04/26/2022CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● APRIL 26, 2022
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other
matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak
card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the
Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting
by dialing the following telephone number and you will be placed in the waiting room, muted until it is your
turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 838 6980 3485
Password: 886507
The City wants you to know that you can also submit your comments by email to
ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments
for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are
unable to email, please call the City Clerk’s Office at (909) 824-6621 x230 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment
period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish
to comment on. Comments that you want read to the City Council will be subject to the three (3) minute
time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the
agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to
investigate and/or schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this
agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor
Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For
further information regarding agenda items, please contact the office of the City Clerk at (909) 824-6621
x230, or via e-mail at dthomas@grandterrace-ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the
advertised starting time of the meeting. This will enable the City to make reasonable arrangements to
ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible.
Agenda Grand Terrace City Council April 26, 2022
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council.
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Jeff Allen
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B. SPECIAL PRESENTATIONS
New Employee Introduction – Trevor Greeley, Finance Technician
DMV Donate Life Proclamation
Sick N Tired Recovery Home – Certificates of Recognition
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 04/12/2022
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council April 26, 2022
City of Grand Terrace Page 3
3. Approve National Arab American Heritage Month Proclamation and Certificate of
Recognition, Victoria Bacon, Girl Scout Troop #30
RECOMMENDATION:
Approve National Arab American Heritage Month Proclamation and Certificate of
Recognition to be presented to Victoria Bacon, Girl Scout Troop #30
DEPARTMENT: CITY CLERK
4. Approval of the March-2022 Check Register in the Amount of $433,430.02
RECOMMENDATION:
Approve the Check Register No. 03312022 in the amount of $433,430.02 as submitted,
for the month ending March 31, 2022.
DEPARTMENT: FINANCE
5. City Department Monthly Activity Report - February 2022
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
6. Amendment to the Statement of Benefits
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE AMENDING THE STATEMENT OF BENEFITS SECTIONS PERTAINING
TO MAJOR MEDICAL INSURANCE BENEFITS FOR EMPLOYEES, MEDICAL
INSURANCE BENEFITS FOR CITY COUNCIL MEMBERS, AND ALL LANGUAGE
PERTAINING TO CHILD CARE EMPLOYEES
DEPARTMENT: CITY MANAGER
7. Amend CalPERS Health Contract for General Members and Retired Annuitants
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY OF GRAND TERRACE FIXING THE
EMPLOYER CONTRIBUTION UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND
HOSPITAL CARE ACT AT AN UNEQUAL AMOUNT FOR EMPLOYEES AND
ANNUITANTS WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION
DEPARTMENT: CITY MANAGER
8. Award Contractor Agreement to Goodman & Associates for Plans, Specifications, and
Estimates Preparation for Pavement Rehabilitation Project for Fiscal Year 2021-22
RECOMMENDATION:
1. Award an Agreement to Goodman & Associates for Preparing Plans, Specifications
and Estimates (PS&E) for Pavement Rehabilitation Project provided in the Revised
Fiscal Year 21-22 CIP in the amount of $23,500.
Agenda Grand Terrace City Council April 26, 2022
City of Grand Terrace Page 4
2. Authorize the City Manager to Execute the Agreement subject to City Attorney
Approval as to Form.
DEPARTMENT: PUBLIC WORKS
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
9. Grand Terrace High School Senior Parade
RECOMMENDATION:
That the City Council determine whether funds should be expended to support a parade
for graduating seniors at Grand Terrace High School
DEPARTMENT: CITY MANAGER
10. Ordinance Adjusting City Council Salary and Formally Establishing Vehicle and
Technology Allowances
RECOMMENDATION:
Read by title only, waive further reading and Introduce AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ADJUSTING THE
MONTHLY SALARY OF THE CITY COUNCIL AND ESTABLISHING VEHICLE AND
TECHNOLOGY ALLOWANCES
DEPARTMENT: CITY ATTORNEY
Agenda Grand Terrace City Council April 26, 2022
City of Grand Terrace Page 5
11. Non-Owner Occupied/Rental Inspection Program Progress
RECOMMENDATION:
Staff recommends that the City Council conduct a discussion on the current Non-
Owner-Occupied Rental Program and provide direction on proposed program changes.
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
12. Landscape Recognition Program
RECOMMENDATION:
That the City Council direct staff to implement an annual landscape recognition program
DEPARTMENT: CITY MANAGER
13. American Rescue Plan Act Funding
RECOMMENDATION:
That the City Council Approve the Selected Projects, for the use of the American
Rescue Plan Act Funding
DEPARTMENT: CITY MANAGER
14. 2021-22 Mid-Year and Year-End Budget Review
RECOMMENDATION:
Receive and file the FY 2021-22 Mid-Year And Year-End Report
DEPARTMENT: FINANCE
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Doug Wilson
Council Member Sylvia Robles
Mayor Pro Tem Bill Hussey
Mayor Darcy McNaboe
J. CITY MANAGER COMMUNICATIONS
Agenda Grand Terrace City Council April 26, 2022
City of Grand Terrace Page 6
K. CLOSED SESSION - NONE
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, May 10, 2022 at 6:00
PM. Any request to have an item placed on a future agenda must be made in writing
and submitted to the City Clerk’s office and the request will be processed in accordance
with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● APRIL 12, 2022
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
April 12, 2022, at 6:00 p.m.
INVOCATION
The Invocation was given by Pastor Patrick Bower of The Brook Church
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Lieutenant Bryan Lane of the San Bernardino
County Sheriff’s Department.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Bill Hussey Mayor Pro Tem Present
Sylvia Robles Council Member Present
Doug Wilson Council Member Present
Jeff Allen Council Member Present
Konrad Bolowich City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Terry Shea Interim Finance Director Present
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
None.
B. SPECIAL PRESENTATIONS - NONE
C. CONSENT CALENDAR
Debra Thomas, City Clerk stated, for the record, that Agenda Item C.7 had a typo and
that the Notice of Vacancy was due to the resignation of Planning Commissioner Jeffrey
McConnell, not former Planning Commissioner Jeremy Briggs.
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Minutes Grand Terrace City Council April 12, 2022
City of Grand Terrace Page 2
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Mayor Pro Tem
AYES: McNaboe, Hussey, Robles, Wilson, Allen
1. Approval of Minutes – Regular Meeting – 03/22/2022
APPROVE REGULAR MEETING MINUTES FOR MARCH 22, 2022
2. December 2, 2021 & February 3, 2022, Planning Commission, January 13, 2022 &
February 10, 2022, Parks & Recreation Advisory Committee and January 10, 2022,
February 7, 2022 & March 7, 2022, Historical & Cultural Activities Committee Meeting
Minutes Update
RECEIVE AND FILE.
3. Measure I Fund Annual Financial & Compliance Report for the Year Ended June 30,
2021
RECEIVE AND FILE THE AUDITOR'S ANNUAL FINANCIAL & COMPLIANCE
REPORT AND RELATED DOCUMENT FOR THE CITY'S MEASURE I FUND.
4. Auditor's Annual Financial Report and Related Documents for the Fiscal Year Ended
June 30, 2021
RECEIVE AND FILE THE AUDITOR'S ANNUAL FINANCIAL REPORT AND
RELATED DOCUMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2021.
5. Planning Commission Notice of Vacancy Advertisement Extension
DIRECT THE CITY CLERK TO ADVERTISE FOR APPOINTMENT TO THE
PLANNING COMMISSION, ACCEPT APPLICATIONS, EXTEND APPOINTMENT OF
VACANCY LEFT BY FORMER PLANNING COMMISSIONER JEFFREY
MCCONNELL AND SCHEDULE INTERVIEWS.
6. Housing Element Annual Progress Report for the 2021 Calendar Year
ADOPT A RESOLUTION OF THE CITY COUNCIL OF GRAND TERRACE,
CALIFORNIA, RECEIVING AND ACCEPTING THE CITY OF GRAND TERRACE
GENERAL PLAN AND HOUSING ELEMENT ANNUAL PROGRESS REPORT FOR
THE 2021 CALENDAR YEAR
D. PUBLIC COMMENT
None.
E. PUBLIC HEARINGS - NONE
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Minutes Grand Terrace City Council April 12, 2022
City of Grand Terrace Page 3
F. UNFINISHED BUSINESS
7. Award and Approve of an Agreement Between the City of Grand Terrace and Sweeping
Corporation of America LLC for Street Sweeping Services
Konrad Bolowich, City Manager gave the staff report and PowerPoint presentation for
this item.
1. AWARD TO AND APPROVE THE STREET SWEEPING AGREEMENT WITH
SWEEPING CORPORATION OF AMERICA, LLC, (SCA) FOR A TERM OF 1
YEAR FOR ROUTINE STREET SWEEPING SERVICES AND, ON-
CALL/SPECIAL EVENT/EMERGENCY STREET SWEEPING CALLOUTS IN THE
AMOUNT OF $54,405.00; AND
2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT WITH
SCA, SUBJECT TO THE CITY ATTORNEY’S APPROVAL AS TO FORM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
G. NEW BUSINESS
8. Direct Staff to Continue to Engage in Cooperative Actions with Neighboring
Communities and Stakeholders and to Not Form an Ad Hoc Committee to Address Wild
Burro Relocation
Konrad Bolowich, City Manager gave the staff report and PowerPoint presentation for
this item.
IT IS RECOMMENDED THAT STAFF CONTINUE THEIR EFFORTS WORKING WITH
OTHER COMMUNITIES IN MANAGING THE WILD BURRO INCURSIONS INTO THE
CITY.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Mayor Pro Tem
AYES: McNaboe, Hussey, Robles, Wilson, Allen
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
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Minutes Grand Terrace City Council April 12, 2022
City of Grand Terrace Page 4
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen commented on committee meetings and events that he
attended. Click here to view the report.
Council Member Doug Wilson
Council Member Doug Wilson commented on committee meetings and events that he
attended. Click here to view the report.
Council Member Sylvia Robles
Council Member Sylvia Robles commented on committee meetings and events that she
attended. Click here to view the report.
Mayor Pro Tem Bill Hussey
Mayor Pro Tem Bill Hussey commented on committee meetings and events that he
attended. Click here to view the report.
Mayor Darcy McNaboe
Mayor Darcy McNaboe Hussey commented on committee meetings and events that she
attended. Click here to view the report.
J. CITY MANAGER COMMUNICATIONS
Konrad Bolowich, City Manager had no communications however introduced Lieutenant
Bryan Lane of the San Bernardino County Sheriff’s Department to give the City Council
an update on the recent law enforcement activities in the City.
OFFICER’S REPORT:
Lieutenant Bryan Lane, of the San Bernardino County Sheriff’s Department announced
that the department used some crime suppression monies offered by the San
Bernardino County Board of Supervisors to conduct enhanced or increased law
enforcement activities throughout the region. This was the department’s second
operation on Friday, April 8, 2022, between 9am-7pm targeting direct traffic
enforcement in the City as follows:
• 5 Units Conducting Traffic:
o 89 Vehicle Code Citations Written
o 5 Misdemeanor Vehicle Code Arrests Were Made
o 3 Warrant Arrests Were Made
o 47 Citations Issued for Failing to Stop at Stop Signs
o 14 Citations Issued for Speed
o Wrote a few Equipment Violations and Some Cell Phone Violations
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Minutes Grand Terrace City Council April 12, 2022
City of Grand Terrace Page 5
Lt. Lane assigned one (1) deputy to operate independently to try to get a glimpse at
what one (1) full time traffic officer could do in the City and he conducted a total of:
• Deputy made 33 stops:
o 17 Cars for Speed
o Wrote 14 Violations
o Wrote 7 Violations for Failing to Stop at Stop Signs
o Wrote a Couple of Equipment Violations
K. CLOSED SESSION - NONE
L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 6:45 p.m. The
Next Regular Meeting of the City Council will be held on Tuesday, April 26, 2022, at
6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra Thomas, City Clerk
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AGENDA REPORT
MEETING DATE: April 26, 2022 Council Item
TITLE: Approve National Arab American Heritage Month
Proclamation and Certificate of Recognition, Victoria Bacon,
Girl Scout Troop #30
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Approve National Arab American Heritage Month
Proclamation and Certificate of Recognition to be presented
to Victoria Bacon, Girl Scout Troop #30
2030 VISION STATEMENT
This staff report supports our Vision Statement in which Grand Terrace is a place that
fosters pride and an engaged community.
BACKGROUND:
On May 9, 2017, the City Council approved a revised version of its Presentation of
Certificates, Commendation, Proclamations, Plaques, and other Recognition Awards
(Attachment I).
In Paragraph 4, under section titled “POLICY”, it provides the various options in which
recognitions and proclamations are to be presented. For those recognitions and
proclamations that are to be presented outside of a City Council meeting, or if they are
to be mailed, those items are to be placed on the Consent Calendar for approval at the
City Council’s second meeting of the month.
DISCUSSION:
On April 4, 2022, there was a request from Dr. Mahbuba Hammad of the CA Leadership
Council / National Arab American Heritage Month Committee for the Arab America
Foundation, requesting that the City of Grand Terrace proclaim the Month of April 2022,
National Arab American Month and that the proclamation be mailed to him in
Washington, D.C. The proclamation was prepared and mailed to Dr. Hammad on
April 13, 2022 (Attachment II).
On April 5, 2022, there was a request from Girl Scout Troop #30 that the City Council
provide a Certificate of Recognition recognizing Grand Terrace resident, Victoria Bacon,
Girl Scout Troop #30 for achieving the Girl Scout Gold Award and that it be mailed in
time for the Girl Scout Gold Gala. The Certificate of Recognition was prepared and
mailed to Troop Leader Schumacher on April 13, 2022 (Attachment III).
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FISCAL IMPACT:
None.
ATTACHMENTS:
• Attachment I Policy - Certificates, Commendations, Proclamations, Plaques and
Other Recognition Awards (PDF)
• Attachment II - Proclamation_National Arab American Heritage Month (PDF)
• Attachment III - Certification of Recognition_Victoria Bacon (PDF)
APPROVALS:
Debra Thomas Completed 04/19/2022 9:45 AM
City Manager Completed 04/19/2022 11:45 AM
City Council Pending 04/26/2022 6:00 PM
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CITY OF GRAND TERRACE
CITY COUNCIL POLICY
Revised May 9, 2017
PRESENTATION OF CERTIFICATES, COMMENDATIONS, PROCLAMATIONS,
PLAQUES, AND OTHER RECOGNITION AWARDS
PURPOSE:
To establish guidelines for recognition of individuals, groups, and events of significance
to the Grand Terrace community by the issuance of certificates, Recognition,
Acknowledgement and Commendation Pins.
POLICY:
It is the policy of the City Council that when a request for recognition is received,
certificates, proclamations and other recognition awards shall be prepared in
accordance with the adopted guidelines of this policy, including the attached Guidelines
for Recognition Requests.
Requests for recognition may come from any Council Member, Mayor Pro Tem, or the
Mayor. If a request for recognition is consistent with any of the request categories
described in Exhibit "A", the City Manager or City Clerk may direct staff to issue such
recognition award as specified in Exhibit ''A".
If recognition is to be made at a City Council meeting, it will be placed on the Agenda
under "PRESENTATIONS" during the second Council meeting of the month. If a
commendation or proclamation is requested on short notice and cannot be approved by
the City Council prior to the time of presentation, the Mayor or City Manager will
determine whether it is consistent with the intent of this policy and, if consistent it will be
placed on the "CONSENT CALENDAR" for approval after the fact. Likewise if a
commendation or proclamation will be presented outside of a City Council meeting, or if
it is to be mailed, it will be placed on the "CONSENT CALENDAR" for approval.
If a request for recognition is not clearly consistent with any of the request categories
described in Exhibit "A", the City Clerk shall confer with the City Manager with respect to
placing the request on the agenda of the next City Council meeting for discussion
and/or approval.
This policy provides that any member of the City Council may make presentations of
recognition awards outside of a City Council meeting.
This policy prohibits the City of Grand Terrace from supporting, promoting, or otherwise
making endorsements for any religious purposes whatsoever, which includes multi-
cultural, cultural and ethnic groups and events or activities having religious overtones.
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EXHIBIT "A"
GUIDELINES FOR RECOGNITION REQUESTS
Notice Requirements: Requests for Certificates of Acknowledgement &
Acknowledgement Pin; Certificates of Recognition & Recognition Pin; Commendations
& Key Pin and Proclamations must be received no less than 72 hours in advance of the
presentation.
Original Signatures & E-Signatures: E-Signatures will be acceptable in place of
original wet signatures.
Types of Recognition Awards:
Certificates of Acknowledgement & Acknowledgement Pin: This award
acknowledges and thanks those individuals who continually demonstrate generosity,
kindness and consideration towards their neighbors. It was inspired by those good
Samaritans among us, who help/volunteer to make a difference in our community. The
Acknowledgement Award is intended to provide the community with an opportunity to
publicly acknowledge those without a title or carrying out a mission of a formal
organization, their goal is simply for the betterment of our community.
Certificates of Recognition & Recognition Pin: Certificates of recognition will be
prepared for personal accomplishments: Certificates of Recognition is initiated by a
member of the City Council and will be signed by all members of the City Council..
Certificates of Recognition may be presented under the following circumstances:
Guests from Other Countries or States: Commendations shall be prepared for
dignitaries from other countries or states acknowledging their visit and welcoming
them to the City of Grand Terrace. Honorees shall be invited to attend a City Council
meeting for presentation or arrangements may be made to present commendations
signed by the City Council outside of a City Council meeting.
Anniversaries: Certificates of recognition shall be prepared to commemorate grand
openings of businesses in the City of Grand Terrace, for anniversaries of 10 years or
greater for any business or community service organization located in the City,
companies doing business within the City or another public agency who provides
service to the residents of the City of Grand Terrace. Honorees shall be invited to
attend a City Council meeting for presentation, or arrangements may be made to
present certificates signed by all members of the City Council, outside of a City
Council meeting.
In addition to the certificate each member of the organization present shall receive a
City of Grand Terrace Recognition Pin (5 Max).
Commendations and Key Pin: Commendations will be prepared for individuals,
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organizations, dignitaries, members of the Council, and Boards/Commissions who have
attained major achievements. Commendations require City Council approval and are
signed by the entire City Council. Examples of major achievements and circumstances
meriting a commendation include:
Acts of Heroism: Commendations may be given to residents of Grand Terrace who
perform heroic acts and to non-residents who perform acts of heroism to save the
life or property of a City resident. Honorees shall be invited to attend a City Council
meeting for presentation of a Commendation signed by the City Council.
Girl Scout and Boy Scout Accomplishments: Commendations may be prepared to
recognize Grand Terrace residents who achieve the rank of Eagle Scout in the Boy
Scouts or the Gold or Silver Award in the Girl Scouts. Honorees shall be invited to
attend a City Council meeting for presentation or arrangements may be made to
present commendations signed by the City Council outside of a City Council
meeting.
Distinguished Accomplishments or Service by Individuals: Commendations shall be
prepared for individuals and organizations, who reside, work, are located in, or have
made numerous contributions to the community or citizens of Grand Terrace and
who have achieved distinguished accomplishments during their tenure of service.
Honorees shall be invited to attend a City Council meeting for presentation or
arrangements may be made to present commendations signed by the City Council
outside of a City Council meeting.
Athletic/ Academic Accomplishments: Recognition of athletic/academic
accomplishments may be given when an individual or team reaches a significant
level of competition on a regional, state or national level. Recognition should occur
when the individual or team has completed the highest level of competition.
Honorees shall be invited to attend a City Council meeting for presentation of a
certificate of recognition signed by all members of the City Council.
Significant Achievement or Service: Recognition of significant achievement or
service shall be prepared at the discretion of the City Manager, Mayor or City
Council for significant recognition such as to outgoing commissioners at the
completion of their terms; to retiring City Council Members; to retiring City
employees; visiting dignitaries and officials of other Countries; and federal or state
government officials. If possible, honorees shall be invited to attend a City Council
meeting for presentation. Otherwise, arrangements may be made to present the
recognition outside of a City Council meeting.
Proclamations: Proclamations are an official decree of the City Council and will be
presented to organizations, dignitaries, members of the Council, and
Boards/Commissions, commemorating a special date or event. Proclamations require
City Council approval and are signed by the City Council. Examples of circumstances or
events meriting a proclamation include:
C.3.a
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Dedication of Days, Weeks, and Months: Proclamations shall be prepared when
requested, to commemorate special dates or events (such as Red Ribbon Week,
Fire Prevention Week, etc.). Honorees shall be invited to attend a City Council
meeting for presentation of the proclamation signed by the City Council.
Arrangements may be made to mail the proclamation to the requesting organization,
or presented outside of a City Council meeting.
Yearly City Commemorative Events: Proclamations shall be prepared when
requested for commemorative events occurring in the City on an annual basis.
Honorees shall be invited to attend a City Council meeting for presentation of the
proclamation signed by the City Council.
Regional Events: Proclamations shall be prepared when requested for events of
significance to the City of Grand Terrace, County of San Bernardino, State of
California, or the United States of America. Honorees shall be invited to attend a City
Council meeting for presentation of the proclamation signed by the City Council.
Arrangements may be made to mail the proclamation to the requesting organization.
PRESENTATION SCRIPTS
In order to facilitate City Council presentations and ensure participation of all involved,
staff is proposing to establish protocols (Presentation Scripts) for City Council’s review
and approval prior to the actual presentation.
Listed below are three (3) types of Recognition Requests:
1. Certificates of Acknowledgement & Acknowledgement Pin;
2. Certificates of Recognition & Recognition Pin; and
3. Commendations and Key Pin.
The following Presentation Script is suggested for those listed above:
a. Representative(s) will provide information from the Speaker’s podium,
outlining why the recipient(s) is receiving the Certificate or
Commendation;
b. Representative(s) will introduce the recipient(s) to the City Council and
members of the public present;
c. After the introduction is complete, Mayor will read the Certificate or
Commendation out loud, congratulate the recipient(s), and invite the
rest of City Council to say a few words, should they desire; and
d. After all of City Council has spoken, Mayor will announce that pictures
of the recipient(s), representative(s) and City Council will be taken in
front of the Council Chamber projector screen.
For a Proclamation Recognition Request, the following Presentation Script is
suggested:
C.3.a
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a. Mayor will introduce recipient(s) to the City Council and members of
the public present and invite recipient(s) up to the Dias;
b. Mayor will read the Proclamation out loud, congratulate the recipient(s)
and ask if the recipient(s) wishes to say a few words; and
c. Mayor will announce that pictures of the recipient(s) and City Council
will be taken in front of the Council Chamber projector screen.
PRESENTATIONS AWARDED BY OTHER AGENCIES OR ORGANIZATIONS TO THE
CITY OF GRAND TERRACE or MEMBERS OF THE GRAND TERRACE COMMUNITY
When another organization or agency wishes to recognize the City or members of the
public or businesses and present them with their own Certificate, the following
Presentation Script is suggested:
a. Representative(s) will present a Certificate of Recognition or
Acknowledgment to recipient(s) from the Speaker’s podium;
b. If part of the presentation includes a PowerPoint slideshow, it will be
shown at this time;
c. After the Representative(s) has completed their presentation and
slideshow, Mayor will congratulate the recipient(s) and invite the rest of
City Council to say a few words, should they desire; and
d. After any and all of City Council has spoken, Mayor will announce that
pictures of the recipient, the representative(s) and City Council will be
taken in front of the Council Chambers projector screen.
C.3.a
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C.3.c
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&
AGENDA REPORT
MEETING DATE: April 26, 2022 Council Item
TITLE: Approval of the March-2022 Check Register in the Amount
of $433,430.02
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Approve the Check Register No. 03312022 in the amount of
$433,430.02 as submitted, for the month ending March 31,
2022.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register for the month of March-2022 has been prepared in accordance with
Government Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. The check registers list all payments made to vendors
and employee reimbursements during the month of March-2022.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $433,430.02 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of March-2022.
C.4
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Payments larger than $10,000:
Check
No. Payee Description Amount
78887 ALESHIRE & WYNDER LLP JAN 2022 LEGAL SERVICES $34,408.35
78888 FAMILY SERVICES
ASSOCIATION
JUL2021-DEC2021 SR CTR
COORDINATIOR SVCS $10,872.94
78899 ARROWHEAD CREDITUNION FEB-MAR 2022 VISA CHARGES $10,248.60
78925 SB COUNTY SHERIFF MAR 2022 LAW ENFORCEMENT
SVCS $189,109.00
78933 ALESHIRE & WYNDER LLP FEB 2022 LEGAL SERVICES $22,618.21
16714920 CA PUB EMPLPYEE RETIRE
SYSTEM
MAR 2022 PERS HEALTH
INSURANCE $22,163.14
17580166 SO CAL EDISON COMPANY FEB 2022 ENERGY SERVICES $13,138.70
TOTAL PAYMENTS LARGER THAN $10,000 $302,558.94
PAYROLL
Payroll costs for the month:
Pay Per. Period Start Period End Pay Date Amount
MAR-22
19 From 02/19/2022 to 03/04/2022 03/10/2022 $45,529.17
20 From 03/05/2022 to 03/18/2022 03/24/2022 $48,904.57
$94,433.74
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2021-22 in the amount of:
Description Amount
MAR-22
Check Register $433,430.02
Payroll $94,433.74
$527,863.76
ATTACHMENTS:
• Check Register Account Index (PDF)
• March Check Register (PDF)
C.4
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APPROVALS:
Terry Shea Completed 04/20/2022 8:38 AM
City Manager Completed 04/21/2022 11:16 AM
City Council Pending 04/26/2022 6:00 PM
C.4
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CITY OF GRAND TERRACE
FY2020-21
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.4.a
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Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING
19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT
36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT
45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES
46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES
47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE
48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING
49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES
50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS
52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS
61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES
62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING
63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS
64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE
65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES
66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE
67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION
68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM.
69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS
70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT
73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS
74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS
75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT
76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER
77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES
90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION
95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
City of Grand Terrace Check Register Index
C.4.a
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CITY OF GRAND TERRACE
FY2021-22
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For the
Period Ending March 31, 2022
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.4.b
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Invoice #
E 22-425-305-000-000 1,937.62
1,937.62
E 22-425-312-000-000 1,954.14
1,954.14
07-2021-300604 JUL21 CDBG SR CENTER PROGRAMS - FY2021-2207/01/2021
E 10-160-250-000-000 188.00
188.00
34,408.35
78888 03/03/2022 FAMILY SERVICE ASSOCIATION 08-2021-6828 AUG21 CDBG SR CENTER PROGRAMS - FY2021-2208/01/2021
E 10-160-250-000-000 282.00
282.00
66484 JAN 2022 LEGAL SERVICES - HOUSING 02/24/2022
B 10-015-61-00 470.00
E 10-160-250-100-000 117.50
587.50
66485 JAN 2022 LEGAL SERVICES - LABOR NEGOTIATIONS02/24/2022
E 10-160-250-100-000 997.08
997.08
66480 JAN 2022 LEGAL SERVICES - LITIGATION 02/24/2022
E 10-160-250-000-000 3,743.00
3,743.00
66483 JAN 2022 LEGAL SERVICES - SUCCESSOR AGENCY02/24/2022
E 10-160-250-000-000 4,731.00
4,731.00
66481 JAN 2022 LEGAL SERVICES - PLANNING 02/24/2022
E 10-160-250-000-000 9,437.48
9,437.48
66482 JAN 2022 LEGAL SERVICES - PW - ENGINEERING02/24/2022
02/24/2022
B 10-015-61-00 14,442.29
14,442.29
66479 JAN 2022 LEGAL SERVICES - GENERAL 02/24/2022
Vendor Invoice Description Inv. Date Amount Paid Check Total
78887 03/03/2022 ALESHIRE AND WYNDER LLP 66487 JAN 2022 LEGAL SERVICES - SUNNY DAYS LLC
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
C.4.b
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
09-2021-300604
E 10-110-142-000-000 672.79
672.79
1,345.58
E 10-110-142-000-000 672.79
672.79
MAR2022 DM HLTH REIMMAR 2022 DM HEALTH REIMBURSEMENT 03/01/2022
E 10-110-142-000-000 1,744.23
1,744.23
1,744.23
78892 03/03/2022 DARCY MCNABOE FEB2022 DM HLTH REIMFEB 2022 DM HEALTH REIMBURSEMENT 03/01/2022
E 10-140-250-000-000 409.34
409.34
409.34
78891 03/03/2022 HERMAN HILKEY JAN-DEC2022 HH LIFE2022 LIFE INSURANCE REIMBURSEMENT 02/20/2022
E 10-195-246-000-000 30.35
30.35
30.35
78890 03/03/2022 HDL SOFTWARE LLC SIN014885 JAN 2022 BUSINESS LICENSE PROCESSING FEES01/31/2022
1,610.59
10,872.94
78889 03/03/2022 FRUIT GROWERS SUPPLY 92287565 FY2021-2022 IRRIGATION SUPPLIES FOR CITY HALL02/25/2022
1,724.46
11-2021-300405 NOV21 CDBG SR CENTER PROGRAMS - FY2021-2211/01/2021
E 22-425-312-000-000 1,610.59
1,783.99
12-2021-300405 DEC21 CDBG SR CENTER PROGRAMS - FY2021-2212/01/2021
E 22-425-312-000-000 1,724.46
1,862.14
10-2021-300405 OCT21 CDBG SR CENTER PROGRAMS - FY2021-2210/01/2021
E 22-425-312-000-000 1,783.99
SEPT21 CDBG SR CENTER PROGRAMS - FY2021-2209/01/2021
E 22-425-305-000-000 1,862.14
C.4.b
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-172-250-100-000 378.00
378.00
B 10-022-72-00 343.04
343.04
343.04
78897 03/03/2022 WILLDAN 00417073 JAN 2022 - VAN BUREN GRADING INSPECTION - SR PW OBSERVER INSPECTION02/14/2022
E 10-450-245-000-000 1,872.73
1,872.73
1,872.73
78896 03/03/2022 TEAMSTERS LOCAL 1932 007 MARCH MEMBER DUES 02/18/2022
E 10-140-255-000-000 410.03
410.03
410.03
78895 03/03/2022 SITEONE LANDSCAPE SUPPLY 116233229-001 ANNUAL FERTILIZATION OF PARKS 02/14/2022
E 10-120-210-000-000 -20.98
-20.98
157.00
78894 03/03/2022 PAY PLUS SOLUTIONS INC 27914 CALPERS MONTHLY CHARGES - MARCH 03/01/2022
E 10-120-210-000-000 -6.99
-6.99
227183433001 FY 2021-22 OFFICE SUPPLIES 02/16/2022
E 10-190-210-000-000 19.16
19.16
228359606001 FY 2021-22 OFFICE SUPPLIES 02/16/2022
E 10-120-210-000-000 70.03
70.03
223574760002 FY 2021-22 OFFICE SUPPLIES 02/15/2022
E 10-120-210-000-000 95.78
95.78
227275900001 FY 2021-22 OFFICE SUPPLIES 02/10/2022
78893 03/03/2022 OFFICE DEPOT 227390738001 FY 2021-22 OFFICE SUPPLIES 02/11/2022
C.4.b
Packet Pg. 29
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4
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
00417066
10,248.60
10,248.60
E 10-801-270-000-000 CONFERENCE 860.95
E 10-805-245-000-000 MTRLS & SUPPLIES 141.38
E 75-370-220-000-000 CERT TRAILER MAINT 897.73
E 10-370-230-000-000 JOB POSTING 30.00
E 10-450-245-000-000 MTRLS & SUPPLIES 203.37
E 10-450-246-000-000 PARK LIGHT FIXTURES 1,809.60
E 10-190-211-000-000 POSTAGE 113.08
E 10-195-245-000-000 MTRLS & SUPPLIES 131.22
E 10-370-210-000-000 OFFICE SUPPLIES 309.36
E 10-175-272-000-000 VEHICLE MAINT 2,042.97
E 10-185-210-000-000 OFFICE SUPPLIES 70.99
E 10-185-268-000-000 TRAINING 180.00
E 10-172-268-000-000 TRAINING 66.26
E 10-172-272-000-000 VEHICLE MAINT 55.00
E 10-175-218-000-000 MTRLS & SUPPLIES 64.84
E 10-125-270-000-000 CONFERENCE 405.00
E 10-140-210-000-000 OFFICE SUPPLIES 9.69
E 10-140-270-000-000 CONFERENCE 612.04
E 10-120-230-000-000 SIGN COVID19 TEST SITE 20.00
E 10-120-270-000-000 CONFERENCE 225.00
E 10-125-210-000-000 OFFICE SUPPLIES 172.39
E 10-110-270-000-000 CONFERENCE 450.00
E 10-120-210-000-000 OFFICE SUPPLIES 237.21
E 10-120-220-000-000 BLUE MTN HIKE 1,140.52
B 23-250-10-00 479.14
479.14
479.14
78899 03/17/2022 ARROWHEAD CREDIT UNION FEB 2022 VISA FEB-MAR 2022 VISA CHARGES 03/02/2022
378.00
756.00
78898 03/17/2022 AMERICAN FIDELITY ASSURANCE CO 6046710 MAR 2022 EMP PAID FLEX SPEND/DEP CARE 03/04/2022
JAN 2022 - 11731 TERRACE AVE - SR PW OBSERVER INSPECTION02/14/2022
E 10-172-250-100-000 378.00
C.4.b
Packet Pg. 30
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-190-238-000-000 403.05
403.05
403.05
E 10-190-255-000-000 4,302.00
4,302.00
4,302.00
78905 03/17/2022 COLTON PUBLIC UTILITIES SEP-NOV2021 GT SEWERSEP-NOV 2021 GT SEWER COMM 03/07/2022
E 16-900-254-000-000 4,542.00
4,542.00
4,542.00
78904 03/17/2022 COLTON JT UNIFIED SCHOOL DISTR AR22-070 JAN-MAR22 CROSSING GUARD SERVICES 03/07/2022
E 10-125-230-000-000 116.56
116.56
116.56
78903 03/17/2022 CLEAN STREET 102295CS FEB 2022 STREET SWEEPING SERVICES 02/28/2022
E 10-380-250-000-000 450.00
450.00
1,010.00
78902 03/17/2022 CITY NEWSPAPER GROUP 36048 GT - NOTICE OF YOUTH MEMBER VACANCY 02/09/2022
E 10-380-250-000-000 560.00
560.00
1582 BLUE MTN HIKE 2022 FILMING & EDITING 03/07/2022
E 10-808-235-000-000 474.77
2,764.66
2,764.66
78901 03/17/2022 BENSON PRODUCTIONS 1581 FEB 2022 VIDEOGRAPHER SERVICES 03/05/2022
E 10-190-235-000-000 1,585.12
E 10-450-235-000-000 247.14
E 10-805-235-000-000 457.63
78900 03/17/2022 AT AND T MAR 2022 AT&T MAR 2022 AT&T 03/01/2022
C.4.b
Packet Pg. 31
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4
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
B 10-022-71-00 87.69
87.69
87.69
B 10-022-70-00 224.65
224.65
2,677.15
78909 03/17/2022 EYEMED FIDELITY SECURITY LIFE 165173402 MAR 2022 EMPLOYEE PAID VISION INSURANCE 03/01/2022
B 10-022-70-00 380.25
380.25
2136893 NOV 2021 EMPLOYEE PAID DENTAL INSURANCE 10/16/2021
B 10-022-70-00 535.55
535.55
2173169 FEB 2022 EMPLOYEE PAID DENTAL INSURANCE 01/16/2022
B 10-022-70-00 690.85
690.85
2185079 MAR 2022 EMPLOYEE PAID DENTAL INSURANCE 02/16/2022
B 10-022-70-00 845.85
845.85
2160407 JAN 2022 EMPLOYEE PAID DENTAL INSURANCE 12/16/2021
E 10-185-255-000-000 79.00
79.00
179.00
78908 03/17/2022 DENTAL HEALTH SERVICES 2148705 DEC 2021 EMPLOYEE PAID DENTAL INSURANCE 11/16/2021
E 10-140-255-000-000 100.00
100.00
134270 GT CODE ENFORCEMENT CITATION PROCESSING - JAN 202202/04/2022
E 10-195-245-000-000 207.68
207.68
207.68
78907 03/17/2022 DATA TICKET INC 134904 GT STREET SWEEPING INVOICE FOR JAN 2022 02/07/2022
78906 03/17/2022 COUNTY OF RIVERSIDE TLMA ADM TL0000016213 JAN 2022 TRAFFIC SIGNAL MONITORING - MAIN ST & MICHIGAN03/01/2022
C.4.b
Packet Pg. 32
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)
Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-195-245-000-000 7.58
7.58
245.18
E 10-195-245-000-000 14.75
E 10-450-245-000-000 26.12
40.87
9042863 SUPPLIES FOR CITY HALL 01/28/2022
E 10-195-245-000-000 76.30
76.30
1275386 SUPPLIES FOR CITY HALL AND PARKS 02/25/2022
E 10-195-245-000-000 11.93
E 10-450-245-000-000 108.50
120.43
7622659 SUPPLIES FOR CITY HALL 02/09/2022
E 10-140-250-000-000 1,275.85
1,275.85
1,275.85
78913 03/17/2022 HOME DEPOT CREDIT SERVICE 5615929 SUPPLIES FOR CITY HALL AND PARKS 02/11/2022
E 10-195-245-000-000 325.00
325.00
325.00
78912 03/17/2022 HINDERLITER DE LLAMAS ASSOC SIN015197 JAN-MAR 22 SALES TAX AND AUDIT SERVICES 03/02/2022
E 10-172-268-000-000 160.00
160.00
326.39
78911 03/17/2022 GOPHER PATROL 8811644 MAR 2022 GOPHER CONTROL AT CIVIC CENTER 03/07/2022
E 10-172-218-000-000 166.39
166.39
03082022 REIMB - LEGAL MODULE EXAMINATION - ICC BLDG OFFICIAL CERTIFICATION03/08/2022
78910 03/17/2022 LUIS GARDEA 03032022 UNIFORM REIMBURSEMENT FOR CONSTRUCTION WORK SHOES03/03/2022
C.4.b
Packet Pg. 33
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4
3
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4
3
0
.
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)
Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
B 10-022-68-00 104.40
104.40
B 10-022-68-00 104.40
104.40
PAYDATE 03102022 ARSPAYDATE 03102022 ARS RETIREMENT 03/10/2022
E 10-120-265-000-000 600.00
600.00
600.00
78918 03/17/2022 MIDAMERICA ADMIN RETIREMENT PAYDATE 02102022 ARSPAYDATE 02102022 ARS RETIREMENT 02/10/2022
E 10-172-250-000-000 743.75
743.75
7,817.50
78917 03/17/2022 LEAGUE OF CA CITIES INLAND EMP 2832 2022 MEMBERSHIP DUES - INLAND EMPIRE DIVISION02/14/2022
E 10-172-250-000-000 868.75
868.75
75141 DEC21 DEPUTY BUILDING OFFICIAL AND PLAN CHECK01/12/2022
E 10-175-250-000-000 1,190.00
1,190.00
74692 SEPT21-NOV21 DEPUTY BUILDING OFFICIAL AND PLAN CHECK12/17/2021
E 10-175-250-000-000 5,015.00
5,015.00
75151 DEC21 PW PLAN CHECK REVIEW 01/12/2022
E 10-370-210-000-000 48.49
48.49
48.49
78916 03/17/2022 INTERWEST CONSULTING GROUP 74429 NOV21 PW PLAN CHECK REVIEW 12/13/2021
E 10-110-142-000-000 282.15
282.15
282.15
78915 03/17/2022 INLAND BUSINESS FORMS 34364 BUSINESS CARDS FOR HAIDE AGUIRRE 01/04/2022
78914 03/17/2022 WILLIAM HUSSEY MAR2022 BH HLTH REIMMAR 2022 BH HEALTH REIMBURSEMENT 03/08/2022
C.4.b
Packet Pg. 34
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4
3
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4
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0
.
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)
Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-120-250-000-000 2,500.00
2,500.00
2,500.00
E 10-804-220-000-000 600.00
600.00
600.00
78923 03/17/2022 RALPH ANDERSEN ASSOCIATES INV-03568 CITY MANAGER RECRUITMENT SERVICES 02/10/2022
E 10-380-250-000-000 6,619.00
6,619.00
6,619.00
78922 03/17/2022 PETTY CASH 03092022 FUNDS FOR HISTORICAL/CULTURAL COMMITTEE03/08/2022
E 10-190-210-000-000 14.77
14.77
897.67
78921 03/17/2022 ON SITE COMPUTING 54002344 MARCH 2022 IT SERVICES 02/01/2022
E 10-175-210-000-000 271.83
E 10-190-210-000-000 611.07
882.90
223574760003 FY 2021-22 OFFICE SUPPLIES 02/22/2022
78920 03/17/2022 OFFICE DEPOT 229594522001 FY 2021-22 OFFICE SUPPLIES 02/21/2022
E 10-195-245-000-000 1,304.00
E 10-450-245-000-000 1,325.00
2,629.00
2,629.00
B 10-022-68-00 89.40
89.40
298.20
78919 03/17/2022 MORAN JANITORIAL SERVICES LLC 2027 FEB 2022 JANITORIAL SERVICES FOR CIVIC CENTER & PARKS03/02/2022
PAYDATE 02242022 ARSPAYDATE 02242022 ARS RETIREMENT 02/24/2022
C.4.b
Packet Pg. 35
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4
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4
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0
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)
Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-805-238-000-000 89.99
89.99
539.95
E 10-190-238-000-000 129.98
129.98
0153825022322 SR CENTER INTERNET - HSD3 - FEB-MAR22 02/23/2022
E 10-450-238-000-000 319.98
319.98
0228510022522 CITY HALL INTERNET - FEB-MAR 2022 02/25/2022
78929 03/17/2022 TIME WARNER CABLE 0262246030322 RICHARD ROLLINS PARK INTERNET - MAR-APR 202203/03/2022
E 10-190-238-000-000 199.05
E 10-805-238-000-000 67.65
266.70
266.70
E 75-370-220-000-000 2,548.81
2,548.81
2,548.81
78928 03/17/2022 SPARKLETTS 9637116 030122 FEB2022 BOTTLED WATER SERVICES FOR CITY HALL & SENIOR CENTER03/01/2022
E 10-450-245-000-000 103.48
103.48
103.48
78927 03/17/2022 SOCAL WRAPS 18870 VINYL WRAP FOR CERT TRAILER 02/21/2022
189,109.00
189,109.00
78926 03/17/2022 SITEONE LANDSCAPE SUPPLY 116759084-001 IRRIGATION SUPPLIES 03/08/2022
E 10-410-255-000-000 5,166.67
E 10-410-256-000-000 171,488.16
E 14-411-256-000-000 12,454.17
E 10-370-210-000-000 2.00
2.00
2.00
78925 03/17/2022 SB COUNTY SHERIFF 21357 MARCH 2022 LAW ENFORCEMENT SERVICES 03/02/2022
78924 03/17/2022 SB COUNTY ASSESSOR 108984 MAR 2022 MONTHLY ASSESSOR PARCEL MAP 03/02/2022
C.4.b
Packet Pg. 36
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4
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-160-250-000-000 1,387.00
1,387.00
E 10-160-250-100-000 1,503.66
1,503.66
66976 FEB 2022 LEGAL SERVICES - PW - ENGINEERING03/21/2022
B 10-015-61-00 5,815.05
5,815.05
66978 FEB 2022 LEGAL SERVICES - SUCCESSOR AGENCY03/21/2022
E 10-160-250-000-000 6,491.00
6,491.00
66979 FEB 2022 LEGAL SERVICES - SUNNY DAYS LLC 03/21/2022
E 10-160-250-000-000 6,895.00
6,895.00
66975 FEB 2022 LEGAL SERVICES - PLANNING 03/21/2022
E 10-195-247-000-000 369.16
369.16
369.16
78933 03/25/2022 ALESHIRE AND WYNDER LLP 66974 FEB 2022 LEGAL SERVICES - GENERAL 03/21/2022
E 10-140-241-000-000 158.00
158.00
487.00
78932 03/25/2022 ADT COMMERCIAL LLC 144520261 4TH QTR4TH QUARTER SECURITY MONITORING (04/01/22-06/30/22)03/08/2022
E 10-140-241-000-000 329.00
329.00
04/01/2022 - B15 APRIL 2022 RENT FOR UNIT B15 03/17/2022
E 10-190-235-000-000 190.05
190.05
190.05
78931 03/25/2022 A STORAGE PLACE 04/01/2022 - B3334APRIL 2022 RENT FOR UNIT B3334 03/17/2022
78930 03/17/2022 VERIZON WIRELESS 9900314854 ALPR CARD LINE CHARGES JAN-FEB 2022 02/23/2022
C.4.b
Packet Pg. 37
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4
3
3
,
4
3
0
.
0
2
)
Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-450-255-000-000 285.00
285.00
4,580.00
E 26-605-255-000-000 650.00
650.00
2243 TO TRIM (1) PINE TREE AT THE DOG PARK 02/16/2022
E 26-601-255-000-000 80.00
3,645.00
2421 MAR 2022 TRACT 18070 JADEN 03/17/2022
E 10-195-245-000-000 200.00
E 10-450-255-000-000 3,215.00
E 26-600-255-000-000 150.00
B 10-022-70-00 535.55
535.55
535.55
78937 03/25/2022 EZ SUNNYDAY LANDSCAPE 2420 MARCH 2022 PARKS AND PARKWAY MAINTENANCE03/17/2022
E 10-185-255-000-000 347.86
347.86
1,707.18
78936 03/25/2022 DENTAL HEALTH SERVICES 2195433 APR 2022 EMPLOYEE PAID DENTAL INSURANCE 03/16/2022
E 10-185-255-000-000 1,359.32
1,359.32
AN0000002428 FEB-22 ANIMAL SHELTERING SERVICES 03/22/2022
E 10-125-230-000-000 155.40
155.40
155.40
78935 03/25/2022 COUNTY OF RIVERSIDE AN0000002404 JAN-22 ANIMAL SHELTERING SERVICES 02/24/2022
E 10-160-250-000-000 526.50
526.50
22,618.21
78934 03/25/2022 CITY NEWSPAPER GROUP 36159 GT 03.03.2022 PLANNING COMMISSION VACANCY02/28/2022
66977 FEB 2022 LEGAL SERVICES - CODE ENFORCEMENT03/21/2022
C.4.b
Packet Pg. 38
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4
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)
Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-110-270-000-000 105.00
105.00
105.00
E 10-120-220-000-000 1,065.76
1,065.76
1,065.76
78942 03/25/2022 LEAGUE OF CA CITIES INLAND EMP 2846 IE DIVISION MEETING 02/17/2022 - COUNCIL MEMBERS HUSSEY, WILSON & ROBLES02/18/2022
78941 03/25/2022 INLAND BUSINESS FORMS 34436 VETERAN'S FREEDOM PARK T-BALL FIELD SIGN 02/28/2022
E 10-195-245-000-000 22.34
E 10-450-245-000-000 10.32
32.66
103.02
E 10-450-245-000-000 70.36
70.36
92291854 FY2021-2022 IRRIGATION SUPPLIES FOR PARKS & GROUNDS03/16/2022
E 10-172-265-000-000 50.00
50.00
50.00
78940 03/25/2022 FRUIT GROWERS SUPPLY 92292932 FY2021-2022 IRRIGATION SUPPLIES FOR PARKS & GROUNDS03/21/2022
E 10-450-245-000-000 104.40
104.40
104.40
78939 03/25/2022 FOOTHILL CHAPTER ICC 03212022 ANNUAL MEMBERSHIP DUES FOR FOOTHILL CHAPTER OF ICC03/21/2022
78938 03/25/2022 FASTSIGNS SAN BERNARDINO INV-21091 DOG PARK ANNUAL SPRING MAINTENANCE SIGN03/15/2022
C.4.b
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-110-142-000-000 170.10
170.10
340.20
E 10-110-142-000-000 170.10
170.10
MAR2022 SR MED REIMBMAR 2022 SR MEDICARE REIMBURSEMENT 03/21/2022
E 10-380-250-000-000 6,619.00
6,619.00
6,619.00
78947 03/25/2022 SYLVIA ROBLES FEB2022 SR MED REIMBFEB 2022 SR MEDICARE REIMBURSEMENT 02/22/2022
E 10-190-224-000-000 289.00
289.00
289.00
78946 03/25/2022 ON SITE COMPUTING 54002399 APRIL 2022 IT SERVICES 03/01/2022
E 10-370-250-120-000 68.75
68.75
68.75
78945 03/25/2022 OCCUPATIONAL HEALTH CENTERS CA 74701638 PHYSICAL FOR JACKIE GUIDO & JESSICA LAMBARENA03/16/2022
78944 03/25/2022 MOORE IACOFANO GOLTSMAN INC 0074068 FEB 2022 ON-CALL CASE PLANNER SERVICES 03/18/2022
E 16-175-142-000-000 9.21
E 65-425-142-000-000 3.80
987.48
987.48
E 10-185-142-000-000 22.35
E 10-370-142-000-000 18.00
E 10-450-142-000-000 12.49
E 10-140-142-000-000 31.14
E 10-172-142-000-000 17.36
E 10-175-142-000-000 17.18
B 10-022-66-00 787.72
E 10-120-142-000-000 42.71
E 10-125-142-000-000 25.52
78943 03/25/2022 LINCOLN NATIONAL LIFE INSURANC LCLN APR 2022 APR 2022 LIFE/AD&D/DEP LIFE/WI/LTD 04/01/2022
C.4.b
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-805-245-000-000 100.00
100.00
B 10-022-72-00 343.04
343.04
343.04
78952 03/25/2022 TERMINIX 417880068 MARCH 2022 PEST CONTROL SVCS FOR SENIOR CENTER03/02/2022
E 16-510-255-000-000 563.85
563.85
2,035.31
78951 03/25/2022 TEAMSTERS LOCAL 1932 008 APRIL 2022 MEMBERSHIP DUES 03/18/2022
E 16-510-255-000-000 1,471.46
1,471.46
171033120 FEB-22 ROUTINE MAINTENANCE 02/28/2022
E 10-190-238-000-000 84.00
84.00
84.00
78950 03/25/2022 ST FRANCIS ELECTRIC 171033121 FEB 2022 RESPONSE 02/28/2022
E 10-450-245-000-000 69.10
69.10
441.63
78949 03/25/2022 SPARKLETTS 16179154 031222 MAR2022 WATER FILTRATION SYSTEM RENTAL 03/12/2022
E 10-450-245-000-000 77.51
77.51
116867674-001 IRRIGATION SUPPLIES 03/11/2022
E 10-450-245-000-000 135.37
135.37
116981176-001 IRRIGATION SUPPLIES 03/16/2022
E 10-450-245-000-000 159.65
159.65
116832168-001 IRRIGATION SUPPLIES 03/10/2022
78948 03/25/2022 SITEONE LANDSCAPE SUPPLY 117042991-001 IRRIGATION SUPPLIES 03/17/2022
C.4.b
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-195-247-000-000 242.43
242.43
242.43
E 10-172-250-100-000 378.00
378.00
9,763.50
78956 03/30/2022 ADT COMMERCIAL LLC 144520262 4TH QTR4TH QUARTER SECURITY MONITORING (01/01/22-03/31/22)03/08/2022
E 10-172-250-100-000 1,008.00
1,008.00
00417165 FEB 2022 PERMIT PW INSPECTION 03/14/2022
E 25-600-255-000-000 2,240.00
2,240.00
00417152 FEB 2022 - VAN BUREN GRADING INSPECTION - SR PW OBSERVER INSPECTION03/14/2022
E 10-172-250-100-000 6,137.50
6,137.50
00335859 JANUARY 2022 INTERIM CITY ENGINEER SERVICES02/11/2022
E 10-190-211-000-000 4,000.00
4,000.00
4,000.00
78955 03/25/2022 WILLDAN 002-26094 FEB 2022 PLAN CHECK/ INSPECTION SVCS -PW & BLDG& SAFETY03/02/2022
E 10-805-238-000-000 293.50
293.50
293.50
78954 03/25/2022 USPS NEOPOST POSTAGE ON CALL 03182022 ACCT 74456587 POSTAGE METER 2022 03/18/2022
E 10-195-245-000-000 100.00
100.00
200.00
78953 03/25/2022 TIME WARNER CABLE 0007245030722 SR CTR CABLE/INTERNET BLDG3 - MAR-APR 202203/07/2022
417879290 MARCH 2022 PEST CONTROL SVCS FOR CIVIC CENTER03/02/2022
C.4.b
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-110-142-000-000 672.79
672.79
672.79
E 10-140-250-000-000 2,550.00
2,550.00
2,550.00
78963 03/30/2022 DARCY MCNABOE APR2022 DM HLTH REIMAPR 2022 DM HEALTH REIMBURSEMENT 03/28/2022
E 10-172-210-000-000 64.63
64.63
64.63
78962 03/30/2022 LANCE SOLL AND LUNGHARD LLP 49142 2021 GOVERNMENTAL AUDIT FINAL REPORT & F/S PREPARATION03/17/2022
E 10-140-250-000-000 375.00
375.00
375.00
78961 03/30/2022 INLAND BUSINESS FORMS 34476 BUSINESS CARDS FOR JESSICA LAMBARENA 03/28/2022
E 10-450-255-000-000 1,275.00
1,275.00
1,275.00
78960 03/30/2022 HDL SOFTWARE LLC SIN015774 FEB 2022 BUSINESS LICENSE PROCESSING FEES02/28/2022
E 10-125-230-000-000 58.28
58.28
123.03
78959 03/30/2022 EZ SUNNYDAY LANDSCAPE 2242 ANNUAL TURF SEEDING FOR DOG PARK 02/04/2022
E 10-125-230-000-000 64.75
64.75
36048B GT 3.10.22 NOTICE OF YOUTH MEMBER VACANCY02/09/2022
E 10-195-246-000-000 144.00
144.00
144.00
78958 03/30/2022 CITY NEWSPAPER GROUP 35947 GT 02.03.22 NOTICE OF PUBLIC HEARING ORDINANCE #336 - URGENCY 1ST & FINAL READ01/28/2022
78957 03/30/2022 CHAMPION FIRE SYSTEMS INC 62348 CITY HALL ALARM MONITORING 03/27/22-06/27/2203/26/2022
C.4.b
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
B 23-250-20-00 250.32
250.32
250.32
E 25-600-255-000-000 9,240.00
9,240.00
9,240.00
430532 03/01/2022 AMERICAN FIDELITY ASSURANCE CO D430532 MAR 2022 - EMPLOYEE CANCER & ACCIDENT INSURANCE03/01/2022
E 10-190-238-000-000 109.13
109.13
109.13
78967 03/30/2022 WILLDAN 00335967 FEB 2022 INTERIM CITY ENGINEER SERVICES 03/09/2022
E 10-175-250-000-000 129.17
129.17
129.17
78966 03/30/2022 TIME WARNER CABLE 0197046031622 CITY HALL CABLE - MAR-APR 2022 03/16/2022
E 10-190-210-000-000 12.43
12.43
582.88
78965 03/30/2022 SO CAL LOCKSMITH 52813 MASTER #5LF PADLOCKS-LOCKS FOR BARTON RD IRRIGATION BOX03/24/2022
E 10-120-210-000-000 19.17
19.17
233831592001 FY 2021-22 OFFICE SUPPLIES 03/11/2022
E 10-120-210-000-000 140.06
140.06
231245675001 FY 2021-22 OFFICE SUPPLIES 03/14/2022
E 10-190-210-000-000 411.22
411.22
233831338001 FY 2021-22 OFFICE SUPPLIES 03/13/2022
78964 03/30/2022 OFFICE DEPOT 231246085001 FY 2021-22 OFFICE SUPPLIES 03/15/2022
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
B 10-022-63-00 1,830.00
B 10-022-64-00 70.64
1,900.64
1,900.64
22,163.14
22,163.14
16726532 03/01/2022 CALPERS 457 PLAN PAYDATE 02102022 457EFT PAYMENT CALPERS ACH CONFIRM #100205658602/10/2022
E 10-450-142-000-000 722.37
E 16-175-142-000-000 577.89
E 65-425-142-000-000 722.37
E 10-185-142-000-000 1,444.73
E 10-190-142-000-000 2,459.14
E 10-370-142-000-000 1,444.73
E 10-140-142-000-000 2,167.10
E 10-172-142-000-000 577.89
E 10-175-142-000-000 1,011.31
B 10-022-61-00 5,973.82
E 10-120-142-000-000 3,617.06
E 10-125-142-000-000 1,444.73
B 10-022-62-00 7,199.67
7,199.67
7,199.67
16714920 03/01/2022 CA PUB EMPLOYEES RETIRE SYSTEM 03012022 HPERS MARCH 2022 PERS HEALTH INSURANCE ACH 100205629303/01/2022
16676011 03/15/2022 PUBLIC EMPLOYEES RETIREMENT PAYDTE 02242022 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 02/24/202202/24/2022
E 10-190-238-000-000 2,291.59
E 10-805-238-000-000 280.50
2,572.09
2,572.09
B 23-250-20-00 367.56
367.56
367.56
700709 03/11/2022 SO CA GAS COMPANY FEB 2022 GAS SERVICEFEB 2022 GAS SERVICE 03/11/2022
441952 03/29/2022 AMERICAN FIDELITY ASSURANCE CO D441952 APRIL 2022 - EMPLOYEE CANCER & ACCIDENT INSURANCE04/01/2022
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Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total
Check Register
CITY OF GRAND TERRACE
As of 3/31/2022
Check #Date
E 10-190-235-000-000 1,481.92
1,481.92
1,481.92
B 10-022-62-00 7,514.92
7,514.92
7,514.92
281150300 03/04/2022 CENTURYLINK 281150300 FEB2022 PHONE & INTERNET SERVICES 02/17/2022
E 65-425-272-000-000 581.06
2,281.75
2,281.75
166760008 03/01/2022 PUBLIC EMPLOYEES RETIREMENT PAYDTE 02102022 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 02/10/202202/10/2022
E 10-172-272-000-000 30.00
E 10-175-272-000-000 1,492.62
E 10-185-272-000-000 178.07
79200060 03/08/2022 WEX BANK 79200060 FEB-MAR 2022 VEHICLE FUEL CHEVRON 03/06/2022
E 26-604-238-000-000 57.22
E 26-605-238-000-000 46.02
13,138.70
13,138.70
E 26-601-238-000-000 53.68
E 26-602-238-000-000 74.33
E 26-603-238-000-000 12.39
E 10-450-238-000-000 1,351.73
E 16-510-238-000-000 6,832.05
E 26-600-238-000-000 66.07
E 10-172-238-000-000 89.50
E 10-175-238-000-000 89.51
E 10-190-238-000-000 4,466.20
17580166 03/09/2022 SO CA EDISON COMPANY FEB 2022 EDISON FEB 2022 ENERGY USAGE 02/25/2022
B 10-022-63-00 1,830.00
B 10-022-64-00 70.64
1,900.64
1,900.64
16747288 03/15/2022 CALPERS 457 PLAN PAYDATE 02242022 457EFT PAYMENT CALPERS ACH CONFIRM #100206707402/24/2022
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AGENDA REPORT
MEETING DATE: April 26, 2022 Council Item
TITLE: City Department Monthly Activity Report - February 2022
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes February 2022 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• City Manager Department Report [Final] - February 2022 (PDF)
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APPROVALS:
Konrad Bolowich Completed 04/18/2022 11:58 AM
City Manager Completed 04/18/2022 2:20 PM
City Council Pending 04/26/2022 6:00 PM
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MONTHLY REPORT
February 2022
PRESENTED BY
THE CITY MANAGER’S OFFICE
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i
Organizational Chart .........................................................................................1
City Clerk ...........................................................................................................2
Committee/Commissions ........................................................................7
City Manager .....................................................................................................8
Senior Center ....................................................................................... 12
Senior Bus Program ............................................................................. 15
Communications ................................................................................... 20
Planning and Development ............................................................................ 24
Code Enforcement ............................................................................... 43
Weekend Code ..................................................................................... 44
Parking/Graffiti ...................................................................................... 45
Animal Control ...................................................................................... 47
Public Works .................................................................................................. 52
Engineering Division ............................................................................. 53
Maintenance ......................................................................................... 53
Park Maintenance ................................................................................ 55
Burrtec Waste Generation Report ........................................................ 56
Public Works Administration ................................................................. 57
Sheriff’s Contract ............................................................................................ 59
Law Enforcement Services ................................................................... 60
San Bernardino County Fire ........................................................................... 62
Emergency Management Services ...................................................... 63
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records Management Building & Safety Storm Drain Maintenance Payroll
FPPC Filings Code Enforcement
Facilities Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
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City of Grand Terrace
City Clerk’s Department
City Clerk
•Agenda Processing
•Elections
•Records Management
•FPPC Filings
•Public Records
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DATE: April 26, 2022
TO: City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
FEBRUARY CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary responsibilities for this department are Council Support Services, Records Management, Administrative Processing, Board Administration and Election Services. Each of these functions require a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s history. AGENDAS/POSTINGS The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the Community Redevelopment Agency. The total number of agendas processed for the month of February 2022 are three (3), spending a total of twenty-two (22) hours preparing the agenda packet producing 453 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
September 2 0 2
October 2 2 4 November 1 1 2
December 1 1 2
January 2 0 2
February 2 1 3
Total Processed 10 5 15
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RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified, and published, when appropriate. It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions processed for the month of February is give (5). There were no
ordinances processed.
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY TOTALS
September 2 0 2
October 3 0 3
November 1 1 2
December 5 0 5
January 7 1 8 February 5 0 5
Total Processed 23 2 25
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group, or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if presentation will be held at another venue. There were no recognitions, proclamations or in memoriam certificates issued for the month of February 2022.
Month Certificate of Acknowledgment w/Pin
Certificate of Recognition w/Pin Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total
September 0 39 1 0 0 0 40 October 0 6 0 1 0 0 7
November 0 7 0 0 0 1 8
December 0 0 0 0 0 0 0
January 0 43 0 0 0 1 44
February 0 0 0 0 0 0 0
Total 0 95 1 1 0 2 99
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CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents include contracts and agreements, and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file. For the month of February 2022, City Council approved three (3) agreements.
CONTRACTS & AGREEMENTS PROCESSED
September 2
October 1
November 1 December 4
January 2
February 3
Total 13
RECORDS REQUESTS
The City Clerk’s office received ten (10) Requests for Copies of Public Records for the month of
February 2022. Seven (7) of these requests were completed within the Government Code
Section 6253(c)’s requirement of ten (10) calendar days and three (3) required an extension.
The total number of pages provided in response to those requests were 86.
RECORDS REQUEST SUMMARY
Month
Requests Received Completed Within 10 Days
Completed with 14-Day Extension
# of Pages Provided
Letter to Requestor – No Records
September 7 7 0 45 1
October 14 13 1 130 5
November 6 6 0 63 2
December 8 6 2 11,258 0
January 17 9 6 471 4
February 10 7 3 86 3
Total Requests 62 48 12 12,053 15
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CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating, and responding to internal department requests, external agency cooperation and legislative bodies. For the month of February 2022, the City Clerk’s office responded to 288 telephone calls from residents, contractors, vendors, consultants, and in-house customer service assistance to City staff.
TELEPHONE CUSTOMER SERVICE
September 278
October 288 November 290
December 311
January 352 February 288
Total Calls 1,807
HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee and City Manager and City Council, maintains the committee minutes of its proceedings and provides support for the Annual Art Show, Country Fair and City Birthday Party.
Month Committee Meeting
Emails w/Committee Members & Vendors
Written Correspondence w/Committee Members
Telephone Calls with Committee Members & Vendors
Art Show/Country Fair & City Birthday Prep & Attendance
Total # of Hours
September 0 .5 0 0 0 .5
October 1 .5 0 .25 0 1.75
November 1 .5 0 .25 0 1.75
December 1 .5 .5 .25 4.0 6.25
January 1 .5 .5 0 0 2
February 1 .5 .5 .5 0 2.5
TOTAL # HOURS 5.0 3.0 1.5 1.25 4.0 14.75
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COMMITTEES/COMMISSIONS The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up to date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities Committee 7 0 0
Planning Commission 4 0 1
Parks & Recreation Committee 5 0 0
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City of Grand Terrace
City Manager’s Office
City Manager’s Office
•City Manager’s Office
•Human Resources
•Senior Center
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DATE:
April 26, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Debra L. Thomas, City Clerk
SUBJECT: February-2022 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
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HUMAN RESOURCES
Mission:
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization.
3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5. Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
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TABLE 1
Recruitment Activity
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Recruitments Initiated 3 0 2 0 0 1
Recruitments in Progress 3 1 1 3 1 1
Recruitments Pending 2 1 1 0 1 0
Applications Processed 129 0 49 35 0 0
New Hires Processed 2 0 4 4 0 0
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Recruitments Initiated 1 2
Recruitments in Progress 1 1
Recruitments Pending 1 1
Applications
Received/Processed
10 19
New Hires Processed 0 1
TABLE 2
Employee Job Performance Activity
Description
Jul-
2021
Aug-
2021
Sept
2021
Oct-
2021
Nov-
2021
Dec-
2021
Evaluations Processed 1 0 1 3 1 6
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Evaluations Processed 0 0
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational, and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Nutrition Program (# of meals
served)
660 815 1,015 730 860 915
Homebound Meals 230 285 295 335 295 200
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party /
Health Screening
Christmas / Holiday Celebration
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2022
*Feb
2022
**Mar
-2022 Apr-
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May-
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Jun-
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Nutrition Program (# of meals
served)
795 670
Homebound Meals 285 270
Arts and Crafts Classes
Bingo
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Bunco
Coffee with Shari
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party
Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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1
0
100
200
300
400
500
600
700
800
900
July August September October November December
660
815
1015
730
860 915
230
285 295 335 295
200
Senior Center (2021 -22)
July-2021 -December-2021
# of Meals Served Homebound Meals
0
100
200
300
400
500
600
700
800
900
January February March April May June
795
670
0 0 0 0
285 270
0 0 0 0
Senior Center (2021-22)
January-2022 -June-2022**
# of Meals Served Homebound Meals
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
324 441 407 209 373
213
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Within City Limits (Senior
Center, Stater Brothers,
Library)
349 259 0 0 0 0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
TABLE 3
# of Rides
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
652 879 835 418 756 430
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Within City Limits (Senior
Center, Stater Brothers,
Library)
716 533 0 0 0
0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
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50
100
150
200
250
300
July August September October November December
324 441 407
209
373
213
652 879 835 418 756 430
Senior Transportation
July-2021 -December-2021
# of Passengers # of Rides
200
250
300
January February March April May June
349
259
716 533
Senior Transportation
January-2022 -June -2022
# of Passengers # of Rides
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Oc-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2. Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments, and cash collection of the City’s resources to enhance the City’s
financial condition.
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TABLE 1
Financial Activity
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Invoices Processed 165 124 145 136 120 163
164 Checks Issued 76 88 86 108 72 164
Purchase Orders Established 18 10 12 10 9 5
Revenue Receipts Recorded 22 31 45 57 47 23
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Invoices Processed 170 104
Checks Issued 143 126
Purchase Orders Established 7 8
Revenue Receipts Recorded 71 63
165
76
18 22
124
88
10
31
145
86
12
45
136
108
10
57
120
72
9
47
163 164
5
23
0
25
50
75
100
125
150
175
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and
2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1. City – all Funds;
2. Measure I – Fund 20;
3. Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
170
143
7
71
104
126
8
63
0
20
40
60
80
100
120
140
160
180
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 2 2 2 2 1 1
Activities/Items Added to Slideshow 0 0 0 0 0 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 2
Activities/Items Added to Slideshow 0
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 3 4 1 2 1 0
Number of Subscribers 865 866 872 873 874 881
Change in Subscribers 35 1 6 1 1 7
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 1
Number of Subscribers 885
Change in Subscribers 4
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
* New e-newsletter management system does not currently track emails opened.
2021-2022 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 3 4 0 8 3 2
Total Reach* 4,068 5,794 0 7,290 2,126 2,389
Total Engagement** 376 608 0 716 104 493
Page Followers 2,540 2541 2,560 2,583 2,601 2,603
New Page Followers 9 1 19 23 18 2
Facebook Jan Feb Mar Apr May Jun
Posts 5 6
Total Reach 11,590 14,896
Total Engagement 2,831 1,021
Page Followers 2,623 2,631
New Page Followers 20 8
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County
% of
Pop.
1) Twentynine Palms 31.02%
2) Apple Valley 25.89%
3) Yucca Valley 25.16%
4) Grand Terrace 19.93%
5) Hesperia 16.30%
2,540 2,541 2,560 2,583 2,601 2,603 2,623 2,631
2,300
2,550
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22
FACEBOOK PAGE FOLLOWERS
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 0 0 0 0 0 0
Impressions 740 1,085 475 328 328 236
Followers 334 333 334 340 340 340
New Followers 3 -1 1 1 1 0
Twitter Jan Feb Mar Apr May Jun
Tweets 3 2
Impressions 499 1,184
Followers 343 343
New Followers 3 0
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2 2 2 2 1 1
Video Views 88 86 56 60 62 37
Subscribers 171 171 171 172 172 173
Change in Subscribers -1 0 0 1 0 1
YouTube Jan Feb Mar Apr May Jun
Video Uploads 2 2
Video Views 92 58
Subscribers 173 173
Change in Subscribers 0 0
*** Impressions refers to the number of times a tweet has been seen.
334 333 334
339 340 340 343 343
300
325
350
375
400
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb -22
TWITTER PAGE FOLLOWERS
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City News Jul Aug Sep Oct Nov Dec
Articles 6 1 1 0 3 2
1/2-Page Ad 0 0 0 0 1 0
1/4-Page Ad 1 1 1 0 0 0
City News Jan Feb Mar Apr May Jun
Articles 2 2
1/2-Page Ad 0 0
1/4-Page Ad 1 2
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 0 0 0 4 1 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 0 1
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 1 0 1 0 1 0
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter 1 0
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City of Grand Terrace
Planning and Development Services Department
Planning & Development
•Land Use Planning
•Planning Commission
•Building & Safety
•Code Enforcement
•Enforcement Program
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City of Grand Terrace Planning and Development Services Department
.
DATE: April 26, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning Division
SUBJECT: FEBRUARY 2022 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning Division.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Plan Review
The Planning Division is budgeted for one full time Director, one full-time Associate
Planner and one full-time Assistant Planner. All positions are filled and together constitute
a minimum of 480 monthly service hours.
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Planning and Development Services
Page 2 of 12
Activity Summary for Planning
Planning Counter Requests for Information: 55
Planning Phone Calls Received: 140
Planning E-mails Received/Answered: 1158
FEMA/COVID-19/SBC OES: Related E-mails Received: 54
Application Summary
The Planning Division received 22 new applications in February, and 15 applications were
carried over applications. Minor applications such as a new business, patio cover, or small
room additions are handled as a Land Use application and typically processed within 2-3
days. Larger additions over 500 square feet or second dwelling units are handled
administratively by staff with noticing, and those projects that are either new development
or exceed the Director’s administrative authority are handled as Major Permits and are
reviewed by the Planning Commission. Home occupation permits are for home based
business, such as consulting, housekeeping, and small craft businesses.
Application Summary for February 2022
Applications Number
Received
Carried Over Completed Under Review
Major 0 14 0 14
Administrative 1 1 1 1
Land Use 14 0 13 1
Home
Occupation
1 0 0 1
Sign 0 0 0 0
Special Event 3 0 1 2
DAB 3 0 3 0
Total 22 15 18 19
0 2 4 6 8 10 12 14 16
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in
February 2022
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review.
Fiscal year 2021-2022 to date the Planning Division has received 104 applications for
review, 19 applications from previous months remain under review. A comprehensive list
of the applications and their status is at the end of the Planning Division’s report.
Five new business applications were received in the month of February:
1. Barber Shop
2. Skin Theory Aesthetics
3. Terra Vista Counseling
4. Rose’s Nails (Existing, New Ownership)
5. Royal Tea Boba Shop
Overall, Land Use applications are the most predominant applications that the Planning
Division processes. Fourteen Land Use applications were received in February.
0 10 20 30 40 50 60 70 80 90
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
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Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
11/2/2020 SA 20-08
CUP 21-01
V 20-01
LM 20-2
E 20-08
Bickel Group Multi-Tenant
Commercial
APN’s:0275-
242-10, 11
Approved by the
Planning
Commission on
3/18/2021
05-15-2021 –
Construction
drawings
submitted.
Grading Permit
Issued.
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on
0.88-aces. There were no appeals made during the public hearing.
3/29/2019 SA 19-04
E 19-03
Leonardo and
Anel Aguayo
Single Family
Residence
0275-083-09 Under
Construction
At the public hearing held on June 6, 2019, the Planning Commission adopted a Resolution
2019-07, approving the construction of a 3,627-square foot single family home on a 0.48-
acre lot. There were no appeals made during the public hearing.
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Two lots Grading
Plans
0276-431-21,
22
Under
Construction
On August 16, 2018, the Planning and Development Services Department approved the
rough grading for two lots located on the west side of Vista Grande Way, north of Grand
Terrace Road.
11/15/2020 SA 17-04
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood
Street
Under
Construction
At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution
2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre
lot. There were no appeals made during the public hearing
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
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RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. Four DAB meetings took place in the month of February.
Development Advisory Board (DAB)
Date
Submitted
Case No. Applicant Description Location Status
02/07/2022 DAB 22-04 Peter Vo 35 Cluster Homes APN:1178-
251-01
Under Review
02/07/2022 DAB 22-03 Westport
Property
Light Manufacturing
Building
21801 Barton
Rd
Completed
February 28,
2022
02/01/2022 DAB 22-02 CRV
Recycling
Recycling Center 21801 Barton
Rd
Completed
February 28,
2022
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
One Planning Commission Meeting was held in the month of December and the following
actions occurred:
February 3, 2022:
• The Planning Commission adopted a Resolution, the general plan
conformity finding pursuant to Government Code Section 65402 for the City
of Grand Terrace’s proposed acquisition of real property located north of
the intersection at Michigan Street and Commerce Way in the City of Grand
Terrace (APN’s 1167-231-10 & 1167-231-22 and approximately 12,800
square feet) is not subject to and exempt from CEQA pursuant to CEQA
guidelines sections 15060(c)(3), 145378(b)(5), and 15061(b)(3); and finding
general plan conformity pursuant to government code sections 65402 for
such proposed acquisition of real property by the City of Grand Terrace.
Conforming Uses and Grants
The City was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the City is the
recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
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Grant Status Grant Amount
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017. Site
visit completed in November 2017.
Awarded.
Community workshop held on
4/11/2019.
Community workshop #2 – July 19, 2021
$212,500
(Estimated Project
cost $520,000)
Specified Grant - Blue Mountain
Trailhead and Trail Grant
Non Competitive.
Staff met with State Representatives
and on August 15, 2019 and March 18,
2020– Property being negotiated with
owner for access easement.
05-12-2021 - Interactive website
presentation update by Hirsch and
Associates
$1.2 Million
Local Early Access Planning
Grant (LEAP)
Over-the-counter grant complemented
with technical assistance for the
preparation and adoption of the sixth-
cycle Regional Housing Needs
Assessment and the City’s Housing
Element.
$65,000
Regional Early Access Planning
Grant (REAP)
One-time grant funding to regional
governments and regional entities for
planning activities that will accelerate
housing production and facilitate.
Staff support for the
Housing Element.
Community Emergency Response Team
Due to COVID-19 social distancing restrictions, CERT meetings have been held via
Zoom. A special CERT volunteer meeting was held on February 3, 2022.
During the meeting the following items were discussed:
• Virtual Disaster Workshop San Bernardino County Operation Area FY 20
• Training opportunities
• Blue Mountain Hike
• San Bernardino County Updates
• Radio AM1640
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
1/14/2022 SA 22-01,
V 22-01, E
22-01
Catherine
Tran
New Office/Retail
Building
22881 Barton Rd
APN: 0276-202-25
Project
Submitted
Deemed
Incomplete
Staff continues
to work with
applicant.
Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above
applications proposing a new office/retail multi-tenant shopping center. The proposed
building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites,
parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of
the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning
Area 3 (P.A. 3).
11/17/2021 SA 21-09
CUP 21-06
E 21-07
V 21-02
SP 21-01
Sunoil Retail
Group
Gas Station 22505 Baron Road
APN:1178-011-07
Project
Submitted
11/17/2021
Under Review
Deemed
Incomplete
Staff continues
to work with the
applicant
The application is proposing the construction of a 2,660 square foot gas station and
convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-
07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas
station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels;
the convenience store will consist of providing fresh hot, cold, and prepackaged items. The
project will also include two community outdoor area. Access to public street through
Mount Vernon and Barton Road.
9/10/2021 SA 21-08
E 21-05
Carli Norris Single Family
Residence
APN:0276-421-27 Project
Submitted
Deemed
Incomplete on
10/14/2021
Staff continues
to work with
applicant.
4/28/2021 TTM 21-01
SA 21-05
E 21-03
Tony Jara Six Lot
Subdivision and
Five Single
Family
Residences
11899 Rosedale
Avenue
Project
Submitted
Deemed
Incomplete on
6/7/2021
Second
Incompleteness
Letter issued
on 2/1/2022
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Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications
proposing to subdivide 3.8 acres into 6 single family lots. Each lot will have an approximate
2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the
six lots will include the existing residence located on the west side of the property, fronting
Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family
Residential with an Agricultural Overlay District, and designated Low Density Residential
on the General Plan Land Use Map.
3/31/2021 SA 21-03
CUP 21-03
E 21-02
Yakuta
Enterprises
Convert Single
Family to
Multifamily
22756 Palm
Avenue
Deemed
Incomplete and
inconsistent the
zoning
5/7/2021
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to
convert an existing 1,371 square foot nonconforming residence to a multifamily duplex
on a 0.32-acre lot. The site improvements will include façade improvements, curb,
sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape,
driveway and required parking. The property is zoned Barton Road Specific Plan, Office
Professional.
11/25/2020 SA 20-09
CUP 20-02
E 20-09
Condor
Energy
Storage
Battery Energy
Storage Site
APN:1167-151-77
(Generally located
near the corner of
Main Street and
Taylor Street)
Deemed
Incomplete on
1/22/2021,
New Concept
Resubmittal
Received on
3/8/2021 -
Anticipated PC
Third quarter
2021
Second
Incompleteness
Letter issued
4/8/2021
Resubmittal on
10/4/2021
Public
Outreach
Workshop –
11/02/2021
Resolution
accepted
12/02/2021
Condor Energy Storage, LLC (“Applicant”) represented by Keith Latham is proposing to
construct a 200-megawatt battery energy storage system (BESS) located on
approximately a 10-acre parcel land. The proposed project will consist of lithium-ion
energy batteries installed with racks, inverters, switchgear, and other associated
equipment to directly interconnect into the Southern California Edison (SCE) Highgrove
Substation located directly north of the proposed property. The site will have remote
operational control and periodic inspections and maintenance will be performed, as
necessary. The project improvements will include, but are not limited to perimeter wall and
fencing, perimeter landscaping, underground electrical cabling, concrete pad for the
electrical equipment, and street improvements. An initial environmental study is being
prepared by MIG Consultants. The property is zoned M2 (Industrial).
8/12/2020 GPA 20-02
SPA 20-02
SA 20-03
CUP 20-01
E 2-03
Greens INV
15 LLC
22317, 22273,
22293 Barton
Road
Multi Family, Hotel,
Restaurant Retail
Deemed
Incomplete on
9/23/2020 –
Anticipated PC
– first quarter
2022
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Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an
approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including
a 4-story hotel and potential restaurant or retail uses on the north side of the property. A
2.9-acre multi-family residential development is proposed on the south side of the property,
to include 7 multi-family buildings and amenities. The site improvements include parking,
drive thru, landscaping, trash enclosures, loading areas, access, and street improvements.
The site is located on the Barton Road Specific Plan, General Commercial zoning. A
Specific Plan Amendment update for Barton Road is being prepared and an expanded
environmental is also being prepared by Michael Baker to support the development.
3/16/2020 GPA 20-01
ZCA 20-01
Darryl Moore Change of
Zoning from R1-
7.2 to R2
12266 Michigan
Street
Project
Withdrawn by
the Applicant
on September
16, 2020
Aegis Builders is proposing to develop a 4.5-acre residential infill project. The applicant
is proposing a General Plan Amendment and Zoning Code Amendment to change the
zoning from R1-7.2 Single Family Residential to R2-Low Medium Density Residential
and to reduce the minimum 3-acre lot size requirement for the existing church to 2-acres.
The proposal includes a Tentative Tract Map subdivision of 22 residential lots and a 2-
acre lot for the existing church. A Specific Plan has been submitted as part of the 22
residential housing development. The proposed two-story homes will vary in size
between 2,766 square feet to 4,593 square feet and the lots will range in size from about
3,000 square feet to about 5,400 square feet. The project has been placed on hold by
the request of the applicant.
3/16/2020 SA 20-02
TTM 20-01
SP 20-01
E 20-02
Darryl Moore 22 single Homes
and TTM
122667 Michigan
Street
Project
Withdrawn by
the Applicant
on September
16, 2020
Aegis Builders is proposing to develop a 4.5-acre residential infill project. The applicant
is proposing a General Plan Amendment and Zoning Code Amendment to change the
zoning from R1-7.2 Single Family Residential to R2-Low Medium Density Residential
and to reduce the minimum 3-acre lot size requirement for the existing church to 2-acres.
The proposal includes a Tentative Tract Map subdivision of 22 residential lots and a 2-
acre lot for the existing church. A Specific Plan has been submitted as part of the 22
residential housing development. The proposed two-story homes will vary in size
between 2,766 square feet to 4,593 square feet and the lots will range in size from about
3,000 square feet to about 5,400 square feet. The project has been placed on hold by
the request of the applicant.
5/31/2019 SA 19-05
CUP 19-04
E 19-06
ZC 19-01
MD 19-01
Edwin
Renewable
Fuels
Plastic Recycling
and
office/educational
uses
21801 Barton
Road
Deemed
Incomplete on
6/26/2019.
Resubmitted
Plans received
on 6/2/2020
were
distributed for
review
Staff continues
to work with
Applicant.
Edwin Renewable Fuels is proposing to construct an 80,898 square-foot, 42-foot high
industrial building for cardboard and plastic recycling, conversion of plastics into fuel,
storage of fuel and transport of fuels off-site. The site measures approximately 5.44-acres
and it is zoned M2-Industrial. The applicant is currently working with AQMD on permitting
compliance.
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10/2/2018 SA 18-09
TTM 18-02
V 18-01
E 18-08
Aegis
Builders, Inc
16 Apartments 11695 Canal
Street
Deemed
Incomplete on
10/31/2018 &
3/26/2019
Resubmittal
and Incomplete
on 7/23/2020
Resubmittal
received on
11/11/2020.
Deemed
Incomplete on
12/10/2020 –
Resubmittal
Received
11/12/2021
Deemed
Incomplete on
1/6/2022
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres.
The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including
2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom
units. The Project site is triangularly shaped and does not have direct access to a public
street. Access to the public street will be across the Gage Canal property. The City of
Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal,
and has assured access to the parcel which has historical rights of access over the canal.
The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential
Project (707
Homes)
1167-151-22, 68,
71, 73, 74, 75
DEIR
anticipated for
public review
winter 2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The
Specific Plan proposes to designate the properties within the Specific Plan as Residential,
Commercial, Business Park, and Public Facilities. The Land Use Plan includes
Residential, Business Park and Public Facilities Overlays.
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
DEIR
anticipated for
public review
winter 2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial.
The Specific Plan proposes to designate the properties within the Specific Plan as
Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan
includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and
accompanying entitlement application is anticipated for public consideration commencing
this summer (2021)
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Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03
E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage
Facility
APN: 0275-
191-06, 30
Approved –
Grading plans
submitted.
Community
Benefit
Agreement in
Review
The project was approved by the City Council on August 25, 2020, upholding the Planning
Commission determination to establish an industrial semi-trailer storage facility on
approximately 22 acres. A maximum of 650 total semi-trailers, shipping and storage
containers and chassis will be stored on the site at any given time. A 900 square foot
caretaker’s admin office and a 4,800 square foot maintenance building will be constructed
under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay
District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in
review. A rough grading permit has been issued.
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Incomplete on
10/18/2017 &
2/27/2018. Initial
Study being
prepared
The applicant is proposing a recycling use whereby recyclable wood for dismantling,
sorting, and packing arrives in the site and is re-used to create wood pallets. The use is
proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office
will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work
canopies will be used for recycling activities.
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
02/04/2022 ASA 22-02 Joseph
Valadez
Room
Addition/Remodel
22825 Miriam
Way
Under Review
12/03/2021 ASA 21-10 Doug
Courtney
1,040 Square foot
Addition
12719 Royal
Ave
Approved
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
02/28/2022 LU 22-29 T-Mobile West Wireless Antenna
Upgrades
12745 Oriole Ave Under
Review
02/25/2022 LU 22-28 Nicole Urrea New Business 22545 Barton Rd,
Ste 204
Approved
02/25/2022 LU 22-27 Takenya Clark-
Jeffries
New Business 12139 Mount
Vernon
Approved
02/22/2022 LU 22-26 Yvette Gonzalez Patio Cover 12149 County
Club Ln
Approved
02/22/2022 LU 22-25 Huynh Nguyen New Business 22400 Barton Rd,
Ste 10
Approved
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02/18/2022 LU 22-24 Erika Villalpando Temporary POD 12635 Warbler
Ave
Approved
02/18/2022 LU 22-23 Danielle Cruz New Business 12139 Mount
Vernon, Ste 10
Approved
02/17/2022 LU 22-22 Glenn Schnager Shed 22907 Grand
Terrace Rd
Approved
02/14/2022 LU 22-21 Melanie Randal Block Wall
Replacement
23400 Westwood
St
Approved
02/11/2022 LU 22-20 Johnny Norris New Business 22421 Barton Rd
Approved
02/09/2022 LU 22-19 Basil Fabrizio Workshop Repair 21559 Litton Ave Approved
02/09/2022 LU 22-18 Tamara Rosuall Temporary POD 12729 Sandburg
Way
Approved
02/04/2022 LU 22-17 Mathew Dunbar Gate 22226 Van Buren
St
Approved
02/02/2022 LU 22-16 Judy Hallock Pool 23030 Siskin Ct
Approved
HOP Application
Date
Submitted
Case No. Applicant Description Location Status
02/04/2022 HOP 22-02 Ketsia Ellis Home Office/Etsy 22815 Raven
Way
Under
Review
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DATE: April 14, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Luis Gardea, Building Official Planning and Development Services Department
SUBJECT: FEBRUARY 2022 PLANNING AND DEVELOPMENT SERVICES
MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, Code Enforcement, and Animal Control. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
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The Building and Safety Division is budgeted for one full time Permit Technician and one
full time Building Official. These two positions constitute up to 240 monthly service hours.
Additionally, the Department budgets for plan checking and inspection services through a contract with Willdan Engineering. Inspection services are conducted on-call as needed by staff. The cost of these services is offset through the collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 40 permits issued in February. Year to date a total of 260 permits have been issued with a total revenue of $89,715.52. In addition, a total number
of 115 customers were assisted at the Building & Safety counter for the month of February.
Monthly Revenue Year to Date Revenue $13,037.78 $89,715.52 Permits Issued Permits issued in February include, HVAC replacements, re-roofs, block wall, and PV solar. Another permit issued in February also includes a fire damage repair and
installation of a grease interceptor for a future restaurant. Permits that are currently in construction include 11731 Terrace Avenue which consists of installing underground electrical for future lighting and site improvements for a proposed trailer yard and community garden.
Permit Activity -February 2022
Applications recv'd (38)Permits issued (40)
Permits final (20)Business Occupancies (0)
Expired Permits (14)
Permit Activity -Year to Date
Applications recv'd (282)Permits issued (260)
Permits final (135)Business Occupancies (7)
Expired Permits (68)
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* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-February 2022
(N) SFR (0)Block Wall (1)Reroofs (3)Water Heater / Plumbing (1)
HVAC Mechanical (7)Solar (14)Panel Upgrades / Electrical (2)Patio Covers (1)
Res. Alteration / Addition (7)Pool Spa (1)
Residential Permits Issued-Year to Date FY 2021-2022
SFR New (0)Block Walls / Retaining Walls (12)Reroofs (33)
Water Heater / Plumbing (11)HVAC Mechanical (39)Solar (83)
Panel Upgrades / Electrical (23)Patio Covers (9)Residential Alteration / Repair (34)
Pools/Spa (5)Grading (0)
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Inspections
A total of 70 inspections were conducted in February, with 26 of them being final inspections.
Commercial Permits Issued -Year to Date FY 2021-22
Commercial Tenant Improvement (3)Signs (4)
Electrical (1)Demolition (1)
Grading (0)New Commerical (0)
0
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BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Major Projects Under Construction Major projects under construction include a tenant improvement for an adult day care “St.
Christopher Adult Day Care Center” located at 22400 Barton Rd.
Additionally, a tenant improvement for Mazzullis’ Family Kitchen located at 22320 Barton Rd. Suite C. is currently under construction and expected to open Spring 2022.
Project Description/Location Status
Anel Aguayo – 12040 La Cadena Dr.
12040 La Cadena Dr. – Precise grading for new single-family residence Drywall inspection complete – under construction
Frank Randall 23400 Westwood St.
23400 Westwood St. – Precise grading & new single-family residence Under Construction – Drywall completed
Pat Mazzulli 22320 Barton Rd.
22320 Barton Rd. – Tenant improvement for Mazzullis’ Family Kitchen Under Construction
Edward Giroux – 21891 Vivienda Ave.
21891 Vivienda Ave. – Construction of a new classic car storage, 3 – car garage, swimming pool, and block wall
Under Construction – Footings completed
Edna Medrano 22400 Barton Rd.
22400 Barton Rd. – Tenant improvement for an adult day care center Under Construction – Plumbing inspected
Plan Checking Activity For February 2022, a total number of thirty-four plans were submitted for review and re-submittal. Plans submitted include PV solar, a patio cover, and tenant improvement for accessibility upgrades at CVS Pharmacy.
Project Description/Location Status
Bickel Group – 22200 Barton Rd.
22200 Barton Rd. – Precise grading, street improvements, and (N) 5,342 sq. ft. multitenant building – Terrace Plaza
In Plan Check – Plans approved
Wilden Pump Co. 22069 Van Buren St.
22069 Van Buren St. – Proposed parking lot expansion, new loading docks, and tarmac building
In Plan Check – Corrections issued
Robert Morton – 22045 Barton Rd.
22045 Barton Rd. – Tenant improvement for Aibeto’s Mexican Food In Plan Check – Plans approved
CVS Pharmacy – 12071 Mt. Vernon Ave.
12071 Mt. Vernon Ave. – Tenant improvement for accessibility upgrades at CVS Pharmacy In Plan Check – 1st submittal received
Randall Jepson – 12210 Michigan St. Suite A
12210 Michigan St. – Tenant improvement for beauty salon In Plan Check – Plans approved
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Public Works Encroachment Permits Six Public Works/Encroachment Permit applications were taken in for the month of February. Five permits were issued for the month, which includes applications that were
received in the previous month.
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SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
➢ Tow vehicles after 72-hours have elapsed
➢ Remove graffiti
➢ Business Licenses The Division is budgeted for one full time Code Enforcement Officer, Animal Control Specialist, and Office Specialist. On-call coverage is provided to manage after hour emergency animal control calls.
The city is divided into seven zones, including commercial centers, and the zones are
inspected on a continual rotating basis over a two-week period. A set route is driven each day in addition to the zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van Buren Street. Activity Summary for Code Enforcement Code Enforcement had 110 cases carried over from the previous month, 33 new cases opened, and 50 cases were closed in January. The chart below demonstrates a breakdown of Code cases by detailing how many cases were carried over from the previous month, opened, closed, and still being addressed.
74
75
76
77
78
79
80
88
85
64
110
348
39
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41
42
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40
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33
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31
32
33
34
35
36
37
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25
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50
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82
83
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85
64
110
348
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MAR'21
APR'21
MAY'21
JUN'21
JUL'21
AUG'21
SEP'21
OCT'21
NOV'21
DEC'21
JAN'22
FEB'22
2021-2022 CODE CASE
Number of Cases Carried Over
Number of Cases Opened
Number of Cases Closed
Number of Cases In Process
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The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
Citations Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22
Number of
Inspections
Conducted
211 270 136 40 73 64 64 100 105 90 93 137
Number of
Notice of
Corrections
Issued 18 24 13 20 33 20 24 27 47 32 26 45
Number of
Notice of
Violations
Issued 9 32 10 3 12 9 8 11 11 13 19 281
Number of
Citations
Issued
14 2 14 5 4 4 6 8 14 11 27 27
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to
Burrtec, or homelessness on public property referred Sheriff’s Department. Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends
and conducts zone inspections and scheduled re-inspections. Weekend code
enforcement also handles code violations such as unpermitted yard sales, open house signs, and parking violations. The table below demonstrates weekend code enforcement activities by type for this fiscal year.
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Graffiti/Vandalism/Illegal Dumping:
There were two cases of illegal dumping and two cases of graffiti reported in February;
all cases have been resolved.
Parking Citations:
In February , sixteen vehicle related citations were issued. There were no citations issued for street sweeping enforcement. Street Sweeping in residential areas
occurs on the first, second, and third Thursdays of each month.
As of June 4, 2020, Code Enforcement resumed issuing street sweeping citations for vehicles parked on the street during street sweeping hours which was suspended due to COVID-19. Other parking citations include expired registration, parking on unpaved surfaces, and commercial vehicles in residential areas. Parking citations are issued by Code Enforcement Staff, as well as Sheriff Deputies.
3 3 6 7 6
1 4 5
13
4
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2
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5
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7
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5
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24 21
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12 10
45
16
3 4 7 4 5 2 1 3 2 4 2 2
6
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8
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15
0
11
19
0
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0 0 0 0 0 0 0
29
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23 21
14
5 2 4 1 0
0
10
20
30
40
50
60
Mar'21 Apr'21 May'21 Jun'21 July'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs Open house and other signs
Illegal Dumping Follow-up inspections Parking violations
Other Public Nuisance Unpermimitted Construction
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Non-Owner Occupied/Rental Property Program There are approximately 351 properties in the Program (number is subject to change
as properties get sold or becomes owner occupied) consisting of both single-family units and multiple family units (i.e., apartments, duplexes, triplexes, and quadruplexes). In January, the Rental Inspection invoices were mailed. By the end of February, the total amount collected is $30,225.00
Business Licenses
For the month of February, our Code Enforcement department reviewed the accounts for business licenses that were expired. We received a sum of $22,471.42 for past due business licenses. This is a direct result of our Code Enforcement department implementing and following up on the business license.
58
121
227
283
182
266
61 94
155
62 79 22
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Street Sweeping
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Animal Control Services
With the implementation of Animal Control Services, the city has instituted the practice of first making every effort to return stray dogs to its owner, by checking it for tags
or microchip. If the owner cannot be identified, the city will place a photograph of
the impounded animal on the City’s Facebook page so that owners can reclaim their pet. Animal Control is also working to identify animals via Facebook who have been sent to the animal shelter and have since been returned to their owner so their status can be updated for the public. If the dog is unlicensed the owner will be given a citation,
but the fine is dismissed if the dog is licensed within 7 days.
Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Parking in Handicap Zone 0 0 2 0 2 3 3 5 2 1 0 3
Other Parking Violations 1 0 8 20 7 13 19 30 21 13 0 2
Expired Registration/Missing plates or tabs 0 5 20 11 6 10 2 10 4 6 1 0
Vehicles Blocking Sidewalk/Driveway 0 1 3 0 2 4 6 13 17 1 0 0
Commercial Vehicle Violations 3 0 1 1 1 7 1 6 8 4 2 0
Recreational Vehicle Violations 0 1 2 2 1 1 1 3 2 4 3 1
Vehicles on Unpaved Surface 0 0 0 0 0 0 11 13 0 0 0 0
72 Hour Parking Warning/Cite 3 7 21 10 8 14 5 20 14 9 3 3
0
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Parking Citations
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Riverside County Department of Animal Services stats:
The following stats are from Grand Terrace Animal Control:
Animal Control Sheltering Services Mar '21 Apr '21 May '21 Jun '21 Jul '21 Aug '21 Sep '21 Oct '21 Nov '21 Dec '21 Jan '22 Feb '22
Animal Intakes
Strays 2 4 4 10 6 2 5 2 3 10 4 2
Stray Dead 1 1 3 5 15 4 5 6 3 4 2 1
Owner Surrender 0 0 1 1 0 0 0 0 0 1 1 11
Other 5 0 0 1 0 0 0 1 0 0 0 1
Total 5 5 8 17 21 6 10 9 6 15 7 15
Animal Disposition
Adopted 0 5 2 1 1 1 1 2 2 0 6 1
Returned to Owner 0 0 0 3 1 0 3 1 0 1 1 1
Euthanized 1 1 1 3 5 0 0 1 0 0 1 1
Other 0 0 2 0 1 0 0 1 2 0 1 0
Total 1 6 5 7 8 1 3 5 4 1 9 3
Animal Control Officer Investigations
Mar '21 Apr '21 May '21 Jun '21 Jul '21 Aug '21 Sep '21 Oct '21 Nov '21 Dec '21 Jan '22 Feb '22
Barking Complaints 1 1 2 0 1 0 0 1 2 0 0 0
Unlicensed Dogs 0 0 7 0 0 0 0 0 82 0 0 0
Loose Dogs 2 3 4 9 2 3 7 6 10 7 6 2
Loose Dogs Returned to Owner 0 3 2 0 2 0 0 7 0 0 1 2
Animal Welfare Check 1 0 1 0 8 0 3 2 0 5 0 7
Dead Animals 2 6 3 16 8 4 7 5 2 6 6 4
Bites 1 0 0 1 1 0 0 1 2 1 0 0
Other (unfounded, wildlife, etc.) 0 2 6 10 6 2 4 2 0 5 1 1
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Dog Licensing Revenue
In the beginning of April 2021, Animal Control began canvassing properties with
outstanding dog licenses and leaving a door hanger with renewal information to ensure we have the most accurate count of dogs in our system. Often individuals move away from the City, and we are not notified and annually those properties are issues renewal notices as typical protocol.
During this time there was an influx of individuals renewing their dog licenses and licensing new dogs. The door hanger indicated they had a month and half to renew the license, or they may risk receiving a citation. The deadline was extended from February 12th to April 1st due to COVID related issues.
0
10
20
30
40
50
60
70
80
90
MAR
'21
APR
'21
MAY
'21
JUN
'21
JUL
'21
AUG
'21
SEP
'21
OCT
'21
NOV
'21
DEC
'21
JAN
'22
FEB
'22
Animal Control Investigations
Barking Complaints Unlicensed Dogs
Loose Dogs Loose Dogs Returned to Owner
Animal Welfare Check Dead Animals
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$2,958.50 $2,840.00
$754.00
$298.00
$817.00 $784.00 $784.00 $901.00
$2,355.00
$1,356.50
$1,610.00
$2,218.31
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3500
Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22
Dog License Revenue
(Over the Counter)
$110.00 $88.00
$-$-$-
$88.00
$15.00
$274.00
$180.00
$208.00
$335.00
$299.00
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
$350.00
$400.00
Mar'21 Apr'21 May'21 June'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22
Dog License Revenue
(Online)
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$754.00
$298.00
$817.00 $872.00
$446.00
$1,175.00
$2,535.00
$1,564.50
$1,945.00
$2,517.31
$-
$500.00
$1,000.00
$1,500.00
$2,000.00
$2,500.00
$3,000.00
$3,500.00
Mar'21 Apr'21 May'21 June'21 July'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22
Combined Dog License Revenue
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City of Grand Terrace
Public Works Department
Public Works
• Engineering
• Waste Generation Report
• Missed Pick-Up Report
• Public Works Administration
• CIP Contracts
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DATE:
APRIL 15, 2022
TO: KONRAD BOLOWICH, CITY MANAGER
CITY MANAGER’S OFFICE
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT:
FEBRUARY 2022 - MONTHLY REPORT – PUBLIC WORKS
DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Public Works Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement
Program (CIP). This includes for the administration, planning, programming, design,
construction management, and construction of capital projects throughout the City. Grant
funding (when available) are sought after to supplement project funding.
WORK RELEASE HOURS
Maintenance was supplemented by 266 work release hours during the month of
February.
READY311 MONTHLY STATS
FEBRUARY 2022
REQUEST
RECEIVED THIS
MONTH
MONTHS
REQUEST
RESOLVED
REQUEST IN
PROCESS
READY311 WORK ORDERS ONLY 14 10 4
REQUEST ROLLOVER FROM
PREVIOUS MONTHS
7
TOTAL WORK ORDERS TO BE
COMPLETED
11
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POTHOLES
The table below shows the potholes reported via Ready311 through the month of
February. It takes on average 15 days to have a pothole repaired. Factors that contribute to
delays are staffing issues, size of potholes, and readily available supplies dependent on
the size of the pothole.
# Open Date Repair Date # Days Location
496385 1/5/2021 01/29/2021 24 Mt Vernon Ave
496387 1/5/2021 01/29/2021 24 Mt Vernon Ave
510142 1/25/2021 01/29/2021 3 Pico St
517036 02/04/21 02/04/21 0 Van Buren Ave
517037 02/04/21 02/04/21 0 Pico St
31146 3/16/2021 4/20/2021 35 Pico St
31399 3/25/2021 5/17/2021 53 Pico St
32793 5/20/2021 Van Buren Ave
32982 5/27/2021 6/18/2021 22 Mt Vernon Ave
33154 6/4/2021 6/10/2021 6 Oriole Ave
33509 6/18/2021 6/28/2021 10 Mt Vernon Ave
33518 6/18/2021 6/28/2021 10 Oriole Ave
33573 6/21/2021 7/8/2021 17 Michigan Ave
33751 6/30/2021 8/19/2021 50 Pico Ave
34324 7/23/2021 Closed 19 Arliss Dr
34324 7/23/2021 8/11/2021 19 Arliss Dr
34659 8/4/2021 8/6/2021 2 Barton Rd
35418 8/26/2021 8/31/2021 5 Westwood St
35455 8/27/2021 8/31/2021 4 Minona Dr
35591 9/1/2021 9/2/2021 1 Grand Terrace Rd
35591 9/1/2021 9/20/2021 19 Grand Terrace Rd
36436 10/6/2021 10/18/2021 12 Arliss Dr
36606 10/13/2021 11/13/2021 31 Mt Vernon Ave
36624 10/14/2021 10/18/2021 4 Mt Vernon Ave
36922 10/31/2021 11/2/2021 2 Mirado Ave
37892 12/29/2021 1/21/2022 23 La Cadena Dr
38068 1/11/2022 1/13/2022 2 De Berry St
37995 1/5/2022 1/13/2022 8 Kingston St
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Park Shelter Reservations and Community Room Reservations
Park shelter reservations have resumed, and residents must follow all of San Bernardino
County Covid-19 related guidelines. Community Room reservations have opened to limited
groups.
Park Maintenance
Richard Rollins Park Weekly Once Once Daily M-Fr, S* Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull Daily M-Fr, S* weeds) Griffin Park ---
Location
Grass mowed
Full-service
planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip
Weekly
---
Oriole slope --- Once
Orange Grove Parkway
---
Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
Park Grass mowed Full-service
planter
maintenance
Gopher service Restroom Trash
service (a.m.) receptacle service
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CITY OF GRAND TERRACE MISS
REPORT – JANUARY 2022
SERVICE ADDRESS DATE OF CALL DATE COMPLETED WO DESCR SERVICE NOTES
21850 GRAND
TERRACE RD
01/05/2022 01/05/2022 MISS TRASH MISSED YESTERDAY - PER
TIMOTHY
22236 CARDINAL ST 01/10/2022 01/10/2022 MISS TRASH BBL MISSED - RETURN AND SVC - PER CUST ONLY HIS BBL MISSED - ROBERT
21900 BARTON RD 01/12/2022 01/12/2022 MISS PER MANAGER GEORGIA, GW BIN WAS NOT SVC. YESTERDAY. ITS FULL
NEEDS IT DUMP
22536 CARDINAL ST 01/12/2022 01/12/2022 MISS MISS 96 GAL BRL TRASH HAD IT OUT THE NIGHT BEFORE 22806 WREN ST 01/13/2022 01/14/2022 MISS MISS W/O#2183915 BULKY P/U, MATTRESS, 2 DOORS, 22670 MINONA DR 01/20/2022 01/20/2022 MISS PER MARTIN OUT BY NIGHT PRIOR *
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Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Contracts: Public Works Services for FY 2021-22:
Contractor Name Service Purchase Order Amount Remaining Balance as of February 28, 2022
City of Colton Cooperative Agreement with Grand Terrace
Traffic Signal Maintenance for signal on Litton Avenue N/A N/A
Clean Street Street Sweeping Services $54,508.00 $18,172.00
County of Riverside - TLMA Administration Main Street Traffic Signal Maintenance Services $2,300.00 $36.81
EZ Sunnyday Landscape Landscape Maintenance $56,420.00 $13,850.00
Gopher Patrol Gopher Abatement Services $9,212.00 $5,171.50
Hardy and Harper, Inc On-Call Asphalt Pothole Repair $15,000.00 $15,000.00
Home Depot Credit Service Supplies for City Hall and Parks $5,000.00 $648.76
Interwest Consulting Group
Building Official/Building & Safety and Public Works Inspection Services $33,800.00 $2,050.00
Interwest Consulting Group Interim Public Works Services $200,000.00 $1,570.00
Interwest Consulting
Group
Engineering Services Relating to CA Highspeed Rail Authority $30,000.00 $21,710.00
Interwest Consulting Group On-Call Engineering Services $50,000.00 $35,370.00
Jonescape Inc On-Call Asphalt Pothole Repair $24,720.00 $4,158.00
Jonescape Inc Installation of Park Shade Sail and ADA Swing $24,805.00 $2,255.00
Lynn Merrill NPDES Services $10,000.00 $6,696.75
Lynn Merrill HSIP Cycle 9-Mt Vernon Guard Rail $10,889.37 $10,686.08
Mike Roquet Construction On-Call Asphalt Pothole Repair $9,500.00 $6,065.00
Moran Janitorial Services Janitorial Services for City Hall and City Parks $32,460.00 $11,060.00
Otis Elevator Elevator Maintenance $5,541.21 $0.00
San Bernardino County Dept of Public Works – Flood Control Flood Control Facilities N/A N/A
San Bernardino County Fire Dept – Hazardous Material
Household Hazardous Waste (HHW) Services $19,165.12 $4,791.28
San Bernardino County- Land Use Services Fire and Weed Hazard Abatement Services $6,323.00 $6,323.00
St. Francis Electric, LLC. Traffic Signal Maintenance Services $20,000.00 $7,119.71
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Traffic Management Products General Management Supplies for Streets $7,000.00 $2,453.69
West Coast Arborist 5 Year Tree Maintenance
Program $56,654.00 $48,424.00
Willdan Engineering Services (incl. Landscape and Lighting Assessment District) $4,046.25 $0.00
Willdan Group Plan Check/Inspection Svcs $50,000.00 $20,371.66
Willdan Group On-Call Engineering Services $93,290.00 $80,950.00
(paid with Dev. fees)
TOTAL PUBLIC WORKS CONTRACT VALUE FOR FY 2021-22: $830,633.95 $324,933.24
balance
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Sheriff’s Contract
•Law Enforcement Services
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San Bernardino County
Sheriff’s Department
Services January 2022 February 2022
Officer Contact and Calls 1,172 1,100
Monthly Citation Data January 2022 February 2022
Stops 162 201
Citations Issued 56 86
Calls to Dispatch January 2022 February 2022
Emergency 10 2
Priority 1 125 121
Priority 2 55 54
Priority 3 131 163
Priority 4 85 83
Totals 406 423
vankagans@gmail.com
10 2
125 121
55 54
131 163
85 83
0
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January February
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
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Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
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City of Grand Terrace
Fire Department Incidents
02/01/22 – 02/28/22
Call Type Number of Calls
Carbon Monoxide Alarm 1
Commercial Alarm 2
Fire – Unknown Type 1
Medical Aid 119
Move Up (Cover Engine into FS#23) 1
Outside Electrical Incident 1
Outside Investigation 1
Public Service 1
Residential Alarm 3
Traffic Collision – Auto vs. Pedestrian 2
Traffic Collision with Injuries 1
Traffic Collision Unknown Injuries 5
Traffic Collision Unknown Injuries (Freeway) 1
Total Calls 139
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AGENDA REPORT
MEETING DATE: April 26, 2022 Council Item
TITLE: Amendment to the Statement of Benefits
PRESENTED BY: Noel Carpenter, Senior Management Analyst
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE AMENDING THE
STATEMENT OF BENEFITS SECTIONS PERTAINING TO
MAJOR MEDICAL INSURANCE BENEFITS FOR
EMPLOYEES, MEDICAL INSURANCE BENEFITS FOR
CITY COUNCIL MEMBERS, AND ALL LANGUAGE
PERTAINING TO CHILD CARE EMPLOYEES
2030 VISION STATEMENT:
This meets Goal #4 of the Grand Terrace 2030 Vision Statement and 2014-2020
Strategic Plan, Developing and Implementing Successful Partnerships.
BACKGROUND:
The City of Grand Terrace, California, offers a reimbursement-based medical insurance
benefit to members of the City Council up to the amount of the Major Medical Insurance
Benefits offered to benefit eligible City employees through the Statement of Benefits.
The City Council desires to revise the Statement of Benefits to include the
reimbursement of medical insurance premiums to Council Members and benefit eligible
employees who waive coverage under the terms of the CalPERS Health contract, up to
an amount up to the CalPERS Kaiser Region 3 premium rate, Employee Only
Coverage, as stated in the Statement of Benefits, Section IV, Employee Health Plan,
Sub Section F. Major Medical Insurance.
The City of Grand Terrace, California, no longer operates a Child Care Center or
employs Child Care employees. The City Council desires to update the Statement of
Benefits and remove all obsolete language pertaining to Child Care employees.
.
Per Resolution 2021-47, the objective of the Statement of Benefits is to provide an
equitable system of personnel compensation, in addition, Chapter 2.24 of the Grand
Terrace Municipal Code authorizes and directs the City Council to adopt provisions for
compensation of personnel.
DISCUSSION:
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Staff is presenting for the City Council’s consideration an amendment to the Statement
of Benefits that updates the language in the Statement of Benefits with the City’s current
benefit eligible employee groups. As stated, this update will provide City Council
members with a reimbursement-based medical insurance benefit for medical insurance
premiums. It will also offer this same reimbursement-based medical insurance benefit to
employees who opt out of receiving the Major Medical Insurance offered under the
Statement of Benefits. Both will receive an amount up to the CalPERS Kaiser Region 3
premium rate, Employee Only Coverage, as stated in the Statement of Benefits, Section
IV, Employee Health Plan, Sub Section F. Major Medical Insurance.
Further, this amendment will remove all references to Child Care Employees so that the
Statement of Benefits aligns with all current benefit eligible groups of employees at the
City of Grand Terrace.
FISCAL IMPACT:
The costs associated with the City’s contribution for the health contract with CalPERS is
included in the City’s FY2021-22 Adopted Budget.
ATTACHMENTS:
• Resolution Amend Statement of Benefits April 2022 (DOCX)
APPROVALS:
Noel Carpenter Completed 04/15/2022 3:47 PM
City Attorney Completed 04/20/2022 10:26 AM
Finance Completed 04/20/2022 11:51 AM
City Manager Completed 04/20/2022 1:24 PM
City Council Pending 04/26/2022 6:00 PM
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Page | 1
RESOLUTION NO. XX-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE AMENDING THE STATEMENT OF
BENEFITS SECTIONS PERTAINING TO MAJOR
MEDICAL INSURANCE BENEFITS FOR EMPLOYEES,
MEDICAL INSURANCE BENEFITS FOR CITY COUNCIL
MEMBERS, AND ALL LANGUAGE PERTAINING TO
CHILD CARE EMPLOYEES.
WHEREAS, the City Council is authorized and directed under the provisions of
Chapter 2.24 of the Grand Terrace Municipal Code to adopt provisions for
compensation of personnel created in said Municipal Code Chapter; and,
WHEREAS, the City Council previously approved the Statement of Benefits by
Resolution 2021-47 establishing a document for the purposes of outlining equitable
employee benefits; and,
WHEREAS, the objectives of the Statement of Benefits are to attract to
municipal service the best and most competent persons available and to provide for
an equitable system of personnel compensation; and,
WHEREAS, at the same time, within the limits of administrative feasibility,
considerable latitude shall be given to the City Manager in the interpretation and
application of these rules so that they are applied equitably; and,
WHEREAS, pursuant to Government Code Section 36516(d), City Council
Members of the City of Grand Terrace, California, receive a reimbursement-based
medical insurance benefit and City Council, therefore, desires to update the Statement
of Benefits to include this benefit such that Council Members may be reimbursed for
their major medical insurance premiums up to an amount equal to the amount equal to
the CalPERS Kaiser Region 3 premium rate, Employee Only Coverage as provided in
the updated Statement of Benefits, Section IV, Employee Health Plan, Sub Section F.
Major Medical Insurance, which is attached hereto as Exhibit A; and,
WHEREAS, the City Council desires to offer the same reimbursement-type
medical insurance benefit as described above to City employees who opt out of
receiving the Major Medical Insurance as provided in the Statement of Benefits,
Section IV, Employee Health Plan, Sub Section F. Major Medical Insurance; and
WHEREAS, the City of Grand Terrace no longer operates a Child Care Center
or employees Child Care employees, the City Council desires to update the Statement
of Benefits and remove all obsolete language pertaining to Child Care employees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
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SECTION 1. The Statement of Benefits shall be amended as shown in Exhibit
A attached hereto, and shall supersede and replace the Statement of Benefits adopted
pursuant to Resolution 2021-47. The amended Statement of Benefits shall be effective
April 26, 2022.
SECTION 2. In the event of conflicting language between any City rules,
policies or regulations and any provision of the Statement of Benefits, the Statement
of Benefits shall control.
PASSED, APPROVED, AND ADOPTED this 26th day of April, 2022.
Darcy McNaboe
Mayor
ATTEST:
Debra Thomas
City Clerk
APPROVED AS TO FORM:
________________________________
Adrian Guerra
City Attorney
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City of Grand Terrace
Employee Statement of Benefits
April 26, 2022
I. Retirement
A. CalPERS - The City of Grand Terrace provides retirement benefits through
the California Public Employees Retirement System (CalPERS). All regular
employees budgeted a minimum of 20 hours per week shall be enrolled in this Plan.
1. The City’s current formula is 2.7% at 55, for employees hired prior to
January 1, 2013.
2. All employees hired after January 1, 2013 and who are eligible under
the Public Employees Pension Reform Act (PEPRA) shall be enrolled in the
2% at 60 retirement formula.
3. All other employees hired after January 1, 2013 shall be enrolled in the
2% at 62 retirement formula in accordance with PEPRA.
4. The City pays 1.418% of the 8% Member Contribution to CalPERS
Retirement for all employees enrolled prior to January 1, 2013. All employees
enrolled after January 1, 2013 shall pay the full Member Contribution.
5. The retirement contract also includes the following provisions:
Available to Employees
Enrolled
Before
01/01/2013
After
01/01/2013
Single Highest Year Yes No
Three Year Final
Compensation
No Yes
1959 Survivor Benefit (4th
Level)
Yes Yes
Military Service Credit Yes Yes
B. 457 Deferred Compensation - All employees shall be entitled to participate in
the City’s 457 Deferred Compensation Plan.
C. Alternate Retirement System - Except where required by law or by contract,
all employees budgeted less than 20 hours per week or employees who have been
placed on the City payroll on a temporary basis shall participate in the City’s
Alternate Retirement System (ARS).
1. The ARS plan is provided in lieu of participation in Social Security, and
as such shall be updated as necessary to comply with current regulations.
EXHIBIT A C.6.a
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II. Leaves.
A. Bereavement Leave – See Sick Leave.
B. Comp Time – All employees shall be allowed to accrue compensatory time
(comp time) in lieu of overtime pay. Comp time shall be computed in accordance with
current FLSA and State of California guidelines. The maximum accrual shall be 80
hours.
C. Management Leave – On January 1 of each year, beginning with the January
1st immediately following the first anniversary of employment, exempt employees
shall receive 80 hours management leave in addition to other leaves. This
management leave must be used during the fiscal year in which it is received. Newly
hired exempt employees shall receive a prorated amount of Management Leave.
D. Maternity/Bonding Leave – Maternity and/or Bonding Leave shall be provided
to employees in accordance with State and Federal Law under the Family Medical
Leave Act (FMLA), the California Family Rights Act (CFRA) and the Pregnancy
Disability Law (PDL).
E. Sick Leave – Sick leave with pay shall be granted to all probationary and
regular employees budgeted to work a minimum of 20 hours per week.
1. Full-Time Employees shall accrue sick leave according to the following
schedule:
Type of Employee Received
Per Pay
Period
Received
per Annum
City Hall – Non-Exempt
Regular Full-Time
Employee,
Exempt Employee
3.69
96 hours
2. Regular Part-Time Employees budgeted at least 20 hours per week
shall receive sick leave accruals on a pro-rata basis.
3. Employees may not accrue more than 480 hours of Sick Leave.
4. Any employee whose current accrued Sick Leave is in excess of 480
hours shall retain the hours they currently have. No additional hours will be
accrued until their Sick Leave bank drops below 480 hours.
5. Any employee who separates from the City after five (5) years of
service, for reasons other than disciplinary cause, shall be compensated for
40% of all unused sick leave.
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5 | P a g e
6. Family Sick Leave – An employee shall be entitled to use up to half of
their annual sick leave accruals to care for a child or spouse who is injured or
ill.
7. Bereavement Leave – An employee may use up to 3 days of sick leave
in any twelve-month period as bereavement leave for the death of a family
member. A family member is defined as a spouse/domestic partner, parent,
sibling, child, grandchild, or grandparent of the employee or of the employee’s
spouse/domestic partner.
8. Options on Retirement – CalPERS rules have additional provisions for
unused sick leave. All employees who are retiring under the CalPERS plan
are eligible to participate in such provisions in accordance with the CalPERS
regulations which are current at the time of the employee’s retirement.
9. Reimbursement for Unused Sick Leave During Employment –
Suspended (See Furlough Provisions)
a) Any regular full-time regular employee who has used 40 hours
or less sick leave during the calendar year shall be entitled to be
reimbursed for up to 40 hours of unused accrued sick leave so long as
the employee's remaining accrued sick leave balance does not fall
below 80 hours as a result of the reimbursement.
b) Regular part-time employees that are budgeted to work 20 or
more hours per week shall be entitled to be reimbursed for a
percentage of their accrued sick leave based on a prorated percentage
of hours worked as compared to 40 hours for a full-time employee so
long as the employee's remaining accrued sick leave balance does not
fall below the same prorated percentage of 80 hours.
c) Reimbursement for accrued sick leave for a calendar year shall
not be available to employees terminating on or before December 31
of that same calendar year.
d) Sick Leave Sell Back Form - In order to receive reimbursement
for accrued sick leave, all eligible employees shall complete a Sick
Leave Sell Back Form, which is available in the Human Resources
office. The completed form must be provided to the Personnel Officer
by no later than the first week of January of the following calendar year.
F. Vacation - Each regular full-time and regular part-time employee budgeted
for 20 or more hours per week, shall be credited with annual vacation leave
according to their number of years of service as follows:
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6 | P a g e
1. Full-Time Employees shall accrue vacation leave according to the
following schedule.
Type of Employee
Years
of
Servic
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Received Per
Pay Period
Received
per
Annum
City Hall – Non-Exempt
Regular Full-Time Employee,
Exempt Employee
1-5
3.08
80 hours
City Hall – Non-Exempt
Regular Full-Time Employee,
Exempt Employee
6 - 10
4.62
120
hours
City Hall – Non-Exempt
Regular Full-Time Employee,
Exempt Employee
11+
6.15
160
hours
2. Regular Part-Time Employees budgeted at least 20 hours per week
shall receive accruals on a pro-rata basis.
3. Earned vacation will be credited upon completion of the first six months
of continuous service and every pay period thereafter.
4. Employees may not accrue more than 480 hours of vacation leave.
5. In the event an employee who has served continuously for at least
twelve months does not take all of the vacation to which they are entitled in
any year, the employee shall be allowed to accumulate the balance, to be
taken in a subsequent year.
6. No employee shall be granted a vacation leave period greater than the
amount of available vacation accruals.
7. Each employee shall take a minimum of one work week off each year.
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7 | P a g e
III. Holidays
A. The City of Grand Terrace observes the following holidays for City Hall, Child
Care, & Exempt employees:
1 New Year’s Day January 1
2 Martin Luther King Jr. Day Third Monday in January
3 President’s Day Third Monday in February
4 Cesar Chavez Day March 31
5 Memorial Day Last Monday in May
6 Independence Day July 4
7 Labor Day First Monday in September
8 Veteran’s Day Second Monday in November
9 Thanksgiving Day Fourth Thursday in November
10 Day After Thanksgiving
Day
Fourth Friday in November
11 Christmas Eve December 24
12 Christmas Day December 25
13 New Year’s Eve December 31
Floating Holidays. All employees shall receive two (2) floating holidays per
calendar year. Employees entitled to floating holidays shall be paid the
equivalent of the employee’s one workday of compensation for the floating
holiday. Floating holidays must be used by the end of the corresponding
calendar year. Any floating holiday hours not used by the end of the calendar
year will be cashed out and included in the first pay period in January.
If any of the holidays fall on a Friday or Saturday, the holiday will not be observed on
the preceding Wednesday or Thursday. For any holiday that falls on a Sunday, the
City Manager shall have discretion as to whether that holiday will be observed on the
following Monday.
1. Employees entitled to holidays shall be paid the equivalent of the
employee’s one workday of compensation for the holiday.
2. Part-Time Employees budgeted at least 20 hours per week shall receive
floating holidays on a pro-rata basis.
3. Any employee scheduled to work on a City Holiday and who works the
holiday, shall be credited with additional floating holiday hours equal to the
hours actually worked on the holiday.
4. At the City Manager’s discretion, floating holidays may be used for the
closure of City Hall during the Christmas holidays.
5. In order to receive Holiday Pay, an employee must be in a paid status on
the day before and the day after the holiday.
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IV. Employee Health Plan
A. City of Grand Terrace Employee Health Plan includes major medical, dental,
and vision insurances; the Employee Assistance Program, and the Cafeteria Plan.
To be considered a part of the City’s Employee Health Plan, the City must have a
negotiated contract with the benefit provider to include specific rates for City of Grand
Terrace employees.
B. All regular employees budgeted 20+ hours per week are eligible to participate
in the City’s Employee Health Plan.
C. The Benefit Allowance as paid under the City’s Cafeteria Plan is intended to
offset the employee’s out-of-pocket expenses under this plan.
D. All aspects of the Employee Health Plan are eligible for continuation under
Federal COBRA regulations. Further, if the employee qualifies for such, the major
medical insurance may be eligible for further continuation provisions under Cal-
COBRA.
1. Eligibility – All individuals who meet the following criteria are eligible to
participate in the Employee Health Plan.
a) City of Grand Terrace employees budgeted for 20 or more hours
a week.
b) Spouse or registered domestic partner of a participating
employee.
c) Legally qualifying dependents of a participating employee and/or
of the employee’s spouse or registered domestic partner.
d) Spouse/registered domestic partner/dependents may only
participate in the coverage options under this plan for which a City of
Grand Terrace employee is also an enrolled participant; ie, if a
dependent wishes to have medical coverage under this plan, the
employee must also be enrolled in medical coverage.
E. Cafeteria Plan. The City of Grand Terrace maintains a Section 125 Cafeteria
Plan. The Cafeteria Plan includes the following options:
1. Benefit Allowance. As a part of the Cafeteria Plan, the City of Grand
Terrace pays a Benefit Allowance to employees to offset the cost of purchasing
pre- and post-tax benefits as allowed under Section 125 of the IRS Code.
a) Any portion of the Benefit Allowance not utilized by the
employee for the purchase of benefits shall be considered taxable
income to the employee.
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b) Such allowance is paid according to the following schedule:
Type of Employee
Years of
Service
Monthly Amount
City Hall – Non-Exempt, Regular
Employee, Full-Time
Exempt Employee
N/A $600.00/month
($6,000 annually)
City Hall – Non-Exempt, Regular
Employee Part-Time,
N/A $300/month
($3,000 annually)
2. Pre-Taxing Insurance Premiums. Eligible employees may choose to
pre-tax premiums for any/all of their insurances which are purchased through
payroll deduction, except as noted below:
a) Life insurance premiums may only be pre-taxed to the extent
permitted by current IRS regulations.
b) The City does not permit employees to pre-tax the premiums of
any disability insurance product.
3. Flexible Spending Accounts (FSA). Employees may contribute pre-tax
dollars to the following FSA options:
c) Medical Reimbursement Account
d) Dependent Care Reimbursement Account
e) Adoption Assistance Account
f) The type(s) of FSAs available is determined by the IRS and is
thus subject to change by the Federal Government.
g) FSA’s are subject to annual contribution limits as established by
the IRS.
h) Expenses paid from an FSA may not be claimed as a deduction
on an employee’s tax return.
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Major Medical Insurance – The City is currently contracted with CalPERS for major
medical insurance. In accordance with the terms of the contract the City shall pay
for insurance for eligible employees in the groups listed below. Employees who
waive coverage and provide proof of major medical insurance outside of the City
benefit are eligible for premium reimbursement up to the cost of the CalPERS
Kaiser Region 3 premium rate for employee only upon submission of proof of
payment. City Council Members are eligible for major medical insurance premium
reimbursement only, up to the cost of the CalPERS Kaiser Region 3 premium rate
for employee only upon submission of proof of payment of major medical insurance
premium.
Type of Employee Years of
Service
Amount Paid
City Hall – Non-Exempt
Regular Employee
budgeted 20+ hours,
Exempt Employee
N/A Amount equal to
the CalPERS
Kaiser Region 3
premium rate,
Employee Only
Coverage
F. Dental Insurance – The City has contracted for a choice of either an HMO or
a PPO plan. Premiums are paid by the employee.
G. Vision Insurance – The City has contracted for Vision Insurance. Premiums
are paid by the employee.
H. Employee Assistance Plan – The City offers an Employee Assistance Plan at
no cost to the employee. The Employee Assistance Program provides confidential
counseling referrals and other services to employees.
V. Other Insurances
The City is contracted for the following additional insurance plans. These insurance plans
are available to all regular employees budgeted 20 or more hours per week and are not
considered a part of the Employee Health Plan.
A. Life Insurance – The City provides basic term life insurance for employees
and their eligible dependents subject to the following limits:
1. Employee – Amount equal to covered annual earnings.
2. Dependent - $3,000.00
B. Short Term Disability – The City offers a voluntary short term disability plan to
all regular employees budgeted 20 or more hours per week. This coverage is paid
by the employee.
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11 | P a g e
C. Long Term Disability - The City offers a voluntary long term disability plan to
all regular employees budgeted 20 or more hours per week. This coverage is paid
by the employee.
D. Supplemental Insurances – The City’s Section 125 Plan provider may offer
supplemental insurance plans to City employees. The City does not negotiate for
rates on these supplemental plans. Supplemental plans are not considered part of
the City’s benefit package. Employees may pay for these plans by payroll deduction.
Employees may pre-tax their premiums for these plans as allowed by IRS regulations.
VI. Additional Pays
A. Bilingual Pay – Employees who have qualified under the Personnel Rules as
being fluent in Spanish shall receive $50.00 per month. At the City Manager’s
discretion, other languages that are deemed a business necessity shall also qualify
for Bilingual Pay.
B. On-Call Pay – Employees placed in an on-call status for a period of one (1)
week shall receive their choice of either 9 hours of regular time or 9 hours of straight
comp time for that week. On-call staff called out after their normal working shift will
be paid a minimum of two (2) hours in accordance with the Personnel Rules.
C. Vehicle Allowance – Vehicle Allowance shall be paid to Department Heads at
the rate of $300 per month.
VII. Grandfathered Provisions
A. Longevity Pay – $100 per month for full-time employees with 10 years of
service prior to June 30, 2010. Part-time employees with 10 years of service prior to
June 30, 2010 receive a prorated amount depending on hours worked. This applies
only to employees in Continuous Service since June 30, 2010.
B. Child Care Credit – Employees already receiving the Child Care Credit prior to
June 30, 2010 shall be eligible to continue receiving a 50% discount for their child
care expense up to a maximum of $4,000 per year. This applies only for the child(ren)
receiving the credit prior to April 14, 2015 and only if the Employee has remained in
Continuous Services since June 30, 2010. This benefit will be charged to the covered
employee’s department.
VIII. Employees Hired Under Employment Agreement
A. Employees who are working under an Employment Agreement approved by
the City Council may be subject to different employment benefit provisions than
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12 | P a g e
those contained in this Statement of Benefits.
IX. Furlough Provisions
The City of Grand Terrace employees are under mutually agreed furlough provisions.
These provisions are a temporary cost savings measure and shall remain in force as
follows until such time as the budget permits abolishing this section.
A. City Hall Employees – City Hall employees have agreed to the following:
1. Sick Leave Sell Back Program Suspended – Became effective July 1,
2010.
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AGENDA REPORT
MEETING DATE: April 26, 2022 Council Item
TITLE: Amend CalPERS Health Contract for General Members and
Retired Annuitants
PRESENTED BY: Noel Carpenter, Senior Management Analyst
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY OF GRAND
TERRACE FIXING THE EMPLOYER CONTRIBUTION
UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND
HOSPITAL CARE ACT AT AN UNEQUAL AMOUNT FOR
EMPLOYEES AND ANNUITANTS WITH RESPECT TO A
RECOGNIZED EMPLOYEE ORGANIZATION
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensuring Fiscal Viability.
BACKGROUND:
On November 18, 2008, the City of Grand Terrace entered a contract with CalPERS to
provide medical insurance for the City’s General Member employee group and the
Retired Annuitant group. The contract set unequal monthly medical insurance
contribution amounts for General Member employees and Retired Annuitants. In
accordance with the Public Employees’ Medical and Hospital Care Act, the City shall fix
the amount of the employer contributions by resolution.
Effective January 1, 2022, the City changed the General Members monthly medical
contribution to an amount not to exceed the Kaiser Region 3 Single Party Basic
premium, currently set at $719.38. The attached Resolution authorizes CalPERS to
implement the change to the monthly employer medical insurance contribution for both
General Members and Retired Annuitants.
DISCUSSION:
This Resolution keeps the City in compliance with the Public Employees’ Medical and
Hospital Care Act by setting the unequal monthly medical contribution amounts for
General Members and Retired Annuitants.
The attached amendment to the CalPERS contract reflects the change in the City paid
contribution for medical insurance for General Members and Retired Annuitants.
The Retired Annuitant contribution is set by statute. It is currently 65% of the General
C.7
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Members monthly contribution amount and will increase every year by 5% until the
amounts paid for both General Members and Retired Annuitants are equal.
FISCAL IMPACT:
The costs associated with the City’s contribution for the health contract with CalPERS is
included in the City’s FY 2021-22 Adopted Budget.
ATTACHMENTS:
• Resolution to Amend CalPERS Health Contract (PDF)
APPROVALS:
Noel Carpenter Completed 04/06/2022 10:16 AM
City Attorney Completed 04/18/2022 9:32 PM
Finance Completed 04/19/2022 11:22 AM
City Manager Completed 04/19/2022 11:48 AM
City Council Pending 04/26/2022 6:00 PM
C.7
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AGENDA REPORT
MEETING DATE: April 26, 2022 Council Item
TITLE: Award Contractor Agreement to Goodman & Associates for
Plans, Specifications, and Estimates Preparation for
Pavement Rehabilitation Project for Fiscal Year 2021-22
PRESENTED BY: Kamran Dadbeh, Interim City Engineer
RECOMMENDATION: 1. Award an Agreement to Goodman & Associates for
Preparing Plans, Specifications and Estimates (PS&E) for
Pavement Rehabilitation Project provided in the Revised
Fiscal Year 21-22 CIP in the amount of $23,500.
2. Authorize the City Manager to Execute the Agreement
subject to City Attorney Approval as to Form.
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical
improvements to infrastructure.
BACKGROUND:
On November 15, 2016, the City Council approved a 5-Year Capital Improvement
Program (CIP) that includes a Pavement Management System (PMS). The PMS
evaluates existing road conditions and assigns a Pavement Condition Index (PCI)
number to the streets. Year 5 (FY 2021/2022) of the CIP includes pavement
rehabilitation through slurry seal, grind and overlay, and for streets without structural
base beneath the existing asphalt concrete.
DISCUSSION:
On March 22, 2022, the City Council approved a revision to the 2021/22 Fiscal Year of
5-Year Capital Improvement Program (CIP). Staff solicited proposals from three (3)
consulting firms for preparation of PS&E; the firms included Interwest Consulting Group,
Willdan, and Goodman & Associates. The proposal from Goodman and Associates was
selected to provide plans for the annual pavement project.
Per our Fiscal Policy, professional services are not awarded via formal bidding, since
there are a number of factors other than pricing used to determine the company that is
best suited to provide the service. Such factors include professional expertise,
experience, service level and references. Goodman & Associates was selected on that
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basis.
Therefore, Staff is recommending that Council award a Contractor Agreement to
Goodman & Associates for the development of plans, specifications, and estimates for
the pavement rehabilitation project in an amount not to exceed $23,500 and authorize
the City Manager to execute the contract subject to City Attorney approval as to form.
FISCAL IMPACT:
With the approval of the revision of Capital Improvement Program (CIP) year five on
March 22, 2022, the cost of service is approximately $763,544 not including the $23,500
cost of providing plans for the project. Funding for CIP year five will be from Fund 56
Road Maintenance & Rehab and Fund 20 Measure I.
ATTACHMENTS:
• Goodman Proposal (PDF)
• Agreement for Contract Services - Goodman and Associates (PDF)
• Willdan Proposal (PDF)
• Interwest Proposal (PDF)
APPROVALS:
Shanita Tillman Completed 04/06/2022 12:19 PM
City Attorney Completed 04/20/2022 12:15 PM
Finance Skipped 04/06/2022 12:21 PM
City Manager Completed 04/20/2022 1:24 PM
City Council Pending 04/26/2022 6:00 PM
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01247.0006/784435.1 4/18/2022 1
CITY OF GRAND TERRACE
AGREEMENT FOR CONTRACT SERVICES FOR
PREPARING PLANS, SPECIFICATIONS AND ESTIMATE FOR THE
2021-22 PAVEMENT REHABILITATION PROJECT
This “CITY OF GRAND TERRACE AGREEMENT FOR CONTRACT SERVICES
FOR PREPARING PLANS, SPECIFICATIONS AND ESTIMATE FOR THE 2021-22
PAVEMENT REHABILITATION PROJECT” (herein “Agreement”) is made and entered into
this ____ day of _______, 2022, by and between the CITY OF GRAND TERRACE, a California
municipal corporation (“City”) and GOODMAN & ASSOCIATES, a California limited liability
company (herein “Consultant”).
NOW, THEREFORE, the parties hereto agree as follows:
1. SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all of the terms and conditions of
this Agreement, the Consultant shall perform the work or services set forth in the “Scope of
Services” attached hereto as Exhibit “A” and incorporated herein by reference. Consultant
warrants that it has the experience and ability to perform all work and services required
hereunder and that it shall diligently perform such work and services in a professional and
satisfactory manner.
1.2 Compliance With Law. All work and services rendered hereunder shall
be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the
City and any Federal, State or local governmental agency of competent jurisdiction.
1.3 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its
sole cost and expense such licenses, permits, and approvals as may be required by law for the
performance of the services required by the Agreement.
1.4 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in the “Special Requirements”
attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a
conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the
provisions of Exhibit “B” shall govern.
2. COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Consultant shall be compensated in accordance with the “Schedule of Compensation” attached
hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum
contract amount of Twenty-Three Thousand Five Hundred Dollars ($23,500.00) (“Contract
Sum”).
2.2 Invoices. Each month Consultant shall furnish to City an original
invoice for all work performed and expenses incurred during the preceding month in a form
approved by City’s Director of Finance. By submitting an invoice for payment under this
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01247.0006/784435.1 4/18/2022
Agreement, Consultant is certifying compliance with all provisions of the Agreement. The
invoice shall detail charges for all necessary and actual expenses by the following categories:
labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts.
Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice
City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed, and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, City will use its best efforts to cause Consultant to be paid within
forty five (45) days of receipt of Consultant’s correct and undisputed invoice; however,
Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot
guarantee that payment will occur within this time period. In the event any charges or expenses
are disputed by City, the original invoice shall be returned by City to Consultant for correction
and resubmission. Review and payment by the City of any invoice provided by the Consultant
shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.3 Additional Services. City shall have the right at any time during the
performance of the services, without invalidating this Agreement, to order extra work beyond
that specified in the Scope of Services or make changes by altering, adding to or deducting from
said work. No such extra work may be undertaken unless a written order is first given by the
Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum
for the actual cost of the extra work, and/or (ii) the time to perform this Agreement, which said
adjustments are subject to the written approval of the Consultant. Any increase in compensation
of up to ten percent (10%) of the Contract Sum but not exceeding a total contract amount of Five
Thousand Dollars ($5,000) or in the time to perform of up to ninety (90) days may be approved
by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be
approved by the City Council. No claim for an increase in the Contract Sum or time for
performance shall be valid unless the procedures established in this Section are followed.
3. PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this
Agreement.
3.2 Schedule of Performance. Consultant shall commence the services
pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all
services within the time period(s) established in the “Schedule of Performance” attached hereto
as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant,
extensions to the time period(s) specified in the Schedule of Performance may be approved in
writing by the Contract Officer but not exceeding thirty (30) days cumulatively.
3.3 Force Majeure. The time period(s) specified in the Schedule of
Performance for performance of the services rendered pursuant to this Agreement shall be
extended because of any delays due to unforeseeable causes beyond the control and without the
fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public
enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions,
riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency,
including the City, if the Consultant shall within ten (10) days of the commencement of such
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delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall
ascertain the facts and the extent of delay, and extend the time for performing the services for the
period of the enforced delay when and if in the judgment of the Contract Officer such delay is
justified. The Contract Officer’s determination shall be final and conclusive upon the parties to
this Agreement. In no event shall Consultant be entitled to recover damages against the City for
any delay in the performance of this Agreement, however caused, Consultant’s sole remedy
being extension of the Agreement pursuant to this Section.
3.4 Term. Unless earlier terminated in accordance with Article 7 of this
Agreement, this Agreement shall continue in full force and effect until completion of the services
but not exceeding one (1) year from the date hereof, except as otherwise provided in the
Schedule of Performance (Exhibit “D”).
4. COORDINATION OF WORK
4.1 Representative of Consultant. Douglas L. Goodman is hereby
designated as being the representative of Consultant authorized to act on its behalf with respect
to the work and services specified herein and make all decisions in connection therewith. All
personnel of Consultant and any authorized agents shall be under the exclusive direction of the
representative of Consultant. Consultant shall utilize only competent personnel to perform
services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain
the stability and continuity of Consultant’s staff and subcontractors, and shall keep City informed
of any changes.
4.2 Contract Officer. City Manager, or such person as may be designated by
the City Manager, is hereby designated as being the representative the City authorized to act in
its behalf with respect to the work and services specified herein and to make all decisions in
connection therewith (“Contract Officer”).
4.3 Prohibition Against Subcontracting or Assignment. Consultant shall not
contract with any entity to perform in whole or in part the work or services required hereunder
without the express written approval of the City. Neither this Agreement nor any interest herein
may be assigned or transferred, voluntarily or by operation of law, without the prior written
approval of City. Any such prohibited assignment or transfer shall be void.
4.4 Independent Contractor. Neither the City nor any of its employees shall
have any control over the manner, mode or means by which Consultant, its agents or employees,
perform the services required herein, except as otherwise set forth. Consultant shall perform all
services required herein as an independent contractor of City with only such obligations as are
consistent with that role. Consultant shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City, or that it is a member of a joint
enterprise with City.
5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages. The Consultant shall procure and maintain, at its
sole cost and expense, in a form and content satisfactory to City, during the entire term of this
Agreement including any extension thereof, the following policies of insurance which shall
cover all elected and appointed officers, employees and agents of City:
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(a) Commercial General Liability Insurance (Occurrence Form CG0001 or
equivalent). A policy of comprehensive general liability insurance written on a per occurrence
basis for bodily injury, personal injury and property damage. The policy of insurance shall be in
an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used,
either the general aggregate limit shall apply separately to this contract/location, or the general
aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
either (i) bodily injury liability limits of $100,000 per person and $300,000 per occurrence and
property damage liability limits of $150,000 per occurrence or (ii) combined single limit liability
of $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars, and
any other automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant’s profession. This coverage may be written on a “claims made” basis, and must
include coverage for contractual liability. The professional liability insurance required by this
Agreement must be endorsed to be applicable to claims based upon, arising out of or related to
services performed under this Agreement. The insurance must be maintained for at least 5
consecutive years following the completion of Consultant’s services or the termination of this
Agreement. During this additional 5-year period, Consultant shall annually and upon request of
the City submit written evidence of this continuous coverage.
(e) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
(f) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated
herein.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or officers, employees or agents may apply in excess of, and not contribute
with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and
contribution it may have against the City, officers, employees and agents and their respective
insurers. The insurance policy must specify that where the primary insured does not satisfy the
self-insured retention, any additional insured may satisfy the self-insured retention. All of said
policies of insurance shall provide that said insurance may not be amended or cancelled by the
C.8.b
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insurer or any party hereto without providing thirty (30) days prior written notice by certified
mail return receipt requested to the City. In the event any of said policies of insurance are
cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance
in conformance with this Section 5.1 to the Contract Officer. No work or services under this
Agreement shall commence until the Consultant has provided the City with Certificates of
Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the
above insurance coverages and said Certificates of Insurance or binders are approved by the
City. City reserves the right to inspect complete, certified copies of and endorsement to all
required insurance policies at any time. Any failure to comply with the reporting or other
provisions of the policies including breaches or warranties shall not affect coverage provided to
City.
The insurance required by this Agreement shall be satisfactory only if issued by
companies qualified to do business in California, rated “A” or better in the most recent edition of
Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a
financial category Class VII or better, unless such requirements are waived by the City’s Risk
Manager or other designee of the City due to unique circumstances.
5.3 Indemnification. To the full extent permitted by law, Consultant agrees
to indemnify, defend and hold harmless the City, its officers, employees and agents
(“Indemnified Parties”) against, and will hold and save them and each of them harmless from,
any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to
persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether
actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any
person, firm or entity arising out of or in connection with the negligent performance of the work,
operations or activities provided herein of Consultant, its officers, employees, agents,
subcontractors, or invitees, or any individual or entity for which Consultant is legally liable
(“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or
arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any
term, provision, covenant or condition of this Agreement, and in connection therewith:
a. Consultant will defend any action or actions filed in connection
with any of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorney’s fees incurred in connection therewith;
b. Consultant will promptly pay any judgment rendered against the
City, its officers, agents or employees for any such claims or liabilities arising out of or in
connection with the negligent performance of or failure to perform such work, operations or
activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers,
agents, and employees harmless therefrom;
c. In the event the City, its officers, agents or employees is made a
party to any action or proceeding filed or prosecuted against Consultant for such damages or
other claims arising out of or in connection with the negligent performance of or failure to
perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the
City, its officers, agents or employees, any and all costs and expenses incurred by the City, its
officers, agents or employees in such action or proceeding, including but not limited to, legal
costs and attorney’s fees.
C.8.b
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Consultant shall incorporate similar indemnity agreements with its subcontractors
and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder
therefore, and failure of City to monitor compliance with these provisions shall not be a waiver
hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful
act, error or omission, or reckless or willful misconduct of Consultant in the performance of
professional services hereunder. The provisions of this Section do not apply to claims or
liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the
fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s
negligence, except that design professionals’ indemnity hereunder shall be limited to claims and
liabilities arising out of the negligence, recklessness or willful misconduct of the design
professional. The indemnity obligation shall be binding on successors and assigns of Consultant
and shall survive termination of this Agreement.
6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records. Consultant shall keep, and require subcontractors to keep, such
ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other
documents relating to the disbursements charged to City and services performed hereunder (the
“books and records”), as shall be necessary to perform the services required by this Agreement
and enable the Contract Officer to evaluate the performance of such services and shall keep such
records for a period of three years following completion of the services hereunder. The Contract
Officer shall have full and free access to such books and records at all times during normal
business hours of City, including the right to inspect, copy, audit and make records and
transcripts from such records.
6.2 Reports. Consultant shall periodically prepare and submit to the
Contract Officer such reports concerning the performance of the services required by this
Agreement or as the Contract Officer shall require.
6.3 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than the City without prior written
authorization from the Contract Officer.
(b) Consultant shall not, without prior written authorization from the Contract
Officer or unless requested by the City Attorney, voluntarily provide documents, declarations,
letters of support, testimony at depositions, response to interrogatories or other information
concerning the work performed under this Agreement. Response to a subpoena or court order
shall not be considered “voluntary” provided Consultant gives the City notice of such court order
or subpoena.
(c) If Consultant provides any information or work product in violation of this
Agreement, then the City shall have the right to reimbursement and indemnity from Consultant
for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of
Consultant’s conduct.
C.8.b
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(d) Consultant shall promptly notify the City should Consultant be served
with any summons, complaint, subpoena, notice of deposition, request for documents,
interrogatories, request for admissions or other discovery request, court order or subpoena from
any party regarding this Agreement and the work performed thereunder. The City retains the
right, but has no obligation, to represent Consultant or be present at any deposition, hearing or
similar proceeding. Consultant agrees to cooperate fully with the City and to provide the City
with the opportunity to review any response to discovery requests provided by Consultant.
6.4 Ownership of Documents. All studies, surveys, data, notes, computer
files, reports, records, drawings, specifications, maps, designs, photographs, documents and other
materials (the “documents and materials”) prepared by Consultant in the performance of this
Agreement shall be the property of the City and shall be delivered to the City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by the City of its
full rights of ownership use, reuse, or assignment of the documents and materials hereunder.
Moreover, Consultant with respect to any documents and materials that may qualify as “works
made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed
“works made for hire” for the City.
7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law. This Agreement shall be interpreted, construed and
governed both as to validity and to performance of the parties in accordance with the laws of the
State of California. Legal actions concerning any dispute, claim or matter arising out of or in
relation to this Agreement shall be instituted in the Superior Court of the County of San
Bernardino, State of California. In the event of litigation in a U.S. District Court, venue shall lie
exclusively in the Central District of California, in the County of San Bernardino, State of
California.
7.2 Disputes; Default. In the event that Consultant is in default under the
terms of this Agreement, the City shall not have any obligation or duty to continue compensating
Consultant for any work performed after the date of default. Instead, the City may give notice to
Consultant of the default and the reasons for the default. The notice shall include the timeframe
in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but
may be extended, if circumstances warrant. During the period of time that Consultant is in
default, the City shall hold all invoices and shall, when the default is cured, proceed with
payment on the invoices. If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article.
7.3 Legal Action. In addition to any other rights or remedies, either party
may take legal action, in law or in equity, to cure, correct or remedy any default, to recover
damages for any default, to compel specific performance of this Agreement, to obtain
declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this
Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory
claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue any
legal action under this Agreement.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
C.8.b
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of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.4 Termination Prior to Expiration of Term. This Section shall govern any
termination of this Contract except as specifically provided in the following Section for
termination for cause. The City reserves the right to terminate this Contract at any time, with or
without cause, upon written notice to Consultant. In addition, the Consultant may terminate this
Contract at any time for cause, upon sixty (60) days’ advance written notice to City. Upon
receipt of any notice of termination, Consultant shall immediately cease all services hereunder
except such as may be specifically approved by the Contract Officer. Except where the
Consultant has initiated termination, the Consultant shall be entitled to compensation for all
services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation
or such as may be approved by the Contract Officer. In the event the Consultant has initiated
termination, the Consultant shall be entitled to compensation only for the reasonable value of the
work product actually produced hereunder, but not exceeding the compensation provided
therefore in the Schedule of Compensation Exhibit “C”. In the event of termination without
cause pursuant to this Section, the terminating party need not provide the non-terminating party
with the opportunity to cure pursuant to Section 7.2.
7.5 Termination for Default of Consultant. If termination is due to the
failure of the Consultant to fulfill its obligations under this Agreement, City may, after
compliance with the provisions of Section 7.2, take over the work and prosecute the same to
completion by contract or otherwise, and the Consultant shall be liable to the extent that the total
cost for completion of the services required hereunder exceeds the compensation herein
stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City
may withhold any payments to the Consultant for the purpose of set-off or partial payment of the
amounts owed the City as previously stated.
8. MISCELLANEOUS
8.1 Covenant Against Discrimination. Consultant covenants that, by and for
itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall
be no discrimination against or segregation of, any person or group of persons on account of
race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin,
ancestry, or other protected class in the performance of this Agreement. Consultant shall take
affirmative action to ensure that applicants are employed and that employees are treated during
employment without regard to their race, color, creed, religion, sex, gender, sexual orientation,
marital status, national origin, ancestry, or other protected class
8.2 Non-liability of City Officers and Employees. No officer or employee
of the City shall be personally liable to the Consultant, or any successor in interest, in the event
of any default or breach by the City or for any amount, which may become due to the Consultant
or to its successor, or for breach of any obligation of the terms of this Agreement.
8.3 Notice. Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other person
shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of
C.8.b
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the City, to the City Manager and to the attention of the Contract Officer (with her/his name and
City title), City of Grand Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case
of the Consultant, to the person(s) at the address designated on the execution page of this
Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
8.4 Integration; Amendment. It is understood that there are no oral
agreements between the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements and understandings, if
any, between the parties, and none shall be used to interpret this Agreement. This Agreement
may be amended at any time by the mutual consent of the parties by an instrument in writing.
8.5 Severability. In the event that part of this Agreement shall be declared
invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such
invalidity or unenforceability shall not affect any of the remaining portions of this Agreement
which are hereby declared as severable and shall be interpreted to carry out the intent of the
parties hereunder unless the invalid provision is so material that its invalidity deprives either
party of the basic benefit of their bargain or renders this Agreement meaningless.
8.6 Waiver. No delay or omission in the exercise of any right or remedy by
non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. A party’s consent to or approval of any act by the other party requiring the party’s
consent or approval shall not be deemed to waive or render unnecessary the other party’s consent
to or approval of any subsequent act. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or any other provision
of this Agreement.
8.7 Attorney’s Fees. If either party to this Agreement is required to initiate
or defend or made a party to any action or proceeding in any way connected with this
Agreement, the prevailing party in such action or proceeding, in addition to any other relief
which any be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees,
whether or not the matter proceeds to judgment.
8.8 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
8.9 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
8.10 Warranty & Representation of Non-Collusion. No official, officer, or
employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any
official, officer, or employee of City participate in any decision relating to this Agreement which
may affect his/her financial interest or the financial interest of any corporation, partnership, or
C.8.b
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association in which (s)he is directly or indirectly interested, or in violation of any corporation,
partnership, or association in which (s)he is directly or indirectly interested, or in violation of any
State or municipal statute or regulation. The determination of “financial interest” shall be
consistent with State law and shall not include interests found to be “remote” or “noninterests”
pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that
it has not paid or given, and will not pay or give, to any third party including, but not limited to,
any City official, officer, or employee, any money, consideration, or other thing of value as a
result or consequence of obtaining or being awarded any agreement. Consultant further warrants
and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or
collusion that would result in the payment of any money, consideration, or other thing of value to
any third party including, but not limited to, any City official, officer, or employee, as a result of
consequence of obtaining or being awarded any agreement. Consultant is aware of and
understands that any such act(s), omission(s) or other conduct resulting in such payment of
money, consideration, or other thing of value will render this Agreement void and of no force or
effect.
Consultant’s Authorized Initials _______
8.11 Corporate Authority. The persons executing this Agreement on behalf
of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing
this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the
entering into this Agreement does not violate any provision of any other Agreement to which
said party is bound. This Agreement shall be binding upon the heirs, executors, administrators,
successors and assigns of the parties.
[Signatures on the following page.]
C.8.b
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
City of Grand Terrace, a municipal corporation
______________________________________
Konrad Bolowich, City Manager
ATTEST:
______________________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
______________________________________
Adrian R. Guerra, City Attorney
CONSULTANT:
GOODMAN & ASSOCIATES, a California limited
liability company
By: __________________________________
Name:
Title:
By: __________________________________
Name:
Title:
Address: 2079 Sky View Drive
Colton, CA 92324
Tel: 909-824-2275
Fax: 909-824-2807
______________________________
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
C.8.b
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01247.0006/784435.1 4/18/2022
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.8.b
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01247.0006/784435.1 4/18/2022
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.8.b
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01006-0001/301444.1
A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will perform the following Services:
A. Consultant shall prepare Street Improvement Plans for the City’s 2021-22
Pavement Rehabilitation Project as follows (“Plans”):
1. Street Improvement Plans – pavement rehabilitation
a. Title Sheet, General Notes, Vicinity Map
b. Plan View only (based on Google aerial images)
i. Barton Road from Mt. Vernon to west of Town Square
ii. Van Buren Street from west end to Michigan Avenue
iii. Vivienda Avenue from Vivienda Ct. to Barton Road
iv. Vivienda Ct. from Vivienda Avenue to Cul-de-Sac
v. Van Buren Street from Michigan Ave. to Reed Ave.
vi. Van Buren Street from Reed Ave. to Mt. Vernon Ave.
c. Pavement and Grinding details
d. Striping/re-striping Plans
B. Consultant shall prepare Estimate of Quantities for the City’s 2021-22 Pavement
Rehabilitation Project (“Estimate”).
C. Consultant shall prepare Specifications for the City’s 2021-22 Pavement
Rehabilitation Project (“Specifications”).
D. Consultant shall meet with City staff regarding the Services upon request by City
staff, which shall include a kick-off meeting if requested.
II. As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City:
A. Complete set of Plans, Specifications and Estimate shall be completed pursuant
to the Schedule of Performance as provided in Exhibit “D.”
C.8.b
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01247.0006/784435.1 4/18/2022
III. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports:
A. Consultant shall provide a status report regarding the Services upon completing
50% of the Plans.
B. Consultant shall provide a status report regarding the Services upon completing
90% of the Plans.
IV. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
C.8.b
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01247.0006/784435.1 4/18/2022 B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
C.8.b
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C-1
01247.0006/784435.1 4/18/2022
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. The total compensation for the Services shall not exceed $23,500 as provided in
Section 2.1 of this Agreement.
II. A retention of ten percent (10%) shall be held from each payment as a contract
retention to be paid as part of the final payment upon satisfactory completion of
services.
III. Within the budgeted amounts for each Task, and with the approval of the Contract
Officer, funds may be shifted from one Task subbudget to another so long as the
Contract Sum is not exceeded per Section 2.1, unless Additional Services are
approved per Section 1.8.
IV. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and
travel properly charged to the Services.
C.8.b
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D-1
01247.0006/784435.1 4/18/2022
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Consultant shall perform and complete all Services within 30 days from the date of
Notice to Proceed issued by the Contract Officer.
C.8.b
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March 10, 2022
Mr. Konrad Bolowich
City Manager
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313
Subject: Proposal to Provide Professional Engineering Design Services for
Street Improvements on Various Streets Project FY 2022/23
Dear Mr. Bolowich:
Willdan Engineering (Willdan) is pleased to submit this proposal to provide professional
engineering design services for the Street Improvements on Various Streets Project FY
2022-23.
Following is the list of street segments included in the project:
Funded Streets
• Barton Road from Mount Vernon to west of Town Square (1,608 L.F.)
• Van Buren Street from west end to Michigan Avenue (1,311 L.F.)
• Vivienda Avenue from Vivienda Court to Barton Road (633 L.F.)
• Vivienda Court from CDS to Vivienda Avenue (520 L.F.)
Additive Streets
• Van Buren Street from Michigan Avenue to Reed Avenue (S) (1,236 L.F.)
• Van Buren Street from Reed Avenue (S) to Mount Vernon Avenue (1,423 L.F.)
It is our understanding that the project includes the following proposed improvements:
• Two (2) inch cold-mill and overlay of streets with Asphalt-Rubber Hot Mix.
• Reconstruction of existing damaged and uplifted curb and gutter and portions of
cross gutters.
• Reconstruction of existing damaged A.C. pavement.
C.8.c
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City of Grand Terrace
March 10, 2022
Page 2
• Installation of new access curb ramps in compliance with the Americans with
Disabilities Act (ADA) requirements; including truncated domes.
• Installation of signing and striping.
The following is our scope of work, schedule and fee to complete this project:
SCOPE OF WORK
Task 1 - Design
Task 1.1 - Preliminary Engineering
1. Attend a pre-design meeting to meet with City representatives to review the
project in detail and determine requirements and procedures for design, ongoing
review, coordination, and meetings.
2. Research and review available information pertinent to the project, including
existing survey data, as-built improvement plans, traffic data, utility information,
existing pavement section information, and other available record data.
3. Perform preliminary field reconnaissance, including photography, to analyze
current field conditions and to gain familiarity with the site and specific pavement
conditions. This will include:
a. Obtaining locations of pavement to be reconstructed or repaired.
b. Obtaining locations of curb ramps that do not meet ADA requirements and
must be reconstructed.
c. Obtaining locations of curbs and gutters in need of repair.
d. Verify and document existing traffic related topographic conditions
including, but not limited to, existing signs, existing striping, and any
additional topographic information pertinent to the project.
Task 1.2 - Pavement Engineering
1. Review and map the condition and level of distress of the existing pavement.
Utilize the existing City of Grand Terrace Pavement Management System and
staff input for pavement treatment recommendations.
2. Based on Pavement Management System and staff input, evaluate alternative
pavement section thicknesses for new pavement and rehabilitation approaches
for the existing pavement where needed, including any necessary localized dig-
C.8.c
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City of Grand Terrace
March 10, 2022
Page 3
outs where warranted. The alternatives may consist of overlay and/or total
removal and replacement, including ARHM and/or AC material.
Task 1.3 - Utility Coordination
1. Provide utility coordination, including notices to all utility companies in
accordance with City’s procedures. All documentation of contacts and responses
will be copied to the City. Willdan will prepare utility notices and deliver them to
the City for mailing under City letterhead. If so desired by the City, Willdan can
transmit these notices under Willdan’s letterhead; however, the City shall be
responsible for any fees assessed to Willdan by the utility companies. In either
case, all responses, questions, and correspondence from the utility companies
will be addressed to Willdan’s Utility Coordinator.
2. Coordinate with affected utility companies to provide for proposed utility
improvements prior to pavement construction.
3. Review project scope of work with each utility company at the preconstruction
conference. Identify possible conflicts and work with each utility to assure that its
facilities will be protected if properly identified.
Task 1.4 - Final Plans, Specifications and Estimates (PS&E)
1. Prepare four (4) sheets of signing, striping, and loop replacement plans for the
project locations at a scale of 1”=40’.
2. Prepare specifications and contract documents to conform to applicable
requirements of the City of Grand Terrace. Specifications will include the
following information that will be performed by public works inspectors and
design engineers:
a. Spreadsheet defining street resurfacing limits with Asphalt-Rubber Hot Mix
(ARHM).
b. Spreadsheet defining areas of damaged A.C. pavement requiring
reconstruction.
c. Spreadsheet defining areas of existing damaged and uplifted concrete
sidewalk, curb and gutter, portion of cross gutter, and drive approaches in
need of repair within the City right-of-way.
d. Spreadsheet defining locations for the installation of new access curb
ramps in compliance with the ADA requirements; including truncated
domes.
C.8.c
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City of Grand Terrace
March 10, 2022
Page 4
3. Prepare quantity calculations and construction cost estimates in accordance with
City requirements utilizing current City and other local agency cost data and
compare to established project budget.
4. Submit PS&E for City review at 90%, and 100% phase and incorporate
comments.
5. Following the review and approval of the 100% design by the City and affected
utility companies, incorporate final comments and prepare final plans,
specifications, and cost estimate.
6. Submit final set of PS&E to the City.
Task 2 - Advertisement and Bidding Assistance
1. Provide the City with electronic copies of final plans and specifications for
bidding.
2. Respond to questions during project advertising phase.
3. Prepare project addenda, as necessary.
4. Review and analyze bid results and prepare bid summary.
5. Verify contractor’s references, bonding, insurance, and contractor’s license.
6. Provide recommendation to award project.
Task 3 – Engineering During Construction
1. Attend the pre-construction meeting and respond to questions regarding the
construction documents.
2. Review and approve material submittals that are in compliance with project
specifications.
3. Answer contractor’s request for information during the construction period.
4. Issue contract change orders regarding any omissions or conflicts in the design,
at no charge to the City.
C.8.c
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March 10, 2022
Page 5
SCHEDULE
We estimate the scope of services can be completed within 12 weeks from a Notice-to-
Proceed. We estimate revised PS&E can be completed within 3 weeks from receipt of
City comments.
FEE
We propose to provide the above engineering services for a fixed fee of $42,000 based
on the following breakdown:
Task 1 – PS&E $ 34,000
Task 2 – Advertise and Bidding Assistance $ 3,000
Task 3 – Engineering During Construction $ 5,000
Total Fee $ 42,000
The current estimated project cost including design, construction, and construction
management is $763,544.
Please indicate the City’s approval and authorization to proceed by either printing out
and signing two originals and returning one hard copy original to our office, or by
scanning one signed original and returning it by e-mail.
Thank you for the opportunity to be of service to the City of Grand Terrace. We
recognize the importance of this project to the City and are committed to realizing its
timely and successful completion. Should you have any questions regarding this
proposal, please contact Mr. Rafael Casillas at (562) 364-8480 or Ms. Vanessa Muñoz
PE, TE, PTOE at (562) 368-4848.
Respectfully submitted, Approval and Authorization to Proceed By:
WILLDAN ENGINEERING CITY OF GRAND TERRACE
Vanessa Muñoz, PE, TE, PTOE
President/Director of Engineering Signature
Date
910005/WW.00.60/P22-078_23112
C.8.c
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C.8.d
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AGENDA REPORT
MEETING DATE: April 26, 2022
TITLE: Grand Terrace High School Senior Parade
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: That the City Council determine whether funds should be
expended to support a parade for graduating seniors at
Grand Terrace High School
2030 VISION STATEMENT:
This staff report supports Goal #4, Develop and Implement Successful Partnerships.
BACKGROUND:
In 2020, Grand Terrace High School (GTHS) did not have regular commencement
ceremonies due to COVID-19 (COVID). Parents and students held a parade for the
graduating seniors without City approval.
In 2021, GTHS did not have commencement ceremonies again due to COVID. Parents
and graduating seniors worked with the City to host a parade for the seniors. There was
assistance from the Sheriff’s office and the City to manage street closures and traffic
considerations. The group were not charged for the costs associated with the past
event.
In the spring of 2022, parents approached the City, as promotors, to hold a parade in
addition to the scheduled commencement ceremonies.
DISCUSSION:
Staff met with the promotors to determine the scope of the event. Staff subsequently
met with representatives from other agencies who would be involved with the event.
The history of the previous parades, scope of event, and availability of resources was
evaluated by each agency. An aggregate cost for Law Enforcement, Public Works, Fire,
Insurance, and City staff for the event was determined to be approximately $9,000.
These costs were presented to the promotors along, with the requisite information and
application to hold a special event. The promotors asked the City to waive the costs.
Over $7,000 of the costs are related to outside agencies, and insurance. These are
hard costs for overtime pay, and insurance policies. The City has no ability to waive
them. If the event is held, either the promotors or the City would have to reimburse the
agencies for their costs. No funds for this event have been budgeted for Fiscal Year
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2021/22.
FISCAL IMPACT:
If the City chooses to absorb the costs, there will be an approximately $9,000 expense
to the general fund to offset insurance and other agency costs. If the City does not
absorb the costs, there is no impact.
APPROVALS:
Konrad Bolowich Completed 04/20/2022 3:44 PM
City Manager Completed 04/20/2022 4:51 PM
City Council Pending 04/26/2022 6:00 PM
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AGENDA REPORT
MEETING DATE: April 26, 2022 Council Item
TITLE: Ordinance Adjusting City Council Salary and Formally
Establishing Vehicle and Technology Allowances
PRESENTED BY: Adrian Guerra, City Attorney
RECOMMENDATION: Read by title only, waive further reading and Introduce AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA ADJUSTING THE
MONTHLY SALARY OF THE CITY COUNCIL AND
ESTABLISHING VEHICLE AND TECHNOLOGY
ALLOWANCES
2030 VISION STATEMENT:
This staff report supports City Council Goal #5, “Engage the Community by
Participation” by allowing the City to ensure that city council salaries and vehicle
allowances are competitive such that it will encourage more citizens to participate in
City governance.
BACKGROUND:
Pursuant to Grand Terrace Municipal Code (“GTMC”) 2.04.020, the City Council’s
current monthly salary is $300, which was established pursuant to Government Code
Section 36516. The original salary was established in 1978. Additionally, Government
Code Section 1223 permits the City Council to establish a vehicle allowance. The
current vehicle allowance is $200 per month. The City Council currently does not
receive a technology allowance.
DISCUSSION:
City Council Compensation
Government Code Section 36516(a)(4) permits the City Council to increase the
compensation above the amount set by Government Code Section 36516(a)(1),
provided that “… the amount of the increase shall not exceed an amount equal to 5
percent for each calendar year from the operative date of the last adjustment of the
salary in effect when the ordinance or amendment is enacted …” Further, any such
increase “… does not apply to a council member during the council member's term of
office. This prohibition shall not prevent the adjustment of the compensation of all
members of a council serving staggered terms whenever one or more members of the
city council becomes eligible for a salary increase by virtue of the council member
beginning a new term of office. …” pursuant to Government Code Section 36516.5.
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At the City Council meeting on March 22, 2022, the City Council directed staff to
prepare an ordinance to provide for an adjustment in compensation and to codify the
vehicle allowance. At that time, staff understood that the current City Council salary of
$300 per month was established at the time of the City’s incorporation. However, when
the City Attorney’s office did further due diligence in reviewing the history to prepare the
proposed ordinance for introduction, it was found that the City Council originally had a
salary of $150 per month. In 2010, the City Council adopted an ordinance adjusting the
salary to $300 per month.
Because of the 2010 ordinance, the calculation of the salary adjustment must be based
upon the 2010 date instead of the City’s incorporation date. Therefore, the proposed
ordinance will increase the City Council’s monthly salary by the statutory maximum of
$180 per council member (total: $480 per council member). For reference, the
calculation is as follows and the new amount is included in the proposed ordinance:
2022 – 2010 = 12 years.
5% x 12 years = 60%
60% x $300 = $180 per council member
$180 + $300 = $480 per council member
Note that the City Council may nevertheless choose to not increase its salary or
increase it by an amount that does not exceed the statutory maximum.
The proposed ordinance also provides direction to the City Manager to include a
discussion on City Council salary during each City budget cycle to discuss any potential
changes to council salary. If the proposed ordinance is adopted, then the changes in
council salary will not take effect until after one or more council member begins a new
term after the November 8, 2022, election.
Vehicle and Technology Allowances
Government Code section 36514.5 states: “City council members may be reimbursed
for actual and necessary expenses incurred in the performance of official duties.” Based
on this authority, the proposed ordinance will also do each of the following:
• Establish the vehicle allowance in the amount of $450.00 as
reimbursement for gas and vehicle maintenance related to travel for
official duties. This increase is partly due to the rising costs in gas.
• Establish a technology allowance of $205.00 per month as reimbursement
for cellphone service, internet service, and other similar costs utilized in
the performance of official duties. Based upon research by staff, the
monthly internet service in the City is about $114.99 (Spectrum Internet).
Monthly cell phone service with Verizon is about $90.00 (not including
device costs). Monthly cellphone service cost with AT&T (unlimited) is
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about $105.00. The $205.00 amount is based upon the Verizon monthly
cellphone service cost.
Note that the typical approach is to go through a reimbursement procedure (e.g.,
submitting receipts, etc.); however, the Attorney General’s office has opined that this
allowance concept is permissible provided that it is based upon estimated costs and is
codified. The allowances will take effect July 1, 2022, for the new fiscal year. A
breakdown of the costs supporting the vehicle allowance amount is available in the
office of the City’s Finance Director.
FISCAL IMPACT:
If approved, the total cost per fiscal year for Council salary will be $28,800 (increase of
$10,800). The total cost per fiscal year for the vehicle allowance will be $$24,000
(increase of $12,000). The total cost per fiscal year for the new technology allowance is
$12,300.
ATTACHMENTS:
• GT Ordinance on Council Salary and Veh Allow (2) (DOC)
APPROVALS:
Adrian Guerra Completed 04/18/2022 9:18 PM
Finance Completed 04/19/2022 11:24 AM
City Manager Completed 04/19/2022 11:43 AM
City Council Pending 04/26/2022 6:00 PM
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01247.0001/627102.11 Page 1 of 4
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ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA ADJUSTING THE MONTHLY SALARY OF
THE CITY COUNCIL AND ESTABLISHING VEHICLE AND
TECHNOLOGY ALLOWANCES
WHEREAS, Grand Terrace Municipal Code Section 2.04.020 codifies the
monthly salary for the City Council pursuant to Government Code Section 36516(a);
and
WHEREAS, the City Council currently receives a salary of $300 per month,
which has not been adjusted since 2010; and
WHEREAS, Government Code Sections 36516(a)(4), in relevant part, allows an
increase in City Council compensation that is calculated pursuant to a statutory formula
stating that “The salary of council members may be increased beyond the amount
provided in this subdivision by an ordinance or by an amendment to an ordinance, but
the amount of the increase shall not exceed an amount equal to 5 percent for each
calendar year from the operative date of the last adjustment of the salary in effect when
the ordinance or amendment is enacted …”; and
WHEREAS, based upon the aforementioned statutory formula, the current
maximum total amount that the City Council may increase its compensation is $480;
and
WHEREAS, pursuant to Government Code Section 36516.5, any change in
compensation “… does not apply to a council member during the council member's term
of office. This prohibition shall not prevent the adjustment of the compensation of all
members of a council serving staggered terms whenever one or more members of the
city council becomes eligible for a salary increase by virtue of the council member
beginning a new term of office. …”; and
WHEREAS, the City Council now desires to adjust the compensation of the City
Council members in accordance with Government Code Sections 36516 and 36516.5;
and
WHEREAS, pursuant to Government Code Section 1223, the City Council also
desires to formally establish a vehicle allowance, which reflects the estimated travel
costs that City Council members would incur in the performance of their official duties;
and
WHEREAS, the City Council also desires to establish a technology allowance
that reflects the estimated technology costs that City Council members would incur in
the performance of their official duties, such as use of a cell phone service, internet
service, and other similar costs; and
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WHEREAS, the Attorney General’s Office has opined that these types of
allowances must be based upon estimated costs and is codified; and
WHEREAS, an analysis of the technology allowance amount is on file with the
City’s Finance Department; and
WHEREAS, all legal prerequisites to the adoption of this Ordinance have
occurred.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY GRAND TERRACE
DOES ORDAIN AS FOLLOWS:
SECTION 1. Recitals. The City Council hereby finds that all of the facts set forth
in the above Recitals, are true and correct and are incorporated herein as findings of the
City Council.
SECTION 2. Modifications to Section 2.04.020. Section 2.04.020 of Chapter
2.04 of Title 2 of the Grand Terrace Municipal Code is hereby retitled and amended in
its entirety as follows:
“2.04.020 – Salary and Vehicle Allowance.
A. Each member of the City Council shall receive a salary of $480.00
per month. Such salary shall be payable at the same time and in the same
manner as the salaries are paid to other City officers and employees.
B. Effective July 1, 2022, in lieu of the City’s provision of an
automobile to individual Councilmembers for their use in the course of
official duties, each member of the City Council shall receive a vehicle
allowance in the amount of $450.00 per month as reimbursement for
expenses such as gasoline, mileage, wear and tear, insurance, and
depreciation, incurred by Councilmembers in the use of their personal
automobiles in the course of official duties. Such vehicle allowance shall
be payable at the same time and in the same manner as the city council
salary.
C. Effective July 1, 2022, each member of the City Council shall
receive a technology allowance in the amount of $205.00 per month as
reimbursement for technology-related expenses such as cellphone
service, internet service, and other similar costs incurred by
Councilmembers in the use of their personal technology-related
equipment and service in the course of official duties. Such technology
allowance shall be payable at the same time and in the same manner as
the city council salary.
D. The City Manager shall place a discussion item on a City Council
agenda during the City’s annual budget preparation cycle for the City
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Council to review and consider adjustments to City Council salary and
allowances.”
SECTION 3. Government Code Section 36516.5. The salary adjustment
provided in Section 2 of this Ordinance shall not become effective until after one or
more council members begins a new term of office following the adoption of this
Ordinance. Prior to the effective date of such salary adjustment, each council member
shall continue to receive the monthly salary as specified in Section 1 of Ordinance No.
252 in the amount of $300 per month.
SECTION 4. Severability. Should any provision of this Ordinance, or its
application to any person or circumstance, be determined by a court of competent
jurisdiction to be unlawful, unenforceable, or otherwise void, that determination shall
have no effect on any other provision of this Ordinance or the application of this
Ordinance to any other person or circumstance and, to that end, the provisions hereof
are severable. The City Council of the City of Grand Terrace declares that it would have
adopted all the provisions of this ordinance that remain valid if any provisions of this
ordinance are declared invalid.
SECTION 6. Effective Date of Ordinance. This Ordinance shall become
effective thirty (30) days from and after its adoption.
SECTION 7. Certification. The Mayor shall sign, and the City Clerk shall certify
to the passage and adoption of this Ordinance and shall cause the same to be
published and posted pursuant to the provisions of law in that regard.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the ____ day of _______, 2022.
_____________________________
Darcy McNaboe
Mayor
ATTEST:
____________________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
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____________________________
Adrian R. Guerra
City Attorney
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AGENDA REPORT
MEETING DATE: April 26, 2022 Council Item
TITLE: Non-Owner Occupied/Rental Inspection Program Progress
PRESENTED BY: Leila Holtzen, Code Enforcement/Animal Control Officer
RECOMMENDATION: Staff recommends that the City Council conduct a discussion
on the current Non-Owner-Occupied Rental Program and
provide direction on proposed program changes.
2030 VISION STATEMENT:
This staff report supports Goal #5 Engage in Proactive Communication. Support effort
for Code Enforcement to educate the community about preventive maintenance and
encourage tenants, property owners and businesses to maintain their property to keep
the City clean and beautiful.
BACKGROUND:
In 2006, the City Council adopted a Non-Owner Occupied/Rental Property Program,
which requires participating properties in the program to undergo annual exterior
inspections. The program was last amended in 2015. The purpose of the program is to
allow the City to identify non owner-occupied properties and ensure that those
properties are maintained at a standard that does not diminish the value and quality of
life of owner-occupied units. The program was also developed to ensure that non
owner-occupied dwelling within the City of Grand Terrace were habitable dwellings. The
program ensures that the exterior of properties is inspected on an annual basis to verify
that minimum standards are met.
DISCUSSION:
5.80.010 - Purpose.
The purpose of this Chapter is to identify substandard non-owner occupied/rental
property and to ensure rehabilitation or elimination of non-owner occupied/rental
properties that do not meet minimum building and housing code standards, exterior
maintenance standards or are not safe to occupy.
It is the intention of the City Council to establish a program whereby the exteriors of
non-owner occupied/rental housing units can be inspected on a regular basis and
certified as meeting minimum standards. The City endeavors to target its efforts to
properties where violations exist and are a habitual condition of the property without
unduly burdening responsible and prudent property owners.
• The total number of properties currently registered in the Non-Owner
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Occupied/Rental Property program is 380, consisting of single family residential
and multiple family properties which include apartments, multi-unit-plexes and
rental condominiums. which are attached, assessed as an apartment less than
199 units. The annual fees for non-owner-occupied rental properties are shown
below.
4.108.010 - Rental inspection fees.
Apartments 200+ Units $36.00 Per Unit
Apartments 1-199 Units $48.00 Per Unit
Single-Family Home $95.00
Re-Inspection $47.00
PROGRAM IMPLEMENTATION
Good Landlord Program- A rental that has passed the yearly inspection on the first
visit for 3 years receives a 50% annual fee reduction. A rental that has passed 4 years
of inspections, on the first visit, receives 70% annual fee reductions. Any property may
be removed from the program for noncompliance. On the 11th year the home reverts to
first year status. (GTMC 5.80.050). To assist landlords in the program, the City
maintains a webpage that instructs “How to Pass Your Inspection” on the City’s website.
(GTMC 5.80.060)
An annual exterior inspection occurs within the first three (3) to six (6) months of every
calendar year. The Code Officer will contact units of sixteen (16) or more and schedule
a time for the inspection. If the Officer finds probable cause to ask for an interior
inspection, they must give a letter of intent to inspect the property. The OWNER is
responsible for contacting the tenants and letting them know the appointment time for
the inspection. (GTMC 5.80.110) Every homeowner MUST receive a copy of their
inspection report sent via regular mail.
RENTAL PROGRAM INTERIOR INSPECTIONS
While the City developed a program for landlords to comply with exterior inspections,
interior inspections are equally important but requires tenant initiation. The City will
inspect a non-owner occupied/rental building for interior maintenance standards as
defined in California Code of Regulations (CCR) Title 25 definition of a "habitable" rental
unit for the following reasons:
A. Plumbing facilities in good working order, including hot and cold running water,
connected to a sewage disposal system;
B. Gas facilities in good working order;
C. Heating facilities in good working order;
D. An electric system, including lighting, wiring, and equipment, in good working
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order
E. Clean and sanitary buildings, grounds, and appurtenances (detached garage,
garden, etc.) free from debris, garbage, rodents, and vermin;
F. Adequate trash receptacles in good repair;
G. Floors, stairways, and railings in good repair;
H. A working toilet, wash basin, and bathtub or shower;
I. A kitchen with a sink not made of absorbent material;
J. Natural light in every room through windows or skylights. Windows in each room
must be able to open at least halfway for ventilation, unless a fan provides
mechanical ventilation;
K. Safe fire or emergency exits leading to a street or hallway. Stairs, hallways, and
exits must be kept litter-free. Storage areas, garages, and basements must be
kept free of combustible materials.
L. Operable thumb-turn deadbolt locks on the interior of the main entry doors of
rental units, and operable locking or security devices on windows; and
M. Working smoke detectors in all units of multi-unit buildings, such as duplexes and
apartment complexes. Apartment complexes also must have smoke detectors in
common stairwells. Effective July 1, 2011, the Carbon Monoxide Poisoning
Prevention Act (Senate Bill — SB 183) requires all single-family homes with an
attached garage or a fossil fuel source to install carbon monoxide alarms within
the home by July 1, 2011. Owners of multi-family leased or rental dwellings, such
as apartment buildings, have until January 1, 2013, to comply with the law.
RENTAL PROGRAM POTENTIAL AREAS FOR IMPROVEMENT
On August 1, 2020, the City issued an updated Non-Owner-Occupied Rental Program
Information Sheet to all property owners currently enrolled in the program. Property
owners were asked to provide the City with current property management information,
contact names, and phone numbers. A new exemption status checkbox was created for
condominium rental owners whose ownership consists of the interiors only since the
exterior is controlled through CC&Rs. However, it is still the responsibility of the
homeowner to address deterioration outside the scope of the association maintenance
responsibility where the condominium association takes maintenance responsibility.
Building maintenance outside the scope of the rental program is enforcement through
the City’s Code Enforcement program.
The City has received the completed forms from 154 properties and nine (9) owners are
opting for exemption status. Three properties were sold, three are family occupied, two
are exempt condominiums, and one stated they do not receive any income from rent.
226 forms have not been returned with updated information.
Discretionary Compliance
The City, through Civic Live, has received complaints regarding apartment complexes.
The focal grievances are uncontrolled street parking, trash, and an increase of foot
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traffic which has become a genuine issue for residents of the neighborhood. Code
cases have been opened due to the individual properties being out of compliance with
their entitlement approval. Some of these approvals occurred during Cityhood and
others through the County. Staff is in the process of reviewing originally granted
Conditional Use Permits and Site and Architectural Review approvals.
Core Issues with Apartments
• Parking
Apartments are not complying with approved parking conditions which is causing
an undue burden on the City and the neighboring streets surrounding the
complexes. Garages are not being audited on a regular basis to ensure they are
not being used for storage.
• Trash
Apartments are allowing bulky items resulting in illegal dumping to accumulate on
premises and failing to safeguard smaller trash from going into City streets.
• Maintenance
Apartments are having issues with approved project approval and zoning and
building code and safety standards. i.e. proper ventilation of water heaters.
• Security
Increased foot traffic and revolving tenants are causing growing concern from
apartment residents as well as homeowners in single family homes nearby.
Core Issues with Single Family Home Rental Compliance
• Overgrown vegetation
• Dead front lawns
• Inoperable vehicles
• Noise complaints
An option to address property compliance is to refine the Rental Program in the
following areas:
• Remove rental inspection fees and inspections for all rentals in the City and
handle complaints on properties on a case by case basis. This will eliminate the
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cost of mailing, supplies, and paying Code Enforcement to do inspections on
continually compliant properties. Staff will be freed up to focus on actual
complaints called in by citizens.
• Remove the fee of Non-Owner-Occupied Rental Program for property owners.
• Expand clarification as to how the City determines a property is a rental. Is it by
different mailing address from the property address, Homeowners Tax
Exemption filed with Assessors Office or by a multiple listing service? If the
property owners claim to be allowing a family member to live in rental home
without paying rent, does the City still consider this a rental?
• Have all property owners with more than one single family residence for rent or
one duplex or larger purchase a business license.
• Require all rental properties to provide a completed Non-Owner-Occupied Rental
Program Information Sheet annually
• Make available to all owners of rental properties in the City the opportunity to
sign the CRIME FREE LEASE ADDENDUM. This program would be voluntary
and would be enforced by Code and Sheriff’s Department.
• Require all apartment complexes in the City to have 24 hour security on
premises at all times. Security will be responsible for assuring the assigned
parking is being maintained, residents are not littering, and any illegal activity
from residents or guests of residents is managed appropriately and in a timely
manner.
FISCAL IMPACT
The City will lose the monies for the Non-Owner-Occupied Rental Program. The City will
gain monies from the business licenses purchased. The City will also be freed from
paying for postage, supplies, three (3) months of Code Enforcement salary that is
focused solely on inspections for a majority of homes that do not require monitoring.
ATTACHMENTS:
• Existing Chapter 5.08 NonOwner Occupied-Rental Property Program(PDF)
• Ord. 286 Non-owner rental program (PDF)
• Rental Flow Chart (PDF)
• crime free lease addendum (PDF)
APPROVALS:
Leila Holtzen Completed 04/15/2022 12:59 PM
Finance Completed 04/19/2022 11:26 AM
City Manager Completed 04/19/2022 11:43 AM
City Council Pending 04/26/2022 6:00 PM
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ORDINANCE NO. 286
r
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, COUNTY OF SAN BERNARDINO,
STATE OF CALIFORNIA AMENDING SECTIONS 5.80.050,
5.80.060, 5.80.120 OF CHAPTER 5.80 (NON-OWNER
OCCUPIED/RENTAL PROPERTY PROGRAM) OF TITLE 5 OF
THE GRAND TERRACE MUNICIPAL CODE
WHEREAS, the City of Grand Terrace has a substantial interest in promoting minimum
building and housing code standards, and exterior maintenance standards in order to ensure safe
housing for its residents; and
WHEREAS, the City of Grand Terrace recognizes the need to implement reasonable
regulations to not only ensure safe housing for its residents but to also improve the City's
housing stock; and
WHEREAS, on October 13, 2015, the City Council of the City of Grand Terrace
introduced the herein ordinance to revise Chapter 5.80 (Non-owner Occupied/Rental Property
Program) of Title 5 ofthe Municipal Code; and
WHEREAS, all legal prerequisites to the adoption ofthis Ordinance have occurred.
NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of
the City of Grand Terrace, as follows
SECTION 1. Subsections A, C and D of Section 5.80.050 (Annual Inspection Fee) of
Chapter 5.80 of Title 5 are amended to read as follows:
Section 5.80.050 Annual Inspection Fee
A. Good Landlord/Tenant Program. Well-maintained properties that have passed
inspections for three consecutive years may qualify to participate in the good
landlord/tenant program. For qualifying participants, the property owner will pay an
annual inspection fee that is one-half of the City inspection program's annual fee,
provided conditions do not deteriorate to the point where the property would no longer
meet eligibility standards for program participation. Well-maintained properties that have
passed inspections for four consecutive years will pay an annual inspection fee of 30
percent of the City inspection program's annual fee. For properties eligible under the
program, a drive-by inspection will be conducted to ensure satisfactory maintenance.
C. On the eleventh(11 ) year of participation, whether in the Goad Landl"or /Tenant
Program or not, the participating property shall revert to first year"tdtus:and under-go a
complete inspection as specified in Section 5.80.080 and 5.08.096ofthis chapter. =
ORDINANCE NO. 286 PAGE 1 OF 7 NOVEMBER 24, 2015
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D. At all times, the City shall retain the authority to investigate and address any
violation of the Grand Terrace Municipal Code, California Housing Code, California
Building Code, California Fire Code or the California Code or Regulations."
SECTION 2. Section 5.80.060 (Education) of Chapter 5.80 of Title 5 is amended to read
as follows:
Section 5.80.060 Education
The City shall maintain on its website an educational page entitled, "How to Pass Your
Inspection." Annually, each property owner will receive an invitation to visit the web
page.
The property.owner and/or property managers shall be provided an explanation of what
to expect during their inspections that will allow them to objectively assess their own
property. The educational information will familiarize property owners, and property
managers, with the basic procedures of an inspection, what is considered a violation, and
what is considered compliance with the Municipal Code, California Housing Code,
California Building Code, California Fire Code and the California Civil Code."
SECTION 3. This Ordinance has been reviewed for compliance with the California
Environmental Quality Act (CEQA), the CEQA guidelines, and the City's environmental
procedures, and has been found to be exempt pursuant to Section 15061 (b)(3) (General Rule) of
the CEQA Guidelines, in that the City Council hereby finds that it can be seen with certainty that
there is no possibility that the passage of this Ordinance will have a significant effect on the
environment.
SECTION 4. The City Council declares that it would have adopted this ordinance and
each section, subsection, sentence, clause, phrase, or portion of it irrespective of the fact that any
one or more sections, subsections, sentences, clauses,phrases or portions of it be declared invalid
or unconstitutional. If for any reason any portion of this ordinance is declared invalid or
unconstitutional,then all other provisions shall remain valid and enforceable.
SECTION 5. This ordinance shall take effect thirty days from the date of adoption.
SECTION 6. First read at a regular meeting of the City Council held on the 10t' day of
November, 2015, and finally adopted and ordered posted at a regular meeting of said City
Council ofthe 24t'day ofNovember, 2015.
ATTEST:
Pat'-.`s D cy P cNaboe
City Clerk Ma
ORDINANCE NO. 286 PAGE 2 OF 7 NOVEMBER 24, 2015
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1, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, do hereby certify that the
foregoing Ordinance was introduced at a regular meeting of the City Council on the loth of
November, 2015, and adopted at a regular meeting of the City Council of the City of Grand
Terrace held on the 241h day of November, 2015, by the following vote:
AYES: Mayor Darcy McNaboe, Mayor Pro Tern Sylvia Robles Council Member Jackie
Mitchell, Council Member Bill Hussey
NOES: None
ABSENT: None
ABSTAIN: Council Member Doug Wilson
Pat Jacque - ar City Cl
Approved as to form:
Richard UAdams II, Crty Attorney
i
ORDINANCE NO. 286 PAGE 3 OF 7 NOVEMBER 24, 2015
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CITY OF GRAND TERRACE- RENTAL INSPECTION
Intro letter sent to
landlords.
Landlords will be
asked to
provide/verify the
following:
*Owner
Information
(mailing address,
phone number,
email, business
license
number)
*Property
information for
each rental
property owned
(address, number
of units)
*Property
Exemptions
No response
from
landlord
Landlord pays
registration
and inspection
fees
(Apartments Only)
*Schedule inspection
on a minimum of 10%
of the units
*Notice is sent to
landlord with
inspection date/time
and units to be
inspected
Inspections
Performed
Fail
(substandard
conditions
found)
No inspection
possible
(access to unit
denied or
owner a no
show)
PASS
Units are
scheduled for
re-inspection
Inspection Report
mailed to landlord
Landlord
completes
corrections and
unit is
re-inspected
PASS
Notice of
Violation
sent to
landlord
with
deadline for
corrections
(Apartments Only)
Inspections are
automatically scheduled
and notice is sent to
landlord with: *Bill for
registration and
inspection fees for ALL
units including late fees
*Bill for registration and
inspection fees for ALL
units including late fees
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AGENDA REPORT
MEETING DATE: April 26, 2022 Council Item
TITLE: Landscape Recognition Program
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: That the City Council direct staff to implement an annual
landscape recognition program
2030 VISION STATEMENT:
This staff report supports Goal #, Engage the Community by Participation.
BACKGROUND:
The City’s Municipal Code mandates that all residential and commercial developments
have landscaped areas. The current code allows for broad discretion in how individuals
utilize landscaping to enhance their property. This program would recognize creative
and aesthetically pleasing installations.
DISCUSSION:
Staff will develop a program which incorporates self-nomination as well as nomination
by City staff (Code Enforcement) to recognize properties which have made
extraordinary efforts in providing aesthetically pleasing and water wise landscape
installations.
• Selection will occur in the Fall in even numbered years, and spring in odd
numbered years. This will allow for recognition in both early and late season
conditions.
• Criteria will include use of native plants, general appearance, creative or unique
design, use of color, use of green wall, specialized gardens such as rain
gardens, vegetable or herb gardens, water conservation techniques, and
complimentary use of hardscape and landscape elements.
• Candidates will be screened to assure there are no code violations.
• Initial screening will be done by the Planning Commission and a pool of no more
than 10 candidates will be forwarded to the City Council.
• City Council will select the recipients.
G.12
Packet Pg. 190
• Recipients will receive a $100 gift card at a local nursery or gardening center.
They will also receive a yard sign that they may place in their yard as recognition
of their award.
FISCAL IMPACT:
Approximately $1000 per year from General Fund.
APPROVALS:
Konrad Bolowich Completed 04/21/2022 11:17 AM
City Manager Completed 04/21/2022 11:20 AM
City Council Pending 04/26/2022 6:00 PM
G.12
Packet Pg. 191
AGENDA REPORT
MEETING DATE: April 26, 2022
TITLE: American Rescue Plan Act Funding
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: That the City Council Approve the Selected Projects, for the
use of the American Rescue Plan Act Funding
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensuring Fiscal Viability
BACKGROUND:
On March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law by
President Biden. Section 9901 of the ARPA amended Title VI of the Social Security Act
to add Section 603. This established the Coronavirus State & Local Fiscal Recovery
Fund (SLFRP) for local governments (cities and towns) across the U.S. to receive a
funding allocation. In California, both large cities (populations over 50,000) and small
cities and towns (populations under 50,000, which includes the City of Grand Terrace)
have received ARPA funding allocations. In total, small cities in California, including
Grand Terrace, have been allocated over $1.2 billion. Grand Terrace will receive
$3,010,360 in funds.
DISCUSSION:
Recipients may use SLRFF funds to replace lost public sector revenue, using this
funding to provide government services up to the amount of revenue loss due to the
pandemic.
• Recipients may determine their loss by choosing between two options:
o A standard allowance of up to $10 Million in aggregate, not to exceed their
award amount, during the program.
o Calculating their jurisdictions specific revenue loss each year using Dept.
of Treasury’s formula, which compares actual revenue to a counterfactual
trend.
• Recipients may use funds up to the amount of revenue loss for government
service; generally, services traditionally provided by recipient governments are
government services, unless Treasury has stated otherwise.
G.13
Packet Pg. 192
Staff Recommendations for Uses of Fiscal Recovery Funds
Staff recommendations for use of ARPA Funds are listed below:
$32,000 Records management software to complete document preservation
and retrieval initiatives.
$50,000 Cap and plug abandoned well at Grand Terrace HS. The well is a
source of liability. San Bernardino County Environmental Health
Department is requesting us to mitigate the hazard.
$50,000 Tree planting in the right of way throughout the City. Tree cover is
directly associated with property values and aid in greenhouse gas
sequestration as well as providing an appealing street scape.
$150,000 Street sign replacement for faded, missing and damaged signs.
$160,000 Three public works trucks. Current trucks are at end of life.
$200,000 Roof replacement at City Hall. Current roof is 40 years old and has
multiple failures.
$250,000 Sidewalk and handicap ramp repairs. There are multiple locations
in the City where sidewalks present trip hazards and ramps do not
meet ADA requirements.
$2,100,000 Pavement rehabilitation. Approximately two-thirds of the funds will
be expended to restore, replace, or rehabilitate streets.
FISCAL IMPACT:
There is no fiscal impact at this time. Each item will come before Council as either part
of the 2022-2023 budget or as a separate item for approval.
APPROVALS:
Konrad Bolowich Completed 04/20/2022 1:22 PM
City Manager Completed 04/20/2022 1:25 PM
City Council Pending 04/26/2022 6:00 PM
G.13
Packet Pg. 193
AGENDA REPORT
MEETING DATE: April 26, 2022 Council Item
TITLE: 2021-22 Mid-Year and Year-End Budget Review
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Receive and file the FY2021-22 Mid-Year and Year-End
Report.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The purpose of the Mid-Year Budget Review is to provide the City Council with the
following information:
1. Budget-to-actual results through the first half of the fiscal year;
2. Projections for a balanced budget at fiscal year-end; and
3. Any proposed budget adjustments/recommendations for consideration, if any.
The Mid-Year Budget Review for Fiscal Year (FY) 2021-22 focuses on the City’s
General Fund.
DISCUSSION:
FY 2021-22 as of January 31, 2022
Operating Revenues
As of January 31, 2022, General Fund operating revenues received were $4,139,414,
or 47.8% of the approved budget of $8,654,269.00.
Operating Expenditures
General Fund operating expenditures through January 31, 2022 are $3,617,338, which
represents 53.0% of the approved expenditures of $6,822,395. With 58% of the fiscal
year elapsed through January, this shows a positive result of $339,651 against
expected budget of $3,956,989.
G.14
Packet Pg. 194
FY 2021-22 Year-end Projections
Projected Revenues
For this fiscal year, total revenues are projected at $9,277,227, this shows a positive
result of $622,958 against the annual budget of $8,654,269. The resulting increase in
primarily from the following:
1. Property Taxes: City staff is projecting that property taxes will show a positive
result of $392,133.
2. Sales Tax (increase of $122,053) due to the increase in prices of gas as well as
commodities.
3. Charges for Services (decrease of $253,900): several projects have been
delayed due to COVID-19 which include Lewis Group, Greens Group. Staff
anticipates those starting next fiscal year.
4. Sale of Property (increase of $300,601): the City sold several parcels of land as
well as the Fire Station resulting in the increase.
As a result of all the variances listed above, the net result is a projected increase in
General Fund revenues of $622,958.
Projected Expenditures
Expenditures at June 30th are projected at $6,567,519. There is an overall savings of
$254,876 in year-end expense projections of $6,567,519 vs. approved expenditures of
$6,822,395. City staff have continued to be diligent in monitoring approved allocations.
The resulting savings will be realized primarily from the following:
1. Planning/Community Development vacancy: the Planning/Community
Development department has a vacant Community Development Director
position. This is projected to result in a $64,000 savings projected in the
Community Development Section.
2. Finance vacancy: the Finance Department has a vacant Budget Officer position
as well as part-time Internal Auditor position. This is projected to result in a
$68,000 savings projected in the Finance Section.
3. Building & Safety – the Building & Safety department has savings of $83,000
over various departments but mainly comprised of savings in salaries and
benefits.
City staff is projected an overall savings of $254,876 in expenditures. Below is the
projected 2021-22 year-end revenue and expense statement for the General Fund.
Table 2
City of Grand Terrace
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FY 2021-22 General Fund Financial Report
Year-end Projection
Approved
Budget
Jan
YTD
Actuals
Year-end
Projection
2020-21
Actuals
Year-end
vs. Appr
Budget
REVENUES
Property Tax 4,194,640 2,329,354 4,586,773 3,552,688 392,133
Franchise Fees 620,000 179,191 631,646 613,598 11,646
Other Permits & Fees 95,870 46,164 104,276 101,348 8,406
Sales Tax 988,000 468,553 1,110,053 1,064,567 122,053
Business License Fees 95,000 48,813 114,913 95,577 19,913
Charges for Services 440,450 117,612 186,550 381,938 (253,900)
Fines & Forfeitures 66,300 24,333 44,273 73,219 (22,027)
Miscellaneous 0 13,385 14,885 (2,726) 14,885
Use of Money & Property 34,660 13,916 28,416 53,956 (6,244)
County Solid Waste 22,000 13,168 52,168 45,492 30,168
Proceeds from Sale of
Property 1,770,000 870,601 2,070,601 0 300,601
Motor vehicle Fees 9,000 14,324 14,324 9,114 5,324
Waste Water Receipts 318,349 0 318,349 318,349
0
OPERATING REVENUES 8,654,269 4,139,414 9,277,227 6,307,120 622,958
EXPENDITURES
City Council 10-110 76,621 29,096 51,170 49,579 25,451
City Manager
City Manager 10-120 713,643 398,258 697,209 601,249 16,434
Information Tech. 10-380 95,000 56,672 101,026 85,258 (6,026)
Senior Citizens Prgm 10-805 31,120 21,259 38,811 33,487 (7,691)
Emergency Oper. 10-808 8,000 3,334 6,181 4,507 1,819
847,763 479,523 843,227 724,501 4,536
City Clerk
City Clerk 10-125 232,963 125,882 216,216 182,410 16,747
Hist. & Cult. Comm. 10-804 1,800 0 1,600 0 200
234,763 125,882 217,816 182,410 16,947
City Attorney 10-160 210,000 110,143 255,502 284,199 (45,502)
Finance 10-140 480,364 231,016 412,722 412,335 67,642
Planning & Dev. Svcs
Building & Safety 10-172 297,216 90,192 214,242 241,487 82,974
Community Events 10-180 0 0 0 0 0
Code Enforcement 10-185 271,837 162,995 280,119 226,371 (8,282)
Enforcement Prgm 10-187 56,500 22,294 38,745 32,406 17,755
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City of Grand Terrace
FY 2021-22 General Fund Financial Report
Year-end Projection
Approved
Budget
Jan
YTD
Actuals
Year-end
Projection
2020-21
Actuals
Year-end
vs. Appr
Budget
Community Dev. 10-370 432,088 217,475 368,330 275,521 63,758
Planning Comm. 10-801 6,882 867 3,395 3,215 3,487
1,064,523 493,823 904,831 779,000 159,692
Public Works
Public Works 10-175 327,608 186,677 337,947 369,075 (10,339)
Facilities Maint. 10-195 60,680 38,508 57,080 45,111 3,600
Parks Maint. 10-450 234,357 157,265 292,143 257,568 (57,786)
NPDES 10-625 29,000 4,723 18,325 21,219 10,675
Storm Drain Maint. 10-631 8,000 0 0 0 8,000
659,645 387,173 705,495 692,973 (45,850)
Law Enforcement 10-410 2,440,940 1,074,592 2,304,521 2,170,509 136,419
Non-Departmental
Non-Departmental 10-190 782,726 708,565 847,185 812,692 (64,459)
Transfers Out 10-199 110,000 20,000 110,000 90,800 0
Overhead Alloc. 10-999 (84,950) (42,475) (84,950) 41,731 0
807,776 686,090 872,235 945,223 (64,459)
TOTAL EXPENDITURES 6,822,395 3,617,338 6,567,519 6,240,729 254,876
REVENUE & EXPENSE SUMMARY
REVENUES 8,654,269 4,139,414 9,277,227 6,307,120 622,958
EXPENDITURES (6,822,395) (3,617,338) (6,567,519) (6,240,729) 254,876
NET 1,831,874 522,076 2,709,708 66,391 877,834
FISCAL IMPACT:
There is no fiscal impact to receiving and filing this report.
APPROVALS:
Terry Shea Completed 04/19/2022 11:26 AM
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City Manager Completed 04/21/2022 11:24 AM
City Council Pending 04/26/2022 6:00 PM
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● APRIL 12, 2022
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
April 12, 2022
City Council Minutes
PowerPoint Presentations
Background
•Current contract expired March 1
2022
•Advertise RFP on November 16,
2021
•14 companies received notification
•Only CleanStreet LLC submitted a
bid
•A second round of RFPs were
circulated on November 30
Background cont.
•Only CleanStreet LLC submitted a
bid
•In February, City Manager
personally contacted 8 sweeping
companies and 3 waste
companies
•All of the sweeping companies
have either merged or been
acquired by Sweeping Corporation
of America (SCA).
Background cont.
•Waste companies did not have
capacity to take on additional
clients.
•SCA has continued to do
sweeping as a gesture of good
faith.
•SCA has implemented
organizational changes as
discussed in negotiation
Background cont.
•Complaints have dropped
dramatically.
•SCA has been highly responsive
to issues and provided GPS data,
resweeps, and follow up on the
very few issues which have arisen.
Background cont.
•SCA was engaged in extensive
discussions with the following
outcome.
•1 year agreement severable at
any time by the City.
•Vehicles to be upgraded with
GPS for sweeping verification.
•Regularly assigned staff to
COGT contract
•Operations to occur under SCA
corporate branding
Street Sweeping Zones in the City
Recommendations
•Award Contract to SCA for base
amount of $54,505 for one year keeping the
current schedule
•Authorize City Manager to execute the
agreement
Questions?
Wild
Burros
RECOMMEND THAT STAFF CONTINUE THEIR EFFORTS WORKING WITH OTHER COMMUNITIES IN MANAGING THE WILD BURRO INCURSIONS INTO THE CITY
Background
Wild burros range through a wide variety of habitats as along as they are within 10 miles of drinking water.
Wild burros feed on a variety of plants
Female wild burros give birth to one colt each year.
Adults weigh about 350 pounds.
There are no natural predators, competitors or common diseases.
Burros may live as long as 25 years in the wild.
Wildlife corridor bounded by Beaumont, Calimesa, Redlands, Loma Linda, Moreno Valley, Riverside and Grand Terrace.
Multiple herds of wild burros range through this area.
Drought conditions, over population and lack of adequate grazing cause incursions.
The animals are not aggressive but are destructive in their feeding habits.
Droppings are a mess.
What are doing
Working cooperatively with the adjacent communities, California Dept of Fish and Game, the BLM, and private organizations.
Coordinate relocation of the burros when necessary.
Vendor identified to round up animals when needed.
Cooperative relationships have been forged with Donkey Land.
Multiple agencies working together are pooling expertise and resources to mitigate theses issues
What to expect
There will be further incursions.
Incursions will be driven by lack of forage and
drought conditions.
Population management will take several
years to have significant effects.
Continue to work cooperatively with other
agencies to manage the issue on a regional
basis.