10/11/2022CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● OCTOBER 11, 2022
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other
matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak
card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the
Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting
by dialing the following telephone number and you will be placed in the waiting room, muted until it is your
turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 817 7635 5747
Password: 906144
The City wants you to know that you can also submit your comments by email to
ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments
for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are
unable to email, please call the City Clerk’s Office at (909) 954-5207 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment
period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish
to comment on. Comments that you want read to the City Council will be subject to the three (3) minute
time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the
agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to
investigate and/or schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this
agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor
Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For
further information regarding agenda items, please contact the office of the City Clerk at (909) 954-9207,
or via e-mail at dthomas@grandterrace-ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Clerk’s Office, (909) 954-5207 at least 48 hours prior to the advertised
starting time of the meeting. This will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. Later requests will be accommodated to the extent feasible.
Agenda Grand Terrace City Council October 11, 2022
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Darcy McNaboe
Mayor Pro Tem Bill Hussey
Council Member Sylvia Robles
Council Member Doug Wilson
Council Member Jeff Allen
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B. SPECIAL PRESENTATIONS
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Regular Meeting – 09/27/2022
DEPARTMENT: CITY CLERK
3. August 18, 2022 Planning Commission Meeting Minutes Update
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council October 11, 2022
City of Grand Terrace Page 3
4. Adoption of Resolutions Updating the Signature Authority for the City's Bank of America,
California Asset Management Program, LAIF, US Bank Safekeeping, Arrowhead Credit
Union, MIDAmerica, and Empower Retirement Accounts
RECOMMENDATION:
Adopt the attached Resolutions updating the Signature Authority for the City’s Bank of
America, California Asset Management Program, LAIF, US Bank Safekeeping,
Arrowhead Credit Union, MIDAmerica, and Empower Retirement Accounts
DEPARTMENT: FINANCE
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. PUBLIC HEARINGS - NONE
F. NEW BUSINESS
5. Report on Sale of Child Care Facility's Proceeds
RECOMMENDATION:
Receive and File
DEPARTMENT: FINANCE
G. UNFINISHED BUSINESS
6. Funding for PARS Section 115 Trust
RECOMMENDATION:
Consider amount for the initial funding for the PARS Section 115 Trust
DEPARTMENT: FINANCE
Agenda Grand Terrace City Council October 11, 2022
City of Grand Terrace Page 4
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic
Plan, if a City Council Member is interested in a task or project that will require more
than one hour of staff time to complete, the item will be agendized to ask the City
Council if time should be spent on preparing a report on the proposed item. In
accordance with this policy, this is the opportunity for City Council Members to request
that an item be placed on a future agenda and authorize staff to prepare an agenda
report. To ensure compliance with the Brown Act, the request shall be submitted to the
City Manager at least one week in advance of the meeting so that the topic can be
included on the agenda under this section. In order for any listed item to be placed on a
future agenda, the City Council must act by formal motion (i.e., requires a motion and a
second) to direct the City Manager to place the item on a future agenda. Pursuant to the
requirements of the Brown Act, no other items may be considered other than those
listed below.
1. Explore Steps to Secure a Post Office Location in Grand Terrace
Requested by: Mayor Darcy McNaboe
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Doug Wilson
Council Member Sylvia Robles
Mayor Pro Tem Bill Hussey
Mayor Darcy McNaboe
J. CITY MANAGER COMMUNICATIONS
K. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(c); one or more
potential cases
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(b);
one or more potential cases
Agenda Grand Terrace City Council October 11, 2022
City of Grand Terrace Page 5
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, October 25, 2022, at
6:00 PM. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● SEPTEMBER 27, 2022
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday,
September 27, 2022, at 6:30 p.m.
INVOCATION
The Invocation was led by Pastor Rex Arnold of CenterPoint Church.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Doug Wilson.
Attendee Name Title Status Arrived
Darcy McNaboe Mayor Present
Bill Hussey Mayor Pro Tem Present
Sylvia Robles Council Member Present
Doug Wilson Council Member Present
Jeff Allen Council Member Present
Konrad Bolowich City Manager Present
Jamie Traxler Assistant City Attorney Present
Debra Thomas City Clerk Present
Terry Shea Interim Finance Director Present
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Konrad Bolowich, City Manager announced that Agenda Item No. C.9, “Adoption of
Resolutions Updating the signature Authority for the City’s & Successor Agency’s (As
Applicable) Bank of America, California Asset Management Program, LAIF, US Bank
Safekeeping, Arrowhead Credit Union, MIDAmerica, and Empower Retirement
Accounts”, is being pulled from the September 27, 2022, agenda.
B. SPECIAL PRESENTATIONS
The City Council presented Certificates of Recognition to the Grand Terrace Little
League softball and baseball teams celebrating their 2022 All-Star District 21
Championship achievements.
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Minutes Grand Terrace City Council September 27, 2022
City of Grand Terrace Page 2
C. CONSENT CALENDAR
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bill Hussey, Mayor Pro Tem
SECONDER: Sylvia Robles, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 09/13/2022
APPROVE THE REGULAR MEETING MINUTES OF SEPTEMBER 13, 2022
3. City Department Monthly Activity Report - July 2022
RECEIVE AND FILE.
4. Approval of the August-2022 Check Register in the Amount of $813,132.93
APPROVE THE CHECK REGISTER NO. 08312022 IN THE AMOUNT OF $813,132.93
AS SUBMITTED, FOR THE MONTH ENDING AUGUST 31, 2022.
8. The City Council of the City of Grand Terrace Issue a Letter Requesting that Governor
Gavin Newsom Sign on AB 1985 (R. Rivas) Organic Waste. Recovered Organic Waste
Product Procurement Targets
STAFF RECOMMENDS THAT THE CITY COUNCIL AUTHORIZE THE MAYOR TO
EXECUTE A LETTER ON ITS BEHALF, REQUESTING GOVERNOR GAVIN
NEWSOM SIGN AB 1985 (R. RIVAS) ORGANIC WASTE. RECOVERED ORGANIC
WASTE PRODUCT PROCUREMENT TARGETS.
10. Adoption of a Resolution Amending Section 3.6 of Chapter III of the City of Grand
Terrace Council Procedures Such that the Mayor May Sign Letters in Support of the
League of California Cities and California Joint Powers Insurance Authority’s Positions
on Legislation Pending Before the State Legislature or the Voters And, Further, Making
Changes So that Section 3.6 Thereof is Consistent with State Law.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA AMENDING SECTION 3.6 OF CHAPTER III OF THE CITY
OF GRAND TERRACE COUNCIL PROCEDURES SUCH THAT THE MAYOR MAY
SIGN LETTERS IN SUPPORT OF THE LEAGUE OF CALIFORNIA CITY’S AND
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY’S POSITIONS ON
LEGISLATION PENDING BEFORE THE STATE LEGISLATURE OR THE VOTERS
AND, FURTHER, MAKING CHANGES SO THAT SECTION 3.6 THEREOF IS
CONSISTENT WITH STATE LAW.
12. Approve Professional Services Agreement for NPDES Support Services in an Amount
Not to Exceed $27,000
1. APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY
OF GRAND TERRACE AND LYNN MERRILL AND ASSOCIATES, INC., IN AN
AMOUNT NOT TO EXCEED $27,000; AND
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Minutes Grand Terrace City Council September 27, 2022
City of Grand Terrace Page 3
2. THE ADDITIONAL APPROPRIATION OF $13,000 TO THE NPDES
DEPARTMENTAL FUND;
3. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT, SUBJECT
TO CITY ATTORNEY APPROVAL AS TO FORM.
Agenda Items No. 3, 4, 5, and 11 were pulled for discussion by Mayor Pro Tem Bill
Hussey
5. Community Benefit Fund Grant Award to the Terrace View Elementary PTA in the
Amount of $1,725.24
APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION FROM THE
TERRACE VIEW ELEMENTARY PTA IN THE AMOUNT OF $1,725.24 TO SUPPORT
THE ANNUAL RED RIBBON WEEK & DRUG AND HEALTH AWARENESS WEEK
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bill Hussey, Mayor Pro Tem
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
6. Community Benefit Fund Grant Award to the Grand Terrace High School Wrestling
Team in the Amount of $2,000.00
APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION FROM THE
GRAND TERRACE HIGH SCHOOL WRESTLING TEAM IN THE AMOUNT OF
$2,000.00 TO SUPPORT YOUTH TRAINING IN THE SPORT OF WRESTLING
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
7. Community Benefit Fund Grant Award to Christ the Redeemer Catholic Church in the
Amount of $310.00
APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION FROM
CHRIST THE REDEEMER CATHOLIC CHURCH IN THE AMOUNT OF $310.00 TO
SUPPORT THE CHRIST THE REDEEMER CAR SHOW
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bill Hussey, Mayor Pro Tem
SECONDER: Jeff Allen, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
11. Approve Agreement with Loma Linda Heating and Air Conditioning Inc. for Replacement
of Ten Ton HVAC Unit Servicing Grand Terrace Civic Center Community Room
1. APPROVE AGREEMENT WITH LOMA LINDA HEATING AND AIR
CONDITIONING INC. FOR REPLACEMENT OF A TEN-TON HVAC UNIT
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Minutes Grand Terrace City Council September 27, 2022
City of Grand Terrace Page 4
SERVICING THE GRAND TERRACE CIVIC CENTER COMMUNITY ROOM IN
THE AMOUNT OF $28,689.10 WITH A 10% CONTINGENCY ($2,868.91).
2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT SUBJECT
TO CITY ATTORNEY APPROVAL AS TO FORM.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Hussey, Robles, Wilson, Allen
D. PUBLIC COMMENT - NONE
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS - NONE
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
1. Motion: Create an Ad-Hoc Committee to Consider Cash, Grants and Other Assets to be
Deployed Toward Youth
Requested by: Council Member Sylvia Robles
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sylvia Robles, Council Member
SECONDER: Darcy McNaboe, Mayor
AYES: McNaboe, Hussey, Robles, Wilson, Allen
I. CITY COUNCIL COMMUNICATIONS
Council Member Jeff Allen
Council Member Jeff Allen announced the following:
• On September 20, 2022, attended Coffee with a Cop.
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Minutes Grand Terrace City Council September 27, 2022
City of Grand Terrace Page 5
• A new program is being implemented whereby VIN numbers can be assigned to
your vehicle’s catalytic converter.
• Provided a sample container to store food waste in compliance with SB 1383.
Council Member Doug Wilson
Council Member Doug Wilson commented that in order for the City Council to properly
assess large contract costs that Council is approving, he would like to see the
breakdown of each contract payment by which costs fall under the contract and which
costs are one-time payments. This will assist the City Council with forecasting the
budget.
Council Member Sylvia Robles
Council Member Sylvia Robles commented on how proud she is of the players that
were recognized at tonight’s City Council meeting.
Mayor Pro Tem Bill Hussey
Mayor Pro Tem Bill Hussey wanted to reach out to those in the community who have
been victims of domestic abuse, to contact the many programs available to seek
assistance.
Mayor Darcy McNaboe
Mayor Darcy McNaboe announced the following:
• On September 20, 2022, attended Coffee with a Cop.
J. CITY MANAGER COMMUNICATIONS - NONE
K. RECESS TO CLOSED SESSION
Mayor McNaboe recessed the regular meeting of the City Council to closed session at
7:10 p.m.
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Property: APN 1178-251-03
City negotiator: Konrad Bolowich, City Manager
Negotiating parties: Friends of Blue Mountain
Under negotiation: Price and terms of payment
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(b)
Number of Cases: One (1)
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Minutes Grand Terrace City Council September 27, 2022
City of Grand Terrace Page 6
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the regular meeting of the City Council from closed
session at 7:45 p.m.
REPORT OUT OF CLOSED SESSION
Agenda Item K.1 – Mayor McNaboe announced that there was no reportable action
taken, however, direction was provided to staff.
Agenda Item K.2 – Mayor McNaboe announced that there was no reportable action
taken, however, direction was provided to staff.
L. ADJOURN
Mayor McNaboe adjourned the Regular Meeting of the City Council at 7:45 p.m. The
Next Regular Meeting of the City will be held on Tuesday, October 11, 2022, at
6:00 p.m.
_________________________________
Darcy McNaboe, Mayor
_________________________________
Debra L. Thomas, City Clerk
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AGENDA REPORT
MEETING DATE: October 11, 2022 Council Item
TITLE: August 18, 2022 Planning Commission Meeting Minutes
Update
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report supports Goal #5, Engage in Proactive Communication.
BACKGROUND:
Beginning with the November 14, 2017, City Council meeting, the City Manager directed
the City Clerk to provide Council with a copy of the Planning Commission, Historical &
Cultural Activities Committee and Volunteer Emergency Operations Committee minutes
to keep Council up-to-date on those Commission/Committee activities and on January
16, 2018, the City Manager requested that the Parks & Recreation Advisory minutes be
included in the Committee/Commission Report.
DISCUSSION:
On September 1, 2022, the Planning Commission held its Regular Meeting and
approved its August 18, 2022, Regular Meeting minutes. The minutes for this meeting is
included as an attachment to this report. The Commission’s next Regular Meeting is
scheduled for October 6, 2022.
Parks & Recreation Advisory Committee – None to Report.
Historical & Cultural Activities Committee – None to Report.
FISCAL IMPACT:
None.
ATTACHMENTS:
• 08-18-2022 PC Minutes (PDF)
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APPROVALS:
Debra Thomas Completed 10/03/2022 9:48 AM
City Manager Completed 10/03/2022 9:48 AM
City Council Pending 10/11/2022 6:00 PM
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AGENDA REPORT
MEETING DATE: October 11, 2022 Council Item
TITLE: Adoption of Resolutions Updating the Signature Authority for
the City's Bank of America, California Asset Management
Program, LAIF, US Bank Safekeeping, Arrowhead Credit
Union, MIDAmerica, and Empower Retirement Accounts
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Adopt the attached Resolutions updating the Signature
Authority for the City’s Bank of America, California Asset
Management Program, LAIF, US Bank Safekeeping,
Arrowhead Credit Union, MIDAmerica, and Empower
Retirement Accounts
2030 VISION STATEMENT:
This staff report supports City Council Goal #1 – Ensuring our Fiscal Viability through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations.
BACKGROUND:
The City must update bank and investment account signature authorizations on file with
the various financial institutions that hold City funds as personnel and organizational
changes occur.
DISCUSSION:
In order to avoid a gap in signature authority when the Finance Manager is promoted to
Finance Director, it is necessary to update the signature authority on all City accounts
with Bank of America, California Asset Management Program, LAIF, US Bank
Safekeeping, Arrowhead Credit Union, MIDAmerica, and Empower Retirement.
The attached Resolutions update the signature authority for each of the institutions
mentioned above for the City. The Resolutions designate the City Manager, the Interim
Finance Director, and Finance Manager as the authorized signers.
Staff therefore recommends the adoption of each of the attached Resolutions.
FISCAL IMPACT:
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There is no fiscal impact associated with adopting the attached Resolutions.
ATTACHMENTS:
• Arrowhead Credit Union (DOCX)
• Bank of America city Reso (DOC)
• CAMP ca asset mgmt reso (DOC)
• Empower Retirement (DOC)
• LAIF City reso (DOC)
• MIDAmerica (DOC)
• US Bank safekeeping reso (DOC)
APPROVALS:
Terry Shea Completed 09/30/2022 12:44 PM
Finance Completed 09/30/2022 12:44 PM
Adrian Guerra Completed 10/04/2022 4:12 PM
City Manager Completed 10/04/2022 4:14 PM
City Council Pending 10/11/2022 6:00 PM
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR THE
ARROWHEAD CREDIT UNION ACCOUNTS
WHEREAS, the City of Grand Terrace (City) is a municipal corporation established
under the laws of the State of California; and
WHEREAS, the Arrowhead Credit Union is a not-for-profit financial cooperative
established in 1949 and is governed by state credit union laws and regulations. The
Arrowhead Credit Union is a cooperative, not-for-profit financial institution organized to
promote thrift and provide credit to members; and
WHEREAS, the City periodically needs to update its authorized signers with the
Arrowhead Credit Union; and
WHEREAS, the City Council designates the City Manager, Interim Finance
Director and Finance Manager as authorized signers on Arrowhead Credit Union
accounts; and
WHEREAS, authorized signers will have the authority to deposit and withdraw
funds with the Arrowhead Credit Union on behalf of the City; and
WHEREAS, deposits may only come from and withdrawals may only be made by
designated, authorized signers on the account; and
WHEREAS, Arrowhead Credit Union requires the City to adopt a corporate
resolution and authorization to designate authorized signers on bank accounts;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
Section 1. All previous resolutions of designated authorized signers with the
Arrowhead Credit Union are hereby revoked.
Section 2. Authorized account signers on Arrowhead Credit Union accounts are
as follows:
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
C.4.a
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SECTION 3. Any one of the individuals named as an authorized signer acting on
behalf of the City of Grand Terrace is authorized to initiate transactions and execute
documents on behalf of the City.
SECTION 4. Any two of the individuals named as authorized signers acting on behalf
of the City of Grand Terrace are authorized to sign checks on behalf of the City.
SECTION 5. Interest payments, withdrawals and matured investments may only be
transferred to an account of the City or paid by written demand to the City.
SECTION 6. The City Clerk shall certify to the passage and adoption of this
Resolution, and it shall take effect and be in force.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace, California, at its regular meeting held on the 11th day of October 2022.
____________________________
Darcy McNaboe
Mayor
ATTEST:
___________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
___________________________
Adrian Guerra
City Attorney
C.4.a
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I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022-______ was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 11th day of October, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Debra L. Thomas
City Clerk
C.4.a
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR BANK OF
AMERICA BANK ACCOUNTS
WHEREAS, the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS, Bank of America is a federally chartered bank under the laws of the
United States; and
WHEREAS, the City of Grand Terrace needs to update its signature card(s)
periodically with Bank of America due to changes in City staff or changes in staff duties;
and
WHEREAS, the City Council designates the City Manager, Interim Finance
Director and Finance Manager as authorized signers on Bank of America bank
accounts; and
WHEREAS, Bank of America requires the City to adopt a corporate resolution
and authorization to designate authorized signers on bank accounts;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
HEREBY RESOLVES THE FOLLOWING:
Section 1 - All previous resolutions of designated authorized signers for the City of
Grand Terrace with Bank of America are hereby revoked.
Section 2 - Authorized account signers on Bank of America accounts are as follows:
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
Section 3 - Any one of the individuals named as an authorized signer acting on
behalf of the City of Grand Terrace is authorized to execute documents on behalf of the
City.
Section 4 - Any two of the individuals named as authorized signers acting on behalf
of the City of Grand Terrace are authorized to sign checks on behalf of the City.
Section 5 - The City Clerk shall certify to the adoption of this resolution.
C.4.b
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Page 2
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace, California, at its regular meeting held on the 11th day of October 2022.
____________________________
Darcy McNaboe
Mayor
ATTEST:
___________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
___________________________
Adrian Guerra
City Attorney
C.4.b
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I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022-______ was introduced and adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the 11th day of October, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Debra L. Thomas
City Clerk
C.4.b
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR CALIFORNIA
ASSET MANAGEMENT PROGRAM
WHEREAS, the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS, the California Asset Management Trust was established pursuant to
and in accordance with Joint Powers Exercise of Powers Act, by a Declaration of Trust,
made as of December 15, 1989 and as subsequently amended, as a vehicle for public
agencies to jointly exercise their common power to invest bond proceeds and other
funds; and
WHEREAS, the California Asset Management Program is an authorized
investment under the investment policy of the City and under Government Code Section
53600; and
WHEREAS, the City of Grand Terrace periodically needs to update its authorized
signers with the California Asset Management Program; and
WHEREAS, authorized signers will have the authority to deposit and withdraw
funds with the California Asset Management Program on behalf of the City; and
WHEREAS, deposits and withdrawals may only come from designated,
authorized City operating and City investment accounts; and
WHEREAS, California Asset Management Program requires the City to adopt a
resolution to change authorized signers on the account; and
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 - All previous resolutions of designated authorized signers with the
California Asset Management Program are hereby revoked.
Section 2 - Authorized signers on the California Asset Management Program account
are as follows:
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
C.4.c
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Page 2
Section 3 - Any one of the named individuals is authorized to sign on behalf of the
City of Grand Terrace and is authorized to execute documents on behalf of the City.
Section 4 - The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace, California, at its regular meeting held on the 11th day of October 2022.
____________________________
Darcy McNaboe
Mayor
ATTEST:
___________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
___________________________
Adrian Guerra
City Attorney
C.4.c
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I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022-______ was introduced and adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the 11th day of October, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Debra L. Thomas
City Clerk
C.4.c
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR THE CITY OF
GRAND TERRACE DEFERRED COMPENSATION PLAN WITH
EMPOWER RETIREMENT
WHEREAS, the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS, Empower Retirement is a retirement services provider in the United
States; and
WHEREAS, the City of Grand Terrace needs to update its deposit agreement
and signature card with Empower Retirement; and
WHEREAS, the City designates the City Manager, Interim Finance Director and
Finance Manager as authorized signers on the City of Grand Terrace Deferred Comp
Plan with Empower Retirement; and
WHEREAS Empower Retirement requires the City to adopt a corporate
resolution and authorization to designate authorized signers for the City’s Deferred
Compensation Plan on behalf of its plan participants;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 - All previous resolutions of designated authorized signers with
Empower Retirement are hereby revoked.
Section 2 - Authorized signers on EMPOWER Retirement accounts are as
follows:
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
Section 3 - Any one of the individuals named as authorized signers acting on
behalf of the City of Grand Terrace is authorized to execute documents on behalf of the
City.
.
C.4.d
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Section 4 - The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace, California, at its regular meeting held on the 11th day of October 2022.
____________________________
Darcy McNaboe
Mayor
ATTEST:
___________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
___________________________
Adrian Guerra
City Attorney
C.4.d
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I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022-______ was introduced and adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the 11th day of October, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Debra L. Thomas
City Clerk
C.4.d
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR THE LOCAL
AGENCY INVESTMENT FUND
WHEREAS, the City of Grand Terrace (City) is a municipal corporation
established under the laws of the State of California; and
WHEREAS, the Local Agency Investment Fund was established by Chapter 730,
Statutes of 1976. This fund enables local government agencies or trustees to remit
surplus funds, not needed for immediate expenditures, to the State Treasurer for the
purpose of investment on behalf of the agency. The State Treasurer will invest such
funds as part of a pooled money investment account in order to derive the maximum
rate of return possible; and
WHEREAS, the Local Agency Investment Fund is an authorized investment
under the investment policy of the City and under Government Code Section 53600;
and
WHEREAS, the City periodically needs to update its authorized signers with the
Local Agency Investment Fund; and
WHEREAS, authorized signers will have the authority to deposit and withdraw
funds with the Local Agency Investment Fund on behalf of the City; and
WHEREAS, deposits may only come from and withdrawals may only be made to
designated, authorized signers on the account.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
Section 1. All previous resolutions of designated authorized signers with the
Local Agency Investment Fund are hereby revoked.
Section 2. The following officers or their successors in office shall be authorized
signers on the Local Agency Investment Fund account:
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
C.4.e
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SECTION 3. Any one of the individuals named as an authorized signer acting on
behalf of the City is authorized to initiate transactions and execute documents on behalf
of the City.
SECTION 4. Interest payments, withdrawals and matured investments may only be
transferred to an account of the City or paid by written demand to the City.
SECTION 5. the City Clerk shall certify to the passage and adoption of this
Resolution, and it shall take effect and be in force.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace, California, at its regular meeting held on the 11th day of October 2022.
____________________________
Darcy McNaboe
Mayor
ATTEST:
___________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
___________________________
Adrian Guerra
City Attorney
C.4.e
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I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022-______ was introduced and adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the 11th day of October, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Debra L. Thomas
City Clerk
C.4.e
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNER FOR THE CITY OF
GRAND TERRACE ACCOUNTS WITH MIDAMERICA
ADMINISTRATIVE AND RETIREMENT SOLUTIONS
WHEREAS, the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS, MIDAMERICA is a retirement plan provider for seasonal, part-time,
and temporary employees that replaces Social Security; and
WHEREAS, the City of Grand Terrace needs to update its deposit agreement
and signature card with MIDAMERICA; and
WHEREAS, the City designates the City Manager, Interim Finance Director and
Finance Manager as authorized signers for Empower Retirement; and
WHEREAS, MIDAMERICA requires the City to adopt a corporate resolution and
authorization to designate authorized signers on the City’s retirement account on behalf
of its plan participants;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 - All previous resolutions of designated authorized signers with
Empower Retirement are hereby revoked.
Section 2 - Authorized signers on MIDAMERICA Admin and Retirement accounts
are as follows:
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
Section 3 - Any one of the individuals named as authorized signers acting on
behalf of the City of Grand Terrace is authorized to execute documents on behalf of the
City.
.
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Section 4 - The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace, California, at its regular meeting held on the 11th day of October 2022.
____________________________
Darcy McNaboe
Mayor
ATTEST:
___________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
___________________________
Adrian Guerra
City Attorney
C.4.f
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I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022-______ was introduced and adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the 11th day of October, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Debra L. Thomas
City Clerk
C.4.f
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RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR US BANK,
SAFEKEEPING ACCOUNT
WHEREAS, the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS, the US Bank is a federally chartered bank under the laws of the
United States; and
WHEREAS, the City of Grand Terrace needs to update its deposit agreement,
signature card or notice of incumbency with US Bank; and
WHEREAS, the City designates the City Manager, Interim Finance Director and
Finance Manager as authorized signers on the US Bank Safekeeping bank account;
and
WHEREAS US Bank requires the City to adopt a corporate resolution and
Authorization to designate authorized signers on such accounts;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 - All previous resolutions of designated authorized signers with US Bank
are hereby revoked.
Section 2 - Authorized signers on US Bank accounts are as follows::
Position Individual Name
City Manager Konrad Bolowich
Interim Finance Director Terry Shea
Finance Manager Christine Clayton
Section 3 - Any one of the individuals named as authorized signers acting on behalf
of the City of Grand Terrace is authorized to execute documents on behalf of the City.
Section 4 - Authorized investment held in US Bank Safekeeping account must be
invested in accordance with permitted investments in California Government Code
Sections 53601 and 53635.
Section 5 - The City Clerk shall certify to the adoption of this resolution.
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Page 2
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace, California, at its regular meeting held on the 11th day of October 2022.
____________________________
Darcy McNaboe
Mayor
ATTEST:
___________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
___________________________
Adrian Guerra
City Attorney
C.4.g
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I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that
Resolution No. 2022-______ was introduced and adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the 11th day of October, 2022, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Debra L. Thomas
City Clerk
C.4.g
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AGENDA REPORT
MEETING DATE: October 11, 2022 Council Item
TITLE: Report on Sale of Child Care Facility's Proceeds
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Receive and File
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensuring Fiscal Viability by addressing funding
options to reduce pension costs.
BACKGROUND:
The City operated a childcare center at the property located at 22400 Barton Road,
#200. On July 1, 2012, the City’s Child Care Program was moved from the General
Fund to its own Special Revenue Fund as requested and approved by the City Council.
The Child Care Services Fund was to be self-supporting, which included charging the
fund an overhead cost allocation for general government services provided by the City.
Those services included payroll, invoice and purchasing processing, and human
resources support, among other functions. Part of payroll and human resources
services included the collection and accountability for contributions (both employee and
employer) remitted to the California Public Employees Retirement System (CalPERS)
for retirement for all employees.
In the past, retirement contributions (including unfunded accrued liability - UAL)
submitted to CalPERS were calculated as percentage of payroll. Beginning with Fiscal
Year 2015-16, CalPERS revised their calculation for retirement contributions as follows:
· Normal retirement costs were still to be a percentage of payroll; and
· The UAL as annual fixed amount.
Most of the Child Care personnel were enrolled in the City’s Classic-Tier 1 program of
2.7% @ 55. In addition to the Normal Costs, the Child Care Fund was charged for their
portion of the UAL based on a percentage of salaries. This resulted in a negative fund
balance and borrowing from the City’s cash pool to cover the cost of the UAL.
In Fiscal Year 2016-17, City Council voted to terminate City-offered Child Care services
and outsourced the service to Family Services Agency (FSA) effective July 1, 2017. On
June 30, 2018, FSA informed the City they would no longer be able to continue the
service.
The property became eligible for sale and, the City Council at its July 10, 2018, meeting
F.5
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authorized the sale of the property located at 22400 Barton Road, # 200 and authorized
up to $615,550 of the proceeds of the sale to be set aside to be committed to clear the
Child Care Fund’s negative balance.
The property was sold on September 11, 2018, for $910,000 with commissions of
$60,000, the City received $850,000 which was recorded in the Child Care Fund in
FY 2018-19 (see attached Escrow Closing Statement). The following schedule details
how the proceeds from the sale of the property used for the City Child Care services
were used:
Closing Date 09-11-2018
Proceeds from Sale 910,000$
Less: Commissions (60,000)
Net Proceeds to City 850,000
Use of Proceeds:
Child Care Fund Negative Fund Balance 06-30-17 (307,970)$
FY 2017-18 Allocated to Unfunded Liability (145,728)
FY 2017-18 Other Expenditures (11,762)
FY 2017-18 Fund Revenue 3,575
Child Care Fund Negative Fund Balance (Cash) 06-30-18 (461,885) a
FY 2018-19 Allocated to Unfunded Liability (145,700)
FY 2018-19 Other Expenditures (2,906)
FY 2018-19 Fund Investment Earnings 3,611
FY 2018-19 Net activity (144,995)
Child Care Fund - Cash Balances at 06-30-2019 243,120
FY 2019-20 Investment Earnings 1,300
Balance of Cash 244,420$
Per Council approval at the June 25, 2019 Council Meeting, the remaining balance was to be allocated
as follows:
Per Report Actual
Child Care's portion of the FY 19-20 UAL 150,000$ 150,179$
Transferred to the General Fund for future UAL 84,450 94,241
234,450$ 244,420$
a = Recorded as a General Fund Loan and repaid with proceeds from the sale.
City of Grand Terrace
Child Care Fund
Sources & Uses of Funds from Sale of Property
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DISCUSSION:
We have attached a schedule that shows the annual UAL payments and the amounts
that were allocated to the Child Care Fund from FY 2015-16 through FY 2020-21 as
well as the annual UAL payments from FY 2021-22 through FY 2022-23 that the City’s
General Fund has paid.
For FY 2016-17 the Child Care Center had twenty-two (22) employees, eleven (11)
were enrolled in the City’s Classic-Tier 1 program of 2.7% @ 55 and eleven (11) were
enrolled in the City’s PEPRA Plan. Based on a current census report provided by
CalPERS we were able to identify seven (7) employees who worked in the City’s Child
Care Center that are currently receiving benefits.
Beginning in Fiscal Year 2015-16, CalPERS developed the following for each member
agency, the “Schedule of Plan’s Amortization Bases” which was to be paid over a 30-
Year Amortization Schedule. This was changed to a 25-Year Amortization Schedule
and includes interest payments as well as principal payments. I have included the City’s
Schedule from the CalPERS Actuarial Valuation - June 30, 2020. The total amount of
projected interest to be paid through Fiscal Year 2043-44 is $3,722,325.
The proceeds from the sale of the facility were used to pay the City’s portion of the
annual UAL payment which includes interest and were not sent to CalPERS as
additional discretionary payments over and above the Normal Costs and UAL.
FISCAL IMPACT:
There is no fiscal impact.
ATTACHMENTS:
• Escrow Closing, Deposit, GL Recording (PDF)
• Child Care Center Fund June 30 2018-19 Audit Report Pages (PDF)
• FY 2019-20 Child Care Expenditure & Transfers GL Detail (PDF)
• CALPERS Pension Status & Contributions (PDF)
• Amortization Schedule & Amortizations Bases (PDF)
APPROVALS:
Terry Shea Completed 09/30/2022 12:39 PM
Finance Completed 09/30/2022 12:47 PM
City Manager Completed 10/05/2022 11:34 AM
City Council Pending 10/11/2022 6:00 PM
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AGENDA REPORT
MEETING DATE: October 11, 2022 Council Item
TITLE: Funding for PARS Section 115 Trust
PRESENTED BY: Terry Shea, Interim Finance Director
RECOMMENDATION: Consider amount for the initial funding for the PARS Section
115 Trust
2030 VISION STATEMENT:
This staff report supports Goal #1, Ensuring Fiscal Viability by addressing funding
options to reduce pension costs.
BACKGROUND:
At its meeting of September 13, 2022, the City Council adopted Resolution 2022-
authorizing participation in the PARS Post-Employment Benefits Trust Program
Administered by Public Agency Retirement Services (PARS) which is a Section 115
Trust to address the City’s unfunded liability and to better plan for and manage the
City’s unfunded pension liability. However, the initial funding amount was not approved.
The City Council asked for additional information concerning the City’s Unfunded
Actuarial Liability (UAL) and the disposition of the proceeds from the sale of the City’s
Child Care facility property.
DISCUSSION:
After the discussion of the previous Staff Report on the sale of Child Care Facility’s
Proceeds concerning the City’s UAL and the disposition of the proceeds from the Child
Care Center property sale, Staff is looking for direction to fund the PARS Section 115
Trust. Staff is recommending using a portion of the proceeds from the sale of the Fire
Station Property to the County of San Bernardino. These funds would be used to offset
the UAL and the earnings can be used to help with the annual UAL payment.
FISCAL IMPACT:
The fiscal impact is not known at this time.
APPROVALS:
Terry Shea Completed 10/04/2022 9:08 AM
Finance Completed 10/04/2022 9:08 AM
City Manager Completed 10/05/2022 11:33 AM
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City Council Pending 10/11/2022 6:00 PM
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