09/27/2022CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● SEPTEMBER 27, 2022
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other
matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak
card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the
Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting
by dialing the following telephone number and you will be placed in the waiting room, muted until it is your
turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 830 3025 5335
Password: 749342
The City wants you to know that you can also submit your comments by email to
ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments
for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are
unable to email, please call the City Clerk’s Office at (909) 824-6621 x230 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment
period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish
to comment on. Comments that you want read to the City Council will be subject to the three (3) minute
time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the
agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to
investigate and/or schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this
agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor
Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For
further information regarding agenda items, please contact the office of the City Clerk at (909) 824-6621
x230, or via e-mail at dthomas@grandterrace-ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office, (909) 824-6621 x230 at least
48 hours prior to the advertised starting time of the meeting. This will enable the City to make
reasonable arrangements to ensure accessibility to this meeting. Later requests will be
accommodated to the extent feasible.
Agenda Grand Terrace City Council September 27, 2022
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Jeff Allen
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B. SPECIAL PRESENTATIONS
Certificates of Recognition – Grand Terrace Little League
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 09/13/2022
DEPARTMENT: CITY CLERK
3. City Department Monthly Activity Report - July 2022
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council September 27, 2022
City of Grand Terrace Page 3
4. Approval of the August-2022 Check Register in the Amount of $813,132.93
RECOMMENDATION:
Approve the Check Register No. 08312022 in the amount of $813,132.93 as submitted,
for the month ending August 31, 2022.
DEPARTMENT: FINANCE
5. Community Benefit Fund Grant Award to the Terrace View Elementary PTA in the
Amount of $1,725.24
RECOMMENDATION:
Approve the Community Benefit Fund grant application from the Terrace View
Elementary PTA in the amount of $1,725.24 to support the Annual Red Ribbon Week &
Drug and Health Awareness Week
DEPARTMENT: FINANCE
6. Community Benefit Fund Grant Award to the Grand Terrace High School Wrestling
Team in the Amount of $2,000.00
RECOMMENDATION:
Approve the Community Benefit Fund grant application from the Grand Terrace High
School Wrestling Team in the amount of $2,000.00 to support youth training in the sport
of Wrestling
DEPARTMENT: FINANCE
7. Community Benefit Fund Grant Award to Christ the Redeemer Catholic Church in the
Amount of $310.00
RECOMMENDATION:
Approve the Community Benefit Fund grant application from Christ the Redeemer
Catholic Church in the amount of $310.00 to support the Christ the Redeemer Car
Show
DEPARTMENT: FINANCE
8. The City Council of the City of Grand Terrace Issue a Letter Requesting that Governor
Gavin Newsom Sign on AB 1985 (R. Rivas) Organic Waste. Recovered Organic Waste
Product Procurement Targets
RECOMMENDATION:
Staff recommends that the City Council authorize the Mayor to execute a letter on its
behalf, requesting Governor Gavin Newsom sign AB 1985 (R. Rivas) Organic Waste.
Recovered Organic Waste Product Procurement Targets.
DEPARTMENT: CITY MANAGER
Agenda Grand Terrace City Council September 27, 2022
City of Grand Terrace Page 4
9. Adoption of Resolutions Updating the Signature Authority for the City's & Successor
Agency's (As Applicable) Bank of America, California Asset Management Program,
LAIF, US Bank Safekeeping, Arrowhead Credit Union, MIDAmerica, and Empower
Retirement Accounts
RECOMMENDATION:
Adopt the attached Resolutions updating the Signature Authority for the City’s and
Successor Agency’s (as applicable) Bank of America, California Asset Management
Program, LAIF, US Bank Safekeeping, Arrowhead Credit Union, MIDAmerica, and
Empower Retirement Accounts
DEPARTMENT: FINANCE
10. Adoption of a Resolution Amending Section 3.6 of Chapter III of the City of Grand
Terrace Council Procedures Such that the Mayor May Sign Letters in Support of the
League of California City’s and California Joint Powers Insurance Authority’s Positions
on Legislation Pending Before the State Legislature or the Voters And, Further, Making
Changes So that Section 3.6 Thereof is Consistent with State Law.
RECOMMENDATION:
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA AMENDING SECTION 3.6 OF CHAPTER III OF THE CITY
OF GRAND TERRACE COUNCIL PROCEDURES SUCH THAT THE MAYOR MAY
SIGN LETTERS IN SUPPORT OF THE LEAGUE OF CALIFORNIA CITY’S AND
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY’S POSITIONS ON
LEGISLATION PENDING BEFORE THE STATE LEGISLATURE OR THE VOTERS
AND, FURTHER, MAKING CHANGES SO THAT SECTION 3.6 THEREOF IS
CONSISTENT WITH STATE LAW.
DEPARTMENT: CITY MANAGER
11. Approve Agreement with Loma Linda Heating and Air Conditioning Inc. for Replacement
of Ten Ton HVAC Unit Servicing Grand Terrace Civic Center Community Room
RECOMMENDATION:
1. Approve Agreement with Loma Linda Heating and Air Conditioning Inc. for
replacement of a ten-ton HVAC unit servicing the Grand Terrace Civic Center
Community Room in the amount of $28,689.10 with a 10% Contingency ($2,868.91).
2. Authorize the City Manager to execute the Agreement subject to City Attorney
approval as to form.
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
Agenda Grand Terrace City Council September 27, 2022
City of Grand Terrace Page 5
12. Approve Professional Services Agreement for NPDES Support Services in an Amount
Not to Exceed $27,000
RECOMMENDATION:
1. Approve a Professional Services Agreement between the City of Grand Terrace and
Lynn Merrill and Associates, Inc., in an amount not to exceed $27,000; and
2. The additional appropriation of $15,000 to the NPDES departmental fund;
3. Authorize the City Manager to Execute the Agreement, subject to City Attorney
approval as to form.
DEPARTMENT: PUBLIC WORKS
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS - NONE
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic
Plan, if a City Council Member is interested in a task or project that will require more
than one hour of staff time to complete, the item will be agendized to ask the City
Council if time should be spent on preparing a report on the proposed item. In
accordance with this policy, this is the opportunity for City Council Members to request
that an item be placed on a future agenda and authorize staff to prepare an agenda
report. To ensure compliance with the Brown Act, the request shall be submitted to the
City Manager at least one week in advance of the meeting so that the topic can be
included on the agenda under this section. In order for any listed item to be placed on a
Agenda Grand Terrace City Council September 27, 2022
City of Grand Terrace Page 6
future agenda, the City Council must act by formal motion (i.e., requires a motion and a
second) to direct the City Manager to place the item on a future agenda. Pursuant to the
requirements of the Brown Act, no other items may be considered other than those
listed below.
1. Create an Ad-Hoc Committee to Consider Cash, Grants and Other Assets to be
Deployed Toward Youth
Requested by: Council Member Sylvia Robles
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Doug Wilson
Council Member Sylvia Robles
Mayor Pro Tem Bill Hussey
Mayor Darcy McNaboe
J. CITY MANAGER COMMUNICATIONS
K. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Property: APN 1178-251-03
City negotiator: Konrad Bolowich, City Manager
Negotiating parties: Friends of Blue Mountain
Under negotiation: Price and terms of payment
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(b)
Number of Cases: One (1)
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
Agenda Grand Terrace City Council September 27, 2022
City of Grand Terrace Page 7
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, October 11, 2022, at
6:00 PM. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● SEPTEMBER 13, 2022
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
September 13, 2022, at 6:00 p.m.
Invocation
The Invocation was led by Pastor Edgy Gallegos of the Living Word Inland Empire.
Pledge of Allegiance
The Pledge of Allegiance was led by Council Member Sylvia Robles.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Bill Hussey Mayor Pro Tem Present
Sylvia Robles Council Member Present
Doug Wilson Council Member Present
Jeff Allen Council Member Present
Konrad Bolowich City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Terry Shea Interim Finance Director Present
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Konrad Bolowich, City Manager informed the City Council that Agenda Item No. G.11,
“Approval of Revisions to the City’s Fiscal Policies and 1st Reading of Changes to
Ordinance No. 267, Section 32.24.070 B and 32.24.080”, is being removed from the
agenda.
B. SPECIAL PRESENTATIONS
The City Council presented Pastor Edgy Gallegos of the Living Word Inland Empire
Church with a proclamation honoring Hispanic Heritage Month.
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Minutes Grand Terrace City Council September 13, 2022
City of Grand Terrace Page 2
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 08/23/2022
3. June 16, 2022 Planning Commission, March 10, 2022 Parks & Recreation Advisory
Committee and April 4, 2022 Historical & Cultural Activities Committee Meeting Minutes
Update
RECEIVE AND FILE.
4. Update City of Grand Terrace Conflict of Interest Code
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 2020-34 IN ITS
ENTIRETY AND ADOPTING A CONFLICT OF INTEREST CODE APPLICABLE TO
DESIGNATED POSITIONS, INCLUDING MEMBERS AND STAFF OF THE PUBLIC
FINANCING AUTHORITY AND THE GRAND TERRACE HOUSING AUTHORITY
5. The City Council of the City of Grand Terrace Issue a Letter Requesting that Governor
Gavin Newsom Veto Senate Bill (SB) 1127 (Atkins) Workers’ Compensation: Liability
Presumptions
STAFF RECOMMENDS THAT THE CITY COUNCIL AUTHORIZE THE MAYOR TO
EXECUTE A LETTER ON ITS BEHALF, REQUESTING GOVERNOR GAVIN
NEWSOM VETO SENATE BILL 1127 (ATKINS) WORKERS’ COMPENSATION:
LIABILITY PRESUMPTIONS.
6. Authorize Expenditures for Dog Park Equipment with Per Capital Grant Funds
1. AUTHORIZE THE EXPENDITURE OF UP TO $29,302 FROM PARKS FUND
(FUND 49) FOR THE PURCHASE OF DOG PARK SURFACE, DOG TEETER, FIRE
HYDRANT, DOG TUNNEL, AND DOG RAMPS
2. AUTHORIZE SALES DOCUMENTATION TO PROCURE DOG PARK SURFACE,
DOG TEETER, FIRE HYDRANT, DOG TUNNEL, AND DOG RAMP NOT TO EXCEED
THE GRANT AWARDED AMOUNT
7. Measure I Capital Project Needs Analysis for Fiscal Year 2022-2023 through 2026-2027
ADOPT “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, STATE OF CALIFORNIA, ADOPTING A FIVE-YEAR MEASURE I
CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEAR 2022-2023 THROUGH
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Minutes Grand Terrace City Council September 13, 2022
City of Grand Terrace Page 3
2026-2027”
8. Award Contract to Goodman & Associates for Preparation of PS&E for 2022-23 CIP
1. AWARD A CONTRACT TO GOODMAN & ASSOCIATES FOR PREPARING
PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) FOR PAVEMENT
REHABILITATION PROJECT FOR THE FISCAL YEAR 2022-23 CIP IN THE
AMOUNT OF $78,000.
2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AND ANY
CHANGE ORDERS SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM.
D. PUBLIC COMMENT
None.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS
9. Adopt the Resolution Authorizing Participation in the PARS Post-Employment Benefits
Trust Program Administered by Public Agency Retirement Services (PARS) and U.S.
Bank, Appointing the City Manager as the City’s Plan Administrator, and Authorizing the
City Clerk to Execute the Documents and to Implement the Program
Terry Shea, Interim Finance Director gave the staff report and PowerPoint presentation
for this item.
Council Member Jeff Allen moved, with a second from Mayor Pro Tem Hussey, to adopt
a Resolution Authorizing Participation in the PARS Post-Employment Benefits Trust
Program, unfunded at this time.
Council Member Sylvia Robles, requested that an alternative motion be made bringing
the item back at a future date for more detail and additional discussion. Motion failed
due to lack of a second.
CONSIDER ADOPTION OF THE RESOLUTION AUTHORIZING THE
ESTABLISHMENT OF THE PARS POST-EMPLOYMENT BENEFITS TRUST
PROGRAM WHICH COULD BE USED TO PRE-FUND CALPERS PENSION
OBLIGATIONS.
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Minutes Grand Terrace City Council September 13, 2022
City of Grand Terrace Page 4
RESULT: APPROVED [4 TO 1]
MOVER: Jeff Allen, Council Member
SECONDER: Bill Hussey, Mayor Pro Tem
AYES: Darcy McNaboe, Bill Hussey, Doug Wilson, Jeff Allen
NAYS: Sylvia Robles
10. Unfunded OPEB Liability
Terry Shea, Interim Finance Director gave the staff report and PowerPoint presentation
for this item.
THE CITY COUNCIL APPROVE A PREFUNDING AGREEMENT AND ELECTION
TO PRE-FUND OTHER POST- EMPLOYMENT BENEFITS (“OPEB”) THROUGH
THE CALIFORNIA EMPLOYERS’ RETIREE BENEFIT TRUST (“CERBT”) FUND
ADMINISTERED THROUGH THE CALIFORNIA PUBLIC EMPLOYEES’
RETIREMENT SYSTEM (“CALPERS”); AUTHORIZE THE CITY MANAGER (OR
DESIGNEE) TO EXECUTE ALL DOCUMENTS TO FUND AND MAINTAIN
PARTICIPATION IN THE TRUST; AND AUTHORIZE STAFF TO FILE THE
NECESSARY FORMS WITH CALPERS AND TO MAKE AN INITIAL INVESTMENT
OF $100,000.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
G. NEW BUSINESS
11. Approval of Revisions to the City's Fiscal Policies and 1St Reading of Changes to
Ordinance No. 267, Section 32.24.070 B and 32.24.080
APPROVE THE PROPOSED REVISIONS TO THE ATTACHED FISCAL POLICIES
AND 1ST READING OF CHANGES TO ORDINANCE NO. 267, SECTION 3.24.070 B
AND SECTION 3.24.080.
RESULT: NOT DISCUSSED
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen commented on board meetings and events that he attended.
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Minutes Grand Terrace City Council September 13, 2022
City of Grand Terrace Page 5
Click here to view the report.
Council Member Doug Wilson
Council Member Doug Wilson commented on board meetings and events that he
attended. Click here to view the report.
Council Member Sylvia Robles
Council Member Sylvia Robles commented on board meetings and events that she
attended. Click here to view the report.
Mayor Pro Tem Bill Hussey
Mayor Pro Tem Bill Hussey commented on board meetings and events that he
attended. Click here to view the report.
Mayor Darcy McNaboe
Mayor Darcy McNaboe commented on board meetings and events that she attended.
Click here to view the report.
J. CITY MANAGER COMMUNICATIONS
Konrad Bolowich, City Manager announced that staff is working diligently on City clean
up after the recent storms. He also reminded City Council that landscaping recognition
will come back to the City Council later this year and requested recommendations from
the City Council and community.
OFFICERS REPORT
Bryan Lane, Lieutenant with the San Bernardino County Sheriff’s Department made the
following announcements:
August 2023 - National Night Out to be held in the City of Grand Terrace
September 20, 2022 – Coffee with a Cop to be held at Woody’s Classic Grill
Public Service Announcement: Recently, a donkey was hit by a car, and left the
donkey with two (2) broken legs. Lt. Lane asked that residents drive carefully and be
aware of their surroundings and be on the lookout for donkeys in the roadways.
K. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the regular meeting of the City Council to closed session at
7:25 p.m.
CLOSED SESSION
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Minutes Grand Terrace City Council September 13, 2022
City of Grand Terrace Page 6
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section
54956.9(b)
Number of Cases: One
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the regular meeting of the City Council from closed
session at 7:49 p.m.
REPORT OUT OF CLOSED SESSION
Mayor McNaboe announced there was no reportable action; however, direction was
provided to staff.
L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 7:50 p.m. The
Next Regular Meeting of the City Council will be held on Tuesday, September 27, 2022,
at 6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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AGENDA REPORT
MEETING DATE: September 27, 2022 Council Item
TITLE: City Department Monthly Activity Report - July 2022
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes July 2022 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• City Manager July Report - [Final] (PDF)
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APPROVALS:
Konrad Bolowich Completed 09/21/2022 1:47 PM
City Manager Completed 09/21/2022 1:56 PM
City Council Pending 09/27/2022 6:00 PM
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MONTHLY REPORT
July 2022
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Organizational Chart .........................................................................................1
City Clerk ...........................................................................................................2
Committee/Commissions ........................................................................7
City Manager .....................................................................................................8
Senior Center ....................................................................................... 12
Senior Bus Program ............................................................................. 15
Communications ................................................................................... 20
Planning and Development ............................................................................ 24
Code Enforcement ............................................................................... 42
Weekend Code ..................................................................................... 43
Parking/Graffiti ...................................................................................... 44
Animal Control ...................................................................................... 46
Public Works .................................................................................................. 51
Engineering Division ............................................................................. 52
Maintenance ......................................................................................... 52
Park Maintenance ................................................................................ 53
Burrtec Waste Generation Report ........................................................ 54
Sheriff’s Contract ............................................................................................ 57
Law Enforcement Services ................................................................... 58
San Bernardino County Fire ............................................................. Unavailable
Emergency Management Services ........................................ Unavailable
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records
Management Building & Safety Storm Drain
Maintenance Payroll
FPPC Filings Code Enforcement
Facilities
Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
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City of Grand Terrace City Clerk’s Department
.
DATE: September 27, 2022
TO: City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
JULY CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and
responsibilities within the City Clerk’s Department over the last six (6) months.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary
responsibilities for this department are Council Support Services, Records Management,
Administrative Processing, Board Administration and Election Services. Each of these functions
require a collaborative effort between the department staff to ensure that all components within
the process are completed from origin to file. As the official records manager for all City
documents it is imperative that this process be accurate to ensure the preservation of the City’s
history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority and Successor Agency to the
Community Redevelopment Agency.
The total number of agendas processed for the month of July 2022 are two (2), spending a total
of sixteen (16) hours preparing the agenda packet producing 558 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
February 2 1 3
March 2 0 2
April 2 1 3
May 2 0 2
June 2 0 2
July 2 0 2
Total Processed 12 2 14
Page 3
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RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including Resolutions.
Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed,
certified, and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to
Council have been certified and made available for review by the public. The City Clerk must
coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and
second readings.
The number of Resolutions processed for the month of July is five (5) and the number of
Ordinances processed was zero (1).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY
TOTALS
February 5 0 5
March 4 0 4
April 3 0 3
May 12 2 14
June 5 1 6
July 2 0 2
Total Processed 31 3 34
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace
community by the issuance of Certificates, Recognition, Acknowledgment and Commendation
Pins. It is the responsibility of the City Clerk to ensure that all signatures of City Council are
obtained on the document, coordinate attendance at Council meetings for the individual, group,
or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if presentation will be held at another venue.
There is one (1) In Memoriam Adjournment issued for the month of July 2022.
Month Certificate of
Acknowledgment
w/Pin
Certificate of
Recognition
w/Pin
Commendation
w/Pin In Memoriam
Adjournments Certificate of
Participation Proclamation Total
February 0 0 0 0 0 0 0
March 0 0 1 1 0 1 3
April 0 7 0 0 0 2 9
May 0 0 0 0 0 3 3
June 0 0 1 0 0 0 1
July 0 0 0 1 0 0 1
Total 0 7 2 2 0 6 17
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CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing follow-up
documentation. Management of these documents include contracts and agreements, and it is
the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file.
There were five (5) agreements processed for the month of July 2022.
CONTRACTS & AGREEMENTS PROCESSED
February 3
March 0
April 2
May 2
June 5
July 5
Total 17
RECORDS REQUESTS
The City Clerk’s office received sixteen (16) Requests for Copies of Public Records for the
month of July 2022. Fifteen (15) of these requests were completed within the Government Code
Section 6253(c)’s requirement of ten (10) calendar days and one (1) was completed with a 14-
day extension. The total number of pages provided in response to those requests were 466.
RECORDS REQUEST SUMMARY
Month
Requests
Received
Completed
Within 10
Days
Completed
with 14-Day
Extension
# of
Pages
Provided
Letter to
Requestor
– No
Records
February 10 7 3 86 3
March 10 8 2 77 4
April 12 12 0 44 3
May 10 8 2 270 4
June 10 8 2 436 2
July 16 15 1 466 6
Total
Requests 68 58 10 1,379 22
Page 5
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CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external customer
service requests, communicating, coordinating, and responding to internal department requests,
external agency cooperation and legislative bodies.
For the month of July 2022, the City Clerk’s office responded to 264 telephone calls from
residents, contractors, vendors, consultants, and in-house customer service assistance to City
staff.
TELEPHONE CUSTOMER SERVICE
February 288
March 242
April 236
May 385
June 394
July 264
Total Calls 1,897
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and
facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a
liaison facilitating communication between the committee and City Manager and City Council,
maintains the committee minutes of its proceedings and provides support for the Annual Art
Show, Country Fair and City Birthday Party.
Month Committee
Meeting
Emails
w/Committee
Members &
Vendors
Written
Correspondence
w/Committee
Members
Telephone
Calls with
Committee
Members
& Vendors
Art
Show/Country
Fair & City
Birthday Prep
& Attendance
Total
# of
Hours
February 1.0 0.5 0.5 0.5 0 2.5
March 1.0 0.5 0.5 0.5 0 2.5
April 1.0 0.5 0.5 0.5 0 2.5
May 1.0 1.5 1.0 1.0 5.0 9.5
June 0 0.5 0 0 0 .5
July 1.0 0.5 0.5 0 0 2.0
TOTAL #
HOURS 5.0 4.0 3.0 2.5 5.0 19.5
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COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and
ensuring that all information is current and up to date for each. Listed below are the number of
current Appointed City Committees/Commissions, including the number of alternates and
vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities
Committee 7 0 3
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
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DATE:
September 27, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Debra L. Thomas, City Clerk
SUBJECT: Jul-2022 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
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HUMAN RESOURCES
Mission:
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization.
3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5. Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
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TABLE 1
Recruitment Activity
Description
Jul-
2022
Aug-
2022
Sept-
2022
Oct-
2022
Nov-
2022
Dec-
2022
Recruitments Initiated 2
Recruitments in Progress 2
Recruitments Pending 2
Applications Processed 20
New Hires Processed 2
Description
Jan-
2023
Feb-
2023
Mar-
2023
Apr-
2023
May-
2023
Jun-
2023
Recruitments Initiated
Recruitments in Progress
Recruitments Pending
Applications
Received/Processed
New Hires Processed
TABLE 2
Employee Job Performance Activity
Description
Jul-
2022
Aug-
2022
Sept
2022
Oct-
2022
Nov-
2022
Dec-
2022
Evaluations Processed 0
Description
Jan-
2023
Feb-
2023
Mar-
2023
Apr-
2023
May-
2023
Jun-
2023
Evaluations Processed
Page 11
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational, and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description
Jul-
2022
Aug-
2022
Sept-
2022
Oct-
2022
Nov-
2022
Dec-
2022
Nutrition Program (# of meals
served)
675
Homebound Meals 315
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party /
Health Screening
Christmas / Holiday Celebration
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2023
*Feb
2023
**Mar
-2023 Apr-
2023
May-
2023
Jun-
2023
Nutrition Program (# of meals
served)
Homebound Meals
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Shari
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party
Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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100
200
300
400
500
600
700
800
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July August September October November December
675
315
Senior Center (2022 -23)
July-2022 -December-2022
# of Meals Served Homebound Meals
898.4
898.6
898.8
899
899.2
899.4
899.6
899.8
900
January February March April May June
Senior Center (2022-23)
January-2023 -June-2023**
# of Meals Served Homebound Meals
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
2022
Aug-
2022
Sept-
2022
Oct-
2022
Nov-
2022
Dec-
2022
Within City Limits (Senior
Center, Stater Brothers,
Library)
381
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2023
Feb-
2023
Mar-
2023
Apr-
2023
May-
2023
Jun-
2023
Within City Limits (Senior
Center, Stater Brothers,
Library)
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
TABLE 3
# of Rides
Description
Jul-
2022
Aug-
2022
Sept-
2022
Oct-
2022
Nov-
2022
Dec-
2022
Within City Limits (Senior
Center, Stater Brothers,
Library)
752
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2023
Feb-
2023
Mar-
2023
Apr-
2023
May-
2023
Jun-
2023
Within City Limits (Senior
Center, Stater Brothers,
Library)
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
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250
300
July August September October November December
381 752
Senior Transportation
July-2022 -December-2022
# of Passengers # of Rides
250
300
January February March April May June
Senior Transportation
January-2023 -June -2023
# of Passengers # of Rides
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Oc-17 7%5%
FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2. Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments, and cash collection of the City’s resources to enhance the City’s
financial condition.
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TABLE 1
Financial Activity
Description
Jul-
2022
Aug-
2022
Sept-
2022
Oct-
2022
Nov-
2022
Dec-
2022
Invoices Processed 128
Checks Issued 84
Purchase Orders Established 10
Revenue Receipts Recorded 57
Description
Jan-
2023
Feb-
2023
Mar-
2023
Apr-
2023
May-
2023
Jun-
2023
Invoices Processed
Checks Issued
Purchase Orders Established
Revenue Receipts Recorded
128
84
10
57
0
25
50
75
100
125
150
175
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and
2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1. City – all Funds;
2. Measure I – Fund 20;
3. Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
0
0.2
0.4
0.6
0.8
1
1.2
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 2
Activities/Items Added to Slideshow 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays
Activities/Items Added to Slideshow
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 3
Number of Subscribers 921
Change in Subscribers 40
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed
Number of Subscribers
Change in Subscribers
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
* New e-newsletter management system does not currently track emails opened.
2021-2022 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 6
Total Reach* 5,625
Total Engagement** 452
Page Followers 2,667
New Page Followers 5
Facebook Jan Feb Mar Apr May Jun
Posts
Total Reach
Total Engagement
Page Followers
New Page Followers
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County
% of
Pop.
1) Twentynine Palms 27.95%
2) Apple Valley 25.24%
3) Yucca Valley 25.85%
4) Grand Terrace 20.20%
5) Hesperia 15.72%
2,540
2,300
2,550
Jul-21
FACEBOOK PAGE FOLLOWERS
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 2
Impressions 494
Followers 338
New Followers 4
Twitter Jan Feb Mar Apr May Jun
Tweets
Impressions
Followers
New Followers
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2
Video Views 221
Subscribers 179
Change in Subscribers 3
YouTube Jan Feb Mar Apr May Jun
Video Uploads
Video Views
Subscribers
Change in Subscribers
*** Impressions refers to the number of times a tweet has been seen.
334
300
325
350
375
400
Jul-21
TWITTER PAGE FOLLOWERS
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City News Jul Aug Sep Oct Nov Dec
Articles 0
1/2-Page Ad 0
1/4-Page Ad 1
City News Jan Feb Mar Apr May Jun
Articles
1/2-Page Ad
1/4-Page Ad
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 2
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events
Burrtec Newsletter Jul Aug Sep Oct Nov Dec
Bi-Monthly Newsletter 1
Burrtec Newsletter Jan Feb Mar Apr May Jun
Bi-Monthly Newsletter
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City of Grand Terrace Planning and Development Services Department
.
DATE: September 19, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
Planning Division
SUBJECT: JULY 2022 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning Division.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Plan Review
The Planning Division is budgeted for one full time Director, one full-time Associate
Planner and one full-time Assistant Planner. All positions are filled and together constitute
a minimum of 480 monthly service hours.
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Planning and Development Services
Page 2 of 11
Activity Summary for Planning
The Planning Division received 11 new applications in July, and 21 applications were
carried over applications. Minor applications such as a new business, patio cover, or small
room additions are handled as a Land Use application and typically processed within 2-3
days. Larger additions over 500 square feet or second dwelling units are handled
administratively by staff with noticing, and those projects that are either new development
or exceed the Director’s administrative authority are handled as Major Permits and are
reviewed by the Planning Commission. Home occupation permits are for home based
business, such as consulting, housekeeping, and small craft businesses.
Application Summary for July 2022
Applications Number
Received
Carried Over Completed Under Review
Major 0 12 0 12
Administrative 1 6 2 5
Land Use 11 2 10 3
Home
Occupation
2 1 1 2
Sign 4 0 2 2
Special Event 1 0 0 1
DAB 0 0 0 0
Total 19 21 15 25
0 2 4 6 8 10 12 14
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in July 2022
Under Review Completed Carried Over Received
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Page 3 of 11
Applications Received, Approved and/or Under Review
Fiscal year 2021-2022 to date the Planning Division has received 19 applications for
review, 25 applications from previous fiscal year remain under review. A comprehensive
list of the applications and their status is at the end of the Planning Division’s report.
New Businesses
A Land Use Application for three new business was received in the month of July.
1. “Wideworld Sportswear Inc.” - Sports Wear Embroidery and Printing
2. “Camping World” - RV Sales
3. “RA Holdings” – Billing, Collections, and Data Entry Office
One Land Use Application was received for an existing business expansion.
1. Loud Burger – Expanding into 22499 Barton Road
Overall, Land Use applications are the most predominant applications that the Planning
Division processes. Three Land Use applications were received in June.
0 2 4 6 8 10 12
Major
Land Use
Signs
DAB
Applications Received Fiscal Year to Date
July August September October
November December January February
March April May June
4
13
1
1 1
Land Use Applications -July 2022
Wall/Fences
Shed/Accessory
Structures
Patio Covers/Sunrooms
Pools
New Businesses
Minor Improvements
Temporary Uses
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Page 4 of 11
Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03
E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage
Facility
APN: 0275-
191-06, 30
Under
Construction
The project was approved by the City Council on August 25, 2020, upholding the Planning
Commission determination to establish an industrial semi-trailer storage facility on
approximately 22 acres. A maximum of 650 total semi-trailers, shipping and storage containers
and chassis will be stored on the site at any given time. A 900 square foot caretaker’s admin
office and a 4,800 square foot maintenance building will be constructed under an administrative
submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain
Overlay District. The Community Benefit Agreement is in review. A rough grading permit has
been issued.
11/2/2020 SA 20-08
CUP 21-01
V 20-01
LM 20-2
E 20-08
Bickel Group Multi-Tenant
Commercial
APN’s:0275-
242-10, 11
Under
Construction
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on
0.88-aces. There were no appeals made during the public hearing.
11/15/2020 SA 17-04
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood
Street
Under
Construction
At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution
2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre
lot. There were no appeals made during the public hearing
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meetings took place in the month of July 2022.
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes. No Planning Commission Meetings were
held in the month of July.
Conforming Uses and Grants
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Page 5 of 11
The city was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the city is the
recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017. Site
visit completed in November 2017.
Awarded.
Community workshop held on
4/11/2019.
Community workshop #2 – July 19, 2021
$212,500
(Estimated Project
cost $520,000)
Specified Grant - Blue Mountain
Trailhead and Trail Grant
Non Competitive.
Staff met with State Representatives
and on August 15, 2019, and March 18,
2020– Property being negotiated with
owner for access easement.
05-12-2021 - Interactive website
presentation update by Hirsch and
Associates
$1.2 Million
Local Early Access Planning
Grant (LEAP)
Over-the-counter grant complemented
with technical assistance for the
preparation and adoption of the sixth-
cycle Regional Housing Needs
Assessment and the City’s Housing
Element.
$65,000
Regional Early Access Planning
Grant (REAP)
One-time grant funding to regional
governments and regional entities for
planning activities that will accelerate
housing production and facilitate.
Staff support for the
Housing Element.
Community Emergency Response Team
Due to COVID-19 social distancing restrictions, CERT meetings continued to be held via
Zoom. No CERT volunteer meetings were hold in the month of July. The CERT volunteer
group participated on the Community Day Event held at Richard Rollins Park the previous
month of June.
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
03/17/2022 SA 22-03,
CUP 22-01,
V 22-02, E
22-03, SGN
20-05-A1
Bickel Group
Coffee Shop/
“Starbucks”
22220 Barton Road
APN: 0275-242-09
Project’s Public
Hearing has been
scheduled for the
Planning
Commission
meeting of
8/18/2022
Bickel Group “Applicant” representing Golden Star Investments submitted the above
applications proposing a shell building for a new single story coffee store with drive-thru
lane approximately 1,000 sq. ft. Proposed site improvements include new trash
enclosure, landscape, and site accessibility. The proposed project will consist of one
building, parking, and landscaping. The property is zoned BRSP – General Commercial.
It is part of the Barton Road Specific Plan zoned under General Commercial Planning
Area 1 (P.A. 1).
01/14/2022 SA 22-01,
V 22-01, E
22-01
Catherine Tran New
Office/Retail
Building
22881 Barton Rd
APN: 0276-202-25
Project Submitted
11/17/2022.
Deemed
Incomplete on
03/18/2022.
Staff continues to
work with
applicant.
Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above
applications proposing a new office/retail multi-tenant shopping center. The proposed
building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites,
parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of
the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning
Area 3 (P.A. 3).
11/17/2021 CUP 21-06
SA 21-09
E 21-07
V 21-02
SP 21-01
Sunoil Retail
Group
Gas Station 22505 Baron Road
APN:1178-011-07
Project Submitted
11/17/2021.
Deemed
Incomplete on
2/4/2022.
Staff met with the
applicant on
2/10/2022
Second
comments letter
7/13/2022
The application is proposing the construction of a 2,660 square foot gas station and
convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-
07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas
station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels;
the convenience store will consist of providing fresh hot, cold, and prepackaged items. The
project will also include two community outdoor area. Access to public street through
Mount Vernon and Barton Road.
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9/10/2021 SA 21-08
E 21-05
Carli Norris Single Family
Residence
APN:0276-421-27 Deemed
Incomplete on
10/14/2021
Project deemed
incomplete on
3/28/2022
Staff continues to
work with
applicant.
The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a
one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724-
square foot home with four bedrooms and a 623 square foot two car garage. The
property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family
Residential with an Agricultural Overlay, APN: 0276-421-27-0000.
4/28/2021 TTM 21-01
SA 21-05
E 21-03
Tony Jara Six Lot
Subdivision
and Five
Single Family
Residences
11899 Rosedale
Avenue
Deemed
Incomplete on
2/24/2021
Project Re-
submitted
6/9/2022
Anticipated to be
reviewed by the
Planning
Commission on
10/6/2022
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications
proposing to subdivide 3.8 acres into 6 single family lots. Each lot will have an approximate
2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the
six lots will include the existing residence located on the west side of the property, fronting
Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family
Residential with an Agricultural Overlay District, and designated Low Density Residential
on the General Plan Land Use Map.
3/31/2021 SA 21-03
CUP 21-03
E 21-02
Yakuta
Enterprises
Convert
Single Family
to Multifamily
22756 Palm
Avenue
Deemed
Incomplete and
inconsistent the
zoning 5/7/2021
Resubmitted
7/7/2022
In Review
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to
convert an existing 1,371 square foot nonconforming residence to a multifamily duplex
on a 0.32-acre lot. The site improvements will include façade improvements, curb,
sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape,
driveway and required parking. The property is zoned Barton Road Specific Plan, Office
Professional.
8/12/2020 GPA 20-02
SPA 20-02
SA 20-03
CUP 20-01
E 2-03
Greens INV 15
LLC
22317,
22273, 22293
Barton Road
Multi Family, Hotel,
Restaurant Retail
Deemed
Incomplete on
9/23/2020
Resubmitted
5/23/2022
Incomplete on
6/24/2022
Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an
approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including
a 4-story hotel and potential restaurant or retail uses on the north side of the property. A
2.9-acre multi-family residential development is proposed on the south side of the property,
to include 7 multi-family buildings and amenities. The site improvements include parking,
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drive thru, landscaping, trash enclosures, loading areas, access, and street improvements.
The site is located on the Barton Road Specific Plan, General Commercial zoning. A
Specific Plan Amendment update for Barton Road is being prepared and an expanded
environmental is also being prepared by Michael Baker to support the development.
10/2/2018 SA 18-09
TTM 18-02
V 18-01
E 18-08
Aegis Builders,
Inc
16
Apartments
11695 Canal Street Deemed
Incomplete on
10/31/2018 &
3/26/2019
Resubmittal and
Incomplete on
7/23/2020
Resubmittal
received on
11/11/2020.
Deemed
Incomplete on
12/10/2020 –
Resubmittal
Received
11/12/2021
Deemed
Incomplete on
1/6/2022
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres.
The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including
2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom
units. The Project site is triangularly shaped and does not have direct access to a public
street. Access to the public street will be across the Gage Canal property. The City of
Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal,
and has assured access to the parcel which has historical rights of access over the canal.
The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential
Project (707
Homes)
1167-151-22, 68,
71, 73, 74, 75
Resubmittal
6/14/2022
In review (Lilburn
Corporation)
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The
Specific Plan proposes to designate the properties within the Specific Plan as Residential,
Commercial, Business Park, and Public Facilities. The Land Use Plan includes
Residential, Business Park and Public Facilities Overlays.
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
Review
Comments
4/28/2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial.
The Specific Plan proposes to designate the properties within the Specific Plan as
Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan
includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and
accompanying entitlement application is anticipated for public consideration commencing
this summer (2021)
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Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
06/22/2022 CUP 22-02,
SA 22-08,
MD 22-02,
E 22-06
Hines Demo of existing
structures and
construction of light
assembly
manufacturing
building
21801 &
21803
Barton Road
Deemed
Incomplete on
7/26/2022
The project is located at 21801 & 21823 Barton Road (APN: 1167-121-02, -03, -04, -07),
zoned Restricted Manufacturing – General Plan Industrial. The property will undergo a
lot-merger (LM 22-02) to become a single parcel. The proposed assembly manufacturing
building with 5,000 square feet of office space, 51,202 square feet of assembly, 114,470
square feet of assembly storage, 18 dock doors, 243 vehicle parking spaces, and 13
trailer parking stalls.
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Staff working with
Applicant
The applicant is proposing a recycling use whereby recyclable wood for dismantling,
sorting, and packing arrives in the site and is re-used to create wood pallets. The use is
proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office
will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work
canopies will be used for recycling activities.
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
7/29/2022 ASA 22-10 Sha-Nay
Rodriguez
Garage conversion
to JADU
12559
Michigan
Street
Under Review
06/28/2022 ACUP 22-03 Robert Ewing New
Business/Martial
Arts Academy
22400 Barton
Rd. #19
Approved
06/24/2022 ASA 22-09 Nancy Chota Attached Garage
ADU Conversion
23253
Glendora Dr.
Approved
06/07/2022 ASA 22-07
MD 22-01
E 22-05
Esmond Gee Remodel of
Current Building
22805 Barton
Road
Under Review
Comment Letter
7/7/2022
04/18/2022 ASA 22-06
E 22-04
Christos
Hardt
Residential
Remodel/Addition
22938 Vista
Grande Way
Under Review
Comment Letter
5/17/2022
04/07/2022 ASA 22-05
E 22-09
Ajay Roberts SB 9 ADU Unit 22743 Miriam
Way
Under Review
Comment Letter
7/28/2022
03/28/2022 ASA 22-04
E 22-10
Ajay Roberts SBU ADU Unit 22435
Franklin St
Under Review
Comment Letter
7/28/2022
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Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
7/29/2022 LU 22-83 Valerie Gettis Temporary POD 22081 De
Berry St
Approved
7/26/2022 LU 22-82 Robert Lee Retaining Wall 22628 Miriam
Way
Approved
7/22/2022 LU 22-81 Javier Escobar Concrete
Basketball Area
22538 La Paix Approved
7/19/2022 LU 22-80 Jose Martin WCA Block Wall 21718 Walnut Approved
7/18/2022 LU 22-79 Yvette Gonzalez Patio Cover 12460 Tesoro
Court
Approved
7/13/2022 LU 22-78 Desiree Gallegos New Business/RA
Holdings
21999 Van
Buren Street
Approved
7/11/2022 LU 22-77 Loud Burger Expansion, Tenant
Improvements
22497 &
22499 Barton
Road
Under Review
Comment Letter
7/26/2022
7/6/2022 LU 22-76 Jennifer Napier New Business,
Camping World
12438
Michigan
Street
Approved
7/5/2022 LU 22-75 Denis Parker New Business,
Wide World
Sports
21800
Barton Road
Approved
7/5/2022 LU 22-74 Jovanny Dix Block Wall 12438
Cardinal Court
Approved
7/5/2022 LU 22-73 Gary Dix Fence 22626 Arliss
Drive
Approved
4/05/2022 LU 22-48 Ajay Roberts Detached ADU 22435
Franklin St
Under Review
01/24/2022 LU 22-21 Ajay Roberts Detached ADU 22743 Miriam
Way
Under Review
HOP Applications
Date
Submitted
Case No. Applicant Description Location Status
7/18/2022 HOP 22-09 Jeiel Rafferty Physical Therapy 22297 Van Buren Under Review
7/5/2022 HOP 22-08 Malia
Lascano
On-line clothing
sales
22790 Bluebird
Lane
Under Review
06/10/2022 HOP 22-07 Andras
Schaeffer
Masonry services 22985
Orangewood
Approved
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Sign Applications
Date
Submitted
Case No. Applicant Description Location Status
7/28/2022 SGN 22-02 Ryan Ybarra Awning Sign
Camping World
12438 Michigan
Avenue
Under Review
7/15/2022 TSGN 22-11 Robert Sanchez Temp Real Estate Chino Approved
7/8/2022 TSGN 22-10 Aibeto’s
Mexican Food
Temp Flag Sign 22045 Barton
Road
Approved
7/6/2022 TSGN 22-09 Aramburo
Produce
Chile Pepper
Roasting
22201 Barton
Road (Stater
Bros)
Under Review
Zoning Verification Applications
Date
Submitted
Case No. Applicant Description Location Status
6/21/2022 ZV 22-02 Marcileno
Miller
Richardson’s RV
Zoning Verification
12438 Michigan
St
Under
Review
Special Event Applications
Date
Submitted
Case No. Applicant Description Location Status
7/16/2022 SE 22-10 Aramburo
Produce Inc
Chili Pepper Roasting 22201 Barton
Road (Stater
Bros)
Under
Review
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City of Grand Terrace Planning and Development Services Department
.
DATE: September 15, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Luis Gardea, Building Official
Planning and Development Services Department
SUBJECT: July 2022 PLANNING AND DEVELOPMENT SERVICES MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning and Development Services Department, comprised of Planning,
Building and Safety, Code Enforcement, and Animal Control.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
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The Building and Safety Division is budgeted for one full time Permit Technician and one
full time Building Official. These two positions constitute up to 240 monthly service hours.
Additionally, the Department budgets for plan checking and inspection services through
a contract with Willdan Engineering. Inspection services are conducted on-call as needed
by staff. The cost of these services is offset through the collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 34 permits issued in July. Year to date a total of 34
permits have been issued with a total revenue of $11,630.48. In addition, a total number
of 97 customers were assisted at the Building & Safety counter for the month of July.
Monthly Revenue Year to Date Revenue
$11,630.48 $11,630.48
Permits Issued
Permits issued in July include, HVAC replacements, re-roofs, block wall, electrical panel
upgrades and PV solar.
Permits that are currently in construction include a precise grading and trash enclosure
for Terrace Plaza located at 22200 Barton Road for a multitenant shopping center.
Additionally, a tenant improvement permit was issued for a new Aibeto’s restaurant
located at 22045 Barton Rd. and accessibility upgrades at CVS both exterior and interior.
Permit Activity -July2022
Applications recv'd (34)Permits issued (34)
Permits final (40)Business Occupancies (1)
Expired Permits (45)
Permit Activity -Year to Date
Applications recv'd (34)Permits issued (34)
Permits final (40)Business Occupancies (2)
Expired Permits (45)
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* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding
Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-July 2022
(N) SFR (0)Commericial New (1)Commericial TI (0)SF Remodel (2)
Block Wall (1)Reroofs (5)Water Heater / Plumbing (3)HVAC Mechanical (7)
Solar (8)Panel Upgrades / Electrical (2)Patio Covers (1)Res. Alteration / Addition (3)
Residential Permits Issued-Year to Date FY 2022-2023
SFR New (0)Block Walls / Retaining Walls (1)Reroofs (5)
Water Heater / Plumbing (3)HVAC Mechanical (7)Solar (8)
Panel Upgrades / Electrical (2)Patio Covers (1)Residential Alteration / Repair (3)
Pools/Spa (0)Grading (0)
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Inspections
A total of 108 inspections were conducted in July, with 47 of them being Final
inspections.
Commercial Permits Issued -Year to Date FY 2022-23
Commercial Tenant Improvement (0)Signs (0)
Electrical (0)Demolition (0)
Grading (0)New Commerical (1)
0
20
40
60
80
100
120
BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Major Projects Under Construction
Major projects under construction include a Terrace Plaza, Azure Hills commercial kitchen
remodel, CVS voluntary accessibility upgrades, and new spray booth for Gerber Collision.
Project Description/Location Status
Frank Randall
23400 Westwood
St.
23400 Westwood St. – Precise grading & new
single-family residence
Under Construction –
Drywall completed
Edward Giroux –
21891 Vivienda
Ave.
21891 Vivienda Ave. – Construction of a new
classic car storage, 3 – car garage, swimming
pool, and block wall
Under Construction –
Footings completed
Edna Medrano
22400 Barton Rd.
22400 Barton Rd. – Tenant improvement for an
adult day care center
Under Construction –
Plumbing inspected
Terrace Plaza
22200
22200 Barton Rd. – Foundation Only Permit for
a new multi-tenant building
Under Construction
Azure Hills
22633 Barton Rd.
22633 Barton Rd. Commercial kitchen remodel Under Construction
Gerber Collision
12190 la Crosse
Ave
12190 La Crosse Ave. New spray booth Under Construction
Plan Checking Activity
For July 2022, a total number of twenty (15) plans were submitted for review and re-
submittal. Plans submitted include PV solar, a patio cover, and tenant improvements.
ADU, 448 room addition at Single-Family residence.
Project Description/Location Status
Bickel Group
–
22200 Barton
Rd.
22200 Barton Rd. –(N) 5,342 sq. ft.
multitenant building – Terrace Plaza
In Plan Check –
Plans approved
Johnny Morris
22419 Barton
Rd.
22419 Barton Rd. – Tenant
improvements for boba shop.
In Plan Check – 1st
corrections issued.
21800 Barton
Rd Suite 111
21800 Barton Rd. Suite111 – New
Commercial manufacturing
In Plan Check – 1st
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Page 6 of 6
Public Works Encroachment Permits
Seven (7) Public Works/Encroachment Permit applications were taken in for the month
of July. Six (6) permits were issued for the month, which includes applications that were
received in the previous month.
0
1
2
3
4
5
6
SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION
Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Street Sweeping Traffic Enforcement
➢ Tow vehicles after 72-hours have elapsed
➢ Remove graffiti
The Division is budgeted for one full time Code Enforcement Officer, Animal Control
Specialist, and Office Specialist. On-call coverage is provided to manage after hour
emergency animal control calls.
The city is divided into seven zones, including commercial centers, and the zones are
inspected on a continual rotating basis over a two-week period. A set route is driven each
day in addition to the zones. The route includes Mount Vernon Avenue, Main Street,
Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van
Buren Street.
Activity Summary for Code Enforcement
Code Enforcement had 110 cases carried over from the previous month, 33 new cases
opened, and 50 cases were closed in January. The chart below demonstrates a
breakdown of Code cases by detailing how many cases were carried over from the
previous month, opened, closed, and still being addressed.
73
74
75
76
77
78
79
80
88
85
64
110
38
39
40
41
42
43
44
45
44
40
48
33
30
31
32
33
34
35
36
37
68
25
50
50
81
82
83
84
85
86
87
88
85
64
110
348
FEB'21
MAR'21
APR'21
MAY'21
JUN'21
JUL'21
AUG'21
SEP'21
OCT'21
NOV'21
DEC'21
JAN'22
2021-2022 CODE CASE
Number of Cases Carried Over Number of Cases Opened
Number of Cases Closed Number of Cases In Process
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The following table shows the number of inspections conducted, the number of citations,
and corrective notices issued.
Citations Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Number of
Inspections
Conducted 24 211 270 136 40 73 64 64 100 105 90 93
Number of
Notice of
Corrections
Issued 13 18 24 13 20 33 20 24 27 47 32 26
Number of
Notice of
Violations
Issued 2 9 32 10 3 12 9 8 11 11 13 19
Number of
Citations
Issued 3 14 2 14 5 4 4 6 8 14 11 27
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to
Burrtec, or homelessness on public property referred Sheriff’s Department.
Weekend Code Enforcement Activities
The Weekend Animal Control/Code Enforcement Specialist patrols the weekends and
conducts zone inspections and scheduled re-inspections. Weekend code enforcement
also handles code violations such as unpermitted yard sales, open house signs, and
parking violations. The table below demonstrates weekend code enforcement activities
by type for this fiscal year.
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Planning and Development Services
Graffiti/Vandalism/Illegal Dumping:
There were 2 cases of illegal dumping and 13 cases of graffiti reported in July; all cases
have been resolved.
Parking Citations:
In July, there were 31 vehicle related citations were issued; 22 of the citations
issued were related to street sweeping enforcement. Street Sweeping in residential areas
occurs on the first, second, and third Thursdays of each month.
Other parking citations include expired registration, parking on unpaved surfaces, and
commercial vehicles in residential areas. Parking citations are issued by Code
Enforcement Staff, as well as Sheriff Deputies.
21
3 3 6 7 6
1 4 5
13
4
13
3 6
22
5
0
36
25
7
20 17 14
5
12
3
15 19
24 21
11
2
19
12 10
45
4 3 4 7 4 5 2 1 3 2 4 2
10 6
15
37
26
12
0
11
16
22
8
52
2 0
11
19
0
11
0 0 0 0 0 0
29
46
23 21
5 2 4 1
0
10
20
30
40
50
60
Feb'21 Mar'21 Apr'21 May'21 Jun'21 July'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Weekend Code Enforcement
Graffiti Unpermitted Yard sale signs Open house and other signs
Illegal Dumping Follow-up inspections Parking violations
Other Public Nuisance Unpermimitted Construction
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Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Parking in Handicap Zone 0 0 2 0 2 3 3 5 2 1 0 3
Other Parking Violations 1 0 8 20 7 13 19 30 21 13 0 2
Expired Registration/Missing plates or tabs 0 5 20 11 6 10 2 10 4 6 1 0
Vehicles Blocking Sidewalk/Driveway 0 1 3 0 2 4 6 13 17 1 0 0
Commercial Vehicle Violations 3 0 1 1 1 7 1 6 8 4 2 0
Recreational Vehicle Violations 0 1 2 2 1 1 1 3 2 4 3 1
Vehicles on Unpaved Surface 0 0 0 0 0 0 11 13 0 0 0 0
72 Hour Parking Warning/Cite 3 7 21 10 8 14 5 20 14 9 3 3
0
20
40
60
80
100
120
Parking Citations
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Non-Owner Occupied/Rental Property Program
There are approximately 366 properties in the Program (number is subject to change as
properties get sold or becomes owner occupied) consisting of both single-family units
and multiple family units (i.e., apartments, duplexes, triplexes, and quadruplexes). In
December, the Rental Inspection invoices were mailed.
Animal Control Services
With the implementation of Animal Control Services, the city has instituted the practice
of first making every effort to return stray dogs to its owner, by checking it for tags or
microchip. If the owner cannot be identified, the city will place a photograph of the
impounded animal on the City’s Facebook page so that owners can reclaim their pet.
Animal Control is also working to identify animals via Facebook who have been sent to
the animal shelter and have since been returned to their owner so their status can be
updated for the public. If the dog is unlicensed the owner will be given a citation, but the
fine is dismissed if the dog is licensed within 7 days.
Riverside County Department of Animal Services stats:
Animal Control
Sheltering Services
Feb
'21
Mar
'21
Apr
'21
May
'21
Jun
'21
Jul
'21
Aug
'21
Sep
'21
Oct
'21
Nov
'21
Dec
'21
Jan
'22
Animal Intakes
Strays 18 2 4 4 10 6 2 5 2 3 10 4
Stray Dead 1 1 1 3 5 15 4 5 6 3 4 2
Owner Surrender 0 0 0 1 1 0 0 0 0 0 1 1
Other 3 5 0 0 1 0 0 0 1 0 0 0
Total 22 5 5 8 17 21 6 10 9 6 15 7
Animal Disposition
Adopted 0 0 5 2 1 1 1 1 2 2 0 6
Returned to Owner 0 0 0 0 3 1 0 3 1 0 1 1
Euthanized 1 1 1 1 3 5 0 0 1 0 0 1
Other 0 0 0 2 0 1 0 0 1 2 0 1
Total 1 1 6 5 7 8 1 3 5 4 1 9
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The following stats are from Grand Terrace Animal Control:
Animal Control
Officer
Investigations
Feb
'21
Mar
'21
Apr
'21
May
'21
Jun
'21
Jul
'21
Aug
'21
Sep
'21
Oct
'21
Nov
'21
Dec
'21
Jan
'22
Barking Complaints 0 1 1 2 0 1 0 0 1 2 0 0
Unlicensed Dogs 0 0 0 7 0 0 0 0 0 82 0 0
Loose Dogs 3 2 3 4 9 2 3 7 6 10 7 6
Loose Dogs
Returned to Owner 2 0 3 2 0 2 0 0 7 0 0 1
Animal Welfare
Check 1 1 0 1 0 8 0 3 2 0 5 0
Dead Animals 3 2 6 3 16 8 4 7 5 2 6 6
Bites 0 1 0 0 1 1 0 0 1 2 1 0
Other (unfounded,
wildlife, etc.) 6 0 2 6 10 6 2 4 2 0 5 1
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Planning and Development Services
0 10 20 30 40 50 60 70 80 90
JAN…
FEB…
MAR…
APR…
MAY…
JUN…
JUL…
AUG…
SEP…
OCT…
NOV…
DEC…
Animal Control Investigations
Other (unfounded, wildlife, etc.)Bites Dead Animals
Animal Welfare Check Loose Dogs Returned to Owner Loose Dogs
Unlicensed Dogs Barking Complaints
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0
$4,882.00
$2,958.50 $2,840.00
$754.00
$298.00
$817.00 $784.00 $784.00 $901.00
$2,355.00
$1,356.50 $1,610.00
0
1000
2000
3000
4000
5000
6000
Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Dog License Revenue
(Over the Counter)
$142.00
$110.00 $88.00
$-$-$-
$88.00
$15.00
$274.00
$180.00
$208.00
$335.00
$-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
$350.00
$400.00
Feb'21 Mar'21 Apr'21 May'21 June'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Dog License Revenue
(Online)
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$5,024.00
$3,068.50 $2,928.00
$754.00
$298.00
$817.00 $872.00
$446.00
$1,175.00
$2,535.00
$1,564.50
$1,945.00
$-
$1,000.00
$2,000.00
$3,000.00
$4,000.00
$5,000.00
$6,000.00
Feb'21 Mar'21 Apr'21 May'21 June'21 July'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22
Combined Dog License Revenue
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&LW\RI*UDQG7HUUDFH
3XEOLF:RUNV'HSDUWPHQW
3XEOLF:RUNV
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x Waste Generation Report
x Missed Pick-Up Report
x Public Works Administration
x CIP Contracts
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City of Grand Terrace
Public Works Department
DATE: September 16, 2022
TO: KONRAD BOLOWICH, CITY MANAGER
CITY MANAGER’S OFFICE
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT: JULY 2022 - MONTHLY REPORT – PUBLIC WORKS DEPARTMENT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Public Works Maintenance Department.
Engineering Division
The Engineering Division is responsible for managing the City’s Capital Improvement
Program (CIP). This includes for the administration, planning, programming, design,
construction management, and construction of capital projects throughout the City. Grant
funding (when available) are sought after to supplement project funding.
READY311 MONTHLY STATS
JULY 2022
REQUEST
RECEIVED THIS
MONTH
REQUEST
RESOLVED
REQUEST IN
PROCESS
READY311 WORK ORDERS ONLY 31 27 4
REQUEST ROLLOVER FROM
PREVIOUS MONTHS
6
TOTAL WORK ORDERS TO BE
COMPLETED
10
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City of Grand Terrace
Public Works Department
POTHOLES
The table below shows the potholes reported via Ready311 through the month of July. It
takes on average 32 days to have a pothole repaired. Factors that contribute to delays are
staffing issues, size of potholes, and readily available supplies dependent on the size of
the pothole.
# Open Date Repair Date # Days Location
37995 1/5/2022 1/13/2022 8 Kingston St
37997 1/5/2022 6/28/2022 174 Pico St
38068 1/11/2022 1/13/2022 2 De Berry St
39568 3/17/2022 4/20/2022 34 Barton Rd
39955 3/31/2022 5/24/2022 54 De Soto St
41750 6/6/2022 0 Emerald St
42204 6/22/2022 7/8/2022 16 Finch St
42859 7/13/2022 0 Grand Terrace Rd
42901 7/14/2022 0 Cardinal St
Park Shelter Reservations and Community Room Reservations
Park shelter reservations have resumed, and residents must follow all of San Bernardino
County Covid-19 related guidelines. Community Room reservations have opened to limited
groups.
Park Maintenance
Richard Rollins Park Weekly Once Once Daily M-Fr, S*
Pico Park Weekly Once Once Daily M-Fr, S*
TJ Austin Park Weekly Once --- --- M-Fr, S*
Gwen Karger Park Weekly Once --- --- M-Fr, S*
Fitness Park --- Once (pull Daily M-Fr, S* Griffin Park ---
Park Grass mowed
Full-service
planter
maintenance
Gopher service Restroom Trash
service (a.m.) receptacle service
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City of Grand Terrace
Public Works Department
Location
Grass mowed
Full-service
planter
Trash service
receptacle
Greenbelt Weekly Once
Canal Strip
Weekly
---
Oriole slope --- Once
Orange Grove Parkway
---
Once (pull weeds)
Civic Center Weekly Once Daily
Bike Stations Bi-monthly M & Th
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CITY OF GRAND TERRACE MISS
REPORT – JUNE 2022
SERVICE ADDRESS DATE OF CALL DATE COMPLETED WO DESCR SERVICE NOTES
DE BERRY ST 06/03/2022 06/03/2022 MISS MISS 96 GAL BBL G/W
LA CADENA DR 06/06/2022 06/06/2022 MISS MISS 96 GAL BBL
RECYCLE
MOUNT VERNON AVE 06/06/2022 06/07/2022 MISS PER RAMIRO RECYCLE
BIN MISSED LAST WEEK.
BARTON RD 06/09/2022 06/09/2022 MISS MISS 65 GAL BBL FW-
INFORMED CUSTOMER
TO CALL THE NEXT DAY
IF HE DIDN'T GET
SERVICED
MAIN ST 06/09/2022 06/10/2022 MISS MISS 96 GAL BBL -
WHOLE ST PER CUST
BROWNING CT 06/13/2022 06/13/2022 MISS MISSED THE EXTRA
TRASH BARREL,
CUSTOMER PAYS FOR 2
NEWPORT 80 AVE 06/16/2022 06/17/2022 MISS SPC 80* TRASH WAS
MISSED, OUT NIGHT
BEFORE, NO RED TAG.
MAVIS ST 06/20/2022 06/20/2022 MISS MISS GW BBL OUT NIGHT
BEFORE PER SARA
NEWPORT 1 AVE 06/30/2022 06/30/2022 MISS MISS 2 - TRASH BBL BY
THE OFFICE, LOCATED
AROUND THE CORNER
OF OFFICE PER
BERNADETTE, MGR IN
OFFICE
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Sheriff’s Contract
•Law Enforcement Services
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San Bernardino County
Sheriff’s Department
Services June 2022 July 2022
Officer Contact and Calls 1,075 1,169
Monthly Citation Data June 2022 July 2022
Stops 208 157
Citations Issued 112 45
Calls to Dispatch June 2022 July 2022
Emergency 4 2
Priority 1 121 143
Priority 2 53 44
Priority 3 126 167
Priority 4 70 91
Totals 374 447
vankagans@gmail.com
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
4 2
121 143
53 44
126 167
70
91
0
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100
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200
250
300
350
400
450
500
June July
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
Page 57
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Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
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AGENDA REPORT
MEETING DATE: September 27, 2022 Council Item
TITLE: Approval of the August-2022 Check Register in the Amount
of $813,132.93
PRESENTED BY: Christine Clayton, Finance Manager
RECOMMENDATION: Approve the Check Register No. 08312022 in the amount of
$813,132.93 as submitted, for the month ending August 31,
2022.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations and operational costs.
BACKGROUND:
The check register for the month of August-2022 has been prepared in accordance with
Government Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. The check registers list all payments made to vendors
and employee reimbursements during the month of August-2022.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $813,132.93 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies and contracts and are detailed in the
individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of August-2022.
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Payments larger than $10,000:
Check
No. Payee Description Amount
79259 GOODMAN AND ASSOCIATES PREPARATION OF PLANS, SPECS &
ESTIMATE FOR PAVEMENT REHAB $23,500.00
79283 ONSITE COMPUTING AUG 2022 IT SVCS & (3) UBIFI POE
SWITCHES AND INSTALLATION $12,369.06
79295 ALESHIRE & WYNDER LLP JUNE 2022 LEGAL SERVICES $15,959.50
79297 CALIFORNIA JPIA FY22-23 GENERAL LIABILITY &
WORKER’S COMP INSURANCE $125,454.00
79303 WILLDAN
JUN 2022 INTERIM CITY
ENGINEERING, INSPECTION & PLAN
CHECK SVCS
$13,661.00
79320 SUNRISE FORD (3) 2022 FORD TRUCKS $159,981.46
79338 BELL ROOF COMPANY NEW ROOF FOR CITY HALL $211,450.00
79349 RIVERSIDE HIGHLAND WATER JUN & JUL WATER USAGE $16,785.71
16871673 CA PUB EMPLOYEES RETIRE AUG 2022 PERS HEALTH INS $21,350.03
24646715 SO CAL EDISON JUL 2022 ENERGY USAGE $17,221.89
TOTAL PAYMENTS LARGER THAN $10,000 $617,732.65
PAYROLL
Payroll costs for the month:
Pay Per. Period Start Period End Pay Date Amount
AUG-22
3 From 07/23/2022 to 08/05/2022 08/11/2022 $53,908.62
4 From 08/06/2022 to 08/19/2022 08/25/2022 $54,251.63
$108,160.25
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the Approved
Budget for Fiscal Year 2022-23 in the amount of:
Description Amount
AUG-22
Check Register $813,132.93
Payroll $108,160.25
$921,293.18
ATTACHMENTS:
C.4
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• FY2022-23 Check Register Account Index (PDF)
• August Check Register (PDF)
APPROVALS:
Christine Clayton Completed 09/02/2022 2:37 PM
Finance Completed 09/02/2022 2:38 PM
City Manager Completed 09/02/2022 2:39 PM
City Council Pending 09/27/2022 6:00 PM
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CITY OF GRAND TERRACE
FY2022-23
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
Darcy McNaboe, Mayor
Doug Wilson, Mayor Pro Tem
Sylvia Robles, Council Member
Bill Hussey, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.4.a
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Fund
No.Fund Name
Dept
No.Department Cost Center
Acct
No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING
19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT
36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT
45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES
46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES
47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE
48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING
49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES
50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS
52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS
61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES
62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING
63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS
64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE
65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES
66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE
67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION
68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM.
69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS
70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT
73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS
74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS
75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT
76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER
77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES
90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION
95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
City of Grand Terrace Check Register Index
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CITY OF GRAND TERRACE
FY2022-23
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For the
Period Ending August 31, 2022
Darcy McNaboe, Mayor
Bill Hussey, Mayor Pro Tem
Sylvia Robles, Council Member
Doug Wilson, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
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Invoice #
BALLOT MEASURE
ESTIMATE FOR PAVEMENT REHAB
SERVICES
E 10-190-212-000-000 770.61
770.61
770.61
E 10-955-800-111-000 23,500.00
23,500.00
23,500.00
79260 08/04/2022 KONICA MINOLTA BUS. SOLUTIONS 9008735682 06/15/22-07/14/22 CITYWIDE PHOTOCOPIER 07/18/2022
E 10-120-250-000-000 6,250.00
6,250.00
6,250.00
79259 08/04/2022 GOODMAN AND ASSOCIATES 5681 PREPARATION OF PLANS, SPECIFICATIONS & 05/31/2022
E 10-140-255-000-000 13.88
13.88
113.88
79258 08/04/2022 DESMOND AND LOUIS INC 13465 FY2021-22 VOTER OUTREACH FOR TOT 07/05/2022
E 10-140-255-000-000 100.00
100.00
140531 GT STREET SWEEPING INVOICE FOR JUN 22 07/21/2022
E 10-185-255-000-000 1,528.78
1,528.78
1,528.78
79257 08/04/2022 DATA TICKET INC 140226 GT STREET SWEEPING INVOICE FOR JUN 22 07/21/2022
E 10-190-238-000-000 587.50
587.50
1,348.74
79256 08/04/2022 COUNTY OF RIVERSIDE AN0000002510 JUN 2022 ANIMAL SHELTERING SERVICES 07/15/2022
E 10-190-238-000-000 761.24
761.24
MAR-MAY22 GT SEWERMAR-MAY 2022 GT SEWER COMM 07/18/2022
Check Total
79255 08/04/2022 COLTON PUBLIC UTILITIES JAN-MAR22 GT SEWERJAN-MAR 2022 GT SEWER COMM 07/14/2022
Check #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
SPECIFIC PLAN 1/31/2022 - 4/6/2022
PROJECT 4/6/2022 - 6/24/2022
EARNINGS REPORT
INTERIM FINANCE DIRECTORE 10-120-250-000-000 10,000.00
10,000.00
10,000.00
E 33-300-250-000-000 4,000.00
4,000.00
4,000.00
79265 08/04/2022 ROGERS ANDERSON MALODY SCOTT 71068 JUN 2022 PROFESSIONAL SVCS FOR 06/30/2022
E 10-185-220-000-000 142.77
142.77
142.77
79264 08/04/2022 OMNICAP Q420045 TABS ISSUE OF 2011A FINAL EXCESS 10/20/2020
B 10-022-68-00 63.15
63.15
63.15
79263 08/04/2022 OCCUPATIONAL HEALTH CENTERS CA I23-0943995514 KJMEDICAL EXAM FOR STAFF 04/18/2022
B 23-510-43-00 320.00
320.00
2,082.50
79262 08/04/2022 MIDAMERICA ADMIN RETIREMENT PAYDATE 06302022 ARSPAYDATE 06302022 ARS RETIREMENT 06/30/2022
B 23-510-39-00 1,515.00
B 23-510-42-00 247.50
1,762.50
1152710 PROFESSIONAL SVCS FOR GREENS GROUP 07/18/2022
79261 08/04/2022 MICHAEL BAKER INTERNATIONAL 1152711 PROFESSIONAL SVCS FOR BARTON ROAD 07/18/2022
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
PROJECT 111131.00-GT-PERMIT INSPECTION
PROJECT 110771.00 - GT-11731 TRAILER YARD
00417510
PROJECT 111343.00 - GT-22200 BARTON RD INSPECTION
PROJECT 109975.00-GT-23400 WESTWOOD ST
HAIDE AGUIRRE
2ND READING
E 10-125-230-000-000 90.65
90.65
90.65
E 10-370-265-000-000 360.00
360.00
360.00
79268 08/04/2022 CITY NEWSPAPER GROUP 37353 GT 07.07.22 ORDINANCE NO. 340 - 07/05/2022
252.00
5,844.00
79267 08/04/2022 AMERICAN PLANNING ASSOCIATION 354467-2273 FY2022-23 APA MEMBERSHIP FOR 07/06/2022
260.00
00417471 JUN 2022 INSPECTION SVCS - 07/15/2022
E 10-172-250-100-000 252.00
378.00
002-26385 APR 2022 PUBLIC WORKS SERVICES 05/04/2022
E 10-172-250-100-000 260.00
E 10-172-250-100-000 882.00
882.00
JUN 2022 INSPECTION SVCS - 07/15/2022
E 10-172-250-100-000 378.00
E 10-172-250-100-000 1,300.00
1,300.00
00417479 JUN 2022 INSPECTION SVCS - 07/15/2022
E 10-172-250-100-000 2,772.00
2,772.00
002-26853 JUN 2022 PUBLIC WORKS SERVICES 07/07/2022
79266 08/04/2022 WILLDAN 00417498 JUN 2022 INSPECTION SVCS - 07/15/2022
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
CODIFICATION HOSTING
SHIRTS FOR CITY HALL STAFF
MONTHLY MAINT
BAKER, WEST COAST ARBORISTS, BELL ROOFING
E 10-190-211-000-000 116.51
116.51
116.51
E 26-605-255-000-000 650.00
650.00
5,245.00
79273 08/04/2022 FEDEX 7-827-20533 EXPRESS MAILING SERVICES - MICHAEL 07/21/2022
E 10-450-255-000-000 950.00
950.00
2993 JUL 2022 TRACT 18070 JADEN 07/19/2022
E 26-601-255-000-000 80.00
3,645.00
2980 JUL 2022 RIGHT OF WAY LANDSCAPING BI 07/12/2022
E 10-195-255-000-000 200.00
E 10-450-255-000-000 3,215.00
E 26-600-255-000-000 150.00
B 10-022-71-00 82.26
82.26
82.26
79272 08/04/2022 EZ SUNNYDAY LANDSCAPE 2994 JUL 2022 PARKS AND PARKWAY MAINT 07/19/2022
E 10-190-220-000-000 77.58
77.58
77.58
79271 08/04/2022 EYEMED FIDELITY SECURITY LIFE 165377019 AUG 2022 EMPLOYEE PAID VISION INS 07/21/2022
E 10-125-250-000-000 1,000.00
1,000.00
1,000.00
79270 08/04/2022 COMPUTERIZED EMBROIDERY CO INC 49069 EMBROIDERY OF CITY LOGO ON (8) 07/08/2022
79269 08/04/2022 CIVIC PLUS 234535 FY2022-23 CITY ORDINANCE AND 07/22/2022
C.4.b
Packet Pg. 86
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
(5) UNFORM POLO SHIRTS
E 16-175-142-000-000 4.71
E 65-425-142-000-000 3.80
947.55
947.55
E 10-185-142-000-000 22.95
E 10-370-142-000-000 21.35
E 10-450-142-000-000 5.74
E 10-140-142-000-000 28.58
E 10-172-142-000-000 17.36
E 10-175-142-000-000 18.09
B 10-022-66-00 756.36
E 10-120-142-000-000 30.40
E 10-125-142-000-000 38.21
E 10-190-212-000-000 258.60
258.60
258.60
79277 08/04/2022 LINCOLN NATIONAL LIFE INSURANC LCLN AUG 2022 AUG 2022 LIFE/AD&D/DEP LIFE/WI/LTD 08/01/2022
E 10-140-250-000-000 2,217.38
2,217.38
2,217.38
79276 08/04/2022 KONICA MINOLTA 40452125 JUL-AUG 2022 RENT FOR (2) PHOTOCOPIERS 07/22/2022
E 10-172-218-000-000 135.97
135.97
135.97
79275 08/04/2022 HDL COREN CONE SIN019923 JUL-SEP 2022 PROPERTY TAX SERVICES 07/18/2022
79274 08/04/2022 LUIS GARDEA REIM LG 080012022REIMBURSE LUIS GARDEA FOR 08/01/2022
C.4.b
Packet Pg. 87
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
FORM 700 AGENCY SERVICES
7/15/2022
07/12/2022
E 10-190-224-000-000 175.50
175.50
351.00
E 10-190-224-000-000 175.50
175.50
75956928 PRE-EMPL PHYSICAL: MICHELLE FUENTES -07/12/2022
E 10-125-250-000-000 3,200.00
3,200.00
3,200.00
79281 08/04/2022 OCCUPATIONAL HEALTH CENTERS CA 76039530 PRE-EMPL PHYSICAL: FABIAN RODRIGUEZ 07/15/2022
B 10-022-68-00 174.74
174.74
349.48
79280 08/04/2022 NETFILE INC 8055 FY2022-23 SUBSCRIPTION FOR CAMPAIGN & 07/01/2022
B 10-022-68-00 174.74
174.74
PAYDATE 07282022 ARSPAYDATE 07282022 ARS RETIREMENT 07/28/2022
E 10-110-142-000-000 672.79
672.79
1,345.58
79279 08/04/2022 MIDAMERICA ADMIN RETIREMENT PAYDATE 07142022 ARSPAYDATE 07142022 ARS RETIREMENT 07/14/2022
E 10-110-142-000-000 672.79
672.79
AUG2022 DM HLTH REIMAUG 2022 DM HEALTH REIMBURSEMENT 07/27/2022
79278 08/04/2022 DARCY MCNABOE JUL2022 DM HLTH REIMJUL 2022 DM HEALTH REIMBURSEMENT 07/27/2022
C.4.b
Packet Pg. 88
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
E 10-175-210-000-000 8.67
8.67
1,396.34
E 10-190-210-000-000 17.62
17.62
255698748001 FY2022-23 OFFICE SUPPLIES 07/19/2022
E 10-175-210-000-000 38.04
E 10-190-210-000-000 21.93
59.97
251156982002 FY2022-23 OFFICE SUPPLIES 07/19/2022
E 10-175-210-000-000 155.00
155.00
252733100001 FY2022-23 OFFICE SUPPLIES 07/21/2022
E 10-190-210-000-000 467.16
467.16
255697995001 FY2022-23 OFFICE SUPPLIES 07/19/2022
E 10-370-210-000-000 3.82
687.92
252606570001 FY2022-23 OFFICE SUPPLIES 07/08/2022
E 10-140-210-000-000 8.96
E 10-175-210-000-000 26.25
E 10-190-210-000-000 648.89
79282 08/04/2022 ODP BUSINESS SOLUTIONS LLC 254899441001 FY2022-23 OFFICE SUPPLIES 07/13/2022
C.4.b
Packet Pg. 89
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
53009321
E 10-120-250-000-000 8,195.00
8,195.00
8,195.00
E 10-120-210-000-000 42.33
42.33
42.33
79287 08/04/2022 STS AUDIO CONSULTING LLC CGT2201 JUL 29-31 2022 NOISE MONITORING 07/28/2022
733.12
733.12
79286 08/04/2022 PRINT PRO PLUS 83948 BUSINESS CARDS FOR MICHELLE FUENTES 07/28/2022
E 10-190-226-000-000 114.00
R 10-200-05 125.00
R 10-450-01 225.00
E 10-185-210-000-000 20.00
E 10-185-272-000-000 32.77
E 10-190-210-000-000 103.99
E 10-125-210-000-000 17.43
E 10-172-218-000-000 40.93
E 10-172-272-000-000 54.00
E 10-140-255-000-000 515.81
515.81
515.81
79285 08/04/2022 PETTY CASH 08032022 REPLENISH PETTY CASH JUN 2022 - JUL 2022 08/03/2022
5,711.06
12,369.06
79284 08/04/2022 PAY PLUS SOLUTIONS INC 29004 AUG 2022 CALPERS INSIGHT E-TOOLS PAY 08/01/2022
E 10-380-250-000-000 6,658.00
6,658.00
(3) UBIFI POE SWITCHES AND INSTALLAION 07/19/2022
E 10-380-250-000-000 5,711.06
79283 08/04/2022 ON SITE COMPUTING 54002617 AUG 2022 IT SERVICES 07/01/2022
C.4.b
Packet Pg. 90
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
MEMBERSHIP DUES
APN 1178-191-04
APN 1178-251-15
VAN BUREN APN 1178-061-01
AND SIGNS
E 16-900-229-000-000 611.35
611.35
611.35
E 10-805-238-000-000 99.99
99.99
339.50
79291 08/04/2022 TRAFFIC MANAGEMENT PRODUCTS 883030 GENERAL STREET MANAGEMENT SUPPLIES 07/14/2022
E 10-190-238-000-000 109.53
109.53
0153825072322 SR CENTER INTERNET - HSD3 - JUL-AUG 2022 07/23/2022
E 10-190-238-000-000 129.98
129.98
0197046071622 CITY HALL CABLE - JUL-AUG 2022 07/16/2022
E 49-473-700-000-000 600.00
600.00
1,800.00
79290 08/04/2022 TIME WARNER CABLE 0228510072522 CITY HALL INTERNET - JUL-AUG 22 07/25/2022
E 49-473-700-000-000 600.00
600.00
GT102 APPRAISAL FOR OBSERVATION/07/01/2022
E 49-473-700-000-000 600.00
600.00
GT115 APPRAISAL FOR BLUE MT TRAIL 07/01/2022
B 10-022-72-00 339.32
339.32
339.32
79289 08/04/2022 THE APPRAISAL OFFICE GT104 APPRAISAL FOR BLUE MT TRAIL 07/01/2022
79288 08/04/2022 TEAMSTERS LOCAL 1932 012 AUGUST 2022 EMPLOYEE PAID 07/13/2022
C.4.b
Packet Pg. 91
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
MAINTENANCE FEE
PROPERTY
E 10-160-250-100-000 495.00
495.00
E 10-160-250-000-000 564.00
564.00
69324 JUN 2022 LEGAL SERVICES - REFUSE 07/18/2022
E 10-160-250-000-000 2,021.00
2,021.00
69323 JUN 2022 LEGAL SERVICES - FINANCE 07/18/2022
E 10-160-250-000-000 2,870.00
2,870.00
69325 JUN 2022 LEGAL SERVICES - CITY REAL 07/18/2022
B 10-015-61-00 4,273.00
4,273.00
69321 JUN 2022 LEGAL SERVICES - PLANNING 07/18/2022
E 10-160-250-000-000 4,812.50
4,812.50
69327 JUN 2022 LEGAL SERVICES - SUNNY DAYS 07/18/2022
E 10-110-142-000-000 1,020.60
1,020.60
1,020.60
79295 08/11/2022 ALESHIRE AND WYNDER LLP 69319 JUN 2022 LEGAL SERVICES - GENERAL 07/18/2022
E 10-190-235-000-000 190.05
190.05
190.05
79294 08/04/2022 DOUG WILSON JUL-DEC2022 DW HLTHJUL-DEC2022 DW HLTH REIMBURSEMENT 07/26/2022
E 16-900-220-000-000 81.75
81.75
81.75
79293 08/04/2022 VERIZON WIRELESS 9911919949 ALPR CARD LINE CHARGES JUN-JUL 2022 07/23/2022
79292 08/04/2022 UNDERGROUND SERVICE ALERT 720220302 AUG 2022 MONTHLY DATABASE 08/01/2022
C.4.b
Packet Pg. 92
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
- ENGINEERING
APR 2022 - JUN 2022
ARGUMENTS AND REBUTTALS DEADLINES
LEVY AND INCREASE
2ND READING
E 10-125-230-000-000 77.70
77.70
394.98
E 10-125-230-000-000 84.18
84.18
36854 GT 05.19.22 ORDINANCE NO. 337 05/13/2022
E 10-125-230-000-000 233.10
233.10
37067 GT 06.02.22 NOTICE OF PUBLIC HEARING 06/01/2022
B 10-017-00-00 125,454.00
125,454.00
125,454.00
79298 08/11/2022 CITY NEWSPAPER GROUP 37295 GT 06.30.22 NOTICE OF CITY MEASURE 06/28/2022
79297 08/11/2022 CALIFORNIA JPIA PRIM02032 FY2022-23 GENERAL LIAB & WOKER'S COMP 05/16/2022
R 10-700-01 -2.84
B 23-200-21-00 56.85
54.01
54.01
E 10-160-250-000-000 280.00
280.00
15,959.50
79296 08/11/2022 CA STATE DEPT OF CONSERVATION SMIP2022-4Q-04 2021-22 SMIP 4TH QUARTER 07/15/2022
E 10-160-250-000-000 315.00
315.00
69326 JUN 2022 LEGAL SERVICES - PW - STREETS 07/18/2022
E 10-160-250-100-000 329.00
329.00
69322 JUN 2022 LEGAL SERVICES - PW 07/18/2022
69320 JUN 2022 LEGAL SERVICES - LITIGATION 07/18/2022
C.4.b
Packet Pg. 93
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
INVOICES - JUN 2022
FEES
COMMUNICATION CARD
111009.00-GT-VB GRADING
E 10-172-250-100-000 1,145.00
1,145.00
13,661.00
E 10-172-250-100-000 2,016.00
2,016.00
002-26852 JUN 2022 PLAN CHECK/ INSPECTION SVCS 07/07/2022
E 20-100-255-000-000 5,810.00
E 25-600-255-000-000 4,690.00
10,500.00
00417484 JUN 2022 INSPECTION SVCS - PROJECT 07/15/2022
8,840.00
8,840.00
79303 08/11/2022 WILLDAN 00336454 JUN 2022 INTERIM CITY ENGINEER SERVICES 07/12/2022
E 16-900-255-000-000 4,407.50
E 20-100-255-000-000 2,172.50
E 25-600-255-000-000 2,260.00
E 10-195-257-000-000 3,976.58
3,976.58
3,976.58
79302 08/11/2022 INTERWEST CONSULTING GROUP 80194 ON-CALL ENGINEERING SERVICES JUN 2022 07/19/2022
E 10-140-250-000-000 270.00
270.00
270.00
79301 08/11/2022 HONEYWELL INTERNATIONAL 5260427448 INSTALLATION OF A/C AUTOMATED 06/22/2022
E 10-185-255-000-000 321.00
321.00
321.00
79300 08/11/2022 HDL SOFTWARE LLC SIN020181 JUN 2022 BUSINESS LICENSE PROCESSING 06/30/2022
79299 08/11/2022 DATA TICKET INC 139790 GT CODE ENFORCEMENT OUTSTANDING 07/21/2022
C.4.b
Packet Pg. 94
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
TAG# 5047
STARBUCKS
SURVEY # 1
E 10-120-250-000-000 3,075.00
3,075.00
3,075.00
E 10-125-230-000-000 233.10
233.10
472.68
79308 08/11/2022 DESMOND AND LOUIS INC 13484 TOT BALLOT MEASURE VOTER OUTREACH 08/01/2022
B 23-515-10-00 239.58
239.58
37582 GT 07.28.22 NOTICE OF VACANCY 07/26/2022
R 10-200-15 60.00
60.00
60.00
79307 08/11/2022 CITY NEWSPAPER GROUP 37644 GT 08.04.22 NOTICE OF PUBLIC HEARING 08/02/2022
E 10-808-235-000-000 527.58
3,032.07
3,032.07
79306 08/11/2022 JERRED CHAVEZ REFUND JC REFUND DUPLICATE DOG LIC PAYMENT 07/16/2022
E 10-190-235-000-000 1,736.72
E 10-450-235-000-000 268.52
E 10-805-235-000-000 499.25
B 23-250-10-00 83.32
83.32
83.32
79305 08/11/2022 AT AND T AUG2022 AT&T AUG2022 AT&T 08/01/2022
79304 08/11/2022 AMERICAN FIDELITY ASSURANCE CO 6058359 AUG 2022 EMP PAID FLEX SPEND/DEP CARE 08/04/2022
C.4.b
Packet Pg. 95
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
IACOFANO GOLTSMAN AND HARDY & HARPER
AND REFILL REFRIGERANT
BOARD OF HVAC SYSTEM AT FIRE HOUSE
CENTER AND PARKS
E 10-195-245-000-000 1,304.00
E 10-450-245-000-000 1,325.00
2,629.00
2,629.00
E 10-195-257-000-000 120.00
120.00
874.00
79313 08/11/2022 MORAN JANITORIAL SERVICES LLC 2079 JUL 2022 JANITORIAL SERVICES FOR CIVIC 08/03/2022
E 10-195-257-000-000 754.00
754.00
26477 REPAIR LOOSE CONNECTION FOR CONTROL 07/29/2022
R 10-420-10 97.00
97.00
97.00
79312 08/11/2022 LOMA LINDA HEAT AND A C INC 26396 CLEANUP BUG NEST IN HVAC SYSTEM 07/19/2022
E 10-110-142-000-000 282.15
282.15
282.15
79311 08/11/2022 ADELE LARA REFUND LU 21-121REFUND LAND USE APPLICATION LU 21-121 08/03/2022
E 10-190-211-000-000 136.10
136.10
136.10
79310 08/11/2022 WILLIAM HUSSEY AUG2022 BH HLTH REIMAUG 2022 BH HEALTH REIMBURSEMENT 08/09/2022
79309 08/11/2022 FEDEX 7-841-88300 EXPRESS MAILING SERVICES - MOORE 08/04/2022
C.4.b
Packet Pg. 96
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9
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
CITY HALL & SENIOR CENTER
RENTAL
E 10-190-238-000-000 85.00
85.00
332.24
E 10-190-238-000-000 162.40
E 10-805-238-000-000 84.84
247.24
16179154 073022 AUG2022 WATER FILTRATION SYSTEM 07/30/2022
E 16-900-254-000-000 4,542.00
4,542.00
4,542.00
79319 08/11/2022 SPARKLETTS 9637116 08012022 JUL2022 BOTTLED WATER SERVICES FOR 08/01/2022
E 10-625-220-000-000 9,727.00
9,727.00
9,727.00
79318 08/11/2022 SCA OF CA LLC 103505CS JUL 2022 STREET SWEEPING SERVICES 07/31/2022
E 10-110-142-000-000 170.10
170.10
170.10
79317 08/11/2022 SB COUNTY DEPT OF PUBLIC WORKS FC 006/23 FY2022-23 FLOOD CONTROL AGREEMENT 08/03/2022
E 10-125-271-000-000 40.63
40.63
40.63
79316 08/11/2022 SYLVIA ROBLES JUL2022 SR MED REIMBJUL2022 SR MEDICARE REIMBURSEMENT 08/09/2022
E 10-190-224-000-000 175.50
175.50
175.50
79315 08/11/2022 LANITA PEREZ MILEAGE REIMB 7/22MILEAGE REIMBURSEMENT FOR 65.02 MILES 07/29/2022
79314 08/11/2022 OCCUPATIONAL HEALTH CENTERS CA 76110653 PRE-EMPL PHYSICAL: DESI LORA - 07/21/2022 07/21/2022
C.4.b
Packet Pg. 97
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
VIN# 1FT7W2BN2NEE39437 STOCK# FN1655
VIN# 1FTEX1CP2NKD96234 STOCK# FN2076DT
VIN# 1FTEX1CB6NKD99884 STOCK# FN1840
PUBLISHING DEPOSIT
ARBORIST SERVICES
E 22-425-305-000-000 2,953.16
E 22-425-312-000-000 1,725.95
4,679.11
4,679.11
E 20-100-245-000-000 1,336.00
1,336.00
1,336.00
79323 08/18/2022 FAMILY SERVICE ASSOCIATION 06-2022-300405 JUN 2022 CDBG SR CENTER PROGRAMS 08/10/2022
B 23-510-71-00 15.42
15.42
15.42
79322 08/11/2022 WEST COAST ARBORISTS INC 188471 JUL 2022 CITYWIDE TREE INVENTORY AND 07/31/2022
E 94-175-705-000-000 49,227.63
49,227.63
159,981.46
79321 08/11/2022 TNT FIREWORKS REIM NEWSPAPER DEPREIMBURSE APPLICANT FOR NEWSPAPER 08/08/2022
E 94-175-705-000-000 50,056.22
50,056.22
FN1840 2022 FORD F-150 08/04/2022
E 94-175-705-000-000 60,697.61
60,697.61
FN2076DT 2022 FORD F-150 08/04/2022
79320 08/11/2022 SUNRISE FORD FN1655 2022 FORD F-250 06/23/2022
C.4.b
Packet Pg. 98
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
CITY HALL
MAINTENANCE FEE
25TH AND 26TH STREET
E 10-450-255-000-000 2,985.00
2,985.00
2,985.00
E 16-900-220-000-000 62.80
62.80
62.80
79327 08/18/2022 SERVICES AAA CRIME SCENE CLEANUP 81222 HOMELESS ENCAMPMENT CLEANUP AT 08/12/2022
E 74-707-250-010-000 160.56
160.56
1,675.06
79326 08/18/2022 UNDERGROUND SERVICE ALERT 420220302 MAY 2022 MONTHLY DATABASE 05/01/2022
E 10-625-220-000-000 1,514.50
1,514.50
HSIP-22-2 AUG21 MT VERNON GUARD RAIL PROJECT 09/04/2021
E 10-195-245-000-000 98.48
98.48
98.48
79325 08/18/2022 LYNN MERRILL 22-8 FINAL NPDES SERVICES JUN 2022 08/10/2022
79324 08/18/2022 HOME DEPOT CREDIT SERVICE 7271775 SMALL TOOLS AND CLEANING SUPPLIES FOR 06/29/2022
C.4.b
Packet Pg. 99
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
COUNCIL & PLANNING COMM
INSURANCE
B 10-022-70-00 451.95
451.95
451.95
E 67-380-250-000-000 580.00
580.00
580.00
79330 08/18/2022 DENTAL HEALTH SERVICES 2233523 SEP 2022 EMPLOYEE PAID DENTAL 08/16/2022
6,999.05
6,999.05
79329 08/18/2022 BENSON PRODUCTIONS 1587 JUL 2022 - AUDIO/VISUAL SVCS FOR CITY 08/03/2022
E 10-195-246-000-000 CITY HALL MAINT 51.71
E 10-370-210-000-000 OFFICE SUPPLIES 149.90
E 10-450-245-000-000 MTRLS & SUPPLIES 138.34
E 10-190-220-000-000 MTRLS & SUPPLIES 240.51
E 10-190-235-000-000 COMMUNICATIONS 258.47
E 10-195-245-000-000 MTRLS & SUPPLIES 566.44
E 10-185-268-000-000 TRAINING 425.00
E 10-185-272-000-000 VEHICLE MAINT 137.98
E 10-190-210-000-000 OFFICE SUPPLIES 322.06
E 10-175-218-000-000 MTRLS & SUPPLIES 834.14
E 10-175-246-000-000 MOWER MAINT 671.91
E 10-175-272-000-000 VEHICLE MAINT 303.00
E 10-172-210-000-000 OFFICE SUPPLIES -21.35
E 10-172-268-000-000 TRAINING 1,250.00
E 10-175-210-000-000 OFFICE SUPPLIES 829.65
E 10-120-270-000-000 LUNCH MEETING 46.55
E 10-125-210-000-000 OFFICE SUPPLIES 189.37
E 10-140-210-000-000 OFFICE SUPPLIES 375.88
B 10-015-10-00 CREIDT FOR FRAUD -660.33
E 10-120-210-000-000 OFFICE SUPPLIES 819.41
E 10-120-220-000-000 MTRLS & SUPPLIES 70.41
79328 08/18/2022 ARROWHEAD CREDIT UNION JUL2022 VISA JUL-AUG 2022 VISA CHARGES 08/02/2022
C.4.b
Packet Pg. 100
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
256321055001
21.32
443.21
E 10-190-210-000-000 29.39
29.39
FY2022-23 OFFICE SUPPLIES 07/22/2022
E 10-370-210-000-000 21.32
E 10-190-210-000-000 50.64
50.64
258068705001 FY2022-23 OFFICE SUPPLIES 07/27/2022
E 10-370-210-000-000 56.44
56.44
258067938001 FY2022-23 OFFICE SUPPLIES 07/27/2022
E 10-190-210-000-000 285.42
285.42
256321056001 FY2022-23 OFFICE SUPPLIES 07/22/2022
79333 08/18/2022 ODP BUSINESS SOLUTIONS LLC 256320932001 FY2022-23 OFFICE SUPPLIES 07/22/2022
E 16-175-142-000-000 8.90
E 65-425-142-000-000 3.80
1,033.68
1,033.68
E 10-185-142-000-000 22.95
E 10-370-142-000-000 21.35
E 10-450-142-000-000 13.00
E 10-140-142-000-000 28.58
E 10-172-142-000-000 17.36
E 10-175-142-000-000 21.97
B 10-022-66-00 826.23
E 10-120-142-000-000 45.61
E 10-125-142-000-000 23.93
E 10-450-245-000-000 85.17
85.17
85.17
79332 08/18/2022 LINCOLN NATIONAL LIFE INSURANC LCLN SEP 2022 SEP 2022 LIFE/AD&D/DEP LIFE/WI/LTD 09/01/2022
79331 08/18/2022 DUNN EDWARDS CORP 2018468828 PAINT SUPPLIES FOR RICHARD ROLLINS PARK 08/05/2022
C.4.b
Packet Pg. 101
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
MAINTENANCE
MAINTENANCE
AUG-SEP 2022
AUG-SEP 2022
E 94-195-245-000-000 211,450.00
211,450.00
211,450.00
E 10-140-241-000-000 174.00
174.00
536.00
79338 08/25/2022 BELL ROOF COMPANY GT CIVIC CENTERFY2022-23 CITY HALL RE-ROOF 08/01/2022
E 10-140-241-000-000 362.00
362.00
09/01/2022 - B15 SEPTEMBER RENT FOR UNIT B15 08/17/2022
E 10-805-238-000-000 285.74
285.74
605.72
79337 08/25/2022 A STORAGE PLACE 09/01/2022 - B3334SEPTEMBER RENT FOR UNIT B3334 08/17/2022
E 10-450-238-000-000 319.98
319.98
0007245080722 SR CTR CABLE INTERNET BLDG 3 - 08/07/2022
E 16-510-255-000-000 557.55
557.55
1,300.05
79336 08/18/2022 TIME WARNER CABLE 0262246080322 RICHARD ROLLINS PARK INTERNET - 08/03/2022
E 16-510-255-000-000 742.50
742.50
22147701 JUL 2022 ROUTINE TRAFFIC SIGNAL 07/31/2022
E 10-380-250-000-000 6,658.00
6,658.00
6,658.00
79335 08/18/2022 ST FRANCIS ELECTRIC 22147702 JUL 2022 RESPONSE TRAFFIC SIGNAL 07/31/2022
79334 08/18/2022 ON SITE COMPUTING 54002668 SEP 2022 IT SERVICES 08/01/2022
C.4.b
Packet Pg. 102
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
PUBLIC OFFICE
1ST READING
1ST READING
E 10-450-245-000-000 19.23
19.23
19.23
4,500.00
4,500.00
79343 08/25/2022 FRUIT GROWERS SUPPLY 92327369 CHAIN FOR SMALL CHAINSAW 08/17/2022
E 10-175-240-000-000 1,500.00
E 10-185-255-000-000 1,500.00
E 10-370-250-000-000 1,500.00
E 10-185-255-000-000 3,650.13
3,650.13
3,650.13
79342 08/25/2022 DIGITAL MAP PRODUCTS INC INVDMP06256 08/19/22-02/18/23 DIGITAL MAP SERVICES 08/19/2022
E 10-125-230-000-000 58.28
58.28
349.66
79341 08/25/2022 COUNTY OF RIVERSIDE AN0000002528 JUL 2022 ANIMAL SHELTERING SERVICES 08/22/2022
E 10-125-230-000-000 129.50
129.50
37719 GT 08.18.22 CITY ORD NO. 341 -08/12/2022
E 10-125-230-000-000 161.88
161.88
37720 GT 08.18.22 CITY ORD NO. 342 - 08/12/2022
R 10-450-01 50.00
50.00
50.00
79340 08/25/2022 CITY NEWSPAPER GROUP 37772 GT 08.18.22 NOTICE OF NOMINEES FOR 08/16/2022
79339 08/25/2022 TANYA CASTRO TC REFUND REFUND PARK DEPOSIT 08/24/2022
C.4.b
Packet Pg. 103
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
SERVICES
WATER CO
E 26-601-239-000-000 381.64
E 26-605-238-000-000 307.34
16,785.71
16,785.71
E 10-450-238-000-000 9,447.81
E 10-805-238-000-000 3,498.21
E 26-600-239-000-000 928.45
B 10-015-60-00 69.20
E 10-175-238-000-000 592.29
E 10-190-238-000-000 1,560.77
E 10-380-250-000-000 2,293.24
2,293.24
2,293.24
79349 08/25/2022 RIVERSIDE HIGHLAND WATER CO MAY-AUG 2022 RHWC05/31/2022-08/01/2022 RIVERSIDE HIGHLAND 08/16/2022
B 10-022-68-00 174.77
174.77
174.77
79348 08/25/2022 PRECISION CABLING SERVICES 1591 CITY HALL ETHERNET CABLE INSTALLATION 08/18/2022
E 10-190-212-000-000 188.81
188.81
188.81
79347 08/25/2022 MIDAMERICA ADMIN RETIREMENT PAYDATE 08112022 ARSPAYDATE 08112022 ARS RETIREMENT 08/11/2022
E 10-140-220-000-000 994.75
994.75
994.75
79346 08/25/2022 KONICA MINOLTA BUS. SOLUTIONS 9008793866 07/15/22-08/14/22 CITYWIDE PHOTOCOPIER 08/15/2022
E 10-195-247-000-000 1,658.44
1,658.44
1,658.44
79345 08/25/2022 INLAND BUSINESS FORMS 34671 (15) COPIES OF BUDGET BOOK 08/16/2022
79344 08/25/2022 HIGH TECH SECURITY SYSTEMS 139901 CIVIC CENTER CAMERAS AND DVR UPGRADE 08/15/2022
C.4.b
Packet Pg. 104
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
INTERIM FINANCE DIRECTOR
MEMBERSHIP DUES
GAGE CANAL
B 23-510-80-00 1,040.00
1,040.00
6,882.50
E 10-172-250-100-000 1,362.50
1,362.50
002-27177 PLAN CHECK GR0-000-063 08/03/2022
E 10-175-250-000-000 4,480.00
4,480.00
002-27178 JUL 2022 PLAN CHECK/ INSPECTION SVCS 08/03/2022
E 10-187-257-000-000 8,000.00
8,000.00
8,000.00
79354 08/25/2022 WILLDAN 00336562 JUL 2022 INTERIM CITY ENGINEER SERVICES 08/10/2022
R 10-450-01 50.00
50.00
50.00
79353 08/25/2022 WEST COAST ARBORISTS INC 188958 TREE, BRUSH, AND DEBRIS REMOVAL IN THE 07/11/2022
B 10-022-72-00 510.38
510.38
510.38
79352 08/25/2022 DIANA VASQUEZ REFUND DV REFUND RICHARD ROLLINS PARK DEPOSIT 08/22/2022
E 10-120-250-000-000 6,895.00
6,895.00
6,895.00
79351 08/25/2022 TEAMSTERS LOCAL 1932 013 SEPTEMBER 2022 EMPLOYEE PAID 08/10/2022
79350 08/25/2022 ROGERS ANDERSON MALODY SCOTT 71160 JUL 2022 PROFESSIONAL SERVICES FOR 07/31/2022
C.4.b
Packet Pg. 105
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
INSURANCE
7/14/2022
07/28/2022
B 10-022-62-00 6,907.45
6,907.45
6,907.45
B 10-022-62-00 7,334.71
7,334.71
7,334.71
16834241 08/15/2022 PUBLIC EMPLOYEES RETIREMENT PAYDTE 07282022 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 07/28/2022
16834209 08/01/2022 PUBLIC EMPLOYEES RETIREMENT PAYDTE 07142022 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 07/14/2022
E 10-190-238-000-000 731.68
E 10-805-238-000-000 83.14
814.82
814.82
B 23-250-20-00 283.56
283.56
283.56
2210609 08/09/2022 SO CA GAS COMPANY JUL 2022 GAS SERVICEJUL 2022 GAS SERVICE 08/09/2022
497358 08/29/2022 AMERICAN FIDELITY ASSURANCE CO D497358 SEP 2022 - EMPLOYEE CANCER & ACCIDENT 09/01/2022
R 10-450-01 90.00
B 23-515-22-00 100.00
190.00
190.00
79355 08/25/2022 KAITLIN WILSON KW REFUND REFUND PARK RESERVATION AND DEPOSIT 08/24/2022
C.4.b
Packet Pg. 106
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
ACH 1002167484
CONFIRM #1002167371
AND SCHEDULES
CONFIRM #1002177947
B 10-022-63-00 1,330.00
B 10-022-64-00 218.57
1,548.57
1,548.57
E 10-190-280-000-000 1,050.00
1,050.00
1,050.00
16904180 08/15/2022 CALPERS 457 PLAN PAYDATE 07282022 457EFT PAYMENT CALPERS ACH 07/28/2022
16887032 08/15/2022 CALPERS 16887032 2022 GASB 68 FEES FOR REPORTS 08/03/2022
B 10-022-63-00 1,330.00
B 10-022-64-00 218.57
1,548.57
1,548.57
21,350.03
21,350.03
16882932 08/01/2022 CALPERS 457 PLAN PAYDATE 07142022 457EFT PAYMENT CALPERS ACH 07/14/2022
E 10-450-142-000-000 1,012.35
E 16-175-142-000-000 723.11
E 65-425-142-000-000 723.12
E 10-185-142-000-000 2,169.33
E 10-190-142-000-000 4,169.36
E 10-370-142-000-000 1,446.22
E 10-140-142-000-000 2,169.33
E 10-172-142-000-000 578.49
E 10-175-142-000-000 1,301.60
B 10-022-61-00 4,910.79
E 10-120-142-000-000 1,423.22
E 10-125-142-000-000 723.11
16871673 08/01/2022 CA PUB EMPLOYEES RETIRE SYSTEM 08012022 HPERS AUG 2022 PERS HEALTH INSURANCE 08/01/2022
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Invoice #Check TotalCheck #Date Vendor Invoice Description Inv. Date Amount Paid
Check Register
CITY OF GRAND TERRACE
As of 8/31/2022
E 10-190-235-000-000 1,498.23
1,498.23
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E 65-425-272-000-000 1,539.96
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304909963 08/22/2022 CENTURYLINK 304909963 AUG 2022 PHONE & INTERNET SERVICES 08/17/2022
E 10-172-272-000-000 100.00
E 10-175-272-000-000 2,032.91
E 10-185-272-000-000 261.57
82887795 08/08/2022 WEX BANK 82887795 JUL-AUG 2022 VEHICLE FUEL CHEVRON 08/06/2022
E 26-604-238-000-000 56.95
E 26-605-238-000-000 45.79
17,221.89
17,221.89
E 26-601-238-000-000 53.32
E 26-602-238-000-000 73.83
E 26-603-238-000-000 12.31
E 10-450-238-000-000 1,352.40
E 16-510-238-000-000 6,775.63
E 26-600-238-000-000 65.64
E 10-172-238-000-000 167.76
E 10-175-238-000-000 167.76
E 10-190-238-000-000 8,450.50
24646715 08/08/2022 SO CA EDISON COMPANY JUL 2022 EDISON JUL 2022 ENERGY USAGE 08/01/2022
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AGENDA REPORT
MEETING DATE: September 27, 2022 Council Item
TITLE: Community Benefit Fund Grant Award to the Terrace View
Elementary PTA in the Amount of $1,725.24
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Approve the Community Benefit Fund grant application from
the Terrace View Elementary PTA in the amount of
$1,725.24 to support the Annual Red Ribbon Week & Drug
and Health Awareness Week
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of
revenue receipts and expenditure disbursements against approved budget
appropriations; and
• Goal #4 – Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
In past fiscal years, the City Council has approved the use of funds for the
establishment of the Community Benefits Fund Grant Program. The purpose of the
Community Benefits Fund Grant Program is to provide funding for local youth programs,
community events, community fee waivers, and be used as an economic development
tool for small business development in the City.
For Fiscal Year 2022-23, the City Council has approved the use of $20,000 toward
community benefit funded programs and activities.
Various youth and senior program activities have benefited from the Community
Benefits Fund including the Foundation of Grand Terrace, the REC Center, several
youth sports leagues, and the Friends of the Grand Terrace Library.
Attachment A provides a summary of awarded grants by fiscal year and the recipients of
said grants awarded in each fiscal year.
DISCUSSION:
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I. Application received from the Terrace View Elementary PTA)
The PTA’s mission is to improve the lives of Terrace View Elementary students by
supporting health wellness, art, science and technology programs and fun.
Below summarizes the current application submitted by the Foundation:
Project Title: Annual Red Ribbon Week and Drug & Health
Awareness Week
Project Activity: This event is used to educate our students, staff,
and the community with drug prevention
activities and to encourage overall health and
wellness. Red Ribbon Week is an opportunity for
our surrounding businesses, community leaders
and law enforcement to connect with the
students with encouraging words and support
Public Purpose: The requested items benefit each parent who
has a child at Terrace View. Our local
community members enjoy the annual
awareness and support that the even provides
students, parents, and the community
Amount Requested: $1,725.24
Utilization of Funds: Each teacher will be given a set of playground
balls, mump rope, soccer ball and basketball.
Our special day class has specialized toys in
their set for children who may not be able to use
the majority.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Community Benefit Fund grant application in the amount of
$1,725.24 to the Terrace View Elementary PTA to be held the week of
October 17, 2022, through October 21, 2022.
Upon City Council approval, the applicant will comply with the following, if they have not
already done so:
1. Issue the City of Grand Terrace an invoice for the grant amount;
2. Ensure that the City is mentioned/included as a sponsor in any material
advertising the activity or event;
C.5
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3. Complete a W-9 form for reporting purposes; and
4. Submit receipts within 30 days of the event/activity showing that the funds
provided were used for their original intent.
Attached is the application received from the Terrace View Elementary PTA.
FISCAL IMPACT:
Funds in the amount of $20,000.00 have been approved for the program and
established in the Community Benefits Fund (Fund 61). If approved, the table below will
show the balances of each category remaining in the fund:
FY2022-23 Community Benefits Fund
Fund
No.
Acct.
No.
Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
Sept-
2022
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Youth/School
Programs $10,000 $0 $10,000 ($3,725) $6,274
61 461-
200
Service
Organizations $10,000 $0 $10,000 ($310) $9,690
TOTAL $20,000 $0 $20,000 ($4,035) $15,964
ATTACHMENTS:
• CBF - 2022-09-02 - Terrace View Elementary PTA (PDF)
• Community Benefits Fund Award History (PDF)
APPROVALS:
Terry Shea Completed 09/16/2022 11:14 AM
City Manager Completed 09/16/2022 2:57 PM
City Council Pending 09/27/2022 6:00 PM
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Title 2015-16 2016-17 2017-18 2018-19 2019-20 2021-22 TOTAL 2022-23 TOTAL
TO DATE
Proposed
in
Sep-2022 REVISED
YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball 1,136$ -$ -$ 1,450$ -$ -$ 2,586$ -$ 2,586$
Grand Terrace High School Football Boosters - - - 2,000 2,000 - 4,000 - 4,000
Grand Terrace High School Legacy Regiment Boosters - - - 2,000 - - 2,000 - 2,000
Grand Terrace High School Boys Basketball - - - - 2,000 - 2,000 - 2,000
Grand Terrace High School Titan Wrestling Team - - - - 1,997 - 1,997 2,000 3,997
Grand Terrace Little League 2,000 - 2,000 - - - 4,000 - 4,000
Grand Terrace Youth Football & Cheer - 4,000 2,000 - - - 6,000 - 6,000
Terrace View Elementary PTA 1,000 671 1,517 700 - 1,805 5,693 1,725 7,418
4,136$ 4,671$ 5,517$ 6,150$ 5,997$ 1,805$ 28,276$ 3,725$ 32,001$
NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society -$ -$ 2,000$ -$ -$ -$ 2,000$ -$ 2,000$
Drug Alternative Program - 2,000 - - - - 2,000 - 2,000
Foundation of Grand Terrace 2,350 2,000 1,830 - - 2,000 8,180 - 8,180
Friends of Grand Terrace Library 3,750 2,000 2,000 4,000 - - 11,750 - 11,750
Grand Terrace Lions Club - 620 - - - - 620 - 620
Sheriff’s Central Station Explorer Program - - - 2,000 - - 2,000 - 2,000
The REC Center 2,187 310 - 3,100 - - 5,597 - 5,597
Grand Terrace Cars & Coffee - - - - - 2,000 2,000 - 2,000
Christ the Redeemer Catholic Church - - - - - - - 310 310
Family Service Association - - - - 2,000 - 2,000 - 2,000
8,287$ 6,930$ 5,830$ 9,100$ 2,000$ 4,000$ $36,147 310$ 36,457$
TOTAL 12,423$ 11,601$ 11,347$ 15,250$ 7,997$ 5,805$ 64,423$ 4,035$ 68,458$
City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of June 30, 2022 and Approved & Proposed Applications for September 22
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AGENDA REPORT
MEETING DATE: September 27, 2022 Council Item
TITLE: Community Benefit Fund Grant Award to the Grand Terrace
High School Wrestling Team in the Amount of $2,000.00
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Approve the Community Benefit Fund grant application from
the Grand Terrace High School Wrestling Team in the
amount of $2,000.00 to support youth training in the sport of
Wrestling
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of
revenue receipts and expenditure disbursements against approved budget
appropriations; and
• Goal #4 – Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
In past fiscal years, the City Council has approved the use of funds for the
establishment of the Community Benefits Fund Grant Program. The purpose of the
Community Benefits Fund Grant Program is to provide funding for local youth programs,
community events, community fee waivers, and be used as an economic development
tool for small business development in the City.
For Fiscal Year 2022-23, the City Council has approved the use of $20,000 toward
community benefit funded programs and activities.
Various youth and senior program activities have benefited from the Community
Benefits Fund including the Foundation of Grand Terrace, the REC Center, several
youth sports leagues, and the Friends of the Grand Terrace Library.
Attachment A provides a summary of awarded grants by fiscal year and the recipients of
said grants awarded in each fiscal year.
DISCUSSION:
C.6
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I. Application received from Grand Terrace High School Wrestling
Grand Terrace High School’s mission is to provide the Grand Terrace High School
youth training in the sport of Wrestling. The team’s mission seeks also to train the
Grand Terrace youth to be strong both mentally a physically by teaching them the value
of hard work, discipline, and commitment so they are prepared for life after high school.
Below summarizes the current application submitted by the Wrestling Team:
Project Title: Grand Terrace High School Wrestling Team
Project Activity: Boys and Girls wrestling practice, school vs
school wrestling meets and individual wrestling
tournaments.
Public Purpose: The Titan Wrestling team is open to any student
at Grand Terrace High School provided that they
meet academic requirements and the code of
conduct requirements set out by the school and
wrestling team. Our goal, as a team, is to train
the Grand Terrace High School students to excel
in the sport of wrestling and teach them the
value of hard work, discipline, and setting and
reaching their personal goals.
Amount Requested: $2,000.00
Utilization of Funds: We are in need of funds for equipment. The girls
wrestling uniforms (singlets) cost $720 for 13.
Six boys’ uniforms at $360. We need about ten
head gear which cost $300. We also need help
with two more tournaments. One tournament for
the boys and one for the girls at a cost of $600.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Community Benefit Fund grant application in the amount of
$2,000.00 to the Grand Terrace High School wrestling team.
Upon City Council approval, the applicant will comply with the following, if they have not
already done so:
1. Issue the City of Grand Terrace an invoice for the grant amount;
C.6
Packet Pg. 126
2. Ensure that the City is mentioned/included as a sponsor in any material
advertising the activity or event;
3. Complete a W-9 form for reporting purposes; and
4. Submit receipts within 30 days of the event/activity showing that the funds
provided were used for their original intent.
Attached is the application received from the Grand Terrace High School Wrestling
Team.
FISCAL IMPACT:
Funds in the amount of $20,000.00 have been approved for the program and
established in the Community Benefits Fund (Fund 61). If approved, the table below will
show the balances of each category remaining in the fund:
FY2022-23 Community Benefits Fund
Fund
No.
Acct.
No.
Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
Sept-
2022
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Youth/School
Programs $10,000 $0 $10,000 ($3,725) $6,274
61 461-
200
Service
Organizations $10,000 $0 $10,000 ($310) $9,690
TOTAL $20,000 $0 $20,000 ($4,035) $15,964
ATTACHMENTS:
• CBF - 2022-09-06 - Grand Terrace High School Wrestling (PDF)
• Community Benefits Fund Award History (PDF)
APPROVALS:
Terry Shea Completed 09/16/2022 11:15 AM
City Manager Completed 09/16/2022 2:57 PM
City Council Pending 09/27/2022 6:00 PM
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Title 2015-16 2016-17 2017-18 2018-19 2019-20 2021-22 TOTAL 2022-23 TOTAL
TO DATE
Proposed
in
Sep-2022 REVISED
YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball 1,136$ -$ -$ 1,450$ -$ -$ 2,586$ -$ 2,586$
Grand Terrace High School Football Boosters - - - 2,000 2,000 - 4,000 - 4,000
Grand Terrace High School Legacy Regiment Boosters - - - 2,000 - - 2,000 - 2,000
Grand Terrace High School Boys Basketball - - - - 2,000 - 2,000 - 2,000
Grand Terrace High School Titan Wrestling Team - - - - 1,997 - 1,997 2,000 3,997
Grand Terrace Little League 2,000 - 2,000 - - - 4,000 - 4,000
Grand Terrace Youth Football & Cheer - 4,000 2,000 - - - 6,000 - 6,000
Terrace View Elementary PTA 1,000 671 1,517 700 - 1,805 5,693 1,725 7,418
4,136$ 4,671$ 5,517$ 6,150$ 5,997$ 1,805$ 28,276$ 3,725$ 32,001$
NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society -$ -$ 2,000$ -$ -$ -$ 2,000$ -$ 2,000$
Drug Alternative Program - 2,000 - - - - 2,000 - 2,000
Foundation of Grand Terrace 2,350 2,000 1,830 - - 2,000 8,180 - 8,180
Friends of Grand Terrace Library 3,750 2,000 2,000 4,000 - - 11,750 - 11,750
Grand Terrace Lions Club - 620 - - - - 620 - 620
Sheriff’s Central Station Explorer Program - - - 2,000 - - 2,000 - 2,000
The REC Center 2,187 310 - 3,100 - - 5,597 - 5,597
Grand Terrace Cars & Coffee - - - - - 2,000 2,000 - 2,000
Christ the Redeemer Catholic Church - - - - - - - 310 310
Family Service Association - - - - 2,000 - 2,000 - 2,000
8,287$ 6,930$ 5,830$ 9,100$ 2,000$ 4,000$ $36,147 310$ 36,457$
TOTAL 12,423$ 11,601$ 11,347$ 15,250$ 7,997$ 5,805$ 64,423$ 4,035$ 68,458$
City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of June 30, 2022 and Approved & Proposed Applications for September 22
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AGENDA REPORT
MEETING DATE: September 27, 2022 Council Item
TITLE: Community Benefit Fund Grant Award to Christ the
Redeemer Catholic Church in the Amount of $310.00
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Approve the Community Benefit Fund grant application from
Christ the Redeemer Catholic Church in the amount of
$310.00 to support the Christ the Redeemer Car Show
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of
revenue receipts and expenditure disbursements against approved budget
appropriations; and
• Goal #4 – Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
In past fiscal years, the City Council has approved the use of funds for the
establishment of the Community Benefits Fund Grant Program. The purpose of the
Community Benefits Fund Grant Program is to provide funding for local youth programs,
community events, community fee waivers, and be used as an economic development
tool for small business development in the City.
For Fiscal Year 2022-23, the City Council has approved the use of $20,000 toward
community benefit funded programs and activities.
Various youth and senior program activities have benefited from the Community
Benefits Fund including the Foundation of Grand Terrace, the REC Center, several
youth sports leagues, and the Friends of the Grand Terrace Library.
Attachment A provides a summary of awarded grants by fiscal year and the recipients of
said grants awarded in each fiscal year.
DISCUSSION:
I. Application received from Christ the Redeemer Catholic Church
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Christ the Redeemer Catholic Church’s mission is to proclaim our belief in the message
and mission of Jesus Christ. We live out these beliefs in our worship at mass, through
prayer, faith sharing services and works of charity.
Below summarizes the current application submitted by the Church:
Project Title: Christ the Redeemer Car Show
Project Activity: Christ the Redeemer Catholic Church is seeking
funding to offset permit fees for a fundraiser car
show.
Public Purpose: This event will provide safe, family fun and
entertainment of a completely secular nature to
the entire community of Grand Terrace. Open to
the public, all are welcome to share the spirit of
community and family in Grand Terrace. Funds
raised will be used to offset debt and ensure the
viability of future community events benefitting
the people of Grand Terrace.
Amount Requested: $310.00
Utilization of Funds: Funds from the Community Benefits Fund will be
used to offset permit fees for a fundraising event
for our non-profit church community.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Community Benefit Fund grant application in the amount of $310.00
to Christ the Redeemer Catholic Church to be held on October 2, 2022.
Upon City Council approval, the applicant will comply with the following, if they have not
already done so:
1. Issue the City of Grand Terrace an invoice for the grant amount;
2. Ensure that the City is mentioned/included as a sponsor in any material
advertising the activity or event;
3. Complete a W-9 form for reporting purposes; and
4. Submit receipts within 30 days of the event/activity showing that the funds
provided were used for their original intent.
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Attached is the application received from the Christ the Redeemer Catholic Church.
FISCAL IMPACT:
Funds in the amount of $20,000.00 have been approved for the program and
established in the Community Benefits Fund (Fund 61). If approved, the table below will
show the balances of each category remaining in the fund:
FY2022-23 Community Benefits Fund
Fund
No.
Acct.
No.
Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
Sept-
2022
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Youth/School
Programs $10,000 $0 $10,000 ($3,725) $6,274
61 461-
200
Service
Organizations $10,000 $0 $10,000 ($310) $9,690
TOTAL $20,000 $0 $20,000 ($4,035) $15,964
ATTACHMENTS:
• CBF - Christ the Redeemer Church (PDF)
• Community Benefits Fund Award History (PDF)
APPROVALS:
Terry Shea Completed 09/20/2022 1:35 PM
Finance Completed 09/20/2022 2:19 PM
City Manager Completed 09/21/2022 1:56 PM
City Council Pending 09/27/2022 6:00 PM
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Title 2015-16 2016-17 2017-18 2018-19 2019-20 2021-22 TOTAL 2022-23 TOTAL
TO DATE
Proposed
in
Sep-2022 REVISED
YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball 1,136$ -$ -$ 1,450$ -$ -$ 2,586$ -$ 2,586$
Grand Terrace High School Football Boosters - - - 2,000 2,000 - 4,000 - 4,000
Grand Terrace High School Legacy Regiment Boosters - - - 2,000 - - 2,000 - 2,000
Grand Terrace High School Boys Basketball - - - - 2,000 - 2,000 - 2,000
Grand Terrace High School Titan Wrestling Team - - - - 1,997 - 1,997 2,000 3,997
Grand Terrace Little League 2,000 - 2,000 - - - 4,000 - 4,000
Grand Terrace Youth Football & Cheer - 4,000 2,000 - - - 6,000 - 6,000
Terrace View Elementary PTA 1,000 671 1,517 700 - 1,805 5,693 1,725 7,418
4,136$ 4,671$ 5,517$ 6,150$ 5,997$ 1,805$ 28,276$ 3,725$ 32,001$
NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society -$ -$ 2,000$ -$ -$ -$ 2,000$ -$ 2,000$
Drug Alternative Program - 2,000 - - - - 2,000 - 2,000
Foundation of Grand Terrace 2,350 2,000 1,830 - - 2,000 8,180 - 8,180
Friends of Grand Terrace Library 3,750 2,000 2,000 4,000 - - 11,750 - 11,750
Grand Terrace Lions Club - 620 - - - - 620 - 620
Sheriff’s Central Station Explorer Program - - - 2,000 - - 2,000 - 2,000
The REC Center 2,187 310 - 3,100 - - 5,597 - 5,597
Grand Terrace Cars & Coffee - - - - - 2,000 2,000 - 2,000
Christ the Redeemer Catholic Church - - - - - - - 310 310
Family Service Association - - - - 2,000 - 2,000 - 2,000
8,287$ 6,930$ 5,830$ 9,100$ 2,000$ 4,000$ $36,147 310$ 36,457$
TOTAL 12,423$ 11,601$ 11,347$ 15,250$ 7,997$ 5,805$ 64,423$ 4,035$ 68,458$
City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of June 30, 2022 and Approved & Proposed Applications for September 22
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AGENDA REPORT
MEETING DATE: September 27, 2022 Council Item
TITLE: The City Council of the City of Grand Terrace Issue a Letter
Requesting that Governor Gavin Newsom Sign on AB 1985
(R. Rivas) Organic Waste. Recovered Organic Waste
Product Procurement Targets
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: Staff recommends that the City Council authorize the Mayor
to execute a letter on its behalf, requesting Governor Gavin
Newsom sign AB 1985 (R. Rivas) Organic Waste.
Recovered Organic Waste Product Procurement Targets.
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensuring Fiscal Viability and Goal #4, Develop and
Implement Successful Partnerships.
BACKGROUND:
Current law requires, no later than January 1, 2018, the State Air Resources Board to
approve and begin implementing a comprehensive short-lived climate pollutant strategy
to achieve a reduction in statewide emissions of methane by 40%, hydrofluorocarbon
gases by 40%, and anthropogenic black carbon by 50% below 2013 levels by 2030.
Current law requires the methane emissions reduction goals to include a 50% reduction
in the level of the statewide disposal of organic waste from the 2014 level by 2020 and a
75% reduction by 2025. Current law requires the Department of Resources Recycling
and Recovery, in consultation with the state board, to adopt regulations to achieve
these organic waste reduction goals that include, among other things, requirements
intended to meet the goal that not less than 20% of edible food that is currently
disposed of be recovered for human consumption by 2025 and that may include
penalties to be imposed by the department for noncompliance, as provided. The
department‘s regulations provide for, among other things, the calculation by the
department of recovered organic waste product procurement targets for each local
jurisdiction. This bill would require any penalties imposed by the department on a local
jurisdiction that fails to meet its recovered organic waste procurement target to be
imposed pursuant to a specified schedule based on the percentage of the local
jurisdiction’s recovered organic waste product procurement target achieved. The bill
would exempt jurisdictions in possession of a specified rural exemption from these
requirements until December 31, 2026.
DISCUSSION:
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Assembly Bill 1985 will assist local governments in achieving their procurement targets
by phasing in the requirements while markets and infrastructure continue to develop.
Key Points
• AB 1985 will offer local governments the flexibility they need to meet the
important organic waste diversion targets set in SB 1383, which will reduce
methane and other short-lived climate pollutant emissions.
• Some cities are struggling to meet the procurement targets due to a limited
amount of organic waste infrastructure across the state.
• AB 1985 will help local governments achieve their procurement targets by
phasing in the requirements while markets and infrastructure continue to
develop. This, along with other adjustments in the bill.
The League of California Cities (League) has created a letter template that addresses
the issues detailed above which urges Governor Newsom to sign AB 1985, which would
assist local governments implementing the state’s organic waste diversion targets and
allow time for markets to develop for organic waste products. Attached is a copy of the
letter for City Council’s review which states its position about the bill and that the City
requests Governor Newsom sign the bill.
FISCAL IMPACT:
None.
ATTACHMENTS:
• 09-27-2022 - Support Governor Signature - AB 1985 - Rivas (PDF)
APPROVALS:
Konrad Bolowich Completed 09/16/2022 10:26 AM
City Manager Completed 09/16/2022 2:53 PM
City Council Pending 09/27/2022 6:00 PM
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September 27, 2022
The Honorable Gavin Newsom
Governor, State of California
1021 O Street, Suite 9000
Sacramento, CA 95814
RE: AB 1985 (R. Rivas) Organic Waste. Recovered Organic Waste Product Procurement
Targets
Request for SIGNATURE
Dear Governor Newsom,
The City of Grand Terrace requests your signature on AB 1985 (Robert Rivas), which would
assist local governments implementing the state’s organic waste diversion targets and allow time
for markets to develop for organic waste products.
Organics like food scraps, yard trimmings, paper, and cardboard make up half of what
Californians dump in landfills and emit 20% of the state’s methane. In a critical effort to reduce
methane and other short-lived climate pollutant emissions, California set organic waste diversion
targets of 50% by 2020 and 75% by 2025 (SB 1383, Lara, 2016).
To drive infrastructure investment and create demand for organic waste products, the SB 1383
regulations required cities and counties to procure a specific quantity of organic waste products
based on their population by Jan. 1, 2022.
Jurisdictions can fulfill these annual procurement targets by procuring any combination of organic
waste products such as compost, mulch, or renewable energy. These organic waste products offer
benefits to local communities by improving soil and air quality, creating green jobs to help the
economy, and supporting local climate initiatives (i.e., climate action plans).
As jurisdictions ramp up their organic waste collection programs, many cities and counties are
struggling to meet their procurement targets due to a limited amount of organic waste
infrastructure across the state. In many cases, local governments are also struggling to connect
with end markets for the organic waste they do process. Jurisdictions are seeking unique and
creative pathways to help them achieve these targets, while simultaneously vitalizing a growing
organic waste recycling market.
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313
www.grandterrace-ca.gov 909-824-6621
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The Honorable Gavin Newson
RE: AB 1985 (R. Rivas) Organic Waste.
Page 2
AB 1985 will assist local governments in achieving their procurement targets by phasing in the
procurement requirements while markets and infrastructure continue to develop. This, along with
other adjustments in the bill, will offer local governments the flexibility they need to meet these
important requirements.
For these reasons, the City of Grand Terrace requests your signature AB 1985 (Robert Rivas).
Sincerely,
Darcy McNaboe
Mayor
City of Grand Terrace
cc: The Honorable Robert Rivas via email: assemblymember.rrivas@assembly.ca.gov
Mayor Pro Tem Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Jeff Allen
League Regional Public Affairs Manager, Laura Morales, lmorales@cacities.org
League of California Cities via email: cityletters@calcities.org
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AGENDA REPORT
MEETING DATE: September 27, 2022 Council & Successor Agency Item
TITLE: Adoption of Resolutions Updating the Signature Authority for
the City's & Successor Agency's (As Applicable) Bank of
America, California Asset Management Program, LAIF, US
Bank Safekeeping, Arrowhead Credit Union, MIDAmerica,
and Empower Retirement Accounts
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Adopt the attached Resolutions updating the Signature
Authority for the City’s and Successor Agency’s (as
applicable) Bank of America, California Asset Management
Program, LAIF, US Bank Safekeeping, Arrowhead Credit
Union, MIDAmerica, and Empower Retirement Accounts
2030 VISION STATEMENT:
This staff report supports City Council Goal #1 – Ensuring our Fiscal Viability through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The City must update bank and investment account signature authorizations on file with
the various financial institutions that hold City and Successor Agency funds as
personnel and organizational changes occur.
DISCUSSION:
In order to avoid a gap in signature authority when the Finance Manager is promoted to
Finance Director, it is necessary to update the signature authority on all City and
Successor Agency accounts (as applicable) with Bank of America, California Asset
Management Program, LAIF, US Bank Safekeeping, Arrowhead Credit Union,
MIDAmerica, and Empower Retirement.
The attached Resolutions update the signature authority for each of the institutions
mentioned above for the City and Successor Agency, as applicable. The Resolutions
designate the City Manager/Successor Agency Executive Director, the Interim Finance
Director/Successor Agency Interim Finance Director, and Finance Manager/Agency
Finance Manager as the authorized signers.
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Staff therefore recommends the adoption of each of the attached Resolutions.
FISCAL IMPACT:
There is no fiscal impact associated with adopting the attached Resolutions.
ATTACHMENTS:
• Arrowhead Credit Union (DOCX)
• Bank of America city Reso (DOC)
• Bank of America succ agy Reso (DOC)
• CAMP ca asset mgmt reso (DOC)
• Empower Retirement (DOC)
• LAIF City reso (DOC)
• LAIF Succ Agy reso (DOC)
• MIDAmerica (DOC)
• US Bank safekeeping reso (DOC)
APPROVALS:
Terry Shea Completed 09/01/2022 9:50 AM
Finance Completed 09/01/2022 9:50 AM
City Manager Completed 09/01/2022 1:30 PM
City Council Pending 09/27/2022 6:00 PM
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR THE
ARROWHEAD CREDIT UNION ACCOUNTS
WHEREAS, the City of Grand Terrace (City) is a municipal corporation established
under the laws of the State of California; and
WHEREAS, the Arrowhead Credit Union is a not-for-profit financial cooperative
established in 1949 and is governed by state credit union laws and regulations. The
Arrowhead Credit Union is a cooperative, not-for-profit financial institution organized to
promote thrift and provide credit to members; and
WHEREAS, the City periodically needs to update its authorized signers with the
Arrowhead Credit Union; and
WHEREAS, the City Council designates the City Manager, Finance Director and
Finance Manager as authorized signers on Arrowhead Credit Union accounts; and
WHEREAS, authorized signers will have the authority to deposit and withdraw
funds with the Arrowhead Credit Union on behalf of the City; and
WHEREAS, deposits may only come from and withdrawals may only be made by
designated, authorized signers on the account; and
WHEREAS, Arrowhead Credit Union requires the City to adopt a corporate
resolution and authorization to designate authorized signers on bank accounts;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
Section 1. All previous resolutions of designated authorized signers with the
Arrowhead Credit Union are hereby revoked.
Section 2. Authorized account signers on Arrowhead Credit Union accounts are
as follows:
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
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SECTION 3. Any one of the individuals named as an authorized signer acting on
behalf of the City of Grand Terrace is authorized to initiate transactions and execute
documents on behalf of the City.
SECTION 4. Any two of the individuals named as authorized signers acting on behalf
of the City of Grand Terrace are authorized to sign checks on behalf of the City.
SECTION 5. Interest payments, withdrawals and matured investments may only be
transferred to an account of the City or paid by written demand to the City.
SECTION 6. The City Clerk shall certify to the passage and adoption of this
Resolution, and it shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 27th day of September, 2022.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022-______ was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 27th day of September, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
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C.9.a
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR BANK OF
AMERICA BANK ACCOUNTS
WHEREAS, the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS, Bank of America is a federally chartered bank under the laws of the
United States; and
WHEREAS, the City of Grand Terrace needs to update its signature card(s)
periodically with Bank of America due to changes in City staff or changes in staff duties;
and
WHEREAS, the City Council designates the City Manager, Interim Finance
Director and Finance Manager as authorized signers on Bank of America bank
accounts; and
WHEREAS, Bank of America requires the City to adopt a corporate resolution
and authorization to designate authorized signers on bank accounts;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
HEREBY RESOLVES THE FOLLOWING:
Section 1 - All previous resolutions of designated authorized signers for the City of
Grand Terrace with Bank of America are hereby revoked.
Section 2 - Authorized account signers on Bank of America accounts are as follows:
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
Section 3 - Any one of the individuals named as an authorized signer acting on
behalf of the City of Grand Terrace is authorized to execute documents on behalf of the
City.
Section 4 - Any two of the individuals named as authorized signers acting on behalf
of the City of Grand Terrace are authorized to sign checks on behalf of the City.
Section 5 - The City Clerk shall certify to the adoption of this resolution.
C.9.b
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PASSED, APPROVED AND ADOPTED this 27th day of September, 2022.
ATTEST:
_______ ______ _ ____________________ _
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022- was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace on the 27th day of September, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________ ____
City Clerk
Approved as to form:
City Attorney
C.9.b
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RESOLUTION NO. 2022-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SUCCESSOR AGENCY, AUTHORIZING SIGNERS FOR THE BANK OF
AMERICA BANK ACCOUNT FOR THE SUCCESSOR AGENCY OF
GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY
WHEREAS, the Successor Agency of the Grand Terrace Community
Redevelopment Agency (“Successor Agency”) is a public agency established under the
laws of the State of California; and
WHEREAS, Bank of America is a federally chartered bank under the laws of the
United States; and
WHEREAS, the Board of Directors of the Successor Agency desires to establish
a separate bank account for funds of the Successor Agency of the Grand Terrace
Community Redevelopment Agency; and
WHEREAS, the Board of Directors of the Successor Agency designates the
Agency Director, Agency Interim Finance Director and Agency Finance Manager as
authorized signers on the Bank of America bank accounts; and
WHEREAS, Bank of America requires the Successor Agency to adopt a
corporate resolution and authorization to designate authorized signers on bank
accounts;
THEREFORE, THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY
HEREBY RESOLVES THE FOLLOWING:
Section 1 - All previous resolutions of designated authorized signers with Bank of
America are hereby revoked.
Section 2 – Authorized account signers on Bank of America accounts are as
follows:
Position Individual Name
Agency Director Konrad Bolowich
Agency Interim Finance Director Terry Shea
Agency Finance Manager Christine Clayton
Section 3 - Any one of the individuals named as an authorized signer acting on
behalf of the Successor Agency, is authorized to execute documents on behalf of the
City.
C.9.c
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Section 4 - Any two of the individuals named as authorized signers acting on
behalf of the Successor Agency, are authorized to sign checks on behalf of the City.
Section 5 - The Agency Secretary shall certify to the adoption of this resolution.
PASSED, APPROVED AND ADOPTED this 27thth day of September, 2022.
ATTEST:
Agency Secretary Chairman of the Board of the Successor
Agency
I, Debra Thomas, Agency Secretary, do hereby certify that Resolution No. 2022-
was introduced and adopted at a regular meeting of the Board of Directors of the
Successor Agency of the Grand Terrace Community Redevelopment Agency, on the
27th day of September 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Agency Secretary
Approved as to form:
Agency Counsel
C.9.c
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR CALIFORNIA
ASSET MANAGEMENT PROGRAM
WHEREAS, the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS, the California Asset Management Trust was established pursuant to
and in accordance with Joint Powers Exercise of Powers Act, by a Declaration of Trust,
made as of December 15, 1989 and as subsequently amended, as a vehicle for public
agencies to jointly exercise their common power to invest bond proceeds and other
funds; and
WHEREAS, the California Asset Management Program is an authorized
investment under the investment policy of the City and under Government Code Section
53600; and
WHEREAS, the City of Grand Terrace periodically needs to update its authorized
signers with the California Asset Management Program; and
WHEREAS, authorized signers will have the authority to deposit and withdraw
funds with the California Asset Management Program on behalf of the City; and
WHEREAS, deposits and withdrawals may only come from designated,
authorized City operating and City investment accounts; and
WHEREAS, California Asset Management Program requires the City to adopt a
resolution to change authorized signers on the account; and
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 - All previous resolutions of designated authorized signers with the
California Asset Management Program are hereby revoked.
Section 2 - Authorized signers on the California Asset Management Program account
are as follows:
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
C.9.d
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Section 3 - Any one of the named individuals is authorized to sign on behalf of the
City of Grand Terrace and is authorized to execute documents on behalf of the City.
Section 4 - The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED AND ADOPTED this 27th day of September, 2022.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022- was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 27th day of September, 2022,
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
Approved as to form:
City Attorney
C.9.d
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNER THE CITY OF
GRAND TERRACE DEFERRED COMPENSATION PLAN WITH
EMPOWER RETIREMENT
WHEREAS, the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS, Empower Retirement is a retirement services provider in the United
States; and
WHEREAS, the City of Grand Terrace needs to update its deposit agreement
and signature card with Empower Retirement; and
WHEREAS, the City designates the City Manager, Interim Finance Director and
Finance Manager as authorized signers on the City of Grand Terrace Deferred Comp
Plan with Empower Retirement; and
WHEREAS Empower Retirement requires the City to adopt a corporate
resolution and authorization to designate authorized signers for the City’s Deferred
Compensation Plan on behalf of its plan participants;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 - All previous resolutions of designated authorized signers with
Empower Retirement are hereby revoked.
Section 2 - Authorized signers on EMPOWER Retirement accounts are as
follows:
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
Section 3 - Any one of the individuals named as authorized signers acting on
behalf of the City of Grand Terrace is authorized to execute documents on behalf of the
City.
.
C.9.e
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Section 4 - The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED AND ADOPTED this 27th day of September, 2022.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022- was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace, on the 27th day of September, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
Approved as to form:
City Attorney
C.9.e
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR THE LOCAL
AGENCY INVESTMENT FUND
WHEREAS, the City of Grand Terrace (City) is a municipal corporation
established under the laws of the State of California; and
WHEREAS, the Local Agency Investment Fund was established by Chapter 730,
Statutes of 1976. This fund enables local government agencies or trustees to remit
surplus funds, not needed for immediate expenditures, to the State Treasurer for the
purpose of investment on behalf of the agency. The State Treasurer will invest such
funds as part of a pooled money investment account in order to derive the maximum
rate of return possible; and
WHEREAS, the Local Agency Investment Fund is an authorized investment
under the investment policy of the City and under Government Code Section 53600;
and
WHEREAS, the City periodically needs to update its authorized signers with the
Local Agency Investment Fund; and
WHEREAS, authorized signers will have the authority to deposit and withdraw
funds with the Local Agency Investment Fund on behalf of the City; and
WHEREAS, deposits may only come from and withdrawals may only be made to
designated, authorized signers on the account.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
Section 1. All previous resolutions of designated authorized signers with the
Local Agency Investment Fund are hereby revoked.
Section 2. The following officers or their successors in office shall be authorized
signers on the Local Agency Investment Fund account:
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
C.9.f
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SECTION 3. One of the individuals named as an authorized signer acting on behalf
of the City is authorized to initiate transactions and execute documents on behalf of the
City.
SECTION 4. Interest payments, withdrawals and matured investments may only be
transferred to an account of the City or paid by written demand to the City.
SECTION 5. the City Clerk shall certify to the passage and adoption of this
Resolution, and it shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 27th day of September, 2022.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022- was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 27th day of September, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
Approved as to form:
City Attorney
C.9.f
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RESOLUTION NO. 2022-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SUCCESSOR AGENCY OF THE CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY, AUTHORIZING SIGNERS
FOR THE LOCAL AGENCY INVESTMENT FUND
WHEREAS, the Successor Agency of the Grand Terrace Community
Redevelopment Agency is a public agency established under the laws of the State of
California; and
WHEREAS, the Local Agency Investment Fund was established by Chapter 730,
Statutes of 1976. This fund enables local government agencies or trustees to remit
surplus funds, not needed for immediate expenditures, to the State Treasurer for the
purpose of investment on behalf of the agency. The State Treasurer will invest such
funds as part of a pooled money investment account in order to derive the maximum
rate of return possible; and
WHEREAS, the Local Agency Investment Fund is an authorized investment
under the investment policy of the City and under Government Code Section 53600;
and
WHEREAS, on January 30, 2012, the City Council elected, by Resolution 2012-
08, to authorize the Successor Agency to the former Grand Terrace Community
Redevelopment Agency (Successor Agency), to invest in the Local Agency Investment
Fund in accordance with the provisions of Section 16429.1 of the Government Code
and approved a list of authorized signers to the account; and
WHEREAS, the Successor Agency periodically needs to update its authorized
signers with the Local Agency Investment Fund; and
WHEREAS, authorized signers will have the authority to deposit and withdraw
funds with the Local Agency Investment Fund on behalf of the Successor Agency; and
WHEREAS, deposits may only come from and withdrawals may only be made to
designated, authorized signers on the account.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE SUCCESSOR
AGENCY OF THE FORMER GRAND TERRACE COMMUNITY REDEVELOPMENT
AGENCY, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. All previous resolutions of designated authorized signers with the
Local Agency Investment Fund are hereby revoked.
Section 2. The following officers or their successors in office shall be authorized
signers on the Local Agency Investment Fund account:
C.9.g
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RESOLUTION NO. 2022-
Page 2
Position Individual Name
Agency Director Konrad Bolowich
Agency Interim Finance Director Terry Shea
Finance Manager Christine Clayton
SECTION 3. One of the individuals named as an authorized signer acting on behalf
of the Successor Agency is authorized to initiate transactions and execute documents
on behalf of the City.
SECTION 4. Interest payments, withdrawals and matured investments may only be
transferred to an account of the Successor Agency or paid by written demand to the
Successor Agency.
SECTION 5. the Agency Secretary shall certify to the passage and adoption of this
Resolution, and it shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 27th day of September, 2022.
Chairman of the Board of Directors of
the Successor Agency
ATTEST:
Agency Secretary
C.9.g
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RESOLUTION NO. 2022-
Page 3
I, Debra Thomas, Agency Secretary to the Successor Agency, do hereby certify
that Resolution No. 2022- was introduced and adopted at a regular meeting of
the Board of Directors of the Successor Agency held on the 27th day of September,
2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Agency Secretary
Approved as to form:
Agency Council
C.9.g
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNER FOR THE CITY OF
GRAND TERRACE ACCOUNTS WITH MIDAMERICA
ADMINISTRATIVE AND RETIREMENT SOLUTIONS
WHEREAS, the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS, MIDAMERICA is a retirement plan provider for seasonal, part-time,
and temporary employees that replaces Social Security; and
WHEREAS, the City of Grand Terrace needs to update its deposit agreement
and signature card with MIDAMERICA; and
WHEREAS, the City designates the City Manager, Interim Finance Director and
Finance Manager as authorized signers for Empower Retirement; and
WHEREAS, MIDAMERICA requires the City to adopt a corporate resolution and
authorization to designate authorized signers on the City’s retirement account on behalf
of its plan participants;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 - All previous resolutions of designated authorized signers with
Empower Retirement are hereby revoked.
Section 2 - Authorized signers on MIDAMERICA Admin and Retirement accounts
are as follows:
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
Section 3 - Any one of the individuals named as authorized signers acting on
behalf of the City of Grand Terrace is authorized to execute documents on behalf of the
City.
.
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Section 4 - The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED AND ADOPTED this 27th day of September, 2022.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022- was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace, on the 27th day of September, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
Approved as to form:
City Attorney
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR US BANK,
SAFEKEEPING ACCOUNT
WHEREAS, the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS, the US Bank is a federally chartered bank under the laws of the
United States; and
WHEREAS, the City of Grand Terrace needs to update its deposit agreement,
signature card or notice of incumbency with US Bank; and
WHEREAS, the City designates the City Manager, Interim Finance Director and
Finance Manager as authorized signers on the US Bank Safekeeping bank account;
and
WHEREAS US Bank requires the City to adopt a corporate resolution and
Authorization to designate authorized signers on such accounts;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 - All previous resolutions of designated authorized signers with US Bank
are hereby revoked.
Section 2 - Authorized signers on US Bank accounts are as follows::
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
Section 3 - Any one of the individuals named as authorized signers acting on behalf
of the City of Grand Terrace is authorized to execute documents on behalf of the City.
Section 4 - Authorized investment held in US Bank Safekeeping account must be
invested in accordance with permitted investments in California Government Code
Sections 53601 and 53635.
Section 5 - The City Clerk shall certify to the adoption of this resolution.
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PASSED, APPROVED AND ADOPTED this 27th day of September, 2022.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022- was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace, on the 27th day of September, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
Approved as to form:
City Attorney
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AGENDA REPORT
MEETING DATE: September 27, 2022 Council Item
TITLE: Adoption of a Resolution Amending Section 3.6 of Chapter
III of the City of Grand Terrace Council Procedures Such
that the Mayor May Sign Letters in Support of the League of
California City’s and California Joint Powers Insurance
Authority’s Positions on Legislation Pending Before the State
Legislature or the Voters And, Further, Making Changes So
that Section 3.6 Thereof is Consistent with State Law.
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA AMENDING
SECTION 3.6 OF CHAPTER III OF THE CITY OF GRAND
TERRACE COUNCIL PROCEDURES SUCH THAT THE
MAYOR MAY SIGN LETTERS IN SUPPORT OF THE
LEAGUE OF CALIFORNIA CITY’S AND CALIFORNIA
JOINT POWERS INSURANCE AUTHORITY’S POSITIONS
ON LEGISLATION PENDING BEFORE THE STATE
LEGISLATURE OR THE VOTERS AND, FURTHER,
MAKING CHANGES SO THAT SECTION 3.6 THEREOF IS
CONSISTENT WITH STATE LAW.
2030 VISION STATEMENT
This staff report supports Goal No. 3, Developing and Implementing Successful
Partnerships by working collaboratively with the League of California Cities California
Joint Powers Insurance Authority (CJPIA) to support legislation that supports our
Mission of preserving and protecting our community and its quality of life.
BACKGROUND:
The League of California Cities is an association of California city officials who work
together to enhance their knowledge and skills, exchange information, and combine
resources so that they may influence policy decisions that affect cities. The City of
Grand Terrace has been a member of the California the League Cities since 1978. The
City also maintains an active presence in the Inland Empire Chapter of the California
League of Cities.
DISCUSSION:
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To protect and promote the interest of its members, the League of California Cities
(League) may take a position on pending legislation and ballot measures/propositions.
The League will often send requests for support of its position on certain legislation that
is before the State Legislature or before the voters. This also holds true for the
California Joint Powers Insurance Authority (CJPIA).
On March 13, 2018, the City Council approved Resolution No. 2018-04 amending
Chapter III (Presiding Officer) of the City of Grand Terrace Council Procedures by
adding a new Section 3.6 (Authority to Sign Resolutions of Support) relating to requests
from the League that allows the City a method to quickly respond to League requests by
granting the Mayor the authority to sign resolutions supporting the League’s position
without a formal vote of the City Council. However, Government Code Section 36936
requires the vote of a majority of the City Council in order to adopt resolutions. As such,
Section 3.6 must be updated to address this discrepancy.
Further, Resolution 2018-04 only allows the Mayor authority to sign in support of the
League’s position without a formal vote of the City Council. On occasion, the City will
receive requests from the League and the CJPIA to sign letters of support to
legislation before the State Legislature. Letters of support are not included in the
Mayor’s authority to sign and must be presented to the City Council at its next regular
meeting.
The action before the Council today, is to update Resolution 2018-04 so that it is
consistent with Government Code Section 36936 and, further, so that the Mayor may
sign letters of support of the League’s and the CJPIA’s positions, as applicable, on
legislation pending before the State Legislature and the voters in response to request
for support from the League and the CJPIA.
This process will allow the City a method to quickly respond to League and CJPIA
requests by granting the Mayor the authority to sign letters supporting the League and
CJPIA’s position without a formal vote of the City Council.
However, staff is aware that some legislation and propositions may warrant Council
debate before a letter supporting the League and CJPIA’s position is granted.
Therefore, every request for support received from the League or CJPIA will be
forwarded to members of the City Council. A member of the Council has forty-eight
hours to request the item be placed on the next City Council agenda. If the request is
made, the request for support from the League or CJPIA’s position will be placed on the
next City Council agenda. This policy only pertains to requests for letters supporting the
League of California Cities and the California Joint Powers Insurance Authority’s
positions on legislation before the State Legislature of California voters.
FISCAL IMPACT:
There is no fiscal impact to the General Fund.
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ATTACHMENTS:
• CC Resolution No. 2018-04 (PDF)
• 2022-xx CC Reso - Mayor Authority to Sign Resolutions_Letters of Support LOCC-
CJPIA (DOC)
APPROVALS:
Konrad Bolowich Completed 09/16/2022 9:08 AM
Adrian Guerra Completed 09/20/2022 6:01 PM
City Manager Completed 09/16/2022 2:48 PM
City Council Pending 09/27/2022 6:00 PM
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RESOLUTION NO. 2018-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA AMENDING CHAPTER III
PRESIDING OFFICER) OF THE CITY OF GRAND TERRACE
COUNCIL PROCEDURES WITH A NEW SECTION 3.6
AUTHORITY TO SIGN RESOLUTIONS OF SUPPORT)
RELATING TO REQUESTS FROM THE LEAGUE OF
CALIFORNIA CITIES
WHEREAS, the League of California Cities is a statewide organization of
cities that promotes the interests of California cities by studying legislation and when
necessary taking positions on said pending legislation and ballot
measures/propositions, to promote and protect the interests of its member; and,
WHEREAS, from time to time the League of California Cities sends requests
for support of its position on certain legislation that is before the State Legislature or
before the voters; and,
WHEREAS, the City Council wishes to provide a method for a quick response
to the aforementioned request for support from the League of California Cities by
authorizing the Mayor to sign resolutions of support, on behalf of the City Council,
without the necessity of calendaring the resolutions on a City Council Agenda for a
formal vote; and,
WHEREAS, the City Council in August 10, 2006 adopted the City of Grand
Terrace Council Procedures, which the Council revised on January 13, 2015, to set
forth rules of procedure for the conduct the business of the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS
FOLLOWS:
SECTION 1. Chapter III (Presiding Officer) of the City of Grand Terrace
Council Procedures is hereby amended with the addition of a Section 3.6 (Authority
to Sign Resolutions of Support) as follows:
3.6 AUTHORITY TO SIGN RESOLUTIONS OF SUPPORT — The Mayor is
authorized to respond to requests for support by the League of California
Cities of its position on legislation before the legislature or the voters with
a signed resolution, on behalf of the City Council, without a formal vote of
the City Council. Prior to signing the aforementioned resolution of
support, the request for support from League of California Cities will be
distributed to all members of the City Council. Unless the Mayor or City
2018-04 CC RESO Page 1 of 2 March 13, 2018
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Manager receives a request from a Council member to place the request
for support on a council agenda within seventy-two hours of the
aforementioned documents being sent, the Mayor shall sign the
resolution and cause it to be returned to the League of California Cities.
SECTION 2. The City clerk shall certify to the passage and adoption of this
Resolution, and it shall take effect immediately and be in full force and effect.
PASSED, APPROVED AND ADOPTED by the City Council of the City of
Grand Terrace at a regular meeting held on the of March 2018.
Dar cNab
Mayor
ATTEST:
I
r
Debra Thomas
City Clerk
APPROVED AS TO FORM:
Richard L. Adams, II
City Attorney
2018-04 CC RESO Page 2 of 2 March 13, 2018
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STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
CITY OF GRAND TERRACE
I Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA,
DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2018-04
was duly passed, approved and adopted by the City Council, approved and signed by
the Mayor, and attested by the City Clerk, at the regular meeting of said City Council
held on the 13th day of March 2018, and that the same was passed and adopted by the
following vote:
AYES: Council Members Wilson, Hussey, Henderson; Mayor Pro Tern
Robles; Mayor McNaboe
NOES: None.
ABSENT: None.
ABSTAIN: None.
Executed this 141h day of March 2018, at Grand Terrace, California.
Debra L. T omas
City Clerk
SEAL]
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2022-xx CC RESO Page 1 of 3 September 27, 2022
RESOLUTION NO. 2022-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA AMENDING SECTION 3.6 OF
CHAPTER III OF THE CITY OF GRAND TERRACE COUNCIL
PROCEDURES SUCH THAT THE MAYOR MAY SIGN LETTERS
IN SUPPORT OF THE LEAGUE OF CALIFORNIA CITY’S AND
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY’S
POSITIONS ON LEGISLATION PENDING BEFORE THE STATE
LEGISLATURE OR THE VOTERS AND, FURTHER, MAKING
CHANGES SO THAT SECTION 3.6 THEREOF IS CONSISTENT
WITH STATE LAW.
WHEREAS, the League of California Cities is a statewide organization of
cities that promotes the interests of California cities by studying legislation and when
necessary, taking positions on said pending legislation and ballot
measures/propositions, to promote and protect the interests of its member; and,
WHEREAS, from time to time the League of California Cities sends requests
for support of its position on certain legislation that is before the State Legislature or
before the voters; and,
WHEREAS, from time to time the California Joint Power Insurance Authority
sends requests for support of its position on certain legislation that is before the State
Legislature or before the voters; and
WHEREAS, the City Council wishes to provide a method for a quick response
to the aforementioned request for support from the League of California Cities and
the California Joint Powers Insurance Authority by authorizing the Mayor to sign
letters of support, on behalf of the City Council, without the necessity of calendaring
the letters on a City Council Agenda for a formal vote; and,
WHEREAS, the City Council on August 10, 2006, adopted the City of Grand
Terrace Council Procedures, which the Council revised on May 25, 2021, to set forth
rules of procedure for the conduct the business of the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS
FOLLOWS:
SECTION 1. Section 3.6 of Chapter III of the City of Grand Terrace Council
Procedures is hereby retitled and amended as follows:
3.6 AUTHORITY TO SIGN LETTERS OF SUPPORT – The Mayor is
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2022-xx CC RESO Page 2 of 3 September 27, 2022
authorized to respond to requests for support from the League of
California Cities and the California Joint Powers Insurance Authority
relating to the respective organizations’ position on legislation before the
State legislature or the voters by signing a letter in support of the
respective organizations’ position on such legislation, on behalf of the
City Council, without a formal vote of the City Council. Prior to signing
the aforementioned letter of support, the request for support from League
of California Cities and/or the California Joint Powers Insurance Authority
shall be distributed to all members of the City Council. Unless the Mayor
or City Manager receives a request from a Council member to place the
request for support on a council agenda within seventy-two hours of the
aforementioned documents being sent, the Mayor may sign the
requested letter of support and cause it to be returned to the League of
California Cities and/or the California Joint Powers Insurance Authority.
SECTION 2. Resolution No. 2018-04 is hereby repealed in its entirety.
SECTION 3. The City Clerk shall certify to the passage and adoption of this
Resolution, and it shall take effect immediately and be in full force and effect.
PASSED, APPROVED AND ADOPTED by the City Council of the City of
Grand Terrace at a regular meeting held on the 27th day of September 2022.
________________________________
Darcy McNaboe
Mayor
ATTEST:
________________________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
________________________________
Adrian R. Guerra
City Attorney
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AGENDA REPORT
MEETING DATE: September 27, 2022 Council Item
TITLE: Approve Agreement with Loma Linda Heating and Air
Conditioning Inc. for Replacement of Ten Ton HVAC Unit
Servicing Grand Terrace Civic Center Community Room
PRESENTED BY: MinuteTraq Admin,
RECOMMENDATION: 1. Approve Agreement with Loma Linda Heating and Air
Conditioning Inc. for replacement of a ten ton HVAC unit
servicing the Grand Terrace Civic Center Community Room
in the amount of $28,689.10 with a 10% Contingency
($2,868.91).
2. Authorize the City Manager to execute the Agreement
subject to City Attorney approval as to form.
2030 VISION STATEMENT:
This staff report supports Goal #2 “Ensuring Our Fiscal Viability.”
BACKGROUND:
The City of Grand Terrace Civic Center building currently has six separate HVAC units,
each unit serving a different section of the building. The ten-ton HVAC package unit
serving the Community Room in City Hall has reached the end of its lifespan and needs
to be replaced with a new ten-ton HVAC package unit based upon recommendation
from the City’s selected HVAC preventative maintenance contractor, Loma Linda Heat
& Air Conditioning Inc.
DISCUSSION:
On May 10, 2022, the City Council selected Loma Linda Heat & Air Conditioning as the
City’s HVAC preventative maintenance contractor. One of the duties assigned to the
contractor as stated in the preventative maintenance contract is “to provide a
comprehensive evaluation of the existing HVAC system at city facilities and provide a
detailed report that includes assessment of the current condition of the system and its
various components as well as recommendations for repair or replacement of
equipment with an estimate of cost”.
After a thorough evaluation of the HVAC package unit serving the community room, the
contractor recommends replacement of the unit. Based on the evaluation, repair would
be the least effective method in repairing the existing unit and more costly option over
the long run.
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Total Compensation
Option 1 Loma Linda Heat &
Air Conditioning, Inc.
$28,689.10
The contractor's and subcontractor’s licenses are valid, in good standing, and
references provided positive feedback. The total compensation for Loma Linda Heat &
Air Conditioning Inc. for replacement of the HVAC unit which includes labor and material
would be $28,689.10, which will be fully provided upon satisfaction by staff. Building
inspections of the work performed will be completed by staff.
The scope of work includes removal and disposal of the existing ten-ton unit, install a
new Carrier Gas/Electric ten-ton package unit, and perform control wiring connection,
electrical connection, and drain line connection.
Installation of a gas line is required for the new unit however work will be performed
under a separate contract by a licensed plumbing contractor. The proposal for the
plumbing work will be provided to Council at a future meeting for approval.
RECOMMENDATION:
Staff is recommending that Council approve an Agreement with Loma Linda Heat & Air
Conditioning, Inc. (attached hereto) in an amount not to exceed $28,689.10 for
replacement of a ten-ton HVAC unit and authorize the City Manager to execute the
agreement subject to City Attorney approval as to form. Alternatively, the City Council
may also reject the proposal.
ENVIRONMENTAL IMPACT:
Replacement from the existing unit will result in transitioning from using an expensive
and ineffective boiler to a clean and low-cost natural gas run package unit.
FISCAL IMPACT:
There will be no fiscal impact to the FY2022-23 Adopted Budget General Fund since the
work will be fully covered by using the Equipment Replacement Reserve Fund.
ATTACHMENTS:
• Loma Linda Heat and Air Conditioning Inc._Proposal AC #2 (PDF)
APPROVALS:
Luis Gardea Completed 09/19/2022 12:44 PM
Finance Completed 09/20/2022 11:59 AM
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City Manager Completed 09/21/2022 1:25 PM
City Council Pending 09/27/2022 6:00 PM
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PROPOSALDate 9/9/2022
Proposal Submitted to:
CITY OF GRAND TERRACE
22795 Barton Rd
Grand Terrace, CA 92313
Site Installation:
Loma Linda Heat and Air Conditioning Inc.
Sales Rep
Miles
Phone(909) 792-1882
Fax (909) 307-1209
Customer Phone
Luis (909)824-6621 ex
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. My signature
below indicates that Loma Linda Heat & Air Conditioning is authorized to do the work as specified.
NOTE: This proposal may be withdrawn if not accepted within 30 days.
All material is guaranteed to be specified. All work to be completed in a workmanlike manner according to standard practices. Any
alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become
an extra charge over and above estimate. All agreements contingent upon strikes, accidents or delays beyond control. Owner to
carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance.
Signature_________________
______
Date_________________
Date_________________
Signature_______________________
PO Box 11609
San Bernardino, CA 92423
CEO Miles Volsch. License #825214
Specifications & Estimates Total
Install New Carrier gas/electric 10 ton 208/230 volt package unit to replace unit #2
for the community room. Model#48FCDM12A2A5-0A0A0 unit installed with vertical
economizer Model#ECD-SRT34/1107-EC. System adapted to existing ductwork and
curb. Control wiring connection, electrical connection, drain line connection, metal
work and labor. System comes T-24 Compliant ready.
Gas line and connection to be made by others.
WARRANTY: 1 year labor warranty
1 year parts
5 years compressor
(If paid by credit card price is increased by 4%: $29,836.66)28,689.10
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AGENDA REPORT
MEETING DATE: September 27, 2022 Council Item
TITLE: Approve Professional Services Agreement for NPDES
Support Services in an Amount Not to Exceed $27,000
PRESENTED BY: Shanita Tillman, Management Analyst
RECOMMENDATION: 1. Approve a Professional Services Agreement between
the City of Grand Terrace and Lynn Merrill and Associates,
Inc., in an amount not to exceed $27,000; and
2. The additional appropriation of $15,000 to the NPDES
departmental fund;
3. Authorize the City Manager to Execute the
Agreement, subject to City Attorney approval as to form.
2030 VISION STATEMENT:
This staff report supports City Council Goal #1, “Ensuring Our Fiscal Viability” and Goal
#2 "Maintain Public Safety".
BACKGROUND:
The City of Grand Terrace uses the services of Lynn Merrill and Associates to assist the
City with the National Discharge Elimination Permit and in years past the agreement
has been less than $10,000 per year.
DISCUSSION:
On August 10, 2022, the City of Grand Terrace received a proposal for NPDES support
services in the amount of not to exceed $15,000. In additional to support services Lynn
Merrill and Associates Inc. will be assisting the City in the view and approval process for
Water Quality Management, including working with the developers on submission of a
Preliminary WQMP, through redline process to final acceptance of the WQMP the cost
of those services at a cost not to exceed $12,000.
FISCAL IMPACT:
Staff is requesting that City Council authorize the City Manager to execute the
agreement with Lynn Merrill and Associates Inc. for $27,000 from fund 10-625-255-000.
Secondly, staff is recommending the additional appropriation of $15,000 to the NPDES
departmental fund to cover the cost of NPDES support services by Lynn Merrill.
ATTACHMENTS:
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• PROPOSAL - GT - FY22-23 NPDES Support Services (PDF)
• Lynn Merrill Agreement (DOCX)
APPROVALS:
Shanita Tillman Completed 09/19/2022 4:12 PM
Finance Completed 09/20/2022 11:59 AM
City Manager Completed 09/21/2022 1:24 PM
City Council Pending 09/27/2022 6:00 PM
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12 Nevada Street, Suite A Redlands, California, 92373 Office: 909-894-4425
August 10, 2022 Konrad Bolowich City Manager City of Grand Terrace 22795 Barton Road
Grand Terrace, CA 92313 REF: NPDES Support Service for FY22-23 Dear Mr. Bolowich:
We are pleased to submit the following proposal to provide NPDES inspection and support services to the City of Grand Terrace for fiscal year 2022-2023. We are currently providing the following services to the city, and would propose to continue providing those services: Preparation of Annual Report – Using data from the CloudCompli and city information, we will prepare all necessary forms and submittals, including certification letters necessary to complete and submit to the San Bernardino County NPDES Program by the statutory and established deadlines. We have been preparing these reports for the City since Fiscal Year 2013-2014.
Attendance at Monthly General Management Meetings – Under the terms of the existing NPDES Permit, the City is required to attend 11 of the scheduled General Management Meetings. Our work includes attending the meetings, reviewing budget and program elements, and making recommendations for action items. Typically, this includes voting on routine matters that may come before the General Management Meeting. In addition, we represent the city at all of the County’s Fiscal subcommittee meetings and are currently co-chair of the Fiscal subcommittee.
NPDES Permit Renewal – The Santa Ana Regional Water Quality Control Board presented a new Regional MS4 Permit in FY21-22. Currently, the Permit is undergoing extensive review by the Tri-County Group, consisting of Orange, Riverside and San Bernardino Counties. Our work will continue to review, comment and advocate for the city during the permit renewal process. This may include attending special Permittee meetings held to review and discuss the elements of the proposed permit, reviewing and making proposed language changes to the Regional Board, attendance at workshops and Regional Board hearings, and other activities in support of the permit renewal. Our team for this effort includes our subconsultant CG Resource Management and Engineering, Inc. and it’s principal Cynthia Gabaldon. Commercial and Industrial Inspection Programs – During the past seven years, we have conducted the City’s
NPDES inspection program on both Commercial and Industrial sites that are subject to the requirements of the permit. Typically, this involves reviewing the City’s business license list for new businesses as well as past inspections, and conducting inspections of high, medium and low priority businesses as set forth in the permit.
This typically has been no more than 50 inspections per year, although the number varies due to the number of medium and low priority businesses that are only required to be inspected every two or five years respectively. High priority businesses are required to be inspected annually, and normally includes full-service restaurants and
auto service businesses, as well as any industrial businesses that are subject to the Industrial General Permit or have the potential for release of pollutants to the MS4 system.
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For the upcoming Fiscal Year, we are recommending that we perform the following additional services. Inspection of Post Construction BMPS – Under the current permit, the city is required to inspect the Post Construction Best Management Practices (BMPs) that are set forth under within each of the applicable Water Quality Management Plans that have been previously approved by the City. We are recommending that the eleven existing WQMP BMPs be inspected in this upcoming year in order to bring the City into compliance with the permit. We anticipate that a not-to-exceed of $15,000 will be adequate for the above work efforts. Our firm has been able to “share the costs” for the Permit review between our clients, thus resulting in a savings to each City. We are proposing the following hourly rates for services:
The following table provides our fixed price for each category of inspections (Industrial, Commercial and Restaurants) which are required under the NPDES program permit. These inspections are subdivided into High
(annual inspections), Medium (inspections every two years) and Low (Inspections once every five years). In the event that we attempt to perform an inspection on a facility that is discovered to be closed, we charge for the time for our travel to the site under “Other”. Post Construction BMPs are also a fixed price per inspection. All
inspection rates are fully burdened, and include travel and administrative preparation time, as well as data entry.
In addition, we are available to provide the following additional service if desired by the city on a fixed price basis: WQMP – Assist the City in the review and approval process for Water Quality Management, including working with the developers on submission of a Preliminary WQMP, through redline process to final acceptance of the WQMP. Our work may include conducting any site inspections necessary to ensure that Best Management Practices and site configuration complies with the requirements set forth in the WQMP. Typically, Preliminary WQMP reviews and redline are a single fixed price, while Final WQMPs shall be priced based on the type of
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project shown in the table below. WQMP review and approval includes three site inspections during the course of actual construction to ensure that the Developer is implementing the requirements of the WQMP on-site, with a
final approval upon completion of each development project. Additional inspections, if required, are at the fully burdened hourly rate shown below for the Senior Consultant / Principal Engineer. The table below provides our current year prices, while the second table below shows the typical project parameters.
The above pricing schedule is for the following project types and sizes:
Final WQMPs Commercial Industrial Residential
Basic 8 acres or less 5 acres or less 19 acres or less
Standard
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WQMP inspections Includes 3 site visits and final approval and mileage. We appreciate the opportunity to provide this proposal, and look forward to continuing our work with the City of
Grand Terrace. Sincerely
Lynn Merrill Principal
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CITY OF GRAND TERRACE
AGREEMENT FOR NPDES SUPPORT SERVICES
This “CITY OF GRAND TERRACE AGREEMENT FOR CONTRACT SERVICES
FOR NPDES SUPPORT SERVICES” (herein “Agreement”) is made and entered into this 27th
day September, 2022, by and between the CITY OF GRAND TERRACE, a California municipal
corporation (“City”) and LYNN MERRILL AND ASSOCIATES, INC, a California limited
liability company (herein “Consultant”).
NOW, THEREFORE, the parties hereto agree as follows:
1. SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all of the terms and conditions of
this Agreement, the Consultant shall perform the work or services set forth in the “Scope of
Services” attached hereto as Exhibit “A” and incorporated herein by reference. Consultant
warrants that it has the experience and ability to perform all work and services required hereunder
and that it shall diligently perform such work and services in a professional and satisfactory
manner.
1.2 Compliance With Law. All work and services rendered hereunder shall
be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the
City and any Federal, State or local governmental agency of competent jurisdiction.
1.3 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its
sole cost and expense such licenses, permits, and approvals as may be required by law for the
performance of the services required by the Agreement.
1.4 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in the “Special Requirements”
attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a
conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the
provisions of Exhibit “B” shall govern.
2. COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Consultant shall be compensated in accordance with the “Schedule of Compensation” attached
hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum
contract amount of Twenty Seven Thousand Dollars ($27,000) (“Contract Sum”).
2.2 Invoices. Each month Consultant shall furnish to City an original invoice
for all work performed and expenses incurred during the preceding month in a form approved
by City’s Director of Finance. By submitting an invoice for payment under this
01247.0006/784435.1 4/18/2022 1
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Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice
shall detail charges for all necessary and actual expenses by the following categories: labor
(by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-
contractor charges shall also be detailed by such categories. Consultant shall not invoice City
for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed, and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, City will use its best efforts to cause Consultant to be paid within
forty five (45) days of receipt of Consultant’s correct and undisputed invoice; however,
Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot
guarantee that payment will occur within this time period. In the event any charges or expenses
are disputed by City, the original invoice shall be returned by City to Consultant for correction
and resubmission. Review and payment by the City of any invoice provided by the Consultant
shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.3 Additional Services. City shall have the right at any time during the
performance of the services, without invalidating this Agreement, to order extra work beyond
that specified in the Scope of Services or make changes by altering, adding to or deducting from
said work. No such extra work may be undertaken unless a written order is first given by the
Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum
for the actual cost of the extra work, and/or (ii) the time to perform this Agreement, which said
adjustments are subject to the written approval of the Consultant. Any increase in compensation
of up to ten percent (10%) of the Contract Sum but not exceeding a total contract amount of Five
Thousand Dollars ($5,000) or in the time to perform of up to ninety (90) days may be approved
by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be
approved by the City Council. No claim for an increase in the Contract Sum or time for
performance shall be valid unless the procedures established in this Section are followed.
3. PERFORMANCE SCHEDULE
Agreement.
3.1 Time of Essence. Time is of the essence in the performance of this
3.2 Schedule of Performance. Consultant shall commence the services
pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all
services within the time period(s) established in the “Schedule of Performance” attached hereto
as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant,
extensions to the time period(s) specified in the Schedule of Performance may be approved in
writing by the Contract Officer but not exceeding thirty (30) days cumulatively.
3.3 Force Majeure. The time period(s) specified in the Schedule of
Performance for performance of the services rendered pursuant to this Agreement shall be
extended because of any delays due to unforeseeable causes beyond the control and without the
fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public
enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions,
riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency,
including the City, if the Consultant shall within ten (10) days of the commencement of such
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delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall
ascertain the facts and the extent of delay, and extend the time for performing the services for the
period of the enforced delay when and if in the judgment of the Contract Officer such delay is
justified. The Contract Officer’s determination shall be final and conclusive upon the parties to
this Agreement. In no event shall Consultant be entitled to recover damages against the City for
any delay in the performance of this Agreement, however caused, Consultant’s sole remedy
being extension of the Agreement pursuant to this Section.
3.4 Term. Unless earlier terminated in accordance with Article 7 of this
Agreement, this Agreement shall continue in full force and effect until completion of the services
but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule
of Performance (Exhibit “D”) .
4. COORDINATION OF WORK
4.1 Representative of Consultant. Douglas L. Goodman is hereby designated
as being the representative of Consultant authorized to act on its behalf with respect to the work
and services specified herein and make all decisions in connection therewith. All personnel of
Consultant and any authorized agents shall be under the exclusive direction of the representative
of Consultant. Consultant shall utilize only competent personnel to perform services pursuant
to this Agreement. Consultant shall make every reasonable effort to maintain the stability and
continuity of Consultant’s staff and subcontractors, and shall keep City informed of any changes.
4.2 Contract Officer. City Manager, or such person as may be designated by
the City Manager, is hereby designated as being the representative the City authorized to act in
its behalf with respect to the work and services specified herein and to make all decisions in
connection therewith (“Contract Officer”).
4.3 Prohibition Against Subcontracting or Assignment. Consultant shall not
contract with any entity to perform in whole or in part the work or services required hereunder
without the express written approval of the City. Neither this Agreement nor any interest herein
may be assigned or transferred, voluntarily or by operation of law, without the prior written
approval of City. Any such prohibited assignment or transfer shall be void.
4.4 Independent Contractor. Neither the City nor any of its employees shall
have any control over the manner, mode or means by which Consultant, its agents or employees,
perform the services required herein, except as otherwise set forth. Consultant shall perform all
services required herein as an independent contractor of City with only such obligations as are
consistent with that role. Consultant shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City, or that it is a member of a joint
enterprise with City.
5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages. The Consultant shall procure and maintain, at its
sole cost and expense, in a form and content satisfactory to City, during the entire term of this
Agreement including any extension thereof, the following policies of insurance which shall
cover all elected and appointed officers, employees and agents of City:
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(a) Commercial General Liability Insurance (Occurrence Form CG0001 or
equivalent). A policy of comprehensive general liability insurance written on a per occurrence
basis for bodily injury, personal injury and property damage. The policy of insurance shall be in
an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used,
either the general aggregate limit shall apply separately to this contract/location, or the general
aggregate limit shall be twice the occurrence limit.
(b) Worker ’s Compensation Insuran ce. A policy of worker’s compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
(c) Automotive Insurance ( Form CA 0001 (Ed 1/87) i ncluding “any auto” and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
either (i) bodily injury liability limits of $100,000 per person and $300,000 per occurrence and
property damage liability limits of $150,000 per occurrence or (ii) combined single limit liability
of $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars, and
any other automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant’s profession. This coverage may be written on a “claims made” basis, and must
include coverage for contractual liability. The professional liability insurance required by this
Agreement must be endorsed to be applicable to claims based upon, arising out of or related to
services performed under this Agreement. The insurance must be maintained for at least 5
consecutive years following the completion of Consultant’s services or the termination of this
Agreement. During this additional 5-year period, Consultant shall annually and upon request of
the City submit written evidence of this continuous coverage.
(e) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
(f) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated
herein.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or officers, employees or agents may apply in excess of, and not contribute
with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and
contribution it may have against the City, officers, employees and agents and their respective
insurers. The insurance policy must specify that where the primary insured does not satisfy the
self-insured retention, any additional insured may satisfy the self-insured retention. All of said
policies of insurance shall provide that said insurance may not be amended or cancelled by the
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insurer or any party hereto without providing thirty (30) days prior written notice by certified
mail return receipt requested to the City. In the event any of said policies of insurance are
cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance
in conformance with this Section 5.1 to the Contract Officer. No work or services under this
Agreement shall commence until the Consultant has provided the City with Certificates of
Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the
above insurance coverages and said Certificates of Insurance or binders are approved by the
City. City reserves the right to inspect complete, certified copies of and endorsement to all
required insurance policies at any time. Any failure to comply with the reporting or other
provisions of the policies including breaches or warranties shall not affect coverage provided to
City.
The insurance required by this Agreement shall be satisfactory only if issued by
companies qualified to do business in California, rated “A” or better in the most recent edition of
Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a
financial category Class VII or better, unless such requirements are waived by the City’s Risk
Manager or other designee of the City due to unique circumstances.
5.3 Indemnification. To the full extent permitted by law, Consultant agrees
to indemnify, defend and hold harmless the City, its officers, employees and agents
(“Indemnified Parties”) against, and will hold and save them and each of them harmless from,
any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to
persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether
actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any
person, firm or entity arising out of or in connection with the negligent performance of the work,
operations or activities provided herein of Consultant, its officers, employees, agents,
subcontractors, or invitees, or any individual or entity for which Consultant is legally liable
(“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or
arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any
term, provision, covenant or condition of this Agreement, and in connection therewith:
a. Consultant will defend any action or actions filed in connection
with any of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorney’s fees incurred in connection therewith;
b. Consultant will promptly pay any judgment rendered against the
City, its officers, agents or employees for any such claims or liabilities arising out of or in
connection with the negligent performance of or failure to perform such work, operations or
activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers,
agents, and employees harmless therefrom;
c. In the event the City, its officers, agents or employees is made a
party to any action or proceeding filed or prosecuted against Consultant for such damages or
other claims arising out of or in connection with the negligent performance of or failure to
perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the
City, its officers, agents or employees, any and all costs and expenses incurred by the City, its
officers, agents or employees in such action or proceeding, including but not limited to, legal
costs and attorney’s fees.
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Consultant shall incorporate similar indemnity agreements with its subcontractors
and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore,
and failure of City to monitor compliance with these provisions shall not be a waiver hereof.
This indemnification includes claims or liabilities arising from any negligent or wrongful act,
error or omission, or reckless or willful misconduct of Consultant in the performance of
professional services hereunder. The provisions of this Section do not apply to claims or
liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the
fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s
negligence, except that design professionals’ indemnity hereunder shall be limited to claims and
liabilities arising out of the negligence, recklessness or willful misconduct of the design
professional. The indemnity obligation shall be binding on successors and assigns of Consultant
and shall survive termination of this Agreement.
6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records. Consultant shall keep, and require subcontractors to keep, such
ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other
documents relating to the disbursements charged to City and services performed hereunder (the
“books and records”), as shall be necessary to perform the services required by this Agreement
and enable the Contract Officer to evaluate the performance of such services and shall keep such
records for a period of three years following completion of the services hereunder. The Contract
Officer shall have full and free access to such books and records at all times during normal
business hours of City, including the right to inspect, copy, audit and make records and transcripts
from such records.
6.2 Reports. Consultant shall periodically prepare and submit to the
Contract Officer such reports concerning the performance of the services required by this
Agreement or as the Contract Officer shall require.
6.3 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than the City without prior written
authorization from the Contract Officer.
(b) Consultant shall not, without prior written authorization from the Contract
Officer or unless requested by the City Attorney, voluntarily provide documents, declarations,
letters of support, testimony at depositions, response to interrogatories or other information
concerning the work performed under this Agreement. Response to a subpoena or court order
shall not be considered “voluntary” provided Consultant gives the City notice of such court order
or subpoena.
(c) If Consultant provides any information or work product in violation of this
Agreement, then the City shall have the right to reimbursement and indemnity from Consultant
for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of
Consultant’s conduct.
C.12.b
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(d) Consultant shall promptly notify the City should Consultant be served
with any summons, complaint, subpoena, notice of deposition, request for documents,
interrogatories, request for admissions or other discovery request, court order or subpoena from
any party regarding this Agreement and the work performed thereunder. The City retains the
right, but has no obligation, to represent Consultant or be present at any deposition, hearing or
similar proceeding. Consultant agrees to cooperate fully with the City and to provide the City
with the opportunity to review any response to discovery requests provided by Consultant.
6.4 Ownership of Documents. All studies, surveys, data, notes, computer
files, reports, records, drawings, specifications, maps, designs, photographs, documents and other
materials (the “documents and materials”) prepared by Consultant in the performance of this
Agreement shall be the property of the City and shall be delivered to the City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by the City of its
full rights of ownership use, reuse, or assignment of the documents and materials hereunder.
Moreover, Consultant with respect to any documents and materials that may qualify as “works
made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed
“works made for hire” for the City.
7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law. This Agreement shall be interpreted, construed and
governed both as to validity and to performance of the parties in accordance with the laws of the
State of California. Legal actions concerning any dispute, claim or matter arising out of or in
relation to this Agreement shall be instituted in the Superior Court of the County of San
Bernardino, State of California. In the event of litigation in a U.S. District Court, venue shall lie
exclusively in the Central District of California, in the County of San Bernardino, State of
California.
7.2 Disputes; Default. In the event that Consultant is in default under the
terms of this Agreement, the City shall not have any obligation or duty to continue compensating
Consultant for any work performed after the date of default. Instead, the City may give notice to
Consultant of the default and the reasons for the default. The notice shall include the timeframe
in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but
may be extended, if circumstances warrant. During the period of time that Consultant is in
default, the City shall hold all invoices and shall, when the default is cured, proceed with
payment on the invoices. If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article.
7.3 Legal Action. In addition to any other rights or remedies, either party
may take legal action, in law or in equity, to cure, correct or remedy any default, to recover
damages for any default, to compel specific performance of this Agreement, to obtain
declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this
Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory
claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue any
legal action under this Agreement.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
C.12.b
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of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.4 Termination Prior to Expiration of Term. This Section shall govern any
termination of this Contract except as specifically provided in the following Section for
termination for cause. The City reserves the right to terminate this Contract at any time, with or
without cause, upon written notice to Consultant. In addition, the Consultant may terminate this
Contract at any time for cause, upon sixty (60) days’ advance written notice to City. Upon
receipt of any notice of termination, Consultant shall immediately cease all services hereunder
except such as may be specifically approved by the Contract Officer. Except where the Consultant
has initiated termination, the Consultant shall be entitled to compensation for all services
rendered prior to the effective date of the notice of termination and for any services authorized
by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as
may be approved by the Contract Officer. In the event the Consultant has initiated termination,
the Consultant shall be entitled to compensation only for the reasonable value of the work product
actually produced hereunder, but not exceeding the compensation provided
therefore in the Schedule of Compensation Exhibit “C”. In the event of termination without
cause pursuant to this Section, the terminating party need not provide the non-terminating party
with the opportunity to cure pursuant to Section 7.2.
7.5 Termination for Default of Consultant. If termination is due to the
failure of the Consultant to fulfill its obligations under this Agreement, City may, after
compliance with the provisions of Section 7.2, take over the work and prosecute the same to
completion by contract or otherwise, and the Consultant shall be liable to the extent that the total
cost for completion of the services required hereunder exceeds the compensation herein
stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City
may withhold any payments to the Consultant for the purpose of set-off or partial payment of the
amounts owed the City as previously stated.
8. MISCELLANEOUS
8.1 Covenant Against Discrimination. Consultant covenants that, by and for
itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall
be no discrimination against or segregation of, any person or group of persons on account of
race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin,
ancestry, or other protected class in the performance of this Agreement. Consultant shall take
affirmative action to ensure that applicants are employed and that employees are treated during
employment without regard to their race, color, creed, religion, sex, gender, sexual orientation,
marital status, national origin, ancestry, or other protected class
8.2 Non-liability of City Officers and Employees. No officer or employee
of the City shall be personally liable to the Consultant, or any successor in interest, in the event
of any default or breach by the City or for any amount, which may become due to the Consultant
or to its successor, or for breach of any obligation of the terms of this Agreement.
8.3 Notice. Any notice, demand, request, document, consent, approval, or
communication either party desires or is required to give to the other party or any other person
shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of
C.12.b
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the City, to the City Manager and to the attention of the Contract Officer (with her/his name and
City title), City of Grand Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case
of the Consultant, to the person(s) at the address designated on the execution page of this
Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
8.4 Integration; Amendment. It is understood that there are no oral
agreements between the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements and understandings, if
any, between the parties, and none shall be used to interpret this Agreement. This Agreement
may be amended at any time by the mutual consent of the parties by an instrument in writing.
8.5 Severability. In the event that part of this Agreement shall be declared
invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such
invalidity or unenforceability shall not affect any of the remaining portions of this Agreement
which are hereby declared as severable and shall be interpreted to carry out the intent of the
parties hereunder unless the invalid provision is so material that its invalidity deprives either
party of the basic benefit of their bargain or renders this Agreement meaningless.
8.6 Waiver. No delay or omission in the exercise of any right or remedy by
non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. A party’s consent to or approval of any act by the other party requiring the party’s
consent or approval shall not be deemed to waive or render unnecessary the other party’s consent
to or approval of any subsequent act. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or any other provision
of this Agreement.
8.7 Attorney’s Fees. If either party to this Agreement is required to initiate
or defend or made a party to any action or proceeding in any way connected with this Agreement,
the prevailing party in such action or proceeding, in addition to any other relief which any
be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees, whether or
not the matter proceeds to judgment.
8.8 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
8.9 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
8.10 Warranty & Representation of Non-Collusion. No official, officer, or
employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any
official, officer, or employee of City participate in any decision relating to this Agreement which
may affect his/her financial interest or the financial interest of any corporation, partnership, or
C.12.b
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association in which (s)he is directly or indirectly interested, or in violation of any corporation,
partnership, or association in which (s)he is directly or indirectly interested, or in violation of any
State or municipal statute or regulation. The determination of “financial interest” shall be
consistent with State law and shall not include interests found to be “remote” or “noninterests”
pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that
it has not paid or given, and will not pay or give, to any third party including, but not limited to,
any City official, officer, or employee, any money, consideration, or other thing of value as a
result or consequence of obtaining or being awarded any agreement. Consultant further warrants
and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or
collusion that would result in the payment of any money, consideration, or other thing of value to
any third party including, but not limited to, any City official, officer, or employee, as a result of
consequence of obtaining or being awarded any agreement. Consultant is aware of and
understands that any such act(s), omission(s) or other conduct resulting in such payment of
money, consideration, or other thing of value will render this Agreement void and of no force or
effect.
Consultant’s Authorized Initials
8.11 Corporate Authority. The persons executing this Agreement on behalf
of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing
this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the
entering into this Agreement does not violate any provision of any other Agreement to which
said party is bound. This Agreement shall be binding upon the heirs, executors, administrators,
successors and assigns of the parties.
[Signatures on the following page.]
C.12.b
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
City of Grand Terrace, a municipal corporation
ATTEST:
Konrad Bolowich, City Manager
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
Adrian R. Guerra, City Attorney
CONSULTANT:
LYNN MERRILL AND ASSOCIATES, INC, a
California limited liability company
By:
Name: Lynn Merrill
Title: President
By:
Name:
Title:
Address: 12 Nevada Street, Suite A
Redlands, California 92373
Tel: 909-894-4425
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER
RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
C.12.b
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On , 2022 before me, , personally appeared , proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
PARTNER(S) LIMITED
GENERAL NUMBER OF PAGES
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE
C.12.b
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01247.0006/784435.1 4/18/2022
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On , 2022 before me, , personally appeared , proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
PARTNER(S) LIMITED
GENERAL NUMBER OF PAGES
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE
C.12.b
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EXHIBIT “A”
SCOPE OF SERVICES
I. Preparation of Annual Report - Using data from the CloudCompli and city information,
prepare all necessary forms and submittals, including certification letters necessary to
complete and submit to the San Bernardino County NPDES Program by the statutory and
established deadlines.
II. Attendance at Monthly General Management Meetings - Under the terms of the existing
NPDES Permit, the City is required to attend 11 of the scheduled General Management
Meetings. Work includes attending the meetings, reviewing budget and program elements,
and making recommendations for action items. This includes voting on routine matters that
may come before the General Management Meeting. In addition, we represent the city at all
of the County’s Fiscal subcommittee meetings and are currently co-chair of the Fiscal
subcommittee.
III. NPDES Permit Renewal - This may include attending special Permittee meetings held to
review and discuss the elements of the proposed permit, reviewing and making proposed
language changes to the Regional Board, attendance at workshops and Regional Board
hearings, and other activities in support of the permit renewal. Our team for this effort
includes our subconsultant CG Resource Management and Engineering, Inc. and it’s
principal Cynthia Gabaldon.
IV. Commercial and Industrial Inspection Programs - Conduct the City’s NPDES
inspection program on both Commercial and Industrial sites that are subject to the
requirements of the permit. Typically, this involves reviewing the City’s business license
list for new businesses as well as past inspections, and conducting inspections of high,
medium and low priority businesses as set forth in the permit. This typically has been no
more than 50 inspections per year, although the number varies due to the number of medium
and low priority businesses that are only required to be inspected every two or five years
respectively. High priority businesses are required to be inspected annually, and normally
includes full-service restaurants and auto service businesses, as well as any industrial
businesses that are subject to the Industrial General Permit or have the potential for release
of pollutants to the MS4 system.
V. Inspection of Post Construction BMPS - Under the current permit, the city is required to
inspect the Post Construction Best Management Practices (BMPs) that are set forth under
within each of the applicable Water Quality Management Plans that have been previously
approved by the City.
VI. WQMP - Assist the City in the review and approval process for Water Quality
Management, including working with the developers on submission of a Preliminary
C.12.b
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WQMP, through redline process to final acceptance of the WQMP. Work may include
conducting any site inspections necessary to ensure that Best Management Practices and
site configuration complies with the requirements set forth in the WQMP. Typically,
Preliminary WQMP reviews and redline are a single fixed price, while Final WQMPs shall
be priced based on the type of project shown in the table below. WQMP review and approval
includes three site inspections during the course of actual construction to ensure that the
Developer is implementing the requirements of the WQMP on-site, with a final approval
upon completion of each development project. Additional inspections, if required, are at the
fully burdened hourly rate shown below for the Senior Consultant / Principal Engineer.
VII. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
C.12.b
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B-1 01247.0006/784435.1 4/18/2022
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
C.12.b
Packet Pg. 196
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01247.0006/784435.1 4/18/2022
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. The total compensation for the Services shall not exceed $27,000 as provided in
Section 2.1 of this Agreement.
A. NTE $15,000 for items I-V listed in the Scope of Services
B. The remaining $12,000 is for WQMP inspection services
II. Within the budgeted amounts for each Task, and with the approval of the Contract
Officer, funds may be shifted from one Task subbudget to another so long as the
Contract Sum is not exceeded per Section 2.1, unless Additional Services are
approved per Section 1.8.
III. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and
travel properly charged to the Services.
C.12.b
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D-1
01247.0006/784435.1 4/18/2022
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Consultant shall perform and complete all Services within 30 days from the date of
Notice to Proceed issued by the Contract Officer.
C.12.b
Packet Pg. 198
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES SEPTEMBER 13, 2022
Council Chamber Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace
ATTACHMENTS TO
September 13, 2022
City Council Minutes
PowerPoint Presentations
City of Grand Terrace
Unfunded Pension
Liability
Unfunded Pension Liability
Unfunded Pension Liability CalPERS
For CalPERS, the City has three plans, Miscellaneous Plan, PEPRA Miscellaneous Plan,
and the Miscellaneous Second Tier Plan. Per the CalPERS Actuarial Valuation dated
June 30, 2020, the unfunded liability and funded ratio for each of the Plans is as follows:
Misc.PEPRA Second
Plan Plan Tier Plan
Unfunded Accrued Liability 5,526,787$ 56,733$ 53,849$
Funded Ratio 67.70%88.50%91.20%
June 30, 2020 Valuations
Unfunded Pension Liability
The Normal Costs are based on the City’s payroll and are reasonable and
within the City’s annual budget.We need to have a way to reduce the UAL
payment or find an alternative way to fund it annually.
Misc.PEPRA Second
Plan Plan Tier Plan Total
Normal Cost 7,731$ 47,544$ 31,938$ 87,213$
UAL Contribution 579,800 10,202 7,856 597,858
587,531$ 57,746$ 39,794$ 685,071$
Unfunded Pension Liability
Reasons to Prefund
•Greater expected rate of return (discount rate)which lowers your liabilities.
•Investment flexibility with Section 115 Trust compared to restrictions on general
fund investments (Govt. Code 53216).
•Contributions into trust are “assets”that offset liabilities on the financial statements.
•Can help with the City’s credit ratings.
•Prefunding has no downside other than market fluctuation (like pension).
Unfunded Pension Liability
•At its meeting of June 14,2022,Council indicated they would like to further explore the use of a
Section 115 Trust to address the City’s unfunded liabilities.
•In compliance with this direction,staff contacted four providers to solicit proposals from qualified
vendors for IRS Section 115 Pension Trust Services.Finance staff reviewed,compared,and
evaluated the respective proposal responses.
•In total,the City received three responses to the request for information:CalPERS,Keenan,and
PARS.The fourth provider PFM declined to respond.Finance Staff found all three firms to be
professionally qualified to provide trust services.Staff were unanimous in recommending PARS for
providing trust services based on qualifications,experience,staff knowledge,cost,and ease of
administrative process.
•PARS has the most IRS Section 115 pension trusts under management,managing over 420 separate
trusts.PARS provided strong experience and a knowledgeable working group for the City.
Unfunded Pension Liability
•We are looking for alternative ways to increase the funded ratio and reduce our annual costs for
CalPERS and one such option is a Section 115 Trust as offered by PARS.CalPERS is making the
following changes which will directly affect the unfunded liability amounts and employer
contributions,lowering the discount rate from 7%to 6.8%and shortening the amortization period
for the UAL from 30 years to 20 years.
•This would provide the City with an alternative to sending funds to CalPERS that will allow for
greater local control over assets,investment by a professional fund management team selected and
monitored by the City,with future excess contributions transferred to CalPERS at the City’s
discretion to reduce the City’s Net Pension Liability.
Unfunded Pension Liability
IRS Section 115 Trust
Governmental entities can establish an IRS Section 115 Trust,these are irrevocable and must be usedforpensionorOPEBobligations.A couple of the companies that provide the Section 115 Trusts haveIRSPrivateLetterRulingsontheirPlans.CalPERS also offers a Section 115 Trust.
This would provide the City with an alternative to sending funds to CalPERS that will allow forgreaterlocalcontroloverassets,investment by a professional fund management team selected andmonitoredbytheCity,with future excess contributions transferred to CalPERS at the City’s discretiontoreducetheCity’s Net Pension Liability.
These programs can be established as a multiple employer trust so that public agencies regardless ofsizecanjointheprogramtoreceivethenecessaryeconomiesofscaletokeepadministrativefeeslowandavoidanysetupcosts.The trust permits the City,under federal and state law,to invest in a morediversifiedarrayofinvestmentstomaximizeinvestmentreturnslongterm.
Unfunded Pension Liability
Expected benefits offered by the PARS PRSP include:
•Contributions placed in an exclusive benefit trust could address the City’s Net Pension Liability
•Investment flexibility with Section 115 Trust compared to restrictions on general fund
investments (Govt. Code 53216)
•Increased risk diversification of plan assets through different asset management
•Investments can be tailored to the City’s unique demographics
•Oversight and control of fund management selection, monitoring of performance and ability to
replace fund management based on performance criteria
•Increased flexibility on use of trust assets (i.e., trust assets can be accessed at any time as long as
the assets are used to fund the City’s pension obligations)
•Lower investment management and administrative expenses compared to CalPERS
•Potential for positive rating agency and investor consideration.
Unfunded Pension Liability
•The program has been established as a multiple employer trust so that public agencies regardless
of size can join the program to receive the necessary economies of scale to keep administrative
fees low and avoid any setup costs.The trust permits the City,under federal and state law,to
invest in a more diversified array of investments to maximize investment returns long term.
•PARS has partnered with US Bank to serve as trustee and its sub-adviser HighMark Capital
Management,Inc.,to provide investment management services for the program.
Unfunded Pension Liability
Possible Funding Options
•Pension Obligation Bonds
•Use one-time revenue sources, such as proceeds from the sale of property
•Lower the minimum General Fund Reserve level percentage
•Contribute a certain percentage of any given year’s realized General Fund surplus
•Annual appropriation in each year’s budget
Staff is recommending using a portion of the proceeds from the sale of the Fire Station
Unfunded Pension Liability
Staff is recommending the City Council adopt the resolution authorizing participation in the PARS
Post-Employment Benefits Trust Program administered by Public Agency Retirement Services
(PARS)and U.S.Bank,appointing the City Manager as the City’s Plan Administrator,and
authorizing the City Clerk to execute the documents and to implement the Program.
Unfunded Pension Liability
•Questions
City of Grand Terrace
Unfunded Other Post-
Employment Benefits
(OPEB) Liability
Unfunded OPEB Liability
▪The City of Grand Terrace provides certain medical benefits to eligible retirees.To be
eligible to receive the benefits,retirees must have retired directly from the City under
CalPERS with a service or disability retirement.Such benefits are commonly referred to as
Other Post-Employment Benefits (“OPEB”).
▪At present,Public Agencies have two options for covering OPEB costs.One option is
referred to as “pay-as-you-go,”where an employer makes the required insurance premium
payments for its retirees as those premiums are due,out of its current year operating
budget.This is the City’s current method.The other option is “pre-funding,”where funds
are set aside in a dedicated trust account.Establishing and funding an OPEB trust ensures
than an employer can meet its future obligations by leveraging the higher yields,thus
decreasing the amount needed to be paid by the City’s General Fund.
Unfunded OPEB Liability
▪The Government Accounting Standards Board (GASB 75)requires agencies to account for and
disclose their OPEB costs for all active and retired employees.
▪As of the most recent valuation (June 2019)the City's Net OPEB Liability is $1,964,307 million
for benefits already earned.
▪At its meeting of June 14,2022,Council indicated they would like to further explore the use of a
Section 115 Trust to address the City’s unfunded liabilities.This report to the City Council is a
recommendation to setup a Section 115 Trust to better plan for and manage the City’s OPEB
unfunded liability.
▪Staff contacted four providers to solicit proposals from qualified vendors for IRS Section 115
OPEB Trust Services.Finance staff reviewed,compared,and evaluated the respective proposal
responses.Interviews were conducted by the Interim Finance Director with each respondent.
▪In total,the City received three responses to the request for information:CalPERS,Keenan,and
PARS.The fourth provider PFM declined to respond.Finance Staff found all three firms to be
professionally qualified to provide trust services.
Unfunded OPEB Liability
▪Staff were unanimous in recommending CalPERS for providing trust services based on
qualifications,experience,staff knowledge,cost,and ease of administrative process.
▪The California Public Employee Retirement System (CalPERS)has established a program called
the California Employers’Retiree Benefit Trust (CERBT),which is an IRS Section 115 Trust set
up for the sole purpose of receiving employer contributions that will pay for OPEB costs.This
program has been around since 2007 with $15.3 billion in assets under management and has
over 600 participants including cities,counties,school districts,and special districts
▪As CERBT is an IRS approved Section 115 Irrevocable Trust,this action would allow funds
deposited into the trust to earn market rates of return greater than otherwise allowed by the City's
investment policy and will offset the City's Unfunded Actuarial Accrued Liability thereby
providing a more secure financial future for the City.
Unfunded OPEB Liability
Reasons to Prefund
▪Greater expected rate of return (discount rate)which lowers your liabilities.
▪Investment flexibility with Section 115 Trust compared to restrictions on general fund
investments (Govt. Code 53216).
▪Contributions into trust are “assets”that offset liabilities on the financial statements.
▪Can help with the City’s credit ratings.
▪OPEB assets are accessible for OPEB expenses at any time.
▪Prefunding has no downside other than market fluctuation (like pension).
Unfunded OPEB Liability
The City would have total financial control of the Section 115 Trust.At this time,staff is recommending a one-time contribution toopenthe115Trust.There is no required annual funding amount.The City can make deposits into the Trust as funds becomeavailabletotheCity.
Additional benefits are provided below:
Higher-yielding investments
The CERBT program has averaged 8.06%yield over the past 10 years,with current yields being closer to 6.50%-7%.With
higher yield,the City would benefit from the effects of compounding interest.
Reduce unfunded liabilities and future contributions
The CERBT program provides the City the ability to utilize the interest earned to pay the annual contribution and unfunded
OPEB liability.
Improve financial reporting outcomes
The OPEB actuary would utilize the CERBT’s discount rate,instead of the US Treasury Bond Buyer rate,lowering the City’s
overall OPEB liability.This would improve City’s overall financial condition.
CalPERS low administrative fee of 10 basis points (0.1%)
CalPERS CERBT program is the largest provider of Section 115 Trusts with the lowest Administrative Fee at 10 basis points.
CalPERS will not invoice the City separately for their service;the agency would debit the cost out of the interest earned.
Unfunded OPEB Liability
Unfunded Other Post Employment Benefit Plan
The City’s OPEB Plan currently does not have any plan assets and is a pay as you go.We
budget and make the retiree medical premiums each fiscal year which is approximately
$36,000 per fiscal year.
As of June 30,2021 the unfunded OPEB Liability was $1,964,307 with a discount rate of
1.92%,because the City does not have any plan assets.
Unfunded OPEB Liability
Possible Funding Options
▪Use one-time revenue sources, such as proceeds from the sale of property
▪Lower the minimum General Fund Reserve level percentage
▪Contribute a certain percentage of any given year’s realized General Fund surplus
▪Annual appropriation in each year’s budget
Staff is recommending using a portion of the proceeds from the sale of the Fire Station
Unfunded OPEB Liability
▪CERBT does come with risk in that it would be more prone to market and economic
volatility compared to the City’s current investment in LAIF or CAMP. Also,the IRS
Section 115 Trust is irrevocable,meaning the investment can be only utilized for OPEB
costs and not to pay for other unforeseen costs.
▪Staff recommends the City Council approve a Prefunding Agreement and election to
pre-fund Other Post-Employment Benefits (“OPEB”)through the California Employers’
Retiree Benefit Trust (“CERBT”)fund administered through the California Public
Employees’Retirement System (“CalPERS”);authorize the City Manager (or designee)to
execute all documents to fund and maintain participation in the trust;and authorize staff
to file the necessary forms with CalPERS and to make an initial investment of $100,000.
Unfunded OPEB Liability
•Questions