05/24/2022CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● MAY 24, 2022
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other
matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak
card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the
Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting
by dialing the following telephone number and you will be placed in the waiting room, muted until it is your
turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 894 5953 6585
Password: 279068
The City wants you to know that you can also submit your comments by email to
ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments
for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are
unable to email, please call the City Clerk’s Office at (909) 824-6621 x230 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment
period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish
to comment on. Comments that you want read to the City Council will be subject to the three (3) minute
time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the
agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to
investigate and/or schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this
agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor
Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For
further information regarding agenda items, please contact the office of the City Clerk at (909) 824-6621
x230, or via e-mail at dthomas@grandterrace-ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the
advertised starting time of the meeting. This will enable the City to make reasonable arrangements to
ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible.
Agenda Grand Terrace City Council May 24, 2022
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Jeff Allen
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B. SPECIAL PRESENTATIONS
Pledge of Allegiance Proclamation – Knights of Columbus
2021 Annual Report – San Bernardino County Sheriff’s Department
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Approval of Minutes – Regular Meeting – 05/10/2022
DEPARTMENT: CITY CLERK
2. Approve National Day of Prayer and Mental Health Month Proclamations
RECOMMENDATION:
Approve National Day of Prayer and Mental Health Month Proclamations
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council May 24, 2022
City of Grand Terrace Page 3
3. City Department Monthly Activity Report - March 2022
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
4. Second Reading and Adoption of Ordinances of the City Council of the City of Grand
Terrace, California, Establishing Objective Standards for Implementation of Senate Bill
No. 9 Pertaining to Urban Lot Splits and Two-Unit Developments and Updating the
City's Regulations for Accessory Dwelling Units and Junior Accessory Dwelling Units
RECOMMENDATION:
1. Direct the City Attorney to Read by title only, waive further reading and adopt AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
ESTABLISHING REGULATIONS FOR URBAN LOT SPLITS AND TWO-UNIT
DEVELOPMENTS IN ACCORDANCE WITH SENATE BILL 9 which also finds and
determines that this ordinance is not a “project” for purposes of California
Environmental Quality Act (CEQA) pursuant to Government Code Sections
65852.21(j) and 66411.7(n); and
2. Direct the City Attorney to Read by title only, waive further reading and adopt AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
ADOPTING AMENDMENTS TO REGULATIONS OF ACCESSORY DWELLING
UNITS AND JUNIOR ACCESSORY DWELLING UNITS, which also finds and
determines that this ordinance is exempt from CEQA review pursuant to Public
Resources Code Section 21080.17.
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
5. Council "Top Priorities" 2022-23 Fiscal Year Review and Update Log
RECOMMENDATION:
Provide Staff With Direction and or Receive and File Report
DEPARTMENT: CITY MANAGER
6. Approve Purchase of Laserfiche Quick Field & Zone OCR Validation Pack to the City's
Current Electronic Content Management System
RECOMMENDATION:
1. Approve the Purchase of Laserfiche Quick Field & Zone OCR Validation Pack to the
City's current Electronic Management System (one-time cost of $20,410.70), and
related maintenance (additional annual cost of $4,500); and
2. Authorize the City Manager to sign related documents related to the above-
mentioned purchase subject to City Attorney approval as to form.
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council May 24, 2022
City of Grand Terrace Page 4
7. Award and Approval of Contract for Traffic Signal Maintenance and On-Call Emergency
Services
RECOMMENDATION:
1. Adopt a Resolution rejecting the bid by Bear Electrical Solutions as non-responsive.
2. Award and Approve a Contractor Agreement to St. Francis Electric, LLC. for Traffic
Signal Maintenance and On-Call Emergency Services in the amount of $20,000 per
year with an initial term of 3 years and 2 options to extend of 1 year each.
3. Authorize City Manager to execute the Contractor Agreement with St. Francis
Electric, LLC and to execute the 2 options to extend, subject to the City Attorney’s
approval as to form.
DEPARTMENT: PUBLIC WORKS
8. Resolutions Calling & Giving Notice of a General Municipal Election on November 8,
2022, and Requesting Consolidation of the Municipal Election with the State-Wide
General Election on November 8, 2022; and Establishing Candidate Statement
Regulations
RECOMMENDATION:
1. Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING
OF A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 8, 2022,
FOR THE ELECTION OF CERTAIN OFFICERS AND REQUESTING THE
BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO
CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH THE
STATEWIDE GENERAL ELECTION TO BE HELD ON THE SAME DATE
PURSUANT TO ELECTIONS CODE SECTION 10403 RELATING TO GENERAL
LAW CITIES
2. Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ESTABLISHING REGULATIONS FOR CANDIDATES
FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS
SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 8, 2022
DEPARTMENT: CITY CLERK
9. Consultant Agreement for Voter Opinion Research, Education and Outreach Services
Relating to Potential Transient Occupancy Tax Ballot Measure
RECOMMENDATION:
1. Approve an Agreement between the City and Desmond & Louis, Inc. to provide
voter opinion research, education and information outreach for a potential ballot
measure to be placed on the November 2022 General Municipal Election in the
amount of $47,000, for a term of 1 year with 2 extensions of 1 year each.
2. Authorize the City Manager to sign the Agreement, subject to City Attorney
approval as to form.
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council May 24, 2022
City of Grand Terrace Page 5
10. Consideration of Resolutions Initiating Proceedings to Levy & Increase (As Previously
Authorized by Property Owners) Annual Assessments for Fiscal Year 2022-2023 for the
City of Grand Terrace Landscape & Lighting Assessment District 89-1 (“District”);
Preliminarily Approving the Related Engineer’s Report; and Setting and Declaring the
City Council’s Intention to Conduct a Public Hearing on July 12, 2022, at 6:00 P.M. or
Soon Thereafter as Feasible, and to Levy, Increase (As Previously Authorized by
Property Owners), and Collect Annual Assessments Related Thereto
RECOMMENDATION:
1. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, PURSUANT TO THE LANDSCAPING AND LIGHTING
ACT OF 1972, INITIATING PROCEEDINGS TO LEVY AND INCREASE (AS
PREVIOUSLY AUTHORIZED BY PROPERTY OWNERS) ANNUAL
ASSESSMENTS FOR THE 2022-2023 FISCAL YEAR FOR THE CITY OF GRAND
TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1
AND ORDERING THE ENGINEER TO BE PREPARED AND FILE A REPORT IN
ACCORDANCE WITH ARTICLE IV OF CHAPTER 1 OF SAID ACT; and
2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, GIVING PRELIMINARY APPROVAL OF THE
ENGINEERS REPORT FOR LANDSCAPING AND LIGHTING ASSESSMENT
DISTRICT NO. 89-1, AND THE LEVY, INCREASE (AS PREVIOUSLY
AUTHORIZED BY PROPERTY OWNERS), AND COLLECTION OF ANNUAL
ASSESSMENTS RELATED THERETO FOR FISCAL YEAR 2022-2023; and
3. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, SETTING AND DECLARING ITS INTENTION TO
CONDUCT A PUBLIC HEARING ON JULY 12, 2022, at 6:00 P.M. OR SOON
THEREAFTER AS FEASIBLE, ON LANDSCAPING AND LIGHTING ASSESSMENT
DISTRICT NO. 89-1, AND INTENTION TO LEVY, INCREASE (AS PREVIOUSLY
AUTHORIZED BY PROPERTY OWNERS), AND COLLECT ANNUAL
ASSESSMENTS RELATED THERETO FOR FISCAL YEAR 2022-2023
DEPARTMENT: PUBLIC WORKS
11. Resolution Adoption Declaring the City Council's Intention to Conduct and Setting a
Public Hearing on July 12, 2022, Relating to Solid Waste, Recycle, Disposal Service,
and Waste Collection Rate Increases
RECOMMENDATION:
Adopt A RESOLUTION NO. 2022-__ DECLARING THE CITY COUNCIL’S
INTENTION TO CONDUCT AND SETTING A PUBLIC HEARING ON JULY 12, 2022,
AT 6:00 P.M., OR AS SOON THEREAFTER AS FEASIBLE, IN THE CITY COUNCIL
CHAMBERS LOCATED AT 22795 BARTON ROAD, GRAND TERRACE
CALIFORNIA TO HEAR MATTERS PERTAINING TO PROPOSED SOLID WASTE,
RECYCLE, DISPOSAL SERVICE, AND WASTE COLLECTION RATE INCREASES.
DEPARTMENT: PUBLIC WORKS
Agenda Grand Terrace City Council May 24, 2022
City of Grand Terrace Page 6
12. Approve a Capital Improvement Program for FY 2022/23 through 2026/27 and Adopt
Resolution for SB 1: RMRA Projects for FY 2022/23
RECOMMENDATION:
Approve AN UPDATED 5 YEAR CAPITAL IMPROVEMENT PLAN FOR
FISCAL YEARS 2022/23 THROUGH 2026/27
Adopt A RESOLUTION ADOPTING THE LIST OF PROJECTS FOR FISCAL YEARS
2022/23 THROUGH 2026/27 FUNDED BY SB 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
DEPARTMENT: PUBLIC WORKS
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
13. Adoption of Resolutions Submitting a Transient Occupancy Tax to the City’s Voters at
the November 8, 2022, Election
RECOMMENDATION:
Adopt the following Resolutions:
1. A Resolution submitting the Transient Occupancy Tax to the City’s voters at the
November 8, 2022, election.
2. A Resolution authorizing primary arguments (and setting priorities for choosing
thereof) and directing the City Attorney to Draft an Impartial Analysis concerning
the Transient Occupancy Tax.
3. A Resolution authorizing rebuttal arguments concerning the Transient
Occupancy Tax.
DEPARTMENT: CITY ATTORNEY
Agenda Grand Terrace City Council May 24, 2022
City of Grand Terrace Page 7
14. Introduction of the FY2022-23 Proposed Budget
RECOMMENDATION:
1. Review the Proposed Budget for Fiscal Year 2022-23; and
2. Begin budget deliberations for the Proposed Budget for Fiscal Year 2022-23 on
June 14, 2022.
DEPARTMENT: FINANCE
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Doug Wilson
Council Member Sylvia Robles
Mayor Pro Tem Bill Hussey
Mayor Darcy McNaboe
J. CITY MANAGER COMMUNICATIONS
K. CLOSED SESSION - NONE
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, June 14, 2022, at 6:00
PM. Any request to have an item placed on a future agenda must be made in writing
and submitted to the City Clerk’s office and the request will be processed in accordance
with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● MAY 10, 2022
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
May 10, 2022, at 6:00 p.m.
Invocation
Council Member Doug Wilson provided the Invocation.
Pledge of Allegiance
Ben Jones, Assistant City Attorney, led the Pledge of Allegiance.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Bill Hussey Mayor Pro Tem Present
Sylvia Robles Council Member Present
Doug Wilson Council Member Present
Jeff Allen Council Member Present
Konrad Bolowich City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Terry Shea Interim Finance Director Absent
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B. SPECIAL PRESENTATIONS – NONE
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
1. Waive Full Reading of Ordinances on Agenda
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Minutes Grand Terrace City Council May 10, 2022
City of Grand Terrace Page 2
2. Approval of Minutes – Special Meeting Workshop – 04/21/2022
APPROVE THE SPECIAL MEETING WORKSHOP MINUTES OF APRIL 21, 2022.
3. Approval of Minutes – Regular Meeting – 04/26/2022
APPROVE THE REGULAR MEETING MINUTES OF APRIL 26, 2022.
5. Ordinance Adjusting City Council Salary and Formally Establishing Vehicle and
Technology Allowances
DIRECT THE CITY ATTORNEY TO READ THE TITLE FOR SECOND READING,
WAIVE FURTHER READING OF, AND ADOPT AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ADJUSTING THE
MONTHLY SALARY OF THE CITY COUNCIL AND ESTABLISHING VEHICLE AND
TECHNOLOGY ALLOWANCES
AGENDA ITEM C.4 WAS PULLED FOR DISCUSSION BY COUNCIL MEMBER JEFF
ALLEN.
4. Grand Terrace High School Senior Parade
THAT THE CITY COUNCIL APPROVE A RESOLUTION FINDING THAT THE USE OF
CITY FUNDS TO PAY FOR A PARADE FOR GRADUATING SENIORS AT GRAND
TERRACE HIGH SCHOOL SERVES THE PUBLIC INTEREST.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
AGENDA ITEM C.6 WAS PULLED FOR DISCUSSION BY MAYOR PRO TEM
HUSSEY
6. Twenty-Ninth Amendment to Law Enforcement Services Contract No. 94-797 with the
County of San Bernardino to Provide Law Enforcement Services for Fiscal Year 2022-
23 to the City of Grand Terrace
1. APPROVE THE TWENTY-NINTH AMENDMENT TO LAW ENFORCEMENT
SERVICES CONTRACT NO. 94-797 WITH THE COUNTY OF SAN BERNARDINO
TO PROVIDE LAW ENFORCEMENT SERVICES FROM THE SHERIFFS’
DEPARTMENT FOR FISCAL YEAR 2022-23; AND
2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT, SUBJECT
TO CITY ATTORNEY’S APPROVAL AS TO FORM.
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Minutes Grand Terrace City Council May 10, 2022
City of Grand Terrace Page 3
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
D. PUBLIC COMMENT
Juanita Odenbaugh, Grand Terrace expressed her concerns regarding semi-truck traffic
in her neighborhood. She does not believe the signs for “no truck traffic” are placed in
the correct location; they need to be placed on Barton Road. She asked when the wall
will be built by a local business that was discussed with the prior City Manager. She
also stated this same business has burn piles on an adjacent property which she
believes is a danger to the community and requested that the City require the business
to remove them.
Bobbie Forbes, Grand Terrace also believes that the no truck traffic signs in the
neighborhood are inadequate. She wants to report her concern about recent fireworks
activity in the area. Ms. Forbes wanted to congratulate the Historical & Cultural Activities
Committee on its recent art show and how successful it was.
E. PUBLIC HEARINGS
1. Ordinances of the City Council of the City of Grand Terrace, California, Establishing
Objective Standards for Implementation of Senate Bill No. 9 Pertaining to Urban Lot
Splits and Two-Unit Developments and Updating the City's Regulations for Accessory
Dwelling Units and Junior Accessory Dwelling Units
Haide Aguirre, Associate Planner gave the staff report and PowerPoint presentation for
this item.
Mayor McNaboe opened the public hearing at 6:45 p.m.
PUBLIC COMMENT
Bobbie Forbes, Grand Terrace does not believe the implementation of Senate Bill No. 9
and regulations for accessory dwelling units is good for the community. She wanted to
know if modular units will be allowed under the legislation and how the owner-occupied
rental regulations will be enforced if the property sells.
Mayor McNaboe closed the public hearing at 6:48 p.m.
1. CONDUCT A PUBLIC HEARING; AND
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Minutes Grand Terrace City Council May 10, 2022
City of Grand Terrace Page 4
2. READ BY TITLE ONLY, WAIVE FURTHER READING AND INTRODUCE AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
ESTABLISHING REGULATIONS FOR URBAN LOT SPLITS AND TWO-UNIT
DEVELOPMENTS IN ACCORDANCE WITH SENATE BILL 9 WHICH ALSO
FINDS AND DETERMINES THAT THIS ORDINANCE IS NOT A “PROJECT” FOR
PURPOSES OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
PURSUANT TO GOVERNMENT CODE SECTIONS 65852.21(J) AND 66411.7(N);
AND
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
3. READ BY TITLE ONLY, WAIVE FURTHER READING AND INTRODUCE AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
ADOPTING AMENDMENTS TO REGULATIONS OF ACCESSORY DWELLING
UNITS AND JUNIOR ACCESSORY DWELLING UNITS, WHICH ALSO FINDS
AND DETERMINES THAT THIS ORDINANCE IS EXEMPT FROM CEQA REVIEW
PURSUANT TO PUBLIC RESOURCES CODE SECTION 21080.17.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
2. Award of Contract for HVAC Preventative Maintenance and Repair Services to Loma
Linda Heat and Air Conditioning Inc.
Luis Gardea, Building Official gave the staff report and PowerPoint presentation for this
item.
1. AWARD AND APPROVE AN AGREEMENT FOR HVAC SERVICES TO LOMA
LINDA HEAT AND AIR CONDITIONING INC. IN THE AMOUNT OF $70,916.80
WITH AN INITIAL 3-YEAR TERM AND 2 AUTOMATIC EXTENSIONS OF 1 YEAR
EACH.
2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT SUBJECT
TO CITY ATTORNEY APPROVAL AS TO FORM.
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Minutes Grand Terrace City Council May 10, 2022
City of Grand Terrace Page 5
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Hussey, Mayor Pro Tem
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
3. Consideration of Commercial Cannabis Regulations
Ben Jones, Assistant City Attorney gave the staff report and PowerPoint presentation
for this item.
DISCUSS AND PROVIDE DIRECTION TO STAFF ON ESTABLISHMENT OF A
POTENTIAL COMMERCIAL CANNABIS REGULATORY PROGRAM, INCLUDING
WHAT TYPES OF CANNABIS ACTIVITIES TO PERMIT (IF ANY).
RESULT: APPROVED [3 TO 2]
MOVER: Darcy McNaboe, Mayor
SECONDER: Sylvia Robles, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Jeff Allen
NAYS: Bill Hussey, Doug Wilson
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
1. Motion: Return to City Council-City Manager Form of Government Where Council
Chooses one of its Number to Serve as Presiding Officer of the Council, to be known as
Mayor
Requested by: Council Member Sylvia Robles
RESULT: DEFEATED [2 TO 3]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: Sylvia Robles, Jeff Allen
NAYS: Darcy McNaboe, Bill Hussey, Doug Wilson
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Nothing to report.
Council Member Doug Wilson
Council Member Doug Wilson commented on committee meetings and events that he
attended. Click here to view the report.
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Minutes Grand Terrace City Council May 10, 2022
City of Grand Terrace Page 6
Council Member Sylvia Robles
Council Member Sylvia Robles commented on committee meetings and events that he
attended. Click here to view the report.
Mayor Pro Tem Bill Hussey
Mayor Pro Tem Bill Hussey commented on committee meetings and events that he
attended. Click here to view the report.
Mayor Darcy McNaboe
Mayor Darcy McNaboe commented on committee meetings and events that he
attended. Click here to view the report.
J. CITY MANAGER COMMUNICATIONS
Konrad Bolowich, City Manager announced there is construction on Barton Road for the
new development. Over the next 12 weeks Barton Road will be reduced from two to one
lay in each direction for three to four days at a time between 8:30 am and 4:30 pm.
K. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the regular meeting of the City Council to closed session at
8:50 p.m.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant Exposure to Litigation
[Pursuant to Government Code Section 54956.9(d)(2), e(1)]
A point has been reached where, in the opinion of the legislative body of the local
agency, upon the advice of its legal counsel based on existing facts and
circumstances, that there is significant exposure to litigation against the local
agency. The facts and circumstances are those that might result in litigation
against the local agency but which the local agency believes are not yet known to
be a potential plaintiff or plaintiffs, which facts and circumstances need not be
disclosed.
Number of Cases: One (1)
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to
Government Code Section 54956.9(a)
Case Name: Sunny Days, LLC v. City of Grand Terrace
Case No.: CIV SB 2107692
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Minutes Grand Terrace City Council May 10, 2022
City of Grand Terrace Page 7
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the regular meeting of the City Council from closed
session at 9:12 p.m.
REPORT OUT OF CLOSED SESSION
Mayor McNaboe announced that there was no reportable action taken.
L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 9:15 p.m. The
Next Regular Meeting of the City Council will be held on Tuesday, May 24, 2022, at
6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra Thomas, City Clerk
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: Approve National Day of Prayer and Mental Health Month
Proclamations
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Approve National Day of Prayer and Mental Health Month
Proclamations
2030 VISION STATEMENT
This staff report supports our Vision Statement in which Grand Terrace is a place that
fosters pride and an engaged community.
BACKGROUND:
On May 9, 2017, the City Council approved a revised version of its Presentation of
Certificates, Commendation, Proclamations, Plaques, and other Recognition Awards
(Attachment I).
In Paragraph 4, under section titled “POLICY”, it provides the various options in which
recognitions and proclamations are to be presented. For those recognitions and
proclamations that are to be presented outside of a City Council meeting, or if they are
to be mailed, those items are to be placed on the Consent Calendar for approval at the
City Council’s second meeting of the month.
DISCUSSION:
On April 11, 2022, there was a request from Dan and Cheree Griffith of the Inland
Empire Prayer Breakfast, requesting that the City of Grand Terrace issue a
proclamation for National Prayer Day and that the proclamation would be picked up for
the May 5, 2022, event at the Doubletree Hotel in Ontario, California. The proclamation
was prepared and picked up by Carolyn Preschern on April 28, 2022 (Attachment II).
On May 6, 2022, there was a request from Carl Dameron of the Healthy Heritage
Movement that the City Council provide a Proclamation recognizing Mental Health
Awareness Month and that it be presented in time for the event being hosted on
May 15, 2022, at the Ontario Improv in Ontario, California. The Proclamation was
prepared and scheduled for pick up on May 13, 2022, by Carl Dameron. (Attachment
III).
FISCAL IMPACT:
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None.
ATTACHMENTS:
• Attachment I Policy - Certificates, Commendations, Proclamations, Plaques and
Other Recognition Awards (PDF)
• Attachment II - National Day of Prayer - 2022 (PDF)
• Attachment III - Mental Health Month (PDF)
APPROVALS:
Debra Thomas Completed 05/13/2022 9:47 AM
City Manager Completed 05/13/2022 10:01 AM
City Council Pending 05/24/2022 6:00 PM
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CITY OF GRAND TERRACE
CITY COUNCIL POLICY
Revised May 9, 2017
PRESENTATION OF CERTIFICATES, COMMENDATIONS, PROCLAMATIONS,
PLAQUES, AND OTHER RECOGNITION AWARDS
PURPOSE:
To establish guidelines for recognition of individuals, groups, and events of significance
to the Grand Terrace community by the issuance of certificates, Recognition,
Acknowledgement and Commendation Pins.
POLICY:
It is the policy of the City Council that when a request for recognition is received,
certificates, proclamations and other recognition awards shall be prepared in
accordance with the adopted guidelines of this policy, including the attached Guidelines
for Recognition Requests.
Requests for recognition may come from any Council Member, Mayor Pro Tem, or the
Mayor. If a request for recognition is consistent with any of the request categories
described in Exhibit "A", the City Manager or City Clerk may direct staff to issue such
recognition award as specified in Exhibit ''A".
If recognition is to be made at a City Council meeting, it will be placed on the Agenda
under "PRESENTATIONS" during the second Council meeting of the month. If a
commendation or proclamation is requested on short notice and cannot be approved by
the City Council prior to the time of presentation, the Mayor or City Manager will
determine whether it is consistent with the intent of this policy and, if consistent it will be
placed on the "CONSENT CALENDAR" for approval after the fact. Likewise if a
commendation or proclamation will be presented outside of a City Council meeting, or if
it is to be mailed, it will be placed on the "CONSENT CALENDAR" for approval.
If a request for recognition is not clearly consistent with any of the request categories
described in Exhibit "A", the City Clerk shall confer with the City Manager with respect to
placing the request on the agenda of the next City Council meeting for discussion
and/or approval.
This policy provides that any member of the City Council may make presentations of
recognition awards outside of a City Council meeting.
This policy prohibits the City of Grand Terrace from supporting, promoting, or otherwise
making endorsements for any religious purposes whatsoever, which includes multi-
cultural, cultural and ethnic groups and events or activities having religious overtones.
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EXHIBIT "A"
GUIDELINES FOR RECOGNITION REQUESTS
Notice Requirements: Requests for Certificates of Acknowledgement &
Acknowledgement Pin; Certificates of Recognition & Recognition Pin; Commendations
& Key Pin and Proclamations must be received no less than 72 hours in advance of the
presentation.
Original Signatures & E-Signatures: E-Signatures will be acceptable in place of
original wet signatures.
Types of Recognition Awards:
Certificates of Acknowledgement & Acknowledgement Pin: This award
acknowledges and thanks those individuals who continually demonstrate generosity,
kindness and consideration towards their neighbors. It was inspired by those good
Samaritans among us, who help/volunteer to make a difference in our community. The
Acknowledgement Award is intended to provide the community with an opportunity to
publicly acknowledge those without a title or carrying out a mission of a formal
organization, their goal is simply for the betterment of our community.
Certificates of Recognition & Recognition Pin: Certificates of recognition will be
prepared for personal accomplishments: Certificates of Recognition is initiated by a
member of the City Council and will be signed by all members of the City Council..
Certificates of Recognition may be presented under the following circumstances:
Guests from Other Countries or States: Commendations shall be prepared for
dignitaries from other countries or states acknowledging their visit and welcoming
them to the City of Grand Terrace. Honorees shall be invited to attend a City Council
meeting for presentation or arrangements may be made to present commendations
signed by the City Council outside of a City Council meeting.
Anniversaries: Certificates of recognition shall be prepared to commemorate grand
openings of businesses in the City of Grand Terrace, for anniversaries of 10 years or
greater for any business or community service organization located in the City,
companies doing business within the City or another public agency who provides
service to the residents of the City of Grand Terrace. Honorees shall be invited to
attend a City Council meeting for presentation, or arrangements may be made to
present certificates signed by all members of the City Council, outside of a City
Council meeting.
In addition to the certificate each member of the organization present shall receive a
City of Grand Terrace Recognition Pin (5 Max).
Commendations and Key Pin: Commendations will be prepared for individuals,
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organizations, dignitaries, members of the Council, and Boards/Commissions who have
attained major achievements. Commendations require City Council approval and are
signed by the entire City Council. Examples of major achievements and circumstances
meriting a commendation include:
Acts of Heroism: Commendations may be given to residents of Grand Terrace who
perform heroic acts and to non-residents who perform acts of heroism to save the
life or property of a City resident. Honorees shall be invited to attend a City Council
meeting for presentation of a Commendation signed by the City Council.
Girl Scout and Boy Scout Accomplishments: Commendations may be prepared to
recognize Grand Terrace residents who achieve the rank of Eagle Scout in the Boy
Scouts or the Gold or Silver Award in the Girl Scouts. Honorees shall be invited to
attend a City Council meeting for presentation or arrangements may be made to
present commendations signed by the City Council outside of a City Council
meeting.
Distinguished Accomplishments or Service by Individuals: Commendations shall be
prepared for individuals and organizations, who reside, work, are located in, or have
made numerous contributions to the community or citizens of Grand Terrace and
who have achieved distinguished accomplishments during their tenure of service.
Honorees shall be invited to attend a City Council meeting for presentation or
arrangements may be made to present commendations signed by the City Council
outside of a City Council meeting.
Athletic/ Academic Accomplishments: Recognition of athletic/academic
accomplishments may be given when an individual or team reaches a significant
level of competition on a regional, state or national level. Recognition should occur
when the individual or team has completed the highest level of competition.
Honorees shall be invited to attend a City Council meeting for presentation of a
certificate of recognition signed by all members of the City Council.
Significant Achievement or Service: Recognition of significant achievement or
service shall be prepared at the discretion of the City Manager, Mayor or City
Council for significant recognition such as to outgoing commissioners at the
completion of their terms; to retiring City Council Members; to retiring City
employees; visiting dignitaries and officials of other Countries; and federal or state
government officials. If possible, honorees shall be invited to attend a City Council
meeting for presentation. Otherwise, arrangements may be made to present the
recognition outside of a City Council meeting.
Proclamations: Proclamations are an official decree of the City Council and will be
presented to organizations, dignitaries, members of the Council, and
Boards/Commissions, commemorating a special date or event. Proclamations require
City Council approval and are signed by the City Council. Examples of circumstances or
events meriting a proclamation include:
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Dedication of Days, Weeks, and Months: Proclamations shall be prepared when
requested, to commemorate special dates or events (such as Red Ribbon Week,
Fire Prevention Week, etc.). Honorees shall be invited to attend a City Council
meeting for presentation of the proclamation signed by the City Council.
Arrangements may be made to mail the proclamation to the requesting organization,
or presented outside of a City Council meeting.
Yearly City Commemorative Events: Proclamations shall be prepared when
requested for commemorative events occurring in the City on an annual basis.
Honorees shall be invited to attend a City Council meeting for presentation of the
proclamation signed by the City Council.
Regional Events: Proclamations shall be prepared when requested for events of
significance to the City of Grand Terrace, County of San Bernardino, State of
California, or the United States of America. Honorees shall be invited to attend a City
Council meeting for presentation of the proclamation signed by the City Council.
Arrangements may be made to mail the proclamation to the requesting organization.
PRESENTATION SCRIPTS
In order to facilitate City Council presentations and ensure participation of all involved,
staff is proposing to establish protocols (Presentation Scripts) for City Council’s review
and approval prior to the actual presentation.
Listed below are three (3) types of Recognition Requests:
1. Certificates of Acknowledgement & Acknowledgement Pin;
2. Certificates of Recognition & Recognition Pin; and
3. Commendations and Key Pin.
The following Presentation Script is suggested for those listed above:
a. Representative(s) will provide information from the Speaker’s podium,
outlining why the recipient(s) is receiving the Certificate or
Commendation;
b. Representative(s) will introduce the recipient(s) to the City Council and
members of the public present;
c. After the introduction is complete, Mayor will read the Certificate or
Commendation out loud, congratulate the recipient(s), and invite the
rest of City Council to say a few words, should they desire; and
d. After all of City Council has spoken, Mayor will announce that pictures
of the recipient(s), representative(s) and City Council will be taken in
front of the Council Chamber projector screen.
For a Proclamation Recognition Request, the following Presentation Script is
suggested:
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a. Mayor will introduce recipient(s) to the City Council and members of
the public present and invite recipient(s) up to the Dias;
b. Mayor will read the Proclamation out loud, congratulate the recipient(s)
and ask if the recipient(s) wishes to say a few words; and
c. Mayor will announce that pictures of the recipient(s) and City Council
will be taken in front of the Council Chamber projector screen.
PRESENTATIONS AWARDED BY OTHER AGENCIES OR ORGANIZATIONS TO THE
CITY OF GRAND TERRACE or MEMBERS OF THE GRAND TERRACE COMMUNITY
When another organization or agency wishes to recognize the City or members of the
public or businesses and present them with their own Certificate, the following
Presentation Script is suggested:
a. Representative(s) will present a Certificate of Recognition or
Acknowledgment to recipient(s) from the Speaker’s podium;
b. If part of the presentation includes a PowerPoint slideshow, it will be
shown at this time;
c. After the Representative(s) has completed their presentation and
slideshow, Mayor will congratulate the recipient(s) and invite the rest of
City Council to say a few words, should they desire; and
d. After any and all of City Council has spoken, Mayor will announce that
pictures of the recipient, the representative(s) and City Council will be
taken in front of the Council Chambers projector screen.
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: City Department Monthly Activity Report - March 2022
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes March 2022 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• City Manager Department Report [Final] - March 2022 (PDF)
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APPROVALS:
Konrad Bolowich Completed 05/18/2022 10:27 AM
City Manager Completed 05/18/2022 10:51 AM
City Council Pending 05/24/2022 6:00 PM
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MONTHLY REPORT
March 2022
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Organizational Chart .........................................................................................1
City Clerk ...........................................................................................................2
Committee/Commissions ........................................................................7
City Manager .....................................................................................................8
Senior Center ....................................................................................... 12
Senior Bus Program ............................................................................. 15
Communications ................................................................................... 20
Planning and Development ............................................................................ 24
Code Enforcement ............................................................................... 43
Weekend Code ..................................................................................... 44
Parking/Graffiti ...................................................................................... 45
Animal Control ...................................................................................... 47
Public Works .................................................................................................. 52
Engineering Division ............................................................................. 53
Maintenance ......................................................................................... 53
Park Maintenance ................................................................................ 55
Burrtec Waste Generation Report ........................................................ 56
Public Works Administration ................................................................. 57
Sheriff’s Contract ............................................................................................ 59
Law Enforcement Services ................................................................... 60
San Bernardino County Fire ........................................................................... 62
Emergency Management Services ...................................................... 63
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records
Management Building & Safety Storm Drain
Maintenance Payroll
FPPC Filings Code Enforcement
Facilities
Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
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City of Grand Terrace City Clerk’s Department
.
DATE: April 26, 2022
TO: City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
MARCH CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and
responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary
responsibilities for this department are Council Support Services, Records Management,
Administrative Processing, Board Administration and Election Services. Each of these functions
require a collaborative effort between the department staff to ensure that all components within
the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s
history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the
Community Redevelopment Agency.
The total number of agendas processed for the month of March 2022 are two (2), spending a
total of sixteen (16) hours preparing the agenda packet producing 375 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
October 2 2 4
November 1 1 2
December 1 1 2
January 2 0 2
February 2 1 3
March 2 0 2
Total Processed 10 5 15
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RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including Resolutions.
Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed,
certified, and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to
Council have been certified and made available for review by the public. The City Clerk must
coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and
second readings.
The number of Resolutions processed for the month of March is four (4). There were no
ordinances processed.
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY
TOTALS
October 3 0 3
November 1 1 2
December 5 0 5
January 7 1 8
February 5 0 5
March 4 0 4
Total Processed 25 2 27
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group,
or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if presentation will be held at another venue.
There was one (1) Commendation, one (1) Proclamation and one (1) In Memoriam certificate
issued for the month of March 2022.
Month Certificate of
Acknowledgment
w/Pin
Certificate of
Recognition
w/Pin
Commendation
w/Pin In Memoriam
Adjournments Certificate of
Participation Proclamation Total
October 0 6 0 1 0 0 7
November 0 7 0 0 0 1 8
December 0 0 0 0 0 0 0
January 0 43 0 0 0 1 44
February 0 0 0 0 0 0 0
March 0 0 1 1 0 1 3
Total 0 56 1 2 0 3 62
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CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing follow-up
documentation. Management of these documents include contracts and agreements, and it is
the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file.
No agreements were processed for the month of March 2022.
CONTRACTS & AGREEMENTS PROCESSED
October 1
November 1
December 4
January 2
February 3
March 0
Total 11
RECORDS REQUESTS
The City Clerk’s office received ten (10) Requests for Copies of Public Records for the month of
March 2022. Eight (8) of these requests were completed within the Government Code Section
6253(c)’s requirement of ten (10) calendar days and two (2) required an extension. The total
number of pages provided in response to those requests were 77.
RECORDS REQUEST SUMMARY
Month
Requests
Received
Completed
Within 10
Days
Completed
with 14-Day
Extension
# of
Pages
Provided
Letter to
Requestor
– No
Records
October 14 13 1 130 5
November 6 6 0 63 2
December 8 6 2 11,258 0
January 17 9 6 471 4
February 10 7 3 86 3
March 10 8 2 77 4
Total
Requests 65 49 14 12,085 18
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CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external customer
service requests, communicating, coordinating, and responding to internal department requests,
external agency cooperation and legislative bodies.
For the month of March 2022, the City Clerk’s office responded to 242 telephone calls from
residents, contractors, vendors, consultants, and in-house customer service assistance to City
staff.
TELEPHONE CUSTOMER SERVICE
October 288
November 290
December 311
January 352
February 288
March 242
Total Calls 1,771
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and
facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a
liaison facilitating communication between the committee and City Manager and City Council,
maintains the committee minutes of its proceedings and provides support for the Annual Art
Show, Country Fair and City Birthday Party.
Month Committee
Meeting
Emails
w/Committee
Members &
Vendors
Written
Correspondence
w/Committee
Members
Telephone
Calls with
Committee
Members
& Vendors
Art
Show/Country
Fair & City
Birthday Prep
& Attendance
Total
# of
Hours
October 1 .5 0 .25 0 1.75
November 1 .5 0 .25 0 1.75
December 1 .5 .5 .25 4.0 6.25
January 1 .5 .5 0 0 2
February 1 .5 .5 .5 0 2.5
March 1 .5 .5 .5 0 2.5
TOTAL #
HOURS 6.0 3.0 2.0 1.75 4.0 16.75
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COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and
ensuring that all information is current and up to date for each. Listed below are the number of
current Appointed City Committees/Commissions, including the number of alternates and
vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities
Committee 6 0 1
Planning Commission 4 0 1
Parks & Recreation Committee 4 0 1
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DATE:
May 24, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Debra L. Thomas, City Clerk
SUBJECT: March-2022 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
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HUMAN RESOURCES
Mission:
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization.
3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5. Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
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TABLE 1
Recruitment Activity
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Recruitments Initiated 3 0 2 0 0 1
Recruitments in Progress 3 1 1 3 1 1
Recruitments Pending 2 1 1 0 1 0
Applications Processed 129 0 49 35 0 0
New Hires Processed 2 0 4 4 0 0
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Recruitments Initiated 1 2
Recruitments in Progress 1 1
Recruitments Pending 1 1
Applications
Received/Processed
10 19
New Hires Processed 0 1
TABLE 2
Employee Job Performance Activity
Description
Jul-
2021
Aug-
2021
Sept
2021
Oct-
2021
Nov-
2021
Dec-
2021
Evaluations Processed 1 0 1 3 1 6
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Evaluations Processed 0 0
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational, and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Nutrition Program (# of meals
served)
660 815 1,015 730 860 915
Homebound Meals 230 285 295 335 295 200
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party /
Health Screening
Christmas / Holiday Celebration
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2022
*Feb
2022
**Mar
-2022 Apr-
2022
May-
2022
Jun-
2022
Nutrition Program (# of meals
served)
795 670 910
Homebound Meals 285 270 260
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Shari
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party
Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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1
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100
200
300
400
500
600
700
800
900
July August September October November December
660
815
1015
730
860 915
230
285 295 335 295
200
Senior Center (2021 -22)
July-2021 -December-2021
# of Meals Served Homebound Meals
0
100
200
300
400
500
600
700
800
900
January February March April May June
795
670
910
0 0 0
285 270 260
0 0 0
Senior Center (2021-22)
January-2022 -June-2022**
# of Meals Served Homebound Meals
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
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Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
324 441 407 209 373
213
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Within City Limits (Senior
Center, Stater Brothers,
Library)
349 259 395 0 0 0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
TABLE 3
# of Rides
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Within City Limits (Senior
Center, Stater Brothers,
Library)
652 879 835 418 756 430
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Within City Limits (Senior
Center, Stater Brothers,
Library)
716 533 754 0 0
0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
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150
200
250
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July August September October November December
324 441 407
209
373
213
652 879 835 418 756 430
Senior Transportation
July-2021 -December-2021
# of Passengers # of Rides
200
250
300
January February March April May June
349
259
395716533 754
Senior Transportation
January-2022 -June -2022
# of Passengers # of Rides
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Oc-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2. Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments, and cash collection of the City’s resources to enhance the City’s
financial condition.
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TABLE 1
Financial Activity
Description
Jul-
2021
Aug-
2021
Sept-
2021
Oct-
2021
Nov-
2021
Dec-
2021
Invoices Processed 165 124 145 136 120 163
164 Checks Issued 76 88 86 108 72 164
Purchase Orders Established 18 10 12 10 9 5
Revenue Receipts Recorded 22 31 45 57 47 23
Description
Jan-
2022
Feb-
2022
Mar-
2022
Apr-
2022
May-
2022
Jun-
2022
Invoices Processed 170 104 134
Checks Issued 143 126 97
Purchase Orders Established 7 8 3
Revenue Receipts Recorded 71 63 55
165
76
18 22
124
88
10
31
145
86
12
45
136
108
10
57
120
72
9
47
163 164
5
23
0
25
50
75
100
125
150
175
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and
2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1. City – all Funds;
2. Measure I – Fund 20;
3. Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
170
143
7
71
104
126
8
63
0
20
40
60
80
100
120
140
160
180
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 2 2 2 2 1 1
Activities/Items Added to Slideshow 0 0 0 0 0 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 2 2 2
Activities/Items Added to Slideshow 0 1 1
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 3 4 1 2 1 0
Number of Subscribers 865 866 872 873 874 881
Change in Subscribers 35 1 6 1 1 7
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 1 1 2
Number of Subscribers 885 886 888
Change in Subscribers 4 1 2
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
* New e-newsletter management system does not currently track emails opened.
2021-2022 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 3 4 0 8 3 2
Total Reach* 4,068 5,794 0 7,290 2,126 2,389
Total Engagement** 376 608 0 716 104 493
Page Followers 2,540 2541 2,560 2,583 2,601 2,603
New Page Followers 9 1 19 23 18 2
Facebook Jan Feb Mar Apr May Jun
Posts 5 6 3
Total Reach 11,590 14,896 1,297
Total Engagement 2,831 1,021 45
Page Followers 2,623 2,631 2,635
New Page Followers 20 8 4
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County
% of
Pop.
1) Twentynine Palms 31.20%
2) Apple Valley 26.08%
3) Yucca Valley 25.11%
4) Grand Terrace 20.08%
5) Hesperia 16.36%
2,540 2,541 2,560 2,583 2,601 2,603 2,623 2,631 2,635
2,300
2,550
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22
FACEBOOK PAGE FOLLOWERS
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 0 0 0 0 0 0
Impressions 740 1,085 475 328 328 236
Followers 334 333 334 340 340 340
New Followers 3 -1 1 1 1 0
Twitter Jan Feb Mar Apr May Jun
Tweets 3 2 1
Impressions 499 1,184 456
Followers 343 343 343
New Followers 3 0 0
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2 2 2 2 1 1
Video Views 88 86 56 60 62 37
Subscribers 171 171 171 172 172 173
Change in Subscribers -1 0 0 1 0 1
YouTube Jan Feb Mar Apr May Jun
Video Uploads 2 2 2
Video Views 92 58 83
Subscribers 173 173 173
Change in Subscribers 0 0 0
*** Impressions refers to the number of times a tweet has been seen.
334 333 334
339 340 340 343 343 343
300
325
350
375
400
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22
TWITTER PAGE FOLLOWERS
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City News Jul Aug Sep Oct Nov Dec
Articles 6 1 1 0 3 2
1/2-Page Ad 0 0 0 0 1 0
1/4-Page Ad 1 1 1 0 0 0
City News Jan Feb Mar Apr May Jun
Articles 2 2 5 3 1
1/2-Page Ad 0 0 0 0 0
1/4-Page Ad 1 2 7
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 0 0 0 4 1 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 0 1 1
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 1 0 1 0 1 0
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter 1 0 1
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&LW\RI*UDQG7HUUDFH
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City of Grand Terrace Planning and Development Services Department
.
DATE: May 13, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning Division
SUBJECT: MARCH 2022 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning Division.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Plan Review
The Planning Division is budgeted for one full time Director, one full-time Associate
Planner and one full-time Assistant Planner. All positions are filled and together constitute
a minimum of 480 monthly service hours.
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Activity Summary for Planning
Planning Counter Requests for Information: 65
Planning Phone Calls Received: 134
Planning E-mails Received/Answered: 862
FEMA/COVID-19/SBC OES: Related E-mails Received: 21
Application Summary
The Planning Division received 26 new applications in March, and 17 applications were
carried over applications. Minor applications such as a new business, patio cover, or small
room additions are handled as a Land Use application and typically processed within 2-3
days. Larger additions over 500 square feet or second dwelling units are handled
administratively by staff with noticing, and those projects that are either new development
or exceed the Director’s administrative authority are handled as Major Permits and are
reviewed by the Planning Commission. Home occupation permits are for home based
business, such as consulting, housekeeping, and small craft businesses.
Application Summary for March 2022
Applications Number
Received
Carried Over Completed Under Review
Major 1 10 2 9
Administrative 1 1 1 1
Land Use 16 0 13 3
Home
Occupation
0 0 0 0
Sign 5 0 2 3
Special Event 3 2 4 1
DAB 0 0 0 0
Total 26 13 22 17
0 2 4 6 8 10 12 14 16 18
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in
March 2022
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review.
Fiscal year 2021-2022 to date the Planning Division has received 131 applications for
review, 17 applications from previous months remain under review. A comprehensive list
of the applications and their status is at the end of the Planning Division’s report.
One new business application was received in the month of March.
• Barber Shop
Overall, Land Use applications are the most predominant applications that the Planning
Division processes. Sixteen Land Use applications were received in March.
0 20 40 60 80 100
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
4
1
1
11
4
4
Land Use Applications -March 2022
Wall/Fence
Shed/Accessory Structures
Patio Covers/Sunrooms
Pools
New Businesses
Minor Improvements
Temporary Uses/Special Events
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Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03
E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage
Facility
APN: 0275-
191-06, 30
Grading Under
Construction
Community
Benefit
Agreement
Pending
The project was approved by the City Council on August 25, 2020, upholding the Planning
Commission determination to establish an industrial semi-trailer storage facility on
approximately 22 acres. A maximum of 650 total semi-trailers, shipping and storage
containers and chassis will be stored on the site at any given time. A 900 square foot
caretaker’s admin office and a 4,800 square foot maintenance building will be constructed
under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay District,
and the FP-Floodplain Overlay District. The Community Benefit Agreement is in review. A
rough grading permit has been issued.
11/2/2020 SA 20-08
CUP 21-01
V 20-01
LM 20-2
E 20-08
Bickel Group Multi-Tenant
Commercial
APN’s:0275-
242-10, 11
Under
Construction
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on
0.88-aces. There were no appeals made during the public hearing.
3/29/2019 SA 19-04
E 19-03
Leonardo and
Anel Aguayo
Single Family
Residence
0275-083-09 Under
Construction
At the public hearing held on June 6, 2019, the Planning Commission adopted a Resolution
2019-07, approving the construction of a 3,627-square foot single family home on a 0.48-
acre lot. There were no appeals made during the public hearing.
5/11/2018 ASA 18-06
E 18-06
Tim Boyes Two lots Grading
Plans
0276-431-21,
22
Under
Construction
On August 16, 2018, the Planning and Development Services Department approved the
rough grading for two lots located on the west side of Vista Grande Way, north of Grand
Terrace Road.
11/15/2017 SA 17-04
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood
Street
Under
Construction
At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution
2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre
lot. There were no appeals made during the public hearing
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meetings took place in the month of March.
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Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
One Planning Commission Meeting was held in the month of March and the following
actions occurred:
March 3, 2022:
• The Planning Commission adopted a Resolution making a general plan
conformity finding pursuant to government code section 65402 for the
donation of and the City of Grand Terrace’s acceptance of real property
located at the northeast corner of Preston Street and Barton Road in the
City of Grand Terrace (APN: 0276-213-47-0000 and approximately 1.76
acres).
• The Planning Commission adopted a Resolution finding the adoption of SB
9 regulations and recommending that the City Council adopt proposed
ordinances establishing objective standards for SB 9 lot splits and
developments, and further, updating city regulations regarding ADUs.
The Planning Commission also recommended that additional regulations
and clarifications be added regarding sewer and onsite wastewater
treatment systems, water line connections, and additional parking
requirements.
Conforming Uses and Grants
The city was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the city is the
recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017. Site
visit completed in November 2017.
Awarded.
Community workshop held on
4/11/2019.
Community workshop #2 – July 19, 2021
$212,500
(Estimated Project
cost $520,000)
Specified Grant - Blue Mountain Non Competitive. $1.2 Million
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Trailhead and Trail Grant Staff met with State Representatives
and on August 15, 2019, and March 18,
2020– Property being negotiated with
owner for access easement.
05-12-2021 - Interactive website
presentation update by Hirsch and
Associates
Local Early Access Planning
Grant (LEAP)
Over-the-counter grant complemented
with technical assistance for the
preparation and adoption of the sixth-
cycle Regional Housing Needs
Assessment and the City’s Housing
Element.
$65,000
Regional Early Access Planning
Grant (REAP)
One-time grant funding to regional
governments and regional entities for
planning activities that will accelerate
housing production and facilitate.
Staff support for the
Housing Element.
Community Emergency Response Team
Due to COVID-19 social distancing restrictions, CERT meetings have been held via
Zoom. A special CERT volunteer meeting was held on March 1, 2022.
During the meeting the following items were discussed:
• CERT participation in Blue Mountain Hike Event
• Radio AM 1640
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
03/17/2022 SA 22-03,
CUP 22-
01, V 22-
02, E 22-
03, SGN
20-05-A1
Bickel Group
Coffee Shop/
“Starbucks”
22220 Barton
Road
APN: 0275-242-
09
Project was
submitted on
03/17/2022. The
project is under
peer agency
review.
Bickel Group “Applicant” representing Golden Star Investments submitted the above
applications proposing a shell building for a new single story coffee store with drive-thru
lane approximately 1,000 sq. ft. Proposed site improvements include new trash
enclosure, landscape, and site accessibility. The proposed project will consist of one
building, parking, and landscaping. The property is zoned BRSP – General Commercial.
It is part of the Barton Road Specific Plan zoned under General Commercial Planning
Area 1 (P.A. 1).
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1/14/2022 SA 22-01,
V 22-01, E
22-01
Catherine
Tran
New Office/Retail
Building
22881 Barton Rd
APN: 0276-202-
25
Project
Submitted
Deemed
Incomplete on
3/18/2022.
Staff met with
the applicant on
3/21/2022
Staff continues
to work with
applicant.
Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above
applications proposing a new office/retail multi-tenant shopping center. The proposed
building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites,
parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of
the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning
Area 3 (P.A. 3).
11/17/2021 SA 21-09
CUP 21-06
E 21-07
V 21-02
SP 21-01
Sunoil Retail
Group
Gas Station 22505 Baron
Road
APN:1178-011-07
Project
Submitted
11/17/2021.
Deemed
Incomplete on
2/4/2022.
Staff met with
the applicant on
2/10/2022
Staff continues
to work with the
applicant
The application is proposing the construction of a 2,660 square foot gas station and
convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-
07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas
station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels;
the convenience store will consist of providing fresh hot, cold, and prepackaged items. The
project will also include two community outdoor area. Access to public street through
Mount Vernon and Barton Road.
9/10/2021 SA 21-08
E 21-05
Carli Norris Single Family
Residence
APN:0276-421-27 Project
Submitted
Deemed
Incomplete on
10/14/2021
Project deemed
incomplete on
3/28/2022
Staff continues
to work with
applicant. The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a
one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724-
square foot home with four bedrooms and a 623 square foot two car garage. The
property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family
Residential with an Agricultural Overlay, APN: 0276-421-27-0000.
4/28/2021 TTM 21-01
SA 21-05
E 21-03
Tony Jara Six Lot
Subdivision and
Five Single
Family
Residences
11899 Rosedale
Avenue
Project
Submitted
Deemed
Incomplete on
6/7/2021
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Incompleteness
Letter issued on
2/1/2022
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications
proposing to subdivide 3.8 acres into 6 single family lots. Each lot will have an approximate
2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the
six lots will include the existing residence located on the west side of the property, fronting
Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family
Residential with an Agricultural Overlay District, and designated Low Density Residential
on the General Plan Land Use Map.
3/31/2021 SA 21-03
CUP 21-03
E 21-02
Yakuta
Enterprises
Convert Single
Family to
Multifamily
22756 Palm
Avenue
Deemed
Incomplete and
inconsistent the
zoning 5/7/2021
Letter to
resubmit or
withdraw the
application will
be prepared by
staff.
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to
convert an existing 1,371 square foot nonconforming residence to a multifamily duplex
on a 0.32-acre lot. The site improvements will include façade improvements, curb,
sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape,
driveway and required parking. The property is zoned Barton Road Specific Plan, Office
Professional.
11/25/2020 SA 20-09
CUP 20-02
E 20-09
Condor
Energy
Storage
Battery Energy
Storage Site
APN:1167-151-77
(Generally located
near the corner of
Main Street and
Taylor Street)
Approved by the
Planning
Commission on
December 2,
2021.
Condor Energy Storage, LLC (“Applicant”) represented by Keith Latham is proposing to
construct a 200-megawatt battery energy storage system (BESS) located on
approximately a 10-acre parcel land. The proposed project will consist of lithium-ion
energy batteries installed with racks, inverters, switchgear, and other associated
equipment to directly interconnect into the Southern California Edison (SCE) Highgrove
Substation located directly north of the proposed property. The site will have remote
operational control and periodic inspections and maintenance will be performed, as
necessary. The project improvements will include, but are not limited to perimeter wall and
fencing, perimeter landscaping, underground electrical cabling, concrete pad for the
electrical equipment, and street improvements. An initial environmental study is being
prepared by MIG Consultants. The property is zoned M2 (Industrial).
8/12/2020 GPA 20-02
SPA 20-02
SA 20-03
CUP 20-01
E 2-03
Greens INV
15 LLC
22317, 22273,
22293 Barton
Road
Multi Family,
Hotel, Restaurant
Retail
Deemed
Incomplete on
9/23/2020 –
Staff met with
the applicant
multiple times
3/25/2022
3/18/2022
2/18/2022
2/4/2022
Applicant
anticipated to
resubmit plans
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during the month
of May.
Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an
approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including
a 4-story hotel and potential restaurant or retail uses on the north side of the property. A
2.9-acre multi-family residential development is proposed on the south side of the property,
to include 7 multi-family buildings and amenities. The site improvements include parking,
drive thru, landscaping, trash enclosures, loading areas, access, and street improvements.
The site is located on the Barton Road Specific Plan, General Commercial zoning. A
Specific Plan Amendment update for Barton Road is being prepared and an expanded
environmental is also being prepared by Michael Baker to support the development.
5/31/2019 SA 19-05
CUP 19-04
E 19-06
ZC 19-01
MD 19-01
Edwin
Renewable
Fuels
Plastic Recycling
and
office/educational
uses
21801 Barton
Road
Project
Withdrawn by
the applicant on
November 31,
2011
Edwin Renewable Fuels is proposing to construct an 80,898 square-foot, 42-foot high
industrial building for cardboard and plastic recycling, conversion of plastics into fuel,
storage of fuel and transport of fuels off-site. The site measures approximately 5.44-acres
and it is zoned M2-Industrial. The applicant is currently working with AQMD on permitting
compliance.
10/2/2018 SA 18-09
TTM 18-02
V 18-01
E 18-08
Aegis
Builders, Inc
16 Apartments 11695 Canal
Street
Deemed
Incomplete on
10/31/2018 &
3/26/2019
Resubmittal and
Incomplete on
7/23/2020
Resubmittal
received on
11/11/2020.
Deemed
Incomplete on
12/10/2020 –
Resubmittal
Received
11/12/2021
Deemed
Incomplete on
1/6/2022
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres.
The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including
2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom
units. The Project site is triangularly shaped and does not have direct access to a public
street. Access to the public street will be across the Gage Canal property. The City of
Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal,
and has assured access to the parcel which has historical rights of access over the canal.
The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential
Project (707
Homes)
1167-151-22, 68,
71, 73, 74, 75
DEIR anticipated
for public review
winter 2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The
Specific Plan proposes to designate the properties within the Specific Plan as Residential,
Commercial, Business Park, and Public Facilities. The Land Use Plan includes
Residential, Business Park and Public Facilities Overlays.
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Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
DEIR
anticipated for
public review
winter 2022
Specific Plan
Draft
resubmitted on
3/24/2022.
Deemed
incomplete,
staff comments
issued on
4/28/2022
Staff met with
the applicant
on 5/6/2022
Staff continues
to work with
the applicant.
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial.
The Specific Plan proposes to designate the properties within the Specific Plan as
Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan
includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and
accompanying entitlement application is anticipated for public consideration commencing
this summer (2021)
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Incomplete on
10/18/2017 &
2/27/2018. Initial
Study being
prepared
The applicant is proposing a recycling use whereby recyclable wood for dismantling,
sorting, and packing arrives in the site and is re-used to create wood pallets. The use is
proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office
will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work
canopies will be used for recycling activities.
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
03/28/2022 ASA 22-04 Ajay Roberts SB 9 ADU Unit 22435 Franklin St Under Review
02/04/2022 ASA 22-02 Joseph
Valadez
Room
Addition/Remodel
22825 Miriam
Way
Approved
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Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
03/29/2022 LU 22-45 Gilbert Rodriguez Room Additions
22990
Orangewood Ct
Under
Review
03/28/2022 LU 22-44 Malik Jivani Temporary Container 12731 Royal Ave Approved
03/24/2022 LU 22-43 GT Little
League/Soccer
Fireworks Stand 22201 Barton Rd Under
Review
03/24/2022 LU 22-42 Jane
Recktenwald
Pool 23336 West
Wood St
Approved
03/22/2022 LU 22-41 Robert Lee Room Additions
(Legalization)
22800 Fairburn
Dr
Approved
03/21/2022 LU 22-40 John Kennedy Pool 22780 Grand
Terrace Rd
Denied
03/17/2022 LU 22-39 Daniel Gutierrez Room Additions 11826 Eton Dr Under
Review
03/16/2022 LU 22-38 Rodolfo Gutierrez Block Wall 22845 Van Buren
St
Approved
03/16/2022 LU 22-37 Eric Stevenson Patio Cover 12620 Condor St Approved
03/09/2022 LU 22-36 Teresita Castro Block Wall 22745 Robin Way
Approved
03/07/2022 LU 22-35 Brian Pope Block Wall 12511 Oriole Ave Approved
03/07/2022 LU 22-34 Antonio
Castellano
New deck 21815 Vivienda
Ave
Approved
03/04/2022 LU 22-33 Ralph Precie Block Wall 22740 Lark St
Approved
03/03/2022 LU 22-32 Leonard Reyes Temporary Container 12548 Vivienda
Ave
Approved
03/02/2022 LU 22-31 David Martinez New Business 22310 Barton Rd,
Ste D
Approved
03/01/2022 LU 22-30 Jonathan Zane Temporary Fencing 22881 Barton Rd Approved
Sign Application
Date
Submitted
Case No. Applicant Description Location Status
03/07/2022 SGN 20-05-
A1
Bickel Group
(Starbucks)
Monument Sign 22220 Barton
Rd
Under
Review
Temporary Sign Application
Date
Submitted
Case No. Applicant Description Location Status
3/29/2022 TSGN 22-05 Shad Boal Memorial Day
Ceremony Banner
21950 Pico St Under
Review
3/24/2022 TSGN 22-04 Grand Terrace
Little League
Soccer
Fireworks Stands
Signs
22201 Barton
Rd
Under
Review
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3/18/2022 TSGN 22-03 Grand Terrace
Real Estate
Real Estate Signs City Wide Approved
3/10/222 TSGN 22-02 Barnett Real
Estate
Real Estate Signs City Wide Approved
Special Event
Date
Submitted
Case No. Applicant Description Location Status
03/28/2022 SE 22-07 Shad Boal Memorial Day
Ceremony
Pico Park Under
Review
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City of Grand Terrace Planning and Development Services Department
.
DATE: May 11, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Luis Gardea, Building Official
Planning and Development Services Department
SUBJECT: MARCH 2022 PLANNING AND DEVELOPMENT SERVICES MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning and Development Services Department, comprised of Planning,
Building and Safety, Code Enforcement, and Animal Control.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
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The Building and Safety Division is budgeted for one full time Permit Technician and one
full time Building Official. These two positions constitute up to 240 monthly service hours.
Additionally, the Department budgets for plan checking and inspection services through
a contract with Willdan Engineering. Inspection services are conducted on-call as needed
by staff. The cost of these services is offset through the collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 39 permits issued in March. Year to date a total of 299
permits have been issued with a total revenue of $106,260.48. In addition, a total number
of 82 customers were assisted at the Building & Safety counter for the month of March.
Monthly Revenue Year to Date Revenue
$13,544.96 $106,260.48
Permits Issued
Permits issued in March include, HVAC replacements, re-roofs, block wall, and PV solar.
For the month of March, a precise grading and trash enclosure permit were issued for
Terrace Plaza located at 22200 Barton Road for a multitenant shopping center.
Permits that are currently in construction include 11731 Terrace Avenue which consists
of installing underground electrical for future lighting and site improvements for a
proposed trailer yard and community garden.
Permit Activity -March 2022
Applications recv'd (42)Permits issued (39)
Permits final (29)Business Occupancies (3)
Expired Permits (7)
Permit Activity -Year to Date
Applications recv'd (324)Permits issued (299)
Permits final (164)Business Occupancies (10)
Expired Permits (75)
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* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-March 2022
(N) SFR (0)Block Wall (5)Reroofs (8)Water Heater / Plumbing (2)
HVAC Mechanical (3)Solar (7)Panel Upgrades / Electrical (1)Patio Covers (1)
Res. Alteration / Addition (8)Pool Spa (2)
Residential Permits Issued-Year to Date FY 2021-2022
SFR New (0)Block Walls / Retaining Walls (17)Reroofs (41)
Water Heater / Plumbing (13)HVAC Mechanical (42)Solar (90)
Panel Upgrades / Electrical (24)Patio Covers (10)Residential Alteration / Repair (43)
Pools/Spa (7)Grading (1)
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Inspections
A total of 92 inspections were conducted in March, with 39 of them being final
inspections.
Commercial Permits Issued -Year to Date FY 2021-22
Commercial Tenant Improvement (1)Signs (4)
Electrical (2)Demolition (1)
Grading (1)New Commerical (0)
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BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Major Projects Under Construction
Major projects under construction include a tenant improvement for an adult day care “St.
Christopher Adult Day Care Center” located at 22400 Barton Rd.
Project Description/Location Status
Anel Aguayo –
12040 La Cadena
Dr.
12040 La Cadena Dr. – Precise grading for new
single-family residence
Drywall inspection
complete – under
construction
Frank Randall
23400 Westwood
St.
23400 Westwood St. – Precise grading & new
single-family residence
Under Construction –
Drywall completed
Edward Giroux –
21891 Vivienda
Ave.
21891 Vivienda Ave. – Construction of a new
classic car storage, 3 – car garage, swimming
pool, and block wall
Under Construction –
Footings completed
Edna Medrano
22400 Barton Rd.
22400 Barton Rd. – Tenant improvement for an
adult day care center
Under Construction –
Plumbing inspected
Plan Checking Activity
For March 2022, a total number of seventeen (17) plans were submitted for review and
re-submittal. Plans submitted include PV solar, a patio cover, and a tenant improvement
for accessibility upgrades at CVS Pharmacy.
Project Description/Location Status
Bickel Group –
22200 Barton Rd.
22200 Barton Rd. –(N) 5,342 sq. ft. multitenant
building – Terrace Plaza
In Plan Check – Plans
approved
Wilden Pump Co.
22069 Van Buren
St.
22069 Van Buren St. – New tarmac building
addition
In Plan Check – Plans
approved
Robert Morton –
22045 Barton Rd.
22045 Barton Rd. – Tenant improvement for
Aibeto’s Mexican Food
In Plan Check – Plans
approved
CVS Pharmacy –
12071 Mt. Vernon
Ave.
12071 Mt. Vernon Ave. – Tenant improvement
for accessibility upgrades at CVS Pharmacy
In Plan Check – 1st
submittal received
Randall Jepson –
12210 Michigan
St. Suite A
12210 Michigan St. – Tenant improvement for
beauty salon
In Plan Check – Plans
approved
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Public Works Encroachment Permits
Eight (8) Public Works/Encroachment Permit applications were taken in for the month of
March. Ten (10) permits were issued for the month, which includes applications that
were received in the previous month.
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
➢ Tow vehicles after 72-hours have elapsed
➢ Remove graffiti
➢ Business Licenses
The Division is budgeted for one full time Code Enforcement Officer, Animal
Control Specialist, and a Department Secretary. On-call coverage is provided to
manage after hour emergency animal control calls.
The city is divided into seven zones, including commercial centers, and the zones are
inspected on a continual rotating basis over a two-week period. A set route is driven each
day in addition to the zones. The route includes Mount Vernon Avenue, Main Street,
Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and
Van Buren Street.
Activity Summary for Code Enforcement
Code Enforcement had 331 cases carried over from the previous month, 231 new
cases opened, and 173 cases were closed in March. The chart below demonstrates a
breakdown of Code cases by detailing how many cases were carried over from the
previous month, opened, closed, and still being addressed.
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The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to
Burrtec, or homelessness on public property referred Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends
and conducts zone inspections and scheduled re-inspections. Weekend code
enforcement also handles code violations such as unpermitted yard sales, open
house signs, and parking violations. The table below demonstrates weekend code
enforcement activities by type for this fiscal year.
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76
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88
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64
110
348
331
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42
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44
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48
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231
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331
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APR'21
MAY'21
JUN'21
JUL'21
AUG'21
SEP'21
OCT'21
NOV'21
DEC'21
JAN'22
FEB'22
MAR'22
2021-2022 CODE CASE
Number of Cases Carried Over
Number of Cases Opened
Number of Cases Closed
Number of Cases In Process
Citations Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Mar'22
Number of
Inspections
Conducted 270 136 40 73 64 64 100 105 90 93 137 198
Number of Notice of
Corrections Issued
24 13 20 33 20 24 27 47 32 26 45 16
Number of Notice of
Violations Issued 32 10 3 12 9 8 11 11 13 19 281 264
Number of Citations
Issued 2 14 5 4 4 6 8 14 11 27 27 16
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Graffiti/Vandalism/Illegal Dumping:
There were two cases of illegal dumping and two cases of graffiti reported in March; all
cases have been resolved.
Parking Citations:
In March , 16 vehicle related citations were issued. There were no citations issued
for street sweeping enforcement. Street Sweeping in residential areas occurs on the
first, second, and third Thursdays of each month.
As of June 4, 2020, Code Enforcement resumed issuing street sweeping citations for
vehicles parked on the street during street sweeping hours which was suspended due
to COVID-19.
3 6 7 6
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24 21
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0 0 0 0 0 0 0 0
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Apr'21 May'21 Jun'21 July'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Mar'22
Weekend Code Enforcement
Graffiti Yard Sale with out permit Open house and other signs
Illegal Dumping Follow-up inspections Parking violations
Other Public Nuisance Unpermimitted Construction
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Other parking citations include expired registration, parking on unpaved surfaces, and
commercial vehicles in residential areas. Parking citations are issued by Code
Enforcement Staff, as well as Sheriff Deputies.
227
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Street Sweeping Citations
Street Sweeping
Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Mar'22
Parking in Handicap Zone 2 0 2 3 3 5 2 1 0 3 0 1
Other Parking Violations 8 20 7 13 19 30 21 13 0 2 4 2
Expired Registration/Missing plates or tabs 20 11 6 10 2 10 4 6 1 0 4 0
Vehicles Blocking Sidewalk/Driveway 3 0 2 4 6 13 17 1 0 0 1 5
Commercial Vehicle Violations 1 1 1 7 1 6 8 4 2 0 1 4
Recreational Vehicle Violations 2 2 1 1 1 3 2 4 3 1 2 3
Vehicles on Unpaved Surface 0 0 0 0 11 13 0 0 0 0 0 0
72 Hour Parking Warning/Cite 21 10 8 14 5 20 14 9 3 3 4 1
0
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100
120
Parking Citations
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Non-Owner Occupied/Rental Property Program
There are approximately 351 properties in the Program (number is subject to change
as properties get sold or becomes owner occupied) consisting of both single-family
units and multiple family units (i.e., apartments, duplexes, triplexes, and
quadruplexes). In January, the Rental Inspection invoices were mailed. In March the
total amount received for Rental Inspection fees was $5,439.80.
Business Licenses
For the month of February, our Code Enforcement department reviewed the accounts
for business licenses that were expired. In March we received a sum of $11,088.06 for
past due business licenses. This is a direct result of our Code Enforcement department
implementing and following up on the business license.
Animal Control Services
With the implementation of Animal Control Services, the city has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags
or microchip. If the owner cannot be identified, the city will place a photograph of
the impounded animal on the City’s Facebook page so that owners can reclaim their
pet. Animal Control is also working to identify animals via Facebook who have been
sent to the animal shelter and have since been returned to their owner so their status
can be updated for the public. If the dog is unlicensed the owner will be given a citation,
but the fine is dismissed if the dog is licensed within 7 days.
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Riverside County Department of Animal Services stats:
The following stats are from Grand Terrace Animal Control:
Animal Control
Sheltering Services
Apr
'21
May
'21
Jun
'21
Jul
'21
Aug
'21
Sep
'21
Oct
'21
Nov
'21
Dec
'21
Jan
'22
Feb
'22
Mar
'22
Animal Intakes
Strays 4 4 10 6 2 5 2 3 10 4 2 32
Stray Dead 1 3 5 15 4 5 6 3 4 2 1 32
Owner Surrender 0 1 1 0 0 0 0 0 1 1 11 1
Other 0 0 1 0 0 0 1 0 0 0 1 15
Total 5 8 17 21 6 10 9 6 15 7 15 80
Animal Disposition
Adopted 5 2 1 1 1 1 2 2 0 6 1 14
Returned to Owner 0 0 3 1 0 3 1 0 1 1 1 2
Euthanized 1 1 3 5 0 0 1 0 0 1 1 1
Other 0 2 0 1 0 0 1 2 0 1 0 1
Total 6 5 7 8 1 3 5 4 1 9 3 18
Animal Control
Officer
Investigations
Apr
'21
May
'21
Jun
'21
Jul
'21
Aug
'21
Sep
'21
Oct
'21
Nov
'21
Dec
'21
Jan
'22
Feb
'22
Mar
'22
Barking Complaints 1 2 0 1 0 0 1 2 0 0 0 3
Unlicensed Dogs 0 7 0 0 0 0 0 82 0 0 0 0
Loose Dogs 3 4 9 2 3 7 6 10 7 6 2 4
Loose Dogs
Returned to Owner 3 2 0 2 0 0 7 0 0 1 2 0
Animal Welfare
Check 0 1 0 8 0 3 2 0 5 0 7 0
Dead Animals 6 3 16 8 4 7 5 2 6 6 4 12
Bites 0 0 1 1 0 0 1 2 1 0 0 0
Other (unfounded,
wildlife, etc.) 2 6 10 6 2 4 2 0 5 1 1 2
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Dog Licensing Revenue
In the beginning of April 2021, Animal Control began canvassing properties with
outstanding dog licenses and leaving a door hanger with renewal information to ensure
we have the most accurate count of dogs in our system. Often individuals move away
from the City, and we are not notified and annually those properties are issues renewal
notices as typical protocol.
During this time there was an influx of individuals renewing their dog licenses and
licensing new dogs. The door hanger indicated they had a month and half to renew the
license, or they may risk receiving a citation. The deadline was extended from February
12th to April 1st due to COVID related issues.
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'21
MAY
'21
JUN
'21
JUL
'21
AUG
'21
SEP
'21
OCT
'21
NOV
'21
DEC
'21
JAN
'22
FEB
'22
MAR
'22
Animal Control Investigations
Barking Complaints Unlicensed Dogs
Loose Dogs Loose Dogs Returned to Owner
Animal Welfare Check Dead Animals
49
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0
$2,840.00
$754.00
$298.00
$817.00 $784.00 $784.00 $901.00
$2,355.00
$1,356.50
$1,610.00
$2,218.31
$1,660.50
0
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1000
1500
2000
2500
3000
Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Mar'22
Dog License Revenue
(Over the Counter)
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&LW\RI*UDQG7HUUDFH
3XEOLF:RUNV'HSDUWPHQW
3XEOLF:RUNV
x (QJLQHHULQJ
x Waste Generation Report
x Missed Pick-Up Report
x Public Works Administration
x CIP Contracts
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City of Grand Terrace
Public Works Department
DATE:
May 13, 2022
TO: KONRAD BOLOWICH, CITY MANAGER
CITY MANAGER’S OFFICE
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT:
MARCH 2022 - MONTHLY REPORT – PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Public Works Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement
Program (CIP). This includes for the administration, planning, programming, design,
construction management, and construction of capital projects throughout the City. Grant
funding (when available) are sought after to supplement project funding.
WORK RELEASE HOURS
Maintenance was supplemented by 266 work release hours during the month of March.
READY311 MONTHLY STATS
MARCH 2022
REQUEST
RECEIVED THIS
MONTH
MONTHS
REQUEST
RESOLVED
REQUEST IN
PROCESS
READY311 WORK ORDERS ONLY 21 20 1
REQUEST ROLLOVER FROM
PREVIOUS MONTHS
4
TOTAL WORK ORDERS TO BE
COMPLETED
5
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City of Grand Terrace
Public Works Department
POTHOLES
The table below shows the potholes reported via Ready311 through the month of
March. It takes on average 15 days to have a pothole repaired. Factors that contribute to
delays are staffing issues, size of potholes, and readily available supplies dependent on
the size of the pothole.
# Open Date Repair Date # Days Location
496385 1/5/2021 01/29/2021 24 Mt Vernon Ave
496387 1/5/2021 01/29/2021 24 Mt Vernon Ave
510142 1/25/2021 01/29/2021 3 Pico St
517036 02/04/21 02/04/21 0 Van Buren Ave
517037 02/04/21 02/04/21 0 Pico St
31146 3/16/2021 4/20/2021 35 Pico St
31399 3/25/2021 5/17/2021 53 Pico St
32793 5/20/2021 Van Buren Ave
32982 5/27/2021 6/18/2021 22 Mt Vernon Ave
33154 6/4/2021 6/10/2021 6 Oriole Ave
33509 6/18/2021 6/28/2021 10 Mt Vernon Ave
33518 6/18/2021 6/28/2021 10 Oriole Ave
33573 6/21/2021 7/8/2021 17 Michigan Ave
33751 6/30/2021 8/19/2021 50 Pico Ave
34324 7/23/2021 Closed 19 Arliss Dr
34324 7/23/2021 8/11/2021 19 Arliss Dr
34659 8/4/2021 8/6/2021 2 Barton Rd
35418 8/26/2021 8/31/2021 5 Westwood St
35455 8/27/2021 8/31/2021 4 Minona Dr
35591 9/1/2021 9/2/2021 1 Grand Terrace Rd
35591 9/1/2021 9/20/2021 19 Grand Terrace Rd
36436 10/6/2021 10/18/2021 12 Arliss Dr
36606 10/13/2021 11/13/2021 31 Mt Vernon Ave
36624 10/14/2021 10/18/2021 4 Mt Vernon Ave
36922 10/31/2021 11/2/2021 2 Mirado Ave
37892 12/29/2021 1/21/2022 23 La Cadena Dr
38068 1/11/2022 1/13/2022 2 De Berry St
37995 1/5/2022 1/13/2022 8 Kingston St
39955 3/31/2022 De Soto St 53
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City of Grand Terrace
Public Works Department
Park Shelter Reservations and Community Room Reservations
Park shelter reservations have resumed, and residents must follow all of San Bernardino
County Covid-19 related guidelines. Community Room reservations have opened to limited
groups.
Park Maintenance
Richard Rollins Park Weekly Once Once Daily M-Fr, S* Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull Daily M-Fr, S* weeds) Griffin Park ---
Location
Grass mowed
Full-service
planter
maintenance
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip
Weekly
---
Oriole slope --- Once
Orange Grove Parkway
---
Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
Park Grass mowed
Full-service
planter
maintenance
Gopher
service Restroom Trash
service (a.m.) receptacle service
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CITY OF GRAND TERRACE
BURRTEC MISS REPORT – FEBRUARY 2022
SERVICE ADDRESS
DATE OF
CALL
DATE
COMPLETED
WO
DESCR SERVICE NOTES
22711 MIRIAM WAY 2/1/2022 2/1/2022 MISS RTE #3072- TRASH PASSED BY
ALREADY & HIS BARREL WAS
MISSED
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Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Contracts: Public Works Services for FY 2021-22:
Contractor Name Service Purchase Order
Amount
Remaining Balance as of
March 31, 2022
City of Colton
Cooperative Agreement
with Grand Terrace
Traffic Signal Maintenance
for signal on Litton Avenue N/A N/A
Clean Street Street Sweeping Services $54,508.00 $18,172.00
County of Riverside -
TLMA Administration
Main Street Traffic Signal
Maintenance Services $2,300.00 $36.81
EZ Sunnyday Landscape Landscape Maintenance $56,420.00 $9555
Gopher Patrol Gopher Abatement
Services $9,212.00 $5,171.50
Hardy and Harper, Inc On-Call Asphalt Pothole
Repair $15,000.00 $15,000.00
Home Depot Credit
Service
Supplies for City Hall and
Parks $5,000.00 $648.76
Interwest Consulting
Group
Building Official/Building &
Safety and Public Works
Inspection Services
$33,800.00 $2,050.00
Interwest Consulting
Group
Interim Public Works
Services $200,000.00 $1,570.00
Interwest Consulting
Group
Engineering Services
Relating to CA Highspeed
Rail Authority
$30,000.00 $21,710.00
Interwest Consulting
Group
On-Call Engineering
Services $50,000.00 $35,370.00
Jonescape Inc On-Call Asphalt Pothole
Repair $24,720.00 $4,158.00
Jonescape Inc Installation of Park Shade
Sail and ADA Swing $24,805.00 $2,255.00
Lynn Merrill NPDES Services $10,000.00 $6,696.75
Lynn Merrill HSIP Cycle 9-Mt Vernon
Guard Rail $10,889.37 $10,686.08
Mike Roquet Construction On-Call Asphalt Pothole
Repair $9,500.00 $6,065.00
Moran Janitorial Services Janitorial Services for City
Hall and City Parks $32,460.00 $11,060.00
Otis Elevator Elevator Maintenance $5,541.21 $0.00
San Bernardino County
Dept of Public Works –
Flood Control
Flood Control Facilities N/A N/A
San Bernardino County
Fire Dept – Hazardous
Material
Household Hazardous
Waste (HHW) Services $19,165.12 $4,791.28
San Bernardino County-
Land Use Services
Fire and Weed Hazard
Abatement Services $6,323.00 $6,323.00
St. Francis Electric, LLC. Traffic Signal Maintenance
Services $20,000.00 $7,119.71 56
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Traffic Management
Products
General Management
Supplies for Streets $7,000.00 $2,453.69
West Coast Arborist 5 Year Tree Maintenance
Program $56,654.00 $48,424.00
Willdan
Engineering Services (incl.
Landscape and Lighting
Assessment District)
$4,046.25 $0.00
Willdan Group Plan Check/Inspection Svcs $50,000.00 $20,371.66
Willdan Group On-Call Engineering
Services $93,290.00 $80,950.00
(paid with Dev.
fees)
TOTAL PUBLIC WORKS
CONTRACT VALUE FOR
FY 2021-22:
$830,633.95 $324,933.24
balance
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Sheriff’s Contract
•Law Enforcement Services
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San Bernardino County
Sheriff’s Department
Services February 2022 March 2022
Officer Contact and Calls 1,100 1,285
Monthly Citation Data February 2022 March 2022
Stops 201 306
Citations Issued 86 117
Calls to Dispatch February 2022 March 2022
Emergency 2 3
Priority 1 121 140
Priority 2 54 56
Priority 3 163 155
Priority 4 83 77
Totals 423 431
vankagans@gmail.com
2 3
121 140
54 56
163 155
83 77
0
50
100
150
200
250
300
350
400
450
500
February March
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
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Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
60
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: Second Reading and Adoption of Ordinances of the City
Council of the City of Grand Terrace, California, Establishing
Objective Standards for Implementation of Senate Bill No. 9
Pertaining to Urban Lot Splits and Two-Unit Developments
and Updating the City's Regulations for Accessory Dwelling
Units and Junior Accessory Dwelling Units
PRESENTED BY: Haide Aguirre, Associate Planner
RECOMMENDATION: 1. Direct the City Attorney to Read by title only, waive
further reading and adopt AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE
ESTABLISHING REGULATIONS FOR URBAN LOT
SPLITS AND TWO-UNIT DEVELOPMENTS IN
ACCORDANCE WITH SENATE BILL 9 which also finds
and determines that this ordinance is not a “project” for
purposes of California Environmental Quality Act (CEQA)
pursuant to Government Code Sections 65852.21(j) and
66411.7(n); and
2. Direct the City Attorney to Read by title only, waive
further reading and adopt AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE
ADOPTING AMENDMENTS TO REGULATIONS OF
ACCESSORY DWELLING UNITS AND JUNIOR
ACCESSORY DWELLING UNITS, which also finds and
determines that this ordinance is exempt from CEQA review
pursuant to Public Resources Code Section 21080.17.
2030 VISION STATEMENT:
Goal No. 3 to promote economic development by updating zoning and development
code in preparation for future development, and to preserve and protect our community
and its exceptional quality of life through thoughtful planning.
BACKGROUND:
On January 25, 2022, the City Council adopted Urgency Ordinance No. 336-U,
establishing objective standards for the regulation of lot splits and new units developed
under SB 9. The City Council also directed staff to bring back a regular ordinance,
specifically, an ordinance that would first receive a review by the Planning
Commission/Site and Architectural Review Board (“Planning Commission”) before going
to City Council.
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On March 3, 2022, the Planning Commission reviewed proposed SB 9 and ADU
regulations and recommended that the City Council approve the regulations with a 4-0
vote. The Planning Commission also recommended that additional regulations and
clarifications be added regarding sewer and onsite wastewater treatment systems,
water line connections, and additional parking requirements.
On March 22, 2022, the City Council considered the proposed SB 9 and ADU
ordinances and decided to continue the item in order to hold a joint workshop with the
Planning Commission to further discuss the proposed regulations.
On April 21, 2022, the City Council and Planning Commission held a joint session and
further discussed the proposed SB 9 and ADU regulations. Staff incorporated the
comments from that meeting, and from the prior meetings of the City Council and
Planning Commission into the proposed ordinances.
On May 10, 2022, the City Council held a Public Hearing and voted unanimously 5-0 to
introduce an Ordinance establishing regulations for urban lot splits and two-unit
development in accordance with Senate Bill 9 and introduce an Ordinance amending
the city’s regulations for Accessory Dwelling Units and Junior Accessory Dwelling Units.
• Adoption of the proposed ordinances would repeal Urgency Ordinance No. 336-U
and Accessory Dwelling Units Chapter and replace its amendments with the new
amendments in the proposed ordinances.
• If the ADU ordinance is adopted, the city will be required to submit the ordinance
to the Department of Housing and Community Development as required by state
law.
No changes have been made to the proposed Ordinances since their introduction. Both
Ordinances are now ready for second reading and adoption by the City Council.
ENVIRONMENTAL REVIEW:
The adoption of SB 9 regulations is not a “project” for purposes of the California
Environmental Quality Act (CEQA) pursuant to Government Code Sections 65852.21(j)
and 66411.7(n). Additionally, the adoption of an ordinance regarding second units
(ADUs) in a single-family or multifamily residential zone to implement the provisions of
Government Code Sections 65852.2 and 65852.22 is exempt from CEQA review
pursuant to Public Resources Code Section 21080.17. Therefore, the proposed
ordinances do not require any environmental review under CEQA.
FISCAL IMPACT:
There will be no expenditure on the part of the city to adopt these ordinances. The cost
to administer these ordinances is currently unknown, but such costs will be recovered,
at least in part, through application fees.
ATTACHMENTS:
• SB 9 Ordinance_Grand Terrace_ 5.2.22 (DOCX)
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• ADU Ordinance_Grand Terrace_ 5.2.22 (DOCX)
APPROVALS:
Haide Aguirre Completed 05/16/2022 6:08 PM
City Attorney Completed 05/17/2022 5:34 PM
City Manager Completed 05/17/2022 9:04 AM
City Council Pending 05/24/2022 6:00 PM
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01247.0005/787276.1 1
ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE ESTABLISHING REGULATIONS FOR URBAN LOT SPLITS
AND TWO-UNIT DEVELOPMENTS IN ACCORDANCE WITH SENATE
BILL 9
WHEREAS, the City Council adopted Urgency Ordinance 336-U on January 25, 2022,
establishing objective standards and regulations regarding second units, two-unit developments,
and urban lot splits authorized by SB 9; and
WHEREAS, out of an abundance of caution, the City Council now wishes to adopt the
same regulations through the regular ordinance process, and also wishes to make certain revisions
to the previously adopted SB 9 regulations; and
WHEREAS, the Planning Commission considered this ordinance at the Planning
Commission Noticed Public Hearing meeting held on March 3, 2022, and voted unanimously 4-0
adopting a resolution recommending City Council approval; and
WHEREAS, on April 21, 2022, the City Council and Planning Commission held a joint
session to further discuss proposed SB 9 and accessory dwelling unit regulations; and
WHEREAS, on May 10, 2022, the City Council of the City of Grand Terrace conducted
a duly noticed public hearing at the Grand Terrace City Hall Council Chambers located 22795
Barton Road and conclude the hearing on said date; and
WHEREAS, on May 24, 2022, the City Council of the City of Grand Terrace adopted the
proposed Ordinance; and
WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Recitals. The above recitals are incorporated by reference.
SECTION 2. CEQA. The City Council finds and determines that these ordinance
amendments are not a “project” for purposes of California Environmental Quality Act (CEQA)
pursuant to Government Code Sections 65852.21(j) and 66411.7(n), and therefore do not require
any environmental review under CEQA.
SECTION 3. Urgency Ordinance 336-U is hereby repealed in its entirety and all changes
to the Grand Terrace Municipal Code made therein are hereby repealed.
SECTION 4. Section 17.04.040, subjection H, of the Grand Terrace Municipal Code is
hereby amended as follows with the remainder of Section 17.04.040 remaining unchanged
(deletions in bold strikethrough; additions in bold italics):
H. The construction, financing or leasing of dwelling units pursuant to
California Government Code Section 65852.1 or second accessory
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dwelling units pursuant to California Government Code Section 65852.2;
but this Title shall apply to the sale or transfer, but not the leasing of those
units;
SECTION 5. Table 17.04.050 (Review, approval and appeal body) is hereby amended as
follows (additions in bold italics):
Table 17.04.050 Review, approval and appeal body
TYPE OF
ACTION
REVIEW
BODY
APPROVAL
BODY
APPEAL
BODY
Tentative maps Planning
Commission
City Council N/A
Vesting tentative
maps
Planning
Commission
City Council N/A
Tentative parcel maps Planning
Commission
City Council N/A
Tentative map
extensions
City staff and other
responsible agencies
Director Planning
Commission
Parcel maps (4 or less
lots)
City staff and other
responsible agencies
City Council N/A
Final maps (5 or
more lots)
City staff and other
responsible agencies
City Council N/A
Waivers of parcel
maps
City staff and other
responsible agencies
City Engineer Planning
Commission
Urban Lot Splits City staff and other
responsible agencies
City Engineer Planning
Commission
Reversion to
acreage
Planning
Commission
City Council N/A
Lot and parcel
mergers
City staff and other
responsible agencies
Director Planning
Commission
Lot line adjustments City staff and other
responsible agencies
Director Planning
Commission
Certificate of
Compliance
City staff and other
responsible agencies
City Engineer Planning
Commission
SECTION 6. Section 17.08.020 of the Grand Terrace Municipal Code is hereby amended
to add a definition of “Urban lot split” as follows, with all other definitions in Section 17.08.020,
except those shown below, remaining unchanged (deletions in bold strikethrough; additions in
bold italics):
GG. “Urban lot split” shall mean the division of a single parcel into two
separate parcels in compliance with the provisions of Chapter 17.30
(Urban Lot Splits).
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GG. HH. “Vesting tentative map” shall mean a tentative map prepared in
accordance with the provisions of this Title that shall have printed
conspicuously on its face the words "Vesting Tentative Map" at the time it
is filed.
HH. II. “Zoning code” shall mean Title 18 of the Grand Terrace Municipal
Code, including all text and maps, as it may be amended from time to time.
SECTION 7. Chapter 17.30 (Urban Lot Splits) is hereby added to the Grand Terrace
Municipal Code and shall read as follows (additions in bold italics):
Chapter 17.30 - URBAN LOT SPLITS
17.30.010 - Purpose.
The purpose of this chapter is to establish procedures and standards for urban
lot splits in accordance with the requirements of Government Code Section
66411.7.
17.30.020 - Permitted applicants; ministerial review; standard for denial;
courtesy notice.
A. Only individual property owners may apply for an urban lot split.
“Individual property owner” means a natural person holding fee title
individually or jointly in the person’s own name or as a beneficiary of a
trust that holds fee title. “Individual property owner” does not include any
corporation or corporate person of any kind (partnership, LP, LLC, C
corp, S corp, etc.) except for a “community land trust,” as defined in
Revenue and Taxation Code Section 402.1(a)(11)(C)(ii), or a “qualified
nonprofit corporation” as described in Revenue and Taxation Code
Section 214.15.
B. Notwithstanding any other provision of this code, an application for an
urban lot split shall be considered ministerially, without discretionary
review or a hearing, and shall be approved if it meets all of the
requirements of this chapter.
C. An application for an urban lot split shall be approved or denied by the
City Engineer, and the decision may be appealed in accordance with
Section 17.16.150.
D. Notwithstanding subsection B, the City may deny an application for an
urban lot split if the building official, or designee, makes a written
finding, based upon a preponderance of the evidence, that the proposed
urban lot split would have a specific, adverse impact, as defined in
subsection (d)(2) of Government Code Section 65589.5, upon public
health and safety or the physical environment and for which there is no
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feasible method to satisfactorily mitigate or avoid the specific, adverse
impact.
E. At least seven (7) days prior to making a determination on an application
for an urban lot split, the City Engineer shall mail a courtesy notice to the
owner(s) of each property immediately adjacent to the property where the
proposed lot split will be located informing the owner(s) of the submitted
application.
17.30.030 - Parcel requirements.
The parcel that is proposed for subdivision through an urban lot split:
A. Shall be located in an RH, R1-20, R1-10, or R1-7.2 zoning district;
B. Shall have at least one residential dwelling unit located on it on the date
that the urban lot split is approved, unless the parcel is owned by a
“community land trust,” as defined in Revenue and Taxation Code
Section 402.1(a)(11)(C)(ii), or a “qualified nonprofit corporation” as
described in Revenue and Taxation Code Section 214.15;
C. Shall only have residential uses located on it on the date the urban lot split
is approved;
D. Shall not be located on a parcel that is any of the following, as more
particularly described and defined in Government Code Section
65913.4(a)(6)(B) through (a)(6)(K):
1. Prime farmland, farmland of statewide importance, or land zoned
or designated for agricultural protection by an approved local
ballot measure;
2. Wetlands;
3. Within a very high fire hazard severity zone as determined by the
Department of Forestry and Fire Protection, unless the site has
adopted fire hazard mitigation measures pursuant to existing
building standards or state fire mitigation measures;
4. A hazardous waste site that has not been cleared for residential
use;
5. Within a delineated earthquake fault zone unless the development
complies with all applicable state and local seismic protection
building code standards;
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6. Within a special flood hazard area subject to inundation by a 100-
year flood, unless:
a. The site has been subject to a Letter of Map Revision
prepared by the Federal Emergency Management Agency
and issued to the city; or
b. The site meets Federal Emergency Management Agency
requirements necessary to meet minimum flood plain
management criteria of the National Flood Insurance
Program;
7. Within a regulatory floodway, unless the development has received
a no-rise certification;
8. Lands identified for conservation in an adopted natural
community conservation plan, habitat conservation plan, or other
adopted natural resource protection plan;
9. Habitat for protected species; or
10. Land under a conservation easement;
E. Shall not be located within a historic district or on property included on
the State Historic Resources Inventory, as defined in Public Resources
Code Section 5020.1, or within a site that is designated or listed as a City
or county landmark or historic property or district pursuant to a City or
county ordinance;
F. Shall not have been created through a previous urban lot split; and
G. Shall not be adjacent to a parcel that was previously subdivided through
an urban lot split by the owner of the parcel on which the urban lot split
is proposed or any person acting in concert with the owner.
17.30.040 - Additional requirements.
A. An urban lot split shall subdivide an existing parcel to create no more
than two new parcels of approximately equal lot area, provided that:
1. Neither resulting parcel shall be smaller than 40 percent of the lot
area of the original parcel proposed for subdivision;
2. Neither resulting parcel shall be smaller than 1,200 square feet;
and
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3. The dividing line between the two resulting parcels shall be a
single straight line extending from the right-of-way to the rear lot
line.
B. An urban lot split shall not result in the creation of a parcel with more
than two existing units, as defined in Section 17.30.060.
C. An urban lot split shall not require or allow the demolition or alteration
of any of the following types of housing:
1. Housing that is subject to a recorded covenant, ordinance, or law
that restricts rents to levels affordable to persons and families of
moderate, low, or very low income.
2. Housing that is subject to any form of rent or price control through
a public entity’s valid exercise of its police power.
3. A parcel on which an owner of residential real property has
exercised the owner’s rights under Chapter 12.75 (commencing
with Section 7060) of Division 7 of Title 1 of the Government Code
to withdraw accommodations from rent or lease within 15 years
before the date that the development proponent submits an
application.
4. Housing that has been occupied by a tenant in the last three years.
D. As a condition of approval for an urban lot split, the owner of the parcel
being split shall sign an affidavit, in a form approved by the City Attorney,
stating that:
1. The proposed urban lot split will not violate the requirements of
subsection C of this section;
2. Neither the owner, nor any person acting in concert with the
owner, has previously subdivided an adjacent parcel using an
urban lot split; and
3. The owner intends to occupy a residential dwelling unit on one of
the parcels created by the urban lot split as their primary residence
for a minimum of three years from the date of the approval of the
urban lot split. This subsection D.3 shall not apply if the owner of
the parcel is a “community land trust,” as defined in Revenue and
Taxation Code Section 402.1(a)(11)(C)(ii), or a “qualified
nonprofit corporation” as described in Revenue and Taxation
Code Section 214.15.
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E. As a condition of approval of an urban lot split, the owner shall dedicate
all easements over the resulting parcels required for the provision of
public services and facilities, as determined by the City Engineer.
F. Each parcel resulting from an urban lot split shall have access to or adjoin
the public right-of-way, and, if necessary, provide the other parcel with
access to the right-of-way through an easement.
G. The City shall not require as a condition of approval of an urban lot split:
1. Dedications of rights-of-way or the construction of offsite
improvements; or
2. The correction of non-conforming zoning conditions existing on
the parcel that will be divided.
H. An urban lot split:
1. Shall conform with all the requirements of the Subdivision Map
Act; and
2. Shall conform with all the requirements applicable to lot splits
under this code, except for those requirements that conflict with
the requirements of this chapter, in which case the provisions of
this chapter shall control.
17.30.050 - Limitations applicable to new parcels.
A. Parcels created by an urban lot split shall only be used for residential uses,
notwithstanding the fact that other uses may be permitted in the zoning
district in which the parcels are located.
B. Residential units constructed on parcels created by an urban lot split shall
not be rented for a term of less than thirty-one (31) consecutive days.
C. A parcel created through an urban lot split may not be further subdivided
by a subsequent urban lot split.
D. Separate conveyance of the lots resulting from an urban lot split is
permitted. If dwellings or other structures (such as garages) on different
lots are adjacent or attached to each other, the urban lot split boundary
may separate them for conveyance purposes if the structures meet
building code safety standards and are sufficient to allow separate
conveyance. If any attached structures span or will span the new lot line,
the owner must record appropriate CC&Rs, easements, or other
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documentation that is necessary to allocate rights and responsibilities
between the owners of the two lots.
17.30.060 - Limitation on number of units.
Notwithstanding any other provision of this code, no more than two units are
permitted on any parcel created by an urban lot split. For the purposes of this
section, “unit” means any dwelling unit, including, but not limited to, a primary
dwelling unit, a unit or units created pursuant to Chapter 18.65 (Second Units
and Two-Unit Developments), an accessory dwelling unit, or a junior accessory
dwelling unit.
17.30.070 - Deed restriction.
As a condition of approval of an urban lot split, the owner of the parcel to be
divided shall execute a deed restriction, in a form approved by the city attorney,
which shall be recorded on each of the resulting parcels, at the property owner’s
cost, and shall limit the use of each parcel in accordance with the standards of
this chapter. Violation of the deed restriction shall be considered a violation of
this code and may be enforced in a manner that this code may be enforced.
SECTION 8. Section 18.06.020 (Accessory structure) is hereby renumbered to Section
18.06.025, and Section 18.06.025 (Accessory living quarters) is hereby renumbered to Section
18.06.020, so as to put these two definitions in alphabetical order.
SECTION 9. Section 18.06.083 (Single-family detached) is hereby deleted in its entirety.
SECTION 10. Section 18.06.246 (Dwelling, single-family detached) is hereby added to
the Grand Terrace Municipal Code and shall read as follows (additions in bold italics):
18.06.246 - Dwelling, single-family detached.
“Single-family detached dwelling” means one residential structure containing no
more than one dwelling and complying with a minimum living area requirement
of one thousand three hundred fifty square feet. It shall also be known as a full
sized single-family unit or single-family dwelling.
SECTION 11. Section 18.06.683 (Second unit) is hereby added to the Grand Terrace
Municipal Code and shall read as follows (additions in bold italics):
18.06.683 - Second unit.
“Second unit” means a second residential dwelling unit, other than an accessory
dwelling unit or junior accessory dwelling unit, on a parcel with one and only
one existing primary dwelling unit.
SECTION 12. Section 18.06.929 (Two-unit development) is hereby added to the Grand
Terrace Municipal Code and shall read as follows (additions in bold italics):
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18.06.929 - Two-unit development.
“Two-unit development” means the simultaneous development of two new
residential dwelling units on a parcel with no existing primary dwelling units.
SECTION 13. Table 18.10.030 of the Grand Terrace Municipal Code shall be amended,
a new footnote (e) shall be added to multiple uses under “Other Uses,” footnote (e) shall be
amended, and a new footnote (g) shall be added, as follows (deletions in bold strikethrough;
additions in bold italic):
TABLE 18.10.030
LAND USE REGULATIONS
Permitted Uses RH R1-
20
R1-
10
R1-
7.2
R2 R3 R3-
S
R3-
20/R3-
24
A. Residential Uses
Single-Family (Detached), Full Sized P P P P Pa Pb - -
Second Units (Subject to Chapter 17.30 and 18.65) Pg Pg Pg Pg - - - -
Two-Unit Developments (Subject to Chapter 17.30 and 18.65) Pg Pg Pg Pg - - - -
Single-Family (Attached) (Duplexes, Triplexes, and Fourplexes) - - - - P P - P
Multiple Family Units - - - - P P - P
Manufactured Housing (As Permitted Per Chapter 18.66) P P P P P P - -
Mobile Home Park - - - - C C - -
Senior Citizen Housing Pd P
B. Residential Accessory Structures
Accessory Structure P P P P P P Pd P
Second-Family Unite (As Permitted Per Chapter 18.63) P P P P P P - -
Accessory Dwelling Unit (Subject to Chapter 17.30 and 18.69) P P P P P P P P
Junior Accessory Dwelling Unit (Subject to Chapter 17.30 and 18.69) P P P P P P - -
Guest House C C C C C C - -
Private Garage P P P P P P - P
Private Swimming Pool P P P P P P Pd P
Home occupation (As Permitted Per Chapter 5.06) P P P P P P Pd P
Keeping of Cats and Dogs (Maximum of Two Each) P P P P P P Pd P
Other Accessory Uses (As Approved by the Planning Director) P P P P P P Pd P
C. Other Uses
Churches (Minimum Three-Acre Parcel)e C C C C C C - -
Schools (Private and Parochial)e C C C C C C - -
Public Park and Playgrounde P P P P P P - -
Public Facilities (And Quasi- Public)e C C C C C C - -
Family Day Care (Eight or Less Children)e P P P P P P - -
Family Day Care Center (Nine or More Children)e C C C C C C - -
Residential Care Facility (Six or Less Persons) P P P P P P P P
Residential Care Facility (Seven or More Persons)f C C - -
Single Room Occupancy C C - -
Utility or Service Facilitye C C C C C C - -
Outdoor Recreation Facilitye C C C C C C - -
D. Temporary uses
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Temporary Uses (As approved by Planning Director) P P P P P P Pd P
Temporary Trailers (As Approved by Planning Director) P P P P P P Pd P
Footnotes:
a. A second single-family detached unit (full-sized single-family detached dwelling) shall be
permitted in the R2 zone provided that the lot or parcel in question meets the minimum area
requirement for the R2 zone and that said lot or parcel is developed with no more than one
single-family detached dwelling. A site and architectural review application for the second-
family detached unit in accordance with Chapter 18.63 of the Zoning Code shall be
required to be approved prior to the issuance of building permits. In addition, all
development standards of the underlying zone must be adhered to; and any division in
ownership among the structures on the lot or parcel in question shall conform to the
subdivision laws of the state and city.
b. A second-family detached unit (full sized single-family detached dwelling) shall be
permitted in the R3 zone provided that the lot or parcel in question meets the minimum area
requirements for the R3 zone and that said lot or parcel is developed with no more than one
single-family detached dwelling. A site and architectural review application for the second-
family detached unit in accordance with Chapter 18.63 of the Zoning Code shall be
required to be approved prior to the issuance of building permits. In addition, all
development standards of the underlying zone must be adhered to; and any division in
ownership among the structures on the lot or parcel in question shall conform to the
subdivision laws of the state and city.
c. "P" stands for "Permitted Use" where the use is permitted by right; and "C" stands for
"Conditional Use" where the use requires a conditional use permit.
d. Senior citizen housing is allowed in the R3-S up to a maximum density of twenty unit/acre.
A specific plan will be required for all senior citizen housing projects in this zone. Some
accessory and temporary uses as indicated will be allowed in the R3-S zone with the
approval of the Community Development Director.
e. Subject to administrative site and architectural review. Notwithstanding anything
indicating otherwise in this Table, this use is prohibited on a parcel that was created by
an urban lot split, pursuant to Section 17.30.050(A).
f. Subject to administrative conditional use permit.
g. Notwithstanding anything indicating otherwise in this Table, this use shall be prohibited
if the finding of a specific, adverse impact is made in accordance with Section
18.65.020(C).
SECTION 14. Chapter 18.60.030, subsection A, of the Grand Terrace Municipal Code is
hereby amended as follows (additions in bold italics):
The requirements for off-street parking shall be as follows:
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01247.0005/787276.1 11
A. Residential Uses.
1. Single-family dwellings (detached):
a. Two parking spaces for each residential unit shall be
provided on the same parcel of land as the residential unit,
b. The required spaces shall be located within a garage;
2. Multiple-family dwellings:
a. One parking space for each studio or efficiency unit.
b. Two parking spaces for each one-, two- or three-bedroom
unit.
c. Three parking spaces for each four-bedroom unit or more.
d. At least one space shall be located within a garage or carport,
and all required spaces shall be located within 150 feet of the
unit being served.
e. Guest parking shall be provided at a ratio of 0.25 spaces for
each residential unit, and shall be rounded up to the next
whole number.
f. Guest parking:
(i) Shall be identified as "Guest Parking";
(ii) Shall not be used for the storage of recreational
vehicles, boats, trailers or other similar items;
(iii) Shall be located on the same parcel of land as the
residential units and shall be within reasonable
walking distance of said units;
(iv) May be uncovered spaces; and
(v) May be located on a private street within the site or
in a common parking area.
3. Second units and two-unit developments: See Chapter 18.65.
4. Accessory dwelling units and junior accessory dwelling units: See
Chapter 18.69.
SECTION 15. Subsections B and C of Section 18.63.020 of the Grand Terrace Municipal
Code are hereby amended as follows (additions in bold italics):
B. Land Use Application. The purpose of this section is to empower the
community development director or representative with responsibilities for
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01247.0005/787276.1 12
site and architectural review of minor items, yet which may have potential
to adversely affect the environment. Noticing to adjacent property owners
will be at the discretion of the community development director, with the
exception of satellite dishes.
1. Land use application, regardless of need for a permit, shall be
required in the event any of the following actions or construction
occur:
a. Any new construction exceeding six feet in height;
b. Any remodeling or renovation of a structure which results
in:
i. A change in use or intensity of use (includes any
proposed use of a structure which has been vacant for
a period of six months or more), or
ii. An increase in building size (including bulk area and
floor area), or
iii. Increased capacity, or
iv. Additional street access;
c. Plan check or clearance of building plans including, but not
limited to: swimming pools, spas, patio covers, enclosures,
all types of accessory structures, walls, fences and other
structures which do not require administrative or formal site
and architectural review.
2. The following items may be approved by the planning director
without going to the site and architectural review board:
a. Sunrooms, provided they strictly meet the planning
commission setback policies, UBC and other construction
code regulations;
b. Satellite dish antennae, provided they can be screened from
the street in accordance with code and design standards.
Notice including location map or site plan shall be mailed to
adjacent property owners requesting comments at least two
weeks in advance of the Planning Director's decision;
c. Overhead decks, provided they strictly meet the Planning
Commission design guidelines;
d. Ground floor additions to existing residential structures
located in an R1 district where the addition is less than 500
square feet gross floor area and the exterior design and
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01247.0005/787276.1 13
materials of the addition match the exterior design and
materials of the existing structure;
e. Fences or walls which do not meet Section 18.73.070;
f. All construction of elevated decks;
g. Construction of playhouses according to Section 18.63.110
of this Chapter;
h. Temporary uses with insignificant adverse, long-term
impact on the environment, i.e., parking lot sales, rummage
sales, Christmas tree sales, seasonal sales and others in the
commercial and industrial areas other than residential areas;
i. In the case of damaged or partially damaged structures due
to fire, earthquake, explosion or other natural disasters, and
the structure will be reconstructed in the exact condition
prior to the disaster and in conformance with applicable City
codes and the Zoning Code.
j. Accessory dwelling units that comply with Chapter
18.69.
Any item which could not be satisfactorily reviewed at staff level may be
subject to site and architectural review at the discretion of the Community
Development Director. The Community Development Director's decisions
shall be final unless appealed to the Planning Commission within ten
calendar days. Appeals shall be filed with the Planning Department and
follow similar rules as the appeals to the City Council (Section 18.63.070).
C. Administrative Site and Architectural Review Application. The purpose of
this application is to allow staff level review of projects of medium scale
and impact without the need for a public hearing, related costs and noticing
procedures.
The following items may be approved by the Planning Director without
going to the Site and Architectural Review Board. However, the plans must
be routed to all reviewing agencies and notices shall be mailed to adjacent
property owners requesting comments within two weeks.
The Planning Director’s decisions shall be final unless appealed to the
Planning Commission within ten calendar days.
Appeals shall be filed with the Planning Department and follow similar
rules as the appeals to the City Council (Section 18.63.070).
1. All accessory structures, except:
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01247.0005/787276.1 14
a. Structures with 65 percent or more of the square footage of
the main residence living area. Living area does not include
porches, patios, carports, garages, storage areas, or auxiliary
rooms;
b. Structures 1,200 square feet or more in size;
c. Structures with lot coverage higher than 25 percent;
2. All room additions, except room additions with 65 percent or more
of the square footage of the main residence living area. Living area
does not include porches, patios, carports, garages, storage areas, or
auxiliary rooms;
3. Large scale temporary uses of insignificant adverse impact on the
environment, i.e., parking lot sales which require review by fire,
health and other agencies;
4. In case of damaged structures due to fire, earthquakes, or other
natural disasters where the structure will be reconstructed with
alterations but not sufficient to trigger a public hearing.
5. Developments within the R3-24 and R3-24 Overlay districts. Such
developments shall not constitute a “project” for purposes of
Division 13 (commencing with Section 21000) of the Public
Resources Code.
6. Applications for second units and two-unit developments in
accordance with Chapter 18.65.
7. Applications for accessory dwelling units and junior accessory
dwelling units in accordance with Chapter 18.69.
SECTION 16. Chapter 18.65 (Second Units and Two-Unit Developments) is hereby added
to the Grand Terrace Municipal Code and shall read as follows (additions in bold italics):
Chapter 18.65 - SECOND UNITS AND TWO-UNIT DEVELOPMENTS
18.65.010 - Purpose.
The purpose of this chapter is to establish procedures and standards for the
approval and creation of second units and two-unit developments in accordance
with the requirements of Government Code Section 65852.21.
18.65.020 - Ministerial review; standard for denial; courtesy notice.
A. Notwithstanding any other provision of this code, an application for a
second unit or a two-unit development shall be considered ministerially,
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01247.0005/787276.1 15
without discretionary review or a hearing, and shall be approved if it
meets all of the requirements of this chapter.
B. An application for a second unit or a two-unit development shall be
reviewed by the Planning Director through the administrative site and
architectural review process, as described in Chapter 18.63, and the
decision may be appealed in accordance with Section 18.63.020(C).
C. Notwithstanding subsection A, the City may deny an application for a
second unit or two-unit development if the building official, or designee,
makes a written finding, based upon a preponderance of the evidence, that
the proposed second unit or two-unit development would have a specific,
adverse impact, as defined in subsection (d)(2) of Government Code
Section 65589.5, upon public health and safety or the physical
environment and for which there is no feasible method to satisfactorily
mitigate or avoid the specific, adverse impact.
D. At least seven (7) days prior to making a determination on an application
for a second unit or two-unit development, the Planning Director shall
mail a courtesy notice to the owner(s) of each property immediately
adjacent to the property where the proposed development will be located
informing the owner(s) of the submitted application.
18.65.030 – General requirements.
Proposed second units and two-unit developments:
A. Shall be located in the RH, R1-20, R1-10, or R1-7.2 zoning district;
B. Shall not be located on a parcel that is any of the following, as more
particularly described and defined in Government Code Section
65913.4(a)(6)(B) through (a)(6)(K):
1. Prime farmland, farmland of statewide importance, or land zoned
or designated for agricultural protection by an approved local
ballot measure;
2. Wetlands;
3. Within a very high fire hazard severity zone as determined by the
Department of Forestry and Fire Protection, unless the site has
adopted fire hazard mitigation measures pursuant to existing
building standards or state fire mitigation measures;
4. A hazardous waste site that has not been cleared for residential
use;
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01247.0005/787276.1 16
5. Within a delineated earthquake fault zone unless the development
complies with all applicable state and local seismic protection
building code standards;
6. Within a special flood hazard area subject to inundation by a 100-
year flood, unless:
a. The site has been subject to a Letter of Map Revision
prepared by the Federal Emergency Management Agency
and issued to the city; or
b. The site meets Federal Emergency Management Agency
requirements necessary to meet minimum flood plain
management criteria of the National Flood Insurance
Program;
7. Within a regulatory floodway, unless the development has received
a no-rise certification;
8. Lands identified for conservation in an adopted natural
community conservation plan, habitat conservation plan, or other
adopted natural resource protection plan;
9. Habitat for protected species; or
10. Land under a conservation easement;
C. Shall not require or allow the demolition or alteration of any of the
following types of housing:
1. Housing that is subject to a recorded covenant, ordinance, or law
that restricts rents to levels affordable to persons and families of
moderate, low, or very low income.
2. Housing that is subject to any form of rent or price control through
a public entity’s valid exercise of its police power.
3. Housing that has been occupied by a tenant in the last three years;
D. Shall not require or allow the demolition of more than 25 percent of the
existing exterior structure walls on the parcel if the parcel has been
occupied by a tenant in the last three years;
E. Shall not be located on a parcel on which an owner of residential real
property has exercised the owner’s rights under Chapter 12.75
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(commencing with Section 7060) of Division 7 of Title 1 of the
Government Code to withdraw accommodations from rent or lease within
15 years before the date that the development proponent submits an
application; and
F. Shall not be located within a historic district or on property included on
the State Historic Resources Inventory, as defined in Public Resources
Code Section 5020.1, or within a site that is designated or listed as a City
or county landmark or historic property or district pursuant to a City or
county ordinance.
18.65.040 - Development standards.
A second unit, and both of the units in a two-unit development, shall comply with
all of the following development standards:
A. Configuration. A second unit may be attached to or detached from the
other primary dwelling unit on the parcel, subject to subsections C and D
of Section 18.65.030. Subject to the requirements of this chapter, a second
unit may be added to a parcel either by (i) the construction of a new
residential dwelling unit, (ii) the conversion of an existing structure into
a residential dwelling unit, or (iii) the bifurcation of an existing
residential dwelling unit into two separate residential dwelling units.
B. Size. A second unit, and both of the units in a two-unit development, are
subject to the following size limitations:
1. There is no maximum size limit.
2. Second units and both units in a two-unit development shall
comply with setback requirements, the minimum separation
between detached units in subsection (E), the open space
requirements and maximum lot coverage requirements applicable
to the parcel on which each unit is located, and all other
development standards in this Section 18.65.040.
3. A second unit shall not be larger than an existing primary unit on
the same lot.
4. Notwithstanding subsections (B)(2) and (B)(3), and with the
exception of the side and rear setback requirements, the City will
not enforce any development standard to the extent that it would
have the effect of physically precluding the construction of a
second unit or two-unit development on a parcel, or would
physically preclude either the second unit or both units of a two-
unit development from being at least 800 square feet in floor area.
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01247.0005/787276.1 18
C. Height. A second unit, and both of the units in a two-unit development,
are limited to two (2) stories, or to one (1) story if built on top of a one-
story structure.
D. Setbacks. No setback beyond the existing setback shall be required for an
existing structure or for a unit constructed in the same location and to the
same dimensions as an existing structure. In all other circumstances,
second units, and both units of a two-unit development, shall be set back
at least 4 feet from the side and rear lot lines.
E. Separation Between Detached Units. There shall be at least 15 feet of
separation between the walls of second units, and each unit of a two unit
development, and walls of other detached structures on the same parcel.
F. Parking.
1. One new on-site off-street parking space is required for a second
unit and one new on-site off-street parking space per unit is
required for each unit of a two-unit development. Such parking
spaces shall be in addition to all existing parking spaces on the
parcel.
2. Notwithstanding subsection F.1, no parking spaces are required
for a second unit or a two-unit development if either:
a. The parcel is located within one-half mile walking distance
of either a high-quality transit corridor, as defined in
subsection (b) of Public Resources Code Section 21155, or
a major transit stop, as defined in Public Resources Code
Section 21064.3; or
b. There is a car share vehicle located within one block of the
parcel.
G. Wastewater; Water Service.
1. Sewer.
Prior to issuance of a building permit for a second unit or either
unit of a two-unit development, the City Engineer shall inspect
existing sewer lines and determine the sewer capacity limits. If the
City Engineer determines that the addition of a new unit or units
would result in a violation of the requirements of the California
Plumbing Code, and/or other objective sewer or septic system
requirements in local or state law, then the City shall impose
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01247.0005/787276.1 19
conditions of approval on the development that are necessary to
ensure compliance with such requirements.
2. Septic System.
a. If a parcel relies on an onsite wastewater treatment system, and it
is within 200 feet of an existing sewer system, then all existing and
proposed units on the parcel shall be disconnected from the onsite
wastewater treatment system and connected to the sewer system as
a condition of approval of the development.
b. If the City determines that the second unit would exceed the
current capacity of the onsite wastewater system or result in a
violation of the requirements of the California Plumbing Code, the
requirements of the Santa Ana Regional Water Quality Control
Board, and/or other objective City waste disposal system
requirements, then the City shall impose conditions of approval on
the development that are necessary to ensure compliance with
such requirements.
c. If a proposed second unit would be located on the only part of the
parcel that could accommodate a new onsite wastewater treatment
system in the event the existing system needed to be replaced, then
all existing and proposed units on the parcel shall be disconnected
from the onsite wastewater treatment system and connected to the
sewer system as a condition of approval of the development. If
such disconnection and connection is not possible, or would
require off-site improvements, then the building official, or
designee, shall consider whether such circumstances are grounds
for denial of the proposed project pursuant to Section 18.65.020.C.
3. A second unit, and both of the units in a two-unit development,
shall each have a separate connection to the main water service
line in the street and the applicant shall submit plans for such
line(s) to the Riverside Highland Water Company for review and
approval. The applicant shall comply will all objective
requirements of the Riverside Highland Water Company for the
construction and operation of the water line(s).
H. Separate Entrances; Pathway. A second unit, and both of the units in a
two-unit development, shall each have a separate entrance. Furthermore,
each second unit, and each units in a two-unit development, shall have an
unobstructed pathway, constructed of impermeable materials, leading up
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01247.0005/787276.1 20
to its main entrance, sufficient to provide access to the unit by public
safety personnel and the resident of the unit.
I. Unobstructed Area Adjacent to Unit. There shall be at least four (4) feet
of unobstructed space adjacent to each exterior wall of a second unit and
each unit of a two-unit development in order to ensure that the unit is
accessible by public safety personnel. This space shall remain
unobstructed at all times.
J. Additional Development Standards. Except as provided in subsections A
through I, second units, and each unit of a two-unit development, shall
comply with all development standards that would be applicable to a
primary dwelling unit on the same parcel.
18.65.050 - Total number of units.
A. This chapter does not authorize or require the approval of more than two
primary dwelling units on a single parcel. For purposes of this subsection,
“primary dwelling units” means dwelling units other than accessory
dwelling units or junior accessory dwelling units.
B. Notwithstanding any other provision in this chapter, the approval of
second units and two-unit developments on a parcel that was created
through an urban lot split shall be limited as described in Section
17.30.060.
18.65.060 - Design standards.
A. Second units, and each unit of a two-unit development, shall comply with
all objective design standards that would be applicable to a primary
dwelling unit on the same parcel.
B. The architectural design and detailing, roof material, roof pitch, exterior
color, and finish materials of a second unit shall be the same as those of
the primary dwelling unit, except that a flat roof shall not be permitted
even if all or a portion of the roof on the primary dwelling is flat. Both
units of a two-unit development shall have the same roof material, roof
pitch, exterior color, and finish materials. The roof shall have a minimum
16-inch overhang, except that the outermost edge of the roof shall be at
least three (3) feet from any side or rear lot line.
18.65.070 - Rental term; rental property program compliance; separate
conveyance.
A. Second units and both units in a two-unit development shall not be rented
for a term of less than thirty-one (31) consecutive days.
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01247.0005/787276.1 21
B. Unless the owner of the property provides the City with an annual
certification that a unit is owner-occupied, second units and both units in
a two-unit development shall be assumed to be rental units and shall be
subject to the requirements in Chapter 5.80 (Non-Owner Occupied/Rental
Property Program).
C. A second primary unit may not be turned into a condominium or
otherwise sold separately from the other primary unit on the parcel. The
units in a two-unit development may not be turned into condominiums or
otherwise sold separately from one another.
18.65.080 - Deed restriction.
As a condition of approval of, and prior to the issuance of a certificate of
occupancy for, a second unit or two-unit development, the property owner shall
execute a deed restriction, in a form approved by the city attorney, which shall be
recorded on the property, at the property owner’s cost, and shall require that the
second unit or two-unit development only be used and developed in accordance
with the requirements in this chapter. Violation of the deed restriction shall be
considered a violation of this code and may be enforced in a manner that this
code may be enforced.
18.65.090 Development impact fees.
As a condition of receiving a certificate of occupancy for a second unit or two-
unit development, the applicant shall pay development impact fees in an amount
established by city council resolution.
SECTION 17. Severability. If any provision(s) of this Ordinance or the application thereof
to any person or circumstances is held invalid or unconstitutional by any court of competent
jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or
application, and to this end the provisions of this ordinance are declared to be severable. The City
Council hereby declares that they would have adopted this ordinance and each section, subsection,
sentence, clause, phrase, part, or portion thereof, irrespective of the fact that any one or more
sections, subsections, clauses, phrases, parts or portions thereof be declared invalid or
unconstitutional.
SECTION 18. Posting. The City Clerk shall certify to the passage and adoption of this
Ordinance by the City Council and shall cause this ordinance to be published or posted in
accordance with Government Code Section 36933 as required by law.
SECTION 19. This Ordinance shall take effect and be in full force and effect from and
after thirty (30) calendar days after its final passage and adoption.
I HEREBY CERTIFY that the foregoing Ordinance was introduced by the City Council
after waiving the first reading, except by title, at a regular meeting thereof held on the 10th day of
C.4.a
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01247.0005/787276.1 22
May 2022, and adopted the Ordinance after the second reading at a regular meeting held on the
24th day of May 2022, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________
Darcy McNaboe
Mayor
ATTEST:
____________________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
____________________________
Adrian R. Guerra
City Attorney
C.4.a
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01247.0005/787283.2 1
ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE ADOPTING AMENDMENTS TO REGULATIONS OF
ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY
DWELLING UNITS
WHEREAS, Chapter 18.69 of the Grand Terrace Municipal Code establishes regulations
of accessory dwelling units and junior accessory dwelling units; and
WHEREAS, updates to the City’s regulations of accessory dwelling units (ADUs) and
junior accessory dwelling units (JADUs) are needed in order to make these regulations compliant
with state law and clarify the relationship between ADUs/JADUs and units created under SB 9;
and
WHEREAS, the Planning Commission considered this ordinance at the Planning
Commission Noticed Public Hearing meeting held on March 3, 2022, and voted unanimously 4-0
adopting a resolution recommending City Council approval; and
WHEREAS, on April 21, 2022, the City Council and Planning Commission held a joint
session to further discuss proposed SB 9 and accessory dwelling unit regulations; and
WHEREAS, on May 10, 2022, the City Council of the City of Grand Terrace conducted
a duly noticed public hearing at the Grand Terrace City Hall Council Chambers located 22795
Barton Road and conclude the hearing on said date; and
WHEREAS, on May 24, 2022, the City Council of the City of Grand Terrace adopted the
proposed Ordinance; and
WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Recitals. The above recitals are incorporated by reference.
SECTION 2. CEQA. The City Council finds and determines that the adoption of an
ordinance regarding second units (ADUs) in a single-family or multifamily residential zone to
implement the provisions of Government Code Sections 65852.2 and 65852.22 is exempt from
CEQA review pursuant to Public Resources Code Section 21080.17. Therefore, this ordinance
does not require any environmental review under CEQA.
SECTION 3. Section 18.06.017 (Accessory dwelling unit) is hereby added to the Grand
Terrace Municipal Code and shall read as follows (additions in bold italics):
18.06.017 - Accessory dwelling unit (ADU).
“Accessory dwelling unit” or ADU means an attached or detached residential
dwelling unit that provides complete independent living facilities for one or more
persons. An accessory dwelling unit includes (1) an efficiency unit, as defined in
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01247.0005/787283.2 2
Health and Safety Code Section 17958.1, and (2) a manufactured home, as
defined in Health and Safety Code Section 18007. This definition shall be
interpreted as consistent with the definition for “accessory dwelling unit” in
Government Code Section 65852.2.
SECTION 4. Section 18.06.018 (Accessory dwelling unit, junior) is hereby added to the
Grand Terrace Municipal Code and shall read as follows (additions in bold italics):
18.06.018 - Accessory dwelling unit, junior (JADU).
“Junior accessory dwelling unit” or JADU means a residential dwelling unit that
is no more than 500 feet in size and is contained within a single-family residence.
This definition shall be interpreted as consistent with the definition for “junior
accessory dwelling unit” in Government Code Section 65852.22.
SECTION 5. Section 18.06.082 (Accessory dwelling unit) is hereby deleted in its entirety.
SECTION 6. Chapter 18.69 of the Grand Terrace Municipal Code (Accessory Dwelling
Units) is hereby repealed and replaced in its entirety with the following (new text in bold italics):
Chapter 18.69 - ACCESSORY DWELLING UNITS
18.69.010 - Purpose.
This chapter is intended to implement the provisions of Sections 65852.2 and
65852.22 of the Government Code and, in case of ambiguity, shall be interpreted
to be consistent with such provisions.
18.69.020 - Definitions.
For purpose of this chapter, the following terms shall be defined as follows:
(a) “Multifamily dwelling” means a structure containing two or more
attached primary dwelling units, not including accessory dwelling units
or junior accessory dwelling units. Multiple detached single-family
dwellings on the same lot are not a multifamily dwelling.
(b) “Single-family dwelling” means a structure containing no more than
one primary dwelling unit, not including accessory dwelling units or
junior accessory dwelling units.
18.69.030 - Review process; certificate of occupancy.
(a) Applications for accessory dwelling units and junior accessory dwelling
units pursuant to this chapter shall be processed ministerially, without
discretionary review or a hearing, through the administrative site and
architectural review process, as described in Chapter 18.63, within sixty
(60) days from the date the City receives a complete application if there is
an existing single-family or multifamily dwelling on the lot. If the
application to create an accessory dwelling unit or a junior accessory
C.4.b
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01247.0005/787283.2 3
dwelling unit is submitted with a permit application to create a new single-
family dwelling on the lot, the City may delay acting on the application
for the accessory dwelling unit or the junior accessory dwelling unit until
the City acts on the permit application to create the new single-family
dwelling, but the application to create the accessory dwelling unit or
junior accessory dwelling unit shall be considered without discretionary
review or hearing. If the applicant requests a delay, the 60-day time period
shall be tolled for the period of the delay.
(b) A certificate of occupancy for an accessory dwelling unit shall not be
issued before the city issues a certificate of occupancy for the primary
dwelling.
18.69.040 - Consistency with density requirements, zoning, and general plan.
Accessory dwelling units and junior accessory dwelling units do not exceed the
allowable density for the parcel on which they are located, and are a residential
use consistent with the general plan and zoning designation of the parcel on
which they are located.
18.69.050 - General requirements.
(a) Maximum Number of Units Allowed.
The following is the maximum number of accessory dwelling units and/or
junior accessory dwelling units allowed on any lot. Notwithstanding any
other provision in this chapter, the number of accessory dwelling units
and junior accessory dwelling units permitted on a parcel that was created
through an urban lot split shall be limited as described in Section
17.30.060. Unless specified below, only one category may be used per lot.
(1) ADU or JADU within Proposed or Existing Single-family
Dwelling or Accessory Structure. One accessory dwelling unit and
one junior accessory dwelling unit are permitted on a lot with one
or more proposed or existing single-family dwellings, if either:
(A) The accessory dwelling unit or junior accessory dwelling
unit is proposed within the space of a proposed or existing
single-unit dwelling (including an attached garage); or
(B) The accessory dwelling unit is proposed within the space of
an existing accessory structure, plus an addition beyond
the physical dimensions of the accessory structure of up to
one hundred fifty (150) square feet for the sole purpose of
facilitating entrance to and exit from the accessory
dwelling unit.
(2) Detached/Attached ADU on Lot with Single-Unit Dwelling. One
detached or one attached, new-construction accessory dwelling
C.4.b
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01247.0005/787283.2 4
unit is permitted on a lot with one or more proposed or existing
single-family dwellings. The accessory dwelling unit may be
combined with a junior accessory dwelling unit described in
subsection (a)(1) of this section.
(3) Conversion of Existing Multifamily Dwelling. Multiple accessory
dwelling units are permitted on lots with existing multifamily
dwellings subject to the following:
(A) The amount of accessory dwelling units allowed within a
multifamily dwelling shall be equal to 25 percent of the
number of units in the multifamily dwelling; provided, that
fractional units shall be rounded down, and at least one
accessory dwelling unit shall be allowed in each
multifamily dwelling structure. For example, one
accessory dwelling unit is allowed in a multifamily
dwelling structure with seven or fewer units; two accessory
dwelling units are allowed in a multifamily dwelling
structure with eight to eleven units; and three accessory
dwelling units are allowed in a multifamily dwelling
structure with twelve units; and
(B) An accessory dwelling unit located within a multifamily
dwelling structure may only be located within a portion of
the structure not used as livable space, including, but not
limited to, a storage room, boiler room, passageway, attic,
basement, or garage, provided that each unit shall comply
with state building standards for dwellings. Amenities
within common areas such as recreation rooms, outdoor
space or any space previously designed to meet common
area requirements shall not be converted to accessory
dwelling units.
(4) Detached ADU on Multifamily Lot. Up to two detached, new-
construction accessory dwelling units are permitted on a lot that
has an existing multifamily dwelling.
(b) Required Facilities.
(1) Accessory dwelling units shall include complete independent
living facilities for one or more persons, including permanent
provisions for living, sleeping, eating, cooking, and sanitation,
including a kitchen and bathroom.
(2) Junior accessory dwelling units shall include living facilities for
one or more persons, including permanent provisions for living,
sleeping, eating, and cooking, including an efficiency kitchen, as
defined in Government Code Section 65852.22(a), as may be
C.4.b
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01247.0005/787283.2 5
amended. Junior accessory dwelling units may include separate
sanitation facilities or may share sanitation facilities with the
primary residence.
(c) Separate Entrances; Pathway.
(1) Junior accessory dwelling units and accessory dwelling units
located within or attached to a primary residence shall include an
entrance that is separate from the main entrance to the primary
residence.
(2) Each accessory dwelling unit and junior accessory dwelling unit
shall have an unobstructed pathway, constructed of impermeable
materials, leading up to its main entrance, sufficient to provide
access to the unit by public safety personnel and the resident of the
unit. However, the pathway is not required to extend from the unit
all the way to the street.
(d) Development Standards. Accessory dwelling unit and junior accessory
dwelling units shall comply with the following standards:
(1) Size.
(A) Accessory dwelling units and junior accessory dwelling
units shall be no smaller than an efficiency unit, as defined
in Health and Safety Code Section 17958.1.
(B) Junior accessory dwelling units shall be no larger than 500
square feet.
(C) The size of an accessory dwelling unit shall be limited as
follows:
(i) There is no limit on the size of any accessory
dwelling unit that is located within a proposed or
existing single-family dwelling or accessory
structure, as described in subsection (a)(1).
(ii) There is no limit on the size of an accessory
dwelling unit that is attached to or detached from a
primary unit, except that attached and detached
accessory dwelling units shall not be larger than the
primary unit, and detached and attached accessory
dwelling units shall comply with setback
requirements, the required distance between units
in subsection (d)(4), and the open space
requirements and maximum lot coverage
requirements applicable to the parcel on which the
unit is located.
C.4.b
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01247.0005/787283.2 6
(iii) Notwithstanding subsection (d)(1)(C)(ii), if the
required distance between units in subsection
(d)(4), the open space requirements, and/or the
maximum lot coverage requirements would prevent
an attached or detached accessory dwelling unit
from being at least eight hundred (800) square feet,
or if the primary unit is less than eight hundred
(800) square feet, then an applicant shall,
nonetheless, be permitted to construct an attached
or detached accessory dwelling unit that is up to
eight hundred (800) square feet, provided that the
unit shall comply will all other development
standards, including but not limited to setback
requirements.
(2) Height. Accessory dwelling units are limited to two (2) stories, or
to one (1) story if built on top of a one-story structure.
(3) Setbacks.
(A) The front setback for an accessory dwelling unit shall be
the same as for the primary unit on the property.
(B) The side and rear setbacks for an accessory dwelling unit
shall be four (4) feet minimum.
(C) Notwithstanding (A) and (B), no setback is required for the
conversion of an existing living area, garage, or accessory
structure to an accessory dwelling unit or junior accessory
dwelling unit; or for a new structure constructed in the
same location as an existing structure; where:
(i) the existing structure is permitted; and
(ii) the conversion or new construction will have the
same dimensions as the existing structure.
(4) Separation Between Units. Detached accessory dwelling units
shall have a minimum wall separation from the primary unit(s) of
fifteen (15) feet.
(5) Fire Sprinklers. Accessory dwelling units shall not be required to
provide fire sprinklers if they are not required for the primary
dwelling unit.
(6) Unobstructed Space Surrounding Unit. There shall be at least
four (4) feet of unobstructed space adjacent to each exterior wall
of an accessory dwelling unit in order to ensure that the unit is
C.4.b
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01247.0005/787283.2 7
accessible by public safety personnel. This space shall remain
unobstructed at all times.
(7) Nonconforming Conditions. Notwithstanding any other provision
of this code, approval of a permit for the creation of an accessory
dwelling unit or junior accessory dwelling unit shall not be
conditioned on the correction of nonconforming conditions on the
subject property.
(8) Compliance with Other Codes. Accessory dwelling units and
junior accessory dwelling units must comply with the building
code, fire code, health and safety codes, and noise insulation
standards applicable at the time the building permit for the
accessory dwelling unit or junior accessory dwelling unit is issued.
(9) Utilities.
(A) The City shall not require a separate utility connection
between an accessory dwelling unit or junior accessory
dwelling unit and the utility, or impose a related connection
fee or capacity charge, for units located entirely within a
primary dwelling, unless the accessory dwelling unit or
junior accessory dwelling unit was constructed with a new
single-family home.
(B) Except as provided in subdivision (A), accessory dwelling
units and junior accessory dwelling units shall have a
separate connection to the main water service line in the
street and the applicant shall submit plans for such line(s)
to the Riverside Highland Water Company for review and
approval. The applicant shall comply will all objective
requirements of the Riverside Highland Water Company
for the construction and operation of the water line(s).
(10) Wastewater Service.
(A) Sewer:
(1) Prior to issuance of a building permit for an accessory
dwelling unit or junior accessory dwelling unit, the City
Engineer shall inspect existing sewer lines and determine
sewer capacity limits. If the City Engineer determines that
the addition of a new unit or units would result in a
violation of the requirements of the California Plumbing
Code and/or other objective sewer or septic system
requirements in local or state law, or exceed the existing
sewer capacity, then the City shall impose conditions of
approval on the development that are necessary to ensure
compliance with such requirements.
C.4.b
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01247.0005/787283.2 8
(B) Septic System:
(1) If a parcel relies on an onsite wastewater treatment system
and the primary unit or second unit is within 200 feet of an
existing sewer system, then the city shall require that all
existing and proposed units on the parcel be disconnected
from the onsite wastewater treatment system and connected
to the sewer system as a condition of approval of the
development unless the city determines that there are
conditions precluding attachment.
(2) If the parcel relies on an onsite wastewater treatment
system, the city may, if applicable, require documentation
of a percolation test completed within the last five years, or
if the percolation test has been recertified, within the last
ten years.
(3) If the City determines that the addition of a new unit or
units would exceed the current capacity of the onsite
wastewater system or result in a violation of the
requirements of the California Plumbing Code, the
requirements of the Santa Ana Regional Water Quality
Control Board, and/or other objective City waste disposal
system requirements, then the City shall impose conditions
of approval on the development that are necessary to
ensure compliance with such requirements.
(4) If a proposed unit would be located on the only part of the
parcel that could accommodate a new onsite wastewater
treatment system in the event the existing system needed to
be replaced, then the City shall require that all existing and
proposed units on the parcel be disconnected from the
onsite wastewater treatment system and connected to the
sewer system as a condition of approval of the development.
(11) Manufactured Homes.
If a manufactured home is used as an accessory dwelling unit, it
shall comply with the following requirements:
(A) It shall be no more than ten years old on the day it is
installed on the property.
(B) It shall be installed on a permanent foundation.
(C) It must meet the design standards in Section 18.69.060(b).
C.4.b
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01247.0005/787283.2 9
(12) Address. Accessory dwelling units and junior accessory dwelling
units shall have their own address, which shall be the address of
the primary unit with the addition of a letter (A, B, C, etc.).
(13) Other Development Standards. Except as provided in this Section,
accessory dwelling units and junior accessory dwelling units shall
comply with all development standards applicable to the primary
residence on the same lot.
18.69.060 - Design standards.
(a) The architectural design and detailing, roof material, roof pitch, exterior
color, and finish materials of an accessory dwelling unit or junior
accessory dwelling unit shall be the same as those of the primary dwelling,
except that a flat roof shall not be permitted even if all or a portion of the
roof on the primary dwelling is flat.
(b) The roof shall have a minimum 16-inch overhang.
(c) If a manufactured home is used as an accessory dwelling unit, it shall
comply with the following design requirements:
(1) It shall comply with the design requirements in Section
18.69.060(a), except that if materials matching the primary
dwelling are not commercially available for a manufactured
home, then finish materials shall be the same color as the finish
materials on the primary dwelling; and
(2) Mechanical equipment associated with the manufactured home
shall be located so as to not be visible from a public street or
adjoining property.
18.69.070 - Parking requirements.
(a) One new parking space shall be provided for each accessory dwelling unit
on a lot, except as otherwise provided in subsection (c). The new parking
space(s) shall be located on the same lot where the accessory dwelling unit
is located, shall not be on the street, and shall be in addition to all existing
parking spaces on the lot.
(b) No additional parking spaces are required for a junior accessory dwelling
unit.
(c) Notwithstanding subsection (a), no additional parking is required for
accessory dwelling units in the following circumstances:
(1) The accessory dwelling unit is located within one-half mile
walking distance of public transit, as defined in Government Code
Section 65852.2(j), as may be amended.
C.4.b
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(2) The accessory dwelling unit is located within an architecturally
and historically significant historic district.
(3) The accessory dwelling unit is located entirely within the proposed
or existing primary residence or an accessory structure.
(4) When on-street parking permits are required but not offered to the
occupant of the accessory dwelling unit.
(5) When there is a car share vehicle located within one block of the
accessory dwelling unit.
(d) Off-street parking may be provided in setback areas in locations
determined by the planning and development services department or
through tandem parking, unless specific findings are made that parking
in setback areas or tandem parking is not feasible based on specific site
or regional topographical or fire and life safety conditions.
(e) Off-street parking spaces do not need to be replaced when a garage,
carport, or covered parking structure is demolished in conjunction with
the construction of an accessory dwelling unit or is converted to an
accessory dwelling unit. However, off-street parking spaces shall be
replaced when a garage, carport, or covered parking structure is
demolished in conjunction with the construction of a junior accessory
dwelling unit or is converted to a junior accessory dwelling unit.
(f) All parking design standards in Chapter 18.60 shall apply unless they
conflict within this Chapter, in which case this Chapter shall govern.
18.69.080 - Sale and rental of units; rental property program compliance.
(a) Except as provided in Government Code Section 65852.26, accessory
dwelling units and junior accessory dwelling units may not be sold or
otherwise conveyed separate from the primary residence.
(b) An accessory dwelling unit or junior accessory dwelling unit may be
rented separate from the primary residence but may not be rented for a
term of less than 31 consecutive days.
(c) Unless the owner of the property provides the City with an annual
certification that a unit is owner-occupied, accessory dwelling units and
junior accessory dwelling units shall be assumed to be rental units and
shall be subject to the requirements in Chapter 5.80 (Non-Owner
Occupied/Rental Property Program).
18.69.090 - Deed restriction – junior accessory dwelling unit.
The approval of a junior accessory dwelling unit shall be conditioned on the
recordation of a deed restriction, which shall run with the land, and will be
recorded by the City on the property where the unit is, or will be, located. The
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01247.0005/787283.2 11
covenant shall be approved by the city attorney and the building official. The
property owner shall bear the cost of recording the deed restriction. The deed
restriction shall include the following:
(a) A prohibition on the sale of the unit separately from the sale of the
primary residence, including a statement that the deed restriction may be
enforced against future purchasers.
(b) A restriction on the size and attributes of the unit that conforms to
Government Code Section 65852.22, including the owner-occupancy
requirement in Section 18.69.100.
18.69.100 - Owner occupancy – junior accessory dwelling unit.
The property owner must reside in any single-family residence that includes a
junior accessory dwelling unit. The owner may reside in either the junior
accessory dwelling unit or the remaining portion of the structure. However,
owner-occupancy is not required if the owner is a government agency, land trust,
or housing organization.
18.69.110 - Development impact fees.
No impact fee shall be imposed for an accessory dwelling unit less than seven
hundred fifty square feet. Any impact fees charged for an accessory dwelling unit
of seven hundred fifty square feet or more shall be charged proportionately in
relation to the square footage of the primary dwelling unit. For purposes of this
section, “impact fee” has the meaning given in Government Code Section
65852.2(f)(3)(b).
SECTION 7. Severability. If any provision(s) of this Ordinance or the application thereof
to any person or circumstances is held invalid or unconstitutional by any court of competent
jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or
application, and to this end the provisions of this ordinance are declared to be severable. The City
Council hereby declares that they would have adopted this ordinance and each section, subsection,
sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more
sections, subsections, clauses, phrases, parts or portions thereof be declared invalid or
unconstitutional.
SECTION 8. Posting. The City Clerk shall certify to the passage and adoption of this
Ordinance by the City Council and shall cause this ordinance to be published or posted in
accordance with Government Code Section 36933 as required by law.
SECTION 9. Submission to Department of Housing and Community Development.
Pursuant to Government Code section 65852.2(h), a copy of this ordinance shall be submitted to
the Department of Housing and Community Development within 60 days after adoption.
SECTION 10. This Ordinance shall take effect and be in full force and effect from and
after thirty (30) calendar days after its final passage and adoption.
C.4.b
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01247.0005/787283.2 12
I HEREBY CERTIFY that the foregoing Ordinance was introduced by the City Council
after waiving the first reading, except by title, at a regular meeting thereof held on the 10th day of
May 2022, and adopted the Ordinance after the second reading at a regular meeting held on the
24th day of May 2022, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________
Darcy McNaboe
Mayor
ATTEST:
____________________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
____________________________
Adrian R. Guerra
City Attorney
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: Council "Top Priorities" 2022-23 Fiscal Year Review and
Update Log
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: Provide Staff With Direction and or Receive and File Report
2030 VISION STATEMENT:
This staff report supports the City Council’s Mission: to preserve and protect our
community and its exceptional quality of life through thoughtful planning, within the
constraints of fiscally responsible government.
BACKGROUND:
On May 28, 2020, the City Council held a Special Meeting Workshop to update its
project priorities for Fiscal Year 2020-21. The priorities were broken down into Top,
High and Priority. Staff presented the Council with a list of priority items from each
Department. Staff ranked its priorities based on Department core services and
available resources to accomplish tasks (A core service with a grant might receive a
Top priority, versus a desired need with no funding might receive a Priority ranking). For
the purposes of this exercise, resources are funds or personnel. Staff priorities were
presented at the City Council workshop and Councilmembers were asked to rank
projects, using the following criteria:
Category # of
Points
Issued
Description
Top 10 It is critically important that this project be completed
within the designated timeframe (So important that it
would be alright if it were the only item accomplished –
although there may be several items that qualify).
High
Priority
7 Very important that this item be completed within the
designated timeframe.
Priority 5 This item may be accomplished if all “Top” and “High
Priority” projects are completed.
2 This item may be accomplished if all “Urgent,” “High
Priority,” and “Priority” projects have been completed, and
time permits.
0 This item should be removed from the Priorities Work
Program.
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Council scores were combined and items that received three or more Top Priority votes
became Top Priority projects.
DISCUSSION:
During the Priority Workshop, the City Council established over 100 Priority projects, of
which, over 50 of the projects were ranked as Top Priority projects (Attachment I).
While staff is diligently working to accomplish the Top Priority projects, some projects
require significant lead time before they appear before the Council. Often the Council
and the public ask about projects and believe no progress is being made. While staff
provides Councilmembers with updates in areas in the form of:
• Future Agenda Items
• Economic Development Project Updates
• Crime Statistics.
• Monthly Budget Reports
• Check Registers and Treasurer Reports
• Quarterly Budget Updates
It’s equally important for staff to provide Councilmembers with progress reports on Top
Priority projects. Attached you will find a Top Priority Update Log (Attachment II); The
Top Priority Update Log is similar to the Report Back Log used to update the Council on
items requested at Council meetings. The Top Priority Update Log is housed on the
City’s Intranet, where it will be updated weekly, a hard copy will be provided to the
Council during the second meeting of each month. The Top Priority Update Log is a
planning document and should not be distributed to the public, as dates and information
are subject to change from week to week; it’s important that decisions are not made on
planning documents, but with documents that have been fully vetted through our
agenda process.
Top Priority Projects will most likely appear before the City Council or Planning
Commission sometime during the year of its introduction as a Top Priority Project.
Sometimes High Priority Projects are fast tracked because of resources. Staff’s goal in
developing this staff report, is to provide the City Council a mechanism to track staff’s
progress on Top Priority Projects. In addition, this report will also provide the public a
preview of exciting projects coming to the City of Grand Terrace.
FISCAL IMPACT:
There is no fiscal impact associated with providing staff direction or receiving and filing
this report.
ATTACHMENTS:
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• Attachment I - 05-24-2022 - Mayor and City Council Re Priority Projects - Final
(DOCX)
• Attachment II - Priority Project List 05-05-2022 (DOCX)
APPROVALS:
Konrad Bolowich Completed 05/17/2022 4:48 PM
City Manager Completed 05/19/2022 3:06 PM
City Council Pending 05/24/2022 6:00 PM
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City of Grand Terrace
Inter-departmental Memorandum
City Manager’s Office
____________________________________________________________________________
DATE: May 24, 2022
TO: Mayor and City Council
FROM: G. Harold Duffey, City Manager
Cynthia Fortune, Assistant City Manager
SUBJECT: PRIORITY PROJECTS UPDATE FOR 2022-2023 AS APPROVED BY CITY
COUNCIL AT ITS SPECIAL MEETING WORKSHOP DATED MAY 28, 2020
____________________________________________________________________________
The City Manager’s Office has multiple business lines and while our resources are limited, we
continue to allocate our resources to achieve maximum returns in the following areas:
• Economic Development
• Efficient Services to Citizens
• Code Enforcement to Maintain the Community’s Quality of Life
• Sustainability of the Organization
While the City Manager will be responsible to ensure all departments adhere to priorities as
supported by the City Council, the City Manager’s Office will also ensure the alignment of priorities
based on its various business lines. The City Manager’s priorities will be based on alignment with
the City Manager’s 2030 Vision Implementation Plan Phase II and the annual budget approved
by City Council. The four categories of ranking used to prioritize the projects are:
1. Economic Development (40%)
2. Funding and Resources (25%)
3. Approved Council’s Future Agenda Item Requests (20%)
4. Quality of Life (15%).
Priority projects are categorized as “A” Top Priority, “B” High Priority and “C” Priority.
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Memo to Mayor and City Council
Page 2 of 5
City Manager Office Priority Projects for 2022-2023
CM – Committees & Commissions & Report Back
“A” Top Priority “B” High Priority “C” Priority
Youth Appointment to Parks
Commission
Regional Joint Powers
Policing Authority
Return to City Council with
Options to Delegate Special
Event Support
Air Traffic Over COGT Establish Youth Council or
Youth Council Week
Planning Commission
Alternate Appointments
CM – Human Resources
“A” Top Priority “B” High Priority “C” Priority
Employee Appreciation
Program
Council & City Staff Social
Events
Review of Health and
Compensation
“A” Top Priority “B” High Priority “C” Priority
Greens Hotel Site Stater Bros. Expansion Development on City Center
Dr.
Greens Hospitality Site Storm Drainage Michigan Cage Park
Gateway Specific Plan Cannabis Related Activities
and Licensing in the City
Rails to Trails Grant to
Access Santa Ana River
Taco Bell Walgreens Center Expansion
Surgical Center
Mr. TV Video
Kaz Ramen Coffee
Hollywood Video Conversion
Edwin Fuels
Fire Station Agreement
TOT Tax Implementation
Adult Daycare to Advance
Accessibility (Former
Childcare Site)
Pit Stop Development
La Crosse Development
RDA Lot 0.80 Acre
Development
C.5.a
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Memo to Mayor and City Council
Page 3 of 5
City Attorney Priority Project 2020-2021
“A” Top Priority “B” High Priority “C” Priority
Code of Conduct –
Legislative Body Handbook
Cannabis Related Activities
and Licensing in the City
Finance & Senior Center Development 2020-2021
“A” Top Priority “B” High Priority “C” Priority
Review of Business License
Fee
Finance Department Staff
Re-Organization
Housing Agency Programs
Expand Outreach for Senior
Transportation Services.
(Utility & Water Bill Inserts)
City Clerk’s Office Priority Projects 2020-2021
“A” Top Priority “B” High Priority “C” Priority
FPPC Compliance Scanning
Increase Content of Intranet -
Ongoing
Records Destruction –
Milestones and Research
Grants
Research Use of Facebook
Live and Twitter
City Clerk’s Department
Operations Manual
Manage City Neighborhood
Recognition Programs
Lighting in City Council
Chamber
Manage Annual
Acknowledgment Program
City Council Chamber
Reception Area Upgrade
Public Works Priority Projects 2020-2021
“A” Top Priority “B” High Priority “C” Priority
Fitness Park Canopy Small Cell Site Infrastructure
Plan
Park Enhancements
Commerce Way Expansion Utility Pole Undergrounding
Master Plan
Mt. Vernon Slope
Stabilization (New Grant
Application)
Year 3 & 4 CIP
Fee Study
Development Plans
Fire Station Roof Repair
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Memo to Mayor and City Council
Page 4 of 5
Highway Safety Improvement
Program Cycle 9 Guardrail
Parking City Wide Strategy
West Barton Bridge
Replacement Road
Support for Community
Events
Storm Drain Master Plan
Traffic Circulation Study
Public Works Maintenance Priority Projects 2020-2021
“A” Top Priority “B” High Priority “C” Priority
Traffic Signal/Street Light Storm Drain/Channel
Streets, Sidewalks, Curb,
Potholes & Parkway
City Facilities
Parks City Neighborhood Lighting
Plan
Street Sign Replacement
Program
Planning & Development Services Priority Projects 2020-2021
“A” Top Priority “B” High Priority “C” Priority
4.78 Acres – PSA,
Entitlements
Grand Terrace Road – Aegis Sign Code
Amend Master Plan Prohibit Use of Gas Leaf
Blowers
Edwin Fuels
Gateway SP
Anita – Grocery Outlet Sign
Taco Bell
Mr. TV Video – Gas Station
and Convenience Market
Grand T-1 LLC Project
Blue Mountain Trail Grant
Farming Project – 40 Acre
Greenbelt
Surgical Center
Housing Authority Report
Barton Road Streetscape
Michigan Street – Complete
Street
Safety Element Update
Housing Element Update
General Plan Update
C.5.a
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Memo to Mayor and City Council
Page 5 of 5
EOC - Update Hazard
Mitigation Plan
Rental Inspection Program
Review
Prohibit Sale of E-Cigarettes
and Flavored Tobacco
Products
Public Safety Priority Projects 2020-2021
“A” Top Priority “B” High Priority “C” Priority
Protocols for Special Events
& Seasonal Law Enforcement
Needs
C.O.P. Recruitment
Public Education & Citizens
Arrests
Neighborhood Watch
Program Expansion
Stop the Bleed
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
ECONOMIC DEVELOPMENT
01/01/2022 Greens Hotel Site Develop Hotel Site as part of Greens
Project
City
Manager
05-06-2022 – Work with developer to identify national brand
hotel for the site.
01/01/2022 Greens Hospitality
Site
Develop Hospitality/Restaurant as
part of Greens Project
City
Manager
05-06-2022 – Work with developer to identify national brand
Hospitality or Restaurant for the site.
06/12/2019 Gateway Specific Plan Lewis Management Corp. submitted
a proposal to develop 131.7-acres.
The project site is designated Mixed
Use and requires a Specific Plan,
and Industrial. The Specific Plan for
the project is proposing Residential,
Commercial, Business Park, Public
Facilities, and Public Facilities
Overlay.
City
Manager
04-10-2020 – NOP anticipated for release for public review
06/2020.
06-08-2020 – Discussing with applicant NOP release date.
09-28-2020 – Discussing with applicant NOP release date.
10-19-2020 – Lewis submitted revised deal points.
Presentation to City Council 12/08/2020.
01-05-2021 – Anticipated NOP release 01/2021.
02-02-2021 – Anticipated NOP release February 5, 2021.
Scoping Meeting held February 22, 2021.
08-27-2021 – DEIR release for public review anticipated
winter 2021.
11-09-2021 – Still awaiting DEIR and Specific Plan release
for public review.
8-9-2022-The Specific Plan Comments were provided to
the Applicant.
3-11-2022 The Specific Plan was resubmitted for review. It
was distributed to multiple agencies.
4-28-2022-The incompleteness letter and corrections were
sent to the Applicant. The Applicant still working on the EIR,
which will have to be distributed for comment review.
5-6-2022 - Staff met with the Applicant to discuss the
development progress. Approximately 550 dwelling units.
Most are some form of attached units, with approximately
100 small lot product types. Working to assure high quality
product with appropriate amenities are developed.
Coordinating with multiple parties to provide appealing
streetscape and street presence.
Not for Public Distribution
C.5.b
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/19 Taco Bell Taco Bell project is located on the
North/East corner of Vivienda and
Barton Rd. the property owner also
owns former RDA lot in the same
general vicinity and hopes to acquire
an easement to allow flow from Taco
Bell to future developments.
City
Manager
07-28-2020 – Council approved tax structuring plan.
09-01-2020 – Street Improvement Plan in for review.
10-05-2020 – Courtesy inspection performed for plumbing,
mechanical and foundation 09/21/2020.
10-26-2020 – Building plans are acceptable. Building is up.
Anticipated opening 01/01/2021.
06-01-2021 – Open for Business
06/12/19 Surgical Center Surgical Center is a rehab and
expansion of an existing structure at
22809 Barton Rd.
City
Manager
04-03-2020 – Project is still in Plan check.
04-10-2020 – Commercial lending opportunities have
slowed the project.
04-14-2020 – Applicant is working with Hilda Kennedy
(AMPAC) to investigate financing options.
07-14-2020 – Applicant is proposing a scaled down
project.
10-26-2020 – Applicant hired a new architect. No
submittal date.
08-27-2021 – Project has been withdrawn
06/12/19 Kaz Ramen Coffee
(Kamora’s)
This project was borne from the
owner of Kaz Ramen dealing with
customers spilling into the parking
lot on a daily basis as they wait to be
seated at Kaz Ramen. The owner
wanted to have a lounge where
customers waiting for Ramen would
hang out.
City
Manager
Kamora’s has turned into a Japanese style restaurant with
floor/cushion seating. The project is currently going through
ADA design with their Architect to ensure the project is ADA
compliant.
08-27-2021 - Withdrawn
06/12/19 Hollywood Video
Conversion
During the City’s priority workshop,
the owner of Hollywood Video was in
process of selling the building to an
existing business within the
community, the transaction has
since ended
City
Manager
08-27-2021 – Nothing submitted to date.
05-06-2022 – Working with property owner and leasing
agent on lease for Advanced Auto Parts store with
associated monument signage.
Not for Public Distribution
C.5.b
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Edwin Fuels The project is located along Barton
Road, west of the 215 FWY
proposing an 80,000 square foot
building, 42-foot high on a 4.5-acre
lot to process plastic conversion to
fuels. It can also be used to conduct
cardboard collection/distribution
from Distribution facilities, not the
public. The project will have
approximately 100 employees
operating 24/7.
City
Manager
03-31-2020 – Secondary Access getting resolved. Should
get an update by 04/07/2020.
04-10-2020 – Setting up meeting with applicant week of
04/27/2020.
04-14-2020 – Met with applicant and consultants.
Secondary access and air quality issues getting resolved.
06-03-2020 – Project resubmitted with secondary access
resolved. Anticipating submittal of environmental document
07-01-2020.
07-02-2020 – AQMD permitting still under review. Project
is incomplete.
08-20-2020 – Draft Air Quality Technical Study only for
Agency input distributed to AQMD Environmental Division.
A meeting has been scheduled with their staff mid-
December.
10-05-2021 - Air Quality permitting compliance and design
modifications pending.
11-01-2021 – Cardboard temporary permit extended 180
days
Project withdrawn by the Applicant on November 30, 2021.
06/12/19 Fire Station
Agreement
The City of Grand Terrace owns Fire
Station No. 23 that houses San
Bernardino County Fire. The current
contract calls for County Fire to pay
the City $1 for rent and the City is
required to make all major repairs to
the Facility. Council requested staff
renegotiate the lease to allow the
City to monetize the asset and
ensure revenue was generated to
properly maintain the facility.
City
Manager
12-07-2020 – Scheduled to be brought before City Council
in closed session on 01/12/2021.
08-24-2021 – Appraisal brought before City Council at
closed session.
09-29-2021 – CIP approval still with the CAO. Once
approved, County Real Estate services will contact the City.
05-03-2022 – Fire station is being sold to San Bernardino
County Fire Department and is undergoing the transfer.
Not for Public Distribution
C.5.b
Packet Pg. 136
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/19 TOT Tax
Implementation
The City of Grand Terrace is
currently in an agreement to sell a
portion of its real estate holdings.
One of the proposals includes the
establishment of a 80-90 room hotel
within the City. Hotels are great
generators of taxes. The taxes are
called Transit Occupancy Tax
(TOT). The TOT tax is usually from
12-16% on the cost of a room per
night. Unlike other sales taxes which
are split between the state, county,
and City. The entire TOT tax belongs
to the City. TOT taxes are normally
paid by visitors and do not really
impact local residents.
City
Manager
03-23-2021 – Item to return to the City Council in January
2022 to discuss voter outreach, education and cost and
determine whether to place TOT tax on the November 2022
ballot.
02-02-2022 – City Council approved staff to move forward
and identify and engage resources for community outreach
and voter education.
05-05-2022 – A TOT Tax measure will be brought back to
the City Council at its May 24, 2022 meeting for approval
and to be placed on the November 2022 ballot.
05/28/2020 Adult Daycare to
Advance Accessibility
City
Manager
05-06-2022 – Project withdrawn
05/28/2020 Pit Stop Development Development & Disposition
Agreement for (DDA) for the
development of Pit Stop and SBCTA
remnant properties into a multi-
tenant drive thru business.
City
Manager
08-27-2021 – Staff collaborating with developer and
SBCTA. City will purchase remnant from SBCTA and
transfer through land sale for multi-tenant drive thru.
Purchase Agreement coordination underway. Anticipated
agreement to be heard by Council in the fall of 2021.
10-12-2021 – Scheduled for Closed Session on
10/12/2021.
11-09-2021 – City will purchase property and immediately
sell multi-tenant opportunity
05-06-2022 – Land transfer continues through surplus land
act process. Development in process through Planning.
05/28/2020 La Crosse
Development
Combining parcels along round-
about for commercial business
City
Manager
08-27-2021 – Staff collaborating with developer to secure
adjacent property next to McDuffee. Anticipated agreement
to be heard by Council spring 2022.
05-06-2022 – Working with landowner for possible gas
station and car wash. Seeking national brand retailer.
05/28/2020 RDA Lot 0.80 Acre
Development
City
Manager
06-30-2021 – Purchased by City through bond RDA
dissolution.
05-06-2022 – In discussion for sale and development as
medical building.
Not for Public Distribution
C.5.b
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
05/28/2020 Grand T-1 LLC Project Economic Development-Community
Benefit Agreement Between the City
of Grand Terrace and Grand T-1,
inc. (Patrick O’Brien)
1.Dedicate the trail connection to the
Santa Ana River Trail and the
Community Garden.
2.Will make annual payments to the
city in the amount of $10,000 for a
period of 10 years.
3.Will construct a teaching
amphitheater at Grand Terrace
Fitness Park.
4.Improvements for the pedestrian
trail connection to the Santa Ana
River Trail.
5.Will prepare plans and
specifications for the community
garden as specified in the CBA.
6.Grand T-1 will maintain the
Pedestrian Trail and the Pedestrian
Trail Easement.
City
Manager
07-16-2020 – Approved by Planning Commission.
Community Benefit Agreement is next step.
07-27-2020 – Appeal filed.
08-25-2020 – City Council Appeal hearing
08-26-2020 – Project approved. Next step – community
benefit implementation.
08-27-2021 – Waiting for Community Benefit Agreement
for Council consideration.
10-05-2021 – City Council to consideration of the
Community Benefit Agreement at its 11/09/2021 meeting.
11-09-2021 – City Council consideration of the Community
Benefit Agreement.
05-06-2022 – Project under construction. Community
garden, Trailhead, Walking Trail and street vacation all
proceeding. Associate Signage due to be installed in
June.
08/11/20 Hazard Mitigation Plan
Update
Update major hazards (Fire,
Seismic, Aircraft and new items) for
the 2030 General Plan
City
Manager
08-20-2020 – General Plan Update presented to Planning
Commission. Developing RFP for all elements for 2021.
05-18-2021 – Reevaluating Process.
05-06-2022 – In Progress
COMMITTEES, COMMISSIONS & REPORT BACK
05/28/2020 Youth Appointment to
Parks Commission
City
Manager
08-27-2021 – This item had been placed on hold due to the
pandemic. This recruitment needs to begin at the beginning
of the calendar year to recruit for the fiscal year July-June;
therefore, active recruitment will begin in the spring of 2022.
02-03-2022 – Youth Vacancy recruitment was posted and
published through the newspaper, City’s website,
Facebook, Twitter, and GTHS.
05-04-2022 – No applications have been submitted as of
this date.
Not for Public Distribution
C.5.b
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
HUMAN RESOURCES
06/12/19 Employee
Appreciation
Programs
The exit interviews conducted by a
City Consultant identified that most
employees felt they were
overworked because of the small
staff. The employees said they also
felt under appreciated.
Noel
Carpenter
City Staff is working on an employee appreciation program
that includes peer to peer instant recognition as well as
recognition by supervisors to employees. The City’s current
personnel policies also allows managers to provide
monetary compensation for employees that provide
exceptional work that benefits the City. An important note
of the exit interviews, this section was not about
compensation but about feeling appreciated for the work
they perform. Management has also reached out to line
staff to include them on more of the process, so they
understand their role in the overall project. The Official
Recognition Program should roll out in Late May.
05-04-2022 - Staff has provided several (seven) employees
with Recognition Awards; brought all employee evaluations
up to date; implemented appropriate step increases;
facilitated multiple promotional opportunities (five);
provided staff with the opportunity to order shirts with the
City Logo; and continues to coordinate special employee
events throughout the year including Birthdays, Pizza Day,
Summer BBQ, Halloween Treats, Thanksgiving Lunch, and
Christmas Celebration.
FINANCE & SENIOR CENTER DEVELOPMENT
06/12/19 Review of Business
License Fees
Council requested staff review the
cost to monitor and issue business
licenses to determine if the City is
fully recovering its costs. The City of
Grand Terrace Business license fee
is charged based on type of
business and revenue generated.
However, the business license has a
$1,200 cap, regardless of the
revenue a business generates the
maximum amount of the fee is
$1,200.
Finance The City’s Business License Fee (per Title 4) is a tax that
requires a majority vote. Staff will need direction should City
Council desire to increase the Business License Tax and
put the potential increase on the ballot.
Not for Public Distribution
C.5.b
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/19 Housing Agency
Programs
The City Council of Grand Terrace
has a Housing Authority that is
charged with administering
affordable housing programs for the
City of Grand Terrace. In the past
the agency through the RDA
provided silent seconds and
refurbish home loans for elderly and
income challenged homeowners.
The last activity of the RDA Housing
Agency was a partnership with
Habitat for Humanity.
City
Manager
The Grand Terrace Housing Authority (GTHA) is not a
semi-autonomous arm of the City Council, charged with
implementing affordable housing programs. The agency
has approximately $1,000,000 in liquid assets and silent
second loans valued at $630,000. The City General Fund
owes the GTHA $168,200. In addition, the GTHA will
receive an additional $348,636 from ERAF over the next 6
years.
The Agency faces a challenge this year, it must spend
approximately $200,000 in bond proceeds to comply with
the covenant. Therefore, staff is developing a plan to hire
external staff to develop and manage a combination of
programs to support first time home buys, senior and
income challenged rehabilitation programs. In addition,
staff will work with Code Officials to identify those income
challenged seniors with code violations to try and assist
them with compliance. Council should receive proposal
from consultants and a menu of programs end of May, Early
June.
05-06-2022 – No progress.
05/28/2020 Expand Outreach for
Senior Transportation
Services. (Utility &
Water Bill Inserts)
City
Manager
05-06-2022 – The City does not produce inserts for bills.
We have coordinated with OmniTrans for expanded
services and off hour services through discounted Uber
fares. Information distributed through Senior Center and
Senior Housing Complex.
Not for Public Distribution
C.5.b
Packet Pg. 140
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
CITY ATTORNEY
05/28/2020 Code of Conduct –
Legislative Body
Handbook
Adrian
Guerra
08-03-2020 – Special Meeting Workshop is scheduled for
08/06/2020 @ 6:00 p.m. in the Community Room.
09-14-2020 – Another workshop session needs to be
scheduled to complete the City Council’s review of the
remaining sections of the handbook.
12-07-2020 – Secondary workshop tentatively scheduled
for 01/21/2021.
01-04-2021 – City Clerk contacted Council providing
January 21, 2021, workshop date and requested
confirmation that all members will attend.
02-02-2021 – Council held its January 21, 2021, workshop
and additional information was provided to the City Attorney
to revise the Council’s Code of Conduct Legislative Body
Handbook. Additionally, an Ad Hoc Committee was
appointed to review Commission and Committee required
expectations as well as a censure policy. The Ad Hoc
Committee will return to Council with its report on February
23, 2021, with the final document being brought back to
Council in March or April 2021.
05-18-2021 – Scheduled for final approval at the City
Council’s 05/25/2021 meeting.
05-25-2021 – Completed.
Not for Public Distribution
C.5.b
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
CITY CLERK
06/12/2019 FPPC Compliance City Council to ensure method in
place to ensure compliance with
State requirements
Debra
Thomas
06-12-2019 – City Council approved priority project list.
03-03-2020 – Beginning with the Form 700s due April 1,
these items will be placed into the City’s EDMS and City’s
website, including all future FPPC forms upon receipt.
ONGOING
01-12-2021 – Reviewing Netfile’s proposal to host all of the
City’s FPPC filings online. Pursuant to AB2151, legislation
requires Cities to post redacted versions of any campaign
filings.
02-02-2021 – Preparing ordinance for electronic FPPC
filings. Bringing to Council on February 23, 2021.
04-27-2021 – Working with NetFile to upload all of the
87200 Filers FPPC forms to the City’s website.
05-11-2021 – Ordinance approved for electronic FPPC
filings.
05-18-2021 – Working with NetFile to upload all 87200 Filer
information, Form 460 information and ethics and
harassment training schedules.
05-02-2022 – All ethics training for elected officials is being
monitored on a bi-annual basis.
05-03-2022 – Human Resources will be scheduling all
harassment training moving forward.
05-04-2022 – All 87200 Filer information has been linked to
the City’s website.
06/12/2019 City Intranet The City upgraded its internet
website in October 2017. The
upgrade included an Intranet
package. The Intranet allows
internal web pages and information
to be shared with just staff and
Council. Things like payroll, event
information, and internal directories.
Debra
Thomas
06-12-2019 – City Council approved priority project list.
09-01-2020 – The City’s staff directory, City Council
orientation manual, Employee orientation Manual and
legislative representatives for the COGT have been
uploaded to the intranet. As new global information is
identified that information will be uploaded on an ongoing
basis.
ONGOING
Not for Public Distribution
C.5.b
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Facebook Live and
Twitter
City Council would like staff to
examine the use of social media
such as Facebook Live and Twitter
to increase public engagement.
Debra
Thomas
06-12-2019 – City Council approved priority project list.
10-09-2019 – Currently, the City uses various methods to
provide outreach to the public for its City Council
meetings. Council meetings are streamed live on the City
Clerk’s webpage and Channel 3 through Spectrum and
AT&T U-Verse beginning at 6:00 p.m. every 2nd and 4th
Tuesday of each month. The Council meetings are
scheduled to replay every day through these same outlets
as well. The City also has a YouTube channel where
Council meetings are uploaded, and anyone may access
Council meetings. Using Facebook Live and Twitter for
live streaming will require additional staff and resources.
At this time staff is researching the cost and expense to
run these live feeds and will report back to Council at a
future Council meeting in 2021.
08-27-2021 – Meeting with Benson Productions in the
next couple of weeks to discuss implementation of
Facebook Live.
10-12-2021 – Facebook Live and Twitter for live streaming
requires additional staff and resources. City Council
approved Zoom as an additional method to provide public
access to City Council meetings. This method of
increasing public engagement will continue for all future
Council meetings in place of Facebook Live and Twitter.
Not for Public Distribution
C.5.b
Packet Pg. 143
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Manage City
Neighborhood
Recognition Programs
City Council would like to recognize
neighborhoods/ individuals that
have gone above and beyond to
help make the community a better
place to live.
Debra
Thomas
06-12-2019 – City Council approved priority project list.
03-04-2020 – City Council approved a Neighborhood
Recognition program and staff is working on developing
effective ways to implement the program. Staff will be
reaching out to the Grand Terrace Women’s Club and
Historical & Cultural Advisory Committee to assist with this
implementation.
05-18-2020 – Planning & Development Services is working
on policy. Once completed, coordination with the Women’s
Club on types of recognition awards will begin.
05-18-2021 – Reviewing various neighborhood
recognitions programs to provide to Planning &
Development Services to create a policy.
04-26-2022 – City Council approved a bi-annual landscape
recognition program that will begin with the first City Council
recognition to be held at a regular meeting of the City
Council in October 2022.
06/12/2019 Annual
Acknowledgement
City Council would like to annually
recognize community volunteers at a
City Council meeting.
Debra
Thomas
06-12-2019 – City Council approved priority project list.
03-04-2020 – Staff is identifying a Council meeting in which
to annually hold a recognition event to honor all of the
community volunteers.
05-18-2020 – Due to COVID-19, this project is on hold until
stay at home orders are lifted for public gatherings. Once
lifted, the goal will be to schedule the program to be held at
a Council meeting annually in March.
05-28-2020 – For calendar year 2020, thank you letters will
go out to all of the citizen volunteers acknowledging them
for all of their hard work.
07-10-2020 – Sent thank you letters to all of the volunteers
on behalf of the City Council.
08-31-2020 – Reception will be held at 5:00 p.m. prior to
the start of the City Council meeting on March 9, 2021.
Recognitions will be given during agenda Presentations.
05-18-2021 – Rescheduled for the 2nd meeting in August
2022.
Not for Public Distribution
C.5.b
Packet Pg. 144
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
PLANNING & DEVELOPMENT SERVICES
06/12/2019 4.78 Acres –PSA,
Entitlement
Escrow on this project was opened
on 8/16/2019 and completed
6/30/2021 and concept plans were
approved by Council on 10/22/2019.
Michael Baker International will
process the entitlements, including
CEQA – The entitlement processing
will be paid by Greens Group
through a deposit-based program.
Haide
Aguirre
04-10-2020 – Entitlement package will follow PSA
anticipated for 05/15/2020.
04-28-2020 – PSA extended 6 months by City Council.
07-16-2020 – Met with Greens Group. Entitlement Package
anticipated 7-31-2020 with a DA for 8-24-2020.
08-21-2020 – Greens Group submitted BRSP Amendment,
GPA, and CUP package. Anticipated DAB schedule for mi-
September. Michael Baker given Notice to Proceed as
contract Project Manager.
08-31-2020 – Development Advisory Board meeting
scheduled for 09/15/2020.
09-15-2020 – Development Advisory Board meeting
scheduled for Greens Group/ Entitlement Package.
10-05-2020 – Applicant has committed to resubmit plans
10/30/2020.
11-17-2020 – No resubmittal to date.
05-13-2021 – BRSP Update in progress to facilitate –
Public Hearings for Greens to commence December
2021.
11-15-2021 2021– Release of environmental document for
public review
01-04-2022-The Greens Group, City Manager, and Staff
meet to go over the project status, and received city’s
comments.
02-13-2022-The Greens Group responded to city’s
comments
02-25-2022-Follow up meeting with The Greens Group
and Staff.
02-18-2022-Follow up meeting
04-22-2022-City Manager and Staff met with The Greens
Group, finalizing project design.
Not for Public Distribution
C.5.b
Packet Pg. 145
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Town Square Master
Development Plan
(TSMDP)
The TSMDP was completed for the
Stater Bros Project and included
land from Barton and Michigan to
Barton and Canal. The Final
Environmental Impact Report did not
anticipate the uses identified in the
Greens Group Project. Therefore,
staff will review the FEIR and
recommend additional reports.
Haide
Aguirre
04-10-2020 – Ongoing
06-03-2020 – City met with MBI to commence amending
Master Plan.
07-16-2020 – Met with Greens Group. Entitle Package
anticipated 7-31-2020. Michael Baker commence Specific
Plan Amendment for the hotel & zoning.
08-21-2020 – Greens Group submitted BRSP Amendment,
GPA, and CUP package. Anticipated DAB schedule for
mid-September. Michael Baker given Notice to Proceed as
contract Project Manager.
08-31-2020 – Development Advisory Board meeting
scheduled for 09/15/2020.
09-15-2020 – Development Advisory Board meeting
scheduled for Greens Group/Entitlement Package
10-26-2020 – Michael Baker (Consultant) is independently
taking revisions to the TSMP/BRSP ahead of Greens
Group.
05-13-2021 – BRSP and TSMP folded together in an
Update in progress to facilitate – Public Hearings for
Greens to commence November 2021.
11-15-2021 2021– Release of environmental document for
public review.
01-31-2022-A meeting was scheduled with Michael and
Baker for status on the BRSP.
04-06-2022 The BRSP Draft has been prepared by
Michael and Baker, Staff is reviewing the documents.
Not for Public Distribution
C.5.b
Packet Pg. 146
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Edwin Fuels The project is located along Barton
Road, west of the 215 FWY
proposing an 80,000 square foot
building, 42-foot high on a 4.5-acre
lot to process plastic conversion to
fuels. It can also be used to conduct
cardboard collection/distribution
from Distribution facilities, not the
public. The project will have
approximately 100 employees
operating 24/7.
Haide
Aguirre
03-31-2020 – Secondary Access getting resolved. Should
get an update by 04/07/2020.
04-10-2020 – Setting up meeting with applicant week of
04/27/2020.
04-14-2020 – Met with applicant and consultants.
Secondary access and air quality issues getting resolved.
06-03-2020 – Project resubmitted with secondary access
resolved. Anticipating submittal of environmental document
07-01-2020.
07-02-2020 – AQMD permitting still under review. Project
is incomplete.
08-20-2020 – Draft Air Quality Technical Study only for
Agency input distributed to AQMD Environmental Division.
A meeting has been scheduled with their staff mid-
December.
10-05-2021 - Air Quality permitting compliance and design
modifications pending.
11-01-2021 – Cardboard temporary permit extended 180
days.
Project withdrawn by the Applicant on November 30, 2021
06/12/2019 Taco Bell J & R Hock Enterprises proposing a
Taco Bell drive thru restaurant on a
0.56-acre lot located at the
intersection of Barton Road and
Vivienda Avenue, zoned Barton
Road Specific Plan Village
Commercial. The proposed
improvements include parking,
landscaping, trash enclosure,
loading area, access, and street
improvements.
Haide
Aguirre
04-10-2020 – Applicant received plan check comments.
Demolition permit anticipated for submittal 06/15/2020.
06-02-2020 – Common wall/fence agreement executed.
Collaborating with developer on utility relocation.
07-28-2020 – Council to consider tax structuring plan.
08-17-2020 – Demolition Permit Approved. Grading and
Building Plans under review.
08-28-2020 – Demolition complete.
08-31-2020 – Grading permit issued. Grading commences
9/1/2020.
09-01-2020 – Street and Building Plan in for review.
10-05-2020 – Courtesy inspection performed for plumbing
09/21/2020.
10-26-2020 – Building plans are acceptable. Building is up.
Anticipated opening first quarter 2021.
04-04-2021 – Anticipated opening.
05-18-2021 – Near completion – Anticipated opening no
later than 06-01-2021.
06-16-2021 – Open for Business
Not for Public Distribution
C.5.b
Packet Pg. 147
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
11/17/2021 Mr. TV Video – Gas
Station and
Convenience Market
The project consists of 2775 sq. ft.
gas station and convenience store
on a 0.36-acre lot. The gas station
will have four fueling stations. The
convenience store will provide fresh
hot, cold and prepackaged items. An
ABC license will be obtained for the
sale of beer and wine. The use will
provide 24 hour service.
Haide
Aguirre
12-6-2021-The project was routed to multiple agencies to
obtain their review and comments
1-4-2021-The city prepared an Incompleteness Letter
containing project comments
2-10-2022-Staff met with the Applicant and team to
discuss the incompleteness items.
06/12/2019 Gateway Specific Plan Lewis Management Corp. submitted
a proposal to develop 131.7-acres.
The project site is designated Mixed
Use and requires a Specific Plan,
and Industrial. The Specific Plan for
the project is proposing Residential,
Commercial, Business Park, Public
Facilities, and Public Facilities
Overlay.
Haide
Aguirre
04-10-2020 – NOP anticipated for release for public review
06/2020.
06-08-2020 – Discussing with applicant NOP release date.
09-28-2020 – Discussing with applicant NOP release date.
10-19-2020 – Lewis submitted revised deal points.
Presentation to City Council 12/08/2020.
01-05-2021 – Anticipated NOP release 01/2021.
02-02-2021 – Anticipated NOP release February 5, 2021.
Scoping Meeting held February 22, 2021.
08-27-2021 – DEIR release for public review anticipated
winter 2021.
11-09-2021 – Stil awaiting DEIR and Specific Plan release
for public review.
8-9-2022-The Specific Plan Comments were provided to
the Applicant.
3-11-2022-The Specific Plan was resubmitted for review. It
was distributed to multiple agencies.
4-28-2022-The incompleteness letter and corrections were
sent to the Applicant. The Applicant still working on the EIR,
which will have to be distributed for comment review.
5-6-2022-Staff met with the Applicant to discuss the
incompleteness items.
Not for Public Distribution
C.5.b
Packet Pg. 148
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 16-unit Canal CUP
(Aegis)
Aegis Builders, Inc. is proposing to
develop a 0.80-acre site with 16-unit
apartment community within the
Plan Residential.
The project is located along Gage
Canal and does not have direct
access to a public street; therefore,
an access easement to cross the
Gage Canal property will be
required.
Haide
Aguirre
10-05-2021 – Project winding through entitlement.
Anticipated for Planning Commission consideration
January 2022.
11-09-2021 – Project winding through entitlement. Several
variances. August 3, 2021_A response letter to the
comments was received form the Applicant, disagreement
statement.
12-15-2021-The project was
01-06-2022-The project was deemed incomplete,
02-04-2022 The Applicant requested a Public Hearing,
regardless of the incompleteness items.
03-11-2022-A Letter of Incompleteness was sent to the
Applicant from the city’s Legal Team representing staff.
04-11-2022-A disputed Letter of Incompleteness was
received from the Applicant’s Legal Office.
04-20-2022-The city’s legal team responded to the
Applicants Disputed Letter.
06/12/2019 Blue Mountain Trail
Grant
The Blue Mountain Trailhead and
Trail is an HCF Grant. The site is
located at the intersection of Van
Buren and Observation Drive. The
project is proposing parking lot,
resting facilities, picnic table areas.
Hirsch and Associates was
contracted for the design and
preparation of construction plans.
Shanita
Tillman
04-10-2020 – Community meeting will be scheduled
05/2020.
04-14-2020 – Met with State Grants Coordinator to
commence acquisition process.
05-24-2020 – City received deed and covenant documents.
Reviewing for signature.
07-2020 – Community meeting proposed.
07-20-2020 - Community meeting proposed in September
2020.
09-15-2020 – Community meeting proposed in September
2020.
10-28-2020 – Working on aerial survey.
01-05-2021 – Aerial survey complete.
02-02-2021 – Contract extension February 23, 2021.
05-13-2021 – Project update prepared for website.
07-08-2021 – Community meeting held. State granted an
extension through 2024.
11-09-2021 – Still working with property owners.
05-04-2022 – Staff is working to renew agreement with
Hirsch & Associates in conjunction with the project.
Not for Public Distribution
C.5.b
Packet Pg. 149
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CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
06/12/2019 Surgical Center The applicant (Dr. Esmond Gee) is
proposing to remodel and existing
2,788 square feet building and add
1,665 square feet for the
establishment of a medical office on
a 0.46-acre lot. An existing 317
square feet accessory structure
located on the northeast of the
property is proposed to be removed.
The site improvements include
parking and landscaping.
Haide
Aguirre
The project was approved by the Planning Commission at
a public hearing on February 21, 2019. The Architectural
Building Plan Check was submitted for review on January
3, 2020, comments were provided to the applicant, and we
are pending applicant’s resubmittal. Staff is anticipating
construction of the project to start no later than May 2020.
04-03-2020 – Project is still in Plan check.
04-10-2020 – Commercial lending opportunities have
slowed the project.
04-14-2020 – Applicant is working with Hilda Kennedy
(AMPAC) to investigate financing options.
07-14-2020 – Applicant is proposing a scaled down project.
10-26-2020 – Applicant hired a new architect. No submittal
to date.
05-18-2021 – No progress to date.
08-27-2021 – Project has been withdrawn.
05/28/2020 Housing Authority
Report
The Grand Terrace Housing
Authority focuses its efforts in
producing dwelling units in
accordance with the City’s RHNA
allocation. The funds may be used to
monitor and enforce long-term
affordability covenants and
restrictions and to administer
housing activities.
Haide
Aguirre
07-2020 – A Request for Proposal (RFP) will identify firms
that will support the Authority.
05/28/2020 Barton Road
Streetscape
The West Barton Road Bicycle and
pedestrian Improvement project will
implement a series of infrastructure
enhancements that will improve
safety and connectivity for
pedestrian, bicyclists, drivers, and
transit users from Commerce
Way/Vivienda Avenue to Mt. Vernon
Avenue.
Shanita
Tillman
06-15-2020 _ Reviewing concept plan. Coordinating
contract specifications.
10-26-2020 – KTUA to present final conceptual design to
City Council on 01/12/2021.
02-02-2021 – Contract extended to January 12, 2023.
05-04-2022 – Staff is seeking to renew agreement with
KTUA for completion of project.
Not for Public Distribution
C.5.b
Packet Pg. 150
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
05/28/2020 Michigan Street –
Complete Street
The Michigan Street
Walkability/Complete Street Plan will
re-design the buildout of Michigan
Street as a multi-modal street for
pedestrian, bicyclist, and motorist.
Shanita
Tillman
06-15-2020 – Re-circulating RFP due to lack of consultant
response.
06-25-2020 – City Council presentation with final design
plan.
08-25-2020 – City Council presentation with final design
plan.
08-31-2020 – Planning second workshop and seeking
grants for project implementation.
02-02-2021 – Contract extended to January 12, 2023.
05-04-2022 – Staff is seeking to renew agreement with
KTUA for completion of project
05/28/2020 Safety Element
Update
Safety Element will be prepared in
tandem with the 2021-2029 Housing
Element
Haide
Aguirre
06-15-2020 – Re-circulating RFP due to lack of consultant
response.
08-20-2020 – General Plan Update presented to Planning
Commission.
Not for Public Distribution
C.5.b
Packet Pg. 151
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
05/28/2020 Housing Element
Update
City Council adoption of the next
Housing Element update for the 6th
planning cycle (2021-2029) will be
due by October 2021. Staff will
monitor changes to State housing
law and HCD policy and prepare an
Administrative Draft Housing
Element meeting the requirements
of State law.
Haide
Aguirre
06-15-2020 – Re-circulating RFP due to lack of consultant
response.
08-20-2020 – General Plan Update presented to Planning
Commission. Development RFP for all elements 2021.
01-05-2021 – Proposal received.
02-02-2021 – Re-evaluating process.
05-13-2021 – Contract with John Douglas Approved –
Housing inventory presentation to Planning Commission
Anticipated 06/2021.
10-05-2021 – Planning Commission and City Council
presentations scheduled for October and November 2021.
Approval anticipated after HCD certification February
2022.
10-19-2021 – Planning Commission presentation
scheduled for October, November, and December 2021.
10-21-2021-The City Council reviewed the Housing
Element and authorized submittal to HCD for the 60 day
review and comment period.
2-10-2022 The Department of Housing and Community
Development provided the city a comment response letter.
2-23-2022-JHD submitted a memo requesting an
Agreement Amendment. The city could not support the
proposed Amendments; therefore, concluding the
professional services with JHD Planning, LLC.
SBCTA assigned Michael Baker to the City of Grand
Terrace to complete the Housing Element Updates
thought their REAP Grant.
4-20-2022-Michael Baker, City Manage and Staff held a
conference call to discuss HCD comments letter. A follow
up meeting will be scheduled to set up target dates for the
Housing Element Update completion.
08/11/20 Rental Inspection
Program Update
Apartment and single ownership
rental program
Leila
Holtzen
08-31-2020 – Program update presentation to go before
Council 10/20/2020.
10-13-2020 – Presentation made to City Council. Further
direction received and will bring back to City Council
second quarter 2022.
4-26-2022- Presented update to City Council.
Not for Public Distribution
C.5.b
Packet Pg. 152
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
08/11/20 General Plan Update Comprehensive Update to the
required and optional Elements of
the General Plan
Haide
Aguirre
08-20-2020 – General Plan Update presented to Planning
Commission. Development RFP for all elements for 2021.
09-07-2020 – General Plan Update Schedule submitted to
City Council. Developing RFP for all elements for 2021.
12-07-2020 – RFP is out until 12/09/2020.
08-26-2021 – Received one submittal.
04-2022 – Effort will commence after Housing Element
adoption.
Not for Public Distribution
C.5.b
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
PUBLIC WORKS
6/12/2019 Commerce Way
Expansion
Project is Measure I funded project
with estimated cost of $5.5 million.
Includes four lane Arterial Road.
Project will also include storm water
system.
Shanita
Tillman
10-03-2018 – Interwest Consulting completed the 90-%
Street & 50% Storm Drain compliance review of the
Commerce Way project.
12-05-2019 - Completed Final Design of City Section,
coordinating with developer on southern portion. Project is
100% designed. 60% cost from Measure I, 40% from
Development Impact fees (DIF). Project requires major
grade work and addition of storm drains. Cost of storm
drains require additional funding before Commerce Way
Expansion can start construction. Collaborating with
Developers in Gateway Specific Plan to develop funding
measure. A funding mechanism should appear before the
Council within 90 days.
04-06-2020 - The project is a part of the Gateway Specific
plan which is scheduled to release the NOI for circulation in
June.
06-15-2020 – Grant application for storm drain submitted
today to help cover storm drain costs.
09-14-2020 – All CPNA funds are currently allocated to this
project.
10-05-2020 – CPNA Annual update going to Council
10/13/2020.
11-17-2020 – Requested an update meeting with Manuel
Gomez and CPSI (Right of Way agents)
12-01-2020 – Update meeting held with Lewis, CPSI and
Manual Gomez.
03-17-2021 - Coordination meeting with Gateway Specific
Plan developer to discuss regional drainage master plan.
04-19-2021 Met with developers (Gateway SP 7 Condor
Energy) to discuss modified cross-sections and lane
configurations in vicinity of Main/Taylor and regional
drainage master plan.
08-2021 – Met with developers, provided comments to
preliminary road alignment.
10-05-2021 – Redesign of street alignment proposed by
City, coordination of impacts progressing.
11-16-2021 – Developer submitted 65% plan package for
review.
Not for Public Distribution
C.5.b
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
6/12/2019 Mt. Vernon Slope
Stabilization
Project identified in Hazard
Mitigation Plan. City applied to OES
for grant funds, not successful this
time, but waiting for additional
funding opportunities.
Shanita
Tillman
11-06-2019 – Received notice from OES that project was
not selected for funding. Staff met with our grant writers on
01-24-2020. We are monitoring next opportunity to apply
for new grant funding from State and Federal Government.
City Council provided $600,000 in RDA Bond proceeds as
match to potential grant funding.
04-06-2020 – Grant consultant to meet with CalOES for
feedback and next opportunity.
05-15-2020 – Consultant met with CalOES and will prepare
the application for a June submittal.
06-01-2020 – Resubmitted to State for next cycle.
06-08-2020 – Received notice from State that project is
eligible to apply for funding. Consultant selected to process
application.
09-07-2020 – OES Hazard Mitigation Grant Submitted.
Need to identify grant match.
10-26-2020 – Meeting scheduled to discuss application
with Caltrans.
11-17-2020 – Multiple meetings with grant writer and
Caltrans to better prepare grant for submittal.
12-01-2020 – Updated grant information provided per
Caltrans request for submittal to FEMA.
08-2021 – Awaiting FEMA results, anticipated within the
next 12 month.
11-05-2021 – No change in status.
03-03-2022 – CalOES issued email requesting information
regarding the project.
03-11-2022 – Staff reached out to Evan Brooks. Planning
to discuss whether they could provide response to CalOES.
City was requested to provide information from studies and
geotechnical assessments.
05-03-2022 – Staff reached out to geotechnical consulting
firms to inquire whether they would be able to assist the City
in providing CalOES with requested information. Updates
from consultants are pending.
6/12/2019 Year 3 CIP City completed year 1 and 2 of CIP
with existing gas tax and Measure I
funds. The City will receive
approximately $200,000 in Measure
I allocation annually, However, this
Shanita
Tillman
The State of California has two very promising programs.
California Total Road Improvement Program (TRIP) will
advance City money through multi-City issued bond
allocation, utilizing Measure I funds from 2020-2040. Total
allotment after issuance is $1.7 Million, available to City by
Not for Public Distribution
C.5.b
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
would require the City to compile
proceeds and delay year 3 and 4 for
several years. Staff is working on
funding to complete Years 3, 4, by
September 2020.
July 1, 2020. Staff is preparing bid package for years 3 and
4 with addendums for additional roads. It will be presented
to Council in July for consideration.
Another option is from California First Bank. They will loan
City up to $5.5 -$7.5 million but they require collateral. TRIP
programs use of Measure I seems to be a good fit for roads.
05-12-2020 – Yearly project update to Council.
06-01-2020 – Contact TRIP program administrator for
update.
08-20-2020 – Submitted updated Measure I pass through
funding plan to SBCTA. Preparing task order for
preparation of resurfacing/striping plans and specifications.
09-01-2020 – Researching status of PSE for 20/21 fiscal
year resurfacing for fall project.
10-05-2020 – No PSE have been located for 20/21
resurfacing and restriping plans. We will start preparing
plans now for project Spring 2021.
10-26-2020 – Base maps created, and plan preparation has
started. Scheduling to advertise and award
January/February 2021.
12-01-2020 – Plans substantially completed, reviewing
ADA ramp requirements and various treatments. May be
able to resurface additional streets based on preliminary
spreadsheet numbers.
01-04-2020 – Approximately $750k funds identified for
project, utilizing a cape seal on deteriorated residential
roads, working on engineers estimate, and specifications.
Take to January CC meeting.
02-02-2021 – Out to bid. Bid closing February 9, 2021.
Award at the February 23, 2021, City Council meeting.
02-23-2021 Contact awarded to Onyx Paving Company.
04-22-2021 Notice to Proceed issued to Onyx with project
completion estimated by 07-12-21.
08-2021 – Notice of Completion filed, project complete.
Retention release 09/15/2021.
10-05-2021 – Completed.
Not for Public Distribution
C.5.b
Packet Pg. 156
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
6/12/2019 Fee Study In 2018 the City Council requested
staff update Fee Ordinance for
Public Works fees to ensure cost
recovery for projects. Staff’s review
expanded to all fees to ensure City
fully recovered its costs.
Shanita
Tillman
Staff hired consultant to do fee study, draft was completed
and given to staff in 10/19 and then finalized 11/19. It was
determined the best way to proceed is to remove fees from
ordinance and set by resolution, this will allow Council to
review and easily set fees annually. However, we need to
keep traffic related fees and tax penalties in place.
PW and Planning staff is working with Finance and attorney
to take fees out of municipal code and set by resolution.
Based on fee study, new fees will be approved by Council
in the budget and approved yearly. First schedule fee
resolution should appear before the Council in early May
and coincide with budget process.
04-14-2020 – Ordinance to set fees by resolution
introduced.
05-12-2020 – 2nd reading to go to Council.
05-15-2020 – Coordinate with consultant to complete fee
study, draft resolution.
06-02-2020 – Meet with Finance on staff report.
06-05-2020 – Discussed fees and implementation with
Finance, updated staff report.
09-14-2020 – Obtained recent encroachment fee study
from another agency to consider for cost recovery.
10-26-2020 – Reviewing fees to be adopted for November
City Council meeting
11-17-2020 – Discussion regarding scope of fee revision.
12-01-2020 – Preparing to take fee update to 01/12/2021
CC meeting.
02-02-2021 – Completed. Resolution effective 03/12/2021.
03-12-2021 – New Fees Implemented
Not for Public Distribution
C.5.b
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
6/12/2019 Fitness Park Canopy Council expressed concern that the
summer heat makes the playground
surface area too hot for children to
play. It was recommended that
canopies be installed at fitness park
to reduce heat of playground area.
Other parks have natural shade
(trees).
Shanita
Tillman
When this item was presented to the Council during our
workshop, Council elevated this to a Top Priority and
assigned Bond Proceeds to the project. Staff is currently
pricing canopies and should be ready to appear before
Council with purchase recommendation, sometime before
Summer 2020.
04-29-2020 – Research Piggyback bid with local city.
05-15-2020 – Contact vendor on recent bid documents.
09-01-2020 – Requested proposal based on GSA pricing to
award project.
10-05-2020 – Requested additional information from
contractor. Will follow up on status. Appears necessary to
formally bid project.
11-17-2020 – Design and structural will be available in 2-3
weeks and then the construction will be formal bid. Award
to CC on Jan. 26th.
12-01-2020 – Requested status of design.
01-04-2021 – Staff report to purchase materials and go out
to bid being prepared for 01/12/2021 CC meeting. The
project will include a HC swing at Richard Rollins Park.
02-02-2021 – Requesting bids on project.
02-23-2021 – Contract awarded to Jonescape for
installation of poles and canopies.
05-12-2021 – Poles delivered to City.
07-2021 – Poles erected in park, survey data/
measurements given to sail fabricator – expect sail
completion and delivery in 6-8 weeks.
10-05-2021 – Shade sails arrived ahead of schedule,
installation with contractor (Jonescape) pending.
11-05-2021 – Shade sails installed. Project complete.
Not for Public Distribution
C.5.b
Packet Pg. 158
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
6/12/2019 Development Plans Ongoing staff effort for review and
processing development projects
Luis Gardea Weekly – Review plans for conditions compliance and
corrections to provide back to applicant within the
prescribed time frame. Review and process permits for
issuance on a weekly basis.
04-28-2020 – Review bond release for street improvements
on TR 18071.
06-05-2020 – Review Edwin Fuels resubmittal, draft
conditions of approval.
10-02-2020 – Bond released for street improvements on TR
18071.
03-04-2021 – Review of Gateway SP regional drainage
master plan.
03-29-2021 – Met with applicant on DAB 21-02.
04-02-2021 – Met with applicant APN 1178-251-01.
04-16-2021 – Met with Taco Bell developer.
04-19-2021 – Met with Gateway SP developer.
07-2021 – Met with Grand T-1 Developer
08-2021 – Met with Rosedale Tract Developer
08-2021 – Met with Lewis Group.
10-05-2021 – Development plans continue to be submitted
to the City, as time permits, grading, storm drain, street
improvement plans are reviewed.
11-05-2021 – Reviewed street, grading plans for Grand T-
1 plans/reviewed battery storage preliminary plans.
02-08-2022 – Met with Interwest Consulting Group to
discuss MP corrections.
03-04-2022 – Met with Rosedale Tract Developer
04-29-2022 – Inspection performed for street, grading
improvements for Grand T-1
05-04-2022 – Met with applicant, APN 1178-251-01 to
discussed plan conditions/approval process.
05-06-2022 – Met with Lewis Group
Not for Public Distribution
C.5.b
Packet Pg. 159
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
6/12/2019 West Barton Bridge
Replacement
City of Colton is lead. Staff time to
participate in project development
and document review.
Shanita
Tillman
The design phase of the project began in June 2019. Once
formal documents were executed the Project Design
Kickoff meeting was held, which was in November 2019.
Currently the technical studies are underway including
Biological, Archaeological, noise, traffic, and others. The
next PDT meeting will be in May 2020. It is estimated that
the project will start construction of the new road June
2021.
05-12-2020 – Agreement execution on Council agenda.
05-11-2020 – Preliminary plans done, technical studies
continuing.
08-20-2020 – Project Delivery Agreement update to
Caltrans.
09-30-2020 – Received message the project has been
reprogrammed to City of Colton when questioning status of
Caltrans or CTC signed PDA.
11-17-2020 – Received tentative timeline from project
manager.
04-07-2021 – Project Meeting – Updated Schedule
Milestones: PAED – July 2021, Final Engineering – May
2022, ROW – December 2022, Start Construction – March
2023, Completion – February 2024.
08-2021 – 65% Plans prepared, staff reviewing plans.
Environmental clearance anticipated soon.
10-05-2021 – 65% plans prepared, staff reviewing plans.
Environmental clearance anticipated soon.
12-20-2021 – City of Colton issued Relocation Claim Letter
to relocate conflicting utilities.
Not for Public Distribution
C.5.b
Packet Pg. 160
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
05/28/2020 Highway Safety
Improvement Program
Cycle 9 Guardrail
Shanita
Tillman
03-10-2020 – Processed Supplemental Agreement with
Caltrans.
05-01-2020 – Requested project schedule from consultant.
10-26-2020 – Consultant advertised RFP for guardrail
design, but no proposals submitted.
12-01-2020 – Separate out two items. Guardrail item is
going to TKE for a proposal.
01-04-2021 – Received proposal for over $60k from TKE,
about double of the original estimate. Evaluating how to
manage with consultant.
02-02-2021 – Negotiating with TKE.
02-22-2021 – Assigned project to Lynn Merrill &
Associates.
10-05-2021 - Caltrans approved Preliminary Environmental
Study/NEPA Categorical exemption. Need to secure
design consultant, awaiting scope and fee from Civil
Consultant.
11-05-2021 – Contract extension for Lynn Merrill scheduled
for 11/09/2021 CC Meeting.
05-04-2022 – City is working with Caltrans to modify the
scope of the project and request extension.
Not for Public Distribution
C.5.b
Packet Pg. 161
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
Highway Safety
Improvement Program
Cycle 9 Mt. Vernon
Intersection Safety
Improvements
Shanita
Tillman
08-20-2020 – Requesting change order to utilize full HSIP
funding of $398,000, City Council item.
10-05-2020 – HR Green getting change order approvals
and having contractor mobilize.
10-26-2020 – Approval of change orders, Caltrans invoice
submittal.
12-08-2020 – Intersections being crack filled and slurried.
Preparing for Caltrans audit to be held Wednesday.
Thermoplastic striping remaining.
01-04-2021 – Project complete. HR Green responding to
Caltrans audit. Invoices from contractor received, going to
CC with Notice of Completion 01-12-2021.
04-22-2021 – Audit Meeting with Caltrans & HR Green to
resolve remaining issues.
08-2021 – Staff collaborating with consultant to final project.
Awaiting supplemental invoices from contractor. Contract
Change Orders prepared, will sign as soon as contractor
approves them.
11-05-2021 – Final retention payment made. Project
closed.
05/28/2020 Parking City Wide
Strategy
Shanita
Tillman
07-03-2019 – Provided plan to address parking citywide.
Draft request for proposals for a citywide parking strategy.
05/28/2020 Support for
Community Events
Shanita
Tillman
04-27-2022 – Rabies Vaccination Clinic scheduled June
12, 2022, at the COGT Dog Park
04-28-2022 – Memorial Day Celebration scheduled May
30, 2022, at Veteran’s Freedom Park
05-04-2022 – Community Day scheduled June 4, 2022, at
Richard Rollins Park.
05/28/2020 Storm Drain Master
Plan
Shanita
Tillman
05-04-2022 – Existing storm drain master plan was
developed by Willdan Engineering on 10/06/2010. City will
work with Houston & Harris to clean storm drains as funding
becomes available.
Not for Public Distribution
C.5.b
Packet Pg. 162
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CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
6/12/2019 Fire Station Roof
Repair
The City owns the Fire Station, and
it is leased to the County while they
are providing service.
Shanita
Tillman
City is currently in lease re-negotiations with San
Bernardino County Fire. Currently County Fire pays $1.00,
and the City pays for all repairs. Based on quotes that we
received, staff estimates the cost of roof replacement to be
between $15,000 and $30,000. Our goal is to utilize some
of the proceeds gained from the Fire station lease to repair
and maintain the building to protect the asset.
05-03-2022 – Fire station is being sold to San Bernardino
County Fire Department and is undergoing the transfer.
PUBLIC WORKS MAINTENANCE
6/12/2019 Traffic signal/Street
light
Can the City enforce Wireless
Telecommunications Facilities to
install lights on poles if they install
new poles for its wireless facilities
Shanita
Tillman
One aspect of Signal/Lighting is to expand the streetlights
in the City. In April 2019, the City adopted an ordinance for
small wireless facilities in the right-of way. As the
applications are submitted, staff will review the applications
to determine if this is an existing or new site and request
lighting be added on the pole. The City would have to pay
the lighting cost.
04-06-2020 – Staff is also looking at using solar lighting.
This will reduce the assessment when annexing to the
LLMD for neighborhoods wanting to add streetlights.
05-01-2020 – Contacted vendor for opportunity to get a
prototype of solar streetlight installed.
08-20-2020 – Four (4) permanent solar streetlights are
being installed as part of the HSIP funded project. These
solar streetlights will be compared to typical streetlight
standards to determine best approach for neighborhoods
wanting to add streetlights.
05-04-2022 – City will communicate with SCE to address
installing new light poles as funding becomes available.
Not for Public Distribution
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Updated: May 19, 2022
6/12/2019 Street, Sidewalk, Curb
and Parkway
Street maintenance is ongoing and
addressed daily for immediate items
and weekly for potholes and signs,
and quarterly for parkway
landscaping
Shanita
Tillman
In 2018 the City completed a sidewalk repair project. It
included sidewalk issues on the streets that were part of the
CIP as well as reported locations throughout the City. Also,
and assessment study was done to address issues for the
next CIP.
04-06-2020 – Staff checking budget for a project to address
issues citywide.
05-26-2020 – City begins budget hearings and will consider
MOE for next fiscal year.
06-05-2020 – Review list of sidewalk issues and provide
estimated cost for project.
08-20-2020 – Contract to repair approximately 800 square
feet of sidewalk and cross gutter is being issued. This will
eliminate several trip hazards in the city.
09-14-2020 – Taking staff report to City Council to finish
current repair list.
10-05-2020 – Informal bid policy is being prepared for
10/27/2020 Council meeting. Considering a master annual
repair agreement for bidding.
11-17-2020 – Informal Bid Policy become effective
December 10, 2020.
12-08-2020 – Requesting informal bids for concrete work.
01-04-2021 – Contractors not being responsive to request
for pricing on small projects.
02-02-2021 – Requesting bids on various items of work.
10-05-2021 – Bids Received for asphalt & concrete repair.
Remaining PO amount available until February 2022:
Roquet: $9500
Hardy/Harper: $8300
Jonescape: $14,700
10-14-2020 – Harper & Hardy Inc-repaired potholes along
Barton Rd.
04-8-2021 – Roquet removed and replaced concrete on
Oriole/De Berry St, 22583 Barton Rd, and
Palm/Observation, and an asphalt grind at 22205 Fulmar
Pl.
07-01-2021- Jonescape repaired (4) sidewalk panels along
Van Buren, (2) driveway approaches on Finch, a cross
gutter, and driveway approach on Brentwood, and sidewalk
panel on Raven Way.
05-04-2022 – Staff will be soliciting bids for on-call asphalt
and concrete repair services in June.
6/12/2019 Parks
Park maintenance is ongoing and
has daily effort for opening, refuge,
and general cleanup as well as
longer term efforts.
Shanita
Tillman
In 2016 the City completed an assessment of existing
parks, to identity improvements needed in various parks
and for new parks. The City continues to review the report.
The City replaced bark with rubberized surface, installed
picnic benches made from recyclable material. Added the
dog park and enhanced landscaping. Ongoing
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CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
maintenance occurs on regular basis. Including Graffiti
removal and managing schedule changes and conflict with
Leagues and Neighborhoods. The most pressing projects
are getting camera system back up and running. Wi-Fi
access for sports leagues, ADA accessible swing
installation, investigation of permanent stage for community
gather location and increased cooperation with leagues
and neighbors.
03-20-2020 – Parks closed due to COVID-19.
05-07-2020 – Richard Rollins and Fitness parks to partially
open.
05-14-2020 – Veterans Park open for pedestrian use and
Dog Park opens Saturday, May 16, 2020.
05-15-2020 – In addition to maintenance, active projects
are included on the Priority Projects List.
08-2021 – Staff Analyzing resident request to have the dog
park opened half of Wednesdays (as opposed to having it
closed all day on Wednesdays).
08-2021 – Rollins Park play structure damaged, requested
quote to have it replaced, estimate is $9,300. Veterans
Freedom Park play surface damaged, quote to repair is
$2,250.
08-2021 – Staff performed park site visits and identified
minor maintenance needs. List provided to maintenance
staff to work on.
10-05-2021 – Staff performed park site visits and identified
minor maintenance needs. List provided to maintenance
staff to work on. Vandalism continues at Richard Rollins
park, and staff continues to spend time in constant repairs
and maintenance.
Not for Public Distribution
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Updated: May 19, 2022
CITY OF GRAND TERRACE
CITY COUNCIL/S.A. MEETINGS
PRIORITY A PROJECT
UPDATE LOG – 05/05/2022
Date of
Request
Priority “A”
Projects Discussion Staff
Assigned Staff Comments
08/11/2020 Traffic Circulation
Study
Shanita
Tillman
08-20-2020 – COVID has made it difficult to collect
meaningful traffic volume data. Typically, the date is
collected on the weekdays while school is in session. Staff
is pulling all historical data and will supplement with daily
volumes as traffic returns to normal. Traffic counts are
being planned this fall for new speed surveys that will also
be incorporated into the study. A memo will be prepared
detailing strategy.
10-05-2020 – A memo is being prepared recommending
the City wait until traffic returns for circulation study.
10-13-2020 – City Council received and filed an update.
PUBLIC SAFETY
05/28/2020 Protocols for Special
Events & Seasonal
Law Enforcement
Needs
Public
Safety
05/28/2020 Public Education &
Citizens
Public Service Announcements Public
Safety
04-20-2022 – Sponsored Coffee with a Cop to provide
information to the residents.
05/28/2020 Stop the Bleed Public
Safety
08-23-2021 – Program suspended until further notice due
to pandemic.
05-03-2022 – Fire Department is in process of scheduling
Stop the Bleed.
Not for Public Distribution
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: Approve Purchase of Laserfiche Quick Field & Zone OCR
Validation Pack to the City's Current Electronic Content
Management System
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: 1. Approve the Purchase of Laserfiche Quick Field &
Zone OCR Validation Pack to the City's current Electronic
Management System (one-time cost of $20,410.70), and
related maintenance (additional annual cost of $4,500); and
2. Authorize the City Manager to sign related documents
related to the above-mentioned purchase subject to City
Attorney approval as to form.
2030 VISION STATEMENT:
This staff report supports the City Council Core Value of open and inclusive government
and Goal #5 to engage in proactive communication by utilizing technology to
disseminate information and engage the community.
BACKGROUND:
On September 12, 2017, staff presented to the City Council an Electronic Document
Management System to provide electronic capture, management, collaboration,
storage, preservation and delivery of records and electronically stored information to
users in the City organization and to the community via web access. The
implementation of the system increased transparency to the public and provides
increased opportunity for the public to easily access public records.
The City received three responses to its Request for Proposal and Complete Paperless
Solutions – Laserfiche was selected for the purchase and installation of its Laserfiche
Avante Electronic Content Management System (EDMS) in the amount of $28,527.00.
DISCUSSION:
The EDMS is currently available to each department which allows staff to scan
department records into the system.
The EDMS has additional modules available to reduce labor-intensive, error-prone
manual sorting and data entry. Laserfiche Quick Fields and Zone OCR accelerates the
C.6
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flow of useful information in business operations, reducing labor costs and eliminating
errors associated with manual data entry. This module will pull the information needed
directly from the document which will eliminate manual data entry into the metadata
fields. The system also will categorize and index the document without labor-intensive
pre-sorting. The extracted information fills in the fields automatically creating folder
structures and file documents while saving operator time.
Laserfiche Quick Fields and Zone OCR has five (5) processes: Capture, Identify,
Process, Review and Store which is more defined below:
1. Capture:
o Laserfiche repositories
o Scanners
o Network Folders
o Fax Servers
2. Identify:
o Image data
o Barcodes
o Data from a third-party database
o Document contents
o Page size
3. Process:
o Image enhancement
o Image modification or deletion
o Data extraction and validation
o Annotations/Stamps
4. Review:
o Image quality
o Document content
o Document name
o Store location
o Field data
o Tags
5. Store:
• Stores processed documents into Laserfiche
The one time cost for the Laserfiche Quick Fields and Zone OCR Validation Pak for
C.6
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seven (7) licenses totals $20,410.70 and would be implemented beginning in July for
the FY 2022/2023. There will be an increase to annual maintenance billing in the
amount of $4,500.00 annually.
Using the Laserfiche Quick Fields and Zone OCR module will reduce scanning and data
entry time, which will allow the City to store more documents in a shorter period of time
and electronically store those same records in a more efficient manner.
FISCAL IMPACT:
Laserfiche Quick Fields and Zone OCR is a one time cost of $20,410.70 which will be
allocated into the FY 2022/2023 budget using ARPA Funds which was approved by the
City Council on April 26, 2022. The annual $4,500.00 maintenance fee increase will
need to be allocated beginning with the FY 2022/2023 budget.
ATTACHMENTS:
• Quote 2418 - 6QF + 7ZOCR (PDF)
• Laserfiche Annual Maintenance Fee (PDF)
APPROVALS:
Debra Thomas Completed 05/13/2022 3:18 PM
City Attorney Completed 05/17/2022 10:21 AM
Finance Completed 05/17/2022 10:23 AM
City Manager Completed 05/17/2022 2:51 PM
City Council Pending 05/24/2022 6:00 PM
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Tax ID: 27-0926551 | Please Make Checks Payable to: Complete Paperless Solutions | Please Make Checks Payable to: Complete Paperless
Solutions
Complete Paperless Solutions
5130 E La Palma Av. Ste 206
Anaheim, CA 92807
(866)661-2425
cschott@cps247.com
Quote
ADDRESS
Debra Thomas
22795 Barton Road
Grand Terrace, CA 92413
QUOTE #2418
DATE 05/02/2022
DATE ACTIVITY QTY RATE AMOUNT
MCQ01
Laserfiche Quick Fields
6 595.00 3,570.00
MCQC3
Laserfiche Zone OCR-Validation Pak
7 2,695.00 18,865.00
MCQ01B
Laserfiche Silver LSAP Quick Fields
6 50.00 300.00
MCQC3B
Laserfiche Bronze LSAP Zone OCR
Validation Pak
7 233.3328571 1,633.33
SUBTOTAL 24,368.33
DISCOUNT -3,957.63
TAX 0.00
TOTAL $20,410.70
Accepted By Accepted Date
C.6.a
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1
Debra Thomas
From:Claude Schott <cschott@cps247.com>
Sent:Friday, May 13, 2022 8:50 AM
To:Debra Thomas
Subject:RE: Quote
Good morning Debra and happy Friday!
Quote 2417 will be $3,840.00 and quote 2418 will be $4,500.00.
If you’ve got questions about Laserfiche Capture, Workflow, or how Laserfiche can automate
your Public Records Requests, or support a Trusted System take a look at our webinars.
Thanks,
Claude Schott
P: 866‐661‐2425 |C: 760‐522‐5031
E: cschott@cps247.com | W: www.cps247.com
From: Debra Thomas <dthomas@grandterrace‐ca.gov>
Sent: Friday, May 13, 2022 8:37 AM
To: Claude Schott <cschott@cps247.com>
Subject: RE: Quote
Good Morning Claude,
Can you tell me what the recurrent maintenance cost would be for the two quotes?
Thank you.
Debra L. Thomas, CMC
City Clerk, City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313
p: 909.824.6621 x230
f: 909.824.6623
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: Award and Approval of Contract for Traffic Signal
Maintenance and On-Call Emergency Services
PRESENTED BY: Shanita Tillman, Management Analyst
RECOMMENDATION: 1. Adopt a Resolution rejecting the bid by Bear Electrical
Solutions as non-responsive.
2. Award and Approve a Contractor Agreement to St.
Francis Electric, LLC. for Traffic Signal Maintenance and On-
Call Emergency Services in the amount of $20,000 per year
with an initial term of 3 years and 2 options to extend of 1
year each.
3. Authorize City Manager to execute the Contractor
Agreement with St. Francis Electric, LLC and to execute the
2 options to extend, subject to the City Attorney’s approval
as to form.
2030 VISION STATEMENT:
This staff report supports Goal #2 Maintain Public Safety
BACKGROUND:
On March 28, 2017, City Council approved a contractor agreement with St. Francis
Electric, LLC for Traffic Signal Maintenance and On-Call Emergency Services. The
agreement was executed for three (3) years with the provision of granting two (1) year
extensions. In March 2022 the third amendment was expiring, and Council approved a
fourth amendment extending the agreement until the until of fiscal year 2021-22.
DISCUSSION:
On April 15, 2022, Public Works Department issued a Notice Inviting Bids for Traffic
Signal Maintenance and On-Call Emergency Services. The notice was posted to the
City website sent directly to a bidder's list. By the deadline of the bid opening on April
29, 2022, three (3) bids were submitted. The companies and their base bids are as
follows:
Bid 1 St. Francis Electric, LLC - Riverside, CA $6,690.60/year
Bid 2 Bear Electric Solutions - Alviso, CA $5,460.00/year
Bid 3 Yunex Traffic - Riverside, CA $7,776.00/year
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Although Bear Electric Solutions appears to be the lowest bidder, the company did not
acknowledge Addendum No. 2, which altered the scope of work from 7 signaled
intersections to 9 intersections. Because Bear Electric Solutions did not acknowledge
Addendum No. 2, it is recommended that their bid be rejected.
St. Francis Electric, LLC was the lowest, responsive bidder. The firm's contractor's
license is valid, and all references provided positive feedback. The references included:
the City of Corona, Lancaster, Palm Springs, Rialto, and San Bernardino.
The scope of work includes the following: quarterly, routine preventative maintenance
that includes on-call services and extraordinary maintenance for the nine (9) City of
Grand Terrace signalized intersections, synchronized signals, and safety lights; monthly
inspections and night inspections; repair and replacement of traffic signal components;
replacement of filters and loop detectors; and conflict monitor testing.
Staff is recommending that Council award a Contractor Agreement to St. Francis, LLC
for traffic signal maintenance and on-call services in an amount not to exceed $20,000
annually for an initial term of 3 years and 2 options to extend of 1 year each and,
further, authorize the City Manager to execute the contract, subject to City Attorney
approval as to form.
FISCAL IMPACT:
Sufficient funds are planned in the FY 2022-23 budget in the Traffic Signal Maintenance
account to cover the $20,000 cost of the St. Francis Electric, LLC. contract for traffic
signal maintenance and on-call emergency services. The designated account number is
16-510-255-000.
ATTACHMENTS:
• Traffic Signal Maintenance Bid Summary (PDF)
• Resolution Rejecting Bear Electric Bid (DOCX)
• Contractor Agreement (DOCX)
• Bid Schedule (PDF)
• NIB for Traffic Signal Maintenance and On Call Services 2022 (PDF)
• St. Francis Electrical, LLC. Proposal (PDF)
• Bid Addendum #1 for Traffic Signal Maintenance (PDF)
• Bid Addendum #2 for Traffic Signal Maintenance (PDF)
APPROVALS:
Shanita Tillman Completed 05/11/2022 11:56 AM
City Attorney Completed 05/17/2022 8:25 PM
Finance Skipped 05/11/2022 11:57 AM
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City Manager Completed 05/18/2022 10:14 AM
City Council Pending 05/24/2022 6:00 PM
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01247.0006/791397.1
RESOLUTION NO. 2022-_______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE REJECTING THE BID SUBMITTED BY BEAR ELECTRICAL
SOLUTIONS, INC. TO PROVIDE TRAFFIC SIGNAL MAINTENANCE
AND ON-CALL EMERGENCY SERVICES AS NONRESPONSIVE, AND
MAKING FINDINGS RELATED THERETO
WHEREAS, the City issued a notice inviting bids for traffic signal maintenance and
on-call emergency services on April 15, 2022 (“Notice Inviting Bids”);
WHEREAS, Addendum No. 1 to the Notice Inviting Bids was issued on April 22,
2022, which provided answers to questions by prospective bidders (“Addendum 1”);
WHEREAS, Addendum No. 2 to the Notice Inviting Bids was issued on April 26,
2022, which answered additional questions from prospective bidders and provided an
update and clarification that the base bid is to include a total of 9 signaled intersections
(“Addendum 2”);
WHEREAS, both Addendum 1 and Addendum 2 were provided to prospective
bidders and, in particular, sent to Bear Electrical Solutions, Inc. (“Bear Electrical”) to
robert@bear-electrical.com, which is the email address provided by Bear Electrical for
such communications;
WHEREAS, Bear Electrical submitted a bid dated April 26, 2022;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand
Terrace, as follows:
Section 1. Recitals. The Recitals set forth above are true and correct and are
incorporated into this Resolution by this reference.
Section 2. Findings. In addition to the forgoing, the City Council finds as
follows:
A. The Notice Inviting Bids required bidders to state that they will
perform the required work/services in strict conformity with all related documents,
including all addenda issued (as more particularly described therein). However, Bear
Electrical’s bid only provided the aforementioned statement in relation to Addendum 1.
B. The Notice Inviting Bids required that bidders acknowledge receipt
of all addenda issued in connection with the Notice Inviting Bids and that such addenda
were included in the bid. However, Bear Electrical’s bid only provided the aforementioned
acknowledgement in relation to Addendum 1.
C. Based on the forgoing, Bear Electrical’s bid is therefore
nonresponsive to the Notice Inviting Bids.
Section 3. Rejection of Bear Electrical’s Bid. Based upon the forgoing, Bear
Electrical’s bid is hereby rejected.
Section 4. Effective Date. This Resolution shall immediately take effect upon
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01247.0006/791397.1
passage.
PASSED, APPROVED and ORDERED by the City Council of the City of Grand
Terrace, California at a regular meeting held on the 24th day of May, 2022.
Darcy McNaboe
Mayor
ATTEST:
________________________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra
City Attorney
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01247.0026/740766.2
MAINTENANCE AND ON-CALL SERVICE AGREEMENT
By and Between
CITY OF GRAND TERRACE
and
ST. FRANCIS ELECTRIC, LLC.
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01247.0026/740766.2
AGREEMENT FOR MAINTENANCE AND ON-CALL SERVICES
BETWEEN THE CITY OF GRAND TERRACE AND
ST. FRANCIS ELECTRIC, LLC.
This AGREEMENT FOR MAINTENANCE AND ON-CALL SERVICES BETWEEN
THE CITY OF GRAND TERRACE AND ST. FRANCIS ELECTRIC, LLC. (herein
“Agreement”) is made and entered into this ____ day of _______, 2022 by and between the City
of GRAND TERRACE, a California municipal corporation (“City”) and ST. FRANCIS
ELECTRIC, LLC., a California limited liability company (“Contractor”). City and Contractor may
be referred to, individually or collectively, as “Party” or “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the
performance of the services defined and described particularly in Article 1 of this Agreement.
B. Contractor, following submission of a proposal or bid for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the City
to perform those services.
C. Pursuant to the City of Grand Terrace Municipal Code, City has authority to enter
into and execute this Agreement.
D. The Parties desire to formalize the selection of Contractor for performance of those
services defined and described particularly in Article 1 of this Agreement and desire that the terms
of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made
by the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. WORK OF CONTRACTOR
1.1 Scope of Work.
In compliance with all terms and conditions of this Agreement, the Contractor shall
provide those services specified in the “Scope of Work” attached hereto as Exhibit “A” and
incorporated herein by this reference, which may be referred to herein as the “services” or “work”
hereunder. As a material inducement to the City entering into this Agreement, Contractor
represents and warrants that it has the qualifications, experience, and facilities necessary to
properly perform the work required under this Agreement in a thorough, competent, and
professional manner, and is experienced in performing the work and services contemplated herein.
Contractor shall at all times faithfully, competently and to the best of its ability, experience and
talent, perform all services described herein. Contractor covenants that it shall follow the highest
professional standards in performing the work and services required hereunder and that all
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materials will be both of good quality as well as fit for the purpose intended. For purposes of this
Agreement, the phrase “highest professional standards” shall mean those standards of practice
recognized by one or more first-class firms performing similar work under similar circumstances.
1.2 Contract Documents.
The Scope of Work shall include the “General Provisions” and “Special Provisions”
contained in as provided in this Agreement, all of which are incorporated herein by this reference.
In the event of any inconsistency between the terms of the bid documents and this Agreement, the
terms of this Agreement shall govern.
1.3 Compliance with Law.
Contractor shall keep itself informed concerning, and shall render all services
hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the
City and any Federal, State or local governmental entity having jurisdiction in effect at the time
service is rendered.
1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be
performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
(commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations (“DIR”)
implementing such statutes. The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by
regulation.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the
extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of
the prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Contractor acknowledges
receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing
rate of per diem wages, and Contractor shall post a copy of the same at each job site where work
is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall
comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning
the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing
wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each
calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined
by the DIR for the work or craft in which the worker is employed for any public work done
pursuant to this Agreement by Contractor or by any subcontractor.
(d) Payroll Records. Contractor shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep
accurate payroll records and verify such records in writing under penalty of perjury, as specified
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in Section 1776; certify and make such payroll records available for inspection as provided by
Section 1776; and inform the City of the location of the records.
(e) Apprentices. Contractor shall comply with and be bound by the
provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations
Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.
Contractor shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall
provide City with a copy of the information submitted to any applicable apprenticeship program.
Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of
its subcontractors shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8)
hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor
Code Section 1810.
(g) Penalties for Excess Hours. Contractor shall comply with and be
bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work
excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for
each worker employed in the performance of this Agreement by the Contractor or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant
to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8)
hours per day, and forty (40) hours during any one week shall be permitted upon public work upon
compensation for all hours worked in excess of 8 hours per day at not less than one and one-half
(1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and
3700 provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code Section
1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract.”
Contractor’s Authorized Initials ________
(i) Contractor’s Responsibility for Subcontractors. For every
subcontractor who will perform work under this Agreement, Contractor shall be responsible for
such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section
1720) of the California Labor Code, and shall make such compliance a requirement in any contract
with any subcontractor for work under this Agreement. Contractor shall take all actions necessary
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to enforce such contractual provisions and ensure subcontractor's compliance, including without
limitation, conducting a review of the certified payroll records of the subcontractor on a periodic
basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the
specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or
rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Contractor shall obtain at its sole cost and expense such licenses, permits,
registrations, and approvals as may be required by law for the performance of the services required
by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and
taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are
necessary for the Contractor’s performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor
(i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully
considered how the services should be performed, and (iii) fully understands the facilities,
difficulties and restrictions attending performance of the services under this Agreement. If the
services involve work upon any site, Contractor warrants that Contractor has or will investigate
the site and is or will be fully acquainted with the conditions there existing, prior to commencement
of services hereunder.
(b) Contractor shall promptly, and before the following conditions are
disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous
waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class
I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent
conditions, materially different from those indicated; or (iii) unknown physical conditions at the
site of any unusual nature, different from those ordinarily encountered and generally recognized
as inherent in work of the character provided for in this Agreement, and will materially affect the
performance of the services hereunder.
(c) City shall promptly investigate the conditions, and if it finds that
the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase
in Contractor's cost of, or the time required for, performance of any part of the work, shall issue a
change order per Section 1.10 of this Agreement.
(d) In the event that a dispute arises between City and Contractor
whether the conditions materially differ, or involve hazardous waste, or cause a decrease or
increase in Contractor's cost of, or time required for, performance of any part of the work,
Contractor shall not be excused from any scheduled completion date set, but shall proceed with all
work to be performed under the Agreement. Contractor shall retain any and all rights provided
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either by contract or by law, which pertain to the resolution of disputes and protests between the
contracting parties.
(e) City will compensate Contractor to the extent required by
Government Code Section 4215 by issuing a change order per Section 1.10 of this Agreement.
1.7 Protection and Care of Work and Materials.
The Contractor shall adopt reasonable methods, including providing and
maintaining storage facilities, during the life of the Agreement to furnish continuous protection to
the work, and the equipment, materials, papers, documents, plans, studies and/or other components
thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or
property, until acceptance of the work by City, except such losses or damages as caused by City’s
own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall
not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials
which have been installed or delivered and which may be necessary for the completion of the work.
1.8 Warranty.
Contractor warrants all work under the Agreement (which for purposes of this
Section shall be deemed to include unauthorized work which has not been removed and any
non-conforming materials incorporated into the work) to be of good quality and free from any
defective or faulty material and workmanship. Contractor agrees that for a period of one year (or
the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided
by any manufacturer or supplier of equipment or materials incorporated into the work, whichever
is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified
in writing by the City of any defect in the work or non-conformance of the work to the Agreement,
commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty
at its sole cost and expense. Contractor shall act as soon as requested by the City in response to an
emergency. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace
any portions of the work (or work of other contractors) damaged by its defective work or which
becomes damaged in the course of repairing or replacing defective work. For any work so
corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an
additional one year period, commencing with the date of acceptance of such corrected work.
Contractor shall perform such tests as the City may require to verify that any corrective actions,
including, without limitation, redesign, repairs, and replacements comply with the requirements of
the Agreement. All costs associated with such corrective actions and testing, including the
removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall
be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors,
suppliers and manufacturers with respect to any portion of the work, whether express or implied,
are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not
such warranties and guarantees have been transferred or assigned to the City by separate agreement
and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the
City. In the event that Contractor fails to perform its obligations under this Section, or under any
other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the
City shall have the right to correct and replace any defective or non-conforming work and any
work damaged by such work or the replacement or correction thereof at Contractor's sole expense.
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Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon
demand.
1.9 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all instruments,
prepare all documents and take all actions as may be reasonably necessary to carry out the purposes
of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of
the other.
1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the
services, without invalidating this Agreement, to order extra work beyond that specified in the
Scope of Work or make changes by altering, adding to or deducting from said work. No such extra
work may be undertaken unless a written change order is first given by the Contract Officer to the
Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to
perform this Agreement, which said adjustments are subject to the written approval of the
Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract
Officer prior to commencing the extra work thereunder.
(b) Any increase in compensation of up to ten percent (10%) of the
Contract Sum or any increase in the time to perform of up to one hundred eighty (180) days; and
does not materially affect the Work and which are not detrimental to the Work or to the interest of
the City, may be approved by the Contract Officer. Any greater increases, taken either separately
or cumulatively, must be approved by the City Council.
(c) Any adjustment in the Contract Sum for a Change Order must be in
accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the rates in
the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such
work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract
Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work
of the Change Order completed, to the satisfaction of the City, as follows:
(i) Labor: the cost of labor shall be the actual cost for wages of
workers and subcontractors performing the work for the Change Order at the time such work is
done. The use of labor classifications that would increase the cost of such work shall not be
permitted.
(ii) Materials and Equipment: the cost of materials and
equipment shall be at cost to Contractor or lowest current price which such materials and
equipment are reasonably available at the time the work is done, whichever is lower.
(iii) If the cost of the extra work cannot be agreed upon, the
Contractor must provide a daily report that includes invoices for labor, materials and equipment
costs for the work under the Change Order. The daily report must include: list of names of workers,
classifications, and hours worked; description and list of quantities of materials used; type of
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equipment, size, identification number, and hours of operation, including loading and
transportation, if applicable; description of other City authorized services and expenditures in such
detail as the City may require. Failure to submit a daily report by the close of the next working day
may, at the City’s sole and absolute discretion, waive the Contractor’s rights for that day.
(d) It is expressly understood by Contractor that the provisions of this
Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor
hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope
of Work may be more costly or time consuming than Contractor anticipates and that Contractor
shall not be entitled to additional compensation therefor. City may in its sole and absolute
discretion have similar work done by other contractors.
(e) No claim for an increase in the Contract Sum or time for
performance shall be valid unless the procedures established in this Section are followed.
1.11 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part
hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any
other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Contractor
the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and
incorporated herein by this reference. The total compensation, including reimbursement for actual
expenses, shall not exceed Twenty Thousand Dollars ($20,000) per year (the “Contract Sum”),
unless additional compensation is approved pursuant to Section 1.10.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon
completion; (ii) payment in accordance with specified tasks or the percentage of completion of the
services less the contract retention; (iii) payment for time and materials based upon the
Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates
are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the
Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of
Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures
for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer
in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
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attendance of Contractor at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall
not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Contractor shall furnish to City an original invoice for all work
performed and expenses incurred during the preceding month in a form approved by City’s
Director of Finance. By submitting an invoice for payment under this Agreement, Contractor is
certifying compliance with all provisions of the Agreement. The invoice shall contain all
information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses
by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and
sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories.
Contractor shall not invoice City for any duplicate services performed by more than one person.
City shall, as soon as practicable, independently review each invoice submitted by
the Contractor to determine whether the work performed and expenses incurred are in compliance
with the provisions of this Agreement. Except as to any charges for work performed or expenses
incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause
Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed
invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures,
the City cannot guarantee that payment will occur within this time period. In the event that City
does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and
properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent
allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are
disputed by City, the original invoice shall be returned by City to Contractor, not later than seven
(7) days after receipt by the City, for correction and resubmission. Returned invoices shall be
accompanied by a document setting forth in writing the reasons why the payment request was
rejected. Review and payment by the City of any invoice provided by the Contractor shall not
constitute a waiver of any rights or remedies provided herein or any applicable law.
2.5 Waiver.
Payment to Contractor for work performed pursuant to this Agreement shall not be deemed
to waive any defects in work performed by Contractor.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Contractor shall commence the services pursuant to this Agreement upon receipt of
a written notice to proceed and shall perform all services within the time period(s) established in
the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
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reference. When requested by the Contractor, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Contractor,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires,
earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars,
litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within
ten (10) days of the commencement of such delay notify the Contract Officer in writing of the
causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and
extend the time for performing the services for the period of the enforced delay when and if in the
judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall
be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled
to recover damages against the City for any delay in the performance of this Agreement, however
caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.
3.4 Inspection and Final Acceptance.
City may inspect and accept or reject any of Contractor’s work under this
Agreement, either during performance or when completed. City shall reject or finally accept
Contractor’s work within forty-five (45) days after submitted to City. City shall accept work by a
timely written acceptance, otherwise work shall be deemed to have been rejected. City’s
acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such
gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver
of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining
to warranty and indemnification and insurance, respectively.
3.5 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this
Agreement shall continue in full force and effect until completion of the services but not exceeding
three (3) years from the date hereof, except as otherwise provided in the Schedule of Performance
(Exhibit “D”). The Contract Officer, on behalf of the City, may extend the term of this Agreement
in writing by two (2) terms of one (1) year each.
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Contractor.
The following principals of Contractor (“Principals”) are hereby designated as
being the principals and representatives of Contractor authorized to act in its behalf with respect
to the work specified herein and make all decisions in connection therewith:
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Corey R. Kirschner CEO, President, Vice President,
Secretary, Treasurer
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation
of the foregoing Principals were a substantial inducement for City to enter into this Agreement.
Therefore, the Principals shall be responsible during the term of this Agreement for directing all
activities of Contractor and devoting sufficient time to personally supervise the services hereunder.
All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive
direction and control of the Principals. For purposes of this Agreement, the Principals may not be
replaced nor may their responsibilities be substantially reduced by Contractor without the express
written approval of City. Additionally, Contractor shall make every reasonable effort to maintain
the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform
the services required under this Agreement. Contractor shall notify City of any changes in
Contractor’s staff and subcontractors, if any, assigned to perform the services required under this
Agreement, prior to and during any such performance.
4.2 Status of Contractor.
Contractor shall have no authority to bind City in any manner, or to incur any
obligation, debt or liability of any kind on behalf of or against City, whether by contract or
otherwise, unless such authority is expressly conferred under this Agreement or is otherwise
expressly conferred in writing by City. Contractor shall not at any time or in any manner represent
that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials,
officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers,
employees or agents, shall obtain any rights to retirement, health care or any other benefits which
may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may
have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be the City Manager or such person as may be designated
by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer
is kept informed of the progress of the performance of the services and the Contractor shall refer
any decisions which must be made by City to the Contract Officer. Unless otherwise specified
herein, any approval of City required hereunder shall mean the approval of the Contract Officer.
The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all
documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.4 Independent Contractor.
Neither the City nor any of its employees shall have any control over the manner,
mode or means by which Contractor, its agents or employees, perform the services required herein,
except as otherwise set forth herein. City shall have no voice in the selection, discharge,
supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service. Contractor shall perform all services required
C.7.c
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01247.0026/740766.2
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role. Contractor shall
not at any time or in any manner represent that it or any of its agents or employees are agents or
employees of City. City shall not in any way or for any purpose become or be deemed to be a
partner of Contractor in its business or otherwise or a joint venturer or a member of any joint
enterprise with Contractor.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Contractor, its principals
and employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Contractor shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. All subcontractors shall
obtain, at its or Contractor’s expense, such licenses, permits, registrations and approvals (including
from the City) as may be required by law for the performance of any services or work under this
Agreement. In addition, neither this Agreement nor any interest herein may be transferred,
assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for
the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted
hereunder shall include the transfer to any person or group of persons acting in concert of more
than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all
transfers into account on a cumulative basis. In the event of any such unapproved transfer,
including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall
release the Contractor or any surety of Contractor of any liability hereunder without the express
consent of City.
ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS
5.1 Insurance Coverages.
Without limiting Contractor’s indemnification of City, and prior to commencement
of any services under this Agreement, Contractor shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and amounts described
below and in a form satisfactory to City.
(a) General liability insurance. Contractor shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in
an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that has
not been amended. Any endorsement restricting standard ISO “insured contract” language will not
be accepted.
(b) Automobile liability insurance. Contractor shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and
property damage for all activities of the Contractor arising out of or in connection with Services
to be performed under this Agreement, including coverage for any owned, hired, non-owned or
rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
C.7.c
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(c) Professional liability (errors & omissions) insurance. Contractor shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Contractor agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Contractor shall maintain Workers’
Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at
least $1,000,000).
(e) Subcontractors. Contractor shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
(a) Proof of insurance. Contractor shall provide certificates of insurance to City
as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers’ compensation. Insurance certificates and endorsements must be
approved by City’s Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
(b) Duration of coverage. Contractor shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to property,
which may arise from or in connection with the performance of the Services hereunder by
Contractor, its agents, representatives, employees or subcontractors.
(c) Primary/noncontributing. Coverage provided by Contractor shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be
endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City’s own insurance or self-insurance shall
be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain the insurance it deems necessary and any premium
paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient
to pay premium from Contractor payments. In the alternative, City may cancel this Agreement.
C.7.c
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(e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance or
that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned
policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in
accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the
City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Contractor or others providing insurance evidence in compliance with these specifications to waive
their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against
City, and shall require similar written express waivers and insurance clauses from each of its
subcontractors.
(g) Enforcement of contract provisions (non-estoppel). Contractor
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Contractor of non-compliance with any requirement imposes no additional obligations on the City
nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a given issue and
is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or
a waiver of any type. If the Contractor maintains higher limits than the minimums shown above,
the City requires and shall be entitled to coverage for the higher limits maintained by the
Contractor. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
(i) Notice of cancellation. Contractor agrees to oblige its insurance agent or
broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for
nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each
required coverage.
(j) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall
be additional insureds under such policies. This provision shall also apply to any excess/umbrella
liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(l) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured
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against whom claim is made or suit is brought, except with respect to the insurer’s limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Contractor agrees to ensure that its subcontractors and
any other party involved with the project who is brought onto or involved in the project by
Contractor, provide the same minimum insurance coverage and endorsements required of
Contractor. Contractor agrees to monitor and review all such coverage and assumes all
responsibility for ensuring that such coverage is provided in conformity with the requirements of
this section. Contractor agrees that upon request, all agreements with subcontractors and others
engaged in the project will be submitted to City for review.
(n) Agency’s right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Contractor ninety (90) days advance written notice of such change. If such change
results in substantial additional cost to the Contractor, the City and Contractor may renegotiate
Contractor’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and
approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
(p) Timely notice of claims. Contractor shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Contractor’s performance
under this Agreement, and that involve or may involve coverage under any of the required liability
policies.
(q) Additional insurance. Contractor shall also procure and maintain, at its own
cost and expense, any additional kinds of insurance, which in its own judgment may be necessary
for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Contractor agrees to indemnify, defend and
hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims
or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein of
Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity
for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’
reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance
of or failure to perform any term, provision, covenant or condition of this Agreement, and in
connection therewith:
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(a) Contractor will defend any action or actions filed in connection with
any of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys’ fees incurred in connection therewith;
(b) Contractor will promptly pay any judgment rendered against the
City, its officers, agents or employees for any such claims or liabilities arising out of or in
connection with the negligent performance of or failure to perform such work, operations or
activities of Contractor hereunder; and Contractor agrees to save and hold the City, its officers,
agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a
party to any action or proceeding filed or prosecuted against Contractor for such damages or other
claims arising out of or in connection with the negligent performance of or failure to perform the
work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its
officers, agents or employees, any and all costs and expenses incurred by the City, its officers,
agents or employees in such action or proceeding, including but not limited to, legal costs and
attorneys’ fees.
In addition, Contractor agrees to indemnify, defend and hold harmless the
Indemnified Parties from, any and all claims and liabilities for any infringement of patent rights,
copyrights or trademark on any person or persons in consequence of the use by the Indemnified
Parties of articles to be supplied by Contractor under this Agreement, and of which the Contractor
is not the patentee or assignee or has not the lawful right to sell the same.
Contractor shall incorporate similar indemnity agreements with its subcontractors
and if it fails to do so Contractor shall be fully responsible to indemnify City hereunder therefore,
and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Contractor in the performance of professional
services and work hereunder. The provisions of this Section do not apply to claims or liabilities
occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence,
except that design professionals’ indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Contractor and shall survive
termination of this Agreement.
5.4 Notification of Third-Party Claims.
City shall timely notify Contractor of the receipt of any third-party claim relating
to the work under this Agreement. City shall be entitled to recover from Contractor its reasonable
costs incurred in providing such notification.
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ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Contractor shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of
payroll records in compliance with all applicable laws, or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete and
detailed. The Contract Officer shall have full and free access to such books and records at all times
during normal business hours of City, including the right to inspect, copy, audit and make records
and transcripts from such records. Such records shall be maintained for a period of 3 years
following completion of the services hereunder, and the City shall have access to such records in
the event any audit is required. In the event of dissolution of Contractor’s business, custody of the
books and records may be given to City, and access shall be provided by Contractor’s successor
in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in
providing access to the books and records if a public records request is made and disclosure is
required by law including but not limited to the California Public Records Act.
6.2 Reports.
Contractor shall periodically prepare and submit to the Contract Officer such
reports concerning the performance of the services required by this Agreement as the Contract
Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the
cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor
agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Contractor is providing design services, the cost of the project being designed, Contractor
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Contractor is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data,
notes, computer files, reports, records, documents and other materials (the “documents and
materials”) prepared by Contractor, its employees, subcontractors and agents in the performance
of this Agreement shall be the property of City and shall be delivered to City upon request of the
Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use,
reuse or assignment of such completed documents for other projects and/or use of uncompleted
documents without specific written authorization by the Contractor will be at the City’s sole risk
and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to
such use, reuse or assignment. Contractor may retain copies of such documents for its own use.
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Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors
shall provide for assignment to City of any documents or materials prepared by them, and in the
event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages
resulting therefrom. Moreover, Contractor with respect to any documents and materials that may
qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are
hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) Information gained or work product produced by Contractor in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Contractor. Contractor shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Contractor, its officers, employees, agents or subcontractors, shall
not, without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions,
response to interrogatories or other information concerning the work performed under this
Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided
Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent or subcontractor of
Contractor, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Contractor for any damages, costs and
fees, including attorneys’ fees, caused by or incurred as a result of Contractor’s conduct.
(d) Contractor shall promptly notify City should Contractor, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work performed
there under. City retains the right, but has no obligation, to represent Contractor or be present at
any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and
to provide City with the opportunity to review any response to discovery requests provided by
Contractor. However, this right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and
to performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of San Bernardino, State of California, or any other
appropriate court in such county, and Contractor covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
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Court, venue shall lie exclusively in the Central District of California, in the County of San
Bernardino, State of California.
7.2 Disputes.
(a) Default; Cure. In the event that Contractor is in default under the
terms of this Agreement, the City shall not have any obligation or duty to continue compensating
Contractor for any work performed after the date of default. Instead, the City may give notice to
Contractor of the default and the reasons for the default. The notice shall include the timeframe in
which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may
be extended, though not reduced, if circumstances warrant. During the period of time that
Contractor is in default, the City shall hold all invoices and shall proceed with payment on the
invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect
to pay some or all of the outstanding invoices during the period of default. If Contractor does not
cure the default, the City may take necessary steps to terminate this Agreement under this Article.
Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed
to result in a waiver of the City’s legal rights or any rights arising out of any provision of this
Agreement.
(b) Dispute Resolution. This Agreement is subject to the provisions of
Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract
Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates
certain procedures for the filing of claims and supporting documentation by the Contractor, for the
response to such claims by the City, for a mandatory meet and confer conference upon the request
of the Contractor, for mandatory non-binding mediation in the event litigation is commenced, and
for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This
Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein.
7.3 Retention of Funds.
Contractor hereby authorizes City to deduct from any amount payable to Contractor
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of City
to exercise such right to deduct or to withhold shall not, however, affect the obligations of the
Contractor to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
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provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in
this Agreement, the rights and remedies of the parties are cumulative and the exercise by either
party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in
law or in equity, to cure, correct or remedy any default, to recover damages for any default, to
compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to
obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any
contrary provision herein, Contractor shall file a claim pursuant to Government Code Sections 905
et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Liquidated Damages.
Since the determination of actual damages for any delay in performance of this
Agreement would be extremely difficult or impractical to determine in the event of a breach of
this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum
of Five Hundred Dollars ($500) as liquidated damages for each working day of delay in the
performance of any service required hereunder, as specified in the Schedule of Performance
(Exhibit “D”). The City may withhold from any monies payable on account of services performed
by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215,
Contractor shall not be assessed liquidated damages for delay in completion of the project when
such delay was caused by the failure of the public agency or owner of the utility to provide for
removal or relocation of utility facilities.
7.8 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically
provided in the following Section for termination for cause. The City reserves the right to terminate
this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor,
except that where termination is due to the fault of the Contractor, the period of notice may be
such shorter time as may be determined by the Contract Officer. In addition, the Contractor
reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60)
days’ written notice to City, except that where termination is due to the fault of the City, the period
of notice may be such shorter time as the Contractor may determine. Upon receipt of any notice of
termination, Contractor shall immediately cease all services hereunder except such as may be
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specifically approved by the Contract Officer. Except where the Contractor has initiated
termination, the Contractor shall be entitled to compensation for all services rendered prior to the
effective date of the notice of termination and for any services authorized by the Contract Officer
thereafter in accordance with the Schedule of Compensation or such as may be approved by the
Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated
termination, the Contractor shall be entitled to compensation only for the reasonable value of the
work product actually produced hereunder. In the event of termination without cause pursuant to
this Section, the terminating party need not provide the non-terminating party with the opportunity
to cure pursuant to Section 7.2.
7.9 Termination for Default of Contractor.
If termination is due to the failure of the Contractor to fulfill its obligations under
this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such
damages), and City may withhold any payments to the Contractor for the purpose of set-off or
partial payment of the amounts owed the City as previously stated.
7.10 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to
any action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s
fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed
to have accrued on commencement of such action and shall be enforceable whether or not such
action is prosecuted to judgment.
7.11 Unfair Business Practices Claims.
In entering into this Agreement, Contractor offers and agrees to assign to the City
all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton
Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700)
of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods,
services or materials related to this Agreement. This assignment shall be made and become
effective at the time the City renders final payment to the Contractor without further
acknowledgment of the Parties.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Contractor, or
any successor in interest, in the event of any default or breach by the City or for any amount which
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may become due to the Contractor or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.1 Conflict of Interest.
Contractor covenants that neither it, nor any officer or principal of its firm, has or
shall acquire any interest, directly or indirectly, which would conflict in any manner with the
interests of City or which would in any way hinder Contractor’s performance of services under
this Agreement. Contractor further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Contractor agrees to at all times avoid
conflicts of interest or the appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or
indirect, in this Agreement nor shall any such officer or employee participate in any decision
relating to the Agreement which effects his financial interest or the financial interest of any
corporation, partnership or association in which he is, directly or indirectly, interested, in violation
of any State statute or regulation. The Contractor warrants that it has not paid or given and will not
pay or give any third party any money or other consideration for obtaining this Agreement.
8.2 Covenant Against Discrimination.
Contractor covenants that, by and for itself, its heirs, executors, assigns, and all
persons claiming under or through them, there shall be no discrimination against or segregation
of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry, or other protected class in the performance of
this Agreement. Contractor shall take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, color, creed, religion,
sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class.
8.3 Unauthorized Aliens.
Contractor hereby promises and agrees to comply with all of the provisions of the
Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use of unauthorized aliens,
Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions
imposed, together with any and all costs, including attorneys' fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication
either party desires or is required to give to the other party or any other person shall be in writing
and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
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Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Grand Terrace, 22795 Barton Road, Grand Terrace, California 92313, and in the case of the
Contractor, to the person at the address designated on the execution page of this Agreement. Either
party may change its address by notifying the other party of the change of address in writing.
Notice shall be deemed communicated at the time personally delivered or in seventy-two (72)
hours from the time of mailing if mailed as provided in this Section. All correspondence relating
to this Agreement shall be serialized consecutively.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of
the language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed
to be an original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and
exclusive expression of the understanding of the parties. It is understood that there are no oral
agreements between the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements and understandings, if
any, between the parties, and none shall be used to interpret this Agreement. No amendment to or
modification of this Agreement shall be valid unless made in writing and approved by the
Contractor and by the City Council. The parties agree that this requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives either
party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect,
in this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in
violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
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“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Contractor
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration, or
other thing of value as a result or consequence of obtaining or being awarded any agreement.
Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s),
or other conduct or collusion that would result in the payment of any money, consideration, or
other thing of value to any third party including, but not limited to, any City official, officer, or
employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is
aware of and understands that any such act(s), omission(s) or other conduct resulting in such
payment of money, consideration, or other thing of value will render this Agreement void and of
no force or effect.
Contractor’s Authorized Initials _______
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that
(i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver
this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
City of Grand Terrace, a municipal corporation
_____________________________________
Konrad Bolowich, City Manager
ATTEST:
_____________________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_____________________________________
Adrian R. Guerra, City Attorney
CONTRACTOR:
ST. FRANCIS ELECTRIC, LLC.
By:
___________________________________
Name:
Title:
By:
___________________________________
Name:
Title:
Address:
Two corporate officer signatures required when Contractor is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.
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01247.0026/740766.2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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01247.0026/740766.2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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01247.0026/740766.2 A-1
EXHIBIT “A”
SCOPE OF WORK
I. Contractor shall perform all of the work and comply with all of the specifications and
requirements in Exhibit A-1, including, but not limited to, the “General Provisions” and
“Special Provisions” (as applicable).
II. All work is subject to review and acceptance by the City, and must be revised by the
Contractor without additional charge to the City until found satisfactory and accepted by
City.
III. If applicable, Contractor shall provide safe and continuous passage for pedestrian and
vehicular traffic in accordance with the Work Area Traffic Control Handbook (WATCH),
latest edition.
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01247.0026/740766.2
EXHIBIT “A-1”
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01247.0026/740766.2
TRAFFIC SIGNAL MAINTENANCE AND ON-CALL SERVICES
SCOPE OF SERVICES
Traffic Signal Maintenance
Contractor shall provide traffic signal maintenance services in the City of Grand Terrace,
(“Traffic Signal Maintenance Services”) which shall include, but not be limited to, the following:
I. General Services
A. Comprehensive routine preventative maintenance program (as further
detailed in the Sample Preventative Maintenance Program) that includes: on-call
services and extraordinary maintenance for the City of Grand Terrace at signalized
intersections, synchronized signals and safety lights.
B. Provide preventative maintenance services on a monthly, quarterly, semi-
annual and annual basis
C. Design maintenance program to eliminate or reduce incidences of
malfunctions, complaints and extend the useful life of the City’s traffic signal
equipment through monthly inspection, testing, record keeping, cleaning, repair
and replacement of equipment
D. Assign a Service Manager dedicated to the City of Grand Terrace who will
be responsible for maintaining communication with the City regarding operation
and maintenance of all traffic signal equipment
E. Notify the City of the scheduled dates for preventative maintenance prior to
performing the service
F. Note maintenance visits, findings and recommendations in an electronic
database and on the City’s check list form. Send completed forms to the City each
month.
II. Monthly Inspections
A. The preventative maintenance program (as further detailed in the Sample
Preventative Maintenance Program) must include routine maintenance for traffic
signals, monthly inspection, cleaning of cabinets, cleaning and realignment of
signal indications, continuity checks, and the testing of the City’s interconnect or
fiber optic system to maintain existing operation
B. Inspect, clean, adjust and make a routine inspection of each traffic signal
locations once per month.
C. Technicians must maintain a record of each controller cabinet showing the
date and time checked, and controllers will not be replaced, except for repair,
without prior approval of the City of Grand Terrace.
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01247.0026/740766.2
D. Routine maintenance of safety lights will include one night-time inspection
each month, as well as the replacement of lamps, photocells, ballasts and standard
cobra fixtures within 5 working days of a notice of an outage.
III. Repair and Replacement
A. No upgrade work shall be commenced or undertaken unless authorized by
the City.
B. Repair or replace any and all defective parts of the signal system which
cause signal failure or malfunction, as the need arises, at the contract price for labor,
equipment and materials.
C. Contractor will work within a timely manner, notifying the City within
twenty-four (24) hours of the next working day when any equipment is replaced
with temporary replacements and pending permanent repairs.
IV. Traffic Signal Components
A. Repair, replace or otherwise render in good working condition defective
parts of the traffic signal control equipment with like make and model parts for
temporary and permanent replacements, except as individually agreed upon by the
City
B. Report defective or malfunctioning controller cabinet equipment to the City
for approval to make necessary changes, and record changes on the maintenance
log within the traffic signal controller cabinet.
C. Items no longer covered under the manufacturer’s warranty will be repaired
or replaced with working parts.
D. Report to the City if a controller becomes obsolete or deteriorated to the
point of being beyond repair, and provide an estimate for the replacement of the
controller. Permanent replacement of the traffic signal controller will not be
completed without approval of the City
V. Loop Detector Replacement
A, Notify the City within 48 hours of discovering detector loop failures, and
prepare a written proposal with pricing to replace failed loops within 7 calendar
days of a receipt of a notice to proceed from the City.
VI. All Filters
A. Replace the air filter elements in all cabinets so equipped every six (6)
months in accordance with the organized schedule
VII. Conflict Monitor
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01247.0026/740766.2
A. Test conflict monitors using ATSI or equivalent conflict monitor tester on
an annual basis, and supply the City with a report for each test conducted.
B. Testing will take place on a schedule approved by the City Public Works
Director, or designee.
C. Repair or replace any conflict monitor that does not pass testing and bill as
extraordinary maintenance.
VIII. Night-time Inspections
A. Perform a night time inspection of all traffic signal safety lights and
illuminated street name signs located on major arterial roadways once per month.
Provide a report of outages found to the City and repair all outages within five (5)
business days.
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01247.0026/740766.2
Extraordinary Maintenance/On-Call Services
I. In addition to the Traffic Signal Maintenance Services, Contractor shall provide
extraordinary maintenance (“Extraordinary Maintenance”) and on-call services (“On-Call
Services”). Extraordinary Maintenance and On-Call Services includes, but are not limited
to, the following:
A. Repair damage relating to signal knockdowns, vandalism, or other activities
B. Repair damages from natural disasters
C. Repair of conduit and conductors damaged by construction activities
D. Complete intersection re-wire (scheduled and emergency)
E. Upgrade of equipment that has failed due to age or deterioration
F. Replace LED modules and pedestrian indications
G. Paint cabinet or signal head
H. Replace lenses, detectors, video detection cameras, CCTV cameras
I. Replace failed detector loops
J. Install interconnect
K. Respond to Underground Service Alert requests
L. Assist in inspection of new installations
II. On-Call Services Request Procedure
A. Each task to be performed shall be set forth in a written request (“Request”)
produced by the Contract Officer with a description of the work to be performed,
and the time desired for completion. All tasks shall be carried out in conformity
with all provisions of this Agreement.
B. Within 3 hours of receiving a Request, the Contractor shall prepare a “Task
Proposal” that includes the following components:
1. a written description of the requested task (“Task Description”) including
all components and subtasks, and including any clarifications of the
descriptions provided in the Request;
2. the costs to perform the task (“Task Budget”);
3. an explanation of how the cost was determined; and
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01247.0026/740766.2
4. a schedule for completion of the task (“Task Completion Schedule”),
including a final completion date (“Task Completion Date”).
C. Contract Officer shall approve, modify, or reject the Task Proposal in writing, and
issue a Notice to Proceed when a written agreement has been reached on the Task
Proposal.
D. The task shall be performed at a cost not exceeding the Task Budget.
E. Consultant shall complete the task and deliver all deliverables to Contract Officer
by the Task Completion Date and in accordance with the Task Completion
Schedule.
III. Extraordinary Maintenance
A. If during the performance or Traffic Signal Maintenance Services or On-Call
Services, Contractor encounters a situation where Extraordinary Maintenance is
needed, Contractor shall immediately contact and advise the Director of Public
Works, or his or her designee, regarding the description and the need for
Extraordinary Maintenance. Thereafter, the City Manager, or his or her designee,
may request Extraordinary Maintenance utilizing the On-Call Services Request
Procedure described above.
B. If the City encounters a situation in which Extraordinary Maintenance is required,
it may request Extraordinary Maintenance utilizing the On-Call Services Request
Procedure described above.
C. Contractor shall not perform any Extraordinary Maintenance without the approval
of the Director of Public Works, or his or her designee.
IV. Contractor acknowledges that City has no obligation to request On-Call Services or
Extraordinary Maintenance from Contractor under this Agreement. City may establish a
rotation schedule with multiple consultants, and may seek competing Task Proposals.
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01247.0026/740766.2
Sample Preventative Maintenance Program
The selected firm will be required to provide preventive maintenance for the traffic signal
equipment as listed in this Solicitation. The selected firm will be required to furnish and use
a preventive maintenance checklist form approved by the City for each inspection. The
selected firm will be required to provide one completed electronic copy of the maintenance
checklist to the City following each inspection, to maintain a copy of the maintenance checklist
in the traffic signal controller cabinet, and to maintain a copy of the maintenance checklist
at the Contractor's office of records.
The selected firm will be required to follow a program of continuing comprehensive
maintenance designed to eliminate or reduce the incidence of malfunctions, reduce
complaints, and extend the useful life of the equipment. The program will include, but not
be restricted to, the following:
Routine Maintenance (Once a Month)
• Preventive Maintenance (PM) Checklist Form: maintain a copy of the
Preventive Maintenance Checklist Form approved by the City at each traffic
signal. The PM Checklist Form will be completely filled out during each
maintenance inspection and during any time repairs are made to the traffic
signal controller or any related equipment in the controller cabinet or the signal
equipment at the intersection (detector loops, pedestrian heads, signal heads,
lenses, lamps and signal poles, etc.).
• Controller Cabinet Mounting: Check the snugness of the nuts on the traffic
signal cabinet anchor bolts, tighten, if necessary, being sure not to distort the
cabinet door opening by over tightening.
• Controller Cabinet Foundation Seal: If standing water or evidence of water is
present inside the bottom of the cabinet, check the seal between the bottom
of the foundation for deterioration, and to report the need to reseal the cabinet
foundation as necessary.
• Door Gaskets: Check all door gaskets on the controller cabinet, service cabinet
and any other enclosures for evidence of moisture or deterioration. Report
the need to completely replace any gaskets showing signs of leaking or
deterioration.
• Cabinet Vents: Check the vents in both the cabinet door and above the door,
or at the top of the cabinet to ensure that they are free of any foreign material.
Air Filter: Vacuum, wash, replace or knock out any dust accumulated in air
filters. Take appropriate action based on the condition of the filter.
• Cabinet Fan: Verify that cabinet fan(s) operate properly with a minimum of
noise.
• Thermostat: Verify that the cabinet fan thermostat is set at 96 degrees.
• Interior Light: Verify the proper operation of the cabinet's interior light.
• Door Panel Harnesses: Check the harnesses leading from the main panel and
auxiliary panels on the cabinet door to ensure they are not being pinched and
do not bind against the cabinet door. Adjust, if necessary.
• Hinges and Locks: Check for free movement of all doors, latching assemblies
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01247.0026/740766.2
and locks on the controller cabinet, service cabinet and any other enclosures.
Use a minimum of oil or spray lubricant and remove any excess.
• Vacuum Cabinet: Blow or brush off shelves, terminal blocks and components
and thoroughly vacuum the interior of the cabinet.
• Insect or Rodent Infestation: Check for signs of ants, wasps or other insects or
rodents within the cabinet. Use appropriate insect traps or powders if any
positive findings are discovered. More serious problems shall be reported to the
City.
• Cabinet Grounding: Using appropriate equipment, check annually the resistance
between AC and ground.
• Service Connections: Verify the neutral, ground and power connections are
secure in the controller and service cabinets.
• Plug-In Components: Check that each plug-in component (rack mount detectors,
relays, load switches, etc.) fits tightly and securely.
• Ground Fault Receptacle: Verify the proper operation of "Test" and "Reset"
buttons on GFCI type outlets.
• Intersection Records: Ensure that all intersection cabinet wiring diagrams are
present and up to date.
• Controller Operation: Manually place vehicle and pedestrian calls on each phase
through the cabinet test switches or the controller keypad, to verify controller
servicing of each active phase. Check controller logs for any faults that have
occurred and make note for the file. Verify signal timing is current with timing
sheet in cabinet. Confirm controller time and dates are correct. (Especially after
day light savings time change).
• Conflict Monitor/Malfunction Management Unit: Verify time and dates are
correct in any CMU/MMU with an internal clock.
• Detector Operation (inductive loops): Verify the detection zones for each
detector by observing the turn-on of the appropriate detection indicator as a
vehicle passes over the detector loop(s). Check also that a call is placed on the
correct controller phase.
• Detector Operation (video detection): Verify camera operation by monitoring the
vehicle call on the video controller unit. Also, verify the calls going to the
detector call page in the controller.
• Equipment Displays and Indicators: Verify that all LED and LCD displays and
indications on all cabinet equipment are working properly.
• Pre-Emption Devices: Test any pre-emption devices for proper operation.
• System Telemetry: Check the operation of telemetry on controller display and
phone modem, if equipped, located in the cabinet. Report any malfunction
immediately.
• Battery Backup System: Check battery backup display for AC IN, UPS
OUTPUT, and INVERTER indications. All should be on when utility power is
supplied to the cabinet. Also, check battery level and load level displays. Test
batteries quarterly. Make note if either is out of range. Keep records of events
recorded and total battery run time between maintenance checks to help
indicate problem intersections.
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01247.0026/740766.2
• Check all battery connections to ensure they are clean and secure.
• Safety Lighting (Night Check): Institute a routine night time check of safety
lights and illuminated street name signs at all signalized intersections every
other month and submit a report and an estimate for any repairs necessary
to the City for approval.
• Safety Lighting (Night Check): Includes but not limited to Safety Lighting
on Barton Road Bridge or any other Safety Street Lighting which the City of
Grand Terrace must maintained. Institute a routine night time check of safety
lights every other month and submit a report and an estimate for any repairs
necessary to the City for approval.
Intersection Walk-Around (included as a part of Routine Maintenance once every
two months):
• General: Remove any easily removable, unauthorized signs, stickers and
posters and note any graffiti existing on signal poles or equipment. Notify
City of any graffiti observed on traffic signal equipment.
• Signal Heads: Verify that all vehicle and pedestrian heads properly display
all indications and the signals are not damaged. Verify the alignment of all
heads to the intended direction. Verify that all back plates, visors and doors
are visibly secure. Report any landscaping that restricts the view of signal
heads to the City (Signal heads should be visible from 250 feet). Labor and
material costs to replace malfunctioning displays with Caltrans approved LED
units will be paid in addition to the established flat rate fee per intersection.
• Pedestrian Equipment: Check all pedestrian push buttons (and bicycle push
buttons where provided) and signals by hand to ensure that they are securely
mounted and operating properly. Replace damaged or malfunctioning
buttons with larger size ADA type buttons as necessary.
Internally illuminated street name signs (llSNS): Verify that the IISNS
is adequately connected to frame, clamp and brackets, and no panel is
broken or missing.
• Miscellaneous: Check all detector loops for sealant deterioration, exposed
wire, etc.
Semi-Annual Maintenance:
• Uninterrupted Power Supply (Backup) System:
1. Load-test all batteries .and record on paper and with silver marking pen
on each battery the date and load test results.
2. Perform 15 minute test.
3. Verify bypass switch is operating properly
4. Verify unit is set for 50% fully operational and 50% red flash.
5. Inspect and test battery charging system.
• Video Detection System: Clean and polish video detection camera lenses
and service power supply cable.
• Signal Lenses and Signs: Clean and polish all signal lenses and reflectors,
align all signal heads and adjust all mast arm mounted street name signs.
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01247.0026/740766.2
• Terminal Connections: Test, semi-annually or following any wiring repair,
each terminal screw by backing off slightly then retightening to confirm that
it is secure.
• Check all pull boxes for structural defects, insect or rodent infestations, and
properly secured lids.
• Verify timing charts to controllers. If they are not correct contact City staff
to verify differences.
• Report significant areas of rust on cabinet exterior and signal poles to City
staff.
Records:
Intersection Records
(a) Inventory List: Maintain an inventory list of the equipment in the controller
cabinet at each location. The inventory list shall include the model, manufacture,
serial number and quantity of each piece of equipment and installation date.
The inventory list shall be continually updated and a copy shall be furnished to
the City every six months.
(b) Preventive Maintenance (PM) Checklist Form: Maintain a copy of the Preventive
Maintenance Checklist Form approved by the City at each intersection. The
PM checklist form shall be completely filled out during each routine
maintenance inspection and during any time repairs are made to the controller
or any related equipment in the controller cabinet or the signal equipment at
the intersection (detector loops, pedestrian heads, signal heads, lenses, lamps
and signal poles, etc.).
Monthly Activity Report
Provide a computerized monthly activity report to the City by the fifteenth working
day of each month for the previous month. The report shall be provided both as a
printout and as a Microsoft Excel Spreadsheet compatible computer file transmitted
by e-mail or on a media storage unit (CD or Flash Drive) and shall include the
following:
(a) Time the service calls were received, time arrived at the intersection, the
response time, the number of hours spent for each repair, materials used, and
a special listing of intersections with three or more calls in one month.
(b) A complete record of all work that was performed on the traffic signal equipment
during the previous month including the make, model, and serial number of
any major components or other equipment that was newly installed at each
intersection.
(c) Time and date the PM work was performed.
Pending Repair List
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01247.0026/740766.2
Provide a monthly report of all pending repair work needed at each intersection.
Compensation for all routine "Preventive Maintenance" work identified above will
be paid at an established flat rate fee per intersection for those intersections
maintained in any given month, in accordance with the Cost Proposal, Schedule
A, included in this Solicitation and completed and returned by the selected firm in
its Proposal. (For clarification, each intersection will be billed to the City no more
than once every other month for routine preventive maintenance activities.) No
additional or separate payment will be made for labor and materials, vehicles,
equipment, or for daily travel time from the selected firm's base of operations to
the City. The flat rate fee per intersection represents total compensation for all
routine preventive maintenance work as described herein, unless additional or
separate payment for repairs or unscheduled/emergency work is otherwise
authorized.
Special Note: The selected firm will be required to assign a sufficient number of
traffic signal technicians to the City as may be necessary to provide routine
"Preventive Maintenance" to each traffic signal, as described in this Solicitation.
The City expects traffic signal technicians to be regularly assigned to the City as
necessary to provide routine preventive maintenance, and to respond to
u nscheduled/emergency work ("Extra Work") during regular working hours (8:00 AM
to 5:00 PM, Monday through Friday). An inability to provide maintenance to each
traffic signal every other month may cause the selected firm to be subject to
liquidated damages.
Traffic Signal Interconnect Systems
Provide a quarterly (i.e., every three months) systems check to ensure traffic signal
interconnect systems function in accordance with the timing plans. Investigate and
determine causes for any performance issues (e.g., faulty pedestrian bush buttons,
faulty vehicle detection, faulty commu nication, etc.), and recommend appropriate
repairs necessary for system operation in accordance with the timing plan. Repairs
necessary to improve the function of traffic signal interconnect systems shall be
compensated as "Extra Work".
Special Note: Maintenance of the traffic signal interconnects systems is a critical
component of the City's desired services. The selected firm will be required to
have qualified traffic signal technicians that have demonstrated experience in
maintaining traffic signal interconnect systems, with a proven ability to troubleshoot
and diagnose problems with the efficient operation of these systems.
Compensation for all traffic signal interconnect systems maintenance work
identified above will be considered as included the established flat rate fee paid per
intersection for routine "Preventive Maintenance" work, in accordance with the Cost
Proposal , Schedule A, included in this Solicitation and completed and returned by
the selected firm in its Proposal. No additional or separate payment will be made
for monitoring the function and operation of traffic signal interconnects systems.
Compensation for any necessary repairs to traffic signal interconnect systems will
be paid as "Extra Work".
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01247.0026/740766.2
Underground Service Alert (Dig Alert) Monitoring
The selected firm will be required to adequately mark all traffic signal conduit and
equipment on behalf of the City in accordance with California Government Code
Section 4216 et seq. The City's designated representative will monitor notifications
submitted by Underground Service Alert (USA) to the City, and will furnish
applicable notifications to a representative of the selected firm to coordinate the
marking of any signalized intersections that may be scheduled for construction
work or excavations as evidenced by notification from USA. The selected firm shall
establish a process for monitoring and tracking the marking of any affected
intersection s; an intersection record log shall be created, with the USA notification
and corresponding action noted in the controller, with a copy provided to the City.
The selected firm shall assume all liability for satisfying the City's obligations to
adequately identify u nderground structures in accordance with this law.
Compensation for providing USA - Dig Alert services identified above will be paid at a flat
rate per occurrence in accordance with the Cost Proposal, Schedule A, included in this
Solicitation and completed and returned by the selected firm in its Proposal. No additional or
separate payment will be made for daily travel time from the selected firm's base of operations
to the City.
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01247.0026/740766.2
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
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01247.0026/740766.2
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Contractor shall be compensated $6,690.60 per year for the performance of Traffic Signal
Maintenance Services as shown in the “Base Bid” section of the Bid Schedule provided in
Exhibit C-1.
II. Contractor shall perform On-Call Services and Extraordinary Maintenance at the rates
provided in the “Additive Bid – Labor and Equipment Rates” and “Additive Bid –
Additional Work” sections of the Bid Schedule provided in Exhibit C-1. However, the City
does not expressly or by implication agree that the actual amount of work will correspond
with quantities given in Exhibit C-1, but reserves the right to increase or decrease the
amount of any class or portion as deemed necessary or advisable by the Contract
Officer. Payment will be based upon the actual quantities installed or constructed,
unless otherwise specified.
III. Within the budgeted amounts for each item above, and with the approval of the Contract
Officer, funds may be shifted from one item’s subbudget to another so long as the Contract
Sum is not exceeded per Section 2.1, unless Additional Work is approved per Section 1.10.
IV. The City will compensate Contractor for the Services performed upon submission of a
valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and
travel properly charged to the Services.
V. The total compensation for the Services shall not exceed $20,000 per year as provided in
Section 2.1 of this Agreement.
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01247.0026/740766.2
EXHIBIT C-1
BID SCHEDULE
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EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Contractor shall perform all work timely and in accordance with plans and specifications
as provided in Exhibit A. Further, Contractor shall perform all work timely and in
accordance with a Project Schedule to be developed by Contractor and the Contract Officer
and subject to written approval by the Contract Officer.
II. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
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CITY OF GRAND TERRACE
COUNTY OF SAN BERNARDINO
STATE OF CALIFORNIA
CONTRACT DOCUMENTS
SPECIFICATIONS AND STANDARD DRAWINGS
FOR
TRAFFIC SIGNAL MAINTENANCE &
ON-CALL EMERGENCY SERVICES
April 2022
[Editor’s Note: Timeline Dates below are Subject to Change]
•Issuance of Bid by City
•Deadline Questions/Clarification Requests
•Deadline for Submitting Complete Proposals
•Presentation to City Council for Final Approval
Friday, April 15, 2022
Friday, April 22, 2022 (5:00 p.m.)
Friday, April 29, 2022 (11:00 a.m.)
Tuesday, May 24, 2022 (6:00 p.m)
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TABLE OF CONTENTS
SECTION PAGE
NOTICE INVITING BIDS ........................................................................................................ A-1
INSTRUCTIONS TO BIDDERS .............................................................................................. B-1
PROPOSAL DOCUMENTS
Proposal................................................................................................................... ..... C-1
Bidding Schedule .............................................................................................. ........... C-5
Addenda Acknowledgement.......................................................................................... C-7
Bidders Information ..................................................................................................... C-8
Designation of Subcontractors ..................................................................................... C-10
References .................................................................................................................. C-11
Non-Collusion Affidavit ................................................................................................ C-12
Form of Bid Bond........................................................................................................... C-13
CONTRACT AGREEMENT
Contract Agreement................................................................................................... ... D-1
Faithful Performance Bond.......................................................................................... .. D-9
Labor And Material Bond.............................................................................................. . D-11
Worker's Compensation Insurance Certificate............................................................. . D-14
SPECIAL PROVISIONS
SIGNALS, LIGHTING, & ELECTRICAL SYSTEMS…………………………………… .. SP-5
SOLAR POWERED FLASHING BEACON SYSTEM SPECIFICATIONS……………. SP-8
EXHIBIT A
SCOPE OF WORK with Sample Preventative Maintenance Program
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A-1
NOTICE INVITING BIDS
(TRAFFIC SIGNAL MAINTENANCE AND ON-CALL EMERGENCY
SERVICES)
NOTICE IS HEREBY GIVEN that the City Clerk, on behalf of and as authorized by the
City Council of the City of Grand Terrace (hereinafter referred to as the "City"), will
receive sealed bids at 22795 Barton Road Grand Terrace, California, 92313 in care
of the City Clerk, until 11:00 a.m. on Friday, April 29, 2022 for traffic signal
maintenance and on-call emergency services within the City of Grand Terrace
designated as:
TRAFFIC SIGNAL MAINTENANCE AND
ON-CALL EMERGENCY SERVICES
BID NO. 22-02
A pre-bid conference will not be held for this project.
At the time designated for receiving sealed bids on said Project, the bids will be publicly
opened, examined and read aloud.
All bids must be in writing, must be sealed in an opaque envelope, and addressed
to the City, c/o City Clerk, and delivered or mailed to the City at 22795 Barton
Road Grand Terrace, California 92313 in care of the City Clerk. The envelope
shall be plainly marked in the upper left-hand corner as follows:
ATTENTION: CITY OF GRAND TERRACE c/o CITY CLERK
(BIDDER'S NAME AND ADDRESS)
BID FOR: TRAFFIC SIGNAL MAINTENANCE AND ON-CALL EMERGENCY
SERVICES
Contractor must have Class A or C10 Electrical Contractor License
Engineer’s Estimate: $20,000 annually
Any bid received after the hour stated above for any reason whatsoever, will not be
considered for any purpose but will be returned, unopened, to the bidder.
This project involves traffic signal maintenance and on-call emergency services
throughout the City of Grand Terrace.
The work shall be done under the supervision of the Director of Public Works / City
Engineer and no work or portion of the work shall be paid for until it is approved for
payment by the Director of Public Works / City Engineer, but this shall not prevent
approval of and payment for completed portions of the work as it progresses, payment
acceptance of these portions or of the completed project.
Each bidder must submit a proposal to the City, c/o City Clerk, on standard forms
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A-2
provided in the bid package. Said proposal is to be accompanied by a cash deposit, a
certified or cashier’s check, or a bid bond, made payable to the City, in an amount not
less than 10 percent of the total bid submitted. Said cash deposit or check shall be
forfeited or said bond shall become payable in the event the bidder depositing the same
does not within ten (10) calendar days after written notice execute the Contract.
The successful bidder will be required to furnish with the Contract a Faithful
Performance Bond in the amount of 100 percent of the Contract price, and a Payment
Bond in the amount of 100 percent of the Contract price. The successful bidder will
also be required to furnish certificates of insurance evidencing that all insurance
coverage as required by the Specification has been so secured.
The Contractor may, at Contractor’s sole cost and expense, substitute securities
equivalent to any monies withheld by the City to insure performance under the Contract.
Such securities shall be deposited with the City, or a state federally chartered bank as
escrow agent, who shall pay such monies to the Contractor upon satisfactory
completion of the Contract. Such securities, if deposited by the Contractor, will be
valued by the City, whose decision on valuation of the securities shall be final. The
Contractor shall be the beneficial owner of any securities substituted for monies
withheld and shall receive any accrued interest thereon. Securities eligible for
investment shall include those listed in Government Code Section 16430 and
Government Code Section 4590. No such substitution shall be accepted until the
escrow agreement, letter of credit, form of security and any other document related to
said substitution is reviewed and found acceptable by the City’s attorney. The City
reserves the right to waive any informalities or irregularities or to reject any or all bids, or
any portions of any bid, or to reject and then negotiate the amount and/or terms of any
bid with any bidder, and to be the sole judge of the merits of the respective bids
received. The award of Contract, if made, will be on the basis of the lowest cost to the
City to a responsible bidder whose proposal complies with all the prescribed
requirements.
No bidder may withdraw his bid for a period of thirty (30) days after the bid opening.
Contract Documents, including the Plans and Specifications, may be examined at the
City of Grand Terrace Public Works Department located at 22795 Barton Road, Grand
Terrace, CA 92313 or may be obtained by email request to Shanita Tillman,
Management Analyst, at stillman@grandterrace-ca.gov.
Any questions regarding the bid documents should be directed via e-mail to the
Management Analyst, Shanita Tillman. stillman@grandterrace-ca.gov.
The successful bidder will be required to pay not less than the prevailing wage scale,
determined by the Director of the California Department of Industrial Relations, copies
of which scale are on file in the office of the City Clerk and the office of the Director of
Public Works / City Engineer, and which shall be made available to any interested party
upon request.
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Effective January 1, 2015, in order to be awarded and to perform work on public
works projects, prime contractors and subcontractors must possess and
maintain registration with the Department of Industrial Relations (DIR) at
https://efiling.dir.ca.gov/PWCR. This is a separate requirement from the
Contractors State License Board (CSLB) licensing requirement. See the Special
Provisions for additional details.
The Contractor shall execute the Contract and shall secure all insurance and bonds
required within ten (10) calendar days after the Contractor has been notified in writing of
the award of the Contract.
Payments will be made in cash to the Contractor in accordance with the provisions of
the Specifications and on itemized estimates duly certified and approved by the Director
of Public Works / City Engineer submitted in accordance therewith, based on labor and
materials incorporated into said work during the preceding month by the Contractor.
City of Grand Terrace
BY:
(Date) Debra Thomas, City Clerk
April 15, 2022
C.7.e
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C-1
INSTRUCTIONS TO BIDDERS
CITY OF GRAND TERRACE BID NO: 22-02
CITY CLERK'S OFFICE DUE: April 29, 2022
22795 BARTON ROAD at 11:00 A.M.
GRAND TERRACE, CA 92313
Submit bid in sealed
envelope as indicated
on the cover sheet
BIDS NOT DELIVERED PRIOR TO THE HOUR INDICATED
WILL BE REJECTED
WE ARE PLEASED TO ISSUE THE ENCLOSED SPECIFICATIONS FOR YOUR
CONSIDERATION
FORM OF PROPOSAL: The bidder shall submit a complete proposal which will include this
set of Specifications and any other documents required by these Specifications. The
complete proposal shall be enclosed in a sealed envelope bearing the name of the bidder
and of the project. In the event there is more than one bidding schedule, the bidder may bid
on any individual schedule or on any combination of schedules. All quotations must be
signed with the firm's name and by a responsible officer or employee. Obligations assumed
by such signature must be fulfilled.
Prices quoted by the bidder shall be exclusive of Federal Excise Taxes pursuant to
exemption of political subdivision of a State by Federal Law. Prices quoted by the bidder
shall mean total cost to the City, Freight on Board, delivered to the City of Grand Terrace.
ADDENDA: Any addenda issued during the time of bidding forming a part of the documents
shall be acknowledged on the next page of the Bidding Schedule Section C and will be
made a part of the Contract.
DELIVERY OF PROPOSAL: The proposal shall be delivered by the time and to the place
stipulated in the Notice Inviting Bids. It is the bidder's sole responsibility to see that his
proposal is received in proper time. Any proposal received after the scheduled closing time
for receipt of proposal will be returned to the bidder unopened.
WITHDRAWAL OF PROPOSAL: If for any reason you do not wish to bid on the project,
mark NO BID and state your reasons for not bidding at this time. This withdrawal request
must be signed by the bidder or his authorized representative. Such written request must
be delivered to the place stipulated in the Notice Inviting Bids prior to the scheduled closing
time for receipt of proposals. By following the necessary withdrawal procedures, you will
enhance our efforts to keep our bidders list current. The withdrawal of a proposal shall not
prejudice the right of a bidder to file a new proposal.
OPENING OF PROPOSALS: The proposals will be publicly opened and read at the time
and place stipulated in the Notice Inviting Bids. The City Council of the City of Grand
Terrace reserves the right to reject any and all proposals and/or waive any informalities
thereon.
C.7.e
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C-2
We hope you will attend our formal bid opening and obtain the results as we are unable to
complete our evaluation and furnish this information by phone until noon the following day.
The complete proposal including proposal guaranty shall be enclosed in sealed envelope,
endorsed with the bidder's company name and address on the upper left corner, the bid
number, name of project, hour and date of bid opening as shown in Notice Inviting Bids and
the words "Sealed Bid".
Sealed bids shall be addressed to the City of Grand Terrace c/o City Clerk, 22795 Barton
Road, Grand Terrace, California 92313.
MODIFICATIONS AND ALTERNATIVE PROPOSAL: Unauthorized conditions, limitations,
or provisions attached to a proposal will render it informal and may cause its rejection. The
completed proposal forms shall be without interlineations, alterations, or erasures.
Alternative proposals will not be considered unless specified. Oral, telegraphic, or
telephonic proposals or modifications will not be considered. The City of Grand Terrace
cannot honor any explanation or changes in the bid documents unless written addendum
has been issued.
DISCREPANCIES IN PROPOSALS: In the event there is more than one bid item in a
bidding schedule, the bidder shall furnish a price for all bid items in the schedule, and failure
to do so will render the proposal informal and may cause its rejection. In the event there
are unit price bid items in a bidding schedule and the "amount" indicated for a unit price bid
item does not equal the product of the unit price and quantity, the unit price shall govern
and the amount will be corrected.
PROPOSAL GUARANTEE: Each proposal shall be accompanied by a certified or cashier's
check or bid bond in the amount of not less than 10 percent of the total amount named in
the proposal. Said check or bond shall be made payable to the City and shall be given as a
guarantee that the bidder, if awarded the work, will enter into a Contract within 15 calendar
days after receipt of the Contract from the City, and will furnish the necessary insurance
certificates, faithful performance bond, and labor and material bond; each of said bonds to
be in the amount stated in the Notice Inviting Bids. In case of refusal or failure to enter into
said Contract, the check or bid bond, as the case may be, shall be forfeited to the City. If
the bidder elects to furnish a bid bond as his proposal guarantee, he shall use the bid bond
form bound herein, or one conforming substantially to it in form.
BIDDER'S EXAMINATION OF SITE: Before submitting a proposal, bidder shall carefully
examine the drawings, specifications, and other Contract Documents, and shall visit the site
of the work. It will be assumed that the bidder is familiar with existing site conditions and
has a clear understanding of the requirements of the Contract regarding the furnishing of
materials and performance of work. The submission of a proposal shall be considered
conclusive evidence that the bidder has investigated and is satisfied with the character,
quality, quantities of work to be performed and materials to be furnished.
COMPETENCY OF BIDDERS: In selecting the lowest responsible bidder, consideration
will be given not only to the financial standing but also to the general competency of the
bidder for the performance of the work covered by the proposal. To this end, each proposal
shall be supported by a statement of the bidder's experience as of recent date on the form
C.7.e
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C-3
entitled "INFORMATION REQUIRED OF BIDDER", bound herein. The bidder shall have
recently completed not less than 3 projects of similar type and complexity. No proposal for
the work will be accepted from a Contractor who is not licensed in accordance with
applicable state law.
CONTRACTOR'S LICENSING LAWS: In all State projects where Federal funds are
involved, no bid submitted shall be invalidated by the laws of this State. However, at the
time the Contract is awarded, the Contractor shall be properly licensed in accordance with
the laws of this State. The first payment for work or material under any contract shall not be
made by the Controller unless and until the Registrar of Contractors certifies to the
Controller that the records of the Contractors State License Board indicate that the
Contractor was properly licensed at the time the Contract was awarded. Any bidder or
contractor not so licensed shall be subject to all legal penalties imposed by law, including,
but not limited to, any appropriate disciplinary action by the Contractors State License
Board. The department shall include a statement to that effect in the standard form of
prequalification questionnaire and financial statement. Failure of the bidder to obtain proper
and adequate licensing for an award of a Contract shall constitute a failure to execute the
Contract as provided in Section 10181 and shall result in the forfeiture of the security of the
bidder.
DIR REQUIREMENTS: In order to be awarded and to perform work on public works
projects, prime contractors and subcontractors must possess and maintain
registration with the Department of Industrial Relations (DIR) at
https://efiling.dir.ca.gov/PWCR. This is a separate requirement from the Contractors
State License Board (CSLB) licensing requirement. Contractors and subcontractors
are to submit electronic payroll records to the DIR's Compliance Monitoring Unit
(CMU), in addition to providing wet-ink original copies to the City or its designated
labor compliance officer.
DISQUALIFICATION OF BIDDERS: More than one proposal from an individual, firm,
partnership, corporation, or association under the same or different names will not be
considered. Reasonable grounds for believing that any bidder is interested in more than
one proposal for the work contemplated will cause the rejection of all proposals in which
such bidder is interested. If there is reason for believing that collusion exists among the
bidders, all bids will be rejected and none of the participants in such collusion will be
considered in future proposals. No proposal will be accepted from a Contractor who is not
licensed in accordance with the provision of Chapter 9 of Division III of the Business and
Profession Code.
RETURN OF PROPOSAL GUARANTY: The City will return the proposal guarantees
accompanying each of the proposals which are not used in making the award once the
Contract has been finally executed.
AWARD OF CONTRACT: Award of a Contract, if it is awarded, will be based primarily on
the lowest overall cost (total project with additive bids) to the City, and will be made to a
responsible bidder whose proposal complies with all the requirements prescribed.
Preference will be given by the City of Grand Terrace to the lowest responsible bidder
furnishing products made in the continental United States. Where the price of an
acceptable American made product is within 5% of a non-American made product, award
will be made to the domestic manufacturer.
C.7.e
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C-4
Evaluation of the bidder's experience and additional information requested on the form
"INFORMATION REQUIRED OF BIDDERS", bound herein, also will be a determining factor
in arriving at an award. Any such award will be made within 60 calendar days after opening
of the proposals. Unless otherwise indicated, a single award will not be made for less than
all the bid items in an individual bidding schedule. In the event there is more than one
bidding schedule, the City may award schedules individually or in combination. The City
reserves the right to reject any or all bids, to waive any informality in a bid, and to make
awards in the interests of the City.
BUY AMERICA REQUIREMENTS: Attention is directed to the "Buy America" requirements
of the Surface Transportation Assistance Act of 1982 (Section 165) and the regulations
adopted pursuant thereto. In accordance with said law and regulations, all manufacturing
processes for cement and steel materials furnished for incorporation into the work on this
project shall occur in the United States.
The requirements imposed by said law and regulations do not prevent a minimal use of
foreign cement or steel materials if the cost of such materials used does not exceed
one-tenth of 1 percent (0.1%) of the total Contract cost or $2,500, whichever is greater. The
Contractor shall furnish the Engineer acceptable documentation of the quantity and value of
any foreign cement or steel prior to incorporating such materials into the work.
EXECUTION OF CONTRACT: The bidder to whom award is made shall execute a written
Contract with the City on the form of agreement provided, shall secure all insurance and
shall furnish all certificates and bonds required by the Specifications within 10 calendar
days after receipt of the Contract from the City. No Contract shall be binding upon the City
until the City Attorney has approved the Contract execution between the City and
Contractor. Failure or refusal to enter into a Contract as herein provided or to conform to
any of the stipulated requirements in connection therewith shall be just cause for annulment
of the award and the forfeiture of the proposal guarantee. If the successful bidder refuses
or fails to execute the Contract, the City may award the Contract to the second lowest
responsible bidder. If the second lowest responsible bidder refuses or fails to execute the
Contract, the City may award the Contract to the third lowest bidder to execute the Contract;
such bidder's guarantees shall be likewise forfeited to the City.
TIME OF COMPLETION: The Contractor shall be allotted the number of working days as
specified in the Agreement to complete the work to the satisfaction of the City.
C.7.e
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C-1
PROPOSAL
FOR
TRAFFIC SIGNAL MAINTENANCE AND ON-CALL EMERGENCY SERVICES
Bids due no later than 11:00 AM on Friday, April 29, 2022 at the office of the City
Clerk.
TO: CITY OF GRAND TERRACE, acting by and through its Governing Body, herein
called the "CITY".
Pursuant to and in compliance with your Notice to Contractors calling for Bids and other
documents relating thereto, the undersigned bidder, having familiarized himself with the
terms of the Contract, the local conditions affecting the performance of the Contract,
and the cost of the work at the place where the work is to be done, and with the
drawings and specifications and other Contract Documents, hereby proposed and
agrees to perform within the time stipulated, the Contract, including all of its component
parts, and everything required to be performed, and to provide and furnish any and all
applicable taxes, utility and transportation services necessary to perform the Contract
and complete in a workmanlike manner all of the work required in connection with the
project known as: “TRAFFIC SIGNAL MAINTENANCE AND ON-CALL EMERGENCY
SERVICES”.
All in strict conformity with the specifications and other Contract Documents, including
Addenda No. , and , on
file at the OFFICE OF THE CITY CLERK, 22795 BARTON ROAD, GRAND TERRACE,
CALIFORNIA, 92313, for the sum of:
(SEE BID SCHEDULE FOR COST BREAKDOWN OF ITEMS)
COMPANY NAME
_________________________________________________________________
TITLE
CITY ZIP CODE
TELEPHONE ( ______ ) _____________ ____________________
CONTRACTOR’S LICENSE NO.
DIR REGISTRATION NO.
C.7.e
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C-2
DATE BIDDER’S NAME, ADDRESS & PHONE
CONTRACTOR’S LICENSE NO.
CITY BUSINESS LICENSE NO.
(if available) __________________________________
CORPORATE SEAL
Corporation incorporated under
the State of
TELEPHONE: ____________________
(Area Code)
BY:
Signature
Print or type name
TITLE:
Names and addresses of all members of co-partnership or names and titles of all
officers of the corporation:
C.7.e
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C-5
BID SCHEDULE
FOR
TRAFFIC SIGNAL MAINTENANCE AND ON-CALL EMERGENCY SERVICES
BIDDER:_____________________________________________
(Company Name)
BASE BID
ITEM
NO. DESCRIPTION OF ITEMS
ESTIMATED
QUANTITY UNIT PRICE IN WORDS
UNIT
PRICE TOTAL COST
1 Routine Maintenance 8
MONTHLY TOTAL
ANNUAL TOTAL
TOTAL BASE BID:
(WORDS)
$
(FIGURE)
BASIS OF AWARD: THE CITY WILL MAKE AN AWARD TO THE LOWEST,
RESPONSIVE/RESPONSIBLE BIDDER. THE LOWEST, RESPONSIVE BIDDER WILL BE
DETERMINED BY THE TOTAL BASE BID.
ADDITIVE BID - LABOR AND EQUIPMENT RATES
ITEM NO. DESCRIPTION OF ITEMS REGULAR TIME OVERTIME
1. Labor Hourly Rates
1a. Traffic Signal Maintenance Technician
1b. Laborer
1c. Licensed Senior Traffic Engineer
1d. Licensed Associate Traffic Engineer
1e. Traffic Engineering Technician
1f. Traffic Signal and Safety Light
Inspector
C.7.e
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C-6
2. Equipment Hourly Rates
2a. Bucket Truck
2b. Crane Truck
ADDITIVE BID – ADDITIONAL WORK
ITEM
NO. DESCRIPTION OF ITEMS
UNIT
UNIT PRICE IN
WORDS UNIT PRICE
1.
Clean and Paint Traffic
Signal Head and
Framework
Each
2.
Clean and Paint
Controller and Service
Cabinet
Each
3.
Clean and Paint
Pedestrian Buttons and
Framework
Each
4. Replace Type A Detector
Loop (1 to 6 loops)
Per
Loop
5. Replace Type A Detector
Loop (7 or more loops)
Per
Loop
6. Replace Type D Detector
Loop (1 to 6 loops)
Per
Loop
7. Replace Type D Detector
Loop (7 or more loops)
Per
Loop
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C-7
ADDENDA ACKNOWLEDGMENT
The undersigned acknowledges receipt of the following ADDENDA and the cost if any,
or such revisions have been included in the TOTAL BID of the Bidding Schedule (s).
ADDENDUM NO. _________________________________, DATED ______________
ADDENDUM NO. _________________________________, DATED ______________
ADDENDUM NO. _________________________________, DATED ______________
ADDENDUM NO. _________________________________, DATED ______________
Name of Bidder_________________________________________________________
Address ______________________________________________________________
State License No. _______________________ Telephone No. ___________________
By: _______________________________
Signature
_______________________________
Title
Date the ______ day of _________________, _______
C.7.e
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C-8
BIDDER'S INFORMATION
BIDDER certifies that the following information is true and correct:
Bidder's Name
Business Address
Telephone
State Contractor's License No.
Original Date Issued Expiration Date
DIR Registration No.
The following are the names, titles, addresses, and telephone numbers of all
individuals, firm members, partners, joint ventures, and/or corporate officers having a
principal interest in this proposal:
The dates of any voluntary or involuntary bankruptcy judgments against any principal
having an interest in this proposal, or any firm, corporation, partnership or joint venture
of which any principal having an interest in this proposal was an owner, corporate
officer, partner, or joint venture are as follows:
All current and prior DBA's, alias, and/or fictitious business names for any principal
having an interest in this proposal are as follows:
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C-9
IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names,
title, hands, and seals of all aforenamed principals this day of , 20 .
BIDDER
Subscribed and sworn to this day of , 20 .
NOTARY PUBLIC
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C-10
DESIGNATION OF SUBCONTRACTORS
BIDDER proposes to subcontract certain portions of the work, and to procure materials
and equipment from suppliers and vendors as follows:
NAME, ADDRESS, TELEPHONE NUMBER, LICENSE NO.,
AND DIR REG NO. OF SUBCONTRACTORS ITEMS OF WORK
Prior to award of contract, Contractor shall submit a list of suppliers and vendors in
writing to the City Engineer.
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C-11
REFERENCES
The Contractor shall list in the spaces provided below, not less than three comparable
contracts which have been completed within the past two years.
Contract
Year(s) Type of Work Performed
Annual Contract
Amount
Client/Agency
Name
Contact Name/Title
Phone Number
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C-12
NON-COLLUSION AFFIDAVIT
STATE OF CALIFORNIA )
) SS
COUNTY OF )
(NAME),
affiant being first duly sworn, deposes and says:
that he or she is the of
(sole owner, partner, other proper title)
, the party making the foregoing bid and (Contracting Firm Name)
that the Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the Bid is genuine and not collusive or
sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in
a false or sham Bid, and has not directly or indirectly colluded, conspired, connived, or agreed
with any Bidder or anyone else to put in a sham Bid, or that anyone shall refrain from bidding;
that the Bidder has not in any manner, directly or indirectly sought by agreement,
communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder,
or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to
secure any advantage against the public body awarding the Contract of anyone interested in the
proposed Contract; that all statements contained in the Bid are true; and, further, that the Bidder
has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the
contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any
fee to any corporation, partnership, company associations, organization, bid depository, or to
any member or agent thereof to effectuate a collusive or sham Bid. (Public Contract Code
Section 7106)
Bidder's Name:
Bidder's Address:
Telephone No.:
(Signature of Bidder) (Title)
All signatures must be notarized and securely attached to this form.
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C-13
FORM OF BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned,
, as Principal, and
as Surety, are hereby and firmly bound unto as
Owner in the penal sum of for the payment of
which, will and truly to be made, we hereby jointly and severally bind ourselves, our
heirs, executors, administrator, successors and assigns.
Signed this day of
,2022. The condition of the above obligation is such that whereas the Principal has
submitted to certain Bid, attached hereto and hereby
made a part hereof to enter into a Contract in writing for the TRAFFIC SIGNAL
MAINTENANCE AND ON-CALL EMERGENCY SERVICES.
NOW, THEREFORE,
a.If said Bid shall be rejected, or in the alternate,
b.If said Bid shall be accepted and the Principal shall execute and deliver a
Contract in the Form of Contract attached hereto (properly completed in
accordance with said Bid) and shall furnish a bond for his faithful performance
of said Contract, and shall in all other respects perform the agreement
created by said Bid, then this obligation shall be void, otherwise, the same
shall remain in force and effect; it is expressly understood and agreed that the
liability of the Surety for any and all claims hereunder shall, in no event,
exceed the penal amount of this obligation as herein stated.
The Surety, for value received, hereby stipulates and agrees that the obligation of said
Surety and its bond shall be in no way impaired or affected by any extension of the time
within which the Owner may accept such Bid; and said Surety does hereby waive notice
of any such extension.
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C-14
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands
and seals, and such of them as are corporations have caused their corporate seals to
be hereto affixed and these presents to be signed by their proper officers, the day and
year first mentioned.
PRINCIPAL:
BY:
SEAL
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D-1
CONTRACT AGREEMENT
THIS CONTRACTORS AGREEMENT (“Agreement”) is made and entered into this ____ day
of ________2022, (“Effective Date”) by and between the CITY OF GRAND TERRACE
(“City”), a public entity, and____________________________., ("Contractor"), a California
Corporation.
1.Scope of Services. Contractor shall perform all the services as described as follows:
a)For and in consideration of the payments and agreements hereinafter mentioned to be
made and performed by said City, said Contractor agrees with said City to perform and
complete in a workmanlike manner all work required under the Bidding Schedule of the
City’s Specification, in accordance with the Specifications and Drawings therefor, to
furnish at his own expense all labor, materials, equipment, tools and services necessary
therefor, except those materials, equipment, tools and services as may be stipulated in
said specification to be furnished by said City and to do everything required by this
Agreement and the said Specifications and Drawings.
b)The Notice Inviting Bids, Instructions to Bidders, Proposal, Information required of
Bidder, Specification, Drawings, Exhibits and all addenda issued by the City with respect
to the foregoing prior to the opening of bids, are hereby incorporated in and made a part
of this Agreement.
c)In entering into a Public Works Contract for a subcontract to supply goods, services or
materials pursuant to a Public Works Contract, the Contractor or subcontractor offers and
agrees to assign to the City all rights, title, and interest in and to all causes of action it
may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright
Act (Chapter 2 commencing with Section 16700) of Part 2 of Division 7 of the Business
and Professions Code, arising from purchases of goods, services, or materials pursuant to
the Public Works Contract or the subcontract. This assignment shall be made and
become effective at the time the City tenders final payment to the Contractor without
further acknowledgment by the parties.
2.Term. This Agreement shall be effective on the date first written above and continue for a
period of three years unless terminated earlier pursuant to provisions herein. A maximum of two
one year extensions may be granted by the City.
3.Compensation/Payment. Contractor shall perform the Services under this Agreement for
the total sum not to exceed ____________________________. Payment shall be made in
accordance with City's usual accounting procedures upon receipt and approval of an itemized
invoice setting forth the services performed. The invoices shall be delivered to City at the
address set forth in Section 4, hereof.
4.Notices. Any notices required to be given hereunder shall be in writing and shall be
personally served or given by mail. Any notice given by mail shall be deemed given when
deposited in the United States Mail, certified and postage prepaid, addressed to the party to be
served as follows:
To City To
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D-2
City of Grand Terrace
22795 Barton Rd. Bldg. B
Grand Terrace, CA 92313
5. Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the
general prevailing wage rates of per diem wages and overtime and holiday wages determined by
the Director of the Department of Industrial Relations under Section 1720 et seq. of the
California Labor Code and implemented the City Council of the City of Grand Terrace. The
Director’s determination is on file and open to inspection in the office of the City Clerk and is
referred to and made a part hereof; the wage rates therein ascertained, determined, and specified
are referred to and made a part hereof as though fully set forth herein.
6. Contract Administration. A designee of the City will be appointed to administer this
Agreement on behalf of City and shall be referred to herein as Contract Administrator.
7. Standard of Performance. While performing the Services, Contractor shall exercise the
reasonable care and skill customarily exercised by reputable members of Contractors in the
Metropolitan Southern California Area, and shall use reasonable diligence and best judgment
while exercising its skill and expertise.
8. Personnel. Contractor shall furnish all personnel necessary to perform the Services and shall
be responsible for their performance and compensation. Contractor recognizes that the
qualifications and experience of the personnel to be used are vital to Contractor and timely
completion of the Services.
9. Assignment and Subcontracting. Neither party shall transfer any right, interest, or
obligation in or under this Agreement to any other entity without prior written consent of the
other party. In any event, no assignment shall be made unless the assignee expressly assumes the
obligations of assignor under this Agreement, in writing satisfactory to the parties. Contractor
shall not subcontract any portion of the work required by this Agreement without prior written
approval by the responsible City’s Contract Administrator. Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement, including without
limitation, the insurance obligations set forth in Section 13. Contractor acknowledges that any
transfer of rights may require City Manager and/or City Council approval.
10. Independent Contractor. In the performance of this Agreement, Contractor and his
employees, subcontractors and agents, shall act in an independent capacity as independent
contractors, and not as officers or employees of the City or the City of Grand Terrace.
Contractor acknowledges and agrees that the City has no obligation to pay or withhold state or
federal taxes or to provide workers’ compensation or unemployment insurance to Contractor to
Contractors employees, subcontractors and agents. Contractor as an independent contractor shall
be responsible for any and all taxes that apply to Contractor as an employer.
11. PERS Eligibility Indemnity. In the event that Contractor or any employee, agent, or
subcontractor of Contractor providing services under this Agreement claims or is determined by
a court of competent jurisdiction or the California Public Employees Retirement System
(“PERS”) to be eligible for enrollment in PERS as an employee of the City, Contractor shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Contractor or its employees, agents, or
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D-3
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement
to any contribution to be paid by City for employer contribution and/or employee contributions
for PERS benefits.
12 Indemnifications.
12.1 Indemnity. Except as to the sole negligence or willful misconduct of the City,
Contractor shall defend, indemnify and hold the City, and its officers, employees and
agents, harmless from any and all loss, damage, claim for damage, liability, expense or
cost, including attorneys’ fees, which arises out of or is in any way connected with the
performance of work under this Agreement by Contractor or any of the Contractor's
employees, agents or subcontractors and from all claims by Contractor's employees,
subcontractors and agents for compensation for services rendered to in the performance
of this Agreement, notwithstanding that the City may have benefitted from their services.
This indemnification provision shall apply to any acts or omissions, willful misconduct or
negligent conduct, whether active or passive, on the part of Contractor or of Contractor's
employees, subcontractors or agents.
12.2 Attorney’s Fees. The parties expressly agree that any payment, attorneys’ fees,
costs or expense that the City incurs or makes to or on behalf of an injured employee
under the City’s self-administered workers' compensation is included as a loss, expense
or cost for the purposes of this Section, and that this Section shall survive the expiration
or early termination of the Agreement.
13. Insurance.
13.1 General Provisions. Prior to the City’s execution of this Agreement, Contractor
shall provide satisfactory evidence of, and shall thereafter maintain during the term of
this Agreement, such insurance policies and coverage’s in the types, limits, forms and
ratings required herein. The rating and required insurance policies and coverage’s may be
modified in writing by the City’s Risk Manager or City Attorney, or a designee, unless
such modification is prohibited by law.
13.1.1 Limitations. These minimum amounts of coverage shall not constitute any
limitation or cap on Contractor’s indemnification obligations under Section 12 hereof.
13.1.2 Ratings. Any insurance policy or coverage provided by Contractor as
required by this Agreement shall be deemed inadequate and a material breach of this
Agreement, unless such policy or coverage is issued by insurance companies
authorized to transact insurance business in the State of California with a policy
holder’s rating of A- or higher and a Financial Class of VII or higher.
13.1.3 Cancellation. The policies shall not be canceled unless thirty (30) days prior
written notification of intended cancellation has been given to City by certified or
registered mail, postage prepaid.
13.1.4 Adequacy. The City, its officers, employees and agents make no
representation that the types or limits of insurance specified to be carried by
Contractor pursuant to this Agreement are adequate to protect. If Contractor believes
that any required insurance coverage is inadequate, Contractor will obtain such
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D-4
additional insurance coverage as deems adequate, at Contractor's sole expense.
13.2 Workers’ Compensation Insurance: By executing this Agreement, certifies that
Contractor is aware of and will comply with Section 3700 of the Labor Code of the State
of California requiring every employer to be insured against liability for workers’
compensation, or to undertake self-insurance before commencing any of the work.
Contractor shall carry the insurance or provide for self-insurance required by California
law to protect said Contractor from claims under the Workers’ Compensation Act. Prior
to City's execution of this Agreement, Contractor shall file with City either (1) a
certificate of insurance showing that such insurance is in effect, or that Contractor is self-
insured for such coverage, or (2) a certified statement that Contractor has no employees,
and acknowledging that if Contractor does employ any person, the necessary certificate
of insurance will immediately be filed with City. Any certificate filed with City shall
provide that City will be given ten (10) days prior written notice before modification or
cancellation thereof.
13.3 Commercial General Liability and Automobile Insurance. Prior to City's
execution of this Agreement, Contractor shall obtain, and shall thereafter maintain during
the term of this Agreement, commercial general liability insurance and automobile
liability insurance as required to insure against damages for personal injury, including
accidental death, as well as from claims for property damage, which may arise from or
which may concern operations by anyone directly or indirectly employed by, connected
with, or acting for or on behalf of Contractor. The City and the City, and its officers,
employees and agents, shall be named as additional insured’s under the Contractor’s
insurance policies.
13.3.1 Contractor’s commercial general liability insurance policy shall cover both
bodily injury (including death) and property damage (including, but not limited to,
premises operations liability, products-completed operations liability, independent ’s
liability, personal injury liability, and contractual liability) in an amount not less than
$1,000,000 per occurrence and a general aggregate limit in the amount of not less
than $2,000,000.
13.3.2 Contractors automobile liability policy shall cover both bodily injury and
property damage in an amount not less than $500,000 per occurrence and an
aggregate limit of not less than $1,000,000. All of Contractor’s automobile and/or
commercial general liability insurance policies shall cover all vehicles used in
connection with Contractor’s performance of this Agreement, which vehicles shall
include, but are not limited to, owned vehicles, leased vehicles, Contractor’s
employee vehicles, non-owned vehicles and hired vehicles.
13.3.3 Prior to City's execution of this Agreement, copies of insurance policies or
original certificates and additional insured endorsements evidencing the coverage
required by this Agreement, for both commercial general and automobile liability
insurance, shall be filed with City and shall include the City and its officers,
employees and agents, as additional insured’s. Said policies shall be in the usual
form of commercial general and automobile liability insurance policies, but shall
include the following provisions:
It is agreed that the City of Grand Terrace and its officers, employees and agents,
are added as additional insures under this policy, solely for work done by and on
behalf of the named insured for the City of Grand Terrace.
13.4 Subcontractors’ Insurance. Contractor shall require all of its subcontractors to
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carry insurance, in an amount sufficient to cover the risk of injury, damage or loss that
may be caused by the subcontractors’ scope of work and activities provided in
furtherance of this Agreement, including, but without limitation, the following
coverage’s: Workers Compensation, Commercial General Liability, Errors and
Omissions, and Automobile liability. Upon City’s request, Contractor shall provide City
with satisfactory evidence that Subcontractors have obtained insurance policies and
coverage’s required by this section.
14.Business Tax. Contractor understands that the Services performed under this Agreement
constitutes doing business in the City of Grand Terrace, and Contractor agrees that Contractor
will register for and pay a business tax pursuant to Chapter 5.04 of the Grand Terrace Municipal
Code and keep such tax certificate current during the term of this Agreement.
15.Time of Essence. Time is of the essence for each and every provision of this Agreement.
16.City's Right to Employ Other. City reserves the right to employ other in connection with
the Services.
17.Solicitation. Contractor warrants that they have not employed or retained any person or
City to solicit or secure this Agreement, nor has it entered into any agreement or understanding
for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement.
For breach of this warranty, City shall have the right to terminate this Agreement without
liability and pay only for the value of work has actually performed, or, in its sole discretion, to
deduct from the Agreement price or otherwise recover from Contractor the full amount of such
commission, percentage, brokerage or commission fee. The remedies specified in this section
shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement.
18.General Compliance with Laws. Contractor shall keep fully informed of federal, state and
local laws and ordinances and regulations which in any manner affect those employed by
Professional, or in any way affect the performance of services by Contractor pursuant to this
Agreement. Contractor shall at all times observe and comply with all such laws, ordinances and
regulations, and shall be solely responsible for any failure to comply with all applicable laws,
ordinances and regulations.
19.Amendments. This Agreement may be modified or amended only by a written Agreement
and/or change order executed by the Contractor and the City.
20.Termination. City, by notifying Contractor in writing, shall have the right to terminate any
or all of professional’s services and work covered by this Agreement at any time, with or without
cause. In the event of such termination, Contractor may submit s final written statement of the
amount of Contractor's services as of the date of such termination based upon the ratio that the
work completed bears to the total work required to make the report complete, subject to the
City’s rights under Sections 16 and 21 hereof. In ascertaining the work actually rendered
through the termination date, City shall consider completed work, work in progress and complete
and incomplete reports and other documents only after delivered to City.
20.1 Other than as stated below, City shall give Contractor thirty (30) days prior written
notice prior to termination.
20.2 City may terminate this Agreement upon fifteen (15) days written notice to
Contractor, in the event:
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20.2.1 Contractor substantially fails to perform or materially breaches the Agreement;
or
20.2.2 City decides to abandon or postpone the Services.
21. Offsets. Contractor acknowledges and agrees that with respect to any business tax or
penalties thereon, utility charges, invoiced fee or other debt which Contractor owes or may owe
to the City, City reserves the right to withhold and offset said amounts from payments or refunds
or reimbursements owed by City to Contractor. Notice of such withholding and offset shall
promptly be given to by City in writing. In the event of a dispute as to the amount owed or
whether such amount is owed to the City, City will hold such disputed amount until either the
appropriate appeal process has been completed or until the dispute has been resolved.
22. Successors and Assigns. This Agreement shall be binding upon City and its successors
and assigns, and upon Contractor and its permitted successors and assigns, and shall not be
assigned by, Contractor either in whole or in part, except as otherwise provided in paragraph 9 of
this Agreement.
23. Governing Law, Venue, Dispute Resolution and Attorneys' Fees. This Agreement shall
be governed by and construed in accordance with laws of the State of California. Prior to
commencing suit in a court of competent jurisdiction, any controversy, dispute or claim arising
out of the Agreement shall first be submitted to an alternative dispute resolution process as set
forth in Section 24 herein. Any action at law or in equity brought by either of the parties hereto
for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a
court of competent jurisdiction in the County of San Bernardino, State of California, and the
parties hereby waive all provisions of law providing for a change of venue in such proceedings to
any other county. In the event either party hereto shall bring suit to enforce any term of this
Agreement or to recover any damages for and on account of the breach of any term or condition
of this Agreement, it is mutually agreed that the prevailing party in such action shall recover all
costs thereof, including reasonable attorneys' fees, to be set by the court in such action.
24. Alternative Dispute Resolution. In the event of any controversy, dispute or claim arising
out of or relating to this Agreement, the parties hereto shall consult and negotiate with each other
and, recognizing their mutual interest, attempt to reach a solution satisfactory to both parties. If
they do not reach settlement within a period of 60 days, the matter shall be submitted to an
alternative dispute resolution process, either nonbinding arbitration or mediation, (“Process”) by
written notice from either party to the other. The parties shall meet and confer in good faith and
select a Process and an arbitrator or a mediator that is agreeable to both sides. The selected
Process shall be completed no later than 120 days (“Process Period”) after tender of the
aforementioned written notice, unless the Parties mutually agree to an extension of the Process
Period. If the matter is not successfully resolved by the selected Process, within the Process
Period, the parties are free to commence litigation in a court of competent jurisdiction as defined
in Section 23 herein. Any litigation commenced without both parties’ consent prior to the end
of the Process Period, shall be subject to a stay until the end of the Process Period. The Parties
further agree to equally bear the cost of the Process.
25. Nondiscrimination. During Contractor’s performance of this Agreement, Contractor shall
not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age,
physical disability, mental disability, medical condition, including the medical condition of
Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status,
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sex, or sexual orientation, in the selection and retention of employees and subcontractors and the
procurement of materials and equipment, except as provided in Section 12940 of the California
Government Code. Further, Contractor agrees to conform to the requirements of the Americans
with Disabilities Act in the performance of this Agreement.
26. Severability. Each provision, term, condition, covenant and/or restriction, in whole and in
part, of this Agreement shall be considered severable. In the event any provision, term,
condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared
invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed
from this Agreement and shall not affect any other provision, term, condition, covenant and/or
restriction of this Agreement, and the remainder of the Agreement shall continue in full force and
effect.
27. Authority: The individuals executing this Agreement and the instruments referenced herein
on behalf of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions hereof and thereof.
28. Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement
of the terms of the agreement between the parties pertaining to the subject matter of this
Agreement, and supersedes all prior and contemporaneous understandings or agreements of the
parties. Neither party has been induced to enter into this Agreement by, nor is neither party
relying on, any representation or warranty outside those expressly set forth in this Agreement.
29. Interpretation. City and Contractor acknowledge and agree that this Agreement is the
product of mutual arms-length negotiations and accordingly, the rule of construction, which
provides that the ambiguities in a document shall be construed against the drafter of that
document, shall have no application to the interpretation and enforcement of this Agreement.
29.1 Titles and captions are for convenience of reference only and do not define,
describe or limit the scope or the intent of the Agreement or any of its terms. References
to section numbers are to sections in the Agreement unless expressly stated otherwise.
29.2 This Agreement shall be governed by and construed in accordance with the laws
of the State of California in effect at the time of the execution of this Agreement.
IN WITNESS WHEREOF City and Contractor have caused this Agreement to be duly
executed the day and year first above written.
THE CITY OF GRAND TERRACE,
A public body
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By: _________________________
Konrad Bolowich
City Manager
Attest: ______________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
_______________________
Adrian Guerra
City Attorney
COMPANY
By: _____________________________________________
________________________________________________
[Printed Name and Title]
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D-14
WORKER'S COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor
Code, Section 1860 and 1861:
I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability worker's
compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before
commencing the performance of the work of this Contract.
DATE: (Contractor)
(By)
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TRAFFIC SIGNAL MAINTENANCE SERVICES SP-15
SPECIAL PROVISIONS
SIGNALS, LIGHTING, AND ELECTRICAL SYSTEMS
All equipment, materials, and components for installation of solar powered flashing
beacons shall conform to the 2010 Caltrans Standard Plans and Standard
Specifications, Section 86, "Signals, Lighting, and Electrical Systems," except as noted
in the Special Provisions and on the Plans. These Plans and Specifications are
hereinafter referred to as State Standard Plans and State Standard Specifications.
Copies of these documents are available from the Caltrans, District 7 office at 100
South Main Street, Los Angeles, California 90012 or from Caltrans, 6002 Folsom
Boulevard, Sacramento, California 95819, (916) 445-3520.
86-1 GENERAL
86-1.03 Cost Breakdown. The cost breakdown shall be submitted to the
Engineer in conjunction with equipment list and drawings.
86-1.04 Equipment List and Drawings. The equipment list shall be
submitted to the Engineer within ten (10) working days after the date of
the Notice of Contract Approval.
Materials lists, manufacturer's data, brochures, technical data, etc., shall
be labeled and identified, and shall be submitted in bound booklet form.
The Contractor shall retain one copy of all approved material lists and
samples at the job site, readily accessible for inspection by the Engineer.
Said materials lists and samples shall be the basis for approval or
rejection of work.
86-1.05 Warranties, Guarantees, and Instruction Sheets. The Contractor
shall guarantee the entire work constructed under this contract and will
fully meet all requirements as to quality of workmanship and materials
furnished by him. The Contractor shall make, at the Contractor’s expense,
any repairs or replacements made necessary by defects in workmanship
or materials that becomes evident within 1 year after acceptance of work
by the Agency and to restore to full compliance with the requirements of
these Specifications, any part of the work which during the 1-year period is
found to be deficient with respect to any provision of the Plans and
Specifications. The Contractor shall make all repairs and replacements
promptly upon receipt of written orders from the Engineer. If the
Contractor fails to make the repairs and replacements promptly, the City
may do the work and the Contractor and his surety shall be liable to the
City for the cost.
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TRAFFIC SIGNAL MAINTENANCE SERVICES SP-16
Whenever any work or equipment is to be guaranteed or maintained by a
manufacturer, supplier, or subcontractor, said obligation shall be that of the
Contractor.
All guarantees shall be in writing and delivered to the Engineer by the
Contractor prior to final acceptance of the work.
Where the Contractor-installed facilities are damaged prior to final
acceptance by the Engineer, the Contractor shall repair or replace such
facilities at his own expense.
86-1.07 Scheduling of Work. No work shall commence and no material or
equipment shall be stored at the jobsite until such time that the Contractor
notifies the Engineer in writing of the date that all electrical materials and
equipment are to be received. Upon receipt of said notification by the
Engineer, the Contractor may commence work within 5-working days prior
to said delivery date.
The job site shall be maintained in a neat and orderly condition at all times
and areas of sidewalk removal to be left open for less than 5 days shall be
covered with plywood sheeting and barricades. Areas to be left open
more than 5 days shall be patched with temporary AC pavement,
smoothed to provide a level finished walking surface.
All striping, pavement markings, and signing shall be in place prior to
flashing beacon turn on.
Turn on of the flashing beacon system shall not be made on a Friday or
the day preceding a legal holiday, and will be permitted between the hours
of 9 a.m. and 2 p.m. only. The City shall be notified 48 hours prior to the
intended turn on.
86-2 MATERIALS AND INSTALLATION
86-2.01 Excavation and Backfilling. Excavation for foundations shall be
hand dug until clear of obstructions.
86-4 TRAFFIC SIGNAL FACES AND FITTINGS
86-4.09 Flashing Beacons. Solar powered flashing beacons shall be
Carmanah Model No. 247-E. All flashing beacons shall be 12” yellow LED
per approved Caltrans specifications.
86-8 PAYMENT
86-8.01 Payment. The second paragraph of Section 86-8.01, "Payment,"
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TRAFFIC SIGNAL MAINTENANCE SERVICES SP-17
of the State Standard Specifications, is superseded by the following:
Payment for the installation of solar powered flashing beacons shall be
included in the price bid for each solar powered flashing beacon
installation as shown on the Plans, and no additional compensation will be
allowed therefor.
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TRAFFIC SIGNAL MAINTENANCE AND ON-CALL SERVICES
SCOPE OF SERVICES
The City of Grand Terrace seeks to retain an electrical contractor for a period of three
(3) years to provide traffic signal maintenance and on-call emergency services. The
exact scope of services includes, but is not limited to the following:
General Services
• Comprehensive routine preventative maintenance program (as further detailed in
the Sample Preventative Maintenance Program) that includes: on-call services
and extraordinary maintenance for the City of Grand Terrace at signalized
intersections, synchronized signals and safety lights
• Provide preventative maintenance services on a monthly, quarterly, semi-annual
and annual basis
• Design maintenance program to eliminate or reduce incidences of malfunctions,
complaints and extend the useful life of the City’s traffic signal equipment through
monthly inspection, testing, record keeping, cleaning, repair and replacement of
equipment
• Assign a Service Manager dedicated to the City of Grand Terrace who will be
responsible for maintaining communication with the City regarding operation and
maintenance of all traffic signal equipment
• Notify the City of the scheduled dates for preventative maintenance prior to
performing the service
• Note maintenance visits, findings and recommendations in an electronic
database and on the City’s check list form. Send completed forms to the City
each month.
Monthly Inspections
• The preventative maintenance program (as further detailed in the Sample
Preventative Maintenance Program) must include routine maintenance for traffic
signals, monthly inspection, cleaning of cabinets, cleaning and realignment of
signal indications, continuity checks, and the testing of the City’s interconnect or
fiber optic system to maintain existing operation
• Inspect, clean, adjust and make a routine inspection of each traffic signal
locations once per month.
• Technicians must maintain a record of each controller cabinet showing the date
and time checked, and controllers will not be replaced, except for repair, without
prior approval of the City of Grand Terrace.
• Routine maintenance of safety lights will include one night-time inspection each
month, as well as the replacement of lamps, photocells, ballasts and standard
cobra fixtures within 5 working days of a notice of an outage.
Repair and Replacement
• No upgrade work shall be commenced or undertaken unless authorized by the
City.
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• Repair or replace any and all defective parts of the signal system which cause
signal failure or malfunction, as the need arises, at the contract price for labor,
equipment and materials.
• Contractor will work within a timely manner, notifying the City within twenty-four
(24) hours of the next working day when any equipment is replaced with
temporary replacements and pending permanent repairs.
Traffic Signal Components
• Repair, replace or otherwise render in good working condition defective parts of
the traffic signal control equipment with like make and model parts for temporary
and permanent replacements, except as individually agreed upon by the City
• Report defective or malfunctioning controller cabinet equipment to the City for
approval to make necessary changes, and record changes on the maintenance
log within the traffic signal controller cabinet.
• Items no longer covered under the manufacturer’s warranty will be repaired or
replaced with working parts.
• Report to the City if a controller becomes obsolete or deteriorated to the point of
being beyond repair, and provide an estimate for the replacement of the
controller. Permanent replacement of the traffic signal controller will not be
completed without approval of the City
Loop Detector Replacement
• Notify the City within 48 hours of discovering detector loop failures, and prepare
a written proposal with pricing to replace failed loops within 7 calendar days of a
receipt of a notice to proceed from the City.
All Filters
• Replace the air filter elements in all cabinets so equipped every six (6) months in
accordance with the organized schedule
Conflict Monitor
• Test conflict monitors using ATSI or equivalent conflict monitor tester on an
annual basis, and supply the City with a report for each test conducted.
• Testing will take place on a schedule approved by the City Public Works Director,
or designee.
• Repair or replace any conflict monitor that does not pass testing and bill as
extraordinary maintenance.
Night-time Inspections
• Perform a night time inspection of all traffic signal safety lights and illuminated
street name signs located on major arterial roadways once per month. Provide a
report of outages found to the City and repair all outages within five (5) business
days.
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Extraordinary Maintenance/On-Call Services
In addition to the previously mentioned routine maintenance activities, Contractor will
provide the City with extraordinary maintenance services on an as needed basis.
Extraordinary maintenance may include, but is not limited to:
• Repair damage relating to signal knockdowns, vandalism, or other activities
• Repair damages from natural disasters
• Repair of conduit and conductors damaged by construction activities
• Complete intersection re-wire (scheduled and emergency)
• Upgrade of equipment that has failed due to age or deterioration
• Replace LED modules and pedestrian indications
• Paint cabinet or signal head
• Replace lenses, detectors, video detection cameras, CCTV cameras
• Replace failed detector loops
• Install interconnect
• Respond to Underground Service Alert requests
• Assist in inspection of new installations
Contractor will not perform any extraordinary maintenance without approval of the
Director of Public Works or his designee. If Contractor encounters a situation wherein
extraordinary maintenance is needed, Contractor will supply the City with a description
of the work required as well as a proposed estimate for approval.
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Sample Preventative Maintenance Program
The selected firm will be required to provide preventive maintenance for the traffic signal
equipment as listed in this Solicitation. The selected firm will be required to furnish and
use a preventive maintenance checklist form approved by the City for each inspection.
The selected firm will be required to provide one completed electronic copy of the
maintenance checklist to the City following each inspection, to maintain a copy of the
maintenance checklist in the traffic signal controller cabinet, and to maintain a copy of the
maintenance checklist at the Contractor's office of records.
The selected firm will be required to follow a program of continuing comprehensive
maintenance designed to eliminate or reduce the incidence of malfunctions, reduce
complaints, and extend the useful life of the equipment. The program will include, but not
be restricted to, the following:
Routine Maintenance (Once a Month)
• Preventive Maintenance (PM) Checklist Form: maintain a copy of the
Preventive Maintenance Checklist Form approved by the City at each traffic
signal. The PM Checklist Form will be completely filled out during each
maintenance inspection and during any time repairs are made to the traffic
signal controller or any related equipment in the controller cabinet or the
signal equipment at the intersection (detector loops, pedestrian heads, signal
heads, lenses, lamps and signal poles, etc.).
• Controller Cabinet Mounting: Check the snugness of the nuts on the traffic
signal cabinet anchor bolts, tighten, if necessary, being sure not to distort the
cabinet door opening by over tightening.
• Controller Cabinet Foundation Seal: If standing water or evidence of water is
present inside the bottom of the cabinet, check the seal between the bottom
of the foundation for deterioration, and to report the need to reseal the
cabinet foundation as necessary.
• Door Gaskets: Check all door gaskets on the controller cabinet, service
cabinet and any other enclosures for evidence of moisture or deterioration.
Report the need to completely replace any gaskets showing signs of leaking
or deterioration.
• Cabinet Vents: Check the vents in both the cabinet door and above the door,
or at the top of the cabinet to ensure that they are free of any foreign
material. Air Filter: Vacuum, wash, replace or knock out any dust
accumulated in air filters. Take appropriate action based on the condition of
the filter.
• Cabinet Fan: Verify that cabinet fan(s) operate properly with a minimum of
noise.
• Thermostat: Verify that the cabinet fan thermostat is set at 96 degrees.
• Interior Light: Verify the proper operation of the cabinet's interior light.
• Door Panel Harnesses: Check the harnesses leading from the main panel
and a uxiliary panels on the cabinet door to ensure they are not being
pinched and do not bind against the cabinet door. Adjust, if necessary.
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• Hinges and Locks: Check for free movement of all doors, latching
assemblies and locks on the controller cabinet, service cabinet and any
other enclosures. Use a minimum of oil or spray lubricant and remove any
excess.
• Vacuum Cabinet: Blow or brush off shelves, terminal blocks and components
and thoroughly vacuum the interior of the cabinet.
• Insect or Rodent Infestation: Check for signs of ants, wasps or other insects
or rodents within the cabinet. Use appropriate insect traps or powders if any
positive findings are discovered. More serious problems shall be reported to
the City.
• Cabinet Grounding: Using appropriate equipment, check annually the
resistance between AC and ground.
• Service Connections: Verify the neutral, ground and power connections are
secure in the controller and service cabinets.
• Plug-In Components: Check that each plug-in component (rack mount
detectors, relays, load switches, etc.) fits tightly and securely.
• Ground Fault Receptacle: Verify the proper operation of "Test" and "Reset"
buttons on GFCI type outlets.
• Intersection Records: Ensure that all intersection cabinet wiring diagrams are
present and up to date.
• Controller Operation: Manually place vehicle and pedestrian calls on each
phase through the cabinet test switches or the controller keypad, to verify
controller servicing of each active phase. Check controller logs for any
faults that have occurred and make note for the file. Verify signal timing is
current with timing sheet in cabinet. Confirm controller time and dates are
correct. (Especially after day light savings time change).
• Conflict Monitor/Malfunction Management Unit: Verify time and dates are
correct in any CMU/MMU with an internal clock.
• Detector Operation (inductive loops): Verify the detection zones for each
detector by observing the turn-on of the appropriate detection indicator as a
vehicle passes over the detector loop(s). Check also that a call is placed on
the correct controller phase.
• Detector Operation (video detection): Verify camera operation by monitoring
the vehicle call on the video controller unit. Also, verify the calls going to
the detector call page in the controller.
• Equipment Displays and Indicators: Verify that all LED and LCD displays and
indications on all cabinet equipment are working properly.
• Pre-Emption Devices: Test any pre-emption devices for proper operation.
• System Telemetry: Check the operation of telemetry on controller display and
phone modem, if equipped, located in the cabinet. Report any malfunction
immediately.
• Battery Backup System: Check battery backup display for AC IN, UPS
OUTPUT, and INVERTER indications. All should be on when utility power is
supplied to the cabinet. Also, check battery level and load level displays.
Test batteries quarterly. Make note if either is out of range. Keep records of
events recorded and total battery run time between maintenance checks to
help indicate problem intersections.
• Check all battery connections to ensure they are clean and secure.
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• Safety Lighting (Night Check): Institute a routine night time check of safety
lights and illuminated street name signs at all signalized intersections
every other month and submit a report and an estimate for any repairs
necessary to the City for approval.
• Safety Lighting (Night Check): Includes but not limited to Safety Lighting
on Barton Road Bridge or any other Safety Street Lighting which the City
of Grand Terrace must maintained. Institute a routine night time check of
safety lights every other month and submit a report and an estimate for
any repairs necessary to the City for approval.
Intersection Walk-Around (included as a part of Routine Maintenance once
every two months):
• General: Remove any easily removable, u nauthorized signs, stickers and
posters and note any graffiti existing on signal poles or equipment. Notify
City of any graffiti observed on traffic signal equipment.
• Signal Heads: Verify that all vehicle and pedestrian heads properly
display all indications and the signals are not damaged. Verify the
alignment of all heads to the intended direction. Verify that all back plates,
visors and doors are visibly secure. Report any landscaping that restricts
the view of signal heads to the City (Signal heads should be visible from
250 feet). Labor and material costs to replace malfunctioning displays with
Caltrans approved LED units will be paid in addition to the established flat
rate fee per intersection.
• Pedestrian Equipment: Check all pedestrian push buttons (and bicycle
push buttons where provided) and signals by hand to ensure that they are
securely mounted and operating properly. Replace damaged or
malfunctioning buttons with larger size ADA type buttons as necessary.
Internally illuminated street name signs (llSNS): Verify that the
IISNS is adequately connected to frame, clamp and brackets, and no
panel is broken or missing.
• Miscellaneous: Check all detector loops for sealant deterioration, exposed
wire, etc.
Semi-Annual Maintenance:
• Uninterrupted Power Supply (Backup) System:
1. Load-test all batteries .and record on paper and with silver marking
pen on each battery the date and load test results.
2. Perform 15 minute test.
3. Verify bypass switch is operating properly
4. Verify unit is set for 50% fully operational and 50% red flash.
5. Inspect and test battery charging system.
• Video Detection System: Clean and polish video detection camera lenses
and service power supply cable.
• Signal Lenses and Signs: Clean and polish all signal lenses and
reflectors, align all signal heads and adjust all mast arm mounted street
name signs.
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• Terminal Connections: Test, semi-annually or following any wiring repair,
each terminal screw by backing off slightly then retightening to confirm that
it is secure.
• Check all pull boxes for structural defects, insect or rodent infestations,
and properly secured lids.
• Verify timing charts to controllers. If they are not correct contact City staff
to verify differences.
• Report significant areas of rust on cabinet exterior and signal poles to City
staff.
Records:
Intersection Records
(a) Inventory List: Maintain an inventory list of the equipment in the controller
cabinet at each location. The inventory list shall include the model,
manufacture, serial number and quantity of each piece of equipment and
installation date. The inventory list shall be continually updated and a copy
shall be furnished to the City every six months.
(b) Preventive Maintenance (PM) Checklist Form: Maintain a copy of the
Preventive Maintenance Checklist Form approved by the City at each
intersection. The PM checklist form shall be completely filled out during each
routine maintenance inspection and during any time repairs are made to the
controller or any related equipment in the controller cabinet or the signal
equipment at the intersection (detector loops, pedestrian heads, signal
heads, lenses, lamps and signal poles, etc.).
Monthly Activity Report
Provide a computerized monthly activity report to the City by the fifteenth working
day of each month for the previous month. The report shall be provided both as a
printout and as a Microsoft Excel Spreadsheet compatible computer file transmitted
by e-mail or on a media storage unit (CD or Flash Drive) and shall include the
following:
(a) Time the service calls were received, time arrived at the intersection, the
response time, the number of hours spent for each repair, materials used,
and a special listing of intersections with three or more calls in one month.
(b) A complete record of all work that was performed on the traffic signal
equipment during the previous month including the make, model, and serial
number of any major components or other equipment that was newly installed
at each intersection.
(c) Time and date the PM work was performed.
Pending Repair List
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Provide a monthly report of all pending repair work needed at each intersection.
Compensation for all routine "Preventive Maintenance" work identified above will
be paid at an established flat rate fee per intersection for those intersections
maintained in any given month, in accordance with the Cost Proposal, Schedule
A, included in this Solicitation and completed and returned by the selected firm in
its Proposal. (For clarification, each intersection will be billed to the City no more
than once every other month for routine preventive maintenance activities.) No
additional or separate payment will be made for labor and materials, vehicles,
equipment, or for daily travel time from the selected firm's base of operations to
the City. The flat rate fee per intersection represents total compensation for all
routine preventive maintenance work as described herein, unless additional or
separate payment for repairs or unscheduled/emergency work is otherwise
authorized.
Special Note: The selected firm will be required to assign a sufficient number of
traffic signal technicians to the City as may be necessary to provide routine
"Preventive Maintenance" to each traffic signal, as described in this Solicitation.
The City expects traffic signal technicians to be regularly assigned to the City as
necessary to provide routine preventive maintenance, and to respond to
u nscheduled/emergency work ("Extra Work") during regular working hours (8:00
AM to 5:00 PM, Monday through Friday). An inability to provide maintenance to
each traffic signal every other month may cause the selected firm to be subject to
liquidated damages.
Traffic Signal Interconnect Systems
Provide a quarterly (i.e., every three months) systems check to ensure traffic
signal interconnect systems function in accordance with the timing plans.
Investigate and determine causes for any performance issues (e.g., faulty
pedestrian bush buttons, faulty vehicle detection, faulty communication, etc.), and
recommend appropriate repairs necessary for system operation in accordance
with the timing plan. Repairs necessary to improve the function of traffic signal
interconnect systems shall be compensated as "Extra Work".
Special Note: Maintenance of the traffic signal interconnects systems is a critical
component of the City's desired services. The selected firm will be required to
have qualified traffic signal technicians that have demonstrated experience in
maintaining traffic signal interconnect systems, with a proven ability to
troubleshoot and diagnose problems with the efficient operation of these
systems.
Compensation for all traffic signal interconnect systems maintenance work
identified above will be considered as included the established flat rate fee paid
per intersection for routine "Preventive Maintenance" work, in accordance with the
Cost Proposal , Schedule A, included in this Solicitation and completed and
returned by the selected firm in its Proposal. No additional or separate payment
will be made for monitoring the function and operation of traffic signal
interconnects systems. Compensation for any necessary repairs to traffic signal
interconnect systems will be paid as "Extra Work".
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Underground Service Alert (Dig Alert) Monitoring
The selected firm will be required to adequately mark all traffic signal conduit and
equipment on behalf of the City in accordance with California Government Code
Section 4216 et seq. The City's designated representative will monitor
notifications submitted by Underground Service Alert (USA) to the City, and will
furnish applicable notifications to a representative of the selected firm to
coordinate the marking of any signalized intersections that may be scheduled for
construction work or excavations as evidenced by notification from USA. The
selected firm shall establish a process for monitoring and tracking the marking of
any affected intersection s; an intersection record log shall be created, with the
USA notification and corresponding action noted in the controller, with a copy
provided to the City. The selected firm shall assume all liability for satisfying the
City's obligations to adequately identify underground structures in accordance
with this law.
Compensation for providing USA - Dig Alert services identified above will be paid
at a flat rate per occurrence in accordance with the Cost Proposal, Schedule A,
included in this Solicitation and completed and returned by the selected firm in its
Proposal. No additional or separate payment will be made for daily travel time from
the selected firm's base of operations to the City.
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CITY OF GRAND TERRACE
COUNTY OF SAN BERNARDINO
STATE OF CALIFORNIA
Addendum #1
FOR
TRAFFIC SIGNAL MAINTENANCE &
ON-CALL EMERGENCY SERVICES
April 2022
[Editor’s Note: Timeline Dates below are Subject to Change]
• Issuance of Bid by City
• Issuance of Addendum #1
• Deadline Questions/Clarification Requests
• Deadline for Submitting Complete Proposals
• Presentation to City Council for Final
Approval
Friday, April 15, 2022
Friday, April 22, 2022
Friday, April 22, 2022 (5:00 pm)
Friday, April 29, 2022 (11:00 am)
Tuesday, May 24, 2022 (6:00 pm)
A-1
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TRAFFIC SIGNAL MAINTENANCE &
ON-CALL EMERGENCY SERVICES
BID NO. 22-02
(ADDENDUM #1)
The City of Grand Terrace is hereby issuing Addendum No. 1 to the above referenced
Bid. Prospective bidders are reminded that they are to acknowledge receipt of all
Addendums in their Bid Documents on the next page of the Bidding Schedule.
PLEASE NOTE THAT THE DATE AND TIME FOR THE DELIVERY OF BIDS
HAS NOT BEEN CHANGED. BIDS ARE DUE ON FRIDAY, APRIL 29, 2022, BY
11 A.M.
THE PURPOSE OF THIS ADDENDUM IS AS FOLLOWS:
Provide response to Contractor questions regarding the bid documents.
RESPONSE TO QUESTION(S) RECEIVED FROM CONTRACTOR:
Q1- Can you please clarify the due date as the NIB and page C-1 say Tuesday,
April 29.
A1- The deadline for bid submissions is Friday, April 29, 2022.
Q2- Will page C-1 be revised or is it ok to cross out and put the correct day
when submitting?
A2- We have submitted a revised Notice of Inviting Bids but you may cross out
the date errors and use the document as is.
Q3- Under Sample Preventative Maintenance Program - Safety Lighting (Night
Check) it states, "Safety Lighting (Night Check): Institute a routine nighttime
check of safety lights and illuminated street name signs at all signalized
intersections every other month and submit a report and an estimate for any
repairs necessary to the City for approval". Can you please confirm if the
city wants monthly or bi-monthly Night Checks?
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A3- The frequency of service is monthly as outlined in the Scope of Services
and as shown in the Bid Schedule, which requires a monthly and annual
total for routine maintenance. The Sample Preventative Maintenance
Program shows the breadth of maintenance service the City requires. The
City requires a night check of safety lighting as part of the routine
preventative maintenance program.
Q4- Can you please confirm that the City is requesting "Monthly" inspections of
their 7 signalized intersections and the contractor can bill for this service
monthly?
A4- Yes, the City is requesting each signalized intersection be inspected
monthly and requesting the contractor submit two bills. One for routine
services and one for any response services performed within the same
month. The City will expect two bills unless no response service were
performed.
Q5/A5- CITY UPDATE: On page C-5 the base bid it included 7 intersections but
are 8 intersections due to recent development. Please see provided City
Map for the locations of the signaled intersections. Please modify bid as
needed.
Q6- On Pages SP-15 – 17, These pages read as a previous solar powered
flashing project. Is this relative to this bid for Traffic Signal Maintenance?
A6- The Special Provisions of the contract are the standard provisions
provided with Public Works contracts, including signals, lighting, and
electrical system.
Q7- Traffic Interconnect Systems: Third Paragraph. Can the City please clarify if
this will paid at a flat rate since there is no Schedule A in the Bid Schedule
or at Time and Materials?
A7- All payments shall be made in accordance with the cost provided in the
base bid and additive bids of the bid schedule, including labor and
equipment costs (time and material).
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Q8- In the Notice Inviting Bids it says “All Bids must be in writing” Can the City
please confirm that the documents can be typed?
A8- Bid documents can be completed by writing or typing, except for the
sections requiring signature. Those sections should be an original signature.
Q9- Underground Service Alert (Dig Alert) Monitoring. Can the City please clarify
if this will be paid at a flat rate since there is no Schedule A in the Bid
Schedule or at Time and Material?
A9- All payments shall be made in accordance with the cost provided in the
base bid and additive bids of the bid schedule, including labor and
equipment costs (time and material).
C.7.g
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CITY OF GRAND TERRACE
COUNTY OF SAN BERNARDINO
STATE OF CALIFORNIA
Addendum #2
FOR
TRAFFIC SIGNAL MAINTENANCE &
ON-CALL EMERGENCY SERVICES
April 2022
[Editor’s Note: Timeline Dates below are Subject to Change]
• Issuance of Bid by City
• Issuance of Addendum #1
• Deadline Questions/Clarification Requests
• Issuance of Addendum #2
• Deadline for Submitting Complete Proposals
• Presentation to City Council for Final
Approval
Friday, April 15, 2022
Friday, April 22, 2022
Friday, April 22, 2022 (5:00 pm)
Tuesday, April 26, 2022
Friday, April 29, 2022 (11:00 am)
Tuesday, May 24, 2022 (6:00 pm)
A-1
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TRAFFIC SIGNAL MAINTENANCE &
ON-CALL EMERGENCY SERVICES
BID NO. 22-02
(ADDENDUM #2)
The City of Grand Terrace is hereby issuing Addendum No. 1 to the above referenced
Bid. Prospective bidders are reminded that they are to acknowledge receipt of all
Addendums in their Bid Documents on the next page of the Bidding Schedule.
PLEASE NOTE THAT THE DATE AND TIME FOR THE DELIVERY OF BIDS
HAS NOT BEEN CHANGED. BIDS ARE DUE ON FRIDAY, APRIL 29, 2022, BY
11 A.M.
THE PURPOSE OF THIS ADDENDUM IS AS FOLLOWS:
Provide response to Contractor questions regarding the bid documents.
RESPONSE TO QUESTION(S) RECEIVED FROM CONTRACTOR:
Q1- As part of the routine, monthly night inspections - “…replacements of lamps,
photocells, ballasts, and standard cobra fixtures”. Are the labor and material
costs related to repairing outages found during the monthly inspections
considered extra and chargeable, or is it part of the routine monthly fee?
A1- All payments shall be made in accordance with the cost provided in the base
bid and additive bids of the bid schedule, including labor and equipment
costs (time and material).
Q2- Regarding the six-month filter replacement — is the cost of the filter
chargeable? Or considered part of the routine monthly fee?
A2- All payments shall be made in accordance with the cost provided in the
base bid and additive bids of the bid schedule, including labor and
equipment costs (time and material).
Q3- Regarding the conflict monitor testing - when conflict monitor units are found
faulty — is the replacement cost considered part of the routine monthly fee
or chargeable?
A3- All payments shall be made in accordance with the cost provided in the
base bid and additive bids of the bid schedule, including labor and
equipment costs (time and material).
C.7.h
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Q4/A4- CITY UPDATE: On page C-5 the base bid it included 8 intersections but
are 9 signaled intersections. Please see provided City Map for the
locations of the signaled intersections.
C.7.h
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: Resolutions Calling & Giving Notice of a General Municipal
Election on November 8, 2022, and Requesting
Consolidation of the Municipal Election with the State-Wide
General Election on November 8, 2022; and Establishing
Candidate Statement Regulations
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: 1. Adopt a RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF GRAND TERRACE, CALIFORNIA,
CALLING AND GIVING NOTICE OF THE HOLDING OF A
GENERAL MUNICIPAL ELECTION ON TUESDAY,
NOVEMBER 8, 2022, FOR THE ELECTION OF
CERTAIN OFFICERS AND REQUESTING THE BOARD
OF SUPERVISORS OF THE COUNTY OF SAN
BERNARDINO TO CONSOLIDATE THE GENERAL
MUNICIPAL ELECTION WITH THE STATEWIDE
GENERAL ELECTION TO BE HELD ON THE SAME
DATE PURSUANT TO ELECTIONS CODE SECTION
10403 RELATING TO GENERAL LAW CITIES
2. Adopt a RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF GRAND TERRACE, CALIFORNIA,
ESTABLISHING REGULATIONS FOR CANDIDATES
FOR ELECTIVE OFFICE PERTAINING TO
CANDIDATES STATEMENTS SUBMITTED TO THE
VOTERS AT AN ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 8, 2022
2030 VISION STATEMENT:
This staff report supports our Core Value of Open and Inclusive Government.
BACKGROUND:
In an effort to conduct municipal elections in an efficient and cost-effective manner while
complying with all state regulations pertaining to municipal elections, the San
Bernardino County Registrar of Voters has conducted the City’s General Municipal
Elections since incorporation. In order to request the services of the San Bernardino
County Registrar of Voters Office for the upcoming November 8, 2022 General
Municipal Election, the City Council must adopt resolutions calling and giving notice,
requesting the County services, and setting regulations for candidate statements.
C.8
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DISCUSSION:
On November 8, 2022, the City of Grand Terrace will hold its General Municipal Election
to elect one (1) Council Member and one (1) Mayor, each for a full term of four years.
The nomination period begins on July 18, 2022, and will close on August 12, 2022. Only
candidates wishing to submit a candidate statement will be required to pay a deposit of
$600.00 to cover the cost of printing the statement in the sample ballots provided. As
indicated earlier in the staff report, the City Council is required to adopt a resolution
requesting the consolidation/services of the County Registrar of Voters for the
November 8, 2022, Election. The adopted Resolutions need to be submitted to the
County no later than June 20, 2022.
The Resolution calling and giving notice of a General Municipal Election on Tuesday,
November 8, 2022, for the election of certain officers and requesting the Board of
Supervisors of the County of San Bernardino to consolidate the General Municipal
Election with the Statewide General Election to be held pursuant to Elections Code
Section 10403 relating to General Law Cities is attached for your consideration as well
as the Resolution establishing regulations for candidates for elective office pertaining to
candidate statements submitted to the voters at an election to be held on Tuesday,
November 8, 2022.
FISCAL IMPACT:
The County of San Bernardino Registrar of Voters has estimated the cost for services
provided to the City of Grand Terrace for the November 8, 2022, General Municipal
Election in the amount of approximately $15,000.00 if the City submits a ballot measure
with the General Municipal Election to elect one (1) Council Member and one (1) Mayor.
Sufficient funds have been included in the proposed FY 2022-2023 budget.
ATTACHMENTS:
• 2022-xx - Calling Election 11-08-2022 (DOCX)
• 2022-xx - Candidate Statements 11-08-2022 (DOCX)
APPROVALS:
Debra Thomas Completed 05/13/2022 1:30 PM
City Attorney Completed 05/17/2022 5:26 PM
Finance Completed 05/19/2022 10:45 AM
City Manager Completed 05/19/2022 10:56 AM
City Council Pending 05/24/2022 6:00 PM
C.8
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RESOLUTION NO. 2022-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE
HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY,
NOVEMBER 8, 2022, FOR THE ELECTION OF CERTAIN OFFICERS
AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY
OF SAN BERNARDINO TO CONSOLIDATE THE GENERAL
MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION
TO BE HELD ON THE SAME DATE PURSUANT TO ELECTIONS
CODE SECTION 10403 RELATING TO GENERAL LAW CITIES
WHEREAS, under the provisions of the laws relating to general law cities on the State of
California, a Regular Municipal Election shall be held on November 8, 2022, for the election of
municipal officers; and
WHEREAS, it is desirable that the General Municipal Election be consolidated with the
Statewide General election to be held on the same date and that within the city, the precincts,
polling places and election officers of the two elections be the same, and that the county election
department of the County of San Bernardino canvass the returns of the General Municipal
Election and that the election be held on all respects as if there were only one election; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. Pursuant to the requirements of the laws of the State of California relating
to General Law cities, there is called and ordered to be held in the City of Grand Terrace, California,
on Tuesday, November 8, 2022, a General Municipal Election for the purpose of electing one (1)
Council Member for a full term of four years and one (1) Mayor for a full term of four years.
SECTION 2. The ballots to be used at the election shall be in the form and content
as required by the law.
SECTION 3. The City Clerk is authorized, instructed and directed to procure and furnish
any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia
that may be necessary in order to properly and lawfully conduct the election.
SECTION 4. The polls for the election shall be open at seven o’clock a.m. the day of
the election and shall remain open continuously from that time until eight o’clock p.m. of the same
day when the polls shall be closed, except as provided in Section 14401 of the Elections Code.
SECTION 5. That pursuant to the requirements of Section 10403 of the Elections Code, the
Board of Supervisors of the County of San Bernardino is hereby requested to consent and agree
to the consolidation of a General Municipal Election with the Statewide General election on
Tuesday, November 8, 2022, for the purpose of the election of one (1) Council Member for a full
term of four years and one (1) Mayor for a full term of four years.
SECTION 6. In all particulars not recited in this Resolution, the election shall be held and
conducted as provided by law for holding municipal elections consolidated with Statewide General
Election, including, but not limited to, Section 10418 of the Elections Code, and one form of ballot
shall be used.
C.8.a
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SECTION 7. The County Registrar of Voters is authorized to canvass the returns of the
General Municipal Election. The election shall be held in all respects as if there were only
one election.
SECTION 8. The Board of Supervisors is requested to issue instructions to the County
Registrar of Voters to take any and all steps necessary for the holding of the consolidated
election.
SECTION 9. The City of Grand Terrace recognizes that additional costs will be incurred
by the County by reason of this consolidation and agrees to reimburse the County for any
costs.
SECTION 10. Notice of the time and place of holding the election is given and the City
Clerk is authorized, instructed and directed to give further or additional notice of the election, in
time, form and manner as required by law. Notwithstanding the generality of the foregoing, the City
Clerk is hereby instructed to act in conformance with California Elections Code Section 10403 and
to file this Resolution with the Board of Supervisors of San Bernardino County and to transmit
a copy of the same to the San Bernardino County elections official.
SECTION 11. The City Clerk shall certify the adoption of this Resolution and enter it
into the Book of Resolutions.
SECTION 12. The recitals provided in this resolution are true and correct and are
incorporated into the operative part of this resolution.
SECTION 13. If any section, subsection, sentence, clause, or phrase of this resolution is, for
any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or
constitutionality of the remaining portions of this resolution. The City Council hereby declares that it
would have passed this resolution, and each section, subsection, sentence, clause, or phrase
hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or
phrases be declared invalid or unconstitutional.
SECTION 14. The City Council finds the adoption of this resolution is not subject to the
California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment) and
15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines,
California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for
resulting in physical change to the environment, directly or indirectly.
SECTION 15. This Resolution shall take effect immediately upon adoption by the City
Council, and the City Clerk shall certify the vote adopting the resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace
at a regular meeting held on the _____ day of _____________ 2022.
___________________________
Darcy McNaboe, Mayor
C.8.a
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ATTEST:
Debra L. Thomas, City Clerk
APPROVED AS TO FORM:
Adrian Guerra City Attorney
C.8.a
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RESOLUTION NO. 2022-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ESTABLISHING
REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE
PERTAINING TO CANDIDATES STATEMENTS SUBMITTED
TO THE VOTERS AT AN ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 8, 2022
WHEREAS, Section 13307 of the Elections Code of the State of California provides that
the governing body of any local agency adopt regulations pertaining to materials prepared
by any candidate for a municipal election, including costs of the candidate’s statement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to Section 13307 of the Elections Code of the State of
California, each candidate for elective office to be voted for at an Election to be held in the
City of Grand Terrace on November 8, 2022, may prepare a candidate’s statement on an
appropriate form provided by the City Clerk. The statement may include the name, age and
occupation of the candidate and a brief description of no more than 200 words of the
candidate’s education and qualifications expressed by the candidate himself or herself. The
statement shall not include party affiliation of the candidate, nor membership or activity in
partisan political organizations. The statement shall be filed (in typewritten form) in the office
of the City Clerk at the time the candidate’s nomination papers are filed. The statement may
be withdrawn but not changed, during the period for filing nomination papers and until 5:00
p.m. of the next working day after the close of nomination period.
SECTION 2. The following provisions shall govern foreign languages as to candidate
statements and voter information guides:
a. Pursuant to the Federal Voting Rights Act, candidate’s statements will be translated
into all languages required by the County of San Bernardino. The County is
required to translate candidate statements into the following language in addition
to English: Spanish
b. The County will print and mail voter information guides and candidate’s
statement to all voters in English and Spanish.
SECTION 3. The following provisions shall govern payment relating to candidate
statements:
a. The candidate shall be required to pay for the cost of translating the candidate’s
statement into any required foreign language as specified in (a) and/or (b) of Section
2 above pursuant to Federal and/or State Law.
b. The candidate shall be required to pay for the cost of printing the candidate’s statement
in English and Spanish.
c. The City Clerk shall estimate the total cost of printing, handling, translating, and
C.8.b
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mailing the candidate’s statement filed pursuant to this section, including costs
incurred as a result of complying with the Voting Rights Act of 1965 (as amended),
and require each candidate filing a statement to pay in advance to the local agency
his pro rata share as a condition of having his or her statement included in their
voter’s pamphlet. In the event the estimated payment is required, the estimate is
just an approximation of the actual cost that varies from one election to another
election and may be significantly more or less than the estimate, depending on
the actual number of candidates filing statements. Accordingly, the clerk is not
bound by the estimate and may, on the pro rata basis, bill the candidate for additional
actual expense or refund any excess paid depending on the final actual cost. In the
event of underpayment, the clerk may require the candidate to pay the balance of
the cost incurred. In the event of overpayment, the clerk shall prorate the excess
amount among the candidates and refund the excess amount paid within 30 days of
the election.
SECTION 4. No Candidate will be permitted to include additional materials in the voter
information guide.
SECTION 5. The City Clerk shall provide each candidate or the candidate’s
representative a copy of this Resolution at the time nominating petitions are issued.
SECTION 6. All previous Resolutions establishing Council policy on payment for
candidate’s statements are repealed.
SECTION 7. This Resolution shall apply only to the election to be held on Tuesday,
November 8, 2022, and shall then be repealed.
SECTION 8. The City Clerk shall certify to the passage and adoption of this Resolution
and enter it into the Book of Resolutions.
SECTION 9. The recitals provided in this resolution are true and correct and are
incorporated into the operative part of this resolution.
SECTION 10. If any section, subsection, sentence, clause, or phrase of this resolution is,
for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or
constitutionality of the remaining portions of this resolution. The City Council hereby declares that
it would have passed this resolution, and each section, subsection, sentence, clause, or phrase
hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses,
or phrases be declared invalid or unconstitutional.
SECTION 11. The City Council finds the adoption of this resolution is not subject to the
California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the environment) and
15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines,
California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for
resulting in physical change to the environment, directly or indirectly.
SECTION 12. This resolution shall take effect immediately upon adoption by the City
Council, and the City Clerk shall certify the vote adopting the resolution.
C.8.b
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PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace
at a regular meeting held on the _____ day of _____________ 2022.
___________________________
Darcy McNaboe, Mayor
ATTEST:
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
Adrian Guerra
City Attorney
C.8.b
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: Consultant Agreement for Voter Opinion Research,
Education and Outreach Services Relating to Potential
Transient Occupancy Tax Ballot Measure
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: 1. Approve an Agreement between the City and
Desmond & Louis, Inc. to provide voter opinion research,
education and information outreach for a potential ballot
measure to be placed on the November 2022 General
Municipal Election in the amount of $47,000, for a term of 1
year with 2 extensions of 1 year each.
2. Authorize the City Manager to sign the Agreement,
subject to City Attorney approval as to form.
2030 VISION STATEMENT:
This staff report supports Goal #1, Identify Additional Revenue Streams
BACKGROUND:
The City currently has a hotel under environmental review with the intent to recommend
approval before the end of the fiscal year, with construction anticipated in 2023. Hotels
traditionally provide revenue to their host cities via a Transit Occupancy Tax (TOT) to
offset impacts relating to their unique type of use. The City does not currently have a
TOT.
The City intends to place a measure on the November 8, 2022, Consolidated Statewide
Election ballot asking the voters to consider approval of an ordinance that would create
a section in the Grand Terrace Municipal Code establishing a TOT.
A TOT is a revenue-generating mechanism routinely employed by cities that host hotel
properties. Every City in the region has a similar tax. The City’s TOT would be collected
from and paid only by those persons staying at hotels for thirty days or less and is not
paid by the City’s property owners.
The revenues generated by the TOT are deposited in the City’s General Fund and can
be used for a variety of essential government services, such as police, fire safety,
recreation, park and road maintenance, and youth programs.
The City has determined that appropriate voter opinion research, educational activities
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and voter awareness regarding this issue will be beneficial to the community at large.
DISCUSSION:
Four companies that are highly qualified and recognized throughout the State as
experts in this field were contacted. Three expressed interest in responding to a
Request for Proposals (RFP). An RFP was undertaken in March requesting proposals
for Election Advisory Services from these companies. The City’s purchasing ordinance
allows for this type of process for the selection of professional services.
Required services include the following:
• Assessing community opinions on the TOT through the preparation and
administration of a survey/poll and related analysis;
• Preparing planning timeline;
• Developing overall outreach plan to build community awareness of needs;
• Developing media/social networking informational communications strategy;
• Preparing informational materials (direct mailings, presentations, handouts)
regarding the TOT;
• If requested, assisting with preparation of the TOT; and
• Managing vendors relating to informational outreach activities, including, but not
limited to, printers, mail houses, graphics.
The City received two responses. From the information provided, it was determined that
Desmond & Louis would be best able to provide the specific service needed for the
project. Desmond and Louis are also locally based with a history of providing similar
services in the Inland Empire.
Contacted Interested Replied Recommended
Lew Edwards Group X
Tramutola Advisors X X
Cross Currents X X X
Desmond & Louis X X X X
ENVIRONMENTAL IMPACTS
There are no environmental impacts.
FISCAL IMPACT:
Funding in the amount of $20,000 has been included in the FY 2021-22 The remaining
funding will be addressed through the FY 2022-23 budget process.
ATTACHMENTS:
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• Proposal - Desmond (PDF)
• TOT Consultant Agreement Rev-2 (DOCX)
APPROVALS:
Konrad Bolowich Completed 05/13/2022 2:03 PM
City Attorney Completed 05/18/2022 12:49 PM
Finance Completed 05/19/2022 8:35 AM
City Manager Completed 05/13/2022 2:23 PM
City Council Pending 05/24/2022 6:00 PM
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AGREEMENT FOR CONTRACT SERVICES
By and Between
CITY OF GRAND TERRACE
and
DESMOND & LOUIS, INC.
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AGREEMENT FOR CONTRACT SERVICES
BY AND BETWEEN THE CITY OF GRAND TERRACE AND
DESMOND & LOUIS, INC.
This AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY OF
GRAND TERRACE AND DESMOND & LOUIS, INC. (herein “Agreement”) is made and
entered into this ____ day of ________, _________ by and between the City of Grand Terrace, a
California municipal corporation (“City”) and Desmond & Louis, Inc., a California corporation
(“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party”
and hereinafter collectively referred to as the “Parties.”
RECITALS
A. Pursuant to the City of Grand Terrace Municipal Code, City has authority to enter
into and execute this Agreement.
B. The Parties desire to formalize the selection of Consultant for performance of those
services defined and described particularly in Article 1 of this Agreement and desire that the terms
of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the
Parties and contained herein and other consideration, the value and adequacy of which are hereby
acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide
those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated
herein by this reference, which may be referred to herein as the “services” or “work” hereunder.
As a material inducement to the City entering into this Agreement, Consultant represents and
warrants that it has the qualifications, experience, and facilities necessary to properly perform the
services required under this Agreement in a thorough, competent, and professional manner, and is
experienced in performing the work and services contemplated herein. Consultant shall at all times
faithfully, competently and to the best of its ability, experience and talent, perform all services
described herein. Consultant covenants that it shall follow the highest professional standards in
performing the work and services required hereunder and that all materials will be both of good
quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest
professional standards” shall mean those standards of practice recognized by one or more first-
class firms performing similar work under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
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inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement
shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in
accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as
may be required by law for the performance of the services required by this Agreement. Consultant
shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties
and interest, which may be imposed by law and arise from or are necessary for the Consultant’s
performance of the services required by this Agreement, and shall indemnify, defend and hold
harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes,
penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant’s risk until written instructions are
received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish
continuous protection to the work, and the equipment, materials, papers, documents, plans, studies
and/or other components thereof to prevent losses or damages, and shall be responsible for all such
damages, to persons or property, until acceptance of the work by City, except such losses or
damages as may be caused by City’s own negligence.
1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all instruments,
prepare all documents and take all actions as may be reasonably necessary to carry out the purposes
of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of
the other.
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1.8 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or
make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work,
and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written
approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the
Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty
(180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to
be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.
City may in its sole and absolute discretion have similar work done by other consultants. No
claims for an increase in the Contract Sum or time for performance shall be valid unless the
procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein
by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other
provisions of this Agreement, the provisions of Exhibit “B” shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and
incorporated herein by this reference. The total compensation, including reimbursement for actual
expenses, shall not exceed Forty Seven Thousand Dollars ($47,000.00) (the “Contract Sum”),
unless additional compensation is approved pursuant to Section 1.8.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
contract retention; (iii) payment for time and materials based upon the Consultant’s rates as
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
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2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and
expenses incurred during the preceding month in a form approved by City’s Director of Finance.
By submitting an invoice for payment under this Agreement, Consultant is certifying compliance
with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual
expenses by the following categories: labor (by sub-category), travel, materials, equipment,
supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such
categories. Consultant shall not invoice City for any duplicate services performed by more than
one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed
invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures,
the City cannot guarantee that payment will occur within this time period. In the event any charges
or expenses are disputed by City, the original invoice shall be returned by City to Consultant for
correction and resubmission. Review and payment by City for any invoice provided by the
Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable
law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed
to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
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3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in the
“Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires,
earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars,
litigation, and/or acts of any governmental agency, including the City, if the Consultant shall
within ten (10) days of the commencement of such delay notify the Contract Officer in writing of
the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and
extend the time for performing the services for the period of the enforced delay when and if in the
judgment of the Contract Officer such delay is justified. The Contract Officer’s determination
shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be
entitled to recover damages against the City for any delay in the performance of this Agreement,
however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this
Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one (1)
years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
“D”).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the work
specified herein and make all decisions in connection therewith:
Nicole Desmond CEO
(Name) (Title)
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Lou Desmond President
(Name) (Title)
Neil Derry Sr. Vice President
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only competent personnel to perform services pursuant to this Agreement. Consultant shall make
every reasonable effort to maintain the stability and continuity of Consultant’s staff and
subcontractors, if any, assigned to perform the services required under this Agreement. Consultant
shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to
perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees
or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall
obtain any rights to retirement, health care or any other benefits which may otherwise accrue to
City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Konrad Bolowich, City Manager or such person as may be
designated by the City Manager. It shall be the Consultant’s responsibility to assure that the
Contract Officer is kept informed of the progress of the performance of the services and the
Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority, if specified in writing by the City
Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of
this Agreement.
4.4 Independent Contractor.
Neither the City nor any of its employees shall have any control over the manner, mode or
means by which Consultant, its agents or employees, perform the services required herein, except
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or
C.9.b
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control of Consultant’s employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Consultant shall perform all services required herein as an
independent contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents or employees
of City. City shall not in any way or for any purpose become or be deemed to be a partner of
Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with
Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the transfer
to any person or group of persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Consultant, taking all transfers into account on a cumulative
basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release the Consultant or any surety of
Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and
content satisfactory to City, during the entire term of this Agreement including any extension
thereof, the following policies of insurance which shall cover all elected and appointed officers,
employees and agents of City:
(a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A
policy of comprehensive general liability insurance written on a per occurrence basis for bodily
injury, personal injury and property damage. The policy of insurance shall be in an amount not
less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general
aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
C.9.b
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written on a per occurrence for bodily injury and property damage in an amount not less than
$1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any
automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant’s profession. This coverage may be written on a “claims made” basis, and must include
coverage for contractual liability. The professional liability insurance required by this Agreement
must be endorsed to be applicable to claims based upon, arising out of or related to services
performed under this Agreement. The insurance must be maintained for at least 5 consecutive
years following the completion of Consultant’s services or the termination of this Agreement.
During this additional 5-year period, Consultant shall annually and upon request of the City submit
written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
its elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not contribute
with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and
contribution it may have against the City, its officers, employees and agents and their respective
insurers. Moreover, the insurance policy must specify that where the primary insured does not
satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or
cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice
by certified mail return receipt requested to the City. In the event any of said policies of insurance
are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance
in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has
provided the City with Certificates of Insurance, additional insured endorsement forms or
appropriate insurance binders evidencing the above insurance coverages and said Certificates of
Insurance or binders are approved by the City. City reserves the right to inspect complete, certified
copies of and endorsements to all required insurance policies at any time. Any failure to comply
with the reporting or other provisions of the policies including breaches or warranties shall not
affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate
endorsement) and shall conform to the following “cancellation” notice:
C.9.b
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CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY
ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents
and volunteers are to be covered as additional insureds as respects: liability arising out of activities
Consultant performs; products and completed operations of Consultant; premises owned, occupied
or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The
coverage shall contain no special limitations on the scope of protection afforded to City, and their
respective elected and appointed officers, officials, employees or volunteers. Consultant’s
insurance shall apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer’s liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At
the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects City or its respective elected or appointed officers, officials, employees and
volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and claims. The Consultant agrees that the
requirement to provide insurance shall not be construed as limiting in any way the extent to which
the Consultant may be held responsible for the payment of damages to any persons or property
resulting from the Consultant’s activities or the activities of any person or persons for which the
Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as
provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with
Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall
require the subcontractor to maintain the same policies of insurance that the Consultant is required
to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to
City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold
and save them and each of them harmless from, any and all actions, either judicial, administrative,
arbitration or regulatory claims, damages to persons or property, losses, costs, penalties,
obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or
liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein of
Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity
C.9.b
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for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’
reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance
of or failure to perform any term, provision, covenant or condition of this Agreement, and in
connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s
fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection with
the negligent performance of or failure to perform such work, operations or activities of Consultant
hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees
harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorney’s
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it
fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted
by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that
design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of
the negligence, recklessness or willful misconduct of the design professional. The indemnity
obligation shall be binding on successors and assigns of Consultant and shall survive termination
of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California, rated “A” or better in the most recent edition of Best Rating
Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category
Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk
Manager”) due to unique circumstances. If this Agreement continues for more than 3 years
duration, or in the event the risk manager determines that the work or services to be performed
under this Agreement creates an increased or decreased risk of loss to the City, the Consultant
agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt
of written notice from the Risk Manager.
C.9.b
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ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts,
invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete and
detailed. The Contract Officer shall have full and free access to such books and records at all times
during normal business hours of City, including the right to inspect, copy, audit and make records
and transcripts from such records. Such records shall be maintained for a period of three (3) years
following completion of the services hereunder, and the City shall have access to such records in
the event any audit is required. In the event of dissolution of Consultant’s business, custody of the
books and records may be given to City, and access shall be provided by Consultant’s successor
in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in
providing access to the books and records if a public records request is made and disclosure is
required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of
work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees
that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or
will materially increase or decrease the cost of the work or services contemplated herein or, if
Consultant is providing design services, the cost of the project being designed, Consultant shall
promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents and materials”),
including any electronic documents and materials, prepared by Consultant, its employees,
subcontractors and agents in the performance of this Agreement shall be the property of City and
shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or
upon the termination of this Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or
assignment of such completed documents for other projects and/or use of uncompleted documents
without specific written authorization by the Consultant will be at the City’s sole risk and without
liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use,
reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant
C.9.b
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shall have the right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any documents or materials prepared by them, and in the event Consultant
fails to secure such assignment, Consultant shall indemnify City for all damages resulting
therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as
“works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby
deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions,
response to interrogatories or other information concerning the work performed under this
Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided
Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work performed
there under. City retains the right, but has no obligation, to represent Consultant or be present at
any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and
to provide City with the opportunity to review any response to discovery requests provided by
Consultant. However, this right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of San Bernardino, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
C.9.b
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Court, venue shall lie exclusively in the Central District of California, in the County of San
Bernardino, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed after
the date of default. Instead, the City may give notice to Consultant of the default and the reasons
for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices
during the period of default. If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article. Any failure on the part of the City to give
notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights
or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of City
to exercise such right to deduct or to withhold shall not, however, affect the obligations of the
Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
C.9.b
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of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any
other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon written notice to Consultant. In addition, the
Consultant may terminate this Contract for cause, upon sixty (60) days’ advance written notice to
City. Upon receipt of any notice of termination, Consultant shall immediately cease all services
hereunder except such as may be specifically approved by the Contract Officer. Except where the
Consultant has initiated termination, the Consultant shall be entitled to compensation for all
services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or
such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event
the Consultant has initiated termination, the Consultant shall be entitled to compensation only for
the reasonable value of the work product actually produced hereunder. In the event of termination
without cause pursuant to this Section, the terminating party need not provide the non-terminating
party with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and
prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to
the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such
damages), and City may withhold any payments to the Consultant for the purpose of set-off or
partial payment of the amounts owed the City as previously stated.
7.9 Attorney’s Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such action
or proceeding, in addition to any other relief which may be granted, whether legal or equitable,
shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any
appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable
costs for investigating such action, taking depositions and discovery and all other necessary costs
C.9.b
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the court allows which are incurred in such litigation. All such fees shall be deemed to have
accrued on commencement of such action and shall be enforceable whether or not such action is
prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times avoid
conflicts of interest or the appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected
class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use of unauthorized aliens,
Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions
imposed, together with any and all costs, including attorney’s fees, incurred by City.
C.9.b
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ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager
and to the attention of the Contract Officer (with her/his name and City title), City of Grand
Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the
person(s) at the address designated on the execution page of this Agreement. Either party may
change its address by notifying the other party of the change of address in writing. Notice shall be
deemed communicated at the time personally delivered or in seventy-two (72) hours from the time
of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections
contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or
decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any
of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder
unless the invalid provision is so material that its invalidity deprives either party of the basic benefit
of their bargain or renders this Agreement meaningless.
C.9.b
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9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this
Agreement, nor shall any official, officer, or employee of City participate in any decision relating
to this Agreement which may affect his/her financial interest or the financial interest of any
corporation, partnership, or association in which (s)he is directly or indirectly interested, or in
violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5.
Nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation, including but not limited to the Political Reform Act (Government Code
Sections 81000, et seq.)
Consultant warrants and represents that it has not paid or given, and will not pay or give,
to any third party including, but not limited to, any City official, officer, or employee, any money,
consideration, or other thing of value as a result or consequence of obtaining or being awarded any
agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render this
Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
C.9.b
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01247.0005/606806.2 19
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF GRAND TERRACE, a municipal
corporation
____________________________________
Konrad Bolowich, City Manager
ATTEST:
______________________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
______________________________________
Adrian R. Guerra, City Attorney
CONSULTANT:
DESMOND & LOUIS, INC.
By:
___________________________________
Name:
Title:
By:
___________________________________
Name:
Title:
Address: ___________________________
___________________________
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
C.9.b
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01247.0005/606806.2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.9.b
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01247.0005/606806.2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.9.b
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01247.0005/606806.2 A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. The City may submit a ballot measure to the City’s voters concerning the adoption of a
transient occupancy tax at the November 8, 2022, election (“TOT”). In connection
therewith, Consultant will provide contract services relating to community outreach and
community opinion research (as requested by City) for the City (“Services”), which shall
include, but not be limited to, the following:
• Assessing community opinions on the TOT through the preparation and
administration of a survey/poll and related analysis;
• Preparing planning timeline;
• Developing overall outreach plan to build community awareness of needs;
• Developing media/social networking informational communications strategy;
• Preparing informational materials (direct mailings, presentations, handouts)
regarding the TOT;
• If requested, assisting with preparation of the TOT; and
• Managing vendors relating to informational outreach activities, including, but not
limited to, printers, mail houses, graphics.
All materials developed by Consultant with regard to this Agreement shall be approved by
the City prior to being used.
II. As part of the Services, Consultant will prepare and deliver such tangible work products
to the City as the City may require from time to time and pursuant to the schedule
developed pursuant to Exhibit D.
III. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering status
reports as the City may request from time to time.
IV. All work product is subject to review and acceptance by the City, and must be revised by
the Consultant without additional charge to the City until found satisfactory and accepted
by City.
V. Consultant will utilize the following personnel to accomplish the Services:
A. Nicole Desmond, CEO
B. Lou Desmond, President
C. Neil Derry, Senior Vice President of Public Affairs
D. Subconsultant: Swapan Nag, CEO, NAG, Inc. (“Subconsultant”)
C.9.b
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01247.0005/606806.2 B-1
EXHIBIT “B”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the Services in Exhibit A at the following rates:
Consultant Staff Cost
CEO $150 per hour
President $150 per hour
Vice President $150 per hour
Account Services $150 per hour
Subconsultant Costs (if services relating to Subconsultant are utilized)
Service Cost (lump sum)
Polling & Research $5,000
Email and Direct mail program $19,500
II. The City will compensate Consultant for the Services performed upon submission of a
valid invoice as described in Section 2.4.
III. The total compensation for the Services shall not exceed the Contract Sum of $47,000 as
provided in Section 2.1 of this Agreement.
C.9.b
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C-1
EXHIBIT “C”
SCHEDULE OF PERFORMANCE
I. Consultant shall commence performance of all Services within 3 business days of this
Agreement’s complete execution by the parties. Consultant shall further perform all
Services timely in accordance with the schedule(s) to be developed by Consultant and
subject to the written approval of the Contract Officer.
II. In addition to any other tangible work products required by this Agreement, Consultant
shall deliver such tangible work products that the City may require from time to time.
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
IV. The City in its sole discretion may extend the term of this Agreement in writing by two (2)
terms of one (1) year each.
C.9.b
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: Consideration of Resolutions Initiating Proceedings to Levy
& Increase (As Previously Authorized by Property Owners)
Annual Assessments for Fiscal Year 2022-2023 for the City
of Grand Terrace Landscape & Lighting Assessment District
89-1 (“District”); Preliminarily Approving the Related
Engineer’s Report; and Setting and Declaring the City
Council’s Intention to Conduct a Public Hearing on July 12,
2022, at 6:00 P.M. or Soon Thereafter as Feasible, and to
Levy, Increase (As Previously Authorized by Property
Owners), and Collect Annual Assessments Related Thereto
PRESENTED BY: Shanita Tillman, Management Analyst
RECOMMENDATION: 1. Adopt A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA,
PURSUANT TO THE LANDSCAPING AND LIGHTING ACT
OF 1972, INITIATING PROCEEDINGS TO LEVY AND
INCREASE (AS PREVIOUSLY AUTHORIZED BY
PROPERTY OWNERS) ANNUAL ASSESSMENTS FOR
THE 2022-2023 FISCAL YEAR FOR THE CITY OF GRAND
TERRACE LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 89-1 AND ORDERING THE
ENGINEER TO BE PREPARED AND FILE A REPORT IN
ACCORDANCE WITH ARTICLE IV OF CHAPTER 1 OF
SAID ACT; and
2. Adopt A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA, GIVING
PRELIMINARY APPROVAL OF THE ENGINEERS
REPORT FOR LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 89-1, AND THE LEVY,
INCREASE (AS PREVIOUSLY AUTHORIZED BY
PROPERTY OWNERS), AND COLLECTION OF ANNUAL
ASSESSMENTS RELATED THERETO FOR FISCAL YEAR
2022-2023; and
3. Adopt A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA, SETTING
AND DECLARING ITS INTENTION TO CONDUCT A
PUBLIC HEARING ON JULY 12, 2022 at 6:00 P.M. OR
SOON THEREAFTER AS FEASIBLE, ON LANDSCAPING
AND LIGHTING ASSESSMENT DISTRICT NO. 89-1, AND
INTENTION TO LEVY, INCREASE (AS PREVIOUSLY
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AUTHORIZED BY PROPERTY OWNERS), AND COLLECT
ANNUAL ASSESSMENTS RELATED THERETO FOR
FISCAL YEAR 2022-2023
2030 VISION STATEMENT:
This staff report supports Goal #1 to “Ensure our Fiscal Viability by ensuring appropriate
cost recovery for services.”
BACKGROUND:
In 1989, the City Council required developers of Tract 13364 to form Assessment
District 89-1 for the purpose of maintaining the landscaping and lighting serving the
project, as required by the conditions of approval. Subsequently, two other
developments were required to be included, through annexation, into Assessment
District 89-1. The developments (Tracts 14264 and 14471) were annexed into
Assessment District 89-1 as Annexation No. 1.
To ensure all future developments were sustainable, Staff recommended that all future
developments be annexed into Assessment District 89-1. Therefore, the following
amendments occurred (note that each annexation may contain more than one
tract/zone):
A. Greenbriar on Mt. Vernon Avenue (Tract 17766) was annexed into
Assessment District 89-1 in 2016 as Annexation No. 2.
B. Aegis Builders development on Pico Street (Tract 18793) was annexed
into Assessment District 89-1 in 2016 as Annexation No. 3.
C. Crestwood Development Project on Jaden Court (Tract 18071) was
annexed into Assessment District 89-1 as Annexation No. 4 in 2018
D. Aegis-Van Buren Housing development on Tesoro Court/ Van Buren
(Tract 18604) was annexed into Assessment District 89-1 as Annexation
No. 5, in 2019.
Each of the seven tracts comprises the boundaries of a zone in the Assessment District.
The Assessment District has seven zones in total with established assessments
approved by Council and included in the Engineer’s Report.
DISCUSSION:
Each year, an Engineer’s Report is prepared and considered by the City Council for the
levy of annual assessments for maintenance and operation of each zone within the
Assessment District. Assessment of each parcel is made in the same manner within
each zone, and at the same time, as payments are made for property taxes for each
Property.
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The Engineer’s Report takes into consideration costs of operation and maintenance for
the previous year of each zone within the District and the amount assessed for each
zone within Assessment District’s cost of operations and maintenance for the coming
fiscal year. These costs are then spread to the benefiting properties in each zone.
Zone 1 Tract 13364- Canal, Zone 2 Tract 14264- Forrest City Phase II, and Zone 3
Tract 14471- Oriole were established before Proposition 218, which was approved by
voters on November 6, 1996, and granted taxpayers the right to vote on all local taxes
and requires taxpayer approval of new property related assessments and fees.
Therefore, the assessments for Zones 1-3 are not annually increased at a rate higher
than the rate that was in effect before adoption of Proposition 218.
In order to assess Zone 1-3 at the rate that would cover annual cost of services, a
Proposition 218 vote would have to be held and, generally, the number of property
owners agreeing to the change would have to exceed the number of property owners
disagreeing with the change (as determined pursuant to Proposition 218 and its related
legislation) within a Zone in order to be able to assess the proposed change in
assessment.
Staff has reviewed the expenditures for the last Fiscal Year 2021-2022. Based on the
Engineer's estimate the assessment amount will increase for the District for Fiscal Year
2022-2023 by the following:
A. The maximum assessment rate per parcel for Zone 4 (Tract 17766) is
$186.5575, which represents a total increase of 7.76% (5.76% CPI
escalator plus 2%) from the prior fiscal year maximum assessment rate of
$173.1215.
B. The maximum assessment rate per parcel for Zone 5 (Tract 18793) is
$585.1437, which represents a total increase of 7.76% (5.76% CPI
escalator plus 2%) from the prior fiscal year maximum assessment rate of
$543.0013.
C. The maximum assessment rate per parcel for Zone 6 (Tract 18071) is
$1,682.8828, which represents a total increase of 7.76% (5.76% CPI
escalator plus 2%) from the prior fiscal year maximum assessment rate of
$1,561.6806.
D. The maximum assessment rate per parcel for Zone 7 (Tract 18604) is
$372.0533, which represents a total increase of 7.76% (5.76% CPI
escalator plus 2%) from the prior fiscal year maximum assessment rate of
$345.2578.
The maximum assessment rate for the escalating Zones (4, 5, 6, & 7) will fluctuate
based upon annual CPI changes as originally approved by the property owners;
however, Council will need to approve the adjusted rates to take effect. Council can
approve an assessment amount up to the maximum assessment rate.
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Servicing and administering the City’s landscape maintenance program shall be
according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division
15, of the Street and Highways Code of the State of California. The Proceedings will be
conducted under the Landscaping and Lighting Act of 1972, Part 2, Division 15,
Sections 22500 through 22679, of the Streets and Highways Code of the State of
California. This includes the process generally described in Attachment 1 and a public
hearing to consider and adopt by resolution the Engineer’s Report and proposed
assessments (including any other related documents) for fiscal year 2022-2023 on July
12, 2022.
Based upon the forgoing, the City Council is therefore recommended to (1) adopt a
resolution initiating proceedings to levy and increase (as previously authorized by
property owners) annual assessments for the 2022-2023 fiscal year for the District and
ordering the Engineer to prepare and file a Report in accordance with the Landscaping
& Lighting Act of 1972; (2) adopt a resolution giving preliminary approval of the
Engineer’s Report for the District and the levy, increase (as previously authorized by
property owners), and collection of the annual assessments related thereto for fiscal
year 2022-2023; and (3) adopt a resolution of declaring the City Council’s intention to
conduct a public hearing on July 12, 2022, on the District and intention to levy, increase
(as previously authorized by property owners), and collect annual assessments related
thereto for fiscal year 2022-2023.
FISCAL IMPACT:
The Engineer's Report has estimated the fiscal impact will be $60,816.13 to maintain
the Assessment District. Most of this amount will be reimbursed to the City through the
collection of property taxes by the County of San Bernardino for each parcel.
ATTACHMENTS:
• 1. Tract Maps Zone 1-7 (PDF)
• 2. Resolution- Initiating Proceedings (DOCX)
• 3. Engineer's Report (PDF)
• 4. Resolution - Preliminarily Approving Engineer's Report (DOCX)
• 5. Resolution- Intention (to publish) (DOCX)
APPROVALS:
Shanita Tillman Completed 05/12/2022 10:00 AM
City Attorney Completed 05/18/2022 12:01 PM
Finance Completed 05/19/2022 8:36 AM
City Manager Completed 05/19/2022 3:08 PM
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City Council Pending 05/24/2022 6:00 PM
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2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 22
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 4
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 5
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
Zone 6
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 7
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, PURSUANT TO THE LANDSCAPING AND
LIGHTING ACT OF 1972, INITIATING PROCEEDINGS TO LEVY
ANNUAL ASSESSMENTS FOR THE 2022-2023 FISCAL YEAR FOR THE
CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 89-1 AND ORDERING THE ENGINEER
TO PREPARE AND FILE A REPORT IN ACCORDANCE WITH ARTICLE
IV OF CHAPTER 1 OF SAID ACT
WHEREAS, the City Council has, by previous Resolutions, formed the City of Grand
Terrace LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 (hereafter
referred to as “District”) pursuant to the provisions of the Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning
with Section 22500 (hereafter referred to as the “Act”), in which annual assessments have
been levied and collected in past fiscal years; and
WHEREAS, said Act requires that proceedings for the levy of assessments shall be
initiated by resolution describing any proposed new improvements or any substantial
changes in existing improvements in accordance with Chapter 3 (commencing with
Section 22620) of Part 2 of Division 15 of the Streets and Highway Code of the State of
California, and ordering the engineer to prepare and file a report in accordance with Article
4 of Chapter 1 of said Act.
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA,
desires to initiate proceedings for the annual levy of assessments for the District pursuant
to the terms and provisions of the "Landscaping and Street Lighting Act of 1972," being
Division 15, Part 2 of the Streets and Highways Code of the State of California.
WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal
year commencing July 1, 2022, and ending June 30, 2023; and,
WHEREAS, the provisions of said Division 15, Part 2 require a written "Report," consisting
of the following:
1. Plans and specifications of the area of the works of improvement to be maintained;
2. An estimate of the costs for maintaining the improvements for the above referenced
fiscal year;
3. A diagram of the area proposed to be assessed;
4. An assessment of the estimated costs for maintenance work for said fiscal year.
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace
does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct, and incorporated herein by
this reference..
SECTION 2. The City Council desires to, and hereby does, initiate proceedings to levy
and increase, as applicable, annual assessments for the 2022-2023 fiscal year for the
City of Grand Terrace Landscaping and Lighting Assessments District No. 89-1, including
all annexed areas.
SECTION 3. That the proposed maintenance work within the area proposed to be
assessed shall be for certain street lighting and landscaping improvements, as said
maintenance work is set forth in the "Report" to be presented to this City Council for
consideration.
SECTION 4. That Shanita Tillman, Management Analyst, or her designee, is hereby
ordered to prepare and file with this City Council, a "Report" relating to said annual
assessment and levy in accordance with the provisions of Article IV, commencing with
Section 22565 of Chapter 1 of the Streets and Highways Code of the State of California.
SECTION 5. That upon completion, said "Report" shall be filed with the City Clerk, who
shall then submit the same to this City Council for its consideration pursuant to Sections
22623 and 22624 of said Streets and Highways Code.
SECTION 6. The City Clerk shall certify to the adoption of this Resolution.
SECTION 7. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED this 24th day of May, 2022, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
__________________________ __________________________
Debra L. Thomas Darcy McNaboe
City Clerk Mayor
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, __________________, City Clerk of the CITY OF GRAND TERRACE,
CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution
No. 2022- ________ was duly passed, approved and adopted by the City Council,
approved and signed by the Mayor, and attested by the City Clerk, all at the regular
meeting of said City Council held on the 24th day of May, 2022, and that the same was
passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
EXECUTED this 24th day of May, 2022, at Grand Terrace, California.
_________________________________
Debra L. Thomas
City Clerk for the City of Grand Terrace
[SEAL]
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City of Grand Terrace
Landscaping and Lighting
Assessment District No. 89-1
2022/2023 ENGINEER’S REPORT
Intent Meeting: May 24, 2022
Public Hearing: July 12, 2022
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
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TABLE OF CONTENTS
INTRODUCTION ............................................................................................................. 1
Section I. PLANS AND SPECIFICATIONS ................................................................ 3
Improvements Authorized by the 1972 Act .............................................................. 3
District Plans and Specifications .............................................................................. 4
Section II. METHOD OF APPORTIONMENT ............................................................... 8
Proposition 218 Benefit Analysis ............................................................................. 9
Benefit Analysis ......................................................................................................... 9
Assessment Methodology ....................................................................................... 11
Assessment Range Formula ................................................................................... 11
Section III. ESTIMATE OF IMPROVEMENT COSTS .................................................. 13
Section IV. ASSESSMENT DIAGRAMS ..................................................................... 21
Section V. ASSESSMENT ROLL ............................................................................... 28
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 1
INTRODUCTION
The City Council of the City of Grand Terrace (the “City”) adopted its General Plan with
various elements to provide guidelines for orderly development within the community.
The City Council further adopted ordinances and regulations governing the
development of land providing for the installation and construction of certain
landscaping, lighting and appurtenant facilities to enhance the quality of life and to
benefit the value of property.
The requirement for the construction and installation of landscaping, lighting and
appurtenant facilities is a condition of approval for development and is a requirement of
issuance of a permit for the construction of any residential, commercial, industrial and
planned unit development. The installation of landscaping and lighting systems and the
construction of the necessary appurtenant facilities is the responsibility of the property
owner/applicant, as conditions of approval of a development application. The City may
cause the installation by property owners directly or accept financial arrangements for
installation of these facilities. The cost of servicing, operation, maintenance, repair and
replacement of the landscaping, lighting and appurtenant facilities in turn becomes the
responsibility of the benefitting properties.
The owners/applicants petitioned for formation of the Landscaping Lighting Assessment
District and/or annexation. These have been completed and will increase the City’s
obligation for maintenance and servicing.
The City of Grand Terrace is administering a lighting system for the benefit of all parcels
of land within the City. The lighting benefit is directly related to public safety and
property protection. These benefits have been studied widely, locally, regionally and
nationally.
The City formed Landscaping and Lighting Assessment District 89-1 (the “District”) in
1989 and subsequently annexed other parcels as Annexation No. 1, Annexation No. 2
Annexation No. 3, Annexation No. 4, and Annexation No. 5 to said District to ensure a
fair and equitable levying of the necessary costs of servicing and maintenance of the
respective facilities, which in turn will enhance the value of each parcel in the District
directly and collectively.
The boundaries of the District, which include Annexations 1, 2, 3, 4, and 5 are the
boundaries of Zone 1 - Tract 13364 filed in Map Book 203, Pages 89 through 92,
Records of San Bernardino County (the “County”). The boundaries of Zone 2 - Tract
14264 and Zone 3 – Tract 14471 filed in Map Book 242, Pages 17 and 18, Zone 4 –
Tract 17766 filed in Map Book 237, Pages 41 and 42, and Zone 5 – Tract 18793 filed in
Map Book 115, Pages 81-82. The boundaries of Zone 6 – Tract 18071 and Zone 7 –
18604 filed in Map Book 1178 Page 18 and Map Book 1167 Page 34, respectively, of
the County.
Servicing and administration of the City’s landscape maintenance program shall be
according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 2
15 of the Streets and Highways Code of the State of California (the “1972 Act”).
Payment for the assessment for each parcel will be made in the same manner and at
the same time as payments are made for property taxes for each property.
The proceedings will be conducted under the 1972 Act Sections 22500 through 22679.
This Engineer’s Report (the “Report”) is presented for the purpose of levy of annual
assessment to the above-described properties for the purpose of maintaining the
lighting and landscaping during the Fiscal Year 2022/2023.
This Report contains the necessary data required to conduct the proceedings and is
submitted to the Clerk of the City for filing.
The word “parcel,” for the purposes of this Report, refers to an individual property
assigned its own Assessor’s Parcel Number (“APN”) by the San Bernardino County (the
“County”) Assessor’s Office. The County Auditor/Controller uses Assessor’s Parcel
Numbers and a dedicated fund number established for the District to identify properties
to be assessed on the tax roll and the allocation of the funds collected.
This Report consists of the following sections:
Section I
Plans and Specifications: Description of the District's improvements are filed herewith
and made a part hereof. Said plans and specifications are on file in the Office of the
City Clerk.
Section II
Method of Apportionment: A discussion of the general and special benefits
associated with the overall landscaping street lighting improvements provided within the
District (Proposition 218 Benefit Analysis). This section also includes a determination of
the proportional costs of the special benefits and a separation of costs considered to be
of general benefit (and therefore not assessed). This section of the Report also outlines
the method of calculating each property’s proportional special benefit.
Section III
Estimate of Improvement Costs: An estimate of the cost of the proposed
improvements, including incidental costs and expenses in connection therewith, is as
set forth on the lists thereof, attached hereto, and are on file in the Office of the City
Clerk.
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Section IV
Assessment Diagrams: A diagram showing the boundaries of the District is provided
in this Report and includes all parcels that receive special benefits from the
improvements. Parcel identification, the lines and dimensions of each lot, parcel and
subdivision of land within the District, are inclusive of all parcels as shown on the
County Assessor's Parcel Maps as they existed at the time this Report was prepared
and shall include all subsequent subdivisions, lot-line adjustments or parcel changes
therein. Reference is hereby made to the County Assessor’s maps for a detailed
description of the lines and dimensions of each lot and parcel of land within the District.
Section V
Assessment Roll: A listing of the proposed assessment amount for each parcel within
the District. The proposed assessment amount for each parcel is based on the parcel’s
calculated proportional special benefit as outlined in the method of apportionment and
proposed assessment rate established in the District Budget. These assessment
amounts represent the assessments proposed to be levied and collected on the County
Tax Rolls for Fiscal Year 2022/2023.
Section I. PLANS AND SPECIFICATIONS
Improvements Authorized by the 1972 Act
As applicable or may be applicable to this District, the 1972 Act defines improvements
to mean one or any combination of the following:
• The installation or planting of landscaping.
• The installation or construction of statuary, fountains, and other
ornamental structures and facilities.
• The installation or construction of public lighting facilities.
• The installation or construction of any facilities which are appurtenant to
any of the foregoing, or which are necessary or convenient for the
maintenance or servicing thereof, including, but not limited to, grading,
clearing, removal of debris, the installation or construction of curbs,
gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or
electrical facilities.
• The maintenance or servicing, or both, of any of the foregoing.
• The acquisition of any existing improvement otherwise authorized
pursuant to this section.
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Incidental expenses associated with the improvements including, but not limited to:
•The cost of preparation of the Report, including plans, specifications,
estimates, diagram, and assessment;
•The costs of printing, advertising, and the publishing, posting, and mailing
of notices;
•Compensation payable to the County for collection of assessments;
•Compensation of any engineer or attorney employed to render services;
•Any other expenses incidental to the construction, installation, or
maintenance and servicing of the improvements;
•Any expenses incidental to the issuance of bonds or notes pursuant to
Section 22662.5.
•Costs associated with any elections held for the approval of a new or
increased assessment.
The 1972 Act defines "maintain" or "maintenance" to mean furnishing of services and
materials for the ordinary and usual maintenance, operation, and servicing of any
improvement, including:
•Repair, removal, or replacement of all or any part of any improvement.
•Providing for the life, growth, health, and beauty of landscaping, including
cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
•The removal of trimmings, rubbish, debris, and other solid waste.
•The cleaning, sandblasting, and painting of walls and other improvements
to remove or cover graffiti.
District Plans and Specifications
The District provides the necessary funding source for the annual maintenance,
operation and servicing of the improvements that have been constructed and installed
for the benefit of properties within the District.
Landscaping and appurtenant facilities generally include trees, shrubs, plants, turf,
irrigation systems, and necessary appurtenances including curbs, hardscape,
monumentations, fencing located in public right-of-ways, medians, parkways, and/or
easements adjacent to public right-of-ways, in and along public thoroughfares and
certain designated primary and secondary arterials.
Lighting and appurtenant facilities includes poles, lighting fixtures, conduits, and the
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necessary equipment to maintain, operate and replace a lighting system at designated
intersections, in medians, parkways and adjacent to certain public facilities in and along
certain streets, right-of-ways and designated lots.
The installation of planting, landscaping, irrigation systems, lighting and the construction
of appurtenant facilities to be operated, serviced and maintained, is more specifically
described herein whereas, the landscaping and lighting facilities have been or will be
provided by developers as a condition of subdivision of land, on part of the Conditional
Use review and approval process.
A. ZONES OF BENEFIT
In an effort to ensure an appropriate allocation of the estimated annual cost to provide
the District improvements based on proportional special benefits, this District is
established with benefit zones (“Zones”) as authorized pursuant to Chapter 1 Article 4,
Section 22574 of the 1972 Act:
“The diagram and assessment may classify various areas within an assessment
district into different zones where, by reason of variations in the nature, location, and
extent of the improvements, the various areas will receive differing degrees of
benefit from the improvements. A zone shall consist of all territory which will receive
substantially the same degree of benefit from the improvements.”
The parcels, lots, subdivisions and developments within the District are identified and
grouped into one of seven (7) Zones. Each Zone reflects the landscape improvements
associated with the development of properties in that Zone, to fairly and equitably
apportion the net cost of providing those improvements to the properties that receive
special benefits from the service and activities associated with those improvements. All
of the parcels in the District are identified as single-family residential properties within
three residential developments. These residential developments have been grouped
into seven different Zones that reflects each specific budget and improvements for that
particular Zone. By establishing and utilizing a Zone structure, similar properties with
similar types of improvements will be assessed a proportional amount for the services
and activities provided by the District within each respective Zone.
The improvements are the operation, maintenance and servicing of landscaping,
lighting and appurtenant facilities described as follows:
Zone 1 - Tract 13364
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
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(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
District. A total of 5 streetlights are included in the boundaries of this
development.
Zone 2 - Tract 14264
(a) Lighting
Poles, fixtures, bulbs, conduits, equipment, posts, pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
District. A total of 7 streetlights are included in the boundaries of this
development.
Zone 3 - Tract 14471
(a) Landscaping
Landscaping, planting shrubbery, trees, and vines with Lot “A” of said
Tract 14471, along with irrigation system for the improvements within Lot
“A”.
(b) Lighting
Poles, fixtures, conduits, equipment, posts, pedestals, metering devices
and appurtenant facilities as required to provide lighting in public right-of-
ways and easements within the boundaries of the District. A total of 6
streetlights are maintained within the boundaries of this development.
Zone 4 – Tract 17766
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
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District. A total of 1 streetlight is included in the boundaries of this
development.
Zone 5 – Tract 18793
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
District. A total of 5 streetlights are included in the boundaries of this
development.
Zone 6 – Tract 18071
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
Additionally,, the District will include the maintenance of a water quality
basin, designed for storm water runoff purposes.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
District. A total of 4 streetlights are included in the boundaries of this
development.
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Zone 7 – Tract 18604
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
Additionally,, the District will include graffiti removal on the block wall
along the east side of the Gage Canal within the western boundary of the
tract, streetlights, and street trees along Tesoro Court and Van Buren
Street. Lot: B” of said tract is designated as a retention basin and will be
maintained as a dual-purpose basin, for retaining water and for a small
playground.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
District. A total of 3 streetlights are included in the boundaries of this
development.
Section II. METHOD OF APPORTIONMENT
The 1972 Act permits the establishment of assessment districts by agencies for the
purpose of providing certain public improvements, including the acquisition,
construction, installation, and servicing of street lighting improvements and related
facilities. The 1972 Act requires that the cost of these improvements be levied according
to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among all
assessable lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the improvements.”
The formulas used for calculating assessments reflect the composition of parcels within
the District (which are all residential properties) and the improvements and activities to
be provided and have been designed to fairly apportion costs based on a determination
of the proportional special benefits to each parcel within each Zone, consistent with the
requirements of the 1972 Act and the provisions of Proposition 218 and Article XIII D of
the California Constitution (“Article XIID”). For each Zone within the District, each parcel
represents one (1) Equivalent Benefit Unit (“EBU”).
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The following formula is used to arrive at the levy amount for each parcel within
each Zone:
Levy per EBU (rate) x Parcel’s EBU = Parcel Levy Amount
Proposition 218 Benefit Analysis
The costs of the proposed improvements for Fiscal Year 2022/2023 have been
identified and allocated to properties within the District based on special benefit. The
improvements provided by this District and for which properties are assessed are public
street lighting and landscaping improvements. These improvements generally were
installed in connection with the development of the properties within the District. Article
XIIID Section 2(d) defines District as follows:
“District means an area determined by an agency to contain all parcels which will
receive a special benefit from a proposed public improvement or property-related
service”;
Article XIIID Section 2(i) defines Special benefit as follows:
“Special benefit” means a particular and distinct benefit over, and above general
benefits conferred on real property located in the district or to the public at large.
General enhancement of property value does not constitute “special benefit.”
Article XIIID Section 4(a) defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will
have a special benefit conferred upon them and upon which an assessment will be
imposed. The proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entirety of the capital cost of a public improvement, the
maintenance and operation expenses of a public improvement, or the cost of the
property related service being provided. No assessment shall be imposed on any parcel
which exceeds the reasonable cost of the proportional special benefit conferred on that
parcel.”
Benefit Analysis
Special Benefit
The special benefits properties within the District will receive from the proposed
improvements include, but are not limited to:
•Improved aesthetic appeal of nearby properties providing a positive
representation of the area and properties.
Total Balance to Levy = Levy per EBU
Total EBU
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•Enhanced adaptation of adequate green space, trees, and amenities
within the urban environment.
•Increased sense of pride in ownership of properties within the District
resulting from their association with well-maintained improvements.
•Enhanced quality of life and working environment within the area that is
promoted by well-maintained landscaped areas and amenities.
•Reduced criminal activity and property-related crimes (especially
vandalism) against properties in the District through well-maintained
surroundings and amenities within public areas.
•Increased social opportunities and leisure activities for customer’s
residents and families, provided by a well-maintained neighborhood
destination place for relaxation, socializing, and entertainment that is
within easy walking distance.
•Enhanced environmental quality of the parcels by moderating
temperatures, providing oxygenation and attenuating noise.
The preceding special benefits contribute to the overall aesthetic value and desirability
of each of the assessed parcels within the District and thereby provide a special
enhancement to these properties. Furthermore, it has been determined that the lack of
funding to properly service and maintain the improvements would ultimately result in the
deterioration of the improvements and facilities, which in turn could negatively impact
the properties within the District. As such, the annual costs of ensuring the ongoing
maintenance and operation of these improvements are considered a distinct and special
benefit to the properties within the District and are therefore considered the financial
obligation of those properties. The cost of any improvement or portion thereof that is
considered to be of general benefit shall not be included as part of the special benefit
assessments allocated to properties within the District.
General Benefit
In the absence of a special funding District, the City would typically provide only weed
abatement and erosion control services for landscaped areas. The cost to provide this
baseline level of service is approximately $0.01 per square foot for landscape areas that
require maintenance. Zone 1 – Tract 13364 has approximately 29,100 square feet of
landscape space, Zone 2 – Tract 14264 has no landscaping area that the City maintains
and Zone 3 – Tract 14471 has approximately 9,045 square feet of landscape space,
Zone 4 – Tract 17766 has approximately 3,856 square feet of landscaped space, Zone
5 – Tract 18793 has approximately 4,668 square feet of landscaped space, Zone 6 –
Tract 18071 has approximately 61,750 square feet of landscaped space, Zone 7 – Tract
18604 has approximately 3,239 square feet of landscaped space. The proposed
budgets for Fiscal Year 2022/2023 show the general benefit amount which will be
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deducted from the cost of maintenance to arrive at a net special benefit assessment
rate.
Assessment Methodology
This District was formed to establish and provide for the improvements that enhance the
presentation of the surrounding properties and developments. These improvements will
directly benefit the parcels to be assessed within the District. The assessments and
method of apportionment is based on the premise that the assessments will be used to
construct and install landscape and lighting improvements within the existing District as
well as provide for the annual maintenance of those improvements, and the assessment
revenues generated by District will be used solely for such purposes.
The costs of the proposed improvements have been identified and allocated to
properties within the District based on special benefit. The improvements to be provided
by this District and for which properties will be assessed have been identified as an
essential component and local amenity that provides a direct reflection and extension of
the properties within the District which the property owners and residents have
expressed a high level of support.
The method of apportionment (method of assessment) set forth in the Report is based
on the premise that each assessed property receives special benefits from the
landscape and lighting improvements within the District, and the assessment obligation
for each parcel reflects that parcel’s proportional special benefits as compared to other
properties that receive special benefits.
To identify and determine the proportional special benefit to each parcel within the
District, it is necessary to consider the entire scope of the improvements provided as
well as the properties that benefit from those improvements. The improvements and the
associated costs described in this Report, have been carefully reviewed and have been
identified and allocated based on a benefit rationale and calculations that proportionally
allocate the net cost of only those improvements determined to be of special benefit to
properties within the District.
Assessment Range Formula
Any new or increased assessment requires certain noticing and meeting requirements
by law. Prior to the passage of Proposition 218 (California Constitution Articles XIIIC
and XIIID), legislative changes in the Brown Act defined a "new or increased
assessment" to exclude certain conditions. These conditions included "any assessment
that does not exceed an assessment formula or range of assessments previously
adopted by the agency or approved by the voters in the area where the assessment is
imposed." This definition and conditions were later confirmed through Senate Bill 919
(the Proposition 218 implementing legislation).
The purpose of establishing an assessment range formula is to provide for reasonable
increases and inflationary adjustment to annual assessments without requiring costly
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noticing and mailing procedures, which could add to the District costs and assessments.
As part of the District formation, balloting of property owners is required pursuant to the
Article XIIID Section 4. The property owner ballots include an Assessment to be
approved, as well as the approval of an assessment range formula.
The assessment range formula for District assessments may be applied to future
assessments within the District commencing with Fiscal Year 2018/2019 for Zone 4 –
Tract 17766 and Zone 5 – Tract 18793, Fiscal Year 2019/2020 for Zone 6 – Tract 18071
and Fiscal Year 2020/2021 for Zone 7. Zone 1 – Tract 13364, Zone 2 – Tract 14264
and Zone 3 14471 does not have an increase in assessments. The following describes
the assessment range formula:
The Maximum Assessment is equal to the initial Assessment approved by property
owners adjusted annually by the percentage increase of the Local Consumer Price
Index (“CPI”) plus two percent (2%). As of January 2018, the Bureau of Labor Statistics
(the “BLS”) split the Los Angeles-Riverside-Orange County Area for all Urban
Consumers to Los Angeles-Long Beach-Anaheim area and Riverside-San Bernardino-
Ontario Area. Each fiscal year, the Maximum Assessment will be recalculated, and a
new Maximum Assessment established. Currently, the District uses the Annual
Riverside-San Bernardino-Ontario CPI index to compute the CPI difference each year.
For Fiscal Year 2022/2023, the percentage difference is 5.7610%. Therefore, the
Maximum Assessment will increase by 7.7610%.
The Maximum Assessment is adjusted annually and is calculated independent of the
annual budgets and proposed assessments established for each Zone of the District.
Any proposed annual assessment (rate per EBU) less than or equal to this Maximum
Assessment (for each Zone) is not considered an increased assessment, even if the
proposed assessment is much greater than the assessment applied in the prior fiscal
year.
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 13
Section III. ESTIMATE OF IMPROVEMENT COSTS
In accordance with Streets and Highways Code Section 22660(a), the City Council has
determined that the estimated cost of certain proposed improvements, described in
Section 22525, subdivisions (a) through (d), are greater than can conveniently be raised
from a single assessment, and, as a result, shall be collected in installments and held in
a reserve account. In particular, Zone 1, Zone 3, Zone 4, Zone 5, Zone 6, and Zone 7
requires trimming and pruning landscaping services that are proposed to be performed
every five years. The proposed assessment includes a budgeted amount for trimming
and pruning to collect for these services.
The following outlines the budget to fund the District improvements based on the
improvements to be maintained and the associated incidental expenses for Fiscal Year
2022/2023, resulting in the proportional assessments calculated for each parcel that will
be applied to the County Tax Rolls for Fiscal Year 2022/2023. The cost of maintaining
improvements for Fiscal Year 2022/2023 are summarized as follows:
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 14
Zone 1 Tract 13364 – Canal
Budget Item Fiscal Year 2022/23
Current Assessment
Energy Costs – Street Lighting $597.60
Water Supply 2,716.32
Trimming and Removal* 1,102.00
Contract Maintenance 2,080.00
Legal 600.00
Engineering 600.00
Administrative Cost 1,000.00
Pruning Cycle Maintenance** 302.00
Annual Costs Total $8,997.92
General Benefit - Collection/(Contribution) (291.00)
General Fund - Collection/(Contribution) (3,060.32)
Balance to Levy $5,646.60
Fiscal Year 2022/23 Assessment per Parcel $282.3300
Fiscal Year 2022/23 Max Assessment per Parcel $282.3300
Fiscal Year 2021/22 Max Assessment per Parcel $282.3300
Number of Parcels (EBU) 20
* Trimming and removal were a onetime service, and the cost will be spread over the next five years.
**Pruning services are performed every five years; the total cost of these services is spread over five years.
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 15
Zone 2 Tract 14264 – Forrest City Phase II
Budget Item Fiscal Year 2022/23
Current Assessment
Energy Costs – Street Lighting $697.00
Legal 600.00
Engineering 600.00
Administrative Cost 176.24
Annual Costs Total $2,073.24
General Benefit - Collection/(Contribution) 0.00
General Fund - Collection/(Contribution) (657.60)
Balance to Levy $1,415.64
Fiscal Year 2022/23 Assessment per Parcel $1,415.6400
Fiscal Year 2022/23 Max Assessment per Parcel $1,415.6400
Fiscal Year 2021/22 Max Assessment per Parcel $1,415.6400
Number of Parcels (EBU) 1
*Parcels under zone 2 receive no general benefit, because there is no landscaping.
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 16
Zone 3 Tract 14471 – Oriole
Budget Item Fiscal Year 2022/23
Current Assessment
Energy Costs – Street Lighting $498.00
Water Supply 488.41
Capital Reserve/Replacement Parts 371.16
Contract Maintenance 1,040.00
Legal 600.00
Engineering 600.00
Administrative Cost 1,296.03
Pruning Cycle Maintenance* 466.00
Annual Costs Total $5,359.60
General Benefit - Collection/(Contribution) (90.45)
General Fund - Collection/(Contribution) 0.00
Balance to Levy $5,269.15
Fiscal Year 2022/23 Assessment per Parcel $309.9500
Fiscal Year 2022/23 Max Assessment per Parcel $309.9500
Fiscal Year 2021/22 Max Assessment per Parcel $309.9500
Number of Parcels (EBU) 17
* Pruning services are performed every five years; the total cost of these services will be spread over five years.
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 17
Zone 4 Tract 17766 – Greenbriar
Budget Item Fiscal Year 2022/23
Current Assessment
Energy Costs – Street Lighting $120.00
Electrical Use for Irrigation 120.00
Water Supply 480.00
Trimming and Removal 640.00
Capital Reserve/Replacement Parts 5,839.25
Contract Maintenance 1,388.00
Legal 600.00
Engineering 600.00
Auditor Controller Charges 20.00
Administrative Cost 600.00
Annual Costs Total $10,407.25
General Benefit - Collection/(Contribution) (38.56)
HOA - Collection/(Contribution) (3,839.44)
General Fund - Collection/(Contribution) $0.00
Balance to Levy $6,529.25
Fiscal Year 2022/23 Assessment per Parcel $186.5500
Fiscal Year 2022/23 Max Assessment per Parcel $186.5575
Fiscal Year 2021/22 Max Assessment per Parcel $173.1215
Number of Parcels (EBU) 35
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 18
Zone 5 Tract 18793 – Palomino
Budget Item Fiscal Year 2022/23
Current Assessment
Energy Costs – Street Lighting $360.00
Perimeter Wall 850.00
Trimming and Removal 1,300.00
Capital Reserve/Replacement Parts 1,618.36
Contract Maintenance 1,120.00
Legal 600.00
Engineering 600.00
Auditor Controller Charges 20.00
Administrative Cost 600.00
Annual Costs Total $7,068.36
General Benefit - Collection/(Contribution) (46.68)
General Fund - Collection/(Contribution) 0.00
Balance to Levy $7,021.68
Fiscal Year 2022/23 Assessment per Parcel $585.1400
Fiscal Year 2022/23 Max Assessment per Parcel $585.1437
Fiscal Year 2021/22 Max Assessment per Parcel $543.0013
Number of Parcels (EBU) 12
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 19
Zone 6 Tract 18071 – Jaden
Budget Item
Fiscal Year 2022/23
Current Assessment
Street Lighting $672.00
Water 0.00
Bryce Court Pavement Sealing 786.00
Trimming & Pruning 390.00
Capital Reserve / Replacement Parts 10,488.46
Contract Maintenance 14,820.00
Legal 1,000.00
Engineering 850.00
Auditor Controller Charges 20.00
Publishing/Noticing, Misc. 200.00
Annual Costs Total $29,226.46
General Benefit - Collection/(Contribution) (617.50)
General Fund - Collection/(Contribution) 0.00
Balance to Levy $28,608.96
Fiscal Year 2022/23 Assessment per Parcel $1,682.8800
Fiscal Year 2022/23 Max Assessment per Parcel $1,682.8828
Fiscal Year 2021/22 Max Assessment per Parcel $1,561.6806
Number of Parcels (EBU) 17
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 20
Zone 7 Tract 18604 – Tesoro/Van Buren
Budget Item Fiscal Year 2022/23
Current Assessment
Street Lighting $360.00
Water 0.00
Perimeter Wall 600.00
Trimming & Pruning 1,430.00
Capital Reserve / Replacement Parts 1,120.24
Contract Maintenance 777.00
Legal 1,000.00
Engineering 850.00
Auditor Controller Charges 20.00
Publishing/Noticing, Misc. 200.00
Annual Costs Total $6,357.24
General Benefit - Collection/(Contribution) (32.39)
General Fund - Collection/(Contribution) 0.00
Balance to Levy $6,324.85
Fiscal Year 2022/23 Assessment per Parcel $372.0500
Fiscal Year 2022/23 Max Assessment per Parcel $372.0533
Fiscal Year 2021/22 Max Assessment per Parcel $345.2578
Number of Parcels (EBU) 17.00
Note: Total may not foot due to rounding.
The total approved assessment for Fiscal Year 2022/2023 is $60,816.13
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 21
Section IV. ASSESSMENT DIAGRAMS
An Assessment Diagram for the District has been submitted to the Clerk of the City in
the format required under the provision of the Act. The lines and dimensions of each lot
or parcel within the District are those lines and dimensions shown on the maps of the
Assessor of the County of San Bernardino, for the year when this Report was prepared,
and are incorporated by reference herein and made part of this Report. The following
pages show the boundaries of each of the Zones in the District.
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 22
C.10.c
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 23
C.10.c
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 24
CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 4
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 25
CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 5
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 26
CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
Zone 6
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 27
CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 7
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2022/2023 City of Grand Terrace - L&L AD No. 89-1 Page 28
Section V. ASSESSMENT ROLL
The description of each lot or parcel is part of the records of the Assessor of the County
of San Bernardino and these records are, by reference, made part of this Report. The
proposed assessment and the amount of assessment for Fiscal Year 2022/2023
apportioned to each lot or parcel is shown below.
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, GIVING PRELIMINARY APPROVAL OF THE
ENGINEERS REPORT FOR LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 89-1, AND THE LEVY AND COLLECTION
OF ANNUAL ASSESSMENTS RELATED THERETO FOR FISCAL YEAR
2022/2023
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA,
(hereinafter referred to as the “City”) pursuant to the provisions of Division 15, Part 2 of
the Streets and Highways Code of the State of California, did, by previous Resolution,
order the preparation of an Engineer's Report (hereinafter referred to as the “Report”) for
the annual levy of assessments, consisting of plans and specifications, an estimate of the
cost, a diagram of the district, and an assessment relating to what is now known and
designated as:
CITY OF GRAND TERRACE
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1
(hereinafter referred to as the "District"); and,
WHEREAS, there has now been presented to this City Council the Report as required by
Article 4 of Chapter 1 of Part 2 of Division 15 of the Streets and Highways Code, and as
previously directed by Resolution; and,
WHEREAS, this City Council has now carefully examined and reviewed the Report as
presented and is satisfied with each and all the items and documents as set forth therein,
and is satisfied that the proposed assessments, on a preliminary basis, have been spread
in accordance with the benefits received from the maintenance to be performed, as set
forth in said Report.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City does
hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct, and incorporated herein by
this reference.
SECTION 2. That the Report as presented, consisting of the following:
A. Plans and specifications;
B. Method of Apportionment;
C. Estimate of cost;
D. Assessment Diagram of the District;
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E. Assessment of the estimated cost;
is hereby approved on a preliminary basis and is ordered to be filed in the Office of the
City Clerk as a permanent record and to remain open to public inspection.
SECTION 3. That the City Clerk shall certify to the passage and adoption of this
Resolution, and the minutes of this meeting shall so reflect the presentation of the Report.
SECTION 4. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED this 24th day of May 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
__________________________ __________________________
Debra L. Thomas Darcy McNaboe
City Clerk Mayor
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO
HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022- ______
was duly passed, approved, and adopted by the City Council, approved and signed by
the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council
held on the 24th day of May, 2022, and that the same was passed and adopted by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Executed this 24th day of May 2022, at Grand Terrace, California.
_________________________________
Debra L. Thomas
City Clerk for the City of Grand Terrace
[SEAL]
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RESOLUTION NO. 2022- ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, SETTING AND DECLARING ITS INTENTION
TO CONDUCT A PUBLIC HEARING ON JULY 12, 2022, AT THE HOUR
OF 6:00 P.M. OR SOON THEREAFTER AS FEASIBLE ON
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1,
AND TO LEVY AND COLLECT ANNUAL ASSESSMENTS RELATED
THERETO FOR FISCAL YEAR 2022-2023
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE,
CALIFORNIA, (hereafter referred to as the “City Council”) desires to levy assessments
within LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 (hereafter
referred to as the “District”) pursuant to the terms and provisions of the "Landscaping and
Street Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code
of the State of California (hereafter referred to as the “Act”); and,
WHEREAS, at this time, this City Council is desirous to provide for an annual levy
of assessments for the territory within the District for the next ensuing fiscal year, to
provide for the costs and expenses necessary for continual maintenance of improvements
within said District; and,
WHEREAS, at this time there has been presented and approved by this City
Council, the Engineer's Report (hereafter referred to as the “Report”) as required by law,
and this City Council is desirous of proceeding with the proceedings for said annual levy.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand
Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
PUBLIC INTEREST
SECTION 2. Pursuant to the Act (specifically, Streets and Highways Code
Section 22624), the City Council hereby finds and declares that the public interest and
necessity require the maintenance and servicing of landscaping and public lighting
facilities in the District, and contingent upon compliance with, as applicable, the
requirements of the Act, Article XIIID of the California Constitution (commonly known as
“Proposition 218”) and the Proposition 218 Omnibus Implementation Act (set forth at
Government Code Sections 53750-53758), the City Council hereby declares its intention
to levy and collect proposed assessments within the District for the continual maintenance
of certain improvements, all to serve and benefit said District that is comprised of zones
located throughout the City of Grand Terrace and said area is shown and delineated on
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a map as previously approved by this City Council and on file in the Office of the City
Clerk, open to public inspection, and herein so referenced and made a part hereof, and
proposed changes thereto are set forth in the Report of the Engineer, incorporated herein
as a part hereof. Reference is hereby made to LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 89-1 as the District’s distinctive designation and which is
generally located within the City of Grand Terrace as more particularly shown in the
Engineer’s Report.
REPORT
SECTION 3. The City Council hereby refers to the Engineer’s Report, on file with
the City Clerk, for a full and detailed description of the District, the improvements, the
boundaries of the District and any zones therein, and the proposed assessment upon
assessable lots and parcels of land within the District, to pay the costs and expenses
associated with the maintenance and operation of lighting, landscaping, and appurtenant
facilities and services related thereto.
ASSESSMENT
SECTION 4. That the public interest and convenience requires, and it is the
intention of this City Council to order the annual assessment levy for the District as set
forth and described in said Engineer's "Report," and further it is determined to be in the
best public interest and convenience to levy and collect the annual assessments to pay
the costs and expense of said maintenance and improvement as estimated in said
Report. No assessment increases are proposed for Zones 1, 2, and 3 of the District for
the fiscal year 2021-2022 levy, as provided in the Engineer’s Report. There is a proposed
assessment increase for the fiscal year 2022-2023 levy for Zone 4, Zone 5, Zone 6 and
Zone 7 as detailed in the Engineer’s Report, which also includes a description of the
annual assessment inflationary adjustment applicable to District assessments and any
proposed new or increased assessments, and the requirement that any increase not
exceed the annual change in CPI plus 2 percent, in accordance with the adjustment
authorized by the property owners when such zones were annexed into the District.
SECTION 5. In accordance with Streets and Highways Code Section 22660(a),
the City Council has determined that the estimated cost of certain proposed
improvements, described in Section 22525, subdivisions (a) through (d), are greater than
can conveniently be raised from a single assessment, and, as a result, shall be collected
in installments and held in a reserve account, as noted in the Engineer’s Report.
DESCRIPTION OF MAINTENANCE
SECTION 6. The assessments levied and collected shall be for the maintenance
of certain landscaping and street lighting improvements including but not limited to:
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planting, shrubbery and tree maintenance, light poles, light fixtures and appurtenant
facilities as required to provide lighting in public right-of-ways and easements, as set forth
in the Engineer's "Report," referenced and so incorporated herein.
COUNTY AUDITOR
SECTION 7. The County Auditor shall enter on the County Assessment Roll the
amount of the assessments and shall collect said assessments at the time and in the
same manner as County taxes are collected. After collection by the County, the net
amount of the assessments, after the deduction of any compensation due to the County
for collection, shall be paid to the Treasurer for purposes of paying for the costs and
expenses of said District.
SPECIAL FUND
SECTION 8. That all monies collected shall be deposited in a special fund known
as
"SPECIAL FUND”, CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
Payment shall be made out of said fund only for the purpose provided for in this
Resolution, and in order to expedite the making of this maintenance and improvement,
the City Council may transfer into said funds as it may deem necessary to expedite the
proceedings. Any funds shall be repaid out of the proceeds of the assessments provided
for in this Resolution.
BOUNDARIES OF DISTRICT
SECTION 9. Said contemplated maintenance work is, in the opinion of this City
Council, of direct benefit to the properties within the boundaries of the District, and this
City Council makes the costs and expenses of said maintenance chargeable upon a
district, which district said City Council hereby declares to be the district benefited by said
improvement and maintenance, and to be further assessed to pay the costs and
expenses thereof. Said District shall include each and every parcel of land within the
boundaries of said District, as said District is shown on a map as approved by this City
Council and on file in the Office of the City Clerk, and so designated by the name of the
District.
NOTICE OF PUBLIC HEARING
SECTION 10. NOTICE IS HEREBY GIVEN THAT TUESDAY, JULY 12, 2022, AT
THE HOUR OF 6:00 P.M. OR SOON THEREAFTER AS FEASIBLE, IN THE CITY
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COUNCIL CHAMBERS LOCATED AT 22795 BARTON ROAD, GRAND TERRACE,
CALIFORNIA, IS THE TIME AND PLACE FIXED BY THIS CITY COUNCIL FOR THE
HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY
OF ASSESSMENTS, TO THE EXTENT OF THE MAINTENANCE, AND ANY OTHER
MATTERS CONTAINED IN THIS RESOLUTION BY THOSE PROPERTY OWNERS
AFFECTED HEREBY. ANY PERSONS WHO WISH TO OBJECT TO THE
PROCEEDINGS SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK
PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING.
SECTION 11. The City Clerk is directed to publish this Resolution of Intention
pursuant to Government Code Section 6061, said publication to be completed no later
than ten (10) days prior to the date set for the Public Hearing.
EFFECTIVE DATE
SECTION 12. That this Resolution shall take effect immediately upon its adoption.
PROCEEDINGS INQUIRIES
SECTION 13. For any and all information relating to the proceedings, protest
procedure, any documentation and/or information of a procedural or technical nature,
your attention is directed to the below listed person at the local agency or department so
designated:
Shanita Tillman, Management Analyst
CITY OF GRAND TERRACE
22795 Barton Road
Grand Terrace, California 92313
SECTION 14. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 24th day of May, 2022 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Darcy McNaboe
Mayor for the City of Grand Terrace
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ATTEST:
_________________________________
Debra L. Thomas
City Clerk for the City of Grand Terrace
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO
HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022- _______
was duly passed, approved and adopted by the City Council, approved and signed by the
Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held
on the 24th day of May, 2022, and that the same was passed and adopted by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
EXECUTED this 24th day of May, 2022, at Grand Terrace, California.
_________________________________
Debra L. Thomas
City Clerk for the City of Grand Terrace
[SEAL]
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: Resolution Adoption Declaring the City Council's Intention to
Conduct and Setting a Public Hearing on July 12, 2022
Relating to Solid Waste, Recycle, Disposal Service, and
Waste Collection Rate Increases
PRESENTED BY: Shanita Tillman, Management Analyst
RECOMMENDATION: Adopt Resolution No. 2022-__ declaring the City Council’s
intention to conduct and setting a public hearing on July 12,
2022, at 6:00 P.M., or as soon thereafter as feasible, in the
City Council Chambers located at 22795 Barton Road,
Grand Terrace California to hear matters pertaining to
proposed solid waste, recycle, disposal service, and waste
collection rate increases.
2030 VISION STATEMENT:
This staff report supports Goal #1 “Ensure Our Fiscal Viability” by ensuring appropriate
cost recovery for services.
BACKGROUND:
The solid waste franchise agreement was originally established between the City and
USA Waste. In 2007, USA Waste, dba Waste Management of the Inland Empire, sold
the Integrated Waste Management Agreement (Franchise Agreement) to Burrtec Waste
Industries (Burrtec), and on June 12, 2007, the Council formally approved the transfer of
the franchise agreement. Since then, Burrtec has held the franchise agreement.
Refuse rates will typically have some level of adjustment due to Consumer Price Index
increases, and/or cost related to services such as delivering waste to the landfill.
Additionally, the State of California Department of Resources Recycling and Recovery
(CalRecycle) has several mandates pertaining to Commercial Recycling and Organics
Recycling that are in effect, and enforcement of these mandates has increased for
municipalities. To meet requirements, Burrtec has developed rates that the City may
adopt to increase compliance. Rate increases are proposed for both residential and
commercial customers.
DISCUSSION:
The last rate adjustment occurred October 12, 2021 and went into effect January 1,
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2022. Burrtec has proposed a rate increase on the basis that it is absorbing rising costs.
The rising costs are due, in part, to the increased cost of disposal through the City’s
Waste Disposal Agreement with the County of San Bernardino. The cost has increased
$1.10 which is a 14.3% increase.
The proposed rate increase will take effect on or after July 12, 2022, providing there is
less than majority opposition. The various proposed increased rates are provided in
Exhibit A of the Resolution.
The Council is being asked to direct staff to undertake the appropriate measures to notify
the citizens of the City regarding the proposed aforementioned rate adjustments as
necessary under Proposition 218. Staff will work with Burrtec to prepare and mail out
notices of the proposed rate adjustments, and to schedule a Public Hearing, to be
conducted on July 12, 2022, at the hour of 6:00 p.m. at the City Council Chambers,
22795 Barton Road, Grand Terrace California, at which time all persons interested in
or objecting to the proposed solid waste and recycling rate adjustments will be heard.
Proposition 218 requires that at the public hearing, the City Council must consider all
protests against the proposed fee adjustments and if a majority of protests are received
prior to the close of the public hearing, the City Council would not be able to impose the
proposed adjustments in the rates. A protest may be submitted by either the record
owner of the property or by a tenant directly liable for the fees.
FISCAL IMPACT:
There is no fiscal impact to the City budget by the rate adjustment as it is anticipated
that the cost of services will be borne by Burrtec customers.
ATTACHMENTS:
• Resolution (DOCX)
• Exhibit A- Proposed Rates (PDF)
• Public Hearing Notice (PDF)
APPROVALS:
Shanita Tillman Completed 05/11/2022 2:29 PM
City Attorney Completed 05/18/2022 3:32 PM
City Manager Completed 05/18/2022 3:42 PM
City Council Pending 05/24/2022 6:00 PM
C.11
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RESOLUTION NO. 2022-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CALIFORNIA, DECLARING ITS
INTENTION TO CONDUCT A PUBLIC HEARING AND
SETTING A PUBLIC HEARING FOR JULY 12, 2022, AT
6:00 P.M., OR AS SOON THEREAFTER AS FEASIBLE, IN
THE CITY COUNCIL CHAMBERS LOCATED AT 22795
BARTON ROAD, GRAND TERRACE CALIFORNIA TO
CONSIDER INCREASES TO RESIDENTIAL AND
COMMERCIAL REFUSE, RECYCLE, DISPOSAL SERVICE,
AND WASTE COLLECTION RATES FOR FISCAL YEARS
2022-2023
WHEREAS, the City of Grand Terrace is a municipal corporation duly organized
and existing pursuant to the Constitution and laws of the State of California, (hereinafter
the “City”); and
WHEREAS, the City Council has by previous action entered into a franchise
agreement with Burrtec Waste Industries, (hereinafter “Burrtec”), for the collection and
disposal of residential and commercial waste within the City; and
WHEREAS, Burrtec has requested rate increases to residential and commercial
solid waste collection, recycling, and disposal service rates for fiscal years 2022-2023;
and
WHEREAS, as proposed, the residential rate increase will take effect on or after
July 12, 2022, and
WHEREAS, as proposed, commercial rates are proposed to be raised effective
on or after July 12, 2022; and
WHEREAS, the City Council now desires to declare its intention to conduct a
Public Hearing concerning residential and commercial solid waste collection, recycling
and disposal service rates for Fiscal Years 2022-2023, in accordance with Section 6 of
Article 13D of the California Constitution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1: The preceding recitals are true and correct and incorporated herein
by reference.
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SECTION 2: The City Council will consider an adjustment in the service rates for
the provision of residential and commercial solid waste collection, recycling, disposal
services, and green and food waste collection and it has deemed that the proposed refuse
rate adjustments, set forth in Exhibit A are appropriate and reasonable.
SECTION 3: The City Council hereby declares its intention to conduct a Public
Hearing concerning increases to residential and commercial solid waste collection,
recycling, disposal service, and green and food waste collection rates, for Fiscal Years
2022-2023, as provided in Exhibit A in accordance with Section 6 of Article 13D of the
California Constitution and notice is hereby given that such Public Hearing on these
matters will be held by the City Council on Tuesday, July 12, 2022 at 6:00 P.M., or as
soon thereafter as feasible, in the City Council Chambers located at 22795 Barton Road,
Grand Terrace California. At the Public Hearing, all interested persons shall be afforded
the opportunity to hear and be heard.
SECTION 4: The City Council hereby authorizes and directs the City’s franchise
refuse collection services provider, Burrtec Waste Industries, Inc., to provide notice to all
residential and commercial refuse/recycling and street sweeping customers within the
City, not less than forty-five (45) days prior to the Public Hearing, pursuant to California
Government Code Section 53755 and Section 6 of Article 13D of the California
Constitution.
SECTION 5: The City Clerk shall certify to the passage and adoption of this
Resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 12th day of July 2022.
__________________________
Darcy McNaboe, Mayor
ATTEST:
Debra L. Thomas, City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra, City Attorney
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Current
1/1/22 Rate
Proposed
7/1/22 Rate
Current 1/1/22
Rate
Proposed
7/1/22 Rate
Residential Commercial Front Load Food Waste (Barrels & Bins)
Standard - 96 Gallon Trash Barrel 30.62$ 33.58$ Size Freq64 Gallon Trash Barrel 29.12$ 31.87$ 35-Gallon 1 n/a 59.28$
Extra 96 Gallon Trash Barrel 13.26$ 14.15$ 35-Gallon 2 n/a 105.04$ Extra 64 Gallon Trash Barrel 10.77$ 11.50$ 35-Gallon 3 n/a 146.48$
Extra Recycling Barrel 2.49$ 2.66$ 35-Gallon 4 n/a 188.25$
Extra Green Waste Barrel 2.49$ 2.66$ 35-Gallon 5 n/a 238.43$ Backyard/Sideyard Service 15.35$ 16.38$ 35-Gallon 6 n/a 271.20$
Extra Pick-Up (service day)11.50$ 12.26$ 65-Gallon 1 82.82$ 84.69$ Extra Pick-Up (all other days)22.99$ 24.53$ 65-Gallon 2 152.57$ 155.60$
65-Gallon 3 218.11$ 222.13$
65-Gallon 4 284.02$ 289.03$
Multi-Family Front Load Refuse 65-Gallon 5 357.98$ 364.40$
Size Freq 65-Gallon 6 415.24$ 422.20$
2 1 150.88$ 150.88$ 2 2 283.09$ 283.09$ 2 1 325.72$ 332.81$
2 3 433.97$ 433.97$ 2 2 601.94$ 613.53$
2 4 584.88$ 584.88$ 2 3 862.24$ 877.52$ 2 5 735.01$ 735.01$ 2 4 1,123.94$ 1,142.98$
2 6 886.27$ 886.27$ 2 5 1,416.22$ 1,440.59$ Extra Pick-Up 2 yd On-Site 22.41$ 22.41$ 2 6 1,645.17$ 1,671.56$
Extra Pick-Up 2yd Unscheduled 42.44$ 42.44$
3 1 209.03$ 209.03$ 3 2 399.94$ 399.94$ Commercial Front Load Compactor
3 3 609.11$ 609.11$ Size Freq
3 4 830.17$ 830.17$ 2 1 202.78$ 202.78$ 3 5 1,027.33$ 1,027.33$ 2 2 386.56$ 386.56$
3 6 1,236.09$ 1,236.09$ 2 3 589.36$ 589.36$ Extra Pick-Up 3 yd On-Site 28.90$ 28.90$ 2 4 792.17$ 792.17$ Extra Pick-Up 3yd Unscheduled 48.95$ 48.95$ 2 5 994.25$ 994.25$
4 1 277.27$ 277.27$ 2 6 1,197.40$ 1,197.40$ 4 2 536.15$ 536.15$ Extra Pick-Up 2 yd On-Site 34.12$ 34.12$
4 3 813.57$ 813.57$ Extra Pick-Up 2yd Unscheduled 54.16$ 54.16$ 4 4 1,090.95$ 1,090.95$ 3 1 286.58$ 286.58$ 4 5 1,370.88$ 1,370.88$ 3 2 554.55$ 554.55$
4 6 1,644.38$ 1,644.38$ 3 3 841.19$ 841.19$ Extra Pick-Up 4 yd On-Site 35.41$ 35.41$ 3 4 1,127.39$ 1,127.39$
Extra Pick-Up 4yd Unscheduled 55.44$ 55.44$ 3 5 1,414.36$ 1,414.36$ 6 1 406.05$ 406.05$ 3 6 1,700.60$ 1,700.60$ 6 2 793.50$ 793.50$ Extra Pick-Up 3 yd On-Site 46.48$ 46.48$
6 3 1,200.29$ 1,200.29$ Extra Pick-Up 3yd Unscheduled 66.51$ 66.51$ 6 4 1,605.62$ 1,605.62$ 4 1 380.52$ 380.52$
6 5 2,011.67$ 2,011.67$ 4 2 742.30$ 742.30$ 6 6 2,417.73$ 2,417.73$ 4 3 1,122.98$ 1,122.98$ Extra Pick-Up 6 yd On-Site 48.40$ 48.40$ 4 4 1,503.62$ 1,503.62$
Extra Pick-Up 6yd Unscheduled 68.43$ 68.43$ 4 5 1,884.31$ 1,884.31$ Extra 64 Gallon Trash Barrel 10.77$ 11.50$ 4 6 2,263.54$ 2,263.54$
Extra Pick-Up 4 yd On-Site 58.83$ 58.83$
Extra Pick-Up 4yd Unscheduled 78.86$ 78.86$
EXHIBIT A
CITY OF GRAND TERRACE
PROPOSED RATE INCREASE
Service Type Service Type
2022 Grand Terrace Rates 5-3-22_City File 218 1
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Current
1/1/22 Rate
Proposed
7/1/22 Rate
Current 1/1/22
Rate
Proposed
7/1/22 Rate
EXHIBIT A
CITY OF GRAND TERRACE
PROPOSED RATE INCREASE
Service Type Service Type
Commercial Front Load Refuse Commercial Front Load Green Waste (Barrels & Bins)
Size Freq Size Freq
96-Gallon 1 43.65$ 44.24$ 35-Gallon 1 n/a 39.66$ 35-Gallon 2 n/a 65.79$
2 1 149.49$ 149.49$ 35-Gallon 3 n/a 87.60$ 2 2 280.36$ 280.36$ 35-Gallon 4 n/a 109.77$
2 3 429.84$ 429.84$ 35-Gallon 5 n/a 140.31$
2 4 579.39$ 579.39$ 35-Gallon 6 n/a 153.48$ 2 5 728.14$ 728.14$ 65-Gallon 1 n/a 43.37$
2 6 878.03$ 878.03$ 65-Gallon 2 n/a 73.12$ Extra Pick-Up 2 yd On-Site 22.41$ 22.41$ 65-Gallon 3 n/a 98.55$
Extra Pick-Up 2yd Unscheduled 42.44$ 42.44$ 65-Gallon 4 n/a 124.33$
3 1 206.95$ 206.95$ 65-Gallon 5 n/a 158.48$ 3 2 395.77$ 395.77$ 65-Gallon 6 n/a 175.28$
3 3 602.87$ 602.87$
3 4 821.84$ 821.84$ 2 1 122.51$ 131.64$
3 5 1,016.93$ 1,016.93$ 2 2 226.38$ 243.65$
3 6 1,223.60$ 1,223.60$ 2 3 348.88$ 375.31$
Extra Pick-Up 3 yd On-Site 28.90$ 28.90$ 2 4 471.41$ 507.00$
Extra Pick-Up 3yd Unscheduled 48.95$ 48.95$ 2 5 593.20$ 637.87$
4 1 274.50$ 274.50$ 2 6 716.07$ 769.88$
4 2 530.60$ 530.60$ Add. Pickup (on-site)18.52$ 19.93$
4 3 805.23$ 805.23$ Add. Pickup (unsched)38.56$ 41.29$
4 4 1,079.84$ 1,079.84$ 3 1 166.47$ 179.29$
4 5 1,356.95$ 1,356.95$ 3 2 314.79$ 339.45$
4 6 1,627.66$ 1,627.66$ 3 3 481.42$ 518.87$
Extra Pick-Up 4 yd On-Site 35.41$ 35.41$ 3 4 659.91$ 710.78$
Extra Pick-Up 4yd Unscheduled 55.44$ 55.44$ 3 5 814.49$ 877.54$
6 1 401.89$ 401.89$ 3 6 980.68$ 1,056.52$
6 2 785.19$ 785.19$ Add. Pickup (on-site)23.06$ 24.87$
6 3 1,187.81$ 1,187.81$ Add. Pickup (unsched)43.10$ 46.23$
6 4 1,589.00$ 1,589.00$ 4 1 220.52$ 237.48$
6 5 1,990.89$ 1,990.89$ 4 2 422.63$ 455.66$
6 6 2,392.78$ 2,392.78$ 4 3 643.26$ 693.27$
Extra Pick-Up 6 yd On-Site 48.40$ 48.40$ 4 4 863.93$ 930.90$
Extra Pick-Up 6yd Unscheduled 68.43$ 68.43$ 4 5 1,087.06$ 1,171.18$
Extra 96 Gallon Trash Barrel 12.30$ 13.11$ 4 6 1,303.78$ 1,404.70$
Add. Pickup (on-site)27.63$ 29.81$
Commercial & Multi-Family Front Load Recycling Add. Pickup (unsched)47.66$ 51.17$
Size Freq
65-Gallon 1 n/a 37.61$
65-Gallon 2 n/a 61.62$ Miscellaneous Services
65-Gallon 3 n/a 81.28$ Temporary Bin - 3 yd (7-days)113.90$ 113.90$ Burned Bin 362.35$ 386.34$
95-Gallon nc n/a Bin Exchanges 76.36$ 81.42$
Extra 95-Gallon 2.31$ n/a Barrel Exchange (one exchange per year at no 17.87$ 19.07$ charge, does not apply to graffiti or
2 1 106.18$ 106.18$ damaged barrels22193.71$ 193.71$ Lock Rental (Monthly)15.55$ 16.57$
2 3 306.67$ 306.67$ Lost or Stolen Bin 647.04$ 689.86$
2 4 415.24$ 415.24$ Lost or Stolen Barrel 77.00$ 82.16$ 2 5 523.05$ 523.05$ Overage 43.46$ 46.33$
2 6 631.97$ 631.97$ Replaced Key 6.47$ 6.90$ Extra Pick-Up 2 yd On-Site n/a 13.73$ Locks - Replaced Lock 32.35$ 34.49$
Extra Pick-Up 2yd Unscheduled n/a 33.51$ Bulky pick-up (1st item)30.92$ 32.95$
3 1 141.98$ 141.98$ Bulky pick-up (each add't item)18.24$ 19.44$ 3 2 265.78$ 265.78$ Bin Enclosure clean-up (per hour)52.49$ 55.95$
3 3 417.45$ 417.45$ Contamination (barrel/bin for recycling/gw/fw)59.40$ 63.33$
3 4 574.89$ 574.89$ Tilthopper 39.02$ 41.60$ 3 5 708.06$ 708.06$ 3 6 853.01$ 853.01$ Certificate of Destruction
Extra Pick-Up 3 yd On-Site n/a 17.04$ Taken to San Bernardino County Landfill (per ton)124.60$ 132.95$
Extra Pick-Up 3yd Unscheduled n/a 36.87$
2022 Grand Terrace Rates 5-3-22_City File 218 2
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Current
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Proposed
7/1/22 Rate
Current 1/1/22
Rate
Proposed
7/1/22 Rate
EXHIBIT A
CITY OF GRAND TERRACE
PROPOSED RATE INCREASE
Service Type Service Type
Commercial & Multi-Family Front Load Recycling Miscellaneous Services
4 1 187.84$ 187.84$ Push Out (per pick-up/month)
4 2 357.31$ 357.31$ 0-25 ft 20.81$ 22.20$ 4 3 557.99$ 557.99$ 26-50 ft 41.61$ 44.40$
4 4 750.28$ 750.28$ 51-75 ft 62.42$ 88.80$ 4 5 945.17$ 945.17$ Over 75 ft Scout Service Required
4 6 1,133.49$ 1,133.49$ Rate $150 per hour
Extra Pick-Up 4 yd On-Site n/a 19.62$ Extra Pick-Up 4yd Unscheduled n/a 39.44$
6 1 271.90$ 271.90$ 6 2 525.22$ 525.22$
6 3 816.65$ 816.65$
6 4 1,094.20$ 1,094.20$ 6 5 1,372.50$ 1,372.50$
6 6 1,650.76$ 1,650.76$ Extra Pick-Up 6 yd On-Site n/a 22.55$
Extra Pick-Up 6yd Unscheduled n/a 42.34$
Roll-Off & Compactor Services
10 yard (plus disposal)246.51$ 262.60$
20 yard (plus disposal)246.51$ 262.60$ 40 yard (plus disposal)246.51$ 262.60$
40 yard Compactor (plus disposal)275.05$ 293.01$
40 yard Recycling (plus processing)242.85$ 258.94$ 40 yard Green Waste (plus disposal)242.85$ 258.94$
Refuse Per Ton 58.99$ 65.40$
Temp 10,20,40 7-day, (6 Ton Max)629.02$ 685.46$
End Dump (per hour)201.20$ 214.69$ Liner for Roll-Off 119.57$ 127.58$
Relocation/Extra Trip 83.59$ 89.11$ Rental Fee (minimum every 7-days)32.40$ 34.54$
2022 Grand Terrace Rates 5-3-22_City File 218 3
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CITY OF GRAND TERRACE
NOTICE OF PUBLIC HEARING ON
PROPOSED SOLID WASTE COLLECTION SERVICES
(INCLUDES: SOLID WASTE, RECYCLING, DISPOSAL
SERVICE & WASTE COLLECTION) RATE INCREASE
May 24, 2022
Dear Grand Terrace Refuse Customer or Property Owner:
NOTICE IS HEREBY GIVEN that the Grand Terrace City Council will conduct a Public
Hearing on the 12th day of July 2022, at the hour of 6:00 p.m. at the City Council
Chambers, located at 22795 Barton Road, Grand Terrace, California 92313, regarding
proposed rate increases for Solid Waste Collection Services (includes: solid waste,
recycling, disposal service & waste collection) in compliance with Proposition 218. At the
public hearing, the City Council will consider all public comments in support of and in
opposition to the proposed rate increases and whether or not a Majority Protest exists
pursuant to the California Constitution.
REASON FOR PROPOSED SOLID WASTE INCREASE AND BASIS UPON WHICH
THE PROPOSED RATE INCREASE IS CALCULATED
The City of Grand Terrace has a franchise agreement with Burrtec Waste Industries
(“Burrtec”) for the provision of Solid Waste Collection Services (includes: solid waste,
recycling, disposal service & waste collection). Burrtec charges rates to recover costs
associated with providing those services to customers. Burrtec is seeking rate increases
to account for changes in its costs to provide Solid Waste Collection Services (includes:
solid waste, recycling, disposal service & waste collection) in the City due to cost
increases (including passthrough costs). Burrtec’s costs generally include labor,
equipment, gas, and the fees charged by waste processing sites.
RESIDENTIAL: For Residential Service, the proposed rate adjustments represent pass
through cost increases in the refuse disposal, green waste processing and recyclables
processing components of the rate. Burrtec did not request a Consumer Price Index (“CPI”)
increase on their service component. Other rate component adjustments include:
•$0.09 increase in Pavement Impact Fees per service address
•$0.35 increase in Franchise Fees per service address
The proposed rate adjustment for the Standard 96-gallon barrel service is $2.96 per
month. The proposed rate adjustment for the 64-gallon barrel service is $2.75 per month.
Please see the attached rate table for all proposed rates.
COMMERCIAL: For Commercial Service, the proposed rate adjustments depend on the
option selected by the customer as it relates to container size and frequency. The proposed
rate adjustments represent a .90 % CPI adjustment (CPI = 90% of February year over
year change for Series ID CUURS49ASA0 (LA-Long Beach-Anaheim). February 2022
increased 7.4% from February 2021. CPI used was 90% of 7.4% = 6.7%) in service costs
C.11.c
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CITY OF GRAND TERRACE
NOTICE OF PUBLIC HEARING ON
PROPOSED SOLID WASTE COLLECTION SERVICES
(INCLUDES: SOLID WASTE, RECYCLING, DISPOSAL
SERVICE & WASTE COLLECTION) RATE INCREASE
as well as pass through cost increases in the refuse disposal, green waste processing,
food waste processing and recyclables processing components of the various service
rates. Other rate component adjustments include:
•$0.01 increase in Pavement Impact Fees per service address
•$0.08 increase in Franchise Fees per service address
Please see the attached rate table for all proposed rates.
MULTl-FAMILY HOUSING: For Multi-Family Housing, the proposed rate adjustments
depend on the option selected by the customer as it relates to container size and frequency.
The proposed rate adjustments represent a .90% CPI adjustment (CPI = 90% of February
year over year change for Series ID CUURS49ASA0 (LA-Long Beach-Anaheim).
February 2022 increased 7.4% from February 2021. CPI used was 90% of 7.4% = 6.7%)
in service costs as well as pass through cost increases in the refuse disposal, green
waste processing, and recyclables processing components of the various service rates.
Other rate component adjustments include:
•3.5% increase in Pavement Impact Fees per service address
•$0.35 increase in Franchise Fees per service address
Please see the attached rate table for all proposed rates.
PROTEST PROCEDURE
Proposition 218 prohibits the City from implementing an increase in the rates if a majority
of the affected property owners or tenants file written protests opposing the rates before the
end of the public hearing. To count toward this majority, you can submit your written protest
to the City following the requirements listed below, or hand deliver it at the public hearing
before public testimony closes. Only one written protest per affected property may be
counted towards the majority protest.
Under Section 6 of Article XIII D of the California Constitution, any of the following persons
may submit a written protest against the Proposed Rate Increase to the City Clerk, before
the close of the public hearing referenced above:
•Any owner of property (parcel(s)) receiving Solid Waste Collection Services
(includes: solid waste, recycling, disposal service & waste collection)
within the City limits. If the person(s) signing the protest, as an owner, is
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CITY OF GRAND TERRACE
NOTICE OF PUBLIC HEARING ON
PROPOSED SOLID WASTE COLLECTION SERVICES
(INCLUDES: SOLID WASTE, RECYCLING, DISPOSAL
SERVICE & WASTE COLLECTION) RATE INCREASE
not shown on the last equalized assessment roll as the owner of the
parcel(s), then the protest must contain or be accompanied by written
evidence the person signing the protest is the owner of the parcel(s) receiving
Solid Waste Collection Services (includes: solid waste, recycling, disposal
service & waste collection); and/or
•A tenant-customer(s) whose name appears as the customer of record for the
corresponding parcel receiving Solid Waste Collection Services (includes:
solid waste, recycling, disposal service & waste collection) within the City
limits.
A valid protest must be (1) written, (2) have a clear statement of protest of the increase in
the Solid Waste Collection Services (includes: solid waste, recycling, disposal service &
waste collection) rates, (3) identify the legal interest of the person protesting, and (4) identify
the address or assessor parcel number of the property. In order to be valid, a protest must
bear the name and the original signature of the party with an interest in the property
identified on the protest. Protests not bearing the original signature shall not be counted.
If applicable, the protest should also include the account number related to the Solid
Waste Collection Services (includes: solid waste, recycling, disposal service & waste
collection).
Protests shall be submitted to the City Clerk for the City, either by delivery (mail or personal)
to the City Clerk’s Office or by submitting the protest at the public hearing before the close
of public testimony. Written protests will not be accepted by e-mail or by facsimile. No
postmarks will be accepted. Although oral comments at the public hearing will not qualify
as a formal protest unless accompanied by a written protest, the City Council welcomes
input from the community during the public hearing on the Proposed Rate Increases.
Any person who submits a protest may withdraw it by submitting to the City Clerk a written
request that the protest be withdrawn. The withdrawal of a protest shall contain sufficient
information to identify the affected parcel and the name of the record owner or record
customer who submitted both the protest and the request that it be withdrawn. To ensure
transparency and accountability in the fee protest tabulation, protests shall constitute
disclosable public records from when they are received. Written protests regarding the
proposed rate increase may be mailed to:
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CITY OF GRAND TERRACE
NOTICE OF PUBLIC HEARING ON
PROPOSED SOLID WASTE COLLECTION SERVICES
(INCLUDES: SOLID WASTE, RECYCLING, DISPOSAL
SERVICE & WASTE COLLECTION) RATE INCREASE
ATTENTION: CITY CLERK
City of Grand Terrace
22795 Barton Rd.
Grand Terrace, CA 92313-5295
Please identify on the front of the envelope that the enclosed letter is for the
"2022-2023 Solid Waste Rate Increase Public Hearing". Any mailed protest must be
received by the City Clerk, before 5:00 p.m. on July 12th, 2022.
Written protests may also be personally delivered to the City Clerk at 22795 Barton Rd.,
Grand Terrace, California 92313-5295 on July 12th, 2022, before the public testimony
portion of the public hearing is closed.
If valid written protests are presented by a majority of owners and/or tenants-customers of
parcels receiving Solid Waste Collection Services (includes: solid waste, recycling,
disposal service & waste collection) within the City limits, then the City will not adjust/
increase the Solid Waste Collection Services (includes: solid waste, recycling, disposal
service & waste collection) rates. Only one protest per parcel will be counted in
determining whether or not a majority protest exists.
If approved, the proposed rates will go into effect on July 12, 2022. Should you have any
questions regarding the rate hearing or the proposed increase, please contact Burrtec at
(909) 889-1969 or the City of Grand Terrace at 909-824-6621.
Sincerely,
Shanita Tillman
Public Works Management Analyst
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Current
1/1/22 Rate
Proposed
7/1/22 Rate
Current 1/1/22
Rate
Proposed
7/1/22 Rate
Residential Commercial Front Load Food Waste (Barrels & Bins)
Standard - 96 Gallon Trash Barrel 30.62$ 33.58$ Size Freq64 Gallon Trash Barrel 29.12$ 31.87$ 35-Gallon 1 n/a 59.28$
Extra 96 Gallon Trash Barrel 13.26$ 14.15$ 35-Gallon 2 n/a 105.04$ Extra 64 Gallon Trash Barrel 10.77$ 11.50$ 35-Gallon 3 n/a 146.48$
Extra Recycling Barrel 2.49$ 2.66$ 35-Gallon 4 n/a 188.25$
Extra Green Waste Barrel 2.49$ 2.66$ 35-Gallon 5 n/a 238.43$ Backyard/Sideyard Service 15.35$ 16.38$ 35-Gallon 6 n/a 271.20$
Extra Pick-Up (service day)11.50$ 12.26$ 65-Gallon 1 82.82$ 84.69$ Extra Pick-Up (all other days)22.99$ 24.53$ 65-Gallon 2 152.57$ 155.60$
65-Gallon 3 218.11$ 222.13$
65-Gallon 4 284.02$ 289.03$
Multi-Family Front Load Refuse 65-Gallon 5 357.98$ 364.40$
Size Freq 65-Gallon 6 415.24$ 422.20$
2 1 150.88$ 150.88$ 2 2 283.09$ 283.09$ 2 1 325.72$ 332.81$
2 3 433.97$ 433.97$ 2 2 601.94$ 613.53$
2 4 584.88$ 584.88$ 2 3 862.24$ 877.52$ 2 5 735.01$ 735.01$ 2 4 1,123.94$ 1,142.98$
2 6 886.27$ 886.27$ 2 5 1,416.22$ 1,440.59$ Extra Pick-Up 2 yd On-Site 22.41$ 22.41$ 2 6 1,645.17$ 1,671.56$
Extra Pick-Up 2yd Unscheduled 42.44$ 42.44$
3 1 209.03$ 209.03$ 3 2 399.94$ 399.94$ Commercial Front Load Compactor
3 3 609.11$ 609.11$ Size Freq
3 4 830.17$ 830.17$ 2 1 202.78$ 202.78$ 3 5 1,027.33$ 1,027.33$ 2 2 386.56$ 386.56$
3 6 1,236.09$ 1,236.09$ 2 3 589.36$ 589.36$ Extra Pick-Up 3 yd On-Site 28.90$ 28.90$ 2 4 792.17$ 792.17$ Extra Pick-Up 3yd Unscheduled 48.95$ 48.95$ 2 5 994.25$ 994.25$
4 1 277.27$ 277.27$ 2 6 1,197.40$ 1,197.40$ 4 2 536.15$ 536.15$ Extra Pick-Up 2 yd On-Site 34.12$ 34.12$
4 3 813.57$ 813.57$ Extra Pick-Up 2yd Unscheduled 54.16$ 54.16$ 4 4 1,090.95$ 1,090.95$ 3 1 286.58$ 286.58$ 4 5 1,370.88$ 1,370.88$ 3 2 554.55$ 554.55$
4 6 1,644.38$ 1,644.38$ 3 3 841.19$ 841.19$ Extra Pick-Up 4 yd On-Site 35.41$ 35.41$ 3 4 1,127.39$ 1,127.39$
Extra Pick-Up 4yd Unscheduled 55.44$ 55.44$ 3 5 1,414.36$ 1,414.36$ 6 1 406.05$ 406.05$ 3 6 1,700.60$ 1,700.60$ 6 2 793.50$ 793.50$ Extra Pick-Up 3 yd On-Site 46.48$ 46.48$
6 3 1,200.29$ 1,200.29$ Extra Pick-Up 3yd Unscheduled 66.51$ 66.51$ 6 4 1,605.62$ 1,605.62$ 4 1 380.52$ 380.52$
6 5 2,011.67$ 2,011.67$ 4 2 742.30$ 742.30$ 6 6 2,417.73$ 2,417.73$ 4 3 1,122.98$ 1,122.98$ Extra Pick-Up 6 yd On-Site 48.40$ 48.40$ 4 4 1,503.62$ 1,503.62$
Extra Pick-Up 6yd Unscheduled 68.43$ 68.43$ 4 5 1,884.31$ 1,884.31$ Extra 64 Gallon Trash Barrel 10.77$ 11.50$ 4 6 2,263.54$ 2,263.54$
Extra Pick-Up 4 yd On-Site 58.83$ 58.83$
Extra Pick-Up 4yd Unscheduled 78.86$ 78.86$
EXHIBIT A
CITY OF GRAND TERRACE
PROPOSED RATE INCREASE
Service Type Service Type
2022 Grand Terrace Rates 5-3-22_City File 218 1
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Proposed
7/1/22 Rate
Current 1/1/22
Rate
Proposed
7/1/22 Rate
EXHIBIT A
CITY OF GRAND TERRACE
PROPOSED RATE INCREASE
Service Type Service Type
Commercial Front Load Refuse Commercial Front Load Green Waste (Barrels & Bins)
Size Freq Size Freq
96-Gallon 1 43.65$ 44.24$ 35-Gallon 1 n/a 39.66$ 35-Gallon 2 n/a 65.79$
2 1 149.49$ 149.49$ 35-Gallon 3 n/a 87.60$ 2 2 280.36$ 280.36$ 35-Gallon 4 n/a 109.77$
2 3 429.84$ 429.84$ 35-Gallon 5 n/a 140.31$
2 4 579.39$ 579.39$ 35-Gallon 6 n/a 153.48$ 2 5 728.14$ 728.14$ 65-Gallon 1 n/a 43.37$
2 6 878.03$ 878.03$ 65-Gallon 2 n/a 73.12$ Extra Pick-Up 2 yd On-Site 22.41$ 22.41$ 65-Gallon 3 n/a 98.55$
Extra Pick-Up 2yd Unscheduled 42.44$ 42.44$ 65-Gallon 4 n/a 124.33$
3 1 206.95$ 206.95$ 65-Gallon 5 n/a 158.48$ 3 2 395.77$ 395.77$ 65-Gallon 6 n/a 175.28$
3 3 602.87$ 602.87$
3 4 821.84$ 821.84$ 2 1 122.51$ 131.64$
3 5 1,016.93$ 1,016.93$ 2 2 226.38$ 243.65$
3 6 1,223.60$ 1,223.60$ 2 3 348.88$ 375.31$
Extra Pick-Up 3 yd On-Site 28.90$ 28.90$ 2 4 471.41$ 507.00$
Extra Pick-Up 3yd Unscheduled 48.95$ 48.95$ 2 5 593.20$ 637.87$
4 1 274.50$ 274.50$ 2 6 716.07$ 769.88$
4 2 530.60$ 530.60$ Add. Pickup (on-site)18.52$ 19.93$
4 3 805.23$ 805.23$ Add. Pickup (unsched)38.56$ 41.29$
4 4 1,079.84$ 1,079.84$ 3 1 166.47$ 179.29$
4 5 1,356.95$ 1,356.95$ 3 2 314.79$ 339.45$
4 6 1,627.66$ 1,627.66$ 3 3 481.42$ 518.87$
Extra Pick-Up 4 yd On-Site 35.41$ 35.41$ 3 4 659.91$ 710.78$
Extra Pick-Up 4yd Unscheduled 55.44$ 55.44$ 3 5 814.49$ 877.54$
6 1 401.89$ 401.89$ 3 6 980.68$ 1,056.52$
6 2 785.19$ 785.19$ Add. Pickup (on-site)23.06$ 24.87$
6 3 1,187.81$ 1,187.81$ Add. Pickup (unsched)43.10$ 46.23$
6 4 1,589.00$ 1,589.00$ 4 1 220.52$ 237.48$
6 5 1,990.89$ 1,990.89$ 4 2 422.63$ 455.66$
6 6 2,392.78$ 2,392.78$ 4 3 643.26$ 693.27$
Extra Pick-Up 6 yd On-Site 48.40$ 48.40$ 4 4 863.93$ 930.90$
Extra Pick-Up 6yd Unscheduled 68.43$ 68.43$ 4 5 1,087.06$ 1,171.18$
Extra 96 Gallon Trash Barrel 12.30$ 13.11$ 4 6 1,303.78$ 1,404.70$
Add. Pickup (on-site)27.63$ 29.81$
Commercial & Multi-Family Front Load Recycling Add. Pickup (unsched)47.66$ 51.17$
Size Freq
65-Gallon 1 n/a 37.61$
65-Gallon 2 n/a 61.62$ Miscellaneous Services
65-Gallon 3 n/a 81.28$ Temporary Bin - 3 yd (7-days)113.90$ 113.90$ Burned Bin 362.35$ 386.34$
95-Gallon nc n/a Bin Exchanges 76.36$ 81.42$
Extra 95-Gallon 2.31$ n/a Barrel Exchange (one exchange per year at no 17.87$ 19.07$ charge, does not apply to graffiti or
2 1 106.18$ 106.18$ damaged barrels22193.71$ 193.71$ Lock Rental (Monthly)15.55$ 16.57$
2 3 306.67$ 306.67$ Lost or Stolen Bin 647.04$ 689.86$
2 4 415.24$ 415.24$ Lost or Stolen Barrel 77.00$ 82.16$ 2 5 523.05$ 523.05$ Overage 43.46$ 46.33$
2 6 631.97$ 631.97$ Replaced Key 6.47$ 6.90$ Extra Pick-Up 2 yd On-Site n/a 13.73$ Locks - Replaced Lock 32.35$ 34.49$
Extra Pick-Up 2yd Unscheduled n/a 33.51$ Bulky pick-up (1st item)30.92$ 32.95$
3 1 141.98$ 141.98$ Bulky pick-up (each add't item)18.24$ 19.44$ 3 2 265.78$ 265.78$ Bin Enclosure clean-up (per hour)52.49$ 55.95$
3 3 417.45$ 417.45$ Contamination (barrel/bin for recycling/gw/fw)59.40$ 63.33$
3 4 574.89$ 574.89$ Tilthopper 39.02$ 41.60$ 3 5 708.06$ 708.06$ 3 6 853.01$ 853.01$ Certificate of Destruction
Extra Pick-Up 3 yd On-Site n/a 17.04$ Taken to San Bernardino County Landfill (per ton)124.60$ 132.95$
Extra Pick-Up 3yd Unscheduled n/a 36.87$
2022 Grand Terrace Rates 5-3-22_City File 218 2
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Current
1/1/22 Rate
Proposed
7/1/22 Rate
Current 1/1/22
Rate
Proposed
7/1/22 Rate
EXHIBIT A
CITY OF GRAND TERRACE
PROPOSED RATE INCREASE
Service Type Service Type
Commercial & Multi-Family Front Load Recycling Miscellaneous Services
4 1 187.84$ 187.84$ Push Out (per pick-up/month)
4 2 357.31$ 357.31$ 0-25 ft 20.81$ 22.20$ 4 3 557.99$ 557.99$ 26-50 ft 41.61$ 44.40$
4 4 750.28$ 750.28$ 51-75 ft 62.42$ 88.80$ 4 5 945.17$ 945.17$ Over 75 ft Scout Service Required
4 6 1,133.49$ 1,133.49$ Rate $150 per hour
Extra Pick-Up 4 yd On-Site n/a 19.62$ Extra Pick-Up 4yd Unscheduled n/a 39.44$
6 1 271.90$ 271.90$ 6 2 525.22$ 525.22$
6 3 816.65$ 816.65$
6 4 1,094.20$ 1,094.20$ 6 5 1,372.50$ 1,372.50$
6 6 1,650.76$ 1,650.76$ Extra Pick-Up 6 yd On-Site n/a 22.55$
Extra Pick-Up 6yd Unscheduled n/a 42.34$
Roll-Off & Compactor Services
10 yard (plus disposal)246.51$ 262.60$
20 yard (plus disposal)246.51$ 262.60$ 40 yard (plus disposal)246.51$ 262.60$
40 yard Compactor (plus disposal)275.05$ 293.01$
40 yard Recycling (plus processing)242.85$ 258.94$ 40 yard Green Waste (plus disposal)242.85$ 258.94$
Refuse Per Ton 58.99$ 65.40$
Temp 10,20,40 7-day, (6 Ton Max)629.02$ 685.46$
End Dump (per hour)201.20$ 214.69$ Liner for Roll-Off 119.57$ 127.58$
Relocation/Extra Trip 83.59$ 89.11$ Rental Fee (minimum every 7-days)32.40$ 34.54$
2022 Grand Terrace Rates 5-3-22_City File 218 3
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: Approve a Capital Improvement Program for FY 2022/23
through 2026/27 and Adopt Resolution for SB 1: RMRA
Projects for FY 2022/23
PRESENTED BY: Kamran Dadbeh, Interim City Engineer
RECOMMENDATION: Approve AN UPDATED 5 YEAR CAPITAL IMPROVEMENT
PLAN FOR FISCAL YEARS 2022/23
THROUGH 2026/27
Adopt A RESOLUTION ADOPTING THE LIST OF
PROJECTS FOR FISCAL YEARS 2022/23 THROUGH
2026/27 FUNDED BY SB 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements
to public infrastructure.
BACKGROUND:
On November 1, 2017, the State Controller began depositing funding into the newly
created Road Maintenance and Rehabilitation Account (RMRA). This new funding is
apportioned by formula to eligible cities and counties for basic road maintenance,
rehabilitation, and critical safety projects on the local streets and roads system. To be
eligible for RMRA funding, cities and counties must provide basic annual project
reporting to the California Transportation Commission (CTC), including submittal of a list
of projects each fiscal year proposed for funding in a resolution adopted by the City
Council.
DISCUSSION:
The City of Grand Terrace takes pride in ensuring that its City streets are in adequate
condition. While it is our goal to have all streets resurfaced, it also comes at a cost, and
the funds acquired from the State and the County allow the City to continue to improve
the state of the streets and guarantee safety is maintained.
The City Engineer has examined the City’s CIP project list that was adopted last year,
and years’ past. Modifications were needed to align the project list with the budget
available. Staff is submitting for Council approval an updated proposed five-year CIP
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project list and estimated budget as provided in Exhibit A. A visual presentation of
Exhibit A is also included with this report.
Staff is also recommending that Council adopt a resolution approving the Fiscal Year
2022/23 CIP list of projects to be submitted to the CTC for RMRA funding. A City
Council approved resolution is required for allocation of funding for next fiscal year for
RMRA funding.
Staff will return to the City Council for award of proposed projects.
CEQA FINDING:
Paving projects are categorically exempt from review under the California
Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of Title 14 of
the California Code of Regulations.
FISCAL IMPACT:
The five-year CIP will be funded by a combination of Measure “I”, RMRA, ARPA, and
Gas Tax funds.
ATTACHMENTS:
• 5 year CIP CC Report attachment (PDF)
• 5 Year 2022-2027 CIP map CC Report attachment (PDF)
• Grand Terrace RMRA Resolution (DOCX)
• RMRA Resolution Exhibit A (PDF)
APPROVALS:
Shanita Tillman Completed 05/13/2022 1:44 PM
Kamran Dadbeh Skipped 05/10/2022 4:50 PM
City Attorney Completed 05/17/2022 10:01 AM
Finance Completed 05/17/2022 10:24 AM
City Manager Completed 05/17/2022 2:51 PM
City Council Pending 05/24/2022 6:00 PM
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CIP FY 2022-23 THROUGH 2026-27
RESURFACING PROJECT
FISCAL
YEAR Budget STREET NAME FROM TO
2022-23 $2,000,000 MOUNT VERNON MAIN ST BARTON RD
LA CADENA
DRIVE
LITTON AVE BARTON RD
MICHIGAN AVE W MAIN ST COMMERCE WAY
PICO ST CDS (WEST END) EAST END
2023-24 $1,000,000 MAIN ST RR TRACKS (WEST END) EAST END
VAN BUREN ST MOUNT VERNON AVE OBSERVATION DR
2024-25 $1,000,000 BARTON RD MOUNT VERNON AVE GRAND TERRACE RD
DE BERRY ST WEST END MICHIGAN ST
2025-26 $1,000,000 DE BERRY ST MICHIGAN ST EAST END
MOUNT VERNON BARTON RD BRENTWOOD ST
2026-27 $1,000,000 MOUNT VERNON BRENTWOOD ST CITY LIMIT
PALM AVE BARTON RD HONEY HILL DR
GRAND TERRACE NEWPORT AVE BARTON RD
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RESOLUTION NO._______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY
SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017
(Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the
Governor in April 2017 to address the significant multi-modal transportation funding
shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will
ensure City of Grand Terrace residents are aware of the projects proposed for funding in
this community and which projects have been completed each fiscal year; and
WHEREAS, the City Council of the City of Grand Terrace must adopt by resolution a
list of projects proposed to receive fiscal year funding from the Road Maintenance and
Rehabilitation Account (RMRA), created by SB 1, which must include a description and the
location of each proposed project, a proposed schedule for the project’s completion, and the
estimated useful life of the improvement; and
WHEREAS, the City will receive an estimated $282,600 in RMRA funding in Fiscal
Year 2022-23 from SB 1; and
WHEREAS, this is the sixth year in which the City is receiving SB 1 funding and will
enable the City to continue essential road maintenance and rehabilitation projects, safety
improvements, repairing and replacing aging bridges, and increasing access and mobility
options for the traveling public that would not have otherwise been possible without SB 1;
and
WHEREAS, the City has undergone a robust public process to ensure public input
into our community’s transportation priorities/the project list; and
WHEREAS, the City used a Pavement Management System to develop the SB 1
project list to ensure revenues are being used on the most high-priority and cost-effective
projects that also meet the community’s priorities for transportation investment: and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate
numerous streets and add active transportation infrastructure throughout the City this year
and in future years; and
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WHEREAS, the 2020 California Statewide Local Streets and Roads Needs
Assessment found that the City’s streets and roads are in an “at-risk” condition and this
revenue will help to increase the overall quality of the road system and over the next
decade will bring City streets and roads into a “good” condition; and
WHEREAS, the SB 1 projects and overall investment in our local streets and roads
infrastructure with a focus on basic maintenance and safety, investing in complete streets
infrastructure, and using cutting-edge technology, materials and practices, will have
significant positive benefits statewide; and
WHEREAS, the City is committed to use the RMRA apportionments received and
report on them as required by statute and in accordance with the program guidelines
adopted by the California Transportation Commission.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The City Council finds that the above recitals are true and correct and,
accordingly, are incorporated herein as findings and made a material part of this Resolution.
SECTION 2. The list of proposed streets presented in Exhibit A is hereby approved,
adopted, and funded in-part or solely with fiscal year 2022-23 Road Maintenance and
Rehabilitation Account revenues.
SECTION 3. This Resolution shall go into full force and effect immediately.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the ___ day of ____ 2022.
________________________________
Darcy McNaboe
Mayor
ATTEST:
________________________________
Debra L. Thomas
City Clerk
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APPROVED AS TO FORM:
________________________________
Adrian R. Guerra
City Attorney
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ATTACHMENT A
Year 2022-2023 Pavement Rehabilitation
FY 2022-2023 Year Grand Total = $280,848
93,616 SF
$3.00 /SF
$280,848
Street Description From To L W Area PCI UsefulLife(Years) Complet
ion
Date
Ddate
PICO ST Pavement Rehab CDS (WEST END) GARDEN AVE 584.. 32. 18,688. 32 2.3
2.8
1.5
6/2023
PICO ST Pavement Rehab REED AVE MOUNT VERNON AV 1,264.. 32. 40,448. 33 06/2023
MICHIGAN Pavement Rehab DE BERRY ST REED AVE 862.. 40. 34,480. 33 06/2023
C.12.d
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: Adoption of Resolutions Submitting a Transient Occupancy
Tax to the City’s Voters at the November 8, 2022 Election
PRESENTED BY: Adrian Guerra, City Attorney
RECOMMENDATION: Adopt the following Resolutions:
A Resolution submitting the Transient Occupancy Tax to the
City’s voters at the November 8, 2022, election.
A Resolution authorizing primary arguments (and setting
priorities for choosing thereof) and directing the City Attorney
to Draft an Impartial Analysis concerning the Transient
Occupancy Tax.
A Resolution authorizing rebuttal arguments concerning the
Transient Occupancy Tax.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensure Our Fiscal Viability,” because a
transient occupancy tax, if approved by the City’s voters, would be a potential additional
revenue source for the City.
BACKGROUND:
Revenue and Taxation Code Sections 7280 et seq. permits the City to impose a
transient occupancy tax upon the privilege of occupying a room or rooms, or other living
space, in a hotel, inn, tourist home or house, motel, or other lodging. This is commonly
known as a “Transient Occupancy Tax.” The City currently does not have a transient
occupancy tax.
DISCUSSION:
I. Proposed Transient Occupancy Tax Measure
As stated above, the City has the authority to impose a Transient Occupancy Tax
(“TOT”) under California law. The proposed TOT ordinance, if adopted by the voters,
would impose a transient occupancy tax at the maximum tax rate of 10%. It would also
add a new Chapter 3.30 to the Municipal Code that outlines various procedures for the
administration and collection of the tax. The proposed TOT ordinance also allows the
City Council to adjust the tax rate by resolution, provided it does not exceed the voter-
approved 10% maximum.
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If adopted, the estimated annual revenue from the TOT would be between $10,000 and
$250,000. Note that the TOT is drafted such that it is also applicable to non-traditional
hotels.
II. Three Election Resolutions
Three election resolutions concerning the proposed TOT Measure are presented to the
City Council’s consideration:
The first resolution orders the submission of the proposed TOT Measure to the voters at
the November 8, 2022, election, and requests that the election concerning the TOT
Measure be consolidated with the County-wide election occurring on the same date.
The second resolution is concerned with written arguments (both in favor and against)
about the TOT Measure, as well as directing the City Attorney to prepare an impartial
analysis of the proposed TOT Measure.
The third resolution provides for the filing of rebuttal arguments to the primary written
arguments. The rebuttal arguments are prepared by the opposite authors of the primary
written arguments.
III. Issues Concerning the Election Resolutions
a. Ballot Label. The first resolution includes a “ballot label” (commonly known
as the “ballot question”) which describes the proposed TOT Measure, and
which is the question presented to the voters. Ballot labels are limited to
75 words or less. The Council may revise the language used for the ballot
label within the following state law restrictions:
i. “If the proposed measure imposes a tax or raises the rate of a tax,
the ballot shall include in the statement of the measure to be voted
on the amount of money to be raised annually and the rate and
duration of the tax to be levied.” (Election Code section 13119(b).)
ii. “The statement of the measure shall be a true and impartial
synopsis of the purpose of the proposed measure, and shall be in
language that is neither argumentative nor likely to create prejudice
for or against the measure.” (Election Code section 13119(c).)
This TOT Measure is a general tax and the revenue will be deposited into
the General Fund and may be spent for unrestricted general revenue
purposes; the ballot label may make reference to possible uses (while not
committing the revenue to those uses).
b. Argument Authorization. The second resolution authorizes, but does not
require, all councilmembers to write arguments concerning the ballot
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measure; however, the City Council may, instead, authorize certain
councilmembers to write arguments. However, if three or more
Councilmembers jointly write a ballot argument, then the Brown Act will
require the collaboration to occur at a noticed public meeting.
c. Rebuttals. Rebuttal arguments are optional under state law and are
allowed at the discretion of the City Council. If the City Council does not
desire to authorize rebuttal arguments, then Council should not approve
this third election resolution.
IV. Procedures
A two-thirds (i.e., 4 Councilmembers) vote of all members of the City Council (Gov’t
Code § 53724(b)) will be required to pass the resolution to order the submission of the
proposed TOT Measure to the voters. Passage of the TOT Measure will require
approval by a majority of the voters. The proposed taxes will generate revenue,
deposited in the general fund, available for any general governmental purpose. Thus,
the taxes are considered “general taxes.” Under Proposition 218, the levy of a new
general tax must be approved by a majority of voters. (Cal. Const. art. 13C, § 2(b).).
FISCAL IMPACT:
The total cost of submitting the TOT Measure to the City’s voters at the November 8,
2022, general election is estimated to be $15,000.00. If adopted, the estimated annual
revenue from the TOT would be between $10,000 and $250,000. Note that the TOT is
drafted such that it is also applicable to non-traditional hotels.
ATTACHMENTS:
• TOT - Resolution Calling the Election and Requesting Consolidation(DOCX)
• TOT - Resolution Authorizing Arguments and Impartial Analysis(DOCX)
• TOT - Resolution Authorizing Rebuttal Arguments (DOCX)
• (TOT) Proposed TOT Ordinance (DOCX)
APPROVALS:
Adrian Guerra Completed 05/18/2022 10:47 AM
City Attorney Completed 05/18/2022 3:28 PM
Finance Completed 05/19/2022 8:29 AM
City Manager Completed 05/19/2022 3:08 PM
City Council Pending 05/24/2022 6:00 PM
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01247.0007/789793.1
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE
HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON
NOVEMBER 8, 2022, FOR THE PURPOSE OF SUBMITTING TO THE
VOTERS A MEASURE, WHICH ADDS CHAPTER 3.30 TO TITLE 3 OF
THE GRAND TERRACE MUNICIPAL CODE THEREBY ESTABLISHING
A GENERAL TRANSIENT OCCUPANCY TAX WITH A MAXIMUM TAX
RATE OF 10%; AND, IN ACCORDANCE THEREWITH, REQUESTING
THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE THE
SUBMISSION OF THIS MEASURE AT THE CITY’S GENERAL
MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022, WITH
THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE
PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE
WHEREAS, on May 24, 2022, the City Council of the City of Grand Terrace called
for the holding of a General Municipal Election to be held on November 8, 2022, for the
purpose of the election of certain City Council members and requested consolidation of
the same with the Statewide General Election to be held on the same date; and
WHEREAS, the City Council of the City of Grand Terrace desires to submit to the
voters at the General Municipal Election on November 8, 2022, a ballot measure to
consider adopting a proposed ordinance which adds Chapter 3.30 to Title 3 of the Grand
Terrace Municipal Code thereby establishing a general transient occupancy tax with a
maximum tax rate of 10% (“TOT Measure”); and
WHEREAS, approving the TOT Measure requires approval of the majority of
voters at either a general or special municipal election; and
WHEREAS, the City Council of the City of Grand Terrace is authorized and
directed by statute to submit to the voters the foregoing ballot measure, and the City
Council therefore wishes to have the voters consider the same at a General Municipal
Election to be held on November 8, 2022; and
WHEREAS, it is desirable that the General Municipal Election be consolidated with
the Statewide General Election to be held on the same date and that within the City of
Grand Terrace, the precincts, polling places and election officers of the two elections be
the same, and that the San Bernardino County Registrar of Voters canvass the returns of
the General Municipal Election and the election be held in all respects as if there were
only one election;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
Section 1. That pursuant to the requirements of the California Elections Code,
Sections 306, 9222 and 1301, there is called and ordered to be held in the City of Grand
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01247.0007/789793.1
Terrace, California, on Tuesday, November 8, 2022, a General Municipal Election for the
purpose of submitting a measure to the voters of the City of Grand Terrace an ordinance
which adds Chapter 3.30 to Title 3 of the Grand Terrace Municipal Code thereby
establishing a general transient occupancy tax with a maximum tax rate of 10%. As
required by Elections Code Section 13247, the abbreviated form of the measure to appear
on the ballot is specified below in Section 2 of this Resolution. The City’s elections official
is hereby authorized and directed to make any changes to the text of the proposition or
this Resolution as required to conform to any requirements of law.
Section 2. That the City Council of the City of Grand Terrace hereby orders the
following measure be submitted to the voters at the aforementioned general municipal
election:
Shall the measure, establishing a general Transient
Occupancy Tax imposing a maximum tax rate of 10%
of hotel charges upon guests staying in hotels (as
defined) and generating approximately $10,000
(current estimate) to $250,000 (if a major hotel is
developed within the City of Grand Terrace) in annual
revenue until ended by voters, be adopted?
YES
NO
Section 3. That the text of the proposed ordinance as provided above that is to
be submitted to the voters is attached as Exhibit “A” to this Resolution (“Ordinance”) and
the City Council approves its submission to the voters at the November 8, 2022, general
municipal election. The City’s elections official is authorized and directed to make any
changes to the text of the Ordinance or this Resolution as required to conform to any
requirements of law.
Section 4. That the vote requirement for the measure to pass is a majority (50%
+1) of the votes cast.
Section 5. That the City’s elections official is authorized, instructed and directed
to procure and furnish any and all official ballots, notices, printed matter and all supplies,
equipment and paraphernalia that may be necessary in order to properly and lawfully
conduct the election.
Section 6. That the ballots to be used at the election shall be in form and content
as required by law, and that the election shall be held and conducted in the manner
prescribed by law.
Section 7. That the City Council authorizes its elections official to administer the
election and is authorized, instructed, and directed to procure and furnish any and all
official ballots, notices, printed matter and all supplies, equipment and paraphernalia that
may be necessary in order to properly and lawfully conduct the election.
Section 8. Pursuant to California Election Code Section 10242, the polls for the
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01247.0007/789793.1
General Municipal Election shall open at seven o’clock a.m. on the day of the election,
and shall remain open continuously from that time until eight o’clock p.m. of the same day
when the polls shall be closed, except as otherwise provided in California Election Code
Section 14401.
Section 9. That in all particulars not recited in this Resolution, the General
Municipal Election shall be held and conducted in accordance with the provisions of law
regulating municipal and statewide elections, including, but not limited to, Elections Code
Section 10418.
Section 10. That notice of the time and place of holding the General Municipal
Election is hereby given and the City’s elections official is authorized, instructed and
directed to give further or additional notice of the election, in the time, form and manner
required by law.
Section 11. That pursuant to Sections 10402 and 10403 of the Elections Code,
the San Bernardino County Board of Supervisors is hereby requested to consent and
agree to the consolidation of the submission of the aforementioned measure at the
General Municipal Election with the election conducted by San Bernardino County to be
held on Tuesday, November 8, 2022.
Section 12. That the San Bernardino County Registrar of Voters is authorized to
canvass the returns of the General Municipal Election. The election shall be held in all
respects as if there were only one election, and only one form of ballot shall be used.
Section 13. That the San Bernardino County Board of Supervisors is requested
to issue instructions to the San Bernardino County Registrar of Voters to take any and all
necessary steps for the holding of this consolidated election.
Section 14. That the City of Grand Terrace recognizes that additional costs will
be incurred by San Bernardino County by reason of this consolidation and agrees to
reimburse San Bernardino County for any costs.
Section 15. That the elections official is hereby directed to file a certified copy of
this Resolution with the San Bernardino County Board of Supervisors and the San
Bernardino County Registrar of Voters.
Section 16. That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions. This Resolution shall be
effective immediately upon passage and adoption.
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01247.0007/789793.1
PASSED, APPROVED AND ADOPTED this 24th day of May, 2022.
________________________________
Darcy McNaboe, Mayor
ATTEST:
________________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
________________________________
Adrian R. Guerra, City Attorney
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01247.0007/789793.1
Exhibit A
Ordinance
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01247.0007/789801.1
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING THE DRAFTING OF DIRECT
ARGUMENTS, SETTING PRIORITIES FOR FILING WRITTEN
ARGUMENT(S) AND DIRECTING THE CITY ATTORNEY TO PREPARE
AN IMPARTIAL ANALYSIS, REGARDING A CITY MEASURE,
RELATING TO THE ADOPTION OF A GENERAL TRANSIENT
OCCUPANCY TAX, SUBMITTED AT THE GENERAL MUNICIPAL
ELECTION ON NOVEMBER 8, 2022
WHEREAS, a General Municipal Election is to be held in the City of Grand Terrace,
California, on November 8, 2022, at which there will be submitted to the voters a ballot
measure to consider adopting a proposed ordinance which adds Chapter 3.30 to Title 3
of the Grand Terrace Municipal Code thereby establishing a general transient occupancy
tax at the maximum tax rate of 10% (“TOT Measure”);
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
Section 1. That pursuant to Election Code §§ 9282 and 9287, the City Council
hereby authorizes, but does not require, any or all members of the City Council to file a
written argument for the TOT Measure.
Section 2. That in the event that more than one argument for or against the TOT
Measure is timely submitted, the City Council’s elections official shall give preference and
priority first, to arguments submitted by a member of the City Council, as authorized by
this Resolution, and second, to individual voters, bona fide associations, or a combination
thereof, in the order set forth at California Elections Code § 9287.
Section 3. That in accordance with the requirements of Division 9, Chapter 3,
Article 4 of the California Elections Code, all written arguments for or against the TOT
Measure: (1) shall not exceed three hundred (300) words in length; (2) shall be filed with
the City’s elections official; (3) shall be accompanied by the printed name(s) and
signature(s) of the person(s) submitting it, or if submitted on behalf of an organization, the
name of the organization, and the printed name and signature of at least one of the
principal officers who is the author of the argument; and (4) shall be accompanied by the
Form of Statement to be Filed by Author(s) of Argument as provided for in California
Elections Code § 9600. All written arguments may be changed or withdrawn until and
including the date fixed by the City’s elections official, after which time no arguments for
or against the TOT Measure may be submitted to the elections official.
Section 4. That the City Council hereby directs the City’s elections official to
transmit a copy of the TOT Measure to the City Attorney. In accordance with California
Elections Code § 9280, the City Attorney is hereby directed to prepare an impartial
analysis of the TOT Measure, not to exceed five hundred (500) words in length, showing
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01247.0007/789801.1
the effect of the TOT Measure on the existing law and the operation of the measure. The
analysis shall include a statement indicating whether the TOT Measure was placed on
the ballot by a petition signed by the requisite number of voters or by the governing body
of the city. In the event the entire text of the TOT Measure is not printed on the ballot, nor
in the voter information portion of the sample ballot, there shall be printed immediately
below the impartial analysis, in no less than 10-point bold type, a legend substantially as
follows: “The above statement is an impartial analysis of Ordinance or Measure ____. If
you desire a copy of the ordinance or measure, please call the elections official's office at
(insert telephone number) and a copy will be mailed at no cost to you.” The impartial
analysis shall be filed by the date set by the City’s elections official for the filing of primary
arguments.
Section 5. That the City’s elections official shall cause the City Attorney’s
Impartial Analysis, and duly selected arguments, to be printed and distributed to voters in
accordance with State law regarding same.
Section 6. That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions. This Resolution shall be
effective immediately upon passage and adoption.
PASSED, APPROVED AND ADOPTED this 24th day of May, 2022.
_______________________________
Darcy McNaboe, Mayor
ATTEST:
_____________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
________________________________
Adrian R. Guerra, City Attorney
G.13.b
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01247.0007/789811.1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL
ARGUMENTS REGARDING A CITY MEASURE, RELATING TO THE
ADOPTION OF A TRANSIENT OCCUPANCY TAX, SUBMITTED AT THE
GENERAL MUNICIPAL ELECTION ON NOVEMBER 8, 2022
WHEREAS, a General Municipal Election is to be held in the City of Grand Terrace,
California, on November 8, 2022, at which there will be submitted to the voters a ballot
measure to consider adopting a proposed ordinance which adds Chapter 3.30 to Title 3
of the Grand Terrace Municipal Code thereby establishing a general transient occupancy
tax at the maximum tax rate of 10% (“TOT Measure”);
WHEREAS, California Elections Code § 9285 authorizes the City Council, by
majority vote, to adopt provisions to provide for the filing of rebuttal arguments regarding
city measures submitted at municipal election;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
Section 1. That pursuant to Elections Code § 9285, when the City’s elections
official has selected the arguments for and against the TOT Measure which will be printed
and distributed to the voters, the City’s elections official shall send copies of the argument
in favor of the TOT Measure to the authors of the argument against, and copies of the
argument against to the authors of the argument in favor. The author or a majority of the
authors of an argument relating to the TOT Measure may prepare and submit a rebuttal
argument not to exceed two hundred and fifty (250) words in length. A rebuttal argument
may not be signed by more than five (5) authors. The rebuttal arguments shall be filed
with the City Clerk not more than ten (10) days after the final date for filing direct
arguments. The rebuttal arguments shall be accompanied by the Form of Statement to
be Filed by Author(s) of Argument as provided for in California Elections Code § 9600.
Rebuttal arguments shall be printed in the same manner as the direct arguments. Each
rebuttal argument shall immediately follow the direct argument which it seeks to rebut.
Section 2. That all previous resolutions providing for the filing of rebuttal
arguments for city measures are repealed.
Section 3. That the provisions of Section 1 of this Resolution shall apply only to
the General Municipal Election to be held on November 8, 2022, and shall then be
repealed.
Section 4. That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions. This Resolution shall be
effective immediately upon passage and adoption.
PASSED, APPROVED AND ADOPTED this 24th day of May, 2020.
G.13.c
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01247.0007/789811.1
_______________________________
Darcy McNaboe, Mayor
ATTEST:
_____________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
________________________________
Adrian R. Guerra, City Attorney
G.13.c
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01247.0007/789728.2
ORDINANCE NO. ______
AN ORDINANCE OF THE PEOPLE OF THE CITY OF GRAND TERRACE
ADDING CHAPTER 3.30, ENTITLED “TRANSIENT OCCUPANCY TAX”
TO TITLE 3 OF THE GRAND TERRACE MUNICIPAL CODE, WHICH
ESTABLISHES A TRANSIENT OCCUPANCY TAX WITH A THE
MAXIMUM TAX RATE OF 10%
WHEREAS, Revenue and Taxation Code Section 7280 et seq. authorizes the City
of Grand Terrace to levy a tax upon the privilege of occupying a room or rooms, or other
living space, in a hotel, inn, tourist home or house, motel, or other lodging transient
occupancy tax, as defined therein, which is commonly referred to as a “transient
occupancy tax:; and
WHEREAS, the purpose of this Ordinance is to adopt a transient occupancy tax,
as authorized by Revenue and Taxation Code Section 7280 et seq., as a general tax with
a maximum tax rate of 10%; and
WHEREAS, Article XIIIC, Section 2, of the California Constitution provides that
any general tax must be submitted to the electorate and approved by a majority vote of
the electorate; and
WHEREAS, approving this proposed measure requires approval of the majority of
voters at either a general or special municipal election;
NOW THEREFORE, ON THE BASIS OF THE FORGOING, THE PEOPLE OF
THE CITY OF GRAND TERRACE, AT THE NOVEMBER 8, 2022, GENERAL
MUNICIPAL ELECTION DO HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Chapter 3.30, entitled “Transient Occupancy Tax” is added to Title 3
of the Grand Terrace Municipal Code as follows:
“Chapter 3.30 – Transient Occupancy Tax
Section 3.30.010 - Name of tax.
The tax levied by this chapter shall be known as the Grand Terrace
Transient Occupancy Tax.
Section 3.30.020 - Definitions.
Except where the context otherwise requires, the definitions contained in
this section shall govern the construction of this chapter:
“Hotel” means any structure, or any portion of any structure, which is
occupied or intended or designed for temporary occupancy by transients for
dwelling, lodging or sleeping purposes. “Hotel” shall include any inn, tourist
home or house, motel, studio hotel, bachelor hotel, lodging house, rooming
G.13.d
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01247.0007/789728.2
house, apartment house, dormitory, public or private club, mobilehome or
house trailer or other building or structure which is occupied, or intended or
designed for temporary occupancy by transients for dwelling, lodging or
sleeping purposes.
“Occupancy” means the use or possession, or the right to the use or
possession of any room or rooms or portion thereof, in any hotel for
dwelling, lodging or sleeping purposes.
“Operator” means the person who is proprietor of the hotel, whether in the
capacity of owner, lessee, sublessee, mortgage in possession, licensee, or
any other capacity. Where the operator performs his or her functions
through a managing agent of any type or character other than an employee,
the managing agent shall also be deemed an operator for the purposes of
this chapter and shall have the same duties and liabilities as his or her
principal. Compliance with the provisions of this chapter by either the
principal or the managing agent shall, however, be considered to be
compliance by both.
“Person” means any individual, firm, partnership, joint venture, association,
social club, fraternal organization, joint stock company, corporation, estate
trust, business trust, receiver, trustee, syndicate, or any other group or
combination acting as a unit.
“Rent” means the consideration charged, whether or not received, for the
occupancy of space in a hotel, valued in money, whether received in money,
goods, labor, or otherwise, including all receipts, cash, credits and property
and services of any kind or nature, without any deduction therefrom
whatsoever.
“Tax administrator” means the city manager of the city, or his or her
designee.
“Transient” means any person who exercises occupancy or is entitled to
occupancy or a space in a hotel by reason of concession, permit, right of
access, license or other agreement for a period of thirty (30) consecutive
calendar days or less, counting portions of calendar days as full days. Any
such person so occupying space in a hotel shall be deemed to be a transient
until the period of thirty (30) days has expired unless there is an agreement
in writing between the operator and the occupant providing for a longer
period of occupancy.
Section 3.30.030 - Rate.
For the privilege of occupancy in any hotel, each transient is subject to and
shall pay a tax in the amount established by resolution of the majority of the
members of the city council, provided the rate shall not exceed ten (10)
percent of the rent charged by the operator. Such tax constitutes a debt
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01247.0007/789728.2
owed by the transient to the city which is extinguished only by payment to
the operator or to the city. The transient shall pay the tax to the operator of
the hotel at the time the rent is paid. If the rent is paid in installments, a
proportionate share of the tax shall be paid with each installment. The
unpaid tax shall be due upon the transient’s ceasing to occupy space in the
hotel.
Section 3.30.040 - Exemptions.
A. No tax shall be imposed upon:
1. Any person as to whom, or any occupancy as to which, it is
beyond the power of the city to impose the tax herein
provided;
2. Any public officer or employee when on official business;
3. Any officer or employee of a foreign government who is
exempt by reason of express provision of federal law or
international treaty.
B. No exemption shall be granted except upon a claim therefor made at
the time rent is collected and under penalty of perjury upon a form
prescribed by the tax administrator.
Section 3.30.050 - Operator’s duties.
Each operator shall collect the tax imposed by this chapter at the time the
rent is collected from every transient. The amount of tax shall be separately
stated from the amount of the rent charged, and each transient shall receive
a receipt for payment from the operator. No operator of a hotel shall
advertise or state, in any manner, whether directly or indirectly, that the tax
or any part thereof will be assumed or absorbed by the operator, or that it
will not be added to the rent, or that, if added, any part will be refunded
except in the manner hereinafter provided.
Section 3.30.060 - Registration.
Within thirty (30) days after the effective date of the ordinance codified in
this chapter, or within thirty (30) days after commencing business,
whichever is later, each operator of any hotel shall register such hotel with
the tax administrator who shall issue a transient occupancy registration
certificate, which shall, at all times, be posted in a conspicuous place on the
hotel premises. Such certificate shall, among other things, state the
following:
A. The name of the operator; and
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01247.0007/789728.2
B. The address of the hotel; and
C. The date upon which the certificate was issued.
This certificate signifies that the person named on the face hereof has
fulfilled the requirements of this chapter by registering with the tax
administrator for the purpose of collecting from the transients the Transient
Occupancy Tax and remitting said tax to the tax administrator. This
certificate does not authorize any person to conduct any unlawful business
or to conduct any lawful business in an unlawful manner, nor to operate a
hotel without strictly complying with all local applicable laws, including but
not limited to those requiring a permit from any board, commission,
department or office of this City. This certificate does not constitute a permit.
Section 3.30.070 - Reporting and remitting.
A. Each operator shall, on or before the last day of the month following
the close of each calendar quarter, or at the close of any shorter
reporting period which may be established by the tax administrator,
make a return to the tax administrator, on forms provided by the tax
administrator, of the total rents charged or chargeable as provided in
Section 3.30.030, whether or not received, including any rents
charged for occupancies exempt under the provisions of Section
3.30.040 and the amount of tax collected for transient occupancies.
B. Amounts claimed on the return as exempt from the tax pursuant to
Sections 3.30.040 and 3.30.120 shall be fully itemized and explained
on the return or supporting schedule.
C. In determining the amount of “taxable receipts” on the tax return,
“rent” as defined in Section 3.30.020, may not be reduced by any
business expenses including, but not limited to, the amount of
service charges deducted by credit card companies or commissions
paid to travel agencies.
D. At the time the return is filed, the full amount of the tax collected shall
be remitted to the tax administrator.
E. The tax administrator may establish shorter reporting periods for any
certificate holder if he or she deems it necessary in order to ensure
collection of the tax and he or she may require further information in
the return.
F. Each operator shall notify the tax administrator at least ten days prior
to the sale or cessation of business for any reason. Returns and
payments are due immediately upon sale or cessation of business
for any reason.
G.13.d
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01247.0007/789728.2
G. All taxes collected by operators pursuant to this chapter shall be held
in trust for the account of the city until payment thereof is made to
the tax administrator.
H. Each return shall contain a declaration under penalty of perjury,
executed by the operator or his or her authorized agent, that to the
best of the signator’s knowledge, the statements in the return are
true, correct and complete.
Section 3.30.080 - Late payment—Penalties and interest.
A. Original Delinquency. Any operator who fails to remit any portion of
any tax imposed by this chapter, within the times required, shall pay
a penalty of ten (10) percent equal to the amount of the tax, in
addition to the amount of the tax.
B. Continued Delinquency. Any operator who fails to remit any
delinquent remittance on or before a period of thirty (30) days
following the date on which the remittance first became delinquent
shall pay a second delinquency penalty of ten (10) percent equal to
the amount of the tax in addition to the amount of the tax and the ten
(10) percent penalty first imposed.
C. Fraud. If the tax administrator determines that the nonpayment of
any remittance due under this chapter is due to fraud, a penalty of
twenty-five (25) percent of the amount of the tax shall be added
thereto in addition to the penalties stated in subsections A and B of
this section.
D. Interest. In addition to the penalties imposed pursuant to this chapter,
any operator who fails to remit any tax imposed by this chapter shall
pay interest at the rate of one percent per month or fraction thereof,
on the unpaid balance of the tax, exclusive of penalties, from the date
on which the remittance first became delinquent until paid in full.
Section 3.30.090 - Failure to collect and report tax—Determination of
tax by tax administrator.
If any operator fails or refuses to collect the tax and to make, within the time
provided in this chapter, any report and remittance of such tax or any portion
thereof, the tax administrator shall proceed in such manner as he or she
may deem best to obtain facts and information on which to base his or her
estimate of the tax due. As soon as the tax administrator procures such
facts and information as he or she is able to obtain upon which to base the
assessment of any tax imposed by this chapter due and payable by any
operator who has failed or refused to collect the same and to make such
report and remittance, he or she shall proceed to determine and assess
against such operator the tax, interest and penalties provided for by this
G.13.d
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chapter. In case such determination is made, the tax administrator shall give
a notice of the amount so assessed by serving it personally, by electronic
mail at the operator’s last known electronic mail address, or by depositing it
in the United States mail, postage prepaid, addressed to the operator so
assessed at the operator’s last known address. The operator may within ten
(10) days after the serving or mailing of such notice make application in
writing to the tax administrator for a hearing on the amount assessed. If
application by the operator for a hearing is not made within the time
prescribed, the tax, interest and penalties, if any, determined by the tax
administrator shall become final and conclusive and immediately due and
payable. If such application is made, the tax administrator shall give not less
than five days’ written notice, in the manner prescribed here, to the operator
to show cause at a time and place fixed in such notice why such amount
specified therein should not be fixed for such tax, interest and penalties. At
such hearing, the operator may appear and offer evidence why such
specified tax, interest and penalties should not be so fixed. After such
hearing, the tax administrator shall determine the proper tax to be remitted
and shall thereafter give written notice to the person in the manner
prescribed herein of such determination and the amount of such tax, interest
and penalties. The amount determined to be due shall be payable after
fifteen (15) days unless an appeal is taken as provided in Section 3.30.100.
Section 3.30.100 - Appeal.
Any operator aggrieved by any decision of the tax administrator with respect
to the amount of such tax, interest and penalties, if any, may appeal to the
city council by filing a written notice of appeal with the city clerk within fifteen
(15) days of the serving or mailing of the determination of tax due. The city
clerk shall fix a time and place for hearing such appeal, and the city clerk
shall give five days’ notice in writing thereof to such operator at his or her
last known place of address or, in the case of electronic mail, the operator’s
last known electronic mail address. The city council shall review the tax
administrator’s determination and hear any evidence from the operator prior
to determining whether registration is required and/or ascertaining the
amount of tax, interest and penalties due. The findings of the city council
shall be final and conclusive and shall be served upon the appellant in the
manner prescribed above for service of notice of hearing.
Section 3.30.110 - Records.
It shall be the duty of every operator liable for the collection and payment to
the city of the tax imposed by this chapter, to keep and preserve, for a period
of three years, all records as may be necessary to determine the amount of
such tax as he or she may have been liable for the collection of any payment
to the city, which records the tax administrator shall have the right to inspect
at all reasonable times.
G.13.d
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Section 3.30.120 - Refunds.
A. Whenever the amount of any tax, interest or penalty has been
overpaid or paid more than once or has been erroneously or illegally
collected or received by the city under this chapter, it shall be
refunded as provided in subsections B and C of this section, provided
a claim in writing therefor, stating under penalty of perjury the specific
grounds upon which the claim is founded, is filed with the tax
administrator within three years of the date of payment; any such
payment for which a claim is not filed within such three-year period
shall conclusively be deemed to have been lawfully and properly due
to city. The claim shall be on forms furnished by the tax administrator.
B. An operator may claim a refund or take as credit against taxes
collected and remitted the amount overpaid, paid more than once or
erroneously or illegally collected or received when it is established in
the manner prescribed by the tax administrator that the person from
whom the tax has been collected was not a transient; provided,
however, that neither a refund nor a credit shall be allowed unless
the amount of the tax so collected has either been refunded to the
transient or credited to rent subsequently payable by the transient to
the operator.
C. A transient may obtain a refund of taxes overpaid or paid more than
once or erroneously or illegally collected or received by the city by
filing a claim in the manner provided in subsection A of this section,
but only when such tax has been received by the city.
Section 3.30.130 - Actions to collect.
Any tax required to be paid by any transient under the provisions of this
chapter shall be deemed a debt owed by the transient to the city. Any such
tax collected by an operator which has not been paid to the city shall be
deemed a debt owed by the operator to the city. Any person owing money
to the city under the provisions of this chapter shall be liable therefor in an
action brought in the name of the city for the recovery of such amount,
together with penalties and interest thereon, and a reasonable sum as and
for attorneys’ fees and costs necessarily incurred in such collection.
Section 3.30.140 – Pay First – Litigate Later.
No injunction or writ of mandate or other legal or equitable process shall
issue in any suit, action, or proceeding in any court against the city or any
officer thereof, to prevent or enjoin the collection of taxes sought to be
collected pursuant to this chapter and payment of all tax, interest, and
penalties shall be required as a condition precedent to seeking judicial
review of any tax liability imposed by this chapter.
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Section 3.30.150 – Violation a misdemeanor.
Any operator or other person who fails or refuses to register as required in
this chapter, or to furnish any return required to be made, or who fails or
refuses to furnish a supplemental return or other data required by the tax
administrator, or who renders a false or fraudulent return or claim, is guilty
of a misdemeanor, and is punishable as provided in this code. Any person
required to make, render, sign or verify any report or claim who makes any
false or fraudulent report or claim with intent to defeat or evade the
determination of any amount due required by this chapter to be made is
guilty of a misdemeanor and is punishable as aforesaid.
Section 3.30.160 – Duty to enforce.
Tax administrator shall be responsible for the administration and
enforcement of the provisions of this chapter, including, but not limited to,
determinations as to whether any person is required to register as the
operator of a hotel. All such determinations of the tax administrator are
subject to city council review pursuant to Section 3.30.100 of this chapter.
Section 3.30.170 - Amendment.
For purposes of carrying out the purposes of this chapter, the City Council
retains the full right to revise, change or amend this chapter to the same
extent as other city ordinances, provided that the city council may not
increase in any manner the rate of taxation above the maximum rate
permitted in Section 3.30.030 without approval by a vote of the People
pursuant to Article XIII C of the California Constitution and Section 9217 of
the Elections Code.”
SECTION 2. Council Authority to Amend. This is a City Council-sponsored
initiative Ordinance which otherwise would only be subject to amendment by the voters
of the City. However, pursuant to Elections Code Section 9217, the City Council shall
have and retain the right and authority to amend the Ordinance to further its purposes
and intent (including but not limited to amendment for more efficient administration as
determined by the City Council) in any manner that does not increase a tax rate, or
otherwise constitute a tax increase for which voter approval is required by Article XIII C
of the California Constitution.
SECTION 3. CEQA Exemption. The adoption of this ordinance is not a "project"
subject to the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section §§ 21000 et seq.). CEQA Guideline 15378(b)(4) provides that
the creation of government funding mechanisms or other government fiscal activities that
do not involve any commitment to a specific project that may result in a potentially
significant physical impact on the environment are not projects subject to the
requirements of CEQA.
SECTION 4. Severability. If any section, subsection, sentence, clause or phrase
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01247.0007/789728.2
of this ordinance or the application thereof to any person or circumstance is for any reason
held to be invalid, such decision shall not affect the validity of the remaining portions of
this ordinance. The People of the City of Grand Terrace hereby declared that they would
have passed each subsection, subdivision, paragraph, sentence, clause, or phrase
thereof, irrespective of the fact that any one or more subsection, subdivision, paragraph,
sentence, clause, or phrase be declared unconstitutional.
SECTION 5. Appropriations Limit. Pursuant to Article XIIIB of the California
Constitution, the appropriations limit for the City of Grand Terrace is increased to the
maximum extent over the maximum period of time allowed under the law consistent with
the revenues generated by this tax.
SECTION 6. Effective Date. If a majority of the voters of the City of Grand
Terrace voting at the General Municipal Election of November 8, 2022, vote in favor of
this Ordinance, then this Ordinance shall become a valid and binding ordinance of the
City of Grand Terrace, and shall be considered as adopted upon the date that the vote is
declared by the City Council of the City of Grand Terrace, and this Ordinance shall go
into effect ten (10) days after that date, pursuant to Election Code Section 9217.
SECTION 7. Passage and Execution. The Mayor shall sign this Ordinance and
the City Clerk shall attest and certify to the approval thereof and cause same to be
published or posted pursuant to law.
PASSED AND ADOPTED by the voters of the City of Grand Terrace at an election
held on November 8, 2022.
_____________________________
Darcy McNaboe, Mayor
ATTEST:
_____________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
____________________________
Adrian R. Guerra
City Attorney
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AGENDA REPORT
MEETING DATE: May 24, 2022 Council Item
TITLE: Introduction of the FY2022-23 Proposed Budget
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: 1. Review the Proposed Budget for Fiscal Year 2022-23; and
2. Begin budget deliberations for the Proposed Budget for
Fiscal Year 2022-23 on June 14, 2022.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1 “Ensure our Fiscal Viability” through the
continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
In prior years, staff has submitted, for City Council’s review and approval, the proposed
budget for the upcoming year. Once approved, this document has served as the City’s
financial plan for the following year and acts as the basis for budgetary control.
For Fiscal Year (FY) 2021-22, City Council approved a one-year budget, with any
adjustments submitted for the FY2021-22 budget, during the current year.
The City moved towards multi-year budgeting prior to the FY 2020-21 but shifted back
to the annual budget process due to the COVID-19 (novel coronavirus) pandemic, staff
thought it prudent and recommended to City Council that the City return to a one-year
budget process as it is difficult to project any revenues during this uncertainty. It is the
City’s hope that when this crisis is over and the City can resume its regular business
activities, staff will return to the submittal of a two-year budget for City Council review
and approval.
The shift back to an annual budget allows the City to:
1. Improve financial management.
2. Greater flexibility to respond to our confusing and uncertain environment.
3. Greater ability to shift resources because of service level demands and
4. Quickly Reallocation and redeploy resources.
DISCUSSION:
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The major revenues in the City of Grand Terrace increased during COVID-19, primarily
because of consumer demand at food and drug stores. In addition, demand for building
and construction supplies remained brisk. Retail sales, along with license fees and
collection of franchise fees, are projected to lead to a positive outcome for FY 2021-22.
GENERAL FUND
FISCAL YEAR 2021-22
Table 1 reflects the FY2021-22 Year-End Revenue and Expenditure projections.
Table 1
City of Grand Terrace
FY 2021-22 General Fund Revenue and Expenditure Report
2021-22 2021-22
Adj Budget
06-22-21
Projections
04-27-2022
Property Tax $3,989,040 $1,985,232
Residual Receipts - RPTTF $176,900 $2,603,817
Proceeds from Sale of
Property $1,798,700 $2,070,601
Franchise Fees $620,000 $644,000
Licenses, Fees & Permits $490,000 $329,822
Sales Tax $988,000 $1,110,053
Intergovernmental
Revenue/Grants $31,220 $66,492
Charges for Services $141,100 $73,229
Fines & Forfeitures $66,300 $44,274
Miscellaneous $0 $14,885
Use of Money & Property $34,660 $28,416
Wastewater Receipts $318,349 $318,349
Total Revenues $8,654,269 $9,289,170
Salaries $1,552,512 $1,356,254
Benefits $1,149,757 $1,044,541
Materials & Supplies $224,770 $218,657
Professional/Cont. Services $3,674,258 $3,743,232
Equipment $0 $3,000
Lease of Facility/Equipment $19,600 $17,615
Utilities $176,448 $199,166
Overhead Cost Allocation ($84,950) ($84,950)
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City of Grand Terrace
FY 2021-22 General Fund Revenue and Expenditure Report
2021-22 2021-22
Adj Budget
06-22-21
Projections
04-27-2022
Capital Projects $0 $113,922
Debt Service $0 $0
Transfers Out $110,000 $110,000
Total Expenditures $6,822,395 $6,721,437
Revenues $8,654,269 $9,289,170
Expenditures ($6,822,395) ($6,721,437)
Projected Surplus $1,831,874 $2,567,733
FISCAL YEAR 2022-23
The City continues to receive optimistic sales tax projections that build on the success
from prior and current year sales tax growth. Staff continues to meet with our property
and sales tax consultants (HdL) to monitor quarterly sales tax trends.
Revenues:
1. Sales Tax projections: HdL projected higher sales tax revenues for FY2022-23 in
the amount of $1,125,400 and
2. Property Tax projections: Were provided by HdL with the Successor Agency
being dissolved with no RPTTF funds being received in the amount of
$2,916,400; and
3. Property Tax VLF swap projections were provided by HDL in the amount of
$1,564,895.
Expenditures:
1. The General Fund must absorb the Child Care’s portion of the unfunded accrued
liability (UAL), plus the annual increase added by CalPERS to the UAL. The total
UAL for FY2022-23 which includes the Child Care’s portion is $597,858
2. For the Sheriff’s Department the City Council approved a Contract extension with a
1.616% increase at its May 10, 2022 Council Meeting. The Contract amount is
$2,305,996. The increase is $36,680.
3. General Fund Maintenance of Effort: The City receives Measure “I” funds (1/2 cent
sales tax collected throughout San Bernardino County for transportation
improvements - $300k) and Road Maintenance and Rehabilitation Program
(RMRP) funds ($283k) into the RMRA Fund for use on local street and road
systems. The term “Maintenance of Effort” (MOE) generally refers to
a requirement placed upon state and federally funded grant programs that requires
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local cities and counties to maintain general fund spending for streets and roads
either through a certain percentage or formula, which may include the local
agency’s history of past spending on street rehabilitation and/or maintenance.
4. The FY2022-23 Budget includes the addition of one full-time employee and one
intern.
Table 2 summarizes the FY2022-23 Proposed Budget:
City of Grand Terrace
FY 2022-23 Proposed General Fund Revenue and Expenditure Report
2022-23
Proposed
05-24-2022
Revenues
Property Tax $4,481,295
Franchise Fees $635,000
Licenses, Fees & Permits $665,400
Sales Tax $1,125,400
Intergovernmental Revenue/Grants $60,500
Charges for Services $178,000
Fines & Forfeitures $66,300
Miscellaneous $26,710
Use of Money & Property $34,660
Wastewater Receipts $318,349
Transfers In $50,000
Total Revenues $7,641,614
Expenditures by Department
Salaries $1,482,899
Benefits $1,356,069
Materials & Supplies $323,605
Professional/Contractual Services $4,198,568
Lease of Facility/Equipment $12,000
Utilities $229,448
Overhead Cost Allocation ($81,950)
Transfers Out $110,700
Total Expenditures $7,631,339
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City of Grand Terrace
FY 2022-23 Proposed General Fund Revenue and Expenditure Report
2022-23
Proposed
05-24-2022
Revenues $7,641,614
Expenditures ($7,631,339)
Fund Balance $10,275
While the revenue and expenses of FY 2022-23 significantly exceed those in the prior
year, staff’s goal is to return to pre-COVID-19 staffing levels to ensure we can operate
and maintain city facilities that allow residents to fully utilize the assets of the
community. The projected Fund Balance is equal to or more than the revenue received
from the liquidation of assets, this is consistent with the City Council’s policy to not fund
ongoing expenses with one-time revenue.
Revenues,
$7,641,614
Expenditures,
$7,631,339
Proposed
Surplus,
$10,275
Revenue, Expenditure and Fund
Balance
FY 2022-23
Revenues Expenditures Proposed Surplus
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CITY-WIDE PROPOSED FY2022-23 BUDGET
The total Proposed Budget for FY2022-23 is $12,549,976 in revenues and $14,216,068
in expenditures.
The City’s Proposed Budget, which is presented for City Council’s review and
consideration,
• Supports the City’s mission, vision, core values and goals by preserving and
protecting the community and its exceptional quality of life; and
PROPOSED BUDGET BY FUND FY 2022-23
The next two tables show the Citywide Proposed Revenues and Expenditure budgets
by fund:
Table 3 (Proposed Revenues)
City of Grand Terrace
FY 2022-23 Proposed Revenue Summary by Fund
2020-21 2020-21 2021-22 2021-22 2022-23
Fund Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed Budget
GENERAL FUNDS
10 GENERAL FUND $5,980,995 $6,307,123 $8,654,269 $9,289,170 $7,641,614
61
COMMUNITY BENEFITS
FUND $20,000 $10,082 $20,000 $20,000 $20,000
62 LIGHT UP GRAND TERRACE $10,000 $5,535 $10,000 $13,885 $10,000
63
GT ILLEGAL FIREWORKS
ENFORCEMENT $500 $1 $3,500 $0 $2,000
64 PUBLIC SAFETY FUND $0 $52 $0 $105 $0
69 COMMUNITY DAY FUND $0 $0 $10,000 $0 $10,000
68
40TH YEAR BIRTHDAY
CELEBRATION FND $0 $0 $8 $0 $0
70
EQUIP REPLACEMENT
RESERVE FUND $0 $2 $0 $4 $0
DEVELOPMENT IMPACT
FEES (DIF)
11 STREET FUND $48,000 $3,550 $88,000 $0 $88,000
12 STORM DRAIN FUND $13,250 $43,007 $800 $0 $800
13 PARK FUND $69,400 ($165) $800 $0 $800
19 FACILITIES FUND $20,000 $3,483 $20,000 $0 $20,600
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS) $100,050 $157,100 $160,00 $161,330 $160,000
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City of Grand Terrace
FY 2022-23 Proposed Revenue Summary by Fund
2020-21 2020-21 2021-22 2021-22 2022-23
Fund Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed Budget
15
AIR QUALITY
IMPROVEMENT FUND $58,000 $15,971 $15,500 $16,400 $16,400
16 GAS TAX FUND $650,800 $369,137 $725,200 $377,000 $437,700
17 TRAFFIC SAFETY FUND $6,000 $4,454 $4,000 $4,500 $4,500
20 MEASURE "I" FUND $193,000 $281,718 $248,600 $312,000 $300,400
25 SPRING MOUNTAIN RANCH $3,000 $1,696 $53,000 $354,200 $52,000
26
LNDSCP & LGTG
ASSESSMENT DIST $47,648 $55,643 $57,325 $32,990 $57,325
56
ROAD MAINT & REHAB
ACCT $238,000 $230,963 $239,000 $246,000 $282,600
67
PUBLIC, EDUCATIONAL &
GOVT ACCESS $21,500 $24,025 $21,500 $10,811 $19,300
76
EIFD - ENHANCED INFRAST
FIN DIST $0 $0 $0 $0 $0
90
COVID-19 FEMA
REIMBURSEMENT FUND $193,425 $153,449 $0 $0 $0
91 SB COUNTY COVID-19 $153,425 $153,425 $0 $0 $0
93 COVID – INFRASTRUCTURE $267,700 $274,200 $0 $0 $0
94 ARPA $0 $0 $0 $1,505,180 $1,505,180
ENTERPRISE FUND
21
WASTEWATER DISPOSAL
FUND $10,000 $13,576 $4,000 $0 $4,000
GRANT FUNDS
22
CDBG - COMM DEV BLOCK
GRANT $47,876 $59,930 $69,934 $5,474 $60,140
65
SENIOR BUS PROGRAM
FUND $37,450 $59,680 $156,765 $39,361 $152,665
66 CAL RECYCLE GRANT $5,000 $18 $0 $0 $0
73
ACTIVE TRANSPORTATION
PRGRM FUND $100,000 $0 $0 $0 $0
74
HIGHWAY SAFETY IMPROV
PROGRAM $185,000 36,2000 $44,000 $325,394 $44,000
75 EMERMGMT PREP GRANT $0 $0 $0 $9,000 $0
77
SO CAL INCENTIVE PROJ
(SCIP) GRANT $0 $0 $0 $0 $0
92 CDBG – COVID $141,010 $0 $141,000 $0 $0
SUCCESSOR AGENCY
31 S/A RDA REVENUE FUND $2,065,200 $283,438 $0 $0 $0
32
S/A CAPITAL PROJECTS
FUND $33,100 $0 $0 $0 $0
33 S/A DEBT SERVICE FUND $2,032,100 $0 $0 $0 $0
36
2011 TABS A & B BOND
PROCEEDS $0 $76 $0 $0 $0
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City of Grand Terrace
FY 2022-23 Proposed Revenue Summary by Fund
2020-21 2020-21 2021-22 2021-22 2022-23
Fund Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed Budget
CAPITAL PROJECT FUNDS
45 CIP - COMMERCE WAY $0 $1,893 $0 $0 $0
46
CAPITAL IMPROVEMENTS -
STREETS $445,000 $456,999 $0 $0 $0
47
CAP.PRJ. BARTON/COLTON
BRIDGE $0 $0 $0 $0 $0
48 CAPITAL PROJECTS FUND $0 $0 $0 $0 $0
49
CAPITAL PROJECTS FUND-
PARKS $100,000 $576 $1,412,000 $0 $1,589,952
52 HOUSING AUTHORITY $50,000 $2,059 $65,000 $0 $65,000
95
DOG PARK ENDOWMENT
FUND $0 $0 $0 $0 $0
$13,346,429 $9,008,896 $12,224,193 $12,722,800 $12,549,976
Table 4 (Proposed Expenditures)
City of Grand Terrace
FY 2022-23 Proposed Expense Summary by Fund
2020-21 2020-21 2021-22 2021-22 2022-23
Fund Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
GENERAL FUNDS
10 GENERAL FUND $6,410,228 $6,331,328 $6,822,395 $6,721,437 $7,631,339
61
COMMUNITY BENEFITS
FUND $10,000 $1,385 $20,000 $3,685 $20,000
62 LIGHT UP GRAND TERRACE $10,000 $5,915 $10,000 $15,850 $10,000
63
GT ILLEGAL FIREWORKS
ENFORCEMENT $250 $0 $3,500 $0 $2,000
64 PUBLIC SAFETY FUND $0 $0 $0 $0 $0
69 COMMUNITY DAY FUND $0 $0 $10,000 $20,000 $20,000
68
40TH YEAR BIRTHDAY
CELEBRATION FND $0 $0 $0 $0 $0
70
EQUIP REPLACEMENT
RESERVE FUND $0 $0 $0 $0 $0
DEVELOPMENT IMPACT
FEES (DIF)
11 STREET FUND $0 $0 $0 $0 $0
12 STORM DRAIN FUND $0 $0 $0 $0 $0
13 PARK FUND $0 $0 $0 $0 $0
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City of Grand Terrace
FY 2022-23 Proposed Expense Summary by Fund
2020-21 2020-21 2021-22 2021-22 2022-23
Fund Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
19 FACILITIES FUND $60,425 $204,835 $0 $0 $0
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS) $150,000 $157,872 $150,000 $150,000 $160,550
15
AIR QUALITY IMPROVEMENT
FUND $13,000 $5,000 $13,000 $3,860 $0
16 GAS TAX FUND $558,000 $428,537 $722,075 $447,481 $363,416
17 TRAFFIC SAFETY FUND $4,000 $0 $4,000 $10,000 $4,000
20 MEASURE "I" FUND $250,000 $293,651 $119,272 $63,000 $119,272
25 SPRING MOUNTAIN RANCH $50,000 $4,720 $50,000 $25,000 $50,000
26
LNDSCP & LGTG
ASSESSMENT DIST $48,584 $14,670 $66,009 $41,083 $56,238
56 ROAD MAINT & REHAB ACCT $202,000 $202,000 $0 $202,000 $0
67
PUBLIC, EDUCATIONAL &
GOVT ACCESS $21,500 $0 $21,500 $0 $19,300
76
EIFD - ENHANCED INFRAST
FIN DIST $0 $0 $0 $0 $0
90
COVID-19 FEMA
REIMBURSEMENT FUND $193,000 $123,180 $0 $0 $0
91 SB COUNTY COVID-19 $153,425 $153,426 $0 $0 $0
92 CDBG – COVID $141,010 $0 $141,000 $0 $0
93 COVID – INFRASTRUCTURE $267,700 $274,200 $0 $0 $0
94 ARPA $0 $0 $0 $160,000 $2,832,000
ENTERPRISE FUND
21
WASTEWATER DISPOSAL
FUND $7,000 $88,570 $0 $0 $0
GRANT FUNDS
22
CDBG - COMM DEV BLOCK
GRANT $69,934 $30,385 $69,934 $35,000 $60,140
65
SENIOR BUS PROGRAM
FUND $159,915 $62,924 $121,067 $70,623 $146,825
66 CAL RECYCLE GRANT $5,000 $0 $0 $0 $0
73
ACTIVE TRANSPORTATION
PRGRM FUND $0 $0 $0 $3 $0
74
HIGHWAY SAFETY IMPROV
PROGRAM $497,064 $442,564 $44,000 $4,768 $44,000
75 EMER MGMT PREP GRANT $0 $0 $0 $9,000 $0
77
SO CAL INCENTIVE PROJ
(SCIP) GRANT $0 $0 $0 $0 $0
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City of Grand Terrace
FY 2022-23 Proposed Expense Summary by Fund
2020-21 2020-21 2021-22 2021-22 2022-23
Fund Type
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
SUCCESSOR AGENCY
31 S/A RDA REVENUE FUND $301,438 $0 $0 $0 $0
32
S/A CAPITAL PROJECTS
FUND $18,000 $388,132 $0 $0 $0
33 S/A DEBT SERVICE FUND $283,438 $887,367 $0 $296,825 $0
36
2011 TABS A & B BOND
PROCEEDS $0 $0 $0 $0 $0
CAPITAL PROJECT FUNDS
45 CIP - COMMERCE WAY $839,594 $65 $839,594 $65 $839,594
46
CAPITAL IMPROVEMENTS -
STREETS $427,040 $456,893 $0 $0 $0
47
CAP.PRJ. BARTON/COLTON
BRIDGE $0 $18,623 $0 $4,500 $0
48 CAPITAL PROJECTS FUND $0 $0 $0 $0 $0
49
CAPITAL PROJECTS FUND-
PARKS $89,592 $37,495 $1,624,000 $5,000 $1,804,606
52 HOUSING AUTHORITY $118,950 $21,734 $69,248 $52,763 $32,789
95
DOG PARK ENDOWMENT
FUND $0 $0 $0 $0 $0
$11,360,087 $10,635,471 $10,920,594 $8,341,943 $14,216,068
Budget Schedule
The proposed schedule leading to adoption of the FY2022-23 is as follows:
Table 5
Description Date
Budget Introduction Tuesday, May 24th
Budget Deliberations by Department and Fund Tuesday, June 14th
Budget Adoption Tuesday, June 28yh
FISCAL IMPACT:
Fiscal impacts of the FY2022-23 Proposed Budget are identified in the FY2022-23
Proposed Budget Summary (which is being made available in the City Clerk’s office).
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ATTACHMENTS:
• FY2022-23 Proposed Budget (PDF)
APPROVALS:
Terry Shea Completed 05/19/2022 8:36 AM
City Manager Completed 05/19/2022 3:08 PM
City Council Pending 05/24/2022 6:00 PM
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City of Grand Terrace
FY2022-23 Proposed Budget General Fund
Revenue and Expense by Category & Department
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2020-21 2020-21 2021-22 2021-22 2022-23
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
Revenues
Property Tax $2,082,593 $2,197,948 $3,989,040 $1,985,232 $2,078,595
Residual Receipts - RPTTF $1,798,163 $1,354,741 $176,900 $2,603,817 $2,402,700
Proceeds from Sale of Property $0 $0 $1,798,700 $2,070,601 $0
Franchise Fees $445,000 $613,598 $620,000 $644,000 $635,000
Licenses, Fees & Permits $329,090 $439,948 $490,000 $329,822 $665,400
Sales Tax $750,000 $1,064,567 $988,000 $1,110,053 $1,125,400
Intergovernmental Revenue/Grants $20,000 $54,606 $31,220 $66,492 $60,500
Charges for Services $100,300 $138,916 $141,100 $73,229 $178,000
Fines & Forfeitures $70,000 $73,219 $66,300 $44,274 $66,300
Miscellaneous $0 $20,091 $0 $14,885 $26,710
Use of Money & Property $67,500 $31,140 $34,660 $28,416 $34,660
Waste Water Receipts $318,349 $318,349 $318,349 $318,349 $318,349
Transfers In $0 $0 $0 $0 $50,000
Residual Receipts - Sr Ctr $0 $0 $0 $0 $0
Gas Tax $0 $0 $0 $0 $0
Total Revenues $5,980,995 $6,307,123 $8,654,269 $9,289,170 $7,641,614
Expenditures by Category
Salaries $1,094,006 $1,088,247 $1,552,512 $1,356,254 $1,482,899
Benefits $1,118,326 $964,910 $1,149,757 $1,044,541 $1,356,069
Materials & Supplies $190,955 $206,360 $224,770 $218,657 $323,605
Professional/Contractual Services $3,572,540 $3,646,766 $3,674,258 $3,743,232 $4,198,568
Equipment $1 $0 $0 $3,000 $0
Lease of Facility/Equipment $19,323 $17,513 $19,600 $17,615 $12,000
Utilities $143,858 $168,416 $176,448 $199,166 $229,448
Overhead Cost Allocation ($81,950)($68,192)($84,950)($84,950)($81,950)
Capital Projects $213,419 $90,615 $0 $113,922 $0
Debt Service $0 $15,968 $0 $0 $0
Transfers Out $139,750 $200,725 $110,000 $110,000 $110,700
Total Expenditures $6,410,228 $6,331,328 $6,822,395 $6,721,437 $7,631,339
Revenues $5,980,995 $6,307,123 $8,654,269 $9,289,170 $7,641,614
Expenditures by Category ($6,410,228)($6,331,328)($6,822,395)($6,721,437)($7,631,339)
Surplus or Approved Use of Fund Balance ($429,233)($24,205)$1,831,874 $2,567,733 $10,275
City of Grand Terrace
FY 2022-23 Proposed General Fund Revenue and Expenditure Report by CATEGORY
G.14.a
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2020-21 2020-21 2021-22 2021-22 2022-23
Adjusted
Budget
Actuals Adjusted
Budget
Year-End
Projections
Proposed
Budget
Revenues
Property Tax $2,082,593 $2,197,948 $3,989,040 $1,985,232 $2,078,595
Residual Receipts - RPTTF $1,798,163 $1,354,741 $176,900 $2,603,817 $2,402,700
Proceeds from Sale of Property $0 $0 $1,798,700 $2,070,601 $0
Franchise Fees $445,000 $613,598 $620,000 $644,000 $635,000
Licenses, Fees & Permits $329,090 $439,948 $490,000 $329,822 $665,400
Sales Tax $750,000 $1,064,567 $988,000 $1,110,053 $1,125,400
Intergovernmental Revenue/Grants $20,000 $54,606 $31,220 $66,492 $60,500
Charges for Services $100,300 $138,916 $141,100 $73,229 $178,000
Fines & Forfeitures $70,000 $73,219 $66,300 $44,274 $66,300
Miscellaneous $0 $20,091 $0 $14,885 $26,710
Use of Money & Property $67,500 $31,140 $34,660 $28,416 $34,660
Waste Water Receipts $318,349 $318,349 $318,349 $318,349 $318,349
Transfers In $0 $0 $0 $0 $50,000
Residual Receipts - Sr Ctr $0 $0 $0 $0 $0
Gas Tax $0 $0 $0 $0 $0
Total Revenues $5,980,995 $6,307,123 $8,654,269 $9,289,170 $7,641,614
Expenditures by Department
City Council $67,752 $49,579 $76,621 $51,169 $119,528
City Manager $730,259 $724,500 $847,763 $843,228 $690,294
City Clerk $177,880 $182,410 $234,763 $217,816 $287,126
Finance $351,842 $412,336 $480,364 $412,721 $579,427
City Attorney $209,002 $284,199 $210,000 $255,502 $210,000
Planning & Dev. Svcs $901,450 $778,980 $1,064,523 $904,829 $1,213,342
Public Works $690,707 $692,973 $659,645 $705,494 $1,008,751
Non-Departmental $1,021,260 $1,035,841 $807,776 $1,026,157 $1,136,875
Public Safety $2,260,076 $2,170,510 $2,440,940 $2,304,521 $2,385,996
Total Expenditures $6,410,228 $6,331,328 $6,822,395 $6,721,437 $7,631,339
Revenues $5,980,995 $6,307,123 $8,654,269 $9,289,170 $7,641,614
Expenditures by Department ($6,410,228)($6,331,328)($6,822,395)($6,721,437)($7,631,339)
Surplus or Approved Use of Fund Balance ($429,233)($24,205)$1,831,874 $2,567,733 $10,275
City of Grand Terrace
FY 2022-23 Proposed General Fund Revenue and Expenditure Report by DEPARTMENT
G.14.a
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City of Grand Terrace
FY2022-23 Proposed Budget Citywide
Revenue and Expense Report
G.14.a
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G.14.a
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2019-20 Actual
2020-2021
Actuals
2021-22
Projections
2022-23
Proposed
Budget
Revenues
Property Tax $2,391,099 $2,536,916 $2,018,222 $2,135,920
Residual Receipts - RPTTF $1,911,591 $1,354,741 $2,603,817 $2,402,700
Proceeds from Sale of Property $3,720 $0 $2,070,601 $0
Franchise Fees $549,823 $613,598 $644,000 $635,000
Licenses, Fees & Permits $721,146 $506,169 $700,957 $834,800
Sales Tax $1,084,319 $1,345,899 $1,422,053 $1,425,400
Intergovernmental Revenue/Grants $640,731 $1,042,373 $2,355,182 $3,930,637
Charges for Services $135,639 $139,090 $73,229 $181,000
Fines & Forfeitures $71,795 $77,643 $48,774 $72,800
Miscellaneous $13,636 $20,091 $18,235 $39,710
Use of Money & Property $269,705 $52,569 $28,521 $45,660
Waste Water Receipts $318,349 $318,349 $318,349 $318,349
Transfers In $18,917,742 $723,043 $113,860 $160,700
Residual Receipts - Sr Ctr $1,440 $0 $0 $0
Gas Tax $294,195 $278,415 $307,000 $367,300
Total Revenues $27,324,930 $9,008,896 $12,722,800 $12,549,976
Expenditures by Category
Salaries $1,495,553 $1,247,091 $1,550,637 $1,584,779
Benefits $900,532 $1,016,098 $1,109,875 $1,409,032
Materials & Supplies $259,893 $210,593 $224,472 $479,405
Professional/Contractual Services $5,148,798 $4,224,073 $4,256,515 $8,033,171
Equipment $186,263 $0 $3,000 $0
Lease of Facility/Equipment $13,392 $17,513 $17,615 $17,000
Utilities $205,409 $254,091 $290,718 $324,708
Overhead Cost Allocation $2 $2 ($3,000)$0
Capital Projects $139,037 $1,808,969 $279,425 $2,207,273
Debt Service $26,782 $1,133,998 $296,825 $0
Transfers Out $18,750,101 $723,043 $315,860 $160,700
Total Expenditures $27,125,762 $10,635,471 $8,341,943 $14,216,068
Revenues $27,324,930 $9,008,896 $12,722,800 $12,549,976
Expenditures by Category ($27,125,762)($10,635,471)($8,341,943)
Surplus or Approved Use of Fund Balance $199,168 ($1,626,575)$4,380,857
($14,216,068)
($1,666,092)
City of Grand Terrace
FY 2022-23 Proposed Citywide Revenue and Expenditure Report
G.14.a
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City of Grand Terrace
FY2022-23 Proposed Budget
Revenue and Expense Summary by Fund
G.14.a
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2020-21 2020-21 2021-22 2021-22 2022-23
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Comb
1 Fund Type
Adjusted
Budget Actuals
Adjusted
Budget
Year-End
Projections
Proposed
Budget
R 10 R10 General Fund Rev $5,980,995 $6,307,123 $8,654,269 $9,289,170 $7,641,614
E 10 E10 General Fund Exp $6,410,228 $6,331,328 $6,822,395 $6,721,437 $7,631,339
($429,233)($24,205)$1,831,874 $2,567,733 $10,275
R 11 R11 Street Fund (DIF)Rev $48,000 $3,550 $88,000 $0 $88,000
E 11 E11 Street Fund (DIF)Exp $0 $0 $0 $0 $0
$48,000 $3,550 $88,000 $0 $88,000
R 12 R12 Storm Drain Fund (DIF)Rev $13,250 $43,007 $800 $0 $800
E 12 E12 Storm Drain Fund (DIF)Exp $0 $0 $0 $0 $0
$13,250 $43,007 $800 $0 $800
R 13 R13 Park Fund (DIF)Rev $69,400 ($165)$800 $0 $800
E 13 E13 Park Fund (DIF)Exp $0 $0 $0 $0 $0
$69,400 ($165)$800 $0 $800
R 14 R14 SLESF (AB3229 COPS)Rev $100,050 $157,100 $160,000 $161,330 $165,000
E 14 E14 SLESF (AB3229 COPS)Exp $150,000 $157,872 $150,000 $150,000 $160,550
($49,950)($772)$10,000 $11,330 $4,450
R 15 R15 Air Quality Improvement Fund Rev $58,000 $15,971 $15,500 $16,400 $16,400
E 15 E15 Air Quality Improvement Fund Exp $13,000 $5,000 $13,000 $3,860 $0
$45,000 $10,971 $2,500 $12,540 $16,400
R 16 R16 Gas Tax Fund Rev $650,800 $369,137 $725,200 $377,000 $437,700
E 16 E16 Gas Tax Fund Exp $558,000 $428,537 $722,075 $447,481 $363,416
$92,800 ($59,400)$3,125 ($70,481)$74,285
R 17 R17 Traffic Safety Fund Rev $6,000 $4,454 $4,000 $4,500 $4,500
E 17 E17 Traffic Safety Fund Exp $4,000 $0 $4,000 $10,000 $4,000
$2,000 $4,454 $0 ($5,500)$500
R 19 R19 Facilities Fund (DIF)Rev $20,000 $3,483 $20,000 $0 $20,600
E 19 E19 Facilities Fund (DIF)Exp $60,425 $204,835 $0 $0 $0
($40,425)($201,352)$20,000 $0 $20,600
R 20 R20 Measure "I" Fund Rev $193,000 $281,718 $248,600 $312,000 $300,400
E 20 E20 Measure "I" Fund Exp $250,000 $293,651 $119,272 $63,000 $119,272
($57,000)($11,933)$129,328 $249,000 $181,128
R 21 R21 Wastewater Disposal Fund Rev $10,000 $13,576 $4,000 $0 $4,000
E 21 E21 Wastewater Disposal Fund Exp $7,000 $88,570 $0 $0 $0
$3,000 ($74,994)$4,000 $0 $4,000
R 22 R22 Community Dev Block Grant (CDBG)Rev $47,876 $59,930 $69,934 $5,474 $60,140
E 22 E22 Community Dev Block Grant (CDBG)Exp $69,934 $30,385 $69,934 $35,000 $60,140
($22,058)$29,545 $0 ($29,526)$0
R 25 R25 Spring Mtn Ranch Mitigation Fund Rev $3,000 $1,696 $53,000 $354,200 $52,000
E 25 E25 Spring Mtn Ranch Mitigation Fund Exp $50,000 $4,720 $50,000 $25,000 $50,000
($47,000)($3,024)$3,000 $329,200 $2,000
R 26 R26 Landscape & Lighting Assmnt Rev $47,648 $55,643 $57,325 $32,990 $57,325
E 26 E26 Landscape & Lighting Assmnt Exp $48,584 $14,670 $66,009 $41,083 $56,238
($936)$40,973 ($8,684)($8,093)$1,087
R 31 R31 Sugg Agcy RDA Obligation Fund Rev $2,065,200 $283,438 $0 $0 $0
E 31 E31 Sugg Agcy RDA Obligation Fund Exp $301,438 $0 $0 $0 $0
$1,763,762 $283,438 $0 $0 $0
R 32 R32 Succ Agcy Capital Projects Fund Rev $33,100 $0 $0 $0 $0
E 32 E32 Succ Agcy Capital Projects Fund Exp $18,000 $388,132 $0 $0 $0
$15,100 ($388,132)$0 $0 $0
City of Grand Terrace
FY2022-23 Proposed Budget
G.14.a
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Budget
City of Grand Terrace
FY2022-23 Proposed Budget
R 33 R33 Succ Agcy Debt Service Fund Rev $2,032,100 $0 $0 $0 $0
E 33 E33 Succ Agcy Debt Service Fund Exp $283,438 $887,367 $0 $296,825 $0
$1,748,662 ($887,367)$0 ($296,825)$0
R 36 R36 2011 TABs A & B Bond Proceeds Rev $0 $76 $0 $0 $0
E 36 E36 2011 TABs A & B Bond Proceeds Exp $0 $0 $0 $0 $0
$0 $76 $0 $0 $0
R 45 R45 CIP - Commerce Way Rev $0 $1,893 $0 $0 $0
E 45 E45 CIP - Commerce Way Exp $839,594 $65 $839,594 $65 $839,594
($839,594)$1,828 ($839,594)($65)($839,594)
R 46 R46 Capital Improvements: Streets Rev $445,000 $456,999 $0 $0 $0
E 46 E46 Capital Improvements: Streets Exp $427,040 $456,893 $0 $0 $0
$17,960 $106 $0 $0 $0
R 47 R47 Capital Projects: Barton-Colton Bridge Rev $0 $0 $0 $0 $0
E 47 E47 Capital Projects: Barton-Colton Bridge Exp $0 $18,623 $0 $4,500 $0
$0 ($18,623)$0 ($4,500)$0
R 48 R48 Capital Projects Fund Rev $0 $0 $0 $0 $0
E 48 E48 Capital Projects Fund Exp $0 $0 $0 $0 $0
$0 $0 $0 $0 $0
R 49 R49 Capital Projects Fund: Parks Rev $100,000 $576 $1,412,000 $0 $1,589,952
E 49 E49 Capital Projects Fund: Parks Exp $89,592 $37,495 $1,624,000 $5,000 $1,804,606
$10,408 ($36,919)($212,000)($5,000)($214,654)
R 52 R52 Housing Authority Rev $50,000 $2,059 $65,000 $0 $65,000
E 52 E52 Housing Authority Exp $118,950 $21,734 $69,248 $52,763 $32,789
($68,950)($19,675)($4,248)($52,763)$32,211
R 56 R56 Road Maintenance & Rehab Rev $238,000 $230,963 $239,000 $246,000 $282,600
E 56 E56 Road Maintenance & Rehab Exp $202,000 $202,000 $0 $202,000 $0
$36,000 $28,963 $239,000 $44,000 $282,600
R 61 R61 Community Benefits Fund (Gen Fund)Rev $20,000 $10,082 $20,000 $20,000 $20,000
E 61 E61 Community Benefits Fund (Gen Fund)Exp $10,000 $1,385 $20,000 $3,685 $20,000
$10,000 $8,697 $0 $16,315 $0
R 62 R62 Light Up Grand Terrace Fund (Gen Fund)Rev $10,000 $5,535 $10,000 $13,885 $10,000
E 62 E62 Light Up Grand Terrace Fund (Gen Fund)Exp $10,000 $5,915 $10,000 $15,850 $10,000
$0 ($380)$0 ($1,965)$0
R 63 R63 Illegal Fireworks Enf (Gen Fund)Rev $500 $1 $3,500 $0 $2,000
E 63 E63 Illegal Fireworks Enf (Gen Fund)Exp $250 $0 $3,500 $0 $2,000
$250 $1 $0 $0 $0
R 64 R64 Public Safety Fund (Gen Fund)Rev $0 $52 $0 $105 $0
E 64 E64 Public Safety Fund (Gen Fund)Exp $0 $0 $0 $0 $0
$0 $52 $0 $105 $0
R 65 R65 Senior Bus Program Fund Rev $37,450 $59,680 $156,765 $39,361 $152,665
E 65 E65 Senior Bus Program Fund Exp $159,915 $62,924 $121,067 $70,623 $146,825
($122,465)($3,244)$35,698 ($31,262)$5,840
R 66 R66 Cal Recycle Grant Rev $5,000 $18 $0 $0 $0
E 66 E66 Cal Recycle Grant Exp $5,000 $0 $0 $0 $0
$0 $18 $0 $0 $0
R 67 R67 Public Education & Government Access (PEG)Rev $21,500 $24,025 $21,500 $10,811 $19,300
E 67 E67 Public Education & Government Access (PEG)Exp $21,500 $0 $21,500 $0 $19,300
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Adjusted
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Projections
Proposed
Budget
City of Grand Terrace
FY2022-23 Proposed Budget
$0 $24,025 $0 $10,811 $0
R 68 R68 40th Year Birthday Celebration Fund (Gen Fund)Rev $0 $0 $0 $0 $0
E 68 E68 40th Year Birthday Celebration Fund (Gen Fund)Exp $0 $0 $0 $0 $0
$0 $0 $0 $0 $0
R 69 R69 Community Day Fund (Gen Fund)Rev $0 $0 $10,000 $0 $10,000
E 69 E69 Community Day Fund (Gen Fund)Exp $0 $0 $10,000 $20,000 $20,000
$0 $0 $0 ($20,000)($10,000)
R 70 R70 Equipment Replacement Reserve (Gen Fund)Rev $0 $2 $0 $0 $0
E 70 E70 Equipment Replacement Reserve (Gen Fund)Exp $0 $0 $0 $0 $0
$0 $2 $0 $0 $0
R 73 R73 Active Transportation Program (ATP)Rev $100,000 $0 $0 $0 $0
E 73 E73 Active Transportation Program (ATP)Exp $0 $0 $0 $3 $0
$100,000 $0 $0 ($3)$0
R 74 R74 Highway Safety Improvement Program (HSIP)Rev $185,000 $36,200 $44,000 $325,394 $44,000
E 74 E74 Highway Safety Improvement Program (HSIP)Exp $497,064 $442,564 $44,000 $4,768 $44,000
($312,064)($406,364)$0 $320,626 $0
R 75 R75 EMER MGMT PREP GRANT (EMPG) FUNDRev $0 $0 $0 $9,000 $0
E 75 E75 EMER MGMT PREP GRANT (EMPG) FUNDExp $0 $0 $0 $9,000 $0
$0 $0 $0 $0 $0
R 76 R76 Enhanced Infrastructure Finance District (EIFD)Rev $0 $0 $0 $0 $0
E 76 E76 Enhanced Infrastructure Finance District (EIFD)Exp $0 $0 $0 $0 $0
$0 $0 $0 $0 $0
R 77 R77 So Cal Incentive Project (SCIP) Grant Rev $0 $0 $0 $0 $0
E 77 E77 So Cal Incentive Project (SCIP) Grant Exp $0 $0 $0 $0 $0
$0 $0 $0 $0 $0
R 90 R90 COVID-19 FEMA Reimbursement Fund Rev $193,425 $153,449 $0 $0 $0
E 90 E90 COVID-19 FEMA Reimbursement Fund Exp $193,000 $123,180 $0 $0 $0
$425 $30,269 $0 $0 $0
R 91 R91 SB COUNTY CORONA VIRUS RELIEF Rev $153,425 $153,425 $0 $0 $0
E 91 E91 SB COUNTY CORONA VIRUS RELIEF Exp $153,425 $153,426 $0 $0 $0
$0 ($1)$0 $0 $0
R 92 R92 CDBG Covid Rev $141,010 $0 $141,000 $0 $0
E 92 E92 CDBG Covid Exp $141,010 $0 $141,000 $0 $0
$0 $0 $0 $0 $0
R 93 R93 Covid - Infrastructure Rev $267,700 $274,200 $0 $0 $0
E 93 E93 Covid - Infrastructure Exp $267,700 $274,200 $0 $0 $0
$0 $0 $0 $0 $0
R 94 R94 ARPA Rev $0 $0 $0 $1,505,180 $1,505,180
E 94 E94 ARPA Exp $0 $0 $0 $160,000 $2,832,000
$0 $0 $0 $1,345,180 ($1,326,820)
R 95 R95 Dog Park Endowment Fund Rev $0 $0 $0 $0 $0
E 95 E95 Dog Park Endowment Fund Exp $0 $0 $0 $0 $0
$0 $0 $0 $0 $0
R Total Revenue $13,346,429 $9,008,896 $12,224,193 $12,722,800 $12,549,976
E Total Expense $11,360,087 $10,635,471 $10,920,594 $8,341,943 $14,216,068
$1,986,342 ($1,626,575)$1,303,599 $4,380,857 ($1,666,092)
G.14.a
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City of Grand Terrace
FY2022-23 Proposed Budget
Revenue and Expense Summaries
G.14.a
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Fund Fund Title
2019-20
Actual
2020-21
Actuals
2021-22
Projected
2022-23
Proposed
Budget
GENERAL FUNDS
10 GENERAL FUND $6,480,870 $6,307,123 $9,289,170 $7,641,614
61 COMMUNITY BENEFITS FUND $20,377 $10,082 $20,000 $20,000
62 LIGHT UP GRAND TERRACE $13,006 $5,535 $13,885 $10,000
63 GT ILLEGAL FIREWORKS ENFORCEMENT $6 $1 $0 $2,000
64 PUBLIC SAFETY FUND $326 $52 $105 $0
69 COMMUNITY DAY FUND $5 $0 $0 $10,000
68 40TH YEAR BIRTHDAY CELEBRATION FND $0 $0 $0 $0
70 EQUIP REPLACEMENT RESERVE FUND $15 $2 $0 $0
DEVELOPMENT IMPACT FEES (DIF)
11 STREET FUND $92,272 $3,550 $0 $88,000
12 STORM DRAIN FUND $4,231 $43,007 $0 $800
13 PARK FUND $2,254 ($165)$0 $800
19 FACILITIES FUND $36,675 $3,483 $0 $20,600
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS)$157,324 $157,100 $161,330 $165,000
15 AIR QUALITY IMPROVEMENT FUND $12,255 $15,971 $16,400 $16,400
16 GAS TAX FUND $417,236 $369,137 $377,000 $437,700
17 TRAFFIC SAFETY FUND $5,314 $4,454 $4,500 $4,500
20 MEASURE "I" FUND $254,068 $281,718 $312,000 $300,400
25 SPRING MOUNTAIN RANCH $223,598 $1,696 $354,200 $52,000
26 LNDSCP & LGTG ASSESSMENT DIST $46,483 $55,643 $32,990 $57,325
56 ROAD MAINTENANCE & REHAB ACCT $304,810 $230,963 $246,000 $282,600
67 PUBLIC, EDUCATIONAL & GOVT ACCESS $23,180 $24,025 $10,811 $19,300
76 EIFD - ENHANCED INFRAST FIN DIST $0 $0 $0 $0
90 COVID-19 FEMA REIMBURSEMENT FUND $0 $153,449 $0 $0
91 SB COUNTY CORONA VIRUS RELIEF $0 $153,425 $0 $0
93 COVID - INFRASTRUCTURE $0 $274,200 $0 $0
94 ARPA $0 $0 $1,505,180 $1,505,180
ENTERPRISE FUND
21 WASTEWATER DISPOSAL FUND $38,590 $13,576 $0 $4,000
GRANT FUNDS
22 CDBG - COMM DEV BLOCK GRANT $42,164 $59,930 $5,474 $60,140
65 SENIOR BUS PROGRAM FUND $33,982 $59,680 $39,361 $152,665
66 CAL RECYCLE GRANT $1,073 $18 $0 $0
73 ACTIVE TRANSPORTATION PRGRM FUND $0 $0 $0 $0
74 HIGHWAY SAFETY IMPROV PROGRAM $0 $36,200 $325,394 $44,000
75 EMER MGMT PREP GRANT (EMPG)$0 $0 $9,000 $0
77 SO CAL INCENTIVE PROJ (SCIP) GRANT $178,900 $0 $0 $0
92 CDBG - COVID $0 $0 $0 $0
SUCCESSOR AGENCY
31 S/A RDA REVENUE FUND $292,285 $283,438 $0 $0
32 S/A CAPITAL PROJECTS FUND $11,113 $0 $0 $0
33 S/A DEBT SERVICE FUND $18,282,143 $0 $0 $0
36 2011 TABS A & B BOND PROCEEDS $79,832 $76 $0 $0
CAPITAL PROJECT FUNDS
45 CIP - COMMERCE WAY $12,628 $1,893 $0 $0
46 CAPITAL IMPROVEMENTS - STREETS $139,177 $456,999 $0 $0
47 CAP.PRJ. BARTON/COLTON BRIDGE $0 $0 $0 $0
48 CAPITAL PROJECTS FUND $1,186 $0 $0 $0
49 CAPITAL PROJECTS FUND- PARKS $402,946 $576 $0 $1,589,952
52 HOUSING AUTHORITY $14,206 $2,059 $0 $65,000
95 DOG PARK ENDOWMENT FUND $0 $0 $0 $0
$27,624,530 $9,008,896 $12,722,800 $12,549,976
Cityof Grand Terrace
FY 2022-23 Proposed Revenue Summary by Fund
G.14.a
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Fund Fund Title
2019-20
Actual
2020-21
Actuals
2021-22
Projected
2022-23
Proposed
Budget
GENERAL FUNDS
10 GENERAL FUND $6,106,120 $6,331,328 $6,721,437 $7,631,339
61 COMMUNITY BENEFITS FUND $7,997 $1,385 $3,685 $20,000
62 LIGHT UP GRAND TERRACE $13,535 $5,915 $15,850 $10,000
63 GT ILLEGAL FIREWORKS ENFORCEMENT $236 $0 $0 $2,000
64 PUBLIC SAFETY FUND $0 $0 $0 $0
69 COMMUNITY DAY FUND $0 $0 $20,000 $20,000
68 40TH YEAR BIRTHDAY CELEBRATION FND $0 $0 $0 $0
70 EQUIP REPLACEMENT RESERVE FUND $0 $0 $0 $0
DEVELOPMENT IMPACT FEES (DIF)
11 STREET FUND $40,457 $0 $0 $0
12 STORM DRAIN FUND $0 $0 $0 $0
13 PARK FUND $100,000 $0 $0 $0
19 FACILITIES FUND $0 $204,835 $0 $0
SPECIAL REVENUE FUNDS
14 SLESF (AB3229 COPS)$157,274 $157,872 $150,000 $160,550
15 AIR QUALITY IMPROVEMENT FUND $54,353 $5,000 $3,860 $0
16 GAS TAX FUND $527,924 $428,537 $447,481 $363,416
17 TRAFFIC SAFETY FUND $0 $0 $10,000 $4,000
20 MEASURE "I" FUND $28,432 $293,651 $63,000 $119,272
25 SPRING MOUNTAIN RANCH $80,600 $4,720 $25,000 $50,000
26 LNDSCP & LGTG ASSESSMENT DIST $16,181 $14,670 $41,083 $56,238
56 ROAD MAINTENANCE & REHAB ACCT $914 $202,000 $202,000 $0
67 PUBLIC, EDUCATIONAL & GOVT ACCESS $0 $0 $0 $19,300
76 EIFD - ENHANCED INFRAST FIN DIST $4,725 $0 $0 $0
90 COVID-19 FEMA REIMBURSEMENT FUND $30,268 $123,180 $0 $0
91 SB COUNTY CORONA VIRUS RELIEF $0 $153,426 $0 $0
92 CDBG - COVID $0 $0 $0 $0
93 COVID - INFRASTRUCTURE $0 $274,200 $0 $0
94 ARPA $0 $0 $160,000 $2,832,000
ENTERPRISE FUND
21 WASTEWATER DISPOSAL FUND $88,570 $88,570 $0 $0
GRANT FUNDS
22 CDBG - COMM DEV BLOCK GRANT $53,724 $30,385 $35,000 $60,140
65 SENIOR BUS PROGRAM FUND $67,315 $62,924 $70,623 $146,825
66 CAL RECYCLE GRANT $937 $0 $0 $0
73 ACTIVE TRANSPORTATION PRGRM FUND $0 $0 $3 $0
74 HIGHWAY SAFETY IMPROV PROGRAM $21,685 $442,564 $4,768 $44,000
75 EMER MGMT PREP GRANT (EMPG)$0 $0 $9,000 $0
77 SO CAL INCENTIVE PROJ (SCIP) GRANT $178,900 $0 $0 $0
SUCCESSOR AGENCY
31 S/A RDA REVENUE FUND $1,527,676 $0 $0 $0
32 S/A CAPITAL PROJECTS FUND $11,111 $388,132 $0 $0
33 S/A DEBT SERVICE FUND $918,551 $887,367 $296,825 $0
36 2011 TABS A & B BOND PROCEEDS $16,941,138 $0 $0 $0
CAPITAL PROJECT FUNDS
45 CIP - COMMERCE WAY $36,384 $65 $65 $839,594
46 CAPITAL IMPROVEMENTS - STREETS $139,986 $456,893 $0 $0
47 CAP.PRJ. BARTON/COLTON BRIDGE $2,650 $18,623 $4,500 $0
48 CAPITAL PROJECTS FUND $1,186 $0 $0 $0
49 CAPITAL PROJECTS FUND- PARKS $13,495 $37,495 $5,000 $1,804,606
52 HOUSING AUTHORITY $26,829 $21,734 $52,763 $32,789
95 DOG PARK ENDOWMENT FUND $0 $0 $0 $0
$27,199,153 $10,635,471 $8,341,943 $14,216,068
Cityof Grand Terrace
FY 2022-23 Proposed Expenditure Summary by Fund
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G.14.a
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City of Grand Terrace
FY2022-23 Proposed Budget
Revenue and Expense Summarized
by Category
G.14.a
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General Fund
Development
Impact Fees
Special Revenue
Funds
Revenues
Property Tax $2,078,595 $0 $57,325
Residual Receipts - RPTTF $2,402,700 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $635,000 $0 $0
Licenses, Fees & Permits $665,400 $103,000 $66,400
Sales Tax $1,125,400 $0 $300,000
Intergovernmental Revenue/Grants $60,500 $0 $1,972,080
Charges for Services $178,000 $3,000 $0
Fines & Forfeitures $68,300 $0 $4,500
Miscellaneous $36,710 $0 $0
Use of Money & Property $34,660 $4,200 $2,800
Waste Water Receipts $318,349 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $80,000 $0 $70,000
Gas Tax $0 $0 $367,300
Total Revenues $7,683,614 $110,200 $2,840,405
Expenditures
Salaries $1,482,899 $0 $50,366
Benefits $1,356,069 $0 $25,879
Materials & Supplies $323,605 $0 $155,000
Professional/Contractual Services $4,250,568 $0 $2,906,500
Equipment $0 $0 $0
Lease of Facility/Equipment $12,000 $0 $0
Utilities $229,448 $0 $95,080
Capital Projects $0 $0 $240,000
Debt Service $0 $0 $0
Transfers Out $110,700 $0 $50,000
Overhead Cost Allocation ($81,950)$0 $81,950
Total Expenditures $7,683,339 $0 $3,604,776
Impact to Fund Balance
Revenues $7,683,614 $110,200 $2,840,405
Expenditures $7,683,339 $0 $3,604,776
Net - Increase to or (Use of) Fund Balance $275 $110,200 ($764,371)
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund Type
G.14.a
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Enterprise Fund Grant Funds Successor Agency
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $243,105 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $3,000 $0
Use of Money & Property $4,000 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $10,700 $0
Gas Tax $0 $0 $0
Total Revenues $4,000 $256,805 $0
Expenditures
Salaries $0 $45,441 $0
Benefits $0 $24,584 $0
Materials & Supplies $0 $800 $0
Professional/Contractual Services $0 $79,140 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $5,000 $0
Utilities $0 $0 $0
Capital Projects $0 $96,000 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $250,965 $0
Impact to Fund Balance
Revenues $4,000 $256,805 $0
Expenditures $0 $250,965 $0
Net - Increase to or (Use of) Fund Balance $4,000 $5,840 $0
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund Type
G.14.a
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70
Capital Project
Funds Housing Authority TOTAL
Revenues
Property Tax $0 $0 $2,135,920
Residual Receipts - RPTTF $0 $0 $2,402,700
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $635,000
Licenses, Fees & Permits $0 $0 $834,800
Sales Tax $0 $0 $1,425,400
Intergovernmental Revenue/Grants $1,589,952 $65,000 $3,930,637
Charges for Services $0 $0 $181,000
Fines & Forfeitures $0 $0 $72,800
Miscellaneous $0 $0 $39,710
Use of Money & Property $0 $0 $45,660
Waste Water Receipts $0 $0 $318,349
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $160,700
Gas Tax $0 $0 $367,300
Total Revenues $1,589,952 $65,000 $12,549,976
Expenditures
Salaries $0 $6,073 $1,584,779
Benefits $0 $2,500 $1,409,032
Materials & Supplies $0 $0 $479,405
Professional/Contractual Services $772,927 $24,036 $8,033,171
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $17,000
Utilities $0 $180 $324,708
Capital Projects $1,871,273 $0 $2,207,273
Debt Service $0 $0 $0
Transfers Out $0 $0 $160,700
Overhead Cost Allocation $0 $0 $0
Total Expenditures $2,644,200 $32,789 $14,216,068
Impact to Fund Balance
Revenues $1,589,952 $65,000 $12,549,976
Expenditures $2,644,200 $32,789 $14,216,068
Net - Increase to or (Use of) Fund Balance ($1,054,248)$32,211 ($1,666,092)
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund Type
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City of Grand Terrace
FY2022-23 Proposed Budget
Revenue and Expense Detailed
by Category and Fund
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10 61 62
General Fund Community Benefits
Fund
Light Up Grand
Terrace
Revenues
Property Tax $2,078,595 $0 $0
Residual Receipts - RPTTF $2,402,700 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $635,000 $0 $0
Licenses, Fees & Permits $665,400 $0 $0
Sales Tax $1,125,400 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $60,500 $0 $0
Charges for Services $178,000 $0 $0
Fines & Forfeitures $66,300 $0 $0
Miscellaneous $26,710 $0 $0
Use of Money & Property $34,660 $0 $0
Waste Water Receipts $318,349 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $50,000 $20,000 $10,000
Total Revenues $7,641,614 $20,000 $10,000
Expenditures
Salaries $1,482,899 $0 $0
Benefits $1,356,069 $0 $0
Materials & Supplies $323,605 $0 $0
Professional/Contractual Services $4,198,568 $20,000 $10,000
Equipment $0 $0 $0
Lease of Facility/Equipment $12,000 $0 $0
Utilities $229,448 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $110,700 $0 $0
Overhead Cost Allocation ($81,950)$0 $0
Total Expenditures $7,631,339 $20,000 $10,000
Impact to Fund Balance
Revenues $7,641,614 $20,000 $10,000
Expenditures $7,631,339 $20,000 $10,000
Net - Increase to or (Use of) Fund Balance $10,275 $0 $0
GENERAL FUNDS
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund
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GT Illegal Fireworks
Enforcement
Public Safety Fund 40th Year Birthday
Celebration Fund
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $2,000 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $2,000 $0 $0
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $2,000 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $2,000 $0 $0
Impact to Fund Balance
Revenues $2,000 $0 $0
Expenditures $2,000 $0 $0
Net - Increase to or (Use of) Fund Balance $0 $0 $0
GENERAL FUNDS
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund
G.14.a
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Community Day
Fund
Equipment
Replacement
Reserve
TOTAL
Revenues
Property Tax $0 $0 $2,078,595
Residual Receipts - RPTTF $0 $0 $2,402,700
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $635,000
Licenses, Fees & Permits $0 $0 $665,400
Sales Tax $0 $0 $1,125,400
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $60,500
Charges for Services $0 $0 $178,000
Fines & Forfeitures $0 $0 $68,300
Miscellaneous $10,000 $0 $36,710
Use of Money & Property $0 $0 $34,660
Waste Water Receipts $0 $0 $318,349
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $80,000
Total Revenues $10,000 $0 $7,683,614
Expenditures
Salaries $0 $0 $1,482,899
Benefits $0 $0 $1,356,069
Materials & Supplies $0 $0 $323,605
Professional/Contractual Services $20,000 $0 $4,250,568
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $12,000
Utilities $0 $0 $229,448
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $110,700
Overhead Cost Allocation $0 $0 ($81,950)
Total Expenditures $20,000 $0 $7,683,339
Impact to Fund Balance
Revenues $10,000 $7,683,614
Expenditures $20,000 $7,683,339
Net - Increase to or (Use of) Fund Balance ($10,000)$275
GENERAL FUNDS
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund
G.14.a
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Street Fund Storm Drain Fund Park Fund
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $83,000 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $3,000 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $2,000 $800 $800
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $88,000 $800 $800
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $0 $0 $0
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $0 $0
Impact to Fund Balance
Revenues $88,000 $800 $800
Expenditures $0 $0 $0
Net - Increase to or (Use of) Fund Balance $88,000 $800 $800
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund
DEVELOPMENT IMPACT FEES
G.14.a
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Facilities Fund Total
Revenues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $20,000 $103,000
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $0 $0
Charges for Services $0 $3,000
Fines & Forfeitures $0 $0
Miscellaneous $0 $0
Use of Money & Property $600 $4,200
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $0
Total Revenues $20,600 $110,200
Expenditures
Salaries $0 $0
Benefits $0 $0
Materials & Supplies $0 $0
Professional/Contractual Services $0 $0
Lease of Facility/Equipment $0 $0
Utilities $0 $0
Utilities $0 $0
Capital Projects $0 $0
Debt Service $0 $0
Transfers Out $0 $0
Overhead Cost Allocation $0 $0
Total Expenditures $0 $0
Impact to Fund Balance
Revenues $20,600 $110,200
Expenditures $0 $0
Net - Increase to or (Use of) Fund Balance $20,600 $110,200
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund
DEVELOPMENT IMPACT FEES
G.14.a
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Supplemental Law
Enforcement Svcs
Fund (SLESF)
Air Quality
Improvement Fund
Gas Tax Fund
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $16,400 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $367,300
Intergovernmental Revenue/Grants $165,000 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $400
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $70,000
Total Revenues $165,000 $16,400 $437,700
Expenditures
Salaries $0 $0 $50,366
Benefits $0 $0 $25,879
Materials & Supplies $0 $0 $5,000
Professional/Contractual Services $160,000 $0 $151,770
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $82,000
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0Overhead Cost Allocation $550 $0 $48,400
Total Expenditures $160,550 $0 $363,416
Impact to Fund Balance
Revenues $165,000 $16,400 $437,700
Expenditures $160,550 $0 $363,416
Net - Increase to or (Use of) Fund Balance $4,450 $16,400 $74,285
SPECIAL REVENUE FUNDS
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund
G.14.a
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Traffic Safety Fund Measure "I" Fund Spring Mountain
Ranch Mitigation
Fund
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $50,000
Sales Tax $0 $300,000 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $4,500 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $400 $2,000
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $4,500 $300,400 $52,000
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $4,000 $46,272 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $40,000 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $50,000
Overhead Cost Allocation $0 $33,000 $0
Total Expenditures $4,000 $119,272 $50,000
Impact to Fund Balance
Revenues $4,500 $300,400 $52,000
Expenditures $4,000 $119,272 $50,000
Net - Increase to or (Use of) Fund Balance $500 $181,128 $2,000
SPECIAL REVENUE FUNDS
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund
G.14.a
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Landscape &
Lighting Assessment
Dist
Public, Educational &
Gov't Access (PEG)
Enhanced
Infrastructure Fin
Dist (EIFD)
Revenues
Property Tax $57,325 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $19,300 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $57,325 $19,300 $0
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $43,158 $19,300 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $13,080 $0 $0
Capital Projects $0 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $56,238 $19,300 $0
Impact to Fund Balance
Revenues $57,325 $19,300 $0
Expenditures $56,238 $19,300 $0
Net - Increase to or (Use of) Fund Balance $1,087 $0 $0
SPECIAL REVENUE FUNDS
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund
G.14.a
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RMRA Fund ARPA Fund TOTAL
Revenues
Property Tax $0 $0 $57,325
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $66,400
Sales Tax $0 $0 $300,000
Gas Tax $0 $0 $367,300
Intergovernmental Revenue/Grants $282,600 $1,505,180 $1,972,080
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $4,500
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $2,800
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $70,000
Total Revenues $282,600 $1,505,180 $2,840,405
Expenditures
Salaries $0 $0 $50,366
Benefits $0 $0 $25,879
Materials & Supplies $0 $150,000 $155,000
Professional/Contractual Services $0 $2,482,000 $2,906,500
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $95,080
Capital Projects $0 $200,000 $240,000
Debt Service $0 $0 $0
Transfers Out $0 $0 $50,000
Overhead Cost Allocation $0 $0 $81,950
Total Expenditures $0 $2,832,000 $3,604,776
Impact to Fund Balance
Revenues $282,600 $1,505,180 $2,840,405
Expenditures $0 $2,832,000 $3,604,776
Net - Increase to or (Use of) Fund Balance $282,600 ($1,326,820)($764,371)
SPECIAL REVENUE FUNDS
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund
G.14.a
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Waste Water
Disposal Fund
TOTAL
Revenues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $0
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $0 $0
Charges for Services $0 $0
Fines & Forfeitures $0 $0
Miscellaneous $0 $0
Use of Money & Property $4,000 $4,000
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $0
Total Revenues $4,000 $4,000
Expenditures
Salaries $0 $0
Benefits $0 $0
Materials & Supplies $0 $0
Professional/Contractual Services $0 $0
Equipment $0 $0
Lease of Facility/Equipment $0 $0
Utilities $0 $0
Capital Projects $0 $0
Debt Service $0 $0
Transfers Out $0 $0
Overhead Cost Allocation $0 $0
Total Expenditures $0 $0
Impact to Fund Balance
Revenues $4,000 $4,000
Expenditures $0 $0
Net - Increase to or (Use of) Fund Balance $4,000 $4,000
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund
ENTERPRISE FUND
G.14.a
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Community Dev
Block Grant (CDBG)
Senior Bus Program Cal Recycle Grant
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $60,140 $138,965 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $3,000 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $10,700 $0
Total Revenues $60,140 $152,665 $0
Expenditures
Salaries $0 $45,441 $0
Benefits $0 $24,584 $0
Materials & Supplies $0 $800 $0
Professional/Contractual Services $60,140 $19,000 $0
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $5,000 $0
Utilities $0 $0 $0
Capital Projects $0 $52,000 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $60,140 $146,825 $0
Impact to Fund Balance
Revenues $60,140 $152,665 $0
Expenditures $60,140 $146,825 $0
Net - Increase to or (Use of) Fund Balance $0 $5,840 $0
GRANT FUNDS
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Summary by Fund Category
G.14.a
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Active
Transportation
Program (ATP)
Highway Safety
Improv Program
(HSIP)
Community Dev
Block Grant - COVID
19 (CDBG)
Revenues Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $44,000 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $0 $44,000 $0
Expenditures Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $44,000 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $44,000 $0
Impact to Fund Balance Impact to Fund Balance
Revenues $0 $44,000 $0
Expenditures $0 $44,000 $0
Net - Increase to or (Use of) Fund Balance $0 $0 $0
GRANT FUNDS GRANT FUNDS
City of Grand Terrace City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Summary by Fund Category FY 2022-23 Proposed Revenue & Expense Summary by Fund Category
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So. Cal Incentive
Project (SCIP)
TOTAL
Revenues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $0
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $0 $243,105
Charges for Services $0 $0
Fines & Forfeitures $0 $0
Miscellaneous $0 $3,000
Use of Money & Property $0 $0
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $10,700
Total Revenues $0 $256,805
Expenditures
Salaries $0 $45,441
Benefits $0 $24,584
Materials & Supplies $0 $800
Professional/Contractual Services $0 $79,140
Equipment $0 $0
Lease of Facility/Equipment $0 $5,000
Utilities $0 $0
Capital Projects $0 $96,000
Debt Service $0 $0
Transfers Out $0 $0
Overhead Cost Allocation $0 $0
Total Expenditures $0 $250,965
Impact to Fund Balance
Revenues $0 $256,805
Expenditures $0 $250,965
Net - Increase to or (Use of) Fund Balance $0 $5,840
GRANT FUNDS
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Summary by Fund Category
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Capital
Improvements -
Commerce Way
Capital
Improvements -
Streets
Capital Projects
Barton-Colton Bridge
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $0 $0
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $0 $0 $0
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $772,927 $0 $0
Equipment $0 $0 $0
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Capital Projects $66,667 $0 $0
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $839,594 $0 $0
Impact to Fund Balance
Revenues $0 $0 $0
Expenditures $839,594 $0 $0
Net - Increase to or (Use of) Fund Balance ($839,594)$0 $0
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report Fund
CAPITAL PROJECT FUNDS
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Capital Projects
Fund
Capital Projects
Fund - Parks
Total
Revenues
Property Tax $0 $0 $0
Residual Receipts - RPTTF $0 $0 $0
Proceeds from Sale of Property $0 $0 $0
Franchise Fees $0 $0 $0
Licenses, Fees & Permits $0 $0 $0
Sales Tax $0 $0 $0
Gas Tax $0 $0 $0
Intergovernmental Revenue/Grants $0 $1,589,952 $1,589,952
Charges for Services $0 $0 $0
Fines & Forfeitures $0 $0 $0
Miscellaneous $0 $0 $0
Use of Money & Property $0 $0 $0
Waste Water Receipts $0 $0 $0
Residual Receipts - Sr Ctr $0 $0 $0
Transfers In $0 $0 $0
Total Revenues $0 $1,589,952 $1,589,952
Expenditures
Salaries $0 $0 $0
Benefits $0 $0 $0
Materials & Supplies $0 $0 $0
Professional/Contractual Services $0 $0 $772,927
Lease of Facility/Equipment $0 $0 $0
Utilities $0 $0 $0
Utilities $0 $0 $0
Capital Projects $0 $1,804,606 $1,871,273
Debt Service $0 $0 $0
Transfers Out $0 $0 $0
Overhead Cost Allocation $0 $0 $0
Total Expenditures $0 $1,804,606 $2,644,200
Impact to Fund Balance
Revenues $0 $1,589,952 $1,589,952
Expenditures $0 $1,804,606 $2,644,200
Net - Increase to or (Use of) Fund Balance $0 ($214,654)($1,054,248)
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report Fund
CAPITAL PROJECT FUNDS
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Housing Authority TOTAL
Revenues
Property Tax $0 $0
Residual Receipts - RPTTF $0 $0
Proceeds from Sale of Property $0 $0
Franchise Fees $0 $0
Licenses, Fees & Permits $0 $0
Sales Tax $0 $0
Gas Tax $0 $0
Intergovernmental Revenue/Grants $65,000 $65,000
Charges for Services $0 $0
Fines & Forfeitures $0 $0
Miscellaneous $0 $0
Use of Money & Property $0 $0
Waste Water Receipts $0 $0
Residual Receipts - Sr Ctr $0 $0
Transfers In $0 $0
Total Revenues $65,000 $65,000
Expenditures
Salaries $6,073 $6,073
Benefits $2,500 $2,500
Materials & Supplies $0 $0
Professional/Contractual Services $24,036 $24,036
Equipment $0 $0
Lease of Facility/Equipment $0 $0
Utilities $180 $180
Capital Projects $0 $0
Debt Service $0 $0
Transfers Out $0 $0
Overhead Cost Allocation $0 $0
Total Expenditures $32,789 $32,789
Impact to Fund Balance
Revenues $65,000 $65,000
Expenditures $32,789 $32,789
Net - Increase to or (Use of) Fund Balance $32,211 $32,211
City of Grand Terrace
FY 2022-23 Proposed Revenue & Expense Report by Fund
HOUSING AUTHORITY
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES MAY 10, 2022
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
May 10, 2022
City Council Minutes
PowerPoint Presentations
APRIL 10, 2022
CITY COUNCIL MEETING
Conduct a Public Hearing
Read by title only, waive further reading; and
•Introduce an Ordinance Establishing Regulations for
Urban Lot Splits and Two-Unit Developments in
Accordance with Senate Bill No. 9; and
•Introduce an Ordinance Adopting Amendments to
Regulations of Accessory Dwelling Units and Junior
Accessory Dwelling Units.
2030 Vision
Statement
Goal 3:
To promote Economic
Development by updating
zoning code in preparation
for future growth
To preserve and protect our
community, and its
exceptional quality of life
though thoughtful planning
Background
On January 25, 2022, the City Council adopted an
Urgency Ordinance (No. 336-U) establishing
objective standards for the regulation of Lot Splits
and Two-Unit Development under SB 9
On March 3, 2022, the Planning Commission
Conducted a Noticed Public Hearing and voted
unanimously 4-0 adopting a Resolution
recommending City Council to adopt an
Ordinance establishing SB9 standards and an
Ordinance updating the city’s ADU requirements
Background
On March 22, 2022, City Council Conducted a
Noticed Public Hearing and voted unanimously 5-0
to continue the Public Hearing in order to conduct
a joint meeting with the Planning Commission to
further discuss the regulations
On April 21, 2022, the City Council and Planning
Commission held a joint session to further discuss SB9
and ADU regulations
SENATE BILL 9
Lot Splits
SB 9 Lot Splits
Permitted only on single family residential zoned
properties (RH, R1-20, R1-10,and R1-7.2)
Allows subdivision of up to two parcels
Allows two units per parcel
Must comply with the Subdivision Map Act and
lot split city standards
Resulting lots must be at least 40% of the original
lot size
SB 9 Lot Splits
SB9 subdivisions require:
right-of-way access
dedicate easements for utilities and public
facilities
Units cannot be used as short-term rentals
Vacant lots may not be subdivided
Ministerial Approval
SB 9 Lot Splits
Denial may be granted by the city if the
project would have an adverse impact upon
public health and safety or the physical
environment
Demolition restrictions established by SB9
legislation require compliance
Property owner must sign an affidavit stating
intent to occupy a unit as a primary residence
SB 9 Lot Splits
Additional City Standards
Courtesy notice will be mailed
Flag lots are prohibited
The owner of the parcel must execute a
deed restriction recorded on each of the
resulting parcels, limiting the use of the
properties in accordance with the City’s
Ordinance
SENATE BILL 9
Two-Unit Development
SB 9 Two-Unit
Development
The city cannot impose a rear and side
setback larger than 4’-0”
The city can only require one parking spot per
SB9 unit
Two units maximum are allowed per property,
plus ADUs/JADU
SB 9 Two-Unit Development
Additional City Standards
SB9 units will not have a maximum size limit
Units shall comply with:
setback requirements
minimum separation between detached units
open space requirements
maximum lot coverage
Second units may not be larger than the primary residence
SB 9 Two-Unit Development
Additional City Standards
Ministerial Approval -Administrative Site and
Architectural Review
Courtesy notice will be mailed
Units will be limited to two stories
Units must have at least 15 feet separation
between structures
SB 9 Two-Unit Development
Additional City Standards
Units shall have an unobstructed pathway to
the entrance
Design shall match the primary unit
Flat roofs are not permitted
Units will be subject to the city’s Non-owner-
Occupied Rental Property Program
SB 9 Two-Unit Development
Additional City Standards
Units are required to have a separate
connection to the main water service line
Sewer and wastewater systems will require
an inspection to verify the capacity is
sufficient
SB 9 Two-Unit Development
Additional City Standards
Existing wastewater system:
Units within 200 feet of an existing sewer line will be required to disconnect from the wastewater system and be connected to the sewer line
If the second unit exceeds the current wastewater system capacity:
conditions of approval will be imposed on the development to ensure compliance with the California Plumbing Code.
SB 9 Two-Unit Development
Additional City Standards
If parcel has no space for the replacement of a
wastewater system, connection to the sewer line
will be required.
If this is not possible, or if site improvements are
required; then the Building Official or designee, shall
consider circumstances for denial.
SB 9 Two-Unit Development
Additional City Standards
Units may not be turned into condos or sold
separately from other units on the parcel
Property owner must execute a deed restriction
Impact fees will be required once established
by City Ordinance
ADU/JADU
ADU/JADU
Additional City Standards
JADUs will be limited to 500 square feet
Attached and detached ADUs will not have a
maximum size limit; however,
units shall not be larger than the primary unit
shall comply with the setback requirements
required distance between units
open space and lot coverage requirements
ADU/JADU
Additional City Standards
If Ordinance requirements cannot be met, the
applicant shall, nonetheless, be permitted to
construct an attached or detached accessory
dwelling unit that is up to 800 square feet,
provided that the unit shall comply with all
other development standards including
setback requirements
ADU/JADU
Additional City Standards
ADUs are limited to two stories
Units will be required to have a separate
address, composed of the primary unit address
with the addition of a letter (A, B, C, etc.)
Units exceeding 750 square feet are required
to pay development impact fees, in an
amount established by City Council
ADU/JADU
Additional City Standards
Architectural design shall match the primary residence
Manufactured homes can not be more than 10 years old, shall be installed on a permanent foundation, must match the primary residence materials, color, and roof pitch as close as possible
Flat roofs are prohibited
Proposed
Ordinances
The adoption of the proposed SB9 Ordinance would repeal and replace Urgency Ordinance No. 336-U
The city will be required to submit the Adopted ADU Ordinance to the Department of Housing and Community Development
Environmental Review
The proposed Ordinances do not require environmental review under the California Environmental Quality Act (CEQA).
The adoption of SB 9 regulations is not a “project” pursuant to Government Code sections 65852.21(j) and 66411.7(n).
The adoption of ADU/JADU requirements is exempt from CEQA review pursuant to Public Resources Code Section 21080.17.
Fiscal
Impact
There will be no
expenditure on the part
of the City to adopt
these Ordinances
The cost to administer
these Ordinances will be
recovered through the
application fees
Recommendation
Staff recommends the City Council read by title only, waive further reading; and
Introduce an Ordinance Establishing Regulations for Urban Lot Splits and Two-Unit Developments in Accordance with Senate Bill No. 9; and
Introduce an Ordinance Adopting Amendments to the Accessory Dwelling Units and Junior Accessory Dwelling Units regulations
Questions ?
Planning Commission
Professional Services Agreement Between the
City of Grand Terrace and Loma Linda Heat
and Air Conditioning Inc.
May 10, 2022
2030 Vision Goals
1.Ensure Our Fiscal Viability
-Commit to a Balanced Budget-Identify Additional Revenue Sources-Review Expenditures and Seek Savings-Explore Creative Means to Provide Services-Ensure Appropriate Cost Recovery for Services
Background
•On November 15,2016,the City entered into a 3-year
Maintenance Service Agreement with ACCO Engineered
Systems for heating,ventilation,and air conditioning (HVAC)
Preventative Maintenance Services and Air Filter and Boiler
Water Treatment Services.
•The contract expired on November 15,2019.
Background
•City staff issued bid documents for HVAC Services in
accordance with the City’s purchasing ordinance.On April 12,
2022,the City issued a Notice Inviting Bids for HVAC
Maintenance and Repair Services,and two (2)bids were
submitted.The companies and their total base bids are as
follows:
Notice of Inviting Bids
Annual
Compensation
Total
Compensation for
Initial 3 years
Bid 1 Honeywell Building
Solutions
$50,099.00 $150,297
Bid 2 Loma Linda Heat
and Air
Conditioning Inc.
$14,183.36 $42,550.08
Background
•As previously shown,Loma Linda Heat and Air Conditioning
Inc.is the lowest bidder.The contractor’s and subcontractor’s
licenses are valid and in good standing and references
provided positive feedback.
•The contract will have an initial term of three years with a
maximum of (2)one-year automatic extensions.The annual
compensation for each of the one-year extensions will also be
$14,183.36.
•The total compensation for Loma Linda Heat and Air
Conditioning Inc.for all 5 years would be $70,916.80.
Recommendation
•Staff is recommending that Council award to and approve an
Agreement with Loma Linda Heat and Air Conditioning Inc.in
an amount not to exceed $14,183.36 annually (total
compensation for the initial three-year term:$42,550.08;total
compensation for the entire 5 years:$70,916.80)for HVAC
Preventative Maintenance and Repair Services and authorize
the City Manager to execute agreement subject to City
Attorney approval as to form.
•Alternatively,the City Council may also reject all bids.
Fiscal Impact
•There are funds budgeted in the FY 2021-2022 Adopted
Budget General Fund (10-195-257)to cover the remaining
quarterly cost of HVAC Maintenance Services ($3,545.84).
•There will be no fiscal impact in the current fiscal year budget
with awarding the contract to Loma Linda Heat and Air
Conditioning Inc.
Planning Commission
Professional Services Agreement Between the
City of Grand Terrace and Loma Linda Heat
and Air Conditioning Inc.
May 10, 2022
CANNABIS -FEDERAL, STATE AND
LOCAL REGULATION
CITY OF GRAND TERRACE –CANNABIS WORKSHOP
May 10, 2022
Benjamin R. Jones, Esq.; Aleshire & Wynder, LLP
FEDERAL REGULATION
(CANNABIS)
•1970 –Federal Controlled Substances Act
•2005 –Gonzalez v.Raich (U.S.Supreme Ct.,2005)545 U.S.1
•2013 –U.S.DOJ deprioritizes CSA enforcement against cannabis in stateswhichregulate
•2014 –Congress defunds federal enforcement of CSA against medicalcannabisinstateswhichregulate
•2015 –USA v.Marin All.For Med.Marijuana (N.D.Cal.2015)139 F.Supp.3d1039
•2016 –USA v.McIntosh (9th Cir.2016)833 F.3d 1163
•2018 –U.S.Attorney General Sessions creates uncertainty
•2018 –Federal Gov’t resumes hands off approach to state-legal cannabisactivities;federal law heavily restricts access to banking services
•2019-CSA remains valid law;39 states and DC have legal medicalcannabis;18 states and DC have legal adult-use cannabis
CALIFORNIA’S PATH TO CANNABIS
LEGALIZATION –MEDICINAL USE
•1996 –Compassionate Use Act (Prop 215)
•2003 –Medical Marijuana Program Act (SB
420)
•2015 –Medical Marijuana Regulation and
Safety Act (MMRSA) (AB 243, AB 266, SB 643)
(name change to MCRSA in 2016 –SB 837)
CALIFORNIA LAW TODAY
•The Control, Regulate and Tax Adult Use of Marijuana Act (Prop 64)
•Passed by California Voters on November 8, 2016
•Legalized cannabis for personal adult use (21+) and cultivation (up to six plants)
•The Medicinal and Adult-Use Cannabis Regulation and Safety Act (SB 94)
•B&P Code Division 10 (Sections 26000 et seq.)
•Legislature’s Response to Prop 64
•Repealed MCRSA; Merged in Prop 64 to create consolidated regulatory framework governing medicinal and adult-use cannabis
•Focuses on regulation of cannabis businesses
•Dual licensing scheme –Preserves local control
HEMP DISTINGUISHED
•Defined -An agricultural product,whether growing or not,that is limited totypesoftheplantCannabissativaL.and any part of that plant,includingtheseedsoftheplantandallderivatives,extracts,the resin extracted fromanypartoftheplant,cannabinoids,isomers,acids,salts,and salts ofisomers,with a [THC]concentration of no more than 0.3 percent on a dryweightbasis.CHSC §11018.5(a).
•Federal Agriculture Improvement Act of 2018 (Farm Bill)
•Confirms legalization of hemp production/cultivation;hemp no longeracontrolledsubstance;establishes shared federal-state regulatoryframework
•CA Law -Expressly exempts hemp from definition of “cannabis”(B&P Code§26001(f));not regulated under Prop 64/MAUCRSA
•Industrial hemp is regulated under California Industrial Hemp Farming Actandassociatedregulations
•Requires registration for production/cultivation of industrial hemp
•Establishes regulations for production/cultivation,but notmanufacturing,processing,sale or consumption.
CANNABIDIOL (CBD)
•Found in the cannabis plant like THC,but non-psychoactive.
•Does not contain THC.
•Can be extracted from “hemp”or “cannabis”into an
oil/concentrate;if purely hemp-derived,not considered
“cannabis”products;otherwise,it is.
•Frequently used in consumer products including food,
beverages and dietary supplements.
•2018 Farm Bill reserved authority to FDA;FDA issued guidance
prohibiting the sale of CBD-infused food,beverages and
dietary supplements in interstate commerce.
•CA Assembly Bill 47 -Allows hemp-derived
CBD to be included in any food,
beverages,and dietary supplements sold in CA.
STATE CANNABIS REGULATION UNDER MAUCRSA
•State Regulations: Cal. Code of Regulations, Title 4, Div. 19
•Department of Cannabis Control
•State Licensing of:
•Retailers (including delivery)
•Distributors
•Manufacturers
•Cultivators
•Testing Laboratories
•Microbusinesses
•Cannabis Events
•Track and Trace System; Cannabis Product Standards and Limits
•Enforcement of MAUCRSA and State Regulations
STATE LICENSE TYPES –RETAILER
•Retailer
•Storefront “Dispensary”
•Sales by Delivery also allowed
•May only sell cannabis goods, cannabis accessories, immature
cannabis plants and seed, and branded merchandise of any
licensee; may donate to medicinal patients.
•Non-Storefront Retailer
•Sales by delivery only
•Must maintain licensed premises
from which deliveries are conducted; premises shall be closed
to the public
•Note: Recent litigation confirmed local agencies have
authority to prohibit deliveries into their jurisdictions.
Enforcement is problematic, however.
STATE LICENSE TYPES –DISTRIBUTOR
•Distributor
•Wholesale distribution (transportation)of cannabis,
cannabis products,cannabis accessories,and licensees’
branded merchandise between licensees
•May provide storage services
•May package,re-package,label and re-label cannabis for
retail sale
•Distributor Transport Only License
•May only transport immature cannabis plants and seeds
to licensed retailers
MANUFACTURER
•Type 6 –Extractions using mechanical
methods or nonvolatile solvents
•Type 7 –Extractions using volatile solvents
•“Volatile solvent”=any solvent that is or produces a flammable gas or
vapor that,when present in the air in sufficient quantities,will create
explosive or ignitable mixtures.Examples:butane,hexane,propane.
•Type N –No extractions
•May also:(1)Package and label;and (2)Register and Operate as a
Shared-Use Facility
•Type P -Only packages or repackages cannabis products or
label or relabel cannabis product containers or wrappers
•Type S -Conducts commercial cannabis manufacturing
activities at a registered shared-use manufacturing facility
•May do infusions,packaging/labeling,extractions with butter/food
grade oils for use only in the Type S licensee’s own cannabis products
CULTIVATOR
•(a) Specialty Cottage (outdoor/indoor/mixed-light tier 1 and 2)
•(b) Specialty (outdoor/indoor/mixed-light tier 1 and 2)
•(c) Small (outdoor/indoor/mixed-light tier 1 and 2)
•(d) Medium (outdoor/indoor/mixed-light tier 1 and 2)
•(e) Nursery
•conducts only cultivation of clones,immature plants,seeds,and other
agricultural products used specifically for the propagation of cultivation of
cannabis
•(f) Processor
•conducts only trimming,drying,curing,grading,packaging,and labeling of
cannabis and nonmanufactured cannabis products
TESTING LABORATORY
•A laboratory,facility,or entity in the state that offers or performs
tests of cannabis or cannabis products that is licensed by the State
and accredited by an independent accrediting body
•Must maintain accreditation for the testing of:(1)Cannabinoids;(2)
Heavy metals;(3)Microbial impurities;(4)Mycotoxins;(5)Residual
pesticides;(6)Residual solvents and processing chemicals;and (7)If
tested,terpenoids.
•Why?Cannabis shall not be sold pursuant to state license unless a
representative sample has been tested by a licensed testing lab to
ensure they are free of contaminants and labeled with accurate
amounts of cannabinoids (including THC and CBD)and terpenes.
STATE LICENSE TYPES –MICROBUSINESS
•Must engage in at least 3 of 4:cultivation,
manufacturing (no volatile solvents),distribution,
retail sale
•All cannabis activities must be done on same
licensed premises;retail areas shall be separated
•Must comply with regulations for applicable license
types included within the approved microbusiness
license application;additional activities can be
authorized via subsequent license
CANNABIS EVENTS
•Event Organizer License ->Event License
•Event License authorizes Event Organizer to hold a temporary
cannabis event where the onsite sale (by licensed retailers)and
consumption (by persons 21+)of cannabis goods is authorized at
a specified date and location.
•Event may be for a single day or up to 4 consecutive days.
•May only be held at a county fair event,district agricultural
association event,or at another venue expressly approved by a
local jurisdiction for the purpose of holding a temporary
cannabis event.
•No sale of tobacco or alcohol at event.
LOCAL REGULATIONS –ESTABLISHMENT
•Public outreach; public hearings
•Ordinance –Establish local laws:
•Permissible zones/areas
•Types of local permit(s) required
•Permitted and prohibited commercial cannabis activities
•Refer to state license types
•Operational/safety regulations for permittees
•Required application contents for completeness
•Review and Decisionmaking Process; Approval authority
•Appeals; Penalties; Enforcement
LOCAL REGULATIONS –IMPLEMENTATION
•Ordinance should authorize application fee
•Reasonable estimate of costs; Deposit system?
•Set amount by Fee Resolution
•Fee Study/Analysis
•Hearing Process
•Develop Application Forms
•Background checks/livescan process for cannabis business
employees?
CANNABIS TAXATION -STATE
•Excise Tax –15% of “Average Market Price”
•Imposed on retail purchasers of cannabis/cannabis products;
Distributors are required to calculate and collect it from retailers.
•“Average Market Price” computed as actual wholesale price x “mark
up”
•“Mark up” is not actual mark up, but rather a rate set by CDTFA,
currently 60%
•Thus, not based on gross receipts
•Cultivation Tax
•Imposed on cultivators
•$10.08 per ounce of dry-weight flowers.
•$3.00 per ounce of dry-weight leaves.
•$1.41 per ounce of “fresh plant.”
•Excludes immature plants and seeds.
•Standard sales & use tax (retail sales only; medicinal exemption available)
CANNABIS TAXATION -LOCAL
•State law does not preempt local taxation
•Local “cannabis tax”can be enacted with voter approval
•Simple majority for general tax;2/3 majority for special tax
•Gross Receipts,per-square-foot methodologies available
•Establish maximum rate by ordinance;Council can then set/adjust
actual rate thereafter without voter approval,subject to maximum
•Standard sales and use tax revenue always available (retail
sales only;subject to available medicinal exemption)
•If seeking to attract legal cannabis businesses,must be
careful to avoid deterring them with prohibitive
costs/expenses
Questions?
bjones@awattorneys.com
(949-250-5430)