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03/22/2022CITY OF GRAND TERRACE CITY COUNCIL AGENDA ● MARCH 22, 2022 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 COMMENTS FROM THE PUBLIC The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time. If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak: *67 1-669-900-9128 Enter Meeting ID: 836 3938 2848 Password: 706979 The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at (909) 824-6621 x230 by 5:00 p.m. If you wish to have your comments read to the City Council during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words). Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-ca.gov. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov. AMERICANS WITH DISABILITIES ACT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible. Agenda Grand Terrace City Council March 22, 2022 City of Grand Terrace Page 2 CALL TO ORDER Convene City Council Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe    Mayor Pro Tem Bill Hussey    Council Member Sylvia Robles    Council Member Doug Wilson    Council Member Jeff Allen    A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA B. SPECIAL PRESENTATIONS - NONE C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 03/08/2022 DEPARTMENT: CITY CLERK 3. Approval of the January-2022 Check Register in the Amount of $638,144.83 RECOMMENDATION: Approve the Check Register No. 01312022 in the amount of $638,144.83 as submitted, for the month ending January 31, 2022. DEPARTMENT: FINANCE Agenda Grand Terrace City Council March 22, 2022 City of Grand Terrace Page 3 4. Approval of the February-2022 Check Register in the Amount of $502,669.57 RECOMMENDATION: Approve the Check Register No. 02282022 in the amount of $502,669.57 as submitted, for the month ending February 28, 2022. DEPARTMENT: FINANCE 5. City Department Monthly Activity Report - January 2022 RECOMMENDATION: Receive and file. DEPARTMENT: CITY MANAGER 6. Historical & Cultural Activities Committee Member Mary Beth Correra Resignation, Prepare & Send Letter of Appreciation on Behalf of the City Council and Direct the City Clerk to Post Notice of Vacancy RECOMMENDATION: Accept the Resignation of Historical & Cultural Activities Committee Member Mary Beth Correra, Direct the City Clerk to Prepare and Send a Letter of Appreciation on Behalf of the City Council and Direct the City Clerk to Post Notice of Vacancy DEPARTMENT: CITY CLERK 7. Direct City Manager to Assign Proxy Votes for Riverside Highland Water Company Annual Meeting RECOMMENDATION: Direct City Manager to assign proxy votes at the annual meeting of the Riverside Highland Water Company in a manner that the City Manager feels is in the best interest of the City. DEPARTMENT: CITY MANAGER 8. Adoption of Resolution of Approving Application for Per Capita Grant Funds RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING APPLICATION(S) FOR PER CAPITA GRANT FUNDS DEPARTMENT: CITY MANAGER 9. Revision to Fiscal Year 2021-22 of Capital Improvement Program for Fiscal Years 2021- 2026 RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING THE REVISION TO FISCAL YEAR 2021-22 OF FIVE-YEAR MEASURE I CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2021/22 THROUGH 2025/26 DEPARTMENT: PUBLIC WORKS Agenda Grand Terrace City Council March 22, 2022 City of Grand Terrace Page 4 10. Approve Amendment No. 4 to the Agreement with St. Francis Electric, LLC, Which Extends the Term to June 30, 2022, and Provides $5,000 as Maximum Compensation for the Period March 29, 2022, to June 30, 2022 RECOMMENDATION: 1. Approve Amendment No. 4 to the Agreement with St. Francis Electric, LLC, which extends the term of the Agreement to June 30, 2022, and provides $5,000 as maximum compensation for the period March 29, 2022, to June 30, 2022, and 2. Authorize City Manager to execute Amendment No. 4 subject to City Attorney approval as to form. DEPARTMENT: PUBLIC WORKS D. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. E. PUBLIC HEARINGS 11. Ordinances of the City Council of the City of Grand Terrace, California, Establishing Objective Standards for Implementation of Senate Bill No. 9 Pertaining to Urban Lot Splits and Two-Unit Developments and Updating the City's Regulations for Accessory Dwelling Units and Junior Accessory Dwelling Units RECOMMENDATION: 1. Conduct a public hearing; and 2. Read by title only, waive further reading and Introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING REGULATIONS FOR URBAN LOT SPLITS AND TWO-UNIT DEVELOPMENTS IN ACCORDANCE WITH SENATE BILL 9 which also finds and determines that this ordinance is not a “project” for purposes of California Environmental Quality Act (CEQA) pursuant to Government Code Sections 65852.21(j) and 66411.7(n); and 3. Read by title only, waive further reading and Introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING AMENDMENTS TO REGULATIONS OF ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS, which also finds and determines that this ordinance is exempt from CEQA review pursuant to Public Resources Code Section 21080.17. DEPARTMENT: PLANNING & DEVELOPMENT SERVICES Agenda Grand Terrace City Council March 22, 2022 City of Grand Terrace Page 5 F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 12. Consider a Request by the Historical & Cultural Activities Committee to Sell Wine as Part of a "Paint and Sip" Class at Its Art Show on May 7, 2022 RECOMMENDATION: Consider adopting A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AUTHORIZING THE CONSUMPTION, POSSESSION, THE OFFERING, GIVING OR FURNISHING OR CAUSING THE OFFERING, GIVING OR FURNISHING, OF ALCOHOLIC OR INTOXICATING BEVERAGES IN THE GRAND TERRACE CITY HALL LOBBY AS PART OF THE “PAINT AND SIP” CLASS AT THE 38TH ANNUAL ART SHOW HELD BY THE HISTORICAL & CULTURAL ACTIVITIES COMMITTEE PURSUANT TO GRAND TERRACE MUNICIPAL CODE SECTION 9.04.050 DEPARTMENT: CITY CLERK 13. City Council Compensation, Health Benefits, and Auto Allowance RECOMMENDATION: Review the City Council Compensation, Health Benefits, Auto Allowance, and Provide Direction, If Any DEPARTMENT: CITY MANAGER 14. Adopt Revised Special Events Ordinance RECOMMENDATION: Direct Staff to provide ordinance language revising Grand Terrace Municipal Code (GTMC) Chapter 8.50 DEPARTMENT: CITY MANAGER H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE I. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Doug Wilson Council Member Sylvia Robles Agenda Grand Terrace City Council March 22, 2022 City of Grand Terrace Page 6 Mayor Pro Tem Bill Hussey Mayor Darcy McNaboe J. CITY MANAGER COMMUNICATIONS K. CLOSED SESSION L. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, April 12, 2022, at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office and the request will be processed in accordance with Council Procedures. CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● MARCH 8, 2022 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday, March 8, 2022, at 6:00 p.m. Invocation Council Member Doug Wilson gave the Invocation. Pledge of Allegiance Mayor Pro Tem Bill Hussey led the Pledge of Allegiance. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Bill Hussey Mayor Pro Tem Present Sylvia Robles Council Member Present Doug Wilson Council Member Present Jeff Allen Council Member Absent Konrad Bolowich City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Terry Shea Interim Finance Director Absent A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA Konrad Bolowich, City Manager removed Agenda Item C.4 from the agenda. B. SPECIAL PRESENTATIONS 1. T. Milford Harrison, Division IV Director of the San Bernardino Valley Municipal Water District took this opportunity introduce himself to all members of the City Council and the residents of Grand Terrace. 2. Mark Gibbs, Director of Aviation for the San Bernardino International Airport gave a PowerPoint presentation to the City Council regarding the status of the Former Norton AFB, current activities, the Good Neighbor Program and Air Service Market. C.2 Packet Pg. 7 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a r 8 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council March 8, 2022 City of Grand Terrace Page 2 C. CONSENT CALENDAR 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes – Regular Meeting – 02/22/2022 3. Approval of Minutes – Special Meeting – 02/28/2022 RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Council Member SECONDER: Doug Wilson, Council Member ABSENT: Jeff Allen, Council Member AYES: McNaboe, Hussey, Robles, Wilson Agenda Item C.4 was removed entirely from the agenda. 4. Re-Authorize and Extend Remote Teleconference Meetings of the Legislative Bodies of the City of Grand Terrace, Successor Agency to the Grand Terrace Community Redevelopment Agency, and Grand Terrace Housing Authority for a 30-Day Period Pursuant to the Ralph M. Brown Act and Assembly Bill No. 361 RE-AFFIRM AND EXTEND RESOLUTION NO. 2021-40, A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, THE BOARD OF THE SUCCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY, AND THE BOARD OF THE GRAND TERRACE HOUSING AUTHORITY RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND RE- AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GRAND TERRACE, SUCCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY, AND GRAND TERRACE HOUSING AUTHORITY FOR A 30-DAY PERIOD PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361 5. Adopt a Resolution Terminating the Local Emergency Due to COVID-19 and Reaffirming the City Manager as the City Director of Emergency Services Konrad Bolowich, City Manager gave the staff report for this agenda item. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, TERMINATING THE LOCAL EMERGENCY REGARDING THE NOVEL CORONAVIRUS (COVID-19), AS RATIFIED, PROCLAIMED, AND DECLARED BY CITY COUNCIL RESOLUTION NO. 2020-05; AND REAFFIRMING THE DESIGNATION OF THE CITY MANAGER AS THE DIRECTOR OF EMERGENCY SERVICES RESULT: APPROVED [UNANIMOUS] MOVER: Bill Hussey, Mayor Pro Tem SECONDER: Sylvia Robles, Council Member ABSENT: Jeff Allen, Council Member AYES: McNaboe, Hussey, Robles, Wilson C.2 Packet Pg. 8 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a r 8 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council March 8, 2022 City of Grand Terrace Page 3 D. PUBLIC COMMENT None. E. PUBLIC HEARINGS None. F. UNFINISHED BUSINESS None. G. NEW BUSINESS None. H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL 1. Prohibit a Primary Business from using Food Vendors at its Business Location as a Supplemental Business Requested by: Mayor Pro Tem Bill Hussey I. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Absent. Council Member Doug Wilson Council Member Doug Wilson attended the Opening Ceremony of the Grand Terrace Little League and Joseph McClelland’s Eagle Scout Court of Honor. Council Member Sylvia Robles Nothing to Report. Mayor Pro Tem Bill Hussey Nothing to Report. C.2 Packet Pg. 9 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a r 8 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council March 8, 2022 City of Grand Terrace Page 4 Mayor Darcy McNaboe On March 2, 2022, Mayor McNaboe attended the Omnitrans and San Bernardino County Transportation Authority Board of Directors meetings. Click here to view the report. J. CITY MANAGER COMMUNICATIONS Konrad Bolowich, City Manager provided information to the City Council on the following: • Presented a short video of the 15th Annual Blue Mountain Hike. • The County Oversight Board on Monday, March 7, 2022, approved the City’s final Redevelopment Agency Dissolution documents. Within the next 30-45 days, the Redevelopment and Successor Agency’s will conclude. • The local City Managers are working on the Housing Trust so that the cities can pool their Regional Housing Needs Allocation numbers and work on a regional solution to a regional problem. • The Grand Terrace Soccer League have been selected to host the 2023, 2024, and 2025 Regional Championships in the City of Grand Terrace. K. CLOSED SESSION - NONE L. ADJOURN Mayor McNaboe adjourned the Regular Meeting of the City Council at 6:55 p.m. The Next Regular Meeting of the City Council will be held on March 22, 2022, at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra Thomas, City Clerk C.2 Packet Pg. 10 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a r 8 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE: March 22, 2022 Council Item TITLE: Approval of the January-2022 Check Register in the Amount of $638,144.83 PRESENTED BY: Terry Shea, Interim Finance Director RECOMMENDATION: Approve the Check Register No. 01312022 in the amount of $638,144.83 as submitted, for the month ending January 31, 2022. 2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations and operational costs. BACKGROUND: The check register for the month of January-2022 has been prepared in accordance with Government Code §37202 and is hereby submitted for City Council’s approval. The check register lists all vendor payments for the respective month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. The check registers list all payments made to vendors and employee reimbursements during the month of January-2022. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. DISCUSSION: CHECK REGISTER A total of $638,144.83 in accounts payable checks and/or wires were issued during the period for services, reimbursements, supplies and contracts and are detailed in the individual monthly register. Below is a table that lists payments larger than $10,000 for the month of January-2022. C.3 Packet Pg. 11 Payments larger than $10,000: Check No. Payee Description Amount 78767 LANCE SOLL AND LUNGHARD LLP 2021 INTERIM AUDIT AND HOUSING SUCCESSOR AUDIT $13,000.00 78774 ON SITE COMPUTING JAN & FEB 2022 IT SERVICES $12,728.00 78782 SB COUNTY SHERIFF JAN 2022 LAW ENFORCEMENT SERVICES $189,109.00 78787 TYLER TECH (EDEN FINANCIAL SYSTEM) JAN 2022 – DEC 2022 ANNUAL APPL SVCS $27,434.55 78803 ROGERS ANDERSON MALODY SCOTT LLP DEC 2021 INTERIM FINANCE DIRECTOR SERVICES $15,000.00 78804 SB COUNTY AUDITOR CONTROLLER PAYMENT TO CLOSE SUCCESSOR AGENCY $240,297.07 14218599 SO CAL EDISON COMPANY DEC 2021 ENERGY SERVICES $13,107.61 16655603 CALPERS REPLACEMENT BENEFIT PYMT 2022 ANNUAL REPL BENEFIT CONTRIBUTION $23,748.00 TOTAL PAYMENTS LARGER THAN $10,000 $534,424.23 PAYROLL Payroll costs for the month: Pay Per. Period Start Period End Pay Date Amount JAN-22 15 From 12/25/2021 to 01/07/2022 01/13/2022 $72,457.06 16 From 01/08/2022 to 01/21/2022 01/27/2022 $52,853.26 $125,310.32 FISCAL IMPACT: All disbursements (including payroll) were made in accordance with the Approved Budget for Fiscal Year 2021-22 in the amount of: Description Amount JAN-22 Check Register $638,144.83 Payroll $125,310.32 $763,455.15 ATTACHMENTS: • Check Register Account Index (PDF) • Jan 2022 check register (PDF) C.3 Packet Pg. 12 APPROVALS: Terry Shea Completed 03/11/2022 3:45 PM City Manager Completed 03/15/2022 10:18 AM City Council Pending 03/22/2022 6:00 PM C.3 Packet Pg. 13 CITY OF GRAND TERRACE FY2020-21 GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD GRAND TERRACE, CA 92313 CHECK REGISTER Account Index Darcy McNaboe, Mayor Bill Hussey, Mayor Pro Tem Sylvia Robles, Council Member Doug Wilson, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm. C.3.a Packet Pg. 14 At t a c h m e n t : C h e c k R e g i s t e r A c c o u n t I n d e x ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Fund No.Fund Name Dept No.Department Cost Center Acct No.General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME 11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS 12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI 13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING 19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES 32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT 36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT 45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES 46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES 47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE 48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING 49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES 50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS 52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS 61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES 62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING 63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS 64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE 65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES 66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE 67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION 68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM. 69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS 70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT 73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS 74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS 75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT 76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER 77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES 90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION 95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT City of Grand Terrace Check Register Index C.3.a Packet Pg. 15 At t a c h m e n t : C h e c k R e g i s t e r A c c o u n t I n d e x ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) CITY OF GRAND TERRACE FY2021-22 GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD GRAND TERRACE, CA 92313 MONTHLY CHECK REGISTER For the Period Ending January 31, 2022 Darcy McNaboe, Mayor Bill Hussey, Mayor Pro Tem Sylvia Robles, Council Member Doug Wilson, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm. C.3.b Packet Pg. 16 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice # 390.00 390.00 B 10-017-00-00 354.90 E 10-195-245-000-000 17.55 E 10-450-245-000-000 17.55 E 10-185-250-000-000 250.00 250.00 250.00 78749 01/14/2022 ASCAP 500713485 2022 ON HOLD MUSIC LICENSE FEE 12/29/2021 B 23-250-10-00 479.14 479.14 479.14 78748 01/14/2022 ANIMAL EMERGENCY CLINIC 181643/182515/182516ANIMAL EMERGNECY CLINIC DEC. 2021 12/05/2021 E 10-805-245-000-000 160.83 160.83 752.41 78747 01/14/2022 AMERICAN FIDELITY ASSURANCE CO 602070 JAN 2022 EMP PAID FLEX SPEND/DEP CARE 01/04/2022 E 10-195-247-000-000 222.42 222.42 893157187 3RD QTR3RD QUARTER SENIOR CENTER SECURITY MONITORING (01/14/22-04/13/22)12/27/2021 E 10-195-247-000-000 369.16 369.16 143203228 3RD QTR3RD QUARTER SECURITY MONITORING (01/01/22-03/31/22)12/08/2021 E 26-606-250-000-000 405.00 405.00 405.00 78746 01/14/2022 ADT COMMERCIAL LLC 143203227 3RD QTR3RD QUARTER SECURITY MONITORING (01/01/22-03/31/22)12/08/2021 Inv. Date Amount Paid Check Total 78745 01/14/2022 86GRAFFITI 21121801 GRAFFITI REMOVAL AT TESORO 12/18/2021 Check #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 C.3.b Packet Pg. 17 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-185-255-000-000 1,321.99 1,321.99 1,321.99 E 10-190-238-000-000 468.50 468.50 468.50 78756 01/14/2022 COUNTY OF RIVERSIDE AN0000002369 NOV 2021 ANIMAL SHELTERING SERVICES 12/16/2021 E 16-900-254-000-000 4,542.00 4,542.00 4,542.00 78755 01/14/2022 COLTON PUBLIC UTILITIES JUL-SEP2021 GT SEWERJUL-SEP2021 GT SEWER COMM 12/15/2021 E 47-400-250-001-000 3,585.67 3,585.67 3,585.67 78754 01/14/2022 CLEAN STREET 101815CS DEC21 STREET SWEEPING SERVICES 12/31/2021 E 10-195-246-000-000 144.00 144.00 144.00 78753 01/14/2022 CITY OF COLTON 7 BARTON ROAD BRIDGE REPLACEMENT 12/09/2021 E 10-380-250-000-000 820.00 820.00 820.00 78752 01/14/2022 CHAMPION FIRE SYSTEMS INC 61356 CITY HALL ALARM TROUBLESHOOT AND RESET - FY2021-202212/26/2021 E 10-808-235-000-000 472.86 2,754.89 2,754.89 78751 01/14/2022 BENSON PRODUCTIONS 1577 DEC 2021 VIDEOGRAPHER SERVICES 12/21/2021 E 10-190-235-000-000 1,579.92 E 10-450-235-000-000 246.40 E 10-805-235-000-000 455.71 78750 01/14/2022 AT AND T JAN 2022 AT&T JAN 2022 AT&T 01/01/2022 C.3.b Packet Pg. 18 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-140-250-000-000 210.00 210.00 9,900.00 E 10-140-250-000-000 9,690.00 9,690.00 11 SEP 2021 BUSINESS LICENSE PROCESSING FEES09/30/2021 E 10-450-245-000-000 88.50 88.50 313.50 78761 01/14/2022 HDL SOFTWARE LLC SIN013766 NOV BUSINESS LICENSE PROCESSING FEES & RENEWALS MAILED11/30/2021 E 10-450-245-000-000 225.00 225.00 515030 DEC21 ROLLINS PARK GOPHER CONTROL AT CITY PARKS AND CIVIC CENTER12/29/2021 E 62-120-250-000-000 1,132.20 1,132.20 1,132.20 78760 01/14/2022 GOPHER PATROL 515803 DEC21 DOG PARK GOPHER CONTROL AT CITY PARKS AND CIVIC CENTER12/30/2021 E 26-605-255-000-000 650.00 650.00 4,295.00 78759 01/14/2022 FIRST LINEAGE SITE SVCS 101262 BOOM LIFT FOR LIGHT UP GT CHRISTMAS TREE12/08/2021 E 26-601-255-000-000 80.00 3,645.00 1881 DEC21 TRACT 18070 JADEN 12/15/2021 E 10-195-245-000-000 200.00 E 10-450-255-000-000 3,215.00 E 26-600-255-000-000 150.00 B 10-022-71-00 104.58 104.58 104.58 78758 01/14/2022 EZ SUNNYDAY LANDSCAPE 1882 DEC21 PARKS AND PARKWAY MAINTENANCE - FY2021-202212/15/2021 78757 01/14/2022 EYEMED FIDELITY SECURITY LIFE 165091332 JAN2022 EMPLOYEE PAID VISION INSURANCE 01/01/2022 C.3.b Packet Pg. 19 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-450-245-000-000 12.67 12.67 884.40 E 62-120-220-000-000 18.36 18.36 7272328 SUPPLIES FOR CITY HALL AND PARKS 12/21/2021 E 10-450-245-000-000 21.33 21.33 4623429 SUPPLIES FOR LIGHT UP GRAND TERRACE 12/14/2021 E 62-120-220-000-000 43.49 43.49 8710207 SUPPLIES FOR CITY HALL AND PARKS 12/10/2021 E 10-450-245-000-000 62.89 E 62-120-220-000-000 25.60 88.49 7212279 SUPPLIES FOR LIGHT UP GRAND TERRACE 12/01/2021 E 10-450-245-000-000 89.87 89.87 3043665 SUPPLIES FOR LIGHT UP GRAND TERRACE AND PARKS12/15/2021 E 10-195-245-000-000 145.84 145.84 8082137 SUPPLIES FOR CITY HALL AND PARKS 12/20/2021 E 10-195-245-000-000 195.81 E 10-450-245-000-000 16.10 211.91 1511334 SUPPLIES FOR CITY HALL AND PARKS 12/07/2021 E 62-120-220-000-000 252.44 252.44 9212585 SUPPLIES FOR CITY HALL AND PARKS 12/09/2021 E 49-473-700-000-000 2,500.00 2,500.00 2,500.00 78763 01/14/2022 HOME DEPOT CREDIT SERVICE 7110493 SUPPLIES FOR LIGHT UP GRAND TERRACE 12/01/2021 78762 01/14/2022 HIRSCH AND ASSOCIATES INC JOB #1917,PB#12 CONSULTING SVCS- BLUE MOUNTAIN TRAILHEAD08/31/2021 C.3.b Packet Pg. 20 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 52-400-250-000-000 5,500.00 5,500.00 13,000.00 E 10-140-250-000-000 7,500.00 7,500.00 47733 2021 HOUSING SUCCESSOR AUDIT 12/31/2021 E 10-172-210-000-000 147.51 147.51 147.51 78767 01/14/2022 LANCE SOLL AND LUNGHARD LLP 45157 2021 GOVERNMENTAL AUDIT - INTERIM AUDIT FIELDWORK08/05/2021 E 10-110-142-000-000 273.55 273.55 273.55 78766 01/14/2022 INLAND BUSINESS FORMS 34308 CORRECTION NOTICE FORMS FOR BUILDING AND SAFETY11/30/2021 E 74-706-250-000-000 284.00 284.00 9,869.00 78765 01/14/2022 WILLIAM HUSSEY JAN2022 BH HLTH REIMJAN 2022 BH HLTH REIMBURSEMENT 01/11/2022 E 74-706-250-000-000 852.00 852.00 144034 APR21 MT VERNON CORRIDOR INTERSECTION 07/01/2021 E 74-706-250-000-000 1,349.00 1,349.00 141201 JAN21 MT VERNON CORRIDOR INTERSECTION 07/01/2021 E 74-706-250-000-000 1,420.00 1,420.00 142478 MAR21 MT VERNON CORRIDOR INTERSECTION 07/01/2021 E 74-706-250-000-000 5,964.00 5,964.00 141806 FEB21 MT VERNON CORRIDOR INTERSECTION 07/01/2021 78764 01/14/2022 HR GREEN PACIFIC INC 140487 DEC20 MT VERNON CORRIDOR INTERSECTION 07/01/2021 C.3.b Packet Pg. 21 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-370-250-202-000 475.00 475.00 2,149.19 E 10-370-250-000-000 1,674.19 1,674.19 1136644 CEQA AND ENVIRONMENTAL REVIEW AND ENTITLEMENT SUPPORT01/07/2022 E 10-110-142-000-000 672.79 672.79 672.79 78771 01/14/2022 MICHAEL BAKER INTERNATIONAL 1136645 ENVIRONMENTAL & PLANNING SVCS RELATED TO BRSP AND TCMDP01/07/2022 E 74-175-142-000-000 2.51 752.39 752.39 78770 01/14/2022 DARCY MCNABOE JAN2022 DM HLTH REIMJAN 2022 DM HLTH REIMBURSEMENT 01/01/2022 E 16-175-142-000-000 32.79 E 52-400-142-000-000 1.39 E 65-425-142-000-000 3.80 E 10-185-142-000-000 22.35 E 10-370-142-000-000 43.38 E 10-450-142-000-000 12.49 E 10-140-142-000-000 52.73 E 10-172-142-000-000 39.62 E 10-175-142-000-000 25.98 B 10-022-66-00 637.47 E 10-120-142-000-000 -147.64 E 10-125-142-000-000 25.52 E 10-120-270-000-000 215.14 215.14 215.14 78769 01/14/2022 LINCOLN NATIONAL LIFE INSURANC LCLN JAN 2022 JAN2022 LIFE/AD&D/DEP LIFE/WI/LTD 01/01/2022 78768 01/14/2022 LEAGUE OF CA CITIES INLAND EMP 2813 INLAND EMPIRE DIVISION MEETING - MICHAEL MILHISER AND BILL HUSSEY11/18/2021 C.3.b Packet Pg. 22 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-185-210-000-000 10.66 10.66 1,188.30 E 10-125-210-000-000 53.85 53.85 215479874001 FY 2021-22 OFFICE SUPPLIES 12/10/2021 E 10-370-210-000-000 54.26 54.26 212695435001 FY 2021-22 OFFICE SUPPLIES 12/09/2021 E 10-370-210-000-000 54.62 54.62 213060582001 FY 2021-22 OFFICE SUPPLIES 12/09/2021 E 10-190-210-000-000 62.02 62.02 212508338001 FY 2021-22 OFFICE SUPPLIES 12/09/2021 E 10-190-210-000-000 91.54 91.54 214568171001 FY 2021-22 OFFICE SUPPLIES 12/16/2021 E 10-175-210-000-000 99.29 99.29 214454857001 FY 2021-22 OFFICE SUPPLIES 12/16/2021 E 10-120-210-000-000 355.54 355.54 216398063001 FY 2021-22 OFFICE SUPPLIES 12/17/2021 E 10-190-210-000-000 406.52 406.52 216398507001 FY 2021-22 OFFICE SUPPLIES 12/16/2021 78773 01/14/2022 OFFICE DEPOT 216353674001 FY 2021-22 OFFICE SUPPLIES 12/15/2021 E 10-195-245-000-000 1,304.00 E 10-450-245-000-000 1,325.00 2,629.00 2,629.00 78772 01/14/2022 MORAN JANITORIAL SERVICES LLC 1992 DEC21 JANITORIAL SERVICES FOR CIVIC CENTER & PARKS - FY2021-202201/03/2022 C.3.b Packet Pg. 23 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-110-142-000-000 170.10 170.10 170.10 E 26-605-238-000-000 136.00 136.00 383.36 78779 01/14/2022 SYLVIA ROBLES DEC2021 SR MEDICAREDEC 2021 SR HLTH REIMBURSEMENT 12/20/2021 E 26-605-238-000-000 247.36 247.36 12282021 TRACT 18071 - JADEN CT WATER STOCK TRANSFER FEE12/28/2021 E 62-120-220-000-000 487.21 487.21 487.21 78778 01/14/2022 RIVERSIDE HIGHLAND WATER CO TRACT 18071 10/04/2021-12/22/2021 RIVERSIDE HIGHLAND WATER CO12/31/2021 E 10-190-211-000-000 785.90 785.90 785.90 78777 01/14/2022 QUINN RENTAL SERVICES 20309501 RENTAL FOR LIGHT UP GRAND TERRACE 2021 12/06/2021 E 10-140-255-000-000 410.03 410.03 410.03 78776 01/14/2022 QUADIENT LEASING USA INC N9205943 NOV21-FEB22 POSTAGE METER LEASE 01/02/2022 E 10-380-250-000-000 6,364.00 6,364.00 12,728.00 78775 01/14/2022 PAY PLUS SOLUTIONS INC 27505 CALPERS MONTHLY CHARGES - JAN 2022 01/01/2022 E 10-380-250-000-000 6,364.00 6,364.00 54002277 FEBRUARY 2022 IT SERVICES 01/01/2022 78774 01/14/2022 ON SITE COMPUTING 54002228 JANUARY 2022 IT SERVICES 12/01/2021 C.3.b Packet Pg. 24 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 16-510-255-000-000 55.50 55.50 619.35 E 16-510-255-000-000 563.85 563.85 171033117 DEC21 RESPONSE SIGNAL LIGHT MAINTENANCE12/31/2021 E 10-190-238-000-000 92.16 92.16 375.71 78784 01/14/2022 ST FRANCIS ELECTRIC 171033116 DEC21 ROUTINE SIGNAL LIGHT MAINTENANCE 12/31/2021 E 10-190-238-000-000 217.90 E 10-805-238-000-000 65.65 283.55 16179154 121821 DEC2021 WATER FILTRATION SYSTEM RENTAL 12/18/2021 189,109.00 189,109.00 78783 01/14/2022 SPARKLETTS 9637116 010122 DEC2021 BOTTLED WATER SERVICES FOR CITY HALL & SENIOR CENTER01/01/2022 E 10-410-255-000-000 5,166.67 E 10-410-256-000-000 171,488.16 E 14-411-256-000-000 12,454.17 E 10-187-258-000-000 4,791.28 4,791.28 4,791.28 78782 01/14/2022 SB COUNTY SHERIFF 21197 JAN 2022 LAW ENFORCEMENT SERVICES 01/03/2022 E 10-125-271-000-000 55.55 55.55 55.55 78781 01/14/2022 SAN BERNARDINO COUNTY FIRE DEP GT322CC HOUSEHOLD HAZARDOUS WASTE SERVICES - FY JAN-MARCH202201/03/2022 78780 01/14/2022 MARICELA SALAZAR DUENAS 01052022 PERSONAL EXPENSE & MILEAGE EXPENSE REIMBURSEMENT12/17/2021 C.3.b Packet Pg. 25 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 0228510122521 E 10-190-235-000-000 190.05 190.05 190.05 E 16-900-220-000-000 33.60 33.60 98.05 78789 01/14/2022 VERIZON WIRELESS 9895825974 ALPR CARD LINE CHARGES NOV-DEC 2021 12/23/2021 E 16-900-220-000-000 64.45 64.45 dsb20206483 JAN22 CA STATE FEE FOR REGULATORY COST 01/01/2022 E 10-140-246-000-000 27,434.55 27,434.55 27,434.55 78788 01/14/2022 UNDERGROUND SERVICE ALERT 1220210293 JAN 2022 DATABASE MAINTENANCE FEE 01/01/2022 3.00 517.15 78787 01/14/2022 TYLER TECHNOLOGIES INC 045-362707 FY2021-22 EDEN/TYLER TECHNOLOGIES MAINT & SUPPORT12/01/2021 E 10-805-238-000-000 89.99 89.99 CITY HALL INTERNET-CITY HALL - DEC21 - JAN2212/25/2021 E 10-190-238-000-000 3.00 E 10-190-238-000-000 109.18 109.18 0153825122321 SR CENTER INTERNET - HSD3 DEC21-JAN22 12/23/2021 E 10-450-238-000-000 314.98 314.98 0197046121621 CITY HALL CABLE - CITY HALL DEC2021 - JAN 202212/16/2021 B 10-022-72-00 398.16 398.16 398.16 78786 01/14/2022 TIME WARNER CABLE 0262246010322 RICHARD ROLLINS PARK INTERNET JAN-FEB 202201/03/2022 78785 01/14/2022 TEAMSTERS LOCAL 1932 005 JANUARY MEMBER DUES 12/17/2021 C.3.b Packet Pg. 26 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-140-241-000-000 158.00 158.00 487.00 E 10-140-241-000-000 329.00 329.00 01172022 - UNIT B15FEB 2022 STORAGE RENTAL - UNIT #B15 01/17/2022 E 10-110-142-000-000 1,020.60 1,020.60 1,020.60 78793 01/21/2022 A STORAGE PLACE 01172022 -UNIT B3334FEB 2022 STORAGE RENTAL - UNIT #B3334 01/17/2022 E 16-900-255-000-000 160.00 160.00 2,406.00 78792 01/14/2022 DOUG WILSON JAN-JUN2022 DW HLTHJAN-JUN2022 DW HLTH REIMBURSEMENT 01/10/2022 E 25-600-255-000-000 230.00 230.00 00621820 AUG21 ON-CALL ENGINEERING SERVICES - FY2021-202209/23/2021 E 10-172-250-100-000 2,016.00 2,016.00 00621821 AUG21 TRAFFIC MANAGEMENT PLAN REVIEW 09/23/2021 E 20-100-245-000-000 640.00 640.00 640.00 78791 01/14/2022 WILLDAN 00416952 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY12/17/2021 78790 01/14/2022 WEST COAST ARBORISTS INC 180058 FY2021-22 CITYWIDE TREE MAINTENANCE 11/16/2021 C.3.b Packet Pg. 27 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-195-245-000-000 340.92 340.92 340.92 B 23-510-57-00 284.90 284.90 284.90 78796 01/21/2022 COUNTY OF RIVERSIDE TLMA ADM TL0000016120 NOV 2021 TRAFFIC SIGNAL MONITORING - MAIN ST & MICHIGAN01/03/2022 78795 01/21/2022 CITY NEWSPAPER GROUP 35583 GT 12.02.21 - NOTICE OF PUBLIC HEARING ON PROPOSED SOLID WASTE COLLECTION SVCS11/21/2021 E 62-120-220-000-000 LIGHT UP GT 82.64 E 75-370-220-000-000 CERT TRAILER MAINT 277.04 3,440.06 3,440.06 E 10-450-245-000-000 PARK MAINT SUPPLIES 582.42 B 23-505-99-00 DOCUMENT RECORDING FEES 128.69 E 10-187-256-010-000 DOG TAGS 350.00 E 10-195-245-000-000 CITY HALL MAINT 87.91 E 10-370-220-000-000 RETIREMENT LUNCHEON 204.97 E 10-175-268-000-000 TRAINING 655.00 E 10-175-272-000-000 VEHICLE MAINT 48.48 E 10-185-272-000-000 VEHICLE MAINT 164.03 E 10-140-265-000-000 MEMBERSHIP/DUES 220.00 E 10-172-210-000-000 OFFICE SUPPLIES 42.65 E 10-175-210-000-000 OFFICE SUPPLIES 235.42 E 10-125-210-000-000 OFFICE SUPPLIES 10.76 E 10-125-265-000-000 MEBERSHIP/DUES 175.00 E 10-125-270-000-000 MEETINGS 18.98 E 10-120-210-000-000 OFFICE SUPPLIES 93.47 E 10-120-220-000-000 SUBSCRIPTION 14.00 E 10-120-265-000-000 MEMBERSHIP/DUES 48.60 78794 01/21/2022 ARROWHEAD CREDIT UNION DEC2021 VISA DEC 2021 - JAN 2022 VISA CHARGES 01/02/2022 C.3.b Packet Pg. 28 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-120-210-000-000 60.98 60.98 60.98 E 10-450-245-000-000 152.98 152.98 152.98 78800 01/21/2022 INLAND BUSINESS FORMS 34368 BUSINESS CARDS FOR KONRAD BOLOWICH 01/05/2022 E 10-175-272-000-000 312.00 312.00 312.00 78799 01/21/2022 FRUIT GROWERS SUPPLY 92277901 FY2021-2022 IRRIGATION SUPPLIES FOR PARKS & GROUNDS01/13/2022 E 26-605-255-000-000 650.00 650.00 5,245.00 78798 01/21/2022 FIRST LINEAGE SITE SVCS W1019 DUMP TRUCK SERVICING 10/12/2021 E 10-450-255-000-000 950.00 950.00 2059 JAN 22 TRACT 18070 JADEN 01/18/2022 E 26-601-255-000-000 80.00 3,645.00 1896 RIGHT OF WAY LANDSCAPING BI MONTHLY MAINT01/07/2022 E 10-195-245-000-000 200.00 E 10-450-255-000-000 3,215.00 E 26-600-255-000-000 150.00 78797 01/21/2022 EZ SUNNYDAY LANDSCAPE 2058 JAN 2022 PARKS AND PARKWAY MAINTENANCE 01/18/2022 C.3.b Packet Pg. 29 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 B 10-022-72-00 398.16 398.16 398.16 E 33-300-201-000-000 240,297.07 240,297.07 240,297.07 78805 01/21/2022 TEAMSTERS LOCAL 1932 02 FEBRUARY 2022 MEMBER DUES 01/18/2022 E 10-120-250-000-000 15,000.00 15,000.00 15,000.00 78804 01/21/2022 SB COUNTY AUDITOR CONTROLLER 01212022 FINAL CHECK TO CLOSE SUCCESSOR AGENCY 01/21/2022 E 10-125-220-000-000 407.19 407.19 407.19 78803 01/21/2022 ROGERS ANDERSON MALODY SCOTT 67918 PROFESSIONAL SERVICES FOR INTERIM FINANCE DIRECTOR DECEMBER 202112/31/2021 E 74-175-142-000-000 2.52 1,083.87 1,083.87 78802 01/21/2022 MCA DIRECT 2022021 CA MUNICIPAL ELECTION HANDBOOK AND ELECTION DOCUMENTS FOR CITY CLERK01/13/2022 E 16-175-142-000-000 27.22 E 52-400-142-000-000 1.39 E 65-425-142-000-000 3.80 E 10-185-142-000-000 22.35 E 10-370-142-000-000 26.36 E 10-450-142-000-000 12.49 E 10-140-142-000-000 31.14 E 10-172-142-000-000 17.36 E 10-175-142-000-000 25.98 B 10-022-66-00 875.43 E 10-120-142-000-000 12.31 E 10-125-142-000-000 25.52 78801 01/21/2022 LINCOLN NATIONAL LIFE INSURANC LCLN FEB 2022 FEB 2022 LIFE/AD&D/ DEP LIFE/WI/LTD 02/01/2022 C.3.b Packet Pg. 30 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-125-220-000-000 64.35 64.35 64.35 E 10-185-255-000-000 280.00 280.00 2,777.44 78811 01/28/2022 DFM ASSOCIATES 01242022 2022 CALIFORNIA ELECTIONS CODE 01/21/2022 E 10-185-255-000-000 2,497.44 2,497.44 AN0000002292 AUG.2021 ANIMAL SHELTERING SERVICES 09/15/2021 E 10-450-245-000-000 4,900.00 4,900.00 4,900.00 78810 01/28/2022 COUNTY OF RIVERSIDE AN0000002387 DEC 2021 ANIMAL SHELTERING SERVICES 01/19/2022 E 10-190-211-000-000 285.54 285.54 285.54 78809 01/28/2022 ALL LEAGUE FENCING 2684 FENCING AND INSTALLATION AT PICO PARK 01/09/2022 E 10-805-238-000-000 278.37 278.37 278.37 78808 01/28/2022 ACCENT GRAPHICS AND DESIGN 21-1570 CITY ENVELOPES WITH GRAND TERRACE SEAL 01/14/2022 E 10-195-245-000-000 100.00 100.00 200.00 78807 01/21/2022 TIME WARNER CABLE 0007245010722 SR CTR CABLE/INTERNET BLDG3 JAN-FEB 2022 01/07/2022 E 10-805-245-000-000 100.00 100.00 415934901 JAN 2022 PEST CONTROL SVCS FOR CIVIC CENTER01/05/2022 78806 01/21/2022 TERMINIX 415935287 JAN 2022 PEST CONTROL SVCS FOR SENIOR CENTER01/05/2022 C.3.b Packet Pg. 31 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 B 10-022-68-00 70.65 70.65 428.25 B 10-022-68-00 89.40 89.40 PAYDATE 12302021 ARSPAYDATE 12302021 ARS RETIREMENT 12/30/2021 B 10-022-68-00 89.40 89.40 PAYDATE 12022021 ARSPAYDATE 12022021 ARS RETIREMENT 12/02/2021 B 10-022-68-00 89.40 89.40 PAYDATE 12162021 ARSPAYDATE 12162021 ARS RETIREMENT 12/16/2021 B 10-022-68-00 89.40 89.40 PAYDATE 01132022 ARSPAYDATE 01132022 ARS RETIREMENT 01/13/2022 E 10-140-250-000-000 105.00 105.00 105.00 78816 01/28/2022 MIDAMERICA ADMIN RETIREMENT PAYDATE 01272022 ARSPAYDATE 01272022 ARS RETIREMENT 01/27/2022 E 10-172-268-000-000 145.00 145.00 145.00 78815 01/28/2022 HDL SOFTWARE LLC SIN014090 DEC 2021 BUSINESS LICENSE PROCESSING FEES12/31/2021 E 10-450-245-000-000 100.14 100.14 100.14 78814 01/28/2022 LUIS GARDEA 01272022 REIMBURSEMENT FOR ICC CERTIFICATION EXAM MGMT MODULE - BLDG OFFICIAL01/27/2022 E 10-175-250-000-000 41.33 41.33 41.33 78813 01/28/2022 FRUIT GROWERS SUPPLY 92280304 FY2021-2022 IRRIGATION SUPPLIES FOR PARKS & GROUNDS01/25/2022 78812 01/28/2022 FASTSIGNS SAN BERNARDINO INV-20872 PARKING SIGN, COMPOSITE 12 X 18 01/12/2022 C.3.b Packet Pg. 32 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-110-142-000-000 170.10 170.10 170.10 78820 01/28/2022 SYLVIA ROBLES JAN2022 SR MEDICAREJAN 2022 SR HEALTH REIMBURSEMENT 01/20/2022 E 10-185-210-000-000 37.32 E 10-370-210-000-000 37.33 74.65 74.65 E 10-120-220-000-000 3,575.33 3,575.33 3,575.33 78819 01/28/2022 PRINT PRO PLUS 82052 BUSINESS CARDS 01/18/2022 E 10-190-210-000-000 3.52 3.52 691.27 78818 01/28/2022 ON SITE COMPUTING 53009257 PURCHASE OF THREE LAPTOPS FOR REMOTE WORKING01/18/2022 E 10-190-210-000-000 7.82 7.82 216132404002 FY 2021-22 OFFICE SUPPLIES 01/10/2022 E 10-370-210-000-000 47.16 47.16 221959653001 FY 2021-22 OFFICE SUPPLIES 01/12/2022 E 10-190-210-000-000 195.12 E 10-370-210-000-000 26.52 221.64 215479874002 FY 2021-22 OFFICE SUPPLIES 01/05/2022 E 10-190-210-000-000 411.13 411.13 215751910001 FY 2021-22 OFFICE SUPPLIES 01/06/2022 78817 01/28/2022 OFFICE DEPOT 221958966001 FY 2021-22 OFFICE SUPPLIES 01/12/2022 C.3.b Packet Pg. 33 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-172-250-100-000 340.00 340.00 340.00 E 10-175-272-000-000 80.00 80.00 1,275.00 78826 01/28/2022 WILLDAN 002-25838 DEC. 2021 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY01/05/2022 E 10-140-220-000-000 260.00 260.00 114 SANITIZING AND DISINFECTING CITY VEHICLE - F15011/10/2021 E 10-195-245-000-000 935.00 935.00 120 SANITIZING AND DISINFECTING ACCOUNTING OFFICE AND BATHROOM AT CITY HALL01/11/2022 E 10-190-238-000-000 109.18 109.18 109.18 78825 01/28/2022 UNIVERSAL CLEANING TECHNICIAN 128 COVID-19 DECONTAMINATION SERVICES FOR CITY HALL01/21/2022 E 10-190-238-000-000 84.00 84.00 84.00 78824 01/28/2022 TIME WARNER CABLE 0197046011622 CITY HALL CABLE - JAN-FEB 2022 01/16/2022 E 10-450-245-000-000 151.74 151.74 151.74 78823 01/28/2022 SPARKLETTS 16179154 011522 JAN 2022 WATER FILTRATION SYSTEM RENTAL 01/15/2022 E 10-140-250-000-000 136.00 136.00 136.00 78822 01/28/2022 SITEONE LANDSCAPE SUPPLY 115855385-001 IRRIGATION SUPPLIES 01/25/2022 78821 01/28/2022 SB COUNTY AUDITOR CONTROLLER 1800000837 CONFIRMATION REQUEST SERVICE FOR FY20/21 AUDIT12/08/2021 C.3.b Packet Pg. 34 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 E 10-190-140-000-000 23,748.00 23,748.00 23,748.00 E 10-190-220-000-000 200.00 200.00 200.00 16655603 01/06/2022 CALPERS REPLACEMENT BENEFIT 100000016655603 2022 REPLACEMENT BENEFIT CONTRIBUTION 12/17/2021 16630119 01/24/2022 PUBLIC EMPLOYEES RETIREMENT 16630119 RETIREMENT CONTRIBUTIONS LATE FILING FOR PAY DATE 10/15 AND 10/29 - A MARTIN11/30/2021 E 26-604-238-000-000 56.67 E 26-605-238-000-000 45.58 13,107.61 13,107.61 E 26-601-238-000-000 52.99 E 26-602-238-000-000 73.37 E 26-603-238-000-000 12.23 E 10-450-238-000-000 1,712.40 E 16-510-238-000-000 6,974.53 E 26-600-238-000-000 65.22 E 10-172-238-000-000 81.26 E 10-175-238-000-000 81.26 E 10-190-238-000-000 3,952.10 14218599 01/05/2022 SO CA EDISON COMPANY DEC 2021 EDISONDEC 2021 ENERGY USAGE 12/27/2021 E 10-190-238-000-000 2,024.78 E 10-805-238-000-000 257.49 2,282.27 2,282.27 B 23-250-20-00 208.42 208.42 208.42 2169009 01/10/2022 SO CA GAS COMPANY DEC 2021 GAS SERVICEDEC 2021 GAS SERVICE 01/10/2022 404920 01/25/2022 AMERICAN FIDELITY ASSURANCE CO D404920 JAN 2022 - EMPLOYEE CANCER & ACCIDENT INSURANCE01/01/2022 C.3.b Packet Pg. 35 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) Invoice #Inv. Date Amount Paid Check TotalCheck #Date Vendor Invoice Description Check Register CITY OF GRAND TERRACE As of 1/31/2022 1,725.54 1,725.54 Total Checks:638,144.83 E 10-370-235-000-000 20.45 E 10-805-238-000-000 760.30 E 65-425-235-000-000 40.89 E 10-172-235-000-000 50.89 E 10-175-240-000-000 699.49 E 10-185-235-000-000 153.52 E 10-190-235-000-000 1,479.19 1,479.19 1,479.19 #########01/07/2022 VERIZON WIRELESS 9896237447 DEC21-JAN22 MONTHLY PHONE CHARGES 01/01/2022 E 10-190-235-000-000 1,350.33 1,350.33 1,350.33 276881778 01/25/2022 CENTURYLINK 276881778 JAN2022 PHONE & INTERNET SERVICES 01/17/2022 E 65-425-272-000-000 640.42 2,040.45 2,040.45 254875507 01/04/2022 CENTURYLINK 254875507 DEC2021 PHONE & INTERNET SERVICES 12/17/2021 E 10-172-272-000-000 30.00 E 10-175-272-000-000 1,129.10 E 10-185-272-000-000 240.93 77425304 01/07/2022 WEX BANK 77425304 DEC2021-JAN2022 VEHICLE FUEL CHEVRON 01/06/2022 C.3.b Packet Pg. 36 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) C.3.b Packet Pg. 37 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) This page left intentionally blank. C.3.b Packet Pg. 38 At t a c h m e n t : J a n 2 0 2 2 c h e c k r e g i s t e r ( J a n - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 6 3 8 , 1 4 4 . 8 3 ) AGENDA REPORT MEETING DATE: March 22, 2022 Council Item TITLE: Approval of the February-2022 Check Register in the Amount of $502,669.57 PRESENTED BY: Terry Shea, Interim Finance Director RECOMMENDATION: Approve the Check Register No. 02282022 in the amount of $502,669.57 as submitted, for the month ending February 28, 2022. 2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations and operational costs. BACKGROUND: The check register for the month of February-2022 has been prepared in accordance with Government Code §37202 and is hereby submitted for City Council’s approval. The check register lists all vendor payments for the respective month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. The check registers list all payments made to vendors and employee reimbursements during the month of February-2022. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. DISCUSSION: CHECK REGISTER A total of $502,669.57 in accounts payable checks and/or wires were issued during the period for services, reimbursements, supplies and contracts and are detailed in the individual monthly register. Below is a table that lists payments larger than $10,000 for the month of February-2022. C.4 Packet Pg. 39 Payments larger than $10,000: Check No. Payee Description Amount 78827 ALESHIRE & WYNDER LLP DEC 2021 LEGAL SERVICES $34,436.53 78836 JHD PLANNING LLC CONSULTANT SVCS – HOUSING ELEMENT $35,490.00 78857 JONESCAPE INC ON-CALL POTHOLE REPAIRS $13,052.00 78858 LANCE SOLL & LUNGHARD LLP 2021 GOVERNMENTAL AUDIT PROGRESS BILL $20,600.00 78859 MICHAEL BAKER INTERNATIONAL JAN 2022 ENVIRONMENTAL & PLANNING SVCS $11,100.00 78863 SB COUNTY SHERIFF FEB 2022 LAW ENFORCEMENT SVCS $189,109.00 78865 SWRCB WATER BOARD ANNUAL PERMIT FEE – NPDES $10,602.00 78886 SB COUNTY AUDITOR CONTROLLER FINAL PAYMENT TO CLOSE SUCCESSOR AGENCY $56,528.00 16053985 SO CAL EDISON COMPANY JAN 2022 ENERGY SERVICES $12,820.05 16681723 CA PUB EMPLPYEE RETIRE SYSTEM FEB 2022 PERS HEALTH INSURANCE $22,112.53 TOTAL PAYMENTS LARGER THAN $10,000 $405,850.11 PAYROLL Payroll costs for the month: Pay Per. Period Start Period End Pay Date Amount FEB-22 17 From 01/22/2022 to 02/04/2022 02/10/2022 $51,548.60 18 From 02/05/2022 to 02/18/2022 02/24/2022 $55,433.13 $106,981.73 FISCAL IMPACT: All disbursements (including payroll) were made in accordance with the Approved Budget for Fiscal Year 2021-22 in the amount of: Description Amount FEB-22 Check Register $502,669.57 Payroll $106,981.73 $609,651.30 C.4 Packet Pg. 40 ATTACHMENTS: • Check Register Account Index (PDF) • Feb check register (PDF) APPROVALS: Terry Shea Completed 03/11/2022 3:43 PM City Manager Completed 03/15/2022 9:10 AM City Council Pending 03/22/2022 6:00 PM C.4 Packet Pg. 41 CITY OF GRAND TERRACE FY2020-21 GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD GRAND TERRACE, CA 92313 CHECK REGISTER Account Index Darcy McNaboe, Mayor Bill Hussey, Mayor Pro Tem Sylvia Robles, Council Member Doug Wilson, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm. C.4.a Packet Pg. 42 At t a c h m e n t : C h e c k R e g i s t e r A c c o u n t I n d e x ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Fund No.Fund Name Dept No.Department Cost Center Acct No.General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME 11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS 12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI 13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING 19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES 32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT 36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT 45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES 46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES 47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE 48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING 49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES 50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS 52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS 61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES 62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING 63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS 64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE 65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES 66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE 67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION 68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM. 69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS 70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT 73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS 74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS 75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT 76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER 77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES 90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION 95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT City of Grand Terrace Check Register Index C.4.a Packet Pg. 43 At t a c h m e n t : C h e c k R e g i s t e r A c c o u n t I n d e x ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) CITY OF GRAND TERRACE FY2021-22 GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD GRAND TERRACE, CA 92313 MONTHLY CHECK REGISTER For the Period Ending February 28, 2022 Darcy McNaboe, Mayor Bill Hussey, Mayor Pro Tem Sylvia Robles, Council Member Doug Wilson, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm. C.4.b Packet Pg. 44 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 78827 02/04/2022 ALESHIRE AND WYNDER LLP 66030 DEC 2021 LEGAL SERVICES - PERSONNEL 01/28/2022 E 10-160-250-000-000 8,416.00 8,416.00 66031 DEC 2021 LEGAL SERVICES - PLANNING 01/28/2022 E 10-160-250-000-000 6,894.50 6,894.50 66028 DEC 2021 LEGAL SERVICES - GENERAL 01/28/2022 E 10-160-250-000-000 6,295.81 6,295.81 66040 DEC 2021 LEGAL SERVICES - SUNNY DAYS LLC 01/28/2022 B 10-015-61-00 3,382.29 3,382.29 66034 DEC 2021 LEGAL SERVICES - SUCCESSOR AGENCY01/28/2022 E 10-160-250-100-000 2,843.50 2,843.50 66036 DEC 2021 LEGAL SERVICES - REIMBURSABLE STANDARD01/28/2022 E 10-160-250-000-000 2,052.00 2,052.00 66032 DEC 2021 LEGAL SERVICES - PW - ENGINEERING01/28/2022 E 10-160-250-000-000 1,672.00 1,672.00 66033 DEC 2021 LEGAL SERVICES - FINANCE 01/28/2022 E 10-160-250-000-000 1,089.50 1,089.50 66035 DEC 2021 LEGAL SERVICES - REFUSE 01/28/2022 E 10-160-250-100-000 869.50 869.50 66039 DEC 2021 LEGAL SERVICES - COVID-19 01/28/2022 E 10-160-250-100-000 380.00 380.00 66029 DEC 2021 LEGAL SERVICES - LITIGATION 01/28/2022 E 10-160-250-100-000 306.43 306.43 C.4.b Packet Pg. 45 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 66037 DEC 2021 LEGAL SERVICES - CITY REAL PROPERTY01/28/2022 E 10-160-250-000-000 117.50 117.50 66038 DEC 2021 LEGAL SERVICES - LABOR NEGOTIATIONS01/28/2022 E 10-160-250-000-000 117.50 117.50 34,436.53 78828 02/04/2022 BENSON PRODUCTIONS 1579 JAN 2022 VIDEOGRAPHER SERVICES 01/31/2022 E 10-380-250-000-000 580.00 580.00 580.00 78829 02/04/2022 CITY NEWSPAPER GROUP 35550 GT 12.02.21 NOTICE OF PUBLIC HEARING PROPOSED SOLID WASTE COLLECTIONS12/02/2021 E 10-125-230-000-000 284.90 284.90 35929 01-27-22 - NOTICE OF PUBLIC HEARING FOR FY21-22 CDBG PROGRAM01/24/2022 E 10-125-230-000-000 97.13 97.13 382.03 78830 02/04/2022 CLEAN STREET 102056CS JAN 2022 STREET SWEEPING SERVICES 01/31/2022 E 16-900-254-000-000 4,542.00 4,542.00 4,542.00 78831 02/04/2022 DATA TICKET INC 133227 GT CODE ENFORCEMENT CITATION PROCESSING - DEC 202101/01/2022 E 10-185-255-000-000 331.00 331.00 130740 GT CODE ENFORCEMENT CITATION PROCESSING - OCT 202111/01/2021 E 10-185-255-000-000 200.00 200.00 130373 GT STREET SWEEPING INVOICE FOR SEP 2021 10/29/2021 E 10-140-255-000-000 100.00 100.00 131529 GT STREET SWEEPING INVOICE FOR OCT 2021 11/06/2021 C.4.b Packet Pg. 46 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 132676 131529 GT STREET SWEEPING INVOICE FOR OCT 2021 11/06/2021 E 10-140-255-000-000 100.00 100.00 GT STREET SWEEPING INVOICE FOR NOV 2021 12/06/2021 E 10-140-255-000-000 100.00 100.00 133873 GT STREET SWEEPING INVOICE FOR DEC 2021 01/07/2022 E 10-140-255-000-000 100.00 100.00 129744 GT REFUND INVOICE FOR SEP 2021 10/29/2021 E 10-140-255-000-000 5.00 5.00 936.00 78832 02/04/2022 FIRST LINEAGE SITE SVCS 101427 BOOM LIFT FOR REMOVAL OF LIGHT UP GT CHRISTMAS TREE01/19/2022 E 62-120-250-000-000 1,271.40 1,271.40 1,271.40 78833 02/04/2022 GOPHER PATROL 8098362 DEC 2021 GOPHER CONTROL AT PICO PARK 01/28/2022 E 10-450-245-000-000 400.00 400.00 8098749 DEC 2021 GOPHER CONTROL AT DOG PARK 01/26/2022 E 10-450-245-000-000 225.00 225.00 8098442 DEC 2021 GOPHER CONTROL AT RICHARD ROLLINS PARK01/31/2022 E 10-450-245-000-000 88.50 88.50 713.50 78834 02/04/2022 HDL COREN CONE SIN014360 JAN-MARCH 2022 PROPERTY TAX SERVICES 02/01/2022 E 10-140-250-000-000 2,217.38 2,217.38 2,217.38 C.4.b Packet Pg. 47 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 78835 02/04/2022 INLAND BUSINESS FORMS 34405 CITY ENVELOPES WITH GT SEAL 01/31/2022 E 10-190-211-000-000 118.67 118.67 118.67 78836 02/04/2022 JHD PLANNING LLC #2 CONSULTANT SERVICES FOR HOUSING ELEMENT PREPARATION01/01/2022 E 52-400-250-000-000 35,490.00 35,490.00 35,490.00 78837 02/04/2022 LEAGUE OF CALIFORNIA CITIES 641163 2022 LEAGUE OF CA CITIES MEMBERSHIP DUES 01/31/2022 E 10-120-265-000-000 6,355.00 6,355.00 6,355.00 78838 02/04/2022 MOORE IACOFANO GOLTSMAN INC 0072833 NOV 2021 ENVIRONMENTAL REVIEW SVCS - CONDOR ENERGY STORAGE PROJECT12/21/2021 E 10-370-250-125-000 2,183.40 2,183.40 0073295 DEC 2021 ENVIRONMENTAL REVIEW SVCS - CONDOR ENERGY STORAGE PROJECT01/25/2022 E 10-370-250-125-000 1,725.00 1,725.00 0071963 SEP 2021 ENVIRONMENTAL REVIEW SVCS - CONDOR ENERGY STORAGE PROJECT10/27/2021 E 10-370-250-125-000 350.00 350.00 4,258.40 78839 02/04/2022 OFFICE DEPOT 221987654001 FY 2021-22 OFFICE SUPPLIES 01/17/2022 E 10-190-210-000-000 239.14 239.14 223574760001 FY 2021-22 OFFICE SUPPLIES 01/20/2022 E 10-190-210-000-000 18.33 E 10-370-210-000-000 2.97 21.30 260.44 C.4.b Packet Pg. 48 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 115924605-001 78840 02/04/2022 PAY PLUS SOLUTIONS INC 27712 CALPERS MONTHLY CHARGES - JAN 2022 02/01/2022 E 10-140-255-000-000 410.03 410.03 410.03 78841 02/04/2022 SITEONE LANDSCAPE SUPPLY 115903076-001 IRRIGATION SUPPLIES 01/27/2022 E 10-450-245-000-000 104.69 104.69 IRRIGATION SUPPLIES 01/28/2022 E 10-450-245-000-000 34.85 34.85 139.54 78842 02/04/2022 SPARKLETTS 9637116 020122 JAN 2022 BOTTLED WATER SERVICES FOR CITY HALL & SENIOR CENTER02/01/2022 E 10-190-238-000-000 144.55 E 10-805-238-000-000 65.65 210.20 210.20 78843 02/04/2022 TIME WARNER CABLE 0228510012522 CITY HALL INTERNET - JAN-FEB 2022 01/25/2022 E 10-190-238-000-000 124.98 124.98 0153825012322 SR CENTER INTERNET - HSD3 - JAN-FEB 2022 01/23/2022 E 10-805-238-000-000 89.99 89.99 214.97 78844 02/04/2022 ERIC L WECK 02032022 REFUND FOR CALPERS RETIREMENT DEDUCTION ERROR ON FINAL CHECK02/03/2022 B 10-022-62-00 573.83 573.83 573.83 78845 02/04/2022 STEVEN WEISS 02032022 REFUND FOR CALPERS RETIREMENT DEDUCTION ERROR ON FINAL CHECK02/03/2022 B 10-022-62-00 666.80 666.80 666.80 C.4.b Packet Pg. 49 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 00417012 78846 02/04/2022 WILLDAN 00416981 DEC 2021 - 10240 LA CADENA SR PW OBSERVER INSPECTION01/19/2022 E 10-172-250-100-000 1,008.00 1,008.00 00417027 DEC 2021 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY01/19/2022 E 10-172-250-100-000 756.00 756.00 00416987 DEC 2021 - 23400 WESTWOOD SR PW OBSERVER INSPECTION01/19/2022 E 10-172-250-100-000 378.00 378.00 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY01/19/2022 E 10-172-250-100-000 49.84 49.84 2,191.84 78847 02/11/2022 AMERICAN FIDELITY ASSURANCE CO 6044416 FEB 2022 EMP PAID FLEX SPEND/DEP CARE 02/04/2022 B 23-250-10-00 479.14 479.14 479.14 C.4.b Packet Pg. 50 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 78848 02/11/2022 ARROWHEAD CREDIT UNION JAN2022 VISA JAN-FEB 2022 VISA CHARGES 02/02/2022 E 10-110-220-000-000 MTRLS & SUPPLIES 77.39 E 10-110-270-000-000 MTRLS & SUPPLIES 13.99 E 10-120-210-000-000 OFFICE SUPPLIES 177.77 E 10-120-220-000-000 JOB POSITINGS 643.62 E 10-125-220-000-000 MTRLS & SUPPLIES 55.33 E 10-140-210-000-000 OFFICE SUPPLIES 621.06 E 10-140-270-000-000 MEETING 45.86 E 10-175-210-000-000 OFFICE SUPPLIES 59.75 E 10-175-272-000-000 VEHICLE MAINT 965.90 E 10-185-210-000-000 OFFICE SUPPLIES 32.15 E 10-185-218-000-000 MTRLS & SUPPLIES 68.91 E 10-185-268-000-000 TRAINING 500.00 E 10-190-211-000-000 POSTAGE/MAILING 52.11 E 10-190-250-000-000 SYSTEM AWARD RENEWAL 599.00 E 10-370-210-000-000 OFFICE SUPPLIES 56.53 E 10-450-245-000-000 PARKS MAINT 715.89 E 10-805-238-000-000 SR CTR VOICEMAIL 169.34 E 75-370-220-000-000 CERT TRAILER REPAIRS 3,808.45 8,663.05 8,663.05 78849 02/11/2022 AT AND T FEB 2022 AT&T FEB 2022 AT&T 02/01/2022 E 10-190-235-000-000 1,579.46 E 10-450-235-000-000 245.91 E 10-805-235-000-000 455.27 E 10-808-235-000-000 472.32 2,752.96 2,752.96 78850 02/11/2022 COUNTY OF RIVERSIDE TLMA ADM TL0000016171 DEC 2021 TRAFFIC SIGNAL MONITORING - MAIN ST & MICHIGAN02/04/2022 E 10-195-245-000-000 1,013.42 1,013.42 1,013.42 C.4.b Packet Pg. 51 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 1042664 78851 02/11/2022 EYEMED FIDELITY SECURITY LIFE 165132768 FEB 2022 EMPLOYEE PAID VISION INSURANCE 02/01/2022 B 10-022-71-00 76.86 76.86 76.86 78852 02/11/2022 FRUIT GROWERS SUPPLY 92283202 FY2021-2022 IRRIGATION SUPPLIES FOR PARKS & GROUNDS02/07/2022 E 10-450-245-000-000 14.87 14.87 14.87 78853 02/11/2022 GOPHER PATROL 8345760 FEB 2022 GOPHER CONTROL AT PICO PARK 02/07/2022 E 10-450-245-000-000 400.00 400.00 400.00 78854 02/11/2022 HDL SOFTWARE LLC SIN014553 ANNUAL PERMIT TRACKING SOFTWARE 02/04/2022 E 10-172-250-000-000 2,406.10 2,406.10 2,406.10 78855 02/11/2022 HOME DEPOT CREDIT SERVICE 7742054 SUPPLIES FOR PARKS 01/10/2022 E 10-450-245-000-000 98.74 98.74 3522330 SUPPLIES FOR PARKS 01/14/2022 E 10-450-245-000-000 96.58 96.58 1611659 SUPPLIES FOR PARKS 01/06/2022 E 10-450-245-000-000 91.22 91.22 6613451 SUPPLIES FOR PARKS 01/21/2022 E 10-450-245-000-000 87.79 87.79 SUPPLIES FOR CITY HALL 01/26/2022 E 10-195-245-000-000 55.11 55.11 C.4.b Packet Pg. 52 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 3272723 SUPPLIES FOR CITY HALL 01/04/2022 E 10-195-245-000-000 38.77 38.77 152815 SUPPLIES FOR CITY HALL 01/07/2022 E 10-195-245-000-000 37.50 37.50 143945 SUPPLIES FOR CITY HALL 01/07/2022 E 10-195-245-000-000 36.14 36.14 305994 SUPPLIES FOR CITY HALL 01/07/2022 E 10-195-245-000-000 30.70 30.70 4620367 SUPPLIES FOR PARKS 01/13/2022 E 10-450-245-000-000 29.99 29.99 1903622 SUPPLIES FOR CITY HALL 01/06/2022 E 10-195-245-000-000 26.06 26.06 924137 SUPPLIES FOR CITY HALL 01/07/2022 E 10-195-245-000-000 21.72 21.72 650.32 78856 02/11/2022 WILLIAM HUSSEY FEB2022 BH HLTH REIMFEB 2022 BH HEALTH REIMBURSEMENT 02/08/2022 E 10-110-142-000-000 282.15 282.15 282.15 78857 02/11/2022 JONESCAPE INC 242022 FY 2021-22 ONCALL ASPHALT POTHOLE REPAIR 02/04/2022 E 10-175-257-010-000 8,908.00 8,908.00 24 FY 2021-22 ONCALL ASPHALT POTHOLE REPAIR 02/04/2022 E 10-175-257-010-000 2,176.00 2,176.00 C.4.b Packet Pg. 53 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 2422 FY 2021-22 ONCALL ASPHALT POTHOLE REPAIR 02/04/2022 E 10-175-257-010-000 1,968.00 1,968.00 13,052.00 78858 02/11/2022 LANCE SOLL AND LUNGHARD LLP 48661 2021 AUDIT INCLUDING ACFR PREP AND GASB 01/31/2022 E 10-140-250-000-000 20,600.00 20,600.00 20,600.00 78859 02/11/2022 MICHAEL BAKER INTERNATIONAL 1139382 JAN 2022 ENVIRONMENTAL & PLANNING SVCS RELATED TO BRSP AND TCMDP02/04/2022 E 10-370-250-000-000 11,100.00 11,100.00 11,100.00 78860 02/11/2022 MORAN JANITORIAL SERVICES LLC 2014 JAN 2022 JANITORIAL SERVICES FOR CIVIC CENTER & PARKS02/03/2022 E 10-195-245-000-000 1,304.00 E 10-450-245-000-000 1,325.00 2,629.00 2,629.00 78861 02/11/2022 OFFICE DEPOT 222831082001 FY 2021-22 OFFICE SUPPLIES 01/27/2022 E 10-190-210-000-000 411.13 411.13 221541776001 FY 2021-22 OFFICE SUPPLIES 01/26/2022 E 10-370-210-000-000 47.16 47.16 221537507001 FY 2021-22 OFFICE SUPPLIES 01/26/2022 E 10-370-210-000-000 26.93 26.93 223585874001 FY 2021-22 OFFICE SUPPLIES 01/21/2022 E 10-190-210-000-000 20.99 20.99 506.21 C.4.b Packet Pg. 54 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 78862 02/11/2022 ON SITE COMPUTING 53009251 HARDRIVE REPLACEMENT FOR MAINT DEPARTMENT & STEVE WEISS01/08/2022 E 10-175-210-000-000 162.04 E 10-370-210-000-000 162.04 324.08 324.08 78863 02/11/2022 SB COUNTY SHERIFF 21267 FEB 2022 LAW ENFORCEMENT SERVICES 02/01/2022 E 10-410-255-000-000 5,166.67 E 10-410-256-000-000 171,488.16 E 14-411-256-000-000 12,454.17 189,109.00 189,109.00 78864 02/11/2022 SO CAL LOCKSMITH 52303 KEYS FOR BACKFLOWS 02/02/2022 E 10-175-250-000-000 129.17 129.17 129.17 78865 02/11/2022 SWRCB SW-0223120 WATER BOARD ANNUAL PERMIT FEE - NPDES SW MUNICIPAL12/22/2021 E 10-625-220-000-000 1,602.00 E 10-625-255-000-000 9,000.00 10,602.00 10,602.00 78866 02/11/2022 TIME WARNER CABLE 0262246020322 RICHARD ROLLINS PARK INTERNET - FEB-MAR 202202/03/2022 E 10-450-238-000-000 314.98 314.98 314.98 78867 02/11/2022 UNDERGROUND SERVICE ALERT 120220301 FEB 2022 MONTHLY DATABASE MAINTENANCE FEE02/01/2022 E 16-900-220-000-000 71.05 71.05 71.05 78868 02/11/2022 VERIZON WIRELESS 9898064031 ALPR CARD LINE CHARGES DEC 21 - JAN 22 01/23/2022 E 10-190-235-000-000 190.05 190.05 190.05 C.4.b Packet Pg. 55 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 03/01/2022 - B15 78869 02/25/2022 A STORAGE PLACE 03/01/2022 - B3334MARCH RENT FOR UNIT B3334 02/14/2022 E 10-140-241-000-000 329.00 329.00 MARCH RENT FOR UNIT B15 02/14/2022 E 10-140-241-000-000 158.00 158.00 487.00 78870 02/25/2022 JOHN ANDERSEN GT2201-001 APPRAISAL REPORT FOR LAND DONATED TO THE CITY01/26/2022 E 10-120-250-000-000 650.00 650.00 650.00 78871 02/25/2022 CITY NEWSPAPER GROUP 35583 GT 11.25.21 NOTICE OF INTENT TO ADOPT A MITIGATED NEGATIVE DECLARATION11/11/2021 B 23-510-57-00 673.40 673.40 36101 PLANNING DEPARTMENT ADVERTISING GT 02.17.22 HEARING PC SW 9 ADU ORDINANCE02/15/2022 E 10-370-230-000-000 155.40 155.40 828.80 78872 02/25/2022 EZ SUNNYDAY LANDSCAPE 2234 FEB 2022 PARKS AND PARKWAY MAINTENANCE 02/17/2022 E 10-195-245-000-000 200.00 E 10-450-255-000-000 3,215.00 E 26-600-255-000-000 150.00 E 26-601-255-000-000 80.00 3,645.00 2235 FEB 22 TRACT 18070 JADEN 02/17/2022 E 26-605-255-000-000 650.00 650.00 4,295.00 78873 02/25/2022 FRUIT GROWERS SUPPLY 92283780 FY2021-2022 IRRIGATION SUPPLIES FOR PARKS & GROUNDS02/09/2022 E 10-450-245-000-000 49.95 49.95 49.95 C.4.b Packet Pg. 56 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 78874 02/25/2022 LINCOLN NATIONAL LIFE INSURANC LCLN MAR 2022 MAR2022 LIFE/AD&D/DEP LIFE/ WI/LTD 03/01/2022 B 10-022-66-00 608.88 E 10-120-142-000-000 73.12 E 10-125-142-000-000 25.52 E 10-140-142-000-000 31.15 E 10-172-142-000-000 17.36 E 10-175-142-000-000 8.37 E 10-185-142-000-000 22.35 E 10-370-142-000-000 1.28 E 10-450-142-000-000 12.49 E 16-175-142-000-000 -12.98 E 52-400-142-000-000 -2.79 E 65-425-142-000-000 3.80 E 74-175-142-000-000 -2.52 786.03 786.03 78875 02/25/2022 LOMA LINDA HEAT AND A C INC 25812 REPAIRS TO AC AT FIRE STATION 22 02/11/2022 E 10-195-257-000-000 427.00 427.00 427.00 78876 02/25/2022 MAR WEL 11926 WELDING REPAIRS FOR CITY HALL AND PICO PARK02/09/2022 E 10-195-245-000-000 368.00 E 10-450-245-000-000 332.95 700.95 700.95 78877 02/25/2022 OFFICE DEPOT 221541774001 FY 2021-22 OFFICE SUPPLIES 01/27/2022 E 10-190-210-000-000 251.77 251.77 226710800001 FY 2021-22 OFFICE SUPPLIES 02/08/2022 E 10-120-210-000-000 9.57 E 10-185-210-000-000 20.87 E 10-190-210-000-000 34.48 64.92 C.4.b Packet Pg. 57 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 227274374001 FY 2021-22 OFFICE SUPPLIES 02/09/2022 E 10-120-210-000-000 42.17 42.17 358.86 78878 02/25/2022 ON SITE COMPUTING 53009260 (3) MONITORS & SSD CARD 02/01/2022 E 10-110-210-000-000 191.13 E 10-140-210-000-000 621.06 812.19 812.19 78879 02/25/2022 PETTY CASH 02242022 REPLENISH PETTY CASH NOV 2021 - FEB 2022 02/24/2022 E 10-172-272-000-000 15.00 R 10-200-05 360.00 R 10-450-01 250.00 625.00 625.00 78880 02/25/2022 RIVERSIDE HIGHLAND WATER CO DEC21-JAN22 RHWC12/01/2021-01/31/2022 RIVERSIDE HIGHLAND WATER CO02/14/2022 B 10-015-60-00 563.92 E 10-175-238-000-000 300.51 E 10-190-238-000-000 980.70 E 10-450-238-000-000 4,515.34 E 10-805-238-000-000 1,117.79 E 26-600-239-000-000 733.70 E 26-601-239-000-000 459.54 E 26-605-238-000-000 228.86 8,900.36 8,900.36 78881 02/25/2022 SPARKLETTS 16179154 021222 FEB2022 WATER FILTRATION SYSTEM RENTAL 02/12/2022 E 10-190-238-000-000 93.16 93.16 93.16 C.4.b Packet Pg. 58 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 171033119 78882 02/25/2022 ST FRANCIS ELECTRIC 171033118 JAN22 ROUTINE SIGNAL LIGHT MAINTENANCE 01/31/2022 E 16-510-255-000-000 563.85 563.85 JAN22 RESPONSE SIGNAL LIGHT MAINTENANCE 01/31/2022 E 16-510-255-000-000 462.00 462.00 1,025.85 78883 02/25/2022 TERMINIX 416894776 FEB 2022 PEST CONTROL SVCS FOR SENIOR CENTER02/02/2022 E 10-805-245-000-000 100.00 100.00 416892706 FEB 2022 PEST CONTROL SVCS FOR CIVIC CENTER02/02/2022 E 10-195-245-000-000 100.00 100.00 200.00 78884 02/25/2022 TIME WARNER CABLE 0007245020722 SR CTR CABLE INTERNET BLDG3 - FEB-MAR 202202/07/2022 E 10-805-238-000-000 278.37 278.37 0197046021622 CITY HALL CABLE FEB-MAR 2022 02/16/2022 E 10-190-238-000-000 109.18 109.18 387.55 78885 02/25/2022 WILLDAN 002-25961 JAN22 PLAN CHECK/ INSPECTION SVCS -BLDG& SAFETY02/02/2022 E 10-172-250-100-000 1,250.00 1,250.00 002-25962 JAN 2022 PLAN CHECK/ INSPECTION SVCS -PW 02/02/2022 E 10-172-250-100-000 390.00 390.00 002-25419 NOV21 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY11/02/2021 E 10-172-250-100-000 325.00 325.00 00621957 SEP21 ON-CALL ENGINEERING SERVICES 10/15/2021 C.4.b Packet Pg. 59 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 00621957 SEP21 ON-CALL ENGINEERING SERVICES 10/15/2021 E 25-600-255-000-000 230.00 230.00 2,195.00 78886 02/28/2022 SB COUNTY AUDITOR CONTROLLER 02282022 FINAL PAYMENT DUE TO COUNTY TO CLOSE SUCCESSOR AGENCY02/28/2022 E 33-300-201-000-000 56,528.00 56,528.00 56,528.00 400709 02/09/2022 SO CA GAS COMPANY JAN 2022 GAS SERVICEJAN 2022 GAS SERVICE 02/09/2022 E 10-190-238-000-000 1,964.17 E 10-805-238-000-000 317.08 2,281.25 2,281.25 417392 02/08/2022 AMERICAN FIDELITY ASSURANCE CO D417392 FEB 2022 EMPLOYEE CANCER & ACCIDENT INSURANCE02/01/2022 B 23-250-20-00 484.80 484.80 484.80 16053985 02/09/2022 SO CA EDISON COMPANY JAN 2022 EDISON JAN 2022 ENERGY USAGE 01/28/2022 E 10-172-238-000-000 73.47 E 10-175-238-000-000 73.46 E 10-190-238-000-000 3,783.56 E 10-450-238-000-000 1,620.38 E 16-510-238-000-000 6,959.47 E 26-600-238-000-000 66.07 E 26-601-238-000-000 53.68 E 26-602-238-000-000 74.33 E 26-603-238-000-000 12.39 E 26-604-238-000-000 57.22 E 26-605-238-000-000 46.02 12,820.05 12,820.05 C.4.b Packet Pg. 60 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 2/28/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 16638742 02/02/2022 PUBLIC EMPLOYEES RETIREMENT PAYDTE 01132022 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 01/13/202201/13/2022 B 10-022-62-00 8,284.17 8,284.17 8,284.17 16638810 02/14/2022 PUBLIC EMPLOYEES RETIREMENT PAYDTE 01272022 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 01/27/202201/27/2022 B 10-022-62-00 7,754.65 7,754.65 7,754.65 16681723 02/01/2022 CA PUB EMPLOYEES RETIRE SYSTEM 02012022 HPERS FEB 2022 PERS HEALTH INSURANCE ACH 100203662002/01/2022 B 10-022-61-00 7,368.12 E 10-120-142-000-000 722.66 E 10-125-142-000-000 1,445.33 E 10-140-142-000-000 2,167.99 E 10-172-142-000-000 1,156.26 E 10-175-142-000-000 1,625.99 E 10-185-142-000-000 1,445.33 E 10-190-142-000-000 2,459.14 E 10-370-142-000-000 722.66 E 10-450-142-000-000 1,011.73 E 16-175-142-000-000 1,264.66 E 65-425-142-000-000 722.66 22,112.53 22,112.53 16695623 02/01/2022 CALPERS 457 PLAN PAYDATE 01132022 457EFT PAYMENT CALPERS ACH CONFIRM #100203670901/13/2022 B 10-022-63-00 2,430.00 B 10-022-64-00 70.64 2,500.64 2,500.64 16714286 02/14/2022 CALPERS 457 PLAN PAYDATE 01272022 457EFT PAYMENT CALPERS ACH CONFIRM #100204594501/27/2022 B 10-022-63-00 1,680.00 B 10-022-64-00 70.64 1,750.64 1,750.64 C.4.b Packet Pg. 61 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) C.4.b Packet Pg. 62 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) This page left intentionally blank. C.4.b Packet Pg. 63 At t a c h m e n t : F e b c h e c k r e g i s t e r ( F e b - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 0 2 , 6 6 9 . 5 7 ) AGENDA REPORT MEETING DATE: March 22, 2022 Council Item TITLE: City Department Monthly Activity Report - January 2022 PRESENTED BY: Konrad Bolowich, City Manager RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report identifies the monthly tasks associated with the delivery of projects to support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to Provide Services and 4) Develop and Implement Successful Partnerships - Work with Local, Regional and State Agencies to secure Funding for Programs and Projects. BACKGROUND: The City Council of Grand Terrace established a 2030 Vision for the City of Grand Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a roadmap to ensure that the City remains on target and reaches its overall goals. The 2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and projects that are aligned with the 2030 Vision goals. The goals include: • Ensure Our Fiscal Viability • Maintain Public Safety • Promote Economic Development • Develop and Implement Successful Partnerships • Engage in Proactive Communications DISCUSSION: This Monthly report includes January 2022 data for each department in the City. The number of projects and activities reported do not reflect everything staff is doing but rather highlights things they have worked on in the past month which may be of interest to City Council and the public. This report is updated monthly and posted to the City’s website on the fourth week of each month. FISCAL IMPACT: The Monthly report has no fiscal impact. The monthly reports do not provide budgetary status. The Finance Department will continue to produce individual monthly financial reports which are separate from the Department monthly reports. ATTACHMENTS: • City Manager Monthly Department Report [Final] - January 2022(PDF) C.5 Packet Pg. 64 APPROVALS: Konrad Bolowich Completed 03/14/2022 1:55 PM City Manager Completed 03/14/2022 4:36 PM City Council Pending 03/22/2022 6:00 PM C.5 Packet Pg. 65 MONTHLY REPORT December 2021 PRESENTED BY THE CITY MANAGER’S OFFICE C.5.a Packet Pg. 66 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) C.5.a Packet Pg. 67 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) i Organizational Chart .........................................................................................1 City Clerk ...........................................................................................................2 Committee/Commissions ........................................................................7 City Manager .....................................................................................................8 Senior Center ....................................................................................... 12 Senior Bus Program ............................................................................. 15 Communications ................................................................................... 20 Planning and Development ............................................................................ 24 Code Enforcement ............................................................................... 42 Weekend Code ..................................................................................... 43 Parking/Graffiti ...................................................................................... 44 Animal Control ...................................................................................... 46 Public Works .................................................................................................. 51 Engineering Division ............................................................................. 52 Maintenance ......................................................................................... 52 Park Maintenance ................................................................................ 54 Burrtec Waste Generation Report ........................................................ 55 Public Works Administration ................................................................. 56 Sheriff’s Contract ............................................................................................ 58 Law Enforcement Services ................................................................... 59 San Bernardino County Fire ......................................................................... N/A Emergency Management Services .................................................... N/A C.5.a Packet Pg. 68 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) CITY MANAGER Organization Chart City Manager City Clerk Planning & Development Public Works Finance Public Safety Agenda Processing Land Use Planning Engineering Accounting Fire District Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement Records Management Building & Safety Storm Drain Maintenance Payroll FPPC Filings Code Enforcement Facilities Maintenance Treasury Public Records Enforcement Program Parks Maintenance Senior Bus Program 1 C.5.a Packet Pg. 69 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) &LW\RI*UDQG7HUUDFH &LW\&OHUN¶V'HSDUWPHQW &LW\&OHUN x $JHQGD3URFHVVLQJ x (OHFWLRQV x 5HFRUGV0DQDJHPHQW x )33&)LOLQJV x 3XEOLF5HFRUGV 2 C.5.a Packet Pg. 70 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) City of Grand Terrace City Clerk’s Department . DATE: March 14, 2022 TO: City Manager’s Office FROM: Debra Thomas, City Clerk City Clerk’s Office SUBJECT: JANUARY CITY CLERK MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department over the last six (6) months. The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary responsibilities for this department are Council Support Services, Records Management, Administrative Processing, Board Administration and Election Services. Each of these functions require a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City documents it is imperative that this process be accurate to ensure the preservation of the City’s history. AGENDAS/POSTINGS The City Clerk is responsible for preparing agendas and postings for all City Council Regular and Special Meetings, as well as for the Housing Authority and Successor Agency to the Community Redevelopment Agency. The total number of agendas processed for the January 2022 two (2), spending a total of sixteen (14) hours preparing the agenda packet producing 490 pages. AGENDA PROCESSING/POSTING MONTH Regular Meeting Special Meeting Totals August 2 0 2 September 2 0 2 October 2 2 4 November 1 1 2 December 1 1 2 January 2 0 2 Total Processed 10 4 14 3 C.5.a Packet Pg. 71 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified, and published, when appropriate. It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions processed for the month of January is seven (7) and Ordinances processed for the month of January is one (1). RESOLUTIONS AND ORDINANCES PROCESSED RESOLUTIONS ORDINANCES MONTHLY TOTALS August 10 0 10 September 2 0 2 October 3 0 3 November 1 1 2 December 5 0 5 January 7 1 8 Total Processed 28 1 30 RECOGNITION ACTIVITY Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace community by the issuance of Certificates, Recognition, Acknowledgment and Commendation Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are obtained on the document, coordinate attendance at Council meetings for the individual, group, or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if presentation will be held at another venue. For the month of January 2022, forty-three (43) Certificates of Recognitions and one (1) Proclamation were issued on behalf of the City Council. Month Certificate of Acknowledgment w/Pin Certificate of Recognition w/Pin Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total August 0 9 0 0 0 0 9 September 0 39 1 0 0 0 40 October 0 6 0 1 0 0 7 November 0 7 0 0 0 1 8 December 0 0 0 0 0 0 0 January 0 43 0 0 0 1 44 Total 0 104 1 1 0 2 108 4 C.5.a Packet Pg. 72 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents include contracts and agreements, and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file. For the month of January 2022, City Council approved two (2) agreements. CONTRACTS & AGREEMENTS PROCESSED August 2 September 2 October 1 November 1 December 4 January 2 Total 12 RECORDS REQUESTS The City Clerk’s office received seventeen (17) Requests for Copies of Public Records for the month of January 2022. Nine (9) of these requests were completed within the Government Code Section 6253(c)’s requirement of ten (10) calendar days and six (6) required an extension. The total number of pages provided in response to those requests were 471. RECORDS REQUEST SUMMARY Month Requests Received Completed Within 10 Days Completed with 14-Day Extension # of Pages Provided Letter to Requestor – No Records August 11 11 0 398 1 September 7 7 0 45 1 October 14 13 1 130 5 November 6 6 0 63 2 December 8 6 2 11,258 0 January 17 9 6 471 4 Total Requests 63 52 9 12,364 13 5 C.5.a Packet Pg. 73 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating, and responding to internal department requests, external agency cooperation and legislative bodies. For the month of January 2022, the City Clerk’s office responded to 352 telephone calls from residents, contractors, vendors, consultants, and in-house customer service assistance to City staff. TELEPHONE CUSTOMER SERVICE August 252 September 278 October 288 November 290 December 311 January 352 Total Calls 1,771 HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee and City Manager and City Council, maintains the committee minutes of its proceedings and provides support for the Annual Art Show, Country Fair and City Birthday Party. Month Committee Meeting Emails w/Committee Members & Vendors Written Correspondence w/Committee Members Telephone Calls with Committee Members & Vendors Art Show/Country Fair & City Birthday Prep & Attendance Total # of Hours August 0 .5 0 0 0 .5 September 0 .5 0 0 0 .5 October 1 .5 0 .25 0 1.75 November 1 .5 0 .25 0 1.75 December 1 .5 .5 .25 4.0 6.25 January 1 .5 .5 0 0 2 TOTAL # HOURS 4.0 3.0 1.0 .75 4.0 12.75 6 C.5.a Packet Pg. 74 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) COMMITTEES/COMMISSIONS The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up to date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist: COMMITTEES/COMMISSIONS # OF MEMBERS # OF ALTERNATES # OF VACANCIES Historical & Cultural Activities Committee 7 0 0 Planning Commission 5 0 0 Parks & Recreation Committee 5 0 0 7 C.5.a Packet Pg. 75 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) &LW\RI*UDQG7HUUDFH &LW\0DQDJHU¶V2IILFH &LW\0DQDJHU¶V2IILFH x &LW\0DQDJHU¶V2IILFH x +XPDQ5HVRXUFHV x 6HQLRU&HQWHU 8 C.5.a Packet Pg. 76 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) DATE: March 22, 2022 TO: Konrad Bolowich, City Manager City Manager’s Office FROM: Debra L. Thomas, City Clerk SUBJECT: March-2022 Monthly Services Report This monthly report is presented to the City Manager to keep the City Manager and Policy Makers informed of the activities within the City Manager’s Office and programs administered by the office to meet service demands. The tasks and projects identified within the monthly report represent programs administered by the City Manager’s Office. The projects identified in this report do not represent the City Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council in separate and distinct reports. The attached monthly report addresses the City Manager’s Office administration of the following activities:  Human Resources  Senior Center  Finance (currently ACM is Acting Finance Director)  IT and Communications OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. 9 C.5.a Packet Pg. 77 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) HUMAN RESOURCES Mission: It is the mission of human resources to support the organization in meeting its mission and goals through one of its most valuable resources - its PEOPLE. Values: Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety. Increase Participation in City and community activities while seeking knowledge, enthusiasm, and an improved quality of life for ourselves, co-workers, and the community. Respect Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices. Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength. CORE SERVICES 1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective internal interview process, conducting thorough reference checks. 2. Properly balancing the needs of the employees and the needs of the organization. 3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by: maintaining compliance with employment laws and government regulations, providing management and employee training, and developing policies and procedures. 4. Providing training and development in areas of: effective leadership and career development of employees, and, employment law and government regulation. 5. Retaining our valued employees by: assuring effective leadership qualities in our managers; furnishing technical, interpersonal and career development training and coaching; supplying relevant feedback to management; and enhancing two-way communication between employees and management. 10 C.5.a Packet Pg. 78 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) TABLE 1 Recruitment Activity Description Jul- 2021 Aug- 2021 Sept- 2021 Oct- 2021 Nov- 2021 Dec- 2021 Recruitments Initiated 3 0 2 0 0 1 Recruitments in Progress 3 1 1 3 1 1 Recruitments Pending 2 1 1 0 1 0 Applications Processed 129 0 49 35 0 0 New Hires Processed 2 0 4 4 0 0 Description Jan- 2022 Feb- 2022 Mar- 2022 Apr- 2022 May- 2022 Jun- 2022 Recruitments Initiated 1 Recruitments in Progress 1 Recruitments Pending 1 Applications Received/Processed 10 New Hires Processed 0 TABLE 2 Employee Job Performance Activity Description Jul- 2021 Aug- 2021 Sept 2021 Oct- 2021 Nov- 2021 Dec- 2021 Evaluations Processed 1 0 1 3 1 6 Description Jan- 2022 Feb- 2022 Mar- 2022 Apr- 2022 May- 2022 Jun- 2022 Evaluations Processed 0 11 C.5.a Packet Pg. 79 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) SENIOR CENTER Mission: To provide recreational, educational, and social activities for the seniors in the community and to enrich our seniors lives through friendship, activities, education, and nourishment. Core Values: Seniors are recognized as a valuable asset. Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement. Seniors have access to a full spectrum of services, including social, emotional, educational, and recreational opportunities appropriate to their unique needs and interests. Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served. TABLE 1 - Senior Center Activities Description Jul- 2021 Aug- 2021 Sept- 2021 Oct- 2021 Nov- 2021 Dec- 2021 Nutrition Program (# of meals served) 660 815 1,015 730 860 915 Homebound Meals 230 285 295 335 295 200 Bingo Bridge Bunco Coffee with Megan Exercise Classes Garden Club Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday) Zumba Kings Corner Cribbage Cell Phone Class Loteria SPECIAL EVENTS Monthly Birthday Celebration Entertainment (2nd Fri. each mo.) Volunteer Meeting Hydration Station Bus Pass Distribution 4th of July Party / Sept Pizza Party / Health Screening Christmas / Holiday Celebration Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One senior may have participated in 2 or more programs, not including meals.) 12 C.5.a Packet Pg. 80 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Description *Jan -2022 *Feb 2022 **Mar -2022 Apr- 2022 May- 2022 Jun- 2022 Nutrition Program (# of meals served) 795 Homebound Meals 285 Arts and Crafts Classes Bingo Bridge Bunco Coffee with Shari Exercise Classes Garden Club Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday) Zumba Kings Corner Cribbage Cell Phone Class Loteria SPECIAL EVENTS Monthly Birthday Celebration Entertainment (2nd Fri. each mo.) Volunteer Meeting Hydration Station Bus Pass Distribution 4th of July Party / Sept Pizza Party Health Screening Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One senior may have participated in 2 or more programs, not including meals.) ** - Due to COVID-19, the Senior Center will only be providing limited meals. 13 C.5.a Packet Pg. 81 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) 1 0 100 200 300 400 500 600 700 800 900 July August September October November December 660 815 1015 730 860 915 230 285 295 335 295 200 Senior Center (2021 -22) July-2021 -December-2021 # of Meals Served Homebound Meals 0 100 200 300 400 500 600 700 800 900 January February March April May June 795 0 0 0 0 0 285 0 0 0 0 0 Senior Center (2021-22) January-2022 -June-2022** # of Meals Served Homebound Meals ** - Due to COVID-19, the Senior Center will only be providing limited meals. 14 C.5.a Packet Pg. 82 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) TABLE 2 Senior Center Blue Mountain Silver Liner # of Passengers Description Jul- 2021 Aug- 2021 Sept- 2021 Oct- 2021 Nov- 2021 Dec- 2021 Within City Limits (Senior Center, Stater Brothers, Library) 324 441 407 209 373 213 Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0 Special Events/Trips 0 0 0 0 0 0 Description Jan- 2022 Feb- 2022 Mar- 2022 Apr- 2022 May- 2022 Jun- 2022 Within City Limits (Senior Center, Stater Brothers, Library) 349 0 0 0 0 0 Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0 Special Events/Trips 0 0 0 0 0 0 TABLE 3 # of Rides Description Jul- 2021 Aug- 2021 Sept- 2021 Oct- 2021 Nov- 2021 Dec- 2021 Within City Limits (Senior Center, Stater Brothers, Library) 652 879 835 418 756 430 Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0 Special Events/Trips 0 0 0 0 0 0 Description Jan- 2022 Feb- 2022 Mar- 2022 Apr- 2022 May- 2022 Jun- 2022 Within City Limits (Senior Center, Stater Brothers, Library) 716 0 0 0 0 0 Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0 Special Events/Trips 0 0 0 0 0 0 15 C.5.a Packet Pg. 83 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) 0 50 100 150 200 250 300 July August September October November December 324 441 407 209 373 213 652 879 835 418 756 430 Senior Transportation July-2021 -December-2021 # of Passengers # of Rides 200 250 300 January February March April May June 349 716 Senior Transportation January-2022 -June -2022 # of Passengers # of Rides 16 C.5.a Packet Pg. 84 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Oc-17 7%5% FINANCE Mission: To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting. Values: Transparency (Accessibility of Information): The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant, and timely financial information to the public. Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased. Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable support services to other departments and the community. Teamwork (Mutual Respect and Cooperation): The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030 Mission, Vision and Goals. CORE SERVICES The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop, manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects. 1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations which includes vendor payments, employee and resident reimbursements, and payroll. 2. Financial Reporting – to provide accurate and meaningful reporting on the City’s financial condition through the City’s monthly and annual financial reports. 3. Purchasing – to authorize the purchase of quality products in a cost-effective manner. 4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective financing, investments, and cash collection of the City’s resources to enhance the City’s financial condition. 17 C.5.a Packet Pg. 85 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) TABLE 1 Financial Activity Description Jul- 2021 Aug- 2021 Sept- 2021 Oct- 2021 Nov- 2021 Dec- 2021 Invoices Processed 165 124 145 136 120 163 164 Checks Issued 76 88 86 108 72 164 Purchase Orders Established 18 10 12 10 9 5 Revenue Receipts Recorded 22 31 45 57 47 23 Description Jan- 2022 Feb- 2022 Mar- 2022 Apr- 2022 May- 2022 Jun- 2022 Invoices Processed 170 Checks Issued 143 Purchase Orders Established 7 Revenue Receipts Recorded 71 165 76 18 22 124 88 10 31 145 86 12 45 136 108 10 57 120 72 9 47 163 164 5 23 0 25 50 75 100 125 150 175 Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded Financial Activity Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 18 C.5.a Packet Pg. 86 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL: Monthly: 1. Check Register; and 2. General Fund Monthly Financial Report (revenues less expenditures). Quarterly: 1. Business License Report; and 2. Treasurer’s Report (current cash flow and fund balance); and 3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund). Annual: Audited Annual Financial Reports for the following: 1. City – all Funds; 2. Measure I – Fund 20; 3. Air Quality Management District (AQMD) – Fund 15; and 4. Housing Authority- Fund 52. 170 143 7 71 0 20 40 60 80 100 120 140 160 180 Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded Financial Activity Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 19 C.5.a Packet Pg. 87 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) COMMUNICATIONS Mission: To develop, implement and provide comprehensive internal and external communications for the City and its community. Core Services: Plan, organize and disseminate timely and accurate information and promote awareness of City operations, services, programs, projects, events, and issues to the community. Promote and provide positive and proactive media relations for the City. Disseminate news materials in a timely manner. Initiate and write press releases, public service announcements, articles, and websites for media distribution. Maintain and improve the City’s website for distributing mass media information under various situations. Channel 3: Jul Aug Sep Oct Nov Dec City Council Meeting Replays 2 2 2 2 1 1 Activities/Items Added to Slideshow 0 0 0 0 0 0 Channel 3: Jan Feb Mar Apr May Jun City Council Meeting Replays 2 Activities/Items Added to Slideshow 0 Eblast Jul Aug Sep Oct Nov Dec Number of E-newsletters Distributed 3 4 1 2 1 0 Number of Subscribers 865 866 872 873 874 881 Change in Subscribers 35 1 6 1 1 7 Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data Eblast Jan Feb Mar Apr May Jun Number of E-newsletters Distributed 1 Number of Subscribers 885 Change in Subscribers 4 Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data * New e-newsletter management system does not currently track emails opened. 2021-2022 City Communications Data: 20 C.5.a Packet Pg. 88 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Facebook Jul Aug Sep Oct Nov Dec Posts 3 4 0 8 3 2 Total Reach* 4,068 5,794 0 7,290 2,126 2,389 Total Engagement** 376 608 0 716 104 493 Page Followers 2,540 2541 2,560 2,583 2,601 2,603 New Page Followers 9 1 19 23 18 2 Facebook Jan Feb Mar Apr May Jun Posts 5 Total Reach 11,590 Total Engagement 2,831 Page Followers 2,623 New Page Followers 20 * Reach refers to the number of unique people to have seen a post's content. ** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares. 5 Most Popular City Facebook Pages (By % of population) – San Bernardino County % of Pop. 1) Twentynine Palms 30.91% 2) Apple Valley 25.75% 3) Yucca Valley 24.71% 4) Grand Terrace 20.70% 5) Hesperia 16.30% 2,540 2,541 2,560 2,583 2,601 2,603 2,623 2,300 2,550 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 FACEBOOK PAGE FOLLOWERS 21 C.5.a Packet Pg. 89 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Twitter Jul Aug Sep Oct Nov Dec Tweets 0 0 0 0 0 0 Impressions 740 1,085 475 328 328 236 Followers 334 333 334 340 340 340 New Followers 3 -1 1 1 1 0 Twitter Jan Feb Mar Apr May Jun Tweets 3 Impressions 499 Followers 343 New Followers 3 YouTube Jul Aug Sep Oct Nov Dec Video Uploads 2 2 2 2 1 1 Video Views 88 86 56 60 62 37 Subscribers 171 171 171 172 172 173 Change in Subscribers -1 0 0 1 0 1 YouTube Jan Feb Mar Apr May Jun Video Uploads 2 Video Views 92 Subscribers 173 Change in Subscribers 0 *** Impressions refers to the number of times a tweet has been seen. 334 333 334 339 340 340 343 300 325 350 375 400 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 TWITTER PAGE FOLLOWERS 22 C.5.a Packet Pg. 90 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) City News Jul Aug Sep Oct Nov Dec Articles 6 1 1 0 3 2 1/2-Page Ad 0 0 0 0 1 0 1/4-Page Ad 1 1 1 0 0 0 City News Jan Feb Mar Apr May Jun Articles 2 1/2-Page Ad 0 1/4-Page Ad 1 AM 1640 Jul Aug Sep Oct Nov Dec Advertisement of City Events 0 0 0 4 1 0 AM 1640 Jan Feb Mar Apr May Jun Advertisement of City Events 0 Burrtec Newsletter Jul Aug Sep Oct Nov Dec Bi-Monthly Newsletter 1 0 1 0 1 0 Burrtec Newsletter Jan Feb Mar Apr May Jun Bi-Monthly Newsletter 1 23 C.5.a Packet Pg. 91 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) &LW\RI*UDQG7HUUDFH 3ODQQLQJDQG'HYHORSPHQW6HUYLFHV'HSDUWPHQW 3ODQQLQJ 'HYHORSPHQW x /DQG8VH3ODQQLQJ x 3ODQQLQJ&RPPLVVLRQ x %XLOGLQJ 6DIHW\ x &RGH(QIRUFHPHQW x (QIRUFHPHQW3URJUDP 24 C.5.a Packet Pg. 92 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) City of Grand Terrace Planning and Development Services Department . DATE: February 11, 2022 TO: Konrad Bolowich, City Manager City Manager’s Office FROM: Planning Division SUBJECT: JANUARY 2022 PLANNING DIVISION MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities within the Planning Division. OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. PLANNING DIVISION Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Plan Review The Planning Division is budgeted for one full time Director, one full-time Associate Planner and one full-time Assistant Planner. All positions are filled and together constitute a minimum of 480 monthly service hours. 25 C.5.a Packet Pg. 93 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 2 of 11 Activity Summary for Planning Planning Counter Requests for Information: 57 Planning Phone Calls Received: 120 Planning E-mails Received/Answered: 1150 FEMA/COVID-19/SBC OES: Related E-mails Received: 63 Application Summary The Planning Division received 18 new applications in December and carried over 13 from the previous month. Eleven applications were deemed complete and were fully executed. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled administratively by staff with noticing, and those projects that are either new development or exceed the Director’s administrative authority are handled as Major Permits and are reviewed by the Planning Commission. Home occupation permits are for home based business, such as consulting, housekeeping, and small craft businesses. Application Summary for January 2022 Applications Number Received Carried Over Completed Under Review Major 0 13 0 13 Administrative 0 1 0 1 Land Use 15 0 12 3 Home Occupation 1 0 0 1 Sign 0 0 0 0 Special Event 1 0 1 0 DAB 1 0 0 1 Total 18 14 13 19 0 2 4 6 8 10 12 14 16 Major Administrative Land Use Home Occupation Sign Special Event DAB Applications Received and Carried Over in January 2022 Under Review Completed Carried Over Received 26 C.5.a Packet Pg. 94 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 3 of 11 Applications Received, Approved and/or Under Review. Fiscal year 2021-2022 to date the Planning Division has received 81 applications for review, 19 applications from previous months remain under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report. One new business application was received in the month of January, “Mail Mart USA” (Shipping and Mailing Shop) relocated their business. Overall, Land Use applications are the most predominant applications that the Planning Division processes. Fifteen Land Use applications were received in January. 0 10 20 30 40 50 60 70 Major Administrative Land Use Home Occupation Signs Special Event DAB Zoning Verification Applications Received Fiscal Year to Date July August September October November December January February March April May June 4 41 1 4 1 Land Use Application -January 2022 Wall/Fence Shed/Accessory Structures Patio Covers/Sunrooms Pools New Business Minor Improvements Temporary Uses/Special Events 27 C.5.a Packet Pg. 95 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 4 of 11 Projects in Plan Check or Under Construction Date Submitted Case No. Applicant Description Location Status 11/2/2020 SA 20-08 CUP 21-01 V 20-01 LM 20-2 E 20-08 Bickel Group Multi-Tenant Commercial APN’s:0275- 242-10, 11 Approved by the Planning Commission on 3/18/2021 05-15-2021 – Construction drawings submitted At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution 2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on 0.88-aces. There were no appeals made during the public hearing. 3/29/2019 SA 19-04 E 19-03 Leonardo and Anel Aguayo Single Family Residence 0275-083-09 Under Construction At the public hearing held on June 6, 2019, the Planning Commission adopted a Resolution 2019-07, approving the construction of a 3,627-square foot single family home on a 0.48- acre lot. There were no appeals made during the public hearing. 5/11/2018 ASA 18-06 E 18-06 Tim Boyes Two lots Grading Plans 0276-431-21, 22 Under Construction On August 16, 2018, the Planning and Development Services Department approved the rough grading for two lots located on the west side of Vista Grande Way, north of Grand Terrace Road. 11/15/2020 SA 17-04 E 17-09 Todd Kesseler Single Family Residence 23400 Westwood Street Under Construction At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution 2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre lot. There were no appeals made during the public hearing Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual plans for various projects and new development applications, and is conducted free of charge. One DAB meeting took place in the month of January. Development Advisory Board (DAB) Date Submitted Case No. Applicant Description Location Status 01/07/2022 DAB 22-01 Russ Orsi “Dutch Bros. Coffee” 22115 Barton Rd Completed – Meeting was held on January 31, 2022. 28 C.5.a Packet Pg. 96 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 5 of 11 Planning Commission The Planning Commission reviews new construction, subdivisions, variances and conditional use permits. They also make recommendations on zone changes, zoning code amendments, and general plan changes. No Planning Commission Meetings were held in the month of January. Conforming Uses and Grants The City was awarded funding for its Blue Mountain Trailhead and Trail application and continues to implement the grant. Staff was informed that through the efforts of Assembly Member Reyes, the City is the recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and is non-competitive. Staff met with State representatives on August 15, 2019. Grant Status Grant Amount Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November 2017. Awarded. Community workshop held on 4/11/2019. Community workshop #2 – July 19, 2021 $212,500 (Estimated Project cost $520,000) Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State Representatives and on August 15, 2019 and March 18, 2020– Property being negotiated with owner for access easement. 05-12-2021 - Interactive website presentation update by Hirsch and Associates $1.2 Million Local Early Access Planning Grant (LEAP) Over-the-counter grant complemented with technical assistance for the preparation and adoption of the sixth- cycle Regional Housing Needs Assessment and the City’s Housing Element. $65,000 Regional Early Access Planning Grant (REAP) One-time grant funding to regional governments and regional entities for planning activities that will accelerate housing production and facilitate. Staff support for the Housing Element. Community Emergency Response Team 29 C.5.a Packet Pg. 97 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 6 of 11 Due to COVID-19 social distancing restrictions, CERT meetings have been held via Zoom. The regular CERT volunteer meeting scheduled for January 4, 2022 was cancelled. Attachment to Planning Division’s Report Applications Received, Approved and/or Under Review Major Applications - Site and Architectural Review Date Submitted Case No. Applicant Description Location Status 11/17/2021 SA 21-09 CUP 21-06 E 21-07 V 21-02 SP 21-01 Sunoil Retail Group Gas Station 22505 Barton Road APN:1178-011-07 Project Submitted 11/17/2021 Under Review The application is proposing the construction of a 2,660 square foot gas station and convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011- 07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels; the convenience store will consist of providing fresh hot, cold, and prepackaged items. The project will also include two community outdoor area. Access to public street through Mount Vernon and Barton Road. 9/10/2021 SA 21-08 E 21-05 Carli Norris Single Family Residence APN:0276-421-27 Project Submitted Deemed Incomplete on 10/14/2021 Staff continues to work with applicant. 4/28/2021 TTM 21-01 SA 21-05 E 21-03 Tony Jara Six Lot Subdivision and Five Single Family Residences 11899 Rosedale Avenue Project Submitted Deemed Incomplete on 6/7/2021 Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications proposing to subdivide 3.8 acres into 6 single family lots. Each lot will have an approximate 2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the six lots will include the existing residence located on the west side of the property, fronting Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family Residential with an Agricultural Overlay District, and designated Low Density Residential on the General Plan Land Use Map. 3/31/2021 SA 21-03 CUP 21-03 E 21-02 Yakuta Enterprises Convert Single Family to Multifamily 22756 Palm Avenue Deemed Incomplete and inconsistent the zoning 5/7/2021 Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to convert an existing 1,371 square foot nonconforming residence to a multifamily duplex on a 0.32-acre lot. The site improvements will include façade improvements, curb, sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape, driveway and required parking. The property is zoned Barton Road Specific Plan, Office 30 C.5.a Packet Pg. 98 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 7 of 11 Professional. 11/25/2020 SA 20-09 CUP 20-02 E 20-09 Condor Energy Storage Battery Energy Storage Site APN:1167-151-77 (Generally located near the corner of Main Street and Taylor Street) Deemed Incomplete on 1/22/2021, New Concept Resubmittal Received on 3/8/2021 - Anticipated PC Third quarter 2021 Second Incompleteness Letter issued 4/8/2021 Resubmittal on 10/4/2021 Public Outreach Workshop – 11/02/2021 Resolution accepted 12/02/2021 Condor Energy Storage, LLC (“Applicant”) represented by Keith Latham is proposing to construct a 200-megawatt battery energy storage system (BESS) located on approximately a 10-acre parcel land. The proposed project will consist of lithium-ion energy batteries installed with racks, inverters, switchgear, and other associated equipment to directly interconnect into the Southern California Edison (SCE) Highgrove Substation located directly north of the proposed property. The site will have remote operational control and periodic inspections and maintenance will be performed, as necessary. The project improvements will include, but are not limited to perimeter wall and fencing, perimeter landscaping, underground electrical cabling, concrete pad for the electrical equipment, and street improvements. An initial environmental study is being prepared by MIG Consultants. The property is zoned M2 (Industrial). 8/12/2020 GPA 20-02 SPA 20-02 SA 20-03 CUP 20-01 E 2-03 Greens INV 15 LLC 22317, 22273, 22293 Barton Road Multi Family, Hotel, Restaurant Retail Deemed Incomplete on 9/23/2020 – Anticipated PC – first quarter 2022 Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including a 4-story hotel and potential restaurant or retail uses on the north side of the property. A 2.9-acre multi-family residential development is proposed on the south side of the property, to include 7 multi-family buildings and amenities. The site improvements include parking, drive thru, landscaping, trash enclosures, loading areas, access, and street improvements. The site is located on the Barton Road Specific Plan, General Commercial zoning. A Specific Plan Amendment update for Barton Road is being prepared and an expanded environmental is also being prepared by Michael Baker to support the development. 3/16/2020 GPA 20-01 Darryl Moore Change of 12266 Michigan Project placed 31 C.5.a Packet Pg. 99 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 8 of 11 ZCA 20-01 Zoning from R1- 7.2 to R2 Street on hold per Applicant Aegis Builders is proposing to develop a 4.5-acre residential infill project. The applicant is proposing a General Plan Amendment and Zoning Code Amendment to change the zoning from R1-7.2 Single Family Residential to R2-Low Medium Density Residential and to reduce the minimum 3-acre lot size requirement for the existing church to 2-acres. The proposal includes a Tentative Tract Map subdivision of 22 residential lots and a 2- acre lot for the existing church. A Specific Plan has been submitted as part of the 22 residential housing development. The proposed two-story homes will vary in size between 2,766 square feet to 4,593 square feet and the lots will range in size from about 3,000 square feet to about 5,400 square feet. The project has been placed on hold by the request of the applicant. 3/16/2020 SA 20-02 TTM 20-01 SP 20-01 E 20-02 Darryl Moore 22 single Homes and TTM 122667 Michigan Street Project placed on hold per Applicant Aegis Builders is proposing to develop a 4.5-acre residential infill project. The applicant is proposing a General Plan Amendment and Zoning Code Amendment to change the zoning from R1-7.2 Single Family Residential to R2-Low Medium Density Residential and to reduce the minimum 3-acre lot size requirement for the existing church to 2-acres. The proposal includes a Tentative Tract Map subdivision of 22 residential lots and a 2- acre lot for the existing church. A Specific Plan has been submitted as part of the 22 residential housing development. The proposed two-story homes will vary in size between 2,766 square feet to 4,593 square feet and the lots will range in size from about 3,000 square feet to about 5,400 square feet. The project has been placed on hold by the request of the applicant. 5/31/2019 SA 19-05 CUP 19-04 E 19-06 ZC 19-01 MD 19-01 Edwin Renewable Fuels Plastic Recycling and office/educational uses 21801 Barton Road Deemed Incomplete on 6/26/2019. Resubmitted Plans received on 6/2/2020 were distributed for review Staff continues to work with Applicant. Edwin Renewable Fuels is proposing to construct an 80,898 square-foot, 42-foot high industrial building for cardboard and plastic recycling, conversion of plastics into fuel, storage of fuel and transport of fuels off-site. The site measures approximately 5.44-acres and it is zoned M2-Industrial. The applicant is currently working with AQMD on permitting compliance. 10/2/2018 SA 18-09 TTM 18-02 V 18-01 E 18-08 Aegis Builders, Inc 16 Apartments 11695 Canal Street Deemed Incomplete on 10/31/2018 & 3/26/2019 Resubmittal and Incomplete on 7/23/2020 Resubmittal received on 11/11/2020. Deemed Incomplete on 12/10/2020 – 32 C.5.a Packet Pg. 100 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 9 of 11 Resubmittal Received 11/12/2021 Deemed Incomplete on 1/6/2022 Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres. The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including 2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom units. The Project site is triangularly shaped and does not have direct access to a public street. Access to the public street will be across the Gage Canal property. The City of Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal, and has assured access to the parcel which has historical rights of access over the canal. The property is zoned R3-20-Medium High Density Residential. 3/27/2018 SA 18-04 E 17-10 Lewis Development Residential Project (707 Homes) 1167-151-22, 68, 71, 73, 74, 75 DEIR anticipated for public review winter 2022 The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays. Major Applications – Specific Plan Date Submitted Case No. Applicant Description Location Status 12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. DEIR anticipated for public review winter 2021 The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and accompanying entitlement application is anticipated for public consideration commencing this summer (2021) Major Applications – Conditional Use Permit Date Submitted Case No. Applicant Description Location Status 1/2/2019 CUP 19-01 SA 19-03 E 19-05 GrandT-1 Inc. Industrial Semi- Trailer Storage Facility APN: 0275- 191-06, 30 Approved – Grading plans submitted. Community Benefit Agreement in Review The project was approved by the City Council on August 25, 2020, upholding the Planning Commission determination to establish an industrial semi-trailer storage facility on approximately 22 acres. A maximum of 650 total semi-trailers, shipping and storage containers and chassis will be stored on the site at any given time. A 900 square foot 33 C.5.a Packet Pg. 101 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 10 of 11 caretaker’s admin office and a 4,800 square foot maintenance building will be constructed under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in review. A rough grading permit has been issued. 9/17/2017 CUP 17-08 E 17-07 National Logistics Team Recycling Pallets 21496 Main Street Anticipated hearing date Summer 2022 The applicant is proposing a recycling use whereby recyclable wood for dismantling, sorting, and packing arrives in the site and is re-used to create wood pallets. The use is proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work canopies will be used for recycling activities. Administrative Applications Date Submitted Case No. Applicant Description Location Status 12/03/2021 ASA 21-10 Doug Courtney 1,040 Square foot Addition 12719 Royal Ave Under Review Land Use Review Date Submitted Case No. Applicant Description Location Status 01/31/2022 LU 22-15 Greg Valdez Fence Replacement 12380 Whistler St Approved 01/28/2022 LU 22-14 Christopher Doye Block Wall/Fence 22579 Barton Rd Approved 01/27/2022 LU 22-13 Melissa Guillen Fence/Gate 22899 Miriam Way Approved 01/25/2022 LU 22-12 Randy Orozco Demo/Rebuilt Spray Booth 12190 La Crosse Ave Approved 01/24/2022 LU 22-11 Ajay Roberts New Detached ADU 22743 Miriam Way Under Review 01/20/2022 LU 22-10 Rolando Rodriguez New Detached Barn 12041 Rosedale Ave Under Review 01/20/2022 LU 22-09 Christian Hansen Fire Damage Repair 23053 Merle Ct Approved 01/18/2022 LU 22-08 Gurral Bawa New Business (Relocation) – Mail Mart USA 22400 Barton Rd. Ste. 21 Approved 01/14/2022 LU 22-07 Peter Schlueter Temporary Pod 22675 Arliss Dr Approved 01/13/2022 LU 22-06 Ana Obando ADU – Addition/Patio 11900 Kingston St Under Review 01/13/2022 LU 22-05 James Wells Solar Carports 22111 Newport Ave Approved 01/10/2022 LU 22-04 Allison Pridy Fire Damage 22675 Arliss Dr Approved 01/07/2022 LU 22-03 Rosa Luevano Swimming Pool & Slide 22874 Arliss Dr Under Review 01/07/2022 LU 22-02 Brandy English Fence 22600 Brentwood St Approved 34 C.5.a Packet Pg. 102 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 11 of 11 01/04/2022 LU 22-01 Frank Johnson Shed 22511 Raven Way Approved HOP Application Date Submitted Case No. Applicant Description Location Status 01/25/2022 HOP 22-01 Eric Hickey Home Office/Roofing 23056 Hampton Ct Under Review 35 C.5.a Packet Pg. 103 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) City of Grand Terrace Planning and Development Services Department . DATE: March 11, 2022 TO: Konrad Bolowich, City Manager City Manager’s Office FROM: Luis Gardea, Building Official Planning and Development Services Department SUBJECT: JANUARY 2022 PLANNING AND DEVELOPMENT SERVICES MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, Code Enforcement, and Animal Control. OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. BUILDING AND SAFETY DIVISION Building and Safety and Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections 36 C.5.a Packet Pg. 104 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 2 of 6 The Building and Safety Division is budgeted for one full time Permit Technician and one full time Building Official. These two positions constitute up to 240 monthly service hours. Additionally, the Department budgets for plan checking and inspection services through a contract with Willdan Engineering. Inspection services are conducted on-call as needed by staff. The cost of these services is offset through the collection of fees and deposits. Activity Summary for Building and Safety Building Permit Activity includes 26 permits issued in January. Year to date a total of 220 permits have been issued with a total revenue of $76,677.74. In addition, a total number of 67 customers were assisted at the Building & Safety counter for the month of January. Monthly Revenue Year to Date Revenue $8,907.35 $76,677.74 Permits Issued Permits issued in January include, HVAC replacements, a swimming pool, re-roofs, and PV solar. Another permit issued in January also includes a tenant improvement for Wilden Pump Company for construction of loading docks at their facility. Permits that are currently in construction include 11731 Terrace Avenue which consists of installing underground electrical for future lighting and site improvements for a proposed trailer yard and community garden. Permit Activity -January 2022 Applications recv'd (26)Permits issued (26) Permits final (17)Business Occupancies (1) Expired Permits (7) Permit Activity -Year to Date Applications recv'd (244)Permits issued (220) Permits final (115)Business Occupancies (7) Expired Permits (54) 37 C.5.a Packet Pg. 105 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 3 of 6 * Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors. * Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors. Residential Permits Issued-January 2022 (N) SFR (0)Block Wall (0)Reroofs (6)Water Heater / Plumbing (2) HVAC Mechanical (3)Solar (8)Panel Upgrades / Electrical (1)Patio Covers (0) Res. Alteration / Addition (4)Pool Spa (1) Residential Permits Issued-Year to Date FY 2021-2022 SFR New (0)Block Walls / Retaining Walls (11)Reroofs (31) Water Heater / Plumbing (10)HVAC Mechanical (32)Solar (69) Panel Upgrades / Electrical (21)Patio Covers (8)Residential Alteration / Repair (27) Pools/Spa (4)Grading (0) 38 C.5.a Packet Pg. 106 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 4 of 6 Inspections A total of 45 inspections were conducted in January, with 21 of them being final inspections. Commercial Permits Issued -Year to Date FY 2021-22 Commercial Tenant Improvement (2)Signs (2) Electrical (1)Demolition (1) Grading (0)New Commerical (0) 0 50 100 150 200 250 300 350 400 450 BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL NUMBER OF INSPECTIONS CONDUCTED July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June 39 C.5.a Packet Pg. 107 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 5 of 6 Major Projects Under Construction Major projects under construction include a tenant improvement for an adult day care “St. Christopher Adult Day Care Center” located at 22400 Barton Rd. Additionally, a tenant improvement for Mazzullis’ Family Kitchen located at 22320 Barton Rd. Suite C. is currently under construction and expected to open Spring 2022. Project Description/Location Status Anel Aguayo – 12040 La Cadena Dr. 12040 La Cadena Dr. – Precise grading for new single-family residence Drywall inspection complete – under construction Frank Randall 23400 Westwood St. 23400 Westwood St. – Precise grading & new single-family residence Under Construction – Drywall completed Pat Mazzulli 22320 Barton Rd. 22320 Barton Rd. – Tenant improvement for Mazzullis’ Family Kitchen Under Construction Edward Giroux – 21891 Vivienda Ave. 21891 Vivienda Ave. – Construction of a new classic car storage, 3 – car garage, swimming pool, and block wall Under Construction – Footings completed Edna Medrano 22400 Barton Rd. 22400 Barton Rd. – Tenant improvement for an adult day care center Under Construction – Plumbing inspected Plan Checking Activity For January 2022, a total number of thirteen plans were submitted for review and re- submittal. Plans submitted include PV solar, a patio cover, paint spray booth, and tenant improvement for a beauty salon. Project Description/Location Status Bickel Group – 22200 Barton Rd. 22200 Barton Rd. – Precise grading, street improvements, and (N) 5,342 sq. ft. multitenant building – Terrace Plaza In Plan Check – Plans approved Wilden Pump Co. 22069 Van Buren St. 22069 Van Buren St. – Proposed parking lot expansion, new loading docks, and tarmac building In Plan Check – Corrections issued Robert Morton – 22045 Barton Rd. 22045 Barton Rd. – Tenant improvement for Aibeto’s Mexican Food In Plan Check – Corrections issued Gerber Collision – 12190 La Crosse Ave. 12190 La Crosse Ave. – Tenant improvement for new vehicle spray booth and paint mix room In Plan Check – Corrections issued Randall Jepson – 12210 Michigan St. Suite A 12210 Michigan St. – Tenant improvement for beauty salon In Plan Check – Corrections issued 40 C.5.a Packet Pg. 108 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Page 6 of 6 Public Works Encroachment Permits Seven Public Works/Encroachment Permit applications were taken in for the month of January. Four permits were issued for the month, which includes applications that were received in the previous month. 0 10 20 30 40 50 SoCal Gas Edison Optimum AT&T Other Total Encroachment Permits Issued July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June 41 C.5.a Packet Pg. 109 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION Core Services ➢ Zoning & Municipal Code Enforcement ➢ Animal Control Services ➢ Street Sweeping Traffic Enforcement ➢ Tow vehicles after 72-hours have elapsed ➢ Remove graffiti The Division is budgeted for one full time Code Enforcement Officer, Animal Control Specialist, and Office Specialist. On-call coverage is provided to manage after hour emergency animal control calls. The city is divided into seven zones, including commercial centers, and the zones are inspected on a continual rotating basis over a two-week period. A set route is driven each day in addition to the zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van Buren Street. Activity Summary for Code Enforcement Code Enforcement had 110 cases carried over from the previous month, 33 new cases opened, and 50 cases were closed in January. The chart below demonstrates a breakdown of Code cases by detailing how many cases were carried over from the previous month, opened, closed, and still being addressed. 73 74 75 76 77 78 79 80 88 85 64 110 38 39 40 41 42 43 44 45 44 40 48 33 30 31 32 33 34 35 36 37 68 25 50 50 81 82 83 84 85 86 87 88 85 64 110 348 FEB'21 MAR'21 APR'21 MAY'21 JUN'21 JUL'21 AUG'21 SEP'21 OCT'21 NOV'21 DEC'21 JAN'22 2021-2022 CODE CASE Number of Cases Carried Over Number of Cases Opened Number of Cases Closed Number of Cases In Process 42 C.5.a Packet Pg. 110 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services The following table shows the number of inspections conducted, the number of citations, and corrective notices issued. Citations Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Number of Inspections Conducted 24 211 270 136 40 73 64 64 100 105 90 93 Number of Notice of Corrections Issued 13 18 24 13 20 33 20 24 27 47 32 26 Number of Notice of Violations Issued 2 9 32 10 3 12 9 8 11 11 13 19 Number of Citations Issued 3 14 2 14 5 4 4 6 8 14 11 27 *The number of corrections issued does not include vehicle related complaints, illegal dumping referred to Burrtec, or homelessness on public property referred Sheriff’s Department. For the month of September, Code Enforcement brought in $12,082.14 in reclaimed money for outstanding code fees. This is above the normal monthly amount brought in. Weekend Code Enforcement Activities The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and conducts zone inspections and scheduled re-inspections. Weekend code enforcement also handles code violations such as unpermitted yard sales, open house signs, and parking violations. The table below demonstrates weekend code enforcement activities by type for this fiscal year. 43 C.5.a Packet Pg. 111 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Graffiti/Vandalism/Illegal Dumping: There were 2 cases of illegal dumping and 13 cases of graffiti reported in January; all cases have been resolved. Parking Citations: In January, there were 31 vehicle related citations were issued; 22 of the citations issued were related to street sweeping enforcement. Street Sweeping in residential areas occurs on the first, second, and third Thursdays of each month. As of June 4, 2020, Code Enforcement resumed issuing street sweeping citations for vehicles parked on the street during street sweeping hours which was suspended due to COVID-19. Other parking citations include expired registration, parking on unpaved surfaces, and commercial vehicles in residential areas. Parking citations are issued by Code Enforcement Staff, as well as Sheriff Deputies. 21 3 3 6 7 6 1 4 5 13 4 13 3 6 22 5 0 36 25 7 20 17 14 5 12 3 15 19 24 21 11 2 19 12 10 45 4 3 4 7 4 5 2 1 3 2 4 2 10 6 15 37 26 12 0 11 16 22 8 52 2 0 11 19 0 11 0 0 0 0 0 0 29 46 23 21 5 2 4 1 0 10 20 30 40 50 60 Feb'21 Mar'21 Apr'21 May'21 Jun'21 July'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Weekend Code Enforcement Graffiti Unpermitted Yard sale signs Open house and other signs Illegal Dumping Follow-up inspections Parking violations Other Public Nuisance Unpermimitted Construction 44 C.5.a Packet Pg. 112 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services 58 121 227 283 182 266 61 94 155 62 79 22 # o f C i t a t i o n s Street Sweeping Citations Street Sweeping Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Parking in Handicap Zone 0 0 2 0 2 3 3 5 2 1 0 3 Other Parking Violations 1 0 8 20 7 13 19 30 21 13 0 2 Expired Registration/Missing plates or tabs 0 5 20 11 6 10 2 10 4 6 1 0 Vehicles Blocking Sidewalk/Driveway 0 1 3 0 2 4 6 13 17 1 0 0 Commercial Vehicle Violations 3 0 1 1 1 7 1 6 8 4 2 0 Recreational Vehicle Violations 0 1 2 2 1 1 1 3 2 4 3 1 Vehicles on Unpaved Surface 0 0 0 0 0 0 11 13 0 0 0 0 72 Hour Parking Warning/Cite 3 7 21 10 8 14 5 20 14 9 3 3 0 20 40 60 80 100 120 Parking Citations 45 C.5.a Packet Pg. 113 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Non-Owner Occupied/Rental Property Program There are approximately 366 properties in the Program (number is subject to change as properties get sold or becomes owner occupied) consisting of both single-family units and multiple family units (i.e., apartments, duplexes, triplexes, and quadruplexes). In December, the Rental Inspection invoices were mailed. Animal Control Services With the implementation of Animal Control Services, the city has instituted the practice of first making every effort to return stray dogs to its owner, by checking it for tags or microchip. If the owner cannot be identified, the city will place a photograph of the impounded animal on the City’s Facebook page so that owners can reclaim their pet. Animal Control is also working to identify animals via Facebook who have been sent to the animal shelter and have since been returned to their owner so their status can be updated for the public. If the dog is unlicensed the owner will be given a citation, but the fine is dismissed if the dog is licensed within 7 days. Riverside County Department of Animal Services stats: Animal Control Sheltering Services Feb '21 Mar '21 Apr '21 May '21 Jun '21 Jul '21 Aug '21 Sep '21 Oct '21 Nov '21 Dec '21 Jan '22 Animal Intakes Strays 18 2 4 4 10 6 2 5 2 3 10 4 Stray Dead 1 1 1 3 5 15 4 5 6 3 4 2 Owner Surrender 0 0 0 1 1 0 0 0 0 0 1 1 Other 3 5 0 0 1 0 0 0 1 0 0 0 Total 22 5 5 8 17 21 6 10 9 6 15 7 Animal Disposition Adopted 0 0 5 2 1 1 1 1 2 2 0 6 Returned to Owner 0 0 0 0 3 1 0 3 1 0 1 1 Euthanized 1 1 1 1 3 5 0 0 1 0 0 1 Other 0 0 0 2 0 1 0 0 1 2 0 1 Total 1 1 6 5 7 8 1 3 5 4 1 9 46 C.5.a Packet Pg. 114 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services The following stats are from Grand Terrace Animal Control: Animal Control Officer Investigations Feb '21 Mar '21 Apr '21 May '21 Jun '21 Jul '21 Aug '21 Sep '21 Oct '21 Nov '21 Dec '21 Jan '22 Barking Complaints 0 1 1 2 0 1 0 0 1 2 0 0 Unlicensed Dogs 0 0 0 7 0 0 0 0 0 82 0 0 Loose Dogs 3 2 3 4 9 2 3 7 6 10 7 6 Loose Dogs Returned to Owner 2 0 3 2 0 2 0 0 7 0 0 1 Animal Welfare Check 1 1 0 1 0 8 0 3 2 0 5 0 Dead Animals 3 2 6 3 16 8 4 7 5 2 6 6 Bites 0 1 0 0 1 1 0 0 1 2 1 0 Other (unfounded, wildlife, etc.) 6 0 2 6 10 6 2 4 2 0 5 1 47 C.5.a Packet Pg. 115 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services 0 10 20 30 40 50 60 70 80 90 JAN… FEB… MAR… APR… MAY… JUN… JUL… AUG… SEP… OCT… NOV… DEC… Animal Control Investigations Other (unfounded, wildlife, etc.)Bites Dead Animals Animal Welfare Check Loose Dogs Returned to Owner Loose Dogs Unlicensed Dogs Barking Complaints 48 C.5.a Packet Pg. 116 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services Dog Licensing Revenue In the beginning of April, Animal Control began canvassing properties with outstanding dog licenses and leaving a door hanger with renewal information to ensure we have the most accurate count of dogs in our system. Often individuals move away from the City, and we are not notified and annually those properties are issues renewal notices as typical protocol. During this time there was an influx of individuals renewing their dog licenses and licensing new dogs. The door hanger indicated they had a month and half to renew the license, or they may risk receiving a citation. The deadline was extended from February 12th to April 1st due to COVID related issues. 0 $4,882.00 $2,958.50 $2,840.00 $754.00 $298.00 $817.00 $784.00 $784.00 $901.00 $2,355.00 $1,356.50 $1,610.00 0 1000 2000 3000 4000 5000 6000 Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Dog License Revenue (Over the Counter) 49 C.5.a Packet Pg. 117 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Planning and Development Services $142.00 $110.00 $88.00 $-$-$- $88.00 $15.00 $274.00 $180.00 $208.00 $335.00 $- $50.00 $100.00 $150.00 $200.00 $250.00 $300.00 $350.00 $400.00 Feb'21 Mar'21 Apr'21 May'21 June'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Dog License Revenue (Online) $5,024.00 $3,068.50 $2,928.00 $754.00 $298.00 $817.00 $872.00 $446.00 $1,175.00 $2,535.00 $1,564.50 $1,945.00 $- $1,000.00 $2,000.00 $3,000.00 $4,000.00 $5,000.00 $6,000.00 Feb'21 Mar'21 Apr'21 May'21 June'21 July'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Combined Dog License Revenue 50 C.5.a Packet Pg. 118 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) &LW\RI*UDQG7HUUDFH 3XEOLF:RUNV'HSDUWPHQW 3XEOLF:RUNV x (QJLQHHULQJ x Waste Generation Report x Missed Pick-Up Report x Public Works Administration x CIP Contracts 51 C.5.a Packet Pg. 119 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) City of Grand Terrace Public Works Department DATE: MARCH 14, 2022 TO: KONRAD BOLOWICH, CITY MANAGER CITY MANAGER’S OFFICE FROM: PUBLIC WORKS DEPARTMENT SUBJECT: JANUARY 2022 - MONTHLY REPORT – PUBLIC WORKS DEPARTMENT This monthly report is presented to the City Manager to keep him informed of the activities within the Public Works Maintenance Department. Engineering Division The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes for the administration, planning, programming, design, construction management, and construction of capital projects throughout the City. Grant funding (when available) are sought after to supplement project funding. WORK RELEASE HOURS Maintenance was supplemented by 434 work release hours during the month of January. READY311 MONTHLY STATS JANUARY 2022 REQUEST RECEIVED THIS MONTH MONTHS REQUEST RESOLVED REQUEST IN PROCESS READY311 WORK ORDERS ONLY 20 20 0 REQUEST ROLLOVER FROM PREVIOUS MONTHS 7 TOTAL WORK ORDERS TO BE COMPLETED 6 52 C.5.a Packet Pg. 120 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) City of Grand Terrace Public Works Department Potholes The table below shows the potholes reported via Ready311 through the month of January. It takes on average 15 days to have a pothole repaired. Factors that contribute to delays are staffing issues, size of potholes, and readily available supplies dependent on the size of the pothole. # Open Date Repair Date # Days Location 496385 1/5/2021 01/29/2021 24 Mt Vernon Ave 496387 1/5/2021 01/29/2021 24 Mt Vernon Ave 510142 1/25/2021 01/29/2021 3 Pico St 517036 02/04/21 02/04/21 0 Van Buren Ave 517037 02/04/21 02/04/21 0 Pico St 31146 3/16/2021 4/20/2021 35 Pico St 31399 3/25/2021 5/17/2021 53 Pico St 32793 5/20/2021 Van Buren Ave 32982 5/27/2021 6/18/2021 22 Mt Vernon Ave 33154 6/4/2021 6/10/2021 6 Oriole Ave 33509 6/18/2021 6/28/2021 10 Mt Vernon Ave 33518 6/18/2021 6/28/2021 10 Oriole Ave 33573 6/21/2021 7/8/2021 17 Michigan Ave 33751 6/30/2021 8/19/2021 50 Pico Ave 34324 7/23/2021 Closed 19 Arliss Dr 34324 7/23/2021 8/11/2021 19 Arliss Dr 34659 8/4/2021 8/6/2021 2 Barton Rd 35418 8/26/2021 8/31/2021 5 Westwood St 35455 8/27/2021 8/31/2021 4 Minona Dr 35591 9/1/2021 9/2/2021 1 Grand Terrace Rd 35591 9/1/2021 9/20/2021 19 Grand Terrace Rd 36436 10/6/2021 10/18/2021 12 Arliss Dr 36606 10/13/2021 11/13/2021 31 Mt Vernon Ave 36624 10/14/2021 10/18/2021 4 Mt Vernon Ave 36922 10/31/2021 11/2/2021 2 Mirado Ave 37892 12/29/2021 1/21/2022 23 La Cadena Dr 38068 1/11/2022 1/13/2022 2 De Berry St 37995 1/5/2022 1/13/2022 8 Kingston St 53 C.5.a Packet Pg. 121 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) City of Grand Terrace Public Works Department Park Shelter Reservations and Community Room Reservations Park shelter reservations have resumed, and residents must follow all of San Bernardino County Covid-19 related guidelines. Community Room reservations have opened to limited groups. Park Maintenance Richard Rollins Park Weekly Once Once Daily M-Fr, S* Pico Park Weekly Once Once Daily M-Fr, S* TJ Austin Park Weekly Once --- --- M-Fr, S* Gwen Karger Park Weekly Once --- --- M-Fr, S* Fitness Park --- Once (pull Daily M-Fr, S* weeds) Griffin Park --- Location Grass mowed Full-service planter maintenance Trash service receptacle Greenbelt Weekly Once Canal Strip Weekly --- Oriole slope --- Once Orange Grove Parkway --- Once (pull weeds) Civic Center Weekly Once Daily Bike Stations Bi-monthly M & Th Park Grass mowed Full-service planter maintenance Gopher service Restroom Trash service (a.m.) receptacle service 54 C.5.a Packet Pg. 122 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) CITY OF GRAND TERRACE MISS REPORT – DECEMBER 2021 SERVICE ADDRESS 12125 COUNTRY CLUB LN DATE OF CALL 12/02/2021 DATE COMPLETED 12/02/2021 WO DESCR MISS SERVICE NOTES TRASH WAS MISSED 12454 PASCAL AVE 12/03/2021 12/06/2021 MISS TRASH WAS MISSED 22822 PALM AVE 12/06/2021 12/06/2021 MISS RECYCLE FRI MISS PER TONYA IF NEEDED 21553 PALM AVE 12/13/2021 12/13/2021 MISS PER DONNA, GW WAS NOT SERV. 90 GAL 12454 PASCAL AVE 12/13/2021 12/13/2021 MISS MISS- 9G GAL TRASH BBL- JOHN CALLED STATING BBL WAS NOT SERVICE 22514 PICO ST 12/13/2021 12/13/2021 MISS MISS 96 GAL GW BBL - PER MARTIN BBL WAS NOT SERVICE. 23120 VISTA GRANDE WAY 12/15/2021 12/15/2021 MISS MISS THE OTHER TRASH BARREL - ONLY ONE GOT SERVICE - NOW THE GUST.IS PAYING FOR 2 22288 VAN BUREN ST 12/20/2021 12/20/2021 MISS MISS BLUE BBL - STATES OUT NIGHT BEFORE PER RYAN 22539 CANAL CIR 22381 VAN BUREN ST 12/20/2021 12/27/2021 12/20/2021 12/27/2021 MISS MISS MISS TRASH BBL - PER CUST WHOLE ST - MS. CHAVIRA PER JANA - SW 90 GAL BBL. ONLY CAN MISSED? 1854 BOSTICK AVE 11750 MOUNT VERNON AVE 12/27/2021 12/29/2021 12/27/2021 12/29/2021 MISS MISS TRASH BBL MISSED - NO RED TAG- PER CUST ONLY HER BBL MISSED - RETURN AND SERVICE TRASH, RETURN TO SVC - ENCLOSURE BIN #22, ALEJANDRO STATES IT WAS NOT 12867 REED AVE 12/31/2021 12/31/2021 MISS SERVICED YESTERDAY TRASH BBL WAS MISSED, NO RED TAG, OUT NIGHT BEFORE, NEIGHBORS HAVE BEEN 22023 RENE LN 12/31/2021 12/31/2021 MISS SERVICED . MISS TRASH BBL STATES TOOK OUT BEFORE 6AM PER EDWARD 55 C.5.a Packet Pg. 123 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y Public Works Administration Contracts, Bids, Reports, Grants, Project Management & Events Contracts: Public Works Services for FY 2021-22: Contractor Name Service Purchase Order Amount Remaining Balance as of January 31, 2022 City of Colton Cooperative Agreement with Grand Terrace Traffic Signal Maintenance for signal on Litton Avenue N/A N/A Clean Street Street Sweeping Services $54,508.00 $18,172.00 County of Riverside - TLMA Adminstration Main Street Traffic Signal Maintenance Services $2,300.00 $120.22 EZ Sunnyday Landscape Landscape Maintenance $56,420.00 $17,535.00 Gopher Patrol Gopher Abatement Services $9,212.00 $5,796.50 Hardy and Harper, Inc On-Call Asphalt Pothole Repair $15,000.00 $15,000.00 Home Depot Credit Service Supplies for City Hall and Parks $5,000.00 $1,283.94 Interwest Consulting Group Building Official/Building & Safety and Public Works Inspection Services $33,800.00 $2,050.00 Interwest Consulting Group Interim Public Works Services $200,000.00 $1,570.00 Interwest Consulting Group On-Call Engineering Services $50,000.00 $35,370.00 Jonescape Inc On-Call Asphalt Pothole Repair $24,720.00 $4,158.00 Jonescape Inc Installation of Park Shade Sail and ADA Swing $24,805.00 $2,255.00 Lynn Merrill NPDES Services $10,000.00 $8,603.48 Lynn Merrill HSIP Cycle 9-Mt Vernon Guard Rail $10,889.37 $10,686.08 Mike Roquet Construction On-Call Asphalt Pothole Repair $9,500.00 $6,065.00 Moran Janitorial Services Janitorial Services for City Hall and City Parks $32,460.00 $11,060.00 Otis Elevator Elevator Maintenance $5,541.21 $0.00 San Bernardino County Dept of Public Works – Flood Control Flood Control Facilities N/A N/A San Bernardino County Fire Dept – Hazardous Material Household Hazardous Waste (HHW) Services $19,165.12 $4,791.28 San Bernardino County- Land Use Services Fire and Weed Hazard Abatement Services $6,323.00 $6,323.00 St. Francis Electric, LLC. Traffic Signal Maintenance Services $20,000.00 $9,829.87 56 C.5.a Packet Pg. 124 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Traffic Management Products General Manangement Supplies for Streets $7,000.00 $2,453.69 TKE Engineering On-Call Engineering Services $49,050.00 $43,290.00 West Coast Arborist 5 Year Tree Maintenance Program $56,654.00 $49,384.00 Willdan Engineering Services (incl. Landscape and Lighting Assessment District) $4,046.25 $0.00 Willdan Plan Check/Inspection Svcs $50,000.00 $27,895.00 Willdan Group On-Call Engineering Services $50,000.00 $49,140.00 (paid with Dev. fees) TOTAL PUBLIC WORKS CONTRACT VALUE FOR FY 2021-22: $806,393.95 $332,832.06 balance 57 C.5.a Packet Pg. 125 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Sheriff’s Contract •Law Enforcement Services 58 C.5.a Packet Pg. 126 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) San Bernardino County Sheriff’s Department Services December 2021 January 2022 Officer Contact and Calls 1,228 1,172 Monthly Citation Data December 2021 January 2022 Stops 186 162 Citations Issued 58 56 Calls to Dispatch December 2021 January 2022 Emergency 3 10 Priority 1 121 125 Priority 2 68 55 Priority 3 106 131 Priority 4 72 85 Totals 370 406 vankagans@gmail.com 3 10 121 125 68 55 106 131 72 85 0 50 100 150 200 250 300 350 400 450 December January Calls to Dispatch Emergency Priority 1 Priority 2 Priority 3 Priority 4 59 C.5.a Packet Pg. 127 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Emergency – 911 calls (evaluated for substance). Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago. Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls. Note: As dispatch receives more information during the call, the level of priority can change to a higher or lower level priority. 60 C.5.a Packet Pg. 128 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) Citizens on Patrol (COP) - Weekly Hours for March 2020: Mar. 9th Mar. 16th Total Hours 8 2 10 * - On March 17th all patrol activities for the Citizens on Patrol were suspended. 61 C.5.a Packet Pg. 129 At t a c h m e n t : C i t y M a n a g e r M o n t h l y D e p a r t m e n t R e p o r t [ F i n a l ] - J a n u a r y 2 0 2 2 ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - J a n u a r y 2 0 2 2 ) AGENDA REPORT MEETING DATE: March 22, 2022 Council Item TITLE: Historical & Cultural Activities Committee Member Mary Beth Correra Resignation, Prepare & Send Letter of Appreciation on Behalf of the City Council and Direct the City Clerk to Post Notice of Vacancy PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Accept the Resignation of Historical & Cultural Activities Committee Member Mary Beth Correra, Direct the City Clerk to Prepare and Send a Letter of Appreciation on Behalf of the City Council and Direct the City Clerk to Post Notice of Vacancy 2030 VISION STATEMENT This action supports Our Mission: To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of fiscally responsible government. BACKGROUND: The Historical & Cultural Activities Committee is a seven-member Committee appointed by the Mayor, subject to City Council approval, and serves four-year terms at the pleasure of the City Council (Municipal Code Chapter 2.16). The terms alternate so that every two years at least two appointments are set to expire. Committee Member Mary Beth Correra submitted her written resignation on March 7, 2022, resigning from the Committee effective immediately. The Table below depicts the composition and terms of the Committee: Name Appointed Re-Appointed Term Ends Becky Giroux, Chair 06/22/2021 -- 06/30/2024 Louse Lunstrum, Vice-Chair 06/22/2021 -- 06/30/2022 Frank’e Byma, Treasurer 06/22/2021 -- 06/30/2022 Renae Walker, Secretary 06/22/2021 -- 06/30/2024 Michelle Greer, Committee Member 06/22/2021 -- 06/30/2022 C.6 Packet Pg. 130 *Mary Beth Correra, Committee Member 06/22/2021 -- 06/30/2024 Christina Phelps, Committee Member 11/09/2021 -- 06/30/2024 * Resignation effective March 7, 2022. DISCUSSION: Pursuant to Government Code section 54974(a), “[w]henever an unscheduled vacancy occurs in any board, commission, or committee for which the legislative body has the appointing power, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the office of the clerk of the local agency, on either the local agency’s Internet Web site or at the library designated pursuant to Section 54973, and in other places as directed by the legislative body, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointment to the board, commission, or committee shall not be made by the legislative body for at least 10 working days after the posting of the notice in the clerk’s office.” With the resignation of Ms. Correra, the Historical & Cultural Activities Committee will have one (1) regular member vacancy. After acceptance of Ms. Correra’s resignation by the City Council, staff recommends that the City Council direct the City Clerk to prepare and send a letter of appreciation to Ms. Correra and post a notice of vacancy pursuant to Government Code Section 54974. The City Clerk will then begin accepting applications beginning March 23, 2022, through April 13, 2022, from residents who may wish to serve on the committee. The vacancy notice and application information would be disbursed through a press release and posting on the City’s website and reader board. Upon closure of the application process, staff would provide the applications for City Council review at its April 19, 2022, meeting. At that meeting, or at a subsequent meeting, subject to the City Council’s approval, the Mayor shall appoint new committee members. FISCAL IMPACT: There would be no fiscal impact created by this action. ATTACHMENTS: • Letter of Resignation - Mary Beth Correra_Redacted (PDF) APPROVALS: Debra Thomas Completed 03/09/2022 4:04 PM C.6 Packet Pg. 131 City Manager Completed 03/18/2022 2:35 PM City Council Pending 03/22/2022 6:00 PM C.6 Packet Pg. 132 C.6.a Packet Pg. 133 At t a c h m e n t : L e t t e r o f R e s i g n a t i o n - M a r y B e t h C o r r e r a _ R e d a c t e d ( H i s t o r i c a l & C u l t u r a l A c t i v i t i e s C o m m i t t e e V a c a n c y ) AGENDA REPORT MEETING DATE: March 22, 2022 Council Item TITLE: Direct City Manager to Assign Proxy Votes for Riverside Highland Water Company Annual Meeting PRESENTED BY: Konrad Bolowich, City Manager RECOMMENDATION: Direct City Manager to assign proxy votes at the annual meeting of the Riverside Highland Water Company in a manner that the City Manager feels is in the best interest of the City. 2030 VISION STATEMENT: This staff report supports City Council Goal # 4 “Develop and Implement Successful Partnerships” by working with local agencies. BACKGROUND: From time to time, the Riverside Highland Water District holds shareholder meetings The City is a significant shareholder of the organization. Shareholder notification and proxy ballots are distributed prior to the meeting, but frequently without enough notice for the item to be addressed at a regular City Council meeting. DISCUSSION: Given the recurring issue with limited notification times, and the need for the District to have adequate input into their shareholder meetings, Staff is asking for direction from the council to direct the City Manager to either assign the proxy votes or vote the shares in the best interest of the City on an annual basis. FISCAL IMPACTS: There are no measurable fiscal impacts. APPROVALS: Konrad Bolowich Completed 03/18/2022 2:02 PM City Manager Completed 03/18/2022 2:35 PM City Council Pending 03/22/2022 6:00 PM C.7 Packet Pg. 134 AGENDA REPORT MEETING DATE: March 22, 2022 Council Item TITLE: Adoption of Resolution of Approving Application for Per Capita Grant Funds PRESENTED BY: Konrad Bolowich, City Manager RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING APPLICATION(S) FOR PER CAPITA GRANT FUNDS 2030 VISION STATEMENT: This staff report supports City Council Goal # 4 “Develop and Implement Successful Partnerships” by working with state agencies to secure funding for programs and projects to deliver services benefiting our community. BACKGROUND: The State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Per Capita Grant Program. The City has needs for funding to provide additional features to City parks. DISCUSSION: The City intends to apply for grants through the Per Capita Grant program to provide additional amenities at multiple parks ranging from active use elements in the Dog Park, to a new scoreboard at Veterans Freedom Park. Other parks are slated for seating, shade structures, bike racks, play surface repairs and upgrades, drinking fountains, and walking paths. FISCAL IMPACTS: The grant is for $185,000.00. The majority of the project activities are slated to occur in economically disadvantaged neighborhoods. Because of this, City matching funds will be $5,200.00. ATTACHMENTS: • 2022-xx - Per Capita Grant Funds (DOCX) APPROVALS: Konrad Bolowich Completed 03/18/2022 1:37 PM C.8 Packet Pg. 135 City Attorney Completed 03/18/2022 1:53 PM Finance Completed 03/18/2022 2:33 PM City Manager Completed 03/18/2022 2:05 PM City Council Pending 03/22/2022 6:00 PM C.8 Packet Pg. 136 01247.0001/776779.1 RESOLUTION NO. 2022-_______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING APPLICATION(S) FOR PER CAPITA GRANT FUNDS WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Per Capita Grant Program, setting up necessary procedures governing application(s); and WHEREAS, said procedures established by the State Department of Parks and Recreation require the City of Grand Terrace’s (“grantee”) Governing Body to certify by resolution the approval of project application(s) before submission of said applications to the State; and WHEREAS, the City Council of the City of Grand Terrace is the Governing Body of the grantee; and WHEREAS, the grantee will enter into a contract(s) with the State of California to complete project(s). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, as follows: Section 1. The recitals set forth above are true and correct and are incorporated into this Resolution by this reference. Section 2. The City Council approves the filing of project application(s) for Per Capita program grant project(s). Section 3. The City Council certifies that said grantee has or will have available, prior to commencement of project work utilizing Per Capita funding, sufficient funds to complete the project(s). Section 4. The City Council certifies that the grantee has or will have sufficient funds to operate and maintain the project(s). Section 5. The City Council certifies that all projects proposed will be consistent with the park and recreation element of the City of Grand Terrace’s general or recreation plan (PRC §80063(a)). Section 6. The City Council certifies that these funds will be used to supplement, not supplant, local revenues in existence as of June 5, 2018 (PRC §80062(d)). Section 7. The City Council certifies that it will comply with the provisions of §1771.5 of the State Labor Code. Section 8. (PRC §80001(b)(8)(A-G)) To the extent practicable, as identified in the "Presidential Memorandum--Promoting Diversity and Inclusion in Our National Parks, National Forests, and Other Public Lands and Waters," dated January 12, 2017, the City C.8.a Packet Pg. 137 At t a c h m e n t : 2 0 2 2 - x x - P e r C a p i t a G r a n t F u n d s ( P e r C a p i t a G r a n t F u n d s R e s o l u t i o n ) 01247.0001/776779.1 Council will consider a range of actions that include, but are not limited to, the following: A. Conducting active outreach to diverse populations, particularly minority, low-income, and disabled populations and tribal communities, to increase awareness within those communities and the public generally about specific programs and opportunities. B. Mentoring new environmental, outdoor recreation, and conservation leaders to increase diverse representation across these areas. C. Creating new partnerships with state, local, tribal, private, and nonprofit organizations to expand access for diverse populations. D. Identifying and implementing improvements to existing programs to increase visitation and access by diverse populations, particularly minority, low-income, and disabled populations and tribal communities. E. Expanding the use of multilingual and culturally appropriate materials in public communications and educational strategies, including through social media strategies, as appropriate, that target diverse populations. F. Developing or expanding coordinated efforts to promote youth engagement and empowerment, including fostering new partnerships with diversity- serving and youth-serving organizations, urban areas, and programs. G. Identifying possible staff liaisons to diverse populations. Section 9. The City Council agrees that to the extent practicable, the project(s) will provide workforce education and training, contractor and job opportunities for disadvantaged communities (PRC §80001(b)(5)). Section 10. The City Council certifies that the grantee shall not reduce the amount of funding otherwise available to be spent on parks or other projects eligible for funds under this division in its jurisdiction. A one-time allocation of other funding that has been expended for parks or other projects, but which is not available on an ongoing basis, shall not be considered when calculating a recipient's annual expenditures. (PRC §80062(d)). Section 11. The City Council certifies that the grantee has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Procedural Guide. Section 12. The City Council delegates the authority to the City Manager, or his or her designee, to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant scope(s). Section 13. City Council agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. Section 14. This Resolution shall immediately take effect upon passage. C.8.a Packet Pg. 138 At t a c h m e n t : 2 0 2 2 - x x - P e r C a p i t a G r a n t F u n d s ( P e r C a p i t a G r a n t F u n d s R e s o l u t i o n ) 01247.0001/776779.1 PASSED, APPROVED and ORDERED by the City Council of the City of Grand Terrace, California at a regular meeting held on the 22nd day of March, 2022. Darcy McNaboe Mayor ATTEST: ________________________________ Debra Thomas City Clerk APPROVED AS TO FORM: Adrian R. Guerra City Attorney C.8.a Packet Pg. 139 At t a c h m e n t : 2 0 2 2 - x x - P e r C a p i t a G r a n t F u n d s ( P e r C a p i t a G r a n t F u n d s R e s o l u t i o n ) AGENDA REPORT MEETING DATE: March 22, 2022 Council Item TITLE: Revision to Fiscal Year 2021-22 of Capital Improvement Program for Fiscal Years 2021-2026 PRESENTED BY: Kamran Dadbeh, Interim City Engineer RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING THE REVISION TO FISCAL YEAR 2021-22 OF FIVE- YEAR MEASURE I CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2021/22 THROUGH 2025/26 2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure. BACKGROUND: Jurisdictions receiving Measure I revenue from the San Bernardino County Transportation Authority (SBCTA) Local Street Program must annually adopt, by action of their governing body, a Measure I Five-Year Capital Improvement Plan (MICIP) that outlines the specific projects upon which Measure I pass-through funds will be expended. The City Council approved the last update on July 13, 2021, adopting the Five-Year Measure I Capital Improvement Plan for Fiscal Years 2021/22 through 2025/26. DISCUSSION: The City is required to annually submit to SBCTA an updated 5-year plan identifying Measure I funded projects. The City may update, add, or delete projects/expenditures within the City’s Measure I plan as may be necessary with any updates or changes reported to SBCTA. Due to actual available funding, the projected street repairs required modification, so the paving did not exceed the budgeted amount. Staff is recommending that the City Council adopt the resolution approving a revision to the 2021/22 fiscal year for submittal to the SBCTA. Staff will return to the City Council for award of proposed projects. CEQA FINDING: C.9 Packet Pg. 140 Paving projects are categorically exempt from review under the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations. FISCAL IMPACT: The actual cost of each CIP project will be presented to the City Council at the time of award of contract. ATTACHMENTS: • Exhibit B - MICIP Resolution FY 2021-2022 - REVISED (PDF) • 2021-2022 MICIP Resolution (DOCX) • Exhibit A - MICIP Resolution FY 2021-2022 (PDF) APPROVALS: Kamran Dadbeh Skipped 03/16/2022 8:57 AM City Manager Completed 03/16/2022 9:57 AM City Council Pending 03/22/2022 6:00 PM C.9 Packet Pg. 141 Cost Street From To L W Area Estimate Barton Road Mt Vernon w/o Town square 1,608 68 109,344 376,453$ VAN BUREN ST WEST END MICHIGAN AVE 1,311.40.52,440 189,463$ VIVIENDA AVE VIVIENDA CT BARTON RD 633.32.20,256.117,933$ VIVIENDA CT CDS VIVIENDA AVE 520.32.16,640.79,695$ Total 763,544$ Revised Year 2021 - 2022 Grind and Overlay 2.0" Asphalt Concrete C.9.a Packet Pg. 142 At t a c h m e n t : E x h i b i t B - M I C I P R e s o l u t i o n F Y 2 0 2 1 - 2 0 2 2 - R E V I S E D ( R e v i s i o n t o F i s c a l Y e a r 2 0 2 1 - 2 2 o f ATTACHMENT C RESOLUTION NO. _ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING THE MEAS UR E I FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR FY 2021/2022 WHEREAS, San Bernardino County voters approved passage of Measure I in November 2004, authorizing the San Bernardino County Transportation Authority to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 04-01 of the Authority; and WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from the Local Street Program to annually adopt and update a Five-Year Capital Improvement Plan; and WHEREAS, California Public Utilities Code 190300 and Ordinance No. 04-01 require each local jurisdiction to maintain General Fund expenditures for transportation- related construction and maintenance activities at the required Maintenance of Effort base year level in each fiscal year of the adopted Five-Year Capital Improvement Plan, which for the City of Grand Terrace is $115,156. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The foregoing recitals are hereby found to be true and correct and incorporated herein by this reference. Section 2. Paving projects are categorically exempt from review under the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations. Section 3. The Measure I Five-Year Capital Improvement Plan, attached to this Resolution as Exhibit A, is hereby adopted. Section 4. The City Manager, or his designee, is directed to send a copy of this Resolution to the San Bernardino County Transportation Authority. C.9.b Packet Pg. 143 At t a c h m e n t : 2 0 2 1 - 2 0 2 2 M I C I P R e s o l u t i o n ( R e v i s i o n t o F i s c a l Y e a r 2 0 2 1 - 2 2 o f C a p i t a l I m p r o v e m e n t P r o g r a m ) PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on ______ day of ______ 2022. __________________________ Darcy McNaboe, Mayor ATTEST: _________________________ Debra L. Thomas, City Clerk APPROVED AS TO FORM: _________________________ Adrian R. Guerra, City Attorney C.9.b Packet Pg. 144 At t a c h m e n t : 2 0 2 1 - 2 0 2 2 M I C I P R e s o l u t i o n ( R e v i s i o n t o F i s c a l Y e a r 2 0 2 1 - 2 2 o f C a p i t a l I m p r o v e m e n t P r o g r a m ) Street From To L W Area PCI VIVIENDA CT CDS VIVIENDA AVE 520.32.16,640.32 DE SOTO ST MIRADO AVE MOUNT VERNON AV 835.32.26,720.33 PICO ST MICHIGAN ST REED AVE 1,378.40.55,120.33 VAN BUREN ST WEST END MICHIGAN AVE 1,311.40.52,440.33 VAN BUREN ST REED AVE (S)MOUNT VERNON AV 1,423.40.56,920.33 VIVIENDA AVE VIVIENDA CT BARTON RD 633.32.20,256.33 FULMAR PL PASCAL AVE CDS 322.94 32.10,334.09 35 LA CADENA DRIVE LITTON AVE BARTON RD 3,403.64.217,792.64 456,222.09 3. 1,368,666.27 Additional Scope: Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000 Restore Striping: Lump Sum for all streets on this list = $50,000 FY 2021-22 Grand Total = $1,638,667 Year 2021 - 2022 Grind and Overlay 2" Asphalt Concrete C.9.c Packet Pg. 145 At t a c h m e n t : E x h i b i t A - M I C I P R e s o l u t i o n F Y 2 0 2 1 - 2 0 2 2 ( R e v i s i o n t o F i s c a l Y e a r 2 0 2 1 - 2 2 o f C a p i t a l I m p r o v e m e n t P r o g r a m ) AGENDA REPORT MEETING DATE: March 22, 2022 Council Item TITLE: Approve Amendment No. 4 to the Agreement with St. Francis Electric, LLC, Which Extends the Term to June 30, 2022 and Provides $5,000 as Maximum Compensation for the Period March 29, 2022, to June 30, 2022 PRESENTED BY: Shanita Tillman, Management Analyst RECOMMENDATION: 1. Approve Amendment No. 4 to the Agreement with St. Francis Electric, LLC, which extends the term of the Agreement to June 30, 2022, and provides $5,000 as maximum compensation for the period March 29, 2022, to June 30, 2022, and 2. Authorize City Manager to execute Amendment No. 4 subject to City Attorney approval as to form. 2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" by investing in critical improvements to infrastructure. BACKGROUND: On March 28, 2017, the City Council approved an Agreement with St. Francis Electric, LLC for routine traffic signal maintenance and extraordinary maintenance/on-call services for the City's traffic signals. The scope of work for the contract features routine maintenance of safety lights, including replacement of lamps and ballasts. On March 31, 2017, the Agreement was amended to increase the number of traffic signals that would receive routine maintenance from 7 to 8 traffic signals (adding the traffic signal at Litton and La Cadena). On October 24, 2017, City Council approved Amendment No. 2 for a one-time increase of $23,200 to the St. Francis Electric, LLC contract to allow for the upgrade of safety lights at all signalized intersections. That work was completed by May 2018. On August 13, 2019, City Council Approved Amendment No. 3 to increase the total compensation by $10,000 for a total of $20,000 annually and extend the term of the Agreement to March 28, 2022. DISCUSSION: The City’s current Agreement (including amendments) with St. Francis Electric, LLC is C.10 Packet Pg. 146 $20,000 per year. As part of their agreement, they provide routine maintenance along our main thoroughfares and will repair and replace as needed. Pursuant to Amendment No. 3, the Agreement will expire on March 28, 2022. City staff is therefore requesting to extend the Agreement to June 30, 2022, in order to align with the fiscal year. Additionally, this extension will allow the City to continue to receive services in the interim while the traffic signal maintenance agreement is put out to bid. The Agreement had an initial term of 3 years with 2 extensions of 1 year each. At this point, all extensions have been utilized and the traffic signal maintenance agreement will have to go out to bid pursuant to the City’s requirements. Further, in order to compensate St. Francis during this interim period, Staff is also recommending an additional $5,000 be added as a maximum compensation amount to cover the remaining three months of the fiscal year. FISCAL IMPACT: Funds for the original $20,000 are budgeted in the approved 2021-2022 Fiscal Year Budget for the Public Works Department and the remaining $5,000 will come from the General Fund. ATTACHMENTS: • St. Francis Contractor Agreement (PDF) • St. Francis Amendment No 1 (PDF) • St. Francis Amendment No 2 (PDF) • St. Francis Amendment No 3 (PDF) • Exhibit A - Sample Preventative Maintenance Program (PDF) • St. Francis Amendment No 4 (DOCX) APPROVALS: Shanita Tillman Completed 03/08/2022 12:55 PM City Attorney Completed 03/17/2022 12:49 PM Finance Completed 03/18/2022 10:28 AM City Manager Completed 03/18/2022 2:43 PM City Council Pending 03/22/2022 6:00 PM C.10 Packet Pg. 147 C.10.a Packet Pg. 148 At t a c h m e n t : S t . F r a n c i s C o n t r a c t o r A g r e e m e n t ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.a Packet Pg. 149 At t a c h m e n t : S t . F r a n c i s C o n t r a c t o r A g r e e m e n t ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.a Packet Pg. 150 At t a c h m e n t : S t . F r a n c i s C o n t r a c t o r A g r e e m e n t ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.a Packet Pg. 151 At t a c h m e n t : S t . F r a n c i s C o n t r a c t o r A g r e e m e n t ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.a Packet Pg. 152 At t a c h m e n t : S t . F r a n c i s C o n t r a c t o r A g r e e m e n t ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.a Packet Pg. 153 At t a c h m e n t : S t . F r a n c i s C o n t r a c t o r A g r e e m e n t ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.a Packet Pg. 154 At t a c h m e n t : S t . F r a n c i s C o n t r a c t o r A g r e e m e n t ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.a Packet Pg. 155 At t a c h m e n t : S t . F r a n c i s C o n t r a c t o r A g r e e m e n t ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.b Packet Pg. 156 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 1 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.b Packet Pg. 157 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 1 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.c Packet Pg. 158 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 2 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.c Packet Pg. 159 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 2 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) 2019-40 AMENDMENT NO.3 TO AGREEMENT FOR CONTRACT SERVICES BETWEEN THE CITY OF GRAND TERRACE AND ST. FRANCIS ELECTRIC, LLC This AMENDMENT NO.3 TO THE CONTRACT AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND ST. FRANCIS ELECTRIC, LLC ("Amendment No. 3") by and between the CITY OF GRAND TERRACE ("City") and ST. FRANCIS ELECTRIC, LLC, a California limited liability corporation ("Consultant") is effective as of the 13' day of August, 2019. RECITALS A. On March 28, 2017, the City entered into an Agreement with Consultant for traffic signal maintenance and extraordinary maintenance/on-call services for 7 of the City's traffic signals, which includes routine maintenance of safety lights, including replacement of lamps and ballasts, for a total compensation not to exceed $10,000 per year ("Agreement"). B. On March 31, 2017, the Agreement was amended to change the routine maintenance from 7 to 8 traffic signals, but did not increase the annual compensation under the Agreement ("Amendment No. 1" ). C. On October 24, 2017, the Agreement was amended to provide a one-time increase of $23,000 for the purpose of upgrading safety lights at all signalized intersections in the City, which was completed by May of 2018 ("Amendment No. 2"). D. The City now desires to extend the term of the Agreement such that it will expire on March 28, 2022, and to further increase the total annual compensation under the Agreement by the amount of $10,000 for a new total annual compensation of $20,000 annually. E. Due to the number of amendments and changes in both Services and compensation, the City and Consultant desire to further amend the Agreement in order to clarify Consultant's and City's responsibilities and obligations under the Agreement and its amendments, including, but not limited to, certain terms and conditions of the Agreement, the Services provided, and the total annual compensation. TERMS I. Contract Amendments. The Agreement is amended as provided herein 1.1 Section 1, "Scope of Services," of the Agreement is hereby amended in its entirety as follows: In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference, which may be referred to herein as the "services" or work" hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has C.10.d Packet Pg. 160 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase highest professional standards" shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances." 1.2 Section 2, "Term", of the Agreement is hereby amended in its entirety as follows: Unless earlier terminated in accordance with this Agreement, this Agreement shall continue in full force and effect until March 28, 2022." 1.3 Section 3, "Compensation/Payment," of the Agreement is hereby amended in its entirety as follows: Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "B" and incorporated herein by this reference. The total annual compensation, including reimbursement for actual expenses, shall not exceed Twenty Thousand Dollars ($20,000.00) (the "Contract Sum")." 1.4 Exhibit "A" of this Amendment No. 3 is hereby added to the Agreement as Exhibit "A" of the Agreement. 1.5 Exhibit `B" of this Amendment No. 3 is hereby added to the Agreement as Exhibit `B" of the Agreement. 1.6 The terms and conditions ofthe Agreement are hereby modified as provided in Exhibit "C" of this Amendment No. 3. To the extent that there is a conflict between the provisions in the Agreement and Exhibit "C" of this Amendment No. 3, the provisions provided in Exhibit "C" of this Amendment No. 3 shall govern. 2. Continuing Effect of Agreement. Except as amended by this Amendment No. 3, all provisions of the Agreement, as amended by Amendment No. 3, shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term Agreement" appears in the Agreement, it shall mean the Agreement, Amendment No. 1 and Amendment No. 2, as amended by Amendment No. 3. C.10.d Packet Pg. 161 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) 3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation. Consultant represents and warrants to City that, as of the date of this Amendment No. 3, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. City represents and warrants to Consultant that, as of the date ofthis Amendment No. 3, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing oftime or the giving of notice, or both, would constitute a material default under the Agreement. 4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 3. 5. Authority. The persons executing this Amendment No. 3 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 3 on behalf of said party, (iii) by so executing this Amendment No. 3, such party is formally bound to the provisions of the Agreement, as amended and (iv) the entering into this Amendment No. 3 does not violate any provision of any other agreement to which said party is bound. SIGNATURES ON FOLLOWING PAGE] C.10.d Packet Pg. 162 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 on the date and year first -above written. APPROVED AS TO FORM: ALESHIRE & W71" 7z_ Adrian R. Guerra, City Attorney CITY: CITY GRAND TERRACE, a mu i final c4moration G. CONSULTANT: St. Francis Electric, LLC, a California limited liability company By: Title: By: _. Name: y Title: y Address: NOTE: CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER'S BUSINESS ENTITY. C.10.d Packet Pg. 163 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Alameda On 12/20/19 before me, Teresa Renee Felder, Notary Public insert name and title of the officer) personally appeared Andy Amador, Vice President who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature:!-- TERESA RENEEFELDER Notary Public - California Alameda County z Z Commission # 2171907 My Comm. Expires Dec 13, 2020 Seal) C.10.d Packet Pg. 164 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Alameda On 12/20/19 before me, Teresa Renee Felder, Notary Public insert name and title of the officer) personally appeared Guy Smith, Vice President who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. DERWITNESSmyhandandofficialseal. TERESA RENEE FEL Notary Public - California Z :" Alameda County Z Commission # 2171907 D My Comm. Expires Dec 13, 2020 Signature (Seal) C.10.d Packet Pg. 165 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity ofthat document. I STATE OF CALIFORNIA I COUNTY OF SAN BERNARDINO On , 2019 before me, , personally appeared , proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER INDIVIDUAL CORPORATE OFFICER TITLES) PARTNER(S) LIMITED GENERAL ATTORNEY -IN -FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES)) DESCRIPTION OF ATTACHED DOCUMENT TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE C.10.d Packet Pg. 166 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On , 2019 before me, , personally appeared , proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER INDIVIDUAL CORPORATE OFFICER TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY -IN -FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES)) DESCRIPTION OF ATTACHED DOCUMENT TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DATE OF DOCUMENT SIGNERS) OTHER THAN NAMED ABOVE C.10.d Packet Pg. 167 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) EXHIBIT "A" SCOPE OF SERVICES I. The City requires Consultant to perform the following Services: A. Routine Maintenance Services. i) General 1. Consultant shall perform a comprehensive routine preventative maintenance program that includes: on -call services and extraordinary maintenance for the City at signalized intersections, synchronized signals and safety lights. Consultant shall develop and implement with City's approval a Preventative Maintenance Program, which shall substantially comply with the Sample Preventative Maintenance Program (included within this Exhibit A"). 2. Consultant shall provide preventative maintenance services on a monthly, quarterly, semi-annual, and annual basis. 3. Consultant shall design a maintenance program to eliminate or reduce incidences of malfunctions, complaints, and extend the useful life of the City's traffic signal equipment through monthly inspection, testing, record keeping, cleaning, repair, and replacement of equipment. Consultant shall develop and implement with City's approval such maintenance program. 4. Consultant shall assign a Service Manager dedicated to the City who will be responsible for maintaining communication with the City regarding operation and maintenance of all traffic signal equipment. 5. Consultant shall notify the City of the scheduled dates for preventative maintenance on the Monday of the week that such service is to be performed. 6. Consultant shall note maintenance visits, findings, and recommendations in an electronic database and on the City's check list form. Consultant shall send such completed check list forms to the City on a monthly basis. 7. Consultant shall perform the Routine Maintenance Services contemplated by Section I(A) of this Exhibit "A" at the following traffic signal intersections: Location Maintenance Responsibility Mt. Vernon Avenue & Deberry City of Grand Terrace Street C.10.d Packet Pg. 168 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) Mt. Vernon Avenue & Barton Road Barton Road & Honey Hill Drive Ci of Grand Terrace Barton Road & Preston Street City of Grand Terrace Barton Road & Canal Street City of Grand Terrace Barton Road at Shopping Center cDonalds City of Grand Terrace Barton Road & Michigan Street City of Grand Terrace Litton Avenue & La Cadena Drive City City of Grand Terrace & of Colton ii) Monthly Inspections. 1. The Preventative Maintenance Program (as developed by Consultant and approved by the City) must include routine maintenance for traffic signals, monthly inspection, cleaning of cabinets, cleaning and realignment of signal indications, continuity checks, and the testing of the City's interconnect or fiber optic system to maintain existing operations. 2. Consultant shall inspect, clean, adjust and make a routine inspection of each traffic signal location once per month. 3. Consultant's technicians shall maintain a record of each controller cabinet showing the date and time checked, and controller cabinets will not be replaced, except for repair, without prior approval of the City. 4. Routine maintenance of safety lights shall include one night-time inspection each month. Routine maintenance shall also include any necessary replacement of lamps, photocells, ballasts and standard cobra fixtures within 5 working days of a notice of an outage from the City. iii) Repair and Replacement 1. No upgrade work shall be commenced or undertaken unless authorized by the City in writing. 2. Consultant shall repair or replace any and all defective parts of the signal system which cause signal failure or malfunction, as the need arises, at the contract price for labor, equipment, and materials. 3. Consultant shall work within a timely manner and notify the City within 24 hours of the next working day when any equipment is C.10.d Packet Pg. 169 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) replaced with temporary replacements and pending permanent repairs. iv) Traffic Signal Components 1. Consultant shall repair, replace, or otherwise render in good working condition all defective parts of the traffic signal control equipment with like make and model parts for temporary and permanent replacements, unless City otherwise requests on an individual basis. 2. Consultant shall report defective or malfunctioning controller cabinet equipment to the City for approval to make necessary changes, and record such changes on the maintenance log within the controller cabinet. 3. Equipment no longer covered under the manufacturer's warranty will be repaired or replaced with working parts/equipment. 4. Consultant shall report to the City if a controller becomes obsolete or deteriorated to the point of being beyond repair, and provide an estimate for the replacement of the controller. Permanent replacement of the traffic signal controller will not be completed without written approval of the City. v) Loop Detector Replacement 1. Consultant shall notify City within 48 hours of discovering detector loop failures, and prepare a written proposal with pricing to replace failed loops within 7 calendar days of a receipt of a notice to proceed from the City. vi) All Filters 1. Replace the air filter elements in all cabinets so equipped every 6 months in accordance with an organized schedule drafted by Consultant and approved in writing by City. vii) Conflict Monitor 1. Test conflict monitors using ATSI or equivalent conflict monitor tester on an annual basis, and supply the City with a report for each test conducted. 2. Testing shall take place on a schedule approved by the City. C.10.d Packet Pg. 170 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) 3. Consultant shall repair or replace any conflict monitor that does not pass testing and such repairs or replacement shall be invoiced to City as extraordinary maintenance as defined below. viii) Night-time Inspections 1. Consultant shall perform a night time inspection of all traffic signal safety lights and illuminated street name signs located on major arterial roadways at least once a month. 2. Consultant shall also promptly provide a report of all outages found to the City and repair such outages within 5 working days of Consultant's discovery of such outage. B. ExtraordinarMaintenance/On-Call Services. In addition to the above -mentioned Routine Maintenance activities, Consultant shall also provide extraordinary maintenance/ on-call services to City. Consultant will provide as -needed extraordinary maintenance/on-call services as more fully detailed below. The type of work performed shall vary based upon the particular project. The Consultant has been selected to provide services of a certain nature which will be readily available for a fixed rate when needed. However, before any work is performed, the Consultant must provide a specific written proposal for any requested extraordinary maintenance/ on-call services, including an estimated budget and an estimated schedule for completion, and get written approval of theterms of the proposal from the City's Contract Officer. i) Extraordinary maintenance/on-call services may include, but are not limited to, the following: Repairing damage relating to signal light knockdowns, vandalism, or other activities. 2. Repairing damage due to natural disasters. Repairing conduit and conductors damaged by construction activities. 4. Completing intersection re -wire (scheduled and emergency). 5. Upgrading of equipment that has filed due to age or deterioration. 6. Replacing LED modules and pedestrian indications. 7. Painting cabinet or signal heads. 8. Replacing lenses, detectors, video detection cameras, CCTV cameras. C.10.d Packet Pg. 171 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) 9. Replacing failed detector loops. 10. Installing interconnects. 11. Responding to Underground Service Alert requests. 12. Assisting in inspection of new installations. ii) Consultant shall not perform any extraordinary maintenance/on-call services without the written approval of the Contract Officer or his or her designee. If Consultant encounters a situation wherein extraordinary maintenance/on-call services are needed, Consultant shall supply the City with a description of the work required as well a proposed estimated for approval. II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City: A. Consultant shall prepare such tangible work products as may be requested by City from time to time. III. In addition to any other requirement under the Agreement to keep City apprised of the status of Consultant's performance of the Services, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports: A. Consultant shall provide status reports as may be requested by City from time to time. IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City. C.10.d Packet Pg. 172 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) EXHIBIT B SCHEDULE OF COMPENSATION I. Routine Maintenance Services. Consultant shall perform Routine Maintenance Services, as provided in Exhibit "A," at the following rates: Maximum Maximum Maximum Item Description Quantity Unit Price Total Total Annual Monthly Cost Cost 1 Routine 8 traffic signal 62.65 501.20 6,014.40 Maintenance intersections as provided in Exhibit "A." II. Extraordinary Maintenance/On-Call Services. Before commencing extraordinary maintenance/on-call services for any specific site as provided in Section I(B) of Exhibit A", Consultant shall submit a written proposal describing the specific Services, schedule, and budget. This shall require the written approval of the Contract Officer before any work shall be authorized, and Consultant shall be limited to the authorization contained therein, unless later modified in writing by the Parties, but in no event shall the proposal cumulatively exceed the Contract Sum as provided herein or under any amendment to this Agreement. Within each written proposal from Consultant, Consultant shall include a description of the performance of extraordinary maintenance/on-call services to date and the percentage of payment in comparison to the total Contract Sum. A. Consultant shall perform Extraordinary Maintenance/On-Call Services, as provided in Exhibit "A," at the following rates: Item Description of Items Hourly Rate regular time Hourly Rate overtime 1 Labor Hourly Rates la Traffic Signal Maintenance Technician 83.00 111.20 lb I Laborer 65.00 85.00 lc Licensed Senior Traffic Engineer 175.00 262.50 1d Licensed Associate Traffic Engineer 155.00 232.50 le Traffic Engineering Technician 90.00 121.00 If Traffic Signal and Safety Light Inspector 83.00 111.20 2 Equipment Hourly Rates 2a Bucket Truck 28.00 28.00 2b Crane Truck 60.00 60.00 C.10.d Packet Pg. 173 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) B. Consultant acknowledges that City has no obligation to request extraordinary maintenance/on-call services from Consultant under this Agreement. City may establish a rotation schedule with multiple consultants, and may seek competing Task Proposals. III. Consultant shall perform the following additional services provided in Exhibit "A" at the following rates: Item Description of Items Unit Unit Price 1 Clean and Paint Traffic Signal Head and Framework Each 260.00 2 Clean and Paint Controller and Service Cabinet Each 590.00 3 Clean and Paint Pedestrian Buttons and Framework Each 85.00 4 Replace Type A Detector Loop 1 to 6 loos Per Loop 550.00 5 Replace Type A Detector Loop 7 or more loos Per Loop] 425.00 6 Replace Type D Detector Loop 1 to 6 loos Per Loop 550.00 7 Replace Type D Detector Loop 7 or more loos Per Loop 425.00 IV. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include: A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate. B. Line items for all materials and equipment properly charged to the Services. C. Line items for all other approved reimbursable expenses claimed, with supporting documentation. D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services. V. The total annual compensation, including reimbursement for actual expenses, shall not exceed Twenty Thousand Dollars ($20,000.00) C.10.d Packet Pg. 174 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) EXHIBIT "C" AMENDED AND RESTATED TERMS ARTICLE 1. SERVICES OF CONSULTANT 1.1 Consultant's Proposal. The Scope of Service shall include the Consultant's scope of work or bid; Notice Inviting Bids; Instructions to Bidders; Proposal; Information required of Bidder; Specifications; Drawings; Exhibits; and all addenda issued by the City with respect to any request for bids or proposals related to the Services provided under this Agreement, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms ofthis Agreement shall govern. 1.2 Compliance with Law. Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. 1.3 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer. 1.5 Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies C.10.d Packet Pg. 175 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. 1.6 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. 1.7 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty 180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed. ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT. 2.1 Method of Compensation. The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant's rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation. 2.2 Reimbursable Expenses. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5 of C.10.d Packet Pg. 176 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) this Exhibit "C", and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by theCity. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings. 2.3 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City's Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and sub -contractor contracts. Sub -contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of thisAgreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3 of this Exhibit "C", City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by CitytoConsultantforcorrectionandresubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law. 2.4 Waiver. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. ARTICLE 3. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance ofthis Agreement. 3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the Schedule of Performance" as provided in Exhibit "A.". When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively. C.10.d Packet Pg. 177 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) 3.3 Force Maj eure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this Section. ARTICLE 4. COORDINATION OF WORK 4.1 Representatives and Personnel of Consultant. The following principals of Consultant ("Principals") are hereby designated as being the principals and representatives of Consultant authorized to act in its behalfwith respect to the work specified herein and make all decisions in connection therewith: Name) (Title) Name) (Title) Name) (Title) It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant C.10.d Packet Pg. 178 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) shall notify City of any changes in Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. 4.2 Status of Consultant. Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant's officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may have to any such rights. 4.3 Contract Officer. The Contract Officer shall be the Director of Public Works or such person as may be designated by the City Manager. It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval ofthe Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant's employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer C.10.d Packet Pg. 179 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant ofany liability hereunder without the express consent ofCity. ARTICLE 5. INSURANCE AND INDEMNIFICATION 5.1 Insurance Coverages. The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City: a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than 1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. b) Worker's Compensation Insurance. A policy of worker's compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement. c) Automotive Insurance (Form CA 0001 (Ed 1/87) including "any auto" and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than 1,000,000. Said policy shall include coverage for owned, non -owned, leased, hired cars and any automobile. d) Professional Liability. Professional liability insurance appropriate to the Consultant's profession. This coverage may be written on a "claims made" basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant's services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. 5.2 General Insurance Requirements. C.10.d Packet Pg. 180 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant's insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self -insured retention, any additional insured may satisfy the self -insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 of this Exhibit "C" to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following "cancellation" notice: CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN. to be initialed] Consultant Initials City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out ofactivities Consultant performs; products and completed operations ofConsultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured C.10.d Packet Pg. 181 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant's activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant's indemnification liabilities as provided in Section 5.3 of this Exhibit "C". In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Exhibit "C", the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1 of this Exhibit "C", and such certificates and endorsements shall be provided to City. 5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors' negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorney's fees incurred in connection therewith; b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorney's fees. C.10.d Packet Pg. 182 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City's negligence, except that design professionals' indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. 5.4 Sufficiency of Insurer. Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only ifthey are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City ("Risk Manager") due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager. ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION 6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the "books and records"), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant's business, custody of the books and records may be given to City, and access shall be provided by Consultant's successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act. 6.2 Reports. C.10.d Packet Pg. 183 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the "documents and materials"), including any electronic documents and materials, prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City in a format ofthe City's choice upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment ofthe documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as works made for hire" as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed "works made for hire" for the City. 6.4 Confidentiality and Release of Information. a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. C.10.d Packet Pg. 184 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct. d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of San Bernardino, State ofCalifornia. 7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's legal rights or any rights arising out of any provision of this Agreement. 7.3 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or C.10.d Packet Pg. 185 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant's acts or omissions in performing or failing to perform Consultant's obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein. 7.4 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement. 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon written notice to Consultant. In addition, the Consultant may terminate this Contract for cause, upon sixty (60) days' advance written notice to City. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services C.10.d Packet Pg. 186 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3 of this Exhibit C". In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non -terminating party with the opportunity to cure pursuant to Section 7.2 of this Exhibit "C". 7.8 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2 ofthis Exhibit "C", take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. 7.9 Attorney's Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid C.10.d Packet Pg. 187 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 8.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class. 8.4 Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney's fees, incurred by City. ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other parry or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case ofthe City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Grand Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the person(s) at the address designated on the execution page of Amendment No. 3. Either parry may change its address by notifying the other parry of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. 9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. C.10.d Packet Pg. 188 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) 9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 9.5 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent ofthe parties hereunder unless the invalid provision is so material that its invalidity deprives either party ofthe basic benefit of their bargain or renders this Agreement meaningless. 9.6 Warranty & Representation of Non -Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of financial interest" shall be consistent with State law and shall not include interests found to be remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091.5. Nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation, including but not limited to the Political Reform Act (Government Code Sections 81000, et seq.) Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other C.10.d Packet Pg. 189 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect. Consultant's Authorized Initials 42 9.7 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such parry is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. C.10.d Packet Pg. 190 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 3 ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.e Packet Pg. 191 At t a c h m e n t : E x h i b i t A - S a m p l e P r e v e n t a t i v e M a i n t e n a n c e P r o g r a m ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.e Packet Pg. 192 At t a c h m e n t : E x h i b i t A - S a m p l e P r e v e n t a t i v e M a i n t e n a n c e P r o g r a m ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.e Packet Pg. 193 At t a c h m e n t : E x h i b i t A - S a m p l e P r e v e n t a t i v e M a i n t e n a n c e P r o g r a m ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.e Packet Pg. 194 At t a c h m e n t : E x h i b i t A - S a m p l e P r e v e n t a t i v e M a i n t e n a n c e P r o g r a m ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.e Packet Pg. 195 At t a c h m e n t : E x h i b i t A - S a m p l e P r e v e n t a t i v e M a i n t e n a n c e P r o g r a m ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) C.10.e Packet Pg. 196 At t a c h m e n t : E x h i b i t A - S a m p l e P r e v e n t a t i v e M a i n t e n a n c e P r o g r a m ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) 01247.0006/776637.1 AMENDMENT NO. 4 TO AGREEMENT FOR CONTRACT SERVICES BETWEEN THE CITY OF GRAND TERRACE AND ST. FRANCIS ELECTRIC, LLC This AMENDMENT NO. 4 TO AGREEMENT FOR CONTRACT SERVICES BETWEEN THE CITY OF GRAND TERRACE AND ST. FRANCIS ELECTRIC, LLC_ (“Amendment No. 4”) by and between the CITY OF GRAND TERRACE (“City”) and ST. FRANCIS ELECTRIC, LLC a California limited liability company (“Consultant”) is effective as of the ______ day of March, 2022. RECITALS A. On March 28, 2017, the City entered into an Agreement with Consultant for traffic signal maintenance and extraordinary maintenance/on-call services for 7 of the City's traffic signals, which includes routine maintenance of safety lights, including replacement of lamps and ballasts, for a total compensation not to exceed $10,000 per year (“Agreement”). B. On March 31, 2017, the Agreement was amended to change the routine maintenance from 7 to 8 traffic signals, but did not increase the annual compensation under the Agreement (“Amendment No. 1”). C. On October 24, 2017, the Agreement was amended to provide a one-time increase of $23,000 for the purpose of upgrading safety lights at all signalized intersections in the City, which was completed by May of 2018 (“Amendment No. 2”). D. On August 19, 2019, the Agreement was further amended to extend the term of the Agreement such that it will expire on March 28, 2022, and to further increase the total annual compensation under the Agreement by the amount of $10,000 for a total of $20,000 annually (“Amendment No. 3”). E. Because the Agreement will expire on March 28, 2022, City desires to further extend the term of the Agreement such that it will expire June 30, 2022, and, further, provide compensation for Services performed during the period from March 29, 2022, to June 30, 2022, in the amount not to exceed of $5,000. F. The purpose of this Amendment No. 4 is to avoid a gap in services that Consultant is providing pursuant to the Agreement and the aforementioned amendments and to allow the City to have sufficient time to seek a new agreement thereof pursuant to its Municipal Code. TERMS 1. Contract Amendments. The Agreement is amended as provided herein: 1.1 Section 2, "Term", of the Agreement is hereby amended in its entirety as follows: “Unless earlier terminated in accordance with this Agreement, this Agreement C.10.f Packet Pg. 197 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 4 [ R e v i s i o n 1 ] ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) 01247.0006/776637.1 shall continue in full force and effect until June 30, 2022.” 2. Section 3, "Compensation/Payment," of the Agreement is hereby amended in its entirety as follows: “a. Annual Compensation. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "B" and incorporated herein by this reference. The total annual compensation, including reimbursement for actual expenses, shall not exceed Twenty Thousand Dollars ($20,000.00) (the "Contract Sum"). Accordingly, the Contract Sum only covers Services performed during the annual time-periods commencing on March 28, 2017. For example, the total annual compensation for the time-period of March 28, 2021, to March 28, 2022, is $20,000. b. Compensation for Services Performed from March 29, 2022, to June 30, 2022. During the time-period from March 29, 2022, to June 30, 2022, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “B” and incorporated herein by this reference. The total compensation for the time-period from March 29, 2022, to June 30, 2022, shall not exceed Five Thousand Dollars ($5,000).” 3. Continuing Effect of Agreement. Except as amended by this Amendment No. 4, all provisions of the Agreement, as amended by Amendment No. 1, Amendment No. 2, and Amendment No. 3, shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment No. 1, Amendment No. 2, Amendment No. 3, and Amendment No. 4. 4. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation. Consultant represents and warrants to City that, as of the date of this Amendment No. 4, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. City represents and warrants to Consultant that, as of the date of this Amendment No. 4, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. 5. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the C.10.f Packet Pg. 198 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 4 [ R e v i s i o n 1 ] ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) 01247.0006/776637.1 obligations they have undertaken pursuant to this Amendment No. 4. 6. Authority. The persons executing this Amendment No. 4 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 4 on behalf of said party, (iii) by so executing this Amendment No. 4, such party is formally bound to the provisions of the Agreement, as amended and (iv) the entering into this Amendment No. 4 does not violate any provision of any other agreement to which said party is bound. [SIGNATURES ON FOLLOWING PAGE] C.10.f Packet Pg. 199 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 4 [ R e v i s i o n 1 ] ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) 01247.0006/776637.1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 4 on the date and year first-above written. CITY: CITY OF GRAND TERRACE, a municipal corporation ___________________________ Konrad Bolowich, City Manager ATTEST: ___________________________ Debra Thomas, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP _______________________ Adrian R. Guerra, City Attorney CONSULTANT: ST. FRANCIS ELECTRIC, LLC a limited liability company By: Name: Title: By: Name: Title: Address: NOTE: CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY. C.10.f Packet Pg. 200 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 4 [ R e v i s i o n 1 ] ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) 01247.0006/776637.1 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_________________________ ________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) ______________________________________ ______________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. C.10.f Packet Pg. 201 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 4 [ R e v i s i o n 1 ] ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) 01247.0006/776637.1 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_________________________ ________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) ______________________________________ ______________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. C.10.f Packet Pg. 202 At t a c h m e n t : S t . F r a n c i s A m e n d m e n t N o 4 [ R e v i s i o n 1 ] ( C o n t r a c t A m e n d m e n t N o . 4 f o r S t . F r a n c i s E l e c t r i c ) AGENDA REPORT MEETING DATE: March 22, 2022 Council Item TITLE: Ordinances of the City Council of the City of Grand Terrace, California, Establishing Objective Standards for Implementation of Senate Bill No. 9 Pertaining to Urban Lot Splits and Two-Unit Developments and Updating the City's Regulations for Accessory Dwelling Units and Junior Accessory Dwelling Units PRESENTED BY: Haide Aguirre, Associate Planner RECOMMENDATION: 1. Conduct a public hearing; and 2. Read by title only, waive further reading and Introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING REGULATIONS FOR URBAN LOT SPLITS AND TWO-UNIT DEVELOPMENTS IN ACCORDANCE WITH SENATE BILL 9 which also finds and determines that this ordinance is not a “project” for purposes of California Environmental Quality Act (CEQA) pursuant to Government Code Sections 65852.21(j) and 66411.7(n); and 3. Read by title only, waive further reading and Introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING AMENDMENTS TO REGULATIONS OF ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS, which also finds and determines that this ordinance is exempt from CEQA review pursuant to Public Resources Code Section 21080.17. 2030 VISION STATEMENT: Goal No. 3 to promote economic development by updating zoning and development code in preparation for future development, and to preserve and protect our community and its exceptional quality of life through thoughtful planning. BACKGROUND: Senate Bill No. 9 (SB 9) became effective on January 1, 2022. This bill requires the approval of up to two primary dwelling units per parcel in single-family residential zones, where previously only one primary dwelling unit would have been permitted. This is in addition to permitting accessory dwelling units (ADUs), in some cases. Additionally, SB 9 requires the approval of lot splits in single-family residential zones and allows up to E.11 Packet Pg. 203 two units to be built on each resulting parcel. SB 9 allows cities to establish objective standards to govern these units and lots splits, as long as they do not conflict with state law. On January 25, 2022, the City Council adopted Urgency Ordinance No. 336-U, establishing objective standards for the regulation of lot splits and new units developed under SB 9. The City Council also directed staff to bring back a regular ordinance, specifically, an ordinance that would first receive a review by the Planning Commission/Site and Architectural Review Board (“Planning Commission”) before going to City Council. At the same meeting, the City Council also directed City staff to prepare updates to the City’s regulations on accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs). The City’s ADU and JADU regulations have not been updated since 2017. Since then, state law has been amended significantly, as the state continues to adopt regulations aimed at forcing City’s to allow more density and to create additional housing options. Following the City Council meeting, staff undertook further analysis of SB 9 and ADU legislation and prepared revised ordinances in response to the City Council’s comments, including requirements/clarifications concerning minimum setbacks, sewer requirements, water requirements, rental program requirements, courtesy notifications to adjacent property owners, replacement of mature trees, parking requirements, and development impact fees. On March 3, 2022, the Planning Commission conducted a Noticed Public Hearing and voted unanimously 4-0 adopting a Resolution recommending that the City Council adopt the proposed Ordinances establishing standards for SB 9 Lots Splits and Developments, and further updating city regulations regarding Accessory Dwelling Units. The Planning Commission recommended that additional regulations and clarifications be added regarding sewer and onsite wastewater treatment systems, water line connections, and additional parking requirements. These recommendations have been incorporated into the draft ordinance that is now being presented to the City Council. The SB 9 and ADU laws are related as they both result in additional residential density and create additional options for the development of residential property, especially in single-family zones. Consequently, the two proposed ordinances, one related to SB 9 and one related to ADUs were presented together to the Planning Commission body who recommended approval by the City Council adopting both attached Ordinances. DISCUSSION: SB 9 Ordinance SB 9 has two primary effects on City land use regulations. First, it requires cities to permit up to two primary residences on each parcel in single-family residential zones, where previously only one primary residence would be allowed. When combined with E.11 Packet Pg. 204 ADUs, this means that a parcel in a single-family residential zone could have up to 4 dwelling units, if it was not created through an SB 9 lot split. Second, SB 9 requires cities to permit owners of single-family residential lots to split their lots in half and create two separate smaller parcels, even if the resulting lots are smaller than the minimum lot size otherwise allowed. New lots resulting from an SB 9 lot split may only have up to two units on them, inclusive of ADUs and JADUs. State law establishes many requirements, but also allows cites to impose additional objective standards that do not conflict with state law. The following tables show the mandated state requirements and additional objective standards that City staff are proposing based on the City Council and Planning Commission’s comments: SB 9 Lot Splits State Requirements 1. Only allowed in single-family residential zones - RH, R1-20, R1-10, and R1-7.2 zones 2. Not allowed on parcels that are located in or on certain kinds of protected farmland; wetlands; high fire severity zones (subject to some exceptions); hazardous waste sites; earthquake fault zones; flood hazard areas; habitat for protected species; or land under a conservation easement 3. Not allowed in historic districts 4. City may deny a proposed SB 9 lot split if the building official makes a written finding based upon a preponderance of the evidence, that the proposed project would have a specific adverse impact (as defined) upon public health and safety or the physical environment, and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact 5. Resulting lots must be at least 40% of the size of the original lot and must be at least 1,200 square feet 6. An urban lot split cannot be used to split a lot that was previously split by an urban lot split 7. An urban lot split cannot require or allow the demolition or alteration of any of the following types of housing: - Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. - Housing that is subject to any form of rent or price control through a public entity’s valid exercise of its police power. - Housing that has been occupied by a tenant in the last three years. 8. Vacant lots are not eligible for urban lot split 9. Lots resulting from urban lot splits can only be used for residential uses 10. Owner of the property must sign an affidavit stating intent to E.11 Packet Pg. 205 occupy a unit on one of the resulting parcels as their primary residence for three years after approval of lot split 11. Resulting lots must have access to right-of-way and must dedicate easements for utilities and public facilities 12. Units built on resulting parcels cannot be rented for terms of less than 31 days (no short-term rentals) 13. Resulting parcels may only have up to two units on them (including ADUs) 14. Lot splits must comply with all requirements of the Subdivision Map Act and all other City standards for lot splits 15. Urban lots splits will be ministerially approved without a public hearing Additional City Standards City Council Comment 1. City will mail a courtesy notice to the owner(s) of each property immediately adjacent to the property where the proposed lot split will be located informing the owner(s) of the submitted application. 2. If an urban lot split results in the creation of a vacant parcel, the only permitted use of such parcel shall be a two-unit development - namely, development of two SB 9 units subject to all requirements applicable to such units. 3. The owner of the parcel to be divided must execute a deed restriction, which will be recorded on each of the resulting parcels, at the property owner’s cost, and will limit the use of each parcel in accordance with the standards in the City’s ordinance. SB 9 Units State Requirements 1. Only allowed in single-family residential zones - RH, R1-20, R1-10, and R1-7.2 zones 2. Not allowed on parcels that are located in or on certain kinds of protected farmland; wetlands; high fire severity zones (subject to some exceptions); hazardous waste sites; earthquake fault zones; flood hazard areas; habitat for protected species; or land under a conservation easement 3. Not allowed in historic districts 4. City may deny a proposed SB 9 development if the building official makes a written finding based upon a preponderance of the evidence, that the proposed project would have a specific adverse impact (as defined) upon public health and safety or the physical environment, and for which there is no feasible method to satisfactorily mitigate or E.11 Packet Pg. 206 avoid the specific adverse impact 5. An SB 9 development cannot require or allow the demolition or alteration of any of the following types of housing: - Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. - Housing that is subject to any form of rent or price control through a public entity’s valid exercise of its police power. - Housing that has been occupied by a tenant in the last three years. 6. SB 9 developments will be ministerially approved without a public hearing. 7. City can only impose up a 4 foot rear and side setback for SB 9 units 8. City can only require one parking spot per SB 9 units, with some exceptions 9. City cannot enforce standards that would prevent up to two primary units that are at least 800 square feet each 10. Maximum of two primary units are allowed on property, plus ADUs 11. SB 9 units cannot be rented for terms of less than 31 days (no short-term rentals) Additional City Standards City Council Comment 1. City will mail a courtesy notice to the owner(s) of each property immediately adjacent to the property where the proposed SB 9 development will be located informing the owner(s) of the submitted application. 2. SB 9 developments will be approved thought the administrative site and architectural review process 3. SB 9 units can only be up to 800 square feet and 16 feet in height City Council Comment 4. Must have at least 15 feet of separation between all detached units on a parcel City Council Comment and Planning Commission Added Comment 5. City will require sewer capacity testing of existing sewer lines and/or the onsite wastewater treatment system on the parcel. Compliance with the California Plumbing Code and the Santa Ana Regional Water Quality Control Board and/or other objective City sewer or septic system requirements will be required. City Council Comment 6. If development of SB 9 results in removal of mature tree, owner must replace removed tree with a new 24-inch box tree on site 7. Design of second units must match primary unit 8. SB 9 units may not be turned into condos or sold separately from other units on the property 9. Owner must execute deed restriction limiting use of units as required by state law and City ordinance 10. Owner must execute deed requiring that SB 9 units may only be E.11 Packet Pg. 207 rented to lower-income households at an affordable rent for 55 years City Council Comment 11. SB 9 units are required to pay development impact fees, in an amount established by the City Council City Council Comment 12. SB 9 units will be assumed to be rentals and will be subject to City’s Non-Owner Occupied/Rental Property Program 13. Units cannot be located on a second story City Council Comment and Planning Commission Added Comment 14. New SB 9 units are required to have a separate connection to the water service line and comply with the Riverside Highland Water Company requirements. City Council Comment and Planning Commission Added Comment 15. One new on-site off-street parking space per each new unit is required. Such parking spaces shall be in addition to all existing parking spaces on the parcel. City Council Comment 16. As a condition of receiving a certificate of occupancy for a second unit or two unit development, the applicant shall pay development impact fees in an amount established by city council resolution. The City Council raised a few comments that staff could not include on to the proposed Ordinances because the city is limited by the legislation requirements as follows: The city is restricted by the minimum four (4) feet side and rear setback required by the State. The local agency shall not impose design standards that would preclude the construction of up to two 800 square foot units. The SB9 legislation is not going to impact the city’s two car garage parking requirement because SB9 units are not allowed in garages. However, pursuant of State requirements, the city cannot restrict the conversion of a garage to an ADU. Unfortunately, the required lot coverage of the residential zoning will be impacted by this legislation as the city cannot physically preclude the construction of SB9 units and ADU units that meet the state requirements. The City Council expressed concerns regarding the parking requirements. The State limits the city to require one parking space per unit unless exceptions by the State are met. The Planning Commission further restricted this requirement by adding to the Ordinance one parking space per unit is required in addition to the existing parking spaces. SB 9 and ADU projects will be required compliance with Southern California Edison during the Building and Safety plan check submittal. In addition, San Bernardino County Fire will follow the construction requirements established by the Building and Safety Division. The proposed Ordinance requires the applicant to pay development impact fees in an amount established by City Council Resolution. The Building and Safety Division will be E.11 Packet Pg. 208 preparing a Development Impact Fee study analysis that will be presented to the City Council for approval at a future date. The analysis will include development impact fees for SB9 and ADU projects as permitted by the State. The city will not be able to collect development impact fees on ADUs and SB 9 projects, until the fee amendment is approved by the Council. ADU units, SB 9 units, and additions of 500 square foot or less will only pay school fees directly to Colton Joint Unified School District. ADU Ordinance As with SB 9, may of the standards for ADUs/JADUs are established by state law, but the state does allow cities to establish regulations that do not conflict with state law. The following table shows the mandated state requirements and additional standards that City staff are proposing based on the City Council and Planning Commission’s comments: ADU/JADU Regulations State Requirements 1. ADUs are permitted in single-family, multifamily, and mixed-use zones, and on properties with single-family and multifamily units 2. Must be approved ministerially without a public hearing 3. Parcel with one or more single-family dwelling can have one ADU; parcel with a multifamily dwelling can have two ADUs (or more for parcels with more than 8 multifamily units) 4. JADUs must be completely within a single family dwelling, and are only allowed on parcels that have only one single-family dwelling and no multi-family dwellings 5. City can only impose up a 4 foot rear and side setback for ADUs 6. ADUs can be attached to, detached from, or built within other dwelling structures, or be created by converting non-habitable structures 7. ADUs must have complete independent living facilities and can only be limited to 850 sf for studio/one-bedroom units and 1,000 sf for units with two or more bedrooms 8. JADUs must have independent living facilities except that they can share a bathroom with the primary unit and only have to have an efficiency kitchen; they are limited to 500 square feet 9. City cannot impose owner-occupancy requirements on ADUs, but if property has a JADU, owner must either live in JADU or primary dwelling 10. ADUs and JADUs cannot be sold separately from other units on property (with one minor exception) 11. Only one parking space can be required for ADUs (with some exceptions) and no additional parking can be required for JADUs E.11 Packet Pg. 209 12. A deed restriction must be recorded for a JADU requiring compliance with state law regulations Additional City Standards 1. Limits ADUs to 850 sf for studio/one-bedroom units and 1,000 sf for units with two or more bedrooms; and limits attached ADUs to 50% of floor area in primary dwelling (but no less than 800 sf) 2. Limits height of ADUs to 16 and prohibits construction of ADUs above existing structures 3. Requires 15 feet of separation between all detached units on a parcel City Council Comment and Planning Commission Added Comment 4. City will require sewer capacity testing of existing sewer lines and/or the onsite wastewater treatment system on the parcel. Compliance with the California Plumbing Code and the Santa Ana Regional Water Quality Control Board and/or other objective City sewer or septic system requirements will be required. If a parcel relies on an onsite wastewater treatment system and there is not space to accommodate a new onsite treatment for replacement, the City shall require all existing units on the parcel to disconnect from the wastewater treatment system and connect to the sewer. 5. Establishes specific development and design standards for manufactured homes used as ADUs City Council Comment 6. If development of ADU or JADU results in removal of mature tree, owner must replace removed tree with a new 24-inch box tree on site 7. Design of ADUs must match primary unit 8. ADUs and JADUs cannot be used for short-term rentals (less than 31 days) City Council Comment 9. ADUs/JADUs will be assumed to be rentals and will be subject to City’s Non-Owner Occupied/Rental Property Program 10. Establishes requirements for number of ADUs allowed on a property with both a single-family and multifamily residence since state law is silent on this issue 11. ADUs above 750 sf are required to pay development impact fees, in an amount established by the City Council 12. ADUs/JADUs will be approved thought the administrative site and architectural review process City Council Comment and Planning Commission Added Comment 13. New SB 9 units are required to have a separate connection to the water service line and comply with the Riverside Highland Water Company requirements. City Council Comment and Planning Commission 14. One new on-site off-street parking space per each new unit is required. Such parking spaces shall be in addition to all existing parking spaces on the parcel. E.11 Packet Pg. 210 Added Comment City Council Comment 15. No impact fee shall be imposed for an accessory dwelling unit less than seven hundred fifty square feet. Any impact fees charged for an accessory dwelling unit of seven hundred fifty square feet or more shall be charged proportionately in relation to the square footage of the primary dwelling unit. In addition to the comments brought up by the City Council already identified on the above tables, the Planning Commission added requirements to the sewer capacity testing, including compliance with the California Plumbing Building Code and compliance with the Santa Ana Regional Water Quality Control Board. If a parcel relies on an onsite wastewater treatment system, the site must have sufficient space for a replacement, otherwise the city will require all units to be connected to the sewer line. The Planning Commission also recommender water service line requirements to ensure units will include a separate connection to the water service line and compliance with the Riverside Highland Water Company. Adoption of the proposed ordinances would repeal Urgency Ordinance No. 336-U and replace its amendments with new amendments in the proposed ordinances. If the ADU ordinance is adopted, the city will be required to submit the ordinance to the Department of Housing and Community Development for compliance with state law. FISCAL IMPACT: There will be no expenditure on the part of the City to adopt this ordinance. The cost to administer this ordinance is currently unknown, but such costs will be recovered, at least in part, through application fees. ENVIRONMENTAL REVIEW: The adoption of SB 9 regulations is not a “project” for purposes of the California Environmental Quality Act (CEQA) pursuant to Government Code Sections 65852.21(j) and 66411.7(n). Additionally, the adoption of an ordinance regarding second units (ADUs) in a single-family or multifamily residential zone to implement the provisions of Government Code Sections 65852.2 and 65852.22 is exempt from CEQA review pursuant to Public Resources Code Section 21080.17. Therefore, the proposed ordinances do not require any environmental review under CEQA. RECOMMENDATION: Staff recommends the City Council to (1) conduct a public hearing and (2) after the public hearing, read by title only, waive further reading and introduce the proposed Ordinances establishing objective standards for implementation of Senate Bill No. 9 pertaining to urban lot splits and two-unit developments and updating the City’s regulations for Accessory Dwelling Units. ATTACHMENTS: E.11 Packet Pg. 211 • FINAL REGULAR SB 9 Ordinance_Grand Terrace_with PC revisions(DOCX) • FINAL ADU Ordinance_Grand Terrace_with PC revisions (DOCX) • 336-U (PDF) APPROVALS: Haide Aguirre Completed 03/15/2022 9:47 AM City Attorney Completed 03/17/2022 3:48 PM City Manager Completed 03/17/2022 4:57 PM City Council Pending 03/22/2022 6:00 PM E.11 Packet Pg. 212 01247.0005/766079.4 1 ORDINANCE NO. ___ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING REGULATIONS FOR URBAN LOT SPLITS AND TWO-UNIT DEVELOPMENTS IN ACCORDANCE WITH SENATE BILL 9 WHEREAS, the City Council adopted Urgency Ordinance 336-U on January 25, 2022, establishing objective standards and regulations regarding second units, two-unit developments, and urban lot splits authorized by SB 9; and WHEREAS, out of an abundance of caution, the City Council now wishes to adopt the same regulations through the regular ordinance process, and also wishes to make certain revisions to the previously adopted SB 9 regulations; and WHEREAS, the Planning Commission considered this ordinance at the Planning Commission Noticed Public Hearing meeting held on March 3, 2022, and voted unanimously 4-0 adopting a resolution recommending City Council approval; and WHEREAS, on March 22, 2022 the City Council of the City of Grand Terrace conducted a duly noticed public hearing at the Grand Terrace City Hall Council Chambers located 22795 Barton Road and conclude the hearing on said date; and WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Recitals. The above recitals are incorporated by reference. SECTION 2. CEQA. The City Council finds and determines that these ordinance amendments are not a “project” for purposes of California Environmental Quality Act (CEQA) pursuant to Government Code Sections 65852.21(j) and 66411.7(n), and therefore do not require any environmental review under CEQA. SECTION 3. Urgency Ordinance 336-U is hereby repealed in its entirety and all changes to the Grand Terrace Municipal Code made therein are hereby repealed. SECTION 4. Section 17.04.040, subjection H, of the Grand Terrace Municipal Code is hereby amended as follows with the remainder of Section 17.04.040 remaining unchanged (deletions in bold strikethrough; additions in bold italics): H. The construction, financing or leasing of dwelling units pursuant to California Government Code Section 65852.1 or second accessory dwelling units pursuant to California Government Code Section 65852.2; but this Title shall apply to the sale or transfer, but not the leasing of those units; SECTION 5. Table 17.04.050 (Review, approval and appeal body) is hereby amended as follows (additions in bold italics): E.11.a Packet Pg. 213 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 2 Table 17.04.050 Review, approval and appeal body TYPE OF ACTION REVIEW BODY APPROVAL BODY APPEAL BODY Tentative maps Planning Commission City Council N/A Vesting tentative maps Planning Commission City Council N/A Tentative parcel maps Planning Commission City Council N/A Tentative map extensions City staff and other responsible agencies Director Planning Commission Parcel maps (4 or less lots) City staff and other responsible agencies City Council N/A Final maps (5 or more lots) City staff and other responsible agencies City Council N/A Waivers of parcel maps City staff and other responsible agencies City Engineer Planning Commission Urban Lot Splits City staff and other responsible agencies City Engineer Planning Commission Reversion to acreage Planning Commission City Council N/A Lot and parcel mergers City staff and other responsible agencies Director Planning Commission Lot line adjustments City staff and other responsible agencies Director Planning Commission Certificate of Compliance City staff and other responsible agencies City Engineer Planning Commission SECTION 6. Section 17.08.020 of the Grand Terrace Municipal Code is hereby amended to add a definition of “Urban lot split” as follows, with all other definitions in Section 17.08.020, except those shown below, remaining unchanged (deletions in bold strikethrough; additions in bold italics): GG. “Urban lot split” shall mean the division of a single parcel into two separate parcels in compliance with the provisions of Chapter 17.30 (Urban Lot Splits). GG. HH. “Vesting tentative map” shall mean a tentative map prepared in accordance with the provisions of this Title that shall have printed conspicuously on its face the words "Vesting Tentative Map" at the time it is filed. HH. II. “Zoning code” shall mean Title 18 of the Grand Terrace Municipal Code, including all text and maps, as it may be amended from time to time. E.11.a Packet Pg. 214 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 3 SECTION 7. Chapter 17.30 (Urban Lot Splits) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): Chapter 17.30 - URBAN LOT SPLITS 17.30.010 - Purpose. The purpose of this chapter is to establish procedures and standards for urban lot splits in accordance with the requirements of Government Code Section 66411.7. 17.30.020 - Permitted applicants; ministerial review; standard for denial; courtesy notice. A. Only individual property owners may apply for an urban lot split. “Individual property owner” means a natural person holding fee title individually or jointly in the person’s own name or as a beneficiary of a trust that holds fee title. “Individual property owner” does not include any corporation or corporate person of any kind (partnership, LP, LLC, C corp, S corp, etc.) except for a “community land trust,” as defined in clause (ii) of subparagraph (C) of paragraph (11) of subdivision (a) of Section 402.1 of the Revenue and Taxation Code, or a “qualified nonprofit corporation” as described in Section 214.15 of the Revenue and Taxation Code. B. Notwithstanding any other provision of this code, an application for an urban lot split shall be considered ministerially, without discretionary review or a hearing, and shall be approved if it meets all of the requirements of this chapter. C. An application for an urban lot split shall be approved or denied by the City Engineer, and the decision may be appealed in accordance with Section 17.16.150. D. Notwithstanding subsection B, the City may deny an application for an urban lot split if the building official, or designee, makes a written finding, based upon a preponderance of the evidence, that the proposed urban lot split would have a specific, adverse impact, as defined in subsection (d)(2) of Government Code Section 65589.5, upon public health and safety or the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. E. At least seven days prior to making a determination on an application for an urban lot split, the City Engineer shall mail a courtesy notice to the owner(s) of each property immediately adjacent to the property where the E.11.a Packet Pg. 215 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 4 proposed lot split will be located informing the owner(s) of the submitted application. 17.30.030 - Parcel requirements. The parcel that is proposed for subdivision through an urban lot split: A. Shall be located in an RH, R1-20, R1-10, or R1-7.2 zoning district; B. Shall have at least one residential dwelling unit located on it on the date that the urban lot split is approved; C. Shall only have residential uses located on it on the date the urban lot split is approved; D. Shall satisfy all the requirements of subsections (a)(6)(B) through (a)(6)(K), inclusive, of Government Code Section 65913.4; E. Shall not be located within a historic district or on property included on the State Historic Resources Inventory, as defined in Public Resources Code Section 5020.1, or within a site that is designated or listed as a City or county landmark or historic property or district pursuant to a City or county ordinance; F. Shall not have been created through a previous urban lot split; and G. Shall not be adjacent to a parcel that was previously subdivided through an urban lot split by the owner of the parcel on which the urban lot split is proposed or any person acting in concert with the owner. 17.30.040 - Additional requirements. A. An urban lot split shall subdivide an existing parcel to create no more than two new parcels of approximately equal lot area, provided that: 1. Neither resulting parcel shall be smaller than 40 percent of the lot area of the original parcel proposed for subdivision; and 2. Neither resulting parcel shall be smaller than 1,200 square feet. B. An urban lot split shall not result in the creation of a parcel with more than two existing units, as defined in Section 17.30.060. C. An urban lot split shall not require or allow the demolition or alteration of any of the following types of housing: E.11.a Packet Pg. 216 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 5 1. Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. 2. Housing that is subject to any form of rent or price control through a public entity’s valid exercise of its police power. 3. A parcel on which an owner of residential real property has exercised the owner’s rights under Chapter 12.75 (commencing with Section 7060) of Division 7 of Title 1 of the Government Code to withdraw accommodations from rent or lease within 15 years before the date that the development proponent submits an application. 4. Housing that has been occupied by a tenant in the last three years. D. As a condition of approval for an urban lot split, the owner of the parcel being split shall sign an affidavit, in a form approved by the City Attorney, stating that: 1. The proposed urban lot split will not violate the requirements of subsection C of this section; 2. Neither the owner, nor any person acting in concert with the owner, has previously subdivided an adjacent parcel using an urban lot split; and 3. The owner intends to occupy a residential dwelling unit on one of the parcels created by the urban lot split as their primary residence for a minimum of three years from the date of the approval of the urban lot split. This subsection D.3 shall not apply if the owner of the parcel is a “community land trust,” as defined in clause (ii) of subparagraph (C) of paragraph (11) of subdivision (a) of Section 402.1 of the Revenue and Taxation Code, or is a “qualified nonprofit corporation” as described in Section 214.15 of the Revenue and Taxation Code. E. As a condition of approval of an urban lot split, the owner shall dedicate all easements over the resulting parcels required for the provision of public services and facilities, as determined by the City Engineer. F. Each parcel resulting from an urban lot split shall have access to or adjoin the public right-of-way, and, if necessary, provide the other parcel with access to the right-of-way through an easement. G. The City shall not require as a condition of approval of an urban lot split: E.11.a Packet Pg. 217 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 6 1. Dedications of rights-of-way or the construction of offsite improvements; or 2. The correction of non-conforming zoning conditions existing on the parcel that will be divided. H. An urban lot split: 1. Shall conform with all the requirements of the Subdivision Map Act; and 2. Shall conform with all the requirements applicable to lot splits under this code, except for those requirements that conflict with the requirements of this chapter, in which case the provisions of this chapter shall control. 17.30.050 - Limitations applicable to new parcels. A. Parcels created by an urban lot split shall only be used for residential uses, notwithstanding the fact that other uses may be permitted in the zoning district in which the parcels are located. B. Residential units constructed on parcels created by an urban lot split shall not be rented for a term of less than thirty-one (31) consecutive days. C. A parcel created through an urban lot split may not be further subdivided by a subsequent urban lot split. D. Separate conveyance of the lots resulting from an urban lot split is permitted. If dwellings or other structures (such as garages) on different lots are adjacent or attached to each other, the urban lot split boundary may separate them for conveyance purposes if the structures meet building code safety standards and are sufficient to allow separate conveyance. If any attached structures span or will span the new lot line, the owner must record appropriate CC&Rs, easements, or other documentation that is necessary to allocate rights and responsibilities between the owners of the two lots. 17.30.060 - Limitation on number of units. Notwithstanding any other provision of this code, no more than two units are permitted on any parcel created by an urban lot split. For the purposes of this section, “unit” means any dwelling unit, including, but not limited to, a primary dwelling unit, a unit or units created pursuant to Chapter 18.65 (Second Units E.11.a Packet Pg. 218 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 7 and Two-Unit Developments), an accessory dwelling unit, or a junior accessory dwelling unit. 17.30.070 - Limitation on development of vacant parcel created by urban lot split. Notwithstanding any other provision of this code, if an urban lot split results in the creation of a vacant parcel, the only permitted use of such parcel shall be a two-unit development. 17.30.080 - Deed restriction. As a condition of approval of an urban lot split, the owner of the parcel to be divided shall execute a deed restriction, in a form approved by the city attorney, which shall be recorded on each of the resulting parcels, at the property owner’s cost, and shall limit the use of each parcel in accordance with the standards of this chapter, including but not limited to the requirements in Sections 17.30.050 through 17.30.070. Violation of the deed restriction shall be considered a violation of this code and may be enforced in a manner that this code may be enforced. SECTION 8. Section 18.06.020 (Accessory structure) is hereby renumbered to Section 18.06.025, and Section 18.06.025 (Accessory living quarters) is hereby renumbered to Section 18.06.020, so as to put these two definitions in alphabetical order. SECTION 9. Section 18.06.083 (Single-family detached) is hereby deleted in its entirety. SECTION 10. Section 18.06.246 (Dwelling, single-family detached) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): 18.06.246 - Dwelling, single-family detached. “Single-family detached dwelling” means one residential structure containing no more than one dwelling and complying with a minimum living area requirement of one thousand three hundred fifty square feet. It shall also be known as a full sized single-family unit or single-family dwelling. SECTION 11. Section 18.06.683 (Second unit) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): 18.06.683 - Second unit. “Second unit” means a second residential dwelling unit, other than an accessory dwelling unit or junior accessory dwelling unit, on a parcel with one and only one existing residential unit that is not an accessory dwelling unit or junior accessory dwelling unit. SECTION 12. Section 18.06.929 (Two-unit development) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): 18.06.929 - Two-unit development. E.11.a Packet Pg. 219 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 8 “Two-unit development” means the simultaneous development of two new residential dwelling units on a parcel with no existing primary dwelling units. SECTION 13. Table 18.10.030 of the Grand Terrace Municipal Code shall be amended, a new footnote (e) shall be added to multiple uses under “Other Uses,” footnote (e) shall be amended, and new footnotes (g) and (h) shall be added, as follows (deletions in bold strikethrough; additions in bold italic): TABLE 18.10.030 LAND USE REGULATIONS Permitted Uses RH R1- 20 R1- 10 R1- 7.2 R2 R3 R3- S R3- 20/R3- 24 A. Residential Uses Single-Family (Detached), Full Sized Pg Pg Pg Pg Pa Pb - - Second Units (Subject to Chapter 17.30 and 18.65) Ph Ph Ph Ph - - - - Two-Unit Developments (Subject to Chapter 17.30 and 18.65) Ph Ph Ph Ph - - - - Single-Family (Attached) (Duplexes, Triplexes, and Fourplexes) - - - - P P - P Multiple Family Units - - - - P P - P Manufactured Housing (As Permitted Per Chapter 18.66) P P P P P P - - Mobile Home Park - - - - C C - - Senior Citizen Housing Pd P B. Residential Accessory Structures Accessory Structure P P P P P P Pd P Second-Family Unite (As Permitted Per Chapter 18.63) P P P P P P - - Accessory Dwelling Unit (Subject to Chapter 17.30 and 18.69) Pg Pg Pg Pg P P P P Junior Accessory Dwelling Unit (Subject to Chapter 17.30 and 18.69) Pg Pg Pg Pg P P - - Guest House C C C C C C - - Private Garage P P P P P P - P Private Swimming Pool P P P P P P Pd P Home occupation (As Permitted Per Chapter 5.06) P P P P P P Pd P Keeping of Cats and Dogs (Maximum of Two Each) P P P P P P Pd P Other Accessory Uses (As Approved by the Planning Director) P P P P P P Pd P C. Other Uses Churches (Minimum Three-Acre Parcel)e C C C C C C - - Schools (Private and Parochial)e C C C C C C - - Public Park and Playgrounde P P P P P P - - Public Facilities (And Quasi- Public)e C C C C C C - - Family Day Care (Eight or Less Children)e P P P P P P - - Family Day Care Center (Nine or More Children)e C C C C C C - - Residential Care Facility (Six or Less Persons) P P P P P P P P Residential Care Facility (Seven or More Persons)f C C - - Single Room Occupancy C C - - Utility or Service Facilitye C C C C C C - - Outdoor Recreation Facilitye C C C C C C - - D. Temporary uses Temporary Uses (As approved by Planning Director) P P P P P P Pd P E.11.a Packet Pg. 220 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 9 Temporary Trailers (As Approved by Planning Director) P P P P P P Pd P Footnotes: a. A second single-family detached unit (full-sized single-family detached dwelling) shall be permitted in the R2 zone provided that the lot or parcel in question meets the minimum area requirement for the R2 zone and that said lot or parcel is developed with no more than one single-family detached dwelling. A site and architectural review application for the second- family detached unit in accordance with Chapter 18.63 of the Zoning Code shall be required to be approved prior to the issuance of building permits. In addition, all development standards of the underlying zone must be adhered to; and any division in ownership among the structures on the lot or parcel in question shall conform to the subdivision laws of the state and city. b. A second-family detached unit (full sized single-family detached dwelling) shall be permitted in the R3 zone provided that the lot or parcel in question meets the minimum area requirements for the R3 zone and that said lot or parcel is developed with no more than one single-family detached dwelling. A site and architectural review application for the second- family detached unit in accordance with Chapter 18.63 of the Zoning Code shall be required to be approved prior to the issuance of building permits. In addition, all development standards of the underlying zone must be adhered to; and any division in ownership among the structures on the lot or parcel in question shall conform to the subdivision laws of the state and city. c. "P" stands for "Permitted Use" where the use is permitted by right; and "C" stands for "Conditional Use" where the use requires a conditional use permit. d. Senior citizen housing is allowed in the R3-S up to a maximum density of twenty unit/acre. A specific plan will be required for all senior citizen housing projects in this zone. Some accessory and temporary uses as indicated will be allowed in the R3-S zone with the approval of the Community Development Director. e. Subject to administrative site and architectural review. Notwithstanding anything indicating otherwise in this Table, this use is prohibited on a parcel that was created by an urban lot split, pursuant to Section 17.30.050. f. Subject to administrative conditional use permit. g. This use is not permitted on vacant parcels resulting from urban lot splits. See Section 17.30.070. h. Notwithstanding anything indicating otherwise in this Table, this use shall be prohibited if the finding of a specific, adverse impact is made in accordance with Section 18.65.020(C). SECTION 14. Chapter 18.60.030, subsection A, of the Grand Terrace Municipal Code is hereby amended as follows (additions in bold italics): E.11.a Packet Pg. 221 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 10 The requirements for off-street parking shall be as follows: A. Residential Uses. 1. Single-family dwellings (detached): a. Two parking spaces for each residential unit shall be provided on the same parcel of land as the residential unit, b. The required spaces shall be located within a garage; 2. Multiple-family dwellings: a. One parking space for each studio or efficiency unit. b. Two parking spaces for each one-, two- or three-bedroom unit. c. Three parking spaces for each four-bedroom unit or more. d. At least one space shall be located within a garage or carport, and all required spaces shall be located within 150 feet of the unit being served. e. Guest parking shall be provided at a ratio of 0.25 spaces for each residential unit, and shall be rounded up to the next whole number. f. Guest parking: (i) Shall be identified as "Guest Parking"; (ii) Shall not be used for the storage of recreational vehicles, boats, trailers or other similar items; (iii) Shall be located on the same parcel of land as the residential units and shall be within reasonable walking distance of said units; (iv) May be uncovered spaces; and (v) May be located on a private street within the site or in a common parking area. 3. Second units and two-unit developments: See Chapter 18.65. 4. Accessory dwelling units and junior accessory dwelling units: See Chapter 18.69. SECTION 15. Subsections B and C of Section 18.63.020 of the Grand Terrace Municipal Code are hereby amended as follows (additions in bold italics): E.11.a Packet Pg. 222 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 11 B. Land Use Application. The purpose of this section is to empower the community development director or representative with responsibilities for site and architectural review of minor items, yet which may have potential to adversely affect the environment. Noticing to adjacent property owners will be at the discretion of the community development director, with the exception of satellite dishes. 1. Land use application, regardless of need for a permit, shall be required in the event any of the following actions or construction occur: a. Any new construction exceeding six feet in height; b. Any remodeling or renovation of a structure which results in: i. A change in use or intensity of use (includes any proposed use of a structure which has been vacant for a period of six months or more), or ii. An increase in building size (including bulk area and floor area), or iii. Increased capacity, or iv. Additional street access; c. Plan check or clearance of building plans including, but not limited to: swimming pools, spas, patio covers, enclosures, all types of accessory structures, walls, fences and other structures which do not require administrative or formal site and architectural review. 2. The following items may be approved by the planning director without going to the site and architectural review board: a. Sunrooms, provided they strictly meet the planning commission setback policies, UBC and other construction code regulations; b. Satellite dish antennae, provided they can be screened from the street in accordance with code and design standards. Notice including location map or site plan shall be mailed to adjacent property owners requesting comments at least two weeks in advance of the Planning Director's decision; c. Overhead decks, provided they strictly meet the Planning Commission design guidelines; E.11.a Packet Pg. 223 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 12 d. Ground floor additions to existing residential structures located in an R1 district where the addition is less than 500 square feet gross floor area and the exterior design and materials of the addition match the exterior design and materials of the existing structure; e. Fences or walls which do not meet Section 18.73.070; f. All construction of elevated decks; g. Construction of playhouses according to Section 18.63.110 of this Chapter; h. Temporary uses with insignificant adverse, long-term impact on the environment, i.e., parking lot sales, rummage sales, Christmas tree sales, seasonal sales and others in the commercial and industrial areas other than residential areas; i. In the case of damaged or partially damaged structures due to fire, earthquake, explosion or other natural disasters, and the structure will be reconstructed in the exact condition prior to the disaster and in conformance with applicable City codes and the Zoning Code. j. Accessory dwelling units that comply with Chapter 18.69. Any item which could not be satisfactorily reviewed at staff level may be subject to site and architectural review at the discretion of the Community Development Director. The Community Development Director's decisions shall be final unless appealed to the Planning Commission within ten calendar days. Appeals shall be filed with the Planning Department and follow similar rules as the appeals to the City Council (Section 18.63.070). C. Administrative Site and Architectural Review Application. The purpose of this application is to allow staff level review of projects of medium scale and impact without the need for a public hearing, related costs and noticing procedures. The following items may be approved by the Planning Director without going to the Site and Architectural Review Board. However, the plans must be routed to all reviewing agencies and notices shall be mailed to adjacent property owners requesting comments within two weeks. The Planning Director’s decisions shall be final unless appealed to the Planning Commission within ten calendar days. Appeals shall be filed with the Planning Department and follow similar rules as the appeals to the City Council (Section 18.63.070). E.11.a Packet Pg. 224 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 13 1. All accessory structures, except: a. Structures with 65 percent or more of the square footage of the main residence living area. Living area does not include porches, patios, carports, garages, storage areas, or auxiliary rooms; b. Structures 1,200 square feet or more in size; c. Structures with lot coverage higher than 25 percent; 2. All room additions, except room additions with 65 percent or more of the square footage of the main residence living area. Living area does not include porches, patios, carports, garages, storage areas, or auxiliary rooms; 3. Large scale temporary uses of insignificant adverse impact on the environment, i.e., parking lot sales which require review by fire, health and other agencies; 4. In case of damaged structures due to fire, earthquakes or other natural disasters where the structure will be reconstructed with alterations but not sufficient to trigger a public hearing. 5. Developments within the R3-24 and R3-24 Overlay districts. Such developments shall not constitute a “project” for purposes of Division 13 (commencing with Section 21000) of the Public Resources Code. 6. Applications for second units and two-unit developments in accordance with Chapter 18.65. 7. Applications for accessory dwelling units and junior accessory dwelling units in accordance with Chapter 18.69. SECTION 16. Chapter 18.65 (Second Units and Two-Unit Developments) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): Chapter 18.65 - SECOND UNITS AND TWO-UNIT DEVELOPMENTS 18.65.010 - Purpose. The purpose of this chapter is to establish procedures and standards for the approval and creation of second units and two-unit developments in accordance with the requirements of Government Code Section 65852.21. 18.65.020 - Ministerial review; standard for denial; courtesy notice. E.11.a Packet Pg. 225 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 14 A. Notwithstanding any other provision of this code, an application for a second unit or a two-unit development shall be considered ministerially, without discretionary review or a hearing, and shall be approved if it meets all of the requirements of this chapter. B. An application for a second unit or a two-unit development shall be reviewed by the Planning Director through the administrative site and architectural review process, as described in Chapter 18.63, and the decision may be appealed in accordance with Section 18.63.020(C). C. Notwithstanding subsection A, the City may deny an application for a second unit or two-unit development if the building official, or designee, makes a written finding, based upon a preponderance of the evidence, that the proposed second unit or two-unit development would have a specific, adverse impact, as defined in subsection (d)(2) of Government Code Section 65589.5, upon public health and safety or the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. D. At least seven days prior to making a determination on an application for a second unit or two-unit development, the Planning Director shall mail a courtesy notice to the owner(s) of each property immediately adjacent to the property where the proposed development will be located informing the owner(s) of the submitted application. 18.65.030 – General requirements. Proposed second units and two-unit developments: A. Shall be located in the RH, R1-20, R1-10, or R1-7.2 zoning district; B. Shall be located on a parcel that meets all the requirements of subsections (a)(6)(B) through (A)(6)(K), inclusive, of Government Code Section 65913.4; C. Shall not require or allow the demolition or alteration of any of the following types of housing: 1. Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. 2. Housing that is subject to any form of rent or price control through a public entity’s valid exercise of its police power. E.11.a Packet Pg. 226 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 15 3. Housing that has been occupied by a tenant in the last three years; D. Shall not require or allow the demolition of more than 25 percent of the existing exterior structure walls on the parcel if the parcel has been occupied by a tenant in the last three years; E. Shall not be located on a parcel on which an owner of residential real property has exercised the owner’s rights under Chapter 12.75 (commencing with Section 7060) of Division 7 of Title 1 of the Government Code to withdraw accommodations from rent or lease within 15 years before the date that the development proponent submits an application; and F. Shall not be located within a historic district or on property included on the State Historic Resources Inventory, as defined in Public Resources Code Section 5020.1, or within a site that is designated or listed as a City or county landmark or historic property or district pursuant to a City or county ordinance. 18.65.040 - Development standards. A second unit, and both of the units in a two-unit development, shall comply with all of the following development standards: A. Configuration. A second unit may be attached to or detached from the other primary dwelling unit on the parcel, subject to subsections C and D of Section 18.65.030. Subject to the requirements of this chapter, a second unit may be added to a parcel either by (i) the construction of a new residential dwelling unit, (ii) the conversion of an existing structure into a residential dwelling unit, or (iii) the bifurcation of an existing residential dwelling unit into two separate residential dwelling units. B. Size. A second unit, and both of the units in a two-unit development, shall be no larger than 800 square feet in floor area each. C. Height. A second unit, and both of the units in a two-unit development, shall be no taller than 16 feet in height from ground level and shall be one-story. The units shall not be located on the second or any higher story of a structure. D. Setbacks. No setback beyond the existing setback shall be required for an existing structure or for a unit constructed in the same location and to the same dimensions as an existing structure. In all other circumstances, second units, and both units of a two-unit development, shall be set back at least 4 feet from the side and rear lot lines. E.11.a Packet Pg. 227 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 16 E. Separation Between Detached Units. There shall be at least 15 feet of separation between all detached units on a parcel, including second units, primary units, both units of a two-unit development if they are not attached, and detached accessory dwelling units. F. Parking. 1. One new on-site off-street parking space is required for a second unit and one new on-site off-street parking space per unit is required for each unit of a two-unit development. Such parking spaces shall be in addition to all existing parking spaces on the parcel. 2. Notwithstanding subsection F.1, no parking spaces are required for a second unit or a two-unit development if either: a. The parcel is located within one-half mile walking distance of either a high-quality transit corridor, as defined in subsection (b) of Public Resources Code Section 21155, or a major transit stop, as defined in Public Resources Code Section 21064.3; or b. There is a car share vehicle located within one block of the parcel. G. Wastewater; Water Service. 1. Prior to issuance of a building permit for a second unit or either unit of a two-unit development, the City Engineer shall inspect existing sewer lines and/or the onsite wastewater treatment system on the parcel. As part of this inspection, the City Engineer may, if applicable, require documentation of a percolation test completed within the last five years, or, if the percolation test has been recertified, within the last ten years. If the City Engineer determines that the addition of a new unit or units would result in a violation of the requirements of the California Plumbing Code, the requirements of the Santa Ana Regional Water Quality Control Board, and/or other objective City sewer or septic system requirements, then the City shall impose conditions of approval on the development that are necessary to ensure compliance with such requirements. 2. If a parcel relies on an onsite wastewater treatment system, and a proposed unit would be located on the only part of the parcel that could accommodate a new onsite wastewater treatment system in the event the existing system needed to be replaced, then the City E.11.a Packet Pg. 228 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 17 shall require that all existing and proposed units on the parcel be disconnected from the onsite wastewater treatment system and connected to the sewer system as a condition of approval of the development. If such disconnection and connection is not possible, or would require off-site improvements, then the building official, or designee, shall consider whether such circumstances are grounds for denial of the proposed project pursuant to Section 18.65.020.C. 3. A second unit, and both of the units in a two-unit development, shall each have a separate connection to the main water service line in the street and the applicant shall submit plans for such line(s) to the Riverside Highland Water Company for review and approval. The applicant shall comply will all objective requirements of the Riverside Highland Water Company for the construction and operation of the water line(s). H. Separate Entrances. A second unit, and both of the units in a two-unit development, shall each have a separate entrance. I. Tree Replacement. If the construction of a second unit or two-unit development will result in the removal of one or more trees with a trunk diameter of six (6) inches or greater, then, as a condition of obtaining a certificate of occupancy, the owner shall plant one new 24-inch box tree on site for each tree removed. The proposed project site shall have a minimum of one tree per unit. J. Additional Development Standards. Except as provided in subsections A through I, second units, and each unit of a two-unit development, shall comply with all development standards that would be applicable to a primary dwelling unit on the same parcel. K. Limitation on Enforcement of Development Standards. With the exceptions of the setback requirements in subsection D and the requirement to comply with all building codes, the City shall not enforce any development standard to the extent that it would have the effect of physically precluding the construction of a second unit or two-unit development on a parcel, or would physically preclude either the second unit or both units of a two-unit development from being at least 800 square feet in floor area. 18.65.050 - Total number of units; removal of junior accessory dwelling units. A. This chapter does not authorize or require the approval of more than two primary dwelling units on a single parcel. For purposes of this E.11.a Packet Pg. 229 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 18 subsection, “primary dwelling units” means dwelling units other than accessory dwelling units or junior accessory dwelling units. B. Notwithstanding any other provision in this chapter, the approval of second units and two-unit developments on a parcel that was created through an urban lot split shall be limited as described in Section 17.30.060. C. If a second unit is proposed to be built on a lot with an existing junior accessory dwelling unit, then the junior accessary dwelling unit must be demolished prior to issuance of a building permit for the second unit, pursuant to Section 18.69.050(b)(2). This requirement shall result in the denial of the application for the second unit if destruction of the junior accessory dwelling unit will result in a violation of Section 18.65.030.C or D. D. For a diagram of possible configurations of primary dwelling units, two- unit developments, second units, accessory dwelling units, and junior accessory dwelling units on a lot in the RH, R1-20, R1-10, and R1-7.2 zones, including a lot created by an urban lot split, see Section 18.65.100. 18.65.060 - Design standards. A. Second units, and each unit of a two-unit development, shall comply with all objective design standards that would be applicable to a primary dwelling unit on the same parcel. B. The architectural design and detailing, roof material, exterior color, and finish materials of a second unit shall be the same as those of the primary dwelling unit. Both units of a two-unit development shall have identical roof material, exterior color, and finish materials. 18.65.070 - Rental term; rental property program compliance; separate conveyance. A. Second units and both units in a two-unit development shall not be rented for a term of less than thirty-one (31) consecutive days. B. Unless the owner of the property provides the City with an annual certification that a unit is owner-occupied, second units and both units in a two-unit development shall be assumed to be rental units and shall be subject to the requirements in Chapter 5.80 (Non-Owner Occupied/Rental Property Program). C. A second primary unit may not be turned into a condominium or otherwise sold separately from the other primary unit on the parcel. The E.11.a Packet Pg. 230 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 19 units in a two-unit development may not be turned into condominiums or otherwise sold separately from one another. 18.65.080 - Deed restriction; affordable rent requirement. As a condition of approval of, and prior to the issuance of a certificate of occupancy for, a second unit or two-unit development, the property owner shall execute a deed restriction, in a form approved by the city attorney, which shall be recorded on the property, at the property owner’s cost, and shall include the following requirements: A. The second unit or two-unit development shall only be used and developed in accordance with the requirements in this chapter, including but not limited to the development standards in Section 18.65.040 and the prohibition on short-term rentals in Section 18.65.070; and B. Second units, and both units of a two-unit development, if rented, shall only be rented at an affordable rent for lower-income households, as defined in Health and Safety Code Section 50053, and shall only be rented to lower-income households, as defined in Health and Safety Code Section 50079.5, for a minimum of 55 years. Violation of the deed restriction shall be considered a violation of this code and may be enforced in a manner that this code may be enforced. 18.65.090 Development impact fees. As a condition of receiving a certificate of occupancy for a second unit or two- unit development, the applicant shall pay development impact fees in an amount established by city council resolution. 18.65.100 Possible configurations of units. The following diagrams depict all of the possible permissible configurations of primary dwelling units, two-unit developments, second units, accessory dwelling units, and junior accessory dwelling units on a lot in the RH, R1-20, R1-10, and R1-7.2 zone, including a lot created by an urban lot split. These diagrams are only intended to show what is possible and do not guarantee that a particular configuration will be permitted or approved in any specific case. Vacant Lot Created Through an Urban Lot Split Non-Vacant Lot Created Through an Urban Lot Split E.11.a Packet Pg. 231 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 20 Lot Not Created Through an Urban Lot Split SECTION 17. Severability. If any provision(s) of this Ordinance or the application thereof to any person or circumstances is held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or application, and to this end the provisions of this ordinance are declared to be severable. The City Council hereby declares that they would have adopted this ordinance and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, clauses, phrases, parts or portions thereof be declared invalid or unconstitutional. SECTION 18. Posting. The City Clerk shall certify to the passage and adoption of this Ordinance by the City Council and shall cause this ordinance to be published or posted in accordance with Government Code Section 36933 as required by law. SECTION 19. This Ordinance shall take effect and be in full force and effect from and after thirty (30) calendar days after its final passage and adoption. I HEREBY CERTIFY that the foregoing Ordinance was introduced by the City Council after waiving the first reading, except by title, at a regular meeting thereof held on the ____ day of _____________, 2022, and adopted the Ordinance after the second reading at a regular meeting held on the ____ day of _______________, 2022, by the following roll call vote: AYES: NOES: ABSTAIN: E.11.a Packet Pg. 232 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/766079.4 21 ABSENT: _____________________________ Darcy McNaboe Mayor ATTEST: ____________________________ Debra Thomas City Clerk APPROVED AS TO FORM: ____________________________ Adrian R. Guerra City Attorney E.11.a Packet Pg. 233 At t a c h m e n t : F I N A L R E G U L A R S B 9 O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/768424.3 1 ORDINANCE NO. ___ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING AMENDMENTS TO REGULATIONS OF ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS WHEREAS, Chapter 18.69 of the Grand Terrace Municipal Code establishes regulations of accessory dwelling units and junior accessory dwelling units; and WHEREAS, updates to the City’s regulations of accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) are needed in order to make these regulations compliant with state law and clarify the relationship between ADUs/JADUs and units created under SB 9; and WHEREAS, the Planning Commission considered this ordinance at the Planning Commission Noticed Public Hearing meeting held on March 3, 2022, and voted unanimously 4-0 adopting a resolution recommending City Council approval; and WHEREAS, on March 22, 2022 the City Council of the City of Grand Terrace conducted a duly noticed public hearing at the Grand Terrace City Hall Council Chambers located 22795 Barton Road and conclude the hearing on said date; and WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Recitals. The above recitals are incorporated by reference. SECTION 2. CEQA. The City Council finds and determines that the adoption of an ordinance regarding second units (ADUs) in a single-family or multifamily residential zone to implement the provisions of Government Code Sections 65852.2 and 65852.22 is exempt from CEQA review pursuant to Public Resources Code Section 21080.17. Therefore, this ordinance does not require any environmental review under CEQA. SECTION 3. Section 18.06.017 (Accessory dwelling unit) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): 18.06.017 - Accessory dwelling unit (ADU). “Accessory dwelling unit” or ADU means an attached or detached residential dwelling unit that provides complete independent living facilities for one or more persons. An accessory dwelling unit includes (1) an efficiency unit, as defined in Health and Safety Code Section 17958.1, and (2) a manufactured home, as defined in Health and Safety Code Section 18007. This definition shall be interpreted as consistent with the definition for “accessory dwelling unit” in Government Code Section 65852.2. E.11.b Packet Pg. 234 At t a c h m e n t : F I N A L A D U O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s [ R e v i s i o n 1 ] ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/768424.3 2 SECTION 4. Section 18.06.018 (Accessory dwelling unit, junior) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): 18.06.018 - Accessory dwelling unit, junior (JADU). “Junior accessory dwelling unit” or JADU means a residential dwelling unit that is no more than 500 feet in size and is contained within a single-family residence. This definition shall be interpreted as consistent with the definition for “junior accessory dwelling unit” in Government Code Section 65852.22. SECTION 5. Section 18.06.082 (Accessory dwelling unit) is hereby deleted in its entirety. SECTION 6. Chapter 18.69 of the Grand Terrace Municipal Code (Accessory Dwelling Units) is hereby repealed and replaced in its entirety with the following (new text in bold italics): Chapter 18.69 - ACCESSORY DWELLING UNITS 18.69.010 - Purpose. This chapter is intended to implement the provisions of Sections 65852.2 and 65852.22 of the Government Code and, in case of ambiguity, shall be interpreted to be consistent with such provisions. 18.69.020 - Definitions. For purpose of this chapter, the following terms shall be defined as follows: (a) “Multifamily dwelling” means a structure containing two or more attached primary dwelling units, not including accessory dwelling units or junior accessory dwelling units. Multiple detached single-family dwellings on the same lot are not a multifamily dwelling. (b) “Single-family dwelling” means a structure containing no more than one primary dwelling unit, not including accessory dwelling units or junior accessory dwelling units. 18.69.030 - Review process; certificate of occupancy. (a) Applications for accessory dwelling units and junior accessory dwelling units pursuant to this chapter shall be processed ministerially, without discretionary review or a hearing, through the administrative site and architectural review process, as described in Chapter 18.63, within sixty (60) days from the date the City receives a complete application if there is an existing single-family or multifamily dwelling on the lot. If the application to create an accessory dwelling unit or a junior accessory dwelling unit is submitted with a permit application to create a new single- family dwelling on the lot, the City may delay acting on the application for the accessory dwelling unit or the junior accessory dwelling unit until the City acts on the permit application to create the new single-family dwelling, but the application to create the accessory dwelling unit or E.11.b Packet Pg. 235 At t a c h m e n t : F I N A L A D U O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s [ R e v i s i o n 1 ] ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/768424.3 3 junior accessory dwelling unit shall be considered without discretionary review or hearing. If the applicant requests a delay, the 60-day time period shall be tolled for the period of the delay. (b) A certificate of occupancy for an accessory dwelling unit shall not be issued before the city issues a certificate of occupancy for the primary dwelling. 18.69.040 - Consistency with density requirements, zoning, and general plan. Accessory dwelling units and junior accessory dwelling units do not exceed the allowable density for the parcel on which they are located, and are a residential use consistent with the general plan and zoning designation of the parcel on which they are located. 18.69.050 - General requirements. (a) Location. (1) An accessory dwelling unit: (A) Shall be located within a proposed or existing single-family dwelling, or an existing multifamily dwelling, including attached garages, storage areas or similar uses, or an accessory structure; (B) Shall be detached from, but located on the same lot as, a proposed or existing single-family dwelling, or an existing multifamily dwelling; or (C) Shall be attached to a proposed or existing single-family dwelling or an existing multifamily dwelling. (2) An accessory dwelling unit located within a multifamily dwelling structure may only be located within a portion of the structure not used as livable space, including, but not limited to, a storage room, boiler room, passageway, attic, basement, or garage, provided that each unit shall comply with state building standards for dwellings. (3) A junior accessory dwelling unit shall be located entirely within a proposed or existing single-family dwelling structure. (b) Number of units. (1) Up to one accessory dwelling unit is allowed on any lot with one or more existing or proposed single-family residence. (2) Up to one junior accessory dwelling unit is allowed on any lot with one and only one existing or proposed single-family residence. No junior accessory dwelling units are allowed on a lot with more E.11.b Packet Pg. 236 At t a c h m e n t : F I N A L A D U O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s [ R e v i s i o n 1 ] ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/768424.3 4 than one existing or proposed single-family residence or with a multifamily residence. If a second unit is proposed to be built on a lot with an existing junior accessory dwelling unit, then the junior accessary dwelling unit must be demolished prior to issuance of a building permit for the second unit. (3) One, but not both, of the following options is permitted on a lot with an existing multifamily residence: (A) Up to two detached accessory dwelling units; or (B) Accessory dwelling units within the multifamily dwelling, as follows: The amount of accessory dwelling units allowed within a multifamily dwelling shall be equal to 25 percent of the number of units in the multifamily dwelling; provided, that fractional units shall be rounded down, and at least one accessory dwelling unit shall be allowed in each multifamily dwelling structure. For example, one accessory dwelling unit is allowed in a multifamily dwelling structure with seven or fewer units; two accessory dwelling units are allowed in a multifamily dwelling structure with eight to eleven units; and three accessory dwelling units are allowed in a multifamily dwelling structure with twelve units. (4) One, but not both, of the following options is permitted on a lot with both one or more existing or proposed single-family residences and an existing multifamily residence: (A) One accessory dwelling unit, which is either detached, or attached to a single-family or multifamily dwelling, or within a single-family dwelling; or (B) Accessory dwelling units in accordance with subsection (b)(3)(B). (5) Notwithstanding any other provision in this chapter, the number of accessory dwelling units and junior accessory dwelling units permitted on a parcel that was created through an urban lot split shall be limited as described in Section 17.30.060. (6) For a diagram of possible configurations of primary dwelling units, accessory dwelling units, junior accessory dwelling units, two-unit developments, and second units on a lot in the RH, R1- 20, R1-10, and R1-7.2 zone, including a lot created by an urban lot split, see Section 17.80.100. (c) Required facilities. E.11.b Packet Pg. 237 At t a c h m e n t : F I N A L A D U O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s [ R e v i s i o n 1 ] ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/768424.3 5 (1) Accessory dwelling units shall include complete independent living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking, and sanitation, including a kitchen and bathroom. (2) Junior accessory dwelling units shall include living facilities for one or more persons, including permanent provisions for living, sleeping, eating, and cooking, including an efficiency kitchen, as defined in Government Code Section 65852.22(a), as may be amended. Junior accessory dwelling units may include separate sanitation facilities or may share sanitation facilities with the primary residence. (d) Separate entrances. Junior accessory dwelling units and accessory dwelling units located within or attached to a primary residence shall include an entrance that is separate from the main entrance to the primary residence. However, no passageway to the unit is required. For purposes of this subsection (d), a “passageway” has the definition given in Government Code Section 65852.2(j), as may be amended. (e) Development standards. (1) Accessory dwelling units and junior accessory dwelling units shall comply with the development standards in Table 18.69-1 (Development Standards for Accessory Dwelling Units and Junior Accessory Dwelling Units). Table 18.69-1 Development Standards For Accessory Dwelling Units and Junior Accessory Dwelling Units Feature Standard Maximum Size (Floor Area) Accessory Dwelling Units Attached: Studio or one bedroom: 850 square feet or 50% of the floor area of the primary dwelling structure[1], whichever is less Two or more bedrooms: 1,000 square feet or 50% of the floor area of the E.11.b Packet Pg. 238 At t a c h m e n t : F I N A L A D U O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s [ R e v i s i o n 1 ] ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/768424.3 6 primary dwelling structure[1], whichever is less Detached: Studio or one bedroom: 850 square feet Two or more bedrooms: 1,000 square feet Junior Accessory Dwelling Units 500 square feet Setback – Front[2] Same as required for primary residence Setback – Side/Rear[2] 4 feet[3] Maximum Height 16 feet and 1 story; ADUs and JADUs may not be constructed above existing structures, but existing second stories may be converted into ADUs or JADUs Minimum Unit Separation A detached accessory dwelling unit shall be separated by at least 15 feet from the primary dwelling Minimum Lot Size None [1] Including an attached garage, exterior storage space, or other structure that is attached to the primary dwelling, but not including an attached accessory dwelling unit or junior accessory dwelling unit. [2] Notwithstanding the Table, no setback is required for the conversion of an existing living area, garage, or accessory structure to an accessory dwelling unit or junior accessory dwelling unit; or for a new structure constructed in the same location as an existing structure; where: (i) the existing structure is permitted; and E.11.b Packet Pg. 239 At t a c h m e n t : F I N A L A D U O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s [ R e v i s i o n 1 ] ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/768424.3 7 (ii) the conversion or new construction will have the same dimensions as the existing structure. [3] If an applicant wishes to convert an existing accessory structure to an accessory dwelling unit, and wishes to expand the physical dimensions of the existing accessory structure, the side and rear setback requirement for the expansion may be less than four feet if the proposed setback would be sufficient to protect health and fire safety; provided, that the expansion shall not be more than one hundred and fifty (150) square feet beyond the physical dimensions of the existing accessory structure and the expansion shall be for the sole purpose of facilitating entrance to and exit from the accessory dwelling unit. If the expansion will be greater than 150 square feet or will be for a purpose other than facilitating entrance to and exit from the accessory dwelling unit, then the four- foot side and rear set back will apply. (2) Except as provided in Table 18.69-1, accessory dwelling units and junior accessory dwelling units shall comply with all building and development standards applicable to the primary residence on the same lot, including maximum lot coverage requirements, subject to subsection (e)(3), below. (3) If the applicable maximum lot coverage requirement, open space requirement (if any), or the 50% size ratio or minimum unit separation requirement imposed in Table 18.69-1 would prevent the approval of an attached or detached accessory dwelling unit that is at least eight hundred (800) square feet and 16 feet in height, then an applicant shall, nonetheless, be permitted to construct an attached or detached accessory dwelling unit that is up to eight hundred (800) square feet and 16 feet in height, provided that the unit shall comply will all other development standards, including but not limited to setback requirements. (4) Accessory dwelling units shall not be required to provide fire sprinklers if they are not required for the primary dwelling unit. (5) Notwithstanding any other provision of this code, approval of a permit for the creation of an accessory dwelling unit or junior accessory dwelling unit shall not be conditioned on the correction of nonconforming conditions on the subject property. (6) Accessory dwelling units and junior accessory dwelling units must comply with the building code, fire code, health and safety codes, and noise insulation standards applicable at the time the building permit for the accessory dwelling unit or junior accessory dwelling unit is issued. (7) Utilities. E.11.b Packet Pg. 240 At t a c h m e n t : F I N A L A D U O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s [ R e v i s i o n 1 ] ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/768424.3 8 (A) The City shall not require a separate utility connection between an accessory dwelling unit or junior accessory dwelling unit and the utility, or impose a related connection fee or capacity charge, for units located entirely within a primary dwelling, unless the accessory dwelling unit or junior accessory dwelling unit was constructed with a new single-family home. (B) Except as provided in subdivision (A), accessory dwelling units and junior accessory dwelling units shall have a separate connection to the main water service line in the street and the applicant shall submit plans for such line(s) to the Riverside Highland Water Company for review and approval. The applicant shall comply will all objective requirements of the Riverside Highland Water Company for the construction and operation of the water line(s). (8) Sewer. (A) Prior to issuance of a building permit for an accessory dwelling unit or junior accessory dwelling unit, the City Engineer shall inspect existing sewer lines and/or the onsite wastewater treatment system on the parcel. As part of this inspection, the City Engineer may, if applicable, require documentation of a percolation test completed within the last five years, or, if the percolation test has been recertified, within the last ten years. If the City Engineer determines that the addition of a new unit or units would result in a violation of the requirements of the California Plumbing Code, the requirements of the Santa Ana Regional Water Quality Control Board, and/or other objective City sewer or septic system requirements, then the City shall impose conditions of approval on the development that are necessary to ensure compliance with such requirements. (B) If a parcel relies on an onsite wastewater treatment system, and a proposed unit would be located on the only part of the parcel that could accommodate a new onsite wastewater treatment system in the event the existing system needed to be replaced, then the City shall require that all existing and proposed units on the parcel be disconnected from the onsite wastewater treatment system and connected to the sewer system as a condition of approval of the development. (9) If a manufactured home is used as an accessory dwelling unit, it shall comply with the following requirements: E.11.b Packet Pg. 241 At t a c h m e n t : F I N A L A D U O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s [ R e v i s i o n 1 ] ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/768424.3 9 (A) It shall be no more than ten years old on the day it is installed on the property; (B) It shall be installed on a permanent foundation; (C) It must meet the design standards in Section 18.69.060(b). (10) If the construction of an accessory dwelling unit or junior accessory dwelling unit will result in the removal of one or more trees with a trunk diameter of six (6) inches or greater, then, as a condition of obtaining a certificate of occupancy, the owner shall plant one new 24-inch box tree on site for each tree removed. The proposed project site shall have a minimum of one tree per unit. 18.69.060 - Design standards. (a) The architectural design and detailing, roof material, exterior color, and finish materials of an accessory dwelling unit or junior accessory dwelling unit shall be the same as those of the primary dwelling. (b) If a manufactured home is used as an accessory dwelling unit, it shall comply with the following design requirements: (1) It shall comply with the design requirements in Section 18.69.060(a), except that if materials matching the primary dwelling are not commercially available for a manufactured home, then finish materials shall be the same color as the finish materials on the primary dwelling; (2) The roof shall have a minimum 16-inch overhand and shall have a minimum pitch of not less than two inches vertical rise for each 12 inches of horizontal run; and (3) Mechanical equipment associated with the manufactured home shall be located so as to not be visible from a public street or adjoining property. 18.69.070 - Parking requirements. (a) One new on-site off-street parking space shall be provided for each accessory dwelling unit on a lot, except as otherwise provided in subsection (c). The new parking space(s) shall be in addition to all existing parking spaces on the parcel. (b) No additional parking spaces are required for a junior accessory dwelling unit. (c) Notwithstanding subsection (a), no additional parking is required for accessory dwelling units in the following circumstances: E.11.b Packet Pg. 242 At t a c h m e n t : F I N A L A D U O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s [ R e v i s i o n 1 ] ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/768424.3 10 (1) The accessory dwelling unit is located within one-half mile walking distance of public transit, as defined in Government Code Section 65852.2(j), as may be amended. (2) The accessory dwelling unit is located within an architecturally and historically significant historic district. (3) The accessory dwelling unit is located entirely within the proposed or existing primary residence or an accessory structure. (4) When on-street parking permits are required but not offered to the occupant of the accessory dwelling unit. (5) When there is a car share vehicle located within one block of the accessory dwelling unit. (d) Off-street parking may be provided in setback areas in locations determined by the planning and development services department or through tandem parking, unless specific findings are made that parking in setback areas or tandem parking is not feasible based on specific site or regional topographical or fire and life safety conditions. (e) Off-street parking spaces do not need to be replaced when a garage, carport, or covered parking structure is demolished in conjunction with the construction of an accessory dwelling unit or is converted to an accessory dwelling unit. However, off-street parking spaces shall be replaced when a garage, carport, or covered parking structure is demolished in conjunction with the construction of a junior accessory dwelling unit or is converted to a junior accessory dwelling unit. (f) All parking design standards in Chapter 18.60 shall apply unless they conflict within this Chapter, in which case this Chapter shall govern. 18.69.080 - Sale and rental of units; rental property program compliance. (a) Except as provided in Government Code Section 65852.26, accessory dwelling units and junior accessory dwelling units may not be sold or otherwise conveyed separate from the primary residence. (b) An accessory dwelling unit or junior accessory dwelling unit may be rented separate from the primary residence but may not be rented for a term of less than 31 consecutive days. (c) Unless the owner of the property provides the City with an annual certification that a unit is owner-occupied, accessory dwelling units and junior accessory dwelling units shall be assumed to be rental units and shall be subject to the requirements in Chapter 5.80 (Non-Owner Occupied/Rental Property Program). 18.69.090 - Deed restriction – junior accessory dwelling unit. E.11.b Packet Pg. 243 At t a c h m e n t : F I N A L A D U O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s [ R e v i s i o n 1 ] ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/768424.3 11 The approval of a junior accessory dwelling unit shall be conditioned on the recordation of a deed restriction, which shall run with the land, and will be recorded by the City on the property where the unit is, or will be, located. The covenant shall be approved by the city attorney and the building official. The property owner shall bear the cost of recording the deed restriction. The deed restriction shall include the following: (a) A prohibition on the sale of the unit separate from the sale of the primary residence, including a statement that the deed restriction may be enforced against future purchasers. (b) A restriction on the size and attributes of the unit that conforms to Government Code Section 65852.22, including the owner-occupancy requirement in Section 18.69.100. 18.69.100 - Owner occupancy – junior accessory dwelling unit. The property owner must reside in any single-family residence that includes a junior accessory dwelling unit. The owner may reside in either the junior accessory dwelling unit or the remaining portion of the structure. However, owner-occupancy is not required if the owner is a government agency, land trust, or housing organization. 18.69.110 - Development impact fees. No impact fee shall be imposed for an accessory dwelling unit less than seven hundred fifty square feet. Any impact fees charged for an accessory dwelling unit of seven hundred fifty square feet or more shall be charged proportionately in relation to the square footage of the primary dwelling unit. For purposes of this section, “impact fee” has the meaning given in Government Code Section 65852.2(f)(3)(b). SECTION 7. Severability. If any provision(s) of this Ordinance or the application thereof to any person or circumstances is held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or application, and to this end the provisions of this ordinance are declared to be severable. The City Council hereby declares that they would have adopted this ordinance and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, clauses, phrases, parts or portions thereof be declared invalid or unconstitutional. SECTION 8. Posting. The City Clerk shall certify to the passage and adoption of this Ordinance by the City Council and shall cause this ordinance to be published or posted in accordance with Government Code Section 36933 as required by law. SECTION 9. Submission to Department of Housing and Community Development. Pursuant to Government Code section 65852.2(h), a copy of this ordinance shall be submitted to the Department of Housing and Community Development within 60 days after adoption. E.11.b Packet Pg. 244 At t a c h m e n t : F I N A L A D U O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s [ R e v i s i o n 1 ] ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 01247.0005/768424.3 12 SECTION 10. This Ordinance shall take effect and be in full force and effect from and after thirty (30) calendar days after its final passage and adoption. I HEREBY CERTIFY that the foregoing Ordinance was introduced by the City Council after waiving the first reading, except by title, at a regular meeting thereof held on the ____ day of _____________, 2022, and adopted the Ordinance after the second reading at a regular meeting held on the ____ day of _______________, 2022, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: _____________________________ Darcy McNaboe Mayor ATTEST: ____________________________ Debra Thomas City Clerk APPROVED AS TO FORM: ____________________________ Adrian R. Guerra City Attorney E.11.b Packet Pg. 245 At t a c h m e n t : F I N A L A D U O r d i n a n c e _ G r a n d T e r r a c e _ w i t h P C r e v i s i o n s [ R e v i s i o n 1 ] ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) ORDINANCE NO.336-U AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING REGULATIONS FOR URBAN LOT SPLITS AND TWO-UNIT DEVELOPMENTS IN ACCORDANCE WITH SENATE BILL 9 WHEREAS, on September 16, 2021, the Governor signed into law Senate Bill 9 (SB 9). This bill requires the ministerial approval of two dwelling units per parcel in single-family residential zones, where previously only one primary dwelling unit would have been permitted, and requires ministerial approval of lot splits in single-family residential zones and allows two units to be built on each resulting parcel; and WHEREAS,SB 9 took effect on January 1,2022,and it is therefore necessary for the City to establish objective standards regarding housing developments and lot splits authorized by SB 9 as soon as possible; and WHEREAS,the City Council desires to establish objective standards governing units and lots splits authorized by SB 9 to preserve the City's character and quality of life as characterized by the City's General Plan; and WHEREAS,pursuant to Government Code Section 36937,subdivision(b), any ordinance for the immediate preservation of the public peace, health, or safety, containing a declaration of the facts constituting the urgency, that is passed by a four-fifths (4/5) vote of the City Council, shall take effect immediately upon its adoption; and WHEREAS,the City Council seeks and intends to protect the health, safety, and welfare of the residents of the City of Grand Terrace by establishing regulations for urban lot splits and two-unit developments in single family residential zones, as further described herein. NOW THEREFORE, the City Council of the City of Grand Terrace does hereby ordain as follows: SECTION 1. Recitals. The above recitals are incorporated by reference. SECTION 2. Urgency Findings. A. SB 9 requires the ministerial approval of two dwelling units per parcel in single- family residential zones, where previously only one primary dwelling unit would have been permitted, in addition to accessory dwelling units and junior accessory dwelling units, in some cases. B. Additionally, SB 9 requires ministerial approval of lot splits in single-family residential zones and allows two units to be built on each resulting parcel. C. This bill has the potential to dramatically increase the density and population of single-family zones, potentially placing a strain on public resources and the infrastructure that serves these zoning districts. CC Ord No.336 Page 1 of 16 January 25,2022 E.11.c Packet Pg. 246 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) D. Moreover, SB 9 continues a pattern of state action that deprives cities of control over issues of fundamental local concern and traditional local control, namely, the character and quality of residential neighborhoods and the ability to control and plan for the uses of land in the City. E. SB 9 took effect on January 1, 2022, and it is therefore necessary for the City to establish objective standards regarding the housing developments and lot splits that the City will now be required to permit, and to ensure that such regulations take effect as soon as possible, so as to protect and provide for the welfare of the local community. SECTION 3. CEQA. The City Council finds and determines that these ordinance amendments are not a "project' for purposes of California Environmental Quality Act (CEQA) pursuant to Government Code Sections 65852.216) and 66411.7(n), and therefore do not require any environmental review under CEQA. SECTION 4. Section 17.04.040, subjection H, of the Grand Terrace Municipal Code is hereby amended as follows with the remainder of Section 17.04.040 remaining unchanged deletions in bold str•1kethrough; additions in bold italics): H. The construction, financing or leasing of dwelling units pursuant to California Government Code Section 65852.1 or seeend accessory dwelling units pursuant to California Government Code Section 65852.2; but this Title shall apply to the sale or transfer, but not the leasing of those units; SECTION 5. Table 17.04.050(Review, approval and appeal body)is hereby amended as follows(additions in bold italics): Table 17.04.050 Review, approval and appeal body TYPE OF REVIEW APPROVAL APPEAL ACTION BODY BODY BODY Tentative maps Planning City Council N/A Commission Vesting tentative Planning City Council N/A maps Commission Tentative parcel maps Planning City Council N/A Commission Tentative map City staff and other Director Planning extensions responsible agencies Commission Parcel maps(4 or less City staff and other City Council N/A lots) res onsible agencies Final maps(5 or City staff and other City Council N/A more lots) res onsible agencies Waivers of parcel City staff and other City Engineer Planning maps responsible agencies Commission CC Ord No.336 Page 2 of 16 January 25,2022 E.11.c Packet Pg. 247 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) Urban Lot Splits City staff and other City Engineer Planning responsible agencies Commission Reversion to Planning City Council N/A acreage Commission Lot and parcel City staff and other Director Planning mergers responsible aizencies Commission Lot line adjustments City staff and other Director Planning responsible agencies Commission Certificate of City staff and other City Engineer Planning Compliance I responsible agencies I I Commission SECTION 6. Section 17.08.020 of the Grand Terrace Municipal Code is hereby amended to add a definition of"Urban lot split"as follows, with all other definitions in Section 17.08.020, except those shown below, remaining unchanged (deletions in bold stFikethFough; additions in bold italics): GG. "Urban lot split" shall mean the division of a single parcel into two separate parcels in compliance with the provisions of Chapter 17.30 Urban Lot Splits). GQ HH. "Vesting tentative map" shall mean a tentative map prepared in accordance with the provisions of this Title that shall have printed conspicuously on its face the words "Vesting Tentative Map" at the time it is filed. II. Zoning code" shall mean Title 18 of the Grand Terrace Municipal Code, including all text and maps, as it may be amended from time to time. SECTION 7. Chapter 17.30 (Urban Lot Splits) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): Chapter 17.30- URBAN LOT SPLITS 17.30.010-Purpose. The purpose ofthis chapter is to establish procedures and standardsfor urbair lot splits in accordance with the requirements of Government Code Section 6641 L 7. 17.30.020-Ministerial review; standard for denial, A. Notwithstanding any other provision of this code, an application for an urban lot split shall be considered ministerially, without discretionary review or a hearing, and shall be approved if it meets all of the requirements ofthis chapter. CC Ord No. 336 Page 3 of 16 January 25,2022 E.11.c Packet Pg. 248 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) B. An application for an urban lot split shall be approved or denied by the City Engineer, and the decision may be appealed in accordance with Section 17.16.150. C. Notwithstanding subsection A, the City may deny an application for an urban lot split if the building official, or designee, makes a written finding, based upon a preponderance of the evidence, that the proposed urban lot split would have a specific, adverse impact, as defined in subsection (d)(2) of Government Code Section 65589.5, upon public health and safety or the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. 17.30.030-Parcel requirements. The parcel that is proposed for subdivision through an urban lot split. A. Shall be located in an RH,RI-20,RI-10, or RI-7.2 zoning district, B. Shall have at least one residential dwelling unit located on it on the date that the urban lot split is approved; C. Shall only have residential uses located oil it on the date the urban lot split is approved; D. Shall satisfy all the requirements of subsections (a)(6)(B) through a)(6)(K), inclusive, of Government Code Section 65913.4; E. Shall not be located within a historic district or on property included on the State Historic Resources Inventory, as defined in Public Resources Code Section 5020.1, or within a site that is designated or listed as a City or county landmark or historic property or district pursuant to a City or county ordinance; F. Shall not have been created through a previous urban lot split, and G. Shall not be adjacent to a parcel that was previously subdivided through an urban lot split by the owner of the parcel on which the urban lot split is proposed or any person acting in concert with the owner. 17.30.040-Additional requirements A. An urban lot split shall subdivide an existing parcel to create no more than two new parcels ofapproximately equal lot area,provided that. CC Ord No. 336 Page 4 of 16 January 25,2022 E.11.c Packet Pg. 249 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 1.Neither resulting parcel shall be smaller than 40 percent of the lot area ofthe originalparcelproposed for subdivision; and 2. Neither resulting parcel shall be smaller than 1,200 square feet. B. An urban lot split shall not result in the creation ofa parcel with more than two existing units, as defined in Section 17.30.060. C. An urban lot split shall not require or allow the demolition or alteration ofany ofthefollowing types ofhousing: 1. Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. 2. Housing that is subjectto anyform ofrent orprice control through apublic entity's valid exercise ofits police power. 3. A parcel on which an owner of residential real property has exercised the owner's rights under Chapter 12.75 (commencing with Section 7060)ofDivision 7 ofTitle I ofthe Government Code to withdraw accommodations from rent or lease within 15 years before the date that the development proponent submits an application. 4. Housing that has been occupied by a tenant in the last three years. D. As a condition ofapprovalfor an urban lot split, the applicant and owner ifdifferentfrom the applicant)shall sign an affidavit,in aform approved by the City Attorney, stating that. 1.The proposed urban lot split will not violate the requirements of subsection C of'this section; 2.Neither the owner nor applicant, nor any person acting in concert with the owner or applicant,haspreviously subdivided an adjacent parcel using an urban lot split; and 3.The applicant intends to occupy a residential dwelling unit on one of the parcels created by the urban lot split as their primary residence for a minimum of three years from the date of the approval ofthe urban lot split. This subsection D.3 shall not apply to an applicant that is a "community land trust," as defined in clause (ii) of subparagraph (C) ofparagraph (11) of subdivision a) of Section 402.1 of the Revenue and Taxation Code, or is a CC Ord No. 336 Page 5 of 16 January 25,2022 E.11.c Packet Pg. 250 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) qualified nonprofit corporation"as described in Section 214.15 ofthe Revenue and Taxation Code. E. As a condition ofapproval of an urban lot split, the owner shall dedicate all easements over the resulting parcels required for the provision of public services andfacilities, as determined by the City Engineer. F. Each parcel resultingfron an urban lot split shall have access to or adjoin the public right-of-way, and, ij'necessary,provide the other parcel with access to the right-of-way through an easement. G. The City shall not require as a condition of approval of an urban lot split: L Dedications of rights-of-way or the construction oj' offsite improvements; or 2.The correction of non-conforming zoning conditions existing on the parcel that will be divided H. An urban lot split: 1. Shall conform with all the requirements of the Subdivision Map Act; and 2. Shall conform with all the requirements applicable to lot splits under this code, except for those requirements that conflict with the requirements of this chapter, in which case the provisions of this chapter shall control, 17.30.050-Limitations applicable to new parcels. A. Parcels created by an urban lotsplitshall only be usedfor residential uses, notwithstanding the fact that other uses may be permitted in the zoning district in which the parcels are located B. Residential units constructed on parcels created by an urban lot split shall not be rentedfor a term ofless than thirty-one(31) consecutive days 17.30.060-Limitation on number of units Notwithstanding any other provision of this code, no more than two units are permitted on any parcel created by an urban lot split. For the purposes of this section, "unit"means any dwelling unit, including, but not limited to, aprimary dwelling unit, a unit or units created pursuant to Chapter 18.65 (Second Units and Two-Unit Developments), an accessory dwelling unit, or a junior accessory dwelling unit. CC Ord No.336 Page 6 of 16 January 25,2022 E.11.c Packet Pg. 251 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) SECTION 8. Section 18.06.017 (Accessory dwelling unit) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): 18.06.017-Accessory dwelling unit. Accessory dwelling unit" means an attached or detached residential dwelling unit thatprovides complete independent living facilities for one or more persons It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel that the single-family dwelling is situated An accessory dwelling unit includes (1) an efficiency unit, as defined in Health and Safety Code Section 17958.1,and(2)a manufactured home,as defined in Health and Safety Code Section 18007. This definition shall be interpreted as consistent with the definition for "accessory dwelling unit" in Government Code Section 65852.2. SECTION 9. Section 18.06.018 (Accessory dwelling unit,junior) is hereby added to the Grand Terrace Municipal Code and shall read as follows(additions in bold italics): 18 06.018-Accessory dwelling unit,junior. Junior accessory dwelling unit" means a residential dwelling unit that is no more than 500feet in size and is contained within a single-family residence. This definition shall be interpreted as consistent with the definition for `junior accessory dwelling unit"in Government Code Section 65852.22. SECTION 10. Section 18.06.020 (Accessory structure) is hereby renumbered to Section 18.06.025, and Section 18.06.025 (Accessory living quarters) is hereby renumbered to Section 18.06.020, so as to put these two definitions in alphabetical order. SECTION 11. Section 18.06.082 (Accessory dwelling unit) is hereby deleted in its entirety. SECTION 12. Section 18.06.083 (Single-family detached) is hereby deleted in its entirety. SECTION 13. Section 18.06.246 (Dwelling, single-family detached) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): 18.06.246-Dwelling, single-family detached Single-family detached dwelling"means one residential structure containing no more than one dwelling and complying with a minimum living area requirement of one thousand three hundred fifty square feet. It shall also be known as a full sized single-family unit or single-family dwelling. SECTION 14. Section 18.06.683 (Second unit) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): 18.06.683-Second unit. CC Ord No.336 Page 7 of 16 January 25,2022 E.11.c Packet Pg. 252 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) Second unit"means a second residential dwelling unit, other than an accessory dwelling unit or junior accessory dwelling unit, on a parcel with one and only one existing residential unit that is not an accessory dwelling unit or junior accessory dwelling unit. SECTION 15. Section 18.06.929 (Two-unit development) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): 18.06.929- Two-unit development. Two-unit development" means the simultaneous development of two new residential dwelling units on a parcel with no existing residential dwelling units other than an accessory dwelling unit. SECTION 16. Table 18.10.030 of the Grand Terrace Municipal Code shall be amended, a new footnote (e) shall be added to multiple uses under "Other Uses," footnote (e) shall be amended, and a new footnote (g) shall be added, as follows (deletions in additions in bold italics): TABLE 18.10.030 LAND USE REGULATIONS Permitted Uses bur1- l-R 1-R2 0' 0 10 7.2 S a A.Residential Uses Single-Family(Detached),Full Sized p p p p pa b Second Units(Subject to Chapter 17.30 and 18.65) Two-Unit Developments(Subject to Chapter 17.30 and 18.65) Single-Family Attached (Duplexes,Triplexes,and Fo lexes Multi le Family Units Manufactured Housing As Permitted Per Chapter 18.66 Mobile Home Park Senior Citizen Housing pd B.Residential Accessor Structures Accessory Structure P P P P P P, Accessory Dwelling Unit(Subject to Chapter 17.30 and 18 69) Junior Accessory Dwelling Unit(Subject to Chapter 17.30 and 18.69) Guest House C C r r C r - Private Garage Private Swimming Pool p p p P p p pd Home occupation As Permitted Per Chapter 5.06 Pp p pd Keeping of Cats and Dos Maximum of Two Each a Other Accessory Uses As Approved by the Planning Director a C. Other Uses Churches Minimum Three-Acre Parcel e Ic C 1C Ic 1C Schools Private and Parochial)e C Public Park and Playgrounde CC Ord No.336 Page 8 of 16 January 25,2022 E.11.c Packet Pg. 253 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) Public Facilities AndQuasi-Public)" C Family Day Care(Eight or Less Children Family Day Care Center(Nine or More Children),* C C Residential Care Facility Six or Less Persons Residential Care Facility Seven or More Persons f C - Sin le Room Occupancy Utility or Service Facility' Outdoor Recreation Facilitye D.Temporary uses Temporary Uses As approved by Planning Director a Temporary Trailers As Approved by Planning Director d Footnotes: a. A second single-family detached unit(full-sized single-family detached dwelling)shall be permitted in the R2 zone provided that the lot or parcel in question meets the minimum area requirement for the R2 zone and that said lot or parcel is developed with no more than one single-family detached dwelling. A site and architectural review application for the second-family detached unit in accordance with Chapter 18.63 of the Zoning Code shall be required to be approved prior to the issuance of building permits.In addition,all development standards of the underlying zone must be adhered to; and any division in ownership among the structures on the lot or parcel in question shall conform to the subdivision laws of the state and city. b. A second-family detached unit(full sized single-family detached dwelling)shall be permitted in the R3 zone provided that the lot or parcel in question meets the minimum area requirements for the R3 zone and that said lot or parcel is developed with no more than one single-family detached dwelling.A site and architectural review application for the second-family detached unit in accordance with Chapter 18.63 of the Zoning Code shall be required to be approved prior to the issuance of building permits. In addition,all development standards of the underlying zone must be adhered to; and any division in ownership among the structures on the lot or parcel in question shall conform to the subdivision laws ofthe state and city. C. "P" stands for"Permitted Use"where the use is permitted by right; and"C" stands for"Conditional Use"where the use requires a conditional use permit. d. Senior citizen housing is allowed in the R3-S up to a maximum density of twenty unit/acre.A specific plan will be required for all senior citizen housing projects in this zone. Some accessory and temporary uses as indicated will be allowed in the R3-S zone with the approval ofthe Community Development Director. e. Notwithstanding anything indicating otherwise in this Table,this use is prohibited on a parcel that was created by an urban lot split, pursuant to Section 17.30.050. f. Subject to administrative conditional use permit. g. Notwithstanding anything indicating otherwise in this Table,this use shall be prohibited if the Ending ofa specific, adverse impact is made in accordance with Section 18.65.020(C). CC Ord No.336 Page 9 of 16 January 25,2022 E.11.c Packet Pg. 254 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) SECTION 17. Chapter 18.63.020 of the Grand Terrace Municipal Code is hereby amended as follows (additions in bold italics): C. Administrative Site and Architectural Review Application. The purpose of this application is to allow staff level review of projects of medium scale and impact without the need for a public hearing,related costs and noticing procedures. The following items may be approved by the Planning Director without going to the Site and Architectural Review Board. However,the plans must be routed to all reviewing agencies and notices shall be mailed to adjacent property owners requesting comments within two weeks. The Planning Director's decisions shall be final unless appealed to the Planning Commission within ten calendar days. Appeals shall be filed with the Planning Department and follow similar rules as the appeals to the City Council (Section 18.63.070). 1. All accessory structures, except: a.Structures with 65 percent or more of the square footage of the main residence living area. Living area does not include porches,patios, carports, garages, storage areas, or auxiliary rooms; b.Structures 1,200 square feet or more in size; C.Structures with lot coverage higher than 25 percent; 2. All room additions, except room additions with 65 percent or more ofthe square footage of the main residence living area. Living area does not include porches,patios, carports, garages, storage areas, or auxiliary rooms; 3.Large scale temporary uses of insignificant adverse impact on the environment, i.e., parking lot sales which require review by fire, health and other agencies; 4. In case of damaged structures due to fire, earthquakes or other natural disasters where the structure will be reconstructed with alterations but not sufficient to trigger a public hearing. 5. Developments within the R3-24 and R3-24 Overlay districts. Such developments shall not constitute a "project" for purposes of Division 13 (commencing with Section 21000) of the Public Resources Code. 6. Applications for second units and two-unit developments in accordance with Chapter 18.65. CC Ord No. 336 Page 10 of 16 January 25,2022 E.11.c Packet Pg. 255 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) SECTION 18. Chapter 18.65 (Second Units and Two-Unit Developments) is hereby added to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics): Chapter 18.65-SECOND UNITS AND TWO-UNIT DEVELOPMENTS 18.65.010-Purpose. The purpose of this chapter is to establish procedures and standards for the approval and creation ofsecond units and two-unit developments in accordance with the requirements of Government Code Section 65852.2L 18.65.020-Ministerial review;standardfor denial A. Notwithstanding any other provision of this code, an application for a second unit or a two-unit development shall be considered ministerially, without discretionary review or a hearing, and shall be approved if it meets all of the requirements ofthis chapter. B. An application for a second unit or a two-unit development shall be reviewed by the Planning Director through the administrative site and architectural review process, as described in Chapter 18.63, and the decision may be appealed in accordance with Section 18.63.020(C). C. Notwithstanding subsection A, the City may deny an application for a second unit or two-unit development ifthe building official, or designee, makes a writtenfinding,based upon a preponderance ofthe evidence,that the proposed second unit or two-unit development would have a specific, adverse impact, as defined in subsection (d)(2) of Government Code Section 65589.5, upon public health and safety or the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. 18.65.030—General requirements. Proposed second units and two-unit developments. A. Shall be located in the RM,R1-20,RI-10, or R1-7.2 zoning district; B. Shall be located on a parcel that meets all the requirements ofsubsections a)(6)(B) through (A)(6)(%), inclusive, of Government Code Section 65913.4; C. Shall not require or allow the demolition or alteration of any of the following types ofhousing. CC Ord No. 336 Page 11 of 16 January 25,2022 E.11.c Packet Pg. 256 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 1. Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. 2. Housing that is subject to any form ofrent orprice control through apublic entity's valid exercise ofits police power. 3.Housing that has been occupied by a tenant in the last threeyears; D. Shall not require or allow the demolition ofmore than 25 percent of the existing exterior structure walls on the parcel if the parcel has been occupied by a tenant in the last three years, E. Shall not be located on a parcel on which an owner of residential real property has exercised the owner's rights under Chapter 12.75 commencing with Section 7060) of Division 7 of Title 1 of the Government Code to withdraw accommodationsfrom rent or lease within 15 years before the date that the development proponent submits an application; and F. Shall not be located within a historic district or on property included on the State Historic Resources Inventory, as defined in Public Resources Code Section 5020.1, or within a site that is designated or listed as a City or county landmark or historic property or districtpursuant to a City or county ordinance. 18.65.040-Development standards. A second unit,and both of the units in a two-unit development,shall comply with all of thefollowing development standards: A. Con muration. A second unit, and both units ofa two-unit development, may be attached to, adjacent to, or detached from any other structure on the parcel, subject to subsections C and D of Section 18.65.030. Subject to the requirements ofthis chapter,a second unit may be added to aparcel either by (i) the construction of a new residential dwelling unit, (ii) the conversion ofan existing structure into a residential dwelling unit, or(iii) the bifurcation of an existing residential dwelling unit into two separate residential dwelling units B. Size. A second unit,and both ofthe units in a two-unit development,shall be no larger than 800 square feet infloor area each. C. Height A second unit, and both of the units in a two-unit development, shall be no taller than 16 feet in height from ground level and shall be CC Ord No. 336 Page 12 of 16 January 25,2022 E.11.c Packet Pg. 257 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) one-story. The units shall not be located on the second or any higher story ofa structure. D. Setbacks No setback beyond the existing setback shall be requiredfor an existing structure orfor a unit constructed in the same location and to the same dimensions as an existing structure. In all other circumstances, second units, and both units of a two-unit development, shall be set back at least 4 feetfrom the side and rear lot lines E. Separation Between Detached Units There shall be at least 15 feet of separation between all detached units on a parcel,including second units, primary units, both units of a two-unit development if they are not attached, and detached accessory dwelling units F. Parking. 1.One off-streetparking space is requiredfor a second unit and one off-streetparking spaceper unit is requiredfor each unit of'a two- unit development. 2. Notwithstanding subsection F.1, no parking spaces are required for a second unit or a two-unit development if either. a.Theparcel is located within one-halfmile walking distance of either a high-quality transit corridor, as defined in subsection (b) ofPublic Resources Code Section 21155, or a major transit stop, as defined in Public Resources Code Section 21064.3; or b.There is a car share vehicle located within one block of the parcel G. Wastewater. 1. Prior to issuance of a building permitfor a second unit or either unit ofa two-unit development, a video of the sewer lines that will be connected to the units)shall be conducted to show there are no sewer line constraints, as determined by the City Engineer. Any sewer line constraints shall be resolved to ensure adequate sewer capacity for all units on the parcel, as determined by the City Engineer,prior to issuance of a building permit. 2. Prior to issuance of a building permit for a second unit or either unit of a two-unit development that will be connected to an onsite wastewater treatment system, the applicant shall provide documentation of a percolation test completed within the lastfive CC Ord No. 336 Page 13 of 16 January 25,2022 E.11.c Packet Pg. 258 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) years,or,ifthepercolation test has been recertified, within the last ten years If the City Engineer finds that the onsite wastewater treatment system is inadequate to serve the proposed units, the system shall be repaired, replaced,or otherwise modified to ensure adequate capacity for all units on the parcel, as determined by the City Engineer,prior to issuance ofa buildingpermit, H. Separate Entrances. A second unit, and both of the units in a two-unit development, shall each have a separate entrance. I.Additional Development Standards Except as provided in subsections A through H, second units, and each unit of a two-unit development, shall comply with all development standards that would be applicable to a primary dwelling unit on the same parcel, J. Limitation on Enforcement of Development Standards With the exceptions of the setback requirements in subsection D and the requirement to comply with all building codes, the City shall not enforce any development standard to the extent that it would have the effect of physically precluding the construction of a second unit or two-unit development on a parcel, or would physically preclude either the second unit or both units of a two-unit development from being at least 800 squarefeet in floor area. 18.65.050- Total number ofunits A. This chapter does not authorize or require the approval ofmore than two primary dwelling units on a single parcel, For purposes of this subsection, "primary dwelling units" means dwelling units other than accessory dwelling units orjunior accessory dwelling unit A Notwithstanding any other provision in this chapter, the approval of second units and two-unit developments on a parcel that was created through an urban lot split shall be limited as described in Section 17.30.060. 18.65.060-Design standards. Second units, and each unit of a two-unit development, shall comply with all objective design standards that would be applicable to a primary dwelling unit on the same parcel, 18.65.070-Rental term. Second units and the units in a two-unit development shall not be rented for a term ofless than thirty-one(31) consecutive days CC Ord No.336 Page 14 of 16 January 25,2022 E.11.c Packet Pg. 259 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) 18 65.080-Affordable rent requirement. Second units, and both units of a two-unit development, if rented, shall only be rented at an affordable rentfor lower-income households, as defined in Health and Safety Code Section 50053, and shall only be rented to lower-income households, as defined in Health and Safety Code Section 50079.5, for a minimum ofSS year& Prior to the issuance ofa certificate of occupancyfor any second unit or any unit ofa two-unit development,the owner oftheproperty shall execute and record on the property a deed restriction, in a form approved by the director and the City Attorney, establishing legal restrictions consistent with this Section. SECTION 19. Severability. If any provision(s) of this Ordinance or the application thereof to any person or circumstances is held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or application, and to this end the provisions of this ordinance are declared to be severable. The City Council hereby declares that they would have adopted this ordinance and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more sections, subsections, clauses, phrases, parts or portions thereof be declared invalid or unconstitutional. SECTION 20. Posting. The City Clerk shall certify to the passage and adoption of this Ordinance by the City Council and shall cause this ordinance to be published or posted in accordance with Government Code Section 36933 as required by law. SECTION 21. Effective Date. Pursuant to Government Code Section 36937, this Urgency Ordinance shall take effective immediately upon approval of the same by a four-fifths 4/5) affirmative vote of the City Council. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 25th day of January, 2022. Darcy c oe Ma ATTEST: ebra Thomas City Clerk CC Ord No.336 Page 15 of 16 January 25,2022 E.11.c Packet Pg. 260 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) APPROVED AS TO FORM: Adrian R. Guerra City Attorney CC Ord No. 336 Page 16 of 16 January 25,2022 E.11.c Packet Pg. 261 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE I Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Ordinance, being Ordinance No. 336-U was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, at the regular meeting of said City Council held on the 25t' day of January 2022, and that the same was passed and adopted by the following vote: AYES: Council Members Allen, Wilson, Robles; Mayor McNaboe NOES: None. ABSENT: Mayor Pro Tern Hussey ABSTAIN: None. Executed this 26U'day of January 2022, at Grand Terrace, California. I',—1&/j - - - Debra L. Thomas City Clerk SEAL] E.11.c Packet Pg. 262 At t a c h m e n t : 3 3 6 - U ( S B 9 O r d i n a n c e a n d A D U / J A D U O r d i n a n c e ) AGENDA REPORT MEETING DATE: March 22, 2022 Council Item TITLE: Consider a Request by the Historical & Cultural Activities Committee to Sell Wine as Part of a "Paint and Sip" Class at Its Art Show on May 7, 2022 PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Consider adopting A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AUTHORIZING THE CONSUMPTION, POSSESSION, THE OFFERING, GIVING OR FURNISHING OR CAUSING THE OFFERING, GIVING OR FURNISHING, OF ALCOHOLIC OR INTOXICATING BEVERAGES IN THE GRAND TERRACE CITY HALL LOBBY AS PART OF THE “PAINT AND SIP” CLASS AT THE 38TH ANNUAL ART SHOW HELD BY THE HISTORICAL & CULTURAL ACTIVITIES COMMITTEE PURSUANT TO GRAND TERRACE MUNICIPAL CODE SECTION 9.04.050 2030 VISION STATEMENT: This report supports Our Mission: To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of fiscally responsible government. BACKGROUND: The Historical & Cultural Activities Committee (“Committee”) will be hosting its 38th Annual Art Show on Saturday, May 7, 2022 from 1:00 pm to 4:00 pm at City Hall. The Art Show will recognize and showcase the artistic talents of Grand Terrace students, residents and those who work in the City. The Art Show will offer arts and crafts time for children and would like to offer a Paint and Sip for adults aged 21 and older. The Committee would like to add a new fundraising element to its Art Show called Paint and Sip, which will be hosted in the City Hall lobby. Paint and Sip events combine a professionally-led painting class for a fee, accompanied by wine or other beverages for purchase. The Committee will be hiring a professional bartender to serve, two drink tickets would be available for purchase for those adults aged 21 and older, wrist bands will be provided to identify those who have purchased alcoholic beverages, adults only will be allowed in the in-door designated area of the professionally-led painting class and the class itself lasts approximately one to one and a half hours. In addition, the Committee will be applying for a one-day Alcoholic Beverage Control pour license for its G.12 Packet Pg. 263 special events and facilities use permit. Chapter 9.04 (Alcoholic Beverages on Public Property) of the Municipal Code prohibits possession and/or consumption of alcoholic beverages, but also authorizes the Council to allow alcohol use in conjunction with a special event. The Committee has requested that the Council consider allowing alcohol sales and consumption during its annual Art Show in the area that the Paint and Sip class will be hosted. The City’s Use of Public Facilities Policy also prohibits the use and consumption of alcohol but provides the City Council to make exceptions or waive regulations. DISCUSSION: Pursuant to Chapter 9.04 of the Municipal Code (Attachment 2) it is unlawful for any person to consume or possess alcoholic beverages when on City property; and it is unlawful for any person while on City property to furnish, offer or give alcoholic beverage to another with the intent to consume or possess such alcoholic beverage. However, Section 9.04.050 provides the Council the authority to allow the beer garden for special events. The Code is as follows: 9.04.050 - Authorization by City Council. The consumption or possession, the offering, giving or furnishing or causing the offering, giving or furnishing, of alcoholic or intoxicating beverages may be expressly permitted by authorization from the City Council in any municipally owned, leased or operated public building or facility, for special public events or meetings, or for conferences or conventions when not otherwise expressly prohibited by other local ordinance, provided that such authorization shall be requested in writing and, if granted, shall be subject to conditions and all rules and regulations and ordinances of the City and may be modified or summarily revoked at any time by the City Council, City Manager or Chief of Police without cause or the right to notice or a hearing. The Committee proposes that the Paint and Sip would operate for approximately one to one and a half hours, supervision will be provided by Committee members, and they are limiting two (2) drinks per person. If granted, the Committee would obtain a permit from the California Department of Alcoholic Beverage Control (ABC) and comply with ABC requirements, such as cordoning off the Paint and Sip area. In addition, the applicant would be required to maintain insurance, as required by the City’s Risk Manager, and be required to indemnify the City. ATTACHMENTS: G.12 Packet Pg. 264 • Chapter_9.04__ALCOHOLIC_BEVERAGES_ON_PUBLIC_PROPERTY (PDF) • GT Resolution - Alcohol on City Property (Paint and Sip - Art Show)(DOCX) • Request Letter to Serve Wine (PDF) APPROVALS: Debra Thomas Completed 03/11/2022 11:31 AM City Attorney Completed 03/18/2022 11:29 AM City Manager Completed 03/18/2022 2:44 PM City Council Pending 03/22/2022 6:00 PM G.12 Packet Pg. 265 3/11/22, 11:29 AM Grand Terrace, CA Municipal Code 1/2 Chapter 9.04 - ALCOHOLIC BEVERAGES ON PUBLIC PROPERTY Sections: 9.04.010 - Alcoholic beverage dened. "Alcoholic beverage," as used in this Chapter, means and includes alcohol, spirits, liquor, wine or beer, and every liquid or solid containing alcohol, spirits, wine or beer, and which contains one-half of one percent or more of alcohol by volume, and which is fit for beverage purposes, either alone or when diluted, mixed or combined with other substances. (Ord. 37 § 7(A), 1980) 9.04.020 - Presumption regarding consumption. For the purpose of this Chapter, any person possessing an open container containing any alcoholic beverage and having an odor of alcoholic beverage on the person's breath is presumed to be consuming or attempting to consume an alcoholic beverage at the place where such person is located. This presumption is a presumption affecting the burden of producing evidence, as that term is used in Sections 603 and 604 of the California Evidence Code. (Ord. 37 § 7(B), 1980) 9.04.030 - Unlawful. It is unlawful for any person or persons to consume or possess or attempt to consume or possess any alcoholic beverages while such person or persons are in or upon any City park or other municipally owned, leased or operated public property, building or facility. (Ord. 37 § 1, 1980) 9.04.040 - Furnishing unlawful. It is unlawful for any person or persons, while in or upon any City park or other municipally owned, leased or operated property, building or facility, to offer, furnish or give, or cause to be offered, furnished or given, any alcoholic beverages to any other person or persons with the intention that such other person or persons shall consume or possess the alcoholic beverages while such other person or persons is or are in or upon any City park or other municipally owned, leased or operated property, building or facility. (Ord. 37 § 2, 1980) G.12.a Packet Pg. 266 At t a c h m e n t : C h a p t e r _ 9 . 0 4 _ _ A L C O H O L I C _ B E V E R A G E S _ O N _ P U B L I C _ P R O P E R T Y ( H & C A c t i v i t i e s C o m m i t t e e R e q u e s t - A l c o h o l i n C o m m u n i t y 3/11/22, 11:29 AM Grand Terrace, CA Municipal Code 2/2 9.04.050 - Authorization by City Council. The consumption or possession, the offering, giving or furnishing or causing the offering, giving or furnishing, of alcoholic or intoxicating beverages may be expressly permitted by authorization from the City Council in any municipally owned, leased or operated public building or facility, for special public events or meetings, or for conferences or conventions when not otherwise expressly prohibited by other local ordinance, provided that such authorization shall be requested in writing and, if granted, shall be subject to conditions and all rules and regulations and ordinances of the City and may be modified or summarily revoked at any time by the City Council, City Manager or Chief of Police without cause or the right to notice or a hearing. (Ord. 37 § 3, 1980) 9.04.060 - Violation—Public menace. The violation of any of the provisions of Sections 9.04.030, 9.04.040 and 9.04.050 is found and declared to be and constitute a menace to the safety of the general public, injurious to the health, indecent, offensive to the senses and an obstruction to the use of public property by the entire community and neighborhood, and by considerable number of persons therein. (Ord. 37 § 4, 1980) 9.04.070 - Violation—Misdemeanor. Any person or persons violating any provisions of this Chapter shall be guilty of a misdemeanor. (Ord. 37 § 5, 1980) G.12.a Packet Pg. 267 At t a c h m e n t : C h a p t e r _ 9 . 0 4 _ _ A L C O H O L I C _ B E V E R A G E S _ O N _ P U B L I C _ P R O P E R T Y ( H & C A c t i v i t i e s C o m m i t t e e R e q u e s t - A l c o h o l i n C o m m u n i t y 01247.0001/776764.1 RESOLUTION NO. 2022-_______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AUTHORIZING THE CONSUMPTION, POSSESSION, THE OFFERING, GIVING OR FURNISHING OR CAUSING THE OFFERING, GIVING OR FURNISHING, OF ALCOHOLIC OR INTOXICATING BEVERAGES IN THE GRAND TERRACE CITY HALL LOBBY AS PART OF THE “PAINT AND SIP” CLASS AT THE 38TH ANNUAL ART SHOW HELD BY THE HISTORICAL & CULTURAL ACTIVITIES COMMITTEE PURSUANT TO GRAND TERRACE MUNICIPAL CODE SECTION 9.04.050 WHEREAS, the Historical & Cultural Activities Committee (“Committee”) will be hosting its 38th Annual Art Show on Saturday, May 7, 2022 from 1:00 pm to 4:00 pm (“Art Show”); WHEREAS, the Art Show is being planned to be held at Grand Terrace City Hall; WHEREAS, The Art Show will recognize and showcase the artistic talents of Grand Terrace students, residents and those who work in the City; WHEREAS, as part of the Art Show, the Committee would like to offer a Paint and Sip fundraising program for adults aged 21 and older in the Grand Terrace City Hall lobby; WHEREAS, Paint and Sip classes combine a professionally-led painting class for a fee, accompanied by wine or other beverages for purchase; WHEREAS, for the Paint and Sip class, the Committee proposes to hire a professional bartender to serve with two drink tickets available for purchase for those adults aged 21 and older, wrist bands will be provided to identify those who have purchased alcoholic beverages, adults only will be allowed in the in-door designated area of the professionally-led painting class and the class itself lasts approximately one to one and a half hours; WHEREAS, the Committee will apply for a one-day California Alcoholic Beverage Control pour license for its special events and facilities use permit; WHEREAS, Chapter 9.04 (Alcoholic Beverages on Public Property) of the Grand Terrace Municipal Code and the City’s Use of Public Facilities Policy prohibits consumption or possession, the offering, giving or furnishing or causing the offering, giving or furnishing, of alcoholic or intoxicating beverages, but also authorizes the Council to allow alcohol use, as described above, in conjunction with a special event. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, as follows: Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference. Section 2. Authorization. Pursuant to Grand Terrace Municipal Code Section 9.04.050, the City Council hereby authorizes the consumption or possession, the offering, G.12.b Packet Pg. 268 At t a c h m e n t : G T R e s o l u t i o n - A l c o h o l o n C i t y P r o p e r t y ( P a i n t a n d S i p - A r t S h o w ) [ R e v i s i o n 2 ] ( H & C A c t i v i t i e s C o m m i t t e e R e q u e s t - A l c o h o l i n 01247.0001/776764.1 giving or furnishing or causing the offering, giving or furnishing, of alcoholic or intoxicating beverages in the Grand Terrace City Hall lobby during the Paint and Sip class at the Art Show subject to the following conditions: A. Prior to the date of the Art Show, the Committee shall coordinate with the City Manager, or his designee, to determine which area of the Grand Terrace City Hall lobby will be designated for the holding of the Paint and Sip class (“Designated Area”). The Designated Area shall be subject to the approval by the City Manager, or his designee. B. Prior to the date of the Art Show, the Committee shall obtain the applicable permit from the California Department of Alcoholic Beverage Control (“ABC”) in order to operate the “Paint and Sip” class in the Grand Terrace City Hall lobby and, further, the Committee shall comply with all ABC requirements, such as cordoning off the Paint and Sip class area, and all other applicable laws. C. Prior to the date of the Art Show, the Committee shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire period of time in which the Paint and Sip class is conducted, policies of insurance as may be required by the City’s Risk Manager. Such policies of insurance shall have policy limits as required by the City’s Risk Manager. Further, prior to the date of the Art Show, if policies of insurance are required, the Committee shall provide the City with the following (as applicable): certificates of insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages. Said Certificates of Insurance or binders must be approved by the City’s Risk Manager prior to the date of the Art Show. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. All certificates shall name the City as additional insured (providing the appropriate endorsement) and all policies mentioned above shall comply such other requirements as determined by the City’s Risk Manager. D. The Committee shall indemnify, defend, and hold harmless the City for all activities occurring at the Art Show (“Indemnification Agreement”). The Indemnification Agreement shall be in the form as approved by the City Attorney and shall be executed and submitted to the City prior to the date of the Art Show. E. Operational Requirements: 1. The Paint and Sip class shall be one (1) and a half hour in duration and shall only be held within the Designated Area. Committee members shall supervise the Paint and Sip classes during all hours of operation. 2. The Committee shall utilize a professional bartender to serve alcoholic or intoxicating beverages within the Designated Area. 3. Alcoholic or intoxicating beverages shall only be available during the Paint and Sip Class within the Designated Area. 4. Alcoholic or intoxicating beverages shall only be available for purchase by adults aged 21 and older within the Designated Area and shall not be sold, G.12.b Packet Pg. 269 At t a c h m e n t : G T R e s o l u t i o n - A l c o h o l o n C i t y P r o p e r t y ( P a i n t a n d S i p - A r t S h o w ) [ R e v i s i o n 2 ] ( H & C A c t i v i t i e s C o m m i t t e e R e q u e s t - A l c o h o l i n 01247.0001/776764.1 possessed by a purchaser, or consumed outside of the Designated Area. The Committee shall utilize wrist bands, or such other identifying item, to identify those who have purchased such beverages. 5. Only adults aged 21 and older may participate in the Paint and Sip class and be permitted in the Designated Area. Individuals participating in the Paint and Sip class shall be limited to only two (2) drinks per person. F. This authorization shall only be valid on May 7, 2022, between the hours of 1:00 pm and 4:00 pm and, further, shall only be valid for the duration of the Paint and Sip class (see Section 2(E) of this Resolution). Thereafter, this authorization shall automatically terminate. Section 3. City Manager Authorization. The City Manager, or his designee, is hereby authorized to carry out all acts necessary to carry out this Resolution, including the signing of any agreements that may be required pursuant to Section 2(D) of this Resolution. Section 4. Effective Date. This Resolution shall immediately take effect upon passage. PASSED, APPROVED and ORDERED by the City Council of the City of Grand Terrace, California at a regular meeting held on the 22nd day of March, 2022. Darcy McNaboe Mayor ATTEST: ________________________________ Debra Thomas City Clerk APPROVED AS TO FORM: Adrian R. Guerra City Attorney G.12.b Packet Pg. 270 At t a c h m e n t : G T R e s o l u t i o n - A l c o h o l o n C i t y P r o p e r t y ( P a i n t a n d S i p - A r t S h o w ) [ R e v i s i o n 2 ] ( H & C A c t i v i t i e s C o m m i t t e e R e q u e s t - A l c o h o l i n March 16, 2022 TO: City Council Debra Thomas, City Clerk City of Grand Terrace RE: Historical and Cultural Activities Committee Art Show, Request authorization for one-day license for Alcoholic Beverage The Historical and Cultural Activities Committee (HCAC) will be hosting the 38th Annual Grand Terrace Art Show on Saturday, May 7, 2022 from 1:00 to 3:00 pm in the lobby and community room areas of City Hall. The 38th Annual Art Show will recognize and showcase the artistic talents of Grand Terrace middle school students, high school students, residents, and those who work in the city. For the first time, we will offer a “Paint and Sip” for up to 30 participants; those that purchase wine (if approved) will be identified with a wrist band and must be over the age of 21. This event will last approximately one hour. We will offer Wine and other non-alcoholic beverages along with grab and go snacks. This will be a fund-raiser for the Historical and Cultural Activities Committee. We will offer many other activities as well. The wine will only be offered at the Paint and Sip in a controlled environment. Members of the local non-profit Grand Terrace Lions Club will be the servers of the wine. Per municipal code 9.04.050 Authorization by City Council, the consumption or possession, the offering, giving, furnishing or causing the offering, giving or furnishing of alcoholic or intoxicating beverages may be expressly permitted by authorization from the City Council in any municipally owned, leased or operated public building or facility for special public events when not otherwise expressly prohibited by other local ordinance, namely, Ordinance 37, Section 2, 1980. Therefore, the HCAC is requesting authorization from City Council for a one-day license for wine at our Paint and Sip Art Show. Respectfully Submitted, Becky Giroux, Chair G.12.c Packet Pg. 271 At t a c h m e n t : R e q u e s t L e t t e r t o S e r v e W i n e ( H & C A c t i v i t i e s C o m m i t t e e R e q u e s t - A l c o h o l i n C o m m u n i t y R o o m ) AGENDA REPORT MEETING DATE: March 22, 2022 Council Item TITLE: City Council Compensation, Health Benefits, and Auto Allowance PRESENTED BY: Noel Carpenter, Senior Management Analyst RECOMMENDATION: Review the City Council Compensation, Health Benefits, Auto Allowance, and Provide Direction, If Any 2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Fiscal Viability” by reviewing the applicable Municipal and Government Codes. BACKGROUND: City Council requested information related to City Council compensation, health benefits, and auto allowance, and the comparison of these items to other local municipal agencies. Municipal Code 2.04.020, enacted in 1978, reads as follows: Each member of the city council shall receive a stipend of $300.00 per month as provided for in Section 36516 of the Government Code of the State for cities up to and including 35,000 in population. Government Code 36516 allows for an increase in city council compensation as noted: The salary of council members may be increased beyond the amount provided in this subdivision by an ordinance or by an amendment to an ordinance, but the amount of the increase shall not exceed an amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted. No ordinance shall be enacted or amended to provide automatic future increases in salary. A change in compensation does not apply to a council member during the council member’s term of office. This prohibition shall not prevent the adjustment of the compensation of all members of a council serving staggered terms whenever one or more members of the city council becomes eligible for a salary increase by virtue of the council member beginning a new term of office. The Grand Terrace City Council compensation has been $300 per month for 44 years. G.13 Packet Pg. 272 The City Council receives a $200 per month auto allowance, and a health benefit equal to the CalPERS Region 3 Kaiser single premium. The adoption of an ordinance to codify the City Council auto allowance can take place as part of the budget process, or at any other time that the City Council deems appropriate. The City of Grand Terrace ranks seventh in compensation and auto allowance in comparison to the nine surveyed cities. ATTACHMENTS: • City Council Compensation Health Benefits and Auto Allowance(PDF) APPROVALS: Noel Carpenter Completed 03/18/2022 12:53 PM City Attorney Completed 03/18/2022 1:49 PM Finance Completed 03/18/2022 2:33 PM City Manager Completed 03/18/2022 2:44 PM City Council Pending 03/22/2022 6:00 PM G.13 Packet Pg. 273 CITY COUNCIL COMPENSATION, HEALTH BENEFITS, AND AUTO ALLOWANCE MARCH 22, 2022 G.13.a Packet Pg. 274 At t a c h m e n t : C i t y C o u n c i l C o m p e n s a t i o n H e a l t h B e n e f i t s a n d A u t o A l l o w a n c e ( C i t y C o u n c i l MUNICIPAL CODE SECTION 2.04.020 AND CITY COUNCIL HEALTH BENEFITS & AUTO ALLOWANCE •Municipal Code 2.04.020 was enacted in 1978. •Each Member of the city council shall receive a stipend of $300.00 per month as provided for in Section 36516 of the Government Code of the State for cities up to an including 35,000 in population. •Government Code 36516 allows for increases in city council compensation. Increases shall not exceed an amount equal to 5 percent for each calendar year from the operative date of the last adjustment. •The City Council compensation has been $300 per month for 44 years. •The City Council receives $200 per month auto allowance,and a health benefit equal to the CalPERS Region 3 Kaiser single premium.The adoption of an ordinance to approve the City Council auto allowance can take place as part of the budget process,or at any other time that the City Council deems appropriate. G.13.a Packet Pg. 275 At t a c h m e n t : C i t y C o u n c i l C o m p e n s a t i o n H e a l t h B e n e f i t s a n d A u t o A l l o w a n c e ( C i t y C o u n c i l COMPENSATION SURVEY Grand Terrace Beaumont Calimesa Colton Diamond Bar Highland Loma Linda Perris Yucaipa Compensation $ 300.00 $ 420.00 $ 300.00 $ 400.00 $ 746.00 $ 795.99 $ 1,066.73 $ 1,401.22 $ 500.00 Auto Allowance $ 200.00 $ 220.00 500.00 $ 150.00 Monthly Total $ 500.00 $ 420.00 $ 300.00 $ 620.00 $ 746.00 $ 795.99 $ 1,066.73 $ 1,901.22 $ 650.00 Ranking 7 8 9 6 4 3 2 1 5 CalPERS NA NA NA PERS NA NA PERS PERS NA Monthly Average: $777.77 Health Benefits Equal to the CalPERS Region 3, Kaiser Single Premium G.13.a Packet Pg. 276 At t a c h m e n t : C i t y C o u n c i l C o m p e n s a t i o n H e a l t h B e n e f i t s a n d A u t o A l l o w a n c e ( C i t y C o u n c i l AGENDA REPORT MEETING DATE: March 22, 2022 Council Item TITLE: Adopt Revised Special Events Ordinance PRESENTED BY: Konrad Bolowich, City Manager RECOMMENDATION: Direct Staff to provide ordinance language revising Grand Terrace Municipal Code (GTMC) Chapter 8.50 2030 VISION STATEMENT: This staff report supports Goal #4, “Develop and Implement Successful Partnerships” by working collaboratively with community groups. BACKGROUND: The Grand Terrace Municipal Code (“GTMC”) currently addresses the issue of special events in Chapter 8.50 which was adopted in 1997. The structure of the ordinance addresses Aerial Displays, Street Events and Special Events. The Special Events section treats all types of events in a similar nature. Larger community wide events such as a circus or a commercial carnival with rides are treated the same as smaller events with only localized impacts. All events have long lead times for application. All events require extensive documentation and background checks. The fees for all events are $310.00 per event. DISCUSSION: The intent of the revision is to maintain a distinction between the type of events. The revisions also provide an avenue for smaller events to be permitted in a more reasonable and expeditious manner. The recommendation in totality is to make the process more streamlined and accessible. • Aerial events would still be prohibited on the basis of safety concerns. • Street events would still be allowed following the existing provisions with an addition of Sheriff’s Department review of the event. There is no provision in the street event relating to food or food preparation requirements. This is an option open for discussion. It is recommended that the fees remain at $620.00 as there is a significant expenditure of staff time related to review. Direct costs for staff, law enforcement, fire, and other services should be passed directly through to the event promoter. G.14 Packet Pg. 277 The existing special events category is recommended to be separated into two categories. • Community events are events which would encompass larger scale events affecting the community as a whole. These would include carnivals, rodeos, circus, or other events that attract a large number of people. These events would still require a prolonged review process, background checks for key individuals, special inspections, allow food preparation and sale, and require reviews relating to sanitation and security. It is recommended that the fees be reassessed to account for the heightened levels of staff time related to review. Direct costs for staff, law enforcement, fire, and other services should be passed directly through to the event promoter. • Special events should be created as a new category encompassing smaller events. These are defined as events which exceed the intended intensity of use for the site, is not a part of the underlying land use permit, or which may otherwise become a hazard. The application period is shortened as the smaller event requires less review. The background check requirement is removed as these types of events do not necessitate this level of scrutiny. Sale and preparation of food is prohibited, but there is a ministerial waiver process to accommodate charitable or community benefiting purposes. It is recommended that fees for these permits either be drastically reduced or eliminated. There is some staff time associated with the review, but the review is minimal. Direct costs, if any, for staff, law enforcement, fire, and other services should be passed directly through to the event promoter. FISCAL IMPACTS: There will be minimal impacts as there are few permits issued per year. ATTACHMENTS: • Chapter 8.50 Special Events - Rev1 (PDF) APPROVALS: Konrad Bolowich Completed 03/18/2022 2:42 PM City Manager Completed 03/18/2022 2:42 PM City Council Pending 03/22/2022 6:00 PM G.14 Packet Pg. 278 Title 8 - HEALTH AND SAFETY Chapter 8.50 SPECIAL EVENTS Grand Terrace, California, Municipal Code Created: 2021-05-10 12:35:52 [EST] (Supp. No. 12) Page 1 of 8 Chapter 8.50 SPECIAL EVENTS Sections: 8.50.010 Aerial activity prohibited. Notwithstanding any other provision of this Chapter, no person shall conduct, promote, organize, stage, participate or exhibit any aerial activity in or over the city limits. "Aerial activities" include, but are not limited to, aircraft, balloons, parachutes, skydiving, hanggliders, or other device or contrivance so constructed that will carry a person on wind or air, by human power, and/or motor. Specifically exempted from this prohibition are aerial activities completely preempted by the federal government. 8.50.100 Street permit. All street events, including parades, processions, assemblages and other events, including, but not limited to marathons, bike-a-thons, triathalons and other such uses of the public streets, highways, thoroughfares, rights-of- way and other public property which are also utilized by motor vehicles, constitute traffic hazards and a threat to the public safety and are prohibited unless a properly issued street permit has first been obtained. 8.50.110 Street permit application. All applications for a street permit shall be on a form provided by the city and shall provide the information necessary for staff to make their recommendations to the city. Said form shall provide for at least the following information: A. The applicant's identity and the identity of a responsible natural person that will serve as the city's primary interface for communications. If the application is made by a partnership, the names and addresses of the partners shall appear. Where the applicant is a corporation, the application shall be signed by the president and secretary of such corporation and shall contain the addresses of such corporate officers, and a certified copy of the articles of incorporation shall be submitted with the application. The name, date of birth, driver's license number, resident and mailing address of the responsible natural person shall be included. When the applicant intends to utilize a professional event-organizer, the city shall have the discretion to require all or some of the information required by this Section for either or both; B. The route of the event shall be provided on a diagram and shall show the starting point and terminus; C. Staging and parking areas shall be identified; D. A description of the type of event will be provided; E. The expected number of participants, assistants, workers and spectators will be provided; F. All security and directional devices proposed to be employed shall be identified. Approval of the level and type of security and personnel shall be at the sole discretion of the sheriff's department; G. Water and sanitation facilities to be provided shall be identified. G.14.a Packet Pg. 279 At t a c h m e n t : C h a p t e r 8 . 5 0 S p e c i a l E v e n t s - R e v 1 ( S p e c i a l E v e n t s O r d i n a n c e ) Created: 2021-05-10 12:35:52 [EST] (Supp. No. 12) Page 2 of 8 8.50.120 Street permit conditions. Street permits will be issued conditionally whenever the public health and safety so require. Conditions that may be imposed in such permit include, but are not limited to, the following: A. That the event only proceed along a designated route and only within certain designated parameters; B. That the permittee provide certain security or traffic directional measures for the event; C. That the permittee provide for the sanitation, trash disposal and or water needs of all participants, assistants, workers and spectators; D. That an appropriate cash deposit or bond be posted with the city to compensate it for any special services that may be required, including but not limited to, police, fire, traffic control and cleanup; provided that with respect to constitutionally protected noncommercial parades and demonstrations, no police fees shall be charged other than for traffic control. All charges shall be based on the hourly rate of all employees expected to be required to perform services during the event and shall contain an administrative charge to cover the support services incurred as a result of the event. The permittee shall post said deposit or bond at least fourteen days before the event. The permittee shall be given an accounting of all charges within a reasonable time after the event, and a refund if due. 8.50.200 Community events permit. All community events occurring on property within the city, other than that property specified in Section 8.50.010 of this Chapter, shall be prohibited unless a properly issued special events permit has first been obtained. As hereinafter mentioned in this Chapter, "community events" means any carnival, bazaar, circus, rodeo, or other traveling show, fair, festival, food fair, cook-off, dance, concert or performance, or any other planned occurrence that may attract a large number of people or which may otherwise become a hazard to the public peace, health, safety or general welfare. 8.50.210 Community event permit application. All applications for a community event permit shall be on a form provided by the city and shall provide the information necessary for staff to make their recommendations to the city. Said form shall provide at least the following information: A. The applicant's identity, and the identity of a responsible natural person that will serve as the city's primary interface for communications. If the application is made by a partnership, the names and addresses of the partners shall appear. Where the applicant is a corporation, the application shall be signed by the president and secretary of such corporation and shall contain the addresses of such corporate officers, and a certified copy of the articles of incorporation shall be submitted with the application. The name, date of birth, driver's license number, residence and mailing address of the responsible natural person shall also be included. When the applicant intends to utilize a professional event-organizer, the city shall have the discretion to require all or some of the information required by this Section for either or both; G.14.a Packet Pg. 280 At t a c h m e n t : C h a p t e r 8 . 5 0 S p e c i a l E v e n t s - R e v 1 ( S p e c i a l E v e n t s O r d i n a n c e ) Created: 2021-05-10 12:35:52 [EST] (Supp. No. 12) Page 3 of 8 B. The address or legal description of the place where the proposed special event is to be conducted, operated or carried on. Additionally, the applicant shall submit proof of ownership of the place where the special event is to be conducted or a written statement of the owner of the premises indicating his consent that the site be used for the proposed special event; C. The date or dates and the hours during which the special event is to be conducted; D. A list of all employees of the applicant that will be working within the city limits prior to and during the event. The list shall include a current residence address, date of birth, driver's license number, and a current photo of each employee. No employees may be added unless the sheriff's department has had an opportunity to investigate the proposed employee; E. A statement as to whether or not the applicant has been convicted of any felony, misdemeanor, municipal ordinance or other crime, the nature of the offense, and the penalty or punishment assessed therefor; F. If the community event will involve rides or other concessions that are operated by independent contractors, the information required by this Section will be required for each independent contractor/concessionaire; G. A detailed written explanation of the applicant's plan to provide security, fire protection, water supplies and facilities, food supplies and facilities, sanitation facilities, vehicle access, parking spaces and on-site traffic control, and provisions for cleanup of the premises. A dimensioned site plan shall be submitted setting forth the location of the above items and the details of Section 8.50.220. Approval of the level and type of security and personnel shall be at the sole discretion of the sheriff's department. 8.50.220 Community event plan requirement. The dimensioned plan shall be in compliance with, and set forth the details of the following: A. Location of rides and their type, games, concessions, fire extinguishers, waste disposal and sanitation facilities, tents and awnings, generators and fuel storage, food service booths and methods of cooking, and fire vehicle access ways; B. A minimum of one eight-foot aisle way shall be provided between rides, games, concessions, waste and sanitation facilities; C. One twenty-four-foot fire lane shall be provided within one hundred fifty feet of the most remote portion of the site. 8.50.230 Community event conditions. All community events shall be conducted in accordance with the following conditions: A. Exits, aisles, ramps, corridors and passageways shall not be blocked nor have their required width obstructed in any manner by ticket offices, turnstiles, concessions, chairs, equipment or persons. B. All combustible waste material and rubbish shall be stored in approved containers. C. Each ride, game and concession shall provide a minimum of one waste container, one recycling container, and one food waste container, and one dumpster for each of these types of materials shall be located on site. G.14.a Packet Pg. 281 At t a c h m e n t : C h a p t e r 8 . 5 0 S p e c i a l E v e n t s - R e v 1 ( S p e c i a l E v e n t s O r d i n a n c e ) Created: 2021-05-10 12:35:52 [EST] (Supp. No. 12) Page 4 of 8 D. The applicant shall clear the carnival area and adjacent streets of trash and debris each evening after closing of the activity. E. All trash, debris, garage and special dumpsters shall be removed within twenty-four hours of closing of the event. F. One 2A-1OBC fire extinguisher shall be provided at every ride and every food service booth where cooking is conducted. Travel distance shall not exceed seventy-five feet to any extinguisher located within the special event. G. All cooking shall be by means of natural gas, liquid petroleum gas, or electricity. No liquid fuel will be permitted. Changeover of fuel cylinders is not permitted when any open flame device is still operating within twenty feet of refueling area. Additional fuel cylinders shall be stored in an area designated by the Fire Marshall. H. Copies of State Fire Marshall approved certificates of flame retardance shall be provided for all tents, awnings, hangings and covers with overhangs. I. Copies of the annual state certification verifying that each ride meets all requirements of the State Industrial Safety Division shall be provided. All rides shall be marked with the current CAL-OSHA color- coded seal. All rides shall be assembled and stabilized in a manner approved by CAL-OSHA. J. An electrical permit shall be secured for any temporary electrical usage at the site. All electrical shall comply with the provisions of the National Electrical Code. Fuel storage for generators shall be located a minimum of seventy-five feet from the public areas. Generator fuel shall be stored in approved safety cans; maximum capacity five gallons. 8.50.240 Inspection of games, rides and food concessions. At least one day prior to the opening of the community event, representatives of the city shall inspect the games, rides and concessions, and said inspections may be made at any time thereafter. It shall be the applicant's responsibility to coordinate inspections with all appropriate departments so that timely inspections are performed. A. Inspection of rides and installations regulated by the National Electrical Code shall be the responsibility of the building department. B. Inspection of fire-protection devices, public assembly areas, emergency vehicular access, cooking and heating devices, flame retardancy and fuel storage shall be the responsibility of the Fire Marshall. C. Inspection of the games shall be the responsibility of the police department. D. Food service and sanitary facilities shall be the responsibility of the county health department. The applicant shall secure appropriate permits from the county therefor. 8.50.300 Special event permit. All special events occurring on property within the city, other than that property specified in Section 8.50.010 of this Chapter, shall be prohibited unless a properly issued special events permit has first been obtained. As hereinafter mentioned in this Chapter, "special events" means any assembly, congregation, attraction, display, entertainment, or demonstration which is not a permitted land use for the site, where the activity is expected to exceed the intended intensity of use for the site, or which may otherwise become a hazard to the public peace, health, safety or general welfare. G.14.a Packet Pg. 282 At t a c h m e n t : C h a p t e r 8 . 5 0 S p e c i a l E v e n t s - R e v 1 ( S p e c i a l E v e n t s O r d i n a n c e ) Created: 2021-05-10 12:35:52 [EST] (Supp. No. 12) Page 5 of 8 8.50.310 Special event permit application. All applications for a special event permit shall be on a form provided by the city and shall provide the information necessary for staff to make their recommendations to the city. Said form shall provide for at least the following information: A. The applicant's identity and the identity of a responsible natural person that will serve as the city's primary interface for communications. If the application is made by a partnership, the names and addresses of the partners shall appear. Where the applicant is a corporation, the application shall be signed by the president and secretary of such corporation and shall contain the addresses of such corporate officers, and a certified copy of the articles of incorporation shall be submitted with the application. The name, date of birth, driver's license number, resident and mailing address of the responsible natural person shall be included. When the applicant intends to utilize a professional event-organizer, the city shall have the discretion to require all or some of the information required by this Section for either or both; B. The address or legal description of the place where the proposed special event is to be conducted, operated or carried on. Additionally, the applicant shall submit proof of ownership of the place where the special event is to be conducted or a written statement of the owner of the premises indicating his consent that the site be used for the proposed special event; C. A description of the type of event will be provided; D. The date or dates and the hours during which the special event is to be conducted; E. The expected number of participants will be provided; D. Security and directional devices proposed to be employed shall be identified. C. G. A detailed written explanation of the applicant's plan to provide security, fire protection, waste disposal, sanitation facilities, vehicle access, parking spaces and on-site traffic control, and provisions for cleanup of the premises. A site plan shall be submitted setting forth the location of the applicable items above The level and type of security and personnel shall be at the sole discretion of the sheriff's department. 8.50.330 Special event conditions. Special event permits will be issued conditionally whenever the public health and safety so require. Conditions that may be imposed in such permit include, but are not limited to, the following: A. Ingress, egress and emergency exits, shall not be blocked nor have their required width obstructed in any manner. B. All combustible waste material and rubbish shall be stored in approved containers. C. That the permittee provides for sanitation, and trash disposal needs. All trash, debris, garbage, and special dumpsters shall be emptied daily and removed at the closing of the event. D. Food trucks, pop up restaurants, or sale of prepared food products only allowed pursuant to Section 8.50.450. (Waivers) When waivers are granted, applicable conditions for community events shall apply G.14.a Packet Pg. 283 At t a c h m e n t : C h a p t e r 8 . 5 0 S p e c i a l E v e n t s - R e v 1 ( S p e c i a l E v e n t s O r d i n a n c e ) Created: 2021-05-10 12:35:52 [EST] (Supp. No. 12) Page 6 of 8 F. Copies of State Fire Marshall approved certificates of flame retardance shall be provided for all tents, awnings, hangings and covers with overhangs. G. An electrical permit shall be secured for any temporary electrical usage at the site. All electrical shall comply with the provisions of the National Electrical Code. Fuel storage for generators shall be located a minimum of seventy-five feet from the public area. Generator fuel shall be stored in approved safety cans; maximum capacity five gallons. (Ord. 173 § 2(part), 1997 8.50.400 Permit and appeal processing. All applications for street or community events permits must be on file with the city sixty days before the scheduled event unless a waiver is granted by the City Council. All applications for special events permits must be on file with the city fourteen days before the scheduled event unless a waiver is granted by the Community Development Director. Notwithstanding the foregoing, the city may waive the time limits contained herein for noncommercial activity involving freedom of speech, whenever necessary to protect First Amendment rights. The city shall either approve or deny applications for street or community events permits within thirty days of the date the completed application is filed. . The city shall either approve or deny applications for a special event permit within fourteen days of the date the completed application is filed The applicant shall thereafter have five days to file an appeal with the City Council in the event of denial. All appeals shall be in writing and list all grounds upon which the appeal is based. Any member of the City Council may also appeal any decision of the city. The City Council may, by resolution, set appropriate fees for the filing of applications or appeals. 8.50.410 Investigation of application. Upon receipt of a complete street permit or community event permit application and the application fee, the Community Development department shall refer same to concerned departments of the city, including, but not limited to the city attorney, sheriff's department, county fire department, planning department, building and safety department, public works department and the county health officer, who shall investigate the application and report in writing to the city within fifteen days, with appropriate recommendations relating to their official functions as to the granting of a permit and the establishment of special conditions therefor. Upon receipt of a complete special event permit application and the application fee, the Community Development department shall refer same to departments of the city, and outside agencies as deemed applicable by the Community Development within five days, with appropriate recommendations relating to their official functions as to the granting of a permit and the establishment of special conditions therefor. 8.50.420 Investigation of community event applicant. An applicant for a community event permit shall be prima facie disqualified for a permit under this Chapter if he has been convicted of a felony. The applicant may also be prima facie disqualified if a professional event- organizer or any proposed employee has been convicted of a felony. As used in this Chapter, the term "conviction" includes a plea of guilty. The sheriff's department is specifically authorized to obtain state summary criminal history record information as provided for in Section II 105 of the Penal Code of the state. The sheriff's department shall disqualify the applicant, without a hearing by the city and without further proceedings, if it is determined that the applicant has been convicted or had entered a plea of guilty to a felony. An applicant who is thus prima facie G.14.a Packet Pg. 284 At t a c h m e n t : C h a p t e r 8 . 5 0 S p e c i a l E v e n t s - R e v 1 ( S p e c i a l E v e n t s O r d i n a n c e ) Created: 2021-05-10 12:35:52 [EST] (Supp. No. 12) Page 7 of 8 disqualified for a permit may make an appeal in writing to the city. The city shall consider any mitigating factors such as, but not limited to, evidence of rehabilitation, length of time elapsed since such conviction, the age of the person at the time of the conviction, contributing social or environmental conditions surrounding the conduct, and whether the conviction is unrelated to the permit or license. 8.50.430 Insurance, indemnification and bonds. A. The applicant shall submit proof of personal injury and property damage insurance of the combined limits of one million dollars. Such insurance shall provide coverage and be placed with a company with a rating approved by the city Risk Manager. The city and its officers, agents and employees shall be named as additional insureds on said policy and the city shall be provided with a certificate of insurance evidencing this fact. Both the applicant and any independent contractors shall also provide copies of their worker's compensation certificates for all employees. B. The applicant shall also agree to indemnify the city, its officers and employees from any claim or liability arising out of the street or special event. C. The applicant shall also post such cash deposit or bonds to protect the city from costs incurred by it for employee and other costs related to safety, security, traffic control, sanitation and other matters. The city shall determine the amount of the bond after receiving the department's estimates with respect to estimated city costs. Any part of the bond not necessary to reimburse the city for its costs shall be refunded to the applicant after the event is over and an accounting available. 8.50.440 Business license tax. All applicants and others required to pay a business tax for the privilege of engaging in business within this city shall also pay said tax in addition to any fees provided for herein. 8.50.450 Waivers. A. Notwithstanding any provision of this Chapter to the contrary, any requirement of this Chapter that may conflict with overriding noncommercial First Amendment protected activity shall be waived, when legally required. B. The provisions of this Chapter relating to street permits and community event permits may also be waived by City Council action for nonprofit entities that are engaged in charitable or public benefit purposes whenever those purposes benefit the city or its citizens. The provisions of this Chapter relating to special event permits may also be waived by the Community Development Director for nonprofit entities that are engaged in charitable or public benefit purposes whenever those purposes benefit the city or its citizens. The insurance and indemnification provisions of this Chapter shall not be waived pursuant to this Chapter. G.14.a Packet Pg. 285 At t a c h m e n t : C h a p t e r 8 . 5 0 S p e c i a l E v e n t s - R e v 1 ( S p e c i a l E v e n t s O r d i n a n c e ) Created: 2021-05-10 12:35:52 [EST] (Supp. No. 12) Page 8 of 8 8.50.460 Approval or denial. A. The city, after consulting with the chief of police, fire chief, director of public works, director of planning/building, city attorney and any other staff person deemed appropriate, shall deny the application if the city finds: 1. That the application is incomplete; 2. That the applicant has made a false, fraudulent or misleading statement of a material fact in the application; 3. That the applicant for a community event permit has been convicted of a felony; 4. That the applicant has failed to meet the conditions imposed by this Chapter; 5. That the safety, health or public welfare of the citizens would be endangered by the granting of the permit. B. Additionally, the community event permit may be denied, or the proposed employee disqualified from working at the special event, if the applicant, professional event-organizer, or proposed employee has been convicted of any crime involving moral turpitude, substance/drug abuse, sexual conduct, or physical assault. In all other instances the permit shall be granted subject to such related conditions as may be imposed to further the purposes of this Chapter. 8.50.500 Authority for violations. Notwithstanding any approval given pursuant to this Chapter, any county sheriff, fire official or building official is granted the authority to stop or prevent any immediate threat to the public health or safety, including the right to issue a cease and desist order for all or any part of the special event or any special event. 8.50.510 Penalty. Any person violating or failing to comply with any of the provisions of this Chapter shall be guilty of a misdemeanor and shall be punished by a fine of not to exceed five hundred dollars, or by imprisonment not to exceed six months, or by both such fine and imprisonment. Each such person shall be guilty of a separate offense for each and every day during any portion of which any violation of the provisions of this Chapter is committed. Violators may include not only those persons staging the street or special event but any person knowingly participating in the event after being advised of its illegality. G.14.a Packet Pg. 286 At t a c h m e n t : C h a p t e r 8 . 5 0 S p e c i a l E v e n t s - R e v 1 ( S p e c i a l E v e n t s O r d i n a n c e ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● MARCH 8, 2022 Council Chamber Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace ATTACHMENTS TO March 8, 2022 City Council Minutes PowerPoint Presentations City of Grand Terrace SBD Update | March 2022 Discussion •Former Norton AFB •Current Activities •Good Neighbor Program •Air Service Market Former Norton AFB •NAFB closed March 31,1994 •Local and regional economic hardship followed •10,000 local jobs lost •Local investment, tax base, home values and regional perception suffered Norton Air Force Base Closure 4,110 9,327 10,786 11,575 12,645 14,521 12,855 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 2010 2015 2016 2018 5 2017 New Employment –Direct Jobs 2020 2019 Major Employers 6 100 100 200 250 300 300 300 400 1500 1900 2000 6500 0 1000 2000 3000 4000 5000 6000 7000 Cott Pepsi Pactiv Pep Boys Kohl's Trader Joes Kenco, ExxonMobile, Kuene+Nagel Mattel Kohls.com SBD Int'l Airport Stater Bros. Amazon Direct Employees SBD International Airport Current Activities Air Cargo •In 2018, UPS and Fedex became long term tenants at the Airport •UPS employs 400+ and Fedex 100+ at the Airport during peak periods Amazon Air Hub –Construction began January 2020 Storm Water Infiltration Systems Amazon Air –Construction Progress Amazon Air Hub –Completion and Operation 12 •Currently nine-daily flights •Over 1,700 new jobs to-date •658,000 sq/ft air cargo facility •14 aircraft parking positions •5.6 megawatts of solar •Sustainable leader (globally) with all-electric fleet of: Cargo loaders Push-back tugs Baggage tugs Belt loaders Forklifts Ground power units All-Electric Air Cargo Equipment 13 COMMUNITY OUTREACH EDUCATION COMMUNICATIONS EMAILPHONE Presentations, reports to jurisdictions, communications efforts Program Components By committing to ongoing dialogue, sharing up-to-date information, and increasing mechanisms to receive feedback, program will ensure SBD remains a good neighbor. Use website to provide information, explanatory videos Reports to the Board, e-newsletter, social media info@sbdgoodneighborprogram.co m Dedicated noise hotline GAIN FEEDBACK & LISTEN Noise comment and general feedback forms 15 16 Air Service Market Flying from SBD •Daily service to SFO –Low fares to the bay area –Convenient parking, $5/day –Avoid long crowded freeways –Modern terminal facilities –Tickets on sale now 18 Questions & Discussion