC HEARING NOTICE RE: BATTERY ENERGY STORAGE SYSTEM11/16/2021
B 23-510-57-00 485.63
485.63
35505 GT PUBLIC ORDINANCE NO 335 11/05/2021
E 10-125-230-000-000 362.60
362.60
35519 GT PUBLIC ORDINANCE NO. 335 11/12/2021
E 10-125-230-000-000 259.00
259.00
1,107.23
78668 12/03/2021 CLEAN STREET 101580CS NOV21 STREET SWEEPING SERVICES 11/30/2021
E 16-900-254-000-000 4,542.00
4,542.00
4,542.00
78669 12/03/2021 COUNTY OF RIVERSIDE TLMA ADM TL0000016093 OCT21 TRAFFIC SIGNAL MONITORING - MAIN ST & MICHIGAN11/18/2021
E 10-195-245-000-000 133.53
133.53
133.53
78670 12/03/2021 FIREMASTER 0000895304 FIRE EXTINGUISHER SERVICE 10/08/2021
E 10-195-245-000-000 665.00
665.00
665.00
78671 12/03/2021 GOPHER PATROL 513616 NOV21 PICO PARK 11/24/2021
E 10-450-245-000-000 400.00
400.00
513619 NOV21 CITY HALL 11/23/2021
E 10-195-245-000-000 325.00
325.00
488209 JUL21 DOG PARK 07/22/2021
E 10-450-245-000-000 225.00
225.00
513621 NOV 21 GT DOG PARK 11/23/2021
E 10-450-245-000-000 225.00
225.00
C.5.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
513618 NOV21 ROLLINS PARK 11/23/2021
E 10-450-245-000-000 88.50
88.50
1,263.50
78672 12/03/2021 HDL SOFTWARE LLC SIN012875 OCT BUSINESS LICENSE PROCESSING FEES 10/31/2021
E 10-140-250-000-000 90.00
90.00
90.00
78673 12/03/2021 WILLIAM HUSSEY NOV2021 BH HLTH REIMNOV 2021 BH HEALTH REIMBURSEMENT 11/01/2021
E 10-110-142-000-000 273.55
273.55
DEC2021 BH HLTH REIMDEC 2021 BH HEALTH REIMBURSEMENT 12/01/2021
E 10-110-142-000-000 273.55
273.55
547.10
78674 12/03/2021 INTERWEST CONSULTING GROUP 73933 OCT21 DEPUTY BUILDING OFFICIAL & PW PLAN CHECK REVIEW11/17/2021
E 10-175-250-000-000 5,397.50
5,397.50
73943 OCT. 2021 DEPUTY BUILDING OFFICIAL & PW PLAN CHECK REVIEW11/17/2021
E 10-172-250-000-000 250.00
250.00
5,647.50
78675 12/03/2021 INTRADO INTERACTIVE SVCS CORP 229409 2021-22 SUPPORT AND MAINTENANCE RENEWAL11/16/2021
E 10-120-210-000-000 2,500.00
2,500.00
2,500.00
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78676 12/03/2021 LINCOLN NATIONAL LIFE INSURANC LCLN DEC 2021 DEC 2021 LIFE/AD&D/DEP LIFE/WI/LTD 12/01/2021
B 10-022-66-00 823.18
E 10-120-142-000-000 44.30
E 10-125-142-000-000 25.52
E 10-140-142-000-000 20.36
E 10-172-142-000-000 6.32
E 10-175-142-000-000 15.67
E 10-185-142-000-000 48.26
E 10-450-142-000-000 10.24
E 16-175-142-000-000 25.27
E 52-400-142-000-000 1.39
E 65-425-142-000-000 3.80
E 74-175-142-000-000 2.52
1,026.83
1,026.83
78677 12/03/2021 DARCY MCNABOE DEC2021 DM HLTH REIMDEC 2021 DM HEALTH REIMBURSEMENT 12/01/2021
E 10-110-142-000-000 645.00
645.00
645.00
78678 12/03/2021 MIDAMERICA ADMIN RETIREMENT PAYDATE 10072021 ARSPAYDATE 10072021 ARS RETIREMENT 10/07/2021
B 10-022-68-00 241.92
241.92
PAYDATE 11042021 ARSPAYDATE 11042021 ARS RETIREMENT 11/04/2021
B 10-022-68-00 108.15
108.15
PAYDATE 10212021 ARSPAYDATE 10212021 ARS RETIREMENT 10/21/2021
B 10-022-68-00 89.40
89.40
PAYDATE 11182021 ARSPAYDATE 11182021 ARS RETIREMENT 11/18/2021
B 10-022-68-00 89.40
89.40
528.87
78679 12/03/2021 MOORE IACOFANO GOLTSMAN INC 0072379 OCT 2021 ENVIRONMENTAL REVIEW SVCS - CONDOR ENERGY STORAGE PROJECT11/22/2021
E 10-370-250-125-000 3,803.95
3,803.95
3,803.95
C.5.b
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4
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
204943347001
78680 12/03/2021 OFFICE DEPOT 210033174001 FY 2021-22 OFFICE SUPPLIES 11/23/2021
E 10-190-210-000-000 77.98
E 10-370-210-000-000 138.22
216.20
209952641001 FY 2021-22 OFFICE SUPPLIES 11/18/2021
E 10-172-210-000-000 28.46
E 10-175-210-000-000 5.48
E 10-190-210-000-000 46.70
E 10-370-210-000-000 1.49
82.13
210845721001 FY 2021-22 OFFICE SUPPLIES 11/22/2021
E 10-370-210-000-000 56.02
56.02
FY 2021-22 OFFICE SUPPLIES 10/30/2021
E 10-125-210-000-000 43.09
43.09
210006179001 FY 2021-22 OFFICE SUPPLIES 11/18/2021
E 10-190-210-000-000 15.40
E 10-370-210-000-000 12.92
28.32
204934872001 FY 2021-22 OFFICE SUPPLIES 11/01/2021
E 10-125-210-000-000 15.16
15.16
440.92
78681 12/03/2021 ON SITE COMPUTING 54002174 DEC 2021 IT SERVICES 11/01/2021
E 10-380-250-000-000 6,364.00
6,364.00
6,364.00
78682 12/03/2021 RALPH ANDERSEN ASSOCIATES INV-03363 CITY MANAGER RECRUITMENT SERVICES - INSTALLMENT #109/13/2021
E 10-120-250-000-000 7,500.00
7,500.00
INV-03408 CITY MANAGER RECRUITMENT SERVICES - INSTALLMENT #210/18/2021
E 10-120-250-000-000 7,500.00
7,500.00
C.5.b
Packet Pg. 113
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
INV-03460 CITY MANAGER RECRUITMENT SERVICES - INSTALLMENT #311/29/2021
E 10-120-250-000-000 7,500.00
7,500.00
22,500.00
78683 12/03/2021 SBCTA GA DUES 22-09 FY2021-22 GENERAL ASSESSMENT DUES 11/23/2021
E 10-120-265-000-000 6,007.00
6,007.00
6,007.00
78684 12/03/2021 SO CAL LOCKSMITH 63086 KEYS FOR SENIOR CENTER 11/24/2021
E 10-805-245-000-000 127.15
127.15
127.15
78685 12/03/2021 SPARKLETTS 16179154 112021 NOV 2021 WATER FILTRATION SYSTEM RENTAL11/20/2021
E 10-190-238-000-000 84.00
84.00
84.00
78686 12/03/2021 ST FRANCIS ELECTRIC 17103313B REPLACEMENT OF SEVERAL INTERNALLY ILLUMINATED STREET SIGNS11/18/2021
E 16-510-255-000-000 8,286.00
8,286.00
8,286.00
78687 12/03/2021 SUPERIOR INTERNATIONAL IND INV0187324 FITNESS PARK SHADE SAIL 09/17/2021
E 10-955-800-109-000 12,692.31
12,692.31
12,692.31
78688 12/03/2021 TEAMSTERS LOCAL 1932 004 DECEMBER MEMBER DUES 11/18/2021
B 10-022-72-00 343.04
343.04
343.04
C.5.b
Packet Pg. 114
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78689 12/03/2021 TIME WARNER CABLE 0228510112521 CITY HALL INTERNET CITY HALL OCT-DEC 2021 11/25/2021
E 10-190-238-000-000 246.96
246.96
0197046111621 CITY HALL CABLE - CITY HALL NOV-DEC 2021 11/16/2021
E 10-190-238-000-000 109.18
109.18
0153825112321 SR CENTER INTERNET - HSD3 - NOV-DEC 11/23/2021
E 10-805-238-000-000 89.99
89.99
446.13
78690 12/03/2021 TKE ENGINEERING INC 2021-839 VIVIENDA TOPOGRAPHIC SURVEY 11/18/2021
E 20-100-255-000-000 5,000.00
E 25-600-255-000-000 300.00
5,300.00
5,300.00
78691 12/03/2021 TRAFFIC MANAGEMENT PRODUCTS 800814 GENERAL MANAGEMENT SUPPLIES AND STREET11/12/2021
E 16-900-229-000-000 297.62
297.62
803519 GENERAL MANAGEMENT SUPPLIES AND STREET11/19/2021
E 16-900-229-000-000 10.88
10.88
308.50
78692 12/03/2021 UNDERGROUND SERVICE ALERT 1120210297 DEC21 MONTHLY DATABASE MAINTENANCE FEE12/01/2021
E 16-900-220-000-000 56.20
56.20
dsb20205937 DEC21 CA STATE FEE FOR REGULATORY COST 12/01/2021
E 16-900-220-000-000 33.60
33.60
89.80
78693 12/03/2021 WEST COAST ARBORISTS INC 1-7470 BANNER INSTALLATION AND REMOVAL FOR LIGHT UP GT11/22/2021
E 62-120-220-000-000 1,280.00
1,280.00
1,280.00
C.5.b
Packet Pg. 115
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
65394
78694 12/03/2021 WILLDAN 00416886 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY11/17/2021
E 10-172-250-100-000 1,134.00
1,134.00
00622184 OCT21 ON-CALL ENGINEERING SERVICES 11/16/2021
E 25-600-255-000-000 240.00
240.00
1,374.00
78695 12/10/2021 ALESHIRE AND WYNDER LLP 65383 NOV 2021 LEGAL SERVICES - PLANNING 12/01/2021
E 10-160-250-000-000 3,762.50
3,762.50
65380 NOV 2021 LEGAL SERVICES - GENERAL 12/01/2021
E 10-160-250-000-000 3,552.50
3,552.50
NOV 2021 LEGAL SERVICES - SUNNY DAYS LLC 12/01/2021
B 10-015-61-00 3,526.00
3,526.00
65382 NOV 2021 LEGAL SERVICES - PERSONNEL 12/01/2021
E 10-160-250-000-000 2,796.50
2,796.50
65390 NOV 2021 LEGAL SERVICES - PW - STREETS 12/01/2021
E 10-160-250-000-000 1,198.00
1,198.00
65388 NOV 2021 LEGAL SERVICES - CITY REAL PROPERTY12/01/2021
E 10-160-250-000-000 1,010.50
1,010.50
65384 NOV 2021 LEGAL SERVICES - PW - ENGINEERING12/01/2021
E 10-160-250-000-000 560.73
560.73
65389 NOV 2021 LEGAL SERVICES - LEWIS GROUP - REIMBURSABLE12/01/2021
B 10-015-60-00 480.00
480.00
65386 NOV 2021 LEGAL SERVICES - CODE ENFORCEMENT12/01/2021
E 10-160-250-000-000 448.50
448.50
C.5.b
Packet Pg. 116
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
65391
65393 NOV 2021 LEGAL SERVICES - COVID-19 12/01/2021
E 10-160-250-100-000 266.00
266.00
65385 NOV 2021 LEGAL SERVICES - FINANCE 12/01/2021
E 10-160-250-000-000 188.00
188.00
65392 NOV 2021 LEGAL SERVICES - PW - FACILITIES 12/01/2021
E 10-160-250-000-000 152.00
152.00
65387 NOV 2021 LEGAL SERVICES - SUCCESSOR AGENCY12/01/2021
E 10-160-250-100-000 141.00
141.00
65381 NOV 2021 LEGAL SERVICES - LITIGATION 12/01/2021
E 10-160-250-100-000 117.50
117.50
NOV 2021 LEGAL SERVICES - PW - PARKS 12/01/2021
E 10-160-250-000-000 19.00
19.00
18,218.73
78696 12/10/2021 BENSON PRODUCTIONS 1575 NOV 2021 VIDEOGRAPHER SERVICES 12/03/2021
E 10-380-250-000-000 340.00
340.00
340.00
78697 12/10/2021 FRANCHESKA BYMA 12022021 REIMBURSEMENT FOR CANDY CANES, PLASTIC TABLE ROLL, HAND SANITZER,12/02/2021
E 62-120-220-000-000 147.99
147.99
147.99
78698 12/10/2021 COLTON JT UNIFIED SCHOOL DISTR AR22-037 OCT-DEC 2021 CROSSING GUARD SERVICES 12/02/2021
E 10-190-255-000-000 4,302.00
4,302.00
4,302.00
C.5.b
Packet Pg. 117
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
9633455
78699 12/10/2021 COMPLETE PAPERLESS SOLUTIONS 3474 LASERFICHE - ELECTRONIC DOCUMENT MGMT SYSTEM RENEWAL12/02/2021
E 10-125-250-000-000 4,720.00
4,720.00
4,720.00
78700 12/10/2021 MARYBETH CORRERA 12022021 REIMBURSEMENT FOR 44 POINSETTIA BUSHES FOR LIGHT UP GT12/02/2021
E 62-120-220-000-000 47.41
47.41
47.41
78701 12/10/2021 GRAINGER 9128492379 SUPPLIES FOR MAINTENANCE STAFF 11/22/2021
E 10-175-245-000-000 122.97
122.97
122.97
78702 12/10/2021 HOME DEPOT CREDIT SERVICE 1270461 SUPPLIES FOR CITY HALL AND PARKS 11/17/2021
E 10-195-245-000-000 208.83
208.83
SUPPLIES FOR CITY HALL AND PARKS 11/19/2021
E 10-195-245-000-000 13.95
E 10-450-245-000-000 104.26
118.21
513767 SUPPLIES FOR CITY HALL AND PARKS 10/29/2021
E 10-450-245-000-000 117.98
117.98
9613528 SUPPLIES FOR CITY HALL AND PARKS 11/19/2021
E 10-195-245-000-000 15.38
E 10-450-245-000-000 99.96
115.34
1270460 SUPPLIES FOR CITY HALL AND PARKS 11/17/2021
E 10-450-245-000-000 46.61
46.61
7720217 SUPPLIES FOR CITY HALL AND PARKS 11/11/2021
E 10-450-245-000-000 44.46
44.46
651.43
C.5.b
Packet Pg. 118
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78703 12/10/2021 INTERWEST CONSULTING GROUP 71584 JUL21 ON-CALL ENGINEERING SERVICES 08/20/2021
E 16-900-255-000-000 1,245.00
E 20-100-255-000-000 3,180.00
4,425.00
70492 JUN21 ON-CALL ENGINEERING SERVICES 07/13/2021
E 16-900-255-000-000 2,597.50
2,597.50
7,022.50
78704 12/10/2021 L H ENTERTAINMENT 05567 PHOTO BOOTH FOR LIGHT UP GT 11/19/2021
E 62-120-220-000-000 800.00
800.00
800.00
78705 12/10/2021 LYNN MERRILL HSIP-22-1 JUL21 MT VERNON GUARD RAIL PROJECT 08/04/2021
E 74-707-250-010-000 203.29
203.29
203.29
78706 12/10/2021 MORAN JANITORIAL SERVICES LLC 1971 NOV21 JANITORIAL SERVICES FOR CIVIC CENTER & PARKS - FY2021-202212/02/2021
E 10-195-245-000-000 1,304.00
E 10-450-245-000-000 1,325.00
2,629.00
2,629.00
78707 12/10/2021 GOVERNMENTJOBS COM INC NEOGOV INV-21967 FY21-22 PERFORMANCE EVALUATION SOFTWARE, GOVERNMENTJOBS.COM & INSIGHT SOFTWARE08/29/2021
E 10-120-210-000-000 4,221.40
4,221.40
INV-21963 FY21-22 PERFORMANCE EVALUATION SOFTWARE, GOVERNMENTJOBS.COM & INSIGHT SOFTWARE08/18/2021
E 10-120-210-000-000 918.47
918.47
5,139.87
78708 12/10/2021 PAY PLUS SOLUTIONS INC 27189 CALPERS MONTHLY CHARGES - DEC 12/01/2021
E 10-140-255-000-000 410.03
410.03
410.03
C.5.b
Packet Pg. 119
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78709 12/10/2021 SB COUNTY SHERIFF 21156 DECEMBER LAW ENFORCEMENT SERVICES 12/01/2021
E 10-410-255-000-000 5,166.67
E 10-410-256-000-000 171,488.16
E 14-411-256-000-000 12,454.17
189,109.00
189,109.00
78710 12/10/2021 SO CA EDISON COMPANY NOV2021 EDISON BNOV 2021 ENERGY USAGE 12/01/2021
E 10-450-238-000-000 58.94
E 16-510-238-000-000 259.17
318.11
318.11
78711 12/10/2021 SO CAL LOCKSMITH 51802 KEYS FOR DOG PARK 12/07/2021
E 10-450-245-000-000 7.97
7.97
7.97
78712 12/10/2021 SPARKLETTS 9637116 120121 NOV2021 BOTTLED WATER SERVICES FOR CITY HALL & SENIOR CENTER12/01/2021
E 10-190-238-000-000 148.20
E 10-805-238-000-000 36.13
184.33
184.33
78713 12/10/2021 VERIZON WIRELESS 9893585839 ALPR CARD LINE CHARGES OCT-NOV 2021 11/23/2021
E 10-190-235-000-000 190.05
190.05
190.05
78714 12/10/2021 WEST COAST ARBORISTS INC 179961 NOV21 CITYWIDE TREE MAINTENANCE 11/30/2021
E 20-100-245-000-000 1,076.00
1,076.00
1,076.00
78715 12/17/2021 A STORAGE PLACE 12102021-UNIT B3334JAN 2022 STORAGE RENTAL - UNIT #B3334 12/10/2021
E 10-140-241-000-000 329.00
329.00
12102021 - UNIT B15JAN 2022 STORAGE RENTAL - UNIT #B15 12/10/2021
E 10-140-241-000-000 158.00
158.00
487.00
C.5.b
Packet Pg. 120
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78716 12/17/2021 AMERICAN FIDELITY ASSURANCE CO 6018589 DEC 2021 EMP PAID FLEX SPEND/DEP CARE 12/03/2021
B 23-250-10-00 114.58
114.58
114.58
78717 12/17/2021 ARROWHEAD CREDIT UNION NOV2021 VISA NOV-DEC 2021 VISA CHARGES 12/02/2021
E 10-110-270-000-000 CM INTERVIEWS 71.75
E 10-120-210-000-000 OFFICE SUPPLIES 34.84
E 10-120-220-000-000 SUBSCRIPTION 14.00
E 10-140-210-000-000 OFFICE SUPPLIES 26.28
E 10-172-210-000-000 OFFICE SUPPLIES 270.61
E 10-175-220-000-000 COVID TESTING 387.00
E 10-175-272-000-000 VEHICLE MAINT 1,140.84
E 10-185-265-000-000 TRAINING COURSE 155.00
E 10-185-272-000-000 VEHICLE MAINT 146.93
E 10-195-245-000-000 CITY HALL MAINT 298.24
E 10-450-245-000-000 PARKS MAINT 418.45
E 16-900-257-000-000 POTHOLE REPAIRS 937.43
E 62-120-220-000-000 LIGHT UP GT 355.13
4,256.50
4,256.50
78718 12/17/2021 AT AND T DEC 2021 AT&T DEC 2021 AT&T 12/01/2021
E 10-190-235-000-000 1,569.32
E 10-450-235-000-000 244.25
E 10-805-235-000-000 451.46
E 10-808-235-000-000 468.41
2,733.44
2,733.44
78719 12/17/2021 AZURE HILLS 7TH DAY ADVENTIST 1902 LIGHT UP GRAND TERRACE CLEANUP SERVICE FEE12/15/2021
E 62-120-220-000-000 300.00
300.00
300.00
C.5.b
Packet Pg. 121
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78720 12/17/2021 DIBA REAL ESTATE INVESTMENTS 12142021 REFUND OF ASSIGNMENT PAYMENT TO DIBA REAL ESTATE12/14/2021
E 10-190-251-000-000 20.00
B 23-510-55-00 24,980.00
25,000.00
25,000.00
78721 12/17/2021 EYEMED FIDELITY SECURITY LIFE 165051383 DEC EMPLOYEE PAID VISION INSURANCE 12/01/2021
B 10-022-71-00 145.71
145.71
145.71
78722 12/17/2021 FEDEX 7-556-83200 EXPRESS MAILING SERVICES - GOPHER PATROL, MORAN JANITORIAL11/04/2021
E 10-190-211-000-000 74.20
74.20
7-570-81579 EXPRESS MAILING SERVICES - LYNN MERRILL & ASSOCIATES11/18/2021
E 10-190-211-000-000 55.10
55.10
129.30
78723 12/17/2021 JULIA FIRNKOESS 12102021 REIMBURSEMENT FOR LIGHT UP GT WREATHS AND DECORATIONS12/10/2021
E 62-120-220-000-000 109.83
109.83
109.83
78724 12/17/2021 FRUIT GROWERS SUPPLY 92272324 FY2021-2022 IRRIGATION SUPPLIES FOR PARKS & GROUNDS12/10/2021
E 10-450-245-000-000 120.55
120.55
120.55
78725 12/17/2021 GOPHER PATROL 514880 DEC21 PICO PARK GOPHER CONTROL AT CITY PARKS AND CIVIC CENTER12/09/2021
E 10-450-245-000-000 400.00
400.00
400.00
C.5.b
Packet Pg. 122
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78726 12/17/2021 HINDERLITER DE LLAMAS ASSOC SIN013426 SALES TAX CONTRACT SERVICES & QTR 2 2021 AUDIT SVCS12/10/2021
E 10-140-250-000-000 1,307.53
1,307.53
1,307.53
78728 12/17/2021 INTERSTATE BILLING SERVICE INC RV101588 REPAIR TO EOC TRAILER 09/15/2021
E 10-808-245-000-000 266.47
266.47
266.47
78729 12/17/2021 LANCE SOLL AND LUNGHARD LLP 47339 2021 STREET REPORT PREPARATION - FY2020-21 AUDIT11/30/2021
E 10-140-250-000-000 1,020.00
1,020.00
1,020.00
78730 12/17/2021 MICHAEL BAKER INTERNATIONAL 1126342 AUG 2021 ENVIRONMENTAL & PLANNING SVCS RELATED TO BRSP AND TCMDP09/10/2021
E 10-370-250-000-000 15,202.50
15,202.50
1134257 NOV 2021 - ENVIRONMENTAL & PLANNING SVCS RELATED TO BRSP AND TCMDP12/08/2021
E 10-370-250-000-000 2,593.80
2,593.80
1131559 OCT 2021 ENVIRONMENTAL & PLANNING SVCS RELATED TO BRSP AND TCMDP11/08/2021
E 10-370-250-000-000 1,605.00
1,605.00
1134254 NOV 2021 - CEQA AND ENVIRONMENTAL REVIEW AND ENTITLEMENT SUPPORT12/08/2021
E 10-370-250-202-000 238.28
238.28
19,639.58
78731 12/17/2021 ANA OBANDO 12142021 REFUND PLAN CHECK FEE DUE TO PROJECT CANCELLATION12/14/2021
R 10-410-07 127.00
127.00
127.00
C.5.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78732 12/17/2021 RIVERSIDE HIGHLAND WATER CO OCT-DEC 2021 RHWC10/01/2021-12/01/2021 RIVERSIDE HIGHLAND WATER CO12/13/2021
E 10-175-238-000-000 393.39
E 10-190-238-000-000 1,160.44
E 10-450-238-000-000 8,365.26
E 10-805-238-000-000 2,641.59
E 26-600-239-000-000 669.47
E 26-601-239-000-000 413.32
13,643.47
13,643.47
78733 12/17/2021 SYLVIA ROBLES NOV2021 SR MEDICARENOV 2021 SR HEALTH REIMBURSMENT 11/22/2021
E 10-110-142-000-000 148.50
148.50
148.50
78734 12/17/2021 ROGERS ANDERSON MALODY SCOTT 67625 PROFESSIONAL SERVICES FOR INTERIM FINANCE DIRECTOR - NOV 202111/30/2021
E 10-120-250-000-000 15,000.00
15,000.00
15,000.00
78735 12/17/2021 SB COUNTY ASSESSOR 108943 DEC 2021 MONTHLY ASSESSOR PARCEL MAP 12/07/2021
E 10-370-210-000-000 4.00
4.00
4.00
78736 12/17/2021 SITEONE LANDSCAPE SUPPLY 115191559-001 IRRIGATION SUPPLIES 12/10/2021
E 10-450-245-000-000 24.54
24.54
24.54
C.5.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
414817895
78737 12/17/2021 ST FRANCIS ELECTRIC 171033115 NOV21 RESPONSE SIGNAL LIGHT MAINTENANCE11/30/2021
E 16-510-255-000-000 791.58
791.58
171033114 NOV21 ROUTINE SIGNAL LIGHT MAINTENANCE 11/30/2021
E 16-510-255-000-000 563.85
563.85
1,355.43
78738 12/17/2021 SUNBELT RENTALS INC 120520121-0001 LIGHTS FOR LIGHT UP GRAND TERRACE 2021 12/03/2021
E 62-120-250-000-000 569.61
569.61
569.61
78739 12/17/2021 SWRCB WD-0190858 SEWER PERMIT FEE - WDR 07/01/2021-06/30/202212/08/2021
E 10-625-220-000-000 3,326.00
3,326.00
3,326.00
78740 12/17/2021 TERMINIX 414819807 DEC21 PEST CONTROL SVCS FOR SENIOR CENTER12/01/2021
E 10-805-245-000-000 197.00
197.00
414817809 DEC21 PEST CONTROL SVCS FOR CIVIC CENTER12/01/2021
E 10-195-245-000-000 149.50
149.50
414819776 DEC21 PEST CONTROL SVCS FOR SENIOR CENTER12/01/2021
E 10-805-245-000-000 149.50
149.50
DEC21 PEST CONTROL SVCS FOR CIVIC CENTER12/01/2021
E 10-195-245-000-000 112.00
112.00
608.00
78741 12/17/2021 TIME WARNER CABLE 0262246120321 RICHARD ROLLINS PARK INTERNET - DEC21-JAN2212/03/2021
E 10-450-238-000-000 314.98
314.98
0007245120721 SR CTR CABLE/INTERNET BLDG3 - DEC21-JAN2212/07/2021
E 10-805-238-000-000 278.37
278.37
593.35
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
78742 12/17/2021 TRAFFIC MANAGEMENT PRODUCTS 792948 GENERAL MANAGEMENT SUPPLIES AND STREET10/21/2021
E 16-900-229-000-000 2,763.35
2,763.35
2,763.35
78743 12/17/2021 VIGILANT SOLUTIONS 45557 RI AUTOMATED LICENSE PLATE READER CAMERA ANNUAL MAINT 2/22-1/2312/02/2021
E 17-900-255-000-000 1,650.00
1,650.00
1,650.00
78744 12/17/2021 WILLDAN 00225302 CODE ENFORCEMENT SERVICES - AUG-SEP 202110/12/2021
E 10-185-255-000-000 1,690.00
1,690.00
00225048 CODE ENFORCEMENT SERVICES - AUG. 21-22 202109/17/2021
E 10-185-255-000-000 1,040.00
1,040.00
002-25553 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY12/02/2021
E 10-172-250-100-000 780.00
780.00
002-25552 NOV 2021 - PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY12/02/2021
E 10-172-250-100-000 340.00
340.00
3,850.00
393769 12/15/2021 AMERICAN FIDELITY ASSURANCE CO D393769 DEC 2021 - EMPLOYEE CANCER & ACCIDENT INSURANCE12/01/2021
B 23-250-20-00 307.60
307.60
307.60
3430709 12/09/2021 SO CA GAS COMPANY NOV2021 GAS SERVICENOV 2021 GAS SERVICE 12/09/2021
E 10-190-238-000-000 1,669.25
E 10-805-238-000-000 97.48
1,766.73
1,766.73
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 12/31/2021
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
12785400 12/07/2021 SO CA EDISON COMPANY NOV2021 EDISON NOV 2021 ENERGY USAGE 11/29/2021
E 10-172-238-000-000 119.77
E 10-175-238-000-000 119.77
E 10-190-238-000-000 5,090.52
E 10-450-238-000-000 1,955.49
E 16-510-238-000-000 6,332.77
E 26-600-238-000-000 -198.78
E 26-601-238-000-000 -161.51
E 26-602-238-000-000 -223.62
E 26-603-238-000-000 -37.27
E 26-604-238-000-000 56.67
E 26-605-238-000-000 45.58
13,099.39
13,099.39
76517571 12/08/2021 WEX BANK 76517571 NOV-DEC 2021 VEHICLE FUEL CHEVRON 12/06/2021
E 10-172-272-000-000 30.00
E 10-175-272-000-000 1,630.64
E 10-185-272-000-000 303.60
E 65-425-272-000-000 820.80
2,785.04
2,785.04
########12/10/2021 VERIZON WIRELESS 9893995018 NOV-DEC21 MONTHLY PHONE CHARGES 12/01/2021
E 10-172-235-000-000 50.93
E 10-175-240-000-000 933.74
E 10-185-235-000-000 153.65
E 10-370-235-000-000 20.47
E 10-805-238-000-000 760.32
E 65-425-235-000-000 362.46
2,281.57
2,281.57
Total Checks:473,787.14
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AGENDA REPORT
MEETING DATE: January 25, 2022 Council & Housing Authority Item
TITLE: Housing Successor Agency Annual Financial Report for the
Year Ended June 30, 2021
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Receive and file the Auditor's Annual Financial Report and
related document for the City's Housing Successor Agency.
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensuring Our Fiscal Viability” through the continuous
monitoring of revenue receipts and expenditure disbursements against approved budget
appropriations.
BACKGROUND:
Each year, the City has an independent audit conducted of its financial statements and
related internal control procedures, included in this is the Audit of the City’s Housing
Successor Agency. The audit for the Housing Successor Agency for the fiscal year
ended June 30, 2021 has been completed and the Annual Financial Report issued by
the City’s auditor, Lance, Soll & Lunghard, LLP.
DISCUSSION:
One of the key aspects of any annual financial audit is the Independent Auditor’s
Report, which is provided on page 1 of the Annual Audit Report (Exhibit A). The
Independent Auditor’s Report provides its opinion on whether or not the financial
statements fairly present, in all material respects, the respective financial position of the
governmental activities, and the major fund, as of the end of the fiscal year, and the
respective changes in financial position and cash flows, where applicable, in
conformance with Generally Accepted Accounting Principles (GAAP). The resulting
“opinion letter” is either unmodified or modified. The “opinion letter” received by the City
for its Housing Successor Agency financial statements for the period ended June 30,
2021 is unmodified, indicating that the financial statements fairly represent the City’s
financial position in accordance with GAAP.
In addition to the Annual Financial Report, the independent auditor issued the related
document, which is summarized below:
• Internal Control & Compliance Report (Exhibit B)
The Internal Control & Compliance Report identifies any material internal control
deficiencies that impact the financial statements. The results of the tests
C.6
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performed by the City auditors did not identify any deficiencies in internal control
that are required to be reported under Government Auditing Standards. In
addition, the results of the Auditor’s tests disclosed no instances of
noncompliance or other matters that are required to be reported under
Government Auditing Standards.
FISCAL IMPACT:
There is no fiscal impact associated with the receipt of the Annual Financial Report and
related documents for the year ended June 30, 2021.
ATTACHMENTS:
• Exhibit A - Grand Terrace Housing Successor FS (PDF)
• Exhibit B -Grand Terrace Housing Successor Report on IC (PDF)
APPROVALS:
Terry Shea Completed 01/14/2022 3:46 PM
Finance Completed 01/14/2022 4:24 PM
City Attorney Completed 01/18/2022 3:44 PM
City Manager Completed 01/18/2022 4:11 PM
City Council Pending 01/25/2022 6:00 PM
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GRAND TERRACE
HOUSING SUCCESSOR AGENCY
GRAND TERRACE, CALIFORNIA
FINANCIAL STATEMENTS
JUNE 30, 2021
TABLE OF CONTENTS
Page
Number
Independent Auditors’ Report .................................................................................................................. 1
Independent Auditors’ Report on Compliance with Applicable
Requirement and on Internal Control Over Compliance ................................................................... 4
Basic Financial Statements
Statement of Net Position and Governmental Fund Balance Sheet ................................................. 7
Statement of Activities and Governmental Statement of Revenues,
Expenditures and Changes in Fund Balance .................................................................................... 8
Notes to Financial Statements .............................................................................................................. 9
Required Supplementary Information
Budgetary Comparison Schedule ..................................................................................................... 12
Other Information
Computation of Housing Successor Excess/Surplus ....................................................................... 13
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203 N. Brea Blvd., Suite 203 Brea, CA 92821 Lance, Soll & Lunghard, LLP Phone: 714.672.0022
INDEPENDENT AUDITORS’ REPORT
To the Honorable Mayor and Members of the City Council
Grand Terrace Housing Successor
City of Grand Terrace, California
Report on the Financial Statements
Opinions
We have audited the accompanying financial statements of the governmental activities, and the major
governmental fund of the Grand Terrace Housing Successor, (the Housing Successor), a special revenue
fund of the City of Grand Terrace, California, as of and for the year ended June 30, 2021, and the related
notes to the financial statements, which collectively comprise the Housing Successor’s basic financial
statements as listed in the table of contents.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, and the major governmental fund of the
Grand Terrace Housing Successor, as of June 30, 2021, and the respective changes in financial position
for the year then ended in accordance with accounting principles generally accepted in the United States
of America.
Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States
of America (GAAS) and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States. Our responsibilities under those
standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements
section of our report. We are required to be independent of the Housing Successor and to meet our other
ethical responsibilities, in accordance with the relevant ethical requirements relating to our audits. We
believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
audit opinion.
Emphasis of Matter
As discussed in Note 1, the financial statements present the financial position of only the Housing
Successor, and do not present, or purport to present fairly, the financial position of the City as of June 30,
2021, in accordance with accounting principle generally accepted in the United States of America. Out
opinion is not modified with respect to this matter.
Responsibilities of Management for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; and for the
design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or error.
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To the Honorable Mayor and Members of the City Council
Grand Terrace Housing Successor
City of Grand Terrace, California
In preparing the financial statements, management is required to evaluate whether there are conditions or
events, considered in the aggregate, that raise substantial doubt about the Housing Successor’s ability to
continue as a going concern for twelve months beyond the date of the financial statements.
Auditor’s Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are
free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes
our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore
is not a guarantee that an audit conducted in accordance with the GAAS and Government Auditing
Standards will always detect a material misstatement when it exists. The risk of not detecting a material
misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion,
forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are
considered material if, there is a substantial likelihood that, individually or in the aggregate, they would
influence the judgment made by a reasonable user based on the financial statements.
In performing an audit in accordance with GAAS and Government Auditing Standards, we:
Exercise professional judgment and maintain professional skepticism throughout the audit.
Identify and assess the risks of material misstatement of the financial statements, whether due to
fraud or error, and design and perform audit procedures responsive to those risks. Such procedures
include examining, on a test basis, evidence regarding the amounts and disclosures in the financial
statements.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures
that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the
effectiveness of the Housing Successor’s internal control. Accordingly, no such opinion is
expressed.
Evaluate the appropriateness of accounting policies used and the reasonableness of significant
accounting estimates made by management, as well as evaluate the overall presentation of the
financial statements.
Conclude whether, in our judgment, there are conditions or events, considered in the aggregate,
that raise substantial doubt about the Housing Successor’s ability to continue as a going concern
for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the
planned scope and timing of the audit, significant audit findings, and certain internal control-related matters
that we identified during the audit.
Other Reporting Responsibilities
Required Supplementary Information
Management has omitted the management’s discussion and analysis, that accounting principles generally
accepted in the United States of America require to be presented to supplement the basic financial
statements. Such missing information, although not a part of the basic financial statements, is required by
the Governmental Accounting Standards Board, who considers it to be an essential part of financial
reporting for placing the basic financial statements in an appropriate operational, economic, or historical
context. Our opinion on the basic financial statements is not affected by this missing information.
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To the Honorable Mayor and Members of the City Council
Grand Terrace Housing Successor
City of Grand Terrace, California
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the Housing Successor’s basic financial statements. The report on excess/surplus calculation is
presented for purposes of additional analysis and is not a required part of the basic financial statements.
The report on excess/surplus calculation is the responsibility of management and was derived from the
basic financial statements. The report on excess/surplus calculation has not been subjected to the auditing
procedures applied in the audit of the basic financial statements and, accordingly, we do not express an
opinion or provide any assurance on them.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated
December 29, 2021 on our consideration of the Housing Successor’s internal control over financial reporting
and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements and other matters. The purpose of that report is solely to describe the scope of our testing of
internal control over financial reporting and compliance and the results of that testing, and not to provide
an opinion on the effectiveness of the Housing Successor’s internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Housing Successor’s internal control over financial reporting and compliance.
Brea, California
December 29, 2021
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203 N. Brea Blvd., Suite 203 Brea, CA 92821 Lance, Soll & Lunghard, LLP Phone: 714.672.0022
INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE ON COMPLIANCE WITH
APPLICABLE REQUIREMENT AND ON INTERNAL CONTROL OVER COMPLIANCE
To the Honorable Mayor and Members of the City Council
Grand Terrace Housing Successor
City of Grand Terrace, California
Report on Compliance for Housing Successor
Opinion
We have audited the City of Grand Terrace Housing Successor (the Housing Successor) of the
City of Grand Terrace, California’s (the City), compliance with the types of compliance requirements
described in the California Health and Safety Code section applicable to California Housing Successor
Agencies for the year ended June 30, 2021.
In our opinion, the Housing Successor complied, in all material respects, with the types of compliance
requirements referred to above that could have a direct and material effect on its Housing Successor for
the year ended June 30, 2021.
Basis for Opinion
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America (GAAS); the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States; and the audit
requirements of California Health and Safety Code sections applicable to California Housing Successor
Agencies. Our responsibilities under those standards are further described in the Auditor’s Responsibilities
for the Audit of Compliance section of our report.
We are required to be independent of the Housing Successor and to meet our other ethical responsibilities,
in accordance with relevant ethical requirements relating to our audit. We believe the audit evidence we
have obtained is sufficient and appropriate to provide a basis for our opinion. Our audit does not provide a
legal determination of the Housing Successor’s compliance with the compliance requirements referred to
above.
Responsibilities of Management for Compliance
Management is responsible for compliance with the requirements referred to above and for the design,
implementation, and maintenance of effective internal control over compliance with the requirements of
laws, statutes, regulations, rules, and provisions of contracts applicable to the Housing Successor
programs.
Auditor’s Responsibilities for the Audit of Compliance
Our objectives are to obtain reasonable assurance about whether material noncompliance with the
compliance requirements referred to above, whether due to fraud or error, and express an opinion on the
Housing Successor’s compliance based on our audit. Reasonable assurance is a high level of assurance
C.6.a
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To the Honorable Mayor and Members of the City Council
Grand Terrace Housing Successor
City of Grand Terrace, California
but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with
GAAS, Government Auditing Standards, and the California Health and Safety Code sections applicable
to California Housing Successor Agencies will always detect material noncompliance when it exists. The
risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error,
as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal
control. Noncompliance with the compliance requirements referred to above is considered material if there
is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a
reasonable user of the report on compliance about the Housing Successor’s compliance with the
requirements of the government program as a whole.
In performing an audit in accordance with GAAS, Government Auditing Standards, and California
Health and Safety Code sections applicable to California Housing Successor Agencies, we:
Exercise professional judgment and maintain professional skepticism throughout the audit.
Identify and assess the risks of material noncompliance, whether due to fraud or error, and design
and perform audit procedures responsive to those risks. Such procedures include examining, on
a test basis, evidence regarding the Housing Successor’s compliance with the compliance
requirements referred to above and performing such other procedures as we considered necessary
in the circumstances.
Obtain an understanding of the Housing Successor’s internal control over compliance relevant to
the audit in order to design audit procedures that are appropriate in the circumstances and to test
and report on internal control over compliance in accordance with California Health and Safety
Code sections applicable to California Housing Successor Agencies, but not for the purpose of
expressing an opinion on the effectiveness of the Housing Successor’s internal control over
compliance. Accordingly, no such opinion is expressed.
We are required to communicate with those charged with governance regarding, among other matters, the
planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal
control over compliance that we identified during the audit.
Report on Internal Control over Compliance
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a
federal program on a timely basis. A material weakness in internal control over compliance is a deficiency,
or a combination of deficiencies, in internal control over compliance, such that there is a reasonable
possibility that material noncompliance with a type of compliance requirement of a federal program will not
be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over
compliance is a deficiency, or a combination of deficiencies, in internal control over compliance that is less
severe than a material weakness in internal control over compliance, yet important enough to merit attention
by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the
Auditor’s Responsibilities for the Audit of Compliance section above and was not designed to identify all
deficiencies in internal control over compliance. Given these limitations, during our audit we did not identify
any deficiencies in internal control over compliance that we consider to be a material weakness, as defined
above. However, material weaknesses or significant deficiencies in internal control over compliance may
exist that have not been identified.
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To the Honorable Mayor and Members of the City Council
Grand Terrace Housing Successor
City of Grand Terrace, California
Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control
over compliance. Accordingly, no such opinion is expressed.
Report on Excess/Surplus Calculation
We have audited the financial statements of the governmental activities of the Grand Terrace Housing
Successor as of and for the year ended June 30, 2021. We issued our report thereon dated
December 29, 2021, which contained unmodified opinions on those financial statements. Our audit was
conducted for the purpose of forming opinions on the financial statements. The accompanying report on
excess/surplus calculation is presented for purposes of additional analysis as required by the California
Health and Safety Code sections applicable to California Housing Successor Agencies and is not a required
part of the basic financial statements. Such information is the responsibility of management and was derived
from the financial statements. The report on excess/surplus calculation has not been subjected to the
auditing procedures applied in the audit of the financial statements and, accordingly, we do not express an
opinion or provide any assurance on it.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing
of internal control over compliance and the results of that testing based on the requirements of the
California Health and Safety Code sections applicable to California Housing Successor Agencies.
Accordingly, this report is not suitable for any other purpose.
Brea, California
December 29, 2021
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GRAND TERRACE HOUSING SUCCESSOR AGENCY
STATEMENT OF NET POSITION AND GOVERNMENTAL FUND BALANCE SHEET
JUNE 30, 2021
Reclassifications
Governmental and Statement of
Fund Eliminations Net Position
Assets:
Cash and investments 1,400,453$ -$ 1,400,453$
Receivables:
Notes and loans 574,491 - 574,491
Advances to City 168,205 - 168,205
Total Assets 2,143,149$ - 2,143,149
Liabilities, Deferred Inflows of Resources,
and Fund Balance:
Liabilities
Accounts payable 6$ - 6$
Due to other governments 21,165 - 21,165
Total Liabilities 21,171 - 21,171
Deferred Inflows of Resources:
Unavailable revenues 60,491 (60,491) -
Total Deferred Inflows of Resources 60,491 (60,491) -
Fund Balance/Net Position:
Fund Balance
Restricted for:
Low and moderate housing activities 2,061,487 (2,061,487) -
Total Fund Balance 2,061,487 (2,061,487) -
Total Liabilities, Deferred Inflows of
Resources and Fund Balance 2,143,149$
Net Position
Restricted for:
Low and moderate housing activities 2,061,487 2,121,978
Total Net Position 60,491$ 2,121,978$
See Notes to Financial Statements.7
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GRAND TERRACE HOUSING SUCCESSOR AGENCY
STATEMENT OF ACTIVITIES AND GOVERNMENTAL STATEMENT OF
REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
YEAR ENDED JUNE 30, 2021
Reclassifications
Governmental and Statement of
Fund Eliminations Activities
Revenues:
Use of money and property 2,057$ 324$ 2,381$
Total Revenues 2,057 324 2,381
Expenditures:
Current:
Community development 21,592 - 21,592
Total Expenditures 21,592 - 21,592
Excess (Deficiency) of Revenues
Over (Under) Expenditures (19,535) 324 (19,211)
Fund Balance/Net Position:
Beginning of Year 2,081,022 60,167 2,141,189
End of Year 2,061,487$ 60,491$ 2,121,978$
See Notes to Financial Statements.8
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GRAND TERRACE HOUSING SUCCESSOR AGENCY
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2021
I. SIGNIFICANT ACCOUNTING POLICIES
Note 1: Organization and Summary of Significant Accounting Policies
a. Description of the Reporting Entity
The accompanying financial statements present only the Housing Successor Agency
Special Revenue Fund of the City of Grand Terrace, California and do not include any
other funds of the City. The City's basic financial statements are available at City Hall.
On December 29, 2011, the California Supreme Court upheld Assembly Bill 1X 26
(the Bill) that provides for the dissolution of all redevelopment agencies in the State of
California. The Bill impacted the reporting entity of the City of Grand Terrace that
previously had reported a redevelopment agency within the report of the City as a
blended component unit.
On January 10, 2012, and in accordance with California Health and Safety Code
Section 34176, the City Council as part of City resolution number CC-2012-06, elected to
retain the housing assets and function of the former redevelopment agency. The City
continues to report the housing assets and functions in the government special revenue
fund designated City Housing Successor.
The attached basic financial statements contain information relative only to the
Grand Terrace Housing Successor Agency Fund (the Housing Successor).
b. Government-Wide and Fund Financial Statements
The government-wide financial statements (Statement of Net position and Statement of
Activities) report information on all activities of the Housing Successor. The statement of
activities demonstrates the degree to which the direct expenses of a given function or
segment is offset by program revenues. Direct expenses are those that are clearly
identifiable with a specific function or segment. Program revenues include: 1) charges to
customers or applicants who purchase, use or directly benefit from goods, services or
privileges provided by a given function or segment, and 2) grants and contributions that
are restricted to meeting the operational or capital requirements of a particular function or
segment. Taxes and other items not properly included among program revenues are
reported instead as general revenues.
Separate financial statements are provided for the governmental special revenue fund.
c. Measurement Focus, Basis of Accounting and Financial Statement Presentation
The government-wide financial statements are reported using the economic resources
measurement focus and the accrual basis of accounting. Revenues are recorded when
earned and expenses are recorded when a liability is incurred, regardless of the timing of
related cash flows.
Governmental fund financial statements are reported using the current financial
resources measurement focus and the modified accrual basis of accounting. Revenues
are recognized as soon as they are both measurable and available. Revenues are
considered to be available when they are collectible within the current period or soon
enough thereafter to pay liabilities of the current period. For this purpose, the
government considers revenues to be available if they are collected within 60 days of the
end of the current fiscal period. Expenditures generally are recorded when a liability is
incurred, as under accrual accounting.
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GRAND TERRACE HOUSING SUCCESSOR AGENCY
NOTES TO FINANCIAL STATEMENTS (CONTINUED)
JUNE 30, 2021
Note 1: Organization and Summary of Significant Accounting Policies (Continued)
When both restricted and unrestricted resources are available for use, it is the
Housing Successor’s policy to use restricted resources first, and then unrestricted
resources as they are needed.
d. Budget
Budget for the Housing Successor Fund is adopted on a basis substantially consistent
with accounting principles generally accepted in the United States of America.
Accordingly, actual revenues and expenditures can be compared with related budget
amounts without any significant reconciling items.
e. Deferred Inflow of Resources
The balance sheet of the governmental fund is reporting deferred inflows of resources.
This separate financial statement element represents an acquisition of net position or
fund balance that applies to a future period and so will not be recognized as an inflow of
resources (revenue) until that time. The Housing Successor has only one type of item,
which arises only under a modified accrual basis of accounting that qualifies for reporting
in this category. Accordingly, the item, unavailable revenue, is reported only in the
governmental funds balance sheet. The governmental funds report unavailable revenues
from long-term loans. These amounts are deferred and recognized as an inflow of
resources in the period that the amounts become available.
f. Fund Balance and Net Position
Fund Balance
The Housing Successor’s fund balances are classified on the governmental fund balance
sheet among the following categories:
Nonspendable Fund Balance - This includes amounts that cannot be spent because
they are either (a) not in spendable form or (b) legally or contractually required to be
maintained intact.
Restricted Fund Balance - This includes amounts that can be spent only for the
specific purposes stipulated by constitution, external resource providers, or through
enabling legislation.
Committed Fund Balance - This includes amounts that can be used only for the
specific purposes determined by a formal action of the city council.
Assigned Fund Balance - This includes amounts that are designated by the
City Council for specific purposes.
Unassigned Fund Balance - This is the residual classification that includes all
spendable amounts not contained in the other classifications.
When an expenditure is incurred for purposes for which both restricted and unrestricted
fund balances are available, the Housing Successor’s policy is to apply restricted fund
balance first.
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GRAND TERRACE HOUSING SUCCESSOR AGENCY
NOTES TO FINANCIAL STATEMENTS (CONTINUED)
JUNE 30, 2021
Note 1: Organization and Summary of Significant Accounting Policies (Continued)
When expenditure is incurred for purposes for which committed, assigned or unassigned
fund balances are available, the Housing Successor’s policy is to apply committed fund
balance first, then assigned fund balance, and finally unassigned fund balance.
Net Position
The net position reported on the Statement of Net Position in the government-wide
financial statements consists of the following three categories:
Investment in capital assets - This amount consists of capital assets, net of
accumulated depreciation.
Restricted Net Position - This amount is restricted by external creditors, grantors,
contributors, or laws or regulations of other governments.
Unrestricted Net Position - This amount is all net position that do not meet the
definition of “investment in capital assets” or “restricted net position”.
Note 2: Cash and Investments
The City of Grand Terrace maintains a cash and investment pool that is available for use for
all funds. Each fund type’s position in the pool is reported on the combined balance sheet as
cash and investments. The Housing Successor Agency pooled cash and investments as of
June 30, 2021, was $1,400,453. Information regarding the authorized types of deposits and
investments, the type of risks (i.e. credit, interest rate, custodial, etc.) and other disclosures
associated with the City's pooled cash and investments is included in the City's basic financial
statements, which are available at City Hall.
Note 3: Notes and Loans Receivable
The Low and Moderate Housing Fund of the City’s former redevelopment agency issued
first time homebuyer and rehabilitation second trust loans with interest rates ranging from
zero to 3%. The loan balances are due upon the sale of the properties. Interest of $17,948
has accrued on the loans for a total of $574,491.
Note 5: Advances to City
In previous years, the Low and Moderate Housing Fund of the City’s former redevelopment
agency advanced funds in the amount $168,205 to the City’s General Fund. On
June 22, 2010, the City adopted Resolution 2010-15, in which the cumulative interagency
borrowings were memorialized and which set forth a repayment plan by the City to the former
Agency subject to available funds.
Note 6: Insurance
The Housing Successor Agency participates in the self-insurance programs of the
City of Grand Terrace. Disclosures relating to the self-insurance programs can be found in
the City’s Comprehensive Annual Financial Report.
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GRAND TERRACE HOUSING SUCCESSOR AGENCY
BUDGETARY COMPARISON SCHEDULE
GOVERNMENTAL FUND
YEAR ENDED JUNE 30, 2021
Variance with
Final Budget
Budget Amounts Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 2,081,022$ 2,081,022$ 2,081,022$ -$
Resources (Inflows):
Use of money and property - - 2,057 2,057
Transfers in - 3,950 - (3,950)
Amounts Available for Appropriations 2,081,022 2,084,972 2,083,079 (1,893)
Charges to Appropriations (Outflow):
Community development 50,000 118,950 21,592 97,358
Total Charges to Appropriations 50,000 118,950 21,592 97,358
Budgetary Fund Balance, June 30 2,031,022$ 1,966,022$ 2,061,487$ 95,465$
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CITY OF GRAND TERRACE HOUSING SUCCESSOR
COMPUTATION OF HOUSING SUCCESSOR
EXCESS/SURPLUS (HSC 34176.1)
Opening Fund Balance 2,081,022$ 2,061,487$
Less Unavailable Amounts:
Advances to City (168,205)$ (168,205)$
Loans receivable (669,000) (514,000)
(837,205) (682,205)
Available Housing Successor Funds 1,243,817 1,379,282
Limitation (greater of $1,000,000 or four years deposits)
Aggregate amount deposited for last four years:
2020 - 2021 - 2,057
2019 - 2020 14,299 14,299
2018 - 2019 6,676 6,676
2017 - 2018 685 685
2016 - 2017 175 175
2015 - 2016 8,262 -
Total 30,097$ 23,892$
Base Limitation 1,000,000$ 1,000,000$
Greater amount 1,000,000 1,000,000
Computed Excess/Surplus 243,817$ 379,282$ *
*Please note: In accordance with HSC34176.1(d) If a housing successor has an excess surplus, the housing successor shall
encumber the excess surplus for the purposes described in paragraph (3) of subdivision (a) or transfer the funds pursuant to
paragraph (2) of subdivision (c) within three fiscal years. If the housing successor fails to comply with this subdivision, the
housing successor, within 90 days of the end of the third fiscal year, shall transfer any excess surplus to the Department of
Housing and Community Development for expenditure pursuant to the Multifamily Housing Program or the Joe Serna, Jr.
Farmworker Housing Grant Program. For purposes of this subdivision, "excess surplus" shall mean an unencumbered amount
in the account that exceeds the greater of one million dollars ($1,000,000) or the aggregate amount deposited into the account
during the housing successor's preceding four fiscal years, whichever is greater.
Low and Moderate
All Project Area
July 1, 2021
Low and Moderate
All Project Area
July 1, 2020
Housing Funds Housing Funds
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203 N. Brea Blvd., Suite 203 Brea, CA 92821 Lance, Soll & Lunghard, LLP Phone: 714.672.0022
INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL
OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE
WITH GOVERNMENT AUDITING STANDARDS
To the Honorable Mayor and Members of the City Council
Grand Terrace Housing Successor
City of Grand Terrace, California
We have audited, in accordance with the auditing standards generally accepted in the United States
of America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the governmental
activities and the major governmental fund of the Grand Terrace Housing Successor
(the Housing Successor), as of and for the year ended June 30, 2021, and the related notes to the financial
statements, which collectively comprise the Housing Successor’s basic financial statements, and have
issued our report thereon dated December 29, 2021.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Housing Successor’s
internal control over financial reporting (internal control) as a basis for designing audit procedures that are
appropriate in the circumstances for the purpose of expressing our opinions on the financial statements,
but not for the purpose of expressing an opinion on the effectiveness of the Housing Successor’s internal
control. Accordingly, we do not express an opinion on the effectiveness of the Housing Successor’s internal
control.
A deficiency in internal control exists when the design or operation of a control does not allow management
or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement of the entity’s
financial statements will not be prevented, or detected and corrected on a timely basis. A significant
deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a
material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any
deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses
may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Housing Successor’s financial statements
are free from material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and material
effect on the financial statements. However, providing an opinion on compliance with those provisions was
not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests
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To the Honorable Mayor and Members of the City Council
Grand Terrace Housing Successor
City of Grand Terrace, California
disclosed no instances of noncompliance or other matters that are required to be reported under
Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance
and the results of that testing, and not to provide an opinion on the effectiveness of the Housing Successor’s
internal control or on compliance. This report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the Housing Successor’s internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
Brea, California
December 29, 2021
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AGENDA REPORT
MEETING DATE: January 25, 2022 Council Item
TITLE: CARES Act Grant Match
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Approve a transfer of $79,925 from the General Fund for the
City Infrastructure Project required match on the County of
San Bernardino's Coronavirus Relief Fund funding to cities
and towns for infrastructure projects.
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensuring Fiscal Viability through ensuring
appropriate cost recovery, specially for COVID-19 related expenditures, and Goal #2,
Maintaining Public Safety by investing in critical improvements to infrastructure and
maintaining the health and well-being of City employees and those that visit City Hall.
BACKGROUND:
The Coronavirus Aid, Relief, and Economic Security (CARES) Act, signed into law on
March 27, 2020, provides emergency assistance and health care response for
individuals, families and businesses affected by the COVID-19 pandemic.
The CARES Act created the Coronavirus Relief Fund (CRF) which provides a total of
$150 billion in federal fiscal support for state and local governments for the purpose of
responding to the COVID-19 pandemic.
On April 22, 2020, California was allocated $15.3 billion in CRF funds, $9 billion going to
the State of California, with the remaining funds distributed directly to qualifying counties
and cities.
On July 28, 2020, the City accepted its allocation of $153,425 from the State,
designating these funds for personal protective equipment, and programs aimed to
provide aid to businesses that suffered as a result of the COVID-19 pandemic.
On September 29, 2020, the San Bernardino County Board of Supervisors, approved to
distribute a portion ($23.2 million of their $380 million received) of their CRF funds to
cities in the same way the State distributed CRF funds to local jurisdictions. The City
was designated a second allocation of $153,425 from the County and will be using
these funds to support youth, senior, community art and culture programs, and City Hall
infrastructure improvements.
The County Board of Supervisors set aside $25 million in CRF funding to allocate to
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cities and towns for infrastructure projects. Funding received for eligible infrastructure
projects requires a one-to-one ($1:$1) cash match from the City.
DISCUSSION:
The City submitted a Scope of Expenditures application for improvements on City
Hall/Library’s existing Heating, Ventilation, and Air Conditioning (HVAC) system in the
amount of $267,700 (HVAC Infrastructure Project).
The City received a Notice of Eligible Projects from the County, approving the HVAC
Infrastructure Project and authorizing the City to proceed with the project.
Because Honeywell had installed City Hall/Library’s current HVAC system, the City
Manager sought and received a proposal from Honeywell to purchase and install the
improvements to the City’s HVAC system. As authorized by Resolution 2020-05, the
City Manager executed a purchase order for Honeywell for the above-mentioned
infrastructure project in the amount of $267,700.
For a portion of the City’s match, the City was going to use $73,425 of CARES Act
funding from the $153,425 allocation received from the County. The balance of the
match of $63,425 was from the Development Impact Fees (DIF) Facilities Fund.
It was determined later that the City could not use the $73,425 in CARES Act funding
for the match and as such the City needs use General Fund funds. The total cost of the
new HVAC system was $6,500 higher than originally budgeted for a total of $274,200.
This increased the balance of the match required from the General Fund to $79,425.
The City is required to provide a $1:$1 match as stated in the Notice of Funding
Availability. As such, City staff is recommending that $79,925 from the City’s General
Fund be used complete the City’s match for the infrastructure project.
Based on the above recommendation, funding sources, including the City’s match, for
the infrastructure project are as follows:
Table 2
City Infrastructure project (project is
completed)
$274,200
City Match:
1. General Fund reserves $79,925
2. Development Impact Fees (DIF) Facilities $60,425
$140,350
County Infrastructure CARES Act Funding $133,850
$274,200
FISCAL IMPACT:
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Staff is recommending that City Council approve the following appropriations and
transfer to fund the City Hall Infrastructure Project:
Table 3 - Revenue and Expense Appropriations for Infrastructure Project
Fund Description Amount
General Fund Transfer match to Fund 99 for HVAC System $79,925
COVID 19-SB County Infra. Transfer in from the General Fund $79,825
APPROVALS:
Terry Shea Completed 01/14/2022 4:06 PM
Finance Completed 01/14/2022 4:24 PM
City Attorney Completed 01/18/2022 5:09 PM
City Manager Completed 01/19/2022 8:02 AM
City Council Pending 01/25/2022 6:00 PM
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AGENDA REPORT
MEETING DATE: January 25, 2022 Council Item
TITLE: Approval of an Agreement Between The City of Grand
Terrace and CleanStreet, LLC for Street Sweeping Services
PRESENTED BY: Shanita Tillman,
RECOMMENDATION: Award to and Approve the Street Sweeping Agreement with
CleanStreet, LLC, for a term commencing March 1, 2022,
through February 28, 2025, (and the parties may agree to
extend the Agreement by 2 terms of 1 year each) in the
amount of $169,584.00 for routine street sweeping services
and, in addition, $6,426 set-aside for On-Call/Special
Event/Emergency street sweeping callouts, for a total
contract sum not to exceed $176,010; and
Authorize the City Manager to execute the Agreement
subject to the City Attorney’s approval as to form.
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical
improvements to infrastructure.
BACKGROUND:
In February of 2019, the City entered into an agreement with the current street
sweeping contractor (CleanStreet, LLC) which will expire February 12, 2022. As a result
of the expiration of the current agreement, an Informal Request for Proposal for street
sweeping services was issued on November 16, 2021, pursuant to Chapter 3.26 of the
Grand Terrace Municipal Code. This included an alternative allowing for prospective
bidders to submit an alternative bid which would allow alternative methods of single side
street sweeping. This was distributed to 14 companies; however, only one bid was
received.
Staff, therefore, sent a second Informal Request for Proposal (seeking the same
services as the original Informal Request for Proposal) on November 30, 2021, with a
deadline of December 14, 2021, to 14 companies. As of Tuesday, December 14, 2021,
the City received one proposal for street sweeping services.
For both informal requests for proposal, the City also advertised through the City
website.
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DISCUSSION:
The City received one proposal for street sweeping services from our current vendor,
CleanStreet, LLC. The proposal was received on December 13, 2021, by City staff.
The Informal Request for Proposal requested proposals to provide street sweeping
services in a thorough and professional manner, and to provide labor, tools, equipment,
materials and supplies necessary to complete the work in a timely manner according to
the Scope of Work. A map was provided of the current street sweeping route and
schedule.
The Informal Request for Proposal sought bids for residential sweeping, business
district sweeping, and emergency sweeping (on-call or special events) that is based
upon the City’s current schedule and, as an alternate, bids for an odd/even schedule. It
should be noted that this service is paid for by the sweeping fee collected from residents
on a monthly basis as part of their refuse bill.
CleanStreet, LLC submitted their bid with the following pricing and schedule:
Base Bid - Standard Residential Street Sweeping Schedule
Residential street sweeping occurs on the first, second, and third Thursdays of each
month, from 6:00 a.m. to 3:00 p.m. This is the current schedule and the cost proposal
for this service is $54,504 for the first year, $56,688 for the second year, and $58,392
for the third year, not including the additional request of $6,426 for On-Call/Special
Event/Emergency callouts. The total amount for the initial three years will be $169,584
(not including the additional On-call/Special Event/Emergency street sweeping callouts).
The total amount including the additional On-call/Special Event/Emergency street
sweeping callouts is $176,010.
Alternative Bid - Odd/Even Residential Street Sweeping Alternative
The Informal Request For Proposals also requested that proposers provide a cost
proposal for an odd/even street sweeping schedule. This alternative would sweep only
one side of the street at a given time providing residents the option to park on one side
of the street during street sweeping. The other side of the street would be swept on a
subsequent Thursday.
With this option, street sweeping would continue to be on the first, second, and third
Thursdays of the month. The alternative would maintain the existing street sweeping
schedule from March 1, 2022, through February 28, 2023, at a cost of $54,504 (i.e., the
first year of the agreement. Beginning February 1, 2023, through February 28, 2025,
(i.e., for the second and third years of the agreement) the odd/even schedule would be
implemented as follows: 2nd year $68,364 and 3rd year $70,416.
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The cost for providing this schedule is $193,284 for the initial three years, which is
$20,948 higher than the base rate of the current street sweeping schedule (not including
$2,752 for the on-call callouts). The total amount including the additional on-call street
sweeping callouts is $196,036. In addition, significant outreach will need to be provided
to residents to make them aware of the new schedule.
The alternative sweeping schedule could be considered as a method to reduce the
number of citations received because it allows for residents to park vehicles locally on
the opposite side of the street. However, as stated above, the odd/even schedule
proposed by CleanStreet, LLC for street sweeping was more expensive than the
standard schedule that the City currently follows.
Recommendation
CleanStreet, LLC, received the highest and only review of the proposals since it was the
only bid received. City staff recommends that the City Council award to and approve the
Agreement with CleanStreet, LLC based upon their proposed Base Bid in order to
reduce any interruption in service and eliminate any rate adjustments that would be
needed if the Alternative Bid is utilized. Further, it is recommended that the City Council
authorize the City Manager to sign the Agreement subject to City Attorney approval as
to form. If approved, this Agreement would commence on March 1, 2022 for a term of 3
years. The parties may agree to extend the term of this Agreement by 2 terms of 1 year
each. Should Council choose to adopt the alternative bid, staff would need direction to
proceed with the modification.
FISCAL IMPACT:
Base Bid:
Awarding the agreement to CleanStreet, LLC using the Base Bid will mean maintaining
the existing street sweeping schedule with an annual cost of $54,504 for the first year,
$56,688 for the second year, and $58,392 for the third year, not including the additional
requested $6,426 for On-Call/Special Event/Emergency callouts. The total amount for
the initial three years will be $169,584 (not including the additional On-call/Special
Event/Emergency street sweeping callouts). The total amount including the additional
On-call/Special Event/Emergency street sweeping callouts is $176,010.
This cost is included in the approved Operating Budget. However, note that this service
is paid for by the street sweeping fee collected from residents on a monthly basis with
their refuse bill. Should the Council choose to adopt the odd/even schedule, a rate
adjustment will be required to cover the additional sweeping cost.
ATTACHMENTS:
• Grand Terrace Street Sweeping Agreement (DOCX)
• Exhibit A-1.pdf (PDF)
• Bid Schedule (PDF)
• Clean Street Bid-Full (PDF)
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• Invitation to Bid for 2021/2022 Street Sweeping Services (PDF)
• Notice of Inviting Informal Bids 11-30-21 (PDF)
APPROVALS:
Shanita Tillman Completed 12/30/2021 8:34 AM
Eric Weck Completed 12/30/2021 9:57 AM
City Attorney Completed 01/19/2022 3:44 PM
Finance Completed 01/19/2022 4:14 PM
City Manager Completed 01/19/2022 4:45 PM
City Council Pending 01/25/2022 6:00 PM
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01247.0006/760563.3
AGREEMENT FOR CONTRACT SERVICES
By and Between
CITY OF GRAND TERRACE
and
CLEANSTREET, LLC
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01247.0006/760563.3
-2-
AGREEMENT FOR CONTRACT SERVICES
BY AND BETWEEN THE CITY OF GRAND TERRACE AND
CLEANSTREET, LLC
This “AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY
OF GRAND TERRACE AND CLEANSTREET, LLC” (herein “Agreement”) is made and entered
into this 1st day of March, 2022, by and between the City of Grand Terrace, a California municipal
corporation (“City”) and CLEANSTREET, LLC, a California limited liability company
(“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party”
and hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the
performance of the services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the City
to perform those services.
C. Pursuant to the City of Grand Terrace Municipal Code, City has authority to enter
into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of those
services defined and described particularly in Article 1 of this Agreement and desire that the terms
of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the
Parties and contained herein and other consideration, the value and adequacy of which are hereby
acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide
those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated
herein by this reference, which may be referred to herein as the “services” or “work” hereunder.
As a material inducement to the City entering into this Agreement, Consultant represents and
warrants that it has the qualifications, experience, and facilities necessary to properly perform the
services required under this Agreement in a thorough, competent, and professional manner, and is
experienced in performing the work and services contemplated herein. Consultant shall at all times
faithfully, competently and to the best of its ability, experience and talent, perform all services
described herein. Consultant covenants that it shall follow the highest professional standards in
performing the work and services required hereunder and that all materials will be both of good
quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest
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01247.0006/760563.3
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professional standards” shall mean those standards of practice recognized by one or more first-
class firms performing similar work under similar circumstances.
1.2 Contract Documents.
The Scope of Services shall include the “General Provisions” contained in Exhibit “A-2”
as provided in this Agreement, all of which are incorporated herein by this reference. In the event
of any inconsistency between the provisions of Exhibit “A-2” and any other provisions of this
Agreement, the provisions of this Agreement shall govern.
The Scope of Services shall include the Consultant’s scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
inconsistency between the terms of the bid documents and this Agreement, the terms of this
Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in
accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under
this Agreement is a "public work" as defined in Labor Code Section 1720 and that this Agreement
is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section
1720) of the California Labor Code relating to public works contracts and the rules and regulations
established by the Department of Industrial Relations ("DIR") implementing such statutes. The
work performed under this Agreement is subject to compliance monitoring and enforcement by
the DIR. Contractor shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Contractor acknowledges
receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing
rate of per diem wages, and Contractor shall post a copy of the same at each job site where work
is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day,
or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for
the work or craft in which the worker is employed for any public work done pursuant to this
Agreement by Contractor or by any subcontractor.
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(d) Payroll Records. Contractor shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep
accurate payroll records and verify such records in writing under penalty of perjury, as specified
in Section 1776; certify and make such payroll records available for inspection as provided by
Section 1776; and inform the City of the location of the records.
(e) Apprentices. Contractor shall comply with and be bound by the provisions
of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8,
Section 200 et seq. concerning the employment of apprentices on public works projects. Contractor
shall be responsible for compliance with these aforementioned Sections for all apprenticeable
occupations. Prior to commencing work under this Agreement, Contractor shall provide City with
a copy of the information submitted to any applicable apprenticeship program. Within sixty (60)
days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors
shall submit to the City a verified statement of the journeyman and apprentice hours performed
under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor
constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section
1810.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each
worker employed in the performance of this Agreement by the Contractor or by any subcontractor
for each calendar day during which such worker is required or permitted to work more than eight
(8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the
provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code
section 1815, work performed by employees of Contractor in excess of eight (8) hours per day,
and forty (40) hours during any one week shall be permitted upon public work upon compensation
for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the
basic rate of pay.
(h) Workers' Compensation. California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code Section
1861, Contractor certifies as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract."
Contractor's Authorized Initials ________
(i) Contractor's Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Contractor shall be responsible for such
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subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of
the California Labor Code, and shall make such compliance a requirement in any contract with
any subcontractor for work under this Agreement. Contractor shall take all actions necessary to
enforce such contractual provisions and ensure subcontractor's compliance, including without
limitation, conducting a review of the certified payroll records of the subcontractor on a periodic
basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the
specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or
rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as
may be required by law for the performance of the services required by this Agreement. Consultant
shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties
and interest, which may be imposed by law and arise from or are necessary for the Consultant’s
performance of the services required by this Agreement, and shall indemnify, defend and hold
harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes,
penalties or interest levied, assessed or imposed against City hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant’s risk until written instructions are
received from the Contract Officer.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish
continuous protection to the work, and the equipment, materials, papers, documents, plans, studies
and/or other components thereof to prevent losses or damages, and shall be responsible for all such
damages, to persons or property, until acceptance of the work by City, except such losses or
damages as may be caused by City’s own negligence.
1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all instruments,
prepare all documents and take all actions as may be reasonably necessary to carry out the purposes
of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of
the other.
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1.9 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or
make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work,
and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written
approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the
Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty
(180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to
be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.
City may in its sole and absolute discretion have similar work done by other consultants. No
claims for an increase in the Contract Sum or time for performance shall be valid unless the
procedures established in this Section are followed.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein
by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other
provisions of this Agreement, the provisions of Exhibit “B” shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and
incorporated herein by this reference. The total compensation, including reimbursement for actual
expenses, shall not exceed One Hundred Seventy Six Thousand Ten Dollars ($176,010.00) (the
“Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
contract retention; (iii) payment for time and materials based upon the Consultant’s rates as
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
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2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and
expenses incurred during the preceding month in a form approved by City’s Director of Finance.
By submitting an invoice for payment under this Agreement, Consultant is certifying compliance
with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual
expenses by the following categories: labor (by sub-category), travel, materials, equipment,
supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such
categories. Consultant shall not invoice City for any duplicate services performed by more than
one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed
invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures,
the City cannot guarantee that payment will occur within this time period. In the event any charges
or expenses are disputed by City, the original invoice shall be returned by City to Consultant for
correction and resubmission. Review and payment by City for any invoice provided by the
Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable
law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed
to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
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3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in the
“Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires,
earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars,
litigation, and/or acts of any governmental agency, including the City, if the Consultant shall
within ten (10) days of the commencement of such delay notify the Contract Officer in writing of
the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and
extend the time for performing the services for the period of the enforced delay when and if in the
judgment of the Contract Officer such delay is justified. The Contract Officer’s determination
shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be
entitled to recover damages against the City for any delay in the performance of this Agreement,
however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this
Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one (1)
years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
“D”).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the work
specified herein and make all decisions in connection therewith:
Rick Anderson, Director of Business Development
(Name) (Title)
(Name) (Title)
(Name) (Title)
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It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only competent personnel to perform services pursuant to this Agreement. Consultant shall make
every reasonable effort to maintain the stability and continuity of Consultant’s staff and
subcontractors, if any, assigned to perform the services required under this Agreement. Consultant
shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to
perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees
or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall
obtain any rights to retirement, health care or any other benefits which may otherwise accrue to
City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be the City Manager, Konrad Bolowich, or such person as may
be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the
Contract Officer is kept informed of the progress of the performance of the services and the
Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority, if specified in writing by the City
Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of
this Agreement.
4.4 Independent Contractor.
Neither the City nor any of its employees shall have any control over the manner, mode or
means by which Consultant, its agents or employees, perform the services required herein, except
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or
control of Consultant’s employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Consultant shall perform all services required herein as an
independent contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents or employees
of City. City shall not in any way or for any purpose become or be deemed to be a partner of
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Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with
Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the transfer
to any person or group of persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Consultant, taking all transfers into account on a cumulative
basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release the Consultant or any surety of
Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and
content satisfactory to City, during the entire term of this Agreement including any extension
thereof, the following policies of insurance which shall cover all elected and appointed officers,
employees and agents of City:
(a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A
policy of comprehensive general liability insurance written on a per occurrence basis for bodily
injury, personal injury and property damage. The policy of insurance shall be in an amount not
less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general
aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
$1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any
automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant’s profession. This coverage may be written on a “claims made” basis, and must include
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coverage for contractual liability. The professional liability insurance required by this Agreement
must be endorsed to be applicable to claims based upon, arising out of or related to services
performed under this Agreement. The insurance must be maintained for at least 5 consecutive
years following the completion of Consultant’s services or the termination of this Agreement.
During this additional 5-year period, Consultant shall annually and upon request of the City submit
written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
its elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not contribute
with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and
contribution it may have against the City, its officers, employees and agents and their respective
insurers. Moreover, the insurance policy must specify that where the primary insured does not
satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or
cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice
by certified mail return receipt requested to the City. In the event any of said policies of insurance
are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance
in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has
provided the City with Certificates of Insurance, additional insured endorsement forms or
appropriate insurance binders evidencing the above insurance coverages and said Certificates of
Insurance or binders are approved by the City. City reserves the right to inspect complete, certified
copies of and endorsements to all required insurance policies at any time. Any failure to comply
with the reporting or other provisions of the policies including breaches or warranties shall not
affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate
endorsement) and shall conform to the following “cancellation” notice:
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY
ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
C.8.a
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[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents
and volunteers are to be covered as additional insureds as respects: liability arising out of activities
Consultant performs; products and completed operations of Consultant; premises owned, occupied
or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The
coverage shall contain no special limitations on the scope of protection afforded to City, and their
respective elected and appointed officers, officials, employees or volunteers. Consultant’s
insurance shall apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer’s liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At
the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects City or its respective elected or appointed officers, officials, employees and
volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and claims. The Consultant agrees that the
requirement to provide insurance shall not be construed as limiting in any way the extent to which
the Consultant may be held responsible for the payment of damages to any persons or property
resulting from the Consultant’s activities or the activities of any person or persons for which the
Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as
provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with
Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall
require the subcontractor to maintain the same policies of insurance that the Consultant is required
to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to
City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold
and save them and each of them harmless from, any and all actions, either judicial, administrative,
arbitration or regulatory claims, damages to persons or property, losses, costs, penalties,
obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or
liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein of
Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity
for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’
reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance
of or failure to perform any term, provision, covenant or condition of this Agreement, and in
connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s
fees incurred in connection therewith;
C.8.a
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(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection with
the negligent performance of or failure to perform such work, operations or activities of Consultant
hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees
harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorney’s
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it
fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted
by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that
design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of
the negligence, recklessness or willful misconduct of the design professional. The indemnity
obligation shall be binding on successors and assigns of Consultant and shall survive termination
of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California, rated “A” or better in the most recent edition of Best Rating
Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category
Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk
Manager”) due to unique circumstances. If this Agreement continues for more than 3 years
duration, or in the event the risk manager determines that the work or services to be performed
under this Agreement creates an increased or decreased risk of loss to the City, the Consultant
agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt
of written notice from the Risk Manager.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts,
invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
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Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete and
detailed. The Contract Officer shall have full and free access to such books and records at all times
during normal business hours of City, including the right to inspect, copy, audit and make records
and transcripts from such records. Such records shall be maintained for a period of three (3) years
following completion of the services hereunder, and the City shall have access to such records in
the event any audit is required. In the event of dissolution of Consultant’s business, custody of the
books and records may be given to City, and access shall be provided by Consultant’s successor
in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in
providing access to the books and records if a public records request is made and disclosure is
required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of
work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees
that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or
will materially increase or decrease the cost of the work or services contemplated herein or, if
Consultant is providing design services, the cost of the project being designed, Consultant shall
promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents and materials”),
including any electronic documents and materials, prepared by Consultant, its employees,
subcontractors and agents in the performance of this Agreement shall be the property of City and
shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or
upon the termination of this Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or
assignment of such completed documents for other projects and/or use of uncompleted documents
without specific written authorization by the Consultant will be at the City’s sole risk and without
liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use,
reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant
shall have the right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any documents or materials prepared by them, and in the event Consultant
fails to secure such assignment, Consultant shall indemnify City for all damages resulting
therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as
“works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby
deemed “works made for hire” for the City.
C.8.a
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6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions,
response to interrogatories or other information concerning the work performed under this
Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided
Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work performed
there under. City retains the right, but has no obligation, to represent Consultant or be present at
any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and
to provide City with the opportunity to review any response to discovery requests provided by
Consultant. However, this right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of San Bernardino, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of San
Bernardino, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed after
the date of default. Instead, the City may give notice to Consultant of the default and the reasons
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for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices
during the period of default. If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article. Any failure on the part of the City to give
notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights
or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of City
to exercise such right to deduct or to withhold shall not, however, affect the obligations of the
Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
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specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any
other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon written notice to Consultant. In addition, the
Consultant may terminate this Contract for cause, upon sixty (60) days’ advance written notice to
City. Upon receipt of any notice of termination, Consultant shall immediately cease all services
hereunder except such as may be specifically approved by the Contract Officer. Except where the
Consultant has initiated termination, the Consultant shall be entitled to compensation for all
services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or
such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event
the Consultant has initiated termination, the Consultant shall be entitled to compensation only for
the reasonable value of the work product actually produced hereunder. In the event of termination
without cause pursuant to this Section, the terminating party need not provide the non-terminating
party with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and
prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to
the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such
damages), and City may withhold any payments to the Consultant for the purpose of set-off or
partial payment of the amounts owed the City as previously stated.
7.9 Attorney’s Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such action
or proceeding, in addition to any other relief which may be granted, whether legal or equitable,
shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any
appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable
costs for investigating such action, taking depositions and discovery and all other necessary costs
the court allows which are incurred in such litigation. All such fees shall be deemed to have
accrued on commencement of such action and shall be enforceable whether or not such action is
prosecuted to judgment.
C.8.a
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ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times avoid
conflicts of interest or the appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected
class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use of unauthorized aliens,
Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions
imposed, together with any and all costs, including attorney’s fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager
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and to the attention of the Contract Officer (with her/his name and City title), City of Grand
Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the
person(s) at the address designated on the execution page of this Agreement. Either party may
change its address by notifying the other party of the change of address in writing. Notice shall be
deemed communicated at the time personally delivered or in seventy-two (72) hours from the time
of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections
contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or
decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any
of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder
unless the invalid provision is so material that its invalidity deprives either party of the basic benefit
of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this
Agreement, nor shall any official, officer, or employee of City participate in any decision relating
to this Agreement which may affect his/her financial interest or the financial interest of any
corporation, partnership, or association in which (s)he is directly or indirectly interested, or in
violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
C.8.a
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01247.0006/760563.3
-20-
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5.
Nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation, including but not limited to the Political Reform Act (Government Code
Sections 81000, et seq.)
Consultant warrants and represents that it has not paid or given, and will not pay or give,
to any third party including, but not limited to, any City official, officer, or employee, any money,
consideration, or other thing of value as a result or consequence of obtaining or being awarded any
agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render this
Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
C.8.a
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01247.0006/760563.3 21
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
City of Grand Terrace, a municipal corporation
_____________________________________
Konrad Bolowich, City Manager
ATTEST:
_____________________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_____________________________________
Adrian R. Guerra, City Attorney
CONSULTANT:
CLEANSTREET, LLC, a California limited
liability company
By: _________________________________
Name:
Title:
By: _________________________________
Name:
Title:
Address: _____________________________
_____________________________
_____________________________
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
C.8.a
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01247.0006/760563.3
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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01247.0006/760563.3
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.8.a
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01247.0006/760563.3 A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will perform the following Services:
Consultant shall provide street sweeping services in a thorough and professional
manner, and to provide labor, tools, equipment, materials and supplies necessary to
complete the work in a timely manner that will meet the City’s requirements.
A. Objectives - The primary objectives of the sweeping program are to:
i. Establish and adhere to a regular schedule of performance
ii. Maintain gutter flow lines free of debris for free flow of water
iii. Maintain a state of cleanliness for road safety acceptable to the City and its
residents.
iv. Meet all Federal, State, County and City laws, regulations, and ordinances
v. Meet South Coast Air Quality Management District (AQMD) requirements
vi. Meet all National Pollution Discharge Elimination System (NPDES)
requirements to remove and properly dispose of dust, silt, dirt, leaves and
other organic and inorganic materials from the City streets prior to such
materials entering the City’s storm drain system.
vii. The City has approximately 100 curb miles that require street sweeping per
month.
B. Services
i. Consultant shall furnish all labor, equipment, tools, fuel, insurance,
supervision, disposal costs and materials (except water), to sweep the City’s
streets in accordance with the schedule and specifications contained in this
Exhibit.
ii. During the term of the Agreement, the Consultant shall sweep by machine
all residential public streets, commercial public streets and all the paved
public alleys in the City, in accordance with the sweeping schedule as
established by the City pursuant to Exhibit “A-1”.
iii. Commercial and residential streets are defined for the purposes of this
contract as all areas of public City streets which are paved and which are
regularly used for the operation of motor vehicles.
C. Description of Work
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01247.0006/760563.3 A-2
i. City of Grand Terrace (Residential) – One (1) Time Per Month
1. The current six (6) zone schedule will be followed as provided in
Exhibit “A-1”.
ii. Grand Terrace Business District – One (1) Time Per Week
1. Both sides of Barton Road from western City limit at 21800 Barton
Road to the eastern City limit at 23200 Barton Road.
2. Both sides of Mt. Vernon from Main (North) to the northern City
limit approximately 1500 feet north of Grand Terrace Road.
iii. City Lots – One (1) Time Per Month
1. City Hall (22795 Barton Rd., Grand Terrace, California).
2. City Parks:
a. Veterans Freedom Park (21950 Pico St., Grand Terrace,
California)
b. Richard Rollins Community Park (22745 De Berry St.,
Grand Terrace, California)
c. Grand Terrace Fitness Park (21937 Grand Terrace Rd.,
Grand Terrace, California)
3. Senior Center located at 22627 Grand Terrace Rd., Grand Terrace,
California.
iv. On-Call, Special Event, and Emergency Street Sweeping. Services shall
include On-Call and Special Event Street Sweeping Services and
Emergency Street Sweeping (as defined below). Consultant shall be
compensated for On-Call and Special Event Street Sweeping Services and
Emergency Street Sweeping pursuant to Exhibit “C-1”.
1. On-Call and Special Event Street Sweeping. Consultant shall
respond to City within two (2) hours of receiving a notification of
the need for On-Call and Special Event Street Sweeping Services
from the City. Such On-Call and Special Event Street Sweeping
shall be carried out pursuant to such request from City. Consultant
shall provide City with the name, email, phone number, and any
other contact information as may be required by Contract Officer of
a contact person for all requests (including, but not limited to, after-
hours requests) for On-Call and Special Event Street Sweeping
Services, and shall update such information in writing immediately
upon any change in such information and/or contact person For the
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01247.0006/760563.3 A-3
purposes of this Agreement, the term “On-Call and Special Event
Street Sweeping Services” shall mean the street sweeping of
locations and at times that are not contemplated by this Agreement;
however, On-Call and Special Event Street Sweeping Services shall
not include “Emergency Street Sweeping” as defined below.
2. Emergency Street Sweeping. Emergency Street Sweeping shall be
provided by Consultant after-hours and on weekends and holidays
as may be needed from time to time. Consultant shall respond to
City within two (2) hours of receiving a notification of the need for
an emergency sweep from the City. Such Emergency Street
Sweeping shall be carried out pursuant to such request from City.
Consultant shall provide City with the name, email, phone number,
and any other contact information as may be required by Contract
Officer of a contact person for all requests (including, but not limited
to, after-hours requests) for Emergency Street Sweeping, and shall
update such information in writing immediately upon any change in
such information and/or the contact person. For the purposes of this
Agreement, the term “Emergency Street Sweeping” shall mean
emergency street sweeping for events such as non-hazardous spills,
accident clean-ups and unusual conditions.
v. Residentially zoned areas shall be swept between 6:00 am and 3:00 pm on
Thursdays. Commercially zoned areas shall be swept from 9:00 pm to 6:00
am. If any complaints arise from the sweeping times other than the 6:00 am
to 3:00 pm times in residentially zoned areas, the Consultant shall work with
the City’s Public Works Department to resolve the issue to the City’s
satisfaction, provided that the determination of the City Manager, or his or
her designee, shall be final.
D. Special Requirements
i. The Consultant shall obtain a City of Grand Terrace business license.
ii. Consultant shall utilize a GPS Navigation System with the ability to track
the street sweeping activity and provide a monthly report to the City of the
streets serviced.
iii. Street sweeping services shall not exceed 8 mph on city streets.
E. Labor, Equipment and Materials
i. The Consultant shall use and furnish at their own expense all labor,
equipment, and materials necessary for the satisfactory performance of the
works set forth in this contract.
ii. The operators shall be competent in all aspects of street sweeper operations.
This includes knowledge of all operational aspects of the equipment used,
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01247.0006/760563.3 A-4
knowledge of the California Vehicle Code, knowledge of standard safety
practices, and knowledge of notification procedures should the need arise
to contact City personnel.
iii. The primary equipment shall be of a recognized make and shall be kept in
good and safe repair and not greater than 10-years old for either the chassis
and/or the vacuum system. Semi-annual inspection of all equipment must
be conducted with findings from those inspections to be submitted to the
City in writing.
F. Quality Control
i. Sweeping shall be done in a neat, orderly and professional manner. The
street sweeper shall leave designated areas of sweeping free of dirt, litter,
debris, obstructions, smears and visual dust in accordance with the City’s
standards of cleanliness.
ii. While sweeping shall normally consist of a single pass over an area, the
Consultant shall make additional passes or such extra effort as may be
required to adequately clean the street. Extra effort shall be required when
sweeping equipment leaves a dirt/silt smear in its pathway. Extra effort will
be strictly enforced during and after windy conditions and storm weather.
The cost of any extra effort shall be included in the contract cost.
iii. Items that cannot be swept such as: tree limbs, palm fronds, rocks, trash and
debris shall be removed from the sweeping path by the sweeping operator
rather than going around it. Larger obstructions such as impaired vertical
and/or horizontal clearance by tree limbs, construction or landscaping
debris shall be immediately reported to the City when the location cannot
be swept.
iv. The City Manager or his/her designee shall be the sole judge of the quality
of work. In the event that the results of a sweep are considered to be
unsatisfactory, the City will notify the Consultant of exact location and
description of deficiency. The Consultant shall completely re-sweep the
unsatisfactory area at its own expense and shall provide responses within
one (1) working day of receiving notice of the deficient sweeping.
v. The Consultant shall also provide back-up capabilities for instances when
sweeping cannot be completed on schedule due to street sweeper
mechanical failure.
G. Disposal
i. Consultant shall dispose of all refuse and debris collected from sweeping
operations in the City’s Corporate Yard. The cost for disposal is not
included in the Agreement cost.
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01247.0006/760563.3 A-5
H. Sweeping Practices and Standards of Performance
i. Areas of Street – Areas of the street to be swept include curb lines along
both sides of the roadway or to the edge of the pavement where no curb
exists, along all curbs on raised medians, over all portions of painted
median, painted left and right turn pockets, and all intersection turn pockets
and arterial intersection center areas and dead spots are to be maintained on
the same frequency as the median or intersection for which they are
associated and included in the curb mile price. Curb returns (radii) at
intersections of arterial and residential streets will be swept along their
entire length and free of debris on scheduled arterial sweeping days.
Excluded from areas to be swept are those that would cause damage to the
equipment used. While Consultant is normally responsible for the 8’ strip
(sweeper width), curb to curb sweeping, an additional width of street may
need to be swept at some locations due to unforeseen circumstances and
shall be included within the curb mile price.
ii. Flow of Traffic – Sweeping shall be accomplished in the same direction as
traffic flow at all times during sweeping
iii. Warning Devices – Vehicles shall be equipped with top-mounted warning
lights (rotating or beacon) visible for 360̊ or comparable traffic safety lights
when sweeping. A rear-mounted left/right arrow stick shall be required for
arterial and bike lane sweepers.
iv. Sweeping Speed – Sweeping speed shall be adjusted to street and debris
condition with a maximum speed of eight miles per hour (8 MPH). City
streets swept while driver exceeds eight miles per hour (8 MPH) will be re-
swept in their entirety at Consultant’s expense. In addition, a verbal warning
will be given for the first violation. A written warning will be given for the
second violation, and a “Failure to Perform” notice will be issued upon the
third violation.
v. Notification of Non-sweeping – Consultant shall provide City
representatives on a daily basis (when applicable) with a list of all streets
not swept when regular sweeping schedule is interrupted for any reason and
shall deduct said street from Consultant’s invoices for that day/week.
Consultant shall provide a list of streets that cannot be swept to the City by
the end of each day that Consultant is required to sweep streets pursuant to
this Agreement. The City shall notify the Consultant by phone on non-
sweeping conditions due to inclement weather. The City’s notification will
serve as a non-sweep day and Consultant shall not be compensated by the
City unless an alternative sweeping schedule is coordinated by the
Consultant and is submitted to the City for its written approval and
Consultant actually performs such street sweeping pursuant to the
alternative sweeping schedule. For such street sweeping, Consultant shall
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01247.0006/760563.3 A-6
be compensated pursuant to the Cost per Curb Mile rates provided in
Section I of Exhibit “C-1”.
vi. Holidays and Potential Conflicts with the Waste and Recycling Contractor
– Consultant will observe all City holidays and holidays observed by the
City’s franchised waste hauler. Approved non-sweep days will not be paid
for by the City unless an alternative sweeping schedule is coordinated by
the Consultant and is submitted to the City for its written approval and
Consultant actually performs such street sweeping pursuant to the
alternative sweeping schedule. For such street sweeping, Consultant shall
be compensated pursuant to the Cost per Curb Mile rates provided in
Section I of Exhibit “C-1”. Trash and recycling collection days will take
priority over street sweeping days and cannot be both performed on the
same day. Currently, the City is serviced by Burrtec Waste Industries, Inc.
on Monday, Tuesday and Wednesday (Fridays for City parks); however,
Consultant shall independently verify Burrtec Waste Industries, Inc.’s
schedule within the City.
I. Water
i. The Consultant shall obtain water for sweeping operations at points
designated by the City. Necessary water shall be furnished at the expense
of the City.
II. As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City:
A. In addition to any tangible work products required elsewhere in this Agreement,
Consultant shall prepare and deliver such tangible work products that may be
required by the City from time to time under this Agreement.
III. In addition to the requirements of Section 6.2 and this Exhibit, during performance
of the Services, Consultant will keep the City appraised of the status of performance
by delivering the following status reports:
A. Consultant shall prepare and deliver such status reports as may be required by the
City from time to time under this Agreement.
IV. All work product is subject to review and acceptance by the City, and must be revised
by the Consultant without additional charge to the City until found satisfactory and
accepted by City.
C.8.a
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01247.0006/760563.3 A-7
Exhibit “A-1”
Sweeping Schedule
C.8.a
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01247.0006/760563.3 A-8
Exhibit A-2
General Provisions
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01247.0006/760563.3 B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
N/A
C.8.a
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01247.0006/760563.3 C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the Services at the rates provided in Exhibit “C-1” of this
Agreement.
A. For Services not including On-Call and Special Event Street Sweeping and
Emergency Street Sweeping, Consultant shall only be compensated per curb mile
actually swept pursuant to the Cost per Curb Mile provided in Section I of Exhibit
“C-1”. Consultant’s compensation provided herein shall not exceed the applicable
maximums provided in Section I of Exhibit “C-1”.
B. For On-Call and Special Event Street Sweeping and Emergency Street Sweeping,
Consultant shall be compensated per hour pursuant to Section II of Exhibit “C-1”.
Consultant’s compensation provided herein shall not exceed the applicable
maximum provided in Section II of Exhibit “C-1”.
C. Within the budgeted amounts for the Services described above, and with the written
approval of the Contract Officer, funds may be shifted from one subbudget to
another so long as the Contract Sum is not exceeded per Section 2.1, unless
Additional Services are approved per Section 1.8.
II. The City will compensate Consultant for the Services performed upon submission of
a valid invoice to City of Grand Terrace, 22795 Barton Rd., Grand Terrace, CA
92313, to the attention of the City Manager. Each invoice shall include:
A. Purchase Order Number
B. Project name/description
C. Line items for all personnel describing the work performed, the title/classification
under which such personnel is billed, the number of hours worked, the number of curb
miles swept (including weekly start and completion odometer readings for the vehicle
utilized), and the hourly rate pay.
D. Line items for all materials and equipment properly charged to the Services.
E. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
F. Line items for all approved subcontractor labor, supplies, equipment, materials, and
travel properly charged to the Services.
G. Such other information as may be required by the Contract Officer.
III. The total compensation for the Services shall not exceed $176,010 as provided in
Section 2.1 of this Agreement.
C.8.a
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01247.0006/760563.3 C-2
IV. The Consultant’s billing rates for the Services are attached as Exhibit “C-1”.
C.8.a
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01247.0006/760563.3 C-3
Exhibit “C-1”
I. Regularly Scheduled Street Sweeping
Street Sweeping Service
Year 1
3/1/2022 to
2/28/2023
Cost per Curb Mile
Year 2
3/1/2023 to
2/29/2024
Cost per Curb Mile
Year 3
3/1/2024 to
2/28/2025
Cost per Curb Mile
Residential
Thursdays Between
6:00 AM and 3:00 PM –
2 zones per Thursday
(see map)
and
Business District
Wednesday to
Thursdays between 9:00
PM and 6:00 AM (see
map)
$45.42 $47.24 $48.66
Street Sweeping
Services
Year 1
3/1/2022 to
2/28/2023
Maximum Annual
Compensation
Year 2
3/1/2023 to
2/29/2024
Maximum Annual
Compensation
Year 3
3/1/2024 to
2/28/2025
Maximum Annual
Compensation
Residential
Thursdays Between
6:00 AM and 3:00 PM –
2 zones per Thursday
(see map)
and
Business District
Wednesday to
Thursdays between
9:00 PM and 6:00 AM
(see map)
$54,505.00 $56.688.00 $58,392.00
For Services not including On-Call and Special Event Street Sweeping and Emergency Street
Sweeping, Consultant’s total compensation under this Agreement shall not exceed $169,584.00.
II. On-Call and Special Event Street Sweeping and Emergency Street Sweeping
C.8.a
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01247.0006/760563.3 C-4
Year 1
3/1/2022 to
2/28/2023
Hourly Rate
Year 2
3/1/2023 to
2/29/2024
Hourly Rate
Year 3
3/1/2024 to
2/28/2025
Hourly Rate
Sunday Through
Saturday
On-call and Special
Event Street Sweeping
and Emergency Street
Sweeping
$110.00 $115.00 $119.00
For On-Call and Special Event Street Sweeping and Emergency Street Sweeping, Consultant’s
total compensation under this Agreement shall not exceed $6,426.
C.8.a
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01247.0006/760563.3 D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all Services timely in accordance with the schedule
developed by the City and subject to modification by written approval of the Contract
Officer.
II. Unless earlier terminated in accordance with Article 7 of this Agreement, this
Agreement shall continue in full force and effect until completion of the services but
not exceeding three (3) years from the date hereof. The Parties may agree to extend
the term of this Agreement by two (2) terms of one (1) year each.
C.8.a
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www.grandterrace-ca.gov
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CITY OF GRAND TERRACE
COUNTY OF SAN BERNARDINO
STATE OF CALIFORNIA
CONTRACT DOCUMENTS
SPECIFICATIONSANDSTANDARDDRAWINGS
FOR
STREET SWEEPING SERVICES
FEBRUARY 2022
MODIFIED DATES BELOW
[Editor’s Note: Timeline Dates below are Subject to Change]
• Issuance of Bid by City Tuesday, November 30, 2021
• Deadline Questions/Clarification Requests Tuesday, December 7, 2021 (5:00 pm)
• Deadline for Submitting Complete Proposals Tuesday, December 14, 2021 (11:00 am)
• Presentation to City Council for Final Approval Tuesday, January 11, 2022
01247.0006/750132.1
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01247.0006/750132.1
Table of Contents
NOTICE INVITING INFORMAL BIDS ................................................................................................. 3
INSTRUCTIONS TO BIDDERS ............................................................................................................... 6
PROPOSAL ..................................................................................................................................... 10
Bid Schedule ....................................................................................................................... 12
Addenda Acknowledgment .................................................................................................. 15
Bidder's Information ............................................................................................................. 16
Designation Of Subcontractors ............................................................................................ 18
References .......................................................................................................................... 19
Non-Collusion Affidavit ......................................................................................................... 20
Form Of Bid Bond ................................................................................................................ 21
CONTRACT AGREEMENT ................................................................................................................... 23
Faithful Performance Bond .................................................................................................. 31
Labor And Material Bond ..................................................................................................... 33
Worker's Compensation Insurance Certificate ...................................................................... 36
GENERAL PROVISIONS ...................................................................................................................... 37
Section 1 - Definitions And Abbreviations ................................................................................. 37
Section 2 - Specifications, Drawings And Related Data ........................................................... 40
Section 3 - Engineer-Contractor Relations ................................................................................ 40
Section 4 - Materials And Workmanship .................................................................................. 44
Section 5 - Progress And Payment ........................................................................................... 46
Section 6 - Bonds, Insurance, Legal Responsibility, And Public Safety.................................... 49
Section 7 - State Of California Requirements ........................................................................... 53
SPECIAL PROVISIONS ................................................................................................................... 55
Exhibit A .............................................................................................................................. 55
Map ..................................................................................................................................... 59
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01247.0006/750132.1
NOTICE INVITING
INFORMAL BIDS
NOTICE IS HEREBY GIVEN on behalf of and as authorized by the City Council of
the City of Grand Terrace (hereinafter referred to as the "City"), will receive
sealed bids at 22795 Barton Road, Grand Terrace, California, 92313 in care of the
Public Works Department, until 11:00 a.m. on Tuesday, December 14, 2021 for street
sweeping services within the City of Grand Terrace (“Project”) designated as:
STREET SWEEPING SERVICES
BID NO. 22-01
At the time designated for receiving sealed bids on said Project, the bids will be
opened, examined, and a determination will be made.
All bids MUST be in writing, must be sealed in an opaque envelope, and addressed to
the City, c/o Public Works Department, and delivered or mailed to the City at 22795
Barton Road Grand Terrace, California 92313 in care of the Public Works Department.
The envelope shall be plainly marked in the upper left-hand corner as follows:
ATTENTION: CITY OF GRAND TERRACE c/o PUBLIC
WORKS DEPARTMENT (BIDDER'S NAME AND ADDRESS)
BID FOR: STREET SWEEPING SERVICES
CONTRACTOR MUST HAVE CLASS “A” OR "B" LICENSE
THE ENGINEER'S ESTIMATE: $55,000 PER YEAR FOR 3 YEARS
Any bid received after the hour stated above for any reason whatsoever, will not
be considered for any purpose but will be returned, unopened, to the bidder.
This project involves providing citywide street sweeping services for the City of Grand
Terrace.
The work shall be done under the supervision of the Director of Public Works/ City
Engineer and no work or portion of the work shall be paid for until it is approved
for payment by the Director of Public Works / City Engineer, but this shall not
prevent approval of and payment for completed portions of the work as it progresses,
payment acceptance of these portions or of the completed project.
Each bidder must submit a proposal to the City, c/o Public Works Department, on
standard forms provided in the bid package. Said proposal is to be accompanied by
a cash deposit, a certified or cashier’s check, or a bid bond, made payable to the
City, in an amount not less than 10 percent of the total bid submitted said cash
deposit or check shall be forfeited or said bond shall become payable in the event the
bidder depositing the same does not within ten (10) calendar days after written notice
execute the Contract.
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01247.0006/750132.1
The successful bidder will be required to furnish with the Contract a Faithful
Performance Bond in the amount of 100 percent of the Contract price, and a
Payment Bond in the amount of 100 percent of the Contract price. The successful
bidder will also be required to furnish certificates of insurance evidencing that all
insurance coverage as required by the Specification has been so secured.
The Contractor may, at Contractor’s sole cost and expense, substitute securities
equivalent to any monies withheld by the City to insure performance under the Contract.
Such securities shall be deposited with the City, or a state federally chartered bank as
escrow agent, who shall pay such monies to the Contractor upon satisfactory
completion of the Contract. Such securities, if deposited by the Contractor, will be valued
by the City, whose decision on valuation of the securities shall be final. The Contractor
shall be the beneficial owner of any securities substituted for monies withheld and shall
receive any accrued interest thereon. Securities eligible for investment shall include
those listed in Government Code Section 16430 and Government Code Section 4590.
No such substitution shall be accepted until the escrow agreement, letter of credit, form
of security and any other document related to said substitution is reviewed and found
acceptable by the City’s attorney. The City reserves the right to waive any informalities
or irregularities or to reject any or all bids, or any portions of any bid, or to reject and
then negotiate the amount and/or terms of any bid with any bidder, and to be the
sole judge of the merits of the respective bids received. The award of Contract, if
made, will be on the basis of the lowest cost to the City to a responsible bidder
whose proposal complies with all the prescribed requirements, including, but not
limited to the Grand Terrace Municipal Code.
No bidder may withdraw his bid for a period of thirty (30) days after the bid opening.
Contract Documents may be examined at the City of Grand Terrace Public Works
Department located at 22795 Barton Road, Grand Terrace, CA 92313 or may be
obtained by email request to Shanita Tillman, Management Analyst, at
stillman@grandterrace-ca.gov.
Any questions regarding the bid documents should be directed via e-mail to the
Management Analyst, Shanita Tillman. stillman@grandterrace-ca.gov.
The successful bidder will be required to pay not less than the prevailing wage scale,
determined by the Director of the California Department of Industrial Relations, copies of
which scale are on file in the office of the City Clerk and the office of the Director of Public
Works / City Engineer, and which shall be made available to any interested party upon
request.
Effective January 1, 2015, to be awarded and to perform work on Public Works
projects, prime contractors and subcontractors must possess and maintain
registration with the Department of Industrial Relations (DIR) at
https://efiling.dir.ca.gov/PWCR. This is a separate requirement from the
Contractors State License Board (CSLB) licensing requirement. See the Special
Provisions for additional details.
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01247.0006/750132.1
The Contractor shall execute the Contract and shall secure all insurance and bonds
required within ten (10) calendar days after the Contractor has been notified in writing of
the award of the Contract. The Contractor shall not commence any street sweeping
services or order equipment until the City has given the Contractor a Notice to Proceed.
The Contractor shall commence street sweeping services within ten (10) calendar
days after the Notice to Proceed.
Payments will be made by check to the Contractor in accordance with the provisions of
the Specifications and on itemized estimates duly certified and approved by the Director
of Public Works/City Engineer.
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01624|7.0P00a6/g75e0132.1
INSTRUCTIONS TO
BIDDERS
CITY OF GRAND TERRACE BID NO: 22-01
PUBLIC WORKS DEPARTMENT DUE: December 14, 2021
22795 BARTON ROAD at 11:00 A.M.
GRAND TERRACE, CA 92313
Submit bid in sealed
envelope as indicated on the
cover sheet
BIDS NOT DELIVERED PRIOR TO THE HOUR INDICATED
WILL BE REJECTED
WE ARE PLEASED TO ISSUE THE ENCLOSED SPECIFICATIONS FOR YOUR
CONSIDERATION
FORM OF PROPOSAL: The bidder shall submit a complete proposal which will include this
set of Specifications and any other documents required by these Specifications. The
complete proposal shall be enclosed in a sealed envelope bearing the name of the bidder
and of the project. In the event there is more than one bidding schedule, the bidder may bid
on any individual schedule or on any combination of schedules. All quotations must be
signed with the firm's name and by a responsible officer or employee. Obligations assumed
by such signature must be fulfilled.
Prices quoted by the bidder shall be exclusive of Federal Excise Taxes pursuant to exemption
of political subdivision of a State by Federal Law. Prices quoted by the bidder shall mean
total cost to the City, Freight on Board, delivered to the City of Grand Terrace.
ADDENDA: Any addenda issued during the time of bidding forming a part of the documents
shall be acknowledged and signed on the next page of the Bidding Schedule Section C
and will be made a part of the Contract.
DELIVERY OF PROPOSAL: The proposal shall be delivered by the time and to the place
stipulated in the Notice Inviting Informal Bids. It is the bidder's sole responsibility to see
that his proposal is received in proper time. Any proposal received after the scheduled
closing time for receipt of proposal will be returned to the bidder unopened.
WITHDRAWAL OF PROPOSAL: If for any reason you do not wish to bid on the project,
mark NO BID and state your reasons for not bidding at this time. This withdrawal request
must be signed by the bidder or their authorized representative. Such written request must
be delivered to the place stipulated in the Notice Inviting Informal Bids prior to the scheduled
closing time for receipt of proposals. By following the necessary withdrawal procedures,
you will enhance our efforts to keep our bidders list current. The withdrawal of a proposal
shall not prejudice the right of a bidder to file a new proposal.
OPENING OF PROPOSALS: The proposals will be officially opened and read at the time
and place stipulated in the Notice Inviting Informal Bids. The City Council of the City of
Grand Terrace reserves the right to reject any and all proposals and/or waive any
informalities thereon.
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01724|7.0P00a6/g75e0132.1
We hope you will attend our formal bid opening and obtain the results as we are unable to
complete our evaluation and furnish this information by phone until noon the following day.
The complete proposal including proposal guaranty shall be enclosed in sealed envelope,
endorsed with the bidder's company name and address on the upper left corner, the bid
number, name of project, hour and date of bid opening as shown in Notice Inviting Informal
Bids and the words "Sealed Bid". (Public opening of proposal does NOT apply to informal
bids)
Sealed bids shall be addressed to the City of Grand Terrace c/o Public Works
Department, 22795 Barton Road, Grand Terrace, California 92313.
MODIFICATIONS AND ALTERNATIVE PROPOSAL: Unauthorized conditions, limitations,
or provisions attached to a proposal will render it informal and may cause its rejection. The
completed proposal forms shall be without interlineations, alterations, or erasures.
Alternative proposals will not be considered unless specified. Oral, telegraphic, or
telephonic proposals or modifications will not be considered. The City of Grand Terrace
cannot honor any explanation or changes in the bid documents unless a written addendum
has been issued.
DISCREPANCIES IN PROPOSALS: In the event there is more than one bid item in a
bidding schedule, the bidder shall furnish a price for all bid items in the schedule, and failure
to do so will render the proposal informal and may cause its rejection. In the event there
are unit price bid items in a bidding schedule and the "amount" indicated for a unit price bid
item does not equal the product of the unit price and quantity, the unit price shall govern,
and the amount will be corrected.
PROPOSAL GUARANTEE: Each proposal shall be accompanied by a certified or cashier's
check or in the amount of not less than 10 percent of the total amount named in the
proposal. Said check or bond shall be made payable to the City and shall be given as a
guarantee that the bidder, if awarded the work, will enter into a Contract within 15 calendar
days after receipt of the Contract from the City, and will furnish the necessary insurance
certificates, faithful performance bond, and labor and material bond; each of said bonds to
be in the amount stated in the Notice Inviting Informal Bids. In case of refusal or failure to
enter into said Contract, the check or bid bond, as the case may be, shall be forfeited to
the City. If the bidder elects to furnish a bid bond as his proposal guarantee, they shall use
the bid bond form bound herein, or one conforming substantially to it in form.
BIDDER'S EXAMINATION OF SITE: Before submitting a proposal, bidder shall carefully
examine the drawings, specifications, and other Contract Documents. It will be assumed that
the bidder is familiar with existing site conditions and has a clear understanding of the
requirements of the Contract regarding the furnishing of materials and performance of
work. The submission of a proposal shall be considered conclusive evidence that the
bidder has investigated and is satisfied with the character, quality, quantities of work to be
performed and materials to be furnished.
COMPETENCY OF BIDDERS: In selecting the lowest responsible bidder, consideration
will be given not only to the financial standing but also to the general competency of the
bidder for the performance of the work covered by the proposal. To this end, each proposal
shall be supported by a statement of the bidder's experience as of recent date on the form
C.8.f
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01247.0006/750132.1
entitled "INFORMATION REQUIRED OF BIDDER", bound herein. The bidder shall have
recently provided street sweeping service to not less than 3 projects of similar type and
complexity. No proposal for the work will be accepted from a Contractor who is not licensed in
accordance with applicable state law.
CONTRACTOR'S LICENSING LAWS: In all State projects where Federal funds are involved,
no bid submitted shall be invalidated by the laws of this State. However, at the time the
Contract is awarded, the Contractor shall be properly licensed in accordance with the laws
of this State. The first payment for work or material under any contract shall not be made by
the State Controller unless and until the Registrar of Contractors certifies to the Controller that
the records of the Contractors State License Board indicate that the Contractor w a s
properly licensed at the time the Contract was awarded. Any bidder or contractor not so
licensed shall be subject to all legal penalties imposed by law, including, but not limited
to, any appropriate disciplinary action by the Contractors State License Board. The
department shall include a statement to that effect in the standard form of prequalification
questionnaire and financial statement. Failure of the bidder to obtain proper and adequate
licensing for an award of a Contract shall constitute a failure to execute the Contract as
provided in Section 10181 and shall result in the forfeiture of the security of the bidder.
DIR REQUIREMENTS: In order to be awarded and to perform work on public works
projects, prime contractors and subcontractors must possess and maintain
registration with the Department of Industrial Relations (DIR) at
https://efiling.dir.ca.gov/PWCR. This is a separate requirement from the Contractors
State License Board (CSLB) licensing requirement. Contractors and subcontractors
are to submit electronic payroll records to the DIR's Compliance Monitoring Unit
(CMU), in addition to providing wet-ink original copies to the City or its designated
labor compliance officer.
DISQUALIFICATION OF BIDDERS: More than one proposal from an individual, firm,
partnership, corporation, or association under the same or different names will not be
considered. Reasonable grounds for believing that any bidder is interested in more than
one proposal for the work contemplated will cause the rejection of all proposals in which
such bidder is interested. If there is reason for believing that collusion exists among the
bidders, all bids will be rejected and none of the participants in such collusion will be
considered in future proposals. If applicable, no proposal will be accepted from a Contractor
who is not licensed in accordance with the provision of Chapter 9 of Division III of the
Business and Profession Code.
RETURN OF PROPOSAL GUARANTY: The City will return the proposal guarantees
accompanying each of the proposals which are not used in making the award once the
Contract has been finally executed.
AWARD OF CONTRACT: Award of a Contract, if it is awarded, will be based primarily on
the lowest overall cost (total project with additive bids) to the City, and will be made to a
responsible bidder whose proposal complies with all the requirements prescribed, including,
but not limited to, the Grand Terrace Municipal Code. Preference will be given by the City
of Grand Terrace to the lowest responsible bidder furnishing products made in the
continental United States. Where the price of an acceptable American made product is within
5% of a non-American made product, award will be made to the domestic manufacturer.
C.8.f
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01247.0006/750132.1
Evaluation of the bidder's experience and additional information requested on the form
"INFORMATION REQUIRED OF BIDDERS", bound herein, also will be a determining factor
in arriving at an award. Any such award will be made within 60 calendar days after opening
of the proposals. Unless otherwise indicated, a single award will not be made for less than
all the bid items in an individual bidding schedule. In the event there is more than one
bidding schedule, the City may award schedules individually or in combination. The City
reserves the right to reject any or all bids, to waive any informality in a bid, and to make
awards in the interests of the City.
The requirements imposed by said law and regulations do not prevent a minimal use of
foreign cement or steel materials if the cost of such materials used does not exceed one-
tenth of 1 percent (0.1%) of the total Contract cost or $2,500, whichever is greater. The
Contractor shall furnish the Engineer acceptable documentation of the quantity and value of
any foreign cement or steel prior to incorporating such materials into the work.
EXECUTION OF CONTRACT: The bidder to whom award is made shall execute a written
Contract with the City on the form of agreement provided, shall secure all insurance and
shall furnish all certificates and bonds required by the Specifications within 10 calendar
days after receipt of the Contract from the City. No Contract shall be binding upon the City
until the City Attorney has approved the Contract execution between the City and
Contractor. Failure or refusal to enter into a Contract as herein provided or to conform to
any of the stipulated requirements in connection therewith shall be just cause for annulment
of the award and the forfeiture of the proposal guarantee. If the successful bidder refuses
or fails to execute the Contract, the City may award the Contract to the second lowest
responsible bidder. If the second lowest responsible bidder refuses or fails to execute the
Contract, the City may award the Contract to the third lowest bidder to execute the Contract;
such bidder's guarantees shall be likewise forfeited to the City.
TIME OF COMPLETION: The Contractor shall be allotted the number of working days as
specified in the Agreement to complete the work to the satisfaction of the City.
C.8.f
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01247.0006/750132.1
PROPOSAL
FOR
STREET SWEEPING SERVICES
Bids due no later than 11:00 AM on Tuesday, December 14, 2021, at the office of
Public Works.
TO: CITY OF GRAND TERRACE, acting by and through its Governing Body, herein
called the "CITY".
Pursuant to and in compliance with your Notice to Contractors calling for Bids and other
documents relating thereto, the undersigned bidder, having familiarized himself with the
terms of the Contract, the local conditions affecting the performance of the Contract,
and the cost of the work at the place where the work is to be done, and with the
drawings and specifications and other Contract Documents, hereby proposed and agrees
to perform within the time stipulated, the Contract, including all of its component parts,
and everything required to be performed, and to provide and furnish any and all applicable
taxes, utility and transportation services necessary to perform the Contract and
complete in a workmanlike manner all of the work required in connection with the project
known as: “STREET SWEEPING SERVICES”.
All in strict conformity with the specifications and other Contract Documents, including
Addenda No. , and , on
file at the OFFICE OF THE CITY CLERK, 22795 BARTON ROAD, GRAND TERRACE,
CALIFORNIA, 92313, for the sum of:
(SEE BID SCHEDULE FOR COST BREAKDOWN OF ITEMS)
COMPANY NAME
TITLE
CITY ZIP CODE
TELEPHONE ( )
CONTRACTOR'S LICENSE NO.
DIR REGISTRATION NO.
C.8.f
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01247.0006/750132.1
DATE BIDDER’S NAME, ADDRESS & PHONE
STATE CONTRACTOR’S LICENSE NO.
CITY BUSINESS LICENSE NO.
(if available)
CORPORATE SEAL
Corporation incorporated under
the State of
TELEPHONE:
(Area Code)
BY:
Signature
Print or type name
TITLE:
Names and addresses of all members of co-partnership or names and titles of all
officers of the corporation:
C.8.f
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01247.0006/750132.1
BID SCHEDULE
FOR
STREET SWEEPING SERVICES
BIDDER:
(Company Name)
The undersigned proposes to supply and deliver the materials and services specified below in full
accordance with the Contract Documents supplied by the City of Grand Terrace.
All prices are to include: delivery, personnel, the cost of fuel, the cost of labor and maintenance, and
all other charges related to the street sweeping services provided. Prices are to reflect any
additional labor and equipment that may be needed during the high-volume sweeping season in
the Spring and in the Fall. Prices are to remain the same for the entire contract period. No travel
time of equipment will be allowed.
COMPANY NAME
CONTRACTOR LICENSE NUMBER FEDERAL TAX ID NUMBER YEARS IN BUSINESS
BILLING ADDRESS CITY STATE ZIP CODE
TELEPHONE FAX EMAIL ADDRESS
CONTACT PERSON TITLE
PRIMARY SWEEP VEHICLE INFORMATION
YEAR MAKE MODEL
LICENSE VEHICLE IDENTIFICATION NUMBER
COMPLIANCE WITH CA EMMISSION STANDARDS
□ COMPLIANT □ NON-COMPLIANT □ EXEMPT
SECONDARY SWEEP VEHICLE INFORMATION
YEAR MAKE MODEL
C.8.f
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01247.0006/750132.1
LICENSE VEHICLE IDENTIFICATION NUMBER
COMPLIANCE WITH CA EMISSION STANDARDS
□ COMPLIANT □ NON-COMPLIANT □ EXEMPT
BASE BID
STREET SWEEPING
SERVICES - Residential
Daily Rate: Thursdays
between 6:00 am –
3:00pm – 2 zonesper
Thursday
Estimated
Month l y
Curb
Mileage
YEAR 1
3/1/2022-
2/28/2023
YEAR 2
3/1/2023-
2/29/2024
YEAR 3
3/1/2024-
2/28/2025
100
Business District Daily
Rate: Wednesdays to
Thursdays between
9:00pm – 6:00am
(see map)
TOTAL BASE BID AMOUNT $ _
STREET SWEEPING
SERVICES
Hourly Rate: Sunday
through Saturday (On-Call
and Special Events as
needed)
YEAR 1
3/1/2022-
2/28/2023
YEAR 2
3/1/2023-
2/29/2024
YEAR 3
3/1/2024-
2/28/2025
C.8.f
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01247.0006/750132.1
ALTERNATIVE BID
OPTION 2 – RESIDENTIAL EVEN/ODD SWEEPING FOR ALTERNATE SIDE PARKING
STREET SWEEPING
SERVICES – Residential
ODD/EVEN Daily Rate:
Thursdays between 6:00
am – 3:00pm / Business
District Daily Rate:
Wednesdays to Thursdays
between 9:00pm –
6:00am
(see map)
Estimated
Mon t h l y
Curb
M ileage
YEAR 1
3/1/2022-
2/28/2023
YEAR 2
3/1/2023-
2/29/2024
YEAR 3
3/1/2024-
2/28/2025
100
TOTAL ALTERNATE BID AMOUNT $ _
BIDDER’S NAME DATE
BIDDER’S SIGNATURE
BASIS OF AWARD:
THE CITY WILL MAKE AN AWARD TO THE LOWEST, RESPONSIVE/RESPONSIBLE BIDDER.
THE LOWEST, RESPONSIVE BIDDER WILL BE DETERMINED BY THE TOTAL B A S E BID.
C.8.f
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01247.0006/750132.1
ADDENDA
ACKNOWLEDGMENT
The undersigned acknowledges receipt of the following ADDENDA and the cost if any,
or such revisions have been included in the TOTAL BID of the Bidding Schedule (s).
ADDENDUM NO. , DATED
ADDENDUM NO. , DATED
ADDENDUM NO. , DATED
ADDENDUM NO. , DATED
Name of Bidder
Address
State License No. Telephone No.
By:
Signature
Title
Date the day of ,
C.8.f
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01247.0006/750132.1
BIDDER'S INFORMATION
BIDDER certifies that the following information is true and correct:
Bidder's Name
Business Address
Telephone
State Contractor's License No.
Original Date Issued Expiration Date
DIR Registration No.
The following are the names, titles, addresses, and telephone numbers of all
individuals, firm members, partners, joint ventures, and/or corporate officers having a
principal interest in this proposal:
The dates of any voluntary or involuntary bankruptcy judgments against any principal
having an interest in this proposal, or any firm, corporation, partnership or joint venture
of which any principal having an interest in this proposal was an owner, corporate
officer, partner, or joint venture are as follows:
All current and prior DBA's, alias, and/or fictitious business names for any principal
having an interest in this proposal are as follows:
C.8.f
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01247.0006/750132.1
IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names,
title, hands, and seals of all aforenamed principals this day of , 20 .
BIDDER
Subscribed and sworn to this day of , 20 .
NOTARY PUBLIC
C.8.f
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DESIGNATION OF
SUBCONTRACTORS
BIDDER proposes to subcontract certain portions of the work, and to procure materials
and equipment from suppliers and Bidders as follows:
NAME, ADDRESS, TELEPHONE NUMBER, LICENSE NO.,
AND DIR REG NO. OF SUBCONTRACTORS ITEMS OF WORK
Prior to award of contract, Contractor shall submit a list of suppliers and Bidders in
writing to the City Engineer.
C.8.f
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REFERENCES
The Contractor shall list in the spaces provided below, not less than three comparable
contracts which have been completed within the past two years.
Contract
Year(s)
Type of Work Performed
Annual Contract
Amount
Client/Agency
Name
Contact Name/Title
Phone Number
01247.0006/750132.1
C.8.f
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01247.0006/750132.1
NON-COLLUSION
AFFIDAVIT
STATE OF CALIFORNIA )
COUNTY OF )
(NAME),
affiant being first duly sworn, deposes and says:
that he or she is the of
(sole owner, partner, other proper title)
, the party making the foregoing bid and
(Contracting Firm Name)
that the Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the Bid is genuine and not collusive or
sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in
a false or sham Bid, and has not directly or indirectly colluded, conspired, connived, or agreed
with any Bidder or anyone else to put in a sham Bid, or that anyone shall refrain from bidding;
that the Bidder has not in any manner, directly or indirectly sought by agreement,
communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder,
or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to
secure any advantage against the public body awarding the Contract of anyone interested in the
proposed Contract; that all statements contained in the Bid are true; and, further, that the Bidder
has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the
contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any
fee to any corporation, partnership, company associations, organization, bid depository, or to
any member or agent thereof to effectuate a collusive or sham Bid. (Public Contract Code
Section 7106)
Bidder's Name:
Bidder's Address:
Telephone No.:
(Signature of Bidder) (Title)
All signatures must be notarized and securely attached to this form.
C.8.f
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01247.0006/750132.1
FORM OF BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned,
, as Principal, and
as Surety, are hereby and firmly bound unto as
Owner in the penal sum of for the payment of
which, will and truly to be made, we hereby jointly and severally bind ourselves, our heirs,
executors, administrator, successors, and assigns.
Signed this day of
,2022. The condition of the above obligation is such that whereas the Principal has
submitted to certain Bid, attached hereto and hereby
made a part hereof to enter into a Contract in writing for the STREET SWEEPING SERVICES.
NOW, THEREFORE,
a. If said Bid shall be rejected, or in the alternate,
b. If said Bid shall be accepted and the Principal shall execute and deliver a Contract
in the Form of Contract attached hereto (properly completed in accordance with said
Bid) and shall furnish a bond for his faithful performance of said Contract, and shall in
all other respects perform the agreement created by said Bid, then this obligation
shall be void, otherwise, the same shall remain in force and effect; it is expressly
understood and agreed that the liability of the Surety for any and all claims
hereunder shall, in no event, exceed the penal amount of this obligation as herein
stated.
The Surety, for value received, hereby stipulates and agrees that the obligation of said Surety
and its bond shall be in no way impaired or affected by any extension of the time within which the
Owner may accept such Bid; and said Surety does hereby waive notice of any such extension.
C.8.f
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01247.0006/750132.1
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and
seals, and such of them as are corporations have caused their corporate seals to be hereto
affixed and these presents to be signed by their proper officers, the day and year first mentioned.
PRINCIPAL:
BY:
SEAL
C.8.f
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01247.0006/750132.1
CONTRACT AGREEMENT
THIS CONTRACTORS AGREEMENT (“Agreement”) is made and entered into this day of
2022, (“Effective Date”) by and between the CITY OF GRAND TERRACE (“City”),
a public entity, and ., ("Contractor"), a California
Corporation.
1. Scope of Services. Contractor shall perform all the services as described as follows:
a) For and in consideration of the payments and agreements hereinafter mentioned to
be made and performed by said City, said Contractor agrees with said City to perform
and complete in a workmanlike manner all work required under the Bidding Schedule of
the City’s Specification, in accordance with the Specifications and Drawings therefor,
to furnish at his own expense all labor, materials, equipment, tools and services necessary
therefor, except those materials, equipment, tools and services as may be stipulated
in said specification to be furnished by said City and to do everything required by this
Agreement and the said Specifications and Drawings.
b) The Notice Inviting Informal Bids, Instructions to Bidders, Proposal, Information required
of Bidder, Specification, Drawings, Exhibits and all addenda issued by the City with
respect to the foregoing prior to the opening of bids, are hereby incorporated in and
made a part of this Agreement.
c) In entering into a Public Works Contract for a subcontract to supply goods, services or
materials pursuant to a Public Works Contract, the Contractor or subcontractor offers and
agrees to assign to the City all rights, title, and interest in and to all causes of action it
may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright
Act (Chapter 2 commencing with Section 16700) of Part 2 of Division 7 of the Business
and Professions Code, arising from purchases of goods, services, or materials pursuant
to the Public Works Contract or the subcontract. This assignment shall be made and
become effective at the time the City tenders final payment to the Contractor without
further acknowledgment by the parties.
2. Term. This Agreement shall be effective on the date first written above and the Agreement
shall remain in effect for thirty (30) c a l e n d a r days or when the work is complete, whichever
is sooner, unless terminated as provided herein.
3. Compensation/Payment. Contractor shall perform the Services under this Agreement for
the total sum not to exceed _. Payment shall be made in
accordance with City's usual accounting procedures upon receipt and approval of an itemized
invoice setting forth the services performed. The invoices shall be delivered to City at the
address set forth in Section 4, hereof.
4. Notices. Any notices required to be given hereunder shall be in writing and shall be
personally served or given by mail. Any notice given by mail shall be deemed given when
deposited in the United States Mail, certified and postage prepaid, addressed to the party to
be served as follows:
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01247.0006/750132.1
To City Contractor
City of Grand Terrace
22795 Barton Rd. Bldg. B
Grand Terrace, CA 92313
5. Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the
general prevailing wage rates of per diem wages and overtime and holiday wages determined by
the Director of the Department of Industrial Relations under Section 1720 et seq. of the California
Labor Code and implemented the City Council of the City of Grand Terrace. The Director’s
determination is on file and open to inspection in the office of the City Clerk and is referred to
and made a part hereof; the wage rates therein ascertained, determined, and specified are
referred to and made a part hereof as though fully set forth herein.
6. Contract Administration. A designee of the City will be appointed to administer this
Agreement on behalf of City and shall be referred to herein as Contract Administrator.
7. Standard of Performance. While performing the Services, Contractor shall exercise the
reasonable care and skill customarily exercised by reputable members of Contractors in the
Metropolitan Southern California Area and shall use reasonable diligence and best judgment
while exercising its skill and expertise.
8. Personnel. Contractor shall furnish all personnel necessary to perform the Services and shall
be responsible for their performance and compensation. Contractor recognizes that the
qualifications and experience of the personnel to be used are vital to Contractor and timely
completion of the Services.
9. Assignment and Subcontracting. Neither party shall transfer any right, interest, or
obligation in or under this Agreement to any other entity without prior written consent of the
other party. In any event, no assignment shall be made unless the assignee expressly assumes
the obligations of assignor under this Agreement, in writing satisfactory to the parties. Contractor
shall not subcontract any portion of the work required by this Agreement without prior written
approval by the responsible City’s Contract Administrator. Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement, including without
limitation, the insurance obligations set forth in Section 13. Contractor acknowledges that any
transfer of rights may require City Manager and/or City Council approval.
10. Independent Contractor. In the performance of this Agreement, Contractor and his
employees, subcontractors, and agents, shall act in an independent capacity as independent
contractors, and not as officers or employees of the City or the City of Grand Terrace. Contractor
acknowledges and agrees that the City has no obligation to pay or withhold state or federal
taxes or to provide workers’ compensation or unemployment insurance to Contractor to
Contractors employees, subcontractors, and agents. Contractor as an independent contractor
shall be responsible for any and all taxes that apply to Contractor as an employer.
11. PERS Eligibility Indemnity. In the event that Contractor or any employee, agent, or
subcontractor of Contractor providing services under this Agreement claims or is determined by
a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”)
to be eligible for enrollment in PERS as an employee of the City, Contractor shall
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indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Contractor or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and/or employee contributions for
PERS benefits.
12 Indemnifications.
12.1 Indemnity. Except as to the sole negligence or willful misconduct of the City,
Contractor shall defend, indemnify and hold the City, and its officers, employees and
agents, harmless from any and all loss, damage, claim for damage, liability, expense or
cost, including attorneys’ fees, which arises out of or is in any way connected with the
performance of work under this Agreement by Contractor or any of the Contractor's
employees, agents or subcontractors and from all claims by Contractor's employees,
subcontractors and agents for compensation for services rendered to in the performance
of this Agreement, notwithstanding that the City may have benefitted from their services.
This indemnification provision shall apply to any acts or omissions, willful misconduct or
negligent conduct, whether active or passive, on the part of Contractor or of Contractor's
employees, subcontractors or agents.
12.2 Attorney’s Fees. The parties expressly agree that any payment, attorneys’ fees,
costs or expense that the City incurs or makes to or on behalf of an injured employee
under the City’s self-administered workers' compensation is included as a loss, expense
or cost for the purposes of this Section, and that this Section shall survive the expiration
or early termination of the Agreement.
13. Insurance.
13.1 General Provisions. Prior to the City’s execution of this Agreement, Contractor
shall provide satisfactory evidence of, and shall thereafter maintain during the term of
this Agreement, such insurance policies and coverages in the types, limits, forms and
ratings required herein. The rating and required insurance policies and coverage’s may be
modified in writing by the City’s Risk Manager or City Attorney, or a designee, unless
such modification is prohibited by law.
13.1.1 Limitations. These minimum amounts of coverage shall not constitute any
limitation or cap on Contractor’s indemnification obligations under Section 12 hereof.
13.1.2 Ratings. Any insurance policy or coverage provided by Contractor as
required by this Agreement shall be deemed inadequate and a material breach of this
Agreement, unless such policy or coverage is issued by insurance companies
authorized to transact insurance business in the State of California with a policy
holder’s rating of A- or higher and a Financial Class of VII or higher.
13.1.3 Cancellation. The policies shall not be canceled unless thirty (30) days prior
written notification of intended cancellation has been given to City by certified or
registered mail, postage prepaid.
13.1.4 Adequacy. The C i t y, its officers, employees and agents make no
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representation that the types or limits of insurance specified to be carried by
Contractor pursuant to this Agreement are adequate to protect. If Contractor believes
that any required insurance coverage is inadequate, Contractor will obtain such
additional insurance coverage as deems adequate, at Contractor's sole expense.
13.2 Workers’ Compensation Insurance: By executing this Agreement, certifies that
Contractor is aware of and will comply with Section 3700 of the Labor Code of the State
of California requiring every employer to be insured against liability for workers’
compensation, or to undertake self-insurance before commencing any of the work.
Contractor shall carry the insurance or provide for self-insurance required by California
law to protect said Contractor from claims under the Workers’ Compensation Act. Prior
to City's execution of this Agreement, Contractor shall file with City either (1) a certificate
of insurance showing that such insurance is in effect, or that Contractor is self- insured
for such coverage, or (2) a certified statement that Contractor has no employees, and
acknowledging that if Contractor does employ any person, the necessary certificate of
insurance will immediately be filed with City. Any certificate filed with City shall provide
that City will be given ten (10) days prior written notice before modification or cancellation
thereof.
13.3 Commercial General Liability and Automobile Insurance. Prior to City's
execution of this Agreement, Contractor shall obtain, and shall thereafter maintain during
the term of this Agreement, commercial general liability insurance and automobile liability
insurance as required to insure against damages for personal injury, including
accidental death, as well as from claims for property damage, which may arise from or
which may concern operations by anyone directly or indirectly employed by, connected
with, or acting for or on behalf of Contractor. The City and the City, and its officers,
employees and agents, shall be named as additional insureds under the Contractor’s
insurance policies.
13.3.1 Contractor’s commercial general liability insurance policy shall cover both
bodily injury (including death) and property damage (including, but not limited to,
premises operations liability, products-completed operations liability, independent ’s
liability, personal injury liability, and contractual liability) in an amount not less than
$1,000,000 per occurrence and a general aggregate limit in the amount of not less
than $2,000,000.
13.3.2 Contractors automobile liability policy shall cover both bodily injury and
property damage in an amount not less than $500,000 per occurrence and an
aggregate limit of not less than $1,000,000. All of Contractor’s automobile and/or
commercial general liability insurance policies shall cover all vehicles used in
connection with Contractor’s performance of this Agreement, which vehicles shall
include, but are not limited to, owned vehicles, leased vehicles, Contractor’s
employee vehicles, non-owned vehicles and hired vehicles.
13.3.3 Prior to City's execution of this Agreement, copies of insurance policies or
original certificates and additional insured endorsements evidencing the coverage
required by this Agreement, for both commercial general and automobile liability
insurance, shall be filed with City and shall include the City and its officers, employees
and agents, as additional insured’s. Said policies shall be in the usual form of
commercial general and automobile liability insurance policies, but shall include the
following provisions:
It is agreed that the City of Grand Terrace and its officers, employees, and agents,
01247.0006/750132.1
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01247.0006/750132.1
are added as additional insures under this policy, solely for work done by and
on behalf of the named insured for the City of Grand Terrace.
13.4 Subcontractors’ Insurance. Contractor shall require all of its subcontractors to
carry insurance, in an amount sufficient to cover the risk of injury, damage or loss that
may be caused by the subcontractors’ scope of work and activities provided in
furtherance of this Agreement, including, but without limitation, the following coverage’s:
Workers Compensation, Commercial General Liability, Errors and Omissions, and
Automobile liability. Upon City’s request, Contractor shall provide City with satisfactory
evidence that Subcontractors have obtained insurance policies and coverages required
by this section.
14. Business Tax. Contractor understands that the Services performed under this Agreement
constitutes doing business in the City of Grand Terrace, and Contractor agrees that Contractor
will register for and pay a business tax pursuant to Chapter 5.04 of the Grand Terrace Municipal
Code and keep such tax certificate current during the term of this Agreement.
15. Time of Essence. Time is of the essence for each and every provision of this Agreement.
16. City's Right to Employ Other. City reserves the right to employ other in connection with
the Services.
17. Solicitation. Contractor warrants that they have not employed or retained any person or
City to solicit or secure this Agreement, nor has it entered into any agreement or understanding
for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement.
For breach of this warranty, City shall have the right to terminate this Agreement without
liability and pay only for the value of work has performed, or, in its sole discretion, to deduct
from the Agreement price or otherwise recover from Contractor the full amount of such
commission, percentage, brokerage or commission fee. The remedies specified in this section
shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement.
18. General Compliance with Laws. Contractor shall keep fully informed of federal, state and
local laws and ordinances and regulations which in any manner affect those employed by
Professional, or in any way affect the performance of services by Contractor pursuant to this
Agreement. Contractor shall at all times observe and comply with all such laws, ordinances and
regulations, and shall be solely responsible for any failure to comply with all applicable laws,
ordinances and regulations.
19. Amendments. This Agreement may be modified or amended only by a written Agreement
and/or change order executed by the Contractor and the City.
20. Termination. City, by notifying Contractor in writing, shall have the right to terminate any or
all of professional’s services and work covered by this Agreement at any time, with or without
cause. In the event of such termination, Contractor may submit s final written statement of the
amount of Contractor's services as of the date of such termination based upon the ratio that
the work completed bears to the total work required to make the report complete, subject to
the City’s rights under Sections 16 and 21 hereof. In ascertaining the work rendered through
the termination date, City shall consider completed work, work in progress and complete
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01247.0006/750132.1
and incomplete reports and other documents only after delivered to City.
20.1 Other than as stated below, City shall give Contractor thirty (30) days prior written
notice prior to termination.
20.2 City may terminate this Agreement upon fifteen (15) days written notice to
Contractor, in the event:
20.2.1 Contractor substantially fails to perform or materially breaches the Agreement;
or
20.2.2 City decides to abandon or postpone the Services.
21. Offsets. Contractor acknowledges and agrees that with respect to any business tax or
penalties thereon, utility charges, invoiced fee or other debt which Contractor owes or may owe
to the City, City reserves the right to withhold and offset said amounts from payments or refunds
or reimbursements owed by City to Contractor. Notice of such withholding and offset shall
promptly be given to by City in writing. In the event of a dispute as to the amount owed or
whether such amount is owed to the City, City will hold such disputed amount until either the
appropriate appeal process has been completed or until the dispute has been resolved.
22. Successors and Assigns. This Agreement shall be binding upon City and its successors
and assigns, and upon Contractor and its permitted successors and assigns, and shall not
be assigned by, Contractor either in whole or in part, except as otherwise provided in paragraph
9 of this Agreement.
23. Governing Law, Venue, Dispute Resolution and Attorneys' Fees. This Agreement shall
be governed by and construed in accordance with laws of the State of California. Prior to
commencing suit in a court of competent jurisdiction, any controversy, dispute or claim arising
out of the Agreement shall first be submitted to an alternative dispute resolution process as set
forth in Section 24 herein. Any action at law or in equity brought by either of the parties hereto
for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a
court of competent jurisdiction in the County of San Bernardino, State of California, and the
parties hereby waive all provisions of law providing for a change of venue in such proceedings to
any other county. In the event either party hereto shall bring suit to enforce any term of this
Agreement or to recover any damages for and on account of the breach of any term or condition
of this Agreement, it is mutually agreed that the prevailing party in such action shall recover all
costs thereof, including reasonable attorneys' fees, to be set by the court in such action.
24. Alternative Dispute Resolution. In the event of any controversy, dispute or claim arising
out of or relating to this Agreement, the parties hereto shall consult and negotiate with each other
and, recognizing their mutual interest, attempt to reach a solution satisfactory to both
parties. If they do not reach settlement within a period of 60 days, the matter shall be submitted
to an alternative dispute resolution process, either nonbinding arbitration or mediation,
(“Process”) by written notice from either party to the other. The parties shall meet
and confer in good faith and select a Process and an arbitrator or a mediator that is agreeable
to both sides. The selected Process shall be completed no later than 120 days (“Process
Period”) after tender of the aforementioned written notice, unless the Parties mutually agree to
an extension of the Process Period. If the matter is not successfully resolved by the selected
Process, within the Process Period, the parties are free to commence litigation in a court of
competent jurisdiction as defined in Section 23 herein. Any litigation commenced without both
parties’ consent prior to the end of the Process Period, shall be subject to a stay until the end of
the Process Period. The Parties
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01247.0006/750132.1
further agree to equally bear the cost of the Process.
25. Nondiscrimination. During Contractor’s performance of this Agreement, Contractor shall
not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age,
physical disability, mental disability, medical condition, including the medical condition of
Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status,
sex, or sexual orientation, in the selection and retention of employees and subcontractors and
the procurement of materials and equipment, except as provided in Section 12940 of the
California Government Code. Further, Contractor agrees to conform to the requirements of the
Americans with Disabilities Act in the performance of this Agreement.
26. Severability. Each provision, term, condition, covenant and/or restriction, in whole and in
part, of this Agreement shall be considered severable. In the event any provision, term, condition,
covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid,
unconstitutional, or void for any reason, such provision or part thereof shall be severed from this
Agreement and shall not affect any other provision, term, condition, covenant and/or restriction
of this Agreement, and the remainder of the Agreement shall continue in full force and effect.
27. Authority: The individuals executing this Agreement and the instruments referenced herein
on behalf of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions hereof and thereof.
28. Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement
of the terms of the agreement between the parties pertaining to the subject matter of this
Agreement and supersedes all prior and contemporaneous understandings or agreements of
the parties. Neither party has been induced to enter into this Agreement by, nor is neither
party relying on, any representation or warranty outside those expressly set forth in this
Agreement.
29. Interpretation. City and Contractor acknowledge and agree that this Agreement is the
product of mutual arms-length negotiations and accordingly, the rule of construction, which
provides that the ambiguities in a document shall be construed against the drafter of that
document, shall have no application to the interpretation and enforcement of this Agreement.
29.1 Titles and captions are for convenience of reference only and do not define,
describe, or limit the scope or the intent of the Agreement or any of its terms. References
to section numbers are to sections in the Agreement unless expressly stated otherwise.
29.2 This Agreement shall be governed by and construed in accordance with the laws
of the State of California in effect at the time of the execution of this Agreement.
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01247.0006/750132.1
IN WITNESS WHEREOF City and Contractor have caused this Agreement to be duly
executed the day and year first above written.
THE CITY OF GRAND TERRACE,
A public body
By:
Michael Milhiser
City Manager
Attest:
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
Adrian Guerra
City Attorney
CONTRACTOR
By: _
[Printed Name]
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01247.0006/750132.1
FAITHFUL
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS, that we
a
hereinafter called "Principal" and
of , State of California, hereinafter called the “Surety”, are held and
firmly bound unto
of
hereinafter called "City" in the penal sum
of Dollars ($ ) in lawful money of these
ourselves, our heirs, executors, administrators, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a
certain Contract with the City, dated the day of
2022 a copy of which is hereunto attached and made a part hereof for the construction of:
STREET SWEEPING SERVICES
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the
undertakings, covenants, terms, conditions, and agreements of said by Contract during the
original term thereof, and any extensions thereof which may be granted by the City, with or
without notice to the Surety, and if he shall satisfy all claims and demands incurred under such
Contract, and shall fully indemnify and save harmless the City from all costs and damages
which it may suffer by reason of failure to do so, and shall reimburse and repay the City all
outlay and expense which the City may incur in making good any default, then this obligation
shall be void; otherwise, to remain in full force and effect.
PROVIDED FURTHER that the said Surety, for value received hereby stipulates and agrees
that no change, extension of time, alteration, or addition to the terms of the Contract or to the
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01247.0006/750132.1
work to be performed thereunder or the Specifications accompanying the same shall in anyway
affect its obligation on this bond, and it does hereby waive notice of any such change, extension
of time,
alteration or addition to the terms of the Contract or to the work or to the Specifications.
PROVIDED FURTHER, that no final settlement between the City and the Contractor shall
abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed in
Counterparts, each one of which shall be deemed an original, this the day of
2022.
ATTEST:
PRINCIPAL SEC.
PRINCIPAL
SEAL BY
ADDRESS
AS TO PRINCIPAL
ADDRESS
SURETY
ATTEST:
ATTORNEY IN FACT
SURETY SEC. ADDRESS
SEAL
WITNESS AS TO SURETY
ADDRESS
NOTE: Date of Bond must not be prior to date of Contract
C.8.f
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LABOR AND MATERIAL
BOND
KNOWN ALL MEN BY THESE PRESENTS, that we
hereinafter called "Principal" and
of , State of California,
hereinafter called "Surety", are held and firmly bound unto
of hereinafter called "Owner", in the penal sum
of
dollars ($ ) in lawful money of
these United States, for the payment of which sum well and truly to be made, we bind ourselves,
our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT WHEREAS, The
Principal certain contract with the Owner, dated day of
2022, a copy of which is hereto attached and made a part hereof for the
construction of:
NOW THEREFORE, if the Principal shall promptly make payment to all persons, firms,
subcontractors, and corporations furnishing materials for or performing labor in the prosecution
of the work provided for in such contract, and any authorized extension of modification thereof,
including all amounts due for materials, lubricants, oil, gasoline, repairs on machines, equipment
and tools, consumed or used in connection with the construction of such work, and all insurance
premiums of said work, and for all labor, performed in such work whether by subcontractor or
otherwise, then this obligation shall be void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that if the original contractor or his subcontractor fails to pay any of the
C.8.f
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01247.0006/750132.1
persons named in Section 3181, or amounts due under the Unemployment Insurance Code with
respect to work or labor performed under the contract, or for any amounts required to be
deducted, withheld, and paid over to the Employment Development Department from the wages
of employees of the contractor and his subcontractors pursuant to Section 13020 of the
Unemployment Insurance Code, with respect to such work and labor that the surety or sureties
will pay for the same, in an amount not exceeding the sum specified in attorney's fee, to be fixed
by the court. The original contractor may require of his subcontractors a bond to indemnify the
original contractor for any loss sustained by the original contractor because of any default by his
subcontractors under this section.
PROVIDED FURTHER, that the said surety for value received hereby stipulates and agrees that
no change, extension of time, alteration or addition to the terms of the contract or to the work to
be performed thereunder or the specifications accompanying the same shall in any way effect
its obligation on this bond, and it does hereby waive notice of any such change, extension of
time, alteration or addition to the terms of the Contract or to the work or to the Specifications.
PROVIDED FURTHER, that no final settlement between the Owner and Contractor shall abridge
the right of any beneficiary hereunder, whose claim may be unsatisfied.
C.8.f
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01247.0006/750132.1
IN WITNESS WHEREOF, this instrument is executed in six (6) counterparts, each one of which
shall be deemed an original, this the day of , 2022.
ATTEST:
(Principal)
(Principal Sec.)
(SEAL) (By)
(Address)
(Witness as to Principal)
(Address)
(Surety)
ATTEST:
(Surety Sec.)
(SEAL)
(By)
(Address)
(Address)
C.8.f
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01247.0006/750132.1
WORKER'S
COMPENSATION
INSURANCE
CERTIFICATE
The Contractor shall execute the following form as required by the California Labor
Code, Section 1860 and 1861:
I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability worker's
compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before
commencing the performance of the work of this Contract.
DATE: (Contractor)
(By)
C.8.f
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01247.0006/750132.1
GENERAL PROVISIONS
SECTION 1 - DEFINITIONS AND ABBREVIATIONS
1.1 CITY
The word "City" shall mean the City of Grand Terrace named in the Contract Documents.
1.2 ENGINEER
The word "Engineer" shall mean the Director of Public Works or individual authorized by the City
to oversee the execution of this Contract, acting either directly or through properly authorized
agents, each agent acting only within the scope of authority delegated to him by the Engineer.
1.3 CONTRACTOR
The word "Contractor" shall mean the party entering into Contract with the City for performance
of the work called for in these specifications and shown on the drawings, including the Contractor's
authorized agents.
1.4 SUBCONTRACTOR
The word "Subcontractor" shall mean any person, firm, or corporation entering into agreement
with the Contractor for performance at the site of the work, of any part of the Contractor's
obligation under the Contract.
The Contractor, shall in his bid offer, set forth:
(a) The name and the location of the place of business of each subcontractor who will perform
work or labor or render service to the prime Contractor in or about the construction of the work or
improvements, or a subcontractor licensed by the State of California who, under subcontract to
the prime Contractor, specially fabricates and installs a portion of the work or improvement
according to detailed drawings contained in the plans and specifications, in an amount in excess
of one-half of 1 percent of the prime Contractor's total bid.
(b) The portion of the work which will be done by each such subcontractor under this contract
shall be listed individually. The prime Contractor shall list only one subcontractor for each such
portion as is defined by the prime Contractor in his bid.
C.8.f
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01247.0006/750132.1
1.5 CONTRACT
The word "Contract" shall mean the Contract Documents and shall include the written Agreement
entered into by the City and the Contractor for the performance of work described in the
specifications and shown on the Drawings, together with the Notice Inviting Informal Bids, the
Instruction to Bidders, the Proposal, the Information Required of Bidder, the Specifications, the
Drawings, all addenda issued by the City with respect to the foregoing prior to the opening of
bids, and all change orders issued by the City and signed by the Contractor pertaining to the
Contract after the Contract is awarded.
1.6 SPECIFICATIONS
The word "Specifications" shall mean the General Conditions of the Contract and the Special
Provisions of the Contract, together with all addenda and change orders issued with respect
thereto.
STANDARD SPECIFICATIONS. The work embraced herein shall be done in accordance with
the provisions of the Standard Specifications for Public Works Construction, 2015 Edition,
commonly known as the "Greenbook", produced by Public Works Standards, Inc. and published
by BNI Publications Inc., insofar as the same may apply, which specifications are hereinafter
referred to as the Standard Specifications, and as modified herein.
1.7 DRAWINGS
The words "Drawings" or "Contract Drawings" shall mean those drawings accompanying the
Specifications which show the location, nature, extent and form of the work together with
applicable details.
1.8 COUNCIL
The City Council of the City of Grand Terrace.
1.9 ENGINEERS ESTIMATE
The lists of estimated quantities of work to be performed as contained in the Contract Documents.
1.10 INSPECTOR
The representative of the Engineer or Director of Public Works who is assigned to inspect
conformance of the work in accordance with plans and specifications.
1.11 OVERLAY
A supplemental surface course placed on an existing pavement to improve its surface
conformation or increase its strength.
1.12 ROADBED
C.8.f
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01247.0006/750132.1
That portion of the street included between the outside lines of curbs or paving.
1.13 STANDARD PLANS
Standard Detail Drawings of the County of Riverside/San Bernardino and the State Department
of Transportation.
1.14 SURFACE COURSE
The top layer of pavement (exclusive of open graded A.C.), designed to provide structural values
and a surface resistant to traffic abrasion.
1.15 TRAVELED WAY
That portion of the roadway reserved for the movement of vehicles for the general public,
exclusive of shoulders and auxiliary lanes. Where traffic has been diverted or restricted to certain
lanes, with the approval of the City Engineer, these diversions or restricted lanes become the
traveled way.
1.16 RIGHT-OF-WAY
Includes City of Grand Terrace Public Right-of-Way and City of Grand Terrace Public Easements.
C.8.f
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01247.0006/750132.1
SECTION 2 - SPECIFICATIONS, DRAWINGS AND RELATED DATA
2.1 INTENT OF SPECIFICATIONS AND DRAWINGS
The intent of the Specifications and Drawings is that the Contractor furnish all plans, labor,
materials, equipment and services, except as may be specifically noted otherwise, which are
required or necessary to fully complete the work.
2.2 SPECIFICATIONS AND DRAWINGS COMPLEMENTARY
The Specifications and Drawings are complementary to each other.
2.3 DISCREPANCIES IN SPECIFICATIONS AND DRAWINGS
Any discrepancies, errors, or omissions found in the Specifications or Drawings shall be promptly
reported to the Engineer who will issue a correction in writing. The Contractor shall not take
advantage of any such discrepancies, errors, or omissions, but shall comply with any corrective
measures regarding the same prescribed by the Engineer.
2.4 CONFLICTS BETWEEN SPECIFICATIONS AND DRAWINGS
In case of conflict between the Specifications and the Drawings, the Specifications shall govern
over the Drawings. In cases of conflict between the General Conditions and Special Provisions
of the Specifications, the Special Provisions shall govern over the General Conditions.
SECTION 3 - ENGINEER-CONTRACTOR RELATIONS
3.1 ENGINEER'S AUTHORITY
(a) The Engineer will decide all questions which may arise as to the quality and
acceptability of materials and equipment furnished, work performed, rate of progress of the work,
interpretation of the Specifications and Drawings, and all questions as to the acceptable fulfillment
of the Contract by the Contractor.
(b) Any difference which may arise between the Contractor and any other contractors
C.8.f
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01247.0006/750132.1
also under the surveillance of the Engineer will be arbitrated by the Engineer; however, the
Engineer will not arbitrate disputes between the Contractor and his subcontractors.
3.2 ARBITRATION
Any controversy or claim arising out of or relating to this Contract which cannot be resolved by
mutual agreement shall be settled by arbitration in accordance with the rules of the American
Arbitration Association.
3.3 LEGAL ADDRESS OF CONTRACTOR
The address given in the form entitled "INFORMATION REQUIRED OF BIDDER" is hereby
designated as the place to which all notices, letters, and other communications to the Contractor
will be mailed or delivered. The mailing or delivering to said address of any notice, letter, or other
communication shall be deemed sufficient service thereof upon the Contractor. The date of such
service shall be the date of such mailing or delivery. Said address may be changed at any time
by written notice signed by the Contractor and delivered to the Engineer.
3.4 CONTRACTOR'S SUPERINTENDENCE
A qualified superintendent, acceptable to the Engineer, shall superintend the work and shall
provide competent supervision of the work until its completion. The superintendent shall have full
authority to act in behalf of the Contractor, and all directions given by the Engineer to the
superintendent shall be considered given to the Contractor. If the superintendent is not present
on a part of the work where the Engineer desires to give instructions, such instructions may be
given by the Engineer to the foreman in charge of the particular work to which the instructions
apply. Such instructions given to a foreman likewise shall be considered given to the Contractor.
Such instructions given by the Engineer to the superintendent or to a foreman, when they concern
items of substantial importance, will be confirmed in writing. All instructions within the Engineer's
authority as specified in Section 3.01. All as provided for in this Subsection of the Standard
Specifications except the Contractor shall submit a phone number or numbers where he or his
representative may be contacted 24 hours a day, 7 days a week in the event of an emergency.
3.5 PROTESTS
If the Contractor considered any work demanded of him to be outside the requirements of the
Contract, or if he considers any order, instruction, or decision of the Engineer or of any inspector
to be unfair, he shall, immediately upon receipt of such order, instruction, or decision, ask for a
written confirmation of the same, whereupon he shall proceed without delay to perform the work
C.8.f
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01247.0006/750132.1
or to conform to the order, instruction, or decision satisfactory; but, unless the Contractor finds
such order, instruction, or decision satisfactory, he shall within 10 days after receipt of same, file
a written protest with the Engineer, stating clearly and in detail his objections and the reasons
therefore. Except for such protests or objections as are made of record in the manner specified
and within the time stated herein, the Contractor hereby waives all round for protests or objections
to the orders, instructions, or decisions of the Engineer and hereby agrees that, as to all matters
not included in such protest, the orders, instructions and decisions of the Engineer and hereby
agrees that, as to all matters not included in such protest, the orders, instructions and decisions
of the Engineer will be limited to matters properly falling within the Engineer's authority as
specified in Section 3.01.
3.6 ASSIGNMENT FORBIDDEN
(a) The Contractor shall not assign, sublet, sell, transfer, or otherwise dispose of the
Contract or any portion thereof, or his right, title, or interest therein, or his obligations thereunder,
without the written consent of the Owner.
(b) If the Contractor violates the provisions of Subsection 3.10 (a), the Contract may be
terminated at the option of the Owner. In such event, the Owner shall be relieved of all liability
and obligations to the Contractor, and to his assignee or transferee, growing out of such
termination.
3.7 SUBCONTRACTS
(a) In the Owner's discretion, subcontracts may be permitted to such extent as shall be
shown to be necessary or advantageous to the Contractor in the prosecution of the work and
without injury to the Owner's interests. The re-subletting of the work by a subcontractor shall be
subject to the same limitations as an original subletting. Each subcontractor shall be properly
licensed for the type of work which he is to perform.
(b) A copy of each subcontract, if in writing (or if not in writing, then a written statement
signed by the Contractor giving the name of the Subcontractor and the terms and conditions of
each subcontract), shall be filed promptly upon the Owner's request. Each subcontract shall
contain a reference to the Agreement between the Owner and the Contractor, and the terms of
that Agreement covered thereby. Each subcontract shall provide for annulment of the same by
the Contractor upon written order of the Engineer, if, in the Owner's opinion, the Subcontractor
fails to comply with the requirements of the prime Contract insofar as the same may be applicable
to this work.
(c) The Contractor shall be responsible to the Owner for the acts and omissions of his
subcontractor and their employees to the same extent as he is responsible for the acts and
omissions of his own employees. Nothing contained in this Section shall create any contractual
relationship between any subcontractor and the Owner or relieve the Contractor of any liability or
obligation under the prime Contract.
C.8.f
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01247.0006/750132.1
3.8 SUSPENSION OF WORK
(a) The Owner may, by written notice to the Contractor, suspend the work, in whole or in
part, for such period or periods as he may deem necessary, due to unsuitable weather, delay in
delivery of Owner-furnished equipment or materials, or such other conditions as are considered
unfavorable for prosecution of the work, or failure on the part of the Contractor to carry out the
provisions of the Contract or to provide materials or workmanship meeting the requirements of
the Specifications. Suspended work shall be resumed by the Contractor within 10 days of receipt
from the Owner of written notice to proceed.
(b) The Contractor shall have no claim for damages alleged to have been suffered by
reason of any suspension of the work without termination of the Contract, and he shall receive no
additional compensation because of any such suspension.
3.9 TERMINATION OF CONTRACT BY OWNER (CONTRACTOR NOT AT FAULT)
The Owner may terminate the Contract upon 10 days written notice to the Contractor, if it is found
that reasons beyond the control of either the Owner of Contractor make it impossible or against
the Owner's interests to complete the work. In such a case, the Contractor shall have no claims
against the Owner except (1) for the value of work performed up to the date the Contract is
terminated, and (2) for the cost of materials and equipment on hand, in transit or on definite
commitment, as of the date the Contract is terminated, which would be needed in the work and
which meet the requirements of the Specifications. The value of the work performed and the cost
of the materials and equipment delivered to the site, as mentioned above, shall be determined by
the Engineer in accordance with the procedure prescribed for the making of the final estimate and
payment as described in Section 5.08.
3.10 TERMINATION OF CONTRACT BY OWNER (CONTRACTOR AT FAULT)
(a) The Owner may terminate the Contract upon 10 days written notice to the Contractor in the
event of any default by the Contractor. It shall be considered a default by the Contractor whenever
he shall (1) declare bankruptcy, become insolvent, or assign his assets for the benefit of his
creditors; (2) disregard or violate any provisions of the Contract documents or Engineer's
instructions, or fail to prosecute the work according to the approved progress schedule; or (3) fail
to provide a qualified superintendent, competent workmen, or subcontractors, or materials or
equipment meeting the requirements of the Specifications and Drawings.
(b) In the event the Contract is terminated in accordance with Subsection 3.14(a), the Owner
may take possession of the work and of all materials, tools, equipment, and property of the
Contractor, which have been provided in connection with the work, and may complete the work
by whatever method or means he may select. The cost of completing the work shall be deducted
from the Contract balance and the work completed in accordance with the Drawings and
Specifications. If such cost exceeds the balance which would have been due, the Contractor shall
pay the excess amount to the Owner. If such cost is less than the balance which could have been
due, the Contractor shall have no claim to the difference except to such extent as may be
necessary, in the opinion of the Engineer, to reimburse the Contractor or the Contractors sureties
for any expense properly incurred for materials, tools, equipment, property, and labor, devoted to
the prosecution of the work, of which the Owner shall have received the benefit. In computing
C.8.f
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such expenses, as it relates to equipment and property, the salvage value at completion of
the work shall be deducted from the depreciated value at the time the Contract was terminated,
and the difference shall be considered as an expense.
3.11 TERMINATION OF CONTRACT BY CONTRACTOR
The Contractor may terminate the Contract upon 10 days written notice to the Owner, whenever
(1) the entire work has been suspended in accordance with Section 3.12, for 60
consecutive calendar days through no fault or negligence of the Contractor, and notice to
resume work or to terminate the Contract has not been received from the Owner within this
time period; or (2) the Owner should fail to pay the Contractor any substantial sums due him
in accordance with the terms of the Contract and within the time limits prescribed. In the event
of such termination, the Contractor shall have no claim against the Owner except for those
claims specifically enumerated in Section 3.13.
3.12 FAILURE TO COMPLY
If the Contractor should refuse or neglect to comply with the provisions of the Contract or the orders
of the Owner, the Owner may have such provisions or orders carried out by others at the expense of the
Contractor.
SECTION 4 - MATERIALS AND WORKMANSHIP
4.1 SAFEGUARDING OF EQUIPMENT, MATERIALS AND WORK
The Contractor shall properly safeguard all equipment, materials, and work against loss,
damage, malicious mischief, or tampering by unauthorized persons until acceptance of the
work by the City. Locked and covered storage or continuous surveillance by a watchman shall
be provided if required to accomplish this purpose.
4.2 NEW MATERIALS AND EQUIPMENT
Unless otherwise specified, shown, or permitted by the Engineer, all materials and
equipment incorporated in the work shall be new and current manufacture. The Engineer may
request the Contractor to furnish manufacturer's certificates to this effect.
4.3 CONTRACTOR'S UTILITIES
The Contractor shall provide his own water, telephone, fuel, and all electric power required in
performance of the work under the Contract and shall pay all installation charges and
monthly bills in connection therewith.
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4.4 DEFECTIVE EQUIPMENT, MATERIALS OR WORK
(a) Inspection of the work shall not relieve the Contractor of any of his obligations under the
Contract. Even though equipment, materials or work required to be provided under the Contract
have been inspected, accepted and estimated for payment, the Contractor shall, at his own
expense, replace or repair any such equipment, materials, or work found to be defective or
otherwise not in compliance with the requirements of the Contract up to the end of the
maintenance and guarantee period.
(b) Any equipment or materials brought upon the job site by the Contractor and subsequently
rejected by the Engineer as not complying with the requirements of the Contract shall be removed
immediately by the Contractor to a satisfactory distance from the job site.
(c) If the Contractor shall fail to repair or replace unsatisfactory equipment, materials, or work,
or to remove unsatisfactory equipment or materials from the job site, within 10 calendar days after
being ordered to do so by the Engineer, the Engineer, acting on behalf of the City, may make the
ordered repairs or remove the condemned equipment or materials and the City will deduct the
cost thereof from any monies due or to become due the Contractor.
4.5 RUBBISH CONTROL
During the progress of the work, the Contractor shall keep the site of the work and other areas
used by them in a neat and clean condition, and free from any accumulation of rubbish.
4.6 DUST CONTROL
The Contractor shall at all times conduct his work so as to avoid unnecessary dust. He shall
provide adequate equipment and water as determined by the Engineer to be necessary for
accomplishment of this objective.
4.7 CHARACTER OF WORKMEN
Only skilled workmen shall be employed on work requiring special qualifications. When required
in writing by the Engineer, the Contractor or any subcontractor shall discharge any person
who is, in the opinion of the Engineer, incompetent, disorderly, or otherwise unsatisfactory, and
shall not again employ such discharged person on the work except with the consent of the
Engineer. Such discharge shall not be the basis of any claim for damages against the City or any
of his agents.
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SECTION 5 - PROGRESS AND PAYMENT
5.1 BREAKDOWN OF CONTRACT PRICE
Prior to commencement of the work, if requested by the Engineer, the Contractor shall submit a
detailed price breakdown of any or all of his bid items for the work. Such price breakdown shall
include quantities, unit prices, and any other information required, in sufficient detail, to enable it
to be used by the Engineer in preparing the monthly progress estimates. The Contractor shall
use the price breakdown form bound with Specifications if one is included.
5.2 CHANGE ORDERS
(a) The City may, as the need arises, order changes in the work through additions, deletions,
or modifications, without invalidating the Contract. Such changes will be affected through written
change orders delivered to the Contractor, describing the change required in the work, together
with any adjustment in Contract price or time of completion as hereinafter provided. No such
change shall constitute the basis of claims for damage or anticipated profits; however, the City
will make reasonable allowance for the value of any work materials or equipment furnished and
subsequently rendered useless because of such change. Any adjustment in Contract price
resulting from a change order will be considered in computing subsequent monthly payments due
the Contractor. Any work performed in accordance with a change order shall be subject to all
provisions of the original Contract, and the Contractor's sureties shall be bound thereby to the
same degree as under the original Contract.
(b) No labor cost for move in and out of minimum charges, other than the hourly rate, shall be
allowed for persons available from the force already on the job site. Only the foremen directly
supervising the job shall be included in the labor charges. Labor rates for delays will be the actual
costs. Labor rates for extra work will be taken from the rates published periodically by the
California Department of Transportation.
Equipment rental rates for delays and for extra work will be taken from the rates published
periodically by the California Department of Transportation. Move in and out or minimum charges
other than the hourly rate, shall not apply to equipment available from the force already on the job
site. Right-of-way delay factors shown on the Equipment Rental Rates do not apply. Copies of
the prevailing Equipment Rental Rates are available from the:
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
1900 ROYAL OAKS DRIVE
SACRAMENTO, CALIFORNIA 95815
(c) Any adjustment in Contract price shall be based on unit price bid on the work, where such
bid items are applicable.
(d) If the original bid prices are not applicable, the adjustment in Contract price shall be based
on a lump sum or unit price agreed upon by the City and the Contractor prior to executing the
change order.
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(e) If the original bid prices are not applicable and the City and Contractor are unable to agree
upon a lump sum or unit price prior to executing the change order, the adjustment in Contract
price shall be made on a cost-plus basis. In such an event, the following items will be included
as the direct costs:
Materials and supplies
Labor (including foremen's wages)
Workmen's Compensation Insurance
Unemployment insurance contributions paid to the State
Social Security Taxes paid to the Federal Government
Labor union health and welfare, pension, vacation-holiday, and
apprenticeship fund contributions
Reasonable value for use of equipment for actual time of use
In addition to the direct costs enumerated above, the City will pay to the Contractor for said extra
work a percentage of said direct costs to compensate for the following profit and overhead items:
Profit
General expenses
All insurance except Workmen's Compensation Insurance
Excise taxes
Property taxes
License and inspection fees
Bond premiums
All other items of expense not specifically enumerated above
Said percentage will be 15 percent of said direct costs provided the Contractor actually performs
said extra work himself. In the event said extra work is performed by a Subcontractor, the
percentage paid to the Contractor will be 20 percent of said Subcontractor's direct costs. Said
percent will include allowance for profit and overhead costs for both the Contractor and
Subcontractor. In the event said extra work is performed through more than one Subcontractor
in succession, said percentage will not exceed 25 percent.
(f) When work is being performed on a cost-plus basis, the Contractor shall submit written
reports as directed by the City, showing all items of direct cost, as defined in Subsection 5.02 (e),
which enter into the work. If required by the City, the Contractor shall furnish books, vouchers,
invoices, and other records to substantiate the direct cost items listed in said reports.
5.3 OVERTIME
Except as otherwise provided in this Section, the Contractor shall receive no additional
compensation for overtime work even though such overtime work may be required under
emergency conditions and may be ordered by the Engineer in writing. Additional compensation
will be paid the Contractor for overtime work only in the event extra work is ordered by the
Engineer and the change order specifically authorizes the use of overtime work, and then only to
such extent as overtime wages are regularly being paid by the Contractor for overtime work of a
similar nature in the same locality.
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5.4 EXTENSION OF TIME
(a) The Contractor may be entitled to an extension of Contract time (1) if the work has been
suspended by the City, in whole or in part; or (2) Where weather or other circumstances occur
which delay progress and which are clearly beyond the control of the Contractor; provided that,
in either case, the Contractor is not at fault and is not negligent under the terms of the Contract.
The extension of time allowed shall be as determined by the City.
(b) To receive consideration, a request for extension of time must be made in writing to the
City stating the reason for said request, and such request must be received by the City within 10
days following the end of the delay-causing condition.
5.5 LIQUIDATED DAMAGES
(a) The Contractor shall pay to the City the amount of two hundred and fifty dollars ($250) per
day, not as a penalty but as liquidated damages, if he fails to complete the work within the time
agreed upon. The period for which said damages shall be paid shall be the number of calendar
days from the date of termination of any extension of time approved by the City. The City may
deduct the amount of said damages from any monies due or to become due the Contractor.
(b) The said amount is fixed and agreed upon by and between the Contractor and the City
because of the impracticability and extreme difficulty fixing and ascertaining the actual damages
the City would sustain; and said amount is agreed to be the amount of damages which the City
would sustain.
(c) The Contractor will not be assessed liquidated damages for delay in completion of the
project, which such a delay was caused by the failure of the City or the Owner of a utility to provide
for removal or relocation of an existing unknown utility facility.
5.6 PROGRESS SCHEDULES
Within 10 days after award of the Contract, or at such times as may be required by the City, the
Contractor shall submit progress schedules showing the order in which he proposed to carry on
the work and the dates when the various parts will begin and be completed. Progress schedules
shall be subject to the approval of the City and if in his opinion a schedule submitted is inadequate
to secure the completion of the work in the time agreed upon, or is otherwise not in accordance
with the Specifications, he may require the Contractor to submit a new schedule which will insure
timely completion of the work.
5.7 FINAL PAYMENT TERMINATES LIABILITY OF OWNER
The acceptance by the Contractor of the final payment referred to in Subsection 5.8(c) shall be a
release of the City and its agents from all claims of and liability to the Contractor for anything
done or furnished for, or relating to, the work or for any act or neglect of the City or of any person
relating or affecting the work, except claims against the City for the remainder, if any, of the
amounts kept or retained under the provisions of Section 6.05.
C.8.f
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SECTION 6 - BONDS, INSURANCE, LEGAL RESPONSIBILITY, AND PUBLIC SAFETY
6.1 FAITHFUL PERFORMANCE BOND
Each bond which is written by an out-of-state bonding company shall contain the name, address
and telephone number of an agent located in the State of California who is authorized to act for the
bonding company.
The Contractor shall secure with a corporate surety or sureties satisfactory to the City, a bond in the
amount of 100 percent of the total Bid Amount to guarantee faithful performance of the Contract.
The amount of this Faithful Performance Bond shall be reduced to 50% of the Contract amount or
$500.00 whichever is greater and shall remain in full force and effect for one year from the date of
the Final Notice of Completion to assure and guarantee against any defective materials furnished
in the performance of the Contract.
6.2 LABOR AND MATERIAL BOND
The Contractor shall secure with a corporate surety or sureties satisfactory to the City, a bond in the
amount of 100 percent of the total Bid Amount to guarantee payment of claims of laborers and
material-men under the Contract.
6.3 ADDITIONAL SURETY
If, during the life of the Faithful Performance Bond, any of the sureties named in said bond become
insufficient in the opinion of the City, he may require the Contractor to furnish additional sufficient
sureties within 5 days of receipt of written order to do so. In the event the Contractor fails or neglects
to furnish sufficient additional sureties, when ordered, within the prescribed time period, the City
may suspend the work or terminate the Contract, and the Contractor shall have no claim for
damages.
6.4 CONTRACTOR INDEBTEDNESS
Indebtedness incurred for any cause in connection with this work must be paid by the Contractor
and the City is hereby relieved at all times from any indebtedness or claim other than payments
under terms of the Contract and the Contractor will indemnify and hold harmless the City and its
officers and employees from any loss, demand, damages, claims or actions arising from or in
connection with said indebtedness.
6.5 UNPAID CLAIMS
If, upon or before the completion of the work, or at any time prior to expiration of the period within
which claims of lien may be filed of record, any person claiming to have performed any labor or to
have furnished any materials, supplies, or services toward the performance of this Contract, or to
have agreed to do so, shall file with the City a verified statement of such claim stating in general
terms the kind of labor and materials, the value of same, and the name of the person to or for whom
the same was furnished, together with a statement that the same has not been paid; or if any person
shall bring against the City or any of its agents. Any action to enforce such claim the City will, until
the action is settled, withhold from monies due the Contractor an amount sufficient to satisfy the
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decision of the court together with costs.
6.6 INSURANCE
(a) General - The Contractor shall not commence work under this Contract until
he has obtained all the insurance required under this Section and such insurance has been
approved by the City, nor shall the Contractor allow any subcontractor to commence work on his
subcontract until the insurance required of the subcontractor has been so obtained and approved.
All insurance required under this Section shall be maintained continuously during the life of the
Contract up to the date of acceptance of the work by the City.
(b) Worker's Compensation Insurance - The Contractor shall procure and
maintain Workmen's Compensation Insurance as required by applicable State or territorial law for
all of his employees to be engaged in work at the site of the project under this Contract, and, in case
of any such work sublet the Contractor shall require the subcontractor similarly to provide
Workman's Compensation Insurance for all of the latter's employees to be engaged in such work
unless such employees are covered by the protection afforded by the Contractor's Workmen's
Compensation Insurance. In case any class of employees engaged in hazardous work on the
project under this Contract is not protected under the Worker's Compensation Statute, the
Contractor shall provide and shall cause each subcontractor to provide adequate employer's liability
insurance for the protection of such of his employees as are not otherwise protected.
(c) Contractor's Public Liability and Property Damage Insurance and Vehicle
Liability Insurance - The Contractor shall procure and maintain Contractor's Liability Insurance in
the amounts specified herein.
(d) Subcontractor's Public Liability and Property Damage Insurance and Vehicle
Liability Insurance - The Contractor shall either (1) require each of his subcontractors to procure
and to maintain Subcontractor's Public Liability and Property Damage Insurance and Vehicle
Liability Insurance of the type and in the amounts specified in the Special Provisions or, (2) insure
the activities of his subcontractors in his own policy, in like amount.
(e) Builder's Risk Insurance (Fire and Extended Coverage) –
(f) Scope of Insurance - The insurance required under Subsections (c) and (d)
hereof shall provide adequate protection for the Contractor and his subcontractor's respectively,
against damage claims which may arise from operations under this Contract, whether such
operations be by the insured or by anyone directly or indirectly employed by him. In addition, the
insurance required under subsections (c), (d) and (e) hereof shall name the City and Engineer, and
their officers, agents and employees, as "additional insured" under the policies. The insurance
coverage should contain the following provisions: "Solely as respects work done by and on behalf
of the named insured for the City of Grand Terrace, it is agreed that the City of Grand Terrace, is
added as an additional insured under this policy. It is further agreed that the other insurance
conditions of the policy are amended to conform therewith."
All liability insurance policies shall bear an endorsement or shall have attached a rider whereby it is
provided that, in the event of expiration, material alteration, or proposed cancellation of such policies
for any reason whatsoever, the City shall be notified by registered or certified mail not less than 30
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days before expiration, material alteration or cancellation is effective.
All liability insurance shall cover comprehensive general and automobile liability for both bodily injury
(including death) and property damage, including but not limited to aggregate products, aggregate
operations, aggregate protective and aggregate contractual with the following minimum limits:
Bodily injury (including death) $1,000,000 each person, $1,000,000 each occurrence
Property Damage $500,000 each occurrence, $1,000,000 aggregate
Special attention is directed to possible flood hazards, and/or nuisance water
such as irrigation and other runoff. The Contractor shall be responsible for all injuries or damages
to any portion of the work occasioned by the above causes and he shall make good such injuries or
damages at no cost to the City prior to the completion and acceptance of the work.
(g) Proof of Insurance - The Contractor shall furnish the City with certificates
showing the type, amount, class of operations covered, effective dates and date of expiration of
policies. Such certificates shall also contain substantially the following statements: "The insurance
covered by this certificate will not be cancelled or materially altered, except after 30 days written
notice has been received by the City."
6.7 NO PERSONAL LIABILITY
The Contractor shall indemnify and save harmless the City, its officers, agents, and employees,
against and from all claims and personal liability arising under or by reason of the Contract or any
performance of the work.
6.8 DIR REQUIREMENTS
Pursuant to State Senate Bill 854, the following new requirements apply to all public works projects:
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to
the requirements of Section 4104 of the Public Contract Code or engage in the performance of any
contract for public work, as defined in this chapter, unless currently registered and qualified to
perform public work pursuant to Section 1725.5. It is not a violation of this section for an
unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and
Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the
contractor is registered to perform pubic work pursuant to Section 1725.5 at the time the contract is
awarded. The website for contractor registration with the Department of Industrial Relations (DIR)
is https://efiling.dir.ca.gov/PWCR; the annual non-refundable fee, valid July 1 through June 30 (state
fiscal year), is $300.
Contractors and subcontractors must submit electronic payroll records to the DIR's Compliance
Monitoring Unit (CMU) in addition to providing wet-ink original copies to the City or its designated
labor compliance officer.
6.9 PERMITS AND LICENSES
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Unless otherwise provided in the Special Provisions, the Contractor shall obtain at his own expense
all permits and licenses required for prosecution of the work and shall pay all taxes properly
assessed against his equipment or property used in connection with the work.
No work shall be started within the street right-of-way or on City property until the Contractor has
obtained the necessary permits. The Contractor shall obtain and pay for all permits and fees and
give all notices necessary and incident to the due and lawful prosecution of the work and to the
preservation of the public health and safety. Fees will not be collected on those permits obtained
from the City Engineer's Office.
For work on private property where shown on the plans, the City will provide rights of entry at no
cost to the Contractor. Such rights of entry do not relieve the Contractor of the need to provide at
his cost, permits and insurance required of the Contractor by other agencies and organizations.
The Contractor shall obtain and pay for all costs incurred for licenses necessitated by his operations.
Prior to starting any work, the Contractor shall be required to have a City Business License valid for
the life of the Contract; his subcontractors shall also have Business Licenses valid for the time they
are engaged in work.
6.10 SALES AND USE TAXES
The Contractor shall pay all sales and use taxes assessed by Federal, State or local authorities on
materials furnished by the Contractor in performance of the work.
6.11 PATENTS AND COPYRIGHTS
The Contractor shall indemnify and save harmless the City and its officers, agents, and employees,
against all claims or liability arising from the use of any patented or copyrighted design, device,
material, or process by the Contractor or any of his subcontractors in the performance of the work.
6.12 Reserved
6.13 PUBLIC SAFETY AND CONVENIENCE - Please refer to Special Provisions
For convenience to the Contractor to comply with the other provisions of this section, the following
telephone numbers are listed.
If the above telephone numbers are changed, the Contractor is not relieved of his responsibility of
notifying the various departments.
6.14 FEDERAL SAFETY AND HEALTH REGULATIONS
Fire Department 909-825-0221
Sheriff Department 909-824-0680
Courtesy Ambulance Service 909-884-3155
RTA 909-682-1234
Colton Unified School District 909-976-4110
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(a) Contractors and subcontractors shall comply with the provisions of the Safety and
Health Regulations for construction, promulgated by the Secretary of Labor under Section 107 of
the "Contract Work Hours and Safety Standards Act", as set forth in Title 29, C.F.R.
(b) Contractors and subcontractors shall comply with the provisions of the
Occupational Safety and Health Standards, promulgated by the Secretary of Labor under
the "Occupational Safety and Health Act of 1970," as set forth in Title 29. C.F.R.
SECTION 7 - STATE OF CALIFORNIA REQUIREMENTS
7.1 WAGES
(a) Pursuant to the provisions of the California Labor Code, not less than the general
prevailing rate of per diem wages for work of a similar character in the locality in which the said work
is performed, and not less than the general prevailing rate of per diem wages for legal holidays and
overtime work in each craft or type of workmen needed to execute the work contemplated under the
Contract, shall be paid to all workmen on and in connection with said work by the Contractor and by
any subcontractor doing or contracting to do any part of said work. The Contractor shall, as a
penalty to the City, forfeit $25.00 for each calendar day, or portion thereof, for each workman paid
less than the stipulated prevailing rates of such work or craft in which such workman is employed,
whether paid by the Contractor or by any subcontractors under him. The Contractor agrees to
comply with the provisions of Sections 1775 and 1776 of the California Labor Code. The Contractor
is also required to post the applicable prevailing wage rates at the jobsite.
Pursuant to 1773.2, the Contractor shall refer to the wage schedule on file at the City Clerk's Office
at 22795 Barton Road, Grand Terrace, California, 92313.
(b) The Contractor and the subcontractors shall comply with the Davis-Bacon Fair Labor
Standards Act (40 USC a--276a-5) and the implementation regulations issued pursuant thereto (29
CFR Section 1.5) and any amendments thereof.
(c) The issuance, as payment for wages, of any evidence of indebtedness is prohibited
unless the same is negotiable and payable on demand without discount.
(d) In accordance with the provisions of Section 3700 of the California Labor Code, the
Contractor shall secure the payment of compensation to his employees.
7.2 PAYROLL RECORDS
Contractor shall provide the City with certified copies of payroll records upon demand, and within 24
hours of such demand.
7.3 APPRENTICES ON PUBLIC WORKS
The Contractor shall comply with all applicable provisions of Sections 1775.5 of the California Labor
Code relating to employment of apprentices on public works.
C.8.f
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01247.0006/750132.1
7.4 WORKING HOURS
(a) The Contractor shall comply with Chapter 8.108 of the Grand Terrace Municipal Code (“G.T.M.C.”)
restricting work between the hours of eight p.m. and seven a.m. weekdays, including Saturday or at
any time on Sunday or a National Holiday.
(b) The Contractor shall comply with all applicable provisions of Sections 1810 to 1817,
inclusive, of the California Labor Code relating to working hours. The Contractor shall, as penalty
to the City, forfeit $25.00 for each workman employed in the execution of the Contract by the
Contractor or by any subcontractor for each calendar day during which such workman is required
or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar
week in violation of the above-mentioned Sections of the California Labor Code.
7.5 CONTRACTOR NOT RESPONSIBLE FOR DAMAGES RESULTING FROM
CERTAIN ACTS OF GOD
As provided in Sections 4150 and 4152, inclusive, of the California Government code, the Contractor
shall not be responsible for the cost of repairing or restoring damage to the work, which damage is
determined to have been proximately caused by an Act of God in excess of five percent of the
contracted amount, provided, that the work damaged is built in accordance with accepted and
applicable building standards and the attached plans and specifications. The Contractor shall obtain
insurance to indemnify the City for any damage to the work caused by an Act of God if the premium
for said insurance coverage is not called for as a separate bid item in the Bidding Schedule for the
work.
For the purpose of this Section, the term "Acts of God" shall include only the following occurrences
or conditions and effect; earthquakes in excess of a magnitude of 3.5 on the Richter Scale.
C.8.f
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01247.0006/750132.1
SPECIAL PROVISIONS
EXHIBIT A
The City of Grand Terrace seeks the services of a qualified bidder to meet the needs of the City in
the most cost-effective and efficient manner possible to provide street sweeping services in a
thorough and professional manner, and to provide labor, tools, equipment, materials and supplies
necessary to complete the work in a timely manner that will meet the City’s requirements.
A. Objectives
The primary objectives of the sweeping program are to:
1. Establish and adhere to a regular schedule of performance
2. Maintain gutter flow lines free of debris for free flow of water
3. Maintain a state of cleanliness for road safety acceptable to the City and its residents.
4. Meet all Federal, State, County and City laws and ordinances
5. Meet South Coast Air Quality Management District (AQMD) requirements
6. Meet all National Pollution Discharge Elimination System (NPDES) requirements to
remove and properly dispose of dust, silt, dirt, leaves and other organic and inorganic
materials from the City streets prior to such materials entering the City’s storm drain
system.
B. Services Requested:
1. Services shall include furnishing all labor, equipment, tools, fuel, insurance, supervision,
and materials (except water), to sweep streets in accordance with the schedule and
specifications contained in this document.
2. During the term of the contract, the Contractor shall sweep by machine all residential
public streets, commercial public streets and all the paved public alleys in the City, in
accordance with the sweeping schedule as established by the City prior to execution of
the Contract.
3. Commercial and residential streets are defined for the purposes of this contract as all
areas of public streets which are paved, and which are regularly used for the operation
of motor vehicles.
C. Description of Work
1. City of Grand Terrace (Residential)
a. The current six (6) zone schedule (MAP) will be followed
• Zones 1 & 2 are swept the first Thursday of every month
• Zones 3 & 6 are swept the second Thursday of every month
• Zones 4 & 5 are swept the third Thursday of every month
2. Grand Terrace Business District – One (1) Time Per Week
a. Both sides of Barton Road from western City limit at 21800 Barton Road to the
eastern City limit at 23200 Barton Road
b. Both sides of Mt. Vernon from Main (North) to the northern City limit
approximately 1500 feet north of Grand Terrace Road.
3. City Lots – One (1) Time Per Month
a. City Hall
b. Parks: Veterans Freedom Park, Rollins Park, and Fitness Park
c. Senior Center
4. Services shall include up to six (6) special events a year that will require sweeping
beyond the schedule of service mentioned above.
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01247.0006/750132.1
5. Residentially zoned areas shall be swept between 6:00 am and 3:00 pm on Thursdays.
Commercially zoned areas can be swept from 9:00 pm to 6:00 am. If any complaints
arise from the sweeping times other than the 6:00 am to 3:00 pm times, the Contractor
must work with the Public Works Department to resolve the issue to the City’s
satisfaction.
D. Description of Work (Residential – Alternative 2)
1. City of Grand Terrace (Residential) – Odd/Even Sweeping of Streets
a. The current six (6) zone schedule (MAP) will be amended as needed to allow
odd/even street sweeping of residential streets. This arrangement will allow
affected homeowners to park their vehicles on the opposite side of the street
(alternate side parking) on their designated street sweeping day.
2. All other items listed under “Description of Work” shall remain the same if Option 2 for
residential street sweeping is chosen by the City.
E. Special Requirements
1. The Contractor shall obtain a City of Grand Terrace business license
2. A GPS Navigation System with the ability to track the street sweeping activity and provide
a monthly report of the streets serviced
3. Street sweeping services shall not exceed 8 mph on city streets
F. Special Requirement (Optional)
1. Installation of license plate reader that can document cars in violation of street sweeping
schedule
2. Provide weekly report and footage to the City or designees directed, of cars/licenses
captured by the license plate reader in violation of street sweeping parking schedule
G. Labor, Equipment and Materials
1. The Contractor shall use and furnish at his/her own expense all labor, equipment, and
materials necessary for the satisfactory performance of the works set forth in this
contract.
2. The operators shall be competent in all aspects of street sweeper operations. This
includes knowledge of all operational aspects of the equipment used knowledge of the
California Vehicle Code, knowledge of standard safety practices, and knowledge of
notification procedures should the need arise to contact City personnel.
3. The primary equipment shall be of a recognized make and shall be kept in good and safe
repair and not greater than 10-years old for either the chassis and/or the vacuum system.
Semi-annual inspection of all equipment must be conducted with findings from those
inspections to be submitted to the City in writing.
H. Quality Control
1. Sweeping shall be done in a neat, orderly and professional manner. The street sweeper
shall leave designated areas of sweeping free of dirt, litter, debris, obstructions, smears
and visual dust in accordance with the City’s standards of cleanliness.
2. While sweeping shall normally consist of a single pass over an area, the Contractor shall
make additional passes or such extra effort as may be required to adequately clean the
street. Extra effort shall be required when sweeping equipment leaves a dirt/silt smear
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01247.0006/750132.1
in its pathway. Extra effort will be strictly enforced during and after windy conditions and
storm weather. The cost of any extra effort shall be included in the contract cost.
3. Items that cannot be swept such as: tree limbs, palm fronds, rocks, trash and debris shall
be removed from the sweeping path by the sweeping operator rather than going around
it. Larger obstructions such as impaired vertical and/or horizontal clearance by tree limbs,
construction or landscaping debris shall be immediately reported to the City when the
location cannot be swept.
4. The City Manager or his/her designee shall be the sole judge of the quality of work. In
the event that the results of a sweep are considered to be unsatisfactory, the City will
notify the Contractor of exact location and description of deficiency. The Contractor shall
re-sweep the unsatisfactory area at its own expense, and responses shall be completed
within one (1) working day.
5. The Contractor must possess back-up capabilities for instances when sweeping cannot
be completed on schedule due to mechanical failure.
I. Emergency Sweeps
1. Occasional sweeping required by Contractor to include non-hazardous spills, accident
clean-ups and unusual conditions, which would require after-hour, weekend and holiday
responses. Response to emergency sweeps shall be within two (2) hours of notification
by the City. Contractor shall provide City with name and phone number of contact person
for after-hour emergency sweeps.
J. Disposal
1. Contractor shall dispose of all refuse and debris collected from sweeping operations in
the City’s Corporate Yard. The cost for disposal is not included in the contract cost.
K. Sweeping Practices and Standards of Performance
1. Areas of Street – Areas of the street to be swept include curb lines along both sides of
the roadway or to the edge of the pavement where no curb exists, along all curbs on
raised medians, over all portions of painted median, painted left and right turn pockets,
and all intersection turn pockets and arterial intersection center areas and dead spots
are to be maintained on the same frequency as the median or intersection for which they
are associated and included in the curb mile price. Curb returns (radii) at intersections of
arterial and residential streets will be swept along their entire length and free of debris
on scheduled arterial sweeping days. Excluded from areas to be swept are those that
would cause damage to the equipment used. While Contractor is normally responsible
for the 8’ strip (sweeper width), curb to curb sweeping, an additional width of street may
need to be swept at some locations due to unforeseen circumstances and shall be
included within the curb mile price.
2. Flow of Traffic – Sweeping shall be always accomplished in the same direction as
traffic flow during sweeping
3. Warning Devices – Vehicles shall be equipped with top-mounted warning lights (rotating
or beacon) visible for 360̊ or comparable traffic safety lights when sweeping. A rear-
mounted left/right arrow stick shall be required for arterial and bike lane sweepers.
4. Sweeping Speed – Sweeping speed shall be adjusted to street and debris condition
with a maximum speed of eight miles per hour (8 MPH). City streets swept while driver
exceeds eight miles per hour (8 MPH) will be re-swept in their entirety at Contractor’s
expense. In addition, a verbal warning will be given for the first violation. A written
C.8.f
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01247.0006/750132.1
warning will be given for the second violation, and a “Failure to Perform” notice will be
issued upon the third violation.
5. Notification of Non-sweeping – Contractor shall provide City representatives on a daily
basis (when applicable) with list of all streets not swept when regular sweeping schedule
is interrupted for any reason and shall deduct said street from the sweeping bill for that
day/week. Contractor shall provide a list of streets that cannot be swept to the City by
the end of the workday. The City shall notify the Contractor by phone on non-sweeping
conditions due to inclement weather. The City’s notification will serve as a non-sweep
day and will not be paid for by the City unless an alternative sweeping schedule is
coordinated by the Contractor and is submitted to the City for approval. The daily rate
will be calculated by the total annual cost divided by the number of service days.
6. Holidays and Potential Conflicts with the Waste and Recycling Contractor –
Contractor will observe all City holidays and holidays observed by the City’s franchised
waste hauler. Approved non-sweep days will not be paid for by the City unless an
alternative sweeping schedule is coordinated by the Contractor and is submitted to the
City for approval. The daily rate will be calculated by the total annual cost divided by the
number of service days. Trash and recycling collection days will take priority over street
sweeping days and cannot be both performed on the same day. Currently, Grand
Terrace is serviced by Burrtec Waste Industries, Inc. on Monday, Tuesday, and
Wednesday (Fridays for City parks).
7. Street sweeping does not include any portion of the I-215 freeway as seen in blue on
map.
L. Water
1. The Contractor shall obtain water for sweeping operations at points designated by the
City. Necessary water shall be furnished at the expense of the City.
C.8.f
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City of Grand Terrace
Street Sweeping Schedule 2022
MAP
NLY TO Secondary School Zone—sweep after 8:30 am
BRENTWOODST.
VIVIENDA
WALNUT AV.
ETON DR.
1 VICTORIA
CARHART AV.
NAN-
McCLARRENMSTcC. BRITTON LIBRARY DINA PEACOCK WAY AND CIVIC ST. CT. CENTER
PALM AVE.
BARTON RD. F.S. HAMPTONCT.
CENTER CITY CT. COMMERCE WAY JENSEN CT. LAPAIX ST. CNT. CITY CT. LA PAIX ST. DE DESOTO ST. DE SOTO ST. RENE LN. DE SOTO ST. SOTO
ORANGEWOOD CT.
DEBERRY ST. ST. DEBERRY ST. (END AT CUL-DE- DEBERRY ST.
FULMAR DEBERRY ST. WREN ST.
M ROLLINS
WREN ST. (END AT CUL-DE-SAC)
MAVIS ST. MAVIS PARK FINCHST. (END AT CUL-DE-
SAC) CARDINALST.
CARDINAL ST. VAN BUREN ST THRUSH ST. BLUEBIRD ST.
VAN BUREN ST
Zone
PICO PARK
LARK ST.
KENTFIELD
LARK ST.
KENTFIELD
FRANKLIN
KENT-
FRANKLIN ST.
LAR
KENTFIELDST. 1. First Thursday
2. First Thursday
3. Second Thursday 4. Third Thursday
PICO ST.
PICO ST. PICO ST. 6 5. Third Thursday
TANAGER ST.
MAIN ST. SWEEP NORTHSIDE ONLY
FLAMINGO
TANAGER
RAVEN WAY
LADERA LAD- MAIN ST. SWEEP NORTHSIDE ONLY
FLAMINGO TANAGER ST. RAVEN WAY
LADERA ST.
FLAMINGO
TANAGER ST.
RAVEN WAY RAVEN WAY
ROBIN WAY ROBIN WAY
6. Second Thursday
All Streets in the city will be swept once per month based on the above schedule
from 6:00 am to 3:00 pm -
PLEASE MOVE ALL VEHICLES FROM THE STREET
TERACE AVE. EAST SIDE O
School Zone—sweep before 7 am
City Hall, Pico Park, and Rollins Park parking lots are swept on the 3rd Thursday each month. City Hall lot swept at 7:00 a.m., Rollins Park & Pico Park following.
Times at Rollins & Pico Park can change depending on school starting times.
ONLY FROM ROSEDALE TO LITTON AVE. SOUTH SIDE
LACADENA
PALM AVE. SWEEP NORTH SIDE OF PALM AVE. ONLY (5 DIGIT ADDRESSESS)
MAIN ST. SWEEP NORTHSIDE ONLY
MAIN ST. SWEEP NORTH SIDE ONLY AND END AT 21582 MAIN ST.
3
E 2
FENCH ST.
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AGENDA REPORT
MEETING DATE: January 25, 2022 Council Item
TITLE: Grant Selection for Replacement of Gasoline Powered
Senior Bus
PRESENTED BY: Shanita Tillman,
RECOMMENDATION: Staff recommends that the City Council direct staff to
proceed with the Volkswagen Mitigation Trust Fund, which
was approved by Council on January 14, 2020, and direct
staff to withdraw the City’s application for the Omnitrans
Green Commuter Grant.
BACKGROUND:
Over the past few years, the City of Grand Terrace has pursued two grants
(Volkswagen Environmental Mitigation Trust and Omnitrans/Green Commuter) to
replace the Blue Mountain Silver Liner Bus.
Currently the City operates one gasoline powered bus driven by one bus driver to
transport seniors around the City. There was interest in replacing the existing bus with
an electric powered bus, and the City pursued two separate and independent grants to
obtain an electric bus.
Both grants are available for execution and since both grants offer different benefits,
have different costs, staff is requesting direction from City Council to proceed with one
of the grants to replace the existing Senior Bus. The previous City Manager and
Assistant City Manager applied for both grants separately.
DISCUSSION:
VW Mitigation Trust Fund Electric Bus Grant
On January 14, 2020, (City Council Agenda Item H-8) the City Council was presented
an agenda item to adopt a resolution approving the submittal of a grant application for
the California Air Resources Board, Volkswagen Environmental Mitigation Trust for the
Purchase of an Electric Bus for the Senior Transportation Program. This agenda item
was approved, and the former City Manager Harold Duffey completed the application to
replace the existing shuttle bus with an electric shuttle bus. The purpose of the grant
was to mitigate excess nitrogen oxide emissions in communities and support advanced
technology vehicle and equipment use and accelerate the zero-emission transformation
of the heavy-duty fleet.
C.9
Packet Pg. 279
The maximum grant award of $160,000 would allow the City to secure one new electric
shuttle bus for the Senior Transportation Program. This grant does not provide a
charger for the bus, but the current charging stations onsite would be compatible with
the electric bus acquired, and also requires the City to scrap the existing bus. This VW
grant does not include the cost of maintenance.
Omnitrans/Green Commuter Grant and EVCS
On March 23, 2021 staff presented to City Council an agenda item to approve a two
year funding agreement between Omnitrans and the City of Grand Terrace with
Measure I funds to provide for the City’s Senior Transportation Program. In an effort to
support the Omnitrans Measure I RMP Program objectives, the City of Grand Terrace
was awarded the lease of two zero emission vehicles. The two electric vehicles will be
of service for the City Senior Transportation Program.
Green Commuter- Sub Contractor
This partnership entails the rental/lease of two GreenPower Electric Vehicles Star ADA
rear lift vehicles that hold a capacity of 14 passengers and two wheelchairs. These
vehicles would supplement the Senior Transportation Program’s existing fleet and
requires of a monthly fee of $1,900 per vehicle for a total of $45,600. The vehicles are
leased to the City for a two-year period and at the conclusion are returned to Green
Commuter. Per agreement with Omnitrans, there will be two authorized bus drivers that
will operate the electric vehicles.
EVCS Site Host
The City of Grand Terrace would enter into an agreement with EV Charging Solutions
(EVCS) to install and operate two direct current fast charging stations that will be used
to charge and/or recharge two GreenPower electric vehicle Star ADA Rear Lift vehicles.
The funding of this partnership has been established through the Funding Agreement
between the City of Grand Terrace and Omnitrans determining Measure I funds to
provide for the City’s Senior Transportation program. Per the agreement the charging
stations would be leased to the City for a 10-year period with the ability to renew for
another 10 years at the conclusion of the initial term.
The installation and operation of the two direct current fast charging stations are
proposed to be placed at:
• City of Grand Terrace - Corporate yard (22795 Barton Road)
• City of Grand Terrace Senior Center Parking Lot (22627 Grand Terrace Road)
EVCS will be responsible for the installation of the charging stations, including the
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installation of a separate electric meter as allowed by the City’s utility provider at the
properties through which electrical charge will be tracked.
Recommendation
Staff recommends that the City proceed with the Volkswagen Mitigation Trust Fund,
which was approved by Council on January 14, 2020, and withdraw the City’s
application for the Omnitrans Green Commuter Grant, because the Volkswagen
Mitigation Trust Fund would allow the City to maintain ownership of the shuttle bus while
Omnitrans Green Commuter Grant only allows the City to lease the bus for a two year
period and return at the conclusion.
Fiscal Impact
There is no fiscal impact to withdraw applications.
APPROVALS:
Shanita Tillman Completed 01/14/2022 4:02 PM
Finance Completed 01/18/2022 4:42 PM
City Attorney Completed 01/18/2022 6:10 PM
City Manager Completed 01/19/2022 1:06 PM
City Council Pending 01/25/2022 6:00 PM
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AGENDA REPORT
MEETING DATE: January 25, 2022 Council Item
TITLE: City of Grand Terrace Legislative Platform for
Assemblymember Reyes and State Senator Leyva to
Advance in California State Assembly and Senate
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: Approve City of Grand Terrace's Legislative Platform for
2022 and Authorize Staff to Forward the Platform to
Assemblymember Eloise Reyes and State Senator Connie
Leyva
2030 VISION STATEMENT:
This staff report supports Goal #4 Develop and Implement Successful Partnerships:
Working Collaboratively with Community Groups, Private and Public Sector Agencies to
Facilitate the Delivery of Services Benefitting Youth, Seniors and Our Community, Work
with Local, Regional and State Agencies to Secure Funding for Programs and Projects.
BACKGROUND:
The City Council annually reviews its legislative platform and forwards its requests to our
state representatives in the State Senate and State Assembly. The primary purpose of the
legislative platform is to advocate for resources to preserve and enhance the City’s
quality of life. Once the Council approves the legislative platform, the City Clerk will
forward the platform with cover letters to State Senator Leyva and Assemblymember Reyes’
office (Attachment I).
The City Council and City Manager's office work closely with state and federally elected
representatives, as well as with the League of California Cities (LOCC) and San
Bernardino Council of Governments (SBCOG), to influence policy decisions that preserve
local control and enhance local funding opportunities.
DISCUSSION:
The 2022-2023 Legislative Platform includes fewer requests and carryover from last
year. In preparation of the legislative platform, staff identified the following nine
categories:
Hazard Mitigation Public Safety School Construction
Recreation Internet Connectivity Transit Line Shelter
Accessibility Rails to Trails Urban Farming
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The 2022-2023 legislative items are attached (Attachment II).
Cal Cities has committed to address the top challenges California cities face on the
state and federal level which include:
• Secure funding to increase the supply and affordability of housing and reform
state housing laws to retain local authority.
• Attain investments to strengthen and sustain critical infrastructure.
• Secure increased funding and resources to prevent homelessness and assist
individuals experiencing homelessness
• Strengthen disaster preparedness, resiliency, and recovery from climate change
impacts through improved collaboration and resources.
Cal Cities 2022 Strategic Advocacy Priorities are intended to be laser focused on those
issues most critical for our cities and the residents we serve (Attachment III).
Development of Legislative Priorities/Advocacy allows City Council members to
understand the body’s legislative agenda and work closely with staff, Assemblymember
Reyes’ and Senator Leyva’s offices.
FISCAL IMPACT:
While there is no general fund impact as a result of this staff report, if our
Assemblymember or Senator are successful in moving forward the City’s Legislative
Ideas, the City could receive significant revenues.
ATTACHMENTS:
• Attachment I - Letters to Assemblymember Reyes and Senator Leyva(PDF)
• Attachment III - State Priorities 2022 (PDF)
• Attachment II - COGT 2022-2023 Legislative Priorities (PDF)
APPROVALS:
Konrad Bolowich Completed 01/19/2022 3:20 PM
City Manager Completed 01/19/2022 4:45 PM
City Council Pending 01/25/2022 6:00 PM
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City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313
www.grandterrace-ca.gov 909-824-6621
January 26, 2022
VIA EMAIL
daniel.peeden@asm.ca.gov
Assemblymember Eloise Reyes
District Office
290 North D Street, Suite 903
San Bernardino, CA 92401
Re: City of Grand Terrace 2022-2023 Legislative Priorities
Dear Assembly Majority Leader Reyes:
On January 25, 2022, during its regular City Council meeting, the Mayor and Council approved
the City’s 2022-2023 State Legislative Advocacy Program. The Legislative Advocacy Program
was developed to identify areas of importance to State representatives. This year’s Legislative
Advocacy Ideas/Platform consists of five (5) items in the following areas:
Hazard Mitigation Traffic Enforcement School Construction
Recreation Internet Connectivity Transit Line Shelters
Accessibility Rails to Trails Urban Farming
The City Council directed the City Manager to forward the Legislative Advocacy platform to
your office. Therefore, I have enclosed the City’s Legislative Agenda for 2022-2023, for your
reference and consideration.
If you have any questions or need additional information, please do not hesitate to contact our
City Manager, Konrad Bolowich at (909) 824-6621 ext. 240 and he will be happy to assist you.
Sincerely,
Debra L. Thomas, CMC
City Clerk
cc: Konrad Bolowich, City Manager
Encl: COGT 2022-2023 Legislative Priorities
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City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313
www.grandterrace-ca.gov 909-824-6621
January 26, 2022
VIA EMAIL
Edgar.castelan@sen.ca.gov
Senator Connie Leyva
464 W. 4th Street, Suite 454B
San Bernardino, CA 92401
Re: City of Grand Terrace 2022-2023 Legislative Priorities
Dear Senator Leyva:
On January 25, 2022, during its regular City Council meeting, the Mayor and Council approved
the City’s 2022-2023 State Legislative Advocacy Program. The Legislative Advocacy Program
was developed to identify areas of importance to State representatives. This year’s Legislative
Advocacy Ideas/Platform consists of five (5) items in the following areas:
Hazard Mitigation Traffic Enforcement School Construction
Recreation Internet Connectivity Transit Line Shelters
Accessibility Rails to Trails Urban Farming
The City Council directed the City Manager to forward the Legislative Advocacy platform to
your office. Therefore, I have enclosed the City’s Legislative Agenda for 2022-2023, for your
reference and consideration.
If you have any questions or need additional information, please do not hesitate to contact our
City Manager, Konrad Bolowich at (909) 824-6621 ext. 240 and he will be happy to assist you.
Sincerely,
Debra L. Thomas, CMC
City Clerk
cc: Konrad Bolowich, City Manager
Encl: COGT 2022-2023 Legislative Priorities
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League of California Cities 2022 Action Agenda
1. Secure funding to increase the supply and affordability of housing and reform state housing laws to retain local authority. Secure adequate and sustainable
funding for cities to increase construction of housing at all income levels,
particularly affordable housing and workforce housing. Reform state housing
laws to ensure cities retain local decision-making to meet the needs of their
communities.
2. Attain investments to strengthen and sustain critical infrastructure. Advocate for
policies that strengthen the conditions of local streets, highways, bridges,
public transit, and broadband to improve workforce and economic development. Secure support for the modernization and expansion of the
statewide water grid, including infrastructure, storage, and conveyance. Work
with stakeholders to provide cities with access to the tools needed to ensure
projects are delivered efficiently and cost-effectively to meet current and
future needs.
3. Secure increased funding and resources to prevent homelessness and assist individuals experiencing homelessness. Secure additional ongoing, flexible
resources to provide navigation assistance, emergency shelters, and
permanent supportive housing. Enhance city and county coordination and
strengthen partnerships with stakeholders to ensure adequate wraparound
services are available for adults and youth at risk of, or already experiencing,
homelessness in our communities, and effectively address mental health and
substance use disorders.
4. Strengthen disaster preparedness, resiliency, and recovery from climate change impacts through improved collaboration and resources. Secure
additional resources and support to mitigate the effects of climate change,
including catastrophic wildfires, drought, and sea level rise. Promote
collaboration with other city, state, and federal governments, to strengthen
disaster preparedness, resiliency, and recovery.
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2022/2023 Legislative Priorities
Category: Hazard Mitigation Program Cost Estimate: $3,700,000
Project: Support for Mt. Vernon Slope
Stabilization
Existing City Revenues: $580,000
PROJECT DESCRIPTION:
The City of Grand Terrace submitted a Notice of Interest (NOI) for a Hazard Mitigation Grant
from the California Emergency Management Agency. The City’s Local Hazard Mitigation Plan
(LHMP) was approved by the State of California OES Office. In the LHMP the City identified the
Mt. Vernon Slope as a significant hazard for the community. The Slope is not stable and the
City fears that imminent failure will result in loss of life. It is estimated that stabilization of the
Mt. Vernon Slope will cost approximately $3,700,000.
The City originally planned to pay for the project with Redevelopment Bond proceeds.
However, when RDA ended in 2012, the funds were frozen, therefore the City is unable to
address this significant hazard within the community. The City was able to set aside
approximately $600,000 in RDA bond proceeds to match a potential grant from OES. California
Emergency Management Agency (CEMA) has determined that the Mt. Vernon Slope is an
eligible project for Hazard Mitigation Grant funds. CAL-OES modified the City’s most recent
application, breaking it down into a Planning/Design Grant for Phase I and Phase 2-
construction. Staff is working with State OES to discuss future funding opportunities. The
project should also be considered a regional infrastructure program because it is used by
commuters of the cities of Colton and Grand Terrace, as well as counties of San Bernardino
and Riverside.
REQUEST: □ Letter of Support □ Amend Existing Legislation
☑ Propose Legislation □ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
The City’s Local Hazard Mitigation Plan, adopted by the City Council on July 24, 2018, and
approved by FEMA, on August 3, 2018, allows Grand Terrace to compete for grants from any
Federal disaster grant program. The Federal grant programs from FEMA are administered
through Cal OES. In addition, staff recommends, Grand Terrace, Colton and Riverside County
ask for an earmark in the 2022-23 State Budget, as constituents from those jurisdictions
continuously travel along the potentially hazardous road segment.
EXISTING LEGISLATION:
The League of California Cities 2019 strategic goals include an item to improve disaster
preparedness, recovery, and climate resiliency. If additional funding is awarded in these areas,
Grand Terrace’s Hazard Mitigation Plan should allow Grand Terrace to compete for funds.
POTENTIAL PARTNERSHIP:
The City of Grand Terrace has also solicited support from the City of Colton. The City will also
reach out to local utilities that would also be impacted if Mt. Vernon slope experienced a
failure.
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2022/2023 Legislative Priorities
Category: School Construction Program Cost Estimate: $34,000,000
Project: Support Legislation to provide
priority funding of Proposition 51
Funds (Public Schools Bond Act of
2016) to schools that are on
environmentally compromised sites,
adjacent to freeways and major
intersections.
Existing Project Revenues: $10,000,000
PROJECT DESCRIPTION:
Grand Terrace Elementary School is located next to the I-215 Interchange. The school is
adjacent to Barton Road, to the south and east of interstate 215. The Colton Joint Unified
School District would like to relocate the school to land it owns on Michigan and Main Street.
The current school site has an estimated commercial value of approximately $10,000,000. The
estimated costs to build a new school is approximately $34,000,000.
The City would like to partner with the School District, as relocating the school will generate
new property tax and sales tax on the current school site. The school site is identified in the
California Enviro Screen in a Disadvantaged Community and is in the New Market Tax Credit
Zone Area. Cap-and-trade proceeds could also be used to help facilitate the schools move.
More than 30 years ago, the school district tested and found very low levels of lead in the soil.
REQUEST: □ Propose Legislation ☑ Amend Existing Legislation
□ Letter of Support ☑ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
Over $6,000,000,000 is available in Prop 51 Funding for new construction or modernization of
schools.
EXISTING LEGISLATION:
Prop 51.
POTENTIAL PARTNERSHIP:
The School Facilities Planning Division (SFPD) is the responsible administrative arm of the Office
of School Construction. They review all sites and approve. Some of the notable reasons that
they will deny a school site are proximity to airports and freeways.
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2022/2023 Legislative Priorities
Category: Rails to Trails Program Cost Estimate: $3,000,000
Project: Urban Greening Grants Existing City Revenues:
PROJECT DESCRIPTION:
The City of Grand Terrace urge the Assembly Member and Senator representing the City of
Grant Terrace to work with California Resource Agency and introduce legislation to support
Grants for California Rails to Trails. The Santa Ana River Trail runs along the northern portion
of the City of Grand Terrace. Abandoned Railroad sections could easily be used by commuters
and recreational cyclist to Access the Santa Ana River Trail. The City would like to rejuvenate
the area and turn the abandoned rail line into safe and convenient access to the Santa Ana
Rivers Trail.
The conversion of abandoned rail, eliminates vehicle, bike and pedestrian conflicts and
increases the probability that more people will be comfortable biking and jogging. The
movement of goods and services are an important part of the California Economy, Abandon
rail lines were a part of the important infrastructure. However, automation and intermodal
transportation continuously expands and contracts, eliminating service needs in one area and
expanding in other areas. The abandon rail lines in Grand Terrace are a result of our nation’s
transportation infrastructure. Transportation companies and oversight agencies should be
accountable for transitioning rail lines from transportation infrastructure to usable community
spaces.
REQUEST: □ Propose Legislation ☑ Amend Existing Legislation
□ Letter of Support ☑ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
Urban Greening Grant
EXISTING LEGISLATION:
POTENTIAL PARTNERSHIP:
Rails to Trails Conservancy
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2022/2023 Legislative Priorities
Category: Program Cost Estimate: $175,000
Project: Neighborhood Watch and
ALPR Camera Program
Existing City Revenues:
PROJECT DESCRIPTION:
The City of Grand Terrace deployed an ALPR Camera System and a passive camera system
throughout the main corridors of the City. The system is very effective and allowed the Sheriff
to solve a significant number of crimes. However, the system does have a few gaps and the
City seeks funding to fully form a virtual net around the City, with an ability to read every
license plate entering and exiting the City limits.
In addition, the City would like to enhance its Neighborhood Watch Program by offering
resources to local neighborhood groups to show support for the program. The City would
increase the visibility of its neighborhood watch program from the purchase of new signs,
window decals and booklets.
REQUEST: □ Propose Legislation □ Amend Existing Legislation
☑ Earmark in 2020-21 State Budget □ Recommend Rule Change
POTENTIAL STATE FUNDING SOURCE(S)
Staff will send Assembly Person Reyes a detailed expenditure request for cameras, signs and
other materials needed to support and build a safe community built on efficiency and
volunteerism.
EXISTING LEGISLATION:
POTENTIAL PARTNERSHIP:
San Bernardino County Sheriff’s Department
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2022/2023 Legislative Priorities
Category: Hazard Mitigation Program Cost Estimate: $2,000,000
Project: Storm Water Infrastructure to
Recharge Ground Water
Existing City Revenues:
PROJECT DESCRIPTION:
Although nearly the entire City of Grand Terrace is in the 500-Year flood zone, which means there is a 0.2-
percent-annual-chance of flooding and the northwestern most part of the City, located in the Santa Ana River
Floodplain, is in a 100-Year flood zone. This means there is a 1-percent annual chance of flooding in this area,
yet the City identified flooding within its Hazard Mitigation Plan?
Flooding is a significant issue because In Grand Terrace water is conveyed from the Blue Mountain in the East
downstream via street flows. The natural and manmade topography, mountains to the east with residential
neighborhoods adorning long impervious streets with “12 curbs to propel rainfall and runoff to the west end
of the city. Main, Pico, Van Buren, and De Berry streets touch the edge of the Blue Mountain and lead to the
west end of the city. Properties adjacent to these Streets may be subject to damage during storm events.
Winter storms in the past have caused gutters to overflow City streets on to private property. Properties
adjacent to the storm channels have been damaged and road closures have taken place.
The actual drainage facilities that do exist in the City of Grand Terrace consist primarily of reinforced concrete
pipes (RCP) and trapezoidal channels. During significant storm events, the water flows are so great, the storm
water infiltrates and contaminates the City of Riverside’s Public Utility freshwater systems. While storm
water runoff management practices historically tried to control pollutants and limit property damage,
current regulatory decisions emphasize holistic strategies that focus on storm water as a resource, newer
low impact development and green infrastructure techniques are now capitalizing on opportunities to
capture storm water runoff and use it for local landscape and agricultural irrigation, and groundwater
recharge.
REQUEST: ☑ Earmark in 2022-23 State Budget ☑ Letter of Support for CWSRF
POTENTIAL STATE FUNDING SOURCE(S)
Proposition 1 provides $200 million in grant funding for multi-benefit projects that utilize storm water as a
resource, often while improving water quality. The State Water Board also makes loan funding available
through the Clean Water State Revolving Fund (CWSRF) loan program. The State Water Board continues to
promote projects that convert storm water and dry weather runoff to a valuable water supply through its
funding program. Eligible project types include projects that recharge groundwater aquifers with captured
storm water, reuse storm water for domestic or municipal purposes, treat storm water to remove pollutants,
support watershed processes, and beautify communities through creation of habitat and green spaces. The
City can partner with Riverside Public Utilities
EXISTING LEGISLATION:
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AGENDA REPORT
MEETING DATE: January 25, 2022 Council Item
TITLE: Consideration and Possible Action to Adopt an Urgency
Ordinance Establishing Objective Standards for
Implementation of Senate Bill No. 9 Pertaining to Urban Lot
Splits and Two-Unit Developments
PRESENTED BY: Haide Aguirre, Associate Planner
RECOMMENDATION: (1) Direct the City Attorney to read the title of the
ordinance entitled “An Urgency Ordinance Of The City
Council Of The City Of Grand Terrace Establishing
Regulations For Urban Lot Splits And Two-Unit
Developments In Accordance With Senate Bill 9”, waive
further reading, and introduce the Ordinance on a roll call
vote; and
(2) Initiate regular code amendment proceedings to
amend Title 17 (Subdivisions) and Title 18 (Zoning) of the
Grand Terrace Municipal Code to establish regulations for
urban lot splits and two-unit developments, and to revise the
City’s regulations of accessory dwelling units (Chapter
18.69).
2030 VISION STATEMENT:
This staff report supports City Council Goal #3, to “Promote Economic Development” by
updating zoning and development code in preparation for future development, and
promoting our mission, to preserve and protect our community and its exceptional
quality of life through thoughtful planning, within the constraints of fiscally responsible
government.
BACKGROUND:
Senate Bill No. 9 (SB 9) became effective on January 1, 2022. This bill requires the
approval of up to two primary dwelling units per parcel in single-family residential zones,
where previously only one primary dwelling unit would have been permitted. This is in
addition to permitting accessory dwelling units (ADUs) and junior accessory dwelling
units (JADUs), in some cases. Additionally, SB 9 requires the approval of lot splits in
single-family residential zones and allows up to two units to be built on each resulting
parcel. SB 9 allows cities to establish objective standards to govern these units and lots
splits, as long as they do not conflict with state law.
Given the January 1, 2022, implementation date of SB 9, staff recommend adopting an
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urgency ordinance in order to establish objective standards to govern SB 9 units and lot
splits as soon as possible. If adopted, an urgency ordinance would go into effect
immediately. Staff has prepared a draft urgency ordinance, discussed in more detail
below.
As a precaution, staff also recommend initiating a regular code amendment, which
would first be reviewed by the Planning Commission and would then be considered by
the City Council through the normal process with a first and second reading. Staff also
recommend that this regular code amendment include amendments to the City’s
accessory dwelling unit ordinance (Chapter 18.69 of the municipal code) to make these
regulations consistent with recent changes to state law and to clarify how these units
related to units developed under SB 9.
The draft ordinance is attached as Attachment A.
DISCUSSION:
SB 9 has two primary effects on City land use regulations. First, it requires cities to
permit up to two primary residences on each parcel in single-family residential zones, where previously only one primary residence would be allowed. When combined with
ADUs and JADUs, this means that a parcel in a single-family residential zone could have up to 4 dwelling units, if it was not created through an SB 9 lot split.
Second, SB 9 requires cities to permit owners of single-family residential lots to split their
lots in half and create two separate smaller parcels, even if the resulting lots are smaller
than the minimum lot size otherwise allowed. New lots resulting from an SB 9 lot split
may only have up to two units on them, inclusive of ADUs and JADUs.
The following general requirements also apply and are included in the ordinance:
• SB 9 only applies in single-family residential zones, which, in Grand
Terrace, includes the RH, R1-20, R1-10, and R1-7.2 zones;
• SB 9 does not apply to parcels that are located in or on certain kinds of
protected farmland; wetlands; high fire severity zones (subject to some
exceptions); hazardous waste sites; earthquake fault zones; flood hazard
areas; habitat for protected species; or land under a conservation
easement;
• SB 9 does not apply to land located in a historic district; and
• A city may deny a proposed SB 9 development project or lot split if the
building official makes a written finding based upon a preponderance of
the evidence, that the proposed project would have a specific adverse
impact (as defined) upon public health and safety or the physical
environment, and for which there is no feasible method to satisfactorily
mitigate or avoid the specific adverse impact.
The ordinance includes the following additional requirements for second units and two-
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unit developments:
• Units developed under SB 9 may be no larger than 800 square feet and
16 feet in height;
• Except as specifically stated in the ordinance, standards applicable to the
primary dwelling on the parcel apply unless they would prevent the
construction of up to two units that are 800 square feet each;
• Developments are not allowed if they would result in the demolition or
alteration of existing affordable or rental housing;
• One off-street parking space is required per SB 9 unit, with some
exceptions;
• Units developed under SB 9 cannot be used as short-term rentals (less
than 31 days);
• No setback beyond the existing setback is required for an existing
structure or for a unit constructed in the same location and to the same
dimensions as an existing structure. In all other circumstances, second
units, and both units of a two-unit development, must be set back at least
4 feet from the side and rear lot lines;
• Inspection of existing sewer lines or septic tanks (if applicable) is required
to ensure adequate capacity for all units;
• Units developed under SB 9 that are rented may only be rented to lower-
income households at an affordable rent for a minimum of 55 years; and
• Applications for SB 9 units will be reviewed administratively through the
administrative site and architectural review process.
• The ordinance also includes following specific requirements for lot splits:
• No lot resulting from an urban lot split shall be smaller than 1,200 square
feet;
• Neither resulting parcel shall be smaller than 40% of the lot area of the
original parcel proposed for subdivision;
• No more than two units are permitted on any parcel created by an SB 9 lot
split, including accessory dwelling units;
• Easements must be dedicated for the provision of public services and
facilities;
• Each resulting parcel must have access to or adjoin the public right-of-
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way;
• The parcel that will be split may only have residential uses on it and must
have at least one residence on it (no splits of vacant lots), and only
residential uses are allowed on parcels resulting from SB 9 lot splits;
• The owner of the parcel being subdivided must sign an affidavit stating
their intention to live in a residence on one of the resulting parcels for
three years beginning on the date that the lot split is approved; and
• Urban lot splits must comply with all other requirements for lot splits under
the municipal code unless they conflict with the specific requirements in
the ordinance.
Finally, as previously stated, in addition to adopting the proposed ordinance, staff
recommend initiating a regular code amendment process to adopt the same regulations
included in the urgency ordinance and to update the City’s accessory dwelling unit
regulations. If initiated, regular code amendment proceedings will begin with the
Planning Commission, which will then forward a recommendation to the City Council.
FISCAL IMPACT:
There will be no expenditure on the part of the City to adopt this ordinance. The cost to
administer this ordinance is currently unknown, but such costs will be recovered, at
least in part, through application fees.
ENVIRONMENTAL REVIEW:
The proposed ordinance is not a “project” for purposes of California Environmental
Quality Act (CEQA) pursuant to Government Code Sections 65852.21(j) and
66411.7(n), and therefore does not require any environmental review under CEQA.
ATTACHMENTS:
1. Ordinance No. ___-U
ATTACHMENTS:
• SB 9 Ordinance_Grand Terrace_1.18.2022 (DOCX)
APPROVALS:
Haide Aguirre Completed 01/19/2022 3:18 PM
Finance Completed 01/19/2022 4:03 PM
City Attorney Completed 01/19/2022 4:40 PM
City Manager Completed 01/19/2022 4:46 PM
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City Council Pending 01/25/2022 6:00 PM
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01247.0005/757496.4 1
ORDINANCE NO. ___-U
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE ESTABLISHING REGULATIONS FOR URBAN
LOT SPLITS AND TWO-UNIT DEVELOPMENTS IN ACCORDANCE
WITH SENATE BILL 9
WHEREAS, on September 16, 2021, the Governor signed into law Senate Bill 9 (SB 9).
This bill requires the ministerial approval of two dwelling units per parcel in single-family
residential zones, where previously only one primary dwelling unit would have been permitted,
and requires ministerial approval of lot splits in single-family residential zones and allows two
units to be built on each resulting parcel; and
WHEREAS, SB 9 took effect on January 1, 2022, and it is therefore necessary for the City
to establish objective standards regarding housing developments and lot splits authorized by SB 9
as soon as possible; and
WHEREAS, the City Council desires to establish objective standards governing units and
lots splits authorized by SB 9 to preserve the City’s character and quality of life as characterized
by the City’s General Plan; and
WHEREAS, pursuant to Government Code Section 36937, subdivision (b), any ordinance
for the immediate preservation of the public peace, health, or safety, containing a declaration of
the facts constituting the urgency, that is passed by a four-fifths (4/5) vote of the City Council,
shall take effect immediately upon its adoption; and
WHEREAS, the City Council seeks and intends to protect the health, safety, and welfare
of the residents of the City of Grand Terrace by establishing regulations for urban lot splits and
two-unit developments in single family residential zones, as further described herein.
NOW THEREFORE, the City Council of the City of Grand Terrace does hereby ordain
as follows:
SECTION 1. Recitals. The above recitals are incorporated by reference.
SECTION 2. Urgency Findings.
A. SB 9 requires the ministerial approval of two dwelling units per parcel in single-
family residential zones, where previously only one primary dwelling unit would have been
permitted, in addition to accessory dwelling units and junior accessory dwelling units, in some
cases.
B. Additionally, SB 9 requires ministerial approval of lot splits in single-family
residential zones and allows two units to be built on each resulting parcel.
C. This bill has the potential to dramatically increase the density and population of
single-family zones, potentially placing a strain on public resources and the infrastructure that
serves these zoning districts.
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D. Moreover, SB 9 continues a pattern of state action that deprives cities of control
over issues of fundamental local concern and traditional local control, namely, the character and
quality of residential neighborhoods and the ability to control and plan for the uses of land in the
City.
E. SB 9 took effect on January 1, 2022, and it is therefore necessary for the City to
establish objective standards regarding the housing developments and lot splits that the City will
now be required to permit, and to ensure that such regulations take effect as soon as possible, so
as to protect and provide for the welfare of the local community.
SECTION 3. CEQA. The City Council finds and determines that these ordinance
amendments are not a “project” for purposes of California Environmental Quality Act (CEQA)
pursuant to Government Code Sections 65852.21(j) and 66411.7(n), and therefore do not require
any environmental review under CEQA.
SECTION 4. Section 17.04.040, subjection H, of the Grand Terrace Municipal Code is
hereby amended as follows with the remainder of Section 17.04.040 remaining unchanged
(deletions in bold strikethrough; additions in bold italics):
H. The construction, financing or leasing of dwelling units pursuant to
California Government Code Section 65852.1 or second accessory
dwelling units pursuant to California Government Code Section 65852.2;
but this Title shall apply to the sale or transfer, but not the leasing of those
units;
SECTION 5. Table 17.04.050 (Review, approval and appeal body) is hereby amended as
follows (additions in bold italics):
Table 17.04.050 Review, approval and appeal body
TYPE OF
ACTION
REVIEW
BODY
APPROVAL
BODY
APPEAL
BODY
Tentative maps Planning
Commission
City Council N/A
Vesting tentative
maps
Planning
Commission
City Council N/A
Tentative parcel maps Planning
Commission
City Council N/A
Tentative map
extensions
City staff and other
responsible agencies
Director Planning
Commission
Parcel maps (4 or less
lots)
City staff and other
responsible agencies
City Council N/A
Final maps (5 or
more lots)
City staff and other
responsible agencies
City Council N/A
Waivers of parcel
maps
City staff and other
responsible agencies
City Engineer Planning
Commission
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Urban Lot Splits City staff and other
responsible agencies
City Engineer Planning
Commission
Reversion to
acreage
Planning
Commission
City Council N/A
Lot and parcel
mergers
City staff and other
responsible agencies
Director Planning
Commission
Lot line adjustments City staff and other
responsible agencies
Director Planning
Commission
Certificate of
Compliance
City staff and other
responsible agencies
City Engineer Planning
Commission
SECTION 6. Section 17.08.020 of the Grand Terrace Municipal Code is hereby amended
to add a definition of “Urban lot split” as follows, with all other definitions in Section 17.08.020,
except those shown below, remaining unchanged (deletions in bold strikethrough; additions in
bold italics):
GG. “Urban lot split” shall mean the division of a single parcel into two
separate parcels in compliance with the provisions of Chapter 17.30
(Urban Lot Splits).
GG. HH. “Vesting tentative map” shall mean a tentative map prepared in
accordance with the provisions of this Title that shall have printed
conspicuously on its face the words "Vesting Tentative Map" at the time it
is filed.
HH. II. “Zoning code” shall mean Title 18 of the Grand Terrace Municipal
Code, including all text and maps, as it may be amended from time to time.
SECTION 7. Chapter 17.30 (Urban Lot Splits) is hereby added to the Grand Terrace
Municipal Code and shall read as follows (additions in bold italics):
Chapter 17.30 - URBAN LOT SPLITS
17.30.010 - Purpose.
The purpose of this chapter is to establish procedures and standards for urban
lot splits in accordance with the requirements of Government Code Section
66411.7.
17.30.020 - Ministerial review; standard for denial.
A. Notwithstanding any other provision of this code, an application for an
urban lot split shall be considered ministerially, without discretionary
review or a hearing, and shall be approved if it meets all of the
requirements of this chapter.
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B. An application for an urban lot split shall be approved or denied by the
City Engineer, and the decision may be appealed in accordance with
Section 17.16.150.
C. Notwithstanding subsection A, the City may deny an application for an
urban lot split if the building official, or designee, makes a written
finding, based upon a preponderance of the evidence, that the proposed
urban lot split would have a specific, adverse impact, as defined in
subsection (d)(2) of Government Code Section 65589.5, upon public
health and safety or the physical environment and for which there is no
feasible method to satisfactorily mitigate or avoid the specific, adverse
impact.
17.30.030 - Parcel requirements.
The parcel that is proposed for subdivision through an urban lot split:
A. Shall be located in an RH, R1-20, R1-10, or R1-7.2 zoning district;
B. Shall have at least one residential dwelling unit located on it on the date
that the urban lot split is approved;
C. Shall only have residential uses located on it on the date the urban lot split
is approved;
D. Shall satisfy all the requirements of subsections (a)(6)(B) through
(a)(6)(K), inclusive, of Government Code Section 65913.4;
E. Shall not be located within a historic district or on property included on
the State Historic Resources Inventory, as defined in Public Resources
Code Section 5020.1, or within a site that is designated or listed as a City
or county landmark or historic property or district pursuant to a City or
county ordinance;
F. Shall not have been created through a previous urban lot split; and
G. Shall not be adjacent to a parcel that was previously subdivided through
an urban lot split by the owner of the parcel on which the urban lot split
is proposed or any person acting in concert with the owner.
17.30.040 - Additional requirements.
A. An urban lot split shall subdivide an existing parcel to create no more
than two new parcels of approximately equal lot area, provided that:
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1. Neither resulting parcel shall be smaller than 40 percent of the lot
area of the original parcel proposed for subdivision; and
2. Neither resulting parcel shall be smaller than 1,200 square feet.
B. An urban lot split shall not result in the creation of a parcel with more
than two existing units, as defined in Section 17.30.060.
C. An urban lot split shall not require or allow the demolition or alteration
of any of the following types of housing:
1. Housing that is subject to a recorded covenant, ordinance, or law
that restricts rents to levels affordable to persons and families of
moderate, low, or very low income.
2. Housing that is subject to any form of rent or price control through
a public entity’s valid exercise of its police power.
3. A parcel on which an owner of residential real property has
exercised the owner’s rights under Chapter 12.75 (commencing
with Section 7060) of Division 7 of Title 1 of the Government Code
to withdraw accommodations from rent or lease within 15 years
before the date that the development proponent submits an
application.
4. Housing that has been occupied by a tenant in the last three years.
D. As a condition of approval for an urban lot split, the applicant and owner
(if different from the applicant) shall sign an affidavit, in a form approved
by the City Attorney, stating that:
1. The proposed urban lot split will not violate the requirements of
subsection C of this section;
2. Neither the owner nor applicant, nor any person acting in concert
with the owner or applicant, has previously subdivided an adjacent
parcel using an urban lot split; and
3. The applicant intends to occupy a residential dwelling unit on one
of the parcels created by the urban lot split as their primary
residence for a minimum of three years from the date of the
approval of the urban lot split. This subsection D.3 shall not apply
to an applicant that is a “community land trust,” as defined in
clause (ii) of subparagraph (C) of paragraph (11) of subdivision
(a) of Section 402.1 of the Revenue and Taxation Code, or is a
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“qualified nonprofit corporation” as described in Section 214.15
of the Revenue and Taxation Code.
E. As a condition of approval of an urban lot split, the owner shall dedicate
all easements over the resulting parcels required for the provision of
public services and facilities, as determined by the City Engineer.
F. Each parcel resulting from an urban lot split shall have access to or adjoin
the public right-of-way, and, if necessary, provide the other parcel with
access to the right-of-way through an easement.
G. The City shall not require as a condition of approval of an urban lot split:
1. Dedications of rights-of-way or the construction of offsite
improvements; or
2. The correction of non-conforming zoning conditions existing on
the parcel that will be divided.
H. An urban lot split:
1. Shall conform with all the requirements of the Subdivision Map
Act; and
2. Shall conform with all the requirements applicable to lot splits
under this code, except for those requirements that conflict with
the requirements of this chapter, in which case the provisions of
this chapter shall control.
17.30.050 - Limitations applicable to new parcels.
A. Parcels created by an urban lot split shall only be used for residential uses,
notwithstanding the fact that other uses may be permitted in the zoning
district in which the parcels are located.
B. Residential units constructed on parcels created by an urban lot split shall
not be rented for a term of less than thirty-one (31) consecutive days.
17.30.060 - Limitation on number of units.
Notwithstanding any other provision of this code, no more than two units are
permitted on any parcel created by an urban lot split. For the purposes of this
section, “unit” means any dwelling unit, including, but not limited to, a primary
dwelling unit, a unit or units created pursuant to Chapter 18.65 (Second Units
and Two-Unit Developments), an accessory dwelling unit, or a junior accessory
dwelling unit.
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SECTION 8. Section 18.06.017 (Accessory dwelling unit) is hereby added to the Grand
Terrace Municipal Code and shall read as follows (additions in bold italics):
18.06.017 - Accessory dwelling unit.
“Accessory dwelling unit” means an attached or detached residential dwelling
unit that provides complete independent living facilities for one or more persons.
It shall include permanent provisions for living, sleeping, eating, cooking, and
sanitation on the same parcel that the single-family dwelling is situated. An
accessory dwelling unit includes (1) an efficiency unit, as defined in Health and
Safety Code Section 17958.1, and (2) a manufactured home, as defined in Health
and Safety Code Section 18007. This definition shall be interpreted as consistent
with the definition for “accessory dwelling unit” in Government Code Section
65852.2.
SECTION 9. Section 18.06.018 (Accessory dwelling unit, junior) is hereby added to the
Grand Terrace Municipal Code and shall read as follows (additions in bold italics):
18.06.018 - Accessory dwelling unit, junior.
“Junior accessory dwelling unit” means a residential dwelling unit that is no
more than 500 feet in size and is contained within a single-family residence. This
definition shall be interpreted as consistent with the definition for “junior
accessory dwelling unit” in Government Code Section 65852.22.
SECTION 10. Section 18.06.020 (Accessory structure) is hereby renumbered to Section
18.06.025, and Section 18.06.025 (Accessory living quarters) is hereby renumbered to Section
18.06.020, so as to put these two definitions in alphabetical order.
SECTION 11. Section 18.06.082 (Accessory dwelling unit) is hereby deleted in its
entirety.
SECTION 12. Section 18.06.083 (Single-family detached) is hereby deleted in its
entirety.
SECTION 13. Section 18.06.246 (Dwelling, single-family detached) is hereby added to
the Grand Terrace Municipal Code and shall read as follows (additions in bold italics):
18.06.246 - Dwelling, single-family detached.
“Single-family detached dwelling” means one residential structure containing no
more than one dwelling and complying with a minimum living area requirement
of one thousand three hundred fifty square feet. It shall also be known as a full
sized single-family unit or single-family dwelling.
SECTION 14. Section 18.06.683 (Second unit) is hereby added to the Grand Terrace
Municipal Code and shall read as follows (additions in bold italics):
18.06.683 - Second unit.
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“Second unit” means a second residential dwelling unit, other than an accessory
dwelling unit or junior accessory dwelling unit, on a parcel with one and only
one existing residential unit that is not an accessory dwelling unit or junior
accessory dwelling unit.
SECTION 15. Section 18.06.929 (Two-unit development) is hereby added to the Grand
Terrace Municipal Code and shall read as follows (additions in bold italics):
18.06.929 - Two-unit development.
“Two-unit development” means the simultaneous development of two new
residential dwelling units on a parcel with no existing residential dwelling units
other than an accessory dwelling unit.
SECTION 16. Table 18.10.030 of the Grand Terrace Municipal Code shall be amended,
a new footnote (e) shall be added to multiple uses under “Other Uses,” footnote (e) shall be
amended, and a new footnote (g) shall be added, as follows (deletions in bold strikethrough;
additions in bold italics):
TABLE 18.10.030
LAND USE REGULATIONS
Permitted Uses RH R1-
20
R1-
10
R1-
7.2
R2 R3 R3-
S
R3-
20/R3-
24
A. Residential Uses
Single-Family (Detached), Full Sized P P P P Pa Pb - -
Second Units (Subject to Chapter 17.30 and 18.65) Pg Pg Pg Pg - - - -
Two-Unit Developments (Subject to Chapter 17.30 and 18.65) Pg Pg Pg Pg - - - -
Single-Family (Attached) (Duplexes, Triplexes, and Fourplexes) - - - - P P - P
Multiple Family Units - - - - P P - P
Manufactured Housing (As Permitted Per Chapter 18.66) P P P P P P - -
Mobile Home Park - - - - C C - -
Senior Citizen Housing Pd P
B. Residential Accessory Structures
Accessory Structure P P P P P P Pd P
Second-Family Unite (As Permitted Per Chapter 18.63) P P P P P P - -
Accessory Dwelling Unit (Subject to Chapter 17.30 and 18.69) P P P P P P P P
Junior Accessory Dwelling Unit (Subject to Chapter 17.30 and 18.69) P P P P P P - -
Guest House C C C C C C - -
Private Garage P P P P P P - P
Private Swimming Pool P P P P P P Pd P
Home occupation (As Permitted Per Chapter 5.06) P P P P P P Pd P
Keeping of Cats and Dogs (Maximum of Two Each) P P P P P P Pd P
Other Accessory Uses (As Approved by the Planning Director) P P P P P P Pd P
C. Other Uses
Churches (Minimum Three-Acre Parcel)e C C C C C C - -
Schools (Private and Parochial)e C C C C C C - -
Public Park and Playgrounde P P P P P P - -
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Public Facilities (And Quasi- Public)e C C C C C C - -
Family Day Care (Eight or Less Children)e P P P P P P - -
Family Day Care Center (Nine or More Children)e C C C C C C - -
Residential Care Facility (Six or Less Persons) P P P P P P P P
Residential Care Facility (Seven or More Persons)f C C - -
Single Room Occupancy C C - -
Utility or Service Facilitye C C C C C C - -
Outdoor Recreation Facilitye C C C C C C - -
D. Temporary uses
Temporary Uses (As approved by Planning Director) P P P P P P Pd P
Temporary Trailers (As Approved by Planning Director) P P P P P P Pd P
Footnotes:
a. A second single-family detached unit (full-sized single-family detached dwelling) shall be permitted
in the R2 zone provided that the lot or parcel in question meets the minimum area requirement for
the R2 zone and that said lot or parcel is developed with no more than one single-family detached
dwelling. A site and architectural review application for the second-family detached unit in
accordance with Chapter 18.63 of the Zoning Code shall be required to be approved prior to the
issuance of building permits. In addition, all development standards of the underlying zone must be
adhered to; and any division in ownership among the structures on the lot or parcel in question shall
conform to the subdivision laws of the state and city.
b. A second-family detached unit (full sized single-family detached dwelling) shall be permitted in the
R3 zone provided that the lot or parcel in question meets the minimum area requirements for the R3
zone and that said lot or parcel is developed with no more than one single-family detached
dwelling. A site and architectural review application for the second-family detached unit in
accordance with Chapter 18.63 of the Zoning Code shall be required to be approved prior to the
issuance of building permits. In addition, all development standards of the underlying zone must be
adhered to; and any division in ownership among the structures on the lot or parcel in question shall
conform to the subdivision laws of the state and city.
c. "P" stands for "Permitted Use" where the use is permitted by right; and "C" stands for "Conditional
Use" where the use requires a conditional use permit.
d. Senior citizen housing is allowed in the R3-S up to a maximum density of twenty unit/acre. A
specific plan will be required for all senior citizen housing projects in this zone. Some accessory
and temporary uses as indicated will be allowed in the R3-S zone with the approval of the
Community Development Director.
e. Subject to administrative site and architectural review. Notwithstanding anything indicating
otherwise in this Table, this use is prohibited on a parcel that was created by an urban lot split,
pursuant to Section 17.30.050.
f. Subject to administrative conditional use permit.
g. Notwithstanding anything indicating otherwise in this Table, this use shall be prohibited if the
finding of a specific, adverse impact is made in accordance with Section 18.65.020(C).
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01247.0005/757496.4 10
SECTION 17. Chapter 18.63.020 of the Grand Terrace Municipal Code is hereby
amended as follows (additions in bold italics):
C. Administrative Site and Architectural Review Application. The purpose of
this application is to allow staff level review of projects of medium scale
and impact without the need for a public hearing, related costs and noticing
procedures.
The following items may be approved by the Planning Director without
going to the Site and Architectural Review Board. However, the plans must
be routed to all reviewing agencies and notices shall be mailed to adjacent
property owners requesting comments within two weeks.
The Planning Director’s decisions shall be final unless appealed to the
Planning Commission within ten calendar days.
Appeals shall be filed with the Planning Department and follow similar
rules as the appeals to the City Council (Section 18.63.070).
1. All accessory structures, except:
a. Structures with 65 percent or more of the square footage of
the main residence living area. Living area does not include
porches, patios, carports, garages, storage areas, or auxiliary
rooms;
b. Structures 1,200 square feet or more in size;
c. Structures with lot coverage higher than 25 percent;
2. All room additions, except room additions with 65 percent or more
of the square footage of the main residence living area. Living area
does not include porches, patios, carports, garages, storage areas, or
auxiliary rooms;
3. Large scale temporary uses of insignificant adverse impact on the
environment, i.e., parking lot sales which require review by fire,
health and other agencies;
4. In case of damaged structures due to fire, earthquakes or other
natural disasters where the structure will be reconstructed with
alterations but not sufficient to trigger a public hearing.
5. Developments within the R3-24 and R3-24 Overlay districts. Such
developments shall not constitute a “project” for purposes of
Division 13 (commencing with Section 21000) of the Public
Resources Code.
6. Applications for second units and two-unit developments in
accordance with Chapter 18.65.
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01247.0005/757496.4 11
SECTION 18. Chapter 18.65 (Second Units and Two-Unit Developments) is hereby
added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics):
Chapter 18.65 - SECOND UNITS AND TWO-UNIT DEVELOPMENTS
18.65.010 - Purpose.
The purpose of this chapter is to establish procedures and standards for the
approval and creation of second units and two-unit developments in accordance
with the requirements of Government Code Section 65852.21.
18.65.020 - Ministerial review; standard for denial.
A. Notwithstanding any other provision of this code, an application for a
second unit or a two-unit development shall be considered ministerially,
without discretionary review or a hearing, and shall be approved if it
meets all of the requirements of this chapter.
B. An application for a second unit or a two-unit development shall be
reviewed by the Planning Director through the administrative site and
architectural review process, as described in Chapter 18.63, and the
decision may be appealed in accordance with Section 18.63.020(C).
C. Notwithstanding subsection A, the City may deny an application for a
second unit or two-unit development if the building official, or designee,
makes a written finding, based upon a preponderance of the evidence, that
the proposed second unit or two-unit development would have a specific,
adverse impact, as defined in subsection (d)(2) of Government Code
Section 65589.5, upon public health and safety or the physical
environment and for which there is no feasible method to satisfactorily
mitigate or avoid the specific, adverse impact.
18.65.030 – General requirements.
Proposed second units and two-unit developments:
A. Shall be located in the RH, R1-20, R1-10, or R1-7.2 zoning district;
B. Shall be located on a parcel that meets all the requirements of subsections
(a)(6)(B) through (A)(6)(K), inclusive, of Government Code Section
65913.4;
C. Shall not require or allow the demolition or alteration of any of the
following types of housing:
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01247.0005/757496.4 12
1. Housing that is subject to a recorded covenant, ordinance, or law
that restricts rents to levels affordable to persons and families of
moderate, low, or very low income.
2. Housing that is subject to any form of rent or price control through
a public entity’s valid exercise of its police power.
3. Housing that has been occupied by a tenant in the last three years;
D. Shall not require or allow the demolition of more than 25 percent of the
existing exterior structure walls on the parcel if the parcel has been
occupied by a tenant in the last three years;
E. Shall not be located on a parcel on which an owner of residential real
property has exercised the owner’s rights under Chapter 12.75
(commencing with Section 7060) of Division 7 of Title 1 of the
Government Code to withdraw accommodations from rent or lease within
15 years before the date that the development proponent submits an
application; and
F. Shall not be located within a historic district or on property included on
the State Historic Resources Inventory, as defined in Public Resources
Code Section 5020.1, or within a site that is designated or listed as a City
or county landmark or historic property or district pursuant to a City or
county ordinance.
18.65.040 - Development standards.
A second unit, and both of the units in a two-unit development, shall comply with
all of the following development standards:
A. Configuration. A second unit, and both units of a two-unit development,
may be attached to, adjacent to, or detached from any other structure on
the parcel, subject to subsections C and D of Section 18.65.030. Subject
to the requirements of this chapter, a second unit may be added to a parcel
either by (i) the construction of a new residential dwelling unit, (ii) the
conversion of an existing structure into a residential dwelling unit, or (iii)
the bifurcation of an existing residential dwelling unit into two separate
residential dwelling units.
B. Size. A second unit, and both of the units in a two-unit development, shall
be no larger than 800 square feet in floor area each.
C. Height. A second unit, and both of the units in a two-unit development,
shall be no taller than 16 feet in height from ground level and shall be
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01247.0005/757496.4 13
one-story. The units shall not be located on the second or any higher story
of a structure.
D. Setbacks. No setback beyond the existing setback shall be required for an
existing structure or for a unit constructed in the same location and to the
same dimensions as an existing structure. In all other circumstances,
second units, and both units of a two-unit development, shall be set back
at least 4 feet from the side and rear lot lines.
E. Separation Between Detached Units. There shall be at least 15 feet of
separation between all detached units on a parcel, including second units,
primary units, both units of a two-unit development if they are not
attached, and detached accessory dwelling units.
F. Parking.
1. One off-street parking space is required for a second unit and one
off-street parking space per unit is required for each unit of a two-
unit development.
2. Notwithstanding subsection F.1, no parking spaces are required
for a second unit or a two-unit development if either:
a. The parcel is located within one-half mile walking distance
of either a high-quality transit corridor, as defined in
subsection (b) of Public Resources Code Section 21155, or
a major transit stop, as defined in Public Resources Code
Section 21064.3; or
b. There is a car share vehicle located within one block of the
parcel.
G. Wastewater.
1. Prior to issuance of a building permit for a second unit or either
unit of a two-unit development, a video of the sewer lines that will
be connected to the unit(s) shall be conducted to show there are no
sewer line constraints, as determined by the City Engineer. Any
sewer line constraints shall be resolved to ensure adequate sewer
capacity for all units on the parcel, as determined by the City
Engineer, prior to issuance of a building permit.
2. Prior to issuance of a building permit for a second unit or either
unit of a two-unit development that will be connected to an onsite
wastewater treatment system, the applicant shall provide
documentation of a percolation test completed within the last five
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01247.0005/757496.4 14
years, or, if the percolation test has been recertified, within the last
ten years. If the City Engineer finds that the onsite wastewater
treatment system is inadequate to serve the proposed units, the
system shall be repaired, replaced, or otherwise modified to ensure
adequate capacity for all units on the parcel, as determined by the
City Engineer, prior to issuance of a building permit.
H. Separate Entrances. A second unit, and both of the units in a two-unit
development, shall each have a separate entrance.
I. Additional Development Standards. Except as provided in subsections A
through H, second units, and each unit of a two-unit development, shall
comply with all development standards that would be applicable to a
primary dwelling unit on the same parcel.
J. Limitation on Enforcement of Development Standards. With the
exceptions of the setback requirements in subsection D and the
requirement to comply with all building codes, the City shall not enforce
any development standard to the extent that it would have the effect of
physically precluding the construction of a second unit or two-unit
development on a parcel, or would physically preclude either the second
unit or both units of a two-unit development from being at least 800
square feet in floor area.
18.65.050 - Total number of units.
A. This chapter does not authorize or require the approval of more than two
primary dwelling units on a single parcel. For purposes of this
subsection, “primary dwelling units” means dwelling units other than
accessory dwelling units or junior accessory dwelling units.
B. Notwithstanding any other provision in this chapter, the approval of
second units and two-unit developments on a parcel that was created
through an urban lot split shall be limited as described in Section
17.30.060.
18.65.060 - Design standards.
Second units, and each unit of a two-unit development, shall comply with all
objective design standards that would be applicable to a primary dwelling unit on
the same parcel.
18.65.070 - Rental term.
Second units and the units in a two-unit development shall not be rented for a
term of less than thirty-one (31) consecutive days.
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01247.0005/757496.4 15
18.65.080 - Affordable rent requirement.
Second units, and both units of a two-unit development, if rented, shall only be
rented at an affordable rent for lower-income households, as defined in Health
and Safety Code Section 50053, and shall only be rented to lower-income
households, as defined in Health and Safety Code Section 50079.5, for a
minimum of 55 years. Prior to the issuance of a certificate of occupancy for any
second unit or any unit of a two-unit development, the owner of the property shall
execute and record on the property a deed restriction, in a form approved by the
director and the City Attorney, establishing legal restrictions consistent with this
Section.
SECTION 19. Severability. If any provision(s) of this Ordinance or the application
thereof to any person or circumstances is held invalid or unconstitutional by any court of competent
jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or
application, and to this end the provisions of this ordinance are declared to be severable. The City
Council hereby declares that they would have adopted this ordinance and each section, subsection,
sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more
sections, subsections, clauses, phrases, parts or portions thereof be declared invalid or
unconstitutional.
SECTION 20. Posting. The City Clerk shall certify to the passage and adoption of this
Ordinance by the City Council and shall cause this ordinance to be published or posted in
accordance with Government Code Section 36933 as required by law.
SECTION 21. Effective Date. Pursuant to Government Code Section 36937, this
Urgency Ordinance shall take effective immediately upon approval of the same by a four-fifths
(4/5) affirmative vote of the City Council.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 25th day of January, 2022.
_____________________________
Darcy McNaboe
Mayor
ATTEST:
____________________________
Debra Thomas
City Clerk
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01247.0005/757496.4 16
APPROVED AS TO FORM:
____________________________
Adrian R. Guerra
City Attorney
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AGENDA REPORT
MEETING DATE: January 25, 2022 Council Item
TITLE: Approve Amendment No. 1 to a Professional Services
Agreement Between the City of Grand Terrace and Interwest
Consulting Group for Building and Public Works Services
PRESENTED BY: Luis Gardea, Building Official
RECOMMENDATION: Approve Amendment No. 1 to the Professional Services
Agreement to Interwest Consulting Group for Building and
Public Works Services (dated October 13, 2020), which
extends the term of the Agreement to January 28, 2022
Increase the sum of the agreement from $117,000 to
$122,767.50
Authorize the Mayor to execute Amendment No. 1 subject to
City Attorney approval as to form
2030 VISION STATEMENT:
This staff report supports Our Core Values: Positive and Productive Work Environment
and Exceptional Customer Service by providing core development and public works
services.
BACKGROUND:
The City’s budget includes a part time Building Official in the Planning and Development
Services Department, and the City has contracted for building services, with Code
Enforcement and Maintenance support if needed. The Deputy Building Official services
has most recently, since 2017, been filled by a CalPERS annuitant employed by
Interwest Consulting Services. A CalPERS annuitant can only work 960 hours within the
CalPERS system.
On January 9, 2018, and on October 22, 2019, the City Council amended the contract
to revise the scope and compensation of the contract to include Building Official and
plan checking services, not to exceed 16 hours per week. The cost for the services
were offset through developer deposits and reimbursements.
The City entered into a subsequent agreement with Interwest (dated October 13, 2020)
for the same services, which provides for an initial one (1) year term with two (2) one-
year extensions.
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DISCUSSION:
On September 20, 2021, the Building Official position was filled in-house by city staff.
During the months of November and December 2021, Interwest Consulting continued to
perform building and public works plan checking services for the City to assist staff with
pending projects that were in plan check review prior to contract expiration. Staff
requests that City Council extend the Agreement to January 28, 2022 and increase the
agreement amount from $117,000 to $122,767.50 so that staff may pay remaining
outstanding invoices for building and public works services provided in November and
December 2021 by Interwest Consulting.
FISCAL IMPACT:
$2,050 of the outstanding invoices is already budgeted in the 2021-2022 budget and the
remaining $5,767.50 will come from the General Fund.
ATTACHMENTS:
• Grand Terrace_ Amendment No 1 to Interwest Agreement (DOCX)
• Interwest Consulting Group, Inc.-2020-23 (PDF)
APPROVALS:
Luis Gardea Completed 01/14/2022 4:23 PM
City Attorney Completed 01/18/2022 6:36 PM
Finance Completed 01/19/2022 4:02 PM
City Manager Completed 01/19/2022 4:45 PM
City Council Pending 01/25/2022 6:00 PM
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01247.0006/756872.1
AMENDMENT NO. 1
TO AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF GRAND TERRACE AND INTERWEST CONSULTING
GROUP, INC.
This AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF GRAND TERRACE AND INTERWEST CONSULTING
GROUP, INC. (“Amendment No. 1”) by and between the CITY OF GRAND TERRACE
(“City”) and INTERWEST CONSULTING GROUP, INC., a Colorado corporation
(“Consultant”) is effective as of the ______ day of January, 2022.
RECITALS
A. The City and Consultant entered into that certain agreement for Deputy Building
Official, ICC Certified Plans Examiner, Code Enforcement/Animal Control Supervisor, and Public
Works Maintenance Supervisor Services dated October 13, 2020, with an initial term of 1 year and
2 extensions of 1 year each and, further, with a total compensation of $117,000 (“Agreement”).
B. By this Amendment No. 1, the City and Consultant desire to extend the term of the
Agreement from October 13, 2021 to January 28, 2022, and to increase the total maximum
compensation due to Consultant by $5,767.50, from $117,000.00 to $122,767.50.
TERMS
1. Contract Amendments. The Agreement is amended as provided herein:
1.1 Section 2.1, Contract Sum, is hereby amended to read as follows:
“2.1 Contract Sum.
“Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in the “Schedule of Compensation” attached
hereto as Exhibit “C” and incorporated herein by this reference. The total
compensation, including reimbursement for actual expenses, shall not exceed One
Hundred Twenty Two Thousand Seven Hundred Sixty Seven Dollars and Fifty
Cents ($122,767.50) (the “Contract Sum”), unless additional compensation is
approved pursuant to Section 1.8.”
1.2 Extension of Agreement. Pursuant to Section IV of Exhibit “D,” the term
of the Agreement is hereby extended such that it shall expire on January 28, 2022.
2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1,
all provisions of the Agreement, as amended by Amendment No. 1, shall remain unchanged and
in full force and effect. From and after the date of this Amendment, whenever the term
“Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment
No. 1.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
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01247.0006/756872.1
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 1,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 1,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 1.
5. Authority. The persons executing this Amendment No. 1 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this
Amendment No. 1, such party is formally bound to the provisions of the Agreement, as amended
and (iv) the entering into this Amendment No. 1 does not violate any provision of any other
agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
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01247.0006/756872.1
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on
the date and year first-above written.
CITY:
CITY OF GRAND TERRACE,
a municipal corporation
___________________________
Darcy McNaboe, Mayor
ATTEST:
___________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_______________________
Adrian R. Guerra, City Attorney
CONSULTANT:
INTERWEST CONSULTING GROUP,
INC.,
a Colorado corporation
By:
Name:
Title:
By:
Name:
Title:
Address: 1500 S. Haven Avenue, Suite 220
Ontario, CA 91761
NOTE: CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY
THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY.
G.12.a
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01247.0006/756872.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2022 before me, ________________, personally appeared ________________,
proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_________________________
________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
______________________________________
______________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED
ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
G.12.a
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01247.0006/756872.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2022 before me, ________________, personally appeared ________________,
proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_________________________
________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
______________________________________
______________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED
ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
G.12.a
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2020-23
AGREEMENT FOR CONTRACT SERVICES
By and Between
CITY OF GRAND TERRACE
and
INTERWEST CONSULTING GROUP, INC.
he Declarations;Section III—Limits Of
Insurance: whichever is less.If coverage provided to the additional insured is This endorsement shall not increase the
required by a contract or agreement, the
most we applicable Limits of Insurance shown in the will pay on behalf of the additional insured is the
Declarations.
amount of insurance:1. Required by the contract or agreement; or Page 2 of 2 Insurance Services Office,
Inc.,
2012 CG 20 10 0413 2.1 of
this Agreement.01247.0006/
669201.8
G.12.b
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AGREEMENT FOR CONTRACT SERVICES
BY AND BETWEEN THE CITY OF GRAND TERRACE AND
INTERWEST CONSULTING GROUP
This "AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY
OF GRAND TERRACE AND INTERWEST CONSULTING GROUP" (herein "Agreement") is
made and entered into this 13 day of October 2020 by and between the City of Grand Terrace, a
California municipal corporation ("City") and Interwest Consulting Group, Inc., a Colorado
corporation("Consultant"). City and Consultant are sometimes hereinafter individually referred to
as "Party" and hereinafter collectively referred to as the"Parties."
RECITALS
A. Pursuant to the City of Grand Terrace Municipal Code, City has authority to enter
into and execute this Agreement.
B. The Parties desire to formalize the selection ofConsultant for performance of those
services defined and described particularly in Article 1 of this Agreement and desire that the terms
of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW,THEREFORE, in consideration of the mutual promises and covenants made by the
Parties and contained herein and other consideration, the value and adequacy of which are hereby
acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions ofthis Agreement,the Consultant shall provide
those services specified in the"Scope of Services"attached hereto as Exhibit"A"and incorporated
herein by this reference, which may be referred to herein as the "services" or "work" hereunder.
As a material inducement to the City entering into this Agreement, Consultant represents and
warrants that it has the qualifications, experience, and facilities necessary to properly perform the
services required under this Agreement in a thorough, competent, and professional manner, and is
experienced in performing the work and services contemplated herein. Consultant shall at all times
faithfully, competently and to the best of its ability, experience and talent, perform all services
described herein. Consultant covenants that it shall follow the highest professional standards in
performing the work and services required hereunder and that all materials will be both of good
quality as well as fit for the purpose intended. For purposes of this Agreement,the phrase"highest
professional standards" shall mean those standards of practice recognized by one or more first-
class firms performing similar work under similar circumstances.
1.2 Consultant's Proposal.
The Scope of Service shall include the Consultant's scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
2-
or rented by your"employee"on yourbehalfcompany; or and at your direction, this insurance will be 4) An executive officer,
insurance manager, primary to the"employee's" personal or authorized representative, if you are an
insurance organization other than a partnership or 16. HIRED AUTO—COVERAGE TERRITORY limited liability company. Paragraph B.7.b.(5).(a)-POLICYPERIOD,Knowledge-of-an2accident",claim,"suit''=or COVERAGE
TERRITORY of-SECTION-IV—loss" by other persons does not imply
that the BUSINESS AUTO CONDITIONS is deleted and persons listed above
have such knowledge. replaced with the following: -Notice to us should
include: a)A covered "auto"of the private passenger 1) How,when and where the"
accident"or type is leased, hired, rented or borrowed loss"occurred; without a driver for a period of 45 days or 2) The"insured's"name and address; and less; and 3) To the extent possible, the names
and 17. RESULTANT MENTAL ANGUISH COVERAGE -addresses of any injured persons orParagraphCof-SECTION V—DEFINITIONS is witnesses. deleted and
replaced by the following:13. WAIVER OF SUBROGATION Bodilyinjury" means bodilyinjury, sickness or
Paragraph A.S. -TRANSFER OF RIGHTS OF n,disease sustained by any person,
including RECOVERY AGAINST OTHERS TO US ofmentalanguishordeathasaresultof the"bodily SECTION IV—BUSINESS AUTO CONDITIONS is injury"sustained by that person.deleted andreplacedwiththefollowing5. We will waive the right of recovery we would otherwise haveagainstanotherpersonororganizationfor"loss"to which this insuranceForm: 16-02-0292 (Rev. 4-
11) Page 3 of 3 Includes copyrighted material of Insurance
Services Office, Inc. with its permission"
ACORD 25(2016/03) The ACORD name
and logo are registered marks of ACORD
G.12.b
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inconsistency between the terms of such proposal and this Agreement,the terms of this Agreement
shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in
accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 Licenses,Permits,Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses,permits and approvals as
may be required by law for the performance ofthe services required by this Agreement. Consultant
shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties
and interest, which may be imposed by law and arise from or are necessary for the Consultant's
performance of the services required by this Agreement, and shall indemnify, defend and hold
harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes,
penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant's risk until written instructions are
received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish
continuous protection to the work, and the equipment,materials,papers, documents,plans,studies
and/or other components thereof to prevent losses or damages, and shall be responsible for all such
damages, to persons or property, until acceptance of the work by City, except such losses or
damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all instruments,
prepare all documents and take all actions as may be reasonably necessary to carry out the purposes
of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of
the other.
3-
or authorized representative, if you are an insuranceorganizationotherthanapartnershipor16. HIRED AUTO—COVERAGE TERRITORY limitedliabilitycompany. Paragraph B.7.b.(5).(a)-
POLICY PERIOD,Knowledge-of-an2accident",claim,"suit''=or COVERAGE TERRITORY of-
SECTION-IV—loss" by other persons does not imply that the
BUSINESS AUTO CONDITIONS is deleted and persons listed above have such
knowledge. replaced with the following: -Notice to us should include: a)A covered "auto"of
the private passenger 1) How,when and where the"accident"or type is leased, hired, rented or borrowed loss"occurred; without a driverforaperiodof45daysor2) The"insured's"name and address; and
less; and 3) To the extent possible, the names and 17. RESULTANTMENTALANGUISHCOVERAGE -addresses of any injured persons or Paragraph
C of-SECTION V—DEFINITIONS is witnesses. deleted and replaced by the following:
13. WAIVER OF SUBROGATION Bodilyinjury" means bodilyinjury, sickness or Paragraph A.S. -TRANSFER
OF RIGHTS OF n,disease sustained byanyperson, including RECOVERY AGAINST OTHERS TO US ofmentalanguishordeathasaresultofthe"bodily SECTION IV—BUSINESS AUTOCONDITIONSisinjury"sustained by that person.deleted and replaced with the following 5. We willwaivetherightofrecoverywewouldotherwisehaveagainstanotherpersonororganizationfor"loss"to
which this insurance Form: 16-02-0292 (Rev. 4-11)
Page 3 of 3 Includes copyrighted
material of Insurance Services Office, Inc. with
its permission"ACORD 25(2016/03) The ACORD name and logo
are registered marks of ACORD
G.12.b
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1.8 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or
make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in(i)the Contract Sum for the actual costs of the extra work,
and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written
approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the
Contract Sum or$25,000, whichever is less; or,in the time to perform of up to one hundred eighty
180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to
be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.
City may in its sole and absolute discretion have similar work done by other consultants. No
claims for an increase in the Contract Sum or time for performance shall be valid unless the
procedures established in this Section are followed.
1,9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the"Special Requirements" attached hereto as Exhibit`B"and incorporated herein
by this reference. In the event of a conflict between the provisions of Exhibit `B" and any other
provisions of this Agreement,the provisions of Exhibit `B" shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and
incorporated herein by this reference. The total compensation,including reimbursement for actual
expenses, shall not exceed One Hundred Seventeen Thousand Dollars ($117,000.00) (the
Contract Sum"), unless additional compensation is approved pursuant to Section 1.8.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
contract retention; (iii) payment for time and materials based upon the Consultant's rates as
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or(iv) such other methods as may be specified in the Schedule of Compensation.
4-
COVERAGE TERRITORY limited liability
company. Paragraph B.7.b.(5).(a)-POLICY PERIOD,Knowledge-of-
an2accident",claim,"suit''=or COVERAGE TERRITORY of-SECTION-IV—loss" by other persons does not
imply that the BUSINESS AUTO CONDITIONS is deleted and personslistedabovehavesuchknowledge. replaced with the following: -Notice to us shouldinclude: a)A covered "auto"of the private passenger 1) How,when and where the"
accident"or type is leased, hired, rented or borrowed loss"occurred; withoutadriverforaperiodof45daysor2)
The"insured's"name and address; and less; and 3) To the extent
possible, the names and 17. RESULTANT MENTAL ANGUISH COVERAGE -addresses of any injured
persons or Paragraph C of-SECTION V—DEFINITIONS is witnesses. deleted and replaced by the following:13. WAIVER OF SUBROGATION Bodilyinjury" means bodilyinjury, sicknessorParagraphA.S. -TRANSFER OFRIGHTSOFn,disease sustained by any person, including RECOVERY AGAINST OTHERS TO US of mentalanguishordeathasaresultofthe"bodily SECTION IV—BUSINESS AUTO CONDITIONS is injury"sustained
by that person.deleted and replaced with the following 5.
We will waive the right of
recovery we would otherwise have against another
person or organization for"loss"to which this insurance Form: 16-
02-0292 (Rev. 4-11) Page 3 of 3 Includes copyrighted
G.12.b
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2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and
expenses incurred during the preceding month in a form approved by City's Director of Finance.
By submitting an invoice for payment under this Agreement, Consultant is certifying compliance
with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual
expenses by the following categories: labor (by sub-category), travel, materials, equipment,
supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such
categories. Consultant shall not invoice City for any duplicate services performed by more than
one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five(45) days of receipt of Consultant's correct and undisputed
invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures,
the City cannot guarantee that payment will occur within this time period. In the event any charges
or expenses are disputed by City, the original invoice shall be returned by City to Consultant for
correction and resubmission. Review and payment by City for any invoice provided by the
Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable
law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed
to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement,
5-
etention; (iii) payment for time and materials
based upon the Consultant's rates as specified in the Schedule of Compensation, provided that (
a) time estimates are provided for the performance of sub tasks, (b) contract retention is
maintained, and (c) the Contract Sum is not exceeded; or(iv) such other methods as
may be specified in the Schedule of Compensation.4-COVERAGE TERRITORY limited liability company. Paragraph B.
7.b.(5).(a)-POLICY PERIOD,Knowledge-of-an2accident",claim,"suit''=or COVERAGE TERRITORY of-
SECTION-
IV—loss" by other
persons does not imply that the BUSINESS AUTO CONDITIONS is deleted
and persons listed above have such knowledge. replaced with the following: -Notice to us should
include: a)A covered "auto"of the private passenger 1) How,when and where the"accident"or type is leased, hired, rented orborrowedloss"occurred; without a driver for a period of 45 days or 2) The"
insured's"name and address; and less; and 3) To the extentpossible, the names and 17. RESULTANT MENTAL ANGUISH COVERAGE -addresses
of any injured persons or Paragraph C of-SECTION V—DEFINITIONS is witnesses.
deleted and replaced by the following:13. WAIVER OF SUBROGATION Bodilyinjury" means bodilyinjury,
sickness or Paragraph A.S. -TRANSFER OFRIGHTSOFn,disease sustained by any person, includingRECOVERYAGAINSTOTHERSTOUSofmentalanguishordeathasaresultofthe"bodily SECTION IV—BUSINESS AUTO CONDITIONS is injury"sustained by that person.deleted and replacedwiththefollowing5. We will waive the right of recoverywewouldotherwisehaveagainstanother
person or organization for"loss"to which this insurance Form:
16-02-0292 (Rev. 4-11)
Page 3 of 3 Includes copyrighted material
of Insurance Services Office, Inc. with its permission"ACORD 25(2016/
03) The ACORD name and logo are registered marks of ACORD
G.12.b
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3.2 Schedule of Performance..
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in the
Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty(180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including,but not restricted to,acts of God or of the public enemy,unusually severe weather,fires,
earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars,
litigation, and/or acts of any governmental agency, including the City, if the Consultant shall
within ten (10) days of the commencement of such delay notify the Contract Officer in writing of
the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and
extend the time for performing the services for the period of the enforced delay when and ifin the
judgment of the Contract Officer such delay is justified. The Contract Officer's determination
shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be
entitled to recover damages against the City for any delay in the performance of this Agreement,
however caused, Consultant's sole remedy being extension of the Agreement pursuant to this
Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one (1)
years from the date hereof, except as otherwise provided in the Schedule of Performance(Exhibit
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant ("Principals") are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the work
specified herein and make all decisions in connection therewith:
Gil Petris, Building and Safety Manager
Name) Title)
Name) Title)
6-
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement,
5-
etention; (iii) payment for time and materials
based upon the Consultant's rates as specified in the Schedule of Compensation, provided that (
a) time estimates are provided for the performance of sub tasks, (b) contract retention is
maintained, and (c) the Contract Sum is not exceeded; or(iv) such other methods as
may be specified in the Schedule of Compensation.4-COVERAGE TERRITORY limited liability company. Paragraph B.
7.b.(5).(a)-POLICY PERIOD,Knowledge-of-an2accident",claim,"suit''=or COVERAGE TERRITORY of-
SECTION-
IV—loss" by other
persons does not imply that the BUSINESS AUTO CONDITIONS is deleted
and persons listed above have such knowledge. replaced with the following: -Notice to us should
include: a)A covered "auto"of the private passenger 1) How,when and where the"accident"or type is leased, hired, rented orborrowedloss"occurred; without a driver for a period of 45 days or 2) The"
insured's"name and address; and less; and 3) To the extentpossible, the names and 17. RESULTANT MENTAL ANGUISH COVERAGE -addresses
of any injured persons or Paragraph C of-SECTION V—DEFINITIONS is witnesses.
deleted and replaced by the following:13. WAIVER OF SUBROGATION Bodilyinjury" means bodilyinjury,
sickness or Paragraph A.S. -TRANSFER OFRIGHTSOFn,disease sustained by any person, includingRECOVERYAGAINSTOTHERSTOUSofmentalanguishordeathasaresultofthe"bodily SECTION IV—BUSINESS AUTO CONDITIONS is injury"sustained by that person.deleted and replacedwiththefollowing5. We will waive the right of recoverywewouldotherwisehaveagainstanother
person or organization for"loss"to which this insurance Form:
16-02-0292 (Rev. 4-11)
Page 3 of 3 Includes copyrighted material
of Insurance Services Office, Inc. with its permission"ACORD 25(2016/
03) The ACORD name and logo are registered marks of ACORD
G.12.b
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It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only competent personnel to perform services pursuant to this Agreement. Consultant shall make
every reasonable effort to maintain the stability and continuity of Consultant's staff and
subcontractors,if any, assigned to perform the services required under this Agreement. Consultant
shall notify City of any changes in Consultant's staff and subcontractors, if any, assigned to
perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City,whether by contract or otherwise,unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant's officers, employees,or agents are in any manner officials, officers,employees
or agents of City. Neither Consultant, nor any of Consultant's officers, employees or agents, shall
obtain any rights to retirement, health care or any other benefits which may otherwise accrue to
City's employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be G. Harold Duffey, City Manager or such person as may be
designated by the City Manager. It shall be the Consultant's responsibility to assure that the
Contract Officer is kept informed of the progress of the performance of the services and the
Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority, if specified in writing by the City
Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of
this Agreement.
4.4 Independent Contractor.
Neither the City nor any ofits employees shall have any control over the manner,mode or
means by which Consultant, its agents or employees, perform the services required herein, except
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or
control of Consultant's employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Consultant shall perform all services required herein as an
independent contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents or employees
of City. City shall not in any way or for any purpose become or be deemed to be a partner of
7-
withoutadriverforaperiodof45daysor2)
The"insured's"name and address; and less; and 3) To the extent
possible, the names and 17. RESULTANT MENTAL ANGUISH COVERAGE -addresses of any injured
persons or Paragraph C of-SECTION V—DEFINITIONS is witnesses. deleted and replaced by the following:13. WAIVER OF SUBROGATION Bodilyinjury" means bodilyinjury, sicknessorParagraphA.S. -TRANSFER OFRIGHTSOFn,disease sustained by any person, including RECOVERY AGAINST OTHERS TO US of mentalanguishordeathasaresultofthe"bodily SECTION IV—BUSINESS AUTO CONDITIONS is injury"sustained
by that person.deleted and replaced with the following 5.
We will waive the right of
recovery we would otherwise have against another
person or organization for"loss"to which this insurance Form: 16-
02-0292 (Rev. 4-11) Page 3 of 3 Includes copyrighted
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Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with
Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the transfer
to any person or group of persons acting in concert of more than twenty five percent(25%) of the
present ownership and/or control of Consultant, taking all transfers into account on a cumulative
basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release the Consultant or any surety of
Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and
content satisfactory to City, during the entire term of this Agreement including any extension
thereof, the following policies of insurance which shall cover all elected and appointed officers,
employees and agents of City:
a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A
policy of comprehensive general liability insurance written on a per occurrence basis for bodily
injury, personal injury and property damage. The policy of insurance shall be in an amount not
less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general
aggregate limit shall be twice the occurrence limit.
b) Worker's Compensation Insurance. A policy of worker's compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
c) Automotive Insurance(Form CA 0001 (Ed 1/87) including"any auto" and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
1,000,000. Said policy shall include coverage for owned, non-owned, leased,hired cars and any
automobile.
d) Professional Liability. Professional liability insurance appropriate to the
Consultant's profession. This coverage may be written on a"claims made"basis,and must include
8-
their number,compensation or hours of service.
Consultant shall perform all services required herein as an independent contractor of City and
shall remain at all times as to City a wholly independent contractor with only such obligations
as are consistent with that role. Consultant shall not at any time or in any manner
represent that it or any of its agents or employees are agents or employees of City. City shall not
in any way or for any purpose become or be deemed to be a partner of 7-without a driver for
a
periodof45daysor2) The"insured's"name and
address; and less; and 3) To the extent possible, the names and 17.
RESULTANT MENTAL ANGUISH COVERAGE -addresses of any injured persons or Paragraph C of-
SECTION V—DEFINITIONS is witnesses. deleted andreplacedbythefollowing:13. WAIVER OF SUBROGATION Bodilyinjury" means bodilyinjury, sickness or Paragraph A.S. -TRANSFEROFRIGHTSOFn,disease sustainedbyanyperson, including RECOVERY AGAINST OTHERS TO US of mental anguish or death as aresultofthe"bodily SECTION IV—BUSINESS AUTO CONDITIONS is injury"sustained by that person.deleted and
replaced with the following 5. We will waive the right
of recovery we would otherwise have
against another person or organization for"loss"
to which this insurance Form: 16-02-0292 (Rev. 4-11)
Page 3 of 3 Includes copyrighted material of Insurance Services Office,
G.12.b
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coverage for contractual liability. The professional liability insurance required by this Agreement
must be endorsed to be applicable to claims based upon, arising out of or related to services
performed under this Agreement. The insurance must be maintained for at least 5 consecutive
years following the completion of Consultant's services or the termination of this Agreement.
During this additional 5-year period, Consultant shall annually and upon request ofthe City submit
written evidence of this continuous coverage.
e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all ofthe requirements stated herein.
f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit"B".
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
its elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not contribute
with Consultant's insurance. The insurer is deemed hereof to waive all rights of subrogation and
contribution it may have against the City, its officers, employees and agents and their respective
insurers. Moreover, the insurance policy must specify that where the primary insured does not
satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or
cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice
by certified mail return receipt requested to the City. In the event any of said policies of insurance
are cancelled,the Consultant shall,prior to the cancellation date, submit new evidence ofinsurance
in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has
provided the City with Certificates of Insurance, additional insured endorsement forms or
appropriate insurance binders evidencing the above insurance coverages and said Certificates of
Insurance or binders are approved by the City. City reserves the right to inspect complete,certified
copies of and endorsements to all required insurance policies at any time. Any failure to comply
with the reporting or other provisions of the policies including breaches or warranties shall not
affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate
endorsement) and shall conform to the following"cancellation"notice:
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY
9-
ate to the Consultant's profession. This
coverage
may be written on a"claims made"basis,and
must include 8-their number,compensation or hours of service. Consultant shall perform all services required
herein
as an independent contractor of City and
shall remain at all times as to City a wholly independent contractor with only
such obligations as are consistent with that role. Consultant shall not at any time or in
any manner represent that it or any of its agents or employees are agents or employees
of City. City shall not in any way or for any purpose become or be deemed to be a
partner of 7-without a driver for a period of 45 days or 2) The"insured's"name and address; and
less;
and3) To the extent possible, the names and 17. RESULTANT
MENTAL ANGUISH COVERAGE -addresses of any injured persons or Paragraph C of-SECTION
V—DEFINITIONS is witnesses. deleted and replaced by the following:13. WAIVER OF
SUBROGATION Bodilyinjury" means bodilyinjury, sickness or ParagraphA.S. -TRANSFER OF RIGHTS OF n,disease sustainedbyanyperson, including RECOVERY AGAINST OTHERS TOUSofmentalanguishor deathasaresultofthe"bodily SECTION IV—BUSINESS AUTO CONDITIONS is injury"sustained by thatperson.deleted and replaced with the following 5. We will waivetherightofrecoverywewould
otherwise have against another person or organization for"loss"to
which this insurance Form: 16-02-
0292 (Rev. 4-11) Page 3 of
3 Includes copyrighted material of Insurance Services Office, Inc. with its
permission"ACORD 25(2016/03) The ACORD name and logo are
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ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
to be initialed]
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents
and volunteers are to be covered as additional insureds as respects: liability arising out of activities
Consultant performs;products and completed operations of Consultant;premises owned,occupied
or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The
coverage shall contain no special limitations on the scope of protection afforded to City, and their
respective elected and appointed officers, officials, employees or volunteers. Consultant's
insurance shall apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer's liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At
the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects City or its respective elected or appointed officers, officials, employees and
volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and claims. The Consultant agrees that the
requirement to provide insurance shall not be construed as limiting in any way the extent to which
the Consultant may be held responsible for the payment of damages to any persons or property
resulting from the Consultant's activities or the activities of any person or persons for which the
Consultant is otherwise responsible nor shall it limit the Consultant's indemnification liabilities as
provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with
Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall
require the subcontractor to maintain the same policies of insurance that the Consultant is required
to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to
City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City,its officers, employees and agents("Indemnified Parties") against,and will hold
and save them and each of them harmless from, any and all actions, either judicial, administrative,
arbitration or regulatory claims, damages to persons or property, losses, costs, penalties,
obligations, errors, omissions or liabilities whether actual or threatened (herein "claims or
liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein of
Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity
for which Consultant is legally liable("indemnitors"),or arising from Consultant's or indemnitors'
reckless or willful misconduct,or arising from Consultant's or indemnitors' negligent performance
of or failure to perform any term, provision, covenant or condition of this Agreement, and in
connection therewith:
10-
dependent contractor of
City
and shall remain at all times as
to City a wholly independent contractor with only such obligations as are consistent with
that role. Consultant shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. City shall not in
any way or for any purpose become or be deemed to be a partner of 7-without a driver
for a period of 45 days or 2) The"insured's"name and address; and less; and 3) To the extent
possible,
thenamesand17. RESULTANT MENTAL ANGUISH COVERAGE -addresses of any
injured persons or Paragraph C of-SECTION V—DEFINITIONS is witnesses. deleted and
replaced by the following:13. WAIVER OF SUBROGATION Bodilyinjury" means bodilyinjury, sickness or
Paragraph A.S. -TRANSFER OF RIGHTS OFn,disease sustained by any person, including RECOVERY AGAINSTOTHERSTOUSofmentalanguishordeathasaresultofthe"bodilySECTIONIV—BUSINESS AUTO CONDITIONS is injury"sustained by that person.deleted and replaced with thefollowing5. We will waive the right of recovery we wouldotherwisehaveagainstanotherpersonor
organization for"loss"to which this insurance Form: 16-02-
0292 (Rev. 4-11) Page 3
of 3 Includes copyrighted material of Insurance
Services Office, Inc. with its permission"ACORD 25(2016/03) The
ACORD name and logo are registered marks of ACORD
G.12.b
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a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs and attorney's
fees incurred in connection therewith;
b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection with
the negligent performance of or failure to perform such work,operations or activities of Consultant
hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees
harmless therefrom;
c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorney's
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it
fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City's sole negligence or willful acts or omissions,but,to the fullest extent permitted
by law, shall apply to claims and liabilities resulting in part from City's negligence, except that
design professionals' indemnity hereunder shall be limited to claims and liabilities arising out of
the negligence, recklessness or willful misconduct of the design professional. The indemnity
obligation shall be binding on successors and assigns of Consultant and shall survive termination
of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California, rated"A" or better in the most recent edition of Best Rating
Guide,The Key Rating Guide or in the Federal Register, and only ifthey are of a financial category
Class VII or better, unless such requirements are waived by the Risk Manager of the City ("Risk
Manager") due to unique circumstances. If this Agreement continues for more than 3 years
duration, or in the event the risk manager determines that the work or services to be performed
under this Agreement creates an increased or decreased risk of loss to the City, the Consultant
agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt
of written notice from the Risk Manager.
11-
of or failure to perform any term, provision,
covenant or condition of this Agreement, and in connection therewith:10-dependent contractor of City and
shall remain at all times as to City a wholly independent contractor with only such obligations
as are consistent with that role. Consultant shall not at any time or in any manner represent that it
or any of its agents or employees are agents or employees of City. City shall not in any way or for
any
purposebecomeorbedeemedtobeapartnerof7-
without a driver for a period of 45 days or 2) The"insured'
s"name and address; and less; and 3) To the extent possible, the
names and 17. RESULTANT MENTAL ANGUISH COVERAGE -addresses of any injured persons or Paragraph C of-SECTION V—DEFINITIONS is witnesses. deleted and replacedbythefollowing:13. WAIVER OFSUBROGATIONBodilyinjury" means bodilyinjury, sickness or Paragraph A.S. -TRANSFER OF RIGHTS OF n,disease sustainedbyanyperson, including RECOVERY AGAINST OTHERS TO US of mentalanguishordeathasaresult
of the"bodily SECTION IV—BUSINESS AUTO CONDITIONS is injury"
sustained by that person.deleted and
replaced with the following 5. We will
waive the right of recovery we would otherwise have against another
person or organization for"loss"to which this insurance Form: 16-
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ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers,books of accounts,
invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the "books and records"), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete and
detailed. The Contract Officer shall have full and free access to such books and records at all times
during normal business hours of City, including the right to inspect, copy, audit and make records
and transcripts from such records. Such records shall be maintained for a period of three(3)years
following completion of the services hereunder, and the City shall have access to such records in
the event any audit is required. In the event of dissolution of Consultant's business, custody of the
books and records may be given to City, and access shall be provided by Consultant's successor
in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in
providing access to the books and records if a public records request is made and disclosure is
required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of
work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees
that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or
will materially increase or decrease the cost of the work or services contemplated herein or, if
Consultant is providing design services, the cost of the project being designed, Consultant shall
promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the "documents and materials"),
including any electronic documents and materials, prepared by Consultant, its employees,
subcontractors and agents in the performance of this Agreement shall be the property of City and
shall be delivered to City in a format of the City's choice upon request of the Contract Officer or
upon the termination of this Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership use, reuse, or assignment of the documents and materials hereunder. Any use,reuse or
assignment of such completed documents for other projects and/or use of uncompleted documents
without specific written authorization by the Consultant will be at the City's sole risk and without
liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use,
reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant
12-
be a partner of 7-without a driver for a period of 45 days or 2)
The"
insured's"name and address; and less; and 3) To the
extent possible, the names and 17. RESULTANT MENTAL ANGUISH COVERAGE -addresses of any
injured persons or Paragraph C of-SECTION V—DEFINITIONS is witnesses. deleted and
replaced by the following:13. WAIVER OFSUBROGATIONBodilyinjury" means bodilyinjury, sickness or Paragraph A.S. -TRANSFER OF RIGHTS OF n,disease sustained byanyperson, including RECOVERY AGAINST OTHERSTOUSofmentalanguishordeathasaresultofthe"bodily SECTION IV—BUSINESSAUTOCONDITIONSisinjury"sustained by that person.deleted and replacedwiththefollowing5. We will
waive the right of recovery we would otherwise have against
another person or organization for"loss"
to which this insurance Form: 16-02-
0292 (Rev. 4-11) Page 3 of 3 Includes copyrighted material
of Insurance Services Office, Inc. with its permission"ACORD 25(2016/
G.12.b
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shall have the right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any documents or materials prepared by them, and in the event Consultant
fails to secure such assignment, Consultant shall indemnify City for all damages resulting
therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as
works made for hire" as defined in 17 U.S.C. § 101, such documents and materials are hereby
deemed"works made for hire" for the City.
6.4 Confidentiality and Release of Information.
a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential,unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney,voluntarily provide documents, declarations, letters of support,testimony at depositions,
response to interrogatories or other information concerning the work performed under this
Agreement. Response to a subpoena or court order shall not be considered "voluntary"provided
Consultant gives City notice of such court order or subpoena.
c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct.
d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena,notice of
deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work performed
there under. City retains the right,but has no obligation, to represent Consultant or be present at
any deposition,hearing or similar proceeding. Consultant agrees to cooperate fully with City and
to provide City with the opportunity to review any response to discovery requests provided by
Consultant. However,this right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of San Bernardino, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
13-
specific written authorization by the Consultant will be
at the City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties
shall not extend to such use,reuse or assignment. Consultant may retain copies of such
documents for its own use. Consultant 12-be a partner of 7-without a driver
for
a period of 45 days or 2) The"insured's"name and address; and less; and
3)
Totheextentpossible, the names and 17. RESULTANT MENTAL ANGUISH
COVERAGE -addresses of any injured persons or Paragraph C of-SECTION V—DEFINITIONS
is witnesses. deleted and replaced by the following:13. WAIVER OF SUBROGATION Bodilyinjury"
means bodilyinjury, sickness or Paragraph A.S. -TRANSFER OF RIGHTS OF n,disease sustained by anyperson, including RECOVERY AGAINST OTHERS TO US ofmentalanguishordeathas aresultofthe"bodily SECTION IV—BUSINESS AUTO CONDITIONS is injury"sustained by that person.deletedandreplacedwiththefollowing5. We will waive the rightofrecoverywewouldotherwisehave
against another person or organization for"loss"to which this
insurance Form: 16-02-0292 (Rev.
4-11) Page 3 of 3 Includes
copyrighted material of Insurance Services Office, Inc. with its permission"ACORD
25(2016/03) The ACORD name and logo are registered marks
G.12.b
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Court, venue shall lie exclusively in the Central District of California, in the County of San
Bernardino, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed after
the date of default. Instead, the City may give notice to Consultant of the default and the reasons
for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default,the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative,the City may, in its sole discretion, elect to pay some or all of the outstanding invoices
during the period of default. If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article. Any failure on the part of the City to give
notice of the Consultant's default shall not be deemed to result in a waiver of the City's legal rights
or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by ,
reason of Consultant's acts or omissions in performing or failing to perfonn Consultant's
obligation under this Agreement. In the event that any claim is made by a third party,the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of City
to exercise such right to deduct or to withhold shall not, however, affect the obligations of the
Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
14-
guarantee and warranties shall not extend to such use,
reuse or assignment. Consultant may retain copies of such documents for its own
use. Consultant 12-be a partner of7-without a driver for a period of 45daysor2) The"insured's"name andaddress; and less; and 3) Totheextentpossible, the names and 17. RESULTANT MENTAL ANGUISH COVERAGE -addresses of any injured personsorParagraphCof-SECTION V—DEFINITIONS is witnesses. deleted andreplacedbythefollowing:13. WAIVER
OF SUBROGATION Bodilyinjury" means bodilyinjury, sickness or Paragraph A.S. -
TRANSFER OF RIGHTS OF n,disease
sustained by any person, including RECOVERY AGAINST
OTHERS TO US of mental anguish or death as a result
of the"bodily SECTION IV—BUSINESS AUTO CONDITIONS is injury"sustained
G.12.b
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of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any
other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any tune, with or without cause, upon written notice to Consultant. In addition, the
Consultant may terminate this Contract for cause, upon sixty (60) days' advance written notice to
City. Upon receipt of any notice of termination, Consultant shall immediately cease all services
hereunder except such as may be specifically approved by the Contract Officer. Except where the
Consultant has initiated termination, the Consultant shall be entitled to compensation for all
services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or
such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event
the Consultant has initiated termination, the Consultant shall be-entitled to compensation only for
the reasonable value of the work product actually produced hereunder. In the event of termination
without cause pursuant to this Section,the terminating party need not provide the non-terminating
party with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2,take over the work and
prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to
the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated(provided that the City shall use reasonable efforts to mitigate such
damages), and City may withhold any payments to the Consultant for the purpose of set-off or
partial payment of the amounts owed the City as previously stated.
7.9 Attorney's Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement,the prevailing party in such action
or proceeding, in addition to any other relief which may be granted, whether legal or equitable,
shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any
appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable
costs for investigating such action,taking depositions and discovery and all other necessary costs
15-
and warranties shall not extend to such use,reuse or assignment.
Consultant may retain copies of such documents for its own use. Consultant 12-be a partner
of
7-without a driver for a period of 45
days or 2) The"insured's"name and address; and less; and 3)
To the extent possible, the names and17. RESULTANT MENTAL ANGUISH COVERAGE -addresses of any injuredpersonsorParagraphCof-SECTION V—DEFINITIONSiswitnesses. deleted and replaced bythefollowing:13. WAIVER OF SUBROGATION Bodilyinjury" means bodilyinjury, sickness or Paragraph A.S. -TRANSFER OFRIGHTSOFn,disease sustained by any person, including RECOVERY AGAINSTOTHERSTOUSofmentalanguish
or death as a result of the"bodily SECTION IV—
BUSINESS AUTO CONDITIONS is injury"sustained
by that person.deleted and replaced with
the following 5. We will waive the right of recovery we
would otherwise have against another person or organization for"loss"to
G.12.b
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the court allows which are incurred in such litigation. All such fees shall be deemed to have
accrued on commencement of such action and shall be enforceable whether or not such action is
prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant's performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times avoid
conflicts of interest or the appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation,marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion,sex,gender, sexual orientation,marital status, national origin, ancestry or other protected
class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use ofunauthorized aliens,
Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions
imposed, together with any and all costs, including attorney's fees, incurred by City.
16-
usly stated.7.9 Attorney'
s Fees.If either party to this Agreement is required to
initiate or defend or made
a party to any action or proceeding in any way connected with this Agreement,the prevailing party in
such action or proceeding, in addition to any other relief which may be granted, whether legal
or equitable,shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney'
s fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled
to all other reasonable costs for investigating such action,taking depositions and discovery and all other necessary costs
15-and warranties shall not extend to such use,reuse or assignment. Consultant may
retain
copies of such documents for its own use. Consultant 12-be
a partner of 7-without a driver for a period of 45 days or 2) The"
insured'
s"name and address; and less; and 3) To
the extent possible, the names and 17. RESULTANT MENTAL ANGUISH COVERAGE -addresses of
any injured persons or Paragraph C of-SECTION V—DEFINITIONS is witnesses. deleted and replaced bythefollowing:13. WAIVER OF SUBROGATION Bodilyinjury" meansbodilyinjury, sickness or Paragraph A.S. -TRANSFER OF RIGHTS OF n,disease sustained by any person, including RECOVERY AGAINST OTHERS TO USofmentalanguishordeathasaresultofthe"bodilySECTIONIV—BUSINESS AUTO CONDITIONS is
injury"sustained by that person.deleted and replaced with the
following 5. We will waive the
right of recovery we would otherwise have
against another person or organization for"loss"to which this insurance
Form: 16-02-0292 (Rev. 4-11) Page 3 of 3
G.12.b
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ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand,request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager
and to the attention of the Contract Officer (with her/his name and City title), City of Grand
Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the
person(s) at the address designated on the execution page of this Agreement. Either party may
change its address by notifying the other party ofthe change of address in writing. Notice shall be
deemed communicated at the time personally delivered or in seventy-two (72)hours from the time
of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement maybe executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any,between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences,clauses,paragraphs, or sections
contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or
decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any
of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder
unless the invalid provision is so material that its invalidity deprives either party ofthe basic benefit
of their bargain or renders this Agreement meaningless.
17-
16-usly stated.7.
9 Attorney's Fees.If either party to this Agreement is
required to initiate or defend
or made a party to any action or proceeding in any way connected with this Agreement,the prevailing
party in such action or proceeding, in addition to any other relief which may be granted,
whether legal or equitable,shall be entitled to reasonable attorney's fees. Attorney's fees shall
include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall
be entitled to all other reasonable costs for investigating such action,taking depositions and discovery and all other
necessary costs 15-and warranties shall not extend to such use,reuse or assignment.
Consultant
may retain copies of such documents for its own use. Consultant
12-be a partner of 7-without a driver for a period of 45 days or
2)
The"insured's"name and address; and less; and
3) To the extent possible, the names and 17. RESULTANT MENTAL ANGUISH COVERAGE -
addresses of any injured persons or ParagraphCof-SECTION V—DEFINITIONS is witnesses. deleted andreplacedbythefollowing:13. WAIVER OF SUBROGATIONBodilyinjury" means bodilyinjury, sickness or ParagraphA.S. -TRANSFER OF RIGHTS OF n,disease sustained by any person, including RECOVERY AGAINST OTHERSTOUSofmentalanguishordeathasaresultofthe"bodily SECTION IV—BUSINESS AUTO
CONDITIONS is injury"sustained by that person.deleted and replaced
with the following 5. We will
waive the right of recovery we would
otherwise have against another person or organization for"loss"to which
this insurance Form: 16-02-0292 (Rev. 4-11) Page 3
G.12.b
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9.6 Warranty&Representation of Non-Collusion.
No official,officer,or employee of City has any financial interest, direct or indirect,in this
Agreement, nor shall any official, officer, or employee of City participate in any decision relating
to this Agreement which may affect his/her financial interest or the financial interest of any
corporation, partnership, or association in which (s)he is directly or indirectly interested, or in
violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
financial interest" shall be consistent with State law and shall not include interests found to be
remote" or"noninterests"pursuant to Government Code Sections 1091 or 1091.5.
Nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation,including but not limited to the Political Reform Act(Government Code
Sections 81000, et seq.)
Consultant warrants and represents that it has not paid or given, and will not pay or give,
to any third party including,but not limited to, any City official, officer, or employee, any money,
consideration, or other thing of value as a result or consequence of obtaining or being awarded any
agreement. Consultant further warrants and represents that(s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render this
Agreement void and of no force or effect.
Consultant's Authorized Initials ,/j
ar-
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that(i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns ofthe parties.
SIGNATURES ON FOLLOWING PAGE]
18-
usly stated.7.9 Attorney's Fees.If either
party to this Agreement is
required to initiate or defend or made a party to any action or proceeding in any way connected
with this Agreement,the prevailing party in such action or proceeding, in addition to any other
relief which may be granted, whether legal or equitable,shall be entitled to reasonable attorney's
fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled
to attorney's fees shall be entitled to all other reasonable costs for investigating such action,taking depositions
and discovery and all other necessary costs 15-and warranties shall not extend to
such
use,reuse or assignment. Consultant may retain copies of such documents
for its own use. Consultant 12-be a partner of 7-without a driver for a
period
of 45 days or 2) The"insured's"name
and address; and less; and 3) To the extent possible, the names and
17. RESULTANT MENTAL ANGUISH COVERAGE -addresses ofanyinjuredpersonsorParagraphCof-SECTION V—DEFINITIONS is witnesses. deleted and replaced by thefollowing:13. WAIVER OF SUBROGATION Bodilyinjury" means bodilyinjury, sickness or Paragraph A.S. -TRANSFER OF RIGHTS OF n,disease sustained by anyperson, including RECOVERY AGAINST OTHERS TO US of mental anguish ordeathasaresultofthe"
bodily SECTION IV—BUSINESS AUTO CONDITIONS is injury"sustained by
that person.deleted and replaced with
the following 5. We will waive the
right of recovery we would otherwise have against another person or
organization for"loss"to which this insurance Form: 16-02-0292 (
G.12.b
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
City of Grand Terrace, a municipal
corm - '•n
i
Darc i5' J!1 ia
TEST:
cA
e ra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & R, LLP
Adrian R. Guerra, City Attorney
CONSULTANT:
Interwest Consulting Group, a Colorado
Corporation
By:
Name: Q'` ° ice e
Title: p6e. 31--
By:
Name:"9 c 1 oc's0 i\
Title: ('
Address: 1500 S. Haven Avenue, Suite 220
Ontario, CA 91761
Two corporate officer signatures required when Consultant is a corporation,with one signature required from
each of the following groups: 1)Chairman of the Board,President or any Vice President; and 2)Secretary,any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
01247.0005/606806.2 19
including,but not limited to, any City official,
officer, or employee, any money,consideration, or
other thing of value as a result
or consequence of obtaining or being awarded any agreement. Consultant
further warrants and represents that(s)he/it has not engaged in any act(s),omission(s), or
other conduct or
collusion that would result in the payment of
any money,consideration, or other thing of value to anythirdpartyincluding, but not limited to, any City official, officer, or
G.12.b
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ACKNOWLEDGEMENT
State of Colorado
ss.
County of Boulder
iZie‘-•On 9 2020 before me, %iC'r .-)• 114-yes , Notary Public,
personally appeared %r' 2 f „ who proved to
me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)
on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of Colorado that the
foregoing paragraph is true and correct. Tricia J.Hayes
NOTARY PUBLIC
STATE OF COLORADO
WITNESS my hand and official seal.NOTARY ID 20034019453
MY COMMISSION EXPIRES June 19,2023
My commission expires: 6// 972043
Signature of Notary Publ.eilil, _ 4 eo
J
SHALL BE
DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED
BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER
RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S
BUSINESS ENTITY.01247.0005/606806.2 19
including,but not limited to, any City official, officer, or
employee, any money,consideration, or other thing of value as a result or consequence of obtaining or being
awarded any agreement.
Consultant further warrants and represents that(s)he/
it has not engaged in any act(s),omission(s), or other conduct or collusion that would result in the payment of
G.12.b
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ACKNOWLEDGEMENT
State of Colorado
ss.
County of Boulder
On /ic / to-ZD before me, , : - I_ A, , Notary Public,
personally appeared r horsa.7 who proved to
me on'the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)
on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of Colorado that the
foregoing paragraph is true and correct. Trlcia J.Hayes
NOTARY PUBLIC -:
STATE OF COLORADO
WITNESS my hand and official seal. NOTARY ID 20034019453MYCOMMISSIONEXPIRESJune 19,2023
My commission expires: ‘//,2G23
Signature of Notary Pub' j^ir, eo J SHALL BE
DULY
NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY
BE REQUIRED BY THE BYLAWS,
ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS
APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.01247.
0005/606806.2 19 including,but not
limited to, any City official, officer, or employee, any money,
consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants
and represents that(s)he/it has not
engaged in any act(s),omission(s), or other conductorcollusionthatwouldresultinthepaymentofanymoney,consideration,
G.12.b
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EXHIBIT "A"
SCOPE OF SERVICES
Consultant will provide contract services for the City ("Services"). The Services will
include, but not be limited to, the following:
A. Deputy Building Official Services include,but are not limited to, the following:
i. Assisting customers(e.g.,developers and City residents)with City Building
Code questions.
ii. Conducting field inspection services, as needed.
iii. Reviewing and commenting on development applications participating in
the City's Planning Commission/Site and Architectural Review Board
meetings.
iv. Providing training and support to the City's permit technician.
v. Supervising the City's permit technician.
B. ICC Certified Plans Examiner Services include, but are not limited to, providing
plan and check services by the Deputy Building Official to help offset the cost of
this Agreement. Plan checking outside the ability of the Deputy Building Official
will be assigned to qualified Interwest personnel. ICC Certified Plans Examiner
Services include,but are not limited to the following:
i. Plan checking of onsite grading plans.
ii. Plan checking site,structural,mechanical,engineering,and plumbing plans.
iii. Providing written and redline plan check corrections and responses in a
timely manner and in accordance with any deadlines provided by City staff.
C. Code Enforcement/Animal Control Supervisor Services include,but are not limited
to, the following:
i. Supervising the City's Code Enforcement and Animal Control Staff.
H. Assessing City procedures and processes and making recommendation to
improve efficiencies.
iii. Reviewing cases and providing direction to City's Code Enforcement and
Animal Control Staff.
iv. Providing written and redline plan check corrections and responses in a
timely manner and in accordance with any deadlines provided by City staff.
01247.0005/606806.2 A-l
eration, or other thing of value will render this Agreement
void and of no force or effect.Consultant's Authorized Initials ,/j ar-9.7
Corporate Authority.The persons executing this Agreement on behalf of the parties hereto warrant that(i)
such party is duly organized and existing, (ii) they are duly authorized to execute and deliver
this Agreement on behalf of said party, (iii)
by so executing this Agreement,
such
party is formally bound
to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.SIGNATURES ON FOLLOWING
PAGE]18-usly stated.7.9 Attorney's Fees.If either party to this Agreement is
required to initiate or defend or made a party to any action or proceeding in any
way connected with this Agreement,the prevailing party in such actionor proceeding,
in addition to any
other
relief which may be granted, whether legal or equitable,
shall be entitled to reasonable
attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a
party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating
such action,taking depositions and discovery and all other necessary costs 15-and warranties shall not
extend to such use,reuse or assignment. Consultant may retain copies of such documents for its own use.
Consultant 12-be a partner of 7-without a driver for a period of 45 days or 2)
The"insured's"name and address; and less; and 3) To the extent possible,
the
names and 17. RESULTANT MENTAL ANGUISH COVERAGE -addresses of any injured
persons or Paragraph C of-SECTION V—DEFINITIONS is witnesses. deleted and replaced by the following:
13.
WAIVER OF SUBROGATION Bodilyinjury" means bodilyinjury, sickness or Paragraph
A.S. -TRANSFER OF RIGHTS OF n,disease sustained by any person, including
RECOVERY AGAINST OTHERS TO US of mentalanguishordeathasaresultofthe"bodilySECTIONIV—BUSINESS AUTO CONDITIONS is injury"sustainedbythatperson.deleted and replacedwiththefollowing5. We will waive the right of recovery we would otherwise have againstanotherpersonororganizationfor"loss"to which this insurance Form: 16-02-0292 (Rev. 4-11)
Page 3 of 3 Includes copyrighted material of Insurance Services
Office, Inc. with its permission"ACORD
25(2016/03) The ACORD name and
logo are registered marks of ACORD
G.12.b
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D. As requested on a case by case basis by the Contract Officer, Public Works
Maintenance Supervisor Services include,but are not limited to,the following:
i. Supervising the City's Public Works Department Maintenance Staff.
ii. Reviewing cases and provide direction to the City's Public Works
Department Maintenance Staff.
iii. Providing written and redline plan check corrections and responses in a
timely manner and in accordance with any deadlines provided by City staff.
II. As part of the Services, Consultant will prepare and deliver such tangible work
products to the City as the City may require from time to time.
III. In addition to the requirements of Section 6.2,during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports:
A. Consultant shall meet at least bi-monthly with the Planning and Development
Services Director and Public Works Director, as applicable, to provide updates on
the Services provided under this Agreement.
IV. All work product is subject to review and acceptance by the City, and must be revised
by the Consultant without additional charge to the City until found satisfactory and
accepted by City.
V. Consultant will utilize the following personnel to accomplish the Services:
A. Mark Berg, Deputy Building Official
01247.0005/6068062 A-2
ontrol
Supervisor Services include,but are not limited to,
the following:i. Supervising the City's Code Enforcement andAnimalControlStaff.H. Assessing City procedures and processes and making recommendation
G.12.b
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EXHIBIT "B"
SPECIAL REQUIREMENTS
Superseding Contract Boilerplate)
Section 1.7 (Further Responsibilities of Parties) is hereby amended as follows
stfik-eteugh represents deleted language while bold italics represents added language):
a) Both parties agree to use reasonable care and diligence to perform their
respective obligations under this Agreement. Both parties agree to act in good faith
to execute all instruments, prepare all documents and take all actions as may be
reasonably necessary to carry out the purposes of this Agreement. Unless hereafter
specified,neither party shall be responsible for the service of the other.
b) In the event that Consultant utilizes a retired annuitant ofthe California
Public Employees' Retirement System ("Annuitant") to perform any services
under this Agreement, Consultant shall ensure that the Annuitant's performance
of any services under this Agreement is in compliance with all applicable laws,
including, but not limited to, the California Public Employees' Retirement
System's ("CalPERS") rules and regulations governing the hiring of retired
CalPERS annuitants by California cities."
II. Section 5.3 (Indemnification) is hereby amended as follows ( represents
deleted language while bold italics represents added language):
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and
hold harmless the City, its officers, employees and agents ("Indemnified Parties")
against, and will hold and save them and each of them harmless from, any and all
actions, either judicial, administrative, arbitration or regulatory claims,damages to
persons or property, losses, costs, penalties, obligations, errors, omissions or
liabilities whether actual or threatened (herein"claims or liabilities") that may be
asserted or claimed by any person, firm or entity arising out of or in connection
with the negligent performance ofthe work,operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any
individual or entity for which Consultant is legally liable("indemnitors"),or arising
from Consultant's or indemnitors' reckless or willful misconduct, or arising from
Consultant's or indemnitors' negligent performance of or failure to perform any
term, provision, covenant or condition of this Agreement, and in connection
therewith:
a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs
and attorney's fees incurred in connection therewith;
01247.0005/6068062 B-1
18-usly stated.7.9 Attorney's Fees.If either party to this Agreement is required
to initiate or defend or made a party to any action or proceeding in any way
connected with this Agreement,the prevailing party in such action or proceeding, in addition to any
other relief which may be granted, whether legal or equitable,shallbe entitled
to reasonable attorney's
fees.
Attorney's fees shall include attorney's fees on
any appeal, and in addition
a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such
action,taking depositions and discovery and all other necessary costs 15-and warranties shall not extend
to such use,reuse or assignment. Consultant may retain copies of such documents for its own
use. Consultant 12-be a partner of 7-without a driver for a period of 45 days or
2) The"insured's"name and address; and less; and 3) To the extent possible, the names and
17. RESULTANT MENTAL ANGUISH COVERAGE -addresses of any injured persons or Paragraph C of-
SECTION
V—DEFINITIONS is witnesses. deleted and replaced by the following:13.
WAIVER OF SUBROGATION Bodilyinjury" means bodilyinjury, sickness or Paragraph A.S. -TRANSFER OF RIGHTS OF n,
disease
sustained by any person, including RECOVERY AGAINST OTHERS TO
US of mental anguish or death as a result of the"bodily SECTION
IV—BUSINESS AUTO CONDITIONS is injury"sustainedbythatperson.deleted and replaced with the following5. We will waive the right of recoverywewouldotherwisehaveagainst anotherpersonororganizationfor"loss"to which this insurance Form: 16-02-0292 (Rev. 4-11) Page 3 of 3 Includes copyrighted material of Insurance Services Office, Inc. with its permission"ACORD 25(
2016/03) The ACORD name and logo are registered marks
of ACORD
G.12.b
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b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in
connection with the negligent performance of or failure to perform such work,
operations or activities of Consultant hereunder; and Consultant agrees to save and
hold the City,its officers, agents, and employees harmless therefrom;
c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages
or other claims arising out of or in connection with the negligent performance of or
failure to perform the work, operation or activities of Consultant hereunder,
Consultant agrees to pay to the City, its officers, agents or employees, any and all
costs and expenses incurred by the City, its officers, agents or employees in such
action or proceeding, including but not limited to, legal costs and attorney's fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors
and if it fails to do so Consultant shall be fully responsible to indemnify City
hereunder therefore, and failure of City to monitor compliance with these
provisions shall not be a waiver hereof This indemnification includes claims or
liabilities arising from any negligent or wrongful act, error or omission, or reckless
or willful misconduct of Consultant in the performance of professional services
hereunder. The provisions of this Section do not apply to claims or liabilities
occurring as a result of City's sole negligence or willful acts or omissions, but, to
the fullest extent permitted by law, shall apply to claims and liabilities resulting in
part from City's negligence, except that design professionals' indemnity hereunder
shall be limited to claims and liabilities arising out of the negligence, recklessness
or willful misconduct of the design professional. The indemnity obligation shall be
binding on successors and assigns of Consultant and shall survive termination of
this Agreement.
d) Consultant's services under this Agreement are being provided to the City
as that of an independent contractor. In the event that Consultant or any
employee, agent, or subcontractor of Consultant providing services under this
Agreement claims or is determined by the California Public Employees'
Retirement System ("CalPERS") or a court of competent jurisdiction to be
classified as other than an independent contractor, then Consultant shall
indemnify, defend, and hold harmless the City, its officers, employees and agents
from any and all assessed fines, penalties, judgments and/or employer
contributions to CalPERS for CalPERS retirement benefits on behalf of
Consultant, its officers, employees, agents, subcontractors, or invitees, or any
individual or entity for which Consultant is legally liable, as well as for the
payment of any interest on such fines, penalties, judgments or CalPERS
contributions, including such payments which would otherwise be the
responsibility ofthe City. Consultant's obligations under this Section 5.3(d)shall
be in addition to any other obligation of the Consultant to indemnify, defend, and
hold harmless the City, its officers, employees and agents."
01247.0005/606806.2 B-2
and warranties shall not extend to such use,
reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant 12-be a
partner of 7-without a driver for a period of 45 days or 2) The"insured's"name
and address; and less; and 3) To the extent possible, the names and 17.
RESULTANT
MENTAL ANGUISH COVERAGE -addresses of any injured persons or Paragraph C
of-SECTION V—DEFINITIONS is witnesses. deleted and replaced by the following:13. WAIVER OF SUBROGATION
Bodilyinjury"
means bodilyinjury, sickness or Paragraph A.S. -TRANSFER OF
RIGHTS OF n,disease sustained by any person, including RECOVERY AGAINST OTHERS TO
US of mental anguish or death asaresultofthe"bodily SECTION IV—BUSINESS AUTOCONDITIONSisinjury"sustained by that person.deletedandreplacedwiththefollowing 5. We will waive the right of recovery we would otherwise have against another person or organizationfor"loss"to which this insurance Form: 16-02-0292 (Rev. 4-11) Page 3 of 3
Includes copyrighted material of Insurance Services Office, Inc. with its
permission"ACORD 25(2016/03) The
ACORD name and logo are registered marks
of ACORD
G.12.b
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EXHIBIT "C"
SCHEDULE OF COMPENSATION
I.Consultant shall perform the Services in Exhibit A at the following rates:
SERVICE RATE
A. Deputy Building Official Services 115.00/hour
B. ICC Certified Plans Examiner Services 100.00/hour
C. Code Enforcement/Animal Control Supervisor $115.00/hour
Services
D. Public Works Maintenance Supervisor Services $115.00/hour
H. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed,the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment,materials, and
travel properly charged to the Services.
HI. The total compensation for the Services shall not exceed the Contract Sum as
provided in Section 2.1 of this Agreement.
01247.0005/606806.2 C-1
nder therefore, and failure of City to monitor compliance with these provisions shall not
be a waiver hereof This indemnification includes claims or liabilities arising from any
negligent or wrongful
act, error or omission, or reckless or willful misconduct of Consultant
in the performance of professional services
hereunder. The provisions of this
Section
do not apply to claims or liabilities occurring
as a result of City's sole negligence or willfulactsoromissions, but, to the fullest extent permitted by law, shall
G.12.b
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EXHIBIT "D"
SCHEDULE OF PERFORMANCE
I.Consultant shall commence performance of all Services within 3 business days of this
Agreement's complete execution by the parties. Consultant shall further perform all
Services timely in accordance with the schedules to be developed by Consultant and
subject to the written approval of the Contract Officer.
II. In addition to any other tangible work products required by this Agreement,
Consultant shall deliver such tangible work products that the City may require from
time to time.
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
IV. The City in its sole discretion may extend the term of this Agreement in writing by
two (2) terms of one (1)year each.
D-1
G.12.b
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CITY OF GRAND TERRACE
CITY COUNCIL, CITY COUNCIL AS THE SUCCESSOR AGENCY
TO THE COMMUNITY REDEVELOPMENT AGENCY
AND HOUSING AUTHORITY
MINUTES ● JANUARY 11, 2022
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
January 11, 2022
City Council Minutes
PowerPoint Presentations
Procedure for Filling a
City Council Vacancy
January 11, 2022
Consideration of a Procedure to Fill a City
Council Vacancy
This staff report supports City Council Goal #5, “Engage in Proactive Communication” by allowing community input on potential procedures on filling City Council vacancies.
In 2021, the City Council approved a Future Agenda Item request from City Council Member Robles to consider the adoption of a policy to govern how the City Council will fill a vacancy on the City Council should a seat become vacant during the term of office.
Specifically, the policy would require the City Council to appoint the candidate who received the most votes at the most recent election (for which a City Council seat was on the ballot), but who was not elected to office.
State Law Requirements
Government Code Section 36512 governs the vacancy filling
process. Two options are available to the City Council:
1.Appoint someone to fill the vacancy; or
2.Call a special election to fill the vacancy.
Action must occur within 60 days of the vacancy.
Authority to Create Own Appointment
Process
There is no process to fill a vacancy under state law. The City Council has
authority to establish its own process to determine how a vacancy can be
filled by appointment with three state law restrictions:
1.The appointment must be made within 60 days of the commencement
of the vacancy.
2.The term of the appointee must be compliance with Government Code
Section 36512.
3.The appointee must otherwise be eligible for holding office, including
compliance with age and residency requirements.
Options for Consideration
The City Council has the discretion to adopt an appointment procedure it desires if the City Council chooses not to fill the seat by a special election.
Accept applications, conduct interviews, and appoint without any guidelines or selection criteria.
Appoint the next highest vote-getter from the last general municipal election.
Establish criteria to be considered for appointment, such as previous candidates for office and vote count, participation in the City, or other criteria as the City Council may desire.
Ideas for Implementation
Make requirements mandatory
Provide list of “things to consider” when considering who
to appoint
Implementation –Resolution or
Ordinance?
Whether by ordinance or resolution, the policy can always
be changed by future City Councils.
Resolution can be amended at any time without notice –
therefore greater flexibility.
If by ordinance, less flexibility due to two readings and
30-day waiting period before new ordinance takes effect.
60-day limit to make appointment may not work.
Questions?