08/23/2022CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● AUGUST 23, 2022
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
COMMENTS FROM THE PUBLIC The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time. If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak: *67 1-669-900-9128 Enter Meeting ID: 811 1060 3032 Password: 125428 The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at (909) 824-6621 x230 by 5:00 p.m. If you wish to have your comments read to the City Council during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words). Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-ca.gov. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov. AMERICANS WITH DISABILITIES ACT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible.
Agenda Grand Terrace City Council August 23, 2022
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Jeff Allen
A. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956.8
Property: 22582 City Center Court (APN 1178-011-12-0000 City negotiator: Konrad Bolowich, City Manager
Negotiating parties: County of San Bernardino Under negotiation: Price and terms of payment
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
B. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
C. SPECIAL PRESENTATIONS
Presentation of Commendation - Assistant Fire Chief, Dan Mejia of the San Bernardino County Fire Protection District
Agenda Grand Terrace City Council August 23, 2022
City of Grand Terrace Page 3
D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 08/09/2022
DEPARTMENT: CITY CLERK
3. City Department Monthly Activity Report - June 2022
RECOMMENDATION: Receive and file.
DEPARTMENT: CITY MANAGER
4. Approval of the July-2022 Check Register in the Amount of $729,737.43
RECOMMENDATION: Approve the Check Register No. 07312022 in the amount of $729,737.43 as submitted, for the month ending July 31, 2022.
DEPARTMENT: FINANCE
5. Authorize Purchase Order for Replacement Street Signs and Sign Drilling Equipment
RECOMMENDATION: 1. Authorize the expenditure of $33,935.48 from ARPA Fund (Fund 94) for the purchase of replacement of City street signs and $5,484.89 sign drilling equipment
2. Authorize City Manager to execute a purchase order and all necessary sales documentation to procure City street signs and sign drilling equipment
DEPARTMENT: PUBLIC WORKS
6. Adopt Ordinance No. 341 of the City Council of the City of Grand Terrace, California,
Amending Section 5.42.170 (Containers - Located for Collection) of Chapter 5.42
(Integrated Waste Management) of Title 5 (Business Taxes, Licenses and Regulations) of the Grand Terrace Municipal Code to Identify Locations for Placement of Residential Waste Containers for Pick-Up by Waste Haulers
RECOMMENDATION:
That the City Council Adopt the Ordinance to Identify Locations for Placement of
Residential Waste Containers for Pick-Up by Waste Haulers
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council August 23, 2022
City of Grand Terrace Page 4
7. Adopt Ordinance No. 342 of the City Council of the City of Grand Terrace, California Amending Section 6.04.090 (Impoundment of Animals) of Chapter 6.04 (Animal Control) of Title 6 (Animals) of the Grand Terrace Municipal Code, Which Amends the City's
Animal Control Regulations Pertaining to Impoundment of Animals
RECOMMENDATION: That the City Council Adopt the Ordinance Allowing for Impoundment of Unlicensed Animals
DEPARTMENT: CITY MANAGER
8. Declare the City Property Located at 22582 City Center Court, Grand Terrace, CA as
Exempt Surplus Land and Approve the Sale Thereof to the San Bernardino County Fire Protection District and the Related Purchase and Sale Agreement
RECOMMENDATION: Adopt the following Resolutions:
1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DECLARING THE REAL PROPERTY LOCATED AT 22582 CITY CENTER COURT IN THE CITY OF GRAND TERRACE AS EXEMPT SURPLUS LAND AND MAKING FINDINGS RELATED THERETO.
2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA FINDING THAT THE SALE OF REAL PROPERTY LOCATED AT 22582 CITY CENTER COURT, GRAND TERRACE, CA TO THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT AND THE
APPROVAL OF THE RELATED PURCHASE AND SALE AGREEMENT IS NOT
SUBJECT TO CEQA; AND APPROVING THE CITY’S SALE THEREOF AND THE RELATED PURCHASE AND SALE AGREEMENT, CONTINGENT UPON A GENERAL PLAN CONFORMANCE FINDING PURSUANT TO GOVERNMENT CODE SECTION 65402 AND AN EXEMPT SURPLUS DETERMINATION
PURSUANT TO THE SURPLUS AND ACT
DEPARTMENT: CITY MANAGER
9. Acquisition and Installation of Code, Building and Planning Software
RECOMMENDATION: That the City Council Authorize the City Manager or his designee to execute the
contract for the installation, migration and operation of GovPilot Software and cloud
services.
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council August 23, 2022
City of Grand Terrace Page 5
10. Deed Restriction for Blue Mountain Trail
RECOMMENDATION: To authorize amortization and recordation of Deed Restriction for Blue Mountain Trail at
San Bernardino County Assessor-Recorder Office.
DEPARTMENT: PUBLIC WORKS
11. Five Year Measure I Capital Improvement Plan (MICIP)
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING THE MEASURE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR FY2022/23 THROUGH 2026/27
DEPARTMENT: PUBLIC WORKS
E. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda but may briefly respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
F. PUBLIC HEARINGS - NONE
G. UNFINISHED BUSINESS - NONE
H. NEW BUSINESS - NONE
I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
Agenda Grand Terrace City Council August 23, 2022
City of Grand Terrace Page 6
J. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Doug Wilson
Council Member Sylvia Robles
Mayor Pro Tem Bill Hussey
Mayor Darcy McNaboe
K. CITY MANAGER COMMUNICATIONS
L. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section
54956.9(b)
Number of Cases: One (1)
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
M. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, September 13, 2022, at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office and the request will be processed in accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● AUGUST 9, 2022
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday, August 9, 2022, at 6:00 p.m.
Invocation
Dr. Fred Adams of the Rock Church and World Outreach Center led the Invocation.
Pledge of Allegiance
Council Member Doug Wilson led the Pledge of Allegiance.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Bill Hussey Mayor Pro Tem Absent
Sylvia Robles Council Member Present
Doug Wilson Council Member Present
Jeff Allen Council Member Present
Konrad Bolowich City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Terry Shea Interim Finance Director Present
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Konrad Bolowich, City Manager announced the addition of the introduction of new employees and San Bernardino County Assessor-Recorder-Clerk, Bob Dutton’s video on The Story of Grand Terrace under presentations.
B. SPECIAL PRESENTATIONS
City Manager Bolowich introduced the following new employees to the City Council: Michelle Fuentes, Senior Management Analyst Fabian Rodriguez, Maintenance Worker I
Desi Lora, Maintenance Worker I
D.2
Packet Pg. 7
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
A
u
g
9
,
2
0
2
2
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council August 9, 2022
City of Grand Terrace Page 2
City Manager Bolowich presented a video archive created by Bob Dutton, Assessor-Recorder-Clerk for the County of San Bernardino on “The Story of Grand Terrace.”
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Bill Hussey
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 07/12/2022
APPROVAL OF THE REGULAR MEETING MINUTES OF JULY 12, 2022
3. Approval of Minutes – Regular Meeting – 07/26/2022
APPROVAL OF THE REGULAR MEETING MINUTES OF JULY 26, 2022
4. May 2, 2022, Historical & Cultural Activities Committee Meeting Minutes Update
RECEIVE AND FILE.
5. Selection of Voting Delegates for Cal Cities 2022 Annual Conference & Expo
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPOINTING DELEGATES AND ALTERNATES TO THE 2022 CAL CITIES ANNUAL CONFERENCE & EXPO AS OFFICIAL REPRESENTATIVES OF THE CITY OF GRAND TERRACE
6. Amendment #1 to City Manager Employment Agreement
APPROVE AMENDMENT #1 TO CITY MANAGER’S EMPLOYMENT AGREEMENT
7. Award of Contract for Landscape Maintenance Services
1. AWARD A CONTRACTOR AGREEMENT TO EZ SUNNYDAY FOR LANDSCAPE MAINTENANCE SERVICES FOR $66,520 ANNUALLY FOR FIVE YEARS WITH A TERM EXPIRING ON JUNE 30, 2027. 2. AUTHORIZE CITY MANAGER TO EXECUTE THE CONTRACT AND ANY NECESSARY AMENDMENTS FOR THIS CONTRACT
D.2
Packet Pg. 8
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
A
u
g
9
,
2
0
2
2
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council August 9, 2022
City of Grand Terrace Page 3
8. Authorize Agreement for Security Officer Closing All Community Parks
1. AUTHORIZE AGREEMENT TO PROCURE UNARMED SECURITY OFFICER FOR THE CLOSING ALL CITY PARKS IN THE AMOUNT OF $20,400.00 FROM
AUGUST 16, 2022, TO JUNE 30, 2023; 2. AUTHORIZE THE CITY MANAGER TO EXECUTE AGREEMENT SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM
9. Authorize Purchase Order for TJ Austin Park Equipment with Per Capital Grant Funds
1. AUTHORIZE THE EXPENDITURE OF UP TO $7,200 FROM PARKS FUND (FUND 49) FOR THE PURCHASE OF A BIKE RACK AND BENCHES; 2. AUTHORIZE CITY MANAGER TO EXECUTE A PURCHASE ORDER AND ALL NECESSARY SALES DOCUMENTATION TO PROCURE BIKE RACK AND
BENCHES NOT TO EXCEED THE GRANT AWARDED AMOUNT
10. Authorize Purchase Order for Griffin Park Equipment with Per Capital Grant Funds
1. AUTHORIZE THE EXPENDITURE OF UP TO $74,200 FROM PARKS FUND (FUND 49) FOR THE PURCHASE OF BENCHES, LIGHTING, WALKING PATH, PICNIC TABLES, AND DOG WASTE STATIONS;
2. AUTHORIZE CITY MANAGER TO EXECUTE A PURCHASE ORDER AND ALL NECESSARY SALES DOCUMENTATION TO PROCURE BENCHES, LIGHTING, WALKING PATH, PICNIC TABLES, AND DOG WASTE STATIONS NOT TO EXCEED THE GRANT AWARDED AMOUNT
11. Authorize Purchase Order for Fitness Park Equipment with Per Capital Grant Funds
1. AUTHORIZE THE EXPENDITURE OF UP TO $3,000 FROM PARKS FUND (FUND
49) FOR THE PURCHASE OF A BIKE RACK;
2. AUTHORIZE CITY MANAGER TO EXECUTE A PURCHASE ORDER AND ALL
NECESSARY SALES DOCUMENTATION TO PROCURE BIKE RACK NOT TO
EXCEED THE GRANT BUDGETED AMOUNT
12. Authorize Purchase Order for Richard Rollins Park Equipment with Per Capital Grant Funds
1. AUTHORIZE THE EXPENDITURE OF UP TO $3,000 FROM PARKS FUND (FUND 49) FOR THE PURCHASE OF A BIKE RACK;
2. AUTHORIZE CITY MANAGER TO EXECUTE A PURCHASE ORDER AND ALL
NECESSARY SALES DOCUMENTATION TO PROCURE BIKE RACK NOT TO EXCEED THE GRANT AWARDED AMOUNT
D.2
Packet Pg. 9
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
A
u
g
9
,
2
0
2
2
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council August 9, 2022
City of Grand Terrace Page 4
13. Authorize Purchase Order for Veterans Freedom Park Equipment with Per Capital Grant Funds
1. AUTHORIZE THE EXPENDITURE OF UP TO $10,000 FROM PARKS FUND
(FUND 49) FOR THE PURCHASE OF A BIKE RACK AND BASEBALL/SOFTBALL SCOREBOARD; 2. AUTHORIZE CITY MANAGER TO EXECUTE A PURCHASE ORDER AND ALL NECESSARY SALES DOCUMENTATION TO PROCURE BIKE RACK AND
BASEBALL/SOFTBALL SCOREBOARD NOT TO EXCEED THE GRANT AWARDED AMOUNT
14. Authorize Purchase Order for Furnish and Installation of 27' Live Pinus Elderica Tree at Barton/Palm Ave Median
1. AUTHORIZE THE EXPENDITURE OF $22,700 FROM ARPA FUND (FUND 94)
FOR THE FURNISH AND INSTALLATION OF 27’ PINUS ELDERICA AT
BARTON/PALM AVE MEDIAN;
2. AUTHORIZE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR
FURNISH AND INSTALLATION OF 27’ PINUS ELDERICA AT BARTON/PALM
AVE MEDIAN
D. PUBLIC COMMENT
None.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
15. An Ordinance of the City Council of the City of Grand Terrace, California, Amending Section 5.42.170 (Containers - Located for Collection) of Chapter 5.42 (Integrated Waste Management) of Title 5 (Business Taxes, Licenses and Regulations) of the Grand Terrace Municipal Code to Identify Locations for Placement of Residential Waste
Containers for Pick-Up by Waste Haulers
City Manager Bolowich gave the staff report for this item. City Council moved to approve the ordinance with the following amended language:
D.2
Packet Pg. 10
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
A
u
g
9
,
2
0
2
2
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council August 9, 2022
City of Grand Terrace Page 5
“5.42.170 - Containers—Located for collection. During the hours for collection, residential containers shall be placed for collection at the
curb or right of way adjacent to the driveway side of the residence or in the alley directly
behind the residence and shall be accessible for mechanized pick-up. Commercial bins shall be accessible to the collector.”
THAT THE CITY COUNCIL APPROVE THE ORDINANCE TO IDENTIFY LOCATIONS FOR PLACEMENT OF RESIDENTIAL WASTE CONTAINERS FOR PICK-UP BY
WASTE HAULERS
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Sylvia Robles, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Bill Hussey
16. An Ordinance of the City of Grand Terrace, California Amending Section 6.04.090 (Impoundment of Animals) of Chapter 6.04 (Animal Control) of Title 6 (Animals) of the Grand Terrace Municipal Code, Which Amends the City’s Animal Control Regulations Pertaining to Impoundment of Animals
City Manager Bolowich gave the staff report for this item.
PUBLIC COMMENT Bobbie Forbes, Grand Terrace explained that many individuals have come upon hard times and are not able to pay licensing fees, vaccination fees and is not in favor of the
updated regulations.
THAT THE CITY COUNCIL APPROVE THE ORDINANCE ALLOWING FOR IMPOUNDMENT OF UNLICENSED ANIMALS
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Jeff Allen, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Bill Hussey
17. Street Renaming of Terrace Avenue
Luis Gardea, Building Official gave the staff report and PowerPoint presentation for this
item.
PUBLIC COMMENT Bobbie Forbes, Grand Terrace was excited to hear that Parsons Avenue (named after
Pete Parsons) is being considered as an option to rename Terrace Avenue.
D.2
Packet Pg. 11
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
A
u
g
9
,
2
0
2
2
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council August 9, 2022
City of Grand Terrace Page 6
City Council moved to approve the item selecting the following street name to replaced Terrace Avenue:
“Parsons Avenue”
1. RENAME THE ENTIRE STREET OF TERRACE AVENUE WITHIN THE CITY LIMITS. 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE NAME CHANGE.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Darcy McNaboe, Mayor
AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Bill Hussey
18. Report on the Grand Terrace Truck Route Ordinance and Traffic Control Devices
Luis Gardea, Building Official gave the staff report and PowerPoint presentation for this item. PUBLIC COMMENT
Bobbie Forbes, Grand Terrace expressed concern that trucks still drive through her neighborhood and is a safety hazard.
RECEIVE AND FILE ON THE GRAND TERRACE TRUCK ROUTE ORDINANCE AND TRAFFIC CONTROL DEVICES
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Jeff Allen
ABSENT: Bill Hussey
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen attended the State of the City held on Wednesday, August 3,
2022.
D.2
Packet Pg. 12
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
A
u
g
9
,
2
0
2
2
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
Minutes Grand Terrace City Council August 9, 2022
City of Grand Terrace Page 7
Council Member Doug Wilson
Council Member Doug Wilson attended the State of the City on Wednesday, August 3, 2022
Council Member Sylvia Robles
Nothing to Report.
Mayor Darcy McNaboe
Mayor Darcy McNaboe commented on board meetings and events that she attended. Click here to view the report.
J. CITY MANAGER COMMUNICATIONS
Konrad Bolowich, City Manager informed the City Council and residents of the roof replacement being performed at City Hall.
Over the weekend, the National Orange Show held a rave event, and the City hired its
own sound auditing company who recorded and monitored the sound in the City. The report should be provided sometime in the next week. PUBLIC SAFETY
Lieutenant Bryan Lane, San Bernardino County Sheriff’s Department gave a PowerPoint presentation on the City’s Monthly Quality of Life (calls and statistics) over the last six (6) months.
K. CLOSED SESSION - NONE
L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 7:20 p.m. in memory of Bob Dutton, San Bernardino County Assessor-Recorder-Clerk The Next
Regular Meeting of the City Council will be held on Tuesday, August 23, 2022, 2022, at
6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra Thomas, City Clerk
D.2
Packet Pg. 13
Mi
n
u
t
e
s
A
c
c
e
p
t
a
n
c
e
:
M
i
n
u
t
e
s
o
f
A
u
g
9
,
2
0
2
2
6
:
0
0
P
M
(
C
o
n
s
e
n
t
C
a
l
e
n
d
a
r
)
AGENDA REPORT
MEETING DATE: August 23, 2022 Council Item
TITLE: City Department Monthly Activity Report - June 2022
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND: The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes June 2022 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial reports which are separate from the Department monthly reports.
ATTACHMENTS:
• City Manager June 2022 Report [Final] (PDF)
D.3
Packet Pg. 14
APPROVALS:
Konrad Bolowich Completed 08/15/2022 2:54 PM
City Manager Completed 08/15/2022 3:45 PM
City Council Pending 08/23/2022 6:00 PM
D.3
Packet Pg. 15
MONTHLY REPORT
April 2022
PRESENTED BY
THE CITY MANAGER’S OFFICE
D.3.a
Packet Pg. 16
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
D.3.a
Packet Pg. 17
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
i
Organizational Chart .........................................................................................1
City Clerk ...........................................................................................................2
Committee/Commissions ........................................................................7
City Manager .....................................................................................................8
Senior Center ....................................................................................... 12
Senior Bus Program ............................................................................. 15
Communications ................................................................................... 20
Planning and Development ............................................................................ 24
Code Enforcement ............................................................................... 41
Weekend Code ..................................................................................... 42
Parking/Graffiti ...................................................................................... 43
Animal Control ...................................................................................... 45
Public Works .................................................................................................. 50
Engineering Division ............................................................................. 51
Maintenance ......................................................................................... 51
Park Maintenance ................................................................................ 54
Burrtec Waste Generation Report ........................................................ 55
Public Works Administration ................................................... Unavailable
Sheriff’s Contract ............................................................................................ 56
Law Enforcement Services ................................................................... 57
San Bernardino County Fire ............................................................. Unavailable
Emergency Management Services ........................................ Unavailable
D.3.a
Packet Pg. 18
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records Management Building & Safety Storm Drain Maintenance Payroll
FPPC Filings Code Enforcement
Facilities Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
1
D.3.a
Packet Pg. 19
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
City of Grand Terrace
City Clerk’s Department
City Clerk
•Agenda Processing
•Elections
•Records Management
•FPPC Filings
•Public Records
2
D.3.a
Packet Pg. 20
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
DATE: August 15, 2022
TO: City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
JUNE CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary responsibilities for this department are Council Support Services, Records Management, Administrative Processing, Board Administration and Election Services. Each of these functions require a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s history. AGENDAS/POSTINGS The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the Community Redevelopment Agency. The total number of agendas processed for the month of June 2022 are two (2), spending a total of sixteen (16) hours preparing the agenda packet producing 660 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
January 2 0 2
February 2 1 3 March 2 0 2
April 2 1 3
May 2 0 2
June 2 0 2
Total Processed 12 2 14
3
D.3.a
Packet Pg. 21
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified, and published, when appropriate. It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions processed for the month of June is five (5) and the number of
Ordinances processed was one (1).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY TOTALS
January 7 1 8
February 5 0 5
March 4 0 4
April 3 0 3
May 12 2 14 June 5 1 6
Total Processed 36 4 40
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group,
or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if presentation will be held at another venue.
There is one (1) Commendation issued for the month of June 2022.
Month Certificate of Acknowledgment w/Pin
Certificate of Recognition w/Pin
Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total
January 0 43 0 0 0 1 44
February 0 0 0 0 0 0 0
March 0 0 1 1 0 1 3
April 0 7 0 0 0 2 9
May 0 0 0 0 0 3 3
June 0 0 1 0 0 0 1
Total 0 50 2 1 0 7 60
4
D.3.a
Packet Pg. 22
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents include contracts and agreements, and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file. There were seven (7) agreements processed for the month of June 2022.
CONTRACTS & AGREEMENTS PROCESSED
January 2
February 3
March 0 April 2
May 2
June 5
Total 12
RECORDS REQUESTS
The City Clerk’s office received ten (10) Requests for Copies of Public Records for the month of
June 2022. Eight (8) of these requests were completed within the Government Code Section
6253(c)’s requirement of ten (10) calendar days and two (2) were completed with a 14-day
extension. The total number of pages provided in response to those requests were 436.
RECORDS REQUEST SUMMARY
Month
Requests Received Completed Within 10 Days
Completed with 14-Day Extension
# of Pages Provided
Letter to Requestor – No Records
January 17 9 6 471 4
February 10 7 3 86 3
March 10 8 2 77 4
April 12 12 0 44 3
May 10 8 2 270 4
June 10 8 2 436 2
Total Requests 69 52 15 1,384 20
5
D.3.a
Packet Pg. 23
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating, and responding to internal department requests, external agency cooperation and legislative bodies. For the month of June 2022, the City Clerk’s office responded to 394 telephone calls from residents, contractors, vendors, consultants, and in-house customer service assistance to City staff.
TELEPHONE CUSTOMER SERVICE
January 352
February 288 March 242
April 236
May 385 June 394
Total Calls 1,897
HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee and City Manager and City Council, maintains the committee minutes of its proceedings and provides support for the Annual Art Show, Country Fair and City Birthday Party.
Month Committee Meeting
Emails w/Committee Members & Vendors
Written Correspondence w/Committee Members
Telephone Calls with Committee Members & Vendors
Art Show/Country Fair & City Birthday Prep & Attendance
Total # of Hours
January 1 .5 .5 0 0 2
February 1 .5 .5 .5 0 2.5
March 1 .5 .5 .5 0 2.5
April 1 .5 .5 .5 0 2.5
May 1 1.5 1.0 1.0 5.0 9.5
June 0 .5 0 0 0 .5
TOTAL # HOURS 5.0 3.5 3.0 2.5 5.0 19.0
6
D.3.a
Packet Pg. 24
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
COMMITTEES/COMMISSIONS The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up to date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities Committee 6 0 1
Planning Commission 3 0 2
Parks & Recreation Committee 5 0 0
7
D.3.a
Packet Pg. 25
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
City of Grand Terrace
City Manager’s Office
City Manager’s Office
•City Manager’s Office
•Human Resources
•Senior Center
8
D.3.a
Packet Pg. 26
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
DATE: August 15, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Debra L. Thomas, City Clerk
SUBJECT: June-2022 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
9
D.3.a
Packet Pg. 27
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
HUMAN RESOURCES
Mission: It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety.
Increase Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community. Respect
Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices.
Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength.
CORE SERVICES 1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization. 3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by: maintaining compliance with employment laws and government regulations, providing management and employee training, and developing policies and procedures. 4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation. 5. Retaining our valued employees by: assuring effective leadership qualities in our managers; furnishing technical, interpersonal and career development training and coaching; supplying relevant feedback to management; and enhancing two-way communication between employees and management.
10
D.3.a
Packet Pg. 28
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
TABLE 1 Recruitment Activity
Description
Jul- 2021 Aug- 2021 Sept- 2021 Oct- 2021 Nov- 2021 Dec- 2021
Recruitments Initiated 3 0 2 0 0 1
Recruitments in Progress 3 1 1 3 1 1
Recruitments Pending 2 1 1 0 1 0
Applications Processed 129 0 49 35 0 0
New Hires Processed 2 0 4 4 0 0
Description
Jan- 2022 Feb- 2022 Mar- 2022 Apr- 2022 May- 2022 Jun- 2022
Recruitments Initiated 1 2 1 0 1 3
Recruitments in Progress 1 1 1 0 0 2
Recruitments Pending 1 1 1 0 0 2
Applications Received/Processed 10 19 52 0 51 60
New Hires Processed 0 1 1 0 1 0
TABLE 2 Employee Job Performance Activity
Description Jul- 2021 Aug- 2021 Sept2021 Oct- 2021 Nov- 2021 Dec- 2021
Evaluations Processed 1 0 1 3 1 6
Description
Jan- 2022 Feb- 2022 Mar- 2022 Apr- 2022 May- 2022 Jun- 2022
Evaluations Processed 0 0 1 1 2
11
D.3.a
Packet Pg. 29
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values: Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational, and recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description
Jul- 2021 Aug- 2021 Sept- 2021 Oct- 2021 Nov- 2021 Dec- 2021
Nutrition Program (# of meals served) 660 815 1,015 730 860 915
Homebound Meals 230 285 295 335 295 200
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday)
Zumba Kings Corner Cribbage Cell Phone Class Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting Hydration Station Bus Pass Distribution 4th of July Party / Sept Pizza Party / Health Screening Christmas / Holiday Celebration
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
12
D.3.a
Packet Pg. 30
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Description
*Jan
-2022 *Feb2022
**Mar-2022 Apr- 2022 May- 2022 Jun- 2022
Nutrition Program (# of meals
served) 795 670 910 820
785 1316
Homebound Meals 285 270 260 370 371 392
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Shari
Exercise Classes
Garden Club
Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday) Zumba Kings Corner Cribbage Cell Phone Class Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting Hydration Station Bus Pass Distribution 4th of July Party / Sept Pizza Party Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
13
D.3.a
Packet Pg. 31
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
1
0
100
200
300
400
500
600
700
800
900
July August September October November December
660
815
1015
730
860 915
230
285 295 335 295
200
Senior Center (2021 -22)
July-2021 -December-2021
# of Meals Served Homebound Meals
0
100
200
300
400
500
600
700
800
900
January February March April May June
795
670
910
820 785
371
285 270 260
370
1316
392
Senior Center (2021-22)
January-2022 -June-2022**
# of Meals Served Homebound Meals
** - Due to COVID-19, the Senior Center will only be providing limited meals.
14
D.3.a
Packet Pg. 32
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
TABLE 2 Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul- 2021 Aug- 2021 Sept- 2021 Oct- 2021 Nov- 2021 Dec- 2021
Within City Limits (Senior Center, Stater Brothers, Library)
324 441 407 209 373
213
Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan- 2022 Feb- 2022 Mar- 2022 Apr- 2022 May- 2022 Jun- 2022
Within City Limits (Senior Center, Stater Brothers, Library)
349 259 395 441 357 666
Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
TABLE 3 # of Rides
Description
Jul- 2021 Aug- 2021 Sept- 2021 Oct- 2021 Nov- 2021 Dec- 2021
Within City Limits (Senior Center, Stater Brothers, Library)
652 879 835 418 756 430
Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description Jan- 2022 Feb- 2022 Mar- 2022 Apr- 2022 May- 2022 Jun- 2022
Within City Limits (Senior Center, Stater Brothers, Library)
716 533 754 887 729
1093
Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
15
D.3.a
Packet Pg. 33
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
0
50
100
150
200
250
300
July August September October November December
324 441 407
209
373
213
652 879 835 418 756 430
Senior Transportation
July-2021 -December-2021
# of Passengers # of Rides
200
250
300
January February March April May June
349
259
395 441 357 6667165337548877291093
Senior Transportation
January-2022 -June -2022
# of Passengers # of Rides
16
D.3.a
Packet Pg. 34
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Oc-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting.
Values: Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community. Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects. 1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations which includes vendor payments, employee and resident reimbursements, and payroll. 2. Financial Reporting – to provide accurate and meaningful reporting on the City’s financial condition through the City’s monthly and annual financial reports. 3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective financing, investments, and cash collection of the City’s resources to enhance the City’s financial condition.
17
D.3.a
Packet Pg. 35
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
TABLE 1 Financial Activity
Description
Jul- 2021
Aug- 2021
Sept- 2021
Oct- 2021
Nov- 2021
Dec- 2021
Invoices Processed 165 124 145 136 120 163
164 Checks Issued 76 88 86 108 72 164
Purchase Orders Established 18 10 12 10 9 5
Revenue Receipts Recorded 22 31 45 57 47 23
Description
Jan- 2022
Feb- 2022
Mar- 2022
Apr- 2022
May- 2022
Jun- 2022
Invoices Processed 170 104 134 123 100 255
Checks Issued 143 126 97 79 72 124
Purchase Orders Established 7 8 3 2 8 14
Revenue Receipts Recorded 71 63 55 33 54 19
165
76
18 22
124
88
10
31
145
86
12
45
136
108
10
57
120
72
9
47
163 164
5
23
0
25
50
75
100
125
150
175
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21
18
D.3.a
Packet Pg. 36
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and 2. General Fund Monthly Financial Report (revenues less expenditures). Quarterly: 1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual: Audited Annual Financial Reports for the following:
1. City – all Funds; 2. Measure I – Fund 20; 3. Air Quality Management District (AQMD) – Fund 15; and 4. Housing Authority- Fund 52.
170
143
7
71
104
126
8
63
134
97
3
55
123
79
2
33
100
72
8
54
255
124
14 19
0
50
100
150
200
250
300
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22
19
D.3.a
Packet Pg. 37
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 2 2 2 2 1 1
Activities/Items Added to Slideshow 0 0 0 0 0 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 2 2 2 2 2 2
Activities/Items Added to Slideshow 0 1 1 1 0 0
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 3 4 1 2 1 0
Number of Subscribers 865 866 872 873 874 881
Change in Subscribers 35 1 6 1 1 7
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 1 1 2 3 2 3
Number of Subscribers 885 886 888 900 905 910
Change in Subscribers 4 1 2 12 5 5
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data * New e-newsletter management system does not currently track emails opened.
2021-2022 City Communications Data:
20
D.3.a
Packet Pg. 38
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Facebook Jul Aug Sep Oct Nov Dec
Posts 3 4 0 8 3 2
Total Reach* 4,068 5,794 0 7,290 2,126 2,389
Total Engagement** 376 608 0 716 104 493
Page Followers 2,540 2541 2,560 2,583 2,601 2,603
New Page Followers 9 1 19 23 18 2
Facebook Jan Feb Mar Apr May Jun
Posts 5 6 3 8 5 6
Total Reach 11,590 14,896 1,297 6,626 3,213 5,811
Total Engagement 2,831 1,021 45 491 87 321
Page Followers 2,623 2,631 2,635 2,644 2,652 2,662
New Page Followers 20 8 4 9 8 10
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County % of Pop.
1) Twentynine Palms 27.80%
2) Apple Valley 24.63%
3) Yucca Valley 25.59%
4) Grand Terrace 19.90%
5) Hesperia 15.72%
2,540 2,541 2,560 2,583 2,601 2,603 2,623 2,631 2,635 2,644 2,652 2,662
2,300
2,550
FACEBOOK PAGE FOLLOWERS
21
D.3.a
Packet Pg. 39
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Twitter Jul Aug Sep Oct Nov Dec
Tweets 0 0 0 0 0 0
Impressions 740 1,085 475 328 328 236
Followers 334 333 334 340 340 340
New Followers 3 -1 1 1 1 0
Twitter Jan Feb Mar Apr May Jun
Tweets 3 2 1 3 2 1
Impressions 499 1,184 456 860 709 618
Followers 343 343 343 342 341 341
New Followers 3 0 0 -1 -1 0
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2 2 2 2 1 1
Video Views 88 86 56 60 62 37
Subscribers 171 171 171 172 172 173
Change in Subscribers -1 0 0 1 0 1
YouTube Jan Feb Mar Apr May Jun
Video Uploads 2 2 2 2 2 2
Video Views 92 58 83 67 104 87
Subscribers 173 173 173 175 175 176
Change in Subscribers 0 0 0 2 0 1
*** Impressions refers to the number of times a tweet has been seen.
334 333 334 339 340 340 343 343 343 342 341 341
300
325
350
375
400
TWITTER PAGE FOLLOWERS
22
D.3.a
Packet Pg. 40
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
City News Jul Aug Sep Oct Nov Dec
Articles 6 1 1 0 3 2
1/2-Page Ad 0 0 0 0 1 0
1/4-Page Ad 1 1 1 0 0 0
City News Jan Feb Mar Apr May Jun
Articles 2 2 5 3 1 1
1/2-Page Ad 0 0 0 0 0 0
1/4-Page Ad 1 2 7 5 2 2
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 0 0 0 4 1 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 0 1 1
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 1 0 1 0 1 0
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter 1 0 1
23
D.3.a
Packet Pg. 41
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
City of Grand Terrace
Planning and Development Services Department
Planning & Development
•Land Use Planning
•Planning Commission
•Building & Safety
•Code Enforcement
•Enforcement Program
24
D.3.a
Packet Pg. 42
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
DATE: August 12, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
Planning Division
SUBJECT: JUNE 2022 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning Division. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
PLANNING DIVISION
Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Plan Review
The Planning Division is budgeted for one full time Director, one full-time Associate
Planner and one full-time Assistant Planner. All positions are filled and together constitute
a minimum of 480 monthly service hours.
25
D.3.a
Packet Pg. 43
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Activity Summary for Planning
Application Summary
The Planning Division received 10 new applications in June, and 15 applications were carried over applications. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3
days. Larger additions over 500 square feet or second dwelling units are handled
administratively by staff with noticing, and those projects that are either new development
or exceed the Director’s administrative authority are handled as Major Permits and are
reviewed by the Planning Commission. Home occupation permits are for home based
business, such as consulting, housekeeping, and small craft businesses.
Application Summary for June 2022
Applications Number Received Carried Over Completed Under Review
Major 1 10 0 11
Administrative 3 3 0 6
Land Use 3 2 3 2
Home Occupation 1 0 0 1
Sign 2 0 2 0
Special Event 0 0 0 0
DAB 0 0 0 0
Total 10 15 5 20
0 2 4 6 8 10 12
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in
June 2022
Under Review Completed Carried Over Received
26
D.3.a
Packet Pg. 44
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Applications Received, Approved and/or Under Review.
Fiscal year 2021-2022 to date the Planning Division has received 180 applications for
review, 20 applications from previous months remain under review. A comprehensive list
of the applications and their status is at the end of the Planning Division’s report.
New Businesses
3 new business applications were received in the month of June.
• TSG Fleet Services
• Advanced Resources Independent Learning
• Habu Ewing Martial Arts Academy
Overall, Land Use applications are the most predominant applications that the Planning Division processes. Three Land Use applications were received in June.
0 20 40 60 80 100 120 140
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
1
2
Land Use Applications -June 2022
Miscellaneous
Shed/Accessory Structures
Patio Covers/Sunrooms
Pools
New Businesses
Minor Improvements
Temporary Uses
27
D.3.a
Packet Pg. 45
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Projects in Plan Check or Under Construction
Date Submitted Case No. Applicant Description Location Status
11/2/2020 SA 20-08 CUP 21-01 V 20-01
LM 20-2 E 20-08
Bickel Group Multi-Tenant Commercial APN’s:0275-242-10, 11 Under Construction
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on 0.88-aces. There were no appeals made during the public hearing.
11/15/2020 SA 17-04 E 17-09 Todd Kesseler Single Family Residence 23400 Westwood Street
Under Construction
At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution 2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre
lot. There were no appeals made during the public hearing
Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meetings took place in the month of June 2022.
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes.
A Joint City Council and Planning Commission Meeting and a regular Planning
Commission was held on June 16, 2022:
Joint City Council and Planning Commission Meeting Workshop meeting:
• Workshop presentation and discussing Objective Design Standards for Multi-Family Housing and Mixed-Use Developments. Planning Commission Meeting reviewed the following:
• The Planning Commission adopted a Resolution, making a recommendation to the
City Council to amend Title 18 of the Grand Terrace Municipal Code by amending
Chapter 18.06 (Definitions) and adding Chapter 18.81 establishing art in public
place requirements.
28
D.3.a
Packet Pg. 46
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Conforming Uses and Grants
The city was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the city is the recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November 2017. Awarded. Community workshop held on 4/11/2019.
Community workshop #2 – July 19, 2021
$212,500 (Estimated Project
cost $520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State Representatives
and on August 15, 2019, and March 18, 2020– Property being negotiated with owner for access easement.
05-12-2021 - Interactive website presentation update by Hirsch and Associates
$1.2 Million
Local Early Access Planning Grant (LEAP)
Over-the-counter grant complemented
with technical assistance for the preparation and adoption of the sixth-cycle Regional Housing Needs
Assessment and the City’s Housing Element.
$65,000
Regional Early Access Planning Grant (REAP)
One-time grant funding to regional governments and regional entities for planning activities that will accelerate housing production and facilitate.
Staff support for the Housing Element.
Community Emergency Response Team Due to COVID-19 social distancing restrictions, CERT meetings have been held via
Zoom. The CERT volunteer meeting set to take place on June 7, 2022, was cancelled.
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date Submitted Case No. Applicant Description Location Status
29
D.3.a
Packet Pg. 47
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
03/17/2022 SA 22-03,
CUP 22-01, V 22-02, E 22-03, SGN
20-05-A1
Bickel Group
Coffee Shop/
“Starbucks”
22220 Barton
Road APN: 0275-242-09
Project’s Public Hearing has been
scheduled for the Planning Commission
meeting of
August 18, 2022
Bickel Group “Applicant” representing Golden Star Investments submitted the above applications proposing a shell building for a new single story coffee store with drive-thru lane approximately 1,000 sq. ft. Proposed site improvements include new trash
enclosure, landscape, and site accessibility. The proposed project will consist of one building, parking, and landscaping. The property is zoned BRSP – General Commercial. It is part of the Barton Road Specific Plan zoned under General Commercial Planning
Area 1 (P.A. 1).
01/14/2022 SA 22-01, V 22-01, E 22-01
Catherine Tran New Office/Retail Building 22881 Barton Rd APN: 0276-202-25 Project Submitted 11/17/2022.
Deemed Incomplete on 03/18/2022.
Staff continues to work with applicant.
Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above
applications proposing a new office/retail multi-tenant shopping center. The proposed building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites, parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of
the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning Area 3 (P.A. 3).
11/17/2021 SA 21-09 CUP 21-06
E 21-07 V 21-02 SP 21-01
Sunoil Retail Group Gas Station 22505 Baron Road APN:1178-011-07 Project Submitted
11/17/2021. Deemed Incomplete on 2/4/2022.
Staff met with
the applicant on 2/10/2022 Second comments
letter - June 13,
2022.
The application is proposing the construction of a 2,660 square foot gas station and convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas
station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels;
the convenience store will consist of providing fresh hot, cold, and prepackaged items. The project will also include two community outdoor area. Access to public street through Mount Vernon and Barton Road.
9/10/2021 SA 21-08
E 21-05
Carli Norris Single Family
Residence
APN:0276-421-27 Deemed
Incomplete on 10/14/2021 Project deemed
30
D.3.a
Packet Pg. 48
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
incomplete on 3/28/2022 Staff continues
to work with applicant.
The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724-
square foot home with four bedrooms and a 623 square foot two car garage. The property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family Residential with an Agricultural Overlay, APN: 0276-421-27-0000.
4/28/2021 TTM 21-01 SA 21-05 E 21-03
Tony Jara Six Lot Subdivision and Five Single
Family Residences
11899 Rosedale Avenue Deemed Incomplete on 6/7/2021
Project Submitted June 9, 2022
Anticipated to be reviewed by the Planning Commission on
September 2022
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications
proposing to subdivide 3.8 acres into 6 single family lots. Each lot will have an approximate 2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the six lots will include the existing residence located on the west side of the property, fronting
Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family Residential with an Agricultural Overlay District, and designated Low Density Residential on the General Plan Land Use Map.
3/31/2021 SA 21-03 CUP 21-03 E 21-02
Yakuta Enterprises Convert Single Family to Multifamily
22756 Palm Avenue Deemed Incomplete and inconsistent the zoning
5/7/2021 Staff continues to work with the
applicant.
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to convert an existing 1,371 square foot nonconforming residence to a multifamily duplex
on a 0.32-acre lot. The site improvements will include façade improvements, curb, sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape, driveway and required parking. The property is zoned Barton Road Specific Plan, Office
Professional.
8/12/2020 GPA 20-02 SPA 20-02 SA 20-03
CUP 20-01 E 2-03
Greens INV 15 LLC 22317, 22273, 22293 Barton Road
Multi Family, Hotel, Restaurant Retail Deemed Incomplete on 9/23/2020 –
Anticipated PC – first quarter 2022
Project was resubmitted 5/23/2022.
Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including a 4-story hotel and potential restaurant or retail uses on the north side of the property. A 2.9-acre multi-family residential development is proposed on the south side of the property,
31
D.3.a
Packet Pg. 49
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
to include 7 multi-family buildings and amenities. The site improvements include parking, drive thru, landscaping, trash enclosures, loading areas, access, and street improvements. The site is located on the Barton Road Specific Plan, General Commercial zoning. A Specific Plan Amendment update for Barton Road is being prepared and an expanded environmental is also being prepared by Michael Baker to support the development.
10/2/2018 SA 18-09 TTM 18-02
V 18-01 E 18-08
Aegis Builders, Inc 16 Apartments 11695 Canal Street Deemed Incomplete on
10/31/2018 & 3/26/2019 Resubmittal
and Incomplete on 7/23/2020 Resubmittal
received on 11/11/2020. Deemed Incomplete on
12/10/2020 – Resubmittal Received
11/12/2021 Deemed Incomplete on
1/6/2022
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres. The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including
2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom units. The Project site is triangularly shaped and does not have direct access to a public street. Access to the public street will be across the Gage Canal property. The City of Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal,
and has assured access to the parcel which has historical rights of access over the canal. The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential
Project (707 Homes)
1167-151-22, 68,
71, 73, 74, 75
DEIR
anticipated for public review winter 2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The
Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes
Residential, Business Park and Public Facilities Overlays.
Major Applications – Specific Plan
Date Submitted Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
DEIR
anticipated for public review winter 2021
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial.
The Specific Plan proposes to designate the properties within the Specific Plan as
Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and accompanying entitlement application is anticipated for public consideration commencing
this summer (2021) 32
D.3.a
Packet Pg. 50
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Major Applications – Conditional Use Permit
Date Submitted Case No. Applicant Description Location Status
06/22/2022 CUP 22-02,
SA 22-08, MD 22-02, E 22-06
Hines Demo of existing
structures and construction of light assembly
manufacturing building
21801 &
21803 Barton Road
Applicant
submitted application June 22, 2022.
The project is located at 21801 & 21823 Barton Road (APN: 1167-121-02, -03, -04, -07),
zoned Restricted Manufacturing – General Plan Industrial. The property will undergo a lot-merger (LM 22-02) to become a single parcel. The proposed assembly manufacturing building with 5,000 square feet of office space, 51,202 square feet of assembly, 114,470
square feet of assembly storage, 18 dock doors, 243 vehicle parking spaces, and 13 trailer parking stalls.
1/2/2019 CUP 19-01
SA 19-03 E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage Facility
APN: 0275-
191-06, 30
Approved –
Grading plans submitted. Community
Benefit Agreement in Review
The project was approved by the City Council on August 25, 2020, upholding the Planning Commission determination to establish an industrial semi-trailer storage facility on approximately 22 acres. A maximum of 650 total semi-trailers, shipping and storage containers and chassis will be stored on the site at any given time. A 900 square foot caretaker’s admin office and a 4,800 square foot maintenance building will be constructed under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in review. A rough grading permit has been issued.
9/17/2017 CUP 17-08 E 17-07 National Logistics
Team
Recycling Pallets 21496 Main Street Anticipated hearing date
Summer 2022
The applicant is proposing a recycling use whereby recyclable wood for dismantling,
sorting, and packing arrives in the site and is re-used to create wood pallets. The use is proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work canopies will be used for recycling activities.
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
06/28/2022 ACUP 22-03 Robert Ewing New
Business/Martial
Arts Academy
22400 Barton
Rd. #19
Under Review
06/24/2022 ASA 22-09 Nancy Chota Attached Garage
ADU Conversion
23253
Glendora Dr.
Under Review
06/07/2022 ASA 22-07 Esmond Gee Remodel of
Current Building
22805 Barton
Road
Under Review
33
D.3.a
Packet Pg. 51
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
04/18/2022 ASA 22-06 Christos
Hardt
Residential
Remodel/Addition
22938 Vista
Grande Way
Under Review
04/07/2022 ASA 22-05 Ajay Roberts SB 9 ADU Unit 22743 Miriam
Way
Under Review
03/28/2022 ASA 22-04 Ajay Roberts SBU ADU Unit 22435
Franklin St
Under Review
Land Use Review
Date Submitted Case No. Applicant Description Location Status
06/30/2022 LU 22-72 TSG Fleet
Services
New Business 11731 Barton Rd Approved
06/23/2022 LU 22-71 Philip Botello New Business 12139 Mt.
Vernon, Ste 103
Approved
06/21/2022 LU 22-70 Walgreens Co. ABC/PCN Findings 22456 Barton Rd Approved
4/05/2022 LU 22-48 Ajay Roberts Detached ADU 22435 Franklin St Under
Review
01/24/2022 LU 22-21 Ajay Roberts Detached ADU 22743 Miriam
Way
Under
Review
HOP Applications
Date
Submitted
Case No. Applicant Description Location Status
06/10/2022 HOP 22-07 Andras
Schaeffer
Masonry Home
Business
22985
Orangewood
Under
Review
Sign Applications
Date Submitted Case No. Applicant Description Location Status
6/23/2022 TSGN 22-08 Chandler
Kapoor
Coldwell Banker Real
Estate
City Wide Approved
06/10/2022 TSGN 22-07 Ana Esparza Esparza Real Estate City Wide Approved
Zoning Verification Applications
Date Submitted Case No. Applicant Description Location Status
6/21/2022 ZV 22-02 Marcileno
Miller
Richardson’s RV
Zoning Verification
12438 Michigan
St
Under
Review
34
D.3.a
Packet Pg. 52
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
DATE: August 10, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Luis Gardea, Building Official Planning and Development Services Department
SUBJECT: June 2022 PLANNING AND DEVELOPMENT SERVICES MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, Code Enforcement, and Animal Control. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
35
D.3.a
Packet Pg. 53
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
The Building and Safety Division is budgeted for one full time Permit Technician and one
full time Building Official. These two positions constitute up to 240 monthly service hours.
Additionally, the Department budgets for plan checking and inspection services through a contract with Willdan Engineering. Inspection services are conducted on-call as needed by staff. The cost of these services is offset through the collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 39 permits issued in June. Year to date a total of 390 permits have been issued with a total revenue of $145,041.28. In addition, a total number
of 92 customers were assisted at the Building & Safety counter for the month of June.
Monthly Revenue Year to Date Revenue
$21,662.25 $145, 041.28
Permits Issued Permits issued in June include, HVAC replacements, re-roofs, block wall, electrical panel
upgrades and PV solar. Permits that are currently in construction include a precise grading and trash enclosure permit were issued for Terrace Plaza located at 22200 Barton Road for a multitenant shopping center. Additionally, a tenant improvement permit was issued for a new Aibeto’s
restaurant located at 22045 Barton Rd. CVS accessibility upgrades both exterior and
interior.
Permit Activity -June 2022
Applications recv'd (39)Permits issued (39)
Permits final (30)Business Occupancies (1)
Expired Permits (31)
Permit Activity -Year to Date
Applications recv'd (431)Permits issued (390)
Permits final (249)Business Occupancies (14)
Expired Permits (164)
36
D.3.a
Packet Pg. 54
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-June 2022
(N) SFR (0)Commericial New (1)Commericial TI (2)SF Remodel (2)
Block Wall (0)Reroofs (6)Water Heater / Plumbing (1)HVAC Mechanical (8)
Solar (14)Panel Upgrades / Electrical (2)Patio Covers (0)Res. Alteration / Addition (2)
Residential Permits Issued-Year to Date FY 2021-2022
SFR New (0)Block Walls / Retaining Walls (20)Reroofs (61)
Water Heater / Plumbing (16)HVAC Mechanical (54)Solar (110)
Panel Upgrades / Electrical (30)Patio Covers (14)Residential Alteration / Repair (55)
Pools/Spa (8)Grading (2)
37
D.3.a
Packet Pg. 55
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Inspections A total of 84 inspections were conducted in June, with 40 of them being Final
inspections.
Commercial Permits Issued -Year to Date FY 2021-22
Commercial Tenant Improvement (2)Signs (4)
Electrical (2)Demolition (1)
Grading (2)New Commerical (1)
0
100
200
300
400
500
600
700
800
900
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
38
D.3.a
Packet Pg. 56
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Major Projects Under Construction Major projects under construction include a Terrace Plaza, Azure Hills commercial kitchen remodel, CVS voluntary accessibility upgrades, and new spray booth for Gerber Collision.
Project Description/Location Status
Frank Randall 23400 Westwood St.
23400 Westwood St. – Precise grading & new single-family residence Under Construction – Drywall completed
Edward Giroux – 21891 Vivienda Ave.
21891 Vivienda Ave. – Construction of a new classic car storage, 3 – car garage, swimming
pool, and block wall
Under Construction – Footings completed
Edna Medrano 22400 Barton Rd.
22400 Barton Rd. – Tenant improvement for an adult day care center Under Construction – Plumbing inspected
Terrace Plaza 22200
22200 Barton Rd. – Foundation Only Permit for a new multi-tenant building Under Construction
Aibeto’s Mexicn Food 22045 Barton Rd.
22045 Barton Rd. Tenant improvements for restaurant. Under Construction
Azure Hills 22633 Barton Rd.
22633 Barton Rd. Commercial kitchen remodel Under Construction
Gerber Collision 12190 la Crosse Ave
12190 La Crosse Ave. New spray booth Under Construction
Plan Checking Activity
For June 2022, a total number of twenty (20) plans were submitted for review and re-submittal. Plans submitted include PV solar, a patio cover, and tenant improvements. ADU, 448 room addition at Single-Family residence.
Project Description/Location Status
Bickel Group – 22200 Barton Rd.
22200 Barton Rd. –(N) 5,342 sq. ft. multitenant building – Terrace Plaza In Plan Check – Plans approved
Johnny Morris 22419 Barton Rd.
22419 Barton Rd. – Tenant improvements for boba shop. In Plan Check – 1st corrections issued.
11939 Vivienda Ct.
11939 Vivienda Ct. – 448 room addition at Single-Family residence. In Plan Check – 1st
39
D.3.a
Packet Pg. 57
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Public Works Encroachment Permits Four (4) Public Works/Encroachment Permit applications were taken in for the month of June. Four (4) permits were issued for the month, which includes applications that were received in the previous month.
0
20
40
60
80
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
40
D.3.a
Packet Pg. 58
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
➢ Tow vehicles after 72-hours have elapsed
➢ Remove graffiti The Division is budgeted for one full time Code Enforcement Officer, Animal Control Specialist, and Office Specialist. On-call coverage is provided to manage after hour emergency animal control calls. The city is divided into seven zones, including commercial centers, and the zones are inspected on a continual rotating basis over a two-week period. A set route is driven each day in addition to the zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van Buren Street. Activity Summary for Code Enforcement Code Enforcement had 110 cases carried over from the previous month, 33 new cases
opened, and 50 cases were closed in January. The chart below demonstrates a breakdown of Code cases by detailing how many cases were carried over from the previous month, opened, closed, and still being addressed.
73
74
75
76
77
78
79
80
88
85
64
110
38
39
40
41
42
43
44
45
44
40
48
33
30
31
32
33
34
35
36
37
68
25
50
50
81
82
83
84
85
86
87
88
85
64
110
348
FEB'21
MAR'21
APR'21
MAY'21
JUN'21
JUL'21
AUG'21
SEP'21
OCT'21
NOV'21
DEC'21
JAN'22
2021-2022 CODE CASE
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
41
D.3.a
Packet Pg. 59
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
Citations Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Number of
Inspections
Conducted 24 211 270 136 40 73 64 64 100 105 90 93
Number of
Notice of
Corrections
Issued 13 18 24 13 20 33 20 24 27 47 32 26
Number of
Notice of
Violations
Issued 2 9 32 10 3 12 9 8 11 11 13 19
Number of
Citations
Issued 3 14 2 14 5 4 4 6 8 14 11 27 *The number of corrections issued does not include vehicle related complaints, illegal dumping referred to Burrtec, or homelessness on public property referred Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and conducts zone inspections and scheduled re-inspections. Weekend code enforcement also handles code violations such as unpermitted yard sales, open house signs, and parking violations. The table below demonstrates weekend code enforcement activities
by type for this fiscal year.
42
D.3.a
Packet Pg. 60
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Graffiti/Vandalism/Illegal Dumping:
There were 2 cases of illegal dumping and 13 cases of graffiti reported in June; all cases have been resolved.
Parking Citations:
In June , there were 31 vehicle related citations were issued; 22 of the citations issued were related to street sweeping enforcement. Street Sweeping in residential areas occurs on the first, second, and third Thursdays of each month.
Other parking citations include expired registration, parking on unpaved surfaces, and commercial vehicles in residential areas. Parking citations are issued by Code Enforcement Staff, as well as Sheriff Deputies.
21
3 3 6 7 6
1 4 5
13
4
13
3 6
22
5
0
36
25
7
20 17 14
5
12
3
15 19
24 21
11
2
19
12 10
45
4 3 4 7 4 5 2 1 3 2 4 2
10 6
15
37
26
12
0
11
16
22
8
52
2 0
11
19
0
11
0 0 0 0 0 0
29
46
23 21
5 2 4 1
0
10
20
30
40
50
60
Feb'21 Mar'21 Apr'21 May'21 Jun'21 July'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs Open house and other signs
Illegal Dumping Follow-up inspections Parking violations
Other Public Nuisance Unpermimitted Construction
43
D.3.a
Packet Pg. 61
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
58
121
227
283
182
266
61 94
155
62 79 22
#
o
f
C
i
t
a
t
i
o
n
s
Street Sweeping Citations
Street Sweeping
Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Parking in Handicap Zone 0 0 2 0 2 3 3 5 2 1 0 3
Other Parking Violations 1 0 8 20 7 13 19 30 21 13 0 2
Expired Registration/Missing plates or tabs 0 5 20 11 6 10 2 10 4 6 1 0
Vehicles Blocking Sidewalk/Driveway 0 1 3 0 2 4 6 13 17 1 0 0
Commercial Vehicle Violations 3 0 1 1 1 7 1 6 8 4 2 0
Recreational Vehicle Violations 0 1 2 2 1 1 1 3 2 4 3 1
Vehicles on Unpaved Surface 0 0 0 0 0 0 11 13 0 0 0 0
72 Hour Parking Warning/Cite 3 7 21 10 8 14 5 20 14 9 3 3
0
20
40
60
80
100
120
Parking Citations
44
D.3.a
Packet Pg. 62
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Non-Owner Occupied/Rental Property Program There are approximately 366 properties in the Program (number is subject to change as
properties get sold or becomes owner occupied) consisting of both single-family units and multiple family units (i.e., apartments, duplexes, triplexes, and quadruplexes). In December, the Rental Inspection invoices were mailed.
Animal Control Services
With the implementation of Animal Control Services, the city has instituted the practice of first making every effort to return stray dogs to its owner, by checking it for tags or microchip. If the owner cannot be identified, the city will place a photograph of the
impounded animal on the City’s Facebook page so that owners can reclaim their pet. Animal Control is also working to identify animals via Facebook who have been sent to the animal shelter and have since been returned to their owner so their status can be updated for the public. If the dog is unlicensed the owner will be given a citation, but the fine is dismissed if the dog is licensed within 7 days.
Riverside County Department of Animal Services stats:
Animal Control Sheltering Services Feb '21 Mar '21 Apr '21 May '21 Jun '21 Jul '21 Aug '21 Sep '21 Oct '21 Nov '21 Dec '21 Jan '22
Animal Intakes
Strays 18 2 4 4 10 6 2 5 2 3 10 4
Stray Dead 1 1 1 3 5 15 4 5 6 3 4 2
Owner Surrender 0 0 0 1 1 0 0 0 0 0 1 1
Other 3 5 0 0 1 0 0 0 1 0 0 0
Total 22 5 5 8 17 21 6 10 9 6 15 7
Animal Disposition
Adopted 0 0 5 2 1 1 1 1 2 2 0 6
Returned to Owner 0 0 0 0 3 1 0 3 1 0 1 1
Euthanized 1 1 1 1 3 5 0 0 1 0 0 1
Other 0 0 0 2 0 1 0 0 1 2 0 1
Total 1 1 6 5 7 8 1 3 5 4 1 9
45
D.3.a
Packet Pg. 63
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
The following stats are from Grand Terrace Animal Control:
Animal Control Officer Investigations
Feb '21 Mar '21 Apr '21 May '21 Jun '21 Jul '21 Aug '21 Sep '21 Oct '21 Nov '21 Dec '21 Jan '22
Barking Complaints 0 1 1 2 0 1 0 0 1 2 0 0
Unlicensed Dogs 0 0 0 7 0 0 0 0 0 82 0 0
Loose Dogs 3 2 3 4 9 2 3 7 6 10 7 6
Loose Dogs Returned to Owner 2 0 3 2 0 2 0 0 7 0 0 1
Animal Welfare Check 1 1 0 1 0 8 0 3 2 0 5 0
Dead Animals 3 2 6 3 16 8 4 7 5 2 6 6
Bites 0 1 0 0 1 1 0 0 1 2 1 0
Other (unfounded, wildlife, etc.) 6 0 2 6 10 6 2 4 2 0 5 1
46
D.3.a
Packet Pg. 64
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
0 10 20 30 40 50 60 70 80 90
JAN…
FEB…
MAR…
APR…
MAY…
JUN…
JUL…
AUG…
SEP…
OCT…
NOV…
DEC…
Animal Control Investigations
Other (unfounded, wildlife, etc.)Bites Dead Animals
Animal Welfare Check Loose Dogs Returned to Owner Loose Dogs
Unlicensed Dogs Barking Complaints
47
D.3.a
Packet Pg. 65
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Dog Licensing Revenue In the beginning of April, Animal Control began canvassing properties with outstanding dog licenses and leaving a door hanger with renewal information to ensure we have the
most accurate count of dogs in our system. Often individuals move away from the City,
and we are not notified and annually those properties are issues renewal notices as typical protocol. During this time there was an influx of individuals renewing their dog licenses and
licensing new dogs. The door hanger indicated they had a month and half to renew the
license, or they may risk receiving a citation. The deadline was extended from February 12th to April 1st due to COVID related issues.
0
$4,882.00
$2,958.50 $2,840.00
$754.00
$298.00
$817.00 $784.00 $784.00 $901.00
$2,355.00
$1,356.50 $1,610.00
0
1000
2000
3000
4000
5000
6000
Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Dog License Revenue
(Over the Counter)
48
D.3.a
Packet Pg. 66
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
$142.00
$110.00 $88.00
$-$-$-
$88.00
$15.00
$274.00
$180.00
$208.00
$335.00
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
$350.00
$400.00
Feb'21 Mar'21 Apr'21 May'21 June'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Dog License Revenue
(Online)
$5,024.00
$3,068.50 $2,928.00
$754.00
$298.00
$817.00 $872.00
$446.00
$1,175.00
$2,535.00
$1,564.50
$1,945.00
$-
$1,000.00
$2,000.00
$3,000.00
$4,000.00
$5,000.00
$6,000.00
Feb'21 Mar'21 Apr'21 May'21 June'21 July'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Combined Dog License Revenue
49
D.3.a
Packet Pg. 67
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
City of Grand Terrace
Public Works Department
Public Works
• Engineering
• Waste Generation Report
• Missed Pick-Up Report
• Public Works Administration
• CIP Contracts
50
D.3.a
Packet Pg. 68
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
DATE:
August 12, 2022
TO: KONRAD BOLOWICH, CITY MANAGER
CITY MANAGER’S OFFICE
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT:
JUNE 2022 - MONTHLY REPORT – PUBLIC WORKS
DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Public Works Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement
Program (CIP). This includes for the administration, planning, programming, design,
construction management, and construction of capital projects throughout the City. Grant
funding (when available) are sought after to supplement project funding.
WORK RELEASE HOURS
Maintenance was supplemented by 317 work release hours during the month of
February.
READY311 MONTHLY STATS
JUNE2022
REQUEST
RECEIVED THIS
MONTH
REQUEST
RESOLVED
REQUEST IN
PROCESS
READY311 WORK ORDERS ONLY 10 10 0
REQUEST ROLLOVER FROM
PREVIOUS MONTHS
7
TOTAL WORK ORDERS TO BE
COMPLETED
7 51
D.3.a
Packet Pg. 69
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
POTHOLES
The table below shows the potholes reported via Ready311 through the month of
February. It takes on average 15 days to have a pothole repaired. Factors that contribute to
delays are staffing issues, size of potholes, and readily available supplies dependent on
the size of the pothole.
# Open Date Repair Date # Days Location
496385 1/5/2021 01/29/2021 24 Mt Vernon Ave
496387 1/5/2021 01/29/2021 24 Mt Vernon Ave
510142 1/25/2021 01/29/2021 3 Pico St
517036 02/04/21 02/04/21 0 Van Buren Ave
517037 02/04/21 02/04/21 0 Pico St
31146 3/16/2021 4/20/2021 35 Pico St
31399 3/25/2021 5/17/2021 53 Pico St
32793 5/20/2021 Van Buren Ave
32982 5/27/2021 6/18/2021 22 Mt Vernon Ave
33154 6/4/2021 6/10/2021 6 Oriole Ave
33509 6/18/2021 6/28/2021 10 Mt Vernon Ave
33518 6/18/2021 6/28/2021 10 Oriole Ave
33573 6/21/2021 7/8/2021 17 Michigan Ave
33751 6/30/2021 8/19/2021 50 Pico Ave
34324 7/23/2021 Closed 19 Arliss Dr
34324 7/23/2021 8/11/2021 19 Arliss Dr
34659 8/4/2021 8/6/2021 2 Barton Rd
35418 8/26/2021 8/31/2021 5 Westwood St
35455 8/27/2021 8/31/2021 4 Minona Dr
35591 9/1/2021 9/2/2021 1 Grand Terrace Rd
35591 9/1/2021 9/20/2021 19 Grand Terrace Rd
36436 10/6/2021 10/18/2021 12 Arliss Dr
36606 10/13/2021 11/13/2021 31 Mt Vernon Ave
36624 10/14/2021 10/18/2021 4 Mt Vernon Ave
36922 10/31/2021 11/2/2021 2 Mirado Ave
37892 12/29/2021 1/21/2022 23 La Cadena Dr
38068 1/11/2022 1/13/2022 2 De Berry St
37995 1/5/2022 1/13/2022 8 Kingston St 52
D.3.a
Packet Pg. 70
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
39955 3/31/2022 5/24/2022 54 De Soto St
41750 6/6/2022 Emerald St
42204 6/22/2022 7/8/2022 16 Finch St
53
D.3.a
Packet Pg. 71
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Park Shelter Reservations and Community Room Reservations
Park shelter reservations have resumed, and residents must follow all of San Bernardino
County Covid-19 related guidelines. Community Room reservations have opened to limited
groups.
Park Maintenance
Richard Rollins Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull Daily M-Fr, S*
Griffin Park ---
Location
Grass mowed
Full-service
planter
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip
Weekly
---
Oriole slope --- Once
Orange Grove Parkway
---
Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
Park Grass mowed Full-service planter maintenance
Gopher service Restroom Trash
service (a.m.) receptacle service
54
D.3.a
Packet Pg. 72
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
CITY OF GRAND TERRACE MISS
REPORT – MAY 2022
SERVICE ADDRESS Column1 DATE OF CALL DATE COMPLETED WO DESCR SERVICE NOTES
23243 GLENDORA DR 05/04/2022 05/04/2022 MISS TRASH WAS MISSED - ( FRAIL HANDICAP SERVICE )
22310 BARTON RD 05/06/2022 05/06/2022 MISS DRIVER SERVICE THIS ACCOUNT TODAY AS IT WAS
MISSED YESTERDAY.
22837 MINONA DR 05/12/2022 05/12/2022 MISS MISS 96 GAL BBL (BBL PLACED OFF ETON ST)
22430 BARTON RD 05/12/2022 05/13/2022 MISS MISS 2YD BIN PER RICHARD
23045 JENSEN CT 05/19/2022 05/19/2022 MISS MISS 96 GAL BBL GW. SOME RESIDENTS ON THAT
ST. WERE MISSED AS WELL PER CUSTOMER
12807 DARWIN AVE 05/23/2022 05/23/2022 MISS TRASH WAS MISSED, NEIGHBORS AS WELL. RETURN
TO SERVICE.
55
D.3.a
Packet Pg. 73
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Sheriff’s Contract
•Law Enforcement Services
56
D.3.a
Packet Pg. 74
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
San Bernardino County
Sheriff’s Department
Services May 2022 June 2022
Officer Contact and Calls 1,129 1,075
Monthly Citation Data May 2022 June 2022
Stops 148 208
Citations Issued 76 112
Calls to Dispatch May 2022 June 2022
Emergency 5 4
Priority 1 141 121
Priority 2 48 53
Priority 3 177 126
Priority 4 89 70
Totals 460 374
vankagans@gmail.com
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
5 4
141 121
48 53
177
126
89
70
0
50
100
150
200
250
300
350
400
450
500
May June
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
57
D.3.a
Packet Pg. 75
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
58
D.3.a
Packet Pg. 76
At
t
a
c
h
m
e
n
t
:
C
i
t
y
M
a
n
a
g
e
r
J
u
n
e
2
0
2
2
R
e
p
o
r
t
[
F
i
n
a
l
]
(
D
e
p
a
r
t
m
e
n
t
M
o
n
t
h
l
y
A
c
t
i
v
i
t
y
R
e
p
o
r
t
-
J
u
n
e
2
0
2
2
)
AGENDA REPORT
MEETING DATE: August 23, 2022 Council Item
TITLE: Approval of the July-2022 Check Register in the Amount of $729,737.43
PRESENTED BY: Christine Clayton, Senior Accountant
RECOMMENDATION: Approve the Check Register No. 07312022 in the amount of $729,737.43 as submitted, for the month ending July 31, 2022.
2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations and operational costs. BACKGROUND: The check register for the month of July-2022 has been prepared in accordance with
Government Code §37202 and is hereby submitted for City Council’s approval. The check register lists all vendor payments for the respective month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. The check registers list all payments made to vendors
and employee reimbursements during the month of July-2022. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. DISCUSSION:
CHECK REGISTER A total of $729,737.43 in accounts payable checks and/or wires were issued during the period for services, reimbursements, supplies and contracts and are detailed in the
individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of July-2022.
D.4
Packet Pg. 77
Payments larger than $10,000:
Check No. Payee Description Amount
79229 WEST COAST ARBORISTS MAY 2022 TREE PRUNING $14,848.00
79244 ARROWHEAD CREDIT UNION JUN-JUL 2022 VISA CHARGES $10,460.13
79247 RAMS MAY 2022 INTERIM FINANCE DIRECTOR SVCS $12,000.00
16837397 CA PUB EMPLOYEES RETIRE JUL 2022 PERS HEALTH INS $20,390.81
16853326 CALPERS UNFUNDED ACCRUED LIABILITY $560,514.00
23026966 SO CAL EDISON JUN 2022 ENERGY USAGE $17,580.00
TOTAL PAYMENTS LARGER THAN $10,000 $635,792.94
PAYROLL Payroll costs for the month:
Pay Per. Period Start Period End Pay Date Amount
JUL-22
1 From 06/25/2022 to 07/08/2022 07/14/2022 $50,538.37
2 From 07/09/2022 to 07/22/2022 07/28/2022 $51,841.45
$102,379.82
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved Budget for Fiscal Year 2022-23 in the amount of:
Description Amount
JUL-22
Check Register $729,737.43
Payroll $102,379.82
$832,117.25
ATTACHMENTS:
• Check Register Account Index (PDF)
• July 2022 Check Register (PDF)
APPROVALS:
Christine Clayton Completed 08/09/2022 1:44 PM
D.4
Packet Pg. 78
Finance Completed 08/09/2022 1:45 PM
City Manager Completed 08/09/2022 1:55 PM
City Council Pending 08/23/2022 6:00 PM
D.4
Packet Pg. 79
CITY OF GRAND TERRACE
FY2020-21
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
D.4.a
Packet Pg. 80
At
t
a
c
h
m
e
n
t
:
C
h
e
c
k
R
e
g
i
s
t
e
r
A
c
c
o
u
n
t
I
n
d
e
x
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING
19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT
36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT
45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES
46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES
47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE
48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING
49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES
50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS
52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS
61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES
62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING
63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS
64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE
65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES
66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE
67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION
68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM.
69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS
70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT
73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS
74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS
75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT
76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER
77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES
90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION
95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
City of Grand Terrace Check Register Index
D.4.a
Packet Pg. 81
At
t
a
c
h
m
e
n
t
:
C
h
e
c
k
R
e
g
i
s
t
e
r
A
c
c
o
u
n
t
I
n
d
e
x
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
CITY OF GRAND TERRACE
FY2022-23
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For the
Period Ending July 31, 2022
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
D.4.b
Packet Pg. 82
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
(07/14/22-10/13/22)
CITY COUNCIL & PLANNING COMMISSION
& RESET
PROCESSING FOR MAY 2022
APR 2022
MAY 2022
MAY 2022
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
79210 07/14/2022 ADT SECURITY SERVICES 928685680 1ST QTR 1ST QTR SECURITY MONITORING 06/27/2022
B 10-017-00-00 160.83
160.83
160.83
79211 07/14/2022 BENSON PRODUCTIONS 1586 JUN 2022 AUDIO/VISUAL SVCS FOR 06/29/2022
E 10-380-250-000-000 990.00
990.00
990.00
79213 07/14/2022 CHAMPION FIRE SYSTEMS INC 63306 CITY HALL ALARM TROUBLESHOOT 06/26/2022
E 10-195-246-000-000 144.00
144.00
144.00
79214 07/14/2022 DATA TICKET INC 138722 GT CODE ENFORCEMENT CITATION 06/29/2022
E 10-185-255-000-000 801.53
801.53
137968 GT STREET SWEEPING INVOICE FOR 05/31/2022
E 10-140-255-000-000 227.90
227.90
139229 GT STREET SWEEPING INVOICE FOR 06/29/2022
E 10-140-255-000-000 105.60
105.60
138988 GT CITATION PROCESSING FEES FOR 06/29/2022
E 10-140-255-000-000 88.77
88.77
D.4.b
Packet Pg. 83
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
APR 2022
NUTRITION PROGRAM
& GROUNDS
PLAN REVIEW
137616 GT FIRE WORKS INVOICE FOR 05/31/2022
E 10-140-255-000-000 3.00
3.00
1,226.80
79215 07/14/2022 EYEMED FIDELITY SECURITY LIFE 165334586 JUL 2022 EMPLOYEE PAID VISION INS 06/21/2022
B 10-017-00-00 82.26
82.26
82.26
79216 07/14/2022 FAMILY SERVICE ASSOCIATION 06-2022-300604 10/2021 - 03/2022 CDBG SENIOR CTR 07/01/2022
E 22-425-305-000-000 4,258.63
4,258.63
4,258.63
79217 07/14/2022 FRUIT GROWERS SUPPLY 92316674 IRRIGATION SUPPLIES FOR PARKS 06/29/2022
E 10-175-245-000-000 184.75
E 10-175-246-000-000 163.42
E 10-195-245-000-000 32.26
E 10-450-245-000-000 289.35
669.78
92316677 FY2021-2022 SUPPLIES FOR PARKS 06/29/2022
E 10-175-220-000-000 11.29
E 10-450-245-000-000 34.05
45.34
715.12
79218 07/14/2022 GOLDEN STAR INVESTMENT 06232022 REFUNDABLE DEPOSIT FOR BUILDING 06/23/2022
B 23-510-79-00 2,283.70
2,283.70
2,283.70
D.4.b
Packet Pg. 84
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
MODULE
PROCESSING FEES
INSTALLATION
79219 07/14/2022 GOVINVEST INC 2022-3674 FY2022-23 SUBSCRIPTION - COSTING 06/01/2022
B 10-017-00-00 5,248.95
5,248.95
5,248.95
79220 07/14/2022 HDL SOFTWARE LLC SIN018855 MAY 2022 BUSINESS LICENSE 05/31/2022
E 10-140-250-000-000 279.80
279.80
279.80
79221 07/14/2022 HIGH TECH SECURITY SYSTEMS 139666 CAMERAS, HARD DRIVE, DVR, AND 06/22/2022
E 10-195-246-000-000 1,772.63
1,772.63
1,772.63
79222 07/14/2022 MORAN JANITORIAL SERVICES LLC 2069 JUN 2022 JANITORIAL SERVICES 07/06/2022
E 10-195-245-000-000 1,304.00
E 10-450-245-000-000 1,325.00
2,629.00
2,629.00
79223 07/14/2022 ODP BUSINESS SOLUTIONS LLC 250191554001 FY 2021-22 OFFICE SUPPLIES 06/22/2022
E 10-190-210-000-000 263.60
E 10-370-210-000-000 207.11
470.71
247903536001 FY2021-22 OFFICE SUPPLIES 06/17/2022
E 10-172-210-000-000 -38.65
E 10-175-210-000-000 -88.57
E 10-190-210-000-000 447.71
320.49
251156982001 FY2021-22 OFFICE SUPPLIES 06/23/2022
E 10-190-210-000-000 273.64
273.64
250966194001 FY 2021-22 OFFICE SUPPLIES 06/21/2022
E 10-125-210-000-000 260.53
260.53
D.4.b
Packet Pg. 85
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
250909796001
CITY HALL & SENIOR CENTER
248001656001 FY 2021-22 OFFICE SUPPLIES 06/23/2022
E 10-125-210-000-000 37.70
37.70
248024106001 FY 2021-22 OFFICE SUPPLIES 06/23/2022
E 10-125-210-000-000 13.33
13.33
248024109001 FY 2021-22 OFFICE SUPPLIES 06/23/2022
E 10-125-210-000-000 12.06
12.06
FY 2021-22 OFFICE SUPPLIES 06/21/2022
E 10-125-210-000-000 8.67
8.67
247921108001 FY 2021-22 OFFICE SUPPLIES 06/17/2022
E 10-175-210-000-000 5.30
5.30
1,402.43
79224 07/14/2022 SITEONE LANDSCAPE SUPPLY 120909147-001 IRRIGATION SUPPLIES FOR PARKS 06/29/2022
E 10-450-245-000-000 1,098.64
1,098.64
1,098.64
79225 07/14/2022 SPARKLETTS 9637116 07012022 JUN2022 BOTTLED WATER SVCS FOR 07/01/2022
E 10-190-238-000-000 352.27
E 10-805-238-000-000 117.86
470.13
470.13
79226 07/14/2022 ST FRANCIS ELECTRIC 171033128 JUN 2022 ROUTINE SIGNAL LIGHT MAINT 06/30/2022
E 16-510-255-000-000 563.85
563.85
171033126 MAY 2022 ROUTINE SIGNAL LIGHT MAINT 05/31/2022
E 16-510-255-000-000 563.85
563.85
D.4.b
Packet Pg. 86
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
0153825062322
171033127 MAY 2022 RESPONSE SIGNAL LIGHT MAINT 05/31/2022
E 16-510-255-000-000 528.00
528.00
171033129 JUN 2022 RESPONSE SIGNAL LIGHT MAINT 06/30/2022
E 16-510-255-000-000 111.00
111.00
1,766.70
79227 07/14/2022 TIME WARNER CABLE 0228510062522-A CITY HALL INTERNET - JUN-JUL 22 06/25/2022
E 10-190-238-000-000 129.98
129.98
SR CENTER INTERNET - HSD3 - JUN-JUL 2022 06/23/2022
E 10-805-238-000-000 99.99
99.99
229.97
79228 07/14/2022 VERIZON WIRELESS 9909599250 ALPR CARD LINE CHARGES MAY-JUN 2022 06/23/2022
E 10-190-235-000-000 190.05
190.05
190.05
79229 07/14/2022 WEST COAST ARBORISTS INC 187344 MAY 2022 ROUTINE TREE PRUNING 05/15/2022
E 20-100-245-000-000 14,848.00
14,848.00
14,848.00
79230 07/14/2022 WILLDAN 00623437 MAY22 ON-CALL ENGINEERING SERVICES 06/24/2022
E 16-900-255-000-000 175.00
175.00
175.00
79231 07/14/2022 AMERICAN FIDELITY ASSURANCE CO 6056108 JUL 2022 EMP PAID FLEX SPEND/DEP CARE 07/04/2022
B 23-250-10-00 479.14
479.14
479.14
D.4.b
Packet Pg. 87
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
RENEWAL
79232 07/14/2022 AT AND T JULY 2022 AT&T JULY 2022 AT&T 07/01/2022
E 10-190-235-000-000 1,723.94
E 10-450-235-000-000 265.00
E 10-805-235-000-000 493.52
E 10-808-235-000-000 521.94
3,004.40
3,004.40
79233 07/14/2022 DMV RENEWAL LIC #61735X1 FY2022-23 DMV VEHICLE REGISTRATION 07/01/2022
E 65-425-220-000-000 470.00
470.00
470.00
79234 07/14/2022 HIGH TECH SECURITY SYSTEMS 139586 FY2022-23 SECURITY MAINTENANCE 07/01/2022
E 10-175-246-000-000 300.00
E 10-195-247-000-000 300.00
E 10-450-246-000-000 300.00
900.00
900.00
79235 07/14/2022 WILLIAM HUSSEY JUL2022 BH HLTH REIM JUL 2022 BH HEALTH REIMBURSEMENT 07/11/2022
E 10-110-142-000-000 282.15
282.15
282.15
79236 07/14/2022 PAY PLUS SOLUTIONS INC 28834 CALPERS MONTHLY CHARGES - JUL 2022 07/01/2022
E 10-140-255-000-000 515.81
515.81
515.81
79237 07/14/2022 QUADIENT LEASING USA INC N9480144 MAY-AUG22 POSTAGE METER LEASE 07/02/2022
E 10-190-211-000-000 785.90
785.90
785.90
D.4.b
Packet Pg. 88
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
WASTE SERVICES
2022-23
RENTAL
SENIOR CENTER
JUL-AUG 2022
79238 07/14/2022 SAN BERNARDINO COUNTY FIRE DEP GT123CC JUL-SEP 22 HOUSEHOLD HAZARDOUS 07/01/2022
E 10-187-258-000-000 4,935.01
4,935.01
4,935.01
79239 07/14/2022 SB COUNTY TREASURER 1800000981 LAFCO APPORTIONMENT ANNUAL FEE 07/01/2022
E 10-190-265-000-000 963.64
963.64
963.64
79240 07/14/2022 SPARKLETTS 16179154 070222 JUL2022 WATER FILTRATION SYSTEM 07/02/2022
E 10-190-238-000-000 95.90
95.90
95.90
79241 07/14/2022 TERMINIX 422111989 JUL 2022 PEST CONTROL SVCS 07/01/2022
E 10-805-245-000-000 100.00
100.00
422111695 JUL 2022 PEST CONTROL SVCS CITY HALL 07/01/2022
E 10-195-245-000-000 100.00
100.00
200.00
79242 07/14/2022 TIME WARNER CABLE 0262246070322 RICHARD ROLLINS PARK INTERNET 07/03/2022
E 10-450-238-000-000 319.98
319.98
319.98
79243 07/14/2022 UNDERGROUND SERVICE ALERT 620220299 JUL 2022 MONTHLY DATABASE MAINT FEE 07/01/2022
E 16-900-220-000-000 100.75
100.75
100.75
D.4.b
Packet Pg. 89
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
79244 07/22/2022 ARROWHEAD CREDIT UNION JUN2022 VISA JUN-JUL 2022 VISA CHARGES 07/02/2022
E 10-110-210-000-000 OFFICE SUPPLIES 152.18
E 10-110-270-000-000 CONFERENCE 2,400.00
E 10-120-220-000-000 MTRLS & SUPPLIES 70.41
E 10-120-230-000-000 ADVERTISING 260.00
E 10-120-265-000-000 MEMBERSHIP/DUES 39.99
E 10-120-270-000-000 CONFERENCE 728.43
E 10-125-220-000-000 MTRLS & SUPPLIES 17.50
E 10-125-230-000-000 ADVERTISING 144.27
E 10-125-265-000-000 MEMBERSHIP/DUES 269.00
E 10-125-270-000-000 CONFERENCE 637.76
E 10-140-210-000-000 OFFICE SUPPLIES 44.43
E 10-172-210-000-000 OFFICE SUPPLIES 253.41
E 10-172-268-000-000 TRAINING 52.53
E 10-172-272-000-000 VEHICLE MAINT 862.37
E 10-175-210-000-000 OFFICE SUPPLIES 82.66
E 10-175-230-000-000 ADVERTISING 311.44
E 10-185-219-000-000 MTRLS & SUPPLIES 70.03
E 10-185-268-000-000 TRAINING -40.00
E 10-185-272-000-000 VEHICLE MAINT 752.28
E 10-190-210-000-000 OFFICE SUPPLIES 54.84
E 10-190-220-000-000 MTLRS & SUPPLIES 56.45
E 10-190-235-000-000 CITY HALL PHONES 303.42
E 10-195-257-000-000 HVAC MAINT 921.92
E 10-370-210-000-000 OFFICE SUPPLIES 1,351.42
E 10-450-245-000-000 MTRLS & SUPPLIES 605.77
E 69-120-220-000-000 COMMUNITY DAY 57.62
10,460.13
10,460.13
79245 07/22/2022 HOME DEPOT CREDIT SERVICE 2622695 SUPPLIES FOR CITY HALL AND PW 06/14/2022
E 10-175-218-000-000 66.78
E 10-195-245-000-000 61.96
E 10-195-246-000-000 11.70
140.44
7622148 SUPPLIES FOR PARKS 06/09/2022
E 10-450-245-000-000 80.43
80.43
D.4.b
Packet Pg. 90
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
9270982
VACCINATION CLINIC - 06/04/2022
INTERIM FINANCE DIRECTOR
SUPPLIES FOR CITY HALL 06/17/2022
E 10-195-245-000-000 48.21
48.21
6623397 SUPPLIES FOR CITY HALL 06/20/2022
E 10-195-246-000-000 6.04
6.04
9211265 RETURNED SUPPLIES FOR CITY HALL 06/17/2022
E 10-195-245-000-000 -61.96
-61.96
213.16
79246 07/22/2022 LOMA LINDA ANIMAL HOSPITAL 06302022 42 RABIES SHOTS AT THE RABIES 07/18/2022
E 10-187-256-000-000 420.00
420.00
420.00
79247 07/22/2022 ROGERS ANDERSON MALODY SCOTT 70954 MAY 2022 PROFESSIONAL SERVICES FOR 05/31/2022
E 10-120-250-000-000 12,000.00
12,000.00
12,000.00
79248 07/22/2022 WEST COAST ARBORISTS INC 187805 JUNE 2022 CITYWIDE TREE MAINTENANCE 06/30/2022
E 20-100-245-000-000 9,498.00
9,498.00
9,498.00
79249 07/22/2022 A STORAGE PLACE 08/01/2022 - B3334 AUGUST RENT FOR UNIT B3334 07/18/2022
E 10-140-241-000-000 362.00
362.00
08/01/2021 - B15 AUGUST RENT FOR UNIT B15 07/18/2022
E 10-140-241-000-000 174.00
174.00
536.00
D.4.b
Packet Pg. 91
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
HAPER AND WILDAN
- A. CAPIZ
JUL-AUG 2022
INSURANCE
79250 07/22/2022 DENTAL HEALTH SERVICES 2232391 AUG 2022 EMPLOYEE PAID DENTAL INS 07/16/2022
B 10-022-70-00 389.75
389.75
389.75
79251 07/22/2022 DOG WASTE DEPOT 494939 DOG WASTE ROLL BAGS (4,000 BAGS)07/13/2022
E 10-450-245-000-000 147.49
147.49
147.49
79252 07/22/2022 FEDEX 7-812-87386 EXPRESS MAILING SERVICES - HARDY & 07/07/2022
E 10-190-211-000-000 85.10
85.10
85.10
79253 07/22/2022 S B DEPT OF PUBLIC HEALTH IN0383786 BACKFLOW TESTING & CERTIFICATION 07/06/2022
E 10-175-268-000-000 144.00
144.00
144.00
79254 07/22/2022 TIME WARNER CABLE 0007245070722 SR CTR CABLE INTERNET BLDG 3 - 07/07/2022
E 10-805-238-000-000 285.74
285.74
285.74
487154 07/27/2022 AMERICAN FIDELITY ASSURANCE CO D487154 AUG 2022 - EMPLOYEE CANCER & ACCIDENT 08/01/2022
B 23-250-20-00 283.56
283.56
283.56
1920609 07/11/2022 SO CA GAS COMPANY JUN 2022 GAS SERVICE JUN 2022 GAS SERVICE 07/11/2022
E 10-190-238-000-000 907.30
E 10-805-238-000-000 94.33
1,001.63
1,001.63
D.4.b
Packet Pg. 92
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
6/16/2022
06/30/2022
PAY DATE 06/10/2022 - L. HALL
16805506 07/05/2022 PUBLIC EMPLOYEES RETIREMENT PAYDTE 06162022 PERS RETIREMENT CONTRIBUTIONS FOR PAY DATE 06/16/2022
B 10-022-62-00 7,312.90
7,312.90
7,312.90
16805522 07/05/2022 PUBLIC EMPLOYEES RETIREMENT PAYDTE 06302022 PERS RETIREMENT CONTRIBUTIONS FOR PAY DATE 06/30/2022
B 10-022-62-00 6,958.51
6,958.51
6,958.51
16834220 07/18/2022 PUBLIC EMPLOYEES RETIREMENT 16834220 RETIREMENT CONTRIBUTIONS FILING FOR 06/16/2022
B 10-022-62-00 93.26
93.26
93.26
16837397 07/01/2022 CA PUB EMPLOYEES RETIRE SYSTEM 07012022 HPERS JUL 2022 PERS HEALTH INS ACH 1002142969 06/14/2022
B 10-017-00-00 20,390.81
20,390.81
20,390.81
16841219 07/01/2022 PUBLIC EMPLOYEES RETIREMENT 2021-22 SURV BNFTS 2021-22 SURVIVOR BENEFITS 06/20/2022
E 10-120-139-000-000 84.60
E 10-125-139-000-000 98.70
E 10-140-139-000-000 155.10
E 10-172-139-000-000 63.92
E 10-175-139-000-000 154.16
E 10-185-139-000-000 169.20
E 10-370-139-000-000 139.12
E 10-450-139-000-000 109.98
E 16-175-139-000-000 70.50
E 52-400-139-000-000 2.82
E 65-425-139-000-000 56.40
1,104.50
1,104.50
D.4.b
Packet Pg. 93
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
CONFIRM #1002143105
CONFIRM #1002155464
16853326 07/12/2022 CALPERS 100000016853326 UNFUNDED ACCRUED LIAB RATE PLAN 1609 07/01/2022
B 10-017-00-00 560,514.00
560,514.00
560,514.00
16853337 07/12/2022 CALPERS 10000016853337 UNFUNDED ACCRUED LIAB RATE PLAN 27159 07/01/2022
B 10-017-00-00 9,863.00
9,863.00
9,863.00
16853345 07/12/2022 CALPERS 100000016853345 UNFUNDED ACCRUED LIAB RATE PLAN 30104 07/01/2022
B 10-017-00-00 7,595.00
7,595.00
7,595.00
16853925 07/01/2022 CALPERS 457 PLAN PAYDATE 06162022 457 EFT PAYMENT CALPERS ACH 06/16/2022
B 10-022-63-00 1,330.00
B 10-022-64-00 218.57
1,548.57
1,548.57
16873465 07/18/2022 CALPERS 457 PLAN PAYDATE 06302022 457 EFT PAYMENT CALPERS ACH 06/30/2022
B 10-022-63-00 1,330.00
B 10-022-64-00 218.57
1,548.57
1,548.57
D.4.b
Packet Pg. 94
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
Invoice #
Check Register
CITY OF GRAND TERRACE
As of 7/31/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
23026966 07/07/2022 SO CA EDISON COMPANY JUN 2022 EDISON JUN 2022 ENERGY USAGE 06/28/2022
E 10-172-238-000-000 164.54
E 10-175-238-000-000 164.54
E 10-190-238-000-000 8,727.23
E 10-450-238-000-000 1,460.99
E 16-510-238-000-000 6,754.86
E 26-600-238-000-000 65.64
E 26-601-238-000-000 53.32
E 26-602-238-000-000 73.83
E 26-603-238-000-000 12.31
E 26-604-238-000-000 56.95
E 26-605-238-000-000 45.79
17,580.00
17,580.00
82245451 07/07/2022 WEX BANK 82245451 JUN-JUL 2022 VEHICLE FUEL CHEVRON 07/06/2022
E 10-172-272-000-000 30.00
E 10-175-272-000-000 1,685.10
E 10-185-272-000-000 278.30
E 65-425-272-000-000 1,490.42
3,483.82
3,483.82
300865178 07/25/2022 CENTURYLINK 300865178 JUL 2022 PHONE & INTERNET SERVICES 07/17/2022
E 10-190-235-000-000 1,498.23
1,498.23
1,498.23
1727809510 07/15/2022 VERIZON WIRELESS 9910030310 JUN-JUL 2022 MONTHLY PHONE CHARGES 07/01/2022
E 10-172-235-000-000 50.99
E 10-175-240-000-000 724.79
E 10-185-235-000-000 153.84
E 10-370-235-000-000 25.49
E 10-805-238-000-000 760.28
E 65-425-235-000-000 40.99
1,756.38
1,756.38
Total Checks:729,737.43
D.4.b
Packet Pg. 95
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
D.4.b
Packet Pg. 96
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
This page left intentionally blank.
D.4.b
Packet Pg. 97
At
t
a
c
h
m
e
n
t
:
J
u
l
y
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
(
J
u
l
y
-
2
0
2
2
C
h
e
c
k
R
e
g
i
s
t
e
r
i
n
t
h
e
A
m
o
u
n
t
o
f
$
7
2
9
,
7
3
7
.
4
3
)
AGENDA REPORT
MEETING DATE: August 23, 2022 Council Item
TITLE: Authorize Purchase Order for Replacement Street Signs and Sign Drilling Equipment
PRESENTED BY: Shanita Tillman, Management Analyst
RECOMMENDATION: 1. Authorize the expenditure of $33,935.48 from ARPA Fund (Fund 94) for the purchase of replacement of City street signs and $5,484.89 sign drilling equipment
2. Authorize City Manager to execute a purchase order and
all necessary sales documentation to procure City street signs and sign drilling equipment
2030 VISION STATEMENT: This staff report supports Goal #1, Ensuring Fiscal Viability BACKGROUND:
On March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law by
President Biden. This established the Coronavirus State & Local Fiscal Recovery Fund
(SLFRP) for local governments (cities and towns) across the U.S. to receive a funding
allocation. On April 26, 2022, Council approved allocation for ARPA funds and $150,000
was used toward street sign replacement for faded, missing, and damaged signs.
DISCUSSION:
The existing signs throughout the City have wear and tear due to the elements, and over the years staff has received numerous complaints regarding the visibility of street signs. Staff anticipates replacing 316 street name signs and acquiring 107 traffic signs. Per the City’s Fiscal Policy staff has obtained the following three quotes:
Traffic Management Products, Inc. $33,935.48
Safety Network Traffic Signs $35,584.89
Statewide Riverside $41,521.12
In addition, in order to effectively place the signs, the purchase of a Cobra Combi is
essential as serves in many capacities by cutting, breaking, compacting, driving, drilling or splitting rocks. Two quotes have been obtained for this product from Crowder Supply at $5,484.89 and Berntsen at $5,975.15. Staff is recommending the selection from the lowest bidder Traffic Management
D.5
Packet Pg. 98
Products, Inc. and the purchase of the Cobra Combi from Crowder Supply. FISCAL IMPACT:
The purchase will not have an impact on the General Fund. The expenditure of $39,910.63 will come from the American Rescue Plan Act Fund, account 94-175-229-000.
ATTACHMENTS:
• Traffic Management Quote (PDF)
• Safety Network Quote (PDF)
• Berntsen Quote (PDF)
• Crowder Supply Quote (PDF)
• Statewide Riverside Quote (PDF)
APPROVALS:
Shanita Tillman Completed 08/03/2022 2:55 PM
Finance Completed 08/03/2022 2:55 PM
City Manager Completed 08/03/2022 2:56 PM
City Council Pending 07/26/2022 6:00 PM
D.5
Packet Pg. 99
D.5.a
Packet Pg. 100
At
t
a
c
h
m
e
n
t
:
T
r
a
f
f
i
c
M
a
n
a
g
e
m
e
n
t
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.a
Packet Pg. 101
At
t
a
c
h
m
e
n
t
:
T
r
a
f
f
i
c
M
a
n
a
g
e
m
e
n
t
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.a
Packet Pg. 102
At
t
a
c
h
m
e
n
t
:
T
r
a
f
f
i
c
M
a
n
a
g
e
m
e
n
t
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.a
Packet Pg. 103
At
t
a
c
h
m
e
n
t
:
T
r
a
f
f
i
c
M
a
n
a
g
e
m
e
n
t
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.a
Packet Pg. 104
At
t
a
c
h
m
e
n
t
:
T
r
a
f
f
i
c
M
a
n
a
g
e
m
e
n
t
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.a
Packet Pg. 105
At
t
a
c
h
m
e
n
t
:
T
r
a
f
f
i
c
M
a
n
a
g
e
m
e
n
t
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.a
Packet Pg. 106
At
t
a
c
h
m
e
n
t
:
T
r
a
f
f
i
c
M
a
n
a
g
e
m
e
n
t
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.b
Packet Pg. 107
At
t
a
c
h
m
e
n
t
:
S
a
f
e
t
y
N
e
t
w
o
r
k
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.b
Packet Pg. 108
At
t
a
c
h
m
e
n
t
:
S
a
f
e
t
y
N
e
t
w
o
r
k
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.b
Packet Pg. 109
At
t
a
c
h
m
e
n
t
:
S
a
f
e
t
y
N
e
t
w
o
r
k
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.b
Packet Pg. 110
At
t
a
c
h
m
e
n
t
:
S
a
f
e
t
y
N
e
t
w
o
r
k
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.c
Packet Pg. 111
At
t
a
c
h
m
e
n
t
:
B
e
r
n
t
s
e
n
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.c
Packet Pg. 112
At
t
a
c
h
m
e
n
t
:
B
e
r
n
t
s
e
n
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.d
Packet Pg. 113
At
t
a
c
h
m
e
n
t
:
C
r
o
w
d
e
r
S
u
p
p
l
y
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.d
Packet Pg. 114
At
t
a
c
h
m
e
n
t
:
C
r
o
w
d
e
r
S
u
p
p
l
y
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.e
Packet Pg. 115
At
t
a
c
h
m
e
n
t
:
S
t
a
t
e
w
i
d
e
R
i
v
e
r
s
i
d
e
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.e
Packet Pg. 116
At
t
a
c
h
m
e
n
t
:
S
t
a
t
e
w
i
d
e
R
i
v
e
r
s
i
d
e
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
D.5.e
Packet Pg. 117
At
t
a
c
h
m
e
n
t
:
S
t
a
t
e
w
i
d
e
R
i
v
e
r
s
i
d
e
Q
u
o
t
e
(
A
u
t
h
o
r
i
z
e
P
u
r
c
h
a
s
e
O
r
d
e
r
f
o
r
R
e
p
l
a
c
e
m
e
n
t
S
t
r
e
e
t
S
i
g
n
s
a
n
d
S
i
g
n
D
r
i
l
l
i
n
g
E
q
u
i
p
m
e
n
t
)
AGENDA REPORT
MEETING DATE: August 23, 2022 Council Item
TITLE: Adopt Ordinance No. 341 of the City Council of the City of Grand Terrace, California, Amending Section 5.42.170
(Containers - Located for Collection) of Chapter 5.42
(Integrated Waste Management) of Title 5 (Business Taxes, Licenses and Regulations) of the Grand Terrace Municipal Code to Identify Locations for Placement of Residential Waste Containers for Pick-Up by Waste Haulers
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: That the City Council Approve the Ordinance to Identify Locations for Placement of Residential Waste Containers for Pick-Up by Waste Haulers
2030 VISION STATEMENT: This staff report supports Goal #2, Maintain Public Safety. BACKGROUND: On August 9, 2022, the City Council introduced for first reading an amendment to Section 5.42.170 (Containers – Located for Collection) of Chapter 5.42 (Integrated Waste Management) of Title 5 (Business Taxes, Licenses and Regulations) of the
Grand Terrace Municipal Code to Identify Locations for Placement of Residential Waste Containers for Pick-Up by Waste Haulers. No changes have been made to the proposed ordinance since its introduction. Accordingly, the ordinance is now ready for second reading and adoption by the City
Council. ENVIRONMENTAL IMPACTS There will be reductions in street wear and tear, and reduction in greenhouse gasses.
FISCAL IMPACT: None.
ATTACHMENTS:
• Ordinance No. 341 - Waste Management Ordinance (DOCX)
D.6
Packet Pg. 118
APPROVALS:
Konrad Bolowich Completed 08/15/2022 3:09 PM
City Manager Completed 08/15/2022 3:46 PM
City Council Pending 08/23/2022 6:00 PM
D.6
Packet Pg. 119
Ord. No. 341 Page 1 of 2 August 23, 2022
ORDINANCE NO. 341
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AMENDING SECTION 5.42.170
(CONTAINERS – LOCATED FOR COLLECTION) OF CHAPTER 5.42
(INTEGRATED WASTE MANAGEMENT) OF TITLE 5 (BUSINESS
TAXES, LICENSES AND REGULATIONS) OF THE GRAND TERRACE
MUNICIPAL CODE TO IDENTIFY LOCATIONS FOR PLACEMENT OF
RESIDENTIAL WASTE CONTAINERS FOR PICK-UP BY WASTE
HAULERS
WHEREAS, the City of Grand Terrace has adopted Chapter 5 of Title 42 of the
Grand Terrace Municipal Code establishing integrated waste management service rules
and regulations; and
WHEREAS, such collection activities require the use of heavy vehicles and
automated equipment which cause impacts upon the streets, impact smooth traffic flow
and generate noise, and cause emission of greenhouse gasses; and
WHEREAS, collection activities should be conducted in an efficient, cost effective,
safe and orderly manner to minimize these impacts of the collection vehicles; and
WHEREAS, collection at a curbside in front of the residence or at a rear alley will
minimize these impacts and provides for the most orderly and efficient method of
collection.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY GRAND TERRACE
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The Recitals set forth above are incorporated herein by this
reference.
SECTION 2. Section 5.42.170 (Containers – Located for collection) of Chapter
5.42 (Integrated Waste management of Title 5 (Business Taxes, Licenses and
Regulations) is hereby amended and shall now read as follows:
“5.42.170 - Containers—Located for collection.
During the hours for collection, residential containers shall be placed for
collection at the curb or right of way adjacent to the drive way side of the
residence or in the alley directly behind the residence, and shall be
accessible for mechanized pick-up. Commercial bins shall be accessible
to the collector.”
SECTION 3. SEVERABILITY. If any section, subsection, subdivision, sentence,
clause, phrase, or portion of this ordinance or the application thereof to any person or
place, is for any reason held to be invalid or unconstitutional by the decision of any court
of competent jurisdiction, such decision shall not affect the validity of the remainder of this
D.6.a
Packet Pg. 120
At
t
a
c
h
m
e
n
t
:
O
r
d
i
n
a
n
c
e
N
o
.
3
4
1
-
W
a
s
t
e
M
a
n
a
g
e
m
e
n
t
O
r
d
i
n
a
n
c
e
(
R
e
s
i
d
e
n
t
i
a
l
W
a
s
t
e
C
o
n
t
a
i
n
e
r
s
-
2
N
d
R
e
a
d
i
n
g
)
Ord. No. 341 Page 2 of 2 August 23, 2022
ordinance. The City Council hereby declares that it would have adopted this ordinance,
and each and every section, subsection, subdivision, sentence, clause, phrase, or portion
thereof, irrespective of the fact that any one or more sections, subsections, subdivisions,
sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
SECTION 4. EFFECTIVE DATE. This ordinance shall be effective on the thirtieth
(30th) day after the day of its adoption.
SECTION 5. CERTIFICATION. The City Clerk shall certify to the adoption of this
Ordinance and cause the same to be published as required by law.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 23rd day of August 2022.
_____________________________
Darcy McNaboe
Mayor ATTEST:
____________________________ Debra Thomas City Clerk
APPROVED AS TO FORM:
____________________________
Adrian R. Guerra City Attorney
D.6.a
Packet Pg. 121
At
t
a
c
h
m
e
n
t
:
O
r
d
i
n
a
n
c
e
N
o
.
3
4
1
-
W
a
s
t
e
M
a
n
a
g
e
m
e
n
t
O
r
d
i
n
a
n
c
e
(
R
e
s
i
d
e
n
t
i
a
l
W
a
s
t
e
C
o
n
t
a
i
n
e
r
s
-
2
N
d
R
e
a
d
i
n
g
)
AGENDA REPORT
MEETING DATE: August 23, 2022 Council Item
TITLE: Adopt Ordinance No. 342 of the City Council of the City of Grand Terrace, California Amending Section 6.04.090
(Impoundment of Animals) of Chapter 6.04 (Animal Control)
of Title 6 (Animals) of the Grand Terrace Municipal Code, Which Amends the City's Animal Control Regulations Pertaining to Impoundment of Animals
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: That the City Council Approve the Ordinance Allowing for
Impoundment of Unlicensed Animals
2030 VISION STATEMENT:
This staff report supports Goal #2, Maintain Public Safety BACKGROUND:
On August 9, 2022, the City Council introduced for first reading an amendment to Section 6.04.090 (Impoundment of Animals) of Chapter 6.04 (Animal Control) of Title 6 (Animals) of the Grand Terrace Municipal Code, which amends the City’s Animal Control Regulations Pertaining to Impoundment of Animals.
No changes have been made to the proposed ordinance since its introduction. Accordingly, the ordinance is now ready for second reading and adoption by the City Council. ENVIRONMENTAL IMPACTS
None. FISCAL IMPACT:
There will be a minor increase in license fees collected. There will be a minor increase in shelter utilization.
ATTACHMENTS:
• Ordinance No. 342 - GT Animal Ordinance (DOCX)
D.7
Packet Pg. 122
APPROVALS:
Konrad Bolowich Completed 08/15/2022 3:20 PM
City Manager Completed 08/15/2022 3:48 PM
City Council Pending 08/23/2022 6:00 PM
D.7
Packet Pg. 123
01247.0001/805250.2
ORDINANCE NO. 342
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AMENDING SECTION 6.04.090 (IMPOUNDMENT
OF ANIMALS) OF CHAPTER 6.04 (ANIMAL CONTROL) OF TITLE 6
(ANIMALS) OF THE GRAND TERRACE MUNICIPAL CODE, WHICH
AMENDS THE CITY’S ANIMAL CONTROL REGULATIONS PERTAINING
TO IMPOUNDMENT OF ANIMALS
WHEREAS, the City of Grand Terrace has adopted Chapter 6.04 of Title 6 of the
Grand Terrace Municipal Code establishing animal control rules and regulations; and
WHEREAS, Grand Terrace Municipal Code Chapter 6.08.010 requires that every
resident in the City who owns, has an interest in, houses, harbors and feeds, and/or has
the care, charge, custody or possession of a dog four months of age or over, and whether
such dog is confined or not, shall obtain a dog license from the City for such a dog; and
WHEREAS, Grand Terrace Municipal Code Chapter 6.08.010 also requires that
each dog shall have a current rabies vaccination as evidenced by a valid
rabies vaccination certificate issued by the veterinarian who performed the vaccination as
a prerequisite to licensing; and
WHEREAS, unvaccinated pets represent the greatest risk of rabies exposure to
humans and are frequently the link between rabid wildlife and humans creating a public
safety hazard; and
WHEREAS, impoundment and vaccination of unvaccinated animals is an effective
and efficient method of protecting the public and breaking the transmission vector for rabies;
and
WHEREAS, the City Council now desires to update regulations regarding
impoundment of animals set forth in Subsections A through D, inclusive, of Section
6.04.090; and
WHEREAS, it is the intent of this ordinance that Subsections E through G, inclusive,
of Section 6.04.090 are unchanged and remain in effect.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY GRAND TERRACE
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The Recitals set forth above are incorporated herein by this reference.
SECTION 2. Subsections A through D, inclusive, of Section 6.04.090 (Impoundment
of Animals) of Chapter 6.04 (Animal Control) of Title 6 (Animals) are hereby amended and
shall now read as follows:
“6.04.090 - Impoundment of animals.
D.7.a
Packet Pg. 124
At
t
a
c
h
m
e
n
t
:
O
r
d
i
n
a
n
c
e
N
o
.
3
4
2
-
G
T
A
n
i
m
a
l
O
r
d
i
n
a
n
c
e
(
A
n
i
m
a
l
C
o
n
t
r
o
l
R
e
g
u
l
a
t
i
o
n
s
-
2
N
d
R
e
a
d
i
n
g
)
01247.0001/805250.2
A. Unrestrained or unlicensed dogs and nuisance animals may be taken by the
police, animal control officers, or humane officers and impounded in an
animal shelter and be confined there.
B. All impounded animals shall be held for the time period specified by California
State law unless an extended time is warranted and approved by the animal
control supervisor.
C. If a license tag or other means can identify the owner of an impounded animal
identified, the impounding shelter and/or animal control officer shall make a
reasonable effort to notify the owner.
D. Unless otherwise provide by law, an owner reclaiming an impounded animal
shall show proof of rabies vaccination, pay the required license fee, and pay
any fees and/or fines as established by resolution of the City Council. Notices
of violation and/or court citations may also be issued in conjunction with
impoundment or reclaiming of the animal.”
SECTION 3. SEVERABILITY. If any section, subsection, subdivision, sentence,
clause, phrase, or portion of this ordinance or the application thereof to any person or place,
is for any reason held to be invalid or unconstitutional by the decision of any court of
competent jurisdiction, such decision shall not affect the validity of the remainder of this
ordinance. The City Council hereby declares that it would have adopted this ordinance, and
each and every section, subsection, subdivision, sentence, clause, phrase, or portion
thereof, irrespective of the fact that any one or more sections, subsections, subdivisions,
sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
SECTION 4. EFFECTIVE DATE. This ordinance shall be effective on the thirtieth
(30th) day after the day of its adoption.
SECTION 5. CERTIFICATION. The City Clerk shall certify to the adoption of this
Ordinance and cause the same to be published as required by law.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the ___ day of _______________ 2022.
_____________________________ Darcy McNaboe
Mayor ATTEST:
____________________________
Debra Thomas City Clerk
D.7.a
Packet Pg. 125
At
t
a
c
h
m
e
n
t
:
O
r
d
i
n
a
n
c
e
N
o
.
3
4
2
-
G
T
A
n
i
m
a
l
O
r
d
i
n
a
n
c
e
(
A
n
i
m
a
l
C
o
n
t
r
o
l
R
e
g
u
l
a
t
i
o
n
s
-
2
N
d
R
e
a
d
i
n
g
)
01247.0001/805250.2
APPROVED AS TO FORM:
____________________________ Adrian R. Guerra City Attorney
D.7.a
Packet Pg. 126
At
t
a
c
h
m
e
n
t
:
O
r
d
i
n
a
n
c
e
N
o
.
3
4
2
-
G
T
A
n
i
m
a
l
O
r
d
i
n
a
n
c
e
(
A
n
i
m
a
l
C
o
n
t
r
o
l
R
e
g
u
l
a
t
i
o
n
s
-
2
N
d
R
e
a
d
i
n
g
)
AGENDA REPORT
MEETING DATE: August 23, 2022 Council Item
TITLE: Declare the City Property Located at 22582 City Center Court, Grand Terrace, CA as Exempt Surplus Land and
Approve the Sale Thereof to the San Bernardino County Fire
Protection District and the Related Purchase and Sale Agreement
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: Adopt the following Resolutions:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DECLARING THE REAL PROPERTY LOCATED AT 22582 CITY CENTER COURT IN THE CITY OF GRAND TERRACE AS EXEMPT SURPLUS LAND AND
MAKING FINDINGS RELATED THERETO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA FINDING THAT THE SALE OF REAL PROPERTY LOCATED AT 22582 CITY
CENTER COURT, GRAND TERRACE, CA TO THE SAN
BERNARDINO COUNTY FIRE PROTECTION DISTRICT AND THE APPROVAL OF THE RELATED PURCHASE AND SALE AGREEMENT IS NOT SUBJECT TO CEQA; AND APPROVING THE CITY’S SALE THEREOF AND THE
RELATED PURCHASE AND SALE AGREEMENT,
CONTINGENT UPON A GENERAL PLAN CONFORMANCE FINDING PURSUANT TO GOVERNMENT CODE SECTION 65402 AND AN EXEMPT SURPLUS DETERMINATION PURSUANT TO THE SURPLUS AND ACT
2030 VISION STATEMENT: This staff report supports City Council Goal #4, “Develop and Implement Successful
Partnerships” by allowing the City to work collaboratively with other public agencies to ensure that the City’s residents receive adequate services. BACKGROUND:
The City owns the fire station property located at 22582 City Center Court in the City of
Grand Terrace (“Property”). The City has no need for the Property, because the City does not currently have its own fire department. Instead, the San Bernardino County Fire Protection District (“District”) provides fire protection services to the City and leases
D.8
Packet Pg. 127
the Property from the City so that it can be used as a fire station. Therefore, it is desirable for the City to sell the Property to the District and the District desires to buy the Property from the City. The District will continue to use the Property as a fire station.
DISCUSSION: Surplus Land Act Requirements In order for the City to sell the Property to the District, it must declare the Property as
surplus property pursuant to the Surplus Land Act. While the Surplus Land Act normally
requires the City to follow the Act’s procedure to sell surplus properties, the Act provides that, if the City is selling the Property to another local agency for that agency’s use, then the Property is exempt from the requirements of the Surplus Land Act. In this case, the City is selling the Property to the District for its continued use as a fire station. The
attached resolution would make these findings.
General Plan Conformance Finding Government Code Section 65402 requires that any disposition of City-owned property must be reviewed by the Planning Commission/Site & Architectural Review Board
(“Planning Commission”) for General Plan conformance.
Purchase and Sale Agreement If approved, the Agreement will provide that the City will sell the Property to the District for $1,300,000. Escrow will open within 5 days of executing the Agreement and will
close 30 days after the date of execution unless a longer period is approved by the City
Manager. Once sold to the District, the District will continue to utilize the Property as a fire station. Based upon the above, approval of the Property sale and related agreement will be
contingent upon the Planning Commission’s determination that the disposition of the
Property conforms with the General Plan and, further, upon the determination that the Property is exempt surplus land pursuant to the Surplus Land Act. Recommendation
The City Council is therefore recommended to adopt a resolution declaring the Property
exempt surplus property and, further, adopt a resolution approving the sale of the Property and the Agreement. The approval in the second resolution is contingent upon the Planning Commission’s determination that the disposition of the Property conforms with the General Plan and, further, upon the determination that the Property is exempt
surplus land pursuant to the Surplus Land Act
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) The use of the Property is not being changed and the Property will continue to be used as fire station. The sale of the property resulting in only a mere transfer of title from one
property owner to another property owner is not a project under CEQA pursuant to
CEQA Regulation 15378 as a mere change in property ownership does not affect the environment. In the alternative, this action is covered by the common sense exception
D.8
Packet Pg. 128
pursuant to CEQA Regulation 15601(b)(3) stating that CEQA only applies to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may
have a significant effect on the environment, the activity is not subject to CEQA. As
stated before, the use of the Property will not change with this sale and, therefore, this mere change in ownership will not have a potential for causing a significant effect on the environment.
FISCAL IMPACT:
If the Agreement is approved and escrow successfully closes, then the City is anticipated to receive $1,300,000. The title insurance, escrow, other closing costs that the City will pay is approximately $5,000.
ATTACHMENTS:
• GT Resolution - Fire Station Property (SLA Exempt) (DOCX)
• GT Resolution - Fire Station Property (PSA Approval) (DOCX)
• PSA 8.12.22 FINAL (DOCX)
APPROVALS:
Konrad Bolowich Completed 08/17/2022 1:19 PM
City Manager Completed 08/17/2022 1:26 PM
City Council Pending 08/23/2022 6:00 PM
D.8
Packet Pg. 129
01247.0001/772165.3
RESOLUTION NO. 2022-_____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DECLARING THE REAL PROPERTY LOCATED AT 22582 CITY CENTER COURT IN THE CITY OF GRAND TERRACE AS EXEMPT SURPLUS LAND AND MAKING FINDINGS RELATED THERETO. WHEREAS, the Surplus Land Act, Government Code Section 54220, et seq.
(“Act”), govern the sale of surplus real property owned by the City of Grand Terrace
(“City”); and WHEREAS, Government Code Section 54221(f)(1)(D) of the Act designates certain surplus property as “exempt” from the provisions of the Act, which includes
property being transferred to another public agency for agency use (as defined therein);
and WHEREAS, the City currently owns real property located at 22582 City Center Court in the City of Grand Terrace (“Property”) as legally described in Exhibit “A”; and
WHEREAS, the San Bernardino County Fire Protection District, a public entity, (“District”) provides fire protection services to the city and, in connection with the forgoing, leases the Property for use as fire station providing fire protection services to the City; and
WHEREAS, the City desires to declare the Property as exempt surplus and,
therefore, sell the Property to the District, and the District desires to buy the Property from the City, so that the District may continue to utilize the Property as a fire station as provided above; and
WHEREAS, based on the forgoing, the Property is, therefore, “exempt surplus
land” as defined by the Act, because transfer of the Property to the District would serve the public purpose of allowing the District to continue to use the Property as a fire station as described above; and
WHEREAS, the City now desires to declare the Property exempt surplus land and
authorize transfer of the Property to the District. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, as follows:
Section 1. Recitals. The foregoing recitals are true and correct and incorporated into this Resolution by this reference. Section 2. Exempt Surplus Land. Based on the above recitals, the City
Council finds and declares (i) the Property is surplus because it is real property that the
City no longer needs for its agency use; (ii) the Property is exempt surplus land pursuant to Government Code Section 54221(f)(1)(D) because it will be transferred to the District
D.8.a
Packet Pg. 130
At
t
a
c
h
m
e
n
t
:
G
T
R
e
s
o
l
u
t
i
o
n
-
F
i
r
e
S
t
a
t
i
o
n
P
r
o
p
e
r
t
y
(
S
L
A
E
x
e
m
p
t
)
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
01247.0001/772165.3
for the District’s continued use thereof as a fire station providing fire protection services to the City and its residents; and (iii) other related provisions of the Act are not applicable pursuant to Government Code Section 54222.3.
Section 3. Official Action. The officers of the City are hereby authorized and directed, for and in the name and on behalf of the City, to do any and all things and take any and all actions which they, or any of them, may deem necessary or advisable in order to consummate the purposes of this Resolution.
Section 4. Severability. If any provision of this Resolution or the application of any such provision to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are
severable. The City Council declares that the City Council would have adopted this
Resolution irrespective of the invalidity of any particular portion of this Resolution.
Section 5. Effective Date. This Resolution shall take effect immediately upon its passage.
PASSED, APPROVED and ORDERED by the City Council of the City of Grand
Terrace, California at a regular meeting held on the 23rd day of August, 2022.
________________________________ Darcy McNaboe
Mayor
ATTEST:
________________________________
Debra Thomas City Clerk
APPROVED AS TO FORM: ________________________________
Adrian R. Guerra
City Attorney
D.8.a
Packet Pg. 131
At
t
a
c
h
m
e
n
t
:
G
T
R
e
s
o
l
u
t
i
o
n
-
F
i
r
e
S
t
a
t
i
o
n
P
r
o
p
e
r
t
y
(
S
L
A
E
x
e
m
p
t
)
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
01247.0001/772165.3
Exhibit A Legal Description of the Property
That certain real property located in the City of Grand Terrace, in the County of San Bernardino, State of California legally described as follows: Parcel No. 4 of Parcel Map No. 6462 in the City of Grand Terrace, County of San
Bernardino, State of California, as per plat recorded in Book 77 of Parcel Maps,
pages 55 and 56, records of said County. Being a subdivision of a portion of Lots 9 and 10, Hermosa Rancho, as per plat recorded in Book 13 of Maps, page 29, records of said County.
D.8.a
Packet Pg. 132
At
t
a
c
h
m
e
n
t
:
G
T
R
e
s
o
l
u
t
i
o
n
-
F
i
r
e
S
t
a
t
i
o
n
P
r
o
p
e
r
t
y
(
S
L
A
E
x
e
m
p
t
)
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
01247.0001/772152.2
RESOLUTION NO. 2022-_______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE FINDING THAT THE SALE OF REAL PROPERTY LOCATED AT 22582 CITY CENTER COURT, GRAND TERRACE, CA TO THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT AND THE
APPROVAL OF THE RELATED PURCHASE AND SALE AGREEMENT IS NOT SUBJECT TO CEQA; AND APPROVING THE CITY’S SALE THEREOF AND THE RELATED PURCHASE AND SALE AGREEMENT, CONTINGENT UPON A GENERAL PLAN CONFORMANCE FINDING PURSUANT TO GOVERNMENT CODE SECTION 65402 AND AN
EXEMPT SURPLUS DETERMINATION PURSUANT TO THE SURPLUS LAND ACT
WHEREAS, the City of Grand Terrace (“City”) owns the real property located at 22582 City Center Court in the City of Grand Terrace (“Property”); and
WHEREAS, the San Bernardino County Fire Protection District, a public entity,
(“District”) provides fire protection services to the City and, in connection with the forgoing,
leases the Property for use as fire station providing fire protection services to the City; and
WHEREAS, the City desires to sell the Property to the District, and the District desires to buy the Property from the City, so that the District may continue to utilize the
Property as a fire station as provided above; and
WHEREAS, pursuant to an appraisal by Integra Realty Resources, the Property is currently valued $1,300,000 as of April 2022; and
WHEREAS, therefore, the City and District desire to enter into that certain Agreement For Purchase and Sale of Real Property and Joint Escrow Instructions, which
is attached hereto as Exhibit A (“Agreement”) such that City will sell the property to the
District pursuant to the terms contained in the Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, as follows:
Section 1. Recitals. The Recitals set forth above are true and correct and are
incorporated into this Resolution by this reference.
Section 2. CEQA. The Property is being sold to the District for the continued and existing use as a fire station. Therefore, there is no significant impact upon the environment as the use is not changing. Additionally, a mere transfer of title from one property owner to another property owner is not a project under CEQA pursuant to CEQA
Regulation 15378 as a mere change in property ownership does not affect the
environment. In the alternative, this action is covered by the common sense exception pursuant to CEQA Regulation 15601(b)(3) stating that CEQA only applies to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a
significant effect on the environment, the activity is not subject to CEQA. As stated before,
the use of the Property will not change with this sale and, therefore, this mere change in
D.8.b
Packet Pg. 133
At
t
a
c
h
m
e
n
t
:
G
T
R
e
s
o
l
u
t
i
o
n
-
F
i
r
e
S
t
a
t
i
o
n
P
r
o
p
e
r
t
y
(
P
S
A
A
p
p
r
o
v
a
l
)
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
01247.0001/772152.2
ownership will not have a potential for causing a significant effect on the environment.
Based upon the forgoing, the City Council finds that the City’s sale of the Property to the
District and approval of the Agreement is not subject to and is exempt from CEQA.
Section 3. Agreement. The City Council hereby approves the sale of the Property to the District and, further, approves the Agreement in substantially the form as provided in Exhibit “A,” incorporated herein by this reference, provided that these
approvals are contingent upon the following:
A. The City’s Planning Commission’s/Site & Architectural Review Board’s finds that the sale of the Property, as provided in this Resolution, is consistent with the City’s General Plan pursuant to Government Code Section 65402 and,
B. The Department of Housing and Community Development (“HCD”)
determines that the sale thereof is exempt from the requirements of the Surplus Land Act
(commencing at Government Code Section 54220 et seq.) as applicable.
Section 4. Authority. The Mayor is authorized to execute the Agreement subject to the City Attorney’s approval as to form and subject to the General Plan Conformance finding and Surplus Land Act exemption determination as stated in Section
3.
Section 5. Effective Date. This Resolution shall immediately take effect upon passage.
PASSED, APPROVED and ORDERED by the City Council of the City of Grand Terrace, California at a regular meeting held on the 23rd day of August, 2022.
Darcy McNaboe Mayor ATTEST:
________________________________ Debra Thomas City Clerk
APPROVED AS TO FORM:
Adrian R. Guerra City Attorney
D.8.b
Packet Pg. 134
At
t
a
c
h
m
e
n
t
:
G
T
R
e
s
o
l
u
t
i
o
n
-
F
i
r
e
S
t
a
t
i
o
n
P
r
o
p
e
r
t
y
(
P
S
A
A
p
p
r
o
v
a
l
)
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
01247.0001/772152.2
Exhibit A
Form of Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions
D.8.b
Packet Pg. 135
At
t
a
c
h
m
e
n
t
:
G
T
R
e
s
o
l
u
t
i
o
n
-
F
i
r
e
S
t
a
t
i
o
n
P
r
o
p
e
r
t
y
(
P
S
A
A
p
p
r
o
v
a
l
)
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
1
AGREEMENT FOR PURCHASE AND SALE
OF REAL PROPERTY AND JOINT ESCROW INSTRUCTIONS
THIS AGREEMENT FOR PURCHASE AND SALE OF REAL PROPERTY AND JOINT
ESCROW INSTRUCTIONS (“Agreement”) is made this ___ day of ____________, 2022 (“Agreement Date”) by and between the CITY OF GRAND TERRACE, a municipal corporation (“Seller”), SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT, a public entity (“Buyer”) with FIDELITY
NATIONAL TITLE INSURANCE COMPANY, a corporation as escrow holder (“Escrow Holder”).
R E C I T A L S:
A. Seller owns that certain real property improved as a fire station located at 22582 City Center Court in the City of Grand Terrace, County of San Bernardino, State of California (APN 1178-011-12) as legally described in Exhibit A attached hereto and by this reference incorporated herein (“Property”).
B. The Property is currently leased to Buyer pursuant to that certain Lease Agreement dated January 8, 1990 (“Existing Lease”) and as of the Agreement Date, Buyer is in full possession and control of the Property.
C. Seller desires to sell and Buyer desires to buy, the Property upon the terms and conditions more particularly set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties hereto agree as follows:
TERMS AND CONDITIONS:
1. PURCHASE AND SALE OF PROPERTY. Pursuant to the terms and conditions of this Agreement, Buyer hereby agrees to purchase from Seller and Seller agrees to sell to Buyer, the Property in AS-IS condition except as otherwise specifically provided herein. No personal property is
included in this transaction.
2. OPENING OF ESCROW. Within five (5) business days after the execution of this Agreement by both Buyer and Seller, the parties shall open an escrow (“Escrow”) with Fidelity National Title Insurance
Company (National Commercial Division) at 3237 E. Guasti Road, Suite 105, Ontario, CA 91761 with Mary Lou Adame, Commercial Escrow Officer (909 978-3020; Marylou.Adame@fnf.com) (“Escrow Officer”) by causing an executed copy of this Agreement to be deposited with Escrow Holder together with Buyer’s Deposit (as defined in Section 3.2 below) (“Opening of Escrow”).
3. PURCHASE PRICE; DEPOSIT; PAYMENT OF PURCHASE PRICE.
3.1 Purchase Price. The purchase price for the Property is One Million Three Hundred Thousand Dollars ($1,300,000) (“Purchase Price”) which is the fair market value of the Property pursuant to that certain Appraisal of Real Property issued by Integra Realty Resources with the effective date of April 1, 2022.
3.2 Deposit. Concurrently with Opening of Escrow, Buyer shall deposit with Escrow Holder the sum of Fifty Thousand Dollars ($50,000) (“Deposit”) to be held by Escrow Holder for the benefit of the parties and applied against the Purchase Price at Closing (as defined in Section 5) or refunded in accordance with the terms of this Agreement.
D.8.c
Packet Pg. 136
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
2
The Deposit shall be fully refundable to Buyer if Escrow does not Close unless the failure to
Close is due to the breach of Buyer and Seller is not in breach. In the event of the failure to Close is due to breach by Seller, Buyer’s termination of this Agreement pursuant to Section 7.3, or the failure of any conditions precedent in Section 8, Escrow shall return the Deposit to Buyer without the need for
further instruction or approval of the parties.
3.3 Payment of Purchase Price. On or before 1:00 p.m. on the business day preceding the Closing Date or such earlier time as required by Escrow Holder in order to close Escrow on the
Closing Date, Buyer shall deposit into Escrow the balance of the Purchase Price in Good Funds.
3.4 Good Funds. Prior to Closing, all funds deposited in Escrow shall be in “Good Funds” which shall mean a wire transfer of funds from a financial institution located in the State of California.
4. CLOSING FUNDS AND DOCUMENTS REQUIRED FROM BUYER AND SELLER.
4.1 Seller. Seller agrees that on or before 12:00 noon on the day preceding the Closing Date, Seller will deposit or cause to be deposited with Escrow Holder all of the following:
a. The grant deed in the form attached as Exhibit B executed by Seller (“Grant Deed”). The Grant Deed includes an option for Seller to repurchase the Property, which option is fully set forth in Exhibit B which is attached hereto and by this reference incorporated .
b. A Non-Foreign Affidavit as required by federal law.
c. Such funds and other items and instruments as may be necessary in order for Escrow Holder or the Title Company to comply with this Agreement.
4.2 Buyer. Buyer agrees that on or before 12:00 noon on the day preceding the Closing
Date, Buyer will deposit with Escrow Holder all additional funds and all of the following:
a. A certificate of acceptance executed by Buyer to be attached to the Grant Deed prior to recordation (“Certificate of Acceptance”).
b. A Preliminary Change of Ownership Statement completed in the manner required in San Bernardino County.
c. Such funds and other items and instruments as may be necessary in order for
Escrow Holder or the Title Company to comply with this Agreement.
4.3 Recordation, Completion and Distribution of Documents. Escrow Holder shall confirm that any documents signed in counterpart are matching documents and shall combine the signature pages thereof so as to create fully executed documents. Escrow Holder will cause the Grant Deed (with the Certificate of Acceptance attached) to be recorded when it can issue the Owner’s Title Policy in accordance with Section 6.2, and holds for the account of Buyer and Seller, respectively, the funds and items described above to be delivered to Buyer and Seller, respectively, through Escrow, less costs, expenses and disbursements chargeable to the parties pursuant to this Agreement.
5. CLOSING DATE; OPTIONS TO EXTEND CLOSING; TIME IS OF ESSENCE.
5.1 Closing Date. Unless extended by the mutual written agreement of the Buyer and Seller, Escrow shall close on or before fifteen (15) business days following the termination of the Due Diligence period (“Closing Date”).
D.8.c
Packet Pg. 137
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
3
5.2 Definition of Closing. The terms “Close of Escrow” and/or “Closing” mean the time
Grant Deed (with the Certificate of Acceptance attached) is recorded in the Official Records of the County Recorder of San Bernardino County, California.
5.3 Time is of Essence. The parties specifically agree that time is of the essence of this
Agreement.
5.4 Possession. Upon the Close of Escrow, possession of the Property shall remain in Buyer.
6. TITLE POLICY.
6.1 Approval of Title.
a. Promptly following execution of this Agreement but, in no event, later than five (5) business days following Opening of Escrow, a preliminary title report shall be issued by Fidelity National Title Insurance Company (“Title Company”), describing the state of title of the Property, together with legible copies of all exceptions and a map plotting all easements (“Preliminary Title Report”). Within fifteen (15) business days after Buyer's receipt of the Preliminary Title Report, Buyer shall notify Seller in writing (“Buyer's Title Notice”) of Buyer's disapproval of any matters contained in the Preliminary Title Report (“Disapproved Exceptions”).
b. In the event Buyer delivers Buyer's Title Notice within said period, Seller shall have a period of ten (10) business days after receipt of Buyer's Title Notice in which to notify Buyer of Seller's election to either (i) agree to attempt to remove the Disapproved Exceptions prior to the Close of Escrow; or (ii) decline to remove any
such Disapproved Exceptions (“Seller's Notice”). If Seller notifies Buyer of its election to decline to remove the Disapproved Exceptions, or if Seller is unable to remove the Disapproved Exceptions (other than any obligations of Buyer under
Section 7), Buyer may elect either to terminate this Agreement and the Escrow or to accept title to the Property subject to the Disapproved Exception(s). Buyer shall exercise such election by delivery of written notice to Seller and Escrow Holder
within five (5) business days following the earlier of (i) the date of written advice from Seller that such Disapproved Exception(s) cannot be removed; or (ii) the date of written advice from Seller that declines to remove such Disapproved Exception(s).
c. Upon the issuance of any amendment or supplement to the Preliminary Title Report which adds additional exceptions, the foregoing right of review and approval shall also apply to said amendment or supplement; provided, however, that Buyer's initial period of review and approval or disapproval of any such additional exceptions shall be limited to seven (7) business days following receipt of notice of such additional exceptions.
d. Nothing to the contrary herein withstanding, Buyer shall be deemed to have automatically objected to all leases, deeds of trust, mortgages, judgment liens, federal and state income tax liens, delinquent general and special real property taxes and assessments and similar monetary encumbrances affecting the Property
(excluding any such items caused by Buyer), and Seller shall discharge any such non-permitted title matter of record prior to or concurrently with the Close of Escrow except as otherwise specifically provided in this Agreement.
D.8.c
Packet Pg. 138
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
4
6.2 Owner’s Title Policy. At the Close of Escrow, Escrow Holder shall furnish Buyer with
an ALTA owner's non-extended policy of title insurance (“Owner’s Title Policy”) insuring title to the Property vested in Buyer, containing only (i) non-delinquent real property taxes and assessments; (ii) exceptions approved by Buyer in accordance with Section 6.1; and (iii) exceptions caused by the acts
of Buyer. The amount of the insurance coverage shall be in the amount of the Purchase Price. The cost of the Owner’s Title Policy shall be paid by Seller. If Buyer elects to obtain an extended ALTA owner’s policy, Buyer shall be responsible to secure a survey at its own cost and expense which shall be
delivered to the Title Company not less than thirty (30) business days prior to Closing and Buyer shall be responsible to pay for any additional premium. The Title Policy shall include extended coverage or endorsements that Buyer may request but at Buyer’s expense.
6.3 Existing Lease. As of the Closing, the Existing Lease shall automatically deemed terminated. If requested by either party or the Title Company, a formal termination of lease shall be executed by the parties and delivered to each party. 7. DUE DILIGENCE AND DUE DILIGENCE PERIOD. For a period of forty-five ((45) business days following the Opening of Escrow (“Due Diligence Period”), Buyer shall have the right to perform any investigations or inspections as Buyer may reasonably determine in order to assess its willingness to purchase the Property pursuant to the terms of this Agreement.
7.1 Review and Approval of Documents and Materials. Within seven (7) business days of the Opening of Escrow, Seller shall deliver to Buyer any and all documents, reports, surveys, environmental assessments, engineering reports for the Property and other materials in Seller’s
possession, respecting the Property, including any hazardous substance conditions report concerning the Property, any natural hazard zone disclosure report, (collectively, “Materials”). During the Due Diligence Period, Buyer may review and evaluate the Materials to determine whether the Property is
appropriate for Buyer’s proposed use, in its sole and absolute discretion.
7.2 Buyer’s Due Diligence. During the Due Diligence Period, Buyer and its agents may, at Buyer’s sole expense, conduct tests and physical inspections of the Property, including building
inspections and environmental site assessments desired by Buyer. Copies of any final non-privileged, non-attorney-client work product reports and any survey prepared pursuant to this Agreement shall be delivered to Seller (at no cost to Seller) which Seller shall be entitled to use if the Closing does not occur.
7.3 Buyer’s Termination Right. Buyer shall have the right at any time on or before the expiration of the Due Diligence Period to terminate this Agreement if, during the course of Buyer’s due diligence investigations of the Property, Buyer determines in its sole and absolute discretion that the Property is not acceptable to Buyer. Buyer may exercise its right to terminate by delivering written notice of termination to Seller and Escrow (“Termination Notice”) on or before the expiration of the Due Diligence Period. Upon the timely delivery of such Termination Notice, (i) Escrow shall return the Deposit to Buyer without the need for further instruction or approval of the parties, and (ii) this Agreement shall automatically terminate and be of no further force or effect and neither party shall have any further rights or obligations hereunder.
7.4 Disclaimer of Warranties. Buyer is and has been in sole possession of the Property
for over thirty (30) years and, accordingly. Except as provided below regarding hazardous materials or waste, Buyer is acquiring the Property in its “AS IS” condition and shall be responsible for any and all defects in the Property, whether patent or latent, including, without limitation, the physical,
environmental, and geotechnical condition of the Property, and the existence of any vaults, debris, pipelines, wells, or other structures located on, under, or about the Property. Seller makes no representation or warranty concerning the physical, environmental, geotechnical or other condition of
the Property.
D.8.c
Packet Pg. 139
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
5
8. CONDITIONS PRECEDENT TO CLOSE OF ESCROW.
8.1 Conditions to Buyer's Obligations. The obligations of Buyer under this Agreement are subject to the satisfaction or written waiver, in whole or in part, by Buyer of each of the following conditions precedent (“Buyer’s Conditions Precedent”):
a. Title Company will issue the Owner’s Title Policy as specified in Section 6.2.
b. Buyer has not issued a Termination Notice in accordance with Section 7.
c. Escrow Holder holds and will deliver to Buyer the instruments and funds, if any,
accruing to Buyer pursuant to this Agreement.
d. Seller is not in default of its obligations under this Agreement.
8.2 Conditions to Seller's Obligations. The obligations of Seller under this Agreement are subject to the satisfaction or written waiver, in whole or in part, by Seller of the following conditions precedent (“Seller’s Conditions Precedent”):
a. Escrow Holder holds and will deliver to Seller the instruments and funds accruing to Seller pursuant to this Agreement.
b. Buyer is not in default of its obligations under this Agreement.
9. ESCROW PROVISIONS.
9.1 Escrow Instructions. Sections 1 through 6, inclusive; 8, 9, 11 and 12 constitute the escrow instructions to Escrow Holder. If required by Escrow Holder, Buyer and Seller agree to execute Escrow Holder's standard escrow instructions, provided that the same are consistent with and do not conflict with the provisions of this Agreement. In the event of any such conflict, the provisions of this Agreement shall prevail. The terms and conditions in sections of this Agreement not specifically
referenced above are additional matters for information of Escrow Holder, but about which Escrow Holder need not be concerned. Buyer and Seller will receive as part of these escrow instructions Escrow Holder’s general provisions directly from Escrow Holder and will execute such provision upon Escrow
Holder’s request. To the extent that the general provisions are inconsistent or conflict with this Agreement, the general provisions will control as to the duties and obligations of Escrow Holder only. Buyer and Seller agree to execute additional instructions, documents and forms provide by Escrow
Holder that are reasonably necessary to close Escrow.
9.2 General Escrow Provisions. Escrow Holder shall deliver the Owner’s Title Policy to the Buyer and instruct the San Bernardino County Recorder to mail the Grant Deed to Buyer at the address set forth in Section 11 after recordation. All funds received in this Escrow shall be deposited in one or more general escrow accounts of the Escrow Holder with any bank doing business in San Bernardino County, California, and may be disbursed to any other general escrow account or accounts. All disbursements shall be according to that party's instructions.
9.3 Lease Prorations; Real Property Taxes; Utilities. a. Lease Prorations. The rent under the Existing Lease is only One Dollar ($1) per year and, therefore, does not need to be prorated. b. Real Property Taxes. As both parties are exempt from real property taxes, no prorations shall be necessary.
D.8.c
Packet Pg. 140
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
6
c. Utilities. Since Buyer is in possession of the Property so transfer of utilities will not be necessary.
9.4 Payment of Costs.
a. Cost Allocation. Seller shall pay the costs for the Owner’s Title Policy and one-half (1/2) of the escrow costs (“Seller’s Charges”). Buyer shall pay one-half (1/2) of the escrow costs and be responsible for any recording charges (“Buyer’s Charges”). No documentary transfer taxes are due pursuant to R&T Code Section 11922. Any costs of Escrow not otherwise specifically allocated by this Agreement shall be apportioned between the parties in a manner consistent with the custom and usage of Escrow Holder for commercial real estate transactions in Southern California.
b. Closing Statement. At least three (3) business days prior to the Closing Date, Escrow Holder shall furnish Buyer and Seller with a preliminary escrow closing statement which shall include each party’s respective shares of costs. The preliminary closing statement shall be approved in writing by the parties. As soon as reasonably possible following the Close of Escrow, Escrow Holder shall deliver a copy of the final Escrow closing statement to the parties.
9.5 Termination and Cancellation of Escrow. If Escrow fails to close as provided above, either party may elect to cancel this Escrow upon written notice to the other party and Escrow Holder. Cancellation of Escrow, as provided herein, shall be without prejudice to whatever legal rights Buyer or
Seller may have against each other arising from the Escrow or this Agreement.
9.6 Information Report. Escrow Holder shall file and Buyer and Seller agree to cooperate with Escrow Holder and with each other in completing any report (“Information Report”) and/or other
information required to be delivered to the Internal Revenue Service pursuant to Internal Revenue Code Section 6045(e) regarding the real estate sales transaction contemplated by this Agreement, including without limitation, Internal Revenue Service Form 1099-B as such may be hereinafter modified or
amended by the Internal Revenue Service, or as may be required pursuant to any regulation now or hereinafter promulgated by the Treasury Department with respect thereto. Buyer and Seller also agree that Buyer and Seller, their respective employees and attorneys, and escrow Holder and its employees, may disclose to the Internal Revenue Service, whether pursuant to such Information Report or otherwise, any information regarding this Agreement or the transactions contemplated herein as such party reasonably deems to be required to be disclosed to the Internal Revenue Service by such party pursuant to Internal Revenue Code Section 6045(e), and further agree that neither Buyer nor Seller shall seek to hold any such party liable for the disclosure to the Internal Revenue Service of any such information.
9.7 No Withholding as Foreign Seller. Seller represents and warrants to Buyer that Seller is not, and as of the Close of Escrow will not be, a foreign person within the meaning of Internal Revenue Code Section 1445 or an out-of-state seller under California Revenue and Tax Code Section 18805 and that it will deliver to Buyer on or before the Close of Escrow a non-foreign affidavit on Escrow Holder's standard form pursuant to Internal Revenue Code Section 1445(b)(2) and the Regulations
promulgated thereunder and a California Form 590-RE. 9.8 Brokerage Commission. Buyer and Seller each represent and warrant to the other
parties that no third party is entitled to a broker's commission and/or finder's fee with respect to the transaction contemplated by this Agreement. Buyer and Seller each agree to indemnify and hold the other parties harmless from and against all liabilities, costs, damages and expenses, including, without
D.8.c
Packet Pg. 141
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
7
limitation, attorneys' fees, resulting from any claims or fees or commissions, based upon agreements
by it, if any, to pay a broker's commission and/or finder's fee. 10. DEFAULT 10.1. Default by Seller. If all conditions precedent to Seller's obligations to sell the Property have occurred but Seller fails to Close under this Agreement for any reason other than the default by
Buyer under this Agreement, Buyer shall have the right to either (i) terminate this Agreement and receive the return of the Deposit; or (ii) bring an action for specific performance. 10.2. Default by Buyer; LIQUIDATED DAMAGES. IF BUYER SHOULD BREACH THIS AGREEMENT RESULTING IN THE FAILURE TO CLOSE ESCROW AND PROVIDED SELLER IS NOT IN BREACH, THEN BUYER AND SELLER AGREE THAT SELLER WILL INCUR DAMAGES BY REASON OF SUCH BREACH BY BUYER, WHICH DAMAGES SHALL BE IMPRACTICAL AND EXTREMELY DIFFICULT, IF NOT IMPOSSIBLE, TO ASCERTAIN. BUYER AND SELLER, IN A REASONABLE EFFORT TO ASCERTAIN WHAT SELLER'S DAMAGES WOULD BE IN THE EVENT OF SUCH BREACH BY BUYER HAVE AGREED BY PLACING THEIR INITIALS BELOW THAT THE DEPOSIT SHALL BE DEEMED TO CONSTITUTE A REASONABLE ESTIMATE OF SELLER'S DAMAGES UNDER THE PROVISIONS OF SECTION 1671 OF THE CALIFORNIA CODE OF CIVIL PROCEDURE. IN THE EVENT OF AND FOR SUCH BREACH BY BUYER, THE DEPOSIT SHALL BE SELLER'S SOLE MONETARY REMEDY THEREFORE, UNLESS BUYER WRONGFULLY REFUSES TO CAUSE ESCROW HOLDER TO CANCEL THE ESCROW, IN WHICH INSTANCE SELLER SHALL ALSO BE ENTITLED TO ALL COSTS AND EXPENSES WHICH MAY RESULT FROM BUYER'S WRONGFUL FAILURE TO CANCEL THE ESCROW AND THIS AGREEMENT. FURTHERMORE, THE FOREGOING LIMITATION OF DAMAGES SHALL NOT APPLY TO ANY INDEMNIFICATION OBLIGATIONS OF BUYER AND IN THE EVENT OF TERMINATION OF THIS AGREEMENT, THE EXISTING LEASE SHALL REMAIN IN FULL FORCE AND EFFECT. ___________________ ___________________ Seller’s Initials Buyer’s Initials 11. NOTICES. All notices required or permitted under this Agreement shall be in writing and shall be served on the parties at the addresses set forth below. Any such notices shall, unless otherwise provided herein, be given or served (i) by depositing the same in the United States mail, postage paid, certified and addressed to the party to be notified, with return receipt requested, (ii) by overnight delivery using a nationally recognized overnight courier, or (iii) by personal delivery. Notice deposited in the mail in the manner hereinabove described shall be effective upon receipt or rejection of such notice. Notice given in any other manner shall be effective only if and when received (or rejected) by the party to be notified between the hours of 8:00 a.m. and 5:00 p.m. California time of any business day with delivery made after such hours to be deemed received the following business day. A party’s address may be changed by written notice to the other party; however, no notice of a change of address shall be effective
until actual receipt of such notice. Copies of notices are for informational purposes only, and a failure to give or receive copies of any notice shall not be deemed a failure to give notice. Notices given by counsel to the Buyer shall be deemed given by Buyer and notices given by counsel to the Seller shall
be deemed given by Seller. To Buyer: San Bernardino County Fire Protection District
157 West Fifth Street, Second Floor San Bernardino, CA 92415 Attention: Dan Munsey, Fire Chief With a copy to: San Bernardino County Counsel
D.8.c
Packet Pg. 142
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
8
385 North Arrowhead Ave
San Bernardino, CA 92415 Attention: Tom Bunton, County Counsel To Seller: City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313
Attention: Michael Milhiser, Interim City Manager With a copy to: Aleshire & Wynder, LLP 18881 Von Karman Blvd. Suite 1700 Irvine, CA 92612 Attention: Adrian Guerra, City Attorney To Escrow Holder: Fidelity National Title Insurance Company 3237 E. Guasti Road, Suite 105, Ontario, CA 91761 Attn: Mary Lou Adame, Commercial Escrow Officer
12. GENERAL PROVISIONS.
12.1 Assignment. Neither party shall have the right to assign this Agreement or any interest or right hereunder or under the Escrow without the prior written consent of the other party. Subject to
the foregoing, this Agreement shall be binding upon and shall inure to the benefit of Buyer and Seller and their respective heirs, personal representatives, successors and assigns.
12.2 Attorney’s Fees. In any action between the parties hereto, seeking enforcement of any
of the terms and provisions of this Agreement or the Escrow, or in connection with the Property, each party, including the prevailing party, in such action shall be responsible for their own attorneys' fees in connection with such action or proceeding.
12.3 Interpretation; Governing Law. This Agreement shall be construed according to its fair meaning and as if prepared by both parties hereto. This Agreement shall be construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement. Titles and captions are for convenience only and shall not constitute a portion of this Agreement. As used in this Agreement, masculine, feminine or neuter gender and the singular or plural number shall each be deemed to include the others wherever and whenever the context so dictates. Venue shall be the Superior Court of California, San Bernardino Division.
12.4 No Waiver. No delay or omission by either party in exercising any right or power accruing upon the compliance or failure of performance by the other party under the provisions of this Agreement shall impair any such right or power or be construed to be a waiver thereof. A waiver by either party of a breach of any of the covenants, conditions or agreements hereof to be performed by
the other party shall not be construed as a waiver of any succeeding breach of the same or other covenants, agreements, restrictions or conditions hereof.
12.5 Modifications. Any amendment or modification of this Agreement must be in writing
and executed by both parties.
12.6 Severability. If any term, provision, condition or covenant of this Agreement or the application thereof to any party or circumstances shall, to any extent, be held invalid or unenforceable,
the remainder of this instrument, or the application of such term, provisions, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and enforceable
D.8.c
Packet Pg. 143
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
9
to the fullest extent permitted by law.
12.7 Merger. This Agreement and other documents incorporated herein by reference contain the entire understanding between the parties relating to the transaction contemplated hereby and all prior to contemporaneous agreements, understandings, representations and statements, oral or written,
are merged herein and shall be of no further force or effect.
12.8 Execution of Documents. The parties agree to execute such instructions to Title Company and such other instruments and to do such further acts as may be reasonably necessary to
carry out the provisions of this Agreement.
12.9 Inducement. The making, execution and delivery of this Agreement by the parties hereto have been induced by no representations, statements, warranties or agreements other than those expressly set forth herein.
12.10 Force Majeure. If either party is delayed or prevented from performing any act required in this Agreement by reason of any event beyond the reasonable control of either party, including without limitation, by labor disputes, fire, unusual delay in deliveries, weather or acts of God, terrorism, delay in the issuance of permits or approvals, acts of governmental entities, unavoidable casualties or any other such causes beyond such party’s control, then the time herein fixed for completion of such obligation(s) shall be extended by the number of days that such party has been delayed.
12.11 Execution in Counterparts. This Agreement may be executed in several counterparts, and all so executed shall constitute one agreement binding on all parties hereto, notwithstanding that all parties are not signatories to the original or the same counterpart.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions as of the Agreement Date.
Note: Section 10.2 need to be separately initialed by the parties. BUYER: SELLER: SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT, a public entity
By: ________________________ Curt Hagman, Chairman
Accepted and Agreed to: ESCROW HOLDER: FIDELITY NATIONAL TITLE INSURANCE COMPANY
By: _________________________ Mary Lou Adame Commercial Escrow Officer Dated: ________________, 2022
CITY OF GRAND TERRACE, a municipal corporation
By: ________________________ Darcy McNaboe, Mayor _________________, 2022
ATTEST:
___________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
Aleshire & Wynder, LLP
By: ________________________________ Adrian Guerra, City Attorney
D.8.c
Packet Pg. 144
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
1
EXHIBIT A
LEGAL DESCRIPTION OF THE PROPERTY
That certain real property located in the City of Grand Terrace, in the County of San Bernardino, State of California legally described as follows:
Parcel No. 4 of Parcel Map No. 6462 in the City of Grand Terrace, County of San Bernardino, State of California, as per plat recorded in Book 77 of Parcel Maps, pages 55 and 56, records
of said County.
Being a subdivision of a portion of Lots 9 and 10, Hermosa Rancho, as per plat recorded in Book 13 of Maps, page 29, records of said County.
D.8.c
Packet Pg. 145
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
1
EXHIBIT B GRANT DEED
Recording requested by and When Recorded Return to: San Bernardino County Fire Protection District County Service Area 38
157 West Fifth Street, Second Floor San Bernardino, CA 92415 Attention: __________________
GRANT DEED
(With Option to Repurchase) FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged and subject to the covenants set forth below, the CITY OF GRAND TERRACE, a municipal corporation
(“Grantor”), grants to SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT, a public entity (“Grantee”), all of its rights, title, and interest in that certain real property in the City of Grand Terrace, San Bernardino County, State of California, as more particularly described in Exhibit A attached
hereto and incorporated by this reference (“Property”).
As material consideration for this conveyance, Grantee covenants for itself and any successors in interest for the benefit of Grantor, as follows:
1. RE-PURCHASE OPTION.
1.1. Option. If Grantee shall (i) cease to use a majority of the Property (determined by square footage) as a fire station, or (ii) elects to sell the Property, then if authorized by law at the time of the occurrence of either (i) or (ii), Grantor shall have the option to buy back the Property (“Option”) from Grantee for the then fair market value to be determined as specified below. Upon the occurrence of either of the foregoing events, Grantee must provide written notice to Grantor (“Trigger Notice”). 1.2 Fair Market Value. The Option Purchase Price shall be the fair market value (“FMV”) of the Property as used for a fire station as determined by a real estate appraisal, prepared by a licensed MAI real estate appraiser. Within thirty (30) business days of the Trigger Notice, the appraiser shall be jointly selected by the parties. The parties shall mutually agree as to the scope of the appraisal work in writing if necessary. Each party shall be responsible for one-half (1/2) of the appraisal costs.
If the parties are not able to mutually agree on a single MAI appraiser within the thirty (30) day period, then either party may elect to invoke the following procedure (“Election Notice”). a. Within ten (10) business days of receipt of the Election Notice, each party shall
appoint an MAI appraiser. If either party fails to appoint an appraiser then the appraiser nominated by the electing party shall be used to determine the FMV.
APN. 1178-011-12 (Space Above This Line for Recorder’s Office Use Only) (Exempt from Recording Fee per Gov. Code §6103) THE UNDERSIGNED GRANTOR DECLARES that the documentary transfer tax (computer on full value) is $_________
D.8.c
Packet Pg. 146
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
2
b. If appraisers are appointed by each of the parties, the appraisers shall meet promptly and attempt to jointly agree as to the FMV. If the appraisers are unable to agree on the FMV within sixty (60) business days of the date on which the last of the appraisers was appointed (“Joint Period”), the appraisers shall appoint a third qualified MAI appraiser (“Third Appraiser”) within thirty (30) business days after the expiration of the Joint Period. The third appraiser must be a licensed MAI appraiser who has not previously acted in any capacity for either party in the past five (5) years.
c. Within thirty (30) business days after the selection of the Third Appraiser, all three (3) appraisers shall each determine the FMV and share their determinations with the other appraisers and attempt to agree as to the FMV. If a majority of the appraisers are unable to agree on the FMV within the thirty (30) day period, then highest and lowest appraisals shall be disregarded and the remaining appraisal amount shall conclusively be deemed the FMV.
d. The appraiser (or appraisers if there is more than one) shall promptly notify the parties of the determination of the final determination of the FMV. 1.3. Option Exercise. Upon determination of the FMV, Grantor shall have thirty (30) business days to elect in writing to exercise the Option (“Option Exercise Notice”). If Grantor fails to deliver the Option Exercise Notice in a timely manner, the Option shall terminate. If
Grantor exercises the Option by delivering the Option Exercise Notice in the time specified, then the parties shall execute purchase and sale agreement substantially in the form by which Grantor sold the Property to Grantee (“PSA”) which will include, among other things, a contingency in Grantor’s favor to conduct due diligence (with a license to enter) for a reasonable time period, the issuance of an owner’s title policy to Grantor at Grantee’s expense and with other costs allocated between the parties in accordance with standard practice in San Bernardino County. At closing, Grantor shall have the right to take possession of the Property free of any claims or rights of possession. 2. COVENANT OF NON-DISCRIMINATION. Grantee agrees to refrain from restricting the rental, sale, or lease of any portion of the Property on the basis of race, color, creed, religion, sex, marital status, age, ancestry, or national origin of any person. All such deeds, leases, or contracts shall contain or be subject to substantially the following
nondiscrimination or non-segregation clauses, which clauses shall remain in effect in perpetuity:
2.1 Deeds: In deeds the following language shall appear: “The grantee herein covenants by and for itself, its heirs, executors, administrators, and assigns, and all persons claiming
under or through them, that there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, marital status, age, ancestry, or national origin in the sale, lease, rental, sublease, transfer, use,
occupancy, tenure, or enjoyment of the land herein conveyed, nor shall the grantee itself, or any persons claiming under or through it, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use, or occupancy of tenants, lessees, subtenants, sublessees, or vendees in the land herein conveyed. The foregoing covenants shall run with the land.”
2.2 Leases: In leases the following language shall appear: “The lessee herein covenants by and for itself, its heirs, executors, administrators, successors, and assigns, and all persons claiming under or through them, and this lease is made and accepted upon and subject to the following conditions: “That there shall be no discrimination against or
D.8.c
Packet Pg. 147
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
3
segregation of any person or group of persons on account of race, color, creed, religion, sex, marital status, age, ancestry, or national origin in the leasing, subleasing, renting, transferring, use, occupancy, tenure, or enjoyment of the land herein leased nor shall the lessee itself, or any person claiming under or through it, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use, or occupancy of tenants, lessees, sublessees, subtenants, or vendees in the land herein leased.”
2.3 Contracts: In contracts pertaining to conveyance of the realty the following language shall appear: “There shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, marital status, age, ancestry, or national origin in the sale, lease, rental, sublease, transfer, use, occupancy, tenure, or enjoyment of the land, nor shall the transferee itself, or any person claiming under or through it, establish or permit any such practice or practices of discrimination or
segregation with reference to the selection, location, number, use, or occupancy of tenants, lessees, subtenants, sublessees, or vendees of the land.”
3. NOTICE. All notices shall be in writing and delivered personally, by overnight air courier service,
by facsimile transmission or email, or by U.S. certified or registered mail, return receipt requested, postage prepaid, to the parties at their respective addresses set forth below, and the same shall be effective upon receipt if delivered personally, one (1) business day after depositing with an
overnight air courier, or two (2) business days after depositing in the mail immediately, upon transmission (as confirmed by electronic confirmation of transmission generated by the sender’s machine) for any notice given by facsimile or email: To Grantee: San Bernardino County Fire Protection District 157 West Fifth Street, Second Floor San Bernardino, CA 92415 Attention: Dan Munsey, Fire Chief With a copy to: San Bernardino County Counsel 385 North Arrowhead Ave San Bernardino, CA 92415 Attention: Tom Bunton, County Counsel To Seller: City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313
Attention: Michael Milhiser, Interim City Manager With a copy to: Aleshire & Wynder, LLP
18881 Von Karman Blvd. Suite 1700 Irvine, CA 92612 Attention: Adrian Guerra, City Attorney 4. CALIFORNIA LAW. The Covenants contained in this Deed shall be construed in accordance with the laws of the State of California.
5. INTERPRETATION. If an ambiguity or question of intent or interpretation arises, then the terms of this Deed, including but not limited to, the Covenants, shall be construed as if drafted jointly by the parties, and no presumption or burden of proof will arise favoring or disfavoring any party
D.8.c
Packet Pg. 148
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
4
to this Deed, including but not limited to, the Covenants, by virtue of the authorship of any of the provisions of this Deed.
6. SEVERABILITY. If any provision of this Deed or portion thereof, or the application to any person or circumstances, shall to any extent be held invalid, inoperative or unenforceable, the remainder of the covenants contained in this Deed, or the application of such provision or portion thereof to any other persons or circumstances, shall not be affected thereby.
7. ATTORNEY’S FEES. In the event any action or suit is brought by a party hereto against another
party hereunder by reason of any breach of any of the covenants, agreements or provisions on the part of the other party arising out of this Deed, then in that event the prevailing party shall be entitled to have and recover from the other party all costs and expenses of the action or suit, including reasonable attorneys’ fees, expert witness fees, accounting and engineering fees, and any other professional fees resulting therefrom.
IN WITNESS WHEREOF, Grantor has caused this Grant Deed to be executed on its behalf
as of the date written below.
GRANTOR:
CITY OF GRAND TERRACE, a municipal corporation
By: _____________________________ Darcy McNaboe, Mayor _________________, 202_ ATTEST: _____________________________ Debra Thomas, City Clerk
APPROVED AS TO FORM:
Aleshire & Wynder, LLP
By: ___________________________ Adrian R. Guerra, City Attorney
D.8.c
Packet Pg. 149
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
5
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by CITY OF GRAND TERRACE, a municipal corporation (“Grantor”), by Grant Deed to the SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT, a public entity (“Grantee”), is hereby accepted by the undersigned officer and agent of Grantee and the Grantee consents to the recording of the Grant Deed.
Signed and dated at ____________, California on __________________, 2022.
GRANTEE:
SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT, a public entity By: ________________________ Curt Hagman, Chairman
D.8.c
Packet Pg. 150
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
1
Exhibit A Legal Description of the Property That certain real property located in the City of Grand Terrace, County of San Bernardino, State of California, and is described as follows:
Parcel No. 4 of Parcel Map No. 6462 in the City of Grand Terrace, County of San Bernardino, State of California, as per plat recorded in Book 77 of Parcel Maps, pages 55 and 56, records of said County.
Being a subdivision of a portion of Lots 9 and 10, Hermosa Rancho, as per plat recorded in Book 13 of Maps, page 29, records of said County.
D.8.c
Packet Pg. 151
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
1
STATE OF CALIFORNIA )
) ss. COUNTY OF ____________ )
On _________________, 202_ before me, ___________________________, a notary public, personally appeared _______________________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
_________________________________________ Notary Public
SEAL:
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
D.8.c
Packet Pg. 152
At
t
a
c
h
m
e
n
t
:
P
S
A
8
.
1
2
.
2
2
F
I
N
A
L
(
S
a
l
e
o
f
G
T
F
i
r
e
S
t
a
t
i
o
n
)
AGENDA REPORT
MEETING DATE: August 23, 2022 Council Item
TITLE: Acquisition and Installation of Code, Building and Planning Software
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: That the City Council Authorize the City Manager or his designee to execute the contract for the installation, migration and operation of GovPilot Software and cloud services.
2030 VISION STATEMENT: This staff report supports Goal #1, Ensure our Fiscal Viability BACKGROUND: The City utilizes multiple software platforms to manage varied departmental operations. The platforms are not interoperable, and do not support remote users.
Building, and to some extent, Planning utilize HDL software which was installed over a decade ago. The current software no longer meets the needs of the City. HDL is no longer providing upgrades to the various modules, and the current platform does not allow for remote access and integration across multiple departments.
Code Enforcement utilizes Code Track, and Animal Control utilizes Pet Track which are not interoperable, do not share data between applications, and do not allow for remote access requiring the users to be in the office for extended periods of time.
Planning utilizes LandVision which is a robust cloud based GIS platform but does not allow for remote access and is not interoperable with other platforms. DISCUSSION:
Staff reviewed bids from three software application vendors for suitability, stability, interoperability, and ability to support remote users with the full suite of application tools. GovPilot was determined to be the most suitable application. It is cloud based providing remote backup and eliminating the need for local data storage. The suite of tools are scalable with modules being able to be integrated across departments providing a
shared data set of information throughout the organization. This will eliminate
duplication of effort and allow multiple departments to access the same records. The application is operable on both desktop and handheld devices freeing staff to spend significantly more time in the field. This will provide for more efficient and timely
D.9
Packet Pg. 153
interactions. ENVIRONMENTAL IMPACT
There is no environmental impact FISCAL IMPACT:
Existing software and services cost approximately $20,000 per year. The costs for the
existing software and services will be eliminated. The acquisition, installation, data transfer and operation in year FY 2022-23 is $51,767 and budgeted for as follows: Code – 10-187-246-000-000 ($15,000)
Bldg & Safety – 10-172-250-000-000 ($18,500)
Planning – 10-370-250-000-000 ($18,500) FY 2023-24 and FY 2024-25 cost is $42,764 and will be apportioned by the same percentages.
ATTACHMENTS:
• Proposal 447 Grand Terrace City (PDF)
• Gov Pilot Master Subscription Agreement (DOCX)
APPROVALS:
Konrad Bolowich Completed 08/12/2022 4:59 PM
City Manager Completed 08/17/2022 1:27 PM
City Council Pending 08/23/2022 6:00 PM
D.9
Packet Pg. 154
Subscription Service Order
Prepared for:
Grand Terrace City, CA
Sales Representative
Taseen Peterson
taseen@govpilot.com
Proposal Valid Through 8/31/2022
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 1 of 16
D.9.a
Packet Pg. 155
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Overview of Services
GovPilot is a cloud-based government management platform developed exclusively for local government.
We unify fragmented data and communication between employees, department heads and their
administrators, resulting in an environment in which information ows freely and subject matter knowledge
can be obtained within seconds. With a clear view of how well a department is operating, administrators, and
department heads alike can make more educated decisions on the best course of action.
Leveraging Best Government Practices (BGP) from subject matter experts, GovPilot has developed a catalog
of over 120 standard template modules as well as 3 premium services. GovPilot regularly checks the pulse of
local governments and incorporates their feedback into the product, bene ting all of our customers!
GovPilot accommodates unlimited users, which allows governments to manage and share critical data
throughout their organization, at no additional cost. This information can be shared 24/7 from the o ce, the
eld, or the employee’s home.
___________________________
Wherever the Community,
Whatever the Problem,
GovPilot offers a Solution.
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 2 of 16
D.9.a
Packet Pg. 156
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Benefits of GovPilot
Employee & Elected Officials Benefit _____________________________________________________________
• Customizable Dashboards to see the data that’s important to you
• Remove communication and data silos
• Cut-down on call volume, walk-ins and other distractions
• Learn one platform, replace single-purpose software systems, IT doesn’t need to support 10+ systems
• Drastically improve productivity through automated modules
Constituent Benefits _____________________________________________________________
• Convenience of E- Commerce functionality – submit application and pay online
• Communicate concerns via Mobile App
• Access information and data via website, eliminating need to submit OPRA
Unlimited Users _____________________________________________________________
• All employees and Elected O cials are eligible for login credentials
Preloaded Data _____________________________________________________________
• Assessment Records, Municipal and Parcel Boundaries
• Foreclosure Filings
Cloud Based _____________________________________________________________
• Access, manage and edit data from the o ce and in the eld
• No scaling limitations, local server installation, burdensome maintenance costs or time-consuming software updates
• Data updates occur in real time, enabling o ce-based employees to collaborate with colleagues in the eld via mobile
device
Fields & Forms _____________________________________________________________
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 3 of 16
D.9.a
Packet Pg. 157
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
• GovPilot works closely with assigned divisions and departments to modify the platform based on your unique needs
• Deploy exible modules and forms integrated with pre-loaded data
• User-friendly, drag-and-drop interface
• Merge and log external data, attach documents, calendars, les and notes to individual property records with ease
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 4 of 16
D.9.a
Packet Pg. 158
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
GovPilot’s Templated Modules Consist of 5 Main Components
Dashboard
Whether you are a typist, department head, city manager or elected o cial, GovPilot’s dashboard allows you to
retrieve the answers you need, quickly. The dashboard is customizable, allowing users to create shortcuts to their
data, called “tiles”. These tiles are doorways to ltered and sorted data sets. When clicked, each tile opens a
different view. Arrange and add an unlimited number of tiles with unparalleled ease.
Property Pro le
The cornerstone of our platform, this feature links all property-related data to a single property pro le. See all
building permits, violations and licenses associated with a property. Attach and take notes within the pro le as
well.
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 5 of 16
D.9.a
Packet Pg. 159
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 6 of 16
D.9.a
Packet Pg. 160
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Digital Forms E-commerce Functionality
GovPilot’s digital forms can signi cantly reduce the time your staff spends on data entry. Form data is routed
directly into the GovPilot system, eliminating the redundant process of a government employee transferring
constituent information from a PDF to the database. Constituents access, complete and submit digital forms
through your government website. Form logic blocks submission until all required elds have been populated,
which guarantees that your departments receive properly completed forms, every time.
Automated Work ows
GovPilot’s work ow engine reads data, calendar and user activity as triggers to automate the completion of a
multitude of tasks, including the processing of public requests, licenses, applications, e-commerce transactions
and internal administrative functions. Automated alerts notify employees of changes in project status and
streamline post-submission correspondence with applicants. Work ows improve operational e ciency while
promoting transparency and accountability among employees and departments.
Geographic Information System (GIS)
A picture is worth a thousand words. From cave paintings to emojis, graphic depiction is an integral part of how
humans communicate and make sense of the world. When trying to identify patterns and otherwise understand
your data—which could include thousands or even millions of variables—the ability to visualize that data is
essential. GovPilot’s user-friendly map grants ALL government employees the ability to harness the power of a
geographic information system (GIS).
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 7 of 16
D.9.a
Packet Pg. 161
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Service Order
Customer Name: Grand Terrace City, CA
Billing
Contact
Billing Address: 22795 Barton Road Billing
Phone
City, State, Zip: Grand Terrace,CA 92313 Billing
Email
Project Manager (person running onboarding on behalf of the customer)
Name Leila Holtzen
Email lholtzen@grandterrace-ca.gov
Title Project Manager
Phone 909-824-6621 x 229
Webmaster
Full Name
Email
Phone
Vendor GovPilot LLC Address 204 E. Main St
City, State, Zip Manasquan, NJ 08736 Vendor
Contact
Taseen Peterson
Pricing Valid Through: 8/31/2022 Term: 3 Year
Bill Date 2022-09-01 Effective Date 2022-09-01
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 8 of 16
D.9.a
Packet Pg. 162
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Annual Subscription _____________________________________________________________
Package Level Annual Subscription Fee
Modi ed Professional $42,764.00
Module Name Module Owner Data Import Flow Chart
Building Permit Luis Gardea Yes $6,000.00
Business Registration Haide Aguirre No https://lucid.app/lucidchar
t/ee0e4fe3-83ac-41e8-
88dc-d69afde78d7c/edit?
invitationId=inv_72c6d1be
-ea01-43e3-8e80-
4a8ffbaea3d0
CCO Leila Holtzen Yes $3,000.00 https://lucid.app/lucidchar
t/1168ba73-dc50-460c-
8037-0af7995d95c8/edit?
invitationId=inv_d0544bdf-
dcb0-4f4a-8cee-
ef30a104fce5
Land Use Haide Aguirre No
Rental Property
Registration
Leila Holtzen Yes $3,000.00
Report a Concern Leila Holtzen Yes $3,000.00 https://lucid.app/lucidchar
t/5e0cfea8-c610-4a2c-
a2bc-cb58924b91b7/edit?
invitationId=inv_9ab18c96
-438b-4ce7-97ec-
181b7f7e7fde
Right of Way Permit Luis Gardea Yes $3,000.00
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 9 of 16
D.9.a
Packet Pg. 163
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Special Event Haide Aguirre No https://lucid.app/lucidchar
t/5583d711-0eba-4716-
8aa9-d1ba224c56a5/edit?
invitationId=inv_4ab5a417
-ac54-47da-bbb3-
3a993ce948fe
Street Opening Luis Gardea No https://lucid.app/lucidchar
t/beabf187-91af-415e-
96fc-7057c94866dc/edit?
invitationId=inv_53172d61
-5520-4dc8-aa19-
fea26e2487ae
TBD Haide Aguirre No
TBD Haide Aguirre No
Zoning Permit Haide Aguirre No
Total data import cost for
selected modules
$18000.00
***All data import from provided les / samples. Files containing images / attachments have not yet been reviewed by
GovPilot. We have been advised they are linked by reference or account numbers. As long as this is accurate, we should be
able to link in the module
-$9,000.00
$0.00
Name Price QTY Subtotal
12 selected modules $42,767.00 1 $42,767.00
Data import $18,000.00 1 $18,000.00
Subtotal $60,767.00
Discount on data
Tax
1st Year annual Total $51,767.00
Year 2 & 3 annual fee $42,764.00
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 10 of 16
D.9.a
Packet Pg. 164
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
TERMS: Pricing is based on an annual unlimited subscription fee which includes an unlimited number of user licenses, initial
onboarding, and unlimited support. Payment is due upon execution of this agreement. Onboarding will not commence until
payment has been received. This subscription will automatically renew annually upon the effective date, as set forth
above, unless either party has provided a notice of termination to the other at least thirty (30) days prior to such renewal date.
Payment is due upon renewal. Failure to make payment within ten (10) days of renewal, or any other payment due date, will
result in a notice of default. Failure to make payment within ten (10) days of notice of default will result in
shut off of all Customer access to systems/modules and services. Service under the Agreement will not be restored until
payment has been received. GovPilot does not waive any rights or remedies provided under the terms of this Agreement in the
event of default. The Master Subscription Agreement between Client and PropertyPilot, LLC d/b/a GovPilot (the “MSA”), as
it may be amended from time to time pursuant to the MSA, the onboarding, and implementation process, and the onboarding s
tatement of work are incorporated by reference in this Subscription Service Order (“Service Order”) all of which collectively,
comprise the “Agreement.” Capitalized terms not de ned in this Service Order have the meaning given them in the MSA,
The person signing below represents that he or she is authorized to sign this Service Order on behalf of Client and
that Client accepts this Service Order subject to the terms in the MSA. Signatory represents that all appropriate resolutions
from the governing body, if appropriate, have been obtained to authorize execution of this Contract.
GovPilot’s liability to the Customer for actual, direct damages resulting from GovPilot’s performance hereunder and for any and
all third party claims to the extent arising from GovPilot’s negligence, willful misconduct, or violation of law in ful lling its
obligations herein, shall be limited in the aggregate to the total amount of fees actually paid or payable by the Customer to
GovPilot under this Agreement for the year previous to the incident which gave cause for such liability
GovPilot shall retain ownership rights to (1) all of its intellectual property, including any derivatives, modi cations and
enhancements thereto, (2) Con dential Information of GovPilot, and (3) any tools or scripting applications used, developed or
created by GovPIlot or its third party licensors during the performance of this Agreement.
Propertypilot, LLC dba GovPilot Grand Terrace City, CA
Signature: Signature:
Name:
Title:
Date:
James Delmonico
Chief Product O cer
07 / 12 / 2022
Name: Konrad Bolowich
Title: Town Manager
Date:
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 11 of 16
D.9.a
Packet Pg. 165
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
On-boarding and Implementation Process
Our on-boarding team is here to help you implement & launch GovPilot.
1. Kick-off Call
Your Account Manager & Onboarding Project Manager will coordinate a call with you to learn about how you will be leveraging GovPilot to gain further transparency into your day to day processes.
2. Variable Validation
To get started on your new GovPilot deployment, we need to
con rm the information you’ve provided us during the sales
process. This will also be a great opportunity for us to
collect any additional information to ensure a successful
on-boarding experience.
3. Variable Implementation**
During this time, our On-boarding team will be building out
the modules you signed for. While this process typically
takes 45-60 Days, there are times we need additional
clari cation. Please be sure to respond to any inquiries in a
timely fashion so we can ensure a timely delivery of your
services.
4. Team Training
We’ll provide 1 hour live web training and Q&A focused on
your end-user team members. We’ll deliver the training
using your modules so that the users know exactly how to
work with GovPilot.
We’ll also provide access to our premier knowledge-base so
your team can get the answers to their questions instantly!
**Variable Validation is subject to the terms stated within the On-Boarding Statement of Work
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 12 of 16
D.9.a
Packet Pg. 166
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
On-boarding Statement of Work
Objectives_____________________________________________________________
The objective of GovPilot’s on-boarding engagement is to collect and implement the necessary information to con gure the
purchased Modules and their corresponding template variables. This engagement also includes the training of the software in
accordance to the pricing table of this document.
Scope of Work_____________________________________________________________
Work will include the modi cation of variables as speci ed on the Service Order under Initial Modules Selected on a per
module basis with a maximum of 12 hours of con guration per module. While the variables we will modify differ on a per
module basis, variables are generally inclusive but not limited to the following.
• Fees
• Licenses
• Permits
• Ordinances
• Pick-list Fields
• Employees
• Work ow Routing
Any additional work requested beyond the speci ed variables and the 12 hour time limit on a per module basis would be
charged a professional services rate of $150/hour pending customer approval.
Deliverables_____________________________________________________________
GovPilot will deliver the following deliverables as part of your on-boarding:
• Selected Modules stated on the Service Order under Initial Modules Selected with fully implemented variables as
provided by the Customer
• Live web training of the modules
Tasks and Responsibilities_____________________________________________________________
Our ability to provide a successful on-boarding experience for our customers is a shared effort. It is crucial that all parties
provide timely responses to any inquiries pertaining to the On-boarding.
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 13 of 16
D.9.a
Packet Pg. 167
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
TaskTask Responsibility Responsibility
Provide Variable Gathering Tool(s) for completion GovPilot
Completion of the Variable Gathering Tool Grand Terrace City, CA
Host Review of Collected Variables with Customer GovPilot
Responses to any additional follow ups for clari cation
of provided variable data
Grand Terrace City, CA
Delivery of Completed Modules GovPilot
Host and Attendance of Training Grand Terrace City, CA
Provide Live Web Training to Customer GovPilot
Timeline for Completion of Work_____________________________________________________________
Upon receipt and review of complete set of variable information collected from the customer, GovPilot’s anticipated
deployment time of a module is 45-60 days. GovPilot assumes a 24-48 hour response time from the customer upon any
requests for clari cation. Failure to respond in a timely response will result in a delay of your module deployment.
Data Import Restrictions_____________________________________________________________
Please note that data will be imported AS IS. Any errors included in the data set will be compiled and provided back to the
customer for correction. It is the responsibility of the customer to correct the data and resubmit it to GovPilot should they
want it included in their data set. It is the customers responsibility to obtain their legacy data, GovPilot will not be
communicating with third party software vendors on behalf of the customer nor obtaining access to third party software.
GovPilot will perform a maximum of two data imports per module. This requires the customer to provide data to GovPilot on
two separate occasions. The rst data import will be to validate and test the legacy data to ensure quality and accuracy
during the onboarding process. The second and nal data import will be performed the business day before the module is due
to launch. In the event the customer is brining on legacy data after the module has launched the time and date of the second
data import will be coordinated between GovPilot and the customer.
In the event the customer is providing the legacy data the business day the module is set to launch, GovPilot must receive the
data at 3pm on the day prior to launch. Failure to provide data no later than 3pm EST will result in a rescheduling of your
module launch date.
In the event the customer is negligent in not providing all data, or provides incorrect data, pertaining to a module resulting in
more than 2 data imports, the customer will be charged $250/hour for any subsequent time spent reimporting data after the
second data import. In the event the customer requests more than two data imports they will be charges $250/hour for any
subsequent time spent after the second data import.
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 14 of 16
D.9.a
Packet Pg. 168
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Such errors may include, but are not limited to:
• Incorrect data type for the eld
• E.g., Email addresses in phone number elds / symbols in text and or number elds
• For importing of data that is property related. If there is no existing block and lot or parcel ID to link the record to,
those records will not be imported.
• The client can update those unique parcel identi ers and provide back to GovPilot should they wish to have
those records in the system.
Credit Card Vendor Integration - GovPilot is currently integrated with 11 credit card vendors. There is no additional charge to
con gure your modules to take credit card payment for any of the 11 listed. If you would like an integration with a vendor not
on the list, there will be an additional cost of $250/hour in order to perform that integration. GovPilot also reserves the right to
refuse integration based on documentation provided by the third party credit card vendor, or length of time in order to
complete the integration.
1. Authorize.net
2. Municipay
3. Xpress BillPay
4. Network Merchants Inc (NMI)
5. Heartland
6. Payeezy
7. Elavon
8. The Satellite.Biz
9. Value Payment Systems
10. FIS Global
11. CardX
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 15 of 16
D.9.a
Packet Pg. 169
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Minimum & Recommended System Specifications
The following system speci cations for desktop PCs & Laptops:
Minimum Speci cations
· OS: Windows 10 32/64-bit.
· CPU: Intel Core i3.
· RAM: 8GB RAM.
· Monitor: 19-inch.
· Network: Broadband Internet connection 50mbps with Latency <10ms.
· Browser: Any supported browser (see supported browser list).
Recommended Speci cations
· OS: Windows 10 64-bit or Windows 11 64-bit.
· CPU: Intel Core i5 or more.
· RAM: 16GB RAM or more.
· Monitor: 24-inch or more (preferred wide screen).
· Network: Broadband Internet connection 100mbps with Latency <10ms.
· Browser: Any supported browser (see supported browser list).
Minimum Speci cations for Mobile tablets:
· OS: Latest stable version update
· CPU: 1GHz or more
· RAM: 4GB RAM.
· Monitor: 10-inch or more
· Network: Wi- or Cellular 4G or more.
· Browser: Any mobile browser (see supported browser list).
Browser Desktop/Mobile Devices
MICROSOFT® INTERNET EXPLORER®Not Supported
MICROSOFT® EDGE (NON-CHROMIUM) Not Supported
MICROSOFT® EDGE CHROMIUM Latest stable browser version supported
GOOGLE CHROME™Latest stable browser version supported
MOZILLA® FIREFOX®Latest stable browser version supported
APPLE® SAFARI®Latest stable browser version supported
TIP: For optimum performance, we recommend that users devices adopt the Google Chrome™ or Microsoft® EDGE browser
and machines with 8 GB of RAM, 64-bit OS, 21-inch monitor and minimum 50mbps network bandwidth.
Note that 32-bit systems are subject to memory limitations. To take full advantage of the added RAM, use 64-bit versions of
both the OS and the browser.
Document Ref: X3IZA-BHNHW-J8UR7-SCX5E Page 16 of 16
D.9.a
Packet Pg. 170
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Signature Certificate
Reference number: X3IZA-BHNHW-J8UR7-SCX5E
Document completed by all parties on:
22 Jul 2022 17:43:10 UTC
Page 1 of 1
Signer Timestamp Signature
James Delmonico
Email: james@govpilot.com
Recipient Verification:
Sent:22 Jul 2022 17:41:51 UTC
Viewed:22 Jul 2022 17:42:56 UTC
Signed:22 Jul 2022 17:43:10 UTC
✔Email verified 22 Jul 2022 17:42:56 UTC
IP address: 108.50.241.186
Location: Freehold, United States
Signed with PandaDoc
PandaDoc is a document workflow and certified eSignaturesolution trusted by 30,000+ companies worldwide.
D.9.a
Packet Pg. 171
At
t
a
c
h
m
e
n
t
:
P
r
o
p
o
s
a
l
4
4
7
G
r
a
n
d
T
e
r
r
a
c
e
C
i
t
y
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Master Subscription Agreement
This Master Subscription Agreement, together with the Subscription Service Order shall constitute the entire Agreement between the parties (hereinafter together the “Agreement”). The Terms of this Master Subscription Agreement (hereinafter “MSA”) shall apply to and are expressly incorporated into all Agreements between the parties. Any capitalized terms used in these Terms but not otherwise defined will have the meanings ascribed to them in the Subscription Service Order (“Service Order”) . If there is any conflict or inconsistency between the terms of the Service Order and the MSA Terms, then the MSA Terms will
control solely to the extent of the conflict or inconsistency.
GovPilot reserves the right to modify and amend the terms of this MSA
during the initial term of the Agreement or any renewal thereof and customer shall be deemed to have accepted any new terms or updates to this Agreement after ten (10) days’ notice of any such changes to this Agreement.
TERMS OF USE AND PRIVACY POLICY
1. Definitions
a. “Authorized Purpose” means (i) to input, import and export data and
perform functions related to government management within the geographic regions identified on the Service Order; and (ii) to enable Public Users to
submit and view certain data within the geographic regions identified on the
Service Order through the Public Service and GIS Map.
b. “Authorized User” means Customer’s employees who may access the
Service with a valid username and password issued by GovPilot.
c. “Confidential Information” means any information disclosed by either Party to the other Party that is marked “Confidential” or “Proprietary” at the
time of Without limiting the foregoing, Confidential Information disclosure to the disclosing party includes this Agreement, the Service Order the non-public
facing aspects of Service, any responses to technical support requests, and
D.9.b
Packet Pg. 172
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
any business information, technical data, or know-how relating to the Service. Confidential Information will not, however, include any information which, as shown by documents in the receiving Party’s possession, (i) was publicly
known and made generally available in the public domain prior to the time of disclosure by the disclosing Party; (ii) becomes publicly known and made
generally available after disclosure by the disclosing Party to the receiving Party through no action or inaction of the receiving Party; (iii) is already in the
possession of the receiving Party at the time of disclosure by the disclosing Party as shown by the receiving Party’s files and records immediately prior to
the time of disclosure; (iv) is obtained by the receiving Party from a third party without a breach of such third party’s obligations of confidentiality; or (v) is
independently developed by the receiving Party without use of or reference to the disclosing Party’s Confidential Information. Additionally, Confidential
Information will not include any Data (defined in Section 3 below) or any information that can be obtained through a public records request under
applicable law.
d. “Customer Data” means any and all data, including, but not limited to
shape files, entered or imported into GovPilot, either directly or through hosted forms, by Authorized Users or Public Users.
e. “GIS Map” means the geographic information system graphical interface
including Pre-Loaded Data and Customer Data added by Customer and made available in the form of a map for use by Authorized Users and Public
f. “Legacy Data” means any and all historical data the Customer submits.
Legacy Data must conform to GovPilot’s importing requirements.
g. “Pre-Loaded Data” such as the property data, tax assessment data, sales data and map layer data, where available, that is related to the properties on
the Service and pre-loaded within the Service by GovPilot.
h. “Professional Services” means those services described in the Service Order, onboarding and implementation process, and onboarding statement of
work as set forth in the Service Order.
i. “Public Users” means a user of the Public Service.
D.9.b
Packet Pg. 173
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
j. “Public Service” means the limited online platform made available to members of the public, which allows members of the public to access digital e-commerce forms, public forms approved by Customer and the public-facing
GIS Map regarding properties in the geographic regions identified on the Service Order.
k. “Service” means the online platform to which access is provided to
Customer pursuant to this Agreement and which allows Authorized Users to access the Pre-Loaded Data, the systems, modules, digital e-commerce
forms and public-facing GIS Map regarding properties in the geographic regions identified on the Service Order.
l. “Subscription” means the subscription type selected on the Service Order
required for Authorized Users to access the GovPilot platform
m. “Variables” means areas within module that can be modified without charge.
2. Access to Service
a. Grant.Subject to the terms and conditions of this Agreement, GovPilot
hereby grants to Customer a nonexclusive, nonsublicensable and nontransferable right during the Term (defined in Section 9 below) to allow the
Authorized Users to access and use the Service for the Authorized Purpose. GovPilot will provide Public Users with access to the Public Service, subject to
GovPilot’s Terms of Use and Privacy Policy (collectively, the “Policies”).
b. Additional Restrictions. Neither Customer nor any party acting on its behalf (including Authorized Users) may: (i) transfer, distribute, sell, lease, license or sublicense access to the Service; (ii) reverse engineer, decompile,
disassemble or otherwise attempt to reconstruct, identify or discover any source code, underlying ideas, underlying user interface techniques, or algorithms of the Service; (iii) allow any party to access the Service except for Authorized Users and Public Users; (iv) write or develop any derivative
software or any other software program based upon the Service or any Confidential GovPilot Information; (v) attempt to disrupt the integrity or
performance of the Service; (vi) attempt to gain unauthorized access to the
D.9.b
Packet Pg. 174
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Service or its related systems or networks; or (vii) otherwise use the Service in any manner that may violate any applicable laws, rules or regulations or infringe any third party intellectual property or other rights.
c. Authorized Users. Customer acknowledges and agrees that it is responsible for all use or misuse of the Service by its Authorized Users, and a
breach by any such Authorized User of any term of this Agreement will be deemed a breach under this Agreement. All Authorized Users will be deemed
to have accepted the Terms of this Agreement. GovPilot reserves the right to immediately suspend any or all Authorized Users’ access to the Service if
GovPilot believes, in its sole discretion, that an Authorized User has misused the Service under the terms of this agreement. Customer will provide GovPilot
with the name and email address of each Authorized User promptly following the Effective Date and update the list as it may change during the Term. The
access credentials that GovPilot provides to each Authorized User is personal to that specific individual and may not be transferred, sold or otherwise assigned to or shared with any other individual or entity.
d. GovPilot Ownership. Except for the rights granted to Customer in Section 2(a) above and Customer’s rights to Data, as between the Parties, GovPilot
retains all right, title and interest, including all intellectual property rights, in and to the Service (including all updates thereto) and all aggregated and de-
identified information that GovPilot’s systems or applications automatically collect regarding use of the Service and its performance (“Diagnostic Data”).
All rights that GovPilot does not expressly grant to Customer in this Section 2 are reserved and GovPilot does not grant any implied licenses under this
Section 2.
e. Feedback. From time-to-time, Customer may provide GovPilot with
feedback, analysis, suggestions and/or comments related to the Service (collectively, “Feedback”). Customer hereby grants to GovPilot a perpetual,
irrevocable, transferable, sublicenseable, royalty-free and worldwide right to use, reproduce, modify, create derivative works of, distribute, publicly display
or perform the Feedback without restriction whatsoever, in any media now known or hereafter devised, and without any compensation or credit to Customer.
D.9.b
Packet Pg. 175
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
f. Training and Support. Commercially reasonable training and support are available for the Service via remote web session. GovPilot will only respond to
training and support requests from the primary and secondary Customer contacts identified on the Service Order. Telephone support is only available
between 9:00 a.m. and 5:00 p.m. Eastern Standard Time during normal business days. Training and support are subject to the rates set forth in the
Cover Sheet.
3.Data
As between Customer and GovPilot, Customer owns all Data. Customer
hereby grants to GovPilot a license to use all data entered into the Service by Customer or any party acting on its behalf (including Authorized Users)
(collectively, “Data”) to provide and improve the Service. Customer represents and warrants that: (a) it owns the Data or otherwise has and will have the
rights necessary to grant the license set forth in this Section; and (b) the uploading or transmitting of Data to the Service does not and will not violate
any third party rights, including, without limitation, any intellectual property or confidentiality rights.
4. Professional Services
a. General. Subject to Customer’s compliance with the terms and conditions of this Agreement, GovPilot will perform the Professional Services in
accordance with this agreement and any specifications set forth in the onboarding and implementation process and onboarding statement of work.
Professional Services are deemed accepted upon receipt unless otherwise expressly indicated in the Service Order. Customer will reasonably cooperate with GovPilot to facilitate provision of Professional Services. This cooperation will include, without limitation, (i) performing any tasks reasonably necessary for GovPilot to provide the Professional Services and to avoid unnecessary
delays; (ii) fulfilling any obligations described in the Service Order in a timely manner; and (iii) responding to GovPilot’s reasonable requests related to
Professional Services in a timely manner.
b. Intellectual Property Rights. GovPilot solely owns all right, title and
interest in and to any software, notes, records, drawings, designs or other copyrightable materials, inventions (whether or not patentable),
D.9.b
Packet Pg. 176
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
improvements, developments, discoveries and trade secrets conceived, discovered, authored, invented, developed or reduced to practice by GovPilot, solely or in collaboration with others, arising out of, or in connection with,
GovPilot performing the Professional Services, including any copyrights, patents, trade secrets, mask work rights or other intellectual property rights
relating to the foregoing (“Inventions”). GovPilot hereby grants to Customer a non-exclusive, non-transferable, non-sublicensable, royalty-free and
worldwide right during the Term only to use the portion of the Inventions that is incorporated into any deliverables that GovPilot must provide to Customer
as set forth Subscription Service Order solely to use any such deliverables. GovPilot reserves all rights not expressly granted in the prior sentence and
does not grant any implied licenses under this Agreement.
5.Fees
a. Payment of Fees. In consideration for the access granted to the Service
and GovPilot’s performance of the Professional Services, Customer will pay the fees set forth in the Service Order, and if applicable the onboarding
statement of work. Payments may only be made by check. Payments more than thirty (30) days overdue will accrue interest at a rate of 15% per year, or
the maximum allowed by law, whichever is less.
b. Taxes. All charges and fees provided for in this Agree¬ment are exclusive of any taxes, duties, or similar charges imposed by any government (“Taxes”). Customer will pay or reimburse GovPilot for all such Taxes arising out of this
Agreement or the transactions contemplated by this Agreement (other than taxes on the net income of GovPilot).
c. Changes to Fees. GovPilot reserves the right to increase the Fee in a
Renewal Term (defined in Section 9 below) upon notice to Customer at least ninety (90) days prior to the applicable Renewal Term.
6. Representations and Warranties and Limitation of
Liability
a. Representations and Warranties. Each Party represents and warrants that: (i) it is duly organized, validly existing and in good standing under the laws and regulations of its jurisdiction of incorporation, organization or
chartering; (ii) it has the right, power and authority to enter this Agreement and
D.9.b
Packet Pg. 177
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
to grant the rights and licenses granted hereunder and to perform all of its obligations hereunder; (iii) this Agreement constitutes a legal, valid and binding obligation of such Party, enforceable against such Party in
accordance with its terms; and (iv) it will abide by all applicable federal, state and local laws and regulations in connection with its performance under this
Agreement.
b. Warranty Disclaimer. Except as expressly set forth under section 6(a), GovPilot makes no other warranties relating to the Service (including, without
limitation, any content or data appearing therein) or the Professional Services, and hereby disclaims all other such warranties, whether express or implied,
including, without limitation, the warranties of merchantability, fitness for a particular purpose and non-infringement. EXCEPT AS OTHERWISE
PROVIDED IN THIS AGREEMENT AND/OR ANY SERVICE ORDER ISSUED HEREUNDER, GOVPILOT HEREBY DISCLAIMS ALL OTHER
WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WARRANTY OF NONINFRINGEMENT, OR
ANY WARRANTY RELATING TO THIRD PARTY SERVICES. THE DISCLAIMER CONTAINED IN THIS PARAGRAPH DOES NOT AFFECT THE TERMS OF ANY WARRANTY PROVIDED BY AN “ORIGINAL EQUIPMENT MANUFACTURER’’, “OEM”.
c. Limitation of Liability. To the fullest extent permitted by applicable law, (i)
in no event will either Party be liable for any loss of profits, loss of use, business interruption, work stoppage, impairment of other assets, loss of or
damage to data or indirect, punitive, special, incidental or consequential damages of any kind in connection with or arising out of the Service and
Professional Services, whether or not foreseeable, and even if such Party has been advised of the possibility of such damages; and (ii) neither Party’s
liability under this agreement will exceed the fees paid by Customer to GovPilot under this Agreement. The provisions of this section 6 allocate risks
under this Agreement between Customer and GovPilot. The fee reflects this allocation of risks and limitation of liability.
7. Indemnification
a. Infringement Indemnity
D.9.b
Packet Pg. 178
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
(i) Indemnity. GovPilot will defend Customer from any claim, action or allegation brought against Customer by a third party alleging that the Service infringes any copyright or trade secret right of that third party, and GovPilot
will pay any final judgments awarded by a court of competent jurisdiction or written settlements entered into with respect to such third party claims, subject
to Customer’s compliance with Section 7(c) (each, an “Infringement Claim”).
(ii) Options. In the event of any Infringement Claim, GovPilot may, at its sole option and expense: (A) procure for Customer the right to continue use of the
Service or infringing part thereof; (B) modify or amend the Service or infringing part thereof, or replace the Service or infringing part thereof with other
software having substantially the same or better capabilities; or, (C) if neither of the foregoing is commercially practicable, terminate this Agreement and
repay to Customer a pro-rata portion, if any, of any pre-paid Fees.
(iii) Exclusions. GovPilot will have no liability for any Infringement Claim if the alleged infringement results from (A) Customer’s breach of this Agreement;
(B) any modification, alteration or addition made to the Service or any use thereof, including any combination of the Service with software or other materials not provided by GovPilot; (C) Customer’s failure to use any
corrections or modifications made available by GovPilot that would not result in any material loss of functionality; (D) use of the Service in a manner or in
connection with a product or data not contemplated by this Agreement; or (E) any settlements entered into by Customer or costs incurred by Customer for
such claim that are not pre-approved by GovPilot in writing.
b. Customer. To the fullest extent permitted by applicable law, Customer will defend GovPilot from any claim, action or allegation brought against GovPilot
arising from Customer’s breach of this Agreement, and Customer will pay any final judgments awarded by a court of competent jurisdiction or written
settlements entered into with respect to such Third Party Claims, subject to GovPilot’s compliance with Section 7(c).
c. Procedures. Any claim subject to indemnification under this Section 7 will
be subject to the following provisions:
(i) the indemnifying Party will be given prompt written notice of the claim by the indemnified Party, provided that any delay in providing notice will not
relieve the indemnifying Party of its indemnity obligations under this
D.9.b
Packet Pg. 179
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
Agreement unless, and only to the extent, the indemnifying Party was materially prejudiced by the delay as proven by documentary evidence; (ii) the indemnifying Party will have the right to control the defense and all
negotiations relative to the settlement of any such claim, provided that no settlement on the part of the indemnified Party may be made without the
express written consent of the indemnified Party; and (iii) the indemnified Party will reasonably cooperate with the indemnifying Party and its counsel at
the indemnifying Party’s cost and expense.
d. Limitation. This Section 7 states each Party’s sole remedy and liability, as applicable, in connection with indemnity claims that fall within the scope of this
Section 7.
8. Confidential Information.
The receiving Party will use the same degree of care that it uses to protect the
confidentiality of its own confidential information of like kind (but in no event less than reasonable efforts). Each Party agrees not to use any Confidential
Information of the other Party for any purpose except to exercise its rights and perform its obligations under this Agreement. Each Party agrees not to
disclose any Confidential Information of the other Party to any third parties except to its employees who have a need to know such information to perform
obligations or exercise rights under this Agreement. Notwithstanding the foregoing, the receiving Party may disclose Confidential Information of the disclosing Party if it is compelled by law to do so, provided the receiving Party
gives the disclosing Party prior written notice of such compelled disclosure (to the extent legally permitted) and reasonable assistance, at the disclosing
Party’s cost, if the disclosing Party wishes to contest the disclosure. Upon the termination or expiration of this Agreement, each Party will immediately delete
all tangible embodiments of the other Party’s Confidential Information within its possession or control.
9. Term and Termination
a. Term. This Agreement will take effect on the Effective Date and will remain in force for the initial term specified on the Service Order (“Initial Term”).
Thereafter, the Agreement will renew on an annual basis until either Party provides at least sixty (60) days’ prior written notice of its desire not to renew
prior to the end of the then-current term (each, a “Renewal Term,” and together with the Initial Term, the “Term”).
D.9.b
Packet Pg. 180
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
b. Termination for Cause.Either Party may, immediately upon providing written notice to the other Party, terminate this Agreement if the other Party (i) is in material breach of this Agreement, which breach, if capable of being
cured, is not cured within thirty (30) days after the non-breaching Party gives the other Party written notice of such breach; or (ii) terminates or suspends its
business, becomes insolvent, admits in writing its inability to pay its debts as they mature, makes an assignment for the benefit of creditors, becomes
subject to direct control of a trustee, receiver or similar authority, or becomes subject to any bankruptcy or insolvency proceeding under federal or state
statutes.
c. Survival and Termination. Immediately upon expiration or termination of this Agreement for any reason whatsoever, Customer will cease all access to
and use of the Service and all outstanding Fees will become immediately due and payable to GovPilot. Sections 1, 2(b)-(e), 3, 4(b), 5(a)-(b), 6-8, 9(c), 10
and all defined terms appearing in those Sections will survive this Agreement.
10. Miscellaneous
a. Assignment. Neither this Agreement nor any rights under this Agreement
may be assigned or otherwise transferred by either Party, in whole or in part, whether voluntary or by operation of law, without the prior written consent of
the other Party, except in connection with a sale of assets, reorganization, acquisition, merger or consolidation. Subject to the foregoing, this Agreement will be binding upon and will inure to the benefit of the Parties and their
respective successors and assigns. Any assignment in violation of this Section 10(a) will be null and void.
b. Notices. Any notice required or permitted to be given under this Agreement
will be effective if it is (i) in writing and sent by certified or registered mail, or insured courier, return receipt requested, to the appropriate Party at the
address set forth in the Service Order and with the appropriate postage affixed; or (ii) sent via facsimile or electronic mail pursuant to the contract
information set forth in the Service Order. Either Party may change its address for receipt of notice by notice to the other Party in accordance with this
Section. Notices are deemed given two (2) business days following the date of mailing, one (1) business day following delivery to a courier, and/or on the
same day a facsimile or electronic mail is sent to the recipient.
D.9.b
Packet Pg. 181
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
c. Limitation on Claims. No action arising out of any breach or claimed breach of this Agreement or transactions contemplated by this Agreement may be brought by either Party more than one (1) year after the cause of
action has accrued. For purposes of this Agreement, a cause of action will be deemed to have accrued when a Party knew or reasonably should have
known of the breach or claimed breach.
d. Force Majeure. Force Majeure: Neither party shall be liable to the other for any failure or delay in performing its obligations hereunder, or for any loss or
damage resulting therefrom, due to: (1) acts of God or public enemy, acts of government, riots, terrorism, fires, floods, strikes, lock outs, epidemics, or
unusually severe weather, or (2) causes beyond their reasonable control and which are not foreseeable (each a “Force Majeure Event”). In the event of any
such Force Majeure Event, the date of delivery or performance shall be extended for a period equal to the time lost by reason of the delay. The party
experiencing the delay shall be prompt in restoring normal conditions, establishing new schedules and resuming operations as soon as the event causing the failure or delay has ceased. GovPilot shall notify the Customer
promptly of any such delay and shall specify the effect on the product as soon as practical. Neither Party will incur any liability to the other Party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Agreement if such delay or failure is caused, in whole or in part, by
events, occurrences, or causes beyond the control and without negligence of the applicable Party. Such events, occurrences, or causes will include a Force
Majeure Event, but the inability to meet financial obligations is expressly excluded.
e. Waiver. Any waiver of the provisions of this Agreement or of a Party’s
rights or remedies under this Agreement must be in writing to be effective. Failure, neglect, or delay by a Party to enforce the provisions of this
Agreement or its rights or remedies at any time, will not be construed and will not be deemed to be a waiver of such Party’s rights under this Agreement and
will not in any way affect the validity of the whole or any part of this Agreement or prejudice such Party’s right to take subsequent action.
f. Severability. If any term, condition, or provision in this Agreement is found
to be invalid, unlawful or unenforceable to any extent, the Parties will endeavor in good faith to agree to such amendments that will preserve, as far as possible, the intentions expressed in this Agreement. If the Parties fail to
agree on such an amendment, such invalid term, condition or provision will be
D.9.b
Packet Pg. 182
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
severed from the remaining terms, conditions and provisions, which will
continue to be valid and enforceable to the fullest extent permitted by law.
g. Integration. This MSA and the Subscription Service Order contains the entire agreement of the Parties (together the "Agreement") with respect to the
subject matter of this Agreement and supersedes all previous or contemporaneous communications, representations, understandings and
agreements, either oral or written, between the Parties with respect to said subject matter. This Agreement may not be amended, except by a writing
signed by both Parties.
h. Purchase Orders. No terms, provisions or conditions of any purchase order, acknowledgement or other business form that Customer may use in
connection with the acquisition or licensing of the Service will have any effect on the rights, duties or obligations of the Parties under, or otherwise modify,
this Agreement, regardless of any failure of GovPilot to object to such terms, provisions or conditions.
i. Export. Customer acknowledges that the Service may contain features subject to United States and local country laws governing import, export,
distribution and use. Customer is responsible for compliance by the Customer and its Authorized Users with United States and local country laws and regulations and will not export, use or transmit the Service (i) in violation of any export control laws of the United States or any other country; or (ii) to
anyone on the United States Treasury Department’s list of Specially Designated Nationals or the U.S. Commerce Department’s Table of Deny
Order.
j. U.S. Government Restricted Rights. If the Service is accessed or used by any agency or other part of the
U.S. Government, the U.S. Government acknowledges that GovPilot provides
the Service, including related software and technology, for ultimate federal government end use solely in accordance with the following: Government
technical data and software rights related to the Service include only those rights customarily provided to the public as defined in this Agreement. This
customary commercial license is provided in accordance with FAR 12.211 (Technical Data) and FAR 12.212 (Software) and, for Department of Defense
transactions, DFAR 252.227-7015 (Technical Data – Commercial Items) and
D.9.b
Packet Pg. 183
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
DFAR 227.7202-3 (Rights in Commercial Computer Software or Computer Software Documentation). If a U.S. government agency has a need for rights not granted under these terms, it must negotiate with GovPilot to determine if
there are acceptable terms for granting those rights, and a mutually acceptable written addendum specifically granting those rights must be
included in any applicable agreement.
k. Trademarks. Upon obtaining the other Party’s prior written consent in each instance, each Party may use the other Party’s name, trademarks, trade-
names, service marks, and logos, in its client or service provider list, as applicable, in the same manner in which it uses the names of its other clients
and service providers, as applicable.
l. Governing Law.This Agreement will be governed by the laws of the State
of New Jersey , without reference to its conflict of laws principles. Any dispute between the Parties regarding this Agreement will be subject to the exclusive
venue of the New Jersey state and federal courts. The Parties hereby consent to the exclusive jurisdiction and venue of the New Jersey courts and agree not to challenge such venue under any circumstances.
J. Collections. Collection: Should GovPilot be required to commence legal action against Customer to collect any sums due under this agreement, GovPilot shall be entitled to collect and receive as part of the total damages all
costs of suit, including costs, fees and attorney’s fees in pursuing such action.
D.9.b
Packet Pg. 184
At
t
a
c
h
m
e
n
t
:
G
o
v
P
i
l
o
t
M
a
s
t
e
r
S
u
b
s
c
r
i
p
t
i
o
n
A
g
r
e
e
m
e
n
t
(
A
c
q
u
i
s
i
t
i
o
n
&
I
n
s
t
a
l
l
a
t
i
o
n
o
f
C
o
d
e
/
B
u
i
l
d
i
n
g
/
P
l
a
n
n
i
n
g
S
o
f
t
w
a
r
e
)
AGENDA REPORT
MEETING DATE: August 23, 2022 Council Item
TITLE: Deed Restriction for Blue Mountain Trail
PRESENTED BY: Shanita Tillman, Management Analyst
RECOMMENDATION: To authorize amortization and recordation of Deed Restriction for Blue Mountain Trail at San Bernardino County Assessor-Recorder Office.
2030 VISION STATEMENT: This item supports Our Vision that “Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities…” and Goal #4 - Develop and Implement Successful Partnerships through the design and planning
of the Blue Mountain Nature Trail and Trailhead. BACKGROUND: The City owns three (3) separate parcels, acquired in 1982, that total approximately
21.75 acres of land at the northeast corner of Van Buren Avenue and Observation Drive. The land is designated as public on the General Plan Land Use Map and as Public Facilities on the Zoning Map. The largest parcel is 20 acres of land and will be designated as a public park.
The City was awarded a $212,552 Habitat Conservation Fund (HCF) grant to construct a Blue Mountain Nature Trail and Trailhead on the properties owned by the City. The City applied for grant funding to assist in the construction of a legal access point up to the top of Blue Mountain. The proposed trail and trailhead are intended to provide a place for hikers to park and a trail to connect to the existing access road for hiking. The
trail would connect to the existing Blue Mountain access road which is on private property. DISCUSSION:
The Office of Grants and Local Services (OGALS) develops grant programs that provide funding for local, state, and nonprofit organization projects. As part of the grant process through HCF the City is required to record a deed restriction on the title of the property to ensure that the property is used for a purpose consistent with the grant scope for the length of the contract performance period. The contract performance period for the Blue
Mountain Trail runs from July 1, 2018 to June 30, 2038. As part of the deed restriction
the City authorizes the Department of Park and Recreation right of entry at times reasonably acceptable to the owner.
D.10
Packet Pg. 185
ENVIRONMENTAL IMPACT:
This project is exempt from CEQA.
FISCAL IMPACT:
The cost of recording the document at the San Bernardino County's Assessor-Recorder
Office should be approximately $100 or less taken from the General Fund.
ATTACHMENTS:
• Deed Restriction (DOCX)
• Exhibit B: HCF Contract (PDF)
• SBC Recorders Fee Schedule (PDF)
• Exhibit A: Legal Description of 1178131040000 (PDF)
• Attachments (TXT)
APPROVALS:
Shanita Tillman Completed 08/12/2022 3:16 PM
Finance Completed 08/12/2022 4:13 PM
City Manager Completed 08/12/2022 4:43 PM
City Council Pending 08/23/2022 6:00 PM
D.10
Packet Pg. 186
(form rev. 5/2018)
DEED RESTRICTION
I. WHEREAS, THE CITY OF GRAND TERRACE (hereinafter referred to as "Owner(s)" is/are
recorded owner(s) of the real property described in Exhibit A, attached and incorporated herein by reference
(hereinafter referred to as the "Property''); and
II. WHEREAS, THE CITY OF GRAND TERRACE (hereinafter referred to as "Grantee")
III. WHEREAS, the California Department of Parks and Recreation (hereinafter referred to as "DPR") is
a public agency created and existing under the authority of section 500 l of the California Public Resources Code
(hereinafter referred to as the "PRC"). And
IV. WHEREAS, Owner(s) (or Grantee) applied to DPR for grant funds available pursuant to the Habitat
Conservation Fund (HCF) Program, California Wildlife Protection Act of 1990, Chapter 9, Fish and Game Code
Sections 2780, by developing approximately 5,000 linear feet of trail and trailhead with a restroom, parking, and
interpretive signage in the City of Grand Terrace; and
V. WHEREAS, on July 1, 2018, DPR's Office of Grants and Local Services conditionally approved Grant
HT-36-006 (hereinafter referred to as "Grant") for developing approximately 5,000 linear feet of trail and trailhead
with a restroom, parking, and interpretive signage in the City of Grand Terrace, subject to, among other
conditions, recordation of this Deed Restriction on the Property; and
VI. WHEREAS, but for the imposition of the Deed Restriction condition of the Grant, the Grant would
not be consistent with the public purposes of Habitat Conservation Fund (HCF) Program, California Wildlife
Protection Act of 1990, Chapter 9, Fish and Game Code Sections 2780 through 2799.6 et.al., and the funds that
are the subject of the Grant could therefore not have been granted; and
RECORDING REQUESTED BY: California Department of Parks and Recreation Office of Grants and Local
Services
WHEN RECORDED MAIL TO: Office of Grants and Local Services PO Box 942896 Sacramento, CA 94296-0001 Attn: Sharon Frost
D.10.a
Packet Pg. 187
At
t
a
c
h
m
e
n
t
:
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
2
VII. WHEREAS, Owner(s) has/ve elected to comply with the Deed Restriction of the Grant, so as to enable
Owner(s ), to receive the Grant funds and perform the work described in the Grant;
NOW, THEREFORE, in consideration of the issuance of the Grant funds by DPR, the undersigned Owner(s)
for himself/herself/themselves and for his/her/their heirs, assigns, and successors-in-interest, hereby irrevocably
covenant(s) with DPR that the condition of the grant (set forth at paragraph(s) 1 through 5 and in Exhibit B hereto)
shall at all times on and after the date on which this Deed Restriction is recorded constitute for all purposes
covenants, conditions and restrictions on the use and enjoyment of the Property that are hereby attached to the
deed to the Property as fully effective components thereof.
1. DURATION. (a) This Deed Restriction shall remain in full force and effect and shall bind Owner(s)
and all his/her/their assigns or successors-in-interest for the period running from July 1, 2018, through June 30,
2038.
2. TAXES AND ASSESSMENTS. It is intended that this Deed Restriction is irrevocable and shall
constitute an enforceable restriction within the meaning of a) Article XIII, section 8, of the California
Constitution; and b) section 402.1 of the California Revenue and Taxation Code or successor statue. Furthermore,
this Deed Restriction shall be deemed to constitute a servitude upon and burden to the Property within the meaning
of section 3712(d) of the California Revenue and Taxation Code, or successor statue, which survives a sale of
tax-deeded property.
3. RIGHT OF ENTRY. DPR or its agent or employees may enter onto the Property at times reasonably
acceptable to Owner(s) to ascertain whether the use restrictions set forth above are being observed.
4. REMEDIES. Any act, conveyance, contract, or authorization by Owner(s) whether written or oral
which uses or would cause to be used or would permit use of the Property contrary to the terms of this Deed
Restriction will be deemed a violation and a breach hereof. DPR may pursue any and all available legal and/or
equitable remedies to enforce the terms and conditions of this Deed Restriction. In the event of a breach, any
forbearance on the part of DPR to enforce the terms and provisions hereof shall not be deemed a waiver of
enforcement rights regarding any subsequent breach.
D.10.a
Packet Pg. 188
At
t
a
c
h
m
e
n
t
:
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
3
5. SEVERABILITY. If any provision of these restrictions is held to be invalid, or for any reason becomes
unenforceable, no other provision shall be affected or impaired.
DATED: ______________________________, 2022
PRINT NAME & TITLE OF ABOVE (GRANTEE'S AUTHORIZED REPRESENTATIVE)
[NOTARY ACKNOWLEDGEMENT ON THE NEXT PAGE]
D.10.a
Packet Pg. 189
At
t
a
c
h
m
e
n
t
:
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
4
STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On this ____ day of _________________, 20__, a Notary Public personally appeared
__________________________, who proved to me on the basis of satisfactory evidence to be the person(s)
whose name(s) is/are subscribed to the within instrument and acknowledgement to me that he/she/they
executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon behalf of the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws o the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature ____________________________________
__________________________________ Notary Public Printed Name: _____________________
Commission Expires: _____________
(Seal)
D.10.a
Packet Pg. 190
At
t
a
c
h
m
e
n
t
:
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
-~ State of California • Natural Resources Agency
~ DEPARTMENT OF PARKS AND RECREATION
P.O. Box 942896 •Sacramento, CA 94296-0001 (916) 653-7423
November 28, 2018
Sandra Molina Community Development Director
City of Grand Terrace
22795 Barton Rd
Grand Terrace, CA 92313
RECEIVED
DEC O 3 2018
Public Works Department
Re: Project Name:
Program Name:
Blue Mountain Trailhead
Habitat Conservation Fund Trails
Project Number: HT-36-006
Contract Number: C9780018
Dear Sandra Molina:
Edmund G. Brown Jr., Governor
Lisa Ann L. Mangat, Director
Enclosed for your files is a copy of a fully executed contract for the above referenced
project. Refer to your procedural guide for grant process information. Please
remember that you must comply with all applicable state and federal laws and regulations including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and the laws and codes pertaining to
individuals with disabilities.
If you have any questions, please contact me at (916) 651-8573 or email me at
Luan.Aubin@parks.ca.gov.
Sincerely,
'-(#/(~ ~~
Luan Aubin
Project Officer
Enclosure(s)
D.10.b
Packet Pg. 191
At
t
a
c
h
m
e
n
t
:
E
x
h
i
b
i
t
B
:
H
C
F
C
o
n
t
r
a
c
t
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
GRANT CONTRACT
I. RECITALS
1. This agreement is entered into between the State of California, by and through the
California Department of Parks and Recreation (hereinafter referred to as "STATE") and City of Grand Terrace (hereinafter referred to as "grantee").
2. The California Wildlife Protection Act of 1990, Fish and Game Code, Chapter 9,
commencing with Section 2780 (the ACT) authorizes the STATE to award grants to
eligible entities.
3. Pursuant to the California Wildlife Protection Act of 1990, Fish and Game Code,
Chapter 9, commencing with Section 2780, the STATE is authorized to oversee and
manage grants to eligible entities for the purposes stated within its provisions. Funding
for this $2,000,000 GRANT program was made available through the California Wildlife
Protection Act of 1990, Fish and Game Code, Chapter 9 (commencing with Fish and
Game Code § 2780).
4. The STATE hereby grants to grantee a sum (hereinafter referred to as "grant monies")
not to exceed Dollars ( $212.552 ), subject to the
terms and conditions of this agreement, the HCF Application GUIDES, any legislation
applicable to the ACT and the APPLICATION.
5. In consideration thereof grantee agrees to abide by the terms and conditions of this agreement as well as the provisions of the ACT. Grantee acknowledges that the grant
monies are not a gift or a donation.
6. In addition to the terms and conditions of this agreement, the parties agree that the
terms and conditions contained in the documents set forth below are hereby
incorporated into and made part of this agreement.
a. The Grant Administration Guide
b. The APPLICATION GUIDE
c. The submitted APPLICATION
II. SPECIAL PROVISIONS
1. This agreement includes the following special provisions, when project circumstances
warrant (by either party):
1
D.10.b
Packet Pg. 193
At
t
a
c
h
m
e
n
t
:
E
x
h
i
b
i
t
B
:
H
C
F
C
o
n
t
r
a
c
t
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
Ill. GENERAL PROVISIONS
A. Definitions
As used in this agreement, the following words shall have the following meanings:
1. The term "ACT" means the statutory basis for this grant program. .
2. The term "APPLICATION" means the individual project APPLICATION packet for a grant
pursuant to the enabling legislation and/or grant program process Grant Administration
Guide requirements.
3. The term "ACQUISITION" means to obtain fee title of real property or a permanent
easement which provides the recipient permanent righ.ts to use the property for the
purposes of the project. Leases or rentals do not constitute ACQUISITION.
4. The term "CONTRACT PERFORMANCE PERIOD" means the period of time described
on page 1 of this agreement.
5. The term "DEVELOPMENT" (trails category only) means capital improvements to real
property by, but not limited to, improvement, construction, reconstruction, and/or
protection of permanent or fixed features of the property.
· 6. The term "ENHANCEMENT'' means to increase the habitat value of the land to benefit
the targeted species.
7. The term "GRANT PERFORMANCE PERIOD" means the period of time described on
page 1 of this agreement, during which eligible costs can be charged to the grant and
which begins on the appropriation date and ends on the fund liquidation date.
8. The term "GRANT SCOPE" means the items listed in the GRANT SCOPE /cost estimate
form found in the APPLICATION.
9. The term "GUIDES" means the documents identified as the APPLICATION and Grant
Administration GUIDES for the Habitat Conservation Fund program for deer/mountain
lion habitat, rare, endangered, threatened, or fully-protected species habitat, wetlands,
anadromous salmonids and trout habitat, riparian habitat, trails, and WILDLIFE AREA
ACTIVITIES, as incorporated by reference in Title 14, California Code of Regulations,
Section 4870-4877.
10. The term "RESTORATION" means the act of bringing either land or a species back into
a former, non-impaired condition.
2
D.10.b
Packet Pg. 194
At
t
a
c
h
m
e
n
t
:
E
x
h
i
b
i
t
B
:
H
C
F
C
o
n
t
r
a
c
t
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
11. The term "STATE" refers to the State of California acting by and through the Department
of Parks and Recreation.
12. The term 'WILDLIFE AREA ACTIVITIES" means an event, or series of events to be
accomplished with grant funds, such as a nature interpretation, educational, or other
enrichment project, (e.g., classes, trips, etc.), organized and/or conducted by the
grantee, and intended to bring urban residents into park and wildlife areas.
8. Project Execution
1. Subject to the availability of grant monies in the ACT, the STATE hereby grants to the
grantee a sum of 'Tloney not to exceed the amount stated on page 1 of this agreement, in
consideration of, and on condition that, the sum be expended in carrying out the purposes
set forth in the GRANT SCOPE, and under the terms and conditions set forth in this
agreement.
The grantee ·shall assume the obligation to furnish any additional funds that may be
necessary to complete the GRANT SCOPE.
2. After the STATE has approved the APPLICATION, all changes and alterations to the
GRANT SCOPE must be approved in writing by the STATE. Grantee's failure to comply
with this provision may be construed as a breach of the terms of the agreement and result
in the termination of payment of the grant monies provided for in this agreement.
To maintain the integrity of the competitive grant program, the grantee agrees that any
other project changes or alterations which deviate from the GRANT SCOPE in the
. original competitive APPLICATION must be submitted in writing to the STATE for prior
approval.
3. The grantee shall complete the GRANT SCOPE in accordance with the time of the
GRANT PERFORMANCE PERIOD set forth on page one of this agreement, and under
the terms and conditions of this agreement.
4. The grantee shall comply with the California Environmental Quality Act (Public Resources
Code, Section 21000, et. seq., Title 14, California Code of Regulations, Section 15000 et.
seq.).
5. The grantee shall at all times comply with. all applicable current laws and regulations
affecting ACQUISITION, ENHANCEMENT, RESTORATION, DEVELOPMENT, AND
WILDLIFE AREA ACTIVITIES projects, including, but not limited to, legal requirements for
construction contracts, building codes, health and safety codes, and laws and codes
pertaining to individuals with disabilities, including but not limited to the Americans With
Disabilities Act of 1990 (42 U.S.C. §12101 et. seq.) and the California Unruh Act
(California Civil Code §51 et seq.)
3
D.10.b
Packet Pg. 195
At
t
a
c
h
m
e
n
t
:
E
x
h
i
b
i
t
B
:
H
C
F
C
o
n
t
r
a
c
t
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
6. If the GRANT SCOPE includes ACQUISITION of real property, the grantee agrees to
comply at all times with all applicable STATE and local laws or ordinances affecting relocation and real property ACQUISITION.
7. Grantee agrees that lands acquired with grant monies shall not be acquired through the
use of eminent domain.
C. Project Costs
1. Grantee agrees to abide by the GUIDES.
2. Gra·ntee acknowledges that the STATE may make reasonable changes to its procedures
as set forth in the GUIDES. If the STATE makes any changes to its procedures and
guidelines, the STATE agrees to notify grantee within a reasonable time.
D. Project Administration
1. If the STATE advances grant monies for ACQUISITION projects, the STATE shall place
the grant monies in an escrow account. If grant monies are advanced and not expended,
the unused portion of the advanced funds shall be returned to the STATE within 60 days
after the close of escrow.
2. If grant monies are advanced for an ENHANCEMENT, RESTORATION,
DEVELOPMENT, or WILDLIFE AREA ACTIVITIES project, the advanced funds shall be
placed in an interest-bearing account until expended. Advanced funds must be spent
within six months from the date of receipt, unless the STATE waives this requirement.
Interest earned on the advanced funds shall be used on the project as approved by the
STATE. If grant monies are advanced and not expended, the unused portion of the
advance and any unused interest earned shall be returned to the STATE within 60 days
after project completion or the end of the GRANT PERFORMANCE PERIOD, whichever
is earlier.
3. The grantee shall submit a written status report within 30 calendar days after the STATE
has made such a request. In any event, the grantee shall provide the STATE a report
showing total final project expenditures within 60 days of project completion or the end of
the GRANT PERFORMANCE PERIOD, whichever is earlier. The GRANT
PERFORMANCE PERIOD is identified on page one of this agreement.
4. The STATE shall have the right to inspect all property or facilities acquired and/or
developed pursuant to this agreement and the grantee shall make such property or
facilities available for inspection upon 24 hours' notice from the STATE.
5. The grantee and the STATE agree that if the GRANT SCOPE includes ENHANCEMENT,
RESTORATION, DEVELOPMENT, or WILDLIFE AREA ACTIVITIES project activities,
4
D.10.b
Packet Pg. 196
At
t
a
c
h
m
e
n
t
:
E
x
h
i
b
i
t
B
:
H
C
F
C
o
n
t
r
a
c
t
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
final payment may not be made until the work described in the GRANT SCOPE is
complete.
6. Any grant funds that have not been expended by the grantee by the date on the
PROJECT COMPLETION Certification form, or by end of the GRANT PERFORMANCE
PERIOD, whichever is earlier, shall revert to the STATE.
E. Project Termination
1. In the event of non-completion of a GRANT SCOPE, the STATE may request the return
of any grant funds advanced or reimbursed.
2. This agreement may be rescinded, modified or amended only by mutual written
agreement between the grantee and the STATE, unless the provisions of this agreement
provide that mutual agreement is not required for a rescission, modification or amendment.
3. Failure by the grantee to comply with the terms of this agreement, as well as any other
agreements that grantee has entered into with STATE, may be cause for suspension of
all obligations of the STATE under this agreement unless the STATE determines that
such failure was due to no fault of the grantee. In such case, STATE may reimburse
grantee for eligible costs properly incurred in performance of this agreement despite
non-performance of the grantee. To qualify for such reimbursement, grantee agrees to
mitigate its losses to the best of its ability.
4. The grantee agrees that in the event of a breach of this agreement, the STATE may seek,
in addition to all remedies provide by law, specific performance of the agreement in
accordance with the purpose of the agreement to preserve, protect and increase the
quantity and quality of habitat opportunities and/or resources available to the people of the
State .of California.
F. Budget Contingency Clause
For purposes of this program, if funding for any fiscal year is reduced or deleted by the
budget act, executive order, the legislature, or by any other provision of statute, the
STATE shall have the option to either cancel this agreement with no liability occurring to
the STATE, or offer an amendment to the agreement to reflect a reduced grant amount.
This paragraph shall not require the mutual agreement as addressed in Paragraph E,
subsection 2, of this agreement.
G. Indemnity
1. The grantee shall waive all claims and recourse against the STATE including the right to
contribution for loss or damage to persons or property arising from, growing out of or in
5
D.10.b
Packet Pg. 197
At
t
a
c
h
m
e
n
t
:
E
x
h
i
b
i
t
B
:
H
C
F
C
o
n
t
r
a
c
t
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
,•
any way connected with or incident to this agreement, except valid legal claims arising
from the concurrent or sole negligence of the STATE, its officers, agents, and employees.
2. To the fullest extent of the law, the grantee shall indemnify, hold harmless and defend
the STATE, its officers, agents and employees against any and all claims, demands,
damages, costs, expenses or liability costs arising out of an ACQUISITION,
ENHANCEMENT, RESTORATION, DEVELOPMENT, or WILDLIFE AREA ACTIVITIES
project, construction, operation or maintenance of the property described as the project
which claims, demands or causes of action arise under California Government Code
Section 895.2 or otherwise except for liability arising out of the concurrent or sole
negligence of the STATE, its officers, agents, or employees.
3. The grantee agrees that in the event the STATE is named as codefendant under the
provisions of California Government Code Section 895 et. seq., the grantee shall notify
the STATE of such fact and shall represent the STATE in the legal action unless the
ST A TE undertakes to represent itself as codefendant in such legal action in which event
the STATE shall bear its own litigation costs, expenses, and attorney's fees.
4. The grantee and the STATE agree that in the event of judgment entered against the
STATE and the grantee because of the concurrent negligence of the STATE and the
grantee, their officers, agents, or employees, an apportionment of liability to pay such
judgment shall be made by a court of competent jurisdiction.
5. The grantee shall indemnify, hold harmless and defend the STATE, its officers, agents
and employees against any and all claims, demands, costs, expenses or liability costs
arising out of legal actions pursuant to items to which the grantee has certified. The
grantee acknowledges that it is solely responsible for compliance with items to which it
has certified.
H. Financial Records
1. The grantee shall maintain satisfactory financial accounts, documents and records for
the project and make them available to the STATE for auditing at reasonable times.
The grantee also agrees to retain such financial accounts, documents and records for at
least five years following project termination or final payment, whichever is later.
2. The grantee shall keep such records as the STATE shall prescribe, including records
which fully disclose (a) the disposition of the proceeds of grant monies, (b) the total cost
of the project, ( c) the amount and nature of project funds provided by other sources, and
(d) any other records that will facilitate an effective audit of the grant monies.
3. The grantee agrees that the STATE shall have the right to inspect and make copies of
any books, records or reports pertaining to this agreement or matters related thereto
during regular office hours. The grantee shall maintain and make available for
6
D.10.b
Packet Pg. 198
At
t
a
c
h
m
e
n
t
:
E
x
h
i
b
i
t
B
:
H
C
F
C
o
n
t
r
a
c
t
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
inspection by the STATE accurate records of all of its costs, disbursements and receipts with respect to its activities under this agreement. Such accounts, documents, and
records shall be retained by the GRANTEE for at least 5 years following final payment of
grant monies.
4. The grantee shall use a generally accepted accounting system, per state and federal
requirements.
I. Use of Facilities
1. The grantee agrees to operate and maintain project sites and/or locations for the
duration of the CONTRACT PERFORMANCE PERIOD. If any property is acquired, enhanced, restored, or developed with grant monies, the grantee is required to operate and maintain the same for the duration of the CONTRACT PERFORMANCE PERIOD.
2. The grantee agrees that during the GRANT PERFORMANCE PERIOD, any income
earned by the grantee from a STATE-approved use of the project shall be used for
project purposes, or, if approved by the STATE, for other purposes within the grantee's
jurisdiction.
3. The grantee acknowledges that reasonable public access shall be provided except when that access may interfere with habitat protection.
4. All facilities shall have operating hours consistent with the times proposed in the
APPLICATION and be open to members of the public in accordance with the project
selection criteria in the APPLICATION, unless otherwise granted permission by the
STATE and except as noted under the special provisions of this agreem~nt or under
provisions of the enabling legislation and/or grant program.
5. The grantee agrees that for the duration of the CONTRACT PERFORMANCE PERIOD,
any property acquired, enhanced, restored or developed with grant monies under this
agreement shall be used only for the purposes of the grant and consistent with the
GRANT SCOPE referenced in the APPLICATION unless prior written approval is given
by the STATE.
6. The gr~ntee agrees to use any property acquired, enhanced, restored, or developed
with grant monies under this agreement only for the purposes of the grant and no other
use, sale, or other disposition shall be permitted except as authorized by a specific act
of the legislature in which event the property shall be replaced by the grantee with
property of equivalent value and usefulness as determined by the STATE.
7. The property acquired, enhanced, restored, or developed with grant monies may be
transferred to another eligible entity only if the successor entity assumes the obligations
imposed under this agreement and with written approval of the STATE.
7
D.10.b
Packet Pg. 199
At
t
a
c
h
m
e
n
t
:
E
x
h
i
b
i
t
B
:
H
C
F
C
o
n
t
r
a
c
t
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
8. Any real property acquired or developed with grant monies (including_ any portion of it or
any interest in it) may not be used as security for any debt or mitigation, without the written approval of the STATE, provided that such approval shall not be unreasonably
withheld as long as the purposes for which the grant monies were awarded are
maintained. Any such permission that is granted does not make the STATE a guarantor
or a surety for any debt or mitigation, nor does it waive the STATE's rights to enforce
performance under this agreement.
9. All real property or rights thereto, acquired with grant monies shall be subject to an
appropriate form of restrictive title, rights, or covenants required and approved by the
STATE. If the project property is taken by use of eminent domain, grantee shall
reimburse the STATE an amount at least equal to the amount of grant monies received
from the STATE or the pro-rated full market value of the real property, including
improvements, at the time of sale, whichever is higher.
1 O. If eminent domain proceedings are initiated against grantee, grantee shall notify the
STATE within 10 days of receiving the complaint.
J. Nondiscrimination
1. The grantee shall not discriminate against any person on the basis of sex, race, creed,
color, national origin, age, religion, ancestry, sexual orientation, disability, medical
conditi<?n, or marital status in the use of project site(s) as included in the APPLICATION.
2. The grantee shall not discriminate against any person on the basis of residence, and
shall not apply differences in admission or other fees on the basis of residence. Fees
shall be reasonable and not unduly prevent use by economically disadvantaged
members of the public.
K. Severability
If any provision of this agreement or the application thereof is held invalid, that invalidity
shall not affect other provisions or applications of the agreement which can be given effect
without the invalid provision or application, and to this end the provisions of this contract
are severable.
L. Liability
STATE assumes no responsibility for assuring the safety of construction, site
improvements or programs related to the GRANT SCOPE. The STATE's rights under this
agreement to review, inspect, and approve the GRANT SCOPE and any final plans of
8
D.10.b
Packet Pg. 200
At
t
a
c
h
m
e
n
t
:
E
x
h
i
b
i
t
B
:
H
C
F
C
o
n
t
r
a
c
t
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
implementation shall not give rise to any warranty or representation that the GRANT
SCOPE and any plans or improvements are free from hazards or defects.
M. Assignability
Without the written consent of the STATE, the grantee's interest in and responsibilities
under this agreement shall not be assignable by the grantee either in whole or in part.
N. Section Headings
The headings and captions of the various sections of this agreement have been inserted
only for the purpose of convenience and are not a part of this agreement and shall not be deemed in any manner to modify, explain, or restrict any of the provisions of this
agreement.
9
D.10.b
Packet Pg. 201
At
t
a
c
h
m
e
n
t
:
E
x
h
i
b
i
t
B
:
H
C
F
C
o
n
t
r
a
c
t
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
ARC 500 (Rev. 06/14/2022) Page 1 of 3
San Bernardino County
Recorder-County Clerk
(855)732-2575
Subject to change
Effective July 1, 2022
Recorder
$ 14.00GC27361, 27361.4, 27397
Recording
First page of titles not associated with the Real Estate Fraud Fee (8 ½ x 11)*
First page of titles associated with the Real Estate Fraud Fee (8 ½ x 11)*
Assignment of Deed of Trust, Amended Deed of Trust, Abstract of Judgment, Affidavit, Assignment of Rents, Assignment of Lease,
Construction Trust Deed, Covenants Conditions and Restrictions (CC&Rs), Declaration of Homestead, Deed of Trust, Easement,
Lease, Lien, Lot Line Adjustment, Mechanics Lien, Modification for Deed of Trust, Notice of Completion, Notice of Default,
Notice of Rescission of Declaration of Default, Notice of Trustee’s Sale, Quitclaim Deed, Release, Reconveyance, Request for Notice,
Subordination Agreement, Substitution of Trustee, Trustee’s Deed Upon Sale $ 24.00
Each additional page $ 3.00
Non-conforming page size (other than 8 ½ x 11), each page of document $ 3.00
Penalty print (per page)
GC27361, 27361.4, 27388, 27397, 27388.2
GC27361
GC27361(a)(2), 27361.5
GC27361(a)(1) $ 1.00
$ 20.00
$ 75.00
Release of lien by any state,municipality, county, city, district, or other political subdivision* GC27361.3, 27361.4, 27361 SB780 1/1/2020
GC27388.1
GC27388.2
$ 13.00
$ 23.00
$ 11.00
$ 2.00
$ 1.00
* excludes Federal
Building Homes and Jobs Act Fee, calculated per title, per document (maximum $225.00)
*AB1466 Restrictive Covenant Modification Fee, calculated per title, per document
UCC *
Uniform Commercial Code Amendment, Assignment, Continuation, Statement, or Termination
1-2 pages
3 or more pages
*UCC's subject to Building Homes and Job Acts, Real Estate Fraud Fees, AB1466
Map Recording
Map recording fee (1st page)
Map recording fee (each subsequent page after 1st)
Document Requiring Additional Indexing
Each additional reference indexed
Each additional name indexed (Each group of 10 names after 1st)
Each additional title not associated with the Real Estate Fraud Fee
Each additional title associated with the Real Estate Fraud Fee
Additional Recording Fees
Document Transfer tax per $500.00
Survey Monument Preservation Fund
Notification of Involuntary Lien (per address)
Documents recorded without a Preliminary Change of Ownership Report
Preliminary 20-day filing and notice
Non-recorded document
Tentative Map number issuance (per map)
Copy
Recorded or filed documents 8 ½ x 11 (first page per documents) Recorded or
filed documents 8 ½ x 11 (each subsequent page after 1st) Certificate under seal
(per page)
Conformed copies (per labeled page)
Certificate of No Record (per name)
Computer copy of Index (per page)
Recorder Map-Bond (per page)
Conformed copies of maps (per map)
On-line image file (per image)
Clerk search (per hour)
$ 1.00
$ 14.00
$ 24.00
$ .55
$ 10.00
$ 13.00
$ 20.00
$ 60.00
$ 6.00
$ 25.00
$ 3.00
$ 1.00
$ 1.00
$ 6.00
$ 30.00
$ 2.00
$ 15.00
$ 8.00
GC12194, 27361.2, 27361.4, 27397
GC12194, 27361.2, 27361.4, 27397
GC27372, 27361, 27361.4, 27397, 27388.2
GC27372
GC27361.2
GC27361.8
GC27361, 27361.4, 27397
GC27361, 27361.4, 27388, 27367
R&T11911, Cnty14.0302
GC27585, Cnty16.0215B, 16.0215B(c)(10)
GC27387
R&T480.3
GC27361.9, Cnty16.0203
GC27380, 27361.4
Cnty16.0203
GC27366, Cnty16.0203
GC27366, Cnty16.0203
GC27364, Cnty16.0203
GC54985, Cnty16.0203
GC26852, Cnty16.0203
GC27366, Cnty16.0203
GC27366, Cnty16.0203
Cnty16.0203
Cnty16.0203
GC26854, Cnty16.0203
$ .05
$ 122.50
www.arc.sbcounty.gov
$ 2.00
D.10.c
Packet Pg. 203
At
t
a
c
h
m
e
n
t
:
S
B
C
R
e
c
o
r
d
e
r
s
F
e
e
S
c
h
e
d
u
l
e
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
ARC 500 (Rev. 06/14/2022) Page 2 of 3
Cnty16.0203 $ 125.00
Cnty16.0203 $ 15.00
Cnty16.0203 $ 75.00
Cnty16.0207(d) $ 25.00
H&S103625, 103525.5, 100430, W&I18966 $ 32.00
H&S103625, 103525.5, 100430 $ 22.00
H&S103625, 103525.5, 100430, Penal14251 $ 24.00
H&S103625, 103525.5, 100430, Penal14251 $ 24.00
H&S103625, 103525.5 $ 21.00
H&S103625, 100430, FC1852, AB233 $ 17.00
H&S103625, 100430 $ 12.00
Accounting
New Account setup
Account fee-per change
Refunds without fault of County (per item) Returned
Check fee
Vital Record Certificate
Birth Certificate/Search
Birth Certificate/Search (Government Agencies)
Death Certificate/Search
Death Certificate/Search (Government Agencies)
Fetal Death Certificate/Search
Marriage Certificate/Search
Marriage Certificate/Search (Government Agencies)
Confidential Marriage Certificate/Search H&S103625, 100430, FC1852 $ 17.00
County Clerk
Marriage License
Marriage license/replacement license GC26840, 26840.3, 26840.7, 54985, H&S100435,
W&I18305, FC360, Cnty16.0203 $ 89.00
Confidential marriage license/replacement license GC26840, 26840.3, 26840.8, 54985, H&S100435,
W&I18305, FC510, Cnty16.0203 $ 100.00
Marriage Ceremony
Marriage ceremony GC26861, 54985, Cnty16.0203 $ 65.00
Renewal of marriage vows GC26861, GC54985 $ 36.00
Additional Marriage Fees
Affidavit to amend marriage license (one year or more after the date of event) H&S103700, 100430, 103625(c)(e)(f), FC1852 $ 26.00
Approval of notary public to issue confidential marriages FC536 $ 300.00
Deputy Commissioner for One Day GC54985(a), Cnty16.0203 $ 75.00
Marriage license duplicate GC26840.3, 54985, FC360, Cnty16.0203 $ 30.00
Confidential marriage license duplicate GC26840.3, 54985, FC510, Cnty16.0203 $ 30.00
Affidavit for duplicate marriage license FC360, Cnty16.0203 $ 5.00
Fictitious Business Name (FBN) Filing
Fictitious Business Name Filing (includes one registrant) B&P17929(a)(d), Cnty16.0203 $ 55.00
Additional Fictitious Business Name or registrant name B&P17929(a)(d), Cnty16.0203 $ 5.00
Abandonment of Fictitious Business Name B&P17929(b)(d), Cnty16.0203 $ 55.00
Statement of Withdrawal from Partnership operating under FBN B&P17929(c)(d), Cnty16.0203 $ 55.00
Legal Document Assistant Filing *- Bonds are also subject to Recording Fees referenced on page 1
Legal Document Assistant Filing B&P6404, Cnty16.0203 $ 175.00
Bond for Legal Document Assistant (cancellation, withdrawal, or revocation) B&P6405, Cnty16.0203 $ 35.00
I.D. cards (each card)B&P6404, 22352, 22453 $ 10.00
Notary Public Filing *- Bonds are also subject to Recording Fees referenced on page 1
Notary Public Filing GC26850, 26855, 26855.3, 54985(a), Cnty16.0203 $ 55.00
Bond for Notary (cancellation, withdrawal, or revocation) GC26849.1, Cnty16.0203 $ 35.00
Process Server Filing *- Bonds are also subject to Recording Fees referenced on page 1
Process Server Filing B&P22352, Cnty16.0203 $ 175.00
$ 35.00 Bond for Process Server (cancellation, withdrawal, or revocation)
I.D. cards (each card)
B&P22353, Cnty16.0203
B&P6404, 22352, 22453 $ 10.00
D.10.c
Packet Pg. 204
At
t
a
c
h
m
e
n
t
:
S
B
C
R
e
c
o
r
d
e
r
s
F
e
e
S
c
h
e
d
u
l
e
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
ARC 500 (Rev. 06/14/2022) Page 3 of 3
Professional Photocopier Filing *- Bonds are also subject to Recording Fees referenced on page 1
Professional Photocopier Filing B&P22453, Cnty16.0203 $ 175.00
Bond for Professional Photocopier (cancellation, withdrawal, or revocation) B&P22455, Cnty16.0203 $ 35.00
Professional Photocopier/Process Server filed at same time B&P22453.1, Cnty16.0203 $ 275.00
I.D. cards (each card)B&P6404, 22352, 22453 $ 10.00
Unlawful Detainer Assistant Filing *- Bonds are also subject to Recording Fees referenced on page 1
$ 175.00
$ 35.00
$ 10.00
$ 25.00
$ 15.00
$ 30.00
$ 40.00
$ 3.00
$ 1.00
$ 1.00
$ 2.00
$ 30.00
$ 20.00
$ 20.00
$ 5.00
$ 10.00
$ 35.00
Unlawful Detainer Assistant Filing
Bond for Unlawful Detainer Assistant (cancellation, withdrawal, or revocation)
I.D. cards (each card)
Surety Filing
Power of Attorney Filing (cancellation, withdrawal, or revocation)
Power of Attorney Filing, more than one name (each additional name)
Financing statement filing by a Surety Insurer
Certificate re:Authority Issued by Insurance Commissioner (per certificate)
Additional Clerk Fees
Clerk copies (1st page per document)
Clerk copies (each subsequent page after 1st)
Certificate under seal (per page)
Filings Index (per page)
Certificate of no record (per name)
Certificate re:Capacity of Public Official
Oaths, acknowledgments and signature authentication (per name)
Certificate of appointment of Humane Officer
Non-English Translation Certificate (per document)
Filing a document where no other charge is given (Process Server, Professional
Photocopier, Legal Document Assistant, or Unlawful Detainer Assistant)
I.D. cards for Process Server, Professional Photocopier,
Legal Document Assistant, or Unlawful Detainer Assistant (each card)
B&P6404, Cnty16.0203
B&P6405, Cnty16.0203
B&P6404, 22352, 22453
GC26855.1, Cnty16.0203
GC26855.1, Cnty16.0203
GC26855.2, Cnty16.0203
GC26855.3, Cnty16.0203
GC26831, Cnty16.0203
GC26831, Cnty16.0203
GC268333, Cnty16.0203
GC26852, Cnty16.0203
GC26852, Cnty16.0203
GC26852, 54985(a), Cnty16.0203
GC26855, 54985(a), Cnty16.0203
Corp14502(e)
GC27293
GC26850, Cnty16.0203
B&P6404, 22352, 22453 $ 10.00
D.10.c
Packet Pg. 205
At
t
a
c
h
m
e
n
t
:
S
B
C
R
e
c
o
r
d
e
r
s
F
e
e
S
c
h
e
d
u
l
e
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
Property Address (Main Situs)
Owner and Mailing Address CITY OF GRAND TERRACE
Protected per CA. Govt. Code Sect. 6254.21
Protected per CA. Govt. Code Sect. 6254.21
Protected per CA. Govt. Code Sect. 6254.21
Protected per CA. Govt. Code Sect. 6254.21
ACTIVE
EXEMPT FROM ASSESSMENT
CITRUS
0 TO 4,999 SQ. FEET
SAN BERNARDINO
REAL PROPERTY
COMMERCIAL ZONE OR USE
1178131040000
Property ID
Parcel Status
Tax Status
Use Code
Land Access
Land Type
Size
District
Resp Group
Resp Unit
Parcel
AGRICULTURAL
Parcel Type REAL PROPERTY
Property Information
10/10/1991Effective Date
Legal Description
HERMOSO RANCHO THAT PTN LOT 18 AND OBSERVATION DR DESC AS BEG AT SW COR NE 1/4 SEC 4 TP 2S R 4W SD PT ALSO BEING SW COR SD LOT 18 TH N 0 DEG 12 MIN 15 SECONDS W ALG WLY LI SD NE 1/4 AND ALG WLY LI SD LOT 18 286 FT TH S 78 DEG 11 MIN 30 SEC E TO A PT ON ELY LI LAND CONVEYED TO STATE OF CALIF BY DEED RECORDED 5-4-70 BK 7436 PG 578 TH N 89 DEG 48 MIN 00 SEC E 337 FT TH SWLY TO ANGLE PT IN ELY LI OF OBSERVATION DR SD ANGLE PT BEING AT THE NLY TERMINUS OF THAT CERTAIN COURSE IN SD ELY LI HAVING A BEARING OF N 47 DEG 57 MIN E TH SLY ALG ELY LI OF SD OBSERVATION DR TO THE SLY LI SD LOT 18 TH WLY TO POB EX PTN LYING ELY OF LINE DESC SS BEG AT SW COR SD LOT 18 TH S 84 DEG 48 MIN 29 SECE ALG SLY LI SD LOT 343 FT TH N 05 DEG 11 MIN 31 SEC E 278 FT TO END OF LI
Property Information Management System8/12/2022 2:28:11 PM
San Bernardino County Assessor
D.10.d
Packet Pg. 206
At
t
a
c
h
m
e
n
t
:
E
x
h
i
b
i
t
A
:
L
e
g
a
l
D
e
s
c
r
i
p
t
i
o
n
o
f
1
1
7
8
1
3
1
0
4
0
0
0
0
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
Exhibits A&B must submitted with deed restrictions to County.
D.10.e
Packet Pg. 207
At
t
a
c
h
m
e
n
t
:
A
t
t
a
c
h
m
e
n
t
s
(
D
e
e
d
R
e
s
t
r
i
c
t
i
o
n
f
o
r
B
l
u
e
M
o
u
n
t
a
i
n
T
r
a
i
l
)
AGENDA REPORT
MEETING DATE: August 23, 2022 Council Item
TITLE: Five Year Measure I Capital Improvement Plan (MICIP)
PRESENTED BY: Shanita Tillman, Management Analyst
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING THE MEASURE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR FY2022/23 THROUGH 2026/27
2030 VISION STATEMENT: This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements
to public infrastructure. BACKGROUND: Jurisdictions receiving Measure I revenue from the San Bernardino County
Transportation Authority (SBCTA) Local Street Program must annually adopt, by action of their governing body, a Measure I Five-Year Capital Improvement Plan (MICIP) that outlines the specific projects upon which Measure I pass-through funds will be expended. DISCUSSION: The City may update, add, or delete projects/expenditures within the City’s Measure I plan as may be necessary with any updates or changes reported to SBCTA.
Staff is recommending that the City Council adopt the resolution approving an updated Five-Year Measure I Capital Improvement Plan for Fiscal Years 2022-2023 through 2026-2027 for submittal to the SBCTA as well as the expenditure strategy included as Exhibit B.
Staff will return to the City Council for award of proposed projects. CEQA FINDING: Paving projects are categorically exempt from review under the California
Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of Title 14 of
the California Code of Regulations. FISCAL IMPACT:
D.11
Packet Pg. 208
The actual cost of each CIP project will be presented to the City Council at the time of award of contract.
ATTACHMENTS:
• Expenditure Strategy - Exhibit B (DOCX)
• 2022-2023 MICIP Resolution (DOCX)
• Five-Year MICIP (PDF)
APPROVALS:
Shanita Tillman Completed 08/12/2022 1:35 PM
Finance Completed 08/12/2022 4:09 PM
City Manager Completed 08/12/2022 4:43 PM
City Council Pending 08/23/2022 6:00 PM
D.11
Packet Pg. 209
EXHIBIT B (MICIP ATTACHMENT D)
FY2019/2020 to FY2024/2025 MICIP Expenditure Strategy
CITY OF GRAND TERRACE
MEASURE I CAPITAL IMPROVEMENT PLAN
EXPENDITURE STRATEGY
Fiscal Year 2022/2023 to Fiscal Year 2026/2027
The City of Grand Terrace has adopted a Measure I expenditure strategy that focuses on improvements to existing facilities through an annual Pavement Management Program. The City of Grand Terrace currently has a carryover
balance of over $407,810 in the Measure I Local Stree Fund and anticpates
$318,116 in new revenue for FY22/23. The City of Grand Terrace is planning to use the entire carryover funds and new revenue in its entirely to resurface main artierals in the City.
In addition to slurry and pavement rehabilitation treatment of City streets, the
expenditure strategy includes: a tree trimming program to increase visibility along roadways, as well as other necessary improvements to the right of way as needed.
D.11.a
Packet Pg. 210
At
t
a
c
h
m
e
n
t
:
E
x
p
e
n
d
i
t
u
r
e
S
t
r
a
t
e
g
y
-
E
x
h
i
b
i
t
B
(
F
i
v
e
Y
e
a
r
M
e
a
s
u
r
e
I
C
a
p
i
t
a
l
I
m
p
r
o
v
e
m
e
n
t
P
l
a
n
(
M
I
C
I
P
)
)
ATTACHMENT C
RESOLUTION NO. _
RESOLUTION OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA,
ADOPTING THE MEASURE I FIVE -YEAR CAPITAL IMPROVEMENT PLAN
FOR FY2022/2023 THROUGH FY2026/2027
WHEREAS, San Bernardino County voters approved passage of Measure I in
November 2004, authorizing the San Bernardino County Transportation Authority (“Authority”) to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and
WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 04-01 of the Authority; and WHEREAS, the Authority’s Strategic Plan requires each local jurisdiction applying for
revenue from the Local Street Program to annually adopt and update a Five-Year Capital Improvement Plan; and
WHEREAS, California Public Utilities Code 190300 and Ordinance No. 04-01 require
each local jurisdiction to maintain General Fund expenditures for transportation-related
construction and maintenance activities at the required Maintenance of Effort base year level in each fiscal year of the adopted Five-Year Capital Improvement Plan, which for the City of Grand Terrace is $115,156; and
NOW, THEREFORE, BE IT RESOLVED by City of Grand Terrace, State of California,
that the Measure I Five-Year Capital Improvement Plan, attached to this resolution as Exhibit A, is hereby adopted.
PASSED AND ADOPTED at a meeting of the City of Grand Terrace held on , 2022.
__________________________ Darcy McNaboe, Mayor
ATTEST:
_________________________ Debra L. Thomas, City Clerk
APPROVED AS TO FORM:
_________________________ Adrian R. Guerra, City Attorney
D.11.b
Packet Pg. 211
At
t
a
c
h
m
e
n
t
:
2
0
2
2
-
2
0
2
3
M
I
C
I
P
R
e
s
o
l
u
t
i
o
n
(
F
i
v
e
Y
e
a
r
M
e
a
s
u
r
e
I
C
a
p
i
t
a
l
I
m
p
r
o
v
e
m
e
n
t
P
l
a
n
(
M
I
C
I
P
)
)
Resolution Number:
Resolution Approval Date:
Contact Person/Title:
Phone:
Email:
6/30/22 Carryover Balance $407,810.95
FY2022/23 Est. Revenue FY2023/24 Est. Revenue FY2024/25 Est. Revenue FY2025/26 Est. Revenue FY2026/27 Est. Revenue Total Est. Rev.
$318,116 $320,171 $320,179 $322,871 $325,845 $1,607,182
Projects:
Fiscal Year 2022-2023 Pavement Management Program No No 0.0%0.0%$2,968,654 $639,655 $639,655
Fiscal Year 2023-2024 Pavement Management Program No No 0.0%0.0%$1,000,000 $0 $252,350 $0 $0 $0 $252,350
Fiscal Year 2024-2025 Pavement Management Program No No 0.0%0.0%$1,000,000 $0 $0 $252,358 $0 $0 $252,358
Fiscal Year 2025-2026 Pavement Management Program No No 0.0%0.0%$1,000,000 $0 $0 $255,051 $0 $255,051
Fiscal Year 2026-2027 Pavement Management Program No No 0.0%0.0%$1,000,000 $0 $0 $0 $0 $280,845 $280,845
Tree Trimming Program No No 0.0%0.0%$369,734 $86,272 $67,821 $67,821 $67,820 $45,000 $334,734
0.0%0.0%$0 $0 $0 $0 $0 $0 $0
$725,927 $320,171 $320,179 $322,871 $325,845 $2,014,993
Total Programming is currently 100%Total Estimated Programming:$2,014,993
Is Project in
City'sNon-motorized
Transportation Plan?
(Yes/No)
Does Project have an ATP
Component?(Yes/No)
Is the Project on the City's
Nexus Study List?(Public/DIF Share %)
Estimated Total Project Cost
stillman@grandterrace-ca.gov
Projects Total:
Grand Terrace
Current
Estimate
Current
Estimate TotalCurrent
Estimate
Current
Estimate
Current
Estimate
(Must not exceed 150% of Carryover Balance +
Total Estimated Revenue)
Jurisdiction:
23-Aug-22
Shanita Tillman/Management Analyst
909-824-6621 ext. 218
Measure I Local Pass-through ProgramFIVE YEAR CAPITAL IMPROVEMENT PLAN
Fiscal Years 2022/2023 thru 2026/2027
Page 1 of 1
D.11.c
Packet Pg. 212
At
t
a
c
h
m
e
n
t
:
F
i
v
e
-
Y
e
a
r
M
I
C
I
P
(
F
i
v
e
Y
e
a
r
M
e
a
s
u
r
e
I
C
a
p
i
t
a
l
I
m
p
r
o
v
e
m
e
n
t
P
l
a
n
(
M
I
C
I
P
)
)
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES AUGUST 9, 2022
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
August 9, 2022
City Council Minutes
PowerPoint Presentations
Planning Commission
Street renaming of Terrace Avenue
August 09, 2022
2030 Vision Goals
#4.Develop and Implement
Successful Partnerships
#5.Engage in Proactive
Communication
Background
•Terrace Avenue is a public street situated on the west side of
the city located on both north and south of Barton Road.
•The street is within a commercial zone and has sections that
are within the City of Colton.
•There are other surrounding streets that are mainly used by
residents including Grand Terrace Road that runs parallel with
Terrace Road and often confused by motorists because of the
close name resemblance.
•City staff performed multiple observations of vehicles in the
area.
Recommendation
•To mitigate the pass through of commercial vehicles over 5
tons in residential streets along Grand Terrace Road,staff
recommends that the City Council rename Terrace Avenue to
divert all heavy vehicles to the newly renamed street and
restrict truck traffic from using Grand Terrace Road.
•The renaming process will be in consensus with the City of
Colton street renaming guidelines since a portion of the street
is within the Colton city limits.
Recommendation
•Staff would like to present Council with four recommended
names that would be appropriate for renaming and would like
for Council to select a name so staff can begin the renaming
process.The names are the following:
•Parsons Avenue (In commemoration of Pete Parsons,
Grand Terrace volunteer and primary radio announcer for
the Grand Terrace radio station).
•River Trail Drive
•Commercial Avenue
•Old Farm Road
Recommendation
GT Radio AM-1640 Radio Station History
The City of Grand Terrace has a public service radio station AM-1640. The radio station first
aired on June 30th, 2009. The station was originally envisioned by Vic Pfennighausen, whose
technical expertise made the station possible. The original primary announcer and script writer
was Grand Terrace resident and city volunteer Pete Parsons, bringing 30 years of experience to
the position.
The station is licensed by the Federal Communications Commission as a “Traveler’s Aid and
Information Station.” Some of the interesting topics include local history, geography, seasonal
safety tips, EOC/CERT information, upcoming local city initiated/city sponsored events, and
information on nearby daytrips, earthquake preparedness, water conservation, and
neighborhood watch.
Pete Parsons passed away on July 7, 2019, and his wife, Connie Parsons has continued Pete’s
legacy by continuing to volunteer as the City’s primary announcer and script writer.
Recommendation
•Alternatively,the City Council may also select a name not
listed.
Fiscal Impact
•There will be no fiscal impact to the FY 2022-23 Adopted
Budget General Fund.
Planning Commission
Street renaming of Terrace Avenue
August 09, 2022
Planning Commission
Report on the Grand Terrace Truck Route
Ordinance and Traffic Control Devices
August 09, 2022
2030 Vision Goals
#2.Maintain Public Safety by investing in critical
improvements to
infrastructure.
Background
•Article 10.04.630 of the Municipal Code identifies the
designated truck routes are streets designated by the City
Council to be used by any vehicles exceeding a maximum gross
weight of 10,000 pounds.
•Designated truck routes are established and designed by the
appropriate signs.
•City Ordinance has established truck routes on 4 major streets:
•Barton Road (within Grand Terrace City limits)
•Mt.Vernon from Barton Rd.to Main Street
•Main St.from the westerly city limits to Mt.Vernon
•La Cadena Dr.(within Grand Terrace city limits)
Background
•Trucks over 5 tons are prohibited to travel over other streets in
the City with some exceptions (deliveries of goods,
construction materials to permitted developments, public
utility vehicles, emergency vehicles).
Recommendation
•Staff implemented measures to discourage truck drivers from
using local streets by installing truck route signs and striping at
appropriate locations as shown on the attachments.The San
Bernardino County Sheriff’s Department will also monitor the
traffic and issue citations to violators including any commercial
vehicles 5 tons or greater in residential streets who are not
exempt.
•Additionally, Terrace Road is currently in the process of being
renamed in order to direct all truck traffic on a commercial
road and discourage use on any residential streets.
Truck Route
Signs
M 6-1
R 5-2
R 14-1
R 3-5
Environmental Impact
•There will be no environmental impact
Planning Commission
Report on the Grand Terrace Truck Route
Ordinance and Traffic Control Devices
August 09, 2022
Grand Terrace Monthly Quality of Life 2022
Bryan Lane, Lieutenant
San Bernardino County Sheriff’s Department
blane@sbcsd.org